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HomeMy WebLinkAboutMinutes 12/19/2006 e CALL TO ORDER- REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PRESENT A TIONS, CEREMONIAL MA TTERS & PROCLAMATIONS: Storm of December 15, 2006 WORK SESSION: Functional Consolidation of Volunteer Programs with Fire District #2 e 6010 CITY COUNCIL MEETING Port Angeles, Washington December 19, 2006 Mayor Rogers called the regular meeting ofthe Port Angeles City Council to order at 6:05 p.m. Members Present: Mayor Rogers, Deputy Mayor Williams, Councilmembers Braun, Headrick, Munro, Petersen, and Wharton. Members Absent: None. Staff Present: Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, B. Sterling, B. Coons, N. Riggins, and T. Pierce. Public Present: P. Lamoureux and C. Kidd. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Councilmember Munro. Storm of December 15, 2006: Public Works & Utilities Director Cutler made a PowerPoint presentation on the storm of December 15, 2006. With the exception of those with damaged homes needing further repair, all power has been restored. Director Cutler showed pictures of downed trees, poles, and lines on the ground in various areas, noting the City is tracking the damages in order to declare an emergency and seek assistance from FEMA. Because of the debris from the storm, residential yard waste will be accepted free of charge at the Landfill through this coming Saturday from everyone except commercial operators. Discussion followed, and Mayor Rogers indicated she and Manager Madsen had prepared a letter to all employees involved in the response. Functional Consolidation of Volunteer Programs with Fire District #2: Fire Chief McKeen used PowerPoint slides to discuss the functional consolidation of the City of Port Angeles and Clallam County Fire District #2 Volunteer Firefighter Programs. He introduced Deputy Chief Mike Oakes of Fire District #2 and Firefighter Mike Hansen, President of the Port Angeles Volunteer Firefighters Association. Chief McKeen summarized the history of collaboration between the two organizations, and the cost effectiveness to be realized by this consolidation. He indicated it has become increasingly difficult to recruit and retrain volunteer firefighters, and the proposed consolidation will result in j oint recruitment, standardized training, and three-station response. He reviewed the highlights of the lnterlocal Agreement, delineating the procedures to be followed by both parties through the consolidation. If approved, the City will be more than doubling its number of volunteer firefighters. Chief Oakes, Deputy Chief of Fire District #2 Operations, expressed his passion for the proposed consolidation, feeling the time is right for such a cooperative effort. - 1 - 6011 CITY COUNCIL MEETING December 19, 2006 WORK SESSION: (Cont'd) Functional Consolidation of Volunteer Programs with Fire District #2 (Cont'd) LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS & PUBLIC COMMENT: Break CITY COUNCIL COMMITTEE REPORTS: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: Revisions to Planning Commission Ordinance Ordinance No. 3267 Paramedic Intercept Charge and Fee Adjustment RESOLUTIONS: Councilmembers spoke in support of the consolidation, expressing pleasure with the spirit of cooperation. Councilmember Headrick moved to approve the Interlocal Agreement for the functional consolidation of volunteer programs between the Port Angeles Fire Department and Clallam County Fire District #2. The motion was seconded by Councilmember Braun and carried unanimously. e There were no late items added to the agenda. Paul Lamoureux, 602 Whidby, expressed kudos to all utility departments for response during the storm, expressed concern with the City Council's philosophy on certain decisions, and questioned the proposed Heckman management agreement. Mayor Rogers recessed the meeting for a break at 7:06 p.m. The meeting reconvened at 7:17 p.m. None. 1. Revisions to Planning Commission Ordinance: Mayor Rogers read the Ordinance by title, entitled Ordinance No. 3267 AN ORDINANCE of the City ofPort Angeles, Washington, amending membership procedures for the Planning Commission, and Ordinance 1123, as amended, and portions of Chapter 2.36 of the Port Angeles Municipal Code. Councilmember Munro moved to adopt the Ordinance as read by title. Councilmember Braun seconded the motion, which carried unanimously. 2. Paramedic Intercept Charge and Fee Adjustment: Chief McKeen presented information relative to the proposed increase to the Medic I Advanced Life Support transport charge and the Medic I Paramedic intercept service charge. In keeping with the requirement to conduct a first reading of the Ordinance, Mayor Rogers read the Ordinance by title, entitled Ordinance No. AN ORDINANCE of the City of Port Angeles, Washington, adjusting the Medic I base transport charge for advanced life support services and adding a paramedic intercept service charge to cover a gap in the current ordinance, and amending Ordinance 3143, as amended, and Chapter 3.70 of the Port Angeles Municipal Code. Brief discussion ensued, and Chief McKeen responded to questions posed by the Council. The Utility Advisory Committee forwarded a favorable recommendation for _ adoption by the Council. The matter was continued to the next Council meeting. ., None. - 2 - e OTHER CONSIDERA nONS: Naming and Renaming of Public Facilities Interlocal Agreement with Clallam County for Railroad Grade Easements Public Safety Network Amendment to PenCom Interlocal Agreement e PUBLIC HEARINGS - QUASI-JUDICIAL: PUBLIC HEARINGS - OTHER: CITY COUNCIL MEETING December 19,2006 6012 1. Naming and Renaming of Public Facilities: Director Cutler informed the Council that staff had prepared a policy for the naming and renaming of public facilities as a follow-up to Council's direction in light of requests submitted to name the Skate Park after deceased skateboarder Frank Russo. Deputy Direction of Recreation Sterling used PowerPoint slides to review revisions made to a policy that was adopted by the City Council in 1984. He reviewed the types of facilities that would be included in the definition of public facilities, as well as the process followed in conducting a thorough review of the policy, which is intended to establish procedures for processing requests, as well as establish criteria for reviewing requests and recommendations. Mr. Sterling summarized the major elements of the policy. Discussion followed, and it was noted that the Parks and Recreation Subcommittee unanimously supported the policy as presented. Councilmember Munro moved to approve the Parks & Recreation Division Naming/Renaming Public Facilities Policy and authorize staff to make minor administrative changes as necessary. Councilmember Headrick seconded the motion. Discussion followed, with Deputy Director Sterling answering questions posed by the Council. Suggested language changes were suggested for Section 4.5, which will be addressed by staff. A vote was taken on the motion, which carried unanimously. 2. Interlocal Agreement with Clallam County for Railroad Grade Easements: Director Cutler introduced County employees Rich James and Joe Donisi, both of whom assisted in the writing of the easements for the replacement of the Elwha River Bridge which will include a pedestrian crossing. Director Cutler reviewed the elements ofthe Interlocal Agreement, noting that the County will maintain the Olympic Discovery Trail along the former railroad grade from the Lower Elwha Road to the Crown Z Water Road outside the City limits as a regional trail. He noted that Items 4 and 5 on Agenda Page H-8 were stricken since there is no agreement with the Park Service. If the road is used by other agencies for construction projects, the City wouldn't require the County to do asphalt until project work has been completed. Deputy Mayor Williams moved to approve the Interlocal Agreement to provide easements for the Elwha River Bridge and Olympic Discovery Trail, and authorize the Mayor to sign the agreement and associated easements on behalf of the City. Councilmember Wharton seconded the motion. Following brief discussion, a vote was taken on the motion, which carried unanimously. 3. Public Safety Network Amendment to Pen Com Interlocal Agreement: Chief Riepe discussed the fact that PenCom isa collaborative effort throughout the County, and this amendment solidifies some changes in technology at a reasonable cost per year spread among the agencies for whom PenCom dispatches. Communications Manager Riggins summarized other pertinent information on the amending section that adds language to computer services being brought under the public safety umbrella. Councilmember Braun moved to approve and authorize the Mayor to sign the Public Safety Network Amendment to the PenCom Interlocal Agreement. The motion was seconded by Councilmember Wharton and carried unanimously. None. None. - 3 - 6013 CITY COUNCIL MEETING , December 19, 2006 FINANCE: Equipment Purchase - Trommel Screen Urban Growth Area Utilities Franchise with Clallam County Gentry Architecture Collaborative Consultant Agreement CONSENT AGENDA: 1. Equipment Purchase - Trommel Screen: Director Cutler summarized the purchase of a trommel shredder screening machine that will be used to segregate litter and debris from sand and dirt collected in the street sweeping process so that it can be disposed of in an economic fashion. This will be required because of the forthcoming closure of the Landfill. Councilmember Wharton moved to authorize the City Manager to sign a contract and purchase order for one trommel shredder screening machine from Screen Machine Industries. The motion was seconded by Councilmember Braun and, following brief discussion, a vote was taken on the motion, which carried unanimously. e 2. Urban Growth Area Utilities Franchise with Clallam County: Director Cutler presented information pertinent to the need to have a franchise" ,agreement with Clallam County in order to install infrastructure in the County's right- of-way. The City is responsible for maintaining the utility system in the area and must install underground utilities. The matter was discussed by the Utility Advisory Committee and given a favorable recommendation. Councilmember Petersen moved to authorize the Mayor to sign the Utilities Franchise with Clallam County, and associated other documents as necessary. The motion was seconded by Councilmember Wharton and, following brief discussion, a vote was taken on the motion, which carried unanimously. 3. Gentry Architecture Collaborative Consultant Agreement, Project 05-31: Director Cutler reviewed the proposed agreement with Gentry Architectural Collaborative for planning and detail documents related to additional grant funding for the bridge across Dry Creek and to take the Olympic Discovery Trail out to Lower Elwha Road. He reviewed the financial aspects of the project, grant funding, and the City match, noting the City's match is in theCFP. However, the City can use staff time for a portion of the match prior to utilizing funds out of CFP for the project. Discussion ensued on the process followed for the selection of consultants, as well as the need for design consulting at a later date. Deputy Mayor Williams moved to authorize the Mayor to sign an Agreement for Professional Services with Gentry Architectural Collaborative for an amount not to exceed $63,000. Councilmember Braun seconded the motion, which carried unanimously. Councilmember Braun moved to accept the Consent Agenda, to include: 1.) City Council Minutes dated December 5; 2.) Land Development Guide; 3.) Port Angeles Landfill Stormwater System, Project 05-16 - Accept Completion; 4.) Smart Metering and Time Based Rates - Set Public Hearing; 5.) Renewal of Jail Contract; 6.) Extend Existing Labor Contract - Sworn Officers; 7.) Public Display of Fireworks Request; 8.) Heckman Management Plan; and 9.) Expenditure Approval List: 11/25 - 12/8 - $2,234,821.16. Councilmember Munro seconded the motion. Lengthy discussion followed on certain items contained in the Consent Agenda, to include the fireworks request and the Heckman management plan. Chief McKeen provided further information on the fireworks request, and Manager Madsen offered further detail on the Heckman management plan, noting the property involved is not part of Port Angeles Downtown Association. Rather, it is the Niichel property that was purchased by the City and was previously managed by the Heckman's. The matter of the jail contract was discussed, and Chief Riepe and Attorney Bloor provided clarification as to the terms of the renewal. Councilmember Wharton expressed e concern with the fireworks request, particularly in light of current considerations to ban fireworks in the City. Councilmember Munro directed attention to the Land Development Guide, complimenting staff on its efforts. He asked that staff be diligent - 4 - e e INFORMATION: EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: CITY COUNCIL MEETING December 19, 2006 6014 on the stormwater issues, particularly as relates to the performance of the developers in meeting the requirements on a timely basis. A vote was taken on the motion, which carried 5 - 2, with Councilmembers Wharton and Petersen voting in opposition. City Manager's Report: Discussion was held concerning the excellent and helpful coverage provided by Radio Station KONP during the storm. It was agreed that a letter of appreciation would be prepared for the Mayor's signature. Manager Madsen reminded the Council of a special City CouncillUtility Advisory Committee meeting scheduled for January 11,2007, at 3:00 p.m. None. None. The meeting was adjourned at 8:30 p.m. ~ - 5 -