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HomeMy WebLinkAbout05-10RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, adding a new Section 6 and amending Section 8 of the Council Rules of Procedure. BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. A new Section 6 to the Council Rules of Procedure shall be added as follows: Section 6. Attendance. A. Attendance. Excused Absences. RCW 35A.12.060 provides that a Council Member shall forfeit his/her office by failing to attend three consecutive regular meetings of the Council without being excused by the Council. Members of the Council may ask to be excused by following the procedure described in this paragraph. The member shall contact the Mavor prior to the meeting and state the reason for his/her inability to attend the meeting. If the member is unable to contact the Mavor. the member shall contact the City Manager or City Clerk. who shall convey the message to the Mavor. Following roll call. the Mavor shall inform the Council of the member's absence. state the reason for such absence. and inquire if there is a motion to excuse the member. This motion shall be non debatable. Upon passage of such motion by a maioritv of members present. the absent member shall be considered excused and the Clerk will make an appropriate notation in the minutes. B. Attendance via Sneaker phone (AVS'. From time to time. a Council Member may not be able to be physically present at a Council meeting. but will want to be involved in the discussion and/or decision on a particular agenda item. The procedure and guidelines for permitting a Council Member to attend a Council meeting via Speaker phone are as follows: Attendance via Speaker phone should be the exception. not the rule. and AVS is limited to three Council Members per meeting. Examples of situations where AVS would be appropriate include. but are not limited to: An agenda item is time sensitive. and AVS is needed for a quorum: An agenda item is of very high importance to the Council Member that cannot be physically present: It is important for all Council Members to be involved in a decision. but a Council Member is unable to be physically present: to: Examples of situations where AVS would not be appropriate include. but are not limited Ouasi- iudicial and other hearings when the Council Member is unable to see presentations or read materials that are distributed during the hearing. Participation in an executive session. unless the Council Member can assure that he or she is in a secure location and able to maintain confidentiality. Attendance Procedure 1. Each Council Member attending via Speaker phone: a. must be able to hear the discussion on the agenda item taking place in the Council chambers. and b. must be able to be heard by all present in Council chambers. 2. At the beginning of the Council meeting the Mayor (or Deputy Mayor. if the Notification Mayor is not physically present) should state for the record: a. Let the record reflect that Council Member is attendins via Speaker phone. b. Council Member can you hear me? [There must then be a clearly audible response in the affirmative.1 c. Let the record reflect that Council Member who is attending via Sneaker phone. can be heard by all present in Council chambers. If a Council Member wishes to attend a Council meeting via Speaker phone. the Council Member should notify Council of his or her intent at the Council meeting prior to the meeting for which he or she wishes to attend via Sneaker phone. If that is not possible. the Council Member should notify the City Manager of his or her wish to attend the Council meeting via Sneaker phone not later than the business day prior to the Council meeting for which he or she wishes to attend via Speaker phone. All subsequent Sections of the Rules of Procedure shall be renumbered accordingly. -2- Section 2. Section 8, Order of Business, of the Council Rules of Procedure is amended to read as follows: Section 8 9 Order of Business. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following: 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Ceremonial Matters /Proclamations /Employee Recognition 65. Public Comment: During this portion of the meeting. the Mavor will invite citizens to talk with the Council about tonics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing. all persons wishing to be heard are asked to sign in with the Clerk. giving their names and addresses. and tonic. The Mavor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, Limited to five minutes, for response from City Council members and/or City staff. No sneaker may convey or donate his or her time for speakin to another sneaker. If many people wish to sneak to a particular issue. the Mavor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting. in which case a copy of the document will be provided to each Council Member. but the document will not be read aloud: or a document may be distributed to the City Council. with a cony to the clerk. by a sneaker while the sneaker is addressing the Council. -3- 76. City Council Corrunittcc Reports 87. Work Session 57. Late Items to be placed on This or Future Agendas as determined by the City Manager or City Council Member 9$. Consent Agenda 109. Ordinances Not Requiring Public Hearings 11+0. Resolutions Not Requiring Public Hearings 121. Other Considerations 13 +2. Public Hearings Quasi Judicial 14-1-3. Public Hearings Other 15 +4. Finance 16. Executive Session (as needcd and dctcnLllncd by City y 17. Adjournment Section 3. Except as provided above, the Council Rules of Procedure, as previously adopted, are confirmed, ratified and re- adopted. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 16th day of February, 2010. ATTEST: -4- Mayor Dan i Gallo APPR VED AS TO FO ssa Hurd, City Clerk William E. Bloor, City Attorney G \Legal_ Backup\ ORDINANCES &RESOLUTIONS\RESOLUTIONS 2010 \1 Rules of Procedure 02 -04 10 (one agenda time language taken out) wpd, February 12, 2010