HomeMy WebLinkAbout06-13RESOLUTION NO. 06 -13
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, authorizing PenCom to purchase an upgrade to its
existing Stancil Voice Logging Recorder system through WesTek
Marketing, a sole source provider of Stancil Voice Logging
Recorder systems.
WHEREAS, the Stancil Voice Logging Recorder system is a highly
integrated recording and archiving system that records 9 -1 -1 emergency center telephone
calls, administrative calls, and police /fire radio calls. System recordings are available for
immediate playback for dispatchers needing to provide accurate information. A
sophisticated call searching, archiving and public records fulfillment process is provided
by the Stancil system for dispatch center managers to quickly and accurately fill requests
by agencies serviced by PenCom. The integrated system is required to have extremely
high reliability and operates 24/7 with heavy usage.
WHEREAS, the Stancil system was purchased in 2007, and the
computerized central digital recording appliance requires an upgrade to record digital 9-
1-1 telephone calls and text messaging, and comply with National Emergency Number
Association (NENA) Next Generation 9 -1 -1 (NG 9 -1 -1) standards; and
WHEREAS, our currently licensed software (client interfaces to the dispatch
consoles, administrator playback, annual system support costs for maintenance, and
phone /radio interfaces), is only compatible with a Stancil computerized central digital
recorder. The current telephone and radio systems recording interfaces are custom built
and programmed to work with only Stancil systems. The data currently stored in the
Stancil system can only be accessed on a Stancil system; and
WHEREAS, purchase of a computerized central digital recorder other than a
Stancil recorder would require significant expense because the software licenses,
telephone and radio systems, and historic data would be incompatible and require
replacement or reconfiguration; and
WHEREAS, WesTek Marketing is the sole source provider and distributer of
Stancil equipment in Washington; and
WHEREAS, RCW 39.04.280 provides for an exemption from the competitive
bidding requirements for purchases that are clearly and legitimately limited to a single
source of supply.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Port Angeles that:
The City Manager is authorized to approve a purchase order with WesTek
Marketing for $52,712.75.
PASSED by the rr City Council of the City of Port Angeles at a regular meeting
of said Council held on the I day of C(vf 1 1, 2013.
ATTEST:
ilibi WU
J (n ssa Hurd, City Clerk
A PIOVED AS TO FOR
D \llold1 \07 PenCom Sole Source 04 09 13 wpd
William E. Bloor, City Attorney
-2-
2 ,12,4-ts
Cherie Kidd, ayor