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HomeMy WebLinkAbout13-97 RESOLUTION NO. 13-97 A RESOLUTION of the City Council of the City of Port Angeles, Washington, establishing a public participation process for the consideration of community development block grant applications and proposals. WHEREAS, the City of Port Angeles has successfully applied to the State of for community development block grants in the past and is interested in doing so in the and WHEREAS, given the significant results that have and can be achieved using CDBG it is in the public interest for the City to make sure that it is able to meet the various flication requirements for community development block grants; and WHEREAS, one important CDBG requirement that the City wants to make sure that complies with is to have and follow a viable public participation process; and WHEREAS, the attached public participation process that the City intends to follow will ~rovide the public with meaningful opportunities to comment and participate in the process of submitting, and implementing community development block grant applications; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port as follows: Section 1. The City Council hereby adopts the public participation process for development block grant applications as set forth in the attached Exhibit A and commits following this process in the development, submission, and implementation of community -1- block grant applications. PASSED by the City Council of the City of Port Angeles at a regular meeting of said held on the 4th day of Nov,~b~. ~.~_~...~ AS TO FORM: D. City Attorney -2- CITY OF PORT ANGELES Citizen Participation Strategy For Seeking and Obtaining Community Development Block Grant Funds INTRODUCTION: The City of Port Angeles Citizen Participation Strategy Plan is a document required by the Washington State Community, Trade and Economic Development Block Grant (CDBG) Program. The Citizen Participation Strategy Plan is intended to guide the City*s citizen participation activities whenever it prepares to submit an application for CDBG funds. The City must delineate how it will involve its citizens in the CDBG application process and comply with the specific CDBG citizen participation requirements. PRE-SUBMISSION PUBMC HEARING REQUIREMENTS: To ensure that sufficient public notice is made, the City of Port Angeles will convene a public headng prior to proposal submission. Reasonable notice of hearing will be published and accommodations made within local public headng standards. ANNOUNCEMENT OF AVAILABILITY OF CDBG FUNDS: The hearing will take place dudng a regularly scheduled council meeting for the purpose of informing interested citizens and groups of the availability of CDBG funds, the range of CDBG eligible activities including those of interest to persons with special needs and/or Iow and moderate income (LMI), the pdoritization of community development and housing needs, the availability and types of technical assistance City Staff can provide, local and CDBG due dates, and the dates proposals will be open for local public review. Statements of intent to submit, application to the City for sponsorship, and citizens comments and questions will be solicited. The hearing will be continued to take place dudng a regularly scheduled council meeting for the purpose of soliciting citizen and agency comments regarding proposals requesting sponsorship by the City. The hearing will be held pdor to the council's choice of proposal and recommendation for submission to the CDBG program. RESPONSE FOR REQUESTS FOR ASSISTANCE: During the public headng, the City will inform individuals and groups interested in submitting proposals of the availability and types of technical assistance the City staff can provide, such as referral to CDBG Program Staff and published CDBG Application Guidelines, Public Hearing requirements, and submission of the sponsored proposal and copies to the CDBG Program prior to the application deadline. Individuals and agencies will be responsible for submitting the original proposal and designated number of copies to the City by the local deadline. If awarded, the sub-grantee will receive guidance concerning compliance and record keeping, quarterly and final report review, and report submission to the CDBG program. REVIEW OF COMMUNITY DEVELOPMENT AND HOUSING NEEDS: The City has completed its comprehensive plan which addresses a wide range of community development and housing needs. The City will also participate in the development of the two county housing needs assessments developed through a planning only grant. These documents will be used in the decision making process to determine which needs to address with CDBG proposals. OPPORTUNITIES TO COMMENT ON A PROPOSAL: Interested individuals and groups may comment on proposals submitted to the City for sponsorship to CDBG. Interested individuals and groups may comment on CDBG Program proposals submitted to the City for sponsorship. The public headng, held during a regularly scheduled council meeting, will provide a means for timely input before the City Council, especially from those who reside in areas in which CDBG funds are proposed to be used, who are Iow to moderate income, and who have special needs, or those considered stakeholders. In addition, this hearing will be used to ensure there is broad-based support for projects and to inform the public of the grievance procedure. ONGOING CITIZEN PARTICIPATION (POST-AWARD): When funded, a CDBG proposal will be open to public review and comment. The award and opportunity for ongoing comment will be announced in the local media pdor to the implementation of a project. Citizens affected by a proposed project will have an opportunity to contribute to, comment on, or be involved in project activities through written documents submitted to the Port Angeles City Manager or by comment dudng the appropriate time at regularly scheduled City Council meetings. A second public hearing will be held prior to grant close-out to assess a project's performance. An additional hearing will be held if there is a significant change in a project's scope. GRIEVANCE PROCEDURE: The City will review and resolve grievances related to a CDBG funded project in accordance with the following grievance procedure. Citizens will be provided the name, address, and phone number of a contact person who will receive grievance notifications and comments. The City Manager will designate the CDBG grievance contact person for the City. Response to complaints and grievances will be addressed in wdting within 15 working days where practical. Any disagreement with the grievance response may be appealed to the City Manager, whose decision shall be final. The grievance procedure will be posted at City Hall on the public bulletin board and be kept on file at Port Angeles City Hall and in the sub-grantee's location. N:~PROJECT~97-15LMRSTRATEGY.WPO