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Home My WebLink About21-84 RESOLUTION NO. ;2.1-~LJ:.. A RESOLUTION of the City Council of the City of Port Angeles establishing rules and procedures to be followed in conducting City Council meetings. e WHEREAS, the City Council of the City of Port Angeles, Washington desires to establish uniform rules of procedure for the conduct of its meetings, and WHEREAS, an established order of procedure for City Council meetings is the most expedient means of conducting Council meetings, and WHEREAS, uniform rules of procedure will help to ensure that each matter or individual appearing before the City Council is treated in a consistent manner, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON that the attached rules of procedure are hereby adopted as the official rules of procedure for the City of Port Angeles and shall be adhered to by the City Council, City staff and members of the public appearing before the City Council in the conduct of City business. PASSED by the City Council of the City of Port Angeles, Washington at a regular meeting of the Council held on the II Aday of It to a- U , 1984. e J~~ ..- AT;~'~T : ........: '. r ',- Ol/f./i.l11: a W~./ Mer~ _". A. ~:'innoye, City C rk APPROvED AS -TO FORM: (1" [) &, ~m ~ Craig. Knutson, Ci1fJ~~J~C4 . . COUNCIL RULES OF PROCEDURE Section 1 Rules. These rules shall govern the procedures followed by the City Council of Port Angeles, Washington, for the conduct of Council meetings and the maintenance of order, pursuant to RCW 35A.l2.l70. Section 2 Open Public Meetings Act. The Council shall comply with the provisions of the Open Public Meetings Act, Chapter 43.20 RCW, in the conduct of all meetings to which said act is applicable. Section 3 Executive Sessions. The Council may discuss topics ln executive session, which topics are specified in RCW 42.30.110 or relate to potential or pending litigation and are subject to attorney-client privilege. The City Attorney shall inform the Council whenever any proposed discussion in executive session is not legally allowed. No member of the City Council, employee of the City, or any other person present during executive sessions of the City Council shall disclose to any person the content or substance of any dis- cussion or action which took place during said executive session, unless a majority of the City Council shall authorize such disclosure. Section 4 Work Sessions. Special meetings designated as work sessions shall be advertised and conducted in the same manner as special meetings. Work sessions are for the purpose of - 1 - . . in-depth review and discussion of specified issues. Final dis- position shall not be taken at designated work sessions. Section 5 Quorum. At all meetings of the Council a majority of the Councilmembers shall constitute a quorum for the transaction of business, but a less number may adjourn from time to time and may compel the attendance of absent members in such manner and under such penalties as may be prescribed by ordinance. The passage of any ordinance, grant or revocation of franchise or license, and any resolution for the payment of money shall require the affirmative vote of at least a majority of the whole member- ship of the Council. RCW 35A.12.l20. Section 6 Chair of the Council. The Mayor shall be the Chair of the Council and shall preside at all Council meetings. In the absence of the Mayor, the Mayor Pro Tempore, who shall be the most senior member of the Council other than the Mayor, shall preside. If neither the Mayor nor the Mayor Pro Tempore is pre- sent at a meeting, the presiding officer for that meeting shall be elected by a majority of the vote of those Councilmembers present, provided that there is a quorum. The Chair of the Council may vote on all matters coming before the Council; however, the Chair of the Council shall not be required to vote except in the event of a tie. The Chair of the Council shall state all questions coming before the Council, provide opportunity for discussion from the floor, and announce the decision of the Council on all subjects. - 2 - '. , Procedural decisions shall> be made by the Chair of the Council, who may request advice on such matters from the City Attorney. Procedural decisions made by the Chair of the Council may be overruled by a majority vote of the Council. Section 7 Order of Business. The order of business for regular Council meetings shall be as follows: 1. Call to Order. 2. Roll Call. 3. Approval of Minutes. 4. Consent Agenda. 5. Finance. 6. Items from Audience and Council to be placed on the Agenda. 7. Legislation. 8. Late Items. 9. Items from Audience and Council not on the Agenda. IO. Executive Session. ll. Return to Open Session. l2. Adjournment. Section 8 Voting. Each Councilmember shall vote on all questions put to the Council unless a conflict of interest or appearance of fairness problem requires a Councilmember to excuse him/herself. If a Councilmember does not vote when such vote is required, such member shall be determined to have voted "yes" at the time the vote is taken. - 3 - . e Section 9 Decorum and Debate. When a measure is presented for consideration to the Council, the Chair of the Council shall recognize the appropriate individual to present the matter. When two or more members wish to speak, the Chair of the Council shall name the member who is to speak first. No member of the Council shall interrupt another while speaking except to make a point of order or privilege. No Councilmember shall be permitted to indulge in personal- ities, use language personally offensive, or use language tending to hold a member of the Council up to contempt. If a member is speaking or otherwise transgressing the Rules of the Council, the Chair of the Council shall or any Council- member may call him/her to order, in which case he/she shall immediately be quiet unless permitted to explain. The Council shall, if appealed to, decide the case without debate. If the decision is in favor of the member called to order, he/she shall be at liberty to proceed, but not otherwise. A Councilmember transgressing this Rule shall be liable to censure or other such punishment as the Council may deem proper. Section lO Questions of Parliamentary Procedure. Questions of parliamentary procedure not covered by these Rules shall be governed by Robert's Rules of Order, Revised (l979 Edition). - 4 - MEMORANDUM June 15/ 1984 TO: -FROM: City Council City Attorney RE: Ballot Title for Civic Center Bond Issue ISSUE: Should the City Council approve a Resolution providing for the sub- mission of a $1.325 million bond issue to the voters for the remodeling of the Vern Burton Gymnasium as a civic center? BACKGROUND: Attached is a proposed Resolution providing for the submission to the voters for their approval of a $1.325 million bond issue to remodel the Vern Burton Gymnasium as a civic center. The ballot title that you will see in the Resolution was arrived at based on discussions with Forrest Walls, Bond Counsel, Duane Wolfe, City Treasurer, and Rob Orton, Finance Director. At the Council's request, optional ballot titles are set forth as follows: 1. Shall the City of Port Angeles, Washington, for the purpose of providing funds to develop a civic center within the City on property now owned by the City, issue its general obligation bonds in the principal sum of $1.325 million, to mature within twenty years from date of issue, and to be paid, both principal and interest out of annual tax levies to be made upon all of the taxable property within the City without limitation as to rate or amount? 2. Shall the City of Port Angeles, Washington, for the purpose of providing funds to develop a civic center within the City to be known as , issue its general obligation bonds in the principal sum of $1.325 million, to mature within twenty years from date of issue, and to be paid, both principal and interest, out of annual tax levies to be made upon all of the taxable property within the City without limitation as to rate or amount? ANALYSIS: From a legal perspective, either the ballot title in the proposed Resolution, one . of the two alternatives proposed above, or any combina- tion thereof, would be satisfactory. The Council may pick and choose pretty much as it wishes. However, there may be some practical limitations ~in terms of bond marketability. Staff will be available to address such ~considerations if they become relevant. RECOMMENDATION: Based on input from bond counsel, the City Treasurer, and the Finance Director, it is recommended that the Council approve the attache Resolution as written. ~ralg . utson City Attorney CDK:LF Attachment e I ~ -=--