HomeMy WebLinkAbout23-96 RESOLUTION NO. 23-96
A RESOLUTION of the City Council of the City of
Port Angeles, Washington, adopting the Peninsula
Regional Emergency Plan and the Port Angeles
Emergency Response Plan.
WHEREAS, Chapter 38.52 RCW and Chapter 118-30 WAC require
counties and cities within the State of Washington to establish
emergency management organizations and emergency plans for the
)rotection of persons and property in the event of disasters and to
)rovide for the coordination of emergency management functions with
~ther public agencies and other affected persons, corporations and
organizations; and
WHEREAS, the Port Angeles City Council has previously
established by ordinance the City's Emergency Management
Organization, which is set forth in Chapter 2.24 of the Port
Angeles Municipal Code; and
WHEREAS, the Port Angeles Emergency Response Plan has
recently been updated and is ready for adoption by the City
Council; and
WHEREAS, it is in the mutual public interest of the Cities
of Port Angeles, Sequim, and Forks, and Clallam County to adopt a
regional emergency plan, since disasters do not recognize
jurisdictional boundaries and the needs of the community during
crisis situations can be met more effectively if there is a
coordinated application of combined resources; and
WHEREAS, the attached Peninsula Regional EmergenCy Plan is
a cooperative effort of the Cities of Port Angeles, Sequim, and
Forks, and Clallam County to join in establishing combined
emergency management organizations and a joint emergency plan in
compliance with the above-referenced state statute and regulations;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Port Angeles that the Peninsula Regional Emergency Plan,
which is attached hereto as "Exhibit A", and the Port Angeles
Emergency Response Plan, which is attached hereto as "Exhibit B",
-- 1 --
~re hereby adopted.
PASSED by the City Council of the City of Port Angeles at
regular meeting of said Council held on the 17th day of December,
~,..,_ ~J/ 0 M A Y ~--R- -
~TTEST:
~ecky J.~o~, Cit~-Cler~
.rai9 D. ~nutson, City Attorney
~.96.12
2
RESPONSE/MITIGATION/RECOVERY
PROCEDURES FOR
Natural/Man Made Disasters
City of Port Angeles
'~.~ayor, C'~ ~'
City of Port Angeles Emergency Management Director
Compiled by
THE PORT ANGELES FIRE DEPARTMENT
February 1989
Revised April 1994
Revised December 1996
TABLE OF CONTENTS
Part I
I-1 Responsibilities of Elected Officials - Ail City
Departments
I-2 Levels of Responsibilities, Chain of Command, and
ICS Chart, EOC Checklist
I-3 EmerGency Powers, Proclamation, DesiGnated AGent
I-4 Citizen WarninG & Disaster Information, PREP Net
Protocols
Appendixes
A - 1 Incident Commander System with City Department
Functions
A - 10 EMSITREP.FRM Situation Report
A - 11 Disaster Overview
A - 12 Phases of EmerGency Response and Recovery PlanninG
A - 13 Form DEM 130 Preliminary DamaGe Assessment (Public
BuildinGs)
A - 14 Form DEM 129 DamaGe Assessment Worksheet (Private
BuildinG)
A - 15 Form EMD No. 140 Damage to the Private Sector
A - 16 Red Cross Disaster OrGanizational Chart
A - 17 Port AnGeles City Map
A - 17a EmerGency Response Divisions
A - 18 Cellular Phone List
A - 26 Problem LoG
A - 27 EmerGency ManaGement Worker Roster
Revised 11/26/96
TABLE OF CONTENTS
Part I
I-1 Responsibilities of Elected Officials - Ail City
Departments
I-2 Levels of Responsibilities, Chain of Command, and
ICS Chart, EOC Checklist
I-3 Emergency Powers, Proclamation, Designated Agent
I-4 Citizen Warning & Disaster Information, PREP Net
Protocols
Appendixes
A - 1 Incident Commander System with City Department
Functions
A - 10 EMSITREP.FRM Situation Report
A - 11 Disaster Overview
A - 12 Phases of Emergency Response and Recovery Planning
A - 13 Form DEM 130 Preliminary Damage Assessment (Public
Buildings)
A - 14 Form DEM 129 Damage Assessment Worksheet (Private
Building)
A - 15 Form EMD No. 140 Damage to the Private Sector
A - 16 Red Cross Disaster Organizational Chart
A - 17 Port Angeles City Map
A - 17a Emergency Response Divisions
A - 18 Cellular Phone List
A - 26 Problem Log
A - 27 Emergency Management Worker Roster
Revised 11/26/96
Elected Officials
(Emergency Management Council EMC)
Acm. ions:
1. Report to the Fire Department conference room for briefing.
2. Mayor is Chairman of EMC; City Manager is Vice-Chairman.
3. Prepare and declare "Declaration of Disaster." (see page
I-3.1)
4. Liaison with citizens.
5. Liaison with news media coordinated with PIO through
Joint Information Center.
6. Assist in plan development and community recovery. See
Appendix A-II, Disaster Overview and Appendix A-12 Phases
of Emergency Response and Recovery Planning.
7. Request disaster assistance from the county, state, or
federal authorities (see page I-3.4 and I-3.6).
DISA-~TER PRIORITIES
· Protect Life
2. Protect public and
private property .................................................................................................................
3. P r o t e c t t h e Emergency Management Director
environment '" ........... ' ............ ' ............ ' ............. ' ...... ""'" .......................... " ...... ""'""'
4. Assess the situation Emergency Services Coordinator
5. Alert and inform Fire Chief
citizens .................................................................................................................
6. Evacuate citizens to Legal
a safe place
7. Restore essential P I 0
services
8. Document and record Liaison
decisions and costs,
etc. Policy Decision Group
9. Provide support and
g u i d a n c e f o r Safety
rebuilding
Operations Planning Logistics Finance
I-l.1 Revised 11/26/96
(Emergency Management Director)
Acmions:
Report to EOC Emergency Operations to control and direct the efforts
of the emergency management organization of the City. Your deputy is
the Fire Chief (Emergency Services Coordinator).
2. Liaison with elected officials (gather in Fire Department
conference room). Objectives: (a) issue local emergency
proclamation; (b) invoke appropriate local response; (c)
commit local funds; (d) reassure the public; (e) request
outside resource. (See 1-3.6)
3. Advise state EMD by fastest electronic means available when
local government has executed proclamation of emergency.
1-800-258-5990 or 360-438-8639 FAX 360-438-7395
4. Send consolidated situation report to state EMD using Form
105A, Appendix A-10, with copy of proclamation (see page I-
3.3).
5. Prepare to submit local request for assistance from state with
regards to:
A. Description of support needed
B. How long resource is needed
C. Where to deliver or report
D. Whom to report to
Send supporting material as necessary to state EMD.
DISASTER PRIORIT~ES Emergency Management Council
1. Protect Life
2. Protect public and Emergency Management
private property Director
3. Protect the
environment Emergency Services
4. Assess the situation Coordinator
5. Alert and inform Fire Chief
citizens ..........................................................................................................
6. Evacuate citizens to Legal
a ~a£e place P I 0
7. Restore essential
services Liaison
8. Document and record
decisions
and costs, Policy Decision Group I
etc.
9. Provide support and Safety
guidance for
rebuilding
Operations Planning Logistics Finance
Revised 11/27/96 I-1.2
Port_ Attorney's Office
1. City Attorney reports to Emergency Operation Center (EOC).
2. Attorney's Office will participate in the following units (see
Appendix A-2, A-6, A-9 for each unit's responsibility).
A. Legal. Prepares emergency proclamation and resolution
(pages 1-3.1 and 1.3.3)
B. Policy decision group
C. Compensation and claims
D. Community recovery
D~..RRIORITIES
1. Protect Life
2. Protect public and
private property
3. Protect the
environment Emergency Management Director
4. Assess the situation Emergency Services Coordinator
5. Alert and inform Fire Chief
citizens
6. Evacuate citizens to
a safe place Legal
7. Restore essential
services
8. Document and record P I O
decisions and costs, Liaison
etc.
9. Provide support and Policy Decision Group
guidance for
rebuilding Safety
Operation Planning Logistics Finance
Situation Analysis Cost
Resource Status Time
Damage Assessment
Documentation Cost
Recovery
Overtime
I-1.3 Revised 11/27/96
Public_Information )fficer
Ensure a PIO ~ assigned to the Emergency Operation Center (EOC) and
one to the Operation Chief. (See Appendix A-2 for unit
responsibility.)
2. EOC PIO liaison with Joint Information Center (JIC) and
Incident Commander.
3. Coordinate with Incident Commander concerning news releases.
News releases will be from JIC.
4. Collect and prepare emergency information/direction for
release to media.
5. Ensure prompt release of information regarding disaster
declarations of county, state, or federal governments, also of
emergency ordinances passed by local government.
6. Ensure coordination of information efforts with county, state,
and federal agencies.
7. Ensure actions are taken to video record the event. (Check
with documentation unit, planning department.)
DIgASTER PRIORITIE~
1. Protect Life
2.Protect public and
private property
3. Protect the I
environment Emergency Management Director I
mmmmmmmmmmmmmmmmmmmmmmmmmmmemmmmmmmmmmm~mmmmNmmmmmmmmm~
4. Assess the situation m
5. Alert and inform Emergency Services Coordinator I
i
citizens Fire Chief I
6. Evacuate citizens to
a safe place Legal
7. Restore essential
services P I O
8. Document and record
decisions and costs, Liaison
etc.
9. Provide support and Policy Decision Group
guidance for
rebuilding Safety
Operations Planning Logistic Finance
I-1.4 Revised 11/27/96
1. Investigate incident or emergency.
2. Assume Incident Command if applicable.
3. Monitor/mitigate ±ncident.
4. Render necessary medical assistance.
5. Control/extinguish fires.
6. Institute emergency/disaster response procedures if needed.
A. Activate EOC (Emergency Operation Center) page 1-2.4. (See
Appendix A-2 and A-3 for unit responsibility)
B. Fire Chief reports to EOC with a liaison and is assigned the
functions of Emergency Service Coordinator and City PIO.
Ensure a PIO is assigned to the County EOC and at Operations.
C. A Fire Department representative would assume the Operations
Leader position when requested by Emergency Service
Coordinator.
D. A Fire Department medical representative assumes Medical
Division Leader when requested by Operations.
E. Fire Department helps develop INCIDENT ACTION PLAN (8-hour
plan) .
F. Ensure Situation Report, Appendix A-10, is sent to the EOC
Situation Unit at the start of the disaster and every 8 hours
there after. 0800-0900) (1500-1600) (2400-0100)
DISASTER PRIORITI~
1. Protect Life
2.Protect public and
private property
3. P r o t e c t t h e Emergency Management Director
environment
4. Assess the situation Emergency Services Coordinator
5. Alert and inform Fire Chief
citizens
6. Evacuate citizens to
a safe place Legal
7. Restore essential
services P I O "EOC"
8. Document and record
decisions and costs, Liaison
etc.
9. Provide support and Policy Decision Group
guidance for
rebuilding Safety
Operations PIO Planning Logistic Finance
Fire & Rescue
Medical
Law Enforcement
Communications
I-1.5 Revised 12/6/96
1. Provide warning to the population.
2. Ensure operational readiness of the City Command Center.
3. Provide a supervisor to the Incident Command Post.
4 Provide coroner duties.
5 Keep the public as far from the scene/incident as possible.
6 Ensure security at the incident.
7 Provide traffic and crowd control.
8 Have evacuation responsibilities.
9 Ensure communications (PENCOM) is fully manned and operational.
x0. Police Chief reports to Emergency Operation Center with a Ha on for sheriff, WSP,
and others.
11. Police Department helps develop INCIDENT ACTION PLAN (8-hour plan).
12. Police Department representative would assume Operations Leader position
when requested by Emergency Service Coordinator.
13. Ensure Situation Report, Appendix A-10, is sent to EOC Situation Unit at
the start of the disaster and every 8 hours thereafter. (0800-0900) (1500-
1600) (2400 -0100)
Emergency Management Director
Emergency Services Coordinator
~ire Chief
Legal
P I 0
Liaison
Policy Decision Group I
Safety
Operations Planning Logistic ,~inance
DISASTZR PRIORITIES
Fire & Rescue 1. Protect Life
2. 9rotect public and
Medical private property
3. Protect the
Law Enforcement environment
4. Assess the situation
5. Alert and inform
citizens
6. Evacuate citizens to
a safe place
Construction/Engineering 7. Restore essential
services
Shelter Management 8. Document and record
decisions and costs,
Receiving/Distribution etc.
9. Provide support and
guidance for
rebuilding
I-1.6 Revised 12/6/96
PeninsulaCommunications _Center. (PENCO_M)
Ensure emergency services are dispatched in accordance with Emergency
Response Plans.
2. Upon request prepare to call EOC Operations List (page II-5.1).
Ensure operational capability for telephone and radios in the
Emergency Operation Center. (See Appendix A-3 & A-4 for unit
responsibility)
3. Provide radio capability with City Emergency Operations Center to
the field and County Emergency Operations Center.
4. Maintain a working liaison with EOC, local HAM and CB operators.
5. Assign local HAM and/or CB users to the appropriate shelter areas
if requested (through liaison with local ham & CB operators).
6. Maintain liaison with U. S. West Communications.
7. Provide radio link to Public Works, City Light, and emergency
services.
8. Activate Citizen Warning System per protocol.
9. Have radio maintenance on standby call out.
Emergency Management Director
Emergency Services Coordinator
Fire Chief
Legal
P I O
Liaison
Policy Decision Group
Safety
Operations I Planning Logistic Finance
Fire & Rescue DI~.~T~R PRTORTT/~
1. Protect Life
Law Enforcement 2. Protect public and
private property
Communications 3. P r 0 t e c t t h e
(PKNCOM) environment
4. Assess the situation
Coroner 5. Alert and inform
citizens
Medical 6. Evacuate citizens to
Shelter Management a safe place
7. Restore essential
Receiving/Distribution services
8. Document and record
Construction/Engineering decisions and costs,
etc.
9. Provide support and
guidance for
rebuilding
1-1.7 Revised 11/27/96
Port Angeles Public
1. Provide a supervisor to the Incident Command Post.
2. Provide necessary manpower and equipment for:
A. Barricade and warning sign placement.
B. Maintenance of critical transportation routes.
C. Damage assessment of the city.
1. public buildings (form DEM 130, Appendix A-13)
2. private (form DEM 129, Appendix A-14 and A-15)
D. Provide liaison to state/federal assessment teams. Red Cross
will assist in getting individual home damage reports
(Appendix A-15).
E. Provide maps showing locations of damaged areas.
Initial damage assessments will be reported on Situation
Report, Appendix A-10, and turned into the EOC Situation Unit.
A report is due every 8 hours thereafter. (0800-0900) (1500-
1600) (2400-0100)
3. Public Utility Director repons to EOC (Emergency Operation Center) with a
~a~on. (See Appendix A-2 through A-9 for each units responsibility)
4. Provide liaison with local construction companies for heavy
equipment, lumber, etc.
5. Ensure necessary utilities are maintained such as water, sewer,
landfill operations for required facilities such as shelters,
hospital, and EOC initially and then to residential and businesses.
6. Provide Equipment Services Department with communications needed to
support all city vehicles with fuel and maintenance as required.
7. Assist in the cost recovery analysis by completing damage survey
reports for possible reimbursement from state and federal
government. (Appendisx A-13, A-14, A-15) gee reverse side
8. Provide construction and engineering analysis of structural
stability for roads, bridges, buildings, and other infrastructures
for damage. NOTE: When doing building assessment, send out one
building inspector and one clerk so assessment can be done while
clerks can communicate with the public.
9. Public Utility will help develop INCIDENT ACTION PLAN (8-hour plan).
10. A Public Utility representative would assume the Operations Leader
position when requested by Emergency Service Coordinator.
Checklist for PubHc] :opert Damage Assessment
Prepare a list of damaged public facilities (sites)
and work already completed as a direct result of the
disaster. Record damage information on Forms DEM 129
and 130.
Fax copy of Form DEM 130 for each impacted agency to
State Emergency Management Office, Public Assistance
Program.
..... Mark the location of each damage site or area on a map
where disaster-related costs were or will be incurred.
All damage sites should be identified by the applicant
before the team arrives.
Make available to the team, photographs, site
sketches, or drawings of each damage site.
Designate a person(s) to accompany the team(s) (may
need several) who has knowledge of the.damage location
sites and the repairs already done and those that need
to be done.
Support transportation and logistic needs of PDA, as
needed.
Give the team as much information on labor, equipment,
and materials as possible.
Inform the team which sites will be repaired or
reconstructed by contract and those by force account,
or both. If a contractors' bid estimate has been
received, provide a copy to the team.
...... Provide specifications or standards needed if the
damaged facilities are to be upgraded to current
codes.
_ ~ Provide the team with a copy of insurance policies or
any insurance settlements received.
....... Simultaneously gather and submit supplemental
justification information.
11. The Deputy Director of Public Utility will be a liaison for the
City to other county, state, and federal agencies.
Emergency Management Director
Emergency Services Coordinator
Fire Chief
Legal
PI0
Liaison
Policy Decision Group
Safety
Fire & Rescue Situation Unit Food Cost
Medical Personnel Time
Law Supply Compensation
Enforcement
I Construction/ I Trans~fio~Gmund Cost Recovery
Engineering ~P~
Utilities I Water, Sewer
Shelter Landfill
Management
DISASTER PRIORITIES
1. Protect Life
2. Protect public and private property
3. Protect the environment
4. Assess the situation
5. Alert and inform citizens
6. Evacuate citizens to a safe place
7. Restore essential services
8. Document and record decisions and costs, etc.
9. Provide support and guidance for rebuilding
I-1.9 Revised 11/27/96
PortAngeles Parks Department
Parks Director reports to Emergency Operation Center (EOC) with a Haison. Parks
Director is the Logistic Chief. (See Appendix A-2 through A-9 for each
units responsibility)
2. Provide manpower to Eacilitate the following:
A. Prepare to open three primary shelters (See Appendix A-16)
B. Coordinate distribution site (fairgrounds) with Red Cross for the
following:
1. food collections and distribution
2. clothing collection and distribution
3. miscellaneous equipment collection and distribution
4. volunteers (See A-27)
C. Prepare to open two temporary housing (tent) sites
1. Civic Field
2. High School football field
3. Prepare to open Disaster Field Office and Disaster Application Center
(Vern Burton Community Center).
4. Facilitate "City Employee Family Shelter" (Vern Burton Community
Center).
5. Provide feeding arrangements for city
Ily. S3~gl~_p~XX~,~ employees (coordinated with Red Cross).
1. Protect Life
6. Participate in the Cost Recovery Unit which is
2. Protect public and
private property responsible for establishing disaster
3. Protect the assistance centers in or near shelters.
environment 7. Participate in the Community Recovery Unit.
4. Assess the situation ..............................................................................................................
5. Alert and inform Emergency Management Director
citizens
6. Evacuate citizens to Emergency Services Coordinator
Fire Chief
a safe place ..............................................................................................................
7. Restore essential Legal
services
8. Document and record P I O
decisions and costs,
etc. Liaison
9. Provide support and Policy Decision Group
guidance for
rebuilding Safety
Operations Planning Logistics I Finance
Fire & Rescue ~ Cost Recovery
·
II I
Medical
Law Enforcement
Transportation/
Shelter Mana;ement Ground Support
Receiving/Distributing Utilities
I-1.10 Revised 12/6/96
Port Angeles Planning Department
x. P~n. ing Dire~or reports to Emergency Operat~n Center (EOC) with a
~$on. Planning Director is the Planning Chief.
2. Planning will provide personnel to assist in the following.
A. SITUATION UNIT. Located in the EOC, will collect
situation reports (Appendix A-10) and process all
information for display and to the Planning Chief. This
unit will provide emergency mapping of the incident. See
Appendix A-5
B. DOCUMENTATION UNIT. Records all events and operations.
Files all EOC messages, maintaining an official history
of the emergency to ensure complete documentation.
Pictures and videos may be used to assist in the
documentation. See Appendix A-6
DISASTER. I~R~ORI~ES C. COM~T~NITY. RECOVERY UNIT is responsible
1. Protect Life
2. Protect public and for ensuring the rapid and affective
private property recovery of the community with evaluating
3. p r o t e c t t h e long term recovery issues. Liaison with
environment associations such as the Downtown
4. Assess the situation Merchants, Uptown Merchants and the
5. Alert and inform '
citizens Chamber of Commerce.
6. Evacuate citizens to Emergency Management Director
a safe place .............................................................................................................
7. Restore essential Emergency Services Coordinator
services Fire Chief
8. Document and record
decisions and costs, Legal
etc. P I O
9. Provide support and
g u i d a n c e f o r Liaison
rebuilding Policy Decision Grou~ I
Safety
Operations Planning I Logistics Finance
Resource Status
Damage Assessment
I-l.ll Revised 12/6/96
Port Angeles_Cit Utifity (LighO
1. Provide a supervisor to the Incident Command Post.
2. Ensure power to the EOC (Emergency Operation Center).
3. Restore and secure electrical services to the community with
a priority to shelters and medical facilities first.
4. City Utility Deputy Director reports to EOC with a Ha~on. (see
Appendix A-2 and A-4 for unit responsibility)
5. City Light ensures situation report (Appendix A-10) is sent to
EOC Situation Unit at the start of the disaster and every 8
hours thereafter. (0800-0900) (1500-1600) (2400-0100)
6. Conservation Division will assist the Situation and
Documentation Units. Report to Planning Chief liaison in CCC.
7. Participate in the Community Recovery Unit.
Emergency Management Director
Emergency Services Coordinator
Fire Chief
Legal
PIO
Protect Life Liaison
2. Protect public and I
private property Policy Decision Group
3. Protect the
environment Safety
4. Assess the situation
5. Alert and inform I I
citizens
Operations Planning
6. Evacuate citizens to
a safe place i
7. Restore essential
Fire & Rescue Situation Unit
services
8. Document and record
Medical Resource Status
decisions and costs,
etc. Law Enforcement Damage Assessment
9. Provide support and
g u i d a n c e f o r Construction/ Documentation
rebuilding Engineering
Shelter Management Community Recovery
Receiving/Distributing
I-1.12 Revised 12/5/96
1. Finance D~ector reports to Emergency Operation Center (EOC) with a Raison. Finance Director is the
Finance Chief. (See Appendix A-5 through A-9 for units responsibility)
2 Provide individuals responsible to conduct the following:
A. Resource Status (information systems). Keep track of all resources (staffing and
equipment) information on status display boards in the EOC. (Receive information from
Situation Unit.)
B. Cost Unit. Provide cost analysis data for the incident. Establish an accounting system
that will track all disaster-related charges separately. This should include payroll
(regular vs. overtime); equipment time and mileage; equipment rentals and/or purchase;
materials and supplies purchased; and contracted work. (See Appendix 13, 14)
C. Time Unit. Manages the records of personnel time worked on the emergency including
volunteers.
D. Overtime Unit. Manages records of all overtime workers as a result of the emergency.
E. Dollar Donations to the City. Keeps accurate dollar donations received and the best
sources for additional donations. Coordinates with the PIO to solicit additional
funds.
F. Check Disbursal Payment. Manages payment for good and services received as a direct
result of the emergency.
G. Account Controls. Performs audit on accounts established to manage expenditures
relative to the emergency.
3. Participate in the Community Recovery Unit.
Emergency Management Director
Emergency Services Coordinator
Fire Chief
Legal
PIO
Liaison
Policy Decision Group I
Safety
Operation
Logistics Finance I
Planning
1. Protect Life Situation Analysis Cost
2. Protect public and
private property Resource Status Time
3. Protect the
environment Damage Assessment Compensation & Claims
4. Assess the situation
5. Alert and inform Documentation Cost Recovery
citizens
6. Evacuate citizens to Technical Specialist Overtime
a safe place
7. Restore essential Community Recovery I $ Donations to City
services
8. Document and record Check Disbursal/Payments
decisions and costs,
etc. Account Controls
9. Provide support and
guidance for
rebuilding
I-1.13 Revised 12/6/96
WASHINGTON STATE
REQUEST FOR RESOURCES OR ASSISTANCE
............,...... ............ i:::: .... :~ "'.' :. ' '
TOTAL:
I-3.6
[~so~rc~.f~'m DRA.~I' 12./12.~J5]
::~::::::::.':.':::::::~.::::-::::::~::::::'.:,"::L':.'::: ::.':':::::.!:::~:::::::::::::~:"""'* ......... .*"*." ::. ..... :'""-'"'""'.:'":'* ....... . ::' ' ::: * :: ::' :: '.:.'~ ': .! ,.!' ::.: '. .... ..':.* · ' .:~ · : :: " ..'-:.:: .'.;:~.::ji~,..ic. ~. .c,.:.c.:::.':::.~.,A? ~..'~ *~
======================================================================================
DRAFT 12/12,~5]
Designation of Applicant's Agent Resolution
Be it resolved by the City Council of the City of Port Angeles that
(Name) (Title)
is hereby authorized to execute for and in behalf of the City of Port
Angeles, a public agency established under the laws of the State of
Washington. The purpose of this designation is to be the authorized
representative for obtaining federal and/or state emergency or disaster
assistance funds.
Passed and approved this day of , 19 _
Mayor
City Council Member
City Council Member
City Council Member
City Council Member
City Council Member
City Council Member
CERTIFICATION
I, , duly appointed and .__
(Name) (Title)
of , do hereby certify that the
(Public Agency)
above is true and correct copy of a resolution passed and approved by
the of ......... on the ........ day
of , 19_ Date:
(Official Position) (Signature)
DEM-132 I-3.7
TABLE OF CONTENTS
Appendixes
A - 1 Incident Commander System with City Department
Functions
A - 10 EMSITREP.FRM Situation Report
A - 11 Disaster Overview
A - 12 Phases of Emergency Response and Recovery
Planning
A - 13 Form DEM 130 Preliminary Damage Assessment
(Public Buildings)
A - 14 Form DEM 129 Damage Assessment Worksheet
(Private Building)
A - 15 Form EMD No. 140 Damage to the Private Sector
A - 16 Red Cross Disaster Organizational Chart
A - 17 Port Angeles City Map
A - 17a Emergency Response Divisions
A - 18 Cellular Phone List
A - 26 Problem Log
A - 27 Emergency Management Worker Roster
Revised 12/5/96
WASHINGTON STATE'
SlTUATION REPORT
qTATE MISSION I INCIDENT #:, INCIDENT NAME OR DESCRIPTION:
County TIME: r~.~,~ APPROVED BY:
1. GENERAL SITUATION I STATUS:
Roads & Streets
Bridges
Airports
Railroad lines
Other:. ' ~
Telecommunications .,
Sewage Treatment
Electrical Supply
Natural Gas
Water
Other:.
2-3 At~. #1 (Chapter 2, DAGLG JUNE/96)
~emsitrep.frm A- ~ 0
Number of: Homes Mobile Homes Multiple .Farm Homes Businesses
Dwelling Homes
Destroyed #: #: #: ~ #: #:
Non4ivable $: $: $: $: " $:
Damaged #: #: #: #: #:
$: $: $: $: $:
__.2. CURRENT EVACUATION STATUS:
3. CURRENT SHELTER STATUS:
:::::::::::::::::::::::::: :.::~:.~:.::'..:.-:~ ~: : :~::::.::' .:.::::.~ ..:.*.:*:: ..:.~ .~ .....::.:: *'.!.:.~:!!:~?*** .::.~.:'*.. - . .F:..*: .....:i.~.:..!.~:: !:*.~.*:':!';~*;: *~ ... :. . ...... ..:.......~..
· ":: ~: i;Add~S 10r ·Location: ~! ~ :.'Shelter.Capacit~ Remaining Spaces
4. CURRENT PRIORITY NEEDS:
5. FUTURE OUTLOOK ! PLANNED ACTIONS:
2-4 ATt. #1 (Chapter 2, DAGLG JUNE/96)
~emsitrep.frm
City of Port Angeles
Cellular Phone Numbers
Name C or P Cellular Number Addressed ==
Becky Upton Pers 460-3521 Becky Upton
City. Council
Larry Doyle Pers 460-4366 Larry Doyle
James Hulett Pers 460-1962 James Hulett
James Mulett Pers 460-2362 James Hulett
Cathleen McKeown Pers 460-6650 Cathleen McKeown
Prosper Ostrowski Pers 460-3014 Prosper Ostrowski
City. Manager
Sam Martin Pers 460-2596 Sam Martin
Sam Martin Pers 460-5661 Sam Martin
Bill Myers Pers 460-4908 Bill Myers
Jeff Pomeranz City 460-0375 City Mgrs Office
Jeff Pomeranz Pers 460-1133 Jeff Pomeranz
Finance Depa~ment
Customer Service City 460-5692 Scott Kenyon
Tanya O'Neill City 460-3916 Tanya O'Neill
Sharon Edgington Pers 460-1973 Sharon Edgington
Sharon Edgington Pers 460-3122 Sharon Edgington
Kathy Emery Pers 460-7618 Kathy Emery
Kay Godbey Pers 460-0824 Kay Godbey
Scott Kenyon Pers 460-3520 Scott Kenyon
Linda Kheriaty Pers 460-7285 Linda Kheriaty
Trina Nevaril Pers 460-4826 Trina Nevaril
Karen Niemi Pers 460-1616 Karen Niemi
Tanya O'Neill Pers 460-3977 Tanya O'Neill
Rebecca Veldhouse Pers 460-6682 Rebecca Veldhouse
Rebecca Veldhouse Pers 460-6683 Rebecca Veldhouse
Yvonne Ziomkowski Pers 460-3903 Yvonne Ziomkowski
A - 18 Revised 12/5/96
City of Port Angeles
Cellular Phone Numbers
Name C or P Cellular Number Addressed ==
City. Light Department
City Light City 460-1108 Operations
City Light City 460-2885 Operations
City Light City 460-2886 Operations
City Light City 460-1911 Engineering - Valley
Sreet substation
City Light City 460-2883 Engineering - Laurel
Street substation
City Light City 460-2884 Engineering - A
Street substation
City Light City 460-2887 Engineering - F
Street substation
City Light City 460-3156 Engineering -
Washington Street
substation
City Light City 460-5984 Engineering -
Peninsula College
substation
City Light City 460-0228 Service Vehicle
City Light City 460-1102 Electrical Insp
City Light City 460-1103 Dispatch
Vern Daugaard Pers 460-1118 Vern Daugaard
George Drake Pers 460-1117 George Drake
Lynn Emery Pers 460-1497 Lynn Emery
Steve Hursh Pers 460-0829 Steve Hursh
Donald E. Madison Pers 460-4299 Donald E. Madison
Ken Maike Pets 460-4805 Ken Maike
Art Marks Pers 460-3640 Art Marks
Art Marks Pers 460-4931 Art Marks
Art Marks Pers 460-7931 Art Marks
Gail McLain Pers 460-1140 Gail McLain
Scott McLain Pers 460-4401 Scott McLain
Rick O'Connor Pers 460-0190 Rick O'Connor
David O'Donnell Pers 460-0617 David O'Donnell
David O'Donnell Pers 460-4597 David O'Donnell
Dorothy Phillips Pers 460-1137 Dorothy Phillips
A - 19 Revised 12/5/96
City of Port Angeles
Cellular Phone Numbers
Name C or P Cellular Number Addressed ==
City Light (continued)
Bert Raemer Pers 460-4932 Bert Raemer
Bert Raemer Pers 460-4934 Bert Raemer
Cate Rinehart Pers 460-2922 Cate Rinehart
Mark Shamp Pers 460-1109 Mark Shamp
Mark Shamp Pers 460-4155 Mark Shamp
Jim Shay Pers 460-2563 Jim Shay
Jim Shay Pers 460-7665 Jim Shay
Tom Sperline Pers 460-2890 Tom Sperline
Tom Sperline Pers 460-4439 Tom Sperline
Bob Titus Pers 460-2880 Bob Titus
Fire Depa ment
Jeff Abram Pers 460-1010 Jeff Abram
Jeff Abram Pers 460-1339 Jeff Abram
Jeff Abram Pers 460-3434 Jeff Abram
Bruce Becker City 460-0352 Fire Dept
Bruce Becker Pers 460-0146 Bruce Becker
Keith Bogues Pers 460-0796 Keith Bogues
Ed Bonollo Pers 460-0743 Ed Bonollo
Ed Bonollo Pers 460-1874 Ed Bonollo
Mack Campbell City 460-0351 Fire Dept
Mack Campbell Pers 460-3919 Mack Campbell
Michael Carr Pers 460-7802 Michael Carr
Dave Chastain Pers 460-7895 Dave Chastain
Dave Chastain Pers 460-7896 Dave Chastain
Jay Cline Pers 460-3118 Jay Cline
Jay Cline Pers 460-5043 Jay Cline
Greg Darling Pers 460-0753 Greg Darling
Greg Darling Pers 460-4130 Greg Darling
Jay Divelbiss Pers 460-4660 Jay Divelbiss
Jerry Doyle Pers 460-4142 Jerry Doyle
Lance Doyle Pers 460-7905 Lance Doyle
Todd German Pers 460-5470 Todd German
A - 20 Revised 12/5/96
City of Port Angeles
Cellular Phone Numbers
Name C or P Cellular Number Addressed ==
Fire Department (continued)
Aaron Hayes Pers 460-4588 Aaron Hayes
Mike Hansen Pers 460-1273 Mike Hansen
Gailin Hester Pers 460-1276 Gailin Hester
Gailin Hester Pers 460-4613 Gailin Hester
Bill Hughes Pers 460-4397 Bill Hughes
Bill Hughes Pers 460-4398 Bill Hughes
Scott Jones Pers 460.3914 Scott Jones
Scott Jones Pers 460-5044 Scott Jones
Jeff Kettel Pers 460-2834 Jeff Kettel
James Mason Pets 460-5484 James Mason
Dan McKeen City 460-1925 Fire Marshal
Dan McKeen Pers 460-3460 Dan McKeen
Dan McKeen Pers 460-3911 Dan McKeen
Duke Moroz Pers 469-0392 Duke Moroz
Tony Nielsen Pers 460-0468 Tony Nielsen
Tony Nielsen Pers 460-3226 Tony Nielsen
Terry Reid Pers 460-1976 Terry Reid
Terry Reid Pers 460-3615 Terry Reid
Pat Rose Pers 460-0964 Pat Rose
Mike Sanders Pers 460-4131 Mike Sanders
Pete Sekac Pers 460-1208 Pete Sekac
Mel Twitchell Pers 470-3901 Mel Twitchell
Mel Twitchell Pers 470-3111 Mel Twitchell
Brian Wheeler Pers 460-0806 Brian Wheeler
Coral Wheeler Pers 460-0191 Coral Wheeler
coral Wheeler Pers 460-4132 Coral Wheeler
Kelly Ziegler Pers 460-1577 Kelly Ziegler
Kelly Ziegler Pers 460-2077 Kelly Ziegler
Engine-1 City 460-0301 Engine-1
Fire Prevention
Specialist City 460-5457 FPS
Medic-10 City 460-0708 Medic-10
Medic-ll City 460-0311 Medic-il
A - 21 Revised 12/5/96
City of Port Angeles
Cellular Phone Numbers
Name C or P Cellular Number Addressed ==
Human Resources
Bob Coons Pers 460-2967 Bob Coons
Camille Headrick Pers 460-2080 Camille Headrick
Parks & Recreation Dept
Parks City 460-0735 John Hicks
Parks City 460-1264 Cemetery
Sr. Citizen Van City 460-1376 Sr Citizen Van
Mari Bilsborrow Pers 460-1744 Mari Bilsborrow
Paul Breitbach Pers 460-3444 Paul Breitbach
Scott Brodhun Pers 460-1259 Scott Brodhun
John Hicks Pers 460-1264 John Hicks
John Hicks Pers 460-1488 John Hicks
Jean Hordyk Pers 460-7181 Jean Hordyk
Cindy Kochanek Pers 460-1886 Cindy Kochanek
Bob Petty Pers 460-0451 Bob Petty
Police Department
Detectives City 460-0394 Detectives
Patrol City 460-0393 Patrol
Jim Baertschiger City 460-1113 Sergeant
Jim Baertschiger Pers 460-1110 Jim Baertschiger
Ruth Bemis Pers 460-5061 Ruth Bemis
E. D. Benedict Pers 460-0693 E.D. Benedict
Ed Benedict Pers 460-1130 Ed Benedict
Tom Bergeron Pers 460-1121 Tom Bergeron
Tom Bergeron Pers 460-4589 Tom Bergeron
Marilyn Blakefield Pers 460-0196 Marilyn Blakefield
Marilyn Blakefield Pers 460-7454 Marilyn Blakefield
Patrick E. Brady Pers 460-1038 Patrick E. Brady
Patrick E. Brady Pers 460-4136 Patrick E. Brady
Allen Brusseau Pers 460-0401 Allen Brusseau
Allen Brusseau Pers 460-4400 Allen Brusseau
A - 22 Revised 12/5/96
City of Port Angeles
Cellular Phone Numbers
Name C or P Cellular Number Addressed ==
Police Department (continued)
Steve Coyle Pers 460-1120 Steve Coyle
Steve Coyle Pers 460-4327 Steve Coyle
Rick Crabb Pers 460-1150 Rick Crabb
Bob Ensor Pers 460-0647 Bob Ensor
Terry Gallagher City 460-2201 Sergeant
Terry Gallagher Pers 460-4329 Terry Galla~her
Mike Hall Pers 460-1100 Mike Hall
Mike Hall Pers 460-1879 Mike Hall
Donna Hamiln Pers 460-1107 Donna Hamlin
Donna Hamiln Pers 460-0500 Donna Hamlin
Karen Hau~stad Pers 460-3967 Karen Haugstad
Maxine Hopf Pers 460-1147 Maxine Hopf
Steve Ilk City 460-0398 Admin
Steve Ilk Pers 460-0310 Steve Ilk
Steve Ilk Pers 460-2573 Steve Ilk
Christine James Pers 460-2203 Christine James
Eric Kovatch Pers 460-4617 Eric Kovatch
Eric Kovatch Pers 460-5055 Eric Kovatch
John Lowell Pers 460-2271 John Lowell
John Lowell Pers 460-4771 John Lowell
Rick McGahan Pers 460-0899 Rick McGahan
Rick McGahan Pers 460-1225 Rick McGahan
Steve McLane City 460-1114 Sergeant
Steve McLane Pets 460-4429 Steve McLane
Kevin Miller Pers 460-0553 Kevin Miller
Mike O'Connor Pers 460-0205 Mike O'Connor
Mike O'Connor Pers 460-1985 Mike O'Connor
Mobile Police Center City 460-2200 MPC
Tyler Penin~er Pers 460-0652 Tyler Penin~er
Valerie Raines Pets 460-1627 Valerie Raine~
Brian Raymond Pers 460-1123 Brian Raymond
Brian Raymond Pers 460-4422 Brian Raymond
Linda Reidel Pers 460-0094 Linda Reidel
Linda Reidel Pers 460-2314 Linda Reidel
Tom Riepe City 460-0396 Admin
A - 23 Revised 12/5/96
City of Port Angeles
Cellular Phone Numbers
Name C or P Cellular Number Addressed ==
Police Department (continued)
Tom Riepe Pers 460-0600 Tom Riepe
Karen Roedell Pers 460-4326 Karen Roedell
Karen Roedell Pers 460-4431 Karen Roedell
Glen Roggenbuck Pers 460-3059 Glen Roggenbuck
Glen Roggenbuck Pers 460-4655 Glen Roggenbuck
Stephen Romberg Pers 460-0078 Stephen Romberg
Stephen Romberg Pers 460-0079 Stephen Romberg
Ed Schilke Pers 460-0341 Ed Schilke
Ed Schilke Pers 460-0601 Ed Schilke
Sr. Vol. Vehicle City 460-1116 SVV
Mike Silva Pers 460-4656 Mike Silva
Christine Sutton Pers 460-2435 Christine Sutton
Garrett Thomas City 460-0397 Admin
Gale Turton City 460-1112 Sergeant
Gale Turton Pers 460-4591 Gale Turton
Jason Viada Pers 460-2324 Jason Viada
Jason Viada Pers 460-4658 Jason Viada
Jesse Winfield Pers 460-4448 Jesse Winfield
Ken Woods Pers 460-2396 Ken Woods
Naomi Wu Pers 808-0205 Naomi Wu
Erick Zappey City 460-1115 Sergeant
Erick Zappey Pers 460-4435 Erick Zappey
Liz Zenonian Pers 460-2745 Liz Zenonian
Public Works
Public Works City 460-1106 P/W call-out veh
Public Works City 460-1188 Compost Building
Public Works City 460-6944 Street - Dale Warner
Public Works City 460-3976 Wastewater
Rusty Buckmaster Pers 460-0570 Rusty Buckmaster
Pete Burrett Pers 460-0266 Pete Burrett
Kevin Curtis Pers 460-6218 Kevin Curtis
Ralph Ellsworth Pers 460-4141 Ralph Ellsworth
Trenia Funston Pers 460-3813 Trenia Funston
A - 24 Revised 12/5/96
City of Port Angeles
Cellular Phone Numbers
Name C or P Cellular Number Addressed ==
Public Works (continued)
Wayne Groff Pers 460-4283 Wayne Groff
Wayne Groff Pers 460-7869 Wayne Groff
Kirk Johnson Pers 460-6668 Kirk Johnson
Gary Kenworth Pers 460-4350 Gary Kenworthy
Marty Lemon Pers 460-4325 Marry Lemon
Jim Mahlum Pers 460-4602 Jim Mahlum
Larry Messinger Pers 460-4140 Larry Messinger
Jack Pittis Pers 460-3979 Jack Pittis
Ken Ridout Pers 460-4008 Ken Ridout
Tim Smith Pers 460-5458 Tim Smith
Dale Warner Pers 460-6945 Dale Warner
Dale Warner Pers 460-7818 Dale Warner
Neil Wells Pers 460-4612 Neil Wells
A - 25 Revised 12/5/96
O
~0
o
A-26
Level IH
Land Notification Call List
1. Ail of Level II Notification List
2. State Department of Emergency Management 1-360-438-8639
(single state notification point*) OR 1-800-258-5990
FAX 360-438-7395
3. ** Ham operators
Bob Sterns 457-6954
Ed Brown 452-9515
4. Contact National Response Center 1-800-424-8802
(For large spills involving other agencies)
5. Chemtrec 1-800-424-9300
Note: one time use
* Department of Emergency Management will contact the
following:
Department of Natural Resources
State Department of Game
State Department of Fisheries
Air Pollution Authority
** Emergency Management Radio Network (CEMNET) monitor channel
3 (F-3) (45.48 MHZ) P1 is 127.3. They answer to Olympia.
II-1.10 Revised 12/5/96
Harbor Owner/User Group
Port Angeles Harbor
Atlas Trucking Daishowa America
Highway 101 West Orville Campbell
Port Angeles, WA 98362 P.O. Box 271
360-457-9421 (days) Port Angeles, WA 98362
360-457-0933 (Dick Kott) 360-457-4475 (days)
360-683-2543 (Creighton 360-457-7629 (night)
Daniels)
Depa~ment of Natural
Arco Marine Resources
Kim Estes, Spill Manager Bob Hoyser, Lease Manager
300 Oceangate Public Lands Building
Long Beach, CA 90802-4341 Olympia, WA 98504
310-590-4521 1-753-7158
FAX 310-983-3324
Foss Maritime
Black Ball Transpo~ Kevin McCartney
Wayne Barrett, Mgr. 937 Boathaven Drive
Foot of Laurel Street Port Angeles, WA 98362
Port Angeles, WA 98362 360-457-3688
360-457-4491 (days) 206-281-3769 Seattle
360-457-8122 (night)
g Ply
BP Marine Dave Davis, President of
Steve Reynolds Division
P. O. Box 1869 439 Marine Drive
Port Angeles, WA 98362 Port Angeles, WA 98362
360-452-1501 (days) 360-457-4421
360-452-1433 (day or night) 360-457-3962 (John Doane)
360-457-6031 (Earl Forsyth)
Albert Brockmeier, Attorney 360-452-5316 (Pam Anderson)
1736 West 5th
Port Angeles, WA 98363 Po~ Angeles Launch Service
360-452-9896 (days) 1109 Hazel
Port Angeles, WA 98362
Crowley Maritime 360-457-9076
P. O. Box 2287
Seattle, WA 98111
1-682-4898
II-2.8 Revised 12/5/96
Port Angeles Salmon Club Sea Farms of Norway
Ken Kaas P.O. Box 1478
P. O. Box 836 Port Angeles, WA 98362
Port Angeles, WA 98362 360-452-6244 (days)
360-452-1702 360-452-7917 (John Forster)
360-452-4102 (Daniel Boldt)
Port Angeles Yacht Club 360-457-3474 (Chris Gibson)
Mike Oakes
2113 Lake Farm Road Thunderbird Boathouse
Port Angeles, WA 98362 Ron Shepard
360-457-0495 P.O. Box 787
360-457-4132 Port Angeles, WA 98362
360-457-4274 (days)
Port of Port Angeles 360-457-7629 (night)
Jeff Robb, Maintenance
457- 1909 United States Coast Guard
Dave Callentine, Terminal Station
Operations 457-8812 Ediz Hook
Port Angeles, WA 98362
Puget Sound Freight Lines 360-457-4401
3720 Airport Way South 360-457-4404
Seattle, WA
1-623-1600 or Westco Marine
1-746-6262 (Steve Kuske) Clay Betting
1-568-2329 (Hugh Marsh) P.O. Box 429
(barges) Port Angeles, WA 98362
360-457-3347
Puget Sound Pilots
Ediz Hook
Port Angeles, WA 98362
360 -457-7944
Rayonier
Dan Welden, Safety Manager
700 North Ennis
Port Angeles, WA 98362
360-457-3391 X 200
Cellular Phone 460-1037
II-2.9 Revised 12/5/96
PORT ANGELES FIRE DEPARTMENT
s t ber2% 19 6
East of the Port Angeles Fire D~Dartment
PAID
Jeff Abram 234 Fogarty 457-4091
Bruce Becker 1311 Lauridsen Blvd. 452-8242
Keith Bogues 912 E. Park 457-6453
Greg Darling 1129 E. 6th 452-5921
Jerry Doyle 1317 E. Lauridsen Blvd. 457-3476
Lance Doyle 418 E. 7th %1 452-1587
?odd German 256 Cameron Road, Sequim 681-3514
Dan McKeen 83 View Ridge Dr. 457-6356
Tony Nielsen 2823 S. Peabody 457-6018
Terry Reid 921 Church Ave. 457-0884
Pat Rose 254 Greywolf Rd, Sequim 683-8000
Brian Wheeler 314 John Jacobs Rd. 457-8810
Kelly Ziegler 189 Baker Farm Road 452-5694
VOLUNTEER
Jay Divelbiss 3016 S. Regent 452-4132 457-0411 X 4825
Mike Hansen 505 E. 9th 452-8664 452-8882
Aaron Hayes 233 E. 9th 452-4872
Rich Headrick 915 Glenbrook Circle 457-1232
Gailin Hester 3420 McDougal 457-4548
Bill Hughes 130 N. Jensen Road 457-4615
~ott Jones 221 Forest 452-5696
Jeff Kettel 1135 E. 6th 452-5348
Kevin Peterson 227 E. llth 452-0804
West of the Port Angeles Fire D~Dartment
PAID
Ed Bonollo 904 W. 13th 452-9983
Mack Campbell 1605 W. 13th 457-9787
David Chastain 178 W. Lyre River Rd. 928-9755
Robert Gunn 937 W. 12th 417-8104
Jamie Mason 32 Winn Lane 457-4072
Duke Moroz 182 Dylan Dr. 457-0535
Mike Sanders 1309 South I 452-0929
Tom Schiedermayer 1823 W. 5th 452-8136
Pete Sekac 919 S. F 452-4462
Mel Twitchell 916 S. C 452-8958 (UNLISTED)
VOLUNTEER
Jay Cline 2135 W. 6th 457-0983 417-3519
Larry Coleman 923 S. B 457-4325 452-7082
Nick DeScala 804 Seamount Dr. 457-5921
~Dennis Edgington 515 W. 15th 457-1314 457-0411 X 4855
baron Edgington 706 S. Cedar 452-7511 457-0411
Irt Johnson 703 Sea View Circle 457-9519 452-3895
ocott Kenyon 1735 W. 5th 457-9394 457-0411 X 4620
Jeremy Parker 120 W. 5th 417-3568
Dave Shideler 1325 W. llth 452-3249 457-7944
II-7.7
PENINSULA REGIONAL EMERGENCY PLAN
DEDICA TED TO THOSE WHO ARE PREPARED
READY TO HELP THOSE WHO
CANNOT HELP THEMSELVES
PENINSULA REGIONAL EMERGENCY PLAN
"The magnitude of disasters decreases to the extent that people believe
that they are possible, and plan to prevent them or minimize their effects. In
general, it is worth taking action in advance to deal with disasters. The reason
is that the costs of doing so are inconsequential as measured against the losses
that would ensue if no such action were taken."
Kenneth E. F. Watt
"The Titanic Effect"
PENINSULA REGIONAL EMERGENCY PLAN *****
PROMULGATION
APPROVAL AND CONCURRENCES
APPROVED: CONCUR:'
Chair, Board of Clallam Date Emergency Services Director Date
Commissioners Clallam County
Mayor, City of Port Angeles Date Emergency Services Director Date
City of Port Angeles
Mayor, City of Sequim Date Emergency Services Director Date
City of Sequim
Mayor, City Of Forks Date Emergency Services Director Date
City of Forks
PENINSULA REGIONAL EMERGENCY PLAN
BASIC
PLAN OUTLINE
~BASIC
OPERATIONAL I k,~ ~ Respoase Strategies J
~'OLUME THREE
· PUBLISHED SEPARATELY
EMERGENCY ~ ~ Prepared by Eac~ ~
RESPONSE ~ Jurisdiction to Detail how Assigned
PROCEDURES i ~ Rolesare camed Out J
(ERPs)
I ~'~efines Re~ ~on se/Recovery "~
DEPARMENT SOPs kTactics by Department or Supp<:h'tirlg
[~EOC\CHART] November I, 1996
PENINSULA REGIONAL EMERGENCY PLAN !
CONI ~NTS
CONTENTS
INTRODUCTION .................................................................................................................................................... i-1
HOW TO USE THIS PLAN .................................................................................................................................... ii-1
RECORD OF CHANGES ....................................................................................................................................... iii-1
COMMAND STRUCTURE ................................................................................................................................... iv-I
VOLUME ONE: BASIC PLAN (as required by WAC 118-30):
SECTION I.' MISSION AND PURPOSE .......................................................................................................... I-1
SECTION II: ORGANIZATION AND RESPONSIBILITIES ........................................................................ II-1
SECTION III: CONCEPT OF OPERATION .................................................................................................... III-1
SECTION IV: ADMINISTRATION AND LOGISTICS ................................................................................... IV-I
SECTION V: DIRECTION AND CONTROL ................................................................................................. V-1
VOLUME TWO: OPERATIONAL ELEMENTS:
PART 1: EMERGENCY MANAGEMENT .......................................................................................................... - 1-1
PART lA: INTER-AGENCY LIAISON ...................................................................................................... 1-3
PART lB: WARNING AND EMERGENCY PUBLIC INFORMATION ................................................... 1-4
PART lC: SAFETY ...................................................................................................................................... 1-6
PART 1D: REOC CHIEF OF STAFF ............................................................................................................. 1-7
PART 2' OPERATIONS ........................................................................................................................................ 2-1
PART 2A: EMERGENCY MEDICAL SERVICES ..................................................................................... 2-2
PART 2B: FIRE ............................................................................................................................................ 2-3
PART 2C: LAW ENFORCEMENT .............................................................................................................. 2-4
PART 2D: PUBLIC WORKS AND UTILITIES .......................................................................................... 2-5
PART 2E: PUBLIC HEALTH ....................................................................................................................... 2-6
PART 2F: SUPPLY RECEIVING AND DISTRIBUTION ........................................................................... 2-7
PART 2G: AIR OPERATIONS ...................................................................................................................... 2-7
PART 2H: TRANSPORTATION ................................................................................................................... 2-7
PART 2I: DISASTER ASSISTANCE TEAM (DAT)/VOLUNTEER AGENCIES ..................................... 2-8
PART 2J: EMERGENCY FEEDING AND SHELTER ................................................................................2-8
PART 2K: DISASTER VICTIM INFORMATION SYSTEM .................................................................... 2-10
PART 2L: RELIGIOUS AFFAIRS ............................................................................................................... 2-11
PART 2M: COMMUNITY VOLUNTEERS ................................................................................................. 2-11
PART 2N: MILITARY SUPPORT .......................... i .................................................................................... 2-12
PART 20: CLALLAM COUNTY SEARCH AND RESCUE ...................................................................... 2-13
[~EOC\CONTENTS] CONTENTS, PAGE I November 1, 19~6
PENINSULA REGIONAL EMERGENCY PLAN 2
CONTENTS
PART 2P: CLALLAM COUNTY AMATEUR RADIO EMERGENCY SERVICES ................................. 2-13
PART 2Q: CLALLAM COUNTY CIVIL AIR PATROL ............................................................................ 2-13
PART 3: PLANNING ............................................................................................................................................ 3-1
PART 3A: SITUATION UNIT ..................................................................................................................... 3-2
PART 3B: DOCUMENTATION .................................................................................................................. 3-4
PART 3C: TECHNICAL ................................................................................................................................ 3-6
PART 3D: WEATHER ................................................................................................................................... 3-6
PART 3E: DISASTER RECOVERY GROUP ............................................................................................... 3-6
PART 4: LOGISTICS ............................................................................................................................................ 4-1
PART 4A: COMMUNICATIONS COORDINATION ................................................................................. 4-2
PART 4B: INCIDENT FACILITIES ............................................................................................................ 4-4
PART 4C: RESOURCE MANAGEMENT ................................................................................................... 4.4
PART 5: FINANCE AND ADMINISTRATION .................................................................................................. 5-1
PART 5A: COST TRACKING ...................................................................................................................... 5-1
PART 5B: CLERICAL SUPPORT ............................................................................................................... 5-2
ADDENDUM:
CROSS REFERENCE TO WAC 118-30
PLANNING REFERENCE MATERIALS USED FOR THIS PROJECT
SAMPLE PROCLAMATION OF EMERGENCY
PREP FORMS
STATE EMERGENCY MANAGEMENT FORMS
LISTING OF SUPPORT GROUPS
PLAN REVIEW SCHEDULE
GLOSSARY
VOLUME THREE: ATTACHMENTS:
ATTACHMENT A: CITY OF PORT ANGELES - EMERGENCY RESPONSE PROCEDURES
(published separately)
ATTACHMENT B: CITY OF SEQUIM - EMERGENCY RESPONSE PROCEDURES
(published separately)
ATTACHMENT C: CITY OF FORKS - EMERGENCY RESPONSE PROCEDURES
(published separately)
ATTACHMENT D: CLALLAM COUNTY - EMERGENCY RESPONSE PROCEDURES
(published separately)
[\EOC\CONTENTS] CONTENTS, PAGE 2 November 1, 19~6
PENINSULA REGIONAL EMERGENCY PLAN PAGE i-I
INTRODUC t tON
INTRODUCTION
The PENINSULA REGIONAL EMERGENCY PLAN is a cooperative effort of Clallam County and
the Cities of Port Angeles, Sequim and Forks, and the member agencies and organizations of the
PENINSULA REGIONAL EMERGENCY PLANNING (P.R.E.P.) COUNCIL. The "seamless"
multi-jurisdictional approach reflected in this plan is a means of ensuring the best use of local response
and recovery resources in time of community crisis.
Disasters do not recognize jurisdictional boundaries. The needs of the community in crisis can be met
more effectively if there is the coordinated application of combined resources. This regional concept
attempts to establish a framework where all the jurisdictions can work together in' a single, cooperative,
coordinated effort to reduce human suffering,
The plan and the supporting concepts were developed with direct input of the member agencies and
organizations of the PREP Council, involving a vast pool of expertise from many disciplines.
Participation in the planning process was provided by a committee suucture broken down into areas of
common interest. Working committees included: Emergency Medical Services, Fire Services, Law
Enforcement, Transportation and Resource Management, Public Works and Utilities, Communications,
Disaster Assistance, Emergency Public Information, Schools, Damage Assessment and Recovery, and
Business and Industry. The Council as a whole provided overall direction to the project.
We believe that credible solutions have been proposed for realistic problems in this plan. However, the
. process does not end with the publication of this document. The PENINSULA REGIONAL
EMERGENCY PLANNING COUNCIL will continue to review and refme plans and procedures, train
emergency personnel, conduct regular drills and exercises, and carry on a program of public education
to ensure that the community is fully prepared for disaster.
PENINSULA REGIONAL EMERGENCY PLANNING COUNCIL
Chairman:
Veto Johnson, Emergency Services Director Bruce Becker, Emergency Services Coordinator
Vice-Chairman:
Russ Barnes, Emergency Services Director Steve Hauff, Emergency Services Director
[\EOC\PLAN~INTRO] INTRODUCTION, PAGE i-i November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE ii-I
HOW TO USE THIS PLAN
HOW TO USE THIS PLAN
The PENINSULA REGIONAL EMERGENCY PLAN is an "alloh~?~rds plan'*. The emergency response and
recovery concept de/'med in this plan will be used for ALL types of community emergencies which fall under
the jurisdiction of the plan. This plan is divided into four "volumes".
Volume One includes the five basic plan elements required by Chapter 118-30 of the Washington
Administrative Code. It is the overall "concept of operation" which provides the framework for more detailed
procedures.
Volume Two is the general operational elements which del'me how emergency response and recovery is
carried out in each local jurisdiction and on a regional basis. Because the Incident Command System (ICS) is
the basis for all community emergency response, Volume Two has been arranged according to the nationally
recognized ICS.
Volume Three, published separately, includes the Emergency Response Procedures and SOPs of the local
jurisdictions. These procedures are supplementary to the master plan, and detail how each jurisdiction will carry
out their role in time of crisis. Each public and private agency with an emergency response or recovery role will
also develop internal procedures, consistent with the master plan, which identify how they are going to perform
under the cooperative emergency management concept. These plans are on file at respective agencies..
A cross reference is included as additional guides to the content of the plan. Emergency action checklists are
used by responders to refresh their memory in an emergency regarding activation of plans and procedures.
[\EOC~PLANX, HOW] HOW TO USE THIS PLAN, PAGE ii-! November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
RECORDS OF CHANGES
NOTICE TO PLAN HOLDERS: In order to maintain a current plan, changes will be
periodically by the Director of Emergency Services. Please make those changes
receipt, and record them on this page. If a previous change number shows no entry,
may not have an up to date version of the plan.
CHANGE # DATE MADE LOCATION/PAGE(S) CHANGED INITIALS
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
iii-1 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
COMMAND
STRUCTURE
CITY COUNCIL (PORT ANGELES, [
SEQUIM, FORKS) ]
BOARD OF COUNTY COMMISSIONERS~
I POLICY
MAYOR, CITY MANAGER
OR DESIGNATED C.E.O.
WHERE APPROPRIATE
EMERGENCY SERVICES DIRECTOR [
(CLALLAM COUNTY, PORT ANGELES,
SEQUIM, FORKS)
I COMMAND
IDESIGNATED INCIDENT COMMANDER I
(OR UNIFIED COMMAND) I
ASSIGNMENTS COMMANDER(S) OFFICER AGENCY REPS
CENTER OFFICER OFFICER
STAFF STAFF
[~EOC\CHART] iv-I November 1, 1996
VOLUME ONE
SECTION I: MISSION AND PURPOSE
SECTION II: ORGANIZATION & RESPONSIBILITIES
SECTION III: CONCEPT OF OPERATION
SECTION IV: ADMINISTRATION
SECTION V: DIRECTION AND CONTROL
PENINSULA REGIONAL EMERGENCY PLAN
SECTION I
MISSION AND PURPOSE
GENERAL MISSION STATEMENT ............................................................................................ I-1
AUTHORITY .................................................................................................................................. I-1
CLALLAM COUNTY
CITY OF PORT ANGELES
CITY OF SEQUIM
CITY OF FORKS
SITUATION .................................................................................................................................... I-1
ASSUMPTIONS ............................................................................................................................. I-2
REQUIREMENT FOR REVIEW AND REVISION ...................................................................... 1-3
TRAINING ...................................................................................................................................... I-3
RESPONSIBILITY FOR TRAINING COORDINATION
TRAINING OBJECTIVE
PUBLIC EDUCATION ................................................................................................................... I-3
[~EOC\CHART] November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 1-1
MISSION AND PURPOSE
SECTION 1
MISSION AND PURPOSE
[As required by WAC 11 g-30-060(a), this section contains an explanation of why thiS plan was established, cites
authorizing state and local statutes, and explains the situations and assumptions upon which the plan is based.]
GENERAL MISSION STATEMENT:
1. It is the responsibility of government to preserve lives, protect property and ensure public health in times
of natural or man-made disaster, and to take the action necessary to mitigate the effects of such disasters
to the extent possible.
2. This duty is served by adopting a system of emergency management programs, plans and procedures that
define emergency services, recognize jurisdictional differences, identify resources, combine essential -
services, and del'me the responsibilities of each participant.
3. This document is the disaster plan required by law, and is the basis upon which an integrated system of
emergency management is established for Clallam County and the Cities of Port Angeles, Sequim and
Forks in accordance with the requirements of Chapter 38.52 Revised Code of Washington.
4. Clallam County and each of the constituent political subdivisions have established emergency
management organizations consistent with this master plan. They will develop supporting plans and
procedures necessary for carrying out emergency response and recovery within their respective
jurisdictions, as well as full implementation of the regional plan on a mutual aid basis.
AUTHORITY: Resolutions of adoption by the participating jurisdictions:
1. CLALLAM COUNTY RESOLUTION NO. ., dated the day of
,1996.
2. CITY OF PORT ANGELES ORDINANCE NO. , dated the day of
., 1996.
3. CITY OF SEQUIM ORDINANCE NO. , dated the day of
., 1996.
4. CITY OF FORKS ORDINANCE NO. , dated the day of
., 1996.
SITUATION:
1. The Clallam County region is subject to a full range of natural and man-made hazards that could represent
a serious threat to public safety and property. The Peninsula Regional Emergency Plan is designed to
meet the unique needs of the impacted population, whatever the nature and scope of the incident. This
plan is developed in accordance with an ALL HAZARDS philosophy.
[\EOC\PLAN] SECTION I, PAGE ! November 1, 19~6
PENINSULA REGIONAL EMERGENCY PLAN PAGE 1-2
MISSION AND PURPOSE
2. Because of the limited emergency response and recovery resources oftbe North Olympic Peninsula
communities represented by this plan and the relative isolation from timely outside help, a comprehensive
method of sharing those resources and effectively combining local forces is necessary.
3. Geographical separation of the population centers requires developing plans and procedures that are
sensitive to the unique needs of each community while retaining central coordination in order to ensure
uniform county-wide response and recovery.
ASSUMPTIONS:
1. Cooperation between emergency response organizations is a daily reality. This interaction is based on the
frequent routine practice of those relationships.
However, the demand on emergency response agencies becomes much greater in times of community
crisis, and the prioritization of response to emergency needs becomes critical. In addition, the resources
of many of the supporting public and private organizations, that normally do not interact except in a . -
crisis, need to be mobilized on a cooperative basis.
When a situation occurs which is beyond the ability of the affected jurisdictions to respond within
routine procedures, the appropriate provisions of this plan may be implemented.
2. The North Olympic Peninsula is geographically isolated, with limited transportation routes. In the event
of a wide-spread emergency, the community cannot rely on significant outside assistance. The primary
response to disaster falls on local government and each individual citizen.
The major disaster elements of this plan are based on the premise that there may be a minimum of
seventy-two hours without expectation of outside help.
3. Not all emergency situations can be foreseen. The community emergency management system must be
able to adapt rapidly to unique conditions. This may include multi-jurisdictional situations as well as
simultaneous events. No attempt will be made in this document to specify ali of the possibilities and
intricacies associated with disaster which might conceivably develop.
4. Disaster research has clearly shown that emergency response organizations will be both the SOURCE and
the FOCUS of authority and coordination problems. Without the proper agreements in place, supported
by fully implemented plans and procedures, the management problems between the responders can
exceed those created by the incident itself.
5. This BASIC PLAN sets forth public policy with regard to emergency response and recovery, and defines
the management strategy for the individual jurisdictions as well as the regional mutual aid effort. A
network of supplementary procedures will be developed to ensure roles are carried out cooperatively at all
levels, regardless of the nature and scope of the emergency.
6. Implementation of some portions of the plan may not require a declaration of emergency. Initial response
can be activated by the designated lead agency. However, in times of emergency with significant
community impact, a declaration of emergency is necessary in order to activate certain powers, to make
an extraordinary commitment of local resources, or as a prerequisite to seeking state and federal disaster
assistance.
[\EOC\PLAN] SECTION 1, PAGE 2 November 1, 19~6
PENINSULA REGIONAL EMERGENCY PLAN PAGE 1-3
MISSION AND PURPOSE
7. Nothing in this plan is intended to diminish the emergency preparedness responsibilities of each
participating jurisdiction. The first priority is to the needs of the citizens within its territorial limits; and
each jurisdiction understands their right to attend to their own circumstances before committing resources
to the cooperative disaster response. Participation in the mutual aid components of this plan is
entirely voluntary.
REQUIREMENT FOR REVIEW AND REVISION: A schedule has been established for the periodic review
of this plan and the conduct of appropriate tests and exercises to ensure that all components of the plan remain
current. Segments of the plan are scheduled to be reviewed on an annual basis, and updated as needed. See
Addendum.
TRAINING: Training in the elements of the plan will be conducted at all levels to ensure implementation. The
training of emergency response and recovery personnel is essential to the vitality of emergency preparedness in
the community. Without training there is no plan.
1. RESPONSIBILITY FOR TRAINING COORDINATION: The Peninsula Regional Emergency Planning
Council will be responsible for determining training needs in all categories.
2. TRAINING OBJECTIVES: A training program will be conducted to ensure emergency management
skill development and maximum awareness of roles and responsibilities for public officials, incident
management staff, department heads and other key personnel, operational personnel, business and
industry leaders, and others with emergency response and recovery roles.
PUBLIC EDUCATION: A program of public awareness is essential to the preparedness posture of the
community. Self-help, based on the information provided by a coordinated public education program, can
substantially reduce the burden on emergency response and recovery organizations in time of emergency. The
"seventy-two-hour" principle is the basic element of the public awareness effort. Members of the community
who are prepared to deal with the impacts of disaster (food, water, shelter and minor medical aid) for the first
seventy-two hours will release emergency resources to deal with the more critical needs of disaster victims.
[\EOC\PLAN] SECTION I, PAGE 3 November I, 1.996
PENINSULA REGIONAL EMERGENCY PLAN
SECTION II
ORGANIZATION AND RESPONSIBILITIES
EMERGENCY MANAGEMENT ORGANIZATION .................................................................. II-1
LOCAL GOVERNMENT
STATE GOVERNMENT
FEDERAL GOVERNMENT
PRIVATE AGENCIES
LOCAL GOVERNMENT RESPONSIBILITIES ......................................................................... II-2
BOARD OF COUNTY COMMISSIONERS/CITY COUNCIL(S)
CHIEF EXECUTIVE OFFICER
EMERGENCY SERVICES DIRECTOR
INCIDENT COMMAND AGENCIES
PARTICIPATING AGENCIES AND ORGANIZATIONS
PLANNING PHILOSOPHY ..........................................................................................................II-3
MASTER PLAN
EMERGENCY RESPONSE PROCEDURES
STANDARD OPERATING PROCEDURES
MUTUAL AID AGREEMENTS .................................................................................................. II-4
[\EOC\CHART] November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE II-I
ORGANIZATON AND RESPONSIBILITIES
SECTION II
ORGANIZATION AND RESPONSIBILITIES
[As required by WAC 118-30-060(b), this section defines the emergency responsibilities of each agency
involved in the plan, and provides an explanation of the chain of command and organizational relationships
among the agencies.]
EMERGENCY MANAGEMENT ORGANIZATION:
1. LOCAL GOVERNMENT:
a. Clallam County and the Cities of Port Angeles, Sequim and Forks have established organizations for
emergency management according to RCW 38.52.070. These organizations have the responsibility
for coordination of disaster preparedness, response and recovery efforts in their respective
jurisdictions. The designated emergency management agencies are: -
(1) CLALLAM COUNTY: Ciallam County Department of Emergency Services (Road
Deparm~ent, Emergency Services Division).
(2) CITY OF PORT ANGELES: Fire DeparUnent.
(3) CITY OF SEQUIM: Police Department.
(4) CITY OF FORKS: Police DcparUnent.
b. All of the personnel, services and facilities of local government become a part of the emergency
management organization as needed in times of community crisis. Other governmental and quasi-
governmental agencies commit their resources under the coordination of this plan by means of
cooperative agreements or as otherwise required.
c. Many private agencies and organizations have assumed emergency roles during disaster. By doing
so they have become a part of the emergency management organization according to this plan, and
have agreed to coordinate their activities in the same manner as the local government agencies.
Memorandums of understanding, or other appropriate agreements, may be used to guide how private
agencies and organizations relate to the emergency management system.
d. Each agency with an emergency assignment will designate a liaison person with the emergency
management agency so as to ensure readiness to fulfill the assigned disaster mission under the overall
coordination of the plan.
e. So as to meet the needs of an emergency that extends beyond the boundaries of any of the
participating jurisdictions, or to ensure effective mutual aid for events within any jurisdiction which
exceed their capabilities to respond without assistance, the participants to this plan have organized
the Peninsula Regional Emergency Program (PREP) as a means of coordinating multi-
jurisdictional response to disaster.
f. The division of Clallam County into four operational zones, based on centers of population (Sequim,
Port Angeles, Forks, Clallam Bay-Sekiu), is the mechanism used to maintain effective span of control
in the event of an emergency impacting the entire region. The emergency response and recovery
resources within those zones may be coordinated from zone EOCs under the overall coordination of
[~EOC\PLAN~II] SECTION I!, PAGE I November 1, 19~6
PENINSULA REGIONAL EMERGENCY PLAN PAGE 11-2
ORGANIZATON AND RESPONSIBILITIES
the Regional Emergency Operation Center (REOC) in the Clallam County Courthouse at Port
Angeles.
g. The Peninsula Regional Emergency Plan is integrated into the State Comprehensive Emergency
Management Plan and program according to the law.
h. The plans' and procedures of each participating jurisdiction are integrated into the Regional
Emergency Plan.
2. STATE GOVERNMENT:
a. The state organization for emergency management has been established within the Military
Department. This organization has the responsibility for coordination of disaster mitigation,
preparedness, response and recovery efforts of state agencies in cooperation with federal agencies,
local governments and Indian nations.
b. Member organizations of the Washington State Disaster Assistance Council may assist state and local
governments by providing assistance to disaster victims.
3. FEDERAL GOVERNMENT: The Federal Emergency Management Agency (FEMA) is responsible for
coordination of federal response and recovery for all federally declared disaster situations.
4. PRIVATE AGENCIES: The Interrelationship between the many non-governmental agencies and
organizations is formalized during a community crisis through the Peninsula Regional Emergency
Program.
LOCAL GOVERNMENT RESPONSIBILITIES: In carrying out the provisions of the emergency
management program, the executive heads of the political subdivisions of the state are responsible for utilizing
the services, equipment, supplies, and facilities of existing departments; and the personnel of such departments
are directed to cooperate with the emergency management organization upon request (reference RCW
38.52.110). Details on the emergency responsibilities of each county or city department are located in the
supporting plans of the respective jurisdictions.
1. BOARD OF COUNTY COMMISSIONERS/CITY COUNCIL(S): Responsible for:
a. EMERGENCY MANAGEMENT: Establish an organization for emergency management, and
provide overall direction in the development of emergency preparedness, response and recovery
programs.
b. DECLARATION OF EMERGENCY: Activation of the appropriate parts of this plan, and certain
emergency powers, by declaration of emergency.
c. LOCAL GOVERNMENT RESOURCES: Ensure that all available local government resources are
used to the maximum extent possible in responding to the needs of the community in a crisis.
d. EMERGENCY EXPENDITURES: Authorize expenditure of funds necessary to combat the disaster,
protect health and safety of persons and property, and provide assistance to disaster victims.
e. DECLARATION OF DISASTER: Request state or federal disaster assistance by declaration of
disaster.
[~EOC\PLAN~II] SECTION II, PAGE 2 November 1, 19~6
PENINSULA REGIONAL EMERGENCY PLAN PAGE II-3
ORGANIZATON AND RESPONSIBILITIES
f. INTER-JURISDICTION AGREEMENTS: Provide for emergency resource sharing and mutual aid
between communities where no previous agreements exist.
g. PRIORITIZING EMERGENCY RESOURCES: Policy level decisions involving the acquisition and
distribution of food and water, supplies, equipment and other material when critical shortages exist or
are anticipated.
h. IMPRESSMENT OF CITIZENS: Command the services and equipment of private citizens as
necessary in response to the disaster after proclamation by the governor.
2. CHIEF EXECUTIVE OFFICER: The chief executive officer, or official designee where appropriate,
shall act for the legislative body as the single point of contact for emergency policy decisions and as
otherwise empowered. The primary duty of the CEO is to act as the point of contact between
jurisdictions at the policy level with regard to issues of joint interest.
3. EMERGENCY SERVICES DIRECTOPc Responsible for establishing and maintaining emergency
response capabilities, including planning, staff training, development of incident facilities, dissemination
and implementation of plans and procedures..
4. INCIDENT COMMAND AGENCIES (STATUTORY RESPONSIBLE JURISDICTION): Responsible
for providing trained incident managers and staff, when required; responsible for management of the
emergency response and recovery according to the plan; responsible for establishing direction and control
facilities.
5. PARTICIPATING AGENCIES AND ORGANIZATIONS: Responsible for providing staff as
appropriate in time of emergency, participating in training and exercises, providing representatives to the
incident management as a point of contact during emergencies, and committing agency workers,
equipment and resources to the cooperative response effort.
PLANNING PHILOSOPHY:
1. MASTER PLAN: A multi-jurisdictional basic plan has been developed cooperatively by the member
jurisdictions. This plan, coordinated with the state comprehensive emergency management plan to the
extent possible, provides the foundation for the development of emergency response procedures.
Ongoing planning and review will be coordinated by the Peninsula Regional Emergency Planning
Council in order to ensure that emergency preparedness remains current with changing needs.
2. EMERGENCY RESPONSE PROCEDURES: Each member jurisdiction will develop emergency
response procedures (ERPs) for their individual community consistent to the extent possible with the
basic plan.
3. STANDARD OPERATING PROCEDURES: Emergency response and recovery agencies and
organizations will develop standard operating procedures (SOPs) that will identify how they are to
perform disaster roles which are appropriate to conditions. SOPs should include at least these elements:
a. The method of mobilizing agency resources in time of emergency. This should include identification
of a point of initial contact (providing 24-hour coverage), procedures for call-back of personnel (even
in the absence of normal communications), identification of predetermined assembly points,
alternative plans in the event of blocked transportation routes or destruction of agency facilities.
b. The means of coordinating the activities of the agency or organization with the overall emergency
management system. This should include designation of a representative as a single point of contact
[~EOCXPLAN~II] SECTION 11, PAGE 3 November 1, 19~6
PENINSULA REGIONAL EMERGENCY PLAN PAGE 11-4
ORGAN1ZATON AND RESPONSIBILI I lES
(or assignment of command level personnel to the EOC or Command Post if appropriate),
identification of communications capabilities and frequencies, and status reporting procedures.
c. Procedures for directing the activities of the organization under crisis conditions. This should include
identification of a crisis chain of command, provisions for continuity of decision-making by lower
echelons in the absence of key staff, alternative methods of communicating in the absence of normal
communications capabilities, personnel safety and accountability, records keeping, and procedures
for downsizing or demobilization.
d. Special provisions in initial response procedures to ensure that off-duty personnel report to a
predetermined marshaling point rather than directly to the scene.
MUTUAL AID AGREEMENTS: In order to obtain and deploy resources more readily during time of
emergency, written Mutual Aid plans and Interiocal Agreements will be developed to the extent possible. Such
plans and agreements will defme the parties involved and their respective responsibilities, how these
responsibilities are to be implemented, cooperative coordination of resources, details on cost recovery, and other
elements necessary to ensure full implementation of the plan.
[~EOC\PLAN~II] SECTION II, PAGE 4 November 1, 19~6
FIGURE III-1
CONCEPT OF DISASTER OPERATIONS
State MD/EM Re1~io~al Govt.:
t-- Local Government: Regional Govt. 1. Assigns Missio~ 1. ~
1. R~ds: ~ 1. R~ds: ~ ~ N~ R~ EM Fi~ E~
~ & P~ & ~ 2. ~ ~ S~ R~ ~ ~ 2. R~ S~e ~d
Disaster 2.~L~ ~ 2.~R~ ~ 3.~S~E~ ~ ~M~M~R~u~
O~U~ EOC ~ ~ EOC ~ ~an ~ F~
3. ~ R~I EOC 3. N~ S~ MD ff ~ ~s ~ P~ ~e
4. R~ M~ ~ 4.~S~& ~p~
Ne~ ~ E~. ~ ~ ~
Governor.
1. ActJvates State EOC if not done
2. ProvidesStataAssistance& oamage asseaemant [
-~Provides Assistance Immediate Threat to Li~ I~ ......... !nt [oJ_.l~Teams conduct Damage~
3. R~queat~ F~:l~m~
4. Proclaims Emergency if ner:easa~/
Federal Agencies Under their PL93-288, Robert T. Staffoed Disaster Relief
Aulhodties for Repair and Recoveo/ and Assiatanoe as Amended in 1988
FEMA. Region X Adds Recommendations to
Govem¢x's Request & Sends to FEMA Nat.
Federal Agencies Respond under
[The,r Own Authorities ~1~
FEMA Nat. DisoJsses Requeat with
President
+
Own Authorities. if Not Done so AlreaO Limited Federal Assistance
and State Continues to Work with Provided Under PL93-288. as Extensive Fede~ll and State Assistal~
Affected Jurisdictions to Facilitate Provided & a Disaster Field Office i~
[Repa r and Recover/ amended. Opened /
Private [ Public ~ Mitigation
Mitigation Team/Repofl Done.
Disaster Application Centers er~ Public Assistance Bdefthgs er~ Stale Mitigation Document
I Open & Private (Individual~ Conducted & Public Assistanc~ Reviewed/Updated.
Mitigation C-.-.-.-.-.-.-.-.~ants Made
Monies are Available
lAssistance Monias are Available. ~
[Avai able
I
[EOC/CHART] November 1, 1996
FIGURE III-2
INCREMENTAL ACTIVATION
ONGOING PLANNING
AND PREPAREDNESS
INCIDENT OCCURS
INITIAL ACTION BY
"ROUTINE" EMERGENCY
RESPONSE AGENCIES
NO RESOLVED?
ACTIVATE ZONE EOC,
ORDER NEEDED YES
RESOURCES
DOCUMENT
EVALUATE
RESOLVED? YES REVlEVV PLAN
RE-TRAIN
RECOVERY
ACTIVATE REGIONAL
EOC, EXECUTE MUTUAL
AID, ORDER ADDITIONAL
SUPPORT
RESOLVED? [ YES
1°
LEVEL $: I
PROCLAIM EMERGENCY,
ENACT REGIONAL PLAN,
REQUEST OUTSIDE AID-
STATE, FEDERAL, OTHER
PENINSULA REGIONAL EMERGENCY PLAN
SECTION HI
CONCEPT OF OPERATION
OVERALL CONCEPT OF DISASTER OPERATIONS .............................................................. III-1
PHASES OF DISASTER OPERATIONS .................................................................................... III-2
MITIGATION AND PREPAREDNESS
EMERGENCY/RESPONSE
RECOVERY
TYPICAL RESPONSE FOR LEVELS OF INCIDENT SEVERITY ........................................... III-2
LEVEL 0 ROUTINE
LEVEL I SINGLE-JURISDICTION
LEVEL 2 MUTUAL AID REQUIRED
LEVEL 3 EMERGENCY DECLARATION
OPERATIONAL ZONES ............................................................................................................. III-3
ZONE I SEQUIM AREA, EAST CLALLAM COUNTY
ZONE 2 PORT ANGELES AREA, CENTRAL CLALLAM COUNTY
ZONE 3 FORKS AREA, SOUTHWEST CLALLAM COUNTY
ZONE 4 CLALLAM BAY/SEKIU AREA, NORTHWEST CLALLAM COUNTY
EMERGENCY OPERATION CENTERS/INCIDENT FACILITIES .......................................... III-3
INCIDENT COMMAND SYSTEM ............................................................................................. III-3
INCIDENT COMMAND AGENCY ............................................................................................ III-4
STAFFING RESPONSIBILITY ................................................................................................... III-4
IMPLEMENTATION OF THE PLAN ......................................................................................... III-4
[\EOC\CHART] November !, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE llI-I
CONCEPI' OF OPERA i iON
SECTION IH
CONCEPT OF OPERATION
[As required by WAC 118-30-060(c) this section provides a general overview of how this plan is implemented
and how the general functions are to be performed.]
OVERALL CONCEPT OF DISASTER OPERATIONS: When a disaster is imminent or has occurred, local
jurisdictions operate under these basic guidelines:
1. Determine the scope of the situation; mobilize'and commit initial emergency response resources as
required by the nature of the emergency.
2. Establish incident command and assume coordination of local resources; assist with coordination of
resources if required. Take action to protect lives and property.
3. Activate the appropriate segments of the emergency management organization.
4. Activate and staff Emergency Operations Center or command post if appropriate.
5. Establish liaison with adjacent jurisdictions.
6. Call for mutual aid resources, if needed; if a regional emergency, coordinate request for outside resources
through the Regional Emergency Operation Center (REOC).
7. Declare an emergency, if necessary, to activate certain emergency powers. Suspend normal non-essential
activities, and divert local resources to augment disaster response and recovery.
8. If disaster conditions appear likely to exceed the combined capabilities of the local and regional mutual
aid resources, cities or counties may request support from the state through the Military Department, State
Emergency Management. A local proclamation of emergency will be necessary, and requests for aid are
coordinated through the REOC.
9. The state EM will evaluate local resource commitment, and state resources may be authorized if available.
10. In the event that the capabilities of State government are exceeded, federal disaster assistance may be
requested by thc Governor. A disaster declaration by thc President will be necessary in order to release
certain federal aid.
11. Establish local policies and control mechanisms to restore equilibrium, minimize economic dislocation,
stabilize prices, preserve existing institutions and organizations, and re-establish community services.
12. Mobilize available local, state and federal resources to restore the community to its pre-disaster State.
[\EOC~PLAN~III] SECTION 1ii. PAGE 1 November !, 19~6
PENINSULA REGIONAL EMERGENCY PLAN PAGE 11I-2
CONCEPT OF OPERA 1 iON
PHASES OF DISASTER OPERATIONS: The participating jurisdictions are responsible for carrying out
various elements of the plan based on the time phase:
1. MITIGATION AND PREPAREDNESS: Ensure a state of readiness by preparation of supporting plans
and procedures carrying out appropriate training at all levels, and conducting a program of public
education.
2. EMERGENCY/RESPONSE: Issue warnings and emergency public information; activate the appropriate
sections of the plan; activate the Emergency Operations Center or Command Post as appropriate; assUme
direction and control of resources; and cooperate with the regional coordination of resources, if
appropriate.
3. RECOVERY: When threat to life and property has passed, coordinate cleanup, repair and restoration;
participate in cost recovery programs where appropriate. These activities include long-term
reconstruction of public facilities, detailed damage assessment (joint local/state/federal inspection teams),
debris clearance, establishment of disaster assistance centers, and community restoration projects.
TYPICAL RESPONSE FOR LEVELS OF INCIDENT SEVERITY: Planning and response actions will be
based on the severity of the incident. Identification of"plan conditions" will provide for some activation to take
place automatically, while retaining the necessary control over major commitment of resources at the executive
level. Response Levels may be terminated or reduced at any time by the same authority.
LEVEL 0: ROUTINE: Daily, routine emergency response. Disaster readiness is achieved by the
maintenance of twenty-four hour coverage by local emergency services agencies operating on internal
procedures.
LEVEL 1: SINGLE-JURISDICTION: Unusual occurrences which can be dealt with using existing
local resources without outside help (or minimal mutual aid assistance), and which are short term in
nature and limited in scope. Single jurisdiction/single agency events which seldom require execution of
procedures beyond Plan Level 1. Incident command is routinely established in the event that the situation
expands unexpectedly. A command post will be established or the EOC can be activated at Level I as a
resource coordination center.
LEVEL 2: MUTUAL AID REQUIRED: Situations which are larger in scope and require the use of
mutual aid resources, or special procedures for dealing with the emergency. Single jurisdiction/multi-
agency events where broader application of ICS protocols is required to ensure coordination. A
command post will be established if site-specific, and the EOC will be activated as appropriate.
LEVEL 3: EMERGENCY DECLARATION: Broad scope community emergencies with long-term
impact; representing a significant threat to life and property; requiring a substantial commitment of
personnel, equipment and facilities; and requiring considerable outside help. Multi-jurisdiction/multi-
agency events which require unified command in order to ensure effective coordination. The
REOC will be the central direction and control point for emergency response and recovery. Zone EOCs
may be activated for local deployment of resources and to meet the needs of the individual jurisdictions.
[\EOC~PLAN~III] SECTION III, PAGE 2 November 1, 19~6'
PENINSULA REGIONAL EMERGENCY PLAN PAGE III-3
CONCEPT OF OPERATION
OPERATIONAL ZONES: Jurisdictional responsibilities remain intact during all phases of a disaster, and each
emergency management agency will be responsible for carrying out the provisions of this plan within their
respective jurisdictions. However, some disaster scenarios may not respect boundary lines, and resources which
are common to both city and the surrounding county, as well as constituent tribal communities, may be relied
upon simultaneously.
For this purpose Clallam County has been divided into four operational zones. These zones are based on
population centers, regional/geographic commonalties, existing jurisdictional boundaries, and shared resources.
These operational zones accommodate the problems created by regional separation and community differences,
and are adaptable to tactical operations in the event of a wide-spread disaster.
The City Emergency Management Directors are not responsible for emergency response coordination in their
zones beyond their city limits. However, the County Emergency Management Director may opt to direct
emergency response to an incident involving the county only, from the Zone EOC rather than the Regional
EOC. When an incident involves both the County and the City within a zone, the coordination of emergency
response and resources will be carried out by a Unified Command of County and City representatives.
Operational zones are identified as follows:.
ZONE 1: SEQUIM AREA, EAST CLALLAM COUNTY: Approximate boundaries East county line to
Bagley Creek. Includes the City of Sequim, East Clallam County, and the Jamestown Reservation. EOC
located at Fire District 3 Headquarters.
ZONE 2: PORT ANGELES AREA, CENTRAL CLALLAM COUNTY: Approximate boundaries
Bagley Creek to Lake Crescent/West Twin River. Includes the City of Port Angeles, central Clallam
County, and the l_~wer Elwha Reservation. EOC located at Clallam County Courthouse (Command)
and Port Angeles Fire Department (Operations).
ZONE 3: FORKS AREA, SOUTHWEST CLALLAM COUNTY: Approximate boundaries Lake
Crescent and Burnt Mountain summit to southwest county line. Includes the City of Forks, southwestern.
Clallam County, and the Quileute Reservation. EOC located at Forks City Hall
Police Deparm~ent.
ZONE 4: CLALLAM BAY/SEKIU AREA, NORTHWEST CLALLAM COUNTY: Approximate
boundaries West Twin River/Burnt Mountain summit to Neah Bay. Includes northwest Clallam County
(Clallam Bay-Sekiu) and the Makah Reservation. EOC located at Clallam Bay Corrections Center.
EMERGENCY OPERATION CENTERS/INCIDENT FACILITIES: Each zone will identify an Emergency
Operations Center, and the means by which such facility will be staffed and equipped. In addition, each
jurisdiction will be responsible for providing a field command post for direction and control of site-specitqc
incidents. When the disaster impacts more than one jurisdiction, central coordination will be carried out at the
Regional Emergency Operation Center (REOC).
INCIDENT COMMAND SYSTEM: The Incident Command System (ICS) is the basis for all direction,
control and coordination of emergency response and recovery efforts conducted under this plan. The authority
of the incident commander is limited to those powers specifically granted by statute or derived from the plan.
Emergency response and supporting agencies and organizations agree to carry out their objectives in support of
the incident command structure to the fullest extent possible.
[\EOC-~PLAN~III] SECTION I11, PAGE 3 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 11I-4
CONCEPT OF OPERA I ~ON
INCIDENT COMMAND AGENCY: Designation of the incident command agency, and assumption of
incident coordination, will follow statutory responsibilities when applicable. Designation of the incident
commander is based on the following criteria:
1. Specific or implied authority or responsibility within the applicable jurisdiction, or as otherwise identified
in this plan.
2. Recognized expertise of official or agency personnel.
3. Largest commitment of resources (equipment, facilities, personnel).
4. Assumption of responsibility by the official or agency.
STAFFING RESPONSIBILITY: Each juri~iction will identify and Wain personnel to staff incident command
positions as identified in the plan.
IMPLEMENTATION OF THE PLAN:
1. LEVEL 1: The appropriate incident command agency, or the first incident command agency
representative on scene, may activate Plan Level 1 protocols under the following guidelines:
a. The incident falls within a specific category for activation of unusual occurrence protocols at Plan
Level I in accordance with this plan.
b. The incident is of such nature and scope as to appear to require unique direction and con~xol '
protocols in order to ensure effective multi-agency coordination.
2. LEVEL 2: The Emergency Services Director or chief executive of the impacted jurisdiction may order
activation of Plan Level 2 protocols under the following guidelines:
a. The incident falls within a specific category for activation of the provisions of this plan at Plan Level
2.
b. Thc incident has occurred, or appears to be imminent based on the best information available, which
is of such nature and scope as to require an extraordinary commitment of local emergency response
and recovery resources in order to meet actual or potential community needs.
c. Thc resources activated at Plan Level I appear to bc inadequate and acceleration of rcsponsc is
necessary in order to meet emergency needs.
3. LEVEL 3: The legislative body of each jurisdiction impacted by the disaster (City Councils or Board of
County Commissioners) may activate this plan by Declaration of Emergency under the following
guidelines:
a. An incident has occurred, or is clearly imminent based on the best information available, which is a
significant threat to life and property, and when such event is of such nature and scope as to exceed
thc ability of local government to respond effectively to the needs of the community without the
imposition of emergency powers.
[kEOC\PLAN~III] SECTION Iii, PAGE 4 November I, 1946'
PENINSULA REGIONAL EMERGENCY PLAN PAGE I11-5
CONCEPT OF OPERATION
b. The emergency response and recovery resources activated at Plan Level 2 appear to be inadequate,
and acceleration of'response is necessary in order to meet emergency needs.
NOTE: The legislative body may terminate the response phase (Level 1, Level 2, or Level 3) and move
into a disaster recovery mode when appropriate.
[\EOC\PLAN~III] SECTION !II, PAGE 5 November 1, 1.996
PENINSULA REGIONAL EMERGENCY' PLAN
oPERATIONAL ZONE'1
EOC - SEQUIM FIRE DEPARTMENT
Carlsborg
Olympic National
Forest
\EOC~CHART]
PENINSULA REGIONAL EMERGENCY PL, XN
OPERATIONAI,'ZONE 2
EOC - PORT ANGELES FIRE DEPARTMENT
I~EOC~CHART} . .
I'I~NINSUI. A REGIONAL L:MERGENCY
OPERATIONAl, ZONE 3
EOC - FORKS poLIcE DEPARTMENT
'~EO("CI t A R.1 j
PENINSULA REGIONAL -EMERGENCY PLAN
OPERATIONAL ZONE 4
EOC - CLALLAM BAY CORRECTIONS CENTER
~EOC\CHART]
PENINSULA REGIONAL EMERGENCY PLAN
SECTION IV
ADMINISTRATION AND LOGISTICS
EMERGENCY EXPENDITURES .................................................................................................. IV-1
COUNTY
CITIES
DISASTER COST RECOVERY PROCEDURES .......................................................................... IV- 1
FINANCIAL RECORDS ................................................................................................................ IV-1
FORCE ACCOUNT
CONTRACT
PROTECTION OF ESSENTIAL RECORDS ................................................................................. IV-I
CLALLAM COUNTY
CITY OF PORT ANOELES
CITY OF SEQUIM
CITY OF FORKS
LIABILITY COVERAGE FOR EMERGENCY WORKERS ........................................................ IV-2
PROCLAMATION OF EMERGENCY ......................................................................................... 1V-2
[\EOC\CHART] November 1,199~
PENINSULA REGIONAL EMERGENCY PLAN PAGE IV-I
ADMINISTRATION AND LOGISTICS
SECTION IV
ADMINISTRATION AND LOGISTICS
[As required by WAC 118-30-060(d), this section outlines administrative measures and the utilization of
resources in response and recovery actions, and defines how such actions will be financed.]
EMERGENCY ExPENDITURES: Provisions for emergency/disaster expenditures arc not normally included
in the budgeting process of the member jurisdictions. Disasters may occur requiring substantial and necessary
unanticipated expenditures. Such obligations and expenditures will be made under the provisions of the
appropriate state statutes:
1. COUNTY: RCW 38.52.070(2); RCW 36.40.180; and RCW 36.40.190.
2. CITIES: RCW 38.S2.070(2); RCW 35.33.081; and RCW 3S.33.101.
DISASTER COST RECOVERY PROCEDURES: Some disaster-related expenditures and obligations may
be reimbursed (in whole or in part) under a number of state and/or federal programs. Reimbursement of
approved costs for work performed in restoration of certain public facilities may be authorized by the federal
government after a disaster declaration by the President or under the statutory authority of certain federal
agencies. In addition, it is appropriate for the county and/or cities to seek recovery from the responsible parties
for extraordinary expenses incurred in response to some types of emergencies.
FINANCIAL RECORDS: Each member jurisdiction is responsible for keeping the records necessary to
SEPARATELY IDENTIFY INCIDENT-RELATED EXPENDITURES AND OBLIGATIONS. Such
records are necessary in order to substantiate the extent of commitment of local government resources, to
document requests for outside assistance, and for possible reimbursement or other financial assistance under a
declaration of disaster. Detailed records will be kept from the onset of the emergency which include:
I. Work performed by force account: Include appropriate extracts from payrolls; schedule of equipment
used on the job and associated costs; invoices, warrants and checks issued and paid for materials and
supplies used on the job.
2. Work performed by contract: Include copies of requests for bids, if any; the contract which is let;
invoices submitted by the contractor; warrants authorizing check issuance; and checks issued in payment.
PROTECTION OF ESSENTIAL RECORDS: Each jurisdiction will establish procedures under the guidance
of state law for the preservation of essential records (reference RCW 40.10). The following individuals will be
responsible for coordination of records identification and protection in their respective jurisdictions: '
1. CLALLAM COUNTY: County Auditor.
2. CITY OF PORT ANGELES: City Clerk.
3. CITY OF SEQUIM: City Clerk.
4. CITY OF FORKS: City Clerk/Treasurer.
~EOC\PLAN~IV] SECTION IV, PAGE 1 November 1, 19~6
PENINSULA REGIONAL EMERGENCY PLAN PAGE IV-2
ADMINISTRATION AND LOGIS 11CS
LIABILITY COVERAGE FOR EMERGENCY WORKERS: A certain amount of liability coverage is
available under RCW 38.52 for emergency workers involved in the protection of life and property during an
emergency under the conditions of this plan. Coverage will be activated by the assignment of a Mission Number
by the state Emergency Management. Emergency workers will be utilized only as specified by state law.
Workers will be registered as required, to include: name, date of birth, address, the purpose for which they were
utilized, and the appropriate dates and times.
PROCLAMATION OF EMERGENCY: A Proclamation of Emergency, made by the appropriate local
government legislative bodies, is an indication that extreme measures may be necessary to preserve life and
property and to protect the public peace. The following guidelines will be used for declaring an emergency:
1. The proclamation of emergency will be in effect for only that area which is specified. The emergency
powers .pursuant to that proclamation will only be applicable to the impacted area.
2. The proclamation of emergency must include the following:
a. A description of the nature of the emergency.
b. A definition of the effected area(s).
c. A statement that an emergency exists and that unusual measures will be necessary in order to
safeguard life and property.
d. A statement that special procedures for emergency response and recovery are being or have been
activated.
e. Notification that release ofspecifled city/county resources is authorized in responding to the
emergency.
f. State/federal assistance may be requested if local and/or regional resources may become exhausted in
meeting the needs of the emergency.
g. A time limitation to the emergency declaration.
[~EOCWLANXlV] SECTION IV, PAGE 2 November I, 19~
PENINSULA REGIONAL EMERGENCY PLAN
SECTION V
DIRECTION AND CONTROL
EMERGENCY OPERATIONS CENTERS (EOCs) ...................................................................... V-1
CITY OF SEQUIM
CITY OF PORT ANGELES
CITY OF FORKS
COMMUNITY OF CLALLAM BAY/SEKIU
CLALLAM COUNTY
RESPONSIBILITY FOR EMERGENCY OPERATIONS CEN'I~RS .......................................... V-I . _
CONTINUITY OF GOVERNMENT ............................................................................................ V-1
BOARD OF COUNTY COMMISSIONER/CITY COUNCIL(S)
CHIEF EXECUTIVE OFFICER
CITY AND COUNTY DEPARTMENT HEADS
SINGLE-JURISDICTIONAL EVENTS ........................................................................................ V-2
MULTI-JURISDICTIONAL EVENTS ......................................................................................... V-2
REGION-WIDE COORDINATION .............................................................................................. V-2
CRISIS COMMUNICATION BY POSITION .............................................................................. V-2
[~EOC\CHART] November 1, 19~6
PENINSULA REGIONAL EMERGENCY PLAN PAGE V-1
DIRECTION AND CON 1 KOL
SECTION V
DIRECTION AND CONTROL
[As required by WAC 118.30.060(e) this section describes the location and function of the emergency operating
centers, the mechanism for maintaining continuity of government, the application of the incident command
system as a method of direction and control of emergency response and recovery.]
EMERGENCY OPERATIONS CENTERS (EOCs): Each participating jurisdiction will establish an
Emergency Operations Center for the direction and control of response and recovery efforts within their
respective areas of responsibility. Alternate EOCs will be identified where possible to provide for redundancy
should the primary location become unusable.
1. CITY OF SEQUIIVl/ZONE 1: Headquarters Station, Fire District No. 3.
2. CITY OF PORT ANGELES/ZONE 2': Port Angeles Fire Station.
3. CITY OF FORKS/ZONE 3: Forks City Hall.
4. COMMUNITY OF CLALLAM BAY-SEKIU/ZONE 4: Clallam Bay Correction Center.
5. CLALLAM COUNTY/PENINSULA REGION: Clallam County Courthouse.
RESPONSIBILITY FOR EMERGENCY OPERATIONS CENTERS: The designated emergency
management official for each jurisdiction will be respons~le to ensure that EOCs are properly equipped,
supplied and managed according to the plan.
CONTINUITY OF GOVERNMENT:
1. BOARD OF COMMISSIONERS/CITY COUNCILS: The legislative body of each jurisdiction will
formalize procedures for the preservation of the continuity of government by providing for emergency
action where all the members are not available. Those procedures will identify how the council/board
will function in the absence of a quorum, and the crisis circumstances under which such authority would
become effective. The designation of legal successors to the elected heads of government, and the means
by which the official business of the jurisdiction will be carried out, will be established by resolution.
2. CHIEF EXECUTIVE OFFICER: Procedures will be established for the designation of an alternate to the
Chief Executive Officer of each member jurisdiction in the absence of the CEO in time of emergency.
3. C1TY AND COUNTY DEPARTMENT HEADS: Procedures will also be established within each city
and county department to ensure full activation of the resources of the department in the absence of the
department head or other key officials.
[~EOC~CHART] SECTION V, PAGE I November I, 19~6
PENINSULA REGIONAL EMERGENCY PLAN PAGE V-2
DIRECTION AND CONTROL
SINGLE-JURISDICTIONAL EVENTS: Direction and control of an event which is confined entirely within
jurisdictional boundaries will be accomplished through the establishment of an incident command post or the
activation of the jurisdiction Emergency Operations Center as appropriate. The Emergency Response
Procedures for the impacted community will identify the roles of the responding agencies and organizations.
MULTI-JURISDICTIONAL EVENTS: Where two or more jurisdictions within an Operational Zone are
impacted by the same event, incident facilities (command post or Emergency Operations Center) will be
activated as appropriate. Direction and conlrol of resources will remain the responsibility of the jurisdiction;
sharing of resources.will be coordinated through the unified comraand concept. Mutual Aid Agreements, and
Memorandums of Understanding will be executed for this purpose whenever possible.
REGION-WIDE COORDINATION: In the event that an emergency situation which hnpacm two or more
Operational Zones, the Regional Emergency Operation Center (REOC) will be activated in order to coordinate
emergency response and recovery resources on a regional scale.
CRISIS COMMUNICATION BY POSITION: When an emergency occurs, changes in organizational
relationships are necessary which call for new inter-agency communications methods. Personnel may be filling
jobs dissimilar to their normal precrisis duties. The needs of coordinated disaster response do not support
informal precrisis linkages. When the emergency management system is activated, communications from and to
incident command personnel will be by ICS position (i.e., Operations, Logistics, etc.).
Staffed ICS positions in the Emergency Operations Center or Command Post (regardless of
jurisdictional affiliation, rank or precrisis duties) are empowered to speak for the Incident
Commander (or unified command) regarding issues that are within their specific area of
responsibility.
[~EOC\CHART] SECTION V, PAGE 2 November I, 19~
VOLUME TWO
PART 1: EMERGENCY MANAGEMENT
PART 2: OPERATIONS
PART 3: PLANNING & INCIDENT INTELLIGENCE
PART 4: LOGISTICS
PART 5: FINANCE & ADMINISTRATION
RE-P
VOLUM TWO
OPERATIONAL
ELEMENTS
PART 1: EMERGENCY MANAGEMENT
PART 2: OPERATIONS
PART 3: PLANNING
PART 4: LOGISTICS
PART 5: FINANCE AND ADMINISTRATION
PENINSULA REGIONAL EMERGENCY PLAN
PART 1
EMERGENCY MANAGEMENT
MISSION STATEMENT OF THE EMERGENCY MANAGEMENT DIVISION ....................... 1-1
INCIDENT COMMAND SYSTEM ............................................................................................... 1-1
DESIGNATION OF THE INCIDENT COMMANDER ................................................................ 1-1
RESPONSIBILITIES OF THE INCIDENT COMMANDER ........................................................ 1-1
COMM~ND STAFF ..................................................... : ................................................................ 1-1
DEPUTY INCIDENT COMMANDER(S)
LIAISON OFFICER
PUBLIC INFORMATION OFFICER
SAFETY OFFICER
REOC CHIEF OF STAFF
GENERAL STAFF ......................................................................................................................... I-2
OPERATIONS CHIEF
PLANNING CHIEF
LOGISTICS CHIEF
FINANCE AND ADMINISTRATION CHIEF
UNIFIED COMMAND .................................................................................................................. 1-2
CONSOLIDATED INCIDENT ACTION PLAN ........................................................................... 1-2
PART IA: INTER-AGENCY LIAISON ....................................................................................... !-3
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
AGENCY REPRESENTATIVE
PART 1 B: WARNING and EMERGENCY PUBLIC INFORMATION ..................................... 1-4
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
JOINT INFORMATION CENTER
COOPERATION WITH THE JIC
COORDINATION BETWEEN OPERATIONAL ZONES
DISSEMINATION OF WARNINGS AND INFORMATION TO SPECIAL POPULATIONS
DISASTER VICTIM INFORMATION SYSTEM
EMERGENCY PUBLIC INFORMATION MATERIALS
RUMOR CONTROL
~EOC\CHART] November 1, 1996
PENINSUI.~ REGIONAL EMERGENCY PLAN
PART lC: SAFETY ........................................................................................................................ 1-6
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
PART ID: REOC CHIEF OF STAFF .............. : .............................................................................. 1-7
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
~EOC\CHART] November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 1-1
EMERGENCY MANAGEMEN I
PART 1
EMERGENCY MANAGEMENT
MISSION STATEMENT OF THE EMERGENCY MANAGEMENT DIVISION: Emergency management is
the process by which the facilities, services arid personnel of local, state and federal governments, quasi-
governmental agencies, private agencies and organizations and the business sector are coordinated in times of crisis
to reduce human suffering, property loss, and to restore order.
INCIDENT COMMAND SYSTEM: The standardized Incident Command System is the mechanism used to
accomplish this mission.
DESIGNATION OF THE INCIDENT COMMANDER: Emergency Response Procedures for each jurisdiction
will define how an Incident Commander will be designated, and will defme the procedures for changing Incident
Commanders as requirements change over the course of the event.
RESPONSIBILITIES OF THE INCIDENT COMMANDER:
1. Coordination of emergency response and recovery according to this plan
2. Act jointly with adjacent communities in the event of a multi-jurisdictional impact.
3. Overall management and coordination of response and recovery within the jurisdiction;
4. Determining incident objectives, strategies, and priorities;
5. Activation of those portions of the plan appropriate to the nature and scope of the emergency;
6. Assignment of incident management personnel as needed;
7. Activation of incident facilities; and
8. Oversight of the development of an incident Action Plan.
COMMAND STAFF: Command staff positions will be .activated by the Incident Commander as required in order
to carry out emergency management consistent with the nature and scope of the event:
1. DEPUTY INCIDENT COMMANDER(S): Assists the Incident Commander in the performance of his duties,
or to provide for shift coverage, etc. A Deputy Incident Commander for Recovery may be designated to
prepare for transition from the emergency phase to the recovery phase.
2. LIAISON OFFICER: Functions as the point of contact for representatives of other agencies responding to
the emergency.
3. PUBLIC INFORMATION OFFICER: Formulates and releases information about the incident to the news
media and the public.
[~EOC\PLAN~I] PART I, PAGE I November I, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 1-2
EMERGENCY MANAGEMENT
4. SAFETY OFFICER: Responsible for monitoring and assisting during hazardous and unsafe situations, and
for developing measures for assuring emergency response and recovery personnel safety.
5. REOC CHIEF OF STAFF: Responsible for staffing and coordination of REOC activities in support of
incident personnel.
GENERAL STAFF: The Incident Commander will direct the activation of those general staff positions required:
OPERATIONS CHIEF: Management of operations directly applicable to the primary mission.
PLANNING CHIEF: Collection, evaluation, dissemination and display of information about the incident
needed to understand the current situation, predict probable course of events, and prepare alternative
strategies.
LOGISTICS CHIEF: Provides facilities, services, and material support of the incident.
FINANCE AND ADMINISTRATION CHIEF: Provides coordination of all financial and cost analysis
aspects of the incident; coordinates after-action disaster recovery programs, cost recovery, etc.; coordinates
procurement and support functions of the Emergency Operation Center.
UNIFIED COMMAND: When the incident impacts more than one jurisdiction, the designated Incident
Commander will represent the jurisdiction under unified command. Under the unified command concept, the
individuals designated by their jurisdictions jointly determine objectives, strategy, and priorities. Unified command
means that all agencies who have jurisdictional responsibility at a multi-jurisdictional incident contribute equally to
the process of:
1. Appointing one operation chief;
2. Determining overall incident objectives;
3. Selecting strategies;
4. Ensuring that joint planning for tactical activates will be accomplished;
5. Ensuring that integrated tactical operations are conducted; and
6. Making maximum use of all assigned resources.
CONSOLIDATED INCIDENT ACTION PLAN: The Incident Action Plan establishes objectives and defines
strategy for 8-hour increments based on the needs of the jurisdiction. In smaller events of short duration, the IAP
need not be written. In the case of unified command (more than one jurisdiction is involved), the incident
objectives must adequately reflect the policy and needs of all the jurisdictional agencies.
[~EOC\PLAN\I] PART I, PAGE 2 November I, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 1-3
EMERGENCY MANAGEMENT
PART lA
INTER-AGENCY LIAISON
PURPOSE: Inter-agency liaison will be established by identifying a point of contact for the assisting and
cooperating agency representatives.
ORGANIZATION: A Liaison Officer will be appointed by the Incident Commander as needed to ensure inter-
agency linkages. Where possible, the Liaison Officer will be a member of the agency with jurisdiction. Where
more than one jurisdiction is involved, a single Liaison Officer will be designated by the joint command.
RESPONSIBILITIES:
!. Ensure each agency is fully integrated into the incident command system.
2. Identify representatives from each agency and their location, and identify the appropriate communication link
with that agency.
3. Respond to requests from incident personnel for inter-organizational contacts.
4. Act as "trouble-shooter" for the purpose of maintaining effective, appropriate inter-organizational
cooperation.
5. Monitor spontaneous response of non-local resources or other resources not requested, and integrate those
responders into the emergency'management system as appropriate, divert them as necessary, or otherwise as
required.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
AGENCY REPRESENTATIVE: Each assisting or cooperating agency will designate a representative who has
been delegated full authority to make decisions on all matters affecting that agency's participation in the incident.
The agency representative will report to the Liaison Officer if that position is filled. If there is no Liaison Officer,
the agency representative will report to the Incident Commander. THERE WILL BE ONLY ONE (1) AGENCY
REPRESENTATIVE FROM EACH AGENCY ASSIGNED TO THE INCIDENT. The duties of the Agency
Representative include:
1. Ensuring that all agency resources have completed the check-in procedure; establish and maintain personnel
accountability;
2. Providing input on the use of agency resources;
3. Overseeing the well-being and safety of agency personnel assigned to the incident;
4. Advising the Liaison Officer of any special agency needs or requirements; and
5. Providing periodic repons on agency activities on a prearranged schedule.
I~EOC\PLAN~i] PART 1, PAGE 3 November I, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE !-4
EMERGENCY MANAGEMENT
PART lB
' WARNING AND EMERGENCY PUBLIC INFORMATION
PURPOSE: The warning provides for immediate dissemination of warnings and alerts to key officials and the
general public. The public information system is to provide for coordination of information released to the news
media and the general public in time of crisis in addition to warnings. These systems are a multi-jurisdictional,
multi-agency process.
ORGANIZATION:
1. WARNING OFFICER: The emergency management official (or designee) of each jurisdiction will act as
Warning Officer. PENCOM is designated as the primary warning point for jurisdictions in the Peninsula
Regional Emergency Program. The Public Information Officer (for subsequent warning activities) may be
designated as an Alternate Warning Officer when the EOC is activated.
2. PUBLIC INFORMATION OFFICER: Emergency Response Procedures for each jurisdiction will define
how the Public Information Officer is appointed and the scope of duties. The Joint Information Center
concept will be recognized in the event ora multi-jurisdictional event.
RESPONSIBILITIES:
WARNING OFFICER:
Rapid dissemination of warnings to key officials and to the general public. Twenty-four hour capabilities
may be accomplished by the designation of Alternate Warning Officers (i.e., PENCOM supervisor). The
warning officer will use the following facilities:
a. NAWAS (National Warning System): The facilities of the National Warning System (NAWAS)
terminate at PENCOM and the Regional Coordination Center.
b. EMERGENCY BROADCAST SYSTEM/EMERGENCY ALERT SYSTEM: The Emergency Broadcast
System/Emergency Alert System (EBS/EAS) can be activated by designated local officials to broadcast
official information to the public via local broadcast outlets. Each jurisdiction will designate those
officials who are authorized to activate the EBS/EAS. When EBS (through normal migration) becomes
EAS, referrals will be made to EAS.
c. PREP-NET: PREP-NET (station-to-station warning system) can be activated by PENCOM as authorized
by the Warning Officer.
d. PORT ANGELES COMMUNITY EMERGENCY RADIO ("1610"): The Port Angeles community
emergency radio system, broadcast within the City of Port Angeles on 1610 Khz, is activated by
PENCOM as authorized by the Warning Officer.
e. DAM FAILURE WARNING SYSTEM (GLINES CANYON AND ELWHA DAMS): The dam failure
warning system consists of a hot-line telephone and tone-activated radio system terminating at
PENCOM. PENCOM is authorized by the Warning Officer to further disseminate dam failure warnings
using the appropriate warning systems.
I~EOC\PLAN~I ] PART !, PAGE 4 November I, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE I-5
EMERGENCY MANAGEMENT
PUBLIC INFORMATION OFFICER:
1. Point of contact for the news media.
2. Establish a Joint Information Center (JIC) when possible.
3. Prepare information for release to the media and the public.
4. Obtain approval for all releases from the Incident Commander.
5. Coordinate all news media activities associated with the incident.
6. Coordinate the public information hotline and the rumor control process.
7. Monitor news media coverage of the incident.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify - -
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
JOINT INFORMATION CENTER: In large events, or when more than one jurisdiction is impacted by the
emergency, a Joint Information Center (JIC) may be established to coordinate the release of information. The
designated information officers will equally and cooperatively staffand operate the JIC.
COOPERATION WITH THE JIC: All agencies and organizations involved in emergency response and recovery
will contribute their designated Public Information Officer to thc JIC in order to ensure accurate information
regarding their individual operation is released to the media. All response and recovery agencies are required to
cooperate with the JIC to the fUllest extent possible regarding thc release of any information involving the incident.
Each participation agency will assist in providing current information to the JIC.
COORDINATION BETWEEN OPERATIONAL ZONES: When more than one EOC is activated, a PlO for
each zone may be established at or near each OZ/EOC. Zone PIOs will coordinate the release of information with
the Joint Information Center at the REOC.
DISSEMINATION OF WARNINGS AND INFORMATION TO SPECIAL POPULATIONS: There are no
provisions for special dissemination of warnings and information to persons Who arc hearing or visual impaired.
The PREP-NET will provide for timely dissemination 0fwarnings to schools, nursing homes, major industries, or
places of public assembly.
DISASTER VICTIM INFORMATION SYSTEM: The Disaster Victim Information (DVI) system provides for
central coordination of casualty lists and other victim intbnnation. The DVI system is coordinated with the
American Red Cross.
EMERGENCY PUBLIC INFORMATION MATERIALS: Public information materials (including possible
radio scripts to be used as background information during emergencies) will be prepared on each potential hazard in
the community. (Published separately)
[~EOC\PLAN~I] PART 1. PAGE 5 November 1, 1996
PENINSULar REGIONAL EMERGENCY PLAN PAGE 1 ~
EMERGENCY MANAGEMENT
RUMOR CONTROL: The Public Information Officer will activate, staff, and supervise the Rumor Conn'ol system
if necessary. The Rumor Control system consists of staff persons monitoring calls from the public, the news media
and other sources which might indicate misinformation, and working with the Joint Information Center, hot-line
operators and others to counter the incorrect information.
PART lC
SAFETY
PURPOSE: To assess ha:,ardous and unsafe situations and develop measures for assuring personnel safety.
ORGANIZATION:
1. A Safety Officer will be appointed by the Incident Commander to assure personnel safety.
2. In a unified command structure, a single Safety Officer would be designated. Assistants may be required
and may be assigned from other agencies or departments making up the unified command.
RESPONSIBILITIES:
1. Monitoring and assessing bs?ards or unsafe situations and developing measures for assuring personnel
safety.
2. The Safety Officer keeps the IC informed of present or potential ha?ards so that the lC can build personnel
safety into the action plan.
3. The Safety Officer has emergency authority to stop and/or prevent unsafe acts or remove personnel from
imminent danger.
In a unified command structure, a single Safety officer would be designated. Assistants may be required and may
be assigned from other agencies or departments making up the unified command.
COST TRACKING: Each agency wilt establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
[~EOC\PLAIXht ] PART 1. PAGE 6 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE I-7
. . EMERGENCY MANAGEMEN'I~
PART ID
REOC CHIEF OF STAFF
PURPOSE: Maintain adequate staff, staff support, and supplies to support incident personnel.
ORGANIZATION: The REOC Chief of Staff will be designated by the Incident Commander.
RESPONSIBILITIES:
1. Provide for clerical support throughout incident duration.
2. Ensure shift scheduling to provide out-of-service time.
3. Provide adequate supplies to maintain REOC operations.
4. Provide food, water, and shelter for REOC incident workers.
5. Provide maintenance staff to ensure operation of components of REOC.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
~EOC\PLAN\I] PART 1, PAGE 7 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
PART 2
OPERATIONS
MISSION STATEMENT OF THE OPERATIONS DIVISION ........................................................... 2-1
COORDINATION OF THE OPERATIONS DIVISION ..................................................................... 2-I
GENERAL RESPONSIBILITIES OF THE OPERATIONS DIVISION CHIEF ................................. 2-2
COST TRACKING ............................................................................................................................... 2-2
PART 2A: EMERGENCY MEDICAL SERVICES ............................................................................ 2-2
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
SEARCH AND RESCUE
PROCUREMENT OF MEDICAL SUPPLIES
MEDICAL RESOURCES INVENTORY
ACTIVATION OF HOSPITAL DISASTER PLANS
CASUALTY DISTRIBUTION
AIR TRANSPORTATION COORDINATION
PART 2B: FIRE ................................................................................................................................... 2-3
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
PART 2C: LAW ENFORCEMENT .................................................................................................... 2-4
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
MUTUAL AID
MOBILIZATION OF LAW ENFORCEMENT RESOURCES
REPRESENTATION AT THE EOC/CP
PART 2D: PUBLIC WORKS AND UTILITIES ................................................................................. 2-5
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
INFORMATION MANAGEMENT
MOBILIZATION OF PUBLIC WORKS AND ENGINEERING RESOURCES
DAMAGE ASSESSMENT
\EOC\CHART] November I, 1996
PENINSUL~ REGIONAL EMERGENCY ?LXN
P~T 2E: PUBLIC HEALTH .............................................................................................................
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
HEALTH INSTRUCTIONS TO THE PUBLIC
PART 2F: SUPPLY RECEIVING AND DISTRIBUTION ................................................................. 2-7
PURPOSE
ORGA~TION
RESPONSIBILITIES
PART 2G: AIR OPERATIONS ........... i ............................................................................................... 2-7
PURPOSE
ORGANIZATION
RESPONSIBILITIES
PART 2H: TRANSPORTATION ........................................................................................................ 2-7
PURPOSE
ORGANIZATION
RESPONSIBILITIES
PART 2I: DISASTER ASSISTANCE TEAM (DAT)/VOLUNTEER AGENCIES ............................. 2-8
PURPOSE
ORGANIZATION
RESPONSIBILITIES
PART 2J: EMERGENCY FEEDING AND SHELTER ....................................................................... 2-8
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
RESPONSIBILITIES
D.A.T. MEMBER AGENCY PLANS AND PROCEDURES
RECEPTION/RELOCATION CENTERS
EMERGENCY PUBLIC INFORMATION
LONG-TERM DISASTER ASSISTANCE
PART 2K: DISASTER VICTIM INFORMATION SYSTEM ............................................................ 2-10
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
INFORMATION AVAILABLE TO THE PUBLIC THROUGH THE DlSASTER VICTIM
INFORMATION CENTER
PART 2L: RELIGIOUS AFFAIRS ....................................................................................................... 2-11
PURPOSE
ORGANIZATION
RESPONSIBILITIES
\EOC\CHART] November t, 1996
PENINSULA REGIONAL EMERGENCY PLAN
PART 2M: COIVlMUNITY VOLUNTEERS ........................................................................................ 2-I 1
PURPOSE
ORGANIZATION
RESPONSIBILITIES
PART 2N' MILITARY SUPPORT ....................................................................................................... 2-12
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
SUPPLEMENTAL RESOURCE
NATIONAL GUARD ASSISTANCE
U.S. COAST GUARD ASSISTANCE
PART 20: CLALLAM COUNTY SEARCH AND RESCUE ............................................................ 2-13
PURPOSE
ORGANIZATION
RESPONSIBILITIES
PART 2P: CLALLAM COUNTY AMATEUR RADIO EMERGENCY SERVICES ........................ 2-13
PURPOSE
ORGANIZATION
RESPONSIBILITIES
PART 2Q: CLALLAM COUNTY CIVIL AIR PATROL ................................................................... 2-13
PURPOSE
ORGANIZATION
RESPONSIBILITIES
[~EOC\CHART] November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-1
OPERATIONS
PART 2
OPERATIONS
MISSION STATEMENT OF THE OPERATIONS DIVISION: The Operations Division is responsible for all
first-line duties associated with the incident, and for carrying out the objectives of the Incident Commander.
COORDINATION OF THE OPERATIONS DIVISION: An Operations Division Chief, appointed by the
Incident Commander, activates and supervises organizational elements in accordance with the Incident Action Plan.
1. EMERGENCY MEDICAL SERVICES: Coordination of pre-hospital and hospital medical care.
2. FIRE SERVICES: Coordination of all local and mutual aid fire resources responding to the incident.
3. LAW ENFORCEMENT: Coordination of all local and mutual aid law enforcement resources responding to
the incident; coordination of evacuation; security; and coroner services.
4. PUBLIC WORKS AND UTILITIES: Coordination of all local and mutual aid public works and public
utilities resources involved in the incident.
5. PUBLIC HEALTH: Coordination of all local public health measures required by the nature and scope of the
incident.
6. SUPPLY RECEIVING/DISTRIBUTION: Coordination of management and distribution of foo6, water, and
supplies requested, donated, acquired, and/or allocated to the disaster.
7. AIR OPERATIONS: Coordination and management of air transportation, reconnaissance of disaster
impacted areas, and aerial damage assessment.
8. TRANSPORTATION: Coordination of effective utilization of ali available transportation resources during
emergencies.
9. EMERGENCY FEEDING AND SHELTER: Coordination of all non-postponable services to thc victims of
disaster.
10. DISASTER VICTIM INFORMATION: Collection and dissemination of the stares of victims of disaster.
11. MILITARY SUPPORT: Assistance of preparedness, response, and recovery activities.
12. RELIGIOUS AFFAIRS: Provision of spiritual needs to victims and responders ora disaster.
13. DISASTER ASSISTANCE TEAM (DAT)/VOLUNTEER AGENCIES: Leadership and coordination of
member agencies in planing response and recovery of a disaster.
14. COMMUNITY VOLUNTEERS: Workforce to augment emergency services and organized volunteer
agencies with untrained volunteers under controlled circumstances to meet needs of community.
15. CLALLAM COUNTY SEARCH AND RESCUE: Provides through the Sheriffs Department trained
personnel in urban, wilderness, and specialty Search and Rescue.
BEOCXPLANX2] PART 2, PAGE 1 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-2
OPERATIONS
16. CLALLAM COUNTY AMATEUR RADIO EMERGENCY SERVICES: Provide auxiliary alternate
communications service during a disaster.
17. CLALLAM COUNTY CIVIL AIR PATROL: Provide assistance in aerial and communications support.
GENERAL RESPONSIBILITIES OF THE OPERATIONS DIVISION CHIEF:
1. Staffs and supervises the organizational elements of the section.
2. Directs the execution of the operational components of the Incident Action Plan.
3- Determines operational needs and requests additional resources as required.
4. Assembles and disassembles strike teams assigned to the Operations Division.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
PART 2A
EMERGENCY MEDICAL SERVICES
PURPOSE: The mission of coordinated Emergency Medical Services is to minimize loss of life and reduce human
suffering by ensuring timely pre-hospital and hospital medical care in time of community emergency.
ORGANIZATION: The Medical Command at the scene and the EMS coordinator at the Emergency Operations
Center are responsible for coordination of emergency medical services within the jurisdiction, and the joint
coordination of regional resources when the regional plan is activated. The Clailam County and the Northwest
Regional EMS Mass Casualty Incident protocols will be applied where appropriate.
RESPONSIBILITIES:
1. Triage: On-scene Medical Command, operating within lead department mass casualty protocols.
2. Resources coordination: The Emergency Operations Center when activated.
3. Casualty distribution: Olympic Memorial Hospital.
4. Pre-hospital needs assessment (number, type, severity). Medical Command. Overall needs assessment will
be the responsibility of the EOC for multiple site events.
5. Casualty Transportation: Medical Command in conjunction with the EOC.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identi~
incident related expenditures and obligations. (Refer to Addendum for sample forms.)
[~EOC\PLAN~2] PART 2, PAGE 2 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-3
OPERATIONS
SEARCH AND RESCUE: Search and rescue will be coordinated from the CP for site specific incidents. Overall
SAR coordination is the responsibility of the EOC. At Level 3, each EOC with SAR needs will establish search and
rescue task forces (made up of fire, EMS, law enforcement, public works personnel and volunteers as appropriate).
PROCUREMENT OF MEDICAL SUPPLIES: Requests for additional medical supplies will be initiated by the
on-scene Medical Command at Level I incidents using normal local channels (i.e., Logistics Division) if activated.
Additional medical supplies and equiPment will be requested through the EOC at Level 2. The Logistics Division
will be tasked with procurement and distribution of supplies requested. At Level 3, medical supplies not available
within the operational zone will be requested through the Regional Emergency Operation Center REOC Logistics
Division. Requests for supplies will be coordinated with impacted hospitals.
MEDICAL RESOURCES INVENTORY: An inventory of emergency medical resources will be maintained in
the Regional Mass Casualty Incident Plan.
ACTIVATION OF HOSPITAL DISASTER PLANS: The appropriate destination hospital will be notified by the
Medical Command (or the EOC when activated) of the number, type and severity of injuries. The hospital disaster
plan will be activated on the basis of the need. The designated hospital will be notified by the EOC when activated.
Needs assessment will be provided to the hospital immediately when available. The designated hospital may ·
coordinate inter-hospital for any further needs at Level 2. -If the emergency impacts more than. one jurisdiction, the
EMS functional unit at the Regional Operation Center will act as central coordination point.
CASUALTY DISTRIBUTION: Casualty distribution is the responsibility of the primary hospital, acting in
conjunction with Medical Command.
AIR TRANSPORTATION cooRDINATION: At Level 1, air transportation of injured persons will be
coordinated at the scene. Air resources will be requested through the appropriate communications facility. When
the EOC is activated at Level 2 or above, air transportation will be requested through the EOC.
PART 2B
FIRE
PURPOSE: The purpose of the Fire Services element is to minimize loss of property by ensuring timely and
coordinated fire suppression. This plan is in place to facilitate the movement of mutual aid resources for site
specific problems, to'assist in prioritization when multiple tasks are at hand, and to obtain outside resources as
necessary.
ORGANIZATION: The fire command at the scene and the FIRE functional unit (Operations Division) at the
Emergency Operations Center (when activated) are responsible for coordination of ~ire services within the
jurisdiction, and the joint coordination of regional resources when the regional plan is activated.
RESPONSIBILITIES:
1. Coordinate fire suppression and prioritization of response.
2. Overall fire suppression needs assessment.
13EOC\PLAN'O.] PART 2, PAGE 3 November 1, 1996
PENINSUL~ REGIONAL EMERGENCY PLAN PAGE 2-4
OPERATIONS
3. Coordinate resources, supplies and personnel from outside the operational zone through the Fire Defense
Mobilization Plan.
4. Perform rescue and extrication where necessary.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
PART 2C
LAW ENFORCEMENT
PURPOSE: The purpose of the Law Enforcement coordination components of this plan is to ensure close
cooperation between all regional law enforcement resources when faced with the multiple demands of a disaster.
ORGANIZATION: Overall coordination of law enforcement resources assigned to the incident will be carried out
through the Law Enforcement Unit (Operations Division). Organization may be broken down into groups by task
(i.e., traffic control, coroner detail, etc.).
RESPONSIBILITIES:
1. Coordination of traffic and crowd con~'ol.
2. Coordination of perimeter security, including coordination of scene ingress/egress.
3. Coordination of evacuation (a separate Evacuation Unit may be activated as needed).
4. Maintenance of law and order.
5. Assistance to the coroner with the recovery of human remains.
6. Coordination of air operations (a separate Air Operations Unit may be activated as needed).
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
MUTUAL AID: In the event that law enforcement resources from outside the impacted jurisdiction are needed, the
provisions of the state law enforcement mutual aid agreementwill apply where appropriate. Requests for mutual
aid will be made through the EOC.
MOBILIZATION OF LAW ENFORCEMENT RESOURCES: Each participating law enforcement agency will
develop procedures for the mobilization of forces under extreme circumstances, including automatic response
procedures (in the event of a breakdown of communications systems), marshaling points (and alternates), and other
call-back protocols necessary to ensure maximum availability of personnel and equipment.
[~EOC',PLANVO.] PART 2, PAGE 4 November i, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-5
OPERATIONS
REPRESENTATION AT THE EOC/CP: Law enforcement representation at the Emergency Operations Center
(or incident Command Post as appropriate) will be provided by the law enforcement agency with primary
jurisdiction.
PART 2D
PUBLIC WORKS AND UTILFFIES
PURPOSE: The county and municipal public works departments, Port Angeles City Light department, PUD #1 of
Clallam County, independent utility districts, and the local office of the Washington State Deparunent of
Transportation will coordinate response to emergencies and the restoration of critical facilities through the Public
Works and Utilities element of this plan.
ORGANIZATION: Central coordination will be accomplished through the Public Works Unit (Operations
Division) at the EOC. Each participating public works or utilities agency will identify personnel to represent that
agency in the Emergency Operations Center. Other agencies will recognize the coordination of the Public Works
and Utilities Unit to the fullest extent possible. The Public Works Unit will be staffed by designated representatives
of those jurisdictions with the largest commitment of resources.
RESPONSIBILITIES:
1. Coordination of damage assessment relating to public works and utilities (includes initial needs assessment to
determine the scope of the event).
2. Emergency debris clearance.
3. Restoration of services to critical facilities.
4. Restoration of damaged streets, roads, bridges.
5. Restoration of power, water, sewer, and phone systems.
6. Assistance with heavy rescue.
7. Assistance with traffic control (signs, barricades, etc.).
8. Coordination of p~'ivate contract services for debris removal and repairs to public facilities.
9. Coordination of activities of the U.S. Army Corps of Engineers associated with emergency flood response.
10. Coordination of service restoration activities with the Bonneville Power Administration..
11. Coordination with the owners of private water system activities relative to service restoration.
12. Maintenance of emergency response inventory.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
[~EOO, PLANX2] PART 2, PAGE 5 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-6
OPERATIONS
INFORMATION MANAGEMENT: Each agency will provide periodic reports on their activities to the EOC
when requested. The Plans Division will determine the reporting requirements based on the needs of the incident.
MOBILIZATION OF PUBLIC WORKS AND ENGINEERING RESOURCES: Each agency will develop
procedures for mobilization of forces under extreme circumstances, including automatic response procedures (in the
event of a breakdown of communications systems), marshaling points (and alternatives), and other such call-back
protocols necessary to ensure maximum availability of personnel and equipment.
DAMAGE ASSESSMENT: Public works and utilities agencies will conlribute staffto the damage assessment
teams where necessary.
PART 2E
PUBLIC HEALTH
PURPOSE: To protect the vitality of the community in times of disaster through the adminisuation of
immunization programs, food and water quality monitoring, special sanitation measures, and other such activities
required to ensure public health.
ORGANIZATION: A Public Health Unit will be established within the Operations Division at the Regional
Emergency Operations Center (REOC), as necessary. The Public Health Unit will be staffed by the appropriate
elements of the Department of Community Development, Environmental Health Section, and the County
Deparunent of Health and Human Services. Upon proclamation of emergency, the role of lead agency regarding all
public health response will be assumed by the Environmental Health section (DCD). Public Health representatives
may be assigned to the Zone EOCs if necessary.
RESPONSIBILITIES:
1. Food and water quality monitoring and control measures;
2. Sanitation systems inspection;
3. Immunization and disease control; and
4. Assistance with structure habitability assessment, and other environmental health concerns.
5. Mortuary facility operation.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
HEALTH INSTRUCTIONS TO THE PUBLIC: The Health Unit will coordinate with the Public Information
Officer to provide instructions to the public on health safeguard protocols including water purification, appropriate
sanitation measures, safe food storage and preparation, etc.
[~EOC~LAN~2] PART 2, PAGE 6 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-7
OPERATIONS
PART 2F
SUPPLY RECEIVING AND DISTRIBUTION
PURPOSE: To provide the comprehensive framework for control oftbereceiving and distribution of food, water,
and supplies/resources deemed essential to survival and recovery.
ORGANIZATION: The Supply Receiving and Distribution Branch will be established in the Operations Division
as necessary.
RESPONSIBILITIES:
1. Set up and maintain site to serve as hub for receiving and distributing resources
necessary to support the disaster.
2. Manage, receive, and distribute food, water and supplies to affected areas.
PART 2G
AIR OPERATIONS
PURPOSE: To provide aerial rescues in plalming,r esponse, and recovery ora disaster.
ORGANIZATION: An Air Operations Branch will be established within the Operations Division at the
RegionalCoordination Center as needed. This branch will be staffed by the appropriate elements of the military,
civil air paU'ol, and private sector.
RESPONSIBILITIES:
1. Aerial damage assessment of roads, waterways, communities, and coastlines.
2. Transportation of equipment and pe.rsonnel.
3. Aerial video and still photo coverage of affected areas and sites.
PART 2H
TRANSPORTATION
PURPOSE: To provide for the effective mobilization and utilization ofav ailable county transportation
services to meet essential needs during a disaster.
ORGANIZATION: The Transportation Branch will be established in the Operations Division as necessary.
RESPONSIBILITIES:
1. Provide coordination at all levels between available modes of transportation for essential
activities.
[XEOC\PLANX2] PART 2, PAGE 7 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-$
OPERATIONS
2. Assessisng and reporting damage to local u-ansportation resources and facilities.
3. Maintain liasion with representatives of local transportation facilities.
4. Dispatch and control of all modes of transportation within the county, as dictated by the
disaster situation.
PART 21
DISASTER ASSISTANCE TEAM (DAT)NOLUNTEER AGENCIES
PURPOSE: The purpose of the Disaster Assistance Team (DAT) is to plan for and to coordinate Volunteer
Agencies' assistance to citizens affected by natural and man-made disasters.
ORGANIZATION: Member agencies of the Clallam County Disaster Assistance Team shall be under the
coordination of the Clallam County Chapter of the Red Cross (ARC).
RESPONSIBILITIES:
1. Utilize the personnel, facilities, and equipment of volunteer agencies in a coordinated effort.
2. Establish and maintain resources, contacts, plans and procedures, and agreements.
3. Maintain a close working environment with local Emergency Services Directors and the PREP Council.
PART 2J
EMERGENCY FEEDING AND SHELTER
PURPOSE: The purpose of the Emergency Feeding and Shelter element is to provide for the immediate comfort
and care of the victims of disaster. This segment provides for coordination of temporary shelter, provision of
prepared food, child care and care of the elderly and persons with special needs, initial crisis counseling, and other
non-postponable needs.
ORGANIZATION: The DisasterAssistance Team (D.A.T.), under the coordination of the Ciallam County
Chapter of the American Red Cross, will be established within the Operations Division to carry on non-postponable
mass care.
RESPONSIBILITIES:
1. Establish and recognize central coordination of all shelter and mass feeding activities through the Emergency
Shelter Functional Unit, and establish 24-hour coverage &that position when the system is activated;
2. Execute agency emergency plans as appropriate to the size and scope of the incident;
[~EOC\PLANX2] PART 2, PAGE 8 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2=9
OPERATIONS
3. Determine if shelter can best be provided through the use of additional private dwelling offers, hotels and
motels, or by opening community shelters. Use pre-arranged and pre-designated shelters where possible;
4. Staff, equip, supply, and operate emergency shelters and mass feeding centers according to the plan;
5. Establish fnced or mobile feeding stations as needed;
6. Coordinate requests for shelter support services through the Logistics Division at the EOC, including
transportation and communications resources;
7. Establish procedures for processing offers of housing assistance;
8. Provide shelter registration information to the Disaster Victim Information Center; and
9. Establish and maintain appropriate records, enter into contracts, issue disbursing orders, and Otherwise
execute such agreements as necessary according to agency plans and procedures.
COST TRACKING: Each agency will establish emergency cost Uacking procedures in order to separately identify
incident related expenditures and obligations. (Refer to Addendum for sample forms.)
RESPONSIBILITIES:
PUBLIC SHELTER AND RECEPTION CENTERS: Coordinate with the Shelter Unit in the acquisition of public
and private buildings for use as temporary shelters and reception centers. Assist the Shelter Unit in obtaining
support equipment, emergency power, lighting, necessary furnishings, etc.
DISASTER ASSISTANCE CENTERS: Plan for and obtain facilities suitable for Disaster Assistance Centers which
will be established in the recovery period.
D.A.T. MEMBER AGENCY PLANS AND PROCEDURES: The member agencies will develop plans and
procedures to execute their assigned roles. Plans will include the means of notification of personnel, determination
of status of surviving resources, procedures for providing the EOC with accurate information on actual needs,
automatic response to pre-designation stations (including provisions to prevent over-response), and the mechanisms
for coordination with other response and recovery agencies.
RECEPTION/RELOCATION CENTERS: In order to provide for rapid care of dislocated persons,
reception/relocation centers will be identified as quickly as possible. The purpose of these centers is to provide an
immediate focus for meeting the emergency personal needs of disaster victims.
I. NO SHELTER NEEDED (WILL SEEK SHELTER ELSEWHERE): These persons will be asked to check in
at reception centers to register. That information (including names, address, destination, and other pertinent
details) will be forwarded to the Disaster Victim Information Center (see Part 2G for information on the DVI
Center).
2. SHELTER NEEDED (NO ALTERNATIVE RESOURCE): These persons will be processed and sheltered or
routed to the shelter facility that best meets their special needs.
3. FEEDING ONLY: Provisions will be made for feeding stations in or near the impact area that allows for
drop-ins. . -
[~EOC~PLANX2] PART 2, PAGE 9 November !, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-10
OPERATIONS
EMERGENCY PUBLIC INFORMATION: A coordinated public information process assures that accurate and
timely information will be provided to the population at risk. Each D.A.T. member agency will assign a public
relations representative to the Joint Information Center (JIC) when activated or will agree to coordinate the release
of information regarding their agency's role in the disaster through the JIG. Information on the disaster
independently released by a private agency or organization will be restricted to those activities in which they are
directly involved.
LONG-TERM DISASTER ASSISTANCE: Long-term di~er recovery needs of the community will be
coordinated through state and federal programs.
PART 2K
DISASTER VICTIM INFORMATION SYSTEM
PURPOSE: The Disaster Victim Information (DVI) system is a multi-origanizational unit responsible for the -
central collection of information on the status of victims of disaster. The purpose of the system is to provide a
single point of contact for public inquiries about loved ones. The system will collect information on known dead,
relocated or injured persons from designated agencies, hospitals, community shelters, and registration points; ahd
will provide a mechanism for access to this information by the public.
ORGANIZATION: The American Red Cross (Clallam County Chapter). in cooperation with the other
participating disaster assistance agencies and organizations, is responsible for establishing and operating the
Disaster Victim Information system.
RESPONSIBILITIES:
1. Organize the assembly of disaster victim information from shelters, registration stations, medical facilities,
etc.
2. Establish "phone-in" and "drop-in" procedures for public access to the information.
3. Ensure that disaster victim information is being forwarded to the DVI Center from each zone EOC.
4. Ensure thai missing person data is forwarded to Law Enforcement upon verification of "missing" status.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
INFORMATION AVAIL^ BLE TO THE PUBLIC THROUGH THE DISASTER VICTIM INFORMATION
CENTER:
1. The names of the known dead (when that information is released by the coroner).
2. The names of the known injured (after they have reached the destination medical facility).
3. The names of persons relocated, and their temporary post-disaster location.
[~EOC~PLANh2] PART 2, PAGE 10 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-11
OPERATIONS
4. Accurate description of the disaster area (so inquiring persons can determine if a loved one's residence was in
the impact area).
5. In the event of an airline crash: The points and times of departure and arrival, the airline company, and the
flight number.
PART 2L
RELIGIOUS AFFAIRS
PURPOSE: To provide all religious representation at the local level during emergencies within the emergency
service framework.
ORGANIZATION: The County Ministerial Association will function as the Religious Agencies Committee.
RESPONSIBILITIES:
1. Provide representation at zone EOCs and region EOC;
2. Advise and assist in dissemination of emergency information to local denominations and religious groups;
and
3. Appoint subcommittees to organize two branches of religious agencies.
a. Church activities
(1) Educate congregations about emergency plans and operations.
b. Chaplain service
(1) Be prepared to administer spiritual needs and procedures to residents and relocates.
PART 2M
COMMUNITY VOLUNTEERS
PURPOSE: To augment emergency services and organized volunteer forces by community volunteers.
ORGANIZATION: Clallam County Road Department Emergency Services Division will be the lead agency in
mobilization and organization of community volunteers. A volunteer coordinator will be appointed by the Incident
Commander.
RESPONSIBILITIES:
1. Urban or semi-urban search for lost persons.
2. Door-to-door surveys or distribution of emergency public information.
[~EOC\PLAN~] PART 2, PAGE I 1 November I, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-12
OPERATIONS
3. Administrative support, clerical, or operation of phone bank.
4. Debris removal or other types of cleanup projects.
5. Function in cooperation with the American Red Cross and other assistance agencies as needed.
PART 2N
MILITARY SUPPORT.
PURPOSE: To provide for effective use of military resourses in support of emergency preparedness, response and
recovery activities under the provisions of this plan.
ORGANIZATION: Military assets will be attached to the appropriate functional unit as an intact resource; and
will remain under the operational control of that functional unit until released.
RESPONSIBILITIES:
1. Limited mass feeding;
2. Civil disturbance operations/area security patrol;
3. Roadblocks/traffic control;
4. Limited military engineering;
5. Mobile/fixed communications support;
6. Emergency evacuation/transportation (land and air);
7. Delivery of critical supplies and equipment;
8. Emergency shelter;
9. Limited emergency electrical power;
10. Limited emergency medical aid;
11. Limited potable water;
12. Aerial reconnaissance/damage assessment; and
11. Search and rescue.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
SUPPLEMENTAL RESOURCE: Military assistance is only supplemental to local resources. Available local
resources must be committed to the situation before state and/or federal assistance can be made available.
[~EOC~PLAN~2] PART 2, PAGE 12 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-13
OPERATIONS
NATIONAL GUARD ASSISTANCE: Some limited assistance is available from the National Guard under the
command authority of the individual units. All other use of the National Guard in emergency situations must be
authorized through an order of the Govenor. A request for National Guard assistance (or any other military
assistance during an emergency) will be made through the state Emergency Management Division.
U.S. COAST GUARD ASSISTANCE: Requests for Coast Guard assistance will be made directly to the U.S.
Coast Guard, Group Port Angeles. Some limited assistance is available directly. Additional Coast Guard assets
may be made available by coordination with Coast Guard District Thirteen through the local contact.
PART 20
CLALLAM COUNTY SEARCH AND RESCUE
PURPOSE: To conduct urban and wilderness search and rescue, and public safety education.
ORGANIZATION: Clallam County Search and Rescue is a unit within the Clallam County Sheriffs Department.
RESPONSIBILITIES:
1.Urban, wilderness, and specialty search and rescue operations.
PART 2P
CLALLAM COUNTY AMATEUR RADIO EMERGENCY SERVICES
PURPOSE: To provide vital emergency communications during disaster situations when normal communications -
are inoperable or disrupted.
ORGANIZATION: Clallam County Amateur Radio Emergency Services shall operate Under the command of thc
incident commander.
RESPONSIBILITIES:
I. Maintain communications links for the Command Posts, EOCs, and EOC.
PART 2Q
CLALLAM COUNTY CIVIL AIR PATROL "
PURPOSE: To provide additional assistance within the capabilities and resource limits thereof.
ORGANIZATION: The Clallam County Civil Air Patrol shall be utilized through the designated CAP liaison.
[~EOC~PLAN~] PART 2, PAGE 13 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 2-14
OPERATIONS
RESPONSIBILITIES:
1. Courier or messenger services.
2. Aerial surveillance of surface tra~c.
3. Light transportation flights for emergency personnel and supplies.
4. Aerial photographic and reconnaissance flights.
5. Radio communications support.
6. Search and rescue.
~EOC~PLAN~] PART 2, PAGE 14 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
PART 3
PLANNING
MISSION STATEMENT OF THE PLANNING DIVISION ................................................................ 3-1
ORGANIZATION OF THE PLANNING DIVISION ........................................................................... 3-1
GENERAL RESPONSIBILITIES OF THE PLANNING DIVISION CHIEF ...................................... 3-1
COST TRACKING ................................................................................................................................ 3-1
PART 3A: SITUATION UNIT ............................................................................................................. 3-2
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
SUPPORT OF THE SITUATION UNIT REQUIRED
SPOT REPORTS
SITUATION REPORTS
STATUS REPORTS
STATE EMERGENCY MANAGEMENT REPORTING REQUIREMENT
DAMAGE ASSESSMENT
IMPACT ASSESSMENT
DAMAGE ASSESSMENT PHASES
PART 3B: DOCUMENTATION .......................................................................................................... 3-4
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
DOCUMENTATION REQUIREMENTS
HISTORICAL DOCUMENTATION
PART 3C: TECHNICAL ...................................................................................................................... 3-6
PURPOSE
ORGANIZATION
RESPONSIBILITIES
PART 3D: WEATHER ......................................................................................................................... 3-6
PURPOSE
ORGANIZATION
RESPONSIBILITIES
PART 3E: DISASTER RECOVERY GROUP ..................................................................................... 3-6
PURPOSE
ORGANIZATION
RESPONSIBILITIES
~:u~.\C.l-l~ 11 ~ovemocr ~, ~
PLANNING
PLANNING I
--~ SITUATION UNIT
'~ RESOURCE STATUSI
'~ FIELD OBSERVERSI
-~ DAMAGE ASSESSMENTI
PRIVATE ENTITIES
DAMAGE
l PUBLIC ENTITLES
DAMAGE
l DOCUMENTATION UNIT I
--q TECHNICAL UNIT
VVEATHER UNIT
DISASTER RECOVERY
GROUP
November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 3-I
PLANNING
PART 3
PLANNING
MISSION STATEMENT OF THE PLANNING DMSION: The Planning Division is responsible for providing
a mechanism for the collection, codification and use of information necessary for understanding the nature and
scope of the emergency, predicting the probable course of events, preparing alternative strategies, and controlling
operations.
ORGANIZATION OF THE PLANNING DIVISION: Each jurisdiction will identify and train personnel to
assume the responsibilities of Planning Division Chief according to the plan. Emergency Response Procedures for
each jurisdiction will define how the Planning Division will be staffed. In the event of a multi-jurisdictional
incident, the Planning Division will be staffed by personnel from each involved jurisdiction. The Planning Division
will be broken down into functional units as needed:
I. SITUATION: Collect and organize incident status and situation information. Responsible for the evaluation,
analysis, and display of that information for use by ICS personnel. The Disaster Victim Information System
will be a sub-function of thc Situation Unit.
a. DISASTER VICTIM INFORMATION SYSTEM: Responsible for collection and codification of
information regarding the location and status of the victims of disaster.
b. FIELD OBSERVERS: Responsible for the collection of situation information in the field fi.om personal
observations at the incident site, and to provide this information to the Situation Unit leader.
2. DOCUMENTATION: Responsible for maintaining accurate and complete incident files.
3. TECHNICAL SPECIALISTS: Advisors with special skills needed to support incident operations.
4. WEATHER: Responsible for emergency warnings, weather information, and weather tracking.
5. DISASTER RECOVERY GROUP: Responsible for coordination of all recovery and restoration efforts.
GENERAL RESPONSIBILITIES OF THE PLANNING DIVISION CHIEF:
1. Staff and supervise the Planning Division as required by the nature and scope of the emergency;
2. Establish an information-gathering and organization system to meet the needs of the Emergency Operations
Center staff; and
3. Develop a written Incident Action Plan, if required.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
[~EOC\PLAN~! ] PART 3, PAGE I November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 3-2
PLANNING
PART 3A
SITUATION UNIT
PURPOSE: The purpose of the Situation Unit of this plan is to prepare for the organized central collection and
display of accurate and timely incident intelligence.
ORGANIZATION: A Situation Unit will be established within the Planning Division as needed. Field Observers
will be assigned where necessary.
RESPONSIBILITIES:
1. Collect and organize incident status and situation information.
2. Assemble situation reports, and prepare ~quired reports to be forwarded to state EMI).
3. Collect historical documentation (including audio and video tapes~ photographs, etc.) if Documentation Unit
is not activated.
4. Assist the Planning Division Chief in the preparation of Incident Action Plans.
5. Coordinate the Special Populations and Services program.
6. Coordinate damage assessment on a regional basis.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
SUPPORT OF THE SITUATION UNIT REQUIRED: All participating agencies and organizations will support
the Situation Unit system by furnishing timely reports and other information as requested or on a scheduled basis
where appropriate.
SPOT REPORTS: Spot Reports will be used as a mechanism for keeping incident personnel informed on activities
of each responding agency or organization. Spot Reports will be assembled into Situation Reports by the
Operational Zone EOCs.
SITUATION REPORTS: The Situation Report (SITREP) (PREP Form 001) will be used between zone EOC and
the Regional Emergency Operation Center (REOC) when necessary. A reporting schedule will be established
during long-term events to require SITREPS at specified times of day during the emergency.
STATUS REPORTS: Status reports will be transmitted to local emergency response agencies on a periodic basis.
These reports will give an overview of the progress of the incident, information about significant events, the status
of response and recovery efforts, and other information necessary for informed and cooperative response to the
emergency. (See Addenda for sample form.)
[~EOC\PLAN~I] PART 3, PAGE 2 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 3-3
PLANNING
STATE EMERGENCY MANAGEMENT REPORTING REQUIREMENT: The state Emergency Management
requires transmission of state situation reports to the state EOC every 8 hours (or upon request) throughout the
emergency. In addition, all local declarations of emergency or resolutions requesting assistance from the state or
federal govemment will be transmitted to the state Emergency Management by the most expedient means.
DAMAGE ASSESSMENT: When the immediate threat has passed, and state and/or federal assistance for repair or
recovery may be needed, the damage assessment process begins by the American Red Cross. Local Declaration of
Disaster (request for state and/or federal assistance) may be based on £mdings of the initial assessment.
1. PRIVATE DAMAGE (Individuals, businesses, and farms) Destroyed -- >75%; Major Damage > 10%; Minor
Damage = < 10%. Private damage assessment categories are:
a. Homes;
b. Mobile homes;
c. Farm homes;
d. Multiple family homes;
e. Businesses; and
f. Agricultural losses (crops, livestock, farm facilities).
2. PUBLIC DAMAGE: Local governments, private non-profit organizations, andtribes. Public damage
assessment categories are:
a. Debris clearance;
b. Protective measures;
c. Road systems;
d. Water and sewer systems; flood control systems;
e. Public buildings and equipment;
f. Public utility systems;
g. Facilities under construction;
h. Private non-profit facilities for education, emergency, utility, medical, custodial care, etc.; and
i. Other (i.e., parks, public recreation facilities).
IMPACT ASSESSMENT: The state Emergency Management requires an impact assessment along with initial
damage figures. Impacts of observed damage (which constitute a hazard to the safety of the general public,
health hazards or has isolated areas or interrupted public services) will be stated in terms of the nature of the
damage, the location, how are people affected, the number of people affected, the capability of the government unit
to alleviate impact, the proposed means of alleviating the impact, and the budgetary impact. Impact assessment
categories include:
[~EOC\PLAI~I ] PART 3, PAGE 3 November i, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 3=4
PLANNING
1. Leaking ha?ardous materials;
2. Unsafe dams;
3. Unsafe bridges;
4. Contaminated water supply;
5. Inoperative sewage treatment facilities;
6. Interrupted transportation routes;
7. Interrupted utilities;
8. Interrupted communications; and
9. Damaged protective services (i.e., police, fu'e, medical, etc.). - -
DAMAGE ASSESSMENT PHASES:
1. INITIAL LOCAL ASSESSMENT: Raw data collected by local authorities (Situation Unit - Damage
Assessment Team) to determine the location and extent of damage. Initial assessment includes rough
estimates of dollar loss.
2. JOINT ASSESSMENT: If initial assessment discloses that repair and recovery are possibly beyond local and
state capability, joint local, state and federal assessments are then conducted to obtain more definitive
information.
PART 3B
DOCUMENTATION
PURPOSE: The documentation element of this plan will provide for the maintenance of accurate and complete
incident files as a part of the information management system.
ORGANIZATION: The Documentation Unit will be staffed as needed by the Planning Division Chief for
collection of all incident documents. All supporting agencies and organizations will assist in the maintenance of
incident documentation by providing timely reports, and otherwise as required.
RESPONSIBILITIES:
1. Maintain an incident chronology (master log);
2. Establish and organize incident files;
3. Prepare incident documentation for the Planning Division Chief when requested;
4. Assist with clerical and duplication services in the REOC;
[~EOC\PLAN~I ] PART 3, PAGE 4 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 3-5
PLANNING
5. Coordinate the collection of audio and video tapes, photographs, and other historical records of the incident;
and
6. Provide for filing and long-term storage of incident records.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident related expenditures and obligations. (Refer to Addendum for sample forms.)
DOCUMENTATION REQUIREMENTS:
l, CHRONOLOGY (PREP Form 010)' A compilation of all response and recovery efforts into a single
document by date and time which reflects the highlights and significant events associated with the incident.
2. SITUATION REPORT (PREP Form 001): Compilation of SITREPS from each operational zone or
otherwise as required.
3. DAMAGE ASSESSMENT (PREP Forms 01 lA and 01 lB): Compilation of preliminary damage assessment
figures.
4. INCIDENT-RELATED EXPENDITURES (PREP Form 012): Records which separately identify incident-
related expenditures and obligations, maintained by each member jurisdiction.
5. PROCLAMATION: Proclamation of Emergency and all supporting resolutions. (Copies must be transmitted
to state EM by the most expeditious means.)
6. IMPACT OF DAMAGE (EM Form 128) (STATE EM REQUIRED REPORT - IF DISASTER
ASSISTANCE IS REQUESTED): Observed damage which constitutes a hazard to the health and safety of
the general public, or which has isolated or interrupted essential public services.
7. PRELIMINARY DAMAGE ASSESSMENT WORKSHEET (EM Form 129) (STATE EM REQUIRED
REPORT - IF DISASTER ASSISTANCE IS REQUESTED): A brief description of public sector damage,
including location and estimated cost of repair, by category of work. Required of each impacted public
entity.
8. PRELIMINARY DAMAGE ASSESSMENT - RECAP (EM Form 130) (STATE EM REQUIRED REPORT
- IF DISASTER ASSISTANCE IS REQUESTED): Compilation of all EM Form 129s received from
impacted public entities.
9. LOCAL GOVERNMENT SITUATION REPORT (EM Form 105) (STATE EM REQUIRED REPORT):
Recap of local disaster situation, forwarded to state EM on a scheduled basis. A single Form 105 will be
submitted for all jurisdictions in the Region.
! 0. INCIDENT COMMAND SYSTEM FORMS (as required by the nature and scope of the incident):
a. ICS 201: Incident Briefing.
b. ICS 202: Incident Objectives.
c. ICS 203: Organization Assignment List.
[~EOC\PLAN~I] PART 3, PAGE 5 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 3-6
PLANNING
d. ICS 204: Division Assignment List.
e. Other ICS forms as required.
HISTORICAL DOCUMENTATION: In addition to the documentation listed above, the Documentation Unit will
arrange for and carry out video and audio tape recording as appropriate. This will include broadcast radio and
television news coverage, and on-site (including aerial where appropriate) video taping. Historical documentation
will also include collection of clippings and other material germane to the incident record.
PART 3C
TECHNICAL
PURPOSE: To provide expert assistance in specific disciplines.
ORGANIZATION: The technical unit will be established and utilized within the Planning Division as needed.
RESPONSIBILITIES: Provide advice in specific area of'expertise.
PART 3D
WEATHER
PURPOSE: To assist with weather roundups, Ixacking, and forecasts.
ORGANIZATION: Establish as needed by the Planning Division for precise weather information.
RESPONSIBILITIES:
1. Provide weather warnings, watches, and advisories;
2. Provide short and long term forecasts;
3. Public and aviation forecasts;
4. Hydraulic warnings and information;
5. Marine weather forecasts;
6. Fire and agriculture forecasts.
PART 3E
DISASTER RECOVERY GROUP
PURPOSE: To provide an organized, logical system for the orderly collection, codification, evaluation, and
reporting of the effects of the disaster. Immediate attention to recovery issues in the early stages of an emergency to
ensure a rapid and comprehensive restoration of the community to normal. Coordination of all recovery and -.
restoration efforts incident to a declared disaster.
Keep and maintain accurate operations and financial records from the onset of the disaster, and to begin the damage
assessment process. Assist and provide liaison between state and federal personnel to the local area.
ORGANIZATION: Established within the Planning Division as early as is practical after initial impact. At the
conclusion of the response phase' (or sooner if possible), a Deputy Incident Commander for Recovery will be
[~EOC~PLAN~ I ] PART 3, PAGE 6 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 3-7
PLANNING
assigned and will assume coordination of recovery activities (unified command where appropriate). During the
recovery phase the incident command system will be converted to fully support the recovery process.
RESPONSIBILITIES:
1. Collect detailed damage data to public agencies, Indian Tribes, special districts, and private non-profit
organizations.
2. Collect detailed damage data on homes, businesses, farms, and personal possessions.
3. Complete damage assessment forms, and develop maps of affected areas.
4. Participate with state and federal assessment team.
5. Coordinate with American Red Cross.
6. Coordination of the Individual Assistance, Public Entities Recovery, and Private Entities programs.
[~EOC~PLAN~I ] PART 3, PAGE 7 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
PART 4
LOGISTICS
MISSION STATEMENT OF THE LOGISTICS DIVISION ......................................................... 4-1
ORGANIZATION OF THE LOGISTICS DIVISION .................................................................... 4-1
GENERAL RESPONSIBILITIES OF THE LOGISTICS DIVISION CHIEF ............................... 4-1
COST TRACKING ......................................................................................................................... 4-1
PART 4A: COMMUNICATIONS COORDINATION ................................................................. 4-2
MISSION
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
PART 4B: INCIDENT FACILITIES ............................................................................................. 4-4
MISSION
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
PART 4C: RESOURCE MANAGEMENT ................................................................................... 4-4
MISSION
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
RATIONING AND PRICE CONTROL
FREE MARKET SYSTEM
RESOURCE MANAGEMENT POLICY
[~EOC\CHART] November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
LOGISTICS
LOGISTICS
COMMUNICATIONS
COORDINATION
INCIDENT
FACILITIES
RESOURCE
MANAGEMENT
I
SUPPLIES &
EQUIPMENT
TRANSPORTATIO/ & FUEL
FOOD/WATER
SUPPLY
I
LABOR [ EXPEDIENT
FORGE . TRAINING
I
ACTIVE I I VOLUNTARY
[\EOC\CHART] November !, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 4-1
LOGISTICS
PART 4
LOGISTICS
MISSION STATEMENT OF THE LOGISTICS DIVISION: The Logistics Division is responsible for providing
services, facilities and material in support of the incident, including emergency resource acquisition (supplies,
transportation, fuel, manpower, etc.) and communications coordination.
ORGANIZATION OF THE LOGISTICS DMSION: Each jurisdiction will identify and train personnel to
assume the responsibilities of Logistics Division Chief according to the plan. Emergency Response Procedures for
each jurisdiction will define how the Logistics Division will be staffed. In the event of a multi-jurisdictional event.
the Logistics Division will be staffed by personnel from each involved jurisdiction. The functional units of the
Logistics Division will be added as needed. Each jurisdiction will identify and train personnel to assume
RESPONSIBILITIES within these functional units.
1. COMMUNICATIONS COORDINATION: Develops plans for the effective use of communications
equipment and facilities; coordination of the incident communications center(s); maintenance and repair of
communications equipment.
2. INCIDENT FACILITIES: Establishes incident facilities as needed including EOCs, CPs disaster assistance
centers, etc.
3. RESOURCE MANAGEMENT (SUPPLY): Responsible for ordering personnel, equipment, and supplies for
support of the incident; maintaining an inventory of supplies; and providing for servicing or repair of non-
expendable supplies and equipment. Resource Management Unit may be broken down into sub-units as
required:
a. Supplies & Equipment
b. Transportation and Fuel
c. Food/Water Supplies
d. Labor Force
GENERAL RESPONSIBILITIES OF THE LOGISTICS DIVISION CHIEF: The Logistics Division Chief will
staff and supervise the Logistics Division as required by the nature and scope of the emergency, and will identify
service and support requirements for planned and expected operations.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
[~EOCLOLAN~4] PART4,PAGE! November I, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 4-2
LOGISTICS
PART 4A
COMMUNICATIONS COORDINATION
MISSION: Coordinating the use of communications personnel, equipment, and facilities and quick restoration of
essential communications systems and equipment is the primary mission of the Communications Coordination Unit.
This includes identifying primary and secondary disaster communications networks, training and providing
qualified communications personnel, locating communications resources, conducting equipment inventories and
maintaining emergency operations center radio equipment.
ORGANIZATION: The Communications Coordination Unit will be established and staffed as appropriate at the
direction of the Logistics Chief.
RESPONSIBILITIES: The Communications Coordinator will assume the responsibilities of the section, or will
staff and supervise the section as required by the nature and scope of the emergency. The Communications
Coordination Unit will designate, operate, repair and restore communications paths between disaster management
and emergency response personnel.
1. DESIGNATION AND OPERATION OF RADI° FREQUENCIES FOR EMERGENCY USE.
a. Primary Radio Communications:
Response Level 0-2: Under these conditions, agency specific communications channels may continue to
be used by local emergency service providers. Close coordination with the EOC, if activated, is
required.
Response Level 3: If operational, primary coordination of emergency responders will be conducted via
the MEDNET radio system (central and east Clallam County on MED-5, west Clallam County on MED-
3) pursuant to FCC Part 90.41. Emergency operations centers, law enforcement vehicles and firsl~ out
fire/EMS vehicles are equipped to communicate on both UHF frequencies (refer Northwest Regional
EMS & Trauma Care Council, Communications Plan for Cla. llam County). The Logistics Chief will
assume net control of the MEDNET frequencies and will assign a communications officer(s) to handle
all radio dispatches. Disaster communications will supersede all other radio traffic on MEDNET 3 and
MEDNET 5 frequencies until relinquished by the Logistics Chief.
b. Secondary Radio Communications: The Clallam County Amateur Radio Emergency Service
(CCARES/Emergency Coordinator is appointed as the RACES (Radio Amateur Civil Emergency
Services) officer for the region in accordance with the State of Washington RACES Plan and FCC Rules
and Regulations, Part 97, Subpart E, Section 97.407. The RACES Officer will serve at the direction of
the Logistics Chief. The local RACES plan may be activated for any response level at the direction of
the Logistics Chief, Emergency Services Director or designee.
(1) It will be the responsibility of the Emergency Coordinator to:
(a) Maintain a RACES radio station capable of communicating on appropriate and assigned
amateur frequencies used with the state and local jurisdiction for emergency communications at
each emergency operations center within the region.
(b) Test and maintain amateur radio equipment on a regularly scheduled basis.
(c) Establish a cooperative relationship between the ARES and RACES organizations. RACES
licensed operators will be trained on the use of equipment and maintain familiarity with the
state and local RACES plans.
[YEOCYPLAN~] PART4,PAGE2 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 4-3
LOGISTICS
(d) Designate and train Alternate Emergency Coordinators in the duties of the Emergency
Coordinator for each regional emergency service zone.
(e) Conduct an annual review of the local RACES plan and amend as needed.
(2) Upon activation, RACES will provide radio communications in support of the EOC(s), REOC,
local government, and other agencies or individuals as necessary.
(a) Using scanning technology, they will quickly assess damage to other emergency
communications networks within the region.
(b) When normal communications are disrupted, non-type accepted radio equipment is authorized
for cross-communications with other radio systems within the region pursuant to FCC Rule and
Regulation Part 97, Subpart E, Section 97.403. Non-type accepted equipment may be used only
to maintain a level and length of contact as determined by the member agencies through
interlocal agreements. Tests of the equipment and training drills may be conducted in
accordance with FCC Rule and Regulation Part 97, Subpart E, Section 97.407 (e,4) and with
approval of the agency(s) involved. Under the same described circumstances, non-licensed
personnel are authorized to use ARES equipment for disaster communications.
(c) Amateur Radio packet (digital) radio will be employed to deliver emergency information and
status reports as needed. Amateur radio will be used to send voice, data and video
lxansmissions for accurate assessment and documentation of the emergency.
2. OTHER COMMUNICATIONS.
Resources such as (but not limited to) wireline telephones, cellular telephones, paging devices, radios, etc.,
will supplement the primary and secondary radio networks as are available. However, ongoing close
coordination and contact will be necessary to maintain effective control. Should the primary or secondary
radio communications systems not be available, any of all resources may be employed to carry out the
mission.
3. REPAIR AND RESTORATION OF COMMUNICATIONS.
a. The prompt repair of damaged emergency communications equipment and restoration of emergency
communications systems will take precedence over non-essential communications activities. The
MEDNET radio system, EOC equipment and local public safety channels will be repaired as quickly as
possible. Of highest priority for the restoration of telephone service will be the 9-I-1 system.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident related expenditures and obligations. (Refer to Addendum for sample forms.)
[XEOC\PLANX4] PART4,PAGE3 November !, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 4-4
LOGISTICS
PART 4B
INCIDENT FACILITIES
MISSION: Physical support of the emergency management system is the primary mission of the incident facilities
element of the plan. This includes setting up and maintaining the Command Posts, Emergency Operations Centers,
REOC, and other necessary support facilities needed for disaster response and recovery.
ORGANIZATION: A Regional Facilities Unit will be established and staffed as appropriate by the Logistics
Division Chief
RESPONSIBILITIES:
1. EMERGENCY OPERATIONS CENTERS: Set up and equip the Regional Emergency Operation Center
when so instructed. Establish an alternate EOC if necessary. Assist in establishing primary or alternate Zone
EOCs as necessary. Ensure provision of support services including emergency power, clean up and trash
removal, and the repair and maintenance of support equipment. Monitor Zone EOC needs and provide
assistance where necessary.
2. COMMAND POSTS: Provide support equipment to the on scene command post(s) and staging areas where
possible. This will include acquisition of nearby buildings or structures as appropriate, erection of temporary
shelter from the rain or sun, provision of traffic control and security equipment, such as barricades, etc.
Provide emergency power, lighting, on-site sanitation, or otherwise as needed.
3. Provide for food and shelter for emergency workers assigned, available and out of service. Also, provide for
food, water, shelter, and sanitary needs for emergency workers' families, if needed.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identi~
incident related expenditures and obligations. (Refer to Addendum for sample forms.)
PART 4C
RESOURCE MANAGEMENT
MISSION: The resource management element will provide for a multi-jurisdiction, multi-discipline organization to
ensure that the material support needs of the incident responders and the community are met to the fullest extent
possible.
ORGANIZATION: A Resource Management Unit will be established and staffed as appropriate at the Regional
Emergency Operation Center (REOC) by the Logistics Division Chief
RESPONSIBILITIES: Duties of the Resource Management Unit include:
1. SUPPLIES AND EQUIPMENT:
a. Determine equipment and supply needs of the incident.
b. Receive and respond to requests for supplies and equipment.
[~EOC\PLANX4] PART4,PAGE4 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 4-5
LOGISTICS
c. Coordinate with the Finance Division regarding commitment of funds for purchase of supplies and
purchase or rental of equipment.
d. Organize and manage the receipt, storage, distribution and accountability of ordered supplies and
equipment.
2. TRANSPORTATION AND FUEL:
a. Receive and respond to requests from incident personnel for transportation, including assistance with
evacuation.
b. Maintain accountability of transportation resources.
c. Assume coordination of available fuel resources if necessary, and establish fuel distribution to incident
responders and the public.
3. FOOD/WATER SUPPLIES:
a. Receive and respond to requests from the Shelter and Feeding Unit for acquisition of food and water.
b. Determine status of local wholesale and retail food supplies; if necessary, establish a system of
coordinated distribution of available supplies.
c. Coordinate with the Public Information Officer on the dissemination of information to the public on food
and potable water distribution.
4. LABOR FORCE:
a. Determine personnel needs of the incident.
b. Receive and respond to requests for manpower.
c. Organize and manage a system for the management of volunteer manpower.
d. Expedient training will provide for accelerated training as needed to correct any deficits during a
disaster, should time and circumstances permit.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident related expenditures and obligations. (Refer to Addendum for sample forms.)
RATIONING AND PRICE CONTROL: Policies regarding voluntary or mandatory price control measures,
distribution restrictions or prioritization, rationing, or other such controls on food and essential supplies, are the --
responsibility of the multi-jurisdictional Recovery Group. Wherever possible, such policies will be uniformly
applied throughout ali of the impacted jurisdictions.
FREE MARKET SYSTEM: A free market economy, through the existing local wholesale and retail food and
· material distribution system, will be encouraged and supported to the fullest extent possible. Voluntary controls
will be recommended where necessary; mandatory controls on food, fuel, and essential goods will only be imposed
as a last resort.
[~EOC\PLAN~4] PART4,PAGE5 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 4-6
LOGISTICS
RESOURCE MANAGEMENT POLICY:
1. Except where provided for by prior arrangement through Emergency Response Procedures supporting this
plan, or approved First-Hour Plans, response and/or recovery resources will not deploy to the disaster scene
unless requested by incident command personnel.
2. When resources are requested, "check in" is required at a designated reporting area unless otherwise
instructed. Resources released from the incident will "check out" in like manner.
3. The cost of supplies, equipment, and material ordered through the Regional Logistics Division will be the
responsibility of the ordering jurisdiction. Other costs (wages, vehicie mileage, etc.) associated with the
response of an external resource will be covered according to existing mutual aid agreements. Expedient
agreement~ will be established where no pre-crisis arrangements have been made.
[XEOCWLANX4] PART4,PAGE6 November I, 1996
PENINSULA REGIONAL EMERGENVY PLAN
PART 5
FINANCE AND ADMINISTRATION
MISSION STATEMENT OF THE FINANCE AND ADMINISTRATION DIVISION ............... 5-1
ORGANIZATION OF THE FINANCE AND ADMINISTRATION DIVISION .......................... 5-1
GENERAL RESPONSIBILITIES OF THE FINANCE AND ADMIN. DIVISION CHIEF ......... 5-1
COST TRACKING ......................................................................................................................... 5-1
PART 5A: COST TRACKING ...................................................................................................... 5-1
PURPOSE
ORGANIZATION
RESPONSIBILITIES
COST TRACKING
PART 5B: CLERICAL SUPPORT ................................................................................................ 5-2
PURPOSE
ORGANIZATION
RESPONSIBILITIES
[~EOC\CHART] November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
FINANCE AND ADMINISTRATION
FINANCE
COST
TRACKING
4 TIMEUNIT I
_J COMPENSATION
CLAIMS UNIT
PROCUREMENT
UNIT
CLERICAL
SUPPORT
[~EOC\CHART] November 1, 1996"
PENINSULA REGIONAL EMERGENCY PLAN PAGE $-1
FINANCE AND ADMINISTRATION
PART 5
FINANCE AND ADMINISTRATION
MISSION STATEMENT OF THE FINANCE AND ADMINISTRATION DIVISION: The Finance and
Administration Division will ensure the development and monitoring of responsible fiscal policies and procedures
during times of crisis to the extent possible considering the nature and scope of the event, and also coordinate
disaster cost recovery and compliance with state and federal requirements for disaster relief.
ORGANIZATION OF THE FINANCE AND ADMINISTRATION DIVISION: Each jurisdiction will identify
and train personnel to assume the responsibilities of Finance and Administration Division Chief. Emergency
Response Procedures for each jurisdiction will define how the Finance and Administration Division will be staffed.
Functional responsibility of the Finance and Administration Division will include:
1. COST TRACKING UNIT: Coordination of post-crisis recovery, price stabilization, claims adjustment, and
all other issues related to the rapid and complete financial recovery of the public and private sectors.
2. CLERICAL SUPPORT UNIT: Provides incident clerical support where needed.
GENERAL RESPONSIBILITIES OF THE FINANCE AND ADMINISTRATION DIVISION CHIEF:
The Finance and Administration Division Chief will assume the responsibilities of the division or will staffand
supervise the division as required by the nature and scope of the emergency. In some Level II incidents, it might be
appropriate for the Finance Division Chief to move to the lC position for the recovery phase.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
PART 5A
COST TRACKING
PURPOSE: Cost tracking will be initiated at the earliest possible opportunity in a crisis in order to ensure accurate
and timely analysis of local government commitment. Cost tracking is an essential element in early disaster
recovery.
ORGANIZATION: Qualified personnel from each jurisdiction will be assigned to coordinate cost tracking within
the jurisdiction, including all public departments and agencies. Cost tracking for agencies and organizations with
multi-jurisdictional responsibilities will be coordinated at the Regional Emergency Operation Center (REOC). All
records will be forwarded to the Regional Finance and Administration Division for consolidation into a f'mal report.
RESPONSIBILITIES:
!. Advise all participating public agencies within their jurisdiction to begin cost tracking procedures
immediately; and continue to coordinate those activities for the duration of the incident.
2. Establish methods of assembling all available data associated with personnel, material, contract services, and
administrative or other costs incurred as a direct result of the incident.
I~EOC~PLANX5] PART 5, PAGE I November I, 1996
PENINSULA REGIONAL EMERGENCY PLAN PAGE 5-2
FINANCE AND ADMINISTRATION
Time Unit: Begin personnel time keeping procedures as soon as possible; collect time records from all participants
on a scheduled basis.
Compensation Unit: Maintain files of compensation for injuries and illnesses associated with incident.
Procurement Unit: Maintain all fmancial matters pertaining to contracts, leases, and fiscal agreements. Maintain
equipment time records.
COST TRACKING: Each agency will establish emergency cost tracking procedures in order to separately identify
incident-related expenditures and obligations. (Refer to Addendum for sample forms.)
PART 5B
CLERICAL SUPPORT
PURPOSE: To support the secretarial needs of the incident opertions.
ORGANIZATION: Personnel department will allocate secretarial resources from county, local, and private
agencies to be recruited to fill needs of incident command.
RESPONSIBILITIES:
To ensure message handling, record keeping~ files, typing, and all other clerical tasks within the incident
command are prompt and accurate.
[~EOC\PLAN~5] PART 5, PAGE 2 November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
ADDENDUM
CROSS REFERENCE TO WAC 115-30
PLANNING REFERENCE MATERIALS USED FOR THIS PROJECT
SAMPLE PROCLAMATION OF EMERGENCY
PREP FORMS
STATE EMERGENCY MANAGEMENT FORMS
LISTING OF SUPPORT GROUPS
PLAN REVIEW SCHEDULE
READINESS LOG (SAMPLE)
GLOSSARY
[~EOC\CHART] November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
INDEX AND CROSS REFERENCE
CROSS REFERENCE TO WAC 118-30 - "LOCAL EMERGENCY MANAGEMENT/SERVICES
ORGANIZATIONS, PLANS AND PROGRAMS"
AS REQUIRED BY WAC 118-30-060 (4)
WAC REQUIREMENT PENINSULA REGIONAL PLAN
118-30-060(1 )(a) Mission or purpose ..................................................................................... SECTION I
118-30-060(I)Co) Organization and responsibilities .............................................................. SECTION II
118-30-060(1)(c) Concept of Operations ............................................................................. SECTION III
118-30-060(1)(d) Administration and logistics ................................................................... SECTION IV
118-30-060(1)(e) Direction and control ................................................................................ SECTION V
118-30-060(2)(a) Coordination .................................................................................................... PART 1
118-30-060(2)(b) Continuity of Government ..................................................... SECTION V, PART V-1
118-30-060(2)(c) Emergency resource management ................................................................. PART 4C
118-30-060(2)(d) Warning .................................................... ~ .................................................... PART lB
118-30-060(2)(e) Emergency public information ...................................................................... PART lB
118-30-060(2Xf) Response and recovery operations reports ..................................................... PART 3B
118-30-060(2)(g) Movement (evacuation) ................................................................................ TITLE 05
118-30-060(2)(h) Shelter ............................................................................................................ PART 2F
118-30-060(2)(i) Human resources (manpower) ....................................................................... PART 4C
118-30-060(2)(,j) Mass care and individual assistance ............................................................... PART 4F
118-30-060(2)(k) Medical, health and mortuary ........................................................................ PART 2E
118-30-060(2)(1) Communication ............................................................................................. PART 4A
118-30-060(2)(m) Food ............................................................................................................... PART 4C
118-30-060(2)(n) Transportation ................................................................................................ PART 4C
118-30-060(2)(0) Radiological and technological protection .................................................... TITLE 10
118-30-060(2)(p) Law enforcement ........................................................................................... PART 2C
118-30-060(2)(q) Fire protection ................................................................................................ PART 2B
118-30-060(2)(r) Emergency engineering services ................................................................... PART 2D
118-30-060(2)(s) Search and rescue .......................................................................................... PART 2A
118-30-060(2)(t) Military support ............................................................................................ PART 2G
118-30-060(2)(u) Religious and volunteer agency affairs ......................................................... PART 4D
118-30-060(2)(v) Emergency administrative procedures ............................................................. PART 5
118-30-060(2)(w) Emergency fiscal procedures and records ..................................................... PART 5A
118-30-060(2)(x) Training and education ............................................................. SECTION I; PART 4C
118-30-060(2)(y) Energy and utilities ....................................................................................... PART 2D
118-30-060(2)(z) Special subjects .................................................................................. Listed as "Titles"
[kEOCXPLAN~INDEX] November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
INDEX AND CROSS REFERENCE
REFERENCE
Revised Code of Washington, Chapter 38.52, Emergency Management.
Washington Administrative Code, Chapter 118-64, Adopted rules, Deparunent of community Developmen~
Emergency Management Division.
Washington Administrative Code, Chapter 118-30, Local Emergency Management Organizations, Plans and
Programs.
Emergency Planning Guide, Washington State Division of Emergency Management, January 1987.
A Guide for the Review of State and Local Emergency Operations Plan, (CPG I-SA), Federal Emergency
Management Agency, October 1992.
~EOC~PLAN~NDEX] November 1, 1996
BEFORE THE BOARD OF CLALLAM COUNTY COMMISSIONERS
IN THE STATE OF WASHINGTON
IN THE MATTER OF: )
) RESOLUTION NO. __, 199__
PROCLAMATION OF EMERGENCY )
THE BOARD OF CLALLAM COUNTY COMMISSIONERS finds as follows:
WHEREAS, the Clallam County Road Department, Emergency Services Division, has reported to the Board
of Clallam County Commissioners that beginning on or about (date) ,
(incident). has impacted Clallam County; and
WHEREAS. persons and property are and will be damaged unless further efforts are taken to reduce to the threat
to life and property; and
WHEREAS, extensive damage has and is still occurring; and
WHEREAS, there is an emergency present which necessitates activation of the Peninsula Regional Emergency
Plan, including utilization of emergency powers granted pursuant to RCW 36.40.180, therefore
BE IT RESOLVED BY THE BOARD OF CLALLAM COUNTY COMMISSIONERS in consideration ~fthe
above findings of fact:
SECTION I: That it is .hereby declared that a state of emergency exists due to (incident).~
conditions in Clallam County.
SECTION II: The Clallam County Emergency Services Director (County Road Engineer) is hereby directed to
activate those portions of the Peninsula Regional Emergency Plan necessary to combat the effects of
__(incident).__ to the extent possible. State assistance may be requested if local and/or regional resources
become exhausted in meeting the needs of the emergency.
SECTION III: Designated departments are authorized to enter into contract and incur obligations necessary to
combat such emergency to protect the health and safety of persons and property, and provide emergency
assistance to the victims of such disaster.
SECTION IV: Each designated department is authorized to exercise the powers vested under Section III of this
resolution in the light of the exigencies of an extreme emergency situation without regard to time-consuming
procedures and formalities prescribed by law (excepting mandatory constitutional requirements).
PASSED AND ADOPTED THIS ~ DAY OF ., 199__.
BOARD OF CLALLAM COUNTY COMMISSIONERS
Phillip Kitchel, Chair
Dorothy Duncan
ATTEST: Martha M. Ireland
Karen Flores
Clerk of the Board RESOLUTION NO. , 199
CHRONOLOGY-
EOC MASTER LOG
PREP FORM 010
DATE TIME ACTIVITIES REFERENCE
SITUATION
REPORT
PREP FORM 001 (SITREP)
INFORMATION I~i~NAGEMENT SYSTEM - PENINSUL~ REGIONAL EMERGENCY PROGRAM
uATE TIME REPORT NUMBER
REPORTED BY
ZONE I II III IV
(Briefly outline events in the current OPPERATIONAL PERIOD.)
1. MAJOR EVENTS J[~ IN THIS DIVISION:
2. SUMMARY OF ACTIONS BEING TAKEN:
· ESTIMATE % OF CAPABILITY COMMITTED: 4.
~ EMS ~ LAW ENFORCEMENT'
FIRE PUBLIC WORKS
, I I I I
PREP FORM 00t PAGE 1 OF 4
5. ACTION PLAN FOR tHE CURRENT OPERATIONAL PERIOD:
CONTINUE ON PAGE 4 IF NECESSARY
6. SUMMARY OF ACTIONS BEING TAKEN:
CONTINUE ON PAGE 4 IF NECESSARY
PREP FORM 001 PAGE 2 OF 4
PART 2:
NOTE: For all PART 2 entries use cumulative totals for your operational area
(Figures for this report should reflect all previous reports.)
7A. MAJOR INJURIES ! I SA. EVACUATION AREA:
7B. MINOR INJURIES I I
7C. MISSING
7D. PENDING
7E. KNOWN DEAD I I
8B.# OF HOMES/BUSINESS.
8C.# OF PERSONS EVACUATED
'9. DAMAGE TO PROPERTY AND FACILITIES: (SUBMIT DAMAGE ASSESSMENT REPORT LATER)
DESTROYED MAJOR MINOR TO
(unusable) DAMAGE MODERATE
9A. HOUSES I'
9B. MOBILE HOMES
9C. BUSINESSES
9D. BRIDGES
9E. STREETS AND ROADS
9F. WATER MAINS
9G POWER TRANSMISSION
PREP FORM 001 PAGE 3 OF 4
CONTINUATION SHEET: Use this page to explain any item in PREP Form 001
ITEM ~ NARRATIVE
OPS PLANS LOGISTICS FINANCE PlO I/C
PREP FORM 001 PAGE 4 OF 4
PAGE OF
DAMAGE ASSES-SM NT
R F_PORT
INFORMATION MANAGEMENT SYSTEM - PENINSULA REGIONAL EMERGENCY PROGRAM
DATE OF THIS REPORT I CONTROL NUMBER
I
ZONE I II III IV I [~] PRELIMINARY ~ FINAL
A, GENCY/DEPARTMENT
JURISDICTION
I--I ~o.~s I-I .~. ~¥ i-I ~.us.
~ LOWER ELWHA E~] OTHER PERIOD COVERED BY THIS REPORT
TO:
CATEGORY:
r-"] DEBRIS CLEARANCE ~ WATER CONTROL FACILITIES
~ PROTECTIVE MEASURES [~] PUBLIC BUILDING AND EQUIPMENT
ON SYSTEM
PARKS/OTHER
OFF SYSTEM L.~
LOCATION/ADDRESS:
OTHER DESCRIPTION:
DESCRIPTION OF DAMAGE
IF MORE ROOM NEEDED SEE BACK
ESTIMATED COST OF REPAIR INSPECTION CONDUC] EL) BY:
SIGNATURE DATE:
PREP FORM 011B PAGE 1 OF 2
ADDITIONAL NOTES:
PREP FORM 011B PAGE 2 OF 2
DAMAG ASSESSMENT
REPORT ·
o.
INFORMATION MANAGEMENT SYSTEM - PENINSULA REGIONAL EMERGENCY PROGRAM
DATE OF THIS REPORT ~ CONTROL NUMBER
ZONE I II III IV r-] PRELIMINARY [--'] FINAL
JURISDICTION AGENCY/DEPARTMENT
~ CLALLAM COUNTY r"-'] PORT ANGELES ~ SEQUlM
REPORT PREPARED BY
r~ FORKS r'--] NEAH BAY r-'-] LA PUSH
r-"] LOWER ELWHA ~'~ OTHER PERIOD COVERED BY THIS REPORT
~ TO:
CATEGORY: E~ OWNER OCCUPIED HOUSE/PRIMARY RESIDENCE
OWNER OCCUPIED MOBILE HOME/PRIMARY RESIDENCE
r -~- BUSINESS (includes rental property)
. [~ FARMS (includes, crops, livestock and farm facilities)
OTHER
LOCATION/ADDRESS:
OTHER DESCRIPTION:
NAME OF OWNER: TELEPHONE/CONTACT
NAME OF OCCUPANT: TELEPHONE/CONTACT
NUMBER OF PERSONS OCCUPYING THE RESIDENCE or NUMBER OF EMPLOYEES:
ESTIMATED DEGREE OF DAMAGE:
DESTROYED (more than 75% - unusable)
r -~ MAJOR (more than 10%)
- r--'] MINOR (less than 10%
PREP FORM 01 lA PAGE 1 OF 2
DESCRIPTION OF DAMAGE:
HAS THE STRUCTURE BEEN DECLARED UNINHABITABLE?
DATE OF INSPECTION: I INSPECTION CONDUCTED BY:
I
SIGNATURE OF DAMAGE ASSESSMENTTEAM LEADER:
ADDITIONAL NOTES:
(THIS PART TO BE COMPLETED BY RECOVERY UNIT)
LEGAL DESCRIPTION:
OWNER ESTIMATED COST OF REPAIR/RESTORATION/REPLACEMENT:
ASSESSED VALUATION:
DECLARA T/ON:
PREP FORM 01 lA PAGE 2 OF 2
INCID NT RELATED
EXPENDITUR S
PREP FORM 012
INFORMATION MANAGEMENT SYSTEM - PENINSULA REGIONAL EMERGENCY PROGRAM
DATE OF THIS REPORT CONTROL NUMBER
ZONE I 2 3 4 I-'-I PRELIMINARY I--1 FINAL
JURISDICTION 'AGENCY/DEPARTMENT
I---1 CLALLAM COUNTY I-"] PORT ANGELES I--1 SEQUIM
REPORT PREPARED BY
I-I Fo.~s I--i .~. ~^Y i-I ~.us.
I---1 LOWER ELWHA I~1 OTHER PERIOD COVERED BYTHIS REPORT
TO:
Estimates are acceptable for preliminary reports. Final figures must be supported by payrolls, schedules of
equipment used on the job and associated costs, invoices, warrants and checks issued for materials and
supplies directly related to the incident. ALL FIGURES ARE FOR THIS REPORTING PERIOD ONLY.
1. ESTIMATE OF WORK pERFORMED BY FORCE ACCOUNT
ITEM/DESCRIPTION AMOUNT
$
$
$
$
$
(USE ADDITIONAL SHEET IF NECESSARY)
2. ESTIMATE OF WORK PERFORMED BY CONTRACT:
ITEM/DESCRIPTION AMOUNT
$
$
$
$
$
$
(USE ADDITIONAL SHEET IF NECESSARY)
PREP FORM 012 PAGE 1 OF 2
3. COST OF MATERIALS PURCHASED (Not included COST OF EXPENDABLE SUPPUES PURCHASED (Not included in
in Block I or 2): Block I or 2):
$ $
$
$
$
5. COST OF OTHER INCIDENT RELATED EXPENDITURES:
$
$
FOR THIS REPORTING PERIOD: FOR THIS REPORTING PERIOD:
FOR RNANCE SECTION USE ONL Y:
PREP FORM 012 PAGE 2 OF 4
SPOT.
REPORT
PREP FORM 013
'INFORMATION MANAGEMENT SYSTEM - PENINSULA REGIONAL EMERGENCY PROGRAM
1. DATE OF THIS REPORT ' 1'2' CONTROL NUMBER
I
ZONE I 2 3 4'"
3. JURISDICTION 4. AGENCY/DEPARTMENT
[~ CLALLAM COUNTY [--] PORT ANGELES [--] SEQUIM 5. REPORT PREPAR~=D BY
~ LOWER ELWHA ' F-"] OTHER s.' PERIOD COVe=RED BY THIS REPORT
TO:
7. GEOGRAPHICAL AREA CovERED BY THIS SPOT REPORT: '
8. BASE OF OPERATIONS:
IN-PROGRESS INCIDENTS
9. OBSERVATIONS/DAMAGE:
10. ACTIONS BEING TAKEN BY YOUR ORGANIZATION:
11. ESTIMATED NUMBER OF INJURIES:
MAJOR MINOR DEAD MISSING
PREP FORM 013 PAGE 1 OF 2
l~_ DEFICIENC-~E~/IMMEDIATE NEEDS:
13. NO. OF AGENCY PERSONNEL ASSIGNED TO THE INCIDENT: I 14. % OF AGENCY CAPABILITY COMMITTED:
I
15. MAP/SKETCH/NOTES:
16. REPORTI'~ANSMil-rED VIA:
FAX RADIO COURIER ~ TELEPHONE E-MAIL __ OTHER
APPLICANT: DEM 130, PG 2
COUNTY:
1. Identify and describe damages which constitute a health and/or safety hazard to the
general public
2. Describe population adversely affected directly or indirectly by the loss of public
facilities or damages.
3. What economic activities are adversely affected by the loss of public facilities or -
damages?
4. Describe how the applicant intends to repair the damage, provide a schedule for
accomplishing the work, and describe the source and availability of funds to
accomplish the repairs. How quickly can the damages be repaired, without
degradation of public services?
5. What is the impact on public services if a declaration is not made?
DAMAGE TO.THE PRIVATE SEC.TOR
· tsdiction:
Type of Occurrence: Date of Occurrence:
Private Res~ % of
Secondary Res. Loss Comments:
Mobile Home Est. Covered Access
~ame, Address Own/ Farm of $ By Habit- or Utility
~d Phone Rent · Business Loss Insurance able? Other
EMD Form No. 140 (Revised 6/96
CLALLAM COUNTY
SITUATION REPORT ,
;TALE MISSION ! INClDEI~rl' #: INCIDENT NAME OR DESCRIPTION:
SITREP #: JURISDICTION: DATE: I I PREPARED BY:
TIME: , m-~ APPROVED BY:
I.- ~,ASUALTY I VICTIM TOTALS:
============================ "T: ' ' .~¥<~<~'~..~:<: .':~. ~<.~:<< ~'" >~:<-:::-'-';<:::~:~:- :~<'-.-.~;< ~:~,~:~:;~ ':;' :'~ ' -~; ':<~ ::' ~ :~:;¥'~ - '~:~':<¥:¥:
2. GENE~L SITUATION I STA~S:
~;-::...;:;:.:¥. ===========================================::?: ;.:..;.;.:.:.;:¥."-+:.:.;:::::¥.:~;:::::::<::..--.'-.:;::::::~:~::<::..-...::.~.?.:.:~ ...~?.:..~.:?..-.-:.,.~.?--::;:~::.:.::¥::.:.::::::¥~.~: ===============================================================================================================================================================================================================
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3. CURRENT EVACUATION STATUS:
~.~:: ::::::::::::::::::::::: ~.::~:~:~: ~: ::::::: :::::::: :~::: i: :~: ~::: :~: ~ ~:: ::::::::::::::::::::: ~ .:~ :~.~: ~: '.....: .-: :~.~-:~ · -..: · -:. ·: ·...*:.: ~-: ~.~ x~:~:~P::~:-:- ...:..:: :::::::: :~:::: ::~: ::: ~ :~ .'.:~::~:::~.':'~:::.'.:.::,>.~: :.:: :'-~:: .':-:: ::~:..': :i: 'i:i:!,::!: ::~t:::':!~i:~;,<.>. :~?:i:::iP~Y~:!:: ~:~:.~
4. CURRENT SHELTER STATUS:
.:*:.:.:. * - ~ .:: - .*'.. - -:- - * .:*:- *:*:*:::: -:*:.:. ***..:~i*:::~-.'*:-:-:*:~-:-**::-:.'.::::.: :.:*:::: :-:: :::::-:.:
5. CURRENT PRIORITY NEEDS:
6. FUTURE OUTLOOK I PLANNED.ACT. IONS:
7. WEATHER at incident Location:
Time of Report:: ~ iiiili ?:Wind FROM: FORECAST:
8, OTHER COMMENTS:
~emsitrep.frm
I 1. INCIDENTNAME 12. DATE 13. TIME
INCIDENT BRIEFING PREPARED PREPARED
4. MAP SKETCH .....
5. CURRENT ORGANIZATION
AIR ATTACI( '~
AiR TANKER COORD. .-
HELICOPTER COORD.
201 ICS 3-82 PAGE 1
NFES 1325
PAGE 2
6. RESOURCES SUMMARY
RESOURCES RESOURCE ETA ON LOCATION/ASSIGNMENT
ORDERED IDENTIFICATION SCENE -
!
I
I
I
I
I
I
I
I
I
1. INCIDENT NAME 2. DATE 3. TIME
INCIDENT OBJECTIVES P. EPARED FREPARED
4. OPERATIONAL PERIOD (DATE/TIME)
5. ~NERAL CONTROL OBJECTIVES FOR THE INClDt~NT (INCLUDE ALTERNATIVES,!
6. WEATHER FORECAST FOR OPERATIONAL PERIOD
7. GENERAL/SAFETY MESSAGE
8. ATrACHMENTS ( V IF ATTACHED)
ORGANIZATION LIST (ICS 203) [] MEDICAL PLAN (ICS206) []
DIVISION ASSIGNMENT LISTS (ICS204) [-I INCIDENT MAP []
[] COMMUNICATIONS PLAN (ICS205) [] TRAFFIC PLAN []
9. PREPARED BY (PLANNING SECTION CHIEF) 10. APPROVED BY (INCIDENT COMMANDER)
202 ICS 3/80
ORGANIZATION ASSIGNMENT LIST 1. INCIDENT NAME j2. DA'rE PREPARED 13.-~ '.',L PREPAREDI
POSITION NAME 4.OPERATIONAL PERIOD (DATE/TIME)
5. INCIDENT COMMANDER AND STAFF
INCIDENT COMMANDER 9. OPERATIONS SECTION
DEPUTY CHI EF
SAFETY OFFICER DEPUTY
INFORMATION OFFICER a. BRANCH I--DIVISIONS/GROUPS
LIAISON OFFICER BRANCH DIREC'I'OR
6. AGENCY REPRESENTATIVES DEPUTY
AGENCY NAME DIVISION/GROUP
DIVISION/GROUP
DIVISION/GROUP
DIVISION/GROUP
DIVISION/GROUP
b. BRANCH I I -- OIVISIONS/GROUI~
BRANCH DIRECTOR
7. PLANNING SECTION DEPUTY
CHIEF DIVISION/GROUP
DEPUTY DIVISION/G ROMP
RESOURCES UNIT OIVlSION/G ROMP
SITUATION UN IT DIVISION/G ROMP
DOCUMENTATION UNIT DIVISION/G ROMP
DEMOBILIZATION UNIT ¢. BRANCH III--DIVISIONS/GROUI~
TECHNICAL SPECIALISTS BRANCH DIRECTOR
DEPUTY
DIVISION/GROUP
DIVISION/G ROMP
DIVIStON/G ROMP
DIVISION/GROUP
8. LOGISTICS SECTION DIVISION/GROUP
CHIEF / d. AIR OPERATIONS BRANCH
DEPUTY ~ AIR OPERATIONS BR. DIR.
a. SUPPORT BRANCH AIR ATTACK SUPERVISOR
DIRECTOR AIR SUPPORT SUPERVISOR
SUPPLY UNIT HELICOPTER COORDINATOR
FACILITIES UNIT AIR TANKER COORDINATOR
GROUND SUPPORT UNIT 10, FINANCE SECTION
b. SERVICE BRANCH CHIEF
DIRECTOR J DEPUTY
TIME UNIT
f PROCUREMENT UNIT
COMMUNICATIONS UNIT COMPENSATIoN/cLAIMS UNI'T
MEDICAL UNIT COST UNIT
FOOD UNIT
'-~"~ 'rcs ]/82 J PREPARED BY (RESOURCES UNIT)
NFES ~327
;N~ 'qT NAME 4. OPERATIONAL PERIOD
DATE
TIME
5. OPERATIONS PERSONNEL
PERATIONS CHIEF DIVISION/GROUP SUPERVISOR
RANCH DI RECTOR Al R ATTACK SUPERVISOR NO.
6. RESOURCES ~51GNED THIS PERIOD
RIKE TEAM/TASK FORCE/ DROP OFF PICK UP
ESOU RCE DESIGNATOR LEADER P,To~rl M E PT./-FI ME
CONTROL OPERATIONS
SPECIAL INSTRUCTIONS
9. DIV SION/GROUP COMMUNICATION SUMMARY
FUNCTION J FREQ. SYSTEM CHAN. FUNCTION .FREQ. I SYSTEM CHAN.
OMM~kND
REPEAT J J REPEAT ,
b-~ ~ouP I
T :AL J GROUND TO AIR
REP .D BY (RESOURCE UNIT LDR.) APPROVED BY (PLANNING SECT. CH.) DATE I TIM. E
l
204 ICS 1/82
NFES [$28
MEDICAL PLAN PREPARED PREPARED
5. INCIDENT MEDICAL AID STATIONS
PARAMEDICS
MEDICAL AID STATIONS LOCATION
YES NO
6. TRANSPORTATION
A. AMBULANCE SERVICES
PARAMEDICS
NAME ADDRESS PHONE
YES NO
B. INCIDENT AMBULANCES
PARAMEDICS
NAM E LOCATION
YES NO
7. HOSPITALS
TRAVEL TIME HELIPAD BURN CENTER
NAME ADDRESS PHONE
8. MEDICAL EMERGENCY PROCEDURES
206 [CS 8/78 I 9. PREPARED BY (MEDICAL UNIT LEADER) 10. REVIEWED BY (SAFETY OFFICER}
PENINSULA REGIONAL EMERGENCY PLAN
SUPPORT GROUPS
MILITARY SUPPORT: Assistance of preparedness, response, and recovery activities.
USCG Group - Port .Angeles (360) 457-2206
State Military Forces (800) 258-5990
RELIGIOUS AFFAIRS: Provision of spiritual needs to victims and responders of a disaster.
Clallam County Ministerial Association (360) -- 683-1398
DISASTER ASSISTANCE TEAM (DAT)/VOLUNTEER AGENCIES: Leadership and
coordination of member agencies in planing response and recovery of a disaster.
American Red Cross (360) 457-7933
COMMUNITY VOLUNTEERS: Workforce to augment emergency services and organized
volunteer agencies with untrained volunteers under controlled circumstances to meet needs of
community.
American Red Cross (360) 457-7933
CLALLAM COUNTY SEARCH AND RESCUE: Provides through the Sheriffs Department
trained personnel in urban, wilderness, and specialty Search and Rescue.
Clallam County Sheriffs Department(360) 417-2459
CLALLAM COUNTY AMATEUR RADIO EMERGENCY SERVICES: Provide auxiliary
alternate communications service during a disaster.
Clallam County ARES (360) 452-6954
CLALLAM COUNTY CIVIL AIR PATROL: Provide assistance in aerial and communications
support.
Clallam County Sheriffs Department (360) 417-2459
[XEOC~PLAN~EDITOR] November I, 1996
PENINSULA REGIONAL EMERGENCY PLAN
PLAN REVIEW SCHEDULE
The Comprehensive Emergency Management Plan and all Supplementary Procedures
will be reviewed annually and updated as necessary. Coordination of plan review will be the
responsibility of the County Emergency Services section, in cooperation with the emergency
management representatives of the Plan signatory agencies.
Plan segments will be reviewed in accordance with the following schedule. If changes
are made, the effective date will be noted on each page. The Readiness Log will be maintained
to reflect the current status of all elements of the Plan.
January
Basic Plan (Section I through Section V)
February
Part 1- Emergency Management
Part lA- Inter-Agency Liaison
Part 1 B- Warning and Emerg. Public Information
March
Part 1 C- Safety
Part 1 D- REOC Chief of Staff
April
Part 2- Operations
Part 2A- Emerg. Medical Services
Part 2B- Fire
May
Part 2C- Law Enforcement
Part 2D- Public Works and Utilities
Part 2E- Public Health
Part 2F- Supply Receiving and Distribution
June
Part 2G- Air Operations
Part 2H- Transportation
Part 2I- Disaster Assistance Team/Volunteer Agencies
Part 2J- Emerg. Feeding and Shelter
[~EOC\PLAN~EDITOR] November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
July
Part 2K- Disaster Victim Information System
Part 2L- Religious Affairs
Part 2M- Community Volunteers
Part 2N- Military Support
August
Part 20- Clallam County Search & Rescue
Part 2P- Clallam County ARES
Part 2Q- Clallam County Civil Air Patrol
September
Part 3- Planning
Part 3A- Situation Unit
Part 3B- Documentation
October
Part 3C- Technical
Part 3D- Weather
Part 3E- Disaster Recovery Group
November
Part 4- Logistics
Part 4A- Communications Coordination
Part 4B- Incident Facilities
Part 4C- Resource Management
December
Part 5- Finance and Administration
Part 5A- Cost Tracking
Part 5B- Clerical Support
[~EOC\PLAN~EDITOR] November 1, 1996
PENINSULA REGIONAL EMERGENCY PLAN
READINESS LOG
(ANNUAL REVIEW AND UPDATE REQUIRED)
ELEMENT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Basic Plan
Part 1
Part lA
Part lB
Part lC
Part 1D
Part 2
Part 2A
Part 2B
Part 2C
Part 2D
Part 2E
Part 2F
Part 2G
Part 2H
Part 2I
Part 2J
Part 2K
Part 2L
Part 2M
Part 2N
Part 20
Part 2P
Part :Q
Part 3
Part 3A
Part 3B
Part 3C
Pan 3D
Part 3E
Part 4
Part 4A
Part 4B
Part 4C
Part 5
Part 5A
Part 5B
[XEOC\PLANXEDITOR] November I, 1996
Peninsula Regional Emergency Plan
GLOSSARY
Branch - An organizational element of the emergency management system with responsibility for major
segments of incident operations (e.g., Law Enforcement, Fire, Emergency Medical, Public Works).
Damage assessment - The post incident determination of the actual effects of the emergency on human,
economic, and natural resources; the process of appraisal of estimates losses.
Disaster Assistance Team (DAT) - The individual local and national volunteer based groups with disaster
relief and assistance roles in local, state, or federal plans; any local social, fraternal, religious, or community
service organizations.
Emergency or disaster - An event or set of circumstances which demand immediate action to protect life,
protect public property, preserve health, or to provide relief to any stricken community overtaken by such
occurrences.
Emergency Alerting System (EAS) - A local, state, and national system for access to standard
broadcastfrequeneies for the purpose of dissemination of official news and information in time of
emergency. Previously called the Emergency Broadcast System (EBS).
Emergency Operation Center (EOC) - The'primary location for the central coordination of all county
emergency response and recovery activities.
Evacuation - orderly movement of persons at risk away from the area of danger.
Federal Emergency Management Agency (FEMA) - The U.S. Government agency responsible for the
coordination of federal response to disaster, and the implementation of Public Law 93-288 (Robert T.
Stafford Disaster Assistance and Emergency Relief Act).
Finance Section - The major element of the Incident Command Team responsible for management of
incident related fiscal matters. '
Functional unit - A sub-element (ofa Section or Branch) within the Incident Command Team with
responsibilities for a specific set of duties.
Incident Action Plan (lAP) - The general control objectives and overall incident management strategy;
specific action plans prepared for each operational period.
Incident Commander - The individual(s) responsible for overall management; pre-designated by the plan or
determined based upon statutory responsibility, jurisdiction, or recognized expertise relating to the nature
and scope of the incident.
Incident Command System (ICS) - A nationally recognized mechanism for the management of res ources
and the coordination of complex multi-agency or multi-jurisdictional emergencies.
Mitigation - The activities undertaken to eliminate or reduce the degree of risk to life and property from a
specific hazard.
Peninsula Regional Emergency Plan
Operations Section - The major element of the Incident Command Team responsible for the direct attack on
the hazard (usually made up of law enforcement, fire, emergency medical, public works, and public health
functional units).
Operational Zone - Any of four geographical segments identified for the purpose of managing a multi-~
jurisdictional impact emergency; defined by geographical, resource, and political commonalities.
Peninsula Regional Emergency Program (PREP) - A multi-jurisdictional organization for coordination of
planning and the cooperative management of response and recovery resources; inter-jurisdictional
cooperation is defined in the Plan.
Planning Section - The major element of the Incident Command Team responsible for tactical planning, and
information management.
Preparedness - The activities taken before the emergency to plan for effective response and recovery.
Recovery - The actions and programs intended to return the community to its pre-incident vitality follgwing
a major disaster.
Regional emergency - An emergency which impacts two or more of the member jurisdictions of the
Peninsula Regional Emergency Program.
Response - Those emergency activities necessary to address the immediate and short term effects of the
disaster.
Section - A major element of the Incident Command Team having primary responsibility for oversight of
Operations, Planning, Logistics, or Finance.
Situation Report (SITREP) - Formal reports between EOC's that include the standard information requires
to show overall conditions; SITREPs are forwarded on a pre-determined schedule.
SPOT Report - A brief status and activity report from field units; may include specific information
requested by the EOC.
Standard Operating Procedures (SOP) - Detailed written instructions (internal procedures) which show how
emergency roles and responsibilities prescribed in the Emergency Management Plan will be carried out by
the individual departments and cooperating agencies.
Unified Command - A method within the Incident Command System for all agencies who have
jurisdictional responsibility to contribute equally to determining overall objectives of the incident, and
selection of a strategy to achieve those objectives; cooperative, multi-jurisdictional coordination.
Unit - A sub-element of the Incident Command Team (within a Section) having functional responsibility for
a specific activity.
Peninsula Regional Emergency Plan
Commonly Used Acronyms
ARC American Red Cross
ARES Amateur Radio Emergency Services
CP Command Post
DA Damage Assessment
DAT Disaster Assistance Team
EAS Emergency Alerting System (previously called Emergency Broadcast System)
EOC Emergency Operations Center
EMS ' Emergency Medical Services
FEMA Federal Emergency Management Agency
HAZMAT Hazardous Materials
IAP Incident Action Plan
ICS Incident Command System
CCSAR Clallam County (volunteer) Search and Rescue
LEPC Logical Emergency Planning Committee
MCI Mass Casualty Incident
PREP Peninsula Regional Emergency Program
RACES Radio Amateur Civil Emergency Service
SOP Standard Operating Procedure
WSEM Washington State Emergency Management (formerly Washington State
Emergency Management Division)
PENINSULA REGIONAL EMERGENCY PLAN
EDITOR'S NOTE: Although the plan has been thoroughly reviewed by the P.R.E.P. Council, and the technical
components of the plan have been scrutinized for accuracy, errors and omissions are likely. If you have any
comments on the planning process, the content of the plan, or any subject related to community emergency
preparedness, phase contact the Chair of the Peninsula Regional Emergency Planning council at (360) 417-
2305, or by writing the P.tLE.P. Council c/o the Clallam County Road Department, Emergency Services
Section, 223 East 4th Street, Port Angeles, Washington, 98362.
[~EOC\PLAN~EDITOR] November I, 1996