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RESOLUTION NO. ..3;2.- 79
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A RESOLUTION of the City of Port Angeles
providing for informal bidding procedures
for purchases of materials and supplies
with a cost of between $2,000 and $4,000.
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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
8 ANGELES as follows:
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Section 1. Whenever the reasonably anticipated purchase
10 price of supplies, material and equipment or services, other than
11 professional services, except for public works or improvements is
12 more than $2,000 but less than $4,000, advertisement and competi-
13 tive bidding for their purchase may be dispensed with, if the
14 procedures of this resolution are followed.
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Section 2. The department head who desires to use the
16 procedures of this resolution shall do the following:
17 (A) Obtain three (3) written or telephone quotes from vendors of
18 the supplies, etc., to be purchased.
19 (B) Transmit the quotes obtained to the City Council, accompanied
20 by a recommendation for award of the contract for purchase to
21 one of the vendors, who shall be the lowest responsible
22 bidder.
23 (C) If less than three (3) quotes are obtainable due to factors
24 beyond the control of the department head, he shall accompany
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his recommendation with an explanation of the reasons for the
26 lower number of quotes.
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Section 3. The City Council shall review the quotes and
28 the recommendation of the department head at an open public meet-
29 ing and shall award the contract for purchase to the lowest respon-
30 sible bidder.
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Section 4. After award of the bid, the bid quotations
32 shall be recorded in the Minutes of the City Council, shall be
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1 open to public inspection, and shall be available by telephone
2 inquiry to the department head making the request for purchase.
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3 PASSED by the City Council of the City of Port Angeles at a
day
4 regular meeting of the Council held this
5 of L.d2.~ , 1979.
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9 ATTEST:
10 Ma rian C. Parrish
11 Marian C. Parrish, City Clerk
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13 APPROVED AS TO FORM:
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15 Attorney
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