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HomeMy WebLinkAboutMinutes 01/08/2001 UTILITY ADVISORY COMMITTEE Port Angeles, Washington January 8, 2001 I. Call to Order: Chairman Campbell called the meeting to order at 3:10 p.m. II. Roll Call: Members Present: Chairman Campbell, Allen Bentley, Mayor Larry Doyle, Dean Reed, Larry Williams Members Absent: None Staff Present: Craig Knntson, Ken Ridout, Scott McLain, Gary Kenworthy, Jim Harper, Dave Ireland, Tom McCabe, Jeff Young, Doyle McGinley, Lany Dunbar, Dale Miller, Cate Rinehart Others Present: Karen Rogers, Dennis Bragg III. Approval of Minutes: Chairman Campbell asked if there were any changes or additions to the agenda. None were given. Chairman Campbell then asked if there were any additions or corrections to the meeting minutes of December 11, 2000. Dean Reed moved to approve the minutes. Allen Bentley seconded the motion, which carried unanimously. IV. Election of New Officers: Mayor Doyle nominated Dean Reed for the position of Chairman. Allen Bentley seconded the motion. Mayor Doyle nominated Larry Williams to serve as Vice Chair. Dean Reed seconded the motion, which carried unanimously. V. Discussion Items A. Solid Waste Ordinance Tom McCabe, Solid Waste Superintendent, advised that the yard waste could increase by 25% due to the burn ban, banning yard waste from residential containers and the 90 gallon residential conversion program. Mr. McCabe reviewed the changes in the ordinance and indicated that any errors would be corrected. A discussion followed with concern over specific stump size limitations and questions regarding treated wood. Dean Reed moved to recommend the City Council adopt the ordinance changes banning stumps at the landfill, plastics from the yard waste stream, and yard waste from residential collection 1 UTILITY ADVISORY COMMITTEE January 8, 2001 containers, beginning March 1, 2001. The ordinance is to include the editing and changes made at the meeting. Mayor Doyle seconded the motion, which carried unanimously. B. Overhead/Underground Construction on "0" Street Jim Harper, Electrical Engineering Manager, summarized the various reasons for pursuing overhead construction instead of underground in an area where final grades have not been established. A short discussion followed with a request to issue a press release explaining why this section of line is being constructed this way. Mayor Doyle moved concur with the staff recommendation to install this line overhead with the condition that when the area is developed underground construction would be considered. Allen Bentley seconded the motion, which carried unanimously. C. Presentation of Concept Plans for Water, Sewer, Electric, and Fiber Utilities in the UGA East Scott McLain, Deputy Director of Power Systems, gave an overview of the three areas being considered. Gary Kenworthy, Deputy Director of Engineering Services, indicated the Solid Waste Division would not be involved for a period of 7 years. Mr. Kenworthy addressed Wastewater indicating the areas mainly contained septic tanks, however, a reference was made to a previous CH2M Hill study which provided several alternatives. Doyle McGinley, Water, Wastewater Collection Superintendent, explained the difference in the county LUD areas and Gale's Addition versus the area divisions the City is considering and pointed out how the water is distributed. Jim Harper, Electrical Engineering Manager, discussed the various options available according to different scenarios and addressed future capacity. Larry Dunbar, Power Resources Manager, ended the presentation by focusing on the cable television franchise and fiber optics issues. There were short discussions throughout the presentations. No action taken. Information only. D. Fiber Optic Cable Bid Results Larry Dunbar, Power Resources Manager, explained that packets had been given to seven venders but only a single bid came in at 40% over the initial estimate and which was consequently rejected. A short discussion followed. No action taken. Information only. E. Fiber Optic Cable Purchasing Revised Authority Larry Dunbar, Power Resources Manager, gave a brief background stressing that three attempts had been made for advance purchase of cable without success. A discussion followed with concerns expressed over types of cable and establishing boundaries. Craig Knutson, City Attorney, suggested the resolution be modified under Section 2 to include "provided that said special market conditions no longer exist this waiver 2 UTILITY ADVISORY COMMITTEE January 8, 2001 shall cease to be enforced or in effect." Mayor Doyle moved to recommend to reject the sealed bid received on December 20, 2000; waive the competitive bidding process for the advance purchase of fiber optic cable; grant the City Manager with the Public Works and Utilities Director as his alternate, the authority to negotiate and enter into contracts for the advance purchase of fiber optic cable; and grant the City Manager with the Public Works and Utilities Director as his alternate, the authority to place an order to purchase fiber optic cable under a cooperative purchase agreement. Once contracts are executed, the City Manager, Mayor and City Council will be promptly notified. Council Williams seconded the motion, which carried unanimously. F. Telecommunications Design Consultant Selection Update Larry Dunbar, Power Resources Manager, indicated six firms had submitted a Request for Qualifications, three had been interviewed and that staff was currently undergoing negotiations. Mr. Dunbar suggested that due to a time factor a special meeting be arranged for the UAC to review the design engineering service. A brief discussion followed. Dean Reed moved recommend a special meeting on Monday, January 29, 2001 at 4 p.m. to obtain the UAC's recommendation to City Council to proceed with telecommunications design engineering services. Mayor Doyle seconded the motion, which carried unanimously. G. Telecommunications and Related Ordinances Report Larry Dunbar, Power Resources Manager, highlighted the report citing the draft ordinance on telecommunications (30 pages), the pole attachment ordinance (4 pages), wireless towers and telecommunications facilities (11 pages) and updating existing related ordinances. Mr. Dunbar indicated the report could be found on the interact at www.mcco.com/PortAngeles/index.html and that written comments would be accepted through February 16, 2001. No action taken. Information only. VI. Late Items: None VII. Next Meeting: January 16, 2001 6 p.m. - Workshop Reminder January 29, 2001 4 p.m. - Special Meeting February 12, 2001 3 p.m. - Regular Meeting VII1. Adjournment: Chairman Campbell adjourned the meeting at 5:45 p.m.