HomeMy WebLinkAboutMinutes 01/14/2003
I. Call to Order:
UTILITY ADVISORY COMMITTEE
Port Angeles, Washington
January 14, 2003
Chairman Bentley called the meeting to order at 3: 1 0 p.m.
II. Roll Call:
Members Present:
Members Absent:
Staff Present:
Others Present:
III. Approval of Minutes:
Chairman Bentley, Councilman Campbell, Dean Reed, Councilmember
Erickson, Councilman Williams
Councilmember Rogers
Michael Quinn, Craig Knutson, Glenn Cutler, Scott McLain, Larry
Dunbar, Steve Sperr, Jim Harper, Bill Beverford, Cate Rinehart
Brian Gawley - Daily News
Ivan Cowles - City of Forks Water Dept.
Tim Smith - City of Forks Water Dept.
Tim Hockett - Olympic Community Action Programs
Mike Glenn - Olympic Medical Center
Todd Irwin - Olympic Peninsula Dental Society
Tom Locke - Clallam County Health and Human Services
Steve Chapman - Peninsula Childrens Clinic
Bette Schueler - Floridation Committee
Jim Leskinovitch - OMC Board Member
Cyndi Newman - Clallam County Oral Health Program
Craig Johnson - Capacity Provisioning
Pete Grigorieff - Northland Cable TV
Chairman Bentley asked if there were any additions or corrections to the meeting minutes of
December 10, 2002. Councilman Campbell moved to approve the minutes. Councilmember
Erickson seconded the motion. Councilman Williams abstained due to absence at the meeting.
IV. Elections Of Officers:
Councilman Campbell moved to nominate Councilmember Erickson as Chairman. Allen Bentley
seconded the motion, which carried unanimously.
Councilmember Erickson moved to nominate Councilman Campbell as Vice Chairman. Allen
Bentley seconded the motion, which carried unanimously.
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V. Discussion Items
A. Fluoridation Presentation By Olympic Medical Center
Jim Leskinovitch, Olympic Medical Center Board Member, gave a brief introduction regarding the need
to introduce fluoridation into the City system. Mike Glen, Olympic Medical Center, Dr. Todd Irwin,
Olympic Peninsula Dental Society, Steve Chapman, Peninsula Childrens Clinic, Tim Hockett, Olympic
Community Action Programs, Tom Locke, Clallam County Health and Human Services, and Cindy
Newman, Clallam County Oral Health Program, each gave a short presentation. Olympic Medical Center
and its affiliates have noted a marked increase in the admittance of people suffering from tooth decay
and oral pain. Their findings indicate a cost of approximately fifty cents per person per year could
decrease the problem as much as sixty percent. A grant is available through the Washington Dental
Service Association to help offset the cost to the City. A presentation will be made at the February 18th
Council meeting. A brief discussion followed.
Councilmember Erickson moved to recommend City Council make a decision to hold a public
hearing with a discussion regarding the possibility of a public vote. Dean Reed seconded the
motion, which carried unanimously.
B.
and 21-29
Design Agreement Amendment - Substation Circuit Switcher Project 21-27,21-28,
James Harper, Electrical Engineering Manager, explained that the mechanical relays are over twenty
five years old, require frequent maintenance, and provide no diagnostic or analysis data. New digital
units will provide more reliable operation of the feeders and valuable information when trips do occur.
TriAxis Engineering is currently designing circuit switcher installation and has completed similar
designs in th4e past. There was a brief discussion.
Dean Reed moved to recommend City Council authorize the Mayor to sign an agreement
amendment with TriAxis Engineering of Corvallis, Oregon to add the design of new feeder relays
to Projects 21-27, 21-28, and 21-29 for $45,000, for a revised total for the agreement not to exceed
$103,600. Councilman Campbell seconded the motion, which carried unanimously.
C.
Supply
Analysis Of Need For Morse Creek Water Line As Domestic Emergency Water
Stephen Sperr, Utility Engineer, reported there are sections of the Morse Creek water line that are not an
integral part of the City's Water System and it is no longer needed as an emergency back-up water
supply conveyance. A review of the status of the pipeline followed with comments concerning the
various sections. A brief discussion follows with a request to amend the recommendation to replace the
word delete with investigate and to include the word upgrading.
Dean Reed moves to recommend staff investigate options for selling, abandoning, and/or
upgrading sections of the Morse Creek water line outside the City and UGA, for presentation to
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January 14, 2003
the Committee at a later date. Councilman Campbell seconded the motion, which carried
unanimously.
D. Fiber Optic Wide Area Network Use Agreement Amendments
Larry Dunbar, Power Resources Manager, summarized the amendments which included the dark fiber
policy (allowing Northland to use dark fibers for private wide area networks either before or after
bandwidth is available from a commercial service provider), network interconnection (postponement
until mutually acceptable terms and conditions are negotiated to interconnect the I-Net to the Clallam
County Public District network), and node access (physical access to enclosurers). A discussion
followed.
Dean Reed moved to forward a favorable recommendation to the City Council to approve the
proposed amendments to the Fiber Optic Wide Area Network Use Agreement. Councilmember
Erickson seconded the motion, which carried unanimously.
E. Fiber Optic Wide Area Network Use Agreement Final Acceptance
Larry Dunbar, Power Resources Manager, described the inspection, testing, and acceptance by staff and
Metropolitan Communications Consultants as being complete. It was noted that Northland completed
the proj ect in a prompt fashion and significantly below budget. A discussion followed with a review of
the fiber use.
Dean Reed moved to forward a favorable recommendation to the City Council to formally accept
the dark fiber link and nodes, initial proof of performance, and authorize the release of the
project management fee to Northland in the amount of $55,000. Councilmember Erickson
seconded the motion, which carried unanimously.
F. Institutional Network Services Agreement Completion
Larry Dunbar, Power Resources Manager, observed that although there was a six week delay in
completing the fiber link and nodes, Capacity Provisioning constructed the fiber optic site drops,
including installation of node equipment and customer premises equipment only one week beyond the
original time line. A brief discussion followed.
No action taken. Information only.
VI. Late Items
Lower Elwha Klallam Tribe Sanitary Sewer Connection To City Waste Waster Treatment
Plant
Glenn Cutler, Director of Public Works and Utilities, pointed out that removal of the Elwha Dam will
increase the water table at the Lower Elwha Klallam Tribe Reservation requiring development of a plan
to treat sewage from residential and non-residential facilities located at the reservation. Alternatives to
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January 14,2003
be considered are a community drain field with individual septic tanks, a community treatment plant
with disposal to a constructed wetland, and a sewer main connection to the City's Wastewater Collection
System with treatment at the City's Wastewater treatment Plant with a tie into the system at 18th and
Milwaukee Drive. A discussion followed addressing various issues including Treatment Plant capacity,
overflow impacts, service outside th urban growth area, fee structures, joint use ofthe bridge across Dry
Creek, and ownership, operation and maintenance of pump stations and pressure mains. Staff was
directed to research the connection with the Industrial Park at the airport, pipe line capacity at 18th and
Milwaukee Drive, and legal issues regarding serving outside the UGA.
Information only. No action taken.
Wholesale Water Contract
Scott McLain, Deputy Director of Power Systems, presented a draft contract with the Clallam County
Public Utility District for review and comment. Contract highlights included rates and water use limits,
development of a water shortage response plan, reimbursement for maintenance of the transmission line,
new construction or replacement facilities to meet the urban services standards, emergency water
limitation, prior approval when usage is projected to increase over certain limits, use of access roads and
the bridge across Morse Creek for access to City facilities, maintenance of service for backup emergency
to the Elwha pump station, and a pre-annexation agreement. Staff was directed to have the District
provide a water shortage plan within ninety days of the signing ofthe contract.
No action taken. Information only.
VII. Reports
Franchise Transfer Status
Rayonier Leachate - Quarterly
No action taken. Information only.
VIII. Next Meeting:
The next regular meeting will be February 11, 2003.
IX. Adjournment:
The meeting adjourned at 5:45 p.m.
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Allen Bentley, Chairman
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Cate Rinehart, Administrative
Assistant
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