Loading...
HomeMy WebLinkAboutMinutes 02/12/2002 UTILITY ADVISORY COMMITTEE Port Angeles, Washington February 12, 2002 I. Call to Order: Chairman Bentley called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Bentley, Councilman Campbell, Councilmember Erickson, Councilmember Rogers Members Absent: Dean Reed Staff Present: Michael Quinn, Craig Knutson, Brad Collins, Ken Ridout, Scott McLain, Gary Kenworthy, Larry Dunbar, Tom McCabe, Jeff Young, Cate Rinehart Others Present: Brian Gawley - Peninsula Daily News Pete Grigorieff - Northland Cable TV Jack Dyste - Northland Cable TV Bob Jensen - Capacity Provisioning Richard Li - Metropolitan Communications III. Approval of Minutes: Chairman Bentley asked ifthere were any additions or corrections to the meeting minutes of January 7, 2002. None were given. Councilman Campbell moved to approve the minutes. Councilmember Erickson seconded the motion, which carried unanimously. Chairman Bentley asked if there were any additions or corrections to the meeting minutes of January 22, 2002. None were given. Councilmember Erickson moved to approve the minutes. Councilmember Rogers seconded the motion, which carried unanimously. IV. Discussion Items: A. Cable Television Franchise Renewal Larry Dunbar, Power Resources Manager, stated that several meetings had been held which have resulted in positive discussions. An unpublished federal district court opinion had been discovered by Northland's legal counsel which would allow a delay in the formal decision. A short discussion followed. Councilmember Erickson moved to recommend City Council authorize the informal cable franchise renewal negotiation to continue through May of 2002 based on the Cable Operator's waiver dated February 6, 2002. Councilman Campbell seconded the motion, which carried unanimously. I UTILITY ADVISORY COMMITTEE February 12, 2002 B. Proposed Amendment to Utility Advisory Committee By-Laws Craig Knutson, City Attorney, noted a written request by Councilmember Erickson had been received asking that the regular meeting date be changed from the Monday after the first Tuesday to the second Tuesday of each month. Councilman Campbell moved to approve the change in by-laws. Councilmember Rogers seconded the motion, which carried unanimously. C. Minimum Fee at Port Angeles Landfill Tom McCabe, Solid Waste Superintendent, reviewed the background for the new members indicating the increase was needed due to increased labor created by self-haul vehicles. A short discussion followed. Councilmember Rogers moved to recommend City Council amend Chapter 13.56.020A to increase the minimum rate at the Port Angeles Landfill from $2.00 to $7.00, effective Monday, April 1, 2002. Councilman Campbell seconded the motion, which carried unanimously. D. Wastewater Treatment Plant Operating System and Software upgrade Jeff Young, Wastewater Treatment Plant Superintendent, pointed out that upgrading the existing software and hardware would allow staff to add new equipment and solve some existing problems. Different software packages had been investigated but it had been determined using the existing S&B Inc. software was in the City's best interest. During a brief discussion some concern was raised regarding cost. Staff pointed out the upgrade would keep the software consistent and would alleviate the need to constantly request a new line of code. Councilman Campbell moved to recommend City Council approve the purchase of operating software and associated hardware for the City's Wastewater Treatment Plant, and authorize the City Manager to sign a contract to complete the work for a price not to exceed $68,700, not including tax. Councilmember Erickson seconded the motion, which carried unanimously. E. Processing and Application of City of Forks Biosolids Jeff Young, Wastewater Treatment Plant Superintendent, explained the City of Forks is overloaded with approximately fifteen tons ofbiosolids and has requested the City process them. This would not adversely affect the processing, storing or land application. A brief discussion followed. Councilman Campbell moved to recommend City Council enter into an inter-local agreement with the City of Forks to receive up to 200,000 gallons ofbiosolids at fifteen cents ($0.15) a gallon. Councilmember Erickson seconded the motion, which carried unanimously. 2 UTILITY ADVISORY COMMITTEE February 12, 2002 F. Acceptance of Septage from Clallam County Haulers Jeff Young, Wastewater Treatment Plant Superintendent, announced that the Lakeside Corporation had approached the City requesting one of their Septage Acceptance Plants be set up to use as a local test model for a period of approximately two weeks. During the demonstration period haulers will be charged eleven cents a gallon to treat their wastes and permit fees will be waived. A brief discussion followed. Councilmember Rogers moved to recommend issuing Industrial Wastewater Acceptance and Septic Hauler permits to septic pumpers within Clallam County for the period from February 20, 2002 to March 6, 2002 and to waive permit fees for this demonstration project and charge for septage disposal and treatment at our current rate of eleven cents ($0.11) per gallon. Councilman Campbell seconded the motion, which carried unanimously. G. Proposed Code to form Storm and Surface Water Utility Gary Kenworthy, Deputy Director of Engineering Services, stressed the need to form a Storm and Surface Water Utility to fund mandated storm water management requirements. Activities required by the National Pollution Discharge Elimination System were reviewed and key elements of the code were explained. A lengthy discussion followed. Staff was directed to emphasize mandated requirements when explaining the reason for pursuing the fund. Councilman Campbell moved to approve Public Works and Utilities proceed with development of the Storm and Surface Water Utility based on the proposed code addition. Councilmember Erickson seconded the motion, which carried unanimously. H. Power Supply Update Scott McLain, Deputy Director of Power Systems, summarized the power supply situation and the cost recovery adjustment clauses in effect until 2006. He indicated staff would know the load based CRAC for the next six months on February 14th. It was explained that Staff would not recommend changes to retail rates if the adjustments to the CRAC's are small.. There was a brief discussion. No action taken. Information only. I. Morse Creek Flow Agreement with Agencies Scott McLain, Deputy Director of Power Systems, advised that to reactivate the Morse Creek Hydroelectric Project minimum flow levels needed to be addressed to protect listed fish species. Meetings with several agencies have taken place and a tentative agreement has been reached on flow levels. A short discussion followed. Councilmember Erickson moved to recommend City Council approve the revised minimum flow levels for Morse Creek and direct staff to initiate action to revise the FERC license to the new 3 UTILITY ADVISORY COMMITTEE February 12, 2002 minimum flow levels. Councilmember Rogers seconded the motion, which carried unanimously. J. Kleinschmidt Agreement Change Order Scott McLain, Deputy Director of Power Systems, pointed out that an agreement had been made with Kleinschmidt Associates to perform an evaluation of the sale price of the Morse Creek Hydroelectric Project. Additional work has now been requested to evaluate the appropriate level for the lease cost and to re-evaluate both the sale price and lease cost under the proposed new minimum flow restrictions. There was a brief discussion. Councilmember Erickson moved to recommend City Council approve a change order with K1ainschmidt Associates to revise the total compensation to an amount not to exceed $17,000. Councilman Campbell seconded the motion, which carried unanimously. K. Western Public Agencies Group (WP A G) Agreements for 2002 Scott McLain, Deputy Director of Power Systems, explained that the City had been a member of the Western Public Agencies Group for a number of years. This group is comprised of twenty-one public utilities and is responsible for addressing expected regional issues. The law firm of Marsh Mundorf Pratt and Sullivan, and EES Consulting are the two primary consultants to WP AG. Total budget allocations are divided among the utilities based on number of customers, KWH sales, and utility investment. A short discussion followed. Councilman Campbell moved to recommend City Council authorize the Director of Public Works and Utilities to sign agreements with Marsh Mundorf Pratt and Sullivan, and EES Consulting for WPAG services during the year 2002 for an amount not to exceed $12,000. Councilmember Erickson seconded the motion, which carried unanimously. L. Fuel Cell Demonstration Project Scott McLain, Deputy Director of Power Systems, indicated the Clallam County Public Utility District was committed to purchasing and operating a 3 KW fuel cell which was being partially funded by the Bonneville Power Administration. The PUD had inquired ifthe City would like to participate. Operating costs would be in excess ten cents per KWH with capital costs of $27,000 plus installation. Participation is not recommended. It was noted that the City should not be party to funding research and development projects. No action taken. Information only. M. Rayonier Leachate Report Revenue chart for 200 I No action taken. Information only. 4 UTILITY ADVISORY COMMITTEE February 12, 2002 V. Late Items: None VII. Next Meeting: The next meeting will be March 12, 2002. At 3:00 p.m. VIII. Adjournment: The meeting adjourned at 5:40 p.m. M~~ Allen Bentley, Chairman 2/15/02 N :\PWKS\LIGHT\CONS\CA TE\feb 12meet. wpd 5 ('-O-~'i ~,,;.~ \...~ Cate Rinehart, Administrative Assistant . . . ."!-' Adopted February 12. 2002 BY-LAWS UTILITY ADVISORY COMMITTEE I PURPOSE AND DUTIES. The purpose and duties of the Utility Advisory Committee of the City of Port Angeles shall be as set forth in Chapter 2.68 of the Port Angeles Municipal Code, a copy of which is attached to these By-Laws and incorporated herein by this reference. II MEMBERSHIP AND ORGANIZATION. The membership and organization of the Utility Advisory Committee of the City of Port Angeles shall be as set forth in Chapter 2.68 of the Port Angeles Municipal Code. m NOMINATION AND ELECTION OF OFFICERS. Nomination of elective officers shall be made from the floor at the annual election meeting, which shall be held at the first regular meeting of each year. The election shall follow immediately thereafter. Officers shall be nominated and elected from the members of the Committee only. A nominee receiving a majority vote of those present at the election meeting shall be declared elected. Vacancies in elective offices shall be filled immediately by regular election procedure for the remainder of the year. IV DUTIES OF OFFICERS. A. Chairman. The Chairman shall preside at all meetings of the Utility Advisory Committee and shall call special meetings when necessary or required to do so. The Chairman shall have the privilege of discussing all matters before the Utility Advisory Committee and voting thereon. The Chairman shall have all the duties normally conferred by parliamentary usage on such officer and shall perform such other duties as may be ordered by the Utility Advisory Committee, except as otherwise provided in these By-Laws or City Ordinances. B. Vice-Chairman. The Vice-Chairman shall assume the duties and powers of the Chairman in his absence. If the Chairman and Vice-Chairman are both absent, the Utility Advisory Committee members present may elect a temporary Chairman by a majority vote of those in attendance. -1- . . . .. ., V MEETINGS. A. Regular Meetings. The regular monthly meeting for the Utility Advisory Committee shall be held on the second Tuesday of each month at 3:00 P.M. in the Port Angeles City Hall, except as otherwise designated by the Utility Advisory Committee. B. Order of Business. ( 1 ) Call to order by Chairman. (2) Roll call. (3) Approval of minutes of preceding meeting. (4) Regular business. (5) Late items. VI PROCEDURES. A. Parliamentary Procedure. Procedures in Utility Advisory Committee meetings shall be governed by Roberts Rules of Order, Revised (1979 edition), unless otherwise provided by these By-Laws. V oting. Decisions of the Utility Advisory Committee shall be by a majority vote of those present. If a member is present but does not vote, such member shall be determined to have voted "yes" at the time the vote is taken. B. VII AMENDMENTS. These By- Laws may be amended at any regular meeting by the affirmative vote of three members of the Utility Advisory Committee, provided that the proposed amendment has been submitted in writing at a previous meeting. -2-