HomeMy WebLinkAboutMinutes 03/10/2009
Utility Advisory Committee
Public Works Conference Room
Port Angeles, W A 98362
March 10, 2009
3 :00 p.m.
I. Call To Order
Chairman Reed Called the meeting to order at 3:00 p.m.
II. Roll Call
Members Present:
Chairman Reed, Dan Di Guilio, Betsy Wharton
Members Absent:
Karen Rogers, Orville Campbell
Staff Present:
Kent Myers (3:41), Bill Bloor, Larry Dunbar, Steve Sperr,
Kathryn Neal, Terry Dahlquist, Phil Lusk, Tom McCabe,
Cate Rinehart
Others Present:
Craig Johnson - Capacity Provisioning, Inc.
Tom Callis - Peninsula Daily News
III. Approval of Minutes:
Chairman Reed asked ifthere were any corrections to the minutes of February 10,
2009. Councilman Di Guilio noted a minor correction. Councilman Di Guilio moved
to approve the minutes as corrected. Councilmember Wharton seconded the motion,
which carried unanimously.
IV. Late Items - None
V. Discussion Items:
A. Water/Wastewater Bond Refund
Yvonne Ziomkowski, Finance Director, explained that there may be an opportunity in the
future to reduce debt service expenses by refunding the 1998 W ater/W astewater revenue
bonds, which were refunded in 2003. Staff is preparing to refund the bonds as soon as
market conditions become attractive. An amendment to the Treatment Plant Operating
and Maintenance Fund Ordinance is needed as part of the bond refund. There was a brief
discussion.
Councilmember Wharton moved to recommend City Councill) proceed with the
Water/Wastewater bond refund when market conditions become attractive, and 2)
amend Chapter 3.42 of the Port Angeles Municipal Code to allow a portion of the
Treatment Plant Operating and Maintenance fund reserves to be restricted for the
refunded bonds. Councilman Di Guilio seconded the motion, which carried
unanimously.
B. Amendment No.4 To Consultant Agreement For Phase 1 CSO
Projects
Kathryn Neal, Engineering Manager, distributed a handout, reviewed the information
contained in the packet, responded to questions, and provided clarification. Several
unanticipated elements of work critical to the design effort have been identified and the
remaining design and permitting work can be resumed. There was a brief discussion.
Councilman Di Guilio moved to recommend City Council authorize the Mayor to
sign Amendment No.4 to the Consultant Agreement with Brown and Caldwell for
Phase 1 CSO Projects in an amount not to exceed $1,150,000, which increases the
maximum compensation under the agreement from $1,847,700 to $2,007,700.
Councilmember Wharton seconded the motion, which carried unanimously.
C. First Street Lighting Improvements For The Eastern Entryway
Corridor, Project 06-21
Terry Dahlquist, Electrical Engineering Manager, noted that new sidewalks will be
constructed along East First Street from Liberty to Golf Course Road this summer and it
was proposed to convert existing overhead street lighting wiring to underground. A
discussion followed.
Councilmember Wharton moved to recommend City Council reallocate $75,000
from the Electric Utility budge for personnel expenses and use $75,000 in cash
reserves to fund the street lighting improvements on East First Street. Councilman
Di Guilio seconded the motion, which carried unanimously.
D. Network Needs Assessment And Public Safety Considerations
ConsuhantAgreement
Larry Dunbar, Deputy Director of Power Systems, advised that the City had advertised,
received, and evaluated proposals for consulting services for a network and security
needs assessment. There was a brief discussion.
Councilman Di Guilio moved to recommend City Council authorize the Mayor to
sign a consulting contract and non-disclosure agreement with Columbia
Telecommunications Corporation in an amount not to exceed $52,000, and
authorize the City Manager to make minor modifications to the agreement, if
necessary. Councilmember Wharton seconded the motion, which carried
unanimously.
E. Interagency Agreement For Performance Based Contracting
Amendment
Larry Dunbar, Deputy Director of Power Systems, advised that staffhad interviewed
several Washington State qualified performance contractors and that proposals would be
presented to the Committee at a future date. There was a brief discussion.
Councilmember Wharton moved to recommend City Council authorize the Public
Works and Utilities Director to negotiate and sign an amendment to the Interagency
Agreement for Performance Based Contracting for proposals for the Conservation
V oltage Reduction and City Hall Complex Energy Conservation projects.
Councilman Di Gilio seconded the motion, which carried unanimously.
F. Western Climate Initiative
Phil Lusk, Power Resources Manager, passed out a handout and reviewed the current
status of a state program and regulations being developed for greenhouse gases that may
impact the City. A discussion followed.
Information only. No action taken.
VI. Information Only Items (No Discussion Of Staff Reports)
Annual Consumer Confidence Water Quality Report
Annual Water Use Efficiency Report
Annual Energy Conservation Report
Annual Benefit Dump Day
Bonneville Power Administration Wholesale Power Initial Rate Proposal
Bring Your GREEN TO WORK with ENERGY STAR
Utility Cost Of Service Study And Rate Studies Calendar
VII. Next Meeting Date: April 14, 2009
VIII.
Adjournment:
The meeting was adjourned at 4:51 p.m.
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Cate Rinehart, Admin Spec II