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HomeMy WebLinkAboutMinutes 04/09/2002 UTILITY ADVISORY COMMITTEE Port Angeles, Washington April 9, 2002 L Call to Order: Chairman Bentley called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Bentley, Councilmember Erickson, Councilmember Rogers (3:03), Councilman Campbell (3:05), Dean Reed Members Absent: None Staff Present: Craig Knutson, Ken Ridout, Scott McLain, Gary Kenworthy, Larry Dunbar, Doyle McGinley, Jim Harper, Steve Sperr, Jeff Young, Cate Rinehart Others Present: Brian Gawley - Peninsula Daily News III. Approval of Minutes: Chairman Bentley asked if there were any additions or corrections to the meeting minutes of March 12,2002. None were given. Dean Reed moved to approve the minutes. Councilmember Erickson seconded the motion, which carried unanimously. IV, Discussion Items: A. Leak Detection 2002 Results Doyle McGinley, Water/Wastewater Collection Superintendent, explained that the City had contracted with Utility Services Associates to locate leaks in the water distribution system. The company worked four days at a cost of under $ I ,000 per day and can cover the entire City in five to six years. The general location ofthe survey this year was from Lauridsen Boulevard to Railroad Avenue and Lincoln to Cedar. The estimated water loss detected and repaired was 55,800 gallons per day. A brief discussion followed. Staff was asked to review chart figures to compare areas. No action taken. Information only. B. Wastewater NPDES Permit Update Jeff Young, Treatment Plant Superintendent, briefed the committee on the National Pollutant Discharge Elimination System (NPDES) permit indicating a nine minimum control plan was being addressed. Indications are that the milestone goal is for more indepth testing. Brown and Caldwell are involved in reviewing the information as it changes. A short discussion followed. 1 UTILITY ADVISORY COMMITTEE April 9, 2002 No action taken. Information only. C. 2002 Electric Design Consultant Selection Jim Harper, Electrical Engineering Manager, advised two electrical rebuild projects (Valley Feeder 1205 Overhead and the Elwha Underground) were scheduled to be packaged as a single design contract. Proposals for the designs were requested from five engineering consulting firms with three responding. An evaluation team determined the most qualified firm for the job. There was a brief discussion with questions regarding the consultant selection process. Dean Reed moved to recommend City Council authorize the Mayor to sign an agreement with R. W. Beck for electrical design services for a cost not to exceed the negotiated amount of $95,350. Councilmember Erickson seconded the motion, which carried unanimously. D. Northland Cable Negotiation Update Larry Dunbar, Power Resources Manager, announced that as a result of the tenth negotiation meeting held on March 27th an agreement was ready for adoption. Should Northland Cable accept the agreement on May 6th it will return to the May 14th UAC and to Council May 21 ". A short discussion followed with questions regarding changes the cable attorney had made in the agreement. Mr. Dunbar indicated there was nothing significant. No action taken. Information only. E. Phase III Downtown Watermain/Sidewalks Loan Application Stephen Sperr, Utility Engineer, emphasized the third phase would complete the downtown watermain replacement and was designed to target mains west of Oak Street to Valley Street and along the north side of Front Street between Laurel Street and Oak Street. It will also include sidewalk replacement along a portion of First Street, Front Street and possibly Laurel Street on the west side between Railroad Avenue and Front Street. A Public Works Trust Fund application (PWTF) had been submitted last year but failed to make the list. Revisions have been made and the application will be submitted before the May 13th deadline. During the discussion that followed there were some questions concerning the reason for failing to make the list last year and if the west side of Laurel Street between First Street and Front Street would be addressed. It was disclosed that the City missed by one point and that a smaller project had been pushed ahead. The Laurel Street issue would be included as part of the application. Councilman Campbell moved to recommend City Council authorize the Mayor to sign the Public Works Trust Fund loan application certification in an amount not to exceed $1,980,000 for Phase III of the Downtown Watermain/Sidewalk Replacement Project. In addition, if the loan is approved, authorize the Mayor to execute the PWTF loan agreement provided that the loan amount does not exceed $1,980,000. Councilmember Rogers seconded the motion, which carried unanimously. 2 UTILITY ADVISORY COMMITTEE April 9, 2002 F. Consultant Selection for 2002/2003 Water & Wastewater Projects Stephen Sperr, Utility Engineer, mentioned there are four water and wastewater projects that require engineering and other services not already part of an existing consultant agreement. Four firms were sent a request for proposal for design and two responded. Selection was based on the written proposal, presentation and interview. There was a brief discussion with questions concerning the high fee and the lack of response. It was explained that unusual conditions are involved with one of the projects as it goes through rough terrain and through Olympic National Park. Engineering consultants that did not submit proposals indicated that they were either too busy to take on the project, or they didn't have the expertise for these particular projects. Councilmember Erickson moved to recommend City Council authorize the Mayor to sign an Agreement with Skillings-Connolly, Inc. for engineering support services for a total amount not to exceed $160,000. Council member Rogers seconded the motion, which carried unanimously. G. Amendment No.1 to Engineering Services Agreement with Parametrix, Inc. Gary Kenworthy, Deputy Director of EngineeringlCity Engineer, pointed out that the agreement with Parametrix needed to be amended to reflect actual costs, additional costs for ongoing tasks, the addition of a new task and the extension of the time of performance. A review was given concerning the various areas and the status of each. A discussion followed with questions regarding contract costs falling in future budget years. Councilman Campbell moved to recommend City Council authorize the Mayor to sign Amendment No.1 to the Agreement for Professional Services with Parametrix, inc., increasing the not-to-exceed total of the agreement to $607,970. Councilmember Erickson seconded the motion, which carried unanimously. V, Late Items: None VII. Next Meeting: The next meeting will be May 14, 2002. At 3:00 p.m. VIII. Adjournment: The meeting adjourned at 4:35 p.m. (lli~~ Allen Bentley, Chairman c~ \2,-~b\>\- Cate Rinehart, Administrative Assistant 3