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HomeMy WebLinkAboutMinutes 06/10/2003 UTILITY ADVISORY COMMITTEE Port Angeles, Washington June 10,2003 I. Call to Order: Chairman Erickson called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Erickson, Councilmember Rogers, Dean Reed, Allen Bentley, Councilman Williams Members Absent: Councilman Campbell Staff Present: Mike Quinn (4:15), Glenn Cutler, Tim Smith, Ken Ridout, Scott McLain, Gary Kenworthy, Steve Sperr, Larry Dunbar, Doyle McGinely, Dave Ireland, Cate Rinehart Others Present: Brian Gawley (3:30) - Daily News III. Approval of Minutes: Chairman Erickson asked if there were any additions or corrections to the meeting of May 13, 2003. Allen Bentley moved to approve the minutes. Councilmember Rogers seconded the motion. Councilman Williams abstained due to absence at the meeting. The motion carried. IV. Discussion Items A. Purchase Of Surplus Manlift Truck From The City Of Blaine Washington Dave Ireland, Operations Manager, explained that truck #162 was reaching the manufacturer's recommended replacement point in 2004 at an estimated cost of $250,000. The City of Blaine ordered a new manlift truck in 2002 which was found to be too large for the city alleys. The truck has been placed in their surplus equipment inventory and is available at a cost of$120,000. The City of Port Angeles's equipment fund currently has $175,000 accumulated for replacing #162. There was a brief discussion. Councilman Williams moved to support staff to draft a letter of proposal to the City of Blaine to purchase the surplus man lift for $120,000 contingent upon the approval ofthe purchase by the City Council. Councilmember Rogers seconded the motion, which carried unanimously. 1 UTILITY ADVISORY COMMITTEE June 10, 2003 B. Completion Of Magna Drive Installation Doyle McGinely, Water, Wastewater Collection Superintendent, advised that two drive units had been installed at Pump Station #4 as of February 2003 and a final calibration had been done. The units are being monitored for savings and the data for incentive payments from the Bonneville Power Administration will be available at the end of September. There was a brief discussion. No action taken. Information only. C. Conservation Program Rebate Adjustments Larry Dunbar, Power Resources Manager, advised the Bonneville Power Administration (BP A) would be making changes to the Conservation and Renewables Discount (C&RD) program that are anticipated to reduce program expenditures. As of April 30th customer participation in the C&RD program. was 10.6% above the performance target and if participation remains at this level or increases the budget will be used up earlier than anticipated. Staff intends to make appropriate adjustments to the program including lowering rebates for energy conservation improvements. A short discussion followed. No action taken. Information only. D. #22-02 Amendment No.2 To The Consultant Agreement with Skillings-Connolly, Contract Stephen Sperr, Engineering Manager, stated it was necessary to amend the agreement to provide engineering services related to the elimination of sewage pump station # 1. The additional tasks include design of a gravity sewer from pump station #1 to pump station #3 and a variety of smaller directed services not originally anticipated. A short discussion followed. Dean Reed moved to recommend City Council authorize the Mayor to sign Amendment No.2 in the amount of $70,385.39 to Skillings-Connolly, Inc. for a total contract amount of $256,937.41. Councilmember Rogers seconded the motion, which carried unanimously. E. Update On Combined Sewer Overflow Events Stephen Sperr, Engineering Manager, noted the five sites that require monitoring as part of the Wastewater Treatment Plant's National Pollution Discharge Elimination System permit. Brown and Caldwell are in the process of developing an acceptable plan to achieve the permit requirement of no more than one event per CSO outfall per year by the year 2015. A discussion followed. No action taken. Information only. 2 UTILITY ADVISORY COMMITTEE June 10, 2003 F. Phase 1, Septage Receiving Station Stephen Sperr, Engineering Manager, pointed out that there are no locations in Clallam County that accept septage for treatment and disposal. The City and County have discussed funding a septage receiving station at the City's Wastewater Treatment Plant. This station could be installed and operated at a minimum initial cost and would be a potential revenue source. Staff indicated sufficient capacity for receiving the septage. A brief discussion followed. No action taken. Information only. G. Fluoridation Project Update Glenn Cutler, Public Works and Utilities Director, advised the Washington Dental Service Association and CH2M Hill had put together a draft transfer agreement. No firm prices have been established. The temporary facility is currently planned for the south the of the landfill. Further information will be forthcoming. No action taken. Information only. H. Electric Utility Reserves Report Scott McLain, Deputy Director of Power Systems, reported the reserve funds that have been used for projects not previously budgeted included the fiber optics project, the Laurel Street slide repair, the oil handling warehouse, and a few minor projects. A discussion followed. No action taken. Information only. I. Storm water Utility Discussion Gary Kenworthy, Deputy Director of Engineering, presented a variety of information for review and discussion which included the proposed stormwater utility budget and list of Capital Facilities Projects. A lengthy discussion followed. Items of deliberation included a list of rated projects, capacity issues regarding staff, and a study ofthe most effective package to get the projects done. No action taken. Information only. V. Late Items None. VI. Next Meeting: The next meeting will be July 8, 2003. VII. Adjournment: The meeting adjourned at 4:50 p.m. 3 UTILITY ADVISORY COMMITTEE May 13, 2003 , ! Councilmember Erickson, hairman 6/11103 N :\PWKS\LIGHT\CONS\CA TE\june 1 Omeet.wpd ~~~,--t Cate Rinehart, Administrative Assistant 4