HomeMy WebLinkAboutMinutes 08/09/2005 UTILITY ADVISORY COMMITTEE
Port Angeles, Washington
August 9, 2005
L Call to Order:
Chairman Rogers called the meeting to order at 3:00 p.m.
II. Roll Call:
Members Present: Chairman Rogers, Allen Bentley, Mayor Headrick, Dean Reed,
Councilmcmber Erickson (Out 3:40 - Back 4:04)
Members Absent: None
StaffPresent: Michael Quinn (4:40), William Bloor, Glenn Cutler, Scott McLain, Gary
Kcnworthy, Larry Dunbar, Tom McCab¢, Helen Freilich, Steve Spcrr
(4:00), Cate Rinehart.
Others Present: Brian Gawley - Daily News
Paul Lamoureux - Citizen
Angle Sanchez - HDR Engineering Incorporated
Shawn Koom - HDR Engineering Incorporated
III. Approval of Minutes:
Chairman Rogers asked if there were any corrections to the meeting minutes of June 14, 2005. A
minor spelling error was noted. Dean Reed moved to approve the minutes. Councilmember
Erickson seconded the motion, which carried unanimously.
IV.. Discussion Items:
A. Household Hazardous Waste Collection Event
Helen Frcilich, Waste Reduction Specialist, pointed out that the City was again being asked to participate
in the event sponsored by thc Clallam County Environmental Health and the Department of Ecology.
Grant funding pays 75% of the total costs of the event which costs approximately $62,000. There was a
brief discussion.
Dean Reed moved to recommend City Council authorize the Mayor to sign the 2005 agreement
with Clallam County to provide a maximum of $6,000 toward the cost of the Household
Hazardous Waste Collection Event. Allen Bentley seconded the motion, which carried
unanimously.
UTILITY ADVISORY COMMITTEE
August 9, 2005
B. Electric Rate Adjustments
Larry Dunbar, Power Resources Manager, introduced Angle Sanchez and Shawn Koorn of HDR
Engineering Incorporated. Ms. Sanchez distributed a handout and gave a presentation based on that
information. Retail rate adjustments are needed due to a draw down of reserves, increased labor
expenses, rebuilding operating, inflation of expenses and increased debt service. Based upon the 3.9%
BPA tentative increase notification as of August 1st the worst case scenario is a 9.5% adjustment. Final
figures should be announced the 1't of September. A discussion followed.
Mayor Iteadriek moved to recommend City Council proceed with a public hearing on the rate
study and proposed rate adjustments. Allen Bentley seconded the motion, which carried
unanimously.
C. Solid Waste Rate ,4djustment ~ Pre Closure
Larry Dunbar, Power Resources Manager, indicated that staffhad reviewed the need for a rate increase
for 2006 and proposed an adjustment of 5.0%. This increase will help cover the cost of capital projects
and rate mitigation. There was a brief discussion.
Councilmember Erickson moved to recommend a public hearing be set September 6th to discuss
solid waste increases. Allen Bentley seconded the motion, which carried unanimously.
D. Amendment No. 1 To The Consultant Agreement With Parametrix, Contract #05-06
Gary K~nworthy, City Engineer, reviewed the information contained in the packet, responded to
questions, and provided clarification. He noted it was necessary to amend the agreement for design
changes and added work. There was a brief discussion
Dean Reed moved to recommend City Council authorize the Mayor sign Amendment No. 1 to the
Consultant Agreement with Parametrix, in the amount not to exceed $130,000 for a revised total
contret amount not to exceed $599,529. Mayor Headrick seconded the motion, which carried
unanimously.
E. Amendment No. ] To The Consultant Agreement With Brown And Caldwell, Contract
#05-04
Steve Sport, Engineering Manager, stated thc amendment to the agreement was needed to fund the
development of the Combined Sewer Overflow Reduction Plan into a Sewer Facility Plant to make it
easier to apply for and receive loans and grants. There was a brief discussion.
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UTILITY ADVISORY COMMITTEE
August 9, 2005
Allen Bentley moved to recommend City Council amend the Agreement for Professional Services
with Brown and Caldwell, Inc., and authorize the Mayor to sign Amendment No. 1 in the amount
of $54,700, for a total contract amount not to exceed $214,700. Conncilmember Erickson
seconded the motion, which carried unanimously.
F. Amendment No. 3 To The Consultant Agreement With CH2M Hill, Contract #04-11
Steve Sperr, Engineering Manager, explained construction support services related to the construction of
utility extensions to the newly annexed area were needed as well as an adjustment cost for the facility
design. A discussion followed
Mayor Iteadrick moved to recommend City Council authorize the Mayor sign Amendment No. 3
to the Consultant Agreement with CII2M Ilill, in the amount of $92,588, for a total contract
amount not to exceed $997,091. Dean Reed seconded the motion, which carried unanimously.
G. Annexation Update
Glenn Cutler, Director of Public Works and Utilities, summarized the bid process and request for
proposals. A preconstruction meeting has been set for August 11% completion of the electrical by the
end of October, and completion of water/sewer by mid November.
No action taken. Information only.
V. Adjourn To Executive Session - 4:42p. m.
Return to regular session - 5:25 p.m.
VII. Next meeting date: July 12, 2005
VIII. Adjournment: The meeting was adjourned at 5:25 p.m.
Rogers Cate Rinehart, Administrative Specialist
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