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HomeMy WebLinkAboutMinutes 08/10/2004 UTILITY ADVISORY COMMITTEE Port Angeles, Washington August 10, 2004 I. Call to Order: Chairman Rogers called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Rogers, Councilmember Erickson, Allen Bentley, Mayor Headrick Members Absent: Dean Reed Staff Present: Mike Quinn, Bill Bloor, Glenn Cutler, Gary Kenworthy, Tom McCabe, Larry Dunbar, Steve Sperr, Jeff Young, Jim Harper, Dave Ireland, Ralph Hoffman, Helen Freilich, Cate Rinehart Others Present: Brian Gawley - Daily News Jane Lindsey - Brown and Caldwell Todd Keithahn - Brown and Caldwell IlL Approval of Minutes: Chairman Rogers asked ifthere were any additions or corrections to the meeting minutes of July , 13, 2004. Allen Bentley moved to approve the minutes. Councilmember Erickson seconded the motion, which carried unanimously. Mayor Headrick abstained due to absence. IV. Late Items: None V. Discussion Items: A. Presentation And Discussion Of Draft Update To CSO Reduction Plan Steve Sperr, Engineering Manager, provided an overview of the sites requiring monitoring. The City's wastewater consultant, Brown and CaldweU, distributed a handout and gave a presentation based on that information. The consultant was requested to return at a later date with a revised impact which would include an extra halfmiUion dollars, and a schedule showing the annual cost per household from 2004 through 2027. No action taken. Information only. 1 UTILITY ADVISORY COMMITTEE August 10, 2004 B. Update On Combined Sewer Overflow Directed Actions By Department Of Ecology Glenn Cutler, Director of Public Works and Utilities, briefly reviewed the actions and schedule table. There was a brief discussion. No action taken. Information only. C. Electrical Transformer Procurement Economic Analysis Dave Ireland, Light Operations Manager, reviewed the information in the packet, responded to questions and provided clarification. There was a brief discussion. Allen Bentley moved to recommend City Council authorize the City Manager to sign purchase orders for a total of $49,462.70 for thirty-five single phase, pad mounted distribution transformers as follows: General Pacific Inc. (Howard) - ten 25 KV A transformers at $10, 990.10, ten'75 KV A transformers at $18,003.90, and Western States Electric (Cooper Power) - fifteen 50 KV A transformers at $20,468.70. Councilmember Erickson seconded the motion, which carried unanimously. D. Vehicle Replacement -1956 Chevrolet Sedan Tom McCabe, Solid Waste Superintendent, explained that due to a renewed emphasis on recycling and the age and condition of the 1956 Chevrolet Sedan, a replacement vehicle was recommended. The sedan was originally purchased in 1995 to help promote the solid waste utility's recycling program and now needs repairs at an estimated cost of $4,000. It was suggested that it be sold and replaced with an energy efficient hybrid vehicle equipped with a gasoline engine and electric motor. Following a brief discussion and clarification, Mayor Headrick moved to bring the item before City Council for a decision. Allen Bentley seconded the motion, which carried unanimously. E. Qwest Dex Media Contract Tom McCabe, Solid Waste Superintendent, introduced Helen Freilich, the new Waste Reduction Specialist. Ms. Freilich distributed a sarnple 4-page guide staff prepared and advised that research indicated promoting recycling and solid waste services through advertising in the telephone book had proven to be very beneficial to other utilities. During a short discussion suggestions for changes to the sample guide were given. Information only. Committee concurred with staff's plans to proceed with the Qwest Dex Media Contract. 2 UTILITY ADVISORY COMMITTEE August 10, 2004 F. Solid Waste RFP Authorization To Proceed Larry Dunbar, Power Resources Manager, reported that the transfer station request for proposals had been advertised but due to a unique State law and time constraints, additional authorizations to proceed must be obtained to stay on schedule. A discussion followed. Allen Bentley moved to recommend City Council authorize the City Manager or his designee to proceed with evaluation of proposals and negotiation of Service Agreements. As part of the motion staff was directed to provide adequate and appropriate representation on the evaluation committee. Mayor Headrick seconded the motion, which carried unanimously. JIl. Next meeting date: September 14, 2004 VII. Adjournment: The meeting was adjourned at 5:00 p.m. ~~g~~~ (0 crt~ -e\ ^ <J , i1..~ - Cate Rinehart, Administrative Assistant 8/12/04 N :\PWKS\LIGHT\CONS\CA TE\augl Omeet:wpd 3