HomeMy WebLinkAboutMinutes 09/11/2000 UTILITY ADVISORY COMMITTEE
Port Angeles, Washington
September 11, 2000
I. Call to Order:
Chairman Campbell called the meeting to order at 3:00 p.m.
1I. Roll Call:
Members Present: Chairman Campbell, Dean Reed, Allen Bentley, Mayor Larry Doyle,
Councilman Larry Williams
Members Absent:
Staff Present: Michael Quinn, Craig Knutson, Glenn Cutler, Ken Ridout, Scott McLain,
Gary Kenworthy, Jim Harper, Jeff Young, Larry Dunbar, Cate Rinehart
Others Present: None
III. Approval of Minutes:
Chairman Campbell asked if there were any changes or additions to the agenda. None were given.
Chairman Campbell then asked if there were any additions or corrections to the meeting minutes of
August 7, 2000. Allen Bentley moved to approve the minutes. Dean Reed seconded the motion, which
carried unanimously.
IV. Discussion Items:
A. Biosolid Land Application
Jeff Young, Treatment Plant Superintendent announced biosolids stored at the landfill have been land
applied. All regulations were met with material being spread at a rate of 4 tons per acre. A brief explanation
was given concerning the bids on some used equipment for the City in the future and an overview of thc
application procedure. DOE has indicated that it was leaning towards permanent approval. Glenn Cutler,
Director of Public Works and Utilities, acknowledged the fine job done by Mr. Young in implementing this
program.
No action taken. Information only.
B. Tree Trimming Contract
Jim Harper, Electrical Engineering Manager, handed out a revised memo to the committee explaining the
current trimming process and future schedule in the electrical distribution right-of-way. Craig Knutson, City
Attorney, advised that Phase 1 retainage must bc kept until the end of thc contract.
UTILITY ADVISORY COMMITTEE
September 11, 2000
Mayor Doyle moved to recommend the City Council authorize signing the Change Order to Contract
20-11 in the amount of $25,000 for additional tree trimming. Councilman Williams seconded the
motion, which carried unanimously.
C. Ediz Hook Conversion
Jim Harper, Electrical Engineering Manager, explained the difference between the CFP pricing of$150,000
and the budget allowance for this project indicating a savings to the City if the project is done in two parts
but under one contract. The project described in the CFP allocates $50,000 each year for a six year period.
Mr. Harper indicated that by breaking the project into two contracts it would save approximately 12%. A
brief discussion followed regarding design and implementation.
No action taken. Information only.
D. Southwood Service Conversion Cost Assistance
Jim Harper, Electrical Engineering Manager, reviewed the Cresthaven conversion assistance explaining the
Southwood conversion is the next area to be completed. A brief discussion followed with concerns
expressed over notification to customers and the estimate process. Glenn Cutler, Director of Public Works
and Utilities, suggested the recommendation be amended to read "90% of either bid price or final cost,
whichever is lowest" for the residents cost share of the secondary underground services.
Dean Reed moved to recommend the City Council authorize reimbursement of customer conversion
costs as Mr. Cutler suggested. Mayor Doyle seconded the motion, which carded unanimously.
E. Aerial Mapping
Gary Kenworthy, Deputy Director of Engineering Services, gave a brief background indicating mapping
needs to be updated to reflect development. David Smith and Associates was selected as the most qualified
for the additional surveying and mapping series. A brief discussion followed with clarification on
boundaries.
Mayor Doyle moved to recommend the City Council authorize an agreement with David Smith and
Associates in the amount of $108,596.00 to provide Aerial Mapping 2000 services. Allen Bentley
seconded the motion, which carried unanimously.
F. Update on GWI Bilateriai Compliance Agreement (BCA)
Glenn Cutler, Director of Public Works and Utilities, stated a meeting had taken place (Steve Sperr also in
attendance) with the Department of Health to discuss the GWI Action Plan and BCA. The completion date
of January 2006 remained as proposed with minor modifications requested concerning some earlier
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September 11, 2000
completion dates for individual activites and omition of one or two reviews. The City is now awaiting the
draft of the Bilaterial Compliance Agreement from the State. There was a brief discussion regarding
influence of dam removal. Mr. Cutler answered questions regarding water quality and stressed the need for
public information.
No action taken. Information only.
V.. Information Only Items:
Scott McLain, Deputy Director of Power Systems, introduced Larry Dunbar, the new Power Resources
Manager.
VI. Late Items:
Glenn Cutler, Director of Public Works and Utilities, stated the application for the Downtown Watermain
and Sidewalk Replacement Phase Three loan was not approved, however, another application will be
submitted next year. Mr. Cutler summarized the events of the first few days for the Phase II Downtown
Watermain Project. Mr. Cutler added that Don Perry and Jackson Smart were contacted about returning
items of significant interest so they could be turned over to the Historical Society.
Scott McLain, Deputy Director of Power Systems, requested an additional UAC meeting to discuss fiber
optics, consideration of the landfill cell//3 closure contract and consideration of bids for a generator at the
Treatment Plant.
VII. Next Meeting:
The next meeting will be held September 29, 2000, at 3:00 p.m. in the Public Works Conference Room.
VIIL Adjournment:
Chairman Campbell adjourned the meeting 4:07 p.m.
Orville Campbell, Cha Cate Rinehart, Adminislrative Assistant
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