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HomeMy WebLinkAboutMinutes 11/13/2000 UTILITY ADVISORY COMMITTEE Port Angeles, Washington November 13, 2000 I. Call to Order: Chairman Campbell called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Campbell, Allen Bentley, Mayor Larry Doyle, Dean Reed, Larry Williams Members Absent: None Staff Present: Mike Quinn, Craig Knutson, Glenn Cutler, Dan McKeen, Ken Ridout, Scott McLain, Gary Kenworthy, Jim Harper, Larry Dunbar, Tom McCabe, Dale Miller, Cate Rinehart Others Present: None III. Approval of Minutes: Chairman Campbell asked if there were any changes or additions to the agenda. None were given. Chairman Campbell then asked if there were any additions or corrections to the meeting minutes of October 9 or October 17, 2000. Mayor Doyle moved to approve the minutes. Allen Bentley seconded the motion, which carried unanimously. IV. Discussion Items: A. Rayonier Leachate Report Glenn Cutler, Director of Public Works and Utilities, advised the first load of leachate had been brought to the treatment plant in April and indicated that the year-to-date revenue through October was $46,278. A brief discussion followed concerning future monitoring and additional testing. No action taken. Information only. B. Bid Award 12/16/20 MVA Power Transformer for "I" Street Substation Jim Harper, Electrical Engineering Manager, explained the need for rebuilding the 'T' Street Substation indicating that customer service would be severely affected in the future should this project be delayed. A brief discussion followed. Dean Reed moved to recommend the City Council accept the $344,054.26 bid of Virginia Transformer 1 UTILITY ADVISORY COMMITTEE November 13, 2000 and authorize the Mayor to sign the contract for the purchase of the power transformer. Allen Bentley seconded the motion, which carried unanimously. C. Bid Rejection Overhead Electric Rebuild Projects Jim Harper, Electrical Engineering Manager, reviewed the history of the project indicating that a more competitive bid would likely be received if rebid early in 2001. The advance of design on 2001 CFP proposed item CL01-00 so it could be included in the rebid was recommended by staff. A discussion followed with questions concerning cost and impacts due to the delay. Mayor Doyle moved to recommend the City Council (1) reject all bids, (2) rebudget the projects for 2001 to be rebid in January/February 2001, and (3) authorize the City Manager to sign the contract change orderwith TriAxis Engineering to design "I" Street to "M" Street overhead rebuild, proposed 2001 CFP item CL 01-00. Project to be bid in package with Project No. 20-07, 20-08 and 20-09 in January/February 2001. Councilman Williams seconded the motion, which carried unanimously. D. Amendment to Wholesale Water Contract with Clallam County Public Utility District No. 1 Gary Kenworthy, Deputy Director of Engineering Services, gave a brief explanation on the need for an eight percent increase and minor revisions such as the ability to increase flow for emergency situations, the ability to allow the Director of Public Works and Utilities to approve increases, and estimates of charges if the meter is out of service. A brief discussion followed. Allen Bentley moved to recommend Council support approval of Amendment No. 5 to the Wholesale Water Contract with Clallam County Public Utility District No. 1. Mayor Doyle seconded the motion, which carried unanimously. E. Storm Water Utility Gary Kenworthy, Deputy Director of Engineering Services, reviewed the aggressive schedule formation explaining the increased requirements being mandated and indicating a $6 per month range cost to customers to support the utility with $3 at the lowest end for maintenance only. A discussion followed with concerns expressed regarding extensive public education. No action taken. Information only. F. Morse Creek Hydroelectric Operation Agreement Scott McLain, Deputy Director of Power Systems, gave a brief background on the project and indicated that negotiations were in the process with Ebey Hill Hydroelectric to lease the facilities. A brief discussion followed. No action taken. Information only. 2 UTILITY ADVISORY COMMITTEE November 13, 2000 G. Electric Franchise Agreement Scott McLain, Deputy Director of Power Systems, began with a short history of the agreement with the Clallam County PUD #1 which originated in 1948. Larry Dunbar, Power Resources Manager, provided further information explaining the franchise term had lapsed without either entity realizing it and the need to draft a new one. A short discussion followed regarding future annexations fitting in with the service area agreement. No action taken. Information only H. Pole Rental Agreement Termination. Larry Dunbar, Power Resources Manager, recounted the presentation of the Telecommunications Action Plan presented to the UAC September 29th which identified the need to terminate current pole rental agreements. Mr. Dunbar further indicated the present agreements need to be terminated because they discriminate by having different terms, conditions, and rental rates. A brief discussion followed. Allen Bentley moved to recommend the City Council authorize the Mayor to issue pole rental agreement termination notices. Dean Reed seconded the motion, which carried unanimously. I. Fiber Optic Cable Purchasing Authority Scott McLain, Deputy Director of Power Systems, opened the discussion stating that all future UAC members would receive updates to the Telecommunication Action Plan. Larry Dunbar, Power Resources Manager, explained the need to be able to respond to bids for fiber optic cable faster than the normal UAC/Council authority process and indicated the budget may need to be expanded from $350,000 to $400,000 to increase the number of fibers from 48 to 96 strands. A discussion followed regarding cable quality and payment methods,. Craig Knutson, City Attorney, suggested a modification in the recommendation which was so noted. Dean Reed moved to recommend the City Council grant the City Manager or Public Works and Utilities Director the authority to enter into contracts for the purchase of fiber optic cable for a total cost not to exceed $400,000. Once a contract is executed, the City Manager, Mayor and City Council will be promptly notified. Mayor Doyle seconded the motion, which carried unanimously. VI. Late Items: Impact of Washington State Burn Ban on Landfill Operations Tom McCabe, Solid Waste Superintendent, summarized the various issues and alternative proposals. Mr. McCabe further examined the different offers Waste Management could provide. A discussion followed with concerns expressed regarding public input and a suggestion to modify staff recommendation to delete that portion. Dean Reed moved to direct staff to revise ordinances and appropriate contracts to ban plastics from the yard waste stream, ban stumps from being accepted at the Port Angeles landfill, and collect fees 3 UTILITY ADVISORY COMMITTEE November 13, 2000 from commercial businesses that bring yard waste to the landfill. Councilman Williams seconded the motion, which carried unanimously. VII. Next Meeting: December 11, 2000 VIII. Adjournment: Chairman Campbell adjourned the meeting at 5:30 p.m. · e Campbell, ' Cate Rinehart, Administrative Assistant 4