HomeMy WebLinkAboutMinutes 11/09/2010I. Call To Order
Chairman Di Guilio called the meeting to order at 1:30 p.m.
II. Roll Call
UAC Assigned Chairman Dan Di Guilio, Cherie Kidd, Brooke Nelson
Councilmembers Present:
UAC Assigned
Councilmembers Absent:
N/A
UAC Members Present: Vice Chairman Dean Reed, Paul Elliot
UAC Members Absent: N/A
Staff Present: Kent Myers (Arrived at 2:50), Glenn Cutler, Michael
Puntenney, Bill Bloor, Terry Gallagher, Dan McKeen,
Larry Dunbar, Phil Lusk, Kathryn Neal, Ernie Klimek,
Dennis McBride, Yvonne Ziomkowski, Rick Hostetler,
Teresa Pierce.
Others Present: Tom Callis — Peninsula Daily News
III. Approval Of Minutes
Chairman Di Guilio asked if there were any corrections to the minutes of October 12,
2010. Councilmember Reed moved to approve the minutes. Councilmember Nelson
seconded the motion, which carried unanimously.
IV. Late Items
Utility Advisory Committee
Council Chambers
Port Angeles, WA 98362
November 9, 2010
1:30 P.M.
A late memo titled "Combined Sewer Overflow Phase I - Update" was added to the
agenda under discussion items.
V. Discussion Items
A. Golf Course Road Waterline Repairs — Verbal Report Only
Ernie Klimek, Water Department Superintendent presented a PowerPoint
Presentation on recent waterline repairs of the twenty inch transmission line. The old
pipe was repaired by slip lining.
B. Equipment Purchase - Light Operations Line Trucks —
Verbal Report Only
Dennis McBride, Fleet Maintenance Manager shared information about staff's plan to
advertise the purchase of the Bucket Truck and Digger Derek early. McBride
proposed to discuss this event at the upcoming council meeting, so the bids could get
out by early January.
C. Combined Sewer Overflow Phase I — Update
Kathryn Neal, P.E., Engineering Manager, made a brief announcement of the
achievement of successfully submitting the CSO project loan application. Neal
described some of the negotiations they are discussing like the issues of handling of
potential contaminated soil and groundwater on the site, regulations outside of City
staff experience, and scope work.
D. Consultant Agreement: Combined Sewer Overflow Phase 1,
Constructability Review
Michael Puntenney, P.E., City Engineer, discussed the constructible review's
complexity and the amount of savings the City should obtain. Puntenney explained
briefly the value of this review with the consultants, the length of time they will have,
and the costs. There was a brief discussion.
Paul Elliot moved that City Council should authorize the City Manager to sign a
consultant agreement for a constructability review for the Combined Sewer
Overflow Phase 1 project design. Dean Reed seconded the motion, which carried
unanimously.
E. Proposed Medic I Utility Rate Adjustments
Dan McKeen, Fire Chief, explained a brief background of the Medic I Utility Rate
Adjustments. McKeen described how the funding is established between the
transportation fees, monthly utility fee, and a general fund contribution. A cost of
service study was broken down into nine different Medic I usages between business
and residential information, this was done to determine the cost allocations for rate
adjustment for the 2011 budget. McKeen described the proposal that will be
announced at the City Council Meeting.
Dean Reed moved to recommend to the City Council to:
1) Conduct a public hearing then provide a first reading of the proposed
ordinance on November 16, 2010, and
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2) Continue the public hearing on December 7, 2010, close the public hearing,
then provide a second reading and adopt the proposed ordinance.
Councilmember Nelson seconded the motion which carried, with
Councilmember Kidd in opposition.
F. Bonneville Power Administration Commercial and
Industrial Demand Response Grant Acceptance
Phil Lusk, Power Resources Manager, stated that Bonneville has issued a formal
grant award notification to the city and discussed the scopes, project development,
and contractual services. Lusk distributed a revised Utility Advisory Committee
Memo which included a new staff advised recommendation. A lengthy discussion
followed.
Councilmember Nelson moved to recommend that City Council authorize the
City Manager to sign a Memorandum of Understanding with the Bonneville
Power Administration and subsequent contract with the Bonneville Power
Administration or Global Energy Partners acting as a general contractor for the
Bonneville Power of Administration for up to $384,520 for the City's
Commercial and Industrial Demand Response Pilot Project, and make minor
modifications to the agreement, if necessary. Dean Reed seconded the motion,
which carried with Councilmember Elliot abstaining.
G. Energy Conservation Program Increase
Larry Dunbar, Deputy Director of Power Systems reviewed the past and future
planning for this program; he recommended that there be a staff member increase for
the conservation program beginning 2011 and the term of the employee will be
reviewed at the year end of 2013. There was a thorough discussion on staff funding,
job detail, work load, and operations.
Dean Reed moved to recommend that City Council add one full time equivalent
employee needed to support increased activities under the energy conservation
program as part of the 2011 proposed budget beginning January of 2011. Paul
Elliot seconded the motion, which carried unanimously.
H. Bonneville Power Administration Residential Exchange
Program Settlement Agreement"
Larry Dunbar, Deputy Director of Power Systems informed the UAC about the
ongoing issues with the settlement agreement, yet there is an meeting opportunity that
has been arranged on December 15 ", 2010 to discusses and clarify the advantages
and disadvantages. There was a discussion about which councilmember's, UAC
members, and staff should attend; staff was directed to invite all council and UAC
members to attend.
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I. Amendment No. 2 to Telecommunications Consultant
Agreement
Larry Dunbar, Deputy Director of Power Systems reviewed the recent replacements
and future schedule for redundant fiber optic plans and specifications. Dunbar
recommends that Columbia Telecommunications Corporation is used to review the
design and perform construction inspections. There was a brief discussion.
Councilmember Nelson moved that the City Council authorize the City Manager
to sign Amendment No. 2 to the Agreement with Columbia Telecommunications
Corporation in an amount not to exceed $9,900 for consulting services in support
of the Metropolitan Area Network, and authorize the City Manager to make
minor modifications to the Agreement, if necessary. Paul Elliot seconded the
motion, which carried unanimously.
J. Advanced Metering Infrastructure System Communications
Plan Consultant Agreement Amendment No. 1
Phil Lusk, Power Resources Manager, explained how Parker LePla is now positioned
to complete remaining tasks for developing a communications plan for the specific
residential demand response pilot project and implementing media materials for the
plans. There was an in -depth discussion about the specific costs and details of these
plans.
Councilmember Nelson moved that the City Council authorize the City Manager
to sign Amendment No. 1 to the Agreement with Parker LePla in an amount not
to exceed $69,801, and to make minor modifications to the agreement, if
necessary. Dean Reed seconded the motion, which carried unanimously.
VI. Information Only Items
A. Retail Tiered Rate Methodology Study New Large Single
Load
Phil Lusk, Power Resources Manager, explained the Electrical Utility retail rates and
how different policies for new large single loads would impact all rate payers. There
was a lengthy discussion on the future policy, what other agencies policies are, and
what needs to be prioritized.
B. Wireless Mobile Data System Grant Business Case
Evaluation Update
Larry Dunbar, Deputy Director of Power Systems, gave a power point presentation
reviewing the costs of operating and maintaining a wireless mobile data system for
public safety. Different mobile systems were introduced with examples from other
cities within the United States, for cost and program specifications.
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C. Advanced Metering Infrastructure System Communications
Plan Presentation
Phil Lusk, Power Resources Manager, introduced Lynn Parker and Beth Woolley
from Parker LePla, to present the draft communications plan. A lengthy discussion
followed.
D. Advance Metering Infrastructure System Update
Larry Dunbar, Deputy Director of Power Systems, discussed about the acceptance,
communication plans, activities to evaluate and a presentation. Revised proposals
from Parker LePla have been received, a discussion about how the residential aspects
of this change need to be gathered and discussed. A brief discussion was followed.
E. Electric Utility Grant Status Report
Phil Lusk, Power Resources Manager, reviewed the grants provided to the Electric
utility in the last two years, which have been highly successful.
VII. Next Meeting Date: December 14, 2010 @ 1:30 p.m.
VIII.
D an Di Guilio ayor
Adjournment:
Jane uid, City Clerk
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4:30 p.m.
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Dean Reed, Vic Chairman Sondya Wray, Administrative Specialist