HomeMy WebLinkAboutMinutes 12/11/2000 Utility Advisory Committee
Port Angeles, Washington
December 11, 2000
I. Call to Order:
Chairman Campbell called the meeting to order at 3:00 p.m.
II. Roll Call
Member Present: Chairman Campbell, Allen Bentley, Mayor Larry Doyle, Dean Reed, Larry
Williams
Members Absent: None.
Staff Present: Craig Knutson, Glenn Cutler, Ken Ridout, Scott McLain, Gary Kenworthy,
Jim Harper, JeffYoung, Tom McCabe, Larry Dunbar, and Carol Hagar (Cate
Rinehart absent)
Others Present: None.
Chairman Campbell asked if there were any changes or additions to the agenda, there were none.
III. Approval of Minutes:
Chairman Campbell asked for any additions or corrections to the minutes. There being none, Allen
Bentley moved to approve the minutes of the meeting of November 13, 2000. Dean Read
seconded the motion, which carried unanimously.
IV. Discussion Items
,4. Wastewater Treatment Plant - NPDES Permit Renewal Status
Jeff Young, Wastewater Treatment Plant Superintendent, distributed information regarding the
renewal of the NPDES Permit. The old permit will be fulfilled following submission of three more
toxicity tests by the City. The new permit would be issued in 2001 and covers the period of July
2001 through July 2006. The City is requesting that some of the testing requirements be eliminated,
which would reduce treatment plant expenses by about $20,000 annually.
Discussion ensued and staffresponded to questions and provided clarification. The permit renewal
will be submitted to the State. No action was necessary on behalf of the Committee.
B. Amendment to Solid Waste Hauler Contracts
Utility Advisory Committee
December 11, 2000
Tom McCabe, Solid Waste superintendent, reviewed the information contained in the packet. He
explained that this is only a one year renewal, as there may be a rate increase for 2002. Following
brief discussion and clarification, Allen Bentley moved to recommend City Council approve the
amendment to the Private Hauler Contracts with Murrey's Disposal and the City of Sequim
for service during 2001 and authorize the City Manager to sign the amendment. Dean Reed
seconded the motion, which carried unanimously.
C. Final Acceptance - Cresthaven Rebuild
Jim Harper, Electrical Engineering Manager, reviewed the information contained in the packet. He
stated that even though the contract exceeds the original contracted amount, the project still came
in lower than the next lowest bid received for the project.
Following discussion, Dean Reed moved to recommend the City Council accept the project,
authorize final payment in the amount of $23,48.25 and authorize release of Colvico's
retainage bond upon receipt of clearances from the Departments of Revenue and Labor and
Industry. Mayor Doyle seconded the motion, which carried unanimously.
D. PUD Interlocal Agreeement
Ken Ridout, Deputy Director of Public Works and Utilities Operations, reviewed the information
provided in the packet. He noted a correction to the recommendation, in that the agreement would
be signed by the City Manager rather than the Mayor.
Discussion ensued and staff provided clarification. It was noted that FEMA will no longer pay for
the exchange of manpower unless a written agreement is in place. Staff advised the Committee that
the City and the PUD have a history of exchanging manpower and equipment and it has worked out
very well, saving both agencies time and money.
Following further limited discussion, Mayor Doyle moved to recommend the City Council
approve the Interlocal Cooperation and Mutual Aid Agreement with Public Utility District No.
1 and authorize the City Manager to sign it. Allen Bentley seconded the motion, which carried
unanimously.
E. Industrial Watermain Repair
Glenn Cutler, Director of Public Works and Utilities, reviewed the information provided. The
repairs will be done during a scheduled Daishowa shut down, thereby reducing the inconvenience
to the mill. Dean Reed gave the history of the leak problem, which began as a construction fault in
1929. Currently, approximately one half million gallons of water per day is being lost due to the
leak.
Discussion followed. No action was taken.
Utility Advisory Committee
December 11, 2000
F. PUD Electric Franchise Agreement
Larry Dunbar, Power Resources Manager, smnmarized the information provided. Mr. Dunbar
reviewed the key section of the franchise agreement and distributed a page summarizing Sections
1-10 of the new electric franchise agreement, as there was an omission in the one contained in the
packet.
Discussion and clarification followed, especially regarding the annexation of the eastern UGA and
the City taking over the utilities in the annexed area. Staffwill provide the new franchise agreement
to the Public Utility District/ti for its review and acceptance.
No action was taken by the Committee.
G. Telecommunications Interim Procedures
This item was deferred to later in thc agenda, as several of those present had already seen the
presentation.
H. Update on Telecommunication Action Plan
Larry Dunbar, Power Resources Manager, reviewed and clarified the information provided. Mr.
Dunbar summarized the procedures which included the need for a telecommunications ordinance,
the interim development timeline and procedures, and concluding with the comprehensive
ordinances timeline.
No action was taken.
Lease of Morse Creek Hydro Facilities
Scott McLain, Deputy Director of Power Systems, summarized the highlights of the lease agreement
which covers a twenty year period and earns the City $10,150 per year for the first five years of the
lease. A brief discussion followed. Mr. McLain indicated after the recommendation that the lease
going to Council would be slightly altered to adjust some of the language.
Mayor Doyle moved to recommend the City Council approve the lease agreement with Ebey
Hill Itydroeleetrie, Ine for operation of the Morse Creek Hydroelectric facility. Councilman
Williams seconded the motion, which carried unanimously.
G. Telecommunication Interim Procedures/Action Plan Update
Larry Dunbar, Power Resources Manager, gave a summary of interim procedures which included
wireless procedures, approval procedures and application requirements and the various ordinances
involved. The Telecommunications Workshop was rescheduled for Tuesday, January 16, 2001.
Utility Advisory Committee
December 11, 2000
No action taken. Information only.
V. Late Items ~ Information Only
I. Glenn Cutler, Director of Public Works and Utilities, stated that the Solid Waste collection
for Woodhaven originally scheduled for December 1 st had been put on hold while research was being
done on legal requirements. An update will be given in January.
2. Glenn Cutler, Director of Public Works and Utilities, indicated that the Yard Waste
ordinance was being modified and that a draft would be presented in January.
3. Glenn Cutler, Director of Public Works and Utilities, advised the revised engineering
estimate had come in for the receiving station and holding tank at the Waste Water Treatment Plant.
Without a full review it appeared that the design would be $90,000 and the construction would be
$290,000 and indicated the possibility of the Cotmty assisting in the cost/risk. More information
will be available in January.
4. Chairman Campbell reminded committee members that a re-election of officers needed to
take place at the next meeting.
VI. Next meeting: January 8, 2001
VII. Adjournment:
Chairman Campbell adjourned the meeting at 5:45 p.m.
Orville Campb~li, ' Car01Haga~, A i~e Assistant
Cate Rinehart, Administrative Assistant