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HomeMy WebLinkAboutMinutes 02/28/1990 . .... . AGENDA PORT ANGELES PLANNING COMMISSION 321 Ells" Flf..h St;reet; Part Angeles, Washlngt:an 98362 February 28, 1990 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES: Meeting of February 14, 1990 IV. PLANNING STUDIES 1. Amendment to Planning commission Bylaws extending term of appointment for elected officers. 2. options for restructuring Planning commission work priorities. 3. Housekeeping items: A. city Attorney's Memos (september 18 and october 11, 1989) B. Application processing procedures C. Other 4. Harbor Resource Management Plan: recommendation to Council s. city council Representation V. COMMUNICATIONS FROM THE PUBLIC VI. REPORTS OF COMMISSION MEMBERS VI I . STAFF REPORTS VIII. ADJOURNMENT . . . PLANNING COMMISSION Port Angeles, Washington February 28, 1990 I CALL TO ORDER Chairman Cornell called the meeting to order at 7:03 P.M. II ROLL CALL Members Present: Ray Gruver, Donna Davison, Bob Philpott, Larry Leonard, Jerry Glass, Jerry Cornell, Jim Hulett [arrived late). Members Absent: None. staff Present: Brad Collins, Grant Beck. III APPROVAL OF MINUTES Mr. Glass moved 1990, regular submitted. Mr. 4 - 0, with Ms. to approve the minutes of the February 14, meeting of the Planning Commission, as Philpott seconded the motion, which carried Davison and Mr. Leonard abstaining. IV PLANNING STUDIES As there was an audience member interested in Item 4, Harbor Resource Management Plan, Chairman Cornell revised the agenda to take that item first. Harbor Resource Management Plan: council Recommendation to Chairman Cornell synopsized previous action regarding the Harbor Resource Management Plan. Mr. Collins gave a brief report presenting two options to the Commission regarding possible action at this time. Mr. Collins stated the Commission could move quickly to act on the Harbor Resource Management Plan so the City Council can take action in the near future; or the commission could review it comprehensively in relation to existing City Codes and act on it at a later date. The Commission discussed these options and determined that the document should be used as a reference tool without the force of law, to be used when updating other long-range planning tools, such as the Comprehensive Plan, the Zoning Code, and the Shoreline Master Program. . . . PLANNING COMMISSION February 28, 1990 Page 2 Gerald Austin, 1305 East First Street, stated that the Harbor Resource Management Plan should be very flexiblei that platted Tidelands may legally be filled and that the lagoon east of the Red Lion is not natural and should be filled. The Harbor is currently undergoing change as the City of Port Angeles grows, and agencies with jurisdiction over the Harbor should not be locked into the Harbor Resource Management Plan, which should be used as a reference tool only. The commission discussed the Harbor Resource Management Plan planning process and whether the authors of the document meant it to be regulatory or advisory. Concern was expressed that if the document is used as a regulation, the Planning Commission should review it very carefully. Mr. Hulett arrived at 7:47 P.M. Mr. Gruver moved that the Planning Commission recommend the city Council endorse the planning process and recognize the Harbor Resource Management Plan as a reference tool, not adopting it as an ordinance, but use it as appropriate when updating other city ordinances. Mr. Leonard seconded the motion, which carried unanimously. Amendment to Planning commission Bylaws Extending Term of Appointment for Elected Officers Chairman Cornell reviewed the City Attorney I s memo of February 13, 1990, which suggested that the Planning Commission Bylaws be revised in order to allow for the election of officers in February and have the officers' terms begin on March 1st. This change would bring the Planning commission Bylaws into conformance with City council policy on appointing Planning Commission members. Mr. Gruver moved that the Planning Commission Bylaws be amended as outlined in the City Attorney's memo of February ~. ~'. 1_~.90~~. DayisoE s.econded the mo.!-~?J..1! .~!'1~ch carried If. - O. Mr. Glass moved that the Planning Commission elect officers for 1990 at its second meeting in March, and that - -current . Chair - and Vice-Chair -serve until May 31st. Philpott seconded the motion, which carried 6 - I, Chairman Cornell voting "No". new the Mr. with . PLANNING COMMISSION February 28/ 1990 Page 3 Options for Restructuring Planning Commission Work Priorities Chairman Cornell reviewed the situation, indicating that no action had been taken on the long-range goals established by the Planning Commission in September, 1989. Chairman Cornell felt the structure of the Planning Commission and the current planning workload prevents significant long-range planning by the Commission. Mr. Collins presented five options for helping the Planning Commission deal with current planning projects and free up time to get to long-range planning items each month. The options were: 1. Hold more meetings; 2. Establish a second Planning Commission; 3. Establish a Hearing Examiner system; 4. Assign more minor land use permits for adminis- trative approval; 5. Make more Planning Commission actions final, with appeal to the Council. . The Planning Commission discussed the options for current planning and how Options 1 through 3 would impact staff. Chairman Cornell indicated that another option would be to limit public testimony at public hearings. Lucille Schmitt, 3709 Park Knoll Drive, stated that the city could develop a handout for public hearing users describing the process, appropriate topics, how to structure testimony, and give general direction to people speaking in public hearing forums. The Commission reviewed the options and came to a consensus that Options 1 through 3 were not viable; that options 4 and 5 were; and that the following options should be added: 6. Establish ad hoc committees for specific long-range issues, such as the Comprehensive Plan or Zoning Code updates; 7. Public hearing format changes: A. Get Department reports out earlier in order to allow the public and applicants more time to review them and submit written testimony regarding the reports, as opposed to oral testimony at the hearing; . B. Limit the length of oral testimony; . . . PLANNING COMMISSION February 28, 1990 Page 4 C. Develop a brochure describing the public hearing process; and D. Make motions earlier in the deliberation process, immediately after holding the public hearing. The Commission directed staff to develop guidelines for option 7 to be reviewed at the second meeting in March. The Commission concurred that the options listed and discussed to help deal with current planning items should have a higher priority than other long-range items, in order to free up time to work on those same long range projects. Housekeepinq Items: The Commission directed staff to place the items on the agenda for the second meeting in March. citv Council Representation Chairman Cornell reviewed the February 20, 1990, City Council meeting, at which he represented the Planning Commission's recommendations to the Council. The Planning Commission decided this process was needed and should be continued. V COMMUNICATIONS FROM THE PUBLIC The Commission reviewed the letter from Glen Larson and Joanie Ulsky, Olympic Van Tours, regarding amendment of the Retail Stand Ordinance. The Commission determined it would review this Chapter of the zoning Code when it had completed the overall update of the Zoning Code. The Commission reviewed a letter from Jim and Robbie Mantooth, dated January 29, 1990, regarding the DelHur Planned Residential Development, which has not yet been applied for. VI STAFF REPORTS Mr. Collins reviewed the Planning Department Goals which will be forwarded to the City Council during the next several months for establishment of the City1s 1990 Goals. Mr. Collins also reviewed the actions taken by the city Council on items the Planning Commission considered at the February 14, 1990, meeting. . . . PLANNING COMMISSION February 28, 1990 Page 5 VII REPORTS OF COMMISSIONERS Mr. Leonard stated that House Bill 2929 directly impacts land use options and growth of the City of Port Angeles and stated that staff and the City Council should carefully review this Bill, which is now before the Senate, and hopefully comment on it to the Legislature. Ms. Davison indicated she will not be present for the March 14th meeting. VIII ADJOURNMENT Chairman Cornell adjourned the meeting at 11:22 P.M. Ch?l!:f ~/ -~ ins, Secretary PLAN.281 . . . CITY of PORT ANGELES ATTENDANCE ROSTER ,0 t... N to&\ "c;. TYPE OF l'1EE'IWG Il6JE OF 11EETING LOC'ATIrn PLANNING COMMISSION ~kJ",-I1~ .,?~ 19m CITY' ADDRESS: NAME: ~= /scs- ~ /J ?/I. "