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HomeMy WebLinkAboutMinutes 03/12/2003 o ( ~ ~._.. )0" :R;'./T../y" ...'... N. r-G'- 'E:iL" E,-,iS'! , " , i I I . I!! ,. , .......... ,/ . '. .u_ ' .'_ .) _l ...l -'.J . .~' , ,..______" t . , WAS H I N G TON, U. S. A. DEPARTMENT OF COMMUNITY DEVELOPMENT AGENDA PLANNING COMMISSION 321 East Fifth Street March 12,2003 I. CALL TO ORDER 7 p.m. II. ROLLCALL III. APPROVAL OF MINUTES: Meeting of February 26, 2003 IV. PUBLIC HEARINGS: . 1. PRELIMINARY SUBDIVISION - SUB 03-01 - HOPFNER - Peabody Street and Hillcrest Drive: A proposal to subdivide property into 5 residential lots in the RS-9, Residential Single Family zone on property that contains a critical area. (Continued from February 12, 2003. Application withdrawn.) 2. AMENDMENT TO CONDITIONAL USE PERMIT - CUP 01-10 - SERENITY HOUSE - 2321 West 18th Street: Request to amend a condition of approval dealing with parking for a social service agency providing 24-hour care in the Residential Medium Density zone. The requested change is to provide 18-26 rather than 42 off- street parking spaces. 3. CONDITIONAL USE PERMIT - CUP 03-0S - MELBERG - 1229 Columbia Street: Request to allow the development of an accessory residential dwelling unit in the RS-7, Residential Single Family zone. V. COMMUNICATIONS FROM THE PUBLIC VI. ELECTIONS VII. STAFF REPORTS VIII. REPORTS OF COMMISSION MEMBERS . IX. ADJOURNMENT PLANNING COMMISSIONERS: Chuck Schramm (Chait), Fred Hewins (Vice Chair), Fred Norton, Bob Philpott, Len Rasmusstn, Linda Nutter, Jack Pittis PLANNING STAFF: Brad Collins, Director; Scolt Johns, Associate Planner; Sue Roberds, Assistant Planner. . . . MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 March 12 , 2003 7:00 p.m. ROLL CALL Members Present: Bob Philpott, Chuck Schramm, Leonard Rasmussen, Linda Nutter Members Excused: Fred Hewins, Jack Pittis, Fred Norton Staff Present: Sue Roberds, Scott Johns, Ken Dubuc Public Present: Ken Melberg, Kathy Wahto, Amy DeLeon APPROVAL OF MINUTES: Commissioner Philpott moved to approve the February 26, 2003, regular meeting minutes as presented. The motion was seconded by Commissioner Rasmussen and passed 3 - o with newly installed Commissioner Nutter abstaining due to not having been a member of the Commission for that meeting. Chair Schramm indicated that those who testify must sign the "Sign In" log and affinn that their testimony will be truthful to the best of their knowledge prior to testifying before the Commission. PUBLIC HEARINGS: PRELIMINARY SUBDIVISION - SUB 03-01- HOPFNER - Peabody Street and Hillcrest Drive: A proposal to subdivide property into 5 residential lots in the RS-9, Residential Single Family zone on property that contains a critical area. (Continued from February 12,2003. Application withdrawn.) Associate Planner Scott Johns indicated that the applicant is revising the original application per neighbor concerns and has withdrawn the original submittal. AMENDMENT TO CONDITIONAL USE PERMIT - CUP 01-10 - SERENITY HOUSE - 2321 West 18th Street: Request to amend a condition of approval dealing with parking for a social service agency providing 24-hour care in the Residential Medium Density zone. The requested change is to provide 18-26 Tather than 42 off- street parking spaces. Assistant Planner Sue Roberds presented the Department's report recommending approval of a reduction in the required parking for the proposed development. Chair Schramm opened the public hearing. . . . Planning Commission Minutes March 12. 2003 Page 2 Kathy Wahto, 1232 West Ninth Street, Port Angeles, W A 98362, Executive Director of Serenity House, answered questions from Commissioner Nutter regarding the parking survey submitted in support of the parking reduction with regard to the time of day and days of the week survey information was gathered. Ms. Wahto responded and indicated that additional parking is also available within lOOt east of the site at Evergreen Village, a facility that is managed by Serenity House, in the event that additional parking is needed at build out of the subject facility. In response to a question, Planner Roberds indicated that as the proposed Serenity House single's emergency housing development is currently being constructed on a portion of the property owned by Serenity House and in the event that parking becomes an issue at build out, the remaining acreage could accommodate an additional parking area. Following continued discussion with staff regarding the transient housing acti vi ty' s proposed development and parking alternatives, Planner Roberds suggested that if the Commission is uncomfortable with the survey information at this point prior to build out, a trial period might be imposed at which time a more complete review could be submitted with parking adjusted as appropriate at that time. Ms. Wabto indicated agreement. Commissioner Philpott moved to approve the requested amendment to Condition No. 3 of Conditional Use Permit CUP 01-10 allowing a further reduction of required parking spaces from 42 to 26 citing the following findings and conclusions in support of the action: Amended Condition: 3. Final building plans shall include a minimum of26 improved off-street parking spaces. At the end of one year. a report providing information on actual parking demands shall be submitted to the Planning Commission at which time parking may be re-evaluated with additional parking required at that time. Findings: 1. On January 27,2003, Executive Director Kathy Wahto of Serenity House ofClallam County requested by letter that consideration be given of an amendment to Condition No.3 of Conditional Use Permit CUP 01-10 allowing the development of a single adult shelter in the Residential Medium Density Zone at 2321 West Eighteenth Street. 2. Condition No.3 of CUP 01-10 requires 42 improved off-street parking spaces for development of a new single adult emergency shelter. The City's Parking Ordinance does not specify minimum requirements for group shelter uses and information regarding the existing emergency shelter's observed parking demands was provided by the shelter's administration in determining that 42 parking spaces would be required for the new shelter activity. 3. The applicant indicated through the public hearing process that the new shelter would be able to provide significantly more services to more people than the existing facility. 4. In a letter from Executive Director Kathy Wahto dated January 27,2003, it was stated that a survey had recently been performed over a three month period at the existing shelter supported by photo documentation indicating that less than 20 vehicle trips per day are the norm for the existing shelter use. The same survey demonstrates that 10-12% of the . . . Planning Commission Minutes March 12. 2003 Page 2 Kathy Wahto, 1232 West Ninth Street, Port Angeles, W A 98362, Executive Director of Serenity House, answered questions from Commissioner Nutter regarding the parking survey submitted in support of the parking reduction with regard to the time of day and days of the week survey information was gathered. Ms. Wahto responded and indicated that additional parking is also available within lOOt east of the site at Evergreen Village, a facility that is managed by Serenity House, in the event that additional parking is needed at build out of the subject facility. There being no further testimony, Chair Schramm closed the public hearing. In response to a question, Planner Roberds indicated that as the proposed Serenity House single's emergency housing development is currently being constructed on a portion ofthe property owned by Serenity House and in the event that parking becomes an issue at build out, the remaining acreage could accommodate an additional parking area. Commissioner Rasmussen asked if the applicant's submitted survey information would qualify as a traffic demand study that the City is considering as being a requirement for future requests for reductions in parking. Associate Planner Scott Johns indicated that the survey would be part of such a study but would not qualify for a complete study. Following continued discussion with staff regarding the transient housing activity's proposed development and parking alternatives that would allow shared parking or additional parking, Planner Roberds suggested that if the Commission is uncomfortable with the survey information at this point prior to build out, a trial period might be imposed at which time a more complete review could be submitted with parking adjusted as appropriate at that time. Ms. Wahto indicated agreement. Commissioner Philpott moved to approve the requested amendment to Condition No. 3 of Conditional Use Permit CUP 01-10 allowing a further reduction of required parking spaces from 42 to 26 citing the following findings and conclusions in support of the action: Amended Condition: 3. Final building plans shall include a minimum of26 improved off-street parking spaces. At the end of one year. a report providing information on actual parkin~ demands shall be submitted to the Planning Commission at which time parking may be re-evaluated with additional parking required at that time. Findings: 1. On January 27, 2003, Executive Director Kathy Wahto of Serenity House ofClallam County requested by letter that consideration be given of an amendment to Condition No.3 of Conditional Use Permit CUP 01-10 allowing the development of a single adult shelter in the Residential Medium Density Zone at 2321 West Eighteenth Street. 2. Condition No. 3 of CUP 01-10 requires 42 improved off-street parking spaces for development of a new single adult emergency shelter. The City's Parking Ordinance does not specify minimum requirements for group shelter uses and information regarding the existing emergency shelter's observed parking demands was provided by the shelter's administration in determining that 42 parking spaces would be required for the new shelter activity. 3. The applicant indicated through the public hearing process that the new shelter would be able to provide significantly more services to more people than the existing facility. . . . Planning Commission Minutes March 12, 1003 Page 3 4. In a letter from Executive Director Kathy Wahto dated January 27,2003, it was stated that a survey had recently been performed over a three month period at the existing shelter supported by photo documentation indicating that less than 20 vehicle trips per day are the norm for the existing shelter use. The same survey demonstrates that 10-12% of the residents have vehicles rather than the originally estimated 25% which means that of the 50- 70 residents, a maximum of 8 vehicles would be expected from residents. The staff report dated October 10, 2001, indicates that 4 staff will be present each day for a total vehicle count of12. 5. City staff reviewed the amendment proposal and had no comments. 6. Public notice was given advertising the amendment proposal in the Peninsula Dailv News on February 14,2003, with a mailing to surrounding property owners per Section 17.96 of the Port Angeles Municipal Code on February 12, 2003. The site was posted on February 16, 2003. No comments were received. Conclusions: A. The current survey performed of actual current shelter usage indicated that fewer than the originally estimated 25% of residents have personal vehicles. A decrease to 26 improved off-street parking spaces will provide adequate parking for the new shelter use at its maximum occupancy of70 residents as it will allow for off-street parking for the maximum resident population, employees, and visitors. B. The City's Parking Ordinance does not contain specific standards for group home uses and the City has not dealt with required parking for emergency shelter facilities in the past. The applicant indicated that the development of 18 - 26 parking spaces will not be a problem given the existing site size. The new shelter will provide significantly more services than the existing shelter and has a potential to draw more vehicle usage. A reduction to 26 parking spaces is in the public interest. C. The amendment complies with the intent of the original conditional use permit approval. Commissioner Nutter seconded the motion which passed 5 - O. CONDITIONAL USE PERMIT - CUP 03-05 - MELBERG - 1229 Columbia Street: Request to allow the development of an accessory residential dwelling unit in the RS-7, Residential Single Family zone. Assistant Planner Roberds reviewed the Department's report recommending approval ofthe accessory residential use" She explained that neighbors in the area heard about the proposal and reported that the applicant's mailing list did not include everyone within the required notification area. Planner Roberds indicated that consideration of the proposal should be continued until the April 9, 2003, regular meeting date so the notices could be remailed. Chair Schramm opened the public hearing. Based on staff's information regarding . .~ .~ P111aning Commission Minutes March 12. 2003 Page 4 procedure, Commissioner Philpott moved to continue the public hearing to the April 9, 2003, regular meeting. Commissioner Rasmussen seconded the motion which passed 4 - O. COMMUNICATIONS FROM THE PUBLIC None. 2003 ELECTIONS Commissioner Philpott moved to nominate Commissioner Nutter as Chair and Fred Hewins as Vice Chair for 2003. The motion was seconded by Commissioner Rasmussen and passed 4 - O. STAFF REPORTS Staff indicated that the Washington State Extension Office is planning a Low Impact Development (LID) presentation for the City of Sequim on Thursday, March 20, 2003, at Carrie Blake Park to which Commission members are invited. Interested persons can contact staff for more information. REPORTS OF COMMISSION MEMBERS Chair Schramm welcomed Commissioner Nutter back to the Commission. ADJOURNMENT The meeting adjourned at 7:45 p.m. (7kds~ Chuck Schramm, Chair PREP ARED BY: S. Roberds · ~ORTANGELES WAS H [ N G TON, U. S. A. PLANNING COMMISSION ATTENDANCE ROSTER AND TESTIMONY SIGN-UP SHEET PLEASESIGN IN MeetingAgendaOf:~A'R1 /~ 2003 PLEASE NOTE: IF you plan to testify, by signature below, you certify that the testimony given is true and correct under penalty of perjury by the laws of the State of Washington. Si nature below DOES NOT REQUIRE ou to testify - it only acknowled es our resence. NAME: Agenda Item No.