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HomeMy WebLinkAboutAgenda Packet 1/4/2005pORTANGELES WASHINGTON, U.S.A. AGENDA CITY COUNCIL MEETING 321 EAST FIFTH STREET January 4, 2005 REGULAR MEETING - 6:00 p.m. A. CALL TO ORDER-RegularMeeting(6:00p.m.) ROLL CALL- PLEDGE OF ALLEGIANCE- CEREMONIAL MATTERS & PROCLAMATIONS 1. Introduction ofnewhires and recently promoted officers B. WORK SESSION 1 Chief Riepe to introduce and Mayor Headrick to congratulate recently hired and promoted officers (1) LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or City Council member (2) PUBLIC COMMENT This is an opportunity for members of the public to speak to the City Council about anything. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes perperson and a total of 15 minutes for this commentperiod. (These timeperiods may be lengthened or CONSENT AGENDA 1. City Council Minutes - Special Meeting of December 16, 2004, and Regular Meeting of December 21, 2004 2. Expenditure Report -December 24, 2004 - $861,265.54 3. Park Avenue Sidewalk Grant Agreement 1. Approve Lease 2. Approve Agreement 3. Approve Contract 1. Accept Consent Agenda shortened at the discretion of the Mayor.) D. FINANCE 1. Lease with Washington Department ofFish 3 and Wildlife - Rearing Channel 2. William Shore Pool Renovation Project 5 Consultant Agreement Amendment 3. Economic Development Contract E. 13 17 F. CITY COUNCIL COMMITTEE REPORTS January 4, 2005 NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK Port Angeles City Council Meeting Page - I RESOLUTIONS 1. Adopt resolution making available to employees Retirement Health Savings Plan 2. Amend Section 12 of Council Rules of Procedure H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS I. OTHER CONSIDERATIONS 1. Front Street Corridor Beautification Plan 2. Ralston Street Vacation Request 3. Handicapped Parking Ordinance 4. Motion to confirm interim appointments to Planning Commission Jo Lo PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) PUBLIC HEARINGS - OTHER 1. Street Vacation Petition - STV 04-01 - Reid - Portion of the 16/17 alley east of'A' Street in Block 444: (Continued from December 7, 2004.) 1. Pass Resolution 2. Pass Resolution 1. Approve Plan 2. No consideration of petition 3. Adopt Ordinance January 18, 2004 4. Approve Motion (Printed information to be provided Tuesday night) 1. Close Public Hearing INFORMATION I. City Manager Reports: o Change Orders, Contracts under $I5K, Bids (Page 71) ri Quarterly Consultant Report (Page 73) 2. Planning Commission Minutes - December 8, 2004 (Page 79) 3. Park Board Minutes - November 18, 2004 (Page 81) EXECUTIVE SESSION (As needed and determined by City Attorney) RCW 42.30.110(i): one item of potential litigation; estimate 25 minutes; no action anticipated. N. ADJOURNMENT PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. G:!CNCLPKT\AGENDAXJan 4 '05 age.~pd January 4, 2005 NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK Port Angeles City Council Meeting Page - 2 pORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEETING January 4, 2005 III. CALL TO ORDER - REGULAR MEETING: ROLL CALL: Members Present: Mayor Headrick Councilmember Braun Councilmember Erickson Councilmember Munro Councilmember Pittis Councilmember Rogers Councilmember Williams Staff Present: Manager Quinn Attorney Bloor Clerk Upton B. Collins M. Connelly G. Cutler D. McKeen T. Riepe Y. Ziomkowski PLEDGE OF ALLEGIANCE: Led by: ,_~_I'~/X/1__0_ _(~ Other Staf[ P. resent: pORTA_NGELES WAS HIN GTO N, U.S.A CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: January 4, 2005 LOCATION: City Council Chambers poRTANGELES City of Port Angeles Ordinance/Resolution Distribution List City Council Meeting of January 4~ 2005 Ordinance/ ~ ~ Resolution No. City Manager City Atty. (1) Planning City Clerk (2) Deputy Clerk (1) Personnel Cust. Svcs. Finance Dir./Ml~r. Police Dept. Fire Dept. Light Dept. Parks & Rec. PDN (Summary) Extra Copies Port Department DATE: 12/27/04 RELEASED TO: [] PENINSULA NEWS NETWORK [] PENINSULA DAILY NEWS TIME: 11:25 AM [] SEQUIM GAZettE [] CITY OF PA WEB-SITE CONTACT PERSON: DEPUTY CHIEF TERRY GALLAGHER PHONE NUMBER: (360) 417-4902 The Port Angeles Police Department (PAPD) is proud to announce the addition of three new police officers to the staff of the Port Angeles Police Department. All three officers graduated from the Washington State Criminal Justice Commission Basic Police Academy in Burien on December 14, 2004. Currently, they are undergoing additional, department specific training as participants in the PAPD 14-week Field Training Program. The officers must successfully complete the FTO program to gain full certification as law enforcement officers. Officer Trevor Dropp: Officer Dropp, who was raised in the Sequim area, received an Associates degree from Peninsula College in 1998. In the year 2000 Officer Dropp earned an Associate of Applied Science in Criminal Justice, also from Peninsula College. He was accepted into the Port Angeles Police Department Reserve Officer Program and completed the 220-hour Reserve Police Academy in 2002. In 2003 Officer Dropp was accepted into Central Washington University. He needs 18 more credits before receiving a Bachelor's Degree in Law and Justice and is working towards that goal. Also in 2003 Officer Dropp completed Emergency Medical Technician training through Peninsula College. Officer Dropp is a not married. His future plans include completing his Bachelor's Degree, studying the Spanish language, and beginning work toward earning a Master's Degree. Officer Sean Ryan: Officer Ryan attended Humboldt State University in California and was awarded a Bachelor's Degree in Cellular and Molecular Port Angeles Police Department * 321 E. 5th St. ~ Port Angeles, WA 98362-3206 Phone:(360)452-4545 * Fax: (360)417r~4556 * Email: police~cityofpa.us Thomas E. Riepe, ChiefofPolice * Phone: (360)1417-4901 * Email: triepe(~,cit¥ofpa.wa.us Biology in May 2003. He is a past member of the Civil Air Patrol. Officer Ryan's parents live in Port Angeles and he is engaged to be married in the Spring of 2005. Officer Eric Thomas: Officer Thomas earned a Bachelor's Degree in Business from Oregon State University and a Master's Degree in Information Resources Management from the US Air Force Institute of Technology in Dayton, Ohio. He served in the Air Force and was honorably discharged as a Captain. Officer Thomas is married with a wife and son. Officer Thomas graduated from the police academy ranked number two in his class. The Police Department is also very pleased to announce the promotion of two other officers. Sergeant Edward Schilke: Sgt. Schilke has been with the Police Department since June, 1985. He has served as a patrol officer, a bike patrol officer, a detective, Crime Prevention specialist, and D.A.R.E officer. Sgt. Schilke was promoted to corporal in February of 2000 and, after a rigorous testing process, to the rank of sergeant in November, 2004. Ed is a life-long resident of Port Angeles and is married with two daughters. He is currently completing work on a bachelor's degree in Criminal Justice. Corporal Jason Viada: Corporal Viada completed the Washington State Criminal Justice Training Commission Basic Police Academy in October, 1994, shortly after being hired by PAPD. He was awarded a Bachelor's Degree in Law and Justice from Central Washington University in 1994 and is currently working on a Master's Degree in education. Corporal Viada earned his AA Degree through Peninsula College in 1992 and is a 1990 graduate of Forks High School. Corporal Viada serves as the Department's Taser and OC (Pepper) Spray Instuctor and as a firearms instructor.. He completed DARE Officer training in 1996 and School Resource Officer training in 1999. Corporal Viada also serves as one of the Department's Field Training Officer and, as such, will participate in the actual field training of Officers Dropp, Ryan, and Thomas. 29 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: TO: FROM: SUBJECT: January 4, 2005 CITY COUNCIL Brad Collins, Community Development Manager'~ Proposed Western UGA Annexation Summary: Property owners south of US 101 within the Port Angeles Urban Growth Area (PAUGA) west of the City limits have filed a notice of intention to commence annexation proceedings. With a 10% request petition, the City Council must meet with the petitioners to discuss whether the City will (1) accept an annexation petition and (2) require assumption of indebtedness. City and County staff have met with affected property owners and support an annexation petition fm the proposed PAUGA. Recommended Action: City staffrecommends that the City Council (1) set tonight as the time and date for a meeting with the initiating parties; (2) authorize the circulation of an annexation petition; and (3) require the assumption of existing indebtedness in the annexation petition. Background / Analysis: The proposed development of a new sawmill by PA Hardwoods has renewed interest in the extension of urban services to a portion of the PAUGA. This development has created an opportunity to make infrastructure investments that will serve the western PAUGA south of US Highway 101 as well as some businesses in need of those services north of US Highway 101 with a cost savings to many property owners. While utility extensions may be made without armexation, the property owners would have to shoulder all the costs, which could be financed through several methods that couldprovide public assistance under annexation. Possible operational costs may also be saved through the City's rate structure that puts a surcharge for services outside the City limits. The City Manager and the County Administrator have agreed that if the proposed annexation area boundary is limited to the south side of US Highway 101, the County would not request Boundary Review Board review nor oppose the annexation. The portion of the PAUGA south of US Highway 101 makes a logical service area. Since the area is within the PAUGA, the City's and the County' s land use planning policies and regulations support the delivery of urban services as well as annexation. The properties within the proposed annexation area are a mixture of manufacturing uses permitted by the County's zoning for the majority of the area and single family residences along US Highway 101. There do not appear to be any significant zoning issues, particularly since the City Council Memo - January 4 2005 Page 2 has now adopted an RS-Il zone that is more compatible with the County's VLD zone. The petitioners have not indicated any concerns about the zoning. Following discussion with the petitioners, the City Council may approve the circulation of a 60% annexation petition which would include the area as proposed: all of US Highway 101 right- of-way west of the City limits at Old Joe Road to the western PAUGA boundary opposite Reddick Road, and acceptance of the existing City taxpayers' bonded indebtedness by the petitioners. Staff will be available for questions at the meeting. Attachments: 10% Request to Circulate an Annexation Pchtion Map of the proposed annexation area Map of County zoning in the area L/st of property ownership in the area CITY OF PORT ANGELES REQUEST TO CIRCULATE AN ANNEXATION PETITION APPLICANT(s): ADDRESS: 2095 Blue Mountain Rd.& 2555983 ~qhw~y Day,me Phone:. 452-3341 and 452-7803 Location of area proposed for annexation, including legal description and street address (if available): p~R ATTACHED MAPS Blue Mountain ~asina ar~ Lakeside Industries ]01 W, Port Angeles, Legal description of applieant(s') property within proposed annexation area: Parcel~ 063007440325, 06301723(10000, 063018110000 Assessed valuation of property within proposed area: $ 6,523. 770 Assessed valuation of applicant(s') property within annexation area: $ 693.995, Names of streets within and adjacent to area proposed for annexation: Streets within: U.S.Hiohwav 101 ~n~ ~n~c,n Road Adjacent streets: Bean. Fev. Reddick. and A~rnort Roads Davis, Benson, Fairmount, and Old Joe Roads Attached Maps TitleownerI'Parcel number Assesed value Acreage AMELIA SCHULTZ/JOHN HASHEM JT [063007330100 ~-~26~-5.00- 4.81 ANDERSEN DONNA C ~.~)~5~)-~-3~9020 $82,165.001 051 ANDERSEN DONNA C !063007339010 I $12,000.001 0.51 B & D hNC !063017220000 I $302,i70.00i 31.~TM B & D INC i063008339040 $49,000.00 3.5 ~LUE IMOUNTAIN LEASING 1063018110000 $-305--~20.~ 46.17 ~RADOW RUSSELL V 063007340150 $138,330.00 519 BRUCH KURTA 083007340175 $84,885.00 2.51 BRUCH LYNN R 063008339010 $250,805.00 3.75 CANDACE LTD PARTNERSHIP 063018128030 $34,645.00 5.14 CANDACE LTD PARTNERSHIP 063018128020 $32,500.00 4.82 CANDACE LTD PARTNERSHIP 063018128010 $37,440.00 5.65 ~EHAVEN CURTIS J 063008340025 $86,025.00 1.47 DOWNING MARION 063008330125 $86,860.00 6.42 DOWNING MARION 063008330150 $53,440.00 6.79 ELDRIDGE EDWARD G 063008420100 $33,300.00 1.87 ERDMANN,TTE MARILYN 063007440175 $237,345.00 2.16 ERDMANN,TTE MARILYN 063007440200 $22,250.00 0.94 ERICKSON KEITH R 063008430070 $98,625.00 1.02 F RONALD RICHMOND FAMILY TRUST 063008430030 $208,170.00 0.93 FRYKMAN JOHN J 1063018128040 $42,160.00 5.08 GASCHE DARCELLE ANN 063008510540 $3,780.[~0 0.17 GASCHE DARCELLE ANN 063008430040 $66,725.00 2.26 GREEN CREEK WOOD PRODUCTS LLC 063018130000 $101,070.00 10.4 GREEN CREEK WOOD PRODUCTS LLC 063018130100 $1,439,895.00 9.7~ HAUSE ET AL ROBERT G 063008430050 $40,860.00 2.24 LAKESIDE INDUSTRIES 063007440325 $194,475.00 12.31 LAKESIDE INDUSTRIES 063017230000 $193,700.00 29.8: LARSON RICHARD L 063017230180 $33,065.00 3.89 LIBERA LADIS R 063008340050 $27,320.00 0.43 LIB ERA MICHAEL A 063008340425 $16,480.00 1.68 LINDLEY VINCENT J 1063008430010 $49,125.00 3.35 MELVIN/MARY PAYNE TRUSTEES 063007340225 $277,810.00 2.48 MURRAY GREGORY B 063008340125 $76,575.00 3.19 M U RRAY GREGORY B 063008340100 $39,125.00 1.07 N C MACHINERY CO 063008339030 $142,705.00 3.25 NYHUS INVESTMENTS LLC 063007430125 $111,100.00 19.48 OWEN RICHARD DALE 063007440225 $77,705.00 0.55 OWEN RICHARD DALE 063007440250 $41,480.00 0.49 ~,TSY A/STEVEN K TRIGGS 063008430~00 $20,100.00 0.94 PATTERSON KENNETH 063008430080 $80,975.08 0.55 PATTERSON KENNETH 063008430090 $3,750.00 0.22; PLATINUM C LTD PTSHP 063018140075 $30,230.00 5.93 PLATINUM C LTD PTSHP 063018410000 -$68,905.00 18.69 PLATINUM C LTD PTSHP 063018140050 $36,230.00 11.01 PLATINUM C LTD PTSHP 063018140025 $62,135.00 5.58 ~ATiNUM C LTD PTSHP 063018140000 $96,780.00 7.49 PLATINUM C LTD PTSHP 063018410050 $235.00 2.1~ PLATINUM C LTD PTSHP 063018130150 $1,295:00 __ 19.4 PLUME RONALD/SUNNY 063018128060 $32,50000 4.84 RATLIFF ANDREW J 063008340010 $83,800.~)0 2.05 RICHARD G/LYNNE K KOTT 063008330050 $272,410.00 4.8 ROBERTSON PAUL R 1063007339030 $262,070.00 3.36 RODMAN~'EVIN H 1063018128070 $40,[~5(~.00 4.84 SISSON PHILIP J i063018128050 $32,500.00 4.84 YOUNG JEFFERY D/K E 1063008339020 _~.1_4__5,0~0.di00 -- 2.3 Total $8,523,77000 348.4~ Page 1 JIORT AN ,ELES WASHINGTON, U.S .A. CITY COUNCIL MEMO DATE: TO: FROM: SUBJECT: January 4, 2005 CITY COUNCIL Glenn A. Cutler, Director of Public Works and Utilities Rearing Channel Lease with WDFW Summary: The Lease that the Washington State Department ofFish and Wildlife (WDFW) has to operate a fish mating channel on City property along the Elwha River has expired. A new Lease has been negotiated with WDFW that addresses issues the City wanted included in the lease to protect its interests in the area, which include the City's Rarmey Collector potable water source and Elwha River Industrial Water Line infrastructure. Recommendation: Approve the new Lease and authorize the Mayor to sign on behalf of the City. Background/Analysis: Since 1974, the Washington Statg Department ofFish and Wildlife (WDFW) has been operating a fish rearing channel on City property along the Elwha River under a lease agreement. The most recent lease expired July 14, 2002. City staff worked on revising the lease agreement in 2002 and 2003, and forwarded a new draft lease to WDFW in April 2003. Since that time we have been negotiating the specific wording of that lease while they operated under a de facto month-to-month extension of the expired lease. A final draft of the 3-year lease has been agreed upon by City staff and WDFW, and is ready for City Council approval. A summary of the substantive changes to the lease is as follows: 1. The Lessee (WDFW) agrees to support the efforts of the National Park Service (NPS) and the City in obtaining long-term permits, as needed, to allow the City to direct, temporarily relocate, or retain Elwha River flow next to the City's existing Ranney well during future low flow periods as needed to maintain adequate Ranney well water yield. Lessee agrees to commit to contributing a reasonable, proportionate share to the future operation and maintenance of facilities associated with the Elwha Surface Water Intake that will be constructed by the NPS as part of the water mitigation facilities to be constructed under the Elwha River Ecosystem and Fisheries Restoration Act (EREFRA). Lessee shall fully participate and cooperate with the NPS and the City during the permitting and construction phases of the Industrial Water Treatment facilities associated with the EREFRA. PW_I01.01 [Revised 07/20/04] 3 January 4, 2005 City Council Re: Rearing Channel Lease with WDFW Page 2 4. The amount of water the Lessee is allowed to appropriate from the Elwha River under the City's water right for fish rearing purposes has been decreased from 50 cubic feet per second (cfs) to 44 cfs. 5. Several indemnification and liability clauses have been revised or added to further protect the City's interests. The terms of the lease are for a period of three years. All facilities to mitigate the impact of the dam removal process should be nearing completion. In late 2007 the terms of the lease will be reviewed, and the issue of the long term operations and maintenance of the intake structure facilities, including in particular fish screens, will be revisited. City staff reviewed the proposed new lease with the Utility Advisory Committee at its December 14 meeting, and the UAC has forwarded a favorable recommendation to City Council to approve the lease. WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: TO: FROM: Subject: January 4, 2005 CITY COUNCIL Glenn Cutler, Director of Public Works and Utilities ~ Amendment to William Shore Pool Renovation Agreement ;ummary: ARC Architects was retained in 1998 to perform a pool feasibility analysis in the amount of $25,000. This contract was subsequently amended in 2002 in the amount of $20,839 to perform develop conceptual plans and cost estimates for an expanded and renovated pool at the present pool site. The original contract was amended again in the amount of $30,000 in accordance with a 2003 City Council resolution funding a marketing and feasibility analysis for a potential Recreation Complex at Lincoln Park, which included an aquatic center. The proposed third amendment in the amount of $17,285 adds to the original scope of work to include evaluation of site options, development of site plans, cost estimates, and an update of the pool operations pro fotma based on a new larger aquatic center. Recommendation: Authorize the Director of Public Works & Utilities to sign an amendment revising the scope of work and increasing the existing amended contract from $75,839 to an amount not to exceed $93,124. The cost for the extra work is $17,285. Staff further recommends that Council approve funding for this amendment from the lnaliocated portion of the General Fund balance for certain capital projects as approved ,n July 6, 2004 by resolution 11-04. Background/Analysis: The additional scope of work proposes to complete documents and displays suitable for presentation at a public workshop by the end of the first quarter of 2005. It also includes work already performed related to the site evaluation work directed by the City Council as a result of their June 14 workshop to consider the availability and suitability of any centrally located publicly owned sites for locating a new pool. The proposed workshop format will be similar to that utilized for gathering public comment on the 8th Street bridges design. The intent is to gather public comment regarding the ultimate location for the construction of a new pool facility in Port Angeles. The YMCA is working independently with the City's consultant to develop similar information for display at the same workshop. This will enable the community to compare information and make informed comments regarding site information, construction costs, operational costs, and land costs if any. 5 l:~Park Director\COUNCIL\ARC Contract Amendment.doc The summary of the process to date includes the following: Pool Feasibility Study The City retained ARC Architects in 1998 to complete a study of the William Shore Pool. The study examined the existing facility from the perspective of its function serving existing clientele, and the condition and function of mechanical, electrical, lighting, emergency, communications, power and structural systems. ARC Architects completed the initial feasibility study in January 1999. The scope of the study also included the development of preliminary concept designs to create a more family-oriented facility, and prepare revenue and expense modeling, and construction cost estimating. In early 2002 as a result of the pool steering committee recommendation to renovate and expand the existing pool, the City Council approved an amendment to the existing contract to develop conceptual plans, building elevations and cost estimates for the proposed expansion. That work was completed in November of 2002. Lincoln Park Recreation Complex In December of 2002 the idea of a Recreation Complex at Lincoln Park including an ice arena, indoor soccer, and indoor tennis was put forth by a group of respected local citizens. It was also suggested that the pool be considered for construction at this site as a possible "anchor" for a larger recreation complex. Subsequently, a feasibility and marketing analysis for this complex was fimded as part of the adopted 2003-05 CFP. The feasibility and marketing analysis was begun in September 2003 as an amendment to the 1998 William Shore Memorial Pool Feasibility Study and was completed in May 2004. During the study, further work on plans for the pool renovation was placed on hold. The draft feasibility analysis concluded that the timing was not appropriate for the development and operation ora complex of this size. The primary rationale for that recommendation was the population base of the service area was currently insufficient. As a result of the completion of this study, the Pool Project Steering Committee was reconvened to discuss moving the pool project forward. Pool Steering Committee Recommendation On May 18, 2004 the City Council received the Pool Steering Committee recommendation to consider placing a bond measure before the voters on the November 2004 ballot to fund improvements for renovating the William Shore Pool at its present site based upon the conceptual plan prepared by ARC Architects. As a result, the Council scheduled and conducted a special work session on June 14th 2004 to discuss the pool renovation project and the Steering Committee recommendation. At their June 14th work session the City Council determined that a 2004 bond issue was not appropriate at this time and directed staff to evaluate other centrally and publicly owned sites in the City as possible locations for a new larger aquatic center. Later that month the Pool Steering Committee reconvened and suggested changes to the renovation plan without the previous constraints of land related to the existing site. The result was the expansion of the pool footprint from the 25,000 square foot renovation/expansion plan to a 32,000 square foot new aquatic center. The principal difference in the two schemes is the addition of three lap lanes, more instruction/recreation swim area, more storage, increased mechanical space, and classroom space. Accordingly, staff utilized this information in its work evaluating potential new sites including Jessie Webster Park. 6 Parks and Facilities Subcommittee Review On August 10, 2004, the Subcommittee met with staffto discuss the evaluation of the "universe" of publicly owned centrally located sites. The staff presented a variety of site options. Ten sites were publicly owned and two were owned either privately or by a non-profit corporation. It was concluded that only three sites were capable of accommodating a new aquatic center. The three remaining sites during this initial evaluation included the existing pool site, Jessie Webster Park and the area adjacent to the Clallam County YMCA. On September 1st, 2004 Parks and Facilities Subcommittee and staff met with neighbors of Jessie Webster Park at the Campfire Boys and Girls Clubhouse in Jessie Webster Park to discuss the potential of the park as a possible site for the aquatic center. The Parks and Facilities Subcommittee reviewed the neighborhood discussion and the location options at their meeting held on October 13, 2004. The Subcommittee also directed staff to continue its evaluation of the City Hall site and the YMCA site and no longer evaluate Jessie Webster Park. In addition they directed staffto evaluate four potential options on the City Hall site as noted in the proposed scope of work mentioned below in this staff report. On November 17, 2004 the Subcommittee, City staff and representatives from the YMCA met to discuss the YMCA's initial proposal as well as provide background to the YMCA about the community needs for an aquatic center and the plans for a public workshop in early 2005 to gather public comment on possible pool locations and operating options. Consequently, the YMCA has retained the services of the City's design consultant to develop plans, cost estimates and a pro forma for the YMCA site that can be displayed at the future public workshop. On December 8, 2004 the Parks and Facilities subcommittee of the Council met again to discuss progress regarding the pool project and agreed to bring the recommendation to amend the contract forward to the full Council. The revised scope includes the following tasks: Develop four City site plan options for a new pool of approximately 32,000 square feet including: East parking lot (south) East parking lot (north) Existing renovation plan Existing site expanded west to Lincoln Street It is recommended that the Director of Public Works and Utilities be authorized to sign an amendment to the original contract revising the scope of work as identified in this staff report. It is further recommended that funding be made available from the unallocated portion of the General Fund balance for certain capital projects as approved on July 6, 2004 by resolution on November 4, 2004. The following table illustrates the contract history: 7 I:XPark Director\COUNCIL~ARC Contract Amendment. doc Scope of Work Cost William Shore Pool Feasibility $25,000 Analysis Amendment 1: Renovation Plan $20,839 Conceptual Design Work Amendment 2: Lincoln Park $30,000 Recreation Complex Marketing and Feasibility Analysis Proposed Amendment 3: Aquatic $17,285 Center site evaluation/public work shop planning and pro-forma update Total: $93,124 Let me know if you have any questions. 8 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: TO: FROM: SUBJECT: December 30, 2004 C1TY COUNCIL Michael Quinn, City Manager~ Economic Development Contract (D-3) Summary: Attached is a proposed contract for professional services associated with economic development activities and functions. The intent is to utilize the services of the retired Economic Development Director for the interim transition time prior to appointment of a new ECD Director. Recommendation: Motion to approve the Contract for Economic Development Services. Back~ Until a new Director is appointed to fill the position created as a result of retirement and reorganization, the prior Director has agreed to come out of retirement to assist us for the interim transition. We are currently in the process of advertising for the position. The contract's major points are: (1) the term is estimated up through April to give adequate time for recruitment; (2) termination is applicable with a ten day notice; (3) compensation is based upon the comparable range for the Director plus benefits without the normal mark-up for consultant services; and (4) this is an independent contractor relationship with scope of work determined by the City Manager. G:~M AS TFO RM~COUNC1L.WPT Last Revised: 6/29/99 9 CONTRACT FOR ECONOMIC DEVELOPMENT SERVICES This contract is entered into between the City of Port Angeles, tm optional municipal code city of the State of Washington (hereinafter referred to as "City"), and Timothy J. Smith (hereinafter referred to as "Contractor"). In consideration Of the covenants and promises set forth heroin, the parties hereto agree as follows: 1. Scope of Services. Contractor agrees to provide the City with economic development services in the form of economic development management on matters in which the City is involved. Services will include but not be limited to: (a) preparing for and appearing at meetings of the City Council (b) providing economic development advice and strategy to the City Council, City Manager, and City departments, (c) representing the City in economic development actions, (d) coordinate and manage assigned economic development projects, and (e) assist businesses through the City's development/review process. 2. Term. This contract shall commence on January 1, 2005 and shall continue until April 30, 2005 unless sooner terminated pursuant to paragraph 3 or unless extended by mutual agreement of the parties. 3. Termination. Either party may terminate this contract at will upon ten (10) days written notice to the other party. 4. Compensation. Contractor's compensation for the services performed herein shall be at the hourly rate of $52.00 unless authorized by the City Council. Contractor shall submit itemized invoices to the City Manager, and the City shall make payment to the Contractor within thirty days of submittal of acceptable invoices. Contractor shall not incur more than thirty (30) hours of work nor less than sixteen (16) hours of work per week without the written authorization of the City Manager. 5. Relationship of Parties. Contractor shall act as tm independent contractor and not as tm employee of the City. Contractor shall perform the economic development services under this contract free from the City's direction and control over the manner of performing the work. Contractor may hire employees to assist in performing the work and shall provide and use its own equipment, including telephone, computer, and vehicle, provided that Contractor shall also use City administrative assistance, telecommunications equipment, and office space as necessary to allow for efficient use of City officials' and staff's time and to allow for the reduced overhead reflected in the hourly rate for the services provided. Nothing in this contract shall preclude Contractor's fight to perform economic development services for other clients. Contractor shall assume full 1 responsibility of all federal, state, and local taxes and contributions imposed or required, including, but not limited to, unemployment insurance, Social Security, and income tax withholding and shall not be entitled to the benefits provided by the City to its employees. 6. Breach of Contract. Each party shall have all remedies provided in law or equity for breach of any provision of this contract. 7. Applicable Law and Venue. This contract shall be governed by, and construed in accordance with, the laws of the State of Washington. Venue of any legal action related to this contract shall be in Clallam County, Washington. 8. Modification. This contract may be modified, or its term extended, by written modification hereto. IN WITNESS WHEREOF, the parties hereto have executed this contract the date and year indicated below. CITY OF PORT ANGELES By Mike Quinn, City Manager Date: Timothy J. Smith Date: ATTEST: Becky J. Upton, City Clerk 12 CITY COUNCIL SPECIAL MEETING Port Angeles, Washington December 16, 2004 CALL TO ORDER - SPECIAL MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: WORK SESSION: Status of Washington State Department of Transportation (WSDOT) Hood Canal Bridge Project Mayor Headrick called the special meeting of the Port Angeles City Council to order at 3:07 p.m. Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Munro, Pittis, Rogers, and Williams. Members/Ibsent: None. Staff Present: Acting Manager Bloor, Clerk Upton, B. Collins, M. Connelly, G. Cutler, T. Riepe, T. Gallagher, S. Johns, S. McLain, M. Puntenney, and B. Knight. Public Present: R. Daignault, I. Cunningham, D. Pilling, T. Taipale, M. Stmnk, K. Edgington, R. Sommers, T. Ahlgren, S. Noone, D. Fous, L. Schromen-Wawrin, L. Dorsey, S. Woods, R. Lundahl, C. Brown, D. Brennan, A. Olson-Bick, and T. Jennings. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Acting Manager Bloor. Status of Washington State Department of Transportation (WSDOT) Hood Canal Bridge Project: CounciLmembcr Rogers requested a moment of silence in honor of the Lower Elwha Tribe and the remains found at the site of the graving yard. Acting Manager Bloor informed the Council that this special meeting had been called to discuss the Hood Canal Bridge project and the associated graving yard in Port Angeles. Noting that the City had obtained most of its information from the newspaper, it was desirous to obtain factual information with a complete picture of how the project got to where it is today, where it might be going in the future, as well as future avenues that may be pursued. He added that Randall Hain, Regional Administrator for the Department of Transportation, willlater be available to the Council via conference call, and he will be joined by John Conrad, an Assistant Secretary for the Department of Transportation. Acting Manager Bloor indicated that a videotape of the staff presentation made yesterday to the Transportation Commission is available for Council's review, but it is intended to only show those portions that may provide information most critical to the Council. Copies of the PowerPoint presentation submitted by the DOT staff to the Commission have also been made available to the Council, and those slides will be shown to the Council simultaneous to the viewing of the videotape. Mayor Headrick advised the audience that he expected this to be the fu-st of many meetings held on the topic, and it wasn't expected that a conclusion would be reached at today's meeting. This is just the first step in gathering information so the Council 15 -1- CITY COUNCIL SPECIAL MEETING December 16, 2004 WORK SESSION: can be well informed on the issues and possible solutions in order to make a (Cont'd) recommendation in the future. He indicated the Council would not be taking public comment at this particular meeting. Status of Washington State Department of Public Works & Utilities Director Cutler introduced the taped proceedings from the Transportation (WSDOT) meeting held by the Washington State Transportation Commission, reviewing in detail Hood Canal Bridge Project the subject matter of the DOT staffPowerPoint presentation on the Hood Canalproject, (Cont'd) to include the construction program, site evaluation and selection for the pontoon and anchor fabrication, and the cultural and historic resources and Tribal consultation for the Port Angeles site. The presentation also summarized the construction plan, early construction activities, and the ultimate discovery of Lower Elwha remains. The next portion of the presentation summarized the monitoring activities thatwere instituted, the government to govenm~ent consultation with the Tribe as set forth in the provision of the National Historical Preservation Act, the subsequent archaeological work that took place, and the recent request of the Tribe to terminate all work on the site. The presentation then addressed different options that could be pursued by the State. The Council viewed this portion of the taped proceedings, along with the associated PowerPoint slides. Break Mayor Headrick recessed the meeting for a break at 4:27 p.m. The meeting reconvened at 4:40 p.m. Councihnember Pittis inqui~:ed of Mr. Hain as to what review the DOT had undertaken as to activities that must be pursued if the State were to abandon the site. Mr. Hain indicated it is premature to make such determinations, but a list has been prepared itemizing tasks that may need to be completed. Mayor Headrick asked about the extent to which the site had been excavated, as it has been reported there isn't much left to do. Further, how close is the project to the intended grade in order to proceed to putting the floor into the graving yard? Mr. Hain f~rst responded from the archeological contract perspective in that the State is nearing completion by having recovered enough data to meet the needs of the archeohigical contract. The second perspective related to the building of the graving dock itself, and the project is far from being complete. Mr. Hain further described the slides that indicate the status of certain components of construction work, and 70 - 75% of the sheet piles are in, with 25% of the upper concrete floor finished. However, in considering the individual work items and bundling them to determine what percentage of the total dock is complete, it can be estimated there is 20% completion. He described in detail the excavation of the upper dock as relates to the lower dock. Mayor Headrick asked, in terms of archeological discoveries, how much would be located in the area of the lower dock. Mr. Hain indicated that, from an archeological perspective, the standard practice in this setting is to not take out all of the possible artifacts and data. The typical effort is to get to the percentage that provides sufficient information for the archeological history and report that is written about the site. In the archeological contract in the site treatment plan, the target was to recover 5 - 6% of the total artifacts, which is where contract completion is being reached. Almost all of the data needed to f'mal the report and meet the requirements of the contract has been obtained. Mr. Hain addressed the matter of human remains that have been removed in that the State is within the excavation limits of the upper graving dock but, because they have barely started excavation of the lower dock, they have yet to remove potential burials at the lower channel. Mayor Headrick asked if it was accurate that the State intended to remove only those remains that existed to the level that was to be cons~ucted. M~. Hain affirmed that fact as part of the agreement from the beginning, adding that there has been a question from the Department's perspective and the Tribe's perspective as to whether there was a responsibility to remove all possible or only those remains within the excavation prism. A dispute resohitio~ ~oceas was entered into, and the Federal Highway Administration WORK SESSION: (Cont'd) Stal~s of Washington State Department of Transportation (WSDOT) Hood Canal Bridge Project (Cont'd) CITY COUNCIL SPECIAL MEETING December 16, 2004 was designated as the party to make the final determination. The Administration ruled that the agreement, consistent with the MOA and the Site Treatment Plan, established the responsibility to take out the human remains within the limits of the excavation box. The Mayor asked for Mr. Hain's understanding as to the current expectation to go beyond the levels of the normal construction dig in terms of the excavation depth. Mr. Hain indicated that, when various options were presented tothe Tribe, the consistent response received was that the Tribe wanted a guarantee that no human remains would be left behind. Further, based on current f'mdings at the site, Mr. Hain indicated that human remains have been found at just about the water table elevation or a foot or two below that elevation. To get to that level from the upper floor, an additional 3 - 5 feet would be subject to excavation. Before any further burials could be removed from that elevation, a dewatering process would need to be instituted, something that was described in detail by Mr. Hain. Councilmember Munro inquired as to whether there was any possibility of having a smaller graving dock in order to not disrupt as much of the site, and Mr. Hain responded there are alternates that could be considered some of which utilize portions of existing docks. In addition, the State has looked at other locations for building the pontoons. He detailed certain options that could be considered, all of which would be subject to agreement by the Tribe in order to proceed. Councilmember Munro then asked if the Tribe indicated their concern was with human remains in the existing plan for excavation but there was no concern with what was below, could the project proceed fairly simply. Mr. Hain stated this is what was agreed to this past March. Councilmember Williams noted that Frances Charles, Tribal Chair, had just entered the Council Chambers. He then shared that he had visited the site early on in the project. Knowing the impact the visit had on him, he asked if a trauma team had been assigned to this to aid the workers at the site, and Mr. Hain was not aware of any such team instituted by the Department. There has been quite an effort from a spiritual perspective on the part of the Tribe to help with the trauma. Councilmember Williams urged further consideration on the part of the Department of Transportation to seek assistance fromprofessionals. In the presentation, Councilmember Williams noted that when remains are encountered, it takes about 5 days to deal with the discovery. Mr. Hain indicated 2 - 5 days are spent on the remains, depending on the complexity of the remains and other factors. Councilmember Williams referenced additional work that may take place as relates to that time factor, noting an additional work force may need to be added. He asked about expanding the parameters of the box, urging the State to give that possibility further thought as it may have a positive impact. Councilmember Erickson understood there was a possibility that the DOT could work on the deep channel immediately and then work out the dewatering process simultaneously. Mr. Hain indicated that localized dewatering could be accomplished, but from the perspective of the deep channel it is on the critical path in the construction of the graving dock itself. Nothing would have to change to proceed on the deep channel. Further discussion ensued on dewatering the deep channel, and Cotmcilmember Erickson felt the critical path on the deeper channel could be pursued while, at the same time, work could proceed on the upper channel. Mr. Hain assured her that the DOT is looking at all of the different possibilities, being mindful of the needs of the State, the Tribe, and the community. He emphasized that the State is attempting to replace a structure that is deteriorating as they speak. Councilmember Erickson asked if the subject has been broached about dewatering the upper channel, and Mr. Hain indicated the State had discussed the concept of dewatering and had discussed the possibility of putting in much deeper piles in order to get to a hard surface layer. Mr. Hain then explained how the State was approaching construction on both the upper and lower channels at the same time. Councilmember Williams, in view of the bridge deterioration and local community pressure, asked ifll ~k analysis has been conducted and mitigation measures put in 1 -3- CITY COUNCIL SPECIAL MEETING December 16, 2004 WORK SESSION: (Cont'd) Status of Washington State Department of Transportation (WSDOT) Hood Canal Bridge Project (Cont'd) place to extend the life of the bridge. Mr. Hain felt the Department is not feeling any pressure from the local community; however, pressure is being felt from everyone who uses the system. The bridge is routinely inspected along with other bridges in the State, but certain steps have been taken to assure the anchor cables are sufficient to support the bridge under storm conditions. He further explained maintenance efforts in the form of checks and balances, as well as the number of anchors and cables that are being replaced. Mr. Hain emphasized that everything possible is being done to maintain the bridge. He added that the present bridge configuration violates an agreement in place as relates to meeting Coast Guard requirements on the bridge opening. Councilmember Rogers addressed what she felt was the critical piece of the discussion in terms of the recovery and reburial of the Elwha Tribal ancestors. She felt no one had an appreciation for the sadness, despair, frustration, and hope for a better future. She shared that she, too, was of Native American descent, and she was fi.usU:ated thatshe would never f'md her ancestors. Councilmember Rogers advocated as the first step in the process ofresofution of this problem the reinternment of the Tribal remains. The community should look at all available properties. Following a joint meeting and dinner between the Council and Tribal leaders, the State had been invited to meet with the City in order to seek solutions and options. She felt no progress had been made in that arena. Proper identification of a piece of land that could be used for a cemetery and museum would be in order. Councilmember Rogers indicated she would be honored to have a Tribal presence on the waterfront, and she suggested the property at Front and Oak Slreets or the area of the Valley Creek Estuary as possible considerations. Councilmember Rogers indicated the entire community must be engaged in this process and accepting the risk of slipping the project for a year in order to properly rebury the remains, the project should then proceed. There is a responsibility for economic sustainability, which is difficult to balance, but she believed that, with the talent and the integrity of the community, this can be accomplished. Mayor Headdck asked of Mr. Hain if a representative fi.om the Department of Transportation would be willing to meet with a Council committee next week to discuss options that could be pursued. Mr. Hain expressed he would be willing and able to attend such a meeting. Councilmember Williams related his condolences to the Tribe for the f'mdings. Tribal Chair Frances Charles was invited to comment, but she indicated the Tribe would have no meetings until after Christmas. ADJOURNMENT: The meeting was adjourned at 5:35 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 16 -4- CITY COUNCIL MEETING Port Angeles, Washington December 21, 2004 CALL TO ORDER - EXECUTIVE SESSION: ADJOURN EXECU'I'Iv~E SESSION: CALL TO ORDER - REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PUBLIC CEREMONIES, PRESENTATIONS AND PROCLAMATIONS: WORK SESSION: LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS & PUBLIC COMMENT: The Mayor called an Executive Session per RCW 42.30.140(4) for 10 minutes, which convened at 5:50 p.m. The Executive Session concluded at 6:00 p.m. Mayor Headfick called the regular meeting of the Port Angeles City Council to order at 6:05 p.ro. Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Munro, Piths, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Bloor, B. Collins, D. McKeen, T. Riepe, Y. Ziomkowski, C. Hagar, K. Bogues, G. Kenworthy, S. McLain, and N. Riggins. Public Present: R. Daignault, T. Ahlgren, A. Gonzales, P. Lamoureux, T. Shook, R. & P. Brockett, D. French, B. Pasco, K. Enders, N. Newman, C. Swegie, J. Farmer, D. Hendren, D. Nielsen, R. Jackson, D. Konopaski, M. Schuneman, M. Williams, and L. Suggs. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Manager Quinn. None. Mayor Headfick asked to place a late item on the agenda. He and Councilmembers Pitfis and Rogers had attended a meeting the previous day with the Washington State Department of Transportation (WSDOT) in Olympia. They wished to provide a report, which was added as Agenda Item 1.4. Peter Ripley, no address given, wished the Council a Merry Christmas. Mayor Headrick announced that, to accorranodate those present who wished to comment on the meeting with WSDOT, he would change the order of procedure. He asked Councilmembers Pittis and Rogers to proceed with their reports on the meeting in Olympia. 17 -1- CITY COUNCIL MEETING December 21, 2004 OTHER CONSIDERATIONS: Graving Yard Issues 4. Meeting With WSDOT Regarding Graving Yard lssues: Councilmember Pittis stated that he, Mayor Headriek, and Councilmember Rogers traveled to Olympia to meet with Secretary of Transportation MacDonald; Randy Hain, Regional Administrator for the Olympic Region of the Department of Transportatinn; and John Conrad, who reports directly to Secretary MacDonald. Councilmember Pittis stated that Secretary MacDonald appeared confused as to why the Port Angeles delegation was present, and he advised the Councilmembers that the State anticipated it would soon abandon the site. No mention was made of making such an announcement the next day. At the meeting, Secretary MacDonald described some of the details regarding the excavation and some of the difficulties in providing an alternative to dewatering, which Councilmember Pittis, as a licensed engineer, felt were rather disingenuous. Secretary MacDonald also mentioned that the State will own the land if the project is abandoned. The community can discuss the disposition of the property, and WSDOT will stay in the background. Councilmember Pittis reported that the site will be fenced, and tours given only with WSDOT employees in attendance due to liability issues. He said Secretary MacDonald had indicated that WSDOT was not prepared to go to court in order to complete the project; the City was not advocating this course of action either. Councilmember Pittis further stated that Mr. MacDonald indicated there would have to be some EIS changes, and he felt that WSDOT hadn't performed any significant amount of alternative analysis. Discussion also covered the difficulties of acquiring land for burial of the remains. Conncilmember Pittis contended to have made three personal observations which included 1) Mr. MacDonald did not have the courtesy to inform the comrmttee the project would be eliminated in less than 24-hours; 2) Mr. MacDonald was disrespectful to Conncihnember Rogers; and 3) Mr. MacDonald was more concerned with "60 Minutes" making a txip to Olympia and doing an expos6 on this project than he was about the feelings and concerns of Port Angeles regarding both those that favor the project and those that favor respectful intenSng of the remains and dealing with the issues of the Tribe as part of our community. Councilmember Pittis then deferred to Councilmember Rogers. Councilmember Rogers concurred with Councihnember Pittis' summary and stated there were about five key issues. She apologized if she seemed tense, but following yesterday's meeting she was distraught. One of the key issues is that WSDOT apparently approached the Elwha Tribe in September asking for a proposal which would satisfy Tribal concerns and also address the future of the project. WSDOT claimed the Elwha Tribe did not respond but, in fact, they did. Councihnember Rogers stated her belief that, in many ways, the DOT forced the Elwha Tribe to respond in the manner it did, which was that there was no resolution as to what to do with the rest of the remains and artifacts; therefore, it was time to stop the project. Councilmember Rogers speculated that perhaps a public records request would provide clarification, that in September Secretary MacDonald proceeded with looking into closing the Port Angeles facility. The second issue Councihnember Rogers found disturbing, was that Secretary MacDonald spoke to Congressman Dicks about three weeks ago, and Congressman Dicks indicated that if an agreement could not be reached with the Tribe, then it was time to cut the losses and move the project as the bridge must be dealt with. Conncihnember Rogers said that Mr. MacDonald indicated that the Congressman would seek Federal funding and release this property to the National Park, turning it into a Federal Sanctuary, to which she objected. That same evening, Councilmeraber Rogers received a personal phone call fxom Congressman Dicks and, when asked, he denied making this statement. Councilmember Rogers stated she still did not have clarification from either party as to whether or not this statement was made. 18 OTHER CONSIDERATIONS: (Cont'd) Graving Yard Issues (Cunt'd) CITY COUNCIL MEETING December 21, 2004 Councilmember Rogers stated that, while the FHWA mediator has ruled on the project and the memorandum of agreement is in place, the law says you may proceed. Clearly, the Secretary of WSDOT does not want to be the one to further work with the Tribe to seek resolution. She felt it was no wonder the Tribe was distraught if this is the way Mr. MacDonald communicates. Councilmember Rogers felt if WSDOT could not communicate with this community, which includes the Tribe, the City has a bumpy road ahead. She took it as a personal exception, that Mr. MacDonald disregarded the Mayor, disregarded Councilmember Pittis and herself, and did not inform them that the project was being abandoned the next day. Councilmember Rogers also received a call to inform her that the following day's edition of the Sequim Gazette contained an interview with Secretary MacDonald conducted prior to the delegation's trip to Olympia. This means that he disclosed the closing of the project to the Sequim Gazette prior to informing the community. Another key issue is the effort being made to locate land for the Tribe. A year ago, when the WSDOT was having problems, they chose not to engage the local community in the problem resolution. Therefore, the effort that must be made today is to work with the Tribe, bring the Tribe back to the table, and seek resolution. Councilmember Rogers stated that one reason the project was abandoned today was because of money. About $1 million in mitigation costs can be eliminated by not having all the contractors on standby. This may be prudent, but she took exception that for WSDOT to save money, they put the entire community in a dilemma. Councilmember Rogers left the meeting yesterday with a different impression than what she has today. She felt it was unfortunate that WSDOT has added to the division in this community, which is unfair to the Tribe and unfair to every person who had a job. Councilmember Rogers stated she phoned Secretary MacDonald this afternoon, he chose not to return the call. An emergency EDC Executive Board meeting was called today to address this issue. A plan was made on moving forward and engaging professional mediation, and though Mr. MacDonald did not want to lose, the City will still seek this help. She felt this has been devastating, and she is appalled. Mayor Headrick, referring to the mediation, stated that when Mr. MacDonald was asked whether he would be interested in entering into mediation, he said no. When asked why not, his reply was that it probably wouldn't come out the way the DOT would have wanted. Mayor Headrick then opened the floor for public comment. Roger Daignault, a member of Carpenters Union #1303 of Port Angeles, stated the Union is taking the high road and will continue to fight. Labor will be meeting with Secretary MacDonald tomorrow afternoon. Prior to that, Labor will meet with the State Building Trades to try and devise a plan toward solution. Mr. Daignault thanked Councilmember Rogers and all the members present who supplied help and hope. The Union will move forward with its petition drive and distributing leaflets. He stated today was a sad day, but there is still hope if the entire commumty steps up and takes action. Mr. Daignault invited everyone to the Carpenters Hall on Thursday, December 23, 2004, at 6:00 p.m. for a meeting and rally to follow. He stressed the importance of including the Lower Elwha Tribe as part of this cormnuinty. Debra Hendren, 322 Christmas Tree Lane, expressed concern with the Council and felt there was miscommunication at all levels. Ms. Hendren stated if the WSDOT was not listening, then perhaps the Council had not gained its respect. She spoke against the Gateway Project, claiming it was not wanted, and against attempting to revive the graving yard project. Tom Graf, 518 E. Alflvers Rd., was concerned with the loss of the graving yard, as he felt if this project could be shut down due to the Tribe's demands, then there was little 19 -3- CITY COUNCIL MEETING December 21, 2004 OTHER CONSIDERATIONS: (Cont'd) Graving Yard Issues (Cont'd) chance of the Rayonier Mill site ever being developed, as there is a high probability that artifacts would be found there as well. Councilmember Williams thanked Mr. Graf for his comments, but felt it was time for cool heads to prevail. He understood the implications of this issue are far reaching, but there are laws on the books that need to be dealt with that impact the City. He asked that everyone be careful of how they characterize the Native American community, as further division of the community is not going to further any cause. Daren Konopaski, Operating Engineers Local 302, respected Councilmember Williams' comments and noted that Local 302 is on board with respecting the Tribe and community. He agreed that everyone needs to get involved and voice their opinion, for or against the project. This is bigger than the Hood Canal Bridge, as there are so many jobs that could be created through this project. He wished someone from the Tribe was present to educate the public on their beliefs. He stated the Tribe has been invited to the Union's Thursday night meeting and hoped they would show up. Mr. Konopaski said most of the Tribal members he has spoken to are for the project end want it to continue in Port Angeles. He noted that this project would have virtually no impact on the environment, as it would not create pollution, but would have a ~xemendous impact on the local economy by creating hundreds of family wage jobs. Jessie Farmer, 113 Bay View Avenue, spoke in favor of retaining the graving yard project. He stated he has gone from business to business, talking to people, handing out petitions and handing out fliers. He noted that most of the people he has approached supported keeping the graving yard in Port Angeles. Anmndo Gonzales, Local 1303, Port Angeles, felt the City was going to be the loser if this project is lost. The facility that was to be built would have been one of a kind and would have potential for more than just building pontoons. He strongly urged geeing the Tribe and WSDOT back to the negotiating table. Councilmember Pittis noted that in the current situation, everyone on the entire Olympic Peninsula, as well as the State, loses. Councilmember Braun asked if the Council was still meeting with the Tribe after the Holidays given the current situation. Councilmember Rogers responded that she requested a meeting of Tribal Chain'nan Frances Charles and she agreed. Councilmember Rogers noted that letters had been sent to the entire Congressional delegation, the State delegation, the Governor, and the Transportation Commissioners inviting them to Port Angeles for a meeting the week of December 27. Manager Quian noted that a meeting date was set for December 29, 2004, at 1:00 p.rr~ The date can be changed. Bob Pasco, Local 1303, commended Coancilmember Rogers for recommending a mediator. He stated that he and Mr. Gonzales had been at Safeway for three to four hours today and collected about 200 signatures on a petition in support of retaiinng the graving yard. Councilmember Pitris clarified that for the past 18 to 24 months, the City has never been at the table on this project, as they were asked not to participate on several occasions. Manager Qninn stated that the City did offer assistance, but was politely asked not to attend the meetings. Councilmember Rogers clarified that on October 12, 2003, shortly al~er the first set of remains was discovered, the Tribe requested a meeting and a Council committee met with the entire Tribal Council. At that t/me, as the legislative liaison for the Council, Councilmember Rogers contacted WSDOT directly and sent e-mails to the Congressional and State representatives. WSDOT did travel to Port Angeles and met with Mayor Wiggins, Councilmember Williams and herself. Several solutions were discussed, and the meeting went well and was very respectful. The Council committee was then told from that point on the agreements were between the Tribe, the Federal Highway Administration, WSDOT, and the State 20 -4- OTHER CONSIDERATIONS: (Cont'd) Graving Yard Issues (Cont'd) FINANCE: Allocation of Surface Transportation Program Funds Bonneville Power Administration (BPA) Transmission Settlement CITY COUNCIL MEETING December 21, 2004 Historical Society. What is tragic, was that when road bumps were hit, no one called the City. Therefore, the community is finding out last, as it was not part of the process. She asked that the citizens continue to communicate with all the elected officials; the Council will proceed with meetings after the Hohdays. Councilmember Munro wished to address the comments made about the Gateway Project. He said that Councilmember Rogers led that project for the past year, and he had also attanded many meetings on the Gateway. His perception of those meetings is that the downtown business owners are absolutely on board with that project. Capital has even been added to the project to meet their needs. Councilmember Munro felt Council had worked hard to make it a community project. Regarding the graving yard, Councilmember Munro echoed the comments made by Councilmember Williams. He asked that the Tribe fmd a way to work with the City, acknowledging that the Tribe was in an awkward spot. Councilmember Braun reiterated that it will take the entire community to make this project work, if indeed it's going to. He appreciated everyone that appeared this evening to speak in favor of the project. Mayor Headrick stated that during the meeting yesterday, the Council delegation offered any help it could provide, but only received excuses as to why the project would not work. He felt the problem was in Olympia, and the City must do whatever it can to get their attention, whether it be through the Legislators or through the Governor's office. Bob Pasco, Local 1303, returned to the podium to ask if the WSDOT had given a worst case scenario, such as fencing, plant grass, walk away, etc. Councilmember Piths replied that WSDOT stated it would build a fence and limit tours. Beyond that, they were very oblique as to what would happen. Councilmember Pittis said it is possible that they stopped the project for reasons that the City does not know. But, obviously they have not investigated all the alternatives. Councilmember Piths expressed optimism if the whole community worked together toward resolution. Councilmember Rogers, referring to the financial impacts, stated that currently, there are $45 million worth of special steel parts cut to size for this project. If WSDOT looks for an alternative site, there mast be a complete cost breakdown and the financial impacts are going to be staggering. The entire State will be impacted. In conversations with Congressman Dicks and Mr. MacDonald, the Council informed them that they must fix that which has been broken. This means addressing the concerns of the Tribe and coming up with a solution and resolution to address the Tribe's needs. Concurrently, they must look at leaving the project in Port Angeles. Councilmember Pittis again reminded everyone, that no matter what, the bridge still needs to be repaired. 1. Allocation of Surface Transportation Program (STP) Funds: Director Cutler sttmmarized the information provided in the Council packet. Councilmember Pittis moved to approve and authorize the Mayor to sign the Interloeal Agreement for the distribution of funds pursuant to the Federal Intermodal Surface Transportation Equity Act. Councilmember Braun seconded the motion. Councilmember Pittis noted that due to a decrease in gasoline tax revenue, the City's allocation of these funds has also decreased. Following brief discussion and clarification, a vote was taken on the motion, which carried unanimously. 2. Bonneville Power Administration (BPA) Transmission Settlement: Director Cutler deferred to Deputy Director McLain, who reviewed the information provided regarding the txansmissionmte settlement proposal with the Bormeville Power Administration. 21 -5- CITY COUNCIL MEETING December 21, 2004 Bonneville Power Administration (BPA) Transmission Settlement (Cont'd) Purchase of Large Diameter Fire Hose Downtown Signal Renovation Project 03-01 CONSENT AGENDA: CITY COUNCIL COMMITTEE REPORTS: Councilmember Rogers moved to support the proposed transmission rate settlement with the BPA. Councilmember Williams seconded the motion, which carried unanimously. 3. Purchase of Large Diameter Fire Hose: Fire ChiefMcKeen reviewed the information provided on this issue. Couneilmember Braun moved to award the purehnse for the large diameter fire hose to U.S. Fire Equipment, LLC and authorize the Fire Chief to issue a purchase order in the amount of $29,970.88. Couneilmember Pittis seconded the motion. Following brief discussion and clarification of the bid process for the hose and adaptors, a vote was taken on the motion, which carried unanimously. Attorney Bloor noted that, as this is the second bid for this hose, the first bids submitted should be formally rejected. Couneilmember Williams moved to reject the bids first submitted. Couneilmember Rogers seeunded the motion, which carried unanimously. Downtown Signal Renovation Project 03-01: Mayor Headrick asked how much the new lights were costing the City. Director Cutler replied they are funded by grants. It is pail of the Gateway project funding, and staff felt it prudent to begin with the downtown traffic signals. Director Cutler that there are two change orders; the Council is being asked to approve those changes as well. He then reviewed the larger change order, which dealt with sidewalk restoration on the southeast and northeast comers of First and Lincoln. At Director Curler's request, Deputy Director of Engineering Kenworthy provided detail regarding the work done on the sidewalk, the cost involved, and Mathew's Glass participation in funding the project. Deputy Director Kenworthy also noted that the City received a conservation rebate in the mount of $23,000, as incandescent lights were replaced by LED lights. He noted that the signals are working well and traffic flow has improved. Staff responded to questions and following brief discussion, Councilmember Pittis moved to accept the project as completed by Signal Electric, Inc. approve Change Orders 1 and 2, and authorize the release of the retained percentage upon receipt of required releases. Councilmember Braun seconded the motion, which carried unanimously. Councilmember Braun moved to accept the Consent Agenda to include: 1 .) City Council Minutes of December 7, 2004 regular meeting; 2.) Expenditure Approval List- December 10, 2004 - $977,833.92; 3.) Electronic Payments - December 10, 2004 - $1,437,329.67; 4.) Interlocal Agreement with Clallam County re: Storm Water Utility Collection; 5.) Renew Ambulance Billing Agreement; 6.) Approve listing agreement for DelGuzzi property; and 7.) Approve 911 Interlocal Agreement with the County. Councilmember Ericksun announced she would abstain from the vote on the 911 Interloeal Agreement as she signed off on the agreement for the County as Legal Counsel. Attorney Bloor reminded the Council that one item needed to be added to the Consent Agenda regarding the claim settlement for D and M disposal. Item 8.) Claim Settlement in the amount of $9,515.13 was, therefore, added to the Consent Agenda. Couneilmember Braun, as maker of the motion, agreed to the amendment and Councilmember Rogers seconded the motion. Following brief clarification regarding the Realtor's commission for the sale of the DelGuzzi proper~y, a vote was taken on the motion, which carried unanimously. None. 22 -6- RESOLUTIONS: Break ORDINANCES NOT REQUIRING PUBLIC HEARINGS: Ordinance Amending Collection Agency Authority Ordinance No. 3182 OTHER CONSIDERATIONS: Mutual Law Enforcement Assistance Agreement - Westsound Regional Emergency Vehicle Operations Course (EVOC)Instmctors Front SO'eet Corridor Landscape Plan Motion to Authorize Contract Negotiations for Telephone Notification System CITY COUNCIL MEETING December 21, 2004 None. The Mayor recessed the meeting for a break at 7:12 p.m. The meeting reconvened at 7:30 p.m. 1. Ordinance Amending Collection Agency Authority: Attorney Bloor reminded the Council that this item had been presented at its last meeting. There is no new information. Mayor Headrick read the Ordinance by title, entitled ORDINANCE NO. 3182 AN ORDINANCE of the City of Port Angeles, Washington, relating to the use of collection agencies by the City. Councilmember Williams moved to adopt the Ordinance as read by title. Councilmember Braun seconded the motion, which carried unanimously. Mutual Law Enforcement Assistance Agreement - Westsound Regional Emergency Vehicle Operations Course (EVOC) Instructors: Police Chief Riepe reviewed the information provided regarding the Mutual Law Enforcement Assistance Agreement. Councilmember Munro moved to authorize the Police Chief and Mayor to sign the proposed Mutual Law Enforcement Assistance Agreement- Westsound regional EVOC Instructors. Councilmember Rogers seconded the motion. Discussion ensued, and Councilmember Williams noted that the local Tribes are not participating in this agreement and asked if there was a specific reason. Chief Riepe replied that he did not hnow of any reason and noted that they may train at other locations. Councilmember Williams suggested an outreach to the local Tribes and Chief Riepe agreed to contact them and invite their participation. A vote was taken on the motion, which carried unanimously. 2. Front Street Corridor Landscape Plan: Manager Quinn reported to the Council that Director Connelly had created a PowerPoint demonstration for this issue; however, he became ill while at work today and had to go home. Manager Quinn felt staff present had sufficient information at hand if Council wished to discuss the issue, or it could be deferred to the meeting of January 4, 2005, to allow Manager Connelly the opportunity to give his report. After brief discussion, Council agreed to postpone this item to the next meeting. 3. Motion to Authorize Contract Negotiations for Telephone Notification System: Chief Riepe described the benefits of reverse 911 technology and deferred to Naomi Riggins, Communications Manager, who reviewed the information provided on this issue and explained the process for selection of a vendor. Chief MeKeen added that the emergency telephone notification system is just one of many tools that would be used in the event of a disaster. There is an emergency alert system within the County which utilizes radio and television. The emergency telephone system is more reliable in covering a large number of people in a fast manner. Also, this system allows for isolation of the geographical area that needs to be notified. Chief McKeen lauded Ms. Riggins for her efforts in the vendor selection process. Discussion followed, and staffresponded to questions and provided clarification, after which, Couneilmember Braun moved to authorize staff to enter into contract 93 -7- CITY COUNCIL MEETING December 21, 2004 Motion to Authorize Contract Negotiations for Telephone Notification System (Cont'd) PUBLIC HEARINGS - QUASI JUDICIAL: PUBLIC HEARINGS - OTHER: INFORMATION: EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: negotiations with Twenty First Century Communication. Councllmember Williams seconded the motion, which carried unanimously. None. None. Manager Quiun announced that he had received a phone call from Shared Strategy, who is organizing a "Salmon Summit" in Tacoma, Washington, on January 26, 2005. Shared Strategy wants to give Port Angeles, the Elwha Tribe and the Olympic National Park an award, so they would like to have a representative from Port Angeles attend the Salmon Summit to attend the recognition ceremony and receive the award. Manager Quiun gave a brief report on his trip to Berau, describing the follow-through on the solid waste program and the re-devising of collections. He said the drainage ditch issue was also re-analyzed in terms of controlling drainage and flooding in that particular area of the community. An anti-litter education program was introduced to three elementary schools, which was very successful with the children. Manager Quinn stated a presentation was made to the Regency Council for Berau, which was well received. He felt it was a successful trip and reminded the Council that the next exchange trip for the Indonesians to come to Port Angeles is scheduled for February. The Mayor called an Executive Session per RCW 42.30.110(g) for the purpose of an employee evaluation and (i) for consideration of agency enforcement action and/or potential litigation for approximately one hour, which convened at 8:02 p.m. The Executive Session concluded at 8:55 p.m., and the Council reconvened in regular open session. The meeting was adjourned at 8:55 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk City of Port Angeles City Council Expenditure Report From: 12/1'1/04 To:I~2~04 Date: 12/23104 Vendor MEDICARE REFUNDS - WA NORTH STAR ADMINISTRATORS REGENCE - REFUNDS WAL MART BENEFITS DEPARTMENT FIRST LINE LLC INTELLISYNC CORPORATION JPMORGANCHASE CONNIE FULLERTON ORIENTAL TRADING CO INC QUILL CORPORATION WA STATE PATROL - WASlS WESTERN TROPHY AND SIGN SUPPLY AWC-ASSN OF WASHINGTON CITIES JPMORGANCHASE PORT ANGELES CITY TREASURER WASHINGTON (DIS), STATE OF WESTERN TROPHY AND SIGN SUPPLY City Manager Department HEALTHFORCE OCCMED BILLING DEPT OLYMPIC MEDICAL CENTER WASHINGTON (DIS), STATE OF City Manager Department WASHINGTON (DIS). STATE OF City Manager Department JPMORGANCHASE PORT ANGELES CITY TREASURER WASHINGTON (DIS), STATE OF Description EVELYN M WALDRON 8-20-04 FLOYD MCREVEY 07/12/04 DUP PMT FOR 02/16/04 FLOYD B MCREVEY 07/12/04 SYSTEMS DESIGN-AMBULANCE HOSP SURG ACCES & SUNDRIS PALM CONNECT GROUPWISE Duty jacket Monthly planner,supplies Software Book Book Digital camera cable Rfd overpmt UB acct SUPPLIES LABELS,TAPE,STAPLER Criminal history-Powell Criminal history-Rogers Criminal history-Jacobs Criminal history-Deese CLOCK PLAQUEfTSMITH 2005 SERVICE FEE Book Indonesia supplies Smith photos-Hebner Scan chgs-November CLOCK PLAQUE/TSMITH City Manager Office PREEMPLOYMENT TESTING First Aid supplies First Aid supplies Scan chgs-November Human Resources Scan chgs-November City Clerk City Manager Department Training materials TraveI-CH,YZ C of C mtg-YZ Scan chgs-November 25 Account Number Invoice Amount 001-0000-213.10-90 285.90 001-0000-213.10-90 257.38 001-0000-213.10-90 394.40 001-0000-213.10-90 64.34 001-0000-213.10-90 412.00 001-0000-237.00-00 -26.15 001-0000-237.00-00 -6.65 001-0000-237.00-00 -17.84 001-0000-237.00-00 -26.60 001-0000-237.00-00 -54.36 001-0000-237.00-00 -5.06 001-0000-237.00-00 -5.27 001-0000-237.00-00 -2.98 001-0000-263.90-10 80.28 001-0000-237.00-00 -21.55 001-0000-237.00-00 -5.43 001-0000-229.50-00 24.00 001-0000-229.50-00 24.00 001-0000-229.50-00 24.00 001-0000-229.50-00 24.00 001-0000-237.00-00 -4.38 Division Total: $t,414.03 Department Total: $1,414.03 001-1210-513.49-10 9,557.72 001-1210-513.31-01 66.01 001-1210-513.31-01 39.92 001-1210-513.31-01 52.08 001-1210-513.42-10 101.17 001-1210-513.31-01 57.08 Division Total: $9,873.98 001-1220-516.41-31 50.00 001-1220-516.41-31 61.25 001-1220-516.41-31 20.85 001-1220-516.42-10 17.31 Division Total: $149.41 001-1230-514.42-10 8.45 Division Total: $8.45 Department Total: $'10,03t .84 001-2010-514.31-01 300.94 001-2010-514.43-10 144.14 001-2010-514.3%01 20.00 001-2010-514.42-10 9.93 Page 1 Date: 12/23/04 City of Port Angeles City Council Expenditure Report From: 12/11/04 To: 12/24/04 Vendor Finance Department JPMORGANCHASE MICROFLEX INC PRACTITIONERS PUBLISHING CO SUNGARD HTE INC UNITED PARCEL SERVICE VIKING OFFICE PRODUCTS WASHINGTON (DIS), STATE OF Finance Department PORT ANGELES CITY TREASURER RADIX CORPORATION WASHINGTON (DIS), STATE OF Finance Department PITNEY BOWES CREDIT CORP UNITED PARCEL SERVICE Finance Department DIGITAL COPY SERVICES INC GREAT AMERICAN LEASING CORP INTELLISYNC CORPORATION JPMORGANCHASE QUILL CORPORATION WASHINGTON (DIS), STATE OF WEST GROUP Attorney CITY OF FORKS CLALLAM CNTY SHERIFF'S DEPT Attorney CAMERON, PAMELA CLALLAM CNTY DIST 1 COURT COUGHENOUR, BRLAN PAUL DIGITAL COPY SERVICES GREAT AMERICAN LEASING CORP JPMORGANCHASE OLYMPIC PRINTERS INC QUILL CORPORATION WASHINGTON (DIS), STATE OF WEST GROUP Attorney Description Finance Administration Toner cartridge TAX AUDIT PROGRAM GAAP GUIDE BOOK WEB CLASS WEB CLASS Shipping chgs-November CALENDARS Scan chgs-November Accounting Batteries-Dryke JANUARY 05 MAINTENANCE Scan chgs-November Customer Service 4TH QUARTER LEASE Shipping chgs-November Reprographics Finance Department INVOICES 3082-3088 DEC COPIER LEASE PAYMENT PALM CONNECT GROUPWISE Seminar-DeFrang,Lusby LABELS,TAPE,FASTENERS Scan chgs-November 2005 COURT RULES WESTLAW - LEGAL RESEARCH Attorney Office Inmate Board Bill-Nov JAIL BILL FOR OCTOBER, 20 Jail Contributions NOV 2004 LEGAL SVCS NOV 2004 COURT FEES COURT APPOINTED ATTORNEY INVOICES 3082-3088 DEC COPIER LEASE PAYMENT Monthly planner,supplies BUSINESS CARDS-KATHOL BUSINESS CARDS-DICKSON LABELS ,TAPE,STAPLER Scan chgs-November WESTLAW - LEGAL RESEARCH Prosecution 26 Account Number Invoice Amount Division Total: $475.01 001-2023-514.31-01 184.10 001-2023-514.41-50 137.09 001-2023-514.31-01 101.26 001-2023-514.43-10 70.00 001-2023-514.43-10 70.00 001-2023-514.42-10 91.94 001-2023-514.31-01 6.48 001-2023-514.42-10 5.15 Division Total: $666.02 001-2025-514.31-01 3.76 001-2025-514.48-10 192.77 001-2025-514.42-10 4.57 Division Total: $201.10 001-2080-514.45-30 1,254.05 001-2080-514.31-01 40.00 Division Total: $1,294.05 Department Total: $2,636.18 001-3010-515.45-30 34.44 001-3010-515.45-30 138.92 001-3010-515.31-01 86.75 001-3010-515.43-10 398.00 001-3010-515.31-01 35.44 001-3010-515.42-10 4.39 001-3010-515.31-01 49.82 001-3010-515.31-01 240.39 Division Total: $988.15 001-3012-598.51-23 1,145.00 001-3012-598.51-23 17,307.93 Division Total: $18,452.93 001-3021-515.41-50 1,293.33 001-3021-515.50-90 6,015.15 001-3021-515.50-90 292.50 001-3021-515.45-30 34.45 001-3021-515.45-30 138.93 001-3021-515.31-01 347.02 001-3021-515.31-01 62.60 001-3021-515.31-01 62.60 001-3021-515.31-01 35.44 001-3021-515.42-10 4.43 001-3021-515.31-01 240.40 Division Total: $8,526.85 Page 2 City of Port Angeles City Council Expenditure Report From: 12/11/04 To: ~2/24/04 Date: 12/23/04 Vendor JPMORGANCHASE PORT ANGELES CITY TREASURER SUNGARD HTE INC WASHINGTON (DIS), STATE OF Community Developmt Dept AT&T WIRELESS DIGITAL COPY SERVICES INC GREAT AMERICAN LEASING CORP PORT ANGELES CITY TREASURER Community Developmt Dept JPMORGANCHASE PORT ANGELES POLICE DEPARTMENT WA ASSN OF SHERIFFS & POLICE WASHINGTON (DIS), STATE OF Police Department JPMORGANCHASE ERIC KOVATCH PORT ANGELES POLICE DEPARTMENT WASHINGTON (DIS), STATE OF Police Department IN GRAPHIC DETAIL JPMORGANCHASE M~ ~ ~.OCALL PORT ANGELES POLICE DEPARTMENT WA STATE PATROL ACADEMY Police Department PORT ANGELES POLICE DEPARTMENT Police Department WASHINGTON (DIS), STATE OF Police Department DIGITAL COPY SERVICESINC GREATAMERICAN LEASING CORP JPMORGANCHASE PORTANGELESFIREDEPARTMENT Description Attorney Travel expenses Ear piece-Roberds COM DEV WEB CLASS WEB CLASS Scan chgs-November Planning 12-14 a/c 04749079080 INVOICES 3082-3088 DEC COPIER LEASE PAYMENT Business meaI-Lierly Building Community Developmt Dept Travel expenses TraveI-Riepe Suppties Conf reg-Gallagher Scan chgs-November Administration Digital camera cable Clothing allowance Postage Scan chgs-November Investigation Business cards Software 12-01 a/c 298-A25874 Supplies Postage Registration deposit-KM Registration deposit-GS Patrol Supplies Reserves & Volunteers COMPUTERS,DP & WORD PROC. Scan chgs-November Records Police Department INVOICES 3082-3088 DEC COPIER LEASE PAYMENT TraveI-McKeen LUNCH 27 Account Number Invoice Amount Department Total: $27,967.93 001-4010-558.43-10 59.56 001-4010-558.31-01 3.24 001-4010-558.43-10 70.00 001-4010-558.43-10 105.00 001-4010-558.42-10 17.20 Division Total: $255.00 001-4020-524.42-10 8.25 001-4020-524.45-30 80.02 001-4020-524.45-30 173.02 001-4020-524.43-10 26.00 Division Totah $287.29 Department Totah $542.29 001-5010-521.43-10 343.53 001-5010-521.43-10 114.21 001-5010-521.31-01 15.15 001-5010-521.43-10 155.00 001-5010-521.42-10 48.67 Division Totah $676.56 001-5021-521.31-60 38.83 001-5021-521.20-80 33.87 001-5021-521.42-10 10,08 001-5021-521.42-10 39.12 Division Totah $121.90 001-5022-521.31-01 168.90 001-5022-521.31-01 709.31 001-5022-521.42-10 57.20 001-5022-521.31-01 35.34 001-5022-521.42-10 94.08 001-5022-521.43-10 50.00 001-5022-521.43-10 50,00 Division Totah $1,164.83 001-5026-521.31-01 10.55 Division Totah $10.55 001-5029-521,31-01 327.84 001-5029-521.42-10 8.73 Division Totah $336.57 Department Totah $2,310.41 001-6010-522.45-30 70.23 001-6010-522,45-30 212.83 001-6010-522.43-10 92.67 001-6010-522.31-01 28.20 Page 3 City of Port Angeles City Council Expenditure Report From: 12/11/04 To: 12/24/04 Da~:12D~04 Vendor PORT ANGELES FIRE DEPARTMENT... UNITED PARCEL SERVICE WASHINGTON (DIS), STATE OF Fire Department JPMORGANCHASE Mike Sanders PIERCE COUNTY PORT ANGELES FIRE DEPARTMENT SEAWESTERN INC SOUND DIVE CENTER Fire Department ACORDIA NORTHWEST INC Fire Department FIRST LINE LLC GE MEDICAL SYSTEMS JPMORGANCHASE LIFE ASSIST John Hall MOROZ, JAMES OLYMPIC MEDICAL CENTER WASHINGTON (DIS), STATE OF Fire Department AT&T WIRELESS PORT ANGELES FIRE DEPARTMENT Fire Department JPMORGANCHASE UNITED PARCEL SERVICE Fire Department ALL WEATHER HEATING & COOLING PORT ANGELES FIRE DEPARTMENT Description FED EX Shipping chgs-November Scan chgs-November Administration Duty jacket Credit supplies CLOTHING ALLOWANCE REIMBU RESCUE SYSTEMS I INSTRUCT UNIFORM PATCH LAUNDRY SUPPLIES BUNKER BOOT LOCK NUT, BUCKLE ASSEMBLY MSA SERVICE & MISC PARTS PUSH BUTI-ON CAP Account Number 001-6010-522.42-10 001-6010-522.42-10 001-6010-522.42-10 Division Total: 001-6020-522.20-80 001-6020-522.31-01 001-6020-522.20-80 001-6020-522.43-10 001-6020-522.20-80 001-6020-522.31-01 001-6020-522.31-11 001-6020-522.35-01 001-6020-522.35-01 001-6020-522.35-01 REGULATOR & ALARM OVERHAU 001-6020-522.35-01 SCBA HYDROTEST SCBA HYDROTEST Fire Supression VOL FF DISABILITY INSURAN Fire Volunteers HOSP SURG ACCES & SUNDRIS ENGINGEERING SERVICES TB test supplies EKG PAPER GLUCOSE CLOTHING ALLOWANCE REIMBU HEALTH CARE PROVIDER CLAS CPR/AED CLASS 12/9/04 FIRST AID/CPR CLASS 12/18 First Aid supplies Scan chgs-Novernber Medic I 12-02 a/c 04745598455 SHOWER CURTAIN Fire Prevention Gatorade,water Credit report Travel expenses Shipping chgs-November Fire Training REPAIR HEATING SYSTEM OFFICE SUPPLIES PVC FITTING 28 001-6020-522.35-01 001-6020-522.35-01 Division Total: 001-6021-522.49-01 Division Total: 001-6025-526.31-13 001-6025-526.41-50 001-6025-526.31-13 001-6025-526.31-01 001-6025-526.31-13 001-6025-526.20-80 001-6025-526.31-08 001-6025-526.31-08 001-6025-526.31-08 001-6025-526.31-13 001-6025-526.42-10 Division Total: 001-6030-522.42-10 001-6030-522.31-01 Division Total: 001-6040-522.31-01 001-6040-522.31-01 001-6040-522.43-10 001-6040-522.31-01 Division Total: 001-6050-522.48-10 001-6050-522.31-01 001-6050-522.48-10 Invoice Amount 5.30 69.80 13.25 $492,28 232.74 -59.90 180.45 580.00 11.37 18.88 108.65 139.74 263.71 51.83 697.55 91.22 197.65 $2,513.89 679.51 $679.5t 341.15 54.15 67.69 73.44 47.65 21.61 200.00 75.00 200.00 474.59 4.47 $1,559.75 9,77 3.54 $13.31 23.51 14.95 214.21 4.74 $257.41 253.42 9.85 1.00 Page 4 City of Port Angeles City Council Expenditure Report From: 12/I1/04 To: 12/24/04 Date: 12/23/04 Vendor Fire Department DIGITAL COPY SERVICES INC GREAT AMERICAN LEASING CORP INSIGHT PUBLIC SECTOR JPMORGANCHASE STEHEN SPERR QWEST UTILITIES UNDERGROUND LOC CTR VERIZON WIRELESS WASHINGTON (DIS), STATE OF ZENOVIC & ASSOCIATES Public Works-Gen Fnd AT&T WIRELESS (DIGITAL) Mari A. Bilsborrow PORT ANGELES CITY TREASURER WASHINGTON (DIS), STATE OF Parks & Recreation WASHINGTON (DIS), STATE OF Parks & Recreation DIGITAL COPY SERVICES INC GREAT AMERICAN LEASING CORP OLYMPIC PRINTERS INC QWEST WASHINGTON (DIS), STATE OF Parks & Recreation ORIENTAL TRADING CO INC QWEST Parks & Recreation DEX MEDIA WEST MA'I-rH EWS INTERNATIONAL PENINSULA DALLY NEWS WASHINGTON (DIS), STATE OF Parks & Recreation ANGELES MILLWORK & LUMBER CO AT&T WIRELESS HEALTHFORCE OCCMED BILLING DEPT METROCALL Description Facilities Maintenance Fire Department INVOICES 3082-3088 DEC COPIER LEASE PAYMENT SUPPLIES Book LICENSE RENEWAL 12-05 a/c 3604520140945B Underground locates-Nov 12-06 a/c 26470706000001 Scan chgs-November Prof svcs pe 11-25 Administration Public Works-Gen Fnd 11-24 a/c 0048944061 SUPPLY REIM Office supplies-Mad Scan chgs-November Administration Scan chgs-November Recreation INVOICES 3082-3088 DEC COPIER LEASE PAYMENT Membership cards 12-05 a/c 3604524285819B 12-02 a/c 3604171942413B Scan chgs-November Senior Center POOL SUPPLIES 12-14 a/c 3604579958503B William Shore Pool DIRECTORY ADVERTISING-DEC CEMETERY MARKERS CEMETERY MARKERS CEMETERY MARKERS COMMUNICATIONS/MEDIA SERV Scan chgs~November Ocean View Cemetery Account Number Invoice Amount Division Total: $264.27 Department Total: $5,780.42 001-7010-532.45-30 6.34 001-7010-532.45-30 64.96 001-7010-532.31-01 880.48 001-7010-532.31-01 68.77 001-7010-532.49-01 116.00 001-7010-532.42-10 40.71 001-7010-532.41-50 35.75 001-7010-532.42-10 118.10 001-7010-532.42-10 123.00 001-7010-532.41-50 88.20 Division Total: $1,542.31 Department Total: $1,542.31 001-8010-574.42-10 12.14 001-8010-574.31-01 64.84 001-8010-574.31-01 18.04 001-8010-574.42-10 7.98 Division Total: $t 03.00 001-8011-574.42-10 17.31 Division Total: $17.31 001-8012-555.45-30 33.81 001-8012-555.45-30 171.40 001-8012-555.31-01 785.18 001-8012-555.42-10 39.35 001-8012-555.42-10 39.45 001-8012-555.42-10 5.58 Division Total: $1,074.77 001-8020-576.31-01 27.56 001-8020-576.42-10 56.80 Division Total: $84.36 001-8050-536.44-10 64.40 001-8050-536.34-01 36.30 001-8050-536.34-01 111.10 001-8050-536.34-01 60.50 001-8050-536.44-10 127.30 001-8050-536.42-10 7.80 Division Total: $407.40 8.84 16.84 49.00 49.49 HAND TOOLS ,POW&NON POWEF001-8080-576.31-20 12-02 a/c 04746008926 001-8080-576.42-10 DRUG SCREEN 001-8080-576.49-90 12-09 a/c 298-A 16289 001-8080-576.42-10 29 Page 5 Date: 12/23/04 City of Port Angeles City Council Expenditure Report From: 12/11/04 Vendor OLYMPIC SEWER & DRAIN CLEANING QWEST WASHINGTON (DIS), STATE OF Parks & Recreation AIR FLO HEATING COMPANY INC METROCALL PARKER PAINT MFG CO INC QWEST ZENOVIC & ASSOCIATES Parks & Rec-Maintenance ANGELES MILLWORK & LUMBER CO WASHINGTON (DIS), STATE OF Public Works-Street PUGET SOUND BUSINESS JOURNAL WASHINGTON (DIS), STATE OF Economic Development BIDDLE CONSULTING GROUP INC CENTURYTEL PORT ANGELES POLICE DEPARTMENT POWERPHONE INC QWEST WA STATE PATROL WASHINGTON (DIS), STATE OF Pencom Description Account Number PW CONSTRUCTION & RELATED 001-8080-576.48-10 11-16 a/c 206T355724768B 11-20 a/c 206T813953623B 12-02 a/c 3604175328B Scan chgs-November Park Facilities Parks & Recreation AIR CONDITIONING & HEATNG 12-09 a/c 298-A16291 PAINTING EQUIPMENT & ACC 001-8080-576.42-10 001-8080-576.42-10 001-8080-576.42-10 001-8080-576.42-10 Division Totah Depa~ment Total: 001-8130-518.48-10 001-8130-518,42-10 001-8130-518.31-20 PAINTS,COATINGS,WALLPAPER 001-8130-518.31-20 12-02 a/c 3604170786905B ARCHITECT&OTHER DESIGN Custodial/Janitorial Svcs Parks & Rec-Maintenance General Fund FASTENERS, FASTENING DEVS SUPPLIES BUILDER'S SUPPLIES 001-8130-518.42-10 001-8130-518.41-50 Division Torah Depa~ment Torah Fund Totah 102-7230-542,48-10 102-7230-542.48-10 102-7230-542.48-10 LUMBER& RELATED PRODUCTS 102-7230-542.48-10 LUMBER& RELATED PRODUCTS 102-7230-542.48-10 Scan chgs*November Street Public Works-Street Street Fund ECD job advertisement ECD job advertisement Scan chgs-November Economic Development Economic Development Economic Development Criti-Call software 12-06 a/c 300496579 12-06 a/c 300539444 12-06 a/c 300509854 Supplies Supplies EMD Seminar 12-02 a/c 360Z020380301B Access User fees Scan chgs-November Pencom 3O 102-7230-542.42-10 Division Torah Depa~ment Total: Fund Total: 103-1511-558.44-10 103-1511-558.44-10 103-1511-558.42-10 Division Totah Depa~ment Total: Fund Torah 107-5160-528,48-10 107-5160-528.42-11 107-5160-528.42-11 107-5160-528.42-11 107-5160-528.31-01 107-5160-528.49-90 107-5160-528.43-10 107-5160-528.42-11 107-5160-528.48-10 107-5160-528.42-10 Division Total: Invoice Amount 138.42 57.40 53.39 39.84 0,56 $413.78 $2,100.62 74.73 98.98 54.81 48.12 56.40 375.00 $708.04 $708.04 $55,034.07 4.32 15.16 19.22 4.36 88.45 2.87 $134.38 $134.38 $134.38 140.00 288.00 10.12 $438.12 $438.12 $438.12 3,267.41 258.04 84.70 95.90 25.25 10.48 698.00 7,194.79 3,609.51 35.09 $15,279.17 Page 6 City of Port Angeles City Council Expenditure Report From: 12/11/04 To: 12/24/04 Da~:12~3~4 Vendor ABREU, JOHN ANTIOQUIA, LOLA CHARLES, FRANCIS KETCHUM III, JOHN W MASON, DAWN ODEN. SEAN M ROONEY, RANDY L SEELYE, KRISTEN J SWANSON, DAN Recreation Activities ABREU, JOHN ADAMICH, CHASE BOUDREAU, BRAD DEFRANG, FRED W HALBERG, JAMES G HELPENSTELL, BROOKE HOLLOWAY, MICHAEL KETCHUM III, JOHN W LEINART, TOM MINOR, ELISABETH Eastlake Boys Basketball ORIENTAL TRADING CO INC RINEHART INC, WILLIAM E ROBINSON, JASON ROONEY, RANDY L STONE, RICHARD THAYER, JEFFREY Recreation Activities ORIENTAL TRADING CO INC Recreation Activities MA'I-rH EWS INTERNATIONAL Waterfront Trail ALDERGROVE CONSTRUCTION INC US BANK OF PORT ANGELES #87 VERIZON WIRELESS Capital Projects-Pub Wks Description Pencom Pencom Fund REFEREE PAYMENT REFEREE PAYMENT REFEREEPAYMENT REFEREE PAYMENT REFEREE PAYMENT REFEREE PAYMENT REFEREE PAYMENT REFEREE PAYMENT REFEREE PAYMENT Sports Programs REFEREE PAYMENT SCORER PAYMENT REFEREE PAYMENT REFEREE PAYMENT REFEREE PAYMENT SCORER PAYMENT REFEREE PAYMENT REFEREE PAYMENT REFEREE PAYMENT SCORER PAYMENT TOURNEY ENTRY RFD COLOR CONTEST PRIZES REFEREE PAYMENT SCORER PAYMENT REFEREE PAYMENT REFEREE PAYMENT REFEREE PAYMENT Special Events HOLIDAY PICNIC SUPPLY Youth/Family Programs Recreation Ac~vities Park & Recreation Fund Ma~er Waterfront Trail Waterfront Trail Waterfront Trail Contract pmt 5 pe 11-01 Esc 153592975343-Aider 12~09 a/c 47024274400001 GF-Pub Wks Projects Account Number Invoice Amount Department Total: $15,279.17 Fund Total: $15,279.17 174-8221-574.41-50 400.00 174-8221-574.41-50 225.00 174-8221-574.41-50 30.00 174-8221-574.41-50 400.00 174-8221-574.41-50 100.00 174-8221-574.41-50 90.00 174-8221-574.41-50 400.00 174-8221-574.41-50 30.00 174-8221-574.41-50 75.00 Division Total: $1,750.00 174-8222-574.41-50 160.00 174-8222-574.41-50 10.00 174-8222-574.41-50 60.00 174-8222-574.41-50 100.00 174-8222-574.41-50 120.00 174-8222-574.41-50 60.00 174-8222-574.41-50 160.00 174-8222-574.41-50 100.00 174-8222-574.41-50 80.00 174-8222-574.41-50 60.00 174-8222-347.60-21 630.00 174-8222-574.31-01 92.65 174-8222-574.41-50 20.00 174-8222-574.41-50 120.00 174-8222-574.41-50 80.00 174-8222-574.41-50 240.00 174-8222-574.41-50 100.00 Division Total: $2,t92.65 174-8224-574.31-01 160.98 Division Total: $160.98 Department Torah $4,103.63 Fund Total: $4,103.63 186-8576-576.34-01 70.40 Division Total: $70.40 Department Total: $70.40 Fund Total: 310-7919-594.65-10 4,025.90 310-7919-594.65-10 194.86 310-7919-594.65-10 34.64 Division Total: $4,255.40 Page 7 Date: 12/23/04 City of Port Angeles City Council Expenditure Report From: 12/I1/04 To: 12/24/04 Vendor WAYN E'S NURSERY Capital Projects-Pub Wks PRIMO CONSTRUCTION INC Capital Proj-Parks & Rec LINDBERG & SMITH ARCHITECTS INC Capital Proj-Parks & Rec BLUE MOUNTAIN TREE SERVICE INC LINDBERG & SMITH ARCHITECTS INC Capital Proj-Parks & Rec EXELTECH CONSULTING INC WASHINGTON (DOT), STATE OF Capital Projects-Pub Wks DENNISTON, CRAIG FU, FUNG WING HOUSING AUTHORITY TOPHAM, CLIFF WRIGHT, RICHARD S & DEBBIE PORT ANGELES CITY TREASURER PUD #1 OF CLALLAM COUNTY QUILL CORPORATION SAUBER MANUFACTURING CO CROSS TELECOM Public Works-Electric AEE-ASSOC OF ENERGY ENGINEERS EES CONSULTING INC Description Account Number Cedar trees 310-7930-595.65-10 GF-Street Projects Division Total: Capital Projects-Pub Wks Department Total: CONSTRUCTION SERVICES,TRA 310-8981-594.31-01 GF/Francis St Pks Imprvmt ARCHITECT&OTHER DESIGN Misc Parks Projects Capital Proj-Parks & Rec Capital Improvement Division Total: 310-8985-594.65-10 Division Total: Department Total: Fund Total: PW CONSTRUCTION & RELATED 316-8982-594.65-10 ARCHITECT&OTHER DESIGN Lincoln Park Improvmt Capital Proj-Parks & Rec Lincoln Park Improvement Contract pmt pe 11-30 Contract pmt pe 11-30 Contract pmt pe 11-30 Prof svcs pe 11-30 Prof svcs pe 11-30 8th St Bridge Reconst Capital Projects-Pub Wks 6th St Bridge Reconstr UB CR REFUND-FINALS OVERPAYMENT-922 W 7TH ST OVERPAYMENT-323 E 2ND ST UB CR REFUND-FINALS DEPOSIT REFUND Deposit rfd-Partridge ELECTRICAL EQUIP & SUPPLY OFFICE MACHINES & ACCESS OFFICE SUPPLIES, GENERAL OFFICE SUPPLY,INKS,LEADS OFFICE SUPPLY,INKS,LEADS OFFICE SUPPLY,INKS,LEADS AUTO & TRUCK ACCESSORIES 316-8982-594.65-10 Division Total: Department Total: Fund Total: 328-7950-595.41-50 328-7950-595.41-50 328-7950-595.41-50 328-7950-595.41-50 328-7950-595.41-50 Division Total: Department Total: Fund Total: 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99 401-0000-141.40-00 401-0000-237.00-00 401-0000-237.00-00 401-0000-237.00-00 401-0000-237.00-00 401-0000-237.00-00 401-0000-237.00-00 Division Total: Department Total: RADIO&TELECOMMUNICATION 401-7111-594.64-10 COMMUNICATIONS/MEDIA SERV 401-7111-594.64-10 Engineering-Electric Division Total: 2005 Member dues #2974 401-7120-533.49-01 2004WPAG PROFESSIONAL SE 401-7120-533.49-01 32 Invoice Amount 379.05 $379.06 $4,634.46 2,084.78 $2,084.78 180.00 $180.00 $2,264.78 $6,899.23 2,707.50 1,318.25 $4,025.75 $4,025.75 $4,026.75 8,227.17 12,952.58 109,572.93 262.55 277.27 $t 3t ,292.$0 $131,292.50 $131,292.50 92.66 127.86 199.80 84.08 250.00 32.58 2,061.08 -5.23 -7.25 -2.24 -2.45 -1.45 -66.91 $2,762.63 $2,762.53 9,694.75 4,250.03 $13,944.78 170.00 308.22 Page 8 City of Port Angeles City Council Expenditure Report From: 12/11/04 Date; 12/23/04 Vendor GATEWAY INC MARSH MUNDORF PRA~r SULLIVAN PUD #1 OF CLALLAM COUNTY Public Works-Electric CED/CONSOLIDATED ELEC DIST INC DIGITAL COPY SERVICES INC GREAT AMERICAN LEASING CORP HORIZON EXCAVATING INC AL OMAN CHARLES MCCAUGHAN HERBERT RAEMER NORTH COASTELECTRIC COMPANY NORTHWEST PUBLIC POWER ASSN OLYMPIC PRINTERS INC PARSlNEN LANDSCAPE MAINT INC PETTIT OIL COMPANY PUGET SAFETY EQUIPMENT INC QUILL CORPORATION QWEST RADIOSHACK SAUBER MANUFACTURING CO SUNSET DO-IT BEST HARDWARE UNITED PARCEL SERVICE VERIZON WIRELESS Description Account Number COMPUTER HARDWARE&PERIPH401-7120-533.31-60 COMPUTER ACCESSORIES&SUPI401-7120-533.31-60 COMPUTER HARDWARE&PERIPH401-7120-533.31-60 WPAG 2004 CONSULTANT 11-30 2110 Glass Rd Power Resource Mgmt ELECTRICAL MATERIAL FOR M INVOICES 3082-3088 DEC COPIER LEASE PAYMENT TRENCHING WORK AT 14TH & EXCAVATING WORK AT 14TH & BOOT ALLOWANCE FOR AL OMA 1/2 PURCHASE PRICE BOOT A 1/2 PURCHASE PRICE BOOT A ELECTRONIC COMPONENTS ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY CLEANING COMPOSITION/SOLV CLEANING COMPOSITION/SOLV TAPE(NOT DP,SOUND,VIDEO) HARDWARE,AND ALLIED ITEMS ELECTRICAL CABLES & WIRES EDUCATIONAL SERVICES "WHILE YOU WERE AWAY" HAN Landscape maint-Dec FUEL,OIL,GREASE, & LUBES FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. OFFICE SUPPLIES, GENERAL OFFICE MACHINES & ACCESS OFFICE SUPPLY,INKS,LEADS OFFICE SUPPLY,INKS,LEADS OFFICE SUPPLY,INKS,LEADS 12-02 a/c 3604178095 12-02 a/c 206Z020411942B ELECTRONIC COMPONENTS ELECTRONIC COMPONENTS AUTO & TRUCK ACCESSORIES HARDWARE,AND ALLIED ITEMS Shipping chgs-November 12-04 a/c 87025110300001 12-04 a/c 87025112400001 401-7120-533.49-01 401-7120-533.33-50 DivlsionTotal: 401-7180-533.48-10 401-7180-533.45-30 401-7180-533.45-30 401-7180-533.48-10 401-7180-533.48-10 401-7180-533.31-11 401-7180-533.31-11 401-7180-533.31-11 401-7180-533.35-01 401-7180-533.48-10 401-7180-533.48-10 401-7180-533,48-10 401-7180-533.48-10 401-7180-533.48-10 401-7180-533.48-10 401-7180-533.48-10 401-7180-533.43-10 401-7180-533.31-20 401-7180-533.48-10 401-7180-533.35-01 401-7180-533.31-20 401-7180-533.35-01 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.42-10 401-7180-533.42-10 401-7180-533.35-01 401-7180-533.35-61 401-7180-533.35-01 401-7180-533.48-10 401-7180-533.42-10 401-7180-533.42-10 401-7180-533.42-10 Invoice Amount 11.84 15.24 1,748.43 495.18 158.16 $2,907.07 1,118.91 17.30 186.49 1,014.78 415.88 73.03 91,48 123.43 24.02 88.31 14.17 35.14 70.29 162.14 33.75 444.76 1,641.16 257.10 1,732.80 356.31 17.57 54.10 94.52 68.22 29.22 31.97 18.92 39.35 64.98 27.97 108.26 873.02 12.30 22.63 74.26 74.26 Page 9 City of Port Angeles City Council Expenditure Report From: 12/11/04 To: 12/24/04 Da~:I~23~4 Vendor WASHINGTON (DIS), STATE OF Public Works-Electric QWEST Public Works-Electric PORTABLE COMPUTER SYSTEMS EDGE ANALYTICAL GRCC/WW PORTABLE COMPUTER SYSTEMS PUD #1 OF CLALLAM COUNTY UTILITIES UNDERGROUND LOC CTR WASHINGTON (DIS), STATE OF WHISTLE WORKWEAR Public Works-Water INDUSTRIAL PACKING INC AMTEST INC DIGITAL COPY SERVICES INC HACH COMPANY INDUSTRIAL PACKING INC JPMORGANCHASE NORTHWEST BIOSOLIDS MGMT ASSN OLYMPIC SPRINGS INC PARSINEN LANDSCAPE MAINT INC PETTIT OIL COMPANY PUGET SAFETY EQUIPMENT INC QWEST RADIOSHACK Description Account Number COMPUTERS,DP & WORD PROC. 401-7180-533.31-60 Scan chgs-November Electric Operations 12-14 a/c 3604574717777B Electric Projects Public Works-Electric Electric Utility Fund 401-7180-533.42-10 Division Total: 401-7188-594.42-10 Division Total: Department Total: Fund Total: TESTING&CALIBRATION SERVI HUMAN SERVICES HUMAN SERVICES COMPUTER ACCESSORtES&SUPI402-0000-237.00-00 Division Total: Department Total: 402-7380-534.48-10 402-7380-534.43-10 402-7380-534.43-10 COMPUTER ACCESSORIES&SUPI402-7380-534.31-60 11-24 Crown Z Water Rd 12-08 203 Reservoir Rd Underground locates-Nov Scan chgs-November FIRST AID & SAFETY EQUIP. Water Public Works-Water Water Fund PUMPS & ACCESSORIES MISC PROFESSIONAL SERVICE INVOICES 3082-3088 CLINICAL LAB REAGENTS TES PUMPS & ACCESSORIES Replacement battery ANNUAL MEMBERSHIP 2005 CUTLERY,DISHES GLASS ETC FOODS: PERISHABLE FOODS: PERISHABLE RENTAL/LEASE EQUIPMENT Landscape maint-Dec FUEL,OIL,GREASE, & LUBES ELECTRONIC COMPONENTS 12-02 a/c 3604170190080B 12-02 a/c 3604170591196B RADIO & TELECOMMUNICATION AUTO & TRUCK MAINT. ITEMS 34 402-7380-534.47-10 402-7380-534.47-10 402-7380-534.48-10 402-7380-534.42-10 402-7380-534.31-20 Division Total: Department Total: Fund Total: 403-0000-237.00-00 Division Total: Department Total: 403-7480-535.48-10 403-7480-535.31-01 403-7480-535.31-20 403-7480-535.31-20 403-7480-535.31-01 403-7480-535.49-01 403-7480-535.31-20 403-7480-535.31-20 403-7480-535.31-20 403-7480-535.31-20 403-7480-535.41-50 403-7480-535.31-20 403-7480-535.31-20 403-7480-535.42-10 403-7480-535.42-10 403-7480-535.31-20 403-7480-535.31-20 Page 10 Invoice Amount 722.60 21.24 $10,256.64 39.84 $39.84 $27,148.33 $29,910.86 -8.30 -$8.30 -.$8.30 90.00 275.00 275.00 108.30 16.18 100.50 17.88 8.99 25.40 $9t7.25 $9t7.25 $908.95 -59.63 -$59.63 -$59.63 340.00 38.83 45.64 777.96 65.90 200.00 7.58 18.75 18.75 21.56 633.63 106.36 196.39 37.18 37.18 3.56 18.65 City of Port Angeles City Council Expenditure Report From: 12/11/04 To: 12/24/04 Date: 12/23/04 Vendor Description SIEMENS BLDG TECHNOLOGIES INC EXTERNAL LABOR SERVICES UNITED PARCEL SERVICE Shipping chgs-November UTILITIES UNDERGROUND LOC CTR Underground locates-Nov WA STATE DEPARTMENT OF ECOLOGY RENEWAL OF 7 OPERATOR LIC WASHINGTON (DIS), STATE OF Public Works. WW/Stormwtr PARSINEN LANDSCAPE MAINT INC PENINSULA DALLY NEWS SANDERSON SAFETY SUPPLY CO WASHINGTON (DIS), STATE OF WASTE MANAGEMENT Public Works-Solid Waste PARAM ETRIX INC PORT ANGELES CITY TREASURER QWEST Scan chgs-November Wastewater Public Works. VVW/Stormwtr Wastewater Fund Landscape maint-Dec Recycle ad 11-19-04 Recycle ad 11-12-04 CLOTHING & APPAREL CLOTHING ACCESSORIES(SEE Scan chgs-November RECYCLING CONTRACT Solid Waste-Collections Public Works-Solid Waste Solid Waste-Collections Prof svcs pe 11-26 pmt 10 Supplies-Freilich 12-02 a/c 4175035758B 12-05 a/c 3604522245145B 12-05 a/c 3604528100532B Account Number 403-7480-535.48-10 403-7480-535.42-10 403-7480-535.41-50 403-7480-535.49-90 403-7480-535.42-10 Division Torah Depa~ment Totah Fund Torah 404-7580-537.48-10 404-7580-537.44-10 404-7580-537.44-10 404-7580-537.31-20 404-7580-537.35-01 404-7580-537.42-10 404-7580-537.41-50 Division Total: Depa~ment Torah Fund Total: 405-7585-537.41-50 405-7585-537.31-20 405-7585-537.42-10 405-7585-537.42-10 405-7585-537.42-10 TAYLOR-SPARKS REFRIGERATION INC Public Works-Solid Waste C & F INSULATION DAVE'S HEATING & COOLING SVC EVERWARM HEARTH & HOME INC GLASS SERVICES CO INC MATHEWS GLASS CO INC DONALD SEED ERIC EDMISTON GARY AND APRIL HEILMAN JULIE JEROMCHECK LINDA LOHR SALLY JO FRENCH STEVE JOHNSON FREON AND COMPRESSOR REM(405-7585-537A8-10 Solid Waste-Landfili Public Works-Solid Waste Solid Waste-Landfill City rebate-Koon City rebate-Sellen City rebate-Jellison City rebate-Elmer City rebate-Kendall City rebate-Oman City rebate-Sellon City rebate-Vreeland City rebate City rebate City rebate City rebate City rebate City rebate City rebate 35 Division Torah Depa~ment Total: Fund Total: 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 Invoice Amount 1,195.63 8.10 17.87 210.00 22.16 $4,021.68 $4,021.68 $3,962.05 652.06 576.00 1,650.00 236.77 95.29 18.27 44,192.27 $47,420.66 $47,420.66 $47,420.66 20,616.19 22.48 79.68 40.92 39.84 1,943.99 $22,743.10 $22,743.10 $22,743.1~ 1,570.29 1,120.00 301.14 500.00 236.60 681.24 140.00 49.60 50.00 50.00 50.00 50.00 1,000.00 25.00 175.00 Page 11 Date: 12/23/04 City of Port Angeles City Council Expenditure Report From: 12/11/04 To: 12/24/04 Vendor STEVE JOHNSON.,. SUMMER PROPERTIES LLC SUZANNE CALISESI PENINSULA HEAT INC Public Works-Electric CH2M HILL INC Description City rebate City rebate City rebate City rebate-McFall City rebate-Callis&Assoc Conservation Loans Public Works-Electric Conservation Loans/Grants Prof svcs pe 11-26 Prof svcs pe 11-26 Prof svcs pe 11-26 CW NEAL INC Release retainage KEATING BUCKLIN & MCCORMACKINC WATER RIGHTS PORS A'I-I'Y AT LAW, THOMAS M SKILLtNGS-CONNOLLY INC Public Works-Water FRONTIER BANK KUCHAN CONSTRUCTION CO INC PARAMETRIX INC PRIMO CONSTRUCTION INC Public Works-WW/Stormwtr PARAMETRIX INC Public Works-Solid Waste HElL ENVIRONMENTAL IND LTD PETI'IT OIL COMPANY WATER RIGHTS Prof svcs pe 11-25 Water Projects Public Works-Water Water Utility CIP Escrow 7173004461-Pdmo Prof svcs pe 12-10 Prof svcs pe 11-26 pmt 10 Contract prat 3 pe 11-30 Wastewater Projects Public Works-WW/Stormwtr WasteWater Utility CIP Prof svcs pe 11-26 pmt 10 Prof svcs pe 11-26 prat 10 Solid Waste Coil Projects Public Works-Solid Waste Solid Waste Utility ClP AUTO & TRUCK MAINT. ITEMS Diesel Diesel Gasoline Diesel AUTO & TRUCK MAINT. ITEMS CHEVRON USA COASTLINE TRACTOR CO INC POOL CAR GASOLINE AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS 3b Account Number Invoice Amount 421-7121-533.49-86 175.00 421-7121-533.49-86 1,000.00 421-7121-533.49-86 25.00 421-7121-533.49-86 1,000.00 421-7121-533.49-86 781.20 Division Total: $8,980.07 Department Total: $8,980.07 Fund Total: $8,980.07 452-7388-594.41-50 1,175.90 452-7388-594.41-50 1,345.65 452-7388-594.41 -50 5,878.29 452-7388-594.65-10 17,172.60 452-7388-594.41-50 1,647.10 452-7388-594.41-50 648.00 452-7388-594.41-50 151.44 Division Total: $28,018.98 Department Total: $28,018.98 Fund Total: $28,018.98 453-7488-594.65-10 14,739.54 453-7488-594.65-10 23,069.25 453-7488-594.41-50 725.19 453-7488-594.65-10 304,518.87 Division Total: $343,052.85 Department Total: $343,052.85 Fund Total: $343,052.85 454-7588-594.41-50 3,614.75 454-7588-594.41-50 24,457.88 Division Total: $28,072.63 Department Total: $28,072.63 Fund Total: $28,072.63 501-0000-237.00-00 -209.93 501-0000-141.20-00 2,875.86 501-0000-141.20-00 407.70 501-0000-141.20-00 7,636.74 501-0000-141.20-00 473.19 501-0000-141.40-00 1,278.52 Division Total: $12,462.08 Department Total: $12,462.08 501-7630-548.32-10 23.46 501-7630-548.34-02 115.68 501-7630-548.34-02 119.52 Page 12 City of Port Angeles City Council Expenditure Report From: 12/11/04 To: 12/24/04 Da~:12~3~4 Vendor DENVE~S TIRE CO INC EVERGREEN COLLISION CENTER HElL ENVIRONMENTAL INO LTD LARSON GLASS TECHNOLOGY INC Jerry Benoff PA AUTO DETAIL SHOP PERRY'S TIRE FACTORY PE'CI'IT OIL COMPANY TEREX UTILITIES WEST WASHINGTON (DIS), STATE OF WESTERN PETERBILT INC Description AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS GLASS & GLAZING SUPPLIES ASE TRAINING AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES Lubricant AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS Scan chgs-November AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS 37 Account Number 501-7630-548.31-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.34-02 501-7630-548.48-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.31-01 501-7630-548.43-10 501-7630-548.34-02 501-7630-548.31-10 501-7630-548.31-10 501-7630-548.31-10 501-7630-548.31-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.32-20 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.48-10 501-7630-594.64-10 501-7630-548.42-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 Invoice Amount 452.70 10.02 5.42 48.74 121.29 59.56 15.16 7.04 22.20 48.19 94.11 259.27 2,519.25 1,253.56 225.47 2,739.18 165.70 91.00 129.96 1,114.41 84.08 84.08 152.49 6.50 6.50 71.48 57.10 47.65 47.65 67.23 335.72 60.93 235.29 427.59 9,248.00 10.91 13.04 124.66 127.94 475.00 -13.05 839.93 Page 13 Date: 12/23/04 City of Port Angeles City Council Expenditure Report From: 12/11/04 To: 12/24/04 Vendor Public Works-Equip Svcs JPMORGANCHASE ANGELES COMMUNICATIONSINC GATEWAYINC JPMORGANCHASE WASHINGTON (DIS), STATE OF Finance Department ERIC KOVATCH Gerald Swayze, Jr. Glenn Cutler Jeffrey Groves Kenneth Loghry Rom Riepe Vicki Morgan PORT ANGELES CITY TREASURER UNUM LIFE INS CO OF AMERICA Self Insurance HEALTHCARE MGMT ADMNSTRS INC Self Insurance A+ PLUMBING REPAIRS INC Murray's Disposal Co., Inc Self Insurance DEX MEDIA WEST LAUREL BLACK DESIGN UNITED PARCEL SERVICE Description Equipment Services Public Works-Equip Svcs Equipment Services Newsletter Subscription Repair Dead Conf phone Account Number Division Total: Department Totsh Fund Totah 502-0000-237.00-00 Division Total: Department Total: 502-2081-518.41-50 COMPUTER HARDWARE&PERIPH 502-2081-518.31-60 COMPUTER HARDWARE&PERIPH 502-2081-518.31-60 COMPUTER HARDWARE&PERIPH 502-2081-518.31-60 COMPUTER HARDWARE&PERIPH 502-2081-518.31-60 Speakers Banker's lamp Newsletter Subscription PDF Word Conversion HTE membership-JH Scan chgs-November Information Technologies Finance Department Information Technology WELLNESS REIMBURSEMENT MEDICAL REIMBURSEMENT MEDICAL REIMBURSEMENT MEDICAL REIMBURSEMENT MEDICAL REIMBURSEMENT WELLNESS REIMBURSEMENT WELLNESS REIMBURSEMENT Scale-Horton DISABILITY PREMIUM Other Insurance Programs 12-07 Dental claims EFT 12-14 Dental claims EFT 12-21 Dental claims EFT Medical Benefits CLAIM PAYMENT CLAIM REIMBURSEMENT Comp Liability Self Insurance Self-Insurance Fund Advertising pe 11-30-05 2005 NOP Visitor Guide Shipping chgs-November 502-2081-518.31-60 502-2081-518.31-01 502-2081-518.31-02 502-2081-518.31-60 502-2081-518.49-01 502-2081-518.42-10 Division Totah Department Totsl: Fund Total: 503-1631-517.41-51 503-1631-517.46-30 503-1631-517.46-30 503-1631-517.46-30 503-1631-517.46-30 503-1631-517.41-51 503-1631-517.41-51 503-1631-517.41-51 503-1631-517.46-31 Division Totah 503-1637-517.46-01 503-1637-517.46-01 503-1637-517.46-01 Division Total: 503-1671-517.49-98 503-1671-517.49-98 DivtsionTotah Department Totah Fund Totah 652-8630-575.42-10 652-8630-675.44-10 652-8630-575.42-10 Invoice Amount $22,151.61 $22,151.61 $34,613.69 -10.52 -$10.52 -$10.52 70.40 21.65 2,209.79 2,307.25 9,736.68 27.08 18.71 137.23 40.79 150.00 31.35 $14,750.93 $14,760.93 $14,740.41 204.69 86.42 51.32 20.65 124.28 224.50 54.00 36.81 2,349.24 $3,151.91 1,318.80 51192.32 2,851.20 $9,362.32 269.75 9,515.13 $9,784.88 $22,299.11 $22,299.11 438.05 150.00 11.57 Page 14 City of Port Angeles City Council Expenditure Report From: 12/11/04 To: 12/24/04 Da~:1~23~4 Vendor WASHINGTON (DIS), STATE OF Esther Webster/Fine Arts OLYMPIC COMMUNITY ACTION PRGMS AFLAC EMPLOYEES ASSOCIATION LEOFF OFFICE OF SUPPORT ENFORCEMENT PERS UNITED WAY (PAYROLL) VOLUNTEER FIRE ASSOCIATION WSCFF/EMPLOYEE BENEFIT TRUST Totals for check period Description Scan chgs-November Esther Webster/Fine Arts Esther Webster/Fine Arts Esther Webster Fund PTB DISBURSEMENTS Util Vol Contrib Program Premium-November P/R Deductions pe 12-19 November contribution November contribution P/R Deductions pe 12-19 P/R Deductions pe 12-19 November contribution P/R Deductions pe 12-05 P/R Deductions pe 12-05 November contribution P/R Deductions pe 12-19 P/R Deductions pe 12-19 P/R Deductions pe 12-19 Payroll Clearing Account Number Invoice Amount 652-8630-575.42-10 17.72 Division Total: $617.34 Department Total: $617.34 Fund Total: $617.34 657-0000-239.91-00 2,000.00 Division Total: $2,000.00 Department Total: $2,000.00 Fund Total: $2,000.00 920-0000-231.53-10 138.82 920-0000-231.55-30 384.00 920-0000-231.51-20 13.73 920-0000-231.51-21 26,820.27 920-0000-231.56-20 169.85 920-0000-231.56-20 1,850.80 920-0000-231.51-10 9,281.08 920-0000-231.51 -11 2,213.21 920-0000-231.51 -11 968.49 920-0000-231.51-12 13,094.09 920-0000-231.56-10 258.25 920-0000-231.55-20 30.00 920-0000-231.53-20 1,425.00 Division Total: $56,647.69 Department Total: $56,647.59 Fund Total: $56,647.59 $861,265.54 From: 12/11/04 To: 12/24/04 Page 15 THE: CITY OF }ORT A NGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: TO: FROM: SUBJECT: January 4, 2005 CITY COUNCIL Glenn A. Cutler, Director of Public Works and Utilities ~ Acceptance of Grant Application for Park Avenue Sidewalk Summary: The City was successful in obtaining a Transportation Improvement Board (TIB) >edestrian Safety and Mobility Program (PSMP) grant to help cover costs associated with the ;idewalk installation as a part of the Park Avenue sanitary sewer replacement project. Recommendation: Accept the TIB PSMP grant for design and construction of the Park Avenue curb, gutter, and sidewalk in the amount of $141,500 and authorize the Mayor to execute the agreement. Background / Analysis: A sanitary sewer replacement project in Park Avenue, from Porter Avenue to Race Street, is funded and scheduled for construction in 2005. In addition a school walking route sidewalk project on Park Ave, fi.om Liberty Street to Race Street has been identified in the 8ix Year Transportation Plan (STIP). It is cost effective to combine the projects and construct them together. In August the City applied for a TIB PSMP grant to fund the sidewalk construction. The TIB had approximately $1 million, state wide, available for the PSMP grant program. This program is to fund activities for pedestrian safety improvement projects that identify and correct hazardous locations, sections, and/or elements. Eligible projects included curb and gutter, sidewalk, traffic signals, traffic calming, curve realignment, exposed bridge ends, guardrail spot improvements, and removing roadside obstacles. The City's PSMP grant application for the Park Avenue sidewalk was selected for accomplishment. There were 53 grant applications submitted statewide and our project was selected as one of two proiects allocated for the western region. The total cost of the sidewalk installation is estimated to be $194,000. The matching funds in the amount of $52,500 for the grant are as follows: City of Port Angeles, Engineering City of Port Angeles Utilities Port Angeles School District $ 7,500 $ 30,000 $15,000 It is recommended that Council accept the TIB PSMP grant and authorize the Mayor to execute the agreement for the grant in the amount of $141,500. N:\CCOUNCIL\CC2005\CC0104~Acc TIB grant - Park Ave SW.do~ 'l WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: TO: FROM: SUBJECT: JANUARY 4, 2005 CITY COUNCIL BOB COONS, HUMAN RESOURCES MANAGER ICMA RETIREMENT HEALTH SAVINGS PLAN Summary: The International City Managers Association (ICMA) offers a program whereby an employee may contribute a portion of their wages that will be tax-free; to be used later when they retire for health related expenses. This program is called the Retirement Health Savings Plan. Staff received a presentation from ICMA representatives and desires to offer this program to all regular full time and regular part time employees. The RI-IS plan provides a valuable benefit for employees to cover the costs of health related expenses after they retire. Employee contributions are tax-free and earn interest through investments with ICMA. Investment and administrative fees for the program are paid to ICMA from funds contributed by the employee. There is no cost to the City for this plan. With the continual increasing cost of health insurances. this plan can be an excellent benefit for employees upon retirement. Recommendation: Staff recommends that the City Council approve the attached resolutio: authorizing the City Manager to sign the agreement with ICMA to implement the Retirement Health Savings Plan for regular full time and regular part time employees. Background / Analysis: Representatives from the International City Managers Association (ICMA) recently made a presentation to the City concerning their Retirement Health Savings Plan program. This plan has been offered by ICMA for about 7 years and has become more popular the past few years due to the tremendous cost of medical insurance, especially for those on fixed incomes, such as retirees. The benefits of the RHS plan is that an employee may contribute a portion of their wages into interest bearing investments that are tax-free going in and tax-free when the funds are used. The money can be used for health related expenses not covered by insurances such as medical, dental, vision expenses and insurance premiums. Since most employees have a number of years between when they retire and when they are eligible for Medicare, a plan such as this is a valuable benefit. 45 G:hMASTFORIv~COUNC IL. WPT L0zt Revised: 6/29/99 Medical insurance premiums at today's dollars can be in excess of $10,000 a year for two people. Setting aside pre-tax funds while the employee is still working and being able to use them tax free for later years health related expenses is an excellent way to plan for their economic future. Employees that want to participate in this benefit may do so on an individual basis and select between 1-25% of their wages. They may also opt to contribute all or a portion of their vacation and sick leave cash out upon retirement. We see many long-term employees who receive a check for several thousand dollars for their accrued paid leave when they retire. Unless they invest this money in a tax deferred plan, they pay nearly 30% in taxes. Participating in this plan will give employees full value of these dollars. One negative aspect of the RHS plan is that employees have only one opportunity to make their selection on how much money they wish to contribute and it cannot be changed during the course of their employment with the City. For employees that do not enroll in the initial enrollment, there will be an open enrollment period annually, however, those already in the plan cannot change their contribution levels. This one-time selection is due to an IRS regulation and will limit, to some degree, the number of employees that take advantage of this benefit. ICMA estimates that initial enrollment may be 20-25 employees, but will gain more popularity, especially for employees during their final 5 years or so before retirement Staff has discussed the ICMA Retirement Health Savings Plan with some of the City unions and they are positive about having the benefit available for their members. For this reason, it makes sense to establish the RHS Plan for all regular full time and regular part time employees versus doing so separately for each bargaining unit. Recommendation: Staff recommends that the City Council approve the attached resolution establishing the Retirement Health Savings Plan and authorize the City Manager to sign the agreement with the International City Managers Association for this benefit. Attachment: Resolution establishing the RHS Plan Cc~ Mike Quinn, City Manager Yvonne Ziomkowski, Finance Director G:~IASTFORM\COLrNCIL.WPT Last Revised: 6/29/99 RESOLUTION NO. __ A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the VantageCare Retirement Health Savings (R_HS) Program. WHEREAS, establishment of a retiree health savings plan for City employees serves the interest of the City by enabling it to provide reasonable security for employees' health needs during retirement, by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and WHEREAS, the City of Port Angeles has determined that the establishment of the retiree health savings plan (the "Plan") serves the above objectives; and WHEREAS, the Plan provides a benefit to employees of the City of Port Angeles without cost to the City, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that the City hereby adopts the Plan in the form of the ICMA Retirement Corporation's Vantage Care Retirement Health Savings program; and BE IT FURTHER RESOLVED that the assets of the Plan shall be held in trust, with the City serving as trustee, for the exclusive benefit of Plan participants and their beneficiaries, and the assets of the Plan shall not be diverted to any other purpose prior to the satisfaction of all habilities of the Plan; the Mayor is authorized to execute the Declaration of Trust of the City of Port Angeles Integral Part Trust in the form of the model trust made available by the ICMA Retirement Corporation. -1- BE IT FURTHER RESOLVED that the Human Resources Manager shall be the coordinator and contact for the Plan and shall receive necessary reports, notices, and other Plan documents. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 4~ day of January, 2005. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attomey G:\Cegal_Backup\ORDINANCES&RESOLUTIONS\R2004-22.HealthSavings(RHS)Program.wpd December 30, 2004 -2- WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: To: FROM: SUBJECT: December 30, 2004 CITY COUNCIL Michael Quirm, City Manager ~ Planning Commission Temporary Appointment Option ~ The attached Resolution provides for an amendment to the process utilized by the City Council to appoint Planning Commission members. It allows for a temporary or interim appointment during emergency circumstances. Recommendation: Adopt the proposed Resolution. Background/Analysis: The current procedure for appointment of Planning Commission members works well for the vast majority of vacancy situations. It allows for a public process to recruit and select qualified applicants for these valuable positions of responsibility. However, it was not contemplated that we would have a situation for recruitment where the majority of members were not available and the Commission's business could not function for lack of any ability to constitute a quorum. This language offers an interim procedure to authorize the temporary appointment of members under such circumstances in order to facilitate business until the permanent appointments could be made through a more comprehensive and normal selection process. While I do not anticipate this interim period to last more than 2-3 months, the resolution authorizes an interim time period up to six months. We currentlyhave three of seven Commissioners still available for service, with a necessary quorum of four. To facilitate the efficiency of the interim appointments, we are suggesting that prior Planning Commission members be initially considered since they have familiarity and experience with the Planning Process for the City. I hope to have at least two names for immediate appointment to these interim positions. Currently, Jim Hulett has agreed to serve, and I will contact another prior member for recommendation on Tuesday night. In the meantime, we are advertising and pursuing applicants for the four Planning Commission vacancies. G:WIAS TFO RM\C OUNC1L.WPT Last Revised: 6/29/99 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, adding language to Section 12 of the Council's Rules of Procedure. BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. The Council Rules of Procedure, as adopted by Resolution No. 13-86 and as most recently amended by Resolution 15-99, are hereby amended by adding the following paragraph to Section 12 of The Council Rules of Procedure. G. In the event of any vacancy, that, in the opinion of the Council, requires prompt appointment, the City Council shall have authority to make an interim appointment. The term of an interim appointment shall be for (a) the remainder of the vacant term, Co) 6 months, or (c) until a permanent appointment is made by the City Council whichever is less. Section 2. Except as provided above, the Council Rules of Procedure, as previously adopted, are confirmed, ratified and re-adopted. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the __ day of ,2005. Richard A. Headrick, Mayor ATTEST: APPROVED AS TO FORM: Becky J. Upton, City Clerk G:\Legal_Backup\ORDINANCES &RESOLUTIONS\R2004-18 .CouncilRules.w pd, December 29, 2004 William E. Bloor, City Attorney I' K)RT A qG [E s WASHINGTON, U.S.A. CITY COUNCIL MEMORANDUM DATE: TO: FROM: SUBJECT: JANUARY 4, 2005 CITY COUNCIL MARC CONNELLY, DIRECTOR OF PARKS AND RECREATION FRONT STREET CORRIDOR BEAUTIFICATION PLAN Summary: At their regular meeting held on November 4~h 2003. the Council directed staff to prepare a comprehensive landscaping plan for the Front Street Corridor. Over the past year the staff, working with Chartie Smith of Lindberg and Smith Architects has prepared a draft plan for the corridor from Penn Street to Lincoln Street. The Parks, Recreation and Beautification Commission, Port Angeles Forward and the Parks and Facilities Committee of the City Council have reviewed the draft plan. Recommendation: That the City Council review and comment on the draft landscape plan for tbe Front Street Corridor and provide further direction to staff. Background / Analysis: Attached is a copy of the proposed draft. Front Street Corridor Landscape plan. The plan is developed block by block. Also attached are preliminary cost estimates for maintenance and operations as well as construction. The cost estimates for the majority of the work are based on field experience for work already performed on a pilot project between Albert and Vine Streets. At the meeting staff will present the highlights of the draft plan and some options for possible future consideration. 2001-2003 Beginning in 2001 funding was set aside in the amount of $25,000 annually for a street tree program along Front Street. In 2002, approximately 30 street trees were planted from Penn Street to Ennis Street as part of the Sidewalk and Street Tree Capital Program. In 2003, the second phase of the street tree project was placed out fbr bid. At the regular meeting of the City Council held on November 4. 2003 those bids were rejected and as a result the staffwas directed to dexelop a landscape plan for the entire corridor in an effort to better plan fbr the resources needed and respond to ,,olunteer requests to assist with the improvemem of the corridor's appearance. April-September 2004 Accordingly, staff' has been working with Lindberg & Smith Architects to coordinate and develop a landscape plan that acknowledges the volunteer work of Len Beil, on behalf of the Port Angeles Rotary, to adopt a block of Front Street, and also recognizes some of the existing effective eftbrts on the part of some private l~%rty owners, and the desire on the part of thc City to have a clear and consistent beautification plan from Penn Street to Lincoln Street. Initial Planning The corridor currently has three types of character along its length. The character of the corridor is generally either commercial, residential or a mix o£both. At its beginning stage of development, the plan considered a mix of landscaping options including lawn, trees, as well as annual and perennial plantings depending upon the adjacent land use or the appearance of the adjacent land use (i.e. residential like structure or commercial building.) Permanent locations for parallel parking are not identified on either side of the Front Street. The initial plan suggested that these parking locations be marked on the pavement. This would provide for the strategic placement of certain types of plantings and to avoid conflicts for individuals having to cross certain types of landscaping to get into and out of their parked cars and onto the sidewalk. Along the entire corridor the initial plan assumed that all landscaping would have automatic irrigation and that any annuals would be planted only on a very limited basis. Shrub beds with perennial plantings were to be encouraged, and trees with grates and sidewalks to the curb without landscape strips preferred in commercial areas. This approach was considered to enable greater flexibility for planting and plant survivability and limit the amount of on-going maintenance required. It was also. intended to make it easier for civic groups and organizations to maintain certain area if an "adopt a block" program is implemented. It was anticipated that civic organizations or other groups/agencies could assume (adopt) all maintenance of landscaped areas in accordance with the plan, with the exception of those areas landscaped with only concrete sidewalks and street trees from property line to curb (such as Penn Street to Ennis Street): otherwise City maintenance resources would be required to maintain the entire corridor. In any event, this was the beginning of the landscape plan. On May 24, 2004 Port Angeles Forward discussed the work Len Bell had accomplished with assistance of Parks Maintenance staff on landscaping between Albert and Vine. A major obstacle to any successful landscaping along the corridor was uninterrupted power to supply irrigation controllers. Often uninterrupted power could only be found a significant distance away, which to install would be quite costly. The answer was to utilize a lithium battery power source. Along Albert and Vine an irrigation controller is installed with a 10-year electrical source provided by battery power. PA Forward also discussed other beautification issues along the Front Street Corridor including flower baskets. Later staff, the architect, and Brooke Taylor representing PA Forward took a field trip beginning at the east end of the corridor and ending at a point many blocks west. The purpose of the trip was to get a pedestrian perspective of the corridor. Whether traveling by car or on foot, the corridor was found to have a wide variety of signage, different levels of care for signs, landscaping, sidewalks and curbs, inconsistent types of landscaping (or none at all), unoccupied buildings, sign clutter, overhead wires, and power/telephone poles out of plumb. It was this observation that led to the decision to greatly simplify the landscape plan. This sentiment for simplification along the corridor was further emphasized during discussion with the City Council during its retreat on July 22, 2004 where beautification, and community image was a major topic of discussion. The preliminary development of the corridor beautification plan was discussed. Concern regarding both capital and operating cost were mentioned along with the desire for simplicity along the corridor. "Clean and green" was the general sentiment among Council and staff. On July 26, 2004 staff, along with Charlie Smith, presented this preliminary "simplified" plan for the corridor, which detailed corridor beautification block by block from Ermis Street to Lincoln Street. The presentation included a virtual tour of existing conditions, plans for improvements,-along with cost estimates forac~instruction~ The corridor plan included irrigated grass landscape strips where possible, street ~ where pi-actical, as well as repaired sidewalks and curbs. The plan also recognized and kept in place quality existing landscaping such as that found in front of Chestnut Cottage and Windermere Realty. It also recognized sight lines, transit stops and other affecting conditions. At their regular August 23rd meeting, Port Angeles Forward met again to discuss the final draft proposal for the Front Street Corridor Landscape Plan. Changes to the plan included revised capital costs, water consumption and cost estimates, and estimates for on-going operations and maintenance if performed solely by the City. The plan was presented in sections block by block including cost estimates for the purpose of noting the different conditions in each block and the corresponding landscaping, as well as to illustrate that the plan could be implemented in phases over time. It was also noted that funding has been set aside in the amount of $25,000 in the CFP in 2003 and 2004 for beautification along the corridor amounting to a total of about $50,000. Accordingly, this funding could be used for a project along the corridor if the City Council chose to do so. Port Angeles Forward adopted the plan unanimously and recommended that it be forwarded to City Council. They further recommended that the City proceed with the installation of water for irrigation beginning at Lincoln Street to Peabody as a priority. Should you have any questions please feel free to contact me at 417-4551. LINDBERG SMITH ARCHITECTS New Landscaping Plan For: Front Street, Port Angeles Parks & Recreation Department December 2004 Lincoln Street to Peabody Street - South Side Concrete Block Retaining Wall $18,936.00 Irrigation Main Assembly $1,750.00 Controller $ 750.00 Lawn $ 4,158.00 Shrub $ 500.00 Sign $5000.00 Top Soil $ 4574.00 Lawn $1047.00 Shrub $ 560.00 (24) Trees $24,000.00 (3) Tree Grates $1,800.00 Total $ 63,075.00 Lincoln Street to Peabody Street - North Side Irrigation Main Assembly $1,750.00 Controller $ 750.00 Lawn $ 4,102.00 Top Soil $ 4,376.00 Lawn $1,127.00 Total $12,105.00 319 south peabody suite b / port angel 98362 / 360.452.6116 fax 360.452.7064 email contactL~lindarch.com / www.lindarch.com Peabody Street to Vine Street Concrete Removal New Concrete Patch Irrigation Main Assembly Controller Lawn Top Soil Lawn (1) Trees Total Vine Street to Albert Street Concrete Removal Irrigation Main Assembly Controller Lawn Area Shrub Beds Top Soil Lawn Shrubs (7) Trees Total Albert Street to Eunice Street Concrete Removal New Concrete Patch Irrigation Main Assembly Controller Lawn Area Top Soil Lawn (5) Trees Total $ 364.00 $ 413.00 $ 3,500.00 $1,500.00 $ 2,5OO.OO $ 2,535.00 $ 658.00 $1,000.00 $12,470.00 $ 3,578.00 $ 3,500.00 $ 75O.OO $ 2,9O7.OO $145.00 $ 3,057.00 $ 765.OO $160.00 $ 7,OOO.OO $ 21,862.00 $ 549.00 $1,386.OO $ 3,500.00 $1,500.00' $1,552.00 $1,573.00 $ 410.00 $ 5,000.00 $14,921.00 Eunice Street to Francis Street Concrete Removal New Concrete Patch Irrigation Main Assembly Controller Lawn Area Shrub Beds Top Soil Lawn Shrubs (1) Trees Total Francis Street to Race Street Concrete Removal New Concrete Patch Irrigation Main Assembly Controller Lawn Area Top Soil Lawn (3) Trees Total Race Street to Washington Street Concrete Removal New Concrete Patch Irrigation Main Assembly Controller Lawn Area Shrub Beds Top Soil Lawn (2) Trees Total $ 366.00 $1,435.00 $ 3,500.00 $1,5OO.OO $ 68O.OO $162.00 $ 689.00 $ 242.00 $ 227.00 $1,000.00 $ 9,801.00 $ 816.00 $ 1,904.00 $ 3,5OO.O0 $1,500.00 $1,490.00 $1,510.00 $ 392.00 $ 3,ooo.oo $14,112.00 $ 497.00 $ 1,189.00 $ 3,500.00 $1,5OO.0O $ 1,437.00 $1,339.00 $1,456.00 $ 378.OO $ 2,000.00 $13,296.00 50; Washington Street to Chambers Street Concrete Removal New Concrete Patch Irrigation Main Assembly Controller Lawn Area Top Soil Lawn (6) Trees Total Chambers Street to Jones Street Concrete Removal New Concrete Patch Irrigation Main Assembly Controller Lawn Area Shrub Beds Top Soil Lawn (6) Trees Total Jones Street to Liberty Street Concrete Removal New Concrete Patch Irrigation Main Assembly Controller Lawn Area Top Soil Lawn (4) Trees Total $1,208.00 $ 2,818.00 $ 3,500.00 $1,500.00 $ 2,334.OO $ 2,366.OO $ 615.00 $ 6,ooo.oo $ 20,341.00 1,097.00 2,559.OO 3,500.00 1,500.00 2,362.00 $ 6O5.OO 2,391.00 $ 622.O0 6,000.00 $ 20,636.00 $ 498.00 $1162.00 $ 3,5OO.OO $1,5O0.OO $ 2,076.O0 $ 2,104.00 $ 547.00 $ 4,000.00 $15,387.00 51 Liberty Street to Ennis Street Concrete Removal New Concrete Patch Irrigation Main Assembly Controller Lawn Area Top Soil Lawn (3) Trees Total Grand Total $ 288.00 $1,162.00 $ 3,500.00 $1,500.00 $1,601.00 $1,623.00 $ 421.00 $ 3,000.00 $18,686.00 $236,691.00 Maintenance 9 month period Water 1,807,078 cubic feet at 0.0119/cubic feet (22) Water meters at $18.15/month (year) Lawn mowing Equipment Rental Total $ 21,505.00 $ 4,792.OO $14,820.00 $ 5,4OO.O0 $ 46,517.00 52 .¢ NOl~'~^~'i~ ~n~m c~N'~ Nele ~] ~] ·E IIII III Ill III F,.) c~ ,,I,I > F.~ ,vii 0 II IIII IIIIII IIIIIII (D (D 0 ~ (D c~ (D IIII 0 0 o~ II II II IIIIIII IIIIIIIII II III IIIIIIII III II IIII III IIII IIII III III III III pORTANGELES 7 ' ' WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: TO: FROM: SUBJECT: January 4, 2005 CITY COUNCIL SUE ROBERDS, ASSISTANT PLANNER Petition to vacate a portion of the 5/6 Alley east of Valley Street RALSTON Summary: A petition to vacate a portion of right-of-way has been received by the City from John Ralston. Recommendation: Per a meeting with Council 's Real Estate Committee on December l 3, 2004, staff recommends that the Council not consider the requested vacation at this time due to the public interest in the ongoing restoration efforts to the Valley Creek corridor in which the right-of-way is located. Background/Analysis: On November 17, 2004, the Cityreceived apetition for vacation ofright- of-way from John Ralston for a portion of the 5/6 Alley east of Valley Creek. Per RCW 35.79A, when a petition is received, the legislative body of a Code City must meet with the petitioner to discuss issues relating to such a request: i.e., compensation and issues relative to the use of surrounding properties. The City's policy is to initially bring such a petition to a meeting of the City Council's Real Estate Committee to ask for an initial recommendation as to how Council wishes staff to proceed and to establish a compensation amount. On December 13, 2004, the Real Estate Committee met to discuss the request and came to the conclusion that due to ongoing efforts to renovate Valley Creek, vacation of the right-of-way would not be in the public interest at this time. The petition is attached for your review. The applicant is aware of the Real Estate Committee's discussion and will be present to address the entire Council at the January 4th meeting. ~e Roberds, As~ant P~a~er Attachment: Petition 53 · :ITY OF PORT ANGELES STREET VACATION PETITION fO: ~e Cig; Council of the CiD; of Po:t Angeles, Wast~ir2gton - CITY OF PORT ANGELES Dept. of Community Development Come now the undersigned petitioners and pursuant to 'Chapter 35.79 RCW .respectfully show: 1. The undersigned petitioners request that the following descr/bed poziion of Stre~t/~)n the Cily o£Port Angeles he vacated pursuant to Chapter 35.7D P~CV, J (TegaZJy describe the property requested for ~acarion beIowJ. 2. Each of the undersigned petitioners is the owner of an interest in real estate abutting on the above described area. 3. / persons own property abutting onssirt area. (~,~.--~,'/[') The names and addresses of property owners abutting oD said areas are as follows: 7-. Address 52 The undersigned petitioners constitute more than two thirds of the owners of said abutting prope~. W-I-IZKEFOP+E, Stree~lin the manner prescribed in Chapter 3 5.79 RCW of said area of said. V~ the pefitionm-s ask ~¢ceedings be commemced hereon for the vacation Respectfully submitted, Name Address Phone F~ xo. 55 of PORT ANGELES This sketch Is provided, without charge, for your information, It',is not intended to show.all matters related to the property Including, but not liml~t~d to, area, dimensions, easements, encroachments or location of boundarles. It is not. part of, nor does It modify, t. he comraltment or policy to which It Is attached. The Company assumes NO LIABILITYfor any matter related to this sketch. Reference should be made to an accurate survey for ruin_her information. 56 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: TO: FROM: SUBJECT: January 4, 2005 CITY COUNCIL WILLIAM E. BLOOR, CITY ATTORNEY HANDICAPPED PARKING ORDINANCE Summary: This proposed ordinance relates to handicapped parking. It will make the penalty for ,iolations consistent with State law. ~cfion: Receive and discuss ordinance at the January 4* Council meeting. Adopt ordinance the January 18th Council meeting. Background / Analysis: This proposed ordinance revises and updates PAMC 10.20.140(C) to increase the penalty for parking in a Handicapped Parking Zone fzom $175 to $250. The new penalty amount will be consistent with State law. William E. Bloor, City Attorney Attachment WEB\dl G:~EGAL~MEMOS,2004\CounciLHandicappe~ParkingOrd. 122004.wp d 57 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, relating to handicapped parking. THE CITY COUNCIL OF THE CITY OF PORT ANGELES does hereby ordain as follows: Section 1. Ordinance 2942, as amended, and Chapter 10.20 of the Port Angeles Municipal Code are hereby amended by amending PAMC 10.20.140 to read as follows: 10.20.140 Violations - Penalties. A. Any person who violates or fails to comply with any of the requirements of PA/VIC 10.20.100, Limited Time Zones, shall be deemed to have committed an infraction and shall be assessed a penalty Ten ($10) Dollars. B. Any person who violates or fails to comply with the requirements of PAMC 10.20.070(A), No Parking Zones, shall be deemed to have committed an infraction and shall be assessed a penalty of Twenty ($20) Dollars. C. Any person who violates or fails to comply with the provisions of PAMC 10.20.070(F), Handicapped Parking Zone, shall be deemed to have committed an infraction and of. Oh~ ~,~,~u o~,~,,[y-~v~ to* ,~2 ~',~,,'~= Two Hundred Fifrg shall be assessed a penalty ($250) Dollars. D. Any person who violates or fails to comply with any other provision of this Chapter, or who counsels, aids, or abets any such violation or failure to comply, shall be deemed to have committed an infraction and shall be assessed a penalty ofTen ($10) Dollars. E. Any person who receives a Notice of Parking Infraction and fails to respond within fifteen (15) days to such Notice shall be assessed an additional penalty of twenty-five ($25) dollars. Section 2 - Severabilitv. If anyprovision of this Ordinance, or its application to any person or circumstances, is held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. -1- Section 3 - Effective Date. This Ordinance shall take effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of December, 2004. ATTEST: MAYOR Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: By Summary G:\Legal_B ackup\ORDiNANCES&ILESOLUTIONS~2004-30.HancticapParking · wpd -2- WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: TO: FROM: SUBJECT: January 4, 2005 CITY COUNCIL SUE ROBERDS, ASSISTANT PLANNER STREET VACATION PETITION - STV 04-01 REID - A PORTION OF THE 16/I 7 ALLEY WEST OF TI-IE TUMWATER TRUCK ROUTE Summary: A petition for the vacation of a portion of the 16/17 Alley located in Block 444 was filed with the City in order to consolidate the buildable area within the block that is located west of the Tumwater Track Route. Recommendation: Staff recommends that the City Council close the public hearing at this time and continue action pending the recommendation of the City Manager. Background / Anal On December 7, 2004, ~he Council continued for a third time a public hearing conducted in consideration 0£this issue to the January 4, 2005, meeting to allow further discussion to take place be~z~veen the City's Public Works and Utilities Department and the applicant. Continued discussion has taken place since the December 7 meeting, however, agreement has not been reached by both parties as to improvement of rights- of-way in thc area. Staff's rep6rt to thc Planning Commission was included in your November I and 16 packets. A copy of the Planning Commission's recommended conditions, findings, and conclusions arc included with this memorandum for your reference. Sue Roberds, As~ta~t Planner Attachment: Excerpt of Planning Commission 10/13/04 Minutes 65 Planning Commission Minutes October 13, 2004 Page 2 STREET VACATION PETITION - STV 04-01 - REID - Portion of the 16/17 Alley east of"A" Street in Block 444. Director Brad Collins presented the staffreport and a memo from Assistant Planner Sue Roberds dated October 13, 2004, amending the staffreport, recommending the Commission forward a recommendation of approval to the City Council, citing 2 conditions, 12 findings, and 5 conclusions. Commissioner Schramm asked if"A" Street would remain blocked to through traffic if the recommended access from "A" Street to Lauridsen Boulevard is completed. City Engineer Jim Mahlum indicated that it would remain blocked to through traffic. Commissioner Nutter expressed concern about access to the site being from the Tumwater Truck Route to "A" Street through 17th Street. Director Collins pointed out that the State of Washington Department of Transportation indicated that they have no objection to that access and that currently the only legal access to the site is via 17~ Street and the City could not deny the applicant access to his property. He also indicated that another action by the Real Estate Committee to rededicate a portion of "A" Street is required before an access through "A" Street to Lauridsen Boulevard can be created. Vice Chair Rasmussen opened the pubhc hearing. Butt Reid, 919 W. Lauridsen Boulevard, Port Angeles stated that he agreed with the staff's report and that he intended to work cooperatively with the city to gain access via "A" Street to Lauridsen Boulevard rather than creating a main access through the existing right-of-way at 17th Street to the Truck Route. He further indicated, following questions from the Commission, that he would like a secondary emergency access and that he would consider any configuration of a cul-de- sac to achieve a solution acceptable to both him and the City. There being no further public comment, Vice Chair Rasmussen closed the public hearing. Under direct questioning, Mr. Reid indicated that it is important to have adequate emergency access to the site and that he would be willing to work with the City to create an access that would include a cul-de-sac for turn around as part of opehing the "A" Street access. Commissioner Schramm stated that better language needed to be included to address the issue of access through the residential portion of"A" Street. Director Collins indicated that a finding could be included to ensure that "A" Street is blocked offto commercial traffic, but not the site. Cornmissioner Nutter requested that the last sentence of finding #7 requiring access to the Tumwater Truck Route be struck. Director Collins agreed, but reiterated that the only legal access route currently in place is via 17th Street to the Truck Route. Director Collins then suggested adding a finding stating that "'A' Street is currently blocked off at 16th Street for any further access to the south and is blocked offjnst north of 17th Street for any access to the north from the south". Commissioner Schramm moved to forward a recommendation to the City Council to approve the street vacation with the amended conditions, findings, and conclusions. Conditions: Industrial access to the site shall be from 17th Street to the Tumwater Truck Route, or "A" Street to Lauridsen Boulevard, the design of which shall be as approved by the City of Port Angeles Department of Public Works and Utilities and the State Department of Transportation prior to development. 67 October 13, 2004 Page 3 2. Lots owned by the petitioner in Block 444 shall be combined into one building site per Zoning Lot Covenant prior to the issuance of any building permit for the property. Findings: 1. A petition requesting vacation of that portion of unused right-of-way located west of the Tumwater Track Route legally described as abutting Lots 6 - 15, Block 444, Townsite of Port Angeles was received on July 13, 2004, t~om Mr. Burt Reid. 2. Abutting property owners to the right-of~way are Mr. Burt Reid and the City of Port Angeles. The petition is valid as it was signed by the owner of at least two thirds of the abutting property, Mr. Burr Reid, who is the owner of Lots 6 - 13, Block 444, TPA, with the City of Port Angeles being the remaining property owner of Lots 5, 14, and 15, Block 444, TPA, located west of the Tumwater Truck Route, which is an arterial street.. 3. The area is zoned IL, Industrial Light. The IL zone allows for a variety of industrial uses which are largely devoid of exterior nuisances and typically involve the manufacture of finished products from pre-fabricated materials, material storage or product wholesaling. The zone provides the basic urban land use pattern for light industrial uses with direct access to an arterial street and requires a minimum of 10' wide buffering of mature trees between the zone and adjacent residential uses. 4. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right-of-way. Land Use Map Goal, Policies and Objective Element Goal A; Land Use Element Commercial Goals and Pohcies Goal D, and Policy D.3; and Industrial Element Goals and Policies Goal G, Policy G.2, and Goal H are relevant to the proposal. 5. The City of Port Angeles' Real Estate Committee met on September 13, 2004, and established that the value of the unopened right-of-way is $2.30 per square foot. The subject area is 250~ x 20~ for a total of 5,000 square feet in area. Compensation for the property would then be $11,500. 6. The alley right-of-way is currently accessed by "A" Street which was vacated south of the site in order to combine the City's Municipal yard uses along both sides of the street at the location. Rededication of "A" would allow access from the subject site to Lauridsen Boulevard. Traffic along "A" Street l~om the north is restricted to residential only. Industrial access to and from the subject lots located north of the 16/17 alley to the Tumwater Truck Route can be obtained via 17~ Street across adjacent properties (Lots 11, 12, and 13) within the block, which are also owned by the petitioner, if consolidated with other property in the block owned by the petitioner. No utilities are located in the 16/17 Alley right-of-way. 7. No industtial access will be allowed through the residential street ("A" Street). The most eastern portion of the subject right-of-way terminates at the Tumwater Truck Route, which is also State Route 117, and a City arterial street. 8. Access south of 16th Street on "A" Street has been blocked off. The State Department of Transportation (DOT) representative reported that it will be the City's decision whether or not to allow a connection to the Truck Route, which is not an access controlled state highway inside the City. However, DOT maintains operational 68 Planning Commission Minutes October J 3, 2004 Page 4 10. 11. 12. 13. control of the highway and may require mitigation such as a turn lane as a result of a proposed connection, in coordination with the City of Port Angeles. The City and the applicant will work with the Washington State Department of Transportation when development is proposed for the site requiring industrial access to the Tumwater Truck Route. The State Department of Transportation (DOT) has indicated that access to the Truck Route must be developed per the City's standards with review by the DOT in the event that mitigating measures such as a mm lane are needed. The vacating of a street is categorically exempt from a State Environmental Policy Act (SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code. The site was posted for a land use action and required publication appeared in the Peninsula Daily News on September 26, 2004. At its September 21, 2004, regular meeting, the Port Angeles City Council established a public heating date for action on the street vacation petition as November 1, 2004. The Port Angeles Planning Commission held a public hearing on the proposed street vacation on October 13, 2004, and forwarded a recommendation to the City Council for final consideration. Conclusions: A. Established traffic patterns on surrounding streets will not be negatively impacted by the vacation. In fact, if the site is developed to its industrial potential, the flow of traffic to and from the site will be directed to the Tumwater Truck Route, which is an arterial street, and will ensure that the adjacent residential neighborhood is not negatively impacted. B. "A" Slreet abutting the subject block south to Lanridsen Boulevard would provide ingress/egress to the site if rededicated. C. As conditioned, site development will consolidate the industrial property to eh. sure logical development of the site with adequate access for the industrial development. D. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically: Land Use Map Goal, Policies and Obi ective Element Go al A; Land Use Element Commercial Goals and Policies Goal D, and Policy D.3; and Industrial Element Goals and Policies Goal G, Policy G.2, and Goal H were found to be relevant to the proposal. E. The street vacation is in the public interest as it places unused right-of-way on the tax roles and allows for the retention and expansion of existing businesses in the area. The motion was seconded by Commissioner Philpott and passed 6 - 0. 69 PUBLIC WORKS GRANT & LOAN APPLICATION STATUS REPORT DECEMBER 2004 - 'oject Description Project Total Cost Grant/Loan Grant Match or Award Status Source & $ Loan Data Listing CSO/Stormwater Centennial Grant Loan rates and grant matches Varies Apply as Projects $20,000,000 SRF & PWTF vary with programs, with available Loans programs Park St. Race to $660,000 ($194,500 TIB PSMP Grant Grant Match: 27%/$52,500. November SELECTED Liberty Sewer & Sidewalk) $141,500 City $30,000 utilities & $7,500 2004 in kind design/const, labor; Sidewalk, TR07-00 School Dist. $15,000. 16t~ St. Sidewalk, $200,000 TIB PSMP Grant Grant Match: 25%/$50,000. November Not Selected Phase I "F' to "G/H", $150,000 City $15,000 sidewalk pgm. & 2004 TR10-00 $15,000 in kind design/const. labor; School Dist. $20,000 $200,000 I TIB PSMP Grant Grant Match: 25%/$50,000. November Not Selected 16t~ St. Sidewalk, $150,000 City $15,000 sidewalk pgm. & 2004 Phase II "G/II" to "I", $15,000 in kind design/const. TR09-00 labor; School Dist. $20,000 $165,000 Safe Routes to Grant Match: 33%/$55,000. July 2004 Not selected "F' Street, Stevens to School City $25,000 sidewalk pgm. & 16th Street (School $10,000 in kind design/const. District is applicant, labor; School Dist. $20,000. City to Design & nage) BRAC: PWTF: DWSRF: TIB, AIP: TIB, PSMP: Bridge Replacement Advisory Committee Public Works Trust Fund Drinking Water State Revolving Fund Transportation Improvement Board, Arterial Improvement Program Transportation Improvement Board, Pedestrian Safety and Mobility Program Centennial: DOE administered grant/loan funding for water quality improvement projects Safe Routes to School: WSDOT administered grant program for School Route safety improvements N:~PWKS~ENGINEERh'vIGKRPT~Grants & Loans 2004\Grants & Loans 12-04.wpd PUBLIC WORKS PROJECT STATUS REPORT FOR DECEMBER, 2004 CHANGE ORDERS FOR ACTIVE CONSTRUCTION PROJECTS PROJECT BUDGET ORIGINAL PREVIOUS CHANGE REVISED TITLE CONTRACT CHANGE ORDERS CONTRACT AMOUNT ORDERS THIS AMOUNT MONTH Elwha UG Rebuild II 02-11 $150,000 $119,108.34 $0.00 $0.00 $119,108.34 Peabody Waterline 02-20 $2,000,000 $1,271,101.94 $0.00 $0.00 $1,271,101.94 Fairmount Pump Sta 02-26 $850,000 $699,653.33 $5,238.36 $0.00 $704,891.69 Crown Pk SS/Storm 03-12 $950,000 $914,767.54 $11,411.52 $27,093.41 $953,272.47 Oak Street Sewer 04-03 $70,000 $26,955.87 $0.00 $0.00 $26,955.87 PUBLIC WORKS CONTRACTS/PURCHASE ORDERS APPROVED BY CITY MANAGER /COSTS SHOWN INCLUDE APPLICABLE TAXES1 CONTRACTOR Project- OR VENDO.R PO # Kuchan ConstrucUon I I DESCRIPTION I AMOUNT ! Lincoln Park Longhouse Concrete Floor Removal I ' $4,250.001 UPCOMING PUBLIC WORKS CONTRACTS NEXT 30 DAYS ESTIMATED DATES SHOWN ) PROJECT ADVERTISE BID START END TITLE FOR BIDS OPENING CONSTRUCTION CONSTRUCTION N:~PWKS~ENGIN EER~Vl GKKPT~Chan ge Orders 2004~co 12-04.wpd 72 EXELTECH CONTRACT PROJECT: 8th Street Bridge Replacements PROJECT NUMBER: US02-15 DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: November 4, 2003 DATE AMENDMENT NO. 1 TO AGREEMENT SIGNED: N/A AGREEMENT EXPIRES: Phase 1, 7/31/04; Phase 2, 12/31/04; Phase 3, 7/31/05; Phase 4, 7/31/06 BILLINGS THRU: Novemb~ 30, 2004 TASK BUDGET ORIGINAL AMENDED BILLINGS TO % AMOUNT* CONTRACT CONTRACT DATE COMPLETE AMOUNT AMOUNT** Phase 1 - Alternatives Analysis $61,363.25 $306,816.27 $284,066.78 93% and TS&L Studies Phase 2 - NEPA/SEPA Studies $145,600.71 $728,003.56 $623,950.86 86% & Documentation and Preliminary Design Phase 3 - Final Design & Plans $162,486.70 $812,433.49 $204,607.32 25% and Specifications & Estimate Phase 4 - Construction $0.00 $801,583.25 $0.00 0% Management Management Reserve $10,000.00 $50,000.00 $0.00 0% Totals $379,450.66 $2,698,836.57 $1,112,624.96 41% * - City's 20% BRAC Grant match for obligated Preliminary Eng~neenng g' 100% funded and matching funds are not required. ** - Not applicable PARAMETRIX CONTRACT PROJECT: PROJECT NUMBER.: US03-09 DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: DATE AMENDMENT NO. 1 TO AGREEMENT SIGNED: AGREEMENT EXPIRES: JanuS2005 BILLINGS THROUGH: November 26, 2004 Solid Waste and Wastewater Related Consultinq Services February 2, 2004 N/A TASK BUDGET ORIGINAL AMENDED BILLINGS % AMOUNT CONTRACT CONTRACT TO DATE COMPLETE AMOUNT AMOUNT* 1. Engineering Assistance $89,075 $89,075 $90,900 $96,673.90 109% 2. Permitting & Compliance $45,046 $45,046 $45,046 $47,116.94 105% 3. Waste Export System $56,477 $56,477 $79,477 $84,498.11 150% 4. Design Services $145,065 $145,065 $151,726 $164,164.23 113% 5. NPDES Permit Support $9,114 $9,114 $36,114 $38,216.10 419% 6. Construction Support $21,329 $21,329 $0 $0.00 0% 7.3 Optional Services $85,426 $85,426 $76,940 $26,879.32 31% 8. Directed Services $50,000 $50,000 $21,329 $0.00 0% Totals $501,532 $501,532 $501,532 $457,548.60 91% Internal task fee adjustments. PAYMENT NO. 10 INVOICE NO. 01-63721; December 17, 2004 74 SKILLINGS-CONNOLLY CONTRACT PROJECT: Various Water & Wastewater Consulting Services PROJECT NUMBER:. US02-01 DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: Ma 21 2002 DATE AMENDMENT NO. 3 TO AGREEMENT SIGNED: Februa 2 2004 AGREEMENT EXPIRES: ~2005 BILLINGS THROUGH: November 25, 2004 1. Front St. Water Main 2. Peabody Cr./ONP Water Main 3. Sanitary Sewer Replacement/Repair L Crown Park Storm & Sanitary 5. Directed Services 6. Park Avenue Sewer * Task complete $24,500.62 $28,885.93 $24,500.62 $24,500.62 $150,000.00 $121,315.04 $144,215.33 $118,586.64 $40,000.00 $36,351.04 $15,406.22 $15,406.22 $84,713.45 N/A $74,936.79 $50,000.00 N/A $40,000.00 $45,000.00 N/A $39,458.27 $394,214.07 $186,552.01 $338,517.23 $78,714.09 $3,041.10 $12,427.68 $252,676.35 100%* 100%* 100%* 105% 8% 31% 75% PAYMENT NO. 30 INVOICE NO. 15319; December 1, 2004 75 CH2M HILL WATER CONTRACT PROJECT: Vadous Water System Related Consultinq Services PROJECT NUMBER: US04-11 DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: October 19 2004 AGREEMENT EXPIRES: Janua 31 2006 BILLINGS THROUGH: November 26, 2004 1. Elwha Dam Removal 2. Phase 2 of Concrete Cylinder Pipeline Replacement · Vulnerability Assessment Capital Improvement Plan 4. Emergency Response Plan 5. Fairmount Pump Station Construction Support Services 6. Update Scope & Estimates for CFP Water Projects $100,000.00 $71,759.00 NIA $1,175.90 '. Directed Services Totals $225,000.00 $0.00 1% O% $224,160.00 N/A $15,000.00 $15,423.00 N/A $10,000.00 $14,436.00 N/A $30,000.00 $28,581.00 N/A $5,000.00 $3,663.00 N/A $75,000.00 $59,978.00 N/A $460,000.00 $418,000.00 N/A $0.00 0% $1,345.65 13% $5,878.29 20% $0.00 0% $0.00 0% $8,399.84 2% PAYMENT NO. 1, INVOICE NO. 3490257; December 3, 2oo~76 BROWN AND CALDWELL CONTRACT PROJECT: Various Wastewater Related Consulting Services PROJECT NUMBER: US02-27 DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: May 2, 2003 DATE AMENDMENT NO. 1 TO AGREEMENT SIGNED: April 22, 2004 AGREEMENT EXPIRES: Janua 31.D~ BiLLiNGS THROUGH: November 18, 2004 1. I/I Roof Drain Disconnection Study 2. Condition Assessment of the Sewer Collection System 3. CSO Comprehensive Reduction Plan Update - Phase 1 (NPDES Requirement) $100,000.00 $9,276.00 $58,756.00 $120,000.00 $41,512.00 $125,600.00 $105,000.00 $84,132.00 4. Directed Services $50,000.00 $25,000.00 5. Re-rating of Wastewater Treatment Plant $65,000.00 $440,000.00 Totals N/A $159,920.00 $99,745.00 $23,408.00 $83,635.00 $391,144.00 $15,347.54 26% $40,753.72 32% $231,977.06 233% $33,966.15 145% $9,356.46 11% $331,400.93 85% PAYMENT NO. 18 INVOICE NO. 144440; November 29, 20047 7 MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 December 8, 2004 6:00 p.m. ROLL CALL Members Present: Bob Philpott, Fred Hewins, Linda Nutter, Chuck Schramm, Members Excused: Fred Norton, Len Rasmussen, one vacancy Staff Present: Brad Collins, Sue Roberds Public Present: Paul Lamoreaux, Brian Gawley APPROVAL OF MINUTES Commissioner Nutter moved to approve the minutes of the November 10, 2004, meeting as presented. The motion was seconded by Commissioner Philpott and passed 4 - 0. At this point Commissioner Schramm asked to make an announcement. He stated that he has had the opportunity to participate in the public process of budget hearings and has listened repeatedly as a member of the Planning Commission to other groups and private citizens who have recently spoken during the budget hearing process regarding the reorganization of certain City departments. During that time, with the exception of Councilmembers Braun and Erickson, the City Council have largely showed their complete lack of respect for all of the speakers and citizens of Port Angeles who asked that more thought and public input be put into the proposal to reorganize certain City Departments before any action is taken. What could have been a positive and progressive experience was turned into a shameful exhibition. At that time he resigned from the Commission effective immediately. Commissioner Nutter thanked Commissioner Schramm for his years of service to the citizens of Port Angeles and wished him well. Commissioner Schramm noted that he was sorry his term would end in such a manner and left the room. Commissioner Nutter also asked to make a statement for the record. She was sad that with the exception of Councilmembers Erickson and Braun, who have stood for honesty and integrity in local government, it is sad to see the City Council drop to such low levels that they will not allow public involvement in a critical process. She offered her condolences to City employees who must certainly be wondering if they're next. The move to reorganize the City departments that the Council has recently taken is the wrong thing to do and it will hurt all of the services that are provided to the citizens of the City. She too resigned effective immediately and left the room. Commissioner Philpott agreed with the previous speakers and tendered his resignation effective immediately in protest to the manner in which the Planning Commission and members of the public had been treated by the City Council. He stated that the City Council was inflexible and that the City will suffer as a result. He also left the room. 79 Planning Commission Minutes December 8, 2004 Page 2 PUBLIC MEETING: REZONE PROPOSAL - REZ 04-02 - LaRUE, 1400 Block West Eighth Street: Proposal to rezone approximately 35,000 square feet from RS-9 Residential Single Family to RMD Residential Medium Density. This hearing will need to be reposted for hearing when a quorum of the Planning Commission is present. COMMUNICATIONS FROM THE PUBLIC Paul Lamoreaux, Whidby, wished to comment the Planning Commission for its years of service to the City. He has learned more fi.om the Planning Commission than from any other appointed board group. Of all the hearings and meetings that he has attended, the City's Planning Commission stands at the top and has always conducted itself in a manner that is respectful and takes care of business. He expressed thanks to the Commission members for their honesty in dealing with the public and noted that the service provided by the Commission has been admirable. It was obvious that the Council decided to reorganize departments within the City without adequate input and they did not represent the public. He hated to see this fine Commission disbanded but understood the reasons why the resignations were made. STAFF REPORTS Director Collins noted that discussion of the Comprehensive Plan 2005 update could wait to a future meeting. REPORTS OF COMMISSION MEMBERS Commissioner Hewins, as the only member left at the meeting, said he is sorry things turned out the way they did. Having not been at the earlier Council meetings where budget issues were discussed, he had not been party to the deliberations as had Commissioners Schramm, Nutter, and Philpott, who had resigned due to their dissatisfaction with the manner in which the Department of Community Development reorganization was handled. ADJOURNMENT The meeting adjourned at 6:25 p.m. Brad Collins, Secretary Fred Hewins, Chair PREPARED BY: S. Roberds 80 Parks, Recreation and Beautification Commission November 18, 2004 Minutes II. III. Call to Order: The November 18, 2004 Parks, Recreation & Beautification Commission Meeting was called to order in the Vern Burton Community Center Meeting room by Chairman, Diana Tschimperle at 7:00 p.m. Roll Call: Members Present: Markie Miller, Damaris Rodriguez, Jack Harmon, Pat Deja, Diana Tschimpede, Chuck Whidden and Ron Johnson. Members Absent: Elizabeth Minor and David Shargel Staff Present: Mike Quinn, Glenn Cutler, Mare Connelly, Mad Bilsborrow, and D Bellamente. Audience: Senior Center Board: Eleanor Tschimperle, Pat Schaefer, and Madeline Lang and Brian Gawley, Peninsula Daily News. Approval of Minutes/Audio Tape Disposition: Chuck Whidden moved to accept the minutes ot the October 7, 2004 and dispose of the tapes in the usual manner. Ron Johnson seconded. Upon call for the question, motion carried unanimously IV. Items from the Audience not on the A.qenda: None V, Le.qislation: None VI. Other Considerations: A. Senior Center Expansion: The Senior Center Guiding Committee is proposing an expansion of the Senior Center to enlarge the existing lounge and upstairs computer lab to accommodate the increasing Senior Center membership. The funding for this project would be proposed as part of the 2005 Capital Facilities Plan. Staff shared an overview of Senior Center operations, recreation programming, facility rentals and maintenance. The Center is a unique private/public partnership existing between the City and the (501-3C, non - profit) Board of Directors, who are responsible for the majority of programs at the Senior Center. Discussion continued regarding the extraordinary amount of volunteer hours spent assisting the operation of the facility, and the challenge of Parks, Recreation & Beautification Commission Page 1 November 18, 2004 service, for a growing population. Health, wellness and fitness education are being targeted to a younger senior population in order to breakdown the stereo typed senior of the past. The expansion of the Senior Center will permit the self-sustaining computer lab to increase the number of computers, thereby accommodating more students to participate in the classes. The lounge area is the social center of the Senior Center. It is often at capacity and use spills over into the dining room. Staff discussed membership growth over the past ten years and described anticipated growth predicted in the near future. This growth is expected to impact the need for expanding the two most popular areas of the Center Staff is asking Parks, Recreation and Beautification Commission to endorse the proposed expansion. The expansion proposal of the Senior Center was discussed by the Parks Commission. With construction costs being the main concern. Mr. Whidden asked if 960 square feet was going to be adequate ten years from now. Staff replied that the Guiding Committee was trying to keep the dollar amount realistic with thought to the current space that is underused on the South side of the Lounge. Mr. Whidden asked why they couldn't utilize the entire area. Eleanor Tschimperle explained that they were dealing with a set amount of money and do not want to expend any more than that. The Guiding committee is being realistic that the city can't come forward with funds to support more at this time. Mr. Whidden inquired about available grants and/or donations. He felt it was shortsighted to settle for 960 square feet when twice that much could be used, even if it were just framed and used for storage. Mr. Whidden asked if the expansion would create parking problems. Eleanor Tschimperle responded that it wouldn't if the original plan were adhered to. Staff will investigate this suggestion. Following Mr. Whidden's questions regarding an after hours attendant at the Senior Center, staff informed the Parks Commission that the 2005 budget contains funds for a Facility Attendant at both the Senior Center and Vern Burton Center. Discussion followed. Diana Tschimperle entertained a motion for Park Commission approval to submit the presented Senior Center expansion plan to City Council for the 2005 CFP List. Chuck Whidden made such a motion with the proviso that the plan be expanded to the basic footprint of the patio area to avoid a second expansion project in the same area in the future. Damads Parks, Recreation & Beautification Commission November 18, 2004 Page 2 Rodriguez seconded. Upon call for the question, motion carried unanimously. B. Parks & Recreation/Public Works ReorRanization: The City Council is considering consolidating Parks and Recreation operations into the Public Works Department as part of its 2005 budget. Mike Quinn, City Manager, was in attendance to give details of the organization impacts and answer question regarding the proposed change. Glenn Cutler, Director of Public Works, was present to answer any the Park Commission questions, as well. Manager Quinn explained that under the statutes the city operates, the city manager and city council have authority to re-organize the delivery of municipal services. Two such proposals were made in the 2005 budget. One re-organization involves the Department of Economic and Community Development; the second affects the Parks Department. The main drive to the latter decision is combining, consolidating and sharing of equipment and services for the outside field crews. Mr. Quinn assured the Park Commission that this would be a seamless transition; Parks would still operate as usual, although, there will be some reporting relationship changes made. As cross-training takes place there will be more opportunities for job advancement especially for field crews. Glenn Cutler, Public Works Director shared his background with the Parks Commission and added his comments regarding the re-organization. Diana Tschimperle asked how many park maintenance employees were going to transfer to Public Works. Staff responded that currently 12 FTE and 5 ¼ Seasonal are employed. Glenn Cutler pointed out the re-organization isn't all about saving money, but becoming more efficient. And, even though the Recreation Manager position has been eliminated, the budget will remain to be utilized where needed. Mike Quinn stated that the original premise was not to make existing savings. The only way to save money in the budget is to reduce services and eliminate people, cutting back on supplies, etc.; there is no reduction of people in the 2005 Budget. This proposal is to re-organize with Public Works so the city can preserve and sustain levels of services in the future. This also gives the city a greater opportunity to schedule work and equipment. Parks, Recreation & Beautification Commission Page 3 November 18, 2004 Pat Deja inquired on priorities between Parks and Public Works of services required. Jack Harmon questioned the current sharing of equipment. Marc Connelly will be working with Glenn Cutler with the reorganization per the 2005 budget, to make the transition as seamless and transparent as possible. Chuck Whidden asked how the Recreation Manager's salary has been used since February, 2004. Marc Connelly answered the salary has not been used, with the exception of D Bellamente's elevation to the interim Recreation Manager position, the majority of that funding has not been expended. Chuck Whidden also asked Mr. Connelly, with his transition from his current position to a lesser position, does his salary remain constant? Staff answered that the salary would be reduced. Jack Harmon asked Glenn Cutler if, due to an increase in responsibility, would his salary be increased? Mr. Cutler responded that he chose not to be involved with this issue; it is for City Council to decide. Mr. Harmon then voiced his thoughts and opinions regarding the issues surrounding re-organization. Damaris Rodriguez and Jack Harmon strongly disagreed with the way the re-organization decision was handled. Diana Tschimperle pointed out that if the City Council does not accept the Budget as proposed, the re-organization will not occur. Jack Harmon warned City Council that the community is closely watching this maneuver. Parks, Recreation & Beautification Commission November 18, 2004 Ron Johnson commented: "1 am disappointed that the Council has chosen to exclude the Parks Commission from the discussion that resulted in the decision to re-organize the Parks and Recreation Department. Although we are an advisory group it is difficult to understand why we are being informed of the decision rather than being asked to participate and to add our prospective. I personally do not feel the Parks and Recreation Department should be a division of the Public Works as the mission and philosophy of each is quite different. The parks in this community need an advocate with vision and understanding what makes a good park program. I feel the parks and recreation program needs its' own department level director." Page 4 Diana Tschimperle agreed that it is difficult for the Park Commission to discover, after the fact, a decision has made without the Commission being par[ of the process. She pointed out that having worked with budgets the Council does not star[ the process with at the Commission level. Ms. Tschimperle hoped the transition would be smooth enough that the Commission won't feel slighted. The Parks Commission will still exist and the Council will be hearing from them frequently. She would like to see that the change would be making a positive affect for services as well for the City. Parks, Recreation and Open Space Plan Sub-Committee Meetin.q Schedule Damaris Rodriguez, Ron Johnson and Pat Deja volunteered to serve on the Parks and Open Space Plan Sub Committee. First meeting will be held on December 1, 2004 VII. Executive Session: VIII. None Adiournment 8:25 pm. Next meeting will be held on December 16, 2004 in the Vern Bur[on Meeting Room. 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