HomeMy WebLinkAboutAgenda Packet 1/15/2002
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~ORT.ANGELES
WAS H I N G TON, U. S. A.
AGENDA
CITY COUNCIL MEETING
321 EAST FIFTH STREET
January 15, 2002
REGULAR MEETING - 6:00 p.m.
A. CALL TO ORDER - Regular Meeting (6:00 p.m.)
ROLL CALL -
PLEDGE OF ALLEGIANCE -
PUBLIC CEREMONIES, PRESENTATIONS
AND PROCLAMATIONS
Kaptain Kilowatt Poster Contest Presentation
Becl~y Upton
City CIerI~
1
Present Contest Awards & Approve Agreement
B. WORK SESSION
Morse Creek Basin Watershed Plan
Recommendations
5
Review and Accept or Reject
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C. LATE ITEMS TO BE PLACED ON TillS OR FUTURE AGENDAS (By Council, Staff. or Pub{ic)~ANJ:) .
PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of the' ",
public to speak to the City Council about anything not on the agenda, please keep comments to 5-10 minutes.)
D. FINANCE
E. CONSENT AGENDA
1. Acceptance and Release of Retain age for Tree Trim 11 Accept Consent Agenda
Contract
2. Contract with United Way for 2002 Human Services 13
Funding
3. Acceptance of Office of Community Development 21
Grant for Comprehensive Plan Update
4. Agreement with P.A. Chamber of Commerce for 37
2002 Tourist Promotion Services
5. Bid Acceptance for self-contained breathing air 49
compressor
6. Purchase of Three Police Vehicles 51
7. City Council Minutes - December 27,2001 special 53
meeting
8. City Council Minutes - January 2, 2002 regular 55
meeting 59
9. Check Register - January 10, 2002, $942,806.49
10. Payroll Information-January 9,2002 - $441,929.42 69
11. Electronic Payments - January 4,2002, $165,024.00 71
F. CITY COUNCIL COMMITTEE REPORTS
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NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
January 15, 2002 Port Angeles City Council Meeting
Page - 1
G. ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
H. RESOLUTIONS
Revision to Resolution Providing for Informal
Bidding, Small Works Roster, and Limited Public
Works Process
73
Pass Resolution
I. OTHER CONSIDERATIONS
1. Reappointments to City Boards, Commissions, and
Committees
2. Confirmation of City Council Committee
Assignments
3. Recommendation from Downtown Forward
Advisory Committee regarding Conference Center
Proposals
81
Appoint Members
83
Appoint Members
85
Approve Recommendation
J. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00
P.M. or soon thereafter)
La.
K. PUBLIC HEARINGS - OTHER
L. INFORMATION
1. City Manager's Calendar (Page 109)
* City Investment Policy Certification (Page 111)
~ & Race Street Signal Light on Flash (Page 113)
2. Prioritization of 2002 Goals: Programs & Priorities (Page 115)
3. Planning Division of Department of Community Development December, 2002 and Year-End Reports and
Building Division of Department of Community Development December, 2002 and Year-End Reports (Page 131)
4. Parks & Recreation Lodging Tax Report - 4th Quarter 2001 (Page 139)
5. Planning Commission Minutes - November 28,2001 and December 12, 2001 (page 141 &149)
6. Public Works & Utilities Department Monthly Report - December 2001 (Page 163)
7. Police Department Monthly Report/Year End - December 2001 (Page 165)
8. Fire Department Monthly Report - December 2001 (Page 177)
M. EXECUTIVE SESSION (As needed and determined by City Attorney)
N. ADJOURNMENT
G:\CNCLPK1\AGENDA\02-0115.wpd
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NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
January 15,2002 Port Angeles City Council Meeting
Page - 2
FORTANGELES
WAS H I N G TON, U. S. A.
CITY OF PORT ANGELES
CITY COUNCIL MEETING
I.
CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Wiggins
Councilman Braun
Councilman Campbell
Councilmember Erickson
Councilman Headrick
Councilmember Rogers
Councilman Williams
Staff Present:
Manager Quinn
Attorney Knutson
Clerk Upton
B. Collins
M. Connelly
G. Cutler
D. McKeen
T. Riepe
y. Ziomkowski
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January 15~ 2002
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III. PLEDGE OF ALLEGIANCE:
Led by: t1OU^~""~A ~1~JJ.u.~j--,
· FORTANGELES
WAS H I N G TON, U. S. A.
DATE OF MEETING: January 15.2002
LOCATION: City Council Chambers
CITY OF PORT ANGELES
CITY COUNCIL MEETING
Attendance Roster
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City of Port Angeles
FORT ANGELES
OrdinancelResolution Distribution List
WAS H I N G TON, U. S. A.
City Council Meeting of
Januarv 15. 2002
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City Manager
City Atty. (1) 1 ./
Planning
City Clerk (2) ,Q./
Deputy Clerk (1) , ./
Personnel
Cust. Svcs.
Finance
Dir. /Mgr.
Police Dept.
Fire Deot.
Light Deot. J V'
Pub. Works (2) ,!) V
Parks & Rec. 1 ,/
MRSC (1) I 7'
PDN (Summary) .
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CITY OF
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DATE:
To:
FROM:
SUBJECT:
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
January 15, 2002
MAYOR WIGGINS AND CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities
Kaptain Kilowatt Poster Contest Presentation
Summary: The City recently held a Kaptain Kilowatt poster contest for school age
children. A total of seven awards, in the form of savings bonds, are recommended
including an overall winner.
Recommendation: Present the contest awards and approve an agreement with
the overall winner.
Backaround/Analvsis: In order to reduce the October 1,2001 wholesale electric rate
increase, Bonneville Power Administration (BPA) called upon the City to reduce
customer energy use by ten percent or more. As part of a region-wide grassroots
campaign that was intended to help offset the energy crisis, the City held a poster
contest to promote energy awareness and encourage conservation among school age
children and their parents.
The contest was to draw Kaptain Kilowatt and the winners were selected based on
content, creativity and presentation. Cash contributions were received from several City
Authorized Contractors that sponsored the contest. Den-Ree Productions was
responsible for promotion of the contest. The contest was part of BPA's Community
Conservation Challenge program. The sponsors were named in all promotions of the
contest and served as contest judges.
A total of thirteen children participated in the contest. There were no conte~t entries
from youth in the ninth through twelfth grades. Port Angeles children from public,
private and home schools were eligible to participate. The contest results include three
categories including kindergarten through fourth grade, fifth through eighth grades, and
an overall winner. Awards in the form of a savings bond are to be given as follows: $50
for 3rd place, $75 for 2nd place, and $100 for 1 st place in each category and $200 for the
overall winner. For a complete list of all contestants and sponsors, please see
Attachment "A". The parent or legal guardian of the overall winner will be requested to
sign an agreement, please see Attachment "B".
The first use of overall winning poster will be a utility billing insert that will include no-
cost ways to reduce energy use. Subsequent efforts may incorporate Kaptain Kilowatt
in energy awareness, conservation and electrical safety education campaigns for school
age children. Television commercials may also be produced assuming animation
and/or a costume and actor are reasonable 1 cost.
Attachment "A"
List of Kaptain Kilowatt Poster Contest Contestants
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Contestant Name AQe . School
1 Krvstal Walter 6 Home School
2 Abiaail Walker 7 Drv Creek Elementarv School
3 Ben Grover 8 Drv Creek Elementary School
4 Emily Drake 8 Hamilton Elementarv School
5 Chelsea Drake 8 Hamilton Elementary School
6 Ben Flowers 9 Franklin Elementarv School
7 Kaitlyn Walter 9 Home School
8 Nick Beasley 9 Franklin Elementarv School
.9 Trevor Drake 10 Franklin Elementarv School
10 Alex Walter 10 Home School
11 Dave Walter 11 Home School
12 Owen Kajfasz 11 Stevens Middle School
13 Trov Belveal 12 Stevens middle School
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List of Kaptain Kilowatt Poster Contest Sponsors
Sponsors ..... ;
Bonneville Power Administration
Can-Do Construction
Dave's Heating and Coolinq Service
Den-Ree Productions
Glass Services Company
Mathews Glass Company
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N:IPWKSILIGHnpOWMICOUNCIL 19.DOC
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Attachment liB"
AGREEMENT
THIS AGREEMENT is made this day of
2002, by and between the City of Port Angeles, a Municipal Corporation of the State of
Washington, (hereinafter "City"), and Troy Belveal, (hereinafter "Contest Winner").
For and in consideration of the mutual covenants and promises contained herein,
the parties agree as follows:
Section 1: Aareement by Kaptain Kilowatt Poster Contest Winner
Contest Winner hereby agrees that: the Kaptain Kilowatt poster that he created
for the City is the exclusive property of the City; the City can use the poster for
municipal energy awareness, conservation and. electrical safety program promotional
purposes without compensation; and the City may modify the poster but afterward
would not claim that it was the creation of the Contest Winner.
Section 2: Aareement by City
The City agrees to defend and hold Contest Winner harmless from any personal
injury or property damage claims arising out of, or in any way connected with, the use of
the poster.
CITY OF PORT ANGELES
Mayor, Glenn Wiggins
ATTEST:
City Clerk, Becky J. Upton
APPROVED AS TO FORM:
City Attorney, Craig D. Knutson
CONTEST WINNER:
3 Parent or legal guardian signature
Mayor's presentation of Kaptain Kilowatt contest awards
Mayor: In an effort to keep last year's wholesale electric rate increase to a minimum, .
the City held a poster contest to promote energy awareness and encourage
conservation among school age children and their parents. The contest was to
draw Kaptain Kilowatt and the winners were selected based on content,
creativity and presentation.
Staff: Will present 30 second TV commercial.
Mayor: I would like to show you all of the contest entries in the poster contest.
Staff: Will present a 60 second slide show including all contest entries.
Mayor: The contest included two categories including kindergarten through fourth
grade, and fifth through eighth grades. Awards in the form of a savings bond
are to be given in the following amounts: $50 for 3rd place, $75 for 2nd place,
and $100 for 1st place in each category. A $200 savings bond will be given for
the best overall poster. All savings bonds will be sent by mail.
Would Emily Drake, Chelsea Drake, Krystal Walter, Alex Walter, Abigail Walter,
and Nick Beasley please come forward? On behalf of the City and sponsors, I
would like to give you a certificate of appreciation for participating in the
contest.
Now for the awards for the kindergarten through fourth grade catego~. Would
Kaitlyn Walter (3rd place), Ben Gover (2nd place) and Ben Flowers (1 S place)
please come forward? On behalf of the City and sponsors, I would like to give .
you a certificate of appreciation for participating in the contest.
Now for the awards for the fifth through eighth grade category. Would Owen
Kajfasz (3rd place), Dave Walter (2nd place) and Trevor Drake (1st place),
please come forward. On behalf of the City and sponsors, I would like to give
you a certificate of appreciation for participating in the contest.
Now for the overall winning poster. Would Troy Belveal, please come forward.
On behalf of the City and sponsors, I would like to give you a certificate of
appreciation for participating in the contest.
I wish to thank all of the children that participated in the contest. I also wish to
thank your parents and teachers for their support. All of your posters are
wonderful!
I also wish to thank the sponsors who also served as judges for their
participation and support! Would a representative from the Bonneville Power
Administration, Can-Do Construction, Dave's Heating and Cooling Service,
Den-Ree Productions, Glass Services Company, and Mathews Glass Company
please come forward? On behalf of the City, I would like to give you a
certificate of appreciation for your participation in the contest.
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DATE:
To:
FROM:
SUBJECT:
:FORT ANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
January 15, 2002
MA YOR WIGGINS AND CITY COUNCIL
Brad Collins, Community Development Director ~
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MORSE CREEK WATERSHED PLAN RECOMMENDA nONS
Summary: The Elwha-Morse Management Team (EMMT) is charged with preparing
recommendations for watershed plan policies under the State's Watershed Planning Act (2514).
The City is one of five initiating governments, which must agree to policies adopted for the
western Water Resources Inventory Area (WRIA) 18. At its last meeting, the City Council
accepted 13 policy recommendations, which have been marked support (Y), and continued
discussion on 16 other policy recommendations to the January 15 work session.
Recommendation: The staff s recommendation is to accept 4 additional policy
recommendations, which have been modified (M), wait on 2 other policy recommendations,
which have designated as wait (W), and reject the remaining 10 policy recommendations', which
have been marked (N) per Attachment A.
Background I Analysis:
This is a continuation of the work session begun on January 2, 2002. Staff will provide an
update at the January 15 work session on the Elwha-Morse Management Team's actions that will
be taken at the EMMT meeting on January 10, 2002.
Orville Campbell and Brad Collins are the City's representatives to EMMT. Their analysis
of the watershed plan policy recommendations is provided in Attachment A.
Attachments: A -- City's recommendations worksheet and staff comments
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ELWHA-MORSE MANAGEMENT TEAM
MORSE CREEK PLANNING RECOMMENDATIONS WORKSHEET
Attention EMMT Representatives,
The following is a list of recommendations developed by EMMT with tentative agreement pending
formal approval by each government and interest caucus. Please use this form as a worksheet to
indicate recommendations within each category that are supported (Y) or not supported (N) by your
government or interest caucus. In the interest of conservinQ EMMT meetina time. we
recommend that orQanizations modify those recommendations that are not acceptable in the
current form and submit these comments to Laura Costello bv January 4. 2002. A section
follows in which you may indicate recommendations that your organization does not support in
concept, even with alteration of language. (M) \'\.\A>.f.f, e-A ('./J) ~ +
INSTREAM FLOWS
I. M Instreamflow discussions underway between the City, Tribes and agencies are
expected to be completed by the end of the year. EMMT has postponed consideration of
an instream flow recommendation pending the outcome of those discussions, and expects
to do that in January, 2002.
II. llnstream flow recommendations need to address September-October low flows
III. ~ There is insufficient basis for pursuing target flows in Morse Creek (Chinook are
extirpated and the viability of a summer chum population is undocumented (may be
strays).
WATER QUANTITY
I. f'V\ Request Ecology to investigate old water rights that may be relinquished or
abandoned.
II. ~Meter all surface diversions and all nonexempt wells in hydraulic continuity with
Morse Creek. . . ..
III. ~Address groundwater, water use, and future water supply strategies at scale of West
WRIA 18 as a whole
IV. .::L-Defer until instream flow recommendations are clarified and the PUD has been
consulted: Sufficient water may exist for new appropriations, but any new appropriations
should be made junior to the instream flow rule.
WATER QUALITY
I. \( Review and analyze buffers to control influx from runoff and septic systems.
II. T Investigate ways to eliminate toxics that may be leaching from pilings preserved with
creosote at Railroad Bridge, such as "shrink wrap" (rubber cover).
~Continue to monitor levels of toxins in Morse Creek that may be contributed from
landfills.
~Explore alternative approaches to golf course maintenance (e.g" use of herbicides
and pesticides)
V. ~Explore small package water treatment and reuse plants at Four Seasons Ranch and
Four Seasons Park, Tie individual residences into waste main to City of Port Angeles
serving WalMart and K-Mart. (Consultant was directed to investigate this in the next phase
of work). ,:
VI. Y Educate homeowners regarding lawn applications (e.g. fertilizers)
VII. y- Continue ongoing monitoring of water quality including pollutants in the water column
. start monitoring sediments for potential pollutants.
7.
12/17/01
HABITAT
G' I. ' ~Investigate the consequences of the removal or pull back of dikes, elimination of
floodplain constrictions and restoration of natural banks to restore functional a floodplain
dO)Nnstream of river mile 1.7 (derived from EMMT meeting tapes).
II. ....:!::.-Restore lower river meander to the extent possible.
III. ...:1-Restore riparian function by encouraging conifer regeneration in deciduous stands
along the creek and by restoring properly functioning riparian conditions.
IV. LRestore Morse Creek side channels to the extent possible.
V. ~Restore large woody debris throughout the channel downstream of the falls.
VI. ..bL..lnvestigate remov~1 of railroad bridge flow restrictions (including abutments)
VII. t.1 Approach to lower Morse Creek floodplain and meander restoration:
;- Restore functionality in lower 1.7 miles to extent possible (e.g. considering flood hazard)
. Determine tradeoff between consequences of alternatives to lower river properties versus
benefits to floodplain function and meander alternatives (e.g. dike pullback, elimination of
constrictions ).
. Focus on publicly owned properties where possible for restoration activities.
. Inform and involve potentially affected landowners.
VIII. Y Reestablish estuarine characteristics and function similar to historic conditions.
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IX. t'! Restore drift processes and recruitment of marine sediments to the west of Morse Creek.
-. Conduct feasibility study addressing both estuary and drift cell restoration.
. Determine the sediment sources (e.g. Morse Creek or other).
. Collaborate with and educate landowners. Encourage impacted homeowners to
organize and become involved.
X. ~Track upper river (above falls) resident rainbow population
. Study population status, habitat use, limiting factors
. Obtain oral histories of fish distribution and abundance.
XI. ~ Determine presence of bull trout/native char in upper river
XII. W ___Develop a Morse Creek sediment budget, ,addressing source, transport. and fate of
sediment. Develop sediment retention strategies. ' , , - ", :
XIII. W ___Develop Morse Creek sediment retention strategies. Examples include slowing
velocity by meander restoration, by placing LWD,' and developing instream structure and
diversity of channel form and function.
XIV. ~Form a technical committee of relevant experience to develop implementation plans,
set priorities, and obtain funding projects to carry out west WRIA 18 watershed plan, basin
by basin. .
XV. l..Provide public notice to all affected property owners when habitat restoration actions
are contemplated.
h f II
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Our oraanization does not support t e o oWlna orse reek recommen ations:*
Item Number (s)
Instream Flows -rrr
Water Quantity
Water Quality .:1J:C I V
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Habitat L I VI I VE, '1~,X J ^:t: ; xIv
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Be sure to modify language, if possible, to a form that is acceptable to your organization.
Please send this worksheet to laura Costello (wria_18@hotmail.com or 104 N. laurel .
St., Suite 104, Port Angeles, WA 98362) bv January 3. 2002. Send only one worksheet
per government or interest caucus.
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12/17/01
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A!::I:!l\..nru:.l'll.l 0___
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ELWHA-MORSE MANAGEMENT TEAM
MORSE CREEK PLANNING RECOMMENDATIONS WORKSHEET
Attention EMMT Representatives.
The following is a list of recommendations developed by EMMT with tentative agreement pending
formal approval by each government and interest caucus. Please use this form as a worksheet to
indicate recommendations within each category that are supported (Y) or not supported (N) by your
govemment or interest caucus. In the interest of conselVina EMMT meetin~ time. we
recommend that oraanizations modify those recommendations that are not acceDtable in the
current form and submit these comments to Laura Costello bv Januarv 4. 2002. A section
follows in which you may indicate recommendations that your organization does not support. even
with alteration of language.
INSTREAM FLOWS
I." ~ Instream flow discussions underway between the City. Tribes and agencies are
expected to be completed by the end of the year. EMMT has postponed consideration of
an in stream flow recommendation pending the outcome of those discussions, and expects
to do that in January. 2002.
l.. Instream flow recommendations need to address September-October low flows
~ There is insufficient basis for pursuingf~ in Morse Creek (Chinook are
extirpated and the Viability of a summer chum popu ation is undocumented (may be
strays).
V II.
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WATER QUANTITY
I. .!!:LRequest Ecology to_old water rights _..._
II. "_~n hydraulic continuity with
(9' Morse Creek. '.-
. I. II. ~Address groundwater, water use. and future water supply strategies at scale of West
'WRIA 18 as a whole . ..... . .
V IV. ~Defer until instream flow recommendations are clarified and the PUD has b,een
consulted: Sufficient water may exist for new appropriations, but any new appropriations
should be made junior to the instream flow rule.
WATER QUALITY
\/ I.
V II.
;.:X
I V.IV.
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Y Review and . analyze buffers to control influx from runoff and septic systems.
:L..lnvestigate ways to eliminate toxies that may be leaching from pilings preserved with
creosote at Railroad Bridge, such as "shrink wrapft (rubber cover).
N Continue to monitor levels of toxins in Morse Creek that may be contributed from
landfills.
-Y-Explore alternative approaches to golf course maintenance (e.g., use of herbicides
and pesticides)
~Explore small package water treatment and reuse plants at Four Seasons Ranch and
Four Seasons Park. Tie individual residences into waste main to City of Port Angeles
serving WalMart and K-Mart. (Consultant was directed to investigate this in the next phase
of work)
""'y"""Educate homeowners regarding lawn applications (e.g. fertilizers)
..r.. Continue ongoing monitoring of water quality including pollutants in the water column
. start m~Jtoring sediments for potential pollutants. .
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12/17/01
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HA~T
)?' Llnvestigate the consequences of the removal or pull back of dikes, elimination of
.I": floodplain constrictions and restoration of natural banks to restore functional a floodplain
downstream of river mile 1.7 (derived from EMMT meeting tapes).
Y Restore lower river meander _JIIIllllmllilJllti
.. '< Restore riparian function by encouragmgconWrreQeneration in deciduous stands
V along the creek and by restoring properly funCtioning rip~rian conditions.
IV. Y Restore Morse Creek side channels . . .
V V. Y Restore large woody debris throughout the channel downstream of the falls.
~ -1L..lnvestigate removal of railroad bridge flow restrictions (including abutments)
)1(. N Approach to lower Morse Creek floodplain and meander restoration:
. ;- Restore fUnctionality in lower 1.7 miles to extent possible (e.g. considering flood hazard)
· Determine tradeoff between consequences of alternatives to lower river properties versus
benefits to floodplain function and meander alternatives (e.g. dike pullback, elimination of
constrictions).
· Focus on publicly owned properties where possible for restoration activities.
· . Inform.and involve potentially affected landowners.
\! VIII. Y Reestablish estuarine characteristics and function similar to historic conditions.
.~ tJ Restore drift processes and recruitment of marine sediments to thewest of Morse Creek.
A-. Conduct feasibility study addressing both estuary and drift cell restoration.
· Determine the sediment sources (e.g. Morse Creek or other).
· Collaborate with and educate landowners. Encourage impacted homeowners to
organize. and become involved.
X ~ Track upper river. (above faUs) resident rainbow population
/ . · Study population status, habitat use, limiting factors
· Obtain oral histories of fish distribution and abundance.
~ N Determine presence of bull trout/native char in upper river
.~ N Y Develop a Morse Creek sediment budget, addressing source, transport, and fate of
... x.N :~:~~ meander restoration, by placing L~D, and de~:a;:~~~~~~e.=~~ and
diversity of channel form and function.
~ ~Form a technical committee of relevant experience to develop implementation plans,
~ set priorities, and obtain funding projects to carry out west WRIA 18 watershed plan, basin
V by. basin.
. XV. LProvide public notice to all affected property owners when habitat restoration actions
are contemplated.
Our 0 anization does not su ort the followin Morse Creek recommendations:.
Item Number (s)
Instream Flows 11[.
Water Quantity
Water ~uality .:III: Y
Habitat ~ v.r. VJr..!)' X ^ -r )(j: V
- Be sure to modify language, if possible, to a form that is acceptable to your organization.
Please send this worksheet to Laura Costello (wria_18@hotmail.com or 104 N. Laurel
St, Suite 104, Port Angeles, WA 98362) bv January 3. 2002. . Send only one worksheet
per government or interest caucus.
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12/17/01
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Comments on Morse Creek Planning Recommendations to Laura Costello - January 7.2002
Instream Flows Item I -- expected outcome not until perhaps March 2002
Instream Flows Item III -- the City does not support use of the term "target flows," which has
a federal connotation separate from "instream flows."
Water Quantity Item I -- "Request Ecology to inve.stigate. identify old water rights that may
be. ldinquished or abandoned."
Water Quantity Item II -- "Meter Measure all consumptive water withdrawls. including
sUrface diversions and cdt nonexempt wells in hydraulic continuity with Morse Creek."
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Water Quantity Item III -- still under discussion at the City of Port Angeles.
Water Quality Item III -- a specific which is cover in the more general Water Quality Item
VII.
Water Quality Item IV and VI -- perhaps these should be combined in a general education
policy statement.
Water Quality Item V -- should wait for consultant's investigation in the next phase before
making a policy statement. (City of Port Angeles is anticipating that Four Seasons Ranch,
Four Seasons Park, Wal-Mart, and K-Mart. all may utilize City sanitary sewer service.)
Habitat Item I -- too broad in concept; favor limited approach. to restoring lower river
meander in Habitat Item II.
Habitat Item VI -- removal of the Olympic Discovery Trail Bridge or its replacement seems
too costly.
Habitat Item VII -- too broad in concept; favor limited approaches in Habitat Items II and
XV.
Habitat Item IX -- too broad in concept; favor limited approach in Habitat Item VIII.
Habitat Item X -- too technical for EMMT; favor 2496 approach to fish recovery work.
Habitat Item XI -- same as Habitat Item X.
Habitat Item XII -- sediment budgets and retention strategies are terms which are not self-
explanatory and the City requires a. better understanding of what this may mean. "
Habitat Item XIII -- same as Habitat Item XII.
Habitat Item XIV -- same as Habitat Item X.
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DATE:
To:
FROM:
SUBJECT:
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
January 15,2002
MA YOR WIGGINS AND CITY COUNCIL
Brad Collins, Community Development Director ~
MORSE CREEK WATERSHED PLAN REVISED RECOMMENDA nONS
Summary: This is a continuation of the work session begun on January 2,2002. Staffwill
provide an update at the January 15 work session on the Elwha-Morse Management Team's
actions that will be taken at the EMMT meeting on January 10, 2002. The revised
recommendations ofEMMT are attached (Attachment AA).
Recommendation: The staffs recommendation is to review the revisions to 2 of the 13
policy recommendations originally accepted by the City Council (Attachment AA), accept 4
additional polic)' recoffilllendations, Wh~ch have been'modified,:(M), w~it on 2 other pqlicy'
recommendations, which'have designated as wait {W)~'andreject the remaining; '1 O'policy
recomrpendations, which have been marked (N) perAttachmentA.
Backeround / Analysis:
EMMT failed to accept any of the original 29 policy recommendations at its January 10,
2002, meeting. It appears that all the policy recommendations will be revised in some fashion. The
one remaining policy recommendation for Instream Flows can be made acceptable to the City based
on establishing flows on a monthly basis (rather than an annual basis) and on measuring the flows
below the City's hyrdo-electric power plant return. The proposed revisions to four policy
recommendations for Water Quantity similarly may be qualified to be acceptable to the City based
on clarifying the intent of the policy recommendation. Ultimately, the City is being asked to accept
policy recommendations that are in a dynamic state, and City staff has not offered to do that. It is
suggested that Deputy Mayor Campbell attend the next EMMT meeting on January 24,2002. A
revised set of policy recommendations will be brought back to the City Council after EMMT's
wordsmithing is completed. However, it remains important to accept language whenever we can.
Attachments: A -- City's recommendations worksheet and staff comments.
AA -- EMMT's revised policy recommendations,
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ELWHA-MORSEMANAGEMENTTEAM
MORSE CREEK PLANNING RECOMMENDATIONS WORKSHEET
Attention EMMT Representat,ives, '
The following is a list of recommendations developed by EMMT with tentative agreement pending
formal approval by each government and interest caucus. Please use this form as a worksheet to
indicate recommendations within each category that are supported (Y) or not supported (N) by your
government or interest caucus. In the interest of conservillQ EMMT meeting time. we
recommend that omanizations 1fI0difv those recommendations that are not acc_table in the
current form and submit these comments to Laura Costello bv Janua" 4. 2002. A section
follows in which you may indicate recommendations that your organization does not support in
concept, even with alteration of language. (M) ~ '.f; ~ (lA:s) ~+
INSTREAM FLOWS '.
I. fI\ Instreamflow discussions underway between the City, Tribes and agencies are
expected to be completed by the end of the year. EMMT has postponed consideration of
an instream flow recommendation pending the outcome of those discussions, and expects
to do that in January, 2002.
II. ~ Instream flow recommendations need to address September-October low flows
m. ~ There is insufficient basis for pursuing target flows in Morse Creek (Chinook are
extirpated and the viability of a summer chum population is undocumented (may be
strays).
WATER QUANTITY
I.
IY\ Request Ecology to inves~igate old water rights that may be relinquished or
abandoned., , ~'" "', " '" , , , . ' '
""":Meterall surface diverSions and all none~!9.mpfwellsip hydraulicctmtinuity with
. M()rs~ CreekY:'" '" .." ,,<: ,', ~ ';,";"" - , _, '
"'" '.'Addressgroundwater, water use; and futurf~twatersupply strategIes at'scaleofWest
WRIA 18 as a whole. -
~Defer until instream flow recommendations are clarified and the PUD has been
consulted: Sufficient water may exist for new appropriations, but any new appropriations
should be made junior to the instream flow rule. -
II~
III.
N.
, WATER QUALITY
I. '( Review and analyze buffers to control influx from runoff and septic systems.
n. -q-Investigate ways to eliminate taxies that may be leaching from pilings preserved with
creosote at Railroad Bridge, such as "shrink wrap" (rubber cover).
. m. ..1:".-.Continue to monitor levels of toxins in Morse Creek that may be contributed from
landfills.
N. lExpJore alternative approaches to golf course maintenance (e.g., use of herbicides
and pesticides)
v. LExplore small package water treatment and reuse plants at Four Seasons Ranch and
Four Seasons Park. Tie individual residences into waste main to City of Port Angeles
serving WalMart and K-Mart. (Consultant was directed to investigate this in the next phase
of work) . ' i
VI. Y Educate homeowners regarding lawn applications (e.g. fertilizers)
Vll. -y Continue ongoing monitoring of water quality including pollutants in the water column
start monitoring sediments for potential pollutants.
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12/17/01
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/HABrrAT
/ (' I. ~Investigate the consequences of the removal or pull back of dikes, elimination of
/ floodplain constriction~ and resto':Cltion of natural banks .to restore functiOnal a floodplain
doyvnstream of river mile 1.7 (denved from EMMT meeting tapes).
U. Y Restore lower river meander to the extent possible.
ill. Y Restore riparian function by encouraging conifer regeneration in deciduous stands
ar the creek and by restoring properly functioning riparian comfllions.
IV. Restore Morse Creek side channels to the extent possible.
V. Re~tore large woody debris throughout the channel downstream of the falls.
VI. -N-Investigate remov~1 of railroad bridge flow restrictions (including abutments)
YD. tJ Approach to lower Morse Creek floodplain and meander restoration:
;- Restore functionality in lower 1.7 miles to extent possible (e.g. considering flood hazard)
. Determine tradeoff between consequences of alternatives to lower river properties versus
benefits to floodplain function and meander alternatives (e.g. dikt;! pullback, elimination of
constrictions). ..
. Focus on publicly owned properties where possible for restoration activities.
. Inform and involve potenttally affected landowners.
VIll..x Reestablish estuarine characteristics and function similar to historic conditions.
IX. ,... Restore drift processes and recruitment of marine sediments to the west of Morse Creek.
-. Conduct feasibility study addressing both estuary and drift cell restoration.
. Determine the sediment sources (e.g. Morse Creek or other). .
. Collaborate with and educate landowners. Encpurage impacted homeowners to
organize and I:?ecome involved.
X. ~ Track upper river (above falls) resident rainbow population
. Study population status, habitat use, limiting factors
. '. 9btain oral histories offish distribution and ab~~ctance. '. .
XI... .........,..JYDeteiTr1ini:! pre!ience'ofbull.troutlnst.ive Ch'm:hil';oppertiver,.... .' ... " . ,',:,Y:
XII. I.J .a.Developa Morse Cteek.'sedilT1entl>~~get,:;.a~d~~$ingsou~1 trar')sport,~nd .f~te>of
.' . sediment. DeVelop sediment retention strategies:':. . '. ., '", ,.' . ..'
XUl W ___Develop Morse Creek sediment retentionstr,att;!gies;. Exalllples include slowing
velocity by meander restoration, by placing LWe, and developing instream structure.and
dhlersity of channel fonn and function.. .
XIV. LFon:n a technical committee of relevant experience to develop implementation plans,.
set priorities, and obtain funding projects to carry out west WRIA 18 watershed plan, basin
byPasin. .
XV. . '. Provide public notice to all affected property owners when habitat restoration actions
are contemplated. .
Our organization does not SUDDort the follOWIng orse reek recommendations:*
Item Number (s)
Instream Flows --nr:.
Water Quantity
Water Quality ..:m:IV
. ,. .
I
Habitat I, VI, VE, T.~,X I XL I ~I."
M C
Be sure to modify language. if possible, to a form that is acceptable to your organization.
Please send this worksheet to Laura Costello (wria_18@hotmail.com or 104 N. Laurel
St.. Suite 104, Port Angeles, WA 98362) by January 3.2002. Send only one worksheet
per government or interest caucus.
1?-/17/01
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Comments on Morse Creek P1anninw Recommendations to La~ Costello - JanWlQ' 7.2002
Instream Flows Item I -- expected outcome not until perhaps March 2002
Instream Flows Item ill -- the City does not support use of the term "target flows," which has
a federal connotation separate from '~tream flows."
Water Quantity Item I -- "Request Ecology to in vG5tigatc identi(y old water rights that may
be. Jelinqui5hcd or ab~."
Water Quantity Item n -- "Mctc.r Measure all consumptive water withdrawls. includinl:
sUrface diversions and aH nonexempt wells in hydraulic continuity with Morse Creek."
Water Quantity Item ill - stilluttdet discussion at the City of Port Angeles.
. J.
Water Quality Item ill -- a specific which is cove~ in the more general Water Quality Item
Vll.
Water Quality Item IV' and VI -- perhaps these should be combined in a general education
'poliCy statement.
'Water Quality Item V - should wait for consultant's investigation in the next phase before
making a policy statement. (City of Port Angeles is anticipating that Four Seasons Ranch,
FOUfSf~ons Park, Wal-Mart, and K..~art.aII may:,utilize City sanitary sewer seIVice.)
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Habitat Itein:.:-:.. too bro,ad iJlconcept~ favor JUnifuCl:apPlOach:t6restorin'g':lower.'river
meander in Habitalltem'U."" . ..... .".(. . "'/,
Habitat Item VI ~ removal of the Olympic Discovery Trail Bridge or its replacement seems
too costly.
Habitat Item vn -- too broad in concept; favor limited approaches in Habitat Items n and
XV.
Habitat Item IX -- too broad in concept; favor limited approach in Habitat Item Vill.
Habitat Item X - too technical for EMMT; favor 2496 approach to fish recovery work.
Habitat Item XI -- same as Habitat Item X.
Habitat Item XII-- sediment budgets and retention strategies ar~ terms which are not self-
explanatory and the City requires ~ better understanding of what this may mean. . .'
Habitat Item xm -- same as Habitat Item XII.
Habitat Item XIV -- same as Habitat Item X.
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INSTREAM FLOWS
1._ Instreamflow discussions underway between the City, Tribes and agencies are
expected to be completed by the end of the year. EMMT has postponed consideration
of an instream flow recommendation pending the outcome of those discussions, and
expects to do that in January, 2002.
-NO. Modified as:
We support continuing instream flow discussions underway between City, Tribes, and
agencies and encourage completion by March 2002. EMMT should not postpone
developing an instream flow recommendation pending the outcome of these
discussions.
-No response
-Expected outcome not until 2002
-Yes -3
Look at flows on mDnthlv basis over year
Hal Beacher ready to advise EMMT on flow recommendations
-flow below city's return
-instream flow rif!ht junior to City's
II. _ Instream flay.\' reoommendations need to address September Oetober low
flews
-NO. Modified as:
Instream flow recommendations need to address low flows and ensure adequate.
ininimum flows are maintained to maxiinize salmonid habitat throughouttheyear.
~No'""","
><':Yes(~ll flbws).'
-Yes - 2
-NO. Modified as: Instream FloWs need to address low flows that may occur
during any month that may be detrimental to salmon life history stages.
I
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111._ There is insuffieient basis for pursuing target flows in Morse Creek (Chinook
are extirpated and the viability of a summer efl\:1ffi population is undooumented (may
ee-
-No. Modified as:
There is sufficient basis for pursuing target flows in Morse Creek as Chinook and
summer chum populations may exist now or with habitat restoration.
-No response '
-No. Instream flows should be developed at the mouth of Morse Creek by
Ecology.
-No. The City does not support use of the term "target flows," which has a federal
connotation separate from instream flows.
-No
-No. Modified as: There is sufficient basis for pursuing target flows (or an
alternative term that may be developed by EMMT) in Morse Creek. Although Puget
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Sound Chinook have been extirpated, habitat must be managed for their recovery because
of their ESA listing in this ESU. The viacility ofa summer chum population has yet to be
determined (may be strays).
WATER QUANTITY
I._Request Ecology to investigate ekl water rights that may can be relinquished or
abandoned.
-No, law doesn't allow
-Yes - 3
-No. Modified as: "Request Ecology to identify water rights"
Consensus but City needs to review
Not intending to ask water right owners to take actions to give up valid water rights.
II._ MeteF Measure all surface diversions and all nonexempt wells in hydraulic
continuity (or "under the influence of surface water'') with Morse Creek.
- Yes - 3
-No response
-No. Track actual water use in Morse Creek from surface diversion and non-
exempt wells.
-NO. Modified as "Measure all consumptive water withdrawals, including
surface diversions and non-exempt wells in hydraulic continuity with Morse
Creek. "
City, County, and Ecology heed to review
III.-l.-i\ddress groundwater, water use, andfutiir_ewatersupply strategies.at scale of
'WesfWRIAT8 as'awhole.' I .
-NO. Modified as:
Address groundwater water use, and future water supply strategies across West WRIA
18 as a whole,
-No response
-Yes - 3
-Still under discussion at the City of Port Angeles.
This is not a recommendtaion for interbasin transfer of new surface diversions
Consider a coordinated water sytem plan.
City and Sport Fishing need to review.
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IV. Defer until instreamflow recommendations are clarified and the PUD has
been consulted: Sufficient water may exist for new appropriations, but any new
appropriations should be made junior to the instream flow rule.
-NO. Modified as:
Defer consideration of new water rights until instream flows and target flows are
established and adopted by Ecology.
- Yes - 2
-No. Already required under current water law.
-No
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-No. Modified as: A freeze on any new water rights until instream flow
recommendations are clarified and the PUD has been consulted.
WATER QUALITY
I._Review and analyze buffers to control influx from runoff and septic systems.
-NO. Modified as:
Establish adequate riparian buffers to control runoff. Enforce Department of Health
standards for septic drainfields
-Yes - 5
- Yes, but cut out "Review and analyze buffers to"
II._Investigate ways to eliminate toxics that may be leaching from pilings
preserved with creosote at Railroad Bridge, such as "shrink wrap" (rubber cover).
-No. Modified as:
Replace pilings preserved with creosote with a non-polluting alternative.
-No Investigate and measure impact of leaching from pilings at RR bridge. If
impact can be detected, investigate ways to eliminate toxins.
-Yes - 3
-No. Low priority and omit "such as shrink wrap."
III._ Continue to monitor levels of toxins in Morse Creek that may be contributed
from landfills.
"'NO.' Modified as:
'Establisna'comprehellsive water quality monit6rillgptoghini."Usedatii from ongoing'
monitoring to ensure that levels of toxins from landfills, septic systems,"and golf
course/lawn pesticides, herbicides, and fertilizers adhere to established water qualitY .
standards for drillking water, recreation, and habitat.
- Yes - 4
-No, a specific whjch is covered in the more general Water QualitY Item VII.
N._Explore alternative approaches to golf course maintenance (e.g., use of
herbicides and pesticides)
-NO. Modified as:
Explore and recommend non-polluting and less water intensive approaches to golf
course and lawn maintenance.
-No
-Yes - 4
- Yes- perhaps IV and V should be combined in a general education policy
statement.
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V._Explare small package water treatment and reuse plants at Faur Seasans Ranch
and Faur Seasans Park. Tie individual residences into' waste main to' City afPart
Angeles serving WalMart and K-Mart. (Consultant was directed to investigate this in
the next phase of work)
-Narespanse
-Yes - 4
-No', shauld wait far cansultants investigatian in the next phase befare making a
palicy statement. (City afPart Angeles is anticipating that Faur Seasans Ranch, Faur
Seasans Park, Wal-Mart, and K-Mart all may utilize City sanitary sewer service.)
VI._Educate hameawners regarding lawn applicatians (e.g. fertilizers)
-No' - Included in IV
-Yes - 5
VII._ Cantinue angaing manitaring af water quality including pallutants in the
water calumn start manitaring sediments far potential pallutants.
-Yes - 6
HABITAT
.1.~Investigate the cansequencesafthe remaval qr pull back afdikes,.eliminatian
af floodplaincanstrietians and restaratian af natUral-banks to" restare' functianal a'
, flaadplain dawnstream afriver mile 1.7 (derivedfrom EMMTmeeting tapes).'
-No' (Far I, II, and III; All afthese result in the remaval ofhames and other
impravements at 4 Seasans. There are 157 residences in 4 Seasans. Put yaurselves in
their shaes befare yau agree to' these. It is irrespansible to' even suggest these. The
cast af such an undertaking wauld be at least 157 hames X $275, 000 = $43,175,000.
Why are we even cansidering this?).
- Yes - 3
-No'. Taa bra ad in cancept; favar limited approaches in restoring lawer
river meander in Habitat item II
II._ Restore lower river meander to the extent passible.
-No'
-Yes - 4
III._Restare riparian functian by encauraging conifer regeneratian in deciduous
stands alang the creek and by restaring properly functianing riparian conditions.
-No' respanse.
- Y es - to' the extent passible
-Yes - 4
IV._Restore Morse Creek side channels to the extent possible.
-No response
- Y es -4
V._ Restore large woody debris throughout the channel downstream of the falls.
-No response
- Yes - 5
VI._Investigate removal of railroad bridge flow restrictions (including abutments).
-No response
-Yes - 3
-No. Removal of Olympic Discovery Trail Bridge or its replacement
seems too costly.
VII. Approach to lower Morse Creek floodplain and meander restoration:
. Restore functionality in lower 1.7 miles to extent possible (e.g. considering
flood hazard)
. Determine tradeoff between consequences of alternatives to lower river
properties versus benefits to floodplain function and meander alternatives (e.g.
dike pullback, elimination of constrictions).
. Focus on publicly owned properties where possible for restoration activities.
,~,:,Inform and, involve potentially affected landowners. .
<.:No'" .. . ,.~ ',,, ,,,
-Yes- 2 .
-No, too broad in concept; favor limited approach in habitat II and XV.
-Yes
VIII. Reestablish estuarine characteristics and function similar to historic
conditions.
-No response
- Y es - to the extent possible
- Yes - 2
IX. Restore drift processes and recruitment of marine sediments to the west of
Morse Creek.
a. Conduct feasibility study addressing both,estuary and drift cell restoration.
b. Determine the sediment sources (e.g. Morse Creek or other).
c. Collaborate with and educate landowners. Encourage impacted
homeowners to organize and become involved.
- No response
- Yes-2
- No, too broad in concept; favor limited approach in habitat VIII
~',-~-""----'-'------"---"'-"""
X._Track upper river (above falls) resident rainbow population
· Study population status, habitat use, limiting factors
. Obtain oral histories of fish distribution and abundance.
- Yes - 2
-No, too technical for EMMT; favor 2496 approach to fish recovery work.
- Yes, with the addition of "and obtain genetic samples to compare to other
isolated rainbow'steelhead populations.
XI._Determine presence of bull trout/native char in upper river.
- Yes - 2
-No, same as habitat X
XII._Develop a Morse Creek sediment budget, addressing source, transport, and
fate of sediment. Develop sediment retention strategies.
-Yes - 2
-Modified. Sediment budgets and retention strategies are terms which are
not self-explanatory and the City requires a better understanding of what
this may mean.
-Yes, low priority.
XIII._ Develop Morse Creek sediment retention strategies. Examples include
slowing velocity:bymeander restoration, by placing LWD, and,developing instream:
structUre and diversity of channel form and function: ,)'
-No - only ifno increased flooding potential at 4 Seasons Ranch and 4
Seasons Park).
- Yes - 2
- Modified. Same as Habitat item XII.
XIV._Form a technical committee of relevant experience to develop
implementation plans, set priorities, and obtain funding projects to carry out west
WRIA 18 watershed plan, basin by basin.
- Yes - 3
-No. Same as Habitat Item X.
xv ._Provide public notice to all affected property owners when habitat
restoration actions are contemplated.
-No
-Yes - 3
* Although the county has no problem with the habitat recommendations listed
below; we suggest simply recommending a river management plan/strategy be developed
r~.----..._.-_.-..__._-------
for Morse Creek by the EMMT technical committee that addresses fish ahbitat, flooding,
and human use.
* Agreeable with wording and structure changes
Respecting existing property rights and working with willing property owners, we
recommend the following:
Remove or pull back dikes.
Eliminate floodplain constrictions.
Restore natural banks to restore functional floodplain.
Restore lower river meander.
Restore riparian function by encouraging conifer regeneration in deciduous
stands along the creek and by restoring properly functioning riparian
conditions.
Restore Morse Creek side channels.
Restore large woody debris throughout the channel downstream of the falls.
Reestablish estuarine characteristics and function similar to historic
conditions.
Restore drift processes and recruitment of marine sediments to the west of
Morse Creek.
o Conduct feasibility study addressing both estuary and drift cell
restoration.
o Determine the sediment sources (e.g. Morse Creek or others)
o Collaborate with and educate landowners. Encourage impacted
landowners to organize and become involved
XIV. No.' Modified as:
Recruit a technical committee of relevant experience to continue research, develop
implementation plans, set priorities, and obtain funding to carry out west WRIA 18
plan recommendations (with X-XIII as bullets under this topic)
Track upper river (above falls) resident rainbow population
o Study population status, habitat use and limiting factors
o Obtain oral histories of fish distribution and abundance
Determine presence of bull trout/native char in upper river
Develop a Morse Creek sediment budget addressing source, transport, and fate
of sediment.
Develop Morse Creek sediment retention strategies. Examples include
slowing velocity by meander restoration, by placing L WD, and developing
instream structure and diversity of channel form and function.
VI. Investigate removal of old Highway 101 abutments and railroad bridge flow
constrictions.
XV. NO. Modified as:
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We will ensure the proper public notice to all affected property owners when habitat
restoration actions are contemplated.
ITEM NUMBERS NOT SUPPORTED AT ALL:
INSTREAM FLOWS - III
WATER QUANTITY - II
WATER QUALITY - III, V
HABITAT - I, VI, VII, IX, X, XI, XIV
*The above responses are not balanced at all. The intent of the process is to deal with the
watershed in a balanced approach, hence the caucus system representing a broud range of
interests. It is disappointing to see recommendations that don't consider the people that
will be the most affected.
Regarding the Morse Creek Recommendations for EMMT, I don't think enough thought
has been put into the "people" aspect of water quantity in the watersheds. Water quantity
is not just the water that flows in the rivers and creeks, it is also the groundwater that
flows below the surface. It mayor may not be in continuity with the surface waters. Fish
need water, but so do people.
I think a valid question that needs to be answered as a consequence of watershed planning
is "when existing water rights in WRIA 18 are fully utilized, will these areas be:
1. Shut down to all constrUction of new residences?
2. Allowed to drill exemptwells for new residences?'
3. Grantpublic utilitiesriewwater rights to serve new residences?i"
It seems to me that #1 is not a viable option and would be unpopular to enforce.
#2 is not a good use of the available resource due to wastage of water, poor conservation
control and it promotes a very high potential for contamination of both the ground
water/surface waters.
If any new construction is allowed, #3 seems like the best option.
If new water rights are allowed, public utilities need to know where they will be allowed
to drill for new sources of water that will have the least impact-on surface waters. If there
are impacts to the stream, public utilities are in the best position to accomplish
conservation and can supplement stream flows from these ground water sources during
the critical times of the year.
. .
., .
FRiENds of TIiE
PORT ANGELES FiNE ART CENTER
2002 FRIENDS ANNUAL MEETING
Sunday January 20th, 2 PM
Port Angeles Fine Arts Center
1203 East Lauridsen
Port Angeles, WA 98362
360.457.3532
PRESENTATioN of ANNUAL REpORT & ELECTioN of BOARd MEMbERS
FEATUREd SPEAkER: JAkE SENiuk, PAFAC DiRECTOR
SlidE LECTURE: TiME CApsuLE
. 15 Years of history of the Olympic Peninsula's Art Museum
Breathing
life into
a town is.
a real art
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HOW DO YOU GET your
small-town economy growing
again? The aluminum smelter is
colcl"We sawmill is silent, the fish
are gQj!e, the mine is depleted or
the world is awash in cheap wheat
and apples. No matter how many
times you call yourself the Silicon
Burg, no high-tech industry is going
to develop. ,
Here's an oddball idea for
economic development: the arts
industry. .
I recently ran across a book in,
appropriately enough, the
bookstore of an art museum; its
title: "The 100 Best Small Art Towns
in America."
The state's nominees in the
second edition, which I fetched
from the library: Anacortes,
Coupeville, Olympia, Walla Walla
. . . and Metaline Falls. '
Whether those really are among
the 100 best small towns for arts
and culture is not the crucial point.
Compiling 10-best or lOO-best lists is
a favorite exercise in the writing
game; such rankings and ratings are
truly in the eye of whoever is
4'_ ..
M~~1I1pllmg the list, and preferences
can change. The book's author, John
Villani, now working on the fourth
addition (due out later this year
from Avalon Travel Publishing),
says a more recent version included
Bellingham, Olympia, Port
Townsend and Walla Walla. .
What's mOre significant is the
trend that the book clearly
identifies: The arts can be an
economic development strategy
every bit as viable as, and in some
cases more p~cal and promising
for small coniniunities than,
_ building an iIl'dustrial park.
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We've written before about the
phenomenon of arts events,
museums and institutions springing
up in the suburbs around Seattle, as
artists and their ventures and
organizations tap into a growing
audience of arts-hungry people
deterred by downtown prices and
driving times.
That phenomenon is not limited
to metropolitan areas.'
"Communities that once knew
prosperity in more recent years fell
on tough economic times when
their (fill in the blank: mining,
agriculture, manufacturing, fishing
or forestry) industries crashed and
burned," Villani writes in the
foreword to the second edition.
"Fortunately, artists, actors,
musicians, gallery owners and arts
entrepreneurs noticed these towns'
near-vacapt infrastructures and
began moving in, investing their
meager financial resources and
unlimited enthusiasm in an effort to .
make 'miracles happen."
- Arts as industrial development
makes a lot of sense. It doesn't
require a lot of capital investment or '
pricey real estate - in fact,
inexpensive property is one of the
ideal incubators for an arts
community. People with ideas and
talent can be found, and locate,
almost anywhere. Cultural vibrancy
can also be the sort of quality-of-llfe
tool to attract new companieS or
employees to existing companies.
And the arts do generate
economic activity, not only from the
locals but from what Villani terms
"cultural tourism." Indeed, although
the artists themselves might blanch
at the parallel, the arts industry can
playa role not unlike manufac-
turing in the local economy - you
take local resources, turn them into
a finished product, send it '
somewhere,else and import capital.
But is that something Y9U can
deliberately plan for, the way you
put in water and sewer lines and
hope someone wants to build an
. assembly plant or distribution
SEE VIRGIN. E2
VIRGIN: The arts don't need huge
infusions of money to succeed
FROM El
warehouse?
Villani, a writer at The Arizona
Republic, said in a recent interview
that some arts communities evolve
naturally. Sometimes they spring
out of universities, as graduates
decide they want to stay in the area.
Other towns become arts centers
because they're great places to visit
(examples: Port Townsend;
Ketchum, Idaho; and Carmel, Calif.)
and ,where potential collectors go,
artists follow.
But there are communities that
deliberately plan arts districts or to
become arts-intense communities,
whether through marketing
campaigns or tax districts or
building facilities.
"-You don't necc:ssarily need to
plan this," says Kris Thdcer,
executive director f)f the
Washington State Arts Commission"
But cidtural planning "is a biadeat;.
there are wonderful models"~ .
how it can handle big-pict\U'e, .
long-range issues like sustainJnt an
arts community'or munda1le .
matters like parking. '
A prime example Thcl<er cites, .
and:a relatively old one, ~ as e:k*
to home as the Seattle Ceftter,
where the former world's &if. .
grounds were conV"~ed to...
culUU'al hub for the city. ,
Planning Can be on a mudJ.1eSs
grand scale. Bitsy Bidwell, .
community arts development
manager for the state arts
commission, cites the mo~ recent
example of mural-mad lbppenish.
The first mural might not have been
a deliberate attempt .to attract
tourists, but "the second, third, fifth
and ninth were," and someone had
to plan to find the spaces for murals
and recruit the artists to paint them.
In Olympia, she adds, "arts are
considered part of,dle
infrastrUcture."
The conversion of a school.
building to a busy artS center is II
major reason tiny Metaline Falls,
tucked in the northeast comer of
'.0 . ,1
"The Posonan," Thcker says.
Of course, economic
development is a notoriously
imitative business, and if one
community is successful at using the
arts to drive economic activity then
everyone will try it. Does that
threaten to dilute the effectiveness
of the idea?
Both Bidwell and Villani say no,
as long as the towils and the artists
are turning out original, local art.
For that to happen, however,
advocates say there will have to be
more - surprise, surprise -
government spending.
"Local, state and federal
governments must understand that
funding for the arts is an economic
development expenditure as much
as it is a cultural expenditure, that
in this final decade of the century
many of America's rural .
communities have found economic
as well as community strength in
. their success," Villani writes. "Arts
equals jobs."
That call is echoed in the state
arts commission's report 'The Arts
Work for Washington," which .
bemoans the state's low per capita
spending on arts support.
Arts groups are not likely to get
the blank check they're looking for,
, not only because of the current
Imdget crunch at all levels of
government but because Americans
have a long, healthy and justifiable
skepticism of too much government
involvement in (and meddling
with) the arts. At the same time,
arts advocates may figure, and
argue, that with every other
industry holding its hand out for
concessions if not outright support,
why not them too?
Yet it's really one of the
attnbutes of the arts that they don't
need huge infusions of money to
make them work. Watch in the
coming years as more towns with
limited resources and prospects
catch on to that fact. They may well
figure that in iooking fbr that
ever-elusive economic spark, they
could do a lot worse than saying:
1.!.J~ '_.'_ _.... __ _ _1.........
.
DATE:
To:
FROM:
SUBJECT:
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
January 15, 2002
MAYOR WIGGINS AND CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities
Contract Acceptance and Release of Retain age for the Tree Trim Contract
[Project 21.18]
Summary: The Asplundh Tree Expert Co. has completed'the trimming oftrees in power line
rights of way for Project 21.18. The final payment has been made and the total cost of the
contract was $23,812.98. The work has been inspected and accepted as complete.
Recommendation: Accept the project and authorize the release of Asplundh Tree Expert Co.
retain age in the amount of$1,190.65 upon receipt of clearances from Departments of Revenue
and Labor and Industries.J",
.
Back~round / Analysis: Asplundh Tree Expert Co. has completed the fall trimming of trees
along power lines throughout the City as contracted on Project 21.18 in the final amount of
$23,812.98. The trimming was necessary to keep trees a safe distance from power lines and to
minimize tree caused outages that normally occur during storms.
Asplundh has submitted the final invoice for the work which has been approved and paid less the.
5% retainage. The total of all invoiced work was $22,622.33. The retainage of$I,190.65 is
being held pending council release and project acceptance in addition to clearances from the
Department of Revenue and the Department of Labor and Industries.
In subsequent years it is planned to trim every year in the fall after growth stops.
N:IPWKSILIGH1\ENGRIPROJECTSICCTRERELOI. wpd
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Trepay01
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PROJECT 21.18 ASPLUNDH TREE TRIM CONTRACT
PAYMENT SCHEDULE AND RETAINAGE
Invoice Period Invoice Retainage Payment Payment
Number Ending Amount Authorized Auth. Date
44L022 11/3/01 $3,843.60 $192.18 $3,651.42 11/26/01
455901 11/10/01 $5,008.40 $250.42 $4,757.98 11/26/01
467964 11/17/01 $5,008.40 $250.42 $4,757.98 11/27/01
471583 11/24/01 $3,756.30 $187.82 $3,568.49 12/10/01
480516 12/1/01 $6,196.28 $309.81 $5,886.4 7 12/10/01
$23,812.98 $1,190.65 $22,622.33
CONTRACT CaNT. REM.
$25,000 $2,377.67
1/4/02
.
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DATE:
To:
FROM:
SUBJECT:
\~"',,:';,: r ':~->
i
FORTANGF:LES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
January 15,2002
MA YOR WIGGINS AND CITY COUNCIL
Becky J. Upton, City Clerk/Management Assistant W'
Contract with United Way for Administration of
City of Port Angeles 2002 Human Services Funds
Summary: As part of the City's budget process, Councilmembers McKeown and Erickson
worked with United Way to determine the recommended level of City funding to various social
service agencies. The City Council has reviewed and approved the itemized list of recommended
allocations, and it is timely to approve a contract with United Way to administer those funds.
Recommendation: That the City Council authorize the Mayor to sign the contract with
United Way for the administration of the City's 2002 Human Services funds.
.
Back~round I Analysis: Approximately eight years ago, the City contracted with United Way
to administer the City's Human Services funds. United Way will again be administering these funds
in 2002 and, similar to previous agreements, United Way will receive 2% of the distributed funds
as reimbursement for administrative costs.
The level of Human Services funding for 2001 was $150,000, inclusive of the fee to cover
administrative costs. For the year 2002, the total commitment was reduced to $145,350.
Attachment
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14
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CONTRACT
THIS CONTRACT is entered into this _ day of
, 2002, between the City
of Port Angeles, Washington, hereinafter referred to as "City", and United WayofClallam County,
Washington, hereinafter referred to as "United Way".
REPRESENTATIONS
1. As a code city operating under Title 35 A RCW, the City of Port Angeles has the
legal authority, as set forth in RCW 35A.l1.020, to exercise broad powers in the
rendering oflocal social, recreational, and educational services, hereinafter referred
to as "human services".
2.
It is in the public interest for City funds to be expended for human services.
3.
United Way is willing and able to allocate, administer, and distribute such human
services on the City's behalf.
AGREEMENTS
NOW, THEREFORE, in consideration of the above representations and the payments,
covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto,
the parties covenant and agree as follows:
1. Scope of Services. United Way shall provide the following services:
A. Annually identify local human service priorities with input and direction
from the City Council;
B. Establish a process for receipt and review of requests to the City for funding
from local human service agencies and organizations, which process shall
include the participation of a City Council member on the United Way
admissions and fund distribution committee and final approval of the
recipient program allocations by the City Council;
15-
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C.
Analyze proposals received and develop recommendations for allocation of
the City's annual human services budget appropriation;
.
D. Ensure the distribution of funds as set forth in the attached Exhibit A in
accordance with City policy, legal guides and sound fiscal policy;
E. Maintain separate accounting and auditable fiscal records for City funds;
F. Monitor and provide year-end report to City regarding provision of services
and use of funds to assure that terms are carried out and desired outcomes
achieved.
2. Duration of Contract. The time of performance by United Way shall be
commensurate with the City's 2002 budget calendar.
3. Compensation and Method of Payment.
A. The City shall reimburse United Way for the services rendered as specified
in Section 1 of this Contract at the rate of two percent of the funds distributed.
B.
The funds shall be transferred from the City to United Way on a quarterly
.
basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any
accrued interest shall be retained by United Way for subsequent distribution to City-funded human
. .
servIces agenCIes.
4. Recordkeeping and Reporting.
United Way will provide quarterly financial reports reflecting agency activities
funded with City appropriations and semi-annual reports showing the agency's success in meeting
established objectives. Each quarterly report will be due within sixty (60) days of the end of the
quarter. Each semi-annual report will be due with the 2nd and 4th quarter reports.
5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify
and save the City harmless from and against any and all claims, damages, losses, and expenses,
.
f6-
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including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services,
materials or supplies in connection with the performance of this Contract or Subcontract thereof.
6. Breach.
A. In the event of either party's material breach of the terms or conditions of this
Contract, the non-breaching party reserves the right to withhold payments or services until corrective
action has been taken or completed. However, the party shall not exercise this right until they have
given written notice of such material breach to the breaching party and ten days have passed since
the receipt of such notice. This option is in addition to and not in lieu ofthe party's right to terminate
this Contact or any other right which State law offers for breach of contract.
B. If either party shall materially breach any of the covenants undertaken herein
or any of the duties imposed upon it by this Contract, such material breach shall entitle the other
party to terminate this Contract, provided that the party desiring to terminate for such cause shall
give the offending party at least twenty days' written notice, specifying the particulars wherein it is
claimed that there has been a violation hereof, and if at the end of such time, the party notified has
not removed the cause of complaint, or remedied the purported violation, then the termination ofthis
Contract shall be deemed complete.
7. Non-Discrimination. United Way shall conduct its business in a manner which
assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed
or national origin, and, in particular:
A. United Way shall maintain open hiring and employment practices and will
welcome applications for employment in all positions, from qualified individuals who are members
of minorities protected by federal equal opportunity/affirmative action requirements; and,
B. United Way shall comply with all requirements of applicable federal, state
or local laws or regulations issued pursuant thereto, relating to the establishment of non-
1 ,-
discriminatory requirements in hiring and employment practices and assuring the service of all
persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's
status, disabled veteran condition, physical or mental handicap, or national origin.
8. Entire Contract. The parties agree that this Contract is the complete expression of
the terms hereto and any oral representation or understanding not incorporated herein is excluded.
Further, any modification of this Contract shall be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and
year first hereinabove written.
CITY OF PORT ANGELES
UNITED WAY
By:
Glenn Wiggins, Mayor
By:
Title: Executive Director
A TrEST:
ATTEST:
Becky J. Upton, City Clerk
Title:
APPROVED AS TO FORM:
Craig D. Knutson,
City Attorney
F:IAGREEMENTS&CONTRACTS\2002-UnitedWay.con.wpd
January 8. 2002
Td-
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00
. Port Angeles Human SeMce Funding Grants
Year 2000. 2001 and 2001 comparisons
.
.
Exhibit "A"
2000 2000 2001 2001 2002
Aaency/Proaram Reauested ~ Reoue&ted ~ Reauested Recommend Black is blief descriotion. Blue comments are from me
nla = did not reauest funds.
Lutheran Social Services Ex. Dad is coinIng out of jail. Wants to see IllS kids. Many times.
SuDefVised familY visns nla 1200 1201: nla nla law enforcement is with them. Druo Court suoervision too.
Druo Court SUDDOrt 600 0 nla nla nla nla
Parent Line 1.000 0 nlil nla 2,000 2.000 Cansulta with cl1lId care prIl\'k1era al1ll JllII'8CIls or
children with special needs.
Olympic Communny Action
Adult Action 15000 6500 15000 6,000 15 000 10,000 Dav care for frail and elderlY
Health Care Access 10,000 6,000 10,000 10,000 10,000 10.000 Provide aseilltance to Iow-income individuals & families
. for health and dental needs.
Peninsula Community Mental Health There was 41 1 crises calls tram Jan throuah Jun.
Crisis Line 6000 6000 8500 8.50( nla nla
Older Adults 5000 C nla nla nla nla
Chamable Care 6000 5 lIOO 6500 5000 nla nla
Crisis Line & Respite Care Combine nla nla nla nla 18,000 16.000 24 hourn day criaelllne call-ln line. Thenlpeutlc prograllll for
emotionaUY disturbed children - additionallY gives parents a break.
Peninsula Dispute Resolution Center 4.000 C 5,000 0 7,500 7,500 Parentlleen mediation program.
Pro Bono Lawyers 0 0 3,000 C 3,000 3,000 Leaal help for families: parenting Dlans, PlIlemllY. crisis resolution.
Serenity House
Familv Shelter Services 6500 0 nla nla nJa nla
I,,;nllocare at Family Village 3,5001 3,:KX; 5,000 "'9;8001 -9:BOO 9.800 ChUdcare and preschool
YMCA 30% to 50% of those in child care are subsidized.
ScholarshillS 8000 4.50 4500 0 nla nla
ChlldcareJDav Gamo 7000 7000 11 5001 nla nla
Teen ScenelYouth at Risk 20000 16511 20 000 _ 20l'JOOf nla nla
Youth SPOrts 4000 nla nla nla nla
Combined Youth Programming nla nla nla nla 35,000 28;-100 Teen Scene. sporta. chlldcare. ate.
Boys and Girls Club
PAlWest End 7750 7500 nla nla nla nla Closed
PAlMt. Angeles Club 15.000 13.000 30.000 25,000 15,000 15.000 Daily actMt1e5 for children
Concerned CItizens 8,000 o Assist DO famlliel or fam~1es with DO children find needed setvice8
Diversified Resource Center
Employment SuPPOrt 7500 7500 nla nla nJa nJa
Residential 4500 4.500 nla nJa nla nla
Transition Youth Program ilia nla 10.000 10.000 nla nIa
Family Planning 1.000 .. "'a
Clinic Services 5000 nla nIa nla
Community Education 3,000 0 nla J nle 21,000 o Fund health educator who will be schools ctaasrooms
community aoencles maintain auOPOrt oroUDll
Middle School education 32,000 19.5001 nla nla nla nla
FlIst Step Family Support Center 13.0001 Funding for droo-ln center" afternoons each week.
Drop-In Center 13.000 13.000 13.000 13.500 13.500
Healthy Families. 12.0001 25.000
Exchanae Club Center 13000 25 000 nJa nla
Safe Home/Sexual A8&ault 13 000 13 0001 nla nla nla nla
Combined Services nla nla nla 30.000 25.000 Fund ongolng services d the agency - parent education.
home llialtlng. ODunselillll. and support
- -
210.350 141.000 165.700 147.000 187.800 142.500
United Way Fee @ 2% 2.820 .2.940 2.650
-- -
143.820 149,94C 145.350
. - -..
.
DATE:
To:
FROM:
SUBJECT:
FORTANGELES
WAS H I N G TON, U.S. A.
CITY COUNCIL MEMO
January 15,2002
MA YOR WIGGINS AND CITY COUNCIL
k-
Brad Collins, Community Development Director r .
STATE OFFICE OF COMMUNITY DEVELOPMENT GRANT
Summary: The State Office of Community Development (OCD) has provided the City of
Port Angeles with a grant of $26,250 to assist in the update of the City's Comprehensive Plan in
compliance with the mandates of the State Legislature under the Growth Management Act
(GMA). The City Council has been informed about the proposed scope of work and schedule for
completion of the required Comprehensive Plan update. The City's grant application is attached
(Attachment A).
.
Recommendation: The staff recommends acceptance of the grant in the amount of$26,250
and authorization of the Mayor to sign the attached contract (Attachment B).
Backl:round I Analysis:
The State Legislature has required that cities and counties planning under the Growth
Management Act must update their comprehensive plans every five years starting with a mandated
review by June 2002. The City of Port Angeles has been in compliance with GMA and has been
provided with a grant by the State Office of Community Development to fund this latest mandate.
Although this accelerates the planned review of the Port Angeles Comprehensive Plan by two years,
it serves the City's interest in expanding the Economic Development Element with particular focus
on the Port Angeles Harbor (Downtown) Planning Area.
The Planning Commission began the planning process with a general public meeting on
November 28,2001. Notices were mailed to all business and property owners in the Downtown and
to all property owners in the Harbor Planning Area. Many business and property owners attended
the November 28 meeting. The next meeting is scheduled before the Planning Commission on
January 23,2002. Though it is a relatively short planning process, the narrow focus of the update
combined with the normal annual review that has taken place each year since 1994 should help to
direct this Comp Plan review. The intent ofthe Planning Area update is to identify specific "planned
actions" that the community would like to accomplish in the next five years. If this planning process
is successful, the City may want to apply this Comp Plan review process to other "neighborhood"
planning areas in subsequent years.
.
Attachments: A -- City's Grant Proposal
B -- OCD Contract
21
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22
Attachment A: Scope of Work
City of Port Angeles
Contract #
.
Project Title: GMA Update Comprehensive Plan
The GRANTEE is responsible for the preparation of all contract deliverables set forth below.
The process and product shall be substantially consistent with the GRANTEE's grant application
submitted to the Department for this round of funding and with the requirements of the Growth
Management Act. Deliverables will be provided to the Department in electronic format wherever
possible. At the Department's or the GRANTEE's request, deliverables may be provided in paper
format.
Project Description:
Goals: Update and elaborate of the City of Port Angeles Comprehensive Plan land use map
designations and policies, particularly for the Harbor Planning Area in light of the population and
economic growth trends since 1990.
Purposes: Continue compliance with the Growth Management Act and review significant changes
since the City's Comprehensive Plan was adopted in 1994.
.
Objectives: (1) Address redevelopment of the former Rayonier Mill site; (2) Update the Downtown
Forward Plan for developing and future projects such as the International Gateway, the Black Ball
ferry terminal, a City conference center, and Valley Creek estuary restoration; (3) facilitate the Port
of Port Angeles marine industrial development, Daishowa chip facility reuse, and the Lower Elwha
Klallam Tribe cultural center on Ediz Hook; (4) improve public infrastructure for commercial,
industrial, and recreational uses along the shorelines of Port Angeles Harbor.
Context with the GMA Update: The City has not seen population and economic growth take place
as forecasted. After more than five years under GMA plans adopted by the City of Port Angeles and
Clallam County, growth continues to occur more rapidly outside the City. By focusing on specific
developments and improvements that can be made in the commercial and industrial core of the
community, the City hopes to facilitate stronger urban growth in competition with the urban
development taking place in the suburban and rural designated areas of Clallam County. The Port
Angeles Harbor also represents a critical area for which best available science can be applied to
future land use and environmental protection decisions through new Comprehensive Plan policies.
Milestones:
Phase 1: Initiation of public involvement (November 2001)
Phase 2: Identification of major future developments (December 2001)
Phase 3: Informal public meetings in review of draft Comprehensive Plan land use map and policy
proposals and the Report on the First Ten Years of GMA (January and February 2002)
Phase 4: Preparation and analysis of Comprehensive Plan amendments, including an updated
. community profile of the City of Port Angeles (March and April 2002)
23
Phase 5: Formal public hearings and State review of the City's Comprehensive Plan amendments
(May and June 2002)
Final Step: Adoption of an updated Port Angeles Comprehensive Plan (June 2002)
Deliverables:
.
(1) Draft Comprehensive Plan land use map and policy proposals (January 2002)
(2) Report on the First Ten Years of GMA in Port Angeles (February 2002)
(3) Proposed Comprehensive Plan amendments and analysis (May 2002)
(4) Adopted Comprehensive Plan update (July 2002)
Resources:
Due to the budget impacts of the loss of tax revenues from business relocations outside the
City and the passage ofI-747, the City's Department of Community Development 2002 budget has
been reduced. Consequently, the City will be using the OCD grant funds to supplement a new hire
Associate Planner, who will provide the primary staff support for the Comprehensive Plan update,
including draft proposals, amendments, and analysis.
The scope of work for the City of Port Angeles GMA Grant, which we have been notified
will be in the amount of $26,250 for FY 2002, does not include critical area revisions and
development regulations update proposed in Attachment #2 of the City's GMA Update grant
application. Critical area and shoreline plan updates are not funded at this time and will depend on .
the establishment of a stormwater utility in order to meet subsequent GMA deadlines. These tasks
and the desired consultant assistance will be folded into the work to be completed by the new
Associate Planner.
Reports:
Status Reports: (1) Progress-to-date report by March 15, 2002, and (2) Report on FY 2002 work
items by June 15,2002
Close-Out-Report: Project accomplishments report by January 15,2003
.
24
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Expanded Scope of Work
City of Port Angeles
Contract #
Project Title: GMA Update Comprehensive Plan
Resources: The total project budget will be as follows.
Tasks/Products
Phase 1: Public involvement (notices, press
releases, civic group presentations, Planning
Commission work sessions)
Budget Line Items Budget Costs
staffl salaries/benefits $ 1,104
admin overhead2 $ 552
subtotal $ 1,656
Phase 2: Draft Comprehensive Plan projects
and.land use policy/mapping changes and
First Ten Years Report
staff salaries/benefits $
admin overhead $
subtotal $ 10,932
7,288
3.644
Phase 3: Planning Commission public forums
(notices, press releases, civic group presentations,
Planning Commission public meetings)
stafr salaries/benefits $ 8,320
admin overhead $ 4.160
subtotal $ 12,480
Phase 4: Second draft Comprehensive Plan
projects, policies, and map amendments and
staff analysis and recommendations
staff salaries/benefits $ 8,320
admin overhead $ 4.160
subtotal $ 12,480
Phase 5: Formal State review, public hearings
before the Planning Commission and the City
City Council and adoption of the Comp Plan
staff! salaries/benefits $ 8,320
admin overhead $ 4.160
subtotal $12,480
2002 Comprehensive Plan GMA Update
total
$ 50,028
1 Public involvement = 24 hours @ Community Development Director rate
2 Administrative overhead is calculated using a 0.5 multiplier for office and support
3 Draft projects/changes = 16 hours @ City Manager/Dept. Heads combined rate
Fi~st Ten Years Report = 40 hours @ Community Development Director rate
4 Public forums = 240 hours @ Associate Planner rate
Public forums = 40 hours @ Community Development Director rate
5 Second draft and staff analysis = 240 hours @ Associate Planner rate
Second draft and staff analysis = 40 hours @ Com. Dev. Director rate
6 Public hearings and adoption = 240 hours @ Associate Planner rate
Public hearings and adoption =2J6 hours @ Com. Dev. Director rate
Project Description:
The City of Port Angeles completed its first Comprehensive Plan under the Growth
Management Act in 1994. Each year since then, the City annually has amended a few policies or
map designations. To meet the State Legislature mandated review by June 2002 (City's annual .
comprehensive plan review date), the City proposed to focus the update on the Port Angeles Harbor
Planning Area, where the major economic growth is planned and where the most important critical
areas are located. The intent is to address best available science as it relates to the City's harbor
shorelines. The City and the County have also agreed to review the Port Angeles Urban Growth
Area, which may incorporate the new OFM 20 year population forecast if it is available in time for
this Comprehensive Plan review (i.e., June 2002). The primary issue in the UGA review is the
continued expansion of commercial areas characterized by urban development outside the adopted
UGA boundary. Part of that analysis will focus of the land available for retail development in the
Port Angeles Downtown, which is part of the Harbor Planning Area.
The budget proposed in the previous section does not cover the costs of the scope of work
as described in the City's November scope of work. The City expects to meet those additional costs
but does not have a budget for the work associated with the critical areas protection ordinance and
the shoreline master program updates. If the Office of Community Development can make
additional grant monies available to the City of Port Angeles after July 2002, the City will be able
to complete those updates as well. As it is, the City using consultant services and in-house staff time
as available will chip away at the tasks associated with the critical area and shoreline updates but
cannot be expected to meet the September and November deadlines associated with these legislative
mandates.
In summary, this scope of work will address the following as requested/required:
. urban densities and affordable housing
. urban growth areas
. economic development .
. critical areas of harbor shorelines and marine bluffs
. new essential public facilities and other major public facilities throughout the City
. a resolution that documents progress on critical area and shoreline updates
.
26
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DITERGOVERNMENTALAGREEMENT
WASHINGTON STATE
DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT
CONTRACT NUMBER: s02-63000-132
This AGREEMENT, entered into by and between the City of Port Angeles (hereinafter referred to
as the GRANTEE) and the Washington State Department of Community, Trade and Economic
Development (hereinafter referred to as the DEPARTMENT), WI1NESSES THAT:
WHEREAS, the DEPARTMENT has the statutory authority under RCW 43.330.050(5) to
cooperate with and provide assistance to local governments and local agencies serving the
communities of the state for the purpose of aiding orderly, productive, and coordinated
development of the state; and
WHEREAS, the DEPARTMENT also has the responsibility to administer programs and
projects assigned to the DEPARTMENT by the Governor or the Washington State Legislature; and
WHEREAS, the DEPARTMENT has the statutory responsibility under
RCW 36.70A.190(1). to establish a program of financial assistance and incentives to counties,
cities, and towns to encourage and facilitate the adoption and implementation of comprehensive
plans and development regulations throughout the state; and
WHEREAS, the DEPARTMENT desires to engage the GRANTEE to perform certain tasks
as hereinafter specified. .
NOW, THEREFORE, in consideration of covenants, conditions, performances, and promises
hereinafter contained, the parties hereto agree as follows:
I. FUNDING
The total funds to be disbursed to the GRANTEE, for the agreement period shall not exceed
twenty-six thousand two hundred fifty dollars ($26,250).
2. AGREEMENT PERIOD
The effective date of this AGREEMENT shall be July I, 200 I. The termination date shall
be June 30, 2003.
3.
SERVICE PROVISIONS
Funds provided to the GRANTEE under this AGREEMENT shall be used solely for
activities undertaken to fulfill the mandates required by the Growth Management Act to
implement the GRANTEE'S growth management strategy as described in
ATTACHMENT: SCOPE OF WORK, which, by this reference, is made a part of this
AGREEMENT.
27
s02-63000-132
4.
DISBURSEMENTIREIMBURSEMENT PROVISIONS
The GRANTEE shall submit an invoice voucher (Form A-19) to the DEPARTMENT
upon signing this AGREEMENT for an amount equal to no more than nine thousand one
hundred eighty-seven dollars ($9,187). No later than June 30, 2002, and upon completion
of that portion of the scope of work to that date, the GRANTEE shall submit an invoice
voucher to the DEPARTMENT for an amount equal to no more than three thousand nine
hundred thirty-eight dollars ($3,938).
On or after July 1, 2002, and upon completion of that portion of the scope of work to that
date, the GRANTEE shall submit an invoice voucher to the DEPARTMENT for an
amount equal to no more than nine thousand one hundred eighty-seven dollars ($9,187).
Upon completion of the entire scope of work, no earlier than July 1,2002, and no later
than the expiration of this AGREEMENT, the GRANTEE shall-submit an invoice
voucher to the DEPARTMENT for an amount equal to no more than three thousand nine
hundred thirty-eight dollars ($3,938). Any funds apportioned to be distributed by the
terms of this AGREEMENT and not requested by the GRANTEE, or, if requested and
not approved for distribution by the DEPARTMENT, shall be forfeited by the
GRANTEE.
5.
NON ASSIGNABILITY
Neither this agreement, nor any claim arising under this agreement shall be transferred or
assigned by the GRANTEE. PROVIDED that, in order to establish a review and
evaluation program pursuant to RCW 36.70A.215, the GRANTEE may consult,
coordinate, and contract with the cities and towns within the county serviced by this
AGREEMENT and may contract for the personal services of consultants.
6. RECORDS AND DOCUMENTS
The GRANTEE shall maintain books, records, documents and other evidence of
accounting procedures and practices, which sufficiently and properly reflect all direct and
indirect costs of any nature expended in the performance of this contract. These records
shall be subject at all reasonable times to inspection, review, or audit by personnel duly
authorized by law, rule, regulation, or contract. The GRANTEE will retain all books,
records, documents, and other materials relevant to this AGREEMENT for six years from
the date of final payment, and make them available for inspection by persons authorized
under this provision.
7. RIGHT OF INSPECTION
The GRANTEE shall provide right of access to its facilities to the DEPARTMENT, or
any of its officers, or to any other authorized agent or official of the state of Washington
or the federal government at all reasonable times, in order to monitor and evaluate
performance, compliance, and/or quality assurance under this AGREEMENT.
8.
NONDISCRIMINA nON
During the performance of this AGREEMENT, the GRANTEE shall comply with all
federal and state nondiscrimination laws, including, but not limited to chapter 49.60 RCW,
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Page 2 of 6
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s02-63000-132
Washington's Law Against Discrimination, and 42 U.S.C. 12101 et seq., the Americans
with Disabilities Act.
In the event of the GRANTEE noncompliance or refusal to comply with any
nondiscrimination law, regulation, or policy, this AGREEMENT may be rescinded,
canceled or terminated in whole or in part, and the GRANTEE may be declared ineligible
for further AGREEMENTS with the DEPARTMENT. The GRANTEE shall, however, be
given a reasonable time in which to cure this noncompliance. Any dispute may be resolved
in accordance with the DISPUTES procedure set forth here in.
9. GRANTEE NOT EMPLOYEE OF THE DEPARTMENT
The GRANTEE and his/her employees or agents performing under this AGREEMENT are
not employees or agents of the DEPARTMENT. The GRANTEE will not hold
himself/herself out as nor claim to be anoffice or employee of the DEPARTMENT or of
the state of Washington by reason thereof, nor will the GRANTEE make any claini of right,
privilege or benefit which would accrue to an employee under Chapter 41.06 RCW or
Chapter 28B.16 RCW.
10.
AGREEMENT AMENDMENTS
The DEPARTMENT and the GRANTEE may, from time to time, request changes to this
AGREEMENT. Any such changes that are mutually agreed upon by the DEPARTMENT
and the GRANTEE shall be incorporated herein by written amendment to this
AGREEMENT. It is mutually agreed and understood that no alteration or variation of the
terms of this AGREEMENT shall be valid unless made in writing and signed by the parties
hereto, and that any oral understanding or agreements not incorporated herein, shall not be
binding.
AGREEMENT amendments shall not be made which result in an extension of the
CONTRACT period beyond June 30. 2003.
11. DISPUTES
Except as otherwise provided in this AGREEMENT, when a bona fide dispute arises
between the parties and it cannot be resolved through discussion and negotiation, either
party may request a dispute hearing. The parties shall select a dispute resolution team to
resolve the dispute. The team shall consist of a representative appointed by the
DEPARTMENT, a representative appointed by the GRANTEE and a third party mutually
agreed by both parties. The team shall attempt, by majority vote, to resolve the dispute.
The parties agree that this dispute process shall precede any action in ajudicial or quasi-
judicial tribunal.
12.
TERMINA nON OF AGREEMENT
If, through any cause, the GRANTEE shall fail to fulfill in a timely and proper manner its
obligations under this AGREEMENT, or if the GRANTEE shall violate any of its
covenants, agreements or stipulations of this AGREEMENT, the DEPARTMENT shall
thereupon have the right to terminate this AGREEMENT and withhold the remaining
29
Page 3 of 6
17.
s02-63000-132
allocation if such default or violation is not corrected within twenty (20) days after written .
notice describing such default or violation is received by the GRANTEE's representative.
Notwithstanding any provisions of this AGREEMENT, either party may terminate this
AGREEMENT by providing written notice of such termination, specifying the effective
date thereof, at least thirty (30) days prior to such date. Reimbursement for services
performed by the GRANTEE, and not otherwise paid for by the DEPARTMENT prior to
the effective date of such termination, shall be as the DEPARTMENT reasonably
determines.
In the event funding from the state, federal, or other sources is withdrawn, reduced, or
limited in any way after the effective date of this AGREEMENT and prior to normal
completion, the DEPARTMENT may unilaterally reduce the scope of work and budget or
terminate this AGREEMENT.
15. SPECIAL PROVISION
The DEPARTMENT'S failure to insist upon the strict performance of any provision of this
AGREEMENT or to exercise any right based upon breach thereof or the acceptance of any
performance during such breach shall not constitute a waiver of any right under this
AGREEMENT.
16.
HOLD HARMLESS
It is understood and agreed that this AGREEMENT is solely for the benefit of the parties
hereto and gives, no right to any other party. No joint venture or partnership is formed as a
result of this AGREEMENT. Each party hereto agrees to be responsible and assumes
liability for its own negligent acts or omissions, or those of its officers, agents, or employees
to the fullest extent required by law, and agrees to save, indemnify, defend, and hold the
other party harmless from any such liability. In the case of negligence of both the
DEPARTMENT and the GRANTEE, any damages allowed shall be levied in proportion to
the percentage of negligence attributable to each party, and each party shall have the right to
seek contribution from the other party in proportion to the percentage of negligence
attributable to the other party.
.
This indemnification clause shall also apply to any and all causes of action arising out of the
performance of work activities under this AGREEMENT by a consultant through a personal
services contract with the GRANTEE as permitted by paragraph 5 herein. Each contract
between the GRANTEE and such consultant for services or activities utilizing funds
provided in whole or in part by this AGREEMENT shall include a provision that the
DEPARTMENT and the state of Washington are not liable for damages or claims from
damages arising from any such consultantts performance.
GOVERNING LAW AND VENUE
The AGREEMENT shall be construed and enforced in accordance with, and the laws of
the State of Washington hereof shall govern the validity and performance. Venue of any
.
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20.
21.
22.
s02-63000-132
suit between the parties arising out of this AGREEMENT shall be the superior court of
Thurston County, Washington.
18.
SEVERABILITY
In the event any term or condition of this AGREEMENT or application thereof to any
person or circwnstances is held invalid, such invalidity shall not affect other terms,
conditions, and applications of this AGREEMENT which can be given effect without the
invalid term, condition, or application. To this end the terms and conditions of this
AGREEMENT are declared severable.
19.
REDUCTION IN FUNDS
The DEPARTMENT may unilaterally terminate all or part of this AGREEMENT, or may
reduce its scope of work or budget under this AGREEMENT, if there is areduction of
funds by the source of those funds, and if such funds are the basis for this AGREEMENT.
RECAPTURE OF FUNDS
In the event that the GRANTEE fails to expend state funds in accordance with state law or
the provisions of this AGREEMENT, the DEPARTMENT reserves the right to recapture
state funds in an amount equivalent to the extent of noncompliance.
Such right of recapture shall exist for a period not to exceed six (6) years following
termination of the AGREEMENT. Repayment by the GRANTEE of state funds under this
recapture provision shall occur within thirty (30) days of demand. In the event that the
DEPARTMENT is required to institute legal proceedings to enforce the recapture
provision, the DEPARTMENT shall be entitled toits cost thereof, .including reasonable
attorney's fees.
ACKNOWLEDGEMENTOFSTATEFUNDWG
A. The GRANTEE shall provide all project-related press releases to the
DEPARTMENT. Press releases shall identify the DEPARTMENT as a project
financier.
B. Publication such as reports and pamphlets which are developed totally or in part
with funds provided under this Agreement shall give credit to the funding source by
including the following: "Funds made available through the Washington State
Department of Community, Trade and Economic Development."
I
OWNERSHIP OF PROJECT MATERIALS
A. All finished or unfmished documents, data, studies, surveys, drawings, models,
photographs, films, duplicating plates, computer disks and reports prepared by the
GRANTEE under this Agreement shall be works for hire under U.S. copyright law.
The DEPARTMENT may duplicate, use, and disclose in any manner and for any
purpose whatsoever, all materials prepared under this Agreement.
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Page 5 of 6
s02-63000-132
B.
The GRANTEE must have prior approval of the DEPARTMENT to produce
patents, copyrights, patent rights, inventions, original books, manuals, films, or
other patentable or copyrightable materials, in whole or in part with funds received
under this Agreement. The DEPARTMENT reserves the right to determine whether
protection of inventions of discover shall be disposed of and administered in order
to protect the public interest. Before the GRANTEE copyrights any materials
produced with funds under this Agreement, the DEPARTMENT reserves the right
to negotiate a reasonable royalty fee and agreement.
.
23. ENTIRE AGREEMENT
This AGREEMENT including referenced exhibits represents all the terms and conditions
agreed upon by the parties. No other understandings or representations, oral or otherwise,
regarding the subject matter of this AGREEMENT shall be deemed to exist or to bind any
of the parties within.
24. ADMINISTRATION
A. The DEPARTMENT'S representative shall be
Matt Ojennus, (360) 725-3057
B. The GRANTEE'S representative shall be
Brad Collins, (360) 417-4751
IN WITNESS WHEREOF, the DEPARTMENT and the GRANTEE have executed this
AGREEMENT as of the date and year written below:
.
DEPARTMENT OF COMMUNITY, TRADE
AND ECONOMIC DEVELOPMENT
CITY OF PORT ANGELES
By:
Steve Wells, Director
Local Government Division
By:
Title:
Date:
Date:
Federal Tax Identification Number
Approved as to Form
Melissa Burke-Cain
Assistant Attorney General
November 30, 2001
Date
.
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Page 6 of 6
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ATTACHMENT: SCOPE OF WORK
CITY OF PORT ANGELES
CONTRACT s02-63000-132
The GRANTEE is responsible for the preparation of all contract deliverables set forth below.
The process and product shall be substantially consistent with the GRANTEE's grant application
submitted to the Department for this round of funding and with the requirements of the Growth
Management Act. Deliverables will be provided to the Department in electronic format
wherever possible. At the Department's or the GRANTEE's request, deliverables may be
provided in paper format. All draft ordinances and resolutions developed by the GRANTEE in
the completion of this AGREEMENT shall be submitted to the DEPARTMENT at least sixty
day prior to adoption. All ordinances and resolutions adopted by the GRANTEE in the
completion of this AGREEMENT shall be submitted to the DEPARTMENT per RCW
36. 70A.l 06.
Project Description:
.
The City of Port Angeles completed its.first Comprehensive Plan under the Growth Management
Act in 1994. Each year since then, the City annually has amended a few policies of map
designations. To meet the State Legislature mandate review by June 2002 (City's annual
comprehensive plan review date), the City proposed to focus the update on the Port Angeles
Harbor Planning Area, where the major economic growth is planned and were the most important
critical areas are located. The intent is to address best available science as it relates to the City's
harbor shorelines. The City and the County have also agreed to review the Port Angeles Urban
Growth Area, which may incorporate the new OFM 20 year population forecast if it is available
in time for this Comprehensive Plan review (i.e., June 2002). The primary issue in the UGA
review is. the continued expansion of commercial areas characterized by urban development
outside the adopted UGA boundary. Part of the analysis will focus on the land available for retail
development in the Port Angeles Downtown, which is part of the Harbor Planning Area.
MilestoneslDeliverables/Resources
.
Tasks/Products Date Budget Line Items Budget Costs
Phase 1: Public Involvement Beginning Staff Salaries $1,104
(notices, press releases, civic November 2001 Overhead $552
group presentations, Planning subtotal $1,656
Commission work sessions)
Phase 2: Draft Comprehensive February 2002 Staff Salaries $7,288
Plan projects and land Overhead $3,644
use/mapping changes and First subtotal $10,932
Ten Years report
Phase 3: Planning Commission April 2002 Staff Salaries $8,320
public forums (notices, press Overhead $4,160
releases, civic group subtotal $12,480
presentations, Planning
Commission work sessions)
Phase 4: Second draft May 2002 Staff Salaries $8,320
Comprehensive Plan projects, ':l':l Overhead $4,160
--
1----
policies and map amendments subtotal $12,480
and staff analysis and
recommendations
Phase 5: Formal State review, July 2002 Staff Salaries $8,320
public hearings before the Overhead $4,160
Planning Commission and the subtotal $12,480
City Council and adoption ofthe
Comprehensive Plan
2002 Comprehensive Plan GMA Total $50,028
Update
Deliverables:
(1) Draft Comprehensive Plan land use map and policy proposals (February 2002)
(2) Report on the First Ten Years of GMA in Port Angeles (February 2002)
(3) Proposed Comprehensive Plan amendments and analysis (May 2002)
(4) Adopted Comprehensive Plan update (July 2002)
Repo rts:
Status Reports: (1) Progress-to-date report by March 15,2002, and (2) Report on FY 2002 work
items by June 15, 2002
Close-Gut-Report: Project accomplishments report by January 15, 2003
34
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FORM
A19-1A
STATE OF WASHINGTON
INVOICE VOUCHER
City of Port Angeles
PO Box 1150
Port Angeles, WA 98362
A TT'N: Brad Co/lilns
FEDERAlI.D. NO. OR SOCIAL SECURITY NO.
In the absence ofa detailed invoice, submit this form to claim payment for
materials, merchandise or services. Show complete detail for each item.
Vendor's Certificate:
I hereby certify under penalty of perjury that the items and totals listed herein
are proper charges for materials, merchandise or services furnished to the
State of Washington, and that all goods furnished andlor services rendered have
been provided without discrimination because of age, sex, marital status, race,
creed, color, national origin, handicap, religion, or Vietnam era or disabled
veteran status.
By:
(Sign in ink)
(Title)
(Date)
RECEIVED BY
DATE RECEIVED
PREPARED BY (Fiscal) DATE DIVISION APPROVAL DATE
DOC DATE CURRENT DOC NO REF DOC NO VENDOR NUMBER VENDOR MESSAGE
M SUB
TRANS 0 APPN PROGRAM SUB SUB INVOICE GENERAL
SUF CODE D FUND INDEX INDEX OBJ OBJ CNTY CITY PROJECT AMOUNT NUMBER LEDGER
.
APPROVED FOR PAYMENT BY FISCAL DATE WARRANT TOTAL
',U:
--
Approved CTED Form A19-1A (10/15/95)
.
DATE:
To:
FROM:
SUBJECT:
FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
January 15, 2001
MAYOR WIGGINS AND CITY COUNCIL /.. :J-.
Timothy J. Smith, Economic Development Dir~
Consideration of Agreement with the Port Angeles Chamber of Commerce for 2002
Tourist Information and Promotion Services.
.Summary: As part of the City's 2002 budget process, Council approved a recommendation set forth by the
Lodging Tax Advisory Committee to allocate funds for tourism information and promotion services to the Port
Angeles Chamber of Commerce. A contract for those services has been prepared for consideration by Council.
Recommendation: Authorize the Mayor to sign the contract with the Port Angeles Chamber of
Commerce for 2002 tourism information and oromotion services.
.
Backe:round I Analvsis: A contract proposal relating to tourism information and promotion services has been
developed between City staff and the Chamber. The proposed contract provides funding resources and
performance expectations in accordance with recommendations by the City's Lodging Tax Advisory Committee.
Terms of the proposed contract include the following:
$50.000: Maintenance and Operation of Tourist Information Facility (Port An~eles Visitors Center)
The Contractor will maintain and operate a tourist facility for the distribution of tourist-related
information generally considered to be of an informational and assistance nature to tourists or visitors
to the community, including travel directions, directions to points of interest, lodging accommodations
and other hospitality services, recreational activities, cultural events, emergency services, and other
referral services.
$234.000: Tourist Promotion Services. Soecial Events and Activities
The Contractor will provide tourist promotion services in the form of a Port Angeles-specific marketing
and special events program and a peninsula-wide joint tourism marketing cooperative, (See attached
Contract, Exhibit A). The organizations participating in the joint marketing campaign include Sequim,
Forks, Clallam Bay/Sekiu, Port Townsend, Jefferson County and Clallam County through the North
Olympic Peninsula Visitor and Convention Bureau.
The term of the proposed contract is from January 1,2002 to December 31, 2002.
The entire Tourism Promotion Services and Activities package is consistent with the Chambers 2002 City
Lodging Tax funding proposal which was unanimously supported by the City's Lodging Tax Committee and
which was subsequently authorized by the Council's adoption of the City's 2002 Budget.
.
Russ Veenema, Executive Director for the Port Angeles Chamber of Commerce will be available to
provide any additional information as may be req~,ed by City Council, or to answer any questions.
I
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38
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CONTRACT FOR TOURIST INFORMATION AND
TOURIST PROMOTION SERVICES
THIS CONTRACT is entered into this _ day of
, 2002, by and between the
City of Port Angeles, Washington, herein after called "City", and the Port Angeles Chamber of
Commerce, a non-profit corporation, hereinafter called "Contractor".
REPRESENTATIONS
1. It is in the public interest for hotel/motel tax funds to be expended for tourist
promotion services in the City of Port Angeles.
2. Pursuant toRCW 67.28.1815, the City of Port Angeles is authorized to expend
special excise tax funds for "paying all or any part of the cost of tourism promotion, acquisition of
tourism-related facilities, or operation of tourism-related facilities". "Tourism promotion" is defined
in RCW 67.28.080(6)to mean activities and expenditures designed to increase tourism, including
but not limited to advertising, publicizing, or otherwise distributing information for the purpose of
attracting and welcoming tourists, developing strategies to expand tourism, operating tourism
promotion agencies, and funding marketing of special events and festivals designed to attract
tourists.
3. The Contractor desires to provide tourist promotion services in the form of:
A. operating a tourism promotion agency;
B. advertising, publicizing, or otherwise distributing information for the purpose
of attracting and welcoming tourists and operating tourism promotion
agencies; and
C. marketing special events and festivals designed to attract tourists.
Contract for Tourist Information and Tourist Promotion Services
Page 1 of 6; F:\AGREEMENTS&CONTRACTS\LTAC~WPd
AGREEMENTS
.
NOW, THEREFORE, in consideration of the above representations and the payments,
covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto,
the parties covenant and agree as follows:
1. Scope of Services.
A. Operation of Tourist Information Facility.
The Contractor will operate a tourist facility for the distribution of tourist-
related information as follows:
(1) The Contractor will furnish the following services:
(a)
Services generally considered to be of an informational and
assistance nature to tourists or visitors to the community,
inc1udi{!g travel directions, directions to points of interest,
lodging accommodations and other hospitality services,
recreational activities, cultural events, emergency services,
and other referral services.
.
(b) Interpretive displays, audio-visual programs, or other media
designed at promoting the City and County tourist attractions.
(2) Hours of Operation: The Contractor, to the maximum extent feasible,
shall maintain hours of operation for the information facility
sufficient to keep it open and available to the public the year around,
but particularly, will adjust hours of operation to best cover the peak
tourist months. During the generally recognized tourist season, hours
of operation, as much as possible, shall be coordinated with the
arrival and departure schedule of the Port Angeles-based ferry
operations or such other schedule of operation so as to provide
optimum coverage in proportion to the demand on the facility for
tourist services.
(3) Staffing: The Contractor will provide qualified, trained staff to
operate the tourist information facility in a professional and
competent manner.
B. Other Tourist Promotion Activities.
The Contractor will perform tourist promotion services in the form of .
Contract for Tourist Information and Tourist Promotion Services
Page 2 of 6; F:\AGREEMENTS&CONTRACTS\LTAC~WPd
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advertising and publicity programs and tourism marketing cooperatives of
organizations in accordance with the funding outline and media plan set forth
in the attached Exhibit "A".
C.
Additional Services.
The Contractor may provide additional services consistent with those
services described in this Section and consistent with the tourism promotion
activities authorized by RCW 67.28.1815 and 67 .28.080(6), provided that the
City will compensate the Contractor for each additional service only to the
extent that all services described within this Section have been satisfactorily
performed and to the extent that funds remain under the total payment
amount set forth in Section 3.
2. Duration of Contract. The performance ofthe Contractor shall commence on the 1st
day of January, 2002, and terminate on the 31st day of December, 2002. The duration of the
Contract may be extended or terminated upon the mutual written agreement of the parties hereto and
pursuant to the terms and conditions of the Contract.
3. Compensation and Method of Payment. The City shall reimburse the Contractor for
services rendered as specified in Section 1 as follows:
A. Maintenance and Operation of Tourist Facility and Tourist Promotion
Activities.
In consideration ofthe services to be performed in Section 1 with respect to
operation of the tourist facilities and other tourist promotion activities, and
upon receipt and acceptance by the City Manager or designee of the
Contractor's monthly invoices for maintenance and operation expenses and
invoices for expenses for advertising and for marketing special events, the
City will reimburse the Contractor for services rendered as follows: $50,000
to the Port Angeles Chamber of Commerce for the operation of the Port
Angeles Chamber of Commerce Visitor Center, and $234,000 for tourism
promotion services as outlined in Exhibit "A".
B. Annual Dues.
The City will also pay to the Contractor the additional sum of $527.00,
representing dues for the City as a member of the Port Angeles Chamber of
Commerce for calendar year 2002.
Contract for Tourist Information and Tourist Promotion Services
Page 3 of 6; F:\AGREEMENTS&CONTRACTS\LTAC~lwpd
4.
Record Keeping and Reporting.
.
A. The Contractor shall provide the City with the 2002 budget of the Port
Angeles. Chamber of Commerce, a copy of which is attached hereto as
Exhibit "B" and include current salaries and benefits for all employees and
classifications of employees, and shall notify the City within 30 days of any
increases in salaries or benefits from the previous year.
B. The Contractor shall maintain accounts and records which accurately reflect
the revenues and costs for the operation of the Port Angeles Chamber of
Commerce and Tourist Information Facility. Accounting for maintenance
and operation of the Port Angeles Visitor Information Center, as a separate
cost center, shall be maintained by the Contractor. These financial records
and all records relating to the performance ofthis Contract shall be available
for City inspection.
C.
The Contractor shall provide the City with reports fully describing what work
has been performed pursuant to this Contract, how the work relates to the
services and activities set forth in Section I, identifying how the work has
contributed to increased lodging visits to Port Angeles, and including a
current statement of revenues and costs. Said reports shall accompany the
monthly invoices. The final monthly report shall include a complete report
describing and detailing how the performance of the contemplated services
has been accomplished in accordance with this Contract.
.
D. The Contractor shall use its best efforts to economize on overhead expenses
to the maximum extent feasible in providing the services to be performed
pursuant to this Contract.
5. Travel. The City has adopted policies for the reimbursement of travel expenses.
Designed to conserve public funds, these policies limit reimbursement for transportation, lodging
and meal expenses to Federal per diem standards. The City strongly encourages the Contractor to
adopt similar policies for any travel supported by City hotel/motel tax funds.
6. Independent Contractor Status. The relation created by this Contract is that of
independent contracting entities. The Contractor is not an employee of the City and is not entitled
to the benefits provided by the City to its employees. The Contractor, as an independent contractor,
has the authority to control and direct the performance ofthe details of the services to be provided.
.
Contract for Tourist Information and Tourist Promotion Services
Page 4 of 6; F:\AGREEMENTS&CONTRACTS\LTAC~WPd
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.
.
The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or
contributions imposed or required, including, but not limited to, unemployment insurance, Social
Security, and income tax.
7. Hold Harmless and Indemnification. The Contractor shall protect, defend, save
harmless, and indemnify the City, its officers, agents, and employees from and against any and all
claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or
resulting from supplying work, services, materials, or supplies in connection with the performance
of this Contract.
8. Breach.
A.
In the event of either party's material breach ofthe terms or conditions ofthis
Contract, the non-breaching party reserves the right to withhold payments or
services until corrective action has been taken or completed. However, the
party shall not exercise this right until they have given written notice of such
material breach to the breaching party and ten days have passed since the
receipt of such notice. This option is in addition to and not in lieu of the
parties' right to terminate this Contract or any other right which State law
offers for breach of contract.
B. If either party shall materially breach any ofthe covenants .undertaken herein
or any of the duties imposed upon it by this Contract, such material breach
shall entitle the other party to terminate this Contract, provided that the party
desiring to terminate for such cause shall give the offending party at least
twenty days' written notice, specifying the particulars wherein it is claimed
that there has been a violation hereof, and if at the end of such time, the party
notified has not removed the cause of complaint, or remedied the purported
violation, then the termination of this Contract shall be deemed complete.
9. Non-Discrimination. The Contractor shall conduct its business in a manner which
assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed
or national origin, and, in particular:
A.
The Contractor shall maintain open hiring and employment practices and will
welcome applications for employment in all positions, from qualified
individuals who are members of minorities protected by federal equal
Contract for Tourist Information and Tourist Promotion Services
Page 5 of 6; F:\AGREEMENTS&CONTRACTS\LTAC2f~WPd
opportunity/affirmative action requirements; and,
B.
The Contractor shall comply with all requirements of applicable federal, state
or local laws or regulations issued pursuant thereto, relating to the
establishment of non-discriminatory requirements in hiring and employment
practices and assuring the service of all persons without discrimination as to
any person's race, color, religion, sex, Vietnam era veteran's status, disabled
veteran condition, physical or mental handicap, or national origin.
10. Entire Contract. The parties agree that this Contract is the complete expression of
the terms hereto and any oral representation or understanding not incorporated herein is excluded.
Further, any modification of this Contract shall be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and
year first hereinabove written.
CITY OF PORT ANGELES
PORT ANGELES CHAMBER OF COMMERCE
By:
Mayor
President
ATTEST:
ATTEST:
By:
Becky J. Upton, City Clerk
Secretary
APPROVED AS TO FORM:
Craig D. Knutson,
City Attorney
Contract for Tourist Information and Tourist Promotion Services
Page 6 of 6; F:\AGREEMENTS&CONTRACTS\LTAC~~WPd
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2002 Funding Outline:
Allocation of funds:
Exhibit "A"
To Contract for Tourist Information and
Tourist Promotion Services
Marketing of Special Events (as invoiced for each event)
Advertising and Promotions (as set forth in attached 2002 Media Plan)
Peninsula Joint Marketing (pro-rata share of cost of Olympic Peninsula
tourism marketing campaign pursuant to partnership with Jefferson County,
Clallam County (Visitor and Convention Bureau), Port Townsend, Sequim,
Forks, Clallam Bay-Sekiu)
Administrative Support
Total
$50,000
$149,000
$20,000
$15,000
$234,000
F:\AGREEMENTS&CONTRACTS\L T AC02-ExA.wpd
45
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I'T\ .". ( , '1 c.cCl)
PORT ANGELES MEDIA 2002
.
JAN FEB MARCH APRIL MAY JUNE IJULY AUG SEPT OCT NOV DEC
Port Angeles Media Plan 2002 I
Total Income -
$149,000
1--- -
Web contract $306 $306 $306 $306 $185 $185 $185 $185 $185 $185 $185 $185 $2.704
Web malnt $200 $200 $200 $200 $800
direct e-mail $250 $250 $250 $250 $1,000
Tolal web related $4 504
..
Direct Mall $5,000 $5,000 $5,000 $15.000
Tolal Direct Mall $15,000
Maaazlnes
500rts Etc Monthly Pub $520 $520 $520 $520 $520 $520 $520 $520 $520 $520 $520 $520 $6,240
Joumev Wash AAA Bimonthlv $2,900 $2.900 $2,900 $2,900 $2,900 $2,900 $17,400
Wash SI. Ldg. Guide vear $8.000 $8,000
Youra Guides & Maps Quarterlv $3.700 $3.700
T alaI Magazines $35,340
Newsoaoers
Eastslde Journal FrI Wkd 2 X MO 2X4CL $536 $536 $536 $536 $480 $440 $440 $440 $440 $440 $440 $440 $5,704
South Coutv Joumal FrI Wkd 2 X MO 2X4 CL Incl above Incl above Incl above Incl above Incl above Incl above Incl above Incl above jncl above Incl above Incl above Incl above jncl above
Tacoma News TGIF Sec 1 X MO 2 DO 5pread $625 $625 $625 $625 $625 $625 $625 $625 $625 $625 $625 $625 $7,500
Olvmoian Wkd See 2 X MO 3X4 CL $563 $563 $563 $563 $563 $563 $563 $563 $563 $563 $563 $563 $6,756 ..n
5eallle Times NW Wkd TH 1 X MO $455 $455 $455 $455 $455 $455 $455 $455 $455 $455 $455 $455 $5,460 IIIrt'
The Navlaator 2 X MO 2X3CL $278 $139 $139 $139 $139 $139 $139 $139 $139 $139 $139 $139 $1.807
Oreoianlan weeklv in Tvl Dlrectorv {Sun & Tuel $296 $296 $296 $296 $296 $296 $296 $296 $296 $296 $296 $296 $3.552
Tolal Newspaper $30,779
Ferrv Racks
BC Ferry
VlcNancouver $33 $33 $33 $33 $33 $33 $33 $33 $33 $33 $33 $33 $396
Vie/Gulf Islands $10 $10 $10 $10 $10 $10 $10 $10 $10 $10 $10 $10 $120
Wash full sYStem $300 $300 $300 $300 $300 $300 $300 $300 $300 $300 $300 $300 $3,600
Total Ferrv Svstem $4,116
Brochure
PA Vlst Guide (fnc postaoel $25.000 $590 $590 $590 $590 $590 $590 $590 $590 $590 $590 $590 $31,490
Rack Card $4.000 $4,000 $8,000
Event Card print levent S I 500 500 500 $1,500
T olal Brochure $40,990
Cable TV local st In Wash $1.000 $1.000 $1.000 $1,000 $1.000 $1,000 $6.000 $6,000
Radio 0
Creative $333 $333 $333 $333 I $333 $333 $1,998 $1,998
!
Total Marketing Expenses ! $134.223
Contingency ---+ $14,777
I
uDdated 01/09/02
2:24 PM
10/30/01
Accrual Basis
Port Angeles Chamber of Commerce
Profit & Loss Budget Overview
January through December 2002
EXlf/Bt'r B
A B C D E F G H I J K L M N 0 P Q R S T U V W X Y Z AA
1 TOTAL
2 Jan 02 Feb 02 Mar 02 Apr 02 May 02 Jun 02 Jul02 Aug 02 Sep 02 Oct 02 Nov 02 Dec 02 Jan. Dec 02
3 Income
4 Room Tax Mktg Prg $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $234,000
5 Vlst Ctr Donations $100 $100 $100 $100 $125 $175 $175 $175 $175 $100 $100 $75 $1,500
6 Membership Dues $14,000 $4,500 $5,750 $5,500 $8,000 $4,500 $8,000 $4,500 $4,500 $8,000 $5,000 $13,000 $85,250
7 Counter Sales $400 $500 $500 $800 $1,400 $2,350 $3,000 $4,500 $1,750 $1,500 $500 $500 $17,700
8 Annual Banquet $4,000 $4,000
9 "Interest Earned $575 $575 $575 $575 $575 $575 $575 $575 $575 $575 $575 $575 $6,900
10 Miscellaneous $50 $50 $50 $50 $50 $75 $75 $75 $50 $50 $50 $50 $675
11 Concerts on the Pier $3,000 $3,000
12 FIREWORKS $7,000 $7,000 $14,000
13 Jet Ski Event $2,000 $12,000 $14,000
14 Internet Advertising $500 $500 $500 $500 $500 $500 $500 $500 $500 $500 $500 $500 $6,000
15 Sponsor Sales $4,000 $1,000 $1,000 $6,000
16 Newsletter Inserts $120 $120 $120 $120 $120 $120 $120 $120 $120 $120 $120 $120 $1,440
17 City Allocation $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $50,000
18 Total Income $47,412 $30,012 $31,262 $31,312 $36,437 $53,962 $43,112 $34,112 $31,337 $34,512 $31,512 $39,487 $444,465
19 Expense "
20 NorthWest Harbor Holidays $1,000 $1,000 $2,000
21 room tax uses $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 $234,000
. ;,22 2001 Jet Ski Race Expenses $14,000 $14,00,",
..~ ,"23 Materials Counter Sales $500 $1,000 $750 $500 $750 $750 $1,000 $750 $500 $500 $250 $7,25~
24 Salary executive Director $4,791 $4,791 $4,791 $4,791 $4,791 $4,791 $4,791 $4,791 $4,791 $4,791 $4,791 $4,799 $57,500
25 Bonus Director $1,125 $1,125 $1,125 $4,125 $7,500
26 Pension Ex-pense SIMPLE $214 $214 $214 $214 $214 $214 $214 $214 $214 $214 $214 $214 $2,568
27 Payroll Taxes $600 $600 $600 $600 $600 $600 .$600 $600 $600 $600 $600 $600 $7,200
28 State Industrial Ins. $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $600
29 Medical Insurance Director $285 $285 $285 $285 $285 $285 $285 $285 $285 $285 $285 $285 $3,420
30 Med. Ins. Dlr Vlst. Ctr $250 $250 $250 $250 $1,000
31 R.E, & P.P. Taxes $30 $30
32 Liability & Fire Ins. $550 $550
33 Accounting Services $300 $300 $300 $300 $300 $300 $1,800
34 Bank Charges $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $600
-
~ Postage for Chamber $275 $275 $275 $275 $275 $275 $275 $275 $275 $275 $275 $275 $3,300
36 Office Supplies $180 $180 $180 $180 $180 $180 $180 $180 $180 $180 $180 $180 $2,160
37 Office Equipment $500 $250 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $1,250
38 Auto Allowance $70 $70 $70 $70 $70 $70 $70 $70 $70 $70 $70 $70 $840
39 Dues & Subscriptions $75 $75 $75 $75 $75 $75 $75 $75 $75 $75 $75 $75 $900
40 Computer Support $100 $100 $100 $100 $100 $100 $100 $100 $100 $100 $100 $100 $1,200
41 Printing $500 $500 - e--- $500 $1,500
42 Office Rent $275 $275 $275 $275 $275 $275 $275 $275 $275 $275 $275 $275 $3,300
43 Utilities 1- $30 $30 $30 $30 $30 $30 $30 $30 $30 $30 $30 $30 $360
44 .--- .0
Telephone -r $175 $175 $175 $175 $175 $175 $175 $175 $175 $175 $175 $175 $2,100
45 -
Repair & Maintenance $50 $50 $50 I $50 $50 $50 $300
.
.
.10f2
2:24PM.
10/30/0
Accrua
Port Angeles c.er of Commerce
Profit & Loss aget Overview
January through December 2002
C J<.Tj/I3IT
t5
U>~G2:>
A B C 0 E F G H I J K L M N 0 P Q R S T U V W X Y Z AA
1 TOTAL
2 Jan 02 Feb 02 Mar 02 Apr 02 May 02 Jun 02 Jul02 Aug 02 Sep 02 Oct 02 Nov 02 Dec 02 Jan - Dec 02
46 Executive Director's Tvl Exp. $250 $250 $250 $250 $1,000
47 Annual BanquetExp $4,000 $4,000
48 Gifts for Vol/Board $300 $75 $75 $75 $75 $500 $1,100
49 Guest Speaker Meals $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $600
50 Community Development $350 $350 $350 $350 $350 $350 $350 $350 $350 $350 $350 $350 $4,200
51 Concerts on the Pier $750 $750 $750 $750 $3,000
52 4th of July $13,000 $13,000
53 'Hospltallty D1vlsloln $200 $200 $200 . $200 $200 $200 $200 $200 $200 $200 $200 $200 $2,400
54 Internet Expense $90 $90 $90 $90 $90 $90 $90 $90 $90 $90 $90 $90 $1,08lM
55 Membership Development $200 $200 $200 $200 $200 $200 $1,2~
56 "VIC Wages $2,333 $2,333 $2,333 $2,333 $2,333 $2,333 $2,333 $2,333 $2,333 $2,333 $2,333 $2,337 $28,000
57 "VIC Rent $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 $13,200
58 -VIC Utilities $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $720
59 "VIC Telephone $250 $250 $250 $250 $250 $250 $250 $250 $250 $250 $250 $250 $3,000
60 VlC Repair & Maintenance $1,000 $1,000 $300 $150 $250 $150 $250 $150 $250 $150 $250 $150 $4,050
61 VIC Office Supplies $250 $100 $250 $100 $250 $100 $250 $100 $250 $50 $250 $25 $1,975
62 'VlC Office Equip $280 $280 $600 $280 $280 $600 $280 $280 $600 $280 $280 $600 $4,640
63 Total Expense $38,733 $34,483 $33,678 $34,338 $33,858 $47,753 $49,183 $33,183 $34,378 $33,508 $34,233 $37,065 $444,393
64 58,679 -$4,471 -$2,418 -$3,028 $2,579 $8,209 -$8,071 $929 -$3,041 $1,004 -$2,721 52,422 $72
Page 2 of 2
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FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
January 15, 2002
To:
MAYOR WIGGINS AND CITY COUNCIL
FROM:
Keith Bogues, Training Officer
Dan McKeen, Fire Chief Q ~ -
SUBMITTED By:
SUBJECT:
Acceptance of the Bid Proposal for a Self-Container Breathing Air
Compressor
Summary: In June of 200 1, the City Council authorized the Fire Department to call for bids for a
self-contained breathing air compressor. We received two bid proposals for this purchase. The City
Clerk opened all bids on December 17,2001. After careful consideration, the Fire Department found
that the Sea Western bid proposal closely met our specifications, is approximately $900 under our
budget limit of $32,000, and was the lowest in cost.
Recommendation: The Fire Department recommends the City Council accept the bid proposal
submitted by Sea Western for the supply and installation of a new self-contained breathing air
compressor with the optional three cylinder fill station for $31,081.60.
Background I Analysis: On December 17,2001, the City Clerk opened two bids from vendors for
a self-contained breathing air (SCBA) compressor meeting the requirements set forth in the City of
Port Angeles' invitation to bid.
Our Invitation to Bid requested that the bidders provide uswith the cost for a SeBA compressor as
well as the cost for enhancement options. The following criteria was used to arrive at our final
recommendation:
Specifications: Both of the proposed SCBA compressors are manufactured by reputable
manufactures and are very similar in function. L. N. Curtis & Sons, the vendor for CompAir took
no exceptions to our specifications. Sea Western, the vendor for Bauer, took one exception.
· The Compressor Committee found the exception taken by Sea Western not to be significant,
as it does not effect the safe operation of the compressor unit.
49
Mayor and City Council
Page 2
January 3, 2002
Both system manufacturers offer similar warranties and have service representatives in the Seattle
area.
Self-Contained Breathing Air Apparatus
Bid Proposal Comparisons
Bidder Brand Exceptions to Basic Bid Optional Total
Bid Specs without three Compressor
Options * cylinder fill Cost
station * Including Fill
Station
Sea Western Bauer 1 $30,265.60 $816.00 $31,081.60
L. N. Curtis Comp Air none $31,359.42 $1,077.12 $32,436.54
& Sons
* includes 8.8% sales tax
KB/cw
Attachments
50
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~ORTANGELES
WAS H l N G TON, U. S. A.
City Council Memo
Date:
January 15, 2002
To:
Mayor Wiggins and City Council
. .jl( l' Chi f
Tom Riepe, Po Ice e
From:
Subject:
Purchase Of Three Police Vehicles
Summary: The Police Department's 2002 budget includes funds for the replacement of three
vehicles, two 1991 patrol vehicles and one 1989 unmarked vehicle. The department would like to
purchase, through the state contract, two 2002 Ford Crown Victoria Police Interceptors at the price,
including options, of$21,544 each plus sales tax, and one 2002 Dodge Intrepid at the price,
including options, of$18,662 plus sales tax. (The lower price is for the unmarked vehicle.) The total
purchase price for the three vehicles would be ($21,544 + $21,544 + $18,662) $61,750 plus sales
tax. Approximately $40,000 had previously been set aside for the replacement of the vehicles
through the equipment services vehicle replacement fund. The remainder of the funds were
budgeted in the 2002 Police Department capital expenditure. The total 2002-budgeted amount for
the purchase of the three vehicles and necessary emergency equipment is $79, 184.
.
Recommendation: Authorize the Police Department to purchase, through the state contract,
two 2002 Ford Crown Victoria Police Interceptors and one 2002 Dodge Intrepid for the price
of $61,750 plus sales tax.
Background / Analysis: In 2001 the department purchased three 2001 Chevrolet Impala patrol
vehicles from a local dealer at the same price as the 2001 state contract. The cost was
\. approximately $2,000 per vehicle less than a 2001 Ford Crown Victoria patrol vehicle on the state
contract. Weare satisfied with the performance of the 2001 Impalas but, compared to the Ford
Crown Victoria, they have a lower roof line which makes them harder to get in and out of, a slightly
smaller interior, and a narrower swept back rear window with less visibility than the Ford Crown
Victoria. This year the Chevrolet Impala is not available on the state bid and the purchase price from
a local dealer, although very good, would be only $200 less than the department preferred Ford
Crown Victoria on the state contract.
We worked with the local car dealers in the hope that we could purchase the new vehicles locally but
they can't come close to meeting the state bid contract price due to factory incentives and rebates
that go back to the high volume dealers who hold the state contract.
. 101-01-001
51
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52
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CALL TO ORDER:
ROLL CALL:
Amendment to 1992
Agreement between the
City and Klallam Elwha
Tribe
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
December 27, 2001
Mayor Doyle called the special meeting of the City Council to order at 8:35 a.m.
Members Present:
Mayor Doyle, Councilmembers Campbell, McKeown,
Wiggins, and Williams.
Members Absent:
Councilmembers Erickson and Hulett.
Staff Present:
Manager Quinn, Attorney Knutson, M. Connelly, T. Smith,
and C. Hagar.
Public Present:
J. Harmon.
Mayor Doyle opened the special meeting, explaining the purpose was to amend the
agreement between the City of Port Angeles and the Lower Elwha Klallam Tribe
regarding Ediz Hook. The amendment in question was approved by the City Council
at the December 3rd meeting, and certain language now needs to be clarified in the
agreement... Manager Quinn explained that the words in the amendment were clearly
dermed as a" lease agreement," but in further deliberations with the parties involved and
legal representation, the City feels there needs to be some modified language in
reference to Tribal Trust.
Economic Development Director Smith, after providing a brief history of the project,
advised that the language needed to be changed in two ways: 1) change the size and the
parcel available and 2) broaden the use of the site to not only include cultural and
interpretive facilities, but to also provide for an economic development opportunity,
specifically a marina opportunity. Mr.. Smith further commented on the number of boat
slips proposed for the marina and the extension into the tideland, accommodating boats
in the $1-15 million dollar value. He then introduced Mr. Sullivan and Ms. Charles of
the Elwha Tribe.
Attorney Knutson explained in detail the proposed changes in the wording of the
amendment. Councilman Wiggins asked for an explanation of ownership of Tribal
Trust relative to a lease, and Attorney Knutson answered that Tribal Trust is a somewhat
complicated legal concept, varying from tribe to tribe. In this situation, it relates to how
property ended up as part of a reservation or some other form of Indian land. He further
stated that the reason the City needs to have this language as broad as possible, is to
make sure that when this does get to the level of Congress, that the appropriate transfer
language can be put into the Federal Law. Tribal Trust, in addition to being a
complicated concept in terms of getting the land into the right ownership interest, is also
complicated in terms of accompanying jurisdictional issues. Tribal Trust primarily
deals with the relationship between the Federal government and the particular Tribe
involved. A trust relationship exists between the Federal government and the Tribe that
results from this transfer of land into Tribal Trust. There will be Federal regulations
that this project will have to comply with, even though the land is in Tribal Trust.
Councilman Wiggins then asked about the police powers relative to this property.
53
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CITY COUNCIL SPECIAL MEETING
December 27,2001
Amendment to 1992
Agreement between the
City and Klallam Elwha
Tribe (Cont'd)
Attorney Knutson indicated that it will have a bearing on police powers, and that those
powers will be handled pursuant to Tribaljurisdiction or an agreement between the City
and the Tribe. The specifics of this issue will be further discussed as the project is
developed. Because security on the site is an important issue, all agreed that policing
arrangements must be as efficient and effective as possible.
.
In response to Councilman Wiggins inquiry regarding tax implications, Manager Quinn
responded that the Federal government does not pay taxes on its property, so no changes
would be made in terms of asset values to the City. The only monies realized would be
through a Leasehold Excise Tax, in lieu ofa property tax, of 12.84 per cent of the lease,
which can be entered into by an agreement of parties involved. Attorney Knutson
added that, once the property is in Tribal Trust, it would no longer be subject to State
taxes. Director Smith indicated this issue will be discussed further with the developer,
as further agreements will be forthcoming throughout the project. Manager Quinn
added that the developer, the Lower Elwha Tribe, and the City are all looking at this
project from a partnership viewpoint as something that will benefit the entire
community .
Councilman Wiggins then asked if, in signing the agreement, potential revenues will
be cut off from the City. Attorney Knutson responded that a portion ofland on Ediz
Hook would be leased to the Tribe, pursuant to the 1992 Elwha Restoration Act, and
that portion of land would no longer be subject to State taxes, whether property or
leasehold excise taxes.
Councilman Campbell supported Councilman Wiggins' point about closing off the
opportunities for future revenues, but, from a practical viewpoint, the opportunities for
realizing tax revenue off the property are slim to none in the future. He explained that
a development on Ediz Hook isn't going to occur except on Tribal Trust lands, because
of all the rules and regulations that are in place, so this is an opportunity, as Manager
Quinn pointed out, for the City, the Tribe, and the private developer to create a good
economic development opportunity which will pay dividends throughout the
community.
.
R. L. McMicken, 817 E. 6th St., asked that the Council refer to the Treaty of 1855.
Following a brief summary, Councilman Campbell moved to rescind the action of
the approval of the Agreement of December 3, 2001 between the City of Port
Angeles and the Lower Elwha K1allam Tribe regarding Ediz Hook.
Councilwoman McKeown seconded the motion, which carried unanimously.
Councilwoman McKeown moved to authorize the Mayor to sign a revised
amendment to the Agreement between the City of Port Angeles and the Lower
Elwha K1allam Tribe regarding Ediz Hook that would be consistent with the
agreement that has been presented to the Council this date. Councilman Campbell
seconded the motion, which carried unanimously.
ADJOURNMENT:
The meeting was adjourned at 9:00 a.m.
Glenn Wiggins, Mayor
Becky J. Upton, City Clerk
.
54
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CALL TO ORDER:
Administration of
Oath of Office
Election/Seating of
Mayor
Election/Seating of
Deputy Mayor
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PUBLIC CEREMONIES,
PRESENTATIONS AND
PROCLAMA1IONS:
Nomination of Brad
Collins - College of
Fellows of the American
Institute of Certified
Planners
CITY COUNCIL MEETING
Port Angeles, Washington
January 2, 2002
Mayor Pro Tern Wiggins called the regular meeting of the Port Angeles City Council
to order at 6:00 p.m.
Deputy Clerk Pennino administered the oath of office to Gary Braun, Richard Headrick,
Karen Rogers, and Larry Williams who were then immediately seated with the City
Council.
Mayor Pro Tern Wiggins opened nominations for the position of Mayor. Councilman
Campbell placed the name of Glenn Wiggins in nomination for Mayor. There being no
further nominations, Councilman Campbell moved to elect Glenn Wiggins as
Mayor. Councilmember Erickson seconded the motion, which carried
unanimously. Glenn Wiggins was then seated as Mayor.
Mayor Wiggins opened nominations for the position of Deputy Mayor and then placed
the name of Orville Campbell in nomination for Deputy Mayor. There being no further
nominations, Mayor Wiggins moved to elect Orville Campbell as Deputy Mayor.
Councilmember Rogers seconded the motion, which carried unanimously. Orville
Campbell was then seated as Deputy Mayor.
Members Present:
Mayor Wiggins, Councilmembers Braun, Campbell,
Erickson, Headrick, Rogers, and Williams.
Members Absent:
None.
Staff Present:
Manager Quinn, Attorney Knutson, Deputy Clerk Pennino,
B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe,
K. Asquith, C. Hagar, T. Smith, P. Rasler, and C.
Kochanek.
Public Present:
L. Lee, T. Price, and D. Kari.
The Pledge of Allegiance was led by former Mayor Larry Doyle.
Following the Pledge of Allegiance, Mayor Wiggins presented City pins to the new
Councilmembers.
Manager Quinn reviewed the Myer R. "Mike" Wolfe Award for Outstanding Service
to the Planning Profession given to Brad Collins, Community Development Director.
In addition to this award, Mr. Collins was also nominated to the College of Fellows of
the American Institute of Certified Planners (AICP). Mr. Collins was recognized for
his contributions to the planning profession over a 31-year career. Manager Quinn then
presented Director Collins with a plaque from the Washington Chapter of the American
Planning Association.
55
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CITY COUNCIL MEETING
January 2, 2002
PUBLIC CEREMONIES,
PRESENTATIONS AND
PROCLAMATIONS:
(Cont'd)
Break
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDA:
WORK SESSION:
Morse Creek Basin
Watershed Plan
Recommendations
FINANCE:
Mayor Wiggins thanked the Council for its expression of confidence by electing him
Mayor; he stated that this Council will try to live up to the work standards set by its
predecessors. He then complimented the talents within the City and within the Council
and, expressed the Council's desire to be known as a hard-working group focused on the
public's interest. He added that he was looking forward to working with City staff and
with Manager Quinn. Mayor Wiggins expressed his delight in having Councilman
Campbell as Deputy Mayor. Councilman Campbell echoed the Mayor's sentiments
regarding the Council and staff and stated that the next two years will be filled with
opportunities and challenges.
.
Following Councilman Campbell's comments, Mayor Wiggins recessed the meeting for
refreshments at 6:10 p.m. The meeting reconvened at 6:32 p.m.
Mayor Wiggins then directed changes to the Agenda to reflect the reversal of order of
the "Late Items" and "Work Session."
Following the Mayor's recognition of former Mayors Chuck Whidden and Prosper
Ostrowski and Port Commissioner Len Beil, Manager Quinn requested that the Fire Hall
Roof Repairs memo be placed on the agenda as Item #5 under Other Considerations.
Mr. Dick Goin, 502 Viewcrest, spoke on the proposed Marina on Ediz Hook, expressing
concerns raised and suggestions for moving the project along at a more rapid rate. He
thanked Attorney Knutson and Economic Development Director Smith for their
assistance in providing him with information. His major concerns were that public
access to the beach be protected, that more parking is still a necessity should fishing
increase in future years, and that a secondary ramp is essential to the Marina. Mr. Goin
also addressed regulations and tribal limitations and expressed his hope that the City is
not going to by-pass certain County and State regulations. Over-flooding by large fall
tides, breakwater issues, juvenile salmon and migration, and shading on marine
vegetation were also mentioned by Mr. Goin as matters which are problematically
inherent to the proposed Marina.
.
Following Mr. Goin's remarks, Manager Quinn affirmed the City's interests in these
matters of development and environmental impact and assured Mr. Goin that staff is
aware of these issues and would follow through as the project develops. He also
reminded the Council that this projectis under the lead management of the Lower
E1wha K1allam Tribe, and stated that the City will work with the Tribe, who is also very
concerned about development and environmental impacts of any development.
Director Collins reviewed Water Resource Inventory Area 18, the Morse Creek to
Elwha River Basins, and the proposed policies for the watershed plan. He then
explained the Elwha Morse Management Team's (EMMT) recommendation worksheet
to the Council. Director Collins directed attention to those items which need Council's
acceptance: Item II under In-Stream Flows was accepted; Councilmember Erickson
requested that Item III under Water Quantity be addressed at the January 15th Council
Meeting. Item IV under Water Quantity was accepted. Items I, II, IV, VI, and VII
under Water Quality, per Director Collins' suggestion, were accepted; and Item III will
be included in Item VII. Under Habitat, Items II, III, IV, V, VIII, and XV were
accepted as written; Items XII and XIII were postponed for discussion. At the January
15th Council meeting.
Following a brief question and answer session, Councilman Campbell moved that the
Council endorse the items under In-stream Flows, Water Quantity, Water Quality,
and Habitat that have been identified as being acceptable to the City. Councilman
Braun seconded the motion, which carried unanimously.
.
None.
56
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CONSENT AGENDA:
CITY COUNCIL
COMMITTEE
REPORTS:
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
RESOLUTIONS:
OTHER
CONSIDERATIONS:
Emergency Services
Personnel Tribute
Monument - Francis
Street Park
2002 Contract for
Indigent Defense Services
CITY COUNCIL MEETING
January 2,2002
Councilman Braun moved to accept the Consent Agenda to include: 1) City Council
minutes - December 17, 200 I special meeting (Lodging Tax and Downtown Forward
Joint Meeting); 2) City Council minutes - December 18,2001 regular meeting; 3) Surge
Tank Bid Award Acceptance; 4) NWPPAlElectrical Safety Consultants International
Contract for 2002; 5) USDA Agreement to Provide Wildlife Services for 2002; 6)
Payroll Information - December 23, 2001 - $433,228.76, Electronic Payments: Dec. 21
- $1,339,134.00, and Check Register: Dec. 27 - $907,881.02. Councilman Campbell
seconded the motion. CounciImember Erickson abstained from the adoption of the
City Council Special Meeting minutes because of absence. Following a brief
discussion, the motion carried 6-1, with Councilmember Erickson abstaining.
None.
None.
None.
1.
Emergency Services Personnel Tribute Monument - Francis Street Park
Following Mayor Wiggins' introduction, Director Connelly presented overhead
illustrations of the proposed monument and background information regarding a tribute
to the area's emergency services personnel. Alan Barnard of the Citizens Committee
responded to the Mayor's question regarding the names to appear on the monument by
stating that the names would represent two categories: public safety personnel who are
either injured or killed in the line of duty, and names of those personnel that meet a
criteria established in conjunction with the public safety sector who have served a
substantial part of their career with Clallam County. Mr. Barnard stressed that this
would be a living monument to pay tribute to those protecting the citizens of the
County .
Councilman Campbell commented on Mr. Barnard's involvement in generating public
interest in this tribute and inquired about the success of the fund-raising campaign to
date. Because the tribute required approval of a location, Mr. Barnard explained that
the major work in fund raising cannot commence until a location is chosen. Mr.
Barnard then recognized Mike Millar, Mr. & Mrs. Harbick, Ellie McCormick and
complimented them on their hard work in supporting this project. Mr. Millar asked that
the Police and Fire Chiefs comment on the monument. Chief Riepe, in reference to the
public safety issues involved, thanked the grassroots committee for its efforts in
thanking and appreciating government efforts on behalf of the citizens. Councilman
Braun also complimented the committee for this project in recognition of present and
past members of fIre and police services. Tim Riley, Port Angeles, expressed his
support of this project based on his experience as a cadet in the California Highway
Patrol Academy; he mentioned possible future involvement in the upkeep of the
monument by local scouting groups.
Following a brief discussion, Councilman Williams moved to approve the concept
for locating an Emergency Services Personnel Tribute monument as part of the
flag plaza at Francis Street Park. The motion was seconded by Councilman Braun
and carried unanimously.
2.
2002 Contract for Indigent Defense Services
Following a brief explanation by Attorney Knutson, Councilmember Erickson stated
57
- 3 -
CITY COUNCIL MEETING
January 2, 2002
2002 Contract for
Indigent Defense Services
(Cont'd)
Council Committee
Reorganization
Consent Agenda
Proposal
Break
Fire Hall Roof Repairs
PUBLIC HEARINGS -
QUASI-JUDICIAL:
PUBLIC HEARINGS -
OTHER:
INFORMATION:
EXECUTIVE SESSION:
ADJOURNMENT:
that she would abstain from the vote for professional reasons. Councilman Campbell
moved to authorize the Mayor to sign the Agreement for Indigent Legal Defense
Services with the Clallam-Jefferson Public Defender in the amount of $33,000.00
per year. Councilmember Rogers seconded the motion, which carried 6-1, with
Councilmember Erickson abstaining.
.
3.
Council Committee Reorganization
Following an explanation of the proposed reorganization by Manager Quinn, the
Council debated the benefits of restructuring their committee assignments.
Councilmember Rogers moved to adopt the proposed Council Committee
Reorganization. Councilman Headrick seconded the motion. A vote was taken
on the motion, which carried 4 - 3, with Council members Headrick, Braun,
Campbell, and Rogers voting in favor of the motion and Mayor Wiggins and
Council members Williams and Erickson voting in opposition. Following the vote,
the Councilmembers reported their top three membership choices to Mayor Wiggins
and agreed to fmalize assignments at a later time.
4.
Consent Agenda Proposal
Mayor Wiggins read the summary of the proposal. After a brief discussion and further
support from Manager Quinn, the Mayor requested to meet with Attorney Knutson,
Councilman Campbell, and Manager Quinn on Mondays at 4:30 p.m to review the new
agendas. Councilmember Erickson moved to approve the conceptual change in the
preparation of the agenda. Councilman Campbell seconded the motion, which
carried unanimously.
Mayor Wiggins recessed the meeting for a break at 8:32 p.m. The meeting reconvened
at 8:45 p.m.
.
5. Fire Hall Roof Repairs Project Number 21-14, Change Order No.2
Director Cutler reviewed the Fire Hall repairs regarding ceiling and insulation removal
and explained the additional necessity of clean up and mold encapsulation. Following
a brief question and answer session, Councilman Braun moved to approve and
authorize the City Manager to sign Contract Change Order No.2 in the amount
of $9,285.65. Councilman Williams seconded the motion, which carried
unanimously.
None.
None.
Manager Quinn reported that the Gateway Committee Meeting scheduled for January
3'd has been cancelled. He announced the appointment of Mayor Wiggins to the
National League of Cities Energy, Environment and Natural Resources Policy
Committee by the Association of Washington Cities. He directed attention to the other
items contained in the Information Agenda.
None.
The meeting was adjourned at 9:00 p.m.
.
Glenn Wiggins, Mayor
Becky J. Upton, City Clerk
58
- 4-
02/01/10-08:06
'\
.
Fnd Opt Check
Nl.IIlber
001
67384
67403
67413
67424
67431
67442
67459
67477
67500
67516
0001
City of Port Angeles - LIVE MACHINE
January 10 2002
CHECK REGISTER
Date From 12/22/2001 To 01/04/2002
Vendor
Name
Vendor
Number
Clallam Co Treasurer 03075
Moore Medical Corporation 13063
PLF, Inc 16565
Quill Corporation 17000
Sheshunoff Information Svcs 19843
Washington State Treasurer 23120
COW Government Inc. 03336
Ham Radio Outlet Inc. 08034
P & R Paper Supply Company Inc 16570
Sirchie Fingerprint Lab Inc 19635
67425 Qwest
21001
67431 Sheshunoff Information Svcs 19843
67448 AT&T Business Service 01085
67478 Hansen's Trophy 08047
67499 Olympic Mailing Services 15220
67500 P & R Paper Supply Company Inc 16570
67503 Port Angeles City Treasurer 03062
.
67505 Public Safety Testing.com 16571
67521 Verizon Wireless, Bellevue 01105
67375 Asset Valuation Services Inc. 01264
67416 Pitney Bowes Credit Corp 16127
67417 Pitney Bowes Inc. 16018
67421 Postmaster 16028
67425 Qwest 21001
0002
67428 Ricoh Business Systems 18398
67429 Ricoh Business Systems Inc 18425
67440 WFOA (WA Finance Officers Assn 23006
.
67459 COW Government Inc.
03336
Description
GL Code
Number
CVCA remittance for November
Respirator
Film
File pockets,post-its,clips
Phone director
Audio tapes
Managing Risk Binder & Data
Revenue remittance November
Samsung syncmaster
Microphone,headset,switch
Soup spoons
Drying cabinet,filters,shelves
2294000
2370000
2370000
2370000
2370000
2370000
1 2370000
1 2293000
1 2370000
1 2370000
1 2370000
1 2370000
Total for Department
12-14 Qwest billing 111 4210
12-14 Qwest billing 113 4210
12-14 Qwest billing 124 4210
Managing Risk Binder & Data 113 3101
12-13 AT&T billing 111 4210
Plaques,engraving,nametags 112 3101
Annexation printing/mailing 111,3101
Soup spoons 125 1019
Plates, forks 112 3101
Council film developing 112 3101
Batteries 124 3101
2002 Recruiting Membership fee 113 4131
12-15 Verizon billing 111 4210
12-15 Verizon billing 112 4210
Total for Administration
Annual support 1/27/02-1/27/03 230 4150
Mailing machine-4th Qtr 2001 205 4530
Postage machine supplies 205 3101
Renew bulk imprint permit #67 205 4210
12-14 Qwest billing 201 4210
12-14 Qwest billing 230 4210
12-14 Qwest billing 240 4210
Copier rental 900-0005345-000 205 4530
CPC-service,supply 205 4530
Color copies 205 4530
Color copies 205 4530
Cash Flow Statement-Kheriaty 230 4310
Cash Flow Statement=Asquith 230 4310
Cash Flow Statement-Veldhouse 230 4310
Cash Flow Statement-Wood 230 4310
Cash Flow Statement-Possinger 230 4310
Annual dues 2002-Asquith 230 4901
A~ dues-2002 Ziomkowski 201 4901
Samsung syncmaster 240 4810
Page
Amount
202.91
4.35-
4.97-
21.41-
.91-
4.91-
16.81-
9,360.04
65.35-
26.06-
3.47-
694.54-
8,720.17
94.01
94.01
47.01
221.76
53.87
145.85
108.90
45.82
11.25
1.06
7.56
420.00
16.76
16.76
1,284.62
325.80
1,173.66
185.81
125.00
94.01
117.51
282.03
632.13
15.47
151.26
3.55
50.00
50.00
50.00
50.00
50.00
50.00
50.00
862.25
02/01/10-08:06 City of Port Angeles - LIVE MACHINE January 10 2002 Page 2
CHECK REGISTER
Date From 12/22/2001 To 01/04/2002 .
Fnd Opt Check Vendor Vendor Description GL Code Amount
Number Name Nunber Number
67502 Papandrew, Karen E 16568 Accounting,consulting svcs 230 4150 60.00
Total for Finance 4,378.48
0003 67424 Quill Corporation 17000 Phone director 311 3101 11.90
67425 Qwest 21001 12-14 Qwest billing 311 4210 164.54
67464 Clallam Jefferson Public Dfndr 03274 Public Defender fees-January 312 4150 2,500.00
67497 Office of The Code Reviser 15019 WA State Register renewal 2002 311 3101 210.60
Total for Attorney 2,887.04
0004 67373 AT&T Wireless Services 01404 12-14 AT&T ale 49079080 420 4210 1.14
67425 Qwest 21001 12-14 Qwest billing 411 4210 94.01
Total for Planning 95.15
0005 67382 Clallam Co Humane Society 03072 Contract payment December 2001 530 4150 3,528.52
67383 Clallam Co Sheriff's Dept 03074 Inmate care-August 512 5099 27,555.23
67403 Moore Medical Corporation 13063 Respirator 530 3101 57.35
67424 Quill Corporation 17000 File pockets,post-its,clips 534 3101 282.52
67425 Qwest 21001 12-14 Qwest billing 511 4210 164.5.
12-14 Qwest billing 534 4210 117.5
12-14 Qwest billing 530 4210 23.50
67456 Blumenthal Uniforms & Equipmt 02047 Shirt,emblem,alteration-Kuch 530 2080 113.29
Ultrastinger,cord,gloves-Viada 530 2080 208.06
67505 Public Safety Testing.com 16571 2002 Recruiting Membership fee 530 4150 420.00
67507 Qwest 21001 12-20 Qwest billing 534 4210 261.45
67511 Ruddell International 18032 Air cartridges 530 3180 549.31
67516 Sirchie Fingerprint Lab Inc 19635 Drying cabinet,filters,shelves 530 3180 9,164.54
67521 Verizon Wireless, Bellevue 01105 12-15 Verizon billing 530 4210 421. 71
67522 WA State Patrol 23057 Marijuana Leaf Identification 530 4310 191. 00
Total for Pol ice 43,058.51
0006 67373 AT&T Wireless Services 01404 12-02 AT&T ale 47951801 643 4210 32.40
67374 Abram, Jeff 01054 Reimburse safety glasses 641 2080 56.81
673n Bogues, Keith 02165 Tuition reimbursement 645 4310 340.22
67400 McKeen, Daniel 13110 Reimburse-Fireflow workshop 642 4310 78.55
Reimburse cooking utensils 684 3101 141.04
67415 Patterson, Jake 16516 Reimburse clothing allowance 643 3101 129.95
67420 Port Angeles Fire Department 16025 Food for Fireflow class 642 4310 31. 17
Food for Fireflow class 611 3101 24.84
67425 Qwest 21001 12-14 Qwest billing 611 4210 117.51
12-14 Qwest billing 642 4210 23.50
12-14 Qwest billing 643 4210 23.50
12-14 Qwest billing 641 4210 70.5.
67433 Toga'S International Cuisine 20278 Gift certificates EMT testing 643 4310 200.0
67449 AT&T Wireless Services 01404 12-02 AT&T ale 45598455 642 4210 17.42
67456 Blumenthal Uniforms & Equipmt 02047 Shirts,patches,zippers 643 2080 54.19
e&-patterson 643 2080 259.13
Pants-Rose 641 2080 129.42
r-
I
02/01/10-08:06
City of Port Angeles - LIVE MACHINE
.
CHECK REGISTER
Date From 12/22/2001 To 01/04/2002
Fnd Opt Check
Number
Vendor
Name
Vendor
Number
67463 Clallam Co EMS/
67474 Gall's Inc.
67477 Ham Radio Outlet Inc.
67503 Port Angeles City Treasurer
67504 Portside Inn
03068
07027
08034
03062
16440
67521 Verizon Wireless, Bellevue
01105
0007 67425 Qwest 21001
67437 Utilities Underground Loc Ctr 21010
67466 Complete Line, The 03087
67503 Port Angeles City Treasurer 03062
67521 Verizon Wireless, Bellevue 01105
.
0008 67412 Olympic Electric Co. Inc. 15024
67422 Precision Dynamics Corporation 16109
67425 Qwest 21001
67426 Qwest Dex The Directory Source 21024
67507 Qwest 21001
67508 Qwest Communications 21087
67514 Sears Commercial One 19109
101 0001
67418 Port Angeles Chamber Of Comm. 16023
.
67458 Brewer, David
02055
102 0007
67376 Blue Mountain Tree Service Inc 02021
Description
January 10 2002
GL Code
Number
Medic I Advisory for January 643 4150
Maxi medic bag 643 3101
Microphone,headset,switch 648 3101
Reimbursement 643 2080
Room #318 12/9-12/12-Creighton 642 4310
Room #319 12/9-12/12-Harvey 642 4310
12-15 Verizon billing 643 4210
12-15 Verizon billing 641 4210
12-15 Verizon billing 641 4210
12-14 Qwest billing
November Locates
Drafting brush
Labels,cleaner,finger pads
Working Lunch with PUD
12-15 Verizon billint
12-15 Verizon billing
12-15 Verizon billing
F lex conduit
Pink narrow Tytan
12-14 Qwest billing
12-14 Qwest billing
12-14 Qwest billing
12-14 Qwest billing
12-14 Qwest billing
12-14 Qwest billing
12-14 Qwest billing
12-14 Qwest billing
Directory listings
12-14 Qwest billing
Directory advertising
Tape player, recorder
Visitor Center expenses-Dee
Hurricane Ridge,brochures
Internet service January 2002
Internet service December 2001
Contract services for January
Total for Fire
711 4210
711 4150
711 3101
711 3101
711 3101
711 4210
711 4210
711 4210
Total for Public Works
862 3120
862 3101
811 4210
866 4210
865 4210
861 4210
862 4210
862 4210
865 4210
862 4210
866 4410
862 4210
866 4410
861 3501
Total for Parks & Recreation
Total for General Fund
115 5083
115 5083
122 4150
122 4150
115 4990
Total for Convention Center Fund
~Jl removal- West 5th St
752 4810
Page 3
Amount
500.00
68.98
343.76
11.51
148.77
148.77
9.92
1.09
10.89
2,973.85
658.07
21.86
2.57
79.84
26.11
9.92
9.92
9.92
818.21
30.30
99.21
70.51
23.50
23.50
47.01
23.50
70.51
39.08
57.60
139.55
43.03
727.65
64.91
1,459.86
65,675.89
317 .80
1,528.96
215.00
305.83
100.00
2,467.59
486.90
02/01/10-08:06
City of Port Angeles - LIVE MACHINE
CHECK REGISTER
Date From 12/22/2001 To 01/04/2002
January 10 2002
Fnd Opt Check Vendor Vendor Description GL Code
Number Name Number Number
67425 Qwest 21001 12-14 Qwest billing 752 4210
67438 Verizon Wireless, Bellevue 01105 12-05 Verizon billing 752 4210
67513 Sanderson Safety Supply Co. 19048 Hard hats 752 3120
67520 Traffic Safety Supply Co. 20010 Surface mounted delineator 752 3125
67521 Verizon Wireless, Bellevue 01105 12-15 Verizon billing 752 4210
103 0001
107 0005
110 0001
172 0002
174 0008
310 0007
0008
67419 Port Angeles Downtown Assn.
67425 Qwest
67424 Quill Corporation
67425 Qwest
67381 Clallam Co EDC
16024
21001
17000
21001
03067
67396 KC Contracting 11261
67411 Olympic Community Action Progs 03022
67386 Cottam, Amber
67387 Cottam, Leonard
67398 Laurel Lanes Corp.
67432 Sound Restaurant Supply Inc.
67454 Bargreen Ellingson
67503 Port Angeles City Treasurer
67397 Lakeside Industries Inc.
67413 PLF, Inc
67468 Delhur Industries Inc
67498 Olympic Bank
67526 Wiss Janney Eistner Assoc Inc
03610
03636
12173
19315
02081
03062
12036
16565
04042
15132
23619
67393 Frontier Bank/Carol L Browning 14177
67423 Primo Construction Inc. 16033
Contract 1st Quarter 2001
Registration Office of Trade
Contract 2nd quarter 2001
12-14 Qwest billing
Total for Street Fund
123 4150
123 4150
123 4150
123 4210
Total for Economic Development
Audio tapes
12-14 Qwest billing
PA Marketing project
PA Marketing project
532 3101
532 4210
Total for PenCom
130 4150
130 4150
Total for "Port Angeles Works"
Roof repair-Laib RPA05E
Administrative fee #RPA05E
214 4150
214 4150
Total for PA Housing Rehab Project
Food for Daycamp
New Year's Teen dance balance
48 games of bowling
Dishwasher soap
Plexiglass
Rain Gear Run
Photo processing
Film for Holiday picnic
888 3101
888 4150
888 3101
889 3101
889 3101
888 3101
888 3101
888 3101
Total for Recreational Activities Fund
2001 Paving Program Project 20 792 6510
Film 783 3101
Edgewood Dr realign,payment 4 774 4150
Retainage-Delhur Industries 774 4150
Fire station roof leakage 783 4150
~nage #7173001392-Primo
Francis St Park - Pmt #6
Total for Public Works
890 4150
890 4150
Page 4
.
Amount
70.51
11.62
123.04
114.41
1.92
808.40
3,750.00
140.00
3,750.00
23.50
7,663.50
64.79
399.54
464.33
750..
1,170.L
1,920.00
480.00
100.00
580.00
64.81
250.00
84.00
193.52
390.60
8.28
38.77
21.99
1,051.97
197,980.52
65.63
93,981.29
4,946.38
4,323.0.
301,296.83
1,258.69
25,979.45
02/01/10-08:06
City of Port Angeles - LIVE MACHINE
CHECK REGISTER
Date From 12/22/2001 To 01/04/2002
.
Fnd Opt Check
NlIIIber
401
.
.
Vendor
Name
Vendor
Number
67395 Goochy Investments
67414 Paintball, Daz
67439 WESCO Distribution Inc.
07367
16567
23150
67444 Western States Electric Inc.
23025
67501 Pacific Metering Inc.
16494
67525 Western States Electric Inc.
23025
0009.
67425 Qwest 21001
67434 TriAxis Engineering Inc 20274
67441 Washington (DRS), State of 23141
67446 Winstead Sechrest & Minick PC 23610
67462 Captain T's 03048
67503 Port Angeles City Treasurer 03062
67506 Public Utility Dist Clallam Co 16038
67507 Qwest 21001
67517 Sound Analytical Services Inc 19025
67521 Verizon Wireless, Bellevue 01105
67525 Western States Electric Inc. 23025
Description
January 10 2002
GL Code
NlIIIber
Total for Parks & Recreation
Total for Capital Improvement Fund
Utility overpmt rfd-074683012
Utility overpmt rfd-019526005
Bolts,washers,brackets
Bolts,washers,brackets
Guy wire,cutouts,riser poles
Guy wire,cutouts,riser poles
Guy wire
Fuse links,Guy wire,bolts
Fuse links,Guy wire,bolts
Connectors
Freight charges
Current transformers
Current transformers
Current transformers
Current transformers
Connectors
Connectors
12-14 Qwest billing
'I' Street Substation Rebuild
Circuit Switch Design Project
Statewide pensioners November
Cable renewal pe 11-30
Custom embroidery
Filing fee
Callout 12-14 meals
12-19 billing-Lauridson Blvd
12-14 billing Golf Course Rd
12-14 Qwest billing
PCB analysis in transformers
12-15 Verizon billing
Wire
Wire
Pl iers
Connectors
Machine bolts
Machine bolts
Pressure vacuum gauge
Nylon thread
Wrenches,screwdrivers,pliers
Wrench
Lugs
63
401 1222200
401 1222200
401 1414000
401 1411000
401 1414000
401 1411000
401 1411000
401 1414000
401 1411000
401 1411000
401 1411000
401 1414000
401 1411000
401 2370000
401 1411000
401 1414000
401 1411000
Total for Department
911 4210
930 4150
930 4150
911 2030
911 4150
911 3120
911 4990
911 4810
911 3350
911 3350
911 4210
911 4810
911 4210
911 3402
911 3402
911 3501
911 4810
911 4810
911 4810
911 4810
911 3402
911 3501
911 3501
930 3402
Total for Light
Page 5
Amount
27,238.14
328,534.97
43.75
34.86
82.00
926.06
920.00
459.56
162.30
433.00
893.16
243.46
84.58
253.41
7.79
21.42-
21.42
792.00
64.94
5,400.87
329.04
1,320.00
4,167.24
200.16
2,466.00
10.37
8.00
19.00
19.32
16.04
41. 78
52.50
18.49
187.46
187.45
76.57
121. 73
33.81
101.43
316.55
101.43
694.27
51.57
185.03
10,725.24
02/01/10-08:06
City of Port Angeles - LIVE MACHINE
January 10 2002
CHECK REGISTER
Date From 12/22/2001 To 01/04/2002
Fnd Dpt Check
Number
Vendor
Name
Vendor
Nl.IIi>er
402
67402 Milltronics Inc
67481 Industrial Gaskets Inc
13631
09148
0007
67391 Familian NW
06020
67402 Milltronics Inc 13631
67407 Oak Harbor Freight Lines Inc. 15079
67410 Olympic Chemical Corporation 15117
67425 Qwest 21001
67430 S & B Inc. 19040
67437 Utilities Underground Loc Ctr 21010
67443 Water Environment Federation 23031
67445 Whitney Equipment Co. Inc. 23073
67462 Captain TiS 03048
67465 Cole Industrial Inc. 03300
67473 GRCC/WW 07026
67480 Harrington Industrial Plastics 08444
67481 Industrial Gaskets Inc 09148
67482 WWCPA Secretary-Treasurer 23216
67489 Midwest Laboratories Inc 13530
67492 Morrison Construction 13013
67494 Mt Pleasant Country Supply 13521
67502 Papandrew, Karen E 16568
67503 Port Angeles City Treasurer 03062
67506 Public Utility Dist Clallam Co 16038
67510 Rogers Machinery Co Inc. 18196
67515 Siemens Bldg Technologies Inc 19682
67524 Washington (DOH), State of 23107
Description
GL Code
Number
Total for Light Fund
Transducer
Silicone sponges
402 2370000
402 2370000
Total for Department
Effluent pump 754 3120
Couplings 753 3402
Effluent pump 754 3120
Transducer 754 3120
Freight chgs-#004-7780620 754 4210
Sodium bisulfite 754 3120
12-14 Qwest billing 754 4210
12-14 Qwest billing 753 4210
12-28 Qwest billing 754 4210
12-10 Qwest billing 753 4210
SCADA system for water system 793 4150
November Locates 753 4150
November Locates 754 4150
Membership renewal-Young 754 4901
Booster probes 754 3120
Shirts,embroidery 754 3120
Boiler service call,gas valve 754 4150
Renew Backflow cert-Becker 753 4310
Renew Backflow cert-Edgington 753 4310
Renew Backflow cert-Beverford 753 4310
Teflon seat,nuts 754 3120
Square nuts 754 3120
Silicone sponges 754 3120
2002 dues-Beverford,Divelbiss 754 4310
Soil analysis 754 4810
Excavating,straw bales, rock 753 6510
Rasps 753 3120
Accounting,consulting svcs 793 4150
CDL 753 4310
CDL Driver skill test 753 4310
12-24 billing Crown Z Water Rd 753 4710
Repair,rebuild Roots Blower 754 4810
Check heating system 754 4810
Certif 4075 renewal-Becker 753 4310
Certif 0951 renewal-Beverford 753 4310
Certif 5666 renewal-Edgington 753 4310
Certif 7933 renewal-Foster 753 4310
Certif 9567 renewal-Holbrook 753 4310
Certif 7492 renewal-Johnson 753 4310
Certif 9584 renewal-Kenyon 753 4310
Certif 7771 renewal-McGinley 753 4310
Certif 3844 renewal-Messinger 753 4310
~21if 7521 renewal-Siebens 753 4310
Certif 6895 renewal-Wilcox 753 4310
Page 6
.
Amount
16,126.11
31.00-
12.20-
43.20-
416.57
178.53
416.57
409.00
105.01
1,461.15
47.01
23.50
39.71
326.27
33,181.69
14.58
21.86
105.0.0
575.
311.7
1,001.30
27.00
27.00
27.00
390.34
185.50
160.95
40.00
95.75
9,164.54
107.98
915.00
35.00
50.00
18.13
3,618.16
887.24
27.00
27.00
27.00
27.00
27.00
27.00
27..
27.
27.00
27.00
27.00
02/01/10-08:06
City of Port Angeles - LIVE MACHINE
CHECK REGISTER
Date From 12/22/2001 To 01/04/2002
~Pt Check
Number
Vendor
Name
Vendor
Number
67527 Washington (Agricul), State of 23101
67528 Washington (Ecology), State of 23106
404 0007 67378 Brem-Air Disposal Inc 23060
67379 CSI Geosynthetics 03316
67389 Davis, Robert 04403
67425 Qwest 21001
67427 Radio Pacific Inc. 11019
~009
67390 Everwarm Hearth & Home Inc
67447 A & J Glass Inc
05013
01511
501 0007
67380 Chevron USA (Credit Card pmts) 03060
67404
67405
67406
67425
67493
67503
N C Machinery Co.
Northend Truck Equipment Inc.
Northwest Industrial Equipment
Qwest
Motor Trucks Inc.
Port Angeles City Treasurer
14001
14181
14489
21001
13128
03062
Description
Pesticide license-Divel 57994
Pesticide license-Owens 58022
Operator cert-Siebens 1264
Opeator cert-McGinley 5724
Operator cert-Owens 6018
Operator cert-Johnson 6067
January 10 2002
GL Code
Number
754 4310
754 4310
754 4310
754 4310
754 4310
754 4310
Total for Public Works
Total for Water/Wastewater Fund
November recycling svcs
Filtering fabric for roads
Refund Landfill overcharge
12-14 Qwest billing
November commercials
November commericals
City rebate program-Currie
City Rebate Program-Blaton
City Rebate Program-Royce
Credit card purchases
Credit card purchases
Credit card purchases
Capscrews,nuts
Dump body for Equipment #1603
Nozzle
12-14 Qwest billing
Heater core
EQ #1603 transfer
755 4150
755 4810
755 4150
755 4210
755 3120
755 3120
Total for Solid Waste Fund
913 4986
913 4986
913 4986
Total for Conservation Fund
760 3210
760 3210
760 3210
760 3402
760 6410
760 3402
760 4210
760 3402
760 3402
Total for Equipment Services Fund
502 0002 67425 Qwest 21001 12-14 Qwest billing 250 4210
67521 Verizon Wireless, Bel levue 01105 12-15 Verizon billing 250 4210
Total for Information Technology Fund
503 0001 67385 Clallam Co YMCA 03076 Membership-Drake 013446501 121 4150
67394 Gates Service Company, Frank 07208 Workers' Camp-4th Qtr 118 4150
67399 Loghry, Kenneth 12301 Reimburse medical expenses 121 4630
. 67401 Mike Walling/Rainier EAP 18057 December svcs 121 4150
67450 AWC Employee Benefit Trust 01231 Insurance premium January 121 4630
Insurance premium January 121 4632
~rance premium January 121 4634
nsurance premium January adj 121 4630
Page 7
Amount
25.00
25.00
30.00
30.00
30.00
30.00
54,851.22
54,808.02
42,802.02
1,184.70
5.40
117.51
41.00
37.50
44,188.13
354.75
587.00
1,175.00
2,116.75
9.16
13.57
22.68
117.38
29,361.15
29.38
23.50
121.60
18.75
29,717.17
70.51
17.21
87.72
570.00
2,500.00
19.31
330.00
82,042.68
1,185.66
5,583.65
177.90-
02/01/10-08:06
City of Port Angeles - LIVE MACHINE
CHECK REGISTER
Date From 12/22/2001 To 01/04/2002
Fnd Opt Check Vendor Vendor
NlRnber Name Number
67451 Bailey, Jim 02567
67452 Balser, Fred 02243
67453 Balser, Sharyn 02078
67455 Bishop, Virgil 02019
67457 Braun, Gary 02173
67460 Cameron, Kenneth 03252
67461 Camporini, Richard 03273
67467 Darling, Greg 04004
67470 Feeley, Patsy 06313
67471 Fitness West Inc 06306
67472 Fox, Kenneth 06191
67475 Gellor Insurance Inc. 07030
67476 Grooms, Mike 07187
67483 Johnson, Donald G 10052
67484 Johnson, Harry 10047
67485 Jorissen, Robert R 10013
67486 Kaufmann, Tom 11131
67487 Lindley, James K. 12019
67488 Loucks, Jasper 12186
67490 Miesel, Phil 13261
67491 Morgan, Roy 13145
67495 NW Admin Transfer Acct 14169
67496 Nielsen, Tony 14120
67509 Rasmussen, Dorothy & Walter 18043
67512 Ryan, Ed 18034
67518 Sweatt, Johnnie 19146
67519 Thompson, Bruce 20083
67523 WCIA 23204
122801 Healthcare Mgt Administrators 08492
57432669 Healthcare Mgt Administrators 08492
602 0002
67450 AWC Employee Benefit Trust
67469 Evans, Sid
67479 Hansen, George D.
01231
05103
08048
652 0008
67425 Qwest
67507 Qwest
21001
21001
Description
GL Code
Number
Reimburse Medicare premium-Jan 121 4635
Reimburse Medicare premium-Jan 121 4635
Disability bd medical claim 121 4635
Disability bd medical claim 121 4635
Reimburse Medicare premium-Jan 121 4635
Reimburse Medicare premium-Jan 121 4635
Reimburse Medicare premium-Jan 121 4635
Reimburse Medicare premium-Jan 121 4635
Disability bd medical claim 121 4635
Disability bd medical claim 121 4635
Reimburse for Vehicle damage 119 4999
Balance due on Flores 121 4150
Disability bd medical claim 121 4635
2002 Excess Workers Comp prem 118 4150
Disability bd medical claim 121 4635
Reimburse Medicare premium-Jan 121 4635
Reimburse Medicare premium-Jan 121 4635
Disability bd medical claim 121 4635
Reimburse medical expenses 121 4630
Reimburse Medicare premium-Jan 121 4635
Disability bd medical claim 121 4635
Reimburse Medicare premium-Jan 121 4635
Disability bd medical claim 121 4635
Reimburse Medicare premium-Jan 121 4635
Reimburse Medicare premium-Jan 121 4635
Non-sworn group January 121 4633
Sworn Officers January 121 4633
Retirees January 121 4634
Reimburse medical expenses 121 4630
Claim for damages #28-01 119 4999
Reimburse Medicare premium-Jan 121 4635
Reimburse Medicare premium-Jan 121 4635
Reimburse Medicare premium-Jan 121 4635
2002 Liablilty assessment fee 1194610
12-18 weekly claims pd by EFT 117 4601
12-26 weekly claims pd by EFT 117 4601
12-31 weekly claims pd by EFT 117 4601
January 10 2002
Total for Self - Insurance Fund
Insurance premilRn January 225 4635
Reimburse Medicare premium-Jan 225 4635
Reimburse Medicare premium-Jan 225 4635
Total for Firemen'S Pension Fund
12-14 Qwest billing
12-14 Qwest billing
868 4210
868 4210
66
Total for Esther Webster Trust Fund
Page 8
.
Amount
50.00
45.50
108.34
122.99
94.00
54.00
75.00
50.00
67.00
70.00
65.00
102.25
200.00
20,350.00
50.70
50.00
50.00
12.00
13.67
54.00
289.5.7
85.
10.7<.;
46.10
54.00
13,801.70
16,912.40
7,872.30
475.00
172.65
54.00
65.70
50.00
220,735.00
1,058.20
1,809.90
2,991.10
380,221.19
2,687.95
45.50
46.80
2,780.25
23..
45.
69.27
02/01/10-08:06
.
City of Port Angeles - LIVE MACHINE
January 10 2002
CHECK REGISTER
Date From 12/22/2001 To 01/04/2002
Fnd Opt Check
Number
Vendor
Name
Vendor
Number
698
.
.
67388 Credit Internation Corporation 03641
67392 Flex-Plan Services (Payroll) 06062
67408 Office of Support Enforcement 15072
67409 Office of Support Enforcement 15166
67435 US Department of Education 21075
67436 United Way (payroll) 21028
Description
GL Code
Nunber
Payroll deduction pe 12-23-01 698 2315210
Payroll deductions pe 12-23-01 698 2315210
Payroll deductions pe 12-23-01 698 2315210
Payroll deductions pe 12-23-01 698 2315210
Payroll deductions pe 12-23-01 698 2315210
Payroll deductions pe 12-23-01 698 2315240
Total for Accounts Payable Clearing Fund
Grand Total
67
Page 9
Amount
231 .65
962.48
1,761.78
181.38
69.41
318.53
3,525.23
942,806.49
.
.
.
68
.
MEMO
FINANCE
DEPARTMENT
Yvonne Ziomkowski
Finance Director
[460 I ]
Karen Asquith
Accounting Mgr.
[4605]
. Carol Hagar
inistrative Assistant
[4600]
.
FORTANGELES
WAS H I N G TON, U. S. A.
Date: January 10,2002
To: Mayor Doyle and City Council
From: Yvonne Ziomkowski, Finance Director
Re: Payroll Information for January 09,2002
For January 6, 2002, the payroll was $441,929.42. The year-to-date change
from 2001 to 2002 is 7.51 %. General Fund overall indicates almost no
changes.
In the first payroll report for 2002 the variances are:
.
Decrease in the City Attorney's office was due to a vacation cash-out in
2001.
. Decrease in Public Works & Utilities but increase in Light Division due
to personnel changes between divisions.
. Recreational Activities has increased the number of programs for teens
in 2002.
. Police Department Administrative Assistant retired effective January 4,
2002; her payout is included in this pay period.
. Facilities Maintenance incurred additional overtime.
. The Mayor/Council and Firemen's Pension are only paid once a month.
As always, I will be available to answer any questions.
69
PAYROLL INFORMATION AS OF JAN 06, 2002
.
Current 2001 2002 20001 YTD
Fund/Department for PP # 01 for PP # 01 TOTAL TOTAL VARIANCE
01/06/02 01/07/01 YTD YTD $ %
General Fund
Mayor/Council 0.00 0.00 0.00
City Manager (Adm,HR,Clerk) 12,379.87 11,609.76 12,379.87 11,609.76 770.11 6.63%
Superior Performance/OPS 154.20 155.40 154.20 155.40 (1.20) -0.77%
Finance 30,959.00 28,733.77 30,959.00 28,733.77 2,225.23 7.74%
City Attorney 8,256.53 18,011.94 8,256.53 18,011.94 (9,755.41 ) -54.16%
Community Development 7,805.52 9,619.05 7,805.52 9,619.05 (1,813.53) -18.85%
Police Department 89,202.77 73,142.58 89,202.77 73,142.58 16,060.19 21.96%
Fire Department 52,041.17 49,249.84 52,041.17 49,249.84 2,791.33 5.67%
PW /Utility 36,760.05 40,157.22 36,760.05 40,157.22 (3,397.17) -8.46%
Park/Recreation 33,814.10 30,221.67 33,814.10 30,221.67 3,592.43 11.89%
Facility Maintenance 3,509.15 2,845.40 3,509.15 2,845.40 663.75 23.33%
Total General Fund 274,882.36 263,746.63 274,882.36 263,746.63 11,135.73 (0.05)
Economic Development 2,483.00 2,386.68 2,483.00 2,386.68 96.32 4.04%
PenCom 28,575.74 26,912.36 28,575.74 26,912.36 1,663.38 6.18%
Street 15,966.00 14,675.05 15,966.00 14,675.05 1,290.95 8.80%
Recreation Activities 1,404.36 1,037.69 1,404.36 1,037.69 366.67 35.34%
Light 40,301.50 30,897.45 40,301.50 30,897.45 9,404.05 30.44%
Water 20,877.74 18,664.13 20,877.74 18,664.13 2,213.61 11.86%
Wastewater 15,219.31 14,080.61 15,219.31 14,080.61 1,138.70 8.0;tlt
Solid Waste 24,307.18 21,312.97 24,307.18 21,312.97 2,994.21 14.0
Equipment Services 8,577.58 8,287.06 8,577.58 8,287.06 290.52 3.5100
Information Technology 6,485.62 6,155.06 6,485.62 6,155.06 330.56 5.37%
Firemen's Pension 0.00 0.00 0.00
Esther Webster Trust 2,849.03 2,920.24 2,849.03 2,920.24 (71.21 ) -2.44%
Total Payroll 441,929.42 411,075.93 441,929.42 411,075.93 30,853.49 7.51%
.
70
1---
.
.
.
Fund
401 12-31-01
Finance Department
Electronic Payments December 22, 2001 - January 04, 2002
Avista November Power Purchase
165,024.00
C: \ WINNT\Profiles\Administrator\Personal\ Wires. wpd
71
.
F. i ORTANGELES
........ ._- ----
WAS H I N G TON, U. s. A.
CITY COUNCIL MEMO
DATE:
January 15, 2002
To:
CITY COUNCIL
FROM:
CRAIG D. KNUTSON, CITY ATTORNEY
SUBJECT:
RESOLUTION PROVIDING FOR LIMITED PUBLIC WORKS PROCESS
Summary: In 2001, the Washington State Legislature amended the bid laws to allow for a
limited public works process for contracts under $35,000. This process is even more streamlined
than the small works ~9.~ter.-proeess- for projects $200,000 or less. Under the limited public works
process, only three contractors on the small works roster list must be solicited. Performance bond
and retainage requirements may be waived.
.
Recommendation: It is recommended that the City Council authorize the Mayor to sign
the attached Resolution revising the procedures for use of informal bidding and small works
rosters to allow for a limited public works process as authorized by a recent change in state
law and repealing Resolution 10-00.
Backeround / Analysis: This proposed resolution would revise the City's resolution which
provides for informal bidding and small works roster processes as allowed by State law. The revised
resolution includes a new section setting forth the specific procedures for using the new limited
public works process. Additionally, under the small works roster process, sub-section 2B(I) has
been modified to reflect the state statutory requirement that the City Clerk publish the small works
roster notice twice a year rather than once a year. The resolution has also been revised to reflect that
public inspection of the bid quotations may be by written, telephonic, or electronic request.
.
73
RESOLUTION NO.
.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, revising the procedures for use of informal bidding and
small works rosters to allow for a limited public works process as
authorized by a recent change in state law and repealing Resolution 10-
00.
WHEREAS, the City Council previously adopted Resolution 10-00, which provides for
informal bidding and use of small works rosters in circumstances allowed by state law; and
WHEREAS, Senate Bill 5063, authorizing a limited public works process, was adopted
by the Washington State Legislature and took effect July 22, 2001;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles as follows:
Section 1 - Informal Bidding.
A. Whenever the reasonably anticipated purchase price of supplies, material and .
equipment, except for public work or improvement, is more than $7,500 but less than $15,000,
advertisement and formal sealed bidding for their purchase may be dispensed with if the uniform
procedure provided in RCW 39.04.190 and in this resolution is followed:
B. At least twice per year, the City Clerk shall publish in a newspaper of general
circulation within the City a notice stating the existence of vendor lists and soliciting the names
of vendors for the lists.
C. Each City department which desires to award contracts for the purchase of
supplies, material or equipment pursuant to this resolution shall do the following:
(1) Obtain at least three written or telephone quotations from different vendors
of the supplies, material or equipment to be purchased.
.
-1-
74
(2) Transmit the quotes to the City Manager or designee, accompanied by a
.
recommendation for award of the purchase contract to one ofthe vendors, who shall be the lowest
responsible bidder as defined in RCW 43.19.1911 and in subsection 1 D of this resolution.
(3) If less than three quotes are obtainable due to factors beyond the control
of the department, the recommendation to the City Manager or designee shall be accompanied by
an explanation of the reasons for the lower number of quotes.
D. The City Manager or designee shall review the quotations and the
recommendation of the department and shall award the contract for purchase of supplies, material
or equipment to the lowest responsible bidder, taking into consideration the quality of the articles
proposed to be supplied, their conformity with the specifications, the purposes for which required,
~
and the times of delivery. Whenever there is reason to believe that the lowest acceptable bid is not
.
the best price obtainable, all bids may be rejected and new bids may be obtained or direct
negotiations may be entered into to achieve the best possible price.
(1) In determining "lowest responsible bidder", in addition to price, the
following elements shall be given consideration:
a. the ability, capacity, and skill of the bidder to perform the contract;
b. the character, integrity, reputation, judgment, experience, and
efficiency of the bidder;
c.
specified;
whether the bidder can perform the contract within the time
d.
the quality of performance of previous contracts;
e. the previous and existing compliance by the bidder with laws
relating to the contract;
f. such other information as may be secured having a bearing on the
.
-2-
75
decision to award the contract;
(2) In determining "lowest responsible bidder", in addition to price and the.
elements set forth in subsection D( I), the following elements may be given consideration:
a. tax revenue that the City would receive from purchasing the
supplies, materials, or equipment from a supplier located within the City's
boundaries, so that the purchase contract would be awarded to the lowest bidder
after such tax revenue has been considered. The tax revenues that the City may
consider include sales taxes that the City imposes upon the sale of such supplies,
materials, or equipment, from the supplier to the City, provided that if the City
considers such tax revenues that it would receive from the imposition of taxes
upon a supplier located within its boundaries, the City shall also consider tax
revenues it would receive from taxes it imposes upon a supplier located outside
its boundaries;
b. whether the products are made from recycled materials or may be
recycled or reused.
E. Immediately after the award is made, the bid quotations obtained shall be
recorded, open to public inspection, and available by written, telephonic, or electronic request. .
Section 2 - Small Works Roster.
A. In lieu of the formal bidding procedures for public works projects as set forth in
RCW 35.23.352(1), the City may use the small works roster process provided in RCW 39.04.155
and in this resolution to award public works contracts with an estimated value of $200,000 or less.
B. The City may create a single general small works roster or may create small works
rosters for different categories of anticipated work. The small works roster or rosters shall be
created as follows:
(I) At least twice a year the City Clerk shall publish in a newspaper of general
circulation within the City a notice stating the existence of the small works roster or rosters and
.
-3-
76
soliciting the names of contractors for such roster or rosters. In addition, responsible contractors
.
shall be added to an appropriate roster or rosters at any time they submit a written request and
necessary records.
(2) The small works roster or rosters shall consist of all responsible contractors
who have requested to be on the list and are properly licensed or registered to perform such work
in this state.
C. Each City department that desires to use the small works roster process without
advertising for bids shall do the following:
(I) Invite written or telephone quotations from all contractors on the general
,
small works roster, or a specific small works roster for the appropriate category of work, to assure
that a competitive price is established and to award contracts to the lowest responsible bidder as
defined in RCW 43.19.1911 and sub-section 1 D of this resolution.
.
(2)
As an alternative, quotations may be invited from at least five contractors
on the appropriate small works roster in a manner that will equitably distribute the opportunity
among the contractors on the appropriate roster and that will not favor certain contractors over
others.
(3) Ifthe estimated cost ofthe work is from $100,000 to $200,000 and the City
department chooses to solicit bids from less than all ofthe appropriate contractors on the appropriate
small works roster, then the City must notify the remaining contractors that quotations are being
sought. At the City's sole option, such notice may be by (a) publishing notice in a legal newspaper
in general circulation in the City; (b) mailing a notice to those contractors; or (c) sending notice to
those contractors by facsimile or other electronic means.
.
-4-
77
(4) Invitations for quotations shall include an estimate of the scope and nature
of the work to be performed as well as materials and equipment to be furnished.
.
(5) Immediately after an award is made, the bid quotations obtained shall be
recorded, open to public inspection, and available by written, telephonic, or electronic request.
Section 3 - Limited Public Works Process
A. In lieu of the small works roster process set forth in Section 2 of this resolution,
the City may award a contract for work, construction, alteration, repair, or improvement project
estimated to cost less than $35,000 using the limited public works process provided in RCW
39.04.155 and in this resolution.
B. For limited public works projects, the City shall solicit electronic or written
quotations from a minimum of three contractors from the appropriate small works roster and shall
award the contract to the lowest responsible bidder as defined under RCW 43.19.1911 and in
Subsection I D of this resolution. After an award is made, the quotations shall be open to PUblic.
inspection and available by written, telephonic, or electronic request.
C. The City shall attempt to distribute opportunities for limited public works projects
equitably among contractors willing toperform in the City.
D. For limited public works projects, the City may waive the payment and performance
bond requirements of Chapter 39.08 RCW and the retainage requirements of Chapter 60.28 RCW,
thereby assuming the liability for the contractor's non-payment of laborers, mechanics,
subcontractors, materialmen, suppliers, and taxes imposed under Title 82 RCW that may be due
from the contractor for the limited public works project. However, the City shall have the right of
recovery against the contractor for any payments made on the contractor's behalf.
.
-5-
78
.
Section 4- Public Inspection of purchase. Small Works Roster. or Limited Public Works
Awards.
.
A. Each department that makes an award for a purchase contract under the informal
bidding process in Section 1 ofthis resolution or a public works project award under the small works
roster process in Section 2 ofthis resolution or the limited public works process in Section 3 ofthis
resolution shall provide the City Clerk with the name of the contractor or vendor awarded the
contract, the amount of the contract, a brief description of the type of work performed or items
purchased under the contract, and the date it was awarded.
B. The City Clerk shall post a list of the contracts awarded under Section 1 of this
resolution at least once every two months. The City Clerk shall make available a list of the contracts
awarded under Section 2 of this resolution at least one every year. The City Clerk shall make
available a list ofthe contracts awarded under Section 3 ofthis resolution, which list shall include
all contracts awarded during the previous 24 months under the limited public works process. The
lists shall contain the name of the contractor or vendor awarded the contract, the amount of the
contract, a brief description of the type of work performed or items purchased under the contract,
and the date the contract was awarded. The lists shall also state the location where the bid
quotations for these contracts are available for public inspection. The quotations shall be available
by written, telephonic, or electronic request.
.
-6-
79
Section 5 - Repealer. Resolution 10-00 is hereby repealed.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 15th day of January, 2002.
.
MAYOR
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
.
F:\ORDINANCES&RESOLUTlONSIR2002-O I. wpd
.
-7-
80
.
.
{-
.
FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
January 15,2002
To:
MAYOR WIGGINS AND CITY COUNCIL
Becky J. Upton, City Clerk/Management Assistant ~
FROM:
SUBJECT:
ReappoIntments to City Boards, Commissions & Committees
Summary: Various terms of office on City Boards, Commissions, and Committees expire as of
February 28, 2002. It is timely to consider making certain reappointments and to identify those
vacancies that will need to be filled as of March 1.
Recommendation:
Set forth below.
Board/Commission or
Committee Positions Held By Status Recommendation
Downtown Forward 1. Karen McCormick Terms expire 2/28/02 - Reappoint to two-year
Executive Committee 2. Vicci Ruddin both eligible for term, March 1, 2002 -
(At-large two-year terms) reappointment February 28, 2004
3. Brooke Taylor To be replaced by Valerie Appoint Ms. Fox as
Fox as Chamber of Chamber of Commerce
Commerce Repr. Representative
4. Jim Haguewood Moving from at-large Direct staff to seek
position to EDC position interested applicants
Economic Development 1. Position formerly held Vacant Direct staff to seek
Steering Committee (Port by Casey McKinney interested applicants
Angeles Works!) 2. Position formerly held Vacant Direct staff to seek
(Three-year terms) by Mac Ruddell position interested applicants
3. Karen Rogers Vacant due to election to Direct staff to seek
City Council interested applicants
4. Randy Johnson Term expires 2/28/02 - Reappoint to three-year
eligible for reappointment term, March 1,2002-
February 28, 2005
Utility Advisory Committee Allan Bentley Term expires 2/28/02 - Reappoint to four-year
(Four-year terms) eligible for reappointment term, March I, 2002 -
February 28, 2006
Law Enforcement Advisory 1 High School Student Vacant Direct staff to seek
Board Position 81 interested applicants
Board/Commission or
Committee Positions Held By Status Recommendation
Lodging Tax Advisory 1. Zoe Bay ton Terms expire 2/28/02 - all Reappoint to one-year
Committee 2. John Brewer eligible for reappointment term, March 1, 2002 -
(One-year terms) 3. Carol Griffith February 28, 2003
4. Jim Haguewood
5. Patty Hannah
6. Bob Harbick
7. Jack Harmon
8. Steve Oliver
9. Bill Rinehart
Planning Commission 1. Linda Nutter Term expires 2/28/02 - Direct staff to seek
(Four-year terms) not eligible for interested applicants
reappointment
2. Bob Philpott Term expires 2/28/02 - Reappoint to four-year
eligible for reappointment term, March 1, 2002 -
February 28, 2006
Board of Adjustment 1. Bill Rinehart Term expires 2/28/02 - Reappoint to four-year
(Four-year terms) eligible for reappointment term, March 1, 2002 -
February 28, 2006
2. Theresa Schmid Submitted resignation as Direct staff to seek
of December, 2001 interested applicants
Parks, Recreation & 1. Matt Kirsch Terms expire 2/28/02 - all Reappoint to four-year
Beautification Commission 2. Larry Little eligible for reappointment term, March 1, 2002 -
(Four-year terms) 3. Damaris Rodrigues February 28, 2006
Civil Service Commission 1. Patsy Feeley Term expires 2/28/02 - Reappoint to four-year
(Four-year terms) eligible for reappointment term, March 1, 2002 -
February 28, 2006
2. Floyd Young Term expires 2/28/02 - Direct staff to seek
not eligible for interested applicants
reappointment
Construction Code Board of 1. Jerry Schwagler Term expires 2/28/02 - Reappoint to four-year
Appeals eligible for reappointment term, March 1, 2002 -
(Four-year terms) February 28, 2006
.
2. Hank Gibson Terms expire 2/28/02 - Direct staff to seek
3. Bill Rinehart not eligible for interested applicants
reappointment
4. Position formerly held Vacant Direct staff to seek
by John Spiess interested applicants
Parks, Recreation & 2 High School Student Vacant Direct staff to seek
Beautification Commission Positions interested applicants
Recommendation: It is recommended that the City Council approve the reappointments to
City Boards, Commissions, and Committees, as set forth above. Further, it is recommended
that City staff seek interested applicants to fill vacancies as identified, via news releases, paid
ads, and the like. 82
.
.
.
.
City olt Angeles
City Council Committee Assignments
January, 2002
.
Bude:et & Finance Committee 3 X X X
Human Services 2 X X
LodlJinlJ Tax Advisorv Committee 2 X X
Legal & Administration Committee 3 X X X
Hurricane Ridge PDA 1
Real Estate 3 X X X
Gatewav Review 2 X X
Public Works & Utilities Committee 3 X X X
c:; ~~
Utility Advisory Committee 3* X X X
Solid Waste Advisory Committee 1*
Clallam Transit 2* X Alt.
Peninsula RelJional Transnortation PlanninlJ 1* All. X
Health & Safety Committee 3 X X X
Law & Justice 1
Public Health Advisorv I
Community & Economic Development Committee 3 X X X
P.A. Works! 3 X X X
Downtown Forward 1* X
Economic Development Council 1* X Shared X Shared
WRIA 18 1 X
Olvrnnic Air Pollution r.ontrol 1 X
-1-
City of Port Angeles
City Council Committee Assignments
January, 2002
3 X X X
X X X
Committee 3 X X X
Public Information 2 X X
Disabilit Board Ma or X
Firemen's Pension Board Ma or X
.a::.. Volunteer Firemen's Pension Board Maor+l X
Lauridsen Trust Ma or X
Peninsula Develo ment Association Ma or X
Ma or X
X
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DATE:
To:
FROM:
SUBJECT:
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
January 15, 2001
MAYOR WIGGINS AND CITY COUNCIL ~
Timothy J. Smith, Economic Development Direc~
Recommendation from the Downtown Forward Advisory Committee regarding
consideration of Conference Center
Summarv: At the recommendation of the Lodging Tax Advisory Committee and direction of City Council, staff
implemented a Request for Proposal process to solicit the development of a dedicated Port Angeles Conference
CenterIHotel facility. The RFP was developed with assistance and input by the LTAC, Downtown Forward Advisory
Committee, Port of Port Angeles, Chamber of Commerce and other local business associations. Two proposals were
received as part of the RFP proces, and one proposal was submitted after the due date. The two proposals from the RFP
process were reviewed by the RFP Review Team to determine the potential for a "preferred proposal". At the conclusion
of the initial review phase, the RFP Review Team selected the Ehm Architecture Proposal as the "preferred proposal"
subject to a fmal review and negotiation phase. The RFP Review Team recommendation was presented to the Lodging
Tax Advisory and Downtown Forward Committee. ;The Lodging Tax Advisory Committee and Downtown Forward
Advisory Committee each agreed, by unanimous votes, to accept the recommendation by the RFP Review Team.
Recommendation: Accept the recommendations by the RFP Review Committee, Lodging Tax Advisory
Committee and Downtown Forward Advisory Committee, that the Ehm Architecture Proposal for the
development of a hotel/conference center on the Oak Street Site is the "preferred proposal", and authorize staff
to proceed with a 45-business-day "due diligence phase" during which the final review and negotiation of the Ehm
Architecture Proposal should occur.
.
Back~round Last year, at the recommendation of the Lodging Tax Advisory Committee (L T AC) and
direction of City Council, staff implemented a Request for Proposal (RFP) process to solicit a public/private
partnership for the development of a dedicated Port Angeles Conference Center/Hotel facility capable of
successfully attracting groups of up to 450-500 people (see attached RFP advertisements). The LTAC is a
City advisory committee, prescribed State law, which includes representation from three local lodging
businesses, three local tourism promotion groups, and two Citizens-at-Iarge. The Conference Center/Hotel
RFP was developed with assistance and input by the L T AC, Downtown Forward Advisory Committee
(Downtown Forward), Port of Port Angeles, Chamber of Commerce and other local business associations.
Advertisement of the RFP began last June, and ended on September 28th, 2001.
RFP Response and the Initial Phase of the Proposal Review Process
The RFP advertisement attracted the interest of nearly two dozen firms, each of which requested a full
package of information. Copies of the full RFP package were also sent to local area lodging establishments
for their consideration of submitting a proposal. At the closure of the proposal submittal deadline, two
proposals were received by the City Clerk office. One proposal was received from Ehm Architecture for a
hotel/conference center development on the Oak Street Site, and another proposal was received from
Ravenhurst Development for a remodel and expansion of the Landing Mall.
.
Following an initial "threshold review" by staff, to assure the proposals were complete and had adhered to the
submittal instructions outlined in the RFP, both of the proposals were presented by their private-sector authors
in a joint public meeting/presentation of the City of Port Angeles and the Port of Port Angeles. At the direction
of the City Council and Port Commission, the proposals were then forwarded to an ad-hoc committee of the
City's LTAC (RFP Review Team) for an more detailed analysis and for the potential determination of a
"preferred proposal". The RFP review process was designed to progress to a more in-depth consideration and
potential negotiation phase following the determination of a "preferred proposal". To focus both public and
private sector resources, the "preferred proposal" review phase is set to occur over the course of a 45 day "due
diligence" time frame. The goal ofthis phase of the review process is to identify, negotiate and resolve specific
issues such as project design, parking, land acquisition, deal points, availability of total financing and/or other
proposal specific issues.
The RFP Review Team consisted of Councilman Orv Campbell, Jim Haguewood, Steve Oliver, John Brewer,
and Bob Harbick. The RFP Review Team was assisted in their analysis by City staff; Mike Quinn, Tim Smith,
and Craig Knutson, Port Staff; Dave Hagiwara, and Pat Deja, and DNR staff; Martha Hurd.
RFP Review Evaluation Criteria
Consistent with the original RFP documents, the RFP Review Team conducted their analysis of the proposals
utilizing evaluation criteria which was guided by the following elements:
1.
2.
3.
4.
5.
Compliance with Facility Requirements as outlined in the RFP
Compliance with Operations Requirements as outlined in the RFP
Estimated Return on Public Investment.
Likelihood for the Project to Achieve Long-term Financial Success.
Compliance with the Downtown Forward Plan as developed by the community and adopted by
City Council in 1997.
RFP Review Team Recommendation on the "Preferred Proposal"
The RFP Review Team met on several occasions between October and December 2001 in an effort to identify
the strengths and weakness of the two proposals received, and to deliberate on the potential selection of a
"preferred proposal" in accordance with the Evaluation Criteria.
The overall process of reviewing the RFP proposal is designed to follow State Law with regard to the
commitment of Lodging Tax Funds while providing ample opportunity for public participation. The community
input actually began with the initial development of the RFP. Community input has continued in the proposal
review phase by forwarding the RFP Review Teams recommendation of the "preferred project" to the full
Lodging Tax Advisory Committee and to the Downtown Forward Advisory Committee. The consideration of
the "preferred project" recommendation by the full Lodging Tax Advisory Committee satisfies the State Lodging
Tax requirements, and the consideration by Downtown Forward provides an organized approach to community-
wide participation since the Downtown Forward includes representation from the Port Angeles Chamber of
Commerce, Port Angeles Downtown Association, Port Angeles Business Association, EDC, Port, Clallam
County, Transit, and four Citizen-at-large members.
At the conclusion of the initial review phase, the RFP Review Team selected the Ehm Architecture Proposal for
the Oak Street Site as the "preferred proposal" subject to the final review and negotiation phase. The RFP
Review Team recommendation was presented to the LTAC and Downtown Forward Committee in a joint
meeting on December 17th, 2001. Following the RFP ReSgv Team presentation, the L T AC convened a meeting
.
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of their full committee to deliberate on the recommendation by the RFP Review Team. The Downtown Forward
Committee scheduled a meeting for January 11 th;2002 to discuss the issue and deliberate whether or not to
concur with the RFP Review Team recommendation.
L T AC Recommendation on the "Preferred Proposal"
After a preliminary discussion, the Lodging Tax Advisory Committee agreed, in a unanimous vote, to accept
the recommendation by the RFP Review Team and to forward to City Council the full Lodging Tax Committee's
concurrence that the Ehm Architecture proposal to development of a hotel/conference center on the Oak Street
Site is the "preferred proposal", subject to the next phase of analysis and negotiation.
A Third Proposal: The Cascadia Performing Arts Center Proposal (December 18, 2001)
During the development and advertisement phase of the RFP, and the subsequent consideration of the two
proposals which were received by the end of September 2001, a new, tourism-related project idea was being
circulated throughout the community. The new project suggested the potential development of a $60-70 million
performing arts center. The project concept (Cascadia Center), developed and promoted by the Cascadia Center
for the Performing Arts, is envisioned to include three theaters for the performance arts as well as space for
conference use and other activities. Project promoters have sought funding for an initial "due
diligence/feasibility study" ($200,000) and have meet on several occasions with the City Lodging Tax Advisory
committee in that regard.
During the RFP advertisement phase the Cascadia Center proponents were encouraged to submit a proposal.
However, until just recently they choose not to submit a proposal because they did not feel their project concept
would be compatible with the intent of the RFP. The intent of the RFP emphasized development ofa dedicated
conference and meeting facility which would be as physically connected as possible with a lodging facility. It
also expressed a site location preference for the downtown waterfront. That intent was based on earlier
feasibility study and economic impact analysis, as well as earlier private sector investment interests which had
occurred during the late 1990's. The RFP intent was further developed based on strong support from a broad
segment of the local community, including endorsement by locally organized business associations such as the
Chamber of Commerce.
Recently however, the Cascadia Center promoters have reconsidered their position regarding the RFP. On
December 18th, 2002 (the day after the RFP Review Team and Lodging Tax Advisory Committee
recommendations), the City received a response to the RFP for a $200,000 feasibility study and an estimated
$55,700,000 development and construction project involving the Oak Street Site.
~ Cascadia Proposal for land acquisition and Project Development Funding
The proposal suggests expanding the original performing arts facilities to included additional space for dedicated
conference and meeting facilities. The proposal suggest that the 3.9 acre Oak Street Site be "contributed to the
project...and subordinated during development for financing." Due to the physical size of the combined facility
and the amount ofland on the Oak Street Site, onsite parking for the project would be limited to seven parking
stalls. To meet the parking needs of the Cascadia Center, the proposal suggests that the "existing parking lot
at the comer of First and Oak will acquired by the City together with the mid block City parking lot and
contributed to the project", and that these properties also "be subordinated to the development mortgage
financing" .
~ Cascadia Proposal for Project Operations Funding
The proposal suggests that the "development loan will ~ ren out by a mortgage loan", and that the "City will
provide the Center with at least $100,000 per year for 20 years from the Lodging Tax Fund" for operation of
the conference facilities.
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~ Cascadia Proposal regarding Off site Improvements
The proposal suggests that in addition to the offsite parking requirement other "off site improvements.. . may have
to be considered to accommodate traffic and infrastructure issues (which) would be worked out in partnership
with the City."
~ Cascadia Proposal Due Diligence/Feasibility Phase
The Cascadia proposal seeks an initial $200,000 grant from the City to conduct a proposed "due
diligence/feasibility phase". The feasibility phase will "evaluate the project scope, proposed site, conceptual
design, financial feasibility and cost". The proposal estimates this phase will take 12 months. The scope of the
feasibility study indicates that there is still some question as to whether or not the Oak Street Site will be suitable
to meet the overall goals of the project.
Analvsis
Staff worked in conjunction with the RFP Review Team in consideration of the initial two RFP proposals
received prior to the September 28th closure ofthe RFP solicitation process. The follow outline lists the Review
Teams findings and conclusions relative to the Evaluation Criteria developed for the RFP.
RFP Review Team Findings and Conclusions
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./
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Oak Street Compliance with Facilities Program Requirements:
Fully meets or exceeds location and facility requirements as outlined in RFP
New hotel with conferencing facilities and restaurant would be highly competitive in conferencing
market
Fits with community's general vision for development of Oak Street site
Accommodates Waterfront Trail, public access to waterfront area and Estuary, adds parking
Design proposal suggests a great deal of flexibility subject to addition of overall costs
Some question reo quality of final concept and design, medium vs. higher end quality hotel
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Landing Compliance with Facilities Program Requirements:
./ Improves an under-utilized facility
./ Lack of physical connection to hotel a minus in securing conference market
Oak Street Compliance with Operations Program Requirements:
./ Provides for an all "private sector" operating and marketing management team as opposed to public
resources involvement
./ Provides marketing leverage via nationaVworldwide marketing connection (Six Continent Hotels)
./ Stated interest in P A unit to be flagship product that may launch replication of new chain of conference
center hotels
./ Some concern that ROI projects 13% return, when 15% is preferred
./ Some concern that marketing specifics are lacking
./
./
Landing Compliance with Operations Program Requirements:
Project occurs in designated area as requested in RFP
Requires additional public sector funding of$150K/yr. for operations and marketing in addition to the
$1 OOK/yr. of committed lodging tax funds 88
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./ Concern for fair access to catering by Landing restauranteurs
./
Oak Street Return on Public Investment:
Although some costlbudget items are not fully defined, budget suggests some "slack" room capable of
absorbing other potential costs ,
Proposal seeks no more than $1 OOK annual lodging tax commitment subject to staying within proposed
budget
Considerably more leverage of public investment compared to other proposal under consideration
Good potential for increasing lodging tax revenues by raising average annual room rate due to new
construction of a waterfront hotel
Concern over lack of response strategy in the event of cost overruns
./
./
./
./
Landing Return on Public Investment:
./ Loss of some existing public parking a concern
./ Proposed building conference facility without hotel, proposes public operation involving ongoing public
fmancial commitment
Oak Street Likelihood for Achieving Long-Term Financial Success:
Development would be very competitive with similar conferencing facilities
Preliminary cost/revenue information is favorable - a more detailed look at this in next phase is required
Long-Term ownership and management commitment looks strong, but it is realized these kinds of
facilities are always subject to sale
Landing Likelihood for Achieving Long-Term Financial Success:
The developer lacks any commitment to conference center management or marketing
Does put site improvements on tax rolls
Marginal leveraging of public financial investment compared to competing Oak Street site proposal
Ongoing City contribution would need to be approximately $250K annually
Oak Street Compliance with City/Community Vision for Downtown Development:
Proposal is exact match of Downtown Forward Plan vision of development on Oak Street site
Anchors west end of downtown waterfront and will promote more potential in-fill development along
waterfront and west side of downtown
Builder willing to consider further public input on final design
Will attract more people to downtown
Moderately high-end development
Landing Compliance with City/Community Vision for Downtown Development:
Fresh and attractive vision for new Landing, but this extent of Landing remodel has not been an
identified vision in existing Downtown Forward Plan
Much less leveraging of public financial commitment compared to competing proposal for Oak Street
site
Downtown Forward Recommendation
Based on these finding and conclusions, the Downtown Forward Advisory Committee agreed with the RFP
Review Team and the Lodging Tax Advisory Committee that the Ehm Architecture proposal for the
development of a hotel/conference facility on the Oak Street Site is the "preferred proposal" subject to a final,
in-depth consideration and negotiation.
As noted earlier, the Cascadia Center proposal was nOiJ~eived until after the RFP Review Team and Lodging
Tax Advisory Committee had developed their recommendations to City Council. However, due to the fact that
Downtown Forward did not deliberate on their recommendation until January 11th, 2002, they were aware of .
the third proposal and discussed the proposal during the course of their deliberations.
Staff Recommendation
Although the RFP Review Team and the L T AC did not consider the Cascadia Center proposal because ofthe
timing of delivery, they are quite aware of the Cascadia Center Project as a result of several meetings which
have occurred between Cascadia Center proponents and the full Lodging Tax Committee. Most recently, these
meetings have focused on the need for a feasibility study and economic impact analysis to more fully understand
the costs and benefits of the project. Certainly, one option to consider would be to submit the Cascadia Center
Proposal for Oak Street through the full reView process by reconvening the RFP Review Team, L T AC, and
Downtown Forward, thus postponing the determination ofa "preferred project at this time."
However, staff review of the proposal submitted on December 18, 2002 notes that the Cascadia Center Proposal
lacks the feasibility analysis necessary to determine the economic impact of the project and whether or not it
would work on the Oak Street Site to the proponents satisfaction. To their credit, the Cascadia Center
Proponents have identified these issues in the proposal. However, due to the lack of the feasibility study,
questions of compatibility with the Oak Street location and lack of organized business community support, staff
review of the issue finds that it is most likely that the Ehm Architecture proposal for the hoteVconference center
on the Oak Street Site would still be the "preferred proposal". Based on that assumption, and further based on
the findings and conclusions, of the RFP Review Team and recommendations by the Downtown Forward
Advisory Committee and the Lodging Tax Advisory Committee, staff recommends the City Council accept the
their recommendations and authorize staff to proceed to the next phase of the review and negotiation process.
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HOTELBuSINEss.
August 7.20. Z001 . H8. 31
NEWS
Comfort Inn Franchisees Express Concern About The Sleep Inn 'Evolution'
.
td from pagt 5
e causing one property to
business from its nearby
the-family" competitor.
oice last November said it
not only giving Sleep new
age, but had created a deve~
pment model that would make
more attractive to developers.
hoice also said it would skew
e brand more toward business
travelers and attempt to raise its
ADR from $55 to $65.
Gary Tharaldson, CEO of
Tharaldson Enterprises, one of
Choice's largest franchisees, said
that he is committed to making
sure an impact policy regarding
I the two brands is established in
~.,','.... ii/.., the near future. "We need to be
~ i. very careful in building a Sleep
I' Inn next to a Comfort Inn. We
I. . ~ need to be sure that Sleep Inns
, '., will only be built in markets
f ..
j,(' ~fi~ where their presence won't
t I' lower the value of an existing
lilJ Comfort property," he said.
'~I Steve Schullz, Choice executive
'..' vp/franchise operations, admit-
ted that the Sleep/Comfort situ-
,'~, arion had caused concern.
-';-~:'1: "There is some misunder-
standing out there about the
'Sleep prototype,' because it is
not really a prototype, meaning
there is going to be an entirely
new product for Sleep," said
Schultz. 'What it is is an evolu-
tion of the existing prototype
for Sleep, and we are moderniz-
ing certain aspects ont"
Features being updated
include adding a new facade
option to the prototype, which
takes out the cost involved in
building a Sleep Inn. Changes to
.............~..~..... .
.... _,_,c.""',""" ."
t".,"v
'"
BY CHOICE HOTELS
the interior walls will also take
cost out, said Schullz."We are
also moving away from requiring
every room to have the rounded
shower. There is an option now
to have a mix ofhaths and show-
ers, and we have done some
value engineering on the shower
itself, so it is more economical."
Asked what Comfort Inn fran-
chisees were specifically con-
cerned about regarding Sleep,
Schullz said, "They feel that the
product is setting nicer and
nicer with, each evolution, with
each change in its prototype,
and that it's becoming kind of a
substitute for a Comfort room."
Schultz did acknowledge that
"in many markets the rate posi-
tioning for Sleep is very similar
to the rate positioning for Com-
fort. Comfort just has a much
bigger spread from its lower-
rated properties to its higher-
rated properties so in the middle
there is some overlap."
To get the full picture, Schullz
said that it's necessary to look at
the size of Comfort's portfolio,
. versus that QfSleep's.
"It's kind of deceiving because
Comfort's average is an average
that spans almost 2,000 proper-
ties, while Sleep's average spans
200 properties, and it's a new-
construction prototype, so it's a
tighter average than the broad
Comfort brand," he said
Nevertheless, Choice said it
does recognize that in certain sit-
uations, the positioning of the
flags will create impact situa-
tions, "and we are willing to
devise a plan to deal with impact
fairly between the two brands,"
said Schullz. While there was no
news yet to announce on the
.
topic, Schullz .did say Choice is
working with an executive group
from the International Opera-
tors Council (IOC). "They've got
some very definite ideas on the
subject, and we do, too," he said
While the impact issue has yet
to be resolved, Choice has made
headway on its reimaging cam-
paign, which at its spring confer-
ence drew opposition from
tier, which encompasses those
not in the first two categories, is
still available, said Schultz.
Meanwhile, Choice has about
30 projects on its radar screen
that it is considering for possible
ownership deals, said SchullZ.
Choice earlier this year said
that it was moving away from a
pure franchise play and into
ownership in certain markets in
order to secure locations that
franchiSees might not necessarily
seek to enter. Markets with high
barriers to enlI)' and urban areas
have been earmarked.
Schullz said the separate divi-
sion that has been set up within
Choice to seek out such proper-
ties is devising different forms of
investment that would allow it to
facilitate deals. "That can mean
ownership in the sense of being
an owner/operator by having a
joint venture position, or it
could mean being an equity
investor in a project that needs a
mezzanine equity position in
order for the project to move
forward. Both of those are in the
mix that that group is looking
at," said Schultz.
some franchisees. That opposi-
tion has since diminished, said
Schultz. He reported Choice
had set aside $7 million in loan
funds for franchisees to use
toward paying for that reimag-
ing, which includes changing sig-
nage. While the first two tiers of
categories for those seeking
loans (one for newer properties,
the second for early adopters of
the reimaging) have been closed
out, loans for those in a third
Kelly Wayne contributed to
this repurt.
City of Port Angeles
Conference Center/Hotel Development
Request for Proposals
The City of Port Angeles is seeking proposals from interested develop-
ers, experienced and knowledgeable in construction and operation of
conference centers and/or hoteJ~conference facilities, to submit their
qualifications and proposals for the construction and operation of con-
ference center meeting facUities In the vicinity of the Port Angeles, W A.,
downtown waterfront To facilitate the development of a conferencing
facility, the City is offering a development subsidy of $100,000 per year
for twenty years. In addition, the City wili consider a further subsidy,
with the amount to be determined based on the needs and capabUitles of
the conference center operating entity.
During the last four years, Port Angeles, WA has experienced significant
redevelopment of the waterfront Central Business District area. Improve-
ments include over $4.6 million in public investment and over $9.6 mil-
lion in private sector investment Over $6.5 million in additional public
and private downtown redevelopment is currently funded and proceeding
with final design and/or coostruction. Downtown building vacancy rates
have consistently fallen during the last four years from a high of 13% in
Aprll1997, to a current low of approximately 2"10 in March 00001.
Proposals for the conference center meeting facilities and operation must
be received by the City Clerks Office not later than 5:00pm August 15,
2001. The City wUi .review all proposals received prior to the deadline,
and will competitively evaluate them based on facility and operation cri-
teria as outlined in a detalled Request for Proposals Information Packet
For a complete Information Packet, which includes information on the
development subsitly along with publicly-owned properties that may be
available for the development of conference facUities, contact:
Timothy J. Smith, Economic Development Director
City of Port Angeles
P. O. Box 1150, Port Angeles, WA, 98362
Tel. 360-417-4804
FAX 360-417-4509
E-tnaiI: econdev@ci.port.angeles.wa.us
Circle Reader Action Card #133
!~
. . ...
lW1 wants to make .sure
n:si allotates all'. of the
y .colleetedfrom gaso1jne tax-
nd airlin4f~icket fees. At the end
ieptember.lhere was $24.2 bil-
I in unsPent@ds in the'highway
ot fund ~d $1. biUion in the avi-
In tnjst'fun.d. Transportation
....~
. .-~ 1~~ .
. al,ematiyes..to~~V' roads."Evip:en~e~-yott:C~n~,",pl'U&C~...-L"".""''''' . ... .
shows that. such projects do little to Young's committee held four days
ease congestion in any case." of hearings last month on ~onges-
And Federal Aviation Administra- tion. where members heard wit...
tor Jan~ Garvey. whose own agency nesses complain about the time it
. is working to speed up reviews. said takes to receive approval for neW
the environmental studies are not construction. ..
hindering construction of new ron- "The a:pprov. al process.. fi:9~.
ways. highway projects has broken ..
"The underlying environmental (Continued on Page 8. Column
-'U .1Uu13-U-.1"'-' -...--..0 -' . _u...."
1999. up1trom.1H\oUfs;in 1982. The .
Transportfitibn Department reported
that one of every four airline flights
laSt year was delayed or canceled.
Congress has allocated record
amounts ormoney for tranSportat~on
improvements . in recent years.
including: $59; I . billion for next
year. Mandatory' impact studies.
however. often mean a decade's wait
SE~
.
l)A-\ l>f :Il1UeY\A-<- of CJoM~e~L.E
PORT.HGELES
W:~SHINGTON. U. S. A..
."- ~: ,:-~:~.;:":
.;\., .
.r..
City of Port; Angeles
Conferel\ce Center/Hotel O~elopment
Jlequest for ProposaJs
The city of Port Angeles is ~ proposals from intereste<!..developers. experienced and knowl~le
.in r.o~itqction and opetati~n of tortfe~ce eenters and/or hotel-confetehce facilities. to submit theit
.... '9~d,~~$LPtQpoSals i\>t tlu:tonst"""tiOn and ~peration of confe!~nce center meeting fucilities
.. ..!1l. d1~!C1nm'ofthe P<>rc A\lgeles; WA, llownwwn watetfront To f.u:dltate the developlllent of a
.. . cO~cblS faCility, the City is offeiing aae.eliip!Dent subsidy of$lOO,OOO per ~ for twen!l..
.~;$:1\tdition' the S!o/ Will(:Ql1$ider3: lUrihe,t subSidy, ~ih th.e amount to k<k~et1nined bas.
on the'n.eedsartd capabilities pf the confere~ cenfet opecaungenuty. ..
. '. "'. ':.' ....... . '. ". . .'. .' .J......'. . . -.. . ... . . '.
.. .butlngtlielastro....~, Nrt ADgetes, \VA has eq.eriencedsignificl1itt redc:vdop~ent...fthe ..
waterftont Cenual BUsi""" District ~ IlIlprovell1en" include over $4.6 lIlillion in public
mvesulttllt ancl over $9.6 .a'nlllion in prmuc ~ed:or investlllent. Over $6.5 mjUion in additional
pitbli<;)\~(irn;a,te doWntown tedevelopment is cuttClldy funded and proceedintl withfmal design
. an.d1o~l1$truction. DOWncownhuildirtg vacallcy cates have consistendy f.illen during the \ast fow
. years from a hi~ of 13% in April. 1997 ;to a cqttent low of approximately 2% in March of200 1.
. .
. Prop. for the co~ce ceotermeeting facilities andoper.ttion ",ust be """id by the City
Clerl<'sotlice not later that 5:00pm August 15,2001. The City will teview all proposals teceived .
prior tQ the deadline. and will competitively evaluate them based. on fucllity and operation criteria as
outline~ in a detailed Request for Proposals Information Packe~.
I . . .
For a Cl,n.plere Information PaC:ket, whiCh includes information on the development subsidy
along ~th publiclY-QWned. properties that may be available for. thedeveloPlllent of conference
faciUties, Contact:
~ .
'timothy J. Smith, Economic Development Director
CitY of Port Angeles
. R O. Box 1150, Port Angeles, WA 98362.
Tel. 360-417-4804
. ':FAX ~60..417-45()9 92
.' .E~ail: econdeV@ci.port-angeles.wa.us
.
.
PROPOSAL. FOR THE DEVELOPMENT OF CASCADIA
A CENTER Fa< CONFERENCES AND 1l-E PERFmMlNG ARTS
PORT ANGELES, WASHINGTOI\I
.
18 DECEMBER 2001
CASCI>DIA CENTER Fffi n-E PERFffiMING
AND UTERARV .ARTS LID.
.
93
CASC,ADIA
A CENTER FOR THE PERFORMING .AJ\lD UTERARY.ARTS LTD.
518 SOUTH UBERTY STREET
PORT ANGELES, WASHINGTON 98362
3604175188
.
18 December 2001
city of Port ,Angeles
Attention: Timothy J. Smith
P.O. Box 1150
Port ,Angeles, Washington 98362
Subject: Response Proposal to the aty Conference Center RFP
Dear Sir:
Enclosed is a proposal in response to the aty's Conference Center RFP. We realize that
our response is irregular since the time for receiving proposals is past however, we have
been asked by the City to submit a pro forma for our envisioned Cascadia Center, a
performing and literary arts facility, for '.M1ich we have been seeking funds. Our September
letter to the aty outlined that request. The enclosed proposal goes beyond the original
request and project scope by endeavouring to respond to the City's 30 May Conference
Center RFP and our original goals.
.
We are excited about the possibilities that the combined Center represents. When
completed, Cascadia Center wll meet all of the aty's stated goals for conferencing and
provide a first rate performing and literary arts facility, '.M1ich wll be both a cultural and
physical beacon visible to the people of Port Angeles and the North Olympic Peninsula.
We look forward to discussing ourproposai in person.
Sincerely,
fIr> 'Pl ~ Ad . ILl,
WiWa%It'B'~n~gham
President
enc: Cascadia Development Proposal
.
94
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PROPOS,AL FOR 11-lE DEVELOPMENT OF
C~C,A.OIA
A CENTER FOR CONFERENCES AND THE PERFORMING ARTS,
PORT ANGELES, WASHINGTON
December 18, 2001
PROPOSER
The Cascadia Center for the Performing and Uterary Arts Ltd.
518 South Uberty Street
Port .Angeles, Washington 98362
3604175188
PROPOSER OFFICERS DIRECTORS AND PROJECT MANAGER
The Cascadia Corporation has a Board of Directors and an Executive Committee. The
directors and officers of Cascadia are representative of the vibrant culture of the North
Olympic Peninsula.
The organizations spokesperson is: Brian Peffyjohn (360) 417-5188
The Center's Project Manager and concept design orchitect is Evan D. Cruthers, F.AJA
CCS, Architectural Specialties, (360) 417-8195.
See APPENDIX A Public Dsclosure Statement for a list of the Cascadia Board of Directors
and officers.
DEVELCPMENT PROPOS,AL:
OBJECTIVES
The objective of the proposed Cascadia Center is to provide a first class performing and
literary arts and conference facili1y to serve ortisis, aris organizations, educational
instiMions, audiences and conference goers on the North Olympic Peninsula, in the
Pacific Northwest and Western Canada. It is intended that the region's aris groups IMII
make use of the facilities at no or minimal cost and that it IMII promote visitation to Port
Angeles and the Region through tourism and commerce, encourage private
development and redevelopment in the Port Mgles' dOlM1tolM1, support economic
revitalization and provide a focal point for communi1y evenis and activities in the ci1y's
dOlM1tolM1.
SCOPE
Cascadia is envisioned to have three theaters for the performance of music, dance,
literary readings, plays and other theatrical productions as well as multipurpose spaces for
theater, exhibit and conference use. In addition there 1MB be support spaces for recital.
practice and class and breakout rooms, offices, public lobbies and restroom facilities,
master's studios, storage and maintenance facilities. The development is proposed for the
comer of Oak and Front on the Port Angeles \NOterfront.
95
PROPOSAl FOR THE DEVELOPMENT OF
CA<>C.ADIA
A CENTER FOR CONFERENCES AND lHE PERFmMlNG ARTS,
PORT ANGELES, WASHINGTON
December 18, 2001
.
DEVELCl'MENT FLNDING AND PARTICIPATION PRCl'OSAl
LAND AQUSTION
The 3.9-acre public site situated on the north\ovest corner of Rrst and Oak Streets \Mil be
"contributedtotheproject on completion of the development andbe subordinated. during" ,j(
development for financing.
The existing parking lot at the northeast comer of First and.OabMII be acquired by the City
together \Mththe'mid ,blockCi1\lparking 10fandc:~~frlbrif~d'futh~projectbYlea~~;These
properties \Mil be subordinated to development mortgage.financiQQ. Parking jurisdiction
and revenue \Mil be shared befvveen the 01\1 and the Center, \Mth revenue derived, in
general, from ferry and retail parking anocated to the City and parking revenue derived
from Center events aUocated to the Center. Costs of operation \Mil be pro rated betw3en
the Center and the Ci1\l.
PROJECT DEVELOPMENT RJNDNG
"The'DueDiigence/Feasibili1\ldevelopment phase; \Mil be funded. by a$200;OOO.grantfrom
the city of Port Angeles, \Mth the any balance required derived from other grants and
contributions raised by Cascadia.
The projE!c:tqesigl')(]l')dconstr1Jc:~QQ,developmentphases \Mil be fundedprimarily.by a
:';~~':;!::~'::":~',:0'F';~:,;/ff;:\,~;,!:/i}if:<;tf/:;:.~!,t~~qf:~~(;~:Wi::~ia$;~~~z~:~~~%rif~~;t:;~::,~:,g))\::0);,'::'H-'::::":',:,;''i':)';'i::;>';':':::;:;):;{?'.},'::<'::';,:'::J?''::::\ ~ ,:::.' ':,: ::,"';:":,::'f:";"
developmenfloanw1tl'<lf1e3:'Q-acre site used as collatercll. Agency guarantees for the
loan \Mil be sought. other funding may be derived from Coun1\l Opportunity Funds,
Washington Development Loan Funds and Property Tax Increment Rnancing. The creation
of a Public utility District \Mil be another funding vehicle considered. other public and
private grants and contributions \Mil also be sought for development funding.
See the Development Schedule that follow;; in this proposal, for an explanation of the
development schedule phases.
PROJECT OPERATIONS RJNDNG
The development loan \Mil be "taken out" by a mortgage loan.
. Thecity\M]lprovide theCenter\Mthatleast$lOQ,OOO per year for 20 years from the
Lodging Tax Fund .
Individual and corporate grants and contributions \Mil be sought through a fund
development program conducted by the Center during the development and operations
phases and the corpus invested. The retum on the investments \Mil provide funds for
operations and retirement of the 10-year "taken out" mortgage.
See APPENDIX B for Development Pro Forma.
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PROPOS,Al FOR THE DEVELOPMENT OF
C.ASCADIA
A CENTER FOR CONFERENCES AND TI-lE PERFORMING ARTS,
PORT ANGELES, WPSHINGTON
December 18, 2001
.
DEVELOPMENT PROGRAM
SITE DEVELOPMENT
The proposed plblic property site includes the 3.9 acre lot north of Front and vvest of Oak
Streets and the adjacent parking lot on the east side of Oak Street.
The Proposer is particularly cognizant that environmental issues must be considered in
planning the development as vvell as,offsite'improvementsJbatrpq\fbqy~.t8 tl~,.,*..
cPnsidered.to'acoommodate.trafficand Infrastructure.issues;.The latter\NOuld be,\NOrkeci..
,,,out,in.pdrtnelSnip*wth:th&€ity;~,
BULDING DEVELOPMENT
The Concert Theater auditorium VIAll seat a minimum of 1600. The Playhouse auditorium VIAll
seat approximately 450 persons and the Dinner Theater VIAll seat approximately 250 people
for banquets and dinner theater performances. A pipe organ and statue hall are among
the other features being considered for the development. The Center VIAll include box
offices; "green" room(s); multipurpose rooms for conferences, exhibits, practice and
classes; a broadcasting facility; 20 residential studio units for visiting Masters; food service
and storage facilities and administrative offices and other support facilities. The
construction of t\NO new decks of parking and a sky bridge and other on and off site
development VIAll complete the development.
See APPENDIX C for a detailed Space Program.
See APPENDIX D for Site, Size and Character Graphics.
DEVELOPMENT SCHEDUE
The project \Mil be developed in 60 months and progress in phases as follo\N3:
DUE DIUGENCE/FEPSIBIUTY PHPSE: This phase VIAll evaluate the project scope, proposed
site, Project conceptual design, financial feasibility and cost, and culminate in the
production of a report(s) and graphic and other materials that set forth findings.
conclusions and recommendations for consideration in the furtherance of the
development of the Center. This phase including the subsequent evaluation period is
expected to take 12 months.
DESIGN & DOCUMENTATION PHPSES: This phase VIAll include the final Design and
Documentation \NOrk Vllhich VIAll provide the documents that define the project and it's
requirements for securing pricing and permits for construction and the selection and
placement of fixtures, fumishings and equipment. This phase is expected to take 16
months.
BIDDING & NEGOTIATION PHPSES: This phase VIAll include the procurement of bids for
construction and fixtures, fumishings and equipment and include the review of bids, and
negotiations and finalize in the preparation and execution of contracts for construction
97
.
PROPOS,AL FOR THE DEVELOPMENT OF
CASCADIA
A CENTER FOR CONFERENCES AND THE PERFORMING ARTS,
PORT ANGELES, WASHINGTON
December 18,2001
.
and the supply and installation of fixtures, furnishings and equipment. This phase is
expected to take 6 months.
CONSTRUCTION & INST.Al1.ATlON PHASE: This phase includes the physical construction of
the project site work and buildings and the supply and installation of fixtures, fumishings
and equipment. This phase is expected to take 22 months.
FIN.AJ... COMPLETION & STARTUP PHASE: This phase and the development of the project \Mil
conclude when the Project construction is complete all fixtures, fumishings and equipment
required for the Center have been provided and installed, and all equipment is
operational. This phase is expected to take 4 months.
PROFESSION.AJ... & TECHNIC.AJ... SERVICES
The followng professional and technical services wll be employed in the development of
the Center:
PROJECT MANAGEMENT
The Project Manager \Mil be the Center's designated contact \Mth the City on technical
matters and design professionals and other Consultants, Contractors and Vendors providing
goods and services for the development of the Center and \Mil be responsible for:
. Preparing preliminary Project programs, schedules and budgets
. Revie\Mng and evaluating the Due Diligence/Feasibility work and providing
recommendations for Project continuance.
. Procuring and managing Design and Documentation Phase Consultant services ond
providing administration of those services by coordinating and revie\Mng the work and pay
requests of the prime Consultants.
. Procuring bids for construction and the acquisition and installation of fixtures,
fumishings and equipment (FF&E) and revie\Mng the bids, negotiating and advising on their
procurement.
. Reviewng submittals, work and pay requests of the prime Consultants, Contractor(s)
and Vendors.
Other professional and technical services \Mil be acquired as follo\i\1S:
FINANCI.AJ... & MAAKETlNG
. To establish the existence of program needs and funding sources.
To provide detailed financial proformas demonstrating operational viability.
.
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918
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PROPOS,AJ.. FOR THE DEVELOPMENT OF
CPSC,ADIA
A CENTER FOR CONFERENCES AND THE PERF~ING ARlS,
PORT ANGELES, WASHINGTON
December 18,2001
PLANNING, ARCHITEClURE & RELATED DESIGN
To develop a final space program.
To develop and evaluate site utifization altematives.
To develop architectural building altematives.
To provide conceptual architectural and interior building and site design.
To provide final architectural and interior building and site design and documentation.
To provide architectural administration of construction and related contracts.
ENGINEERING
To develop preliminary and final site topographic surveys sho'lNing boundaries, roads,
utilities, contours and any vegetation or structures.
To provide preliminary and final geotechnical evaluations.
To provide a traffic study.
To provide preliminary design of site and building systems and services.
ENVIRONMENTAl
To assess the potential environmental impacts, including but not limited to air. traffic,
noise, archeological. cultural. and etc.
To pravide a ~Phase r environmental site assessment.
CalT ESllMATING
To provide estimates of all project elements and components in a level of detail
commensurate to the design documented.
PROFESSIONAl & TECHNICAL DOCLMENTAllON
To provide witten and graphic documentation of feasibility and final design \NOrk.
To provide color renderings of the project exterior and interior.
To provide color and material submittals of feasibiUty and final design \NOrk.
To provide a scale model(s) sho'lNing the project development concepts.
99
PROPOS,Al FOR lHE DEVELOPMENT OF
C~C,ADIA
A CENTER FOR CONFERENCES AND lHE PERFmMlNG ARTS,
PORT ANGELES, W.ASHINGTON
December 18, 2001
.
PROPOSED OPERATIONS
The developed project \Mil be o\Mled by a not for profit corporation either specifically
created for that purpose or as a continuation of the development corporation.
Prior to project completion a Cascadia Operations Board of Directors \Mil be created to
oversee the ongoing Center operations. The Executive Director \Mil report to this Board.
The completed Center \MB be managed and maintained by a core staff of full time
people and augmented by part time staff, vendorseNices and volunteers. The fulltime
operations staff is proposed as follo\N3:
MANAGEMENT STAFF:
· Executive Director
· Executive Secretary
· Receptionist/Secretary
· V olunteer Director
· Development Director
· Development Assistant
· Theater Director
· Conference Director
· Management Assistant
BULDING &. GROLNDS STAFF:
· B&.G SupeNisor
· B&.G Skilled Maintenance
B&.G Interiors Maintenance
· B&.G Site Maintenance
· B&.G Events Assistant
PROGRAM STAfF
It is envisioned that the fulltime staff \Mil be accommodated as part of the Centers
ongoing operating overhead. In addition to the operations staff, staffing for specific
Center functions such as food and beverage and reseNation and ticketing operations
\Mil be accommodated \Mthin the revenue and expenses derived from those
operating programs.
See APPENDIX B for a Pro Forma of operating revenues and expenses.
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100
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EXHIBIT A
PROPOS,bt FOR THE DEVElOPMENT OF C~C,ADJA
A CENTER FOR CONFERENCES AND THE PERFORMING AAlS,
PORT ANGELES, WPSHINGTON
STATEMENT FOR PUBUC (lSa.OSURE
December 2001
Proposer:
The Cascadia Center for the Performing and uterary Arts Ltd.
A not for profit corporation
518 South Uberty Street
Port .AJ1geles, Washington 98362
3604175188
Proposed Site:
The site includes the 3.9-acre lot North of Front and West of Oak Streets and the adjacent
parking lots on the South-East comer of Oak street and Rrst Streets.
Proposer Entity:
The Center for the Performing and Uterary Arts is a Washington not for profit corporation
organized on (Date) and Vvith 501 C3IRS status pending.
Proposer Officers and Directors:
Kathleen Balducci, Chairperson
1108 South Pine, Port .AJ1geles
William Cunningham, President
2111 W. 4th, Port Angeles
Penelope Thornton, Secretary !Treasurer
508 S. Cedar, Port Angles
Brian Peffyjohn, Vice President
518 S. Uberty, Port Angeles
Georgeame Charles
Lower EIIM1a Tribe, Port Angeles
Joe Denhart, Director
139 W. 12th, Port Angeles
Dorothy Duncan, Director
921 S. Washington, Port Angeles
Larry Harbison, Director
PO Box 1158, Port TOVvnSend
Louella La\Mence
704 Lawrence Road, Port Angeles
Maureen Pfaff, Director
PO Box 3014, Port Angeles
Svlvia Wanner, Director
125 Wanner Road, Port Angeles
Evan Cruthers, FAlA ca, Project Manager
93 Hoare Rood, Port Angeles
101
CPSC,AOIA
A PROPOSAL FOR A CENTER FOR CONFERENCES .AND THE PERFORMING ARTS
PORT ANGELES, WASHINGTON
APPENDIX B DEVELOPMENT PRO FORMA .
Cost Totdls Remarks
I:EIELCPMENT EXPENSES
land ,Assume Donated
Buildinas & Grounds
Buildings 32,300,000 +/-75,000 SF Footprint
Site Development 1,800,000 90,000 SF Hard & Landscape
Parking Development 7,200,000 90,000 SF Parking on 3 floors
FF&E 6,000,000
Subtotal Buildings & Grounds 47,300,000
Consultants
Feasabili1y WorkCPhase I) 200,000
Project Management 710,000
ME Design & Construction 4,730,000
legal, Financial & Accounting 200,000
Reimbursements 1 00,000
Subtotal Consultants 5,900,000
gevelepment Loan Expense
Loan Origination Expense 200,000
Interest During Development 2,300,000 A<;sume @9%
Subtotal Development Loan Expense 2,500,000
Total Project Expenses 55,700,000 I
Funds T otdls
[EfELa:MNT FLNOING
Phase I Grants and Donations 200,000 .
ProieE:t Development Lean 55,7QQ.OOO
Total Project Ftndng 55,900,000 I
ANNUM.. CA:RAlING BUJGET PRO FrnMA
Annual Cost Totals
EXFl:NSE Es"Calate for Inflation
Bl:lilainas & Greunas
Staff 400,000 ,Assume 5 Full lime Staff
Maintenance Expense 100,000
Subtotal Buildings & Grounds 500,000
Manaaement
Staff 500,000 ,Assume 9 Full lime Staff
Supplies 20,000
Outside SeNices 40,000
SuMo tal Management 560,OQQ
Develooment Loan Amortization 620,000 10 Year payback P&l @ 6%
Annual Qoeratino Continoencev 1 00,000
Totd ArnJal Operating Ex pense 1, 780,000 I
Annual Cost Totals
REVENUE
Return on Invested Funds 1,200,000 ,Assume $20 mill corpus@ 6%
Conference Event Net Revenue 200,000 ,Assume 1000 attendes/year
Food & Beverage Net Revenue 140,000 Banquet & Refreshment Bar
Special Events Revenue 120,000 ,Assume 6 events
licket Surcharge 120,000 ,Assume 6 events .
rotd ArnJal Operating Reverue 1,780,000 I
102
1 '1/1 a 1n1
r:rA<::
. CASCADIA
A PROPOSAL FOR A CENlER FOR CONFERENCES PND THE PERFORMING ARTS
PORT MJGELES, WASHINGTON
APPENDIX C DEVELOPMENT SPACE PROGRAM
DESCRIPTION SPACE CRlTERlN UNITS QUPNT11Y AAEA
Ail.OWMJCE
COMMON SPACES
Public Entry & 2 performance 2 SF/Per 2,000
Exiffng event 3,000
Box Office Allow 400 SFEa 1 400
LobbV 2 performanc e 2 SF/Per 2,000
event 3,000
Concourse Allow 4,000 SF 1 4,000
Terrace-Raised Allow 10,000 SF 1 10,000
Vertical Exterior Allow 400 SF 6 2-400
Refreshments Allow LOaD SF 1 1,000
Refreshmen1s Allow 800 SF 1
Storage 800
Exhibit Space Allow 1,500 SF 1,500
Exhibit Space Allow 500 SF
Storage 500
RetaH Shop Allow 500 SF 1 500
Shop Storage Allow 500 SF 1 500
Toilets, Men WC:2/500+1/>50 30 SF Fix 20
0 600
. U:211 00+ 1/>500
L 1/WC+1/5U
Toilets, Women WC 2/75+1/>50 25 SF Fix 40 1,000
L l/WC
Subtotal 29,200 SF
DESCRIPTION USE SEATING "FACTORS EFFICIENCY .AREA
THEAlER SPACES
CQ\lCERT HALL OrchestraL Dance 1600
& Choral
Auditorium WS =24,
T=38 7 11,000
1=42
Stage 2,500
PLAYHOUSE Drama & Dance 450
WS =24,
Auditorium T=38 7 3,200
1=42
Stage 1,000
DINNER THEAlER Drama, Dance & 250
Dinner Theater
Auditorium WS =24,
T=38 7 1,800
1=42
Stage Allow 300
. . See criteria that folios 19,800
12118/01 1 ECAS
103
C,ASC.ADIASPACE PROGRAM .
DESCRIPTION SPACE CRlTERlN UNITS QUAAJTlTY MEAl
ALLOWANCE
CONFERENCE SPACES
Main Hall AJlow 5,000 SF 1 5,000
Breakout AJlow 675 SF 3 2,000
Lobby/Reception AJlow 2,000 SF 1 2,000
Service/Storage AJlow 1,000 SF 1 1, 000
10,000 SF
THEATER PUBUC SPACES
CONCERT HALL 1600 .
Entrance Foyer 2 SF/Per 3,200
Coatroom 500 SF 500
PLAYHOUSE 450
Entrance Fover 2 SF/Per 900
Coatroom 200 SF 200
DINNER THEATER 250
Entrance Foyer 3 SF/Per 625
Coatroom 100 SF 100
SUPPORT MEA Subtotal 5,500 SF
THEATER TECHNICAL SPACES
CONCERT HALL
Projection Booth AJlow 300 SF 300
Broadcasting & AJlow 200 SF .
Recording 200
Ughting Control AJlow 100 SF 100
stage Manager AJlow 100 SF 100
PLAYHOUSE
Sound Control AJlow 100 SF 100
Ughting Control AJlow 50 SF 50
Stage Manager AJlow 100 SF 100
DINNER THEATER
Sound Control AJlow 50 SF 50
Ughting Control AJlow 30 SF 30
Sound Control AJlow 30 SF 3D
Stage Manager AJlow 50 SF 50
Subtotal 1,100 SF
PERFORMERS SPACES
CONCERT HALL
Performers' Entry AJlow 2 SF/Per 100
& Exiting 200
Dressing Rooms AJlow 20 SF 20 400
Green Room AJlow 15 SF 50 750
T oUets M&W AJlow 125 SF 2 250
Wardrobe AJlow 800 SF 1 800
~re-~~rformance AJlow 1 ,000 SF 2 2,000
.
12/18/01 104 ECAS
;<, /,',.-::,'
-I CASC.ADIASPACE PROGRAM
DESffilPTION SPACE CRITERlN UNITS QU.ANllTY AREAl
AUOW.ANCE
Orchestra .AJlow 3 SF 80
Assembly 200
Choir Assembly .AJlow 2 SF 60 120
Makeup .AJlow 100 SF 1 100
Hairdressing .AJlow 100 SF 1 100
Storage .AJlow 800 SF 1 800
PIAYHOJSE
Performers' Entry .AJlow 2 SF/Per 50
& Exiting 100
Dressing Rooms .AJlow 20 SF/Per 15 300
Green Room .AJlow 15 SF/Per 30 450
Toilets M&W .AJlow 125 SF/Per 2 250
Wardrobe .AJlow 300 SF 1 300
Pre-performance .AJlow 800 SFEa 1
Practice
800
Makeup .AJlow 80 SF 80
Hairdressing .AJlow 80 SF 80
Storage .AJlow 800 SF 800
DINNER THEATER
Performers' Entry .AJlow 2 SFEa 30
- & Exiting 60
Dressing Rooms .AJlow 20 SF/Per 10 200
Green Room .AJlow 15 SF/Per 20 300
Toilets M&W .AJlow 125 SFEa 2 250
Wardrobe .AJlow 200 SF 1 200
Pre-performance .AJlow 600 SFEa 1
Practice
600
Makeup .AJlow 50 SF 50
Hairdressing .AJlow 50 SF 50
Storage .AJlow 500 SF 500
Subtotal 11, 100 SF
ADMINISTRAllVE SPACES
M,AN.AGEMENT
Circulation .AJlow 1,000 SF 1,000
Reception .AJlow 200 SF 200
Executive Offices .AJlow 1 ,200 SF 1,200
Directors & .AJlow 1,500 SF
Managers 1,500
Work & Files .AJlow 800 SF 1 800
Toilets M&W .AJlow 150 SF 2 300
MASTERS'SlUDlOS
Units .AJlow 1 ,000 SF 20 20,000
Houskeeping .AJlow 100 SF 4 400
Circulation .AJlow 50 SF 4 200
- Subtotal 20,600 SF
12118/01 3 ECAS
105
CASC.ADIASPACE PROGRMvl .
DESCRIPTION SPACE CRlTERlN UNITS QU,AJ\JTlN MEAl
AU..OW ANCE
BULDING & GROl1\lDS
Facilities Offices Allow 500 SF 1 500
Toilets M&W Allow 150 SF 2 300
Shops Allow 1,000 SF 1 1,000
Mechanical Plant Allow 5,000 SF 1 5,000
Storage Allow 4,000 SF 1 4,000
Subtotal 57,000 SF
FOOD & BERVERAGE SPACES
Kitchen Allow 2,000 SF 1 2,000
Kitchen Storage Allow 200 SF 1 200
Kitchen Office Allow 200 SF 1 200
Toilets M&W Allow 150 SF 2 300
Lockers Allow 100 SF 1 100
Reciving Allow 200 SF 1 200
Servery Allow 200 SF 1 200
Refrigerated Allow 300 SF 1
Storage 300
Dry Storage 300 SF 300
Subtotal 3,800 SF
TOTAL PROGRMvlED SPACE 158,100 S~ .
PAAI<ING
NE Corner Front/Oak 250 cars Assume 30,000 SF ea R 3 90,000
City Mid Block Front- 250 cars Assume 30,000 SF ea R 3 90,000
Oak & Laurel Subtotal 180,000
lHEATER DESIGN CRITERIA
SEATlNG.AREA = Efficiency x Capacity
Efficiency ( F) = seat factor + aisle factor:
F= WsTI144+lt/144 x l/Savg(sqft/seat)
Ws = average seat 'v"oAdth (inches)
T = row to row spacing (tread) (inches)
I = average aisle 'v"oAdth (inches) (42 inches typical)
Savg = average number of seats in a row per single
aisle: 8 or fewer inefficient layout 14 to 16
maximum efficiency (multiple aisle seating);
18 to 50 or more continental seating
.
12/18/01
4
106
EC .AS
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CASCADIA SPACE PROGRAM
Capacity ( C)
35 - 75 seats Classroom
75 -150 seats Lecture room experimental theater
150 -300 seats Large lecture room, small theater
750 -1500 seats Small commercial theater, repertory theater, recital hall
1500 - 2000 seats Medium large theater, large commercial theater
2000 - 3000 seats Average civic theater, concert hall, multiple use hall
3000 - 6000 seats Very large auditorium
OVer 6000 seats Special assembly facility
STAGES
Performing area-stage (not including adjacent support area) (sq ft):
TYPE MIN AVE MAX
Lectures (single 150 240 500
speaker)
Revue, nightclub 350 450 700
Legitimate drama 250 550 1000
700
800
950 1200
1,200 1800
Dance
Musicals, folk
opera
Symphonic
concerts
Opera
Pageant
NOTES
1 Orientation of seated spectators: Head strain is minimized by orienting
chairs or row> of chairs so that spectators face the center of action
of the performing area.
2 Angle of vision of spectators: The eye has a peripheral spread of vision of
about 1300. This angle of view from seats in the front row> will define the
outer limits of the maximum sized performing area.
3 Angle ot encounter: Ine angle ot encounter IS detlned by me I~IJ'
peripheral spread of vision of a single performer standing at the "point
of command.H Natural sound communication wll also deteriorate for
patrons outside this area.
1500
2,000 2500
1000
2000
2,500 4000
3,500 5000
4 Distance be1ween performance and last row of spectators:
Achievement of visual and sound communication is enhanced by
minimizing this distance 'I'klile satisfying the preceding parameters.
12118/01
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ECAS
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CITY COUNCIL MEMO
FORTANGELES
WAS H I N G TON, U. S. A.
CITY MANAGER'S CALENDAR / REPORT
January 15, 2002
City Council Meeting
Gateway Workshop - City Council Chamber
Annexation Outreach Meeting - General Wrap-Up - Roosevelt
Middle School
Tuesday, January 15
Thursday, January 17
Thursday, January 17
Parks, Recreation, & Beautification Commission Meeting
To Be Announced
Meet with Congressman Dicks
Budget & Work Plan Presentation: Chamber of Commerce Mtg
Planning Commission Meeting
Planning Commission Meeting
Gateway Workshop - City Council Chamber
Saturday, January 19
Monday, January 21
Wednesday, January 23
Wednesday, January30
Thursday, January 31
6:00 p.m.
9:00 a.m.
7:00 p.m.
12:00 p.m.
12:00 p.m.
7:00 p.m.
5:30 p.m.
9:00 a.m.
~~-~~g
"'" . -,};;j:J . i. ~ ~ u.
~ ~~
City Council Meeting Tuesday, February 5 6:00 p.m.
Gateway Committee Meeting Thursday, February 7 8:15 a.m.
Utility Advisory Committee Special Meeting Tuesday, Februrary 12 3:00 p.m.
Law Enforcement Advisory Committee Meeting Wednesday, February 13 6:30 p.m.
Planning Commission Meeting Wednesday, February 13 7:00 p.m.
City Council Meeting Tuesday, February 19 6:00 p.m.
Parks, Recreation, & Beautification Commission Meeting Thursday, February 21 7:00 p.m.
Planning Commission Meeting Wednesday, February 27 7:00 p.m.
.NCLPKT\CTYMGR\CMREP1\2001\02-0115.WPd
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MEMO
FINANCE
DEPARTMENT
Yvonne Ziomkowski
Finance Director
[4601]
Karen Asquith
Accounting Manager
[4605]
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Carol Hagar
Administrative
Assistant
[4600]
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PORTANGELES
WAS H J N G TON, U. S. A.
January 8, 2002
To:
Manager Quinn, Mayor Wiggins and City Coun~'
Yvonne Ziomkowski, Finance Di~"':ftrP ~
City Investment Policy vl
From:
Re:
At its meeting of August 21,2001, the City Council passed a Resolution adopting
a new Investment Policy. The Investment Policy was then submitted to the
Washington Municipal Treasurers' Association (WMT A) for certification.
I am pleased to inform the Council that the City's Investment Policy has been
certified, which attests that our policy conforms to the standards established by the
WMTA. The City of Port Angeles will be recognized for this accomplishment at
the WMT A Conference on April 11, 2002.
My sincerest thanks and appreciation to the City Council, Manager Quinn, and my
Staff, and for its continued support.
111
Washington Municipal Treasurer's Association
.
December 21, 2001
Yvonne Ziomkowski
Finance Director
City of Port Angeles
PO Box 1150
Port Angeles WA 98362-0217
"bear M'S:~~~ki: b!\v ~R6~ . ""-"'::-'- - ',' '_:",_'~;~'~i~:',:'_____ .
It is my pleasure to inform you that the City of Port Angeles' investment policy has been
certified by the Washington Municipal Treasurer's Association (WMTA) Investment Policy
Certification Committee. This certification attests that your investment policy conforms to the
sta'fidards' estabirshed by WMTA. Your investment policy was considered and certified by a
peer review committee and received approval by consensus of three independent reviewers.
Enclosed you will find the reviewers' notes with insight and suggestions for future revisions of .
your polt0"
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YO'u:will b'Efrecognized at the annual WMTA Conference at the noon business lunch Thursday,
April'lf-l002;::JTfte conference is being held at Campbell's Resort, Lake Chelan.
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Tne: WMTA"inVestrrieiit':Policy Certification Program is intended to provide guidance in the
, f?rll1uWtiq.Q:9.f ,a,:stry~ure togovem:theinvestmentof:public:funds~:: R:must be implemented
i n5c6njunctlO'ni :'wltH :!a~ careful' 'reading "of -aiid'strict adherence" f()'a.pplicable statUte.s.~judicial
decisionsand legal opinions. It is not a guarantee against loss due to economic and market
Cc)ndifiohs:-'cf'human behavior:c,: C.",;:::", ,>::,/:;: ,~\!i::':2:~~:)' ,';'''!c::;:::,'')U' r';'15 '~>:;.:~\
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.W,A.S H IN G TON, U. S. A.
CITY COUNCIL MEMO
'DATE: .
January 9, 2002
To:
MAYOR WIGGINS AND CITY COUNCIL
~t . L'..:
. "FROM:'"
G~ty'W:.Kenworthy, P .E.,Deputy': Director' ofEngineering/City:Er.lgineef' .~,
::",;.>
SUBJECT::.,LauridsenBlvd. and Rac~ StI'eetTraffic~i~na~ "';'
.' j
The traffic signal at Lauridsen~ndRace has:been'placedon' flash due to failllre<>fthe'~ontroner
UJ1it.ln theflash'mode the intefsectionwilloperateasa four:.wa)istbp:ThiscOiitrollennodeHs ,,;
ncdoriger supported by the manufacturer and we have been unable to obtain needed replacement
components for a quick repair. The signal may have to operate in the flash mode for several
. weeks. The police department is monitoring the intersection for violations and the possible need
for additional signage.
The Lauridsen and Race signal is one of several in the City which have been planned to be
:::'replaced dlletothe problems with locating components. This signal was planned to be replaced
,when the Peabody Creek bridge was widened. The other locations with the similar problem
controllers are the downtown signals, the FirstJPeabody signals. which are planned to be replaced
with the Gateway project, and the First and frontlEnnis si~als. The signals on:S~.,.101 tlp:',ough,
. town arernaintained by the City for WSDOT. We con.tacted~WSDOT ,regarding our problem hut
they were unable to locate the'needed components. The City of Bremerton also has several '
similar sign8:1 models but they also~ereunable to assist us. '., ' .'. ., ,
We have been replacing and upgrading our signaLcontrollers.to,acom.tp.9n,m~l)~facturer for~ase",
of maintenance, reduce supplies of spare components, and interchange of parts if needed. Our
. current controller vendor has been contacted regarding replacement. They made a field review of
the signal January 9, 2002 and noted that we would also have to replace the controller cabinet.
They provided us with a contact at King County regarding loan of a controller cabinet to reduce
our down time and we are pursuing that lead.
We will be providing further details regarding cost and schedules upon receipt.
" N:\PWKS\ENGINEER\STRTCRSP\race&blvdsignal. wpd
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FORWGBLES
WAS H I N G TON, U. S. A.
DATE:
January 15, 2002
To:
MAYOR WIGGINS AND CITY COUNCIL
FROM:
Michael Quinn, City Manager ~
SUBJECT:
Council Priorities for Community Work Plan
Summary: The attached list represents the 2002 Community Work Plan as originally submitted
with asterisks noting the top five programs/projects as tabulated by consensus of the City Council.
The number of asterisks reflect the individual designations for that particular project as a top five
selection. Obviously, there were many other programs/projects that received one or two votes that
did not accumulate enough designations to place them into the top five per each goal; however, it
is staffs intent to work all the programs/projects this year. This priority helps staff prepare early
to concentrate on these top five designations. It is interesting to note that only one program/project
received a top priority designation from every member of Council - the need to establish
intergovernmental service agreements for the UGA. The list has not been organized differently from
before and recognizes that many programs/projects apply to multiple goals and objectives. lithe
Council desires a reorganization ofthis work plan, then it may be the subj ect of a future work session
as desired.
.
Recommendation:
No action necessary
Back~round / Analysis:
Summarized above
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115
G:\MASTFORM\COUNCIL.WPT
Last Revised: 6/29/99
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CITY COUNCIL
GOALS - OBJECTIVES - PROGRAMS / PROJECTS
(Adopted 12/18/01)
2002 - OUR COMMUNITY WORKPLAN
GOAL: FINANCIAL STABILITY
Provide consistent and quality municipal services through the adequacy, utilization, and
development of financial resources that maximize return on investment, leverage of outside
sources, and equity for local taxpayers.
Update and improve long-range financial projections, data analysis, and trend profiles to facilitate
strategic forecasting.
Avoid diminishing operating reserves and maintain fund balances at prescribed policy levels.
Evaluate capital equipment replacement and capital facility support with a long-range plan.
Minimize potential tax, fee, and utility rate increases while reviewing staff and operations to
maximize effectiveness.
Pursue outside grants and loans whenever feasible.
Resolve litigation and minimize financial impact on the City.
Update records management/imaging services.
Maximize modern technology to enhance recognition and collection of revenue
Evaluate changes to business licenses regulation
liL7
****
Refinance and/or redevelop LID211 (Del Guzzi), along with other potential issues, to
improve finances and reduce long-term debt liability
.
Evaluate the financial system software and hardware proposals for operational
implementation
**
Evaluate equipment replacement fund and develop a strategic plan
Explore options for fire apparatus equipment replacement
Analyze water and wastewater utility rate structure
Utilize new standards and criteria to determine City's net worth and needs
Implement GASB 34 accounting standards and requirements into our financial system
***
Pursue outside funding sources/grants for capital projects like the Downtown Convention
Center, Downtown Parking, planning phase of the Pool Renovation, facilities such as the
Fine Arts Center and Marine Life Center, Lauridsen Boulevard bridge, 5th & Race
signalization, Ennis Creek bridge, non-motorized improvements, and the Carnegie Library
building renovation
.
Establish a community-supported Medic I Foundation to enhance emergency medical
services and public education through private donations
****
Restructure the Budgeting format to a Program\Performance base and narrative
****
Stabilize the Fine Arts Center Budget and broaden revenue support for continuing
operations
Increase revenue for Ocean View Cemetery operations through increased marketing efforts
Explore the feasability of establishing a long term, perpetual maintenance fund for the
Cemetery
Seek appropriate and competitively-priced revenue and savings opportunities
Negotiate ''family wage"labor agreements which value personnel while retaining long-
term financial stability and predictability
Aggressively seek to generate income and reduce expense of City
Surplus equipment and real property
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GOAL:
INTERGOVERNMENTAL RELATIONS
Promote communications, legislative influence, and agency cooperation with all public entities
on the North Olympic Peninsula, as well as State, Federal, and Tribal agencies which impact
our community and environment.
Interact with other public agencies and their staffs through coordinated meetings in a productive,
professional, and participatory process that enables cooperation, fiscal economy, and effective
results which serve our community.
Protect the City's water system as it relates to impacts of the Elwha River dam removal project.
Coordinate major capital projects, financial impacts and resources, and strategic goals to promote
a commonly shared vision for the future development of our community and region.
***
Coordinate and support Elwha mitigation efforts involving Elwha water protection
through agreements with the National Parks Service, Lower Elwha Klallam Tribe, and
other agencies
Continue agency cooperation on personnel, efficiency, shared resources, etc.
Develop a comprehensive marine emergency response plan and service agreements
***
Implement the bilateral compliance agreement with the Washington State Department of
Health concerning GWI and seek alternatives to construction of a water filtration plant
***
Obtain a 5-year renewal permit for landfill operations and continued execution of the
Wildlife Hazard Management Plan
***
Implement City Standards in the UGA for plans review, development, testing, and other
areas of operational efficiency.
Coordinate with Clallam County staff on the development of a strategy for telephone
services and IT
******Pursue Interlocal Agreements for Urban Services in the UGA with the County, PUD, Fire
* District, and other service purveyors
ll9
Pursue an Interlocal Agreement with Clallam County for Revenue-Sharing associated with .
the UGA service area
Develop an information database of emergency services information accessed through
wireless support
Continue agency cooperation on personnel, efficiency, shared resources, etc.
GOAL: QUALITY MUNICIPAL SERVICES
Organize and provide municipal services that are oriented toward meeting the needs of our
citizens, effectively utilizing available resources, and achieving improvements in our
community's quality of life.
Assure that community support services are provided, within available resources, to aid those
segments of our community most in need such as the elderly, disabled, children, and others
needing assistance.
.
Promote emergency preparedness and provide consumer safety information to enhance the public
welfare.
Strategically plan municipal services to maximize their efficiency and effectiveness.
Update, modify and enforce local regulations and codes which reduce nuisances, improve permit
processing, and orients regulations in a more user-friendly direction.
Implement cost efficiencies with District Court such as e-mail for documents, fine
allocations and recovery of court costs where possible
***
Strengthen the one-stop permit process through user-friendly code language and assigned
taffliaison for significant projects
Develop an information database of emergency services information accessed through
wireless support
Initiate a WRICOPS study of police services to promote organizational effectiveness
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1-20
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**
***
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**
Implement a Co-compo sting Operations Plan to handle biosolids and yard waste
Execute phase II and ill of the 300 gallon to 90 gallon conversion program for residential
refuse collection
Complete the construction of the Black Diamond reservoir cover and install a new
disinfection system
Replace major portions of the concrete water main transmission service
Replace the Spruce and McDougal Street Fire Pump Stations
Complete Phase ill of the Water Supervisory Control and Data Acquisition (SCADA)
System
Construct the Peabody Heights reservoir cover
Clean the interior of the water reservoirs
Implement the Water Comprehensive Plan upon State Health Department's approval
Design the project to re-conductor Valley Street
Construct and update electrical services through line replacements, transformer upgrades,
undergrounding, etc. to assure quality service and reliability
Reduce the combined sewer overflow discharges into Port Angeles Harbor
Rebuild wastewater pump stations 1 & 3
Obtain new NPDES person for WWTP operations
Install a sanitary sewer to the Loomis Building at Lincoln Park
Continue Parks Maintenance Plan through miscellaneous irrigation projects, landscaping,
facility maintenance
Reduce the occurrence and severity of Emergency Incidents through tactical training,
inspection, smoke detectors, public education, and strategic planning for risks
Develop procedures for a Customer Assistance Program through the Fire Department to
assist "needy" victims of emergency situations
Increase Senior Center membership by 5%
Develop an Alarm Ordinance to deal with the incidence of false alarms
1.2-1
Explore the feasibility of a Reserve Police Officer Program
.
Complete Phase I (phone # and Cell site) wireless installations through PenCom
Design the project to re-conductor Valley Street
Replenish the armoring in cooperation with the Corps of Engineers on Ediz Hook to
protect the infrastructure
****
Revise the 5-year pavement management program and continue the chip seal and street
overlay program
Survey the community as to the effectiveness of City services
GOAL: EMPLOYEE EXCELLENCE
Expand programs and policies that enhance the work environment, stimulate employee
performance, and promote customer service to assure the provision of quality municipal services
and prepare our employees for the future challenges in municipal government.
.
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Expand leadership training and development for employees.
Evaluate the Customer Commitment Program and related impacts.
Integrate the city's Statement of Values into the workplace.
Improve the effectiveness of employee incentive programs.
Integration of employees and work divisions into cohesive teamwork and organization
****
Administer and negotiate contract negotiations for labor contracts with Teamsters Non-
Sworn staff, IBEW #997, and AFSCME
Provide annual or semi-annual workshop/retreat with Council to clarify
goalslprojectslperformance
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**** Continue Leadership Academy training courses and participation with outside agencies
*** Encourage Department-wide training and retreats for organizational development
*** HR Resources Selection Procedures will be selectively centralized for recruitment,
screening, interviewing, and reference checks for hiring decisions
Review and prepare procedures and policies consistent with proposed new WISHA
Ergonomic Regulations
Conduct Diversity Awareness Training
Review and prepare procedures and policies consistent with proposed new WISHA
Ergonomic Regulations
Update of the City's Personnel and Policy/Procedures Manual
***
Refocus the efforts of the Customer Commitment Steering Committee
GOAL: COMMUNITY DEVELOPMENT
Develop policies and promote implementation measures that enact our Comprehensive Plan,
preserve the character of our community, and provide the necessary public facilities and
infrastructure consistent with our vision for the future.
Monitor efforts and impacts associated with utility legislation, financing, and operations.
Maintain, replace, expand, and improve necessary public facilities and infrastructure to serve and
protect the community's needs within available resources as established in the Capital Facilities
Plan.
Review and evaluate the feasibility and cost / benefits of fiber optic expansion, or other
technological source, to provide broadband services, other advanced technology services, and
ad"anced communication and information services to the community.
Update and prepare comprehensive plans and strategies to guide our future capacity, quality,
design, and capitalization of public facilities and infrastructure.
Comply with intergovernmental regulations and goals that impact our provision and operation of
1~3
public utilities.
Develop a property management plan for all land and facilities which provides inventory and
information suitable for proactive decision-making.
.
Evaluate the options and impacts of expanding the UGA and corresponding annexation plan.
Establish a regular maintenance program for City facilities with a comprehensive assessment and
replacement analysis completed on a periodic basis.
***
Implement (modify) the Telecommunications Plan for providing Fiber Optics -leverage
private/public
**
Annexation Plan public outreach and education to be completed, and recommendations to
the City Council for final authorization
**
Expand the UGA to Deer Park area
**
Complete the Carnegie Library improvement project and partner with the Historical Society
for museum operations
.
Update Regional Transportation Plan, CIP, Shorelines Master Program, Zoning, etc.
Develop Stormwater Management strategy and program with utility-type funding options
**
Reactivate the Morse Creek Hydro Facility via lease with private sector and complete
environmental reviews
***
Construct Laurel Street slope stabilization project
Finalize the contract for the 8th Street Restoration Project
Improve stormwater discharge at vicinity of Crown Park
Reduce the combined sewer overflow discharges into Port Angeles Harbor
Negotiate floating easement across Rayonier property for Centennial Waterfront Trail and
secure the trail from interference with the cleanup effort on site
Complete the installation of Friendship Bridge at Valley Creek Estuary
**
Conduct a Pool Project feasibility study
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Inventory all City-owned property and facilities for utilization
Update the Comprehensive Plan for Parks, Open Space, and Facilities
Complete design of the Port Angeles Fine Arts Center "Front Yard" Plan
Replace playground equipment at Lions and Erickson Parks
Replace tennis court fencing at Hazel Porter Kiel Park
Explore the potential for development of an outdoor skate park for area youth
Install a sanitary sewer to the Loomis Building at Lincoln Park
Update the Comprehensive Plan per the 5-year GMA review with an emphasis on the
HarborlDowntown Planning area
Update the Shoreline Master Program per the Pentec Environmental Habitat Assessment
Study and Path A Guidelines drafted by DOE
Prepare a "Domestic Terrorism Vulnerability & Threat Assessment" Plan of operations and
risk assessment to our community
Commence design of the Southeast reservoir for the high zone system with the cooperation
of the Clallam PUD
Construct a traffic signal at Fifth & Race
Construct the sidewalks along Front and First near Golf Course Road, "I" Street
Develop a facility and program plan to improve the use of the Long House at Lincoln Park
1~5
GOAL:. ECONOMIC DEVELOPMENT
.
Stimulate the community's economy through a combination of policies and programs which
diversify the economic base, support the community and resource-based activities, provide
adequate infrastructure and support, promote the opportunities for high technology and
innovative applications for our business and industrial base, and establish the community's
prominence as the service and activity center of the North Olympic Peninsula.
Implement comprehensive community support programs that recommend economic development
strategies and projects to the City Council and provide timely informational reports on economic
activity.
Collaborate with other agencies to promote a timely cleanup and redevelopment of the Rayonier
site that serves the best interests of the corporation and community.
Cooperate with the Port of Port Angeles to stimulate and develop Port property and support the
proposal of an Airport Industrial/Business Park.
Support efforts of the Economic Development Council, Port Angeles Downtown Association,
Chamber of Commerce, Visitors and Convention Bureau, and other community agencies to create
a positive business climate that stimulates private investment.
.
Promote tourism and establish linkages with Victoria, B.C., Puget Sound cities, and other Cascade
area communities to enhance economic opportunities.
Revitalize the downtown core and create an economic partnership with local business that
encourages economic vitality, encourages pedestrian interaction, and incorporates the objectives of
the "Main Street" model.
Explore opportunities to support and promote the economic diversification of the community,
especially in areas of advanced technology, marine industrial, telecommunications, and other
potential businesses that can expand our local economy.
Promote participation in public/private partnerships in order to leverage opportunities for outside
capital investment, consolidate resources, and seek creative financing.
Sappho Gap project infrastructure developed with public agency/private participation
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Evaluate Conference Center Proposals and establish a public climate for a successful
project
(Objective brought to Programs/Projects) Revitalize the downtown core and create an
economic partnership with local business that encourages economic vitality, encourages
pedestrian interaction, and incorporates the objectives of the "Main Street" model.
*** Secure the site and construction for the Gateway Project
****
***
***
Institute Small-Business Incubator Project
(Aggressively) pursue outside finding sources/grants for capital projects like the Downtown
Convention Center, Downtown Parking, planning phase of the Pool Renovation, facilities
such as the Fine Arts Center and Marine Life Center, Lauridsen Boulevard bride, 5th &
Race signalization, Ennis Creek bridge, non-motorized improvements, and the Carnegie
Library building renovation
Refinance and/or redevelop LID211 (Del Guzzi), along with other potential issues, to
improve finances and reduce long-term debt liability
Evaluate changes to business licenses regulation
Market Del Guzzi property and develop business plan for use
Explore the potential for development of an outdoor skate park for area youth, includes
roller blades, skate boards, and ice rink
Enhance web-page and explore portal use of information kiosks to provide community
information and promote City programs
Coordinate special events programming through a "one-stop process"
Implement the master plan for land use of the landfill area after its closure in 2006
Coordinate with the Chamber, Port, Downtown Association, and other stakeholders on a
Waterfront Vision
Initiate special event promotions to stimulate tourism such as the inaugural Port Angeles
Mountain Bike Rendezvous to be scheduled in October
~~}
GOAL: COMMUNITY LIVABILITY
.
Protect, preserve and enhance the quality of living within our community which fosters a
commitment toward excellence in environmental, cultural, social, and physical benefits to our
citizens.
Promote responsible efforts of forest management, fish preservation, and other programs that
preserve, protect, and balance our community's livability with our natural environment, while
stimulating economic activity and family wage jobs.
Research and adopt as necessary new ordinances that improve community aesthetics and welfare
through responsible enforcement and regulations as well as heightened community awareness
(Drug Treatment Centers, Cellular Tower regulations).
Acknowledge citizens for civic contributions and public service on Boards and Commissions.
Promote our annual clean-up and recycling events through improved results and increased
participation.
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Evaluate the usefulness of neighborhood planning.
Enhance our Recycling and Yard Waste Programs.
Continue Watershed Planning efforts with planning agencies and coordinate with local
committees such as WRIA 18, EMMT, and LEG
Evaluate neighborhood planning process
****
Revise Fire Alarm Ordinance to allow for consistent interpretation and application
Coordinate with other agencies in ESA regulations compliance and NMFS 4( d) rule
Review feasibility of accepting septage at the WWTP
***
Increase volunteer support for improvements and maintenance of the Waterfront and
Centennial Trails
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Develop and implement a Playground Safety Inspection Program
Update the Critical Areas Protection Ordiriance per Clallam County functional approach to
best available science
***
Initiate a Police Department awards ceremony for staff and volunteers
GOAL: COMMUNITY RELATIONS
Enhance citizen - government communication in order to promote a more responsive and
accountable municipal organization which functions with understanding and support for its
constituency.
Improve the governments access programming and information available on Channel 21 (access
channel) to promote topics of interest, information and welfare to the community.
Strengthen community participation and interaction in local government affairs.
Develop performance measures to gauge the effectiveness of municipal services and customer
satisfaction.
Utilize technology to improve informational exchange and communications between the City and
its customers.
Enhance web-page and explore portal use of information kiosks to provide community
information and promote City programs
***
Explore use ofIntemet for utility billing/financial transactions
****
Incorporate performance measures into the annual budget process
***
Develop an ad-hoc committee concerning the feasibility of instituting Medic IT citizen first
aid classes
Explore the feasibility of broadcasting City Council and other public meetings on Channel
1~_9
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21
Continue CATS wiring in City Hall to enable voice-over Internet and video conferencing
Coordinate special events programming through a "one-stop process"
Enhance Police contact in a positive fashion with area youth, especially those at-risk,
through a series of educational forums at local youth facilities
Seek additional opportunities to enhance awareness of community history such as
renovation as well as restoration of valued and unique sites
G:\EXCHANGE\CITYMGR\GOALS02-01-15.dat Report to Council January 15,2002
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FORTANGHLES
WAS H I N G TON, U. S. A.
DEPARTMENT OF COMMUNITY DEVELOPMENT
DATE:
January 15
To:
Mayor Wiggins and City Council Members
FROM:
Sue Roberds, Assistant Planner
SUBJECT:
Department of Community Development
Planning Division December, 2001 and Year End Activity Report
.
CURRENT PLANNING ApPLICATIONS:
Bed and Breakfast Permit
Boundary Line Adjustments
Conditional Use Permits
Environmentally Sens. Areas
Home Occupation Permit
Minor Deviations
Municipal Code Amendment
Parking Variance
Retail Stand Permit
Rezone
Shoreline Substantial Development Permits
Shoreline Exemptions
Short Plat
Street Vacation
Subdivisions
Variance
Wetland Permits
Code EnforcementNio1ations
SEP A ENVIRONMENTAL POLICY:
Determinations of Non Significance
Determinations of Significance
Mitigated Determinations of Non Significance
.
DEVELOPMENT REVIEW APPLICATIONS:
Building Permits
Clearing and Grading Permits
Forest Practices (Class IV Conversions)
131
DECEMBER, 2001
MONTHLY TOTAL
o
3
o
o
o
o
o
o
o
1
o
o
o
o
o
o
o
o
2001
YEARLY TOTAL
6
4
14
4
2
1
2
o
2
6
7
4
1
4
o
11
o
4
3
o
o
33
o
4
2
o
31
6
9
146 (2001 Total)
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BUILDING DIVISION
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CATEGORY JAN. FEB. MAR. APR. MAY JUNE JULY AUG. ::;EPT. OC' NOV. DEC. 2001.YTD 2000.YTD
RESIDENTIAL-NEW
MODULAR / MOBILE 1 1 1 3 1 7 6
.......................vi;iu"i;....................... ......$57,.1"4"2"....... ........................... .....$43,"iioo...... .......................... ...."$"4"5;500...... .....$22:{54fi""... ....$68;880..... .............................. ............................ .............................. ............................ ............................. ......$439;07"1"....... ......$225.;481".......
SINGLE FAMILY 1 1 4 1 2 2 4 2 2 .19 8
........................Vatue........................ ......$94:.000........ .....$9iUi55...... ....$483;598.... .......................... ...$15if938..... .....$396;8.78...... ...$271;073.... .....$354:760...... ....$23.7;000..... .....$2'2'7;000...... ............................ ............-...............". .....$2';322;'502"..... ......$71.4;63'i.......
MUL TI-FAMIL Y .............................. ........................... ........................... .......................... ........................... ............................. .......................... .............................. ............................ .............................. ............................ ............................. ................................. .................................
........................Vatue........................ ..
ACCESSORIES 2 5 2 2 2 3 2 1 19 34
........................Vaiue........................ ..............,................ .....fi9;.200...... .....$34;.750...... ......$"4;.000....... ...."$1.2;650...... ......$.1.4;.000....... ....$17.''200..... .............................. .....$1U76...... .............................. ........$500......... ............................. ........11.5;076......... ........68.3;839..:......
..
COMMERCIAL-NEW <
RETAIL .............................. ........................... .......................... .......................... ........................... ............................. .......................... .............................. ............................ .............................. ............................ ............................. ................................. .................................
........................Vatue........................
HOTEUMOTEL .......................-.... ........................... ........................... .......................... ........................... ............................. .......................... .............................. ............................ .............................. ............................ ............................. ................................. .................................
........................v"iiue........................
OFFICE 1 1 .............................. ............................. 2 .................................
........................Vatue........................ .............................. ..."$200:000..... ........................... .......................... ........................... .....$.1.95:000..... .......................... .............................. ............................ ............................ ......$395.;000........
DRINKING/DINING .............................. .......................... .............................. ............................ .............................. ............................ ............................. ................................. 1
........................Vatue........................ ........................... ........................... .......................... ........................... ............................. ......$2'50.;000........
AUTO/SERVICE 1 1
........................Vatue........................ .............................. ........................... ........................... .......................... ........................... ............................. .......................... .............................. ......$5.1';200...... .............................. ............................ .............................. .......$51;2'00......... .................................
INDUSTRIAL .............................. ........................... ........................... .......................... ........................... ............................. .......................... .............................. ............................ .............................. ............................ ............................. ................................. .................................
........................Value........................
PUBLIC - NEW .... ,
:j:;~HOOLS/HOSPITALS 5 1 2 8 2 ...
CiiJ-::..............Vatiie........................ .............................. ........................... ........................... .......................... ........................... ............................. .......................... .....$597;005...... .....$20;000...... .............................. "$4:'239;000'" ............................. .....$4;8'50.;00.5...... ......$801.;325;:.....
~...........~.t!y.!3g.t!~~............... .............................. .......................... .............................. ............................. .............................. 1 ............................. ' . 1 ............................"..... .
........................... ........................... .......................... ........................... ............................. ......"$'2:.000........ .........$2;000...........
Value .
RECREATION 1 1 .............................. ............................ .............................. ............................ ............................. 2
........................Vaiue........................ .............................. ........................... ...............-.......... .......................... ...Ti7;000...... ............................. ....$4'9:587..... ......$126;587........ .................................
REPAIR & ALT.
RESIDENTIAL 27 20 43 43 41 57 32 55 64 52 27 21 482 426
.......................Value........................ ...."$1.29;190....... ....$1.1'9...268..... ....$204:883..... ...$201;60.7.... ...$153:'21.0..... .....$Ti8;'777..... ....$92;554...... .....$19.6;293...... ....$228;"484..... .....$1'91;232...... ....$11'9;912..... ......$'71;839....... .....$1.;ii33;249...... .....$3';247;91.8......
COMMERCIAL 11 10 10 5 8 18 16 21 13 11 13 15 .'151 107
........................vaiue........................ ......$30;.025........ ....$.1'26;'777.... ....m4;200.... ....$65:657"... .....$38;335...... .....$238:498...... ....$60:"4.50..... .....$.13.ii;529...... "$:;:049;400'" .....$623;958...... ....$120:315..... ......$77;"695....... .....$2;751:;83'9...... .....$1.;ii29..23'5......
PUBLIC 2 1 2 ............................ 1 1 7 24
........................Value........................ ...$.1'..1.60:.500..... ........................... ......$1;.000....... .......................... ......$7:075....... ............................. .......................... .............................. .......$6:000......... ............................ ......$20;800....... .....$1.;195;375...... .......$761;63.9........
DEMOLITION / MOVE 2 3 1 3 . 9 . ... 17 ....
........................Value........................ .............................. ......$1;000....... ......$1;500....... .......................... ......."$500......... ............................. .......................... .............................. ............................ ......."$1;.500......... ............................ ............................. .........$4;500........... ........$22;200.........
.....,. ... .,...
BUll..DIN~rOTAl..S .. I 50 ...., ...', ... .... ,.'.. '....... > iiai............ r. ...... ..
I '.,,1:. 0" ....
SLDG PERMITS .... 42 . 36 .c........~!:.......... ....... I. c........?.!............. ...........~~............ :. > ;...;,....;~~.......c;;... .........:~.c.......... .........J!............;. ...........?-Q~...........;. 625
.::::::::g9.H?f.;::y.A~9.I:::::::: ..;'.'...~...................... ........................... ;n.;;;;; ..'..$8.;336;2'io......
..J~.!~?~.,~.~?..... ....~~~,~.~~:..:. ...J?~3.!~?~.;... ' $271,264 .:..~.?~!.~!!~.;:.. .;.~;~.!~.~!.!?~~.... U"ft.,.". .;;!!!.~~?!~~~.... ..~,.~.~.'!'~!.... .....~~.?~.,?.~.;..c. $14.086.404
SLOG PERMITS.FEE '-{.. ., < ,.....,.,. ........... '.. .............................. ................................ I .. Tc:)t~l~ ;$17'5,6Q4 $113,662.
:~ .... ,........... ........ ~'::....:-. .... .... ... ... ........... .... .... ....
OTHER PERMITS <
R / W CONSTR. 8 3 9 9 3 14 5 2 3 7 8 1 72 37 ..
....................Re.~enije.................... .........$745........... ........$28.5......... ........$680......... ....."$1;.125....... ........$345......... .......$1;370........ .......$350......... .........$190........... .........$135.......... .........$785........... ........$745......... .........$275.......... .........$1:030..,........ .........$2;250.........
NEW WATER SERVo 8 1 8 4 2 5 2 2 3 2 ,37.... 12
.....................Re.~eniie.................... .......$5;680......... ......$:;;750....... .....$5;.535....... ......$2:840....... ........................... .......$1;665........ .....$5;.160....... ......."$1;.175......... ......"$1;.800........ ........$'2:.325......... ......"${1.75........ ............................. ........$29;1.05......... ........$1.2;061..........
NEW SEWER SERVo 10 10 4 3 4 5 2 1 5 2 46 ,17
....................Re.~enii'i;.................... .......$:i;540......... ........................... ......$3;825....... ....."${680....... ........$875......... .........$91.0.......... ....."${825....... ........."$840........... ..........$95........... ........$1;.125......... ........$840......... ............................. ........$1'5;555......... ........$14;167.........
.,
NO;OTHERPERMITS ........26.: 4...: 27....... 17.. .....6............ 20 "15 ..6 .........0. ......... ...:....,15'..'... "'''.12' 1 155 66
"""'OTtl'ER'PER'i,iji'j"R'EV:"::' ,......$9;9iliF..'..'.. ......$2;035....... ....,$10;0407.. """$'5;645"'7": ....:.$1:220...,,:... "$3.;945..'..... ......$7';335.'.-.. ...'..:.$2;205...:..... :.....0'.$4;2.35....0'... .......$2;7.60::..... ......0'.$"27.5.......... ........$51;69.0......... ....'....$28;478.......0'
Applied 44
Issued 37
84% Complete
--
~
'. . . ..~,^~..',,. ".<., <,~.'^K!';'
-
~
01
CATEGORY 2001 YTD 2000 YTD 1999YTD 1998YTD 1997YTD 1996YTD 1995YTD 1994YTD 1993 YTD. 1992 YTD.
RESIDENTIAL-NEW
MODULAR / MOBILE 7 6 8 14 4 6 10 10 8 6
............................vaiii'i;........................... .......$4.39;.07.,........ .......$22.5~48r...... .......'45S;600........ .......$.595;.484........ ......$.;.8ii;s76........ .......,208;920........ .......'$42'7;.2.55........ .......$403;942........ .......,.366;900........ .......'$2.86;.500........
SINGLE FAMILY 19 8 9 24 20 35 32 70 64 56
............................Value............................ .....,.2;'32.2;..502...... .......$7T4~633........ .....'..f'2.'f606...... .....$2;.483;.46.'...... ....."2;2'i"5;3.;.5..... .....'3;'084;'5'73...... .....,.3:'24.6;.840...... .....$5;488;053..... .....'5;4.'2;.55.;....... .....$4;..i"74;..6'9"3"....
MUL TI.FAMIL Y 2 3 1 3 75 6 2
............................Value............................ .................................... ................................... .......'.736;362........ .....'.3:'805;..3i'"4...... ...TCioi:J;ooo..... .....,3;'540;'7'45...... .................................... ....$.2~950;00(j"... .....,.;.;88'7;890...... .......'$485;.830........
ACCESSORIES 19 34 42 45 34 30 37 36 9 51
............................vaiiie............................ .......$.,..15;.076........ .......'683..839....... .......,83.:;;.706........ .......'{348;.968........ .......$240;84..7....... .......'.187;36'0....... .......$.3'08;.5.78........ .....$344~95r...... .......$"3'7;945........ .......$'500;065........
COMMERCIAL-NEW
RETAIL 1 4 5 1 12 1 1
............................Vaiiie............................ .................................... ................................... ........'$.37,.000......... .......$.859;.749........ ...."$2;8.;.7;004..... ........$To'.ooo.......... .....$5;..924;..;'77".... ................................... .......$T'i8;oii........ .......$'80)500........
HOTEL/MOTEL 1
............................Vaiiie............................ .................................... ................................... .................................... .................................... ........,..,9;.242......... ........-......................... .................................... ................................... .................................... ....................................
OFFICE 2 3 2 1 3 1 1 1 4
............................Value............................ .......$'395;.000'....... ................................... ......."$.756;583........ .......$65.7;'376........ ........$86;.600......... ......."$93S;'002........ .......$489;..154........ ....$4;50ci;'OOO..... ......."$334;80r.... ......$.695;.3'3........
DRINKING/DINING 1 1 1 1
............................Vaiiie............................ .................................... .......,250;000....... .................................... .................................... ................................... .................................... ..........$.3~44.5........... ........$.35;.0'00......... .......$.360;427........ ....................................
AUTO/SERVICE 1 1 2
............................vaiiie............................ ........$5.(200......... ................................... .................................... .................................... ................................... .................................... .................................... ................................... ........$2''6..00'0.......... .......$.3(1',;.00'0........
INDUSTRIAL 2 2 2 2 1 2 2 2
............................Vaiiie............................ .................................... ................................... .......$.,02;8.75........ .......$.833;.00'0........ ........$63;.000......... .....,.;.;.003;.38.;....... .......$.3.60;.0'0'0........ .......,579;050....... .......,445;000........ .....$.9;..21'0;.2.62......
PUBLIC - NEW
SCHOOLS/HOSPITALS 8 2 1 6 3 1 1 3 3
............................Value............................ .....,4;.850;.005...... .......'60'~325........ .....'.i';''i'74;'300...... .................................... ....$7;038;660..... .......$42.,.;'0'00........ .........'i2:9'7i........ ...."$';.70..000....... .....,5;.982;4'00...... .......$2.8'0;.730........
CHURCHES 1 1 1
............................vaiiie............................ ..........$2;.00'0........... ................................... .................................... .................................... ........$.24;.369......... .................................... .................................... .........$5;000.......... .................................... ....................................
RECREA TIDN 2 1 1 1 3
............................vaiiie............................ .......$.'.2.6;.5.8"]"...... ................................... .................................... ..................................... .......'.;.S5~000....... ........$40;.000......... .........,70;000......... ................................... .....''i';.8.75J75...... ....................................
REPAIR & ALT.
RESIDENTIAL 482 426 483 478 488 496 395 329 353 381
............................Value............................ .....$.1;..833;249...... ....$3;247;9'i"8..... .....'2;.3.,5;.760...... .....$2;..(62;..6'9'1".... ....'$.2;.;.23;060..... .....'2;26.7;899...... .....$.';.977;.967...... ....$.1~.:;56;548..... .....'2;'4.'9;'0'06...... .....$2;.02.6;.55.6......
COMMERCIAL 151 107 78 .122 162 122 152 93 114 163
............................Value............................ .....$.2;'75.';.839...... ....$.1~829;235..... .....'2;.688;.826...... .....$4;..;'34;.34.3...... ....$3;487;665..... .....'4;238;.8.12...... .....$.2;.958;..148...... ....$1~428;928..... .....'.i';'363;.'58...... .....$.3;.936;'394......
PUBLIC 7 24 38 23 9 2 15 15 14 1
...... .................... ..viiiiie............................ .....'$'1;..;'95;.375...... .......$'761:'639........ ....."$4;20.7;8.6'1".... .....$.3;.072;..908...... ......$.703.775....... ......."$.704;200........ .......$.7'09;.536........ .......,,482J68....... .......$250;'1'10........ ..........$4;.65'0...........
DEMOLITION / MOVE 9 17 24 12 25 19 28 21 16 24
............................Val;;e............................ ..........$4;.500........... ........,22;.200......... ......'$".7';~808........ .........,.;.8;500......... '"T'~323;000''''' ........'$.53;392.......... .......$.155;.250........ ........$86;'743......... ........$83:'SOO.......... .........,3.1~200.........
J~I;J.I~It'!C;;;Trn;:cn .~ .';: T __c)' .................> >.}'2.... ". 1._.-'..............
:\\)'i;Jl:;I)G~PERI\i1ITS.. ....... 708 ..' 596 696 '.
.~:I;;.;;;:"r~Q:Ns;(t;;;'YA'tii.r~;.::.......; .....$14;iiii6AO~.....; .;T$2i;-063;}4'O...... ....................................
," ..$~, 113,193" .
OTHER PERMI S
R / W CONSTR. 72 37 31 29 33 40 56 82 86 66
........................Reveniie......................... ..........$.7;.030........... .........$2;250.......... ..........$',;5.,0........... ..........$.';.28'0........... .........'i1~320.......... ..........,.,;.6'00........... ..........$5;.84'0........... .........$3;390.......... ..........'3:695........... ..........$2;.5..70...........
NEW WATER SERV. 37 12 29 27 38 52 67 76 91 77
........................Reve';jiie......................... .........,29;.105......... ........$.'2;.06'1"....... ........$';'8;.278.......... .........,39;920......... ........$85;44.,......... .......'.'09}.70........ .........'94;462......... .......,.;.09;689....... ........$8'8,"1'47'........ .........'38;28T........
NEW SEWER SERV. 46 17 29 29 30 49 47 76 103 82
........................Revenii'i;........................ .........'.;.5;555......... ........,'14;..1'6"]"....... ..........'..6;822........... ........$22~322......... ........$.65;.380......... ........$53;.92.9.......... .........,43;039......... ........'35;.2.'3......... ........$34;.879.......... ..........$..6~545...........
"'No:-O:rfteRPeRMITs '7155 ...... "66 .......... .... )./,89......;.;. .......o;.;8,S'..?...; j.... .;iL1.()1..'>/....... .... .......141;;\.. ....110 .;234 280 225
;......:.?OTHER~pERMi't"'REV:........... .........:S51.;690.......... ."...~a;t;4~...6.~.f T"7i$26;61'O...7;'.. ::';';:"'$'63:;$11::;; n6~:i.152:ii~~:7":".. ;:~..'jiG4;6'i9.;:;;':7 ..:c..f.j4;r;34",";....; ..7:S1.4jj.;29Z.;...".... ........$.1.2.6;721.......... ..........S4'f396..........
T:/perm't-Iotus/Excelyearly
.
.
.
136
.
.
~aMl!T1iI'01';iT@e .~.~': ;~~:~m'SlDRMlf J~€r
,.~~__-~.~JI',~..<=~~t~~L...~J~
ASSESSED FINES
City
State
Juvenile
TOTAL
AMOUNT
$ 44,039.00
$
$ 100.00
$ 44,139.00
HOURS REQUIRED
6757
o
15
6772
-
~
ASSE~D JAIL
City
State
Juvenile
TOTAL
DAYS
1552
132
33
1717
HOURS REQUIRED
12225
1055
263
13543
TOTAL HOURS REQUIRED FOR FINES AND JAIL
TOTAL HOURS COMPLETED FOR FINES AND JAIL
TOTAL VALUE OF HOURS COMPLETED FOR F&J
20315
9191
$59,744.10
45.24% Completed
HOURS COMPLETED
2489
o
o
2489
HOURS COMPLETED
5896
671
136
6702
.
$ VALUE HRS CMPLT
$ 16,181.10 Rate $6.50 Per Hour
$ Rate $6.50 Per Hour
$ Rate $6.50 Per Hour
$ 16,181.10 Rate $6.50 Per Hour
$ VALUE HRS CMPL T
$ 38,320.75 Rate $6.50 Per Hour
$ 4,358.25 Rate $6.50 Per Hour
$ 884.00 Rate $6.50 Per Hour
$ 43,563.00 Rate $6.50 Per Hour
ill't .rIVA"1ll!!i(1,Y'fr.iBtiI ; ~Rl~t.':1@N;r:i\'if:6l1\Y I'1J:fr'T",~\"i,r~'t'fi'j'tti5m~i~l;:i:i'ln'ij" &>~ '. ~~'.
~0~_~~~.Jj}S.......~~~~,y;.,"_..!til,li.&Y~ J!I~~~J1lBldL.,~"_~~~.. JJj~
ASSESSED FINES
City
State
Juvenile
TOTAL
....
~
mESSED JAIL
City
State
Juvenile
TOTAL
AMOUNT
$ 151,418.49
$ 8,579.80
$ 680.00
$ 160,678.29
HOURS REQUI
26515.75
1480.00
639.40
28635.15
DAYS
6943
394
115
7451
HOURS REQUI
55517.50
2923.00
969.25
59409.75
TOTAL HOURS REQUIRED FOR FINES AND JAIL
TOTAL HOURS COMPLETED FOR FINES AND JAIL
TOTAL VALUE OF HOURS COMPLETED FOR F&J
88044.90
47280.15
$307,320.98
.
LT
Rate $6.50 Per Hour
Rate $6.50 Per Hour
Rate $6.50 Per Hour
Rate $6.50 Per Hour
LT
Rate $6.50 Per Hour
Rate $6.50 Per Hour
Rate $6.50 Per Hour
Rate $6.50 Per Hour
.
.
.
.
.
";',#f' *)q"":ht'itt'.r ':~ ~~./;' ' ~\",/ ~~/ \{i.;'
CITY OF PORT ANGELES
HOTEUMOTEL GRANT
FOURTH QUARTER REPORT
OCTOBER 1-DECEMBER 31 2001
We, at the Port Angeles Parks & Recreation Department, have been very busy
during the fourth quarter of 2001 with recreational activities that have brought
additional tourists to Port Angeles. In keeping with our goal to impact tourism through
the promotion and. hosting of recreational events, we respectfully submit our Fourth
Quarter Report.
During the fourth quarter of 2001,.HotellMotel Grant Funds helped make
possible four basketball tournaments, one for men's teams and three for youth teams.
The Talking Rain Tip-Off Classic, an invitational tournament for men's basketball
teams, was held November 3rd and 4th. Seven teams took part, including six from out-
of-town.
A tipoff tournament for boys' teams was also held November 3rd and 4th, and
had 15 teams enter in four different divisions. Eleven of these teams came from out-of-
town.
The Fifth Annual Port Angeles Turkey Shoot, for boys' teams from 6th grade
through high school, took place November 19th and 20th.
Seventeen teams entered this event, including 12 that traveled fromout,.of-town
to play.
The Holiday Hoops Classic, held December 15th and.16th for boys' and girls'
teams from 5th grade through 8th grade, attracted 22 teams. Five of these teams were
from off the peninsula.
In summary, the four events held during the fourth quarter of 2001 attracted 34
teams, or roughly 680 overnight visitors, spending over $50,000.00 in Port Angeles.
139
.
.
.
140
.
.
.
MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
November 28, 2001
7:00 p.m.
ROLL CALL
Members Present:
Bob Philpott, Fred Norton, Fred Hewins, Linda Nutter,
Mary Craver, Chuck Schramm
Members Excused:
Rick Porter
Staff Present:
Brad Collins, Glenn Cutler, Tim Smith
Public Present:
Leonard Beil, Susan Bauer, ArIa Holzchuh, Mike Gentry,
Dean Reed, Tony Griffith, James Stevens, Kevin Thompson,
Roy Gotham, Jack Glaubert, Jerry Austin, Allan Bentley, Paul
Perlwitz, Eileen Knight
APPROVAL OF MINUTES
Commissioner Philpott moved to approve the November 14, 2001, minutes with a
correction on page 1, adding the word "Roberds" to the last paragraph, second
sentence. The motion was seconded by Commissioner Hewins, and passed
unanimously.
WORK SESSION:
Discussion of Comprehensive Plan 2002 review process and timetable
Director Collins welcomed those present and stated that the City is beginning review of the
Comprehensive Plan as mandated by the State of Washington as a result ofthe Growth Management
Act legislation. Letters were sent out to business and property owners in the Downtown asking them
if they wish to participate in that review which will have a specific focus on the Harbor (and
Downtown) Planning Area. He explained the general public meetinglhearing process, and that the
entire review process should take approximately seven months. After explaining how the goals or
policies of the Comprehensive Plan may need to be updated or changed due primarily to
consideration of deficiencies or priorities that develop because of policies or functions that the City
has. He introduced Glenn Cutler, City Public Works and Utilities Director, who would elaborate
on projects that have been identified for update or new projects that have resulted from the past few
years of activity.
Glenn Cutler, City Public Works and Utilities Director, began a discussion ofthe City's
Capital Facilities Plan, how it is developed, and about projects that are planned for the year 2002
to 2005. The Capital Facilities Plan is broken down into two pieces: projects associated with general
141
Planning Commission Minutes
November 28. 2001
Page 2
fund projects, which include transportation-related projects, sidewalks, non-motorized, roads,
bridges, and non-utility facility projects; and utility projects such as water, sewer, electric, and solid
waste. Projects are developed based on deficiencies as well as future needs, and those requirements
to meet public expectations as well as planning for growth. Projects are basically started at staff
level within the Public Works and Utilities Department based upon policy or other issues that have
come up, they are discussed internally with other City staff, and a plan is formulated to present to
the public and City Council. Following a public hearing process, the plans are set. Various sources
of funding are used, utility and general funds which are derived from property taxes, grants, and gas
tax funds. Maintenance of roadways are very important. The City has determined that when
overlays are done, sidewalk improvements should be made in the same areas when possible. He then
briefly itemized some of the 2002 projects that are planned including replacement of the 8th Street
bridges. Chair Nutter thanked Director Cutler for his time.
Chair Nutter noted several possible items of discussion for future City developments and
projects: Rayonier mill site, conference center, International Gateway Plaza, waterfront trail and
Downtown streetscape improvements, Daishowa chip facility reuse, Port marine terminal
improvements, marina development, Lower Elwha Klallam Tribal center, William R. Fairchild
International Airport, Port Angeles landfill, Ennis Creek Estates property development, capital
facilities plan, updating the Port Angeles Harbor Resource Management Plan, updating the
Downtown Forward plan, looking at development design review guidelines for the Downtown, series
of major road improvements that are part of the future plans for the City, new Downtown building
projects from private proposals, expansion of commercial areas either within the Harbor Downtown
planning area or other planning areas, and Downtown parking. Director Collins noted that the list
was not meant to be exhaustive but rather was meant to start people thinking of future planning
projects.
Chair Nutter asked if there was anyone in the audience who would like to speak.
Dean Reed, Daishowa America, 1902 Marine Drive, stated that Daishowa is closing the
chipping facility. Twenty-eight acres of the chipping facility site was leased from the Port of Port
Angeles. The eastern 19 acres of the site is owned by Daishowa and contains facilities to unload
barges, a truck scale, an export area, and a warehouse. Daishowa no longer has a purpose for that
facility. The facility could be sold in its entirety or parceled out, however, there is no game plan in
mind at this time. It would suit the long term interests of the paper making operation if there was
some chip handling going on at that property.
In response to Commissioner Craver, Mr. Reed answered that he is not aware of any
significant contamination or large clean-up that is needed or proposed.
Susan Bauer, Port of Port Angeles, 351 West First Street, provided an overview for plans
for improvement to the Port's marine terminal. A waterfront development plan is in place that
includes several options for improving the marine terminal. One of the items proposed is
development of a marine trades area adjacent to Terminal No.3. Options are being explored to add
to Terminal No.3 facility to allow work on larger tankers. Different options are being explored as
well as developing the marine trades area into what is the existing log yard.
In response to Chair Nutter, Ms. Bauer stated that the term "marine trades" is work that is
being done on pleasure craft and commercial craft that exceeds 65'. There has been quite a bit of
interest from different companies that work on larger vessels who would like to locate in this area.
The Port is working on permits to start development of a marine trades use at the location.
In response to Commissioner Norton, Ms. Bauer concurred that the Port does not have a dry
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dock at present but the acquisition of a dry dock is being explored.
In response to Commissioner Schramm, Ms. Bauer answered that relocation of the log
storage use presently located in the proposed marine trades area is being considered for relocation
to the previous M & R timber dock and log storage area being vacated by Daishowa America.
Port Commissioner Leonard Beil, 2137 Park Knoll, noted that one of the real challenges
for the Port of Port Angeles is what's going to happen with the old M & R timber dock area that is
now being vacated by the Daishowa America chipping operation. The decisions that are going to
be made in the next two years will really determine what's going to happen on the waterfront for the
next 25 - 30 years. The results of some studies done for the handling of logs at the old M & R pier
site is prohibitive at $4 million to $8 million. The Port is going to need a lot of input from the public
on this issue. Log storage takes about 15 acres, so there would be approximately 15 acres remaining
in the near 30 acre site that could be used for another use. Whatever happens on the property is
important to the entire community. He expressed support of the Planning Commission's interest,
on behalf of the community, of the property development.
In response to Commissioner Craver, Commissioner Beil stated that Daishowa owns
property between Port properties along the waterfront, but so far has not appeared to be interested
in selling or swapping property with the Port to enable contiguous ownerships.
Tony Griffith, 111 East Second Street, asked ifit is known if Rayonier is actually interested
in selling its property. There was no one to answer this question.
Chair Nutter asked if anyone had information or comments about Airport hangar
development? Commissioner Leonard Bei!, Port of Port Angeles, stated that the Port has been
concerned for a number of years about the lack of hangars for people on a waiting list who would
like to have hangars. Up until about a year ago there wasn't really any room for hangars to be
developed. About a year ago, an extensive water control project was constructed in an
approximately 20-acre previous log storage area. Infrastructure was placed for two base pads for
hangars which could accommodate 20 to 22 planes. The Port does not have funding to construct the
hangars at this time and it is hoped that private investors will fund the work. He briefly explained
other developments at the Airport.
In response to Chair Nutter, Commissioner Beil responded that there has been discussion
with the Airport Advisory Committee to develop a small camping area to accommodate people who
fly private planes and who wish to camp overnight. It is his hope that such a service could be
developed by the public without the use of public funds.
James Stevens, P.O. Box 231, Sequim, Washington, was concerned about drug use in the
City and urged those with money to just build their projects.
Commissioner Beil added that the 113-acres of property the Port purchased a few years ago
is about 30% wetlands, ponds, riparian areas. Dry Creek runs through the property. Studies indicate
that the development of that property for industrial use would run in the area of $8 million. In the
next few months, the community will have an opportunity to decide whether a portion of the
property could potentially be developed into a golf course. Wetland areas are considered quite
adaptable to golf course development with the remainder used for other industrial uses.
Commissioner Hewins noted that it seems that the Port owns the majority of industrial
property in Port Angeles. He expressed concern that there is not a sufficient amount of land
available for private development as the Port owns most of the industrial zoned property in Port
Angeles. Commissioner Beil is not personally in favor of the Port purchasing additional properties
that are not needed for (port) development of contiguous properties. The Port currently requires that
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all interest be returned to the Port when a developer vacates a leased property that has been .
developed privately.
In response to Commissioner Schramm, Commissioner Beil noted that there are private
companies that are in the business of developing golf courses around airports. He hoped that the
community would be hearing more about that in the near future. Hopefully the Port would be
working with private firms that would be interested in developing such a facility that could enhance
the economic status of the entire community.
The Commission took a five minute break. The meeting resumed at 8:35 p.m.
In response to a question, Director Collins indicated that the City has been working with real
estate professionals to market the Ennis Creek Estates property on Del Guzzi Drive. To date, the
City is considering development of individual lots as well as a proposal from a group interested in
developing a performing arts center on the site. Tim Smith, City of Port Angeles Economic
Development Director, noted that the City of Port Angeles Lodging Tax Advisory Committee will
be considering information from the performing arts proponents for the property. That group may
be focusing on an alternate project site.
Mike Gentry, 923 East Tenth Street, noted that cities that develop interesting park systems
are those cities that provide pleasant memories for its citizens and visitors. Public/private
partnerships enable more to happen than do individual developments. One of the most positive
things going for Port Angeles is the waterfront development that is taking place. Trail links
throughout the City are valuable amenities that are underutilized at this time. Ennis Creek along the
Ennis Creek Estates site, going down to the Rayonier Mill site, could draw the waterfront area into
this development and continue trail ways throughout town. The City should not hesitate to dedicate .
public funds to encouraging such projects.
Tim Smith commented on the planning process with regard to the proposed Gateway Project
in the Port Angeles Downtown.
Aria Holzchuh, 105 1/2 East First Street, agreed that approximately $5 million of public
money and approximately $10 million of private monies have been invested in the past four years
in the Downtown. Most of the visions that the Downtown Forward Committee has been realized
with the exception of a convention center, the Gateway conferencing center, and a consolidated
parking center. New infrastructure has been placed and there is a 99% occupancy rate in Downtown
Port Angeles.
In response to Commissioner Schramm, Tim Smith indicated that other uses than a
convention center have been looked at for the Downtown. It would be a great idea to provide a
recreational use where people could go regardless of the weather such as an indoor sports center,
skating rink, etc., but nothing has been proposed at this time.
Eileen Knight, 672 Strait View Drive, is a property owner in the Port Angeles Downtown.
She introduced the thought that the Waterfront Trail might be made into a two lane roadway from
the old Rayonier mill site to the Downtown in order to open up the waterfront area.
Commissioner Nutter asked ArIa Holzchuh, Executive Director of the Port Angeles
Downtown Association (P ADA), if the Downtown is looking at the possibility of providing
amenities for the bicycle traveler where a bicycle can be stored along with packages and places for
people to sit and rest.
Aria Holzchuh answered that the P ADA has provided building owners with materials on .
design guidelines. The Association is not telling people what they should do with their buildings,
but are encouraging easier and more productive ways to provide enhanced streetscape amenities
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which includes things like bicycle racks. Lockers have been discussed in the proposed Gateway
project.
Aria Holzchuh commented that infill desired for future development of the Downtown will
generate the need to develop a centralized parking structure at some point in the future. In response
to Commissioner Hewins, Ms. Holzchuh commented that Mainstreet parking structures do not
typically look like standard concrete parking structures but typically pull the architectural design
from areas that surround it and blend in with the look ofthe area. Typically they have commercial
frontages with parking areas built into the rear and terraced in height. The result is more of a mixed
use complex. Several likely sites were discussed for a future parking structure. Amenities such as
pocket parks, benches, continuous awnings, enhanced walkways, were discussed to create a
Downtown. that people want to return to
Leonard Beil, commented that the Oak Street property carries a high price tag which is likely
to price it out ofthe parking structure or park market. The Port would need to return its investment
in the property. There is a group working on public access from the waterfront up to the Black
Diamond area through Valley Creek which would eventually result in access from the waterfront
area to the Heart of the Hills area.
Mike Gentry, asked if the Peabody Creek area behind the Carnegie Library has ever been
considered for a parking structure? Director Collins did not believe a parking structure had ever
been given consideration in that area; however, a park may have been.
Tim Smith noted that he had heard an interest expressed in developing controlled landscaping
for the high banks at the south of the Downtown as well as some creative painting for alley
frontages.
Mike Gentry stated that the YMCA's Teen Scene, which is located in the Downtown, is
considered a success as a place where teens can congregate. The YMCA may be interested in
purchasing the leased building in the future, and it may be a good idea to look at a public partnership
project to either move the building or enlarging and formalizing the use for youth.
Tony Griffith, 111 East Second Street, encouraged advertising and signage to inform people
of the amenities of the National Park locations surrounding Port Angeles. Many of his hotel
customers have no idea what the Olympic National Park is or its proximity to Port Angeles. He is
always amazed that so many people have no idea of the offerings of the Park. Advertising is sadly
lacking and could be significantly beefed up.
Director Collins thanked those in attendance for taking time to provide their comments and
express their visions. There will be many more opportunities to provide input.
Karen Rogers, 1320 West Eleventh Street, suggested that one thing that people really need
is visual stimulation on paper. She encouraged that drawings and renditions of some of these future
visions be done.
Vicki Rudin, 1002 Strait View Drive, asked if the plans that are being reviewed
(Comprehensive Plan) are readily available. Director Collins responded that all of the information
is readily accessible at the Library and at City Hall.
Eileen Knight added that she has always hoped that the entryway to the City could be
enhanced as being more representative of the Community's spirit and more welcoming to the
traveler. She noted that the City of Sequim is considering an ordinance requiring business owners
to maintain their properties such that the entryway to the City is welcoming. This legislation may
include fines for those who do not comply.
Commissioner Norton stated that most small, successful, tourist areas retain a theme
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November 28.2001
Page 6
throughout the community.
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ArIa Holzchuh attended meetings some 18 years ago regarding Mainstreet issues dealing
with themes for communities. The main thought for theme cities nowadays is Bavarian. Themes
work, but not often. Theme cities only work when the entire community works toward the theme.
The theme that is being worked around the Downtown area of Port Angeles is to get rid of the false
facades and go back to the historic look that is Port Angeles.
Commissioner Nutter was more concerned about a theme for new buildings. We may need
to encourage a theme for new buildings that represents the City's historic values. Victoria is not a
theme - it's British. Port Angeles was historically built in wood, then brick, then concrete, then a
mix of materials. A theme for Port Angeles needs to represent who, what, or where Port Angeles
is. It means historic. There are many historic buildings in Port Angeles, such as the Wengler
Building, that are near original including original storefronts.
Mike Gentry agreed with the previous speaker but stressed that designers be allowed space
to interpret the historical in a modem way.
In response to Commissioner Philpott, Tim Smith and ArIa Holzchuh stated that property
ownerships in the Downtown have changed somewhat such that more local property owners are
involved than in the past.
COMMUNICATIONS FROM THE PUBLIC
None.
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ST AFF REPORTS
Director Collins noted that the Public Works Department reported that the pedestrian hit at
Front and Francis Streets walked in front of a vehicle on Francis Street that was turning west onto
Front Street. The pedestrian was not walking across Front Street (north/south). He added that the
Parks Department reported that the Waterfront Trail is now accessible for the trail portion only - not
the new park area. In response to Commissioner Schramm regarding the old Aggie's building,
Director Collins did not know why the building is in foreclosure. The parking variance would be
transferrable to an owner who proposed the same use for which the variance was approved.
REPORTS OF COMMISSION MEMBERS
Commissioner Norton wished to pass along thanks to Marc Connelly, Parks and Recreation
Director, for his phone call providing an update as to why the Francis Street Park at the Waterfront
Trail is still not open.
The Commissioners wished to thank the public present for their attendance and participation
and hoped that they would continue to assist in the review of the City's Comprehensive Plan.
Commissioner Nutter asked for a status on the City's request to move the eastern UGA line
to the Deer Park area. Director Collins noted that the County had promised to act on the issue by
July, 2001, but has not done so and apparently won't until the issue of annexation of the eastern
UGA is finalized.
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ADJOURNMENT
The meeting adjourned at 9:15 p.m.
Brad Collins, Secretary
PREPARED BY: S. Roberds
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Linda Nutter, Chair
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MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
December 12 , 2001
7:00 p.m.
ROLL CALL
Members Present:
Bob Philpott, Fred Norton, Fred Hewins, Linda Nutter,
Mary Craver, Chuck Schramm
Members Excused:
Rick Porter
Staff Present:
Brad Collins, Sue Roberds
Public Present:
Leigh Espry, Ken Fox, Dorothy Phillips, Marge Upham, Del
Price, Ken and Marge Hansen, Kathe Smith
APPROVAL OF MINUTES
There were no minutes to approve.
PUBLIC HEARINGS:
CONDITIONAL USE PERMIT - CUP 01-10 - SERENITY HOUSE.
2321 West Eighteenth Street: Request for a conditional use permit to allow
a social service agency providing 24-hour care for a 50 - 70 resident
emergency single adult shelter in the RMD, Residential Medium Density
zone. (This item is continued from November 14, 2001. The applicant has
requested continuation until February 13, 2002.)
Chair Nutter opened the continued public hearing. Staff indicated that the applicant has
asked for a continuation to February 13,2002. However, staff is recommending the item be
continued until March, 2002, The rezone/conditional use permit process anticipated by the
applicant will not be resolved by February 13, 2002.
Commissioner Philpott moved to continue the public hearing to March 12,2001. The
motion was seconded by Commissioner Craver and passed unanimously.
SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 01-
07 - DEPARTMENT OF NATURAL RESOURCES. Approximately 4.5
miles northeast ofEdiz Hook: A shoreline substantial development permit
t6 allow an ~nconfined dredged material disposal site placed according to
Puget Sound Dredge Disposal Analysis (PSDDA) Program criteria.
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December 12.2001
Page 2
Staff noted that a representative from the DNR was due from Olympia, and asked that the
item be continued to later in the evening. Commissioner Hewins moved to place the item
at the end ofthe agenda. The motion was seconded by Commissioner Norton and failed
4 - 2 with Commissioners Philpott, Craver, Schramm, and Nutter voting in the
negative.
.
Commissioner Philpott then moved to continue the item to following the next item on
the agenda or soon after the applicant arrives. The motion was seconded by
Commissioner Schramm and passed unanimously.
CONDITIONAL USE PERMIT - CUP 01-12 - FOX. 616 East Fourth
Street: Request for a conditional use permit to allow an accessory residential
unit on property located in the RS-7, Residential Single Family zone.
Chair Nutter read the oathe that is required to be affirmed to by those wishing to testify that
the information presented will be truthful to the best of their knowledge, and opened the
public hearing.
Ken Fox, 616 East Fourth Street, provided background information regarding the purchase
of his property and the circumstance that required that he apply for an accessory residential
unit. He purchased the property with the accessory residential unit established, and was
shocked to find that the previous owner had remodeled the unit in conflict with zoning
requirements.
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In response to Commissioner Norton, Mr. Fox stated that he is aware that such a use
requires separate electric meters, separate sewer service, and possibly building modifications,
as the remodel/modifications had not been done under a building permit.
In respoqse to Commissioner Nutter, Mr. Fox indicated that there is sufficient area for
parking for the two residential uses (4 spaces) on site.
Dorothy Phillips, 610 East Fourth Street, resides next door. She expressed strong concern
that there is not sufficient parking on site for two residential uses. She added that she has
never seen Mr. Fox's renters park on the property. They park in the street and it is her belief
that no accommodation has been made on site for them to park. She read a letter to the
Commission into the record stating objection to the conditional use permit based on the lack
of established parking for the two uses and the lack of required setbacks for the second
residential unit in the residential single family zone.
Kathe Smith, 607 East Fourth Street, lives across Fourth Street from the site. She
expressed concern that the permissibility of accessory residential uses are not relative to the
purpose ofthe single family zones. She did not have a concern with uses that house a family
member or are used as an extension of the primary residence; however, she did not agree that .
the use of such structures to enable rentals is not in compliance with the RS-7, Residential
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Page 3
Single Family zone. She expressed concern that this situation has advanced to this stage
without proper processing.
Marge Upham, 623 East Fifth Street, owns the properties at 617 and 623 East Fifth Street.
She was in favor of approval of the conditional use permit for the second residential unit.
She was aware that the previous owner, Mr. Merriwether, was making changes to the
accessory structure prior to the sale to Mr. Fox, and did not know that it was in violation of
the single family residential zone standards.
Ken Hansen, 607 East Fifth Street, lives across the alley from Mr. Fox. He stated that he
and his wife have no objection to the second residential use. They have lived in the same
home for many years. His wife was born in the residence. People have lived in the
accessory unit off and on over the years.
In response to Commissioner Norton, Mr. Fox responded that he did not know when the
plumbing was installed or who installed it. He added that a building inspection service
inspected the property prior to his purchase and deemed it to be up to proper code
requirements.
Dorothy Phillips, closed by saying that she would be very concerned if someone misled her
regarding a sale, and would seek satisfaction from the seller. She believed Mr. Fox could
sue Mr. Merriwether. She would.
There being no further testimony, Chair Nutter closed the public hearing.
Commissioner Schramm had no problem with the accessory residential unit if it can meet
all required codes and development standards.
Commissioner Hewins commented that accessory residential structures are not intended to
be temporary. When time passes and the use to which the structure is constructed is not
needed anymore, say for a "mother-in-law" use, the structure remains.
Commissioner Craver was not concerned with the activity, but did not believe that accessory
structures were meant to be converted to dwelling units. Setbacks and other standards are
not necessarily the same.
Commissioner Norton noted that there is an RV hookup at the rear next to the driveway area.
He realized that Mr. Fox indicated that he is aware the site may not be used for residential
RV occupancy, and, knowing that parking is required for the two residential uses, will keep
the area available for parking and not residential RV occupancy.
CommiSSIoner Philpott said that, as a'foimer realtor, some realtors don't always ask ifproper
permits have been obtained for development.
Commissioner Nutter would not favor the conditional use permit due to the size of the unit
and the irregularity of the setbacks. 151
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December 12.2001
Page 4
Commissioner Craver moved to approve the conditional use permit for the accessory
residential unit as proposed with the following conditions, findings, and conclusions:
.
Conditions:
1. The applicant shall meet all permitting and utility requirements, including the
provision of four (4) off-street parking spaces, two (2) for the principal residence and
two (2) for the accessory residential unit.
2. The applicant shall obtain a variance for the accessory residential unit from the
required side and rear yard setbacks.
Findings:
Based on the information provided in the Planning Department Staff Report for CUP 01-12
dated December 12, 2001, including all information in the public record file, comments and
testimony presented during the public hearing, the Planning Commission discussion and
deliberation, and the above listed condition of approval, the City of Port Angeles Planning
Commission hereby finds that:
1.
The applicant Kenneth E. Fox submitted a Conditional Use Permit application for an
accessory residential unit on October 23,2001.
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2. The application is for a conditional use permit to use a portion of a detached garage
for an accessory residential unit on an RS-7 Residential Single Family zoned
property.
3. The applicant proposes to use the upper portion of an existing, two-story garage
located in the rear portion of one Townsite-sized lot located at 616 East 4th Street for
an accessory residential unit. The existing garage has a total footprint of
approximately 400 square feet and is setback 2.5 feet from the easterly side property
line and 10 feet from the rear property line and alley. The accessory residential unit
includes one bedroom, one bathroom, a kitchen, and a living room.
4. The principal residential unit contains approximately 898 square feet of total floor
area. The second story accessory residential unit is 400 square feet in size, which is
less than 50% ofthe size of the main residence.
5.
Section 17.08.010B of the Port Angeles Municipal Code defines "an accessory
residential unit as a dwelling unit which is incidental to a detached single family
residence, is subordinate in space (i.e., fifty percent or less space than the single
family' residential use), is located on the same zoning lot as the single family
residence, and is served by separate water and electrical services, in addition to a
separate address. .
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6.
Section 17.08.025(J) ofthe Port Angeles Municipal Code defines a dwelling unit as
"one or more rooms which are arranged, designed or used as living quarters for one
family only. Individual bathrooms are not necessarily provided, but complete single
kitchen facilities, permanently installed, shall always be included for each dwelling
unit."
7. Section 310.7.1 of the 1997 Uniform Building Code states that an Efficiency
Dwelling Unit "...shall have a living room of not less than 220 square feet of
superficial floor area. An additional 100 square feet of superficial floor area shall be
provided for each occupant of such unit in excess of two."
8. The proposal is on the same zoning lot as the main dwelling.
9. The subject property is located in the 600 block of East 4th Street between Albert and
Eunice Streets. The property is legally described as Lot 6, Block 173, Townsite of
Port Angeles and is the standard 50 x 140 feet (7,000 square feet) in size..
1 O. The subject property contains an existing, one-story single family residence that has
approximately 898 square feet of floor area and an existing two-story garage that has
a footprint of approximately 400 square feet. In total, the lot coverage is 1,298
square feet, or 18.5% and well below the maximum of30%.
11.
P AMC 14.40.060(D) requires 2 parking spaces per dwelling unit. The subject
property has a two car garage and areas around the structures where parking could
be provided.
12. The Comprehensive Plan designates the site as Low Density Residential (LDR).
Adjacent designations include LDR to the west, east, and south and Open Space to
the north and southwest near Albert and 5th Streets.
13. The property is zoned RS-7, as well as properties to the west, east, and south. To the
north and southwest, Jesse Webster Park and Peabody Creek Ravine are zoned PBP
Public Buildings and Parks. Further to the east are more PBP zones (Erickson
Playfield and Civic Field). Further to the north near First and 2nd Streets, the area
is zoned Commercial Arterial, Commercial Office and Residential High Density.
14. There appears to be several other accessory dwelling units located in the zone and
vicinity, including another unit approved earlier this year at 719 E. 3rd Street.
15. The City's Parking Ordinance requires parking spaces to be a minimum of 8.5 by 18
feet in length and that two off-street parking spaces be provided for each unit of a
single, two, or three family structure under P AMC 14.40.060.
16.
The Comprehensive Plan's Land Use Element Policies A2 and Cl, HousingElement
Policies A6 and B6 state, "Accessory residential units should be allowed in certain
residentialzone~, upon appr~v..aLo[a. Con~i~ional Use Permit.'~ and "~d~quate low
and moderate zncome hOusI~portumtles should be prOVIded wIthzn the Port
Angeles Planning Area. "
17.
The subject property is located in the 600 block of East 4th Street between Albert and
Eunice Streets. The property is legally described as Lot 6, Block 173, Townsite of
Port Angeles and is the standard 50 x 140 feet in size.
.
18. A Determination of Non-Significance was issued for this proposed action on
December 7, 2001.
19. No building permit was issued for the accessory residential unit remodel.
20. The Public Works and Utilities Department commented, "There has not been any
applications submitted nor issuance of Public Works permits for this address. The
second living structure should have had a sewer alteration connection permit and a
request for inspection. Both structures can be served by one water meter. No request
for an electrical permit on record. Electrical load information and electrical permit
required. "
21.
Two written comments were received on the proposal by December 4,2001, the end
of the public comment period provided for in the legal notice. The applicant
provided a letter from a neighbor testifying to the prior use of the second story of the
garage as an apartment. A second neighbor also provided a letter (Exhibit #3), which
identifies the storage area over the garage as possibly an occasional extra sleeping
space for family members living in the principal residence on the. subject property.
This second letter also testifies to problems with parking in the area and the lack of
proper permits for work that has taken place in the last few years on the subject
property. Staff did talk: with the family who owned the house for over 20 years and
sold it in 1996 or 1997, and they stated that during that entire time the garage was
only used for storage and never as an apartment.
.
Conclusions:
Based on the information provided in the Department Staff Report for CUP 01-12 dated
December 12,2001, including all ofthe information in the public record file, comments, and
testimony presented during the public hearing, the Planning Commission's discussion and
deliberation, and the above listed condition of approval and the above listed findings, the
City of Port Angeles Planning Commission hereby concludes that:
1. Only the second story (approximately 400 square feet) is proposed for the accessory
residential unit, which was remodeled without a building permit apparently several
years ago after which the utility bill significantly increased in 1998.
2.
A second dwelling unit at 616 E. 4th Street has not been established as a legally
nonconforming use, since there was never an apartment in the garage that was a fully
functioning dwelling unit or the apartment use was abandoned in the 1970's and not
reestablished until after 1996 and without the necessary permits.
.
3.
The definition of an accessory residential unit does not define or limit whether or not
the accessory dwelling unit isl>84Pied full or part time, nor who resides in the unit
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Planning Commission Minutes
December 12.2001
Page 7
such as the property owner residing in the accessory unit and renting the main
dwelling.
4.
As conditioned, the proposal is consistent with the intent of the Comprehensive
Plan's Low Density Residential Land Use Designation, the Comprehensive Plan's
Land Use Element Policies A2 and Cl, Housing Element Policies A6 and B6.
5.
The Comprehensive Plan allows for subordinate and compatible uses within different
zones, including residential zones. It also specifies that accessory residential units
should be allowed in certain zones by conditional use approval in order to provide
adequate, affordable housing.
6.
The proposed use, an accessory residential unit, is consistent with the purpose ofRS7
zone, as it is compatible with adjacent residential uses. If the proposed use complies
with certain definitions and the design and performance standards set forth by the
Zoning Code, then it can bedeemed consistent with the Zoning Code.
7.
As conditioned, the proposal is consistent with the definition of accessory residential
unit under PAMC 17.08.110(B) and the purpose of the RS7 zone.
8.
As conditioned, the proposal is consistent with the requirements for approval of a
conditional use permit as specified in P AMC 17.96.050.
9. As conditioned, the proposal is consistent with the Parking Ordinance, PAMC 14.40.
10. Minimum standards set forth by the Uniform Building Code normally would be
addressed through the building permit and plan review process prior to construction.
However, since the dwelling unit has been built already, these requirements, such as
minimum square footage for rooms and fire separation between the residential and
garage uses of the building, are noted generally as conditions of approval.
11. As conditioned, the proposal is in the public use and interest.
Commissioner Schramm seconded the motion which passed 5,.. 1, with Commissioner
N utter voting in the negative for the reason earlier stated.
At this point the Department of Natural Resources representative arrived and Item
No. 2 was reopened.
SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 01-
07 - DEPARTMENT OF NATURAL RESOURCES. Approximately 4.5
miles northeast of Ediz Hook:
Planning Specialist Sue Roberds read the Department's staff report recommending approval
ofthe shoreline substantial development permit as proposed. Chair Nutter opened the public
hearing.
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December 12,2001
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Leigh Esprey, 1111 Washington Street SE, Olympia, WA 98501, represented the .
Department of Natural Resources Aquatic Division. The site is proposed to be of use to local
agencies that perform maintenance dredging in the near vicinity such as the Port and City of
Port Angeles. The dredge disposal material is absolutely clean and havit;lg been carefully
tested prior to dispersal. She asked that the permit be approved for a 10-year period of time.
In response to the Commission, Planning Specialist Roberds answered that there is no time
limitation to the permit once the activity for which the permit has been authorized has begun.
In this instance, the Department of Natural Resources has been informed ofthis but they are
apparently asking for a time limitation of their own accord. There is no problem with this
if that is what they desire.
Commissioner Schramm expressed surprise that the material is not used to reseed Ediz Hook
Spit locations.
Commissioner Craver asked where specifically the material comes from? Ms. Esprey
responded that when local agencies need or are required to perform dredging, for instance,
in Port Angeles Harbor, the material needs to be disposed of somewhere that will not
encumber normal upland locations. The site is perfect for such disposal due to its depth and
the manner of dispersal is easier to accomplish by barge than by truck to an upland location.
Other aquatic project activities in and around the Straits, such as Dungeness Spit, could
provide material. The material must be tested as clean, and may not come from sites such .
as the Rayonier Mill.
There being no further testimony, Chair Nutter closed the public hearing.
Commissioner Schramm moved to approve Shoreline Substantial Development Permit
SMA 01-07 with the following conditions, findings, and conclusions:
Conditions:
1. The Washington State Department of Natural Resources shall, within ten (10) days
of disposal, notify the City of Port Angeles Department of Community Development
of any violations of the Department of Natural Resources Dredged Material Disposal
Requirements.
2. Necessary permits from agencies with jurisdiction (WDFW, Army Corps, Ecology,
DNR) shall remain valid during the life of the use.
.
156
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Planning Commission Minutes
December 12,2001
Page 9
Findings:
Based on the information provided in the December 12, 2001, Staff Report for SMA 01-07
(including all of its attachments), comments and information presented during the public
hearing, and the Planning Commission's discussion and deliberation, the City of Port
Angeles Planning Commission hereby finds that:
1. An application for a shoreline substantial development permit was submitted by the
Department of Natural Resources Aquatic Division on October 1,2001 to allow a
dispersive open water dredge disposal site within the shoreline waters of the City of
Port Angeles jurisdiction. The application is a renewal of a 1994 shoreline
substantial development permit (SMA 94(05) 142) for the same activity and same
applicant.
2. The subject property is owned by the State of Washington and managed by the State
of Washington Department of Natural Resources Aquatic Division, Olympia,
Washington.
3.
Recognized dredge disposal sites in water areas have been identified through the
Puget Sound Dredge Disposal Analysis(PSDDA). The Puget Sound Dredged
Disposal Analysis (PSDDA) Management Plan was prepared through a cooperative
effort between the Washington State Departments of Natural Resources, Ecology, the
United States Army Corps of Engineers, and the United Environmental Protection
Agency. Sites are proposed in Bellingham Bay, Anderson Island/Ketron Island, Port
Angeles, Port Townsend, and Rosario Strait.
4. The Port Angeles site is proposed to be a dispersive, unconfined, open-water dredged
material disposal site located approximately 4.5 miles north of Ediz Hook, at 48
degrees 11.68 minutes North Latitude, 122 degrees 24.94 minutes West Longitude
North American Datum 1983.
5. No more than three disposal events are planned to occur on a particular day;
however, the site is capable of receiving more visits. It is anticipated that the site will
operate indefinitely, year round, with the exception of those time periods restricted
through the hydraulic permit process by the Washington Department of Fish and
Wildlife including a seasonal closure from March 15th to June 14th each year. The
site has been available since 1997 with 2300 cu~ic yards placed to date.
6.
The dredged material disposal site covers 884 acres at an average depth of 435 feet.
The site dispersive site requires additional testing of dredged materials prior to
disposal and additional monitoring to ensure that dispersion is occurring and
excessive mounding is not.
157
Planning Commission Minutes
December 12.2001
Page 10
7.
The site location is designated as Aquatic Conservancy (A-C) on the City's Shoreline
Master Program Map. All water bodies and submerged land in the City of Port
Angeles jurisdiction which are not subjected to intense water-dependent uses are
designated as being in the A -C environment. All submerged lands which lie below
the ordinary high water mark of shorelines and which fall under the jurisdictio n of
the Shoreline Management Act, excluding areas designated Aquatic Harbor, are
identified as being Aquatic-Conservancy which includes marine waters outside the
Ediz Hook Harbor. The purpose of the A-C designation is to protect and enhance
the natural characteristics and functions of the resource. Dredge material disposal
in PSDDA sites is an approved activity in the AC.
8. The potential environmental impacts ofthe dredged material disposal site have been
reviewed through a 1989 Environmental Impact Statement prepared by the
Washington State Department of Natural Resources and the United States Army
Corps of Engineers. A Determination of Non significance and adoption of an existing
environmental document was issued by the Department of Natural Resources, acting
as the SEPA lead agency, on September 6,2001.
9.
Public notice was given, as required by the Shoreline Management Act, Chapter
90.58 RCW, and the Port Angeles Shoreline Master Program, Chapter 15.08 P AMC
by publication in the Peninsula Daily News on October 31, 2001. Permitting
agencies with jurisdiction were notified on October 29,2001, of the proposed action.
11. The site will comply with the Management Plan for unconfined open-water disposal
prepared by the Washington State Department of Natural Resources and the United
States Army Corps of Engineers. Only dredged material that has passed rigorous
testing criteria established by the Department of Natural Resources, Environmental
Protection Agency, Department of Ecology, and Army Corps of Engineers for
dispersive, unconfined, open-water disposal will be placed at the subject site.
12. The disposal activity is not considered fill, because it does not raise the elevation of
the site, but is clean dredged material disposal.
13. Dredge material disposal is the depositing of dredged materials on land or into
water bodies for the purpose of either creating new or additional lands for other
uses or disposing of the by-products of dredging. Dredging activities are
specifically addressed in Chapter 7 of the Port Angeles Shoreline Master Program.
Dredge material disposal in PSDDA sites is an approved activity under the Port
Angeles Shoreline Master Program Chapter 5, and Chapter 7, Section I.
Conclusions:
Based on the information provided in the December 12, 2001 Staff Report for SMA 01-07
including all of its attachments, comments and information presented during the public
158
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Planning Commission Minutes
December 12.2001
Page 11
hearing, the Planning Commission's discussion and deliberation, and the above listed
findings, the City of Port Angeles Planning Commission hereby concludes that:
A. The proposal is consistent with the Port Angeles Shoreline Master Program,
specifically Chapter 5 and Chapter 7, Section 1.
B. The activity is consistent with the procedural requirements as contained in Chapter
173-14 WAC, the State of Washington Shoreline Management Act.
C. The proposal will not be detrimental to other shoreline activities and is consistent
with the Aquatic Conservancy Environment including the protection and
enhancement of the natural characteristics and functions of the resource.
D. The project will not be detrimental to the shoreline and will not interfere with public
use oflands or waters.
The motion was seconded by Commissioner Norton and passed unanimously.
PROPOSED ADMINISTRATIVE AMENDMENTS TO CHAPTERS 2
(Board of Adjustment). 15 (Environment), 16 (Subdivision). and
17(Zoninf:} of the PORT ANGELES MUNICIPAL CODE: Proposed
amendments intended for clarification, correction, and streamlining of certain
procedures in the PAMC.
Planning Specialist Sue Roberds presented the Department's staff report recommending
specific administrative amendments to the Municipal Code including a rezone of the City's
and County's eastern parking lots to correspond with other government uses throughout the
City. Commissioners Schramm and Hewins indicated their preference to deal with the
rezone issue(s) separately and to follow the same process as for other applicants regarding
public notification of the action. The general consensus was that this issue should be
scheduled for an individual public hearing in January, 2002.
Community Development Director Brad Collins reviewed a second staff report from an
advisory committee that had been appointed this past spring to review the Municipal Code
for clarity. In the course ofthat review, the advisory committee raised other issues as well.
The committee's suggested changes were outlined in the staff report.
Commissioner Hewins moved to continue the public hearing to February 13, 2002,
7 p.m. The motion was seconded by Commissioner Schramm and passed unanimously.
Due to the detail, mainly ofthe advisory committee's suggestions, it was agreed to set a work
session to be held on January 30,2002,5:30 p.m.
Commissioner Craver left the meetingfor personal reasons at this point (9:45 p.rn.)
159
Planning Commission Minutes
December 12.2001
Page 12
COMMUNICATIONS FROM THE PUBLIC
.
None.
STAFF REPORTS
Director Collins indicated that he had spoken with the Public WorkslUtilities Director and
the Parks and Recreation Director as to the possible navigational hazards pointed out earlier
in the summer by Commissioner Schramm. Staff will be working toward trying to discover
whose property the possible hazards are on, who would be responsible for their removal, and
how they would be removed if found to be navigational hazards.
Mr. Collins reminded the Commissioners of the Comprehensive Plan review schedule on
January 23 and February 27,2002. He also noted that Gary Parks, the planner intended to
be hired for the Associate Planner's position, would not be accepting the position. The
position is being readvertised.
REPORTS OF COMMISSION MEMBERS
Bob Philpott noted that his position is coming up for reappointment in February as is Linda
Nutter's. Linda is not eligible for reappointment at this time. He wondered ifhe was. Staff
answered that it was assumed that he wished to be reappointed and asked him to confirm that .
assumption.
Linda Nutter informed others present that Director Collins had received the Mike Wolfe
Award presented by the American Institute of Certified Planners in September, 2002.
Commissioner Schramm was concerned that although a great deal of time was spent on
November 28th discussing the impending Comprehensive Plan review, not a word was said
about the Lower Elwha S , Klallam Tribe Marina proposal discussed at the City Council
meeting of December 3rd. Since the Planning Commission is the body charged with review
of these types of land use decisions, he was very surprised that the Commission had been
totally left out ofthe loop in this discussion, particularly since the November 28th Planning
Commission had been pretty detailed and Tim Smith, Economic Development Director, had
been present.
Commissioner Philpott expressed disappointment and surprise that the Commission had not
been informed of the proposal since the Commission spends many hours listening and in
consideration of these types of activities for the City Council.
Commissioner Nutter agreed with the previous concerns and further elaborated on the fact
that the Commission has worked very hard for many years to ensure the public that.their
concerns are important and will be heard in their entirety prior to actions being taken. The
action by Council took place after only a few minutes briefing by staff. No one knew about
it so no one could comment or ask questions about the 99-year lease proposal for additional
160
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.
Planning Commission Minutes
December 12,2001
Page 13
public property. She felt it was an insult to the Commission's diligence on the part of the
City Council as the hearing body and was concerned that the trust building that the
Commission is so proud of will be tom down by such actions.
Director Collins responded that these types of actions are not atypical of private projects
when you don't want to provide enough information such that things change in an area
because of the information that is detrimental to the process. He likened the process to the
confidences that must be kept in the private sector when a purchase is pending such that
property prices do not escalate because of a potential proposal.
ADJOURNMENT
The meeting adjourned at 10:15 p.m.
Brad Collins, Secretary
Linda Nutter, Chair
PREPARED BY: S. Roberds
161
.
.
.
162
CITY OF PORT ANGELES
PUBLIC WORKS & UTILITY DEPARTMENT
MONTHLY REPORT
DECEMBER 2001
WATER DEMAND
RAINFALL
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JAN MAR MAY JUL SEP NOV
FEB APR JUN AUO OCT DEe
o 2000 . 2001
CJ 2000 _ 2001 - 10 Year Average
lAST YEAR TO DATE (MO)
THIS YEAR TO DATE (MG)
RAINFALL DATA
AVERAGE ELECTRICAL USE
AVERAGE DAILY WATER DEMAND
10 VA AYO. TOTAl. TO OATE
THIS YR TO DATE (IN)
25.M
lAST YEAR TO DATE (M KwtI)
THIS YEAR TO DATE (M Kwh)
53.500'
....3372
24.37
ReCORDH~THISMONTH 11.4..
RECORD lOW THIS MONTH 0.56
SEWERlSTORM SYSTEM MAINTENANCE
SEWER SYSTEM JETTED
MONTH (FT) YR.
2.556 78,631
TEMPERATURE
STORM DRAINS JEnED
,SYSTEM TV INSPECTED
596 1,315
304 15,045
I TOTAL LANDFILL DISPOSAL I
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CJ 2000 _ 2001 -- 10 Year Average
ELECTRICAL USAGE
LANDFILL ANNUAL TONS
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163
PUBLIC WORKS & UTILITY DEPARTMENT e
MONTHL Y REPORT
DECEMBER 2001
I WATER I I SOLID WASTE I
I
RECYCliNG:
Repaired 9 two inch water main breaks Presentation at Hamilton Elementary School
Repaired 3 314" service leaks
Replace 1 T mainline valve
Replaced 3 518" water melers
Installed meter and setter on service on Morse Creek mainline COLLECTIONS:
Roadway to Morse Creek Dam head \\Orks maintenance " Total 90s placed for conversion: 1298
Assisted Street during 12/16/01 stoon Requests recyllng services in conversion area: 227
Special collection route: added one from conversion area
9O-Conversion completed A Street ~ west
9()..Conversion currendy between Cedar & Pine Streets
I WASTEWATER COLLECTION I I STREET I
I
AlC Restoration for water cuts and @ WWTP
Used Vactor truck to dean leachate pond and set drain line Sanding and anti-icing chemicals
Cleaned pump station wet wells with Vactor truck Educt catch baSins
Assisted Street Division during 12/16/01 stoon Pothole Patch
Assisted Parks Oep\. to lower water level at Big Boys Pond CUtvertlcreek maintenance
Completed periodic dye-testing Assisted with special SW collections
" Clean debris from Edlz Hook after stonn
Installed new narcotics storage for Police Dept.
Sweeping deanup after stoon flooding
I WASTEWATER TREATMENT I Installed new fire extinguishers
NPDES monthly report shOwed no violations " Monthly creN safety meeting
Plant and PS#4 inspected for excessive electrical heat.
Staff anended OPPCA meeting in Sequlm
SUpply and return boiler (hydronic) lines repair finished
" Pumped and deaned PrimlllY Clarifier and sludge draw off line
PrimlllY Clartfier inspected
Colledions Crew jened the sludge draw off line I I
ENGINEERING
Francis Street Pari< construction support
I EQUIPMENT SERVICES I Crown Pari< design support
Worl< Orders: 61 Circuit Switcher design contract support
Service Orders: 15 Annexation support
#1511 Traffic Control. install propane tank 6th Street reconslnJC\ion construction completed
" #1562 sweeper. replace main hydraulic pump EIwha Dam removal mitigation support
#1568 Patch Truck. repair wacker. lock system , & I Pilot program Support
#15795 Yard Dump Truck. plow and hydraulic system repair 6th Street Bridiges repair construction completed
" #1741 Boom Truck. build and install chain boxes Fire Hall Roof repair support
#1749 5 Yard Dump Truck, replace dutch " Gateway Project design support
#1911 Refuse Packer. service and ann repair Landfill Cover Project construction completed
#1915 Compactor. repair leaking axle seal High Zone Reservoir sUPJX)rt
" #1920 Refuse Packer. repair lights. seat. heater. brake system Laurel Street Side Repair construction support
#1921 Refuse Packer. warantee worl< SCADA Phase II support
" Rayonier to Lee's Creek Waterfront Trail design support
I LIGHT OPERATIONS I 5th & Race Signa' design
" Contractor finished "'" Street Substation " "I" Street Substalton oonstruction support
Contractor finished EdiZ Hook undergrounding project Ennis Street slide repair design
Reconductored 3-phase line on Lauridsen Boulevard Front Street sidewalk desi9n
Responded to wind stonn damage " Edlz Hook OH-UG conversion completed
Completed high school cable replacement Black Diamond ReselVOir Cover construction support
- Carnegie Library design support
Stonnwater utility foonation support
2001 Tree Trim contract completed
Lauridsen Blvd. sidewalk design
I Street sidewalk design
Surge Tank replacement bids opened
.
.
.
164
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165
. ............._.......,.,""..._:.,_..~.. I
Mission Statement: .
In partnership with our community, the Port Angeles Police
Department recognizes its mission to serve in a compassionate.
courteous, and professional manner, to promote freedom and peace of
mind, pride in our neighborhoods, and the safety of our families.
~
. Police officers were summoned to a
phone booth in the 600 block of
East First Street. There they
contacted a 44-year old Port
Angeles woman who was reporting
that she had been assaulted and
injured by her housemate. The
officers went to the house and
contacted a 32-year old man.. When
contacted at the residence he immediately
began to resist efforts to take him into
custody. During the scuffle, officers noticed
smoke coming from inside the house. The
man was subdued and handcuffed, but by the
time officers exited the . house with their
prisoner, the house was quickly becoming
engulfed in flames. In spite of the efforts of
the Port Angeles Fire Department, the home .
was totally destroyed by the fire. The man
was jailed on the domestic assault and the
First Degree Arson.
. The arrest of a 42-year old Port
Angeles women on an arrest warrant
led to the discovery of
methamphetamine. The woman with
was arrested on the warrant after she
departed an apartment. During a search
drug paraphernalia was located. The
officers obtained a search warrant for
the apartment she had just departed. A
search of the apartment led to the seizure of
approximately one ounce of
methamphetamine, drug paraphernalia and
over $700 in cash. A 31-year old man was
taken into custody for Possession of
Methamphetamine with the Intent to
Deliver.
. A 40-year old man became embroiled in a
dispute with his brother in the parking lot of
the U.S. Bank at 134 West. 8th Street. A
verbal argument ensued which led to blows
and concluded with a large dent being
kicked in the side of one brother's 1993
Mazda pickup truck. The man entered his
own vehicle, backed up rapidly, and crashed
his car into his brother's truck. He then fled
the scene.
Within a few block he became involved in a
second automobile collision, this time with a
1993 Mercury van. The man did not stop but
continued to drive home where he was
arrested. No one was injured during the
melee and he was booked on two charges of
Hit and Run, as well as Domestic Violence
Malicious Mischief.
16~
Officers learned that a male and female were
at the same residence in violation of a "No-
Contact Order." Upon their arrival, the
officers observed the parties in question
inside the residence, but the homeowner
would not allow officers to enter. The
officers stood by while a search warrant was
obtained. The female violator attempted to
exit out the back door of the residence and
was quickly taken into custody.
.
With the search warrant in hand officers
again requested to be allowed entry into the
residence but were again refused. Officers
entered the residence by forcing the locked
front door open. They located the male party
hiding behind a sofa in the living-room. In
addition to violating the No-Contact Order,
the male had an outstanding arrest warrant
involving an unrelated domestic assault.
The male refused to go quietly and a scuffle
ensued. He was subdued and handcuffed
after officers deployed an electronic
stunning device. No one was injured during
the incident and the suspect was booked on
.
.
.
.
his arrest warrant, violation the no-contact
order, resisting arrest, and for assaulting
Clallam County Sheriffs Deputy Kempf.
Deputy Kempf was assisting officers at the
time.
· During the investigation of a trespass
complaint at the Manor, officers contacted a
32-year old man who was wanted on an
outstanding felony violation of a protection
order warrant. He was taken into custody
without incident, but as he was escorted to a
patrol car officers noticed that he was
walking very slowly and stiff legged. He
was transported to the Corrections Facility
where a baggy containing a golf ball sized
quantity of methamphetamine fell out of his
pant leg. Of course the man denied that the
pants or the drugs belong to him. He also did
not have any comments about his improved
ability to walk. He was booked on his arrest
warrant and the Possession of
Methamphetamine.
· First Federal Savings and Loan reported that
they had received many checks
manufactured on a home computer. The
checks appeared to be personalized checks
on two First Federal Savings and Loan
accounts and had been passed to many .
businesses in town.
Detectives issued a fax alert to area
businesses. Almost immediately they began
to receive reports of a considerable scheme,
perpetrated mostly on businesses within the
city limits. While the exact number of
checks are still unknown, police have
t! ~jl~' Our police department Senior
JaX:;11 Volunteers provided 92 hours
of service during the month and
1508.5 hours for the year. Most
, of this was dedicated to office
work, sex offender notifica-
tions, vacation house checks,
radar/speed watch, and other
servIces.
16'
BURSTING AT THE SEAMS
The property room has reached its limit to store
items. Alternatives are being sought.
already documented 15 cases, involving
more then $3,200.
From the information acquired from the
victims, police identified and arrested a 31-
year old female and booked her into the jail
on the Forgeries.
A callerreported suspicious activity between
a group of young men in the 200 block of
West Third Street. The report indicated that
the young men appeared to be taking items
from parked cars and loading them into
another car. The responding officers
determined that several cars in the vicinity
had obviously been victimized, their stereos
and other electronic components cut out and
removed. Police also discovered a juvenile
male lying down in the back seat of his car in
an attempt to avoid detection. The young
man claimed to be in the area simply because
he had pulled over to the curb to go to sleep
because he was not feeling well. He felt even
worse moments later when police located
much of the stolen property in his car,
including stereos, C.B. radios, numerous C.
D. 's, binoculars, walkie talkie radios, and a
12-gauge shotgun. Two other accomplices,
an 18-year old male and a 19-year old male,
fled when police arrived, but in an attempt to
elude identification and capture, both men
discarded their jackets in near-by bushes.
One of the jackets was found to have a
computer disc in the pocket which contained
the complete resume' of one of the thieves.
It did not take long to take the accomplices
into custody for Vehicle Prowling, Theft of a
Firearm, Possession of a Stolen Firearm and
Theft in the Second Degree.
Detectives acquired a search warrant
for a residence in Joyce where they believed
they would find further evidence of vehicle
prowling, and they were not disappointed.
Police located a stash of stolen items which
had been taken in thefts from vehicles
during the past three to four weeks in
both Clallam and Jefferson Counties.
Detectives are still matching up theft
reports with the trunk load of recovered
stolen property.
. The police department received two items of
interest with grant funding. The first item
being an evidence drying cabinet. The other
item being a computerized traffic counter.
The evidence drying cabin~t was
purchased with a portion of the 200 1
Local Law Enforcement Block Grant.
It allows bloody or wet evidence to be
secured in the controlled atmosphere of
the cabinet, while insuring the evidence is
not contaminated, trace evidence (i.e.:
hairs and fibers) will not be lost, and, most
importantly, without endangering the
health of the officer.
Purchased with a traffic safety grant the
computerized traffic counter allows the
department to track the times, dates,
number of axles on passing vehicles and
the speeds of vehicles traveling on city
streets. It can be set out to monitor traffic
for several weeks at a time. The police
department will use the counter to
.
.
determine if there is a need for traffic
enforcement in a specific area and the best
times to conduct the enforcement efforts.
. For our participation in the Clallam County
DUI Task Force we have received
additional grant monies totaling
approximately $2200. The Reducing Under
Aged Drinking Grant authorized the police
department to pay up to $1500 in overtime
to conduct Alcohol Compliance Checks at
area businesses and increase our efforts to
enforce youth liquor enforcement. It also
allows us to buy two pre-arrest Breath
Testing (P.B.T.'s) devices for patrol
officers. These P.B.T.'s enable officers
to evaluate the impairment of drivers prior
to making an arrest, or determine if minors
have consumed alcoholic beverages
illegally.
.
16:a
.
.
.
CRIME PREVENTION
Corporal Jack Lowell
Crime Prevention:
· A new Crime Stoppers profile
. Crime Stoppers Meeting
. DUI Task Force Meeting
. Kiwanis meeting
· Safe Schools Committee Meeting
. Clallam Responder System
· Olympic Bank Robbery Training
· Peninsula College Advisory Board
Meeting
. Peninsula Mental Health Meeting
. Sex Offender Checks"
. Breathalyzer Re-certification
· Calibrate the Portable Breath Testing Devices
Investie:ations:
· Forgery Investigation
· Series ofVehic1e Prowls and Search Warrant
· Computer Harassment
Miscellaneous:
. Monthly report
. Two fax alerts
Callback
SUMM ARY OF POLICB OFFICBR OVBRTIMB HOURS
DBCBMBBR 2001 (thru 12-31-0 I)
Activity Hours
16
Com m ittees and Meetings
Court Time
12
23
3
22.25
168
4.5
64.75
39.25
127.5
35
24
32
DARE, School Resource Officer, School Patrol
Paid Details (outside funding)
Holiday
In Custody Arrests
Investigations/D omestic Violence," Warrants
Report Writing
Shift Coverage
Training and Travel
Twelve Hour Rule
M iscellaneous*
Total
Percent of Scheduled Work Hours
57 t .25
14.4%
.Rangc. K-9 Training, D Ul Emphasis, Firearms Instrucdon, Sp ceial Events
YTD
40.5
118.75
185.5
40.5
26.75
825
136.5
474
233
1053.7:
77 8.25
106
273.25
4291.7!
14.4%
169
./
PENCOM ACTIVITY
PAPD CFS FOR 2001
DISPATCHES FOR PAPD COUNTYWIDE 911 CAllS
1535
1423 2501
."
, ,
'.;.'. '
, ,
, .
. '
. . '
19663
18455 28048
10 Month .20011
IOMonth 11I2001 I IOMonth 1120011
ENFORCEMENT ACTIVITY
2001 ARRESTS
368
94
0'...."
:!>'
i
~
40
1064
Adult
Adult Juvenile Arrests
Juven'lle Arrests
Arrests for Year
Arrests for Month for Year
for month
170
.
.
.
.
2001 TRAFFIC COLLISIONS
600
500
400
300
200
100
o
523
G1Accidents for the Month .Accidents for the Year
17'
PART 1 CRIMES
.
Offense Current month Total for Year
Homicide 0 1
Raoe/Sex Offenses 0 14
Robberv-A11 0 8
Assault-Felonv 5 38
Assault-4th 18 303
Buralarv-Residential 7 95
Buralarv-Other 3 61
Theft-Shooliftina 10 97
Theft-from Vehide 21 222
Theft-from Blda 9 137
Theft-Vehide 5 30
Theft-Other 12 164
Arson-All 0 7
Total 90 1177
PART 2 CRIMES
.
Offense Current Month Total for Year
Resistina/Obstructina 1 20
Stalkina/HarassmenUEndanaerment 2 77
UIBC/Fraud/EmbezzlelProoertv 5 82
Malicious Mischief-Felony 2 50
Malicious Mischief-3rd 15 190
Weaoons Violations 2 23
Crimes Aaainst Child/Sex Offense 0 39
Drua Violation 9 126
Domestic - Verbal 3 51
DUI 7 92
Alcohol Violations 11 82
Violate Protection Order 6 97
Runawav 11 135
Miscellaneous/Other 6 106
Total 80 1170
.
172
.
ANIMAL CONTROL INCIDENTS
For the Current Month
Totaling 143 Calls
35
26
2
7
8
7
6
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:b 6 I g Z Sa I 6
61 .2- ~
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c: III c: 3 Iii'
III 0. ::l iil '< 0 CI)
CI) 0. "0 CI) c: ..,
0. 0. iii" III
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,..
.
Parking Ticket Statistics
Tickets Revenue Tickets Revenue Tickets Revenue
1999 1999 2000 2000 2001 2001
Jan 149 $2,040.00 246 $2,225,00 128 $1,094
Feb 174 $1,740.00 292 $2,988.00 201 $1,426
Mar 168 $2,305.00 291 $4,611.00 310 $2,010
Apr 116 $3,451.00 219 $2,530.00 298 $2,850
May 238 $2,140.00 167 $1,885.00 445 $2,832
June 133 $3,776.00 147 $1,850.00 223 $2195
July 163 $1,945.00 290 $1,525.00 358 $2,990
Aug 225 $2,720,00 259 $2,310.00 301 $3,390
Sept 267 $2,950.00 130 $1,830.00 250 $2,433
Oct 143 $2,153.00 260 $1,820.00 351 $3,171
Nov 233 $1,605.00 201 $1,911.00 126* $2,265
Dec 156 $2,555.00 84 $1,552.00 47* $1, 128
Total 2165 $29,380.00 2586 $27,037.00 2991 $26,656
. * Parking Enforcement Officer on sick leave.
173
.
...".._-,~.._.',;.~..,.."".,.-.:.'".. - ;.- "'~""""-"-..""..';'"
.;~i,..~t.~-CQYN1]jf';E'
MONTH 2000 2001 tmJo 2(>>(>>1
January $30,858.79 $36,334.65 $5,427.48 $5,543.43
February $41,465.47 $25,242.00 $4,608.93 $2,487.60
March $25,787.75 $32,823.78 $2,340.54 $4,191.42
April $27,250.99 $32,051.18 $417.33 $5,820.49
May $19,427.74 $43,211.00- $1,344.15- $7,498.64
June $17,413.98 $49,769.20 $973.35 $4,538.72
July $31,486.10 $42,448.38 $5,614.06 $2,023.51
August $21,881.90 $27,550.23 $7,222.05 $3,218.62
September $29,013.25 $28,182.82 $2,943.09 $2,946.60
October $29,573.88 $42,583.40 $5,463.94 $2,563.72
November $27,019.19 $27,873.95 $5,360.82 $1,031.31
December $31,143.49 $7,301.69
Total $332321.53 $388,070.59 $49017.43 $41,864.06
JAIL COSTS/E.H.M/MEDICAL
Electronic Home Monitoring .. Medical ;Related Costs
2000 2001 2000 2001
January $2,622.00 $411.50 0 $332.93
February $1,161.50 0 ..'.. $191.82 $1,575.10
March $971.25 0 $456.96 $917.75
April $431.25 $780.00 ... $274.61 $319.75
May $586.50 0 0 $214.79
June $793.50 $795.00 $120.00 0
July $293.25 $1130.00 0 $1,000.00
August $655.60 0 $30.82 $4,927.46
September $626.75 $430.00 0 $4,236.02
October $736.25 $1,026.64 $73.10
November $345.00 0
December $287.50 $11,256.19
Total $9,510.85 $3,546.50 $13,357.04 $13,596.90
.
.
1721
I
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.
LAW ENFORCEMENT ADVISORY BOARD
December 12, 2001
Attendees:
Leland Lee, Chairman
Rod Anderson
David Brewer
Jim Jones
Chuck Lisk
Joe Girard
Chief Tom Riepe
Lena Washke, Secretary
Guests: Officer Viada and Sgt. Baertschiger
Call to Order: Leland Lee called the meeting to order at 6:38 pm.
Minutes: The minutes were approved as submitted.
Communications and Letters: There were no letters.
Committee Reports: There were no committee reports.
Agenda Items
1. Officer Viada and Sergeant Baertschiger
Officer Viada briefly discussed the use of the new taser and other tools that officers use to
assist in the apprehension of suspects. He was then called out to respond to an incident. Sgt.
Baertschiger answered questions regarding vehicle accidents and the issuance of traffic
infractions for No Proof of Liability Insurance. He also discussed the deployment ofK-9
Officers and recent issues related to that topic.
2. Annexation Meeting
Chief Riepe went over the upcoming meeting regarding Annexation on December 13 at the
Roosevelt Middle School. The Fire and Police Departments will make presentations
regarding the benefits of annexation. Both departments will have PowerPoint presentations
and the Board is encouraged to attend.
3. 2002 Work Plan & Budget
The Work Plan was discussed at the last meeting. The Budget has been passed by the City
Council since the last Board meeting. Chief Riepe discussed the jail budget and costs to the
City. He also informed the Board that Sandra Strafford, our Parking Enforcement Officer,
will be on extended leave. It has been proposed to allow our Senior Volunteers to issue
parking tickets and the Department is currently looking in that.
. 4. Items from Members
175
Rod Anderson voiced some concerns about school bus drivers driving down the street with .
their stop signs out and lights flashing. He had an incident since the last meeting where this
had occurred.
Joe Girard asked for feedback from the Open House. Chief Riepe thanked the Board
members that made it to the station that day. Overall it was a success and the City Council
praised the Department at the Council meeting.
After a tour of the Department and viewing the new Forensic Drying Tank, the meeting was
adjourned.
.
.
176
I -
I
I
. Port Angeles
. Fire Department
Saving Dearls and Domes
.
.
DecelDber 2001
(Year Bnd)
177
December
2001
Total Fire Dept. Calls
Fire $ Loss/Saved
10,000,000
8,000,000
3000
2001
. Saved . Loss
2000
2500
6,000,000
2000
4,000,000
2,000,000
1500
o
1000
1999
2000
2001
Dee 0 1/00 Total Calls
2001 Total Calls YTD
2000 Total Calls YTD
273 /239
2,951
2,715
Saved
9,520,820
2,336,750
638,670
451,558
Loss
2001 YTD
2000 YTD
70 l
60
50
40
30
20
o
Fires> 5K Fires < 5K
Auto
Brush
Haz Mat
. 2001
. 2000
Year to Fires > $5,000 Fires < $5,000
Date
Auto Fires
Brush Fires
Haz Mat
Incidents
2001 16 55
2000 12 62
16
10
37
36
.
.
36
38
Fire & Life Safety Insp
1200
1000
.0
600
400
200
o
Inspections Reinspections
.. 2001 .. 2000
Inspections Reinspections
2001 YTD 898 604
2000 YTD 1,084 998
Medic I Transports
eo
800
600
400
200
o
ALS BLS
... 2001 .. 2000
Advanced Life Support (ALS) &
Basic Life Support (BLS)
Fire Dept. 2001 2000 %
ALS-YTD 951 944 .7 t
BLS-YTD 154 152 1.2 t
.
179
Prevention Activities YTO
2000
1500
1000
500
o
2001
2000
.. Permit Inspections
~ Plan Reviews
.. Public Education Contacts
Permit Plan Public Ed
Inspections Reviews Contacts
2001 84 41 1,686
2000 255 35 --
Patients Assisted
2500
2000
1500
1000
500
o
Fire Dept. Olympic Ambulance
.. 2001 .. 2000
Patients Assisted
Fire Dept. 2001 2000 %
YTD 2,322 2,266 2.4 t
FIRE PREVENTION
ACTIVITIES
December
2001
This Year to Last Year Last Year
Month Date This Month Year to Date
Fire & Life Safety Inspection 37 898 61 1,084
Fire & Life Safety Reinspection 49 604 23 998
Code Violations Found 36 1,175 52 1,449
Code Violations Corrected 71 899 19 1 ,3 19
Building Survey 0 0 0 13
Complaints Investigated 4 36 1 65
Fire Drills Supervised 0 1 0 2
Lectures, Classes, Demonstrations, Station 3 82 1 58
Tours
Number of Public Education Contacts 35 1,686 -- --
Fires Investigated 4 23 0 13
Fire Alarm Test 1 82 6 110
Sprinkler System Test 2 77 4 161
Permit Inspection 5 84 15 255
Juvenile Fire Setters Counseled 0 3 3 7
Certificate of Occupancy Inspections 4 44 -- --
Planning Department Reviews 4 41 -- --
Building Application Reviews 1 36 -- --
.
.
Plan Checks:
1. Commercial 1 16 0 18
2. Multi-family 0 1 0 0
3. Sprinkler System 1 13 0 10 .
4. Fire Alarm 1 7 1 7
FP - 32 180 Revised 6/11/01
.
.
.
Medic I Statistics
December, 2001
ALS BLS PRIVATE NO
TRANSPORT
PAFD OLY PAFD OLY
Cardiac Arrest 1 0 0 0 2 0
Cardiac, Other 21 1 0 0 0 1
Major/Minor Medical 60 3 9 19 3 16
Motor Vehicle Accident 2 1 2 2 0 8
Drug/Alcohol 3 0 0 0 1 2
Accident, Other 10 0 5 9 5 25
False Call 0 0 0 0 0 9
Total 97 5 16 30 11 61
* Note:
PAFD -- Port Angeles Fire Department
OL Y -- Olympic Ambulance
Private -- Private auto, taxi, funeral home, etc.
No Transport -- patient refused or required no transport
Total Medic I Patients Assisted
This Month
Year to Date
This Month Last
Year
Last Year to Date
220
2,322
204
2,266
Medic II Statistics
Citizens trained in CPR and airway management
This Month
Year to date
This Month Last Last Year to Date
Year
15
300
o 244
181
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182