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Agenda Packet 1/15/2011
CITY OF PORT ANGELES Special City Council Meeting l Retreat Saturday, January 15, 2011 at 9:00 A.M. Olympic Medical Center — Wendel Room 939 Caroline Street, Part Angeles, Washington Retreat Overview........................................................................................Page 1 1. Call Meeting to Carder 2. Citizens Survey........................................................................................... Page 4 3, City Council Meetings/Citizen Input............................................................ None 4. Electronic Records Management 1 Paperless Agendas ............................Page 15 5. Use of Social Media..................................................................................Page 18 6. Use of Hearings Examiner.......................................................................Page 28 7. City Advisory Committees.......................................................................Page 33 8. Budget Process/Capital Expenditures .......................................................Page 36 9. Local Economic Development Efforts ......................................................... None 10. National Parr Service 1 Dam Removal Event in September ........................None 11. Joint Meetings with Other Agencies............................................................ None 12. City/County Cooperation..........................................................................Page 38 13. City Manager 2011 Goals and Objectives ................................................ Page 40 14. Adjournment • A S H ING TO N, GITYMANAGER'S DATE: JANUARY 109 2011 To: CITY COUNCIL FRom: KENT MYERSq CITY MANAGER SUBJECT: CITY COUNCIL RETREAT OVERVIEW As you know, the Council Retreat has been scheduled for this Saturday, January 15, at 9:00 a.m. in the Wendel Room at Olympic Medical Center. This meeting room is located in the basement at the north end of the hospital. Light refreshments will be provided during the .morning with a lunch break around noon. It is expected that the meeting will be adjourned around 2:00 or 2:30 p.m. Dress is casual for this meeting. Several department heads will be joining the meeting for specific agenda items andJ have tried to arrange the agenda so that they can leave prior to the lunch-break.- if unch breakif they so desire. As shown on the attached agenda, there are a total of 12 important items scheduled for discussion. Therefore, if possible, we need to limit discussion to 30 to 40 minutes for each item. This memo is intended to provide general background on the agenda items and Y have attached additional information on several of the items. The first item on the' agenda is a review of the results of the Citizens Survey conducted last summer. It was agreed at last year's Council Retreat that this survey would be conducted and that the City would use the results to guide the development of major city policies. So, it is suggested that the Council take another loop at the attached survey results to see what the City has addressed,, and what additional steps need to be taken to implement survey findings. This discussion should also include some direction on whether or the City should conduct another citizen survey this year or wait until 2012. The second item on the agenda is a general discussion on how the City Council meetings are functionmi g. Last year a number of changes were made to the order of the Council agenda and the handling of citizen input during the meetings. It is suggested that the Council revisit these changes and discuss any additional changes that may be warranted at this time. In addition, City staff would like some further direction on how to handle citizen comments during the meeting particularly on non -agenda items. Should Council members or staff respond to citizen comments at the meeting? Should we provide a follow-up response at the next Council meeting? Cr should we merely acknowledge the comments and let the speaker know that they have been included in the Council minutes? Page - 1 The next item for discussion is to consider the possibility for Council to use compact netbook computers. These netbooks would allow each Councilmember to access their City email and enable them to conduct City business on City -owned equipment. These would also provide for the move to paperless Council agendas and packets. Teresa Pierce will provide a brief demonstration on how these netbooks function. Council can then discuss if you would like to consider purchasing them for use during the coming year. A discussion on social media is scheduled as the next item at the Retreat. More and more cities are using social media as a means to communicate with citizens.. Thus far, the City of Port Angeles has not ventured into social media except for the use of Nixle for public notification of certain Police activities.. One of the reasons we have not. embarked on additional social media activities is due to the fact that all social media communications fall under the Washington State public record and retention requirements. Therefore, if we use social media it is critical to have clear and consistent guidelines to ensure that the City meets all legal requirements. Attached to the agenda is a copy of a brief article from City Vision magazine offering some legal advice on use of social media. If the Council is interested in using social media, such as Facebook, attached are proposed social media policies drafted by the City Attorney that can be further discussed. During the past several -months, the City Council has- had direct experience with serving in a quasi-judicial prole with. the Nippon appeal. The next item on the Council retreat is a discussion on whether the Council wants to, continue to serve in this role or whether you want to retain a hearings examiner to consider land use cases in the future. I want to note that use of a hearings examiner is recommended by the City's insurance provider (WCIA) and the City Attorney. If the Council wants to retain a hearings examiner, then options include using the County's hearing examiner or another source for these services. I have included a draft interlocal agreement with the County that defines the services that would be provided if the Council wants to consider this option. Please note in Section 7 of this draft agreement that the hearing examiner is completely independent from the City Council and City Manager. As you know, the City uses a number of advisory committees that provide very useful guidance and recommendations on major issues facing the city. At Saturday's Retreat, it is recommended that the Council revisit your committee structure and discuss any changes that are needed as we = start a new year. For example, there have been several recent comments about the Utility Advisory Committee and the fact that oftentimes Council members listen to two presentations on each major utility issue. This agenda item should also include a discussion on committee appointments for the coming year and attached is a listing of the current committee assignments. Item #8 of the Council retreat is a discussion on the City budget process including any additional changes that the Council would life to implement as part of the 2012 budget process. In the coming year, we plan to implement the second and final phase of the Budgeting for Priorities program that was started last year. Yvonne and I will present information on this program.. Also, there was a lot of discussion during the final phase of the 2010 budget process about reducing the number of capital projects. With this in mind, the Council may want to discuss the O Page - 2 • Capital Facilities plan (CFP) since this is what defines the capital projects that are planned for - din be available. Unfortunately, Glenn Cutler had incorporating into future budgets should funding y, previous plans for vacation starting this week so he will not be available for the Retreat. Therefore, this discussion on the CFP should be more general in nature and we can have a more detailed discussion when he returns. We also need to include in this discussion the Council's priorities in terms of federal funding projects for 2011. Several Council Members have suggested to add a discussion on the City's recent economic development efforts and plans for the coming year. Nathan West and I will provide you a progress report at the retreat including recent work with Economic Development Council (EDC) and Battelle on renewable energy programs. Since staff will be meeting with the Port on this project later this week, I will also provide you with updated information on the Composite Campus. We plan to update you on cluster, activities identified in the Economic Development Summit last year and specific projects planned for this year such as the retail market analysis. The next item on the Retreat agenda is a discussion on the large event planned in September for the kick-off of the Elwha Darn Removal & Restoration Project. This item was requested for discussion so that the Council can better understand their role and the City's role and responsibilities with supporting this event Staff will be attending the first planning committee meeting this Thursday with Olympic National Park so we should have new information to share with the Council at the Retreat. Over the past several months, we have had several suggestions about possible joint meetings with other local entities in the area. For example, we are trying to schedule a joint meeting in February with the Victoria City Council. At the Retreat, Council direction is needed on what organizations you would life to meet with in 2011 and any suggested topics for these meetings. This week will be the first meeting of the City/County Cooperative Study Group_ that is exploring additional possibilities for cooperative services with Clallam County. Attached is the agenda for this meeting as well as a listing of current areas of cooperation between the City and the County. At the Retreat, we are asking for Council input on any specific areas that you would like the - . Study Group to consider that might be feasible for a cooperative approach between the City and the County. The final agenda item for Council discussion are my goals and objectives for the coming year. I have attached a listing of the various goals and objectives that were suggested by individual Council members during any recent performance evaluation. This listing is rather extensive and it is recommended that you pare the items down to no more than 12 to 14 top priorities that you would like me to accomplish during 2011. We look forward to an open and productive discussion at the Retreat and please let me know if you have any questions prior to the meeting. Page -3 Comm Un' Survey on City Budget Prio-hies Gltzen input will be m ewed by the Council and used E rn developing the City's budget. What Matters Most To You? ,, For survey results, please visit the city's website at VV v-cityofpa.us and click the link on the home page. 0 Page - 4 For survey results, please visit the city's website at VV v-cityofpa.us and click the link on the home page. 0 Page - 4 �J WASH ING TO N, OFFICE OF THE CITY MANAGER 2010 City of Port Angeles Citizen Survey August 25, 2010 In developing the 2011 City Budget, the City Council and City staff -recognized that certain difficult financial decisions would need to be made in order to create a balanced budget without requiring any tax increases. It was decided that public input was critical to guide the City in this challenging process, in order to better understand community priorities. Several methods were initiated to solicit this public input; these included conducting a town meeting on the budget and City Council members attending the Farmers' Market on several Saturdays to solicit feedback on the Budget. The primary tool selected for soliciting input from the public was the use of a city-wide citizen survey. This survey was developed by the Finance Department staff, with input from the City Council, City Manager and Department Heads. It was sent to all utility customers with their monthly utility bills. In addition, citizens were given the option of completing the survey on-line, and obtaining additional survey forms which were available at the front desk at City Hall and at several other venues such as the Farmers' Market. A total of over 1400 survey forms were completed, which represents about 15°Ia of -the total households in Port Angeles. This included 998 responses from the utility bill insert, 382 responses on-line, and 82 responses to the printed survey forms. This is an excellent response rate and confit ms the high 1 evel, o f interest that local citizens have in their city governm ent. - With this high. level of response, the priorities that have been identified will be very useful to the City Council and City staff in the development of the 2011 Budget. The City appreciates this interest from its citizens and for the care and concern expressed for the future of our community. Kent Myers City Manager Fags - 5 abe'] • O-EOZ Ain[ ja6pn8 1[:I#a jo 1[9nuns A4i unLuwo:) L - 96ed Cl U-� (909) %9.zt,-. (Gi?) % T Ex (9L9) %S*Otl sainqpojq Juana (qZj) %0'6 . % y;6z) %9-2 (or) % C'q Jelu-so, fi4mln gull -up .(13ZC) "M r3rj� • 9z(Stl)" , �-17�. %O'T OZ) % '(G 60 Met Cl U-� 61 • 5❑f10 .. 0 • J & No. te A Rot- wg:d �`Re P Essential Important, V 0 U Ave'. H Opinion — Rayonier property development 8.5% (120) 15.7%(222) 23.5% (331) 8.2% (116) 1,411 W. 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S.+'_+AeTi �. ..i! °r- '..C"i'..- .'iM'.� - l��-. -.'.'F ch`-5f:1'Il�r-!S v.�L:: .r�'P::•-�-•Y� t=^:^rl.'• drr.�HJ. .._d�:.;'J'i�:. t�.. •S'.�:-�S=•�4:5•:^...-:8 ..:�i%-ti..._, • Page - 15 DATE: To: FROM: f 1 E' r' r I : N t f '_L( I -IrS WASH I N G T O N, CITY COUNCIL MEMO January 15, 2011 CITY COUNCIL dANESSA HUR.D, CITY CLERK SUBJECT: ELECTRONIC RECORDS MANAGEMENT I PAPERLESS COUNCIL PACKETS Summar y: Records managerrient and disclosure requirements are increasing in complexity for agencies in Washington State, creating the need for more efficient and comprehensive records management procedures, especially regarding electronic records. Due to the need to retain electronic records in their native format and protect the privacy of City Council, staff is exploring the option of providing laptops to Councilmernbers. These laptops convert to a touch screen mode, allowing for easy viewing of packets and other resources during Council meetings. Most importantly, this option provides increased compliance with retention and disclosure laves, protects Councilmembers'-privacy, and -saves the City money on pager. Recommendation: View presentation on Council laptops and provide direction to staff. BackLyround 1 Analvsis: Records management and disclosure requirements are increasing in complexity for agencies in Washington State. These changes, in turn, create a need for more efficient and compreheiassive jrecords management procedures, especially when it comes to electronic records. Electronic records must be retained in their nativd- form, regardless of format, for their designated retention period. One way that this affects City Council and staff, is that all public records created on personal computers or email accounts are subject to retention and disclosure requirements. Use of personal computers or email accounts for work is highly discouraged to protect employees' privacy and ensure compliance with retention and disclosure laws. Another reason this practice is discouraged is that according to these laws, a personal computer or email account can be searched once it is used to create public records. One of the records management program goals of the City Clerk's office is to provide Council with the necessary tools to comply with these requirements while protecting the personal privacy of Couneilmembers. One service that we already provide Council is web access to the City's Page - 16 I email system. This allows Council and staff to read and write emails on their City account, while preserving the email records on the City server. The next service we would like Council to consider is providing a laptop f®r each Cvu.ncilmemlier to use for all City related work. This service ensures that all electronic public records are created on City property, while protecting Councilmembers' personal computers from being searched. Teresa Pierce will conduct a short presentation on the computer model we are looking at providing for Council. This option is inexpensive, approximately $500 per unit. The unit also converts to a touch screen mode that provides easy viewing of the Council packet and other resources during Council meetings, saving the City money on paper. Finally, when a Councihnember's term is finished, the unit can be turned back into the City to preserve any records created on the device. • • Page - 17 Keeping Compliance The Public Records Act requires, retention of all writings containing information relating to the conduct of government or the' performance of any governmental . or proprietary function prepared, ..owned, used; -or retained by state or local agencies regardless of physical form (Ch. 42.56 RCW). The Local Government Record Retention Schedule provides required retention periods for :. local agency records (see www.sos.wa.gov/_assets/ arch i ve s/CO R E%20 2.1. pddf j. The Open Public Meetings Act requires that all actions taken by governing bodies occur at meet - Ings open to the public; physi- cal presence is not required for a meeting to occur (Ch. 42.30 RCW). 1\1 fel w RY :_'01 S, Assistant City Aaorney, Shoreline BAS OR YOUR FAC BOOK HEED LEGAL_ ISSUES WHEN USING SOCIAL MEDIA. GOVERNMENT AGENCIES mustbe cautious when using Facebook or similar so- cial media sites because of Public Records Act (PRA) implications, First Amendment concerns, and Open Public Meetings Act constraints. The best way to ensure com- pliance is to have an internal policy for city staff managing the page and an external policy for constituents commenting on the page. Policy painters:. Public Records Act Ill Assume all material on the page is a public, record. This is the safest way to :.comply with the FRA. M Post secondsuy copies. To control PRAliability, post information on the page that is produced elsewhere, such as the citywebsite or a city newsletter. The. Secretary -of State's Local Government Records Retention Schedule (July2010) allows -agencies to destroy secondary copies after they are no longer needed for agencybusiness:.- m identify and retain all primary copies. Comments postedby outside individu- als will always be a "primary copy." Also, an agency may want to post a unique article-' . appropriate only for its Facebook page, which then becomes primary, The Records Retention Schedule directly addresses "social networking -posts and•.comrmeni�s," _.. requiring retention for.a minimum of two years. - FirstAmendment 0. Create the Facebook page as a limited public forum, which allows, the .agency'to . control comments posted on the site without violating freedom-of=speech rights. ® Highlight the city's Comment Policy Notice. The comment policy should allow only those comments that relate to the topic on the page and should prohibit certain types of postings, such as•anonymous, discriminatory; or obscene postings. i Open Public MecVmgs Act N Prohibit councilmembers or appointed volunteers (e.g., Planning Commission) from commenting. If such corrmentingis allowed, take care not to conduct a "serial meeting," in which the majority of councilmernbers deliberate about a city issue on which they will take action. ' Although legal concerns can make a city Facebook page seem ;j `y.,. olliiris- ❑iiced:.' daunting, a comprehensive policy makes it manageable. In Shore- = th6 z__ h f � _F '5�or'etinein? •��; 'line, the page administratorhas removed just one inappropriate = .=h ,' ._:; :., r.:•::;: ,.rte; comment and one off -topic comment since the page's launch in � dydriefji:Y April 2010. She posh new material twice a week and spends an ofnurtzeipe[-=`== hour a geek reviewing new comments, posting new material,siies:: and ensuring retention of posts and comments. With 3.25 "fans," Shoreline's Facebook page is a growing communication tool. C For mole � nani lb -1 CITYV1514N MAGAZINE NOVEMBER/DECEMBER 2010 �, www.cityofshoreline.com rI Legal Department Draft Decem-ber 2l, 201.0 Port Angeles Social Medea Policies Posted on City Web Wage A. Policy and Disclaimer These terms and conditions of this policy apply only to the Social Media sites (F'acebook, Twitter, MySpace, and YouTube) that are managed by the City of Pori Angeles. Any individual accessing, browsing and using a City of Port Angeles Social Media site accepts without limitation'or qualification, the City's Social Media Policies (hereafter "Policies"). The City of Port Angeles maintains the right to modify these Policies without notice. Any modification is effective immediately upon posting the modification on the Social Media Policy page unless otherwise stated. Continued use of a City of Port Angeles Social Media site following the posting of any modification signifies acceptance of such modification. All users of a City of Port Angeles Social Media site are also subject to the site's own Privacy Policy. The City of Port Angeles has no control over a site's privacy policy or their modifications to it. The City of Port Angeles also has no control over content, commercial advertisements, or other postings produced by the Social Media site that appear on the City of Port Angeles Social Media site as part of the site's environment. The City of Port Angeles operates and maintains its Social Media sites as a public service to provide information about City programs, services, projects, issues, events and activities. The City of Port Angeles assumes no liability for any inaccuracies these Social Media sites may contain and does not guarantee that the Social Media sites will be uninterrupted or error -free. The comments and opinions expressed by users of the City's social media sites are theirs alone and do not reflect the opinions of City of Port Angeles or its officers and employees. Communications made through the site's e-mail and messaging system will in no -way constitute a legal or official notice or comment to the City or any official or employee of the City for any purpose. Any continents, articles, and any other content posted or submitted for posting are subject to public disclosure. No one can have an expectation of privacy in the use ofinternet resources. People using social media should never disclose private or protected information. Sharing confidential or restricted confidential information on this site is prohibited. -I- Page - 19 B. Facebook and MySpace Posting Policy Although we encourage posts and com rents on the Facebook and MySpace Pages managed by the City of Port Angeles, the Port Angeles Facebook and MySpace Pages are limited public forums and are moderated by City staff. All posted content (comments, photos, links, etc.) must be related to the topic at hand. The following types of posts and comments are prohibited: Inappropriate and prohibited content subject to immediate removal from the site, includes content that: Is not topically related to the particular article being commented upon. Promotes or advertises commercial services, entities or products. Supports or opposes political candidates or ballot propositions. Is obscene. Discusses or encourages illegal activity. Promotes, fosters or perpetuates discrimination on the basis of creed, color, age, religion, gender, genetics, marital status, status with regard to public assistance, national origin., physical or mental disability or sexual orientation. Provides information that may tend to compromise the safety or security of the public or public systems. Violates a legal: ownership. Promotes illegal activity or encouragement of illegal activity; information than may tend to compromise the safety or security of the public or public systems; Content that violates a legal ownership interest of any other party; or anonymous posts. Contains vulgar, offensive, threatening, harassing, or profane language or content; personal attacks of any kind; offensive comments that target or disparage any ethnic, racial, or religious group S 1 t t• exua con en ; obscene materials. The City of PortAngeles reserves the right to remove posted content that does not comply with these Policies.'Allposts and'cvmments upleadedto the City ofPortAngeles Facebook and MySpade pages will be periodically reviewed. All posts and comments are public records subject to public disclosure under the Public Records Act. C. Links Policy l . Links to other Social. Media Sites and External Websites provided on City of Port Angeles Socist Media Sites The City of Port Angeles may select links to other Social Media sites and outside websites that offer helpful resources for users. Once an individual links to another page or site, the City's Policies no longer apply and you become subject to the policies of that page or site. The City of Port Angeles's Social Media sites are intended specifically to share information about City programs, events and services. The City of Port Angeles is not responsible for the content that appears on these outside -2-, Page - 20 0 V C] links and provides these links as a convenience only. Users should be aware that these external pages and sites and the information found on those pages and sites are not controlled by, provided by or endorsed by the City of Port Angeles. The City reserves the right to delete links posted by outside individuals that violate the City's Posts Policy at any time without notice. The City specifically does not provide links to: • Sites associated with, sponsored by or serving a candidate for elected office. • Sites supporting, endorsing or seeking to defeat any candidate for elective office, or any ballot proposal. • Purely commercial sites with no affiliation to City projects, programs or objectives. • Individual personal homepages. • Individual religious sites. • -Sites containing material determined to be obscene, indecent, illegal or libelous. 2. Links by Other Entities to City of Port•Angeles Social Media Sites It is not necessary to get advance permission to link to City of Port Angeles Social Media sites; however, entities and individuals linking to City of Port Angeles Social Media sites may not capture any of the City's Social Media sites within frames, present City of Port Angeles content as Meir own or otherwise misrepresent any of the City's Social Media site content; Furthermore; they shall not misinform users about the origin or ownership of City of Port Angeles Social Media site content. Links to City of Port Angeles Social Media sites should not in any way suggest that the City of Port Angeles has any relationship or affiliation with that organization or that the City endorses, sponsors or recommends the information, products or services of that site. D. ' Copyd&t Police All information and materials generated by the City of Port Angeles and provided on City of Port Angeles Social Media sites are the property of the City of Port Angeles. The City retains copyright on all text, graphic images and other content that was produced by the City of Port Angeles and found on the page. You may print copies of information and material for your own non-commercial use, provided that you retain the copyright symbol or other such proprietary notice intact on any copyrighted materials you copy. Please include a credit line reading: "credit: City of Port Angeles Facebook (or Twitter or Myspace) Page" or "Courtesy of City of Port Angeles." Commercial use of text, City logos, photos and other graphics is prohibited without the express written permission of the City of Port Angeles. Use of the City logo is prohibited for any non-- governmental purpose. Any person reproducing or redistributing a tbird party copyright must adhere to the terms and conditions of the third party copyright holder. If you are a copyright holder and you feel that the City of Port Angeles did not use an appropriate credit line please notify the Webmaster with detailed information about the circumstances, so that the copyright information can be added or the material in question can be removed. E. Other Considerations • -3- Page - 21 AVOID OPMA VIOLATIONS I Councilmembers and Appointed Volunteers (Planning Commission, Parks Board) are not permitted to comment on the site. REASON: to avoid any online discussion in violation of the Open Public Meetings Act. Contact Us If you have any questions or concerns about the City of Dort Angeles Social Media Policy or its implementation,, or if you find incorrect information or are interested in seeking permissions that fall outside of the guidelines above, please contact the City's Webmaster, M C:1Documents and Settings\kmycn\Local SettingATempwgrpwiseTort Angeles Social Media PoliciesPosted on City Web Page. 12.10. 1 O.wpd (12/17/10) I I I I I � I I I I I I I I I Page - 22 Legal ]department Draft December 21, 2010 SOCIAL MEDIA. INTERNAL POLICY 1.0 PURPOSE Social Media (defined here as the use of third party hosted online technologies that facilitate interaction and dialogue) provide alternative ways for the City of Port Angeles to share information with a broad audience. Social Media includes social networking sites like MySpace and FaceBook, micro--blogging tools such as Twitter and audio-visual networking sites such as YouTube. The City permits the use of Social Media sites and tools when they are appropriate and beneficial to further the goals of the City and the missions of its departments. This policy establishes guidelines for the City of Port Angeles's use of Social Media. 2.0 DEPARTMENTS AFFECTED All City departments. - 3:0 -PROCEDURES � .. A. Creating Department Social Media Sites • Prior to creating a Social Media site, a department should consider the need and value of a department- or program -dedicated site versus relying on the • City website, or other means, to disperse department or program information. Since Social Media sites lose the interest of their audiences when not updated regularly; department -staff should calculate the time and effort it will take to maintain a site so that visitors continue to find value over time. As a rule of thumb, 'Social Media sites should be.updated at least once per week. if there, is not enough neve information to mare a posting .at'least once a week, use of a Social Media site may not be justified. • Departments must obtain approval from the City Manager prior to creating a Social Media site. • Onceapproval is received from the City Manager, the department must use the common Social Media site format and guidelines contained in the Social Media Cxwidelines, which is attached to this Policy. The Department director must appoint a specific staff member(s) to maintain and monitor the Social Media site, (the Department Moderator) Directors are responsible for ensuring their staff follows the procedures set forth in this Social Media Policy. The Department Moderator must manage the Social Media page and Page - 23 ensure appropriate information is posted and to maintain consistency with 40 other City Social Media sites. • The City's Executive Communications Coordinator shall maintain a list of all City Social Media sites that are operating. Departments must inform the Executive Communications Coordinator if they intend to stop operating their Social Media site. • The Department Moderator is responsible for regularly posting information, monitoring comments, removing any prohibited content, and saving content required under the Public Records Act. • A Comment Policy Notice must be displayed on all Social Media sites that allow posts, indicating the discussion is moderated and inappropriate content will be removed. The City's External Social Media Policy must be linked to the Notice. B. Information Posted on Social Media Sites. CiZL-Posted Information • The most appropriate uses of City. Social Media sites are: (1) for time -sensitive and emergency information; and (2) as a communications/promotional/Marketing tool that increases the City's ability to broadcast its message to the widest possible audience. • Each Department Moderator must maintain accurate City information on Social Media sites by frequently reviewing and updating it as necessary and appropriate. • In order to ensure appropriate retention ofpublic records, most content posted by the City departments on City Social Media sites should not be original source content (content that has not been created anywhere else; only exists on the Social Media site), but rather a secondary copy of information that is posted either on the City website or contained in an electronic record or a hard copy. • If original content is posted on a Social Media site, that information must be copied from the site, pasted into a Word document and saved in a searchable electronic folder, • A link to the City's website must be included on all Social Media sites, -2- Page - 24 directing users back to the City of Port Angeles website for in-depth information on the posted content. • Councilmembers, Commissioners and other officials and appointed .volunteers (i.e. members of the Planning Commission, UAC, Economic Development Advisory Committee and ad hoc appointed citizen advisory, conuni,ttees) should not comment or otherwise communicate on the City's Social Media sites; participating in online discussions may constitute a meeting under the Open Public Meetings Act. Information Posted by Outside Individuals • For all City Social. Media sites that allow posts, those sites are limited public forums, moderated by City of Port Angeles staff to ensure content posted by outsides users is appropriate. ■ Posted content (including comments, photos and links) must be related to the topic(s) posted by the City to be considered appropriate. • Inappropriate and prohibited content subject to immediate removal from the site, includes content that: ■ is not topically related to the particular article being commented upon. • Promotes or advertises commercial services, entities or products. ■ "Supports or opposes political candidates or ballot propositions. • Is obscene. • Discusses or encourages illegal activity. • Promotes, fosters or perpetuates' discrimination on the basis of creed, ?.... color, age, religion, gender; genetics, -marital status, status with regard to public assistance, national origin, physical -or mental disability or sexual orientation. • Provides information that may tend to compromise the safety or security of the public or public systems. Violates a legal ownership. • Promotes illegal activity or encouragement of illegal activity; information that may tend to compromise the safety or security of the public or public systems. ■ Content that violates a legal ownership interest of any other party; or anonymous posts. • Contains vulgar, offensive, threatening, harassing, or profane language or content. Personal attacks of any bind. ■ Offensive comments that target or disparage any ethnic, racial, or -3- Page - 25 religious group. • Sexual content. • Obscene materials. • Inappropriate content must be removed immediately and retained as required under the Public Records Act and described by the Department Moderator. C. Retention of Posted Information • :Information posted on the City's Social, Media sites is subject to the Public Records Act and associated retention schedule. Original source content posted on Social Media sites must be retained for three years from the date of posting. Nl • The Department Moderator is responsible for ensuring retention of the original source content in organized, searchable electronic file folders. The records should be retained in such a manner that entire folders can be deleted after three year. •:: Ci -Posted Information ,.. • If original source content is posted by the City on City Social Media sites, that content must be saved in.a Word document and retained in a searchable folder. • Comments Posted by Outside Users All comments -posted by outside users on City Social Media. -sites' including those that are inappropriate and removed by staff, must be retained. The Department Moderator must copy these posts, including . the City information to which they are responding if applicable, into a Word document to be retained • In addition, when inappropriate content is removed; the Department Moderator must include his or her name and the date and time the content was reirnoved. 4;0' OTHER CONSIDERATIONS AVOID ®PMA VIOLATIONS Councilmembers and Appointed Volunteers (Planning Commission, Parks Board) are not permitted to comment on the site. REASON. to avoid any online discussion in violation of the Open. Public Meetings Act. Page - 26 • 5.0 QUESTIONS • All questions relating to this policy should be directed to the City's Executive Communications Coordinator in the City Manager's Office. CADocuments and Setiingsl rnyers\Local Settingffemp\XPgrpwise\Social Media Internal Policy. 12,10.1 Q.wpd (12.117/10) -5- 1 Page - 27 • INTERLOCAL COOPERATION ACT AGREEMENT FOR 14EAiRING EXAMINER SERVICES The Parties make and enter Into this Agreement pursuant to the authority set forth in Revised Cade of Washington 39.34, Washington's Interlocal Cooperation Act. 1. Parties. The Parties to this Agreement are the City of Part Angeles, a Washington State municipal corporation, hereinafter the "City". and Ciallam County, a Washington State - political subdivision, `hereinafter the "County." 2. Purpose. The purpose of this Agreement is to provide an efficient mechanism through which the City may utilize the services of the County's Hearing Examiner, hereinafter the "Hearing.Examiner," f 3, Duration. This Agreement shall be effective when signed by authori ed representatives frorn I bath parties, and shall continue in force until such time as either party terminates this Agreement i consistent with the "Termination" provision contained within this Agreement. 4. Termination. -Either party may terminate this�Agreernent-at. anytime, with or without cause, by providing 30 days written notice. The County shall be entitled to compensation under the terms of this Agreement to the extent of the actual work performed by the Wearing Examiner prior to the termination effective date. Notice periods contained in this paragraph may be waived by written agreement of the parties. S. Disposition ofproperty. Any property created, acquired and/or exchanged pursuant to this Agreemer)t shall upon termination, if not sooner, be disposed of consistent with the .`.'av riership of Materials" provision contained within this Agreement. S. Scope of. Services.. In accordance with the Port Angeles Municipal Code (PAMC), the Hewing Examiner shall act as the City's, hearing examiner with respect to (1) land use regulatory cases, ident+fied in €'AMC , (2) code compilance matters identified in, or that relate to, PAMC . and (3), any other matters that are identified through the Cityrs Municipal Code, as now or hereafter amended, that involve the City's h ea ri ng� exa m ine r. The Port Angeles Community Development Director, or designee, or other appropriate City department, ~mill coordinate the notice and scheduling of public hearings. once a hearing has begun, the Hearing Examiner shall have the discr4tion to decide whether that hearing may be continued to.another date or time- as necessary to accommodaite the schedules of interested parties or if, in the Hearing Examiner's discretion, a continuation is necessary in orderto allow the parties to conclude a_settlement. City 'staff= is responsible for the record of proceedings and documentation, and will provide the Hearing Examiner copies of all necessary documents free'of charge. Page - 28 C 7. Statement of Independence. The parties recognize that the Hearing Examiner position is quasijudicial in nature. As such, the Hearl ng Examiner needy to have independence in carrying out the quasi-judicial responsibilities. The Hearing Examiner needs to have independence from the City Council and the City Manager with regard to the making of quasi-judicial decisions. The parties understand and agree that the Hearing Examiner shall be free of any supervision or other influence from the City Manager or other City officials with respect to any decision or recornmendation made by the Hearing Examiner on any specific case, issue, or' permit. The parties will also be cognizant of the need to maintain an appearance of independence from staff with regard to quasi-judicial matters.. At the same time, there- is also a need for coordination between the Hearing Examiner and City officials and staff to assure that other duties and rales are performed. - For example, the Hearing Examiner needs to communicate and cogrdinate with City staff regarding the administrative aspects of specific hearings and in general with regard to hearing procedures. 8. Compensation. As compensation for Hearing Examiner services performed under this Agreement, the City shall pay the County at a rate that is measured by the amount of time that the Noarina Fxa minor n C;ta?'i: r?XnP_ncis in orovid in services for the City. The Hearin Examiner rate shall be $66.78 per hour of service provided for the City, and the staff rate shall be $31..98 per hour of service. The Hearing Examiner will measure the time that the bearing Examiner or staff expends in providing services for the City in a minimum amount of, and in increments of, one tenths pf an hour.. The City shall reimburse the County for direct expenses advanced 'on the City's behalf. Representative examples include 'mileage and mailing costs, but not costs for materials. The County shall be compensated for mileage at the rate established in federal Internal Revenue Service regulations. The County shall provide notice. of any proposed rate increases at least 60 -days in advance of the proposed increase. Any proposed rate increase shall be subject to the modification provisions of this Agreement. _ 9. payment. In order to obtain payment for services, the County shall submit a -properly completed invoice to the City, which shall include supporting documentation that the City may rgquire. The City small be obligated to promptly pay the County for Hearing Examiner services and reimbursable expenses; no more frequently than monthly. The City shall further be entitled to make payments through the City's ordinary ,payment process. The County shall be paid directly and promptly for the reimbursements detailed in the statement 10. Hearing Examiner and Staff Qualifications. The Hearing Examiner warrants that he and the staff who perform related services pursuant to this Agreement, have sufficient education, training, skill, knowledge, ability, and experience to competently provide hearing examiner services for the City or related staff services, respectively. The Dearing .Examiner further warrants that he and staff have satisfied, and will continue to satisfy, all applicable statutory and regulatory requirements, including those set forth in RCW 35A.42.020 and RCW 4223, and the appearance of fairness requirements of RC:W 42.36. Page - 29 11. Work Schedule and Conflicts. The parties anticipate that the City will use the services of the Hearing Examiner on an on demand basis, and thus, the parties agree tp schedule hearings or related services within the time constraints or deadlines that are applicable to each matter, while ,,laking accommodations for the parties' schedules. Otherwise, the Hearing Examiner shall Wofk according .to the Hearing Examiner's own schedule. However, nothing herein shall preclude, the parties from establishing a mutually agreeable hearing schedule. The bearing Examiner shall promptly notify the County and the City of any conflicts of interest or other circumstances that prevent the Hearing Examiner from acting as the City's hearing examiner pursuant to this Agreement. If the Hearing Examiner has a conflict with a particular matter, or must recuse himself or withdraw from, a rnatter,- he may suggest candidates to'serve as pro tempore examiners. The City sha11 have full authority to select any pro -tempore exarniners. 12. [ownership of Materials. All City materials with which the Hearing Examiner interacts, including those that are modified by the Hearing Examiner, when such interaction occurs during the course of services hereunder, or while using 0ty property, shall be owned by the City and shall be "works for hire" as defined by the US. Copyright Act of 1976. These materials include, but are not limited to: books, computer programs, data, documents, films, pamphlets, records, reports, sound reproductions, studies, surveys, tapes, andJor the reports. 13. CDnfidentiality. The Hearing Examiner may use confidential information and other sensitive information gained by reason of its provision of services to the City, or -by access to its property, only.fn-r City purposes. The Hearing Examiner shall not disclose, transfer, or sell any such information to any party, except as provided by law, or in the case of personal information, with -the prior written consent of the person to wham the personal informatlon pertains. The'Hearing Examiner shall maintain the confidentiality of all personal information and other information gained by reason of its prof inion of services to the City, or by access to its property. :14. Hearing Examiner Certification Regarding Ethics. The Hearing Examiner certifies that it is in compliance iiiiitli RC1�N .42.51; Ethics in public Service, and that it shalt continue �o comp}y Frith 'RCW-- 42.52. The provisions of RCW 42.52 shall apply to the Hearing.Examinereither expressly, or by analbgy. - 15. Indemnification and Hold Harmless. The County -shall protect, defend,' indemnify and save harmless the City, its officers, employees and agents from and against any and all costs, clalrns, judgments or awards Of damages, arising out of or in any way resulting from the negl)gent acts or omissions of the Hearing Examiner, the County or any of its officers, employees and agents providing services pursuant to this Agreement. The City shall protect, defend, indemnify and save harmless the Hearing Examiner, the County,or any of its officers, employees and agents from and against any and all costs, claims, judgments or awards of damages, arising out of or In any way resulting From the negligent acts or omissions of City, its officers, employees oragents in performing this Agreement. • Y Page - •30 4 • Neither the County nor the Hearing F_xemin er assume liability or responsibility for, or in arty way release the City from liability or responsibility that arises, in whole or in part, from the existence or effect of the City's ordinances, code, policies, rules or regulations. If any cause, claim or action of any kind is commenced in which the enforceability and/or validity of any City ordinance, code, policy or regulation, Including lis constitutionality, is at issue, the City shall defend the same at its sole cost and expense, and N judgment is entered, or darnages are awarded against the County, the -Hearing Examiner, or the Hearing Examiner and County and City jointly, the City shall promptly satisfy the same. 16. Notices. All notices that relate to? -this Agreement shall be personally delivered or mailed by certified or registered mail, postage prepaid to the following individuals, who shall jointly be responsible foradministering the terms of this Agreement; If to the City, addressed to: Nathan West, Planning Director City of Port Angeles _'L 321 East 5� Street Port Angeles, WA 98362 If to the County, :addressed to: Jiro Jones, Jr., County Administrator 223 East 0 Street, Suite 4 Pert Angeles, WA 95362 17. Assignment The Parties may not assign th€s Agreement, or any rights or obligations contained in this Agreement without the express written consent of the other Party, _ 18. Waiver. No waiver of any provision of this Agreement shall be valid unless it is in writing and signed by the person or party against wham It is charged. Tine. failure of -.the` -City to require the Hearing Examiner's strict compliance with the terms of this Agreement shall not constitute or be construed as a waiver or relinquishment of the City's right thereafter to enforce any such term, but the same shall continue in fall force and effect. 19. Time. Time is of the essence for the performance of every provision of this Agreement. - 20. Applicable Law and Venue. The venue for any legal action arising from this Agreement shall be Clallam County, Washington. This Agreement shall be governed, construed, and interpreted according to the lavers of the State of Washington. 21. Severability. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions, and the remaining provisions of this Agreement shall be construed as if they are severed from the invalid or unenforceable provisions. Page -31 22. Modifications. This Agreement shall not be modified, unless such modification is in writing and signed by the City and the County. 23. 'Complete Agreement This Agreement contains the -entire understanding between the parties hereto with respect to the subject matter hereof, and supersedes all -prior and contemporaneous agreements and understandings, inducements or conditions, express or implied, oral or written, except as herein container. 24. Counterparts. This Agreement may be executed in a6y number of counterparts, and such counterparts shall collectively constitute the entire Agreement, . : CiAL AM COUNTY BOARD OF COMMISSIONERS Dated, Howard V. Doherty, Jr., Phair Approved as to form: Mark Nichols, Chief Deputy Prosecuting Attorney Clallam County Prosecuting Attomey's Office CITY OF 'PORT ANGELS Dated: Kent Myers, City Manager Approved as to form: WIlilam Bloor, Senior City Attorney City of Port Angeles Page - 32 • CITY COUNCIL BoARDs, COMYRSSIONS & COMMITTEES • Planning Commission • Board of .Adjustment • Civil Service Commission • Construction Board of Appeals • Lodging Tax Advisory Committee • Parks, Recreation & Beautification Commission • PA Forward • Public Safety Advisory Board • Utility Advisory Committee Page 33 March 18, 2010 CITY COUNCIL COMMITTEE ASSIGNMENTS Indicates alternate needed Members Di Guilio Kidd Per Nelson Downie Mania Collins Bud et I Finance --Meets as needed 3 9 _::( = _ X . Alt Human Services ! United Way - Scheduled by 1* Alt x United Way Lod glrig -Tax :Advlsa . Meets as. needed. , _ .- ::. 1, x-. Real Estate - Meets Monday between 1 st & 3rd 3 Alt x x x Tuesday of each month. 4:00 p.m. City Hall Utility Advisory Committee. - Meets 2nd Tuesday x x .: x Alt.:: of each month. at Spm in Cit .Hail , : Solid Waste - Meets 3rd Thursday of odd months Alt x 3 m PA Senior Center Clallaim Transit Meets 3rd Monday of each month 2, Alt X x at 1:30 pm. Ratatin .locations . PRTP® - Meets 2nd Friday every other month, 1* Alt x 10ann, location Varies City/ PUD -Meets as. needed- '[ . -. a _ x Law and Justice - Meets as needed 1* Alt x Commuriity Arid :Econ=:e�.-.Meets,as needed ::_... ::i'. ...: :...:.::::... :: - := ....-.:: _ :... ::...; x _ X x Health & Safety - Meets as needed 3 x x x PA Forward - Meets 2nd Thursday of month, 7:30 -- 2* X x am Cit -Hail -- Economic Development Council - Third Thursday i* x X of month, 11am to fpm !Lincoln Center, Rm 208 Feiro.Marine Life Center'- Meetings to be 1 Park Facilities - Meets 2nd Weds of month @ 4:30 3* X x Alt x m Vern Burton Firms Ad--. Hoe - As.:needed - ," � - : -: = :,.: :2.. . - ., x .. =... :.-' :. . William Shore Memorial Pool District - Second Monday of month at Clallam Commissioners Board 2 x x Room Disablilty Board = Meets 3rd Weds of month at 3 m Mayor _ at Cou nt Fireman's Pension Board - Meets once a year Mayor x Vvl.. Fireman's Pension Beard ; Meets :once a near . Mayor + 'I x x:. Laurldsen Trust - Meets 4th Thurs of month at 1111ayvr x 2pm. • March 18, 2010 CITY COUNCIL COMMITTEE ASSIGNMENTS * indicates alternate needed Members Di {Guilio 'Kidd Per Nelson 'Downie Mania Collins Peninsula Development _ - Twice a .yq,ar :" .. : 1" Alt x Port Angeles Chamber - Second Friday of month, 1 � 12 noon, location varies x Alt Multi.Cultural Alliance , Meets as determined by rou - Legislative Liaison 1 x Olympic Region Clean Air Agency - Meets 2nd ;I Weds Qtmvrith- .lPam,-in Ql :m a- , - - Pty Wellness Committee - As needed 1 x Mayor's- Meeting-- At direction of - Ma. or . :.. ." _ ; .:. " Mayon --on Budgeting for Priorities "Prioritize Spending to Achieve Results" General Observations: 1, This has to be a process of the entire organization. 2. We must have the support of all departments and council. 3. Communication of how the program works and the expected outcomes are key to making this successful. 4. All employees need to feel they are a part of this process. 5. This is one time in which using a consultant to lead us through the process would be a good thing. 6. Where do we go from here? Issues that need to be addressed before beginning the process: 1. Who will lead this process? 2. Do we look at only General fund or are all programs evaluated? 3. How are departments like Finance, Attorney, and Internal. Service funds handled? 4. Haw large or small do we want the programs and how will they be defined? 5. How will quality review of the programs and evaluations be handled? 6. How do we keep this program going?, Prioritization based on "New Normal" webinar: 1. Determine Results — Why do we exist? These are long term results and not specific projects or programs. Council is very involved in this process. 2: Clarify Result Definitions - It is recommended that the community is involved in this part of the process. 3. Identify Programs and: S ervices — This is departmental driven; however, cleat . guidelines must be- given to define a program: 4. Value Programs Basest on Results Departments evaluate their programs based on basic attributes as well as criteria created in steps one and two, 5. Allocate Resources Based on Priorities • Page - 36 i - 4 .. 15 Criteria for Budget Prioritization (As used by the City of Pullman during Levels of Services an,d Priorities Discussions) 1., NEED FOR SERVICE: Should the service be provided at all? ' .2.: ALTERNATIVE SERVICE PROVIDERS: Should this be a private service? ' 3. PRIVATE CONTRACTING OPTIONS: Should the service be contracted out? 4. OTHER PUBLIC SECTOR SERVICES PROVIDERS: Federal, sate, county, etc.? 5. 'FUNDING ALTERNATIVES: Are there other potential sources of revenues? G. COMPREHENSIVE PLAN CONSISTENCY: Is service listed in the Comp Plan? 7. PROBLEMS ADDRESSED: Does the service alleviate identified deficiencies? S. POPULATION SERVED: Would many be hurt if the service were eliminated? 9. PUBLIC SUPPORT: Is there strong public and political support for the service? 10. PUBLIC HEALTH OR SAFETY: Does•this service address life safety issues? 11. EFFICIENCY OF SERVICE: What is the•cost/benefit relationship of the service? 12. RELATED SERVICES: Would other areas be irnpaaed if this service were ended? - 13. LEGAL REQUIREMENT: Is this a federal or state mandated service? 14. ECONOMIC IMPACT: Does the service contribute to economic growth? 15. NATURAL RESOURCE CONSERVATION: Does the service help conserve natural resources? Page - 37 - II 9SVHd — SDIiINOINd lilq! 1111111 - i 'Ak TIOPFO 0 3 F . ' 1 I I: I E 1 , I • i I r 1 f i I { t I F { 11 f 4 Translat'iong Pyram*id to Budget'iong foj Prior40 ities Coto IIZ@x'15 What are the desired results? Counci I Define results y Identify programs Staff --Evaluate, seor-e..&_ __ priorivize programs Measure 0 S�ep 5d o Communui�Y Resu ts�ar mo sso pn themes What matter's most to dflzens-2,. What is our Aosodom�-. o Public Safety - ---_-° S-t-r-e-ei-dila-in-ten-a-nce/lnfrastr--uctu-r-e-- ° Clean Drinking Water Sanitation c) Emergency Response 4 Prevention Emergency Preparedness Interagency Cooperation Trained, Equipped & Practiced Responders ►�rt�r���ve ����ur�tY Park - - ao ° Community Beautification o Energy Efficiency ° Stormwater ° Solid Waste Management Rio h NO&FAOng i,e 4i p r II o Long -- Term Financial Planning ° Capital Facility Plan ° Maximize Resources o Affordable Housing ° Economic (Development EZ)tep Defi�'ne p- f'i want t® be sate and W safe from crime, fire and veer hazards anywhere in the comrnunit�r." • $do Neighborhodds • Well:-Disighed & Maintained Infrastructure • Publlc Education . • Successful Children • Multi -Agency Enoagemmt • Efeefive OM • Trained Equipped & Practiced Responders • Effedve Enwgency Warning Systems • :public Eduntion- Inter and Intm-Agency.Coopwation ■ a ■ • Enforcement of Cedes & Laws • Effective Communication System Indicators • amender AecountabiHty • Appropriate & Timely Deployment • Response Time to Calls fbr 86Mae f*or Emergendes • Auxiliary Services • Interagency Cooperatfon • Ciften Perception of Safety • Capable Response & Recovery • Part I Crime Rafe (by type & neighborhood) 0 Cmalfies and, Value of Property Loss frorn 'Fire and Oftr 1' =fds zotep 3 cont'd: fResult� 4U1 ° i "I giant s live i� �'� wun4 that has approprla't�e economic growth that creates jobs, expands lefty revenue and Improves neighborhoods and commercial corridors." • FjPk l.l]a-qe • N-Wrlxr, of Tax Cetficates Imied • Average, Wage �n Savannah - Tol. Dollars kemded to AW E Fmm� * Support strategic economic development planning Communication, p hfcinput and ouch Targeted mea tefing Appropriate incentives, for etonornie development area Rice underemployment Invesbnent in infra and transportation 'cleat and effecOve developmt reWew 'pry Commercial and neighborhood rev$talon QUality of life ,...........» , PPPPP" 4 • Federal, State, doral and! local' parMershipa • Publiew private and nonprofft partwmhi;s Collaboraffons Access to capital Eamonand training 1rann Business incubators Step 3: Identify Programs and Services m- Staff will identify and define programs based on clear program objectives o Measure relative size based on costs, people associated with program D Departments and Divisions = too big 13 Tasks = too small 0 0 a, Can a program be divides into major and mino; 0 functions? Step 4: Evaluate, Score, and Prioritize a Should we provide a service? 17 Which programs are essential to achieving results or community vision 4 blow much is the community reliant on the City to provide service? 13 Is there an alternative service provider? M Private, Federal Mate, contracted etc. 13 Would many people be hurt if the service were eliminated? © Would other related services be impacted if service was eliminated? o legal requirements? 13 Program/services mandated? 0 Does the service address I ife safety issues? - -a ---Wh-at--is the--fi-n-a-ncia-1--imp-Cl-ct af---service?- - - - - - - a Are there other potential sources of revenues? 0 What is the cost/benefit relationship of the service? 13 Cost recovery of program o Economic Impact ® does the service Contribute to economic growth? 13 Is there a change in demand for a service? Step 4 cont'd,: Score Programs o Use prior c� programs services apply a L6value" D based on evidence of a programs influence on achieving results scorecardE:i A program can be used as an evaluation Evaluation Criteria Basic Program Attributes Priority Resufts Mandated to Change in Provide Cost PrograRecovem y Demand' for City tante on . Program of Program Service City to Provide Planning Future Government Work Service Score Score score Score AM- ;2� mm :;,.: "� Ley:; n ��� ' S.•-:. � tZ. :. �:� ^fir'. ��}`.'�i-±�-n ' .i•e�� A �IRI -• RI-T:,.t; _ cT�`..�� _ rZda J•w-. -e"�E-. Y.,#'s--'"� •- w a � yy: On a_scale,6f Q to 4 points 0 = program has no influence on achieving the Result o s Scale (4=StatelFederalMandate; O.4 Scale based an Percentage Scale (4=QnlyCity can provide 1 = program has some. influence on achieving the Result 2 --Charter. (4=75-:00016: -4to4 scats service: 2 = program influences the Result r=otdinancet 3=50-74%; (-4=demand significantly 2= Only public entities can program h35 a StFf]€T inl uenCe on the Result. Resoltation; 0--NoMandate 2=25-49°/x; t=t-24%) decreasing; 4=demand sigrvrcantlyincreasing) provide. a -other entities ruan piovidey 4 = program is essential to achieving the Result Score Score score Score AM- ;2� mm :;,.: "� Ley:; n ��� ' S.•-:. � tZ. :. �:� ^fir'. ��}`.'�i-±�-n ' .i•e�� A �IRI -• RI-T:,.t; _ cT�`..�� _ rZda J•w-. -e"�E-. Y.,#'s--'"� •- w a � yy: City —Wide Prioritization Array M 0 . . -- - I r 2 0 c�. c 2 fi 3' 0 O 3 �4 CL. 4 4 4 Total City -Wide Program, Prioritization s � Priority .4 r 4 Ircrtal Program Soo re (ScaI6 'o to too, vAcre 100 = Pie S rre') P rio ri'ty "'S" Priority .lioartile. D Step 5,.0 Assign dollars to Programs Fire .d . .... Administration , 3561170 Suppression 1,31210 3 Prevention 1 A 1,554 Volunteers 571314 eciI- 0eratrvns-- - - - - - ---3 725-� - - - -- Training 1331811 Facilities A41862 Emergency Management 31060 and our return on investments Local Government Cooperative Services Study Group January 12, 2010 2:3 0 P.M. Clallarn County Courthouse 1. Call Meeting to Order 2. Discuss goals and Purpose of Study Group 3. Set Meeting Schedule 4. Discuss Recent Success Stories with Local Goverment Cooperation 5. Discuss Research Conducted by Municipal Research and Services Center 6. Identify Initial Areas for Potential Cooperation Between City and County 7. Adjournment Page - 38 • LJ Clallam County/City of Pert Angeles Recent Exainples of City/C:ouaity Cooperation 1. William Share Memorial Pool District 2. Shared Tax Agreement--Eastc-ria. UGA Wastewater Project 3. Shoreline Master Plan 4. PenCom-Emergency Co nn in u i i i ,:I i ens 5. Use of County Jail 6. District Court 7. VdIl y' Creek` lffiprdvements-Ezacrineering resign Services 8. Airport Marketing Grant 9. Economic ]development Sum -nit l U. Pen Ply ,Funding Y _ 1 l .Nippon Paper Biomass Demo n str ation Grant Page - 39 CITY MANAGER KENT MYERS i, 2411 Performance Goals and Objectives 1. Develop a City -Wide Succession Plan for Ivey Management Positions. 2. Facilitate Council Work Sessions Throughout the Year for Discussions on Major City Issues. I 3. Establish More Openness in City Government with the City Manager Serving as a Positive Example in Terms of Community Outreach. 4. Continue to Work on Clean -Up and Redevelopment of Rayonier property Including Initiation of Phase 1 of the CSC] Project. 5. Increase the City's Involvement with Sustainability Issues. 6. Continue to Work on Expanding Tourism Base Including Attraction of Visitors from Victoria Area. 7. Work Closely with Local Organizations Such as the County, Port, EDC and the School District to Develop Additional Community Partnerships. S. Continue to Implement Recommendations for Community Development Included in the AIA Study. 9. Continue Major Focus on Economic Development so that Local Economy will be Expanded and Improved. 10. Improve Approach to Budgeting by Controlling Expenses and Maintaining Positive Fund Balances. 11. Continue Focus on Customer Services in All City Departments. 12. Work Closely with Council and Community Groups to Develop a Vision for the Community and an Enhanced Sense of Identity 13. Obtain Community Consensus and Complete Feasibility Study on Conference Center. 14. Control the Number of New Capital Projects by Establishing Clear Priorities. 15. Review City Organization and Recommend Changes to Staffing Structure. 16. Manage and Control Utility Future Utility Rate Increases. 17. Complete On -Going Projects Such as the Composite Campus, Lincoln Park Master Plan and Waterfront Improvements on Schedule and Within Budget. 18. Complete Retail Market Analysis and Start Implementing Recommendations from Study to Improve Retail Base in Community. Page - 40