HomeMy WebLinkAboutAgenda Packet 1/24/2012AGENDA ITEM
First
Page
RECOMMENDATION
Note The Mavor may determine the order of business for a particular City Council mee ing. The agenda should he arranged to best
serve the needs and /or convenience of the Council and the public. The items of businessJbr regular Council meetings nuav include the
following:
A. CALL TO ORDER REGULAR MEETING AT 6:00 I
B. ROLL CALL
PLEDGE OF ALLEGIANCE
CEREMONIAL MATTERS, PROCLAMATIONS
EMPLOYEE RECOGNITIONS
PUBLIC COMMENT
C. CITY COUNCIL REPORTS
D. WORK SESSION
1 Council Assignments to Boards. Commissions Committees
2. City Council Retreat Agenda
f'1
6 0
I Determine Assignments
2. Discuss and Finalize Agenda
E. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or
Councihnember
F. CONSENT AGENDA
1 City Council Minutes for December 13 and 15. 2011 and January
3.2012.
2. Expenditure Approval List: 12/24/11 to 1/6/12 for $2.011. 111.95
3 Stormwater Education and Outreach Services Interlocal
Agreement with Kitsap County
4 Equipment Purchase Parks Maintenance Equipment
5. Western Public Agencies Group (WPAG) Consulting Agreement
6. Simple Steps. Smart Savings Promotion Services Agreement
7 2011 Street Alley Overlay Contract. Project TR03 -11 Final
Acceptance
F -I
F -I3
F -32
F -34
F -36
F -51
F -63
1 Accept Consent Agenda
G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS
1 New and Expanded Large Single Electrical Loads
G -I
I l' Reading Continue to February 7`
H. RESOLUTIONS NOT REQUIRING PUBLIC
H EARINCS
January 17, 2012
PORTANGELES
W A S H I N G T O N 11 S
AGENDA
CITY COUNCIL MEETING
321 East 5 Street
JANUARY 17, 2012
REGULAR MEETING 6 p.m.
NOTE. HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
Port Angeles City Council Meeting
Page I
AGENDA ITEM
Page
RECOMMENDATION
I. OTHER CONSIDERATIONS
1 City County Interlocal Agreement IT Services
1 -1
1 Approve
2. Design Industrial Outfall Repair and Cleaning Project Project
1 -5
2. Approve
W W08 -2008
3. Combined Sewer Overflow (CSO) Phase 1 (Project 06 -01)
1 -7
3 Approve
Section 106 Archaeological Memorandum of Agreement
4. 2013 Low Interest Loan Application for Concrete Cylinder Pipe
1 -53
4. Approve
Replacement, Project WT02 2009
5. Landfill Post Closure Professional Services Agreement Contract
1 -55
5. Approve
Extension
J. QUASI- JUDICIAL MATTERS REQUIRING
PUBLIC HEARINGS (7:00 P.M., or soon thereafter)
K. PUBLIC HEARINGS OTHER
(7:00 P.M. or soon thereafter)
L. FINANCE
1 Economic Development Council 2012 Contract
L -I
I Approve
M. INFORMATION
City Manager Reports:
1 Planning Commission Minutes
M-1
2. Building Permits MonthlyReport
M -10
3. Fire Department -2011 Annual Report
M -I I
4. Port Angeles Downtown Association 4 Quarter Report.
M -12
5. Public Works Utilities Department 4 Quarter Report
M -20
N. EXECUTIVE SESSION
O. ADJOURNMENT
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in
order to receive public input prior to making decisions, which impact the citizens Certain matters may be controversial, and the City
Council may choose to seek public opinion through the public hearing process
January 17 2012
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
Port Angeles City Council Meeting
Page 2
NOTICE IS HEREBY GIVEN that, due to severe winter weather conditions, the regular
meeting of the Port Angeles City Council, scheduled for Tuesday, January 17, 2012, has been
rescheduled and continued to Tuesday, January 24, 2012, at 6:00 p.m., in the City Council
Chambers at City Hall, 321 East Fifth Street.
Janessa Hurd
City Clerk
PORTANGELES
W A S H I N G T O N U S A
City Clerk's Office
Distribution: City Manager
City Attorney
Public Works Utilities
Peninsula Daily News
KONP Radio
Peter Ripley
Peninsula Daily Network
Olympic Peninsula Leader
Front Lobby (Post)
Webmaster
NOTICE OF RESCHEDULED MEETING
PORT ANGELES CITY COUNCIL
Phone. 360-417-4634 Fax: 360-417-4609 TTY 360 417 -4645
Website• www.cityofpa.us Email cityclerk @cityofpa.us
321 East Fifth Street P 0 Box 1150 Port Angeles, WA 98362 -0217
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You are encouraged to sign below if:
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PUBLIC INTEREST SIGN -UP SHEET
CITY COUNCIL REGULAR MEETING
DATE OF MEETING: January 24, 2012 LOCATION: City Council Chambers
1. You are here to listen to the City Council discussion on a particular agenda item;
2. You want to speak during the Public Comment period of the agenda.
If several members of the public are interested in a particular agenda item, the Mayor may move
that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided
to organize the Public Comment period.
During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council
about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the
"Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with
the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so
that testimony is heard in the most logical groupings.
To allow time for the Council to complete its legislative agenda, comments should be limited to no more
than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the
Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may
allow time, limited to five minutes, for response from City Council members and /or City staff. No speaker
may convey or donate his or her time for speaking to another speaker If many people wish to speak to a
particular issue, the Mayor may limit the total amount of time dedicated to that single issue.
Written comments may be submitted into the record of a Council meeting by presenting the written
document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each
Council Member, but the document will not be read aloud, or a document may be distributed to the City
Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council.
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Coalition Board:
Gena Royal— Chairperson
Michell Gentry—Vice Chairperson
Jim Borte— Recorder
Ed McKay— Member At -Large
Jamye Wisecup— Member At -Large
Community Projects:
Social Marketing Campaign
Community Drug Awareness
Cultural Awareness Seminars
Increase Community Collaboration
Parenting Classes
Coalition Staff:
Dale Holiday —Grant Coordinator
Jennifer Charles Administrative Secretary
Partner Agencies:
Port Angeles School District Port Angeles School Board
Liquor Control Board Lower Elwha Klallam Tribe
University of Washington Port Angeles Police Dept.
Olympic Medical Center United Way of Clallam County
Serenity House Clallam County
Juvenile Services Staff Olympic Peninsula YMCA
Prevention Works! A Community Coalition of Clallam County
Adolescent Chemical Dependency Treatment Organization
Contact Information:
Dale Holiday, Ph.D.
Port Angeles Healthy Youth Coalition
Grant Coordinator
360- 417 -2436
DHoliday@co.clallam.wa.us
PORT ANGELES tillair
HEALTHY YOUTH COALITION
Working toward a
Strong, Safe Et Sober
Community for our Youth
Mission: We will make community -wide
changes through education and action
that support youth in making safe, sober
and strong choices.
Vision: AR youth meet their full potential
unhindered by addiction.
Community
Change...
through education
and legislation.
The Port Angeles Healthy Youth Coalition was formed in 2003 and
strives to make Port Angeles a place where youth are strong
enough to resist the lure of drugs and alcohol and the harmful side
effects caused by them. We want the community to know that it
is everyone's responsibility to ensure the safety and well -being of
our youth and that eliminating drugs, alcohol and tobacco from
the equation is the best way to do that. We want lawmakers at
all levels to know that we want laws and ordinances that will
protect our children.
Most of all we want youth
in our community to know
that they have support to
make good decisions
at every turn.
WE ARE ALL DOWNWINDERS
Attend a Town Hall Meeting, Friday, January 27 at 7:OOpm
Why Biomass is Bad for the Environment, Health, Local
Economy
Presenter Kees Kolff, MD, MPH, Public Health Professional, former Port Townsend
Mayor, and Jefferson Biomass Committee Chair Sierra Club North Olympic Group
Location Olympic Unitarian Universalist Fellowship Hall, 73 Howe Road, Port Angeles
Issue Two biomass plants are planned for the North Olympic Peninsula Port Angeles
and Port Townsend
Biomass is opposed by American Heart Association
American Lung Association
American Cancer Society
More than 70,000 physicians across the country
Kitsap County has a moratorium on its proposed plant until more health impact information is learned
Awareness is key! www.nobiomassburninq.orq www.energviustice.net/biomass
BAD FOR OUR HEALTH
Biomass plants emit several air pollutants including dioxins, the most dangerous contaminant
known
Dioxins increase asthma, heart disease, cancers, multiple allergies, and affect the growth of children
Ultrafine Particles can damage lungs, penetrate bones, blood brain barriers, and fetuses of
pregnant women
Ultrafine Particles are unregulated!
BAD FOR THE ENVIRONMENT
Increases the amount of Elwha River water Nippon needs to fuel the plant
Fuel for the plant will deplete forest soil nutrients
-0O2 release will increase, biomass is NOT climate neutral
-Air emissions will increase ocean acidification
Truck traffic to haul the fuel will pass through neighborhoods 24/7, releasing diesel air emissions,
creating day -long noise, and impacting street quality
BAD FOR THE ECONOMY
Nippon project funded 50% by Taxpayers; the energy created is not for local power and can be sold
out of State
NOT HEALTHY NOT REALLY RENEWABLE NOT REALLY SUSTAINABLE
Hosted by HEALTHY AIR CONCERNED CITIZENS Contact: Rose Marschall, 360 808 -2662
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Captain Charles Moore
Scientist and Activist
Discusses "The Great Infection of the Sea"
detailed in his acclaimed new book Plastic Ocean
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Date: January 26 2012
Time: 6:30 PM
Location: The Landing Mall
Upstairs Conference Room
115 East Railroad Avenue
Port Angeles, WA
Contact: Anne Shaffer
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A $5 donation is requested
A prominent seafaring environmentalist and researcher shares his shocking discovery of the
Great Pacific Garbage Patch in the Pacific Ocean, and inspires a fundamental rethinking of
the Plastic Age and a growing global health crisis.
In the summer of 1997, Charles Moore set sail from Honolulu with the sole intention of returning
home after competing in a trans Pacific race. To get to California, he and his crew took a shortcut
through the seldom- traversed North Pacific Subtropical Gyre, a vast "oceanic desert" where winds
are slack and sailing ships languish. There, Moore realized his catamaran was surrounded by a
"plastic soup." He had stumbled upon the largest garbage dump on the planet a spiral nebula
where plastic outweighed zooplankton, the ocean's food base, by a factor of six to one.
In this presentation Moore will discuss these observations, what they mean to our planet, and his
book Plastic Ocean. A call to action as urgent as Rachel Carson's seminal Silent Spring, Moore's
sobering revelations will be embraced by activists, concerned parents, and seafaring enthusiasts
concerned about the deadly impact and implications of this man made blight.
This event is sponsored by the Sierra Club North Olympic Group with partners the Coastal
Watershed Institute the Olympic
Peninsula Surfrider Chapter and the Olympic Coast National
Marine Sanctuary
Bruce Wulkan
Stormwater Program Manager Puget Sound Partnership
Al
hapact o t
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What
does
oat
save
Property Owners, Decision Makers Come Listen, Learn and Have Your Questions Answered
Thursday, January 19
6:30 8:30 PM
P.A. Library Carver Meeting Room
Low impact development is a natural way to control and reuse stormwater on site that can
provide large benefits and cost savings to property owners and the community at large.
Bruce M uikmv will coaxer its:
basic principles
most commonly used practices
available resources to the community
current regional policy
Bruce Wulkan is the Stormwater Program Manager for the Puget Sound Partnership (PSP).
The PSP is the state agency charged with coordinating and prioritizing cleanup projects.
Wulkan started in 1993 with that agency's predecessor, the Puget Sound Action Team.
He also oversaw the agency's activities related to sustainability, recreational boating,
shellfish protection and on -site sewage management.
Forum
Sponsors.
Olympic
Fund
Environmental
for the
Environment
Council,
gtEGoglib
North
of WA
Olympic
Superfund
Group,
Research
Program
Get with the times! Pledge to save City water! Today's methods are not fads.
Proven technologies. Proven on less good to great soils. Existing sites, not for
just Phase 2 new bldgs and major remodels. Save money. Save staff work
time in the long run.
The Economics of Low Impact Development: A Literature Review
Ed MacMullan Sarah Reich ECONorthwest ECONorthwest
November 2007 www econw.com
(There is updated information since this was written.)
Bruce Wulkan: Integrating LID Into Local Codes, Nov. 2011
Puget Sound Partnership
Lisa Stiffler, former Acenttle PI Reporter, now with the Independent Sightline write a series of articles about
stornnvater.
http: /daily.sightl ine.org /2012/01/03/ the porous- road -less- traveled/
The Porous Road Less Traveled
Rice crispy roadways deliver the goods
Lisa Stiffler on January 3, 2012 at 7 00 am
Because the pervious roads are thicker, they require more materials and often cost more to install. But in fact,
they can actually save cash. In Pringle Creek the porous asphalt took the place of costly, conventional
stormwater drainage systems that shunt water to detention ponds or straight into creeks.
http. /dai ly.sightl i ne. org/2011 1 1 /30 /a -cal I -to- waterlogged- northwestemers/
A Call to Waterlogged Northwesterners
New rules could curb stormwater runoff if Washingtonians demand it.
Lisa Stiffler on November 30, 2011 at 11.35 am
People of the waterlogged Northwest, it doesn't have to be like this. By changing how we build our streets
and structures, more of that polluted runoff can be allowed to soak into the ground or get soaked up by the
leaves and roots of plants It can be funneled into large cisterns and saved for a not -so -rainy day
It's time to tame the rain We can help do this by implementing rules that will change how we build our roads,
sidewalks, alleys, parking lots, roadside gardens, and rooftops
http. /daily sightline.org/2011/10/18/a-green-makeover-inside-and-out/
A Green Makeover Inside and Out
A greener house cuts energy use and stops stormwater runoff.
Lisa Stiffler on October 18, 2011 at 11 49 am (Sustainable Neighborhoods)
water utilities are finding that it's less expensive in many locations to help landowners capture and treat their
stormwater runoff on their own property with rain gardens cisterns green roofs and by conserving native
plants, than it is to build more pipes and treatment facilities to handle fouled rainwater in a centralized location
It all adds up to a smaller footprint in terms of pollution and water and energy use.
http./ /daily stghtline.org /201 1 /09/23/wholl-catch-the-rain/
Who'll Catch the Rain?
Rain barrels are great, but Oregon's ready to seize the cistern.
Lisa Stiffler on September 23, 2011 at 7.30 am
There's increasing interest around the Northwest in rainwater harvest on a bigger, bolder scale. Stretch that
little rain barrel into a 550 gallon cistern installed above ground or below Or don't stop there how about
vessels holding 1,000 gallons, 10,000 gallons to catch all that lovely rain. The bigger the better After all, the
uses are endless and our rain supply is generous during most seasons.
http /daily.sightline org/2011/09/20/portland-the-city-of-sedums/
Portland, the City of Sedums?
Ecoroofs are giving an economic boost to the City of Roses.
Lisa Stiffler on September 20, 2011 at 10 57 am
The City of Roses is being transformed into the City of Sedums as nearly 300 Portland rooftops are now
blanketed in the drought tolerant succulents.
And as rooftops in Oregon are going green, some of the businesses that design, build, and landscape ecoroofs
are having an economic mini boom
News headlines cheer sales numbers that have tripled in the past year for one Portland company Another is
doing cutting -edge ecosystem research that could help businesses cut costs and benefit the environment. And
two local businesses are merging their green products into an exciting new technology
http./ /daily sightline.org/201 1 /07 /26/bremerton- seeks- more bang -for- its clean- water -buck/
Bremerton Seeks More Bang for its Clean -Water Buck
Bremerton weighs the best investments for clean -water gains.
Lisa Stiffler on July 26, 2011 at 2.14 pm
Another interesting question is how much money could be saved by using "green" instead of "gray"
technology to fix the sewage overflows. Bremerton, because it started its CSO work back in the early 1990s,
relied mostly on gray tech building additional and larger pipes, more treatment capacity, new pump stations,
etc But Larry Matel, managing engineer for Bremerton's Public Works Utilities overseeing storntwater
projects, said that millions of dollars could have been saved by using more green technology The trouble was,
when the project got started, the green or low Impact development solutions such as porous asphalt, swales or
rain gardens, green or eco roofs, were less well understood.
As Matel explained in a report to Ecology
Another significant conclusion the City has come to at the end of their CSO reduction project is that LID
would have most assuredly saved the City millions of dollars had the potential for LID's role in solving CSO
problems been more widely accepted at the start of this major investment ten years ago. Cities contemplating
LED as an approach to solving their CSO problems will hopefully learn from Bremerton's experience in this
area.
http. /daily.sightlrne org/2011/06/23/steps-toward-stormwater-solutions/
Steps Toward Stormwater Solutions
Stormwater dumps a toxic soup into the Sound how do we stop it?
Lisa Stiffler on June 23, 2011 at 2.37 pm
The over simplified takeaway message the most toxic runoff is coming from industrial and commercial sites,
so that would be a smart target for projects that clean up and control stormwater The study also showed that the
least polluted runoff came from forests, highlighting the importance of preventing sprawl in undeveloped areas.
The Porous Road Less '1 raveled 1 Sightline Daily rage 1 or 4
Sightline Da ily
Ne for a Sustainable No rtltw at
The Porous Road Less Traveled
"Rice Crispy roadways deliver the goods.
Lisa Snifter an January 3. 2012 at 7.00 am
This post is part of the research project: Stormwater Solutions: Curbing Toxic Runoff
water flowing Mouth pervwn concrete, courtesy of the
Ilahonal Peaty M,•ea Concrete Association
A Rice Crispy roadway
"31
Sightline
Permeable pavement can make old- school road engineers and pavement builders anxious To
them, the idea of water seeping through roads like they re made of Swiss cheese just
doesn't seem right. Water runs off roads, not through them. Or at least it used to.
In the Northwest, there's a growing acceptance of the use of pervious concrete and porous
asphalt for roads, sidewalks, parking lots and dnveways. The unconventional pavement does
a great job reducing the amount of polluted stormwater runoff that damages homes,
streams and lakes Instead of gushing from the roads carrying a slug of toxic chemicals, the
water seeps through small pares in the pavement, soaking into the gravel and dirt beneath
the road. Some of the poltutants get trapped inside or beneath the pavement, or are
consumed by organisms living in the ground below it.
Those who've used the pavement praise the technology Advocates can be found around the
region, including a 32 -acre eco friendly development near Salem called Pringle Creek where
alt of the roads and alleys were built with porous asphalt
"It's pretty remarkable to see water disappear into the street." said James Santana, vice president of Pringte Creek "We've been realty
impressed with how effective the streets have been
The development, which was built in 2007 was deemed the "the nation's first full-scale porous pavement
project" by the Asphalt Pavement Association of Oregon
But fears about the technology persist Can pavement that's likened to Rice Cnspy treats to illustrate its
pervious nature take a pounding from countless cars, trucks, and buses and survive intact? How long can
water seep through it before its pores are clogged with dirt and debris? Is it OK to put a bunch of water
underneath a road?
Permeable pavement has been used for years in the Northwest and even decades elsewhere. A porous stretch of highway in Anzona is
more than 20 years old and holding up fine. That's because permeable roads aren't that different from a conventionat road. Instead of
laying concrete or asphalt that's completely solid, it's made from a rock and liquid mix that creates a lattice of interconnected pockets of
air that allows water to pass through it
Beneath the layer of concrete or asphalt is a layer, or multiple layers, of gravel that the water can move through. In many cases, this
gravel layer can be thicker than it might be for regutar, impervious pavement Underneath that is the native soil Many experts
recommend taking care not to severely compact the native sent and gravel dunng mstaltation so that these sub layers remain absorbent
Some projects also include the use of a geotextile fabric beneath the gravel and on top of the native salt This matenal can help maintain
the gravel layer and trap pollutants to ensure that they don't travel into the groundwater, causing contamination The fabric can also
prevent the gravel from settling and causing depressions in the permeable pavement. (This Oregon SeaGrant document gives a great
overview of permeable pavement and descnpnons of how Ws constructed
There are restrictions and limitations to installing permeable pavement. It's not recommended for use on slopes or in places where the
groundwater is very close to the surface. There are still questions and concerns about how much traffic the permeable roads can
withstand, and for the most part, it has been used for lower traffic areas such as parking lots, shoulders of roads. pedestnan and biking
paths, dnveways, and quieter, residential roads
http: /daily.sightline.org /2012/01 /03 /the- porous- road -less- traveled/ 1/3/2012
The Porous Road Less Traveled I Sightline Daily Page 2 of 4
porous Street Section:
4- 4 5 inches of porous asphalt
1 mch 0Ier layer of washed aggregate
�IOr 10 inches of crushed dram rock
a te r
I Ai 8lnches of angular rock
i co try el unJ,atlkcer slue subcirale
Ca or rmtm.l in.thafmwutc Nl
Pre
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Road di.,g,am Iron Prink eree■ mane: at tams Santana
Rainier Avenue, a two
lane street with two additional parking lanes in Issaquah in the foothills of the
Cascades
I can pave for miles and miles
There are endless opportunities to use permeable pavement in lieu of conventional road
construction in cities and towns across the Northwest
In Seattle alone, 400 mites of ma for roadways need repairs and many streets are in such bad shape
that they need to be reconstructed, according to statements made this fall by the city's
transportation department.
But the city so far has been disinclined to use porous asphalt on busy streets. And to be fair the
Northwest has seen some problems with the technology. Seattle itself ran into trouble with some
permeable pavement that was laid in West Seattle After it was installed, a cement mixer used for
an unrelated project nnsed out its equipment onto the pavement, clogging the pores and requiring
some of it to be replaced
But experienced engineers say that abundant g eleanD¢slrV kegatretlhplow by Sightline institute
traffic is overkill. Mark Palmer, city engineer l 'PTIVAlBpe4V1IStt*Yiet4a3 Seattle, Washington 98101 I
department, points to the lasting success of tq killaria tf87naliP6 447 2270
his case
"I really don't have a problem," using permeable pavement on high traffic
roads, he said But to be realistic, we have to take baby steps to get
people convinced (that It works).
While Pringle Creek is a residential area, Santana says there are a lot of
heavy trucks dnving through the community and the roads are doing well.
Other examples of
permeable pavement in
i the Northwest include
Multiple proiects in Bremerton including parking lanes on Pacific Avenue in the city's
downtown; the shoulders of a heavily -used road in South Kitsap Industrial Area:
sidewalks and parking areas in Lions and Blueberry parks, Schley Boulevard in the
East Park military housing development; and Sylvan Way Meadows, a private housing
development. Other projects using porous asphalt are being planned.
Gresham, a neighbor of Portland, installed wide stnps of porous asphalt along Holladay Street in 2007, making it the city's first 'green
street City code strongly encourages the use of permeable pavement and other applications can be found around Gresham.
A 32,000 square-foot roadway in Snohomish County's city of Sultan was one of Washington's first uses of permeable pavement in a
public right of way when it was installed in 2006. The project, located in a 20 -home development called Stratford Place, also included
driveways and sidewalks
Dockside Green a 15 -acre redevelopment project that's being built in Victona, BC, wilt use permeable pavement for most of its hard
surfaces.
Pothole in a non riotous Seattle a,eer 1,eedrV
ma,
In Bremerton, cars were allowed to park on a stretch of porous asphalt on Pacific Avenue before it
had sufficiently cooled and set, causing some of the asphalt to sheer off the top. Despite the damage, the blacktop Is stilt soaking up
water and perfectly useable for vehicles
"There's just a little bit of unsightliness to it, said Larry Matel, former managing engineer for Bremerton's Public Works Utilities
overseeing stormwater projects There was "a little bit of trial and error" in figunng out how long to wait before the road was ready for
traffic.
Portland has lots of proiects using permeable pavement, beginning with a 2004 installation on residential streets.
Washington State University is doing research to better quantify the performance of porous asphalt and to understand what happens to
pollutants. The work is being done at the Washington Stormwater Center at WSU's Puyallup campus.
http. /daily.sightlinc.org /2012/01 /03/ the porous- road -less- traveled/ 1/3/2012
1 ne porous [toad Less 1 raveled Sightline Daily
Similarly, Puyallup's Palmer oversaw the construction of porous asphalt cul-de -sacs m a development in the town of Rainier The streets
experienced some "spatting" in which some of the rocks in the asphalt crumbled out of the road Palmer said the road, which was built in
about 2004, needed a higher amount of asphalt to make it adhere better And again in this case, the street is stilt performing well
"It's more of an atheistic issue," Palmer said. The spatting was mostly a problem in places where cars are parking, torquing their wheels
and digging into the asphalt.
Putting a stop to potholes?
7prom asphalt ghway n Amsterdam' C hn:mone n,a,
Keep in mind conventional roads fail everywhere, all the time. Again, one can look just
about anywhere in Seattle to find a street pocked with potholes and other roadway
hazards
There's a strong case to suggest that permeable roads could and should hold up better
than traditional ones. Most often, the pervious roads are built with a thicker subbase of
gravel and frequently the asphalt or concrete are deeper as well.
'You're putting a stronger pavement down, so you'll have a more durable lasting
pavement," Palmer said
Palmer said that many conventional roads in Puyallup have a tendency to "alligator" or break into scalelike chunks because the water
table is high and the water soaks the asphalt, causing tt to fail There are plans to install porous alleys in Puyallup and a porous residential
street.
In Seattle, the roads in the city's northend tend to get the most potholes, said Steve Pratt, street maintenance directoi for the city He
explained why in a 2011 story in the Seattle Times:
'Basically they paved asphalt on dirt, with no gravel subbase Instead of draining, stormwater forms puddles
beneath the blacktop, he said
But if the road was rebuilt to add a thicker layer of gravel so that the city wasn't returning add nauseam to patch the potholes, it could be
capped in porous asphalt and the problem solved.
Another worry with the permeable roads is that the pores will get blocked with sand and dirt, or even as happened in Seattle, with a
foreign source of concrete. If the holes get clogged, water will sheet off the pavement as it would with a normal road, creating the
stormwater problems it was meant to resolve.
Expenence, however, shows that a little extra maintenance up front can prevent clogging. At the Pringle Creek development, they lay
geotech fabric on the street in front of new construction to catch the mud and dirt that trucks can track off a site Builders and
landscapers are cautioned not to dump dirt or sand in the street They blow and removed the leaves that fall in autumn. And once a year,
they hire a truck to vacuum their roads. It costs about $200.
We use a standard vacuum truck that cleans all the (parking Lots at) Walmarts in America," said Santana "It's not special equipment
Even if maintenance is less than stellar there are more extreme solutions to choked pavement. One expert recommends something called
the BIRD Bunyan Infiltration Restoration Device from Bunyan Industries that blasts damaged pavement with water and then vacuums out
the debris The machine is reportedly able to restore permeability to surfaces clogged with concrete grindings, sawdust, and asphalt.
Porous asphalt and pervious concrete do present some unique challenges in installation and maintenance They take mare thought and
planning than standard roads, and perhaps more sweeping or vacuuming But when done right, they work well. And when you consider the
damage caused from the polluted stormwater runoff that gushes from conventional roads and parking lots, it's hard to make the case that
they're doing the job we need them to do
Permeable roads have proven to be an effective solution in countless situations In addition to the benefits to stormwater the pervious
roads are quieter and reduce the risk of hydroplaning and water splashing onto windshields.
4. Because the pervious roads are thicker they require more matenats and often cost more to install But in fact, they can actually save
cash In Pringle Creek the porous asphatt took the place of costly, conventional stormwater drainage systems that shunt water to
detention ponds or straight into creeks
We saved a tremendous amount of money not having to do pipes and gutters and curbs," said Santana. That sort of concrete work is very
expensive and maintenance adds up as well.
'Our streets are our pipe and dram system," he said We re really pleased with the results."
Page 3 of 4
http: /daily.sightline.org /2012/01/03 /the porous- road -less- traveled/ 1/3/2012
A Call to Waterlogged Northwesterners 1 Sightline Daily Page 1 of 3
Sightline Dally
News &Views fora Sustainable Northwest
A Call to Waterlogged Northwesterners
New rules could curb stormwater runoff if Washingtonians demand it.
Lisa Snifter on November 30, 2011 at 11:35 am
This post Is part of the research project Stormwater Solutions: Curbing Toxic Runoff
nee 11 rlidr
The consensus among stormwater experts is that what we've been doing building
gutters and settling ponds and pipes that empty into streams isn't working. If you've
navigated the pond -sized puddles, and seen your neighbors stacking sandbags in an
effort to keep the rain from turning their basements into a musty mess, you don't need
much convincing.
The question, said Sturdevant, is "how do we continue to develop in ways that doesn't
make (stormwater runoff) worse
Sightline
Stormwater has been kicking the Northwest's butt Armed with back -to -back deluges,
the region s polluted runoff has shown no mercy For weeks it has soaked us to our socks
with deceptively deep and oily puddles It s sent icy trickles of rain snaking off awnings
and splatting our cheeks and foreheads It has forced us to leap, not always so nimbly,
Its muddy mini rapids just to reach the safety of the sidewalk.
People of the waterlogged Northwest, It doesn't have to be like this By changing haw
we build our streets and structures, more of that polluted runoff can be allowed to soak
Into the ground or get soaked up by the leaves and roots of plants It can be funneled
Into large cisterns and saved for a not-so -rainy day
It's time to tame the rain. We can help do this by implementing rules that well change
how we build our roads, sidewalks, alleys, parking lots, roadside gardens, and rooftops Right now, Washington's Department of Ecology is
accepting comments on just such rules for reducing and cleaning up these soggy torrents of dirty runoff
These rules are a big deal not just considenng our personal discomfort and hassle, but for the broader landscape and health of our fragile
ecosystems for years to come
"Polluted runoff is our number one urban water quality problem In the state," said Ecology director Ted Sturdevant in an interview when
the rules were released in October
"This permit is about how do we regulate stormwater, how do we deal with development, how do we grow Sturdevant said. "This is
going to take us close to 2020
The answer ties with low Impact development, or LID Ecology's proposed rules require
more extensive use of these budding technologies and strategies to preserve native
plants and sods. However there are critics on both sides of the proposed regulations charging that the rules either don't go far enough, or
that they go too far in mandating the use of rain gardens, green roofs, porous pavement and other low Impact development mots (See
these stones from the Associated Press and KPLLI
ffrS
Here's the struggle To really truly save local waterways, the rules are going to have to push local cities and counties beyond their
comfort zone Government officials and developers are going to have to Install concrete and asphalt that behaves more like a sponee than
a rock in places they would not have In the past They re going to have to figure out ways to get more green roofs on top of buildings
perhaps Learning how from Portland They'll have to get more rain gardens in the ground, in yards, and along roadways Local codes need
to be updated with an eye to LID for road construction, tree and plant preservation, and water collection for watenng yards and flushing
toilets
But the rules also need a bit of flexibility so that they don't require the construction of projects that are doomed to fad, ultimately
undermining efforts to expand the use of low- impact development No one wants another Ballard roadside ram gardens on their watch
http: /dai 1y.sightline.org /2011 11 /30 /a- call -to- waterlogged northwesterners 1/3/2012
A Call to Waterlogged Northwesterners 1 Sightline Daily Page 2 of 3
hernRee Four
And the rules don't include other low- impact development techniques including rainwater capture In aster ns or the use of 'pin pilinvs, a
type of foundation that preserves the soil around and under a building so that water can soak into and pass through 11
Stronger requirements could provide total businesses a degree of confidence that there would be
customers for their LID technologies They could then perfect and sell LID products and services
specifically suited to the Northwest, Including porous asphalt, green roofs, water reuse systems, and ram
garden landscaping and maintenance businesses Stricter rules could nudge city departments and workers
who have resisted low impact development Into learning more about it and incorporating it into their
projects Fear of LID and a resistance to change are frequently cited by green stormwater proponents as
top reasons for the slow expansion of these strategies- Stricter rules coutd help change that.
So just say no more to overflowing ditches that could flush a small dog out to sea, to downspouts spewing
water with the force of a fire hose Ecology is takino comments on the rules until 5 p.m on Feb. 3, 2012
Wring out your socks, and make yourself heard.
Read more in Environment, Land Use 8 Transportation
Comments
r Albert Kaufman says'
xa. December 1, 2011 at 1 115 am
http ldepave org and plant trees
Reply
Chris Wilke says
December 1, 2011 at 5 56 pin
Thanks Lisa an excellent perspective on the issue
In addition the Important aspect of reducing flooding and slowing down the flow of runoff, we can also point out that LID technologies
actually remove toxic pollution from stormwater runoff, making the small amount that leaves a site cleaner and safer for our waterways,
and the people and wildlife that use them
Reply
r Kevin Matthews says
December 5, 2011 at 9 02 ani
And arguably the most Important aspect of LID curbing sprawl and proteFL9hmatfueil Y 5011$Y Sightline Institute
is admittedly challenging to address through stormwater regulations, bur REcttlrhN@YrfiP,StklI 1 Seattle. Washington 98101
tel -'1.204 442 1880 1 tax +1 206 447 2270
Some of the strengths of the proposed rules include the expansion of the stormwater regulations to
cover projects less than 1 acre in size, while the existing rules gave a pass to smaller developments.
They require on -the- ground monitoring to measure pollution levels and they mandate the use of many
LID technologies that were optional before.
But there are loopholes and "off ramps" In the regulations that allow developers to duck many of the
requirements- Green roofs, for ecarnple, are required tot large commercial buildings unless the
developer can make the case that the ecoroof is too expensive. While economic studies have shown
that in the long term the planted roots are cheaper because they last much longer, the new rule makes
it ridiculously easy for a developer to show that it costs more upfront to build an ecoroof compared to a
conventional torchdown, which means the rule rs essentially ineffective
,o y Q Owunn *y u,o,
Chns, what happens to heavy metals from runoff in bioswales and other 'LID technologies' Do they just magically disappear
http. /daily. sightline org/2011/11/30/a-c all-to- waterlogged-northwesterners/ 1/3/2012
CITY OF
PORTANGELES
W A S H I N G T O N U S A.
CITY MANAGER'S OFFICE MEMO
DATE: JANUARY 17, 2012
To: CITY COUNCIL
FROM: KENT MYERS, CITY MANAGER
SUBJECT: CITY COUNCIL ASSIGNMENTS TO BOARDS, COMMISSIONS AND COMMITTEES
This work session is for City Council to discuss assignments to certain boards, commissions and
committees. Assignments are determined every two years in January following a City Council
election. The current list is attached for reference.
The Mayor will have recommendations for changes to these assignments to offer at the work
session. So, if you have certain preferences, please contact the Mayor prior to the meeting.
Please note the addition of the Marine Resource Committee and the Port Angeles Downtown
Association.
In addition to these assignments, the City used several ad hoc sub committees during 2011 and
these served a very useful purpose. This included Municipal Court, Strategic Budget Goals, and
the 215 South Lincoln Street Property
It is recommended for Council to also discuss any new ad hoc sub committees you wish to create
for 2012. 1 suggest the following ad hoc Sub Committees for your consideration:
1 Municipal Court
2. Port Angeles Fine Arts Center
3 215 South Lincoln Street Property
4 City Branding
5 Employee Salaries and Benefits
D -1
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ITY COUNCIL ASS G
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ITY COUNCIL ASS G
COMMITTEE, BOARD or COMMISSION
Proposed Assignments Jan. 24, 2012
Members
Di Guilio
CITY COUNCIL
Kidd
Bruch
ASSIGNMENTS
Nelson
Downie
Mania
Collins
Human Services United Way Scheduled by United Way
1*
Alt
X
Lodging -Tag Advisory, t as,iieeded_
Real Estate Meets Monday between 1st 3rd Tuesday of
each month. 4.30 p m. City Hall
g
X
X
Alt-
X
Utility Advisory Committee Meets 2nd Tuesday of month
3prim to City Hall
3*
X
X,
X
At
Solid Waste Meets 3rd Thursday of odd months 3pm
Clallam Co. Commissioners Board Room
1*
Alt
X
Clallam Transit Meets 3rd,Mohday df each month at fpm.
Rotating, locations_-_.__,___,
2*
Alt
X
X
PRTPO Meets 2nd Friday every other month, 10am, location
varies
1*
Alt
X
Law and.Justice- ,,Meets,as needed -M
_-1
Alt
Community Economic Development Meets as needed
3
X
Alt
X
X
PA Forward 4 2nd Thursday of Monti arn City Hall
2*
A_ It
Economic Development Council Third Thursday of month,
11 am to 1 pm Lincoln Center, Rm 208
1*
Alt
X
Feiro Marine Lie-Center-Meeting's lobe_determined
1
X
Parks, Facilities Oversight 2nd Weds, 4.30 pm VBurton
3*
X
X
Alt
X
William'Shore'Meinorial Pool Distribt 4th Tues at 3pin
Clallam Commissioners Board Room
2
j(
X
Disability Board 3rd Tues of month at 9am at County
Mayor
Sequim
Fireman's, Pension Board:- Meets once a year
Mayor
,X
Vol. Fireman's Pension Board Meets once a year
Mayor 1
X
X
Lauridseri,Trust.= Meets.3rd Thurs of month at 4pin
Mayor
X,
ed.
Peninsula Development District -4th Thursday
1*
X
Alt
Port Angeles Regional Chamber of Coniiberce 2nd Friday,
Noon „location .varies w_, „_.r_._
1*
X
Alt
Olympic Region Clean Air Agency 2nd Weds 10am
Olympia
1
X
Marine Resource Committee 3rd Monday 5:30pm
1
X
PA Downtown Assoc 2nd Monday 6.15pm PADA Office
1
X...
City Wellness Committee q Meets,as heeded_
1_
X
*Indicates alternate needed
COMMITTEE, BOARD or COMMISSION
Proposed Assignments Jan. 24, 2012
AD HOC SUB COMMITTEES
Fire Consolidation
CITY COUNCIL ASSIGNMENTS
Members
Di Guilio
Kidd Bruch Nelson Downie
Mania
Collins
3
X
X
X
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Muici ri al'Court'=�a_�r��;, `•,iaf
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Historic Building 215 South Lincoln Street
3
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City .ar
City Bi'anding�;,r- =r. y� t
,3
Employee Salaries and Benefits
3
X
X
X
Port Angeles. Fine:Aks.Center "r l
2
X-
X
Indicates alternate needed
Notes:
City Council determines Chair of PA Forward
City Council needs to formally approve appointment of Sequim Mayor to the Disability Board
Meeting dates and times subject to change
If you cannot attend contact the alternate directly
CITY OF
PORTANGELES
W A S H I N G T O N U S A.
CITY MANAGER'S OFFICE MEMO
DATE: JANUARY 17, 2012
To: CITY COUNCIL
FROM: KENT MYERS, CITY MANAGER
SUBJECT: CITY COUNCIL RETREAT AGENDA
As you know, the City Council Retreat is scheduled for January 21, 2012, at 9:00 A.M. at the Port
Angeles Fine Arts Center Over the past several weeks, a number of items have been suggested for
inclusion on the retreat agenda. Based upon this input, 1 have drafted the attached agenda.
This work session has been scheduled to receive additional Council input before this agenda is
finalized. There may be additional items that you want to add, or you may want to defer one or
more of these items for Council discussion later this year
Please review the attached draft agenda and be prepared to offer your comments and suggestions.
D -3
1. Call To Order
Chairman Dan Di Guilio called the meeting to order at 4:00 p.m.
IL Roll Call
UAC Assigned
Councilmembers Present: Dan Di Guilio, Cherie Kidd
Other Councilmembers
Present: Don Perry, Max Mania, Patrick Downie
Other Councilmembers
Absent: Brad Collins, Brooke Nelson
Utility Advisory
Committee Members
Present: Dean Reed. Paul Elliott (4:01)
Utility Advisory
Committee Members
Absent: N/A
Staff Present:
Others Present: Tom Callis PDN,
Terry Mundorf Marsh Mundorf Pratt Sullivan.
III. Approval Of Minutes
Chairman Dan Di Guilio asked if there were any corrections to the minutes of November 8, 2011 Committee
Member Dean Reed moved to approve the minutes. Cherie Kidd seconded the motion, which carried
unanimously
IV. Late Items:
None.
V. Discussion Items:
City Council Special Meeting/Utility Advisory Committee
Jack Pittis Conference Room
Port Angeles, WA 98362
December 13. 2011
4:00 p.m.
Nathan West, Bill Bloor, Larry Dunbar, Mike Puntenney, Yvonne
Ziomkowski, Phil Lusk. Sondya Wray, Tom McCabe. Helen Freilich,
Randall Brackett
.4. BPA Residential Exchange Program Settlement Agreement Amendment No. I (verbal
report only)
Larry Dunbar, Deputy Director of Power Systems introduced Terry Mundorf, of Marsh Mundorf Pratt
Sullivan. There was a brief report on the BPA Residential Exchange Program Settlement Agreement
Amendment No. 1
F -1
B. Draft New Large Single Electrical Loads Introduction Information Only
Phil Lusk, Power Resources Manager discussed a proposed policy for the Electric Utility's new large single
electrical loads that addresses how marginal power supply costs will be recovered under the new Bonneville
Power Administration Tier 2 power supply The Western Public Agencies Group assisted staff and prepared
a draft of a new large single load ordinance for discussion purposes. There was a brief discussion.
Information only No action taken. Staff will return to the Utility Advisory Committee to further consider
the proposed ordinance.
C Electrical Work Permit Fee Corrections
Larry Dunbar, Deputy Director of Power Systems discussed the need to make a few corrections to the fees
that were approved earlier this year A brief discussion followed.
Cherie Kidd moved to recommend to City Council to proceed with a public hearing on electrical work
permit fee adjustments for the Electric Utility. Paul Elliot seconded the motion, which carried
unanimously.
VL
Information Only Items:
A. Solid Waste Collection and Recycling Survey (Verbal report only)
Information only No action taken.
B. Low Income Weatherization Utility Discounts Ordinance (Verbal report only)
Information only No action taken.
C. Industrial Transmission Electric Rate Ordinance and Letter Agreement Update (Verbal
report only)
Information only No action taken.
VII. Next Meeting Dates: December 13, 2011: 5 -7 p.m. work session
December 15, 2011. Continuation 3 -5 p.m.
VIII.
Adjournment: 4:52 p.m.
F -2
7
I. Call To Order
Chairman Dan Di Guilio called the meeting to order at 5.00 p.m.
IL Roll Call
UAC Assigned
Councilmembers Present:
Other Councilmembers
Present:
Other Councilmembers
Absent:
Utility Advisory
Committee Members
Present:
Utility Advisory
Committee Members
Absent:
Staff Present:
Others Present:
IX.
The following items were presented with no action requested or taken:
A.
B.
C.
D.
Joint Utility Advisory Committee /City Council Work Session Items
Council Chambers
Port Angeles, WA 98362
December 13, 2011
5:00 p.m.
Dan Di Guilio, Cherie Kidd
IV. Adjournment: 7:00 p.m.
Don Perry, Max Mania, Patrick Downie, Brad Collins
Brooke Nelson
Dean Reed, Paul Elliott
N/A
Nathan West, Dan McKeen, Terry Gallagher, Bill Bloor, Larry Dunbar,
Mike Puntenney Yvonne Ziomkowski, Phil Lusk
Tom Callis PDN, Terry Mundorf— Marsh Mundorf Pratt Sullivan, Anne
Falcon -EES Consulting, Lee Afflerbach- Columbia Telecommunications
Corporation, Craig Johnson and Bob Jensen Capacity Provisioning, Inc.,
Chuck Beaudette— OlyPen, Inc., Greg Murphy and Sergio Gutierrez -Aruba
Networks, Brian Magnuson and Chris Schueller- Cascade Networks, Inc.
Dr Mark Fischer Olympic Medical Center, Steve Baxter- Peninsula College,
Richard Bull- Center for Rural Development
Wireless Mobile Data System Acquisition and Integration Agreement
Columbia Telecommunications Corporation Professional Services Agreement Amendment
No. 1
Wireless Mobile Data System Operation, Management Maintenance Agreement
Wireless Mobile Data System Retail Service Provider Agreement
Next Meeting Dates: December 15, 201: Continuation 3 -5 p.m.
January 10, 2012: 3 -5 p.m.
F -3
3
I. Call To Order
Chairman Dan Di Guilio called the meeting to order at 3 p.m.
II. Roll Call
UAC Assigned
Councilmembers Present.
Other Councilmembers
Present:
Other Councilmembers
Absent:
'er Advisory
Committee Members
Present:
Utility Advisory
Committee Members
Absent:
Staff Present:
Others Present:
III. Discussion Items Continued
City Council Special Meeting /Utility Advisory Committee Continuation
Vern Burton Meeting Room
Port Angeles, WA 98362
December 15, 2011
3:00 p.m.
Dan Di Guilio, Cherie Kidd (3:04)
Max Mania (left at 4 10), Patrick Downie
Brooke Nelson, Don Perry, Brad Collins
Dean Reed. Paul Elliott (3:02)
N/A
Bill Bloor, Larry Dunbar, Yvonne Ziomkowski, Mike Puntenney, Dan
McKeen. Terry Gallagher, Kathryn Neal, Ken Debuc, Nathan West, Jeff
Young, Helen Freilich, Randall Brackett, Brian Smith
Tom Callis PDN, Craig Johnson and Bob Jensen- Capacity Provisioning,
Inc., Tony Hudson Clallam County Fire District 111, Phil Charles LEKT,
Chuck Beaudette OlyPen, Inc., Jon Bugher Clallam County Fire District
11, Ron Peregrin Clallam County Undersheriff
A. Wireless Mobile Data System Acquisition and Integration Agreement
Terry Gallagher, Police Chief summarized the proposed agreement. A discussion followed.
Paul Elliot moved to recommend to City Council to approve and authorize the City Manager to sign
the Wireless Mobile Data System Acquisition and Integration Agreement with Capacity Provisioning,
Inc. in an amount not to exceed $2,577,922.00, and to make minor modifications to the agreement, if
necessary. Cherie Kidd seconded the motion, which carried unanimously.
B. Wireless Mobile Data System Professional Services Agreement Amendment No. I
Terry Gallagher, Police Chief summarized the proposed amendment. A discussion followed.
Dean Reed moved to forward a favorable recommendation to City Council to authorize the City
Manager to sign Amendment No. 1 to the professional services agreement with Columbia
4
F -4
Telecommunications Corporation in an amount not to exceed $164,500.00, which increases the
maximum compensation under the agreement from $65,400.00 to $229,900.00, and to make minor
modifications to the agreement, if necessary. Paul Elliot seconded the motion, which carried
unanimously
C. Wireless Mobile Data System Operation, Management Maintenance Agreement
Terry Gallagher. Police Chief summarized the proposed agreement. A discussion followed.
Paul Elliot moved to forward a favorable recommendation to City Council to approve and authorize
the City Manager to sign the Wireless Mobile Data System Operation, Management Maintenance
Services Agreement with Capacity Provisioning, Inc. in an annual amount of $28,383.00 beginning in
year 2013 for operation and management services and an estimated annual amount of $4,560.00 for
maintenance services, and to make minor modifications to the agreement, if necessary. Cherie Kidd
seconded the motion, which carried unanimously.
D. Wireless Mobile Data System Retail Services Provider Agreement
Terry Gallagher, Police Chief summarized the proposed agreement. A discussion followed.
Max Mania moved to forward a favorable recommendation to City Council to approve and authorize
the City Manager to sign the non exclusive Wireless Mobile Data System Retail Service Provider
Agreement with OlyPen, Inc., and to make minor modifications to the agreement, if necessary. Cherie
Kidd seconded the motion, which carried unanimously.
E. On -Call Wastewater Utility Engineering Professional Services Agreement Amendment No. 1
Kathryn Neal, P.E., Civil Engineering Manager reviewed Amendment No 1 additions to the scope and
budget for four additional projects. Each provides as a separate tasks in the contract. Yvonne Ziomkowski,
Finance Director clarified that the City has until August 17, 2013 to spend the 2010 bond proceeds. A
lengthy discussion followed.
Dean Reed moved to recommend to City Council to approve and authorize the City Manager to sign
Amendment No. 1 to the Professional Services Agreement with Brown and Caldwell, Inc., in an
amount not to exceed $400,000, which increases the maximum compensation under the agreement
from $142,109 to $542,109, and to make minor modifications to the agreement, if necessary. Paul Elliot
seconded the motion, which carried unanimously.
F. Local Source Control Program Grant
Randall Brackett, P.E. Deputy Director of Operations summarized a grant that is being offered to the City to
support a temporary full time, 18 -month term employment position dedicated to small business education
and technical assistance for applying best management practices in handling runoff and wastes. A discussion
followed.
Dean Reed moved to forward a favorable recommendation to City Council to approve and authorize
the City Manager to accept a grant in the amount of 5154,700 with the Washington State Department
of Ecology and create a temporary full -time, 18 -month term employment position of Local Source
Control Specialist, and to make minor modifications to the contract, if necessary. Paul Elliot seconded
the motion, which carried and Cherie Kidd voted no.
F -5
5
G. Maintenance Contract WW-11 -036; Wastewater Sewer System Cleaning and Video
Inspection
Michael Puntenney P.E. Deputy Director of Engineering/City Engineer discussed the contracting format for
the jetting, root and debris removal, and cleaning of selected sewer lines in the City A discussion followed.
Paul Elliot moved to recommend to City Council to authorize the City Manager to sign the Limited
Public Works Process Contract WW -11 -036, Wastewater Sewer System Cleaning and Video
Inspection with the low responsible bidder for the contracted not -to- exceed maximum value of 535,000
including sales tax, and to make minor modifications to the agreement, if necessary Dean Reed
seconded the motion, which carried unanimously.
IV Next Meeting Date: January 10, 2012
V Adjournment: 4:45 p.m.
Dan Di Guilio, Mayor Janessa Hurd, City Clerk
6
F -6
CALL TO ORDER- Mayor Di Guilio called the regular meeting of the Port Angeles City Council to
REGULAR MEETING: order at 6:00 p.m.
ROLL CALL:
CITY COUNCIL MEETING
Port Angeles, Washington
January 3, 2012
Members. Present: Mayor Di Guilio, Councilmembers Bruch, Collins,
Downie, Kidd, Mania, and Nelson.
Members Absent: None.
Staff Present
Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler,
T Gallagher, D. McKeen, N. West, T Pierce, D
Bellamente, C. Delikat, R. Brackett, and S. Roberds.
PLEDGE OF Mayor Di Guilio led the Pledge of Allegiance, to the Flag.
ALLEGIANCE.
CEREMONIAL 1 Selection of Mayor and Deputy Mayor
MATTERS/
PROCLAMATIONS/ Mayor Di Guilio called for nominations for Mayor
EMPLOYEE
RECOGNITIONS: It was moved by Mania and seconded by Bruch to:
Appoint Councilmember Kidd as Mayor
Motion carried 7 -0.
Mayor Kidd assumed the role of chair and called for nominations for Deputy
Mayor
It was moved by Nelson and seconded by Di Guilio to:
Appoint Councilmember Downie as Deputy Mayor
It was moved by Kidd to:
Nominate Councilmember Collins as Deputy Mayor
Mayor Kidd called for the vote for Councilmember Downie.
Motion failed 3 -4, with Bruch, Collins, Kidd, and Mani voting in opposition.
Mayor Kidd called for the vote for Councilmember Collins.
Motion carried 4 -3, with Di Guilio, Downie, and Nelson voting in opposition
PUBLIC COMMENT: Darlene Schanfald, PO Box 2664, Sequim, invited Council to the upcoming
meeting, Water is a Resource: Keeping it Clean and Reusable.
Frances Charles, Chair of the Lower Elwha Klallam Tribe, thanked and
congratulated outgoing and incoming Councilmembers, Mayor, and Deputy Mayor
F -7
CITY COUNCIL MEETING
January 3, 2012
CITY COUNCIL
REPORTS:
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS:
CONSENT AGENDA:
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
Break:
OTHER
CONSIDERATIONS:
None.
None.
It was moved by Di Guilio and seconded by Mania to approve the Consent
Agenda to include:
1 City Council Minutes for December 20. 2011
2. Expenditure Approval List: 12/10/11 to 12/23/11 for $2,594,399.05
3. Final Acceptance Tree Trimming Con tract Project WF- 133412/03
4. Amendment to Agreement William Shore Memorial Pool District
Motion carried 6 -0, with Bruch abstaining from the vote.
1 Electrical Work Permit Fee Corrections
Public Works and Utilities Director Cutler explained this was the second reading of
the Ordinance. which is being proposed to increase efficiency and cost effectiveness
for the City and the public. Council discussion followed.
Mayor Kidd conducted a second reading of the ordinance by title, entitled,
ORDINANCE NO. 3444
AN ORDINANCE of the City of Port Angeles, Washington. revising Sections
of Chapter 3 70, of the Port Angeles Municipal Code relating to Electrical
Work Permit fees.
It was moved by Mania and seconded by Downie to:
Adopt the Ordinance as read by title.
Motion carried 7 -0.
Mayor Kidd recessed the meeting for a break at 6:19 p.m. The meeting reconvened
at 6:36 p.m.
1 Local Source Control Program Grant
Director Cutler introduced Deputy Director of Operations Brackett and
complimented him on working to receive the grant from the Washington State
Department of Ecology Deputy Director Brackett stated then stated the purpose of
the grant was to fund a temporary full -time position. for 18 months, to provide
education and technical assistance for the public and local businesses on the best
management practices in handling hazardous and dangerous water. stormwater,
solid waste, and spill prevention. Council discussion followed.
It was moved by Downie and seconded by Nelson to:
Approve and authorize the City Manager to sign a contract accepting a grant in the
amount of $154,700 from the Washington State Department of Ecology and create
a temporary full -time, 18 -month term employment position of Local Source Control
specialist, and to make minor modifications to the contract, if necessary
Motion carried 7 -0.
2
F -8
OTHER 2.
CONSIDERATIONS: Governor's Petition for Marijuana Reclassification
CONSENT AGENDA:
(Cont'd)
INFORMATION:
WORK SESSION:
EXECUTIVE SESSION:
CITY COUNCIL MEETING
January 3, 2012
Manager Myers stated the Governor of Washington and Rhode Island have
petitioned the U.S. Drug Enforcement Agency (DEA) to reclassify marijuana from
a Schedule 1 to a Schedule II drug, so it can be considered a drug with medical
value and be prescribed by a doctor or dispended by a pharmacy He stated the City
was invited by the Association of Washington Cities (AWC) to submit a letter of
support of the Governors petition. Council discussion followed.
It was moved by Mania and seconded by Nelson to:
Take a position in support of the Governor s petition and authorize the City
Manager to send a letter stating such.
Motion carried 6 -1, with Di Guilio voting in opposition.
5 Combined Sewer Overflow Pre Clearance Excavation Project 06 -01
Final Acceptance
Cduncilmeihlei Mania stated he wanted the item pulled so he did`riof have to Vote
no on the entire Consent Agenda. Director Cutler stated the project was completed
under budget.
It was moved by Di Guilio and seconded by Nelson to:
Accept the CSO Pre clearance Excavation. Project No. 06 -01 and authorize release
of the retainage upon receipt of required clearances,
Motion carried 5 -2, with Mania and Bruch voting in opposition.
Manager Myers spoke regarding the special City Council meeting with the
Department of Ecology on January 9 the City Council retreat on January 21, and
the upcoming solid waste survey regarding recycling and solid waste services.
Council discussion followed.
1 Ethics Issues Related Topics Training
Attorney Bloor conducted a PowerPoint presentation on ethics and related issues to
the City Council. He addressed specific ethics issues, Washington State law and
discussed the options regarding the City adopting specific ethics policies Council
discussion followed.
2. Public Records Training
Attorney Bloor and Clerk Hurd conducted a PowerPoint presentation on public
records and public records disclosure as part of the annual training required under
the Port Angeles Municipal Code. Council discussion followed.
Based upon input from Attorney Bloor. Mayor Kidd announced the need for an
Executive Session under the authority of RCW 42.30.110(1)(1), for the purpose of
discussing potential litigation with legal counsel, for approximately 15 minutes.
The Executive Session convened at 8:00 p.m. The session was extended by
announcement at 8.15 p.m. for 5 minutes.
3
F -9
CITY COUNCIL MEETING
January 3. 2012
RETURN TO OPEN
SESSION:
The Executive session concluded at 8:21 p.m. No action was taken.
ADJOURNMENT: The meeting adjourned at 8:21 p.m.
Cherie Kidd, Mayor Janessa Hurd, City Clerk
4
F -10
Date: January 3. 2012
Expected length of session: 15 minutes
Is action expected following the session. No.
EXECUTIVE SESSION
At the start of Executive Session, remind, participants that:
Only announced topics may be discussed
No final action can be taken in Executive Session
Discussions are confidential
Reason for Executive Session:
To consider matters affecting national security
To consider the selection of a site or the acquisition of real estate by lease or purchase
when public knowledge regarding such consideration would cause a likelihood of increased
price.
To consider the minimum price at which real estate will be offered for sale or lease when
public knowledge regarding such consideration would cause a likelihood of decreased price.
However, final action selling or leasing public property shall be taken in a meeting open to the
public.
To review negotiations on the performance of public bid contracts when public
knowledge regarding such consideration would cause a likelihood of increased costs.
To consider, in the case of an export trading company, financial and commercial
information supplied by private persons to the export trading company
To receive and evaluate complaints or charges brought against a public officer or
employee. However, upon the request of such officer or employee, a public hearing or a meeting
open to the public shall be conducted upon such complaint or charge.
To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30 140(4), discussion by a
governing body of salaries. wages. and other conditions of employment to be generally applied
within the agency shall occur in a meeting open to the public, and when a governing body elects
to take final action hiring, setting the salary of an individual employee or class of employees, or
discharging or disciplining an employee, that action shall be taken in a meeting open to the
public.
1 F -11
EXECUTIVE SESSION
January 3, 2012
To evaluate the qualifications of a candidate for appointment to elective office.
However, any interview of such candidate and final action appointing a candidate to elective
office shall be in a meeting open to the public.
X To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in an official
capacity is, or is likely to become, a party, when public knowledge regarding the discussion is
likely to result in an adverse legal or financial consequence to the agency
Closed session under RCW 4230.140
To discuss proceedings concerned with the formal issuance of an order granting,
suspending, revoking, or denying any license, permit, or certificate to engage in, any_ business,
occupation, or profession, or to receive a license for a sports activity or to operate any
mechanical device or motor vehicle where a license or registration is necessary; or
Meeting of a quasi- judicial body relating to a quasi judicial matter between named parties
as distinguished from a matter having general effect on the public or on a class or group.
Matters governed by chapter 34.05 RCW. the Administrative Procedure Act.
Collective bargaining session with employee organization, including contract
negotiations, grievance meetings, and discussions relating to the interpretation or application of a
labor agreement or a portion of a meeting which the governing body is planning or adopting the
strategy or position to be taken by the governing body during the course of any collective
bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the
proposals made in the negotiations or proceedings while in progress.
Time session began. 8:00 p.m.
Was session extended
by announcement: Yes
If so, when: 8.15p.m.
Time session ended: 8.21 p.m.
In attendance:
Manor Kidd. Deputy Mayor Collins,
Councilmembers Bruch. Di Guilin,
Downie. Mania. and Nelson. Manager
Myers, and Attorney Bloor.
Mayor
2
City Clerk
F -12
Vendor
BILLS PLUMBING HEATING INC
CLALLAM CNN TREASURER
DATA FLOW
DEPARTMENT OF REVENUE -WIRES
MATTHEWS BRONZE PA
OMC Foundation
Tim Roening
SENIUK, JAKE
TARGET SAFETY
WA STATE PATROL
WASHINGTON STATE TREASURER
OLYMPIC PRINTERS INC
PORT ANGELES CHAMBER OF COMM
Legislative
AWC -ASSN OF WASHINGTON CITIES
CENTURYLINK -QWEST
ClaIlam Co Project Homeless
City Manager Department
CENTURYLINK -QWEST
City Manager Department
CENTURYLINK -QWEST
City Manager Department
CENTURYLINK -QWEST
Finance Department
CENTURYLINK -QWEST
DATA FLOW
ANNE CASAD
Finance Department
CENTURYLINK -GWEST
DIGITAL IMAGING SOLUTIONS INC
EQUIFAX
FEDERAL EXPRESS CORP
PACIFIC OFFICE EQUIPMENT INC
VERIZON WIRELESS
Finance Department
DIGITAL IMAGING SOLUTIONS INC
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Description
SANIKAN RAYONIER MILL SIT
CVCA TO CLALLAM TREAS 11-
Year End Forms
Excise Tax Return -Nov
Excise Tax Return -Nov
WFT BRONZE PLAQUE FOR SIE
VBCC DAMAGE DEPOSIT REFUN
CLUBHOUSE DEPOSIT REFUND
Print Banner
Annual Renewal
LIVESCAN SUBMITTALS NOV 2
NOV BUILDING SURCHARGE
DIST CT REV TO ST TREASUR
Business Cards -Bruch
ANNUAL MEMBERSHIP DUES
Mayor 8 Council
Legislative
2012 MEMBERSHIP DUES
12 -14 A/C 3604576684085B
SPONSORSHIP /ADVERTISING
City Manager Office
12 14 NC 3604576684085B
Human Resources
12 14 NC 36045766840856
City Clerk
City Manager Department
12 14 NC 3604576684085B
Finance Administration
12 -14 NC 3604576684085B
Year End Forms
Tuition Reimbursement
Accounting
12 -14 A/C 3604576684085B
December Copies
Credit Reports
Shipping Chgs
TONER MTR READERS
12 -13 a/c 271272753 -00001
Customer Service
December Copies
Page 1
Account Number
001 0000 239.96 -00
001 0000 229.40 -00
001 0000 237.00 -00
001 0000 237.00 -00
001 0000 237.30 -00
001 0000 239.96 -00
001 0000 239.10 -00
001 0000 239.10 -00
001 0000 237.00 -00
001 0000 237.00 -00
001- 0000 229.50 -00
001 0000 229.10 -00
001 0000 229.30 -00
Division Total:
Department Total:
001 1160 511.31 -01
001 1160 -511 49 -01
Division Total:
Department Total:
001 1210 -513 49 -10
'001- 1210 -513 42 -10
001- 1210 513.44 -10
Division Total:
001 1220 516.42 -10
Division Total:
001 1230 -514 42 -10
Division Total:
Department Total:
001 2010 -514 42 -10
Division Total:
001 2023 -514 42 -10
001 2023 514.31 -01
001 2023 -514 43 -10
Division Total:
001 2025 -514 42 -10
001 2025 -514 45 -31
001 2025 -514 41 -50
001 2025 -514 48 -10
001 2025 514.31 -01
001 2025 -514 42 -10
Division Total:
001 2080 -514 45 -31
Date. 1/11/2012
invoice Amount
85.00
248.82
-15.33
326.16
489.64
115.61
300.00
50.00
-7 10
264.60
134 75
103.50
10, 311.36
$11,877.81
$11,877.81
52.03
702.00
$754.03
$754.03
11, 738.00
7.28
100.00
$11,845.28
1 46
$1.46
0.73
$0.73
$11,847 47
5.10
$5.10
6.55
197 78
1,245.00
$1,449.33
9.46
15.51
60.88
19.75
160.96
71 46
$338.02
262.27
F 13
Vendor
GREAT AMERICA LEASING CORP
MORNINGSIDE
OLYMPIC STATIONERS INC
UNITED PARCEL SERVICE
Finance Department
CENTURYLINK -QWEST
DIGITAL IMAGING SOLUTIONS INC
WEST GROUP
Attorney
BLACK, JOHN D.PLLC
CENTURYLINK -QWEST
CLALLAM CNN DIST 1 COURT
CLALLAM PUBLIC DEFENDER
DIGITAL IMAGING SOLUTIONS INC
FOSTER PEPPER PLLC
COSCO INDUSTRIES
MYERS, STAN
WEST GROUP
Attorney
CENTURYLINK -QWEST
RLI Surety
OLYMPIC STATIONERS INC
Community Development
CENTURYLINK -QWEST
DIGITAL IMAGING SOLUTIONS INC
VERIZON WIRELESS
Community Development
CENTURYLINK -QWEST
VERIZON WIRELESS
Community Development
CENTURYLINK -QWEST
Police Department
BLUMENTHAL UNIFORMS EQUIP
CENTURYLINK -QWEST
KEVIN SPENCER
Dept of Enterprise Services
PENINSULA AWARDS TROPHIES
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/20/2
Description
Office Machines
Office Machines
Janitorial Services
COLORED COPY PAPER
COPY PAPER
Shipping Chgs
Reprographics
Finance Department
12 -14 NC 3604576684085B
December Copies
WESTLAW NOV 2011
Attorney Office
PCR018541 -Jones
12 -14 NC 3604576684085B
Court Costs December
Public Defender Fees
December Copies
CT.RULE COM.ON IND.DEF
BUDGET CODE STAMP
Pub Def Overage- December
WESTLAW NOV 2011
Prosecution
Attorney
12 -14 A/C 3604576684085B
RENEWAL OF NOTARY BOND
OFFICE SUPPLIES, GENERAL
Planning
12 -14 NC 3604576684085B
December Copies
12 -15 a/c 264230412 -00003
Building
12 -14 A/C 3604576684085B
12 -15 a/c 264230412 -00003
Code Compliance
Community Development
12 14 NC 36045766840858
Police Administration
CLOTHING APPAREL
12 -14 NC 3604576684085B
Uniform Allowance
2012 ADMIN FEE FOR FEDERA
2 DESK PLATES W /HOLDERS R
Page 2
Account Number
001 2080 -514 45
001 2080 -514 45 -31
001 2080 -514 41 -50
001 2080- 514.31 -01
001 2080 514.31 -01
001 2080 -514 42 -10
Division Total:
Department Total:
001 3010 515.42 -10
001 3010 515.45 -31
001 -3010- 515.31 -01
Division Total:
001 3021 515.41-50
001 3021 515.42 -10
001 3021 515.50 -90
001 3021 515.41 -50
001 3021 515.45 -31
001 3021 515.41 -50
001 3021 515.31 -01
001 3021 515.41 -50
001 3021 515.31 -01
Division Total:
Department Total:
001 4010 558.42 -10
001 4010 558.49 -01
001 4010 558.31 -01
Division Total:
001 4020 -524 42 -10
001 4020 -524 45 -31
001- 4020 -524 42 -10
Division Total:
001 4030 559.42 -10
001 4030 559.42 -10
Division Total:
Department Total:
001 -5010 -521 42 -10
Division Total:
001 -5021- 521.20 -80
001 5021 -521 42 -10
001 5021 -521 49 -90
001- 5021 -521 41 -50
001 5021 521.31 -01
Date: 1/11/2012
Invoice Amount
638.27
607.63
855 00
82 72
2,111.63
40.00
$4,597.52
$6,389.97
4.37
31.83
386.51
$422.71
.60.00
2.91
9,601.00
5,100.00
31.83
373.95
29.81
3,965.00
386.50
$19,551.00
$19,973.71
5.46
75.00
6.62
$87.08
1.89
15.51
59.67
$77.07
0.29
14.92
$15.21
$17936
11.65
$11.65
276.15
7.28
55.14
400.00
38.55
F 14
Vendor
WA STATE CRIMINAL JUSTICE
Police Department
AIRPORT GARDEN CENTER
AMSAN
BLUMENTHAL UNIFORMS EQUIP
CENTURYLINK -QWEST
FEDERAL EXPRESS CORP Shipping Chgs
JOE LANCHEROS RADIO PROGRAMMING Radio Develop /Programming
LINCOLN STREET STATION SHIPPING AND HANDLING
SHIPPING AND HANDLING
Shipping Chgs :Y.
OLYMPIC MEDICAL CENTER VENIPUNCTURE 12 NOV OFCR
PROFORCE LAW ENFORCEMENT
SWAINS GENERAL STORE INC_
Police Department
JOE LANCHEROS RADIO PROGRAMMING Radio Develop /Programming
Police Department
CANON USA, INC
CENTURYLINK -QWEST
DEPARTMENT OF REVENUE -WIRES
QUILL CORPORATION
WAPRO
Police Department
CENTURYLINK -QWEST
Fire Department
CENTURYLINK -QWEST
VERIZON WIRELESS
Fire Department
CENTURYLINK -QWEST
TARGET SAFETY
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Description
CRIME SC INVEST, T PENING
Investigation
POLICE EQUIPMENT SUPPLY
HND SANTZER 150.24 MINUS
CLOTHING APPAREL
CLOTHING APPAREL
CLOTHING APPAREL
12 -14 A/C 36045766840858
POLICE EQUIPMENT SUPPLY
POLICE EQUIPMENT SUPPLY
POLICE EQUIPMENT SUPPLY
POLICE EQUIPMENT SUPPLY
POLICE EQUIPMENT SUPPLY
POLICE EQUIPMENT SUPPLY
Patrol
Reserves Volunteers
OFFICE MACHINES ACCESS
12 -14 A/C 36045766840858
12 -23 a/c 206T319798358
12 -20 a/c 206Z200017790B
Excise Tax Return -Nov
Excise Tax Return -Nov
OFFICE SUPPLIES, GENERAL
OFFICE SUPPLIES, GENERAL
OFFICE SUPPLIES, GENERAL
FALL CONF 10/20/11 L REID
Records
Police Department
12 -14 A/C 36045766840858
12 -14 NC 36045766840858
Fire Administration
12 -14 A/C 36045766840858
12 -15 a/c 264395724 -00001
Fire Supression
12 -14 A/C 36045766840858
Annual Renewal
Page 3
Account Number
001 5021 -521 43 -10
Division Total:
001 -5022 -521 49 -80
001 5022 521.31 -01
001- 5022 521.20 -80
001 5022 521.20 -80
001 5022 521.20 -80
001 5022 -521 42 -10
001 5022 -521 42 -10
001 5022 521.35 -01
001 5022 -521 42 -10
001 -5022 -521 42 -10
001.5022 -521 42 -10
001- 5022 -521 49 -90
001- 5022 521.31 -80
001 5022- 521.35 -01
001 5022 521.31 -01
001 5022 521.31 -01
001 -5022- 521.31 -01
001 5022 -521 49 -80
Division Total:.
001- 5026 521.31 -80
Division Total:
001 -5029 -521 45 -31
001 5029 -521 42 -10
001 5029 -521 42 -10
001 5029 -521 42 -10
001 -5029- 342.10 -15
001 -5029- 342.10 -17
001 5029 521.31 -01
001 -5029- 521.31 -01
001 5029 521.31 -01
001 5029 -521 43 -10
Division Total:
Department Total:
001 6010- 522.42 -10
001 6010 522.42 -11
Division Total:
001 6020 522.42 -10
001- 6020 522.42 -10
Division Total:
001 6021 522.42 10
001 6021 522.43 -10
Date. 1/11/2012
Invoice Amount
100 00
$877 12
65.03
86.11
16.21
-26.82
18.37
20.38
24 74
660.00
32.85
32,85
21:19
600.00
216.69
1,696.30
17.21
30.74
24.81
9.70
$3,546.36
500.00
$500.00
384 71
7.28
64 74
199.03
0.44
23.43
203.78
393.68
54.62
125.00
$1,456.71
$6,391.84
10 19
2.91
$13.10
9.46
26.04
$35.50
0.73
,7071
Vendor
Fire Department
TARGET SAFETY
Fire Department
CENTURYLINK -QWEST
Fire Department
CENTURYLINK -QWEST
Fire Department
MRS CLEAN
Fire Department
CENTURYLINK -QWEST
Fire Department
AMERICAN PUBLIC WORKS ASSN
CENTURYLINK -QWEST
INSIGHT PUBLIC SECTOR
OFFICE DEPOT
VERIZON WIRELESS
WENGLER SURVEYING MAPPING
Public Works -Gen Fnd
ASM SIGNS
CENTURYLINK -QWEST
DEPARTMENT OF REVENUE -WIRES
DIGITAL IMAGING SOLUTIONS INC
GREAT AMERICA LEASING CORP
OLYMPIC STATIONERS INC
SUNSET DO -IT BEST HARDWARE
Parks Dept
CANON USA, INC
CENTURYLINK -QWEST
DIGITAL IMAGING SOLUTIONS INC
GREAT AMERICA LEASING CORP
Parks Dept
CED /CONSOLIDATED ELEC DIST INC
CENTU RYLINK -QWEST
DEPARTMENT OF REVENUE -WIRES
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Description
Fire Volunteers
Annual Renewal
Special Operations
12 -14 NC 3604576684085B
Fire Prevention
12 -14 NC 36045766840858
Fire Training
BUILDING MAINT &REPAIR SER
Facilities Maintenance
12 -14 A/C 3604576684085B
Emergency Management
Fire Department
Account Number
Division Total:
001 6022 -522 43 -10
Division Total:
001 6030 522.42 -10
Division Total:
001 6040 522.42 -10
Division Total:
001 6050 522.41 -50
Division Total:
001 6060 525.42 -10
Division Total:
Department Total:
Dues Cutler 001- 7010 532.43 -10
12-14 NC 3604576684085B .rJ 001- 7010 532.42 -10
COMPUTER HARDWARE &PERIPHI001 7010 532.31 -60
SUPPLIES
SUPPLIES
SUPPLIES
12 -22 a/c 571136182 -00001
MEMBERSHIPS
Pub Wks Administration
Public Works -Gen Fnd
SIGNS, SIGN MATERIAL
12 -14 A/C 36045766840858
Excise Tax Return -Nov
Excise Tax Return -Nov
December Copies
OFFICE MACHINES ACCESS
OFFICE SUPPLIES, GENERAL
HARDWARE,AND ALLIED ITEMS
Parks Administration
OFFICE MACHINES ACCESS
12 -14 A/C 3604576684085B
December Copies
OFFICE MACHINES ACCESS
Senior Center
SUPPLIES
SUPPLIES
12 -14 NC 3604576684085B
Excise Tax Return -Nov
Excise Tax Return -Nov
Excise Tax Return -Nov
Excise Tax Return -Nov
Page 4
001 7010 532.31 -01
001- 7010 532.31 -01
001 -7010- 532.31 -01
001- 7010 532.42 -10
001 7010 532.49 -01
Division Total:
Department Total:
001 8010 -574 41 -50
001 8010 -574 42 -10
001 -8010- 347.30 -20
001 8010 347.90 -15
001 8010 -574 45 -31
001 -8010 -574 45 -31
001 8010 574.31 -01
001 -8010- 574.31 -01
Division Total:
001 -8012- 555.43 -10
001 -8012- 555.42 -10
001 -8012- 555.45 -31
001 8012 555.45 -31
Division Total:
001 -8050- 536.31 -20
001 -8050- 536.31 -20
001 8050 536.42 -10
001 -8050- 343.60 -12
001 8050 343.60 -13
001 8050- 343.60 -14
001 -8050- 343.60 -15
Date 1/11/2012
Invoice Amount
$1,708.03
1,707.30
$1,707.30
1 46
$1 46
1 46
$1 46
395.00
$395.00
6.55
$6.55
$3,868.40
199.00
22:57
27.39
121.09
160.64
163.99
99.84
1,200.00
$1,994.52
$1,994.52
591.09
2.18
995.70
91 11
52 42
101.30
632.31
298.40
$2,764.51
181.94
2 18
48.39
33.77
$266.28
314.56
309.97
1 46
25.40
31 15
46.91
23.37
F 16
Vendor
DEPARTMENT OF REVENUE -WIRES
LOBO DESIGNS
OLYMPIC STATIONERS INC
PEN PRINT INC
QUIRING MONUMENTS INC
Parks Dept
ANGELES MILLWORK LUMBER CO
CED /CONSOLIDATED ELEC DIST INC
CENTURYLINK -QWEST
DEPARTMENT OF REVENUE -WIRES
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
Parks Dept-
FEIRO MARINE LIFE CENTER
Parks Dept
t.
CED /CONSOLIDATED ELEC DIST INC SUPPLIES
SUPPLIES
SUNSET DO -IT BEST HARDWARE SUPPLIES
THURMAN SUPPLY SUPPLIES
SUPPLIES
Facilities Maintenance
AMSAN
CENTURYLINK -QWEST
MARC'S BLIND REPAIR
Facilities Maintenance
ADT SECURITY SERVICES. INC
CED /CONSOLIDATED ELEC DIST INC
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Description
Excise Tax Return -Nov
PRINTING,SILK SCR,TYPSET
OFFICE SUPPLY,INKS,LEADS
PRINTING,SILK SCR,TYPSET
CEMETERY MARKERS
CEMETERY MARKERS
CEMETERY MARKERS
CEMETERY MARKERS
CEMETERY MARKERS
Ocean View Cemetery
TWINE
SUPPLIES
SUPPLIES
SUPPLIES
12 -14 NC 36045766840858
Excise Tax Return -Nov
SUPPLIES
OFFICE MECH AIDS,SM MACH
ENGINEERING EQUIPMENT
Park Facilities
4TH QUARTER
Marine Life Center
Parks Dept
BUILDING MAINT &REPAIR SER 001
Custodial /Janitorial Svcs
SECURITY,FIRE,SAFETY SERV 001
ELECTRICAL EQUIP SUPPLY 001
SUPPLIES 001
SUPPLIES 001
SUPPLIES 001
SUPPLIES 001
Page 5
Account Number
001 -8050- 343.60 -16
001 -8050- 536.41 -50
001 8050 536.31 -01
001 -8050- 536.41 -50
001 8050 536.34 -01
001 8050 536.34 -01
001 8050 536.34 -01
001 -8050- 536.34 -01
001 8050 536.34 -01
Division Total:
001 8080 576.31 -20
001 8080- 576.31 -20
PAINTS,COATINGS,WALLPAPER, 001 8080 576.31 20.
001 8080 576.31 -20
001- 8080 576.31 -20
001 8080 576.42 -10
001 -8080- 347.30 -18
001 8080 576.31 -20
001 -8080- 576.31 -01
001 8080 576.31 -20
Division Total:
Division Total:
Department Total:
001 8112 555.31 -20
001 8112- 555.31 -20
001 8112 555.31 -20
001 8112 555.31 -20
001- 8112 555.31 -20
Senior Center Facilities Division Total:
JANITORIAL SUPPLIES 001 8130 518.31
JANITORIAL SUPPLIES 001 8130 518.31 01
MACHINERY HEAVY HRDWARE 001 8130 518.31 -01
12 -14 A/C 3604576684085B 001 8130 518.42
8130- 518.31 -01
Division Total:
8131 518.42 -10
8131 518.31 -20
8131 -518 31 -20
8131 518.31 -20
8131 518.31 -20
8131 518.31 -20
Date. 1/11/2012
Invoice Amount
11 11
759.31
38.53
151 76
514.00
544.00
368.00
368.00
201.00
$3,088.59
16.26
128.73
152.18
30.23
45.87
7.28
101 75
10.30
16.12
14.91
$523.63
5,062.50
$5,062.50
$11,705.51
72.54
81.30
4.86
29.47
5.34
$193.51
46.22
786.89
1,862.06
0.73
276.42
$2,972.32
52.46
58.92
110.24
33.15
24.39
76.88
F -17
Vendor
CENTURYLINK -QWEST
THURMAN SUPPLY
Facilities Maintenance
CENTURYLINK -QWEST
DIGITAL IMAGING SOLUTIONS INC
GREAT AMERICA LEASING CORP
Recreation Activities
CENTURYLINK -QWEST
DIGITAL IMAGING SOLUTIONS INC
GREAT AMERICA LEASING CORP
Recreation Activities
CENTURYLINK -QWEST
DIGITAL IMAGING SOLUTIONS INC
SOUND PUBLISHING INC
Recreation Activities
PORT ANGELES CHAMBER OF COMM
Lodging Excise Tax
DEPARTMENT OF REVENUE -WIRES
NORTHERN TOOL EQUIPMENT CO
ANGELES MILLWORK LUMBER CO
BLAKE SAND GRAVEL
CENTURYLINK QWEST
HOLCOMB COMPANY D
INSIGHT PUBLIC SECTOR
LTI, INC
NORSTAR INDUSTRIES INC
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Description
12 -14 NC 36045766840856
12 -05 NC 3604523954268b
SUPPLIES
Central Svcs Facilities
Facilities Maintenance
12 -14 NC 36045766840856
December Copies
OFFICE MACHINES ACCESS
Sports Programs
12 -14 A/C 36045766840856
December Copies
OFFICE MACHINES ACCESS
Special Events
12 -14 NC 36045766840858
December Copies
Open House Adv
Youth /Family Programs
Recreation Activities
General Fund
2011 Marketing Plan
Lodging Excise Tax
Lodging Excise Tax
Lodging Excise Tax Fund
Excise Tax Return -Nov
AIR COMPRESSORS ACCESS
AUTO SHOP EQUIPMENT SUP
Account Number
001 8131 518.42 -10
001 8131- 518.42 -10
001 -8131- 518.31 -20
Division Total:
Department Total:
001 8221 -574 42 -10
001 8221 -574 45 -31
001 8221 -574 45 -31
Division Total:
001- 8222 -574 42 -10
001 8222 -574 45 -31
001 8222 -574 45 -31
Division Total
001 8224 -574 42 -10
001 8224 -574 45 -31
001 -8224- 574.44 -10
Division Total:
Department Total:
Fund Total:
101 1430 557.50 -83
Division Total:
Department Total:
Fund Total:
102- 0000 237.00 -00
102- 0000 237.00 -00
102 0000 237.00 -00
Division Total:
Department Total:
ROAD /HGWY HEAVY EQUIPMENT 102 7230 542.31 -20
FASTENERS, FASTENING DEVS
HARDWARE,AND ALLIED ITEMS
JANITORIAL SUPPLIES
TWINE
HARDWARE,AND ALLIED ITEMS
SALT (SODIUM CHLORIDE)
TANKS:MOBILE,PORT,STATION
TANKS:MOBILE,PORT,STATION
Page 6
102 7230 542.31 -20
102 -7230- 542.31 -20
102 7230 542.35 -01
102 -7230- 542.35 -01
102- 7230- 542.35 -01
HAND TOOLS ,POW &NON POWER 102- 7230- 542.35 -01
HAND TOOLS .POW &NON POWER 102- 7230 542.35 -01
12 -14 A/C 36045766840858 102 -7230- 542.42 -10
ROAD /HWY MAT NONASPHALTIC 102 7230 542.31 -20
COMPUTERS,DP WORD PROC. 102 -7230- 542.48 -02
102 7230 542.31 -01
102 7230 542.31 -01
102 7230 542.31 -20
Date: 1/11/2012
Invoice Amount
0.73
82.24
7.91
$446.92
$3,612.75
0.72
92.75
64 72
$158.19
0.73
92.75
6472
:$158.20
0.73
92.75
148.68
$242.16
$558.55
$79,153.92
2,123.55
$2,123.55
$2,123.55
$2,123.55
19.94
100.80
-15.06
$95.92
495.92
22.88
21.27
6.14
16.37
19.10
154.87
216.79
38.92
3.64
404.67
65.03
4,763 12
10,840.00
831 43
F -18
Vendor
NORSTAR INDUSTRIES INC
NORTHERN TOOL EQUIPMENT CO
OFFICE DEPOT
OLYMPIC STATIONERS INC
PORT ANGELES POWER EQUIPMENT
PUD #1 OF CLALLAM COUNTY
PUGET SAFETY EQUIPMENT INC
ROADWISE, INC
SUNSET DO-lT BEST HARDWARE
SWAIN'S GENERAL STORE INC
WASHINGTON (DES), STATE OF
WASHINGTON (DOT), STATE OF
WASTE CONNECTIONS, INC
Public Works- Street
ATWATER, MALIK VALENTINE
CENTURYLINK -QWEST
CLALLAM CNN ECONOMIC DEV CNCL
INDEPENDENT BIBLE CHURCH
SOUND PUBLISHING INC
Economic Development
CENTURYLINK -QWEST
VERIZON WIRELESS
Economic Development
ABSOLUTE AIR INC
AHRENS, KENNETH E
CAPTAIN T'S
CENTURYLINK QWEST
Gary Brooks
Steve Romberg
Description Account Number
TANKS.MOBILE,PORT,STATION 102- 7230 542.31 -25
AIR COMPRESSORS ACCESS 102 7230 542.35 -01
AUTO SHOP EQUIPMENT SUP 102 -7230- 542.35 -01
SUPPLIES 102 -7230- 542.31 -01
SUPPLIES 102 7230 542.31 -01
SUPPLIES 102 7230 542.31 -20
HARDWARE,AND ALLIED ITEMS 102 7230 542.35 -01
SR 101 Euclid 102- 7230 542.47 -10
FIRST AID SAFETY EQUIP 102 -7230- 542.31 -01
SHIPPING AND HANDLING 102 7230 542.31 -01
CLEANING COMPOSITION /SOLV 102 7230 542.31 -01
HARDWARE,AND ALLIED ITEMS 102 7230 542.31 -20
'HARDWARE;AND-ALLIED ITEMS 102 7230 542.31 -20
HAND TOOLS ,POW &NON POWER 102 7230 542.35 -01
SHOES AND BOOTS 102- 7230 542.31 -01
SHOES AND BOOTS 102 7230 542.31 -01
COMPUTERS,DP WORD PROC. 102- 7230- 542.48 -02
CONSTRUCTION SERVICES,GEN 102 7230 542.48 -10
LANDFILL
Street
Public Works- Street
Street Fund
FINAL PMT FACADE GRANT
12 -14 NC 3604576684085B
4TH QUARTER
FACADE GRANT
Buxton Group
Economic Development
Economic Development
Economic Development
12 14 NC 3604576684085B
12 a/c 264230412 00003
Archaeologist
Economic Development
Cultural Resources
Rugmaster Plus
Rental Fees
Coat Embroidery
12 -14 NC 3604576684085B
BACK UP HARD DRIVE FOR LO
2 27" MONITORS FOR CAD MA
NATIONAL EMERGENCY NUMBER ASSN Memebership 2012
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Page 7
102- 7230 542.48 -10
Division Total:
Department Total:
Fund Total:
103 1511 558.49 -91
103 1511 558.42 -10
103 1511- 558.41 -50
103- 1511 558.49 -91
103- 1511- 558.44 -10
Division Total:
Department Total:
Fund Total:
106 -1512- 558.42 -10
106 1512- 558.42 -10
Division Total:
Department Total:
Fund Total:
107- 5160 528.31 -80
107 -5160- 528.45 -30
107 5160 528.20 -80
107 5160 528.42 -10
107 5160 528.31 -60
107 5160 528.31 -60
107 -5160- 528.49 -01
Date 1/11/2012
Invoice Amount
5,420.00
1,300,79
194.31
53.45
27.08
92.80
95.22
16.59
979.28
41.63
6,437.01
17:89
.121:93' m
21.88
116.96
138.64
519.28
2,205.66
6,287.20
$41,491.83
$41,491.83
$41,395.91
4,205.04
0.36
3,750.00
7,150.00
265.00
$15,370.40
$15,370.40
$15,370.40
0.73
37.30
$38.03
$38.03
$38.03
536.58
700.00
141 46
19.65
97 73
615.02
F 13gQ0
Vendor
NEW WORLD SYSTEMS
PETEK, THOMAS C PHD
WA STATE PATROL
Pencom
FERGUSON ENTERPRISES INC
Capital Projects -Pub Wks GF-Pub Wks Projects
CRAIG BAAR EXCAVATING L tC`r _f 's'CONSTRUCTION.SERVICES,GEN
Capital Projects -Pub Wks
BUILDERS EXCHANGE OF WA INC
Capital Projects -Pub Wks
FEDERAL EXPRESS CORP
Capital Proj -Parks Rec
BPA -POWER WIRES
DEPARTMENT OF REVENUE -WIRES
GENERAL PACIFIC INC
HUGHES UTILITIES LTD
CARLINS, DUANE
FARRIS, SARA D
GENTILE, CRAIG
STAUFFER, LORI A
WESCO DISTRIBUTION INC
CENTU RYLIN K -QWEST
CLALLAM CNTY UTLTY COORD CNCL
VERIZON WIRELESS
Public Works- Electric
CENTURYLINK -QWEST
Public Works Electric
AMSAN
BANK OF NEW YORK -DEBT SVC WIRE
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011
Description
COMPUTERS,DP WORD PROC
COMPUTERS,DP WORD PROC
COMPUTERS,DP WORD PROC
COMPUTERS,DP WORD PROC
HEALTH RELATED SERVICES
Health Related Svcs
MANAGEMENT SERVICES
Pencom
Pencom
Pencom Fund
BUILDER'S SUPPLIES
GF Street Projects
COMMUNICATIONS /MEDIA SERV
ST -Multi -Modal Transp Ctr
Capital Projects -Pub Wks
Shipping Chgs
Misc Parks Projects
Capital Proj -Parks Rec
Capital Improvement
November Power Wire
Excise Tax Return -Nov
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
OVERPAYMENT -1138 W 7TH ST
FINAL BILL REFUND
FINAL BILL REFUND
FINAL BILL REFUND
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
12 -14 NC 36045766840856
MEMBERSHIPS
12 -22 a/c 571136182 -00001
Engineering Electric
12 14 A/C 3604576684085B
Power Systems
OFFICE SUPPLIES, GENERAL
PORANGEREF05 Dbt Pmt
Page 8
To: 1/6/2012
Account Number
107- 5160- 594.65 -10
107- 5160- 594.65 -10
107 -5160- 594.65 -10
107 -5160- 594.65 -10
107- 5160 528.41 -50
107 5160 528.41 -50
107 -5160- 528.48 -10
Division Total:
Department Total:
Fund Total:
310- 7919- 594.65 -10
Division Total:
310 7930 595:65-10'
Division Total:
310 -7965- 595.44 -10
Division Total:
Department Total:
310 -8985 -594 42 -10
Division Total:
Department Total:
Fund Total:
401 0000 213.10 -00
401 0000 237.00 -00
401 0000 -141 40 -00
401 0000 -141 40 -00
401 0000 122.10 -99
401 0000 122.10 -99
401 0000 122.10 -99
401 0000 122.10 -99
401 0000 -141 40 -00
401 0000 -141 40 -00
401- 0000 -141 40 -00
Division Total:
Department Total:
401 7111 533.42 -10
401 7111 533.49 -01
401- 7111 533.42 -10
Division Total:
401 7120 533.42 -10
Division Total:
401 7180- 533.31 -01
401 7180 592.81 -10
Date' 1/11/2012
Invoice Amount
4,943.04
7,588.00
813.00
9,430.80
600.00
300.00
1,065.00
$26,980.28
$26,980.28
$26,980.28
3,606.35
$3,606:35
4;355:82
$4,355.82
117 50
$117.50
$8,079.67
6.03
$6.03
$6.03
$8,085.70
210,660.00
1,722.35
167 48
1,417.55
125.00
77.80
43.67
52.64
1,288.88
4,915.85
1,298.63
$221,769.85
$221,769.85
2.18
25.00
36.40
$63.58
2.18
$2.18
82.55
0.10
F 20
Vendor
CANON USA, INC
CAPTAIN T'S
CED /CONSOLIDATED ELEC DIST INC
CENTURYLINK -QWEST
DEPARTMENT OF REVENUE -WIRES
H R PARTS EQUIPMENT INC
IMSA -INTNL MUNICIPAL SGNL ASSC
BRIAN WAHTO
Trent Peppard
QWEST DBA CENTURYLINK REFUND FOR NEW 401- 7180 379.00 -00
GENERAL- 401- 7180=533.31' -01-
OFFICE SUPPLIES, GENERAL 401 7180 533.31 -01
OLYMPIC LAUNDRY DRY CLEANERS LAUNDRY /DRY CLEANING SERV 401 -7180- 533.41 -50
OFFICE DEPOT
PORT OF PORT ANGELES
PUD #1 OF CLALLAM COUNTY
QUILL CORPORATION OFFICE SUPPLIES, GENERAL
SNAP -ON TOOLS CHUGGER DEANE ELECTRICAL EQUIP SUPPLY
-SUNSET DO -IT BEST HARDWARE
THURMAN SUPPLY
VERIZON WIRELESS
WESTERN SYSTEMS, INC
Public Works- Electric
FERGUSON ENTERPRISES INC
FOWLER COMPANY, H D
AMSAN
CENTURYLINK -OWEST
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Description
RENTAL OR LEASE SERVICES
FIRE PROTECTION EQUIP /SUP
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
12 -14 A/C 3604576684085B
Excise Tax Return -Nov
ELECTRICAL EQUIP SUPPLY
MEMBERSHIPS
Outage w /11th
MEAL REIMBURSEMENT
Floor Mat Exchange
Lease Fees
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP& SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL CABLES WIRES
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
11 -22 a/c 571136182 -00002
MARKERS, PLAQUES,SIGNS
Electric Operations
Public Works- Electric
Electric Utility Fund
PIPE AND TUBING
PIPE FITTINGS
PLUMBING EQUIP FIXT,SUPP
PIPE FITTINGS
PAPER PLASTIC DISPOSABL
12 -14 A/C 3604576684085B
12 -23 a/c 20611255315BT
Page 9
Account Number
401 7180 533.45 -31
401 7180- 533.48 -10
401 7180 533.34 -02
401- 7180- 533.34 -02
401 7180 533.34 -02
401 7180 533.42 -10
401 7180 533.49 -50
401 7180 533.34 -02
401- 7180 533.49 -01
401 7180 533.31 -01
401 7180 533.31 -01
401 7180 -533 41 -50
401 7180 533.45 -30
401 -7180- 533.34 -02
401 7180- 533.31 -01
401- 7180 533.35 -01
401 7180- 533.34 -02
401 7180 533.34 -02
401 7180- 533.34 -02
401 7180- 533.34 -02
401 7180- 533.34 -02
401 7180 533.34 -02
401 7180- 533.35 -01
401 7180 533.35 -01
401 7180 533.42 -10
401 7180- 533.34 -02
Division Total:
Department Total:
Fund Total:
402 0000 -141 40 -00
402 0000 -141 40 -00
402 0000 -141 40 -00
402 0000 -141 40 -00
Division Total:
Department Total:
402 7380 534.31 -01
402 7380 -534 42 -10
402 7380 -534 42 -10
Date' 1/11/2012
Invoice Amount
176.61
71,54
41 19
38.33
38.18
17 47
94,671.02
33.43
40.00
30.50
30.50
'112.26
22.25"
29.66
72.35
72.35
4,100.00
35.06
234.85
249.21
24.37
15.18
10.21
4 79
18.85
43.84
34 19
9.03
294.95
24,999.82
$125,654.64
$125,720.40
$347,490.25
116 15
1,629.10
2,830.07
2,808.42
$7,383.74
$7,383.74
345 45
6.55
64.59
F 21
Vendor
CENTURYLINK-OWEST
DEPARTMENT OF REVENUE -WIRES
DITCH WITCH
FERGUSON ENTERPRISES INC
LAKESIDE INDUSTRIES INC
PORT ANGELES POWER EQUIPMENT
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
THURMAN SUPPLY
TWISS ANALYTICAL LABORATORIES TESTING &CALIBRATION SERVI
USA BLUEBOOK" FIRST AID SAFETY: EQUIP•
Public Works -Water
DEPARTMENT OF REVENUE -WIRES
CANON USA, INC
CED /CONSOLIDATED ELEC DIST INC
CENTURYLINK -QWEST
DEPARTMENT OF REVENUE -WIRES
EDGE ANALYTICAL
FASTENAL INDUSTRIAL
FEDERAL EXPRESS CORP
FERGUSON ENTERPRISES INC
KAMAN INDUSTRIAL TECHNOLOGIES
LINCOLN INDUSTRIAL CORP
NORTHSTAR CHEMICAL, INC
OLYMPIC STATIONERS INC
PUD #1 OF CLALLAM COUNTY
PUGET SAFETY EQUIPMENT INC
SEARS COMMERCIAL ONE
SUNSET DO-IT BEST HARDWARE
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To. 1/6/2012
Description
12 -14 a/c 3604571270975B
12 -10 a/c 360Z100240955B
Excise Tax Return -Nov
SUPPLIES
PIPE FITTINGS
Excise Tax Return -Nov
OFFICE MACHINES ACCESS
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
12 -14 A/C 36045766840856
12 -14 a/c 36045748592476
12 -08 a/c 36056503656966
12 -14 a/c 36045763156898
Excise Tax Return -Nov
TESTING &CALIBRATION SERVI
ELECTRICAL EQUIP SUPPLY
Shipping Chgs
PLUMBING EQUIP FIXT,SUPP
SHIPPING AND HANDLING
ELECTRICAL EQUIP SUPPLY
Pipe /Paint
CHEMICAL, COMMERCIAL,BULK
SUPPLIES
Brook Ave
FIRST AID SAFETY EQUIP
FIRST AID SAFETY EQUIP
CHEMICAL LAB EQUIP SUPP
HARDWARE,AND ALLIED ITEMS
HARDWARE,AND ALLIED ITEMS
Page 10
Account Number
402 7380 -534 42 -10
402 7380 -534 42 -10
402- 7380 -534 49 -50
402 7380 534.31 -20
402 7380 534.31 -01
NAND TOOLS ,POW &NON POWER402- 7380 534.35 -01
ROAD /HWY MATERIALS ASPHLT 402 7380 534.31 -20
ELECTRICAL EQUIP SUPPLY 402- 7380 534.35 -01
PIPE FITTINGS 402 7380 534.31
HARDWARE,AND ALLIED ITEMS 402 7380 534.31
TAPE(NOT DP,SOUND,VIDEO) 402 7380 534.31 -20
402- 7380 -534 41 -50
'402- 7380 534.31 -0.1-
Water Division Total:
Public Works -Water Department Total:
Water Fund Fund Total:
403 0000 237.00 -00
Division Total:
Department Total:
403 7480 535.45 -31
403 -7480- 535.31 -20
403 7480 535.31 -20
403 7480 535.42 -10
403 7480 535.42 -10
403 -7480- 535.42 -10
403 7480 -535 42 -10
403- 7480- 535.49 -50
403 7480 535.41 -50
403 7480- 535.31 -01
403 7480 535.42 -10
403 7480 535.31 -20
403 7480 535.42 -10
403 -7480- 535.31 -20
403 7480 535.35 -01
403 7480 -535 31 -05
403 7480- 535.31 -01
403- 7480 535.47 -10
403 7480 535.31 -01
403 7480 535.31 -01
403 -7480- 535.31 -01
403 7480 535.31 -01
403 -7480- 535.31 -20
Date 1/11/2012
Invoice Amount
177.24
149.50
17,924 18
161 14
533.03
821.67
848.08
997.24
-15.59
34 70
56.65
215.00'
16.01=
$22,466.62
$22,466.62
$29,850.36
54.57
$54.57
$54.57
174.64
156.10'
134.23
5.82
82.14
41 12
82.24
12,466.67
534.00
28.51
73.22
3,377.07
298.10
1,697.65
113.88
3,653.30
40.32
225.96
54.20
63.04
14.50
29.25
24.37
F 22
Vendor
SWAIN'S GENERAL STORE INC
TELEDYNE ISCO, INC
THURMAN SUPPLY
WHITNEY EQUIPMENT CO INC
Public Works -WW /Stormwtr
DEPARTMENT OF REVENUE -WIRES
CENTURYLINK -QWEST
CLINICARE OF PORT ANGELES INC
DATABAR INCORPORATED'''
DEPARTMENT OF REVENUE -WIRES
OLYMPIC STATIONERS INC
PACIFIC OFFICE EQUIPMENT INC
SOUND PUBLISHING INC
WASTE CONNECTIONS, INC
Public Works -Solid Waste
ADAPT CONSULTING INC
DEPARTMENT OF REVENUE -WIRES
ADAPT CONSULTING INC
ASM SIGNS
BAXTER AUTO PARTS #15
BLAKE SAND GRAVEL
CENTURYLINK -QWEST
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Description Account Number
HAND TOOLS ,POW &NON POWER403 -7480- 535.35 -01
CONTRL,INDICA,RECORD INST 403 7480 535.48 -10
SUPPLIES 403 7480 535.31 -20
PIPE FITTINGS 403 7480 535.31 -20
Wastewater Division Total:
Public Works- WW /Stormwtr Department Total:
Wastewater Fund Fund Total:
Excise Tax Return -Nov 404- 0000 237.00 -00
12 -14 NC 3604576684085B
DOT PHYSICALS (2)
COMMUNICATIONS /MEDIA :S ERV'
Excise Tax Return -Nov
OFFICE SUPPLIES, GENERAL
SUPPLIES
Thanksgtving
Curbside Recycling
ENVIRONMENTAL &ECOLOGICAL
Solid Waste- Collections Division Total:
Public Works -Solid Waste
Division Total:
Department Total:
404 7580 -537 42 -10
404 7580 -537 49 -90
404: 7580- 53744 =10'
404 7580 -537 49 -50
404 7580 -537 44 -10
404 7580 537.31 -01
404 7580 -537 44 -10
404 7580 -537 41 -51
404 7580 -537 41 -51
Department Total:
Solid Waste Collections Fund Total:
AMUSEMENT, DECORATIONS, ENT 405 0000 237.00 -00
Excise Tax Return -Nov 405- 0000 237.00 -00
Excise Tax Return -Nov 405 0000 -237 10 -00
Division Total:
Department Total:
AMUSEMENT,DECORATIONS,ENT 405 -7538 -537 44 -10
SIGNS, SIGN MATERIAL 405- 7538 -537 49 -90
PAINTS,COATINGS,WALLPAPER 405 -7538- 53748 -10
BUILDER'S SUPPLIES 405 7538 -537 48 -10
BUILDER'S SUPPLIES 405 7538 -537 48 -10
12 -14 NC 3604576684085B 405 7538 -537 42 -10
CLALLAM CNTY SOLID WASTE DEPT ENVIRONMENTAL &ECOLOGICAL 405- 7538 -537 41 -51
ENVIRONMENTAL &ECOLOGICAL 405- 7538 -537 49 -90
DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Nov 405- 7538 -537 49 -50
EDGE ANALYTICAL TESTING &CALIBRATION SERVI 405 7538 537 41 -51
TESTING &CALIBRATION SERVI 405- 7538 -537 41 -51
TESTING &CALIBRATION SERVI 405 7538 -537 41 -51
TESTING &CALIBRATION SERVI 405 7538 -537 41 -51
FEDERAL EXPRESS CORP Shipping Chgs 405- 7538 -537 42 -10
FRESH DESIGN ARCHITECT &OTHER DESIGN 405 7538 537 44 -10
Page 11
Date: 1/11/2012
Invoice Amount
36.00
14,473.57
32.93
1,127.36
$39,040.19
$39,040.19
$39,094.76
17.24
$17.24
$17.24
2.91
210.00
-2, 554:89
12,650.40
67.64
920.31
419.93
0.80
48,822.67
$65,649.55
$65,649.55
$65,666.79
-12.37
94.50
81.98
$164.11
$164.11
159.63
150.89
58.79
19.96
12.35
2.91
6,000.00
2,374.61
20,993.54
192.00
264.00
150.00
48.00
27.99
45.00
F 23
City of Port Angeles
City Council Expenditure Report
Vendor Description
LAKESIDE INDUSTRIES INC ROAD /HWY MATERIALS ASPHLT
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET
PORT ANGELES POWER EQUIPMENT AUTO TRUCK MAINT ITEMS
SOUND PUBLISHING INC Recycle Adv
WAK IN MAN, INC ENVIRONMENTAL &ECOLOGICAL
WASTE CONNECTIONS, INC ENVIRONMENTAL &ECOLOGICAL
BLDG CONSTRUC. SERVICES-
ENVIRONMENTAL&ECOLOGICAL
ENVIRONMENTAL &ECOLOGICAL
ENVIRONMENTAL &ECOLOGICAL
Public Works -Solid Waste SW Transfer Station
ASPECT CONSULTING, LLC LANDFILL
P.ublic.Works -Solid Waste •Solid Waste Landfill
Public Works -Solid Waste
Solid Waste -LF/Trf Stn
CENTURYLINK QWEST 12 -14 A/C 3604576684085B
DEPARTMENT OF REVENUE -WIRES Excise Tax Return Nov
HERRERA ENVIRONMENTAL CONSULTAr Stormwater Review
Stormwater Review
USA BLUEBOOK SPRAYING EQUIPMENT
WATER SEWAGE EQ
SHIPPING AND HANDLING
VERIZON WIRELESS 12 -22 a/c 571136182 -00001
Public Works -WW /Stormwtr Stormwater
Public Works -WW /Stormwtr
Stormwater Fund
DEPARTMENT OF REVENUE -WIRES Excise Tax Return Nov
PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS /OBSOLETE
Medical Supplies
Medical Supplies
Medical Supplies
Medical Supplies
BLUMENTHAL UNIFORMS EQUIP CLOTHING APPAREL
CENTURYLINK QWEST 12 14 NC 3604576684085B
CLALLAM CNTY EMS Medic I Advisory
PROGRESSIVE MEDICAL INTERNATIONAI Medical Supplies
SALE SURPLUS /OBSOLETE
Medical Supplies
Medical Supplies
Medical Supplies
From: 12/24/2011 To: 1/6/2012
Page 12
Account Number
405 7538 -537 41 -51
405 7538 -537 44 -10
405 7538 -537 48 -10
405- 7538 -537 44 -10
405 7538 -537 48 -10
405 7538 -537 41 -51
405 7538 -537 41 -51
405- 7538 -537 41 -51
405- 7538- 582.75 -10
405 7538- 592.83 -10
Division Total:
405 7585 -537 41 -50
Date 1/11/2012
Fund Total:
406 7412 -538 42 -10
406 7412 538.49 -50
406- 7412 538.41 -50
406 7412 538.41 -50
406 7412- 538.35 -01
406 -7412- 538.35 -01
406 7412 538.35 -01
406 -7412- 538.42 -10
Division Total:
Department Total:
Fund Total:
409 0000 237.00 -00
409 0000 237.00 -00
409 0000 237.00 -00
409- 0000 237.00 -00
409 0000 237.00 -00
409 0000 237.00 -00
Division Total:
Department Total:
409- 6025- 526.20 -80
409 6025 526.42 -10
409 6025- 526.41 -50
409 6025 526.31 -01
409- 6025 526.31 -02
409- 6025 526.31 -02
409 6025- 526.31 -02
409- 6025 526.31 -02
Invoice Amount
1,358 17
959.72
36.85
168.00
759.88
5,367.28
234,341.62
1,241 18
25,709.13
37,069.59
$337,511.09
4,246.25
Division Total: $4,246.25
Department Total:
$341,757.34
$341,921 45
1 46
3,617.03
885.99
4,528 46
1,620.57
248.24
149.13
19.24
$11,070.12
$11,070.12
$11,070.12
311.92
-4.66
56.33
52.71
-50.69
80.66
$66.87
$66.87
387.91
8.73
600.00
451 73
60.03
680.17
515.91
765.04
F 24
Vendor
PROGRESSIVE MEDICAL INTERNATIONAI Medical Supplies
Medical Supplies
Medical Supplies
VERIZON WIRELESS 12 -15 a/c 264395724 -00001
Medic I
Fire Department
Fire Department
AIR FLO HEATING COMPANY INC
CENTURYLINK -QWEST
DAVE'S HEATING COOLING SVC
ENTERPRISE RENT -A -CAR CitjRebate
EVERWARM HEARTH HOME INC City Rebate
FLUID MARKET STRATEGIES City Rebate
City Rebate
HABITAT FOR HUMANITY OF CL COUNTY City-Rebate--
TIM DAVIS City Rebate
PENINSULA HEAT INC
RENOVATION SOLUTIONS, LLC
Public Works Electric
CAPACITY PROVISIONING INC
CTS NORTHWEST, INC
IBM CORPORATION
WASHINGTON (DES), STATE OF
Public Works- Electric
CH2M HILL INC
Public Works -Water
BROWN AND CALDWELL
BUILDERS EXCHANGE OF WA INC
Public Works -WW /Stormwtr
BAXTER AUTO PARTS #15
Description
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Medic I Utility Fund Total:
421 7121 533.49 -86
421- 7121- 533.42 -10
421 7121 533.49 -86
421 7121 533.49 -86
421 7121 533.49 -86
421 -7121: 533.49 =86'"
421 7121 533.49 -86
421 7121 533.49 -86
421 7121- 533.49 -86
421 7121 533.49 -86
421 7121 533:49 -86
421 7121 533.49 -86
421 7121- 533.49 -86
Conservation Division Total:
Public Works Electric Department Total:
Conservation Fund Total:
UNPLANNED POWERED FIBER 451- 7188- 594.65 -10
Street Lighting Upgrades 451 7188 594.65 -10
COMPUTER HARDWARE &PERIPHI451 7188 594.65 -10
COMPUTERS,DP WORD PROC. 451 7188 594.65 -10
Electric Projects Division Total:
Public Works- Electric Department Total:
Electric Utility CIP Fund Total:
Water Utility Prof Svc 452- 7388 -594 41 -50
Water Projects Division Total:
Public Works -Water Department Total:
City Rebate
12 -14 A/C 3604576684085B
City Rebate
City Rebate
City Rebate
City Rebate
City Rebate
Water Utility CIP
Pmt #49 -CSO Project
COMMUNICATIONS /MEDIA SERV
Wastewater Projects
Public Works- WW /Stormwtr
WasteWater Utility CIP
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
Page 13
Account Number
409 6025 526.31 -13
409 6025 526.31 -13
409 6025 526.31 -13
409 6025 526.42 -10
Division Total:
Department Total:
Fund Total:
453 7488 -594 41 -50
453 7488 -594 44 -10
Division Total:
Department Total:
Fund Total:
501 0000 -141 40 -00
501 0000 -141 40 -00
J.
Date: 1/11/2012
Invoice Amount
275.12
138.21
275.77
86.50
$4,245.12
$4,245.12
$4,311.99
1,500.00
1 46
1,900.00
1,900.00
1,500:00
'105:00
275.94
5.340 75
3,095.78
1,200.00
50.00
1,500.00
1,143.18
$19,512.11
$19,512.11
$19,512.11
18,027 19
241,111.97
14,284.95
50,084.03
$323,508.14
$323,508.14
$323,508.14
61,436.10
$61,436.10
$61,436.10
$61,436.10
33,798.38
1,000.25
$34,798.63
$34,798.63
$34,798.63
100.55
200.95
F 25
r.•
Vendor Description
BAXTER AUTO PARTS #15 AUTO TRUCK MAINT ITEMS
FIRESTONE COMPLETE AUTO CARE AUTO TRUCK MAINT ITEMS
LES SCHWAB TIRE CENTER AUTO TRUCK MAINT ITEMS
LINCOLN INDUSTRIAL CORP
MCMASTER -CARR SUPPLY CO
NAPA AUTO PARTS
PETTIT OIL COMPANY
SOLID WASTE SYSTEMS, INC
SYSTEMS FOR PUBLIC SAFETY, INC
ARAMARK
BAXTER AUTO PARTS #15
CENTURYLINK -QWEST
CUMMINS NORTHWEST INC
FEDERAL EXPRESS CORP
FIRESTONE COMPLETE AUTO CARE
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
AUTO TRUCK MAINT ITEMS
SHIPPING AND HANDLING
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK ITEMS
n r -a AUTO TRUCK MAINT-'ITEMS'
AUTO TRUCK ACCESSORIES
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
FUEL,OIL,GREASE, LUBES
FUEL,OIL,GREASE, LUBES
FUEL,OIL,GREASE, LUBES
FUEL,OIL,GREASE, LUBES
FUEL•,OIL,GREASE,- &LUBES
FUEL,OIL,GREASE, LUBES
AUTO TRUCK MAINT ITEMS
RADIO TELECOMMUNICATION
AUTO TRUCK ACCESSORIES
LAUNDRY /DRY CLEANING SERV
LAUNDRY /DRY CLEANING SERV
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
12 -14 NC 3604576684085B
BELTS AND BELTING
BELTS AND BELTING
Shipping Chgs
AUTO TRUCK MAINT ITEMS
SHIPPING AND HANDLING
Page 14
Da[e• 1/11/2012
Account Number Invoice Amount
501 0000 -141 40 -00 65.33
501- 0000 -141 40 -00 1,251.58
501 0000 -141 40 -00 169.56
501- 0000 -141 40 -00 19.36
501 0000 237.00 -00 -20.95
501 0000 -141 40 -00 27.00
501 0000 -141 40 -00 167.22
501 0000 14140 -00 43.27
501- 0000 -141 40 -00 43.27
501- 0000 -141 40 -00 174.39
501 0000 -141 40 -00 38.92
501- 0000 141 40 -00 17.50
501 =0000- 14140 -00 rT. •4771757'`s :h
501 0000 -141 40 -00
501 0000 -141 40 -00
501 0000 -141 40 -00
501 0000 141.20 -00
501 0000 141.20 -00
501- 0000 141.20 -00
501 0000 141.20 -00
501- 0000 141.20 -00
501 0000 141.20 -00
501 0000 -141 40 -00
501- 0000 -141 40 -00
501- 0000 -141 40 -00
Division Total:
Department Total:
501- 7630 548.49 -90
501- 7630 548.49 -90
501 7630 548.31 -01
501- 7630 548.34 -02
501- 7630 548.34 -02
501- 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 -7630- 548.34 -02
501 7630 548.42 -10
501 7630 548.34 -02
501- 7630 548.34 -02
501 7630 548.42 -10
501- 7630 548.34 -02
501 7630 548.34 -02
12.94
9.04
37.87
7,160 32
6,265.02
6,613.91
7,116.49
882.01-
967.59
1,268.29
1,026.05
512.46
$34,241.69
$34,241.69
22.30
22.30
10.49
19.05
5.41
12.19
57.58
18.51
-18.51
5.10
71 19
-48.54
5.61
441.35
65.16
F 26
5
f
Vendor
H R PARTS EQUIPMENT INC
HEARTLINE
JOHN WAYNE'S M S SERVICE
LEAVITT MACHINERY USA, INC
LES SCHWAB TIRE CENTER
MATCO TOOLS
NAPA AUTO PARTS
LINCOLN'INDUSTRIAL CORP
MCMASTER -CARR SUPPLY CO
PACIFIC OFFICE EQUIPMENT INC
PENINSULA TRUCK LINES
PETTIT OIL COMPANY
PORT ANGELES FORD LINCOLN
PORT ANGELES TIRE FACTORY
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Description
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
SHIPPING AND HANDLING
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
SHIPPING AND HANDLING
AUTO TRUCK MAINT ITEMS
SHIPPING AND HANDLING
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
METALS,BARS, PLATES, RODS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
SHIPPING AND HANDLING
BELTS AND BELTING
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
BELTS AND BELTING
AUTO TRUCK MAINT ITEMS
OFFICE SUPPLIES, GENERAL
SHIPPING AND HANDLING
FUEL,OIL,GREASE, LUBES
FUEL,OIL,GREASE, LUBES
FUEL,OIL,GREASE, LUBES
FUEL,OIL,GREASE, LUBES
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
Page 15
Account Number
501- 7630 548.34 -02
501- 7630 548.34 -02
501 7630 548.34 -02
501- 7630 548.34 -02
501 7630 548.34 -02
501- 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 -7630- 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02.
501- 7630 548:34 -02
501 -7630- 548.34 -02
501 7630 548.34 -02
501 7630 548.35 -01
501 7630 548.31 -01
501 7630 548.31 -01
501 -7630- 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.31 -01
501 7630 548.34 -02
501 7630 548.32 -12
501- 7630 548.32 -13
501 7630 548.32 -13
501 7630 548.32 -13
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501- 7630 548.34 -02
501- 7630 548.34 -02
501- 7630 548.34 -02
Date' 1/11/2012
Invoice Amount
40.57
186.02
17.34
41.93
221.03
98.59
134 12
112.52
26.34
10.84
167.93
32.52
108:31
303.52
77 42
29.65
256.92.-
13.41
40.11
2.37
754.85
79.44
225.00
431.52
146.34
-40.11
7.25
33.50
126.43
112.40
377.38
321.28
3.00
161.91
11.26
112.74
100.00
35.10
19.45
18.37
75.70
24 41
F 27
Vendor
PORT ANGELES TIRE FACTORY
QUALITY 4X4 TRUCK SUPPLY
RUDY'S AUTOMOTIVE
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
TRANCO TRANSMISSIONS INC
UNITED PARCEL SERVICE
VALLEY FREIGHTLINER INC
Public Works -Equip Svcs
CHANNEL SOLUTIONS
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Description
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL'LABOR.SERVICES.
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
GASES CONT.EQUIP.LAB,WELD
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
Shipping Chgs
AUTO TRUCK MAINT ITEMS
SHIPPING AND HANDLING
Equipment Services
Public Works -Equip Svcs
Equipment Services
DATA PROC SERV &SOFTWARE
Page 16
Account Number
501- 7630 548.34 -02
501- 7630 548.34 -02
501 -7630- 548.34 -02
501 -7630- 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501- 7630 548.34 -02
501 7630 548.34 -02
501- 7630 548.34 -02
501 7630 548.34 -02
501 7630 548:34 -02
'501- 7630 548:34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 -7630- 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501- 7630 548.34 -02
501- 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 -548 45 -30
501 7630 548.34 -02
501 7630- 548.34 -02
501 -7630- 548.34 -02
501 7630 548.34 -02
501- 7630 548.31 -01
501 -7630- 548.34 -02
501 -7630- 548.34 -02
Division Total:
Department Total:
Fund Total:
502- 0000 237.00 -00
Date 1/11/2012
Invoice Amount
99.08
19.46
411.94
73.45
153.93
220.00
298.78
298.04
792.53
664 19
108.40
632.93
177.51
30.39
73.50
75.70
159.41
138.21
280.88
23.84
275.15
243.90
206.50
190 44
182.11
159.51
36.42
17.80
53.37
16.87
71.20
7.83
3.11
181 74
118.31
7 74
46.24
10.84
$10,829.58
$10,829.58
$45,071.27
252.00
F 28
Vendor
DEPARTMENT OF REVENUE -WIRES
IT XCHANGE CORP
CENTURYLINK -QWEST
I.T XCHANGE CORP
IBM CORPORATION
OLYPEN, INC
SUGA
WASHINGTON (DES), STATE OF
Finance Department
CHANNEL SOLUTIONS
'UNGARD•PUBLIC'SECTOR
WASHINGTON (DES), STATE OF
Finance Department
AWC EMPLOYEE BENEFITS TRUST
NW ADMIN TRANSFER ACCT
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Description Account Number
Excise Tax Return -Nov 502- 0000 237.00 -00
COMPUTER HARDWARE &PERIPH1502 -0000- 237.00 -00
Division Total:
Department Total:
12 -14 A/C 3604576684085B 502 2081 518.42 -10
COMPUTER HARDWARE &PERIPHI502 2081 518.48 -10
COMPUTER SOFTWARE FOR MIC 502 2081 518.48 -10
STATIC IP RENEWAL 1/1/201
2012 MEMBERSHIP RENEWAL
COMPUTERS,DP WORD PROC
Information Technologies
DATA PROC SERV &SOFTWARE
DATA PROC SERV. &SOFTWARE
COMPUTERS,DP WORD PROC
IT Capital Projects
Finance Department
Information Technology
Med.DenNis Premiums
LT Disability
Life Insurance
Li MedNis Premiums
REIMBURSE MEDICARE -DEC
REIMBURSE MEDICARE -DEC
REIMBURSE MEDICARE -DEC
Disability Board December
REIMBURSE MEDICARE -DEC
REIMBURSE MEDICARE -DEC
REIMBURSE MEDICARE -DEC
Disability Board December
Disability Board- December
REIMBURSE MEDICARE -DEC
Disability Board December
REIMBURSE MEDICARE -DEC
Disability Board December
REIMBURSE MEDICARE -DEC
REIMBURSE MEDICARE -DEC
REIMBURSE MEDICARE -DEC
S /NW /WT
RETIREES
Disability Board December
REIMBURSE MEDICARE -DEC
Disability Board- December
Page 17
502 2081 518.42 -10
502- 2081 518.49 -01
502 2081 518.31 -60
Division Total:
502 -2082- 594.65 -10-
502- 2082 594'.65 =.10n. 'er
502 2082 594.65 -10
Division Total:
Department Total:
Fund Total:
503 1631 -517 46 -30
503- 1631 -517 46 -31
503 1631 -517 46 -32
503 1631 -517 46 -34
503 1631 -517 46 -35
503 1631 -517 46 -35
503 1631 -517 46 -35
503- 1631 -517 46 -35
503 1631 -517 46 -35
503 -1631 -517 46 -35
503 1631 -517 46 -35
503 1631 -517 46 -35
503- 1631 -517 46 -35
503 1631 -517 46 -35
503 1631 -517 46 -35
503 1631 -517 46 -35
503 1631 -517 46 -35
503 1631 -517 46 -35
503 1631 -517 46 -35
503- 1631 -517 46 -35
503 1631 -517 46 -33
503- 1631 -517 46 -34
503 1631 -517 46 -35
503- 1631 -517 46 -35
503 1631 -517 46 -35
Date 1/11/2012
Invoice Amount
72.16
-287 70
$467.54
$467.54
6.55
3,712.70
1,934.94
600.00
195.00
8,314 76
$14,763.95
3,252.00
4 ;254 70
3,325.91
$10,832.61
$25,596.56
$25,129.02
250,319.89
4,742.37
1,878.22
10,873.39
115.40
96.50
96.50
199.02
96.50
565.40
96.50
527 45
318.43
96.50
170.00
96.50
3,990.52
96.50
96.50
96.50
67,775.50
10,245.80
584.51
96.50
174 11
F 29
Vendor
Self Insurance
GELLOR INSURANCE INC
Self Insurance
WCIA (WA CITIES INS AUTHORITY)
SelfInsurance
AWC EMPLOYEE BENEFITS TRUST
Fireman's Pension
HILLARY'S OLD TOWN BARBER SHOP
CENTURYLINK -QWEST
DIGITAL IMAGING SOLUTIONS INC
GREAT AMERICA LEASING CORP
SENIUK, JAKE
Esther Webster /Fine Arts
AFLAC
ASSOCIATION OF WASHINGTON CITIES
EMPLOYEES ASSOCIATION
LEOFF
OFFICE OF SUPPORT ENFORCEMENT
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Description
Disability Board December
REIMBURSE MEDICARE -DEC
Disability Board December
Other Insurance Programs
EXCESS COMP INSURANCE
Worker's Compensation
LIABILITY CLAIMS AS OF 12
Comp Liability
Self Insurance
Self Insurance Fund
Retiree Premiums
REIMBURSE MEDICARE -DEC
..REIMBURSE MEDICARE -DEC
Disability Board December
Disability Board December
REIMBURSE MEDICARE -DEC
REIMBURSE MEDICARE -DEC
Fireman's Pension
Fireman's Pension
Firemen's Pension
RFND DEC 2011, BUS CLOSED
Off Street Parking Fund
12 -14 NC 3604576684085B
December Copies
OFFICE MACHINES ACCESS
Lighting
Telephone
Transport Art-Ferry
Transport Art-Ferry
Kitchen Supplies
Postcards
Print Banner
Esther Webster /Fine Arts
Esther Webster /Fine Arts
Esther Webster Fund
AFLAC SUPP INS
AWC SUPP LIFE INS
P/R Deductions pe 12 -25
P/R Deductions pe 12 -11
PM DEDUCTIONS PE 12 -11
Page 18
Account Number
503 1631 -517 46 -35
503- 1631 -517 46 -35
503 1631 -517 46 -35
Division Total:
503- 1661 -517 41 -50
Division Total:
503 1671 -517 41 -50
Division Total:
Department Total:
Fund Total:
602 6221 -517 46 -35
602 6221 -517 46 -35
602 6221 -517 46 -35
602 6221 -517 46 -35
602 6221 -517 46 -35
602 6221 -517 46 -35
602 6221 -517 46 -35
Division Total:
Department Total:
Fund Total:
650- 0000 213.10 -90
Division Total:
Department Total:
Fund Total:
652- 8630 575.42 -10
652 -8630- 575.45 -31
652- 8630 575.45 -31
652 -8630- 575.31 -20
652- 8630 575.31 -60
652 8630 575.43 -10
652- 8630 575.43 -10
652 8630 575.45 -30
652- 8630 575.49 -60
652- 8630 575.49 -60
Division Total:
Department Total:
Fund Total:
920- 0000 -231 53 -10
920- 0000 -231 53 -30
920 0000 231.55 -30
920- 0000 231.51 -21
920- 0000 231.56 -20
Date 1/11/2012
Invoice Amount
28.94
96.50
675.97
$354,246.42
34,911.00
$34,911.00
6,885.74
$6,885.74
$396,043.16
$396,043.16
6,016.98
96.50
:96.50
80.00
4,084.85
96.50
96.50
$10,567.83
$10,567.83
$10,567.83
13.34
$13.34
$13.34
$13.34
2.18
24.20
16.88
51.27
86.87
12.75
12.75
70.40
79.25
91.60
$448.15
$448.15
$448.15
1,111.86
342 20
505.00
23,384 16
712.59
F 30
Vendor
OFFICE OF SUPPORT ENFORCEMENT
PERS
UNITED WAY (PAYROLL)
US DEPARTMENT OF EDUCATION
VOLUNTEER FIRE ASSOCIATION
WSCFF /EMPLOYEE BENEFIT TRUST
Totals for check period
City of Port Angeles
City Council Expenditure Report
From: 12/24/2011 To: 1/6/2012
Date 1/11/2012
Description Account Number Invoice Amount
P/R Deductions pe 12 -25 920- 0000 231.56 -20 712.59
P/R Deductions pe 12 -25 920- 0000 231.56 -20 169.85
P/R Deductions pe 12 -11 920- 0000 231.51 -10 1,766.53
P/R Deductions pe 12 -11 920- 0000 231.51 -11 9,438.61
P/R Deductions pe 12 -11 920- 0000 231.51 -12 41,754 11
P/R Deductions pe 12 -25 920- 0000 231.56 -10 442.00
P/R Deductions pe 12 -25 920- 0000 231.56 -30 76.19
P/R Deductions pe 12 -25 920- 0000 231.55 -20 40.00
P/R Deductions pe 12 -25 920- 0000 231.53 -20 1,575.00
Division Total: $82,030.69
Department Total: $82,030.69
Payroll Clearing Fund Total: $82,030.69
From: 12/24/2011To: 1/6/2012 $2,011,111.95
Page 19
F 31
PORTANGELES
W A S H I N G T O N U S A.
CITY COUNCIL MEMO
Date: January 17, 2012
To: CITY COUNCIL
From: Glenn A. Cutler, P.E., Director of Public Works Utilities
Subject: Stormwater Education and Outreach Services Interlocal Agreement with Kitsap
County
Summary:1n 2007, the City was'designated it a'Phase II city bythe Siate of Washingfdn. Since that
date, the City has been required to meet the provisions of the Phase I1 Municipal Stormwater permit.
This permit allows the City to discharge City stormwater into "Waters of the State" (our creeks and
Harbor). The permit requires that the City implement 5 different programs to help clean the stormwater
before.it is discharged. One of these programs is education and outreach. The.proposed Interlocal
Agreement will allow the City to more economically provide education and outreach programs to
satisfy the permit requirements.
Recommendation: _Approve and authorize the City Manager to sign the Interlocal Agreement
with Kitsap County in an annual amount not to exceed $5,874.42, and to make minor
modifications to the agreement, as necessary.
Background /Analysis: The Phase II Municipal Stormwater Permit requires the City to conduct
stormwater education and outreach activities related to reducing behaviors that cause or contribute to
stormwater pollution. In the past, this has been done by having a stormwater informational display at
the City's booth at both the County Fair and the Home Show, distributing one utility bill (nailer each
year. and direct outreach by the Stormwater Engineer with the general public, including over 60
contacts with businesses.
Over the last 5 months, City staff has been working with Kitsap County to enter into an interlocal
agreement that would cooperatively provide stormwater education and outreach. The proposed
Interlocal Agreement with Kitsap County will allow the City to more effectively meet its education and
outreach permit requirements. The program brings together a consortium of stormwater jurisdictions on
the Olympic Peninsula including unincorporated Kitsap County, Bremerton. Port Orchard, Poulsbo,
Gig Harbor. and Bainbridge Island, each of which has an individual interlocal agreement with Kitsap
County It leverages Kitsap County staff to develop effective outreach programs and literature that can
be used in common by the group. Combining the resources, expertise, and grant potential of Kitsap
County provides a more economical resource and capability that will enhance the City s public
outreach to our Port Angeles customers. A summary of the Interlocal Agreement objectives and annual
costs follows.
N: \CCOUNCIL \FINAL \Stormwater Education and Outreach Services Interlocal Agreement.docx
F 32
Jurisdiction
Population
(2010)
Relative
Population
Annual Cost per
Jurisdiction
Unincorporated KC
168.900
61 4%
$51,196.54
Bremerton
36,190
13.2%
10,969.82
Port Orchard
10,910
4.0%
3.307 01
Poulsbo
8.920
3.2%
2,703.81
Gig Harbor
7,520
2.7%
2 2 79 44
Port Angeles
19,380
7.0%
5,874.42
Bainbridge Island
23.380
8.5%
7,086.89
TOTAL
275.200
100.0%
$83,417.92
January 17 2012 City Council
Re: Stormwater Education and Outreach Services Interlocal Agreement.docx
Page 2
Objective 1
Objective 2
Summary of Interlocal Agreement objectives
Build on existing successful outreach efforts by maintaining elevated awareness levels
and environmentally positive behavior trends.
Review the list of prioritized audiences and practices to be addressed by behavior
change campaigns and revise as necessary based on emerging issues, opportunities, and
evaluation results.
Objective 3 Design or adopt a social marketing campaign with built -in evaluation protocols for the
highest priority behavior,
Objective 4 Implement social marketing campaign for the highest priority behavior
Objective 5 As resources are available, implement additional campaigns using a phased approach for
each prioritized behavior and associated target audience.
Objective 6 Use adaptive management to refine programs and direct education and outreach
resources most effectively
Objective 7 Continue to support the development and implementation of the regional Puget Sound
Starts Here campaign through participation in STORM.
Objective 8 Track and maintain records of education and outreach activities. Publish an annual
activities report.
Objective 9 Pursue grants and other funding opportunities as available and appropriate.
Objective 10 Continue to strengthen partnerships through coordinated messages and activities with
other entities involved in storniwater education and outreach programs. This may
include non permitted entities such as the Puget Sound Partnership, local ECO
Networks, Kitsap County Health District, Kitsap Conservation District, Washington
SeaGrant, WSU Extension, Chambers of Commerce, Local Source Control Specialists,
professional associations, and non profit environmental organizations.
Summary of Interlocal Agreement annual costs
On January 10, 2012, the Utility Advisory Committee forwarded a favorable recommendation to
Council to approve and authorize the City Manager to sign the Interlocal Agreement with Kitsap
County in an annual amount not to exceed $5.874 42, and to make minor modifications to the
agreement, as necessary
F 33
CITY OF
if 'bilge
e
PORTANGELES
W A S H I N G T O N U S A.
CITY COUNCIL MEMO
DATE: January 17, 2012
TO: CITI COUNCIL
FROM: Glenn A. Cutler. P.E., Director of Public Works Utilities
SUBJECT: Equipment Purchase Parks Maintenance Equipment
Summary: The 2012 City budget contains funds to replace five pieces of commercial grade turf
maintenance equipment for the Parks Maintenance Division. The proposed replacements are: 3 Toro_
model 3280 -D 4WD rough de"ck (two with 62 mowing decks and one with a 52" mowing W Y
deck). 1 Grasshopper model 725D zero turn mower, and 1 John Deere model 1200A ballfield
grooming machine.
Recommendation: Authorize the City Manager to purchase five pieces of equipment through
Washington State Cooperative Contract #8506 as follows: Western Equipment Distributors for
3 Toro mowers at a cost of $74,000, Moridge Manufacturing for 1 Grasshopper zero turn
mower at a cost of $17,700, and Pacific Golf Turf for 1 John Deere ballfield grooming
machine at a cost of $12,100, and to make minor modifications to the contract, if necessary.
Background /Analysis: It is necessary to replace 5 pieces of turf maintenance equipment utilized by
the Parks Maintenance Division. The equipment is both economically and conditionally due for
replacement. Turf and ballfield equipment normally has an effective operational life of 8 years in a
commercial application such as maintaining City facilities. The equipment proposed for replacement
has been in use for 12 to 14 years and has reached the point of requiring extensive major repairs.
The replacement ballfield grooming machine is to be used by Parks Maintenance to maintain and
prepare the dirt portion of 12 baseball fields owned by the City It is also used for where landscape
areas need to be leveled. A zero turn mower efficiently maneuvers around close quarters such as
trees, landscaping, and parking strips. The rough mowers are the machines used to mow 25
neighborhood parks, open spaces, athletic fields and city -owned facilities and property parcels.
The proposed replacements for the existing equipment were carefully evaluated by the Fleet Manager
and Parks Maintenance Superintendent. The replacement equipment was selected because it meets the
productivity and safety needs. Funds in the amount of $113,684 are included in the 2012 Equipment
Services budget.
It is recommended that City Council authorize the City Manager to purchase five pieces of equipment
through Washington State Cooperative Contract #8506 as follows: Western Equipment Distributors
for 3 Toro mowers at a cost of $74,000. Moridge Manufacturing for 1 Grasshopper zero turn mower
N. \CCOUNCIL \FINAL \Equipment Purchase Parks Maintenance Equipment.doc
F -34
Equipment Description
Photo
Rough Deck Mower Used for mowing large tracts of
grass typical of parks and athletic fields.
J L
l
y
Zero Turn Mower w/Hopper Highly maneuverable
mower is capable of steering iri'very tight quarters. It
can also mow grass at high speed. This unit comes with
a metal hopper so that grass clippings can be removed
for aesthetic and safety reasons.
i�t tv
1 �ss p t`s
`a
d
Ballfield Grooming Machine: Ballfield grooming
machines are used on our athletic fields as well as for
landscaping and leveling large areas. This machine is
needed to dress up ballfields 1,200 times a year, not
including the many hours used to prep the fields before
the season starts. Without these machines, all the work
would require handwork.
January 17, 2012 City Council
Re: Equipment Purchase: Parks Maintenance Equipment
Page 2
at a cost of $17,700. and Pacific Golf Turf for 1 John Deere ballfield grooming machine at a cost of
$12,100, and to make minor modifications to the contract, if necessary
F 35
PORTANGELES
W A S H I N G T O N U S A.
CITY COUNCIL MEMO
Date: January 17, 2012
To: CITY COUNCIL
From: Glenn A. Cutler, P.E., Director of Public Works Utilities
Subject: Western Public Agencies Group Consulting Agreement
Summary: The Westem Public Agencies Group represents the interests of its electric utility members
before the Bonneville Power Administration. Each year they propose ari agreement and scope of
services to its members. The City's share of the 2012 proposed scope of wotk is $14,838 of the
total membership cost of $315,000
Recommendation: Approve and authorize the City Manager to sign an agreement with EES
Consulting, Inc., and Marsh Mundorf Pratt Sullivan McKenzie in an amount .not_to.exceed
$14,838.00 for Western Public Agency Group 2012 membership dues, and to make minor
modifications to the Agreement, if necessary.
Background /Analysis: The Electric Utility is a member of the Western Public Agencies Group_
(WPAG) along with twenty other publicly owned electric utilities. WPAG members serve more than
400 thousand customers and purchase more than 11 billion kilowatt hours from the Bonneville Power
Administration (BPA). WPAG represents the interests of its members before BPA, and has intervened
in every major BPA rate proceeding since 1980 EES Consulting, Inc., provides WPAG engineering
and financial services, and legal services are provided by Marsh Mundorf Pratt Sullivan McKenzie.
Each year WPAG proposes an agreement and scope of services to its members, which is allocated to
each utility based on average customers, energy sales, and capital investments. The City's share of the
2012 proposed scope of work is $14,838 out of the total membership cost of $315.000 The cost of the
proposed services is below the amount included in the 2012 Electric Utility budget. The proposed dues
are $1,630 or 9.9% below last year's $16,468 membership dues. A copy of the proposed scope of
services and contracts are attached.
In addition to representing the City in regard to the BPA Residential Exchange Program litigation,
WPAG has also assisted the City in efforts such as the Industrial Transmission Rate Ordinance,
Telecommunications Ordinance, last year's Tier 2 power supply workshop, and Wireless Mobile Data
System.
It is recommended that City Council approve and authorize the City Manager to sign the agreement
with EES Consulting, Inc., and Marsh Mundorf Pratt Sullivan McKenzie in an amount not to exceed
$14,838.00 for Western Public Agency Group 2012 membership dues.
Attachment: Proposed WPAG Scope of Services and Contracts for 2012
N: \CCOUNCIL\FINAL \WPAG Consulting Agreement.doc
F 36
Consulting
December 12, 2011
Mr. Charles Dawsey
Benton Rural Electric Assoaatiot
Post Office Box 1150
Prosser, WA 99350
Mr Doug Nass
Clallam County PUD
Post Office Box 1090
Port Angeles. WA 98362
Mr Wayne Nelson
Clark Public Utilities
Post Office Box 8900
Vancouver. WA 98668
Mr. Bob Titus
Coy of Ellensburg,
420 North I'earl Street
Ellensburg, WA 98926
Mr Rick Lovely
Grays Harbor County PUD
P.O. Box 480
Aberdeen. WA 98520
SUBJECT Proposed WPAG Scope of Services and Contracts for 2012
Dear Ladies and Gentlemen:
Attached please find consulting and legal contracts from Terry and me for the 2012 scope of
services for the Western Public Agencies Group (WPAG). In recognition of the difficult
economic times, the proposed total 2012 budget (including base amount, supplemental rate
case and out of pocket costs) has been reduced by $75,000 compared to the 2011 budget. If
these contracts are acceptable, please sign and return one copy of each contract for our files.
Thank you for allowing EES Consulting and Marsh, Mundorf, Pratt, Sullivan McKenzie
(MMPS &M) to serve you for another year. Please call Terry or me if you have any
questions.
Very truly yours,
r.
Gary S. Saleba
President
570 Kirkland Way, Suite 200
Kirkland, Washington 98033
Mr. Bob Geddes
Lewis Count' PUD
Post Office Box 330
Chehalis. WA 98532
Ms. Steve Taylor
Mason County PUD No. 1
North 21971 Highway 101
Shelton. WA 98584
Ms Wyla Wood
Mason County P. CD No. 3
Post Office Box 2148
Shelton, WA 98584
Mr. Doug Miller
Pacific gimpy P.n.D
Pbsf Office Box 472
Raymond. WA 98577
Mr. Larry Dunoar
City of Porl Angeles
P.O. Box 1150
Pon Angeles, WA 98362
Telephone: 425 889 -2700 Facsimile: 425 889-2725
A registered professional engineering corporation with offices in
Kirkland, WA, Portland, OR: and Bellinghmn, WA
Mr. Chuck Ward
Killitas County PUD
1400 East Vantage Highway
Ellensburg. WA 98926
Mr. Robert Gentry
Skamania County PUD
P.O. Box 500
Carson, WA 98610
Mr. David Trambhe
Waltkiakuin County PUD
PO Box 248
Cathlamet, WA 98612
Mr. Terry Huber
l'ierce Comity Cooperative
Association
c/o Town of Stedacoom
1030 Roe Street
Sledacoom, WA 98388
F 37
Western Public Agencies Group
December 12, 2011
Page 2
cc: Dan Sharpe, Alder Mutual Light Company
Gary Amtstrong, Town of Eatonville
Daniel Brooks,Elmhurst Mutual Power Light
Robin Rego, Lakeview Light Power Cmnpany
Lettima Neal, City of Milton
Isabella Deditch, Ohop Mutual Light Company
Mark Johnson. Parkland Light Water Company
Mark Burlingame, Town of Steilacoom
Terry Mundorf, MMPS &M
F 38
Western Public Age. cies Group
2012 Scope of Services and Budget
EXHIBIT A
The Western Public Agencies Group (WPAG) comprises 21 publicly owned utilities in the state
of Washington. Benton REA, Clallam County P U.D No. 1, Clark Public Utilities, the City of
Ellensburg, Grays Harbor P U.D No. 1, Kittitas County P U.D No 1, Lewis County P U.D No.
1, Mason County P U.D No. 1, Mason County P U.D No. 3, Pacific County P U.D No. 2,
Skamania County P U.D No.1, Wahkiakum County P U.D No. 1, the City of Port Angeles, and
members of the Pierce County Cooperative Power Association, which includes Alder Mutual
Light Company, the Town of Eatonville, Elmhurst Mutual Power and Light Company, Lakeview
Light and Power Company, the City of Milton, Ohop Mutual Light Company, Parkland Light
and Water Company, and the Town of Steilacoom.
Together the WPAG member utilities serve more than one million customers and purchase more
than 6 billion kilowatt -hours from the Bonneville Power Administration "Bonneville each
year under both Load Following and /Block Contracts. WPAG member utilities also own or
receive output from more than 400 megawatts of non Bonneville generation and purchase more
than 300 megawatts of power from sources other than Bonneville. WPAG members are generally
winter peaking utilities with lower annual load factors.
WPAG members' similar characteristics have caused them to join together to represent their
interests before Bonneville, and in other regional and national forums since 1980 WPAG has
intervened as a group in every major Bonneville rate proceeding since enactment of the Pacific
Northwest Electric Power Planning and Conservation Act of 1980. WPAC's interests have also
been represented in Congress, before the Northwest Power Planning Council, and in other
regional forums.
The scope of services presented here includes areas that various other organizations, of which
WPAG members might also be members, cannot advocate for WPAG members due to conflicts
of interest within those organizations, lack of staff resources or subject area expertise. WPAG
thus fills a need that is unmet by membership in the Public Power Council, the Northwest Public
Power Association, the Pacific Northwest Utilities Conference Committee and other similar
groups.
F Z9
Scope of Services
The 2012 scope of services for WPAG is proposed as follows:
General WPAG Activities and Meetings
Regional Activities
WP -14 Rate Proceedings and Related Processes
Issues Identified for Workshops
EXHIBIT A
During 2012, EES Consulting and MMPS &M will monitor and comment on regional and
federal activities of specific interest to WPAG members not covered adequately by other
public power organizations of mutual interest and relevance. Monthly meetings will be held
to brief WPAG members on these activities.
BPA will conduct both planning workshops and public processes during'2012'to prepare for
a combined power and transmission rate proceeding that will set rates for the next two year
rate period. These will present issues in both the power and transmission areas, as well as
specific issues identified for workshop treatment prior to the next rate proceeding, as
described below
Montana Intertie During the last rate case, Montana wind interests made a
concerted effort to have the Montana Intertie rolled into the BPA main grid. While the
direct cost impacts of this action are minimal, the long term impacts of adding another
area of substantial wind resource development to the Federal transmission system are
more troubling. The concern is that this action will stimulate requests for BPA to use
Federal base system resources to integrate these resources, further straining the Federal
base system and its ability to serve preference customer loads. This issue will be decided
in workshops, the first of which is scheduled for December 2012. WPAG will oppose
any treatment of the Montana Intertie that will result in any increase in the use of Federal
base system resources for purposes other than serving preference customer load. This
will be staffed primarily by MMPS &M.
Cost Allocation To NT and PTP Transmission Rates In the last rate case,
Snohomish PUD asserted that BPA's allocation of costs between NT and PTP rates did
not recognize the full costs of services provided to NT customers, to the detriment of PTP
customers. Snohomish has been joined by Seattle and Tacoma and has continued to
pursue this issue. BPA has already held one rate case workshop on this matter BPA's
current allocation approach reasonably replicates the method recommended by the FERC
in conjunction with the GATT, and is similar to that used by regional IOUs. It appears
that Snohomish PUD, as a PTP customer, is seeking to shift costs from the PTP rate to
the NT rate in a manner that is not cost justified. WPAG will oppose efforts to shift costs
between transmission rates in a manner that is not cost justified and will support efforts to
F r4.Q
EXHIBIT A
fairly allocate costs between NT and PTP rates. This will be staffed by EES Consulting
and MMPS &M.
Rate Case Process At the last rate case, WPAG urged BPA to undertake an
effort to streamline the rate case process to make it faster and more efficient. BPA has
commenced a process to determine if there are ways that the rate case process can be
streamlined. There is a potential for savings here if the rate case process, which will
occur every two years under the TRM, can be materially shortened. WPAG will
participate to advocate changes in the process that will shorten the rate case process while
preserving legal and procedural rights. This will be staffed MMPS &M.
Rate Case Workshops It has been BPA's practice to commence the rate case
workshop process in the fall of the year preceding the year in which the rate case is held.
This means that the BPA rate case workshops for the 2014 rate proceeding will
commence in September /October of 2012. In these workshops, BPA routinely solicits
customer input on new issues, and is at its most receptive to customer ideas. WPAG will
use this opportunity to iirge BPA to begin the process �f retrieving' capacity from non=
preference customers for use in serving preference customer loads, and to abandon the
preferential allocation approaches it has used to shelter wind generation from the true
costs of the service they receive. This will be staffed by EES Consulting and MMPS &M.
Other BPA 2012 Proceedings
BPA has already commenced a number of proceedings, and will commence some additional ones
during 2012, that will have long -term impacts on preference customers. WPAG will participate
in the following BPA processes.
Capital Spending BPA has determined that it will run out of borrowing
authority well before it expected to when it received its last allocation of borrowing
authority This issue has both short term impacts that will be felt in the rate case, as well
as longer term impact in how BPA sets priorities for capital projects, and what steps it
will take to extend the borrowing authority that remains. This is a complex and important
process that will impact the costs of both power and transmission for years to come.
BPA will be discussing the implications of this issue in a number of processes, and has
already held public meeting to introduce this issue. WPAG will participate in these
processes and will advocate the use of reasonable approaches that extend the existing
borrowing authority as long as possible to forestall going to Congress for additional
borrowing authority WPAG will also urge BPA to give priority access to available
capital to projects that provide service to preference customers, and to establish an
ongoing process involving customers to ensure that the remaining borrowing authority is
wisely and appropriately used in the future. The first meeting on this topic is scheduled
for January 30, 2012. This will be staffed by MMPS &M.
Environmental Redispatch Recently, wind generation interests filed a petition
with the FERC alleging, inter alia, that the application of BPA's Environmental
Redispatch ROD did not provide comparable service, and also filed petitions for review
F r4 -1
EXHIBIT A
in the 9 Circuit seeking legal review of BPA's Environmental Redispatch ROD WPAG
filed comments with the FERC defending BPA's Environmental Redispatch ROD, and
also filed its own petition in the 9 Circuit. The petitions in the 9 Circuit are still
pending. However, the FERC has just ruled in favor the petitioning wind interests,
finding that BPA's Environmental Redispatch ROD does not provide comparable service,
and gave BPA 90 days to formulate a new policy BPA had been attempting to forge a
settlement with the wind interests, the IOUs and certain preference customers. It is
expected that BPA will commence a more public process to formulate its response to the
FERC. WPAG will participate actively in this process to ensure that the FBS resources
are reserved for preference customer use, and that all customers (including wind
customers) pay the costs that BPA incurs to serve them. We will also be vigilant that
BPA does not take, or agree to take, actions that exceed its statutory authority This will
be staffed by EES Consulting and MMPS &M.
BOATT Process BPA is currently conducting a process to revise its open access
transmission tariff. As originally envisioned, this process was to merely update the BPA
OATT However, the objective of this process recently changed to the formulation of a
BPA OATT that would be sufficiently compliant with FERC policies to qualify as a
reciprocity tariff. This shift means, in effect, that BPA is seeking to become more
compliant with the manner in which the FERC wants transmission service to be provided.
At this juncture, it is unclear whether this shift will endanger provisions of the current
BPA OATT that provide regional benefits, such as the short distance discount. WPAG
will continue to monitor this activity with an eye to preserving those aspects of the
current BPA GATT that are beneficial to BPA's preference customers. This will be
staffed by MMPS &M.
Precedent Transmission Service Agreement Process BPA has signed a number of
precedent transmission service agreements with wind project developers which commit it
to providing transmission service to these projects once they are completed. Many of
these developers now seek to either terminate these agreements with BPA, or to delay for
an extended period the commencement of service. This raises a number of issues: what
conditions (if any) should BPA impose on developers seeking to terminate these
agreements in order to hold other transmission customers harmless; how should the
transmission capability made available by the termination of these agreements be used;
and what changes should BPA institute in order to avoid making such commitments in
the future. WPAG has already submitted comments on these and other topics in this
proceeding, and will continue to actively participate in order to ensure that unnecessary
costs are not imposed on preference customers. This will be staffed by MMPS &M.
BPA Network Open Season Process It is generally agreed that the network open season
process that BPA has employed has not been a success, and that a revision of this process
could benefit the agency and its transmission customers. However, BPA is reluctant to
undertake this process until it deals with the issues presented by the PTSA proceeding.
WPAG will participate in the NOS revision process with the intention of improving its
operation from the point of view of the preference customers. In particular, the
availability of transmission capability for both Tier 2 non federal resources and for
F 42
EXHIBIT A
preference customer load service will be areas of emphasis. This will be staffed by EES
Consulting and MMPS &M.
Network Transmission Service Process At the insistence of WPAG and other
preference customers taking NT service, BPA has agreed to initiate an intensive process
with NT customers to address concerns and issues regarding access to and availability of
transmission capability for resource and Ioad service for NT customers. It will include
issues such as how is transmission capability ear marked for NT customers, how is such
capability made available to NT customers, and can NT customers get access to
transmission without getting in line behind all the wind generators. WPAG will
participate actively in this process, which will commence in late December of 2012. This
will be staffed by MMPS &M.
Energy Imbalance Market The Administrator recently called together various public
power leaders (including WPAG) to discuss whether there was interest in exploring an
energy imbalance market to address the need for imbalance energy by various output
resources. While there was no great enthusiasin for ibis idea, there was no objection' to
an initial exploration either However, as we have seen the development of markets has
tended to cloud BPA's focus on its core task, ensuring inexpensive and reliable power
supply for its preference customers. It is not clear it this initiative will go anywhere, but
WPAG will track it to ensure that any market development is done in a manner that does
not erode preference rights to the output of the FBS, or shift BPA's business focus in
detrimental ways. This will be staffed by EES Consulting and MMPS &M.
TRM Loose Ends and Revisions
There have already been some changes to the TRM to correct errors and address
omissions. In addition, there are a number of significant issues that were not
satisfactorily resolved at the end of the Tier Rate Methodology process that BPA has
agreed to revisit, including most importantly the issue of system obligations that BPA
treats as off -the -top dedications to the Tier 1 system capability Additionally, there are
significant issues that will arise as the TRM is actually translated into rates that will need
to be dealt with in the next year. One such issue is the lack of any agreed upon
methodology for determining the capability of the Tier 1 system, which impacts how
much Tier 1 power is available to WPAG utilities. This will be staffed primarily by
MMPS &M.
Conservation
BPA has been and will remain engaged in discussions regarding how conservation will
be funded under the new TRM contracts and rates. The recent admission that BPA has
significantly overspent its conservation budget, combined with its premature exhaustion
of its borrowing authority, have brought to the fore the questions regarding BPA's desire
to run all customer conservation through BPA programs. These events have renewed the
desire among many preference customers be have the option of providing their own
funding for conservation, not run these dollars through the BPA rates, and obtain thereby
more flexibility in how conservation and demand side programs are managed. This will
make conservation and demand side more adaptable for meeting Tier 2 loads. WPAG
F 43
EXHIBIT A
will work to ensure that current BPA funded programs will continue to be available to
utilities that want to participate in them, and to give preference customers the flexibility
of running their own conservation programs without running the funding through BPA.
In addition, WPAG will work to ensure that conservation can be used as a Tier 2 resource
for those who wish to do so. This will be staffed by EES Consulting and MMPS &M.
Preference to FBS Capacity
BPA has been using increasing amounts of FBS capacity to integrate wind generation on
the Federal transmission system. This capacity is deducted from the FBS capability made
available to preference customers under Tier 1 For the near term, the primary impact of
this activity is to reduce the secondary revenues available to BPA to reduce the PF rate by
shifting secondary power sales from heavy load hours to light load hours. However, in
the future this reduction in FBS capacity may impinge on service to preference customer
loads under both load following and Slice contracts. WPAG will bring to the fore in the
WP -14 rate proceeding workshops this misuse of FBS capacity, and assert our preference
rights to this capacity Vindication of these preference rights may require litigation. This
willbe staffed by MMPS &M
DSI Long -Term Contracts
Alcoa has challenged BPA's recent Residential Exchange Settlement with the IOU's with
the .clear intention of using that suit as leverage to obtain a new, 20 year power- supply
agreement with BPA. Once again, this will raise issue regarding the cost of such service,
the use of FBS resources to provide such service, and what impacts the foregoing will
have on the Tier 1 rates paid by preference customers. It will also likely require BPA to
negotiate a contract with the DSIs for the delivery of any such benefits. This effort to
continue to support the DSIs will be aggressively opposed by WPAG. This will be
staffed primarily by MMPS &M.
9Th Circuit Petition for Review
WPAG filed a petition for review in the 9` Circuit to question whether BPA's Environmental
Redispatch ROD complied with the statutory provisions regarding the rights of preference
customers to federal transmission. The recent issuance of the FERC order essentially
invalidating the Environmental Redispatch ROD has shifted the center of activity from the 9
Circuit to the FERC on this topic. However, it this suit may yet provide a means of testing
the legality of BPA's actions regarding the impacts of wind generation on the federal system.
In the near term this petition is likely to be inactive, but that may change depending on how
BPA reacts to the recent FERC order. WPAG will continue to keep this matter active until
the resolution of the high wind/high water issues becomes clearer. This will be staffed by
MMPS &M.
Federal Energy Regulatory Commission
BPA will need to take action in response to the recent order issued by the FERC, either by
requesting rehearing, appealing the order, or attempting to formulate a new policy that will
comply with the directions of the FERC order while at the same time complying with its
F -44
statutory obligations Regardless of what path or paths BPA chooses to follow, it is clear that
there will be much activity in the region that will find its way back to the FERC. WPAG will
work closely with other preference customers to defend the financial and operational interest
of BPA, and ensure that the statutory rights of preference customers are not subordinated to
the interests of non- preference customers. At times, this may require WPAG to take
positions that differ from those of BPA and other preference customers. EES Consulting
and MMPS &M will continue to assist PPC in its efforts, and will monitor this process to see
if WPAG direct participation is needed.
In June 2007, under the direction of FERC, the North American Electricity Council (NERC)
began enforcing electric reliability standards. As of that time utilities with greater than
25,000 customers are required to register with NERC and their regional reliability
organization or the Westem Electricity Coordinating Council (WECC) on the west coast of
North America. EES Consulting has been monitoring and advising WPAG members on
compliance issues since April of 2007 EES Consulting will continue to monitor compliance
issues on behalf of WPAG members in 2011 EES Consulting will alert WPAG members of
issues as they arise. To the extent that detailed analysis and /dr representation is by
an individual WPAG member with respect to compliance issues, tasks will be completed and
billed on an individual utility basis.
si Olympia Legislative Session
EES Consulting and MMPS &M will monitor the activities of the 2012 legislature on behalf
of WPAG's specific interests.
Other Matters
During the course of each year, matters arise that require WPAG attention to protect the
interests of our customers. These matters are undertaken at the direction of the WPAG
utilities.
Budget
The budget for the scope of services described above is calculated at the following billing rates
for EES Consulting and MMPS &M.
EES Consulting
President.
Managing Director
Manager
Senior Project Manager
Project Manager
Senior Analyst or Engineer
Analyst
Clerical
$165 per hour
160 per hour
155 per hour
150 per hour
145 per hour
140 per hour
135 per hour
120 per hour
EXHIBIT A
F 45
MMPS &M
Principal $175 per hour
Associate $170 per hour
These billing rates will remain in effect through December 31, 2013
Project Staffing
EXHIBIT A
On the basis of the above billing rates, the 2012 labor budgets of EES Consulting and
MMPS &M combined are estimated to remain at $200,000, which holds the line on budget
increases. This labor budget will be split equally between EES Consulting and MMPS &M. In
addition, an amount of $75,000 in supplemental funding has been provided to staff the WP -14
Power and Transmission rate cases workshops and related BPA processes. This is a $75,000
reduction to the overall 2011 WPAG budget.
In addition to labor costs, out -of- pocket expenses will be billed to WPAG members at their cost
to EES Consiilting and MMPS &M: It is•estimatdd that '540,000 in total out- of- pocket expeises
will be incurred for all work non -rate case elements in total. Out-of-pocket costs will be billed by
whichever organization actually incurs the expense. The total estimated annual WPAG budget
for 2012 is estimated at S240,000, and a supplemental budget of $75,000 for rate case activities.
As always, the allocation of the budget among WPAG members is open to negotiation by the
participants. We have attached an inter utility allocation predicated on the most recent available
utility data. After a discussion of the foregoing issue, a final budget by utility will be prepared.
An example of the budget's allocation is attached at the end of this narrative.
The staffing for these projects will be similar to that for past WPAG activities. Gary Saleba and
Terry Mundorf will be the principal representatives for EES Consulting and MMPS &M,
respectively, with Ryan Neale providing support for the activities of Terry Mundorf. Additional
MMPS &M and EES Consulting staff will assist as needed.
F 46
Supplemental
Budget Allocation
with Cap
0104 co in cn co
OSE'9
S 75.000
Standard
Budget Allocation
with Cap
16EL'9Z
240 000
tlep
i %0'8L
I %Y1, LL
Noo'oot
Average of C
Energy Sa
Investn
0 e3 :1014' A
00
I %£8
I %0001,
Net Investment 2
92,402,592 15 %I
1.230,740,106 100.0 %1
Energy Sales'
.1)
o n 6 c O t o c o o
C: CO .-0
906b01'989
11.268.332,816 100 0%1
Customers
11 C1
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nr co
-r.
I %L6 86S'L4
I %0'001, Z92
;2
0000
W
\M
0 0 0
IT (2
I Subtotal Pierce County Cooperative Power Association I
1 1 1
4.
F 47
Cfacernbor 9, 2017
This Consulting Services Agreement (herein Agreement) is made between EES Consulting, Inc., (hereinafter "EES CONSULTING and Pierce County Cooperative
Association, do Mr. Terry Huber. Town of Steilacoom, 1030 Roe Street, Steilacoom, WA 98388 (hereinafter "CLIENT')
EES CONSULTING will provide the services and be compensated forthese services as described in Exhibit A, attached hereto.
EES CONSULTING shall render its services in accordance with generally accepted professional practices, EES CONSULTING shall, to the best of its knowledge and
belief, comply with applicable laws, ordinances, codes, rules, regulations, permits and other published requirements in effect on the date this Agreement is signed.
II. TERMS 8 CONDITIONS OF CONSULTING SERVICES AGREEMENT
1. Timing of Work. EES CONSULTING shall commence work on or about January 1, 2012.
2. Relationship of Parties, No Third-Party Beneficiaries. EES CONSULTING is an independent contractor under This Agreement. This Agreement gives no rights or
_benefits to anyone not named as a party to this Agreement, and there are no third party beneficiaries to this Agreement.
3. Insurance
a Insurance of EES CONSULTING. EES CONSULTING will maintain throughout the performance of this Agreement the following types and amounts of
insurance:
i. Workers Compensation and Employers Liability Insurance as required by applicable state or federal law.
ii Comprehensive Vehicle Liability Insurance covering personal injury and property damage claims arising from the use of motor vehicles with combined
single limits of $1,000,000.
In. Commercial General Liability Insurance covering claims for personal injury and property damage will combined single limits of $1.000,000
w. Professional Liability (Errors and Omissions, on a claims -made basis) Insurance with limits of $1,000,000.
b Interpretation Notwithstanding any other provision(s) in this Agreement, nothing shall be construed or enforced so as to void, negate or adversely affect any
otherwise applicable insurance held by any party to this Agreement.
4. Mutual Indemnification. EES CONSULTING agrees to Indemnify and hold harmless CLIENT and its employees from and against any and all loss, cost, damage,
or expense of any kind and nature (including, without limitation, court costs, expenses, and reasonable attorneys' fees) arising out of injury to persons or damage to
property (including, without limitation, property of CLIENT, EES CONSULTING and their respective employees, agents, licensees, and representatives) m any manner
caused by the negligent acts or omissions of EES CONSULTING In the performance of its work pursuant to or in connection with this Agreement to the extent of EES
CONSULTING's proportionate negligence, if any
CLIENT agrees to indemnify and hold harmless EES CONSULTING and its employees from and against any and all loss, cost, damage, or expense of any kind and
nature (including without limitation, court costs, expenses and reasonable attorneys' fees) ansing out of Injury to person(s) or damage to property (Including, without
limitation. property of CLIENT, EES CONSULTING, and their respective employees, agents, licensees and representatives) in any manner caused by the negligent acts or
omissions of CLIENT or otner(s) with whom CLIENT contracts "CLIENT'S agents to perform work pursuant to or In connection with this Agreement, to the extent of
CLIENT'S or CLIENT's agents proportionate negligence, if any.
5. Resolution of Disputes, Attorneys' Fees. The law of the State of Washington shall govern the interpretation of and the resolution of disputes under this
Agreement. If any claim, at law or otherwise, is made by either parry to this Agreement, the prevailing party shall be entitled to Its costs and reasonable attorneys' fees.
6. Termination of Agreement. Either EES CONSULTING or CLIENT may terminate this Agreement upon Thirty (30) days wniten notice to the other sent to the
addresses listed herein.
In the event CLIENT terminates this agreement, CLIENT specifically agrees to pay EES CONSULTING for all services rendered through the termination date.
EES CONSULTING INC i
By: Gary Saleba
Tile; President
Date' December 12, 2011
1
CONSULTING SERVICES AGREEMENT
EES CONSULTING INC,
Billing Address
570 Kirkland Way, Suite 200, Kirkland, Washington 98033
(425) 889-2700
I. SCOPE, COMPENSATION AND QUALITY OF CONSULTING SERVICES
r
PIERCE COUNTY COOPERATIVE ASSOCIATION
By.
Title.
Date:
F 48
LEGAL SERVICES AGREEMENT
THIS AGREEMENT is made between BENTON RURAL ELECTRIC ASSOCIATION,
WASHINGTON, CITY OF PORT ANGELES, WASHINGTON; CITY OF ELLENSBURG,
WASHINGTON, CITY OF MILTON, WASHINGTON, TOWN OF EATONVILLE,
WASHINGTON; TOWN OF STEILACOOM, WASHINGTON, ALDER MUTUAL LIGHT
COMPANY, ELMHURST MUTUAL POWER AND LIGHT COMPANY, WASHINGTON,
LAKEVIEW LIGHT AND POWER COMPANY, WASHINGTON, OHOP MUTUAL LIGHT
COMPANY, WASHINGTON; PARKLAND LIGHT AND WATER COMPANY,
WASHINGTON, PUBLIC UTILITY DISTRICT NO 1 OF CLALLAM COUNTY,
WASHINGTON, PUBLIC UTILITY DISTRICT NO 1 OF CLARK COUNTY,
WASHINGTON, PUBLIC UTILITY DISTRICT NO 1 OF GRAYS HARBOR COUNTY,
WASHINGTON, PUBLIC UTILITY DISTRICT OF KITTITAS COUNTY, WASHINGTON;
PUBLIC UTILITY DISTRICT NO I OF LEWIS COUNTY, WASHINGTON; PUBLIC
UTILITY D ISTRICT NO 4 OF -MASON COUNTY, WASHINGTON, .PUBLIC- UTILITY
DISTRICT NO 3 OF MASON COUNTY, WASHINGTON, PUBLIC UTILITY DISTRICT
NO 2 OF PACIFIC COUNTY, WASHINGTON, PUBLIC UTILITY DISTRICT NO 1 OF
SKAMANIA COUNTY, WASHINGTON, AND PUBLIC UTILITY DISTRICT NO 1 OF
WAHKIAKUM COUNTY, WASHINGTON (Public Utilities); and MARSH MUNDORF
PRATT SULLIVAN McKENZIE (Attorney) for the provision of legal services and the
payment of compensation as specified herein.
WHEREAS, the Public Utilities presently purchase electric power from the Bonneville
Power Administration (BPA) pursuant to wholesale rate schedules determined by BPA after
public hearing pursuant to Section 7 of the Pacific Northwest Electric Power Planning and
Conservation Act (Act);
WHEREAS, BPA is considering adoption of various policies, rate forms and long -term
contracts which would have a major impact on the wholesale rates of the Public Utilities, and
WHEREAS, BPA is preparing to conduct hearings and public processes to decide issues
which will affect Bonneville's wholesale rate schedules and Power Sales Contracts for the Public
Utilities; and
WHEREAS, the Public Utilities wish to actively participate in these hearings and
processes to protect the interests of their ratepayers, and
WHEREAS, the Public Utilities may wish to diversify their power supply sources,
It is Therefore Agreed That:
1 The Attorney shall advise, assist and appear on behalf of the Public Utilities in
hearings and public processes relating to issues set forth Exhibit A referenced
herein attached and as directed by the Public Utilities.
Page 1 of 2
F -49
2. Public Utilities shall compensate the Attorney for these services at an average
hourly rate not to exceed $175.00 Out -of- pocket expenses, such as telephone,
telecopy, copying and postage, and reasonable and necessary travel expenses shall
be in addition to the hourly rate. The Attorney shall send each of the Public
Utilities an itemized statement for legal services rendered and out -of- pocket
expenses on a monthly basis.
3 The Attorney fees and out -of- pocket expenses incurred hereunder shall be divided
among the Public Utilities according to the formulas attached in Exhibit A.
4 The activities encompassed by this Agreement are set forth in Exhibit A attached
hereto. No other activities shall be undertaken without prior authorization of the
Public Utilities. It is understood that the length and amount of work necessary in
these proceedings is unique and the cost may exceed these estimates.
5 Files of the Attorney relating directly to the foregoing legal services shall be
available for examination by the authorized representative of the Public Utilities
or their attorneys and shall, upon reasonable request, be turned over the Public
Utilities if the Attorney ceases to act as attorney for the Public Utilities.
6. Because the attorney- client relationship is dependent upon mutual trust and full
confidence, an individual Public Utility, the Public Utilities collectively, or the
Attorney may terminate this Agreement at any time upon written notice.
Date: December 12, 2011
Date:
MARSH MUNDORF PRATT SULLIVAN McKENZIE
By. 1,e^- 2 49112
Terence L. Mundorf
UTILITY
By
Manager
Page 2 of 2
F 50
W A S H I N G T O N U S A.
CITY COUNCIL MEMO
Date: January 17, 2012
To: CITY COUNCIL
From: Glenn A. Cutler, P.E., Director of Public Works Utilities
Subject: Simple Steps, Smart Savings Promotion Services Agreement
Summary: The City has been offered a new Agreement to deliver energy efficient compact
fluorescent lamps and showerheads to the City's low- income customers as a component of the
'upconiiiig'expanded Low- Income Weatherization Project. All City expetises'wdiild be eligiblefor
reimbursement under the Bonneville Power Administration's energy conservation program.
Recommendation: Approve and authorize the City Manager to sign the Simple Steps, Smart
Savings Promotion Services Agreement with Fluid Marketing Strategies including Project
Orders 1 and 2 in an amount not to exceed $104,000, and to make minor modifications to the
Agreement, if necessary.
Background /Analysis: On April 20, 2010, City Council approved the current agreement which
expires on January 31, 2012; the proposed agreement provides continuing services through January 31,
2014 The proposed Project Orders 1 and 2 would include the installation of approximately 9,000
compact fluorescent lamps and 396 low -flow showerheads at the residences of 300 of the Cities' low
income customers who apply for our Low- Income Weatherization project.
These products will lower the electrical demand for our utility customers through reduced
consumption. Another benefit will be the development of "snapshot" audits of the homes where these
products are installed. These snapshot audits will provide the City with critical information in regards
to structural soundness and weatherization opportunities. The snapshot audit will be required for
customers to participate in the Low Income Weatherization project. The proposed Agreement and
Project Orders are attached. All City expenses are eligible for reimbursement under the BPA's
energy conservation program.
On January 10, 2012, the Utility Advisory Committee forwarded a favorable recommendation to City
Council to authorize the City Manager to sign the Simple Steps. Smart Savings Promotion Services
Agreement with Fluid Market Strategies including Project Orders 1 and 2 in an amount not to exceed
$104,000, and to make minor modifications to the Agreement, if necessary As part of the
recommendation it was recognized that a full -time equivalent Fluid Market Strategies employee will be
retained, and where possible, materials will he locally purchased as long as costs do not increase by
more than 5
Attachment: Proposed Simple Steps, Smart Savings Promotion Services Agreement Project
Proposed Project Orders 1 and 2
N: \CCOUNCIL \FINAL \Simple Steps Smart Savings Promotion Services Agreement.doc
F 51
Project Name
Simple Steps, Smart Savings.
Contract Period
February 1, 2012 January 31, 2014
Client Name
City of Port Angeles
Client Representative
Joey Currie
Telephone Number
360 417 -4715
Address
321 East 5th Street
City, State, Zip
Port Angeles, Washington 98362
Contractor Name
Fluid Market Strategies
Telephone Number
503- 808 -9003
Address
625 SW Broadway, Suite 300
City, State, Zip
Portland, Or 97205
Taxpayer Identification Number
20- 3767308
Simple Steps, Smart Savings.
Promotion Services Agreement
This Promotion Services Agreement "Agreement is entered into as the day of
2012 between City of Port Angeles, 321 East 5th Street, Port Angeles, Washington 98362 and Fluid
Market Strategies 625 SW Broadway, Suite 300, Portland, Oregon 97205, hereinafter called
"Contractor" City of Port Angeles and Contractor may also hereinafter be referred to individually
as, "Party or collectively as, "Parties This Agreement shall remain in force only for the duration
of the period specified below, unless extended in accordance with this Agreement (Term). All
obligations incurred under this Agreement shall survive the Term until satisfied.
The following Exhibits to this Agreement, if any, are by this reference incorporated into and made
part of this agreement by the following attachments:
Exhibit A Project Orders
Incorporated Documents, if any
1. Scope of Services
This agreement sets forth the terms and conditions which shall govern services that from time to
time, during the Term hereof, may be requested by City of Port Angeles and agreed to by
Contractor (the "Services However, execution of this Agreement does not obligate either Party
to request or perform any specific services. City of Port Angeles makes no representation to
Contractor of the amount of Services, if any, which may be requested from Contractor under this
Agreement.
This Agreement covers the services specified in Exhibit A Project Orders, which is hereby
included and made a part of this Agreement. The Contractor agrees to perform the services
specified in Exhibit A in the manner and within the time specified therein. Except as expressly
provided elsewhere in the Agreement, any and all modifications or revisions to Exhibit A
F 52 1
(including, but not necessarily limited to, additions, deletions, and extensions) must be in writing
and signed by both parties.
The scope of services offered by Fluid enable City of Port Angeles to customize promotional
delivery mechanisms for the Simple Steps, Smart Savings Promotion in their service territory
These promotions include retail markdown promotions, builder channel promotions, direct mail
fulfillment, online fulfillment, bulk purchase, and direct installation opportunities of the following
products:
Twist CFLs: Regular Twists, Daylight Twists, A -Lamps
Specialty CFLs: Reflectors, Globes, Candelabras, Torpedoes, Outdoor Lighting
Fixtures: Indoor Hard -Wired Fixtures
Showerheads: 2.0 GPM or less
Participation in any or all of the delivery mechanisms is determined by City of Port Angeles and
agreed upon with individual purchase orders (Exhibit A). Each purchase orders will define the
•process fees'assbciated with the approved'delivery mechanisms in which City of Port Angeles
agrees to by signing the agreement and individual purchase orders.
2. Term of Agreement
The effective date of this Agreement (Term) is February 1, 2012 and.continues in effect until the
31st of January, 2014, unless the Parties agree in writing to extend the Term, or unless this
Agreement is earlier terminated in accordance with the Early Termination provisions below
3. Compensation and Payment
The Parties shall specify in each Project Orders executed pursuant to this Agreement the method
of compensation and manner of payment for Services provided pursuant to this Agreement the
method of compensation and manner of payment for Services provided pursuant to that specific
Project Orders.
Compensation shall be determined on the basis of the administrative fee and unit prices. Such
rates or prices shall be specified in each Project Orders along with any not -to- exceed amount
applicable to the Services.
Payment for services pursuant to a Project Orders shall be made as follows:
a) Upon completion of the Services described herein, Contractor shall submit a monthly
invoice with attached expenses to City of Port Angeles and to the attention of
City of Port Angeles
Attn: Joey Currie
321 East 5 Street
Port Angeles, Washington 98362
F -532
The invoice must be itemized to show incentives processed and related administrative fees
charged. City of Port Angeles will pay the undisputed portion of the invoice within thirty (30) days
of the receipt.
4. Documentation
The Contractor shall maintain records documenting all fees and expenses in excess of $75.00,
incurred either by Contractor or any subcontractor of Contractor in the performance of this
Agreement. During regular business hours and upon reasonable notice, City of Port Angeles, or
its designee, shall have the right to inspect and audit all records required to be maintained under
this Agreement.
5. Insurance
The Contractor, and any subcontractor engaged by Contractor in its performance of this
Agreement, shall carry and maintain fully paid commercial general liability, automobile liability
and workers compensation insurance. All policies shall be written only by insurers admitted to
do business in Washington and having a rating of at least "A" and a financial rating of at least
"VIII" on the most' current edition of Best's`Key Rating Guide or comparable rating by another
generally recognized rating agency All policies shall be endorsed to (a) specify City of Port
Angeles as an additional insured to the full extent of its right to indemnification under this
Agreement, and (b) provide that City of Port Angeles shall be given no less than thirty (30) days
advance written notice of cancellation or material change in coverage. Certificates of insurance
shall be sent to City of Port Angeles before work begins.
Contractor shall obtain the following minimum insurance coverage "Required
Insurance prior to the Effective Date, at its expense, and keep the Required
Insurances in effect during the Term (except with respect to Professional Liability
Insurance, when they shall be kept in effect for a period of the Term plus two years);
Workers' Compensation Insurance in compliance with statutory requirements;
Commercial General Liability Insurance (including contractual liability), on any
occurrence basis, with not less than $1,000,000 per occurrence for bodily injury and
property damage liability, with an annual aggregate limit of $2,000,000;
Professional Liability Insurance, including errors and omissions coverage, with a per
occurrence and aggregate limit of not less than $1,000,000, to protect against all loss
suffered by City of Port Angeles or third parties, including financial and consequential
loss, caused by error, omission, or negligent acts related to provision of the Services;
Commercial Automobile Liability Insurance, with a combined single limit, or the
equivalent of not less than $1,000,000 per occurrence, for bodily injury and property
damage with respect to Contractors vehicles, whether owned, hired, or non owned,
assigned to, or used by Contractor in connection with the Services; and
F -543
The Required Insurances shall be with insurance companies admitted to do business in the state
of Washington and rated "A" or better by Bests Insurance Rating. Contractor shall furnish City of
Port Angeles with certificates of insurance for each of the Required Insurances.
The Commercial General Liability and Commercial Automobile Liability shall (i) name City of Port
Angeles, its directors, offices, and employees, as additional insured, (ii) provide that it is primary
insurance with respect to the interests of City of Port Angeles and that any insurance maintained
by City of Port Angeles is excess and not contributory, and (iii) include a cross liability and
severability of interest clause.
6. Safety
Contractor will be solely and completely responsible for the training of its employees, agents and
contractors "Personnel and the conditions of the work site, including safety of all persons and
property during the performance of services.
7. Governing Law, Venue and Attorney's Fees
The laws of the State of Washington hall goiern'this agreement. Exclusive venue'in case oflegal
suit or action is instituted to enforce compliance with any terms, covenants, or conditions of this
agreement shall lie in Multnomah County Washington. Both parties agree to submit to the
personal jurisdiction of any court of competent subject matter jurisdiction in Multnomah County
Washington. In the event of legal suit or action, including any appeals there from, brought by
either party against the other to enforce any of the obligations hereunder or arising out of any
dispute concerning the terms and conditions hereby created, the losing party shall reimburse the
prevailing party for its reasonable attorney fees and costs incurred in the suit or action including
investigation costs, expert witness fees and costs of depositions. If any part of this agreement.is
found to be in conflict with applicable laws, such parts shall be inoperative, null and void so far as
it is in conflict with said laws, but the remainder of this agreement shall be in full force and effect.
8. Good Faith Negotiation /Mediation
Prior to filing suit or initiating arbitration on any dispute, which arises between the Parties under
or relating to this Agreement, the Parties agree to attempt to resolve the dispute through good
faith negotiation. If the dispute cannot be resolved through good faith negotiation, the Parties
agree to hire an independent, trained and mutually acceptable mediator to mediate the dispute.
The cost of the mediator will be shared equally by the Parties. The mediation shall be conducted
at City of Port Angeles, Washington.
9. Suspension of Work by Utility
City of Port Angeles may suspend, in writing, all or a portion of Contractors services under Exhibit
A in the event unforeseen circumstances make normal progress in the performance of the
Contractors work inadvisable in the opinion of City of Port Angeles. Contractor may request that
the work be suspended by notifying City of Port Angeles, in writing, of circumstances which are
interfering with normal progress of the work. The time for completion of the remaining work
shall be extended by the number of days the work is suspended by City of Port Angeles, unless
both parties can mutually agree upon a new completion time. In the event the period of
suspension exceeds 90 days, the terms of this Agreement shall be subject to renegotiation,
provided, however, that if such renegotiation of a mutually acceptable replacement contract has
F -554
not occurred within 180 days after suspension (Renegotiation Period), then either party may
terminate this Agreement in accordance with the early termination provision hereof, provided
further, that the failure to renegotiate this Agreement within the Renegotiation Period shall not
be construed as a breach of the Agreement by either Party
10. Suspension of Work by Contractor
Contractor may suspend, in writing, all or any portion of its services under this Agreement, but
only if and to the extent City of Port Angeles, fails to make timely payment in accordance with the
terms of this Agreement. City of Port Angeles, shall have a period of sixty (60) days from the date
on which payment was due (Cure Period) within which to satisfy any arrearages in payment.
Contractor shall resume performance of any suspended services upon receipt of payment of any
arrearages from City of Port Angeles, within the Cure Period.
11. Early Termination
Either party shall have the right, but not the obligation, to terminate this Agreement, on sixty (60)
days written notice, in the event the other party's service or performance fails to conform to the
requirements of this Agreement. Contractor shall have the not the obligation to'•
terminate this Agreement, effective upon expiration of the Cure Period, in the event City of Port
Angeles, fails to pay any arrearage within the Cure Period. Either party shall have the right but
not the obligation, to terminate this Agreement in the event work is suspended under this
Agreement fora period.in.excess of 90 days and no renegotiation of this Agreement.has.occurred
within the Renegotiation Period. Any right of early termination shall be in addition to, not in
replacement of, any and all rights and remedies a party may have for breach of the Agreement by
the other Party
12. Subcontractors
Contractor may contract with one or more qualified subcontractors (Subcontractor Agreement)
to perform a portion of the services specified in the Scope of Work; provided, however, that
Contractor shall remain solely responsible to City of Port Angeles, for all performance under this
Agreement and, provided further, that City of Port Angeles, shall have no responsibility for the
review or supervision of the work of any subcontractor or for any payment to any subcontractor
All subcontractor agreements shall require the subcontractor to comply with the invoicing,
insurance, suspension of work, audit, documentation, confidentiality and return of records
obligations imposed on Contractor by this Agreement. No subcontractor shall be deemed to be a
third party beneficiary of this Agreement or to have any other rights under this Agreement.
13. Relationship of Parties
Contractor is an independent contractor, and this Agreement is not intended to form a
partnership or joint venture between the Parties. Individuals employed by Contractor are not
employees or agents of City of Port Angeles, nor are Contractors subcontractors employees or
agents of City of Port Angeles. Each Party is solely responsible for payment of compensation to its
employees and personnel and will withhold and pay to the appropriate authorities all taxes,
contributions, and assessments imposed or required under all laws with respect to payment. The
Contractor will require these terms in all agreements with subcontractors for work undertaken
for this Agreement.
F -565
14. Return of Records
On termination ofthe contract, the Contractor will consult with the project manager at City of
Port Angeles, about whether pertinent records should be returned. If requested, the Contractor
will deliver to City of Port Angeles, all records, reports, data memoranda, notes models or
publications whether electronic or hard -copy, equipment and supplies of any nature, and receipts
for any and all billing made to City of Port Angeles, that are in possession or under control of the
Contractor, prepared or acquired in the course of the contract with City of Port Angeles. Further,
the Contractor agrees not to keep or withhold such information or data, or reproductions of such
information or data that relate to the business activities of City of Port Angeles, or to parties in a
contract relationship with City of Port Angeles, Alternatively, if the return of records and
equipment or supplies is not requested, Contractor agrees to retain these items for three years
after the completion of this contract and to notify the City of Port Angeles, project manager at
the end of that time before disposing of them. Contractor shall include a provision substantially
identical to the foregoing in all its Subcontractor Agreements.
15. Indemnification
The Contractor-wiII iridemnify• hold harmless and defehd City of Port Angeles; and ;its officers
employees, agents, representatives, and affiliates (each an Indemnified Party) against any and all
losses, liabilities, damages, claims, suits, proceedings, judgments, assessments, costs, and
expenses (including interest and penalties), and including reasonable attorney fees and expenses,
incurred by City of Port Angeles, and arising from (i) negligent or wrongful acts or omissions of
the Contractor or of its officers, employees, agents, representatives, subcontractors, or affiliates
of this Agreement, or (iii) any finding, judgment or other determination or settlement whereby
the Contractor is deemed or considered to be the employer of the other Party
The Parties specifically agree that the provisions of this Section also apply to any claim of injury or
damage to the persons or property of the Contractors employees. Contractor acknowledges and
agrees that, as to such claims, the Contractor, with respect to City of Port Angeles, hereby waives
any right of immunity which Contractor may have under industrial insurance (Title 51 RCW as
amended and under any substitute or replacement statue). This waiver was specifically
negotiated by the Parties, is solely for the benefit of the Parties and their successors and assigns,
and is not intended as a waiver of Contractors right of immunity under said industrial insurance
for any other purpose.
16. Force Majeure
Notwithstanding anything contained in this Agreement to the contrary, neither Party will be
deemed liable or to be in default for any delay or failure in performance under this Agreement
deemed to result from acts of God, acts of civil and military authority, acts of public enemy, war,
or any like cause beyond the Parties reasonable control.
17. Severability
Should any provision of this Agreement be held by a tribunal of competent jurisdiction to be
invalid or unenforceable, the remainder of the Agreement will remain in full force and effect.
18. Notices
F -576
Notices required to be made under this Agreement shall be served personally, by facsimile
transmission, by overnight courier to the address shown above, or by email, with a duplicate sent
by certified mail, return receipt requested. Notice shall be effective only upon receipt by the
party being served.
Effective Date and Term
This Agreement, including its exhibits, shall be effective immediately upon execution by both
parties.
City of Port Angeles Fluid Market Strategies
Signature Signature
Name :..s -Name
Date Date
F -587
Contractor's Authorized Representative
Megan Milliken 503.808.9003x106
mmilliken @fluidms.com
Project Order Title
Simple Steps, Smart Savings'"'
This Project Order is entered into pursuant to the terms and conditions of the Promotion Services Agreement
between City of Port Angeles and Fluid Market Strategies "Fluid dated
Fluid's Objective
To implement a successful retail promotion for the Simple Steps, Smart Savings promotion.
Scope of Services
The Simple Steps, Smart Savings Promotion will increase sales of ENERGY STAR® CFLs, ENERGY STAR® indoor
hard -wired lighting fixtures and energy saving showerheads in the marketplace. This goal will be accomplished
by providing an incentive of $0.50 per general purpose CFL (twist, A- lamp), an incentive of $2.00 on specialty CFL
products (Reflectors, Globes, Candelabras, Torpedoes, 3 -way, outdoor lighting), an incentive of $8.00 on indoor
hard -wired lightinifiiitures, and an incentive of $7.00 on showerheads (2.0 gpm or An'admihistrative fee
of $0.25 per unit will be charged on specialty CFLs and an administrative fee of $0.35 per unit will be charged on
all other products.
Administrative Support
Project Order -01
EXHIBIT A
TO PSA
Services shall include development, delivery and facilitation of projected unit movement of identified SKUs at
approved retail locations. Fluid staff will receive retail sales reports from partnering retailer locations and
monitor sales reports into a proprietary tracking and reporting database.
Marketing Services
Fluid will design and produce retail Point of Purchase (POP) materials for participating retail locations, including
those in City of Port Angeles territory Marketing materials will be delivered directly to the stores by the Fluid
field representatives. Field representatives will support participating retail stores in City of Port Angeles
territory, provide on -site merchandising, sales associate training and event staffing.
Reporting
Minimum reporting requirements will include:
City of Port Angeles will receive detailed electronic reports of promotional product sales once a month.
Sales will be distinguished by retail location and individual product SKUs. This data can be provided in a
hard copy along with the monthly invoice if requested.
Invoices for promotional product sales and administrative costs per unit sold within the prior month will
be sent to City of Port Angeles monthly Invoicing is dependent upon Fluid receiving sales data reports
from manufacturer /retailer partners in a timely manner; sales data is due from manufacturer on the 15
of each month. However, City of Port Angeles will be invoiced by Fluid within 10 working days of receipt
of sales data.
Additional necessary reporting requirements will be communicated to Fluid as they are identified
Store List Allocations
S ee Attachment A
MGSA LGL 019 EXH B
F 59
Incorporated Documents (Note: In the event of any conflict between the terms and conditions contained in this Project Order and those set
forth in any Incorporated Documents, the terms and conditions of this Project Order shall prevail.)
Compensation for the Services
Contractor shall be compensated for the Services described above as follows:
City of Port Angeles commits to fund the following product(s)•
(Select all products to include)
ENERGY STAR® CFLs
Promotional showerheads
ENERGY STAR® rated indoor hard -wired lighting fixtures
And for the product(s) selected above commits to
(Select one funding option)
El Funding of 60,000 for promotional products selected above.
w-
:rime of. Performance •for the Services
Commencement Date
February 1, 2012
Completion Date
April 1, 2012
Except as provided herein, all terms and conditions of the Master Promotion Services Agreement referenced above shall be
incorporated into and become a part of this Project Order City of Port Angeles has the right to terminate this agreement at any-
time. Termination notice must be received in writing and will have a termination date effective at the end of the month following
the month in which written notice is received.
Accepted By: City of Port Angeles
Please Print Name
Signature
MGSA LGL 019 EXH B
Approved by Fluid Market Strategies
Signature
Title Date Title Date
F 60
P
Fluid's Authorized Representative
Megan Milliken 503.808.9003x106
mmilliken @fluidms.com
Project Order Title
Simple Steps, Smart Savings'"
Fluid Run Direct Install, Option 3
This Project Order is entered into pursuant to the terms and conditions of and as an amendment to the Promotion Services
Agreement between the City of Port Angeles and Fluid Market Strategies, Inc. (Fluid), dated
Fluid's Objective
To conduct home auditing and implement a successful direct install project in homes within the City of Port Angeles service area
in accordance with this document and in conformance with BPA's direct install program requirements.
Scope of Services
The Fluid run direct installation portion of the Simple Steps, Smart Savings program will increase adoption and use of energy
saving products by offering the City of Port Angeles CFL installation and energy- saving showerhead distribution services. An
installation fee and a $0.35 administration fee will be applied to all CFLs and showerheads provided to City of Port Angeles utility
customers in accordance with this Project Order Fluid will comply with BPA's current Implementation Manual for direct install
measures pertaining to this Project Order
Administrative and Staff Support
Services from Fluid will include development, delivery and facilitation of the direct installation portion of the Simple Steps, Smart
Savings promotion as outlined in Attachment A Direct Install Extension Proposal. Fluid's installation team members will:
Participate in an orientation detailing customer service expectations, installation best practices and outlining the goals of
the promotion.
Secure needed CFL and showerhead product supply, and manage product distribution and inventory
Recruit select City of Port Angeles utility customers for participation and schedule customer services.
Perform installations in compliance with local and state regulations.
Collect audit data and track activity on the Home Snapshot Audit form (Attachment B).
Provide the City of Port Angeles with reports of project activity and hardcopies of audit forms.
Allow the City of Port Angeles representatives to work closely with Fluid's administration of this program to ensure the
best possible public relations and the best chance of a successful outcome for Fluid and the City of Port Angeles.
Marketing Services
Fluid will provide and operate a consumer facing website that provides information about promotional products as well
as a one page summary of promotion related services offered by the City of Port Angeles.
A customer support telephone number and online signup form will be provided and maintained by Fluid and made
available to utility customers for services under this Project Order
Fluid will provide program informational handouts to be distributed to customers interested in direct install services.
Fluid will provide informational materials, including Home Energy Savings Steps brochures and showerhead Installation
Instructions, to utility customers who receive direct install services.
Templates will be made available to the City of Port Angeles for utility bill inserts, newspaper ads, customer direct mail
letters, door hangers, and newspaper copy /web graphics. Additionally, Fluid is available to design custom marketing
materials as needed. The scope of any additional custom marketing will be detailed in a Change Order as an attachment
to this document.
Reporting
Minimum reporting requirements will include:
The City of Port Angeles will receive electronic reports of direct installation and auditing activity once a month. The
report will document the information collected on Attachment B.
Upon request, Fluid will conduct quality control efforts through select site verification to ensure customer satisfaction
and proper product installation.
PSA EXH B
Project Order -02
EXHIBIT A
TO PSA
F 61
Product Description
Administrative Fee
Installation Fee
Product Cost*
Total Cost Per Unit
CFL Twist 13 -15 Watt
$0.35
$2.25
$1.42
$4.02
CFL Twist 23 -26 Watt
$0.35
$2.25
$1.99
$4.59
CFL Reflector
50.35
$2.25
53.24
$5.84
CFL Globe
50.35
$2.25
53.04
$5.64
Showerhead
$0.35
58.00
$3.50
$11.85
Fluid will meet reporting standards enabling the City of Port Angeles to obtain reimbursement from BPA for qualifying
work performed under this Project Order
Additional reporting requirements will be communicated to Fluid as they are identified.
ncorporated Documents (Note: In the event of any conflict between the terms and conditions contained in this Project Order and those set
forth in any Incorporated Documents, the terms and conditions of this Project Order shall prevail.)
Attachments A (Direct Install Extension Proposal)
Attachments B (Snapshot Audit Form)
Compensation for the Services
Fluid shall be compensated for the Fluid Run Direct Install Services described above as follows
For selected product only
In accordance with the unit prices listed in the chart above the City of Port Angeles commits to fund this direct install project
until one of the following is achieved:
Project costs for the City of Port Angeles have reached a maximum amount of 44,000.
Any chahge in the scope of services in this document will be detailed in a written Change Order signed by both parties and
attached to this agreement.
Time of Performance for the Services
Commencement Date
February 01, 2012
Completion Date
April 01, 2012
Except as provided herein, all terms and conditions of the Master Promotion Services Agreement referenced above shall be incorporated into and become a part of
his Project Order. This Project Order shall remain in effect unless terminated by el her party at any time by giving a thirty (30) day notice to the other party or
meeting completion obligations in this Project Order Notice shall be effective when received.
Accepted By: City of Port Angeles
Please Print Name
Signature
PSA EXH B
Approved by: Fluid Market Strategies
Please Print Name
Signature
Title Date Title Date
F 62
Original Contract
Amount
Change Orders
(0)
Unit Quantity
Variations
Final Cost
Project Cost
Variance
$334,376.90
$0.00
($2.768.01)
$331,608.89
-0.8%
PORTANGELES
W A S H I N G T O N U S A.
CITY COUNCIL MEMO
DATE: January 17 2012
TO: CITI COUNCIL
FROM: Glenn A. Cutler, P E., Director of Public Works Utilities
SUBJECT: 2011 Street /Alley Overlay Contract, Project No. TR03 11 Final Acceptance
Summary: Lakeside Industries, Inc.. has completed the 2011 Street and Alley Paving contract,
Project No. TR 03=1 l The work has been inspected and accepted as complete and payment in the
amount of $331,608.89, which includes all applicable taxes, has been made with a bond being held
in lieu of retained funds.
Recommendation: Accept the 2011 Street AIIey Overlay, Project TR03 -11, and authorize
release of the retainage bond upon receipt of required clearances.
Background /Analysis: Lakeside Industries, Inc., was awarded the contract on September 7th, for
the paving of the 5/6 Alley from Chambers to Race Street. the First /Front alley from Francis to
Eunice, Albert Street from First to Front Street, Ennis from 4` to 5 Street, and Penn Street from
First to Front Street, stormwater separation from sanitary sewer at the 5/6 Alley from Chambers to
Washington and Albert Street from 1 to Front, and installation of pervious concrete sidewalk
areas at the intersection of 1 s and Race Streets. Construction began on October 10, 2011, and was
completed on November 22, 2011 The project has been inspected and determined to be complete,
and final payment has been processed. Project design, inspection, and management were
performed by the City s Engineering staff
It is recommended that Council accept the 2011 Street AIIey Overly, Project TR03 -11, and
authorize release of the bond for the retained percentage upon receipt of required clearances.
N \CCOUNCIL \FINAL\2011 Street AIIey Overlay Contract, Project TR03 -11 Final Acceptance.docx
F 63
CITY OF
W A S H I N G T O N U S A.
CITY COUNCIL MEMO
Date: January 17, 2012
To: CITY COUNCIL
From: Glenn A. Cutler, P.E., Director of Public Works 8 Utilities
Subject: New and Expanded Large Single Electrical Loads Ordinance
Summary: The Electric Utility needs to establish a policy for new large single electrical loads to
address how marginal power supply costs will be recovered through rates. With the assistance of the
Western Public Agencies Group and EES Consulting, staff has prepared a new large single loads
ordinance.
Recommendation: Conduct a first reading of the proposed New and Expanded Large Single
Electrical Loads ordinance, and continue to February 7, 2012 fora second reading and adoption
of the ordinance.
Background /Analysis: The Pacific Northwest Electric Power Planning and Conservation Act (Act)
defines a New Large Single Load (NLSL) for the Bonneville Power Administration (BPA) to be any
new load or expansion of an existing load at a single facility whose power requirements increase by 10
average megawatts (aMW) or more in any consecutive 12 -month period as compared to its
consumption during the immediately preceding 12 -month period For the City's Electric Utility, EES
Consulting and staff recommend the NLSL be a connected load of 2 MW for a new customer and 1
aMW of energy consumption for an expansion to an existing customer The marginal power supply
cost is approximately $135,000 per aMW per year and similar to the annual energy use of about 540
average residential customers.
Under the BPA wholesale Tiered Rate Methodology (TRM) that became effective on October 1, 2011,
load requirements in excess of our "High Water Mark" (HWM) will be purchased at higher wholesale
power prices "Tier 2 The short-term wholesale rate alternative was selected last year by the City
Council and is currently 0.04648 per kWh, which is about 50% higher than average Tier 1 costs.
Although the Tier 2 rate is significantly higher than Tier 1 it is much less of an impact than anticipated.
For each aMW of NLSL that occurs in the future, Tier 2 power costs using today's retail rate setting
practices would be rolled into the total Electric Utility's revenue requirement with the potential to
increase retail rates by about 0.68% for all of the City's other retail electric customers. In contrast, a I 0
aMW NLSL could increase retail rates by about 6.8%
Bonneville Power Administration (2001) New Large Single Load Policy
N: \CCOUNCIL \FINAL \New and Expanded Large Single Electrical Loads Ordinance doc
G -1
January 17 2012 City Council
RE. New and Expanded Large Single Electrical Loads Ordinance
Page 2
There are two key policy issues that are addressed in the proposed NLSL ordinance:
1 The MW and aMW levels the City establishes for its NLSL, and
2. if the Tier 2 marginal power supply costs associated with serving a NLSL are shared with all
retail electric customers.
Staff is confident that Tier 2 power purchases should be delayed until at least 2014 as long as we
continue to experience historical customer growth, maintain our expanded energy conservation
program, and there are no reductions to the federal based system. However, a NLSL policy should be
developed as a safety net in case a general service demand or primary customer expands or a new one
locates in our service territory In the absence of a safety net, a NLSL would immediately result in a
need to increase retail rates for all other customers.
With the assistance of the Western Public Agencies Group and EES Consulting, the attached NLSL
ordinance was prepared, which was discussed at the December 2011 Utility Advisory Committee
meeting. Given the discussion, staff prepared a revision to the ordinance for the Utility Advisory
Committee's consideration on January 10, 2012. The proposed ordinance has been reviewed by the
City Attorney The proposed ordinance would go into effect for new and expanded loads on Tuesday,
January 2, 2013
In summary, a NLSL could either result in significantly more expensive retail rates for the new
customer or a modest retail rate impact for all other customers. The issue presents the classic policy
trade -off between encouraging economic development by providing competitive rates for NLSLs, or
making new customers face the marginal power supply costs that they impose on the City's Electric
Utility
On January 10, 2012, the Utility Advisory Committee forwarded a favorable recommendation to City
Council to conduct a first reading of the proposed New and Expanded Large Single Electrical Loads
ordinance on January 17, 2012, and continue to February 7, 2012 for a second reading and adoption of
the ordinance. In addition, the Utility Advisory Committee modified Section B of the proposed
ordinance so that it only applies after the City has utilized all of its Tier 1 power supply
Attachment: New and Expanded Large Single Electrical Loads Ordinance
G -2
ORDINANCE NO
AN ORDINANCE of the City of Port Angeles, Washington, relating to
Electricity Services and Charges; adding a new section 3 12.074 to
Chapter 13 12 of Title 13 of the Port Angeles Municipal Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS
Section 1 Title 13 of the Port Angeles Municipal Code is amended by adding a
new Section 13 12.074 to Chapter 13 12 to 'read as follows:
Chapter 13.12
Sections:
13 12.010
13 12.020
13 12.021
13 12.025
13 12.030
13 12.040
13 12.041
13 12.042
13 12.043
13 12.060
13 12.071
13 12.072
13 12.073
ELECTRICITY SERVICES AND CHARGES
General Provisions Applicable to All Service.
Uniform Electric Rate.
Point of Delivery
Rate Class Assignment.
Schedule R -03 Residential Service.
Schedule GS -03 General Service.
Schedule GD -03 General Service Demand.
Schedule NP -03 Nonprofit Tax Deductible.
Schedule GD -04 General Service Demand Primary Metered.
Schedule PS -03 Primary Service.
Schedule 1T -03 Industrial Transmission.
Schedule L -03 Lighting.
Schedule MW -03 Municipal Water Pumping.
13 12 074 New or Expanded oads
13.12.080 Contract Sales and Purchases.
13 12.100 Electrical Work Permits and Fees.
13 12.110 Contract and Administration Charge.
G -3
13.12.074 New or Expanded Loads
A. Definitions. For purposes of this section, the following definitions apply
"New Load" means a General Service Demand or Primary Service account that is first
connected to the electrical distribution system after December 31, 2012 and that is equal to or
exceeds 2 MW
"Expanded Load" means a General Service Demand or Primary Service account previously
connected to the electric distribution system that is increased in an amount equal.to or
exceeding 1 aMW when compared to the customer's monthly energy and demand consumption
in the same calendar month in calendar year 2011
A New Load can also have an Expanded Load component subject to this section.
B Applicability Subject to the exclusions stated in the following two paragraphs,
this section applies to all New Loads and all Expanded Loads.
This section is intended to establish rates only for sales of Tier 2 power The rates established
in this section do not apply to the extent Tier 1 power is available to serve all or a portion of the
New Load or Expanded Load. This section does not apply to loads designated by the City or the
Bonneville Power Administration as New Large Single Loads as defined by the Bonneville
Power Administration in their New Large Single Load Policy document, dated April 2001
This section also does not apply to loads that are served under Section 13 12.071 of Title 13 of
the Port Angeles Municipal Code.
Except as provided in paragraph C. 2. below, sections 13 12.041, 13 12.043, and 13 12.060 do
not apply to New Loads and do not apply to the portion of any load that is an Expanded Load.
C. New Loads. After December 31, 2012, a New Load shall be charged the
following rates and charges based on the energy and demand usage for each month as measured
by the account meter
1 Uniform Rate. New Loads will be charged the cost of generation and
transmission services incurred for such service by the City from the Bonneville Power
Administration under the Priority Firm Public Rate, Tier 2 Charges, including without
limitation the charges for Unanticipated Load Service as defined in the BPA Administrator's
Record of Decision for the BP -12 Rate Adjustment Proceeding and the 2012 Power Rate
Schedules and General Rate Schedule Provisions (FY2012- 2013). The City in its sole
discretion shall have the right to determine what Tier 2 rate alternatives it procures from the
Bonneville Power Administration.
-2-
G -4
2. Basic Charge. A basic charge in accordance with Section 13 12.041.
13 12.043. or 13 12.060 of this Chapter shall apply to New Loads.
3 Distribution Charge. A distribution charge determined by multiplying 0.40
times the sum of items 1 -2 shall apply to New Loads.
D Expanded Loads. After December 31, 2012, any customer with an Expanded
Load shall be charged on the Expanded Load the following rates and charges based on the
energy and demand usage for each month as measured by the account meter
1 Uniform Rate. The customer's monthly energy and demand consumption in
excess of its energy and demand consumption in the same calendar month in calendar year 2011
will be charged the cost of generation and transmission services incurred for such service by the
City from the Bonneville Power Administration under the Priority Firm Public Rate, Tier 2
Charges, including without limitation the charges for Unanticipated Load Service. The City in
its sole discretion shall have the right to determine what Tier 2 rate alternatives it procures from
the Bonneville Power Administration.
The customer's monthly energy and demand consumption that is equal to or less than its energy
and demand consumption in the same calendar month in calendar year 2011 shall be charged as
determined by the Director in accordance with Section 13 12.041, 13 12.043, or 13 12.060 of
this Chapter
E. Other Applicable Charges and Adjustments. The following charges and
adjustments shall be applied to any New Load or any Expanded Load served under this
schedule.
1 Diurnally Differentiated Rate. if the City can procure power from the
Bonneville Power Administration under the Priority Firm Public Rate, Tier 2 Charges, with
deliveries differentiated diurnally, the City may in its sole discretion offer service hereunder
that is diurnally differentiated.
3. Adjustments to Rate. The City may reduce the rate applicable to a New Load
and /or an Expanded Load under this schedule, as a part of the annual budget process or at such
other time as the City deems appropriate, if the City determines in its sole discretion, by use of
a cost of service analysis or other accepted econometric methods, that the economic impact
within the City of the New Load and /or Expanded Load will generate additional revenues for
the City such that an adjustment to the rate applicable to a New Load and /or an Expanded Load
under this schedule will not increase result in shifting service costs to other City electric
customers
3 Transmission Charges. The monthly wholesale transmission costs to the City,
including energy, demand and any other charges incurred by the City to provide service to an
account for a New Load or an Expanded Load under this schedule.
-3-
G -5
4 Charges and Credits. Any other wholesale generation or transmission charges
or credits accrued by the City to provide service to a New Load or an Expanded Load under this
schedule.
5 Taxes. An amount calculated to recover the actual tax obligation of the Electric
Utility and City for State Public Utilities tax and City Public Utility tax and any other applicable
taxes.
Section 2 Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivener's /clerical errors. references, ordinance numbering,
section/subsection numbers and any references thereto.
Section 3 Severability If any provisions of this Ordinance, or its application to
any person or circumstances. are held invalid, the remainder of the Ordinance, or application of
the provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 Effective Date. This Ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum. This
ordinance shall take effect five (5) days after passage and publication of an approved summary
thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of 2012.
MAYOR, CHERIE KIDD
ATTEST APPROVED AS TO FORM.
Janessa Hurd, City Clerk William E. Bloor City Attorney
-4-
G -6
PUBLISHED• 2012
By Summary
-5-
G -7
January 24, 2012
City Council
New and Expanded Large Single
Electrical Loads Ordinance
Larry Dunbar, Deputy Director of Power Systems
Proposed Agenda
1. Terminology
2. Applicability
3. Key policy issues
4. Summary what's next
1
Terminology
1 Diurnally Differentiated Rate
2. Kilowatt (kW)
1,000 watts of power or what it takes to turn -on 10
100 watt light bulbs
3 Kilowatthour (kWh)
The amount of energy 10 100 watt light bulbs
would consume if left on for 1 hour
2
Terminology Continued
4. Megawatt (MW)
1,000 kW (or 1,000,000 watts) of power or what it
takes to turn -on 10,000 100 watt light bulbs
5. Average Megawatt (aMW)
The amount of energy 1,000 kW (or 1,000,000
watts) of power would consume if left on for a
year
Roughly equal to 540 homes, the Clallam County
Courthouse, or Port Angeles Hardwood
3
2
Applicability
A. General Service Demand and Primary Rate
Classes
B. A new customer after December 31, 2012 with
a 2 MW or greater connected load
C. Expansions to a customer load of 1 aMW or
greater compared to calendar year 2011
D Only applicable if /when BPA charges the City
for Tier 2 wholesale power supply
E Rate may be adjusted by City Council as part
of the annual proposed budget process
4
Key Policy Issues
A. Each aMW has a marginal wholesale power
supply cost of $135,000 and has a 0.68%
retail rate impact
B. The MW level the City establishes for a new
load, 2 MW is proposed
C The aMW level the City established for an
expanded load, 1 aMW is proposed
D. If the Tier 2 marginal wholesale power supply
costs will be shared with all other customers,
no cost sharing is proposed
E. Economic development
5
3
Summary
Tier 2 wholesale power purchases are not
anticipated until 2014 or later
The proposed ordinance is progressive and
will serve as a safety net
What's Next?
1 Questions?
2. Conduct a first reading tonight
3. Conduct a second reading and adoption
February 7, 2012
6
4
PORTANGELES
W A S H I N G T O N U S A.
CITY COUNCIL MEMO
DATE: JANUARl 17, 2012
TO: CITY COUNCIL
FROM: KENT MYERS, CITY MANAGER
SUBJECT: CITY- COUNTY INTERLOCAL AGREEMENT IT SERVICES
Summarp:'The attached "agreement ificludes the cooperative sharing of knowledge, expertise,
services, purchasing, and emergency equipment needs between the IT Departments of the City and
Clallam County
Recommendation: Approve and authorize the City Manager to sign an inter -local agreement for
IT services between the City of Port Angeles and Clallam County and make minor modifications
to the_agreement as necessary
Background Analysis:
Last year the City /County Cooperative Services Study Group identified a number of areas where the City
and County could share services that would increase coordination and cooperation between the two entities.
One of the areas identified was Information Technology (IT) services. With increasing technological
requirements, specialized skill sets and decreasing budgets, our IT staffs are experiencing an increasing
need for temporary assistance with problem solving, issue resolution and project implementation.
With the large number of common technology platforms and systems between the City and County, sharing
of technological expertise, experiences, and professional communications makes good business sense and
will eventually benefit local taxpayers. Instead of relying on paid consultants, we have a real opportunity to
consult with each other, at little to no cost, and result in a more timely response to our needs.
The purpose of the agreement is to allow both agencies to be more efficient while sharing resources and not
duplicating new technological and education efforts. With this agreement, we can embrace the sharing of
spare equipment and parts for emergencies; realize cost savings with group purchasing and share
technological services such as communication pathways, emergency operation centers and redundant data
centers for business continuity
During the next several months, we hope to have additional City/County inter -local agreements to present
to the City Council recommended by the City /County Cooperative Study Group.
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF PORT ANGELES AND CLALLAM COUNTY
REGARDING
SHARING OF INFORMATION SERVICES
TI -fIS AGREEMENT is entered into and executed this day of January 2012 pursuant to
Chapter 39.34 RCW by and between Clallam County, a political subdivision of the State of Washington,
(hereafter "County and the City of Port Angeles, a non- charter code city of the State of Washington,
(hereafter "City
In consideration of mutual benefits to be derived herefrom and covenants made herein, the City and
County agree:
Section 1 Purpose. The purpose of this Agreement is to set forth the terms and conditions between the
City and the County for sharing of information technology services between the Parties. By entering into
this Agreement, the Parties can more effectively and efficiently share information and expertise, improve
the quality and compatibility of the information, and better serve both Parties. The City and County will
save resources by not duplicating efforts and by sharing information and expertise.
Section 2 Shared Information. Subject to the conditions of this Agreement, the Parties shall share
__knowledge, expertise, and services related tothe following:
Collectively, the above services may be referred to as the "cooperative undertaking."
Phone Systems and associated hardware /software
Network Infrastructure and Telecommunications
Camera Systems
Web Filtering
Hardware Platforms (Desktops /Servers)
Microsoft Products
Database Platforms and Products
Desktop Virtualization
Server Virtualization
Hosted Email /Archiving
Redundant Datacenters and Disaster Planning
Emergency Operations Centers Interconnectivity and Resources
Records Management /Document Management and File Indexing
Fiber Optics and Redundant Data Paths
Wireless Mesh Telecommunications
Expansion to include new technologies, common platforms and general IT services, including but
not limited to:
o Technology knowledgebase
o Training
o Hosting
o Troubleshooting /Problem solving
o Prc /Post testing and capabilities
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Section 3 Scheduling /Accountability
Services provided pursuant to this Agreement shall be classified as either non intrusive, scheduled, or
emergency
All services will be classified non intrusive if they are found to be not labor intensive, inquiry only, and
do not require written response. All Non intrusive tasking will not be charged if less than one hour at any
one time is utilized. If any tasking is found to require more than 60 minutes and /or outside the scope of
non- intrusive services, it will be classified as either a schedule or emergency service and accounted for
accordingly
All services classified as scheduled will be agreed to between the department head of both parties. They
shall agree on the scope of the project, personnel to be involved, schedule and projected project time. This
will be done via a form to be established for this purpose, and signed off on by both the parties prior to
start. All time will be accounted for in I hour increments falling into either straight (reg. duty hours),
overtime (after reg. duty hours /weekends) or emergency
All emergency services will be agreed upon by the department head of both parties on a case by case
basis With an email authorizatidit for emergency assistance. Completion of the established form With
signatures, project scope, personnel, and project time will be done upon the next business day All time
will be accounted for in 1 -hour increments and be assigned as emergency
A completed copy of each project form will be supplied to each party upon completion with signatures of
requester authorizing the completion of the project and the accounting of hours for the particular project.
Both parties will keep a running accounting of hours utilized by both parties based on three criteria:
straight, overtime, or emergency This will allow for a working hours credit /debit balance.
Quarterly, both parties will audit their project accounting and compare findings. At calendar end, both
parties will meet, and settle the balance.
Straight 1 hour 1 hour base rate
Overtime 1 hour 1.5 hours base rate
Emergency 1 hour 2 hours base rate
A base rate of $50 per 1 hour will be utilized.
Section 4 Materials S
ies and Purchasit
Any technology materials, if declared surplus by one Party, may be used by the other Party if such use is
in furtherance of the scope of this inter -local Agreement. Any such declaration by the County will need to
occur in compliance with applicable provisions of County Administrative Policy
Any materials that are not deemed surplus, not needed currently for production but needed in a temporary
basis between parties may be borrowed. All borrowed materials and equipment will be tracked in writing
with part numbers, serial numbers and approximate value. All borrowed materials shall be returned to the
rightful owner within 30 days from the date of expiration or termination of this Agreement.
Any purchasing for general support and operations will be done by each Party for its own production
capabilities regardless of the final physical location of the materials. This will allow for continued
ownership and auditing capabilities.
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When fiscally responsible and appropriate, sharing of purchasing contracts, maintenance or support
contracts and volume purchasing when allowed will be utilized on a case by case basis.
Section 5 Insurance and Waiver of Claims. Each party is a member of a self insurance pool. Each party
will rely on its own self insurance pool for indemnification of any loss, injury or damage that might arise
or result from the services provided pursuant to this Agreement. Each party waives any claim or cause of
action it may accrue against the other arising from or as a result of the services provided pursuant to this
Agreement.
Section 6 Representation. No separate legal entity is created by this Agreement. The sharing provided for
by this Agreement shall be administered by a joint board consisting of one representative of the City and
one representative of the County The representative of the County is shall be Deborah Earley at
360.417.2345 and the City's representative shall be James Harper at 360.417 4513
Section 7 -Term of Agreement. The term of this Agreement shall commence immediately when signed by
both parties, and it shall continue for five years, or until terminated by notice. Either party may terminate
this Agreement by giving written notice at least 30 -days prior to the effective date of termination._
Section 8- Miscellaneous Provisions.
A. Amendment. This Agreement may he amended only in writing and only by agreement of all Parties
except as set forth in this section.
B. Assignment. The parties may not assign or subcontract any of their rights or duties under this
Agreement except as otherwise provided herein.
C. Counterparts. This Agreement may be executed in two or more counterparts, and each such
counterpart shall be deemed to be an original instrument. All such counterparts together will
constitute one and the same Agreement.
D Disputes. Any action to enforce this Agreement will be brought in Clallam County Washington.
E. Listing. Pursuant to RCW 39.34.040, this Agreement shall be listed on the County and City's
websites.
IN WITNESS HEREOF, this Agreement is executed this seventeenth day of January 2012 by Clallam
County and by the City of Port Angeles, Washington.
CITY OF PORT ANGELES CLALLAM COUNTY BOARD OF COMMISSIONERS
Kent Myers, City Manager Howard V Doherty Jr., Chair
Attest: Attest:
Janessa Hurd. City Clerk
Approved as to Form:
William E. Bloor, City Attorney
Trish Holden, CMC, Clerk of the Board
Approved as to Form:
tttt2
Mark Nichols, Chief Deputy Prosecuting Attorney
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J
W A S H I N G T O N U S A.
CITY COUNCIL MEMO
Date: January 17, 2012
To: CITY COUNCIL
From: Glenn A. Cutler, P.E., Director of Public Works Utilities
Subject: Design Industrial Outfall Repair and Cleaning Project Project WW08 2008
Summary: This design project is for engineering services to develop design documents for repair
and cleaning of the Port Angeles industrial outfall. This is an element of the CSO program
(W W08- 2008). The eventual placing of this outfall in service will provide environmental
betterment by allowing WWTP effluent and CSO discharges to occur outside the mouth of the
harbor and closer to the currents of the Strait of Juan de Fuca.
Recommendation: Approve and authorize the City Manager to add -this, planned program_
element to the CSO Professional Services Agreement with Brown and Caldwell in an amount
not to exceed $47,000, and to make minor modifications to the agreement, as necessary.
Background /Analysis: The Rayonier industrial outfall was acquired by the City in order to
increase the capacity for Wastewater Treatment Plant (WWTP) discharge and to enhance the
pollution control function of the Combined Sewer Overflow (CSO) program. In 2009, during the
design of the CSO Project, the Lower Elwha Klallam Tribe (LEKT) requested that the industrial
outfall be reassigned as the primary outfall from the WWTP, with the existing City outfall used
only in a backup role. This change in configuration of use of outfalls will have significant
environmental benefit. Because of the industrial outfall's greater length (7,940 feet) and location
outside the mouth of the harbor better mixing and dispersion of discharges to the currents of the
Strait of Juan de Fuca will occur The industrial outfall diffuser ports are in deeper water, in a
location that studies have determined is more suitable for effluent dispersion away from the inner
Port Angeles Harbor than the existing WWTP outfall. The City agreed with this, and in 2010 the
Department of Ecology approved an amendment to the CSO Reduction Facilities Plan.
An underwater inspection of the industrial outfall was conducted by Cosmopolitan Engineering
Group in August and October of 2010 from which it was determined that the outfall was
serviceable. In order to place the industrial outfall into service, some of the diffusers do need
repair, and seafloor sediment that has entered the outfall pipeline at a number of spots should be
removed. In addition, some of the diffusers will need to be modified in order to accommodate the
range of flow levels expected from the WWTP (2 MGD to 50 MGD) and equalize the necessary
dispersion from all 48 ports under all conditions. The design work includes hydraulic modeling in
N: \CCOUNCIL \FINAL \Design Industrial Outfall Repair and Cleaning Project Project W W08- 2008.doc
1 -5
January 17 201 City Council
Re: Design Industrial Outfall Repair and Cleaning Project —Project WW08 -2008
Page 2
order to analyze the flow related design requirements. in addition to developing plans and
technical specifications for the repair and servicing work.
Because of the specialty nature of this underwater work, the City intends to award an independent
construction contract. After the design is complete, bids will be solicited and staff will return to
Council to seek approval for award of the construction project. This sub project of the CSO
program is proposed to be added to the Professional Services Agreement with Brown and Caldwell
in an amount not to exceed $47,000, which increases the maximum compensation under that
agreement from $4,206.611 to $4,253,611 Funds are available for design and construction of the
Industrial Outfall Repair and Cleaning project from CSO reserves accumulated through rates and
the Washington State Public Works Trust Fund loans. The task elements for this work are shown
in the following table:
On January 10, 2012. the Utility Advisory Committee forwarded a favorable recommendation to
the City Council to approve and authorize the City Manager to add this planned program element
to the CSO Professional Services Agreement with Brown and Caldwell in an amount not to exceed
$47,000, and to make minor modifications to the agreement, as necessary
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TASK
BUDGET
1. .:Design.Analysis:._,_
$22.500
2
Contract document preparation
19,000
3
Bidding /construction support
1.500
4
Project management
4,000
TOTAL
$47.000
January 17 201 City Council
Re: Design Industrial Outfall Repair and Cleaning Project —Project WW08 -2008
Page 2
order to analyze the flow related design requirements. in addition to developing plans and
technical specifications for the repair and servicing work.
Because of the specialty nature of this underwater work, the City intends to award an independent
construction contract. After the design is complete, bids will be solicited and staff will return to
Council to seek approval for award of the construction project. This sub project of the CSO
program is proposed to be added to the Professional Services Agreement with Brown and Caldwell
in an amount not to exceed $47,000, which increases the maximum compensation under that
agreement from $4,206.611 to $4,253,611 Funds are available for design and construction of the
Industrial Outfall Repair and Cleaning project from CSO reserves accumulated through rates and
the Washington State Public Works Trust Fund loans. The task elements for this work are shown
in the following table:
On January 10, 2012. the Utility Advisory Committee forwarded a favorable recommendation to
the City Council to approve and authorize the City Manager to add this planned program element
to the CSO Professional Services Agreement with Brown and Caldwell in an amount not to exceed
$47,000, and to make minor modifications to the agreement, as necessary
1 -6
PORTANGELES
W A S H I N G T O N U S A.
CITY COUNCIL MEMO
Date: January 17, 2012
To: City Council
From: Nathan A. West, Director
Community and Economic Development
Subject: Combined Sewer Overflow (CSO) Phase 1 Project (Project 06 -01),
Section 106 Archaeological Memorandum of Agreement
Summary: As part of the delegation of funds through the Clean Water State Revolving Fund
(CWSRF), Washington State Department of Ecology (Ecology) and EPA are required to meet
conditions of the National Historic Preservation Act (NHPA). Due to the sensitivity of the Port
Angeles Waterfront regarding archaeological resources, a Memorandum of Agreement (MOA) and
Archaeological Work Plan (AWP) are required for the project. Parties to this MOA are Ecology,
the City of Port Angeles (City), the Lo er Elwha Klallam Tribe (LEKT). the Washington
Department of Archaeology and Historic Preservation (DAHP), and the EPA.T
Recommendation: Approve and authorize the Mayor to sign the CSO Phase 1 (Project 06-
01) Section 106 Memorandum of Agreement.
Background: The City proposes to construct Phase 1 of the CSO project with Washington
CWSRF loans from Ecology The EPA has determined that projects that are offered Federal
assistance through the CWSRF are undertakings subject to review under Section 106 of the NHPA,
16 U.S.0 470f, (Section 106) and its implementing regulations, 36 Code of Federal Regulations
(CFR) Part 800
With consultation of the City, DAHP, and interested tribes, Ecology requested EPA participation
in the federal compliance process due to the potential for adverse effects on historic properties.
EPA concurred and initiated consultation with seven regional tribes under N1-IPA Section 106.
Three tribes responded. The responses were from the LEKT stating their intention to participate,
the Port Gamble S'Klallam Tribe deferred to the LEKT reserving their right to engage at a later
date if significant cultural resources are inadvertently discovered, and the Skokomish Tribe
declined to participate. The MOA is a result of these consultation efforts and was authored by
staff members from the City, EPA, DOE, LEKT, and DAHP
The City Archaeologist recently completed pre- construction archaeological excavation and
sampling in the areas of the CSO footprint with the highest probability for containing buried
1 -7
cultural resources. No significant archaeological properties were observed. The City
Archaeologist has used the information gathered from the sampling project and other
archaeological identification efforts to develop an Archaeological Work Plan (AWP) for the CSO
project that defines responsibilities, outlines archaeological monitoring and notification
procedures. and provides schedules for reporting.
An MOA was developed in order to formalize the satisfaction of EPA's NHPA Section 106
responsibilities and its acceptance by all parties. The MOA authorizes EPA and Ecology to
proceed with their processes for distributing CWSRF loans for the CSO Phase 1 project. It also
adopts the City's AWP and supersedes a previous MOA dated January 2010 between the LEKT
and the City by terminating that agreement for the CSO project. The MOA and AWP are included
as attachments to this memorandum.
On January 10. 2012, the Utility Advisory Committee forwarded a favorable recommendation for
Council to approve and authorize the Mayor to sign the MOA.
Attachment: Section 106 Archaeological Memorandum of Agreement and Workplan
1 -8
MEMORANDUM OF AGREEMENT
BETWEEN
THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION 10,
THE WASHINGTON DEPARTMENT OF ECOLOGY,
THE CITY OF PORT ANGELES,
THE LOWER ELWHA KLALLAM TRIBE,
THE WASHINGTON STATE DEPARTMENT OF ARCHAEOLOGY AND
HISTORIC PRESERVATION,
REGARDING THE COMBINED SEWER OVERFLOW PROJECT PHASE 1,
PORT ANGELES, WASHINGTON
WHEREAS, the United States Environmental Protection Agency Region 10 (EPA)
awards capitalization grants to the Washington State Department of Ecology (Ecology)
for the Clean Water Stale Revolving Fund (CWSRF) Program under Title VI of the Clean
Water Act, as amended; and
WHEREAS, EPA has determined that projects offered Federal assistance through the
Washington CWSRF are undertakings subject to review under Section 106 of the
National Historic Preservation Act (NHPA), 16 U.S C 470f, (Section 106) and its
implementing regulations at 36 Code of Federal Regulations (C.F.R.) Part 800: and
WHEREAS, in order to meet more efficiently and effectively EPA's responsibilities
under Section 106, a nation -wide Programmatic Agreement (PA) was executed on March
28, 1990, among the Advisory Council on Historic Preservation (ACHP), the EPA, and
the National Conference of State Historic Preservation Officers concerning compliance
with the National Historic Preservation Act under EPA's State Water Pollution Control
Revolving Fund Program pursuant to 36 C.F.R. 800.13, and
WHEREAS. the PA stipulates that the EPA shall require that the State SRF Agency,
which in this case is Ecology, to carry out the requirements of 36 CFR 800.4 through
800.6, with reference to 36 CFR 800 1 800.2, 800.3, 800.8. 800.9 800 10, 800 11
800 12 and 800.14 for all actions that receive EPA Federal assistance; and
WHEREAS. the Washington Department of Ecology (Ecology) administers the
Washington State CWSRF Program and expects to offer the City of Port Angeles
financial assistance under this program; and
WHEREAS, the City of Port Angeles "the City proposes to construct Phase 1 of a
combined sewer overflow (CSO) project (the Undertaking) with CWSRF funding in Port
Angeles. Clallam County, Washington; and
WHEREAS, Ecology has invited the City to participate in this consultation and the City
has elected to participate: and
1
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WHEREAS. the Lower Elwha KlaIlam Tribe, the Jamestown S'Klallam Tribe. the Port
Gamble S'Klallam Tribe and the Skokomish Indian Tribe are federally recognized Indian
tribes and signatories to the 1855 Treaty of Point No Point with the United States; and
WHEREAS, in the Treaty the above mentioned Tribes ceded aboriginal territory that
includes Port Angeles Harbor and waterfront, and reserved fishing rights in their usual
and accustomed areas. which the Lower Elwha Klallam Trihe has regularly exercised in
the Harbor and along the waterfront; and
WHEREAS, the Lower Elwha Klallam Tribe's Reservation is located just west of Port
Angeles at the mouth of the Elwha River. the Tribe has regularly exercised its treaty
fishing rights in Port Angeles Harbor. and the Tribe's membership includes Klallam
Indians born on Ediz Hook and /or descended from the tribal villages located on Pori
Angeles Harbor, including the village of Y'innis along Ennis Creek that overlaps the
Area of Potential Effects "APE for this undertaking, illustrated in Attachment A
hereto: and
WHEREAS, consistent with the PA, Ecology has contacted potentially interested tribes
consisting of the Lower Elwha Klallam Tribe, Jamestown S'Klallam Tribe, Port Gamble
S'Klallam Tribe, Skokomish Indian Tribe. Makah Tribe. Puyallup Tribe of Indians,
Confederated Tribes and Bands of the Yakama Nation and has consulted with the City,
the Department of Archaeology and Historic Preservation (DARN). and interested tribes
regarding NHPA Section 106 requirements; and
WHEREAS. Ecology requested EPA participation as part of the NHPA Section 106
process to address any discoveries of cultural resources during the Undertaking; and
WHEREAS, the EPA initiated consultation under NHPA Section 106 with Jamestown
S'Klallam Trihe, Lower Elwha Klallam Tribe. Port Gamble S Klallam Tribe. Skokomish
Indian Trihe, Makah Trihe. Puyallup Tribe of Indians. and Confederated Tribes and
Bands of the Yakama Nation; and
WHEREAS, the EPA received responses from three Tribes, in which the Lower Elwha
Klallam Tribe stated its intention to participate, the Port Gamble S'Klallam Tribe
deferred to the Lower Elwha Klallam Trihe for comments and participation for now and
reserved their right to engage at a later date if significant cultural resources are
inadvertently discovered, stating that the project is within its usual and accustomed
fishing area, and the Skokomish Indian Tribe declined to participate; and
WHEREAS. Ecology, in consultation with the City, DAHP and interested tribes, has
determined that the Undertaking has the potential to cause adverse effects on historic
properties and EPA concurs: and
2
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WHEREAS. Ecology, in consultation with the City. DAHP and interested tribes. has
determined that the APE for this Undertaking is briefly defined as: a 30 foot wide
corridor centered on the CSO Project centerline extending east from Front and Oak
Streets along Railroad Avenue and following the Olympic Discovery Trail to Ennis
Creek., after the creek crossing the APE tums to the south and expands to a 60 foot wide
corridor to and out of the existing wastewater treatment plant (WWTP), to and out of an
existing 4 9 million gallon tank, and ultimately connecting to the existing Rayonier
industrial outfall (see Attachment A); and
WHEREAS. Ecology, in consultation with the City, DAHP, and interested tribes concurs
that "historic properties." as defined by 36 C.F.R. 800 16(1)(1) and properties
potentially eligible for inclusion in the National Register of Historic Places (NRHP). may
be discovered within the APE, and
WHEREAS, Ecology has considered the applicable requirements of Washington's Indian
Graves and Records Act, Revised Code of Washington (RCW) Ch. 27 44. and
Archaeological Resource and Sites Act, RCW Ch. 27.53, and acknowledges, with the
concurrence of the other parties, that there is potential for the Undertaking to encounter
human remains, associated or unassociated funerary objects or sacred objects, or objects
of cultural patrimony within the purview of Washington's Indian Graves and Records
Act; and
WHEREAS. the City and the Lower Elwha Klallam Tribe previously entered into a
cultural resources MOA for the Undertaking (hereinafter referred to as "Port
Angeles /Lower Elwha Klallam Tribe MOA ofianuaiy 7, 2010"): and
WHEREAS. the City of Port Angeles completed pre- construction archaeological
sampling in the area of the Undertaking where the city believes there is the highest
probability for finding cultural resources, and no eligible historic properties were
observed during sampling; and
WHEREAS, the tribal village and archaeological sites (Site Numbers 45CA468 and
45CA523) on Port Angeles Harbor. including portions of the APE for this Undertaking,
are of profound religious and cultural significance to the Lower Elwha Klallam Tribe and
possibly other Tribes: and
WHEREAS, the Parties to this Agreement include the following. the Washington State
Department of Ecology, the City of Port Angeles, the Lower Elwha Klallam Tribe, the
Washington Department of Archaeology and Historic Preservation, and the EPA.
NOW THEREFORE, in order to satisfy the EPA's NHPA Section 106 responsibilities
to take into account the effects of the Undertaking on historic properties, the Signatories
identified above agree that the Undertaking shall be implemented in accordance with the
following stipulations:
3
STIPULATIONS:
The EPA. in cooperation with Ecology and the City. shall ensure that the following
stipulations are met in the event that the EPA authorizes Ecologys intended use of the
CWSRF Federal funding for the Undertaking:
L TERMINATION OF PORT ANGELES /LOWER ELWHA KLALLAM TRIBE
MOA. The City of Port Angeles and Lower Elwha Klallam Tribe agree that the Port
Angeles /Lower Elwha Klallam MOA ofJanuary 7. 2010, shall be superseded and
replaced when the present MOA becomes effective. and this MOA shall control
compliance with the NHPA for the Undertaking.
II. AUTHORIZATION TO PROCEED WITH UNDERTAKING. Execution of this
MOA constitutes authorization to the City to proceed with the Undertaking and
implement the Archaeological Work Plan (AWP). This authorization is solely for
purposes of compliance with the NHPA and does not constitute any authorization for
approvals that may be required under other state and federal statutes.
111. ARCHAEOLOGICAL WORK PLAN.
A. The Parties approve, adopt and ratify the attached AWP (Attachment B). Its terms and
provisions shall govern and control the process, procedures, and methods for conducting
ground disturbances associated with the Undertaking and for handling cultural resources
and any human remains discovered in the
B If the City determines that material changes have been made to the construction plans
and that. because of these changes, the AWP may need to be modified, the City shall
develop the necessary modifications to the AWP and submit these proposed
modifications to Ecology. who will notify the Parties and the interested parties. The
Parties shall have ten working days to review the revised AWP and respond to Ecology
and the City with questions and concerns. Ecology shall have ten working days to review
and approve the revised AWP, unless a longer period (not more than 30 days) is agreed to
by all the signatories. Ecology shall notify the Parties of its approval and shall enclose
the approved revised AWP The revised AWP will replace the AWP currently included
as Attachment B to this MOA, and shall he subject to all of the stipulations contained
herein.
C. If the City determines that the changes to the construction plans do not necessitate
modifications to the AWP, the City shall notify Ecology Ecology in turn shall notify the
Parties in writing that review under this Stipulation has been completed.
IV MONITORING AND REPORTING
A. The City shall notify Ecology ten days prior to the date when the project construction
starts. Ecology in turn shall notify the Parties. In addition, Ecology may notify other
persons and entities who have requested such notification. and shall inform the Parties of
4
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any such persons or entities who have requested and received such notification from
Ecology Notifications under this paragraph may occur by email.
B The City shall provide monthly interim reports to Ecology Ecology will in turn
provide the interim reports to the Parties. If other persons or entities request copies of
any interim report, Ecology shall notify the Parties of such request and afford a
reasonable opportunity for any Party to object to the release of such report based on the
application of specific exemptions from release found in the Public Records Act (RCW
42.56) or other state or federal law If a Party objects to the release of such report where
no exemption applies. the Party may seek an injunction preventing release as provided by
RCW 42.56.540. Reports and notifications under this paragraph may be provided by
email.
C. By January 31 of each year until the Signatories determine in writing that the project is
complete or the MOA is terminated, the City shall prepare and provide an annual report
to Ecology addressing the following topics:
1 Progress in constructing the CSO Project:
2. Progress on archaeological measures;
3 Any problems or unexpected issues encountered during the year and
4 Any changes that the City believes should be made in implementation of this
agreement.
Ecology will provide the annual report to the Parties. The Parties shall review the annual
report.and provide comments to Ecology. who shallprovide them to the.City
D Following completion of the Undertaking as defined in Stipulation V below, or
Termination as defined in Stipulation VIII below, the City shall provide to Ecology, who
will distribute to all Parties, a final summary report detailing work undertaken pursuant to
its terms, including pursuant to the AWP
V. DURATION OF AGREEMENT
This Agreement will continue in full force and effect until the Signatories accept a final
summary report for the project or the MOA is terminated in accordance with Stipulation
VIII. At any time in the three -month period prior to such occurrence, any Party to this
MOA may request the Signatories to consider an extension or modification of this MOA.
No extension or modification will be effective unless all Signatories have agreed with it
in writing.
VI. DISPUTE RESOLUTION
Any Signatory may request that the EPA assist the Parties in resolving any dispute related
to this MOA. In the event that a Signatory makes such a request, the EPA will assist the
Parties in resolving the dispute through a process of informal negotiations. If informal
negotiations do not successfully result in resolution of the dispute within thirty (30) days
of the date the request was made to the EPA, the EPA shall take the following steps.
5
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A. The EPA shall forward all documentation relevant to the dispute. including the EPA s
proposed resolution. to the ACHP The ACHP will have the opportunity to provide the
EPA with its comments on the resolution of the dispute within 30 days of receiving
adequate documentation. The EPA shall make a decision on the dispute within ten
working days after receiving comments from ACHP
B The EPA's final decision on the dispute will be in writing and will include a written
response that takes into account any timely comments regarding the dispute from the
ACHP and the signatories, and the EPA shall provide a copy of this written response to
all signatories and the ACHP
C The EPA will then proceed according to its final decision.
D Should the ACHP not provide its comments regarding the dispute within the 30 -day
period, the EPA may make a final decision on the dispute and proceed accordingly The
EPA's final decision on the dispute will be in writing and include a written response that
takes into account any tiniely comments regarding the dispute from the Signatories. and
the EPA shall provide a copy of such written response to all Signatories and the ACHP
E, At any time during implementation of the stipulations contained in this Agreement,
should an objection pertaining to this MOA be raised by a member of the public, the EPA
shall notify the Parties and take the objection into account, consulting with any of the
Parties to resolve the objection, if the.EPA decides that such consultation is appropriate.
F During the pendency of any dispute. the responsibilities of each signatory to carry out
all other actions pursuant to the terms of this MOA that are not the subject of the dispute
shall remain unchanged.
VII. AMENDMENTS
A. Any Signatory may request that the MOA be amended, whereupon the Signatories
will consult in accordance with 36 C.F.R. 800.61c)(7) to consider such amendment.
B. This MOA may be amended when such an amendment is agreed to in writing by all
Signatories. The amendment will be effective on the date a copy signed by all
Signatories. EPA will file the amended MOA with the ACHP, with copies to all
Signatories.
VIII. TERMINATION
A. If any Signatory believes or concludes that the terms of this MOA will not or cannot
be carried out. the Parties shall pursue the Dispute Resolution process set out in the
Section VI above with respect to the claim that the terms of the MOA will not or cannot
be carried out, or that Signatory shall promptly consult with the other Signatories to
attempt to develop an amendment per Stipulation VII above. if within 30 days the
Signatories cannot reach agreement on an amendment, any Signatory may terminate the
MOA upon 30 days' written notification to the other Signatories. If at the conclusion of
6
1 -14
the Dispute Resolution process a Signatory determines that the terms of the MOA will
not or cannot be can out, the MOA shall be terminated.
B Termination shall include the submission of a technical report and /or other
documentation by the City to the Parties on work done up to and including the date of
termination. as set forth in Stipulation IV Section D and the AWP
C. Once the MOA is terminated, the EPA must either (a) execute an MOA pursuant to 36
C.F.R. 800.6. or (b) request, take into account, and respond to the comments of the
ACHP under 36 C.F.R. 800 7(c)( 4). The EPA shall notify the Parties as to the course
of action it will pursue. Prior to EPA s decision or after the City may request and EPA
may authorize the City to proceed with the Undertaking if the City can demonstrate
compliance with 36 CFR §800.4
IX. EXPIRATION.
If the City has not commenced the Undertaking by January 31, 2017, this Agreement
shall be considered null and vdid. lti such event the City shall so notify the Parties and if
it chooses to continue with the Undertaking. shall re- initiate review of the Undertaking.
X. ANTI DEFICIENCY ACT
This MOA is neither a fiscal nor a funds obligation.document of the EPA. Any funding to
be provided by the EPA will be done pursuant to a separate funding agreement.
XI. SCOPE OF AGREEMENT
A. This MOA is limited to the instant Undertaking and is entered into solely for that
purpose.
B. This MOA is neither intended nor shall he construed to diminish or affect in any way
the right of the Lower Elwha Klallam Tribe to take any lawful action to protect Native
American graves from disturbance or desecration. to protect archaeological sites from
damage, or to protect the Lower Elwha Klallam Tribe's rights under cemetery and Native
American graves protection laws or other applicable laws.
C This MOA in no way restricts any Party from participating in any activity with other
public or private agencies, organizations, or individuals, except as provided for in the
AWP This MOA will he subject to, and will be carried out in compliance with, all
applicable laws, regulations, and other legal requirements.
D This MOA does not create any right or benefit, substantive or procedural, enforceable
by law or equity. by or against persons or entities who are not a party to this MOA,
against the DAHP. Ecology. the City, Lower Elwha Klallam Tribe, or the EPA, or their
officers. agents, or employees. This MOA does not waive the sovereign immunity of any
Party
7
1 -15
E. If, following execution of this MOA, Ecology decides not to offer financial assistance
from the CWSRF to Port Angeles for the Undertaking that is the subject of this MOA,
this MOA will automatically become null and void.
F This Agreement shall not be interpreted as limiting, superseding, or otherwise
affecting the EPA's normal operations or decisions in carrying out its statutory or
regulatory duties.
XII. PRINCIPAL CONTACTS
The principal contacts for this MOA are as follows:
Port Angeles (City of):
Signatory
Mayor
City of Port Angeles, WA
321 E. 5th Street
Port Angeles, WA 98362
@cityofpa.com
with a.copy to
Kent Myers, City Manager
City of Port Angeles, WA
321 E. 5th Street
Port Angeles, WA 98362
kmyers @cityofpa.us
Party Representative:
Derek S. Beery, City Archaeologist
City of Port Angeles, WA
321 E. 5th Street
Port Angeles, WA 98362
dbeery@cityofpa.us
Lower Elwha Klallam Tribe:
Signatory•
The Honorable Frances Charles, Chairwoman
Tribal Council Lower Elwha Klallam Tribe
2851 Lower Elwha Road
Port Angeles, Washington 98363
frances.charlesZ.elwha.nsn.us
Party Representative:
8
1 -16
Ecology:
DAHP:
Bill White, Tribal Archaeologist
Tribal Council Lower Elwha Klallam Tribe
2851 Lower Elwha Road
Port Angeles, Washington 98363
bill.white @elwha.nsn.us
Signatory
Mr. Kelly Susewind, Program Manager
Water Quality Program
Washington Department of Ecology
P.O Box 47600
Olympia, Washington 98504 -7600
kelly.susewindnecy.wa.gov
Party Representative:
Alice Rubin, Environmental Review Coordinator
Water Quality Program
Washington Department of Ecology
P 0 Box 47600
Olympia, Washington 98504 -7600
alice.rubin @ecy wa.gov
Signatory.
Dr Allyson Brooks, State Historic Preservation Officer
Washington Department of Archaeology Historic Preservation
1063 S. Capitol Way, Suite 106
PO Box 48343
Olympia. W A 98504 -8343
aliyson.brooks@dahp.wa.gov
Party Representative:
Rob Whitlam, State Archaeologist
Washington Department of Archaeology Historic Preservation
1063 S. Capitol Way, Suite 106
PO Box 48343
Olympia, WA 98504 -8343
rob.whitlam @dahp.wa.gov
EPA:
Signatory•
Michael A. Bussell, Director
9
1 -17
Office of Water and Watersheds
Environmental Protection Agency Region 10
1200 Sixth Avenue, Suite 900, OWW-137
Seattle, WA 98101 -3123
bussell.mike@epa.gov
Party Representative:
David Carcia, WA CWSRF Project Officer
Office of Water and Watersheds
Environmental Protection Agency
1200 Sixth Avenue, Suite 900, OWW-137
Seattle, WA 98101 -3123
care ia.dav id r&epa.gov
All notifications required pursuant to this MOA shall be made to the principal contacts in
this Stipulation.
XII. EXECUTION OF AGREEMENT
A. This Agreement may be executed in counterparts, with a separate page for each
signatory The EPA will ensure that each Party is provided with a copy of the fully
executed MOA. The EPA will file the MOA with the ACHP
B. Execution of this MOA by the EPA and the.SHPO and its submission to the ACHP in
accordance with 36 C.F.R. 800.6(b)(I)(iv), will, pursuant to 36 C.F.R. 800 6(c), be
considered to be an agreement pursuant to the regulations issued by the ACHP for the
purposes of Section 110(1) of the NHPA. 16 U.S C. 470h -2(I Execution, submission,
and implementation of the terms of this MOA demonstrate that the EPA has afforded the
ACHP an opportunity to comment on the proposed Undertaking and its effect on historic
properties and that the EPA has taken into account the effect of the Undertaking on
historic properties in accordance with Section 106 of the Nl -[PA. 16 U.S.C. 470(F).
C. This Agreement shall be effective on the date of the latest signature below
10
1 -18
SIGNATORIES:
Each undersigned official certifies that he or she is fully authorized to enter into the terms
and conditions of this MOA and to execute and legally bind the Party he or she represents
to this document.
THE LOWER ELWHA KLALLAM TRIBE
By Date:
The Honorable Frances Charles, Chairwoman
THE CITY OF PORT ANGELES
By
Date:
Mayor
THE WASHINGTON DEPARTMENT OF ECOLOGY
Bv• Date:
Kelly Suswind, Program Manager
Water Quality Program
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
By Date
Michael A. Bussell, Director
Office of Water and Watersheds
THE WASHINGTON STATE DEPARTMENT OF ARCHAEOLOGY AND HISTORIC
PRESERVATION
By Date.
Dr Allyson Brooks, State Historic Preservation Officer
11
1 -19
4:
CSO Projected Path
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Attachment A
Maps of the Area of Potential Effects
1
3
12
I 20
Attachment B
Archaeological Work Plan
13
I -21
Archaeological
Cla llarn County, Washington
City of Port Angeles, Washington
321 E. Fifth Street
Port Angeles, WA 98362
Derek S. Beery, City of Port Angeles Archaeologist
12/13/2011
1
Work Plan
Combined Sewer Overflow
(CSO) Project, Phase 1
1-22
City of Port Angeles, WA CSO Archaeological Work Plan
Table of Contents
Introduction .1
CSO Project .8
Previous Investigations and Potential for Discovery .10
Archaeological Procedures .7
Briefing 14
Qualifications 15
Review ofFinal Construction Plans
Archaeological Monitoring .16
Work Stoppage 18
Human Remains .19
Inadvertent Collection 20
Confidentiality .20
Reporting .21
Schedule .22
References Cited ,23
APPENDIX A. Contact List 24
Page
I -23
City of Port Angeles, WA CSO Archaeological Work Plan
List of Figures
Figure 1. CSO Phase 1 Project Location on USGS 7.5 min Port Angeles, WA Quadrangle .2
Figure 2. CSO Phase 1 Project Design Plan and Profile (Rayonier and WWTP structures) .3
Figure 3 Generalized CSO Phase 1 Project APE Overview on 2006 Orthophoto 4
Figure 4. CSO Phase 1 Project APE detail for Ravorner and WWTP structures .5
Figure 5 CSO Phase 1 Project APE and recorded historical properties .7
Figure 6. High probabiliy area of the CSO and archaeological sampling locations. .11
Page 1ii
I -24
City of Port Angeles, WA CSO Archaeological Work Plan
Introduction
The City of Port Angeles (City) is proceeding with a Combined Sewer Overflow project (CSO) in
Clallam County, WA. Phase 1 of the CSO project, the current Undertaking, is proposed to begin at the
intersection of Oak and Front streets in downtown Port Angeles and proceed north one block and then
continue east within the existing 48" diameter Industrial Water Line (IWL) beneath the Olympic
Discovery Trail (ODT) (Figure 1). At Francis Street Park a secondary line will stretch from the top of
the bluff to the ODT in a trench and parallel the IWL within the ODT to the east. Once the IWL
reaches the former Rayonier Mill the lines exit the existing pipeline and will be buried or covered by a
berm into and out of the existing wastewater treatment plant (WWTP), into and out of an existing 4.9
million gallon tank, and ultimately connect to the existing Rayonier industrial outfall (Figure 2). A new
light vehicle bridge over Ennis Creek will be necessary to convey the pipelines (see Figure 2). The Area
of Potential Effect (APE) for'' the'Underfakiiig is briefly defined-as a 30 foot wide corridor centered' on
the CSO Project centerline extending north then east from Oak and Front streets and along Railroad
Avenue and the ODT to Ennis Creek after which it turns south to the WWTP (Figures 3 and 4). At the
turn to the south the APE expands to a 60 foot wide corridor continuing to the WWTP to accommodate
an increase in the number of pipes in the common trench and two diversion structures (See Figure 4).
The CSO Project will be partially funded by a Clean Water State Revolving Fund (CWSRF) loan from
the Washington Department of Ecology (Ecology). The Environmental Protection Agency (EPA) has
determined that projects offered Federal assistance through the Washington CWSRF are undertakings
subject to review under Section 106 of the National Historic Preservation Act (NHPA), 16 U.S.0 470f,
(Section 106) and its implementing regulations at 36 Code of Federal Regulations (C.F.R.) Part 800. As
such, the CSO Project is subject to Section 106 of the NHPA. NHPA requires that federal agencies
identify and assess the effects of an undertaking on historic properties. Historic properties are those that
are listed, or are eligible for listing on the National Register of Historic Places (NRHP) and may include
buildings or other structures, archaeological sites, and traditional cultural properties. Eligible properties
generally must be at least 50 years old, possess integrity of physical characteristics, and meet at least one of
four criteria of significance (36 CFR 60.4).
This Archaeological Work Plan (AWP) is necessary for NHPA compliance for the CSO Project because
of the proximity of the Undertaking to recorded archaeological sites and the potential for new
archaeological discoveries in areas of high probability for archaeological resources where archaeological
sampling has not cleared the full extent of the APE.
Page 11
25
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City of Port Angeles, WA
CSO Projected Path
C5'J he 1
t icor n21 part of uri. ruohny
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N
CSOArchneological Work Plan
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Figure 3. General CSO Phase 1 APE Overview on 2006 Orthophoto
Page 4
28
City of Port Angeles, WA
CSO Archaeological Work Plan
`,10 .15 deep
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1
1 F
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0 5 -'10 ft Deep
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5
9
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10 :15 ft Deep f
i 30 ft Wide APE
1
1
sni
Figure4. CSO Phase 1 Project APE detail for Rayonier and WWTP structures
Page 15
I -29
City of Port Angeles, WA CSO Archaeological Work Plan
The CSO Project will follow the former Milwaukee, St Paul, and Pacific/ Seattle and North Coast
Railroad grade (45CA458) and cross near the Hollywood Beach ethnographic site (45CA235). The
project corridor follows the former railroad, now the ODT, either within a new open trench or slip -lined
within the IWL from the corner of Oak and Railroad east to the edge of the Rayonier property (Figure
5). Through this area, the railroad does not retain structural integrity and is not considered contributing
to the potential NRHP eligibility of the site in other areas of Clallam County The IWL is not eligible
for the NRHP and the placement of the CSO force mains within the IWL will not affect the potentially
eligible Hollywood Beach ethnographic site. Once the project exits the IWL at the western edge of the
Rayonier property, the CSO runs about 150 feet east of previously recorded site 45CA468 and through
(although above the original elevations) the Puget Sound Cooperative Colony site (45CA236h) (see
Figure 5).
The CSO APE does not appear to adversely affect sites that currently meet the criteria for National
Register of Historic Places (NRHP) inclusion. To date, ground surface inventory, archaeological
sampling of higher probability areas, and archaeological monitoring of the geotechnical and utility locate
projects for the CSO Project have not resulted in the observance of significant or intact pre- contact or
historical archaeological features, artifacts, or deposits associated either with 45CA236h or 45CA468
within the APE. Regardless, there remains some possibility that construction of the CSO may encounter
archaeological evidence during ground disturbing actions where archaeological sampling has not taken
place- necessitating the preparation this AWP
The City, Washington State Department of Archaeology and Historic Preservation (DAHP), Lower
Elwha Klallam Tribe (LEKT), EPA, and Ecology (the MOA Parties) agreed that archaeological
monitoring would be part of the City's effort to arrive at a conclusion of "no adverse effect to NRHP eligible
historic resources" for the Undertaking Ecology staff in the Water Quality Program serves as the primary
contact for the cultural resources compliance process for the CSO Project since they are acting as the
project permitting and funding lead delegated on behalf of the EPA Region 10 for NHPA Section 106
compliance. EPA must, however, direct the tribal consultation process for the CSO Project. The LEKT
is the primary tribal contact for the project as designated in the MOA. Other tribes consulted by EPA for
the Undertaking included the Jamestown S'Klallam Tribe, Port Gamble S'Klallam Tribe, Skokomish
Tribal Nation, Makah Tribe, Puyallup Tribe of Indians, and Confederated Tribes and Bands of the
Yakama Nation.
Page 16
30
m
City of Port Angeles, WA CSO Archaeological Work Plan
CSO Project
The CSO Project is located in northwest Washington in Sections 2, 3, and 11 of Township 30 North,
Range 6 West, in Port Angeles, Ciallam County (see Figure 1). The CSO project includes installation of
large sewer mains, added storage, capacity improvements to the City's existing wastewater treatment plant
system, and a new light vehicle bridge over Ennis Creek. The project also involves placing an abandoned
industrial outfall into service as the primary outfall from the WWTP
The APE, for the purpose of this NHPA Section 106 compliance process, is a 30 foot wide corridor
centered on the CSO Pro }ect centerline extending north one block from Oak and Front streets then
turning east along Railroad Avenue and the ODT to Ennis Creek after which it turns south to the
WWTP (sees Figures 3 and 4). There it expands to a 60 foot wide APE past the existing 4.9 million
gallon tank and into the WWTP (see Figures 3 and 4). One additional area of APE, the Outfall Intertie,
is present near the Ennis Creek estuary to connect nvo existing large pipes for use of the Rayonier
industrial outfall (see Figure 4).
In general, pipelines will be placed within the,existing IWL corridor until it terminates at the Rayonier
Property Then it will be constructed within new trenches. Engineers working with the City
Archaeologist have minimized trench depths in an attempt to remain in previously disturbed or fill soils
when possible. An earlier effort to engineer the project without ground disturbances in all areas of
archaeological sensitivity was unsuccessful but did serve to reduce disturbance in higher probability areas.
CSO Project construction will require a variable degree of ground disturbance at the former Ravonier
Mill including areas where pipes will be buried up to 20 feet deep and others where the piping will be laid
above existing ground surfaces in order to meet required grade elevations (see Figure 2). Near Ennis
Creek force main trenches average three to six feet deep. The gravity pipes on the upper (lower
probability) elevations are deeper; up to 15 feet deep near the WWTP The approximately 85 foot long
connection of the industrial outfall intertie will also be deep, again 14 to 15 feet, to connect the two
existing lines already buried at that depth to bypass the existing foam tank. City consultations with the
LEKT have identified the intertie component not only as a high probability area for archaeology but also
as a high priority component of the project for the environmental health of the harbor. The LEKT have
agreed that the potential for archaeology is outweighed by the ecological benefits provided by the
incorporation of the Industrial Outfall component.
Pagel 8
32
City of Port Angeles, WA CSO Archaeological Work Plan
The CSO Project includes the following Phase 1 improvements:
1) Three new force mains connecting to the existing force mains at Front and Oak streets to be laid
over the existing IWL from the intersection of Front and Oak to the intersection of Oak and
Railroad one block north.
2) Three new force mains, slip -lined within the IWL (two 14 inch diameter and one 30 inch
diameter) from Oak Street to the Rayonier property Between downtown and the Rayonier site,
six pits will be needed in order to pull new pipelines through an abandoned 48" diameter concrete
cylinder pipe (the IWL).
3) Two new force mains, 24- inches and 36- inches in diameter extending from the edge of the
Rayonier property to the Wastewater Treatment Plant (WVVTP),
4) Gravity wastewater pipeline (36 inches in diameter) from Francis Street Park to the WWTP
trenched within the ODT parallel to the IWL.
5) A new 100 foot long bridge to carry the three wastewater mains over Ennis Creek. The bridge
will also be used for the ODT, and in the future it may carry traffic loads, depending on future
uses of the Rayonier site.
6) No work is planned within Ennis Creek itself except the removal of an abandoned creosoted-
timber railroad bridge (non contributing component of 4SCA45S): The new bridge span is
enough to enable future stream restoration projects'by others.
7) A new influent diversion structure, located west of the headworks of the W WTP just inside the
boundary of the Rayonier site, to pump flows in excess of treatment plant capacity to the storage
tank.
8) Pipelines to and from the storage tank, a return pump station, and associated components.
9) Modifications to the 4.9 million gallon storage tank that includes a stair tower requiring its own
foundation excavation. Other improvements include demolition of pipes inside the tank, new
coatings inside and outside, and a system for cleaning the tank.
10) New 36 inch diameter emergency overflow pipe from the storage tank.
11) Internal WWTP improvements (chlorine contact tank, headworks, trickling filter) within the
footprint of the existing plant.
12) Effluent diversion structure with weir system to route most flows to the industrial outfall and
utilize the City outfall under high flow, high tide conditions and a separate, 36 inch diameter
gravity outfall pipeline from the effluent diversion structure to a connection with existing
industrial piping.
13) Retrofit of abandoned 42 inch diameter Rayonier piping to a location in the vicinity of an existing
vault and tank, where a connection will be made to the 48 inch diameter industrial ourfall
Pagel9
f -33
City of Port Angeles, WA CSO Archaeological Work Plan
14) Outfall Intertie connection to 48 inch industrial outfall requires an 85 foot long trench about 15
feet deep.
15) Minor repairs and maintenance of the 48 inch industrial outfall (from within the Strait).
The IWL with three internally slip -lined force mains; the western 1,700 linear feet of the gravity pipeline
from Francis Street, and the improvements inside the WWTP are located either on City owned or leased
property This includes Oak Street, Railroad Avenue, the ODT along the shoreline from Lincoln Street
to the western edge of the Ravonier property and the W WTP property The City has also recently
purchased 12 acres of the Rayonier property adjoining the WWTP including the 4.9 million gallon tank
and obtained pipeline easements and temporary construction easements in order to secure appropriate
property rights for the Project. The remainders of CSO Project components are located on Rayonier
property where the City has negotiated right of way with ITT Rayonier.
Previous Investigations and Potential for Discovery
It is well documented that the CSO Project crosses Klallam village 'tnd historical, Euro American
industrial/domestic sites (Klallam village ofTtnis, Puget Sound Cooperative Colony; 45GA46S/236h) (see
Figure 5). However, no obvious pre- contact or NRHP eligible historical archaeological resource's were
observed by the archaeological monitors during earlier CSO Project related, exploratory ground
disturbances (Beery 2010) or during archaeological sampling for this CSO Project (Beery 2011a). A few
of the previous subsurface exposures have exhibited some shell and animal bone fragments, a few historic
artifacts, and dark organic soil layers and isolated fire altered rock; but generally lack any definitive
midden -like or other culturally relevant identifiers.
Based on occurrences of isolated archaeological information and available background information from
previous studies, higher probability areas were defined in the CSO Cultural Resources Assessment Report
(Beery 2010:118). Several professional compliance projects have generally failed to identify widespread
and intact archaeology and there maybe relatively few areas of the Klallam village (45CA468), or the
PSCC site (24CA236h) that remain undisturbed except potentially below the £ill along Ennis Creek and
in the vicinity of the historic shoreline. Therefore the highest probability areas are those with observed
Holocene beach and alluvial soils along Ennis Creek and near the primary clarifier on the Rayonier
Property (Beery 2010 and Shannon and Wilson 2009). As part of the compliance effort the City
Archaeologist placed 14 large archaeological sample units along the CSO centerline within these higher
probability areas during a July 2011 exploratory effort (Figure 6 and see Beery 2011a and b).
Page110
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City of Port Angeles, WA
Figure 6. High probability area of the CSO and archaeological sampling locations.
CSO Archaeological Work Plan
Archaeological Sampling Units
Existing Utilities and Outfalls
Proposed CSO Trench Extents
Creek
nch:E
Trench F
Treiich.G
Trench 1
Page 111
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City of Port Angeles, WA CSO Archaeological Work Plan
The placement of the archaeological trenches intended to:
1) identify any substantial archaeological sites within the higher probability areas that might be
disturbed by CSO Project construction,
2) gain better understanding of soil types within the CSO ground disturbance zone every 80 to 100
feet within the higher probability areas of the APE, and
3) provide buffer areas where the full extent of the CSO ground disturbance zone was cleared to
vertical limits and the horizontal width of the proposed CSO Project construction trench every
80 to 100 feet through the higher probability areas ahead of the main construction phase.
Based upon the results of the archaeological sampling, the City Archaeologist hypothesized that the
project may move forward with confidence that any inadvertent archaeological finds, if encountered
.during construction, can.be handled efficiently and confidently with the understanding.thatany finds will
not extend more than 80 to 100 feet within the linear CSO APE (Beery 2011a).
The archaeological sampling project found that it appears both natural and anthropogenic disturbances
associated with an energetic shoreline and the construction of the Foam Tank and associated utilities have
impacted the integrity of the historic shoreline at the Outfall Intertie location and there is little likelihood
of an intact archaeological discovery there (Beery 2011a: 63 -64). The few historic and potentially pre
contact finds associated with main CSO centerline on either side of Ennis Creek do not constitute
significant cultural resources in the opinion of the City Archaeologist. Regardless, there remains some
likelihood that out -of- context or isolated pre- contact artifacts or historical features and artifacts may be
encountered during the CSO construction.
The City has planned to monitor all ground disturbances as part of the CSO Project construction along
the main centerline and at the Outfall Intertie connection. This decision correlates to several agreements
that are withstanding on the former Rayonier Mill property and as a result of the WSDOT Graving
Dock lawsuit settlement (see Beery 2010: 14 -15). Previous archaeological investigations, including the
archaeological sampling project, did not intend to reduce or remove the stipulation for monitoring but
were instead designed to give planners, engineers, permitting agencies and consulting tribes additional
information on what to expect during the CSO Project construction and identify any large issues with
time for adequate planning
Based upon the results of previous archaeological work for the Undertaking, it is not very likely that the
City will encounter intact and significant archaeological or historic sites during the ground disturbing
work. The likelihood that a large intact site remains beneath the fill at Rayonier is low in areas where the
Page 112
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City of Port Angeles, WA CSO Archaeological Work Plan
CSO Project will have ground disturbing impacts. It remains very likely, however, that there will be
isolated occurrences of cultural resources, perhaps even human remains, which will need to be handled
appropriately during the project. For this reason this AWP is being enacted for the Undertaking. The
MOA and this attached AWP devise and implement protocols and guidelines should such occurrences be
encountered.
Archaeological Procedures
Archaeological monitoring and inadvertent discovery protocols were developed through consultation
between the MOA Parties (City, EPA, Ecology, DAHP, and LEKT). The policies are consistent with
the NHPA, the Archaeological Resources Protection Act (ARPA), Chapter 25.48 Washington
Administrative Code, and Chapters 27 44 and 27.53 of the Revised Code of Washington. The AWP also
follows protocols established in the LEKT Monitoring and Discovery Plan where consistent with state
and federal laws. This AWP also follows the August 14 2006 Settlement Agreement among the State
of Washington, Lower Elwha Klallam Tribe, City of Port Angeles, and Port of Port Angeles for
construction areas within the City of Port Angeles but excluding the former Rayonier Mill site. The
Rayonier property is also subject to an Intergovernmental Agreement, dated March 1999, between the
Ecology and the LEKT pertaining to cultural and environmental issues associated with the Rayonier Mill
cleanup; and a Cooperative Agreement between Rayonier, Inc. and the LEKT, dated June 1999, also
pertaining to cultural and environmental issues associated with the Rayonier Mill cleanup.
The City will employ qualified archaeologists to monitor construction- related ground disturbances. The
City Archaeologist will serve as the project Principal Archaeologist. The Lower Elwha Klallam Tribal
Archaeologist or one or more cultural monitors may also monitor these locations.
Typical markers of archaeology usually include such things as discarded shell, fire altered rock, animal
bone, lithic debitage, stone tools, heat altered sediment, charcoal, ash, or other organic materials like
cordage and fiber, or exotic materials not normally found in the region. Historic materials may also be
encountered and typical historic period artifacts, in addition to many of the items discussed in the
previous sentence, include items pre dating 1950 A.D such as milled lumber, masonry features,
concrete, glass, ceramic, brick, wire, nails or other evidence of historic occupation and industry Newly
discovered archaeological sites or components that appear to be significant (eligible for listing on the
NRHP) would include resources with intact, stratified deposits or diagnostic artifacts or features that
could provide chronological data as well as information about pre contact Native America or important
historic activities associated with the Puget Sound Cooperative Colony or early establishment of the mill.
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City of Port Angeles, WA CSO Archaeological Work Plan
Discovery of human remains, either in primary context or disturbed fill, would require additional
archaeological and legal measures.
Criteria and integrity requirements for listing on the NRHP (36 CFR 60.4) will provide the standards for
identification and evaluation of significance for any identified cultural material. If a discovery is made
during construction, the EPA/Ecology, in consultation with the State Historic Preservation Officer
(SHPO) at DAHP, may assume eligibility for purposes of Section 106 and begin consultation for
resolution of adverse effects [36 CFR 800.13 (c)]. If project effects to a significant historic property
cannot be avoided, a treatment plan addendum to the MOA will be developed by the City and
implemented through consultation with the MOA Parties. The Secretary of the Interior's Standards and
Guidelines for Archaeology and Historic Preservation will apply to the treatment plan, including
provisions for a research design, documentation, reporting and curation.
It is noted as General Policy that NRHP eligible historical resources will be actively protected in place
when feasible and that the collection of artifacts by employees, construction personnel, or others with
access to the construction zone is strictly prohibited and subject to criminal prosecution. The contractor's
construction operators will report any items of archaeological interest encountered during the project to
archaeological monitors immediately upon discovery of the items and shall.not continue.with ground
disturbing activity until directed by the Principal Archaeologist.
Briefing
The City will provide training on archaeological monitoring issues to construction personnel at a pre
work meeting to ensure that contract personnel understand the duties of the archaeological monitors and
will comply with any and all necessary conditions imposed by them. Operators who have not received this
training to the satisfaction of the Principal Archaeologist will not be allowed to perform ground
disturbing work. The briefings will be conducted by the Principal Archaeologist and the Ciry Project
Manager. The briefing will include information about the roles of personnel, the legality of cultural
resources compliance, and issues of respect and sensitivity of archaeological issues for modern Native
American cultures. The briefing will also focus on the procedures to be followed if an archaeological
discovery is made during construction either in the presence of an archaeological monitor or in the event
one is not present. Tailgate discussions led by the Principal Archaeologist will also occur throughout the
project construction phase to keep monitors and construction personnel up to date on cultural resources
issues.
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City of Port Angeles, WA CSO Archaeological Work Plan
Qualifications
All project related ground disturbances will be supervised by the City Archaeologist, acting as the Project
Principal Archaeologist who meets the Secretary of the Interior's Professional Qualifications Standards
for Archeology (48 FR 44738). At least one City employed or contracted archaeologist is required to be
on location during any ground disturbance along the CSO Mainline or the Outfall Intertie. Appointees
not meeting the criteria of a professional archaeologist under WAC 27.53.030(8) cannot monitor
unsupervised.
The LEKT Tribal archaeologist and one or more Cultural Monitors, selected by LEKT for their
expertise in tribal cultural practices as related to archaeological and construction activities, may also be
present at any time the Archaeological Monitors are present. Cultural Monitors shall have the same
access as the Archaeological Monitors and shall advise as to cultural protocols and practices that must be
adhered to in the event of discovery of archaeological deposits or human remains. The City has previously
agreed to reimburse the LEKT the hourly rate for Cultural Monitors at a ratio of one Cultural Monitor
per City employed archaeologist for the duration of the archaeologically monitored ground disturbing
components on the Undertaking.
Review of Final Construction Plans
The current CSO Phase 1 construction plans are 90% design. 100% design is anticipated by March 2012.
Final plans cannot be produced without approval from Ecology as part of a Stormwater Management
Permit that is currently undergoing public comment and agency review at the time of production of this
AWP It is anticipated that small "tweaks" may be required to manage the stormwater runoff in the
construction plans but that these will have marginal, if any, effect upon the APE as described previously
in the CSO Assessment Report (Beery 2010) The APE has not changed from the 60% design plans and
APE changes are not anticipated as the City finalizes the 90% design plan and begins construction of the
Undertaking.
Prior to construction excavation for any project element, The City Archaeologist will review the final
construction plans for that element to determine if construction techniques or maximum depths of
construction excavation have changed requiring changes to this AWP In this case the Principal
Archaeologist will revise this AWP and notify Ecology of the revision. Ecology will provide the revised
AWP to the MOA parties who will then have fourteen (14) working days to review and accept the
changes or advise Ecology that further consultation is necessary Once all MOA Parties have accepted a
revised AWP it will replace the existing version.
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City of Port Angeles, WA CSO Archaeological Work Plan
Archaeological Monitoring
The primary goal of archaeological monitoring will be discovery and documentation of previously
unknown items of archaeological interest from the exposed construction trenches within the CSO Project
APE. Monitoring procedures are general guidelines that usually include examination of cleared and
graded surfaces. These surfaces are sometimes exposed by grading and trenching so that they have greater
potential to display previously unexposed pre- contact or historic archaeological materials.
The following steps outline what steps will occur to meet the archaeological monitoring requirements for
the Undertaking and defines the procedures to follow if pre- contact or significant historic archaeological
resources are discovered during project construction:
1. Archaeological Monitors will be responsible for notifying the Principal Archaeologist of
any archaeological discoveries. The Principal Archaeologist is then responsible for notifying
the City Project Manager, Construction Supervisor and Ecology of any significant
historical archaeological find or any Pre- contact or Native American archaeological
discovery The attached Chain of Communication (Appendix A) defines one contact for
each signatory party to the CSO MOA who shall be contacted by Ecology in the event of a
notable discovery Ecology may also notify other interested tribes and parties of
archaeological efforts or discoveries as part of their NRHP responsibilities. If the find
includes human remains, the Principal Archaeologist will also immediately notify the
Clallam County Coroner and the Port Angeles Police as stipulated by State Law (see
subsection on Human Remains).
2. Archeological monitoring will focus on ground clearing, grading, and trenching activities.
Monitoring will include visual inspection of trench walls, physical inspection of excavated
sediments, description and documentation of stratigraphic exposures, and compilation of
detailed monitoring notes and reports. The archaeological monitors shall observe ground
disturbances from several perspectives during the activities including observation of the
sidewalls of the trench excavations and examination of the spoil piles as necessary
Archeological monitors will keep detailed field notes on all monitoring related activities.
Screening of sediments will be to the discretion of the Principal Archaeologist.
3. Archaeological monitoring will require close communication with the construction
contractor. The monitor may enter the excavation area and examine the sidewalls and
surfaces more closely if any signs of cultural resources are observed. In limited cases the
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City of Port Angeles, WA CSO Archaeological Work Plan
4 Archaeological monitors will have the authority to temporarily halt construction while
examining possible discoveries and will immediately notify the Principal Archaeologist in
the case of a work stoppage of longer than 30 minutes. If the Principal Archaeologist
determines the find, or portions thereof, require supplemental investigations and the
discovery may result in a longer delay, he will inform the Construction Superintendent and
City Project Manager immediately The Construction Superintendent will halt Contractor
activity in an area defined by the Principal Archaeologist to ensure the integrity of the find
is not compromised (though construction activities may continue elsewhere in the project
area). It will be the duty of the Principal Archaeologist to notify Ecology and confirm the
work stoppage area.
5 If cultural materials that are not isolated finds are confirmed by the Principal Archaeologist
or Archaeological Monitor additional identification and evaluation may be required. For
the purposes of this project a site is.defined as two or more archaeological objects (artifacts
or features) found on the same landform and within reasonable proximity to each other. An
isolate is defined as any single artifact or single object broken into multiple pieces (such as a
glass jar broken into multiple fragments). Any features such as fire hearths or other
domestic features, refuse dumps /midden, concentrations of more than five prehistoric
artifacts, or ten or more historic artifacts will require further investigation. If such finds are
encountered supplemental investigations may be conducted to determine the significance of
the archaeological resource.
6. Archaeological monitors will ensure the proper documentation and assessment of any items
of archaeological interest that are encountered during the undertaking
(i)
archaeologist may request that equipment operators modify their procedures to expose
subsurface stratigraphy in thin lifts in an effort to identify additional archaeological
evidence. Archaeological monitors will always place safety first during monitoring activities.
All archaeological materials discovered during the project will be recorded by an
archaeological monitor in field notebooks for later transfer to the DAHP site form
format.
(ii) Site overviews, features, and artifacts will be digitally photographed as applicable.
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City of Port Angeles, WA CSO Archaeological Work Plan
(iii) Artifacts and archaeological samples will not be collected unless specified as a condition
in a treatment plan or other addendum to this AWP (and the 1\4OA) or after Ecology
provides notice to the MOA parties that additional documentation and analyses are
required to make a determination of NRHP eligibility for the discovery
(iv) Stratigraphic profiles and soil descriptions will be prepared for soil exposures when
appropriate.
(v) Discovery locations will be documented on scale plans and site maps.
(vi) Features and objects identified by the monitors as requiring recordation will be plotted
using professional grade GPS.
7 Ih the event of newly discovered 'cultural material the Archaeological Monitor will notify
the Principal Archaeologist of the find. The Principal Archaeologist will ensure that the
Construction Supervisor, City Project Manager, and Ecology are notified of the discovery
within one (1) day The Principal Archaeologist will assemble all documentation produced
by the archaeological monitors and compose a preliminary assessment of significance. If a
discovery is made during construction, the EPA, Ecology, the City, DAHP and LEKT
may assume eligibility for purposes of Section 106 and begin consultation for resolution of
adverse effects.
(i) Any samples or artifacts collected during such documentation and analysis will be held in
secure storage until such a time as they can be conveyed to a repository that meets federal
standards or returned to their original location. The LEKT may provide this service.
(ii) The City /and or ITT Rayonier have previously agreed (ITT Rayonier through other
existing legal agreements) to donate to the LEKT any artifact discovered that the LEKT
Tribal Archaeologist determines is of significance to the Tribe.
Work Stoppage
In the event of a longer -term greater than one day) work stoppage the Principal Archaeologist will
work with the City Project Manager and Construction Superintendent to secure and buffer the area of
the find with fencing, barricades, or by other means to ensure protection of the find during the process of
notification or for additional archaeological recording and /or recovery There is not a set time limit for
work stoppage in the buffer zone. Resumption of work in the area of the discovery will be consistent with
Page
18
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City of Port Angeles, WA CSO Archaeological titlark Plan
the results of consultation between the NIOA signatory parties. A treatment plan may be necessary to
direct a course of action in the event that a significant historical resource cannot be avoided during
construction.
In the event of a work stoppage the following steps will be taken:
1) Ecology shall ensure that the MOA Parties are contacted within one (1) working day
2) Ecology, working with the City Project Manager and Principal Archaeologist, shall arrange for
all MOA Parties who so chose to conduct a joint viewing of the discovery within forty -eight (48)
hours of the notification; or at the earliest feasible time thereafter.
3) EPA will consult with the MOA Parties regarding adverse effect resolution. Resumption of the
work in the area of the discovery will be consistent with the results of the consultation.
4) If consultation results in the conclusion that the project effects to an historic property cannot be
avoided, the MOA Parties (EPA, Ecology, DAHP, LEKT, and the City) will work together to
develop a treatment plan that applies the guidelines found in the Secretary of the Interior's
Guidelines for Archeology and Historic Preservation. This will include provisions for research
design, documentation, reporting and curation. Particular measures will depend upon the
development of research questions and design of excavation strategies that are required to address
such questions. The City will prepare such plan and submit it to Ecology within five (5) working
days of identification. The MOA parties will have a maximum of seven days (7) to review and
comment. If comments are not received then concurrence will be presumed and the treatment
plan will be immediately implemented.
Human Remains
If construction activity unearths human remains, including intact burials or isolated human teeth or
bones, or other mortuary items; then all activity must cease that may cause further disturbance to those
remains and the area of the find must be secured and protected from further disturbance (see subsection
on Work Stoppage). The finding of human skeletal remains must be reported to the Clallam County
Coroner and the Port Angeles Police Department in the most expeditious manner possible. The remains
should not be touched, moved, or further disturbed. The Coroner will assume jurisdiction over the
human skeletal remains and make a determination of whether those remains are forensic or non
forensic /archaeological. If the Coroner determines the remains are non forensic, then they will report
that finding to DAHP who will then take jurisdiction over the remains. The State Physical
Anthropologist will make a determination of whether the remains are Indian or Non Indian and report
that finding to any appropriate cemeteries and the affected tribes. DAHP will then handle all
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City of Port Angeles, WA CSO Archaeological Work Plan
consultation with the affected parties as to the future preservation, excavation, and disposition of the
remains.
The Principal Archaeologist shall make the notification of human remains to the Clallam County
Coroner and the Port Angeles Police Department. Concurrent with this notification the Principal
Archaeologist will also notify the City Project Manager, the Construction Supervisor, and Ecology
consistent with all other work stoppage requirements.
In following this protocol, EPA and Ecology, should not at any point have possession or control over
Native American human remains, associated or unassociated funerary objects, sacred objects, or objects of
cultural patrimony as contemplated in the Native American Graves Protection and Repatriation Act (25
U.S.0 Section 3001 et seg.) (NAGPRA).
Inadvertent Collection
Collection of artifacts or other items of archaeological interest by contractor's employees, construction
personnel, or others with access to the APE as guests or employees of the City are strictly prohibited
except as discussed under the protocols above when professional archaeological analysis is required to
make a determine of the significance of an inadvertent discovery or to better define research questions as
part of preparation of a Treatment Plan.
If Native American human remains or associated or unassociated funerary objects are inadvertently
collected during archaeological investigations then the reporting protocols discussed above under Human
Remains shall take precedence. If sacred objects or objects of cultural patrimony are inadvertently collected
during any archaeological investigation, the EPA in consultation with the other MOA parties will notify
the concerned tribes so that the City may return the objects or artifacts to the LEKT at a time acceptable
to the LEKT Human remains and funerary or sacred artifacts shall remain unwashed and without further
analysis under 24 -hour security until DAHP, law enforcement or LEKT takes possession.
Confidentiality
The parties of the MOA recognize that archaeological properties are sensitive and that archaeological
sites are susceptible to vandalism and illegal removal activities. For this reason any information regarding
discovered archaeological resources, their location, and other information should be held secure in order
to protect the resources. To the extent allowed by law, all information concerning the discovery and /or
location of archaeological resources, especially human remains, will be treated as CONFIDENTIAL and
exempt from public disclosure under RCW 42.56.
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City of Port Angeles, WA CSO Archaeological Work Plan
1. The Construction Contractor personnel shall not photocopy documents containing
information on culturally sensitive findings. The Contractors may be required to keep a log
identifying all persons who access the sensitive information and the date the access was
permitted. Contractors and their representatives may be required to sign non disclosure
statements.
2. The Contractors may not release any information regarding archaeological discoveries to
any media or third party or share information with the general public. All requests for
information regarding archaeological or cultural matters shall be submitted to the City
Director of Community and Economic Development.
3. Any disregard for these protocols on behalf of the Contractors or their subcontractors may
.constitute a Class C felony offense under.RCW 27 44.040 or result in civil penalties and/or
require compensation of the City and/or DAHP for all restoration costs under RCW
27.53.095
4. All records resulting from archaeological investigations conducted under this AWP will be
securely stored at an authorized curation facility with copies presented to consulting parties
if requested in writing.
Reporting
The City Archaeologist will prepare monthly monitoring summaries and annual reports. The monthly
reports will contain summaries of work conducted and review the archaeological information collected
during the work period. The information will be accompanied with appropriate maps and photo figures as
requested by DAHP The annual report will summarize the year's monthly reports by reviewing progress
on archaeological measures and also discuss any problems or unexpected issues encountered during the
year while identifying any changes that the City believes should be made during the following year.
These reports will be delivered to Ecology who will then distribute them to the MOA parties. The
schedule for monthly reports will be delivery to Ecology within seven (7) working days after the final day
of the month. The City will provide Ecology with the yearly reports by January 31" of the following year
(31 days after the end of the calendar year).
A final report on the Archaeological Construction Monitoring will be filed with DAHP in a form
acceptable to DAHP and include, if information warrants, updated site forms for sites 45CA468 and/or
45CA236 (or any newly discovered historic or prehistoric archaeological site) in a format acceptable to
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City of Port Angeles, WA CSO Archaeological Work Plan
DAHP The City will prepare this report and deliver it to Ecology within four (4) months after the
completion of the ground disturbing construction components of the CSO Phase 1 Project.
Ecology is responsible for forwarding all necessary communications and reports from the City to the
MOA Parties.
Schedule
The City will provide notice of intent to proceed ground disturbing actions to the MOA parties ten (10)
working days prior to initiating project construction. Monthly reports from the City, as discussed above,
will be delivered to Ecology within seven (7) working days after the end of each month during
construction and will contain summary review of archaeological work and address work schedules for the
corning months as best as possible.
The City Archaeologist will produce an annual monitoring report and provide it to Ecology on or before
the end of January for each previous calendar year during the CSO construction phase. When the ground
disturbing construction components for the CSO Phase 1 Project are complete the City Archaeologist
will notify Ecology of the completion of construction monitoring on the project. Within four (4) months
of this 'final ridtice the City Archaeologist will provide Ecology with a final monitoring report for the
project. The City Archaeologist will not provide monthly updates after the final monitoring notice and
before the submission of the final report. Any changes in this schedule shall be agreed upon, in writing,
by the MOA parties. Upon acceptance of the final summary report by the MOA signatories the MOA
and the conditions of this AWP will be terminated.
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City of Port Angeles, WA CSO Archaeological Work Plan
References Cited
Beery, Derek S.
201la Pre Construction Archaeological Sampling Report Combined Sewer Overflow (CSO) Project,
Phase 1. Report on file at the City of Port Angeles, WA.
2011b Pre Construction Archaeological Sampling Plan. Combined Sewer Overflow (CSO) Project,
Phase 1. Report on file at the City of Port Angeles, WA.
2010 Cultural Resources Assessment for CSO Phase 1 Project, City of Port Angeles, WA. Report on
file at the City of Port Angeles, WA.
Shannon and Wilson
2009 Draft Interim Geotechnical Report, City ofPort Angeles Francis Street CSO Project, Port
Angeles Washington. Report prepared for Brown and Caldwell by Shannon and Wilson
Seattle.
Page I23
I -47
City of Port Angeles, WA
Mailing Address:
Water Quality Program
PO Box 47600
Olympia, WA 98504 -7600
Phone: 360 -407 -6429
CSO'Project Contact: Alice Rubin
email: alice.rubin @ecology wa.gov
Mailing Address:
Clean Water State Revolving Fund, Office of Water and Watersheds
1200 Sixth Avenue, Suite 900
Mail Code: OWW -137
Seattle, WA 98101
Phone: 2 06- 553
CSO Project Contact: David Carcia
Appendix A: Contact List
email. Carcia.David @epamail.epa.gov
CSO Archaeological Work Plan
Page l24
I 48
City of Port Angeles, WA
Mailing Address:
DAHP /SHPO
PO Box 4
Olympia, WA 9 -8 343
Phone: (360) 586 -3065
Fax: (360) 586 -3067
Director /SHPO; D'r Allyson Brooks,
Allvscn.Hrot s.s(&e..ahp.w t.pcn:
(36o) 586 -3066
Physical Anthropologist, Dr Guy Tasa
i Guy tasa'itdahn sva.gov
(360) 5
(360) 790 -1633 after hours cell phone
Rob. VVhitlainobdaha.wa gpv
(36o) 586 -3080
CSO Archaeological Work Plan
CSO Project Contact: State Archaeologist, Dr. Rob Whitlam
Page I25
I 49
City of Port Angeles, WA
Address: 321 E 5` St., Port Angeles, WA 98362
s
CSO Project Contact: Derek S. Beery, City Archaeologist
Phone: 360 -417 -4704 (office) 360- 461 -9131 (cell)
Email. dbeely {t;cityofpa us
City ty Project Manager, James Burke
Email: .:m r ke::9:
Phone: 36o 417 4809
Email: nveest(d cic }-olDa.us
Phone: 36o- 4
Director of Community and Economic Development, Nathan West
Construction Supervisor TBD
Phone:
CSO Archaeological Work Plan
Page 1 26
I -50
City of Port Angeles, WA
Address: 2851 Lower Elwha Road, Port Angeles, WA 98363
CSO Project Contact Name. William White, Lower Elwha Klallam
Archaeologist
Phone: 360- 452 -8471 ext. 163 (office) 36o- 460 -1617 (cell)
Email. Gi1I th;te (%P/el
Council Chair, Frances Charles
Email: frihceschailes @e lw!1a.neii.us
Phone: 36o- 452 -8471, ext. 106
CEO, Sonya Tetnowski
Email: Son a.te inousl<i� elwl:a.usil.us
Phone: 36o- 452-8471, ext. 1.15
CSO Archaeological Work Plan
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I -51
City of Port Angeles, WA
City of Port Angeles Police Chief, Terry Gallagher
(360) 417 -4901
Bsmith@cityofpa.us
(360) 417 -4902
(360) 912 -0184
Clallam County Sheriff, Bill Benedict
City of Port Angeles Deputy Police Chief, Brian Smith
(360) 417 -2262
Admin: (360) 417 -2262
Clallam County Coroner/ Prosecuting Attorney, Deborah S. Kelly
dkelly@co.clallam.wa.us
(360) 417 -2368
CSO Archaeological Work Plan
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I -52
PORTANGELES
W A S H I N G T O N U S A.
CITY COUNCIL MEMO
DATE: January 17, 2012
TO: CITY COUNCIL
FROM: Glenn A. Cutler, P E.. Director of Public Works Utilities
SUBJECT: 2013 Low interest Loan Application for Concrete Cylinder Pipe Replacement
Project WT02- 2009.
Summary: There are opportunities to apply for low- interest loans. through the Drinking Water
State Revolving Fund (DW -SRF) and Public Works Trust Fund (PWTF) construction loan
programs. Applications are due March 1, 2012 and May 15 2012, respectively Before preparing
loan applications, staff is seeking Council direction to initiate loan,applications. The potential loan
applications would be for about $2.2 million to support construction of the second phase of the
Concrete Cylinder Pipe Replacement Project, Project number WT02 2009 in 2014
Recommendation: Authorize staff to submit loan applications for the second phase of
construction of the Concrete Cylinder Pipe Replacement Project, number WT02 -2009
through the DW -SRF and PWTF low- interest loan programs.
Background /Analysis: The Concrete Cylinder Pipe (CCP) Replacement Project involves the
systematic replacement of approximately 19,000 lineal feet of the City's primary water main. The
project was identified in the 2010 Water System Plan, and is critical transmission infrastructure.
The total cost was estimated to be $7,750,000 and the project was envisioned to be completely
designed, and then constructed in 3 to 4 phases over 5 6 years.
The CCP transmission pipeline was installed mostly in the late 1950s. Originally used to transmit
water from the Morse Creek System, it is now used to tie many of the reservoirs to the distribution
system. The pipes are 20, 24, and 30 inches in diameter The pipeline has experienced several
ruptures and significant leaks over a long period of time going back at least to the 1980s. This
particular type of CCP is "bar wrapped," and is subject to corrosion when the cement mortar
coating and lining cracks. If the reinforcing rods fail due to corrosion, additional stress is placed on
the steel cylinder, and when a leak occurs it can be catastrophic because the cylinder can burst.
Design of the entire project, and the first phase of construction will be complete in 2012, and
remaining construction is scheduled for 2014, 1016, and 2018. The 2012 design and construction
N: \CCOUNCIL \FINAL \Low Interest Loan Applications for CCP Replacement WT09- 2009.docx
I -53
OPTION
DESCRIPTION
MONTHLY
RATE IMPACT
(per S1M)
25- year bond
100% financed, 5.5% APR similar to 2010
bond
$0.85
Drinking Water SRF loan
100% financed, 1.5% interest, 1% loan fee
$0.66
PWTF loan
85% financed, 0.5% APR interest
$0.58
January 17 2012 City Council
Re. Low Interest Loan Applications for CCP Replacement WT09 -2009
Page 2
were funded with 2010 Utility Bond funds for $2,005,000 Construction may also incorporate
street and storm drain improvements that will be combined with approved CFP projects and paid
from the street fund and the stormwater fund.
Construction costs in 2014 are estimated at approximately $2.2 million. The table below illustrates
funding options. The table shows rate impacts for each $1 million of the construction cost
financed.
The monthly rate impact is based on a typical 5/8 inch metered customer that consumes 5.8 HCf /month.
Receiving either the SRF loan and PWTF loan provides the lowest rate impact for the phases of
this project. The City currently has matching funds available from reserves for these loans. These
programs are competitively sought after, so Staff anticipates applying under both loan programs,
and is seeking Council approval to initiate the process. Should either or both loan applications be
successful, we will return to Council to seek authorization to accept the funds in 2013/2014
It is requested that Council authorize staff to prepare and submit loan applications for the second
phase of construction of the Concrete Cylinder Pipe Replacement Project, number WT02 -2009.
through the DW -SRF and PWTF low- interest loan programs.
I -54
PORTANGELES
W A S H I N G T O N U S A
CITY COUNCIL MEMO
Date: January 17, 2012
To: CITY COUNCIL
From: Glenn A. Cutler. P.E., Director of Public Works Utilities
Subject: Landfill Post Closure Professional_ Services Agreement Contract Extension
Summary: In October of 2008, the City entered into an agreement with Aspect Consulting to
provide engineering services in support of the Port Angeles Landfill 30 -year post closure permit.
Since the award of the original agreement, it has been extended twice on an annual basis. The City
continues to require landfill post closure professional services. Staff is now proposing a two year
extension to the existing agreement with Aspect Consulting.
Recommendation: Approve and authorize the City Manager to sign a two.year extension to
the Professional Services Agreement with Aspect Consulting for landfill engineering services
in an amount not to exceed S189,117.72, and to make minor modifications to the agreement,
as necessary.
Background /Analysis: The thirty -year post closure phase of the Port Angeles Landfill (Landfill)
began in 2008 after the last two cells of the landfill were covered and the seawall at the beach was
constructed in 2007 Management of the landfill is regulated through the Solid Waste Post
Closure Permit (SLW08 -0001) issued by Clallam County Environmental Health Services
(CCEHS) working in close cooperation with Washington State Department of Ecology (DOE).
The permit covers the entire Landfill and addresses the different regulations that were in place at
the time each of the particular cells of the landfill were closed. The permit was issued on August
29, 2008 and was amended on April 15, 2009
Additional groundwater wells were added along the beach in 2007, and the post- closure permit
established new requirements for monitoring the seawall and beach morphology Groundwater
and leachate monitoring is also required by CCEHS and DOE under the permit and includes
associated sampling, analysis, and documentation. In addition, there are various annual
requirements for surface water quality monitoring and documentation, air quality, minimizing
explosive gases, and documentation of inspection and maintenance activities.
In October of 2008, the City entered into an agreement with Aspect Consulting to provide
engineering services in support of the landfill post closure permit requirements. Unless extended,
this contract will lapse on February 15, 2012. The City seeks to extend the Aspect Consulting
professional services agreement by two years to maintain continuity of engineering services that
N \CCOUNCIL \FINAL \Landfill Post Closure Professional Services Contract Extension.docx
I -55
Task No.
Description
Proposed Fees
1 1
Groundwater Monitoring Reports
1 1 1
Biannual Reports
Annual Groundwater Report
$19,124.00
29.507.00
1 1.2
1.2
Annual Beach Morphology Monitoring Report and Transect
Technical Memo
1.2.1
Transect Technical Memo
12,670.00
1.2.2
Annual Beach Morphology Report
21,159.00
1.3
Operations Support for the Landfill Gas System
44.658.72
1 4
Maintenance Support
12.000.00
1.5
Macro -Algae Survey
50,000 00
Totals
$189,117 72
January 17 2012 City Council
Re: Landfill Post Closure Professional Services Agreement Contract Extension
Page 2
ensure the regulatory requirements under the permit continue to be satisfied. The tasks to be
accomplished in this next two year period are similar to previous requirements, with the exception
of additional operations, maintenance. and monitoring support for the landfill gas collection
system and leachate collection systems. In addition, the 2012 work includes a macro -algae study
of the marine environment in front of the bluff This study is a specific permit requirement and
serves the purpose of determining the health of the marine fauna and wildlife proximate to our
closed landfill. Macro -algae studies have been conducted in front of the landfill every two years
since its closure.
Funding for the proposed amendment is available from the 2012 Solid Waste Landfill budget and
from planned transfers from the Landfill Post Closure Fund for the budget periods after 2012. The
Landfill post closure fund currently has a balance of $3,590,563 The tasks and fees included for
Aspect Consulting for the next two -year period are summarized in the following table.
Summary of tasks and fees for Post Closure Landfill Professional Services
On January 10, 2012, the Utility Advisory Committee forwarded a favorable recommendation to
City Council to approve and authorize the City Manager to sign a two year extension to the
Professional Services Agreement with Aspect Consulting for landfill engineering services in an
amount not to exceed $189,117 72, and to make minor modifications to the agreement, as
necessary
I -56
WHEREAS, a Declaration of Emergency was issued by the City Manager on January
17. 2012 based on the following.
RESOLUTION NO
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, affirming and ratifying the Declaration of
Emergency issued by the City Manager on January 17, 2012.
1 Heavy snowfall, coupled with below freezing temperatures, was causing
disruptions in the City's Fire, Police, and Public Works and Utilities operations throughout the
City; and
2. Heavy snowfall was causing severe disruptions in traffic flow, including
emergency services response; and
3 The heavy snowfall was expected to continue, with the National Weather Service
forecasting snow accumulation of 8 additional inches; and
4 Persons and /or property would be in peril unless special efforts were taken to
reduce the threat to life and property; and
5 Conditions may have necessitated activation of the City of Port Angeles
Comprehensive Emergency Management Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles:
The Council finds and declares that conditions of January 17, 2012 constituted an
emergency in the City of Port Angeles due to heavy snowfall and cold temperatures.
The City Council affirms and ratifies the Declaration of Emergency issued by the City
Manager on the 17' of January, 2012.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 24th day of January, 2012.
G U.EGALV OROINANCESG RIhSOLU (IONS RESOI.UTIONS,201201 Decimation of Eniergent Affirm R.mry 0121 l S pd wpd
MAYOR, Cherie Kidd
ATTEST APPROVED AS TO FORM.
Janessa Hurd, City Clerk William E. Bloor, City Attorney
CITY OF
r 9
LEGAL
DEPARTMENT
William E. Bloor
City Attorney
[4531]
Heidi L. Greenwood
Assistant City Attorney
[4562]
Christopher C. Cowgill
Assistant City Attorney
[4532]
Jeanie DeFrang
Legal Administrative
Assistant
[4536]
Randi Mahlum
Legal Records
Specialist
[4576]
Holly McKeen
Legal Administrative
Assistant
[4530]
pORTANGELEIS
W A S H I N G T O N U S A.
DATE: January 24, 2012
To City Council
FROM. William E. Bloor, City Attorney
RE: FEMA Lawsuit
SUMMARY: The National Wildlife Federation (NWF) has sued the Federal
Emergency Management Agency (FEMA) to compel changes to the National Flood
Insurance Program (NFIP). The changes could have major implications for any
development in flood plain areas. Cities are not currently represented in this
lawsuit.
RECOMMENDATION: Authorize the City Manager to enter into agreements with
other cities seeking to intervene in the lawsuit.
BACKGROUND: FEMA is the federal agency that administers NFIP The NFIP
provides subsidized insurance for properties within flood prone areas, but it is
contingent upon each local jurisdiction enacting requirements that regulate
development. Port Angeles has adopted such an ordinance.
NWF previously sued FEMA over this program. That prior lawsuit led to a ruling
in 2004 that FEMA must "consult" with the National Marine Fisheries Service
(NMFS) under the Endangered Species Act (ESA). The consultation was to
determine what impacts the NFIP had on listed species and critical habitats in the
Puget Sound area. That consultation led to the issuance by NMFS in September
2008 of a biological opinion (BiOp). It found that elements of the NFIP jeopardized
several ESA listed species in Puget Sound including salmon and orca whales. The
elements included FEMA flood plain mapping, community rating system, and the
minimum development standards. One element of the BiOp directs FEMA to
significantly tighten the minimum development criteria that local jurisdictions,
including Port Angeles, are mandated to adopt FEMA proposed three options for
Page 2
Memo to Council Re: FEMA Lawsuit
affected cities, which include about 120 cities, selected option number 3 This option
provides that the City will review each permit application on a case -by -case basis to
assure that the proposed action is "not likely to adversely affect" a listed species.
NWF is dissatisfied with FEMA's efforts to implement the BiOp. That has led to
this new, second lawsuit. NWF now asks the US District Court for a preliminary
injunction to prohibit the sale of flood insurance policies for new development or
substantial redevelopment in the Puget Sound Region. That would effectively halt
the development, or redevelopment, in flood plain properties, at least until the lawsuit
is decided. Oral arguments are likely to be heard in early February, 2012.
This would be significant for Port Angeles since the entire shoreline from the
Rayonier site to Dry creek, as well as our five City urban independent streams, are
designated flood plain.
The outcome of this lawsuit will likely mandate the development of regulations
applicable within the flood plains in Port Angeles and other affected cities. As it is
currently structured, the cities have absolutely no voice in this lawsuit.
The Association of Washington Cities and the Washington State Association of
Municipal Attorneys have conducted a series of conference calls to discuss the
lawsuit and whether cities should seek to intervene. The latest conference call was
on Monday, January 23 Since the lawsuit is on a very tight schedule, there has been
little time for most of the approximately 120 affected cities to react. That has been
compounded by the fact that in January, most cities have had new council members
coming on.
Given these facts, several cities have already filed a motion for intervention. They,
of course, are hoping that other cities will join with them. The cities that already
have acted included. Auburn, Burlington, Lake Forrest Park, Mount Vernon, Orting,
Snoqualmie, Sultan, and Tukwila.
As a result of the latest conference call, a number of other cities probably will join
in the lawsuit, but the official number won't be known until Thursday of this week.
After that other cities might still have the opportunity to join, but there is no
certainty
Because of these significant impacts that the lawsuit could have on Port Angeles,
staff recommends that the City Council authorize Port Angeles to join with other
cities in intervening with this lawsuit.
Page -3
Memo to Council Re: FEMA Lawsuit
The estimated cost to Port Angeles for the intervention phase is not to exceed
$1,000.00 If intervention is granted, then the estimated costs of the next phase
would be determined in connection with the interlocal agreement.
William E. Bloor
City Attorney
WEB •jd
G \LEGAL\a MEMOS\MEMOS.20121Councit FEMA Flood.01 24,12 wpd
P
W A S H I N G T O N U S A.
CITY COUNCIL MEMO
DATE: January 17, 2012
TO: CITY COUNCIL
FROM: Nathan A. West, Director
Community and Economic Development
SUBJECT: Clallam County Economic Development Council 2012 Contract
Summary: In 2011 the City Manager, Community and Economic Development Director and
City Council representatives to the EDC participated in meetings to redefine the roles and
responsibilities of the EDC organization. The EDC has developed one standard contract for all
funding partners which is being presented for Council approval.
Recommendation: Approve and authorize the City Manager to sign the contract.
Background Analysis:
The City contracts with the Clallam County EDC for economic development support services. In
2008 City Council approved a multi -year contract with the EDC that was valid through December
31, 2012. However, last year the EDC learned that due to significant State budget cuts substantial
changes to the agency would be required. The City has an ongoing relationship with the EDC to
support economic development in Port Angeles and throughout Clallam County
During a number of 2011 EDC meetings and working committees with partner executives it was
determined that in order to function more efficiently the EDC needed some established work plan
priorities and one contract for all partners. As part this renewed approach the EDC identified
seven (7) new goals as well as other potential tasks. The goals include:
1 Promote job growth and economic activity in the four industry areas of focus: Renewable
Energy, Innovative Manufacturing, Natural Resources, and Marine Trades
2. Develop environment for job creation. business retention, assistance and growth
3 Advocate for positive economic development issues that affect the economic wellbeing of
the county
4 Develop economic development toolbox
5 Provide and convene a council of private and public economic development entities to
enhance connections, communications and group problem solving
6. Be recognized and valued as promoting and communicating an environment of economic
opportunity in the county
7 General administration and consultation
L -1
The attached work plan provides more details on each of the goals mentioned above including
objectives and tasks.
Attached is the agreed upon standard contract that all funding partners will be signing. The City's
contribution towards this contract will be maintained at $15.000. The contract has a term limit of
one (1) year
Staff recommends that Council approve and authorize the City Manager to sign the contract.
Attachment A
Attachment B
EDC letter. contract and workplan
Prior contract to be negated
L -2
I tiainEDC
Ciallam County Economic Development Council
December 14, 2011
City of Port Angeles
Kent Myers, City Manager
P O. Box 1150
Port Angeles, WA 98362
Dear Kent:
Truly, 2012 is going to be a challenging year in economic development. It is going to
take an elevated level of community collaboration and cooperation to overcome dramatic
program and agency budget cuts from both the state and federal levels. The support you
provide to your state recognized Associate Development Organization (ADO) doing
business as the Clallam Economic Development Council is vitally important to the
continued economic viability of our county' Thank you for your support.
Enclosed you will find a signed 2012 Partner Contract along with the 2012 Work Plan
that was adopted by the Board of Directors at its meeting on October 20, 2011 The
Work Plan represents the documented input from the three Working Committee meetings
your organization participated in.
This contract acts as a foundation in defining the working relationship between
City of Port Angeles and the Clallam Economic Development Council.
We are looking forward to working with you in the coming year.
Best regards,
_inda
Executive Director
Enclosure
oor PO Box 1085 'arc Angeles, W 9
Phone: 360.457 7793 Fa::: 360,452.96 t 8 Web: www.claaamarg
IVe
5 LO
part Mal
L -3
IFSEDC
Clallam County Economic Development Council
AGREEMENT BETWEEN
CLALLAM COUNTY ECONOMIC DEVELOPMENT COUNCIL
AND
CITY OF PORT ANGELES
THIS AGREEMENT, made this day of 201 by and between the City of
Port Angeles, a Washington municipal corporation (hereinafter referred to as "City and the
Clallam County Economic Development Council, a non -profit corporation, hereinafter called
"Council"
WHEREAS, the Council is a nonprofit educational and research corporation of the State
of_Washington; and
WHEREAS, the City is therefore interested and concerned 'w ith the economic Utilization
of services; and
WHEREAS, the City has need of research and education in regards to these and other
aspects of its operations; now, therefore,
In consideration of the mutual covenants and agreements herein and per the attached
2012 EDC workplan the parties agree it as follows:
Performance by Council
A. The Council recognizes that the importance of family wage jobs with health
benefits is necessary for the success and viability of Clallam County's economy
and it will continue to encourage businesses of this caliber in the county
Dependent on available funding, the Council will produce a statistical analysis of
current economic conditions in Clallam County
B. Council will identify existing businesses and expansion potential. Council will
identify industry trends and County strengths, matched to the needs of targeted
companies for recruitment.
C. Dependent on available funding, the Council shall collect and maintain
comprehensive demographic information for use by public and private entities.
The Council will also serve as a general research and reference service for the
officials and employees of the City
D The Council shall report to the City employees and Commissioners /Councilors on
the status of economic trends, industrial conditions and general economic
concerns.
E. The Council shall serve as a countywide contact for development activities, and it
will facilitate the development process with prospective companies and
appropriate governmental entities. Through EDC participation, the City will be
kept apprised of the planning, development, and construction of necessary
infrastructure to support various projects.
1 L -4
F The Council shall maintain records and report to the City as follows:
1 The Council shall maintain accounts and records that accurately reflect the
revenues and costs for the Council's activities. These financial records,
and all records related to the performance of the contract, shall be
available for inspection at monthly EDC Board meetings.
The Council shall use its best efforts to economize on overhead expenses
to the maximum extent feasible in providing the services to be performed
pursuant to this Contract.
G. Council shall become actively engaged in advocacy for the unique needs of
Clallam County's citizens and agencies.
11. Performance by the City of Port Angeles
A. For the services rendered by the Council, the City will provide, by payment in
cash, the amount of Fifteen Thousand 15.000) Dollars.
Attest:
2,
B Payment by the City shall be made in four installments, payment to be made
during the first month of each quarter
C. The City shall participate, when applicable as determined by the City, by
providing expertise to accomplish the actions of the Clallam Economic
Development Council.
III. Term This agreement shall be for a term of one year, commencing on January 1, 2012.
IV Assignment This agreement may not be assigned by either party to this agreement except
by signed amendment.
V Termination This agreement may be terminated upon thirty (30) days' notice.
IN WITNESS WHEREOF, the parties hereto caused this contract to be executed the day
and year first here in above written.
City of Port Angeles Clallam County Economic Development
Council
By. By
Kent Myers. City Manager President
Janessa Hurd, City Clerk
Approved as to Form.
William E. Bloor, City Attorney
By
Executive Director
2 L -5
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Partners' Sequin)
Marine Lab, CleanTech
West
Carlsborg Business
Community. WWU
County Department
Community
Development
Port of Port Angeles
Public partneri:
County, cities, port
EDC Board of Directors,
NOTAC
Port of Port Angeles
and City of Port Angeles
WA State Dept. of
Commerce /Peninsula
College Internship
Business Service
Providers
Peninsula College and
Olympic Workforce
Development Council
cr
Establish Olympic Peninsula as a
leader
'Completed analysts
Identify fundirg sources and
write econ dev portion'of grant
Promote and prioritize.'
wage jobs"
Seck and respond to rebiuitment
opportunities s'
No net loss of timber related jobs
Promote and prioritize 'family
wage jobs"
Meet annually with large /med
business employers and'develop
strong working relationships
ADO contract 25 vislts %yeaar
sfuana
Maintain board i nember status
on Workfd ce Bd /PC workforce
Educ Advisory Committee
Plan and provide energy
conference
'Facilitate development of economic
Impact analysis
Identify and pursue gap funding
with partners
Respond to potential composite
campus sitings
Collaborate with appropriate
'...partners In business attrattlon.
Implement Target Industry Sector
Strategies
Wild Olympics Initiative
Promote and prioritize "family
wage job?'
Utilize established BRE program
Business Information events as
required by ADO contiact
Actively advocate for regional job
training programs and associated
funding
Provide BRE services
Sponsor business edu
events
Participate in job training
policy and trend
development
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Contract Partners,
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College, Export
Assistance
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Innovation Partnership
Zone, especially
Kitsap, Jefferson and
Mason EDCs
State and Federal
partners such as USDA,
COM, Impact
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Work with partners to facilitate
the alignment of planning efforts
and model a seamless delivery of
business support services.
Marketing and utilizing CERB,
DOE, USDA, and other
Infrastructure funding resources.
Complete required economic
development portions of
applications
An increase in decisions made in
favor of economic advancement
and higher profile of economic
Issue impacts.
30 engagements with other'
organizations and local
12 community forums actively
involved in on topics such as
transportation, housing,
cluster/targeted industry
strategies, comniunityservices,
etc.
Funding awarded
Lending to protects that create or
expand job base
Sustainable programs that
deliver long -tei in economic
benefit
Atign efforts with Comm
three strategies:. Talent/ rce
development; Investment and
entrepreneurship; Infrastructore.
'development
Be aware of and participate iri
activities that development
broadband /telecommunications
'and 'water /sewer options and
,solutions to the county
'Bring appropriate issues to the
Board of Directors for
consideration and document
positions of EDC Board on Issues
that have potential economic
Impacts: Participate in
hearings and testimonies. Prepare
news releases:Convene
stakeholders' meetings
Network with regional, state; and
federal peer boards
Events, seminars, other structural
activities involving the community
focus on topics other than
workforce issues which the ADO is
involved in planning, organizing,
sponsoring or co= sponsoring
Identifying and writing asuccessful
application
Next step development of new
organization
Expand network that fosters
working relationships with state
and federal agencies
Align economic
Idevelopment plan with the
state Economic
Development Commission
'plan
Development and support
of readiness /capacity
building
Secure funding for renew
energy roadmap
Participate in Olympic
Finance Development
Authority
Seek and obtain applicable
business tools as they
become available
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Peninsula College
County. Cities, Port
SCORE, SBDC, COM
Battelle, PNNL, College 1
and industry partners
EDC Board of Directors
EDC Executive
Committee
EDC Officers
Peninsula College
paeoe aAunoax3
Sequim Gazette
Business Service
Providers
Board of Directors
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Successfully respond to data
inquiries
Able to respond to Inquiries from
possible site selectors
25,Interactions with any start up
company asking for assistance,
resources, or data regarding
business factors in the A0O's
4 year redesignation focused on
:eattelie's marine energy business
'plan
Provide guest speakers,
supporting initiatives, policy
dots, financials and minutes
Be recognized for sustainable,
long term, visionary economic
development
Meet quarterly and perform as a
guiding force for econ. Dev.
Successful transition of C81 into
BDC
Targeted audience attendance
Completed project in January
2012
11 shows tier year j
Excellent speaker with good
attendance and appropriate
message
Identify essential data sets and'
resource solutions (i.e: yearly
Community Profile).
Develop and maintain a database
of industrial and commercial
properties and buildings
Referral and networking for start'
up businesses
Complete apblication
[Perform support services for board
and officers
I
Perform support services for board
and officers
Perform support services
:Assist in the development of
Business Development Center
Build and execute a communication)
plan
Develop theme, identify articles
and topics, assist Sequim Gazette
staff
Communicate EDC activities, topics,
and initiatives: -Promote utilization
of available business services
Secure venue, speaker and
establish theme
Collect and disseminate
data, demographics and
reports to foster business
attraction and growth
Participate in system:wide
discussions regarding gaps
in start -up business .I
,assistance
:Apply for Innovation
Partnership Zone re-
designation
tabs tabs
Convene monthly board
mtgs,
Convene CEO lunch to
enhance coordination of
efforts with areas of focus
_stab
Re- establish Executive
Board
Perform CBI back office
activities
Engage in community
forums and associations
Publish annual report
highlighting econ dev
activities in the county
Bring topics and business
services guests to monthly
goNP
Hold successful Annual
Event
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and communicating an environment of
economic opportunity In the county
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S6'6TE'ISE
EDC Officers
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Bills paid, reputation in tact,
processes followed
Long -term staff with consistency
in the EDC's performance of
business
Acquisition of new tools,
services, networks
Development of network,
recognized as a partner and a
Additional revenue andEDC
promotion
EDC can successfully recruit
[Current software capabilities J
'.Additional education,
networking, new concepts,
resources
Elevated presence in county,
region and state. Higher level of
fundraising
Dedicated staff person,
consistently meeting with
community businesses,
Jeah Jadg
Subtotal of 48 other potential
activities
Subtotal of tt17 activities
Perform daily back office activities
that support EDC's continuation
Daily decisions in the operation of
the EDC
Availability to projects, ideas,
opportunities
Available outside of daily tasks to
phone calls, emails and requests
Annual Golf Tournament
AJnsnpul zad sapeles jjeis aseanul
[upgrade computers
Staff is able to attend conferences
.and training that will bring benefit
to the organization and to the
county
Marketing, public relations, events.
Business Retention, Expansion and
Recruitment
Promote Ciallam County at national
trade shows
WWI
Insure that Clailam EDC
stays open for business
Supervision of organization
Evaluation of proposals and
opportunities
nst i.
Responding to constituents,
funding partners and board
i!Fundraising events
1Competittve salaries
'Equipment upgrades
Conferences and Training
Fund additional staff
positions
Attend key trade shows
supporting four areas
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AGREEMENT
THIS AGREEMENT is entered into this `day of December, 2008, by and between the
City of Port Angeles, Washington, a municipal corporation, hereinafter called "City", and the
Clallam County Economic Development Council, Inc., a non -profit corporation, hereinafter called
"Contractor."
WHEREAS, the City is a municipal corporation of the State of Washington authorized to
contract for economic development services; and,
WHEREAS, it is in the public interest for economic development activities to be performed
that will enhance the economy and employment opportunities in the City of Port Angeles; and,
WHEREAS, the City has need of research and assistance in regards to these and other aspects
1 PERFORMANCE BY THE CONTRACTQR.
A. Promote Economic and Employment Opportunities.
B. Business Retention, Expansion and Recruitment.
of its operations;
NOW, THEREFORE, inconsideration of the above representations and the mutual covenants
and agreements herein, it is agreed by the parties as follows:
The Contractor shall promote and enhance economic development and employment
opportunities in the City in accordance with the mission and goals set forth in the attached
Exhibit "A." The Contractor shall use its resources to market the facilities and capabilities
of the City to new and existing businesses with the goals of increasing City revenues and
employment opportunities for City residents.
(I) The Contractor shall work cooperatively with the City and shall serve as an
economic development research and reference service for the City In this capacity
the Contractor shall conduct ongoing basic market research; identify target markets;
provide business retention, expansion and recruitment services aimed at existing
businesses and target markets; and participate with the City in the process of
responding to inquiries, site selection consultation, and case management, regarding
existing or new industries or other commercial ventures which seek information
concerning the facilities and resources managed by the City or which may involve
properties and/or infrastructure within the City and the Port Angeles Urban Growth
Area (UGA).
5.131p
L -10
(2) The Contractor shall provide effective programs aimed at better planning,
utilization, promotion, and advertisement of City services, facilities, infrastructure,
and property and shall forward to the City all industrial inquiries as received from the
Washington State Department of Community Trade and Economic Development or
other not yet identified sources.
(3) The Contractor shall help the City to make optimum use of local infrastructure
and promote infrastructure and developability of Port Angeles.
(4) The Contractor shall maintain and enhance working relations with existing
businesses to assist them with start-up and expansion needs, technical assistance,
access to business counseling and financing resources including aid and assistance
to at -risk businesses.
(5) The Contractor shall assist the City in preparing replies to inquires received by
the City or the Contractor regarding City facilities and resources or which may
involve properties and/or infrastructure within the Port Angeles Urban Growth Area
(UGA) relative to economic development retention and growth opportunities.
(6) The Contractor shall assist the City in applying for and administering economic
development related grants, including any potential to support the development of
infrastructure.
(7) For the purpose of promoting economic development within the City and its
Urban Growth Area the Contractor shall advise and focus urban uses and services to
appropriate urban areas and encourage proper siting per the Washington State
Growth Management Act. In that regard, the Contractor shall assist the City in
working with Clailam County to:
(a) Expand City Limits into the Port Angeles UGA,
(b) Extend the Port Angeles UGA, and
(c) Extend City services and utilities into such areas.
Where appropriate the Contractor shall solicit board support and provide
letters in support of rezones, annexations, and appropriate infrastructure
installation that promote economic development.
(8) The Contractor shall maintain an up -to -date community profile specific to the
Port Angeles area, which highlights demographic and development data customarily
of interest to industrial/commercial developers.
-2-
L -11
(9) The Contractor shall maintain a database of City properties beginning with a data
export from the City and County identifying those developable Commercial and
Industrial lands within the City of Port Angeles and its Urban Growth Area. The
spreadsheet should identify property availability and assets.
(10) The Contractor shall work with the City to research, identify, and implement
the addition of new development incentive programs or packages as may be
applicable to Port Angeles economic development efforts.
C. Prospect Management.
The Contractor will be primarily responsible for providing services in connection
with industrial and business retention, expansion and/or relocation. The Contractor
will represent the attributes for appropriate site locations within the City that meet
the prospects criteria. In such dealings, the Contractor shall participate in the
handling of prospects, in with the following guidelines:
(1) Contacts made directiv to the Contractor or referred to Contractor by Outside
Sources.
(a) The Contractor will provide general information and other data requested
by the prospect. Within 24 hours of being contacted regarding a prospect, the
Contractor shall notify the City Manager, or his designee, by phone and /or
e -mail, regarding details of the contact.
(b) If the prospect indicates an interest in specific business locations, the
Contractor shall notify other affected parties and property owners as
appropriate, make appropriate introductions, and assist in follow -up
marketing.
(c) If the prospect requests confidentiality, the Contractor will keep the City
Manager, or his designee, fully informed without revealing the identity of the
prospect.
(2) Contacts made directly to the City
When the City receives a direct contact or is managing a development
prospect and desires support from the Contractor, it may request such
assistance, and Contractor will render such assistance. The Contractor to
supply recruitment information and services as described in 1A and 1B.
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L 12
(3) Public Events, and Media.
Any public events such as media conferences, ground breaking ceremonies,
and ribbon cuttings in which the Contractor is involved within the City and
or the Port Angeles UGAs will be coordinated with the City Manager or his
designee, the siting jurisdiction, and other affected partners.
D The Contractor shall provide to the City and to such persons as the City may direct,
free of additional charge, materials prepared by the Contractor.
E. The Contractor shall maintain records and report to the City as follows:
(1) The Contractor shall maintain accounts and records that accurately reflect the
revenues and costs for the Contractor's activities under this Contract. These
financial records, and all records related to the performance of this Contract, shall
be available for City inspection.
(2) The Contractor shall provide the City with monthly emails, outlining work that has
been performed pursuant to this Contract. The emails shall consist of reports, minutes,
and current statements of revenues and costs as prepared for and provided to the EDC
board.
(3) The Contractor shall provide the City with a written report quarterly as outlined in
Exhibit A Reporting Performance Measures, fully describing how the Contractor's
activities have benefited the City, the greater Port Angeles community and the
economy of Port Angeles. In addition, the Contractor's Executive Director shall appear
before the City Council at least quarterly to report on the Contractors activities
pursuant to this agreement and to answer questions.
(4) The Contractor shall use its best efforts to economize on overhead expenses to the
maximum extent feasible in providing the services to be performed pursuant to this
Contract.
(5) The Contractor shall provide the City with an annual budget, including cumulative
salaries and benefits for all employees.
2. PAYMENTS BY THE CITY
A. For the services to be rendered by the Contractor, the City will provide payment as
follows:
For 2008: $15,000, and in -kind telephone service in an amount not to exceed $2,500.
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L 13
B. Payments shall be made in four, equal, quarterly installments. Payment by the City
shall be due upon receipt and acceptance by the City Manager of the Contractor's
written quarterly report. The Contractor will invoice the City for all quarterly
payments.
C. Nothing contained in this agreement shall be construed as (1) binding the City to
expend in any one calendar year any sum in excess of appropriations made by the City
in its budget process for the purposes of this agreement for that calendar year, or (2)
obligating the City to further expenditure of money in excess of such appropriations,
3. TERM.
4 ASSIGNMENT
For subsequent years: Upon receipt and acceptance by the City Manager or designee
of the Contractor's monthly invoices, the City will reimburse the Contractor for
services rendered in amounts stated in Exhibit A for each calendar year, which is
subject to change on a year -to -year basis depending upon the City budget. Contractor
shall submit its proposed Exhibit A each year no later than August 31" for
consideration as part of the City's budget process. Exhibit A for 2009 will be adopted
as part of the 2009 budget process. An Exhibit A for subsequent years will be
developed through the budget process for each year.
The performance of the Contractor shall commence on Januaiy 1 2008, and continue until
December 31, 2012; provided, however, that this Contract may be terminated by either party
at any time and without cause by giving to the other party at least 90 days written notice of
termination.
This agreement may not be assigned by either party to this agreement except by signed
amendment.
5 BREACH.
A. In the event of either party's material breach of the terms or conditions of this Contract,
the non breaching party reserves the right to withhold payments or services until
corrective action has been taken or completed. However, the party shall not exercise
this right until they have given written notice of such material breach to the breaching
party and ten days have passed since the receipt of such notice. This option is in
addition to and not in lieu of the parties' right to terminate this Contract or any other
right which State law offers for breach of contract.
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L 14
B. If either party shall materially breach any of the covenants undertaken herein or any of
the duties imposed upon it by this Contract, such material breach shall entitle the other
party to terminate this Contract, provided that the party desiring to terminate for such
cause shall give the offending party at least twenty days' written notice, specifying the
particulars wherein it is claimed that there has been a violation hereof, and if at the end
of such time, the party notified has not removed the cause of complaint, or remedied
the purported violation, then the termination of this Contract shall be deemed complete.
6. NON DISCRIMINATION.
A. The Contractor shall conduct its business in a manner which assures fair, equal and
non discriminatory treatment of all persons, without respect to race, creed or national
origin, and, in particular:
B. The Contractor shall maintain opeii hiring azd employment practices and wil] weloorne
applications for employment in all positions, from qualified individuals who are
members of minorities protected by federal equal opportunity /affirmative action.
requirements; and,
C. The Contractor shall comply with all requirements of applicable federal, state or local
laws or regulations issued pursuant thereto, relating to the establishment of non-
discriminatory requirements in hiring and employment practices and assuring the
service of all persons without discrimination as to any person's race, color, religion,
sex, Vietnam era veteran's status, disabled veteran condition, physical or mental
handicap, or national origin.
7 DISPUTE RESOLUTION
The parties agree that any dispute related to this Agreement shall first be submitted to the City
Manager and the Contractor's Executive Director, and they shall attempt to resolve that dispute
If the City Manager and Executive Director are not able to resolve that dispute, the dispute
shall next be submitted to the City Council and to the Contractor's Board of Directors. Those
entities shall attempt to resolve the dispute. If they are not able to resolve the dispute, the
dispute shall be submitted to mediation. The parties shall agree on one mediator. If mediation
is unable to resolve the dispute, then either party may take such legal action as they deem
appropriate. The venue of any lawsuit related to this Agreement shall be in Clallam County,
Washington.
8. INDEPENDENT CONTRACTOR STATUS.
The relation created by this Contract is that of independent contracting entities. The Contractor
is not an employee of the City and is not entitled to the benefits provided by the City to its
employees. The Contractor, as an independent contractor, has the authority to control and
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L -15
ATTES F.
g 1�
Becky J
direct the performance of the details of the services to be provided, The Contractor shall
assume full responsibility for payment of all Federal, State, and local taxes or contributions
imposed or required, including, but not limited to, unemployment insurance, Social Security,
and income tax.
9 HOLD HARMLESS AND INSURANCE.
The Contractor shall protect, defend, save harmless, and indemnify the City, its officers,
agents, and employees from and against any and all claims, damages, losses, and expenses,
including reasonable attorney's fees, occurring, arising, or resulting from supplying work,
services, materials, or supplies in connection with the performance of this Contract. The
Contractor shall provide a Certificate of Insurance evidencing occurrence -based Commercial
General Liability insurance with limits of no less than $1,000,000 combined single limit per
occurrence, with the City shown as a named additional insured.
10 ENTIRE CONTRACT.
The parties agree that this Contract is the complete expression of the terms hereto and any oral
representation or understanding not incorporated herein is excluded. Further, any modification
of this Contract shall be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and
year first herein above written.
CITY OF PORT ANGELES
By: C
Gary Braun, Mayor
APPROVED AS TO FORM
i
William E. Bloor, City Attorney
By
G LLegal 0ukup■AGRBEME NTS &CONTRACT512000 Agmis&Conlrect WDC 2009 Contract 111109 wild
Noeanibt, 21, 2006
CLALLAM COUNTY ECONOMIC
DEVE!,R• I CIL
i
_7-
President
By
Vice Presiden
L -16
Exhibit A
1 Summary report on all activities from January 1, 2008 to June 30, 2008.
2. Required elements of each monthly /quarterly /annual report from July 1, 2008 to December 31,
2008:
a. Describe the results of the EDC's efforts to support City and County-wide economic
development strategies. Please be specific.
b. Advise City on investments and infrastructure needed for the long -term economic
growth of the City as part of the above strategy this month/quarter /year. (Give special
emphasis to those directly related to the Port Angeles area).
c. Identify new businesses/business people recruited to be EDC members this past
month/quarter /year (again, give special emphasis to those directly related to Port
Angeles), along with the following information:
i. Key personnel and contact information
ii. Business sector
iii. How you will engage them in furthering local economic development
strategies.
d. Report knowledge of business activity, such as: new business startups and expansions
in/near Port Angeles, along with the following information:
i. Key personnel and contact information
ii. Business sector
iii. Number of new jobs
iv. Reason they chose Port Angeles
v If available, why did they not choose Port Angeles
vi. How might they be further engaged in community involvement?
e. The Executive Director of the EDC shall hold monthly meetings with the City's
Director of Community and Economic Development for information sharing purposes.
3. Quarterly reports will include the quarterly financials for the EDC. Reports shall reflect how
the EDC is increasing corporate sponsorship and investment in the EDC while reducing
reliance on public agency funding.
4. As compensation for performance of the deliverables to be provided as described in this
contract the City shall pay for the calendar year of 2008 the sum of $15,000 to be paid upon
completion of deliverables not later than December 31. 2008.
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L 17
ROLL CALL
MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
December 14, 2011
6:00 p.m.
Members Present: Doc Reiss, Amanda Anderson, David Miller, John
Matthews, Tim Boyle, Sissi Bruch,
Members Excused: Nancy Powers
Staff Present: Sue Roberds, Nathan West, Scott Johns, Roberta Korcz,
Heidi Greenwood
Public, Present:,. ;Greg Clampett, Jim and Roxi Baxley, Tamsan. Harmon.
Rick and Kim Melvin, Jim Ervin, Jeff Konopaski, Daryl and Kim Wakefield. Phil
Beirnes, Laurel Rickells, Patrick Wakefield, Ron Wilcox, Wayne Brown. Dan and Kelli
Morrison, Randy Alderson, Jim and Linda DeBord, Martin Hammer, Dick Pilling, Rick
Parr, Katie Jung. Darren and Terri Delroy, Logan Deane Katie Wakefield, Connie
Warren, Dan Konopaski, PJ Morrison, Kathie Charlfour, Kevin A., Miki Zozowski,
Byrd Alderson, Marlene Hamilton, Sandra Lorrance, Melody Pozgay, Brian Hansen,
Brian Jackson, Kelly Johnson, Mark Ostroot, Adam Johnson, John Currie, Greg Hopf,
Mike Halberg, Connie Curtis, Derick Halsey, Ken McGee, Cordi Fitzpatrick, Patti
Koelle. Scott Ackerman, Jason Gizoves, Dale Holiday, Eric W., Jerry Payne. Kurt and
Dustin Taylor, Rick Sinclair, Brian Haire, Tim Crowley, Russ Morrison, Walt, Tony,
and Tracy Kepler, Sean and Shawna Linn, Jim Maynard, Andrew May, C. Blore. David
Ellis, Mike Libera, Joe Swordmaker, S. Taras, Mike and Barb Lundstedt, Ken Simpson,
PAHS Cheer Leaders, Roger and Dena Wheeler, Cameron Field, Jordan Vaughn, Kim
Baublits, Angie Wilhelm. Jimmy Roberts, Jaden Rockwell, Sierra Baublits, Laurel
Gieske, Salina Harmon, Taylor Rutz, Brade McFarlen, Emily Asher Stone, Anna
Raemer, Michelle Danelson, Katelyn Coffman, Kara Lindley, Karissa Trople. Megan
Weisner, Tang Menlove,Lexie Pankewski, Kelsey and Dana Snell. Sonja Coventon,
Paul Breitbach, Carole Brown, Douglas Ridjay, Megan Ginley, Holly and Dylan
Wickersham, Christian Carpenter. Laura Almaden, Tabin Beckett, Robin Tweter, Evan
and Rick Alderson
PLEDGE OF ALLEGIANCE
Chair Reiss opened the regular meeting at 6:00 p.m. and led the Pledge of Allegiance.
APPROVAL OF MINUTES
Commissioner Anderson moved to approve the October 26, 2011, regular meeting
minutes. The motion was seconded by Commissioner Boyle and passed 4 0 with
Commissioners Anderson and Matthews abstaining due to absence at the meeting.
M 1
Planning COMMIS s ton Almmes
December 14 20/1
Page 2
PUBLIC HEARINGS:
Chair Reiss read the qualifying questions for Commissioners regarding Appearance of Fairness
matters with regard to both items on the agenda. All Commissioners responded for the record
that they had no Appearance of Fairness issues to report. The Chair then reviewed the quasi
judicial public hearing procedures for audience members. No issues were noted by audience
members.
Commissioner Sissi Bruch indicated that, as a newly elected City Council person and as an
employee of the Lower Elwha Klallam Tribe that is a relevant party to both of the actions before
the Commission this evening, she would be stepping down from taking action on the agenda
items. She also submitted her official resignation to the Planning Commission as a result of her
election to the City Council and left the meeting.
EXTENSION REOUEST UNCLASSIFIED USE PERMIT UUP 11 -01
A2Z ENTERPRISES, 2917 Edgewood Drive: Request for extehsion of a
permit allowing outdoor recreational uses such as sprint boat racing-imthe
Industrial Heavy zone.
Planning Manager Sue Roberds reviewed the Department Report recommending that a 5 year
extension be approved for the Unclassified Use Permit with 5 conditions. Planner Roberds
included a revision to the written staff report addressing compliance with Condition 6 of the
original conditions of approval and provided amended wording to Finding 6 in the written staff
report in support of that revision. Chair Reiss opened the public hearing.
Dan Morrison, 408 E. Scrivner Road spoke of the community's overwhelming support for the
sprint boat track and said that the activity stimulated the economy in a significant manner The
race event has always been about the community's need for alternative recreation. It has been
about providing an opportunity for outdoor recreation that is not available in this area and bring
something really special to the area that defines the area. The results were overwhelming. He
spoke about the outpouring of community support and encouragement that was witnessed
throughout the final planning and actual operation of the sprint boat races. The Chamber of
Commerce roughly estimated that the event brought $2M in tourist dollars for the weekend
event. He appreciated working with City staff on this project. He wanted it known that the City
has supported the event from Day 1
In response to Commissioner Boyle, Mr Morrison said that if extended, race dates for the 2012
season would be August 4 and September 8, 2012.
Andrew May, Port Angeles Business Association presented a letter from the Business
Association providing unequivocal support for the sprint boat track use and extension of same.
The sprint boat track operation far exceeded the Association's expectations and provided
immeasurable benefit to the community as a whole.
Jim DeBord, 1309 E. 7 Street expounded on the terrific community support exhibited during
the event and how well handled the crowds were by just volunteers. He encouraged extension of
the use permit.
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Planning Ca,nm,ssam Ah naes
December 14. 2011
Page 3
Rick Parr, 1602 W. Lauridsen Boulevard said that the sprint boat activity provided an activity
for people in the area other than hiking and kayaking. His parents developed the Port Angeles
Raceway many years ago for just such reasons. He recalled how many people over the years
were thrilled to participate in the race track use. Not everyone likes to kayak. The race track is
gone, but the sprint boat race attendance shows how people are hungry for a variety of well run
outdoor activities that are not all passive.
Scott Ackerman, Spokane, Washington also spoke in favor of extension of the Unclassified
Use Permit as a needed recreational opportunity for the area. It is good for the economy and is a
good, well run, clean event. No issues were noted. Everyone had a lot of fun.
There being no further testimony, Chair Reiss closed the public hearing.
Following discussion as to revisions included in staff's presentation, Commissioner Miller
moved to extend the Unclassified Use Permit for 5 years citing the following 5 conditions, 9
findings, including the ani'endment proposed by staff. and 4' Conclusions:
Conditions:
1 The Unclassified Use Permit is extended for a five year period to December 14. 2016 to
permit the continuation of sprint boat racing at 2917 Edgewood Drive. If events other than
the sprint boat races are planned such that modification to the property are anticipated, the
applicant shall inform City staff to determine if an amendment to any pertinent permit is
required.
.2. Overnight camping,for spectators and event participants is permitted only during scheduled
events.
3 To prevent trespass that could result in inadvertent damage to the environmentally sensitive
areas, all environmentally sensitive areas shall be identified and separated from the rest of the
site using a physical barrier such as flexible fencing during all events.
4 The access road from Edgewood Drive shall be developed in such a manner that it can, at
minimum, facilitate two lanes of continuous traffic and provide stable foundation so that mud
or debris is not transported onto county roads.
5 Event operators shall be responsible for controlling dust generated by vehicle parking and
use during events.
Findines:
Based on the information provided in the Community Development Staff Report for UUP 11-01
dated March 23, 2011, the October 11, 2011, request for extension, all information in the public
record file, comments and testimony presented during the public hearing. the Planning
Commission discussion and deliberation, the City of Port Angeles Planning Commission hereby
finds that:
1 Unclassified Use Permit (UUP) UUP 11-01 was approved by the Planning Commission
on March 23, 2011 with 6 conditions. The UUP permitted the development of an outdoor
sprint boat track use in the industrial Heavy zone at 2917 Edgewood Drive for an initial
one year period.
M -3
Planning Comnnssiun A Lnures
December 14. 2011
Page 4
2. On October 11, 2011, a request for extension was received from Dan Morrison on behalf
of A2Z Enterprises in compliance with Condition 1 of Unclassified Use Permit UUP 1 1-
01 approval. The extension request included information as to how the conditions of
approval were implemented and outlined anticipated future events.
3 An unclassified use is a use that requires a special degree of control to make such use
consistent and compatible with other existing or permissible uses in the same zone. The
sprint boat track use is an outdoor activity that is not identified as a permitted or
conditionally allowed use in any zone in the City Due to the unique nature of the
proposed use, an Unclassified Use Permit is the appropriate method of review
4 Per 17 96.070(E) PAMC, Extensions of approved conditional use and unclassified use
permits shall be considered in accordance with the same procedures as for the original
permit application, and may be granted for a period of one to five years. provided that the
following minimum criteria are met:
1 The use complies with the permit conditions.
2. There have been no significant, adverse'changesiin circumstances.
5 Section 17.96.070(F) PAMC Minor Amendment of Approved Conditional Use Permits
provides that "Upon written request submitted to the Department of Community and
Economic Development a minor amendment may be made to an approved conditional
use permit if the amendment does not increase the intensity of the use by more than 10%
of the original approval, the amendment will not be materially detrimental to the public
welfare or injurious to property or improvements in the vicinity and zone in. which :the
subject property is located, and the site has been posted and adjacent property owners
notified fifteen (15) days prior to the decision. Any applications that are not granted a
minor amendment pursuant to this section must obtain an amendment through the City s
normal conditional use permit procedure."
6. The property owner is working with Department of Ecology and Port of Port Angeles
staff regarding the potential supply of water for future site activities. Any existing water
well(s) on the property are available for onsite use. however, the daily withdrawal from
any existing onsite wells is limited to 5000 gallons per day Any withdrawal greater than
5000 gallons per day will need a water right permit from the Department of Ecology
7 Following track development, the City's Public Works and Utilities Department noted
that the clearing and grading permit issued for the original site development needed to be
corrected. A farm road located in the southwest area of the property had been
considerably widened during track development but did not appear on the initial clearing
and grading pennit. The applicant modified the map that was originally submitted for the
clearing and grading permit and, following review including storm water regulations, the
necessary land use permits have been revised and are current. Site development did not
require a storm water permit. The City's Fire Department had no concerns to report as a
result of the initial sprint boat event that served approximately 9,500 spectators.
8. County Road Department staff noted that traffic for the event was not an issue.
9 Public notice of the request appeared in the Peninsula Daily News on November 24,
2011 The site was posted and notification was mailed to property owners within 300
feet of the site and to parties of record to the original application process on November
23, 2011
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Planning Commission ALmoes
December 14, 201/
Page 5
Three letters were received in opposition to extension of the use as a result of the public
notification process: One letter was received from the Dry Creek Coalition that raised
issues regarding water usage and wetland intrusion. A second letter from the Center for
Environmental Law Policy (CELP) raised the same issues. The third letter from
Shirley Nixon echoed the concerns of the first two letters but included discussion
regarding the clearing and grading, water use, and storm water matters. None of the
issues raised in opposition to extension of the permit related to operation of the use,
which is the subject of the extension review Water usage is under the purview of the
Department of Ecology and wetland concerns are under the jurisdiction of the Army
Corps of Engineers. The City of Port Angeles permitting realm is that of land use. The
property owners are working with jurisdictional agencies to address any matters of
concern. City staff spoke with representatives of both the Department of Ecology and
Army Corps of Engineers on December 7, 2011 No violations were reported that were
not being satisfactorily addressed following said agency site visits.
Several'e -mails Were also received as a-resultof the publicmotification that commented
on the success of the September, 2011, sprint boat event and encouraged continuation of
such events at the site as being in the best interest of the Port Angeles community
Conclusions.
Based on the information provided in the Department of Community Development Staff Report
for CUP 11 -01 dated March 23, 2011, the October 11, 2011, request for extension, all
information in the public record file,'comments, and testimony presented during the public
hearing, the Planning Commission's discussion and deliberation, and the above listed conditions
of approval and findings, the City of Port Angeles Planning Commission hereby concludes that:
The initial sprint boat race was conducted in accordance with permit conditions. The
clearing and grading permit necessary for development of the track was amended when it
was determined that it did not include all of the work done in track development. All
local permits have been obtained for the work done in developing the site and permits are
up to date including storm water
2. As conditioned, provisions have been made to address public health and safety matters
with regard to future events. No significant or adverse changes in circumstance are
known to exist.
1
3 The extension request was processed in accordance with Section 17.96.070 PAMC.
4 Following review of all information presented during the review period. it is appropriate
to grant the extension as requested.
The motion was seconded by Commissioner Boyle and passed 5 0.
CONDITIONAL USE PERMITS CUP 11 -03 AND 11 -04 LOWER ELWHA
KLALLAM TRIBE 2917 Edgewood Drive: Request to allow (2) free
standing off site directional signs in the IH Industrial Heavy zone.
Planning Manager Sue Roberds stated that two conditional use permits were submitted for two
off site directional free standing signs on a property zoned Industrial Heavy The applications
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Planning Conumsnmt ASnutes
December 14. 2011
Page 6
were submitted by the Lower Elwha Klallam Tribe (LEKT) for property owned by A2Z
Enterprises. The applications are essentially exactly the same, e.g., size, informational content,
design. with the exception of where they are placed on the site and one sign is single sided.
Conditional Use Permit CUP 11 -03 is for a double sided sign at the northeast corner of Lower
Elwha Road and Edgewood Drive that will replace a very outdated minimally done wooden sign
that has existed at that location for many years. Conditional Use Permit CUP 11 -04 is a new
sign to be located at the intersection of Dry Creek Road and Edgewood Drive to direct travelers
to the Lower Elwha Road location. At this time, the applicants, with knowledge of the property
owner, would like to proceed only with application CUP 11 -04 to allow time for further
negotiation with the property owner as to the property owner s signage needs. Planner Roberds
asked that the public hearing for Conditional Use Permit CUP 11 -04 be continued to January 11,
2012.
Chair Reiss opened the public hearing.
'Carol 'Brown', Lower Elwha Klallam Tribe, 2861 'Lower Elwha 'Road 'stated' that staff'had
done a thorough job describing the proposed use and asked that Conditional Use Permit CUP 11-
03 be approved and that CUP 11 -04 be continued to allow further negotiation with the property
owner She noted that the free standing proposed under CUP 11 -03 is much more aesthetically
pleasing than the existing sign. The sign area on the 100 sq.ft. structure is 24.6 sq. ft.
Jackson Smart, 472 Mt. Pleasant Road stated that the sign area contains directional
information to the Lower Elwha River Casino but does not contain changeable advertising
information of a commercial nature.
There being no further testimony, Chair Reiss closed the public hearing.
Commissioner Matthews moved to continue Conditional Use Permit CUP 11 -04 to January
11, 2012. Commissioner Anderson seconded the motion which passed 5 0.
Lengthy discussion ensued regarding how sign area is calculated. Staff pointed out that the
Industrial Heavy (IH) zone allows up to 300 square feet of off site advertising signage. The
proposed sign structure is 100 square feet per side with sign area of 24.6 square feet per side, as
testified by the applicant. No matter how the sign area is measured, it doesn't exceed the off site
signage permitted in the IH zone.
Chair Reiss discussed the sign definitions in Section 14.36.320 PAMC with Attorney Greenwood
and Planning staff Following continued discussion, Commissioner Miller moved to approve
Conditional Use Permit CUP 11 -03 with the following conditions, findings, and
conclusions:
Conditions:
1 Conditional Use Permit CUP 11 -03 is issued to the Lower Elwha Klallam Tribe and
Elwha River Casino for the installation of an off site directional sign as shown in
application materials presented to the City of Port Angeles on November 14 2011 The
sign shall be constructed as is presented in the application materials and shall be no larger
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Planning Commzsszon ,VLnmes
December. 14 2011
Page 7
than is shown in the application materials (10' x 10'). Subdued directional lighting may
be used between dusk and dawn. Internal and /or backlighting is not permitted nor is
signage that chases, blinks, flashes, etc.
The signs must provide direction to an ongoing use. If the use ceases, the signs) shall be
immediately removed. Signage must be directional in nature and shall not contain event
advertising.
3 Signs shall be placed entirely on private property as is described in the application
materials and shall not interfere with ingress /egress to said private property
Findings:
1 A conditional use permit application (CUP 11-03) was submitted to the City of Port
Angeles by the Lower Elwha Klallam Tribe (LEKT) and Elwha River Casino
representatives on November 14, 2011 to place an off site directional sign on property
zoned Industrial Heavy (IH). The sign structure is intended to provide direction to the
Lower Elwha River.Casino and is planned to be.10' x 10' in size with a.sign area (double
sided) of approximately 24 sq.ft. Sign location is at the northeast corner of the
intersection of Lower Elwha Road and Edgewood Drive, 2917 Edgewood Drive.
2. The subject property is owned by A2Z Enterprises. A2Z Enterprises representative Dan
Morrison signed the application acknowledging the submittal.
3 The site is located at the southwest City limits in the Southwest Planning Area of the
City Properties within the City limits in the area include the Port Angeles International
Airport and small industrial complex buildings north and northeast of the site.
Residential uses south and west of the site are located in the County A residence exists
immediately adjacent to the site (east) that is owned by a business partner of the subject
property owner Properties in the area are suburban in use and design and are much
larger than standard City lots.
4 The subject property is approximately 80 acres in area with dimensions of approximately
2500+ lineal feet (east /west) x 1390 lineal feet (north /south). Minimum lot area in the IH
zone is 7,000 square feet in area. Section 17.34.010 Port Angeles Municipal Code
(PAMC) Purpose reads This is the least restrictive industrial zone intended to be the
area that heavy industry could develop causing the least impact on other land uses.
Significant adverse impacts can be expected from permitted industrial uses that involve
hazardous materials, noise. air and water pollution, shift work around the clock,
entertainment businesses with adult -only activities, and outside storage yards and
manufacturing activities. This zone provides the basic urban land use pattern, for heavy
industrial uses with direct access to major transportation facilities, design standards ,far
greater truck traffic. and buffers for non industrial uses unless deemed impractical
5 Section 14.36.070(4) PAMC states "One off- prernise sign containing a commercial
message unrelated to any use or activity of the property on which the sign is located,
including billboards and other outdoor advertising signs not exceeding three hundred
(300) square feet in total sign area and thirty -five (35) feet in height, may he permitted on
any site that does not contain any sign for businesses located on said site, subject to
approval of a conditional use permit No billboard or other off premise outdoor
2.
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Planning Commission Minutes
December 14. 20/1
Page 8
advertising sign shall be located within 1, 000 feet of another such sign that is on the
same side of the street.
6. Section 17.34 040 PAMC outlines conditional uses that may be considered in the
Industrial Heavy zone. Subsection "G" allows "Off premise outdoor advertising signs"
while Subsection "L" allows "Other uses compatible with the intent of this Chapter" by
conditional use permit.
7 Section 17.96.050 (A) PAMC Conditional Use Permit reads "The Planning Commission
shall consider applications for Conditional Use Permits of uses as specified in the
applicable Chapter of the Zoning Regulations. The Planning Commission may grant said
permits that are consistent and compatible with the purpose of the zone in which the use
is located. consistent with the Comprehensive Plan, and not contrary to the public use
and interest. The Planning Conmtission may refuse to issue a Conditional Use Permit if
the characteristics of the intended use as related to the specific proposed site are such as
would defeat the purpose of these Zoning Regulations by introducing incompatible,
detrimental, or hazardous conditions,
17 96.050(B) PAMC reads In each application the Planning Commission may itnpose
whatever restrictions or conditions they consider essential to protect the public health,
safety, and welfare, and to prevent depreciation of neighboring property
-17.96.050(C).PAMC reads "The purpose of a Conditional Use Permit shall be to assure
that the maximum degree of compatibility between uses shall be attained. The purpose of
these regulations' shall be maintained with respect to the particular use of the particular
site and in consideration of other existing and potential uses within the general area'in
which such use is to be located.''
8. The proposal will allow an off site free standing advertising sign in the Industrial Heavy
zone. The number of off site signs in the IH zone is restricted by a placement distance of
1,000 feet between such signs. No signs currently exist on the subject property that most
recently supported a sprint boat race event.
9 Application materials indicate that the directional sign will be indirectly lit and will
contain directional information to the Elwha River Casino Total sign area is noted as
being 100 square feet. Sign area is measured as being the sign face plus any recognizable
logos or commercial wording.
10 The Elwha River Casino is not located in the City limits, but is located on Tribal land. A
directional sign to the Lower Elwha Klallam Reservation has existed at the southwest
corner of the City limits, on the subject property for many years. With construction of
the Elwha River Casino, it is desired to be able to direct travelers from Highway 101 or
from within the City to the Casino location with some success such that travelers do not
wander throughout residential areas without direction. The proposed location will legally
permit a previously nonconforming sign use at that location.
11 Public notification of pending conditional use permit applications is required per Section
17.96.070 PAMC. The site was posted and notice sent to surrounding property owners
within 300 feet of the site by U.S. Mail on November 17 2011 Public notice was
M -8
Planning Commission Minutes
December 14. 2011
Page 9
provided in the Peninsula Daily News on November 20, 201 I No written comment has
been received as a result of the public notification process.
12. The application was reviewed with respect to the Goals, Policies, and Objectives of the
City's Comprehensive Plan and Land Use Map. The site is designated as Industrial on
the Comprehensive Plan Land Use Map. Goals and policies specific to directional
signage are not addressed in the Comprehensive Plan. However, the entire
Comprehensive Plan was reviewed with regard to the proposal. The Goals and Policies
found in Attachment "C' to this staff report were found to be relevant to the proposal.
Conclusions:
A. The application was processed according to Section 17.96 PAMC for conditional use
permits. As conditioned, the proposal is in compliance with Section 17.34 040(G)
PAMC that allows off premise advertising signs in the Industrial Heavy zone by
conditional use permit. Approval is in compliance with Title 17 (Zoning) PAMC.
B. As conditioned, the sign placement provides for the public interest, welfare, and safety
and does not introduce incompatible, detrimental, or hazardous conditions to the general
area.
Commissioner seconded the motion which passed 5 0.
COMMUNICATIONS FROM THE PUBLIC
None
STAFF REPORTS
Sue Roberds stated that several Commissioners' terms of' office will expire in February
Comissioners Powers, Miller, and Boyle will need to reapply for their positions if they wish to
continue on the Commission. A vacancy has been created with election of Commissioner Bruch
to Council.
REPORTS OF COMMISSION MEMBERS
None
ADJOURNMENT
The meeting adjourned at 8:00 p.m.
Sue Roberds. Secretary Doc Reiss, Chair
PREPARED BY S. Roberds
M -9
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W A S H I N G T O N U S A.
DATE: JANUARY 17, 2012
TO: CITY COUNCIL
FROM: DAN MCKEEN, FIRE CHIEF
SUBJECT: FIRE DEPARTMENT ANNUAL REPORT
It is with great pride that the Fire Department presents to the community and to the Council our
2011 Annual Report. The report reflects the accomplishments and activities of the Department
during our-120 year of dedicated service•to.the citizens and visitors.of Port Angeles:
2011 brought many challenges and successes, with some of the year's highlights listed below
and contained within the report:
Successful in receiving a grant from the Department of Homeland Security -As
part of the grant, the Department will be receiving at least five mobile data
terminals (MDTs) that will be installed in our primary emergency response
vehicles. Coupled with the recently approved wireless mesh network, these MDTs
will be a considerable enhancement to our field operational capability
Worked closely with the Police Department on a collaborative effort to provide
automatic external defibrillators (AEDs) for placement in patrol vehicles. Since
these AEDs have been placed in patrol cars, they have been utilized on several
occasions.
Started conducting a review of the City's Comprehensive Emergency
Management Plan (CEMP). Initiated by a change at the state level. this review
will ensure that both the City and County CEMPs are up to date and are formatted
the same as the state and federal planning documents.
1 would like to thank the Council for your continued support. The Fire Department realizes that it
is through this support that we can carry out our mission to provide exceptional emergency
services directed at improving the quality of life for the citizens and visitors of our area.
The Annual Report is available on the City's website and can be accessed at
www. citvofpa .us /firedeptAnnualReport.htm. In an effort to reduce costs and preserve our
environment, the Fire Department is no longer providing paper copies of our annual report.
1 can he reached at 417 -4651 to answer any questions that you may have regarding our annual
report.
Pc: Kent Myers, City Manager
M -11
Port Angeles Downtown Association October 2011
Barb prepared and sent quarterly report for Main Street
Presented third quarter report for city council and presented it October 18,
2011
Design committee sponsored a Window Display Class Oct. 20, attended
by 15 people
Attended ribbon cutting at Cabled Fiber Studio
Worked with Corey Delikat on ribbon cutting for restrooms on Front Street,
between Family Shoe and Odyssey Bookshop
Promotionscommittee sponsored .Great.powntownCrab Hunt Oct 8 9,.,,
27 businesses participated and most reported 30 -40 people came in to
have their cards punched
Board members and Youth Volunteers manned the PADA booth at
Dungeness Crab Seafood Festival, youth volunteers also assisted with
the Crab,Trap Trolley
How Sweet It Is at The Beanery
Heritage Days Committee sponsored Whispers of our Past, a tour of
Ocean View cemetery that introduced 6 people who shaped our
community
Design committee worked with Kiwanis on contract for services to install
the Winter light in the street trees
Promotions committee had a planning meeting to set the calendar for
2012 on Oct. 23
Promotions sponsored downtown Trick or Treat, Youth volunteers helped
businesses pass out candy
Committee meetings.
Promotions 3
Design
Business Development
Budget
Organization
Youth Volunteers 5
Parking
Art on the town
M -12
Port Angeles Downtown Association November 2011
Barb Attended Main Street Managers Retreat Alderbr000k Resort November 9
10 and attended Girls Night Out in Gig Harbor on her way home
Design committee worked with City Light to replace lights on the Christmas
Decorations with LED lights. The committee, and local Boy Scouts worked over 2
days to remove the strings of old lights and replace them with new ones on over
70 decorations.
Design committee supplied 10,000 lights for the Community Christmas Tree and
over 100,000 lights for the street trees
Barb Nominating Committee communicated with city to receive aging report for
PBIA to determine who is eligible for elections, made copies of nomination forms
and adcompanyirig materials, collated and stuffed envelopes, mailed nomination
forms.
Made sure updated PBIA list received November 1, 2011 matched names and
addresses in database and on mailing labels. Sent list to Jan for cross checking
with website listings.
Business Development facilitated a Flu shot clinic Nov 22 for businesses
Youth Volunteers assisted Grace Barb with decorating a tree for Festival of
Trees that featured downtown and local businesses. The tree had $5400 worth of
premiums and sold for $2200
Several board members and Barb attended Buxton meeting at city council
chambers, approximately 13 downtown businesses also attended
Promotion Committee presented Community Christmas Tree Lighting ceremony
with 4 musical acts. Santa arrived accompanied by Port Scandalous Derby Dolls
to light the Community Christmas Tree
Charlie Smith attended Hurricane Ridge marketing meeting on Nov 16
Committee Meetings:
Art on the town
Parking
Budget
Business Development
Promotions 2
Organization
Youth Volunteers 3
M -13
Port Angeles Downtown Association December 2011
Barb attended a meeting at city hall to discus the CSO and Waterfront
construction projects this summer
The board hosted How Sweet It Is! at the PADA office, 18 people attended
Barb attended memorial service for Len Beil, a long time volunteer in the
community and downtown
As part of Port Angeles Ambassadors, Barb attended ribbon cutting at Pie
Shack and Ambassador Christmas party
Promotions committee sponsored Shop Til You Drop, Youth Volunteers
offered gift wrapping services.
Several board members attended Open House at Olympic Peninsula
Visitor Bureau
Nominating committee distributed, collected and counted ballots for the
election of 2012 Board of Directors
Organization committee worked with graphic designer Charlie Comstock
to design a brochure for the B 0 Tax program which was then sent to
several businesses and hand delivered to others as well.
Charlie Smith, Richard Stephens, Bob Lumens, Jan Harbick Barb met
with Nathan Roberta to go over plans for the Waterfront project and to
voice some of the design committees concerns
Barb Richard met with Richard Bonine to discuss plans for Heritage
Days
Barb Richard Stephens are on the Sesquicentennial committee and
continue to meet with them.
Barb Grace Kauffman attended Choose Local meeting Dec. 14
Committee Meetings.
Design
Promotions
Heritage Days
Business Development
Organization
Youth Volunteers 3
M -14
4:18 PM PADA
Profit Loss
•ccrual Basis October through December 2011
01/11/12
Ordinary Income /Expense
Income
4150 Art on the Town Contributions
4200 City Contract
4400 Holiday Lights Contributions
4450 Membership Dues Fund Raising
4451 B 0 Fundraiser
4450 Membership Dues Fund Raising Other
Total 4450 Membership Dues Fund Raising
4550 Parking Income
4552 Dupar
4553 Parking Permits
Total 4550 Parking Income
4600 PBIA Assessments
4700 Promotions Income
4702 Heritage Days Income
4703 Steam Ball Income
4700 Promotions Income Other
Total 4700 Promotions Income
4999 Interest Income
Total Income
Expense
6050 Administrative Expenses
6054 Newsletter
6056 Economic Development Fund
6050 Administrative Expenses Other
Total 6050 Administrative Expenses
6090 Art on the Town Expenses/Trans
6100 Communication
6102 Postage
6103 Telephone /Internet
Total 6100 Communication
6120 Contract Labor Admin. Asst.
6130 Design Expense
6131 Design Exp Benches
6130 Design Expense Other
Total 6130 Design Expense
6160 Dues, Licenses, Fees
6161 Bank Service Charges
6160 Dues, Licenses, Fees Other
Total 6160 Dues, Licenses, Fees
6190 Holiday Lights
6220 Office Expense
6221 Maintenance
6223 Supplies
Total 6220 Office Expense
6250 Organization Committee
6251 Youth Volunteers
Total 6250 Organization Committee
6300 Parking Expense
6309 Parking Lot Planters
6312 Sweeping /Snow Removal
Total 6300 Parking Expense
6410 Printing, Photocopies
6430 Promotions
Oct Dec 11
6,950 00
320 00
5,958.00
834.97
100 00
2,700.00
600 00
32,774 62
115.00
24.32
308.51
190 95
813 77
7 45
142 90
7.50
250.00
113.82
226 03
151.76
379.40
1,000 00
5,000 02
300.00
7,270.00
6,792.97
9,000.68
3,400.00
17.34
10.95
447 83
252 00
1,004 72
390.00
150 35
257.50
1,253.57
339.85
17.34
531 16
500 00
M -15
Page 1
4:18 PM PADA
01/11/12 Profit Loss
Accrual Basis October through December 2011
6432 Heritage Days
6436 Steam Ball
6430 Promotions Other
Total 6430 Promotions 5,689.22
6440 Rent
6500 Payroll Expenses
6501 Net Wages
6511 Employee Pd Medical
6501 Net Wages Other
Total 6501 Net Wages
6502 Employment Security Taxes
6503 FICA 941 Employer
6504 FICA 941 Employee
6505 L &I Taxes
Total 6500 Payroll Expenses
6600 Employee Benefits
6602' Medical Insurance
Total 6600 Employee Benefits
Total Expense
Net Ordinary Income
Net Income
Oct Dec 11
445 00
149 88
5,094 34
169.16
7,853.35
8,022.51
11844
793 74
2,080.14
128 41
750.00
11 143 24
763.62
763.62
23,490 40
9,284.22
9,284.22
M 16 Page 2
4:19 PM
01/11/12
•Accrual Basis
PADA
Balance Sheet
As of December 31, 2011
ASSETS
Current Assets
Checking /Savings
1110 Art on the Town
1120 Emerg. Op Fund CD
1130 First Federal
1140 Parking
1141 Parking CD
1150 Petty Cash
1160 Plaque Resery Acct
1165 Segway Account
1170 Downtown Dollars Account
Dec 31, 11
2,393.36
13,912.00
5,210.14
2,868.42
1,135.79
30 00
2,519.85
439.86
5,702.29
Total Checking /Savings 34,211 71
Accounts Receivable
1200 Accounts Receivable
1220 A/R City Contract 5,000.00
1230 A/R Dupar 2.000,00
1240 A/R Parking Permits 708 33
1250 A/R PBIA 3,000.00
Total 1200 Accounts Receivable 10,708.33
Total Accounts Receivable 10,708.33
Total Current Assets 44,920.04
Other Assets
1610 Association Equip
1615 Assn Equip Accum Depr
1620 Tree Lighting
1625 Lighting Accum Depr
Total Other Assets 0.00
2,138.20
2,138.20
1,525 00
1,525.00
TOTAL ASSETS 44,920.04
LIABILITIES EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
2200 Downtown Dollars Liability
2201 DT Dollars Purchased 66,452 29
2202 DT Dollars Spent 57,850 00
Total 2200 Downtown Dollars Liability 8,602 29
Total Other Current Liabilities 8,602.29
Total Current Liabilities 8,60229
Total Liabilities 8,602 29
Equity
3000 Opening Bal Equity 42,520.75
3900 Retained Earnings 6,695.79
Net Income 492.79
Total Equity 36,317 75
TOTAL LIABILITIES EQUITY 44,920.04
M 17 Page 1
548 PM
01/09112
Accrual Basis
Ordinary Income/Expense
Income
4100 Admrnlstrattoe C0Ilections
4110 Newsletter
4100 Administrative Collections Other
Total 4100 Administrative Collections
4150 An 0n the Town Contributions
4200 City Conireq
4300 Design
4301 Design (Benches)
Total 4300 oeslgn
4400 Holiday Lights Contribution
4450 Membership Dues Fund Raising
4451 8 O Fundraiser
4450 Membership Dues- Fund Baking Other
Total 4450 Membership Dues Fund Raising
4550 Parking Income
4552 Duper
4553 Parking Permits
Total 4550 Parking Income
4600 PBIA Assessments
4700 Promotions Income
4702 Heritage Oays Income
4703 Steam Ball Income
4700 Promotions Income Other
Total 4700 Promotions Income
4600 Youth Volunteer Income
4999 interest ncome
Total income
Expense
6050 Administrative Expenses
6053 Annual Meeting
6054 Newsletter
6055 Travel Reimbursements
6056 Economic Development Fund
6050 Administrative Expenses Other
Total 6050. AOmrnlslnllva Expenses
6060 Advertising Expense
6090 Ad on the Town Expenses/Trans
6091 installation
6092 Sculpture Purchase
6090 An on the Town Expenses/Trans Other
TOal 6090 Art 0n the Town Expenses/Trans
6100 Communication
6102 Postage
6103 Telephone/Internet
Total 6100 Communication
6120 Contract Labor Admin Asst.
6130 Design Expense
6131 Design Exp- Benches
6132 Downtown Paint Expenses
6130 Design Expense Other
Total 6130 0esign Expense
6140 Donation
6160 Dues. Licenses, Fees
6101 Bank Service Charges
6160 Dues. Licenses, Fees Other
Total 6160 Dues. Licenses, Fees
6170 Business Oevelopemenl
6190 Holiday Lights
6200 Insurance
6202 Liability
Total 6200 Insurance
6210 Office Equlpmenl
6220 Gigue Expense
6221 Maintenance
6222 Other Expense
6223 Suppll0a
Total 6220 ONlce Expense
6250 Organization Committee
6251 Youth Volunteers
6250 Organlaatlon Committee Other
Total 6250 Organization Committee
6300 Parting Expense
6304 Legal
6305 Lot Weed /Moss Control
6307 Paving /Striping
6300 Seel Looting
6309 Perking Lot Planters
6312 Sweeping0now Removal
Total 6300 Parking Expanse
6410 Printing, Ph0tocOpies
6430 Promotions
6432 Heritage Orris
6436 Steam Bell
6430 Promotions Other
TOlal 6430 Promotions
6440 Rent
6460 Web Site
6500 Payroll Expenses
6601 Net Wages
Jan Dec 11
PADA
Profit Loss Budget Performance
January through December 2011
Budget Jan Dec 11 YTD Budget Annual Budget
400 00 1.000 00 400 00 1.000 00 1.000 00
670 00 670 00
1,070 00 1,000 00 1,07000 1,00000 1,00000
2133600 1,500 00 21.33600 1,50000 1500.00
18.333 10 20,00000 18.333 10 20.00000 20,00000
000 3,00000 000 3,00000 3.000 00
000 3.00000 000 3,00000 3.00000
300 00 1.000 00 300 00 1,000 00 1,000 00
745000 3,00000 7,45000 3,00000 3,00000
48000 50000 48000 50000 50000
7,93000 3.50000 7.93000 3.50000 3.50000
2360820 24,00000 23,50525 20,000 00 24,00000
5,77857 8.50000 5,77857 8.50000 8,50000
2958685 32,500 00 29.506 85 32.500 00 32 500 00
35,95317 36,00000 35,95317 36,00000 36,00000
3.200 00 3.20000
7.82000 782060
6,86342 5,00000 6.86342 5,00000 5,00000
17,88342 5,00000 _17.80342 5.00000 5,00000
64000 64000
4034, ,10000 4634 10000
133,078 58 107600 00 133,076.88 103 600 00 103,60000
072 BO 500 00 87280 500 00 50000
55002 77500 55002 71500 77500
1,264 52 1.000 00 1,284 52 1.00000 1,000 00
2,65602 4.91000 2,65682 4,91000 4,91000
2,980 60 1.000 00 2,900 60 1.000 00 1.000 00
8,32476 8,16500 832476 8,18500 5.18500
50 00 1,000 00 50 00 1000 00 1,000 00
578 56 578 56
20,000 00 20.00000
1,61643 2,00000 1.61643 2,00000 2,00000
22,19499 2,00000 22,19499 2.00000 2,00000
32095 30000 32495 30000 30000
1,97108 2.55000 2,97106 2,55000 2,55000
3.29603 785000 3,29603 2,85000 2.85000
198875 1,500 DC 1,980.75 1,50000 1.50000
1,50745 150 D0 1,50745 15000 150 00
43 35 03 35
1,14107 5.00000 114107 5,00000 600000
2,69157 515000 2.69187 5.15000 5,150.00
25000 85000 25000 85000 85000
20948 1000 20948 1000 1000
47500 45000 47500 45000 45000
68448 46000 68445 46000 46000
525 74 500 00 525 74 500 00 500 00
475357 350000 475357 3.50000 3.50000
183300 2.00000 1.83300 2,00000 2 000 00
183300 2,00000 1,03300 2.000 00 2.000 00
000 50000 000 50000 50000
53090 65000 53090 65000 65000
000 10000 000 10000 10000
75234 75000 78234 75000 75000
1313 24 1,500 00 1.313 24 1500 00 1,500 00
124447 1,24447
20994 50000 20994 50000 50000
1.454 41 500 00 1.454 41 500 00 500 00
0 00 1,000 00 0 00 1.000 00 1,000 00
135 50 135 50
000 1.50000 000 1,50000 1,50000
1,409 20 1.500 00 1.409 20 1 500 00 1 500 00
72096 1,00000 75006 1,00000 1,00000
3.577,20 3.000 00 3,57720 3,00000 3,00000
5,84276 6,000 00 5,84276 8,00000 8,00000
991 50 1.500 00 991 80 1,500 00 1,500 00
2424.13 2.42413
6,32131 6.32131
17,63647 10,000 00 17.63647 10,000 00 10 00000
26,361 91 10,000 00 26,391.91 10,000 00 10.000 00 el
3 000 00 3,00000 3,00000 3.000 00 3,000 00
000 25000 000 25000 25000
M -18 peg
540 PM
0509612
Accrual Basle
6516 Employee Pd Medical
6501 Net Wages Omer
101016501 Net Wages
6502 Employment Security Taxes
6503 FICA 941 Employer
6504 FICA 941 Employee
6505 LEI Taxes
6506 FBTA Taxes 1940)
Total 6500 Payroll Expenses
6600 Employee Benellls
6601 Annual Pkg Permit
6602 Medical Insurance
Total 6600 Employee Benefits
Total Expense
Net Ordinary Income
Nei Income
Jen Dec 11
930 38
31.406 10
PADA
Profit Loss Budget Performance
January through December 2011
32236 48
339 32
321361
632653
378 29
5600
44,70073
1.961 00
31,20000
Budge) Jan -Dec 11 YTO Budget Annual Budget
33,161 00
129 00
3,18000
9,200 00
300 00
930 30
31.40510
3233548
33932
3.21361
6 37653
37879
56 00
06,470 00 44,700 73
1,951 00
31,20000
33,16100
129 00
3.18000
9.20000
300 00
1,961.00
31,20000
33 16100
129 00
3.10000
9 20000
300 00
46,470 00 4642000
000 16500 000 16500 16500
3,98448 3,22000 3 984 45 3,22000 322000
3,98408 3.68500 3 984 48 3,85500 3 855 00
134 252 52 103.600 00 134,262 52 103 600.00 103,600 00
1,18364 000 118364 000 000
1,16360 000 1,18364 0.00 000
M 19 Paget
r
AVERAGE DAILY WATER DEMAND
'EAST YEAR TO DATE (MG) 2
YEAR TO DATE (MG) 2.491
We J.00..11191, 9tPORT 2111174$
CITY OF PORT ANGELES
PUBLIC WORKS UTILITIES DEPARTMENT
2011 4th QUARTER REPORT
January 2012
WATER DEMAND
02010 02011
RAINFALL
SEWER/STORM SYSTEM MAINTENANCE
MONTH (FTj YR.
01,1101
230
5,7671
SEWER SYSTEM JETTED
3,870
STORM DRAINS JETTED
0
SYSTEM TV INSPECTED
0
JUN
[2010 02011 -10 Year Average
RAINFALL DATA (inches)_
10 YR AVG TOTAL TO DATE 1 24.271
THIS YR TO DATE I 29.77,
M -20
TEMPERATURE
e 21'..r.
TEMPERATURE
[Degrees F]
o Pl tl 8 8 8 d P
LET
I I I I I IIII II
ce.
4
r..=
.7........
F
i I
1 1 1 1 1
o
JAN FEB APR MAY J N L ADO SEP OCT DEC
02010 0201 10 Year Average
TONNAGE RECEIVED
THIS YR TO DATE (TON R 93,886 1
LAST YR TO DATE (TON: 93,820j
PO UOIMICAL•KEINYC
AVERAGE ELECTRICAL USE
LAST YEAR TO DATE (M 16.V 62.21841
THIS YEAR TO DATE (M Kw 62.2793
;REGIONAL TRANSFER STATION DISPOSAL'
M 21
PUBLIC WORKS UTILITIES DEPARTMENT
QUARTERLY REPORT
.WATER
Responded to 20 customer service requests
Repaired 21 water service leaks
Repaired 14 water main breaks, Assisted contracters as needed
Replaced 2 water meter
Performed required Deptartment of Health testing
Repaired or replaced 1 tire hydrant
Performed utility locates as requested
Fire hydrant water main flushing 266,545 gallons
Water loss due to lea WATks 820,550 gallons
WASTEWATER COLLECTION_
Unplugged 5 non -city sewer lines and 2 city lines
Performed maintenance at Pump Stations, Jetted, Dye tested Downtown Bldgs
Assisted Light Operations hydro-excavate several pole holes with the Vactor
Assisted WWTP crew with hot water line replacement, Attended CMMS Training
Assisted Fleet Maintenance repair the front reel on the let truck
Unplugged several pumps at Pump Station 4, Worked at Pump Stations 1 3
Fixedgenerator at Pump Stations 4 12gblown fuses)
Widened manhole at 3rd /4th Oak/Cherry to allow access for video equipment
Replaced bad propane gauge at Pump Station 4 on the 500 gallon tank
WA TREATMENT
NPDES monthly discharge mondonng report submitted
Worked with local dischargers on pretreatment issues
Performed process control on secondary treatment system
Completed monthly 0 M on leachate collection and treatment systems
Conducted CSO inspections in compliance with Pollution Prevention Plan
Submitted Wastewater outfall inspection report to Ecology
Completed heat system line replacement
Continued work on 4' HRR /HRS heat system line replacement
Pumped Landfill seawall o.6 Emptied Landfill sludge storage pond for inspection
Continued pumping Sodium Hypochlonte to headworks for odor control
Contractor tested overhead hoists all passed, Attended PNCWA conference
EQUIPMENT SERVICES
SW1080 SW1081 Box hinges cracked Warrantee repair by manufacturer
Extended bollards at Transfer Station scale shack for flood lighting installation
Complete suction hood rebuild on ST4500
Used 10,899 gallons of diesel fuel citywide and 13,680 gallons of unleaded
Rebuilt box floor and packer blade slides on SW5801
1,158 Total mechanic hours billed for 10/1/11 to 12/31/11
Completed 390 job orders, Cost of pads used was $38,406 00
Repaired major crack in mower arm on 1506
LIGHT OPERATIONS
Repaired 18 street lights
Performed 14 service connections
Performed 432 electncal Inspections
Completed 179 utility locates
Large projects this quarter included Maloney Heights Subdivision,
Re- routing feeder at Olympic Medical Center and Francis Street Park, and
Converting overhead line to underground at Milwaukee Grade and Dry Creek
SOLID WASTE
Submitted Landfill Post Closure quarterly reports, MSDS HAZ Plan updated
Attended Joint Solid Waste Advisory Board meeting
Developed and distributed Solid Waste customer survey
Submitted Waste Discharge permit DMR to Dept of Ecology
Attended Waste Connections quarterly meeting and PW U Safety meeting
Compost testing, Transfer Station 2012 rates, Landfill gas testing
Conducted post- closure monthly inspections at the Landfill
STREETS KS
STEETS &PAR
Repaired asphalt and concrete utility cuts, Patched potholes citywide
Planted fall and winter plants, Performed Atrium maintenance at City Hall
Sign maintenance including that from yearly inspections per retro reflectivity regmremei
Traffic control for Crabfest, Cut brush that impedes visibility of signs citywide
Performed repairs City Hall, Vern Burton, Senior Center, Carnegie Library, Gateway
Managed contracts for major asphalt repairs due to water breaks at 18 /Butler 6/H Sts
Assisted with burials, ground maintenance,-and equipment servicing at Cemetery...
Turf mowing weed eating at parks facilities Cleaning of downtown tree pits
Citywide mowed /graded/ graveled /ground /educted /swept/apphed herbicide
Downtown/Edrz Hook restroom repairs CFO project, Ungation repairs
Installed Christmas tree at Conrad Dyar Fountain, Field. Facility Playground inspectic
Managed contract for raised pavement marker maintenance citywide (centedme button.
Sports Maintenance Painting and maintaining soccer and football fields
W ntenzed restrooms for closure dunng cold weather, Farmers' Market
General sign, building, and key maintenance, and curb painting citywide
Dead animal control citywide, Adopt a Highway and illegal dump trash pick up
Completed catch basin cleanings total of approximately 950 catch basins cleaned
Installed thermoplastic crosswalk at Marine Dnve and Tumwater Street
Installed stormwater inlet structure and tied it to existing culvert on Hill Street
Assisted SW Division tracing storm lines, sampling, and repairs to west pond intake
Completed maintenance on thermo-plastic street markings citywide. School crosswalks
Assisted stormwater engineer with culvert inspections and creek walks
Continued street name sign changeout, All edge lines painted with County assistance
ENGINEERING_
Industrial Wastewater Plant oudal( repair design
Septage Receiving Station design, Pump Station 3 preliminary design
Wastewater Treatment Plant PLC Replacement design, VWJTP Engineering
Advanced Metenng Infrastructure (AMI) construction
Pole Replacements construction; Street Lighting Upgrades construction
Sewer Trestle at 8th and Francis Streets repair design
Border Patrol Office construction, ACTI Expansion construction
Morse Creek Hydro SCADA Improvements construction
Lower Elwha Klallam Tribe Sewer Line and road design construction support
Valley Creek Culvert Maintenance construction complete, landscaping
Dry Creek LWD Placement /design and permit complete
Olympic Discovery Trail Rip -Rap Landslide Repair construction, shut down for wine
City Pier Fire Suppression construction
Dry Creek Bndge and Discovery Trail trail construction tbndge complete)
CSO Phase 1 Project design and permitting, CSO Monitonng
Wastewater Treatment Plant Headworks Screen Replacement design
4th St Stormwater Improvements design
Concrete Cylinder Pipe Transmission Line Replacement design
Eclipse Industnal Park, Second Source design, A St Substation Transformer design
Lauridsen Bndge Replacement engineering contract award
FEMA Projects Tumwater St retaining wall, Ediz Hook rip -rap, boat dock) design
Stormwater Program Needs Assessment Study design
Landfill Cell Stabilization design
M -22