The URL can be used to link to this page

Home My WebLink AboutAgenda Packet 01/20/2004 AGENDA -- vORT/A GELES CITY COUNCIL MEETING X~r A S H I N G T O N, LI. $. A. 321 EAST FIFTH STREET January 20, 2004 REGULAR MEETING - 6:00 p.m. A. CALL TO ORDER - Regular Meeting (6:00 p.m.) ROLL CALL - PLEDGE OF ALLEGIANCE - AND PROCLAMATIONS Detective Mike Hall: Retirement Proclamation Presentation and Retirement Plaque Presentation B. WORK SESSION C. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS (By Council, Staff or Public) AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of the public to speak to the City Council about anything not on the agenda, please keep comments to 5-10 minutes.) D. FINANCE 1. Contract with Chamber of Commerce for Approve Contract 2004 Tourism Promotion Services 2. Consultant Agreement with Parametrix, Inc. Approve Agreement for 2004 Engineering Services 3. Amendment No. 3 to Consultant Agreement Approve Amendment with Skillings-Connolly for Engineering Services 4. Amendment No. 1 to Consultant Agreement Approve Amendment with Brown & Caldwell for Engineering Services 5. Economic and Engineering Services Approve Agreement Agreement, Solid Waste Rate Study E. CONSENT AGENDA 1. City Council Minutes of January 6, 2004 Approve Consent Agenda 2. Expenditure Approval List - January 9, 2004 - $1,030,502.14 3. Appointments and Reappointments to City Boards, Commissions, and Committees NOTE: Hlg~G DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK January 20, 2004Port Angeles City Council Meeting Page - 1 F. CITY COUNCIL COMMITTEE REPORTS AND CALENDAR Review Calendar G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS Changes to Chapter 14.05, Electrical Code, City Adopt Ordinance of Port Angeles Municipal Code H. RESOLUTIONS Resolution encouraging public participation for review of the City's Comprehensive Plan Pass Resolution I. OTHER CONSIDERATIONS 1. Interlocal agreement with Clallam Transit for Approve Agreement condemnation legal representation 2. City Council Committee Assignments Assignments to Council 3. 2004 City Goals - Community Work Plan Approve 2004 Community Work Plan J. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) K. PUBLIC HEARINGS - Od?HER Municipal Code Amendmen ts - MCA 03-02 - Hearing continued from December 2, 2003 City of Port Angeles: Minor amendments and corrections to Titles 11, 16, 17, and 18 of the Port Angeles Municipal Coz ~e and to the Planning Commission's Byl ~ws. L. INFORMATION 1. Clallam County Humane Society Reports - thru December 2003 & 2003 Year End Report (Page 133 & 137) 2. Planning Commission Minutes - December 10, 2003 (Page 141) 3. Department of Community Development Monthly & Year End Reports (Pages 153) 4. Public Works & Utilities. Monthly Report - December 2003 (Page 159) 5. Parks & Rec Departmenl'- 2003 4m Quarter Report - December 31, 2003 (Page 163) M. EXECUTIVE SESSION (~[s needed and determined by City Attorney) N. ADJOURNMENT i G:\CNCLPKT~AGENDA~2004~Jan 20 '04 age.wpd PUBLIC HEARINGS Public hearings are set by the City Council in c ,rder to meet legal requirements pertaining to matters such as, land use permit applications, proposed amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public headng in order to receive public input prior to making decisions which irt pact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing pror~ ~ss. NOTE: HEARING D]~VICES AVAILABLE FOR THOSE NEEDING ASSISTANCE M~YOR TO DETERMINE TIME OF BREAK January 20, 2004Port Angeles City Council Meeting Page - 2 pORTd xNGELE$ CITY COUNCIL MEETING WASHINGTON, U.S.A. January 20, 2004 I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Headrick Councilman Braun Councilmember Erickson Councilman Munro Councilman Pittis Councilmember Rogers Councilman Williams Staff Present: Ot~.her ~ff Present: Manager Quinn Attorney Knutson Clerk Upton B. Collins M. Co~elly G. Cutler ' D. McKeen T. Riepe Y. Ziomkowski III. PLEDGE OF ALLEGIANCE: pORTj ,NGELES CITY COUNCIL MEETING w. s., N G T o .. u.s... Attendance Roster DATE OF MEETING: January 20, 2004 LOCATION: City Council Chambers City of Port Angeles pORT/~G. ELES Ordinance/Resolution Distribution List WASHINGTON, U.S.A. City Council Meeting of January 20, 2004 City Manager City Atty. (1) Planning City Clerk (2) De,.ty clerk Perso~el Cust. Svcs. F~ce Dir./M~r. Police DepL Fire Dept. Parks & Rec. MRSC(1) Ex~a Co~ies TOT W A $ H I N (3 T 0 N, U.S.A. CITY COUNCIL MEMO DATE: January 14, 2004 To: CITY COUNCIL FROM: Timothy J. Smith, Economic Development Direc SUBJECT: 2004 Port Angeles Chamber of Commerce Contract for Tourism Promotion Services .Summary: As part of the City's 2004 budgeting process, Council approved a recommendation set forth by the City's Lodging Tax Advisory Committee to allocate Lodging Tax funds for tourism information and promotion services, and capital projects to the Port Angeles Chamber of Commerce. A contract for those services has been , prepared for consideration by Council. Recommendation: Authorize the Mayor to sign the contract with the Port Angeles Chamber of Commerce for 2004 tourism information and promotion services, and capital projects in the amount of $238~215. Background / Analysis: Consistent with the 2004 City budgeting process, a contract proposal relating to tourism information and promotion services, and capital projects has been developed between City staffand the Chamber. The allocation of funds identified in the Council adopted 2004 City Budget were recommended to the City by the City's Council's Lodging Tax Advisory Committee consistent with the process required by Washington State Law. The proposed contract provides funding resources and performance expectations in accordance with the Chamber's request and the recommendation by the City's Lodging Tax Committee. Terms of the proposed contract include the following: $55,527; Maintenance and Operation of Tourist Information Facility (the Visitors Center and Chamber Dues) The Contractor will maintain and operate a tourist facility for the distribution of tourist-related information generally considered to be of an informational and assistance nature to tourists or visitors to the community, including travel directions, directions to points of interest, lodging accommodations and other hospitality services, recreational activities, cultural events, emergency services, and other referral services. This funding category also contains a provision for the City's annual Chamber of Commerce Dues in the amount of $527. $182,688; Tourist Promotion Services, Special Events and Capital Projects (a new Downtown Mural) The Contractor will provide tourist promotion services in the form of(A) a Port Angeles-specific marketing and special events program and (B) a peninsula-wide joint tourism marketing cooperative. The organizations participating in the joint marketing campaign include Sequim, Forks, Clallam Bay/Sekiu, Port Townsend, Jefferson County and Clallam County through the North Olympic Peninsula Visitor and Convention Bureau. The Contactor will also coordinate up to $10,000 of the funds in this category towards the development ora new downtown mural project in coordination with the Norwester Rotary Club and the Port Angeles Downtown Association. As a condition &Lodging Tax funding, ownership of the proposed mural must be held by the City. The term of the proposed contract is from January 1, 2004 to December 31, 2004. 1 CONTRACT FOR TOURIST INFORMATION AND TOURIST PROMOTION SERVICES THIS CONTRACT is entered into this __ day of ., 2004, by and between the City of Port Angeles, Washington, herein after called "City", and the Port Angeles Chamber of Commerce, a non-profit corporation, hereinafter called "Contractor". REPRESENTATIONS 1. It is in the public interest for hotel/motel tax funds to be expended for tourist promotion services in the City of Port Angeles. 2. Pursuant to RCW 67.28.1815, the City of Port Angeles is authorized to expend special excise tax funds for "paying all or any part of the cost of tourism promotion, acquisition of tourism-related facilities, or operation of tourism-related facilities". "Tourism promotion" is defined in RCW 67.28.080(6)to mean activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists, developing strategies to expand tourism, operating tourism promotion agencies, and funding marketing of special events and festivals designed to attract tourists. 3. The Contractor desires to provide tourist promotion services in the form of: A. operating a tourism promotion agency; B. advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists and operating tourism promotion agencies; and C. marketing special events and festivals designed to attract tourists. Contract for Tourist Information and Tourist Promotion Services Page 1 of 6; G: ~Legal_Backup~AGREEMENTS&CONTR3t~S\LTAC03 AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scope of Services. A. Operation of Tourist Information Facility. ($55,000) The Contractor will operate a tourist facility for the distribution of tourist- related information as follows: (1) The Contractor will furnish the following services: (a) Services generally considered to be of an informational and assistance nature to tourists or visitors to the community, including travel directions, directions to points of interest, lodging accommodations and other hospitality services, recreational activities, cultural events, emergency services, and other referral services. (b) Interpretive displays, audio-visual programs, or other media designed at promoting the City and County tourist attractions. (2) Hours of Operation: The Contractor, to the maximum extent feasible, shall maintain hours of operation for the information facility sufficient to keep it open and available to the public the year around, but particularly, will adjust hours of operation to best cover the peak tourist months. During the generally recognized tourist season, hours of operation, as much as possible, shall be coordinated with the arrival and departure schedule of the Port Angeles-based ferry operations or such other schedule of operation so as to provide optimum coverage in proportion to the demand on the facility for tourist services. (3) Staffing: The Contractor will provide qualified, trained staff to operate the tourist information facility in a professional and competent manner. B. Other Tourist Promotion Activities. ($182,688) The Contractor will perform tourist promotion services in the form of Contract for Tourist Information and Tourist Promotion Services Page 2 of 6; G: \Legal_Backup\AGREEMENTS&CONTRA~S\LTACO3 advertising and publicity programs and tourism marketing cooperatives of organizations in accordance with the funding outline and media plan set forth in the attached Exhibit "A". C. Additional Services. The Contractor may provide additional services consistent with those services described in this Section and consistent with the tourism promotion activities authorized by RCW 67.28.1815 and 67.28.080(6), provided that the City will compensate the Contractor for each additional service only to the extent that all services described within this Section have been satisfactorily performed and to the extent that funds remain under the total payment amount set forth in Section 3. 2. Duration of Contract. The performance of the Contractor shall commence on the 1 st day of January, 2004, and terminate on the 31 st day of December, 2004. The duration of the Contract may be extended or terminated upon the mutual written agreement of the parties hereto and pursuant to the terms and conditions of the Contract. 3. Compensation and Method of Payment. The City shall reimburse the Contractor for services rendered as specified in Section 1 as follows: A. Maintenance and Operation of Tourist Facili_ty and Tourist Promotion Activities. In consideration of the services to be performed in Section 1 with respect to operation of the tourist facilities and other tourist promotion activities, and upon receipt and acceptance by the City Manager or designee of the Contractor's monthly invoices for maintenance and operation expenses and invoices for expenses for advertising and for marketing special events, the City will reimburse the Contractor for services rendered as follows: $55,000 to the Port Angeles Chamber of Commerce for the operation of the Port Angeles Chamber of Commerce Visitor Center, and $182,688. for tourism promotion services as outlined in Exhibit "A". B. Annual Dues. The City will also pay to the Contractor the additional sum of $527.00, representing dues for the City as a member of the Port Angeles Chamber of Commerce for calendar year 2004. Contract for Tourist Information and Tourist Promotion Services Page 3 of 6; G:\Legal_Backup\AGREEMENTS&CONTRA~S\LTACO3 4. Record Keeping and Reporting. A. The Contractor shall provide the City with the 2004 budget of the Port Angeles Chamber of Commerce, a copy of which is attached hereto as Exhibit "B" and include current salaries and benefits for all employees and classifications of employees, and shall notify the City within 30 days of any increases in salaries or benefits from the previous year. B. The Contractor shall maintain accounts and records which accurately reflect the revenues and costs for the operation of the Port Angeles Chamber of Commerce and Tourist Information Facility. Accounting for maintenance and operation of the Port Angeles Visitor Information Center, as a separate cost center, shall be maintained by the Contractor. These financial records and all records relating to the performance of this Contract shall be available for City inspection. C. The Contractor shall provide the City with reports fully describing what work has been performed pursuant to this Contract, how the work relates to the services and activities set forth in Section 1, identifying how the work has contributed to increased lodging visits to Port Angeles, and including a current statement of revenues and costs. Said reports shall accompany the monthly invoices. The final monthly report shall include a complete report describing and detailing how the performance of the contemplated services has been accomplished in accordance with this Contract. D. The Contractor shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this Contract. 5. Travel. The City has adopted policies for the reimbursement of travel expenses. Designed to conserve public funds, these policies limit reimbursement for transportation, lodging and meal expenses to Federal per diem standards. The City strongly encourages the Contractor to adopt similar policies for any travel supported by City hotel/motel tax funds. 6. Independent Contractor Status. The relation created by this Contract is that of independent contracting entities. The Contractor is not an employee of the City and is not entitled to the benefits provided by the City to its employees. The Contractor, as an independent contractor, has the authority to control and direct the performance of the details of the services to be provided. Contract for Tourist Information and Tourist Promotion Services Page 4 of 6; G:~Legal_Backup\AGREEMENTS&CONTR3tC~\LTACO3 The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or contributions imposed or required, including, but not limited to, unemployment insurance, Social Security, and income tax. 7. Hold Harmless and Insurance. The Contractor shall protect, defend, save harmless, and indemnify the City, its officers, agents, and employees from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials, or supplies in connection with the performance of this Contract. The Contractor shall provide a Certificate of Insurance evidencing occurrence-based Commercial General Liability insurance with limits of no less than $1,000,000 combined single limit per occurrence, with the City shown as a named additional insured. 8. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non-breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the parties' right to terminate this Contract or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 9. Non-Discrimination. The Contractor shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: Contract for Tourist Information and Tourist Promotion Services Page 5 of 6; G:\Legal_Backup~AGREEMENTS&CONTRAC~S\LTAC03 A. The Contractor shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, B. The Contractor shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non-discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 10. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES PORT ANGELES CHAMBER OF COMMERCE By: Mayor President ATTEST: ATTEST: By:. Becky J. Upton, City Clerk Secretary APPROVED AS TO FORM: Craig D. Knutson, City Attorney Contract for Tourist Information and Tourist Promotion Services Page 6 of 6; G:~Legal_Backup\AGREEMENTS&CONTRAC~S~LTAC03 Exhibit A 2004 Chamber Tourism Promotion Funding Outline Downtown Mural (provided that the mural is the property of the City of Port Angeles) $10,000 Administrative Support 14,000 Special Tourism Promotion Project 55,000 Joint Marketing 18,000 Web Site 4,888 Magazine Promotion Ads 12,500 Newspaper Promotion Ads 7,950 Tourism Marketing Print Materials and Postage 25,850 TV Promotion Ads 18,000 Creative/Graphic Arts 7,500 Billboard Ads 9,000 Total $182,688 8 WASHINGTON, U.S.A. CITY COIJNCIL MI=MO DATE: January 20, 2004 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~b~-c~ SUBJECT: 2004 Consultant Agreement with Parametrix, Inc. for Engineering Services Summary_: Parametrix, Inc. has been selected to continue to provide engineering services related to the Solid Waste Utility, Landfill and Wastewater Treatment Plant (WWTP), including directed services. The Agreement will ensure that ongoing engineering services needed to support solid waste activities, landfill closure plans and NPDES permit requirements for the WWTP provided by Parametrix will continue. A scope and budget for the work has been negotiated. The UAC recommended forwarding the agreement to Council for approval. Recommendation: Authorize the Mayor to sign an Agreement for Professional Services with Parametrix in the amount of $501,532.00 and proceeding with tasks 1-6. Background/Analysis: On May 27, 2003, the City signed an Agreement for Professional Services with Parametrix Inc. to provide engineering support services for seven landfill, solid waste, and wastewater treatment plant tasks, for a total of $212,322.00. On December 30, 2003 the Agreement was amended, increasing the total amount of the Agreement by $40,000 to $242,322.00. Amendment No. 1 also extended the time of performance for the Agreement to January 31, 2004. Recently, the City has been working with Parametrix in developing a scope and budget for the continuation of services similar to those in the existing Agreement, and new tasks that are funded as part of the City's 2004 budget. Instead of amending the existing Agreement, it was clear that the best approach to addressing the remaining work and the new tasks was to execute a new Agreement. Continuing with Parametrix is in the best interest of the City due to their in-depth knowledge of existing City programs and projects. City staff are satisfied with Parametrix's expertise and ongoing engineering support services in the solid waste, landfill, and wastewater treatment plant areas. Funding sources are from the solid waste and wastewater budgets. The UAC at their January 13, 2004 meeting recommended forwarding the agreement to Council for approval. Staff will return to the UAC and Council for authorizations prior to proceeding with tasks 7 and 8. The table below outlines the key tasks in the proposed new Agreement, with task amounts and what was budgeted in 2004 for each task. 9 January 20, 2004 CC Meeting 2004 Parametrix Consultant Agreement Page 2 of 3 2004 2004 City 2004 Budget TASK Task Budget Reallocation Amount 1. Engineering Assistance for Solid Waste Management $89,075 $70,000 $90,000 2. Permitting and Compliance Support $45,046 $35,000 $46,000 3. Waste Export System Acquisition $56,477 $100,000 $57,000 4. Design Services $145,065 $75,000 $146,000 5. NPDES Permit Support $9,114 $20,000 $9,500 6. Construction Support Services $21,329 $20,000 $21,500 7. Conditional and Optional Services* $85,426 $0 $0 8. Directed Services* $50,000 $50,000 $0 Total $501,532 $370,000 $370,000 *These tasks will not be authorized without sufficient grant funding or budget amendments in place to cover directed task costs. · Task 1 supports routine solid waste handling activities and landfill operations. Components include: (1) Update the landfill fill sequence plans, (2) Site life verification, (3) Gas system maintenance and monitoring, (4) General operations assistance, (5) Project management and coordination. · Task 2 provides for regulatory reporting and permit coordination for landfill operations and construction. Components include:(1) Solid Waste Permit Submittal 2005, (2) Groundwater monitoring reports, (3) Amend Development and Closure and Operations and Maintenance Plans, (4) Landfill NPDES permit support, (5) Site development permit support, (6) Shoreline improvement permit support. · Task 3 provides for assistance in definition of waste export system requirements and preparation of bid documents for the competitive selection of contractors. (1) development of Inteflocal Agreements for the commitment of waste streams to the Components include: (1) Design and preparation, (2) Bidding assistance, (3) Rate analysis support. · Task 4 will develop designs for planned improvements. Components include: (1) Phase I stormwater, (2) Co-composting, (3) Shoreline improvements. · Task 5 provides for support in meeting NPDES outfall discharge permit requirements. involves sediments sampling and reporting, as well as Components include: (1) Sediment monitoring negotiations, (2) Rayonier outfall sediments evaluation. · Task 6 provides for construction suppo~e, rvices. Components include: (1) Stormwater system improvements, (2) Co-compostihg'improvements, (3) Gas system installation. January 20, 2004 CC Meeting 2004 Parametrix Consultant Agreement Page 3 of 3 · Task 7 provides for conditional and optional services that will be authorized upon receipt of grant funding or other participation authorizations. Components include: (1) Construction debris planning, (2) Preparation of City Counter-bid, (3) Moderate Risk Waste Facility Design · Task 8 provides for directed services. This is a set aside to fund unanticipated services during the contract. The scope and fee for these services are negotiated and written authorization will be required to proceed with the work. The duration of the new agreement will be through January 31, 2005. N:\CCOUNCIL~FINAL~Parametrix Agreement.wpd 11 12 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: January 20, 2004 TO: CiTY COUI~CiL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~'~' SUBJECT: Amendment No. 3 to Consultant Agreement with Skillings-Connolly for Engineering Services Summary: It is necessary to amend the agreement with Skillings-Connolly to provide new engineering services related to the design of a new sewer main and transportation improvements along Park Avenue, as well as expand the scope of an existing task to include additional water main design. A scope and budget for the work has been negotiated. The UAC recommended forwarding the amendment to Council for approval. Recommendation: Authorize the Mayor to sign Amendment No. 3 to the Agreement for Professional Services with Skillings-Connolly, increasing the total contract amount from $256,938 to an amount not to exceed $299,059. Background/Analysis: The original agreement for professional services with Skillings- Connolly for engineering design services for various water and wastewater projects was approved on May 21, 2002. The agreement included a scope and budget for Tasks 1 and 2, with a total not to exceed $150,200.98. Additional tasks were anticipated but no agreement on scope or price was included. Amendment No. 1 to the agreement was signed July 17, 2002, adding a scope and budget for Task 3, the design of various sewer main replacement projects. The revised total contract amount was increased to $186,552.02, and the performance period extended to August 31, 2003. Amendment No. 2 to the agreement was signed June 16, 2003, adding two tasks. Task 4 involved the design of a gravity sewer from pump station #1 to pump station #3, eliminating the need for pump station #1 as well as the CSO outfall there. Task 5 is for directed services. Amendment No. 3 to the agreement will add an additional task, and expand the scope and budget for Task 2. Task 2 is the design of water main to replace a portion of the City's 20" concrete cylinder water transmission main. Originally, this task was to design that portion of the water main that is within or adjacent to Olympic National Park. When that project was delayed in 2003 because of bidding problems, it was decided to expand the scope to include replacing that part of the transmission main that goes north from Park Avenue to 9th Street. 13 N:\CCOUNCIL~FINAL~S-C Amendment No3.wpd Amendment No. 3 to Skillings-Connolly Agreement January 20, 2004 CC meeting Page 2 of 2 Amendment No. 3 also adds a new task, Task 6 - Park Avenue Sewer. This work involves the design of a new sewer main along Park Avenue between Race Street and Porter Street, where the existing sewer has reached its capacity. The work will also include the design of improvements to the shoulders and addition of sidewalks to the area. A vicinity map showing the project locations is attached. Funding sources are from the solid waste and wastewater budgets. The UAC at their January 13, 2004 meeting recommended forwarding the amendment to Council for approval. The table below summarizes the revised budgets for the tasks under the agreement through Amendment No. 3. Tasks* Original Task Revised or New Budget** Amount Task Amount 1. Front Street Water Main -done $28,885.93 $24,500.62 $30,000.00 2. Peabody Creek Water Main - $121,315.05 $144,215.33 $150,000.00 expanded scope 3. Sewer Replacement/Repair -done $36,351.04 $15,406.22 $40,000.00 4. Crown Park Storm & Sanitary N/A $74,936.79 $90,000.00 Sewer - design under way 5. Directed Services N/A $40,000.00 $50,000.00 6. Park Avenue Sewer - new task N/A $39,458.27 $45,000.00 TOTAL $186,552.02 $299,058.96 $360,000.00 * Note that Task 1 was funded in the 2002 budget, and tasks 2-5 in the 2003 budget **The total of 2003 and 2004 budgets. In some tasks, not all of the 2003 funds budgeted for a task were used in 2003, so an adjustment to the 2004 budget may have to be made to utilize those 2003 unused funds to cover that cost as the 2004 tasks. The budget adjustment will be delayed to allow a closer determination of total funding requirements. The agreement completion date is being extended to January 31, 2005 by this amendment. Attach: Vicinity Map N:\CCOUNCILWINALXS-C Amendment No3.wpd STRAIT OF JUAN DE FUCA PUMP STATION NO. 1 ~,o~'r ~a~s ,~,~3~ IP STATION NO. VICINITY MAP NOT TO SCALE VICINITY MAP NOT TO SCALE 16 WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: January 20, 2004 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~,t,,%. SUBJECT: Amendment No. 1 to Consultant Agreement with Brown & Caldwell for Engineering Services Summary: It is necessary to amend the agreement with Brown & Caldwell, Inc. to provide additional engineering services related to the re-rating of the Wastewater Treatment Plant, and continue the multi-year tasks of Infiltration/Inflow (I/I) Roof Drain Disconnection Project, Condition Assessment of the Sewer Collection System, and Combined Sewer Overflow (CSO) Comprehensive Reduction Plan Update. A scope and budget for the additional work has been negotiated. The UAC recommended forwarding the amendment to Council for approval. Recommendation: Authorize the Mayor to sign Amendment No. 1 to the Agreement for Professional Services with Brown & Caldwell, increasing the total contract amount from 15159,920 to an amount not to exceed $391,141. Background/Analysis: On May 2, 2003, the City signed an Agreement for Professional Services with Brown and Caldwell (B&C) to provide engineering support services for the following projects (tasks): 1. I/I Roof Drain Disconnection Project - This task involves the completion of a pilot project to determine cost effectiveness and issues related to the possible implementation of a roof drain disconnection ordinance. The pilot study has been completed and the additional work for 2004 includes sewer flow monitoring data through the winter of 2003-2004, calibrating B&C's Infiltration/Inflow model, and producing a final recommendation on the feasibility of a roof drain disconnection ordinance. 2. Condition Assessment of the Sewer Collection System - This task involves the preparation of a replacement schedule for the sewer collection system and includes inspection plans for the City's PS#4 force main and a section of the 48-inch Industrial (Rayonier) water line. Most of this work has yet to be completed. 3. CSO Comprehensive Reduction Plan Update - This task involves an evaluation of altematives for addressing the Combined Sewer Overflows (CSOs). Phase 1 of the plan update was completed in 2003 and a continuation of the CSO Comprehensive Reduction Plan Update (Phase 2) will be accomplished in 2004. Phase 2 will include the presentation of alternatives to the UAC and the pre-design of selected CSO projects based on input and direction from City Staff, the UAC and the City Council. 17 N:\CCOUNCILWINAL~B&C Amendment Nol .wpd Amendment No. 1 to B&C Agreement January 13, 2004 CC Meeting Page 2 of 2 4. Directed Wastewater Services - This task allows for B&C to provide as-needed technical assistance when requested to do so by the City. A new task, Task 5 - Re-rating of the Wastewater Treatment Plant (WWTP), has been added to the Agreement. This task, funded by the 2004 Wastewater Utility budget, involves an effort to negotiate with the Department of Ecology a re-rating of the capacity of the WWTP which would allow for increased future services without requiring plant expansion. The total amount for this task, $83,635 as shown below, may be negotiated to a lower amount based on discussions with B&C scheduled for later this month. Funding source is from the wastewater budget. The UAC at their January 13, 2004 meeting recommended forwarding the amendment to Council for approval. The table below summarizes the revised budgets for the tasks under the agreement through Amendment No. 1. Original Revised Budget* TASK Contract Contract Amount Amount 1. I/I Roof Drain Disconnection Pilot & Related $9,276 $58,756 $100,000 2. Condition Assessment of the Sewer Collection $41,512 $125,600 $120,000 System 3. C$O Comprehensive Reduction Plan Update $84,132 $99,745 $105,000 4. Directed Wastewater Services $25,000 $23,408 $50,000 5. Re-rating of Wastewater Treatment Plant - $83,635 $65,000 Total $159,920 $391,144 $440,000 *The total of 2003 and 2004 budgets. In some tasks, not all of the 2003 funds budgeted for a task were used in 2003, so an adjustment to the 2004 budget may have to be made to utilize those 2003 unused funds to cover that cost as the 2004 tasks. The budget adjustment will be delayed to allow a closer determination of total funding requirements. The agreement completion date is being extended to January 31, 2005 by this amendment. 18 N:\CCOUNCILWINAL'~B&C Amendment Nol .wpd pOR NGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: January 20, 2004 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Consultant Contract for Solid Waste Rate Study Summary: The solid waste utility will be transitioning to a transfer station and long haul facility at the end of 2006. The last rate analysis for this utility was performed in 2001, and at that time only analyzed overall revenue requirements. We have received a scope of services and budget for an extensive rate analysis to cover both the pre-closure period and post-closure period. Recommendation: Authorize the Mayor to sign an agreement with Economic and Engineering Services for a comprehensive rate study for the Solid Waste Utility and authorize the City Manager to issue changes to the scope of work in an amount not to exceed $28,000. Background/Analysis: The final cell of the City of Port Angeles landfill is expected to be filled to capacity by the end of 2006. At that time, the facility will transition into a transfer station/long haul facility. The capital costs, along with operation and maintenance costs will change considerably during this time and the effects of these changes need to be analyzed and allocated to the appropriate customers. The last analysis of the solid waste utility was done in 2001 and was a limited study that looked only at the overall revenue requirements of the utility and current revenues generated. With the considerable changes that will be occurring at the landfill, it is prudent to perform a comprehensive rate study for the utility. The scope of work outlined for this study will look at two separate scenarios. The first scenario covers the period from 2004 through 2006, and will analyze the current operation until closure. This study will look at overall revenue requirements for the two major areas of current operations, collections and landfilling. This part of the study will also review the previous assumptions for funding the closure fund and the post-closure maintenance fund. The second scenario for this study will be operations after closure, which will include collections, transfer station operation, and long hauling. The analysis for this will be based on a City operated facility, which will provide a baseline for operational costs when we pursue an RFP later this year for privatization of the transfer station and long hauling. This section of the study will also provide information necessary for the development of the Request for Qualifications/Proposals (RFP). 19 EES, Solid Waste Rate Study January 13, 2004 Page 2 The estimated budget for all phases of the study is about $25,000. We would also like to include a $3,000 contingency in this agreement that could be used only upon approval of the City Manager for a total not to exceed budget of $28,000. The 2004 budget included $30,000 for this rate study. This consultant contract was reviewed at the January 13, 2004 Utility Advisory Committee meeting and was recommended for City Council approval. Attachment: Summary of Scope of Work and Fees N:\CCOUNCIL~FINAL~EEScontract council mcmo.wpd 20 1 Data Collection $250 2 Revenue Requirement Analysis - Scenario 1 2,500 Revenue Requirement Analysis - Scenario 2 2,720 3 Cost of Service 3,500 4 Rate Design 4,300 5 Lease Rate 2,400 6 Public Presentations (3-UAC, 2-Council) 4,500 7 Written Report 4,000 Total Labor Fees $24,170 Expenses Mileage/Ferry 120 Telephone/Fax/Copies (report) 500 Total Expenses 620 GRAND TOTAL ESTIMATED FEES $24,790 21 22 CITY COUNCIL MEETING Port Angeles, Washington January 6, 2004 CALL TO ORDER: Mayor Pro Tem Williams called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Admimstration of Clerk Upton administered the Oath of Office to Jack Piths and Grant Munro. Oath of Office Councilmember Erickson was previously adrmnistered the Oath of Office in anticipation of arriving late at the meeting. Councilmembers Pittis and Munro were then immediately seated with the City Council. Election/Seating of Mayor Pro Tem Williams addressed those present regarding his tenure on the Council, Mayor observing change and improvement that has taken place in Port Angeles. Acknowledging the Council's assistance in that process, he noted the projects that have moved forward, such as the underground and the Waterfront Trail. Mayor Pro Tem Williams felt there had been a shift in Council direction that has allowed the Council to take advantage of situations at opportune times, and he expressed the hope that such a trend would continue. He urged the unanimous election of a Mayor and expressed the belief that the Mayor needs to be an individual with both vision and balance. He then placed the name of Richard Headrick in nomination for Mayor. There being no further nominations, Mayor Pro Tern Williams moved to elect Richard Headrick as Mayor. Councilmember Rogers seconded the motion, which carried unanimously. Richard Headrick was then seated as Mayor. Election/Seating of Mayor Headrick opened nominations for the position of Deputy Mayor. Deputy Mayor Councilmember Rogers placed the name of Gary Braun in nomination for Deputy Mayor. There being no further nominations, Councilmember Rogers moved to elect Gary Braun as Deputy Mayor. Councilman Williams seconded the motion, which carried unanimously. Gary Braun was then seated as Deputy Mayor. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Munro, Piths, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quirm, Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, T. Riepe, Y. Ziomkowski, K. Dubuc, C. Headrick, S. Roberds, D. Dickson, and A. Cottam. Public Present: R. Peterson, G. Schoessler, W. Schubert, and C. Kidd. PLEDGE OF The Pledge of Allegiance to the Flag was led by Deputy Mayor Braun. ALLEGIANCE: PUBLIC CEREMONIES, None. PRESENTATIONS AND PROCLAMATIONS: WORK SESSION: None. 25 - 1 - CITY COUNCIL MEETING January 6, 2004 LATE ITEMS TO BE Walt Schubert, Mayor of the City of Sequim, presented Mayor Headrick with a PLACED ON THIS OR congratulatory gift, wishing him the same support and backing that he has received in FUTURE AGENDAS: Sequim. Mayor Schubert encouraged the Council to continue its working relationship with the City of Sequim, expressing the hope that both groups could work with the County on a plan to develop impact fees. Further, he expressed the hope the two entities could work together in encouraging the County to stay within the Urban Growth Areas, and he proposed a meeting of the two Councils to discuss issues of mutual interest. He congratulated Mayor Headrick and Deputy Mayor Braun on their election. Gary Schoessler, owner of Mickey's Sports Bar, a resident of Sequim, and owner of property at 1310 Golf Course Road, inquired of the Council as to whether there were any further issues related to his property on Golf Course Road. The property was previously discussed by the Council at a meeting he was unable to attend due to illness. Mayor Headrick clarified this was the property where a building had been abated. Councilman Munro thanked Mr. Schoessler for removing the derelict building, asking when the building debris would be removed. Mr. Schoessler responded he was uncertain as to whether he would proceed with a planned housing project. Planning to make that decision in a couple of weeks, he indicated that the debris wouldbe removed quickly if the project does not proceed. However, if he does move forward with the project, debris removal will occur at the time of excavation. Brief discussion followed. Peter Ripley, Port Angeles Journal, extended congratulations to the new Councilmembers and to the newly elected Mayor and Deputy Mayor, offering his services to assist the Council on any issues that may arise. FINANCE: 1. Equipment Purchase - Replacement Vehicles: Equipment Purchase - Public Works & Utilities Director Curler reviewed bids received for four new pickup Replacement Vehicles trucks, noting his pleasure that the low bidder was a local dealer. He responded to an inquiry from Councilman Pittis that one of the trucks was for the Fire Department, two for the Water Division, and one for the Wastewater Treatment Plant. Brief discussion was held, after which Councilmember Rogers moved to authorize the City Manager to sign contracts and purchase orders with Ruddell Auto Mall for the four new pickups and allow the minor exception to the specifications. The motion was seconded by Councilman Williams and carried unanimously. Renewal of Forks Jail 2. Renewal of Forks Jail Contract: Contract Manager Quirm asked that the matter of the Forks Jail Contract be added to the agenda at this time. Copies of a memorandum from staff were distributed to the Council, and Attorney Knutson advised the Council this is the renewal of a contract the City has had in effect since 1997. The contract expired at the end of 2003, thus necessitating this late item. The City originally contracted with the City of Forks in order to obtain a lower price on the per prisoner per day charge that is paid for misdemeanor prisoners in the County jail. The City pays the County $57.95 per day, and the rateat Forks is $50.04 per day for one to two prisoners and $47.54 per day for three or more prisoners. There was a rate category for more than five prisoners, but the City hasn't been able to use the Forks jail to that extent, so that category was eliminated from this contract. The City of Forks is not increasing last year's rate at this time, but they have asked that Port Angeles pay for the increased CPI as of next year. A question and answer period followed, with staff clarifying that prisoners are transported to and from Forks by the Forks staff. The contract is for the period, 2004 - 2006. Senior Assistant City Attorney Dickson provided further information, noting the City attempts to not imprison people in Forks that will need to be transported back to Port Angeles for court appointments. Further, in response to a question from Councilmember Rogers, he indicated that the majority of the prisoners are housed at the Clallam Coun~acility. He emphasized that the City has made every effort to -2- CITY COUNCIL MEETING January 6, 2004 Renewal of Forks Jail control rising jail costs by using alternative means and shorter sentences. He Contract (Cont'd) responded to Mayor Headrick that Forks has had occasion to refuse prisoners due to lack of space. Following further brief discussion, Councilman Pittis moved to authorize the Mayor to sign the Agreement for Confinement Services with the City of Forks. Councilman Braun seconded the motion, which carried unanimously. CONSENT AGENDA: In considering the Consent Agenda, Councilman Pittis indicated he would be abstaining from the vote on the City Council minutes. Councilman Williams directed attention to the expenditure for the Carnegie Library exhibit, expressing a desire to see the proposed design. Manager Quinn indicated the design effort is part of Phase I, and approximately $38,000 has been spent of the $50,000 agreement for this phase. Because the City must authorize the transition to Phase II, it is planned that the preliminary design will first be presented to the Council in the near future. Councilman Williams moved to accept the Consent Agenda, to include: 1.) City Council Minutes of December 16, 2003; 2.) Expenditure Approval List - December 31, 2003 - $1,323,153.30; 3.) Electronic Payments - December 31,2003 - $2,311,539.00; 4.) Electric Oil Handling and Warehouse Building, Project 01-21, Final Acceptance; 5.) Downtown Signal Renovation, Project 03-01, Supplemental Agreement # 1; and 6.) USDA Cooperative Service Agreement (Wildlife Management). The motion was seconded by Councilmember Rogers and carried 5 - 0, with Councilmembers Pittis and Munro abstaining. CITY COUNCIL In reviewing the calendar, Manager Quinn reminded the Council of the AWC COMMITTEE Legislative Conference, January 28 - 29, 2004. In addition, he noted the Mutsu City REPORTS & student tour of City Hall scheduled for January 9. Manager Quinn announced that an CALENDAR: invitation had been extended to the City by Peninsula College to attend a reception celebrating and recognizing the donors to the Peninsula College Centers of Excellence. The reception will be held January 13, 10:00 a.m., in Room A-12. RSVP's should be given to SamMartin. Councilmember Rogers reviewed the City's donation of $10,000 for the Centers, and the $90,000 commitment from the private sector. Manager Quinn lauded the efforts of Councilmember Rogers and Economic Development Director Smith in helping the College reach the financial goal of $100,000 for the Centers. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: RESOLUTIONS: None. OTHER 1. Kepler Subdivision preliminary approval: A 15-unit subdivision located on CONSIDERATIONS: 14th Street between "N' and "0" Streets: Kepler Subdivision Community Development Director Collins clarified for the Council that this is a public Preliminary Approval meeting on the subdivision, not a public hearing, so public testimony would not be taken. He added that the project engineer was in the audience, should the Council have any questions. He invited Assistant Planner Roberds to make any pertinent comments relative to the preliminary approval of the Kepler Subdivision. Planner Roberds reviewed the packet contents which she felt were very straight forward. Director Collins discussed an additional condition being proposed, that being to add a note on the title of each lot such that for those subdivisions outside the four minute response time, residential construction on the lot shall require installation and maintenance ora residential fire sprinkler system in accordance with the Uniform Fire Code and the National Fire Protection Association standards. He explained this would make it easier for prospective buyers to understand the requirement for a residential fire sprinkler systen~ He noted that, traditionally, such a requirement has been identified on the face of the~l~, but it was felt that the added note on the title would be better - 3- CITY COUNCIL MEETING January 6, 2004 OTHER understood with the sale of the individual lots. Councilmember Rogers indicated this CONSIDERATIONS: had been discussed by the Community & Economic Development Committee, at which (Cont'd) time it was agreed there was a need to avoid confusion with potential buyers and developers by placing a Notice to Title in order to clarify the need for the sprinklers. Kepler Subdivision Councilman Pittis reported that the Planning Commission agreed with the concept, as Preliminary Approval there are some things lost between plat and sale. Director Collins added that this (Cont'd) recommended condition had been discussed with the project engineer, as well as with title companies. In the ensuing discussion, Councilmember Erickson questioned the notice on the title, and Mayor Headrick acknowledged that, in some degree, it would serve as a restrictive covenant. In responding to a request from Mayor Headrick, Director Collins further explained how this might work in that, at the time of sale of a lot by the developer to a prospective buyer and home builder, this note would be placed on the rifle of the lot and the deed going to the buyer. Councilman Williams felt it important to have a document in place where it will be noted during preliminary title commitment. Placing a notice to title would accomplish just that. If there is a purchase and sale agreement, the buyer would have a specific time period to object. Councilmember Erickson felt that Notices to Title don't necessarily have anything to do with Ordinances, and she questioned if this would occur for other Ordinances as well. Attorney Knutson explained that the intent is to go beyond having a condition on the mylar. The condition of a required sprinkler system for each residence would be on the mylar even without this added condition. The proposed condition would essentially be called to the attention of the buyer in another way, but Attorney Knutson felt it should be made more clear as to how it would be accomplished. The language proposed by Director Collins provides that the condition would be associated with the title by having it on the deed. At the time each lot is sold, there would be a deed that would convey ownership to the new owner and, on that deed, it would set forth the condition. Attorney Knutson shared in Councilmember Erickson's concern as to where the line is drawn in placing conditions on deeds from various City ordinances. He suggested that another way of accomplishing the additional notice would be to file with the Auditor a document that could be called "Notice to Title" or "Notice of Land Use Conditions". The document would be recorded for each lot in the subdivision. He clarified that it would not bind the title companies to provide coverage but, rather, it would provide one more opportunity for a buyer to be made aware of the requirement. He suggested that the prefacing notation to the requirement be changed to read, "Notice to be recorded with the Auditor for each lot". Attorney Knutson added that, based on commentaries provided by Councilman Pittis as to the Planning Commission's concerns, this type of approach could be utilized with other City permits as well, thus ensuring that new buyers are made aware of certain conditions to permits. A document could be developed for filing with the Auditor and, because the Department of Community Development related there aren't that many permits with conditions, such an effort should not prove to be a financial burden in terms of filing fees. Further discussion ensued, and Manager Quinn indicated that some of the conditions on the plat are intended to be a notice to the future owner, and he agreed there may be other items that could be addressed in a similar fashion. Councilman Williams moved to concur with the recommendation of the Planning Commission to approve the Kepler preliminary subdivision, citing Conditions 1 - 11, which includes the added condition with the prefacing note, ''Notice to be recorded with the County Auditor for each lot", Findings 1 - 25, and Conclusions 1 - 5, as set forth in Exhibit A which is attached to and becomes a part of these minutes. The motion was seconded by Councilmember Rogers and carried unanimously. 26 CITY COUNCIL MEETING January 6, 2004 Rycor Subdivision 2. Rycor Subdivision preliminary approval: A 15-unit subdivision located on Preliminary Approval 14'h Street between "N" and "0" Streets: Director Collins advised the Council that this subdivision is similar to that just discussed, with the design and issues identical. Assistant Planner Roberds, using the overhead projector, described the area being developed at 14th & "N" Streets. The Rycor property is adjacent to the Kepler subdivision, and a third development is planned east of the Rycor Subdivision. Planner Roberds indicated the three subdivisions would essentially complete 14t~ Street. She indicated that, at the present time, 16a Street is only partially developed and, because the two subdivisions do not access 16~h Street, no protest LID agreements are being required for future 16th Street improvements. The same engineer has been working on both developments and has indicated that the developers may, at some future date, improve 16th Street in a joint effort. Planner Roberds explained that, if 16th Street were to be improved, there is a potential for three additional lots for each development on 16~h Street. Councilman Pittis noted that, if the third developer comes in as planned, the issue of improving 16th Street must be addressed. He recalled that there are some other no protest LID agreements on property in the area, and he clarified that Lot 15 is accessible as one lot to the cul de sac and that access to 16th Street is not permitted without improvement to the street. Councilman Williams discussed the development that has already occurred in the area, and he suspected the next area would be 16th to 14'~ Streets and"O' to Butler. Councilman Pittis indicated that, if there are enough lots with no protest LID agreements, the City couldforce improvements via an LID. The question remains as to whether the City is willing to force improvements in that fashion. In response to an inquiry from Councilman Braun on the drainage ditch, Director Collins explained that the low impact development standards departed from curb and gutter, allowing for a roadside drainage ditch on both sides of the smaller roadways with a walkway on one side of the drainage ditch. He added that the purpose of the ditch is to be environmentally more sensitive in slowing water runoff and having some bio treatment because of vegetative materials in the ditch. Discussion again centered around improvements to 16th Street, and Planner Roberds showed a map setting forth those areas where no protest LID agreements are in place. She reiterated that the Council must decide if it wants to initiate an LID or leave the improvements to the developers. The developers have apparently discussed the possibility of doing the improvements together, due to the lots they would gain in the development. Councilmember Rogers asked, given the location of the public housing inthe vicinity, whether there is any grant money to help in this regard. Director Collins responded the City has looked at the potential for block grants, and he understood the Housing Authority has plans in that regard. He noted, however, that most of the housing on the east end of 16~ Street is market rate development. The City has explored grant funding without great success. Further lengthy discussion ensued on the matter of an LID and whether the developer or the resident would be responsible for payment. Attorney Knutson provided clarification in thatifthe streets are to be built by an LID, then the costs of the LID would be distributed based on special benefits to whatever property is benefitted. Further, it wouldn't matter whether or not one had signed an LID, and it wouldn't mean that one would be held responsible for all of the costs. Discussion was also held regarding the possibility of some people using 16th Street as a "back door", which is contrary to the condition placed on the subdivision. Councilman Pittis felt that the recommendation forwarded by the Planning Commission was based on the tools available at this time for this plat as well as the previous plat. It is recognized that 16tl~ Street will be an issue in the future, as the property owners want to avoid making improvements at this time because of cost. Councilman Williams noted that Condition #2 should be the same as that for the Kepler Subdivision, and - 5- CITY COUNCIL MEETING January 6, 2004 Rycor Subdivision Planner Roberds agreed that had been an oversight. Councilman Williams moved to Preliminary Approval concur with the recommendation of the Planning Commission to approve the (Cont'd) Rycor preliminary subdivision, citing Conditions 1 - 11, which corrects Condition 2 and incorporates the same Condition 11 as that for the Kepler Subdivision, Findings I - 23, and Conclusions 1 - 5, as set forth in Exhibit B, which is attached to and becomes a part of these minutes. Councilman Braun seconded the motion, which carried unanimously. Councilmember Rogers asked that letters of appreciation be sent to both developers thanking them for planning the developments in the City. Appoint Member to 3. Appoint Member to Comprehensive Plan Citizen Advisory Committee: Comprehensive Plan Citizen Advisory Mayor Headrick indicated he had planned for Councilman Williams to represent the Committee Council on the Comprehensive Plan Citizen Advisory Committee;however, due to a schedule conflict, Councilman Pittis offered to attend the first meeting, after which committee assignments would be £malized. City Council Committee 4. City Council Committee Assignments: Assignments Mayor Headrick distributed copies of the proposed City Council committee assignments. It was agreed that Council should review the listingand be prepared to discuss the assignments at the next Council meeting. In the meantime, the assignments will stand as presented. PUBLIC HEARINGS - None. QUASI-JUDICIAL: PUBLIC HEARINGS - None. OTItER: INFORMATION: Manager Quinn indicated the need to arrange for City Council pictures; it was agreed the Council would arrive at 5:50 p.m., prior to the February 3 Council meeting, for the picture session. Regarding the Goals / Projects Community Work Plan, Manager Quinn suggested the Council review the document and submit their top five prioritiesto him for inclusion in the next Council packet. He anticipated the Council may wish to schedule a retreat at some future date. It was agreed the Council would submit their priorities on the list by Wednesday of next week. Manager Quiun discussed the City Council travel budget for the year, noting the importance ofmakingtravel arrangements on a timely basis. Of particular importance at this time is the determination as to attendance at the AWC Legislative Conference and the NLC Legislative Conference in Washington, D.C. The Councilmembers agreed to contact Manager Quinn with their travel preferences. Director Cutler distributed copies of an invitation to an Open House on the 8t~ Street Bridge Replacements Project scheduled for Thursday, January 15, 2004, 5:30 p.m. - 8:00 p.m., in the City Council Chambers. Referencing the departmental reports in the Information Agenda, Councilman Piths noted the amount of effort and paper involved in preparing these regular reports. He suggested an alternative might be considered, and Manager Quinn suggested the reports could be submitted to the various subcommittees. After consideration, the Council agreed by consensus that the reports could be submitted on a quarterly basis. EXECUTIVE SESSION: None. CITY COUNCIL MEETING January 6, 2004 ADJOURNMENT: The meeting was adjourned at 8:00 p.m. Richard Headrick, Mayor Becky J. Upton, City Clerk 29 30 Date: 1/13/04 City of Port Angeles City Council Expenditure Report From: 1/1/04 1'o: ~/9/04 Vendor Description Account Number Invoice Amount BGI FORMS CORPORATION Laser W-2 forms,envelopes 001-0000-237.00-00 -14.53 HMIS CEMETERY SOFTWARE EQUIP MAINT & REPAIR SERV 001-0000-237.00-00 -40.18 IN THE LINE OF DUTY INC Training tapes 001-0000-237.00-00 -56.99 WA STATE PATROL - WASIS Criminal history-Starrett 001-0000-229.50-00 24.00 Division Total: -$87.70 Department Total: -$87,70 COSTCO CREDIT CARD PMTS OPS Luncheon food 001-1211-513.31-01 108.64 HANSEN'S TROPHY Engraving 001-1211-513.31-01 12.44 City Manager Department Customer Commitment Division Total: $121.08 City Manager Department Department Total: $121.08 IBM CORPORATION AUTO & TRUCK ACCESSORIES 001-2010-514.31-60 443.62 WA MUNICIPAL TREASURER'S ASSN-WM 2004 Dues-YZ 001-2010-514.49-01 30.00 Finance Department Finance Administration Division Total: $473.62 BGI FORMS CORPORATION Laser W-2 forms,envelopes 001-2023-514.31-01 191.69 MICROFLEX IN(::; Monthly TaxTools Reports 001-2023-514.41-50 1,200.00 WA MUNICIPAL TREASURER'S ASSN-WM 2004 Dues-Horton 001-2023-514.49-01 30.00 2004 Dues-Kuchik 001-2023-514.49-01 30.00 Finance Department Accounting Division Total'. $1,451.69 COSTCO CREDIT CARD PMTS Sanitizing wipes 001-2025-514.31-01 13.53 DATABAR INCORPORATED CYCLES 16-20 12/24/03 001-2025-514.41-50 1,051.47 RADIX CORPORATION Monthly maintenance-Jan 001-2025-514.48-10 183.42 WA MUNICIPAL TREASURER'S ASSN-WM 2004 Dues-Emery 001-2025-514.49-01 30.00 2004 Dues-Hostetler 001-2025-514.49-01 30.00 Finance Department Customer Service Division Total: $1,308.42 DIVERSIFIED RESOURCE CENTER Copy Center svcs-December 001-2080-514.41-50 814.00 Finance Department Reprographics Division Total: $814.00 Finance Department Department Total: $4,047.73 INTL MUNICIPAL LAWYERS ASSN 2004 Dues-Knutson 001-3010-515.49-01 600.00 LEXISNEXlS MA'I-I'HEW BENDER & CO ~N(WA ST Envr Ply Act 001-3010-515.31-01 117.72 Attorney Attorney Office Division Total: $717.72 CLALLAM JEFFERSON PUBLIC DFNDR Public Defender fees-Jan 001-3021-515.41-50 2,750.00 LEXlSNEXlS MAI-I'HEW BENDER & CO IN{WA Criminal Prac 98E 001-3021-515.31-01 64.71 WASHINGTON STATE BAR ASSN WSBA 2004 License-Dickson · 001-3021-515,49-01 388.00 Attorney Prosecution Division Total: $3,202.71 Attorney Department Total; $3,920.43 AT&T WIRELESS (DIGITAL) 12-27 a/c 00338O2563 001-4020-524.42-10 42.29 Community Developmt Dept Building Division Total: $42.29 Community Developmt Dept Department Total: $42.29 JESSE WINFIELD Reimb clothing allowance 001-5021-521.20-80 130.04 Police Department Investigation Division Total: $130.04 BLUMENTHAL UNIFORMS & EQUIP Boots-Benedict 001-5022-521.20-80 170.76 Boots-Benedict 001-5022-521.20-80 291.48 $1 Page 1 Date: 1/13/04 City of Port Angeles City Council Expenditure Report From: 111104 To: 119104 Vendor Description Account Number Invoice Amount CLALLAM CNTY HUMANE SOCIETY Contract pmt-December 001-5022-521.41-50 3,743.36 IN THE LINE OF DUTY INC Training tapes 001-5022-521.43-10 751.99 OFFICE OF THE CODE REVISER Selected Titles 001-5022-521.31-01 99.73 Police Department Patrol Division Total: $5,057.32 AT&T WIRELESS 12-27 a/c 49945710 001-5026-521.42-10 8.65 Police Department Reserves & Volunteers Division Total: $8.65 PUBLIC SAFETY TESTING 4th Qtr Subscription fees 001-5029-521.41-50 210.00 QWEST 12-20 a/c 206Z200017790 001-5029-521.42-10 261.45 Police Department Records Division Total: $471.45 Police Department Department Total: $5,667.46 COSTCO CREDIT CARD PUTS Office supplies 001-6010-522. 31-01 191.27 /=ire Department Administration Division Total: $19'1.27 BLUMENTHAL UNIFORMS & EQUIP Uniforms 001-6020-522.31-11 282.17 Clothing,emblems 001-6020-522.31-11 279.51 COSTCO CREDIT CARD PUTS Batteries 001-6020-522.31-01 41.29 Leather gloves 001-6020-522.31-11 64.90 OLYMPIC LAUNDRY & DRY CLEANERS Laundry svcs-tarp 001-6020-522.31-01 11.36 SEAWESTERN INC Adjusting strap,loctite 001-6020-522.35-01 91.51 Fire Department Fire Supression Division Total: $770.74 BLUMENTHAL UNIFORMS & EQUIP Clothing-Twitchell 001-6025-526.20-80 275.10 CLALLAM CNTY EMS Medic 1 Advisory-January 001-6025-526.41-50 600.00 MOROZ, JAMES Teach First Aid-ECRC 1-05 001-6025-526.31-08 160.00 Fire Department Medic I Division Total: $t,035.10 COSTCO CREDIT CARD PUTS Office supplies 001-6030-522.31-01 20.33 SAFEWAY INC Fire Investigation lunch 001-6030-522.31-01 27.16 WA STATE ASSN OF FIRE MARSHALLS Member Dues-2004 001-6030-522.49-01 75.00 WA STATE PATROL Roundtable-DuBuc 001-6030-522.43-10 207.00 Fire Department Fire Prevention Division Total: $329.49 COSTCO CREDIT CARD PUTS Office supplies 001-6040-522.31-01 23.13 Fire Department Fire Training Division Total: $23.'13 COSTCO CREDIT CARD PUTS Cleaning supplies 001-6050-522.31-01 193.50 Fire Department Facilities Maintenance Division Total: $193.50 Fire Department Department Total: $2,543.23 AT&T WIRELESS 12-27 a/c 48966287 001-7010-532.42-10 17.51 CLALLAM CNTY DEPT OF COMM DEV Streamkeepers 4th Qtr 001-7010-532.41-50 100.00 CLALLAM CNTY UTLTY COORD CNCL 2004 Dues 001-7010-532.49-01 25.00 COMPLETE LINE, THE Scale,triangles, risers 001-7010-532.31-01 175.43 INSIGHT PUBLIC SECTOR ~ ~ P~ l~f ~ FIELD PURCHASE ORDER 001-7010-594.64-10 4,497.89 GARY KENWORTHY Reimb mileage pe 12-31 001-7010-532.43-10 43.75 Public Works-Gen Fnd Administration Division Total: $4,859.58 Public Works-Gen Fnd Department Total: $4,859.58 SWAIN'S GENERAL STORE INC NW Games Co-op Mktg 001-8011-574.44-10 500.00 Parks & Recreation Recr~a~on Division Total: $500.00 Page 2 Date: 1/13/04 City of Port Angeles City Council Expenditure Report From: 1/I/04 To: 1/9/04 Vendor Description Account Number Invoice Amount QWEST 12-14 a/c 3604577004947 001-8012-555.47-10 45.95 12-20 a/c 206T217227465 001-8012-555.47-10 60.50 Parks & Recreation Senior Center Division Total: $106.45 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8050-536.31-20 185.58 GATEWAY COMPANIES INC SUPPLIES 001-8050-536.31-60 1,541.86 HMIS CEMETERY SOFTWARE EQUIP MAINT & REPAIR SERV 001-8050-536.31-60 530.18 Parks & Recreation Ocean View Cemetery Division Total: $2,257.62 BESTACCESS SYSTEMS HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 179.31 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 46.96 COPY CAT GRAPHICS DECALS AND STAMPS 001-8080-576.31-20 108.20 JOHNSTONE SUPPLY INC EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 169.50 MAINTENANCE WAREHOUSE ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 258.73 JULIE JONES Deposit refund 001-8080-347.30-18 150.00 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 8.22 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 2.05 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 71.02 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 7.02 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 -3.90 BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 5.76 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 5.12 FLOOR COVERING, INSTALLED 001-8080-576.31-20 8.44 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 13.62 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 7.78 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 39.22 Parks & Recreation Park Facilities Division Total: $1,077.05 Parks & Recreation Department Total: $3,941.12 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8130-518.31-20 257.08 L & L TOOL SPECIALTIES HAND TOOLS, POW&NON POWEF 001-8130-518.31-20 15.13 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 58.36 MACHINERY & HEAVY HRDWARE 001-8130-518.31-20 75.71 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 34.00 Parks & Rec. Maintenance Custodial/Janitorial Svcs Division Total: $440.28 Parks & Rec-Maintenance Department Total: $440.28 General Fund Fund Total: $25,495.5(] BREWER, DAVID Contract svcs-January 101-1430-557.49-90 100.00 Convention Center Convention Center Division Total: $100.00 Convention Center Department Total: $100.00 Convention Center Fund Fund Total: $100.0(] LAB SAFETY SUPPLY INC FIRST AID & SAFETY EQUIP. 102-0000-237.00-00 -11.26 SUPPLIES 102-0000-237.00-00 -3.15 Division Total: -$14.41 Department Total: -$14.41 33 Page 3 City of Port Angeles Date: 1/13/04 City Council Expenditure Report From: 1/I/04 To: ~/9/04 Vendor Description Account Number Invoice Amount COBURN'S CAFE Call out meals 102-7230-542.31-20 61.82 Call out meals 102-7230-542.31-20 30.10 CORAL SALES COMPANY METALS,BARS,PLATES,RODS 102-7230-542.31-20 270.11 LAB SAFETY SUPPLY INC SUPPLIES 102-7230-542.31-20 41.52 CONCRETE & METAL CULVERTS 102-7230-542.31-20 868.85 FIRST AID & SAFETY EQUIP. 102-7230-542.31-20 148.66 CONCRETE & METAL CULVERTS 102-7230-542.31-20 -65.85 LAKESIDE INDUSTRIES INC ROAD/HVVY MATERIALS ASPHLT 102-7230-542.31-20 157.18 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 745.54 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 396.54 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 158.38 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 102-7230-542.31-20 22.72 SIMMER DOWN Call out meals 102-7230-542.31-20 30.00 THURMAN SUPPLY SUPPLIES 102-7230-542.31-20 17.77 WILBUR-ELLIS COMPANY AGRICULTURAL EQUIP&IMPLEM 102-7230-542.31-20 1,076.08 ZUMAR INDUSTRIES INC SIGNS, SIGN MATERIAL 102-7230-542.31-25 1,044.70 SIGNS, SIGN MATERIAL 102-7230-542.31-25 913.70 SIGNS, SIGN MATERIAL 102-7230-542.31-25 86.82 Letters,border tape 102-7230-542.31-25 1,718.22 Public Works-Street Street Division Total: $7,722.86 Public Works-Street Department Total: $7,722.86 Street Fund Fund Total: $7,708.4S CLALLAM CNTY ECONOMIC DEV CNCL 4th Qtr 2003 103-1511-558.41-50 8,750.00 PUGET SOUND BUSINESS JOURNAL Renew a/c 1063670-Smith 103-1511-558.49-01 78.95 Economic Development Economic Development Division Total: $8,828.95 Economic Development Department Total: $8,828.95 Economic Development Fund Total: $8,828.95 CAPTAIN 'rS Shirts,emblems 107-5160-528.20-80 144.33 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPH 107-5160-528.31-60 53.82 POWERPHONE INC Homeland Security 107-5160-528.43-10 7,652.00 QWEST 12-23 a/c 206T411918873 107-5160-528.42-10 60.50 WA STATE PATROL ACCESS User fees 107-5160-528.48-10 3,609.51 WClA (WA CITIES INS AUTHORITY) Liability Ins 2004 107-5160-528.46-10 14,869.00 Pencom Pencom Division Total: $26,389.16 Pencom Department Total: $26,389.16 Pencom Fund Fund Total: $26,389.16 CLALLAM CNTY ECONOMIC DEV CNCL Reimb Partner ads 150-1580-558.41-50 1,000.00 PENINSULA COLLEGE Center of Excellence Proj 150-1580-558.41-50 10,000.00 Economic Development Elec Util Rural Econ Dev Division Total: $t 1,000.00 Economic Development Department Total: $11,000.00 Elec/Util Rural Econ Dev Fund Total: $11,000.0{] 34 Page 4 Date: 1/13/04 City of Port Angeles City Council Expenditure Report From: l/l/04 To: ~/9/04 Vendor Description Account Number Invoice Amount EVERWARM HEARTH & HOME INC Lopi wood stove-Alexander 172-2310-559.41-50 2,447.19 PA Housing Rehabilitation PA Housing Rehabilitation Division Total: $2,447.'19 PA Housing Rehabilitation Department Total: $2,447.'19 PA Housing Rehab Proj Fund Total: $2,447.19 CAPTAIN 'PS T-Shirts,screens,art chgs 174-8221-574.31-01 169.06 SKYHAWKS SPORTS ACADEMY BB camp 07/18-08/01 174-8221-574.41-50 1,184.40 Recreation Activities Sports Programs Division Total: $1,353.46 CAPTAIN 'PS T-Shirts 174-8222-574.31-01 440.37 Recreation Activities Special Events Division Total: $440.37 AT&T WIRELESS (DIGITAL) 12-27 a/c 0038436241 174-8224-574.42-10 31.82 OLYMPIC SKATE CENTER 15 Admissions 174-8224-574.31-01 45.00 Recreation Activities Youth/Family Programs Division Torah $76.82 Recreation Activities Department Total: $1,870,65 Park & Recreation Fund Fund Total: $'1,870,65 MATI'HEWS INTERNATIONAL INC CEMETERY MARKERS 186-8576-576.34-01 64.74 Waterfront Trail Waterfront Trail Division Total: $64.74 Waterfront Trail Department Total: $64.74 Waterfront Trail Fund Total: $64.74 PRIMO CONSTRUCTION INC Centennial Trail pmt 1 310-7930-595.65-10 203,176.72 WASHINGTON (DOT), STATE OF Surface and materials 310-7930-595.65-10 226.53 Capital Projects-Pub Wks GF-Street Projects Division Total: $203,403.25 Capital Projects-Pub Wks Department Total: $203,403.25 THURMAN SUPPLY HAND TOOLS ,POW&NON POWEF 310-8981-594.31-01 14.34 PIPE FITTINGS 310-8981-594.31-01 1.56 PIPE FITTINGS 310-8981-594.31-01 28.02 PIPE FITTINGS 310-8981-594.31-01 2.03 PLUMBING EQUIP FIXT,SUPP 310-8981-594.31-01 20.08 Capital Proj-Parks & Rec GF/Francis St Pks Imprvmt Division Total: $66.03 Capital Proj-Parks & Rec Department Total: $66.03 Capital Improvement Fund Total: $203,469.28 DAWN GILBERT Deposit refund 316-8982-362.40-12 50.00 RANDI JONES Deposit refund 316-8982-362.40-12 50.00 Capital Proj-Parks & Rec Lincoln Park Improvmt Division Total: $100.00 Capital Proj-P. arks& Rec Department Total: $100.00 Lincoln Park Improvement Fund Total: $100.013 CLALLAM CNTY HISTORICAL SOCIETY Reimb Exhibit Design 327-7931-594.41-50 10,400.00 FEDERAL EXPRESS CORP Shipping chgs-December 327-7931-594.42-10 8.55 HOCH CONSTRUCTION INC Contract pmt 15 pe 12-05 327-7931-594.65-10 39,143.77 US BANK OF PORT ANGELES #87 Escrow 153591659518-Hoch 327-7931-594.65-10 1,896.50 Capital Projects-Pub Wks GF-Carnegie Restoration Division Total: $51,448.82 Capital Projects-Pub Wks Department Total: $51,448.82 35 Page 5 Date: 1/13104 City of Port Angeles City Council Expenditure Report From: 1/1/o4 1'o: 1/9/o4 Vendor Description Account Number Invoice Amount GF - Carnegie Library Fnd Fund Total: $51,448.82 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 298.94 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,594.95 ABENDROTH, GWENDOLYN U B CR R EFU ND-FI NALS 401-0000-122.10-99 182.54 BENARDIS, MA'I-I'HEW UB CR REFUND-FI NALS 401-0000-122.10-99 12.75 BOUY, LAURA UB CR REFUND-FINALS 401-0000-122.10-99 152.05 DUCE, ROSEAPPLE & MATT UB CR REFUND-FINALS 401-0000-122.10-99 45.94 ELLIOTT, RENEE MANUAL DEPOSIT REFUND 401-0000-122.10-99 250.00 ROGRIQUEZ, MA'FI' UB CR REFUND-FINALS 401-0000-122.10-99 67.15 RUEHL, JOSHUA UB CR REFUND-FINALS 401-0000-122.10-99 57.51 SINNES, LEROY J UB CR REFUND-FINALS 401-0000-122.10-99 24.17 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 775.20 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 291.04 Division Total: $3,752.24 Department Total: $3,752.24 FEDERAL EXPRESS CORP Shipping chgs-December 401-7120-533.42-10 12.95 Public Works-Electric Power Resource Mgmt Division Total: $12.95 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.47-10 49.77 Lamps 401-7180-533.47-10 202.33 CH2M HILL INC Water System pe 12-05 401-7180-533.41-50 1,822.05 COSTCO CREDIT CARD PMTS Batteries,floor mats 401-7180-533.48-10 206.72 GATEWAY COMPANIES INC SUPPLIES 401-7180-533.31-60 3,906.04 L & L TOOL SPECIALTIES ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 504.04 JEFF PRIEST Rfd overpmt 401-7180-379.00-00 212.33 MARION S SPRINGOB Rfd Yard Lt disputed bill 401-7180-343.30-21 3,612.06 PARKRIDGE CENTER Rfd Yard Lt disputed bill 401-7180-343.30-22 5,993.14 VELMA JOHNSON Rfd Yard Lt disputed bill 401-7180-343.30-21 1,817.19 DAVE IRELAND Reimb mileage pe 12-27 401-7180-533.43-10 70.56 OLYMPIC LAUNDRY& DRY CLEANERS MATERIAL HNDLING&STOR EQP 401-7180-533.31-20 23.26 MATERIAL HNDLING&STOR EQP 401-7180-533.31-20 19.02 JANITORIAL SUPPLIES 401-7180-533.31-20 19.02 MATERIAL HNDLING&STOR EQP 401-7180-533.48-10 19.02 SANDERSON SAFETY SUPPLY CO CLOTHING ACCESSORIES(SEE 401-7180-533.31-20 64.92 OPTICAL EQUIP ACESS& SUPP 401-7180-533.31-20 42.20 TSM COMPANY Repair and test monitor 401-7180-533.35-01 263.63 Test safety monitors 401-7180-533.48-10 192.31 UNITED RENTALS NORTHWEST INC Scaffolding 401-7180-533.35-01 1,424.02 WESTERN STATES ELECTRIC INC ELECTRICAL CABLES & WIRES 401-7180-533.34-02 1,881.70 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 201.25 Public Works-Electric Electric Operations Division Total: $22,546.58 Public Works-Electric Department Total: $22,559.53 Electric Utility Fund Fund Total: $26,311.77 36 Page 6 Date: 1/13~04 City of Port Angeles City Council Expenditure Report From: 1/1/04 To: 1/9/04 Vendor Description Account Number Invoice Amount SPARLING INSTRUMENTS INC Frt chgs 402-0000-237.00-00 -21.96 Division Total: -$21.96 Department Total: -$21.96 OLYMPIC LAUNDRY & DRY CLEANERS Laundry svcs 402-7380-534.31-20 21.50 QWEST 12-23 a/c 206T411255315 402-7380-534.42-10 64.15 SPARLING INSTRUMENTS INC Frt chgs 402-7380-534.34-02 289.66 THURMAN SUPPLY Plumbing supplies 402-7380-534.31-20 34.86 Plumbing supplies 402-7380-534.31-20 31.16 Teflon paste 402-7380-534.31-20 24.99 Public Works-Water Water Division Total: $466.32 Public Works-Water Department Total: $466.32 Water Fund Fund Total: $~.~.~..36 NURNBERG SCIENTIFIC CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 -16.94 Division Total: -$16.94 Department Total: -$16.94 ANGELES ELECTRIC INC Service call-circuit 403-7480-535.48-10 51.94 CAPACITY PROVISIONING INC 'What's Up' setup 403-7480-535.48-10 1,298.40 Ethernet responder 403-7480-535.48-10 3,016.30 FAMILIAN NORTHWEST INC PIPE FITTINGS 403-7480-535.31-20 311.89 PVC pipe 403-7480-535.31-20 9.18 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 725.35 FEDERAL EXPRESS CORP Shipping chgs-December 403-7480-535.42-10 11.55 NURNBERG SCIENTIFIC CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-20 223.44 OLYMPIC ELECTRIC CO INC Install flow meter 403-7480-535.48-10 431.61 PENTAIR PUMP GROUP PUMPS & ACCESSORIES 403-7480-535.31-20 11,580.64 Freight chgs PO 1039 403-7480-535.42-10 104.47 QWEST 12-23 a/c 206T418279706 403-7480-535.42-10 57.71 12-23 a/c 206T513049704 403-7480-535.42-10 57.71 12-23 a/c 206T513656700 403-7480-535.42-10 57.71 SEARS CREDIT CARD Red filters 403-7480-535.35-01 89.20 Tools 403-7480-535.35-01 854.63 Tools 403-7480-535.35-01 54.01 Tools 403-7480-535.35-01 27.00 Tools 403-7480-535.35-01 432.79 Tools 403-7480-535.35-01 16.20 THURMAN SUPPLY Fluorescent lamps 403-7480-535.31-20 82.21 Plumbing supplies 403-7480-535.31-20 10.01 WA STATE DEPARTMENT OF ECOLOGY Biosolids Permit -12-31 403-7480-535.49-90 746.76 Public Works-WW/Stormwtr Wastewater Division Total: $20,230.71 Public Works-WW/Stormwtr Department Total: $20,230.71 Wastewater Fund Fund Total: $20,213.77 SAFETY VISION LP Sony monitor 404-0000-237.00-00 -47.15 37 Page 7 Date: 1/13/04 City of Port Angeles City Council Expenditure Report From: 1/1/04 To: 1/9/04 Vendor Description Account Number Invoice Amount Division Total: -$47.15 Department Total: -$47.15 OLYMPIC LAUNDRY & DRY CLEANERS Laundry svcs 404-7580-537.48-10 26.51 RADIO PACIFIC INC Trash Talk-December 404-7580-537.44-10 350.00 Christmas Greetings 404-7580-537.44-10 465.00 SAFETY VISION LP Sony monitor 404-7580-537.48-10 622.15 SANDERSON SAFETY SUPPLY CO TO ACCRUE IN CORRECT YR 404-7580-537.31-20 71.31 G loves 404-7580-537.31-20 74.69 Gloves 404-7580-537.31-20 74.53 WASTE MANAGEMENT Recycling-December 404-7580-537.41-50 44,022.55 WCRC Member Dues-2004 404-7580-537.49-01 50.00 WORC-WA ORGANIC RECYCLING CNCL Food Waste Composting 404-7580-537.43-10 75.00 Public Works-Solid Waste Solid Waste-Collections Division Total: $45,831.74 Public Works-Solid Waste Department Total: $45,831.74 Solid Waste-Collections Fund Total: $45,784.59 CLALLAM CNTY DIV OF ENV HEALTH LANDFILL PERMIT FEE 405-7585-537.49-90 5,250.00 Public Works-Solid Waste Solid Waste-Landfill Division Total: $5,250.00 Public Works-Solid Waste Department Total: $5,250.00 Solid Waste. Landfill Fund Total: $5,250.0(] MATHEWS GLASS CO INC City rebate-Swinford 421-7121-533.49-86 862.80 DONELLE BUNCH AND RONALD SYDOW City rebate 421-7121-533.49-86 50.00 FRANA BLAYLOCK City rebate 421-7121-533.49-86 100.00 KAROL ROBERTS City rebate 421-7121-533.49-86 100.00 LYLE NEWELL City rebate 421-7121-533.49-86 100.00 MARK ROWLAND City rebate 421-7121-533.49-86 50.00 ROBERT N WALTON City rebate 421-7121-533.49-86 100.00 STEPHEN LOPRESTI City rebate 421-7121-533.49-86 25.00 WALT GEIL City rebate 421-7121-533.49-86 50.00 Public Works-Electric Conservation Loans Division Total: $1,437.80 Public Works-Electric Department Total: $1,437.80 Conservation Loans/Grants Fund Total: $1,437.8(] CH2M HILL INC Water System pe 12-05 452-7388-594.41-50 1,447.95 COSTCO CREDIT CARD PUTS Binders 452-7388-594.31-01 92.53 SKILLINGS-CONNOLLY INC Prof svcs pe 12-25 452-7388-594.41-50 7,622.73 Public Works-Water Water Projects Division Total: $9,163.21 Public Works-Water Department Total: $9,163.21 Water Utility CIP Fund Total: $9,163.21 FEDERAL EXPRESS CORP Shipping chgs-December 453-7488-594.42-10 8.00 GEOTIVITY INC Field svcs,data process 453-7488-594.48-10 4,814.90 SKILLINGS-CONNOLLY INC Prof svcs pe 12-25 453-7488-594.41-50 14,397.92 Public Works-WW/Stormwtr Wastewater Projects Division Total: $19,220.82 38 Page 8 Date: 1/13/04 City of Port Angeles City Council Expenditure Report From: 1/1/04 To: 1/9/04 Vendor Description Account Number Invoice Amount Public Works-WW/Stormwtr Department Total: $19,220.82 WasteWater Utility CIP Fund Total: $19,220.82 MCMASTER-CARR SUPPLY CO Bin boxes,dividers,gloves 501-0000-237.00-00 -42.50 PETTIT OIL COMPANY Diesel 501-0000-141.20-00 875.96 Diesel 501-0000-141.20-00 3,740.73 Diesel 501-0000-141.20-00 287.75 Diesel 501-0000-141.20-00 501.69 Diesel 501-0000-141.20-00 2,076.24 Gasoline,diesel 501-0000-141.20-00 5,937.68 Division Totah $13,377.55 Department Total: $13,377.55 coPY CAT GRAPHICS Install graphics 501-7630-548.48-10 32.46 Vehicle graphics 501-7630-548.48-10 530.18 LARSON GLASS TECHNOLOGY INC Tinted glass 501-7630-548.48-10 178.53 LES SCHWAB TIRECTR-SOLID WASTE Math correction 501-7630-548.31-10 0.94 Tires 501-7630-548.31-10 251.93 Tires 501-7630-548.31-10 126.70 Parts 501-7630-548.34-02 34.62 Flat repair 501-7630-548.48-10 67.08 Switch tires 501-7630-548.48-10 74.12 Labor 501-7630-548.48-10 20.02 McMASTER-CARR SUPPLY CO Bin boxes,dividers,gloves 501-7630-548.34-02 560.71 MOTOR TRUCKS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 147.28 N C MACHINERY CO Parts-Brake lines 501-7630-548.34-02 322.24 Repair svc broke control 501-7630-548.48-10 377.19 Labor-Brake lines 501-7630-548.48-10 1,930.83 OVERALL LAUNDRY SERVICES INC Laundry svcs pe 12-04 501-7630-548.49-90 55.46 Laundry svcs pe 12-11 501-7630-548.49-90 55.46 Laundry svcs pe 12-18 501-7630-548.49-90 55.46 Laundry svcs pe 12-25 501-7630-548.49-90 55.46 PACIFIC COAST TRUCK CENTER Intl Cab and chassis 501-7630-594.64-10 61,333.98 PETTIT OIL COMPANY Lubricant 501-7630-548.32-20 409.41 Lubricant 501-7630-548.32-20 622.81 SNAP-ON TOOLS- CHUGGER DEANE AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 678.40 WCIA O/VA CITIES INS AUTHORITY) UGST Liability-2004 501-7630-548.49-01 893.00 WESTERN PETERBILT INC Nuts 501-7630-548.34-02 1.72 Fuel gauge 501-7630-548.34-02 104.97 Rotary switch 501-7630-548.34-02 28.40 Blower 501-7630-548.34-02 77.13 Public Works-Equip Svcs Equipment Services Division Total: $69,026.49 Public Works-Equip Svcs Department Total: $69,026.49 3g Page 9 Date: 1/13/04 City of Port Angeles City Council Expenditure Report From: 1/1/04 To: ~/9/04 Vendor Description Account Number Invoice Amount Equipment Services Fund Total: $82,404.04 INSIGHT PUBLIC SECTOR COMPUTER ACCESSORIES&SUP1502-2081-518.31-60 5, 713.82 CONSULTING SERVICES 502-2081-518.48-02 2,648.24 Finance Department Information Technologies Division Total: $8,362.06 Finance Department Department Total: $8,362.06 Information Technology Fund Total: $8,362.06 AWC EMPLOYEE BENEFITS TRUST January premium 503-1631-517.46-30 118,305.91 January premium 503-1631-517.46-30 1,810.67 January premium 503-1631-517.46-30 43.42 January prem ~um 503-1631-517.46-30 36.74 January premium 503-1631-517.46-30 7,612.80 January premium 503-1631-517.46-32 1,261.76 January premium 503-1631-517.46-32 263.24 BAILEY, JAMES A Reimb Medicare pmt-Jan 503-1631-517.46-35 58.70 BALSER, FRED Reimb Medicare pmt-Jan 503-1631-517.46-35 45.50 BALSER, SHARYN Disability Board-Dec 503-1631-517.46-35 201.83 BISHOP, VIRGIL Reimb Medicare pmt-Jan 503-1631-517.46-35 129.10 CAMERON, KENNETH Reimb Medicare prat-Jan 503-1631-517.46-35 91.90 Disability Board-Dec 503-1631-517.46-35 4,321.00 CAMPORINI, RICHARD Reimb Medicare pmt-Jan 503-1631-517.46-35 50.00 Disability Board-Dec 503-1631-517.46-35 136.00 DARLING, GREG Disability Board-Dec 503-1631-517.46-35 184.00 FLEX-PLAN SERVICES INC Monthly processing-Dec 503-1631-517.41-50 121.30 GROOMS, MICHAEL Reimb Medicare pmt-Jan 503-1631-517.46-35 54.00 JOHNSON, DONALD G Reimb Medicare pmt-Jan 503-1631-517.46-35 66.60 JOHNSON, HARRY Reimb Medicare pmt-Jan 503-1631-517.46-35 66.60 JORISSEN, ROBERT R Reimb Medicare pmt-Jan 503-1631-517.46-35 58.70 LINDLEY, JAMES K Reimb Medicare pmt-Jan 503-1631-517.46-35 54.00 LOUCKS, JASPER Reimb Medicare pmt-Jan 503-1631-517.46-35 85.00 Disability Board-Dec 503-1631-517.46-35 12.78 MIESEL, PHIL Reimb Medicare pmt-Jan 503-1631-517.46-35 46.10 BILL HALE Reimb YMCA-Hale 503-1631-517.41-51 250.00 JAKE PA3q'ERSON Reimb SARC RenewaI-JP 503-1631-517.41-51 250.00 LINDA REIDEL Reimb Wellness-Reidel 503-1631-517.41-51 108.00 VlCKI MORGAN Reimb Wellness-Morgan 503-1631-517.41-51 54.00 MORGAN, ROY Reimb Medicare prat-Jan 503-1631-517.46-35 65.60 NW ADMIN TRANSFER ACCT January premium 503-1631-517.46-33 18,396.40 January premium 503-1631-517.46-33 25,906.20 January premium 503-1631-517.46-33 1,166.10 January premium 503-1631-517.46-34 12,553.25 SWEA'I=I', JOHNNIE Reimb Medicare pmt-Jan 503-1631-517.46-35 65.70 THOMPSON, BRUCE Reimb Medicare pmt-Jan 503-1631-517.46-35 50.00 40 Page 10 Date: 1/13/04 City of Port Angeles City Council Expenditure Report From: 1/1/04 To: 1/9/04 Vendor Description Account Number Invoice Amount Self Insurance Other Insurance Programs Division Total: $193,982.90 HEALTHCARE MGMT ADMNSTRS INC 12-31 Dental claims EFT 503-1637-517.46-01 144.00 01-06 Dental claims EFT 503-1637-517.46-01 889.00 Self Insurance Medical Benefits Division Total: $1,033.00 GATES SERVICE COMPANY, FRANK Workefs Comp 1st Qtr 503-1661-517.41-40 2,500.00 Self Insurance Worker's Compensation Division Total: $2,500.00 JULIA A DAVIS Claim settlement 503-1671-517.49-98 550.00 WCIA (WA CITIES INS AUTHORITY) Liability Ins 2004 503-1671-517.46-10 258,709.00 Self Insurance Comp Liability Division Total: $259,259.00 Self Insurance Department Total: $456,774.90 Self-Insurance Fund Fund Total: $456,774.90 AWC EMPLOYEE BENEFITS TRUST January premium 602-6221-517.46-35 3,218.80 BRAUN, GARY Reimb Medicare pmt-Jan 602-6221-517.46-35 66.60 CAMPBELL, MALCOLM D Reimb Medicare pmt-Jan 602-6221-517.46-35 65.60 Disability Board-Dec 602-6221-517.46-35 230.00 DOYLE, JERRY Disability Board-Dec 602-6221-517.46-35 68.00 EVANS, SIDNEY Reimb Medicare pmt-Jan 602-6221-517.46-35 54.00 Disability Board-Dec 602-6221-517.46-35 82.00 RYAN, ED Reimb Medicare pmt-Jan 602-6221-517.46-35 54.00 Disability Board-Dec 602-6221-517.46-35 64.00 Fireman's Pension Fireman's Pension Division Total: $3,903.00 Fireman's Pension Department Total: $3,903.00 Firemen's Pension Fund Total: $3,903.0l] LAUREL BLACK DESIGN NOP Visitor Guide 652-8630-575.44-10 300.00 PENINSULA DAILY NEWS Subscription 40019715 652-8630-575.49-01 29.25 QWEST 12-14 a/c 3604573532775 652-8630-575.42-10 41.74 12-23 a/c 206T418577331 652-8630-575.42-10 60.50 QWEST DEX THE DIRECTORY SOURCE Directory advertising 652-8630-575.42-10 423.71 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $855.20 Esther Webster/Fine Arts Department Total: $855.20 Esther Webster Fund Fund Total: $855.20 AFSCME LOCAL 1619 P/R Deductions pe 01-04 920-0000-231.54-40 86.00 P/R Deductions pe 01-04 920-0000-231.54-40 172.00 DIMARTINO/WSCFF DISABILITY P/R Deductions pe 01-04 920-0000-231.53-40 828.72 FIREFIGHTER'S LOCAL 656 P/R Deductions pe 01-04 920-0000-231.54-30 1,380.00 IBEW LOCAL 997 P/R Deductions pe 01-04 920-0000-231.54-20 615.50 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 01-04 920-0000-231.56-20 1,533.55 P/R Deductions pe 01-04 920-0000-231.56-20 169.85 PLOVIE LAW FIRM PS P/R Deductions pe 01-04 920-0000-231.56-30 326.07 POLICE ASSOCIATION P/R Deductions pe 01-04 920-0000-231.55-10 243.00 TEAMSTERS LOCAL 589 P/R Deductions pe 01-04 920-0000-231.54-10 2,356.00 UNITED WAY (PAYROLL) P/R Deductions pe 01-04 920-0000-231.56-10 429.97 4] Page 11 Date: 1/13/04 City of Port Angeles City Council Expenditure Report From: 1/1/04 To: 1/9/04 Vendor Description Account Number Invoice Amount WSCCCE AFSCME AFL-CIO P/R Deductions pe 01-04 920-0000-231.54-40 3,313.22 Division Total: $11,453.88 Department Total: $11,453.88 Payroll Clearing Fund Total: $11,453.88 Totals for check period From: 1/1/04 To: 1/9/04 $1,030,502.14 42 Page 12 D ' A ORT NGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: January 20, 2004 To: CiTY COUNCIL FROM: Becky J. Upton, City Clerk/Management Assistant ~ SUBJECT: Appointments & Reappointments to City Boards, Commissions & Committees Summary: Various terms of office on City Boards, Commissions, and Committees expire as of February 29, 2004. It is timely to consider making certain reappointments and to identify those vacancies that will need to be filled as of March 1. Recommendation: Set forth below. Board/Commission or Committee Positions Held By Status Recommendation Port Angeles Forward 1. Vicci Rudin - At- Term expires 2/29/04 - Reappoint to two-year Executive Committee Large position eligible for reappointment term, March 1, 2004 - February 28, 2006 2. Karcn McCormick To represent Chamber of Appoint with no term Commerce expiration 3. At-Large position Term expires 2/29/04 Direct staffto seek formerly held by Karen interested applicants McCormick (moved to Chamber of Commerce position) Parks, Recreation & 1. Ron Johnson Term expires 2/29/04 - Reappoint to four-year Beautification Commission eligible for reappointment term, March 1, 2004 - (Four-year terms) February 29, 2008 2. Two student Terms expire at end of Direct staff to seek representatives school year interested applicants Utility Advisory Committee 1. Dean Reed Term expires 2/29/04 - Reappoint to four-year (Four-year terms) eligible for reappointment term, March 1, 2004 - February 29, 2008 Board/Commission or Committee Positions Held B~4~ Status Recommendation Board of Adjustment 1. Barbara Gase Term expires 2/29/04 - Direct staff to seek (Four-year terms) not eligible for interested applicants reappointment Lodging Tax Advisory 1. Carol Griffith Terms expire 2/28/04 - all Reappoint all members Committee 2. Jim Haguewood eligible for reappointment to one-year term, (One-year terms) 3. Patty Hannah March 1, 2004 - 4. Bob Harbick February 28, 2005 5. Jack Harmon 6. Michael Luehrs 7. Dave Neupert 8. Steve Oliver 9. Bill Rinehart Planning Commission 1. Linda Nutter Term expires 2/29/04 - Reappoint to four-year (Four-year terms) eligible for reappointment term, March 1, 2004 - February 29, 2008 2. Jack Pittis - resigned Creates vacancy for Direct staffto seek after election to City unexpired term ending interested applicants Council 2/29/04 Law Enforcement Advisory 1. Rod Anderson Term expires 2/29/04 - Reappoint to four-term Board eligible for reappointment year, March 1, 2004 - February 29, 2008 2. One student Term expires at end of Direct staffto seek representative school year interested applicants Construction Code Board of 1. Freclrick Norton Term expires 2/29/04 - Direct staff to seek Appeals not eligible for interested applicants reappointment Recommendation: It is recommended that the City Council approve the appointments and reappointments to City Boards, Commissions, and Committees, as set forth above. Further, it is recommended that City staff seek interested applicants to fill vacancies as identified, via news releases, paid ads, and the like. Attachments: E-mail re. Dean Reed Letter re. Chamber of Commerce Representatives PORT ANGELES CHAMBER OF COMMERCE 121 East Railroad Port Angeles, WA 98362 (360) 452-2363 December 19, 2003 RECEtVF-D City of Port Angeles Mr. Mike Quinn PO Box 1150 0~.¥ ot l:'o~'t h,'a9,ele$ Port Angeles, WA. 98362 Dear Mike: The Port Angeles Chamber of Commerce recently held our annual meeting to work on goals and objectives for 2004, and also to discuss who will be representing us on the Room Tax Advisory Committee, and Port Angeles Forward For 2004 we would like to have Dave Neupert continue representing us on the Room Tax Advisory Council. Dave was involved this past year, and we feel the knowledge he gained from this first year will be helpful with some of the decisions that will be before this committee in 2004. With respect to Port Angeles Forward Karen McCormick has agreed to represent us. We feel this will work out well since Karen has been on this board in the past as a member at large. Russ Veenema will continue to attend as an ex-officio on both of these committees. On behalf of the board and membership I thank you and the City Council for allowing us to participate. Vaterie Fox. President FAX#360-457-5380 * www.portang4t~.org · E-mail:pangeles@olypen.com REPRESENTING THE LARGEST GROUP OF BUSINESSES ON THE PENINSULA Becky Upton- Re: FW: City of PA Utilities committge Page 1i From: Glenn Cutler To: Upton, Becky Date: 12/4/03 4:25PM Subject: Re: FW: City of PA Utilities Committee Becky, Dean Reed has been renominated by Diashowa America/Nippon Paper Industries to be reappointed to the UAC. What else do I have to do to make this happen? Please advise. Thx...Glenn >>> "Dean Reed" <dean.reed@daishowaamerica.com> 12/03/03 04:49PM >>> Glenn..I yours for another four years if the Council desires. Read on. Thanks, Dean Dean M. Reed Engineering Manager Daishowa America P.O. Box 271 Port Angeles, WA 98362 dean.reed~daishowaamerica.com ..... Original Message ..... From: Harold Norlund [mailto:harold.norlund~daishowaamerica.com] Sent: Wednesday, December 03, 2003 3:53 PM To: 'Dean Reed' Subject: RE: City of PA Utilities Committee Dean, it would be great if you can consider continuing in this role. Harold ..... Original Message ..... From: Dean Reed rmailto:dean.reed~daishowaamerica.com] Sent: Wednesday, December 03, 2003 10:32 AM To: 'Harold Norlund' Subject: City of PA Utilities Committee Harold, I'm approaching the end of my 4-year term as an appointed member of the City of PA's Utilities Advisory Committee (UAC). This committee is made up of three Council members, one citizen "at large", and one customer representative from the Industrial Transmission electric rate class. When Rayonier was in operation, the two Mills shared the responsibility to propose a representative from local industry. The candidate would then be interviewed by the UAC's Council members and added to the UAC after a vote. Since Rayonier's demise, our Mill is the only Industrial Transmission customer, so it is up to us to propose a representative. I'm eligible and willing to serve another 4-year term if you wish to have me continue. Please advise your preference on this matter. A return email is fine, and I will forward your response to the City's Public Works Director. Thanks, 46 Becky Upton - Re: FW: City of PA Utilities committee Page 2 Dean Dean M. Reed Engineering Manager Daishowa America P.O. Box 271 Port Angeles, WA 98362 dean.reed~daishowaamerica.com CC: McLain, Scott; Rinehart, Cate 47 48 WASHINGTON, U.S.A. CITY COUNCIL MEMO CITY COUNCIL CALENDAR January 20, 2004 II "tentative": to be verified before next meeting. Reminder: this calendar is projected with regularlyll I scheduled meetings as well as impromptu. As each day ~oes by, many items will be added or deleted. ~ CITY COUNCIL MEMBER MEETING SCHEDULE I DATE I TIME Martin Luther King Holiday Monday, January 19 Closed City Council Meeting Tuesday, January 20 6:00 p.m. Port Angeles Forward Executive Committee Meeting Monday, January 26 7:30 a.m. AWC Legislative Action Conference January 28 & 29 Lacey, WA City Council Meeting Tuesday, February 3 6:00 p.m. Community & Economic Development Committee Meeting Friday, February 13 9:00 a.m. President's Day/Washington's Birthday Holiday Monday, February 16 Closed City Council Meeting Tuesday, February 17 6:00 p.m. Port Angeles Forward Executive Committee Meeting Monday, February 23 7:30 a.m. Real Estate Committee Meeting Tuesday, January 20th 5:00 p.m. Law & Justice Committee Meeting Wednesday, January 28 4:00 p.m. Planning Commission Meeting Wednesday, January 28 7:00 p.m. Real Estate Committee Meeting - tentative Monday, February 9 4:00 p.m. Utility Advisory Committee Meeting Tuesday, February 10 3:00 p.m. Planning Commission Meeting 49 Wednesday, February 11 7:00 p.m. 50 p'oR ' ES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: January 20, 2004 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities RE: Changes to the Port Angeles Municipal Code, Chapter 14.05, Electrical Code. Summary: The Electrical Code section of The City of Port Angeles Municipal Code has been reviewed. The proposed changes are being considered to reduce requirements that exceed the Washington State and National Electric Codes and to clarify the permitting process. Recommendation: Adopt the ordinance changing the Electrical Code section of The City of Port Angeles Municipal Code. Background/Analysis: In 1989 the National Electrical Code (NEC) and the State Electrical Laws were adopted as one of the construction codes for the City. The Electrical Section of the City of Port Angeles Municipal Code was reviewed and found that sections of the code exceeded the NEC and the State Electrical Laws while other sections are no longer applicable. All electrical contractors that applied for a permit within the City in the last year were given the opportunity to comment on the proposed changes. No comments where received. In discussions with some local contractors, positive comments were received commending the city for considering the elimination of requirements exceeding the NEC and State Electrical Laws. The changes to the code are shown in the attached ordinance. A brief outline of the changes follows: 14.05.040 Office of the Electrical Inspector. (A) Housekeeping change to reflect proper city organization. 14.05.060 Electrical Permit Applications. (A) Change to a very general statement to cover other information needed on the permit application. 14.05.160 Wiring Methods. (B) Delete (B). This paragraph was added to the PAMC in 1989. In researching the background for this addition, no explanation was found for limiting the use of Metal-Clad (MC) cable. MC cable is accepted for all installations up to 600 volts by the NEC, State L&I and by all major cities in the state. Operations could not find another entity that limits the use of MC cable. 51 N:\CCOUNCILkFINALhMunicipal Code, Ch14.05, Electrical Code.wpd Electrical Code Changes Page 2 MC cable has been recognized in The National Electrical Code Handbook, prior to 1981, as acceptable for installations up to 600 volts as long as it is not installed in an area where physical damage could occur to the cable. By allowing the use of MC cable for voltages up to 600 volts this will bring the City of Port Angeles in conformance with the NEC, State and other Cities. In addition, this should make industrial and commercial installations more economical within the city. On installations above 600 volts the National Electrical Code will be followed. Paragraph (E) This sentence is not needed as lock boxes are no longer used. Other means of accessing meters are now required and are used. 14.05.180 Inspection and Permit Fees. (A) The City of Port Angeles uses the fees set by the State so this needs to be corrected. The rest of this section has been modified to reflect the procedures presently being used by the City Electrical Inspector. Over the years the inspection process has been modified to better serve the public and to be more uniform with the operation of the City Inspectors as a whole. The codes have never been changed to reflect the proper procedures. Attachment: Ordinance N:~CCOUNCIL~IlqAL~Municipal Code, Ch 14.05, Electrical Cod¢.wpd ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending the City's electrical code to be consistent with current state and national electrical code provisions and current permit processing needs and amending Ordinances 2552 and 3085, as amended, and Chapters 3.70 and 14.05 of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON DOES HEREBY ORDAIN as follows: Section 1. Ordinance 2552 as amended and Chapter 14.05 of the Port Angeles Municipal Code are hereby amended by amending PAMC 14.05.040, 14.05.060, 14.05.160, and 14.05.180 to read as follows: 14.05.040 Office of the Electrical Inspector. There is hereby created the Office of the. Electrical Inspector. A. The Electrical Inspector, hereinafter called the Inspector, shall function under the authority and at the direction of the Light Dcpa,hncnt Dk¢ctorDirector of Public Works and Utilities, or his designee.. ~ B. It shall be the duty of the Inspector to see that the provisions of this Chapter are enforced. He shall, upon application, grant permits for the installation or alteration of electric wiring, devices, appliances, and equipment, and shall make inspections of all new electrical' installations, as provided in this Chapter. He shall keep complete records of all permits issued, inspections and reinspections made, and other official work performed in accordance with the provisions of this Chapter. The Inspector may delegate inspection and enforcement duties prescribed by this Chapter to other qualified persons. C. Inspectors may answer any relevant question ~0nceming the meaning, intent, or application of this Chapter; however, they shall not lay out work or act as a consultant to contractors, electricians, or owners. 14.05.060 Electrical Permit Applications. A. Applications for electrical permit shall be .... ~- mau~. iii writing to thc. filled out completely_ and delivered to the Office of the Electrical spec or ,~,,, ~,~** ~[,~,, [~ -,~,~ ,,~ [,l~ before a permit will be issued. B. For industrial, commercial, and residential projects larger than a duplex, a one- line drawing of the electrical service and feeders, building size (square feet), load calculations, and the type and size of conductors and/or raceway is required and shall accompany the electrical permit application. C. Every electrical permit issued by the Inspector under the provisions of this Chapter shall expire by limitation and become null and void if the work authorized by such permit - 1 - is not commenced within sixty (60) days from the date of issuance of the permit, or if the work authorized by such permit is suspended or abandoned at any time after the work is commenced for a period of six (6) months. In such circumstances another permit is required before work may (re)commence. D. An address shall be provided for the location of the electrical work. (R.F.D. box nuinbcr or street intersections are not acceptable.) 14.05.160 Wiring Methods. A. All buildings in the Downtown, Fire Zone 1 as defined in Chapter 14.24 PAMC, and any open space mall-type structures without fire wall separation, industrial zoned property, piers, docks, wharfs, structures over water, and permanent structures at the Clallam County fairgrounds, shall be wired in an approved raceway, or with MC cable (1 hour minimum fire wall rating. CB. The fault duty rating of all service equipment shall exceed the available fault current. The minimum fault duty rating required on service equipment for non-dwelling installations shall be at least 20,000 AIC. t)C. Wood Used for support or other purposes in electrical installations, in contact with the earth or subject to moisture, shall be commercially pressure treated and labeled for earth contact. ED. Electric meters shall not be permitted inside buildings Or Within carports or porches without written approval of the Inspector. If an electric meter is made inaccessible, such as by the installation of a fence (with a locked gate or n~o~ gate) or other enclosure, the owner shall relocate .the meter to an accessible location, as determined by the Inspector.. if F_E. Where more than one electric meter is used, a permanent label shall be attached on each meter base showing the apartment or unit number. {bF. In Residential Occupancies, 20 amp branch circuits will be limited to 20 outlets and/or lighting devices and 15 amp circuits will be limited to 15 devices. 14.05.180 Inspection and Permit Fees. A. The fees for electrical inspections shall be as set forth in Chapter 3.70 I'AMC; ..... B. Block Permit. A f'(rm, cOrporation, or other entity which has a regularly employed electrical maintenance staff, which is exempted from the requirement to have an electrician certificate of competency by RCW 19.28.610, may choose to purchase a niont, hly$250 bi-annual electrical work permit for work done by in-house electrical personnel rather than a work permit for each installation or alteration in accordance with this Section. Work done by contractors shall not be included in this block permit '"'- - ' ............ '--' -' ....... : .... ' ........ : ........ 54 · .......... ' .... ~--" ..... : ...... ~i ti ti i dTh illt k k d ,,~peb,u~,oa~¢uu~mc~:~mim~cu nsp¢c on mcrequrc e~spectorw rac wor requeste under the block pe~it until $250.00 wo~h of work is reached, a~er which additional fees will be charged. UI LIIII~ has u~ll l~U~t~u flllU ~l~l~U. . 9~. A fee of ~o times ~e regular pe~it fee shall be charged for work ~at was . st~ed wi~out a pe~it. This provision shall not apply to emergency work, when at the satisfaction of the ~spector such work was urgently necessa~, m~ing it impractical to ob~in a pemit prior to commencing the work. A pe~it must be obtained within fo~-eight (48) hours a~er the st~ of such work. Cod~ ~e h~mb~ amcad~d b~ amead~a[ ~C 3.70.] [0 to ~ead as 3.70. [ ~0 - ~ub]~c Wo~s Depa~ent (Depament) Fees and Deposits. A. The fee for a pe~it for cons~ction or excavation work in ~e Ci~ right-of- way shall be as follows: 1. Concrete walk installation $70.00 2. Curb & ~er removal an~or replacement 145.00 3. Driveway installation 145.00 4. All other work 45.00 5. S~eet cut 230.00 55 B. Street Use Permit Fees. The application fees for a Street Use permit and for a renewal of such permit, when required by PAMC 11.12.120, shall be as follows: 1. Benches · $30.00 2. Litter receptacles 30.00 3. Bicycle racks 30.00 4. Private planters 30.00 5. Landscaping higher than 30 inches 30.00 6. Exhibitions sponsored by or promoted by civic, charitable or other non-profit organization 5:00 7. Sidewalk cafes - 60.00 8. All other exhibitions · 60.00 9. Activities not specifically mentioned 60.00 10. Ramps, steps, or any similar installation 115.00 11. Fences 115~00' ' 12. Retaining Walls 175.00 13. Rockeries '175.00 14. The application fee for a temporary street use permi't' shall be Sixty ($60) dollars. 15. The application fee for a permit for obstruction of unopened streets shall be one hundred seventy-five ($175) dollars per year. C. Move Permit Fees. The fee schedule for building move permits shall be as follows: 1. Relocate a building on the same lot or parcel (without use of public right-of-way) $ 30.00 2. Move building from inside City limits to 'oUtside City limitsl 15.00 3. Move building from one City lot to another City lot (use City right-of-way) 115.00 4. Move building from outside City limits to inside City limits230.00 5. Inspection fee 47.00/hr. D. Plan Review and Permit Fees for Grading, Filling, Clearing and Drainage' Activities: 1. Grading and Filling. The permit fee for grading and filling activities shall be as follows: . Estimated volume of grading & fill Fee 250 cubic yards or less and less than 4 feet of cut or fill $25.00 251 to 1,000 cubic yards . $30.00 1,001 to 10,000 cubic yards or more 35.00 plus $15.00 for each additional 10,000 cubic yards or fraction thereof. Additional plan review required for changes, additions or revisions to the approved plans shall be at the rate of $30.00 per hour, provided that the minimum charge shall be $30.00.' The hourly cost to the City shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved: 2. Clearing and Drainage. The permit fee shall be as follows: Estimated area of clearing Fee Less than one acre $35 56 -4- One acre to five acres 60 Over five acres 12/acre. Additional plan review required for changes, additions or revisions to the approved plans shall be at the rate of $30 per hour or the total hourly cost to the City, whichever is the greatest, provided that the minimum charge shall be $30. The hourly cost to the City shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. E. Construction Inspection. 1. Inspections during normal business hours $47.00/hour 2. Inspections outside normal business hours (the minimum' charge 'shall be 2 hours) 47.~. F. Industrial Wastewater Pretreatment Fees 1. Fees for monitoring, inspections and surveillance procedures: $ at cost 2. Fees for filing appeals: $30.00 3. Fees for reviewing accidental discharge Procedures and construction: $ at cost 4. Fees for review of drawings; specifications and compliance schedules for pretreatment facilities: $ at cost 5. Fees for issuance of industrial wastewater acceptance forms: $90:00 6. Other charges as the City may deem necessary to carry out the requirements of Chapter 13.06 PAMC: $ at cost. G. Water Service Connection Fees " 1. The new residential water service connectien fee, including the meter, shall be: Service Size Meter Service Connection Fee 1" 5/8" $640.00 1" 3/4" 670.00 1" 1" 695.00. 2. The new commercial/industrial water service connection fee, including the meter, shall be: Service Size Meter Service Connection Fee 1" 1" $1,160.00 1-1/2" 1-1/2" 1,740.00 2" 2" 2,320.00. 3. The fee for special or emergency mm-om or mm-offs shall be sixty dollars ($60) during regular working hours and one hundred fifteen dollars ($115) outside of regular working hours. 4. The water quality test fee required under PAMC 13.36.080 shall be $60 plus the cost of the laboratory tests. H. The fee for a permit for sewer connection shall be as follows: 1. Single-family houses: $95.00 2. Multiple-family dwellings, including duplexes, apartment buildings, trailer 157 and auto courts, motels, and similar structures: $95.00 for the frrst dwelling unit and $7.00 for each additional dwelling unit. 3. All other structures, including, but not limited to, hotels, apartment hotels, ' office buildings, stores, churches, schools, ~-hospitals, buildings accessory thereto, and industrial/commercial structures of any kind and additions thereto: One-half cent per gross square foot of area occupied by all floors of such structure for the first 100,000 square feet (exclusive of areas devoted to single-family dwelling houses for multiple-dwelling structures); and one-quarter cent per gross square foot for the remaining footage in excess of 100,000 square feet. In addition thereto, $7.00 for each single-family or multiple dwelling unit combined therewith; with a minimum fee of $95.00 and a maximum fee of $1,160.00. 4. The fee for additional direct connections to a public-sewer shall be the same as for an initial connection. 5. The fee for a reconnection to a public sewer using an existing side sewer shall be the same as for an initial connection. I. The fee for alteration or repair to existing side sewers installed and accepted under a previous permit, other than normal clean-out or root cutting for which no permit is required, shall be as follows: 1. Any repair of a side sewer: $35.00 2. The fee for capping side sewers shall be $260.00 and all work Performed to cap the side sewer shall be accomplished'by the Department. " J. The fee for storm drain connections shall be as follows:. 1. Installation of catch basins or similar interceptors: $45.00. 2. All connections other than for a catch basin: $115.00.. ' K. The fees for various underground utility work performed bythe Department shall be as follows: 1. Tapping sewer or storm drain main lines to install a tee or wye: $145.00. 2. Hot tap water main: $290.00. 3. Tapping sanitary or storm manhole: $350.00. 4. Install fire hydrant: $3,015.00. All work to actually tap the main shall be performed by the Department. All excavation of trench, exposure of the main and trench backfill shall be provided by the applicant. L. In addition to the sewer or storm drain fees required under this Section, any person receiving a permit fxom the City for a sewer or storm drain connection shall pay to the City of Port Angeles the actual cost incurred by the City in the restoration of any street, alley, curb, sidewalk, utility or other structure of the City of Port Angeles, which is in any way altered or damaged as a result of construction pursuant to a sewer or storm drain connection permit. M. Septic Hauler Fees. 1. Annual Fee--Septic Hauler. The annual fee shall be $60. 2. Volume Fee. The monthly charge shall be as follows: a. Fresh waste shall be charged at a rate of $0.02per gallon of waste. b. Other septic discharge shall be charged at a rate of $0.11 per gallon of waste. -' N. Whenever an application for a developer reimbursement agreement is submitted, it shall be accompanied by a non-refundable fee of three hundred fifty dollars ($350) plus six dollars ($6) for every parcel to be encumbered by the agreement in order to cover the City's expenses in processing the application. (Ord. 3034 § 1 (part), 11/26/99; Ord. 2932 §9, 10/11/96) 58 -6- O. Right-of-Way License, Master Permit or Facilities Lease - Application and Review Fee. 1. Any applicant for an initial, renewal or transfer of a right-of-way license, master permit or facilities lease pursuant to Chapter 11.14 PAMC shall make an initial deposit with the City, of one-half of one percent (0.5 %) of the estimated cost of the applicant's proposed facilities, as certified by the applicant, up to a maximum of five thousand dollars ($5,000.00). The minimum deposit shall be five hundred dollars ($500.00). 2. The deposit shall be made as part of the application filed pursuant to Chapter 11.14 PAMC and shall be uSed to reimburse the City for its costs to process the application, up to the amount of the applicant's deposit. The City may, as expenses are incurred, draw upon the deposit to recover its actual administrative expenses that are directly related to receiving and approving an application for a right-of-way license, master permit or facilities lease, to inspecting plans and construction, and to the preparation of necessary studies or reports, such as a detailed statement pursuant to Chapter 43.21C RCW, including, but .not limited to, the reasonable cost of outside consultants retained or required by the City related to the City's consideration and processing of a master permit, right-of-way license, or facilities lease. 3. The Public Works and Utilities Director or designee, at any time, may require the applicant to deposit additional sums if it appears that the initial deposit or subsequent deposits will be exhausted prior to the final action by the City relating to the consideration by the City of an application for issuance, renewal, transfer or modification of a master permit, right-of-way license, or facilities lease. The applicant will not be entitled to further consideration by the City of its requested action until such time as the additional deposit required by the Director has been deposited with the City. 4. In the event the amount of the actual deposit of an applicant is in excess of the amount of the administrative expenses of the City related to the action requested, then the applicant shall be entitled to a return of any such excess amount. 5. An applicant whose right-of-way license, master permit or facilities lease application has been withdrawn, abandoned or denied shall, within sixty (60) days of its written request, be refunded the balance of its deposit under this Section, less: (a) Fifty dollars ($50.00) non-refundable filing charge; and (b) All other ascertainable costs and expenses incurred by the City in connection with the application. P. Light Utility Fees. 1. Inspection & Review Fees (a-)-----The fee for inspection of the installation, alteration, extension, and repair of electrical wiring, materials, appliances, apparatus, devices, and equipment of services and feeders shall be as set forth in the current edition of the State of Washington Department of Labor and Industries fee schedule as adopted in WAC 296-46-910 as amended. Il-\ Vial- - f~l~Jll' ....... 2-1 ........ :~._ ~' ..... J ............ ~. x_ T~ t · .~/"~ I ,4 fi~' 1 2. Pole Attachment Rate The pole attachment rate shall be as follows: Year 2001 at pole rental rate set forth in existing pole attachment agreements Year 2002 $8.50 Year 2003 $9.00 59 -7- Year 2004 $9.50 Year 2005 $10.00. 3. Tum-Ons/Tum-Offs The fee for special emergency turn-ohs or turn;offs shall be $60.00 during regular working hours and $1:15.00 outside of regular hours. Section 3 - Effective Date. This Ordinance shall take effect five days aRer the date of publication. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of. January, 2004. MAYOR ATTEST: APPROVED AS TO FORM: Becky J. Upton, City Clerk Craig D. Knutson, City Attorney PUBLISHED: January ,2003 G:kLegaI_Backup\ORDINANCES&RESOI~UTIONSk2003-17.ord.wpd By Summary 6O pORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: January 20, 2004 TO: CITY COUNCIL FROM: Brad Collins, Community Development Director ~ SUm-ECT: Public Participation Program for the 2004 Comprehensive Plan Update Summary: A Public Participation Program is a required element of the Growth Management Act (GMA) mandated update of the 2004 Comprehensive Plan. The City Council and Planning Commission have previously approved all of the program components. The resolution adopts the proposed program by legislative action and thereby establishes how and when the general public may get involved in this comprehensive planning process for the ten year review of the City's first GMA Comp Plan adopted in 1994. The Planning Commission and the Community & Economic Development Committee have reviewed the plan as proposed by the Citizen Advisory Committee at its January 8, 2004, meeting. Recommendation: Pass the resolution as proposed. Background/Analysis: The Planning Commission reviewed and approved a 2004 Comprehensive Plan Update schedule and public participation program in the Fall 2003. The program was revised by the City Council appointed Citizen Advisory Committee (CAC) at its January 8, 2004, meeting and was reviewed by the Community & Economic Development Committee at its January 9, 2004, meeting. A key component of the CAC's public participation program involves an intensive publicity campaign focusing broad public attention on a series of open houses during a one week period from February 9-12, 2004, designed to kick-off an interactive public involvement program not dependent on meeting attendance alone. Some additional costs which have not been budgeted but which may not be excessive will occur for the internet bulletin board concept that will allow people to input without standing in front of an audience in a public meeting setting. The Citizen Advisory Committee has great enthusiasm and already working hard to bring this ambitious public participation program to Port Angeles residents and businesses. An outline of the CAC's public participation program and the other components of the Comprehensive Plan public review is provided in the Resolution Attachment A. Attachments: Resolution 2004 Comp Plan Public Participation Program G:\CNCLPKT~PLANNING\012004A.wpd 61 62 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, approving a public participation program for the City of Port Angeles 2004 Comprehensive Plan Update in compliance with the Growth Management Act of the State of Washington. WHEREAS, the City Council appointed a nine member citizen advisory committee to facilitate a public participation program for the Growth Management Act update of the City of Port Angeles Comprehensive Plan; and WHEREAS, the Citizen Advisory Committee met on January 8, 2004, and proposed a program called "202© i :on for Port Angeles;" and WHER[: :'~e Planning Commission and the Council Community and Economic Development Corn,. :~tve reviewed the proposed program and support it; and WHER: :re "2020 Vision for Port Angeles" public participation program is consistent with the (. ! ~ensive Plan amendment process provided in the Port Angeles Municipal Code and the State o hington Growth Management Act. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. The City Council hereby approves the 2004 Comprehensive Plan Update Public Participation Program as referenced in Attachment A. -1- PASSED by the City Council of the City of Port Angeles at a regular meeting of ' ~ Council held on the __ day of ,2004. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: Craig D. Knutson, City Attorney G :~EXC HANGE~ATI'ORNEY~R20044) 1 .wpd 15, 2004. -2- ATTACHMENT A 2004 Comprehensive Plan Update Public Participation Program The draft public participation program for the City of Port Angeles 2004 Comprehensive Plan Update will be considered for legislative action by City Council Resolution at the regular meeting of January 20, 2004, at which time the Council will hear public testimony on the draft program. The newly appointed Citizen Advisory Committee for the Port Angeles Comprehensive Plan Update has proposed a public participation program to the City Council. The Council will review the proposed program at its regular meeting of January 20, 2004. The program provides the general public and development stakeholders an oppommity to bring up issues about and ideas for the future of Port Angeles. The program would kick off with a full week open house allowing residents and business people to log into a special intemet bulletin called "2020 Vision for Port Angeles" where questions and comments can be posted for everyone's input. Yes, public meetings are still planned, but those less enthusiastic about talking to a large audience won't have to put themselves on stage. The Growth Management Act RCW 36.70A. 130(4) requires each city and county in Washington to take legislative action to review and, if needed, revise its Comprehensive Plan and development regulations to ensure they comply with the Growth Management Act (GMA). Clallam County and the cities within the county are required to complete the review by December 1, 2004. The update process requires three basic actions by the local government: (1) establish a public participation program that identifies procedures and schedules for the review, evaluation and possible revision process; (2) review relevant plans and regulations and analyze whether there is a need for revisions; and (3) take legislative action. The first action is for the City of Port Angeles to establish a public participation program, which will be done by City Council Resolution on January 20, 2004. The following components make up the City's Public Participation Program for the 2004 Comprehensive Plan Update: (1) Invite various stakeholders affected by changes to the Comprehensive Plan to participate during the update process required by the Growth Management Act and Legislative amendments to GMA. The City has completed two earlier phases in 2002 for the central planning areas and in 2003 for the east planning areas. In 2004, stakeholders, including the Port of Port Angeles William Fairchild Intemational Airport, for west planning areas are being invited to participate. (2) Appoint a Citizen Advisory Committee to facilitate public participation in this final third phase that will also look at the review and analysis of the existing Comp Plan as required under the second action to be taken during the GMA Update. (3) Hold a series of informal neighborhood meetings and formal public hearings per the following schedule: January 20, 2004, 6 pm Take legislative action by passing a City Council Resolution for the public participation program required in the Comp Plan Update process February 9/10/11/12, 2004 "2020 Vision for Port Angeles Week"to introduce the public participation program for the Comp Plan February 23/24/25/26, 2004 At a series of neighborhood meetings conducted by the Citizen Advisory Committee, the public can identify ideas about community issues and planning proposals March 1/2/3/4, 2004 At a series of neighborhood meetings conducted by the Citizen Advisory Committee, the public can identify ideas about community solutions and planning proposals March 8/9/10/11, 2004 At a series of neighborhood meetings conducted by the Citizen Advisory Committee, the public can review and comment on proposed amendments March 18, 2004, 7-9 pm Finalize Advisory Committee recommendations March 24, 2004, 6-8 pm Finalize Comp Plan draft amendments and initiate Planning Commission review April, 2004 Distribute draft amendments (including to CTED) and set public hearings before the Planning Commission and City Council April 6, 2004, 6 pm Take legislative action by passing a City Council Resolution for the review and analysis of the Comp Plan required in the GMA Update process May 12, 2004, 6 pm Conduct public hearing before the Planning Commission and forward their recommendations to the City Council June, 2004 Forward CTED comments to the City Council June 1,2004, 7 pm Conduct a final public hearing before the City Council 66 June 15, 2004, 6 pm Take legislative action by adopting an ordinance for the 2004 Cotnprehensive Plan Update July-November, 2004 Repeat a similar process for development regulations update, including critical areas This process will be duplicated for development regulations similarly updated per GMA from July through November 2004. G:\CNCLPKT~PIJdqNING\012004A. wpd 67 68 pORTANGELES W A $.H I N G; T O N, U.S.A. CitY COUNCIL MEMO DATE: November 18, 2003 To: CITY COUNCIL FROM: CITY ATTORNEY SUBJECT: Interlocal Agreement with Clallam Transit for Condemnation Legal Services Summary: As the entity that will own the property upon which the Gateway Project will be built, Clallam Transit System (CTS) has had to commence condemnation lawsuits in order to complete the property acquisition process for the project. An interlocal agreement between CTS and the City is appropriate so that the City Attorney can associate with counsel for CTS and keep the City Council and City Manager informed as to the progress of the litigation. Recommendation: It is recommended that the City Council authorize the Mayor to sign the Interlocal Agreement with Clallam Transit for Condemnation Legal Services. Background / Analysis: Clallam Transit System and the City of Port Angeles are parties to an interlocal agreement dated August 17, 1998, which provides for the planning, design, and construction of the Gateway Project. Under the rules for the project's federal funding, CTS must own the property upon which the project will be built. CTS has been unable to acquire all of the property by agreement and has had to commence condemnation lawsuits for the remaining property. Counsel for CTS is prosecuting the condemnation lawsuits. However, it is appropriate for the City Attorney to associate as counsel, primarily to keep the City Council and City Manager informed as to the progress of the lawsuits and also to assist in the prosecution of the lawsuits as time and workload permit. In order to authorize this participation by the City Attorney, CTS and the City should enter into the attached interlocal agreement. 69 CSDocuments and Settings\cknutson~Vly Documents\Council memo CTS interlocal.wpd Interlocal Agreement for Condemnation Legal Representation This interlocal agreement is entered into this__day of 2004, by and between Clallam Transit system ("CTS"), a municipal corporation of the state of Washington, and the City of Port Angeles ("City"), a municipal corporation of the State of Washington. Representations: 1. CTS and City are both parties to an interlocal agreement dated August 17, 1998, which provides for the planning, design, and construction of a project located in downtown Port Angeles (the "Gateway Project"). This project will include transportation elements authorized to CTS and municipal elements authorized to City. 2. Available funding sources for the Gateway Project require that CTS acquire and be the owner of the real property upon which the Gateway Project is to be constructed. 3. CTS has been unable to acquire by agreement certain of the real property required for the Gateway Project and has commenced condemnation actions to acquire this property. 4. Because of the interest of both Parties in the Gateway Project, they are desirous of working together on the condemnation actions. Agreements: Pursuant to the authority granted to them by Ch. 39.34 RCW to jointly perform municipal purposes authorized to each of them, and for and in consideration of the mutual covenants and purposes stated herein, the parties agree as follows: 1. The condemnation actions to acquire real property necessary for the Gateway Project shall be prosecuted by CTS, with counsel for CTS acting as the lead counsel in these actions. 2. The City Attorney shall be associated as counsel for CTS in the condemnation actions for the primary purpose of keeping the City Council and City Manager informed as the progress of the actions and for the secondary purpose of assisting in the prosecution of the actions as requested by counsel for CTS and as the City Attorney's time and workload permit. 3. The respective attorneys for each of the parties are authorized and directed to work cooperatively, fully exchanging information as appropriate and necessary for the prosecution of these actions. Each of the attorneys shall be responsible for informing their respective legislative authorities of the progress of the litigations. 70 4. Final authority for litigation decisions shall remain with CTS, subject to consultation with the City. 5 The cost of their respective representations shall be borne by each party. This agreement is executed by the duly authorized representatives of the parties as follows: Clallam Transit System City of Port Angeles By By Its Its Date Date Attest Attest Approved as Approved as to form to form 71 72 Car and Truck Rental Heckman Motors, Inc. l 11 E. Front St.. Port Angeles, WA 98362 (360) 452-4774 January 20, 2004 Port Angeles City Council 321 E. 5th St. Port Angeles, WA 98362 Dear Council Members: It was with great surprise that I read from the ~ont page of the Penin~qula Daily News that the negotiations between the City and my company, Budget Rent A Car, had reached an impasse. The fact is that there have been no negotiations at all between the two of us in more than a year, even though I have made numerous overtures to do just that. Some of the pertinent facts are as follows: ~. First of all, I want to point out that I have always been an active proponent and participant in the Gateway Project and that it was at my urging, long before the current Gateway committee was assembled, that a lid be constructed over the southeast comer of the project. The plan at that time was to fi/1 that comer. The purpose of that lid or deck was to salvage as much parking as poss~le on the eastside of the project. I pointed out to the City that retaining parking on the eastside was essential to eastside businesses and would permit compliance with the downtown association's requirement that the project not reduce parking in the area. I was able to convince the City of that and felt satisfied that the "small lid" as it was called, and the 60 parking places it contained, would become a reality. As you know, the Gateway design and focus has changed many times in the last several years and Budget had reached agreement with Clallam Transit on the prior design even though there had been a substantial difference in appraisal values of our property. There was much compromise involved and we were ready and able to sign that agreement when another change in thinking apparently occurred. We are still ready to sign that agreement which would allow this project to proceed on a fast track. Now there is another new design and it includes a two-story parking garage directly adjacent to my landlord's (Dick and Fran Niichel's) property and our office of Budget Rent A Car. Such a garage, located directly in front of the flow of Victoria parking customers, will greatly reduce our parking business and hence the value of Mr. Niichel's property. Additionally, others in the parking business, including Mrs. Clarence Fidler and Mr. Pete Capos, will also experience substantial reductions in parking revenue and they will have virtually no revenue at all during the off season. Mr. Niichel, a very experienced attorney in such matters, has informed me that he will vigorously contest the construction of this garage and will make a claim to offset the lost value of his property. He says it is against the law for a public entity with public subsidy to destroy private enterprise. It is clear that if you allow this garage to be constructed, you are effectively condemning private parking businesses so that the City can enter and run the parking business and get the benefit. Clearly that is not right. There have been two independent parking surveys in the last six momhs to determine the adequacy of existing parking: one by Wayne Barrett for the Gateway committee and one by Budget Rent A Car. Both of these surveys revealed that there would be more than adequate parking in Tidelands East for all types of parking (business, permit and Victoria) after the Gateway project is completed even if the parking garage is not built. These surveys have been presented to both the City and Clallam Transit and they agree with those conclusions. In summary, there will be absolutely no parking shortage after Gateway is constructed even if the parking garage is not included. In fact, there has been a downturn in Victoria travelers in the last few years creating an excess capacity of parking spaces even in the heart of the summer. Mr. Barrett's survey also substantiated those facts. It should also be noted that Pete Capos added 85 new spaces in the northwest comer of Oak and Front late last summer further adding to the excess. This project can proceed immediately forward without the garage and when future parking needs materialize, additional capacity should be built in the Tidelands West area where there is the probability of future developmem. Mr. Quinn has informed me that without the garage he has funds for the project and the focus could change back to the intended purpose, which was to beautify the entrance to downtown. Sincerely, James C. Heckman ROI)GEES D~..T.~I'. SCH & TURI~R, P,L.L,C,, A~O~E~SA~W WASHINO~N 9~00~2~ Oc~o~r 1, 2003 Vial Mall and Fax (360) 452-1316 , Via Mall and Fax (360) 41%4509 Daniel A. Di Ouilio, General Manager Mike Quinn, City Manager Claltam Transit System City of Port Angeles 830 W. Lauri~en Blvd. : 321 East 5u' S~reet Port Angeles, WA 98363 ~ Port Angeles, WA 98363 Re: Po~t Angeles International Gateway Project Heckman Parcels Gentlemen: The undersigned represents Mi'. and Mrt. Jar ~ '~ ~e..,c~--o TO Niichel, thc owners of contiguous and affect~ ) ~ e.t..,o~ ~ ~ ~ ~"t._ ,art of its Gateway Rroject. TM property b curr~ advis~ that the Heckmans Ml! object ~o and condemnation 0f their property The owners ', for years and are of the strong belief that thru accommodate t~e sun, er peak parking dcm the Gateway planning process for years, and reconfigured to be acoeptabl, to the property The owners w~nt the City Of Port Angeles a~ insists on condemning private property for tl~ vigorous legal opposition to public use and n Courts if required. Under Washington law pi determination of'public use and necessity, You may wish to Inquire ct' your legal representatives about the significant time periods involved in Superior Court and Appellate Court litigation. The concept of' eondemning.prlvate property utilized for public parking to accommodate a gbvemmental public parking project will in our opinion not bo favored by the courts, If the City ever gets to the compensation phase of the condemnation, the owners will claim substantial additional economic damages relating to the use of the adjacent parking lot which they control pursuant to a written long toi-i-fi 1¢a$¢ with [MI'. arid Mrs. Richard Niiehel, Additionally, the Niiohels have Indicated their strong opposition to the City's project and theh- willingness to either join the Fleokm~s in litigation or ~o commence a separate action to defeat the eurrem project. Vial Mall and Fax (360)452-1316 Via Mall and Fax (360) 417-4509 Daniel A. Di Ouilio, General Manager Mike Quinn, city Manager Clallam TransR System . .: .City of Por~ Angeles 830 W. Lauricken Blvd. : 321 E~t ISu' Street Port Angeles, WA 98363 i Port Angc!cs, WA 98363 Re: Port Angeles International Gateway Project Heckman Parcels Gentlemen: Thc undersigned represents Mr. and Mrs. James Heokman, and also htr. and Mrs. Richard Niichel, the owners of contiguous and affected tax Va'eels which the City seeks to acquire as part of its GaTeway P. roje~. The property is currently improved and used as a public parking lot. Be advise.4 that the Heckmans will object to and contest the public use and the necessity ct' a condemnation Of their property The owners have been involved in operatiz~ downtown parking tot years and are of the strong belief that thee currently exists sufficient public parking to accommodate the summer peak parking demands, .lira Heekman ~ been actively involved in the Gateway planning process for years, and Ms some solid ideas on how the project could be rec. onfigured to be acceptable to the property owners. The owners want the city 0fPort Angeles and Clallam Transit to understand that if the City · insists on condemning private property for this project, as currently configured, they will mount vigorous legal opposition to public use and necessity through the Superior Coart and Appellate Courts if required. Under Washington law property carmel be ~alien without a final deterrninatio~ o£publie use and necessity. You may wish to Inquire of your legal representatives about the significant time periods involved in Superior Court and Appellate Court litigation. The ¢oncel:~ of ecmclerrming private propea'y utilized for public parking to accommodate a gbvemme,~t~.l public p~rldng projec, t will in our opinion not be favored by the courts. If the City ever ge~s to the compensation phase of'the eondemnatio-, the owners will claim substanlia] adclitionsl eX:Chemic damages relating ~o the use of the a4jaeent parking lot which they control pursuant to a wrinea long term lease with Mr. and Mrs. Richard Niiohel. Additionally, the Niiehels have indicated their strong opposition to the City's project aud theLr willingness to either join the Heelcma~s in litigation or to ¢ommen~ a separate action to defeat the curr~m project. Mike Quinn , ~ , , . October 1, 2003 ¥""~ :~' "' ~ii'~, :"~.: ~i:" <'' ?' ' ' If you have any questioni; d; n°t hcskate to call mc or to conact Mr. Hcc~ dircCd'y. you. V,~ truly . ' '' ::.-.. ' ,~" ,': '. ~ ~i ~:; RODOERS Dg~SCH & T~E~ PLLC ,~ · ~,, ,, · 5. Michael ri.edgers SMR:mjr ' ~ ' cc: Mr, and Mrs, .)'ames Heckman. , City of Port Angeles City Council Committee Assignments January, 2004 needed ~! gri Williams Committee 3 X (Chair) X X Human Services 1' X Alt. Lodging Tax Advisory Committee 2 X X (Chair) Legal & Administra~on Commi~ 3 X X (Chair) X '~urricanc Ridge PDA 1 X t~eal Estate Committee 3 X X X Gateway Review Committee 3* X Alt. X (Chair) X 3 X X X (Chair) Utility Advisory Committee 3' X X X Alt. Solid Waste Advisory Committee I* X Alt. Clallam Transit 2* X Alt. X Peninsula Regional Transportation Planning 1' X Alt. ,,Id Hoc: City / Clallam County PUD 1 X Fiber Optics Oversight 2 X X Morse Creek Hydroelectric 2* X Alt. X Elwha Dams Oversight 3 X X X 73 City of Port Angeles City Council Committee Assignments January, 2004 3 X (Chair) X X Law & Justice 1 * Alt. X Development c0mmittee 3 X X X (Chair) Port Angeles Forward 3* Alt. X X X Economic Development Council 1 * Alt. X WRIA 18 (Orville Campbell) 2 X Olympic Region Clean Air 1 X Ad Hoc: Comp Plan Citizens Advisory 1 X committee 3 X X X (Chaff) Park Facilities 3 X X X Communications & POlicy Committee 3 X (Chair) X X Public Information 1 X Disability Board Mayor X Fffcmen's Pension Board Mayor X Volunteer Firemcn's Pension Mayor + Board 1 X X Lauridscn Trust Mayor X 74 City of Port Angeles City Council Committee Assignments January, 2004 Peninsula Development Assn. 1' X Alt. Mayors Meeting 1 X Chamber of Commerce 1' Alt. X /id Hoc: ~ulti-Culmral Task Force 2 X X Elwha Tribal Relations 3 X X X Legislative Liaison 1 X 75 76 W A $ ~ I ~ G T 0 ~, U. S. A. CiTY CO~CJL ME~O DATE: January 14, 2004 TO: CITY COUNCIL FROM: Michael Quinn, City Manager ~ SUBJECT: Community Work Plan Priorities Summary_: The attached document priorifizes the specific programs/projects by Council consensus for the 2004 Community Work Plan. This document links overall Goals & Objectives with the budgetary resources and priorities to accomplish specific and detailed projects that are separate from on-going operations and can be tracked in progress and measured for completion. Recommendation: Approve by Motion Background / Analysis: This document sets the priorities of the Council in the specific projects that are contained in the 2004 Work Plan. As indicated in some of the Council's comments, this is an industrious list and is intended as an internal guide for staff to keep on track for certain projects. The overall Goals & Objectives are intended more as a general guide for our external customers to track our general direction as a City. The priorities are based upon the comments received from the City Council based upon a simple summary of how many times a particular project received a top five designation. It was also commented that the Quality Municipal Services section could be reorganized into two sub-sections with one dealing with general services and the other dealing with maintenance of infrastructure. This was attempted with some inclusion of projects from the Community Development section. While it may not satisfy all potential project placements, it is a good attempt to accommodate this delineation between those projects that are maintenance oriented and those that are not. In general, I believe that the Council and staff were in agreement with top priorities in all cases but one (Community Development #20). 77 78 CITY OF PORT ANGELES VISION STATEMENT COUNCIL GOALS- OBJECTIVES AND DEPARTMENTAL PROGRAMS / PROJECTS 2004 - OUR COMMUNITY WORKPLAN VISION STATEMENT: To enhance the quality of life in Port Angeles, we envision a City that protects its citizens and IProvides services for their well-being; that promotes a healthy economy and responsible II stewardship of our natural beauty; that respects and encourages diversity; and that engages our IIcitizens as partners in making Port Angeles a great place to live, work and play. GOAL: FINANCIAL STABILITY Provide consistent and quality municipal services through the adequacy, utilization, and development of financial resources that maximize return on investment, leverage of outside sources, and equity for local taxpayers. * Update and improve long-range financial projections, data analysis, and trend profiles to facilitate strategic forecasting. * Minimize diminishing operating reserves and maintain fund balances at prescribed policy levels. * Evaluate capital equipment replacement and capital facility support with a long-range plan. * Minimize potential tax, fee, and utility rate increases while reviewing staff and operations to maximize effectiveness. * Pursue outside grants and loans whenever feasible. -1- 79 * Resolve litigation and minimize financial impact on the City through a pro-active risk management strategy. * Increase efficiencies through support efforts to decrease the negative impacts of state imposed mandates and program responsibilities. * Minimize jail costs without reducing public safety through financial, sentencing, and incarceration review and altematives. * Diversify revenue sources to the greatest extent possible. 1.* Pursue and secure outside grants to assist in capital and operational needs. 2. Increase outside revenue/receipt support for recreational programs by 5%. 3.* Renegotiate PenCom service contracts based upon an equitable formula for agency support. 4. Develop an Endowment Fund Ordinance to coordinate community donations. 5. Evaluate the development of a Business Registration program. 6.* Redesign the policies and formula governing the Equipment Rental / Replacement Fund. 7.* Review electric utility rates and analyze the impact of incorporating development incentives. 8. Conduct Utility Rate Analysis for Solid Waste. 9. Conduct Utility Rate Analysis for Waste Water. 10.* Submit a G.O. Bond proposal based upon the final design renovations at the William Shore Memorial Pool. GOAL: INTERGOVERNMENTAL RELATIONS Promote communications, legislative influence, and agency cooperation with all public entities on ;he North Olympic Peninsula, as well as State, Federal, and Tribal agencies which impact our community and environment. * Interact with other public agencies and their staffs in a productive, professional, and participatory process that enables cooperation, fiscal economy, and effective results which serve our community. * Protect the City's water system as it relates to impacts of the Elwha River Dam removal project. * Coordinate major capital projects, financial impacts and resources, and strategic goals to promote a commonly shared vision for future benefits to our community and region. * Strengthen parmerships and communications through joint strategy and planning sessions with other local agencies and community stakeholders. -2- 1.* Develop a Revenue-Sharing Agreement with Clallam County covering the UGA. 2. Renew the Sister-City Agreement with Mutsu City, Japan. 3.* Explore cooperative service opportunities with Clallam County Fire Districts #2 and #3. 4. Foster partnerships and reciprocal programs with other arts organizations. 5.* Finalize the General Agreement with the National Park Service and Lower Elwha Klallam Tribe on the Elwha River Restoration Project. 6.* Negotiate a solid waste agreement with Clallam County and the City of Sequim to develop a transfer station operation at the landfill site. 7.* Coordinate with Clallam County and the PUD to design a sewer extension and connection to our WWTP to serve the eastern UGA. 8. Finalize the agreement with the Lower Elwha Klallam Tribe to allow discharge of wastewater to the City's WWTP for treatment. GOAL: QUALITY MUNICIPAL SERVICES Organize and provide municipal services that are oriented toward meeting the needs of our citizens, effectively utilizing available resources, and achieving improvements in our community's quality of life. * Assure that community support services are provided, within available resources, to aid those segments of our community most in need such as the elderly, disabled, children, and others needing assistance. * Strategically plan municipal services to maximize their efficiency and effectiveness. * Update, modify, and enforce local regulations and codes which reduce nuisances, improve permit processing, and orients regulations in a more user-friendly direction. * Protect and preserve the community's quality of life through public safety services conducted with the highest level of professionalism and integrity. * Assure that the community is served by safe and effective utility and transportation infi-astructure. * Provide programs, facilities, and services which enhance recreational, cultural, and social opportunities for enjoyment by the community. A. General Services: 1. Evaluate an integrated records management system for the Fire Department. 2.* Reduce the number of unnecessary fire and medical aid calls, particularly at care facilities. -3- 3. Develop a Downtown Building Fire Risk Analysis that addresses community fire/ems risks. 4. Conduct an efficiency review for the Equipment Services Division. 5. Evaluate the need for a water reclaim system for the Equipment Services Division. 6.* Develop and adopt a CFP for the Stormwater Utility program. 7. Develop a spill prevention control and counter measures plan for the electrical substations. 8. Oversee the completion of the I-Net by Wave Broadband. 9. Develop a Vulnerability Plan for the water utility. 10. Complete the comprehensive CSO Plan. 11. Evaluate the need of acquiring property adjacent to the WWTP for future expansion. 12.* Develop a cooperative program for routine maintenance at selected park facilities using assistance from volunteers, non-profits, agency and business organizations. 13. Develop a Park Facility Maintenance and Sratetic Plan to iimproe operational efficiency. 14. Expand recreation and arts opportunities by creating two new programs/events. 15. Implement Laser fiche program improvements in Community Development and Public Works Departments. 16. Present a comprehensive community-oriented policing strategy based upon the WRICOPS evaluation. 17. Appoint an officer to serve as the Domestic Violence Coordinator and incorporate improvements to program enforcement and management. 18. Provide core network services to select employees to access work records off-site. 19.* Update the Comprehensive Plan for Parks, Open Space and Facilities. B. Infrastructure Maintenance: 1. Develop bid specifications for replacement of the ladder truck. 2. Complete the replacement of the Fire Department roof. 3. Replace major portions of the concrete water main transmission service. 4. Replace the Spruce Street water pump station. 5. Reduce CSO impacts to Waste Water pump stations #1 and #3. 6. Complete the first phase of a 3-phase project to replace electrical underground service to the Elwha pump station. 7. Repair City Pier and dredge, if necessary. 8. Replace the circuit switches and relays at the "F" Street electrical substation 9. Repair the Oak Street out-fall. 10. Repair the Peabody Heights Weir Facility. 11. Expand the methane gas collection and improve the stormwater and erosion control systems at the landfill. 12. Reactivate the Morse Creek Hydro Facility via lease/sale with the private sector or public operation. 13. Upgrade the downtown traffic signals. 14. Upgrade the traffic signals on Ennis Street at Front and First. 15. Reconstruct Peabody Street from First to Fifth. 16. Renovate and improve City park restroom facilities. 17. Renovate the athletic fields at Shane Park. 18. Renovate Lincoln Park fields #3 and g4. I] GOAL: EMPLOYEE EXCELLENCE IExpand programs and policies that enhance the work environment, stimulate employee Iperformance, and promote customer service to assure the provision of quality municipal services and prepare our employees for the future challenges in municipal government. * Continue leadership training and development for employees. * Incorporate Customer Commitment and Employee Values into the workplace. * Maintain employee incentive programs to encourage creativity and increase morale. * Integrate employees and work divisions with cohesive teamwork and organization. * Emphasize service to the customer with a "can-do" attitude that concentrates efforts toward pro-active results. 1.* Update the City's Personnel Policy / Procedure Manual. 2.* Institute a program for employee recommendations to enhance organizational performance. 3.* Update the Fire Department's Standard Operating Guidelines. 4.* Evaluate the effectiveness of the City's work order and job cost allocation systems. GOAL: COMMUNITY DEVELOPMENT Develop policies and promote implementation measures that enact our Comprehensive Plan, preserve the character of our community, and provide the necessary public facilities and infrastructure consistent with our vision for the future. * Monitor efforts and impacts associated with utility legislation, financing, and operations. * Maintain, replace, expand, and improve necessary public facilities and infrastructure to serve and protect the community's needs within available resources of the Capital Facilities Plan. * Review and evaluate the feasibility and cost/benefits of fiber optic expansion, or other technological source, to provide broadband services and other advanced technical, communication, and information services to the community. -5- * Update and prepare comprehensive plans and strategies to guide our future capacity, quality, design, and capitalization of public facilities and infrastructure. * Comply with intergovernmental regulations and goals that impact our provision and operation of public utilities. * Develop a property management plan for all land and facilities which provides an inventory and information suitable for pro-active decision making. * Evaluate the options and impacts of expanding the UGA and corresponding annexation plan. * Establish a regular maintenance program for City facilities with a comprehensive assessment and replacement analysis completed on a periodic basis. * Promote citizen & business involvement and responsibility in neighborhood maintenance, safety and improvement programs. 1. Complete the design of the PAFAC "Front Yard" Plan 2. Install a sanitary sewer to the Loomis Building at Lincoln Park. 3. Formulate a plan to replace the play equipment at Lion's Park. 4. Develop a design for re-landscaping traffic islands on the east entrance from Hwy 101. 5. Improve the use of the Long House at Lincoln Park. 6. Complete the phased landscaping improvements to Francis Street Park. 7. Complete scheduled capital improvements at the Senior Center. 8. Accomplish Phase I improvements to Elks Park. 9. Evaluate the feasability of a public skate park. 10. Complete construction of the Carnegie Building for conversion to museum operations with the Historical Society. 11. Reevaluate the requirements of the SE reservoir for the high zone system with the cooperation of Clallam PUD. 12. Improve the stormwater discharge at the vicinity of Crown Park. 13.* Undertake the design/permit effort for the 8th Street Bridge Replacement Project. 14. Provide utility support to the renovated "welcome" sign on Front Street by Thurman's. 15. Design the Underground support for the Laurel Street sidewalk from Railroad to First. 16. Design / build a storage shed and aeration system for finished compost at the landfill site. 17. Obtain permits to construct a revetment wall to stabilize the seabluff at the Landfill. 18.* Construct improvements to the sewer and storm systems in the vicinity of Campbell and Park avenues as part of the NICE Neighborhood Program. 19. Extend the electrical service to unserved area by the Airport. 20.* Submit application to Clallam County for expansion of the eastern UGA to Deer Park. 21. Update the critical areas protection requirements as they impact the Port Angeles harbor. 22. Complete the Watershed Management Plan recommendations through the WRIA 18 process. 23.* Finalize proposed amendments to the Comprehensive Plan. 24.* Submit application to Clallam County for expansion of the western UGA. GOAL: ECONOMIC DEVELOPMENT Stimulate the community's economy through a combination of policies and programs which diversify the economic base, support the community and resource-based activities, provide adequate infrastructure and support, promote the opportunities for high technology and innovative applications for our business and industrial base, and establish the comm unity's prominence as the service and activity center of the North Olympic Peninsula. * Recommend and implement economic development strategies and projects, as well as informational reports on local economic activity. * Collaborate with other agencies to promote a timely cleanup and redevelopment of the Rayonier site that serves the best interests of the corporation and the community. * Cooperate with the Port of Port Angeles to stimulate investment and development of all Port property within the Port Angeles jurisdiction. * Support efforts of the Economic Development Council, Port Angeles Downtown Association, Chamber of Commerce, Visitor and Conventions Bureau, and other community agencies to create a positive business climate that stimulates private investment. * Promote tourism and establish linkages with Victoria, B.C., Puget Sound cities, and other Cascadia area communities to enhance economic opportunities. * Revitalize the downtown core and create an economic partnership with local business that encourages economic vitality, encourages pedestrian interaction, and incorporates the objectives of the "Main Street" model. * Explore opportunities to support and promote the economic diversification of our community, especially in the areas of advanced technology, marine industrial, telecommunications, and other potential businesses that can expand our local economy. * Promote participation in public/private partnerships in order to leverage opportunities for outside capital investment, consolidate resources, and seek creative financing. 1.* Commence construction of the International Gateway Project. 2. Secure a lease commitment from the Chamber of Commerce for relocation to the Gateway Visitor Center. 3. Design the parking facility associated with the International Gateway Project. 4. Formulate a development vision for the Rayonier site in cooperation with the owner and stakeholders in the community. 5.* Finalize the Development Agreement for the Hotel/Conference Center proposal on Oak and Front Streets. 6. Design the final phase improvements for the Downtown Water Main and Sidewalk Replacement project. 7.* Develop a financing plan for the proposed sewer extension to the eastern UGA. 8. Apply for outside funding assistance on the International Waterfront Promenade. 1}5 9. Develop a business plan that identifies resources for the Incubator function at the Skills Center. 10. Coordinate the comprehensive plan, zoning, and clean-up standards through MOTCA for the Rayonier site. 11. Analyze the feasability of a Recreation Complex at Lincoln Park involving an ice fink, indoor soccer, multi-purpose facility and aquatic center. 12. Develop a tourism / marketing plan for the PAFAC. 13. Formulate a Business Plan proposal in conjunction with the private sector to develop a Golf Course on Port-owned property south of the airport. 14. Develop the first phase design and utility construction for the Del Guzzi property. 15. Revise the City's parking regulations ordinance. 16.* Facilitate efforts with other public and private stakeholders to formulate an improved waterfront vision and harbor management plan. 17.* Coordinate with the LEKT on development of the "Elwha Landing" project. 18. Market the benefits of the I-Net and expand broadband service capability in the community. GOAL: COMMUNITY LIVABILITY Protect, preserve and enhance the quality of living within our community which fosters a commitment toward excellence in environmental, cultural, social, and physical benefits to our citizens. * Promote responsible efforts of forest management, fish preservation, and other programs that preserve, protect, and balance our community's livability with our natural environment while stimulating economic activity and family wage jobs. * Research and adopt as necessary new ordinances that improve community aesthetics and welfare through responsible enforcement and regulations as well as heightened community awareness. * Acknowledge citizens and businesses for civic contributions, community improvements, and public service in all forms of community participation. * Promote our annual clean-up and recycling events through improved results and increased participation. * Rehabilitate neighborhoods through improvements to infrastructure, development of maintenance programs, and enhancing neighborhood aesthetics. 1.* Update the Animal Control Ordinance and evaluate a regional response for animal control and sheltering services. 2.* Develop an Alarm Ordinance to deal with the incidence of false alarms. 3.* Institute a trial program directed at Downtown Community-oriented Policing to assist business. 4. Develop a comprehensive Brake Ordinance to lessen noise impacts. 5. Expand the Downtown Flower Basket Program. 6.* Assist with special events in the community. 7.* Initiate a development agreement to fluoridate the City's water system. 8. Support property acquisition for Valley Creek restoration. 9. Incorporate the neighborhood planning process into our Comprehensive Plan strategy. 10. Update the Directory of Social and Human Services, and provide a summary of the information on the City's website. 11. Develop a route for the westward expansion of the Olympic Discovery Trail through Port Angeles. GOAL: COMMUNITY RELATIONS Enhance citizen - government communication in order to promote a more responsive and accountable municipal organization which functions with understanding and support for its constituency. * Improve the government access programming and information available on Channel 21 to promote topics of interest, information, and welfare to the community. * Strengthen community participation and interaction in local government affairs. * Develop performance measures to gauge the effectiveness of municipal services and customer satisfaction. * Utilize technology to improve informational exchange and communications between the City and our customers. 1 .* Improve performance benchmarks for the budget. 2.* Initiate the "clic-to-gov" application system. 3.* Enhance performance measures for citizen input into the budget process. 4.* Redesign the city-wide web page with text and links. 5. Increase public programming on Channel 21. 6. Evaluate the installation of public access equipment to broadcast public meetings. 7.* Evaluate City services through a User Satisfaction Survey. 8. Celebrate the 10th anniversary of the Senior Center. 9. Increase marketing of the PA FAC with website, exhibition posters, publications and similar efforts. G:\EXCHANGE\CITYMGRk2004 Council Goals & Department Work Plan.dat CC mtg 1/20/04 87 88 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: January 20, 2004 TO: CITY COUNCIL FROM: Sue Roberds, Assistant Planner SUBJECT: Municipal Code Amendments - 2003 ISummary: Proposed amendments to the Port Angeles Municipal Code. Recommendation: Staff recommends that the City Council open the continued public hearing[ and adopt the attached ordinance citing the findings and conclusions adopted by the Planning[ Commission in support o. f the action. I Background / Analysis: On December 2, 2003, the City Council opened the public hearing on proposed amendments to the Port Angeles Municipal Code. The public hearing was continued due to the need to await a required review period by the State Department of Community, Trade, and Economic Development (CTED). No comment was received from CTED during the comment period so the City may now take an action on the proposed amendments. In the meantime, the City Council's Community Economic Development (CED) Committee met and reviewed the proposed amendments making a few additional minor amendments for clarity. The attached draft ordinance contains the additional changes recommended by the CED Committee. Staffs November 12, 2003, report is attached for your information and contains justification of the proposed Code changes. You will note two changes in comparing the draft ordinance with the staff report: The Planning Commission chose not to address a review of Section 17.08.010 (Accessory Residential Units) at this time due to the detail of that review and because there are no immediatelypressing issues; and the definition of building height proposed in Section 17.08.025"H" has been expanded upon in the ordinance from the staffreport largely due to discussion at the CED meeting. All of the changes are intended to refine, correct, and clarify existing procedures that have been found to be confusing or inflexible. Staff will be available for questions. -S~e-Rob:rds; ATsis~ant Planner Attachments: Ordinance, findings, and conclusions Planning Commission 11/12/03 Minutes excerpt Staffreport C:~MyFiles\DAILY\Cooncilmemo l2OO4, wpd 89 90 ORDINANCE NO. AN ORDINANCE of the City Council of the City of Port Angeles, Washington, amending City land use ordinances to be consistent with other City ordinance provisions and recent changes in State law, to provide definitions and clarification of existing regulations, and to streamline the permitting process, and amending Ordinances 493, 1631, 1709, and 2911, as amended, and Chapters 11.16, 16.08, and 18.02 and Title 17 of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES HEREBY ORDAIN as follows: Section 1. Ordinance 493 and Chapter 11.16 of the Port Angeles Municipal Code are hereby amended by amending PAMC 11.16.070 to read as follows: 11.16.070 Enforcement Authority. It shall be the duty of the C-t-fiefo'Hhvtiee Building Official or designee to notify the owner or owners of unnumbered houses of the requirements of this Chapter that unless such proper number is placed thereon within thirty days thereafter on such house or houses, the Chief Building Official shall cause a complaint to be made against such offending owner or owners and upon conviction thereof, be punished as provided in Section 1.24.010. Section 2. Ordinance 1631 as amended and Chapter 16.08 of the Port Angeles Municipal Code are hereby amended by amending PAMC 16.08.030 to read as follows: 16.08.030 - Definitions. A. ACCESS STREET - A street with the main function of providing access to adjacent properties or for local traffic. B. BUFFER STRIP - An area or strip of land located and planted with trees and shrubs to provide a screen between conflicting land uses. (Parks, playgrounds and the site of public buildings are sometimes used as a buffer.) 91 -1- C. COLLECTOR ARTERIAL STREET - A street which provides for movement within the smaller areas which are often definable neighborhoods and may be bound by higher class (minor or principal) arterials. Collector arterials serve very little "through traffic" but serve a high portion of local traffic requiring direct access to abutting land uses. D. COMMISSION - The City of Port Angeles Planning Commission. E. COMMUNITY DEVELOPMENT DEPARTMENT OR DEPARTMENT - The City of Port Angeles Community Development Department. F. COMPREHENSIVE PLAN - A Comprehensive Plan adopted by the Council in compliance with the Growth Management Act of 1990 and which indicates the general locations recommended for residential, commercial, and industrial land uses or zones and for streets, parks, public buildings, and other public improvements. The Comprehensive Plan includes all its Appendices and individual comprehensive service and facility plans such as the Capital Facilities Plan, the Comprehensive Water Plan and the Comprehensive Parks Plan. G. COUNCIL - Port Angeles City Council. H. CROS SWALK-WAY - A right-of-way dedicated to public use, ten feet or more in width, which cuts across a block to facilitate pedestrian access to adjacent streets and properties. I. CUL-DE-SAC - (Court or Dead End Street) - A short street having one end open to traffic and being permanently terminated by a vehicle tm-around. J. DEDICATION - The deliberate appropriation of land by an owner for public uses, reserving to the owner no other rights than such as are compatible with the full exercise and enjoyment of the public uses to which the property has been devoted. The intention to dedicate shall be evidenced by the owner by the presentment for filing of a final subdivision plat showing the dedication thereon. Acceptance of the dedication by the City shall be evidenced by the approval of such final subdivision plat. K. DESIRED URBAN DESIGN OF THE CITY - The land use pattern and street system as described by the Comprehensive Plan land use map and policies, the zoning map and regulations, the subdivision regulations, and the Urban Services Standards and Guidelines. L. EASEMENT - A grant by the property owner of the use of a strip of land by the public, a corporation, or persons for specific purposes. M. FINAL PLAT - The final drawing of the subdivision and dedication prepared for filing for record with the County Auditor and containing all elements and requirements set forth in this Chapter. 92 -2- N. IMPROVEMENTS - Streets, with or without curb or gutter, sidewalks, crosswalk-ways, water mains, sanitary and storm sewers, street trees, power and other appropriate items. O. LOT - A portion of a subdivision or other parcel of land intended as a unit for transfer of ownership or for development. P. LOT FRONT - Unless otherwise specified on a plat, the narrow width of a lot which abuts a public street shall be considered the front of said lot. Q. MINOR ARTERIAL STREET - A street which provides for movement within the large sub-parts prescribed by principal arterials. Minor arterials may also serve "through traffic" but provide much more direct service to abutting land uses than principal arterials. R. OWNER - A person, firm, association, partnership, private corporation, public or quasi-public corporation, or any combination thereof. S. PLANNED RESIDENTIAL DEVELOPMENT (PRD) - A planned residential development is a site specific development which has been approved by the City Council under the provisions of Chapter 17.19 of the Port Angeles Municipal Code. It may include a subdivision of land in which residential lots are designed in clusters of individual lots with park and open space areas between clusters and in which lots may be below the minimum lot widths and lot areas required by the Zoning Code. T. PRELIMINARY PLAT - An approximate drawing of a proposed subdivision showing the general layout of streets and alleys, lots, blocks, and other elements of the subdivision consistent with the requirements of this Chapter. U. PRINCIPAL ARTERIAL STREET - A street which provides for movement across and between large sub-parts of an urban region and serve predominantly "through trips" with minimum direct service to abutting land uses. V. STREET - A right-of-way, dedicated to public use, which provides vehicular and pedestrian access to adjacent properties. W. SKETCH - A drawing showing proposed lot-layout, building line setbacks and proposed locations and width of streets, width and area of each lot, sanitary and storm drainage. X. SUBDIVIDER - DEVELOPER - A person who undertakes the subdividing or the resubdividing of a lot, tract or parcel of land into two or more lots or other divisions of land for the purpose, immediate or future, of transfer of ownership or development, including all changes in street or lot lines. 93 - IXJ~ k~JYJL~JJJ~ UX ~ iUt~ tX~L U~ ~VVi UJ J~JJU liJtU XJV~ UJ JJJUJ~ [Ukb UJ ULJJCA UIVJ~JUAJ UJ J~IJU IUJ LJJ~ ~U~ JJJJJIJ~UJ~L~ Ui X~t~J~ Ul tl~JJ~l~l UI U~JI~I~JJJ~ UX n,~iuuu,~ a,, u,,a,,g~a iii street ~, ,~ ,.,~=. The division or redivision of land into five or more lots, tracts, parcels, sites, or division for the pu~ose of sale, lease, or transfer of ownership. Section 3. Ordinance 1709 and Title 17 of the Po~ Angeles Municipal Code are hereby amended by amending PAMC 17.08.025 to read as follows: 17.08.025 - "D" A. Density - the ratio of the number of dwelling units per area of land, e.g., 7,000 square foot lots would allow for a maximum density of 6.22 dwelling units per acre. B_~. Detached building - a building separated a minimum of 6 feet from another building. B.C Development - any activity which would alter the elevation of the land, remove or destroy plant life, cause structures of any kind to be installed, erected, or removed, divide the land into two or more parcels, or any use or extension of the use of the land. e D. District - a portion of a planning area which is defined by the primary uses located in that portion of the planning area. D E Dormitory - a residence hall providing sleeping rooms, with or without eating facilities. EF. Duplex- a residential building containingtwo one-family dwelling units within the four walls of the building. f: G. Dwelling - a building, or portion thereof, but not an automobile house trailer, designed or used exclusively for residential occupancy, including one-family dwellings, two-family dwellings, and multi-family dwellings, which dwellings are constructed in accordance with the Uniform Building Code or, in the case of one-family dwellings, are constructed as manufactured homes in accordance with the requirements set forth in PAMC 17.08.070A, but not including hotels, motels or lOdging houses. ~ H__. Dwelling, Multi-family - a building or a portion thereof containing three or more dwelling units. H 1. Dwelling, One-Family - a building containing one dwelling unit only. } J. Dwelling, Two-Family - a building containing two dwelling units only. 3 K Dwelling Unit - one or more rooms which are arranged, designed or used as living quarters for one family only. Individual bathrooms are not necessarily provided, but complete single kitchen facilities, permanently installed, shall always be included for each dwelling unit. 94 - 4- Section 4. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending PAMC 17.08.045 to read as follows: 17.08.045-"H" A. Hedge - the special application of shrubs or other plants that have been planted close together so that they form a thicket and an unbroken line, acting as a space boundary or creating a visual screen. An individual tree cannot be a hedge by itself. B. Height - total distance in feet from average ground elevation at perimeter walls as determined by the final grade noted on the building plan approved by the City to top of sqgrr-or the structure, except that television antennae, roof mounted mechanical equipment, chimneys, and other appurtenances such as architectural features including ornamental cupolas, domes, and spires not exceeding ten feet in height and diameter are exempt from height requirements. C. Home Occupation - is an occupation or business activity which results in a product or service, is conducted in whole or in part in the dwelling unit, and is clearly incidental and subordinate to the residential use of the property. D. Hospital - an institution specializing in giving clinical, temporary and emergency services of a medical or surgical nature to human patients and licensed by Washington State Law. E. Hospital, Mental - (Including treatment of alcoholics) - an institution licensed by Washington State Agencies under provisions of law to offer facilities, care, and treatment for cases of mental and nervous disorders and alcoholics. F. Hostel - a residential structure or commercial building where transient accommodations (daily or weekly) for the traveling public are provided and for which the accommodations contain no more than one shared kitchen facility and do not have individual sleeping rooms. Hostels are differentiated by housing type and/or owner occupancy as follows: aa_)_ Owner occupied single family residential hostels are allowed in the same zones as Bed and Breakfasts by approval of a Special Use Permit. b_)_ Non-owner occupied commercial structure hostels are allowed by the same process and in the same zones as motels. F'G. House pets - domestic animals such as dogs, cats, fish, birds, rodents, and reptiles, not including inherently dangerous species of animals, which sleep and are primarily housed in a dwelling unit together with their owners. 95 -5- Section 5. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by adding Section 17.08.087 to read as follows: 17.08.087 - "Q" Quasi-Public - a characteristic of seemingly like but not actually being of a public enti _ty, having the characteristics of being public such as open and available to all citizens without discrimination of any kind, benefitting the public, providing a nonprofit service or facility, and receiving assistance from a governmental agency; quasi-public entities include but are not limited to nonprofits and other groups, such ,as the International Red Cross, YMCA, YWCA, and Serenity House, for which membership in the organizations is not required to receive services or use the facilities. Section 6. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.13.080 as follows: 17.13.080 Trailers. House trailers, automobiles, automobile trailers, mobile homes, park model manufactured homes, boats, recreation vehicles, vacation trailers and campers used for residential purposes shall not be permitted for occupancy in the City of Port Angeles except in approved Trailer Parks or as permitted by Section 17.95.060 PAMC (Temporary Use Permit). Section 7. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.15.040 as follows: 17.15.040 Conditional Uses. A. Art galleries and museums. B. Assisted living facilities. C. Child day-care centers and pre-schools. D. Churches. E. Golf courses. F.. Group Homes and hospices. G. Libraries. H. Mortuaries. t-} I. Nursing and convalescent homes. ~ J. Public and private schools. 3 K. Public parks and recreation facilities. t~L. Residential care facilities. t: M. Social service agencies providing 24-hour residential care. M N. Utility buildings and structures. 74 Q. Other uses compatible with the intent of this Chapter. 96 -6- Height - total distanct~t~n feet from average ground elevation at perimeter walls as determined by the final grade noted bf the building plan ar)proved by the Cit~ fas. inng as the final grade is not higher the ~i§~g P~e,alteration grade at the center of the :t01¢), to the. top o f sign-crt t.h e structure, except that television antennae, roof mounted mechanical equipment, chimneys, and other appurtenances~, exempt from height requirements.~ Other appurtenances include architectural feamre~:such as ornamental cupolas, domes, and spires/not exceeding ten feet in height and diameter/~hich are dSO exempt from height requiremer~ts. Section 8. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.21.040 as follows: 17.21.040 Permitted Uses. A. Art galleries and museums. B. Assisted living facilities. C. Bakery shops. D. Banks, financial institutions, insurance and real estate services offices. E. Barber shops, beauty shops. F. Business and professional offices. G. Child day-care centers and pre-schools. H. Delicatessens, grocery stores. I. Drug stores, pharmacies. J. Group homes and hospices. K. Libraries. L.__:. Mortuaries /~ M._~.Medical/dental offices and clinics and laboratories. tM N.__:. Nursing and convalescent homes. N.O_._:. Public parks and recreation facilities. t3 P~ Repair services, such as appliance repair, shoe repair, and TV and stereo repair services. P O. Residential care facilities. Q R. Residential uses that are permitted in the RHD zone and comply with the RHD area and dimensional requirements. R: S. Restaurants, cafeterias. S T._~.Self-service laundries. :F U__:. Specialty shops: such as gift, florist, hobby, antique, candy, ice cream, video rental, bicycle, book, computer, toy, retail pet stores. V.__:. Veterina~. offices and clinics for small animals. Section 9. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.21.160 as follows: 17.21.160 Conditional Uses. A. Churches B. Fire Stations. C__:. Frozen food or cold storage lockers. t~ D. Gasoline service islands, accessory to convenience or grocery store. ~ E. Motels r--___. Off-street parking lots. 97 -7- F- G. Self-service car washes. CrH. Social clubs, lodges, and fratemal organizations. H I_. Utility buildings and structures. t-- J. Other uses compatible with the intent of this Chapter. Section 10. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.22.040 as follows: 17.22.040 Permitted Uses. A. Art galleries and museums. B. Bakery shops. C. Banks, financial institutions, insurance and real estate services offices. D. Barber shops, beauty shops. E. Business colleges; music, art, and dance schools. F. Business and professional offices. G. Child day-care centers and pre-schools. H. Churches. I. Delicatessens, grocery stores, supermarkets. J. Drug stores, pharmacies. K. Hardware stores. L. Libraries. M. Medical/dental offices and clinics and laboratories. N. Public parks and recreation facilities. O. Repair services, such as appliance repair, shoe repair, and TV and stereo repair services. P. Residential uses that are permitted in the RHD zone and comply with the RHD area and dimensional requirements. Q. Restaurants, cafeterias. R. Self-service laundries. S. Service Stations. T. Specialty shops: such as gift, florist, hobby, antique, candy, ice cream, video rental, bicycle, book, computer, toy. retail pet stores. U. Taverns and cocktail lounges. V_.: Veterinary_ offices and clinics for small animals. Section 11. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.22.160 as follows: 17.22.160 Conditional Uses A. Fire Stations. 98 -8- B. Frozen food or cold storage lockers. C. Motels. D. Off-street parking lots. E. Self-service car washes. F. Social clubs, lodges, and fraternal organizations. G. Utility buildings and structures. H. Other uses compatible with the intent of this Chapter. Section 12. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.23.040 as follows: 17.23.040 Permitted Uses. A. Retail: 1. Auto supply stores, service stations, self-service gas islands, and tire shops. 2. New and used dealerships of automobiles, trucks, trailers, motorcycles, recreational vehicles, tractors, boats, including related sales, leasing, and servicing. 3. Building material stores, cabinet shops, glass stores, hardware stores, lumber yards, paint stores, and plumbing supply stores. 4. Businesses selling medical supplies, goods, instruments, medicine, and similar items. 5. Chain saw sales and service stores. 6. Commercial recreation establishments, such as bowling alleys, theaters (movie and others), skating rinks, driving ranges, putt-putt golf courses, and video arcades. 7. Farm equipment stores, garden supply stores, nurseries. 8. Food and beverage establishments, such as cocktail lounges, cafes, cafeterias, drive-in restaurants, restaurants, take-out lunch stands, and taverns; provided that drive- in restaurants, restaurants with cocktail lounges, and taverns, all of which have direct customer access to an alley abutting residentially zoned property, shall be conditional uses. 9. Food item retail sales outlets, such as bakery shops, candy and ice cream stores, delicatessens, fruit and vegetable stands, grocery stores, liquor stores, meat and fish markets including frozen or cold storage food lockers, and supermarkets. 10. General merchandise stores, such as catalogue sales stores, clothing and shoe stores, department stores, drug stores, second-hand stores, antique stores, pawn shops, sporting goods stores, and variety stores. 11. Household furnishings stores, such as appliance stores, furniture stores, office, equipment stores, and stereo stores. 12. Mortuaries. 1~ 3. Motels; and hotels,-nnd-ahx~t-~. 1 ~ 4. Specialty shops, such as bicycle, book, computer, florist, gift, hobby, toy, retail pet stores, video rental, antique, candy, ice cream. 99 -9- 14 5. Shopping centers, not exceeding 100,000 square feet in building floor area. B. Services: 1. Art, dance, voice, and music schools. 2. Art galleries and museums. 3. Business colleges and trade schools. 4. Business and professional offices. 5. Business services offices, such as accounting, tax, employment, and management consulting services. 6. Chemical dependency treatment centers. 7. Child day-care centers and pre-schools. 8. Churches. 9. Detoxiflcation centers. 10. Equipment rental stores. 11. Financial services offices, such as bail bond stores, banks, financial institutions, insurance companies, real estate services, stock brokerages, and title companies. 12. Furnishings repair shops, such as upholstering and reupholstering shops. 13. Governmental and social service agency offices. 14. Laundries, commercial, dry cleaning shops, laundries, self-service and tailor shops. 15. Libraries. 16. Medical/dental offices and clinics and laboratories. 17. Personal services facilities, such as barber shops, beauty shops, exercise and reducing studios, and travel agencies. 18. Printing, blueprinting, photo developing and reproduction, and sign shops. 19. Public parks and recreation facilities. 20. Repair services shops, such as appliance repair, shoe repair, and TV and stereo repair services. 21___,. Veterinar~ offices and clinics for small animals. C. Institutional: 1. Social l~clubs,and lodges, and fraternal organizations. D. Residential: 1. Residential uses that are permitted in the RHD zone and comply with the RHD area and dimensional requirements. E. Transportation and Communication: 1. Convention centers, auditoriums. 2. Ferry, seaplane, airplane, and helicopter facilities. 3. Mass transit terminals. 4. Parcel delivery service terminals. 5. Radio stations, TV stations, and newspaper buildings. 6. Vehicular services buildings, such as ambulance service, automotive and truck rentals, and vehicle maintenance and repair shops, not including auto body and paint shops and auto engine repair shops. 100 -10- F. Wholesale: I. Storage services buildings, such as frozen food and cold storage lockers, mini-warehouses, transfer, moving and storage facilities. 2. Warehouse buildings and yards. 3. Wholesale stores. G. Mixed Commercial/Residential Developments. Section 13. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.23.160 as follows: 17.23.160 Conditional Uses. A. Auto body and paint shops and auto engine repair shops. B. Drive-in restaurants, restaurants with cocktail lounges and taverns, all of which have direct customer access to an alley abutting residentially zoned property. C. Fire Stations. D. Licensed impound yards. E. Massage parlors, saunas and steam baths, as primary use. F. Microbreweries G. Off-premises outdoor advertising signs H. Off-street business parking structures and lots. I. Recreational vehicles, vacation trailers, and campers courts and parks. J. Salvage and recycling buildings. K. Shopping centers, exceeding 100,000 square feet in building floor area. L. Social service agency buildings providing 24-hour residential care. M. Utility buildings and structures. · ~L~,,~,~y ,~x,~,~, ,~l~,,~o ,~,,~ _Kt~ennels, provided: 1. buildings and structures are soundproof. 2. all run areas are surrounded by an 8-foot solid wall or fence. 3. animal runs are to be constructed in such a manner that no animal can see another. O. Other uses compatible with the intent of this Chapter. Section 14. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.32.020 as follows: 17.32.020 Permitted Uses. A. Manufacturing buildings for: 1. Clothing, shoes, and garments. 2. Electrical, electronic, and communications equipment. 3. Handicrafts, jewelry, musical instruments, and toys. -11- 101 4. Assembly of machinery, such as but not limited to engines, vehicles, boats, aircraft, and parts thereof. 5. Medical, dental, optical, and orthopedic instruments and appliances. 6. Assembly of metal products, such as small arms, pens, office furniture, tools, and household appliances. 7. Microbreweries. 8. Assembly of mobile and modular homes and home components. 9. Wood products, such as cabinets, furniture, fixtures, and pre-fabricated building components. B. Retail: 1. Adult entertainment businesses. 2. Auto and truck service stations, gasoline service islands. 3. Chain saw sales and service stores. 4. Cocktail lounges and taverns. 5. Restaurants and cafes. 6. Retail establishments accessory to building materials, electrical, and plumbing supplies. C. Wholesale Distribution: 1. Warehouse buildings and yards. 2. Wholesale stores. D. Services: 1. Building maintenance and janitorial services buildings. 2. Equipment rental stores, including heavy_ equipment. ~3. Laundry and dry cleaners buildings. ~34_. Machinery maintenance and repair shops. 45. Mini-warehouses. 56. Business and professional offices. -67. Research and development laboratories. 78_. Storage yards and maintenance shops for builders, contractors, and governmental agencies. 9. Veterinary_ clinics, offices, and kennels. E. Transportation and Communication: 1. Airports, airport terminals, and related facilities. 2. Freight companies terminals. 3. Household moving and storage buildings. 4. Mass transit terminals. 5. Off-street business parking structures and lots. 6. Parcel delivery service buildings. 7. Printing, publishing, and book-binding buildings. 8. Vehicular services facilities, such as automotive and truck rentals, vehicle maintenance and repair shops, auto and truck body and paint shops, and auto and truck engine repair shops. 12- 102 ' 9. Utility buildings and structures. Section 15. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.32.040 as follows: 17.32.040 Conditional Uses. A. Manufacturing buildings for: 1. Processing of food products, such as meat, fruit, vegetables, seafood, beverages, vegetable oils, and dairy products. 2. Pharmaceutical and drug prOducts. 3. Plastic and other synthetic products. 4. Specialized small mechanical parts, tools, die-casting, bearings, patterns, and other similar products, welding shops, and machine shops. B. Other: 1. Agricultural uses, defined as commercial farming and animal husbandry. 2. Fire stations. 3. Off-premises outdoor advertising signs. 4. Public juvenile detention facilities, where: a. The average daily noise levels (ldn) do not exceed 45 decibels for interior sleeping quarters, or such other standard as is generally accepted; and b. The existing and potential industrial uses will not adversely impact the detention center. 5. Public parks and recreation facilities, where: a. The average daily noise levels (ldn) do not exceed 45 decibels for interior portions of the buildings; b. There are no existing industrial uses in the vicinity which would adversely impact the use; and c. In the event a change in circumstances is found by the Planning Commission which would result in potential adverse impacts on or land use conflicts to an approved use, the conditional use permit shall become void and the use shall cease. 6. Radio towers exceeding thirty-five (35) feet. 7. Social service agencies providing 24-hour residential care, where a. The average daily noise levels (ldn) do not exceed 60 decibels for exterior portions of the site and 45 decibels for interiors of living quarters; b. There are no existing industrial uses in the vicinity which would adversely impact the residential use; and c. In the event a change in circumstances is found by the Planning Commission which would result in potential adverse impacts on or land use conflicts to an approved residential use, the conditional use permit shall become void, and the residential use shall cease. 8. Vetcrinai~v- ,.l~,~, ,,~,,~, ,~-,~ ~,~o. 98. Small scale sawmills, where: a. The sawmill, including the sawmill site and the total area of -13- 103 operations, occurs on an area of one-half acre or less, including the storage of logs and finished products; b. The gross weight of the sawmill is no greater than ten thousand pounds; c. The hours of operation are limited from 7:00 a.m. to 6:00 p.m. Monday through Friday; d. All lighting is directed away from residential areas; e. Noise levels comply with Chapter 173-60 WAC, to the extent applicable; and f. Wood waste management is conducted to avoid excessive accumulation of wood waste. -1-09_. Other uses compatible with the purpose of this Chapter. Section 16. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.40.040 as follows: 17.40.040 Permitted Uses. A. Bleachers, grandstands (subject to review by Planning Commission). B. Bridle trails. C. Cemeteries and crematoriums. D. Civic buildings & governmental offices. E. Common open space. D. Conventions centers (publicly owned) and associated activities. E. Fire stations. H. Hospitals. I. Landfills, sanitary. J. Libraries. K. Marinas, boat storage, maritime and harbor activities. L. Municipal pool. M. Museums. N. Off-street parking structures and lots. O. Parks, greenbelts. P. Picnic areas and facilities. Q. Playfields. R. Playgrounds. S. Public R:recreation structures and facilities. T. Reservoirs. U. Schools and school related facilities. V. Single family residences which meet the requirements of the RS-7 District. W. Streets, sidewalks, trails, and roads. X. Utility buildings and structures. -14- 104 Section 17. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending 17.40.050 as follows: 17.40.050 Conditional Uses. 1_. Quasi-public recreation structures and facilities. 2_:. Other uses compatible with the intent of this Chapter. Section 18. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by adding Section 17.96.125 to read as follows: 17.96.125 - Nonresidential Dwelling Prohibition. House trailers, automobiles, automobile trailers, mobile homes, park model manufactured homes, boats, recreation vehicles, vacation trailers and campers shall not be used for residential purposes in the City_ of Port Angeles except in approved Trailer Parks or as permitted by Section 17.95.060 PAMC (Temporary_ Use Permit). Section 19. Ordinance 1709 and Title 17 of the Port Angeles Municipal Code are hereby amended by amending Table A as referenced in Section 17.10.050 and 17.11.050 and attached to this Ordinance as Exhibit "A". Section 20. Ordinance 2911 as amended and Chapter 18.02 of the Port Angeles Municipal Code are hereby amended by amending PAMC 18.02.020 to read as follows: 18.02.020 - Development Applications. A. The following applications for development shall be processed in accordance with the requirements of this Chapter: subdivisions, short-pFa~, planned residential developments, conditional uses, unclassified uses, shoreline substantial development permits, approvals required by the Environmentally Sensitive Areas Ordinance and Wetlands Ordinance, site specific rezones authorized by the Comprehensive Plan, and all other land use development, or environmental permits or licenses, including but not limited to building permits, other construction permits, and clearing and grading permits, which are not categorically exempt from Chapter 43.21C RCW or for which environmental review has not been completed in connection with other project permits. B. The following applications for development shall be specifically excluded from compliance with the requirements of this Chapter: landmark designations, right-of-way use permits, street vacations, other approvals relating to the use of public areas or facilities, boundary line adjustments, and all permits not addressed in PAMC 18.02.020A, including but not limited to -15- variances, which are categorically exempt from Chapter 43.12C RCW or for which environmental review has been completed in connection with other project permits or for which the development project is subject to a federal disaster declaration. Section 21 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, is held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 22 - Effective Date. This Ordinance shall take effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the __ day of January, 2004. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: Craig D. Knutson, City Attorney PUBLISHED: By Summary G:\GROUP~ATTYCLRK~2003-15.0rd.wpd January 15, 2004 -16- 106 108 RECOMMENDED CONDITIONS, FINDINGS AND CONCLUSIONS IN SUPPORT OF MUNICIPAL CODE AMENDMENT - MCA 03-02 - CITY OF PORT ANGELES Findings: Based on the information provided in the Department of Community Development Memorandum in support of Port Angeles Municipal Code Amendment MCA 03-02 dated November 12, 2003, including all information in the public record file, comments and testimony presented during the public hearing, the discussion and deliberation, the City of Port Angeles Planning Commission hereby finds that: 1. The City of Port Angeles Department of Community Development proposed Municipal Code Amendment MCA 03-02 which would amend Sections 11.16.070 (Building Numbering); 16.04.100 (Preliminary Short Plat Approval); 16.08.030 (Subdivision Definitions); 17.08.025, 17.08.045, and 17.08.087 (Zoning Definitions); 17.13.080 (Residential Trailer Parks); 17.21.040 (Commercial Neighborhood Zone Permitted Uses) and 17.21.060 (Commercial Neighborhood Zone Conditional Uses); 17.22.040 (Commercial Shopping District Permitted Uses) and 17.22.060 (Commercial Shopping District Conditional Uses); 17.23.040 (Commercial Arterial District Permitted Uses) and 17.23.060 (Commercial Arterial District Conditional Uses); 17.15.040 (Residential High Density Conditional Uses); 17.32.020 (Industrial Light Zone Permitted Uses); and 17.40.040(S) (Public Buildings and Parks Permitted Uses); and 17.96.125 (Administration and Enforcement) of the Port Angeles Municipal Code to clarify and further define and streamline standards contained therein, and to amend the Planning Commission Bylaws by updating information and setting an earlier meeting time. 2. During the year, staff notes areas in the Municipal Code, particularly with regard to land use issues, that may need clarification, do not match current interpretation or policy, are obviously in error, or have become outdated. Proposals are then formulated and forwarded to the Planning Commission for a recommendation to the City Council for subsequent action. Municipal Code Amendment MCA 03-02 is proposed as an effort to revise and update current wording found in various sections of the Municipal Code that is confusing, correct errors, and streamline the development process. 3. It is Community Development Department staff's belief that when the City was identifying those application processes covered by the State of Washington's 1996 consolidated permit processing regulations, short subdivisions were mistakenly included. The definitions found in 36.70(B) RCW and 58.17.020 RCW support the belief that short subdivisions were not intended to be included in the consolidated review process but should have remained in the category of administrative processes not requiring extraordinary review or public hearings. Additionally, although Section 18.02.020 PANIC includes short subdivision processes in those permits to be processed through the consolidated permit review procedures, that information was not repeated in Section 16.04.020 PAMC which contains the City's short subdivision process procedures. 109 Findings and Conclusions - MCA 03-02 January 20, 2004 CITY OF PORT ANGELES Page 2 4. Per Section 17.96.100 PAMC Amendments, in determining if an amendment to these regulations [zoning] is needed, the City Council shall give due consideration to the proper relationship of such amendment to the Comprehensive Plan and the City's entire zoning regulations. Any amendment adopted by the City Council may be modified from the form in which it is advertised within the limits necessary to relate properly such amendment or amendments to the Zoning Regulations. Final action on such modifications shall be subject to review and report of the Planning Commission prior to final passage by the City Council. 5. The City's Comprehensive Plan and Land Use Map have been reviewed with respect to the proposal. Growth Management Element Goal A and Policy A. 1; Land Use Element Map, Goal, Policies and Objectives Goal A, Policy A.2, Objective 1; Residential Goal C, Policy 1; Commercial Policies Goal D, Policy 1, and Goal E, Policy 3, were found to be the most relevant with regard to the proposal. 6. Public notification of the intent to review the City's Municipal Code with the intent to make minor amendments for clarification and correction purposes was placed in the Peninsula Daily News on October 28, 2003. No written public comment was received during the comment period. 7. The City of Port Angeles SEPA Responsible Official issued a Determination of NonSignificance on November 10, 2003, for the proposal. This satisfies the City's responsibility under the State Environmental Policy Act. 8. The Port Angeles Planning Commission conducted a public heating on November 12, 2003, for consideration of the proposed amendment. Following the heating, the Planning Commission forwarded a recommendation of approval of the proposed amendments to the City Council that will consider the proposed Municipal Code Amendments at a public hearing on December 16, 2003. 9. The Port Angeles City Council conducted a public hearing on December 2, 2003, in consideration of the amendments as proposed by the Planning Commission and staff The heating was continued to January 20, 2004, to allow for a required review period by the State of Washington Department of Community, Trade, and Economic Development. No comments were received during the review period. Council conducted a continued public heating for consideration of the proposed amendments on January 20, 2004. 110 Findings and Conclusions - MCA 03-02 January 20, 2004 CITY OF PORT ANGELES Page 3 Conclusions: Based on information provided in the Department of Community Development Staff Report dated November 12, 2003, for MCA 03-02, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As proposed, the Municipal Code Amendments are consistent with the goals and policies of the City's Comprehensive Plan including but not limited to: Growth Management Element Goal A; Land Use Element Map Goal A, Policy A.2, and Objective A. 1, Residential Goal C, Policy 1; Commercial Goal D, Policy 1 and Goal E, Policy 3. 2. Specific amendments will result in clarification of existing information contained within the text of the City's zoning, subdivision and building numbering sections of the Port Angeles Municipal Code, and bylaws for the Planning Commission making the information more readily understood. The proposed amendments will correct an error in regulations identifying the processing procedure for short subdivision applications as was intended by the State's RCWs as if processed through the consolidated permit processing regulations, processing for short subdivision applications would be extended an unnecessary amount of time. 3. As proposed, the amendments contained in MCA 03-02 are in the public use and interest and will further clarify the intent of existing regulations and streamline the permit application process. Adopted by the Port Angeles City Council at its meeting of January 20, 2004. Richard Headrick, Mayor Becky J. Upton, City Clerk 111 112 Planning Commission Minutes November 12, 2003 Page 5 Planning Commission Minutes Excerpt MUNICIPAL CODE AMENDMENT - MCA 03-02 CITY OF PORT ANGELES, City- wide: Minor amendment and corrections to Titles 11, 16, 17, and 18 of the Port Angeles Municipal Code and to the Planning Commission's Bylaws. Chair Nutter opened the public hearing. Assistant Planner Sue Roberds worked through the list of proposed Code Amendments item by item with the Commission. Members concurred that amendments proposed to Sections 16.04, 16.08 would clarify and streamline existing procedures. In discussion of clarification to the definition of and intent of accessory residential units found in Section 17.08, Director Collins responded that standards allowing accessory residential dwelling units were developed to assist with housing concerns by providing for people who own larger residential structures to provide an apartment for those seeking housing while thereby affording themselves a rental income allowing many to retain their homes. Accessory residential units (ARUs) also provide for a mix of housing opportunities. Commissioners Schramm and Nutter expressed concern that what can result with current standards for ARUs is the avoidance of zoning regulations by essentially allowing duplex type uses without the additional lot coverage that is required when such multiple residential uses are developed. While duplex (two family) uses require 10,500 square feet of lot area, ARUs can be established on a 7,000 square foot lot without additional area and may result in the same impact. Requiring a standardl 0,500 square foot lot area for two family uses in the RS-7 zone (14,000 for RS- 9 zone) was discussed as a way to eliminate the ability for such development to occur that would defeat the zoning standards for greater than single family development in residential zones. Currently, ARU regulations allows for multi family uses in all residential single family zones which could cause significant impact to a neighborhood without additional lot area to accommodate resulting impacts. While there is an acceptance that duplex uses can be scattered throughout the City by conditional use permit on larger lots with specific development standards, the current ARU process allows for similar development without additional area standards on any single family lot in the City. Director Collins favored allowing accessory residential units as permitted uses rather than by conditional use permit. He did not agree that if detached from the single family structure, ARUs would be more enforceable or more easily recognized. Commissioner Pittis noted that the primary goal for zoning standards is to protect neighborhoods and property values while providing some assurance of the type of development that will occur in a neighborhood to property owners and potential property owners. Following lengthy discussion regarding protecting the quality of single family neighborhoods, how to ensure that approved ARUs are not expanded into duplex uses, and a possible moratorium on the establishment of such uses until the issue of development standards is further reviewed, it was decided to continue discussion on this issue to a later time following consultation with the City's attorney. Commissioner Pittis moved to separate the proposed Code Amendment to Section 17.08.010(A) from consideration at this time until the City's attorney can be consulted on the 115 Planning Commission Minutes November 12, 2003 Page 6 issue including the possibility of a moratorium, and to refuse applications for such uses until a decision has been reached. The motion was seconded by Commissioner Norton and passed 6 - 0. Commissioner Philpott noted that while he voted for the motion, he did not like the possibility of a moratorium. Section 17.08.087 "Q" (Definitions) was discussed relative to "quasi public" uses. Commissioner Hewins did not agree that staff's proposed definition should include non recreational uses but only "quasi" recreational uses. It was decided that to clarify the intent of development allowed in the Public Buildings and Parks Zone, the wording found in 17.40.040(S) should be amended such that recreational uses are specified as needing to be public (Public recreation structures and facilities) rather than simply "Recreation structures and facilities" and that "Quasi public recreation structures and facilities" could be added as a conditional use permit. Wording was proposed allowing "Veterinary offices and clinics for small animals" to commercial zones and "veterinary offices and clinics" was added to Section 17.23.040 Permitted Uses, the Industrial, Light zone, with kennels being allowed by conditional use to Section 17.23. Wording was added to Section 17.96.125 (Residential Trailer Park) to confu'm that automobiles are not considered appropriate for residential occupancy, and a repeat of the section Non Residential Dwelling Prohibition" was added to Section 17.96.125 (Administration and Enforcement) so that it will be more easily referenced. Changes to the Commission's bylaws included an amendment to the meeting time from 7:00 p.m. to 6:00 p.m. to coincide with the City Council's earlier meeting time and for citizen convenience, and amendments to Sections 11 (Voting) and 13 (Conflict of Interest and Appearance of Fairness) were proposed for clarification and update purposes only. An amendment to Section 11.16.070 Enforcement Authority was approved such that it shall be the responsible of the Building Official rather than the Police Chief to notify persons who reside in unnumbered residential structures to number their homes within a specified period or be fined. There being no public testimony, Chair Nutter closed the public hearing. Following brief discussion, Commissioner ltewins moved to recommend approval of the amendments as proposed to Sections 11, 16, and 17 of the Port Angeles Municipal Code citing the following findings and conclusions: Findings: Based on the information provided in the Department of Community Development Memorandum in support of Port Angeles Municipal Code Amendment MCA 03-01 dated November 12, 2003, including all information in the public record file, comments and testimony presented during the public hearing, the discussion and deliberation, the City of Port Angeles Planning Commission hereby finds that: 1. The City of Port Angeles Department of Community Development proposed Municipal Code Amendment MCA 03-01 which would amend Sections 11.16.070 (Building Numbering); 16.04.100 (Preliminary Short Plat Approval); 16.08.030 (Subdivision Definitions); 17.08.025, 17.08.045, and 17.08.087 (Zoning Definitions); 17.13.080 (Residential Trailer Parks); 17.21.040 (Commercial Neighborhood Zone Permitted Uses) and 17.21.060 (CommercialNeighborhood Zone Conditional Uses); 17.22.040 (Commercial Shopping District Permitted Uses) and 17.22.060 (Commercial Shopping District Conditional Uses); 17.23.040 (Commercial Arterial District Permitted Uses) and 17.23.060 (Commercial Arterial District C_q~di~ional Uses); 17.15.040 (Residential High Density Conditional Uses); 17.32.020 (Inldtls~ial Light Zone Permitted Uses); and 17.40.040(S) Planning Commission Minutes November 12, 2003 Page 7 (Public Buildings and Parks Permitted Uses); and 17.96.125 (Administration and Enforcement) of the Port Angeles Municipal Code to clarify and further define and streamline standards contained therein, and amend the Planning Commission Bylaws by updating information and to provide for an earlier meeting time. 2. It is Community Development Department staff's belief that when the City was identifying those application processes covered by the State ofWashington's 1996 consolidated permit processing regulations, short subdivisions were mistakenly included. The definitions found in 36.70(B) RCW and 58.17.020 RCW support the belief that short subdivisions were not intended to be included in the consolidated review process but should have remained in the category of administrative processes not requiring extraordinary review or public hearings. Additionally, although Section 18.02.020 PAMC includes short subdivision processes in those permits to be processed through the consolidated permit review procedures, that information was not repeated in Section 16.04.020 PAMC which contains the City's short subdivision process procedures. 3. Per Section 17.96.100 PAMC Amendments, in determining if an amendment to these regulations [zoning] is needed, the City Council shall give due consideration to the proper relationship of such amendment to the Comprehensive Plan and the City's entire zoning regulations. Any amendment adopted by the City Council may be modified from the form in which it is advertised within the limits necessary to relate properly such amendment or amendments to the Zoning Regulations. Final action on such modifications shall be subject to review and report of the Planning Commission prior to final passage by the City Council. 4. The City's Comprehensive Plan and Land Use Map have been reviewed with respect to the proposal. Growth Management Element Goal A and Policy A. 1; Land Use Element Map, Goal, Policies and Objectives Goal A, Policy A.2, Objective 1; Residential Goal C, Policy 1; Commercial Policies Goal D, Policy 1, and Goal E, Policy 3, were found to be the most relevant with regard to the proposal. 5. Public notification of the intent to review the City's Municipal Code with the intent to make minor amendments for clarification and correction purposes was placed in the Peninsula Daily News on October 28, 2003. No written public comment was received during the comment period. 6. The City of Port Angeles SEPA Responsible Official issued a Determination of NonSignificance on November 10, 2003, for the proposal. This satisfies the City's responsibility under the State Environmental Policy Act. 7. The Port Angeles Planning Commission conducted a public hearing on November 12, 2003, for consideration of the proposed amendment. Following the hearing, the Planning Commission forwarded a recommendation of approval of the proposed amendments to the City Council that will consider the proposed Municipal Code Amendments at a public hearing on December 16, 2003. Conclusions: Based on information provided in the Department of Community Development StaffReport dated November 12, 2003, for MCA 02-02, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As proposed, the Municipal Code Amendments are consistent with the goals and policies 115 Planning Commission Minutes November 12, 2003 Page 8 of the City's Comprehensive Plan including but not limited to: Growth Management Element Goal A; Land Use Element Map Goal A, Policy A.2, and Objective A. 1, Residential Goal C, Policy 1; Commercial Goal D, Policy 1 and Goal E, Policy 3. 2. The amendments will result in clarification of existing information contained within the text of the City's Zoning, Subdivision and building numbering sections of the Port Angeles Municipal Code, and bylaws for the Planning Commission and Board of Adjustment making the information more readily understood. 3. As proposed, the amendments are in the public use and interest. The motion was seconded by Commissioner Pittis, and passed 6-0. 116 · ORT' NGELES WASHINGTON, U.S.A. IL November 12, 2003 MEMO TO: Planning Commissioners FROM: Sue Roberds, Assistant Planner DEPARTMENT OF COMMUNITY RE: Proposed Municipal Code Amendments DEVELOPMENT Brad Collins During the year, staffnotes areas in thc Municipal Code, particularly with regard to land usc Director issues, that may need clarification, do not match current interpretation or policy, are 4174751 obviously in error, or have become outdated. Proposals are then formulated and forwarded to the Planning Commission for a recommendation to the City Council for subsequent action. Sue Roberds Municipal Code Amendment MCA 03-02 is proposed as an effort to revise and update Assistant Planner current wording found in various sections of the Municipal Code that is confusing, correct 4174750 errors, and to streamline the development application process. Scott Johns Associate Planner 1. BUILDING NUMBERING 417-4752 Roger Vess Under the current regulations, the City's Police Department is responsible for house Permit Technician numbering. It is suggested that such duties should be the responsibility of the City's 417-4712 Building Division which is a more normal course of duties for the Building Division rather than the Police Department. The following amendment is proposed: Jim Lierly Building Inspector 11.16.070 En_forcement Authority. It shall be the duty of the C,'iiej~q"olice Building 417-4816 Official to notify the owner or owners of unnumbered houses of the requirements of this Chapter that unless such proper number is placed thereon within thirty days thereafter on such house or houses, the Cliief Building Official shall cause a complaint to be made against such offending owner or owners and upon conviction thereof, be punished as provided in Section 1.24. 010. 2. SUBDMSION AMENDMENTS SECTION 16. 04.100: Following implementation of the State's Regulatory Reform Act in 1996 establishing a consolidated development permit process, the City adopted Ordinance 2911 which was later amended by Ordinance 2935 clarifying the types of development applications to which the consolidated development permit process would apply. Recent review of the City's short plat regulations indicated that an error occurred in classifying such applications as a land use process covered by the consolidated process. The definition found in 36.70(B) RCW (Local Project Review) relative to the consolidated review process read that a "Project Permit or project permit application means any land use or environmental permit or license required from a local government for a project action, including but not limited to 117 Municipal Code Amendments MCA 03-01 November 12, 2003 Page 2 building permits, subdivisions, binding site plans ... except as otherwise specifically included in this subsection." RCW 58.17.020(1) defines a subdivision as "... the division or redivision of land into five or more lots, tracts, parcels, sites, or divisions for the purpose of sale, lease, or transfer of ownership, except as provided in subsection (6) of this section" with the definition of a short subdivision (contained in the same RCW) being "Short subdivision is the division or redivision of land into four or fewer lots, tracts, parcels, sites, or divisions for the purpose of sale, lease, or transfer of ownership." The definitions found in 36.70(B) RCW and 58.17.020 RCW support the belief that short subdivisions were not intended to be included in the consolidated review process and should have remained in the category of administrative processes not requir/ng extraordinary review or public hearings. Section 18.02.020 PAMC amended Section 16.04.100(A) PAMC to require short subdivision applications to be processed through the consolidated permit procedure which allows a 120 day processing time period for such applications. However, amendment was not subsequently made to Section 16.04.100(A) PAMC which still reads that decisions for short subdivision applications will be made within 30 calendar days of receipt of the application). Thus, there is also confusion within the Code which must be changed. If short plats are processed under the consolidated permit review process time frame, processing times are allowed to be extended from the current standard set by State law as 30 days to 120 days. The following amendment will correct Section 18.02.020 to be in line with State law and identify the processing time for short subdivisions as 30 days within the City correcting the 1996 oversight. (It should be noted that staffprocesses short subdivisions within 30 days at present even though there is currently a 120 day window due to the earlier confusion.) Section 16.04.100 does not need to be amended because it was never changed (but should have been) but amendment to Section 18.02.020 will exclude from the consolidated permit process: SECTION 16. 08. 030 Per recent state law, wording needs to be included in the definition of a subdivision indicating that lots may be created for lease. State subdivision regulations have been amended to make reference to the lease or transfer of ownership specifically for siting cell sites which are usually leased. The following wording is recommended by the City Attorney: "SUBDIVISION - The dividing of a lot, tract or parcel of land into five or more lots for the purpose of sale, lease, or transfer of ownership or development including all changes in street or lot lines." 3. ZONING AMENDMENTS SECTION 17.08.010 - "A" When accessory residential units (ARUs) were allowed within the City in residential zones, the City's intent was to serve a need that had been demonstrated where family members were anxious to accommodate aging parents or relatives without having to place them in an unfamiliar environment. It was inevitable that if such units were created they would eventually develop into rentals, but the original intent was not to allow single family residential lots to be converted into duplex lots or multi-family lots on a large scale. Density requirements still must be observed which would limit the wholesale development of single family residential lots into multi family lots. However, the development of such units was never actually defined as requiring an initiation by an owner who occupies the lot and, when developed within the confines of a structure, a code enforcement problem is a potential. Over the past year, several such uses have been initiated which have caused concern because residential units in single family residential neighborhoods were purchased simply for the conversion to multi family units and were never occupied by the property owner. In two instances, there was uncertainty as to whether the interior units would actually be restricted to the 50% ruling on ARUs as the expansion of the units to duplex units would have been very easy. 118 Municipal Code Amendments MCA 03-01 November 12, 2003 Page 3 Rather than second guess property owners or provide an opportunity for multi family units to be developed in single family residential zones without meeting the standards for duplexes in the zones, it appears appropriate to establish a clearer understanding of what is expected and when accessory residential units are permitted as opposed to allowing an unwanted intrusion into the single family residential zones. Following the Commission's discussion on October 22, 2003, staff offers three alternatives: 1) Require accessory residential dwelling units to be separate from the main residence and retain the 50% size maximum. [This alternative would result in little code enforcement action as the use is readily apparent and not easily converted either knowingly or unknowingly, which could happen when contained inside a main single structure]; 2) Continue to allow such units to be contained within a main structure but not require the units to remain at the 50% maximum as long as they are not equal to the main structure; or 3) Leave the regulations as they are but require the property to be owner occupied, when initially approved. [Staff did not include the ordinance change in this instance because the Commission still needs to determine which approach is more desirable. The change would likely be to Section 17.08 (Definitions) and can be added at the meeting.] · Because of ongoing confusion between what the Building Code defines as a separation between structures and planning policy and practice, an interpretation was made by the Community Development Director which is intended to be included in the definition section of the Zoning Ordinance as follows: 17.08.025 -"D" A. Density - the ratio of the number of dwelling units per area of land, e.g., 7,000 square foot lots would allow for a maximum density of 6.22 dwelling units per acre. (Ord. 2861 § 1 (part), 3/17/95) B._~. Detached building - a building separated a minimum of 6 feet from another building. (Re#) B. Development - any activity which would alter the elevation of the land, remove or destroy plant life, cause structures of any kind to be installed, erected, or removed, divide the land into two or more parcels, or any use or extension of the use of the land. C. District - a portion of a planning area which is defined by the primary uses located in that portion of the planning area. D. Dormitory - a residence hall providing sleeping rooms, with or without eating facilities. E. Duplex - a residential building containing two one-family dwelling units within the four walls of the building. F. Dwelling - a building, or portion thereof, but not an automobile house trailer, designed or used exclusively for residential occupancy, including one-family dwellings, two-family dwellings, and multi-family dwellings, which dwellings are constructed in accordance with the Uniform Building Code or, in the case of one-family dwellings, are constructed as manufactured homes in accordance with the requirements set forth in PAMC 17.08.070A, but not including hotels, motels or lodging houses. G. Dwelling, Multi-family- a building or a portion thereof containing three or more dwelling units. (Ord. 2861 §1 (part), 3/17/95; Ord. 2652 §1 (part), 9/27/91; Ord. 1709 §1 (part), 12/22/70) H. Dwelling, One-Family - a building containing one dwelling unit only. I. Dwelling, Two-Family - a building containing two dwelling units only. (Ord. 2861 § 1 (part), 3/17/95; Ord. 2652 §1 (part), 9/27/91; Ord. 1709 §1 (part), 12/22/70) J. Dwelling Unit - one or more rooms which are arranged, designed or used as living quarters for one family only. Individual bathrooms are not necessarily provided, but complete single kitchen facilities, permanently installed, shall always be included for ~a~lll~jtwelling unit. (Ord. 2861 § 1 (part), 3/17/95; Ord. 2652 §1 (part), 9/27/91; Ord. 1709 §1 (part), 12/22/7D)'-- Municipol Code Amendments MC4 03-01 November 12. 2003 Page 4 A question as to what constitutes a hostel has come up and a definition is provided to explain the use compared to a motel. 17.08.045 -"H" A. Hedge - the special application of shrubs or other plants that have been planted close together so that they form a thicket and an unbroken line, acting as a space boundary or creating a visual screen. An individual tree cannot be a hedge by itself. (Ord. 2954 § 1, 3/28/97) B. Height - total distance in feet from average ground elevation at perimeter walls to top of sign or structure, except that television antennae, roof mounted mechanical equipment, and other appurtenances are exempt from height requirements. (Ord. 2954 § 1, 3/28/97; Ord. 2742 § 1, 1/29/93; Ord. 2652 § 1 (part), 9/27/91; Ord. 1709 §1 (part), 12/22/70) C. Home Occupation - is an occupation or business activity which results in a product or service, is conducted in whole or in part in the dwelling unit, and is clearly incidental and subordinate to the residential use of the property. (Ord. 2954 §1, 3/28/97; Ord. 2861 §l (part), 3/17/95; Ord. 2652 §1 (part), 9/27/91; Ord. 2265 §1 (part), 9/19/83; Ord. 2103 §l, 10/18/80; Ord. 1709 §l (part), 12/22/70) D. Hospital - an institution specializing in giving clinical, temporary and emergency services of a medical or surgical nature to human patients and licensed by Washington State Law. (Ord. 2954 § 1, 3/28/97; Ord. 2652 §1 (part), 9/27/91; Ord. 1709 §l (part), 12/22/70) E. Hospital, Mental - (Including treatment of alcoholics) - an institution licensed by Washington State Agencies under provisions of law to offer facilities, care, and treatment for cases of mental and nervous~ disorders and alcoholics. (Ord. 2954 § 1, 3/28/97; Ord. 2652 § 1 (part), 9/27/91; Ord. 1709 § 1 (part), 12/22/70) Hostel - a residential structure or commercial building where transient accommodations (daily or weekly) for the traveling public are provided; the accommodations shall contain no more than one shared kitchen facility and may not necessarily be individual sleeping rooms. Hostels are differentiated by housing type and/or owner occupancy: a_l. Owner occupied hostels, which are similar in nature to a Bed and Breakfast and in a detached single family residential structure are allowed in the same zones as Bed and Breakfasts by approval of a Special Use Permit. b_)_ Hostels, which are not owner occupied or similar to a motel, are allowed by the same process as and in the same zones as motels. FG. House pets - domestic animals such as dogs, cats, fish, birds, rodents, and reptiles, not including inherently dangerous animals, which sleep and are primarily housed in a dwelling unit together with their owners. (Ord. 3053 §1 (part), 6/16/2000) The Planning Commission has struggled with recreational facilities that are not public, such as the YMCA, but are distinguishable from other commercial uses by their service to the community. In previous actions, the YMCA was determined to be a "quasi-public" recreation use and, therefore, the property that the YMCA structure occupies was rezoned to be PBP Public Buildings and Parks. Since the interpretation of the YMCA as being "quasi public" was made, discussion challenging the correctness of the interpretation has been had at several Planning Commission meetings. The following definition is proposed in an attempt to clarify what is considered to be "quasi public" and the definition is proposed to be placed within the Zoning Ordinance: Section 17.08.087- "Q" A. Quasi-Public - a characteristic of seemingly like but not actually being of a public entity, having the chara-~teristics of being public such as open and available to all citizens without discrimination of any kind, benefitting the public, providing a nonprofit service or facility, and receiving assistance from a governmental agency; quasi-public entities include nonprofits and other groups such as the International Red Cross, YMCA, YWCA, and Serenity House where membership in the organization is not required to receive services or use the facilities. 120 Municipal Code Amendments MCA 03-01 November 12, 2003 Page 5 SECTION 17.13.080 (Residential Trailer Park): Although it may be assumed that wording contained in the Code "House trailers, automobile trailers, mobile homes, recreation vehicles, vacation trailers and campers used for residential purposes shall not be permitted for occupancy in the City of Port Angeles except in approved Trailer Parks or as permitted by Section 17.95.060 PAMC (Temporary Use Permit)" was meant to include automobiles but the wording is not specific. A request has been made by the Port Angeles Police Department to clarify the intent of the regulation, and, because the wording is so difficult to find where it now exists within the Code, it is suggested that the wording be repeated and included in "Section 17.96 Administration and Enforcement" for ease of reference. The following wording change to 17.13.080 and addition to Section 17.96 PAMC is recommended: 17.13.080 Trailers. House trailers, automobiles, automobile trailers, mobile homes, recreation vehicles, vacation trailers and campers used for residential purposes shall not be permitted for occupancy in the City of Port Angeles except in approved Trailer Parks or as permitted by Section 17.95.060 PAMC (Temporary Use Permit). SECTION 17.15.040 (Residential High Density}: 17.15.040 Conditional Uses. A. Art galleries and museums. B. Assisted living facilities. C. Child day-care centers and pre-schools. D. Churches. E. Golf courses. F. Group Homes and hospices. G. Libraries. H_:. Mortuaries (Re#) H. Nursing and convalescent homes. I. Public and private schools. J. Public parks and recreation facilities. K. Residential care facilities. L. Social service agencies providing 24-hour residential care. M. Utility buildings and structures. N. Other uses compatible with the intent of this Chapter. SECTIONS 1Z21, 17.22, and 1Z23 (Commercial Neighborhood, Commercial Shopping District, Commercial Arterial): Several minor changes were suggested by Commissioner Rasmussen to the Commercial Neighborhood, Commercial Shopping District, and the Commercial Arterial zones as follows: (1) The wording for social clubs, lodges, and fraternal organizations appears inconsistently in commercial zones; (2) Food storage lockers are not mentioned but one does exist accessory to a food service use (Sunrise Meats) in the Commercial Arterial zone. It was suggested that such an activities should be recognized in the zone in which it exists and staff suggests that such uses also be identified in the CSD and CN zones because the purposes of the zones allows services that would provide a daily service to surrounding residential zones; (3)Finally, "Mortuaries, funeral parlors" are listed in the RHD zone as a permitted use. Staff believes that this is thought to be due to the existence of such a use in the RI-ID zone but such uses would not necessarily be a welcome development in most RHD zones nor would the expansion of such uses necessarily correspond with the purpose of the RHD zone. Staffsuggests that a more appropriate location for these types of uses would be in commercial zones. These three issues are identified in the following amendment proposals: ] ~) ] Municipal Code Amendments MCA 03-01 November 12, 2003 Page 6 17.21.040 Permitted Uses. (CN Zone) ,4. Art galleries and museums. B. Assisted living facilities. C. Bakery shops. D. Banks, financial institutions, insurance and real estate services offices. E. Barber shops, beauty shops. F. Business and professional offices. G. Child day-care centers and pre-schools. H. Delicatessens, grocery stores. I. Drug stores, pharmacies. J. Group homes and hospices. K. Libraries. L_. Mortuaries (Re#) L. Medical/dental offices and clinics and laboratories. M. Nursing and convalescent homes. N. Public parks and recreation facilities. O. Repair services, such as appliance repair, shoe repair, and TV and stereo repair services. P. Residential care facilities. Q. Residential uses that are permitted in the RttD zone and comply with the RHD area and dimensional requirements. R. Restaurants, cafeterias. S. Self-service laundries. T. Specialty shops: such as gift, florist, hobby, antique, candy, ice cream, video rental, bicycle, book, computer, toy, retail pet stores. V. Veterinar~ Offices and clinics for small animals 17.21.160 Conditional Uses. A. Churches B. Fire Stations. C. Frozen food or cold storage uses (Re#) D Gasoline service islands, accessory to convenience or grocery store. E. Motels F. Off-street parking lots. G. Self-service car washes. II. Social clubs, lodges, and fraternal organizations. I. Utility buildings and structures. J. Other uses compatible with the intent of&is Chapter. (Ord. 3071 ~4 (part), 12/15/2000; Ord. 2861 ~1 (part), 3/17/95; Ord. 2797 ~3, 2/11/94) 17.22.040 Permitted Uses. (CSD Zone) A. Art galleries and museums. B. Bakery shops. C. Banks, financial institutions, insurance and real estate services offices. D. Barber shops, beauty shops. E. Business colleges; music, art, and dance schools. F. Business and professional offices. G. Child day-care centers and pre-schools. H. Churches. I. Delicatessens, grocery stores, supermarkets. J. Drug stores, pharmacies. K. Hardware stores. L. Libraries. M. Medical/dental offices and clinics a~d~a~boratories. Municipal Code Amendments MCA 03-01 November 12, 2003 Page 7 N. Public parks and recreation facilities. O. Repair services, such as appliance repair, shoe repair, and TV and stereo repair services. P. Residential uses that are permitted in the RHD zone and comply with the RHD area and dimensional requirements. Q. Restaurants, cafeterias. R. Self-service laundries. S. Service Stations. T. Specialty shops: such as gift, florist, hobby, antique, candy, ice cream, video rental, bicycle. book, computer, toy. retail pet stores.. U. Taverns and cocktail lounges. 17.22.160 Conditional Uses A. Fire Stations. B. Frozen food or cold storage lockers. C. Motels, hostels D. Off-street parking lots. E. Self-service car washes. F. Social clubs, lodges, and fraternal organizations. G. Utility buildings and structures. H. Other uses compatible with the intent of this Chapter. (Ord. 3071, 3~4 (parO, 12/15/2000; Ord. 2861 3~1 (pa:O, 3/17/95; Ord. 2797 3~4, 2/11/94) 17.23.040 Permitted Uses.(¢A Zone) A. Retail: 1. Auto supply stores, service stations, self-service gas islands, and tire shops. 2. New and used dealerships of automobiles, trucks, trailers, motorcycles, recreational vehicles, tractors, boats, including related sales, leasing, and servicing. 3. Building material stores, cabinet shops, glass stores, hardware stores, lumberyards, paint stores, and plumbing supply stores. 4. Businesses selling medical supplies, goods, instruments, medicine, and similar items. 5. Chain saw sales and service stores. 6. Commercial recreation establishments, such as bowling alleys, theaters (movie and others), skating rinks, driving ranges, putt-putt golf courses, and video arcades. 7. Farm equipment stores, garden supply stores, nurseries. 8. Food and beverage establishments, such as cocktail lounges, cafes, cafeterias, drive-in restaurants, restaurants, take-out lunch stands, and taverns,'providedthatdrive-in restaurants, restaurants with cocktail lounges, and taverns, all of which have direct customer access to an alley abutting residentially zoned property, shall be conditional uses. 9. Food item retail sales outlets, such as bakery shops, candy and ice cream stores, delicatessens, fruit and vegetable stands, grocery stores, liquor stores, meat and fish markets including food storage lockers, and supermarkets. 10. General merchandise stores, such as catalogue sales stores, clothing and shoe stores, department stores, drug stores, second-hand stores, antique stores, pawn shops, sporting goods stores, and variety stores. 11. Household furnishings stores, such as appliance stores, furniture stores, office equipment stores, and stereo stores. 12.~. Mortuaries (Re #) 12. Motels, hotels, and hostels. 13. Specialty shops, such as bicycle, book, computer, florist, gift, hobby, toy, retail pet stores, video rental, antique, candy, ice cream 14. Shopping centers, not exceeding I00, 000 square feet in buildingfloor area. B. Services: d 1. Art, dance, voice, an music ac'nools. Municipal Code Amendments MCA 03-01 November 12, 2003 Page 8 2. Art galleries and museums. 3. Business colleges and trade schools. 4. Business and professional offices. 5. BUsiness services offices, such as accounting, tax, employment, and management consulting services. 6. Chemical dependency treatment centers. 7. Child day-care centers and pre-schools. 8. Churches. 9. Detoxification centers. 10. Equipment rental stores. 11. Financial services offices, such as bail bond stores, banks, financial institutions, insurance companies, real estate services, stock brokerages, and title companies. 12. Furnishings repair shops, such as upholstering and reupholstering shops. 13. Governmental and social service agency offices. 14. Laundries, commercial, dry cleaning shops, laundries, self-service and tailor shops. 15. Libraries. 16. Medical/dental offices and clinics and laboratories. 17. Personal services facilities, such as barber shops, beauty shops, exercise and reducing studios, and travel agencies. 18. Printing, blueprinting, photo developing and reproduction, and sign shops. 19. PubHc parks and recreation facilities. 20. Repair services shops, such as appliance repair, shoe repair, and TV and stereo repair services. C. Institutional: 1. Social ~clubs, anet lodges,.and fraternal organizations. D. Residential: 1. Residential uses that are permitted in the RHD zone and comply with the RttD area and dbnensional requirements. E. Transportation and Communication: 1. Convention centers, auditoriums. 2. Ferry, seaplane, airplane, and helicopter facilities. 3. Mass transit terminals. 4. Parcel delivery service terminals. 5. Radio stations, TI/stations, and newspaper buildings. 6. Vehicular services buildings, such as ambulance service, automotive and truck rentals, and vehicle maintenance and repair shops, not including auto body and paint shops and auto engine repair shops. F. Wholesale: 1. Storage services buildings, such as frozen food and cold storage lockers, mini- warehouses, transfer, moving and storage facilities. 2. Warehouse buildings and yards. 3. Wholesale stores. G. Mixed Commercial/Residential Developments. 124 Municipal Code Amendments MG4 03-01 November 12, 2003 Page 9 SECTION 17.32.020 (Industrial, Lieht) Equipment rentals are only allowed in the Commercial Arterial zone. The Commission decided that such uses would also be appropriate in the Industrial Light zone and so the following addition is proposed: 17.32.020 Permitted Uses. A. Manufacturing buildings for: 1. Clothing, shoes, and garments. 2. Electrical, electronic, and communications equipment. 3. Handicrafts, jewelry, musical instruments, and toys. 4. Assembly of machinery, such as but not limited to engines, vehicles, boats, aircraft, and parts thereof. 5. Medical, dental, optical, and orthopedic instruments and appliances. 6. Assembly of metal products, such as small arms, pens, office furniture, tools, and household appliances. 7. Microbreweries. 8. Assembly of mobile and modular homes and home components. 9. Wood products, such as cabinets, furniture, fixtures, and pre-fabricated building components. B. Retail: 1. Adult entertainment businesses. 2. Auto and truck service stations, gasoline service islands. 3. Chain saw sales and service stores. 4. Cocktail lounges and taverns. 5. Restaurants and cafes. 6. Retail establishments accessory to building materials, electrical, and plumbing supplies. C. Wholesale Distribution: 1. Warehouse buildings and yards. 2. Wholesale stores. D. Services: 1. Building maintenance and janitorial services buildings. 2_. Heavy equipment rental stores ~3. Laundry and dry cleaners buildings. 34. Machinery maintenance and repair shops. 45. Mini-warehouses. 56. Business and professional offices. -6:.7 Research and development laboratories. ~t_8 Storage yards and maintenance shops for builders, contractors, and governmental agencies. 9. Veterinary clinics, offices, and kennels E. Transportation and Communication: 1. Airports, airport terminals, and related facilities. 2. Freight companies terminals. 3. Household moving and storage buildings. 4. Mass transit terminals. 5. Off-street business partdng structures and lots. 6. Parcel delivery service buildings. 7. Printing, publishing, and book-binding buildings. 8. Vehicular services facilities, such as automotive and truck rentals, vehicle maintenance and repair shops, auto and truck body and paint shops, and auto and track engine repair shops. 9. Utility buildings and structure&t: Municipal Code Amendment - MCA 03-02 Page 10 SECTION 17.40.040(S) (Public Buildings and Parks) 17.40.040 Permitted Uses. A. Bleachers, grandstands (subject to review by Planning Commission). B. Bridle trails. C. Cemeteries and crematoriums. D. Civic buildings & governmental offices. E. Common open space. D. Conventions centers (publicly owned) and associated activities. E. Fire stations. H. Hospitals. I. Landfills, sanitary. J. Libraries. K. Marinas, boat storage, maritime and harbor activities. L. Municipal pool. M. Museums. N. Off-street parking structures and lots. O. Parks, greenbelts. P. Picnic areas and facilities. Q. Playfields. R. Playgrounds. S. Public Rrecreation structures and facilities. T. Reservoirs. U. Schools and school related facilities. V. Single family residences which meet the requirements of the RS-7 District. W. Streets, sidewalks, trails, and roads. X. Utility buildings and structures. 17.40.050 Conditional Uses. 1_. Quasi public recreation structures and facilities Other uses compatible with the intent of this Chapter. (New section:) SECTION 17. 96.125 (Administration and Enforcement) "Section 17.96.125 - Non Residential Dwelling Prohibition "House trailers, automobiles, automobile trailers, mobile homes, recreation vehicles including vacation trailers and campers shall not be used for residential purposes in the City of Port Angeles except in approved Trailer Parks or as permitted by Section 17.95.060 PAMC (Temporary Use Permit). TABLE "A " Table "A" contained within the Zoning Ordinance is a matrix intended to further describe specific requirements for certain conditional usc permits allowed in residential single family zones. Thc table docs not identify ALL conditional uses - only those allowed in residential zones that have special characteristics. In developing the specific standards, churches were allowed 10 square fcct maximum of signagc which allows mainly for identification of thc site. In most cases, churches have asked for additional signage mainly duc to the size of thc sites on which they arc located. For the most part, churches located in residential zones within thc City arc larger than in earlier years and additional signage is usually requested. The matrix allows for churches in residential zones to have "one sign per lot" which is confusing as many churches are situated on a building site containing several lots. The matrix also indicates that the signage must bc "unlit." Amended language is 126 Municipal Code Amendment - MCA 03-02 Page 11 proposed to clarify that the intent is believed to be "one sign per site" and that signs may be "indirectly tmlit." Justification for the later is that backlit signs tend to become more pronounced as it gets more dark and tend to turn into beacons which can negatively impact surrounding residential uses if they reflect into windows. Indirect lighting is much less intense and does not usually impose an unacceptable impact on surrounding residential uses. Public schools signage is permitted outright at 100 square feet which does not appear to be a concern as we have only had one variance requested which was for a reader board at the High School. Private schools however, are restricted to 10 square feet which allows mainly for site identification and would preclude a small reader board which is usually a minimum of 24 square feet (4' x 6'). It is suggested that Table "A" be amended to allow an increase in signage to account for a small reader board use for these two activities as long as they are not backlit. This will allow for helpful information to be displayed without a negative impact to surrounding residential uses. The Planning Commission also suggested that the wording be amended to read "Private 0 .................... School ¢$$ L,a. l,,v ~Lu~.~o~. Table "A" is updated to identify bed and breakfast permits. By definition, B&B's are permitted in residential zones but were never added to Table "A" when the chapter was adopted. The reference in Table "A" identifies standards already established for B&B's that are found in the individual chapter without change. Bed & Breakfast signage (in residential zones) is lower than for other noted CUP's as it was intended to only identify the uses rather than advertise. Day care centers have never been permitted signage in residential zones. The proposal would allow adequate signage to identify the use but again, not to advertise (in residential zones). 127 Municipal Code .4mendment - MCA 03-02 Page 13 4. GROWTH MANAGEMENT AMENDMENT SECTION 18. 02. 020 18.02.020 - Development Applications. A. The following applications for development shall be processed in accordance with the requirements of this Chapter: subdivisions, shortlff~, planned residential developments, conditional uses, unclassified uses, shoreline substantial development permits, approvals required by the Environmentally Sensitive Areas Ordinance and Wetlands Ordinance, site specific rezones authorized by the Comprehensive Plan, and all other land use development, or environmental permits or licenses, including but not limited to building permits, other construction permits, and clearing and grading permits, which are not categorically exempt from Chapter 43.21C RCW or for which environmental review has not been completed in connection with other project permits. B. The following applications for development shall be specifically excluded from compliance with the requirements of this Chapter: landmark designations, right-of-way use permits, street vacations, other approvals relating to the use of public areas or facilities, short plats, boundary line adjustments, and all permits not addressed in PAMC ! 8.02.020A, including but not limited to variances, which are categorically exempt from Chapter 43.12C RCW or for which environmental review has been completed in connection with other project permits or for which the development project is subject to a federal disaster declaration. 5. PLANNING COMMISSION BYLAW CHANGES: ARTICLE IV- MEETINGS Section 1. Regular Meetings: Time and Place The regular monthly meeting for the establishment of policies related to the Comprehensive Plan and development program and for consideration of planning legislation shall be held on the fourth Wednesday of each month at 7:00 6:00 P.M. in the City Hall except as otherwise designated by the Planning Commission. A regular monthly meeting for administrative, routine, and hearing type matters shall be held on the second Wednesday evening of each month at 7:00 6:00 P.M. in the City Hall except as otherwise designated by the Planning Commission. Section 11. Voting "Any action taken by a majority of those present, when those present constitute a quorum, at any regular, recessed, or special meeting of the Planning Commission shall be deemed and taken as the action of the Commission except that any proposed change of the Zoning Map must be approved by a majority of the total membership of the Planning Commission. Members of the Commission may not abstain from voting except when there is an appearance of fairness or a conflict of interest in which case they will not act in any way on an issue having excused themselves from the meeting room." SECTION 13. CONFLICT OF INTEREST and APPEARANCE OF FAIRNESS "Any member of the Planning Commission who has an interest in any matter before the Commission that would or could tend to prejudice his or her actions thereon as either a conflict of interest or an appearance of fairness, shall so publicly indicate this fact and may not vote or participate in any way in the Commission's action on that matter." T:~lCA~2OO3~Novemberl 2amended.wpd 129 Municipal Code Amendment - MCA 03-02 Page 14 Findings and Conclusions in Support of MCA 03-02 Findings: Based on the information provided in the Department of Community Development Memorandum in support of Port Angeles Municipal Code Amendment MCA 03-02 dated November 12, 2003, including all information in the public record file, comments and testimony presented during the public hearing, the discussion and deliberation, the City of Port Angeles Planning Commission hereby finds that: 1. The City of Port Angeles Department of Community Development proposed Municipal Code Amendment MCA 03-01 which would amend Sections 11.16.070 (Building Numbering); 16.04.100 (Preliminary Short Plat Approval); 16.08.030 (Subdivision Definitions); 17.08.025, 17.08.045, and 17.08.087 (Zoning Definitions); 17.13.080 (Residential Trailer Parks); 17.21.040 (Commercial Neighborhood Zone Permitted Uses) and 17.21.060 (Commercial Neighborhood Zone Conditional Uses); 17.22.040 (Commercial Shopping District Permitted Uses) and 17.22.060 (Commercial Shopping District Conditional Uses); 17.23.040 (Commercial Arterial District Permitted Uses) and 17.23.060 (Commercial Arterial District Conditional Uses); 17.15.040 (Residential High Density Conditional Uses); 17.32.020 (Industrial Light Zone Permitted Uses); and 17.40.040(S) (Public Buildings and Parks Permitted Uses); and 17.96.125 (Administration and Enforcement) of the Port Angeles Municipal Code to clarify and further define and streamline standards contained therein, and to amend the Planning Commission Bylaws by updating information and setting an earlier meeting time. 2. During the year, staff notes areas in the Municipal Code, particularly with regard to land use issues, that may need clarification, do not match current interpretation or policy, are obviously in error, or have become outdated. Proposals are then formulated and forwarded to the Planning Commission for a recommendation to the City Council for subsequent action. Municipal Code Amendment MCA 03 -02 is proposed as an effort to revise and update current wording found in various sections of the Municipal Code that is confusing, correct errors, and streamline the development process. 3. It is Community Development Department staff's belief that when the City was identifying those application processes covered by the State of Washington's 1996 consolidated permit processing regulations, short subdivisions were mistakenly included. The definitions found in 36.70(B) RCW and 58.17.020 RCW support the belief that short subdivisions were not intended to be included in the consolidated review process but should have remained in the category of administrative processes not requiring extraordinary review or public hearings. Additionally, although Section 18.02.020 PAMC includes short subdivision processes in those permits to be processed through the consolidated permit review procedures, that information was not repeated in Section 16.04.020 PAMC which contains the City' s short subdivision process procedures. 4. Per Section 17.96.100 PAMC Amendments, in determining if an amendment to these regulations [zoning] is needed, the City Council shall give due consideration to the proper relationship of such amendment to the Comprehensive Plan and the City's entire zoning regulations. Any amendment adopted by the City Council may be modified from the form in which it is advertised within the limits necessary to relate properly such amendment or amendments to the Zoning Regulations. Final action on such modifications shall be subject to review and report of the Planning Commission prior to final passage by the City Council. 5. The City's Comprehensive Plan and Land Use Map have been reviewed with respect to the proposal. Growth Management Element Goal A and Policy A.1; Land Use Element Map, Goal, Policies and Objectives Goal A, Policy A.2, Objective 1; Residential Goal C, Policy 1; Commercial Policies Goal D, Policy 1, and Goal E, Policy 3, were found to be the most relevant with regard to the proposal. 130 Municipal Code Amendment - MC,4 03-02 November 12, 2003 CITY OF PORT ANGELES Page i 5 6. Public notification of the intent to review the City's Municipal Code with the intent to make minor amendments for clarification and correction purposes was placed in the Peninsula Daily News on October 28, 2003. No written public comment was received during the comment period. 7. The City of Port Angeles SEPA Responsible Official issued a Determination of NonSignificance on November 10, 2003, for the proposal. This satisfies the City's responsibility under the State Environmental Policy Act. 8. The Port Angeles Planning Commission conducted a public hearing on November 12, 2003, for consideration of the proposed amendment. Following the hearing, the Planning Commission forwarded a recommendation of approval of the proposed amendments to the City Council that will consider the proposed Municipal Code Amendments at a public hearing on December 16, 2003. Conclusions: Based on information provided in the Department of Community Development Staff Report dated November 12, 2003, for MCA 03 -02, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As proposed, the Municipal Code Amendments are consistent with the goals and policies of the City's Comprehensive Plan including but not limited to: Growth Management Element Goal A; Land Use Element Map Goal A, Policy A.2, and Objective A. 1, Residential Goal C, Policy 1; Commercial Goal D, Policy 1 and Goal E, Policy 3. 2. Specific amendments will result in clarification of existing information contained within the text of the City's zoning, subdivision and building numbering sections of the Port Angeles Municipal Code, and bylaws for the Planning Commission making the information more readily understood. The proposed amendments will correct an error in regulations identifying the processing procedure for short subdivision applications as was intended by the State's RCWs as if processed through the consolidated permit processing regulations, processing for short subdivision applications would be extended an unnecessary amount of time. 3. As proposed, the amendments contained in MCA 03-02 are in the public use and interest and will further clarify the intent of existing regulations and streamline the permit application process. T:WiCAX2003\November 12amended.wpd 131 132 MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 December 10,2003 6:00 p.m. ROLL CALL Members Present: Bob Philpott, Fred Hewins, Jack Pittis, Linda Nutter Members Excused: Leonard Rasmussen, Chuck Schramm, Fred Norton Staff Present: Sue Roberds, Scott Johns, Jim Mahlum Public Present: Steve Zenovic, Cherie Kidd, Tom Kepler APPROVAL OF MINUTES Commissioner Pittis moved to approve the November 12, 2003, minutes as presented. The motion was seconded by Commissioner Hewins and passed 4 - 0. PUBLIC HEARINGS: Chair Nutter indicated that those who testify must sign the "Sign In" log and affirm that their testimony will be truthful to the best of their knowledge. PRELIMINARY SUBDIVISION - KEPLER - 2300 Block West Fourteenth Street: A proposal for a 15-unit subdivision in the RS-9, Residential Single Family zone. Assistant Planner Sue Roberds presented the Department's report recommending approval of the subdivision with conditions. Chair Nutter opened the public hearing. Steve Zenovic, Zenovic Engineering, 519 South Peabody, Port Angeles represented the applicant and was present for questions. Mr. Zenovic responded to questions regarding why improvements to West Sixteenth Street abutting the site are not planned since it is logical that West Sixteenth Street would be used as access to proposed Lot 15. The cul de sac design versus a through street was discussed at length as it would result in a through street for the block and additional lots within the subdivision. Mr. Zenovic stated that the improvements required to West Sixteenth Street are greater than the value of the added lots and ease of circulation. Improvements that would be required per the conditions of approval were discussed thoroughly as well as the fact that 8' walking paths are shown on the preliminary drawing where only 4' are required. The applicant would prefer to construct 4' paths. Mr. Zenovic responded that the slight meander in the cul de sac is intentional as a monotony break. Tom Kepler, 3 704 Crabapple Place, Port Angeles responded to a question as to sound prooting due to the proximity to the airport. He has not considered sound proofing the residences at this point. 141 Planning Commission Minutes December 10, 2003 Page 2 There being no further testimony, Chair Nutter closed the public heating. Following continued discussion as to the need to improve West Sixteenth Street and by what mechanism the improvements would be eventually be made (LID, City, or property owner), Commissioner Hewins moved to recommend approval of the proposed subdivision with 10 conditions, and citing the following findings and conclusions in support of the action: Conditions: 1. Tomani Lane shall be dedicated and constructed per the City's Urban Services Development Standards which include a 20' asphalt surface with ditches and a minimum 4' pedestrian walking path separated from the roadway by the ditch prior to final plat approval. Signage must be placed on Tomani Lane indicating that street parking is prohibited. 2. Fire hydrant spacing shall be as required by the City Fire Department to a maximum 1000' of separation distance. Information shall be placed on the final plat indicating that all residences shall be fitted with residential sprinkler systems. 3. Electric utility service shall be underground. Twenty foot (20') utility easements shall include those identified on the preliminary submittal and along the east side of Lot #7 for water and along the east side of Lots #8 and #9 for stormwater discharge. 4. Prior to final plat approval, water service shall be extended to the lots as required by the Public Works Department with an 8 inch main. 5. Stormwater improvement plans shall be submitted for approval per the City's Urban Services Standards and Guidelines and shall be installed prior to final plat approval. 6. Sanitary sewer shall be extended to the new lots as required by the Public Works Department from West 14~ Street as shown on the preliminary plat. 7. Building setbacks shall be identified on the final plat and address numbers provided by the City's Building Division shall be shown on the final map. 8. The applicant shall place a statement on the plat and make it known to all subsequent purchasers of subject lots that said lots are in the proximity of the William R. Fairchild International Airport and that the Port of Port Angeles does not warrant that these lots will always be outside the lowest noise contour currently established for residential use. 9. No access shall be permitted from Lot #15 onto West 16~' Street until West 16t~ Street is developed to City standards. Thirty (30') foot of right-of-way along the south boundary of the property shall be dedicated to the City for the extension of West 16th Street. A No Protest LID Agreement shall be entered into for Lot gl 5 for the future improvement of West 16th Street prior to final approval of the plat. 142 Planning Commission Minutes December 10, 2003 Page 3 10. West Fourteenth (14th) Street shall be improved along the north frontage of the site to the City's Urban Standards and Services Guidelines which includes asphalt paving to a total width of 30' with a ditch and 4' pedestrian walking path extending east to "N" Street. The asphalt taper on West 14th Street east of the subdivision as shown on the preliminary drawing will not be permitted. Findings: 1. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local requirements for the approval of subdivisions. RCW 58.17 2. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State of Washington. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision. It shall determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 3. Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the proposed plat, along with written recommendations of the City Departments, and shall either approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City Council within a period of 90 days after a preliminary plat has been submitted to the City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. 4. The applicants Tom and Denise Kepler submitted a preliminary subdivision in August, 1998, for the division of the site but did not final the proposal prior to the expiration date of September, 2003. In 2003, new low impact development standards were adopted by the City which reduced the required minimum roadway standards for suburban development. A new subdivision application was submitted by the applicants on October 22, 2003, which did not change the previously approved configuration of August, 1998, but proposed development under the new lower impact development standards. Preliminary review and approval is based upon a drawing submitted on behalf of the applicants from Zenovic and Associates Engineering on December 3, 2003. 5. The Port Angeles Public Works and Utilities, Parks, and Fire Departments reviewed the proposed plat. A copy of the preliminary drawing was also sent to the Port Angeles School District for review. Their comments have been incorporated in the Department's recommendation. 143 Planning Commission Minutes December 10. 2003 Page 4 6. The preliminary drawing proposes fire hydrant spacing at approximately 500 feet separation. The City's low impact development standards allow for extended spacing to 1000 feet. 7. The subject property is zoned RS~9, Residential Single Family which requires a minimum 9,000 square foot lot size with a density of up to 9 units per acre. The proposed drawing indicates that each lot in the proposed subdivision will be a minimum of 9,000 square feet in size with one lot (Lot 15) being 28,310 square feet in area. 8. The subject property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive Plan land use map and RS-9, Residential Single Family on the City's Zoning Map. 9. The proposal has been reviewed with respect to the Comprehensive Plan. The following Comprehensive Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy B.1, B.2, B.3, and B.4, Goal C; Transportation Element Goal A, Policy A.3, A.6, and B.11; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B.1, B.2, B.3, B.4, B.5, B.6, B.7, C.2, C.3, C.4, and C.5. 10. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service and electrical service (Capital Facilities Element Policy A.9). 11. The City's Comprehensive Plan (Land Use Element Policy B.3) states that development should be designed to further the grid system pattern of the City. Preliminary approval will be based upon the dedication of right-of-way to ensure compliance with the policy. 12. The site is served by West Fourteenth Street, which is neither an arterial, a designated school walking route, or a designated bicycle route. West Fourteenth Street shall be developed to a total width of 30' ofashalt paving along the frontage of the site extending east to "N" Street with a ditch and 4' pedestrian walking path shall be developed south of the improved roadway surface. The asphalt taper proposed on the preliminary drawing will not be approved. 13. There are no environmentally sensitive areas on the site. The site slopes west to northeast. The site is not considered a frequently flooded area as it is not listed on the Federal Emergency Management Act (FEMA) maps which denote those areas that are in 100-year flood areas. 14. Transit service is available along "N" Street east of the site. "N" Street is a designated school walking route but is not as yet developed with sidewalks in the area nearest to the proposed subdivision. 15. Building permits are required for all structures on the lots within the subdivision, All local building and Fire Codes shall be complied with during construction including residential sprinkler systems. ] gl4 Planning Commission Minutes December 10, 2003 Page 5 16. A clearing and grading permit is required for initial site development which will require that best construction management measures be observed to reduce dust and other negative impacts of development to the surrounding area and rights-of-way. 17. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. School busses travel on both "N" and Fourteenth Streets. 18. The City's Parks Department has responded that they are aware of the preliminary proposal and do not believe the level of service for the area will be hampered as a result of the development. 19. All utilities including potable water, sanitary waste, and refuse collection are available in the area. 20. The site will be serviced by the City's Police, Fire, and Public Works Departments. 21. The City's State Environmental Policy Act (SEPA) Official issued a Determination of Nonsignificance (DNS #811) on September 15, 1998, therefore satisfying the City's responsibility under the Act. 22. Improvement to West Fourteenth Street will be required such that the final roadway is an improved width of 30' with a ditch and 4' pedestrian walking path established on the south side per the City's new suburban low impact development standards. Right-of-way dedication will be required along the site's southern frontage of 30' for the continued development of West Sixteenth Street. A no protest Local Improvement District (LID) agreement will be required to ensure development of West Sixteenth Street at an appropriate time, and no access to West Sixteenth Street will be allowed from the adjacent lot (Lot 15) until minimal required improvements have been made. 23. The City's low impact development standards in suburban areas adopted earlier in 2003 were adopted with the understanding that subdivisions developed under the standards would not allow for on-street parking. Site development and design for residential lots developed under the lower impact standards need to accommodate resident parking and visitor parking on-site. Roadside ditches developed under the low impact standards should be kept flee of debris by adjacent property owners. 24. The Port of Port Angeles operation of the Fairchild International Airport is located in the area south of the site. The Port staffhas been notified of the proposed subdivision proposal and it is expected that those who purchase properties in the final subdivision will be aware of the existing on-going airport operation. 25. The Planning Commission's decision is a recommendation to the City Council. The Commission acts as the City's hearing body for preliminary subdivision approval. Reports are advisory and meant to ensure conformance of the proposed subdivision to the general goals, policies, and objectives of the City's Comprehensive Plan and planning standards and specifications adopted by the City. ] 45 Planning Commission Minute~ December 10, 2003 Page 6 Conclusions: A. As conditioned, the proposed short plat is consistent with the Port Angeles Comprehensive Plan and Zoning Code. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance, Chapter 16.08 PA_MC, and the Washington State Subdivision Act, Chapter 58.17 RCW. C. As conditioned, appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. D. Signage educating residents and visitors to the prohibition of on-street parking should be included in the conditions for subdivision approvals in those areas developed under the City's low impact development standards in order to prevent public safety issues that could result if on-street parking clogged streets that are allowed to be reduced in size. E. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the Growth Management Act. The motion was seconded by Commissioner Pittis and passed 4 - 0. PRELIMINARY SUBDIVISION - RYCOR - 2200 Block West Fourteenth Street: A proposal for a 15-unit subdivision in the RS-9, Residential Single Family zone. Associate Planner Scott Johns presented the Department's report recommending approval of the preliminary subdivision with conditions. Chair Nutter opened the public hearing. Steve Zenovic, Zenovic Engineering, 519 South Peabody, Port Angeles spoke on behalf of the applicant and noted that the proposal is identical to the previous Kepler subdivision application and that the property is directly adjacent to the Kepler subdivision. The Commission once again noted that as these two subdivisions are located side by side between West Fourteenth and West Sixteenth Streets, that at some point West Sixteenth Street needs to be improved. There being no further testimony, Chair Nutter closed the public hearing. Commissioner Pittis moved to recommend approval of the preliminary subdivision with 10 conditions, citing the following findings and conclusions in support of the action: 146 Planning Commission Minutes December 10, 2003 Page ? Conditions: 1. The interior street identified as Rycor Lane shall be dedicated and constructed per the City's urban service standards, which includes a 20' asphalt surface with ditches and a minimum 4' pedestrian walking path separated from the roadway be the ditch prior to approval of the final plat. Signage shall be placed on Rycor Lane indicating that street parking is prohibited. 2. The fire hydrant spacing shall be as required by the City Fire Department to a maximum 1000' of separation distance. Residences shall be fitted with sprinkler systems. 3. Electric utility service to the subdivision shall be underground. A twenty foot (20) utility easement shall be established along the north side of Lot 12 and the east side of Lots 13 and 14 for sanitary sewer as shown on the map. A twenty foot (20) utility easement shall be established along the north side of Lot 6 and the north side of Lot 11 and east side of Lot 12 for storm sewer as shown on the map. 4. Prior to final plat approval, water service shall be extended to the lots as required by the Public Works Department with an 8 inch main. 5. Stormwater improvement plans shall be submitted for approval per the City's Urban Services Standards and Guidelines and made prior to final plat approval. 6. Sanitary sewer shall be extended to the new lots as required by the Public Works Department from Fourteenth Street and shown on the preliminary plat. 7. Building setbacks shall be identified on the final plat and address numbers placed on the lots, which will be provided by the Building Division. 8. The applicant shall place a statement on the plat and make it known to all subsequent purchasers of subject lots that said lots are in the proximity of the William R. Fairchild International Airport and that the Port of Port Angeles does not warrant that these lots will always be outside the lowest noise contour currently established for residential use. 9. No access shall be permitted to Lot//15 until West 16th Street is developed to City standards. Thirty (30') foot of right-of-way along the south boundary of the property shall be dedicated to the City for the extension of West 16th Street as shown on the preliminary drawing. A No Protest LID Agreement shall be entered into for the future improvement of West 16th Street prior to final plat approval. 10. Fourteenth Street improvements shall be made to Public Works Department standards prior to final plat approval. A total 30~foot wide paved surface with a ditch and walking path along the site frontage and extending east to "N" Street is required. The asphalt taper on 14th Street east of subdivision as shown on the preliminary drawing will not be allowed. 147 Planning Commission Minutes December 10, 2003 Page 8 Findings: 1. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local requirements for the approval of subdivisions. 2. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State of Washington. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision. It shall determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and schoolgrounds, and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 3. Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the proposed plat, along with written recommendations of the City Departments, and shall either approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City Council within a period of 90 days after a preliminary plat has been submitted to the City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. 4. The Port Angeles Public Works, Light, Parks, and Fire Departments reviewed the proposed short plat. Their comments have been incorporated in the Department's recommendation. 5. Preliminary approval is based upon a drawing dated received October 30, 2003, prepared for Rycor, Inc. by Zenovic and Associates, Inc. 6. The subject property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive Plan land use map. 7. The proposal has been reviewed with respect to the Comprehensive Plan. The following Comprehensive Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy B.1, B.2, B.3, and B.4, Goal C; Transportation Element Goal A, Policy A.3, A.6, and B. 11; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B. 1, B.3, B.4, B.5, B.6, B.7, C.2, C.3, C.4, and C.5. 8. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service and electrical service (Capital Facilities Element Policy A.9). 9. The City's Comprehensive Plan (Land Use Element Policy B.3) states that development should be designed to further the grid system pattern. Preliminary approval will be based upon the dedication of right-of-way to'~l~re compliance with the policy. Planning Commission Minutes December 10, 2003 Page 9 10. The subject property is identified by the Port Angeles Zoning Map as Single Family Residential (RS-9) which allows a density of up to 9 units per acre. The proposed drawing indicates that each lot in the proposed subdivision will be at least 9,000 square feet in size. 11. The site is currently served by West Fourteenth Street, which is neither an arterial, a designated school walking route, or a designated bicycle route. 12. There are no environmentally sensitive areas on the site. The site slopes west to northeast. The site is not considered a frequently flooded area as it is not listed on the Federal Emergency Management Act (FEMA) maps which denote those areas that are in 100-year flood areas. 13. Transit service is available along "N" Street east of the site. "N" Street is a designated school walking route by is not as yet developed with sidewalks in the area nearest to the proposed subdivision. 14. Building permits are required for all structures on the completed sites. All local building and Fire Codes shall be complied with during construction including residential sprinkler systems. 15. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. School busses travel on both "N" and Fourteenth Streets. 16. The City's Parks Department has responded that they are aware of the preliminary proposal and do not believe the level of service for the area will be hampered as a result of the development. 17. All utilities including potable water, sanitary waste, and refuse collection are available in the area. 18. The site will be serviced by the City's Police, Fire, and Public Works Departments. 19. The City's State Environmental Policy Act (SEPA) Official issued a Determination of Nonsignificance (DNS #1049) on December 5, 2003, therefore satisfying the City's responsibility under the Act. 20. Improvements to West Fourteenth Street will be required such that the final roadway is an improved width of 30' with a ditch and 4' pedestrian walking path established on the south side per the City's new suburban low impact development standards. Right-of-way dedication will be required along the site's southern frontage of 30' for the continued development of West Sixteenth Street. A no protest local improvement district (LID) agreement will be required to ensure development of West Sixteenth Street at an appropriate time, and no access to West Sixteenth Street will be allowed from the adjacent lot (Lot 15) until minimal required improvements have been made. Planning Commission Minutes December 10, 2003 Page I0 21. The Port of Port Angeles operation of the Fairchild Intemational Airport is located in the area south of the site. The Port staff has been notified of the proposed subdivision proposal and it is expected that those who purchase properties in the final subdivision will be aware of the existing on-going airport operation. 22. The City's low impact development standards in suburban areas adopted earlier in 2003 were adopted with the understanding that subdivisions developed under the standards would not allow for on-street parking. Site development and design for residential lots developed under the lower impact standards need to accommodate resident parking and visitor parking on-site. Roadside ditches developed under low impact development standards should be kept free of debris by adjacent property owners. 23. The Planning Commission's decision is a recommendation to the City Council. The Commission acts as the City's hearing body for preliminar~ subdivision approval. Reports are advisory only to ensure conformance of the proposed subdivision to the general purposes of the City's Comprehensive Plan and to planning standards and specifications adopted by the City. Conclusions: A. As conditioned, the proposed short plat is consistent with the Port Angeles Comprehensive Plan and Zoning Code. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance, Chapter 16.08 PAMC, and the Washington State Subdivision Act, Chapter 58.17 RCW. C. As conditioned, appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. D. Signage educating residents and visitors to the prohibition of on-street parking should be included in the conditions for subdivision approval in those areas developed under the City's low impact development standards in order to prevent public safety issues that could result if on-street parking clogged streets that are allowed to be reduced in size. E. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the Growth Management Act. The motion was seconded by Commissioner Hewins and passed 4 - 0. 150 Planning Commission Minutes December 1 O, 2003 Page 11 CONDITIONAL USE PERMIT - CUP 03-11- O'HEARN: 2300 Block Milwaukee Drive: A request for an assisted living facility in the RS-9, Residential Single Family zone (This item has been withdrawn by the applicant.) Assistant Planner Sue Roberds noted that the applicant had withdrawn this application even though a public hearing had been scheduled. Chair Nutter opened the public hearing. There being no one to testify, she closed the public hearing. Commissioner Philpott moved to accept withdrawal of the application. The motion was seconded by Commissioner Itewins and passed 4 - 0. SHOREI.INE SUBSTANTIAL DEVELOPMENT CONDITIONAL USE PERMIT - SMA 03-05 - CITY OF PORT ANGELES: Port Angeles landfill site: A proposal to do shoreline revetment work. (This item has been withdrawn by the applicant.) Associate Planner Scott Johns noted that the applicant had requested withdrawal of the application even though the public hearing had been scheduled. Chair Nutter opened the public hearing. There being no one to testify, she closed the public hearing. Commissioner Pittis moved to accept withdrawal of the application. The motion was seconded by Commissioner Hewins and passed 4-0. COMMUNICATIONS FROM THE PUBLIC Nonc. STAFF REPORTS Associate Planner Johns briefly explained that a Comprehensive Plan Advisory Committee is being formed once again for review of the City's Plan. Members of the group will be needed for approximately five meetings. REPORTS OF COMMISSION MEMBERS The Commission thanked Commissioner Pittis for his valued participation as a member of the Planning Commission and wished him the best in his new position as City Council person. ADJOURNMENT The meeting adjoumed at 7:10 p.m. Sue Roberds, Acting Secretary Linda Nutter, Chair PREPARED BY: S. Roberds 1151 152 pORT .ANG, E, LES, WASHINGTON, U.S.A. DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: January 20, 2004 To: City Council Members FROM: Sue Roberds, Assistant Pla,~ SUBJECT: Department of Community Development Planning Division December, 2003 Monthly and Year End Report CURRENT APPLICATIONS: CURRENT MO. 2003 TOTAL 2002 TOTAL 2001 TOTAL Rezone 0 0 5 6 Municipal Code Amendment 0 2 1 2 Conditional Use Permit 0 10 7 14 Conditional Use Permit Extension 0 0 3 0 Conditional Use Permit Appeal 0 0 2 0 Annexation 0 0 2 0 Subdivision 2 5 1 0 Binding Site Plan 0 1 0 0 Short Plat 0 5 6 1 Appeal of Short Subdivision Decision 0 0 2 0 Boundary Line Adjustment 0 4 10 4 Home Occupation Permit 0 2 2 2 Retail Stand Permit 0 1 1 2 Bed and Breakfast Permit 0 1 2 6 Variance 0 10 6 11 Minor Deviation 2 3 0 1 Street Vacation 2 4 1 4 Parking Variance 0 0 0 0 Shoreline Substantial Development Permit 1 5 6 7 Shoreline Exemption 1 1 2 4 Wetland Permit 0 0 0 0 Environmentally Sens. Areas 0 2 14 4 SEPA ENVIRONMENTAL POLICY: Determinations of NonSignificance 3 31 38 33 Mitigated Determinations 0 0 0 4 Determinations of Significance 0 0 1 0 SEPA Appeal 0 0 1 0 DEVELOPMENT REVIEW: Building Permits 5 145 99 * 31 Code Enforcement 5 10 2 4 Clearing and Grading Permit 0 0 15 7 22 242 207 146 · Started calculations in 9/01 ] 53 154 piO,R N GELE$ WASHINGTON, U.S.A. January 9, 2004 MEMO TO: Brad Collins, Director DEPARTMENT OF FROM: Sue Roberds, Assistant Planner COMMUNITY DEVELOPMENT RE: 2003 Permit processing time frame analysis Brad Collins The Planning Division has performed 189 application permit reviews as of December Director 417-4751 31, 2003, under the following review time frames: Sue Roberds · *7 days issuance - 146 - 64% (building reviews and exemptions) Assistant Planner · 21 days issuance - 59 - 26% 4174750 · 30 days issuance- 10 - 13% Scott Johns · **45 days issuance - 11 Associate Planner · **90 days issuance - 4 - 2% 417-4752 230 - 100% Lou Haehnlen ~~ Building Official ~ ~}x,~ 417-4816 - S~e Roberds, A~i-s~ant Planner Roger Vess Permit Technician CSW Coordinator 4174712 NOTES: * Most building reviews are done within 7 days, some - mainly signpermits - are done over the counter and are not counted in the total number of permits reviewed. A few reviews take more than 7 days, for instance, ifa SEPA review is involved. ** Permits that require 45 days processing include shoreline permits and subdivisions due to the need, in the case of shoreline permits, for a state required extended comment period, and in the case of subdivisions, to allow review by both the Planning Commission and City Council. The permits identified (10) as having been processed in 45 days are those two permit Under the City's current regulations, street vacations require an initial meeting with the Council and two public hearings so the timeframe is longer than other permits. The permits (2) noted as having been processed in 90 days were street vacations. The above list does not include any long range permits, only applicant driven permits. p. ORTANGELE$ WASHINGTON, U.S.A. January 15, 2004 MEMO TO: Brad Collins, Community Development Director DEPARTMENT OF ./:~t , .xdt COMMUNITY FROM: Roger Vess, Permit Technician DEVELOPMENT RE: 2003 Performance Measures Brad Collins, Director 417-4751 ® 1 Day issuance - 444 or 66.3% Sue Roberds, Assistant Planner · 7 Day issuance - 60 or 9% 417-4750 Scott Johns · 21 Day issuance - 70 or 10.5% Associate Planner 417-4752 · 45 Day issuance - 62 or 9.3% Jim Lierly · 60 Days or more - 33 or 4.9% ** Bldg. Inspector 417-4816 Total permits issued, January 1st 2003 to December 31st 2003 - 669 permits Roger Vess Permit Technician 417-4815 **All permits were ready for issuance in less than 45 days, issuance was delayed by applicant. T:h-vessX2003performancemeasures. WPD 158 PW & U Final Monthly Report for 2003 - Changing to Quarterly Report for 2004 WATER DEMAND 2002 · 2003 LAST YEAR TO DATE (_~G~.____i : MONTH, THIS YEAR TO DATE : SEWER SYSTEM JETTED i 4,072 STORM DRAINS JETTED i 200 SYSTEM TV INSPECTED ' 266 2,849 RAINFALL 2002 12003 - 10 Year Average 10 YR AVG. TOTAL TO DATE 25.56 THIS YR TO DATE 27.01 RECORD HIGH THIS MONTH! 11.44 RECORD LOW THIS MONTH i 0.00 159 ELECTRICAL USAGE ?o, ...... 200'''L3 *"= ~" ~' "~' ~ 2002 · LAST YEAR TO DATE (M Kwh $2.116t THIS YEAR TO DATE (M Kwhl 55.219t TEMPERATURE ~'_ 2002 · 2003 - 10 Year Average TOTAL LANDFILL DISPOSALi 5 51.8% TOTAL CITY TON.~ THIS YR TO DATE (TONS)[ CITY OF SEQUIM LAST YR TO DATE (TONS~ 42,676 0.0% CO, RES. HAUL D.MJOLYMPIC DISPOSAL 4 13.0% CO. COM. HAUL 2 28.6% 3 6.6% PUBLIC WORKS & UTILITY DEPARTMENT MONTHLY REPORT * Installed two new 1" x 5/8" water services and one new 2" fire service * Developed Landfill Permit Application for Clallam County * Repaired 5 water service leaks * Developed Wildlife Management Agreement for City Council * Repaired eleven 2" water main breaks * Working on interlocal agreement with Clallam County and City of Sequim * Changed out four l"x 5~8" inoperable water meters Preparing for the Home Show in February Changed out inoperable flow meter at Elwha and restarted flow record Wildlife Management meeting * Renewed one 1" x 5/8" water service Developing information for Solid Waste Rate Study Continued to work with representatives from Magna Ddve, Pump Tech, * Repaired asphalt at 5 Water Utility Cuts, patched potholes citywide · and Angeles Electric to resolve generator issue at pump station #4 - * Repaired 2' x 3' of asphalt due to culvert installation · work to be completed during January, 2004 * Repaired concrete at two locations due to sidewalk distress condition · Excavated at pump station #3 preliminary to doing line stop to change * Repaired concrete due to hydrant replacement and a Water Utility cut · out discharge valve - anticipate work to be completed in January, 2004 * Sealed sidewalk and cleaned debris from mouths of culverts · Performed dye testing as requested * Repaired 25' of guardrail at Marine Dr & Hill St due to accident Performed utility locates as requested * Repaired guardrail at 5th and Tumwater St. due to accident · Cleaned up fallen tree at Food Bank and a mudslide on Ennis St · Citywide-mowed, graded, graveled, ground, educted, and swept ~ ~;~ ~ · ~ ~ ~ ~ ~, * Assisted Solid Waste with collections and with traffic control for Elks fire · NPDES monthly report showed no violations * Installed culvert at 10th and L Street and cleared an alley right of way · Worked with local dischargers on pretreatment issues * Remodeled Equipment Services by turning storage into office · Performed process control on secondary treatment system * Repaired fence at industrial main screen shack · Angeles Electdc finished installing VFD for #2 Aeration Blower, Proj 03-24 * Installed 62 signs; performed maintenance on 36 type II barricades · Olympic Electric finished installing Danfoss flowmeter at #2 leachate pump sta General sign, building, and key maintenance - citywide · Completed monthly EPA and DOE testing and monitoring Safety meeting, CDL refresher, "Work Zones & Beyond" workshop Removed boiler buildup, replaced pressure valve & performed O & M Assisted Port with new Fairchild International Airport directional signs NW Mechanical tuned boiler for the winter season ~ ~;~ ~,~.~, ~.~ :,~ ~ Registered to submit re~rts electronically to compl~ with NPDES requirements * i~i~:,~.~.~,~:.l 8th St Bridge Replcemnt design support · Work Orders: 70 Service Requests from Denvers Tire: 27 * Circuit Switcher contract support · Service Orders: 12 Full maintenance services by Denvers: 2 * Elwha Dam removal mitigation support · * 8th St Bridge Repairs construction completed · #0003 99 Pierce - Complete repair of front brakes and brake rotor * Gateway Project design support · #0162 93 Freightliner - Replace four rear tires * Spruce Street Pump Station design support · #1554 92 GMC - Replace starter and heater core housing * Pump Station 1 & 3 design support · #1580 94 Sweeper - Remove steering assembly * Electrical Underground Rebuilri Elwha Line Stage 1 const, support · #1732 95 Ford - Replace tires, FMI, repair power steedng and transmission * Park Avenue Sewer design support · #1905 90 Peterbuilt - Repair monitor, brakes, speedometer, and seat * CSO Flow Meters upgrade completed · #1907 92 Peterbuilt - Repair fuel gauge and sender, replace tailgate seals * Carnegie Library construction support · #1915 90 Cat - Replaced oil cooler lines * Fire Hall Roof Repair design construction support · #1918 94 International - Electrical shod in dash, repair brake controller * Downtown Signals construction support #1920 99 Peterbuilt - Replace tires, repair packer blades * Sanitary Sewer Repair/Rehabilitation construction completed · · 104 meters were tested and replaced * 33 street lights were repaired * 81 electrical inspections were performed I * - Construction of the oil handling building completed * Laurel and Washington substation projects working * 161 WASHINGTON, U.S.A. MEMO PARKS and RECREATION DEPARTMENT Date: December 31,2003 Parks & Recreation To: Becky Upton Marc Connelly Director From: Dan Estes,Events Coordinator [455 ] Subject: 2003 4th Quarter Report(October 1-December 31,2003) Mad A. Bilsborow Administrative Assistant [4550] We, at the Parks and Recreation Department, have been very busy during the Ralph Dyker fourth quarter or 2003 with recreational activities that have brought additional Parks/Cemetery tourists to Port Angeles. In keeping with our goal to impact tourism through the Maintenance promotion and hosting of recreational events, we respectfully submit our Fourth Superintendent [4565] Quarter Report. Jerry W. Cole During the fourth quarter of 2003, Hotel/Motel Grant Funds helped make Recreation Manager possible four basketball tournaments, one for men's teams and three for youth [4552] teams. Jake Seniuk The Talking Rain Tip-Off Classic, an invitational tournament for men's Fine Arts Center Director basketball teams, was held November 1 st-2na. Six teams took part, including 3 [360-457-3532] from out-of-town. A tipotTtournament for girls' teams was also held November lSt-2nd, and had eleven teams enter in three divisions. Seven of these teams came from out-of- The Seventh Annual Boys' Turkey Shoot took place November 15-16. Twenty-five teams entered this event, including twenty that traveled from out-of- town to play. The Holiday Hoops Classic, held December 13-14 for boys' and girls' teams from 5th grade through 8th grade, attracted sixteen teams. Twelve of these teams were from out-of-town. In summary, the four events that were hosted in Port Angeles in the fourth quarter attracted 42 basketball teams to our city spending one or two nights in town and spending over $64,000.00 in Port Angeles. 163 164 ORT NG p ELES W A $ H I N ~ T O N, U. S. A. CITY COUNCIL MEMO DATE: January 20, 2004 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Bonneville Power Administration Litigation Settlement Summary: The settlement agreement between the Bonneville Power Administration and several public utilities, including the City of Port Angeles, will expire on January 21, 2004. If the City is in support of the settlement, the City Council must approve signing the various documents at tonight's meeting. Recommendation: Authorize the Mayor and our attorney of record to sign the appropriate documents in support of the settlement agreement related to the 2001 BPA rah case litigation. Background/Analysis: A briefing on the issues involved in the settlement proposal were presented at the December 16th, 2003 City Council meeting. There has been little additional information that has arisen since that briefing. Snohomish PUD and Clallam PUD are still indicating that they are not going to sign the settlement agreement, and a few other utilities have indicated that they are not going to sign, but have not passed resolutions to that effect. If any of these utilities do not sign, the settlement, as it is now written, will be void. Even if some utilities do not sign, BPA is urging its customers to make a decision on the issue through their Council or Board to let them know where the region stands on settlement. The Utility Advisory Committee has reviewed the settlement at several meetings and feels it is in the best interest of the City of Port Angeles to support the settlement proposal. A settlement that would provide assured savings to Port Angeles immediately would be preferable to the unknowns that a lawsuit may offer. In reviewing the issue at the January 13, 2004 Utility Advisory Committee, the above recommendation was forwarded to the City Council for consideration. N:LPWKSkLIGHT~POWM'~BPA rates~BPA settlement council memo.wpd