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Home My WebLink AboutAgenda Packet 01/20/2009 . FO,RTANGELES WAS H I N G TON, U. S. A. AGENDA CITY COUNCIL MEETING 321 East 5th Street. January 20, 2009 REGULAR MEETING - 6:00 pm Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items ofbusinessfor regular Council meetings may include the following: A. CALL TO ORDER-REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT. This is an opportunity for members of the public to speak to the City Council about anything. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person anda total of 15 minutes for this comment period. (These time periods may be lengthened or shortened at the discretion of the Mayor.) PUBLIC CEREMONIES/PRESENTATIONS WORK SESSION 1. Save the Pool Committee 2. Metropolitan Park District 3. Operation of William Shore Memorial Pool C-1 "" C-3 ---- C-15 1. View Presentation. 2. Determine Consensus? 3. Approve Extending Pool Operation based on Donations Received. D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Council member 'E. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Parking Violations Ordinance E-1 1. 2nd Reading; Adopt Ordinance PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. . NOTE: HEARING DEVICES A V AILABLE FOR THOSE NEEDING ASSISTANCE MA YOR TO DETERMINE TIME OF BREAK Janu~ry 20, 2009 Port Angeles City Council Meeting Page - 1 G. OTHER CONSIDERATIONS G-l H. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) 1. Campbell Avenue Planned Residential Development Phase I Final Approval H-l 1. Continue Public Hearing from Jan. 6,2009 I. PUBLIC HEARINGS - OTHER (7:00 P.M. or soon thereafter) 1. 2. 3. J. FINANCE 1. Jail Contract / Agreement 2. P A WTP Computerized Maintenance Management System (CMMS) Project J-l 1. Approve 2. Award Contract K. CONSENT AGENDA 1. City Council Meeting Minutes of January 6, 2008 2. Expenditure Approval List from 12/27/08 to 01/09/09 for $2,459,564.88. 3. Appointment of City Official to Administer CDBG 4. Green Motors Initiative Agreement 5. OlyCa Loan Agreement K-l K-7 1. Accept Consent Agenda K-29 K-31 K-33 L. CITY COUNCIL COMMITTEE REPORTS M. INFORMATION City Manager Reports: 1. P A Forward December 11, 2008 Meeting Minutes M-l 2. Building Division Permits / December - 2008 Report. M-5 3. Clallam Business Incubator (CBI) 4th Quarter - 2008 Report M-7 4. Economic Development Council (EDe) 2008 Year End MA5 Report 5. Public Works & Utilities Department /4th Quarter - 2008 M-51 Re ort N. EXECUTIVE SESSION O. ADJOURNMENT NOTE: HEARING DEVICES AVAILABLE FOR THOSE N EEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK January 20,2009 Port Angeles Ci!y Council Meeting Page - 2 . ~ORT.ANGELES WAS H I N G TON, U.S. A. CITY COUNCIL MEETING I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Braun Deputy Mayor Wharton Councilmember Di Guilio Councilmember Kidd Councilmember Perry Councilmember Rogers Councilmember Williams Staff Present: Manager Myers Attorney Bloor Clerk Upton G. Cutler T. Gallagher D. McKeen N. West Y. Ziomkowski ~ ~ V ~ V' / V' V V' ~ January 20.2009 tJ;1JQ p. 61'\ . ~ III. PLEDGE OF ALLEGIANCE: Ledby (kO\d)IV,~M0~.k, ~o.,q.... · ~ORTANGELES WAS H I N G TON, U. S. A. DATE OF MEETING: January 20. 2009 CITY COUNCIL MEETING Attendance Roster LOCATION: City Council Chambers ,-, . -1 ,) \ ':> \ y'..z/ , rr- w \2l'A \t- CPA ~'5'7 vv' 7 t-~\ ('. .J) . ;. I L/ l;; " {Ut S' V , /\\ l ,~'i (' / .-....- -A'. / . / .:.; ':....:).-t.), .I 1 ., 'I I .~ ,"5 e:. t1- 'i A. 3 If; E: 5/.i{~ <';,4, Lf 11 r ~ j oP-liL - I ,~d . -'I FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: January 20. 2009 LOCATION: City Council Chambers \ \M.. G ~ E:-( VVv :\~ V~ \,vLvr-- ~ 1) '"-j R1:1 D l \ . &\j ,,~. I" ''-., IJ /--.,1 ..r .. ,'." " / _ /1 '". /'~ /,-/ ; - - "..,I l' " ). --,. ---. 9/~r c........ I - I ~,-o" ~ , -r-f) /J [J U.5/ fr/}- vt/~ vi--....v (' '-'. // ,t'., .> ' ~__,__.,..A:;:. Ie c. (. ,..... I"~ I~ f /, iit :-l - ) '-f ( C' , , , ._,U.,/ "v,.(A '"' /.It C/~fG>'OU K ~ V h r ( J v.b p . . . ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: January 16,2009 To: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: SAVE THE POOL COMMITTEE REpORT Summary: At Tuesday's Council meeting the Save the Pool Committee will make its fma1 report and recommendations regarding the proposed special election to create a Metropolitan Park District. Following their presentation, Pool Committee members will be available to answer any questions. Recommendation: It is recommended that the Council provide staff direction on how you would like to proceed in terms of calling a special election including the recommended date for the election. Back2round / Analvsis: Last Monday the Save the Pool Committee met to finalize their recommendations for the Council's consideration. I was able to attend this meeting and was impressed with their commitment to keeping the pool open. If the Council decides to proceed with a special election, the Committee is clearly willing to devote their time to educating the community on the benefits and costs associated with the continued operation of the pool. I was also able to meet with several county officials during the past several days including the County Administrator. The County appears to be in general agreement with most of the recommendations included in the attached report. I have invited Commissioner Chapman and Jim Jones to attend the meeting on Tuesday to answer questions regarding the County's position. Key issues that require Council direction include the date of the election and the election cost sharing arrangement with County. I have attached a report from the County Auditor that provides additional infonnation on the sharing of election costs. We also need to make sure that the Council is in agreement with the boundaries of the district. The Committee is recommending a May election date. In order to accomplish this schedule, we need to have some discussion on the costs for continued operation of the pool after March 31. I will have updated infonnation at Tuesday's Council meeting on the total 2008 revenues and costs for our pool operations. C-1 Please let me know if you have any questions prior to the Council meeting. Kent Myers City Manager C-2 . . ,.. e'" I el... ---. e-- (, 'f' .e .,he ~ ~ ~. 0 'V ~y'1.'~'~'''W 0 f'i Ii'.i' J~~"),'" - ~ --.,.-~' ;"~~Jr;. ~.....,., ..;....,. l'~..,.,,, ,.,~ I~ .., Save a Life. Friends of the Pool Foundation "Save the Pool P .A." Steering Committee PMB #109 136 E. 8th St. Port Angeles, WA 98362 www.saveChepoolpa.com Transmittal January 13,2009 To: City Council Members; Mayor Gary Braun, Deputy Mayor Betsy Wharton, Cherie Kidd, Larry Williams, Karen Rogers, Don Perry, Dan Di Guilio: Clallam County Commissioners; Dave Tharinger, Mike Chapman, Mike Doherty cc: City Manager, Kent Myers, City Deputy Director of Parks and Recreation, Richard Bonine, and Clallam County Administrator, Jim Jones We are transmitting for your consideration our recommendations regarding the items in the agenda for the Special Joint Meeting (under letter D. Work Session) previously scheduled for .January 61h. 2009. Attached is the agenda as a cover letter. Also attached are the RCW sections that are referenced in our responses and election cost information provided by Clallam County Administrator, .Jim .Jones. We appreciate this opportunity to provide input. During the City Counc"il Meeting Work Session on lamlary 20, 2009, Krista Winn, Chair of Save the Pool Committee will be presenting our recommendations and additional committee members will be available to answer questions. We would like to also extend this invitation to the 'County Commissioners. We would be honored to present this information in person. Respectfully, '\ Krista Winn - Save the Pool Chair . Holly .luskevich - Save the Pool Vice Chair Gary Holmquist - Aquatic District hair Amity BUller - Campaign Chair c:.. Received Ry: (City) (Counly) Date Date C-3 j .~\ PORT ANGELES CITY COUNCIL AND CLALLAM COUNTY COMMISSIONERS . SPECIAL JOINT :MEETING JANUARY 6, 2009 AT 1 :00 P.M. CITY COUNCIL CHAMBERS 321 EAST FIFTH STREET PORT ANQELES, Washington Purpose of the meeting is to discuss and decide whether to proceed with an election for the creation of a Metropolitan Park District as requested by Friends of the Pool/Save the Pool P .A. r--.) \" } "--/ A. CALL TO ORDER- Special Meeting at 1:00 p.m. B. ROLL CALL a. CITY OF PORT .ANGELES CITY COUNCIL b. CLALLAM COUNTY COMMISSIONERS C. PLEDGE OF ALLEGIANCE D. WORK SESSION - City Attorney and County Attorney to lead discussions on necessary steps and decisions to finalize a Resolution. a. .A.re City and County willing to fund the cost of an election? . . b. What would the proposed boundaries be for the proposed metropolitan park district? c. Should district board members be elected or appointed? d. What would be the name of the proposed district? e. Boundary Review Board - potential review. f. What would be the election date? g. Determine whether to attempt to limit the taxing autho!ity or other authorities of the district . ,...." .\ ~~. . h. Determine whether the resolution of election proposal is positively supported by the election proponents. (Friends of the Pool). I. Other issues for discussion. ,---- / . ! ) '.. -'-' _~I RESOLUTIONS - City and County decision whether to proceed. a. C1TY OF PORT ANGELES CITY COUNCIL - Pass Resohltjon(s) b. CLALLAM COUNTY COMMISSIONERS - Pass Rcsolution(s) F. ADJorJRNMENT E. C-4 . Save the Pool Committee Recommendations To the City and County regarding proposed :MRPD election .'- The following discussion items were developed under the heading Work Session for the January 6th, Special Joint Meeting between City and C,?unty officials that was postponed. In a meeting on the 5th of January, 2009, City Council members in attendance asked Save the' Pool Committee members to respond to the work session discussion items. We sincerely appreciate this opportunity. A. Are City and County willine to fund the cost of an election? The Committee appreciates the willingness of the City Council and the County Commissioners to consider funding the up front costs of the proposed election. If the voters approve the formation of the district, the newly formed district will repay both local governments for the costs they incurred for the election. Our recommendation is that each of the two government organizations split the costs of the election equally. We recognize that the fmal determination of how the costs are split rests with the two groups. A fully funded ballot measure is our priority. B. What would the proposed boundaries be for the proposed Metropolitan Park District? Options - P A School District; P A and Crescent School District; or City ofPA only. .-- The Committee favors a district boundary that is the same as the current Port Angeles School District boundary. A larger district that would include the Crescent School District would increase the assessed property value by about 10% and would only change the assessment rate by about $.01 to raise $400,000 for the district. The larger district would increase the cost of the election by $6,000. We feel the best value for the Community is the P ASD boundary' based on the information provided to us by Jim Jones, Clallam County Administrator. Our priority is for a pass vote. We feel that the addition of Crescent is not the best choice at this time, but could be added in the future. RCW 35.61.020 C. Should district board members be elected or appointed? An elected board would require members of the community to be interested in serving. Elected board members could be compensated and the elections would have to occur every . two years. An appointed board would be comprised of a combination of City Council and County Commissioners in accordance with one or more members of each to serve as a board. RCW 35.61.050 paragraphs 2 and 4. The Committee supports an appointed board made up of City Councilmen and County Commissioners. This board would work closely with an appointed Citizen's Advisory Committee made up of individuals from the community who are interested and have . experience in managing pool facilities and would participate in the oversight of the pool's operation. This approach reduces initial ballot costs, and additional costs for future elections of an elected board. .- C-5 An interlocal agreement written within six months of the election certification would make it possible for 1 County Commissioner, 1 City Council member and 3 community members from within the district to serve as the board. Per RCW 35.61.050 Within 6 months of the date of certification of election results approving the creation of the district the size and the membership of the board shall be determined through an interloca1 agreement of each city and county. The interlocal agreement shall also specify the method for filling vacancies on the board. . Appointed board members will not receive compensation. A five person elected board could award themselves compensation up to $8,640 per person. An elected board could cost the district up to $43,200..00 per year. RCW 35.61.150 If appropriate the committee is prepared to provide our recommendations for the interlocal agreement, and which City and County elected officials and community members would be best suited for appointment to the board. In addition the committee can recommend _ candidates that would be best qualified to sit on the citizen's advisory board. D. What would the name of the proposed district be? The Ccimmittee feels that the word "Pool" needs to be included in the name of the district. The words "Metropolitan, Parks and Recreation" are less desirable to have in the name. Possible names of the proposed district could be; William H. Shore Memorial Pool District, Port Angeles Communit}'"Pool District, and Central Clallam Pool District. E. Boundary Review Board - potential review. If it is chosen to go with the boundaries of the Port Angeles School District A boundary review would determine that the boundaries of the Port Angeles School District are clearly defined. F. What would be the Election Date? - April or Mav? i . The Committee strongly favors a May election date. We feel this is important in order to have adequate time to develop a sound business plan and to educate the community on all of the issues associated with creating a district to manage the pool. The Save the Pool Committee is prepared to run a campaign that will be one of the most powerful public movements this community has ever seen. We believe this is a key issue in the eventual outcome of the election. G. Determine whether to attempt to limit the taxin!! authoritv or other authorities of the district board. The Committee strongly favors placing a taxing limit or cap in the ballot language. We feel this could be another key issue in the success or failure of the election. With the current economic conditions and the general opposition to new taxes, any assurance that can be provided to the electorate on the amount and duration of tax increase associated with the new district will help in convincing people to vote yes. A cap also removes a major point that opponents of the nev.' district will use to place doubt in peoples' minds. It will be easy for opponents to argue that the board of the new district can initially propose taxes of .75 cents per RCW 35.61.210. It will be hard to argue against this. The Committee is motivated to bringing the roost economical alternative for the continued operation of the pool to the voters for consideration. I I I I I .1 i The business plan will be a key component in determining the required levy rate. The committee is requesting to work with the two sponsoring goverrunents to develop a sound business plan for the pooL C-6 We reconunend that the duration ofthe levy be tied to the length oflease the City grants to the District for the William H. Shore Memorial Pool. If the City grants a 15 year lease for the pool, the levy would stop at the end of this 15 year period. .- H. Determine whether the resolution of election proposal is positivelv supported bv the election proponents. (Friends of the Pool). The Save the Pool committee supports a May ballot measure that includes: · Port Angeles School District boundaries · Appointed board members · A cap on the levy amount · The name of the district has "Pool" in the title · With a 15 year property lease We thank you for the opportunity to offer our opinions and recommendations. I. Other issues for Discussion The Save the Pool Committee believes in May, 2009 that a ballot measure will pass in order to provide long term funding to keep the William H. Shore Memorial Public Swimming Pool fully operational. An additional topic of discussion regarding the proposed district is; Should the City lease, sen, or transfer the property to the proposed district? At this time we feel that a 15 year lease of the property is the best option. .~-_/ .- C-7 o I OJ . () _.-'~" Voler RegIslratlon In Proposed MOlropolltan Park Dlslricl Disirict boundaries Port Angeles :School Dlslrlct T alai no. of voters In Port Angeles School Dlslrlct 19,210 11,487 59.80% No, of volers In Clly of PorI Angeles No, of voter in Counly Cy-' '- % of voters 7,723 40.20% : bistrict boundar'lEis Port '!'flgeleii'uiiJ Crescent School DlstrlOla ". .. j -."--'------'.. - .~-. .' .. . .... '>0" ._..__....___..._.. __.____._ Total no. of voters in PA & Crescent School Dls!. 20,975 No, of voters In Clly of Port Angeles 11,487 No. of voters in County 9,488 rE'stimat~ ,EI~-CiI~!i'9,o.sls."" ... ......:: ." .:'. ::..:' ..............._.__J Only in Port Angeles School Dls!. wI elected board $ 77,000 Only in Port Angeles' School Dis!' wI appointed board $ 60,500 Port Angeles and Crescent wI elected board $ 82,000 ~;.,.._.... Port Angeles and Crescent wi appointed board $ 66,000 Only in the City of Pan Angeles wI elected board $ 45,000 Only in City of Port Angeles wI appointed board $ 37,000 0J * This is lust an estimate. Faclors such as the number of new voters, the number of candidates, the number of ballots actually cast, and vendor costs will affect th~ election costs. 64.77% 46.23% . Preliminary Assessed Valuation $3,477,729,826 $3,826,097,949 $1,993,279,533 Amt raised at 10 cents 11000 $347,772.98 $382,609.79 $199,327.95 / )-~->--- \..,.: ... As of Nov. 21, 2008 (fit".. C I. ALL"'" COftllC.Cf"'r) Amt/1000 needed to raise $400,000 I year $0.115018 $0.104545 $0.200674 . Page 1 of 1 RCW 35.61.020 Election -- Resolution or petition -- Area. (j) I U (I) When proposed by citizen petition or by local governm~nt resolution as provided in this section, a ballot proposition authOlizing the creation of a metropolitan park district shall be submitted by i-esolution to the voters of the area proposed to be included in the district at any general election, or at any special election which may be called for that purpose. (2) The ballot proposition shall be submitted if the governing body of each city in which all or a portion of the proposed district is located, and the legislative authority of each county in which all or a portion of the proposed district is located within the unincorporated portion of the county, each adopts a re'solution submitting the proposition to create a metropolitan park distdct. (3) As an alternative to the method provided under subsection (2) of this section, the ballot proposition shall be submitted if a petition proposing creation of a metropolitan park district is submitted to the county auditor of each county in which all or a portion of the proposed district is located that is signed by at least fifteen percent of the registered voters residing in the area to be included within the proposed district. Where the petition is for creation of a district in more than one county, the petition shall be filed with the county auditor of the county having the greater area of the proposed district, and a copy filed with each other county auditor of the other counties covering the proposed distri ct. Territory by vIrtue of its annexation to any city whose tenitOlY lies entirely within a park district shall be deemed to be within the limits of the metropolitan park district. Such an extension of a park district's boundaries shall not be subject to review by a boundmy review board independent of the board's review of the city annexation oftenitory_ [2002 c 88 * 2; 1965 c 7 * 35,61.0:W. Prior: 1943 c 264 * 2, pmt; Rem. Supp. 1943 * 6741-2, Patti prior: 1909 c 131 * 1; 1907 c 98 * 2, palt; RRS * 6721, palt.] 1> r'" . 0 http://tmrsc.org/mc/rcwIRCW%20%2035%20%20TITLE/RCW~, 1:1. 035%20.%2061 %20%20CHAPTERlRCW%20%2... . .' , . .,-...~ .,J '\..,'0_.....-:...:7 ~ l~{. KCW 35.61.03U: ElectiOn - Kevlew by boundary reVIew board - (!uestlOn stated. Page 1 of 1 RCV\l35.61.030 Election - Review by boundary review board - Question stated. . (1) Except as provided in subsection (2) of this section for review by a boundary review board, the ballot proposition authorizing creation of a metropolitan park district that is submitted to voters for their approval or rejection shall appear on the ballot of the next general election or at the next special ejection date specified under *RCW 29.13.020 occurring sixty or more days after the last resolution proposing the creation of the park district is adopted or the date the county auditor certifies that the petition proposing the creation of the park district contains sufficient valid signatures. Where the petition or copy thereof is filed with two or more county auditors in the case of a proposed district in two or more counties, the county auditors shall confer and issue a joint certification upon finding that the required number of signatures on the petition has been obtained. (2) Where the proposed district is located wholly or in part in a county in which a boundary review board has been created, notice of the proposal to create a metropolitan park district shall be filed with the boundary review board as provided under RCW 36.93.090 and the special election at which a ballot proposition authorizing creation of the park district shall be held on the special election date specified under *RCW 29.13.020 that is sixty or more days after the date the boundary review board is deemed to have approved the proposal, approves the proposal, or modifies and approves the proposaL The creation of a metropolitan park district is not subject to review by a boundary review board if the pm posed district only includes one or more cities and in such cases the special election at which a ballot proposition authorizing creation of the park district shall beheld as IT a boundary review board does not exist in the county or couniies. (3) The petition proposing the creation of a metropolitan park district, or the resolution submitting the question to the voters, shall choose and describe the composition of the initial board of commissioners of the district that is proposed under RCW 35.61.050 and shall choose a name for the district. The proposition shall include the following terms: [J "For the formation of a metropolitan park district to be govemed by ~nsert board composition described in ballot proposition]." [J "Against the formation of a metropolitan park district." [2002 I~ B8 !l 3; 1985 c; 469 9 32; 1965 c; 7 935.61.030. Prior. 1943 c; 264 9 2, part; Rem. Supp. 1943 9 6741-2, part; prior: 1909 c; 131 91; 1907 c 98 !l 2, part; RRS !l 6721, part] . Notes: "Reviser's note: RCW 29.13.020 was recodified as RCW 29A.04.330 pursuant to 2003 c 111 ~ 2401, effective July 1, 2004. C-10 . httD://apps.leg.\va.govlrc\v/default.aspx?cite=35.61.030 1/1212009 .~-- ( .- . -I RCW 35.61.U4U: ElectIOn - CreatIOn of dlstnct. Page 1 of 1 RCW 35.61.040 Election - Creation of district. If a majority of the voters voting on the ballot proposition authorizing the creation of the metropolitan park district vote in favor of the formation of a metropolitan park district, the metropolitan park district shall be created as a municipal corporation effective immediately upon certification of the election results and its name shall be that designated in the ballot proposition. .. [2002 c 88 S 4; 1965 c 7 S 35.61.040. Prior: 1943 c 264 9 3. part; Rem. Supp. 194396741-3, part; prior: 1909 c 131 92; 1907 c 9893, part; RRS 9 6722. part.] --._-~ C-11 http://apps.leg.wa.gov!rcw/default.aspx?cite=35.61.040 Ii 12/2009 RCW 3' 1)1.: Composition ofboarcl- Election of commissioners - --r~r__ Vacancies. Page I RCW 35.61.050 Composition of board - Election ~f commissioners - Terms - Vacancies. (1) The resolution or petition submitting the ballot proposition shall designate the composition of the board of metropolitan park commissioners from among the alternatives provided under subsections (2) through (4) of this section. The ballot proposition shall clearly describe the designated composition of the board. (2) The commissioners of the district may be selected by election, in which case at the same election at which the proposition is submitted to the voters as to whether a metropolitan park district is to be formed, five park commissioners shall be elected. The election of park commissioners shall be null and void if the metropolitan park district is not created. Candidates shall run for specific commission positions. No primary shall be held to nominate candidates. The person receiving the greatest number of votes for each position shall be elected as a commissioner. The staggering of the terms of office shall occur as follows: (a) The two persons who are elected receiving the two greatest numbers of votes shall be elected to six-year terms of office if the election is held in an odd-numbered year or five- year terms of office if the election is held in an even-numbered year; (b) the two persons who are elected receiving the next two greatest numbers of votes shall be elected to four-year terms of office if the election is held in an odd-numbered year or three-year terms of office if the election is held in an even-numbered year; and (c) the other person who is elected shall be elected to a two-year term of office if the election is held in an odd-numbered year or a one-year term of office if the election is . held in an even-numbered year. The initial commissioners shall take office immediately when they are elected and qualified, and for purposes of computing their terms of office the terms shall be assumed to commence on the first day of January in the year after they are elected. Thereafter, all commissioners shall be elected to six- year terms of office. All commissioners shall serve until their respective successors are elected and qualified and assume office in accordance with 'RCW 29.04.170. Vacancies shall occur and shall be filled as provided in chapter 42.12 RCW. (3) In a district wholly located within a city or within the unincorporated area of a county, the governing body of such city or legislative authority of such county may be designated to serve in an ex officio capacity as the board of metropolitan park commissioners, provided that when creation of the district is proposed by citizen petition, the city or county approves by resolution such designation. . (4) Where the proposed district is located within more than one city, more than one county, or any combination of cities and counties, each city governing body and county legislative authority may be designated to collectively serve ex officio as the board of metropolitan park commissioners through selection of one or more members from each to serve as the board, provided that when creation of the district is proposed by citizen petition, each city governing body and county legislative authority approve by resolution such designation. Within six months of the date of certification of election results approving creation of the district, the size and membership of the board shall be determined through interlocal agreement of each city and county. The interlocal agreement shall specify the method for filling vacancies on the board. (5) MetropOlitan park districts created by a vote of the people prior to June 13, 2002, may not change the composition and method of selection of their governing authority without approval of the voters. Should such a change be desired, the board of park commissioners shall submit a ballot proposition to tile voters of the metropolitan park district. 12002 c 88 9 5: 1994 c 223 923: 1979 ex.s. c 126 Ii 24; 1965 c 7 9 35.61.050. Prior: 1943 c 264 93. part; Rem. Supp. 1943 Ii 6741-3. part: prior: 1909 C 13192: 1907 c 98 Ii 3. part: RRS 96722, part.] Notes: 'Reviser's note: RCW 29.04.170 was recodifieo as RCW 29A.20.040 pursuant to 2003 c 111 S 2401, effective July 1, 2004. Purpose -197gex.s. c 126: See RCW 29A.20.040(1) ~ hnp:lI<1IJPs.leg.\Va.gov/RCW/default.aspx?cite==35.61.050 I I I 2/2009 .. N '("""" I o RCW 35.61.150: Park commissioners - Compensation. Page 1 of 1 RCW 35.61.150 Park commissioners - Compensation. (0 ~- I o Metropolitan park commissioners selected by ejection according to RCW 35.61.050(2) shall perform their duties and may provide, by resolution passed by the commissioners, for the payment of compensation to each of its commissioners at a rate of up to ninety dollars for each day or portion of a day spent in actual attendance at official meetings or in performance of other official services or duties on behalf of the district. However, the compensation for each commissioner must not exceed eight thousand six hundred forty dollars per year. ' Any commissioner may waive all or any portion of his or her compensation payable under this section as to any month or months during his or her term of office. by a written waiver filed with the clerk of the board. The waiver, to be effective, must be filed any time after the commissioner's election and prior to the date on which the compensation would otherwise be paid. The waiver shall specify the month or period of months for which it is made. The dollar thresholds established in this section must be adjusted for inflation by the office of financial management every five years, beginning July 1, 2008, based upon changes in the consumer price index during that time period. "Consumer price index" means, for any calendar year, that year's annual average consumer price index, for Washington state, for wage earners and clerical workers, all items, compiled by the bureau of labor and statistics, United States department of labor. If the bureau of labor and statistics develops more than one consumer price index for areas within the state, the index covering the greatest number of people, covering areas exclusively within the boundaries of the state, and inclUding all items shall be used for the adjustments for inflation in this section. The office of financial management must calculate the new dollar threshold and transmit it to the office of the code reviser for publication in the Washington State Register at least one month before the new dollar threshold is to take effect. . A person holding office as commissioner for two or more special purpose districts shall receive only that per diem compensation authorized for one of his or her commissioner positions as compensation for attending an official meeting or conducting official services or duties while representing more than one of his or her districts. However, such commissioner may receive additional per diem compensation if approved by resolution of all boards of the affected commissions. [2007 c 469 9 1; 2002 c 88 9 6; 1998 c 121 9 1; 1965 c 7 9 35.61.150. Prior: 1943 c 264 9 3, part; Rem. Supp. 1943 9 6741-3, part; prior: 1909 c 131 9 2; 1907 c 98 9 3, part; RRS 3 6722, part,] -':;...~ ~ http(, ,~,.g, wa, gov/rewl default aspx? ci tF3 5,61 , t 50 '.' ~--,/ i \ \ I 1112:/;<;. RC '5..10: Park district tax levy - Metropolitan park district f . Page RCW 35.61.210 Park district tax levy - Metropolitan park district fund. The board of park commissioners may levy or cause to be levied a general tax on all the property located in said park district each year not to exceed fifty cents per thousand dollars of assessed value of the property in such park district. In addition, the board of park commissioners may levy or cause to be levied a general tax on all property located in said park district each year not to exceed twenty-five cents per thousand dollars of assessed valuation. Although park districts are authorized to impose two separate regular property tax levies, the levies shall b.e considered to be a single levy for purposes of the limitation provided for In chapter 84.55 RCW, The board is hereby authorized to levy a general tax in excess of its regular property tax levy or levies when authorized so to do at a special election conducted in accordance with and subject to all the requirements of the Constitution and laws of the state now in force or hereafter enacted governing the limitation of tax levies. The board is hereby authorized to call a special election for the purpose of submitting to the qualified voters of the park district a proposition to levy a tax in excess of the seventy-five cents per thousand dollars of assessed value herein specifically authorized. The manner of submitting any such proposition, of certifying the same. and of giving or publishing notice thereof, shall be as provided by law for the submission of propositions by cilles or towns. The board shall Include in its general tax levy for each year a sufficient sum to pay the interest on all outstanding bonds and may Include a sufficient amount to create a sinking fund for the redemption of all outstanding bonds. The levy shall be certified to the proper county officials for collection the same as other general taxes and when collected, the general tax shall be placed In a separate fund in the office of the county treasurer to be known as the "metropolitan park district fund" and disbursed under RCW 36.29.010(1) and 39.58.750. [2007 c 295 91; 1997 c 3 9 205 (Referendum Bill No. 47, approved November 4. 1997); 1990 c 234 9 3; 1973 151 ex.s. C 195 9 25; 1965 C 7 935.61.210 . Prior: 1951 C 179 91; prior: (i) 1943 C 264 9 10. part; Rem. Supp. 194396741-10. part; prior: 1909 C 13194; 1907 C 98910; RRS 96729. (i1) 1947 C 117 91; 1943 C 264 95; Rem. Supp. 194796741-5; prior: 1925 ex.s. C 97 91; 1907 c 98 ~ 5; RRS 9 6724,] Notes: Intent --1997 c 3 99 201-207: See note following RCW 84.55.010. Application -- Severability -- Part headings not law -- Referral to electorate -- 1997 c 3: See notes following RCW 84.40.030. Severability -- Effective dates -- Construction - 1973 1st ex.s. c 195: See notes following RCW 84.52.043. Limitation on levies; State Constitution Art. 7 9 2 (Amendment~ 55, 59), RCW 84.52.050. ~~.;. http://alJ1Js.leg.wa.gov/rcw/default.aspx?cite=35:61.21 0 1/12/2009 7. ~ ~ I o /-~."-', I \ . /'-~-'" ( .v .\, , "--- MEMORANDUM CLALLAM COUNTY AUDITOR'S OFFICE PATTY ROSANO, AUDITOR To: SQCC,Mike Chapman, Chair Jim Jones, County Administrator ~ From: Patty Rosand, County Auditor , r-.. Date: December 9,2008 . RECEIVED ClALlAM co. COMMISSIONERS DEe - 9 2008 rJ 1 oVJ ...2...3...A... Re: Election Costs You have requested a statement from me regarding election costs. The state BARS manual vall, pt 3, ch 12, pg 11-15 addresses the issue and is the prescribed method for election administrators in Washington State to calculate election costs. ClalIam County has followed this method for billing all election costs. The number of voters in a district and the number of issues on the ballot are calculated in a formula to arrive at the cos.t. RCW 29A.01.410 states that every city, town, and taxing district is liable for its proportionate share of election costs. In the case of formation of a Metropolitan Park District, both the county and the city will have to file resolutions calling for the election per RCW 35.61.020 (2), and each would be liable for their share of the election costs. If you were to enter into a formal agreement to deviate from the prescribed formula, you ask if this would set precedence for the County to pay half of the .cost for other elections? In my opinion, this would not set a precedence, or supersede the RCW or SARS manual, unless you were to enter into agreements with other districts. However, you may have other districts asking for assistance with election costs, as elections have become increasingly expensive. I would request that a copy of any agreement reached regarding election costs be provided to the Auditor's Office with the resolution calling for the election. Please feel free to contact me if you have further questions regarding elections. C-15 -,-/ _/ '-.:.,.../ '-../ 8. ELECTION COST ALLOCATIONS TO STATE, CITIES, TOWNS, AND.OTHER TAXING DISTRICTS This interpretation establishes uniform procedures for allocating election costs incurred by counties. These procedures are mandatory for elections held after January 1, 1986. . The following statutes require that counties be reimbursed for the cost of conducting elections covering' ballot issues for the state of Washington, cities and towns, and other districts. . RCW 29A.04.41O Every city, town and taxing district is liable for its proportionate share of:election costs. . Speclal election costs must be- borne by the city, town or district concerned '. : RCW 29A.04.420 The state should assume a pIorated share of.election costs when state officers or. 'measures are voted upon at a state primary or general election held in an odd-numbered year under RCW 29A.04321. a. Segreeate Voter Registration Costs from Elections BARS account si 1.80 is prescribed for voter registration costs. b. Ch~ Onlv Allowable Election Costs BARS account 511.7'0 is prescribed for elec;tiqn costs. Costs charged to this account must be specifically for election pmposes and w:ill include proper object codes. Time records and other docmi:tentation must be inaintained to support expenses allocated to election costs. Allowable costs inelnde. the following; . (1) .salaries.and Wages (BARS Object 10) Include salaries and wages, including overtime, for time specifically devoted to . elections. Include the time of Election De.partmentemi>loyees, precinct officers, voting :OJaC1rlne custodians and extra election help. A .portion of the salary of the . . county auditor may also be included. Adequate records are to be maintained to support payroll cl1arges. This includes approved.time sheets with descriptions of work perfOIIl:led. . (2) Rmnlovee Benefits (BARS Object20) Include those benefits associated with the salaries and wag~ identified above. (3) Supplies (BARS Object 30) Include articles and commodities purchased for consumption exclusively for elections (e.g., statiOnery, forms, cards, pencils, small items of equipment, items for the repair and maintenance of equipment, etc,). The cost of large supply purchases shall be apportioned between the elections benefited. Elections operated as an internal service fund would be expected to inventory such purchases and charge the costs as the invent~ is used. - (4) Other Services and Charges (BARS Object 40) Include: EFFDATE 01-01-05 SUPERSEDES 01-01-02 BARS MANUAL: VOL PT CH PAGE 1 3 12 1C-16 I \ , (a) Communication - Charges for telephone and postage associated with elections. . . . '-."....l / ..' :; j,.;; ;lo.. 'i..:~ ~;j. ". ~; ,!:.! M. .~ ,r; EFF DATE 01-0.1-05 \J- \J (b) Transportation - Cartage fot voting machines, devices and booths, messenger service, and travel expense including mi1eage-al1owanc~ f()x-delivery ofretums. (c) . Advertising-....Chl,U'ges for legal notices and published' in$uctions 'in: connection with elections;' clesing of registration, 'etc. ..- (d) Printine mid Binding- - Charges for -ballots, instructions, record$, _signs, etc. "' (e) RCWairs and Mamtenance -Charges for repair and inaiQtenanceto election equipment (5) (f) Rentals - Charges for polling spaces, storage ~a:ces for votin~:equipment, etc. Machine:ry.'3lld Equipment (BARS Object '64) Do not indludecharges for capital outlays. However; depreCiation .or use charges for spch. ite~.,as votglg machines, devices, ballqt tab equipment, booth.s; :flag poles, flags, etc., are allowable. Charges must be based on rates that will result in a reasonable'recov.ery of the original equipment over its use:fullife. 'Ledgers detailing historical cost, estimated salvage value, useful life, and accumulated charges shall be available. No depreciation or use chargejs:apowable where the 15 ~ent overhead factor is used. See'p!lrt f. :.:, - (6) Interfund pavment:for Services (BARS Object 90) Include expenditures made to other funds for services rend-ered. ,Allowable interfund charges include costs for computer time, software developmen~ and equipment or facility rental. Charges niust be consistent with those to other funds and departments. No interfund chin-ges are allowable where the 15' percent oveme,ad factor is used. See part f. In the absence of guidance on a110wability of costs, the cost standards inoluded in Cost Principles Applicable to Grants and . Contracts with State .and Local Governments published by the Office of Management and Budget as Circular A-87 will a,pply. . c. Use Subelement Dilrit to Account for SDecific Activities The BARS account Structure allows for a further subdivision of election costs. Precinct, Election Department, and voting machine maintenance costs may be accounted for within BARS account 511.70. For example, account 511.70 may be subdivided using- the "subelemenf' digit as follows: Precinct Costs Election Department Voting Machine Maintenance Direct Costs Recount Costs '51-1.71 511.73 511.75 511.77 511.78 The needs for such information and the resulting account numbers will vary from county to county. This interpretation does not require a further subdivision of account 511.70. ' '. ~uPERSEDES 01-01-02 BARS IV[ANUAL: VOL PT CH PAGE 1 3 12 12 C-17 --- . cL Special Ballot Issue Costs Mav Be Recovered Directly The additional cost of printing ballots for special ballot issues and the cost of publishing legal notices for such issues may be;charged. directly to the appropriate district This should' be necessary only in~general or primary elections. For example, costs. of extra ballots and special legal notices for a school district bond levy in a November election may be charge!!. directly to . the district e. Election Operations May Be Recorded as an Internal Service Fund Election operations may be set up as an internal service :fund, as a special revenue fund or as a Ikpartment of the general fund., By its yerynatuIe, an intema1 servic.e type operntion would record all of the allowable election costs discussed in part b of this interpretation. r7 _ . Record election costs billed to county funds in BARS account 349.11. The general fund will charge BARS account 51l.70, object 90, in .p~g these costs. Record billings to ontside districts and otberJconstitnencies in BARS accowrt 341045. . 0.. f. .11f~";;j~) ;:':;li~-1~~0.i )s;.:~:___~) li~ :,.: .;~~~~e~$C':~~~:lOO~.~~~ P.pJw!s:~:.c.Q$S .~~~~..~~_..,..--'.W?~~~~." .~:~~;~~~~4~~~ .~.~~ i\D . In the absence ot:.an approved-plan, a flat 15 percent of adjusted general election costs is allowable 'for overhead. Adjusted general election costs are the total of.~es and wages, employee ben.efits, Supplies, and other services. and, charges properly charged to . BARS account511.70 (BAllS objects 10-40). The 15 percent overhead factor is in lien of inte:rlhnd charges and depreciation. The factor may be use4 when elections are accounted for as an intemal service fund, a special revenue . fund or a department in the general fund. g. The Method of Allocatinl! Costs Deoends on the Method ofProcessinl! Votes (1) Allocation of Costs Where Votes Are Tallied Usin~ Punch Cards The following allocation method must be used when elections are conducted using punch cards. This method spreads electien costs based upon the mnnber of voters in . a jurisdiction. Adqitional ballot measures and pc;>sitions add costs at a rate of 20 percent. A differentIate may be allowed. See part h. (a) Determine total election costs to be allocated. * See partb of this interpretation and js. ttachmenH (b) Determine . a factor for the number of issues and offices for each jurisdiction. A factor of 10 will be assigned for the first ballot isSUe or office for the jurisdiction. Each additional issue or office will add 0.2 to the factor. For example, a city with 3 offices to be decided would have a factor ofL4 (1.0 + 0.2 + 0.2), * This amount will be the total in ae<;ount 511.70 adjusted for depreciation/capital outlay, overhead or indirect costs, total minimum fees, and special costs to be billed directly to taxing districts. See Attachment 1, Schedule 2. EFFDATE 01-01-05 SUPERSEDES 01-01-02 BARS 11ANUAL: VOL PT CH PAGE 1 3 12 13 C-18 . : f,;? 'C. .-" '~:~~:... :< .i":,,~:~1:;':.~'~, .~ . \:...J '-.Y .(c) Multiply the, is~e 'and. office factor determinedjn step (b) times.the number of voters in that jurisdiction. This will give a weighted registnltion factor. Total the weighted registration factors (step (c)) for all jurisdictions. ;(d) (e) . . Divide the' weighted registration factoI' (step ( c)) for each jurisdiction by the total.weightedregistrationfactor (step .(d)) to yield a petcentagecostfactor. (f) Mwtiply the Pfttcentage co,st factor (step (e)) times the election costs to .be allecated to' allocate general el(:'ction costs. (g) Add the fifty dollar fee and:any'direct.costs. This will give the:.anlOuntdue fronHhe jwisdiction. Attachment.2'.illusirates how theallocatioJ;tshould.be made. :.J. (2). Allocatien of Costs Where Vorin!! Machin:es orPaoerBallots,Are U.sed '. The following allocation method must be used when elections are conducted using voting. machines or paper ballots (Chapter 29A.3'6 RCW). This method spreads election costs based upon the number of-voters in a jurisdiction. . Additional ballot .measures and positions add costs at, ~ effective rate of 100 percent A different rate may be allowed. See part h. . (a) Determine total election costs to be allocated. * See part b of this interpretation and Attachment 1 ' . i .} . .~ . (b) (c) Determine the number of registered voters in each jurisdiction concerned. . . Determine the number of positions to be :filled together with the number of measures (if any) each jurisdiction is submitting to the voters. Each such position and measure is to be cOUlited.:as a single unit (d) Multiply each registIation .figure as described in step (b) by the applicable n~er of units as determined by .step (c). This will give a weighted registration factor. (e) Total the weighted registration factors (step (d)) for alljurisdictioris. (f) Divide the total weighted..registration factor (step (e)) into e\lch. of the respective weighted registration factors (step (d)). This establishes the percentage cost factor each jurisdiction is to share of the election costs to be allocated. (g) Multiply the percentage cost factor established in step (f) times :the election costs to be allocated (step (a)). The product of this computation is the allocated general election costs. .* This amount will be the total in Account 511.70 adjusted for depreciation/capital outlay, overhead ,or indirect costs, total minimum fees, and special costs to be billed directly to taxing districts. See Attachment 4 Schedule 2. EFF DATE 01-01-05 SUPERSEDES 01-01-02 BARS MAJ.'\'UAL: VOL PT CH PAGE 1 3 12 14C_19 ~ .j ,-J ~: "-/ (h) , Add the fifty dollar minimum fee and any direct costs. This will give the amount due from the jurisdiction. Attachment 3 illustrates how the allocation must be'made. h. A Different Factor for Additional Issues and Offices Mav Be Allowed . As outlined in section g, the weighted registration factor is adjusted for additional issues and . offices each jurisdicti9D- places on. the ballot Elections conducted using punch cards must increase each jurisdiction's cost by a 20 percent factor for each additional issue and office. Likewise, elections conducted using voting machines or paper ballots must use 100 percent :. If the County Auditor: believes. that use of the applicable percentage results in an unreasonable result, the State Auditor's Office may approve a different perCentage. The Cmmty Auditor should contact our' office for such.approval In no event IPay a different percentage by used . without our prior approval i. . .';; Che:rge a FiftvDollar:Minimmn Fee "0"., " The county auditm' 'should collect a''J11inimnm .fee of fifty dollars per jurisdiction. The fee Will be charged'to all jnrisdicti~ holding an election and will be added after thealloc:ation of' general election costs; , See Att;ichment 2, colUmn g,.or Attachment 3, colim:ip. 7. These fees should not exceed a rate. of five dollars per registered voter. The. to~:miIrimum l' fees charged will be subtracted :from total adjusted election costs. See Attachment 1; Schedule 2. j. Aceount for:Costsof.Recounts.Separately Where ballots are recounted,' the jurisdiction.or the candidate is charged the cost (Chapter 29A.64 RCW). These costs 'should be accounted for separately. Recount billings to the jurisdiction should he shown apart from charges fof other election. costs. The 'fee collected is . a chat:ge for a serviee~ Use BARS Account 341.45. k." Effective Date . This interpretation will be effective Janwuy. I, 1986. Costs incmred prior to this date are chargeable, pr.ovided they have not already been recovered under an earlier' accounting method. ' EH'DATE 01-01-05 SUPERSEDES 01-01-02 BARS MAt'WAL: VOL PT CH PAGE 1 3 12 15 C-20 . . . . ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: January 20, 2009 To: CITY COUNCIL FROM: TERRY K. GALLAGHER, CHIEF OF POLICE SUBJECT: PARKING VIOLATIONS ORDINANCE UPDATE Summary: At the January 6, 2009 City Council meeting the 2nd reading of the proposed parking ordinance was tabled so that further comment could be obtained from downtown stakeholders. The Port Angeles Downtown Association has provided a letter to Council voicing opposition to the proposed increase. The Police Department respectfully disagrees with the position of the P ADA. Recommendation: Conduct 2nd reading and adopt ordinance. The first question that must be answered when considering an increase in parking fees is whether a problem exists that an increase in fees might serve to ameliorate. It is the position of the Police Department that the answer to this question is yes. During July, August, and September of 2008 there were 1,057 parking tickets issued. During the same period in 2007, there were 8891. Historical records on file at the Police Department indicate that the last increase in parking fees (from $5 to the current $10 fine) occurred circa 1996. Those records also suggest that the increase occurred in an effort to make parking enforcement in the downtown self-supporting. Currently, that is not the case. The part-time parking enforcement officer costs the City (salary and limited benefits) just under $30,000.00 per year. This does not include the costs associated with the records clerk responsible for entering and processing the tickets and coordinating collection efforts. (One clerk spends approximately 25% of her time processing tickets representing an annual cost to the City of just under $10,000.00). In 2006 parking enforcement generated $29,846.00; in 2007 the total was $28,204.00. 75% of these totals are generated through enforcement in the downtown, or about $22,000.00 from a program that costs about $40,000.00 a year. It is worth considering that absent the need for downtown parking enforcement, there would be no need for the parking enforcement officer position. Patrol officers and/or the support services officer handle parking complaints in other areas of the City. I These are citywide totals and include tickets issued by patrol officers. Tickets specific to the downtown area comprise approximately 75% of the totals. PW _101.01 [Revised 07/20/04] E - 1 Some people argue that the majority of the parking violators in the downtown are employees of downtown businesses. This is purely anecdotal, as the Police Department does not make any effort to identify the employment of those people receiving tickets. I understand the PADA's position in . respect to "punishing" downtown shoppers but I believe it is important to remember that it is parking violators that are being held accountable, and not the great majority of downtown business patrons. The fine needs to be high enough to serve as a deterrent to those few people that are violating parking restrictions. Further, Police Department records suggest that of the tickets issued, almost 30% are being written to "frequent flyers," people that apparently consider the price of a ticket an acceptable alternative to using the available longer-term parking. And, finally, the proposed increases are relatively consistent with the parking fines imposed by other municipalities. The Police Department supports, for both enforcement and budget reasons, an increase in fines associated with parking tickets as identified in the proposed ordinance. PARKING FINE COMPARISON CITY BASIC OT FINE MISCELLANEOUS Port Angeles $10.00 $25 penalty after l5-days Sequim $25.00 Port Townsend $15.00 $30 after 30 days Poulsbo $30.00 All parking violations Port Orchard $20.00 $25 penalty @, 15 days A vera2e Overtime Ticket $20.00 . . E-2 2008 BOARD OF DIRECTORS Terry Roth, President NW Duly Free 452-8556 Jack Harmon, Vice President Vlctcrta Express 452.8088 Evan Brown, Treasurer Brown's Outdoor 457.4150 Bob Stepp, Secretary Victorta Centre 457-5432 Kevin Thompson, Past President Family Shoe Store 452-3741 Vicki Adams Sound Bikes & Kayaks 457-1240 Jan Harbick Individual Member 452-8248 -ill Jacks!)n ~xter Auto 457-3318 Bob Lumens Northwest Fudge & Confections 452-8299 Rick Mathis Rick's Place 452-8683 Richard Stephefl$ Peninsula Daily News 417-3544 Ernst-Ulrich Schafer Ernst Rne Art Photography 808-'6058 208 N. Laurel .' Bex 582 Angeies. WA 98362 t)';;;'.x ASSOCIA TION December 24,2008 Port Angeles City Council, Thank you for taking the time to get the response from dO'iVTItown businesses to the question of raising the current parking violation fee from $10 to $25 beginning in January 2009. Members of the Port Angeles Downtown Association told us at a general meeting on December 12 that they did not support an increase in the fines. They felt it punished the very people that they need to be spending money in their businesses at this time. The Board of Directors ofth.ePort Angeles DO'iVntown Association supports our members. We respectfully recommend that the fine remain at $10.00 for 2009. Sincerely, "7 .~,. ~C.bti~tl" tra:({A/,rc/L .Y Barbara Frederick, Executive Director For the Board of Directors Phone: 360-457-9614 Email: director@portange.1esdownlown.com www.portangelesdowntown.cem E-3 OHr )ffjJJif))f. i; tv devttb!r :DU! brVJII1ite: a. Af:p.ltAv {!.)td prtilU1fJJ{.! 1J!JJ.f.'xftW}{ J J v J J . ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending Chapter 10.20 of the Port Angeles Municipal Code relating to penalties for parking violations in the City of Port Angeles. THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as follows: Section 1. Ordinance 3184 and Chapter 10.20 ofthe Port Angeles Municipal Code are hereby amended by amending Subparts A and B of Section 10.20.140 PAMC as follows: 10.20.140 Violations - Penalties. A. Any person who violates or fails to comply with any of the requirements of P AMC 10.20.+00 90, Limited Time Zones, shall be deemed to have committed an infraction and shall be assessed a penalty Tell ($10) Dollar s. Twentv- five ($25) Dollars. . B. Any person who violates or fails to comply with the requirements of P AMC 1 0.20.070(A), No Parking Zones, shall be deemed to have committed an infraction and shall be assessed a penalty of Twenty ($20) Dollais. Fortv ($40) Dollars. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction ofthe scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. . -1- E-3 Section 4 - Effective Date. This ordinance, being an exercise of a power specifically . delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _ day ofJanuary, 2009. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney . PUBLISHED: Januarv , 2009 By Summary G:\Legal_ BackupIORDINANCES&RESOLUTIONSIORDINANCES.2008145 - ParkingViolationFees.1 0.27.08. wpd December 31, 2008 -2- . E-4 . ~ORT.ANGEtES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: January 20, 2009 To: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: PHASE I CAMPBELL AVENUE PLANNED RESIDENTIAL DEVELOPMENT FINAL Summary: The Campbell Avenue Planned Residential Development/subdivision (pRD) was preliminarily approved in March, 2006. The approximately 19 acre site is located on the south side of Campbell Avenue between Porter and Wabash Streets. Approval was given for the development to be constructed in three phases. The applicant has completed Phase I of the PRD/subdivision, and has asked for final approval of the phase. . Recommendation: Council should adopt the attached ordinance, citing 3 conditions, 6 findings, and 4 conclusions attached as Attachment itA" to this memo approvingfinal of Phase I of the Campbell Avenue P RD. . Background / Analysis: Chapter 17.19 P AMC provides standards for planned residential developments (pRD Per Section 17.19.070 P AMC, final review and approval of a PRD is done following a public hearing before the City Council. Council's public hearing was scheduled for January 6, 2009. That hearing was continued to January 20,2009. The applicant has completed Phase I improvements per the preliminary conditions of approval with one change. The final mylar identifies a reduction in the number of lots from the approved 11 single family building sites to 9. The reduction results in somewhat larger lots but, by and large, nothing else has changed. Required improvements have been inspected and are in compliance with the City's development standards as set forth in the Urban Services Standards and Guidelines. A list of the preliminary conditions of approval and how they have been addressed are contained herein as Attachment "B" for Council's review and consideration. Attachments: Ordinance, conditions, findings, and conclusions Preliminary conditions and how they have been met H-1 - -----..--'.-;---.----. .--------------- ATTACHMENT "A" ORDINANCE NO. . AN ORDINANCE of the City of Port Angeles, Washington, approving Phase I of the Planned Residential Development known as Campbell Avenue PRD. ' WHEREAS, the City Council of the City of Port Angeles has considered the public interest served by the Planned Residential Development (PRD) known as Campbell Avenue PRD, Phase I; and WHEREAS, the City Council fmds that Campbell Avenue PRD, Phase I provides appropriate and adequate provisions for the public health, safety and general welfare; and WHEREAS, the City Council finds that the public interest will be served by approval of Campbell Avenue PRD, Phase I; and WHEREAS, the proponents of Campbell A venue PRD, Phase I have made appropriate provision for public improvements; and . WHEREAS, the City of Port Angeles Public Works and Utilities Department has certified that there are adequate means for supplying water and for sewage disposal in the development; and WHEREAS, the City Council fmds that Campbell Avenue PRD, Phase I conforms to all conditions of approval for the PRD, and that said PRD meets requirements oflocal and state law. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO ORDAIN as follows: Section 1. The attached Findings of Fact and Conclusions are adopted. - 1 - H-2 . . . ---.--..--- -.----- .-' - ---_._._---_._---_..~-----_._--_.~._....._. -..... _._._,._-~..---_._-_...-..._._----_.__._--_.-._.-"._._----_.~-.-.- ...... . Section 2. Basedon the attached Findings and Conclusions, Campbell Avenue PRD, Phase I, is hereby approved. The appropriate officers of the City of Port Angeles are hereby authorized to sign the appropriate documents showing approval of Phase I of the Campbell Avenue PRD. Section 3 - Effective Date. This Ordinance shall take effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _ day of January, 2009. MAYOR ATTEST: . Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: January , 2009 By Summary O:\L,gaL BaekupIORDINANCSS&RESOLUTIONSIORDINANCES.20091I-2009.Campb,lIAvePh",1.0 I0909.wpd . - 2- H-3 CONDITIONS, FINDINGS, AND CONCLUSIONS IN SUPPORT OF FINAL . APPROVAL -PHASE I - CAMPBELL AVENUE PLANNED RESIDENTIAL DEVELOPMENT: Conditions: 1. All conditions of preliminary approval shall remain in effect throughout development of the entire PRD. 2. An Assignment of Savings in the amount of $5,000 to ensure completion or mitigation required by Wetland Permit WP 04-01 as amended, and monitoring of on site wetlands, shall remain in place for a two year period after completion of improvements or mitigation required by Wetland Permit WP 04-01 are complete. 3. A barricade, approved by the City Fire Department, shall be placed to prevent ingress/egress at the terminus of Eckard Avenue and Wabash Street by other than emergency vehicles. The barrier shall remain in place until Campbell Avenue improvements have been made in accordance with Condition 6 of the prelimiriary conditions of approval and the area shall be posted with a "No Outlet" sign, or other signage acceptable to the City to identify the restricted access. Findings: 1. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division ofland within the State of Washington. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision. It shall determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. All issues relevant to the test of whether a PRD proposal should be approved were reviewed during preliminary review of the Campbell Avenue PRD and subdivision. Conditions were applied to preliminary approval to ensure compliance with all relevant development standards. Preliminary approval was given to the Campbell Avenue PRD and Subdivision on March 21,2006, subject to 20 conditions. The PRD was approved to be developed in three phases. An application requesting approval of Phase I of the PRD was presented to the City Department of Community & Economic Development on December 8, 2008. Chapters 16.08 and 17.19 of the Port Angeles Municipal Code (P AMC) set forth local requirements for the development and approval of planned residential developments and subdivisions within the City of Port Angeles. 2. 3. H-4 . . . The City's Fire, Public Works and Utilities, Parks and Recreation, and Community and Economic Development Departments reviewed the final submittal for compliance with preliminary conditions of approval. Staff met with the applicant to discuss how the conditions of approval had been met and identified two outstanding issues that can be addressed through conditions to the final plat. Items that need to be further enforced include a requirement to provide signage and a barricade such that access to Wabash Street is not permitted until such time as Campbell Avenue improvements have been completed per preliminary approval Condition 6, and that an assignment of savings remain in force for a period of two years following development of on site wetlands, per amended Wetland Permit WP 04-01. 5. Legal notice of a public hearing in consideration offinal approval of Phase I of the Campbell Avenue PRD was provided on December 10,2008, per Section 17.95.140 P AMC indicating that a public hearing would be conducted in consideration of the final plat on January 6, 2009. No written comment was received as a result of that notification. 4. 6. The City Council opened the scheduled public hearing for consideration of Phase I of the PRD on January 6, 2009. At the applicant's request, the matter was continued to January 20,2009. Conclusions: . A. Appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. As conditioned, traffic and safety issues have been addressed such that no impact to Campbell Avenue as a result of the final of Phase I shall occur. As conditioned, infrastructure development is in accordance with preliminary conditions of approval. B. All necessary utility and emergency services are provided consistent with the Urban Services Standards and Guidelines and the Capital Facilities Element of the Comprehensive Plan level of service standards. C. 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FAX (360) 457-9556 . www.wenglersurveying.com FlLCD fOR RECORO 1HIS _!:MY OF ZCXJ!I AT _,w, IN BOOK _ oF PLATS AT PACE_ AT me REO11m' OF WfHCUR SUINEYIND ARt) WoPPINC CO. mlS IMP CORR'crLY RCPRcmns A $L/mIEY UADE SY lie em UNorn IIV DIRECDON IN CONFORItWICC M1H THf: REQUiREMeNTS Of' THE SUfMY RCCORDIHO m "'T me REOlJm or GRWI MOW PROPCRTl!S. INC., IN NOVCWSER, ZOOB. Ut:.fJU1Y COUNIY AUUITDR .JAMt:1 WtNr;LI:.H. ~.L.S. Z6JU4 AlJOIf()R'S mE NUMBER DATE: 1-14-2009 ~JJN/PBE/L/L JJ W~ /PIbJJNNED !1IE~IIDENr/JJJIb DEWEIbO/PNENr (/PNJJ$E I/) /PJJ!1I~EIb ~" @F '1Bl/LJJ @1=1/1/~ W@IbUNEI/$ @F ~U!1IWE)f~ /PJJ@E1/1/; ~EIIN@ JJ /PO/f!Jr/J@N @F rNE ~E 1//4J @F rNE NW 1//41; ~E~ 1/41; fa /$@Ifllp /i1I" , ~p ~Mo ~/LJJ/L/LJJN ~OUNn;; WJJ~Nllf1I/@r@N . FOR: GREEN CROW PROPERT1ES, 'He. 5 Snf'J!r ( ZltJ.Jr DISTANCE E JO,OO JaOO UlI Dn.rA-U'2J'2'" R-J2o.00' L-2J.~' Ii J~ ~ ~t:/~~' 20' ""'< ORAJNACE 7 1/''1 CASDlEHTPER THIS PlAT. ~ .." ( ~ N OJ,rJ'" <./y.f 29.40 N 86U'2'. w .... 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THIS MAP CORRECTl.Y REPRESDl7'S A SURVEY ~E' BY liE' OR UNO[R II'( D1R!CncN IN CONFORw,HCE' W1J)f TJIE REQUlRD.lENrS Of TH( sUIMY RECORDING Act AT THE R!OVEST OF GRaN CROW PROI'CRTfCS. mc., IN NOVDl1JCR, zoos. AUDrrtJIl'S 1U.E HlJWBtR co\lt: 1-14-2001 . . . rcJJMP~EILIL JJ W~ PILJJNNE/tJ} 1R/E'~II/tJ}ENrIIJJIL /tJ}/E'W/E'IL@PMENJf (P/#JJJ~E /I) PfJJ/RrcEIL ~" @/F I~U @@a1/1/; W@ILUME@3 @!F ~UnWEJY~ PtIJ@E 1/1/$ ~EIIN@ JJ !W@lRrII@N @/F Jf/Jl!/E' ~E 1//4J @!F Jfl#l/E' NW 1//~ ~EfCo 1/( Ii: JJ@ IA!lap !Ro @ ~p ~!JJI" rclLJJlLlLJJM rc@UNtnt; WfJJc&N~ YW1@N FOR: GREEHCROWPROPER11E5, IHe. SURVEY NOTES '.) THE BASIS OF B~INGS USED FOR TUIS SUR\lEY IS 7Hr WASHINGTON COOROJNATf: SYS1[M GRID, HORTH ZONE. NORTH AMERICAN DATUAI' OF 1983, 1991 AlMJSTIrIEHT llmS GRID). SAID WCS CRID WAS DtRf\Im BY TERRESTRIAl. 7RA~ TCCHNIOUE$ f'ROIof STATIONS Jlof-f-I AND "'4-J-1 AS SHDttN ON VOlUME J4 or SUR\'t':\'S, p",;c 22. ReCORDS OF' aAUA.W COUNTY. WASImlGlON. AlL DISTANces SHOMN HfREON ARE BASED UPON SAID GRID. MEASURE:J,fEHTS AND c,(LCUt,Al1OHS SHOKN TO J CeCil/At. PLAces ARC HOT 1N'lEHOF:D R!LAn~ ACCURACY 8E'n\((N FOUND OR SET IJOHtIUENJS AND ARE 9101+H FOR THE ACHTC~HG "ATHElIA-neAt. CLOSURe Of DIWENS10NS SHOKH H!RlON. , :~:Nrr:::Ngo:/~':ciseA.u~~r:tra::~nr::sF~~: ~~~~=~.ts r:.:~:g~ ACReAGE WL77PLY THE ACR!A.Gt SHORN' ~ 8Y 1,000156010. THE: A~GE CONmtCENCE CI.E IS -I' 55' 24-, " \ ,; 2..) n-uS SUR'rf:,( WAS PERFORMED BY TERRfSTRIAL 7R TDJAL S1A nON. ~ EQUJPMrNT WAS CAUBRA7ro ON 3-27-2008 AT THF: sour DISTANCES KERr J.lEASURto HUH A 'DO rooT S7U1. TAPe. ...} FOR AOJolNlNC SURVCYS OF RECORD sa: PAce '.'; VOUNE'", PACC al; VOLUm' 45, PAt:! if'; VOl.U'uE' P~GC 81: VOU/ME 82, PM;t tIS; PAGt B2: VOLUI.lC.J. PAct 71; VOWIriE IS. PAG( sr OF PiA1$: WUJ E VOLWE ZB, PAGE" J,; .,.aWAIE 28, PA . ClA!.LA/of COUNlY. RrPAIR AND OPfRAT1ON OF STORII DRAlNACE FActUnES FOR 71AL DEVELOPMCHT, PHASE 1- SEE AUOITM'S FILE MJM'9ER RECORDS or ClAl.LAAf COUNTY, WASHlNGroN. 9.~~, fOR DE:Cf.ARA n-)}or PROn:cn\f:' COVENANTS, CONDmONS AND R!STRlCnOIoJS sa AUDITOR'S FUrtlu1o!8EP '7 " RECORDS or a.AUAU COUNTY, WASHlHGlOH. '-/ . to.) 7HJS\5Yawr DOCS NOT PURPORT TO SHOW THE: DCISlENCE: OF ~u. E'ASOIDJTS AND OR ENCUMBR,ca RECORDED OR UNRECORDED JH~T AlAY AF'n:CT THIS PROPERTY. \.l:) THfS SUR~ WAS PCRFORl.lm ACCORDlHC TO WAC J,U-I.lO-OS'Q STANDARDS F'DR LAND BOUNDARY s~~ DifS SUR\otY WAS HOT PeRFORMED OR CERnF'lED TO war JH!' -U/NlJrMI STANDARD DaM tj(OUIFIEU(NTS- OR -ACCURACY STANDARDS- FOR ALTA/~CSM LANa TIllE SUR~rs. THEREFORe, DiE US( OF' JHJS MAP FOR TN! 15SUAN~ or AN AL TA/AC$,l,I OKNER'S EXltHDED COVERAGE' POLICY IS SlRIClll' PROHIBIT!A SHEET 4 OF 5 S14 TJQN R6W tjj NOT TO SCALE: AUDITOR'S CERTIFICATE JAMES Wi:.N(Jlf:.H', fJ,L.S. l6JU4 SURVEYOR'S CERTIFICATE WENGU!R. SURVlEYJJNG .t MAP.PifNG 00. f 703 EAST EIGHTH STREET PORT ANGELES, WASHINGTON 98362 (360) 457-9600 FAX (360) 457-9556 www.wenglersurveying.com FILED fOR RE'CORD THIS _DAY OF . 2009 ~T __'" W BOO#( _ oF' PlA7S AT PACE_ AT THE R!CtItST QF WENGLER SURYm"" AND MAPPING CO, THIS ~ CORRfCnY R~PRCSDITS A SURVEY' IrWJf BY AlE OR UNDER AI'( O/REcnON IN COw:r:JRMANCC wrm 'THE RecWRDlDnS or THE' SUR\IfY ReCORDING ACT AT DiE RCOllfST Of GRffN CROW PRQPEFmLS. IHC., IN HOVSl8ER. 2008. DI:.t-'UIY c,;OUNIY AUUIIOH AlJOtrOR'S 1l1E HIJ1of9ER DATE: 1-14-200S1 H-9 . ~t!JIJJfII/P~EIbIb t!J w~ /P1bt!JNNED I!tlE~/!DEN!T!VJ1b DErlElbtOfFJNEN7T (/Pf}(Jt!J$E II) /Pf!Jn~1E1b ~"tOF '~Ibf!J @lcllll; WtOlb(fJNIE I~ tOF ~(fJI!tlWIETf$, 1fJ~@1E 1111, ~IE/IN@ t!J ~@I!tl!T/ItON tOF !TIJI/IE $E 11/41 tOF !TIJI/E NW 11/41, $E~ 1I~ ITa ~@ /AIL, Ifll~, ~N" ~1bA11b1bt!J1JJfII ~tO(fJNnt; fl!ft!J$/JIl//N/@!T@N RESTRICTIONS IMPOSED BY CITY OF PORT ANGELES FOR: GREEN CROW PROPEImE5, INe. APPROVALS ",ANNIWI: fY)UW<:r:ION THr SAtE OF ANY LOrs COHTJJNINQ A SEHsmvt AREA. mAcr OR 1'R'Aers .5HAt.1lSTABUSH ANO RECORO A. PERIIANFNT AND IRREVOCABLE oao REST1lJCTlON AS rouoiS:' BUORC BEClN/olINC AND DURrN~ THE COURSE OF AN'! CRADtNG. BU1LDINC CONSmUCTlON, OR OTHeR DEVnOPMM AC71WTY ON A LOT OR ~LOPw:NT ~ SUSJ!CT ro THIS DftD R!SlRICl1ON, mE COJJlION BOUNDARY BEJ14{EN THE AReA svs~cr TO THE: DEED RESTRICTION AND THE ARtA OF' DEVflOPl4D1T ACTI\fTY UUST BE FDlCCD OR OJHE:RIMSE:' ItIAMtD TO TNE: SAtiSFACTION OF THE CITY OF PORT ANGElES NOTE: ALL LOTS ADJCIIHIHG SEPARA7E' SCHSlDVE AREA TRACTS 10001lF'IED AS NAn\{' vtGf:TAT1ON PROTECTION CASDtrHTS OR PROltCTtD 8'1' DEED ResTRlClJON. ARE RESPON99Lr FOR IIA1Nl[NANct: AND PROfEcnON OF' me TRACTS. IrfAlNTEHANCE INQ.UDES INSURlHG THAT NO AL1'lRA,7lON'S OCCUR MTHIH TNt SEPARATE TRACT AND mAT oW. ~CETAnON RDfAJNS UHDISTUR8EO FOR OlHD' THAN NATtlRAt. REASONS, UNLESS THE' EXPRESS MlTmJ AUTHORIZATION OF THE CITY OF PORT ANGEU$ HAS BaN RECD\C. LEGAL DESCRIPTION (FROM TITLE REPORT) PARCEL A OF SUR~Y, RECORCH:O APRIL 10, 2001 m VOWUf' s.:J OF SUR'lEYS, PAGE fI, UNOER G'LAll.AM COUNTY RfCORCNNO NO. ZOO7-1l99JOG. BEING A PORTION 01" VACAmJ LOlS 16 THROUGH 2S. WC1.USl~ BLOCJ< ~ L013 I THROUGH 10. INCl.USM:, BLOCK 6; 1.013 11 THROUCH 16 INCLUSlYr, BLOCK 6; VACAn:D LOrs 17 'l'fmOUGH J2, 'NCLUsr~, BLOCK s; VACATED LOlS I HOUGH 32, IHa.USI~ BLOCK 7; VACAJED LOiS 1 HOUCH za. IHCWSt\€, BlOCK a; VACATm LOTS I THROUGH fl, IHCLUg~ SLOCX' 9; AND VACA Tm LOTS' THROUGH '.1. Wa,USI'\Of', BLOCK 10; TOGE1N~ ~"., THOse PORTIONS Of VACATm $?RUm AND AllEY' ABUTTING rHO/EON; AU. IN BEACON ~lU. ADDl1JON TO PORT ANClLE$, ACCORDING TO THe PLAT THfR(OF ReCORDED IN YOlUM! J OF PLA IS. PAGe 72, RECORDS OF Cl..AU.AM COUNTY, WASHINGTCW; EXCEPT lHOSE PaRDON Of'SAID BLOCKS a AND U LYING wrmlN SHORT PLAT 88(0f)1. RECORDED IN VOLUME la OF SHORT PLA7S, PAGe a" UNtJfR AUDITORS'S mE NO. 609806. ALSO EXCEPT RlCiHT OF WAY FOR POR1ER STRa:T ON THE ~ST AS D~CIUBED IN lNS7RUMEHT RECORDED ..tJt.Y I~ J9B2 UNDER AUDITOR'S FILE NO. 5J24J7. / Sl'TUATF m ct.ALLAW COUNTY. STAT[ OF WASHlNGTtW. DECLARA TlON AND DEDICA TION STAn; OF WASWNCTCW COUNTY OF a..ALl.AAI THAT' K~OW Q'f HA~ SATlSF'ACTORY E\1DENC! lHAT Q!HNIS YAKO\1CH IS TH! P!RSOH MHO :;'~WA;~\~:':;",m:~~W~o:ttD~=t~C:::N::m~~T,:; ~TH OF CRUll ~OW PRQ'CRTJES, 1Htt: A WASHINGTON CORPORAnON AND AS A WEMB!R OF' (jACEN c(i, A WASHINOTON UWTEO UA8IUTY ClJIJPAHY, TO BE: 1HC FREE AND \tltUNTARY 7Y FOR THE: US(S ~D PURPOSES AI,NT/ONtD IN tHE: INS7RUUfNt ~~, ~" .lAMe.:. Mt;.NCiU.n, Nzr I'Ub'lJlO IN ANU t()tf 1H~ .:oIAIt. Ut W~IM,;H.w RfSWlNG AT PORT' GaE$. WASHlHG70N MY APPOINnftNT !)(fJlRrs "-1-2010 SHEET 5 OF 5 SEE SHEET 4 FOR NOTES SURVEYOR'S CERTIFICATE f;QUNI r ,HUl:WIfl:.H AUDITOR'S CERTIRCATE EXA"'IN!D AND APPROveD THIS -----PAV 0; PlJRIIC Mlll'k'1': ANn 1171I1TI" nn>AIl'TJ.IrNT txAAllNED AND APPROVED JHtS ZOOi O/Hu..,[Jt( ~ 2000 2000 . 2aolI CLUi" FJRF: DFPAIl'TllrNT EXAUINW AND APPRO\G THIS ----DAY OF 200. tlXl:.U"IlU> DnJArnurUT ~ COUMIIMTV Mo/rJ l'eONnUlC r:l~ OPUr.UT EXAMIH!D AND APPROVED 7HIS .--DAY 0; 2000 I'1.ANNINri MNi'AtiCJ( OTY ATTDIl'HF:Y EXAJ,fINW AHD APPRO~ THIS ----DAY OF 2DDi AHVHNt.r counTY mF'A~JRF'R AU. STAlE' AND COUNTY TAXES LEVIED ACAlNST mE LAND TO BE SU8DI"'DED HAVE' BEEN PAID IN FlJl.L. S14 TJOII R6W t!j /lOT TO SCALE txAJrflN€O AJlD APPRO'ltI) THIS .-DAY OF' 2000 JAMt.5 Wr.NriLt.R, P.L.5. Zti.JCJ4 WJENGlLlBR. SUJ[{VEJIJING ~ MAlP'PJfNG en f 703 EAST EIGHTH STREET PORT ANGELES, WASmNGTON 98362 (360) 457-9600 FAX (360) 457-9556 www.wengIersurYeying.com . rn.ED FtJR RECORO nus _M.Y OF . 2009 AT _"'. III BOOK _ OF PLAlS AT PAGE__ AT THE: R!OUm or WENCLER SUJM:'fING AND UAPPING co. THtS MAP CORRCCTLY REPRCSDflS A SIJrM"t WID! 1St Alt OR UMJElf M'I DIRCCTfOH IN CONFORJ.WoICE wnH M REOUIRrlf!Nf'S or 7H! SVRVEY RECORDrNG ACT AT THt REQUm OF GRECH CROW PROPERTIES, INC., IN NOVEMSfR, 2004. Ur.PU1Y CUUN1Y AVDI1UH AVDrTDR'S FU' HUMS[R IlAiE: 1-14-20011 Campbell Avenue PRD Phase I Final Conditions, Findings, and Conclusions January 20, 2009 Page 2 ATTACHMENT "B" PRELIMINARY CONDITIONS OF APPRO V AL OF THE CAMPBELL A VENUE PRD AND SUBDIVISION (March, 2006): Conditions: 1. All external building line setbacks shall meet RS-9 zone requirements. All lot lines (solid lines) and building setback lines (dashed lines) shall be accurately dimensioned on the final plat. Lot lines and setback lines have been correctly identified on the final survey. 2. All lots shall be configured to have a minimum lot size of 3,500 square feet or greateL All lots shown on the final survey exceed 3,500 square feet in area. 3. All necessary on-site easements for access, drainage, and utilities shall be shown on the final plat. All easements for access, drainage, and utilities are shown on the final survey as required. 4. The storm water drainage improvements shall be installed or bonded for per the City's Urban Services Standards and Guidelines and -consistent with the Washington Department of Fish and Wildlife hydraulics permit application (HP A) requirements and the Department of Ecology NPDES permit requirements. The City Engineer shall approve the drainage plan for on-site and off-site facilities, which may include but not be limited to roadside swales, detention/retention facilities, or constructed wetlands used for stormwater management. Stormwater drainage improvements have been installed as required. 5. The developer shall submit a final wetland mitigation plan that includes a monitoring element to the City. The wetland mitigation plan shall be approved and in place prior to final approval of any PRDlsubdivision phase that abuts or adjoins any portion of the wetland. A wetland permit (WP 04-01) was approved for on site wetlands in 2004. The wetland areas cross ajoint property line with the Riedel II Subdivision. A final delineation prepared by a professional biologist was submitted with the final application for Phase I and identified an expanded open space tract. An open space dedication is identified on the final survey covering wetland and buffer areas. Section 15.24. 070(H)(2)(b) P AMC requires that a cash performance bond or other security acceptable to the Director of Community and Economic Development be held for a period of two (2) years after completion of improvements or mitigation required by a wetland permit. An Assignment of Savings has been submitted in the amount of $5,000 to comply with this Code requirement and fencing has been placed. Campbell Avenue PRD Phase I Final Conditions, Findings, and Conclusions January 20, 2009 Page 3 6. The applicant shall construct Campbell Avenue street improvements per the recorded August 3,2004 Development Agreement which includes the wording "Campbell Avenue adjacent to the northerly Green Crow property line west to Porter shall be ~onstructed to a minimum 24- foot paved width with asphalt overlay, ditches, culverts, standard sidewalk, and driveway approaches along the Green Crow frontage." The Campbell Avenue PRD was approved as a 43 residential dwelling units development. Phases II and III of the PRD will result in 33 dwelling units with site frontage on Campbell Avenue. Phase I (J 1 units) as planned has no access to Campbell Avenue. Six (6) of the nine (9) lots in Phase Ifront on Rook Drive with three (3) lots accessing Rook Drive via Eckard Avenue. Review of anticipated development impacts during preliminary review identified the extent of required improvements to the fronting street, Campbell Avenue per City standards. The City provided significant improvement to Campbell Avenue from the site to Mt. Angeles Road as part of the traffic impact mitigation through a Developer's Agreement. The wording of Condition 6 ofpreliminary approval relates to construction of "Campbell Avenue ... per the recorded August 3, 2004 Development Agreement." Because street improvements are a direct result of impacts expected from a proposed development, this wording has caused considerable discussion amongst staff and the developer. Phase I has no connection to Campbell Avenue except through Wabash Street without development of the interior street. The developer will post "No Outlet" signs from Rook Drive and place a break down barrier at the terminus of Eckard Avenue with Wabash Street to prevent use for other than emergency access vehicles. Ifno access to Wabash Street or Campbell Avenue is permitted, improvements can be delayed until Phase II without impact to Campbell Avenue. 7. Interior streets may be constructed to suburban street standards (dated 08/05) located in a 60- foot right-of-way with a minimum 20' paved travel surface. Sixty foot (60') of right-of-way shall be dedicated extending Rook Drive to Wabash Street. (The 50-foot wide right-of-way, as identified in the Developer Agreement, may be chosen by the applicant within the PRD area, however, streets shall be private and shall be privately maintained). All streets interior to the subdivision developed to suburban street standards shall be posted "No Parking" by the developer as directed by the City's Public Works and Utilities Department; provided that, parking may be allowed in designated vehicle pullouts located along the interior roads as approved by the City Engineer. Once street design is decided upon, that design shall be carried through the entire PRD. Streets in Phase 1 of the Campbell Avenue meet or exceed the requirements of Condition 7 for the Phase 1 .8, The construction of Rook Drive connecting Eckard Avenue to Campbell Avenue through the PRD shall be completed prior to final approval of the second phase of construction. Phase 1 shall include lots 1 through 11 and the intersection of Rook Drive and Eckard Avenue. This condition has to do with completion of Rook Drive to Campbell in association with Phase II. It does not apply to Phase I except in support of the analysis provided in Condition 6 above. Campbell Avenue PRD Phase I Final Conditions, Findings, and Conclusions January 20, 2009 Page 4 9. A sidewalk shall be constructed and dedicated by the developer from upper Rook Drive (in the area ofthe power line right-of-way) to the lower portion of the project through a public park at Campbell Avenue. Final design and location bfthe walkway shall be determined once final design of the park area has occurred. A walking path was constructed from upper Rook Drive to the area to be dedicated as a City park that fronts Campbell Avenue. The surface material is gravel. Bonding is in place to address final improvement of extension of the walking path by August, 2009. 10. Adequate provisions for two off-street parking spaces shall be made (on-site) for each single- family residential lot. Two off-street parking spaces for each cottage lot shall be shown on the final plat and shall be located in close proximity to cottage clusters A, B, and C. This condition was intendedfor development of the cluster lots that are in Phases 11 and III It does not apply to Phase 1 approval. 11. Electrical, telecommunications, and street lighting shall be installed or bonded per the Light Division standards. Electric utility service shall be underground. Infrastructure has been paid for by the developer and will be placed by the City when received. This condition has been satisfied. 12. No more than 74 dwelling units. may be connected to the City's water and sewer systems without review and approval by the City Engineer demonstrating adequate system capacities. Fewer than 74 lots were preliminarily approved. No issues posed. 13. Address numbers shall be identified and placed on the final plat as provided by the City. Addresses have been assigned to each of the 9 lots and are shown on the face of the plat map. 14. The final PRD shall provide for continuous and perpetual maintenance of common open space, common recreation facilities, private roads, utilities and utility easements, common parking areas, and other similar development within the boundaries of the PRD in form and manner acceptable to the City. The area proposed as a park to be dedicated to the City shall be exempt from this requirement once the park has been dedicated to the City. A draft Declaration of Covenants, Conditions, Restriction, and Easements has been provided to the City for review. Responsibility for easements andfacilities is covered by the CC&Rs. 15. A final wetland restoration plan shall be submitted to the City of Port Angeles for review and approval. Wetland mitigation per the approved final wetland plan shall be implemented on site and approved by the City of Port Angeles prior to final approval of the PRD phases that abut the wetland areas. All wetland buffers shall be identified by some means acceptable to the Director of Community and Economic Development, posted as an Environmentally Sensitive Area, and surveyed onto the final plat mylar. Additional wetland conditions may be applied to the wetland permit as its review is completed. The mitigation and enhancement required by WP 04-01 has been successjitlly completed. Nofurthel' mitigation is required. Campbell Avenue PRO Phase I Final Conditions, Findings, and Conclusions January 20, 2009 Page 5 16. Fire hydrants shall be placed per the project narrative included in the application. Fire hydrant locations shall be approved by the Port Angeles Fire Department prior to final installation of the hydrants, Done 17. Twenty (20) feet of clear width shall be required for all fire department access. Cottage cluster design shall be su~h that no portion of any structure is more than 150' (measured as hose lay distance) from fire truck access locations. All roads constructed for Phase 1 of the P RD provide 20 feet of clearance for Fire Department access. The cottage cluster area is located in Phase III. 18. All structures located more than a 150' hose lay distance shall be equipped with residential fire sprinkler systems. The Fire Department shall review and determine the need for residential fire sprinkler systems. Done 19. Proposed 8" sanitary sewer shall be provided as shown per City Urban Standards, and line size and detention calculations for proposed storm drain shall be required. Done 20. The legal description of the subject property of the PRD shall be provided on the face of the final plat. Done T:\PRD\CampbellA vePRD\CCMemoPhaseIFINALFINALO 1-14-09 . . . DATE: To: FROM: RE: ~[ 110" 'R"')T',,,')i' , NiGr" iE-./liE:....iS' . y,. ,! I ,r L" ' . ...! -Y 1.'.- .... .l" .I~ ' ..... ..'.....1 ...'...1 ........J '~} WAS H I N G TON, U. S. A. CITY COUNCIL MEMO JANUARY 20, 2009 CITY COUNCIL DENNIS C. DICKSON, SENIOR ASSISTANT CITY ATTORNEY AGREEMENT FOR PRISONER CONFINEMENT SERVICES (JAIL CONTRACT) WITH CLALLAM COUNTY SUMMARY: In accordance with provisions of the current contract, Clallam County notified the City of Port Angeles of its desire to re-negotiate provisions ofthe contract for Prisoner Confinement Services. Over the past several months, City staff personnel have been negotiating an updated jail contract with the County. The proposed contract is the result of that negotiation. RECOMMENDATION: Authorize the Mayor to sign the proposed "Agreement For Prisoner Confinement Services" with Clallam County. DISCUSSION: Per state law, the City of Port Angeles is responsible for the prosecution and incarceration of adults who have committed a misdemeanor crime or gross misdemeanor crime within the City limits. Cities are also responsible for the payment of certain medical costs of those which it alTests and incarcerates. Since the late 1970's, the City has contracted with Clallam County to provide for incarceration of the City's prisoners. The proposed contract presented to you tonight is fair, and meets the needs of both the City and the County. It is recommended that the City Council authorize the Mayor to sign the updated contract for jail services with the County. This new contract is similar in many respects to prior contracts, which have proven to be a good framework for these services. Like the prior contract, this contract provides for services for a term of ten y~ars, subject to earlier termination, based upon ce11ain conditions. However, there are some changes. These include: The new contract contains language pertaining to a "Prisoner Confinement Daily Fee" based on a "jail operational cost fonnula" to establish an actual cost per day of use for jail bed, multiplied by the actual number of City prisoners. The City does have the right to inspect and audit ail records pertaining to confmement services provided for in the Agreement. . J-1 Date: January 20, 2009 To: City Council Re: Agreement for Prisoner Confinement Services (Jail Contract) with Clallam County . · The proposed 2009 daily fee of $67.00 per day is, based upon a comparison to other facilities, both fair and reasonable. · hnplementation of a $3.00 per diem charge for misdemeanor and felony prisoners for medical care is imposed ,which would create a pooled fund for payment of medical expenses under which the County will become responsible for the payment of medical expense costs for all City prisoners held within the Clallam County Correctional Facility. At present, the City pays actual medical expense for City misdemeanor prisoners. The City had not paid for felony prisoners arrested by the City, based upon its interpretation of the provisions of the prior contract. The County required that those provisions be deleted as requisite to continuing to provide jail services. · The proposed contract also provides that in the event the City establishes a municipal cOUlt located outside the Clallam County Courthouse, then the City shall be responsible for transportation, and establishes a fee in the amount of$40.00, which is, in essence, a fee for re-booking into jail. The proposed contract also provides for a video anaignment fee in the amount of $20.00. . The remainder of the contract is basically in keeping with provisions of the prior contracts. Those provisions are generally viewed as beneficial to both the City and the County. . The provisions of the proposed contract are consistent with contracts being offered to other agencies contracting with Clallam County for prisoner confinement services. DCD:dl G:\LEGALIMEMOSIMEMOS.2009\CounciUail Conl.act.OI1309.lVpd . J-2 . I I ! . . MEMO FINANCE DEPARTMENT Yvonne Ziomkowski Finance Director [4601J Carol A Hagar Admin. Asst. [4600J Therese Agesson Sr. Accountant [4615] Rebecca Horton Sr. Accountant [4602] Trina Nevaril Sr. Accountant [4624] Sherry Wright Sr. Accountant [4606] ~.. jO.-r IR' ~T.');.: / N! (Gr ;.ELEiS, iY e'! ! / .; .,,). i II ..r! , I , , . . WAS H I N G TON, U. S. A. DATE: JANUARY 15,2009 To: KENT MYERS, CITY MANAGER FROM: YVONNE ZIOMKOWSKI, FINANCE DIRECTOR SUBJECT: JAIL COSTS - 2009 In 2009, the City budgeted $400,000 for jail costs, a 14% increase from the 2008 budget level of $350,000. In 2008, the actual level of jail expenditures is nearly $310,000 through the month of November. Based on historical trends, it is anticipated that 2008 will remain within (or below) the budgeted amount of $350,000 once the December jail expenses are posted. In 2009, the budgeted level of jail costs increased for several different reasons. Primarily, the increase is intended to offset the approximately 5% daily rate increase for prisoners held at the Clallam County Correctional Facility. In addition, the County also added a new daily rate to cover medical expenses, which is anticipated to cost an additional $15,000 per year. In my estimate, the level of jail expenditures in 2009 should remain within budget. From 1997 to 2007, the City's annual jail costs have averaged $310,000. However, most of the costs are variable and are outside the City's control, which could result in unanticipated expenditures in any given year. Attached is a spreadsheet showing the annual jail costs dating back to 1997. J-3 City of Port Angeles Adult Detention and Correction Expenditures Year Actual % of Change Trend 1997 218,544 - 100.00% 1996 292,646 33.91% 133.91% 1999 270,667 -7.44% 123.95% 2000 410,719 51.62% 187.93% 2001 469,697 19.23% 224.07% 2002 394,311 -19.48% 180.43% 2003 235,762 -40.21% 107.86% 2004 215,321 -8.67% 98.53% 2005 224,168 4.11% 102.57% 2006 346,738 54.68% 158.66% 2007 321,092 -7.40% 146.92% 1997-07 AvCJ. 310,699 2008 - thru November 309,670 -3.49% 141-79% 1997-2007 Total 3,419,885 From 1992-1996, recorded expenditures were less than $4,500 per year. Total less high & low Average 2,714,867 301,652 G1GrouplAcctJMISC RECONCIUJaD Costs 199710 2008 C- I ~ . 600,000 500,000 400,000 300,000 200,000 100,000 o P.J'I. ~ Adult Detention and Correction Expenditures PJ'b "q) ,fJo" " 1:)1:) 1:)" r6l r6l <&1:)<1- d" r6l 1:)" tfl f:!><$} .,),0.,' ~0'" ')) ~~ e~ C<..'i:> o-s, 0"0,, ~~ " ~ !l;,' <&~ I:)".J <1-~ f:!>rJ> ')) IliI Expenditures G:\GROUP\ACCT\MISC RECONCIL\Jail Costs 1997 to 2008.xls . . . . . AGREEMENT FOR PRISONER CONFINEMENT SERVICES This agreement is made and entered into this day of ,2009, by and between the COUNTY OF CLALLAM, a political subdivision of the State of Washington (hereinafter "COUNTY"), and the CITY OF PORT ANGELES, a municipal corporation (hereinafter "CITY"). REPRESENTATIONS: 1. Pursuant to Chapters 39.34 and 70.48 RCW, COUNTY and CITY may enter into an Agreement, through their respective legislative bodies, whereby COUNTY shall furnish jail facilities for CITY prisoners upon such terms as may be mutually agreed upon. 2. Chapter 39.34.180 RCW specifies that cities are responsible for the prosecution, adjudication, sentencing and incarceration of misdemeanor and gross misdemeanor offenses committed by adults in their respective jurisdictions, and referred from their respective law enforcement agencies, whether filed under state law or city ordinance, and must carry out this responsibility through the use of their own courts, staff, and fadlities, or by entering into contracts 01' interlocal agreements to provide these services. Such contracts or interlocal agreements are required to take into account the anticipated costs of services as well as the anticipated and potential revenues to fund the services, including fines and fees, criminal justice funding, and state authorized sales tax funding levied for criminal justice purposes. 3. The CITY and COUNTY agree that the terms and conditions set f01ih herein are an acceptable basis for the COUNTY providing prisoner detention services, including jail and special detention arrangements, to the CITY for persons committing misdemeanor 01' gross misdemeanor offenses within the City limits. AGREEMENTS: 1. The Availability of Adult Corrections Facilities: COUNTY agrees to furnish its facilities and personnel for the confinement, processing, and related activities of CITY prisoners in the same manner and to the same extent as the COUNTY furnishes said services for confinement, processing, and related activities of its own prisoners. COUNTY jail facilities shall be made available and furnished for holding of CITY prisoners held upon arrest, awaiting trial, and serving imposed jail terms. 2. Definition of a CITY Prisoner: The term 'CITY prisoner" as used in this Agreement shall mean a person arrested by the CITY police and held and confined in the County Corrections Facility, or othmwise held in detention as provided in this agreement pursuant to a violation of a CITY ordinance or a violation of a state law or ordinance which designates the crime for which the person is held to be a misdemeanor or gross misdemeanor. If a prisoner, originally arrested for a felony offense is only charged with a misdemeanor offense by the city, the city shall pay retroactively the established per diem rate. Reciprocally, a CITY prisoner that is charged with a felony at arraignment shall become the retroactive responsibility of the county. A prisoner arrested on a warrant issued by another jurisdiction within Clallam County or for charges initiated by a nOll-CITY officer, shall be the responsibility of the originating agency. Arrests made by city Police 011 extraditable warrants issued by agencies outside ClaIlam County will be considered County Prisoners. J-5 3. Prisoner Confinement Daily Fee: A. Commencing the date of this signed agreement, the CITY agrees to pay the COUNTY a daily fee for the housing of City prisoners in the County Corrections! Facility based on the rate of $67.00. The daily confinement fee shall be charged per prisoner for each twenty-four hour period or any pOltion thereof beginning at time of acceptance for booking and ending at time of release from the County Corrections Facility. A.I Book and Release: The cost to the City to have a prisoner Booked and Released on a criminal charge shall be based on the full current daily per diem rate (excluding the medical per diem) regardless of the time it takes for the County to book, photograph and fingerprint the prisoner and accomplish any supplementary paperwork. A Book and Release is the choice of the City and can be used without regard to current jail restrictions or population counts used by the County to manage its resident jail population. B. Effective January I sl of each subsequent year, the Prisoner Confinement Daily Fee shall be recalculated utilizing the last 12 months (July 1 through June 30) Jail Operating Costs, divided by the total man days served for that period minus operating' revenues related to the chain gang. The COUNTY shall provide the CITY with the adjusted Prisoner Confmement Daily Fee no later than August 1 for the following year. C. Prisoner fees shall be billed by the COUNTY each month and the CITY shall pay said fees within thirty (30) days of billing. In the event of a mistake, the next billing after the mistake is discovered will be adjusted appropriately. D. When a CITY prisoner is being held on charges originating from another local government within Clallam County, the daily fee shall be divided by the number of governmental jurisdictions for which the CITY prisoner is being held. 4. Designated Administrators and Advisory Board: A. The ClaIlam County Sheriff in consultation with the Office of the Port Angeles City Attorney shall administer this agreement pursuant to RCW 39.34.030(4)(a). Each administrator or designee will consult with each other as required or alIDually regarding costs, fees, and charges and regarding changes in policies, practices, or procedures, which may affect the responsibilities of the other, and will try to resolve disputes between themselves or through their designated representatives. B. hl the administration of this agreement, the Sheriff in consultation with the Office of the Pmt Angeles City Attorney shall be advised, and shall give due consideration to the recommendations of, an advisory board that shall be known as the "Clallam County Prisoner Confinement Advisory Board". The specific duties of the advisory board shall be to provide consultation and recommendations on matters relating to policy, budgeting, planning, disputed billings and operations of the County Corrections Facility and other detention facilities/programs as provided for in this agreement. The advisory board shall consist of the following members: Clallam County Undersheriff and Jail Superintendent, County Administrator's representative, and representatives from each contract user agency. . . . J-6 . . . 5. Jail Medical Costs: The County contracts with Olympic Medical Center for Nmsing care in the Clallam County Jail. A medical doctor is provided through either the County or Olympic Medical Center. The costs of these services are included in determining the daily per diem rates charged to City for City Prisoners. Outside Medical costs are expenses incurred for any treatment or procedure outside of the jail and include prescriptions, any in-patient or out patient treatment or referral. City and County agree to allocate medical costs through pooling costs and dividing those costs in accordance with jail person-days served, by respective prisoners. Per diem rates will be established annually by calculating the past calendar year's total outside medical costs divided by total person-days served, excluding book and release prisoners during that period. 2009 pel' diem medical costs are $3.00 for each fuIl person-day served. City agrees to pay per diem medical costs for all prisoners arrested by city officers for offenses (misdemeanor, gross misdemeanor, felony) occurring in city jurisdiction. Responsibility for medical per diem will continue for all categories of prisoners through out their entire stay at the Clallam County Jail with the exception offelony prisoners sentenced to state prison. Medical per diem rates will cease at the time of sentencing for these prisoners. Prisoners arrested and confined on Walnnts issued in Clallam County shall be the responsibility of the originating agency. Outside warrants will be the responsibility of ClaIlam County for medical pel' diem payments. The specific payment process shall be as foIlows: A. The COUNTY shaIl be responsible for payment of the medical care provider. B. As palt of the screening process upon booking 01' preparation of an inmate into jail, the COUNTY shall identify general information conceming the inmate's ability to pay for medical care, including insurance or other medical benefits or resources to which the inmate is entitled. The COUNTY shall make this information available to the Department of Social and Health Services (DSHS), the CITY, and any provider of health care services. C. If the confined person is eligible under DSHS medical care programs as authorized under Chapter 74.09 RCW, the COUNTY shall provide DSHS with the health care billing information and shall request reimbursement for payment of the bill(s) in accordance with RCW 70.48.130. All medical costs recovered by the County shall be applied to per diem rates and will be considered in annual recalculation of said rates. D. The CITY shall have the right to obtain reimbursement from the confined person for the health care costs not provided by DSHS, including the right to obtain reimbursement from any insurance program or from other medical benefit programs available to the confined person. Additionally, the CITY shall have whatever civil or criminal remedies are available by law to recover the costs of medical care provided to the inmate or paid by the CITY. Nothing in this agreement shall limit any existing rights of any pmty, including the COUNTY, CITY, and medical care provider, against the person receiving tlle health care for the cost of the care provided. 6. Transportation: The CITY shall be responsible for transpOltation of all its prisoners to the jail facilities for initial booking, and for transportation to all outside medical consultations, review or procedures deemed necessary during the first four hours of conflllement If the CITY has its own Municipal COUlt located outside the ClaUam County COUlthouse then the CITY shall be responsible for transpOltation of all its prisoners from the jail facilities for all appearances in the Municipal COUlt. A court appearance / transportation preparation and J-7 rehrrn fee shall be assessed for each Court Transport in the amount of$40.00. In the event of a "video arraignment" occurring from inside the County Jail, said court fee shall be $20.00. 7. Copy of Arrest Warrant or Citation: CITY law enforcement officers placing misdemeanor- charged prisoners in the COUNTY jail shall, in every instance, furnish an arrest warrant or a copy of the citation to the COUNTY officer on duty at the time, and, in the event the arrest and confinement is for a state crime, the arresting officer shall furnish the Prosecuting Attorney with a report so that a charging decision may be made on the first available business day. 8. Transfer of Custody: CITY law enforcement officer placing arrested persons in custody of the COUNTY jail shall be required to remain in the immediate presence of the arrested person and shall be considered to have such person in their sole custody until the COUNTY booking officer receives the completed Authorization for Confinement form from the CITY officer and the booking officer audibly states that the prisoner is secured and at such time and only then, will COUNTY come into custody of said prisoner. When custody of a CITY prisoner is transferred to the COUNTY, the CITY prisoner shall be subject to all applicable rules, regulation and standards governing operation ofthe COUNTY jail, including any emergency security rules imposed by the jail administrator subject to the applicable rules of the Superior COUlt and Title 289 WAC. Any CITY police officer delivering a prisoner to the COUNTY jail shall comply with reasonable rules and regulations of the COUNTY jail. 9. Release of City Prisoner from County Facility: No CITY prisoner confmed in the COUNTY facility subject to this agreement shall be released except: (a) when requested in writing by a supervisory member of the CITY Police Depmtrnent or the City Attorney for purposes offulI release to street or other jail facility or for interviews by CITY police; (b) in compliance with orders of the comt; (c) for appearance in COUlt; (d) if the prisoner has served his or her sentence, or bail or other recognizance has been posted as required; ( e) for placement into a Community Supervision Program; (f) The City Attorney / Prosecutor may release City Prisoners prior to arraignment. 10. Record Keeping: A. COUNTY agrees to maintain a system of record keeping relative to the booking and confinement of each CITY prisoner in such style and manner as equivalent to COUNTY's records peltaining to its own prisoners. If not available through the CITY's own records, the COUNTY shan make available, upon request, to the CITY or its authorized representatives, copies of said records. B. COUNTY also agrees to maintain, and allow the CITY to inspect and audit records of all revenue and expenditures pertaining to the confinement services provided for in this agreement. 11. Posting of Bail: COUNTY agrees to act as agent for CITY in the receipt of bail posted peJiaining to CITY prisoners during other than normal working hours. COUNTY agrees to diligently and timely deliver or turn over said bail bonds or monies to the appropriate Court. Any monies refused for receipt by the appropriate Court shall be returned to the posting palty as soon as practical. . . . J-8 . . . 12. CITY Access to Prisoners: All CITY police officers and investigators shall have the right to interview the prisoners at any reasonable time inside the confines of the COUNTY jail, subject only to necessary security rules. Interview space will be made available to CITY police officers in equal priority with those of any other department, including the Sheriff s Department. 13. Equal Treatment of CITY Prisoners: CITY and COUNTY prisoners will be treated equally for purposes of extradition, transpOltation, record keeping, and access to Community Supervision Programs. During situations where jail population exceeds maximum bed capacity, policies established relating to booking restrictions, acceptance of prisoners, and release of prisoners will treat CITY and COUNTY equally. 14. Indemnification: COUNTY assumes full responsibility for the health, safety and safekeeping of all CITY prisoners while in the custody of COUNTY. The County shall indemnify and hold harmless the City and its officers, agents and employees, or any ofthem, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nahll"e whatsoever, by reason of or arising out of any negligent action or omission of the County, its officers, agents, and employees, or any ofthem. In the event that any suit based upon such a claim, action, loss, or damage is brought against the City, the County shall defend the same at its sole cost and expcnse; provided, that, the City retains the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment be rendered against the City and its officers, agents, and employees, or any of them, or jointly against the City and the County and their respective officers, agents, and employees, or any of them, the County sha]] satisfy the same. The City shall indemnify aIId hold harmless the County and its elected officials, officers, agents, and employecs, or any of them, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by reason of or arising out of any negligent act or omission of the City, its officers, agents, and employees, or any of them. In the event that any suit based upon such a claim, action, loss, or daInage is brought against the County, the City shall defend the same at its sole cost and expense; provided that the County retains the right to participate in said suit if any principle of governmental or public laws is involved; and if final judgment be rendered against the County, and its officers, agents, and employees, or any of them, or jointly against the County and the City and their respective officers, agents, and employees, or any of them, the City shall satisfy the same. In executing this agreement, the County does not assume liability or responsibility for or in any way release the City from any liability or responsibility, which arises in whole or in part from the existence or effect of City ordinances, rules or regulations. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability aIld/or validity of any such City ordinance, rule or regulation is at issue, the City shall defend the same at its sole expense and if judgment is entered or damages are awarded against the city, the County, or both, the City shall satisfy the same, including all chargeable costs and attorney's fees. The terms of Section 14 "Indemnification" shall survive the termination or expiration of this Agreement. 15. Term / Termination: The Contract term shall be ten years unless terminated in accordance with the provisions of this agreement. Any party wishing to terminate this agreement shall issue a written notice of intent to terminate not less than ten (10) days prior to issuing the ninety (90) day J-9 termination notice required by RCW 70.48.090. As per RCW 70.48.090, the notice shall state the grounds for termination and the specific plans for accommodating the affected jail population. Upon receipt of the written notice of intent to terminate, the palties will meet to confer on whether there are steps that the non-terminating palty can take in order to avoid a ninety (90) day termination notice. After the ten (10) day period has run, the patty desiring to terminate this agreement may provide the other palty ninety (90) days termination notice, as provided in RCW 70.48.090. . 17. Limited Re-Opener: The County or the City may request (a) twelve (12) months following the signing of this agreement and every twelve (12) months thereafter, that the palties meet to negotiate a change to the charges and/or procedures applied in connection with medical and/or psychiatric inmates. 18. Disputes: Disputes shall be referred to the Sheriff and the City Council's designee for settlement. If disputes are not resolved by the parties within thirty (30) days of the referral, unless the parties agree to an extension of time, the dispute shall be referred to an arbitrator who has been mutually agreed upon by the CITY and COUNTY. Or if they cannot agree to an arbitrator, the palties may apply to the presiding judge of the Clallam Colinty SuperiOl' Court for appointment of an arbitrator. The arbitrator's decision shall be final and binding on both palties. Each patty shall pay one-half of the arbitrator's fee. If mutual written consent to apply for the appointment of an arbitrator is not reached, either palty may seek comt action to decide the disputed contract provision. 19. Severability: If any provision of this contract shall be held invalid, the remainder of this . contract shall not be affected thereby if such remainder would then continue to serve the purposes and objectives of both parties. . day of ,2009. DATED this CLALLAM COUNTY COMMISSIONERS CITY OF PORT ANGELES Howard V. Dohelty, Jr., Chair ofthe Board Mayor CLALLAM COUNTY SHERIFF'S OFFICE W.L. Benedict, Sheriff City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: Prosecuting Attorney City Attorney . J-10 . . . FORTANGELES WAS H I N G TON, U. S. A. C IT Y Co U N.C I L ME M 0 DATE: January 20, 2009 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: P A WTP Computerized Maintenance Management System Summary: The City has advertised, received, and conducted evaluations for the procurement and implementation of a Computerized Maintenance Management System for the Port Angeles Water Treatment Plant. Weston Solutions, Inc., was ranked as providing the best overall solution and their proposal was within the price range anticipated for this project. Recommendation: 1) Award and authorize the Mayor to sign a five year ($27,100 per year including tax) software licensing agreement with Azteca Systems, Inc., for CityWorks and a contract for $63,040 with Weston Solutions, Inc., for development and implementation services for a Computerized Maintenance Management System for the Port Angeles Water Treatment Plant/Ranney Well Systems and the Water Utility, and authorize the City Manager to make minor modifications to the contract, if necessary. 2) Authorize the City Manager to sign a planned modification to the contract with Weston Solutions, Inc., to exercise pre-priced optional task 8 in the amount of $12,000 expected for summer 2009. Background/Analysis: After a long and complex negotiation process with the National Park Service (NPS), in October 2009 the City signed a transfer agreement for the $35 million Port Angeles Water Treatment Plant (P A WTP). The agreement supported the NPS' s efforts with the Elwha River Ecosystem and Fisheries Restoration Act. The project schedule for this work indicates that the facility maybe ready to undergo operational testing and be delivered to the City by late spring or summer 2009. As part of the transfer agreement, funding from the NPS was provided to the City for start-up costs for outfitting the P A WTP with furniture, appurtenances, software systems, tools, and the initial inventory of parts and supplies. One of the longest lead-time items to deploy in support of the P A WTP is the Computerized Maintenance Management System (CMMS). This system will be central to the Water Division's ability to leverage the existing ESRI GIS enviromnent currently in use and provide the Water Utility with an efficient tool to manage facility and equipment infrastructure, resources, operations, maintenance work, and permit activities for the PA WTP. The \ CMMS will be used to manage preventive maintenance, maintenance activities, maintaining the work and asset history of the plant, and interact directly with the plant's Supervisory Control and Data Acquisition system (SCADA) to issue work orders. J-11 January 20, 2009 City Council Re: P A WTP CMMS Page 2 The CMMS will incorporate data from the entire potable water system including the Ranney well, reservoirs, transmission and distribution system, and other equipment so that a systems approach to . managing this infrastructure can be realized. The cost range for this project was estimated to be $75,000 - $100,000 for the first year including implementation. The City issued a request for proposal on November 12,2008 with advertisements placed in the Peninsula Daily News and the business periodical, Seattle Daily Journal of Commerce. Proposals were received on December 4,2008 and were evaluated from December 5 through December 12, 2008 by City staff. The evaluation included adherence to and understanding of the project, functionality, record of performance including reference checks, qualifications and experiences, schedule, and pricing. An overall numeric score was assessed, which is provided in the last column of the following table. Vendor Terra Genesis, Inc. Infor Global Solutions (MI), Inc. GBA Master Series, Inc. Timmons Group Weston Solutions, Inc. Product GENII Infor EAM Master Series CityWorks CityWorks Home Office Chandler, AZ Alphoretto, GA Overland Park, KS Richmond, V A Seattle, W A Overall Score (0 - Low,S - High) 2.74 3.35 3.72 3.73 4.43 Weston Solutions, Inc., was ranked as providing the best overall solution for the City. They were invited to do a technical demonstration for the City that occurred on January 6, 2009. Using their recommended software configuration, the first year cost was priced at $90,140 including tax, which was within the price range anticipated for this project. The annual cost of software licensing for the . remaining four years of the contract is priced at $27,100 per year including tax. The Weston Solutions Inc., proposal provided unlimited licensing to the City, as opposed to the minimum requirement of 3 concurrent licenses called for in the specification. This presents a very significant and unexpected cost advantage to the City should it decide to further expand the use of the software elsewhere in the Public Works and Utilities Department. The proposal also provided pricing for additional professional services that the City could exercise in the future. Of particular advantage to the City is pre-priced optional task 8 which provides the data structure and models necessary to implement the plant's Operations and Maintenance Support Information (OMS I) manuals. These manuals are currently under development with the NPS and this data is not expected to be available to the vendor until possibly the summer of2009. The amount of optional task 8 is an additional $12,000. This project was planned as part of the P A WTP effort but was not budgeted due to the lateness of signing the transfer agreement with NPS. Adequate funding is available within the Treatment Plant Operating and Maintenance Fund (Fund 155) for the project. The Utility Advisory Committee has forwarded a favorable recommendation to City Council to buy this system. Based on the strength of their proposal and the advantageous pricing to the City, it is recommended that the City Council award the contract and authorize the Mayor to sign a contract with Weston Solutions, Inc. for a CMMS for the P A WTP and authorize the City Manager to sign a modification for optional task 8 at an appropriate time later this summer. . N:\CCOUNCIL\FINAL\PA WTP Computerized Maintenance Management System.doc J-12 . . . CALL TO ORDER - REG ULAR MEE TIN G: ROLL CALL: PLEDGE OF ALLEGIANCE: PUBLIC COMMENT: WORK SESSION: Combined Sewer Overflow (CSO) Project Update and Presentation CITY COUNCIL MEETING Port Angeles, Washington January 6, 2009 Deputy Mayor Wharton called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Members Present: Deputy Mayor Wharton, and Councilmembers Di Guilio, Kidd, Perry, Rogers, and Williams. Members Absent: Mayor Braun. Staff Present: Interim Manager Osterman, Attorney Bloor, Clerk Upton, G. Cutler, T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, S. Sperr, and T. Pierce. Public Present: O. & P. Campbell and P. Lamoureux. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Councilmember Di Guilio, followed by a moment of silence regarding the tragic death of a newborn baby boy this past week. Norma Turner, 3928 Mt. Angeles Road, expressed appreciation for being provided a written response to previous questions raised. In light of a tight budget, Ms. Turner questioned the need for City representatives to travel to Florida to meet with Rayonier. She proposed that Council and staff seek the use of other technology for this exchange. Darlene Schanfald, P. O. Box 2664, Sequim, Olympic Environmental Council, referenced an e-mail she sent to the Council earlier in the day regarding CSOs. She echoed Ms. Turner's comments regarding the trip to Florida, and she suggested there are alternatives to the acquisition of the Rayonier tank. Paul Lamoureux, 602 Whidby, thanked Jerry Osterman for his service to the City as Interim City Manager. He addressed the matter ofCSOs, urging the City to negotiate an extension of time, as well as financial assistance in view of the unfunded mandate. 1. Combined Sewer Overflow (CSO) Project Update and Presentation: Public Works & Utilities Director Cutler prefaced the update for the Combined Sewer Overf1ow (CSO) Project by noting that Port Angeles is not the only city in the State involved in CSOs. There are other cities that are also impacted by this Federal legislation that is administered by the Department of Ecology. He provided the history of the CSO discussion since 1990, indicating the issue has been addressed with DOE via the NPDES Permit. The City has looked at various options, prices, and studies and has attempted to identify a preferred solution in view of the costs. The City has continued its dialogue with DOE through the Agreed Order process by looking at alternatives and requesting grant and loan funding. To date, the City has not received grant funding but has identified loans that must ultimately be paid back. As of this date, funding is still short, and it will involve the participation of many agencies to s~lve the problem. All components must be identified, and the project must be complete by 2015. City Engineer Sperr indicated that, over the years, there have been over fjfteen memos K-1 - 1 CITY COUNCIL MEETING January 6,2009 WORK SESSION: Combined Sewer Overflow (CSO) Project Update and Presentation (Cont'd) submitted to the Council, showing the amount of effort that has gone into the CSO plan. In addition, a great deal has been happening at the design level. Using PowerPoint slides to provide the CSO program update, Engineer Sperr discussed the typical volume in the sanitary sewer system, as well as stormwater events that run into the sanitary sewer system, to include drainage from rooftops, driveways, and the like. He summarized the increase in volume during a storm water event and showed a map of four remaining CSO outfall/overflow locations. There are 30 - 100 events per year, and each can be 10 gallons to 12 million gallons per event and can range from a duration of 5 minutes to multiple overflows in I Yz days. Engineer Sperr advised the Council that there is public education notification, with signs at each location, and there are notifications to various agencies at the beginning and end of each event. There is also annual notification to the utility customers. Engineer Sperr summarized the regulatory background under the Clean Water Act, RCWs, and WACs, which is the framework-for DOE to assure the wastewater treatment plant follows NPDES regulations reo CSOs. He noted the State has more stringent regulations in terms of events allowed, so the City is allowed one event per year per outfall, on average, by 20 IS. There is a requirement to update the CSO Reduction Plan, and the Agreed Order that was negotiated set out a time frame, and if not met, the potential penalty is $10,000 per day. Director Cutler added that DOE would not agree to a date beyond 2015. However, iffunding proves not to be available, then the date can be revisited. Engineer Sperr reviewed the two options available to deal with CSOs: I.) Disconnect sources of stormwater "inflows" into the sewer system or 2.) Increase the capacity of the sewer collection system and convey to the wastewater treatment plant or the CSO outfalls, both of which he discussed in detail. With regard to Option 1, he discussed the Disconnection Pilot Project of200 1-03, the estimated cost of disconnection at $35-50 million plus cost for necessary storm water improvements, as well as work that would be phased over many years but would still require additional CSO capacity improvements. Regarding Option 2, Engineer Sperr discussed the fact that this option may include the need for storage upstream of the wastewater treatment plant and/or a wet weather treatment plant at an estimated cost of$32-$42 million. He indicated this option could be complete by 2015 with minimal stormwater improvements necessary and is, therefore, the preferred alternative. Attention was then directed to the projects involved, and Engineer Sperr reviewed the Phase 1 projects at a total cost of $16.9 million, plus $5 million for planning and design. He showed a map depicting the proposed placement of the pipe that would transport storm water to the treatment plant, and Director Cutler showed how the placement had changes from previous discussions. He added that the plans were presented to Tribal Chair Frances Charles. Brief discussion ensued, and Director Cutler responded to a question as to constraints on the size of the tank and the potential need to acquire another tank. Director Cutler discussed alternative placement sites, such as the Francis Street Park as a fallback position. Engineer Sperr discussed Phase I funding, as well as Public Works Trust Fund loans, noting there is still a need for an additional $5- 10 million more. Design must be complete in order to obtain approval on a construction loan. Another funding option is bonding as outlined by Director Cutler, but the interest would be higher. Engineer Sperr reviewed the fee structure for the storm water utility, and Director Cutler summarized the rates which will continue for the next 12- 15 years. . . Engineer Sperr discussed the Phase 2 projects at a total cost of $22 million. He added that Phase I design is stalled, permitting needs to be completed, and Rayonier has not authorized permanent use nor on site access. Mr. Sperr reviewed project milestones in terms of access to Rayonier property. There are 10-12 months to complete the design, and work must restart by April I st. State Revolving Funds will be available the summer of 2011. Engineer Sperr reviewed the delay issues, to include the design having been on hold. The terms of the Agreed Order have not been met, and the City has been unable to . obtain additional loan funding. Director Cutler indicated the City needs access to the property before the design can be completed, and the City must go to DO E by August, K-2 - 2 WORK SESSION: . Combined Sewer Overflow (CSO) Project Update and Presentation (Cont'd) . PUBLlC CEREMONIES! PRESENTATIONS: . Recognition oflnterim City Manager Jerry Osterman Break CITY COUNCIL MEETING January 6, 2009 2010, and then submit a loan application by October, 2010. If the process isn't started by April 1, 2009, then another year might elapse. He emphasized the importance of having an agreement with Rayonier before moving forward. Engineer Sperr itemized the various agencies with whom the City has relationships regarding the project, and he discussed talks that have taken place with Rayonier regarding acquisition of the tank. He discussed in detail the various options open to the City, to include avoiding the Rayonier property, revisiting acquisition of the tank with more active discussions, or perhaps proceeding with an eminent domain action. He discussed other options if the City avoids Rayonier, the impact and cost of roof drain disconnection, storage and treatment ofCSOs at another location, the possible siting of a new outfall downtown or at Francis Street Park, and re-routing the force mains from Pump Station 4. He also discussed the option of gaining access to the Rayonier property, with Lower Elwha Tribal support and Rayonier support, or an eminent domain action. It is important to demonstrate to Rayonier that CSO efforts are not detrimental to property redevelopment and may be beneficial to both parties. A second option would be to enter into a purchase and sale agreement with Rayonier. Mr. Sperr advised the Council that the recommendation is to pursue Option 2, which he summarized in detail. Director Cutler asked that Council consider appointment of the Council members of the U AC to an ad hoc committee to travel with staff to the Rayonier headquarters in Georgia to negotiate access to the property and acquisition of the tank. Discussion followed regarding possible disconnection, the need to focus on larger events, the possibility of addressing stormwater on-site by some residents and businesses, and projections for drainage into the sanitary sewer. It was noted there is existing infrastructure on the Rayonier site that must be inspected and determined to be in good condition. Director Cutler provided information on the scheduled meeting in Florida on January 15th to meet with Rayonier representatives. It is anticipated that Attorney Bloor, Community & Economic Development Director West, Director Cutler, and three Council representatives serving on the Utility Advisory Committee will make the trip. Councilmember Rogers moved to approve Option 2, Steps 1 - 4, as presented. The motion was seconded by Councilmember Di Guilio and carried unanimously. As a member of the UAC, Councilmember Rogers indicated she had made other plans and could not take the trip. Councilmember Perry moved that Deputy Mayor Wharton and Councilmember Di Guilio be the Council representatives to take the trip to Florida. Councilmcmber Kidd seconded the motion, which carried unanimously. Discussion followed with regard to a representative of the Port Angeles HarborWorks Development Authority joining the delegation. Orville Campbell, President of the HarborWorks Development Authority, 820 Milwaukee Drive, stated the HarborWorks Board will discuss the matter at its Board meeting tomorrow. Those who heard the presentation felt the City would be successful in getting a lease under reasonable terms, which will set the stage for HarborW orks to begin negotiations that would lead to the due diligence phase of property acquisition or control. The Board should have a presence at the negotiations to fully understand what has transpired. Mr. Campbell felt that the PDA Board should have a role in this to support the City's position and to offer Rayonier assurances they plan to proceed with negotiations around the Memorandum of Understanding. Individual Councilmembers spoke in support ofMr. Campbell joining the delegation traveling to Florida. I. Recognition oj Interim City Manager Jerry Osterman: Interim Manager Osterman was honored by the Council for his service to the City. Deputy Mayor Wharton and Councilmember Kidd presented Mr. Osterman with various gifts to remember Port Angeles and to enjoy with his motorcycle. Everyone was invited to join in refreshments in honor ofMr. Osterman. Deputy Mayor K-3 - 3 CITY COUNCIL MEETING January 6, 2009 PUBLIC HEARINGS - QUASI-JUDICIAL: Campbell Avenue Planned Residential Development Phase I Final Approval The Reserve at Valley Creek Planned Residential Development and Subdivision Phase I Final Approval PUBLIC HEARINGS - OTHER: LA TE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: Treatment Plant Operations and Maintenance Fund Ordinance Revision Ordinance No. 3355 Emergency Alarm Ordinance Ordinance No. 3356 Wharton recessed the meeting for a break at 7:53 p.m. The meeting reconvened at 8:13 p.m. . 1. Campbell Avenue Planned Residential Development Phase I Final Approval: Community & Economic Development Director West explained that, on December 4, 2008, the applicant submitted an application for final approval of the Phase I Campbell A venue Planned Residential Development. Then, on December 31,2008, the Department received notice from the applicant requesting that the matter be continued to the January 20,2009, City Council meeting. The Deputy Mayor inquired as to whether anyone in the audience would be unable to attend the public hearing ifit were continued to January 20. No one responded in the affirmative. Councilmember Williams moved to continue the matter to the January 20, 2009, City Council meeting. Councilmember Kidd seconded the motion, which carried unanimously. 2. The Reserve at Valley Creek Planned Residential Development and Subdivision Phase I Final Approval: Director West informed the Council that, on December 8, 2008, the applicant submitted an application for final approval of the Reserve at Valley Creek Planned Residential Development. On December 24,2008, the applicant submitted a notice requesting that the matter be continued to the February 3, 2009, City Council meeting. Deputy Mayor Wharton asked if anyone in the audience would be unable to attend the public hearing if it were continued to February 3. No one responded in the affirmative. Councilmember Williams moved to continue the matter to the City Council ineeting of February 3, 2009. The motion was seconded by Councilmember Perry and carried unanimously. None. Councilmember Kidd asked that Consent Agenda Item K.4., Settlement of Lien for Abatement of Harbor Tavern (V oang), be considered separately. It was moved to Other Considerations as Agenda Item G.1. . 1. Treatment Plant Operations and Maintenance Fund Ordinance Revision: Director Cutler advised the Council that the language in the Ordinance had been revised since the last meeting, and it restricts the use of funds to operations and maintenance activities for the Port Angeles Water Treatment Plan and the Ranney Well systems. Deputy Mayor Wharton conducted a second reading of the Ordinance by title, entitled ORDINANCE NO. 3355 AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 3.42 of the Port Angeles Municipal Code relating to Public Works and Utilities Department Treatment Plant Operating and Maintenance Fund. Councilmember Perry moved to adopt the Ordinance as read by title. Councilmember Kidd seconded the motion, which carried unanimously. 2. Emergency Alarm Ordinance: Police Chief Gallagher indicated the Emergency Alarm Ordinance would be a valuable tool for law enforcement. Officer Duane Benedict's recent column in the P ADA newsletter included information relative to the proposed regulations. Chief Gallagher added that the Police Department will engage in an educational process before . K-4 - 4 . . . Emergency Alarm Ordinance Ordinance No. 3356 (Conl'd) RESOLUTIONS: OTHER CONSJDERA TIONS: Settlement of Lien for Abatement of Harbor Tavern (V oang) FINANCE: Electrical Cost of Service Agreement Amendment NO.2 CONSENT AGENDA: CITY COUNCIL COMMITTEE REPORTS: INFORMATION: CITY COUNCIL MEETING January 6,2009 commencing enforcement. Deputy Mayor Wharton conducted a second reading of the Ordinance by title, entitled ORDINANCE NO. 3356 AN ORDINANCE of the City of Port Angeles, Washington, regulating emergency alarms, establishing fees for monitoring emergency alarms, and adding a new Chapter 9.50 to the Port Angeles Municipal Code. Councilmcmber Di Guilio moved to adopt the Ordinance as read by title. The motion was seconded by Councilmember Perry and carried unanimously. None. 1. Settlement of Lien for Abatement of Harbor Tavern (Voang): Manager Osterman and Attorney Bloor provided background information regarding the settlement of the lien for the abatement of the Harbor Tavern. The lien was filed in 2000 as relates to condemnation proceedings of Clallam Transit in conjunction with the Gateway Project. There is now money available from the sale of the property, but there was no provision for the payment of interest. The matter went before a Judge, who determined that interest should not be paid on the lien. The owner wishes to obtain possession of the funds paid into the Court by Transit, and the owner must first agree that all liens and encumbrances be paid. Following brief discussion, Councilmember Perry moved to accept the tendered payment as satisfaction in full. The motion was seconded by Councilmember Di Guilio and carried unanimously. 1. Electrical Cost of Service Agreement Amendment No.2: Director Cutler reminded the Council that consultant services have been engaged every three years to assess and evaluate the cost of services and rates for each City utility. He proposed the City continue using FCS to conduct a cost of service study for the electric utility for 2009. Councilmember Rogers moved to authorize the Mayor to sign an amendment to the Agreement with FCS Group for financial services in an amount not to exceed $39,955, which includes Tasks 8-14 of the proposed scope of work. Councilmember Perry seconded the motion, which carried unanimously. Councilmember Di Guilio moved to accept the Consent Agenda, to include: I.) City Council Special Meeting Minutes of December 9 and City Council Meeting Minutes of December 16, 2008; 2.) Expenditure Approval List from 12/6/08 to 12/26/08 for $3,561,359.27; and 3.) Humane Society Agreement Extension to March 31, 2009. Councilmember Kidd seconded the motion, which carried 5-0, with Councilmembers Rogers abstaining due to absence from the December 16,2008, City Council meeting. Councilmember Kidd reported on upcoming assessments and strategic planning to beled by the American Association of Architects and Gentry Architects as sponsored by the Port Angeles Forward Committee. Director West provided clarification regarding a previous request from the Port Angeles Forward Committee to include a line item in the Capital Facilities Plan to fund a transportation study evaluating a long-term and short-term cross-town route. This was, in fact, included in the CFP. Chiefs Gallagher and McKeen were commended for the letter regarding skateboarding safety. Manager Osterman reported on the arrival of new City Manager Kent Myers. K-5 - 5 CITY COUNCIL MEETING January 6, 2009 EXECUTIVE SESSION: ADJOURNMENT: None. The meeting was adjourned at 8:37 p.m. Gary Braun, Mayor - 6 - Becky J. Upton, City Clerk K-6 . . . (",,'..;:O'fl1' ,~~~'%~ iA:' ."f$~'-": ,,~~~.~ I!"~ ,_.. iiih_",_11I ..,;~~ . City of Port Angeles City Council Expenditure Report From: 12/27/2008 To: 1/9/2009 Date: 1/14/2009 Vendor LOWER ELWHA KLALLAM TRIBE MILLET, TERESSA EMPLOYEES ASSOCIATION GOVT FINANCE RESEARCH GROUP Bliss Wood Jerry Moore Lois Danks Brian Oman SENIUK, JAKE Description LOWER ELWHA KLALLAM TRIBE MILLET, TERESSA VENDING MACHINE RECEIPTS COMPUTERS,DP & WORD PROC. LOOMIS RENTAL REFUND BLlS DEP REF DEP REF WITHDRAWAL OF PETITION Account Number 001-0000-213.10-90 001-0000-213.10-90 001-0000-225.40-10 001-0000-237.00-00 001-0000-239.10-00 001-0000-239.93-00 001-0000-239.93-00 001-0000-239.90-00 001-0000-237.00-00 001-0000-237.00-00 Division Total: Department Total: Envelopes-Seniuk Announcement Cards AWC-ASSN OF WASHINGTON CITIES 09 ANNUAL SERVICE FEE 001-1210-513.49-10 JERALD OSTERMAN Lodging Expenses 001-1210-513.49-90 OLYMPIC REGION CLEAN AIR AGCY 2009 ASSESSMENT 001-1210-513.49-10 QWEST 12-23 ale 206T302306084B 001-1210-513.42-10 WALDRON & COMPANY CITY MGR CANDIDATE SEARCH 001-1210-513.41-50 City Manager Department City Manager Office Division Total: OLYMPIC PRINTERS INC APPLICATION FORMS 001-1220-516.31-01 . PRIMA-PUBLIC RISK MGMT ASSN ANNUAL MEMBERSHIP 001-1220-516.49-01 QWEST 12-23 ale 206T302306084B 001-1220-516.42-10 City Manager Department Human Resources Division Total: CLALLAM CNTY AUDITOR 08 Voter Regist. Cost 001-1230-514.41-50 OL YMPIC STATIONERS INC CALCULATOR 001-1230-514.31-01 PENINSULA DAILY NEWS Legal Notices 001-1230-514.44-10 QWEST 12-23 ale 206T302306084B 001-1230-514.42-10 WMCA -WA MNCPL CLERKS ASN WMCA 2009 ANNUAL CONF 001-1230-514.43-10 City Manager Department City Clerk Division Total: City Manager Department Department Total: Comm Multi-Cultural Alliance CMCA 2008 SERVICES 001-1390-519.49-72 UNITED WAY OF CLALLAM COUNTY 08 4th Quarter 001-1390-519.49-71 City Manager Dept Community Service Division Total: City Manager Dept Department Total: GOVT FINANCE RESEARCH GROUP COMPUTERS,DP & WORD PROC. 001-2010-514.41-50 GOVT FINANCE OFFCRS ASN ZIOMKOWSKI 09 CONF REG 001-2010-514.43-10 Gary Brooks REIMB BROOKS/YZ LAPTOP 001-2010-514.31-60 Deborah Brookings BEST PRACTICES WORKSHOP 001-2010-514.43-10 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-2010-514.31-01 MANILLA ENVELOPES 001-2010-514.31-01 QWEST 12-23 ale 206T302306084B 001-2010-514.42-10 . WA MUNICIPAL TREASURER'S ASSN-WM09 DUES HAGAR ZIOMKOWSKI 001-2010-514.43-10 WASHINGTON RESEARCH COUNCIL Membership Renewal 001-2010-514.49-01 Page 1 Invoice Amount 131.27 25.00 111.89 -419.58 50.00 135.00 50.00 325.00 -4.12 -42.37 $362.09 $362.09 11,792.99 1,000.00 8,555.00 17.16 12,510.58 $33,875.73 430.62 350.00 5.72 $786.34 26,271.11 8.73 27.82 5.72 425.00 $26,738.38 $61,400.45 3,000.00 31,125.00 $34,125.00 $34,125.00 5,414.58 990.00 362.98 90.04 23.76 49.38 11 .44 80.00 275.00 K-7 c.\.~.~~!.. ""'.. Date: 1/14/2009 "\~~ /' Y", 11>( City of Port Angeles '~) ~\~-~ City Council Expenditure Report '\ ..;; :,~~!B;. '1'..;::;:;-:.+J.Y From: 12/27/2008 To: 1/9/2009 . Vendor Description Account Number Invoice Amount Finance Department Finance Administration Division Total: $7,297.18 MICROFLEX INC NOV TAX AUDIT PROGRAM 001-2023-514.41-50 49,78 Deborah Brookings BEST PRACTICES WORKSHOP 001-2023-514.43-10 180,14 OLYMPIC PRINTERS INC Time Cards 001-2023-514,31-01 128,13 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-2023-514,31-01 54,31 OFFICE SUPPLlESIPAPER 001-2023-514,31-01 146,87 NAMEPLATES SWITN/CP 001-2023-514,31-01 61,63 OFFICE SUPPLIES 001-2023-514,31-01 245,25 Folders 001-2023-514,31-01 77,61 PEN PRINT INC INVOICE BLANKS 001-2023-514,31-01 47154 QWEST 12-23 ale 206T302306084B 001-2023-514.42-10 25.74 Finance Department Accounting Division Total: $1,441.00 ACCURINT Searches 001-2025-514.41-50 30,00 DATABARINCORPORATED CYCLES 1-5 12/11/08 001-2025-514.41-50 1,956,61 CYCLES 6-10 12/18/08 001-2025-514.41-50 1,912,97 DIGITAL IMAGING SOLUTIONS INC Copier Charges 001-2025-514.45-31 21,50 EQUIFAX CREDIT REPORTS 001-2025-514.41-50 61,08 GREAT AMERICA LEASING CORP Copier Lease 001-2025-514.45-31 125,92 Carol Hagar TRAVEL TO CONFIHANEY 001-2025-514.43-10 56,00 Data Flow W-2S 1099S ENVELOPES 001-2025-514,31-01 258,81 . Deborah Brookings BEST PRACTICES WORKSHOP 001-2025-514.43-10 90,07 NORTHWEST PUBLIC POWER ASSN Training-KE Haney 001-2025-514.43-10 540,00 OLYMPIC PRINTERS INC Business Cards-Owens 001-2025-514,31-01 58.54 Business Cards-Haney 001-2025-514,31-01 5854 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-2025-514,31-01 23,76 OFFICE SUPPLIES 001-2025-514.31-01 52,35 COpy PAPER 001-2025-514,31-01 52,79 BALL POINT PENS 001-2025-514,31-01 22.42 PACIFIC OFFICE EQUIPMENT INC TONER-DRYKE 001-2025-514,31-01 146,65 QWEST 12-23 ale 206T302306084B 001-2025-514.42-10 25,14 RADIX CORPORATION FEBRUARY MAINTENANCE 001-2025-514.48-10 94,99 SWAIN'S GENERAL STORE INC Boot Return 001-2025-514,31-11 -3252 VERIZON WIRELESS 12-13 ale 271272753-00001 001-2025-514.42-10 72,09 Finance Department Customer Service Division Total: $5,628.31 DATA BASE Records Destruction 001-2080-514.41-50 73,00 DIGITAL IMAGING SOLUTIONS INC Copier Charges 001-2080-514.45-31 171,51 Copier Charges 001-2080-514.45-31 458,04 GREAT AMERICA LEASING CORP DEC COPIER LEASE 001-2080-514.45-31 268.55 Copier Lease 001-2080-514.45-31 63827 Copier Lease 001-2080-514.45-31 143,72 Copier Lease 001-2080-514.45-31 607,63 . OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-2080-514,31-01 11,06 K-8 Page 2 Date: 1/14/2009 City of Port Angeles City Council Expenditure Report From: 12/27/2008 To: 1/9/2009 . Vendor Description Account Number Invoice Amount OLYMPIC STATIONERS INC COPY PAPER 001-2080-514.31-01 105.59 COPY PAPER 001-2080-514.31-01 422.33 Paper 001-2080-514.31-01 527.91 Finance Department Reprographics Division Total: $3,427.61 Finance Department Department Total: $17,794.10 DIGITAL IMAGING SOLUTIONS INC Copier Charges 001-3010-515.45-31 22.06 Rubber Stamps Unlimited, Inc. SUPPLIES: INK PADS 001-3010-515.31-01 11.25 SUPPLIES: INK PADS 001-3010-515.31-01 -11.25 OL YMPIC STATIONERS INC COPY PAPER 001-3010-515.31-01 105.58 COPY PAPER 001-3010-515.31-01 52.79 PENINSULA DAILY NEWS ADILEGAL ADMIN. 001-3010-515.49-90 293.15 QWEST 12-23 ale 206T302306084B 001-3010-515.42-10 11.44 Attorney Attorney Office Division Total: $485.02 CLALLAM CNTY SHERIFF JAIL MEDICAL 08 Jail Medical 001-3012-598.51-23 4,259.22 Attorney Jail Contributions Division Total: $4,259.22 CLALLAM JEFFERSON PUBLIC DFNDR Public Defender Fees . 001-3021-515.41-50 2,750.00 DIGITAL IMAGING SOLUTIONS INC Copier Charges 001-3021-515.45-31 22.06 MYERS,STAN DCT. CONFLICT ATTY 001-3021-515.50-90 378.08 OLYMPIC STATIONERS INC COPY PAPER 001-3021-515.31-01 105.57 . NOTARY STAMP FOR MAHLUM 001-3021-515.31-01 47.64 COPY PAPER 001-3021-515.31-01 52.79 PACIFIC OFFICE FURNITURE USED DESK FOR H.GREENWOOD 001-3021-515.31-01 644.98 QWEST 12-23 ale 206T302306084B 001-3021-515.42-10 8.58 Attorney Prosecution Division Total: $4,009.70 Attorney Department Total: $8,753.94 Deborah Brookings BEST PRACTICES WORKSHOP 001-4010-558.43-10 180.14 PACIFIC OFFICE EQUIPMENT INC PRINT TONER 001-4010-558.31-01 170.72 Toner 001-4010-558.31-01 170.72 PENINSULA DAILY NEWS Legal Notices 001-4010-558.44-10 363.16 QWEST 12-23 ale 206T302306084B 001-4010-558.42-10 14.30 Community Development Planning Division Total: $899.04 DIGITAL IMAGING SOLUTIONS INC Copier Charges 001-4020-524.45-31 21.50 GREAT AMERICA LEASING CORP Copier Lease 001-4020-524.45-31 125.92 HEWLETT-PACKARD COMPANY COMPUTERS,DP & WORD PROC. 001-4020-524.31-60 895.38 ICC 2009 PLUMBING CERTIFICATI 001-4020-524.43-10 50.00 DOUGLAS GRAFF 001-4020-322.10-19 64.80 L1SENBURG FIRE PROTECTION 001-4020-322.10-19 60.65 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-4020-524.31-01 41.17 COPY PAPER 001-4020-524.31-01 52.79 QWEST 12-23 ale 206T302306084B 001-4020-524.42-10 8.58 . ZENOVIC & ASSOCIATES Plan Review-Parking Grg 001-4020-524.41-50 343.00 Community Development Building Division Total: $1,663.79 K-9 Page 3 Date: 1/14/2009 City of Port Angeles City Council Expenditure Report From: 12/27/2008 To: 1/9/2009 . Vendor Description Account Number Invoice Amount Community Development Department Total: $2,562.83 DIGITAL IMAGING SOLUTIONS INC Copier Charges 001-5010-521.45-31 4.33 Deborah Brookings BEST PRACTICES WORKSHOP 001-5010-521.43-10 270.21 Lexipol LLC 2009 POLICY MANUAL UPDATE 001-5010-521.43-10 2,850.00 NEXTEL COMMUNICATIONS 12-26 ale 312753523 001-5010-521.42-10 47.02 PUBLIC SAFETY TESTING INC Recruiting Fees 001-5010-521.41-50 350.00 QUILL CORPORATION Office Supplies 001-5010-521.31-01 78.54 QWEST 12-23 ale 2061302306084B 001-5010-521.42-10 17.16 12-20 ale 206Z200017790B 001-5010-521.42-10 252.45 WASHINGTON (GA), STATE OF Admin Fee 001-5010-521.41-50 400.00 Police Department Police Administration Division Total: $4,269.71 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHIOO 1-5021-521.31-60 36.85 NEXTEL COMMUNICATIONS 12-26 ale 312753523 001-5021-521.42-10 48.92 PENINSULA BOTTLING CO INC Rental Charge 001-5021-521.31-01 10.00 QWEST 12-23 ale 206T302306084B 001-5021-521.42-10 17.16 SWAIN'S GENERAL STORE INC KeylTrash Bags 001-5021-521.31-01 18.22 BatterieslMarking Spray 001-5021-521.31-01 56.96 WATER, PEPSI, WARMER, GLO 001-5021-521.31-01 121.72 ZIPLOC BAGS 001-5021-521.31-01 28.36 EXTENSION CORD 001-5021-521 .4 9-90 23.57 . VERIZON WIRELESS 12-15 ale 864212186-00002 001-5021-521.42-10 76.19 Police Department Investigation Division Total: $437.95 JASON VIADA Tuition Reimbursement 001-5022-521.43-10 657.00 TREVOR DROPP Tuition Reimbursement 001-5022-521.43-10 1,114.14 NEXTEL COMMUNICATIONS 12-26 ale 312753523 001-5022-521.42-10 672.26 QWEST 12-23 ale 206T302306084B 001-5022-521.42-10 60.05 Police Department Patrol Division Total: $2,503.45 BLUMENTHAL UNIFORMS & EQUIP Nametag 001-5026-521.31-01 30.79 COPY CAT GRAPHICS Shirts 001-5026-521.31-01 40.11 Police Department Reserves & Volunteers Division Total: $70.90 DIGITAL IMAGING SOLUTIONS INC Copier Charges 001-5029-521.45-31 237.94 GREAT AMERICA LEASING CORP Copier Lease 001-5029-521.45-31 255.05 Copier Lease 001-5029-521.45-31 141.33 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHI001-5029-521.35-01 65.03 QUILL CORPORATION Office Supplies 001-5029-521.31-01 26.32 QWEST 12-23 ale 206T302306084B 001-5029-521.42-10 17.16 Police Department Records Division Total: $742.83 Police Department Department Total: $8,024.84 AMSTERDAM PRINTING & LITHO LABELS 001-6010-522.31-01 67.55 GREAT AMERICA LEASING CORP Copier Lease 001-6010-522.45-31 213.03 Deborah Brookings BEST PRACTICES WORKSHOP 001-6010-522.43-10 180.14 . QUILL CORPORATION RENTAL OR LEASE SERVICES 001-6010-522.31-01 87.67 K-10 Page 4 Date: 1/14/2009 City of Port Angeles City Council Expenditure Report From: 12/27/2008 To: 1/9/2009 . Vendor Description Account Number Invoice Amount QWEST 12-23 ale 206T302306084B 001-6010-522.42-10 31 .46 12-23 ale 206T302306084B 001-6010-522.42-11 11 .44 VERIZON WIRELESS 12-15 ale 264230412-00002 001-6010-522.42-10 32.86 Fire Department Fire Administration Division Total: $624.15 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-6020-522.20-80 102.93 CLOTHING & APPAREL 001-6020-522.31-11 91.87 CAPTAIN 1'S SWEATSHIRT 001-6020-522.31-11 46.32 CHIEF SUPPLY INC Vests 001-6020-522.31-11 48.48 FAMILY SHOE STORE BOOTS 001-6020-522.20-80 124.61 LIGHTHOUSE UNIFORM PANTS 001-6020-522.20-80 222.92 Coral Wheeler SUPPLIES 001-6020-522.31-02 67.26 NAPA AUTO PARTS BULB 001-6020-522.31-01 6.11 PORT ANGELES FIRE DEPARTMENT POSTAGE 001-6020-522.31-01 31.27 POSTAGE 001-6020-522.31-01 9.14 QWEST 12-23 ale 206T302306084B 001-6020-522.42-10 34.32 SEAWESTERN INC SIGNS, SIGN MATERIAL 001-6020-522.35-01 62.76 POWER GENERATION EQUIPMEN 001-6020-522.35-01 63.95 RADIO & TELECOMMUNICATION 001-6020-522.35-01 657.34 FIRE PROTECTION EQUIPISUP 001-6020-594.64-10 53,043.16 . SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 001-6020-522.20-80 32.38 HAND TOOLS ,POW&NON POWER001-6020-522.31-01 11.86 AUTO & TRUCK MAINT. ITEMS 001-6020-522.31-01 9.69 SPORTING & ATHLETIC EQUIP 001-6020-522.31-11 107.70 Fire Department Fire Supression Division Total: $54,774.07 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-6021-522.31-11 91.87 BRD FOR VOLUNTEER FIREFIGHTERS VOL FF PENSION FUND 001-6021-522.49-01 1,440.00 CAPTAIN 1'S VESTS 001-6021-522.31-11 342.83 CHIEF SUPPLY INC Vests 001-6021-522.31-11 48.48 QWEST 12-23 ale 206T302306084B 001-6021-522.42-10 2.86 SEAWESTERN INC FIRE PROTECTION EQUIPISUP 001-6021-594.64-10 159,129.50 Fire Department Fire Volunteers Division Total: $161,055.54 Deborah Brookings BEST PRACTICES WORKSHOP 001-6030-522.43-10 180.14 QWEST 12-23 ale 206T302306084B 001-6030-522.42-10 5.68 VERIZON WIRELESS 12-15 ale 264230412-00005 001-6030-522.42-10 36.95 Fire Department Fire Prevention Division Total: $222.77 Coral Wheeler TRAINING SUPPLIES 001-6040-522.31-01 27.09 QWEST 12-23 ale 206T302306084B 001-6040-522.42-10 5.72 Fire Department Fire Training Division Total: $32.81 ANGELES COMMUNICATIONS INC LABOR & PARTS 001-6050-522.48-1 0 249.33 Coral Wheeler SUPPLIES 001-6050-522.31-01 35.84 . PORT ANGELES FIRE DEPARTMENT DETERGENT 001-6050-522.31-01 29.90 THURMAN SUPPLY AUTO & TRUCK MAINT. ITEMS 001-6050-522.31-20 6.50 Fire Department Facilities Maintenance Division Total: $321.57 K-11 Page 5 Date: 1/14/2009 City of Port Angeles City Council Expenditure Report From: 12/27/2008 To: 1/9/2009 . Vendor Description Account Number Invoice Amount QWEST 12-23 ale 206T302306084B 001-6060-525.42-10 31 .46 Fire Department Emergency Management Division Total: $31.46 Fire Department Department Total: $217,062.37 DIGITAL IMAGING SOLUTIONS INC Copier Charges 001-7010-532.45-31 4.17 Copier Charges 001-7010-532.45-31 556.97 GREAT AMERICA LEASING CORP Copier Lease 001-7010-532.45-31 760.16 Copier Lease 001-7010-532.45-31 65.02 Deborah Brookings BEST PRACTICES WORKSHOP 001-7010-532.43-10 180.14 PENINSULA DAILY NEWS Legal Notices 001-7010-532.44-10 21.65 SUBSCRIPTION 001-7010-532.49-01 135.20 QWEST 12-23 ale 206T302306084B 001-7010-532.42-10 62.91 VERIZON WIRELESS 12-28 ale 271138138-00002 001-7010-532.42-10 45.07 12-22 ale 571136182-00001 001-7010-532.42-10 11 0.17 Public Works-Gen Fnd Pub Wks Administration Division Total: $1,941.46 Public Works-Gen Fnd Department Total: $1,941.46 AM SAN OLYMPIC SUPPLY MACHINERY & HEAVY HRDWARE 001-8010-574.31-80 1 ,410.64 BRYANT'S UPHOLSTERY FLAGS,POLES,BANNERS,ACCES 001-8010-574.31-01 86.72 FLAGS,POLES,BANNERS,ACCES 001-8010-574.31-99 216.80 DIGITAL IMAGING SOLUTIONS INC Copier Charges 001-8010-574.45-31 19.69 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-8010-574.45-31 36.58 . Deborah Brookings BEST PRACTICES WORKSHOP 001-8010-574.43-10 90.07 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 58.63 OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 1,143.06 OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 23.64 COPY PAPER 001-8010-574.31-01 105.58 PACIFIC OFFICE EQUIPMENT INC COPYING MACHINE SUPPLIES 001-8010-574.31-01 248.65 QWEST 12-23 ale 206T302306084B 001-8010-574.42-10 8.58 SESAC, INC MISC PROFESSIONAL SERVICE 001-8010-574.41-50 269.00 THURMAN SUPPLY AIR CONDITIONING & HEATNG 001-8010-574.31-80 72.63 VERIZON WIRELESS 12-22 ale 571136182-00005 001-8010-574.42-10 26.38 Parks & Recreation Parks Administration Division Total: $3,816.65 DIGITAL IMAGING SOLUTIONS INC Copier Charges 001-8012-555.45-31 18.17 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-8012-555.45-31 33.77 Copier Lease 001-8012-555.45-31 171.55 OLYMPIC PRINTERS INC MEMBERSHIP FORMS 001-8012-555.31-01 84.71 PORT ANGELES SENIOR CENTER PDN ADVERTISEMENT 001-8012-555.44-10 70.38 QWEST 12-23 ale 206T302306084B 001-8012-555.42-10 2.86 12-20 ale 206T217227465B 001-8012-555.4 7 -10 57.46 Parks & Recreation Senior Center Division Total: $438.90 AMSAN OLYMPIC SUPPLY BLEACH, SOAP, 001-8020-576.31-06 289.19 SOAP, BLEACH, BATH TISSUE 001-8020-576.31-06 202.69 . Deborah Brookings BEST PRACTICES WORKSHOP 001-8020-576.43-10 90.07 K-12 Page 6 Date: 1/14/2009 J City of Port Angeles '~;m1~ lilW "'if:fu;l.~~_ City Council Expenditure Report \.11:-.. ~;;;;:m ~;"i....:.:::~-~ ;)~~ From: 12/27/2008 To: 1/9/2009 ";"I~J.~' . Vendor Description Account Number Invoice Amount QWEST 12-23 a/e 206T302306084B 001-8020-576.42-10 2.86 Parks & Recreation William Shore Pool Division Total: $584.81 DEX MEDIA WEST COMMUNICATIONS/MEDIA SERV 001-8050-536.44-10 70.62 COMMUNICATIONS/MEDIA SERV 001-8050-536.44-10 808.48 OL YMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8050-536.31-01 51.92 OFFICE SUPPLIES, GENERAL 001-8050-536.31-01 65.70 PENINSULA AWARDS & TROPHIES CEMETERY MARKERS 001-8050-536.34-01 22.01 QWEST 12-23 a/e 206T302306084B 001-8050-536.42-10 2.86 SUNSET DO-IT BEST HARDWARE RENTAL/LEASE EQUIPMENT 001-8050-536.45-30 14.09 VERIZON WIRELESS 12-28 a/e 271138138-00001 001-8050-536.42-10 66.52 Parks & Recreation Ocean View Cemetery Division Total: $1,102.20 BLUE MOUNTAIN TREE SERVICE INC ROADSIDE,GRNDS,REC, PARK 001-8080-576.48-10 271.00 KNIGHT FIRE PROTECTION INC FIRE PROTECTION EQUIP/SUP 001-8080-576.48-10 1,520.00 Corey Delikat TUITION REIMBURSEMENT 001-8080-576.43-10 1,963.90 PACIFIC OFFICE EQUIPMENT INC EQUIP MAINT & REPAIR SERV 001-8080-576.48-10 444.27 QWEST 12-23 a/e 206T302306084B 001-8080-576.42-10 11.44 SUNSET DO-IT BEST HARDWARE FASTENERS, FASTENING DEVS 001-8080-576.31-20 3.65 RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 21.14 SWAIN'S GENERAL STORE INC AMUSEMENT,DECORATIONS,ENT 001-8080-576.31-20 159.09 . HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 6.48 FENCING 001-8080-576.31-20 5.59 THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 247.65 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 20.34 VERIZON WIRELESS 12-28 a/e 271138138-00004 001-8080-576.42-10 65.11 12-22 a/e 571136182-00003 001-8080-576.42-10 89.65 WASHINGTON (AGRICUL), STATE OF 09 License Renewal 001-8080-576.43-10 33.00 09 License Renewal 001-8080-576.43-10 33.00 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 001-8080-576.45-31 39.03 Parks & Recreation Park Facilities Division Total: $4,934.34 Parks & Recreation Department Total: $10,876.90 CED/CONSOLlDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8112-555.31-20 122.96 COSCO EQUIP MAl NT & REPAIR SERV 001-8112-555.48-10 479.59 SEARS COMMERCIAL ONE APPLIANCES, HOUSEHOLD 001-8112-555.31-20 322.48 STANLEY ACCESS TECH BUILDER'S SUPPLIES 001-8112-555.48-10 1,049.92 Facilities Maintanance Senior Center Facilities Division Total: $1,974.95 AMSAN OLYMPIC SUPPLY WATER&SEWER TREATING CHErII001-8120-576.31-05 30.60 AQUATIC SPECIALTY SERVICES WATER SEWAGE TREATMENT EQ001-8120-576.31-05 971.26 WATERMILL INC, THE ROADSIDE,GRNDS,REC, PARK 001-8120-576.31-05 720.64 Facilities Maintanance Pool Facilities Division Total: $1,722.50 QWEST 12-23 a/e 206T302306084B 001-8130-518.42-10 2.86 . VERIZON WIRELESS 12-22 a/e 571136182-00005 001-8130-518.42-10 13.03 Facilities Maintanance Custodial/Janitorial Svcs Division Total: $15.89 ANGELES PLUMBING INC EQUIP MAINT & REPAIR SERV 001-8131-518.48-10 K!f~8 Page 7 .r:.CI'~~~"';':. Date: 1/14/2009 '~"j~~ . ...""",J City of Port Angeles I"~_ I 1J2 ~bi City Council Expenditure Report ~. .'-~ \~::,...~ "/~~':{....., From: 12/27/2008 To: 1/9/2009 '":''.1.~''' . Vendor Description Account Number Invoice Amount ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 001-8131-518.48-10 66.50 - PENINSULA HEAT INC AIR CONDITIONING & HEATNG 001-8131-518.48-10 266.58 QWEST 12-23 ale 206T302306084B 001-8131-518.42-10 2.86 12-18 ale 206T355724768B 001-8131-518.42-10 57.46 12-20 ale 206T813953623B 001-8131-518.42-10 53.45 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 65.81 Facilities Maintanance Central Svcs Facilities Division Total: $642.74 Facilities Maintanance Department Total: $4,356.08 General Fund Fund Total: $367,260.06 ANGELES LOCK SHOP HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 6.35 ANGELES MILLWORK & LUMBER CO ROAD/HWY EQUIP EARTH,GRD 102-7230-542.35-01 58.51 CED/CONSOLlDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 48.65 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 102-7230-542.31-20 15.28 L & L TOOL SPECIAL TIES SUPPLIES 102-7230-542.35-01 31.38 SUPPLIES 102-7230-542.35-01 596.18 MORNINGSIDE BUILDING MAINT&REPAIR SER 102-7230-542.41-50 80.77 PORT ANGELES POWER EQUIPMENT SUPPLIES 102-7230-542.35-01 1,105.58 QWEST 12-23 ale 2061302306084B 102-7230-542.42-10 11 .44 ROADWISE, INC SUPPLIES 102-7230-542.31-01 6,903.86 SHERWOOD MEDICAL CENTER DOT PHYSICAL - MARK RAY 102-7230-542.49-90 85.00 . SUNSET DO-IT BEST HARDWARE ELECTRONIC COMPONENTS 102-7230-542.31-25 40.36 SPRAYING EQUIPMENT 102-7230-542.35-01 24.57 SUPPLIES 102-7230-542.35-01 190.19 SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 53.92 VERIZON WIRELESS 12-28 ale 271138138-00004 102-7230-542.42-10 60.28 12-22 ale 571136182-00003 102-7230-542.42-10 75.21 WASHINGTON (DOT), STATE OF MARKERS, PLAQUES,SIGNS 102-7230-542.48-10 1,466.62 XEROX CORPORATION RENTAULEASE EQUIPMENT 102-7230-542.45-31 39.05 Public Works-Street Street Division Total: $10,893.20 Public Works-Street Department Total: $10,893.20 Street Fund Fund Total: $10,893.20 CLALLAM BUSINESS INCUBATOR 4th Quarter Pmt 103-1511-558.41-50 18,750.00 CLALLAM CNTY ECONOMIC DEV CNCL MEMBERSHIPS 103-1511-558.41-50 7,500.00 Economic Development Economic Development Division Total: $26,250.00 PENINSULA DAILY NEWS Legal Notices 103-1512-558.44-10 13.91 QWEST 12-23 ale 206T302306084B 103-1512-558.42-10 2.86 Economic Development Archaeologist Division Total: $16.77 Economic Development Department Total: $26,266.77 Economic Development Fund Total: $26,266.77 SWAIN'S GENERAL STORE INC Vest 106-1512-558.31-01 42.14 . Economic Development Archaeologist Division Total: $42.14 Economic Development Department Total: $42.14 K-14 Page 8 r..~;<~f~\~;. Date: 1/14/2009 ~'~'( City of Port Angeles . .,""" " ">: '~1&\ l,ti@R:;:;;;;;;.;;;J~ City Council Expenditure Report ',~ )'i:-...;_.~.. .,.,...", 1:;7:;;,:;.J.~;"^' From: 12/27/2008 To: 1/9/2009 . Vendor Description Account Number Invoice Amount Cultural Resources Fund Total: $42.14 AHRENS, KENNETH E Rental Fees 107 -5160-528.45-30 700.00 CAPACITY PROVISIONING INC MONTHL Y FIBER OPTIC SERVI 107 -5160-528.42-10 233.20 CAPTAIN 1'S Vests/Jackets 107 -5160-528.20-80 222.16 Deborah Brookings BEST PRACTICES WORKSHOP 107 -5160-528.43-10 90.07 NEW WORLD SYSTEMS MSP Upgrade Services 107 -5160-594.64-10 1,045.99 OL YMPIC STATIONERS INC COPY PAPER 107 -5160-528.31-01 105.58 QUILL CORPORATION SUPPLIES: COR'S, LABELS, 107 -5160-528.31-01 327.91 QWEST 12-23 a/e 206T302306084B 107 -5160-528.42-10 62.91 12-23 ale 206T 411918873B 107 -5160-528.42-10 57.46 RICHMOND 2-WAY RADIO PeneomlForks 107 -5160-594.64-10 5,517.02 VERIZON WIRELESS 12-15 ale 864212186-00002 107 -5160-528.42-10 213.57 WCIA (WA CITIES INS AUTHORITY) PENCOM 09 LIABILITY 107 -5160-528.46-10 18,258.00 Pencom Pencom Division Total: $26,833.87 Pencom Department Total: $26,833.87 Pen com Fund Fund Total: $26,833.87 CAPTAIN 1'S CLOTHING & APPAREL 174-8221-574.31-01 236.57 DIGITAL IMAGING SOLUTIONS INC Copier Charges 174-8221-574.45-31 34.83 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8221-574.45-31 64.72 . QWEST 12-23 ale 206T302306084B 174-8221-574.42-10 2.86 WA AMATEUR SOFTBALL ASSN WASA MEMBERSHIPS 174-8221-574.49-01 200.00 Recreation Activities Sports Programs Division Total: $538.98 AT&T MOBILITY 12-26 ale 994753890-Estes 174-8222-574.42-10 19.99 CAPTAIN 1'S CLOTHING & APPAREL 174-8222-574.31-01 1,072.51 DIGITAL IMAGING SOLUTIONS INC Copier Charges 174-8222-574.45-31 34.83 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8222-574.45-31 64.72 DENNIS JAKSHA Refund Raindeer Run Entry 174-8222-347.60-20 25.00 NICOLE BEATTY Refund Raindeer Run Entry 174-8222-347.60-20 25.00 STEPHANIE MARCY Refund Raindeer Run Entry 174-8222-347.60-20 25.00 BOYS & GIRLS CLUB FOUNDATION Olympic Bike Adv Disp. 174-8222-347.60-21 2,540.25 QWEST 12-23 ale 206T302306084B 174-8222-574.42-10 2.86 SPORT SUPPLY GROUP, INC RECREATION EQUIPMENT 174-8222-574.31-01 1,144.68 RECREATION EQUIPMENT 174-8222-574.31-01 317.57 Recreation Activities Special Events Division Total: $5,272.41 DIGITAL IMAGING SOLUTIONS INC Copier Charges 174-8224-574.45-31 34.83 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8224-574.45-31 64.72 QWEST 12-23 ale 206T302306084B 174-8224-574.42-10 2.86 VERIZON WIRELESS 12-22 ale 571136182-00005 174-8224-574.42-10 13.03 Recreation Activities Youth/Family Programs Division Total: $115.44 Recreation Activities Department Total: $5,926.83 . Recreational Activities Fund Total: $5,926.83 PRIMO CONSTRUCTION INC PW CONSTRUCTION & RELATED 310-7919-594.65-10 47,287.17 K-15 Page 9 (,', '.~_:J:!"l":, Date: 1/14/2009 ~~~ City of Port Angeles .~~ '!!W ~" City Council Expenditure Report ~% ;%~'-"il _.. {~_"""'_m,.m,,>,... .~ From: 12/2712008 To: 1/9/2009 . Vendor Description Account Number Invoice Amount Capital Projects-Pub Wks GF-Pub Wks Projects Division Total: $47,287.17 LAKESIDE INDUSTRIES INC PW CONSTRUCTION & RELATED 310-7930-595.65-10 138,713.78 Capital Projects-Pub Wks GF-Street Projects Division Total: $138,713.78 FOSTER PEPPER PLLC Legal Consult-Gateway 310-7965-595.41-50 862.50 SWAIN'S GENERAL STORE INC BEAM CAMBER HARDWARE 310-7965-595.65-10 12.22 ZENOVIC & ASSOCIATES Plan Review-Gateway 310-7965-595.41-50 1,323.00 Capital Projects-Pub Wks ST-Multi-Modal Transp Ctr Division Total: $2,197.72 Capital Projects-Pub Wks Department Total: $188,198.67 Capital Improvement Fund Total: $188,198.67 Bliss Wood LOOMIS RENTAL REFUND BLlS 316-8982-362.40-12 60.00 Capital Proj-Parks & Rec Lincoln Park lmprovmt Division Total: $60.00 Capital Proj-Parks & Rec Department Total: $60.00 Lincoln Park Improvement Fund Total: $60.00 PARSONS RCI, INC PW CONSTRUCTION & RELATED 328-7950-595.65-10 528,116.05 Capital Projects-Pub Wks 8th St Bridge Reconst Division Total: $528,116.05 Capital Projects-Pub Wks Department Total: $528,116.05 8th St Bridge Reconstr Fund Total: $528,116.05 DAVIS, JEREMIAH J UB CR REFUND-FINALS 401-0000-122.10-99 70.40 FAULK, BILL UB CR REFUND-FINALS 401-0000-122.10-99 76.63 HAMMOND. KEVIN E UB CR REFUND-FINALS 401-0000-122.10-99 69.61 . MUELLER, AUDRA DEPOSIT REFUND 401-0000-122.10-99 125.00 MULLER. WILLARD C MANUAL CHECK 401-0000-122.10-99 71.85 PAAPKE. JACKIE UB CR REFUND-FINALS 401-0000-122.10-99 74.12 RUBLE. DARLENE M DEPOSIT REFUND 401-0000-122.10-99 250.00 SHEARER,DARCEL MANUAL CHECK 401-0000-122.10-99 28.16 SIMONS, CHARLES R UB CR REFUND-FINALS 401-0000-122.10-99 8.52 STULL, PETER MANUAL CHECK 401-0000-122.10-99 200.00 THRESS. ROBERT W & KELLY L UB CR REFUND-FINALS 401-0000-122.10-99 4.06 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141 .40-00 2,241.29 FASTENERS, FASTENING DEVS 401-0000-141.40-00 358.03 Division Total: $3,577 .67 Department Total: $3,577.67 Deborah Brookings BEST PRACTICES WORKSHOP 401-7111-533.43-10 90.07 Public Works-Electric Engineering-Electric Division Total: $90.07 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHI40 1-7120-533.31-0 1 86.71 Deborah Brookings BEST PRACTICES WORKSHOP 401-7120-533.43-10 90.07 BEST PRACTICES WORKSHOP 401-7120-533.43-10 90.07 Public Works-Electric Power Systems Division Total: $266.85 CEO/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 194.07 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 189.18 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 116.19 . ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 93.87 K-16 Page 10 Date: 1/14/2009 City of Port Angeles City Council Expenditure Report From: 12/27/2008 To: 1/9/2009 Vendor Description Account Number Invoice Amount . Public Works-Electric Department Total: $11,557.39 Electric Utility Fund Fund Total: $15,135.06 RYAN HERCO PRODUCTS CORP PIPE FITTINGS 402-0000-141.40-00 202.58 Division Total: $202.58 Department Total: $202.58 CH2M HILL INC Water System Plan Update 402-7380-534.41-50 3,219.00 Water System Plan Update 402-7380-534.41-50 29,212.90 CLALLAM CNTY DEPT OF HEALTH TESTING&CALlBRATION SERVI 402-7380-534.41-50 20.00 FEDERAL EXPRESS CORP Shipping Chgs pe 12-26 402 -7380-534.42 -10 19.84 HEARTLlNE ELECTRONIC COMPONENTS 402-7380-534.31-20 54.09 NATIONAL SAFETY INC FIRST AID & SAFETY EQUIP. 402-7380-534.31-01 545.11 PUD #1 OF CLALLAM COUNTY Crown Z Water Rd 402-7380-534.4 7 -10 21.57 QWEST 12-10 ale 360Z100240955B 402-7380-534.42-10 415.09 12-23 ale 206T302306084B 402-7380-534.42-10 14.30 12-23 ale 206T 411255315B 402-7380-534.42-10 64.28 12-16 ale 206T329544912B 402-7380-534.42-10 54.40 RADIOSHACK ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 37.39 SUNSET DO-iT BEST HARDWARE PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 91.46 PIPE FITTINGS 402-7380-534.31-20 29.24 CHEMICAL, COMMERCIAL,BULK 402-7380-534.31-20 51.39 . HAND TOOLS ,POW&NON POWER402-7380-534.31-20 10.75 SUPPLIES 402-7380-534.31-20 112.83 THURMAN SUPPLY SUPPLIES 402-7380-534.31-20 14.20 TWISS ANALYTICAL LABORATORIES TESTING&CALlBRATION SERVI 402-7380-534.41-50 165.00 VERIZON WIRELESS 12-28 ale 271138138-00005 402-7380-534.42-10 120.00 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 402-7380-534.45-31 39.05 Public Works-Water Water Division Total: $34,311.89 Public Works-Water Department Total: $34,311.89 Water Fund Fund Total: $34,514.47 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 -4.29 USA BLUEBOOK CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 -23.12 Division Total: -$27.41 Department Total: -$27.41 CLALLAM CNTY DEPT OF HEALTH TESTING&CALlBRATION SERVI 403-7480-535.41-50 552.00 TESTING&CALlBRATION SERVI 403-7480-535.41-50 207.00 TESTI NG&CALlBRA TION SERVI 403-7480-535.41-50 483.00 TESTING&CALlBRATION SERVI 403-7480-535.41-50 161 .00 TESTING&CALlBRATION SERVI 403-7480-535.41-50 115.00 DiGITAL IMAGING SOLUTIONS INC Copier Charges 403-7480-535.31-01 14.97 FEDERAL EXPRESS CORP Shipping Chgs pe 12-26 403-7480-535.42-10 11.76 . INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHI403-7480-535.31-60 86.71 K-18 Page 12 Date: 1/14/2009 City of Port Angeles City Council Expenditure Report . From: 12/27/2008 To: 1/9/2009 Vendor Description Account Number Invoice Amount maurice williams CDL SKILL FEE 403-7480-535.43-10 100.00 Deborah Brookings BEST PRACTICES WORKSHOP 403-7480-535.43-10 90.07 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 55.31 OL YMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 20.21 SUPPLIES 403-7480-535.31-01 18.88 PARSINEN LANDSCAPE MAINT INC Monthly Landscape Maint 403-7480-535.48-10 767.40 PUD #1 OF CLALLAM COUNTY Masters Rd 403-7480-535.42-10 402.11 N Brook Ave 403-7480-535.47 -10 341.90 PUGET SAFETY EQUIPMENT INC SUPPLIES 403-7480-535.31-01 184.94 QWEST 12-23 ale 206T302306084B 403-7480-535.42-10 22.88 12-14 ale 3604576315689B 403-7480-535.42-10 158.26 12-14 ale 3604574859247B 403-7480-535.42-10 79.04 12-16 ale 206T325585090B 403-7480-535.42-10 54.40 SUNSET DO-IT BEST HARDWARE FIRST AID & SAFETY EQUIP. 403-7480-535.31-20 26.90 SWAIN'S GENERAL STORE INC ACOUST TILE, INSULAT MAT 403-7480-535.31-01 19.22 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 38.60 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 16.78 CLOTHING & APPAREL 403-7480-535.31-01 83.20 CLOTHING & APPAREL 403-7480-535.31-01 85.55 . FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 32.38 FUEL,OIL,GREASE, & LUBES 403-7480-535.31-20 16.82 SALE SURPLUSIOBSOLETE 403-7480-535.35-01 24.79 THURMAN SUPPLY BROOM,BRUSH,MOP MFG MACH 403-7480-535.31-01 6.49 UNIVAR USA INC WA TER&SEWER TREATING CHEf\! 403-7480-535.31-05 1,874.12 USA BLUEBOOK CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-20 298.32 VERIZON WIRELESS 12-22 ale 571136182-00004 403-7480-535.42-10 42.65 12-28 ale 271138138-00006 403-7480-535.42-10 44.96 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 403-7480-535.45-31 39.05 Public Works-WW/Stormwtr Wastewater Division Total: $6,576.67 Public Works-WW/Stormwtr Department Total: $6,576.67 Wastewater Fund Fund Total: $6,549.26 ROTONICS MANUFACTURING, INC HARDWARE,AND ALLIED ITEMS 404-0000-237.00-00 -481.03 Division Total: -$481.03 Department Total: -$481.03 JACK & CINDY CALDICOTT FOOD WASTE COMPOSTING PRO 404-7580-537.44-10 37.46 MORNINGSIDE BUILDING MAINT&REPAIR SER 404-7580-537.41-50 80.78 PENINSULA DAILY NEWS Advertising 404-7580-537.44-10 620.11 QWEST 12-23 ale 206T302306084B 404-7580-537.42-10 5.72 ROTONICS MANUFACTURING, INC HARDWARE,AND ALLIED ITEMS 404-7580-537.35-01 6,207.53 TOTERINC HARDWARE,AND ALLIED ITEMS 404-7580-537.35-01 4,448.74 . WASTE CONNECTIONS, INC ENVIRONMENT AL&ECOLOGICAL 404-7580-537.41-51 44,197.55 Public Works-Solid Waste Solid Waste-Collections Division Total: $55,597.89 K-19 Page 13 Date: 1/14/2009 City of Port Angeles City Council Expenditure Report From: 12/27/2008 To: 1/9/2009 . Vendor Description Account Number Invoice Amount Public Works-Solid Waste Department Total: $55,597.89 Solid Waste-Collections Fund Total: $55,116.86 B & D INC B & D INC 405-0000-213.10-90 75.09 BURFITT CONSTRUTION, INC. BURFITT CONSTRUTION, INC. 405-0000-213.10-90 14.66 CLALLAM BUILDERS CLALLAM BUILDERS 405-0000-213.10-90 26.58 CLALLAM COUNTY YMCA CLALLAM COUNTY YMCA 405-0000-213.10-90 23.99 DON LOVE TRUCKING DON LOVE TRUCKING 405-0000-213.10-90 69.02 DON LOVE TRUCKING 405-0000-213.10-90 69.02 HIGHLAND COMMONS II HIGHLAND COMMONS II 405-0000-213.10-90 8.67 JIM'S PHARMACY JIM'S PHARMACY 405-0000-213.10-90 10.00 JIM'S PHARMACY 405-0000-213.10-90 3.55 MILL CREEK CONSTRUCTION MILL CREEK CONSTRUCTION 405-0000-213.10-90 43.80 Division Total: $344.38 Department Total: $344.38 DATABARINCORPORATED RECYCLlNGIGARBAGE INSERTS 405-7538-537.44-10 1,530.21 Courtney Casady MILEAGE REIMBURSEMENT 405-7538-537.43-10 12.87 Sondya Wray MILEAGE REIMBURSEMENT 405-7538-537.43-10 91.26 OLYMPIC STATIONERS INC SUPPLIES 405-7538-537.31-01 5.95 OFFICE SUPPLIES, GENERAL 405-7538-537.31-01 25.76 . PACIFIC OFFICE EQUIPMENT INC SUPPLIES 405-7538-537.31-01 227.64 PENINSULA DAILY NEWS Advertising 405-7538-537.44-10 864.61 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 405-7538-537.49-90 383.97 QWEST 12-23 ale 206T302306084B 405-7538-537.42-10 11.44 WASTE CONNECTIONS, INC ENVI RONMENT AL&ECOLOG ICAL 405-7538-537.41-51 1,206.09 BLDG CONSTRUC. SERVICES- 405-7538-537.41-51 231,139.75 ENVI RONMENT AL&ECOLOG ICAL 405-7538-537.45-30 5,367.33 ENVI RONMENT AL&ECOLOG ICAL 405-7538-591.71-10 21,483.29 ENVIRONMENT AL&ECOLOGICAL 405-7538-592.81-10 41,295.38 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 405-7538-537.45-31 39.05 Public Works-Solid Waste SW - Transfer Station Division Total: $303,684.60 ASPECT CONSULTING. LLC Groundwater Reports 405-7585-537.41-50 7,302.20 Groundwater Reports 405-7585-537.41-50 2,784.05 Public Works-Solid Waste Solid Waste-Landfill Division Total: $10,086.25 Public Works-Solid Waste Department Total: $313,770.85 Solid Waste-LF/Trf Stn Fund Total: $314,115.23 CLALLAM CNTY DEPT OF COMM DEV OCT-DEC SERVICES 406-7412-594.41-50 250.00 QWEST 12-23 ale 206T302306084B 406-7412-538.42-10 2.86 VERIZON WIRELESS 12-22 ale 571136182-00001 406-7412-538.42-10 18.92 Public Works-WW/Stormwtr Stormwater Division Total: $271.78 Public Works-WW/Stormwtr Department Total: $271.78 . Stormwater Fund Fund Total: $271.78 K-20 Page 14 Date: 1/14/2009 City of Port Angeles City Council Expenditure Report From: 12/27/2008 To: 1/9/2009 . Vendor Description Account Number Invoice Amount AETNA WASHINGTON CLAIMS R S JONES CL# EAAABL V6800 409-0000-213.10-90 468.00 ELDON TUPUOLA 04/04/08 TRANSPORT 409-0000-213.10-90 56.51 NATIONAL SAFETY COUNCIL WORKBOOKS 409-0000-237.00-00 -390.02 Division Total: $134.49 Department Total: $134.49 CLALLAM CNTY EMS Medie I Advisory 409-6025-526.41-50 600.00 EMSAR OF WASHINGTON MAINTENANCE 409-6025-526.48-10 330.63 Coral Wheeler MEDIC II SUPPLIES 409-6025-526.31-08 335.16 NATIONAL SAFETY COUNCIL WORKBOOKS 409-6025-526.31-08 5,033.02 OWEST 12-23 ale 206T302306084B 409-6025-526.42-10 34.32 SWAIN'S GENERAL STORE INC PAINTS,COA TINGS,WALLPAPER 409-6025-526.31-01 4.30 Fire Department Medic I Division Total: $6,337.43 Fire Department Department Total: $6,337.43 Medic I Utility Fund Total: $6,471.92 ANGELES ELECTRIC INC INSPECTION 421-7121-533.49-90 88.89 APS ELECTRICAL CONTRACTOR, INC CITY REBATE 421-7121-533.49-86 2,610.00 CITY REBATE 421-7121-533.49-90 54.20 C & F INSULATION CITY REBATE 421-7121-533.49-86 1,612.80 CITY REBATE 421-7121-533.49-86 234.85 . E-STAR NORTHWEST, LLC CITY REBATE 421-7121-533.49-86 400.00 CITY REBATE 421-7121-533.49-86 400.00 Gordon Sukert CITY REBATE 421-7121-533.49-86 50.00 Jan Ziegler CITY REBATE 421-7121-533.49-86 25.00 Tony Kapetan CITY REBATE 421-7121-533.49-86 125.00 ACTI CITY REBATE 421-7121-533.49-86 13,696.44 TRACY'S INSULATION CITY REBATE 421-7121-533.49-86 1,205.13 Public Works-Electric Conservation Division Total: $20,502.31 Public Works-Electric Department Total: $20,502.31 Conservation Fund Total: $20,502.31 cow GOVERNMENT INC COMPUTER ACCESSORIES&SUPF451-7188-594.65-1 0 162.60 Public Works-Electric Electric Projects Division Total: $162.60 Public Works-Electric Department Total: $162.60 Electric Utility CIP Fund Total: $162.60 BROWN AND CALDWELL PH I CSO Improvements 453-7488-594.41-50 21,066.92 Public Works-WW/Stormwtr Wastewater Projects Division Total: $21,066.92 Public Works-WW/Stormwtr Department Total: $21,066.92 WasteWater Utility CIP Fund Total: $21,066.92 BAXTER AUTO PARTS #15 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 106.99 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 53.92 . NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141 .40-00 7.20 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 251.48 K-21 Page 15 ,~...~~~~,:. Date: 1/14/2009 'I.~'~~ City of Port Angeles ~<' <~ I~ I'~' ,~:'::.~.'-:. City Council Expenditure Report 1."",__. 00,....,."''''''''''.2 "';?~:. From: 12/27/2008 To: 1/9/2009 Vendor Description Account Number Invoice Amount . NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141 .40-00 251 .48 PETTIT OIL COMPANY Diesel 501-0000-141.20-00 4,512.52 Division Total: $5,183.59 Department Total: $5,183.59 ARAMARK LAUNDRYIDRY CLEANING SERV 501-7630-548.49-90 29.12 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 18.43 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 24.53 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 3.84 CHEVRON USA GASLlNE PURCHASES 501-7630-548.32-10 7.74 GASOLINE PURCHASES 501-7630-548.32-10 89.12 CONSTRUCTION PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,046.06 CRASH SUPPLY INC AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 37.40 DEPT OF GENERAL ADMINISTRATION MEMBERSHIPS 501-7630-548.49-01 1,000.00 MEMBERSHIPS 501-7630-548.49-01 500.00 MEMBERSHIPS 501-7630-548.49-01 500.00 EVERGREEN COLLSN/RADIATOR RPR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 113.73 FAR-WEST MACHINE & HYDRAULICS AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-10 150.19 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 28.36 MCMASTER-CARR SUPPLY CO AUTO SHOP EQUIPMENT & SUP 501-7630-548.34-02 39.89 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 526.31 . AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 152.48 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 35.61 AIR COMPRESSORS & ACCESS 501-7630-548.35-01 206.71 Deborah Brookings BEST PRACTICES WORKSHOP 501-7630-548.43-10 90.07 MORNINGS IDE BUILDING MAINT&REPAIR SER 501-7630-548.41-50 111.84 MURRAY MOTORS INC AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 347.04 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 45.84 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 54.58 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 46.47 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 7.95 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 12.81 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 7.25 OLYMPIC STATIONERS INC CLIPBOARDS FOR POOL CARS 501-7630-548.31-01 42.56 PETTIT OIL COMPANY Fuel-EQOOO1 501-7630-548.32-10 33.45 Fuel-EQOOO5 501-7630-548.32-10 15.80 Fuel-EQOO15 501-7630-548.32-10 48.73 Fuel-EQ0014 501-7630-548.32-10 19.50 Fuel-EQOO28 501-7630-548.32-10 58.69 Fuel-EQOO29 501-7630-548.32-10 69.70 Fuel-EQOO34 501-7630-548.32-10 148.69 Fuel-EQOO35 501-7630-548.32-10 17.78 . Fuel-EQOO36 501-7630-548.32-10 91.27 K-22 Page 16 :~;::Gl ~;:.;..(, 11:l'"'~ .~~" I.::,~~~ l,,~-~ :'~l! . ,.;.. :--; ~ ;;;;::";'~;"" . . City of Port Angeles City Council Expenditure Report From: 12/27/2008 To: 1/9/2009 Date: 1/14/2009 Vendor PETTIT OIL COMPANY . PORT ANGELES FORD LINCOLN PORT ANGELES POWER EQUIPMENT PORT ANGELES TIRE FACTORY . Description Fuel-EQ0040 Fuel-EQ0043 Fuel-EQ0044 Fuel-EQ0045 Fuel-EQ0046 Fuel-EQ0047 Fuel-EQ0048 Fuel-EQ0053 Fuel-EQ0054 Fuel-EQ0088 Fuel-EQ0089 Fuel-EQ0095 Fuel-EQ4101 Fuel-EQ4102 Fuel-EQ4103 Fuel-EQ4104 Fuel-EQ4105 Fuel-EQ4200 Fuel-EQ4201 Fuel-EQ5106 Fuel-EQ5107 Fuel-EQ5202 Fuel-EQ5425 Fuel-EQ5426 Fuel-EQ6101 Fuel-EQ6103 Fuel-EQ6104 Fuel-EQ6105 Fuel-EQ6106 Fuel-EQ7203 Fuel-EQ7451 Fuel-EQ8992 AUTO & TRUCK MAl NT. ITEMS HOSES, ALL KINDS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAl NT. ITEMS AUTO & TRUCK MAl NT. ITEMS AUTO & TRUCK MAl NT. ITEMS AUTO & TRUCK MAl NT. ITEMS AUTO & TRUCK MAl NT. ITEMS AUTO & TRUCK MAl NT. ITEMS AUTO & TRUCK MAl NT. ITEMS Account Number 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.32-10 501-7630-548.34-02 501-7630-548.35-01 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 Invoice Amount 46.73 51.60 48.34 278.71 170.33 78.50 95.13 199.84 134.62 164.37 145.75 74.57 87.13 196.66 82.57 194.33 90.06 52.15 55.75 74.79 153.09 45.95 22.69 14.28 141.40 100.35 51.05 129.73 94.70 27.19 65.82 132.88 105.86 97.51 156.75 1,218.48 34.69 14.04 453.76 101.90 772.85 529.22 K-23 Page 17 Date: 1/14/2009 City of Port Angeles City Council Expenditure Report From: 12/27/2008 To: 1/9/2009 . Vendor Description Account Number Invoice Amount PORT ANGELES TIRE FACTORY AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 470.47 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 647.07 AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-10 800.70 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 86.50 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 73.50 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 73.50 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 73.50 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 73.50 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 73.50 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 73.50 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 73.50 QWEST 12-23 ale 206T302306084B 501-7630-548.42-10 11 .44 RICHMOND 2-WAY RADIO EXTERNAL LABOR SERVICES 501-7630-548.48-10 395.66 SAHLBERG EQUIPMENT CO INC, JF AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -201.95 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 44.68 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 229.41 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -117.14 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 138.57 SIMPSON'S USED PARTS & TOWING AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-10 81.30 SIX ROBBLEES' INC AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 594.03 . SNAP-ON TOOLS - CHUGGER DEANE AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 204.82 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 297.99 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 161.46 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -4,472.73 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 4,551.62 SUNSET DO-IT BEST HARDWARE AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 26.86 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 18.01 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 474.77 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 13.32 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 38.03 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 46.35 RENTAL/LEASE EQUIPMENT 501-7630-548.45-30 35.23 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 501-7630-548.45-31 39.10 Public Works-Equip Svcs Equipment Services Division Total: $17,695.73 Public Works-Equip Svcs Department Total: $17,695.73 Equipment Services Fund Total: $22,879.32 ANGELES COMMUNICATIONS INC EQ RACK & INSTALLATION 502-2081-518.41-50 757.91 I.T. XCHANGE CORP COMPUTER HARDWARE&PERIPHI502-2081-518.48-1 0 3,103.69 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHI502-2081-518.31-60 5,046.65 INX,INC COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 4,273.67 OL YPEN, INC STATIC IP X 32 ADDRESS BL 502-2081-518.42-10 474.00 . QWEST 12-23 ale 206T302306084B 502-2081-518.42-10 20.02 K-24 Page 18 Date: 1/14/2009 City of Port Angeles City Council Expenditure Report . From: 12/27/2008 To: 1/9/2009 Vendor Description Account Number Invoice Amount Finance Department Information Technologies Division Total: $13,675.94 CROSS TELECOM RADIO & TELECOMMUNICATION 502-2082-594.64-10 194,369.61 IBM CORPORATION COMPUTER HARDWARE&PERIPHI502-2082-594.64-1 0 12,783.12 Finance Department IT Capital Projects Division Total: $207,152.73 Finance Department Department Total: $220,828.67 Information Technology Fund Total: $220,828.67 BALSER, FRED Reimb Medicare-December 503-1631-517.46-35 96.40 BISHOP, VIRGIL Reimb Medicare-December 503-1631-517.46-35 212.10 CAMPORINI, RICHARD Reimb Medicare-December 503-1631-517.46-35 96.40 CLELAND, MICHAEL A Reimb Medicare-December 503-1631-517.46-35 96.40 Disability Board-December 503-1631-517.46-35 179.74 GLENN, LARRY Reimb Medicare-December 503-1631-517.46-35 96.40 Disability Board-December 503-1631-517.46-35 75.00 GROOMS, MICHAEL Reimb Medicare-December 503-1631-517.46-35 96.40 JOHNSON, DONALD G Reimb Medicare-December 503-1631-517.46-35 96.40 Disability Board-December 503-1631-517.46-35 103.62 JOHNSON, HARRY Reimb Medicare-December 503-1631-517.46-35 96.40 Disability Board-December 503-1631-517.46-35 20.00 JORISSEN, ROBERT R Reimb Medicare-December 503-1631-517.46-35 96.40 . LIND, DARWIN PETER Reimb Medicare-December 503-1631-517.46-35 96.40 LINDLEY, JAMES K Reimb Medicare-December 503-1631-517.46-35 96.40 Disability Board-December 503-1631-517.46-35 15.00 LOUCKS, JASPER Reimb Medicare-December 503-1631-517.46-35 192.80 MIESEL JR, PHILIP C Reimb Medicare-December 503-1631-517.46-35 92.40 MEDICAL REIMBURSEMENT 503-1631-517.46-30 9.43 MEDICAL REIMBURSEMENT 503-1631-517.46-30 183.39 MEDICAL REIMBURSEMENT 503-1631-517.46-30 19.67 MEDICAL REIMBURSEMENT 503-1631-517.46-30 59.34 MEDICAL REIMBURSEMENT 503-1631-517.46-30 329.01 MEDICAL REIMBURSEMENT 503-1631-517.46-30 22.96 MEDICAL REIMBURSEMENT 503-1631-517.46-30 14.50 MEDICAL REIMBURSEMENT 503-1631-517.46-30 468.63 NW ADMIN TRANSFER ACCT SW/NON/RWT PREMIUMS 503-1631-517.46-33 54,460.44 RETIREE PREMIUMS 503-1631-517.46-34 12,026.15 Disability Board-December 503-1631-517.46-35 661.34 THOMPSON, BRUCE Reimb Medicare-December 503-1631-517.46-35 84.40 Disability Board-December 503-1631-517.46-35 233.00 WARD, DENNIS H Reimb Medicare-December 503-1631-517.46-35 96.40 Self Insurance Other Insurance Programs Division Total: $70,523.32 FRANK GATES SERVICES CO 1ST QTR TPA FEE 503-1661-517.41-40 4,265.85 . GELLOR INSURANCE INC EXCESS WORK COMP POLICY 503-1661-517.41-50 30,943.00 Deborah Brookings BEST PRACTICES WORKSHOP 503-1661-517.49-09 90,07 K-25 Page 19 Date: 1/14/2009 City of Port Angeles City Council Expenditure Report From: 12/2712008 To: 1/9/2009 . Vendor Description Account Number Invoice Amount Self Insurance Worker's Compensation Division Total: $35,298.92 ANGELES PLUMBING INC INHOUSE CLAIM SETTLEMENT 503-1671-517.49-98 346.18 ROBERT WHITCOMB INHOUSE CLAIM SETTMENT 503-1671-517.49-98 122.76 WCIA (WA CITIES INS AUTHORITY) 09 LIABILITY ASSESSMENT 503-1671-517.46-10 382,4 70.00 Self Insurance Comp Liability Division Total: $382,938.94 Self Insurance Department Total: $488,761.18 Self-Insurance Fund Fund Total: $488,761.18 Disability Board-December 602-6221-517.46-35 130.00 BRAUN. GARY Reimb Medicare-December 602-6221-517.46-35 96.40 CAMPBELL, MALCOLM 0 Reimb Medicare-December 602 -6221-517.46-35 96.40 Disability Board-Decemb~r 602-6221-517.46-35 499.49 DOYLE, JERRY L Reimb Medicare-December 602-6221-517.46-35 96.40 Disability Board-December 602-6221-517.46-35 329.83 Disability Board-December 602-6221-517.46-35 27.00 RYAN,ED Reimb Medicare-December 602-6221-517.46-35 86.40 Fireman's Pension Fireman's Pension Division Total: $1,361.92 Fireman's Pension Department Total: $1,361.92 Firemen's Pension Fund Total: $1,361.92 BAILEY SIGNS & GRAPHICS Lettering 652-8630-575.31-01 81.30 . DIGITAL IMAGING SOLUTIONS INC Copier Charges 652-8630-575.45-31 9.10 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 652-8630-575.45-31 16.88 QWEST 12-14 ale 3604573532775B 652-8630-575.42-10 44.89 12-23 ale 206T 418577331 B 652-8630-575.42-10 57.46 12-23 ale 2061302306084B 652-8630-575.42-10 5.72 SENIUK, JAKE Envelopes-Seniuk 652-8630-575.31-01 53.14 Bags/Envelopes-Sen i u k 652-8630-575.31-01 25.34 Transport Art-Seniuk 652-8630-575.32-10 22.63 Ferry-Transport Art 652-8630-575.43-10 23.10 Announcement Cards 652-8630-575.49-60 546.78 SORENSEN & SORENSEN CONSULTING SERVICES 652-8630-575.41-50 3,450.00 SWAIN'S GENERAL STORE INC Supplies 652-8630-575.31-01 5.43 Supplies 652-8630-575.31-01 34.57 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $4,376.34 Esther Webster/Fine Arts Department Total: $4,376.34 Esther Webster Fund Fund Total: $4,376.34 OLYMPIC COMMUNITY ACTION PRGMS PTB DISTRIBUTION 657 -0000-239.91-00 2,224.38 Division Total: $2,224.38 Department Total: $2,224.38 Vtil Vol Contrib Program Fund Total: $2,224.38 AFLAC DEe SUPP INS PREMIUMS 920-0000-231.53-10 626.78 . AFSCME LOCAL 1619 P/R Deduction pe 11-30 920-0000-231.54-40 -85.00 K-26 Page 20 . Date: 1/14/2009 City of Port Angeles City Council Expenditure Report K-27 Page 21 K-28 . . . . . DATE: To: FROM: SUB,mCT: F......... lOr .R.i"~iT;~: ..1 NG.'" 'E,"iL'.- nlS~ I . . . .. I, .. I , JCl '. --"/.' ..'. "__/.".~~, i.~ ....J._]I"..I,./ WAS H I N G TON, U. S, A. CITY COUNCIL MEMO JANUARY 20,2009 CITY COUNCIL WILLIAM E, BLOOR, CITY ATTORNEY RESOLUTION NJpOINTING CiTY OFFICiAL To ADMINISTER CDBG TRANSACTIONS SUMMARY: The City receives Community Development Block Grant (CDBG) funding from the State Department of Community, Trade and Economic Development. The City should appoint an authorized official to administer the CDBG Transactions. RECOMMENDATION: Pass the attached Resolution appointing the Director of the City's Department of Community and Economic Development as the City's Authorized Official to administer the Ci '8 CDBG funds, ro rams, and transactions. DISCUSSION: For efficient management of the City's CDBG funds, programs, and transactions, the City Council should appoint a current City official to be the administrator of such funds, projects, and transactions. OnMay 17, 1994, City Council passed a Resolution appointing Jeff Pomeranz to be the City official authorized administrator to administer CDBG programs. The City has not updated the authorization since that time. The logical City official to administer the Community Development Building Grant (CDBG) . transactions on behalf of the City is the Director of the City's Depmiment of Community and Economic Development. The attached Resolution appoints the Director, and gives the Director authority to approve grants, loans, fll11ds, programs, and transactions on behalf of the City. WEB:jd . G;\LEGALIMEMOSIMEMOS.2009ICOlll1ciI.CDGDResclulionAlllbolizllli01l.0 I 0809. ivpd K-29 RESOLUTION NO. A RESOLUTIOJ:J of the City Council of the City of Pod Angeles, Washington, appointing the Director of the Department of Community and Economic Development administrator of the Community Development Block Grant (CDBG) funds, programs, and transactions on behalf of the City ofPOliAngeles. WHEREAS, the City of Port Angeles has received CDBG funding assistance from the State Depmiment of Community, Trade and Economic Development; and WHEREAS, for the efficient management of the City's CDBG nmds, programs, m1d transactions, the City Council has determined it best to appoint a single official to be the administrator of such funds, projects, and transactions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON, as follows: Section 1. The City OfPOlt Angeles designates the Director of the City's Department of Community and Economic Development as the authorized Administrative Official to act in all official matters in connection with the City of Port Angeles' participation in the State of Washington CDBG Program and as administrator of the City's CDBG grants, loans, funds, programs, and transactions. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of January, 2009. Gary Braun, Mayor ATTEST: APPROVED AS TO FORlv1: Becky 1. Upton, City Clerk William E. Bloor, City Attorney G\Lo:galJJachlp\ORDfNANCES&:RESOLUTroNS\R.ESOLUTIONS.2009\1 - AuthoriZE dCit yOmcialfar CDBGFuuds.O I 0809. wpd -1- K-30 . . . FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO .Ianumy 2U, 2UUY DATE: To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Green Motors Initiative Agreement Summary: The Bonneville Power Administration is proposing that the City join its Green Motors Initiative, whose purpose is to support an industly trade group of qualified motor service centers providing re-winds of energy efficient motors to maintain energy efficiency. Recommendation: Authorize the Public Works and Utilities Director to sign the Green Motors Initiative Agreement and any subsequent amendments to the Agreement. Background/Analysis: The Bonneville Power Administration (BP A) is proposing that the City join its Green Motors Initiative (GMI), whose purpose is to support an industry trade group of qualified motor service centers providing re-winds of energy efficient motors to maintain energy efficiency. The trade group, called the Green Motor Practice Group (GMPG), provides an incentive of $2.00 per horsepower (HP) to qualified service centers that re-wind energy efficient motors to their original nominal operating efficiency. Service centers will provide an instant rebate of at least $1.00 per HP on the customer's invoice. Qualified motors are 15-5000 HP NEMA Premium or equivalent. There are a total ofthil1een service centers within Washington State (see attached list for more information). The Green Motors Initiative is a direct acquisition offering, which is a mechanism where the BP A, with the consent of a pm1icipating utility, contracts directly with a third par1y such as the GMPG to implement energy efficiency activities within a pm1icipating utility's service area. A utility pm1icipates by signing the consent agreement with the BP A. In 2001, the City pm1icipated in a similar program called the VendingMiser program. BP A will attribute all energy savings to the City, and a 75% conselvation adjustment will count towards the City's upcoming High Water Mark. All incentives will be paid by the BP A and the City will not have to budget or spend any of its Conservation Rate Credit funds. On December 9, 2008, the Utility Advisory Committee forwarded a favorable recommendation to the City Council to approve the Agreement. It is recommended that Council authorize the Public Works and Utilities Director to sign the Green Motors Initiative Agreement and any subsequent amendments to the Agreement. Attachment: Washington State Re-Wind Centers Participating in Green Motore Initiative N:\CCOUNCIL\FINAL\Grccn Motors Initiativc Agrcclllcnt.doc K-31 Washington State Re-Wind Centers Participating in Green Motor Initiative (SOU RCE: http://www . greenmotors .org/practicing) Center Electric, Inc. 1212 So. 30th St. Tacoma, Washington 98409 Phone: 253-383-4416 Website: www.centerelectric.com E-Mail: service@centerelectric.com K&N Electric Motors, Inc 9933 Kinder Rd NE Moses Lake, Washington 98837 Phone: 509-8765-3399 Website: www.knelectric.com E-Mail: info@knelectric.com . Commitment renewal due On-site Standards Verified 10/23/07 DMH Industrial Electric, Inc. 2701 Hewitt Ave. Everett, Washington 98201 Phone: 452-259-3124 E-Mail: dhopt@juno.com Commitment through 12/31/09 On-site standards verified 8/21/08 Kay Lee Electric Motor Rewind, Inc. 657 Elm Tree Drive Colville, Washington 99114 Phone 509-684-2624 Commitment through 12-31-09 On-site Standards Verified 11/21/08 Commitment through 12-31-09 On-site Standards Verified 11/19/08 Eastside Electric 3712 N. Flora Rd. Spokane, Washington 99216 Phone: 509-922-2112 Website: www.eastsideelectricmotors.com Email: jonh@eastsideelectricmotors.com Commitment through 12/31/08 On-site standards verified 12/17/07 L&L Machinery Co., Inc. 3225 Maytown Rd., SW Olympia, Washington 98512 Phone: 360-943-6533 Website: www.acdcmotors.com E-Mail: wally@acdcmotors.com H&N Electric Pasco, Inc. 4224 East B St. Pasco, Washington 99301-6418 Phone: 509-547-1691 Website: www.hnelectric.com E-Mail: hn@hmelectric.com Commitment through 12/31/09 On-site standards verification pending Mac & Mac 1410 Iowa St Bellingham, Washington 98229 Phone: 360-734-6530 Website: www.macandmacelectric.com E-Mail: info@MacandMacElectric.com Commitment through 12/31/09 On-site standards verified 9/17/08 Industrial Electric Service Co., Inc. 3200 Industrial Rd. Aberdeen, Washington 98520 Phone: 260-533-2792 Website: www.iescoi.com E-Mail: sales@iesscoi.com Commitment through 12/31/08 On-site standards verified 01/02/08 Northwest Motor Service 1341 Industrial Way Longview, Washington 98632 Phone: 360-425-8700 . E-Mail: nwmotor@yahoo.com Commitment through 12/31/09 On-site standards verified 11/20/08 Commitment through 12/31/09 On-site standards verified 11/05/08 K&N Electric Motors, Inc 415 N. Fancher Rd. Spokane Valley, Washington 99212 Phone: 509-838-8000 Website: www.knelectric.com E-Mail: info@knelectric.com Spokane Electric Motors and Controls 2712 E Providence Ave. Spokane, Washington 99207 Phone: 509-489-1516 Commitment through 12/31/09 On-site standards verified 11/18/08 Commitment through 12/31/09 On-site standards verified 11/18/08 SIMMCO Seattle Industrial Motor & Machine Co 10831 E. Marginal Way South Tukwila, Washington 98168 Phone: 206-767-9506 Website: www.simmco.cc E-Mail: Izaring@simmco.cc Commitment through 12/31/09 On-site standards verified 11/21/08 . N:\CCOUNCIL\FINAL\GMI W A Service Cenlers.doe K-32 . . . DATE: To: FROM: SUBJECT: FORT,ANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO December 16, 2008 CITY COUNCIL Nathan A. West Director of Conununity and Economic Development Housing Rehabilitation Fund Loan Summarv: Request for approval of housing rehabilitation loan for the amount of $15,000. Recommendation: Authorize the Community Development Block Grant responsible official to sign loan documents in the amount of $15,000. Backl!round I Analvsis: The purpose of the City's Housing Rehabilitation fund is to utilize Community Development Block Grant Program Funds for loans and grants benefiting low income individuals. Traditionally the City has provided funding for Olympic Community Action Program (OlyCAP) to facilitate loans for low income individuals in need of housing rehabilitation assistance. In some instances the amount of the loan exceeds staff authority for signature. OlyCAP has requested signature for a loan in the amount of$15,000. Standard loan documents are utilized and in the past this has been an administrative procedure. The 2009 budget allocates $30,000 for this purpose. K-33 . . . PORT ANGELES FORWARD COMMITTEE Port Angeles, Washington Meeting Minutes for December 11, 2008 Mission Statement: To create a strong economically and culturally vibrant community that will enhance the lives of our citizens. CALL TO ORDER: Chair Cherie Kidd opened the meeting at 7:30 a.m. INTRODUCTION: ROLL CALL: Members Present: Chair Kidd welcomed those present. Chair Cherie Kidd, Terry Roth, Terry Smithton, Don Perry, PUD Alternate Larry Morris, Linda Rotmark, Willie Nelson, David Miller, Mike Edwards, Paul "Buck" Gieseke. Staff Present: Jerald Osterman, Nathan West, Scott Johns, Teresa Pierce. Public Present: Tim Boyle, City Planning Commission; Barbara Frederick, Port Angeles Downtown Association, and Linty Hopie, Coordinator for the Entrepreneurial Institute - Peninsula College. Svecial Recorznition Chair Kidd thanked Jerry Osterman for his service as interim city manager. AvvrovalofMinutes T. Roth moved to accept the October 9, 2008 minutes as presented. T. Smithton seconded the motion. The minutes were approved unanimously. The November meeting was canceled. AlA Grant Uvdate - Nathan West N. West gave a brief background on the grant process to date. The grant will have a multiple focus pertaining to maximizing the efficient use of the Front and First Street corridor. City Council will fonnally accept the grant on December 16, 2008. The team will make a preliminary visit to Port Angeles on January 12 and 13,2009. The original understanding by the City was that the $5000 match would be through staff services. However, the AlA is requesting that the match be in direct funding which will be requested from the City's 2008 budget. Chair Kidd reported that AAA Magazine and Sunset magazine had both highlighted the Avenue of the People project. B. Frederick added that the PADA had contributed a publicist to promote the art exhibit and that Bob Stokes had been featured on NPR and Seattle radio stations. She added that this had been a great help to promoting the art movement in downtown. M. Edwards was concerned about future funding for the rest of the project. B. Frederick replied that miniatures of the sculptures will be available for sale to help with funding. T. Roth added that the Lodging Tax Advisory Committee had reviewed the application for additional funding but decided to wait to see what the impact of the project would bring over the next year in relation to tourism. M-1 Port Angeles Forward Meeting Minutes December 11,2008 . Economic Develovment - Downtown Port Anf!eles / Nathan West Recent discussions had occurred with the P ADA and the EDC regarding concerns about the financial condition of downtown businesses as the downtown's success directly corresponds to the overall success of the city. B. Frederick suggested that presentations be made available to businesses citywide listing all of the available resources to help small businesses succeed during these challenging economic times. She added that it is important to be sensitive to those businesses in need of help with the possibility of providing handout infonnation so they can respond when comfortable to do so. B. Frederick is currently compiling a list of resources for distribution. She plans to also include energy conservation information for building owners. T. Roth added that "pride is expensive" and although some businesses may not show obvious red flags, some have been in trouble for over a year. Sales are down everywhere as our local and national economy is in tough shape. He suggested that the information be made readily available not as a life-ring, but as a resource. He said that the P ADA will be working with vacant building owners to put displays in vacant building windows rather than the traditional brown paper on windows. He reported that on the positive side, one business owner was closing in one location to move to another larger space. D. Perry commented that although business was not that bad yet, it was not good. He offered the idea for P A Forward to host a work session with all area businesses and agencies to discuss options and what can be done to help our economy. P A Forward would serve as the spearhead for the event. L. Rotmark added that if we all do a little bit to help, it would make an impact just as a community block watch does - and that the same type of program could apply for businesses. T. Roth reminded the committee that this economic situation is not short-term and could last three years, or longer, before the trend changes. T. Smithton offered that her business is actually improving. She noticed this increase in September after the construction was done. She is constantly doing new things to attract customers and also asking her customers directly for ideas and suggestions. She said it is important to look outside the box and that sharing ideas is good. She reported that the PABA focus is on encouraging everyone to buy local. . B. Frederick reported that there are 190 businesses located in the downtown. D. Perry suggested using our very giving community to help itself. He shared how the Lions Club, Festival of Trees and other organizations had recently raised more money than the previous year as an example of how this town will take care of its own. M. Edwards emphasized that the AlA grant process should provide for a long-term solution. W. Nelson added that the focus needs to be on both short and long term situations and P A Forward should take advantage of opportunities such as the pending dam removal project and how things such as this fit into improving the economy and how they can be used as leverage. He was confident that positive things are coming for our economy's future. Chair Kidd asked for the committee's ideas on how to go about this process. B. Frederick offered to complete the list of resources and suggested that we bring these groups together to receive this infonnation with presentations about available services. D. Perry hoped for an initial meeting to receive input from the business community on what can be done to improve the economy in Port Angeles. He suggested holding an evening event with P A Forward as the host. Discussion continued on the possible structure for that event in order to provide resources and capture questions and impressions from businesses as a way to find solutions for positive economic outcome in Port Angeles. Page 2 of 4 . M-2 . . . Port Angeles Forward Meeting Minutes December 11, 2008 D. Perry moved to establish a subcommittee consisting of: PADA with Barbara Frederick, EDC with Linda Rotmark, Chamber of Commerce with Willie Nelson, PABA with Terry Smithton, and the City Community & Economic Development Department with Nathan West to put together a format for a January 8, 2009 forum. Motion seconded by B. Gieseke and passed unanimously. Suggested location was the Vern Burton Memorial Community Center. T. Pierce will check to see if it is available and reserve. Subcommittee will meet as soon as possible to discuss details and planning of the event. Due to a lack of time, D. Perry moved that the remaining agenda items be tabled until the next meeting. T. Roth seconded and passed unanimously. Adiournment Meeting adjourned at 8:38 a.m. Next Meetin!! Date: January 8, 2009 - 7:30 a.m. in the Jack Pittis Conference Room, City Hall. Approved as presented on January 8, 2009. Cherie Kidd, Chair Teresa Pierce Executive Communications Coordinator Page 3 of 4 M-3 Port Angeles Forward Meeting Minutes December 11, 2008 . NEW AND ON-GOING ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE 1-12-06 Bring Council's project Chair Williams On-Going prioritv list to meeting 2-9-06 Continue Discussions on Group On-Going Housing / Jobs 3-13-2008 "2010" Theme Adopted Group On-Going Grant awarded to City. 6-12-2008 AIA Grant Nathan West Arrangements pending 12-11-08 P A Forward to Host Business Subcommittee January 8, 2009 Resource Event COMPLETED ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE 3-9-06 Letter to City Council, Mark Madsen Completed Planning Commission and County regarding Southern Cross-Route April-May Strategic Planning Meetings Group Completed 5-11-06 2006 with Jim Haguewood February Make recommendation to 2007 City Council regarding Group Completed 2-8-07 Harbor Plan May 10, Determine P A Forward 2007 representative to Lodging Group Completed 5-10-2007 Tax Committee October 11, Determination ofPUD Group Completed 10-11-07 2007 Representati ve October Gather input regarding Cross- Group Completed 10-11-07 2007 Route issue December Give Recommendation to 2007 City Council Regarding Group Completed Cross- Town Route . Page 4 of 4 . M-4 . . CATEGORY RESIDENTIAL-NEW MODULAR/MANUFACT. 1 .......................Viiiiie................ . ........................... ........'$52:50'0......... ............................... SINGLE FAMILY 1 3 .......................Viiiiie....................... ........................... .......$2'2ii.119........ .......$S9.'7:246....... MULTI-FAMILY 1 .......................Viiiiie....................... ........................... ............................... ......$24.ifsTB....... ............................... ............................... ................................ ................................ ................................ ............................. .............................. ........................... ................................ ACCESSORIES 2 4 1 1 1 3 3 3 1 .......................Viiiiie....................... .....$29:.89.j....... ............................... ......$1'05,'2.8'0....... .......$2if8'OO........ .......'$2.ifj.6'O......... ........$'i'8}20......... ........$53,'2.8'0......... ........$78:9.j.0......... ......$78:.83.1....... .......$.17:'28'0........ ........................... ................................ AUG. NOV. DEC. MAR. APR. JULY SEPT. OCT. 1 1 .............................. ............................... ................................ ................................ ..... $los,'375........ ..................... ....... ........'$5:'000........ .......................... ............................. 4 2 3 1 2 1 ......'$'iiO.j:.32'ij....... ......$2.42:8S2........ ................................ .......$4iio:583........ .......$29'7:5.88........ .....'$34.3:'024....... .............................. ........................... ......$152:728........ COMMERCIAL-NEW RETAIL .......................Viiiiie................................................................................................................. ............................... ..................................................................................................................................................................................................................... ................................ HOTEL/MOTEL .......................Viiiiie................................................................................................................. ............................... ..................................................................................................................................................................................................................... ................................ OFFICE 1 .......................Viiiiie....................... ........................... ............................... ............................... ............................... .......$4.78:68'0........ ................................ ................................ ................................ ............................. .............................. ........................... ................................ DRINKING/DINING 1 .......................Viiiiie....................... ........................... ............................... ............................... .......i.lo:oo'O......... ............................... ................................ ................................ ................................ ............................. .............................. ........................... ................................ AUTO/SERVICE 1 ....................Vaiiie................... ... ................................$50'0:00'0........ ............................... ............................... .............................. ................................ .............................. ................................ ............................. .............................. ........................... ................................ INDUSTRIAL 1 1 1 1 1 .......................Vaiiie....................... ........................... ................................ ........$.i5:000........ ............................... ............................... ......'$'6.89:062'....... ................................ ................................ .....'$.ji7.'7"19...... ....$.1.286:9.28..... ......$.io:'Ooo...... ................................ PUBLIC-NEW SCHOOLS/HOSPS/GOVT 1 .......................Va;uen....................' ........................... .....$.1.:800:0(;'(;..... ............................... ............................... ............................... ................................ ................................ ................................ ............................. .............................. ........................... ................................ CHURCHES .......................Vaiiie.................................................. .............................................................. ............................... ..................................................................................................................................................................................................................... ................................ RECREATION ............... ....Vaiiie....................... ........................... ..................... ......... ............................. .............................. ............................... .................. ............. .............. ............... ............................... ............ ............... .............................. .......... ................ ............................. REPAIR & ALT. RESIDENTIAL 20 29 21 39 37 31 30 52 57 31 20 22 ......................vaiue..................... ....$'199:.574"... .......$216,049 .......i189:'i'29....... ......$29'i.'6ST.... .....$'2.'1'3;'697...... .....$198:599........ ....$331:4'8''1...........$583:2.56....... ... $382.'1'64............$276:419..........$18'(61s......... $236,539........ COMMERCIAL 12 21 11 8 11 10 6 10 20 9 9 7 .......................vai'11e....................... .....$67:880...... .....$'i,'348Jls...... ........$S2:197........ ......'$.j.85:S52....... ......$4.9S)S'O........ .......$364:9.88........ ........$31:4.83......... ........$88:420......... .....i.169:'3'78...... ......$.j'28:.105...... ......$91:143...... ........$83:59.4......... PUBLIC 4 1 2 3 5 1 .......................vai'11e....................... '"''$'574':650''''' ................................ ............................... .......$I'2:'1so........ ............................... .......$157:'0.0'0........ ......'$'400:'3.0'0........ .......$3'28JI7........ ......$2'0:0'00....... .............................. ........................... ................................ DEMOLITION I MOVE 3 1 3 4 4 3 1 .......................viiiue........................ .......$1:70'0........ ................................ .........$1:'0'00......... ............................... ......$2'(2)'O(j....... ................................ ........$3'i.'.iOO'........ .......$108:'iioij'....... ......$22:.0'00....... ........................................$T.......... ................................ BUILDING TOTALS SLOG PERMITS 41 54 42 54 55 45 49 76 87 43 31 30 :::::::::~9.N:~f.::Y.A~:Q(::::::: :::::~~!.:~;~~~::::: ::::i~;i~~;!~~:::::: :::::~:~:;~~:~;~!~::::: ::::i~;:~~~~~~~::::: ::::~i:;~:~~;~~~:::::: :::::~i:;~i.~;~~~:::::: :::::~i:;~:ij,~;i.#::::: ::::ii:;~~~;~:~~:::::: :::ii;:i:~~:3!.~:::: ::::~i:;!.:i~;:i.~~::::: :::::#:~~;!~~:::: ::::j~!~;~~i:::::::: SLOG PERMITS FEE $21,418 $25,438 $18,622 $19,910 $43,439 $21,403 $28,394 $24,533 $20,728 $5,502 $10,158 $13,948 . 2008 YTD 2007 yro 3 $162,875 17 $3,223,469 1 $249,518 19 $431,152 4 $367,660 70 $10,796,963 50 $792,485 4 $3,164,660 1 $478,680 1 $10,000 1 $500,000 5 $2,178,769 1 $5,000 1 $25,000 1 $1,800,000 5 $12.940,762 389 472 $3,312,195 $3,596,020 134 154 $3,106,605 $5,960,290 16 13 $1,492,217 $1,880,431 19 36 $366,501 $661,560 607 810 $17,311,981 $40,190,831 $253.493 $498,199 M-5 M-6 . . . . . . II......... .,. \<'. . · L~'; The IncubL~!rl&nter January 2, 2009 Nathan West City of Port Angeles P. O. Box 1150 Port Angeles, W A 98362 Re: The Incubator@Lincoln Center 4th Quarter 2008 Funding Request ~ $18,750 Dear Nathan, The Incubator@Lincoln Center is pleased to provide a 4th quarter 2008 update including a number of attachments for your records and Council review. This letter includes October, November and . December Activity Reports prepared by the ONE Group and submitted to the Board of Directors. In addition, I have included end of year 2008 financial statements, Board meeting minutes for the period and promotional materials for Entrepreneur courses and the upcoming Entrepreneur Challenges. The Board of Directors did not hold a December meeting so the November Board meeting minutes are still in draft form and not approved. The major highlights this quarter are as follows: · Incubator participants and leadership, Howard Sprouse, The Remediators, Margaret Staples,MXG, Jim Haguewood and Neil Gamroth all participated in Senator Patty Murray's Roundtable ~eld at the Lincoln Center. . · The Remediators graduated from the Incubator including a celebration attended by over 40 people including the Incubator Board of Directors. The Remediators are now' located west of Port Angeles in the Truck Town facilities. The Remediators will continue to be Virtual Clients of the Incubator. · Linty Hopie and Jim Haguewood secured $10,000 in sponsorship from First Federal and the Jamestown S'Klallam Tribe for the 2009 Entrepreneur Challenge and Youth Challenge. · Completed and submitted to Kathleen Purdy, WSU Small Business Development Center, the 2008 In-kind Match Report for donated office space - value $2,100 · Accepted StressMarket.com as an Incubator participant located in Suite 149. Two other key accomplislunents this quarter included the occupancy of the Clallarn Economic Development Council into the Lincoln Center and also the Madrigal Dinner performance. The Clallam EDC is now settled into Suites 137 and 139 on the main floor of the center as a non- participant of the Incubator. An open house welcoming event is being planned for January. The Madrigal Dinner is a major Lincoln Center promotional event for the year. This program is designed to raise funds for the NOPSC Culinary Arts program and Vocal Unlimited. In addition, it is an event designed to raise awareness of the Lincoln Center and the Incubator. I have included the promotional flyer that was used this year. The event was another fabulous success with 161 attendees. over the two nights. The Incubator plays an important role as the financial agent 360.565.2060 · 360.565.2062 Fax 905 W. 9th St. s-all~ ~1 . Port Angeles, WA 98363 M-7 responsible for receiving the payments and paying bills. The Incubator extends thanks and appreciation to Kristene Moorman, Denise Dahll and Jolene Gailey for there efforts in making this .event possible. Included in the monthly activity reports is a table that represents the strategic plan key indicators by which the Incubator is measuring its performance. The benchmarks have been developed and adopted by the Board of Directors based upon National Business Incubator Association best practices. This table will be included with all activity reports to the Incubator Board and updated on a monthly basis. Again, on behalf of The Incubator Board of Directors and staffwe all appreciate the City of Port Angeles commitment to The Incubator. If you, any of the staff or council have any questions feel free to contact me. j Respectfully, ~gu!1d~~ 4:e~~; M-8 . . . 11:44AM 01/02/09 . Accru~1 Basis. CLALLAM BUSINESS INCUBATOR Balance Sheet As of December 31, 2008 I . ASSETS Current Assets Checking/Savings 1010. Checking 1015. Savings 1016 . SavingslTe.nant Deposits .1020 . Money Market 1025' Certificate of Deposit Total Checking/Savings Accounts Receivable 1500. Accounts Recelvaqle Total Accounts Receivable Total Current Assets Fixed Assets 1760 - Equipment 1850 , Leasehold Improvement 1900 . Accum. depreciation and amort. Total Fixed Assets .. Other Assets 1920' Deposits Total Other Assets . TOTAL ASSETS . LIABILITIES & eQUITY Liabilities Current Liabilities . Other Current Liabilities 2050 . Payroll Liabilities 2085 . Security Deposits 2200 ' Sales Tax Payable Total Other Current Liabilities Total Current Liabilities Long Term Liabilities .2080 . Long term Debt Total Long Term Liabilities Total Liabilities Equity 3000 . Opening Bal Equity 3900.' Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY . Dec 31, 08 -4,334.69 2,446.81 2,639.76 1,047.23 58,199.36 59,998.47 30,195.72 30,195.72 90,194.19 . 795.96 756,832.13 -20,083.11 737,544.98 -1,150.00 -1,150.00 826,589.17 1,982.23 2,050.00 8.90 4,041.13 4,041.13 727,500.00 . 727,500.00 731,541.13 -1,039.40 116,724.15 -20,636.71 95,048.04 826,589.17 M-9 Page 1 1;2:59 PM 01/02/09 Accrual Basis CLALLAMBUSINESS INCUBATOR Profit & Loss Budget vs. Actual January through' December 2008 Jan - Dec 08 Budget $ Over Budget % of Budget Ordinary Income/Expense Income 4001 . Fees 4010 . CBI Participant 21,243.97 33,585.00 -12,341.03 63.3% 4011 . Virtual Client 3,300.00 4012. Security Deposit 400.00 1,800.00 -1,400.00 22.2% 4020 . Anchor Tenant 13,598.00 8,280.00 5,318.00 164.2% 4030 . Other 971.90 4040 . Telecommunications 4045 . Long Distance 927.57 2,520.00 -1,592.43 36.8% 4040, Telecommunications - Other 15,622.00 24,750.00 -9,128.00 63.1% Total 4040 . Telecommunications 16,549.57 27,270.00 -10,720.43 60.7% Total 4001 . Fees 56,063.44 70,935.00 -14,871.56 79.0% 4065 . Office Services 30.00 4075 . Events 14,650.00 1o,obO.OO 4,650.00 146.5% 4080. . Classes 3,045.00 . 6,000.00 -2,955.00 50.8% 4100 . COntracts 4110. City of Port Angeles 85,000.00 100,000.00 -15,000.00 85.0% Total 4100' Contracts 85,000.00 100,000.00 -15,000.00 85.0% Total Income 158,788.44 186,935.00 -28,146.56 84.9% Expense 6001 . Em ployees 6010 . Executive Director 1,227.28 19,992.00 -18,764.72 6.1% 6100 . Payroll Expenses 133.09 Total 6001 . Employees 1,360.37 19,992.00 -18,631.63 6.8% 6700 . Travel 6850 . Meals 60.00 6700 . Travel - other 0.00 900.00 -900.00 0.0% . Total 6700 . Travel 60.00 900.00 -840.00 6.7% 7000 . Class/Event Expenses 13,391.54 . 10,000.00 3,391.54 133.9% 7010. Advertising and Promotion 7020 . Materials 114.47 1,000.00 -885.53 11.4% 7030 . Media 759.13 7040 . Entreprenuer Institute 12,019.60 13,000.00 -980.40 92.5% 7050 . Website 110.00 7010 . Advertising and Promotion - other 875.34 7,000.00 -6,124.66 12.5% s: Total 7010 . Advertising and Promotion 13,878.54 21,000.00 -7,121.46 66.1% I .....lr. 7060 . Bank Fees 0.00 300.00 -300.00 0.0% 0 7100. Communication (Tele & ISP) 16,440.42 15,900.00 540.42 103.4% 7200 . Dues & Subscriptions 625.00 480.00 145.00 130.2% . Page 1 . .. . 12:59 PM 01/02/09 Accrual Basis 7300 . Equipment Expense 7350 . Maintenance & Repair' 7370 . Rent/Lease Total 7300 . Equipment Expense 7400, Facility 7450 . Lincoln Center O&M 7460. Repairs 7480, Janitorial Total 7400 . Facility 7500 . Insurance 7550 . Officers & Directors 7570' Property and Liability 7500' Insurance - 'Other Total 7500 . Insurance 7600 . Professional 7620 . Accountant 7660' Consultants 7662 . ONE Group 7665 . GAP/CBI Process Total 7660 . Consultants Total 7600 . Professional 7800 . Shipping and Postage 7900 . Taxes (non-people related) 7940 . Permits and Licenses 7960 . Property Total 7900 . Taxes (non-people related) 8000 . Supplies Expenses 8025 . Meeting Expenses 8050 . Office Supplies 8000 . Supplies Expenses - Other Total 8000 . Supplies Expenses Total Expense Net Ordinary Income s:: I ....... ....... . CLALLAM BUSINESS INCUBATOR Profit & Loss Budget vs. Actual January through December 2008 Jan - Dec 08 165.31 5,853.60 6,018.91 54,405.88 339.11 1,406.31 56,151.30 1,139.00 1,599.00 0.00 2,738.00 195.00' 60,000.00 6,677.15 66,677.15 66,872.15 182.40 10.00 23.45 33.45 699.35, 1,117.27 100.48 1,917.10 179,669.18 -20,880.74 . Budget $ Over BUdget % of Budget 1,200.00 -1,034.69 13.8% 5,856.00 -2.40 100.0% 7,056.00 -1,037.09 85.3% 36,600.00 17,805.88 148.6% 1,200.00 206.31 117.2% 37,800.00 18,351.30 148.5% 3,000.00 -3,000.00 0.0% 3,000.00 -262.00 91.3% 1,000.00 ' -805.00 19.5% 60,000.00 0.00 100.0% 60,000.00 6,677.15 111.1% 61,000.00 5,872.15 109.6% ' 900.00 -717.60 20.3% 1,200:00 -500.65 58.3% 1,200.00 -82.73 93.1% 2,400.00 -482.90 79.9% 180,728.00 -1,058.82 99.4% 6,207.00 -27,087.74 -336.4% Page 2 12:59 PM 01/02/09 Accrual Basis CLALlAM BUSINESS INCUBATOR Profit & Loss Budget vs. Actual January through December 2008 Jan. Dee 08 Other Income/Expense Other Income 9000 . Other Income 9150. Interest, Total 9000 . Other Income ' 869,03 869.03 Total Other Income Other Expense . 9500' Other Expenses 9650 . Late Fees 9900 . Security Deposit Refund Total 9500 . Other Expenses 869.03 25.00 600.00 625.00 Total O~her Expense , 625.00 Net other Income 244.03 Net Income -20,636.71 s: I ~ N . Budget 2,590.00 2,590.00 2,590.00 2,590.00 8,797.00 . $ Over Budget -1,720.97 -1,720.97 -1,720.97 -2,345.97 -29,433.71 % of Budget 33.6% 33.6% 33.6% 9.4% -234.6% . Page 3 I. . . ONE - Group Olympic Network Executives A ViTAL Economy Alliance Partner The IncubL~tf!fenter Monthly Activity Report Date: October 27,2008 Report Period: October 2008 This outline was designed in relation to the Incubator Strategic Plan and has been prepared to update the Board of Directors on the management and counsel activities of Jim Haguewood and Neil Gamroth, ONE Group. The report is separated into three sections: a) major events and highlights for the report period, b) five areas of focus with a listing of activities and, c) year-to-date key performance indicators. Any questions regarding this report please contact Jim Haguewood, ONE Group. Major Events of the Month: · Howard Sprouse, The Remediators, Margaret Staples, MXG, Jim Haguewood and Neil Gamroth all participated in Senator Patty Murray's Roundtable held at the Lincoln Center. Each Incubator member presented their viewpoints regarding local workforce . topics 0 , · The Remediators announces their graduation from the Incubator. The company has o grown from no employees having a soil remediation technology to a company offering a variety of services a~d 13 employees. A graduation event will is being planned for November. · 0 Linty Hopie, Neil Gamroth and Jim Haguewood participated in the Sequim Chamber,' of Commerce Business to Business event. Numerous contacts were made in addition to three Incubator qualified prospects participating with an event table. Lincoln Center . Hosted Firs,t Friday Coffee attended by 23 people. . Jim Haguewood attended the NOPSC Ad.m.iillstrative Council meeting. · ' Jim Haguewood attended ~e Lincoln Center Executive Committee meeting held at Historical Society offices in the old Lincoln School. Topics included strategic plan review, program activity reports, and lobby kiosk review and facility discussions. Operations . Prepared Washington State Labor and Industries documents regarding non- o profit exemption for Board of Directors . Contacted Jolm Locke and Fritz Braunberger regarding their interest in joining the GAP Board . Prepared and delivered the City of Port Angeles 3rd funding request and report. Worked with Nathan West on Exhibit A of the 2009 Incubator contract. . Jim Haguewood provided an Incubator briefing to new Board Members, 1 . M-13 Edna Peterson and Matt Ferrin. . Jim Haguewood met with ShoreBank senior executives on regional , economic development projects and future strategies for the Incubator. Discussions have continued with a presentation being prepared for the October Board of Directors meeting. . Coordinated the cleaning and maintenance of Suite 137 and 139 in preparation of the Clallam Economic Development occupancy in December. . Prepared a delivered a funding request letter to Jim Jones, Clallam County, to fund the Entrepreneur Institute carpet, partition door and kiosk. ' Occupancy . Spoke with Karen Burt about potential virtual client participation in the Incubator . Neil Gamroth spent 20 hours advising John Junell, Sequim Valley Farms, on production improvements, marketing strategies and health department Issues. . Talked with Jason Thompson regarding potential Incubator application for his startup pasta business. Discussions also included Denise Dahall, Culinary Arts instructor and Jake Jackson about NOPSC linkages. Public Relations . Neil Gamroth discussed opportunities in Clallam C<?unty with Japan , Consulate representatives in Seattle. ' . Neil Gamroth spoke at and Linty Hopie hosted the OPEN meeting Client Services . Provided'input and recommendations to RSoftwareCo. on a key proposal letter to a major client project. :. Met extensively with MXGon funding status and business planning. . Neil performed 36 hours of one-on -one counseling to existing clients and applicants plus 21 hours of internet research for client projects Entrepreneur . Neil Gamroth and Linty Ropie recruited participants to and attended the Institute Sequim First Federal After Hours Seminar. (Linty Hopie) . Coordinated and planned with Bob Lawrence the purchase and installation of carpet in Suite 208, "Entreprene:ur Institute" ReId successful Starting a Business Intro class . . Scheduled two workshops for December"':" "Financial Management - Cash Matters!" and "Intro to Web 2.0 for Small Business" . Scheduled Entrepreneur Institute winter core classes for submission to the PC Winter Bulletin wi feature article. . Working with Employment Security to become an approved trainer for the Self-Employment Assistance Program Other . .Strategic Plan Key Performance Indicators The Lincoln Center Nopse FTE Entre reneur Institute Enrollment Incubator Operations Average operating costs 150 100 $160,594 M-14 2 . . . . :. . % revenue from public sector Number of resident participants _ Occupancy rate per square footage Number of Virtual Incubator artici ants Incubator Functions Number of GAP Review Board reviews/year Average length participation (resident & virtual) Number of management staff Ratio of staff to participants % of Director time advising clients Number of anchor tenants Services and Impacts Tenant sUl,\'ival rate during occupancy Annual client growth rate Average # of employees per tenant Average # of graduates businesses/year Cost/job created from public investment Number of graduates in industry sectors . Marine .. Forest Resources . Technology · Healthcare . Agriculture . Tourism . Manufacturing . Environmental Technology 3 25% 15 81% 5 24 4 years 1 1:15 50% 2 87% 25% 5 3 $6,000 '100% Year end 3.5 o $2,698 1 1 M-15 ONE - Group Olympic Network Executives . A ViTAL Economy Alliance Partner The Incub@tor " LIncoln Center Monthly Activity Report Date: November 24, 2008 Report Period: November 2008 This outline was designed in relation to the Incubator Strategic Plan and has been prepared to update the Bmrrd'ofDirectors on the management and counsel activities of Jim Haguewood and Neil Gamroth, ONE Group. The report is separated into three sections: a) major events and highlights for the report period, b ) five areas of focus with a listing of activities and, c) year-to-date key performance indicators. Any questions regarding this report please contact Jim Haguewood, ONE Group. Major Events ofthe Month: . Linty Hopie and Jim Haguewood presented the Entrepreneur Institute' and the 2008 Entrepreneur Challenge to Jerry Allen, Jamestown Tribe and 7 Cedars Casino. Jamestown has committed to a Challenge sponsorship .for 2009 and is interested in other entrepreneur Je?ucHation progdramsdwLi~htyJaHme~town metmdbebrs; th P . ul C II B' CI b . . . 1m aguewoo an m ople presen e eJ.ore e emns a 0 ege usmess u about entrepreneurship and the roll and opportunity at the business incubator. . Jim Haguewood and Neil Gamroth facilitated a permit production stoppage problem between Sequim Valley Farms and Clallam County Health resulting in a restart of production. . Jim Haguewood and Linty Hopie attended the First Federal Community Dividend Needs Assessment event, provided input and entrepreneur climate in Clallam County. Lincoln . Discussed Lincoln,Center landscape issues and RFQ for services with Nolan Duce,' Center PASD. . Coordinated with the Lincoln Center Executive Committee the purchase and construction of a lobby kiosk. . Jim Haguewood attended the Lincoln Center Condo Board Meeting. Input and perspective provided to Gary Cohn as a meeting quorum was not reached. . Letter prepared and delivered to the P ASD regarding Lincoln Center O&M payments from non-participants requesting the creation of a independent fund for the Incubator on the Lincoln Condominium Board financial statements Operations . Discussed with Jake Jackson and Denis Dahall the potential of acquiring a pasta making machine for culinary arts to also be used by Incubator companies. . Prepared and delivered a CERE funds request to Jim Jones, Clallam County Administrator for funding the Lincoln Center kiosk, 50% of Suite 208 carpet and suite partition door. . M-16 1 . · Coordinated extensively with Linda Rotmark and EDC staff on the move in ofthe Clallam Economic Development Council. . Met numerous times with Mark Bowman regarding business and community finance strategies. . Met with Nathan West regarding the City of Port Angeles 2009 contract and long " term sustainability strategies. Occupancy! . Neil Gamroth met with Jason Thompson regarding his pasta b1.,lsinessopportunity and Prospects a potential Incubator application. . Spoke with Ad Weedman regarding a meat processing business in Clallam County. Referred him to Mark Bowman, ShoreBank. · Met with Homeward Bound regarding an Executive Desk lease agreement. An application was be completed and delivered. Neil Gamroth assisted in the move in activities into the Executive Desk, 134B. . Jim Haguewood and Neil Gamrothmet multiple times with Brad Griffith regarding multiple business ideas. · Jim Haguewood worked with Betsy Maltie and StressMarket,com on completion of an Incubator application and preparation for a GAP Board presentation in early December. · Neil participated at the High school library CTE advisory function wjth Melissa · Neilheld a meeting with Susan Chad, Estes builders and the Green Built 12:rOUD Public · Jim Haguewood and Linty Hopie presented the Entrepreneur Institute and Incubator "Relations before the First Federal loan officers meeting. · Jim Haguewood and Linty Hopie presented before the Westend Business Association and the Forks Chamber of Commerce on the Entrepreneur Institute and the Incubator. '. Jim Haguewood, Kristene Moorman, Alex Mendoza and Linty Hopie met with Bill Sperry in Forks regarding his project to create a business park including a poten~al relationship with the Incubator. . Hosted the First Friday meeting with PDN editor Sean McDonald · Hosted the OPEN meeting oflocal inventors · Neil met with Alex Bryan in Port Townsend to plan seminars for the EI Client · Conducted an Incubator exit interview with Howard Sprouse and the Remediators. Services The results of this interview will be shared with the Board of Directors. Exit interview notes will be provided to the Board of Directors. · Jim Haguewood and Neil Gamroth spent 6 hours working on building Amani Sea Vegetables tank farm. . Conducted 32 hours of one on one counseling/advising · 41 hows of online research for clients seeking manufactures, raw material, patent searches, design engineering, sales and marketing outlets Entrepreneur · Linty Hopie, Jim Haguewood and ShoreBank Reps met with Quileute tribal members Institute to coordinate entrepreneurial training opportunities and additional resources that we (Linty Hopie) may offer in support of the economic development and vocational training efforts · Met with Kristene Moorman, Linda Rotmark, and Karen Brown to discuss the Education Cluster involvement in further developing entrepreneurial youth engagement strategies · Jim Haguewood, Linty Hopie and Denise Bryant met and finalized the schedule and work vlan to the 2009 Youth and Entrepreneur Challenges. Other . ,. . M-17 2 Strategic Plan Key Performance Indicators ,- j . i I I The Lincoln Center NOPSC FTE Entre reneur Institute Enrollment Incubator Operations - Average operating costs % revenue from public sector Number of resident participants Occupancy rate per square footage Number of Virtual Incubator participants Business networking events Incubator Functions Number of <;.TAP Review Board reviews/year ' Average length participation (resident & virtual) Number of management staff Ratio of staff to participants % of Director time advising clients Number of anchor tenants Services and Impacts Qualified prospect contacts Tenant survival rate during occupancy Annual client growth rate Average # of employees per tenant Average # of graduates businesses/year Cost/job created from public investment Number of graduates in industry sectors . Marine . Forest Resources . Technology . Healthcare . Agriculture . Tourism . Manufacturing . Environmental Technology 120 87% 25% 5 3 $6,000 150 120 $160,594 25% 15 81% 5 25 24 4 years 1 1:15' 50% 2 3 1 1 . .' . M-18 . . . ONE - Group Olympic Network Executives A ViTAL Economy Alliance Partner The lncublf!fl!:nter Monthly Activity Report Date: December 31, 2008 Report Period: December 2008 This outline was designed in relation to the Incubator Strategic Plan and has been prepared to update the Board of Directors on the management and counsel activities of Jim Haguewood and Neil Gamroth, ONE Group. The report is separated into three sections: a) major events and highlights for the report period, b) five areas of focus with a listing of activities and, c) year-to-date key perfoimance indicators. Any questions regarding this report please contact Jim Haguewood, ONE Group. Major Events of the Month: · The Incubator co-sponsored the two night Lincoln Center Madrigal Dinner with Vocal Unlimited and the Skills Center Culinary Arts program, 161 guests. Specialthanks to Kristene Moorman for her volunteer coordination effort. · Accepted and announced StressMarket.com as.an Incubator particip~nt in Suite 149 · Finalized Entrepreneur Institute becoming an approved training provider for the . Employment Security Self Employment Assistance Program · Completed and submitted to Kathleen Purdy, WSU Small Business Development Center . 2008 In-kind Match Report - $2100 value Lincoln . Jim Haguewood attended the North Olympic Peninsula Skills Center Administrative Center. Council meeting and provided input regarding entrepreneUr courses. . Participated in the Madrigal Dinner recap meeting. Operations · Met with Nathan West regarding the 2009 City of Port Angeles contract and specific deliverables. · Held Incubator Board of Directors meeting; introduced two nl(w members and began 2009 strategy planning and budgets . · Neil Gamroth and Jim Haguewood met with Peter Bahsen regarding the assessment and strategy for developing a local angel investment group. Multiple planning discussions have taken place covering topics such as potential members, organizational approaches and potential linkages with Seattle groups. · The GAP Board meeting reviewed the EntrepreneUr Challenge and Youth Challenge calendar and provided input to guiding principles. · Jim Haguewood spoke before the Port Angeles City Council on December 16th regarding; contract deliverables. Occupancy/ · Met with and provided a Lincoln Center toUr to Craig Goodma11son, Investor Prospects Acadamy. Mr. Goodmanson is considering expanding his investor training bilsiness M-19 1 on the Olympic Peninsula . Prepared and sent a press release announcing the growth in Incubator participants and . the need for additional counselors. . . . . Neil Gamroth, Jim Haguewood and Linty Hopie met with Danille Turissini regarding the PEAK Leadership program and linkages with the fucubator and Entrepreneur Institute. . The Incubator hosted and Jim Haguewood facilitated the December First Friday Coffee . Pre ared a StressMarket press release for delivery Janu 2,2009. . Met with nine clients assisting them with business plans. Financing, materials sourcing, strategy planning etc. total hours 21 . Internet data ad information researches for current and prospective virtual clients, total hours 36 . Strate ize with RSoftwareCo. re ardin movin into an Incubator suite. . Presented a successful Web 2.0 Introduction class and now developing the intermediate level courses for winter. . Attended the P A Forward Committee meeting to participate in discussions related to . the development of a Business Forum event on January 8th that promotes resources, technical assistance, and support to area businesses . Met with representatives from the Jamestown and Makah tribes to discuss their need and opportunities for entrepreneurial training . Presented to Soroptimist Jet Set and Sequim Chamber meetings and participated in the Todd OrtloffKONP radio show' . Assisted Lincoln high school instructors with fund raising project . Began planning 2009 Business Ian contest with Ga Board members Public Relations Client Services Entrepreneur Institute (Linty Hopie) Other Strategic Plan K~y Performance Indicators The Lincoln Center NOPSC FTE Entre reneur Institute Enrollment Incubator Operations Average operating costs % revenue from public sector Number of resident participants Occupancy rate per square footage' Number of Virtual Incubator participants Business networkin events Incubator Functions Number of GAP Review Board reviews/year Average length participation (resident & virtual) Number of management staff Ratio of staff to participants % of Director time advising clients Number of anchor tenants 150 120 $160,594 25% 15 81% 5 25 24 4 years 1 1 :15 50% 2 2 . . $158.788 53% 6 58% 3 17 7 9.8 months 1.5 1:9 60% 2 . M-20 I i i. i Services and Impacts Qualified prospect contacts Tenant survival rate during occupancy Annual client growth rate Average # of employees per tenant Average #of graduates businesses/year Cost/job created from public investment Number of graduates in industry sectors . Marine . Forest Resources . Technology · Healthcare . Agriculture . Tourism . Manufacturing . Environmental Technology . . 120 87% 25% 5 3 $6,000 3 New for' 09 100% Year end 3.1 ' 1 $3,148 1 1 M-21 ""0 !:: '" 0 ~;n -~ '?i.g ~"'-~ .-c=- [.~~ :~ ;:, E ....- v ~O ~ -ci>Ll ~.~ V 8.2 S ('1 ~ en .t:: IU v o ~ - ~ c;:: '" -0 >. ~ ~.>! ~2~ ... ~ ~ ~ .~ ..::: ~ ~ "l;' ':l <l;l ~ ~ ~ ~' c.;. <l;l -S 'C' ~ ~ 9 ... 2: <::> ::: ::;:: , OJ x.- v- .a .. 5.. o Q. '" C ui '" '" -&~ ;:;: t:: 9 Q., E 3: -.IU ~ ]'~ ~ u ~ ~ ~.~ ~ ~ ~ :;::.-OC': '" ~ ~ !:: ~ ~ - :::: ;: ~ o ; 0; F .E ~ "to ~ ~ :r~l~ ~ 8 ~~. ~~@~ 8 .~ .2 C c.~ !U ~ s ~ -::l 0 ~ '~~ 1:\.. ~'@j ~ ~ E ~ ~ =: = 2.S :s r"' =: .~ ~ ~ _'(j u-= '_t;;::S:::; ~ C a.. 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Individuals will represent public, private, business, non-profit or community service .orgnnizaLjons. ReprC$CI)Talion from all jurisdictions through- Ollt tbe [\\'0 North Olympic Peninsula' counties will be sOllght. 'CI'llllllJl and J ejjcrsoll CO/Ill tics have tremen- dous l'-'SOU"C~S that call be rapped to nddress today's challenges, but ollly if we are able to iden- tify "nd 11l0bilizc'transfonnationaJ leadership. PhiI.x,"'pll)' of PEA.l( Leadership ... The /leedjor leadership is nolY. Our region is facing I11pid population growth, dramatic changes ill the economic base, polarization of political discussious, and reclllctions in levels of federal nnd stalC support, which present complex challenges to residents of the North Olympic Peninsula. We l1ave world-class resources: our water,na- tional forcsts !'Ilel parks, hi[,h levels of intellectual capit"l and ,Iiverse 11erspectives-any of which would benefit from leadership. Till' keystOlle to eifeclil'c leade/'shil/ is the ability to ,,,c trends and developments, build coalitions, mobilize commllnity assets and skills, develop collaborative temns, and provide foells anti :.,,:ion outhe priority issues facing our COIll- ITIrl:-ifies in limes of rapid chunge. A III"entic leadership is prll7/oseful as it fo.sters thr best in people; therel>y,lInleashing the in-' nov"ti vc and creMive energies nceded to develop iCwaniugful relationships, L1ndctstancl the complex- ity of communities, and endow economic, envi- J'()nme~ and sust.linable grOlvth for a promising I future.", l.---W-- . P:E:JtX ~EeacCersfiiy PIM"pOie(1,d-, 'E{fect(N€/. A~LO' ~ K€:y!~ f~ey~t:he-~of~ Lui.denhCp owthe"No-vt:h-()~wt.pi.oP~ Strategies of the PEA!( Leadership Program .,. Thc program is a balallced combillatioll of retreats, seminars, and small group, community action projects. . Participants will nttendmonthly one- to three- day sessions held at various locations throllghout Clal- lam and Jefferson Counties and the region. . All workshops will include key lenders and experts to address the foCIIS topics, including local eco- nomic c!usters,.regionaltransportalion challenges, health care delivery, iUlproved education, pres- ent local culture and issues, and other dominant regional issues. Goal of the PEAI( Leadership Program ... 0/11' b/lsinesses ami COIllJlllIIliticS /Iced leaders with the roresight and skills to meet current and future chal- lenges. The goal of the PEAK Leadei'Ship Program is to develop leaders on all levels who' work to strength- en our region and serve.'as catalysts to effectively deal with today's changing world Ihrough: . Building good comlUunity relationShips . Understanding the complexities' of the community . Compl'Chending lhe breadth of perspective on issues . Demonstrating initiati ve . Exercising sound decision-making. Bellefits a/ld Outcomes of the PEAK Leaders/rip Progl'am ... The fJrogl'am will offel' emol'[Jiug loaoer's and their associations and communities: . A common approach and deeper understanding of the leadersllip skills and dyuamics of effective leadership. . The foundation' for a positive, professional net- work of leaders within our local cOllllllunities and .the region. . A greater understanding of the cumplexiLy of our local and regional communities. Confidence to build good cOlllmunity relation- ships and parlnerships betweerUhe public and private sectors. . The ability to fmme and suslnin major system reforms and conlmlmity capacity-building initia- tives. . The opportunity to explorc potcntialnew leader- ship roles and relntionships. . A 1110re balanced and comprehensive understand- ing of a broad range of lopics llI~d iss:,es. M.oro specifieall.v ,.. . Businesses will have employees with increased organizational, leadership and problem solving skills IInd will possess fresh insights into the COIll- Illunity and where/how strategic alliances might be forged. Employers demonstrate internally and externally their organization's conunitment to the develop- ment of their elllployeesby investing ill them and thus thejr orgnnization's future success. . Communities gain commitled, knowledgeable, action-oriented people equipped to foster positive change, including the ability to understand and apply multiple lierspectives to a range of circulIl- stances; address barriers to positive accomplish- ments and practice conflict resolutioll and eJl1jl<1- thetic communication skills. . Individuals will have the opportunity to build positive relationships with influential, top lhink- ers and decision-makers who will proviele insights aull direction for future successes. II . Logistics of the PEA/( Leaderslrip Program ... Bcloll' is a 511111[1le .rciJedule. Sugses/ed/oCIIs is- .\rIeo' (~ bigiIlight) and cOl1lelll ore illlcllded as exo"'J1le.~ ollly. ----.,.--.,.-.-.--..---..-...- __.._.___......_.w_..__ u. ..,.' SUlIIllIeI' 2008 Preparrnory. _._____u..._......_ ...._...__.___n _n.....N......_.._....___...__......._.... , . 'The 1'0/I1/of LeorTcrshifJ" Rl1rnll~cnnomit: Dr\'elop-- Septemher 25.27 (Thll.-Sal.) l1l(!l1t-JClbs"''fII1Sf~ POI'! Angeles / Neah Bay Nulivr: Aml!..ir.~11 Cultutc!i. .._._..._-_._.._~--------..._.~ -----.-.......---...----. "Spectrums of LeIJrll1l'sltipl.' Fish Ha(clmrv Ehvlm River October 29 (Wed.) ~. Qllilcene I Btilll1'Oll ---. ----..-. ('Remedies of Leaden:";pu Olympic M~dh:::ll Ccnler No,'ember 19 (Wed.) Port Angeles I Port Townsend Jefrer.mn C1~lleri11 Hrn;pirnl. ---_._.._~-- --.--..-.-...-.-.- ffLeadel's/lip (JIJ Ore 111nve'.' Urbnn-Rurnlllllerrllcc December 10 (Wed.) Pmfe!>!';iol1i11 Pmlotols. Seattle Cllslnmel" ~ervic~ .___o~__o_._o.._____._ ---'_-_0_- "l.endillg with Jlonor'J JnmeslO\Y1J ~'Kfnn8m Januor)' 28, 2009 (Wed.) Blyn - Jnmesto'~11 S'Klallam ~ "Cml.fonlliIlC Lcatlel'sltfpJl Non-Profit" Fori Worden Februory 25-26 ('Ved.-Thll.) the Arts Tmm;"m.na1inn.... Port Townsend / Port Hadlock ~ W~tt.. \V()rkf~l'ce ------. --- uDJ'l1flm;cfl of Leadership" Stale Oovernment March 25-27 (Wed.-Fr!.) Olympia Publ;cPnlic::). __.__._.._o~_.~ -_.__._--_.~~--- "Legoe]' ~r Leadwslrip" Rclllil Sprnwl P.COrlnlllfr. April 29 (Wed) Develcmmellt - Taxe!O: Segtlim ~lhtliOlI ---..--.-..----------- --_._-_...._~-- (IN(111l1"ltll~eO(rel:flrifJ'' Logr!ino Mill May 27 (Wed) EnVfmnlllCJlr Forks, West End ~ "['(rmlt"lliufI oJ Lear!cI'S!;;/JJI K-12. Lifclollg] enrninr .Tnlle 25-27 (Tltll.-Sal.) Ports:o[OJlI Port Angeles / ~Pre.!.eI1111li(lIIs . HUllkalle Ritlg'e Commencemenl Refer a Canditfale ... Visit h{[p:/Ipeakleadership;clc.eorr for candidate referral forllls and pl'ogl'l1In applications. I Board of Directors President Karen Rogers Vice - President .Mike Rauch Secretary/Treasurer Kathy Charlton Board Members Neal Brauner Matt Ferrin CraigJohnson Tom Keegan Edna Petersen Mary Ann Unger The lncub,:@'for. . L'in6olIit"enter . Monday, October 27,2008 Lincoln Center - Haller Conference Room ~ 3:00p.m. to 5:00p.m. i Minutes. . . . ~ Present: Karen Rogers, Kathy Charlton, Craig Johnson, Matt Ferrin, Edna Peter~en, Mike Rauch, Mary Ann Unger ~ Absent: Tom Keegan, Neal Brauner, ~ Staff: jim Haguewood, Linty Hopie, Neil Gamroth . Guests: Bob Lawrence,. Kristene Moorman, Mark Bowman '~ 1. Karen Rogers caJled the meeting to order at 3:06 p.m. A quorum was established., ,. 2. The.agenda was approved as presented. ~ 3. The minutes of the September 22, 2008 meetings were approved as presented. . 4. Finance Report - Jim Haguewood Jim presented the financial report showing activity as of October 24, 2008 and highlighted the foJlowing: . The 3rd quarter instaJlment of the contribution from the City of Port Angeles for $25,000 is due in the coming days and, therefore, is not yet reflected in the cash balance . Incubator will continue to carry the EnviroCleanNW debt as a payment plan has been arranged through ShoreBank Cascadia . . There are currently unpaid virtual clients and those past'due amounts are being pursued . A bUdget shortfall is predicted for the coming months with 11 in-house client anticipated ,and 5 currently in residence . The total $:1.00,000 contract with the City of Port Angeles includes $85,000 to support the operation of the Incubator for 2008 and $15,000 in task orders of which there is none planned . 0 Jim Haguewood will discuss opportuntieis with Nathan W'est for the $15,000 to support Incubator activities . . The Incubator waiting for the invoice from Peninsula College for its contribution to the. Entrepreneurship Coordinator position from May to September Craig made a motion to approve the financial report as presented: Mary Ann seconded the motion. Motion passed unanimously. October Activity Report - Jim Haguewood Written copies of the previous month's activity report were provided and Jim reported the follOWing . highlights: . M-24 5. :. I r I i . . . Jim, Neil, and incubator clients Howard Sprouse and Margaret Staples participated In Senator Patty Murray's Roundtable session held at the Lincoln Center by sharing their perspectives on local workforce issues . The Remediators will be graduating from the Incubator and an event will be planned to celebrate them in November . Jim, Neil, and Linty participated in the Business 2 Business Sequim Chamber evenUhat hosted Sequlm area businesses and entrepreneurs for a networking and promotions . gathering 6. Operational StrategieS a. City of Port Angeles Contract exhibit A · Jim distributed draft copies of the 2009 City of Port Angeles Contract Deliverables (Exhibit A) for board review · Board members made editing suggestions and Jim will adjust the document to reflect the recommendations and seek approval at the next board meeting b. Incubator sustainabili~ strategy - Jim Haguewood, Mark Bowman, Neil Gamroth · Jim presented a PowerPoint presentation outlining the Rural Economic Development Institute (REDI) Transformation Strategy and Sustainability Plan · Mark Bowman presented ShoreBank Enterprise Cascadia's. potential role in the sustainability plan. . 7. Next Meeting - TBD 8. Meeting officially adjourned at 5:10 p.m. M-25 Board of DIrectors I President Karen Rogers Vice - President Mike Rauch SecretaryjTreasurer Kathy Charlton Board Members Neal Brauner 'Matt Ferrin Craig Johnson Tom Keegan Edna Petersen Mary Ann Unger Th,e lncub,ffj)tor L'inWomDenter . Monday, November 24, 2008 Lincoln Center - Haller Conference Room 3:00 p.m. to 5:00p.m. Minutes Present: Karen Rogers, Kathy Charlton, Craig Johnson, Matt Ferrin, Edna Petersen, Mike Rauch, Mary Ann Unger, Neal Brauner . Absent: Tom Keegan, Staff: Jim Haguewood, Linty Hopie, Neil Gamroth Guests: Nathan West 1. Karen Rogers called the meeting to order at 3:05 p.m. A quorum was established. 2. The agenda was approved as presented. 3. -The minutes of the October 27, 2008 meetings were approved as presented. . Finance Report - Jim Haguewood Jim presented the financial report showing activity as of November 21, 2008 'and highlighted the following: . The 3rd quarter installment of the City of Port Angeles contract was planned to be $25,000 but will be $18,750 due to January 2008 payments and lack of task orders.. . Submitted a letter to Gary Cohn, Port Angeles School District stating that Incubator non- participants payment will begin and requesting that they be placed in a designated fund for incubator capital improvements. . Profit & Loss report shows the Net Income down almost $10,000 due to low participants compared to the budget . The Lincoln Center O&M was budgeted at 32,630 and actual 1(0 Is $36,720 above budget. . Expenses have been minimized to ensure short-term stability. 4. Edna made a motion to approve the financial report as presented. Mike seconded the motion. Motion passed unanimously. 5. October Activity Report - Jim Haguewood Written copies of the previous month's activity report were provided and Jim reported the following highlights: . Jerry Allen committed $5,000 on behalf of the Jamestown S'Klallam Tribe for the Entrepreneur Youth Challenge . Jim did a presentation for Jill Synder's business class at Peninsula College . . Jim and Linty did presentations at the West End Business group & Forks Chamber of . Commerce . Linty and Jim met with the Quileute tribe regarding ideas they have for a Native Arts Incubator and other economic development activities they are seeking to collaborot~ . . . . Neil worked with Sequim Valley Farms, who produces [oca1 apple sauce, in working through the process required for them to maintain operation of their commercial processing facility . Board recommends that the Incubator request a letter of support from Sequim Valley Farms for the pro bono assistance that they received 6. Operational Strategies a. Incubator sustainability strategy update Jim distributed a written Investment Strategy overview drafted by Shore Bank . . Enterprise Cascadia that outlines how the REDI model could help capitalize business. .and projects in Clallam County that support healthy, planned economic growth . The outline sites opportunities for investment into a REDI fund that can maximize the leverage potential anq support such efforts as public and private infrastructure projects, entrepreneurial and small business development, technology, equity investment in new ventures, the Centers of Excellence, and others p. ONE Group Contract - Jim Haguewood . Jim distributed copies of the ONE Group Consultant Service Agreement outlining the retention and description of services for January 1., 2009 to December 31, 2009 Edna made a motion to approve the One Group Consultant Service Agreement as presented. Kathy seconded the motion. Motion passed unanimously. c. Approval of new GAP Board Members Jim presented two candidates for GAP Board membership . Mike Rainey, Armstrong Marine CFO I First Security Bank Branch Manager . John Locke, First Federal . . Kathy made a motion to approve Mil5e Rainey and John Locke as members to the GAP Board. Edna seconded the motion. Motion passed unanimously. . d. 110 Industrial Park/Sequim Valley Farm Alliance , Jim Haguewood provided the board with a short update on two exciting projects that have come forward this last month with potential relationships to the Incubator. 110 Industrial Park is located near Forks and being built by Bill Sperry to support startup business ventures. The second is a commercial kitchen processing facility managed by Sequim Valley Family Farms. 7. Occupancy Strategies a. Approval of Homeward Bound in Suite 134 Homeward Bound is a 501C3 non profit in the early stages of development that needs a desk space to get started, which the Incubator has vacant. The Incubator will engage the organization in the creation of a formal strategic plan. . Craig made a motion to approve Homeward Bound as a resident incubator client. Matt seconded the motion. Motion passed unanimous/yo b. "Hot Prospect List: Get to 12" Jim is working with StressMarket.com which is qn online retail company that is looking to grow and interested in locating in Suite 149. 8. Entrepreneur Institute a. Business Plan Intensive Class is scheduled Tuesdays, 6:00 - 9;00 p.m., January 1.3 through March~27 b. Entrepreneur Challenge Plans .. H'" P.. ..- . An outline of the Entrepreneur Challenge 2009 eligibility requirements and tlmeline were distributed to the board o Intent to Enter forms will be due February 27, 2009 o Final judging rounds will occur May 13 from 2:00 - 8:00 p.m. . o Entrepreneur Challenge Celebration is scheduled for May 14 at 7:00 p.m. . 9. Public Relations Strategies a. The Remediators Graduation Event Jim distributed the exit Interview completed by the Remediators for the boards . review. Remediators Graduation Event scheduled directly after board meeting is adjourned 10,. NeXt Meeting - January 26,2009 11. Meeting officially adjourned at 4:00 p.m. . . M-28 ;~ "'I' f!..' ~.~. ~ ~w I;~ i,P. !:tl i:i;;~' t(~t ffjJf t;.~ "" ".~ L'4i tttl1 II: ~ . flt ~~s~i Contact Information linty Hopie Entrepreneurship Coordinator Phone: 360.417.6504 lintyh@pcadmin.ctc.edu Bob Lawrence Workforce Education & Entrepreneur Institute Director Phone: 360.417.6344 bobl@pcadmin.ctc.edu Website: pceinstitute.com The Entrepreneur Institute is located in Room 208 of the Lincoln Center, 905 West Ninth Street, Port Angeles The IncubL~~f!l;nter .:~_._.-: . . ! ,'. . f'l.9J' I' '.>>'\ ". · ii.-.-.>;";..- . ~ ...... Peninsula College Entrepreneur Institute ;'~~~ ",Lf~ :,.;;..;;',::j i~Ji ~ ~ii lMl ~:j~~ ~i~ ...,..,'\.? ~ltif ~ ~ ~~ !~~~ ~~ ~m~ "Iii .1:" )\!i.'1 Providing timely and relevant entrepreneurial education to help people and businesses grow. .:1 PENINSULA, ;'1 COLLEGE:.H {!~ ,::~ -",-:Q.1 -. Q) ~ U) 'C C- o '- en 0 E ~, Q) ...... Z ....... "'- (/) ci. en c: ::l (/) en Q) Q) Q) 0 ~ Q) E c: c: .c 9- Q) c:: ::l Q) Q) 'Cij 'In ci. "'- ~ (J) ...., 'c;; > 0.. ::l en ::J U) 0 "w Q) .!:l 0 Q) "'- ..... 0 CO Q 0 c:: . ...... Q) 'QO '? () 00 Q) c: > ctl ::l .... Q) 'Cij Q) w Q) (/) c:: "'- LO -e '0.0 c: ::l ~ ro 0 (J) c: Q) ....... ~ I':- .s 0 (j) c:: '~ .!: ::J (Y) I 'QO ..... ro <D .~ ro Q) ~ C/) c: 'x ..... "'- u :e (/) (l. 0.. 0 U) UJ U) 0 L2 Q) Q) E ..... Q) Q) Q) .... ro Q) In -0 0- ::l Q) .... t) ~: u.. (/) c: 0 co 1- LL en 2- (.) E "- c:: ..... Q) co .-l- ei) 0 6 co c: ctl 0 c:: 'QO u (Y) 0 CU ?; J!1 :e "c;; c 0.. co E (j) 'C 0 .!: - co ::l. ::J '0.. ii5 .0 (.) ::l (.) ::J +-' 1- "'- "'- ,1- 0 c: I"- m (/) > Q) co ill I co ill .c ~ Q) >- E LO co ..... u ...... ~ ~ co ~ .f2.}!J (f) 0 "0 co co (Y) 0 'f c: co co u c ...... ..-j (.) ::l ::l q- Q) co () ..... c C 0.. co ~, I"- Q) co '0.0 'u co ~ co .!: ...., 'Cij E ::l Q) co ...... Q) c: co ...., 'c:t UJ 0 0.. co Q) -. C "'- .- 0 (i >< lJ.I Want to start or grow a business? I. We can help!' I . ,.::,~~~I!~4'~ Peninsula College Entrepreneur Institute , Providing timely and relevant entrepreneurial education that helps people and businesses grow Visit our website at www.pceinstitute.com ' for the most u p-to~date class schedule and information or call 360.417.6504. Call (360) 452-9277 ortoll-free (877) 452-9277 to register . !./,~~,t,..: ,1 ',,\' ,"Pi' T,;:J:;N' "I'N' . "S"",UL'"b '~l" p. ,,1 ' , tl"l 5m c?) ",L TMBi3 E' ' Peninsula College Entrepreneur Institute . . . Entrepreneur Challenge 2009 . Business Plan Competition Presented by . '. First Federal, Jamestown S'Klallam Tribe,The Incubator@Lincoln.Center . Eligibility . Teams must comply with the following criteria to be eligible for the competition. , . Please read carefully! .. Plans must be complete. · The,Entrepreneur Challenge is limited to teams that are located or plan to locate inside Clallam or Jefferson Counties. · Business plans must propose or describe a startup venture or an internal growth' venture for an existing company or nonprofit. . .. For existing businesses, the team's venture must be a new concept or expansion opportunity . .. , . Note: The GAP review board reserves the righHo make the final determination if a business pian is' not appropriate for competition. All prizes may not be awarded depending . on the quality and completion of submissions. Plan Criteria Business plans and pres~ntations must meet the fOllowing criteria: · An Executive Summary: one page maximum, 12 point font. · A written business plan: to be a maximum of 15 pages that may include a maximum 5 page appendix, for a total of 20 pages in 12 point font. · A maximum 15 minute oral presentation (pitch); which will be followed by a ten minute question and answer session.. The use of visual aids is allowed and may include power point. ' · Optiona!: an example of product or service at time of presentation. Timeline · February 27,2009, deliver Intent to Enter Form to The Incubator@Lincoln Center, 905 W. 9th, Suite 221, Port.Angeles, WA 98362 by 5:00pm or by fax, 360-565-2062. Intent to Enter Forms may be acquired at The Incubator or on the website at www.theincu.batoratlincolncenter.com. · March 6,2009, all eligible teams will be 'assigned a mentor . M-32 . . . · March 20, 2009, deliver preliminary documents, (defined as a draft of the Executive Summary and a draft ofthe Business Plan) to The Incubator@Lincoln Center, 905 W. 9th, Suite 221, Port Angeles, WA 98362 by 5:00pm. · All teams will receive verbal and presentation coaching by appointment . · Aprl110, 2009, a completed business plan must be received at The Incubator@Lincoln Center, 905 W. 9th, Suite 221, Port Angeles, WA 9836.2 by 5:00pm · April 22, 2009, Preliminary Round, 2:00-8:00p.m.,15 minute oral presentation (pitch); which will.befollowed by a ten minute question and answer session. The use of visual a.ids is allowed and may include power point. Top placers in this event will move forward to the final round on May 2,2007 . · April 24, 2009, Notification of final round competitors will be announced by 5:00 p.m. · May 13, 2009 Final Judging Round for "Entrepreneur Challenge" will take place at The Linc.oln Center from 2:00-8:00 p.m. This round will consist of a 15 minute oral presentation similar to the April 25th event. · May 14,2009, 7;00 p.m. Entrepreneur Challenge Celebration. Presentations of. the awards will take place at the "Entrepreneur Challenge Celebration". This event will be a dress, evening event with catered hors d'oeuvre, special guest speaker, press coverage, photo opportunities and invited business guests. Competitors of the final round are required to make a "3-minute elevator pitch" at "The celebration". Prize First place winner will receive $5,000, two runners-up winners will receive $1,000 each. Judging . . Competitors' business plans will be judged on the following elements: . Overall business plan . Beneficial impact to local economy . Management team . Market Opportunity · Competitiveness . Product or service o Marketing and distribution strategy . Financial Statements . Sustainability . Location · Presentation *The judging criteria wil/ be used as a basis for the top placement in the final round. The ffnal award winners wil/ be determined by the final round judging panel. 2 M-33 Presentation . Presentations Rounds (April 22, preliminary round and May 13, final round) will focus on the complete business plan. Teams will present their plans to the GAP Review Board, guest judges, and invited angel investors. This portion of the competition is open to public viewing. . Teams will give a maximum 15 minute presentation followed bya 10 minute question and answer session. · Judges will offer a 5 minute session of suggestions and mentoring following the question and answer session. · Multimedia equipment is available. . Refreshments will be available for competitors . Confidentiality , The Entrepreneur Institute Challenge considers all submitted business plans as confidential and treats all team matters accordingly. But, due to the nature of the event, wecannotguarantee, complete confidentiality for proprietary matters. The Incubator@Uncoln Center, First Federal. Savings and Loan, the City of Port Angeles, and the organizers of the competition are not responsible for any proprietary information and/or intellectual property included in a submitted business plan. Ultimately, protection of ,sensitive materials such as intellectual property, copyright, or patent confidentiality is the sole responsibility ofthe individual or team participating ,in the competition. Non-Disclosure Agreements will not be signed by judges, mentors or any staff associated with . this competition, so please do not ask. . 'Endorsement Disclaimer The Incubator@Lincoln Center and the Entrepreneur Challenge sponsors have not conducted in- depth due diligence in respect to the company principles or presenters and evaluation of the business plan for investment opportunity. The Entrepreneur Challenge is only reviewing the plan in respect to the predetermined categories and presentation performance. , It is strongly advised that if any individual is interested in exploring investment with one or more of the competitors, that a complete due diligence process is conducted prior to any investment . made. A complete copy of the judging criteria is available to all interested parties from The Incubator.@ Lincoln Center. . See our website theincubatoratlincolncenter.com For More Information Please Contact Linty Hopie . Entrepreneurship Coordinator Peninsula College Ph: 360~417 -6504 lintvh@pcadmin.ctc.edu . 3 M-34 I ie I I I e . ;~~i~~~r ~;J' \1 '~:[{1::~~'~{~{:1:~!':~'~~~~::~~~,~~ 1:, t':j~;'f~@~~~~-i;"i1t;f:.?~:~~ .; ~(~~~.~,,:'~I~;ttJ:: i.:l~" T:i";~~J*~:~,~~ 1!1~:~ i;~: -tr~~:;~yr~l~f~l~~~ ~~~j;l~iK~~1'~1;1;~f~~:~~~~5... i~~ f~;: ~~'S.,~:G1;)~ ':;t;~:; i ~;"J';lt~~'~,<;~;j Peninsula College Entrepreneur Institute , Entreprene~r Challenge 2009 'Intent to Enter By signing this document, I agree that.l have read and understand the guidelines for competition and eligibility. I intend to enter Entrepreneur Challenge 2009 with a buslnessplan for I understand that the completion of this form does not necessarily qualify me for.competition in the Entrepreneur Challenge. I agree to abide by the guidelines for competition and eligibility st(3ted in the Entrepreneur Challenge guideline document. Signature Print Name Competitor's contact information Date This form ;s due to Lintv Hoole. Peninsula College EntreDreneurshiD Coordinator. at the Lincoln Center (905 W. 9th St.. Pi Angeles) bv 5:00 pm on February 27. 2009 By Mail: The IncubCltor@Lincoln Center, 905 W. 9th Street, Port Angeles, WA 98363, By Fax: 360.565.2062 (Faxes will be accepted) Postmarks by February 15, 2008 will be accepted, Please Note: The GAP review board reserves the right to make the finC!1 determination if a business plan is not appropriate for competition. AIt prizes may not be awarded depending on the quafity and completion of ' submissions. Confidentiality The Peninsula College Entrepreneur Institute Challenge considers all submitted busi,!ess plans as confidential and treats all team matters accordingly. But, due to the nature of the event, we cannot guarantee complete confidentiality for proprietary matters. The event sponsors, which includes Peninsula College, The Incubator@Lincoln Center, First Federal, Jamestown S'Klallam Tribe, along with and the organizers of the competition are not responsible for any proprietary information and/or intellectual property included in a submitted business plan. Ultimately, protection of sensitive materials such as intellectual property, copyright, or patent confidentiality is the sole responsibility of the individual or team partiCipating in the competition. Non-Disclosure Agreements will not be signed by judges, mentors or any staff associated with this competition, so please do not ask. A complete copy of the judging criteria is available to all interested parties from the Peninsula College Entrepreneur Institute or th~ The Incubator @ Lincoln Center. See our websites at pceinstitute.eom or WWW.thaincubatoratlineolneenter.com.Call 360.417.6504' with additiona I questions. The Illcub@tor LJJlcoln Center M-35 :"~~"';';~~"~~-;'I~' -<~,~, ,'",'.~ t~'-'1..<'".~'~h,":~~' ,:;"->,'-,, r' __ '.~ l~~:':Uf;'/i":~:.~~::'.:"~ :::~- ~'~. ":;~':",: '''.:U~''''~:[':'~::\\~:''~-''::~''~- ...:~;'~ :....;~:::.;~:;I-.:.;~~\.-::~..::.'_~~~: ~:.,.. Peninsula College Entrepreneur Institute .. Entrepreneur Youth Challenge 2009 Business Plan Competition Sponsored by Jamestown S'Klallam Tribe The Incubator@Lincoln Center, and City of Port Angeles Eligibility Teams must comply with the following criteria to be eligible for the competition. Please read carefully! . Plans must be complete. . The Entrepreneur Youth Challenge is limited to participants who reside within Clallam or Jefferson Counties. . Business plans must propose or describe a startup venture or an internal growth venture for an existing company or nonprofit. . . For existing businesses, the team1s venture must be a new concept or expansion opportunity Note: The GAP review board reserves the right to make the final determination if a business plan is not appropriate for competition. Plan Criteria Business plans and presentations must meet the following criteria: . An Executive Summary: one page maximum,'12 point font . A written business plan: to be a maximum of 15 pages that may include a maximum 5 page appendix, for a total of 20 pages in 12 point font . A maximum 10 minute oral presentation (pitch); which will be followed by a two minute question and answer session. The use of visual aids is allowed and may include power point .:. Optional: an example of product or s'ervice at time of presentation . A visual display showcasing the business plan product or service at the event (Le. display board/booth including handouts, business cards, samples, etc) . 1 M-36 I I I . i... I . i I i . . . ..". Timeline · January 16, 2009, deliver Intent to Enter Form to Entrepreneur Institute at 905 W. 9th, Port Angeles, WA 98362 by 5:00 p.m. or by FAX: 360-565-2062. Intent to Enter Forms may also be acquired at Peninsula College Entrepreneur Institute or online at pceinstitute.com · January 21, 2009, All eligible teams requesting support for the development of their written business plan and/or for verbal and presentation coaching will be assigned a professional business mentor · February 4, 2009, a completed business plan must be received at the Entrepreneur Institute, 905 W. 9th, Port Angeles, WA 98362 by 5;OOpm · February 11,2009, Business Plan Competition 4:00 a.m. - 8:00 p.m., 10 minute oral presentation (pitch); which will be followed by a two minute question and answer . session. The use of visual aids is allowed and may include power point. . Winners will be announced at 8:00 p.m. Awards Two cash and service awards with an approximate value of $1,500 each will be awarded. Disbursement of the award will be determined by the winners and the GAP Board. The winners will enter into a contract with the Incubator @ Lincoln Center outlining the disbursement of the award based upon mutually agreed milestones. Judging Competitors' business plans will be judged on the following elements: . Overall business plan . Beneficial impact to local economy . Management team . Market Opportunity . Competitiveness · Product or service · Marketing and distribution strategy . Financial Statements . Sustainability . Location . Presentation Presentation · Teams will give a maximum 10 minute presentation followed by a two minute question and answer session · Judges will offer a two minute session of suggestions and mentoring following the question and answer session e Multimedia equipment is available · Refreshments will be available for competitors. 2 M-37 Confidentiality . The Peninsula College Entrepreneur Institute considers all submitted business plans as confidential and treats all team matters accordingly. But, due to the nature of the event, we cannot guarantee complete confidentiality for proprietary matters. Jamestown S'Klallam Tribe The Incubator@Lincoln Center, the City of Port Angeles, and the organizers of the competition are not responsible for any proprietary information and/or intellectual property included in a submitted business plan. Ultimately, protection of sensitive materials such as intellectual property, copyright, or patent confidentiality is the sole responsibility of the individual or team participating in the competition. Non-Disclosure Agreements will not be signed by judges, mentors or any staff associated with this competition. Endorsement Disclaimer The Incubator@Lincoln Center and the Entrepreneur Challenge sponsors have not conducte"d in- . depth due diligence in respect to the company principles or presenters and evaluation of the business plan for investment opportunity. The Entrepreneur Challenge is only reviewing the plan in respect to the predetermined categories and presentation performance. " For More Information Please Contact Linty Hopie Entrepreneurship Coordinator 'Peninsula College Ph: 360-417-6504 Ii ntyh@pcadmin.ctc.edu . 3 M-38 e Ie Ie - _1M.! -- - Peninsula College Entrepreneur Institute Entrepreneur Youth Challenge 2009 Intent to Enter By signing this document, I agree that I have read and understand the guidelines for competition and eligibility. I intend to enter the Entrepreneur Youth Challenge 2009 with a business plan for I understand that the completion of this form does not necessarily qualify me for competition in the Entrepreneur Youth Challenge and I agree to abide by the guidelines for competition and eligibility stated .in the EYC Schedule & Guidelines document. . Print Name(s) Contact Information Signature(s) Date Note: Team members may be changed prior to the competition but only the members participating at the final competition will be eligible for the award. o II we would like professional business mentoring assistance for the development of the written business plan o I / we would like mentoring assistance in verbal I presentation skills . This form is due to Linty Hopie, Peninsula College Entrepreneurship Coordinato" at the Lincoln Center (905 W 9th St., Pi Angeles) bv 5:00 pm on January 16.2009 . .. . By Mail: Incubator@Lincoln Center, 905 W. g1h Street, Port Angeles, WA 98363 By Fax: 360.565.2062 (Faxes will be accepted) Postmarks by February 15, 2008 will be accepted Please Note: The GAP review board reserves the right to make the final determination if a business plan is not appropriate for competition. AI! prizes may not be awarded depending on the quality and completion of submissions. Confidentiality The Peninsula College Entrepreneur Institute considers all submitted business plans as confidential and treats all team matters accordingly. But, due to the nature of the event, we cannot guarantee complete confidentiality for proprietary matters. The event sponsors, which includes The Incubator@Lincoln Center and Jamestown S'Klallam Tribe, along with and the organizers of the competition are not responsible for any proprietary information and/or intellectual property included in a submitted business plan. Ultimately, protection of sensitive materials such as intellectual property, copyright, or patent confidentiality is the sole responsibility of the individual or team pa,rticipating in the competition. Non-Disclosure Agreements will not be signed by judges, mentors or any staff associated with this competition. A complete copy of the judging criteria is available to all interested parties from tne Entrepreneur Institute or you can visit our websites at pceinstitute.com. Call 360.417.6504 with additional questions. . The Incu~~{f!lnter M-39 ~~ ' - ';.' . ~~ - '~~,' t:' _ ~ ,~.~ . ,~, ,I " ,,'.,'1. ";'~. J,~.-: I _.J:,. ,~, / .\'1: i';' _:". t. ~, '""'~:_ ~~.: --;i.. '. ',.'/~ :.~~ - ,^ :2 ~. ?' ".\:'. ,. ~;"; -,C~';, ,: ,., ..., l~' - ~I ~ ":.1.. ,~')', -~' ~ .:-, t. .;-..: "-4.,>' ,~\ - !'::.~~:::' -:-. .; ,:"'L i ~; :" Peninsula College Entrepreneur Institute . Entrepreneur Youth Challenge 2009 Project Outline The following is a recommended outline for developing a comprehensive a business plan.. This outline can be used as a guideline for developing teams for the competition. assigning areas of responsibility in those teams, and for the development of the business plan itself. Mentors can also be assigned to help teams/individuals upon request. . I. Proj ect/Product/Service A.) Name B.) Logo/Image C.) Color and theme D.) Description E.) Model F.) Overall Cost II. Management A.) CEO - Chief Executive Officer B.) COO - Chief Operating Officer C.) CFO - Chief Financial Officer D.) Director of Sales and Marketing .. III. Market . Who is the customer? .. Where is the customer and how many are there? It Who is the competition? . Sales and marketing materials, brochure, business cards, etc. . Sales and marketing strategies IV. Operations A.) Facilities/location B.) Hours of operation C.) Layout and D.) Staffing v. Finance A.) Revenue 1. Price of product or service 2. Components of product or service 3. Quantity of sales 4. Total revenue per year B.) Expense 1. Labor cost .2. Product Cost 3. Debt service or lease cost 4. Insurance 5. Marketing budget 6. Supplies 7. UtiliHes . M-40 . ~Lincoln Center 905 W. 9th Street, Port Angeles, WA 98363 Lincoln Center Staff Meeting Minutes December 12, 2008 9:00am-10:30am Attendees: Lynnette Crouse, Denise Dahll, Jake Jackson, Bob Lawrence, Linty Hopie, Linda Rotmark, Action Items from the meetin Display rack on wall Bob with Peninsula College information Message Tablet on Bob Desk ASAP So staff can direct clients to PC rograms. So PC clients cap leave J;l1essages when Bob and Linty are out. F or security ASAP . Lock front doors Jake ASAP after 5:30 . Talk to students in All On-Going Culinary Arts Visitor Jake, Bob and ASAP Pass/Security Linda . Food services for clients/visitors Denise would like all of us to chat with students about work and life. . Lanyards w/visitor pass · Lanyards for staff (Linda?) · Si n~in odium Food availability when we have clients meet with us. ~ml!i~~~j To help students see pathway to college classes Jake, Denise ASAP .ft~t~!?ll$'tl@'X'( ." Connections with Bob students i).nd college rograms Vision Statement Partnering for success in a unique and innovative center Mission Statement Lincoln Center partners provide business and educational opPOltunities to prepare people for ecoJ1OlI1ic independence IVI-41 WSU SBOC Olympic Peninsula C"enter . 2008 InMKind Match Report In-Kind donation from the Clallam Business Incubator Description Amount Office space at Lincoln Center in Port Angeles including use of a conference room: 100 sf @ 1. 75s1 Total Match gnature for Clallam Business Incubator 2,100 $ 2,100 M-42 . . . M-44 . . . . ciallam County Economic Development Council ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ . Activities Report for the period July 1- December 31, 2008 For the City of Port Angeles 2008 Contract Julv 1- 31st, 2008 Published a Weekly Newsletter with information for businesses including classes and workshops, conferences and news releases from partner agencies along with meetings for the coming week that may be of interest to our members and contract partners. Hosted & participated in a full-day Eureka!Winning Ways (EWW) Workshop through our contractual work with Washington Manufacturing Services (WMS) Worked with other business services providers to develop a business resource directory. Spoke during public comment period at Port of Port Angeles strategic planning session. Meeting with EDC Officers and Clallam Business Incubator (CBI) Director, Jim Haguewood regarding proposed move of the EDC to the Lincoln Center Phone telecom with Nippon and WMS regarding energy audit Phone telecom with CTED regarding Innovation Partnership Zones (IPZ) in Washington State Attended the Worker Retraining Advisory Council meeting Attended PA Forward Meeting and discussed Railroad Avenue Flag project Phone telecom with WMS and EWW team, week 2 of Trailblazer Activities Meeting with Mike Schwenk, Pacific Northwest National Laboratory (PNNL) regarding commercialization for IPZ Attended the Port Angeles Chamber Board Meeting Gave a 2nd Quarter 2008 update on EDC work to the Sequim City Council. Gave a 2nd Quarter 2008 update on EDC work to the Port Angeles City Council Attended the Port of Port Angeles Master Waterfront Plan meeting. Attended the Access to Healthcare meeting Attended the EDC Board of Directors meeting Participated in a Trailblazer telecom meeting with WMS and the IPZ team Met with WMS representative to discuss next steps for EWW for the IPZ Presented to the Olympic Peninsula Entrepreneurs Network (OPEN) group meeting Met with Team Jefferson and WMS in Port Hadlock regarding IPZ activities Attended the Port Angeles Chamber of Commerce "Breakfast with the Governor" Was the Guest on the Todd Ortloff Show discussing EDC projects Meeting with Battelle, one of the IPZ Partners Met with representatives from the Office of the Insurance Commissioner regarding Catastrophic Health Insurance legislation Met with Port Commissioner to discuss IPZ work Attended the Peninsula Development Association Board of Directors meeting Attended the RC&D Board of Directors meeting Met with Port of Port Angeles regarding upcoming joint projects WMS and EDC met with Harold Norlund, Nippon Industries USA to discuss energy pilot program Continue business retention and expansion (BRE) activities Met with WMS representatives and the Access, Translation, Valuation (ATV) instructor in preparation for 2-day ATV Seminar Hosted 17 local entrepreneurs for the first Washington Manufacturing Services 2 day ATV Seminar (July 31 & August 1) Mailing Address: P.O. Box 1085, Port Angeles. Physical Location: 905 W. 9th Street, Suite 139 Lincoln.CJ:nt;.e}:. . Phone: 360/457-7793. Fax: 360/452-9618 . Website: www.c1allam.org IVI-40 dill/am County Economic Development Council . Activities Report for the period July 1- December 31,2008 For the City of Port Angeles 2008 Contract AU2:ust 1 - 31. 2008 }> Published a Weekly Newsletter with information for businesses including classes and workshops, conferences and news releases from partner agencies along with meetings for the coming week that may be of interest to our members and contract partners. }> Attended the Lincoln Center Executive Board Meeting }> Met with local businessman about a possible collaborative effort with a local entrepreneur }> Participated in Week 5 Trailblazer telecom for EWW }> Processed next steps with 17 innovation projects developed through ATV. Referred to resources and partner agencies. }> Attend the PA Forward meeting }> Participated in the 5th Trailblazer telecom as part of EWW }> Worked with the SCORE counselors on an ATV client }> August EDC Board of Directors meeting included a report on the new entrepreneur toolbox tested in July and a dialog about the status of industry cluster activities. }> Todd Ortloff Show - The EDC hosted guests Commissioner Jim McEntire, Manager Bob McChesney, and Council person Karen Rogers regarding NOAA in Clallam County }> Attended Port Angeles City Council meeting to learn more about the HarborWorks Public Development Authority's development and direction }> Attended the OPEN monthly meeting }> Met with clients in business development activities }> Met with the Port of PA and Battelle representatives regarding NOAA }> Attended the PABA meeting in support ofthe Entrepreneur Institute }> Attended the Sequim Chamber of Commerce meeting in support of the SBDC program }> Met with PA City Councilman Don Perry and Mayor Gary Braun, along with Russ Veenema, Diane Schostak and Sequim City Councilman Bill Huizinga to discuss tourism in Clallam County . Seotember 1- 30.2008 }> Published a Weekly Newsletter with information for businesses including classes and workshops, conferences and news releases from partner agencies along with meetings for the coming week that may be of interest to our members and contract partners. }> Attended the 1 st Annual IPZ Zone Administrator Meeting in Lynnwood }> Presented at the 2008 Governor's Conference on Economic & Workforce Development in Lynnwood about the IPZ Work in Clallam County }> Participated in a telecom with a WMS representative regarding next steps in working with our entrepreneurs. }> Attended in the Olympic Workforce Development Council Meeting in Silverdale }> Participated in a telecom with a local entrepreneur and a marketer regarding market analysis needs }> Met with the Business Assistance Tech Team (BATT) }> Participated in the EDC Bylaws committee meeting in Forks }> Attended the State Office of the Insurance Commission Leadership Meeting by special invitation }> Attended the PA Forward meeting }> Met with Sequim Gazette regarding the 2008 Annual Report tabloid }> Was a guest on the Todd Ortloff Show to update the community on the EDCs recent activities . Mailing Address: P.O. Box 1085, Port Angeles. Physical Location: 905 W. 9th Street, Suite 139 Lincoln.C;n1.,e,J:. . Phone: 360/457-7793. Fax: 360/452-9618. Website: www.c1alIam.org IVI-41O . C;i:l/l~m County Economic Development Council ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ . ~ Activities Report for the period July 1- December 31, 2008 For the City of Port Angeles 2008 Contract Made presentation to the Jamestown S'Klallam EDA Board about the new tools the EDC has to work with in their new model and the IPZ work Met with one of the ATV participants to discuss prototyping Attended the Bio-Energy in Clallam County Workshop presented by NW Seed Attended the Grand Opening of the Library/Media Center at Peninsula College Attended the HarborWorks Public Development Authority Special Meeting at Vern Burton Center. The Board of Directors met for their regular monthly meeting. Met with Pat Coate, Sequim Gazette regarding preparation for the 2008 Annual Report. Met with Peninsula Development Association Project Coordinator and Board President to work on 2008 CEDS update as part of their EDA grant requirements Attended the Sequim Housing Committee Meeting Met with Battelle to update them on work being done in the IPZ Met with Bob Spinks, Sequim Interim City Manager to discuss EDC activities Attended the 2009 Hood Canal Bridge Closure workshop held in Port Angeles Attended the Forest Cluster meeting held at Lincoln Center Met with Ann Avary, Jim McKenna and Lynn Longan regarding educational opportunities in the marine service industry Attended the Peninsula Development Association Board of Directors meeting Attended the North Olympic Peninsula RC&D Board of Directors meeting. Met with local businessperson in Sequim regarding IPZ activities October 1 - 31. 2008 Published a Weekly Newsletter with information for businesses including classes and workshops, conferences and news releases from partner agencies along with meetings for the coming week that may be of interest to our members and contract partners. Met with one of the ATV participants about progress on his products Met with WMS rep Michael O'Bryon and a local Port Angeles business West End Tour meeting with community and tribal representatives with Commissioner Doherty. Participants included the Peninsula Development Association, North Olympic RC&D, Habitat for Humanity ofClallam County, Peninsula College Entrepreneur Institute and the EOC. Presented to the North Central Washington Economic Development District in Chelan regarding Innovation Partnership Zone accomplishments Attended the Quarterly ADO/BRE meeting in Leavenworth Met with Sequim-Dungeness Valley Chamber of Commerce Director, Vickie Maples Met with Washington Manufacturing Services in Mukilteo Met with WWU's Research Center Director, Tom DOff Attended the 2008 Tourism Summit in Blyn The EDC Board of Directors held their regular monthly meeting Along with CTED reps met with local businesses Met with John Powers, Director Training and Workforce Development, Pioneer Human Resources in Seattle. Was a guest on the Todd Ortloff Show along with the Regional Coordinator of the Peninsula Development Association, Susan Bauer Staff attended the Brownfield Conference in Tacoma Mailing Address: P.O. Box 1085, Port Angeles. Physical Location: 905 W. 9th Street, Suite 139 Lincoln~C,fnter. . Phone: 360/457-7793. Fax: 360/452-9618 . Website: www.c1allam.org IVI-4 { C1allam County Economic OevelopmentCounciJ . Activities Report for the period July 1- December 31,2008 For the City of Port Angeles 2008 Contract ~ Made a presentation to the Sequim City Council for CY09 funding ~ Attended the Peninsula Development Association Board of Directors meeting ~ Attended the North Olympic RC&D Board of Directors Meeting ~ Along with Commissioner Doherty attended the Clallam Bay/Sekiu Community Meeting ~ Staff attended the NOAA P-MOC Leadership Team Meeting ~ Met in Mukilteo with Paul Humphreys, a consultant for WMS and two of the ATV participants about their projects ~ Attended the EDC Board Retreat November 1 -30.2008 ~ Published a Weekly Newsletter with information for businesses including classes and workshops, conferences and news releases from partner agencies along with meetings for the coming week that may be of interest to our members and contract partners. ~ Gave a quarterly update ofEDC activities to the PUD Commissioners at their weekly meeting ~ Attended the Olympic Workforce Development Council Executive Board meeting in Port Hadlock ~ Met with Peninsula College, Battelle, PNNL and WTC representative regarding the IPZ work ~ EDC staff attended the HarborWorks PDA meeting ~ Met with Sequim Mayor, Laura Dubois, regarding economic development ~ Attended the LMEA Conference in Lacey ~ Attended the Port of Port Angeles Commissioners meeting ~ Attended the City of Sequim's City Council meeting ~ Participated on a telecom with the Workforce Training & Education Coordinating Board on the High Skills, High Wages Strategic Fund grant program Qoint grant program with the Workforce Development Council) ~ Met with local businesspersons regarding their business issues. ~ Attended the Worker Retraining meeting at Peninsula College. ~ Attended the First Federal Community Dividend program workshop ~ Visited businesses within business retention and expansion activities ~ Attended the Innovation Summit with the Economic Development Commission in Port Hadlock ~ Attended the Peninsula College Leadership Forum . ~ On the Todd Ortloff show with two of our SCORE counselors talking about their services ~ Attended the Business Forum with our State Legislators at the Longhouse ~ Attended the Access to Healthcare meeting. ~ Met with Sequim businessman regarding economic development ~ Met with Kenmore Air representatives ~ Met with Port Angeles business as a BRE (Business Retention and Expansion) activity ~ Performed BRE activities around the county. ~ Attended the RC&D Executive Committee meeting. ~ Attended a Representative Kevin van de Wege tour at Battelle in Sequim. . . Mailing Address: P.O. Box 1085, Port Angeles. Physical Location: 905 W. 9th Street, Suite 139 LincolnK7fn~8 . Phone: 360/457-7793. Fax: 360/452-9618. Website: www.c1alIam.org - . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ . Clal/am County Economic DevelopmentCounc:il Activities Report for the period July 1- December 31,2008 For the City of Port Angeles 2008 Contract December 1 - 31. 2008 Published a Weekly Newsletter with information for businesses including classes and workshops, conferences and news releases from partner agencies along with meetings for the coming week that may be of interest to our members and contract partners. Met with a Sequim business regarding membership with the EDC Attended in the North Olympic Peninsula Skills Center (NOPSC) meeting at Lincoln Center Attended the HarborWorks Public Development Authority meeting Attended the Peninsula Development Association Board of Directors meeting Attended the RC&D Board of Directors meeting Met with Michael 0' Bryon from WMS Attended the Sequim Affordable Housing meeting Attended the Sequim City Council Meeting Attending the PA Forward Meeting Attended HarborWorks Public Development Authority Special Meeting at PA City Council Chambers Met with local businesses in Sequim and Port Angeles Spoke at the Port Angeles Realtors Association meeting Met with Lynn Longan, CTED and discussed CERB programs Attended the Lincoln Center Staff meeting Guest on the Todd Ortloff Show with Linty Hopie from the Entrepreneur Institute Met with Sequim business person regarding alternative funding for entrepreneurs Met with PA Forward subcommittee to plan January 8 Business Forum at Vern Burton Talked to NW Cooperative Director about CDBG Funding for mobile home parks in Forks Met with possible business mentor for Innovation Partnership Zone entrepreneurs Met with new business opportunity for Clallam County who wanted to know more about innovation and entrepreneur activities in region Attended the EDC Board of Directors meeting Worked with local entrepreneur's representative. Participated on a PA Forward Planning Committee for business forum on January 8. Met with Sequim Gazette Editor regarding EDC Annual Report article contributions and cover design. Facilitated conversation about possible site selector requirements for data center Mailing Address: P.O. Box 1085, Port Angeles. Physical Location: 905 W. 9th Street, Suite 139 LincolnkC,fn1;,e,t. . Phone: 360/457-7793. Fax: 360/452-9618. Website: www.clallam.org IVI-4~ M-50 . . -l ! . . RAINFALL . <I)' UJ ::r u 3;' ...J ...J ~3 Z <( !l:1 ,.. FH\ "'" ,v, 0'" ,.,., '<0 . M-51 1'--.', '" ,.,';";^,,wu;;,'~, IV"'-' ;';'--"~_ ,,';""~:;" ELECTRICAL USAGE . *' uJ Cl 50 <(~ (/):1: ::I s: w ...J~ 5g a::::JO t;:ii: uJ~ ...J ,. uJ !O 0' ,. t1 12 7. 2007 WlI 2008 AVERAGE ELECTRICAL USE LAST YEAR TO DATE (M Kwh! J"HIS '(EAR TO DATE (M I<wh 59.9335. 61.1556 TEMPERATURE 00: :ro !.... 00: . uJ so a::~ ::Iu. 1-11) ~ <II 40 UJ ~ +.... ~ e. 3) :>>~ I- 2U :?? ':l{j: ..... FEll ""'" .,.R w.v JU. JUL AUG SEP OCT N<)V DEC ::;:2007 1iil2008 - 10 Year ~-~- 'REGIONAL TRANSFER STATION DISPOSAL :, TONNAGE RECElVED " THIS YR TO DATE (TONS)! 56.643 LAST YR T() DA"!"E (TONS~ 59,150 County I 42.1% RecyCling 4.8% " . M-52 "*l.",::!....)J~.lr~,.I<<..m:.l::{Y~-.'.l!.WO;; . . . PUBLIC WORKS & UTILITIES DEPARTMENT QUARTERLY REPORT WATER Responded to customer service requests Repaired 6 water service leaks Repaired 11 water main breaks; Assisted contracters as needed Replaced 101 water meters; Flushed water mains Performed required Deptartment of Health testing Renewed 1 water service; Replaced 1 fire hydrant Performed utility locates as requested Renewed 1 fire hydrant WASTEWATER c:OLLECTION Assisted Water Crew with several main break repairs Television inspection of the storm line at the old Light Operations building Cleaned pump stations #4 and #10 Installed rebuilt pump #2 at pump station #10 Peltormed utility locates as requested; Inspected CSO sites WASTEWATERTR~TMENT NPDES monthly discharge monitoring report showed no violations Worked with local dischargers on pretreatment issues Performed process control on secondary treatment system Completed monthly 0 & M on leachate collection and treatment systems Conducted CSO sampling and inspections per new Pollution Prevention Plan Installed temporary CSO flow meter (demo) at CSO 006 Submitted 0 & M manual update confirmation to Dept. of Ecology Submitted first draft PALF biannual groundwater report to Aspect Consultants Attended ESCI safety training; ORCM inspected the PALF gas system Attended demonstration of a manhole lift system at the WWTP Superintendent passed the VWJ Collection Specialist 2 license EQlJIPM~NT SERVICES Snow equipment mounted and tested Tire chains and supplies inventoried and ordered One mechanic out on medical leave 8/4/08 to 11/20/08 Replaced backhoe boom base DW1756 Dump truck differential and axle replaced ST1579 Maintained snow equipment during snow emergency 883 Total mechanic hours billed for 7/1/08 to 9/30/08 Completed 331 job orders .. -.. H.. --~ [lGHTOPERATioNS Repaired 54 street lights Performed 11 service connections Performed 485 electrical inspections Completed 121 utility locates 8th Street bridge wood pole removal (8th & Pine) replaced with fiber glass poles Elwha Water Treatment Project Boat Haven Overhead Rebuild Projee!; Vaney Reserve SUbdivision . $OUD WASTE . Wildlife meeting with USDA representative . Regional Transfer Station and Blue Mountain drop box recycling: 282.5 tons . Tons collected: 286 recycling. 197 yard waste, 211 cardboard, and 56 glass . Joint Solid Waste Advisory Board meetings . Conducted monthly safety meetings . Participated in field trips to research new collection equipment . Quarterly meeting with Waste Connections STREE1$ .&~ARK$, . Repaired aspha~ and concrete utility cuts: Patched potholes citywide . Planted Boxwoods at the Carnegie building; Ordered new trees for Downtown . Re-radius corner at 16th & N; Dugout and patched Marine Dr. and Valley SI. . Traffic control for various Street maintenance activities . Performed repairs on City Hall. the Vem Burton. the Senior Center. and the Pool Assisted with Crabfest; Installed Christmas tree at Conrad Dyar Fountain . Assisted with burials, ground maintenance, and equipment servicing at Cemetery . Turf mOv.1ng, weed eating, edging parks & facilities, cleaning of leaves all around . Citywide-mowed/graded/graveledlground/eductedlsweplla pplied herbicide . Snow plowed and dispersed ice melt on sidewalks at City facilities . Installed 280 lineal feet of 12" HDPE stormline along Fairmount Avenue . Added third tank to Magnesium Chloride system for anti-icing (now 12,000 gal capacity: Beautification - Ordered new plantings for the Senior Center . Cleaning up slides along the Waterfront Trail; Inspected fields, facilities, and playgrounc . General sign, building, and key maintenance, and curb painting - citywide Dead animal control citywide; Adopt a Highway and illegal dump trash pick up Attended one day general safety training at the Council Chambers . Wor!<ed on Elks pickleball courts; Removed Lincoln Park tree damaged from fire . Received and placed new donation planter (Rotary) at the Estuary . Repaired Marine Dr/2nd St alley between Truck Route and Tumwater bridge . Restroom cleaning and litter pick-up; Graffiti removal; Planted new downtown trees . Monthly crew safety meetings; Tailgate safety meetings at job sites .I;NGfNFEgIN~.. .. . 8th Street Bridge Replacement construction . Planning support for Water System Plan . Elwha Dam removal mitigation . Elwha Treatment Plant Transformers puchase 16th Street Sidewalk design . Gateway Project construction . Stormwater Phase II program implementation Private Developments construction inspection . IT HVAC construction . Update Permit Review Process Phase I CSO Project design . Dry Creek Bridge 1 Discovery Trail design Subdivision Reviews M-53 CITY OF PORT ANGELES-RECREATION DIVISION . HOTEL/MOTEL GRANT REPORT FOURTH QUARTER REPORT OCTOBER 1-DECEMBER 31,2008 We, at the Port Angeles Recreation Division, have been very busy during the fourth quarter of 2008 with recreational activities that have brought additional visitors to Port Angeles. In keeping with our goal to impact tourism through the promotion and hosting of recreational events, we respectfully submit our Fourth Quarter Report. During the fourth quarter of 2008, Hotel/Motel Grant Funds helped make possible three basketball tournaments, one for men's teams and two for youth teams. The Talking Rain Classic, an invitational tournament for men's basketball teams, was held November 1 st and 2nd. Six teams took part, including three from out-of-town. Our two youth basketball tournaments in November and December had the largest turnout ever for those months. The Tipoff Tourney, held November 8th and 9th, attracted a total of 25 boys' and girls' teams, including 19 from out of town. The Holiday Hoops tournament, held December 13th and 14th, had 24 teams participate, 18 of . those from out-of-town. 4th Quarter Sports Events Date Event Total Out-Of-Town Teams Teams November Talking Rain Sparkling Water 6 3 1-2 (adult basketball) November Tipoff Tourney 25 19 8-9 (youth basketball) December Holiday Hoops 24 18 1 3-14 (youth basketball) All told, the three events held in the 4th Quarter of 2008 to bring people to Port Angeles accounted for about 800 players, coaches, and spectators spending one or two nights in town, with a direct economic impact of over $90,000.00 to the community. . M-54