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HomeMy WebLinkAboutAgenda Packet 01/22/2002 ------- I. FORTANGELES WAS H I N G TON, U. S. A. CITY OF PORT ANGELES CITY COUNCIL SPECIAL MEETING CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Wiggins Councilman Braun Councilman Campbell Councilmember Erickson Councilman Headrick Councilmember Rogers Councilman Williams Staff Present: Manager Quinn Attorney Knutson Clerk Upton B. Collins M. Connelly G. Cutler D. McKeen T. Riepe Y. Ziomkowski III. PLEDGE OF ALLEGIANCE: NIA ( Led by: ~ ~ V' v'/ V J' January 22~ 2002 ~~p.~. Other s~Presen~ ~. ~~ ~ " J CITY COUNCIL GOALS - OBJECTIVES - PROGRAMS / PROJECTS (Adopted 12/18/01) 2002 - OUR COMMUNITY WORKPLAN GOAL: FINANCIAL STABILITY Provide consistent and quality municipal services through the adequacy, utilization, and development of financial resources that maximize return on investment, leverage of outside sources, and equity for local taxpayers. Update and improve long-range financial projections, data analysis, and trend profiles to facilitate strategic forecasting. A void diminishing operating reserves and maintain fund balances at prescribed policy levels. Evaluate capital equipment replacement and capital facility support with a long-range plan. Minimize potential tax, fee, and utility rate increases while reviewing staff and operations to maximize effectiveness. Pursue outside grants and loans whenever feasible. Resolve litigation and minimize financial impact on the City. Update records management/imaging services. **** Refinance and/or redevelop LID211 (Del Guzzi), along with other potential issues, to improve finances and reduce long-term debt liability **** Restructure the Budgeting format to a Program\Performance base and narrative (Not to be completed in 2002) -1- **** Stabilize the Fine Arts Center Budget and broaden revenue support for continuing operations **** Evaluate the financial system software and hardware proposals for operational implementation *** Pursue outside funding sources/grants for capital projects like the Downtown Convention Center, Downtown Parking, planning phase of the Pool Renovation, facilities such as the Fine Arts Center and Marine Life Center, Lauridsen Boulevard bridge, 5th & Race signalization, Ennis Creek bridge, non-motorized improvements, and the Carnegie Library building renovation ** Evaluate equipment replacement fund and develop a strategic plan Maximize modern technology to enhance recognition and collection of revenue Evaluate changes to business licenses regulation Explore options for fire apparatus equipment replacement Analyze water and wastewater utility rate structure Utilize new standards and criteria to determine City's net worth and needs Implement GASB 34 accounting standards and requirements into our financial system Establish a community-supported Medic I Foundation to enhance emergency medical services and public education through private donations Increase revenue for Ocean View Cemetery operations through increased marketing efforts Explore the feasability of establishing a long term, perpetual maintenance fund for the Cemetery Seek appropriate and competitively-priced revenue and savings opportunities Negotiate "family wage" labor agreements which value personnel while retaining long- term financial stability and predictability Aggressively seek to generate income and reduce expense of City Surplus equipment and real property -2- GOAL: INTERGOVERNMENTAL RELATIONS Promote communications, legislative influence, and agency cooperation with all public entities on the North Olympic Peninsula, as well as State, Federal, and Tribal agencies which impact our community and environment. Interact with other public agencies and their staffs through coordinated meetings in a productive, professional, and participatory process that enables cooperation, fiscal economy, and effective results which serve our community. Protect the City's water system as it relates to impacts of the Elwha River dam removal project. Coordinate major capital projects, financial impacts and resources, and strategic goals to promote a commonly shared vision for the future development of our community and region. ******Pursue Interlocal Agreements for Urban Services in the UGA with the County, PUD, Fire * District, and other service purveyors ******Schedule regular joint meetings with other jurisdictions * *** Coordinate and support Elwha mitigation efforts involving Elwha water protection through agreements with the National Parks Service, Lower Elwha Klallam Tribe, and other agencies *** Implement the bilateral compliance agreement with the Washington State Department of Health concerning GWI and seek alternatives to construction of a water filtration plant *** Obtain a 5-year renewal permit for landfill operations and continued execution of the Wildlife Hazard Management Plan *** Implement City Standards in the UGA for plans review, development, testing, and other areas of operational efficiency. Continue agency cooperation on personnel, efficiency, shared resources, etc. -3- Develop a comprehensive marine emergency response plan and service agreements Coordinate with Clallam County staff on the development of a strategy for telephone services and IT . Pursue an Interlocal Agreement with Clallam County for Revenue-Sharing associated with the UGA service area Develop an information database of emergency services information accessed through wireless support Continue agency cooperation on personnel, efficiency, shared resources, etc. GOAL: QUALITY MUNICIPAL SERVICES Organize and provide municipal services that are oriented toward meeting the needs of our citizens, effectively utilizing available resources, and achieving improvements in our community's quality of life. Assure that community support services are provided, within available resources, to aid those segments of our community most in need such as the elderly, disabled, children, and others needing assistance. Promote emergency preparedness and provide consumer safety information to enhance the public welfare. Strategically plan municipal services to maximize their efficiency and effectiveness. Update, modify and enforce local regulations and codes which reduce nuisances, improve permit processing, and orients regulations in a more user-friendly direction. ******Develop Stormwater Management strategy and program with utility-type funding options ******Survey the community as to the effectiveness of City services -4- **** Revise the 5-year pavement management program and continue the chip seal and street overlay program *** Strengthen the one-stop permit process through user-friendly code language and assigned staff liaison for significant projects *** Complete the construction of the Black Diamond reservoir cover and install a new disinfection system - 2002 Success *** Construct the Peabody Heights reservoir cover ** Implement a Co-composting Operations Plan to handle biosolids and yard waste ** Replace the Spruce and McDougal Street Fire Pump Stations ** Clean the interior of the water reservoirs - Complete Develop an information database of emergency services information accessed through wireless support Initiate a WRlCOPS study of police services to promote organizational effectiveness Implement cost efficiencies with District Court such as e-mail for documents, fine allocations and recovery of court costs where possible Execute phase II and III of the 300 gallon to 90 gallon conversion program for residential refuse collection Replace major portions of the concrete water main transmission service Complete Phase III of the Water Supervisory Control and Data Acquisition ( SCADA) System Implement the Water Comprehensive Plan upon State Health Department's approval Design the project to re-conductor Valley Street Construct and update electrical services through line replacements, transformer upgrades, undergrounding, etc. to assure quality service and reliability Reduce the combined sewer overflow discharges into Port Angeles Harbor Rebuild wastewater pump stations 1 & 3 Obtain new NPDES person for WWTP operations -5- Install a sanitary sewer to the Loomis Building at Lincoln Park Continue Parks Maintenance Plan through miscellaneous irrigation projects, landscaping, facility maintenance Reduce the occurrence and severity of Emergency Incidents through tactical training, inspection, smoke detectors, public education, and strategic planning for risks Develop procedures for a Customer Assistance Program through the Fire Department to assist "needy" victims of emergency situations Increase Senior Center membership by 5% Develop an Alarm Ordinance to deal with the incidence of false alarms Explore the feasibility of a Reserve Police Officer Program Complete Phase I (phone # and Cell site) wireless installations through PenCom Design the project to re-conductor Valley Street Replenish the armoring in cooperation with the Corps of Engineers on Ediz Hook to protect the infrastructure GOAL: EMPLOYEE EXCELLENCE Expand programs and policies that enhance the work environment, stimulate employee performance, and promote customer service to assure the provision of quality municipal services and prepare our employees for the future challenges in municipal government. Expand leadership training and development for employees. Evaluate the Customer Commitment Program and related impacts. Integrate the city's Statement of Values into the workplace. Improve the effectiveness of employee incentive programs. Integration of employees and work divisions into cohesive teamwork and organization -6- **** Administer and negotiate contract negotiations for labor contracts with Teamsters Non- Sworn staff, IBEW #997, and AFSCME **** Continue Leadership Academy training courses and participation with outside agencies *** Encourage Department-wide training and retreats for organizational development *** HR Resources Selection Procedures will be selectively centralized for recruitment, screening, interviewing, and reference checks for hiring decisions *** Refocus the efforts of the Customer Commitment Steering Committee (Employee Executive Committee) Provide annual or semi-annual workshop/retreat with Council to clarify goals/projects/performance Review and prepare procedures and policies consistent with proposed new WISHA Ergonomic Regulations Conduct Diversity Awareness Training Review and prepare procedures and policies consistent with proposed new WlSHA Ergonomic Regulations Update of the City's Personnel and PolicylProcedures Manual GOAL: COMMUNITY DEVELOPMENT Develop policies and promote implementation measures that enact our Comprehensive Plan, preserve the character of our community, and provide the necessary public facilities and infrastructure consistent with our vision for the future. Monitor efforts and impacts associated with utility legislation, financing, and operations. -7- Maintain, replace, expand, and improve necessary public facilities and infrastructure to serve and protect the community's needs within available resources as established in the Capital Facilities Plan. Review and evaluate the feasibility and cost / benefits of fiber optic expansion, or other technological source, to provide broadband services, other advanced technology services, and advanced communication and information services to the community. Update and prepare comprehensive plans and strategies to guide our future capacity, quality, design, and capitalization of public facilities and infrastructure. Comply with intergovernmental regulations and goals that impact our provision and operation of public utilities. Develop a property management plan for all land and facilities which provides inventory and information suitable for proactive decision-making. Evaluate the options and impacts of expanding the UGA and corresponding annexation plan. Establish a regular maintenance program for City facilities with a comprehensive assessment and replacement analysis completed on a periodic basis. *** Implement (modify) the Telecommunications Plan for providing Fiber Optics - leverage private/public *** Construct Laurel Street slope stabilization project *** Commence design of the Southeast reservoir for the high zone system with the cooperation of the Clallam PUD ** Annexation Plan public outreach and education to be completed, and recommendations to the City Council for final authorization ** Expand the UGA to Deer Park area ** Complete the Carnegie Library improvement project and partner with the Historical Society for museum operations ** Reactivate the Morse Creek Hydro Facility via lease with private sector and complete environmental reviews -8- ** Conduct a Pool Project feasibility study ** Prepare a "Domestic Terrorism Vulnerability & Threat Assessment" Plan of operations and risk assessment to our community * Update the Comprehensive Plan per the 5-year GMA review with an emphasis on the Harbor/Downtown Planning area * Update the Comprehensive Plan for Parks, Open Space, and Facilities * Ice skating rink Update Regional Transportation Plan, CIP, Shorelines Master Program, Zoning, etc. Finalize the contract for the 8th Street Restoration Project Improve stormwater discharge at vicinity of Crown Park Reduce the combined sewer overflow discharges into Port Angeles Harbor Negotiate floating easement across Rayonier property for Centennial Waterfront Trail (executed) and secure the trail from interference with the cleanup effort on site Complete the installation of Friendship Bridge at Valley Creek Estuary Inventory all City-owned property and facilities for utilization Complete design of the Port Angeles Fine Arts Center "Front Yard" Plan Replace playground equipment at Lions and Erickson Parks Replace tennis court fencing at Hazel Porter Kiel Park Explore the potential for development of an outdoor skate park for area youth Install a sanitary sewer to the Loomis Building at Lincoln Park Update the Shoreline Master Program per the Pentec Environmental Habitat Assessment Study and Path A Guidelines drafted by DOE Construct a traffic signal at Fifth & Race Construct the sidewalks along Front and First near Golf Course Road, "I" Street Develop a facility and program plan to improve the use of the Long House at Lincoln Park -9- GOAL: ECONOMIC DEVELOPMENT Stimulate the community's economy through a combination of policies and programs which diversify the economic base, support the community and resource-based activities, provide adequate infrastructure and support, promote the opportunities for high technology and innovative applications for our business and industrial base, and establish the community's prominence as the service and activity center of the North Olympic Peninsula. Implement comprehensive community support programs that recommend economic development strategies and projects to the City Council and provide timely informational reports on economic activity. Collaborate with other agencies to promote a timely cleanup and redevelopment of the Rayonier site that serves the best interests ofthe corporation and community. Cooperate with the Port of Port Angeles to stimulate and develop Port property and support the proposal of an Airport Industrial/Business Park. Support efforts of the Economic Development Council, Port Angeles Downtown Association, Chamber of Commerce, Visitors and Convention Bureau, and other community agencies to create a positive business climate that stimulates private investment. Promote tourism and establish linkages with Victoria, B.C., Puget Sound cities, and other Cascade area communities to enhance economic opportunities. Revitalize the downtown core and create an economic partnership with local business that encourages economic vitality, encourages pedestrian interaction, and incorporates the objectives of the "Main Street" model. Explore opportunities to support and promote the economic diversification ofthe community, especially in areas of advanced technology, marine industrial, telecommunications, and other potential businesses that can expand our local economy. Promote participation in public/private partnerships in order to leverage opportunities for outside capital investment, consolidate resources, and seek creative financing. **** Market Del Guzzi property and develop business plan for use -10- *** Secure the site and construction for the Gateway Project *** Implement the master plan for land use ofthe landfill area after its closure in 2006 *** Coordinate with the Chamber, Port, Downtown Association, and other stakeholders on a Waterfront Vision ** Evaluate Conference Center Proposals and establish a public climate for a successful project * Evaluate changes to business licenses regulation Sappho Gap project infrastructure developed with public agency/private participation (Objective brought to Programs/Projects) Revitalize the downtown core and create an economic partnership with local business that encourages economic vitality, encourages pedestrian interaction, and incorporates the objectives of the "Main Street" model. Institute Small-Business Incubator Project (Aggressively) pursue outside finding sources/grants for capital projects like the Downtown Convention Center, Downtown Parking, planning phase of the Pool Renovation, facilities such as the Fine Arts Center and Marine Life Center, Lauridsen Boulevard bride, 5th & Race signalization, Ennis Creek bridge, non-motorized improvements, and the Carnegie Library building renovation Refinance and/or redevelop LID211 (Del GUzzi), along with other potential issues, to improve finances and reduce long-term debt liability Explore the potential for development of an outdoor skate park for area youth, includes roller blades, skate boards, and ice rink Enhance web-page and explore portal use of information kiosks to provide community information and promote City programs Coordinate special events programming through a "one-stop process" Initiate special event promotions to stimulate tourism such as the inaugural Port Angeles Mountain Bike Rendezvous to be scheduled in October -11- GOAL: COMMUNITY LIVABILITY Protect, preserve and enhance the quality of living within our community which fosters a commitment toward excellence in environmental, cultural, social, and physical benefits to our citizens. Promote responsible efforts of forest management, fish preservation, and other programs that preserve, protect, and balance our community's livability with our natural environment, while stimulating economic activity and family wage jobs. Research and adopt as necessary new ordinances that improve community aesthetics and welfare through responsible enforcement and regulations as well as heightened community awareness (Drug Treatment Centers, Cellular Tower regulations). Acknowledge citizens for civic contributions and public service on Boards and Commissions. Promote our annual clean-up and recycling events through improved results and increased participation. Evaluate the usefulness of neighborhood planning. Enhance our Recycling and Yard Waste Programs. **** Revise Fire Alarm Ordinance to allow for consistent interpretation and application *** Increase volunteer support for improvements and maintenance of the Waterfront and Centennial Trails *** Initiate a Police Department awards ceremony for staff and volunteers Continue Watershed Planning efforts with planning agencies and coordinate with local committees such as WRIA 18, EMMT, and LEG Evaluate neighborhood planning process Coordinate with other agencies in ESA regulations compliance and NMFS 4( d) rule -12- r Review feasibility of accepting septage at the WWTP Develop and implement a Playground Safety Inspection Program Update the Critical Areas Protection Ordinance per Clallam County functional approach to best available science GOAL: COMMUNITY RELATIONS Enhance citizen - government communication in order to promote a more responsive and accountable municipal organization which functions with understanding and support for its constituency. Improve the governments access programming and information available on Channel 21 (access channel) to promote topics of interest, information and welfare to the community. Strengthen community participation and interaction in local government affairs. Develop performance measures to gauge the effectiveness of municipal services and customer satisfaction. Utilize technology to improve informational exchange and communications between the City and its customers. **** Incorporate performance measures into the annual budget process **** Enhance Police contact in a positive fashion with area youth, especially those at-risk, through a series of educational forums at local youth facilities *** Explore use ofIntemet for utility billing/financial transactions *** Develop an ad-hoc committee concerning the feasibility of instituting Medic II citizen first aid classes *** Continue CA T5 wiring in City Hall to enable voice-over Internet and video conferencing -13- ~ , *** Explore the feasibility of broadcasting City Council and other public meetings on Channel 21 Enhance web-page and explore portal use of information kiosks to provide community information and promote City programs Coordinate special events programming through a "one-stop process" Seek additional opportunities to enhance awareness of community history such as renovation as well as restoration of valued and unique sites G:\EXCHANGE\CITYMGR\goa1s0 12202. wpd Priorities set at City Council Meeting of January 22, 2002 -14-