HomeMy WebLinkAboutAgenda Packet 02/02/2010• 'PORT ANGELES CITY COUNCIL REGULAR MEETING
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WASHINGTON, U S A
February 2, 2010
I. CALL TO ORDER - REGULAR MEETING: • 4 Z
II. ROLL CALL:
Other Staff Present:
Members Present:
✓ T�' p.'f ex—
Mayor Di Guilio
✓ .S- S 6
Councilmember Collins
✓
Councilmember Downie
V
Councilmember Kidd
✓
Councilmember Mania
l/
Councilmember Nelson
✓
Councilmember Perry
✓
Staff Present:
Other Staff Present:
Manager Myers
✓ T�' p.'f ex—
Attorney Bloor
✓ .S- S 6
Clerk Hurd
AV --
G. Cutler
V
T. Gallagher
D. McKeen
l/
N. West
✓
Y. Ziomkowski
✓
III. PLEDGE OF ALLEGIANCE:
Led by: N&.c^
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PQRTAI GELES CITY COUNCIL REGULAR MEETING
WASHINGTON, U S A Attendance Roster
DATE OF MEETING: February 2, 2010
LOCATION: City Council Chambers
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AGENDA
CITY COUNCIL MEETING
CITY OF PORTANGELES 321 East 5th Street
�`- WASHINGTON, U s. A. February 2, 2010
SPECIAL MEETING — 4:00 p.m.
REGULAR MEETING — 6:00 p.m.
AGENDA ITEM
First
RECOMMENDATION,;
Page
Note • The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best
serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the
following:
A. CALL TO ORDER — SPECIAL MEETING AT 4:00 p.m. — Work Session / Orientation & Training Session
CALL TO ORDER — REGULAR MEETING AT 6:00 p.m.
B. ROLL CALL
PLEDGE OF ALLEGIANCE
SELECTION OF DEPUTY MAYOR
PUBLIC CEREMONIES/PRESENTATIONS &
EMPLOYEE RECOGNITIONS
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PUBLIC COMMENT. This is an opportunity for members of the public to speak to the City Council. To allow time for the
Council to complete its legislative agenda, comments should be limited to no more than S minutes per person and a total of IS
minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following
any public comment, the Mayor may allow time, limited to five minutes, for response from City Councilmembers and/or City
Staff.
C. CITY COUNCIL COMMITTEE REPORTS
D. WORK SESSION
1. Federal Funding Appropriations
D-1
1. Conduct work session.
E. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager
or Council member
F. ORDINANCES NOT REQUIRING PUBLIC HEARINGS
1. Lighting and Conservation Funds Ordinance Amendments
F-1
1. 2nd Reading; Adopt Ordinance
2. Electric Utility Service Fee Ordinance Amendments
F-5
2. 2nd Reading; Adopt Ordinance
3. Western Urban Growth Area (WUGA) Connection Fees
F-9
3. 1 'Reading; Continue to Feb. 16, 2010.
Ordinance Amendment
G. RESOLUTIONS
1. City Council Rules of Procedure
G-1
1. Approve Modifications; Pass Resolution
2. Resolution in Opposition to 3 Year Agreed Order between Dept of
G-7
2. Pass Resolution.
Ecology and Rayonier. (exact wording to come)
• NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
February 2, 2010 Port Angeles City Council Meeting Page - 1
AGENDA ITEM
First
RECOMMENDATION
Page
H. OTHER CONSIDERATIONS
1. Amendment No. 6 to Brown & Caldwell Professional Services
H-1
1. View Presentation; Approve
Agreement.
2. Appointment to Harbor -Works Public Development Authority
H-3
2. Appoint Boardmember
Board of Directors
I. PUBLIC HEARINGS - QUASI-JUDICIAL
(7:00 P.M. or soon thereafter)
J. PUBLIC HEARINGS — OTHER
(7:00 P.M. or soon thereafter)
1. Lipman — Stone Street Vacation / Public Hearing Rescheduled
J-1
1. Public Hearing Rescheduled to March 2, 2010.
K. FINANCE
1. Humane Society Contract
K-1
1. Approve
L. CONSENT AGENDA
1. City Council Meeting Minutes of Jan 9, 19, 20, 2010; Oct. 12,
L-1
1. Accept Consent Agenda.
Nov. 20, 2009.
2. Expenditure Approval List from 1/9/10 to 1/22/10 for $939,690.70.
L-11
3. Consultant Agreement for Dry Creek Bridge & Trail — Phase 2,
L-40
Project 05-31
4. Department of Ecology Coordinated Prevention Grant
L-42
5. Shoreline Master Plan Grant Agreement
L-44
6. Wireless Mobile Data System Grant Application
L-74
7. Lipman -Stone Street Vacation — Resolution to Re -Set Public
L-75
Hearing
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M. INFORMATION
City Manager Reports:
1. Finance Monthly Newsletter
M-1
2. Parks, Recreation & Beautification Cmtte. Minutes — Dec. 2009
M-5
3. Public Works Contract Status Report
M-8
4. Public Works Grants & Loans Status Report
M-9
5. Clallam Business Incubator — 4"' Quarter Report
M-10
6. Clallam Economic Development Council — 4th Quarter Report
M-13
7. Community & Economic Development Dept — 2009 Yearly Report
M-15
N. EXECUTIVE SESSION -
O. ADJOURNMENT -
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in
order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City
Council may choose to seek public opinion through the public hearing process.
•
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
February 2, 2010 Port Angeles City Council Meeting Page - 2
environment & water
Stormwater responsibilities and
funding
As reported last week,AWC continues
to work with the environmental
community and the counties seeking
a dedicated funding source to help
our 100 largest cities meet federal
and state mandated stormwater
management and clean up obligations.
Securing a dedicated funding source is
a top legislative priority for AWC.We
encourage cities that would benefit
from additional funding to share your
needs with your legislators. Let them
know specifically how you would use
additional funds from the state.
The bill from last year, SHB 1614,
would establish a permanent
stormwater account funded by a $1.501
barrel fee on oil shipped to refineries.
Grant funds would be made available
to any NPDES Phase I or Phase II city
or county to help implement local
stormwater management activities
or projects. Funds would be available
in two separate bins — one to fund
obligations under the permit and
another to fund projects that retrofit
existing systems or sites to produce
lower impacts from stormwater.
AWC has always stated our interest
is securing a dedicated funding source.
We are flexible on how the dedicated
account is funded. Discussions continue
on what that source might best be.
Concerning the implementation
of the national pollutant
discharge elimination system
municipal separate storm sewer
systems permit (HB 2839)
Of the 98 NPDES Phase II cities in
Washington, Pullman is one of ten that
the Department of Ecology (DOE)
decided in 2007 should be required to
get a stormwater permit, even though
they are not specifically required to
do so under federal Iaw.The federal
Clean Water Act requires urban and
urbanizing areas of certain sizes and
residential densities to obtain a permit,
and to manage stormwater according to
permit conditions. States have discretion
to add others that closely meet those
size or density standards.
Pullman and nine other cities (Port
Angeles, Aberdeen,Anacortes, Centralia,
Oak Harbor and Port Angeles on the
westside and Ellensburg, Moses Lake,
Pullman, Sunnyside and Walla Walla
on the eastside) are not specifically
required to comply but were added
by DOE following a long public
involvement process.
HB 2839 was introduced by Pullman's
legislator, Rep. Susan Fagan (R -Pullman).
The bill seeks to delay Pullman's
obligations to meet NPDES Phase II
requirements until 2014.
This bill is scheduled for a public hearing
before the House Ecology & Parks
Committee on January 26 at 10 am.
4 AVJC Legislative Bulletin—january 22,2010
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GELES
DATE: FEBRUARY 29 2010
TO: CITY COUNCIL
FROM: KENT MYERS, CITY MANAGER
SUBJECT: FEDERAL FUNDING APPROPRIATIONS
Summary: We have been informed by the staff from our Congressional offices that they are currently
accepting requests for federal funding appropriations until February 12. Before a lot of staff time is
invested in preparing the appropriations requests, I want to have City Council's direction on applying for
this federal funding.
Recommendation: City Council designate the Ferry Terminal Upgrades and the Waterfront Promenade
Improvements with the highest priority for requesting federal funding appropriations, and submit back-up
appropriation requests for two projects being the Lauridsen Boulevard Bridge Replacement, and trail
improvements to a section of the Waterfront / Olympic Discovery Trail. Additional information on these
projects will be provided during the work session.
Background / Analysis: In the past the City has had success in getting federal appropriations for critical
City improvements. With the limited availability of state and local funding, federal funding is very
important to assist with the financing of major projects. The Gateway is the latest example of federal
funding assistance and we do not expect to get any additional funding for the Gateway beyond the recent
appropriations that was approved.
In talking with the staff members from our Congressional offices, they believe that the ferry terminal
upgrades along with the promenade improvements are very visible, and needed, community improvements
that would be competitive for federal funding assistance. In order to improve our chances of getting funded
for this project, we will need to coordinate closely with the Port Authority and the Black Ball Ferry. A
local match will be required and we will need to pool our resources to provide this match. Nathan West
will have additional information on this project at the Council meeting.
The other two projects mentioned above are recommended as back-up projects for funding consideration.
Replacement of the Lauridsen Boulevard Bridge would represent several benefits including safety
improvements and the elimination of certain truck traffic in the downtown area. While this bridge is one of
the improvements included in the recent TIGER grant funding request, we still have not received any
notification regarding this grant. The City Council has also identified trails improvements as a priority in
the Capital Facilities Plan. With this in mind, it is recommended that we continue to request federal
funding for a section of the Waterfront / Olympic Discovery Trail in terms of additional paving and
trailheads. Glenn Cutler will provide additional information on these two projects at the Council meeting.
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70RT
Date: February 2, 2010
To: CITY COUNCIL
NGELES
From: Glenn A. Cutler, Director of Public Works & Utilities
Subject: Lighting and Conservation Funds Ordinance Amendments
Summary: The City is planning to increase its energy conservation programs using Electric Utility
funds. There are a few clarifications that should be made to the Lighting and Conservation Fund
ordinance. The proposed changes to Chapter 3 presented during the first reading on January 19,
2010 have been revised as a result of City Council direction.
Recommendation: Conduct a second reading then adopt the proposed amendments to
Chapter 3 of the Port Angeles Municipal Code.
Background/Analysis: As a result of the 2009 Northwest Public Power Association's workshop
for Utility Advisory Committee and City Council members, the City is planning to increase its
energy conservation programs using Electric Utility funds (in addition to funding provided by the
Bonneville Power Administration). The 2010 City budget includes $300,000 of Electric Utility
funds to supplement Bonneville Power Administration (BPA) funds to acquire electric energy
through the installation of cost-effective conservation measures, renewable energy systems, and
distributed generation resources in order to minimize or eliminate future BPA Tier 2 power supply
purchases. There are a few clarifications that should be made to the Lighting and Conservation
Funds ordinance including:
• Acknowledging the Electric Utility's legal authority to fund conservation measures,
renewable energy systems, and distributed generation resources to acquire electric energy
pursuant to RCW 35.92.050, and
• Authorizing the Public Works and Utilities Director to administer the program, including the
determination of cost-effective activities, and to enter into agreements with Electric Utility
customers to fund cost-effective activities within the City.
On January 19, 2010, the City Council conducted a first reading of the proposed amendments to
Chapter 3 of the Port Angeles Municipal Code and provided direction to staff to revise the
amendments. It is recommended that Council conduct a second reading then adopt the proposed
amendments to Chapter 3 of the Port Angeles Municipal Code.
Attachment: Proposed Ordinance Amendments
NACCOUNCIL\FINADLightmg and Conservation Fund Ordinance Amendments.doc
F-1
ORDINANCE NO. •
AN ORDINANCE of the City of Port Angeles, Washington, amending the
Lighting Fund and the Conservation Fund, and Chapter 3 of the Port
Angeles Municipal Code.
WHEREAS, the City Council does hereby find that provisions of the Lighting Fund and
Conservation Fund need to be updated and clarified;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as
follows:
Section 1. Ordinance 374 and Chapter 3, Revenue and Finance, of the Port Angeles
Municipal Code are hereby amended by amending PAMC 3.24 to read as follows:
iffiI19F ELECTRIC FUND .
Sections:
3.24.010 Created.
3.24.020 Receipts and Expenditures.
3.24.030 Warrants Disbursements.
3.24.040 Smphis Administration of Fund.
3.24.010 Created. There is created a fund known and designated as the "Eighting
Electric Fund."
3.24.020 Receipts and Expenditures. All money received for electric power and light
from all sources of the electric lighting plant of the City shall be paid into the "bighting Electric
Fund." All expenditures incurred in running and maintaining the lighting electric plant of the
City and for all extensions and necessary outlays in connection therewith shall be paid out of the
"Righting Electric Fund" upon warrants disbursements issued against the same.
3.24.030 WarrantsDisbursements. Warrants ag In accordance with purchasing
policies approved by the City Council, disbursements out of the "highting Electric Fund" shall
be made unon reauest of the Citv Manager or Director of Public Works and Utilities for all
current expenses and for all expenses for extensions and maintaining and for improvements shall
be paid as current expenses in the order of their issue.
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3.24.040 - Administration of Fund. The Director of Finance is char ed with the
administration of said fund.
Section 2. Ordinance 3311 and Chapter 3, Revenue and Finance, of the Port Angeles
Municipal Code are hereby amended by amending PAMC 3.25 to read as follows:
CONSERVATION AND RENEWABLE ENERGY PROGRAM FUND
Sections:
3.25.010 Established Created.
3.25.020 Receipts and Expenditures.
3.25.626 030 Disbursements.
3.25.636 040 Administration of Funds.
• 3.25.010 - EstAlishe Created. There is hereby established created in the City treasury
a special revolving fund known and designated as the "Conservation and Renewable Energy
Program Ffund."
3.25.020 Receipts and Expenditures. The Conservation and Renewable Energy Program
Fund shall be used for the fiscal administration and accounting of monies received or
appropriated by the City Council for funding the acquisition of energy by the installation of
end conservation measures, renewable energy systems, and distributed generation resources.
which funding is in addition to the funding received by the City from the Bonneville Power
Administration for such purposes. These acquisitions are made pursuant to RCW 35.92.050.
Expenditures incurred by the City, in addition to the funding provided by the Bonneville Power
Administration, for the acquisition of energy bythe installation of energy conservation measures_
renewable energy systems, and distributed generation resources shall be paid out of the
Conservation and Renewable Energy Program Fund," in accordance with programs which may
be authorized by City Council.
3.25.626 030 - Disbursements. In accordance with programs and policies approved by
the City CounciLBOisbursements shall be made out of said the "Conservation and Renewable
Energy Program Ffund" upon the request of the City Manager or Director of Public Works and
Utilities for payment, reimbursement or guarantee of costs or expenses for the acquisition of
energy by the installation of conservation measures, renewable energy systems and distributed
generation resources within the service area of the City Electric Utility. The Director of Public
Works and Utilities, orhis designee, is authorized to enter into contracts and agreement with City
• Electric Utihtv customers to fund the acquisition of energy by installation of conservation
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measures, renewable energy systems, and distributed generation resources the Director of Public •
Works and Utilities determines to be cost-effective. Cost-effective shall have the meaning given
such term in RCW 80.52.030(71.
3.25.936 040 - Administration of Funds. The Director of Finance is charged with the
administration of said fund.
Section 3 - Severability. If any provisions of this Ordinance or its applications to any
person or circumstances is held to be invalid, the remainder of the Ordinance or application of
the provisions of the Ordinance to other persons or circumstances is not affected.
Section 4 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
Section 5 - Corrections. The City Clerk and the codifiers of this ordinance are •
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of February, 2010.
ATTEST:
Janessa Hurd, City Clerk
PUBLISHED: February , 2010
By Summary
TO •
APPROVED AS TO FORM:
William E. Bloor, City Attorney
G \Legal_Backup\ORDINANCES&RESOLUTION S\ORDINANCES 2009\47 - Lighting & Conservation Funds 122809 wpd (January 26, 2010)
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JORT
DATE: February 2, 2010
To: CITY COUNCIL
NGELES
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: Electric Utility Service Fee Ordinance Amendments
Summary: The Port Angeles Municipal Code does not adequately address procedures for refunding
electric service fees on cancelled projects. The proposed changes to Chapters 3.70 and 13.12
presented during the first reading on January 19, 2010 have been revised as a result of City Council
direction.
Recommendation: Conduct a second reading then adopt the proposed amendments to
Chapters 13.12 and 3.70 of the Port Angeles Municipal Code.
Background/Analysis: During the last six months, two proposed subdivisions within the City have
• been cancelled due to market conditions. No construction work had been performed on the sites. The
developers requested and received City refunds totaling over $50,000 for electric service extension
costs they had initially paid according to the Port Angeles Municipal Code (PAMC).
The City spent an estimated $25,000 in design effort and material purchasing in preparation for these
subdivisions. These costs are normally recovered through rates and transformer fees later in a project
when individual homes are constructed. If a project is cancelled, there is no opportunity for the City
to recover those costs. The City Attorney determined that the City has no authority to withhold from
a refund any costs other than those specifically billed for under the current Chapter 13.12 of the
PAMC.
It is proposed to amend Chapters 3.70 and 13.12 of the PAMC to include a $250 cancellation fee per
residential lot for projects that are cancelled by the developer prior to completion. The intention is
not to increase initial fees required of developers, but to recover most of the City's expenses if a
project is not accomplished. The cancellation fee would be withheld from any potential City refund.
On January 19, 2010, the City Council conducted a first reading of the proposed amendments to
Chapters 3.70 and 13.12 of the Port Angeles Municipal Code and provided direction to staff to revise
the amendments. It is recommended that Council conduct a second reading and adopt the proposed
amendments to Chapters 13.12 and 3.70 of the Port Angeles Municipal Code.
41 Attachments: Proposed Ordinance Amendments
F-5
N \CCOUNCILTMAL\Electnc Utility Service Fee Ordinance Amendments doc
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter
3.70 relating to Electric Utility Service Fees and 13.12 relating to
Electricity - Services and Charges of the Port Angeles Municipal
Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1. Ordinance 2932, as amended, and Chapter 3.70 of the Port Angeles
Municipal Code relating to Electric Utility Service Fees are hereby amended by amending
3.70.105 PANIC to read as follows:
3.70.105 - Eir:rt Electric Utility Service Fees. The following service charges shall apply
to service performed by the Li& Electric Utility:
A. Connection of previously unserved residential lot with underground
electric service
B. Connection of previously unserved residential lot with overhead
electric service
C. Installation and removal of a temporary service
D. Service calls on customer's equipment
E. Service calls on customer's equipment after regular working hours
F. Labor billing rate for line crew personnel per hour
plus $27.00 billing charge
Over time per hour
plus $27.00 billing charge.
G. Contract and administration charge
1. Projects less than 500 kw
2. Projects 500 kw and larger
H. Paragraphs A & B above apply to all lots established after
January 1, 2005, and to lots established prior to January 1, 2000, with no prior
history of electric service.
I. Installation of a single or three phase smart meter.
J. For cancellation of residential service extension request after
payment in accordance with PAMC 13.12.010.1)— cancellation fee for each lot.
BE
$713.00
$410.00
$145.00
$145.00
$250.00
$55.00
$405.00
$1,350.00
$375.00
250.00
F-6
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• Section 2. Ordinance 2054, as amended, and Chapter 13.12 of the Port Angeles
Municipal Code relating to Electricity - Services and Charges are hereby amended by amending
13.12.010 PAMC to read as follows:
13.12.010 General Provisions Applicable to All Services.
A. Any single motor of over ten horsepower, single phase; any single motor of over
twenty horsepower, polyphase; any single electric load over fifty kVA; and welders and x-ray
equipment shall not be placed in service without prior approval from the Public Works and
Utilities Department. The Public Works and Utilities Department may require a customer to
install reduced voltage motor starters or other mitigation if operation of customer equipment may
interfere with the quality of service to other customers.
B. When a request for residential service requires an extension or re -arrangement of
distribution facilities to serve new loads or residential customers, or when a request for non-
residential service requires a new transformer and/or an extension of distribution facilities to
serve new loads or non-residential customers, the Public Works and Utilities Department will
determine the amount of service extension consh action costs, if any, and all applicable taxes to
be paid by the customer prior to actual construction. Non-residential service extension costs
shall include all design and construction labor, material overhead taxes and transformer costs
Residential service extension costs do not include transformer material costs which are char ed
at the time of home construction accordance with PAMC 3.70.105, paragraphs (A) or (B).
• C. If a request for non-residential service is canceled in writing after the service
extension costs determined in Paragraph B. above, have been paid to the Public Works and
Utilities Department, a refund may be issued to the original paver. less all service extension
costs incurred by the City prior to cancellation.
D. If a request forresidential service is canceled in writing after the service extension
costs determined in Paragraph B above have been paid, a refund may be issued to the original
paver, less any actual construction costs incurred plus the cancellation fees in accordance with
PAMC 3.70.105.J.
E. It shall be the customer's responsibility to provide and clear at least a twenty -foot
access to within one hundred fifty feet of the metering point.
F. All required rights-of-way and/or easements, properly executed, must be in the
Public Works and Utilities Department's possession before construction is started. The Public
Works and Utilities Department may require the customer to install and maintain poles, wires
and/or other equipment on his property necessary to serve at a greater distance than one hundred
fifty feet from the Public Works and Utilities Department's supply facilities to the customer's
metering point.
GE. Any changes or re -arrangements of the Public Works and Utilities Department's
facilities at the request of the customer will be done only if the customer pays all costs associated
with the change or re -arrangement, including overhead and all applicable taxes.
HD. Metering shall be provided as specified by the Public Works and Utilities
Department, which shall have the right to install such equipment as it finds necessary to
determine any and all operating conditions.
IE— The Public Works and Utilities Department may meter accounts in accordance
• with 13 12.041, 13.12.060 and 13.12.073 PAMC as it finds necessary for real power (kW), real
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and reactive power (kVAR), or apparent power (kVA). Billing demand may be based on real •
power, real and reactive power including power factor adjustment, or apparent power in lieu of
power factor adjustment. Accounts only metered for real power shall be assumed to have unity
power factor. The City shall have the right to refuse or discontinue service to any customer not
maintaining a power factor of at least eighty percent.
Section 3 - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
Section 4 - Severability. If any provisions of this Ordinance, or its application to any
person or circumstances, are held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
Section 5 - Effective Date. This Ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take •
effect five days following the date of its publication by summary.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of February, 2010.
ATTEST:
MAYOR, DAN DiGUILIO
APPROVED AS TO FORM:
Janessa Hurd, City Clerk William E. Bloor, City Attorney
PUBLISHED: February , 2010
By Summary
G \Legal_Backup\ORDINANCES&RESOLUTIONS\ORDINANCES 2010\I - Chapter 13 Ek=cSemceChgs 01 13 10 wpd
(January27, 2010)
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!MW
DATE: February 2, 2010
TO: CITY COUNCIL
NGELES
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: WUGA Connection Charges Ordinance Amendment
Summary: Chapter 13.75 of the Port Angeles Municipal Code does not clearly define how to
calculate the connection charges applicable to new water and sewer customers in that area of the
Western Urban Growth Area that was annexed in 2005. Proposed changes to Chapter 13.75 will be
presented tonight during a first reading of the subject Ordinance amendment.
Recommendation: Conduct a first reading of the proposed amendments to Chapter 13.75 of the
Port Angeles Municipal Code, with a second reading and adoption scheduled for the February
16, 2010 City Council meeting.
Background/Analysis: In 2005, the City annexed a portion of the Western Urban Growth Area
(WUGA) to support economic growth. In May of 2005, the City entered into an Interagency Water
Facilities Agreement (IWFA) with the Dry Creek Water Association (DCWA). The IWFA addresses
service area boundaries, sales of facilities, and new development. It also outlines the terms to enter
into Special Service Agreements (SSA) that address water service to existing DCWA customers that
are inside the City.
At its December 15, 2009 meeting, City Council approved and authorized the Mayor to sign a SSA
with the DCWA. A part of the SSA addresses existing DCWA water customers that are now inside
the City and located east of Eclipse Industrial Parkway and south of highway US 101. They will be
disconnected from DCWA and served through City water facilities. These customers (6 commercial
and 4 residential) are in the annexed area between Gakin Road and Eclipse Industrial Parkway.
In reviewing the description of the fees associated with connecting these customers to the City water
system, it was noted that the costs to these new customers were not clearly defined in PANIC 13.75.
The intent of the City, conveyed during the annexation process in 2005, and again during negotiations
with DCWA on the SSA, was for the sum of the following fees be equal to the dollar value of the
membership share(s) being refunded to these new City water customers by DCWA when they are
disconnected from DCWA:
1. WUGA Connection Charge
2. Water Service Connection Fee
3. Water System Development Charge
N \CCOUNCILTINALMUGA Connection Charges Ordinance Amendment doc
F-9
February 2, 2010 City Council
WUGA Water Connection Charges Ordinance Amendment
Page 2
The Water Service Connection Fee and Water System Development Charge are applicable to all new
water system customers. •
It is recommended Council conduct a first reading of the proposed amendments to Chapter 13.75 of
the Port Angeles Municipal Code tonight, with a second reading and adoption scheduled for the
February 16, 2010 City Council meeting.
Attachment: Proposed Ordinance Amendment
F-10
is
•
• ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter
13.75 of the Port Angeles Municipal Code relating to Connection
Charges for Western Urban Growth Area (WUGA).
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1. Ordinances 3233 and 3380, as amended, and Chapter 13.75 of the Port
Angeles Municipal Code relating to WUGA Water and Wastewater Connection Charges are
hereby amended as follows:
Sections:
13.75.010 WUGA Water and Wastewater Connection Charges Established.
13.75.020 Addition to Other Charges
13.75.030 WUGA Water Connection Charge - Amount.
• 13.75.050 WUGA Wastewater Charge Connection Charge - Amount.
13.75.090 WUGA Water and Wastewater Connection Charges - When Collected.
13.75.110 WUGA Water Connection Charge - Distribution of Funds Received.
13.75.130 WUGA Wastewater Connection Charge - Distribution of Funds
Received.
13.75.150 Interest Charge.
13.75.170 Notice.
13.75.010 - WUGA Water and Wastewater Connection Charges Established. There is
hereby established a charge for connection to the WUGA water and wastewater mains for all new
service connections to, or served bv, the water and wastewater mains constructed by the City in
U.S. 101 between Doyle Avenue and Eclipse Industrial Parkway, and alone Eclipse Industrial
Parkway.
1.3.75.0-720 - Addition to Other Charges. The WUGA water and wastewater connection
charges imposed pursuant to this Chapter shall be in addition to the charge for the actual cost of
connecting to the City's water and wastewater systems, the tapping fees including standard
service connection fees, the system development charges, and to all other charges imposed by
ordinance.
13.75.030 - WUGA Water Connection Charge - Amount. The WUGA water base
connection charge shall be the following:d'a C140 an
: S3,956.66-fo, existing residential, $6,336.06 fbr
existing commercial, and $3,956.06 for new and expanded set vices pffis an added charge -of
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�\H� �1�/X111/11�1�/IIK�S11•<IR�i�1�1lIC!•I1�111��!•ii�l�llMi�l�fa�liU��l' l�T7w��A�1i�1 X11 P1�� 11 SMV
A. For Dry Creek Water Association (DCWA) residential customers being
disconnected from the DCWA system and connected to the City Water System, the amount shall
be equal to the current DCWA Residential Membership share amount refunded to the customer
by DCWA, minus both the amount of the Water Service Connection Fee (per PAMC
3.70.110.G) and the Water System Development Charge (per PAMC 13.69.030).
B. For Dry Creek Water Association (DCWA) commercial customers being
disconnected from the DCWA system and connected to the City Water System, the amount shall
be equal to the current DCWA Commercial Membership share(s) amount(s) refunded to the
customer by DCWA, minus both the amount of the Water Service Connection Fee (per PAMC
3.70.110.B) and the Water System Development Charge (per PAMC 13.69.030).
C. For new customers that are not currently served by the DCWA, to whom no
DCWA membership share(s) are being refunded, the amount shall be $3950.00 plus the product
of $5,085.00, multiplied by the remainder that results when 1.0 is deducted from the equivalent
water meter factor, as defined in PAMC 13.69.050.
13.75.050 - WUGA Wastewater Charge Connection Charge - Amount. The WUGA
wastewater connection charge shall be $5,200.00 plus the product mi added charge of $2,150.00,
multiplied by the remainder that results when 1.0 is deducted from the equivalent water meter
factor, 6, as defined in PAMC 13.69.050.
13.75.090 - WUGA Water and Wastewater Connection Charges - When Collected. The
WUGA water and wastewater connection charges shall be paid upon application for a water or
wastewater permit. Connection to the system shall not be made until the WUGA water and
wastewater connection charges, standard corniectionchai ges, the tapping fees service connection
fees, the system development charges, and any other charges imposed by ordinance have been
paid. For existing DCWA customers being disconnected from DCWA and connected to the City
water system, these fees must be paid to the City within 14 days of the applicant's receipt of the
refunded amount of applicable membership share(s) from DCWA.
13.75.110 - WUGA Water Connection Charge - Distribution of Funds Received. The
proceeds from the WUGA water connection charge shall be deposited in the Water Utility Fund
until the sum of $2,920,000 has been deposited.
13.75.130 - WUGA Wastewater Connection Charge - Distribution of Funds Received.
The proceeds from the WUGA wastewater connection charge shall be deposited in the
Wastewater Utility Fund until the sum of $862,000 has been deposited.
13.75.150 - Interest Charge. Pursuant to RCW 35.92.025, there shall be added to the
amount of water and wastewater connection charges provided for in this Chapter, interest on the
amount of each charge, from the date of construction of the water and wastewater main until
payment of the water and wastewater connection charges, not to exceed ten years. The interest
rate shall be set at six percent per year as authorized by applicable State law. The total interest
charge shall not exceed the amount of the trunk sewer connection charge unless authorized by •
applicable State law.
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• 13.75.170 - Notice. The City shall record appropriate notice with the County Auditor
concerning real property that has been specifically identified by the City Engineer and approved
by the City Council as property for which the WUGA water and wastewater main has been
constructed, for which a special connection charge will be levied upon connection of such
property to the City water and wastewater system, pursuant to the requirements of RCW
65.08.170 and RCW 65.08.180. Such notice shall be effective until there is recorded with the
County Auditor a certificate ofpayment and release executed by the City, which certificate shall
be recorded at the owner's expense within thirty days of full payment of such special connection
charge.
Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction ofthe scrivener's/clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
Section 3 - Severability. If any provisions of this Ordinance, or its application to any
person or circumstances, are held invalid, the remainder of the Ordinance, or application of the
• provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 - Effective Date. This Ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect five days following the date of its publication by summary.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of February, 2010.
ATTEST:
Janessa Hurd, City Clerk
PUBLISHED: February 2010
By Summary
MAYOR
APPROVED AS TO FORM:
William E. Bloor, City Attorney
• G 1Lege]_BackuplORDINANCES&RESOLUTIONSIORDINANCES 2010\3 - Chapter 13 WUGA Conn Chgs 012610 wpd (January 27, 2010)
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70RT
DATE: FEBRUARY 2, 2010
TO: CITY COUNCIL
NGELES
FROM: KENT MYERS, CITY MANAGER
SUBJECT: REVISIONS TO CITY COUNCIL RULES OF PROCEDURE
Summary: The attached revisions to the City Council Rules of Procedure were prepared based
upon the comments at the recent City Council Retreat.
Recommendation: Pass resolution to implement changes in the City Council Rules of Procedure.
Background / Analysis: At the recent retreat, the City Council discussed several changes to the
City Council Rules of Procedure. This includes the addition of a procedure on how to handle
Council absences from meetings and participation of Council members in meetings via audio -
conferencing. The attached resolution also includes language on the use of sign-up sheets for
citizens to sign in at Council meetings in order to be recognized.
One additional change that is proposed in the attached resolution is the earlier consideration of the
consent agenda. This would allow the Council to make a decision on which items are included and
excluded on the consent agenda at an earlier time in the meeting. One advantage of this change is
that any citizen or staff member who is present for an item on the consent agenda would be able to
have this item addressed earlier in the meeting.
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RESOLUTION NO. •
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, adding a new Section 6 and amending Section 8 of the
Council Rules of Procedure.
BE IT RESOLVED by the City Council of the City of Port Angeles as follows:
Section 1. A new Section 6 to the Council Rules of Procedure shall be added as
follows:
Section 6. Attendance.
A Attendance Excused Absences. RCW 35A.12.060 provides that a Council
Member shall forfeit his/her office by failing to attend three consecutive regular meetings of the
Council without being excused by the Council. Members of the Council may ask to be excused
by following the procedure described in this paragraph. The member shall contact the Mayor
prior to the meeting and state the reason for his/her inability to attend the meeting. If the member
is unable to contact the Mayor, the member shall contact the City Manager or City Clerk, who
shall convey the message to the Mayor. Following roll call, the Mayor shall inform the Council •
of the member's absence state the reason for such absence, and inquire if there is a motion to
excuse the member. This motion shall be non -debatable. Upon passage of such motion by a
majority of members present the absent member shall be considered excused and the Clerk will
make an appropriate notation in the minutes.
B Attendance via Speaker phone_ (AVS). From time to time, a Council Member
may not be able to be physically present at a Council meeting, but will want to be involved in
the discussion and/or decision on a particular agenda item. The procedure and guidelines for
permitting a Council Member to attend a Council meeting via Speaker phone are as follows:
Attendance via Speaker phone should be the exception, not the rule, and AVS is limited
to two times per year per Council Member. AVS is limited to one Council Member per
meeting. Examples of situations where AVS would be appropriate include, but are not
limited to:
• An agenda item is time sensitive, and AVS is needed fora quorum;
• An agenda item is of very high importance to the Council Member that
cannot be physically present;
• It is important for all Council Members to be involved in a decision, but
one Council Member is unable to be physically present:
•
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• to: t bExamples of situations where AVS would noe appropriate include, but are not limited
• AVS should be limited to a specific agenda item or items, not the entire
Council meeting.
•
Quasi-judicial and other hearings when the Council Member is unable to
see presentations or read materials that are distributed during the hearing.
_ Participation in an executive session unless the Council Member can
assure that he or she is in a secure location and able to maintain
confidentiality.
Attendance - Procedure
1. The Council Member attending via Speaker phone
a. must be able to hear the discussion on the agenda item taking place in
the Council chambers, and
b. must be able to be heard by all present in Council chambers
C. Only one Council Member may attend via speaker phone.
• 2. When the particular agenda item is ready to be discussed, the Mayor (or
Deputy Mayor, if the Mayor is not physically present) should state for the
record:
a. Let the record reflect that Council Member is attending
via Speaker phone for Agenda Item No. relating to
b. Council Member can you hear me? [There must
then be a clearly audible response in the affirmative 1
C. Let the record reflect that Council Member who is
attending via Speaker phone, can be heard by all present in Council
chambers.
3. Upon conclusion of the particular agenda item, the Mayor (or Deputy M_ ayor
if the Mayor is not physically present) should state:
a. Council Member discussion on Agenda Item No
has concluded. Thank you for your attendance via Speaker
phone. The telephone connection will now by terminated Next on the
agenda is ...
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Notification •
If a Council Member wishes to attend a Council meeting via Speaker phone for an
agenda item, the Council Member should notify Council of his or her intent at the Council
meeting prior to the meeting for which he or she wishes to attend via Speaker phone. This
notification should be made during the Council's review of the projected agenda.
If that is not possible, the Council Member should notify the City Manager of his or
her wish to attend the Council meeting via Speaker phone for an agenda item not later than
the business day prior to the Council meeting for which he or she wishes to attend via
,S12eaker phone.
All subsequent Sections of the Rules of Procedure shall be renumbered accordingly.
Section 2. Section 9, Order of Business, of the Council Rules of Procedure is
amended to read as follows:
Section $ 9 Order of Business. The Mayor may determine the order of business for a
particular City Council meeting. The agenda should be arranged to best serve the needs and/or •
convenience of the Council and the public. The items of business for regular Council meetings
may include the following:
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Ceremonial Matters/Proclamations/Employee Recognition
Public Comment: During this portion of the meeting, the Mayor will invite
citizens to talk with the Council about topics that are not scheduled for public
testimony on the evening's agenda. Prior to the start of the "Public Comment"
portion of the public hearing, all persons wishing to be heard shall sign in with
the Clerk, giving their names and addresses, and topic. The Mayor may arrange
the order of speakers so that testimony is heard in the most logical groupings.
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• To allow time for the Council to complete its legislative agenda, comments
should be limited to no more than 5 minutes per person and a total of 15 minutes
for this comment period. At the discretion of the Mayor, these time periods may
be lengthened or shortened. Following any public comment, the Mayor may
allow time, limited to five minutes, for response from City Council members
and/or City staff. No sneaker may convey or donate his or her time for speaking
to another sneaker. If many people wish to speak to a particular issue, the Mayor
may limit the total amount of time dedicated to that single issue.
0
Written comments may be submitted into the record of a Council meetin" by
presenting the written document to the Clerk of the Meeting. A Copy of the
document will be provided to each Council Member, the document will not be
read aloud.
6. City Council eommittecReports
7. Work Session
-78. Late Items to be placed on This or Future Agendas as determined by the City
Manager or City Council Member,
$9. Consent Agenda
910. Ordinances Not Requiring Public Hearings
x$11. Resolutions Not Requiring Public Hearings
++12. Other Considerations
+213. Public Hearings - Quasi -Judicial
X14. Public Hearings - Other
+415. Finance
16. Executive Session (as needed and determined by City Attorney)
17. Adjournment
Section 3. Except as provided above, the Council Rules of Procedure, as previously
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adopted, are confirmed, ratified and re -adopted. is
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of February, 2010.
ATTEST:
Janessa Hurd, City Clerk
Mayor Dan Di Guilio
APPROVED AS TO FORM:
William E. Bloor, City Attorney
G U.egal_Backup\ORDALANCES&RESOLUTIONS\RESOLUTIONS 2010\1 -Rules of Pfocedure 01 19 10 wpd, January 27, 2010
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NGELES
DATE: FEBRUARY 2, 2010
TO: CITY COUNCIL
FROM: KENT MYERS, CITY MANAGER
SUBJECT: RESOLUTION ON AGREED ORDER
Summary: The Department of Ecology recently released an agreed order with Rayonier on the
Rayonier property and has asked for any comments to be submitted by March 3.
Recommendation: Based upon review by City staff of the agreed order, we have prepared the
attached resolution for Council's consideration stating the City's concerns which primarily relate
to the 3 -year delay for completion of the tasks identified in the order.
• Back round / Analysis: As you know, our community has been making some i
�y y ty g significant
progress in our efforts to move forward with the clean-up and redevelopment of the Rayonier site.
Over $1 million in local funding has been devoted to this project in the past year in terms of
funding for Harbor -Works. In addition, we have been working hard to comply with the deadlines
for completion of the CSO improvements that will require us to acquire property from Rayonier in
the very near future.
•
In light of this recent progress, we were quite surprised and disappointed that the Department of
Ecology and Rayonier have negotiated an agreed order which effectively delays any further clean-
up and redevelopment efforts for the Rayonier property. If this order is in fact approved, it will
result in the removal of any real pressure on both parties to clean up the property in a timely
manner. It will also make it difficult to proceed with any development on the property and will
jeopardize our ability to meet the deadlines for the CSO improvements.
The Lower Elwha Klallam Tribe, who is a party to the agreed order, has related that they are not
supportive of this 3 -year timeframe. We should send a clear message that this timeframe is
completely unacceptable to our community. If the resolution is adopted it will be sent to the
Governor, state legislature, Department of Ecology, Rayonier and other entities involved with this
site. In presenting this resolution we need to insure that, if the negotiations are reopened to reduce
the 3 -year time period, that these negotiations are not delayed as they have been over the past 6
months.
G-7
RESOLUTION NO. •
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, directing to the Department of Ecology (DOE)
comments on the proposed Agreed Order DE 6815.
WHEREAS, cleanup of the Rayonier Site in Port Angeles has been pending since the
Rayonier Mill closed in 1997; and
WHEREAS, DOE's proposed Agreed Order DE 6815 extends for at least an additional
3 years the time allotted to develop an Interim Action Plan for the upland Mill property; and
WHEREAS, DOE's proposed Order further delays the clean up process for the overall
site; and
WHEREAS, Rayonier has consistently performed according to the past agreed orders;
and is
WHEREAS, Rayonier has already accomplished substantial cleanups of the uplands
under numerous voluntary and directed cleanups; and
WHEREAS, delaying the cleanup process for another 3 years substantially hinders
efforts to return the property to beneficial use; and
WHEREAS, delaying the cleanup process for another 3 years will make it more difficult
for the City to timely and efficiently complete its CSO project; and
WHEREAS, it is in the best interest of the Port Angeles community that Rayonier
property be available for beneficial use as soon as possible, and without further prolonged delay;
and
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• WHEREAS, since 2007 the City has been attempting to accelerate the process of
returning the Rayonier site to some beneficial use; and
WHEREAS, the City of Port Angeles and the Port of Port Angeles have been working
cooperatively together, through the HarborWorks Public Development Authority, for the
purpose of restoring the Rayonier property to community use and to accelerate the cleanup
process,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles as follows:
The City hereby directs the following comments to DOE on its proposed Agreed Order
DE 6815:
• 1. The Schedule of Deliverables, Exhibit C of the proposed Agreed Order,
establishes a time frame of at least 3 years for development of an Interim Action Plan. Given
the status of investigatory work performed to date and the Port Angeles community needs, that
is too long. It is not in the best interests of the Port Angeles community to allow such a
prolonged extension of time. The Schedule, in all of its particulars, should be substantially
condensed.
2. The uplands portion of the work can and should be completed in a relatively short
time. For that reason, the uplands schedule and activities should be separated from the marine
work. This would allow the uplands work to be completed in a more expeditious and reasonable
time frame that would better serve the Port Angeles community and result in more rapid
remediation to benefit the environment.
•
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3. If it is unwilling to amend the Schedule of Deliverable, DOE should devise a •
process that will help facilitate HarborWorks and Rayonier to effect a transaction, and
development of the property to proceed, without waiting until the end of the 3 year schedule.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of February, 2010.
MAYOR
ATTEST: APPROVED AS TO FORM:
Janessa Hurd, City Clerk William E. Bloor, City Attorney •
G \Legal_Backup\ORDINANCES& RESOLUTION SURES O LU TION S 2010\3 -Objection to DOE Order 012810 wpd, January 28, 2010
G-10
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•
NGELES
DATE: February 2, 2010
TO: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: Amendment No. 6 to Brown & Caldwell CSO Consultant Agreement
Summary: It is necessary for Brown & Caldwell, per the request of the National Park Service
(NPS), to evaluate the preferred alternative to providing a 430,000 gallon storage tank associated
with the Lower Elwha Klallam Tribe (LEKT) sewer project; and to develop associated
documentation for the Department of Ecology (DOE). The NPS has also requested that the National
Environmental Policy Act (NEPA) documentation be prepared along with other ancillary support of
the LEKT sewer project. The NPS will be funding the work through a task agreement with the City.
Recommendation: Approve and authorize the Mayor to sign Amendment No. 6 to the Brown &
Caldwell CSO Consultant Agreement in an amount not to exceed $127,512.
Background/Analysis: The City and LEKT entered into a wastewater agreement on May 30, 2007.
As part of the agreement, the LEKT agreed to prevent any contribution to combined sewage
overflows (CSO) in the City's system. The current design includes a 430,000 -gallon storage tank
estimated to cost $5,400,000. The NPS, as a cost saving measure, requested City staff to explore
alternatives to construction of the storage tank. This was performed under Amendment No. 5 to the
Brown & Caldwell (B&C) CSO Consultant Agreement, approved by Council on November 4, 2010.
The results of the analysis by B&C identified a potential source separation project in the Port Angeles
downtown area. The project would separate storm water flows from the sanitary collection system on
First Street between Lincoln and Valley Streets. The project envisions installing a new stormwater
collection system under First Street with catch basins on both sides of the street and it is estimated in
the range of $1,500,000 to $2,000,000. The alternative solution has been presented to the
Department of Ecology on January 14, 2010 and was supported by the LEKT. The outcome of the
meeting was to develop a formal submittal for presentation to the DOE for consideration.
The project has been discussed with the President and Executive Director of the Port Angeles
Downtown Association. They indicated that the project had merit and the City should continue to
pursue the project. They also appreciated the early and continued communication on project impacts
on the downtown business community.
The NPS has agreed to issue a Task Agreement in an amount not to exceed $161,744 for the City and
• B&C to develop the appropriate documentation for submittal to the DOE. In anticipation of approval
H-1
February 2, 2010 City Council
Re Amendment No. 6 to Brown & Caldwell CSO Consultant Agreement
Page 2
of the project by the City and DOE, NPS has also requested the City and B&C develop the necessary •
documentation meeting the NEPA. If the alternative moves forward, the project would be funded
with federal funds from the American Recovery and Reinvestment Act. These funds need to be
obligated not later than May 15, 2010 by the NPS.
The scope of work for B&C is as follows:
■ Update the City's Wastewater Service Area map to include the Lower Elwha Klallam
Tribe (LEKT) service area, as defined in the Wastewater agreement.
■ Define service requirements of flow volumes and peak rates and their timing.
■ Identify alternatives for accommodating LEKT wastewater flow, including phasing of
improvements, if appropriate.
■ Summarize system improvement requirements consistent with the City of Port Angeles
and LEKT Wastewater Agreement dated May 30, 2007.
■ Submit and review a General Sewer Plan and Facility Plan Amendment with the DOE.
■ Gather environmental information and prepare NEPA documentation.
■ Assist City to review LEKT's project bid documents for conformance with service •
agreement.
City staff will be providing oversight of the B&C work effort and compiling the cultural resources
information for the NEPA.
Funding for the amendment will be from the NPS an amount not to exceed $161,744.
It is recommended that the Council approve and authorize the Mayor to sign Amendment No. 6 to the
Brown & Caldwell CSO Consultant Agreement in an amount not to exceed $127,512.
•
H-2
B ownf & aildwell' Profe i nal
Services Agreement
A_ mendinent # 6
City Counc
February 2, 2010
Pres q do
■ LEKT/City Wa tewater Agreement
■ Wastewater Storage Facility
■ B&C Scope.of Worker
■ Task Agreement ,
■ Recommendation
1
\\L 'KT/C�A�s water
y
�g
re�xnent
■ 4 Q equivalent ater meters
■ Designed, Constructed & Operated by L .
■ City to own facilities inside City Limits
■ System development charges paid to 6ty
J
■ Connections charges to be pa\id t City
■ Rate calculation established
■ No contribution to City , CSO
wa t",ater\SO ra� acility
■ 430,000 gallon storage required '
■ Cost: $5,400,000 '
■ NPS Requested City explore alternk'v
■ B&C Identified System Separ tion
— Eliminate Storm' Water from Sa 'ta System
— Cost: < $25000,000
■LEKT/NPS/C ty/ i DOE isc ions
2
Sco W rk
■ Develop Alte Lives to Storage Tank
■ Develop General. Sewer -Plan and facilit 1 n
Amendment ; �Act
■ Prepare National Environment 1 `P licy
Documentation
■ Assist City in Reviewing K Sewer Project
3
�a
+ j " i � .� .. la -. 1� t�'•%! �
Poor
�
—ryra r�t=Cr
e �lD� +,t's-�` v. Fps}r, t
� ` �"', �x ��
,'F`r�rc�rF , •t
� _�;: " �''��i ,
i
• � i '� �'+
'F"": ]j���,, ,f i Y f E} t �•'. �� i � f � i
LeGand
, ^�. A .� t
�irC. .I q�.'Y � '( Z� 1 ua 'w6� ''7 is .Jy11 rf '�..Yi i dt<.• .k4:•�
� 1 F�
ti
"r�•�h°�`r«t�`'.�'�
� `a �; � < kF �•` i 1 CxNxy, -�, � n.^ %- w ,'' �
•
m
Sco W rk
■ Develop Alte Lives to Storage Tank
■ Develop General. Sewer -Plan and facilit 1 n
Amendment ; �Act
■ Prepare National Environment 1 `P licy
Documentation
■ Assist City in Reviewing K Sewer Project
3
sk reement
■ Scoe of Work by B&C
■ Preparation of NHPA Inventory &-Assess n
■ City Staff time including administratio\n\�
■ TA 16 Modification I: $l50\8'7\
150 78'
k�
■ B&C Amendment: \$117,550
com end � 1
Approve and authorize the Mayor to g
Amendment No. 6 to the Brown and
Caldwell Combined,Sewer Over ow
Consultant -Agreement \in an,amount of
to exceed $117, 0.
M
•
•
•
VGELES
WASH INGTO N,
CITY COUNCIL MEMO
DATE: FEBRUARY 21) 2010
TO: CITY COUNCIL
FROM: KENT MYERS, CITY MANAGER
SUBJECT: APPOINTMENT TO HARBOR WORKS DEVELOPMENT AUTHORITY BOARD OF
DIRECTORS
Summary: As a result of the recent resignation by Bart Irwin, there is a vacancy on the Harbor Works
Board of Directors. According to the bylaws for Harbor Works, this nomination is made by the Port
Commission. The City Council then can approve or reject that nomination. As indicated in the attached
letter the Port Authority has nominated Kaj Ahlburg for this position.
Recommendation: Consider the nomination of Kaj Ahlburg to the Harbor -Works Development Authority
Board of Directors to fill the remaining term which expires in 2011.
Background / Analysis: The attached letter from the Port Authority provides background
information in terms of the number of applications that were received for this position and their
interview process. It also explains why the Port has nominated Mr. Ahlburg to fill this vacant
position.
Based upon the recent interviews that the Council conducted for a previous vacancy, Mr. Ahlburg
demonstrated a good knowledge and understanding of the complex issues involving the Harbor
Works Board.
This nominee would fill the remaining term of office which expires in May of 2011.
H-3
PORT
OF PORT ANGELES
W A S H I N G T O N
January 26, 2010
City of Port Angeles
Attention: Mr. Kent Myers
321 East 5h Street
Port Angeles, WA 98362
Dear Mr. Myers,
The Port of Port Angeles advertised for and received eight applications for the vacant
Harbor Works Board Member position. Of the eight applications, the Commission
interviewed three candidates.
On January 25, 2010 at the regular Port Commission meeting, the Commissioners
selected Mr. Kaj Ahlburg for appointment to the Harbor Works Board. Mr. Ahlburg was
selected for his applicable experience and the Commission felt his skills would
compliment and enhance the skill sets of the existing Harbor Works board members.
Per the Harbor Works charter, Mr. Ahlburg will need to be approved by the Port Angeles
City Council to officially fill the board member position. We are assuming that the
approval will take place at the next City Council meeting on February 2, 2010.
PORT OF PORT ANGELES
338 West First Street (360) 457-8527
P.O. Box 1350 Fax: (360) 452-3959
Port Angeles, WA 98362 mfo@portofpa.com
COMMISSIONERS
John M. Calhoun
Jim McEntire
George H. Schoenfeld
is
•
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EXECUWE ifRECTOR
Jeffery K. Robb
•
is
•
)ORTANGELES
WAS H I N G T O N, U.S.A.
UITY UOUNCIL MEMO
DATE: February 2, 2010
TO: CITY COUNCIL
FROM: NATHAN A. WEST, DIRECTOR
COMMUNITY & ECONOMIC DEVELOPMENT
SUBJECT: STREET VACATION PETITION - STV 09-05
LIPMAN/STONE - PORTION OF VINE STREET
This matter was scheduled to be considered by the City Council at the February 2, 2010 regular
meeting, but, due to a problem regarding publishing of the meeting notice, the matter will not be
heard at Council's February 2 meeting. A resolution setting a new public hearing date will be on
the February 2 agenda setting a new hearing date for March 2, 2010.
The petitioners and interested parties have been notified of the need to re schedule
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DATE: February 2, 2010
TO: CITY COUNCIL
GELES
FROM: TERRY K. GALLAGHER, CHIEF OF POLICE
SUBJECT: OLYMPIC PENINSULA HUMANE SOCIETY 2010 SERVICE AGREEMENT
Summary: The City contracts with the Olympic Peninsula Humane Society (OPHS) for certain
animal control services. The contract amount for 2010 is $54,000.00, the same amount paid by the
City in 2009, and has been agreed to by OPHS. The money is included in the 2010 budget.
Recommendation: Authorize the Mayor to sign the proposed 2010 Service Agreement with
OPHS.
Contract negotiations with the Olympic Peninsula Humane Society for the period January 1, 2010
• through December 31, 2010 have been concluded. The agreement is identical to those of prior
years with some exceptions. The new agreement:
Allows OPHS to retain all revenue derived from the sale of dog and cat licenses in
exchange for OPHS conducting a public education campaign intended to increase
compliance with animal licensing requirement while informing the public about animal
health and welfare issues.
Allows OPHS to refuse to accept animals under certain conditions (Refer paragraph 3,
Receipt and Care of Animals, in proposed contract). Previous contracts required OPHS to
accept all animals regardless of the animal's condition or the threat of contagion posed by
the acceptance of the animal.
The 2010 contract rate is $54,000.00, an amount already in the budget and the same amount as
paid in 2009.
During the course of these negotiations it became apparent that OPHS is facing significant
financial challenges and that government support for the organization may be inadequate. The
Police Department has committed to helping OPHS develop a fee structure that meets its
operational needs and spreads the costs of operation across all contracting agencies in an equitable
manner. The Police Department and OPHS are also interested in developing contracts of longer
term so that the OPHS board can focus on animal care and not have to suffer the distraction of
almost constant contract negotiations. This process will begin almost immediately so that any
issues that develop can be resolved well before the start of the 2011 budget process.
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SERVICE AGREEMENT
THIS AGREEMENT is entered into between the City of Port Angeles, a political subdivision of
the State of Washington, (hereinafter called "City) and OLYMPIC PENINSULA HUMANE
SOCIETY of. 2105 West Highway 101, Port Angeles, WA 98363 (hereinafter called
"Contractor").
This Agreement is comprised of-
[_L]
f:
[X ] Attachment "A" - Scope of Work.
[ X ] Attachment 'B" - Compensation.
[ X ] Attachment "C" - General Conditions.
[ X ] Attachment "D" - Special Terms and Conditions.
copies of which are attached hereto and incorporated herein by this reference as if fully set forth.
This Agreement sets forth and memorializes the terms and services provided beginning on the 1'
day of January 2010, and shall, unless terminated as provided elsewhere in the Agreement,
expire on the 31 st day of December 2010, except that the agreement may continue on a month-
to-month basis beyond December 2010 with the consent of both parties.
The City Project Manager responsible for the administration of this Agreement shall be the
Police Chief.
IN WITNESS WHEREOF, the parties have executed this Agreement on this
, 2010.
OLYMPIC PENINSULA HUMANE SOCIETY CITY OF PORT ANGELES
Chair
ATTEST:
Janessa Hurd, City Clerk
Dan Di Guilio, Mayor
APPROVED AS TO FORM:
LIZZ
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day of is
William E. Bloor, City Attorney
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PERSONAL SERVICES AGREEMENT ATTACHMENT "A"
• SCOPE OF WORK
Animal Sheltering
Shelter Facilities: The Contractor shall furnish and maintain shelter facilities and necessary
equipment for handling stray or impounded dogs and cats and animals brought to the
contractor pursuant to the provisions of this agreement by the City; and dogs and cats
brought to the Contractor by the public residing in the City limits. These facilities shall
include, but not be limited to the following:
A. Dog and cat kennels (minimum 20 dog and 25 cat kennels).
B. An isolation room having a complete covered kennel for dangerous dogs impounded,
and rabies quarantine.
C. A separate room for storing feed.
D. Facilities for the humane disposal of sick, injured and dead animals.
E. Secure and accessible after hours receiving areas for animals brought to the shelter by
the City.
F. An internal alarm system.
G. An external security fence at a minimum of 6' in height.
The Contractor shall properly maintain the facilities and equipment in a clean and sanitary
manner and will not permit any condition to exist that would constitute a public nuisance.
2. Hours of Operations: The Contractor shall, as a minimum requirement, keep the shelter
• facilities open to the public a minimum of 25 hours per week, 5 of which shall be on
Saturday, or other such hours as approved by the City Project Manager. Such hours shall be
posted. During other hours, the City's Law Enforcement Officers, or designee may use keys
to be supplied for access to the shelter.
3. Receipt and Care of Animals: The Contractor shall accept and care for all dogs and cats and
animals brought to the shelter pursuant to the provisions of this agreement, by the City, and
by the residents of the City, provided, however, the Contractor shall not be obligated to
accept a dog, cat, or other animal if (1) acceptance of that animal into the shelter will create
a serious health risk or, (2) a serious health risk exists in the shelter, or (3) place the shelter
over capacity and the Contractor has attempted to relieve such condition by alternate
placement of animals with other suitable agencies. In any such event, Contractor shall
notify City. The Contractor shall hold them and properly care for them pursuant to
applicable sections of Port Angeles Municipal Code Chapter 7. The Contractor may destroy
any animal only pursuant to applicable sections of Municipal Code Title 7. The Contractor
shall give the best reasonable care and treatment to all animals in its custody and control,
making certain they are comfortably housed and adequately fed and watered. Animals
received by the shelter during non -business hours shall be officially cared for as soon as
feasible.
The Contractor shall maintain a record of each animal received under this contract. At a
minimum, such record shall consist of the type of animal, the beginning and ending dates of
housing, the length of stay, the name, address and telephone number of the owner or person
bringing in the animal, the approximate location where the animal was found, and the
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disposition of the animal. The contractor shall submit a report containing this information
to the City at the end of each quarter.
The Contractor shall be responsible to make reasonable attempts, and with due diligence, to •
identify and contact the animal owner as soon as possible after the animal is housed by the
Contractor and prior to destruction or adoption of the animal. The Contractor shall make
every reasonable effort to find suitable homes for each adoptable animal received.
4. Animal Traps: The Contractor shall furnish and maintain a suitable number of traps for the
live capture of animals and loan said traps to City residents upon request. At a minimum,
the Contractor shall maintain 4 cat traps, 1 dog trap, 1 skunk trap and 4 raccoon traps. At
the time of the loan, the Contractor shall instruct residents on the proper use of traps and the
proper care and handling of captured animals. The Contractor may collect a deposit and/or
fee as agreed between the Contractor and the City.
5. Records of Lost and Found Animals: Reports of lost or found animals from City citizens
will be referred directly to the Contractor. The Contractor shall make information
concerning lost and found animals available to citizens requesting the information. The
Contractor shall use due diligence in making every reasonable effort to compare
unidentified City animals to the lists and to return animals which appear to be from the list,
to their owners.
6. Staff:
A. The Contractor shall be registered to perform euthanasia by lethal injection, in
accordance with RCW 69.50.310, and shall employ or contract with a minimum of one
qualified handler. In addition, Contractor shall comply with all written policies and •
procedures required by the Washington State Department of Health, including WAC
Chapter 246-886, as it may be revised, together with requirements for training,
recordkeeping, and security.
B. The Contractor shall maintain a telephone service and office personnel necessary for
receiving inquiries from City residents with respect to animals impounded or delivered
to the Contractor.
C. The Contractor shall ensure that all of its employees act in a professional and
businesslike manner and that no rude or unseemly actions or attitudes are tolerated in
their day-to-day dealings with the public.
D. The Contractor shall provide adequate training to its employees to satisfactorily
perform the obligations of this agreement. The Contractor shall arrange for all its
permanent and temporary employees to be bonded for $1,000 per employee and to
protect the City against any dishonesty or failure to transmit fees to the City. Proof of
bond shall be provided to the Project Manager.
7. After Hour Cages/Animals Left After Hours: If the Contractor maintains after-hours cages
that are available to the public or animals are left at the shelter during non -business hours,
those animals that are housed as a result of placement into those cages and that cannot be
specifically identified as coming from City residents, shall not be counted as City animals
except to the extent that the City of Port Angeles agrees to the following proportional •
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payment for unidentified animals. In that case, charges for unidentified animals shall be
charged in the same proportion as animals that are identifiable as County, Sequim, or Port
• Angeles billable animals on- an annual basis.
8. Fees: The Contractor may collect fees as listed in PAMC 3.70.120(C). Any changes to fees
shall be approved by the City Council prior to implementation.
Animal Licenses
1. Issuance of Licenses: The Contractor is solely responsible for administration of the animal
licensing program and will collect and retain all fees under PAMC 3.70.120(A).
2. Maintenance of License Recording System: The Contractor shall maintain a computerized
license system in a current status and shall provide at least monthly to the City Project
Manager and PENCOM a listing of all current animal licenses. As an alternative, the
Contractor may, at its discretion, maintain the animal license listing by posting it to an
internet site accessible by the City and PENCOM. The Contractor shall maintain the system
for licenses sold by the Contractor, the City, or any other license vendor in the City.
3. Supplies. The Contractor shall purchase and maintain sufficient license forms and tags and
shall distribute them, free of charge, to other license vendors upon request.
4. Public Education. The Contractor shall develop programs and activities intended to increase
compliance with license requirements by City residents. The Contractor shall organize and
• carry out neighborhood surveys and public education programs, as approved by the Chief of
the Port Angeles Police Department. The surveys and education programs shall be aimed at
informing the public about animal health and welfare issues.
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SERVICE AGREEMENT ATTACHMENT "B"
COMPENSATION •
1. Compensation for Sheltering:
A. The City shall pay to the Contractor the amount of $13,500.00 for each quarter of 2010.
B. Total compensation paid to Contractor by the City for the year 2010 shall be
$54,000.00.
C. The compensation paid to Contractor by the City for 2010 is based upon an annual per
capita rate of $2.81 per City of Port Angeles resident (or, $0.7031 per City resident per
quarter x 19,200).
2. Other Compensation:
The Contractor may retain Cage and Trap Rental Fees received from City citizens.
3. Compensation for Sale of Animal Licenses:
The Contractor may retain the revenue obtained from its sale of City animal licenses.
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SERVICE AGREEMENT ATTACHMENT "C"
• GENERAL CONDITIONS
1. Scope of Contractor's Services: The Contractor agrees to provide to the City services and
any materials set forth in Attachment "A." No material, labor, or facilities will be furnished
by the City, unless otherwise provided for in the Agreement.
2. Accounting and Payment for Contractor Services: Payment to the Contractor for services
rendered under this Agreement shall be as set forth in Attachment "B." Unless specifically
stated in Attachment "B" or approved in writing in advance by the City Designated Project
Manager ("Project Manager"), the City will not reimburse the Contractor for any costs or
expenses incurred by the Contractor in the performance of this contract.
3. Delegation and Subcontracting: No portion of this contract may be delegated or
subcontracted to any other individual, firm or entity without the express and prior written
approval of the Project Manager.
4. Independent Contractor: The Contractor's services shall be furnished by the Contractor as
an independent contractor and nothing herein contained shall be construed to create a
relationship of employer/employee or master/servant, but all payments made hereunder and
all services performed shall be made and performed pursuant to this Agreement by the
Contractor as an independent contractor.
The Contractor acknowledges that the entire compensation for this Agreement is specified
• in Attachment "B" and the Contractor is not entitled to any City benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental or other insurance
benefits, or any other rights or privileges afforded to City employees. The Contractor
represents that it maintains a separate place of business, serves clients other than the City,
will report all income and expense accrued under this contract with the Internal Revenue
Service on a business tax schedule, and has a tax account with the State of Washington
Department of Revenue for payment of all sales and use and Business and Occupation taxes
collected by the State of Washington.
5. No Guarantee of Employment: The performance of all or part of this contract by the
Contractor shall not operate to vest any rights whatsoever and shall not be deemed to
guarantee any employment of the Contractor or any employee of the Contractor or any
subcontractor or any employee of any subcontractor by the City in the future.
6. Regulations and Requirement: This Agreement shall be subject to and shall comply with all
federal, state and local laws, rules, and regulations.
7. Right to Review: This contract is subject to review by any federal or state auditor. The City
shall have the right to review and monitor the financial and service components by whatever
means deemed expedient. Such review may occur with or without notice, and may include,
but is not limited to, on-site inspection by City agents, or employees, inspection of records
or other materials which the City deems directly pertinent to the Agreement and its
performance, and any and all communications with or evaluations by service recipients
. under this Agreement. The Contractor shall preserve and maintain all financial records and
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records relating to the performance of work under this Agreement for three (3) years after
contract termination, and shall make them available for such review, within Clallam County,
State of Washington, upon request; during reasonable business hours.
•
8. Modifications: Either party may request changes in the Agreement. Any and all agreed
modifications shall be in writing, signed by each of the parties.
9. Termination for Default: If the Contractor defaults by failing to perform any of the
obligations of the contract or becomes insolvent or is declared bankrupt or makes an
assignment for the benefit of creditors, the City may, by depositing written notice to the
Contractor in the U.S. Mail, postage prepaid, terminate the contract, and at the City's option,
obtain performance of the work elsewhere. If the contract is terminated for default, the
Contractor shall not be entitled to receive any further payments under the contract until all
work called for has been fully performed. Any extra cost or damage to the City resulting
from such default(s) shall be deducted from any money due or coming due to the
Contractor. The Contractor shall bear any extra expenses incurred by the City in completing
the work, including all increased costs for completing the work, and all damage sustained, or
which may be sustained by the City by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that the Contractor was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
10. Termination for Public Convenience: The City may terminate the contract in whole or in
part whenever the City determines, in its sole discretion, that such termination is in the •
interests of the City. Whenever the contract is terminated in accordance with this paragraph,
the Contractor shall be entitled to payment for actual work performed. An equitable
adjustment in the contract price for partially completed items of work will be made, but such
adjustment shall not include provision for loss of anticipated profit on deleted or
uncompleted work. Termination of this contract by the City at any time during the term,
whether for default or convenience, shall not constitute a breach of contract by the City.
11. Rights and Remedies: The duties and obligations imposed by this Agreement and the rights
and remedies available thereunder shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law.
12. Defense and Indemnity Agreement: The Contractor agrees to defend, indemnify and save
harmless the City, its appointed and elected officers and employees, from and against all
loss or expense, including but not limited to judgments, settlements, attorneys' fees and costs
by reason of any and all claims and demands upon the City, its elected or appointed officials
or employees for damages because of personal or bodily injury, including death at any time
resulting therefrom, sustained by any person or persons and on account of damage to
property including loss of use thereof, whether such injury to persons or damage to property
is due to any act or omission of the Contractor, his/her subcontractors, its successor or
assigns, or its or their agent, servants, or employees, the City, its appointed or elected
officers, employees or their agents, except only such injury or damage as shall have been
occasioned by the sole negligence of the City, its appointed or elected officials or
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employees. It is further provided that no liability shall attach to the City by reason of
entering into this contract, except as expressly provided herein.
• 13. Industrial Insurance Waiver: With respect to the performance of this Agreement and as to
claims against the City, its appointed and elected officers, agents and employees, the
Contractor expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, as now or hereafter amended, for injuries to its
employees and agrees that the obligations to indemnify, defend and hold harmless provided
in this Agreement extend to any claim brought by or on behalf of any employee of the
Contractor. This waiver is mutually negotiated by the parties to this Agreement.
14. Venue and Choice of Law: In the event that any litigation should arise concerning the
construction or interpretation of any of the terms of this Agreement, the venue of such
action shall be in the courts of the State of Washington in and for the County of Clallam.
This Agreement shall be governed by the laws of the State of Washington.
15. Withholding Payment: In the event the Project Manager determines that the Contractor has
failed to perform any obligation under this Agreement within the times set forth in this
Agreement, then the City may withhold from amounts otherwise due and payable to
Contractor the amount determined by the City as necessary to cure the default, until the
Project Manager determines that such failure to perform has been cured. Withholding under
this clause shall not be deemed a breach entitling Contractor to termination or damages,
provided that the City promptly gives notice in writing to the Contractor of the nature of the
default or failure to perform, and in no case more than ten (10) days after it determines to
withhold amounts otherwise due. A determination of the Project Manager set forth in a
• notice to the Contractor of the action required and/or the amount required to cure any
alleged failure to perform shall be deemed conclusive, except to the extent that the
Contractor acts within the times and in strict accord with the provision of the Disputes
clause of this Agreement. The City may act in accordance with any determination of the
Project Manager which has become conclusive under this clause, without prejudice to any
other remedy under the Agreement, to take all or any of the following actions: (1) cure any
failure or default, (2) to pay any amount so required to be paid and to charge the same to the
account of the Contractor, (3) to set off any amount of paid or incurred from amounts due or
to become due the Contractor. In the event the Contractor obtains relief upon a claim under
the Disputes clause, no penalty or damages shall accrue to the Contractor by reason of good
faith withholding by the City under this clause.
16. Insufficient Funds: If sufficient funds are not appropriated or allocated for payment under
this contract, this contract shall be null and void. No penalty or expense shall accrue to the
City in the event this provision applies.
17. Disputes: Differences between the Contractor and the City, arising under and by virtue of
the contract documents shall be brought to the attention of the City at the earliest possible
time in order that such matters may be settled or other appropriate action promptly taken.
The records, orders, rulings, instructions, and decision of the Project Manager shall be final
and conclusive thirty (30) days from the date of mailing unless the Contractor mails or
otherwise furnishes to the City Manager a written notice of appeal. The notice of appeal
shall include facts, law, and argument as to why the conclusions of the Project Manager are
• in error.
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In connection with appeal of any proceeding under this clause, the Contractor shall have the
opportunity to be heard and to offer evidence in support of the appeal, • The decision, of the •
City Manager for the determination of such appeals shall be final and conclusive. Reviews
of the appellate determination shall be brought in the Superior Court of Clallam County
within fifteen (15) days of mailing of the written appellate determination. Pending final
decision of the dispute, the Contractor shall proceed diligently with the performance of this
Agreement and in accordance with the decision rendered.
18. Ownership of Items Produced: All writings, programs, data, public records or other
materials prepared by the Contractor and/or its consultants or subcontractors, in connection
with the performance of this Agreement shall be the sole and absolute property of the City
and constitute "work made for hire" as that phrase is used in federal and/or state intellectual
property laws.
19. Recovery of Payments to Contractor: The right of the Contractor to retain monies paid to it
is contingent upon satisfactory performance of this Agreement. In the event that the
Contractor fails, for any reason, to perform obligations required of it by this Agreement, the
Contractor may, at the Project Manager's sole discretion, be required to repay to the City all
monies disbursed to the Contractor for those parts of the project that are rendered worthless
in the opinion of the Project Manager by such failure to perform.
Interest shall accrue at the rate of 12 percent (12%) per annum from the time the Project
Manager demands repayment of funds.
20. Approval: The extent and character of all services to be performed under this Agreement by •
the Contractor shall be subject to the review and approval of the Project Manager. In the
event there is a dispute with regard to the extent and character of the work to be done, the
determination of the Project Manager as to the extent and character of the work to be done
shall govern subject to the Contractor's right to appeal that decision as provided herein.
21. Non -Discrimination: The Contractor shall not discriminate against any person on the basis
of race, creed, political ideology, color, national origin, sex, marital status, sexual
orientation, age, or the presence of any sensory, mental or physical handicap.
22. Subcontractors: In the event that the Contractor employs the use of any subcontractors, the
contract between the Contractor and the subcontractor shall provide that the subcontractor is
bound by the terms of this Agreement between the City and the Contractor. The Contractor
shall insure that in all subcontracts entered into, City of Port Angeles is named as an
additional insured.
23. Time is of the Essence: Time is of the essence in the performance of this contract unless a
more specific time period is set forth in either the Special Terms and Conditions or Scope of
Work.
24. Notice: Except as set forth elsewhere in the Agreement, for all purposes under this
Agreement, except service of process, any notices shall be given by the Contractor to the
Project Manager. Notice to the Contractor for all purposes under this Agreement shall be
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given to the person executing the Agreement on behalf of the Contractor at the address
identified on the signature page.
• 25. Precedence: In the event of inconsistency in this Agreement, unless otherwise provided
herein, the inconsistency shall be resolved by giving precedence in the following order:
A. Applicable federal and state statutes and regulations;
B. Scope of Work (Attachment "A") and Compensation (Attachment "B");
C. General Conditions. (Attachment Q.
26. Waiver: Waiver of any breach or condition of this contract shall not be deemed a waiver of
any prior to subsequent breach. No term or condition of this contract shall be held to be
waived, modified or deleted except by an instrument, in writing, signed by the parties
hereto.
27. Survival: The provision of Paragraphs 4, 7, 11, 12, 13, 14, 15, 17, 18, 19, 20, 21, 22, 23, 25,
26 and 29 shall survive, notwithstanding the termination or invalidity of this Agreement for
any reason.
28. Entire Agreement: This written contract represents the entire Agreement between the
parties and supersedes any prior statements, discussions or understandings between the
parties except as provided herein.
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SERVICE AGREEMENT ATTACHMENT "D"
— SPECIAL TERMS AND CONDITIONS - •
[ X ] 1. Reporting. The Contractor shall submit written progress reports to the Project Manager as
set forth below:
[ ] With each request for payment.
[ ] Monthly.
[ X ] Quarterly.
[ ] Semi-annually.
[ X ] Annually.
[ ] Project completion.
[ ] Other (specify):
Progress reports shall include, at a minimum, the following:
Quarterly Reports: Listing of all current City animal licenses, including the license
number, expiration date, information describing the animal, and the owner's name,
address, and telephone number.
Monies collected by the Contractor, whether characterized as fees, civil penalties, or any
other nomenclature, shall be reported to the City's Finance Department on a quarterly
basis together with an accounting of monies received. In addition, a quarterly report
shall include the number of City animals housed by type, the total number of days of
housing and a summary of disposition of City animals, the number of licenses sold and •
revenue produced from sales. The quarterly report shall be due by the 15' of the month
following the quarter close.
Annual Report: Contractor shall furnish an annual report to the City by the 15' day of
February of the following year. Contractor shall maintain complete records of licenses
issued, fees collected, animals received, animals to dispose, kennels inspected,
complaints received and investigations conducted, and shall include this information in
the annual report and make such available for the City's inspection at all times.
Contractor shall provide such other data as the City requests, for all legitimate purposes
directly related to City services performed.
Reports shall include any problems, delays or adverse conditions which will materially
affect the Contractor's ability to meet project objectives or time schedules together with a
statement of action taken or proposed to resolve the situation. Reports shall also include
recommendations for changes to the Scope of Work, if any. Payments may be withheld if
reports are not submitted.
[ X ] 2. Insurance. The Contractor shall maintain in full force and effect during the term of this
Agreement, and until final acceptance of the product, public liability and property
damage insurance with companies or through sources approved by the state insurance
commissioner pursuant to RCW Title 48, as now or hereafter amended. The City, its
appointed and elected officials and employees, shall be specifically named as additional
insureds in a policy with the same company which insures the Contractor or by .
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endorsement to an existing policy or with a separate carrier approved pursuant to RCW
Title 48, as now or hereafter amended, and the following coverages shall be provided:
• [ X ] COMPREHENSIVE GENERAL LIABILITY
Bodily injury, including death: $500,000 per occurrence
Property damage $500,000 per occurrence
LX I WORKERS COMPENSATION: Statutory amount
[ X ] AUTOMOBILE: coverage on owned, non -owned, rented and hired vehicles
$1,000,000 bodily injury, liability, including death, per occurrence
$500,000 property damage liability, per occurrence
Any such insurance carried by the Contractor is primary over any insurance carried by
City of Port Angeles. The City shall have no obligation to report occurrences unless a
claim or lawsuit is filed with it and the City has no obligation to pay any insurance
premiums.
Evidence of insurance coverage shall be submitted to the Project Manager within twenty
(20) days of the execution of the Agreement. The Agreement shall be void ab initio if the
proof of coverage is not timely supplied.
[ X ] 3. Other:
Board of Directors: Employees of the Contractor or direct relatives of said individuals
shall not serve on the Board of Directors of the Contractor. The Executive Director may
• serve on the Board as a non-voting member, but may not serve as an officer of the Board.
•
G U.eget_BackupWGREEMENTS&CONTRACTS\2010 Agm"&Contracts\liumane Society 201001 18 10 wpd (January 25, 2010)
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CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
October 12, 2009
CALL TO ORDER- A Special City Council meeting was called to coincide with the Board of Clallam
SPECIAL MEETING: County Commissioner's Work Session. There being no quorum present, a special
council meeting was not conducted.
ROLL CALL: Members Present. Deputy Mayor Wharton.
Members Absent: Mayor Braun, and Councilmembers Di Guilio, Kidd,
Perry, Rogers, and Williams.
Staff Present: N. West, and S. Roberds.
Dan Di Guilio, Mayor Janessa Hurd, City Clerk
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CALL TO ORDER -
SPECIAL MEETING:
ROLL CALL:
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
November 20, 2009
A Special City Council meeting was called to provide a tour of the Water Treatment
Plant for the City Councilmembers. There being no quorum present, a special
council meeting was not conducted.
Members Present Councilmember Kidd.
Members Absent: Mayor Braun, Deputy Mayor Wharton, and
Councilmembers Di Guilio, Perry, Rogers, and Williams.
Staff Present: G. Cutler.
Dan Di Guilio, Mayor Janessa Hurd, City Clerk
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•
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•
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
January 9, 2010
CALL TO ORDER- Mayor Di Guilio called the special meeting of the Port Angeles City Council to
SPECIAL MEETING: order at 9:08 a.m.
ROLL CALL: Members Present• Mayor Di Guilio, and Councilmembers Kidd, Mania,
Nelson, and Perry.
Members Absent None.
Staff Present: Manager Myers, Attorney Bloor, G Cutler,
T. Gallagher, D. McKeen, N. West, Y Ziomkowski, and
T. Pierce.
DISCUSSION: The City Council and staff discussed the following agenda items in order:
1. City Manager Goals and Objectives
2. City Council Agendas and Council Meetings
3. City Council Rules of Procedure
4. City Advisory Boards and Committees
5. City Communications/Citizen Conversations
6. Intergovernmental Relations
7. City Council Conferences and Tours
8. Lunch -Legal Issues Briefing
9. City Financial Outlook for 2010
10. Update on CSO Project
11. Implementation Strategies for AIA Study
12, Future Economic Development Strategies
No Action was taken.
ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 3:55 p.m.
Dan Di Guilio, Mayor
Janessa Hurd, City Clerk
L-3
•
CITY COUNCIL MEETING
Port Angeles, Washington
January 19, 2010
CALL TO ORDER- Mayor Di Guilio called the regular meeting of the Port Angeles City Council to
REGULAR MEETING: order at 6:00 p.m
ROLL CALL: Members Present: Mayor Di Guilio, Councilmembers Downie, Kidd,
Mania, Nelson, and Perry.
Members Absent: None.
Staff Present: Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler,
T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, L.
Dunbar, T. Pierce, and S. Roberds.
PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilmember Mania.
ALLEGIANCE:
LATE ITEMS TO BE
Councilmember Mania added discussion of the recent change to Action Minutes.
PLACED ON THIS OR
Community and Economic Development Director West added the EPA Puget
FUTURE AGENDAS:
Sound Protection Grant application. Councilmember Kidd added discussion of the
recent water line break near Park Avenue. •
CITY COUNCIL
Councilmember Mania spoke regarding his first Utility Advisory Committee
COMMITTEE
meeting.
REPORTS:
Councilmember Downie spoke regarding the PA Forward Meeting that the AIA
team attended.
Councilmember Kidd spoke regarding the PA Forward meeting, and the reopening
of the Kokopelli Grill.
Councilmember Perry spoke regarding the Annual meeting for the Port Angeles
Downtown Association.
Councilmember Nelson had no report.
Mayor Di Guilio had no report.
After committee reports, Public Works Director Cutler provided a brief update on
the water line break near Park Avenue.
Council agreed by consensus to interview all the candidates for the City Council
vacancy, in 30 minutes sessions, at the special City Council meeting on January 20,
2010. Council chose to individually submit interview questions to the City
Manager.
•
L-4
•
•
•
CITY COUNCIL MEETING
January 19, 2010
PUBLIC CEREMONIES/
1. Olympic National Park Update
PRESENTATIONS &
EMPLOYEE
Karen Gustin, Olympic National Park Superintendent, provided an update on the
RECOGNITIONS:
Hurricane Ridge Road slide at mp 4.9, and an update on the Elwha River Project.
PUBLIC COMMENT:
Randall McCoy, 112 E. I Ph St., spoke regarding bike lanes on City streets.
Larry Williams, 809 E First St., spoke regarding action minutes, the proposed Port
Angeles Municipal Code changes, and suggested Councilmember Mania recuse
himself from the vote on the Municipal Code Amendment MCA 09-02. He also
spoke regarding comments previously made by Darlene Schanfald at the January 5,
2010 City Council Meeting.
WORK SESSION:
None.
ORDINANCES NOT 1. Municipal Code Amendment MCA 09-02/Minor Amendments
REQUIRING PUBLIC
HEARINGS: Attorney Bloor provided clarification to Councilmember Mania, informing him that
there was no statutory requirement that required him to recuse himself from this
Ordinance No. 3389 particular item.
Director West provided a brief description of the Municipal Code Amendments.
Following Council discussion,
Mayor Di Guilio conducted a second reading of the Ordinance by title, entitled
ORDINANCE NO. 3389
AN ORDINANCE of the City of Port Angeles, Washington, revising Title
14 of the Port Angeles Municipal Code relating to Building
Construction.
It was moved by Perry and seconded by Downie to:
Adopt the Ordinance as read by title.
Motion Carried 6-0.
Ordinance No. 3390 Mayor Di Guilio conducted a second reading of the Ordinance by title, entitled
ORDINANCE NO. 3390
AN ORDINANCE of the City of Port Angeles, Washington, revising Title
17 of the Port Angeles Municipal Code relating to Zoning.
It was moved by Perry and seconded by Mania to:
Adopt the Ordinance as read by title.
Motion carried 6-0.
2
L-5
CITY COUNCIL MEETING
January 19, 2010
is
ORDINANCES NOT 2 Lighting and Conservation Funds Ordinance Amendments
REQUIRING PUBLIC
HEARINGS: Director Cutler provided a brief description of the Lighting and Conservation Funds
(Cont'd) Ordinance Amendments. Following Council discussion,
Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending the
Lighting Fund and the Conservation Fund, and Chapter 3 of the Port
Angeles Municipal Code.
Electric Utility Service Fee Ordinance Amendment
Director Cutler provided a brief explanation of the Electric Utility Service Fee
Ordinance Amendment. Following Council discussion,
Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising
Chapter 3.70 relating to Electric Utility Service Fees and 13.12
relating to Electricity — Services and Charges of the Port Angeles
Municipal Code. .
RESOLUTIONS: None.
OTHER 1. Port Angeles Regional Chamber of Commerce Contract
CONSIDERATIONS:
Director West presented information regarding the Port Angeles Regional Chamber
of Commerce Contract. He provided information on minor revisions, and read into
the record an amendment to the contract striking the statement, "shall notify the
City within 30 days of," from item C7. Following Council discussion
It was moved by Downie and seconded by Kidd to:
Approve the contract as amended, and authorize the Mayor to sign and make minor
modifications as necessary.
Motion carried 6-0.
Break Mayor Di Guilio recessed the meeting for a break at 7:45 p.m. The meeting
reconvened at 8:02 p.m.
0
•
CITY COUNCIL MEETING
January 19, 2010
FINANCE: 1. Consultant Agreement Amendment No 1 for Advanced Metering
Infrastructure Project and Demand Response Grant
It was moved by Perry and seconded by Downie to:
Move the Finance agenda to the Consent agenda.
Motion carried 6-0.
OTHER 2. City Manager's Goals & Objectives
CONSIDERATIONS:
(Cont'd) Manager Myers presented the City's Manager's Goals & Objectives previously
discussed at the Council Retreat on January 9, 2010. Following Council discussion,
It was moved by Perry and seconded by Kidd to:
Accept the City Manager's Goals & Objectives for 2010 as amended.
Motion carried 6-0.
3. City Council Committee Assignments
Manager Myers presented the City Council Committee Assignments. Following
Council discussion,
It was moved by Nelson and seconded by Mania to:
Approve the attached City Council Committee Assignments with the amended
changes.
Motion carried 6-0.
4 EPA Puget Sound Protection Grant
Director West discussed the grant application process as well as the possible
funding available.
It was moved by Mania and seconded by Downie to:
Authorize the grant application submission.
Motion carried 6-0.
5. Action Minutes
Councilmember Mania discussed his opposition to the Council switching to Action
Minutes. Following brief discussion, Council agreed by consensus to shorten the
trial period for Action minutes from 6 to 3 months.
PUBLIC HEARINGS — None.
QUASI-JUDICIAL:
C!
L-7
CITY COUNCIL MEETING
January 19, 2010
PUBLIC HEARINGS- None.
OTHER:
CONSENT AGENDA: Councilmember Kidd requested that the Expenditure Approval List and the
Peabody & Fifth Streets Reconstruction, Project US0606, Final Acceptance items
be pulled from the Consent agenda for separate discussion.
It was moved by Downie and seconded by Nelson to approve the consent
agenda to include: l.) City Council Meeting Minutes of January 5, 2010; 2.)
Equipment Purchase — Police Vehicles; 3 ) Energy Northwest Interlocal Agreement
Modification No. 1 for the Morse Creek Project; 4.) Consultant Agreement
Amendment No 1 for Advanced Metering Infrastructure Project and Demand
Response Grant. Motion carried 6-0.
Expenditure Approval List from 12/26/09 to 01/08/10 for $1,908,261.48
Council discussed two expenditure line items from the Expenditure Approval List,
including the Port Angeles Harborworks Development Authority expense item and
the Institute for K-9 Forensics expense item.
It was moved by Downie and seconded by Mania to:
Approve the Expenditure Approval List from 12/26/09 to 01/08/10 for
$1,908,261.48.
Motion carried 6-0.
2. Peabody & Fifth Streets Reconstruction, Project US0606, Final
Acceptance.
Council discussed the construction costs regarding the Peabody and Fifth Streets
Reconstruction project.
It was moved by Kidd and seconded by Perry to:
Adopt the Peabody and Fifth Streets Reconstruction, Project US0606, Final
Acceptance.
Motion carried 6-0.
INFORMATION: Manager Myers spoke regarding the 2009 Building Permit Report, the 2009 Annual
Fire Department Report, and recognized Director West for being highlighted in the
City Vision Magazine.
EXECUTIVE SESSION: None.
ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 8:37 p.m.
Dan Di Guilio, Mayor
Janessa Hurd, City Clerk
5 L-8
•
•
CALL TO ORDER -
SPECIAL MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
COUNCIL VACANCY
APPLICATIONS
•
Break
COUNCIL VACANCY
APPLICATIONS
(Cont'd)
Break
COUNCIL VACANCY
APPLICATIONS
(Cont'd)
Break
COUNCIL VACANCY
APPLICATIONS
(Cont'd)
Break
is
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
January 20, 2010
Mayor Di Guilio called the special meeting of the Port Angeles City Council to
order at 5:00 p.m.
Members Present• Mayor Di Guilio, Councilmembers Downie, Kidd,
Mania, Nelson, and Perry.
Members Absent: None.
Staff Present Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler,
T. Gallagher, D. McKeen, N. West, Y. Ziomkowski,
The Pledge of Allegiance to the Flag was led by Councilmember Downie.
Manager Myers explained the interview process and mentioned that applicant Rick
Burton had dropped out of the application process.
Council discussed what questions to ask the candidates, making some amendments
to the list of questions. Council interviewed Brad Collins and Thomas Davis for the
vacant position on the City Council.
Mayor Di Guilio recessed the meeting for a break at 5:50 p.m. The meeting
reconvened at 5:59 p.m.
Council interviewed Dan Maguire and Sheryle Outcalt for the vacant position on
the City Council.
Mayor Di Guilio recessed the meeting for a break at 6.34 p.m. The meeting
reconvened at 6:39 p.m.
Council interviewed Glenn Wiggins for the vacant position on the City Council.
Mayor Di Guilio recessed the meeting for a break at 6:53 p.m. The meeting
reconvened at 7:05 p.m.
Council discussed the process for deciding on whom to appoint to the vacant
position on the City Council.
Mayor Di Guilio recessed the meeting for a break at 7:10 p.m. The meeting
reconvened at 7.23 p.m.
1
L-9
CITY COUNCIL SPECIAL MEETING
January 20, 2010
COUNCIL VACANCY
APPLICATIONS
(Cont'd)
EXECUTIVE SESSION
ADJOURNMENT:
•
Council interviewed John Matthews for the vacant position on the City Council.
Council discussed the process of narrowing the field of candidates down, from six
to three, agreeing to verbally name their top three choices. Councilmember Downie
chose Brad Collins, Glenn Wiggins, and John Matthews. Councilmember Mania
chose Brad Collins, Thomas Davis, and Dan Maguire. Councilmember Kidd chose
Brad Collins, Glenn Wiggins, and John Matthews. Councilmember Perry chose
Brad Collins, Glenn Wiggins, and John Matthews. Councilmember Nelson chose
Glenn Wiggins, John Matthews, and Thomas Davis. Mayor Di Guilio chose Brad
Collins, Dan Maguire, and John Matthews.
Council discussed the top three candidates, Brad Collins, Glenn Wiggins, and John
Matthews. Council went around the table and announced their top candidate
Councilmember Downie, Mania, Kidd, and Perry all chose Brad Collins. After four
votes for Brad Collins, Mayor Di Guiho requested a motion from Council.
It was moved by Mania and seconded by Kidd to:
Appoint Brad Collins to the City Council.
Motion carried 6-0.
None.
Mayor Di Guilio adjourned the meeting at 8:07 p.m.
Dan Di Guilio, Mayor Janessa Hurd, City Clerk
2 L-10
•
•
�• ,, A.'
Date 1/27/2010
'
City of Port
Angeles
City Council Expenditure Report
•
``" •} "�
From: 1/912010
To: 1/2212010
Vendor
Description
Account Number
Invoice Amount
FIRE ENGINEERING
FIRE ENGINEERING SUBSCRIP
001-0000-237 00-00
-252
GOPHER
All Terrain Recess Rack
001-0000-237.00-00
-30.11
HMIS CEMETERY SOFTWARE
COMPUTERS,DP & WORD PROC
001-0000-237.00-00
-44.33
Melissa Ringer
LOOMIS DEPOSIT REFUND RIN
001-0000-239.10-00
50.00
SIRCHIE FINGERPRINT LAB
Drug Tests
001-0000-237.00-00
-20.21
Drug Tests
001-0000-237.00-00
-3.11
STAYWELL COMPANY, THE
Lifeguard Manual
001-0000-237.00-00
-2758
TARGET SAFETY
Annual User Fee/Subscrptn
001-0000-237 00-00
-264.60
WA STATE PATROL
Live Scan -December 09
001-0000-229.50-00
30800
Division Total:
-$34.46
Department Total:
-$34.46
ASSOCIATION OF WASHINGTON CITIES
NEWLY ELECTED TRAINING -
001-1160-511.43-10
150.00
NEWLY ELECTED TRAINING -
001-1160-511.43-10
15000
NEWLY ELECTED TRAINING -
001-1160-511.43-10
150.00
Cameron's Cafe & Catering
CITY COUNCIL RETREAT - ME
001-1160-511.31-01
169.10
NATIONAL LEAGUE OF CITIES
NLC ANNUAL MEMBERSHIP
001-1160-511.49-01
1,48900
OLYMPIC PRINTERS INC
Business Cards -Downie
001-1160-511 31-01
5854
Business Cards -Nelson
001-1160-511.31-01
58.54
Business Cards -Mania
001-1160-511 31-01
58.53
•
Business Cards -Little
001-1160-511.31-01
58.53
OLYMPIC STATIONERS INC
SUPPLIES FOR COUNCIL RETR
001-1160-511 31-01
36.22
PORT ANGELES CITY TREASURER
Council Rfrshmnts-Pierce
001-1160-511.31-01
29.43
Legislative
Mayor & Council
Division Total:
$2,407.89
Legislative
Department Total.
$2,407.89
ASSOCIATION OF WASHINGTON CITIES
AWC 2010 ANNUAL SERVICE F
001-1210-513.49-10
11,792.99
CLALLAM CNTY ECONOMIC DEV CNCL
EDC ANNUAL DINNER MEETING
001-1210-513.31-01
35.00
PORT ANGELES CITY TREASURER
PABA/Chamber Mtgs-Myers
001-1210-513.31-01
26.34
Meals-Mtgs-Pierce
001-1210-513.31-01
46.64
Chamber Lunch-KM/CK/PD
001-1210-513 31-01
39.00
QWEST
1-2 A/C 3604170786905B
001-1210-513.42-10
087
1-5 A/C 3604529882811B
001-1210-513.42-10
1.14
1-5 A/C 36045258342116
001-1210-513.42-10
1.36
1-5 A/C 3604525109623B
001-1210-513.42-10
1.14
1-5 A/C 36045238778178
001-1210-513 42-10
1.14
1-5 A/C 3604529887652B
001-1210-513.42-10
1.14
1-5 A/C 3604523712585B
001-1210-513 42-10
1.71
12-23 A/C 206T302306084B
001-1210-513.42-10
20.37
12-23 A/C 206T310164584B
001-1210-513 42-10
27.82
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-1210-513.42-10
0.67
City Manager Department
City Manager Office
Division Total:
$11,997.33
•
PUBLIC SAFETY TESTING INC
4th Quarter Testing
001-1220-516 41-50
350.00
QWEST
1-2 A/C 3604170786905B
001-1220-516 42-10
0.18
L-11
Page 1
Date 1/27/2010
City of Port Angeles
City Council Expenditure Report
}` �•_4 From: 1/9/2010 To: 1/22/2010 •
Vendor
Description
Account Number
Invoice Amount
QWEST
1-5 A/C 3604529882811B
001-1220-516.42-10
0.23
1-5 A/C 3604525834211 B
001-1220-516.42-10
0.27
1-5 A/C 3604525109623B
001-1220-516.42-10
0.23
1-5 A/C 3604523877817B
001-1220-516.42-10
0.23
1-5 A/C 3604529887652B
001-1220-516.42-10
0.23
1-5 A/C 36045237125856
001-1220-516.42-10
0.34
•12-23 A/C 206T302306084B
001-1220-516 42-10
4.08
12-23 A/C 206T310164584B
001-1220-516 42-10
5.56
WA STATE PATROL
WATCH CHECKS
001-1220-516.41-50
20.00
WAPELRA
ANNUAL MEMBERSHIP DUES
001-1220-516 49-01
200.00
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-1220-516.42-10
20.40
City Manager Department
Human Resources
Division Total:
$601.75
CLALLAM CNTY AUDITOR
09 Voter Reg Costs
001-1230-514 41-50
27,499.32
QWEST
1-2 A/C 3604170786905B
001-1230-514.42-10
009
1-5 A/C 3604529882811 B
001-1230-514 42-10
0.11
1-5 A/C 3604525834211B
001-1230-514.42-10
0.13
1-5 A/C 3604525109623B
001-1230-514.42-10
Oil
1-5 A/C 3604523877817B
001-1230-514.42-10
0.11
1-5 A/C 36045298876528
001-1230-514.42-10
Oil
1-5 A/C 3604523712585B
001-1230-514.42-10
0.17
12-23 A/C 206T30230608413
001-1230-514.42-10
204
12-23 A/C 206T310164584B
001-1230-514 42-10
2.78
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-1230-514.42-10
312
City Manager Department
City Clerk
Division Total:
$27,508.09
City Manager Department
Department Total:
$40,107.17
UNITED WAY OF CLALLAM COUNTY
4th Quarter Human Svcs
001-1390-519.49-71
15,625 00
City Manager Dept
Community Service
Division Total:
$15,625.00
City Manager Dept
Department Total:
$15,625.00
HEWLETT-PACKARD COMPANY
RENTAL OR LEASE SERVICES
001-2010-514 31-60
51815
Carol Hagar
WEBINAR REG/ZIOMKOWSKI
001-2010-514.43-10
149.00
QWEST
1-2 A/C 36041707869058
001-2010-514.42-10
0.62
1-5 A/C 36045298828116
001-2010-514.42-10
080
1-5 A/C 3604525834211B
001-2010-514.42-10
0.96
1-5 A/C 3604525109623B
001-2010-514.42-10
0.80
1-5 A/C 3604523877817B
001-2010-514.42-10
0.80
1-5 A/C 3604529887652B
001-2010-514 42-10
0.80
1-5 A/C 3604523712585B
001-2010-514.42-10
1.20
12-23 A/C 206T30230608413
001-2010-514.42-10
14.28
12-23 A/C 206T310164584B
001-2010-514.42-10
19.48
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-2010-514.42-10
14.53
Finance Department
Finance Administration
Division Total:
$721.42
HEWLETT-PACKARD COMPANY
RENTAL OR LEASE SERVICES
001-2023-514.31-60
663.41
L-12
Page 2
•
A. ":. Date 1/27/2010
City of Port Angeles
City Council Expenditure Report
• ''7
' ' •*4 From: 1/9/2010 To: 1/22/2010
Vendor
Description
Account Number
Invoice Amount
HEWLETT-PACKARD COMPANY
RENTAL OR LEASE SERVICES
001-2023-514.31-60
1,907.84
MICROFLEX INC
FINANCIAL SERVICES
001-2023-514.41-50
1,200.00
OLYMPIC PRINTERS INC
Time Cards
001-2023-514.31-01
108.89
A/P Checks
001-2023-514.31-01
803.68
QWEST
1-2 A/C 36041707869058
001-2023-514 42-10
0.80
1-5 A/C 36045298828118
001-2023-514.42-10
1.03
1-5 A/C 3604525834211 B
001-2023-514.42-10
1.24
1-5 A/C 3604525109623B
001-2023-514.42-10
1.03
1-5 A/C 3604523877817B
001-2023-514.42-10
1.03
1-5 A/C 3604529887652B
001-2023-514 42-10
1.03
1-5 A/C 3604523712585B
001-2023-514.42-10
1.54
12-23 A/C 206T302306084B
001-2023-514.42-10
18.35
12-23 A/C 206T31016458413
001-2023-514.42-10
25.04
UNITED PARCEL SERVICE
Shipping Chgs-December
001-2023-514.42-10
51 47
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-2023-514.42-10
4.56
Finance Department
Accounting
Division Total:
$4,790.94
ACCURINT
Person Searches
001-2025-514.41-50
54.20
GREAT AMERICA LEASING CORP
December Copier Lease
001-2025-514.45-31
128.23
OLYMPIC PRINTERS INC
PORT ANGELES CITY TREASURER
Envelopes
Flash Iight/Jelly-Mreaders
001-2025-514 31-01
001-2025-514.31-80
577.34
11 11
QWEST
1-2 A/C 3604170786905B
001-2025-514.42-10
115
1-5 A/C 3604529882811B
001-2025-514.42-10
148
1-5 A/C 3604525834211B
001-2025-514 42-10
1.79
1-5 A/C 3604525109623B
001-2025-514.42-10
148
1-5 A/C 3604523877817B
001-2025-514 42-10
1.48
1-5 A/C 3604529887652B
001-2025-514.42-10
1.48
1-5 A/C 3604523712585B
001-2025-514.42-10
2.22
12-23 A/C 206T30230608413
001-2025-514.42-10
26.51
12-23 A/C 206T310164584B
001-2025-514.42-10
36.17
SWAIN'S GENERAL STORE INC
CLOTHING ALOWANCE HERMANK'001-2025-514.31-11
220.92
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-2025-514.42-10
13.41
Finance Department
Customer Service
Division Total:
$1,078.97
DATA BASE
Dec Records Destruction
001-2080-514.41-50
203.99
MORNINGSIDE
December Janitorial
001-2080-514.41-50
855.00
OLYMPIC STATIONERS INC
Paper
001-2080-514.31-01
77.26
PACIFIC OFFICE EQUIPMENT INC
Folder
001-2080-514.31-01
-1,098.09
Folder
001-2080-514.31-01
2,399.98
UNITED PARCEL SERVICE
Shipping Chgs-December
001-2080-514.42-10
62.00
Finance Department
Reprographics
Division Total:
$2,500.14
Finance Department
Department Total:
$9,091.47
•
OLYMPIC PRINTERS INC
Letterhead
001-3010-515 31-01
121.28
QWEST
1-2 A/C 36041707869058
001-3010-515.42-10
0.53
L-13
Page 3
Page 4
Date 1/27/2010
"
City of Port
Angeles
City Council Expenditure Report
" *•�`4 t
From: 11912010
To: 1/2212010
•
Vendor
Description
Account Number
Invoice Amount
QWEST
1-5 A/C 3604529882811 B
001-3010-515.42-10
070
1-5 A/C 3604525834211B
001-3010-515.42-10
1.08
1-5 A/C 36045251096238
001-3010-515.42-10
0.70
1-5 A/C 36045238778176
001-3010-515.42-10
0.70
1-5 A/C 3604529887652B
001-3010-515.42-10
0.70
1-5 A/C 3604523712585B
001-3010-515.42-10
1.02
12-23 A/C 206T302306084B
001-3010-515.42-10
12.24
12-23 A/C 206T310164584B
001-3010-515.42-10
16.69
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-3010-515.42-10
3.62
WEST GROUP
Westlaw Research
001-3010-515.31-01
350.57
WSAMA-WA ASSN OF MUNCPL ATTNYS
WSAMA DUES FOR BILL
001-3010-515 49-01
30.00
Attorney
Attorney Office
Division Total:
$539.83
CLALLAM CNTY DIST 1 COURT
December Court Costs
001-3021-515.50-90
6,659.74
MATTHEW BENDER & CO INC
Wa Criminal Practice
001-3021-515.31-01
91 83
OLYMPIC PRINTERS INC
Letterhead
001-3021-515.31-01
121.27
QUILL CORPORATION
Labels
001-3021-515.31-01
18.51
QWEST
1-2 A/C 3604170786905B
001-3021-515.42-10
035
1-5 A/C 3604529882811 B
001-3021-515.42-10
0.46
1-5 A/C 3604525834211 B
001-3021-515.42-10
0.55
1-5 A/C 36045251096238
001-3021-515.42-10
0.46
•
1-5 A/C 3604523877817B
001-3021-515 42-10
046
1-5 A/C 3604529887652B
001-3021-515.42-10
0.46
1-5 A/C 3604523712585B
001-3021-515.42-10
0.68
12-23 A/C 206T302306084B
001-3021-515.42-10
8.16
12-23 A/C 206T310164584B
001-3021-515.42-10
11.13
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-3021-515.42-10
9.11
WEST GROUP
Westlaw Research
001-3021-515.31-01
350.56
WSAMA-WA ASSN OF MUNCPL ATTNYS
WSAMA DUES FOR DENNIS & H
001-3021-515.49-01
20.00
Attorney
Prosecution
Division Total:
$7,293.73
Attorney
Department Total:
$7,833.56
INSIGHT PUBLIC SECTOR
ELECTRICAL EQUIP & SUPPLY
001-4010-558.31-60
72.08
QWEST
1-2 A/C 3604170786905B
001-4010-558.42-10
0.66
1-5 A/C 36045298828118
001-4010-558.42-10
0.86
1-5 A/C 3604525834211 B
001-4010-558 42-10
1.03
1-5 A/C 3604525109623B
001-4010-558.42-10
0.86
1-5 A/C 36045238778176
001-4010-558 42-10
0.86
1-5 A/C 3604529887652B
001-4010-558.42-10
0.86
1-5 A/C 3604523712585B
001-4010-558 42-10
1.28
12-23 A/C 206T302306084B
001-4010-558.42-10
15.30
12-23 A/C 206T310164584B
001-4010-558 42-10
2087
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-4010-558.42-10
15.32
•
Community Development
Planning
Division Total:
$129.98
L-14
Page 4
ft`r, Date 1/27/2010
City of Port Angeles
City Council Expenditure Report
• 'r>.,*h From: 1/9/2010 To: 1/22/2010
Vendor
Description
Account Number
Invoice Amount
GREAT AMERICA LEASING CORP
December Copier Lease
001-4020-524.45-31
128.24
PORT ANGELES CITY TREASURER
Pens-Roberds
001-4020-524 31-01
26.20
QWEST
1-2 A/C 3604170786905B
001-4020-524.42-10
0.23
1-5 A/C 36045298828116
001-4020-524.42-10
0.29
1-5 A/C 36045258342116
001-4020-524 42-10
0.35
1-5 A/C 3604525109623B
001-4020-524.42-10
0.29
1-5 A/C 3604523877817B
001-4020-524.42-10
0.29
1-5 A/C 3604529887652B
001-4020-524 42-10
029
1-5 A/C 3604523712585B
001-4020-524.42-10
044
12-23 A/C 206T302306084B
001-4020-524 42-10
5.30
12-23 A/C 206T310164584B
001-4020-524.42-10
723
WABO (WA ASSN BLDG OFFICIALS)
WABO 2010 MEMBERSHIP RENE
001-4020-524.49-01
75.00
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-4020-524.42-10
603
Community Development
Building
Division Total:
$250.18
QWEST
1-2 A/C 36041707869058
001-4030-559.42-10
0.04
1-5 A/C 3604529882811 B
001-4030-559.42-10
004
1-5 A/C 3604525834211B
001-4030-559 42-10
0.05
1-5 A/C 3604525109623B
001-4030-559.42-10
0.04
•
1-5 A/C 36045238778178
1-5 A/C 3604529887652B
001-4030-559.42-10
001-4030-559 42-10
0.04
0.04
1-5 A/C 3604523712585B
001-4030-559.42-10
0.07
12-23 A/C 206T302306084B
001-4030-559 42-10
0.82
12-23 A/C 206T310164584B
001-4030-559.42-10
1.11
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-4030-559 42-10
0.60
Community Development
Code Compliance
Division Total.
$2.85
Community Development
Department Total:
$383.01
CAPACITY PROVISIONING INC
INet Chgs-City Hall
001-5010-521.42-12
172.00
LINCOLN STREET STATION
Shipping Chgs
001-5010-521.42-10
20.56
PACIFIC OFFICE EQUIPMENT INC
OFFICE SUPPLIES, GENERAL
001-5010-521 31-01
136.26
QWEST
1-2 A/C 3604170786905B
001-5010-521.42-10
1.41
1-5 A/C 3604529882811B
001-5010-521 42-10
1.83
1-5 A/C 3604525834211 B
001-5010-521.42-10
220
1-5 A/C 3604525109623B
001-5010-521 42-10
1.83
1-5 A/C 3604523877817B
001-5010-521.42-10
1.83
1-5 A/C 3604529887652B
001-5010-521.42-10
1.83
1-5 A/C 3604523712585B
001-5010-521.42-10
273
12-23 A/C 206T302306084B
001-5010-521.42-10
32.63
12-23 A/C 206T310164584B
001-5010-521.42-10
44.52
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-5010-521.42-10
6252
Police Department
Police Administration
Division Total:
$482.15
• ACCURINT
Person Searches
001-5021-521 41-50
5420
PACIFIC OFFICE EQUIPMENT INC
OFFICE SUPPLIES, GENERAL
001-5021-521.31-01
38.79
L-15
Page 5
Date 1/27/2010
City of Port Angeles
s�
City Council Expenditure Report
r`` `•-+ 4� From: 1/9/2010 To: 1/2212010 •
Vendor
Description
Account Number
Invoice Amount
PACIFIC OFFICE EQUIPMENT INC
OFFICE SUPPLIES, GENERAL
001-5021-521 31-01
21 67
QWEST
1-2 A/C 3604170786905B
001-5021-521 42-10
0.87
1-5 A/C 36045298828118
001-5021-521.42-10
1.14
1-5 A/C 3604525834211B
001-5021-521.42-10
1.37
1-5 A/C 3604525109623B
001-5021-521.42-10
1.14
1-5 A/C 3604523877817B
001-5021-521.42-10
1.14
1-5 A/C 36045298876528
001-5021-521 42-10
1 14
1-5 A/C 3604523712585B
001-5021-521.42-10
1.71
12-23 A/C 206T302306084B
001-5021-521.42-10
20.39
12-23 A/C 206T310164584B
001-5021-521.42-10
27.82
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-5021-521.42-10
11.21
Police Department
Investigation
Division Total:
$182.59
AMSAN OLYMPIC SUPPLY
FIRST AID & SAFETY EQUIP.
001-5022-521.31-01
76.75
MICHAEL JOHNSON
Gloves
001-5022-521.31-11
25.39
MODEL "1" SALES
COMMANDO KITS/30 ROUND MA
001-5022-521.35-01
2,63500
OLYMPIC MEDICAL CENTER
V020796108 -Officer Rqst
001-5022-521 49-90
50.00
QWEST
1-2 A/C 36041707869058
001-5022-521.42-10
2.47
1-5 A/C 36045298828116
001-5022-521.42-10
319
1-5 A/C 3604525834211B
001-5022-521.42-10
3.85
1-5 A/C 3604525109623B
001-5022-521.42-10
3.19
•
1-5 A/C 3604523877817B
001-5022-521.42-10
319
1-5 A/C 3604529887652B
001-5022-521.42-10
3 19
1-5 A/C 36045237125856
001-5022-521.42-10
4.78
12-23 A/C 206T30230608413
001-5022-521 42-10
57.10
12-23 A/C 206T3101645846
001-5022-521.42-10
77.91
SIRCHIE FINGERPRINT LAB
Drug Tests
001-5022-521.31-01
260.76
Drug Tests
001-5022-521.31-01
40.11
SQUAD ROOM EMBLEMS
OFFICE SUPPLIES, GENERAL
001-5022-521.31-01
85.09
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-5022-521 42-10
46.79
Police Department
Patrol
Division Total:
$3,378.76
WAPRO
REGISTRATION ES&LR WCIA P
001-5029-521 43-10
225.00
OLYMPIC PRINTERS INC
Time Cards
001-5029-521.31-01
471.81
Inventory/Receipt Forms
001-5029-521.31-01
224.93
OLYMPIC STATIONERS INC
OFFICE SUPPLIES, GENERAL
001-5029-521.31-01
24.98
PACIFIC OFFICE EQUIPMENT INC
OFFICE MACHINES & ACCESS
001-5029-521.45-31
68.27
OFFICE MACHINES & ACCESS
001-5029-521.45-31
63.74
QWEST
1-2 A/C 3604170786905B
001-5029-521.42-10
0.87
1-5 A/C 3604529882811B
001-5029-521 42-10
1.14
1-5 A/C 3604525834211B
001-5029-521.42-10
1.37
1-5 A/C 3604525109623B
001-5029-521 42-10
1.14
1-5 A/C 3604523877817B
001-5029-521.42-10
1.14
•
1-5 A/C 36045298876526
001-5029-521.42-10
1.14
L-16
Page 6
' ='r
City of Port Angeles
Date 1/27/2010
City Council Expenditure Report
•
rrr �.,�''
From: 1/9/2010
To: 1/22/2010
Vendor
Description
Account Number
Invoice Amount
QWEST
1-5 A/C 3604523712585B
001-5029-521.42-10
1.71
12-23 A/C 206T302306084B
001-5029-521.42-10
20.39
12-23 A/C 206T310164584B
001-5029-521.42-10
27.82
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-5029-521.42-10
13.77
Police Department
Records
Division Total:
$1,149.22
Police Department
Department Total:
$5,192.72
CAPACITY PROVISIONING INC
INet Chgs-Fire Station
001-6010-522.42-12
172.00
FIRE ENGINEERING
FIRE ENGINEERING SUBSCRIP
001-6010-522.49-01
32.47
OLYMPIC PRINTERS INC
Envelopes
001-6010-522.31-01
5214
PEN PRINT INC
BOUND REPORTS
001-6010-522.31-01
37.94
PORT ANGELES FIRE DEPARTMENT
Files Folders/detergent
001-6010-522.31-01
27.39
Legal Pads
001-6010-522.31-01
7 93
Postage
001-6010-522.42-10
11.96
QUILL CORPORATION
SUPPLIES
001-6010-522 31-01
10712
QWEST
1-2 A/C 36041707869058
001-6010-522.42-10
1.24
1-5 A/C 3604529882811 B
001-6010-522 42-10
1.60
1-5 A/C 3604525834211B
001-6010-522.42-10
1 92
1-5 A/C 36045251096238
001-6010-522 42-10
1.60
1-5 A/C 3604523877817B
001-6010-522.42-10
1.60
1-5 A/C 3604529887652B
001-6010-522 42-10
1.60
1-5 A/C 3604523712585B
001-6010-522.42-10
2 39
12-23 A/C 206T302306084B
001-6010-522.42-10
28.55
12-23 A/C 206T310164584B
001-6010-522.42-10
38.95
1-2 A/C 3604170786905B
001-6010-522 42-11
0.35
1-5 A/C 36045298828116
001-6010-522 42-11
0.46
1-5 A/C 36045258342116
001-6010-522.42-11
0.55
1-5 A/C 3604525109623B
001-6010-522.42-11
0.46
1-5 A/C 3604523877817B
001-6010-522.42-11
0.46
1-5 A/C 3604529887652B
001-6010-522 42-11
0.46
1-5 A/C 3604523712585B
001-6010-522.42-11
0.68
12-23 A/C 206T302306084B
001-6010-522.42-11
8 16
12-23 A/C 206T310164584B
001-6010-522.42-11
11.13
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-6010-522.42-10
11.58
Scan Chgs-December
001-6010-522.42-11
2.32
Fire Department
Fire Administration
Division Total:
$565.01
PENINSULA TRUCK LINES
TRANSPORT
001-6020-522.35-01
153.17
QWEST
1-2 A/C 3604170786905B
001-6020-522.42-10
1.15
1-5 A/C 36045298828116
001-6020-522.42-10
148
1-5 A/C 36045258342116
001-6020-522.42-10
1 79
1-5 A/C 3604525109623B
001-6020-522.42-10
1.48
1-5 A/C 36045238778176
001-6020-522.42-10
1.48
1-5 A/C 3604529887652B
001-6020-522.42-10
1 48
L-17
Page 7
Date 1/27/2010
City of Port Angeles
City Council Expenditure Report
r` �•• ` ` From: 1/9/2010 To: 1/2212010 •
Vendor
Description
Account Number
Invoice Amount
QWEST
1-5 A/C 3604523712585B
001-6020-522 42-10
2.22
12-23 A/C 206T302306084B
001-6020-522 42-10
26.51
12-23 A/C 206T31016458413
001-6020-522.42-10
36.17
SEAWESTERN INC
AUTO MAJOR TRANSPORTATION 001-6020-522.31-01
77486
SUNSET DO -IT BEST HARDWARE
MACHINERY & HEAVY HRDWARE 001-6020-522.31-02
18.51
COMPUTER ACCESSORIES&SUPF 001-6020-522.31-02
1251
SWAIN'S GENERAL STORE INC
CLOTHING & APPAREL
001-6020-522.20-80
9.62
CLOTHING & APPAREL
001-6020-522 20-80
48.36
MASS TRANS,ACCES& PARTS
001-6020-522.20-80
1489
CLOTHING & APPAREL
001-6020-522.20-80
124.17
MASS TRANS,ACCES& PARTS
001-6020-522.31-01
3.11
SUPPLIES
001-6020-522.31-02
10.20
MASS TRANS,ACCES& PARTS
001-6020-522 31-02
1612
PARTS
001-6020-522.31-02
22.75
LIDS
001-6020-522.31-02
25.73
TARGET SAFETY
Annual User Fee/Subscrptn
001-6020-522.43-10
1,707.30
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-6020-522.42-10
305
Fire Department
Fire Supression
Division Total:
$3,018.11
BRYANT'S UPHOLSTERY
KARON'S FRAME CENTER
REPAIR
Frame Fireman's patches
001-6021-522.31-11
001-6021-522.31-01
40.65
163.30
•
KING CNTY OFFICE OF FINANCIAL MGMT
EMS ONLINE TRAINING
001-6021-522 43-10
60000
QWEST
1-2 A/C 3604170786905B
001-6021-522.42-10
0.09
1-5 A/C 36045298828116
001-6021-522.42-10
0.11
1-5 A/C 3604525834211 B
001-6021-522 42-10
0.13
1-5 A/C 36045251096236
001-6021-522.42-10
0.11
1-5 A/C 3604523877817B
001-6021-522.42-10
0.11
1-5 A/C 36045298876526
001-6021-522.42-10
0.11
1-5 A/C 3604523712585B
001-6021-522.42-10
0.17
12-23 A/C 206T302306084B
001-6021-522.42-10
2.04
12-23 A/C 206T310164584B
001-6021-522.42-10
2.78
TARGET SAFETY
Annual User Fee/Subscrptn
001-6021-522.43-10
1,707.30
WELLS FARGO INSURANCE SVC NW, INCGroup Accident Renewal
001-6021-522.49-01
94900
Fire Department
Fire Volunteers
Division Total:
$3,465.90
QWEST
1-2 A/C 3604170786905B
001-6030-522.42-10
0.18
1-5 A/C 36045298828116
001-6030-522 42-10
0.23
1-5 A/C 3604525834211B
001-6030-522.42-10
0.27
1-5 A/C 3604525109623B
001-6030-522.42-10
0.23
1-5 A/C 3604523877817B
001-6030-522.42-10
0.23
1-5 A/C 36045298876528
001-6030-522.42-10
0.23
1-5 A/C 3604523712585B
001-6030-522.42-10
0.34
12-23 A/C 206T30230608413
001-6030-522.42-10
4.08
•
12-23 A/C 206T31016458413
001-6030-522 42-10
5.56
L-18
Page 8
mac• Viwr�
Date 1/27/2010
City of Port Angeles
City Council Expenditure Report
From: 119/2010 To: 112212010
Vendor
WASHINGTON (DIS), STATE OF
Fire Department
QWEST
SWAIN'S GENERAL STORE INC
VERIZON WIRELESS
WASHINGTON (DIS), STATE OF
Fire Department
CED/CONSOLIDATED ELEC DIST INC
Fire Department
QWEST
Fire Department
CAPACITY PROVISIONING INC
QWEST BSW
• OLYMPIC PRINTERS INC
Description
Scan Chgs-December
Fire Prevention
1-2 A/C 3604170786905B
1-5 A/C 3604529882811 B
1-5 A/C 3604525834211 B
1-5 A/C 3604525109623B
1-5 A/C 3604523877817B
1-5 A/C 3604529887652B
1-5 A/C 3604523712585B
12-23 A/C 206T302306084B
12-23 A/C 206T310164584B
SUPPLIES
1-10 a/c 571099962-00001
Scan Chgs-December
Fire Training
Bulbs
Bulbs
LIGHT BULBS
Fire Alarm Inspection
December Cleaning
Supplies/Costco
FILTER
JANITORIAL SUPPLIES
NURSERY STOCK & SUPPLIES
Light Supplies
SUPPLIES
Facilities Maintenance
1-2 A/C 3604170786905B
1-5 A/C 3604529882811B
1-5 A/C 3604525834211 B
1-5 A/C 3604525109623B
1-5 A/C 3604523877817B
1-5 A/C 3604529887652B
1-5 A/C 3604523712585B
12-23 A/C 206T302306084B
12-23 A/C 206T310164584B
Emergency Management
Fire Department
INet Chgs-Dk Fbr-CH/CY
Envelopes
Envelopes
Account Number
001-6030-522.42-10
Division Total:
001-6040-522 42-10
001-6040-522.42-10
001-6040-522.42-10
001-6040-522.42-10
001-6040-522.42-10
001-6040-522.42-10
001-6040-522.42-10
001-6040-522 42-10
001-6040-522.42-10
001-6040-522.31-01
001-6040-522.42-10
001-6040-522.42-10
Division Total:
001-6050-522.31-20
001-6050-522.31-20
001-6050-522.31-20
001-6050-522 48-10
001-6050-522.41-50
001-6050-522.31-20
001-6050-522.31-20
001-6050-522.31-20
001-6050-522.31-20
001-6050-522 31-20
001-6050-522.48-10
Division Total:
001-6060-525.42-10
001-6060-525.42-10
001-6060-525.42-10
001-6060-525.42-10
001-6060-525.42-10
001-6060-525.42-10
001-6060-525 42-10
001-6060-525.42-10
001-6060-525 42-10
Division Total:
Department Total:
001-7010-532.42-10
001-7010-322.40-11
001-7010-532.31-01
001-7010-532.31-01
Invoice Amount
450
$15.85
0.18
0.23
0.27
0.23
023
0.23
034
4.08
5.56
1093
34.46
4.04
$60.78
5935
69.30
2566
509.48
395.00
44.08
1897
9.69
21.54
1096
268
$1,166.71
0.80
1.03
1.24
1.03
1.03
1.03
1.54
18.35
25.04
$51.09
$8,343.45
10840
15000
436.74
281.35
L-19
Page 9
COSCO/FEDERAL FIRESAFETY INC
•
MRS CLEAN
PORT ANGELES FIRE DEPARTMENT
SEARS COMMERCIAL ONE
SWAIN'S GENERAL STORE INC
Fire Department
QWEST
Fire Department
CAPACITY PROVISIONING INC
QWEST BSW
• OLYMPIC PRINTERS INC
Description
Scan Chgs-December
Fire Prevention
1-2 A/C 3604170786905B
1-5 A/C 3604529882811 B
1-5 A/C 3604525834211 B
1-5 A/C 3604525109623B
1-5 A/C 3604523877817B
1-5 A/C 3604529887652B
1-5 A/C 3604523712585B
12-23 A/C 206T302306084B
12-23 A/C 206T310164584B
SUPPLIES
1-10 a/c 571099962-00001
Scan Chgs-December
Fire Training
Bulbs
Bulbs
LIGHT BULBS
Fire Alarm Inspection
December Cleaning
Supplies/Costco
FILTER
JANITORIAL SUPPLIES
NURSERY STOCK & SUPPLIES
Light Supplies
SUPPLIES
Facilities Maintenance
1-2 A/C 3604170786905B
1-5 A/C 3604529882811B
1-5 A/C 3604525834211 B
1-5 A/C 3604525109623B
1-5 A/C 3604523877817B
1-5 A/C 3604529887652B
1-5 A/C 3604523712585B
12-23 A/C 206T302306084B
12-23 A/C 206T310164584B
Emergency Management
Fire Department
INet Chgs-Dk Fbr-CH/CY
Envelopes
Envelopes
Account Number
001-6030-522.42-10
Division Total:
001-6040-522 42-10
001-6040-522.42-10
001-6040-522.42-10
001-6040-522.42-10
001-6040-522.42-10
001-6040-522.42-10
001-6040-522.42-10
001-6040-522 42-10
001-6040-522.42-10
001-6040-522.31-01
001-6040-522.42-10
001-6040-522.42-10
Division Total:
001-6050-522.31-20
001-6050-522.31-20
001-6050-522.31-20
001-6050-522 48-10
001-6050-522.41-50
001-6050-522.31-20
001-6050-522.31-20
001-6050-522.31-20
001-6050-522.31-20
001-6050-522 31-20
001-6050-522.48-10
Division Total:
001-6060-525.42-10
001-6060-525.42-10
001-6060-525.42-10
001-6060-525.42-10
001-6060-525.42-10
001-6060-525.42-10
001-6060-525 42-10
001-6060-525.42-10
001-6060-525 42-10
Division Total:
Department Total:
001-7010-532.42-10
001-7010-322.40-11
001-7010-532.31-01
001-7010-532.31-01
Invoice Amount
450
$15.85
0.18
0.23
0.27
0.23
023
0.23
034
4.08
5.56
1093
34.46
4.04
$60.78
5935
69.30
2566
509.48
395.00
44.08
1897
9.69
21.54
1096
268
$1,166.71
0.80
1.03
1.24
1.03
1.03
1.03
1.54
18.35
25.04
$51.09
$8,343.45
10840
15000
436.74
281.35
L-19
Page 9
63"'`r4''Sve
City of Port Angeles
Date 1/27/2010
City Council Expenditure
Report
r ,,�+• �
From: 1/9/2010
To: 1/2212010
Vendor
Description
Account Number
Invoice Amount
OLYMPIC STATIONERS INC
COPY PAPER
001-7010-532.31-01
316.74
PACIFIC OFFICE EQUIPMENT INC
TONER CARTRIDGES
001-7010-532.31-01
1,036.27
QWEST
1-2 A/C 3604170786905B
001-7010-532 42-10
274
1-5 A/C 36045298828118
001-7010-532.42-10
3.54
1-5 A/C 3604525834211B
001-7010-532.42-10
4.27
1-5 A/C 3604525109623B
001-7010-532.42-10
3.54
1-5 A/C 3604523877817B
001-7010-532 42-10
3.54
1-5 A/C 3604529887652B
001-7010-532.42-10
3.54
1-5 A/C 3604523712585B
001-7010-532 42-10
5.29
12-23 A/C 206T302306084B
001-7010-532 42-10
6322
12-23 A/C 206T310164584B
001-7010-532.42-10
86.26
SHARP ELECTRONICS CORP
JAN 2010 - MDL #2600N
001-7010-532 45-31
142.87
VERIZON WIRELESS
12-28 a/c 271138138-00002
001-7010-532.42-10
39.95
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-7010-532.42-10
49.26
WENGLER SURVEYING & MAPPING
2010 Subscription
001-7010-532.49-01
1,200.00
Public Works -Gen Fnd
Pub Wks Administration
Division Total:
$3,937.52
Public Works -Gen Fnd
Department Total:
$3,937.52
GOPHER
All Terrain Recess Rack
001-8010-574.31-80
388.55
OLYMPIC STATIONERS INC
OFFICE SUPPLIES, GENERAL
001-8010-574.31-01
43.20
QWEST
1-2 A/C 3604170786905B
001-8010-574 42-10
0.27
•
1-5 A/C 3604529882811B
001-8010-574.42-10
0.34
1-5 A/C 3604525834211B
001-8010-574.42-10
0.41
1-5 A/C 3604525109623B
001-8010-574 42-10
034
1-5 A/C 3604523877817B
001-8010-574 42-10
0.34
1-5 A/C 3604529887652B
001-8010-574 42-10
0.34
1-5 A/C 3604523712585B
001-8010-574.42-10
0.51
12-23 A/C 206T302306084B
001-8010-574 42-10
6.12
12-23 A/C 206T310164584B
001-8010-574.42-10
835
VERIZON WIRELESS
12-22 a/c 571136182-00005
001-8010-574 42-10
13.34
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-8010-574.42-10
5.31
Parks Dept
Parks Administration
Division Total:
$467.42
CAPACITY PROVISIONING INC
INet Chgs-Senior Center
001-8012-555.42-12
17200
GREAT AMERICA LEASING CORP
December Copier Lease
001-8012-555 45-31
171.55
OLYMPIC PRINTERS INC
Business Cards-Bellemente
001-8012-555.31-01
58.54
QWEST
1-2 A/C 3604170786905B
001-8012-555.42-10
027
1-5 A/C 3604529882811B
001-8012-555.42-10
0.34
1-5 A/C 3604525834211 B
001-8012-555 42-10
0.41
1-5 A/C 3604525109623B
001-8012-555 42-10
0.34
1-5 A/C 36045238778176
001-8012-555.42-10
0.34
1-5 A/C 3604529887652B
001-8012-555 42-10
034
1-5 A/C 3604523712585B
001-8012-555.42-10
0.51
•
12-23 A/C 206T302306084B
001-8012-555.42-10
6.12
L-20
Page 10
,%"(;T4'. Date 1/27/2010
City of Port Angeles
City Council Expenditure Report
• `' ,.. �T From: 1/9/2010 To: 112212010
Vendor
Description
Account Number
Invoice Amount
QWEST
12-23 A/C 206T310164584B
001-8012-555.42-10
8.35
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-8012-555.42-10
0.42
Parks Dept
Senior Center
Division Total:
$419.53
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-8020-576.42-10
1.39
Parks Dept
William Shore Pool
Division Total:
$1.39
CAPACITY PROVISIONING INC
[Net Chgs-Cemetery Office
001-8050-536.42-12
172.00
HMIS CEMETERY SOFTWARE
COMPUTERS,DP & WORD PROC
001-8050-536.48-02
571.97
OLYMPIC STATIONERS INC
OFFICE SUPPLIES, GENERAL
001-8050-536 31-01
113.30
OFFICE SUPPLIES, GENERAL
001-8050-536.31-01
-64.36
OFFICE SUPPLIES, GENERAL
001-8050-536.31-01
65.04
QUIRING MONUMENTS INC
Marker
001-8050-536.34-01
453.00
QWEST
1-2 A/C 3604170786905B
001-8050-536 42-10
018
1-5 A/C 3604529882811 B
001-8050-536.42-10
0.23
1-5 A/C 36045258342116
001-8050-536.42-10
0.27
1-5 A/C 3604525109623B
001-8050-536.42-10
0.23
1-5 A/C 3604523877817B
001-8050-536 42-10
0.23
1-5 A/C 3604529887652B
001-8050-536.42-10
0.23
1-5 A/C 3604523712585B
001-8050-536.42-10
0.34
12-23 A/C 206T302306084B
001-8050-536.42-10
4.08
•
12-23 A/C 206T310164584B
001-8050-536.42-10
5.56
VERIZON WIRELESS
12-28 a/c 271138138-00001
001-8050-536.42-10
67.69
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-8050-536.42-10
0.42
Parks Dept
Ocean View Cemetery
Division Total:
$1,390.41
CAPACITY PROVISIONING INC
INet Chgs-Vern Burton
001-8080-576.42-12
172.00
INet Chgs-Park Facilities
001-8080-576.42-12
17200
INet Chgs-Park Cameras
001-8080-576.42-12
90.00
INet Chgs-Carnegie
001-8080-576.42-12
172.00
CHEYENNE LIVESTOCK & PRODUCTS
Ring & Rope
001-8080-576.31-20
262.04
FAMILY SHOE STORE
SHOES AND BOOTS
001-8080-576.31-01
108.31
PACIFIC OFFICE EQUIPMENT INC
COMPUTER ACCESSORIES&SUPF001 -8080-576.31 -01
2438
PAINT STORE, THE
PAINTS, COATI NGS,WALLPAPER
001-8080-576.31-40
3,95443
PARKER PAINT MFG CO INC
ART EQUIPMENT & SUPPLIES
001-8080-576.31-20
11.30
QWEST
1-2 A/C 3604170786905B
001-8080-576 42-10
0.87
1-5 A/C 3604529882811B
001-8080-576.42-10
1.14
1-5 A/C 3604525834211B
001-8080-576.42-10
1.37
1-5 A/C 3604525109623B
001-8080-576.42-10
1.14
1-5 A/C 3604523877817B
001-8080-576.42-10
1.14
1-5 A/C 3604529887652B
001-8080-576.42-10
1.14
1-5 A/C 3604523712585B
001-8080-576.42-10
1.71
12-23 A/C 206T302306084B
001-8080-576 42-10
20.39
12-23 A/C 206T310164584B
001-8080-576.42-10
27.82
VERIZON WIRELESS
12-28 a/c 271138138-00004
001-8080-576.42-10
70.37
L-21
Page 11
Date 1/27/2010
City of Port Angeles
City Council Expenditure Report
From: 11912010 To: 112212010 •
Vendor
Description
Account Number
Invoice Amount
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-8080-576.42-10
264
XEROX CORPORATION
Copier Charges
001-8080-576 45-31
68.51
Parks Dept
Park Facilities
Division Total:
$5,164.70
Parks Dept
Department Total:
$7,443.45
COSCO/FEDERAL FIRESAFETY INC
Fire Alarm Inspection
001-8112-555.48-10
44987
Facilities Maintanance
Senior Center Facilities
Division Total:
$449.87
AMSAN OLYMPIC SUPPLY
JANITORIAL SUPPLIES
001-8130-518.31-01
112.37
JANITORIAL SUPPLIES
001-8130-518.31-01
156.37
FAMILY SHOE STORE
SHOES AND BOOTS
001-8130-518 31-01
95.35
QWEST
1-2 a/c 3604575328784B
001-8130-518.42-10
39.70
1-2 A/C 3604170786905B
001-8130-518.42-10
009
1-5 A/C 36045298828118
001-8130-518.42-10
0.11
1-5 A/C 3604525834211B
001-8130-518.42-10
0.13
1-5 A/C 3604525109623B
001-8130-518.42-10
0.11
1-5 A/C 3604523877817B
001-8130-518.42-10
0.11
1-5 A/C 36045298876528
001-8130-518.42-10
0.11
1-5 A/C 3604523712585B
001-8130-518 42-10
0.17
12-23 A/C 206T302306084B
001-8130-518.42-10
204
12-23 A/C 206T310164584B
001-8130-518 42-10
2.78
SWAIN'S GENERAL STORE INC
HARDWARE,AND ALLIED ITEMS
001-8130-518.31-01
13.95
VERIZON WIRELESS
12-22 a/c 571136182-00005
001-8130-518.42-10
1334
Facilities Maintanance
Custodial/Janitorial Svcs
Division Total:
$436.73
COSCO/FEDERAL FIRESAFETY INC
Fire Alarm Inspection
001-8131-518.48-10
417.35
OTIS ELEVATOR COMPANY INC
BUILDING MAINT&REPAIR SER
001-8131-518.48-10
4,102.13
QWEST
1-2 A/C 3604170786905B
001-8131-518.42-10
0.09
1-5 A/C 3604529882811 B
001-8131-518.42-10
Oil
1-5 A/C 3604525834211 B
001-8131-518.42-10
0.13
1-5 A/C 3604525109623B
001-8131-518 42-10
0.11
1-5 A/C 36045238778178
001-8131-518.42-10
0.11
1-5 A/C 3604529887652B
001-8131-518.42-10
0.11
1-5 A/C 3604523712585B
001-8131-518.42-10
0.17
12-23 A/C 206T302306084B
001-8131-518.42-10
204
12-23 A/C 206T310164584B
001-8131-518.42-10
2.78
WASHINGTON (DIS), STATE OF
Scan Chgs-December
001-8131-518.42-10
0.17
Facilities Maintanance
Central Svcs Facilities
Division Total:
$4,525.30
Facilities Maintanance
Department Total:
$5,411.90
•
General Fund Fund Total: $105,742.68
AMSAN OLYMPIC SUPPLY JANITORIAL SUPPLIES 102-7230-542 31-01 53.74
ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 10637
ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 282.92
ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 98.48 •
ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 16314
L-22
Page 12
�• '. ; .• Date 1/27/2010
' City of Port Angeles
City Council Expenditure Report
• '' * •' From: 1/9/2010 To: 1/22/2010
Vendor
CAPACITY PROVISIONING INC
EVERGREEN SAFETY COUNCIL INC
MORNINGSIDE
ORKIN EXTERMINATING COMPANY INC
PACIFIC OFFICE EQUIPMENT INC
QWEST
UNITED PARCEL SERVICE
VERIZON WIRELESS
WA STATE DEPARTMENT OF HEALTH
•WASHINGTON (DIS), STATE OF
XEROX CORPORATION
Public Works -Street
CLALLAM BUSINESS INCUBATOR
CLALLAM CNTY ECONOMIC DEV CNCL
INSIGHT PUBLIC SECTOR
Nathan West
NORTH OLYMPIC PENINSULA RC & D
PORT ANGELES CITY TREASURER
QWEST
Economic Development
Description
Account Number
INet Chgs-Corp Yard
102-7230-542 42-12
MEMBERSHIPS
102-7230-542.43-10
Janitorial Services
102-7230-542.41-50
1 Year Monthly Services
102-7230-542.41-50
COMPUTER ACCESSORIES&SUPF 102-7230-542.31-01
SUPPLIES
102-7230-542.31-60
1-2 A/C 3604170786905B
102-7230-542.42-10
1-5 A/C 3604529882811 B
102-7230-542.42-10
1-5 A/C 3604525834211 B
102-7230-542.42-10
1-5 A/C 3604525109623B
102-7230-542.42-10
1-5 A/C 3604523877817B
102-7230-542.42-10
1-5 A/C 3604529887652B
102-7230-542.42-10
1-5 A/C 3604523712585B
102-7230-542.42-10
12-23 A/C 206T302306084B
102-7230-542.42-10
12-23 A/C 206T310164584B
102-7230-542.42-10
Shipping Chgs-December
102-7230-542.42-10
12-28 a/c 271138138-00004
102-7230-542.42-10
MEMBERSHIPS
102-7230-542 43-10
Scan Chgs-December
102-7230-542.42-10
Copier Charges
102-7230-542 45-31
Street
Division Total:
Public Works -Street
Department Total:
Street Fund
Fund Total:
4th Quarter
103-1511-558 41-50
4th Quarter
103-1511-558.41-50
ELECTRICAL EQUIP & SUPPLY
103-1511-558 31-60
AIA LUNCH MTG W/ STAFF
103-1511-558.31-01
ANNUAL DUES
103-1511-558.41-50
PABA/Chamber Mtgs-West
103-1511-558 31-01
1-2 A/C 3604170786905B
103-1511-558.42-10
1-5 A/C 36045298828116
103-1511-558.42-10
1-5 A/C 3604525834211 B
103-1511-558.42-10
1-5 A/C 3604525109623B
103-1511-558.42-10
1-5 A/C 3604523877817B
103-1511-558.42-10
1-5 A/C 3604529887652B
103-1511-558.42-10
1-5 A/C 3604523712585B
103-1511-558.42-10
12-23 A/C 206T302306084B
103-1511-558.42-10
12-23 A/C 206T310164584B
103-1511-558.42-10
Economic Development
Division Total:
Economic Development
Department Total:
Invoice Amount
17200
230.00
84.81
250.98
2439
637.28
0.44
0.57
0.68
0.57
0.57
0.57
0.85
10.20
13.91
5.42
395.56
4200
399
6851
$2,647.95
$2,647.95
$2,647.95
15,000 00
3,750.00
72.08
6724
40000
37.34
0.04
0.06
006
0.06
0.06
0.06
0.09
1 02
1.39
$19,329.50
$19,329.50
Economic Development Fund Total: $19,329.50
DEREK BEERY TRAINING ARC GIS 106-1512-558 43-10 464.00
L-23
Page 13
Farr
Date 1/27/2010
'
City of Port Angeles
City Council Expenditure
Report
`" •r. �"
From: 1/9/2010
To: 1/2212010
•
Vendor
Description
Account Number
Invoice Amount
QWEST
1-2 A/C 36041707869058
106-1512-558 42-10
009
1-5 A/C 3604529882811 B
106-1512-558.42-10
0.11
1-5 A/C 3604525834211B
106-1512-558.42-10
0.13
1-5 A/C 36045251096238
106-1512-558.42-10
0.11
1-5 A/C 3604523877817B
106-1512-558.42-10
0.11
1-5 A/C 36045298876528
106-1512-558 42-10
0.11
1-5 A/C 3604523712585B
106-1512-558.42-10
0.17
12-23 A/C 206T302306084B
106-1512-558.42-10
2.04
12-23 A/C 206T310164584B
106-1512-558.42-10
2.78
WASHINGTON (DIS), STATE OF
Scan Chgs-December
106-1512-558.42-10
6.73
Economic Development
Archaeologist
Division Total:
$476.38
Economic Development
Department Total.
$476.38
Cultural Resources
Fund Total:
$476.38
APCO INTERNATIONAL
VANSICKLE MEMBER # 99668
107-5160-528.49-01
69.00
CAPACITY PROVISIONING INC
INet Chgs-PenCom Rental
107-5160-528.42-10
16500
CAPTAIN T'S
VANSICKLE - 3 SHIRTS & LO
107-5160-528.20-80
103.46
CENTURYLINK
1-6 a/c 300539444
107-5160-528.42-11
85.82
1-6 a/c 300509854
107-5160-528.42-11
96.91
1-6 a/c 406063845
107-5160-528.42-11
160.22
CLALLAM CNTY DEPT OF COMM DEV
4th Quarter 2009
107-5160-528.51-01
19542
•
INSIGHT PUBLIC SECTOR
COMPUTER HARDWARE&PERIPHI107-5160-528.31-60
416.48
QWEST
1-2 A/C 3604170786905B
107-5160-528.42-10
2.39
1-5 A/C 3604529882811B
107-5160-528.42-10
3.08
1-5 A/C 3604525834211B
107-5160-528.42-10
3.72
1-5 A/C 3604525109623B
107-5160-528.42-10
308
1-5 A/C 3604523877817B
107-5160-528.42-10
3.08
1-5 A/C 3604529887652B
107-5160-528.42-10
308
1-5 A/C 3604523712585B
107-5160-528.42-10
461
12-23 A/C 206T302306084B
107-5160-528.42-10
55.06
12-23 A/C 206T310164584B
107-5160-528.42-10
75.13
1-2 a/c 360ZO20380301 B
107-5160-528 42-11
1,031.56
WASHINGTON (DIS), STATE OF
Scan Chgs-December
107-5160-528.42-10
64.82
Pencom
Pencom
Division Total:
$2,541.92
Pencom
Department Total:
$2,541.92
Pencom Fund
Fund Total:
$2,541.92
AMERICAN RED CROSS -PA
Lifeguard Cert
121-8021-576.43-10
1600
CAPACITY PROVISIONING INC
INet Chgs-Wm Shore Pool
121-8021-576.42-12
172.00
KIEFER & ASSOCIATES, ADOLPH
Items for Resale
121-8021-576 34-01
1438
Items for Resale
121-8021-576.34-01
205.61
QWEST
1-2 A/C 36041707869058
121-8021-576 42-10
0.53
1-5 A/C 3604529882811 B
121-8021-576.42-10
069
•
1-5 A/C 3604525834211 B
121-8021-576.42-10
0.55
L-24
Page
14
acre .
City of Port Angeles Date 1/27/2010
City Council Expenditure Report
• r`` *"tet
From: 11912010 To: 1/22/2010
Vendor
Description
Account Number
Invoice Amount
QWEST
1-5 A/C 3604525109623B
121-8021-576.42-10
0.69
1-5 A/C 3604523877817B
121-8021-576 42-10
0.69
1-5 A/C 3604529887652B
121-8021-576.42-10
0.69
1-5 A/C 3604523712585B
121-8021-576 42-10
0.68
12-23 A/C 206T30230608413
121-8021-576.42-10
8.16
12-23 A/C 206T310164584B
121-8021-576.42-10
11.13
STAYWELL COMPANY, THE
Lifeguard Manual
121-8021-576.31-01
355.91
WA STATE PATROL
CONSULTING SERVICES
121-8021-576.41-50
40.00
Parks Dept
Wm Shore Mem Pool Dist
Division Total:
$827.71
Parks Dept
Department Total:
$827.71
Wm Shor Mem Pool Dist
Fund Total.
$827.71
QWEST
1-2 A/C 3604170786905B
174-8221-574.42-10
0.09
1-5 A/C 3604529882811B
174-8221-574.42-10
0.11
1-5 A/C 3604525834211 B
174-8221-574.42-10
0.13
1-5 A/C 3604525109623B
174-8221-574.42-10
Oil
1-5 A/C 3604523877817B
174-8221-574.42-10
0.11
1-5 A/C 3604529887652B
174-8221-574.42-10
0.11
1-5 A/C 3604523712585B
174-8221-574 42-10
0.17
12-23 A/C 206T30230608413
174-8221-574.42-10
2.04
•
12-23 A/C 206T310164584B
174-8221-574.42-10
2.78
Recreation Activities
Sports Programs
Division Total:
$5.65
ADAMICH, BRANDI ANN
SCOREKEEPER PAYMENT
174-8222-574.41-50
130.00
ANDERSEN, BRIAN L
REFEREE PAYMENT
174-8222-574.41-50
264.00
AT&T MOBILITY
12-26 a/c 994753890
174-8222-574 42-10
22.65
BAKER, LARRY
REFEREE PAYMENT
174-8222-574 41-50
286.00
DARLING, ROBERT L
REFEREE PAYMENT
174-8222-574.41-50
176.00
GUERRA, JOE
REFEREE PAYMENT
174-8222-574 41-50
330.00
HALBERG, JAMES G
REFEREE PAYMENT
174-8222-574.41-50
264.00
HANSEN'STROPHY
MARKERS, PLAQUES,SIGNS
174-8222-574.31-01
265.58
MARKERS, PLAQUES,SIGNS
174-8222-574 31-01
183.19
HOLLOWAY, ASHLEY
REFEREE PAYMENT
174-8222-574.41-50
154.00
HOLLOWAY, MICHAEL
REFEREE PAYMENT
174-8222-574.41-50
24200
JEFFERS, TAYLYN NICOLE
SCOREKEEPER PAYMENT
174-8222-574 41-50
70.00
JONES, KIAH N
SCOREKEEPER PAYMENT
174-8222-574.41-50
130.00
JONES, SKYLAR M
SCOREKEEPER PAYMENT
174-8222-574.41-50
15000
LOGAN, ADAM PAUL WERNER
REFEREE PAYMENT
174-8222-574.41-50
220.00
MADISON, JESSICA M
SCOREKEEPER PAYMENT
174-8222-574.41-50
14000
MASON, ROBERT P
SCOREKEEPER PAYMENT
174-8222-574.41-50
100.00
Lake Stevens Jr Ath Assoc
RET OF 2 ENTRY FEES TO TE
174-8222-574.31-01
470.00
•
PARKER, PAUL RAMON
PIMENTEL, HENRY
REFEREE PAYMENT
REFEREE PAYMENT
174-8222-574.41-50
174-8222-574.41-50
22000
220.00
QWEST
1-2 A/C 3604170786905B
174-8222-574.42-10
0.09
L-25
Page 15
.Gf"
�. `fly' , Date 1/27/2010
City of Port Angeles
City Council Expenditure Report
.,. From: 1/9/2010 To: 1/22/2010' •
Vendor
Description
Account Number
Invoice Amount
QWEST
1-5 A/C 3604529882811 B
174-8222-574.42-10
0.11
1-5 A/C 3604525834211 B
174-8222-574.42-10
0.13
1-5 A/C 3604525109623B
174-8222-574.42-10
0.11
1-5 A/C 36045238778178
174-8222-574.42-10
0.11
1-5 A/C 36045298876528
174-8222-574 42-10
0.11
1-5 A/C 3604523712585B
174-8222-574.42-10
017
12-23 A/C 206T30230608413
174-8222-574 42-10
2.04
12-23 A/C 206T310164584B
174-8222-574.42-10
2.78
RAMSEY, SCOTT
REFEREE PAYMENT
174-8222-574 41-50
286.00
REID, ELISE M
SCOREKEEPER PAYMENT
174-8222-574 41-50
13000
ROONEY, RANDY L
REFEREE PAYMENT
174-8222-574.41-50
286.00
SADDLER, CHARLES M
REFEREE PAYMENT
174-8222-574 41-50
44.00
STONE, RICHARD
REFEREE PAYMENT
174-8222-574.41-50
4400
THAYER, JEFFREY
REFEREE PAYMENT
174-8222-574.41-50
176.00
THOMAS, GREGORY
REFEREE PAYMENT
174-8222-574.41-50
6600
ULIN, BRADLEY V
REFEREE PAYMENT
174-8222-574.41-50
154.00
WASHINGTON (DIS), STATE OF
Scan Chgs-December
174-8222-574.42-10
7.42
WEEKES, BRIAN K
REFEREE PAYMENT
174-8222-574.41-50
24200
Recreation Activities
Special Events
Division Total:
$5,478.49
INSIGHT PUBLIC SECTOR
Digital Camera/Warranty
174-8224-574.31-01
327.74
PORT ANGELES CITY TREASURER
After School Supplies -AM
174-8224-574.31-01
32.09
After School Supplies -AM
174-8224-574.31-01
59.04
QWEST
1-2 A/C 3604170786905B
174-8224-574 42-10
0.09
1-5 A/C 3604529882811 B
174-8224-574.42-10
0.11
1-5 A/C 3604525834211 B
174-8224-574 42-10
0.13
1-5 A/C 36045251096238
174-8224-574.42-10
Oil
1-5 A/C 3604523877817B
174-8224-574 42-10
0.11
1-5 A/C 3604529887652B
174-8224-574.42-10
0.11
1-5 A/C 3604523712585B
174-8224-574.42-10
0.17
12-23 A/C 206T302306084B
174-8224-574.42-10
2.04
12-23 A/C 206T310164584B
174-8224-574 42-10
2.78
ROB MERRITT SALES
Staff Sweatshirts/Shirts
174-8224-574.31-01
797.82
VERIZON WIRELESS
12-22 a/c 571136182-00005
174-8224-574 42-10
2608
WASHINGTON (DIS), STATE OF
Scan Chgs-December
174-8224-574.42-10
094
Recreation Activities
Youth/Family Programs
Division Total:
$1,249.36
Recreation Activities
Department Total:
$6,733.50
Recreational Activities
Fund Total:
$6,733.50
WASHINGTON (DOT), STATE OF
Peabody St Inspection
310-7930-595.65-10
107.23
Capital Projects -Pub Wks
GF -Street Projects
Division Total:
$107.23
Capital Projects -Pub Wks
Department Total:
$107.23
is
Capital Improvement Fund Total: $107.23 •
HUGHES UTILITIES LTD Rubberized Alum Bar 401-0000-141 40-00 1,242.26
L-26
Page 16
•
#'F7 1
`'' �t�
City of Port Angeles
City Council Expenditure Report
From: 1/9/2010 To: 1/22/2010
Date 1/27/2010
Vendor
Description
Account Number
Invoice Amount
DWYER, IRENE
FINAL BILL REFUND
401-0000-122.10-99
127.72
FLORES, HILARIA
FINAL BILL REFUND
401-0000-122.10-99
4.65
HALL, MATTHEW D
FINAL BILL REFUND
401-0000-122.10-99
28.34
HARTT, BRYAN M
FINAL BILL REFUND
401-0000-122.10-99
18.51
HOUK, LYLE E
FINAL BILL REFUND
401-0000-122.10-99
11386
HUBBARD, MYRA
FINAL BILL REFUND
401-0000-122.10-99
2.53
KAIN, TODD L
OVERPAYMENT -604 S CHERRY
401-0000-122.10-99
32.29
LANG, LUKE D
DEPOSIT REFUND
401-0000-122.10-99
125.00
MCKEE, EDWARD V
FINAL BILL REFUND
401-0000-122.10-99
68.91
PRITCHARD, GARDNER H J
OVERPAYMENT -2109 W 15TH
401-0000-122.10-99
87.93
PROPERTIES BY LANDMARK INC
OVERPAYMENT -708 E 3RD ST
401-0000-122 10-99
4609
PUGH, KEVIN M
FINAL BILL REFUND
401-0000-122.10-99
30.91
STARKS, AMBER V
FINAL BILL REFUND
401-0000-122 10-99
136 15
WALZ, SHANNON M
DEPOSIT REFUND
401-0000-122.10-99
250.00
WHITE, CATHERINE M
DEPOSIT REFUND
401-0000-122.10-99
125.00
Division Total:
$2,440.15
Department Total:
$2,440.15
CAPACITY PROVISIONING INC
INet Chgs-LT-Engineering
401-7111-533.42-12
225.24
•PORT
ANGELES CITY TREASURER
OWEST
Folder Frame-Dahlquist
1-2
401-7111-533.31-01
2.99
A/C 3604170786905B
401-7111-533.42-10
0.27
1-5 A/C 3604529882811 B
401-7111-533 42-10
0.34
1-5 A/C 3604525834211 B
401-7111-533.42-10
0.41
1-5 A/C 3604525109623B
401-7111-533 42-10
034
1-5 A/C 3604523877817B
401-7111-533.42-10
0.34
1-5 A/C 36045298876528
401-7111-533 42-10
034
1-5 A/C 3604523712585B
401-7111-533.42-10
0.51
12-23 A/C 206T302306084B
401-7111-533.42-10
6.12
12-23 A/C 206T310164584B
401-7111-533.42-10
8.35
WASHINGTON (DIS), STATE OF
Scan Chgs-December
401-7111-533 42-10
4.73
Public Works -Electric
Engineering -Electric
Division Total:
$249.98
AEE-ASSOC OF ENERGY ENGINEERS
MEMBERSHIP
401-7120-533.49-01
185.00
MEMBERSHIP
401-7120-533.49-01
185.00
CAPACITY PROVISIONING INC
INet Chgs-LT-Power Systms
401-7120-533.42-12
225.24
COLUMBIA TELECOMMUNICATIONS COR
Broadband RFP Development
401-7120-533.41-50
3,280.00
EES CONSULTING INC
Allocation per Contract
401-7120-533.49-01
1,290.11
ENERGY NEWS DATA
NEWS SERVICE
401-7120-533.49-01
4,878.00
MARSH MUNDORF PRATT SULLIVAN
Legal Fees
401-7120-533.49-01
1,451.91
NORTHWEST PUBLIC POWER ASSN
MEMBERSHIP DUES
401-7120-533.49-01
19,610.00
PUBLIC POWER COUNCIL
ANNUAL DUES
401-7120-533.49-01
19,335 00
OWEST
1-2 A/C 3604170786905B
401-7120-533 42-10
0.27
•
1-5 A/C 3604529882811 B
401-7120-533.42-10
034
1-5 A/C 3604525834211B
401-7120-533.42-10
0.41
L-27
Page 17
Date 1/27/2010
City of Port Angeles
�.
City Council Expenditure
Report
1 0,00
From: 1/9/2010
To: 1/22/2010 '
•
Vendor
Description
Account Number
Invoice Amount
QWEST
1-5 A/C 3604525109623B
401-7120-533.42-10
0.34
1-5 A/C 3604523877817B
401-7120-533.42-10
034
1-5 A/C 36045298876528
401-7120-533 42-10
0.34
1-5 A/C 3604523712585B
401-7120-533 42-10
0.51
12-23 A/C 206T302306084B
401-7120-533 42-10
6.12
12-23 A/C 206T310164584B
401-7120-533 42-10
8.35
WASHINGTON (DIS), STATE OF
Scan Chgs-December
401-7120-533.42-10
40.09
Public Works -Electric
Power Systems
Division Total:
$50,497.37
BACKFLOW APPARATUS & VALVE CO
Watts Ck Assy
401-7180-533.34-02
195.86
CAPACITY PROVISIONING INC
INet Chgs-LT-Operations
401-7180-533.42-12
458.85
INet Chgs-Dk Fbr-Light
401-7180-533.47-10
216.80
DEPT OF LABOR & INDUSTRIES
EDUCATIONAL SERVICES
401-7180-533.43-10
141 70
GREAT AMERICA LEASING CORP
December Copier Lease
401-7180-533.45-31
186.66
MATCO TOOLS
ELECTRICAL EQUIP & SUPPLY
401-7180-533.35-01
102.76
MORNINGSIDE
Janitorial Services
401-7180-533 41-50
254.42
OLYMPIC LAUNDRY & DRY CLEANERS
Laundry
401-7180-533.41-50
64.42
LAUNDRY/DRY CLEANING SERV
401-7180-533.41-50
64.42
PARSINEN LANDSCAPE MAINT INC
December Landscape Fees
401-7180-533.41-50
2,413.42
PUD #1 OF CLALLAM COUNTY
Purchase district stock
Purchase District Stock
401-7180-533 34-02
401-7180-533.34-02
323.61
4,083.83
.
SR 101 & Euclid
401-7180-533 41-50
13.53
PUGET SAFETY EQUIPMENT INC
ELECTRICAL EQUIP & SUPPLY
401-7180-533.34-02
97.65
QWEST
1-2 a/c 206ZO20411942B
401-7180-533.42-10
65.05
1-5 a/c 36045262367768
401-7180-533.42-10
42.15
1-5 a/c 36045295413536
401-7180-533.42-10
39.70
1-2 a/c 3604178095336B
401-7180-533.42-10
42.96
1-2 A/C 36041707869058
401-7180-533.42-10
212
1-5 A/C 3604529882811 B
401-7180-533.42-10
2.74
1-5 A/C 3604525834211 B
401-7180-533.42-10
330
1-5 A/C 3604525109623B
401-7180-533 42-10
2.74
1-5 A/C 3604523877817B
401-7180-533.42-10
2.74
1-5 A/C 3604529887652B
401-7180-533.42-10
2.74
1-5 A/C 3604523712585B
401-7180-533.42-10
4.10
12-23 A/C 206T302306084B
401-7180-533.42-10
48.94
12-23 A/C 206T310164584B
401-7180-533.42-10
66.78
ROHLINGER ENTERPRISES INC
Ratchet Tool
401-7180-533.35-01
411.95
SUNSET DO -IT BEST HARDWARE
Tape Rule/Line
401-7180-533.34-02
21.24
FASTENERS, FASTENING DEVS
401-7180-533.34-02
9.27
UNITED PARCEL SERVICE
Shipping Chgs-December
401-7180-533.42-10
1746
UTILITIES UNDERGROUND LOC CTR
Excavation Notifications
401-7180-533.49-90
18.28
VERIZON WIRELESS
12-22 a/c 571136182-00002
401-7180-533.42-10
11989
WASHINGTON (DIS), STATE OF
Scan Chgs-December
401-7180-533 42-10
18.50
L-28
Page
18
�•;
Date 1/27/2010
City of Port
Angeles
City Council Expenditure Report
•
r`' ,',,.ter
'From: 119/2010
To: 1/22/2010
Vendor
Description
Account Number
Invoice Amount
Public Works -Electric
Electric Operations
Division Total.
$9,560.58
Public Works -Electric
Department Total:
$60,307.93
Electric Utility Fund
Fund Total:
$62,748.08
FEI EVERETT 3023(FAMILIAN)
Freight
402-0000-141.40-00
-386.65
PIPE FITTINGS
402-0000-141.40-00
711.08
PLUMBING EQUIP FIXT,SUPP
402-0000-141.40-00
1,332.56
FOWLER COMPANY, H D
PIPE FITTINGS
402-0000-141.40-00
1,587.69
FUEGO INTERNATIONAL, LLC
Rubber Boots
402-0000-237.00-00
-56.71
Division Total:
$3,187.97
Department Total.
$3,187.97
AIRPORT GARDEN CENTER
FEED,BEDDING,VIT-ANIMALS
402-7380-534 31-20
16.26
AMERICAN BACKFLOW PREVENT ASSN
MEMBERSHIPS
402-7380-534.49-01
60.00
BAXTER AUTO PARTS #15
Connectors
402-7380-534.31-20
10.73
CAPACITY PROVISIONING INC
INet Chgs-Water
402-7380-534.42-12
521.82
INet Chgs-Dk Fbr-WTP
402-7380-534.47-10
379.40
EVERGREEN RURAL WATER OF WA
MEMBERSHIPS
402-7380-534.49-01
300.00
FEI EVERETT 3023(FAMILIAN)
PIPE AND TUBING
402-7380-534.31-20
53.77
FUEGO INTERNATIONAL, LLC
Rubber Boots
402-7380-534.31-01
731 83
•ORKIN
EXTERMINATING COMPANY INC
1 Year Monthly Services
402-7380-534 41-50
250.99
PACIFIC OFFICE EQUIPMENT INC
COMPUTER ACCESSORIES&SUPF402-7380-534.31-01
24.39
PORT ANGELES POWER EQUIPMENT
SUPPLIES
402-7380-534.31-20
1733
PUD #1 OF CLALLAM COUNTY
Service @ Reservoir Rd
402-7380-534 47-10
124.56
QWEST
1-2 a/c 36041750797588
402-7380-534.42-10
39.70
1-5 a/c 3604525320978B
402-7380-534.42-10
122.31
1-2 A/C 3604170786905B
402-7380-534 42-10
0.53
1-5 A/C 36045298828116
402-7380-534.42-10
068
1-5 A/C 3604525834211 B
402-7380-534 42-10
0.82
1-5 A/C 3604525109623B
402-7380-534.42-10
0.68
1-5 A/C 3604523877817B
402-7380-534 42-10
0.68
1-5 A/C 3604529887652B
402-7380-534.42-10
0.68
1-5 A/C 3604523712585B
402-7380-534.42-10
1.03
12-23 A/C 206T302306084B
402-7380-534.42-10
12.24
12-23 A/C 206T310164584B
402-7380-534.42-10
16.69
SUNSET DO -IT BEST HARDWARE
SUPPLIES
402-7380-534.31-20
14.74
PLUMBING EQUIP FIXT,SUPP
402-7380-534.31-20
59.99
HAND TOOLS ,POW&NON POWER 402-7380-534.35-01
26.82
HAND TOOLS ,POW&NON POWER 402-7380-534.35-01
60.45
SWAIN'S GENERAL STORE INC
JANITORIAL SUPPLIES
402-7380-534.31-01
1638
UNITED RENTALS NORTHWEST INC
Shovels
402-7380-534 35-01
78.05
•UTILITIES
UNDERGROUND LOC CTR
VERIZON WIRELESS
Excavation Notifications
402-7380-534.49-01
18.29
12-28 a/c 271138138-00005
402-7380-534 42-10
123.32
WASHINGTON (DIS), STATE OF
Scan Chgs-December
402-7380-534.42-10
15.61
L-29
Page 19
,a�
City of Port Angeles
Date 1/27/2010
City Council Expenditure Report
}`11•7
From: 1/9/2010
To: 1/22/2010
•
Vendor
Description
Account Number
Invoice Amount
XEROX CORPORATION
Copier Charges
402-7380-534.45-31
68.51
Public Works -Water
Water
Division Total:
$3,169.28
Public Works -Water
Department Total:
$3,169.28
Water Fund
Fund Total:
$6,357.25
CLALLAM CNTY PUBLIC WORKS DEPT
EUGA COUNTY SEWER DEVELOP
403-0000-229.40-10
3,229.00
Division Total:
$3,229.00
Department Total:
$3,229.00
APSCO INC
SUPPLIES
403-7480-535.31-20
1,501.70
CAPACITY PROVISIONING INC
INet Chgs-Wastewater
403-7480-535.42-12
654.17
CORRECT EQUIPMENT
EMU Rubber Seal
403-7480-535.31-20
629.27
FOWLER COMPANY, H D
PIPE FITTINGS
403-7480-535 31-20
423.82
GRANICH ENGINEERED PRODUCTS INC LAWN MAINTENANCE EQUIP
403-7480-535.31-20
1,91783
Freight Chgs
403-7480-535.42-10
280.38
ORKIN EXTERMINATING COMPANY INC
1 Year Monthly Services
403-7480-535 41-50
250.99
PARSINEN LANDSCAPE MAINT INC
December Landscape Fees
403-7480-535.41-50
92140
PETTIT OIL COMPANY
Diesel
403-7480-535.32-11
1,019.86
Diesel
403-7480-535.32-11
1,585.03
PORT ANGELES CITY TREASURER
Postage -Young
403-7480-535.42-10
23.54
PUD #1 OF CLALLAM COUNTY
Service @ Masters Rd
403-7480-535.47-10
467.73
QWEST
1-2 a/c 3604170591196B
403-7480-535 42-10
39.70
•
1-2 a/c 3604170190080B
403-7480-535.42-10
39.70
1-2 a/c 3604171942413B
403-7480-535.42-10
49.89
1-2 A/C 36041707869058
403-7480-535.42-10
0.71
1-5 A/C 3604529882811 B
403-7480-535 42-10
0.91
1-5 A/C 3604525834211 B
403-7480-535 42-10
1 10
1-5 A/C 36045251096238
403-7480-535.42-10
0.91
1-5 A/C 3604523877817B
403-7480-535 42-10
0.91
1-5 A/C 36045298876528
403-7480-535.42-10
0.91
1-5 A/C 3604523712585B
403-7480-535.42-10
1.37
12-23 A/C 206T30230608413
403-7480-535.42-10
16.31
12-23 A/C 206T310164584B
403-7480-535.42-10
22.26
SEARS COMMERCIAL ONE
SUPPLIES
403-7480-535.31-01
9308
SIEMENS BUILDING TECHNOLOGIES INC AIR CONDITIONING & HEATNG
403-7480-535.41-50
769.64
SUNSET DO -IT BEST HARDWARE
AIR CONDITIONING & HEATNG
403-7480-535 31-20
53.41
UTILITIES UNDERGROUND LOC CTR
Excavation Notifications
403-7480-535.49-01
18.29
VERIZON WIRELESS
12-28 a/c 271138138-00006
403-7480-535.42-10
4501
WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL
403-7480-535.49-90
1,450.35
WASHINGTON (DIS), STATE OF
Scan Chgs-December
403-7480-535 42-10
17.20
XEROX CORPORATION
Copier Charges
403-7480-535.45-31
6851
Public Works-WW/Stormw
Wastewater
Division Total:
$12,365.89
Public Works-WW/Stormwtr
Department Total:
$12,365.89
•
Wastewater Fund
Fund Total:
$15,594.89
L-30
Page
20
c• '<rDate 1/27/2010
City of Port Angeles
City Council Expenditure Report
From: 1/9/2010 ' To: 1/22/2010
Vendor
AMSAN OLYMPIC SUPPLY
CAPACITY PROVISIONING INC
MORNINGSIDE
OLYMPIC STATIONERS INC
ORKIN EXTERMINATING COMPANY INC
PACIFIC OFFICE EQUIPMENT INC
QWEST
SANDERSON SAFETY SUPPLY CO
WASHINGTON (DIS), STATE OF
• Public Works -Solid Waste
Description
Account Number
JANITORIAL SUPPLIES
404-7580-537.31-01
INet Chgs-SW-Corp Yard
404-7580-537.42-12
Janitorial Services
404-7580-537.41-50
SUPPLIES
404-7580-537.31-01
SUPPLIES
404-7580-537.31-01
1 Year Monthly Services
404-7580-537.41-50
COMPUTER ACCESSORIES&SUPF404-7580-537.31-20
1-2 A/C 36041707869058
404-7580-537.42-10
1-5 A/C 3604529882811B
404-7580-537 42-10
1-5 A/C 3604525834211 B
404-7580-537.42-10
1-5 A/C 3604525109623B
404-7580-537.42-10
1-5 A/C 36045238778178
404-7580-537 42-10
1-5 A/C 36045298876528
404-7580-537 42-10
1-5 A/C 3604523712585B
404-7580-537 42-10
12-23 A/C 206T302306084B
404-7580-537.42-10
12-23 A/C 206T310164584B
404-7580-537.42-10
PAPER & PLASTIC-DISPOSABL
404-7580-537.31-20
Scan Chgs-December
404-7580-537 42-10
Solid Waste -Collections
Division Total:
Public Works -Solid Waste
Department Total:
Solid Waste -Collections Fund Total.
GEOTECH ENVIRONMENTAL EQUIP Pump 405-0000-237.00-00
Division Total:
Department Total.
Invoice Amount
5374
187.00
84.82
81 95
154.98
250.99
2439
0.35
0.46
0.55
046
046
046
0.68
816
11 19
121.87
3.15
$985.66
$985.66
$985.66
-37.97
-$37.97
-$37.97
ASM SIGNS
MARKERS, PLAQUES,SIGNS
405-7538-537.44-10
321.30
CAPACITY PROVISIONING INC
INet Chgs-SW-Transfer Stn
405-7538-537.42-12
187.00
OLYMPIC PRINTERS INC
COMMUNICATIONS/MEDIA SERV
405-7538-537.44-10
51.02
PRINTING,SILK SCR,TYPSET
405-7538-537.44-10
937.15
OLYMPIC REGION CLEAN AIR AGCY
Permit Review
405-7538-537 49-90
240.00
QWEST
1-5 a/c 3604522245145B
405-7538-537.42-10
39.74
1-5 a/c 3604528100532B
405-7538-537.42-10
3970
1-2 A/C 3604170786905B
405-7538-537.42-10
0.35
1-5 A/C 3604529882811 B
405-7538-537.42-10
0.46
1-5 A/C 3604525834211 B
405-7538-537.42-10
055
1-5 A/C 3604525109623B
405-7538-537.42-10
0.46
1-5 A/C 36045238778178
405-7538-537.42-10
0.46
1-5 A/C 3604529887652B
405-7538-537.42-10
0.46
1-5 A/C 36045237125858
405-7538-537.42-10
0.68
12-23 A/C 206T302306084B
405-7538-537.42-10
8.16
A/C 206T310164584B
405-7538-537.42-10
11 13
.12-23
WASHINGTON (DIS), STATE OF
Scan Chgs-December
405-7538-537 42-10
3.46
XEROX CORPORATION
Copier Charges
405-7538-537.45-31
68.48
L-31
Page 21
Page 22
City of Port Angeles
Date* 1/27/2010
City Council Expenditure
Report
's .k
From: 1/9/2010
To: 1/22/2010' '
•
Vendor
Description
Account Number
Invoice Amount
Public Works -Solid Waste
SW - Transfer Station
Division Total:
$1,910.56
EDGE ANALYTICAL
Testing
405-7585-537.41-50
190.00
GEOTECH ENVIRONMENTAL EQUIP
Pump
405-7585-537 48-10
489.97
Public Works -Solid Waste
Solid Waste -Landfill
Division Total:
$679.97
Public Works -Solid Waste
Department Total:
$2,590.53
Solid Waste-LF/Trf Stn
Fund Total:
$2,552.56
CLALLAM CNTY DEPT OF COMM DEV
Stream keepers -Oct -Dec
406-7412-538 41-50
250.00
CLALLAM CNTY DEPT OF HEALTH
October Tests
406-7412-538.41-50
29900
CLALLAM CNTY TREASURER
1% Collection Fee
406-7412-538.41-50
7,266.80
QWEST
1-5 A/C 3604525834211 B
406-7412-538.42-10
0.27
1-5 A/C 3604523712585B
406-7412-538 42-10
0.34
12-23 A/C 206T302306084B
406-7412-538.42-10
408
12-23 A/C 206T310164584B
406-7412-538.42-10
5.56
UTILITIES UNDERGROUND LOC CTR
Excavation Notifications
406-7412-538.49-90
18.29
WASHINGTON (DIS), STATE OF
Scan Chgs-December
406-7412-538.42-10
7.47
Public Works-WW/Stormw
Stormwater
Division Total:
$7,851.81
Public Works-WW/Stormwtr
Department Total:
$7,851.81
Stormwater Fund
Fund Total:
$7,851.81
PROGRESSIVE MEDICAL INTERNATIONAISUPPLIES
409-0000-237 00-00
-94.53
Division Total:
-$94.53
•
Department Total:
-$94.53
BLUMENTHAL UNIFORMS & EQUIP
Uniform Supplies-Twitchel
409-6025-526.20-80
156.09
CHURCH, JEREMY
REIMBURSE CLOTHING ALLOWA
409-6025-526.20-80
86.58
JIM'S PHARMACY INC
Aspnn
409-6025-526.31-13
12.88
KING CNTY OFFICE OF FINANCIAL MGMT EMS ONLINE TRAINING
409-6025-526 43-10
1,100.00
MOROZ, JAMES
FIRST AID/CPR CLASS 1/4 &
409-6025-526.31-08
400.00
NATIONAL SAFETY COUNCIL
SUBSCRIPTION RENEWAL
409-6025-526.43-10
80.00
OLYMPIC OXYGEN
K Tank
409-6025-526.31-02
17.13
PROGRESSIVE MEDICAL INTERNATIONAI SUPPLIES
409-6025-526.31-02
1,219.88
QWEST
1-2 A/C 36041707869058
409-6025-526.42-10
1.06
1-5 A/C 3604529882811 B
409-6025-526.42-10
1.37
1-5 A/C 3604525834211 B
409-6025-526.42-10
1 65
1-5 A/C 3604525109623B
409-6025-526.42-10
1.37
1-5 A/C 3604523877817B
409-6025-526.42-10
1.37
1-5 A/C 3604529887652B
409-6025-526.42-10
1.37
1-5 A/C 3604523712585B
409-6025-526.42-10
205
12-23 A/C 206T302306084B
409-6025-526.42-10
24.47
12-23 A/C 206T310164584B
409-6025-526.42-10
3339
SUNDIN, ERIK K
FIRST AID/CPR 12/11/09 OL
409-6025-526.31-08
200.00
SWAIN'S GENERAL STORE INC
CLOTHING & APPAREL
409-6025-526.20-80
65.04
CLOTHING & APPAREL
409-6025-526.20-80
23.57
•
Fire Department
Medic I
Division Total:
$3,429.27
L-32
Page 22
Date 1/27/2010
City of Port Angeles
City Council Expenditure Report
•
```
From: 11912010
To: 1/2212010
Vendor
Description
Account Number
Invoice Amount
Fire Department
Department Total:
$3,429.27
Medic I Utility
Fund Total:
$3,334.74
ALL WEATHER HEATING & COOLING
CITY REBATE
421-7121-533 49-86
2,000.00
C & F INSULATION
CITY REBATE
421-7121-533.49-86
2,067.20
EVERWARM HEARTH & HOME INC
CITY REBATE
421-7121-533.49-86
613.98
CITY REBATE
421-7121-533.49-86
98634
CITY REBATE
421-7121-533.49-86
1,06800
CITY REBATE
421-7121-533.49-86
54.00
CITY REBATE
421-7121-533.49-86
544.80
GLASS SERVICES CO INC
CITY REBATE
421-7121-533.49-86
582.00
CITY REBATE
421-7121-533.49-86
80400
MATHEWS GLASS CO INC
CITY REBATE
421-7121-533.49-86
394.98
CITY REBATE
421-7121-533.49-86
444.00
Amber Kirkman
CITY REBATE
421-7121-533.49-86
50.00
Arthur Moore
CITY REBATE
421-7121-533.49-86
25.00
Bill Cargo
CITY REBATE
421-7121-533.49-86
2500
Carol Nelson
CITY REBATE
421-7121-533.49-86
25.00
Casey Winters
CITY REBATE
421-7121-533.49-86
25.00
•Danny
Thomason
CITY REBATE
421-7121-533.49-86
75.00
Darcy Hudggens
CITY REBATE
421-7121-533.49-86
5000
Donne L Hunter
CITY REBATE
421-7121-533 49-86
50.00
Enid E Pellow
CITY REBATE
421-7121-533.49-86
50.00
Hester Hill
CITY REBATE
421-7121-533.49-86
25.00
Joseph Thurston
CITY REBATE
421-7121-533.49-86
25.00
Joy Lingerfelt
CITY REBATE
421-7121-533.49-86
25.00
Karen Myers
CITY REBATE
421-7121-533.49-86
2500
Marion Craker
CITY REBATE
421-7121-533.49-86
25.00
Mike Wollsey
CITY REBATE
421-7121-533.49-86
50.00
Nancy Martin
CITY REBATE
421-7121-533 49-86
25.00
Paul Whiteman
CITY REBATE
421-7121-533.49-86
100.00
Ray Barnes
CITY REBATE
421-7121-533.49-86
2500
Recanna Ronish
CITY REBATE
421-7121-533.49-86
50.00
Rob Feller
CITY REBATE
421-7121-533 49-86
50.00
Shao Feng Liu
CITY REBATE
421-7121-533.49-86
50.00
Tina Saenz
CITY REBATE
421-7121-533.49-86
25.00
NORTH PENINSULA ELECTRIC, INC
CITY REBATE
421-7121-533 49-86
1,955.00
PORTLAND ENERGY CONSERVATION
CFL Promotion
421-7121-533.49-86
4,09670
RADIO PACIFIC INC (KONP)
Weatherwlse Fall 09
421-7121-533 44-10
993.59
Open Forum 101309
421-7121-533.44-10
101 00
Weatherwlse Fall 09
421-7121-533 44-10
-993.59
•
Weatherwise Fall 09
421-7121-533.44-10
993.59
Open Forum 101309
421-7121-533 44-10
-101.00
L-33
Page 23
Page 24
City of Port Angeles
Date 1/27/2010
City Council Expenditure
Report
'°° '°»•*�' '
From: 1/9/2010
To: 1/22/2010
•
Vendor
Description
Account Number
Invoice Amount
RENOVATION SOLUTIONS, LLC
CITY REBATE
421-7121-533.49-86
765.24
CITY REBATE
421-7121-533.49-86
655.08
SIMPSON ELECTRIC, LLC
CITY REBATE
421-7121-533.49-86
3,840.00
TRACY'S INSULATION
CITY REBATE
421-7121-533 49-86
361.20
CITY REBATE
421-7121-533.49-86
693.00
CITY REBATE
421-7121-533.49-86
1,953.21
Public Works -Electric
Conservation
Division Total:
$25,747.32
Public Works -Electric
Department Total:
$25,747.32
Conservation
Fund Total:
$25,747.32
TRIAXIS ENGINEERING INC
Engineering Services
451-7188-594.65-10
5,068.00
Public Works -Electric
Electric Projects
Division Total:
$5,068.00
Public Works -Electric
Department Total:
$5,068.00
Electric Utility CIP
Fund Total:
$5,068.00
ADS, LLC
CSO/Weather Sri Monitoring
453-7488-594.41-50
41,710.50
CSO/Weather Sn Monitoring
453-7488-594.41-50
4,437.81
Public Works-WW/Storm%
Wastewater Projects
Division Total:
$46,148.31
Public Works-WW/Stormwtr
Department Total:
$46,148.31
Waste Water Utility CIP
Fund Total:
$46,148.31
BAXTER AUTO PARTS #15
AUTO & TRUCK MAINT ITEMS
501-0000-141.40-00
134.59
•
AUTO & TRUCK MAINT ITEMS
501-0000-141.40-00
19.90
AUTO & TRUCK MAINT ITEMS
501-0000-141.40-00
74.02
AUTO & TRUCK MAINT ITEMS
501-0000-141 40-00
-97.76
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
57.90
AUTO & TRUCK MAINT ITEMS
501-0000-141 40-00
24.28
AUTO & TRUCK MAINT ITEMS
501-0000-141.40-00
126.68
FUEL,OIL,GREASE, & LUBES
501-0000-141.40-00
2883
FIRST RACE CAR WASH
EXTERNAL LABOR SERVICES
501-0000-141.40-00
224.78
LINCOLN INDUSTRIAL CORP
AUTO & TRUCK MAINT ITEMS
501-0000-141.40-00
11.85
MCMASTER-CARR SUPPLY CO
OFFICE SUPPLIES, GENERAL
501-0000-237.00-00
-296
FIRST AID & SAFETY EQUIP.
501-0000-237.00-00
-4.15
MOTOR TRUCKS INC
Belt
501-0000-141.40-00
33.70
N C MACHINERY CO
AUTO & TRUCK MAINT ITEMS
501-0000-141.40-00
149.86
NAPA AUTO PARTS
Shop Supplies
501-0000-141.40-00
-26.35
AUTO & TRUCK MAINT ITEMS
501-0000-141.40-00
109.01
HOSES, ALL KINDS
501-0000-141 40-00
5.93
AUTO & TRUCK MAINT ITEMS
501-0000-141.40-00
18742
AUTO & TRUCK MAINT ITEMS
501-0000-141 40-00
56.76
AUTO & TRUCK MAINT ITEMS
501-0000-141.40-00
40.24
AUTO & TRUCK ACCESSORIES
501-0000-141.40-00
11.96
AUTO & TRUCK MAINT ITEMS
501-0000-141.40-00
25.48
•
AUTO & TRUCK ACCESSORIES
501-0000-141.40-00
8.25
AUTO & TRUCK ACCESSORIES
501-0000-141.40-00
16.50
L-34
Page 24
�c•r Date 1/27/2010
City of Port Angeles
--, City Council Expenditure Report
• r`` �t�' � From: 1/9/2010•- ' "To: 1/22/2010
Vendor
Description
Account Number
Invoice Amount
NAPA AUTO PARTS
AUTO & TRUCK ACCESSORIES
501-0000-141.40-00
3366
PETTIT OIL COMPANY
FUEL,OIL,GREASE, & LUBES
501-0000-141.20-00
7,24365
FUEL,OIL,GREASE, & LUBES
501-0000-141.20-00
748.45
SUNSET DO -IT BEST HARDWARE
HOSES, ALL KINDS
501-0000-141.40-00
18.69
Division Total:
$9,261.17
Department Total:
$9,261.17
ARAMARK
LAUNDRY/DRY CLEANING SERV
501-7630-548.34-02
27.53
EXTERNAL LABOR SERVICES
501-7630-548.34-02
36.79
LAUNDRY/DRY CLEANING SERV
501-7630-548.34-02
2753
LAUNDRY/DRY CLEANING SERV
501-7630-548.34-02
27.53
BAXTER AUTO PARTS #15
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
19.41
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
9.53
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
10.14
CAPACITY PROVISIONING INC
INet Chgs-Equip Services
501-7630-548 42-12
41.00
COPY CAT GRAPHICS
AUTO & TRUCK ACCESSORIES
501-7630-548.34-02
65.04
AUTO & TRUCK ACCESSORIES
501-7630-548.34-02
845.52
AUTO & TRUCK ACCESSORIES
501-7630-548.34-02
4607
AUTO & TRUCK ACCESSORIES
501-7630-548.34-02
878.04
AUTO INC (SCHUCK'S)
AUTO SHOP EQUIPMENT & SUP
501-7630-548.34-02
13.60
•CSK
FAR -WEST MACHINE & HYDRAULICS
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
37.88
EXTERNAL LABOR SERVICES
501-7630-548.48-10
140.92
EXTERNAL LABOR SERVICES
501-7630-548.48-10
105.69
EXTERNAL LABOR SERVICES
501-7630-548.48-10
10569
FERRELLGAS INC
Propane
501-7630-548.32-12
182.91
HEARTLINE
AUTO & TRUCK MAINT ITEMS
501-7630-548 34-02
21675
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
10835
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
80.16
LES SCHWAB TIRE CENTER
AUTO & TRUCK MAINT ITEMS
501-7630-548 34-02
683.86
LINCOLN INDUSTRIAL CORP
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
13.18
MATCO TOOLS
RENTAULEASE EQUIPMENT
501-7630-548 35-01
48.62
MCMASTER-CARR SUPPLY CO
OFFICE SUPPLIES, GENERAL
501-7630-548.31-01
38.11
FIRST AID & SAFETY EQUIP
501-7630-548.34-02
53.45
MORNINGSIDE
Janitorial Services
501-7630-548.41-50
117.43
MOTOR TRUCKS INC
EQUIP MAINT & REPAIR SERV
501-7630-548.34-02
213.56
AUTO & TRUCK ACCESSORIES
501-7630-548 34-02
487.80
NAPA AUTO PARTS
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
-112.64
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
58497
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
7.33
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
71.00
•
AUTO & TRUCK MAINT ITEMS
AUTO & TRUCK MAINT ITEMS
501-7630-548 34-02
501-7630-548.34-02
14.08
5.41
AUTO & TRUCK MAINT ITEMS
501-7630-548 34-02
339
L-35
Page 25
��••
City of Port Angeles
City Council Expenditure Report
From: 11912010 To: 112212010
Date 1/27/2010
•
Vendor
Description
Account Number
Invoice Amount
NAPA AUTO PARTS
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
1548
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
-71.00
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
5.73
CLOTHING ACCESSORIES(SEE
501-7630-548.34-02
51.38
ORKIN EXTERMINATING COMPANY INC
1 Year Monthly Services
501-7630-548.49-90
25099
PACIFIC OFFICE EQUIPMENT INC
OFFICE SUPPLY,INKS,LEADS
501-7630-548.31-01
71.57
OFFICE SUPPLIES, GENERAL
501-7630-548.31-01
74.20
TAPE(NOT DP,SOUND,VIDEO)
501-7630-548.31-01
13.79
OFFICE SUPPLIES, GENERAL
501-7630-548.31-01
80.02
OFFICE SUPPLIES, GENERAL
501-7630-548.31-01
0.98
PENINSULA COLLEGE
COLLEGE-BENOFF
501-7630-548 43-10
229.00
COLLEGE-ACHZIGER
501-7630-548.43-10
229.00
COLLEGE-COBU RN
501-7630-548.43-10
229.00
PETTIT OIL COMPANY
City Vehicle Fuel Chgs
501-7630-548.32-10
1,415.45
PORT ANGELES FORD LINCOLN
Wiring/Change Tires
501-7630-548.48-10
230.45
PORT ANGELES TIRE FACTORY
EXTERNAL LABOR SERVICES
501-7630-548 48-10
73.50
EXTERNAL LABOR SERVICES
501-7630-548.48-10
73.50
EXTERNAL LABOR SERVICES
501-7630-548 48-10
30.35
EXTERNAL LABOR SERVICES
501-7630-548.48-10
16.21
EXTERNAL LABOR SERVICES
501-7630-548 48-10
16.21
•
EXTERNAL LABOR SERVICES
501-7630-548.48-10
73.50
QWEST
1-2 A/C 3604170786905B
501-7630-548 42-10
0.62
1-5 A/C 3604529882811B
501-7630-548.42-10
0.80
1-5 A/C 3604525834211 B
501-7630-548.42-10
0.96
1-5 A/C 3604525109623B
501-7630-548.42-10
080
1-5 A/C 3604523877817B
501-7630-548.42-10
0.80
1-5 A/C 3604529887652B
501-7630-548.42-10
080
1-5 A/C 3604523712585B
501-7630-548 42-10
1.20
12-23 A/C 206T302306084B
501-7630-548.42-10
14.28
12-23 A/C 206T310164584B
501-7630-548.42-10
19.48
RUDDELL AUTO MALL
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
22.58
GLASS & GLAZING SUPPLIES
501-7630-548.34-02
115.34
EXTERNAL LABOR SERVICES
501-7630-548 48-10
204.98
SCOTT'S AUTO TRIM
AUTO & TRUCK ACCESSORIES
501-7630-548.34-02
22.86
EXTERNAL LABOR SERVICES
501-7630-548.48-10
59.62
SNAP-ON TOOLS - CHUGGER DEANE
AUTO SHOP EQUIPMENT & SUP
501-7630-548.35-01
585.31
SOLID WASTE SYSTEMS, INC
AUTO BODIES & ACCESSORIES
501-7630-548.34-02
185.21
AUTO BODIES & ACCESSORIES
501-7630-548 34-02
773.31
STRAIT MOBILE DETAILING
EXTERNAL LABOR SERVICES
501-7630-548 48-10
53.12
SUNSET DO -IT BEST HARDWARE
AUTO & TRUCK ACCESSORIES
FIRST AID & SAFETY EQUIP.
501-7630-548.34-02
501-7630-548.34-02
2723
15.12
•
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
28.31
L-36
Page 26
Date 1/27/2010
City of Port Angeles
"'' City Council Expenditure Report
• r' ° ,TM, From: 1/912010 To: 1/22/2010
Vendor -
Description
Account Number
Invoice Amount
SUNSET DO -IT BEST HARDWARE
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
048
CLOTHING ACCESSORIES(SEE
501-7630-548.34-02
4.77
TEREX UTILITIES WEST
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
12473
AUTO & TRUCK MAINT ITEMS
501-7630-548.34-02
164.00
UNITED PARCEL SERVICE
Shipping Chgs-December
501-7630-548.42-10
4.75
WASHINGTON (DIS), STATE OF
Scan Chgs-December
501-7630-548.42-10
10.49
WILDER TOYOTA INC
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
693.76
AUTO & TRUCK ACCESSORIES
501-7630-548.34-02
28.73
XEROX CORPORATION
Copier Charges
501-7630-548 45-31
6849
Public Works -Equip Svcs
Equipment Services
Division Total:
$11,597.87
Public Works -Equip Svcs
Department Total:
$11,597.87
Equipment Services
Fund Total:
$20,859.04
E-FILLIATE INC
SOUND SYSTEMS & ACCESSORY 502-0000-237.00-00
-6015
IT XCHANGE CORP
COMPUTER HARDWARE&PERIPH1502-0000-237.00-00
-529.20
Division Total:
-$589.35
Department Total.
-$589.35
ANGELES COMMUNICATIONS INC
COMPUTER HARDWARE&PERIPHI 502-2081-518 41-50
13,714.38
CALENCE LLC
COMPUTERS,DP & WORD PROC
502-2081-518.48-02
7,606.92
•CAPACITY PROVISIONING INC
INet Chgs-IT
502-2081-518.42-12
500.00
CROSS TELECOM
DATA PROC SERV &SOFTWARE
502-2081-518.48-02
5,691.00
E-FILLIATE INC
SOUND SYSTEMS & ACCESSORY 502-2081-518.31-01
776.15
GOVCONNECTION, INC
DATA PROC SERV &SOFTWARE
502-2081-518.48-02
3,602.13
IT XCHANGE CORP
COMPUTER HARDWARE&PERIPH1502-2081-518 31-60
6,829.20
INSIGHT PUBLIC SECTOR
DATA PROC SERV &SOFTWARE
502-2081-518.31-60
73.19
COMPUTER HARDWARE&PERIPH1502-2081-518.31-60
535.95
PORT ANGELES CITY TREASURER
Text Reimb-Strait
502-2081-518.43-10
27.92
OWEST
1-2 A/C 3604170786905B
502-2081-518.42-10
0.80
1-5 A/C 36045298828116
502-2081-518.42-10
1.03
1-5 A/C 3604525834211 B
502-2081-518.42-10
1.24
1-5 A/C 3604525109623B
502-2081-518.42-10
1.03
1-5 A/C 3604523877817B
502-2081-518.42-10
1.03
1-5 A/C 3604529887652B
502-2081-518.42-10
1 03
1-5 A/C 3604523712585B
502-2081-518.42-10
1.54
12-23 A/C 206T302306084B
502-2081-518.42-10
18.35
12-23 A/C 206T310164584B
502-2081-518.42-10
25.04
WASHINGTON (DIS), STATE OF
Scan Chgs-December
502-2081-518.42-10
8.64
COMPUTERS,DP & WORD PROC
502-2081-518.48-02
5,644.21
COMPUTERS,DP & WORD PROC
502-2081-518 48-02
6,64405
Finance Department
Information Technologies
Division Total:
$51,704.83
• GRAINGER
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
502-2082-594.65-10
502-2082-594.65-10
284.13
17,805.57
ELECTRICAL EQUIP & SUPPLY
502-2082-594.65-10
16,974.22
L-37
Page 27
Date 1/27/2010
City of Port Angeles
_ City Council Expenditure Report
`' �t•*'4 From: 11912010 To: 112212010 - •
Vendor
Description
Account Number
Invoice Amount
Finance Department
IT Capital Projects
Division Total:
$35,063.92
Finance Department
Department Total:
$86,768.75
Information Technology
Fund Total:
$86,179.40
Medical Reimbursement
503-1631-517.46-30
242.99
Medical Reimbursement
503-1631-517.46-30
3222
Medical Reimbursement
503-1631-517.46-30
94.56
Self Insurance
Other Insurance Programs
Division Total:
$369.77
FRANK GATES SERVICES CO
TPA FEE 1/1/10-3/31/10
503-1661-517.41-40
4,265.85
GELLOR INSURANCE INC
EXCESS WORKERS COMP
503-1661-517.41-50
31,165.00
Self Insurance
Worker's Compensation
Division Total:
$35,430.85
WCIA (WA CITIES INS AUTHORITY)
LIABILITY/PROPERTY ASSESS
503-1671-517.46-10
403,110.00
Self Insurance
Comp Liability
Division Total:
$403,110.00
Self Insurance
Department Total:
$438,910.62
Self -Insurance Fund
Fund Total.
$438,910.62
PA DOWNTOWN ASSN
December Decal Sales
650-0000-231.91-00
20048
December PBIA Receipts
650-0000-231.92-00
86281
December Dubpar/First St
650-0000-231.93-00
1,87200
Division Total:
$2,935.29
Department Total:
$2,935.29
Off Street Parking Fund
Fund Total:
$2,935.29 •
CAPACITY PROVISIONING INC
INet Chgs-Fine Arts Ctr
652-8630-575.42-12
172.00
OLYMPIC PRINTERS INC
Newsletters -Senior Ctr
652-8630-575.49-60
635.98
PARKER PAINT MFG CO INC
Paint Supplies
652-8630-575 31-01
43.29
PORT ANGELES AUTO GLASS
Glass
652-8630-575.31-01
52.10
QWEST
1-2 A/C 36041707869058
652-8630-575.42-10
027
1-5 A/C 3604529882811 B
652-8630-575.42-10
0.34
1-5 A/C 3604525834211 B
652-8630-575.42-10
0.41
1-5 A/C 3604525109623B
652-8630-575.42-10
0.34
1-5 A/C 36045238778178
652-8630-575.42-10
0.34
1-5 A/C 3604529887652B
652-8630-575.42-10
0.34
1-5 A/C 36045237125858
652-8630-575.42-10
0.51
12-23 A/C 206T302306084B
652-8630-575.42-10
612
12-23 A/C 206T310164584B
652-8630-575.42-10
8.35
SWAIN'S GENERAL STORE INC
Paint Supplies
652-8630-575.31-01
22.32
Paint Supplies
652-8630-575.31-01
42.66
Esther Webster/Fine Arts
Esther WebsterfFine Arts
Division Total:
$985.37
Esther Webster/Fine Arts
Department Total:
$985.37
Esther Webster Fund Fund Total: $985.37
AFLAC AFLAC SUPP INS 920-0000-231.53-10 750.10
AFSCME LOCAL 1619 P/R Deductions pe 1-10 920-0000-231.54-40 91 00 •
P/R Deductions pe 1-10 920-0000-231 54-40 182.00
DIMARTINO/WSCFF DISABILITY P/R Deductions pe 1-10 920-0000-231.53-40 1,218.27
L-38
Page 28
�ti.s:crnt4•
A
��,+Date 1/27/2010
City of Port Angeles
gal City Council Expenditure Report
• `'' •* ` From: 1/9/2010 To: 1/2212010
•
Vendor
Description
Account Number
Invoice Amount
EMPLOYMENT SECURITY DEPT
P/R Deductions pe 1-10
920-0000-231.56-30
170.25
FIREFIGHTER'S LOCAL 656
P/R Deductions pe 1-10
920-0000-231.54-30
1,620.00
IBEW LOCAL 997
P/R Deductions pe 1-10
920-0000-231.54-20
888.12
LEOFF
P/R Deductions pe 1-10
920-0000-231.51-21
23,147 40
OFFICE OF SUPPORT ENFORCEMENT
P/R Deductions pe 1-10
920-0000-231.56-20
1,181 32
P/R Deductions pe 1-10
920-0000-231.56-20
16985
PERS
P/R Deductions pe 1-10
920-0000-231.51-10
1,473.08
P/R Deductions pe 1-10
920-0000-231.51-11
7,878.49
P/R Deductions pe 1-10
920-0000-231 51-12
31,189 37
POLICE ASSOCIATION
P/R Deductions pe 1-10
920-0000-231.55-10
256.00
UNITED WAY (PAYROLL)
P/R Deductions pe 1-10
920-0000-231.56-10
527.27
WSCCCE AFSCME AFL-CIO
P/R Deductions pe 1-10
920-0000-231.54-40
4,282.97
Division Total:
$75,025.49
Department Total:
$75,025.49
Payroll Clearing
Fund Total:
$75,025.49
Totals for check period
From: 1/9/2010
To 1/22/2010
$939,690.70
L-39
Page 29
SORT
DATE: February 2, 2010
TO: CITY COUNCIL
VGELES
FROM: Glenn A. Cutler, Director of Public Works & Utilities
Subject: Consultant Agreement for Dry Creek Bridge and Trail — Phase 2,
Project 05-31
Summary: Construction of a trail bridge over Dry Creek is one component of the Dry Creek Bridge
and Trail — Phase 2 project. Requests for proposals for bridge design and associated services were
solicited, and three firms responded. Analysis of the proposals and subsequent interviews resulted in
the selection of Exeltech Consulting, Inc., of Lacey, Washington as the best qualified firm to provide
the requested engineering services.
Recommendation: Authorize the Mayor to sign an agreement with Exeltech Consulting, Inc.,
for professional services in an amount not to exceed $164,800.
Background/Analysis: In September 2008, the City Council approved a resolution permitting City
staff to pursue grants for the Dry Creek Bridge and Trail Improvement Project from the State of
Washington Recreation and Conservation Office (RCO). The RCO ranked the project #4 in a list of
36 statewide projects. On June 16, 2009, the City Council approved a resolution to certify the
sponsor match and authorize funds in the amount of $367,500 for this project.
The overall Phase 2 project budget of $735,000 remains unchanged from the 2008 submittal to RCO.
Of this total amount, $367,500 will be paid by RCO with the remainder of the 50:50 cost share
apportioned as follows:
Project Funding
Lodging Tax Contribution
Peninsula Trails Coalition Cash Contribution
Peninsula Trails Coalition Labor & Materials Contribution
Lower Elwha Klallam Tribe Contribution
City of Port Angeles Contribution
Total Match
Washington State Recreation & Conservation Office
Total Project
N \CCOUNCIL\FINAL\Consultant Agreement for Dry Creek Bridge & Trail, Phase 2 doc
160,000
50,000
50,000
37,500
70,000
367,500
367,500
$735,000
L-40
•
•
•
•
February 2, 2010 City Council
Re Consultant Agreement for Dry Creek Bridge & Trail, Phase 2
Page 2
The project has three components:
1. Construction of a new trail bridge over Dry Creek
2. Construction of a new trailhead at the intersection of 10th Street and Milwaukee Drive
3. Trail upgrades on Milwaukee Drive between 10th Street and Lower Elwha Road
The trail bridge on Dry Creek will be designed by a consultant and constructed utilizing the City's
Public Works Procurement process. The trail and trailhead improvements will be designed by City
staff and constructed by the Peninsula Trails Coalition.
Request for Proposals (RFPs) for design of the Dry Creek bridge component were solicited in
October 2009. Proposals from three engineering firms (Berger/Abam Engineering, Inc., Exeltech
Consulting, Inc., and Claussen Engineering) were received by the November 16, 2009 deadline.
An evaluation of the proposals, and subsequent interviews with each of the three firms, resulted in
Exeltech being selected by the interview team as the firm most qualified to provide engineering and
related services for the project. Scope and budget for these services was negotiated for an amount not
to exceed $164,800.
The total RCO-approved bridge design and construction cost is $673,100, broken down in the
following table:
Dry Creek Bridge Cost Breakdown
Element
Plans, Specifications & Engineering
Exeltech
City*
Construction
Construction & Contingency**
Construction Management,
Engineering & Inspection*
Construction Surveying*
Administration
City Construction support & Contract
Administration*
Cost
$164,800
$20,000
$415,300
$55,000
$8,000
TOTAL $673,100
* Estimated cost for budget
** Based on a detailed estimate for construction + contingency
Because of the time -sensitive nature of the bridge -related design work (the bridge needs to be
completed by November 2010 in order to support the Lower Elwha Klallam Tribe's sewer force
main crossing of Dry Creek), staff recommends that we proceed with entering into a consultant
agreement with Exeltech to perform the design work.
It is recommended that City Council authorize the Mayor to sign an agreement with Exeltech
• Consulting, Inc., for professional services in an amount not to exceed $164,800.
L-41
70RT
NGELES
_ 1 0
DATE: February 2, 2010
TO: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: Department of Ecology Coordinated Prevention Grant G1000473
Summary: The City's application for a Washington State Coordinated Prevention Grant (CPG) for
2010-2011 has been approved. Phase one for 2010 has been awarded in the amount of $105,210.
Phase two for calendar year 2011 is expected to be for the same amount, but the funds are subject to
the budget appropriations by the State legislature for the 2011-2013 biennium budget. The grant is for
moderate risk waste collection and disposal, business waste audits and outreach, waste reduction and
recycling education and outreach, backyard composting education and outreach, and yard waste
disposal outreach.
Recommendation: Accept the CPG for the total eligible amount of $105,210 in 2010 and
authorize the Director of Public Works and Utilities to sign the agreement.
Background/Analysis: The City's application for Coordinated Prevention Grant (CPG) funds for
2010 has been approved by the Department of Ecology (DOE) in the amount of $105,210. The grant is
a 75/25 match. The City's share is $26,302 with the balance being funded by the DOE in the amount
of $78,908. The projects for the 2010 phase include:
• Moderate Risk Waste — Operation of the Moderate Risk Waste Facility and disposal of
residential household hazardous waste; education and outreach; assistance with the county
hazardous waste planning ($84,140).
• Business Waste Audits — Continuing a program of encouraging local businesses to reduce
waste through waste audits, education, and special recognition ($2,200).
• Waste Reduction and Recycling - Continuing phone book advertising, brochures, booths at
community events, newspaper and radio advertising, and 2good2toss.com ($11,220).
• Backyard Composting - education and outreach to residents including the training of Master
Composter volunteers ($6,450).
• Yard Waste Disposal Outreach — Promote the disposal of yard waste at the compost facility
($1,200).
The City's matching funds have been approved in the 2010 Solid Waste Collections and Transfer
Station budgets for the 2010 grant year. •
L-42
N \CCOUNCILTINAL\DOE Coordinated Prevention Grant doc
February 2, 2010 City Council
Re. DOE Coordinated Prevention Grant
Page 2
• For calendar year 2011, the second year of this grant, the grant is expected to have proposed funding at
the same level as the 2010 amount. The State Department of Ecology has stated that work performed
in the second year of this grant is eligible for reimbursement. However, the grant agreement will first
need to be amended by the State to reflect funding that has not yet been authorized.
Historically, the 2011 grant funds would have been provided from the State's 2011-2013 biennium
budget (7/1/2011 — 6/30/2013) with the first six months of the first grant year being provided from
funds budgeted in the prior biennium budget. However, for the 2011 grant year, the funding for the
period of January 1, 2011 thru June 30, 2011 is no longer available. This budget requirement has now
been shifted to the 2011-2013 biennium budget.
If the State's biennium budget is approved as proposed, the Department of Ecology expects to have
amendments executed by July 2011. Nevertheless, the City will be placed in the position of either
suspending these programs starting January 1, 2011 until such time as the State budget is approved and
grants amended, or operate in the interim with the risk that the grant funding might not be provided to
cover that period. However, this will not impact the City from accepting the available funds for the
2010 grant year since recipients of the grant are not obligated to complete the 2011 work until a formal
amendment to increase the budget is approved.
City staff will closely monitor the situation and provide recommendations to the Utility Advisory
Committee and City Council during the 2011 budget process. It is recommended that the City Council
accept the CPG for total eligible costs for 2010 of $105,210 and authorize the Director of Public
• Works and Utilities to sign the agreement.
L-43
NGELES
WASHINGTON,
CITY COUNCIL MEMO
DATE: February 2, 2010
TO: CITY COUNCIL
FROM: NATHAN A.WEST, DIRECTOR
COMMUNITY AND ECONOMIC DEVELOPMENT
SUBJECT: DEPARTMENT OF ECOLOGY SHORELINE MASTER PROGRAM GRANT AGREEMENT
Summary: In August 2009 Council accepted a $200,000 grant award from the Washington State
Department of Ecology. Due to the award amount staff must request Council Authorization for
signature on the award agreement.
Recommendation: Authorize the City Manager to sign the agreement.
Background / Analysis:
At a meeting held on August 18, 2009, City Council resolved to accept a $200,000 grant award
from the Washington State Department of Ecology (DOE). Over the past several months, staff has
worked with DOE Shorelands and Environmental Assistance Program to develop the scope of
work and timeline for the project. Last week, the City received the attached final agreement from
the DOE. Work on the project has been ongoing since July 1, 2009.
Staff recommends that Council authorize the City Manager to sign the grant agreement.
Attachment A DOE SMA Grant Agreement
L-44
•
•
•
SMA Grant Agreement No. G1000051
between the
State of Washington Department of Ecology and the
CITY OF PORT ANGELES
Project: Comprehensive Shoreline Master Program Update
THIS is a binding agreement entered into by and between the State of Washington, Department of
Ecology, (PO Box 47600, Olympia, Washington, 98504-7600) hereinafter referred to as the
"DEPARTMENT" or as "ECOLOGY" and City of Port Angeles, hereinafter referred to as the
"RECIPIENT" to carry out activities described herein, and as authorized by the Washington State
Legislature under Chapter 173-26 of the Washington Administrative Code (WAC) for shoreline
implementation.
RECIPIENT Name: City of Port Angeles
Department: Community and Economic Development
Address: P. O. Box 1150
Port Angeles, WA 98362
RECIPIENT Project Coordinator: Nathan West, Director of Com & Econ Dev
Telephone Number: 360-417-4751 / FAX: 360-417-4711
E-mail address: nwest@cityofpa.us
• Fiscal Contact for RECIPIENT: Yvonne Ziomkowski, Finance Director
Telephone Number: 360 417 4601
E-mail Address:yziomkow(a)cityofpa.us
Payee on Warrant: City of Port Angeles
(Address as above)
Project Officer for the Department: Jeffree Stewart
SEA Program, Southwest Regional Office
Washington State Department of Ecology
PO Box 47775
Olympia, WA 98504
Telephone Number: 360/407-6521/ FAX: 360/407-6305
e-mail: jste461 @ecy.wa.gov
The source of funds provided by the DEPARTMENT are from the 2009-2011 Washington State
General Fund for Shoreline Implementation, §302; and the Local Toxics Control Account, §302,
Subsection 7.
Maximum Grant Amount, Fiscal Years 1 and 2 (7/1/09-6/30/11): $160,000
Maximum Grant Amount, Fiscal Year 3 (7/1/11 — 6/30/12) ' : $ 40.000
Total Grant Amount: $200,000
State Maximum Cost Share Rate overall three years: 100% UP TO a maximum of $200,000
The effective date of this agreement is from July 1, 2009 to June 30, 2012.
• *Year 3 funding is subject to legislative appropriation in Fiscal Year 2011-2012 and will be made
available via amendment to this agreement.
L-45
Page i of 2"Z)
SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
The Recipient shall prepare a complete, locally approved Draft SMP by completing Phases
1 through 5 described below and in the Shoreline Master Program Planning Process:
http://Www.ecy.wa.poylprograms/sea/_grantslsmplpdf/SMP Planning Process.pdf
Scope of Work
Project Description: The Recipient will complete an update of the Shoreline Master
Program (SMP) that is developed and adopted in a manner consistent with the procedural
and substantive requirements of the Shoreline Management Act (SMA) and its implementing
rules, including the Shoreline Master Program Guidelines (Guidelines). The SMP update
process includes completion of inventory and analysis reports with corresponding maps and
illustrations that characterize shoreline ecological conditions; development of shoreline
policies, environment designations, and use regulations; as well as analysis of cumulative
impacts and uses, preparation of a shoreline restoration plan and a formal local adoption
process. The Recipient will incorporate public participation in all phases of the SMP update.
The Recipient may use consultant support as appropriate.
Project
Deliverables:
The City shall perform the following tasks with deliverables sent to
Ecology's Project Officer, indicated on Page 1 of this agreement.
All deliverables per the scope of work below will include 1 digital and 1
hard copy with the following exceptions:
final draft SMP: 1 digital and 3 hard copies.
quarterly reports and payment requests: one hard copy each to be
submitted with original signatures in blue ink per the schedule
below and in paragraph 2 of Special Terms and Conditions.
PROCESS PHASE 1:
Develop SMP Update process
July 1 2009 to December 31, 2009
Work Program: The Recipient shall perform the following tasks:
Coordination
•
Coordinate throughout the SMP update process with Ecology and other applicable state
agencies, neighboring jurisdictions, and Indian tribes as provided in the Guidelines and SMA
procedural rules. In addition, consult with all other appropriate entities which may have
useful scientific, technical, or cultural information, including federal agencies, watershed
management planning units, salmon recovery lead entities, universities and other institutions, is
L -46
Page 2 of 29
SMA Grant Agreement No G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
• local individual outdoor recreationists and conservationists, and organizations with special
expertise representing these interests.
Coordinate with adjacent jurisdictions that share areas within shoreline jurisdiction (for
example, jurisdictions on the same lake or stream) for the purpose of efficiently using grant
funds; sharing information and methods of analysis; drafting compatible SMP policies,
regulations, environment designations; and coordinating public involvement.
Attend Ecology -sponsored coordination meetings, which occur on a regular basis, for the
duration of the project. Provide Ecology opportunities for review of draft deliverables at
appropriate intervals. When requested, the recipient shall include a written response to
Ecology's comments on draft deliverables.
Ecology will provide ongoing technical assistance on data sources and approaches, and will
evaluate consistency of deliverables with the Shoreline Management Act and applicable
guidelines throughout the update process.
Deliverables:
Documentation of contacts in quarterly progress reports
Due Dates: January 20, April 20, July 20 and October 20, each year for three years.
• 2. Written responses to Ecology's comments on draft deliverables, when requested.
(May be provided in email format.)
Due Dates: Following receipt of Ecology's comments.
•
SPECIFIC PLANNNING TASKS
Task 1.1: Project Initiation and policy document for process
Task 1.2: Review timeline and workload
Task 1.3: Assessment of resources and staff meetings.
Task 1.4: Preparation of Gantt Chart and work schedule
Task 1.5: Develop advisory committee framework
Task 1.6: Interlocal participation program
PRODUCTS Due December 31, 2009
Product 1.1: Project initiation / coordination
Product 1.2: Advisory Committee framework: Make-up of committee, identification of
duties and tasks
Product 1.4: Contractor agreements developed as needed.
DELIVERABLES: December 31, 2009
Summary Report of Phase I accomplishments
Written responses to Ecology's comments on draft deliverables, when requested.
Page 3 of 29 L - 47
SMA Grant Agreement No G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
PROCESS PHASE 2: •
Preliminary Shoreline Jurisdiction and Public Participation Plan
August 3, 2009 to February 28, 2010
Project Initiation
Identify preliminary shoreline jurisdiction
Identify the preliminary geographic scope for the comprehensive SMP update project. Use
available information to map required and optional Shorelines of the State as defined by
statute and rule in order to identify the initial area under SMA shoreline jurisdiction. The
shoreline jurisdiction area will be refined during later tasks. The preliminary jurisdiction
mapping will include:
Statutory minimum areas consisting of the following Shorelines, Shorelines of
Statewide Significance and Shorelands (per RCW 90.58.030(2). This includes
national forests and other federal or tribal areas that are not under sole jurisdiction of
the federal government or tribes.
o Marine shorelines.
o Rivers and streams with mean annual flow over 20 cubic feet per second. •
o Lakes and reservoirs exceeding 20 acres.
o Associated wetlands of these areas.
o Lands extending landward 200 feet from the ordinary high water mark,
floodways and floodplain areas landward 200 feet from the ordinary high water
mark.
Optional areas to be considered for inclusion in the SMP:
Floodplains: All or part of the floodplain landward of the 200 -foot mark from the
floodway (per RCW 90.58.030(2)(f)(i)).
Buffers: Buffers necessary for the protection of Critical Areas as defined in Growth
Management Act regulations (per RCW 90.58.030(2)(f)(ii)).
Future annexation areas: For cities, SMPs may include Shoreline Environment
predesignation within designated unincorporated Urban Growth Areas.
Contact the Ecology project officer for the most recent maps of stream segments meeting
the 20 cfs threshold and other available information. If federal or tribal areas are proposed
for exclusion, provide documentation that the area is under sole jurisdiction which
precludes application of local and state authorities.
Deliverables:
1. Preliminary jurisdiction map (digital) of Shorelines of the State subject to local SMP.
Due Date: February 28, 2010
L-48
Page 4 of 29
SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
• SPECIFIC PLANNNING TASKS
Task 2.1: Compile existing studies and planning efforts
Task 2.2: Cooperative efforts with Clallam County
Task 2.3: Identify preliminary shoreline jurisdiction - shorelines & shorelands
Task 2.4: Develop public participation plan (citizen, technical, Ecology, other
stakeholders)
Task 2.5: Demonstrate how Phase 1 complies with Guidelines
PRODUCTS Due February 28, 2010
Product 2.1: Preliminary map of local shorelines & shorelands subject to the SMP for
the City of Port Angeles'
Product 2.2: Public participation plan
Product 2.3 Documentation in SMP submittal checklist
Product 2.4 Draft list of inventory data sources, digital maps of inventory information
DELIVERABLES February 28, 2010
Preliminary jurisdiction map (digital) of Shorelines of the State subject to local SMP.
Public participation plan (digital copy).
An SMP Submittal Checklist completed as relevant to task.
Prepare plan for public participation
Throughout Phases 1 through 5 of the SMP update planning process, inform and involve the
. public in updating the SMP consistent with the Shoreline Management Act (see RCW
90.58.130) and WAC 173-26. Prepare a public participation plan that identifies specific
objectives, outreach strategies, key parties (Planning Commission and elected officials,
shoreline property owners, state agencies, Tribes, local residents, neighboring jurisdictions,
etc.), and establishes timelines for public participation activities. Engage all parties early and
continuously in the update process, particularly those relevant individual recreationists and
conservationists or organizations that may not typically seek involvement in new shoreline
regulations. Documenting all public outreach and public events related to SMP development
is required.
0
Ecology recommends that the public participation process be coordinated by a designated
facilitator (with responsibilities distinct from the local planner managing the update effort).
Deliverables:
1. Public participation plan (digital copy).
2. Public participation updates in quarterly progress reports.
Due Dates: February 28, 2010
Demonstrate how Phase 1 complies with the Guidelines
Fill in the SMP Submittal Checklist for the tasks that you have completed under Phase 1.
Deliverables:
1. An SMP Submittal Checklist completed as relevant to task.
Page 5 of 29 L - 49
SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
PROCESS PHASE 3: Background data gathering and Shoreline •
Inventory, and Shoreline Analysis & Characterization
January 4, 2010 to September 30, 2010
Complete shoreline inventory
Compile all pertinent and reasonably available data, plans, studies, inventories, maps and
other applicable information. Collect the following information to the extent that such
information is relevant and reasonably obtainable:
• Shorelines of the State (all marine shorelines, streams >20 cfs mean annual flow,
lakes >20 acres, and shorelands) as defined in RCW 90.58.030, located in the
Recipient's jurisdiction.
• General location of channel migration zones, floodplains, and the floodway.
• Critical areas, including wetlands, aquifer recharge areas, fish and wildlife
conservation areas, geologically hazardous areas, and frequently flooded areas, as
defined in RCW 36.70A, the Growth Management Act.
• Shoreline and adjacent land use patterns/density and transportation and utility
facilities, including the extent of existing structures, impervious surfaces, vegetation
and shoreline modifications within shoreline jurisdiction. Platted lots including •
undeveloped lots (except those not developable under local subdivision ordinance).
• Degraded areas and sites with potential for ecological restoration.
• Areas of special interest, such as priority habitats, rapidly developing waterfronts,
previously identified toxic or hazardous material clean-up sites, and eroding
shorelines.
• Existing and potential shoreline public access sites, including public rights-of-way and
utility corridors. The inventory will include descriptions of recorded public access
easements, their prescribed use, maintenance and terms.
• Historical aerial photographs documenting past conditions to assist in preparing an
analysis of cumulative impacts of development.
• Archaeological and historic resources in shoreline jurisdiction.
• Policies and regulations in shoreland and adjacent areas that affect shorelines, such
as surface water management and land use plans and regulations (Critical Areas
Ordinance, flood ordinance, etc.).
Deliverables:
1. Draft list of inventory data sources (digital copy) for review and comment.
2. Digital working maps of inventory information displayed at appropriate scales.
3. An SMP Submittal Checklist completed as relevant to task.
(Note: Please provide Ecology with sufficient time, approximately 30 days, to review and
comment on the draft inventory data sources list and working maps.) •
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SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
0 Conduct shoreline analysis
Conducting the shoreline analysis will result in a shoreline characterization report. The report
will define the ecological functions of the shorelines in your jurisdiction, identify shoreline
management challenges, and present recommendations for protection and restoration of
shoreline functions. (Please see description of this report in Task 2.3.)
Conduct an analysis of the inventory information and data collected in Task 2.1 as it relates
to development of an effective SMP. Develop a characterization of the ecosystem processes
and shoreline functions. Identify opportunities for shoreline protection and restoration.
Identify current and potential public access sites. Conduct a shoreline use analysis. Identify
measures and actions to protect and restore shoreline functions and ecosystem wide
processes (e.g. appropriate land use activities or environment designations, regulations,
development standards, etc.) These tasks should be conducted as they are relevant to
shorelines in your jurisdiction.
(Note: For most Puget Sound jurisdictions, the Department of Ecology will prepare a broad -
scale characterization of ecosystem -wide processes. This information will be provided to
jurisdictions in Spring 2010.)
Characterize ecosystem -wide processes
This characterization will include a coarse -scale analysis of the broader area that
influences the shoreline jurisdiction. It will include a narrative with reference to maps
• that describes and illustrates the processes in the larger drainage area that are linked
to the shoreline through hydrologic flows. These processes include the uptake,
transport and deposition of sediment, nutrients, woody debris, and pollutants.
Specifically, this characterization will:
• Present the geographic context for shoreline jurisdiction areas —with
geology, soils, topography, vegetation, and drainage patterns of the
watersheds. Describe how these large scale upland areas relate to and affect
the shoreline. Review existing regional watershed or natural resource related
plans for inclusion of relevant information.
• Identify areas throughout the watersheds, or, within and beyond shoreline
jurisdiction, that are important to maintaining shoreline ecological functions
(e.g. wetlands, forest cover, floodplains, higher permeability deposits,
discharge, organic/clay soils, etc.)
• Identify areas that are key impairments (e.g. forest clearing, impervious
cover, channelized streams, altered wetlands, roads and ditches,
dams/diversions, groundwater withdrawals, and listed impairments such as
those published in the 303(d) list.
• Identify opportunities for protection/restoration of upland and adjacent
areas essential for maintaining shoreline processes and function.
Characterize shoreline functions
• This will be a more detailed analysis of the shoreline jurisdiction that includes a
narrative with reference to maps and GIS data. Delineate shoreline reaches based on
land use and ecological processes (such as man-made physical features, stream
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SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
confluences, or littoral drift cell boundaries). Describe functions that are associated
with each shoreline reach. Specifically, this characterization will:
Detail the physical, biological, and land -use components within the
shoreline jurisdiction.
Evaluate and assess shoreline ecological function using current scientific
understanding of the relationship between the conditions of ecosystem -wide
processes and functions within shoreline jurisdiction. Identify functions that are
healthy, functions that are adversely impacted and functions that may have
existed and are now missing.
Conduct Shoreline Use Analysis; analyze opportunities for public access
• Conduct shoreline use analysis:
o Identify current patterns of land uses in shoreline areas.
o Identify likely or projected uses in shoreline areas.
o As applicable, analyze potential use conflicts and identify possible adverse
impacts those could have on current ecological functions.
o Estimate future demand for shoreline space consistent with WAC 173-26-
201(3)(d)(ii) requirements.
o Identify opportunities and demand for SMA preferred uses and potential use
conflicts based on current use patterns and projected trends.
• Identify current public access sites and opportunities for future access sites.
•
Prepare shoreline inventory and characterization report
Prepare a shoreline inventory and characterization report with accompanying maps
that provides an analysis of the inventory data, ecosystem characterization and
shoreline functions, shoreline use and public access findings as it relates to
development of an effective SMP. The report will present findings and
recommendations in a way that is useful for making SMP planning decisions. This
report will provide a foundation for establishing environment designations, policies and
implementing regulations. The report should identify data gaps, focusing on
information that would be useful to support shoreline program development and
implementation. The report should:
Present the geographic and jurisdictional context for the SMP update.
Characterize ecosystem processes and functions.
Present reach level analysis information. Detailed information on shoreline
reaches will identify opportunities and constraints in:
o Protecting intact and restoring degraded ecological processes and functions.
o Addressing the requirements for shorelines of statewide significance per WAC
173-26-251.
o Providing public access.
o Accommodating appropriate water -oriented uses.
Identify potential use conflicts to inform environment designation and allowed use •
decisions.
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• Develop shoreline management measures for protection and restoration of
ecological functions, SMP policies, regulations, and environment designations
based on the findings of the inventory and characterization. (For example,
recommendations may include appropriate land use activities or environment
designations, regulations, development standards, restoration and protection
actions and strategies.)
Organize relevant data for efficient review and use in the cumulative impact
analysis. (A table is recommended.)
The report will also include refined shoreline jurisdiction boundaries and synthesis maps at
appropriate viewing scales that will inform the report and illustrate findings that correspond
with the narrative. For example, the user will be introduced to the area with coarser
resolution vicinity maps indicating the county/city location in the state and delineating
county/city and watershed boundaries. Maps at the shoreline reach scale will clearly
differentiate the land and water contained within SMA jurisdiction from adjacent lands and
contributing drainages. Maps at this scale will present the significant geologic, hydrologic,
and ecologic features most essential to maintaining shoreline form and function and those
land uses that may have altered upland processes influencing shoreline function. The reach
scale maps also will indicate applicable inventory features such as known presence of listed
species, critical riparian or aquatic vegetation, existing land uses, designated critical areas,
and shoreline modifications. Potential areas for shoreline uses, public access, restoration
and/or protection will be indicated. The portfolio will include a comprehensive list and map of
public access to shorelines.
Deliverables (digital copy with accompanying maps):
1. Shoreline characterization and analysis report with map portfolio that addresses
the above task requirements above.
(Note: Please provide Ecology with sufficient time, approximately 45 to 60 days, to review
and comment on the draft characterization and analysis report.)
Demonstrate how Inventory & Characterization complies with the Guidelines
Fill in the SMP Submittal Checklist
for the tasks that you have completed under Phase 2.
Deliverables:
1. An SMP Submittal Checklist completed as relevant to task (adding incrementally
to earlier completed tasks).
TASKS
• Task 3.1: Complete shoreline inventory
Task 3.1.1.: Conduct shoreline analysis
Task 3.1.2: Characterize ecosystem -wide processes
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between the Washington State Department of Ecology and the
City of Port Angeles
Task 3.1.3: Characterize shoreline functions •
Task 3.1.4: Conduct shoreline use analysis, analyze public access opportunities
Task 3.1.5: Conduct harbor view analysis
Task 3.2: Conduct community visioning process
Task 3.3: Prepare shoreline inventory and characterization report
Task 3.4: Demonstrate how Phase 3 complies with Guidelines
PRODUCTS Due September 30, 2010
Shoreline inventory and characterization report with, accompanying map portfolio &
GIS data, including:
• Characterization of ecosystem -wide processes
• Characterization of shoreline functions
• Identification of potential protection/restoration areas
• Identification of harbor viewsheds and viewshed preservation
considerations
• Shoreline use & public access analysis
• Shoreline management recommendations
Community visioning process results
Documentation in SMP submittal checklist
DELIVERABLES
Due September 30, 2010 •
Digital working maps of inventory information displayed at appropriate scales.
Revised designations, policies, and regulations that address
the findings of the cumulative impacts analysis.
Final SMP jurisdiction maps and boundary descriptions
An SMP Submittal Checklist completed as relevant to task.
PROCESS PHASE 4: Shoreline Environment Designation, Goals,
Policy & Regulation Development; Cumulative Impacts Analysis
September 30. 2010 to March 4, 2011
TASKS
Task 4.1: Develop general goals, policies & regulations
Task 4.2: Develop environment designations
Task 4.3: Develop shoreline use & modifications policies, regulations & standards
Task 4.4: Develop administration provisions
Task 4.5: Prepare preliminary cumulative impacts analysis
Task 4.6: Demonstrate how Phase 3 complies with the Guidelines
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SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
• PRODUCTS
Due March 4, 2011
Product 4.1: Shoreline Management Strategy
Product 4.2: Preliminary cumulative impacts analysis
Product 4.3: Documentation in SMP submittal checklist
DELIVERABLES
Due March 4, 2011
Shoreline characterization and analysis report with map portfolio.
A preliminary cumulative impacts analysis of the SMP demonstrating how no net loss
of ecological functions will be achieved over time at in the jurisdiction.
An SMP Submittal Checklist completed as relevant to task.
Complete Draft SMP and Cumulative Impacts Analysis
Conduct community visioning process
Conduct a community visioning process that includes as many citizens as possible to
determine goals for future use of the shoreline. This process should be conducted with
respect to the findings of the shoreline inventory and characterization report. The visioning
process will identify shoreline problems and opportunities. It will result in a strategy for
shoreline uses, public access, resource protection, and restoration that is consistent with
SMA policy and SMP Guidelines objectives.
Deliverable: (digital copy) Strategy for shoreline uses, public access, resource protection
and restoration (Task 3.1). Due date: March 4, 2011
Develop general SMP goals, policies and regulations
Prepare general shoreline goals and policies that are applicable throughout the area within
shoreline jurisdiction. Optional SMP components may include general SMP regulations that
apply in all environment designations.
Develop environment designations
Develop environment designations that are appropriate to current waterfront conditions per
the findings of the shoreline inventory and characterization. Shoreline environment
designations may be comprised of those recommended in the guidelines; the existing local
SMP; unique, locally developed environments; or any combination of these, so long as they
are consistent with WAC 173-26-211 environment designation criteria.
Prepare draft maps illustrating the land and water area contained within mapped shoreline
designation boundaries together with justification and rationale for the proposed
designations. Boundaries of shoreline environment designations shall be clearly mapped.
Optional shoreline jurisdiction areas, including entire floodplains and buffers for critical areas,
should be mapped and designated if they are included within shoreline jurisdiction. A map
clearly illustrating existing designations compared to proposed designations should be
• prepared. A narrative rationale describing reasons for maintaining or changing the
designations shall be included.
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Develop environment -specific shoreline use & modification policies, regulations and •
standards
Prepare draft policies and regulations for environment designations, all uses discussed in the
SMP Guidelines, and shoreline modifications. The draft policies and regulations for shoreline
environment designations shall, at a minimum, identify:
• Shoreline use and modification activity goals and policies.
• Shoreline uses and modifications that are prohibited and allowed by Substantial
Development Permit or Conditional Use Permit.
• Bulk dimensional standards (buffers, setback, density, etc).
• Shoreline modification activity standards.
• Any local policies or regulations adopted by reference, if relied upon to satisfy SMA
or guidelines requirements.
Optional SMP components may include:
• Shoreline use and dimensional standards listed in matrices, by environment
designation. (Strongly encouraged.)
Develop SMP administrative provisions
Prepare draft provisions for SMP administration, including necessary elements and timelines
for permit administration, compliance, and enforcement. Statements about the role of
Ecology in permit decisions should be included.
A definitions section should be prepared. Definitions should be particular to SMP
administration, consistent with the SMP's implementing rules. Definitions should be clearly
and concisely written.
Optional SMP components may include additional administrative provisions, if not
inconsistent with SMA procedural rules and the guidelines. An SMP "user's guide" may be
prepared.
Deliverables (with accompanying maps):
1. Complete Draft SMP, including:
• Draft general goals and policies and optional general regulations. (Task 3.2)
• Draft environment designations and draft environment maps. (Task 3.3)
• Draft environment -specific shoreline use and modification policies, regulations,
and standards. (Task 3.4)
• Draft administrative provisions. (Task 3.5)
• Maps showing environment designations within shoreline jurisdiction
2. An SMP Submittal Checklist completed as relevant to task (adding incrementally to
earlier completed tasks).
(Note: Please provide Ecology with sufficient time, approximately 45 to 60 days, to review and
comment on the draft documents.) •
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SMA Grant Agreement No G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
Prepare preliminary cumulative impacts analysis
Evaluate and analyze draft SMP policies, regulations and environment designations to show
how they achieve no net loss of shoreline ecological functions during the planning period.
The analysis will include incremental and cumulative impacts of future uses and development
allowed by the proposed SMP as an ongoing part of the update process. The analysis will
identify how proposed SMP regulations and standards and restoration activities will avoid
and offset expected impacts of future permitted and exempt shoreline development.
Scenario -based impacts analysis is encouraged. The cumulative impacts analysis may need
to be revised if the initial document shows that cumulative impacts would result from the draft
SMP. (Note: The preliminary cumulative impacts analysis should be submitted at the same
time as the Draft SMP.)
Deliverable (with accompanying maps):
1. A cumulative impacts analysis of the SMP demonstrating how no net loss of
ecological functions will be achieved over time at in the jurisdiction.
(Note: Please provide Ecology with sufficient time, approximately 45 to 60 days, to review
and comment on the draft cumulative impacts analysis.
RESTORATION PLANNING, REVISITING PHASE 3 PRODUCTS AS NECESSARY
. Prepare restoration plan
Based on the Inventory and Characterization report, develop a plan for restoration of
impaired ecological functions in specific shoreline reaches. Restoration plans should
include:
• Identification of degraded areas, impaired ecological functions, and sites with potential
for ecological restoration.
• Goals and priorities for restoration of degraded areas and impaired ecological
functions.
• Existing and ongoing restoration projects and programs.
• Additional projects needed to achieve restoration goals and implementation strategies,
including identification of prospective funding.
• Times and benchmarks for achieving restoration goals.
• Mechanisms to ensure that restoration projects and programs will be implemented.
Consult with organizations conducting restoration work for assistance in developing
restoration strategies. The restoration plan should identify overlaps in how and where
restoration work is being conducted. An implementation strategy should include
recommendations for coordination between groups doing restoration work. A list of specific
prioritized restoration projects may be included as an appendix to the SMP.
Deliverables (with accompanying maps): A complete restoration plan.
(Note: Please provide Ecology with sufficient time, approximately 30 to 45 days, to review
and comment on the draft restoration plan.)
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SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
Revisit draft SMP and cumulative impacts analysis; finalize SMP jurisdiction maps •
Based on findings in the cumulative impacts analysis, re-evaluate and revise the draft SMP
environment designations, policies, and regulations developed in Phase 3 as necessary to
assure that they are adequate to achieve no net loss of ecological functions. Revise the
cumulative impacts analysis as needed to reflect changes in the draft SMP.
Prepare final jurisdiction maps (digital) of Shorelines of the State identified in Task 1.1 that
will be subject to the local SMP.
Deliverables (with accompanying maps):
1. Revised designations, policies, and regulations that address the findings of the
cumulative impacts analysis.
2. Revised cumulative impacts analysis.
3. Final SMP jurisdiction maps and boundary descriptions
(Note: Please provide Ecology with sufficient time, approximately 45 to 60 days, to review
and comment on the revised draft SMP and other documents.)
Prepare a report that demonstrates how no net loss will be achieved
Prepare a report that demonstrates how the recommended shoreline management measures •
in Task 2.3, together with the findings of the cumulative impacts analysis and the restoration
plan, are reflected in the proposed SMP and achieve no net loss.
Deliverables (one digital copy)
1. A report that demonstrates how no net loss will be achieved through SMP
implementation.
Demonstrate how Phase 4 work complies with the Guidelines
Fill in the SMP Submittal Checklist for the tasks that you have completed under Phase 4.
Deliverables:
1. An SMP Submittal Checklist completed as relevant to task (adding incrementally
to earlier completed tasks).
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•
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SMA Grant Agreement No G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
PROCESS PHASE 5
Local approval including Advisory Committee(s), Planning
Commission, and City Council. —
March 7, 2011 to June 24, 2011
TASKS
Task 5.1: Assemble complete draft SMP and submit to Ecology for informal review
Task 5.2: Complete SEPA review, documentation
Task 5.3: Provide GMA 60 -day notice of intent to adopt
Task 5.4: Hold public hearing (First PH @ Planning Commission)
Task 5.5: Prepare responsiveness summary and respond to public comments
Task 5.6: Adopt SMP and submit to Ecology
Task 5.7: Demonstrate how Phase 5 complies with Guidelines
PRODUCTS
Due June 24, 2011
Product 5.1: Final draft SMP including:
• • Draft environment designations
• Draft general goals, policies & regulations
• Draft shoreline use & modifications policies, regulations & standards
• Draft administration provisions
Product 5.2: SEPA products (checklist, SEPA notice, Threshold Determination)
Product 5.3: Evidence of compliance with GMA notice requirements
Product 5.4: Public hearing record
Product 5.5: Responsiveness summary
Product 5.6: Complete Ecology submittal package
Product 5.7: Documentation in SMP submittal checklist
DELIVERABLES Due June 24, 2011
Complete Final draft SMP: 1 digital and 3 hard copies , including:
• Draft general goals and policies and optional general regulations.
• Draft environment designations and draft environment maps.
• Draft environment -specific shoreline use and modification policies, regulations,
and standards.
• Draft administrative provisions.
• Maps showing environment designations within shoreline jurisdiction .
An SMP Submittal Checklist completed as relevant to task.
• bottom of page left blank intentionally.
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between the Washington State Department of Ecology and the
City of Port Angeles
PROCESS PHASE 6 •
Local Adoption - State Approval
June 27, 2011 to December 30, 2011
LOCAL/ STATE SMP ADOPTION PROCESS
Conduct a local review and adoption process for the proposed SMP as provided in the SMA,
WAC 173-26, and the State Environmental Policy Act. The SMP shall contain shoreline
policies, regulations, environment designations, definitions, required administrative
provisions, and a clear description of final SMP jurisdiction boundaries together with copies
of any provisions adopted by reference.
TASKS
Task 6.1: Provide public notice & opportunity for comment; respond to comments
received
Task 6.2: Prepare decision packet to include: findings & conclusions; transmittal letter;
conditions of approval (if any); & responsiveness summary
Task 6.3: Work with local government to finalize local adoption
PRODUCTS
Due December 30, 2011 •
Product 6.1: Responsiveness summary
Product 6.2: Decision package submitted to local government
Product 6.3: Final SMP adoption incorporating any Ecology conditions of approval;
SMP takes effect
DELIVERABLES
Due December 30, 2011: 1 digital and 3 hard copies
A complete, locally adopted SMP including maps, with relevant supporting
documentation.
SEPA products (checklist, MDNS or EIS; SEPA notice.
Evidence of compliance with GMA notice requirements.
Public hearing record.
Response to comments received.
A complete SMP Submittal Checklist.
Task 6.1.1: Hold public hearing
Hold at least one public hearing prior to local adoption of the draft SMP, consistent with the
requirements of WAC 173-26-100. The names and mailing addresses of all interested
parties providing comment shall be compiled.
Task 6.1.2: Prepare a responsiveness summary
Prior to adoption of the draft SMP by the local elected body, prepare a summary responding •
to all comments received during the public hearing and the public comment period,
discussing how the draft SMP addresses the issues identified in each comment.
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SMA Grant Agreement No G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
• Task 6.2.1: Provide GMA 60 -day notice of intent to adopt
Upon conclusion of Tasks 5.1, and 5.2, local governments planning under the Growth
Management Act must notify Ecology and the Department of Community, Trade and
Economic Development of its intent to adopt the SMP as least sixty days in advance of final
local approval, pursuant to RCW 36.70A.106 and WAC 173-26-100 (5).
Task 6.2.2: Complete SEPA review and documentation
Conduct and document SEPA review pursuant to chapter RWC 43.21 C, the State
Environmental Policy Act
Task 6.2.3: Assemble complete draft SMP
Assemble a complete draft SMP and submit it to Ecology for informal review together with
supporting documentation.
Task 6.2.4: Demonstrate how Phase 5 complies with the Guidelines
Fill in the SMP Submittal Checklist for the tasks that you have completed under Phase 5.
Task 6.3: Adopt SMP and submit to Ecology
Complete the adoption process for the SMP update and submit the locally -adopted Draft
SMP to Ecology.
• A complete, locally adopted SMP including maps, with relevant supporting
documentation.
1. SEPA products (checklist, MDNS or EIS; SEPA notice.
2. Evidence of compliance with GMA notice requirements.
3. Public hearing record.
4. Response to comments received.
5. A complete SMP Submittal Checklist.
•
Due Date: June 30, 2012
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SMA Grant Agreement No G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
Budget Summary and Conditions IP
Budget Conditions
Very Important Note: Due to state law, all state funds that are disbursed to local governments
under these grants are appropriated in the state budget on a biennial basis. Funds appropriated for
each biennia of the grant must be spent on eligible activities within that two-year period. Local
governments are not allowed to carry unexpended funds past that date.
We are aware that state and local fiscal years are not on the same schedule; however, state law
requires strict adherence to the state biennial funding cycles for state agreements. Grantees are
strongly encouraged to actively manage their projects to ensure that spending occurs at budgeted
levels.
Project Administration: For the administration of this agreement the RECIPIENT must
follow the current edition of the Administrative Requirements for Ecology Grants and Loans
(Yellow Book). htti)://www.ecy.wa.clov/biblio/9118.html
2. Invoicing:
• Grants are awarded on a reimbursable basis. The Recipient initially pays project costs
as they incur. Invoicing to Ecology is usually by quarter but not more often than once
per month. Upon presentation of an invoice to Ecology, Ecology's share of the project
is reimbursed to the Recipient.
• Expenditures will be monitored by the Ecology Fiscal Office for compliance with the •
budget (see below). Budget deviations are allowed between tasks (e.g., a grantee
may spend less money on one task and more on another), but in no circumstances
may the RECIPIENT exceed the total project cost. If the total of all budget deviations
exceeds 10% of the entire project cost, the Ecology Project Officer may require a
written budget redistribution. When submitting invoices to Ecology, the RECIPIENT
shall itemize all costs by task and provide subtotals by task on Ecology's Form C2,
Voucher Support Form. All payment requests must have forms A, B, C (and D if
applicable), be accompanied by a commensurate progress report, and receive
Ecology Project Officer approval before payment can be released.
NOTE: For payment requests, the RECIPIENT must use the Ecology forms provided.
Otherwise, Ecology will return requests to the RECIPIENT for submittal on the correct
forms.
• The RECIPIENT must maintain complete backup documents including but not
limited to all invoiced costs and time sheets - signed and dated by employee and
supervisor. The RECIPIENT must keep these expenses in grant files according to
budget task for a period of three years after project completion and make them
available at any time for inspection by the DEPARTMENT.
• Requests for reimbursement must be submitted at least quarterly but not more
than once per month by the RECIPIENT on state invoice voucher forms.
• The indirect rate must not exceed 25 percent of direct (staff) labor and benefit
costs. This rate covers space utilities, miscellaneous copying, telephone, motor pool,
janitorial services, records storage, rental, county fiscal and legal services, etc.
Items not included in this list must be reported with the first payment request and
must remain consistent for the life of the grant.
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SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
• Right to Audit: The Recipient agrees that payment(s) made under this grant shall
be subject to reduction for amount charged thereto which are found after audit
examination not to constitute allowable costs under this grant. The Recipient shall
refund by check payable to the DEPARTMENT the amount of such reduction of
payments under completed or terminated grants.
3. Estimates: Near the end of each fiscal year, RECIPIENTS will receive an Estimate Form
from Ecology's Fiscal Office. An estimate is the dollar amount you anticipate requesting
from Ecology for project costs incurred through June 30 and have not yet submitted for
reimbursement. RECIPIENTS must fill out and submit the form to Ecology by the specified
due date. Ecology must have these estimates to ensure sufficient funds are reserved to
reimburse RECIPIENTS for expenditures incurred within that specific fiscal year ending
June 30. Failure to submit the Estimate Form by the due date could result in a
considerable delay in payment from Ecology. Timely receipt of estimates also helps
Ecology more effectively manage the overall SMP grant fund.
4. Final payment of grant projects is contingent on receipt of viable work products as listed
in the grant document.
5. Funding Budget (for RECIPIENT reporting and Ecology tracking purposes):
The source of funds provided by the DEPARTMENT are from the 2009-2011 Washington
State General Fund for Shoreline Implementation, §302; and the Local Toxics Control
Account, §302, Subsection 7.
Maximum Grant Amount, Fiscal Years 1 and 2 (7/1/09-6/30/11): $160,000
Maximum Grant Amount, Fiscal Year 3 (7/1/11 — 6/30/12) *: $ 40.000
Total Grant Amount: $200,000
*Note: Year 3 funding is subject to legislative appropriation in Fiscal Year 2011-2012 and will
be made available via formal amendment to this agreement.
Expenditure Budget
Phase / Task
Year 1
09-10
Year 2
10-11
Year 3
11-12
1. Project Administration
$15,000
$15,000
$7,500
2. Preliminary Assessment / Public Participation Plan
$10,000
$10,000
$5,000
3. Shoreline Inventory, Analysis, and Characterization
$20,000
$10,000
4. Complete Draft SMP and Cumulative Impacts
Analysis
$20,000
$20,000
5. Restoration Planning / Revisit Phase 3 products as
necessary
$10,000
$10,000
$7,500
6. Local Adoption Process
$5,000
$15,000
$20.000
Subtotal
$80,000
$80,000
$403.000
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Special Terms and Conditions
1. Responsibilities of the Project Coordinator: The Recipient's Project Coordinator shall be
responsible for the procedural obligations under this agreement in addition to his/her duty to
coordinate the planning effort hereunder. He/She shall cooperate with all parties concerned in
every way possible to promote successful completion of the services described in the Scope
of Work.
2. Progress Reports. The RECIPIENT shall prepare and submit quarterly progress reports to
the DEPARTMENT throughout the life of the grant. Reports shall be submitted no later than
20 calendar days after the end of the reporting period as follows:
Progress Report
Reporting Period
Date Due
First Quarter
Jul 1 — September 30
October 20
Second Quarter
October 1 — December 31
January 20
Third Quarter
January 1 — March 31
Aril 20
Fourth Quarter
Aril 1 — June 30
July 20
For Report Contents and Ecology's form: Please visit our website at:
http://www.ecy.wa.gov/programs/sea/grants/smp/forms.html
County or City Name
Grant No. G1000_
Project Title
Task Title
Task Number
Date
3. Identification of Project Materials - All reports, maps, and •
J
other documents published as part of this grant agreement shall carry
the name of the RECIPIENT, Ecology's grant number (in the upper
right hand corner), title, the specific task number of the product and
date centered on the front cover or title page (or in the case of maps,
the block which contains the name of the Government unit or
Department) and acknowledgment of the source of funding as
follows:
4. Format for Publications and Brochures: Any (hard copy) publications or brochures
required as a product of this agreement shall conform to minimum standards of size, 8-1/2" x
11" white, recycled paper equivalent in weight to 20 Ib. bond, single spaced, printed both
sides, no less than 1" margins. Photos, illustrations, and graphs must be of reproducible
quality. Any publications or brochures intended for public distribution shall comply with
graphic requirements as specified in Ecology's "Publications Handbook", publication number
91-41 and any additional specifications as may be outlined in the Scope of Work.
5. Quality Assurance Project Plan (QAPP). IF this project involves the collection of
environmental measurement data, the RECIPIENT must prepare a QAPP to ensure the
consistent application of quality assurance principles to the planning and execution of all
activities involved in generating this data. The plan shall be conducted in accordance with the
DEPARTMENT's Guidelines for the Preparation of Quality Assurance Proiect Plans for
Environmental Studies, current edition, (Ecology Publication No. 04-03-030). The plan must
describe the monitoring and data quality objectives, procedures, and methodologies which will •
be used to ensure that all environmental data generated will meet these requirements. The
size and complexity of the plan should be cost effective and in proportion to the 15munitude of
Page 20 of 29
SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
• the sampling effort. The RECIPIENT may also reference Technical Guidance for Assessinq
the Quality of Aquatic Environments, February 1994 (Ecology Publication No. 91-78), in
developing the plan. The QAPP shall be composed of a concise description of the
environmental measurement aspects of this project. Ecology's Project Officer shall review
and approve this plan prior to initiation of work.
The QAPP should describe the following elements:
• Assumptions that direct the collection and analysis of data;
• Resources used (such as flights for aerial photos);
• Resource documents that will be consulted;
• Field methods employed;
• Office methods employed;
• Training level of staff involved in data collection and analysis;
• Equipment / materials to be used
• Procedures to assure accurate calibration of field instruments.
Other supporting documentation, including example QAPPs, QAPP templates, and field
SOPs may be found at Ecology's Quality Assurance website:
www.ecy.wa.gov/i)ro.grams/eap/quality.html
6. Coordination with Ecology's Geographical Information System (GIS). If this project
involves developing GIS data, the RECIPIENT shall coordinate with Ecology's GIS office in an
effort to promote compatibility and to encourage sharing of geospatial data. To facilitate data
sharing, the DEPARTMENT utilizes the following standards:
Ecology's GIS Standards ,
ESRI's ArcGIS
9.x
ESRI's ArcView
Current Version
Horizontal Datum
NAD 83 HARN
Vertical Datum
NGVD 88
Projection System
Lambert Conic Conformal
Coordinate System =1
WA State Plane Coordinates
Coordinate Zone
South
Coordinate Units
Feet
Accuracy Standard
l'of
+/-40 Feet (1:24,000) minimum accuracy to within
the true North American datums stem
Vector Import Format
itabase
ArcExport, shapefiles, file or personal
Raster Import Format =1
TIFF, BIL/BIP, RLC,GRID,ERDAS, SID
Whenever possible, the Recipient is encouraged to utilize the standards listed above when
compiling data. To discuss the usage of other standards, please contact Jerry Franklin at 360
407-7470; Fax: 360 407-6902; E -Mail: jfra461 @ecy.wa.gov or Dan Saul at 360-407-6419; E -
Mail: dsau461(a-)ecy.wa.gov for further data sharing and compatibility information.
The RECIPIENT shall submit copies to Ecology's Project Officer with complete documentation
• as it relates to all digital data, GIS coverages, shape files, related tables and map products.
Page 21 of 29
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SMA Grant Agreement No G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
7. Washington State Minority and Women's Business Participation. The RECIPIENT agrees
to solicit and recruit, to the maximum extent possible, certified minority-owned (MBE) and
women -owned (WBE) businesses in purchases and contracts initiated after the effective date
of this Agreement.
In the absence of more stringent goals established by the RECIPIENT's jurisdiction, the
RECIPIENT agrees to utilize the DEPARTMENT'S goals for minority- and women -owned
business participation in all bid packages, request for proposals, and purchase orders. These
goals are expressed as a percentage of the total dollars available for the purchase or contract
and are as follows:
Construction/Public Works
Architecture/Engineering
Purchased Goods
Purchased Services
Professional Services
10% MBE
6%WBE
10% MBE
6%WBE
8% MBE
4%WBE
10% MBE
4%WBE
10% MBE
4%WBE
No contract award or rejection shall be made based on achievement or non -achievement of
the goals. Achievement of the goals is encouraged, however, and the RECIPIENT and ALL
prospective bidders or persons submitting qualifications shall take the following affirmative
steps in any procurement initiated after the effective date of this Agreement:
a. Include qualified minority and women's businesses on solicitation lists.
b. Assure that qualified minority and women's businesses are solicited whenever they
are potential sources of services or supplies.
•
G. Divide the total requirements, when economically feasible, into smaller tasks or •
quantities, to permit maximum participation by qualified minority and women's
businesses.
d. Establish delivery schedules, where work requirements permit, which will
encourage participation of qualified minority and women's businesses.
e. Use the services and assistance of the State Office of Minority and Women's
Business Enterprises (OMWBE) and the Office of Minority Business Enterprises of
the U.S. DEPARTMENT of Commerce, as appropriate
By signing this Agreement, the RECIPIENT certifies that the above steps were, or will be
followed. Any contractor engaged by the RECIPIENT under this agreement shall be required
to follow the above five affirmative steps in the award of any subcontract(s).
The RECIPIENT shall report to the DEPARTMENT at the time of submitting each invoice, on
forms provided by the DEPARTMENT, payments made to qualified firms. The report will
address:
a. Name and state OMWBE certification number of any qualified firm receiving funds
under the voucher, including any sub -and/or sub -subcontractors.
b. The total dollar amount paid to qualified firms under this invoice.
8. Consistency: It is the responsibility of the RECIPIENT to ensure that all sub -RECIPIENTS
and contractors comply with the terms and conditions of the agreement and that the State of
Washington is named as an express third -party beneficiary of such subcontracts with full
rights as such.
9. Grant Closeout: All products for this project shall reflect an end date on or before June 30, •
2012 and shall be submitted to the DEPARTMENT on or before July 20, 2012 or as
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SMA Grant Agreement No G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
• otherwise specified in the Scope of Work. Completed end -of -biennium estimate forms and
final payment requests must be submitted in accordance with notification provided by
Ecology's Fiscal Office.
•
10. All Writings Contained Herein. This agreement, the appended "General Terms and
Conditions", and the DEPARTMENT'S current edition of "Administrative Requirements for
Ecology Grants and Loans", contains the entire understanding between the parties, and there
are no other understandings or representations except those set forth or incorporated by
reference herein. No subsequent modification(s) or amendment(s) of this agreement shall be
of any force or effect unless in writing, signed by authorized representatives of the
RECIPIENT and DEPARTMENT, and made a part of this agreement.
In Witness Whereof, the parties hereby execute this grant agreement
Washington State
Department of Ecology
Gordon White Date
Program Manager
Shorelands and Environmental
Approved as to form by
The Assistant Attorney General
City of Port Angeles
Signature, Authorized Official Date
Print Name of Authorized Official
Title of Authorized Official
(Note: Insert additional signature blocks(s)
and/or pages if more than one signature
block is required)
balance of page left blank intentionally
Page 23 of 29
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SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
GENERAL TERMS AND CONDITIONS i
Pertaining to Grant and Loan Agreements of
the Department of Ecology
A. RECIPIENT PERFORMANCE
All activities for which grant/loan funds are to be used shall be accomplished by the
RECIPIENT and RECIPIENT's employees. The RECIPIENT shall not assign or subcontract
performance to others unless specifically authorized in writing by the DEPARTMENT.
B. SUBGRANTEE/CONTRACTOR COMPLIANCE
The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and
conditions of this agreement.
C. THIRD PARTY BENEFICIARY
The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant
to this agreement, the state of Washington is named as an express third -party beneficiary of such
subcontracts with full rights as such.
D. CONTRACTING FOR SERVICES (BIDDING)
Contracts for construction, purchase of equipment and professional architectural and
engineering services shall be awarded through a competitive process, if required by State law.
RECIPIENT shall retain copies of all bids received and contracts awarded, for inspection and use by
the DEPARTMENT.
E. ASSIGNMENTS
No right or claim of the RECIPIENT arising under this agreement shall be transferred or
assigned by the RECIPIENT. •
F. COMPLIANCE WITH ALL LAWS
1. The RECIPIENT shall comply fully with all applicable Federal, State and local laws,
orders, regulations and permits.
Prior to commencement of any construction, the RECIPIENT shall secure the
necessary approvals and permits required by authorities having jurisdiction over the project, provide
assurance to the DEPARTMENT that all approvals and permits have been secured, and make copies
available to the DEPARTMENT upon request.
2. Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all
Federal and State laws, regulations, and policies against discrimination. The RECIPIENT further
agrees to affirmatively support the program of the Office of Minority and Women's Business
Enterprises to the maximum extent possible. The RECIPIENT shall report to the DEPARTMENT the
percent of grant/loan funds available to women or minority owned businesses.
3. Wages And Job Safety. The RECIPIENT agrees to comply with all applicable laws,
regulations, and policies of the United States and the State of Washington which affect wages and
job safety.
4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state
industrial insurance requirements. If the RECIPIENT fails to comply with such laws, the
DEPARTMENT shall have the right to immediately terminate this agreement for cause as provided in
Section K.1, herein.
G. KICKBACKS
The RECIPIENT is prohibited from inducing by any means any person employed or otherwise
involved in this project to give up any part of the compensation to which he/she is otherwise entitled
or, receive any fee, commission or gift in return for award of a subcontract hereunder. •
H. AUDITS AND INSPECTIONS
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SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
• 1. The RECIPIENT shall maintain complete program and financial records relating to this
agreement. Such records shall clearly indicate total receipts and expenditures by fund source and
task or object.
All grant/loan records shall be kept in a manner which provides an audit trail for all
expenditures. All records shall be kept in a common file to facilitate audits and inspections.
Engineering documentation and field inspection reports of all construction work
accomplished under this agreement shall be maintained by the RECIPIENT.
2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or
by any duly authorized audit representative of the State of Washington for a period of at least three
years after the final grant payment/loan repayment or any dispute resolution hereunder. If any such
audits identify discrepancies in the financial records, the RECIPIENT shall provide clarification and/or
make adjustments accordingly.
3. All work performed under this agreement and any equipment purchased, shall be
made available to the DEPARTMENT and to any authorized state, federal or local representative for
inspection at any time during the course of this agreement and for at least three years following
grant/loan termination or dispute resolution hereunder.
4. RECIPIENT shall meet the provisions in OMB Circular A-133 (Audits of States, Local
Governments & Non Profit Organizations), including the compliance Supplement to OMB Circular A-
133, if the RECIPIENT expends $300,000 or more in a year in Federal funds. The $300,000
threshold for each year is a cumulative total of all federal funding from all sources. The RECIPIENT
must forward a copy of the audit along with the RECIPIENT'S response and the final corrective action
plan to the DEPARTMENT within ninety (90) days of the date of the audit report.
• I. PERFORMANCE REPORTING
The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment
request or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also
report in writing to the DEPARTMENT any problems, delays or adverse conditions which will
materially affect their ability to meet project objectives or time schedules. This disclosure shall be
accompanied by a statement of the action taken or proposed and any assistance needed from the
DEPARTMENT to resolve the situation. Payments may be withheld if required progress reports are
not submitted.
Quarterly reports shall cover the periods January 1 through March 31, April 1 through June
30, July 1 through September 30, and October 1 through December 31. Reports shall be due within
twenty (20) days following the end of the quarter being reported.
J. COMPENSATION
1. Method of compensation. Payment shall normally be made on a reimbursable basis
as specified in the grant agreement and no more often than once per month. Each request for
payment will be submitted by the RECIPIENT on State voucher request forms provided by the
DEPARTMENT along with documentation of the expenses. Payments shall be made for each
task/phase of the project, or portion thereof, as set out in the Scope of Work when completed by the
RECIPIENT and certified as satisfactory by the Project Officer.
The payment request form and supportive documents must itemize all allowable costs
by major elements as described in the Scope of Work. Instructions for submitting the payment
requests are found in "Administrative Requirements for Ecology Grants and Loans", part IV,
published by the DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT.
When payment requests are approved by the DEPARTMENT, payments will be made to the mutually
agreed upon designee.
• Payment requests shall be submitted to the DEPARTMENT and directed to the Project
Officer assigned to administer this agreement.
Page 25 of 29
L-69
SMA Grant Agreement No G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
2. Budget deviation. Deviations in budget amounts are not allowed without written
amendment(s) to this agreement. Payment requests will be disallowed when the RECIPIENT's
request for reimbursement exceeds the State maximum share amount for that element, as described
in the Scope of Work.
3. Period of Compensation. Payments shall only be made for action of the RECIPIENT
pursuant to the grant/loan agreement and performed after the effective date and prior to the
expiration date of this agreement, unless those dates are specifically modified in writing as provided
herein.
4. Final Request(s) for Payment. The RECIPIENT must submit final requests for
compensation within forty-five(45) days after the expiration date of this agreement and within fifteen
(15) days after the end of a fiscal biennium. Failure to comply may result in delayed reimbursement.
5. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed
ten percent (10%) of each reimbursement payment as security for the RECIPIENT's performance and
a financial bond. Monies withheld by the DEPARTMENT may be paid to the RECIPIENT when the
project(s) described herein, or a portion thereof, have been completed if, in the DEPARTMENT's sole
discretion, such payment is reasonable and approved according to this agreement and, as
appropriate, upon completion of an audit as specified under section J.6. herein.
6. Unauthorized Expenditures. All payments to the RECIPIENT shall be subject to final
audit by the DEPARTMENT and any unauthorized expenditure(s) charged to this grant/loan shall be
refunded to the DEPARTMENT by the RECIPIENT.
7. Mileage and Per Diem. If mileage and per diem are paid to the employees of the
RECIPIENT or other public entities, it shall not exceed the amount allowed under state law for state
employees.
8. Overhead Costs. No reimbursement for overhead costs shall be allowed unless
provided for in the Scope of Work hereunder.
K. TERMINATION
1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent
upon satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In the
event the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any
obligation required of it by this agreement, the DEPARTMENT may refuse to pay any further funds
thereunder and/or terminate this agreement by giving written notice of termination.
A written notice of termination shall be given at least five working days prior to the
effective date of termination. In that event, all finished or unfinished documents, data studies,
surveys, drawings, maps, models, photographs, and reports or other materials prepared by the
RECIPIENT under this agreement, at the option of the DEPARTMENT, shall become Department
property and the RECIPIENT shall be entitled to receive just and equitable compensation for any
satisfactory work completed on such documents and other materials.
Despite the above, the RECIPIENT shall not be relieved of any liability to the
DEPARTMENT for damages sustained by the DEPARTMENT and/or the State of Washington
because of any breach of agreement by the RECIPIENT. The DEPARTMENT may withhold
payments for the purpose of setoff until such time as the exact amount of damages due the
DEPARTMENT from the RECIPIENT is determined.
2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is
contingent on the availability of state and federal funds through legislative appropriation and state
allotment. When this agreement crosses over state fiscal years the obligation of the DEPARTMENT
is contingent upon the appropriation of funds during the next fiscal year. The failure to appropriate or
allot such funds shall be good cause to terminate this agreement as provided in paragraph K.1
above.
When this agreement crosses the RECIPIENT's fiscal year, the obligation of the
RECIPIENT to continue or complete the project described herein shall be contingent upon _ 70
Page 26 of 29
•
•
•
SMA Grant Agreement No G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
is appropriation of funds by the RECIPIENT's governing body; Provided, however, that nothing
contained herein shall preclude the DEPARTMENT from demanding repayment of ALL funds paid to
the RECIPIENT in accordance with Section O herein.
3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on
the project funded herein within four months after the effective date of this agreement, or by any date
mutually agreed upon in writing for commencement of work, the DEPARTMENT reserves the right to
terminate this agreement.
L. WAIVER
Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a
breach of any provision of this agreement is not a waiver of any subsequent breach and will not be
construed as a modification of the terms of this agreement unless stated as such in writing by the
authorized representative of the DEPARTMENT.
M. PROPERTY RIGHTS
1. Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or
invents any patentable property, the RECIPIENT may copyright or patent the same but the
DEPARTMENT retains a royalty -free, nonexclusive and irrevocable license to reproduce, publish,
recover or otherwise use the material(s) or property and to authorize others to use the same for
federal, state or local government purposes.
Where federal funding is involved, the federal government may have a proprietary
interest in patent rights to any inventions that are developed by the RECIPIENT as provided in 35
U.S.C. 200-212.
2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or
• publish information of the DEPARTMENT; present papers, lectures, or seminars involving information
supplied by the DEPARTMENT; use logos, reports, maps or other data, in printed reports, signs,
brochures, pamphlets, etc., appropriate credit shall be given to the DEPARTMENT.
3. Tangible Property Rights. The DEPARTMENT's current edition of "Administrative
Requirements for Ecology Grants and Loans", Part V, shall control the use and disposition of all real
and personal property purchased wholly or in part with funds furnished by the DEPARTMENT in the
absence of state, federal statute(s), regulation(s), or policy(s) to the contrary or upon specific
instructions with respect thereto in the Scope of Work.
4. Personal Property Furnished by the DEPARTMENT. When the DEPARTMENT
provides personal property directly to the RECIPIENT for use in performance of the project, it shall be
returned to the DEPARTMENT prior to final payment by the DEPARTMENT. If said property is lost,
stolen or damaged while in the RECIPIENT's possession, the DEPARTMENT shall be reimbursed in
cash or by setoff by the RECIPIENT for the fair market value of such property.
5. Acquisition Projects. The following provisions shall apply if the project covered by this
agreement includes funds for the acquisition of land or facilities:
a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT
shall establish that the cost of land/or facilities is fair and reasonable.
b. The RECIPIENT shall provide satisfactory evidence of title or ability to acquire
title for each parcel prior to disbursement of funds provided by this agreement. Such evidence may
include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing
that the land is free from any impediment, lien, or claim which would impair the uses contemplated by
this agreement.
6. Conversions. Regardless of the contract termination date shown on the cover sheet,
the RECIPIENT shall not at any time convert any equipment, property or facility acquired or
. developed pursuant to this agreement to uses other than those for which assistance was originally
approved without prior written approval of the DEPARTMENT. Such approval may be conditioned
upon payment to the DEPARTMENT of that portion of the proceeds of the sale, lease or other
Page 27 of 29 L - 71
SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
conversion or encumbrance which monies granted pursuant to this agreement bear to the total •
acquisition, purchase or construction costs of such property.
N. RECYCLED/RECYCLABLE PAPER
All documents and materials published under this agreement shall be produced on recycled
paper containing the highest level of post consumer and recycled content that is available. At a
minimum, paper with 10 percent post consumer content and 50 percent recycled content shall be
used. Whenever possible, all materials shall be published on paper that is unbleached or has not
been treated with chlorine gas and/or hypochlorite.
As appropriate, all materials shall be published on both sides of the paper and shall minimize
the use of glossy or colored paper and other items which reduce the recyclability of the document.
O. RECOVERY OF PAYMENTS TO RECIPIENT
The right of the RECIPIENT to retain monies paid to it as reimbursement payments is
contingent upon satisfactory performance of this agreement including the satisfactory completion of
the project described in the Scope of Work. In the event the RECIPIENT fails, for any reason, to
perform obligations required of it by this agreement, the RECIPIENT may, at the DEPARTMENT's
sole discretion, be required to repay to the DEPARTMENT all grant/loan funds disbursed to the
RECIPIENT for those parts of the project that are rendered worthless in the opinion of the
DEPARTMENT by such failure to perform.
Interest shall accrue at the rate of twelve percent (12%) per annum from the time the
DEPARTMENT demands repayment of funds. If payments have been discontinued by the
DEPARTMENT due to insufficient funds as in Section K.2 above, the RECIPIENT shall not be
obligated to repay monies which had been paid to the RECIPIENT prior to such termination. Any .
property acquired under this agreement, at the option of the DEPARTMENT, may become the
DEPARTMENT'S property and the RECIPIENT'S liability to repay monies shall be reduced by an
amount reflecting the fair value of such property.
P. PROJECT APPROVAL
The extent and character of all work and services to be performed under this agreement by
the RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the Project
Officer or other designated official to whom the RECIPIENT shall report and be responsible. In the
event there is a dispute with regard to the extent and character of the work to be done, the
determination of the Project Officer or other designated official as to the extent and character of the
work to be done shall govern. The RECIPIENT shall have the right to appeal decisions as provided
for below.
Q. DISPUTES
Except as otherwise provided in this agreement, any dispute concerning a question of fact
arising under this agreement which is not disposed of in writing shall be decided by the Project Officer
or other designated official who shall provide a written statement of decision to the RECIPIENT. The
decision of the Project Officer or other designated official shall be final and conclusive unless, within
thirty days from the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to
the Director of the DEPARTMENT a written appeal.
In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the
opportunity to be heard and to offer evidence in support of this appeal. The decision of the Director
or duly authorized representative for the determination of such appeals shall be final and conclusive.
Appeals from the Director's determination shall be brought in the Superior Court of Thurston County.
Review of the decision of the Director will not be sought before either the Pollution Control Hearings
Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the •
RECIPIENT shall proceed diligently with the performance of this agreement and in accordance with
the decision rendered.
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•
SMA Grant Agreement No. G1000051
between the Washington State Department of Ecology and the
City of Port Angeles
R. CONFLICT OF INTEREST
No officer, member, agent, or employee of either party to this agreement who exercises any
function or responsibility in the review, approval, or carrying out of this agreement, shall participate in
any decision which affects his/her personal interest or the interest of any corporation, partnership or
association in which he/she is, directly or indirectly interested; nor shall he/she have any personal or
pecuniary interest, direct or indirect, in this agreement or the proceeds thereof.
S. INDEMNIFICATION
1. The DEPARTMENT shall in no way be held responsible for payment of salaries,
consultant's fees, and other costs related to the project described herein, except as provided in the
Scope of Work.
2. To the extent that the Constitution and laws of the State of Washington permit, each
party shall indemnify and hold the other harmless from and against any liability for any or all injuries
to persons or property arising from the negligent act or omission of that party or that party's agents or
employees arising out of this agreement.
T. GOVERNING LAW
This agreement shall be governed by the laws of the State of Washington.
U. SEVERABILITY
If any provision of this agreement or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this agreement which can
be given effect without the invalid provision, and to this end the provisions of this agreement are
declared to be severable.
• V. PRECEDENCE
In the event of inconsistency in this agreement, unless otherwise provided herein, the
inconsistency shall be resolved by giving precedence in the following order: (a) applicable Federal
and State statutes and regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any
terms incorporated herein by reference including the "Administrative Requirements for Ecology
Grants and Loans"; and (e) the General Terms and Conditions.
SS -010 Rev. 05/02
is
Page 29 of 29 L - 73
SORT
DATE: February 2, 2010
NGELES
TO: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works & Utilities
Terry Gallagher, Police Chief
Dan McKeen, Fire Chief
SUBJECT: Wireless Mobile Data System Grant Application
Summary: Last year Columbia Telecommunications Corporation assessed the City's Police and
Fire Departments' wireless mobile data needs. A worthwhile grant opportunity is now available to
pursue funding in support of project deployment.
Recommendation: Confirm that Columbia Telecommunications Corporation should proceed
with a grant application for a public safety wireless mobile data system.
Background/Analysis: On March 17, 2009, City Council approved a consulting services agreement
with Columbia Telecommunications Corporation (CTC) to prepare a Public Safety Wireless
Technology Plan (Plan). Both the Fire and Police Department anticipate an increasing reliance on
technology in order to safely and effectively carry out their missions. Completion of the Plan has
been included in the Capital Facilities Plan since 2006. The Plan was completed on August 19, 2009.
The Plan included an assessment of Police and Fire Department current and future wireless mobile
data needs, and a realistic future roadmap.
On July 19, 2009, City Council approved an amendment to the consulting services agreement with
CTC to prepare a grant application in support of the Police and Fire Departments' wireless mobile
data needs. The scope of work includes preparation of a design, cost estimate, business plan, and
grant application under the American Recovery and Reinvestment Act (ARRA). The City's cost
share under the grant would be 20% which may be able to be provided by other investments. The
cost of the additional consulting services in support of this effort was $45,000, which is shared
equally between the Electric Utility and General Fund reserves.
At the recommendation of CTC staff did not authorize commencement of the scope of work under
the first ARRA grant opportunity. The first grant opportunity did not directly apply to the City's
needs and it was felt that it would be better to wait for another opportunity. CTC and staff believe the
current grant opportunity is a more effective opportunity to compete for a grant award. The grant
application is anticipated to be available on February 16, 2010, which includes a March 15, 2010
grant submission deadline. Staff requests that the City Council confirm that Columbia
Telecommunications Corporation should proceed with a grant application for a public safety wireless
mobile data system.
N \CCOUNCIL\FINAL\Wireless Mobile Data System Grant Application doc L — 74
•
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•
0
•
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PORTA NGELES
WASH INGTO N, U.S.A.
CITY COUNCIL MEMO
DATE: FEBRUARY 2, 2010
TO: CITY COUNCIL
FROM: NATHAN A. WEST, DIRECTOR
COMMUNITY & ECONOMIC DEVELOPMENT
SUBJECT: STREET VACATION PETITION - 09-05
LIPMAN/STONE - PORTIONS OF VINE STREET
Summary: Consideration of a petition to vacate the remaining portion of the Vine Street right of
way between the Whidby/Lopez Avenue Alley and the Lopez/Orcas Avenue Alley.
Recommendation: Council should adopt the attached resolution setting a public hearing for
March 2, 2010, in consideration of the attached petition.
Background: A petition requesting vacation of the remaining right of way located
between the Whidby/Lopez Avenue Alley and Lopez/Orcas Avenue Alley has been received by one
hundred percent of the abutting property owners. Therefore, the petition is valid. The majority of
Vine Street in the area has been previously vacated. A copy of the petition is attached for your
information.
Per RCW 35.79.010, the owners of an interest in any real estate abutting upon any street or
alley may petition the legislative authority to vacate any or all of a street or alley. Once such a
petition is received, the City shall fix a time when the petition will be heard and determined which
time shall be no less than 20 nor more than 60 days from that notice.
The Planning Commission's recommendation will be forwarded to the City Council at the
public hearing on March 2, 2010.
Attachments Resolution
Petition and map
L-75
RESOLUTION NO. .
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, setting a hearing date of March 2, 2010 for
consideration of a petition to vacate portions of Vine Street between
Whidby and Orcas Streets.
WHEREAS, a petition is on file with the City of Port Angeles to vacate a portion of
Vine Street abutting Lot 20, Block 17, Puget Sound Cooperative Colony's 2nd Addition to the
Townsite of Port Angeles, Washington, and abutting Lot 1, Block 12, Puget Sound Cooperative
Colony's 2" Addition to the Townsite of Port Angeles, Washington; and
WHEREAS, the petition has been signed by the owners of more than two-thirds of the
property abutting upon the right-of-way to be vacated; and
WHEREAS, City Council has determined it will hear and consider the Petition.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port •
Angeles as follows:
Section 1. The petition to vacate the above-described City right-of-way shall be
heard and determined by the City Council in the Council Chambers, 321 East Fifth Street, at the
Council's regular meeting at 7:00 p.m., or as soon thereafter as possible, on March 2, 2010.
Section 2. The City Clerk is hereby directed to give twenty (20) days notice of the
pendency of the petition and the time and place of the hearing in accordance with the provisions
of RCW 35.79.020.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 2nd day of February, 2010.
MAYOR
is
L-76
•
ATTEST:
Janessa Hurd, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
G \Legal_Backup\ORDINANCES&RES O LU TION S\RESOLUTION S 2010\4 LtpmanStone-VmeStreetVac 012810 wpd
•
•
L-77
Filing fee: $325
File 41-5 �� c,Q, —o �
Date Rec'd & -Z -d 9
4TE0 g - 4 s
CITY OF PORT ANGELES
STREET VACATION PETITION
TO: The City Council of the City of Port Angeles:
fl ECCE E
NOV - 9 2009
CITY OF PORT ANGELES
Dept. of community Development
We, the undersigned petitioners request that the following described part of Vine -Sfree-�
in the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW. The
right-of-way is legally described as: ajbu+hf , /nt ao block 1-7 PSCC a
and abu%i'�`l tot b/ocK is psCC a
There are a owners of property abutting said right-of-way. The undersigned petitioners are
the owners of interest in real estate abutting the above described area.
Name
Q an do- // 5 -to n e- 9- Pa
Address
Pf -An j e/eS
•
.36 a
The undersigned petitioners constitute more than two-thirds of the owners of said abutting
property. WHEREFORE, the petitioners prays that proceedings be had hereon for the vacation of
said area of. \111'ti E S -1 -re e f
Respectfully submitted,
Mir'
PHONE NO.
3 60 -4 Sa - 3q /q
q -a S0 5-6
DATE
// — z —of
L-78
•
•
•
•
•
ti
L-79 �
CITY OF PORT ANGELES, WASHINGTON
009',.-Prefimi-nary:wYeaXWE"' d
.: .�
0
General Fund & Street
The year 2009 was challenging for the City as we
witnessed the national economy dip further into re-
cession. Locally, the City felt the impacts from busi-
ness closures and furloughs, along with the decline of
the real estate and commercial construction markets.
These revenue losses required the City to carefully
monitor spending and implement cost savings meas-
ures, such as reduced hours at the front counter, and
decreased pay and hours for seasonal employees.
Revenues ended the year slightly under budget,
even though revenue estimates were reduced by
over $115,000 from the original budget. It is unpor-
tant to note that these are preliminary numbers and
should not be considered finalized until all expenses
and revenues for the year are posted and reconciled.
General Fund & Street Revenues
2009 2009
Fund Budget Actual
%
Collected
General Fund
Taxes
Intergovt.
Licenses/Pert-nits
Chgs. for Service
Miscellaneous
10,381,089
481,177
451,814
4,807,1 37
985,778
10,254,257
449,983
445,811
4,821,031
915,545
98.8%
93.5%
98.7%
100.3%
92.9%
Total GF
17,106,995
16,886,627
98.7%
City Council
$ 64,460
$ 60,245
93.5%
Street
1,542,523
1,532,723
99.4%
Administration
335,449
337,563
100.60/
Total GF & Street
18,649,518
18,419,350
98.8%
Human Resources
239,985
242,216
100.9%
General Fund & Street Expenditures *
2009
2009
%
Department
Budget
Actual
Sent
City Council
$ 64,460
$ 60,245
93.5%
City Manager Office:
Administration
335,449
337,563
100.60/
Customer Commitment
8,233
6,754
82.0%
Human Resources
239,985
242,216
100.9%
City Clerk
184,626
199,182
107.9%
Community Services
67,875
49,375
72.7%
Community & Econ. Development:
Planning
345,460
319,121
92.4%
Building
211,672
212,989
100.60/
Code Compliance
35,424
34,673
97.9%
finance
2,312,566
2,237,457
96.8%
ire (excluding Medic 1)
2,338,388
2,328,437
99.6%
egal
1,297,602
1,210,719
93.3%
olice
4,467,051
4,405,270
98.6%
Public Works:
Administration/Engineering
1,703,705
1,625,808
95.4%
Parks & Recreation
2,329,662
2,278,321
97.8%
Facility Maintenance
518,073
480,714
92.8%
Street Fund
1,579,017
1,408,801
89.2%
CIP Transfers
1,001,250
1,001,250
100.0%
Street Transfers
198,800
198,800
100.0%
TOTAL GF & Street
$ 19,239,298
$ 18,637,695
96.9%
2009
2009
%
Function
Budget
Actual
Sent
Personnel
13,031,665
12,805,250
98.3%
Supplies
758,216
652,084
86.0%
Charges for Services
3,023,547
2,827,396
93.5%
Intergovernmental
2,415,219
2,341,147
96.9%
Capital
10,651
11,816
1 10.9%
Total GF & Street
19,239,298
18,637,695
96.9%
* 2009 expenses are not finalized.
ZM
Mh
�Po et� ,Tax olectlon
G
p 'NO ge
Property Tax Revenue
Reaular Levy
General Fund
Street
Total Regular Levy
Special Levy
2001 Refunding G.O. Bond (Sr. Center/Fire)
2005 Refunding G.O. Bond (Library)
Total Special Levy
All Property Taxes
2009
2009
%
Budget
Actual
Collected
$ 3,489,700
$ 3,477,575
99.7%
482,299
482,299
100.0%
3,971,999
3,959,874
99.7%
388,150 382,178 98.5%
281,050 276,638 98.4%
669,200 658,817 98.4%
$ 4,641,199 $ 4,618,690 99.5%
The City
collected 99.5%
of budgeted
Property Taxes,
or approximately
$22,000 less than
levied.
In 2009, the
City received
$445,000 less
sales tax revenue
than 2008, and
the lowest level
since 2004.
M-2
Sales Tax Revenue
The economy had a major impact on sales tax revenue in
Sales Tax Revenue
2009, with the loss of $445,000 from 2008 tax collections. We
ended the year with over 99% of budget collected, although
this was after the year-end budget was reduced by $150,000.
Year
Budget
Actual
% Collected
We witnessed a number of businesses either close their
2004
2,550,000
2,633,330
103.3%
doors, reduce their workforce, or relocate out of the City lim-
2005
2,681,500
2,822,760
105.3%
its this past year. Although we are cautiously optimistic in
2006
3,054,597
3,254,674
106.6%
2010, we are aware that this trend may continue to negatively
2007
3,135,023
3,336,476
106.4%
2008
3,185,023
3,181,450
99.9%
impact sales tax revenue in 2010 and beyond.
p y
2009
2.755.023
2.736,367
99.3%
In 2009, the
City received
$445,000 less
sales tax revenue
than 2008, and
the lowest level
since 2004.
M-2
•
Utility Tax Revenue
Pages
After reducing the 2009 year-end budget for
utility taxes by nearly $230,000, the City was
able to collect just under 102% of budgeted
taxes, or a total of $3.46 million. Utility tax is
the most stable tax revenue source in the
General Fund as it does not tend to fluctuate
much during tough economic times. In-
creases in this revenue source are mainly the
result of rate increases in the utilities, as op-
posed to growth in the customer base.
Utility tax collections will continue to be im-
pacted by weather conditions, primarily in
the Electric and Water utilities, and by rate
increases.
Community & Economic Development
In 2009, the City saw a major increase in the
area of public construction, with a new $26
million building at Peninsula College. Addi-
tionally, new residential construction ex-
perienced increases in every sector except
multi -family. The City collected 106% of
budgeted building permit revenue, an in-
crease of $71,000 from 2008.
Overall, the City collected just over 106% of
total budgeted revenues in Community and
Economic Development (CID). Revenue
sources in CED will be budgeted more con-
servatively in 2010, with the anticipation that
construction activity will remain at a slower
pace into the future since permit activity
continues to be one of the best indicators of
the state of the economy.
Building Permits Issued
Year
2009 Utility Tax Revenue
2004
754
2005
2,000,000
2006
115%
2007
810
1,800,000
111%
2009
569
89.9%
1,600,000
A,110%
118,677
103.2%
Planning Permits
1,400,000
102°I \
105%
Zoning Fees
15
1,200,000
105.2%
\
y
$ 409,706
1,000,000
97% 97%
100%
0
800,000
102%
U
U
to),
#°
600,000
95 �D
o
400,000"
3
90%
200,000
-
85%
o
'�":e 4�oc5 e`��c• �a�ec
*a Q ��Qc �tio
02009 Budget ®2009 Actual —A--%
Collected
Community & Economic Development
In 2009, the City saw a major increase in the
area of public construction, with a new $26
million building at Peninsula College. Addi-
tionally, new residential construction ex-
perienced increases in every sector except
multi -family. The City collected 106% of
budgeted building permit revenue, an in-
crease of $71,000 from 2008.
Overall, the City collected just over 106% of
total budgeted revenues in Community and
Economic Development (CID). Revenue
sources in CED will be budgeted more con-
servatively in 2010, with the anticipation that
construction activity will remain at a slower
pace into the future since permit activity
continues to be one of the best indicators of
the state of the economy.
Building Permits Issued
Year
# of Permits
2004
754
2005
781
2006
677
2007
810
2008
607
2009
569
Community Development Revenue
2009 2009 %
Revenue Source Budget Actual Collected
Building Permits
$ 220,000
$233,982
106.4%
Plumbing Permits
13,000
13,002
100.0%
Mechanical Permits
15,000
20,756
138.4%
Sign Permits
3,000
2,696
89.9%
Plan Checking Fees
115,000
118,677
103.2%
Planning Permits
6,730
6,660
99.00/0
Zoning Fees
13,250
13,933
105.2%
Total Revenue
$ 385,980
$ 409,706
106.1%
b
The number of building,perdilts issued Io200$ 'el
a g
decreased 6% from 2008 levels; however, the value of all
construction projects Increa"sed nearly Sl 0%. Total project
valuewas $42 million In 2009, upfront $ 17 million In 2008.
M-3
The City's interest revenue decreased 60% in
the last year, and is at it's lowest level since
2005. We will continue to monitor our invest-
ments closely to ensure we maintain the best
possible return, while at the same time ensur-
ing protection of principal and maintaining
adequate liquidity.
In order to comply with Federal requirements,
the City must valuate all investments to the r r r r
market value on December 31. Depending on
market conditions, this valuation results in a
gain or loss on investments. In 2009, we real- � � � off
ized a loss on investments of over $300,000,
while in 2008 we had a gain of over $500,000. to Mt
However, based on the City's investment pol-
icy, we keep investments until maturity, so be
aware that this is only a paper loss and there-
fore should not be of any concern.
Other Tax Revenue Sources
The year 2009 witnessed a significant
decline in the real estate market, both
on a local and national level. Revenue
in real estate excise tax funds is gen-
erated when real estate is sold within
the City. REET funds experienced a
17% loss in 2009, the third consecutive
year of declining revenue. 2009 was
also the lowest level of REET revenue
since 2000.
Real £state". ,
Gas Tax Revenue
Excise Tax
's
Year
Amount
$ per capita
2004
259,183
20.59
REST I & Vltevenue
396,108
21.33
2006
434,257
-y Year
$Amount % Change _4
- 2001
*- 252,866 _
1.060/ i
2002
316,666
25:23%
2003,
400,907 :.
26.60%-
200=1
502,486
25.34°Jo- `£
2005
"561;999 ...
11.84%, -
2006`
722,313 " `
28.53%
2008
304,015
-41.06%.
2009
a —
=251.,511
a
--I 7:27%y"
Gas Tax Revenue
Gasoline tax revenue is generated at
the State level from the 37.5 cents per
gallon tax on gas purchases. This tax
is allocated to cities on a per capita
basis, with the money specifically des-
ignated for street -related purposes.
The per capita rate decreased nearly
$2 from 2007 to 2009, resulting in a
loss of over $40,000 (9%) in gas tax
revenue received by the Street Fund
during that period. Generally, as the
price of fuel increases, the number of
gallons purchased declines. We are
anticipating a 4% increase in the gas
tax revenue received by the City in
2010 although gas prices continue to
remain unpredictable which makes it
difficult to anticipate how much reve-
nue to anticipate.
•
The City imposes a tax on all charges
for lodging at hotels, motels, or similar
establishments which amounts to a
combined retail sales and hotel/motel!
tax rate of 10.4%.
In 2009, the City collected 2.5% less
hotel/motel tax revenue than the previ-
ous year. However, an influx of visitors
in 2009 due to the Twilight movie se-
ries prevented a double-digit decline
in lodging tax revenue as experienced
by other entities.
Hotel/Motel Tax Revenue
Year $ Amount % Change
2000
Distributed
2.24%
Year
Amount
$ per capita
2004
259,183
20.59
2005
396,108
21.33
2006
434,257
23.20
2007
459,652
24.19
2008
435,257
22.82
2009
417,035
22.21
Gasoline tax revenue is generated at
the State level from the 37.5 cents per
gallon tax on gas purchases. This tax
is allocated to cities on a per capita
basis, with the money specifically des-
ignated for street -related purposes.
The per capita rate decreased nearly
$2 from 2007 to 2009, resulting in a
loss of over $40,000 (9%) in gas tax
revenue received by the Street Fund
during that period. Generally, as the
price of fuel increases, the number of
gallons purchased declines. We are
anticipating a 4% increase in the gas
tax revenue received by the City in
2010 although gas prices continue to
remain unpredictable which makes it
difficult to anticipate how much reve-
nue to anticipate.
•
The City imposes a tax on all charges
for lodging at hotels, motels, or similar
establishments which amounts to a
combined retail sales and hotel/motel!
tax rate of 10.4%.
In 2009, the City collected 2.5% less
hotel/motel tax revenue than the previ-
ous year. However, an influx of visitors
in 2009 due to the Twilight movie se-
ries prevented a double-digit decline
in lodging tax revenue as experienced
by other entities.
Hotel/Motel Tax Revenue
Year $ Amount % Change
2000
370,520
2.24%
2001
379,938
2.54%
2002
388,323
2.21%
2003
381,295
-1.81%
2004
429,885
12.74%
2005
448,242
4.27%
2006
460,158
2.66%
2007
498,158
8.26%
2008
493,647
-0.91%
2009
481,304
-2.50%
Z=
•
City of Port Angeles
Parks, Recreation & Beautification Commission
Port Angeles, Washington
December 17, 2009
CALL TO ORDER -
Chairperson J. Hordyk called the regular meeting of the Port Angeles Parks,
REGULAR MEETING:
Recreation & Beautification Commission to order at 6:00 p.m. in Vern Burton Meeting
Room #3.
ROLL CALL:
Members Present: Chairperson J. Hordyk, Vice Chairperson D. Shargel,
Commissioners E. Tschimperle, J. Harmon [amved at 7:15],
and F. Stratton.
Members Absent Commissioners P. Pittis and C. Whidden.
Staff Present. Director N. West, Deputy Director R. Bonine, and
Administrative Specialist II C. Kochanek.
Audience: Deputy Mayor Wharton, Doug Sandau, Jeff Robb, Kim
Weimer, Susan Lynch -Ritchie, Cathy Bangs, and Kojii Bangs.
All others present in the audience failed to sign the roster.
Approval of Minutes
By consensus, the Board moved to accept the minutes of the October 15, 2009
• October 15, 2009
meeting:
meeting.
Items From Audience
None.
Not On Agenda:
Port of Port Angeles Master Port of Port Angeles Executive Director Jeff Robb used PowerPoint slides to show the
Plan: status of the William R. Fairchild International Airport Master Plan. He stated that the
outline of the Master Plan is to inventory the existing facilities, forecast the aviation
demands, determine facility requirements and runway length requirements, analyze the
alternatives, airport layout plan, implementation plan, and coordination. He provided
the names of the members of the Technical Advisory Committee and updated the
Commissioners on the advisory and public meeting dates that have been held. He
commented on the air carrier, air cargo, and general aviation forecasts. He stated that
he felt there are really only two alternatives for gaining runway length by either
reclaiming a displaced runway section or by extending the runway on the west end by
1,354 feet. The cost for reclaiming the displaced runway section is estimated to be $3.5
million and $32 million for extending the runway on the west end. He informed the
Commissioners on the current approaches to the runway and preferred use. He stated
that the next steps of the Master Plan will be FAA approval, Port Commission
approval, apply for an aviation easement request from the City of Port Angeles, to
define project scope, conduct an environmental assessment, mitigation, and obstruction
removal and implementation of the mitigation plan. Port of Port Angeles Executive
Director Robb then responded to questions posed by the Commissioners, staff and
audience members and was thanked by the Commissioners for his presentation.
Parks & Recreation Survey Chairperson Hordyk explained to the Commissioners how she broke down information
Committee Report: from the survey. She stated that people for the most part are pleased with what is going
on in the parks. She commented that some people would like to see Parks and
Recreation back to its own Department. She asked the Commissioners if they would
like to combine the information that was tasked to each member at the last meeting and
then discuss it at the next meeting. The Commissioners agreed. There was a brief
discussion. M - 5
Parks & Recreation Survey Deputy Director Bonine stated that he would have the information combined and typed .
Committee Report: (Cont'd) for uniformity for further discussion at the January 21, 2010 meeting
2010 Budget Preview: Deputy Director Bonine handed out copies of the Recreation 2010 final budget. He
gave a brief explanation of the 2010 budget printout.
Commissioner Shargel asked Deputy Director Bonine to explain the text section of the
finance expenditure budget worksheet.
Chairperson Hordyk asked Deputy Director Bonine to explain the account descriptions.
Deputy Director Bonine gave the Commissioners the big picture by stating the
Recreation Division was pretty lucky this year. The Division lost $6,000 from Family
Fun Day, 10% in office supplies, and 10% in travel and training He stated that he has
already been contacted by Councilmembers Dan Di Guilio and Don Perry, who are
representing different social clubs. They have requested a meeting to discuss
sponsoring the Family Fun Days.
Commissioner Tschimperle asked if all the copy machines in the building and mail
room are leased. Deputy Director Bonine stated that they are all leased with the
exception of the Cemetery copy machine.
Commissioner Tschimperle thanked Deputy Director Bonine for providing them with
the budget report stating that this is the first she had ever seen anything like this and it
is something that they should see.
Deputy Director Bonme handed out the Ediz Hook Boat Launch and City Pier
Moorage report. He informed the Commissioners that the revenue was down due to a •
crab boat not returning this year.
Commissioner Harmon commented that Deputy Director Bonine's statement did not
make sense. Without the crab boat moorage of $1,190.00 for January 2009, the revenue
would really be down. The reason revenue is down is because boats were not out on
the water due to the economy.
Deputy Director's Report & Deputy Director Bonine stated that the Ediz Hook boat launch revenue was up but did
Late Additions: not feel that 2010 was going to do as well. He informed the Commissioners that there
have been a few repairs done to the City Pier, such as adding ladders and throw rings
for emergencies. He updated the Commissioners on the damage to the Lincoln Park
restrooms, stating that they are in the process of getting estimates for repairing the
restrooms. He informed the Commissioners that the Disc Golf Association is in the
final stages of having a complete nine hole course with real disc baskets. Lincoln
Grocery has reopened across from the park and will be handing out disc golf
information to the public. He stated that there have been several events held at The
Gateway and that the Farmer's Market contract for the use of the facility should be
completed the first part of January 2010.
Chairperson Hordyk asked about the elevator at The Gateway. Deputy Director Bonine
informed the Commissioners that the maintenance of the elevator belonged to Clallam
Transit.
Commissioner Harmon asked if Deputy Director Bonine knew what division picked up
the cost of reopening the downtown restrooms.
Deputy Director Bonine stated that it depends on how you look at it. The downtown
restroom was closed due to budget cuts last year. By consensus, at the November 4,
2009 City Council meeting, the Council agreed to remove Family Fun Days from the
Recreation Division's budget to reopen the restrooms downtown. These actions moved
the $6,000 funding to the Park Division's budget
M-6
• Deputy Director's Report & Commissioner Harmon stated that everyone downtown is very happy to have the -
Late Additions: (Cont'd) restroom reopened and that Streets & Parks Superintendent Delikat's park crew did a
very nice job fixing and cleaning up the restroom.
A lengthy discussion took place about the Port of Port Angeles Master Plan.
Adjournment: By consensus, the Board moved to adjourn at 7:40 p.m.
Next Meeting: January 21, 2010
6:00 p.m.
Vern Burton Meeting Room #3
•
M-7
PUBLIC WORKS CONTRACT STATUS REPORT
February 2010
(COSTS SHOWN INCLUDE APPLICABLE TAXES)
*Fully reimbursed by federal government
CONTRACTS/PURCHASE ORDERS UNDER $25,000 APPROVED BY CITY MANAGER
CONTRACTOR
CONTRACT
ORIGINAL
PREVIOUS
LAST
REVISED
PROJECT TITLE
BUDGET
CONTRACT
CHANGE
MONTH
CHANGE
CONTRACT
Guardrail Replacement
(Construction)
AMOUNT
ORDERS
PO# 015628
AMOUNT
*Petersen Brothers
ST -09-029/
ORDERS
12/31/2009
Eastern Corridor
$625,000
$514,669.44
$15,500.00
$0.00
$530,169.44
Phase 2, US0621
Electric Distr. System
$60,000
$56,619.98
$0.00
$0.00
$56,619.98
Protection, CLO1-2007
*Fully reimbursed by federal government
CONTRACTS/PURCHASE ORDERS UNDER $25,000 APPROVED BY CITY MANAGER
CONTRACTOR
CONTRACT
DESCRIPTION
DATE
AMOUNT
OR VENDOR
/ PO #
included)
AWARDED
LO -09-026/
* Petersen Brothers
ST -09-027/
Guardrail Replacement
12/31/2009
$21,679.96
Inc.
PO# 015628
along Park Street
*Petersen Brothers
ST -09-029/
Ennis Creek Road
12/31/2009
$19,644.78
Inc
PO#015650
Guardrail Replacement
* Small Works Contract
CONTRACTS OVER $15,000
CONTRACTOR
CONTRACT/
DESCRIPTION
DATE AWARDED AMOUNT (tax
OR VENDOR
PO #
2010 Street Overlays
included)
Hughes Utilities LTD
LO -09-026/
Green Creek Lumber
City Council $29,903.22
PO# 015642
Company Transformer
December 15, 2009
UPCOMING PUBLIC WORKS CONTRACTS
(NEXT 30 DAYS, ESTIMATED DATES SHOWN)
PROJECT
ADVERTISE START
BID OPENING
END
TITLE
FOR BIDS CONSTRUCTION
CONSTRUCTION
2010 Street Overlays
February February April
May
C:
N \CCOUNCIL\FINAL\2-10 Monthly Contract Status Report doc
•
•
•
PUBLIC WORKS GRANT & LOAN STATUS REPORT
February 2010
List of Acronvms
BRAC:
Bridge Replacement Advisory Committee
DOE:
GRANT MATCH
DWSRF or SRF
Drinking Water State Revolving Fund or State Revolving Fund
PROJECT
PROJECT
GRANT/LOAN
OR
AWARD
Public Works Board, administers the PWTF Program
DESCRIPTION
COST
SOURCE & COST
LOAN DATA
LISTING
STATUS
Valley Creek
$122,000
SRF Board
$122,000
Dec.
Award notice
Phase 3 Design
2009
received Dec. 09
Energy Efficiency
$364,000
Washington
$135,000 grant
August
Finalizing the
and Conservation
Department of
$ 37,300 BPA
2009
terms of the
Block Grant
Commerce
$191,700 City
agreement
CSO Phase 1
$11,800,000
PWTF
Loan - 0.5%, 20-
January
Design underway
Projects,
Construction
Yr, 15%
2008
Construction
Loan $10,000,000
($1.8M) local
match
Sidewalks
$310,000
TIB Pedestrian &
TIB $175,000
March
Bid Winter 2010
16"', G -Stevens
School Grants
City $ 85,000
2008
PASD $ 50,000
Dry Creek Bridge
$725,000
RCO Grant
$361,708.00
Spring
Design to start on
for Olympic
2009
bridge in
Discovery Trail
February
Stormwater
Ongoing
DOE Pass-
$50,000; no local
August
Grant agreement
Phase 2
(Program)
Through Grant
match required
2009
signed in October
Implementation I
I
I
1
1
2009
List of Acronvms
BRAC:
Bridge Replacement Advisory Committee
DOE:
Department of Ecology
DWSRF or SRF
Drinking Water State Revolving Fund or State Revolving Fund
PASD
Port Angeles School District
PSP
Puget Sound Partnership
PWB:
Public Works Board, administers the PWTF Program
PWTF:
Public Works Trust Fund
RCO:
Recreation and Conservation Office
SRF:
Salmon Recovery Funding
TIB, AIP or PSMP:
Transportation Improvement Board, Arterial Improvement Program or Pedestrian Safety and
Mobility Program
WSDOT:
Washington State Department of Transportation
M-9
Th e In c u b,,i R(R
January 6, 2010
Kent Myers
City Manager
City of Port Angeles
321 East Fifth Street
Pori Angeles, WA
Re: S'lallarr� Business ��cu� t6r 4t� Oua gr TZeliyet�e
Dear Mr. Myers:
Further to Exhibit A of our July 2008 Agreement between the City of Port Angeles and the
Clallam Business Incubator this letter serves as documentation of deliverables fulfilled for the 4th
Quarter of 2009.
Item 1. Conduct a business incubation program within the City limits of Port Angeles
o Target of at least 10 Lincoln Center participants
o Target of at least S Virtual Incubator participants
In the 4" quarter the number of residents in the incubation program remained the same with 7
residents in the program. This resulted in occupancy of 60% of the incubator's available square
footage. One virtual incubator participant also continued to be active.
Item 2. In partnership with Peninsula College deliver an entrepreneurship education program
available to Port Angeles Entrepreneurs.
o Enrollment target of at least 1.20 during the year
Enrollments for the Entrepreneur Institute Classes for October -December 2009 were very
successful with a total of 47 participants enrolled.
Course Participants
Your Path to Business
11
Business Plan Intensive
11
Employee to Entrepreneur
9
Essential Web Marketing
8
Words That Make You Rich
7
Business Plan Intensive/Companion Class
1
905 W. 9th, Suite 221, Port Angeles, WA 98362 Ph: 360-565-2060 Fax: 360-565062
•
•
•
• Item 3. Coordinate and conduct 25 business networking events in Port Angeles
There were a total of 3 business networking events held in the 0 quarter with a total of 17
events for the year.
Item 4. Provide a program delivering business planning and support services to Port Angeles
businesses to increase profitability, performance and growth
o Target at least 10 business contacts per month
In addition to the SCORE Counselors activities, a network of 28 professional advisors advised
and counseled incubator participants and local entrepreneurs.
Item S. Deliver a quarterly report to the City of Port Angeles City Council outlining CBI's
performance against the benchmarks of this agreement
This letter constitutes the 2009 4th Quarter Report.
Item 6. Provide an end of year "Port Angeles: State of Entrepreneurship Report" including
presentation before the City Council
A significant occurrence in 2009 was the change in management of the Clallam Business
Incubator. One Group Consulting completed their management role at the end of September.
Their commitment and contribution to the program was invaluable. In early October the
Incubator entered a transition stage moving towards a longer term approach to funding and a
well defined local economic development strategy. During this interim period, the Clallam
County Economic Development Council (EDC) agreed to be caretaker of the incubator, playing
numerous supportive roles for it's tenants and other local entrepreneurs. In conjunction with the
EDC, the Incubator board spent numerous hours strategizing on the future of Countywide
economic development and more specifically how the incubator fits into that strategy.
The 2009 focus of ensuring a sustainable model for the incubator and a County -wide atmosphere
in support of entrepreneurship is anticipated to continue in 2010. Additional recruitment of
funding partners and a long term business plan for the incubator are anticipated in early 2010.
All parties involved have agreed to continue to build upon the existing business friendly climate
and 2009 entrepreneurial productivity.
Throughout 2009 Incubator managers, participants, and supportive advisors identified multiple
barriers and limitations that make business development in Clallam County difficult. These
issues ranged from Lincoln Center building limitations to much larger policy issues. Incubator
board members have been advised of these issues and will work towards resolution of these
issues as they work toward a new operation plan.
In general 2009 was a very good year for entrepreneurship with a very competitive and
successful entrepreneurship challenge and multiple well attended events. Lincoln Center
• witnessed a great deal of activity as businesses took advantage of slow economic times to
M-11
905 W. 9th, Suite 221, Port Angeles, WA 98362 Ph: 360-565-2060 Fax: 360-565-2062
improve their business models and take advantage of training and support offered by the
Incubator and the Entrepreneurship Institute. Substantial milestones were also reached in raising
awareness of local and I-5 area angel investors about the small business and entrepreneurial
opportunities found Clallam County. The Incubator board looks forward to another eventful and
productive year in 2010.
Sincerely,
Mike Rauch
Board President
Clallam Business Incubator
CC Nathan West, Director of Community and Economic Development
M-12
905 W. 9th, Suite 221, Port Angeles, WA 98362 Ph: 360-565-2060 • Fax: 360-565-2062
•
7
• I
r
TO: Nathan West
FR:- Linda Rotmark
RE: Quarter 4, 2009 Report
Exhibit A, Contract Deliverables
fal
L •� . r ._,
JAN -7 z0Oo
CITY OF PORTANGELES
Dept. of Commm,rj„ r,_
La.: Describe the results of the EDC's efforts to support City and County -wide economic
development strategies. In response to the primacy economic development strategies that include
business retention, development/attraction and expansion, the following activities occurred during the
fourth quarter of 2009.
Business Retention:
• 3 KONP programs promoting business tools & programs, with guest experts (county wide)
• Worked extensively for PenPly in identifying and securing "'Bank A" (Sound Community Bank) and
"Bank B" (Shorebank). These two banks then allowed the Department of Commerce funding to
occur.
•• ACTI meetings for both the F35 and the current larger hand layup opportunities
• LevX met with Olympic Venture Group because of EDC referral.
• Worked extensively with Kenmore Air in developing marketing grant. Secured inkind, matching
ads from KONP and Wave
• Hosted Department of Commerce visitations day that included ACTI, PenPly and Nippon
Business Development
o Continue to counsel Tim Visi and Umami Sea Vegetables
o Participating in transition of CBI including back office activities since November 11, 2009.
• EDC supported? SCORE appointments (new business potential) (PA)
o Manufacturing -biofuels
o Retail -resale goods
o Professional services -research
o Professional services -business consulting
o Professional services -healthcare
o Retail -specialty items
Business Recruitment
o N/A
Additional activities that may positively affect the economic climate in and around Port Angeles:
• Access to Healthcare Committee Member (eastern county)
EcONOmic DEVELOPMENT COUNCIL
A PRIVATE NON-PROFIT CORPORATION WORKING FOR BUSINESSES IN CLALLAM COUNTY
905 W. 91", Suites 137-139 -6 PO Box 1085 0 Port Angeles, WA 98362 M - 13
C-7-10,
, ita- C
CIdI1am County EConamiC Devefo•pment.Councif •
• Peninsula Development District Council Treasurer (regional)
o Regional, mostly infrastructure, projects including City of Port Angeles alternative traffic
route proposal
• North Olympic Peninsula Resource Conservation and Development Council Treasurer (regional)
o Natural Resources Economic Development Focus
• Olympic Workforce Development Council Executive Board (regional)
o Youth employment project and working on committee for grant supporting green jobs in
district.
• North Olympic Peninsula Skills Center Administrative Council (county wide)
o Represents all five school districts and Peninsula College
• Workforce Training Advisory Committee (county wide) co chair 2009/10 school, year
• PA Forward Committee Member in good standing
• Innovation Partnership Zone administrator (regional)
1. b. $4.5 million project PenPly '
1. c. New business/people joined as members
No new members for 4th Quarter 2009
l.d. n/a Not aware of significant new business development during 0' Quarter 2009
1. e. Meet regularly with City Manager and Economic Development Director regarding specific projects
including ACTI and Clallam Business -Incubator.
2. Included inP acket is the quarterly financial report. We have a Board of Directors membership •
committee whose goal is to increase membership.
EcoN( mic DEVELC<PMENT COUNCIL
A PRIVATE NON-PROFIT CORPORATION WORKING FOR BUSINESSES IN CLALLAM COUNTY
905 W. 9th, Suites 137-139 * PO Sox 1085 m Port Angeles, WA 98362 M - 14
•
RTANGELE
WASH INGTO N. U.S.A.
CITY COUNCIL MEMO
DATE: February 2, 2010
TO: CITY COUNCIL
FROM: NATHAN A.WEST, DIRECTOR
COMMUNITY AND ECONOMIC DEVELOPMENT
SUBJECT: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 2009 YEAR END
REPORT
Summary: The Community and Economic Development Department has prepared a year end
report to highlight those accomplishments and priority projects that took place in 2009.
Recommendation: No action required, for Council information only
• Background / Analysis:
is
The Community and Economic Development Department has completed its year end report for
2009. The report identifies and highlights many of the Department's 2009 accomplishments. In
order to minimize production costs staff has made the document available on the City's website as
a PDF document. Hard copies of the report are available from staff upon request.
M-15
NGELES
WASH ING TO N,
CITY COUNCIL MEMO
DATE: February 2, 2010
TO: CITY COUNCIL
FROM: NATHAN A.WEST, DIRECTOR
COMMUNITY AND ECONOMIC DEVELOPMENT
SUBJECT: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 2009 YEAR END
REPORT
Summary: The Community and Economic Development Department has prepared a year end
report to highlight those accomplishments and priority projects that took place in 2009.
Recommendation: No action required, for Council information only
• Background / Analysis:
0
The Community and Economic Development Department has completed its year end report for
2009. The report identifies and highlights many of the Department's 2009 accomplishments. In
order to minimize production costs staff has made the document available on the City's website as
a PDF document. Hard copies of the report are available from staff upon request.
M-15