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Home My WebLink AboutAgenda Packet 02/03/2004 AGENDA ~'~ ~I' ORT/. NGELES_. CITY COUNCIL MEETING 321 EAST FIFTH STREET WASHINGTON, U.S.A. February 3, 2004 SPECIAL MEETING - 4:00 p.m. REGULAR MEETING - 6:00 p.m. A. CALL TO ORDER -Special Meeting (4:00 p.m. - 5:15 p.m.) Interview candidates for Planning Commission and Board of Adjustment (Page 1) B. CALL TO ORDER - Regular Meeting - (6:00 p.m.) ROLL CALL PLEDGE OF ALLEGIANCE - PUBLIC CEREMONIES, PRESENTATIONS AND PROCLAMATIONS 1. 2020 Vision Week in Port Angeles - February 9 - 25 Read Proclamation 12, 2004 2. Proclamation Recognizing Retirement of Wayne 27 Read Proclamation / Award Plaque Groff C. WORK SESSION - None D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS (By Council, Staff or Public) AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of the public to speak to the City Council about anything not on the agenda, please keep comments to 5-10 minutes.) E. FINANCE 1. 2004 Annual Contracts: A. Economic Development Council - for 29 Approve Contracts economic development B. Port Angeles Downtown Association - 47 Mainstreet Program, off street parking F. CONSENT AGENDA 1. City Council Minutes of January 20, 2004 and 53 Approve Consent Agenda Special City Council meeting of January 27, 2004 61 2. Expenditure Approval List - January 23, 2004 - 63 $444,018.50 3. Sewer Repairs 2003, Project 02-23, Final 89 Acceptance 4. 8th Street Bridge Repair, Project 03-10, Final 91 Acceptance NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK February 3, 2004 Port Angeles City Council Meeting Page - 1 G. CITY COUNCIL COMMITTEE REPORTS Review Calendar AND CALENDAR H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS I. RESOLUTIONS J. OTHER CONSIDERATIONS 1. Independent Bible Church (IBC) Conditional Conduct Appeal Hearing Usc Permit Appeal - (CUP 02-08) 2. Appointments to Planning Commission and Appointments Board of Adjus~nent K. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) L. PUBLIC HEARINGS - OTHER 1. City of Port Angeles/Army Street Vacation Conduct Public Hearing (STV 03-04) M. INFORMATION 1. City Manager's Reports: · Change Orders, Contracts under $15K, Bids (Page 177) N. EXECUTIVE SESSION (As needed and determined by City Attorney,) O. ADJOURNMENT G:\CNCLPKT~AGENDA~Feb. 3 '04 age.wpd PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public headng in order to receive public input prior to making decisions which impact the citizens, Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. I NOTE: REARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK February 3, 2004 Port Angeles City Council Meeting Page - 2 pORTANGELES CITY COUNCIL MEETING WASHINGTON, U.S.A. February 3, 2004 I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Headrick Councilmember Braun Councilmember Erickson Councilmember Munro Councilmember Pittis Councilmember Rogers Councilmember Williams Staff Present: Manager Quinn Attorney Knutson Clerk Upton B. Collins M. Connelly G. Cutler D. McKeen T. Riepe Y. Ziomkowski III. PLEDGE OF ALLEGIANCE: Led by: .~ ~.p'ORT.~NGELES CITY COUNCIL MEETING w ^ s., N G ~ o .. u. s... Attendance Roster DATE OF MEETING: February 3, 2004 LOCATION: City Council Chambers City of Port Angeles DORTANGELE$ Ordinance/Resolution Distribution List WASHINGTON, U.S.A. City Council Meeting of February 3, 2004 Or~ance / Resolution No. City Manager City Atty. (1) Plannin~ City Clerk (2) Deputy Clerk (1) Personnel Cust. Svcs. Finance Dir./Mgr. Police Dept. Fire Dept. Light Dept. Parks & Rec. MRSC (1) PDN (Summary) Extra Copies WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: February 3, 2004 TO: CITY COUNCIL Becky Y. Upton, City Clerk/Management Assistant ~'/ FROM: SUBJECT: Interview Appointments for Planning Commission / Board of Adjustment i Summary: A special City Council meeting is scheduled for Tuesday, February 3, 2004, at 4:00 p.m., for the purpose of interviewing candidates for the Planning Commission. There are five excellent applicants and, because of an upcoming vacancy on the Board of Adjustment, each applicant has expressed a willingness to also be considered for appointment to the Board of i Adjustment. One applicant has now stated a preference for appointment to the Board of Adjustment. Recommendation: Conduct the interviews as set forth below and be prepared to make appointments during the regular City Council meeting. Background / Analysis: When Councilman Pittis was elected to the City Council, he vacated a position on the Planning Commission. His term of office expires as of February 29, 2004, so it is recommended that his replacement be appointed for the unexpired term ending February 29, 2004, as well as for the period, March 1, 2004 - February 29, 2008. There is also an upcoming vacancy on the Board of Adjustment as of March 1, 2004, and each of the five applicants for the Planning Commission has expressed a willingness to also be considered for appointment to the Board of Adjustment. This appointment would be for the period, March 1, 2004 - February 29, 2008. It is expected that interviews should take a maximum of 15 minutes each, and the appointments are as follows: 4:00 p.m. Larry Hurd 4:15 p.m. Nason Beckett 4:30 p.m. Dylan Honnold 4:45 p.m. Peter Ripley Please note that applicant Cherie Kidd had a previous commitment and is, therefore, unable to participate in the interview process. She submitted a letter for the Council's consideration in her absence, as she would prefer appointment to the Board of Adjustment. Copies of applications are attached for your review. Please be prepared to make appointments during the regular City Council meeting. Attachments 2 WASHINGTON, U.S.A. CITY OF PORT ANGELES CITY CLERK Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: Board or Commission ~:~1'1 ~Iame Applicant Name and General Information First .? MI Last Hgme street address t~ ' Stat~ Zip Code ¥Iome phone numbfir ' Work phone number Date of Birth (To be completed only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PAMC) Certification and Location Information (c~rcleo.¢) Are you currently a City employee.'? Yes~ Are you a citizen of the United States? ~ No Are you a City resident?~No Do you own/manage a business in the City? ~ No Do you hold any professional licenses, registrations 9r certificates in any field,(list below)?~f~No ~ , · ,'// ~ '; please explain: .'/////',- In compliance with the American Disabilities Act, if you will need special accommodations because of a physical limitation, please contact the City Clerk, 417-4634, go_appropriate arrangements can be made. $ Work Experience List.most recent experience firSt (or elaborate on., a resume if yourprefer) . Emplo' "~er Education ~ist most :ccc~t . . .~ , , " No Insti~tio~Lo~atioh ...... 7/ ' '/d~d~am~Al~;i~idismd4 '" 'l/ :'G;aduated? ~ 2 ~ ~ 0 Ih~imtio~gca{io~ ' / - / Cr~ eame~Ma~r~iea'o~ s~dy -''- Graduated? Inst~ti:~afio/'" .... . C:e~a~[or~;ea/s~' ' 7 Graduated? Charitable, Social, and Civic Activities and Memberships List major activities ypu have pa~icipated in d~ipg the hst fi~e years Organizationpnd location / . . Groups~ose/~ective ~ of members ,, ~,./~- ' . . ' 6' . .' -' . drgk~z&iok'~nMocat~: .... Gloup's pu¢o~e/~bjecti¢4, ' n '}' , of'Zm~mbers / . 3 , ',. f ' Brief, de~ripi{oh qf/our :rtiCb;tion , .. -7 ~ . . ,, ,.~ . ,,... Why ar,'yo~inte[ested in seeing.on this ~icular Board or Comw:ssion?l ............... / - , ./ . ,. ~ , , ' ' 4 (OVER) f . Please feel ~ ee t add a y addi i nal -~ t ou ~t wish to make regarding your ap~ca~on' ' ~ ~&~,~'~ .... I -t Submit ~ompl~t~d forms to: Office of~e Ci~ Clerk Ci~ of Po~ 321 E. 5~ S~et P. O. Box 1150 Po~ ~geles, Wash~gton, 98362 10/02 5 6 CITY OF PORT ANGELES D_~'ept. of Comrnm~it-y Development · ' Application for Appointment to a Board,. Commission, or Commi .ttee Board,' CommissiOn,' or committee to Which you are seeking appointment: Board or Commission Full Nam~ Applicant Name and General Info~'ation' ~'' "'"" ':' .... "' First MI Last Ci~ State Zip Code Home phon~ nmber Work phone nmber Date of Bi~ (To be completed only by applicants for Law Enforcement Adviso~ Board for purpos~ of cri~nal history check to ensure compliance with 2.26.020 P~C) Ce~ification and Location Information (c~ ~e you c~ently a Ci~ e~ployeq? ~es~ ... · ~e you a cit~eg of~e Uffited St~es?~ No' . :: . resident?~~ No Do you o~nage a bus~es~ ~ ~e Ci~? Yes~ ~e you a Ci~ Do you h01d any Professional licemes, regis~ati~ns or ~enific~tes ~ an~ field (li~t b~low)? o Are you aware of any conflict of interest which might arise by your service on a City Board or ~ommission? If so, please explain: O.n lu[ i~c [ ~.u.4 ~¢~'~¢~.4[v~.~ ~,- e:l~e,~.4 -I-[a.~-{- ' In c0mplian~e with th~ .Ameficafi Disabilities Act, if you will need special acc'o .mmodations beca.use of a physical. limitation,'please'conract the City Clerk, 4'i7-21634'; g0 appropriate ai~hngemen[s can be rnadd. ' ' ~ 7 Work Experience List most recent experience first (or elaborate on a resume if you prefer) Employer Yom Title From (~) To (~) Brief job description ,, ,' E~loyer Yom Title From (~) To (~) Brief job description ~loz~r Yo~ Titl~ Erom (~) To (~) Bhefjob descdpnon Education List most recent expedence f~st Insti~fio~ocafion Credits eame~ajor ~ea of s~dy Graduated? Imfimfio~ocahon ' :'. - ~ · Cre~ts.dame~ajor ~ea of study '~ ~ Grad~te~? ' InstimtioffLo~ation Credits eame~ajor ~ea o~s~dy Oradmted/ Charitable, 8oeial, and Civic ~etivitios and ~embor~hip~ List ~jor achvifies you have pa~¢ipated in d~g the last five ye~s Orga~ation and location Group's p~ose/objecfive ~ of members Bhef description of yo~ pa~cipafion 2. Orga~ation and location Group's p~ose/objecfive ~ of members Brief description of yo~ paaicipatioff ~h~ are 'you interested in -" (OVER) 8 What in your background or experience to you think would help you in serving on this Board: What is your understanding of the resPonsibilities of this pamcular Board/Commass~on. Please feel free to add any additional comments you might wish to make regarding your application: A Date Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Street · P. O. Box 1150 Port Angeles, Washington, 98362 10/02 9 10 A _ NGELES "' i " ,,WaS, H~N'GTO~N:~ U.S.A. ,'.~ ~ ' .,' .... ~ .'*~,~ ' ,~ ,,.L ..... ' ' ' --- ~ ',, .... -, ' = ~ '"'" , Ct;"." C F PORT ANGELES ' ~ Applicati, on for Appointment to a Board, Commission, or Committee Board, Gommission~ or Committee. to which, you are se~ki~,appointmenf:.~,. ..., ~~ ..., ,. -. .... , ~ ~ . . .:. ,, '~: · ~ . /~,pplican.t, Name and General lt~formation~ - . ,~ Firs~ MI Last City State Zip Code Date oEBtrt (TO be Completed only ~by apphcants -, .*" criminal history check to ensure compliance with 2.26.020 PAMC) Certification and Location Information Are you currently a City employee? .Yes~ Are you a citizen of the United States? ~ No Are you a City rcs dent? No Do you own/manage a business in the City? No ~ ' . Do you hold any profesaimaal licenses,~registrations:or certificate~ in'any field.(lisLbelow)'/ Y.~s Are you aware of any conflict of interest which aUght arise by your service on a City Board or Commission? If so, please explain: ~ ii, ' ,Irl compliaqce with. the A~erican Disabilities Act, if you will need special accommodations because of a physical lirmtation plea~se contact the Ci, Clerk, 417..46~34,'so approp, riate.arran?ements carl be.made. ,. . ................ . ...... .. ' ....... '., ..... . * ' 'L .,'L~.~ER) 1- ~-MO~/' ,~: .... - . .'bl. ..... 1 1'" ,, "-' ,," Work Experience List most recent experience first (or elaborate on a resume if you prefer) Employer ..~ ! t YoUr Title From'(M/Y) T'o (M/Y) E~loyer ' Your Title ~ Fro~(M/Y) ' To (M~) Brief job description /[~/O~ ,t Employer t Your Title ~ From (M~) ~To (~) Education List most recent experience first . InstimtioHLocation . ' - .Cr~s eame~jor area ~fsmdy ' [Ye0No Charitable, Social, and Civic Activities and Memberships ~st majo~ acfiv~tms ~o~ haw pa~cipatcd m du~m[ th~ last ~w 2. Organization and location Group's pu~ose/objective ~ of members Brief description of your participation Why are you interested in serving on this particular Board or Cornm. ission? 7~ What in your background or experience to you think would help you in serving on t~s Board: ~.1/ 14r. _~rg{'~ ~_~i9~'/~r'~¢ ~t is your understand~g o~the responsibilities of ~is p~icul~ Bo~Co~s~ion? Z~ ~~i~q ~~, Please feel free to a~d any additional co~ents you ~ght wish to make regarding yo~ apphca~on: Date Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Street P.O. Boxl150 Port Angeles, Washington, 98362 10/02 13 14 po tAN k S 0 WASHINGTON, U.S.A. CITY OF PORT ANGELES CITY CLERK Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: Board or Commiss4a~ Full Name A licant Name General Information ~,~..~,_~ ~,.~ and ~ First MI Last Ci~ State ZJ~ Code Home phone nmbcr Work phone n~ber Date of Bi~h {To be completed only by applicants for Law Enforcement Advisory Board for purposes cri~nal history check to ensure compliance with 2.26.020 P~C) Cedification and koeafion Information Are you c~ently a Ci~ employee? Yes ~ Are you a citizen of ~e Umted States? No ~e you a Ci~ resident? No Do you o~mnage a business in the Ci~? s No Do you hold any professionM licenses, regis~ations or ce~ificates in any field (list below)? Yes Are you aware of any conflict of interest which m4ght arise by your service on a~ity Board oaCommission?. If so.~, In compliance with the American Disabihties Act, if you wiff need spkial acco~odations because of a physical li~tation, please contacI the CiW Clerk, 41%4634, so appr~riate a~angements can be made. 15 Work Experience List most recent experience first (or elaborate on a resume if you prefer) Employer. Your Title From To (M~) Brief job description Employer Your Title From (M~) To (M~), Brief job description Brief job description Education List most recent experience first . ~ Instimtio~Location Credits eame~Major area of study Graduated? Instimtio~Location Credits ea~ajor area of study Graduated? Yes No 3. Instimtio~Location Credits ea~e~Major area of study Graduated? gharitable, Soaial, and Givi~ A~tivities and M~mberships List major activities you have pa~icipated in during the last five yea~ 1. Organization and location Group's pu~ose/objective ~ of members Brief description of your participation 2. Organization and location Group's purpose/objective # of members Brief description of your participation %hhyareyouinterestedinserving~ntl)icpgrtigularBoardftrC.~9_ommission?-Jr' 'f~¢~ ~¢ ~"~ 16 (OVER) Wha,t in your background or experience to you_.think would help yo~ m serving on this BoarcJ: What is. your understanding of the resp.gnsib/~lities of this,parg~ular Board/.Qomm~sion? ,,J..~ ~, Please feel free to add any additional comments you might wish to make regarding your application: Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Street P. O. Box 1150 Port Angeles, Washington, 98362 10/02 17 18 Cherie Kidd 101 East 10th Street Port Angeles, WA 98362 457-0226/565-0400 January 28, 2004 Members of the City Council City of Port Angeles City Hall 321 East 5t~ Street Port Angeles, WA 98362 Re: Board of Adjustment Honorable Council Members: Thank you for the invitation to meet with you on Tuesday, February 3rd in the City Council Chambers. I regret that I have a prior engagement and will be out of town on that date. I have previously submitted an application for a position on the Planning Commission. However, at this point in time, I would prefer to be considered instead for a position on the Board of Adjustment. I believe that my time and talents as an active and involved member of our community would be an asset to the Board of Adjustment. I understand that this is a four-year term and that the Board meets on the first Monday of each month to review administrative decisions of the Community Development Director. These decisions relate to the interpretation of land use ordinances and grant variances from provisions of zoning ordinances when the Board finds that an applicant is experiencing special hardship and circumstantial difficulties. As a member of the Board of Adjustment, I will be responsible in contributing my time and efforts in working with our citizens to adhere to fair standards that will enhance the development of our city while being equitable in dealing with our citizens. Thank you for your consideration. I look forward to continuing to work with the City Council as we mutually strive for an increased quality of life for our citizens through fair and effective government. Sincerely yours, Cherie Kidd 19 20 p_ORTAqGELES__ I EC 2 9 WASHINGTON, U.S.A. {~1~' OF PORT ANGELES CITY CLERK Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: iorl C ge./e'4 Board or Commission Fuli ~qame - Applicant Name and General Information First L MI Last Hom~ s~cct address ' ~d - ' St~t~ ' Zi~ Cod~ Hom~ phone number ~or~ phone nmber Date of Birth (To be completed only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PANIC) Gertification and Location Information (Circl¢o.e) Are you currently a City employee? Yes~) Are you a citizen of thc United States? ~[,~No Are you a City resident? ~o Do you own/manage a business in the City?~o Do you hold any professional licenses, registrations or certificates in any field (list below)? Ye~ Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: ]~j ~,r~ ~ In compliance with the American Disabilities Act, if you will need special accommodations because of a physical limitation, please contact the City Clerk, 41%4634, so appropriate arrangements can be made. (OVER) List most recent experience first (or elaborate on a resume if you prefer) ~mploYer . ,;, ~':;~ ~ ~our Title ~rom(M/Y) To (~) Bri~job desc~phbn E~lb'yer ~Your Title From (M/Y) To (M~) Brief job deschption Employer Yom Tit~ ~ ~ From (M~) To (Mff)~ Brie~job description Education List most recent experience first ~ b l}~ Instimtio~Lo~ation Credits Gate.Major arC'study Graduated? Instimtio~Location Credits eame~Major area of study Graduated? Instimtio~Locat~n [J Credits eameWMajor area of study Graduated? ¢haritable, 8o~ial, and Civic Activities and Memberships List major activities you have pa~icipated in during the last five years Organization and i°cation Group's pu~o~e/objective ~ ~ of members Brief description of your pa~icipation Organization and location i Group's pu~e/objective ~ of members Brief description of your participation Why are you interested in se~ing on this pa~icular Board or Co--assiGn? .... .~ . . . ~ . , . ~ . . · ~ naluekc~ tn ot,,-- c',¢~. 22 (OVER) What in your background or experience to you think would help you m serving on this Board: What is your unde[stand~g of the responsibilities of this pa~icular ~oar~Comssion? I Please feel free to add any additional co~ents you ~ght wish to make regarding your application: , - · ' - I' A~l[cant Signature J - Date Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Street P. O. Box 1150 Port Angeles, Washington, 98362 10/02 28 24 PROCLAMATION 2020 Vision for Port Angeles Week February 9-12, 2004 WHEREAS, the City Comprehensive Land Use Plan is being updated this year to assure that future population growth and economic development can be accommodated; and WHEREAS, on February 9-12, 2004, the City of Port Angeles will hold a series of open houses for the general public in the Vern Burton Memorial Community Center; and WHEREAS, the Citizen Advisory Committee has prepared a program that includes other methods of gaining community participation in the planning process than traditional public meetings; and WHEREAS, in 1905 and 1952, hundreds of Port Angeles citizens were involved in similar community planning processes; and WHEREAS, citizen involvement is highly desirable in formulating the City Comprehensive Plan as well as a requirement of the Growth Management Act; THEREFORE, I, Richard Headrick, Mayor of Port Angeles on behalf of the City Council of Port Angeles, do proclaim February 9-12, 2004, 2020 Vision for Port Angeles Week and urge all citizens to participate in the City's community planning process by attending an open house during the week at the Vern Burton Memorial Community Center. ~~~~~ February 3, 2004 Richard Head~ick,~ltqlayo~ 26 PROCLAMATION Wayne Groff Retirement June 21, 1982 - February 13, 2004 WHEREAS, Wayne has worked for the City of Port Angeles in the Engineering Division of the Public Works and Utilities Department since June 1982; and WHEREAS, Wayne has been a valued member of various City Committees during his tenure with the City: Representative for AFSCME Union #1619 City Safety Committee City Employee Incentives Committee; and WHEREAS, Wayne has been recognized for providing excellent customer service and contributing to the community as a foster parent, administering to the needs of neglected, abused, and handicapped children for over 20 years, by receipt of the OPS award in March 1998; and WHEREAS, Wayne progressed from Engineering Aid to Engineering Survey Technician always providing quality services to the citizens of Port Angeles; and WHEREAS, Wayne's professional approach and positive attitude helped the City of Port Angeles to provide quality customer service in surveying and inspections to improve the City's infrastructure and provide a safe environment; and WHEREAS, Wayne now desires to retire from City employment; NOW, THEREFORE, I, Richard Headrick, Mayor, do herebyproclaim on behalf of a grateful City Council as follows: WE REGRETFULLY APPROVE Wahine Groff's retirement and do congratulate him on a long and dedicated career with the City and wish him the b his retirement. February_ 3, 2004 Richard A. Headrick, Mayor 28 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: JANUARY 28, 2004 TO: CITY COUNCIL FROM: Timothy J. Smith, Economic Development Direct~0U~'J SUI~ECT: 2004 Contract with Clallam County Economic Development Council Summary_: Consistent with the 2004 City Budget, staff has prepared the attached contract with I Clallam County Economic Development Council for the provision of services during the year 2004. The contract, which is similar to previous annual agreements, provides for the City' s contribution to the CDC for their staff and program services toward our county-wide partnership for economic development. Recommendation: City Council authorize the Mayor to sign the attached contract with the Clallam County Economic Development Council for 2004. Background / Analysis: Consistent with the 2004 City Budget, staff has prepared the attached contract with the Clallam County Economic Development Council (CDC) for the provision of economic development services. The agreement outlines terms, conditions, services, products and delivery time frames, and has been developed consistent with the 2003-2007 Clallam County EDC Strategic Plan (see contract Exhibit A) developed with the City's participation and partnership with the CDC. The contract for 2004 is consistent with our previous annual agreements to include typ½cal services and programs outlined in earlier contracts. Highlights of the 2004 agreement include: General Performance by the CDC The CDC will use its capabilities to promote and enhance economic development and employment opportunities in the City in accordance with the mission and goals established by the EDC Board of Directors. The CDC shall use its resources to jointly market the facilities and capabilities of the City to new and existing businesses with the goals of increasing City revenues and general employment opportunities for City residents. Business Retention, Expansion and Recruitment The CDC and City will work cooperatively in the development and implementation of the Port Angeles Works Program and partner as a general economic development research and reference service for the City. In this capacity the CDC shall perform such functions as conducting ongoing basic market research, identification of target markets, provision of business retention, expansion and recruitment services aimed at existing businesses and targeted business recruitment markets, participating with the 29 City in the process of responding to inquiries, site selection consultation, and assistance with case management regarding existing and new industries or other commercial ventures which seek information and/or assistance concerning the facilities and resources managed by the City or which may involve properties and/or infrastructure within the Port Angeles Urban Growth Area (UGA). The EDC will also assist the City in preparing replies to business and industry retention, expansion and/or relocation inquires received by the City or the EDC regarding City facilities and resources or which may involve properties and/or infrastructure within the Port Angeles Urban Growth Area (UGA). The contract amount for the year 2004 is $35,000 cash, plus $2,500 in-kind telephone services, which is the same amount as the it was for 2003. The term of the proposed contact is January 1, 2004 to December 31, 2004. 3O AGREEMENT THIS AGREEMENT is entered into this __ day of ,2004, by and between the City of Port Angeles, Washington, a municipal corporation, hereinafter called "City", and the Clallam County Economic Development Council, Inc., a non-profit corporation, hereinafter called "Contractor". WHEREAS, the City is a municipal corporation of the State of Washington authorized to contract for economic development services; and, WHEREAS, it is in the public interest for economic development activities to be performed that will enhance the economy and employment opportunities in the City of Port Angeles; and, WHEREAS, the City has need of research and assistance in regards to these and other aspects of its operations; NOW, THEREFORE, in consideration of the above representations and the mutual covenants and agreements herein, it is agreed by the parties as follows: 1. PERFORMANCE BY THE CONTRACTOR. A. General Goals. The Contractor shall use its capabilities to promote and enhance economic development and employment opportunities in the City in accordance with the mission and goals established by the Contractor's Board of Directors as set forth in the attached Exhibit "A". The Contractor shall use its resources to jointly market the facilities and capabilities of the City to new and existing businesses with the goals of increasing City revenues and general employment opportunities for City residents. B. Business Retention, Expansion and Recruitment. (1) The Contractor shall work cooperatively with the City and shall serve as a general economic development research and reference service for the City. In this capacity the Contractor shall perform such functions as conducting ongoing basic market research, identification of target markets, provision of business retention, expansion and recruitment services aimed at existing businesses and target markets, participating with the City in the process of responding to inquiries, site selection consultation, and case management, regarding existing or new industries or other commercial ventures which seek information concerning the facilities and resources managed by the City or which may involve properties and/or infrastructure within the Port Angeles Urban Growth Area (UGA). (2) The Contractor shall, upon request, and at reasonable times and in a reasonable manner provide effective industrial marketing guidance to City staff and provide services in the development and execution of programs aimed at better planning, utilization, promotion, and advertisement of community services, facilities, infrastructure, and property. (3) The Contractor shall maintain and enhance working relations with existing businesses to assist them with start-up and expansion needs, technical assistance, access to business counseling and financing resources including aid and assistance to at-risk businesses. (4) The Contractor shall assist the City in preparing replies to inquires received by the City or the Contractor regarding City facilities and resources or which may involve properties and/or infrastructure within the Port Angeles Urban Growth Area (UGA) relative to economic development retention and growth opportunities. (5) The Contractor shall assist the City in applying for and administering economic development related grants, including any potential to support the development of infrastructure. (6) The Contractor shall maintain a community profile specific to the greater Port Angeles area, which highlights demographic and development data customarily of interest to industrial/commercial developers. (7) The Contractor shall work with the City in the maintenance and periodic update of the commercial and industrial property and infrastructure databases for the Port Angeles vicinity. (8) The Contractor shall work with the City to research, identify, and implement the addition of new development incentive programs or packages as may be applicable to Port Angeles economic development efforts. C. Prospect Management. The Contractor will be responsible for client services for industrial and business retention, expansion and/or relocation. The Contractor will represent the attributes for appropriate site locations within the City that meet the prospects criteria. In such dealings, the Contractor shall participate in the handling of prospects, in accordance with the following guidelines: (1) Contacts made directly to the Contractor or referred to Contractor by DCTED. (a) The Contractor will provide general information and other data requested by the prospect. Within 24 hours of being contacted regarding a prospect, the Contractor shall notify the City Manager, or his designee, by phone and/or e-mail, regarding details of the contact. (b) If the prospect indicates an interest in specific business locations, the Contractor shall notify other affected parties and property owners as appropriate, make appropriate introductions, and assist in follow-up marketing. (c) Ifthe prospect requests confidentiality, the Contractor will keep the City Manager, or his designee, fully informed without revealing the identity of the prospect. (2) Contacts made directly to the Ci _ty. (a) The City shall rely on the Contractor to supply recruitment information and services as described in lA and lB. When the City receives a direct contact or is managing a development prospect and desires support from the Contractor, it need only request such assistance be made within a reasonable time frame, and Contractor will render such assistance. (3) Public Events, and Media Public events such as media conferences, ground breaking ceremonies, and ribbon cuttings will be coordinated with the City Manager or his designee, the siting jurisdiction, and other affected partners. D. The Contractor shall provide to the City and to such persons as the City may direct, free of additional charge, materials prepared by the Contractor. E. The Contractor shall maintain records and report to the City as follows: (1) The Contractor shall maintain accounts and records that accurately reflect the revenues and costs for the Contractor's activities under this Contract. These financial records, and alt records related to the performance of this Contract, shall be available for City inspection. (2) The Contractor shall provide the City with quarterly reports fully describing what work has been performed pursuant to this Contract, and including a current statement of revenues and costs. (3) The Contractor shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this Contract. (4) The Contractor shall provide the City with an annual budget, including current salaries and benefits for all employees and classifications of employees and shall notify the City within 30 days of any increases in salaries or benefits from the previous year. 2. PERFORMANCE BY THE CITY. A. For the "Core" services rendered by the Contractor, the City will provide, by payment in cash, the amount of $35,000 and, in-kind telephone service, in an amount not to exceed $2,500. B. Payment by the City shall be due upon receipt and acceptance by the City Manager of the Contractor's quarterly report as required under Paragraph 1E of this Contract. The Contractor will invoice the City for all quarterly payments. 3. TERM. This agreement shall be for a term of one year, commencing on January 1, 2004. 4. ASSIGNMENT. This agreement may not be assigned by either party to this agreement except by signed amendment. 5. BREACH. A. In the event of either party's material breach of the terms or conditions of this Contract, the non-breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the parties' right to terminate this Contract or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 6. NON-DISCRIMINATION. A. The Contractor shall conduct its business in a manner which assures fair, equal and non- discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: B. The Contractor shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, C. The Contractor shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non-discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 7. HOLD HARMLESS AND INSURANCE. The Contractor shall protect, defend, save harmless, and indemnify the City, its officers, agents, and employees from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials, or supplies in connection with the performance of this Contract. The Contractor shall provide a Certificate of Insurance evidencing occurrence-based Commercial General Liability insurance with limits of no less than $1,000,000 combined single limit per occurrence, with the City shown as a named additional insured. 8. ENTIRE CONTRACT. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first herein above written. CITY OF PORT ANGELES CLALLAM COUNTY ECONOMIC DEVELOPMENT COUNCIL By: Mayor Richard Headrick President ATTEST: Becky J. Upton, City Clerk Vice President APPROVED AS TO FORM: Craig D. Knutson, City Attorney G:\Legal_Backup\AGREEMENTS&CONTRACTS\EDC-2004 .wpd CLALLAM COUNTY ECONOMIC DEVELOPMENT COUNCIL Strategic Plan 2003-2007 Vision Statement A connected and interdependent community in business, government, education and healthcare to improve economic opportunities and enrich the life of each and every citizen. Mission Statement The mission of the Clallam County Economic Development Council is to catalyze economic growth; to lead the collaborative process and diversification of the economy while applying sound stewardship of the community. This document is a working document, which may be added to and/or altered by the Board of Directors to address issues and opportunities that may adse during the 2003-2007 period. Adopted by Clallam County EDC Board of Directors on September 18~ 2003 CLALLAM COUNTY CONNECTED COMMUNITY PRINCIPLES ~ Education Ensure that the region maintains a qualified workforce by developing a community that embraces change and has access to high quality life-long education. ~> Jobs Invest community resources in the creation of a diverse set of new job opportunities in sustainable industry sectors; raise the average wage in Clallam County. ~. Access Make sure one's zip code does not limit one's access to government services, business, healthcare or education opportunities, thus saving time and money and improving service availability and quality. ~> Entrepreneurship Become a community of creative solutions where government, education and business recognize, appreciate and adopt an entrepreneurial spirit. ;> Community Development Facilitate community projects and practices to promote collaborative behavior, connectivity and changed spending, investing and budgeting. Implement a tangible program to communicate the collaborative actions and resource sharing occurring in the community; encouraging citizens to adopt connected ways of thinki ng and demonstrating the "Connected Economy" as enhancing (~ur shared vision to maintain a desirable community in which to work and live. STRATEGIC PLAN ELEMENTS Strate.qic Plan Key Indicators Clallam County Average Covered Wage Labor force: Total, Percentage of Population Clallam County Employment Businesses By Sector New Businesses By Sector Medicare/Medicaid Reimbursements at Olympic Medical Center K-12 Enrollments Peninsula College Enrollments Clallam County Retail Sales Objectives, Strategies and Actions Strategies and Actions Sustain and support private business participation within the industry cluster teams > Promote and increase value in the duster team collaborative process > Recruit broader participation of industry cluster segments Educate community on the use and benefit of an industry cluster strategic approach > Promote and coordinate monthly "Industry Connection Events" ~ Coordinate industry cluster opportunities events for public agencies and the communiW ~ Continue to support a bimonthly "Business Column" ~ Distribute industry cluster documents ~ Celebrate the wins and successes of the cluster strategy Develop objective measures on the impact and development of current and potential clusters ~ Create a visual measurement tool ~ Use key indicators to monitor the economic impact Connect local resources to the industries via Clallam networks ~ Coordinate mapping of industry clusters ~ Provide access to industry maps ~ Facilitate connection of resources between clusters Provide and develop leadership and support to industry cluster teams ~. Board member co-chairs lead industry cluster teams >~ Increase leadership skills of cluster teams ~' Identify funding for industry cluster teams Promote the retention and expansion (BRE) o four local businesses within the industry clusters ~ Integrate BRE principles into industry cluster strategy > Connect CCBI services to the industry cluster teams >' Advocate for industry competitiveness by addressing legislative issues Improve the competitiveness and promote innovation within the industry clusters ~ Identify and recruit finns to fill gaps in industry cluster supply chain ~ Address the legislative issues impeding local business ~ Facilitate industry research )~ Connect innovation research and resources to industry clusters 3~ Provide market research training to industry cluster teams Strategies and Actions Support the Clallam County Business Incubator (CCBI) ~ Connect cun-ent business support resources to the organization ~ Market the facility and services ~ Pursue capital and operational funding ~ Provide support during initial development > Direct prospects imo the "Guided Access Process" Partner with resources to grow and retain existing businesses ~' Continue funding support for SBDC ~ Strengthen relationships with state and national business support services Educate the community on available business resources through the EDC ~ Continue to support a bimonthly "Business Column" ~ Coordinate workshops and seminars > Seek out public relations and advertising opportunities Identify business resources to meet the needs of local businesses > Participate in state wide association ~ Attend applicable conferences ~__. Create a resource library Engage youth in local economic development >' Partner with High School related classes and organizations > Encourage entrepreneurial spirit in youth ~ Create intern oppommities To foster the dynamic relationship between business, workforce, education > Coordinate cross cluster activities and connections >' Identify collaborative opportunities Strategies and Actions Be an advocate for solutions for the removal of barriers that inhibit community growth Identify community-financing alternatives > Explore the feasibility of an integrated Capital Finance structure ~ Use the finance cluster team to facilitate innovative finance opportunities ~ Promote current alternative finance resources Moderate between various organizations to foster common thread that mirrors the EDC vision and mission > Board members communicate the Councils vision and mission to their respective organizations ~ Identify opportunities to incorporate economic development component element in their plans Ensure that our vision is an integral part of the GMA comprehensive plan > Board members communicate the vision and mission to their organizations planning process Propose and coordinate the economic development section of the comprehensive plans of the entire county ~ Review regulations impacting economic development >' Make recommendations to agencies when appropriate Drive collaboration of strategic planning initiatives within the community ~ Coordinate the review of agencies strategic plans ~ Identify opportunities for collaboration Strengthen the relationship with the tribes >. Engage tribal governments in economic developmem initiatives >' Conduct out reach visits to tribal communities Promote the interdependency between business, government, education and health care ~ Quantify the value of collaborative actions ~ Utilize Board of Directors to identify interdependency opportunities Strategies and Actions Acquire and leverage resources to execute the strategic plan ~ Secure additional funding resources ~ Create a list of people and agencies to assist in implementation of the plan ~' Encourage Board members to advocate for the strategic plan > Create and implement a fundraising strategy > Create and implement a legislative strategy > Identify and secure project management needs > Develop a knowledge management system > Export marketable components of the strategic plan Develop a Board of Directors whose members are active participants that engage in meeting the Roles and Responsibilities of the EDC Board of Directors ~. Institute an evaluation mechanism to measure the boards effectiveness in achieving the strategic plan ~' Track the Board members participation } Develop strategies to increase participation Leverage the capacity of the PDA and other regional initiatives > Participate in Olympic Regional economic partnerships ~. Ident/fy and connect oppommifies to further the strategic plan actions Increase private sector participation and investment ~ Promote the value of Council membership ?_ Build partnerships in strategic planning initiatives ~ Institute a annual membership campaign Stratel~ies and Actions Identify resources to implement elements of the plan )~ Secure sponsors and funding 3~ Utilize cluster expertise Recruit potential businesses from outside the community to relocate ~. Utilize cluster teams to identify targeted prospects ~' Collaborate with tourism marketing campaign >' Conduct on-site company visitations >- Participate in identified industry trade shows Lead a countywide effort to create a branding strategy >- Coordinate focus groups to gather input ~' Locate and utilize existing branding information )~ Identify and secure funding for implementation Use technology as a marketing tool ~. Develop a web portal >' Develop a community video )~ Provide electronic information Develop a communication strategy )~ Integrate public relation and marketing >- Establish a communication committee )~ Identify funding and sponsors to support implementation >- Leveraging the Board members to help implement the communications strategy 46 AGREEMENT THIS AGREEMENT is entered into this __ day of ,2004, by and between the City of Port Angeles, Washington, a municipal corporation, hereinafter called "City", and the Clallam County Economic Development Council, Inc., a non-profit corporation, hereinafter called "Contractor". WHEREAS, the City is a municipal corporation of the State of Washington authorized to contract for economic development services; and, WHEREAS, it is in the public interest for economic development activities to be performed that will enhance the economy and employment opportunities in the City of Port Angeles; and, WHEREAS, the City has need of research and assistance in regards to these and other aspects of its operations; NOW, THEREFORE, in consideration of the above representations and the mutual covenants and agreements herein, it is agreed by the parties as follows: 1. PERFORMANCE BY THE CONTRACTOR. A. General Goals. The Contractor shall use its capabilities to promote and enhance economic development and employment opportunities in the City in accordance with the mission and goals established by the Contractor's Board of Directors as set forth in the attached Exhibit "A". The Contractor shall use its resources to jointly market the facilities and capabilities of the City to new and existing businesses with the goals of increasing City revenues and general employment opportunities for City residents. - 1 - B. Business Retention, Expansion and Recruitment. (1) The Contractor shall work cooperatively with the City and shall serve as a general economic development research and reference service for the City. In this capacity the Contractor shall perform such functions as conducting ongoing basic market research, identification of target markets, provision of business retention, expansion and recruitment services aimed at existing businesses and target markets, participating with the City in the process of responding to inquiries, site selection consultation, and case management, regarding existing or new industries or other commercial ventures which seek information concerning the facilities and resources managed by the City or which may involve properties and/or infrastructure within the Port Angeles Urban Growth Area (UGA). (2) The Contractor shall, upon request, and at reasonable times and in a reasonable manner provide effective industrial marketing guidance to City staff and provide services in the development and execution of programs aimed at better planning, utilization, promotion, and advertisement' of community services, facilities, infrastructure, and property. (3) The Contractor shall maintain and enhance working relations with existing businesses to assist them with start-up and expansion needs, technical assistance, access to business counseling and financing resources including aid and assistance to at-risk businesses. (4) The Contractor shall assist the City in preparing replies to inquires received by the City or the Contractor regarding City facilities and resources or which may involve properties and/or infrastructure within the Port Angeles Urban Growth Area (UGA) relative to economic development retention and growth opportunities. (5) The Contractor shall assist the City in applying for and administering economic development related grants, including any potential to support the development of infrastructure. (6) The Contractor shall maintain a community profile specific to the greater Port Angeles area, which highlights demographic and development data customarily of interest to industrial/commercial developers. (7) The Contractor shall work with the City in the maintenance and periodic update of the commercial and industrial property and infrastructure databases for the Port Angeles vicinity. (8) The Contractor shall work with the City to research, identify, and implement the addition of new development incentive programs or packages as may be applicable to Port Angeles economic development efforts. - 2 - C. Prospect Management. The Contractor will be responsible for client services for industrial and business retention, expansion and/or relocation. The Contractor will represent the attributes for appropriate site locations within the City that meet the prospects criteria. In such dealings, the Contractor shall participate in the handling of prospects, in accordance with the following guidelines: (1) Contacts made directly to the Contractor or referred to Contractor by DCTED. (a) The Contractor will provide general information and other data requested by the prospect. Within 24 hours of being contacted regarding a prospect, the Contractor shall notify the City Manager, or his designee, by phone and/or e-mail, regarding details of the contact. (b) If the prospect indicates an interest in specific business locations, the Contractor shall notify other affected parties and property owners as appropriate, make appropriate introductions, and assist in follow-up marketing. (c) If the prospect requests confidentiality, the Contractor will keep the City Manager, or his designee, fully informed without revealing the identity of the prospect. (2) Contacts made directly to the Ci _ty. (a) The City shall rely on the Contractor to supply recruitment information and services as described in lA and lB. When the City receives a direct contact or is managing a development prospect and desires support from the Contractor, it need only request such assistance be made within a reasonable time frame, and Contractor will render such assistance. (3) Public Events, and Media Public events such as media conferences, ground breaking ceremonies, and ribbon cuttings will be coordinated with the City Manager or his designee, the siting jurisdiction, and other affected partners. D. The Contractor shall provide to the City and to such persons as the City m'Jy direct, free of additional charge, materials prepared by the Contractor. - 3 - E. The Contractor shall maintain records and report to the City as follows: (1) The Contractor shall maintain accounts and records that accurately reflect the revenues and costs for the Contractor's activities under this Contract. These financial records, and all records related to the performance of this Contract, shall be available for City inspection. (2) The Contractor shall provide the City with quarterly reports fully describing what work has been performed pursuant to this Contract, and including a current statement of revenues and costs. (3) The Contractor shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this Contract. (4) The Contractor shall provide the City with an annual budget, including current salaries and benefits for all employees and classifications of employees and shall notify the City within 30 days of any increases in salaries or benefits from the previous year. 2. PERFORMANCE BY THE CITY. A. For the "Core" services rendered by the Contractor, the City will provide, by payment in cash, the amount of $35,000 and, in-kind telephone service, in an amount not to exceed $2,500. B. Payment by the City shall be due upon receipt and acceptance by the City Manager of the Contractor's quarterly report as required under Paragraph 1E of this Contract. The Contractor will invoice the City for all quarterly payments. 3. TERM. This agreement shall be for a term of one year, commencing on January 1, 2004. 4. ASSIGNMENT. This agreement may not be assigned by either party to this agreement except by signed amendment. 5. BREACH. A. In the event of either party's material breach of the terms or conditions of this Contract, the non-breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching - zi - party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the parties' right to terminate this Contract or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the tennination of this Contract shall be deemed complete. 6. NON-DISCRIMINATION. A. The Contractor shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: B. The Contractor shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, C. The Contractor shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non- discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 7. DISPUTE RESOLUTION. Any disputes related to this Agreement that are not resolved by agreement of the City Manager and the Contractor's Executive Director shall be referred for determination by the City Council and the Contractor's Board of Directors. Any still unresolved disputes shall be referred to non- binding mediation by a mutually acceptable mediator. Venue of any lawsuit related to this Agreement shall be in Clallam County, Washington. 8. HOLD HARMLESS AND INSURANCE. The Contractor shall protect, defend, save harmless, and indemnify the City, its officers, agents, and employees from and against any and all claims, darnages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials, or supplies in connection with the performance of this Contract. The Contractor shall provide a Certificate of I~surance evidencing occurrence-based Commercial General Liability insurance with limits of no less than $1,000,000 combined single limit per occurrence, with the City shown as a named additional insured. 9. ENTIRE CONTRACT. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first herein above written. CITY OF PORT ANGELES CLALLAM COUNTY ECONOMIC DEVELOPMENT COUNCIL By: Mayor Richard Headrick President ATTEST: Becky J. Upton, City Clerk Vice President APPROVED AS TO FORM: Craig D. Knutson, City Attorney C:XLega~_B~k~pXAG~*~00~¢=~X~:-~00~ .~ -- 6 -- W A $ H ! N G T O N, U.S.A. CITY COUNCIL MEMO DATE: JANUARY 28, 2004 TO: CITY COUNCIL /..~/,, FROM: Timothy J. Smith, Economic Development Directo~/I'- SUBJECT: 2004 Contract with Port Angeles Downtown Association Summary: Consistent with the City' s continuing efforts toward downtown revitalization and the 2004 City Budget, staff has prepared the attached contract with the Port Angeles Downtown Association for the provision of services during the year 2004. The proposed contract provides for services and programs which will allow Port Angeles to continue as a member of the Washington State and National Main Street Programs. Recommendation: City Council authorize the Mayor to sign the attached contract with the Port Angeles Downtown Association for 2004. Background / Analysis: Consistent with the 2004 City Budget, staff has prepared the attached contract with the Port Angeles Downtown Association (PADA). The agreement outlines terms and conditions toward joint downtown revitalization efforts by the City and PADA. The contract for 2004 is largely unchanged from previous annual agreements and includes an emphasis on business retention and expansion efforts aimed at existing businesses as well as marketing and recruitment efforts targeting new business. Highlights of the 2004 agreement include: Organization In order to broaden community knowledge and involvement in downtown and to further mutual efforts to strengthen, rebuild, and revitalize the downtown Port Angeles, the PADA will employ the services of a full-time executive director to manage the Port Angeles Main Street Program in accordance with the Washington State Main Street and National Main Street Programs. Promotion The PADA will coordinate efforts at promoting and marketing downtown Port Angeles, and the City will facilitate such efforts by providing in-kind services in the form of staff assistance for setup and cleanup of special events. Design The PADA will coordinate and implement measures to improve the design qualities and physical appearance of downtown Port Angeles, including building facades, window displays, signage, public art and all other elements that contribute to the visual message about downtown Port 47 Angeles. The City will support the PADA's efforts by providing 50% matching funds to market and assist property owners interested in upgrading buildings (up to $300 per property or business). Economic Restructuring Through the Main Street Program, the PADA will assist retention and expansion efforts of existing businesses and the recruitment and location of new businesses in order to enhance the competitiveness of the downtown commercial core. The City will support the PADA's efforts by continuing to place downtown public infrastructure projects as a high priority. Parking Lot Management Pursuant to an existing agreement between the parties, the PADA will continue to manage the City-owned, offstreet parking lots in the downtown area, including landscape maintenance, pavement sweeping, insurance, seal coating and major asphalt repair. The City will facilitate the PADA's parking lot management activities by assisting with parking lot litter control, paint striping, minor asphalt maintenance, sign maintenance, weed control, wheel stop maintenance, stairway maintenance, and utility service costs associated with downtown parking lot safety and restroom use. The contract amount for the year 2004 ($17,250cash, plus in-kind support services towards litter/weed control, safety and holiday lighting, and restroom utilities and maintenance repairs), is the same as it was for 2003. The term of the proposed contact is proposed from January 1, 2004 to December 31, 2004. AGREEMENT THIS AGREEMENT is entered into this __ day of ,2004, by and between the City of Port Angeles ("City") and the Port Angeles Downtown Association ("PADA"). WHEREAS, the City is authorized by state law to render local social, cultural, recreational, educational, and governmental services and to engage in economic development activities; and WHEREAS, as the commercial hub of Port Angeles, the downtown area is vital to the economic health of the City; and WHEREAS, City government derives sales tax revenues from downtown businesses, which revenues would be enhanced by efforts to strengthen and revitalize the downtown area; and WHEREAS, the City of Port Angeles and the Port Angeles Downtown Association have previously cooperated in various activities for the purpose of maintaining and strengthening the existing economic base of downtown Port Angeles; and WHEREAS, City and PADA cooperative efforts have included the acquisition, development, maintenance and management of off street downtown parking lots, participation in the Washington State Main Street Program, the development, adoption and implementation of downtown sign regulations, downtown beautification projects, and other related activities; and WHEREAS, the City and the PADA find it necessary and desirable to enter into an agreement setting forth additional ways to further the mutual efforts to strengthen, rebuild, and revitalize the physical, economic, social and cultural environment in downtown Port Angeles; NOW, THEREFORE, in consideration of the above representations and the promises and covenants set forth herein, the parties hereby agree as follows: 1. PERFORMANCE BY THE PADA. A. ORGANIZATION AND COMMUNICATION. In order to broaden community knowledge and involvement in downtown and to further mutual efforts to strengthen, rebuild, and revitalize the downtown Port Angeles, the PADA will employ the services ora full-time executive director to manage the Port Angeles Main Street Program in accordance with the Washington State Main Street and National Main Street Programs, providing assistance in directing PADA organizational efforts, facilitating regularly scheduled meetings of the membership, coordinating activities, and the development and distribution of newsletters and other communication materials tO the membership and others in the community. ]~. PROMOTION. The PADA will coordinate efforts at promoting and marketing downtown Port Angeles, and the City will facilitate such efforts by providing inkind services in the form of staff assistance for setup and cleanup of special events, which services and assistance will be provided on a case-by-case basis with adequate advance notice and availability and subject to the discretion of the City Manager. C. DESIGN. The PADA will coordinate and implement measures to improve the design qualities and physical appearance of downtown Port Angeles, including building facades, window displays, signage, public art and all other elements that contribute to the visual message about downtown Port Angeles. The City will support the PADA's efforts by providing 50% matching funds to market and assist property owners interested in upgrading buildings (up to $300 per property or business). The City's financial support shall also be subject to the appropriation of funds in the City's annual budget and to receipt by the City of appropriate documentation that the projects will accomplish the purpose as stated herein. D. ECONOMIC RESTRUCTURING. Through the Main Street Program, the PADA will assist retention and expansion efforts of existing businesses and the recruitment and location of new businesses in order to enhance the competitiveness of the downtown commercial core. The City will support the PADA's efforts by continuing to place downtown City projects as a high priority. E. PARKING MANAGEMENT. Pursuant to an existing agreement between the parties, the PADA will continue to manage the City-owned, off street parking lots in the downtown area, including landscape maintenance, pavement sweeping, insurance, seal coating and major asphalt repair. The City will facilitate the PADA's parking lot management activities by assisting with parking lot litter control, paint striping, minor asphalt repair, sign maintenance, weed control, wheelstop maintenance, stairway maintenance, and utility service costs associated with downtown parking lot safety and restroom use, provided that the cost of such assistance shall not exceed $10,500 in the form of inkind services, subject to the discretion of the City Manager and consistent with the City's annual budget. F. REPORTING. The PADA shall maintain records and report to the City as follows: (1) The PADA shall maintain accounts and records that accurately reflect the revenues and costs for the activities under this Contract. These financial records, and all records related to the performance of this Contract, shall be available for City inspection. (2) The PADA shall provide the City with quarterly reports fully describing what work has been performed pursuant to this Contract, and including the Washington Downtown Revitalization Services Managers Quarterly Report as submitted to the State of Washington consistent with the Washington State Main Street Program. (3) The PADA shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this Contract. (4) The PADA shall provide the City with an annual budget. 2. PERFORMANCE BY THE CITY. A. For the services outlined under paragraphs lA - 1E rendered by the PADA, the City will provide, by quarterly payments, the total amount of $17,250. B. Payment by the City shall be due upon receipt and acceptance by the City Manager of the PADA's quarterly report as required under paragraph 1F of this contract. The PADA will invoice the City for all quarterly payments. 3. RELATIONSHIP. The relationship of the PADA and the City shall be that of independent contracting entities. The PADA will be responsible for its officers, members and employees, and the City will be responsible for its officials and employees, while they are performing services pursuant to this agreement. 4. HOLD HARMLESS AND INSURANCE. The PADA shall indemnify, defend, and hold harmless the City, its officers, employees and agents, from any and all claims, injuries, damages, losses or suits, including attorney's fees arising out of or in connection with the performance of this agreement. The PADA shall provide a Certificate of Insurance evidencing occurrence-based Commercial General Liability insurance with limits of no less than $1,000,000 combined single limit per occurrence, with the City shown as a named additional insured. 5. TERM. The term of this agreement shall be from January 1, 2004 to December 31, 2004. 6. NON-DISCRIMINATION. A. The Contractor shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: B. The Contractor shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, C. The Contractor shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non- discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. IN WITNESS WHEREOF, the City and the PADA have executed this agreement to take effect on the date and year first written above. CITY OF PORT ANGELES PORT ANGELES DOWNTOWN ASSOCIATION By By RICHARD HEADRICK, MAYOR Title G 5Legal_BackupLa. G RE EM ENTS&CONTRACTS'4'ADA-2003 52 AGREEMENT THIS AGREEMENT is entered into this __ day of ,2004, by and between the City of Port Angeles ("City") and the Port Angeles Downtown Association ("PADA"). WHEREAS, the City is authorized by state law to render local social, cultural, recreational, educational, and governmental services and to engage in economic development activities; and WHEREAS, as the commercial hub of Port Angeles, the downtown area is vital to the economic health of the City; and WHEREAS, City government derives sales tax revenues from downtown businesses, which revenues would be enhanced by efforts to strengthen and revitalize the downtown area; and WHEREAS, the City of Port Angeles and the Port Angeles Downtown Association have previously cooperated in various activities for the purpose of maintaining and strengthening the existing economic base of downtown Port Angeles; and WHEREAS, City and PADA cooperative efforts have included the acquisition, development, maintenance and management of offstreet downtown parking lots, participation in the Washington State Main Street Program, the development, adoption and implementation of downtown sign regulations, downtown beautification projects, and other related activities; and WHEREAS, the City and the PADA find it necessary and desirable to enter into an agreement setting forth additional ways to further the mutual efforts to strengthen, rebuild, and revitalize the physical, economic, social and cultural environment in downtown Port Angeles; NOW, THEREFORE, in consideration of the above representations and the promises and covenants set forth herein, the parties hereby agree as follows: 1. PERFORMANCE BY THE PADA. A. ORGANIZATION AND COMMUNICATION. In order to broaden community knowledge and involvement in downtown and to further mutual efforts to strengthen, rebuild, and revitalize the downtown Port Angeles, the PADA will employ the services of a full-time executive director to manage the Port Angeles Main Street Program in accordance with the Washington State Main Street and National Main Street Programs, providing assistance in directing PADA organizational efforts, facilitating regularly scheduled meetings of the membership, coordinating activities, and the development and distribution of newsletters and other communication materials to the membership and others in the community. B. PROMOTION. The PADA will coordinate efforts at promoting and marketing downtown Port Angeles, and the City will facilitate such efforts by providing inkind services in the form of staff assistance for setup and cleanup of special events, which services and assistance will be provided on a case-by-case basis with adequate advance notice and availability and subject to the discretion of the City Manager. C. DESIGN. The PADA will coordinate and implement measures to improve the design qualities and physical appearance of downtown Port Angeles, including building facades, window displays, signage, public art and all other elements that contribute to the visual message about downtown Port Angeles. The City will support the PADA's efforts by providing 50% matching funds to market and assist property owners interested in upgrading buildings (up to $300 per property or business). The City's financial support shall also be subject to the appropriation of funds in the City's annual budget and to receipt by the City of appropriate documentation that the projects will accomplish the purpose as stated herein. - 1 - D. ECONOMIC RESTRUCTURING. Through the Main Street Program, the PADA will assist retention and expansion efforts of existing businesses and the recruitment and location of new businesses in order to enhance the competitiveness of the downtown commercial core. The City will support the PADA's efforts by continuing to place downtown City projects as a high priority. E. PARKING MANAGEMENT. Pursuant to an existing agreement between the parties, the PADA will continue to manage the City-owned, off street parking lots in the downtown area, including landscape maintenance, pavement sweeping, insurance, seal coating and major asphalt repair. The City will facilitate the PADA's parking lot management activities by assisting with parking lot litter control, paint striping, minor asphalt repair, sign maintenance, weed control, wheelstop maintenance, stairway maintenance, and utility service costs associated with downtown parking lot safety and restroom use, provided that the cost of such assistance shall not exceed $10,500 in the form of inkind services, subject to the discretion of the City Manager and consistent with the City's annual budget. F. REPORTING. The PADA shall maintain records and report to the City as follows: (1) The PADA shall maintain accounts and records that accurately reflect the revenues and costs for the activities under this Contract. These financial records, and all records related to the performance of this Contract, shall be available for City inspection. (2) The PADA shall provide the City with quarterly reports fully describing what work has been performed pursuant to this Contract, and including the Washington Downtown Revitalization Services Managers Quarterly Report as submitted to the State of Washington consistent with the Washington State Main Street Program. (3) The PADA shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this Contract. (4) The PADA shall provide the City with an annual budget. 2. PERFORMANCE BY THE CITY. A. For the services outlined under paragraphs lA - 1E rendered by the PADA, the City will provide, by quarterly payments, the total amount of $17,250. B. Payment by the City shall be due upon receipt and acceptance by the City Manager of the PADA's quarterly report as required under paragraph 1F of this contract. The PADA will invoice the City for all quarterly payments. 3. RELATIONSHIP. The relationship of the PADA and the City shall be that of independent contracting entities. The PADA will be responsible for its officers, members and employees, and the City will be responsible for its officials and employees, while they are performing services pursuant to this agreement. 4. HOLD HARMLESS AND iNSURANCE. The PADA shall indemnify, defend, and hold harmless the City, its officers, employees and agents, from any and all claims, injuries, damages, losses or suits, including attorney's fees arising out of or in connection with the performance of this agreement. The PADA shall provide a Certificate of Insurance evidencing occurrence-based Commercial General Liability insurance with limits of no less than $1,000,000 combined single limit per occurrence, with the City shown as a named additional insured. - 2 5. TERM. The term of this agreement shall be from January 1, 2004 to December 31, 2004. 6. NON-DISCRIMINATION. A. The Contractor shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: B. The Contractor shall maintain open hiring and employment practices and will welcome applications for emplo3qnent in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, C. The Contractor shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non- discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 7. DISPUTE RESOLUTION. Any disputes related to this Agreement that are not resolved by agreement of the City Manager and the PADA's Executive Director shall be referred for determination by the City Council and the PADA Board of Directors. Any still unresolved disputes shall be referred to non-binding mediation by a mutually acceptable mediator. Venue of any lawsuit related to this Agreement shall be in Clallam County, Washington. IN WITNESS WHEREOF, the City and the PADA have executed this agreement to take effect on the date and year first written above. CITY OF PORT ANGELES PORT ANGELES DOWNTOWN ASSOCIATION By. By RICHARD HEADRICK, MAYOR Title G:\LegaI_Backup~_GREEMENTS&CONTKACTS\PADA-2004,wpd (February 2, 2004) CITY COUNCIL MEETING Port Angeles, Washington January 20, 2004 CALL TO ORDER - Mayor Headrick called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Munro, Pittis, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, D. McKeen, T. Riepe, G. Kenworthy, S. McLain, D. Dickson, M. Hall, T. Smith, and D. Ireland. Public Present: R. Peterson, T. Shook, D. & S. Miller, M. Meyer, J. Wilson, P. Lamoureux, J. Heckman, O. Campbell, and C. Kidd. All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilman Pittis. ALLEGIANCE: PUBLIC CEREMONIES, Retirement Proclamation and Plaque Presentation - Detective Mike Hall: Mayor PRESENTATIONS AND Headrick and Police ChiefRiepe honored Detective Mike Hall with a proclamation and PROCLAMATIONS: plaque for his retirement after 29 years in law enforcement. Detective Hall introduced his family, and ChiefRiepe announced that Detective Hall has accepted the position Retirement Proclamation of Chief of Security at Olympic Medical Center. and Plaque Presentation - Detective Mike Hall WORK SESSION: None. LATE ITEMS TO BE Jesse Wilson, 1025 W. 11th Street, President of the Clallam County Citizens for Safe PLACED ON THIS OR Drinking Water, prepared to make comments regarding fluoride alternatives; however, FUTURE AGENDAS: Attorney Knutson discouraged the continuation of his commentaries in view of the upcoming appeal that is anticipated. Mary Meyer, 1504 McDonald, sought clarification as to whom documents on fluoride alternatives should be submitted; Attorney Knutson suggested they be submitted to staff. Paul Lamoureux, 602 Whidby, sought recognition for Bob Stepp, urged caution on City involvement in certain mal~ers, and discussed best management practices. Peter Ripley, Port Angeles Journal, suggested that a memorial service be held at the graving dock, something which Mayor Headrick indicated is being planned by the State and the Elwha Tribe. Mr. Ripley asked for status reports on the Rayonier site and the Gateway project, both of which were provided by Manager Quinn. 53 - I - CITY COUNCIL MEETING January 20, 2004 FINANCE: 1. Contract with Chamber of Commerce for 2004 Tourism Promotion Services: Contract with Chamber of Economic Development Director Smith presented the 2004 contract with the Chamber Commerce for 2004 of Commerce for tourism promotion services. As proposed, the contract is for a total Tourism Promotion of $238,215, with $55,000 allocated for the Visitor Center, $527.00 for Chamber Services membership dues, and $182,688 for tourism promotion services. The latter figure represents expenditures for special events and a potential capital project in the form of a new mural up to $10,000. Mr. Smith indicated this is a typical annual contract that was included in the 2004 adopted budget. However, he pointed out that there had been a shortfall in revenue for 2003, so the new contract is marginally less than was originally recommendedby the Lodging Tax Advisory Committee and approved by the Council in the 2004 budget. Following a meeting he held with Finance Director Ziomkowski and Chamber Director Russ Veenema, the contract was developed at $5,117 less. Discussion followed, and Mr. Smith indicated that the contract amount also included an allocation of $20,000 for Parks & Recreation. Councilmember Rogers moved to authorize the Mayor to sign the contract with the Port Angeles Chamber of Commerce for 2004 tourism information and promotion services and capital projects in the amount of $238,215. The motion was seconded by Councilman Braun. Chamber of Commerce Director Russ Veenema advised the Council that he would continue with the practice of providing the Council with quarterly updates on these expenditures. Councilman Munro inquired as to 2004 projections, and Mr. Veenema responded that nationwide forecasts for 2004 tourism are quite positive, and he was hopeful this part of the country would be consistent with the national predictions. As the economy grows, people feel more comfortable with travel. Manager Quinn added that the 2003 experience was $28,000 less than amended in the budget, and he noted the revenues for the last half of the year exceeded the same months for the prior year. He indicated the City is looking positively toward 2004. Mr. Veenema expressedthe hope that he could return to the Council in August or September to revise the budget. A vote was taken on the motion, which carried unanimously, Consultant Agreement with 2. Consultant Agreement with Parametrix, Inc., for 2004 Engineering Services: Parametrix, Inc., for 2004 Engineering Services Deputy Director of Engineering Services Kenworthy presented information pertinent to the proposed consultant agreement with Parametrix, noting that Parametrix has been working on Landfill engineering, as well as support engineering at the Wastewater Treatment Plant. The consultant, along with the City, has been heavily involved with the County and the City of Sequim with regard to a transfer station, and the City has been very pleased with the consultant's support. Councilman Braun suggested the dollar amount for the contract should have a "not to exceed" amount specified, and Councilman Braun then moved to authorize the Mayor to sign an Agreement for Professional Services with Parametrix in an amount not to exceed $501,532.00 and proceeding with Tasks 1 - 6. The motion was seconded by Councilmember Rogers and carried unanimously. Amendment No. 3 to 3. Amendment No. 3 to Consultant Agreement with Skillings-Connolly for Consultant Agreement with Engineering Services: Skillings-Connolly for Engineering Services Deputy Director Kenworthy presented the amendment to the contract with Skillings- Counolly for 2004 engineering services. The consultant designed the extension of the water transmission line from the Peabody Reservoir across Peabody Creek, but the bids for the project had to be rejected. The City is now adding to that project and plans to rebid in the spring. Other work will involve sewer replacement in Park Avenue from Race to Porter Streets, which is part of gaining additional sewer capacity to serve the Campbell/Porter area. Deputy Director Kenworthy indicated that other work will involve the provision of sewer and storm design to eliminate Pump Station No. 1 in order to convert to~d~ravity system. He stated that Skillings-Connolly has proven to -2- CITY COUNCIL MEETING January 20, 2004 Amendment No. 3 to be very efficient as an addition to staff, and the Utility Advisory Committee has Consultant Agreement with reviewed the amendment and recommended approval. Skillings-Cormolly for Engineering Services Discussion followed, and Councilman Pittis inquired as to why the City is having a (Cont'd) consultant design the gravity system. Deputy Director Kenworthy responded it is due to lack of staff, and he further explained project demands on staff. Councilmember Rogers indicated the Utility Advisory Committee had discussed staffcapacity and when it is or is not appropriate to use consultants in view of long termplans for projects. The issue of timing on projects was addressed, and Councilman Piths asked if the issue of timing is what is driving the use of consultants,particularly as relates to the potential development in the Campbell/Porter area. Manager Quinn acknowledged that tinting on this particular project is critical, as it is hoped the application process on a development proposal can be completed in 120 days. Councilman Williams referenced the vicinity map on Page 15 of the packet, noting the graphic indicating sewer replacement. He asked if the line is from Pump Station No. 1 to Pump Station No. 3, and Deputy Director Kenworthyresponded in the affu'mative. He further described the pumping process, and Councilman Williams asked what measures had been incorporated into the contract as relates to the Tribe. Deputy Director Kenworthy indicated there will be a full review during the penmtting process, and the consultant will be in full contact with the Tribe to assure continuity on the project. Councilman Williams felt it important that certain measures be taken in order to avoid a repeat of the situation with the Department of Transportation across the street. Deputy Director Kenworthy indicated that, if an issue should arise, the City could pursue other options. Although more difficult and less cost effective, the City could choose the route along the industrial water line and could possibly hang the line from the industrial water line. Councilman Williams then inquired as to an escape clause in the contract, and Deputy Director Kenworthy responded there is a termination clause by mutual agreement. He emphasized the factthat trenching for a project like this is not as critical as a mass excavation. He reminded the Council that the Tribe has been involved in other City projects in the past. Attorney Knutson briefly reviewed the termination clause in the contract and stated his confidence that the consultant will stop work if told to do so. Councilman Pittis moved to authorize the Mayor to sign Amendment No. 3 to the Agreement for Professional Services with Skillings-Connolly, increasing the total contract amount from $256,938 to an amount not to exceed $299,059, which is an increase of $42,120. The motion was seconded by Councilmember Erickson. Councilman Williams indicated he would support the motion based on the discussion held regarding his concerns as to cultural heritage. A vote was taken on the motion, which carried unanimously. At this time, Mayor Headrick recognized the presence of former Councilman Campbell and his wife in the audience. Mr. Campbell, 820 Milwaukee Drive, approached the podium and indicated he would be speaking later in the meeting with regard to the 2004 Comprehensive Plan update. Amendment No. 1 to 4. Amendment No. 1 to Consultant Agreement with Brown & Caldwell for Consultant Agreement with Engineering Services: Brown & Caldwell for Engineering Services Deputy Director Kenworthy presented information pertinent to the amendment to the agreement with Brown & Caldwell, noting Brown & Caldwell has done the majority of the wastewater engineering services over the years and has performed quite well. There are several tasks that need to be completed, one of which is to assist the City in Olympia on the matter of combined sewer overflows. He reviewed the task list and indicated the agreement had been recommended for approval by the Utility Advisory Committee. Councilmember Rogers referenced the task list, noting the importance of the individual tasks. Councilman Piths noted Task #5 and inquired as to its 55 - 3 - CITY COUNCIL MEETING January 20, 2004 Amendment No. 1 to importance, and Deputy Director Kenworthy responded it is very important in view of Consultant Agreement with the fact the City has exceeded the trigger of 85% on numerous occasions. Following Brown & Caldwell for further brief discussion, Councilmember Rogers moved to authorize the Mayor to Engineering Services sign Amendment No. 1 to the Agreement for Professional Services with Brown & (Cont'd) Caldwell, increasing the total contract amount from $159,920 to an amount not to exceed $391,141. Councilman Braun seconded the motion, which carried unanimously. Economic and Engineering 5. Economic and Engineering Services Agreement, Solid Waste Rate Study: Services Agreement, Solid Waste Rate Study Deputy Director of Power Systems McLain discussed the transition of the Solid Waste Utility into a transfer station/long haul facility in 2006. He indicated the last rate analysis was conducted in 2001, and no changes were made at that time. As a separate issue, the minimumlandfill tipping fee was changed in March of 2002 from $2.00 to $7.00. With the considerable changes taking place, stafffelt it would be prudent to conduct a rate analysis at this time. Deputy Director McLain reviewed two different scenarios, the first of which covers the period from 2004 to 2006, and involves pre- closure operations and overall revenue requirements for collections and land filling. It will also review previous funding assumptions for the closure fund and the post- closure fund, both of which are required by law as part of the closure of the ceils. Based on funding provided, it is anticipated that both funds will be fully funded this year. Mr. McLain reviewed the second scenario, which involves operations after closure, to include collections, transfer station operations, and long hauling. He indicated this scenario will be based on a City-operated facility in order to provide a baseline for operational costs when a Request for Proposal for privatization is solicited later in the year relative to the transfer station and long hauling. The study will also provide necessary information for the development of Requests for Qualifications and Requests for Proposals, and the estimatedbudget is $25,000, with a $3,000 contingency subject to City Manager approval. Discussion ensued, and Deputy Director McLain responded to an inquiry from Councilman Pittis that the financial information needed for Scenario #2 would be provided by Parametrix. Following further brief discussion, Councilman Braun moved to authorize the Mayor to sign an agreement with Economic and Engineering Services for a comprehensive rate study for the Solid Waste Utility and authorize the City Manager to issue changes to the scope of work in an amount not to exceed $28,000. Councilmember Rogers seconded the motion, which carried unanimously. CONSENT AGENDA: Couneilmember Eriekson moved to accept the Consent Agenda, to include: 1.) City Council Minutes of January 6, 2004; 2.) Expenditure Approval List - January 9, 2004 - $1,030,502.14; and 3.) Appointments and Reappointments to City Boards, Commissions, and Comm/ttees. The motion was seconded by Councilman Munro and carried unanimously. CITY COUNCIL Councilmember Rogers reported it was a banner week with the opening of the Skills COMMITTEE Center, the ceremony for the Centers of Excellence, and the CERB approval of funding REPORTS & for aquaculture and cold storage feasibility studies. She participated in an evaluation CALENDAR: of where Washington schools rank as relates to K-12 and higher education. Councilman Braun attended the dedication of the Skills Center, a meeting of the Real Estate Committee, and the open house on the 8th Street Bridges. Councilman Pittis, on the matter of the 8th Street Bridges, felt the public had an expectation that all questions would be answered at the open house. He encouraged everyone to engage the staffand consultants so that the answers to the questions can be obtained. Councilmember Rogers indicated there is an Elwha Dam meeting on a Thursday in February, but she was uncertain as to the date. Manager Quinn offered to follow up on 56 4 CITY COUNCIL MEETING January 20, 2004 CITY COUNCIL the meeting. Discussion was held concerning the need for a special Council meeting COMMITTEE to address the 8th Street Bridges project. It was agreed that the special meeting will be REPORTS & held on Friday, March 12, 2004, 4:00 p.m. - 6:00 p.m. Councilman Piths felt it would CALENDAR: (Cont'd) be worthwhile to invite members of the City's Boards and Commissions. ORDINANCES NOT Changes to Chapter 14.05, Electrical Code, City of Port Angeles Municipal Code: REQUIRING PUBLIC HEARINGS: Deputy Director Kenworthy introduced the proposed changes to the Electrical Code of the City, and Light Operations Manager Ireland summarized the specific changes in Changes to Chapter 14.05, order to reduce requirements that exceed the Washington State and National Electric Electrical Code, City of Codes. The proposed changes are also intended to clarify the permitting process. In Port Angeles Municipal the ensuing discussion, a question was raised specific to Page 2 of the Ordinance, Code Section 14.05.160D., containing the phrase "with a locked gate or not gate". Ordinance No. 3154 Operations Manager Ireland indicated the phrase should read, "with a locked gate or no gate", so the Ordinance should be corrected accordingly. Following further brief discussion, Mayor Headrick read the Ordinance by title, entitled ORDINANCE NO. 3154 AN ORDINANCE of the City of Port Angeles, Washington, amending the City's electrical code to be consistent with current state and national electrical code provisions and current permit processing needs and amending Ordinances 2552 and 3085, as amended, and Chapters 3.70 and 14.05 of the Port Angeles Municipal Code. Councilmember Erickson moved to adopt the Ordinance as read by title. The motion was seconded by Councilman Pittis, which carried unanimously. Break Mayor Headrick recessed the meeting for a break at 7:25 p.m. The meeting reconvened at 7:45 p.m. PUBLIC HEARINGS - Municipal Code Amendments - MCA 03-02 - City of Port Angeles : Minor amendments OTHER: and corrections to Titles 1 I, 16, 17, and 18 of the Port Angeles Municipal Code and to the Planning Commission's By-Laws: Municipal Code Amendments - MCA 03-02 Community Development Director Collins introduced the proposed Municipal Code City of Port Angeles Amendments, offering clarification that the Planning Commission By-Lawswere not Ordinance No. 3155 in need of Council approval. He indicated the public hearing had been continued in order to allow sufficient time for comment from the Washington Community, Trade and Economic Development; no input was submitted by CTED. Director Collins distributed copies of a proposed redefinition of height, as this issue was discussed in depth by the Community & Economic Development Committee. It was felt further clarification was needed to make it easier for the public to understand what their neighborhood might look like after further development. Mayor Headrick opened the public hearing at 7:48 p.m. There being no public testimony, the public heating was closed at 7:48 p.m. Discussion ensued, and Director Collins informed the Council that the proposed changes were intended to increase public understanding. Mayor Headrick read the Ordinance by title, entitled ORDINANCE NO. 3155 AN ORDINANCE of the City Council of the City of Port Angeles, Washington, amending City land use ordinances to be consistent with other City ordinance provisions and recent changes in State Law, to provide definitions and clarification of existing regulations, and to streamline the permitting process, and amending Ordinances 493, 1631, 1709, and 2911, as amended, and Chapters 11.16, 16.08, 57 - 5- CITY COUNCIL MEETING January 20, 2004 Municipal Code and 18.02 and Title 17 of the Port Angeles Municipal Code. Amendments - MCA 03-02 City of Port Angeles Councilman Braun moved to adopt the Ordinance as read by title, citing Findings Ordinance No. 3155 1 - 9 and Conclusions 1 - 3, as set forth in Exhibit "A', which is attached to and (Cont'd) becomes a part of these minutes. Couneilmember Erickson seconded the motion, which carried unanimously. Clerk's Note: Later in the meeting, Councilman Williams returned to the matter of the Municipal Code amendments, as he noticed that the table referenced as Exhibit A contained incorrect information relative to the lighting of signs per site for Bed and Breakfasts. Therefore, Councilman Williams moved to amend the previous motion to include a correction to the lighting of signs per site for Bed and Breakfasts to read "5 sq. ft. indirectly lit", as referenced in Table A, Exhibit A. The motion was seconded by Councilman Pittis and carried unanimously. RESOLUTIONS: Resolution Encouraging Public Participation for Review of the City's Comprehensive Plan: Resolution Encouraging Public Participation for Community Development Director Collins introduced the Resolution establishing how Review of City's and when the general public may get involved in the Comprehensive Plan process for Comprehensive Plan the ten-year review as mandated by the Growth Management Act. The last major Resolution No. 1-04 change was accomplished in 1994, and the City is now required to conduct such a review every seven years. He noted that the public participation program was attached as an exhibit to the Resolution. Orville Campbell, 820 Milwaukee Drive, addressed the Council on behalf of the Citizens Advisory Committee for the purpose of sharing the committee process with the Council. Commending the City Council for appointing this committee, Mr. Campbell listed the members of the advisory committee and noted that two meetings have been held to determine ways of engaging the public in the Comprehensive Plan update. Emphasizing that everyone has a voice in the upcoming changes, Mr. Campbell delineated the committee's goals, the first of which is to make sure that as many people as possible from the community are engaged in the process. The second goal is to elicit as many ideas, visions, concerns, and opportunities as possible from the public. The kickoff will be a "2020 Vision Week" scheduled for February 9 - 12, which will involve heavypublicity in order to gain as much involvement as possible. Mr. Campbell mentioned other means by which the public will be notified, indicating there will be four days for the citizens to come and obtain information about the Comprehensive Plan update and to provide input. The focus is to recognize that different people have different times in which they can participate in such an activity, as it is important to be certain that the citizens have some time to attend the event, take advantage of the information, and make their views known. Subsequently, the committee will conduct a series of meetings in which the citizens will have an opportunity to discuss their desired changes and solutions to problems. Once all of the information is gathered, the committee will distill the information into what they view as the revised plan. Councilmember Rogers indicated the Community & Economic Development Committee reviewed the participation plan and was impressed with the commitment being made to the process. Mayor Headrick read the Resolution by title, entitled RESOLUTION NO. 1-04 A RESOLUTION of the City Council of the City of Port Angeles, Washington, approving a public participation program for the City of Port Angeles 2004 Comprehensive Plan Update in compliance with the Growth Management Act of the State of Washington. 58 - 6- CITY COUNCIL MEETING January 20, 2004 Resolution Encouraging Councilman Pittis moved to pass the Resolution as read by title. The motion was Public Participation for seconded by Councilmember Erickson and carried unanimously. Review of City's Comprehensive Plan Resolution No. 1-04 (Cont'd) OTHER 1. Interlocal Agreement with Clallam Transit for Condemnation Legal CONSIDERATIONS: Representation: Interlocal Agreement with Attorney Knutson presented the agreement between the City and Clallam Transit for Clallam Transit for the City Attorney to cooperate with the attorney for Clallam Transit in the Condemnation Legal condemnation actions filed or to be filed on the Gateway Project. It is intended that the Representation City Attorney be involved so that he can keep the City Council and the City Manager informed as to the progress of the litigation. Attorney Knutson indicated that Clallam Transit is taking the lead on the project and the lawsuits, but there could be some involvement on the part of the City Attorney based on Transit's requests and the City Attorney's time restraints. Councilman Pittis inquired as to whether there is a possibility for reimbursement of the City Attorney's time through the project grant funds, and Attorney Knutson indicated he would check. Couneilmember Eriekson moved to authorize the Mayor to sign the Interlocal Agreement with Clallam Transit for Condemnation Legal Services. The motion was seconded by Councilmember Rogers and carried unanimously. Jack Heckman, 647 Black Diamond Road, approached the podium and read an e-mail sent by his father on the matter of negotiations and possible condemnation of his property in conjunction with the Gateway Project. Mr. Heckman assured the Council he would provide copies of the document for the City's records. When asked if he had a response, Attorney Knutson indicated there would be legal issues in the litigation and, if the matter does proceed to court, then those issues will be decided by a Judge. Mr. Heckman felt the proceedings for condemnation had been authorized when the Heckman's haven't been given the opportunity to complete negotiations. Attorney Knutson clarified that the Council's action this evening merely authorizes the City Attorney to be involved in order to keep the City Council informed on the matter, and that the property could still be acquired by agreement of the parties. City Council Committee 2. City Council Committee Assignments: Assignments The members of the City Council reviewed the various committee assignments and agreed to minor changes. The City Clerk will provide updated information to the Council. 2004 City Goals - 3. 2004 City Goals - Community Work Plan: Community Work Plan Manager Quinn presented the 2004 City Goals and Community Work Plan, asking for Council approval. Councilman Pittis urged the use of Spell Check and suggested that acronyms be avoided. Councilmember Erickson moved to approve the 2004 City Goals and Community Work Plan, incorporating the changes proposed. The motion was seconded by Councilman Pittis and carried unanimously. PUBLIC HEARINGS - None. QUASI-JUDICIAL: INFORMATION: Manager Quiun reported he had been contacted by the Sequim City Manager, suggesting that a joint meeting of the two City Councils be scheduled. Manager Quinn offered to work with Manager Elliott in order to scheduled such a meeting. 59 -7- CITY COUNCIL MEETING January 20, 2004 EXECUTIVE SESSION: The meeting adjourned to Executive Session at 8:38 p.m. to discuss one item of real estate and one item of litigation for approximately 30 minutes. RETURN TO OPEN The meeting returned to Open Session at 9:10 p.m. Concerning the Bonneville Power SESSION: AdmmistrationLitigation Settlement, Councilmember Erickson moved to authorize the Mayor and the attorney of record to sign the appropriate documents in support of the settlement agreement related to the 2001 BPA rate case litigation. The motion was seconded by Councilman Braun and carried unanimously. ADJOURNMENT: The meeting was adjourned at 9:10 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 6O CITY COUNCIL SPECIAL MEETING Port Angeles, Washington January 27, 2004 CALL TO ORDER - Mayor Headrick called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 6:00 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Munro,.Pittis, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Sr. Assistant Attorney Dickson, M. Coo_nelly, and T. Smith. Public Present: None. EXECUTIVE SESSION: The meeting adjourned to Executive Session at 6:00 p.m. to discuss an item of real estate for approximately one hour. RETURN TO OPEN The meeting returned to Open Session at 7:15 p.m. SESSION: ADJOURNMENT: The meeting was adjourned at 7:15 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 61 62 ., ~',~. Date: 1/28/04 City of Port Angeles City Council Expenditure Report '~'~' From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount BLUE LINE LEARNING GROUP INC CD-Rom Training courses 001-0000-237.00-00 -16.98 COIN SECURITY SYSTEMS INC Locker locks,keys 001-0000-237.00-00 -43.82 EMBLEM ENTERPRISES I NC Patches 001-0000-237.00-00 -10.83 FIRST LINE LLC Safety gloves 001-0000-237.00-00 -18.04 INDUSTRIAL CASTER & WHEEL CO Casters 001-0000-237.00-00 -34.08 JPMORGANCHASE Books,Money subscription 001-0000-237.00-00 -3.28 Toner cartridges 001-0000-237.00-00 -24.60 QUILL CORPORATION Toner cartridge 001-0000-237.00-00 -6.57 Toner cartridges 001-0000-237.00-00 -9.51 Foot rest,labels 001-0000-237.00-00 -5.38 Monitor stand 001-0000-237.00-00 -3.28 TASER INTERNATIONAL Taser handle 001-0000-237.00-00 -2.05 Division Totah -$178.42 Department Total: -$178.42 AWC-ASSN OF WASHINGTON CITIES 2004 Legislative Conf 001-t 160-511.43-10 190.00 OLYMPIC PAPER & SUPPLY CO Bowls,spoon,fork,plate 001-1160-511.31-01 139.51 Legislative Mayor 8, Council Division Total: $329.51 Legislative Department Total: $329.51 AWC-ASSN OF WASHINGTON CITIES 2004 Legislative Conf 001-1210-513.43-10 95.00 J PMORGANCHASE Business meals 001-1210-513.43-10 79.65 OLYMPIC REGION CLEAN AIRAGCY ANNUAL ASSESSMENT @ .3752 001-1210-513.49-10 6,915.00 PACIFIC OFFICE EQUIPMENT INC Jan Lease agre-NUP08604 001-1210-513.48-10 32.46 Service HP Fax 900-C3510A 001-1210-513.48-10 59.51 Service HP Fax 900-C3510A 001-1210-513.48-10 86.56 PORT ANGELES CITY TREASURER Council cookies 001-1210-513.31-01 11.38 TELECOM LABS INC Monthly maintenance-Feb 001-1210-513.42-10 31.12 WASHINGTON (DIS), STATE OF Scan chgs-December 001-1210-513.42-10 23.88 City Manager Department City Manager Office Division Total: $7,334.56 SWAIN'S GENERAL STORE INC Swain's gift card 001-1211-513.31-01 25.00 City Manager Department Customer Commitment Division Total: $25.00 HEALTHFORCE OCCMED BILLING DEPT Medical test-Sundin 001-1220-516.41-31 49.00 MARRA PHD, HERBERT A Psych evaluations 001-1220-516.4'1-3'1 600.00 OLYMPIC STATIONERS INC Calendar 001-1220-516.31-01 4.57 PORT ANGELES CITY TREASURER Negotiation lunches 001-1220-516.43-10 28.41 PRIMA-PUBLIC RISK MGMT ASSN Member fees 2004 001-1220-516.49-01 310.00 SCOTT MD, ROBERT L Medical tests 001-1220-516.41-31 257.00 TELECOM LABS INC Monthly maintenance-Feb 001-1220-516.42-10 31.12 UNITED PARCEL SERVICE Shipping chgs-Dec 001-1220-516.42-10 3.45 WASHINGTON (DIS), STATE OF Scan chgs-December 001-1220-516.42-10 23.42 City Manager Department Human Resources Division Total: $1,306.97 DUNGENESS COMMUNICATIONS INC Municipal code update 001-1230-514.41-50 90.00 PENINSULA DAILY NEWS Vendor lists 001-1230-514.44-10 20.70 b3 Page 1 Date: 1/28/04 City of Port Angeles City Council Expenditure Report '~' From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount PENINSULA DAILY NEWS... Ordinance Summary 3152 001-1230-514.44-10 26.10 Ordinance Summary #3153 001-1230-514.44-10 23.40 TELECOM LABS INC Monthly maintenance-Feb 001-1230-514.42-10 15.56 WASHINGTON (DIS), STATE OF Scan chgs-December 001-1230-514.42-10 1.95 WMCA -WA MNCPL CLERKS ASSN CONF REG - BECKY UPTON 001-1230-514.43-10 325.00 City Manager Department City Clerk Division Total: $502.71 City Manager Department Department Total: $9,169.24 UNITED WAY OF CLALLAM COUNTY 4th Qtr Funding,Adm fee 001-1390-519.49-71 30,638.25 City Manager Dept Community Service Division Total: $30,638.25 City Manager Dept Department Total: $30,638.25 JPMORGANCHASE Books,Money subscription 001-2010-514.31-01 43.23 OLYMPIC STATIONERS INC Paper 001-2010-514.31-01 43.82 TELECOM LABS INC Monthly maintenance-Feb 001-2010-514.42-10 31.12 WA CITY/COUNTY MGT ASSOCIATION Member Dues-2004 001-2010-514.43-10 129.00 WASHINGTON (DIS), STATE OF Scan chgs-December 001-2010-514.42-10 25.94 WFOA (WA FINANCE OFFCRS ASSN) Performance Measures-YZ 001-2010-514.43-10 100.00 Finance Department Finance Administration Division Total: $373.11 j PMORGANCHASE Travel expense-Kuchik 001-2023-514.43-10 87.50 MICROFLEX INC Tax Audit Program-Dec 001-2023-514.41-50 47.28 OLYMPIC STATIONERS INC Envelopes,index,folders 001-2023-514.31-01 17.73 Folder labels 001-2023-514.31-01 40.02 Paper 001-2023-514.31-01 128.80 Paper 001-2023-514.31-01 43.82 SUPPLIES 001-2023-514.31-01 20.84 OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 53.99 TIME CARD LABELS, STORAGE 001-2023-514.31-01 259.58 PORT ANGELES CITY TREASURER Misc 1099 envelopes 001-2023-514.31-01 5.93 TELECOM LABS INC Monthly maintenance-Feb 001-2023-514.42-10 38.89 UNITED PARCEL SERVICE Shipping chgs-Dec 001-2023-514.42-10 138.42 VIKING OFFICE PRODUCTS 1099 Forms 2003 001-2023-514.31-01 68.61 WASHINGTON (DIS), STATE OF Scan chgs-December 001-2023-514.42-10 6.90 WFOA (WA FINANCE OFFCRS ASSN) Training-Kuckik 001-2023-514.43-10 200.00 Adv Gov Acctng-Possinger 001-2023-514.43-10 200.00 Adv Gov Acctng-Nevarill 001-2023-514.43-10 200.00 Finance Department Accounting Division Total: $1,558.31 AT&T WIRELESS 01-05 a/c 49548233 001-2025-514.42-10 37.17 DATABAR INCORPORATED CYCLES 1-5 1/8/04 001-2025-514.41-50 1,464.16 EQUIFAX Credit checks 001-2025-514.31-01 8.28 OLYMPIC STATIONERS INC Envelopes,index,folders 001-2025-514.31-01 17.63 Binders 001-2025-514.31-01 23.76 Paper 001-2025-514.31-01 87.64 Pens 001-2025-514.31-01 6.43 64 Page 2 ,~,~4 Date: 1/28/04 ~' City of Port Angeles City Expenditure Report Council '~'~.~,,*~"' From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount OLYMPIC STATIONERS INC... STORAGE BOXES 001-2025-514.31-01 153.72 PACIFIC OFFICE EQUIPMENT INC Chrome ribbon 001-2025-514.31-01 16.23 Chrome ribbon 001-2025-514.31-01 13.52 TELECOM LABS INC Monthly maintenance-Feb 001-2025-514.42-10 93.35 WASHINGTON (DIS), STATE OF Scan chgs-December 001-2025-514.42-10 7.73 Finance Department Customer Service Division Total: $1,929.62 OLYMPIC PAPER & SUPPLY CO Paper 001-2080-514.31-01 173.66 OLYMPIC STATIONERS INC Paper,post it notes 001-2080-514.31-01 472.92 3 Hole punch 001-2080-514.31-01 116.53 Paper 001-2080-514.31-01 43.82 Paper 001-2080-514.31 ~01 3,286.58 Computer paper 001-2080-514.31-01 306.75 RICOH BUSINESS SYSTEMS LEASE PAYMENT - JAN. 001-2080-514.45-30 632.13 UNITED PARCEL SERVICE Shipping chgs-Dec 001-2080-514.42-10 47.45 XEROX CORPORATION DC440AC lease pe 12-22 001-2080-514.45-30 647.14 DC490SLC lease pe 12-22 001-2080-514.45-30 2,580.84 Finance Department Reprographics Division Total: $8,307.82 Finance Department Department Total: $12,168.86 DIGITAL COPY SERVICES INC COPIES-JAN 001-3010-515.45-30 11.93 GREAT AMERICAN LEASING CORP Sharp Copier lease-Jan 04 001-3010-515.45-30 83.28 JOBS AVAILABLE INC City Attorney job ad 001-3010-515.31-01 215.28 OLYMPIC STATIONERS INC Calendars 001-3010-515.31-01 11.67 PACIFIC OFFICE FURNITURE Chair 001-3010-515.48-10 37.87 QUILL CORPORATION Toner cartridge 001-3010-515.31-01 86.66 TELECOM LABS INC Monthly maintenance-Feb 001-3010-515.42-10 54.45 WASHINGTON (DIS), STATE OF Scan chgs-December 001-3010-515.42-10 43.75 WEST GROUP Information charges-Dec 001-3010-515.31-01 106.53 XEROX CORPORATION DC220SLX lease-November 001-3010-515.45-30 134.10 Attorney Attorney Office Division Total: $785.52 CITY OF FORKS Inmate Board bill-Dec 001-3012-597.50-99 700.56 CLALLAM CNTY SHERIFF'S DEPT Inmate care-December 001-3012-597.50-99 15,211.88 Attorney Jail Contributions Division Total: $15,912.44 CAMERON, PAMELA Prof svcs-December 001-3021-515.41-50 1,360.00 CLALLAM CNTY DIST 1 COURT Court costs-December 001-3021-515.50-90 7,463.27 DIGITAL COPY SERVICES INC COPIES-JAN 001-3021-515.45-30 27.83 GATEWAY COMPANIES INC SUPPLIES 001-3021-515.31-01 1,513.72 GREAT AMERICAN LEASING CORP Sharp Copier lease-Jan 04 001-3021-515.45-30 194.32 OLYMPIC STATIONERS INC Paper 001-3021-515.31-01 43.82 Calendars 001-3021-515.31-01 23.28 WEST GROUP Information charges-Dec 001-3021-515.31-01 106.52 XEROX CORPORATION DC220SLX lease-November 001-3021-515.45-30 312.91 Attorney Prosecution Division Total: $11,045.67 b5 Page 3 Date: 1/28/04 '~~"~ City of Port Angeles City Council Expenditure Report ' ~' From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount Attorney Department Total: $27,743.63 GELLOR INSURANCE INC Notary Roberds 6261331 001-4010-558.49-01 75.00 OLYMPIC STATIONERS INC Paper 001-4010-558~31-01 131.47 Ca lendar,folders, pens 001-4010-558.31-01 26.68 PACIFIC OFFICE EQUIPMENT INC Toner cartridge 001-4010-558.31-01 103.87 PENINSULA DAILY NEWS Determination withdrawal 001-4010-558.44-10 28.80 Notice- Morrison 001-4010-558.44-10 51.30 Notice-MacDougall 001-4010-558.44-10 50.40 TELECOM LABS INC Monthly maintenance-Feb 001-4010-558.42-10 31.12 WASHINGTON (DIS). STATE OF Scan chgs-December 001-4010~558.42-10 8.56 Community Developmt Dept Planning Division Total: $507.20 ANGELES MILLWORK & LUMBER CO Powerlock tape 001-4020-524.31-01 15.14 AT&T WIRELESS 01-14 a/c 49079080 001-4020-524.42-10 8.33 DIGITAL COPY SERVICES INC COPIES-JAN 001-4020-524.45-30 79.77 GREAT AMERICAN LEASING CORP Sharp Copier lease-Jan 04 001-4020-524.45-30 172.86 PACIFIC OFFICE EQUIPMENT INC Toner cartridge 001-4020-524.31-01 124.43 Toner cartridge 001-4020-524.31-01 124.43 PORT ANGELES CITY TREASURER Cell phone charger cord 001-4020-524.31-01 21.65 SWAIN'S GENERAL STORE INC Knee boot 001-4020-524.31-01 10.68 XEROX CORPORATION DC420SX lease-November 001-4020-524.45-30 499.73 Community Developmt Dept Building Division Total: $1,057.02 Community Developmt Dept Department Total: $1,564.22 AT&T WIRELESS 01-05 a/c 49470974 001-5010-521.42-10 9.03 01-14 a/c 49655020 001-5010-521.42-10 16.65 CAPACITY PROVISIONING INC INET Dec-City Hall 001-5010-521.42-12 172.00 METROCALL 01-01 a/c 298-A25874 001-5010-521.42-10 14.30 PACIFIC OFFICE EQUIPMENT INC Jan Lease agre-CXL90926 001-5010-521.48-10 32.46 QUILL CORPORATION Toner cartridges 001-5010-521.31-01 64.90 TELECOM LABS INC Monthly maintenance-Feb 001-5010-521.42-10 54.45 WASHINGTON (DIS), STATE OF Scan chgs-December 001-5010-521.42-10 34.97 Police Department Administration Division Total: $398.76 AT&T WIRELESS 01-02 a/c 49975063 001-5021-521.42-10 53.92 12-27 a/c 49947112 001-5021-521.42-10 42.60 12-27 a/c 49635824 001-5021-521.42-10 74.26 CHOICEPOINT BUS & GOVT SVCS Billing-Dec AutoTrack XP 001-5021-521.41-50 118.00 METROCALL 01-01 a/c 298-25874 001-5021-521.42-10 35.75 OLYMPIC STATIONERS INC File folder fasteners 001-5021-521.31-01 9.78 TASER INTERNATIONAL Taser handle 001-5021-521,31-80 27.05 TELECOM LABS INC Monthly maintenance-Feb 001-5021-521.42-10 7.78 WASHINGTON (DIS), STATE OF Scan chgs-December 001-5021-521.42-10 75.24 Police Department Investigation Division Total: $444.38 BLUE LINE LEARNING GROUP INC CD-Rom Training courses 001-5022-521.43-10 223.98 Page 4 -'~ '<~3'~ Date: 1/28/04 City of Port Angeles City Council Expenditure Report "~"~ From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount BLUMENTHAL UNIFORMS & EQUIP Flashlight parts 001-5022-521.20-80 106.08 Flashlight pads 001-5022-521.20-80 60.85 Cap strap-Roggenbuck 001-5022-521,20-80 11.91 Flashlight parts 001-5022-521.35-01 23.39 METROCALL 01-01 a/c 298-25874 001-5022-521.42-10 21.45 MIDDLETON AUTO AND TRUCK INC Halogen lamp 001-5022-521.48-10 14.43 PACIFIC OFFICE EQUIPMENT INC Toner cartridge 001-5022-521.31-01 248.86 Calculator tape 001-5022-521.31 -80 28.09 Annual maint agre-2004 001-5022-521.48-10 215.32 SWAIN'S GENERAL STORE INC Film processing 001-5022-521.31-01 17.39 UNITED PARCEL SERVICE Shipping chgs pe 12-06 001-5022-521.42-10 7.33 Police Department Patrol Division Total: $979,08 BRATWEAR Taser pocket-Dropp 001-5026-521.31-11 58.21 Police Department Reserves & Volunteers Division Total: $58.21 OLYMPIC STATIONERS INC Pen refills 001-5029-521.31-01 4.87 Pa per 001-5029-521.31-01 350.57 Date stamps 001-5029-521.31 -01 15.68 PACIFIC OFFICE EQUIPMENT INC Jan Lease agre-NBZ08561 001-5029-521.48-10 54.10 Jan Lease agre-NGM21820 001-5029-521.48-10 167.82 SWAIN'S GENERAL STORE INC Film,armor all,cleaner 001-5029-521.31-01 46.56 TELECOM LABS INC Monthly maintenance-Feb 001-5029-521.42-10 38.89 WASHINGTON (DIS), STATE OF Scan chgs-December 001-5029-521.42-10 11.34 Police Department Records Division Total: $689.83 Police Department Department Total: $2,570.26 AT&T WIRELESS 01-02 a/c 46898102 001-6010-522.42-10 21.03 CAPACITY PROVISIONING INC INET Dec-Fire Station 001-6010-522.42-12 172.00 DIGITAL COPY SERVICES INC CO PIES-JAN 001-6010-522.45-30 69.96 GREAT AMERICAN LEASING CORP Sharp Copier lease-Jan 04 001-6010-522.45-30 212.63 JPMORGANCHASE Office supplies 001-6010-522.31-01 213.87 OLYMPIC STATIONERS INC Pens 001-6010-522.31-01 19.88 Index cards,paper copy 001-6010-522.31-01 11.52 Staples 001-6010-522.31-01 13.15 SWAIN'S GENERAL STORE INC Christmas tree 001-6010-522.31-01 19.34 TELECOM LABS INC Monthly maintenance-Feb 001-6010-522.42-10 38.89 UNITED PARCEL SERVICE Shipping chgs-Dec 001-6010-522.42-10 28.93 WASHINGTON (DIS), STATE OF Scan chgs-December 001-6010-522.42-10 23.58 XEROX CORPORATION DC220SS lease-November 001-6010-522.45-30 256.78 Fire Department Administration Division Total: $1,10'1.56 ACE EQUIPMENT COMPANY C hal n,labor 001-6020-522.31-01 25.85 J B'S UPHOLSTERY Repair tarp 001-6020-522.31-01 27.05 LIGHTHOUSE UNIFORM Trousers-Reid 001-6020-522.20-80 60.82 MIDDLETON AUTO AND TRUCK INC Battery charger 001-6020-522.31-01 108.19 b7 Page 5 City of Port Angeles Date: 1/28/04 City Council Expenditure Report '~' From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount MIDDLETON AUTO AND TRUCK INC... Drip pan 001-6020-522.31-01 11.89 Seal beam,bungee tie 001-6020-522.31-01 37.04 JEFF ABRAMS Clothing allowance 001-6020-522.31-11 105.90 OLYMPIC LAUNDRY & DRY CLEANERS Laundry svcs-December-150 001-6020-522.31-01 11.36 RICHMOND 2-WAY RADIO Labor 001-6020-522.31 - 14 21.64 Service call to Pencom 001-6020-522.31-14 137.79 Emergency svc to Pencom 001-6020-522.31-14 405.75 SUNSET DO-IT BEST HARDWARE Threadlocker,hex cap 001-6020-522.31-01 5.42 SWAIN'S GENERAL STORE INC Pliers 001-6020-522.20-80 48.55 Marking tape,hose straps 001-6020-522.31-01 18.06 Batteries 001-6020-522.31-01 14.54 Boots 001-6020-522.31-11 156.75 Batteries 001-6020-522.35-01 10.68 TELECOM LABS INC Monthly maintenance-Feb 001-6020-522.42-10 23.34 WASHINGTON (DIS), STATE OF Scan chgs-December 001-6020-522.42-10 0.53 Fire Department Fire Supression Division Total: $1,23'1.15 AT&T WIRELESS 01-02 a/c 43736255 001-6021-522.42-10 7.98 BRD FOR VOLUNTEER FIREFIGHTERS 2004 Remittance 001-6021-522.49-01 1,420.00 EMBLEM ENTERPRISES INC Patches 001-6021-522.31-11 142.80 JPMORGANCHASE Business lunch 001-6021-522.31-01 40.41 METROCALL 01-01 alc 298-A25896 001-6021-522.42-10 16.29 SCOTT MD, ROBERT L Medical tests 001-6021-522.41-50 154.00 SWAIN'S GENERAL STORE INC Wire,voltage tester 001-6021-522.31-01 8.59 Fire Department Fire Volunteers Division Total: $1,790.07 AT&T WIRELESS 01-02 a/c 47981801 001-6025-526.42-10 31.70 BALLARD MEDICAL PRODUCTS Pigtails 001-6025-526.48-10 156.90 BLUMENTHAL UNIFORMS & EQUIP Trousers-Gunn 001-6025-526.20-80 128.33 FIRST LINE LLC Safety gloves 001-6025-526.31-13 238.04 GE MEDICAL SYSTEMS Biomed Equipment-Jan 001.6025-526.41-50 54.10 LIFE ASSIST First Aid supplies 001-6025-526.31-01 98.08 OLYMPIC MEDICAL CENTER First Aid supplies 001-6025-526.31-13 30.60 SUNSET DO-IT BEST HARDWARE Oxygen 001-6025-526,31-01 87.58 TELECOM LABS INC Monthly maintenance-Feb 001-6025-526.42-10 7.78 WASHINGTON (DIS), STATE OF Scan chgs-December 001.6025-526.42-10 4.91 Fire Department Medic I Division Total: $838.02 AT&T WIRELESS 01-02 a/c 45598455 001-6030-522.42-10 25.16 JPMORGANCHASE P hotos,frames 001-6030-522.31-01 77.22 TELECOM LABS INC Monthly maintenance-Feb 001-6030-522.42-10 7.78 Fire Department Fire Prevention Division Total: $110.16 ACTION TRAINING SYSTEMS INC CD Rom Training courses 001-6040-522.31-01 1,551.55 AT&T WIRELESS 01-02 a/c 47190061 001-6040-522.42-10 13.43 BLUMENTHAL UNIFORMS & EQUIP Shirts,emblems-Bogues 001-6040-522.20-80 89.54 {58 Page 6 ,.~; ~. Date: 1/28/04 ~,' '~ City of Port Angeles ~ City Council Expenditure Report From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount JPMORGANCHASE Converter 001-6040-522.31-01 54.35 SWAIN'S GENERAL STORE INC Tape 001-6040-522.31-01 9.32 Fire Department Fire Training Division Total: $1,718.19 ANGELES COMMUNICATIONS INC New wires-Fire Hall 001-6050-522.48-10 188.97 JPMORGANCHASE Griddle 001-6050-522.31-20 32.06 Kitchen utensils 001-6050-522.31-20 71.84 SWAIN'S GENERAL STORE INC Dustpan,extension pole 001-6050-522.31-20 21.08 Pliers,galvanized nipple 001-6050-522.48-10 17.65 Fire Department Facilities Maintenance Division Total: $331.60 Fire Department Department Total: $7,120.75 AT&T WIRELESS 01-02 a/c 43263680 001-7010-532.42-10 10.79 COMPLETE LINE, THE Pads,pens 001-7010-532.31-01 172.65 DIGITAL COPY SERVICES INC COPIES-JAN 001-7010-532.45-30 14.46 GELLOR INSURANCE INC Notary Rinehart 6261334 001-7010-532.31-01 75.00 GREAT AMERICAN LEASING CORP Sharp Copier lease-Jan 04 001-7010-532.45-30 64.90 JOBS AVAILABLE INC St Super job advertise 001-7010-532.44-10 165.60 JPMORGANCHASE Toner cartridges 001-7010-532.31-01 324.60 Work Zone Safety conf 001-7010-532.43-10 150.00 OLYMPIC PRINTERS INC Envelopes 001-7010-532.31-01 280.27 OLYMPIC STATIONERS INC Combs,fasteners,mailers 001-7010-532.31-01 79.75 Coat rack 001-7010-532.31-01 77.90 Towels,envelopes,combs 001-7010-532.31-01 50.84 Paper 001-7010-532.31-01 43.82 Dictionary,thesaurus, pens 001-7010-532.31-01 60.48 Pens,markers,tabs 001-7010-532.31-01 72.44 PACIFIC OFFICE EQUIPMENT INC Audio cassette 001-7010-532.31-01 49.77 PACIFIC OFFICE FURNITURE Chair 001-7010-532.31-01 43.28 QWEST 01-05 a/c 3604520140945 001-7010-532.42-10 41.42 TELECOM LABS INC Monthly maintenance-Feb 001-7010-532.42-10 217.78 UTILITIES UNDERGROUND LOC CTR December locates 001-7010-532.41-50 26.96 WASHINGTON (DIS), STATE OF Scan chgs-December 001-7010-532.42-10 55.65 WASHINGTON (NOTARY), STATE OF Notary-Rinehart 0075988 001-7010-532.31-01 20.00 XEROX CORPORATION DC460SLC lease pe 12-23 001-7010-532.45-30 1,200.23 DC214S lease pe 12-30 001-7010~532.45-30 68.17 Public Works-Gen Fnd Administration Division Total: $3,366.76 Public Works-Gen Fnd Department Total: $3,366.76 JPMORGANCHASE Phone stand 001-8010-574.31-01 29.58 WPRA dues-Connelly 001-8010-574.49-01 150.00 OLYMPIC PRINTERS INC Envelopes 001-8010-574.31-01 56.05 OLYMPIC STATIONERS INC Paper 001-8010-574.31-01 43.82 TELECOM LABS INC Monthly maintenance-Feb 001-8010-574.42-10 23.34 WASHINGTON (DIS), STATE OF Scan chgs-December 001-8010-574.42-10 8.31 Page 7 ¢ ~r~:. Date: 1/28/04 City of Port Angeles City Council Expenditure Report '>~" From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount Parks & Recreation Administration Division Total: $311.10 OLYMPIC STATIONERS INC Paper 001-8011-574.31-01 19.77 SWAIN'S GENERAL STORE INC Gift card 001-8011-574.31-01 25.00 Radios 001-8011-574.31-80 168.51 TELECOM LABS INC Monthly maintenance-Feb 001-8011-574.42-10 15.56 WASHINGTON (DIS), STATE OF Scan chgs-December 001-8011-574.42-10 11.35 Parks & Recreation Recreation Division Total: $240.19 CAPACITY PROVISIONING INC INET Dec-Senior Center 001-8012-555.42-12 172.00 DIGITAL COPY SERVICES INC COPIES-JAN 001-8012-555.45-30 137.92 GREAT AMERICAN LEASING CORP Sharp Copier lease-Jan 04 001-8012-555.45-30 171.24 OLYMPIC STATIONERS INC Paper 001-8012-555.31-99 29.41 TELECOM LABS INC Monthly maintenance-Feb 001-8012-555.42-10 23.34 WASHINGTON (DIS), STATE OF Scan chgs-December 001-8012-555.42-10 1.44 Parks & Recreation Senior Center Division Torah $535.35 CAPACITY PROVISIONING INC INET Dec-Wm Shore Pool 001-8020-576.42-12 172.00 OLYMPIC PAPER & SUPPLY CO Paper 001-8020-576.31-01 29.76 Colored paper 001-8020-576.31-01 173.99 Paper 001-8020-576.31-01 21.75 Feminine products 001-8020-576.31-01 87.47 PACIFIC OFFICE EQUIPMENT INC Toner 001-8020-576.31-01 208.83 TELECOM LABS INC Monthly maintenance-Feb 001-8020-576.42-10 7,78 WASHINGTON (DIS), STATE OF Scan chgs-December 001-8020-576.42-10 0.52 Parks & Recreation William Shore Pool Division Total: $702.10 ANGELES LOCK SHOP HARDWARE,AND ALLIED ITEMS 001-8050-536.31-20 7.57 ANGELES MILLWORK & LUMBER CO HARDWARE,AND ALLIED ITEMS 001-8050-536.31-20 13.29 CAPACITY PROVISIONING INC INET Dec-Cemetery office 001-8050-536.42-12 172.00 HARTNAGEL BUILDING SUPPLY INC Lock keyed alike 001-8050-536.31-20 3.49 IBM CORPORATION COMPUTERS,DP & WORD PROC. 001-8050-536.31-60 163.39 COMPUTER ACCESSORIES&SUP1001-8050-536.31-60 537.75 COMPUTERS,DP & WORD PROC. 001-8050-536.31-60 134.17 MATTHEWS INTERNATIONAL Bronze plaque 001-8050-536.34-01 97.00 OLYMPIC STATIONERS INC DECALS AND STAMPS 001-8050-536.31-01 35.59 Paper 001-8050-536.31-01 43.82 HARDWARE,AND ALLIED ITEMS 001-8050-536.31-01 13.68 QWEST DEX THE DIRECTORY SOURCE DIRECTORY ADVERTISING-JAN 001-8050-536.44-10 71.10 SHOTWELL CORP, JONATHAN ROAD/HVVY MAT NONASPHALTIC 001-8050-536.31-20 108.20 SUNSET DO-IT BEST HARDWARE Cylinder rentals 001-8050-536.31-01 11.36 Trubolt wedge anchor 001-8050-536.31-20 5.23 Trubolt wedge anchor 001-8050-536.31-20 3.48 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8050-536.31-20 29.30 HARDWARE,AND ALLIED ITEMS 001-8050-536.31-20 10.76 HARDWARE,AND ALLIED ITEMS 001-8050-536.31-20 5.99 7O Page 8 Date: 1/28/04 City of Port Angeles City Council Expenditure Report '~';~" From: 1~lO~04 To: ~/23/04 Vendor Description Account Number Invoice Amount SWAIN'S GENERAL STORE INC... PAPER & PLASTIC-DISPOSABL 001-8050-536.31-20 1.67 TELECOM LABS INC Monthly maintenance-Feb 001-8050-536.42-10 7.78 WASHINGTON (DIS), STATE OF Scan chgs-December 001 ~8050-536.42-10 2.84 Parks & Recreation Ocean View Cemetery Division Total: $1,479.46 ACE EQUIPMENT COMPANY LAWN MAINTENANCE EQUIP 001-8080-576.31-20 244.31 ANGELES MILLWORK & LUMBER CO HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 56.24 CLOTHING & APPAREL 001-8080-576.31-20 6.48 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 2.04 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 4.70 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 5.13 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 2.43 Lumber, hex lags,washer 001-8080-576.31-20 339.53 AT&T WIRELESS 01-02 a/¢ 46008926 001-8080-576.42-10 4.25 01-02 a/c 44704773 001-8080-576.42-10 15.15 CAPACITY PROVISIONING INC INET Dec-VBCC 001-8080-576.42-'12 172.00 INET Dec-Park Facilities 001-8080-576.42-12 172.00 INET Dec-Carnegie Library 001-8080-576.42-12 172.00 COIN SECURITY SYSTEMS INC Locker locks,keys 001-8080-576.31-20 578.19 CORNELL AUTO PARTS PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 84.40 HARDWARE,AND ALLIED ITEMS 001~8080-576.31-20 25.55 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 18.36 PAINTS,COATINGS,WALLPAPER 001~8080-576.31-20 15.79 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 215.36 Mag cleaner,spray paint 001-8080-576.31-20 23.51 GRAINGER Tag holder 001-8080-576.31-20 83.41 Misc tools 001-8080-576.31-20 377.51 Cabinets 001 ~8080-576.31-20 1,243.15 IBM CORPORATION COMPUTERS,DP & WORD PROC. 001-8080-576.31-60 744.42 COMPUTERS,DP & WORD PROC. 001-8080-576.31-60 134.17 INDUSTRIAL CASTER & WHEEL CO Casters 001~8080-576.31-20 449.59 LINCOLN INDUSTRIAL CORP LAWN MAINTENANCE EQUIP 001-8080-576.31-20 30.31 METALS,BARS,PLATES,RODS 001-8080-576.31-20 33.54 OLYMPIC PAPER & SUPPLY CO JANITORIAL SUPPLIES 001-8080-576.31-20 22.29 Floor cleaner,wet mop 001-8080-576.31-20 120.44 PARKER PAINT MFG CO INC BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 5.71 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 30.73 PORT ANGELES POWER EQUIPMENT LAWN MAINTENANCE EQUIP 001-8080-576.31-20 63.74 LAWN MAINTENANCE EQUIP 001-8080-576.31-20 12.96 LAWN MAINTENANCE EQUIP 001-8080-576.31-20 784.16 ATV 001-8080-594.64-10 4,306.12 RICHMOND 2-WAY RADIO RADIO & TELECOMMUNICATION 001-8080-576.49-90 32.46 SUNSET DO-IT BEST HARDWARE Cylinder rentals 001-8080-576.31-01 17.04 7] Page 9 ..~?¢~. ~*:~¢4~ Date: 1/28/04 City of Port Angeles .~ City Council Expenditure Report From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount SUNSET DO-IT BEST HARDWARE._ HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 32.89 FASTENERS, FASTENING DEVS 001-8080-576.31-20 33.00 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 10.65 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 80.39 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 20.53 FASTENERS, FASTENING DEVS 001-8080-576.31-20 16.13 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 70.04 LAWN MAINTENANCE EQUIP 001-8080-576.31-20 9.08 TELECOM LABS INC Monthly maintenance-Feb 001-8080-576.42-10 7.78 WASHINGTON (DIS), STATE OF Scan chgs-December 001-8080-576.42-10 2.09 Parks & Recreation Park Facilities Division Total: $10,931.75 Parks & Recreation Department Total: $14,199.95 AIR CONTROL INC AIR CONDITIONING & HEATNG 001-8130-518.31-20 2,257.77 ANGELES MILLWORK & LUMBER CO FASTENERS, FASTENING DEVS 001-8130-518.31-20 54.66 HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 4.65 LUMBER& RELATED PRODUCTS 001-8130-518.31-20 1.49 PAINTS,COATINGS,WALLPAPER 001-8130-518.31-20 11.67 PLUMBING EQUIP FIXT,SUPP 001-8130-518.31-20 2.91 KAMAN INDUSTRIAL TECHNOLOGIES AIR CONDITIONING & HEATNG 001-8130-518.31-20 111.34 OLYMPIC PAPER & SUPPLY CO JANITORIAL SUPPLIES 001-8130-518.31-20 12.74 PARKER PAINT MFG CO INC BRUSHES (NOT CLASSIFIED) 001-8130-518.31-20 21.66 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 3.24 PAINTS,COATINGS,WALLPAPER 001-8130-518.31-20 45.66 PAINTING EQUIPMENT & ACC 001-8130-518.31-20 13.63 QWEST 01-02 a/c 3604170786905 001-8130-518.31-01 28.91 SWAIN'S GENERAL STORE INC BRUSHES (NOT CLASSIFIED) 001-8130-518.31-20 19.38 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 24.17 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 19.31 Hand pruner 001-8130-518.31-20 26.91 Parks & Rec-Maintenance Custodial/Janitorial Svcs Division Total: $2,660.10 Parks & Rec-Maintenance Department Total: $2,660.10 General Fund Fund Total: $111,353.11 PORT ANGELES CHAMBER OF COMM Media Plan,Visitor Ctr 101-1430-557.50-83 21,610.46 Convention Center Convention Center Division Total: $21,610.46 Convention Center Department Total: $21,610.46 Convention Center Fund Fund Total: $21,610.46 ANGELES CONCRETE PRODUCTS Sand 102-7230-542.31-20 2,366.88 Concrete,truck time 102-7230-542.31-20 301.88 Concrete,truck time 102-7230-542.31-20 312.70 ANGELES MILLWORK & LUMBER CO SUPPLIES 102-7230-542.31-20 18.97 SUPPLIES 102-7230-542.31-20 51.70 ROAD/HIGHWAY EQ ~VlENT 102-7230-542.31-20 22.19 Page 10 c~ ~'%% Date: 1/28/04 " City of Port Angeles ~ City Council Expenditure Report '~'~ From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount AT&T WIRELESS 01-02 a/c 43487438 102-7230-542.42-10 11.87 BLAKE SAND & GRAVEL INC CONCRETE & METAL CULVERTS 102-7230-542.31-20 36.79 CAPACITY PROVISIONING INC INET Dec-Corp Yard 102-7230-542.42-12 172.00 COMPLETE LINE, THE Toner,drum,report covers 102~7230-542.31-01 184.42 CORNELL AUTO PARTS FIRST AID & SAFETY EQUIP. 102-7230-542.31-20 28.74 GLOBAL CHEM SOURCE LLC SUPPLIES 102-7230-542.31-20 732.78 KEN RIDOUT Reimburse mileage 102-7230-542.43-10 93.24 OLYMPIC STATIONERS INC Calendars 102-7230-542.31-25 10.27 PORT ANGELES CITY TREASURER Call out meals 102-7230-542.31-20 36,30 SANDERSON SAFETY SUPPLY CO SHOES AND BOOTS 102-7230-542.31-20 147.88 SHOTWELL CORP, JONATHAN SUPPLIES 102-7230-542.31-20 43.28 SUPPLIES 102-7230-542.31-20 21.64 SUNSET DO-IT BEST HARDWARE METALS,BARS,PLATES,RODS 102-7230-542.31-20 5.15 METALS,BARS,PLATES,RODS 102-7230-542.31-20 4.28 SPRAYING EQUIPMENT 102-7230-542.31-20 21.70 S hovel,ca ble tie 102-7230-542.31-20 16.04 BARRELS, DRUMS, KEGS, CTN 102-7230-542.31-20 76.87 SWAIN'S GENERAL STORE iNC CLOTHING ACCESSORIES(SEE 102-7230-542.31-20 53.96 CLOTHING ACCESSORIES(SEE 102-7230-542.31-20 -48.55 CLOTHING ACCESSORIES(SEE 102-7230-542.31-20 48.55 TELECOM LABS INC Monthly maintenance-Feb 102-7230-542.42-10 23.34 VERIZON WIRELESS 01-06 A/C 26470706000002 102-7230-542.42-10 14.04 WASHINGTON (DIS), STATE OF Scan chgs-December 102-7230-542.42-10 0.31 Public Works-Street Street Division Total: $4,809.22 Public Works-Street Department Total: $4,809.22 Street Fund Fund Total: $4,809.22 PORT ANGELES CITY TREASURER Business meals 103-1511-558.43-10 31.46 TELECOM LABS INC Monthly maintenance-Feb 103-1511-558.42-10 7.78 WASHINGTON (DIS), STATE OF Scan chgs-December 103-1511-558.42-10 16.77 Economic Development Economic Development Division Total: $56.01 Economic Development Department Total: $56.01 Economic Development Fund Total: $56.01 JOBS AVAILABLE INC Lat Comm Officer 107-5160-528.49-90 132.48 JPMORGANCHASE Travel,lodging-Riggins,JS 107-5160-528.43-10 399.32 NEW WORLD SYSTEMS Netclock Interface 107-5160-528.48-10 2,337.12 OLYMPIC PAPER & SUPPLY CO Computer paper 107-5160-528.31-01 233.52 OLYMPIC STATIONERS INC Paper '~ 07-5160-528.31-01 87.64 Paper 107-5160-528.31-01 87.65 PENINSULA DAILY NEWS 911 Dispatcher position 107-5160-528.49-90 132,22 QUILL CORPORATION Toner cartridges 107-5160-528.31-01 60.55 Foot rest,labels 107-5160-528.31-01 70.94 Monitor stand 107-5160-528.31-01 43.27 73 Page 11 Date: 1/28/04 -"~'~" City of Port Angeles City Council Expenditure Report '~¢' From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount RICHMOND 2-WAY RADIO Labor at Pencom,conveder 107-5160-528.48-10 872.09 Replace capacitors,pads 107-5160-528.48-10 715.47 TELECOM LABS INC Monthly maintenance-Feb 107-5160-528.42-10 132.24 WASHINGTON (DIS), STATE OF Scan chgs-December 107-5160-528.42-10 28.04 Pencom Pencom Division Total: $5,332.55 Pencom Department Total: $5,332.55 Pencom Fund Fund Total: $5,332.55 HICKS, JOHN N Officiate 'D' BB League 174-8221-574.41-50 100.00 Recreation Activities Sports Programs Division Total: $100.00 ABREU, JOHN Officiate MLK BB Tourney 174-8222-574.41-50 180.00 BlSSONE'YrE, LUCAS L Officiate MLK BB Tourney 174-8222-574.41-50 140.00 BOUDREAU, BRAD Officiate MLK BB Tourney 174-8222-574.41-50 160.00 CORNELL AUTO PARTS Officiate M LK BB Tourney 174-8222-574.41-50 100.00 Officiate MLK BB Tourney 174-8222-574.41-50 -100.00 GUERRA, JOE Officiate M LK BB Tourney 174-8222-574.41-50 280.00 HALBERG, JAMES G Officiate MLK BB Tourney 174-8222-574.41-50 160.00 HELPENSTELL, BROOKE Officiate MLK BB Tourney 174-8222-574.41-50 100.00 HELPENSTELL, SCO'I-I' Officiate MLK BB Tourney 174-8222-574.41-50 140.00 HERT, RICHARD F Officiate MLK BB Tourney 174-8222-574.41-50 180.00 HOLLOWAY, MICHAEL Officiate MLK BB Tourney 174-8222-574.41-50 120.00 HUNT, BRANDON JAMES Officiate MLK BB Tourney 174-8222-574.41-50 120.00 JOHNSON, STEPHEN Officiate MLK BB Tourney 174-8222-574.41-50 330.00 O'HARA, PATRICIA Officiate MLK BB Tourney 174-8222-574.41-50 100.00 PARTY OUTFITTERS INC TOY RENTAL DEPOSIT 8/7/04 174-8222-574.41-50 2,529.00 PORT ANGELES CITY TREASURER Rain Deer Run 174-8222-574.31-01 12.09 PORT ANGELES SCHOOL DISTRICT BB Tourney custodian 174-8222-574.41-50 48.53 RADIOSHACK Gift cards 174-8222-574.31-01 50.00 ROONEY, RANDY L Officiate MLK BB Tourney 174-8222-574.41-50 160.00 SERRIANNE, MICHAEL D Officiate MLK BB Tourney 174-8222-574.41-50 200.00 STONE, RICHARD Officiate MLK BB Tourney 174-8222-574.41-50 160.00 SWAIN'S GENERAL STORE INC Swain's gift card 174-8222-574.31-01 100.00 Basketball scorebook 174-8222-574.31-01 29.59 Horn signal 174-8222-574.31-01 9.71 Spray paint 174-8222-574.31-01 4.30 ULIN, BRADLEY V Officiate MLK BB Tourney 174-8222-574.41-50 310.00 WILSON, DONALD L Officiate MLK BB Tourney 174-8222-574.41-50 200.00 Recreation Activities Special Events Division Total: $5,823.22 DENISE HANSEN ASP refund 174-8224-347.60-20 33.50 GAlL NIVALA ASP Refund 174-8224-347.60-20 40.00 PORT ANGELES CITY TREASURER Day camp 174-8224-347.60-20 17.30 After School supplies 174-8224-574.31-01 32.86 Recreation Activities Youth/Family Programs Division Total: $123.66 74 Page 12 Date: 1/28/04 · City of Port Angeles City Council Expenditure Report c~¢=, From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount Recreation Activities Department Total: $6,046.88 Park & Recreation Fund Fund Total: $6,046.88 PACIFIC OFFICE FURNITURE Keyboards,chair 310-7919-594.31-01 269.00 ZENOVIC & ASSOCIATES Del Guzzi pe 12-26 310-7919-594.41-50 2,450.00 Capital Projects-Pub Wks CF-Pub Wks Projects Division Total: $2,7'!9.00 PRIMO CONSTRUCTION INC Escavation,hauling 310-7930-595.65-10 7,361.00 Capital Projects-Pub Wks CF-Street Projects Division Totah $7,361.00 Capital Projects-Pub Wks Department Total: $10,080.00 ARC ARCHITECTS PA Rec Study pe 12-25-03 310-8921-594.41-50 3,679.49 Capital Proj-Parks & Rec Wm Shore Pool Renovation Division Total: $3,679.49 BLAKE SAND & GRAVEL INC SEED,SOD,SOIL&INOCULANT 310-8981-594.31-01 247.78 SEED,SOD,SOIL&INOCULANT 310-8981-594.31-01 123.89 SEED,SOD,SOIL&INOCULANT 310-8981-594.31-01 495.56 SEED,SOD,SOIL&INOCULANT 310-8981-594.31-01 371.67 SEED,SOD,SOIL&INOCULANT 310-8981-594.31-01 1,115.00 SEED,SOD,SOIL&INOCULANT 310-8981-594.31-01 495.56 SUNSET DO-IT BEST HARDWARE HAND TOOLS ,POW&NON POWEF 310-8981-594.31-01 7.88 PIPE FITTINGS 310-8981-594.31-01 13.21 PLUMBING EQUIP FIXT,SUPP 310-8981-594.31-01 8.73 THURMAN SUPPLY Supplies-Francis St 310-8981-594.31-01 16.08 Capital Proj-Parks & Rec CF/Francis St Pks Imprvmt Division Total: $2,895.36 Capital Proj. Parks& Rec Department Total: $6,574.85 Capital Improvement Fund Total: $16,654.85 EXELTECH CONSULTING INC Prof svcs pe 12-31 pmt 4 328-7950-595.41-50 42,764.60 Capital Projects-Pub Wks 8th St Bridge Reconst Division Total: $42,764.60 Capital Projects-Pub Wks Department Total: $42,764.60 8th St Bridge Reconstr Fund Total: $42,764.6(3 JPMORGANCHASE CPU Riser 401-0000-237.00-00 -2.92 ANN, TAMMITHA MANUAL DEPOSIT REFUND 401-0000-122.10-99 125.00 BONDELID, RICHARD MANUAL CHECK 401-0000-122.10-99 24.94 C AUSTIN ENT MANUAL CHECK 401-0000-122.10-99 11.40 DURHAM, DON MANUAL DEPOSIT REFUND 401-0000-122.10-99 250.00 EVERGREEN BLDG PROD UB CR REFUND-FINALS 401-0000-122.10-99 73.46 HALVERSON, I W MANUAL CHECK 401-0000-122.10-99 84.40 KINGHORN, J SCOTT MANUAL DEPOSIT REFUND 401-0000-122.10-99 125.00 LIFETIME ADVOCACY PLUS MAN UAL CHECK 401-0000-122.10-99 84.94 MANUAL CHECK 401-0000-122.10-99 24.63 LILJEDAHL, FLOYD A MANUAL CHECK 401-0000-122.10-99 53.99 LITTLE, JULIA MANUAL CHECK 401-0000-122.10-99 92.43 LOWERY, CLINT MANUAL DEPOSIT REFUND 401-0000-122.10-99 '125.00 LUCAS, WILLIAM MANUAL CHECK 401-0000-122.10-99 11.10 MONTES, GILBERT MANUAL CHECK 75 401-0000-122.10-99 163.57 Page 13 ¢,~ ~:~;~,t ,.. Date: 1/28/04 '~I ~~ City of Port Angeles City Council Expenditure Report , From: 1/10/04 7'0:1/23/04 Vendor Description Account Number Invoice Amount OGLESBY, LONNIE UB CR REFUND-FINALS 401-0000-122.10-99 75.58 WASHBURNE, RANDY MANUAL DEPOSIT REFUND 401-0000-122.10-99 250.00 WHITE, PAKALI UB CR REFUND-FINALS 401-0000-122.10-99 18.26 QUILL CORPORATION Pens 401-0000-237.00-00 -2.54 Toner cartridges 401-0000-237.00-00 -5.86 WESTERN STATES ELECTRIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 218.78 Division Totah $'1,801.16 Department Totah $1,801.16 CAPACITY PROVISIONING INC INET Dec-Lt Engineering 401-7111-533.42-12 288.94 COMPLETE LINE, THE Toner, drum,report covers 401-7111-533.31-01 184.43 EQUIFAX Credit checks 401-7111-533.41-50 32.34 JPMORGANCHASE CD cases 401-7111-533.31-01 32.27 WAVE BROADBAND WAN-Dec Lt En9 401-7111-533.42-12 135.00 WAN-Jan Lt Eng 401-7111-533.42-12 170.00 Public Works-Electric Engineering-Electric Division TotaL' $842.98 CAPACITY PROVISIONING INC INET Dec-Lt Resource Mgt 401-7120-533.42-12 288.94 CLEARING U P: N EWSDATA CORP Svc~02/01-04/30-2004 401-7120-533.49-01 1,191.36 EES CONSULTING INC WPAG 2003-December 401-7120-533.49-01 378.15 MARSH MUNDORF PRATT SULLIVAN WPAG2003-December 401-7120-533.49-01 349.50 PUBLIC POWER COUNCIL 2004 Annual Dues 401-7120-533.49-01 15,408.00 WAVE BROADBAND WAN-Dec Lt Resource Mgt 401-7120-533.42-12 135.00 WAN-Jan Lt Resource Mgt 401-7120-533.42-12 170.00 Public Works-Electric Power Resource Mgmt Division Total: $17,920.95 AT&T WIRELESS 01-02 a/c 44625127 401-7180-533.42-10 8.48 01-02 a/c 44690139 401-7180-533.42-10 56.82 01-02 a/c 45528387 401-7180-533.42-10 13.82 01-02 a/c 45570652 401-7180-533.42-10 32.32 12-27 a/c 48531602 401-7180-533.42-10 46.11 BLAKE SAND & GRAVEL INC MATERIAL HNDLING&STOR EQP 401-7180-533.48-10 57.45 CAPACITY PROVISIONING INC INET Dec-Light 401-7180-533.42-12 2,311.50 DIGITAL COPY SERVICES INC COPIES-JAN z~0'l-7180-533.45-30 19.09 GREATAMERICAN LEASING CORP Sharp Copier lease-Jan 04 401-7180-533.45-30 186.32 HARTNAGEL BUILDING SUPPLY INC MATERIAL HNDLING&STOR EQP 40'1-7180-533.48-10 9.52 HEARTLINE Battery 401-7180-533.48-10 64.81 JPMORGANCHASE CPU Riser 401-7180-533.31-60 38.47 Digital camera 401-7180-533.48-10 325.32 LINCOLN INDUSTRIAL CORP PVC holder bid 401-7180-533.35-01 1,442.65 NORTHWEST LINE JATC Camp tuition-Flores 401-7180-533.43-10 1,276.00 OLYMPIC LAUNDRY& DRY CLEANERS JANITORIAL SUPPLIES 401-7180-533.31-20 19.02 OLYMPIC PAPER & SUPPLY CO Ted wipes 401-7180-533.31-20 291.66 OLYMPIC PRINTERS INC Eye wash tags 401-7180-533.31-01 150.72 OLYMPIC STATIONERS INC MATERIAL HNDLING&STOR EQP 401-7180-533.31-01 8.71 Page 14 t City of Port Angeles Date: 1/28/04 City Council Expenditure Report ,~ .. From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount OLYMPIC STATIONERS INC... MATERIAL HNDLING&STOR EQP 401-7180-533.31-01 7.13 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 28.67 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 5.75 PACIFIC OFFICE FURNITURE Keyboards,chair 401-7180-533.31-01 135.46 Steel case map 401-7180-533.31-01 269.42 Chair 401-7180-533.31-01 107.12 PORT ANGELES CITY TREASURER Business meal 401-7180-533.43-10 32.25 PUD #1 OF CLALLAM COUNTY 01-14 SR101 & Euclid Ave 401-7180-533.33-50 19.64 01-02 2110 Glass Rd 401-7180-533.33-50 180.79 QUILL CORPORATION Pens 401-7180-533.31-01 33.50 Toner cartridges 401-7180-533.31-01 77.33 ROHLINGER ENTERPRISES INC Test gloves,blankets 401-7180-533.35-01 1,101.28 Tools 401-7180-533.35-01 551.72 S & B INC Repair tone equipment 401-7180-533.48-10 571.47 SUNSET DO-IT BEST HARDWARE JANITORIAL SUPPLIES 401-7180-533.31-20 4.75 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 33.21 HAND TOOLS ,POW&NON POWEF401-7180-533.35-01 31.26 ELECTRICAL EQUIP & SUPPLY 401-7180-533.47-10 44.84 FASTENERS, FASTENING DEVS 401-7180-533.48-10 9.25 SWAIN'S GENERAL STORE INC MATERIAL HNDLING&STOR EQP 401-7180-533.48-10 18.74 Batteries,bubble wrap 401-7180-533.48-10 13.77 TELECOM LABS INC Monthly maintenance-Feb 401-7180-533.42-10 108.90 UNITED PARCEL SERVICE Shipping chgs-Dec 401-7180-533.42-10 3.44 WASHINGTON (DIS), STATE OF Scan chgs-December 401-7180-533.42-10 16.14 WASHINGTON (DRS), STATE OF Statewide pensioners-Dec 401-7180-533.20-30 200.16 WASHINGTON FIRE & SAFETY EQUIP Service extinguishers 401-7180-533.48-10 236.96 WAVE BROADBAND WAN-Dec Lt Division 401-7180-533.42-12 1,080.00 WAN-Jan Lt Division 401-7180-533.42-12 1,360.00 WESCO DISTRIBUTION INC JANITORIAL SUPPLIES 401-7180-533.31-20 48.14 PAPER & PLASTIC-DISPOSABL 401-7180-533.31-20 66.59 Public Works-Electric Electric Operations Division Total: $12,756.47 PARAMETRIX INC Prof svcs pe 11-28 401-7188-594.41-50 5,317.20 Prof svcs pe 12-31 401-7188-594.41-50 482.79 TRIAXIS ENGINEERING INC Prof svcs pe 12-26 401-7188-594.41-50 8,761.00 Prof svcs pe 12-26 401-7188-594.41-50 885.50 Public Works-Electric Electric Projects Division Total: $15,446.49 Public Works-Electric Department Total: $46,966.89 Electric Utility Fund Fund Total: $48,768.0~ QUILL CORPORATION Binders 402-0000-237.00-00 1.35 SPARLING INSTRUMENTS INC Sales tax inv 73308F 402-0000-237.00-00 22.49 Division Total: $23.84 Department Total: $23.84 77 Page 15 City of Port Angeles Date: 1/28/04 City Council Expenditure Report "'~'.~" From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount ACE EQUIPMENT COMPANY 2 Cycle oil 402-7380-534.31-20 8.61 AMTEST INC Water analysis 402-7380-534.48-10 25.00 ANGELES CONCRETE PRODUCTS Control density fill 402-7380-534.34-02 378.70 Control density fill 402-7380-534.34-02 378.70 Control density fill 402-7380-534.34-02 151.48 Control density fill 402-7380-534.34-02 340.83 Control density fill 402-7380-534.34-02 340.83 Control density fill 402-7380-534.34-02 265.09 ANGELES MILLWORK & LUMBER CO Hex lags,flat washer 402-7380-534.31-20 23.28 Lumber 402-7380-534.31-20 72.92 Batteries 402-7380-534.31-20 10.47 BLAKE SAND & GRAVEL INC Top soil 402-7380-534.34-02 123.89 Crushed rock 402-7380-534.34-02 68.17 Red cinders 402-7360-534.34-02 45.44 Top soil 402-7380-534.34-02 49.56 CAPACITY PROVISIONING INC INET Dec-Water 402-7380-534.42-12 356.82 CLALLAM CNTY DIV OF ENV HEALTH 24 WATER TESTS 402-7380-534.48-10 480.00 QUANTITRAY/COLONY COUNT 402-7380-534.48-10 150.00 COMPLETE LINE, THE Toner,drum,report covers 402-7380-534.31-01 184.43 FAMILIAN NORTHWEST INC SUPPLIES 402-7380-534.34-02 141.85 PIPE FITTINGS 402-7380-534.34-02 659.33 PIPE FITTINGS 402-7380-534.34-02 311.62 PIPE FITTINGS 402-7380-534.34-02 108.20 HACH COMPANY SUPPLIES 402-7380-534.31-05 98.04 SUPPLIES 402-7380-534.31-20 502.81 SUPPLIES 402-7380-534.31-20 143.75 SUPPLIES 402-7380-534.34-02 155.29 SUPPLIES 402-7380-534.34-02 745.47 MORRISON EXCAVATING INC 1-12-04/HIRED EXCAVATOR & 402-7380-534.48-10 1,190.20 OLYMPIC PAPER & SUPPLY CO Liquid chlorine,towels 402-7380-534.31-05 222.32 Liquid chlorine 402-7380-534.31-05 179.07 OLYMPIC PRINTERS INC Business cards 402-7380-534.31-01 35.76 OLYMPIC STATIONERS INC Towels,envelopes,combs 402-7380-534.31-01 25.43 Labels 402-7380-534.31-01 35.04 Pens,markers,tabs 402-7380-534.31-01 36.23 PACIFIC OFFICE FURNITURE Desk 402-7380-534.31-01 324.60 Keyboards,chair 402-7380-534.31-01 135.46 Steel case map 402-7380-534.31-01 269.42 End table unit 402-7380-534.31-01 108.20 PUD #1 OF CLALLAM COUNTY 01-12 203 Reservoir Rd 402-7380-534.47-10 129.02 SHOTWELL CORP, JONATHAN Black top dump 402-7380-534.34-02 43.28 SUNSET DO-IT BEST HARDWARE PIPE FITTINGS 402-7380-534.34-02 31.14 78 Page 16 Date: 1/28/04 ~"?""~'~' City of Port Angeles City Council Expenditure Report From: 1/10/0# To: 1/23/04 Vendor Description Account Number Invoice Amount SWAIN'S GENERAL STORE ~NC Batteries 402-7380-534.31-20 10.68 Shovel,broom,pail 402-7380-534.31-20 49,58 Gloves,mop 402-7380-534.31-20 35.64 Soap,protectant 402-7380-534.31-20 15.53 Bilge pump 402-7380-534.31-20 24.81 Paper towel holder,hook 402-7380-534.31-20 5.64 TELECOM LABS INC Monthly maintenance-Feb 402-7380-534.42-10 7,78 TWISS ANALYTICAL LABORATORIES Sample testing 402-7380-534.48-10 19.00 UTILITIES UNDERGROUND LOC CTR December locates 402-7380-534.48-10 13.47 WA WATER UTILITIES COUNCIL 2004 VVWUC DUES 402-7380-534.49-01 500.00 WASHINGTON (DIS), STATE OF Scan chgs-December 402-7380-534.42-10 3.34 Public Works-Water Water Division Total: $9,771.22 Public Works-Water Department Total: $9,771.22 Water Fund Fund Total: $9,795.06 ANGELES MILLWORK & LUMBER CO Flood light 403-7480-535.31-20 25.69 BEN-KO-MATIC SUPPLIES 403-7480-535.31-20 2,804.37 SUPPLIES 403-7480-535.35-01 599.76 SUPPLIES 403-7480-594.64-10 4,027.06 SUPPLIES 403-7480-594.64-10 4,034.30 BROWN AND CALDWELL Prof svcs pe 12-26 pmt 7 403-7480-535.41-50 1,592.15 CAPACITY PROVISIONING INC INET Dec~Wastewater 403-7480-535.42-12 654.18 COMPLETE LINE, THE Toner, drum,report covers 403-7480-535.31-01 184.42 DIGITAL COPY SERVICES INC COPIES-JAN 403-7480-535.31-01 45.31 FAMILIAN NORTHWEST INC PVC pipe 403-7480-535.31-20 33.36 Frt chgs 403-7480-535.42-10 81.86 HACH COMPANY Unapplied 2002 credits 403-7480-535.31-20 -936.69 METROCALL 01-01 a/c 298-A24878 403-7480-535.42-10 32.52 OLYMPIC PAPER & SUPPLY CO Paper towels 403-7480-535.31-20 191.93 OLYMPIC STATIONERS INC Binders 403-7480-535.31-01 19.62 Ink cartridge,rolodex,pen 403-7480-535.31-01 59.41 Ribbon 403-7480-535.31-01 13.15 Door hangers 403-7480-535.31-01 179.02 PARKER PAINT MFG CO INC Paint tray,cover 403-7480-535.31-20 12.74 Bristle brush 403-7480-535.31-20 3.54 Brushes 403-7480-535.31-20 28.56 PORT ANGELES CITY TREASURER Postage 403-7480-535.42-10 4.96 PUGET SAFETY EQUIPMENT INC CLOTHING & APPAREL 403~7480-535.31-20 580.06 QWEST 01-02 a/c 3604170591196 403-7480-535.42-10 37.87 01-08 a/c 3605650365696 403-7480-535.42-10 37.87 R & D SUPPLY INC SUPPLIES 403-7480-535.31-20 2,366.40 RADIOSHACK Batteries 403-7480-535.31-20 7.87 SANDERSON SAFETY SUPPLY CO SHOES AND BOOTS 403-7480-535.31-20 281.66 79 Page 17 ' * ' Date: 1/28/04 City of Port Angeles City Council Expenditure Report =~" From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount SANDERSON SAFETY SUPPLY CO... SHOES AND BOOTS 403~7480-535.31-20 75.95 SANDY'S RACE STREET AUTO PARTS Electric tape 403-7480-535.31-20 8.22 Belt 403-7480-535.31-20 23.70 Generator battery 403-7480-535.35-01 71.15 SUNSET DO-IT BEST HARDWARE Coupler,fittin g, bushing 403-7480-535.31-20 34.23 Bulb 403-7480-535.31-20 15.13 Nipple,teflon,union 403-7480-535.31-20 19.06 Washer,hex cap 403-7480-535.31-20 2.06 Knife,pliers 403-7480-535.35-01 126.84 Tools,supplies 403-7480-535.35-01 1,153.22 SWAIN'S GENERAL STORE INC Flashlight,wall clock 403-7480-535.31-20 38.43 Batteries, heater, knives 403-7480-535.31-20 186.94 TELECOM LABS INC Monthly maintenance-Feb 403-7480-535.42-10 15.56 THURMAN SUPPLY Fluorescent lamps 403-7480-535.31-20 126.59 TWISS ANALYTICAL LABORATORIES Water samples 403-7480-535.48-10 202.00 UNITED PARCEL SERVICE Shipping chgs-Dec 403-7480-535.42-10 8.32 UTILITIES UNDERGROUND LOC CTR December locates 403-7480-535.41-50 13.47 WASHINGTON (DIS), STATE OF Scan chgs-December 403-7480-535.42-10 36.77 Public Works-WW/$torm~rtr Wastewater Division Totah $19,160.59 Public Works-WW/Stormwtr Department Total: $19,160.59 Wastewater Fund Fund Total: $19,160.59 CAROLINA SOFTWARE DATA PROC SERV &SOFTWARE 404-0000-237.00-00 -16.40 Division Total: -$16.40 Department Total: -$16.40 CAPACITY PROVISIONING INC INET Dec-Solid waste 404-7580-537.42-12 374.00 CLALLAM CNTY FAIR BOARD RENTAL FEE'S FOR THE CLAL 404-7580-537.49-01 162.00 OLYMPIC PAPER & SUPPLY CO Toilet bowl rim,cleaner 404-7580-537.31-20 94.00 OLYMPIC PRINTERS INC Envelopes 404-7580-537.31-01 280.27 OLYMPIC STATIONERS INC Clipboards,erasers,paper 404-7580-537.31-20 70.72 OVERALL LAUNDRY SERVICES INC Laundry svcs-Dec 03 404-7580-537.31-20 84.44 PACIFIC OFFICE EQUIPMENT INC Melamine board,marker 404-7580-537.31-20 27.05 PENINSULA DAILY NEWS Christmas tree recycling 404-7580-537.44-10 134.64 Christmas tree recycling 404-7580-537.44-10 100.98 Holiday Collection Sched 404-7580-537.44-10 134.64 Holiday Collection Sched 404-7580-537.44-10 100.98 Holiday Collection Sched 404-7580-537.44-10 110.16 RADIO PACIfiC INC ADVERTISING FOR HOME SHOW 404-7580-537.44-10 469.00 RICHMOND 2-WAY RADIO Service compactor 404-7580-537.48-10 97.38 SHOTWELL CORP, JONATHAN Crushed rock 404-7580-537.31-20 865.60 Crushed rock 404-7580-537.31-20 865.60 Crushed rock 404-7580-537.31-20 649.20 SUNSET DO-IT BEST HARDWARE Bolt cutter,hose,fitting 404-7580-537.31-20 77.85 80 Page 18 City of Port Angeles Date: 1128104 City Council Expenditure Report '>~" From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount SUNSET DO-IT BEST HARDWARE... Breech snaps 404-7580-537.31-20 77.25 Rope clips,plastic 404-7580-537.31-20 39.05 SWAIN'S GENERAL STORE INC Keys 404-7580-537.31-20 2.60 Batteries 404-7580-537.31-20 16.07 TELECOM LABS INC Monthly maintenance-Feb 404-7580-537.42-10 38.89 WASHINGTON (DIS), STATE OF Scan chgs-December 404-7580-537.42-10 11.82 WAVE BROADBAND Advertising-December 404-7580-537.44-10 250.00 Public Works-Solid Waste Solid Waste. Collections Division Total: $5,134.19 Pub#c Works-Solid Waste Department Total: $5,134.19 Solid Waste-Collections Fund Total: $5,117.7g CAROLINA SOFTWARE DATA PROC SERV &SOFTWARE 405-7585-537.48-10 216.40 HERMANN BROS LOGGING & CONST YARD WASTE GRINDING 405-7585-537.48-10 8,926.50 QWEST 01-02 a/c 3604175035758 405-7585-537.42-10 957.59 TAYLOR-SPARKS REFRIGERATION INC FREON REMOVAL 405-7585-537.48-10 616.74 Public Works-Solid Waste Solid Waste-Landfill Division Total: $10,717.23 Public Works-Solid Waste Department Total: $10,717.23 Solid Waste-Landfill Fund Torah $10,717.23 GLASS SERVICES CO INC City rebate-Cowley 421-7121-533.49-86 768.00 ANGELA BEEBE City rebate 421-7121-533.49-86 40.00 ARLENE KEEN D City rebate 421-7121-533.49-86 40.00 J CHRIS MUIR City rebate 421-7121-533.49-86 40.00 NANCY JELLISON City rebate 421-7121-533.49-86 40.00 UNA AND ROBERT DAVIS City rebate 421-7121-533.49-86 40.00 VIRGINIA FRIZZELL City rebate 421-7121-533.49-86 50.00 WALT AND SUSAN HAFER City rebate 421-7121-533.49-86 50.00 WERNER BEIER City rebate 421-7121-533.49-86 50.00 Public Works-Electric Conservation Loans Division Total: $1,118.00 Public Works-Electric Department Total: $1,118.00 Conservation Loans/Grants Fund Total: $1,118.00 POTELCO INC Prof svcs pe 12-31 451-7188-594.65-10 5,160.00 Prof svcs pe 12-31 451-7188-594.65-10 5,160.00 Public Works. Electric Electric Projects Division Total: $10,320.00 Public Works-Electric Department Total: $10,320.00 Electric Utility CIP Fund Total: $10,320.0(] CH2M HILL INC Prof svcs pe 12-26 pmt 34 452-7388-594.41-50 677.83 Prof svcs pe 12-26 pmt 34 452-7388-594.41-50 2,571.11 CW NEAL INC Prof svcs pe 12-08 pmt 3 452-7388-594.65-10 9,494.40 JPMORGANCHASE WPRA dues-Connelly 452-7388-594.31-01 83.08 Steve Sperr VALUE ENGINEERING STUDY 452-7388-594.43-10 367.00 OLYMPIC STATIONERS INC 3 Hole punch 452-7388-594.31-01 190.22 3 Hole punch 452-7388-594.31-01 85.89 81 Page 19 .~? ~'z'~,~. Date: 1/28/04 " ~ CouncilCity of Port Angeles City Expenditure Report ' From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount OLYMPIC STATIONERS INC... Folders 452-7388-594.31-01 63.28 Post it notes 452-7388-594.31-01 23.98 PACIFIC OFFICE EQUIPMENT INC Copies,hole punch 452-7388-594.31-01 734.43 QUILL CORPORATION Binders 452-7388-594.31-01 -17.75 UNITED PARCEL SERVICE Shipping chgs-Dec 452-7388-594.31-01 4.02 Public Works-Water Water Projects Division Total: $14,277.49 Public Works-Water Department Total: $14,277.49 Water Utility CIP Fund Total: $14,277.4~ BROWN AND CALDWELL Prof svcs pe 12-26 pmt 7 453-7488-594.41-50 13,626.05 Public Works-WW/Stormwtr Wastewater Projects Division Total: $13,626.05 Public Works-WW/Stormwtr Department Total: $13,626.05 WasteWater Utility CIP Fund Total: $13,626.0~ JPMORGANCHASE Folding keyboards 501-0000-237.00-00 -3.39 MCMASTER-CARR SUPPLY CO Screwdrivers, sledge,anvil 501-0000-237.00-00 -29.89 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -18.45 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -16.00 PARTS INCORPORATED Touch pad 501-0000-237.00-00 -27.27 Division Total: -$95.00 Department Total: -$95.00 ANGELES MACHINE WORKS INC Replace parts on sweeper 501-7630-548.48-10 119.02 ANGELES MILLWORK & LUMBER CO Thermoguard isolite 501-7630-548.31-01 -40.22 Thermoguard isolite 501-7630-548.31-01 127.35 Lumber,nails 501-7630-548.31-01 68.98 Lumber 501-7630-548.34-02 6.05 Sheeting,masking tape 501-7630-548.34-02 28.23 Lumber 501-7630-548.34-02 39.00 Undedayment,tool holder 501-7630-548.34-02 42.40 CAPACITY PROVISIONING INC INET Dec-Equipment svcs 501-7630-548.42-12 41.00 CORNELL AUTO PARTS Coolant hose 501-7630-548.34-02 10.01 Steering stabilizer 501-7630-548.34-02 35.18 Heater knob,control 501-7630-548.34-02 15.36 CRAFT (MAC TOOLS), DON Plier set,pick and hook 501-7630-548.35-01 74.61 DENVER'S TIRE CO INC Tires 501-7630-548.31-10 173.12 Snow tires 501-7630-548.31-10 134.17 Tires 501-7630-548.31-10 1,012.75 Tires 501-7630-548.31 - 10 64.92 Lubra kleen 501-7630-548.34-02 2.44 Lubra kleen 501-7630-548.34-02 2.44 Cig lighter aux,fuse 501-7630-548.34-02 14.88 Automotive labor 501-7630-548.48-10 55.18 Mount,balance,demount 501-7630-548.48-10 17.31 Flat repair 501-7630-548.48-10 10.82 82 Page 20 ~ ~'~'~.. Date: 1 ~28~04 ~ City of Port Angeles City Council Expenditure Report '~,r,.,~ From: 1/10/04 To: ~/23/04 Vendor Description Account Number Invoice Amount DENVER'S TIRE CO INC... Flat repair 501-7630-548.48-10 10.82 Mount studded tires 501-7630-548.48-10 17.31 Flat repair 501-7630-548.48-10 10.82 Wheel balance,mount 501-7630-548.48-10 31.38 Replace E brake cable 501-7630-548.48-10 24.35 Automotive labor 501-7630-548.48-10 28.13 Automotive labor 501-7630-548.48-10 16.23 Flat repair 501-7630-548.48-10 7.57 Flat repair 501-7630-548.48-10 7.57 Automotive labor 501-7630-548.48-10 16.23 Flat repair 501-7630-548.48-10 7.57 Automotive labor 501-7630-548.48-10 82.23 Automotive labor 501-7630-548.48-10 25.97 Flat repair 501-7630-548.48-10 10.82 EVERGREEN COLLSN/RADIATOR RPR Radiator 501-7630-548.34-02 164.01 H & R PARTS & EQUIPMENT INC Repair kit 501-7630-548.34-02 50.62 Silicone hose 501-7630-548.34-02 14.28 Wiper control valve 501-7630-548.34-02 43.14 Repair kit 501-7630-548.34-02 40.07 Oil seal 501-7630-548.34-02 33.34 Credit air seat 501-7630-548.34-02 -486.90 Credit core 501-7630-548.34-02 -54.05 Seat cushion kit 501-7630-548.34-02 91.72 SRI valve,core 501-7630-548.34-02 156.58 Credit air seat 501-7630-548.34-02 486.90 Low profile seat 501-7630-548.34-02 486.55 HEARTLINE Battery 501-7630-548.34-02 50.80 Battery 501-7630-548.34-02 50.80 IBM CORPORATION SUPPLIES 501-7630-548.31-60 2,312.88 SUPPLIES 501-7630-548.31-60 107.32 COMPUTERS,DP & WORD PROC. 501-7630-548.31-60 489.06 JPMORGANCHASE Folding keyboards 501-7630-548.31-60 44.67 Airfare 501-7630-548;43-10 278.00 LINCOLN INDUSTRIAL CORP TGP 501-7630-548.34-02 13.76 Labor 501-7630-548.48-10 32.46 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 239.34 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 207.51 Screwd rivers, sledge,anvil 501-7630-548.35-01 387.54 MIDDLETON AUTO AND TRUCK INC Fuel filter 501-7630-548.34-02 16.47 Handle 501-7630-548.34-02 4.32 Starter,core deposit 501-7630-548.34-02 176.78 Oil filter,air filter 501-7630-548.34-02 58.40 83 Page 21 Date: 1/28/04 ~?'"'<"~'~' City of Port Angeles City Council Expenditure Report .. From: 1/10/04 1'o: 1/23/04 Vendor Description Account Number Invoice Amount MIDDLETON AUTO AND TRUCK INC... Oil filter,air filter 501-7630-548.34-02 49.04 Wiper blade 501-7630-548.34-02 13.53 Oil 501-7630-548.34-02 21.94 Filter 501-7630-548.34-02 8.40 Air filter 501-7630-548.34-02 4.07 Rotor,distributor cap 501-7630-548.34-02 28.88 Spark plug 501-7630-548.34-02 10.30 Filter 501-7630-548.34-02 7.77 Knob 501-7630-548.34-02 3.00 Clamps 50i-7630-548.34-02 11.25 Thermostat,gasket 501-7630-548.34-02 6.23 Air filter,filter 501-7630-548.34-02 33.24 Wiper refill 501-7630-548.34-02 6.90 Wrench 501-7630-548.34-02 25.26 Lam p 501-7630-548.34-02 8.63 T chain 501-7630-548.34-02 71.35 Drop light 501-7630-548.34-02 25.95 Brake fluid 501-7630-548.34-02 43.26 Fla re tab 501-7630-548.34-02 8.71 Fluid 501-7630-548.34-02 33.50 Electric meters 501-7630-548.34-02 51.82 Brake fluid 501-7630-548.34-02 11.57 Hose end,fittings,swivel 501-7630-548.34-02 156.02 Brake fluid 501-7630-548.34-02 21.63 Male fitting 501-7630-548.34-02 23.96 Oil filter 501-7630-548.34-02 4.62 Circuit,trailer connector 501-7630-548.34-02 28.50 Light bulb 501-7630-548.34-02 9.44 Core deposit 501-7630-548.34-02 -4.33 Water pump,core deposit 501-7630-548.34-02 29.93 Water pump 501-7630-548.34-02 64.91 V-belt 501-7630-548.34-02 11.18 Drain pan 501-7630-548.34-02 34.29 Trailer connector 501-7630-548.34-02 6.36 Fuel filter,oil filter 501-7630-548.34-02 31.04 Machine nut 501~7630-548.34-02 2.16 Pipe 501-7630-548.34-02 14.54 Handle 501-7630-548.34-02 26.43 Battery charger 501-7630-548.34-02 38.94 Power outlet 501-7630-548.34-02 15.89 Halogen lamp 501-7630-548.34-02 8.71 Air filter 501-7630-548.34-02 40.90 84 Page 22 Date: 1/28/04 ,,~ .~_,,~L~ ~,~.. '~~ City of Port Angeles ~i~) City Council Expenditure Report From: 1~lO~04 To: 1/23/04 Vendor Description Account Number Invoice Amount MIDDLETON AUTO AND TRUCK INC... Block heater 501-7630-548.34-02 283.17 Alternator,core deposit 501-7630-548.34-02 51,69 Steering parts,cylinder 501-7630-548.34-02 119.43 Core deposit 501-7630-548.34-02 4.33 Spark plug 501-7630-548.34-02 1.29 Gasket 501-7630-548.34-02 7.47 Credit handle,core 501-7630-548.34-02 -57.88 Credit core 501-7630-548.34-02 -64.95 Credit core 501-7630-548.34-02 -34.62 Impact socket 501-7630-548.35-01 91.44 Drive set,pliers,scraper 501-7630-548.35-01 121.81 Wrench, pliers,gauge 501-7630-548.35-01 221.15 MURRAY MOTORS INC Heater control assembly 501-7630-548.34-02 27.70 OLYMPIC PAPER & SUPPLY CO Ted wipes 501-7630-548.34-02 145.83 Paper towels 501-7630-548.49-90 34.47 OLYMPIC PRINTERS INC Business cards 501-7630-548.31-01 35.76 OLYMPIC STATIONERS INC Leather folder 501-7630-548.31-01 8.57 PACIFIC OFFICE FURNITURE File cabinets 501-7630-548.31-01 430.64 PARTS INCORPORATED Touch pad 501-7630-548.34-02 359.74 PE'I-rlT OIL COMPANY December gasoline-EQ0005 501-7630-548.32-10 92.88 December gasolineI-EQ0009 501-7630-548.32-10 76.13 December gasoline-EQ0012 501-7630-548.32-10 15.24 December gasolinel-EQ0014 501-7630-548.32-10 22.07 December gasoline-EQ0015 501-7630-548.32-10 73.66 December gasoline-EQO018 501-7630-548.32-10 26.38 December gasoline-EQ0023 501-7630-548.32-10 14.32 December gasoline-EQ0027 501-7630-548.32-10 28.70 December gasoline-EQ0028 501-7630-548.32-10 19.71 December gasoline-EQO029 501-7630-548.32-10 16.90 December gasoline-EQ0030 501-7630-548.32-10 17.30 December gasoline-EQ0034 501-7630-548.32-10 191.20 December gasoline-EQ0035 501-7630-548.32-10 70.11 December gasoline-EQ0036 501-7630-548.32-10 149.87 December gasoline-EQ0040 501-7630-548.32-10 43.39 December gasoline-EQ0041 501-7630-548.32-10 118.55 December gasoline-EQ0042 501-7630-548.32-10 28.18 December gasoline-EQ0043 501-7630-548.32-10 57.85 December gasoline-EQ0044 501-7630-548.32-10 64.09 December gasoline-EQ0045 501-7630-548.32-10 87.73 December gasoline-EQ0046 501-7630-548.32-10 16.49 December gasoline-EQ0047 501-7630-548.32-10 114.22 December gasoline-EQ0048 501-7630-548.32-10 66.27 85 Page 23 ,.~,~ ~:~r,~,, Date: 1/28/04 '~~, City of Port Angeles City Council Expenditure Report ' ~" From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount PETTIT OIL COMPANY... December gasoline-EQ0053 501-7630-548.32-10 103.90 December gasoline-EQ0054 501-7630-548.32-10 62.33 December gasoline-EQ0065 501-7630-548.32-10 89.51 December gasoline-EQ0066 501-7630-548.32-10 24.11 December gasoline-EQ0078 501-7630-548.32-10 56.48 December gasoline-EQ0080 501-7630-548.32-10 101.37 December gasoline-EQ0082 501-7630-548.32-10 49.87 December gasoline-EQ0083 501-7630-548.32-10 151.75 Decem her gasoline-EQ0084 501-7630-548.32-10 70.09 December gasoline-E Q0086 501-7630-548.32-10 148.10 December gasoline-EQ0087 501-7630-548.32-10 127.50 December gasoline-EQ0088 501-7630-548.32-10 67.35 December gasoline-EQ0089 501-7630-548.32-10 95.11 December gasoline-EQ0090 501-7630-548.32-10 63.14 December gasoline-EQ0095 501-7630-548.32-10 91.96 December gasoline-EQ0096 501-7630-548.32-10 60.72 December gasoline-EQ0138 501-7630-548.32-10 105.86 December gasoline-EQ0139 501-7630-548.32-10 36.29 December diesel-EQ0007 501-7630-548.32-11 37.06 PORT ANGELES FORD LINCOLN Sensor 501-7630-548.34-02 197.27 Core return 501-7630-548.34-02 -81.15 Heater 501-7630-548.34-02 98.38 Automotive labor 501-7630-548.48-10 210.99 RICHMOND 2-WAY RADIO Repair instrument panel 501-7630-548.48-10 16.23 RUDDELL AUTO MALL Mirror 501-7630-548.34-02 104.96 Mirror 501-7630-548.34-02 83.37 Handle,cable 501-7630-548.34-02 13.16 Housing, handle 501-7630-548.34-02 35.96 SANDY'S PACE STREET AUTO PARTS Credit lamp lens 501-7630-548.34-02 -1.20 SIMPSON'S USED PARTS & TOWING Towing services 501-7630-548.48-10 270.50 SUNSET DO-IT BEST HARDWARE Machine fluid 501-7630-548.31-01 2.60 O rings 501-7630-548.34-02 1.90 Nipples,elbow 501-7630-548.34-02 11.73 Hose,hydraulic labor 501-7630-548.34-02 70.48 Gloves 501-7630-548.34-02 43.11 Piston cups 501-7630-548.34-02 27.16 Piston cup rubber 501-7630-548.34-02 4.92 System 7 chain 501-7630-548.34-02 23.83 Donaldson filter 501-7630-548.34-02 101.19 O-ring refill 501-7630-548.34-02 5.41 Pressure washer coupler 501-7630-548.34-02 6.11 Teflon hose,labor,sleeve 501-7630-548.34-02 30.74 86 Page 24 ~: o~ ~f~'~.~. Date: 1/28/04 '~"' ~ City of Port Angeles City Council Expenditure Report From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount TELECOM LABS INC Monthly maintenance-Feb 501-7630-548.42-10 7.78 WASHINGTON (DIS), STATE OF Scan chgs-December 501-7630-548.42-10 7.11 WASHINGTON FIRE & SAFETY EQUIP Service extinguisher 501-7630-548.34-02 183.94 Public Works-Equip Svcs Equipment Services Division Total: $15,115.35 Public Works-Equip Svcs Department Total: $15,115.35 Equipment Services Fund Total: $15,020.35 JPMORGANCHASE Digital camera 502-0000-237.00-00 -30.74 Division Total: -$30.74 Department Total: -$30.74 CALL CENTERS 24X7 City of PA web site 502-2081-518.41-50 1,620.00 DUNGENESS COMMUNICATIONS INC December maintenance 502-2081-518.41-50 125.00 Website Hosting 2004 502-2081-518.41-50 360.00 HTE USERS' GROUP INC SUPPLIES 502-2081-518,49-01 150.00 JPMORGANCHASE CD cases 502-2081-518.31-01 35.39 Battery 502-2081-518.31-01 3.24 Digital camera 502-2081-518.35-01 405.63 Airfare,lodging-Pierce 502-2081-518.43-10 781.99 METROCALL 01-01 a/c 298-710258 502-2081-518.42-10 27.91 OLYMPIC STATIONERS INC OFFICE SUPPLIES 502-2081-518.31-01 1,485.91 TELECOM LABS INC Monthly maintenance-Feb 502-2081-518.42-10 23.34 WASHINGTON (DIS), STATE OF Scan chgs-December 502-2081-518.42-10 294.94 Finance Department Information Technologies Division Total: $5,313.35 Finance Department Department Total: $5,313.35 Information Technology Fund Total: $5,282.61 JIM SWENSON Reimb medical expenses 503-1631-517.46-30 42.90 LARRY WALDRON Reimb medical expenses 503-1631-517.46-30 40.00 Reimb medical expenses 503-1631-517.46-30 40.00 LIZ ZENONIAN Reimb wellness expense 503-1631-517.41-51 54.00 UNUM LIFE INS CO OF AMERICA February premium 503-1631-517.46-31 2,157.98 Self Insurance Other Insurance Programs Division Total: $2,334.88 HEALTHCARE MGMTADMNSTRS INC 01-13 Dental claims EFT 503-1637~517.46-01 3,904.40 01-20 Dental claims EFT 503-1637-517.46-01 1,233.90 Self Insurance Medical Benefits Division Total: $5,138.30 GELLOR INSURANCE INC Workers Comp SP7793WA 503-1661-517.41-50 21,604.00 GORDY'S PIZZA & PASTA Safety mtg lunches 503-1661-517.49-09 65.96 Self Insurance Worker's Compensation Division Total: $21,669.96 Self Insurance Department Total: $29,143.14 Self-Insurance Fund Fund Total: $29,143.14 ASM SIGNS Town and Country vinyls 652-8630-575.31-01 19.56 CAPACITY PROVISIONING INC INET Dec-Fine Arts Center 652-8630-575.42-12 172.00 HARTNAGEL BUILDING SUPPLY INC Velcro 652-8630-575.31-01 7.58 INSIDE OUT MKTG & WEB SLTNS Pagewire hosting-Febr~a~ 652-8630~575.42-10 75.00 Page 25 ¢~ ~'~ .... Date: 1/28/04 " City of Port Angeles ~ City Council Expenditure Report '~' From: 1/10/04 To: 1/23/04 Vendor Description Account Number Invoice Amount INSIDE OUT MKTG & WEB SLTNS... Pagewire Hosting-December 652-8630-575.42-10 75.00 OLYMPIC PAPER & SUPPLY CO Paper 652-8630-575.31-01 26.78 OLYMPIC STATIONERS INC Discount 652-8630-575.31-01 -0.66 Color coding labels 652-8630-575.31-01 3.99 Paper 652-8630-575.31-01 43.82 Stretcher bars 652-8630-575.31-01 12.71 PARKER PAINT MFG CO INC Paint 652-8630-575.31-01 12,28 PORT ANGELES AUTO GLASS SS Glass 652-8630-575.31-01 51.93 SS G~ass 652-8630-575.31-01 126.43 SENIUK, JAKE Reimb office supplies 652-8630-575.31-01 432.52 Reimb gas expenses 652-8630-575.32-10 36,25 TELECOM LABS INC Monthly maintenance-Feb 652-8630-575.42-10 7,78 THURMAN SUPPLY Flood lights 652-8630-575.31-01 51.87 WASHINGTON (DIS), STATE OF Scan chgs-December 652-8630-575.42-10 40.27 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $1,195.1 '1 Esther Webster/Fine Arts Department Total: $1,195.11 Esther Webster Fund Fund Total: $1,195.11 ASSOCIATION OF WASHINGTON CITIES Supp Life Ins-Feb 920-0000-231.53-30 572.00 EMPLOYEES ASSOCIATION P/R Deductions pe 01-18 920-0000-231.55-30 36800 LEOFF December 03 Contribution 920-0000-231.51-20 20,932.38 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 01-18 920-0000-231.56-20 1,533.55 P/R Deductions pe 01-18 920-0000-231.56-20 169.85 PERS December 03 Contribution 920-0000-231.51-10 23,042.18 P/R Ded PERS3 pe 01-04 920-0000-231.51-10 2,512.72 P/R Ded PERS3 pe 01-04 920-0000-231.51-11 809,19 PLOVIE LAW FIRM PS P/R Deductions pe 01-18 920-0000-231.56-30 160.51 UNITED WAY (PAYROLL) P/R Deductions pe 01-18 920-0000-231.56-10 364.97 VOLUNTEER FIRE ASSOCIATION P/R Deductions pe 01-18 920-0000-231.55-20 34,00 WSCFF/EMPLOYEE BENEFIT TRUST P/R Deductions pe 01-18 920-0000-231.53-20 1,350.00 Division Total: $51,849.35 Department Total: $51,849.35 Payroll Clearing Fund Total: $51,849.35 Totals for check period From: 1/10/04 To: 1/23/04 $444,018.50 88 Page 26 WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: February 3, 2004 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT; 2003 Sewer Repairs, Project 02-23, Acceptance of Project and Release of Retained Percentage Summary: This project has been satisfactorily completed by Kuchan Construction Company, Inc. All work associated with the project has been inspected, accepted as complete, and final ~ayment has been made. Recommendation: Accept the project as completed by Kuchan Construction, and authorize the release of the total retained percentage in the amount of $5,265.30 upon receipt of clearances from the Departments of Revenue and Labor and Industries. Background/Analysis: Kuchan Construction Company, Inc. has completed the gravity sewer main repairs at three locations in the City. At Ahlvers and Peabody, 150 feet of 8" sewer main was replaced. In the 16/17 Alley at E Street, 125 feet orS" sewer main was replaced and 2 new manholes were installed. Along 9th Street, between D and E Streets, 293 feet of 6" sewer main was replaced with 8" sewer main, and a new manhole installed mid-block. Work began November 3 and was completed by December 15, 2003. The original contract amount was $116,436.18. No change orders were executed. The final contract amount is less due to variations in estimated quantities as shown in the table below. Original Contract Change Orders Variation in Final % of Original Amount (0) Estimated Contract Contract Quantity Amount Amount $116,436.18 $0.00 ($2,495.09) $113,941.09 97.9% It is recommended that Council accept the project as completed by Kuchan Construction Company, and authorize the release of the total retained percentage in the amount of $5,265.30 upon receipt of clearances from the Departments of Revenue and Labor and Industries. N:\CCOUNCIL\FINAL~Sewer Repairs 2003, Proj 02-23, Final.wpd 89 90 D ' A : 0RT NGELES W A $ H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: February 3, 2004 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Eighth Street Bridge Repairs, Project 03-10, Acceptance of Project Summary: This project has been satisfactorily completed by General Construction Company. All work associated with the project has been inspected, accepted as complete, and final payment has been made. Recommendation: Accept the project as completed by General Construction Company. Background/Analysis: Scheduled bridge inspections and repairs for both 8th Street bridges began in 1985. Even though plans are underway to replace both bridges, annual bridge repair work, as required to maintain structural integrity, will continue until the bridges are replaced. Annually, $50,000.00 is included in the Street budget for bridge maintenance. General Construction Company has completed the replacment of structural wood supports beneath the Tumwater Bridge. This work was completed the week of December 1, 2003. The original contract amount was $32,515.18. The final contract amount was unchanged as there were no change orders or variations in the estimated quantities. It is recommended that Council accept the project as completed by General Construction Company. Because the contract was under $35,000, no retainage funds were required. N:\CCOUNCILWINAL\8th Street Bridge Repairs, Proj 03-10, Final.wpd 91 92 WASHINGTON, U.S.A. CITY COUNCIL MEMO CITY COUNCIL CALENDAR February 3, 2004 "tentative": to be verified before next meeting. Reminder: this calendar is projected with regularly ][ scheduled meetings as well as impromptu. As each day ~oes b~,, man~, items will be added or deleted. I[ CITY COUNCIL MEMBER MEETING SCHEDULE I DA~. I TIME FEBRUARy City Council Meeting Tuesday, February 3 6:00 p.m. Joint City Council Meeting - Port Angeles / Scquim tentativ, Monday, February 9 7:00 p.m. President's Day/Washington's Birthday Holiday Monday, February 16 Closed City Council Meeting Tuesday, February 17 6:00 p.m. Port Angeles Forward Executive Committee Meeting Monday, February 23 7:30 a.m. MARC~ City Council Meeting Tuesday, March 2 6:00 p.m. National League of Cities Conference March 6-9, 2004 Out of Office 2020 Vision for Port Angeles Week Meetings February 9 - 12 Various times Real Estate Committee Meeting - tentative Monday, February 9 4:00 p.m. Utility Advisory Committee Meeting Tuesday, February 10 3:00 p.m. Planning Commission Meeting Wednesday, February 11 7:00 p.m. Community & Economic Development Committee Meeting Friday, February 13 9:00 a.m. Parks & Recreation Beautification Commission Meeting Thursday, February 19 7:00 p.m. Health & Safety Committee Meeting Monday, February 23 9:00 a.m. Law & Justice Committee Meeting Wednesday, February 25 4:00 p.m. Planning Commission Meeting 0'4 Wednesday, February 25 7:00 p.m. 94 ORT NGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: February 3, 2004 TO: CITY COUNCIL FROM: SCOTT K. JOHNS, ASSOCIATE PLANNER SUBJECT: Appeal of Independent Bible Church conditional use approval Summary_: An appeal of the conditional use permit for the Independent Bible Church to construct a "Family Life Center" building, additional office space and a sport/athletic field, alleging that the City did not properly review the proposal with regard to the building location relative to neighboring homes and that the City did not adequately address the issue of the area labeled "future parking expansion and classroom if needed" nor condition the permit regarding that area. Recommendation: The Department of Community Development recommends that the City Council concur with the conditions of the Planning Commission but also take the appellant's concerns under advisement and establish additional new conditions acceptable to the apjvlicant. Background / Analysis: The basis for Mr. Melly's appeal is based on two issues. 1) that the Planning Commission failed to require relocation of the proposed structures elsewhere on the Church's 12 acres of land instead of adjacent to a residential neighborhood and; 2) that the Commission failed to limit the CUP approval to only those buildings for which designs were available. More specifically, that the Commission erred in approving the CUP for the area identified on the applicant's plat as area "C" (actually labeled as area D on the original site plan) which was a reservation of land for 'parking expansion or future classroom if needed'. "Nothing is known about the size and design o£ this proposal and approval without more information is ill-advised and against the public interest". In Mr. Melly's brief he raised a new issue regarding groundwater drainage which was not in his original appeal filed with the City on February 26, 2003. Consequently, staff has not reviewed this untimely issue. The first issue is that the City of Port Angeles staff did not address the issue of the building's proximity to the east property line and adjacent residences beyond requiring a 40 foot setback as required for schools located in the RS-9 zone. The mitigating condition of requiring a vegetated landscape buffer between the proposed building and the east property line was proposed and included in the Planning Commission's decision as a condition of approval. The building's proximity to the neighboring homes had not been raised in any public comments presented to the City prior to the night of the public hearing at the Planning Commission meeting. 95 The applicant IBC was not opposed to the 40 foot setback and has indicated a willingness to discuss the issue further with the appellant. The issue ora long unbroken wall formed by the added building was raised at the public hearing by several members of the public in attendance. The Planning Commission did not react to the comments, and little discussion of the matter was made. The Planning Commission did not add conditions in response to the issue. Nonetheless, the applicant is willing to provide more setback for the proposed Family Life Center building and, therefore, staff supports an additional new condition that the proposed building shall be offset more than 40 feet from the property line as determined by the City Council. Staff indicated at the Planning Commission meeting that the proposed landscape materials would eventually be taller than the structure and cause more shading onto neighboring properties than the building. The present building is currently lower than the landscaping and therefore the view and solar access are impacted by the landscaping height more than the height of the structure. However, landscaping can be more easily altered to provide access to sunlight than a continuous large scale building wall. The site has adequate area to locate the proposed building farther away from the east property line and thereby reduce the impacts of a long building plane which may be out of scale and may not reflect the single family residential area. However, moving the building site to the west would at some point require the removal of an existing parking area and the subsequent relocation of that parking, possibly to the east of the proposed building and adjacent to the residential area. While the second issue of not considering the specific uses on area "D" may be valid, the future use was simply noted on the applicant's site plan and does not provide blanket approval by the City of any particular use or structure. The area located on the map and labeled area "D" for future parking expansion and classroom area if needed was not addressed either in the staff report or by the Planning Commission. Again the issue was not raised until the public hearing. The Planning Commission did not approve any specific development on that area, and any future proposal would require additional environmental review and approval of a Conditional Use Permit, if one is required. Although not necessarily the opinion of the staff, staff does not object to the addition of a new condition that would state that any development beyond that which was specifically covered by the staff report (the Family Life Center, addition of 3,000 SF of office space to the existing church building, and the activity field) shall be required to reapply for a new Conditional Use Permit and environmental review. This appeal is a closed rficord hearing that does not allow for new testimony nor a new public hearing. The appellant j~/id the City are permitted to make arguments and call witnesses but must stick to the facts and 9fher)~idence presented to the Planning Commission. Scott K. Johns, ~so~'~"~lanner Attachments: Appeal letters Planning Commission Minutes 2J12/03; 1/22/03; 12/11/02; 9/11/02; 8/28/02; Staff Report Public Comments 96 FEB 2 5 2083 25 February 2003 CITY OF PORT ANGELES Dept. of Community Development Mr. Scott Johns, Associate Planner Planning Department City of Port Angeles 321 E. 5th Street Port Angeles, WA 98362 RE: Notice of Appeal - CUP 02-08 (independent Bible Church) Dear Mr. Johns, Pursuant to PAMC 17.96.070 (C), I wish to appeal the Planning Commission decision of February 12, 2003 on the above-referenced matter. The municipal code does not require much by way of appeal. Please advise if you require anything further of me to perfect the appeal. Thank you for your cooperation. Sinc.~rely, Christopher Molly 3603 Galaxy Place Port Angeles, WA 98362 452-6385 97 Brad Collins - CUP 02-08 Page To: planning@ci.port-angeles.wa.us FEB ? 2003 Date: 2/26/03 12:30PM Subject: CUP 02-08 CITY OF PORT ANGELES Dept. of Community Development Folks, This is a supplement to my Notice of Appeal filed yesterday as requested by Sue Roberds. The basis for my appeal is primarily that the Planning Commission failed to require relocation of the proposed structures elsewhere on the Church's 12 acres of land instead of up against a residential neighborhood and further that the Commission failed to limit the CUP approval to only those buildings for which designs were available. Specifically, the Commission erred in approving the CUP for the area identified on the applicant's plat as area "C" which was a reservation of land for a future classroom. Nothing is known about the size and design of this proposal andapproval without more information is ill-advised and against the public interest. Thank you. Christopher Melly 3603 Galaxy Place Port Angeles, WA 98362 452-6385 98 Planning Commission Minutes February 12, 2003 Page 2 CONDITIONAL USE PERMIT - CUP 02-08 - INDEPENDENT BIBLE CHURCH, 116 East Ahlvers Street: Request to expand a church/school use in the RS-9, Residential Single Family zone. (Continued from January 22, 2003.) Associate Planner Scott Johns presented the Department Report recommending approval of the conditional use permit with conditions relating to infrastructure impacts. Commissioner Philpott asked why the entire expansion project is being considered at this point as the improvements span at least a five year period. Planner Johns suggested that the question could best be answered by the applicant. He then responded to Commissioner Norton that if parking standards are changed by the City Council prior to completion of the development the least restrictive requirements would apply. Vice Chair Hewins opened the public heating. Chuck Brown, Administrator for Independent Bible Church, 92 Ediz View Drive, Port Angeles, }FA 98363, responded to a previous question from the Commission that the reasoning behind asking for approval of the entire improvement project rather than for individual phases is to obtain a comprehensive review and enable planning for future expansion activities well in advance. Without such a review, applications would have to be made every year for the next three years to accommodate the proposed expansion without assurance as to how the applications would be received. The proposed phasing is entirely dependent on financing and the ability to relocate existing office uses which are currently housed off-site. Lee Darling, 3515 Galaxy Place, Port Angeles, }FA 98362, was very concerned that the proposed activities would exacerbate an already unacceptable water runoff situation that exists along Galaxy Place. Water currently runs in the street 24-hours a day. The applicant's proposed removal of trees from property directly south of Galaxy Place will increase the amount of runoff in the area by destroying vegetation which draws some of the groundwater runoff at present. The proposed Family Life Center (FLC) building should not be placed so close to the applicant's east property line which abuts the rear yards of houses along the west side of Galaxy Place. Extension of the Church building in that location is most undesirable to Galaxy Place residents who already have had much of their views destroyed by church building and yards shaded due to the solid wall of the building. The church has a large property which can accommodate placement of the proposed 27,000 square foot structure further to the west to enable sunlight and air circulation to residents along the west side of Galaxy Place. He noted that the Church administration did not made an effort to contact residents of Galaxy Place as to their expansion plans. The whole area is a bog and always has been and the proposed construction will make matters worse. Planner Johns confirmed that the area has a long history of water flow issues as it serves as a natural drainage to nearby creeks. Development in the area is subsequent to the drainage issues rather than the cause of it. Water drainage can be witnessed fi.om properties far south of the Independent Bible Church (IBC) site. Don Mudd, 3507 Galaxy Place, Port Angeles, WA 98362, was also concerned that the proposed tree removal would cause erosion in the area and increase groundwater runoff. The Church property is large and there is plenty of property to the west to locate a substantial building away from the common property line with Galaxy Estates residents. He was very concerned that the proposed 99 Planning Commission Minutes February 12, 2003 Page 3 structure would continue the already solid, very tall wall of the building that currently exists, and will negatively impact the remainder of homes along the west side of Galaxy Place. The serene neighborhood will be negatively impacted and views lost permanently. Rod Pence, Independent Bible Church, 112 North Lincoln Street, Port Angeles, WA 98362, stated that part of the reason for the groundwater problem in the area is that drain pipe was installed improperly during the Galaxy Estates Subdivision development. The Church worked with a Galaxy Place property owner some years ago to have the situation rectified along a common property line however, there is still a great deal of groundwater runoff in the area. The water runoff does not originate on the Church site but the Church will continue to do everything it can to aid in controlling the common drainage problem. The Church property currently contains a substantial drainage system that is not present in abutting developments. Pat McGoff, 3616 Galaxy Place, Port Angeles, WA 98362, further explained drainage concerns and provided additional history of the area development. Duane Hayden, 3523 Galaxy Place, Port Angeles, WA 98362, stated that water continually runs in the street and is undermining an area along the curb due to the consistent water path. Vice Chair Hewins asked Planner Johlls to respond to a question from Mr. Hayden as to if Limited Improvement District (LID) assessment can be by front foot. Mr. Johns answered that although there are several ways to assess properties within an LID he believed it possible to assess by front foot. Mr. Hayden agreed that the south end of Galaxy Place is higher in elevation than the existing IBC structure and that water flows toward the IBC property in the area. Brooks Brennan, 3609 Galaxy Place, Port Angeles, WA 98362, expressed concern that proposed IBC structures will obliterate existing views from Galaxy Place. It would seem that the Church property is large enough that a greater distance could be planned between the Galaxy Place homes and the proposed building. The existing building casts significant shadow on homes located along the west side of Galaxy Place at present and a continuation of Church structures to the south would completely destroy the views of the remaining homes not already affected by the Church development. His primary concern is preservation of some space and a view other than the back wall of the Church structures. The proposed Family Life Center building will be 27,000 square feet in area and could be a maximum of 30' in height whiCh is not a typical structure to be located adjacent to residential uses in residential zones. He asked that consideration be given to placement of the buildings toward the west to allow space between the Church and existing residential development and to allow for some views to be retained. Most people in the area enjoy a mountain view or are afforded sunlight during the late afternoons which will no longer be there if the buildings are placed as proposed. Margie Bowlby, 3503 Galaxy Place, Port Angeles, WA 98362, stated that the proposed removal of mature trees at the south end of Galaxy Place on Church property will definitely have a negative impact on drainage in the area. Ahlvers Road is improved nicely in front of the Church but nowhere else and, although she appreciates churches in residential areas, the IBC Church facility is so large 100 Planning Commission Minutes February ]2, 2003 Page 4 that it significantly impacts the entire area. Two hundred fifty cars really impact the air quality in the area as well. Staci Hayden, 3532 Galaxy Place, Port Angeles, WA 98362, stated that the current traffic study being used was prepared in July, 2002. Timing of such a study makes a big difference and can be misleading. Another study should be done during the school year for comparison as to the real impacts school traffic in the area. Don Mudd, 3507 Galaxy Place, Port Angeles, WA 98362, asked that a stop sign be placed at the Church exit onto Ahlvers at Laurel. The traffic is very dangerous when those attending Church activities leave the site as they rarely stop prior to leaving the site. Cindy McA fee, 3604 Galaxy Place, Port Angeles, WA 98362 spoke about drainage and height issues. Her home is directly adjacent to the proposed Family Life Center building which will significantly adversely affect her view as planned and as it will create a high wall adjacent to her backyard. An extension of the tall building wall behind (west) her home is not desirable. She asked that the applicant consider the neighborhood concerns regarding placement of the proposed very large structure. In response to an earlier statement that the Church had not made its proposal known to the neighborhood, she noted that she received a letter from the Church explaining their proposal and had spoken to them of neighborhood concerns some weeks ago. Chuck Brown, Administrator, IBC Church, 92 Ediz View Drive, Port Angeles, WA 98362, said that the Church administration considered placing the FLC building on the west side of the property but decided against such a change due to the extension of Laurel Street through the site. The proposed FLC location along the east side of the site is preferred due to its proximity to the existing Church structure. He will discuss the placement of a stop sign at the comer of Ahlvers and Laurel Streets on Church property with the Church administrators for action and will discuss the previously stated concern with the congregation. The Church will be a responsible and willing participants in a future LID for the area. The new FLC structure will not be taller than the height of the current structure. The requirement for drainage in the area is to retain or better pre development levels. An engineered drainage plan is required by the City and will be strictly followed. At full development, Church traffic would equal 10% of the entire traffic in the area. Mr. Brown confirmed that 45 students currently attend the on-site school and he doesn't expect the number to increase. Jane Darling, 3515 Galaxy Place, Port Angeles, WA 98362, noted that Churches usually try to blend into a neighborhood. The existing Church building is very large and intrusive and additions will be hard to take. She hoped that the Church would try to work with the neighbors in addressing their concerns and asked who would reimburse the Galaxy Place residents for their loss of property values when a tall, solid walled structure is extended along the property lines and existing views are lost when there are alternatives. She strongly urged the Commission to deny the proposal as presented. There being no further testimony, Vice Chair Hewins closed the public hearing. 101 Planning Commission Minutes February 12, 2003 Page 5 Commissioner Philpott asked for additional information regarding drainage in the area. Planner Johns further explained that drainage issues relative to construction must be addressed prior to development and the property owner will be required to do a better job than those who have developed in the past due to changes in requirements and further understanding of area drainage problems. Mr. Johns responded to Vice Chair Hewins that the entire site will be under critical review during analysis of the engineering drainage report required by the applicant. Following continued discussion regarding the drainage issues expressed in testimony, Commissioner Norton moved to approve the conditional use permit with the following conditions, findings, and conclusions: Conditions: 1. The applicant shall meet the permitting and utility requirements including the provision of a total of 250 improved off-street parking spaces. 2. The applicant shall install sidewalks that meet City standards on the south side of Ahlvers Road along the entire frontage of the property. 3. The applicant shall submit a stormwater drainage plan indicating estimated amounts of stormwater runoff, proposed measures for treatment of stormwater runoff, proposed measures to control flow rates ofstormwater runoffleaving the subject site, and a schedule of proposed construction for stormwater facilities. The stormwater drainage plan shall be reviewed and approved by the City of Port Angeles Public Works and Utilities Department prior to construction. 4. The applicant shall obtain a separate Cleating and Grading Permit from the City of Port Angeles prior to beginning any work on the sports field and picnic area. 5. If school enrollment exceeds 99 students on-site, the applicant shall execute a Zoning Lot Covenant to combine the two parcels in order to provide adequate area to meet the requirements of 17.11.050.A Table A, PAMC for private schools. 6. The family life center shall meet the 40-foot setback requirement from all property lines for schools. 7. Additional landscaping shall be planted between the family life center and the adjacent single family residences to the east, similar in composition to landscaping existing along the northern portion of the northeast property line prior to occupancy of the new center. 8. Lighting installed for the athletic field shall be shielded and directed downward to prevent light from the use reflecting on surrounding properties. 9. The applicant shall sign a no-protest agreement for a Local Improvement.District for future improvements to Laurel and Ahlvers Streets accessing the site prior to issuance of a building permit. Findings: Based on the information provided in the Department Staff Report for CUP 02-08 dated February 12, 2003, including all information in the public record file comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning 102 Planning Commission Minutes February 12, 2003 Page 6 ( Commission hereby finds that: 1. The applicant, the Independent Bible Church, submitted a Conditional Use Permit application for the addition of a 25,700 square foot family life center, 3,000 square feet of additional office space, and the clearing 3 acres for a sport field and picnic area on a site currently containing a church and private school use on July 8, 2002. The family life center would contain 11 classrooms, a gymnasium, kitchen, and teen room. 2. Notification of the proposed action was placed in the Peninsula Daily News on July 29, 2002, and mailed to the property owners within 300 feet of the subject property on July 24, 2002. 3. The applicant submitted an amended site plan for the project on August 28, 2002. The revised plan showed the office portion of the plan as being reduced in size from 6,000 SF to 3,000 SF and placing it as an addition to the existing church building instead of a separate building. 4. The church use on the site was originally approved on December 7, 1987, by CUP- 87(12)27. 5. Conditional Use Permit CUP-95(01)01 was approved on March 8, 1995, for the operation of a private school in the existing church building. 6. The site currently contains a 19,418 square foot structure that houses the Independent Bible Church and junior and senior high school classes associated with the Olympic Christian School. The existing, two-story Church building includes 14 classrooms, a library, nursery, and office space in association with the church/school use. Two small storage buildings are located on the southerly portion of the site. Paved parking for the church is located on the northwest portion of the northernmost parcel of the site and unpaved parking is located partially on both parcels. 7. A traffic study prepared by John H. McNutt, P.E. and dated July 5, 2002, was submitted with the application materials. The traffic study indicates that no significant reduction in travel speed or time will result from this proposal and that all streets within the local collector network will remain at Level Of Service (LOS) A. The same traffic study indicates that average daily trips will increase by 161 vehicles per weekday and an additional 56 vehicles on Sundays. 8. The traffic impacts of the project were reviewed during the SEPA review and found to have potential traffic impacts on arterial streets providing access to the church proposal. 9. A Determination of Significance (DS) was issued for the proposed action on September 6, 2002. A Draft Environmental Impact Statement (DEIS) was issued on November 22, 2002. Written public concerns were reviewed and incorporated with a Final Environmental Impact Statement (FEIS) issued on February 4, 2003. 10. Laurel Street north of Ahlvers Road is not improved with curbs, gutters, or sidewalks. Ahlvers Road is not improved east of the church property. Both streets are classified as collector arterials, and neither street is developed to the City of Port Angeles' Urban Services Standards for collector arterials. 11. The site is made up of two parcels that total 12.32 acres. The subject property is located at the southeast comer of Ahlvers Road and Laurel Street. The parcels are legally described as being in the Northwest quarter of the Northwest quarter of the Southwest quarter of Section 1 ~,~3wnship 30 North, Range 6 West WM, Clallam Planning Commission Minutes February 12, 2003 Page 7 County, Washington; and in the North half of the Southwest quarter of the Northwest quarter of the Southwest quarter and the Southwest quarter of the Southwest quarter of the Northwest quarter of the Southwest quarter of Section 15, Township 30 North, Range 6 West, WM. situated in Clallam County, Washington. The site address in 116 Ahlvers Road. 12. The proposal for the family life center and additional office space is on the stone zoning lot as the existing church. The proposal for the picnic area and sports field is located on a separate parcel adjacent to the south. Both parcels are owned by the Independent Bible Church. 13. PAMC 14.40.050.L and M require 3 parking spaces per junior high/middle school classroom, and 6 parking spaces per senior high school classroom. PAMC 14.40.030.F also requires 1 parking space per every 6 seats in a chapel and PAMC 14.40.050.A requires 1 space for each 50 square feet of assembly space without fixed seats. PA_MC 14.40.030.B requires 1 parking space for each 400 square feet of office use. PAMC 14.40.100 allows for parking facilities to be' cooperatively used by different land uses when the times of the uses are nonsimultaneous. 14. The site currently provides 187 paved parking spaces and an unpaved parking area of approximately 25,000 square feet. The total development proposed will require a total of 250 off-street parking spaces. 15. Per PAMC 14.40.150 the City's Parking Ordinance, parking spaces must be a minimum of 8.5 feet wide by 18 feet in length, and that the parking area be paved, and striped. 16. The site is found in the City's South Central Planning Area and is designated as Low Density Residential (LDR) on the Comprehensive Plan Map. Adjacent designations include LDR to the north, east, and south. The area to the west is located in the County and is designated in the County Comprehensive Plan as Urban Low Density (ULD). 17. The property is zoned RS-9, as are properties to the north, east, and south. The area to the west is located in the County and is zoned Urban Low Density. 18. The land uses adjacent to the subject site are as follows: To the north: single family residential; To the south: primarily vacant acreage; To the east: single family residences: and To the west: primarily vacant acreage. 19. The Comprehensive Plan's Land Use Element Goal C, Policy 1, states that schools and churches are subordinate and compatible uses that augment residential neighborhoods and districts. 20. The Comprehensive Plan's Transportation Element Goal B, Policy 16, states that allowances should be made for shared parking. 21. The Comprehensive Plan's Utilities and Public Facilities Element Goal B, Policy 3, states that the City should promote and cooperate as a supporter in providing schools and community learning. 22. The Public Works and Utilities Department commented that a) A clearing and Grading Permit will be required; b) drainage plans with calculations must be submitted (additional detention may be required); c) a 6 inch PVC sewer line currently connects to the existing structure and additional structures will require separate connections; d) each new structure will require a separate water meter; and e) any additional parking requ]r01~over the existing paved parking area shall be Planning Commission Minutes February 12, 2003 Page 8 improved by paving and stripping, with additional stormwater detention. A memorandum dated August 26, 2002, requires the installation ora sidewalk along the entire site frontage of Ahlvers Road. 23. One written comment was received on the proposal by August 12, 2002, the end of the public comment period. The letter was fi'om a group of four citizens who stated that traffic impacts had not been thoroughly studied and would become a problem as a result of the project, that drainage issues had not been properly addressed, and that the use is incompatible with a residential neighborhood. Conclusions: Based on information provided in the Department Staff Report for CUP 02-08 dated February 12, 2003, including all of the information in the public record file, comments, testimony presented during the public hearing, the Planning Commission's discussion and deliberation, the above listed conditions of approval, and the above listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As conditioned, the proposal is consistent with the intent of the Comprehensive Plan's Low Density Residential Land Use Designation, the Comprehensive Plan's Land Use Element Goal C, PolicyNo. 1, Transportation Element Goal B, PolicyNo. 16, and Utilities and Public Facilities Element Goal B, Policy No. 3. 2. The Comprehensive Plan allows for subordinate and compatible uses within different zones including residential zones. It also specifies that residential uses in neighborhoods may be augmented by subordinate and compatible uses and lists schools and churches as examples of subordinate and compatible uses. 3. The proposed use, a church addition that will accommodate a school and the development of an athletic field, is consistent with the intent and purpose of RS-9 zone and is compatible with adjacent residential uses. If the proposed use complies with certain definitions and the design and performance standards set forth by the Zoning Code, it can be deemed consistent with the Zoning Code. 4. As conditioned, the proposal for the family life center is consistent with the requirements for approval of a conditional use permit as specified in PAMC 17.96.050. 5. The use does not significantly reduce travel speed/time on the adjacent arterial roads and does not lower the Level of Service standard on the adjacent arterial roads. 6. As conditioned, the proposal is consistent with the City's Parking Ordinance, PAMC 14.40. 7. As conditioned, the proposal for the family life center is in the public use and interest. Commissioner Philpott seconded the motion which passed 3 - 1 with Commissioner Rasmussen voting in the negative. Commissioner Rasmussen explained that his negative vote was due to (1) insufficient traffic information; (2) stormwater issues that have not as yet been adequately addressed; and (3) timing. Mr. Rasmussen elaborated that a project of such impact should not be proposed in such a big chunk but should be separated into several applications where impacts could better be understood and mitigated. 106 Planning Commission Minutes danua~y 22, 2003 CONDITIONAL USE PERMIT - CUP 02-08 - INDEPENDENT BIBLE CHURCH, 116 East Ahlvers Street: Request to expand a church/school use in the RS-9, Residential Single Family zone. (Continue to February 12, 2003.) Chair Schramm opened the continued public heating. There being no public comments, and based on the memo asking for continuation at the applicant's request, Commissioner Philpott moved to continue the public hearing to the February 12, 2003, regular meeting. The motion was seconded by Commissioner Hewins and passed 5 - 0. 107 Planning Commission Minutes December l 1, 2002 PUBLIC HEARINGS: CONDITIONAL USE PERMIT - CUP 02-08 - INDEPENDENT BIBLE CHURCH, 116 East Ahlvers Street: Request to expand a church/school use in the RS-9, Residential, Single Family zone. (Continued from September 11, 2002.) Commissioner Philpott moved to continue the public hearing to the January 22, 2003, Planning Commission meeting to allow for processing of the EIS. The motion was seconded by Commissioner Norton and passed 4 - 0. 108 Planning Commission Minutes September l I, 2002 PUBLIC HEARINGS: CONDITIONAL USE PERMIT - CUP 02-08 - INDEPENDENT BIBLE CHURCH, 116 East Ahlvers Road: Request to allow the expansion of a church use in the RS-9, Residential Single Family zone by the addition of a 6,000 square foot office structure, a 27,000 square foot family life center, and a sports playground. (This item will be continued to December 11, 2002.) Chair Schramm opened the public hearing and indicated staff's memorandum stating that because a Determination of Significance (DS) had been issued for the application, staff is suggesting that the issue be continued to the December 11, 2002, regular meeting to enable the applicant time to respond to the DS. Commissioner Philpott moved to continue the public hearing to December 11, 2002, 7 p.m., City Hall. The motion was seconded by Commissioner Craver and passed 5 - 0. 109 Planning Commission Minutes August 28, 2002 Page 4 CONDITIONAL USE PERMIT - CUP -2-08 - INDEPENDENT BIBLE CHURCH - 116 East Ahlvers Road: Expansion of a church and school activity that includes the clearing of approximately 3 acres of wooded area for a sports field and picnic area, the construction of a family life center (25,700 square feet) and an office building (6,000 square feet) in the RS-9, Residential Single Family zone. Commissioner Porter stated that he is a member of the Independent Bible Church and recused himself from the proceedings and left the building. Staff had not finished its review and requested that the Planning Commission open the public hearing and continue the hearing to the September 11, 2002, Planning Commission meeting. Chair Schramm opened the public hearing. Chuck Brown, 92 Ediz View Drive, representing the applicant Independent Bible Church, provided a brief description of the project. Everett Anderson, 228 ~lhvlers Road, stated that the roads in the vicinity of the IBC were "ridiculous", especially Ahlvers Road which has differing widths, curb/sidewalk configurations, and alinement. He expressed concern over the safety for local residents using the streets for walking and driving due to the large numbers of vehicles traveling on Laurel and Ahlvers Roads to attend church related activities. The increased traffic volume occurred during evening and weekday times in addition to Sundays. Charles Field, 219 Ahlvers Road, expressed concern over traffic speeds and volume in the vicinity of the church and felt that it was unsafe for local residents using the streets for walking, jogging and driving. The additional traffic that would be expected from the expansion of the church would make the situation worse. Joe Springob, 139 E. ~lhlvers Road, stated that the area was affected by springs and that several local homes have drainage problems and suffer from wet conditions in yards and crawl spaces. He was concerned that the addition of more impervious surfaces proposed by the church would create increased drainage problems for local residents. There being no further testimony, Commissioner Hewins moved to continue the public hearing to September 11, 2002. The motion was seconded by Commissioner Phiipott and passed 5-0. 110 pOR NG L S FILE WASHINGTON, U.S.A. ~.~. D E pA R T M :E N T of COMMUNITY DEvELOpMENT ; .. · STAFF~PORT TO: Chair Schramm and Planning Commission FROM: Scott K. Johns, Associate Planner DATE: February 12, 2003 RE: Conditional Use Permit - CUP 02-08 APPLICANT: Independent Bible Church OWNER: Same LOCATION: 116 E. Ahlvers Road REQUEST: Expansion of an existing church facility by adding a "family life center"building, outdoor activity field, and office space to the existing building in the RS-9, Residential, Single Family zone. RECOMMENDATION: The Planning Division recommends that the Planning Commission approve CUP 02-08, with 9 conditions, citing 23 findings and 7 conclusions. APPLICATION: The applicant proposes to expand an existing church use by the construction of a family life center building, outdoor activity field, and additional office space within the existing building at 116 E. Ahivers Road. The family life center would be 25,700 square feet in area and contain a gymnasium, 11 classrooms, and a kitchen area. Thc outdoor activity area would require the clearing of 3 acres and would be used as a sports field and picnic area. The office addition would add 3,000 square feet to the existing church building and facilitate approximately 15 to 20 employees. The application materials are attached as Exhibit # 1. The subject property is located the southeast corner of the intersection of Ahlvers Road and Laurel Street. The property is legally described as being in the Northwest quarter of the Northwest quarter of the Southwest quarter in Section 15, Township 30 North, Range 6 West, W.M., Clallam County, Washington. The site measures approximately 618 feet by 359 feet and is 5.09 acres in area. 111 Department of Community Development Staff Report :?;CU~;'O~nd~pen.dg~-.~'o~Church Page 2 A second parcel situated to the south is included as the area proposed for the sports activity field and picnic area. That parcel is described as being in the North half of the Southwest quarter of the Northwest quarter of the Southwest quarter and the Southwest quarter of the Southwest quarter of the Northwest quarter of the Southwest quarter of Section 15, Township 30 North, Range 6 West, W.M. situated in Clallam County, Washington. The second parcel is "L" shaped and is 7.23 acres in area. The parcel is partially forested with mature Douglas fir trees, cedars, madrona, and a typical understory of ferns, shrubs, and grasses. A portion of the site is cleared and serves as a graveled parking area. The site generally slopes from south to northwest with slopes up to 5%. Some terracing has been done to create more level areas for buildings, parking, and activity areas. A small barn and shed are located on the second parcel. The total area of the two parcels is 12.32 acres. The applicant is proposing a phased development, with the development of the athletic/ activity field beginning within the first year and the construction of the family life center beginning within two years of approval and the additional office space within five years of approval. . STAFF ANALYSIS Proposal The application is for an addition to the existing church site of a 25,700 square foot family life center containing a gymnasium, kitchen, and classrooms, an addition of 3,000 square feet o£ office space to the existing church building, and the clearing ora 3 acre area for the development of a sport activities field and picnic area in the RS-9 Residential Single Family zone per PAMC 17.11.040.E, and N. The subject property currently contains a church building and associated paved parking for 187 cars. The existing church building contains 14 classrooms and provides space for. the junior and senior high classes of the Olympic Christian School and sirves approximately 45 students and faculty, Monday through Friday. The building occupies approximately 19,418 square feet. Comprehensive Plan The site is located in the South Central Planning Area of the City and is designated as Low Density Residential (LDR). Adjacent designations include LDR to the east, north, and south. The area to the west is located in the County and is designated Urban Low Density (ULD). The Comprehensive Plan establishes the long range goals and policies of the City. Any project proposed in the City must be consistent with the goals and policies of the Comprehensive Plan. The Comprehensive Plan's policies have been reviewed with regard to the proposed application and the following policies appear to be the most relevant to the proposal. Land Use Element Goal C, Policy No. 1 - "Residential land should be developed on the district and neighborhood concept. Although such districts may be composed primarily of residential uses of a uniform density, a healthy, viable district shouM be composed of residential uses of varying densities which may be augmented by subordinate and compatible 112 Department of Community Development Staff Report Page 3 CUP 02-08 Independent Bible Church uses. Single family and multi-family homes, parks and open-spaces, schools, churches, (emphasis added) day care and residential services, home occupations, and district shopping areas are all legitimate components of district development and enhancement. neighborhood shouM be primarily composed of low, medium, or high density housing." Churches and schools are both listed as subordinate and compatible uses that can augment a residential neighborhood or district. Transportation Element Goal B, Policy No. 16 - "Parking requirements should make allowances for shared parking facilities. " The existing use and proposed expansion both include a mixture of uses and times that uses will occur. Since not all uses will occur simultaneously, parking requirements should not be added together for all uses. Allowances can be made to reduce the parking requirement. Utilities and Public Facilities Element Goal B, Policy No. 3 - "As a "supporter, "the City should promote and cooperate in providingprograms and services including: ........ schools and community learning." Churches and schools both provide programs and services that the City finds desirable to promote and support. In the interest of conciseness, the entire Plan has not been cited, but the full intent of the plan has been considered in this analysis. Zoning Ordinance The Zoning Ordinance is the primary implementing ordinance for the Comprehensive Plan. It establishes what types of uses are permitted and where they may be located in the City. It also establishes definitions of uses, and minimum design standards for such uses. Like the Comprehensive Plan, any project proposed in the City must be consistent with the regulations of the zone in which it is located. The Zoning Map identifies the subject property, as well as the adjacent properties to the north, east, and south as Residential, Single Family (RS-9). The property to the west is located in the County and is zoned Urban Low Density, LD. The purpose and intent of the RS-9 zone is as follows: "This a Iow density residential zone intended to create and preserve urban single family residential neighborhoods consisting of predominantly single family homes on larger than standard Townsite-size lots. Uses which are compatible with and functionally related to a single family residential environment may also be located in this zone." Churches and private schools require conditional use permit approval when proposed in the RS-9 zone under PAMC 17.11.040.E and N. PAMC 17.96.050 specifies procedures for the review and processing of conditional use applications, as follows: ] 7.96. 050 Conditional Use Permit A. The Planning Commission shall consider applications for Conditional Use Permits o fuses as specified in the applicable Chapter of the Zoning Regulations. The Planning Commission may grant said permits which are consistent and compatible with the purpose of Department of Community Development Staff Report Page 4 CUP 02-08 Independent Bible Church the zone in which the use is located, consistent with the Comprehensive Plan, and not contrary to the public use and interest. The Planning Commission may refuse to issue a Conditional Use Permit if the characteristics of the intended use as related to the specific proposed site are such as wouM defeat the purpose of these Zoning Regulations by introducing incompatible, detrimental, or hazardous conditions. B. In each application the Planning Commission may impose whatever restrictions or conditions they consider essential to protect the public health, safety, and welfare, and to prevent depreciation of neighboring property. C. Purpose of a Conditional Use Permit: The purpose of a Conditional Use Permit shall be to assure that the maximum degree of compatibility between uses shall be attained. The purpose of these regulations shall be maintained with respect to the particular use of the particular site and in consideration of other existing andpotential uses within the general area in which such use is to be located. The proposed family life center will contain additional classrooms, a teen room, a kitchen, and a gymnasium that will have room for movable seating and a stage. The Olympic Christian School currently conducts junior and senior high school classes in classrooms that exist in the church building. Some school activities will be relocated to the proposed family life center with future expansion of the school use anticipated. The new family life center building will be used on weekends and evenings for both school and church activities. The family life center will also be used for events that may at times be open to the public. The expanded office space (3,000 sO .is intended for use by church administration only. School administrative functions will continue to take place in the existing church building. The space currently used for school administration was converted from a classroom to office space. It is not unusual for a church to have a small office for a pastor and staff support, nor is it unusual for the administration of a private school to take place within the school building. In this case, the original proposal was for a 6,000 square foot office building. On August 27, 2002, the applicant submitted an amendment to the original proposal indicating that office space would be reduced in size to 3,000 square feet and added to the north side of the existing church building. The office space is proposed to provide space for 20 full and part time employees (15 FTEs). Office uses are not allowed as either permitted or conditional stand alone uses in the RS-9 zone. The proposed office use will be ancillary to the church and school, both of which are conditionally allowed in the zone. The Independent Bible Church (IBC) claims a membership of over 1,000 and employs 5 pastors. The siting of administrative offices for a church or school on the same site as the church or school would not be unusual as the administrative offices are clearly ancillary to the main use. A typical arrangement for a church or school would be to incorporate administrative offices into the church or school building. The office space will be attached to the existing church building. The office use will occur on weekdays during typical working hours. This will correspond to the same times that most of the school uses occur. The revised plan shows the proposed office administration addition as being incorporated into the main church building by a building addition. The office area would occupy approximately 6% of the total building footprint on the completed project site or 1% of the building coverage on the site. A traffic study prepared by John H. McNutt, P.E. and dated July 5, 2002 was submitted Department of Community Development Slaff Report Page 5 CUP 02-08 Independent Bible Church with the application materials. The study indicates that office related traffic volume during the A.M. peak period will increase by 12 vehicles and the P.M. peak period will increase by 14 vehicles. The anticipated increase in student activity is projected to add another 23 vehicle trips to the A.M. peak hour traffic with 15 vehicle trips to the P.M. peak hour traffic. The total increase in peak hour trips would be 35 A.M. trips and 29 P.M. trips. Since the office will be used by both full time and part time employees, peak hour trips will not provide a complete picture of traffic impacts. Average daily trips attributed to the office use will increase by 90. According to the traffic study, increases in traffic flow will not result in a reduction in travel speed or time and will not reduce the level of service (LOS) below the current LOS "A". This was confirmed by City of Port/ Angeles Public Works and Utilities Department. , . The traffic study indicated that the bulk of anticipated traffic impacts~an increase of 56 vehicle trips, will occur on Sundays in relationship to .the church use. Currently, ~-~O9.~aattendance at t_he~_r..church is as high as 700 individuals for regular services. At this rate, approximately~-vehicle trips occur for regular church services. Those impacts will happen on Sundays when neighborhood residents tend to be home and actively using local streets in the neighborhood for walking, biking or doing errands. Vehicle trips will also increase during the week during evening, non-peak hours. The average daily trips attributed to all prop~f~_~ctivities on-site for weekdays is estimated at 440, for Saturdays at 226, and Sundays a~-These estimated numbers of average daily trips is roughly equal to the development of 45 to 50 homes (which is the number of homes that would be allowed on a similar sized subdivision in the RS-9 zone). The traffic study projected growth and impacts out to five years into the future. Additional growth of the church and related activities can be expected beyond the next five years. Streets that provide access to the site are no/developed to arterial street standards. Laurel Street lacks curbs, gutters and sidewalks between Viewcrest and Ahlvers Road. Ahlvers Road is improved with curb and gutter on the south side along the frontage of the church site. No improvements exist east of the church site. Neither street has a center line and both are more narrow than a typical arterial street. No shoulder or parking lane exists along several sections of Ahlvers and Laurel between Laurel and Peabody streets. Local residents are forced to walk in the street, and any on-street parking restricts the street's travel width in those areas without shoulders. Church members are specifically asked by the church administration not to park on the nearby streets during church functions. New development is subject to the design and dimensional requirements set forth under PAMC 17.11.050 including minimum setbacks and maximum lot coverage. The setbacks required for public and private schools is 40 feet minimum from all property lines, while the required setback for churches is 35 feet. Because the family life center is intended for church purposes as well as school purposes, 40-foot setbacks will be required. The maximum lot coverage requirement for public and private schools is 25% and 35% for churches. This requirement is met by the proposal with only 20.3% lot coverage for the combined church and family life center. The addition of the proposed office space would increase the lot coverage to 21.7%. The required lot area for public and private elementary schools is 5 acres, plus 1 acre per each 1 O0 students, and for middle, junior, and, senior high schools is 10 acres plus 1 acre per each 1 O0 Department of Community Development Staff Report Page 6 CUP 02-08 Independent Bible Church students. Private schools with less than 100 students are required to have 20,000 square feet of lot area. The minimum lot area for churches is 25,000 square feet. The subject site is 5.09 acres in size and the current number of students is approximately 45. The number of additional students is estimated to be 35 bringing the estimated total to 80, however, recent growth and local economic conditions have slowed growth and the estimate of 80 students is considered to be high. The previous CUP approval [CUP 95(01)01 ] allowed for up to 150 students. The proposed project meets the requirement for minimum lot size for a church and a private school with fewer than 100 students. In order to meet the minimum lot size .for private schools with more than 100 students, the applicant would need a Zoning Lot Covenant to combine the two parcels into one building site of 12.32 acres. The combined parcel size will limit the school enrollment to a maximum of 200 students. A Zoning Lot Covenant would also reduce lot coverage percentages. A principal issue in this application is which is the primary use and which is the subordinate use. The current use is primarily that ora church with the school being sub6rdinate to the church. Currently, the Independent Bible Church operates the Olympic .Christian School on O'Brien Road. The use of the church building at the Ahlvers Road site is due to a lack of space to accommodate the current number of students at the O'Brien Road site. Therefore, the junior high and senior high school classes are conducted at the Ahlvers Road site and the elementary school classes at the O'Brien Road site. The existing building contains an area for worship, some office space, and a nursery area which are associated with the church, and classrooms, a library, and reading room which are associated with both the church and the school. The proposed family life center will contain an additional 11 classrooms, a gymnasium, a kitchen and a teen room. The existing building is 19,418 square feet in area, contains 5,920 square feet of classroom area and a 395 square foot library. The proposed family life center building will be 25,700 square feet in area and have a partial second story. The classroom area of the building will occupy 9,580 square feet of the building and the gymnasium will occupy 9,321 square feet, including the stage area. The family life center is over 6,000 square feet larger than the existing building, which houses school facilities as well as the church facilities. Although the family life center is designed like a school facility, it is intended to be used primarily for church purposes and activities. The school uses on the site will take place primarily during weekdays and only for 9 months each year. The church uses will be primarily on Sundays with regular evening and Saturday activities and will take place throughout the year. The student load is less than 50 students at this time and, although the school use is daily, church activities will occupy the building during the evenings on a regular basis. The proposed office use would be used for church administration. It has been stated in personal conversations with Church Administrator Chuck Brown, that the family life center would be built at the site even if no school activities were to occur on-site. It was also stated that it would be the preference for the church and school to be separated and the school located entirely at the O'Brien Road site. Although it is not evident that the primary use on the site will change from being church related to being school related, there are no assurances that the school activity will not increase in prominence in the future. The site plan submitted with the application shows an area for future classrooms or additional parking. As proposed, the family life center has characteristics of a school and will contain school functions at times. The family life center should therefore be conditioned to meet the setback and lot size requirements for a school. The applicant proposes to clear and grade an area of 3 acres for the development of an athletic field/play area and picnic area. The athletic area is to be located on the southerly parcel 116 Department of Community Development Staff Report Page 7 CU? 02-08 ]ndependenl 2]ible Church of land south of the family life center and south and east of the graveled portion of the parking lot. This portion of the project will convert approximately 3 acres of existing forest to a grassed field. The conversion of 3 acres of forest to grass will impact the drainage characteristics of the site. Issuance of a Clearing and Grading Permit will be required prior to commencing al~/y work related to this portion of the project. . . , ]~f'/]- ~Jl~Z~/~ Public parks and recreation facilities areApermitted usds in the RS-9 zoq/e, as' are' churches and schools. Athletic fields are commonly a}sociated with schools and occasio'nally with churches and can be considered accessory to those uses. An athletic field is compatible with the purpose and intent of the RS-9 zone. The proposed athletic field will be associated w/th the church and school on the site and will not generally be available for use by neighborhood residents as would a public athletic field or playground associated with a public school. The proposal to add 3,000 square feet for office use, 25,700 square feet for the family life center and clear 3 acres of forested land (converted to a grass field) has nots been reviewed for drainage concerns at present. Additionally, the site plan indicates areas reserved for possible additions of parking or future classrooms. The possibility of paving existing gravel parking, sport courts or other activity areas in the future also exists. The impacts to the stormwater drainage l~om the proposed and potential increases in impervious surfaces on the site have not been calculated. Submittal Of detailed drainage plans showing calculations for estimated runoff amounts, proposed treatment techniques, and flow control techniques will be required for review and approval by the Public Works and Utilities Department prior to issuance of construction permits. Parking Ordinance The following table illustrates the parking requirements ofPAMC 14.40. The original approval of CUP 87(12)27 for the church required 95 parking spaces based on 570 seats in the chapel. An additional 60 spaces were required when the school use was approved (CUP 95(01)01) for a total parking requirement of 155 spaces. No additional chapel space is being proposed. Required parking for the proposed new structures and uses would be 48 for classrooms, 174 for the gymnasium, and 8 for the office, or a total of 237. Together with the 155 required for the original conditional use permit, a total of 385 parking spaces would be required. Use Standard Number Proposed Required Spaces Church 1 space for each 6 570 Sq. Ft. (No 95 spaces required seats in chapel change) (per CUP 87(12)27) Gymnasium (place of 1 space for each 50 8,711 Sq. Ft. 174 spaces required assembly) Sq. Ft. Elementary school I space per room 0 0 classroom Junior High 3 spaces per room 6 18 spaces required classroom 117 Department of Community Development Staff Report Page 8 CUP 02-08 Independent Bible Church Senior High 6 spaces per room 5 30 spaces required classroom Existing school use 60 spaces required (per CUP 95(01)01 Office 1 space per 400 3,000 8 spaces required square feet Total 385 spaces PAMC 14.40.100 allows for parking facilities to be cooperatively used by different land uses when times of use are nonsimuitaneous. The use of the school classrooms, the chapel, and some uses of the family life center, including the gymnasium, will be nonsimultaneous and shared use of the parking may occur. The original 60 spaces required for the school use assumed that all classrooms would be for senior high. That 60 spaces is therefore a maximum requirement, and if half the classrooms are used for junior high classes, the requirement is reduced by 21 spaces. This would reduce the required parking for the total 25 classrooms to 87. Additionally, one of the original classrooms has been converted into office space. This would further reduce the required parking by 6 spaces to 81. The classrooms will be used during weekdays for the school use. Parking for the office use will also be during weekdays. Spaces required for the church will be shared on Sundays when school is not in session. The use o£the gymnasium will be either simultaneous with school hours and for school use or it will be used during evening or weekend hours when school is not in session. It is conceivable that the use of the chapel and the gymnasium could occur at the same time. Typically the proposed uses on the site will be varied and not occur simultaneously. Therefore, the required total of 385 parking spaces can reasonably be reduced. A total requirement of 250 parking spaces would adequately serve the parking requirement of the highest demand use, the gymnasium, simultaneously with a second use. As the applicant is proposing a phased development, the required additional parking would not need to be available until such time as the proposed use exists. The application materials indicate that 300 parking spaces will be provided. Currently, 187 paved parking spaces are provided on-site, and a large area of unpaved parking is provided south of the paved parking area. The unpaved area provides adequate area for at least an additional 100 cars. The office building, as shown on the site plan, would be located on existing paved parking. The revised plan will place the office space on the north side of the existing church building. Any parking spaces eliminated by the building would have to be replaced with improved parking in another location. All required parking must be improved in accordance with City requirements per PAMC 14.40.150. The recommended conditions reflect the normal requirements for a church and a private school. STATE ENVIRONMENTAL POLICY ACT REVIEW AND COMPLIANCE. A Determination of Significance was issued for the proposed action on September 6, 2002. The site does not contain an environmentally sensitive area. A Draft Environmental Impact Statement (DEIS) was issued on November 22, 2002. Public comments were accepted until December 23, 2002. Two public comment letters were received from individuals and one comment letter from the Department of Ecology was received. A Final EIS was issued on February 4, 2003. Department of ComrnuniO, Development Staff I~eport Page 9 CUP 02-08 Independent Bible Church AGENCY COMMENTS: City Departments reviewed the proposal and have the following comments. No other agency comments were received at the time of printing of the staff report. ·Fire Department: The Fire Department will require complete site plans, building plans, fire alarm plans, and sprinkler plans prior to construction. · Public Works and Utilities: a) a Clearing and Grading Permit will be required; b) Drainage plans showing calculations must be submitted (additional detention may be required); c) Each structure will require a separate sewer connection; d) Each structure will require a separate water meter; e) If additional parking over the existing paved parking is required, that parking must be paved and stripped and additional stormwater detention may be required; f) The traffic study will be reviewed; g) Electric requirements will be addressed later in the process. Jim Mahlum, Civil Engineer for Port Angeles Public Works and Utilities Department commented on the traffic study that was submitted with the application as follows; "1 have reviewed the traffic study and agree that with the additional traffic the LOS will remain at A for the 5 and I 0 year design period It wouM have been nice to have seen the 20 year design, however, I do not think that it would significantly change the LOS. I would be surprised if it dropped to even LOS B. Based upon my review, I have no comments:" · Additional comments dated August 26, 2002, from the Public Works and Utilities Department requires new sidewalk installation along the full frontage of the property on Ahlvers Road. PUBLIC COMMENTS: Notification of the proposed action was placed in the Peninsula Daily News on July 29, 2002 and mailed to the property owners within 300 feet of the subject property on July 24, 2002. One letter from the public stating opposition to the project was received on August 12, 2002, by the Department of Community Development. The letter was signed by four individuals and stated stormwater impacts, traffic impacts and incompatibility of the use with the existing single family residential neighborhood as reasons for opposition. PLANNING DEPARTMENT RECOMMENDATION: The proposed use as a church and private school is consistent with the purpose of RS-9 zone, as it is compatible with adjacent residential uses. If the proposed use complies with certain definitions, and the design and performance standards set forth by the Zoning Code, then it can be deemed consistent with the Zoning Code. Offices are not permitted in the RS-9 zone as a stand alone use. This proposal includes adding space to an existing church to provide additional office space for the administration of the church and school. Churches and schools are both allowed in the RS-9 zone as conditional uses and it is reasonable to assume that both churches and schools would have some administrative office space included with those uses. In this case, the office space is proposed as an addition to the existing church building. The Comprehensive Plan allows for ailllg~dinate and compatible uses within different /1Y Department of Community Development Staff Report Page 10 CUP 02-08 Independent Bible Church zones including residential zones. It also specifies that churches and schools should be allowed in certain zones by conditional use approval in order to augment the primary residential use. Therefore, the proposal for the church and school is consistent with the Comprehensive Plan. The proposal should be conditioned to: 1) meet the permitting and utility requirements, including improvements of adjacent street frontage; 2) sign a no protest LID agreement for future improvements to area streets; and 3) meet the parking requirements for church and school uses adjusted for shared use. Upon compliance with Port Angeles Municipal Code requirements, the proposal would be consistent with all the City's Codes and, therefore, not contrary to the public use and interest. 120 Department of Community Development Staff Report ~°age 11 CUP 02-08 Independent Bible Church RECOMMENDED CONDITIONS, FINDINGS AND CONCLUSIONS The Planning Division recommends the Planning Commission approve Conditional Use Permit CUP 02-08 for a family life center building, athletic field, and a 3,000 square foot office addition, subject to the following 9 conditions of approval and based on the following 23 findings and 7 conclusions: Conditions: 1. The applicant shall meet the permitting and utility requirements including the provision of a total of 250 improved off-street parking spaces. 2. The applicant shall install sidewalks that meet City standards on the south side of Ahlvers Road along the entire frontage of the property. 3. The applicant shall submit a stormwater drainage plan indicating estimated amounts of stormwater runoff, proposed measures for treatment of stormwater runoff, proposed measures to control flow rates ofstormwater runoff leaving the subject site, and a schedule of proposed construction for stormwater facilities. The stormwater drainage plan shall be reviewed and approved by the City of Port Angeles Public Works and Utilities Department prior to construction. 4. The applicant shall obtain a separate Clearing and Grading Permit from the City of Port Angeles prior to beginning any work on the sports field and picnic area. 5. If school enrollment exceeds 99 students on-site, the applicant shall execute a Zoning Lot Covenant to combine the two parcels in order to provide adequate area to meet the requirements of 17.11.050.A Table A, PAMC for private schools. 6. The family life center shall meet the 40-foot setback requirement from all property lines for schools. 7. Additional landscaping shall be planted between the family life center and the adjacent single family residences to the east, similar in composition to landscaping existing along the northern portion of the northeast property line prior to occupancy of the new center. 8. Lighting installed for the athletic field shall be shielded and directed downward to prevent light from the use reflecting on surrounding properties. 9. The applicant shall sign a no-protest agreement for a Local Improvement District for future improvements to Laurel and Ahlvers Streets accessing the site prior to issuance of a building permit. Findings: Based on the information provided in the Department Staff Report for CLIP 02-08 dated February 12, 2003, including all information in the public record file comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning Commission hereby finds that: 1. The applicant, the Independent Bible Church, submitted a Conditional Use Permit application for the addition ora 25,700 square foot family life center, 3,000 square feet of additional office space, al~d,,t~e clearing 3 acres for a sport field and picnic 1ZI Department of Community Development Staff Report Page 12 CUP 02-08 Independent Bible Church area on a site currently containing a church and private school use on July 8, 2002. The family life center would contain 11 classrooms, a gymnasium, kitchen, and teen room. 2. Notification of the proposed action was placed in the Peninsula Daily News on July 29, 2002, and mailed to the property owners within 300 feet of the subject property on July 24, 2002. 3. The applicant submitted an amended site plan for the project on August 28, 2002. The revised plan showed the office portion of the plan as being reduced in size from 6,000 SF to 3,000 SF and placing it as an addition to the existing church building instead of a separate building. 4. The church use on the site was originally approved on December 7, 1987, by CUP- 87(12)27. 5. Conditional Use Permit CUP-95(01)01 was approved on March 8, 1995, for the operation of a private school in the existing church building. 6. The site currently contains a 19,418 square foot structure that houses the Independent Bible Church and junior and senior high school classes associated with the Olympic Christian School. The existing, two-story Church building includes 14 classrooms, a library, nursery, and office space in association with the church/school use. Two small storage buildings are located on the southerly portion of the site. Paved parking for the church is located on the northwest portion of the northernmost parcel of the site and unpaved parking is located partially on both parcels. 7. A traffic study prepared by John H. McNutt, P.E. and dated July 5, 2002, was submitted with the application materials. The traffic study indicates that no significant reduction in travel speed or time will result from this proposal and that all streets within the local collector network will remain at Level Of Service (LOS) A. The same traffic study indicates that average daily trips will increase by 161 vehicles per weekday and an additional 56 vehicles on Sundays. 8. The traffic impacts of the project were reviewed during the SEPA review and found to have potential traffic impacts on arterial streets providing access to the church proposal. 9. A Determination of Significance (DS) was issued for the proposed action on September 6, 2002. A Draft Environmental Impact Statement (DEIS) was issued on November 22, 2002. Written public concerns were reviewed and incorporated with a Final Environmental Impact Statement (FEIS) issued on February 4, 2003. 10. Laurel Street north of Ahlvers Road is not improved with curbs, gutters, or sidewalks. Ahlvers Road is not improved east of the church property. Both streets are classified as collector arterials, and neither street is developed to the City of Port Angeles' Urban Services Standards for collector arterials. 11. The site is made up of two parcels that total 12.32 acres. The subject property is located at the southeast comer of Ahlvers Road and Laurel Street. The parcels are legally described as being in the Northwest quarter of the Northwest quarter of the 122 Department of Community Development Staff Report Page 13 CUP 02-08 Independent Bible Church Southwest quarter of Section 15, Township 30 North, Range 6 West WM, Clallam County, Washington; and in the North half of the Southwest quarter of the Northwest quarter of the Southwest quarter and the Southwest quarter of the Southwest quarter of the Northwest quarter of the Southwest quarter of Section 15, Township 30 North, Range 6 West, WM. situated in Clallam County, Washington. The site address in 116 Ahlvers Road. 12. The proposal for the family life center and additional office space is on the same zoning lot as the existing church. The proposal for the picnic area and sports field is located on a separate parcel adjacent to the south. Both parcels are owned by the Independent Bible Church. 13. PAMC 14.40.050.L and M require 3 parking spaces per junior high/middle school classroom, and 6 parking spaces per senior high school classroom~ PAMC 14.40.030.F also requires 1 parking space per every 6 seats in a chapel and PAMC 14.40.050.A requires 1 space for each 50 square feet of assembly space without fixed seats. PAMC 14.40.030.B requires 1 parking space for each 400 square feet of office use. PAMC 14.40.100 allows for parking facilities to be cooperatively used by different land uses when the times of the uses are nonsimultaneous. 14. The site currently provides 187 paved parking spaces and an unpaved parking area of approximately 25,000 square feet. The total development proposed will require a total of 250 off-street parking spaces. 15. Per PAMC 14.40.150 the City's Parking Ordinance, parking spaces must be a minimum of 8.5 feet wide by 18 feet in length, and that the parking area be paved, and striped. 16. The site is found in the City's South Central Planning Area and is designated as Low Density Residential (LDR) on the Comprehensive Plan Map. Adjacent designations include LDR to the north, east, and south. The area to the west is located in the County and is designated in the County Comprehensive Plan as Urban Low Density (ULD). 17. The property is zoned RS-9, as are properties to the north, east, and south. The area to the west is located in the County and is zoned Urban Low Density. 18. The land uses adjacent to the subject site are as follows: To the north: single family residential; To the south: primarily vacant acreage; To the east: single family residences: and To the west: primarily vacant acreage. 19. The Comprehensive Plan's Land Use Element Goal C, Policy 1, states that schools and churches are subordinate and compatible uses that augment residential neighborhoods and districts. 20. The Comprehensive Plan's Transportation Element Goal B, Policy 16, states that allowances should be made for shared parking. 21. The Comprehensive Plan's Utilities and Public Facilities Element Goal B, Policy 3, 125 Department of Community Development Staff Report Page 14 CUP 02-08 Independent Bible Church states that the City should promote and cooperate as a supporter in providing schools and community learning. 22. The Public Works and Utilities Department commented that a) A clearing and Grading Permit will be required; b) drainage plans with calculations must be submitted (additional detention may be required); c) a 6 inch PVC sewer line currently connects to the existing structure and additional structures will require separate connections; d) each new structure will require a separate water meter; and e) any additional parking required over the existing paved parking area shall be improved by paving and stripping, with additional stormwater detention. A memorandum dated August 26, 2002, requires the installation ora sidewalk along the entire site frontage of Ahlvers Road. 23. One written comment was received on the proposal by August 12, 2002, the end of the public comment period. The letter was from a group of four citizens who stated that traffic impacts had not been thoroughly studied and would become a problem as a result of the project, that drainage issues had not been properly addressed, and that the use is incompatible with a residential neighborhood. Conclusions: Based on information provided in the Department StaffReport for CUP 02-08 dated February 12, 2003, including all of the information in the public record file, comments, testimony presented during the public hearing, the Planning Commission's discussion and deliberation, the above listed conditions of approval, and the above listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As conditioned, the proposal is consistent with the intent of the Comprehensive Plan's Low Density Residential Land Use Designation, the Comprehensive Plan's Land Use Element Goal C, Policy No. 1, Transportation Element Goal B, Policy No. 16, and Utilities and Public Facilities Element Goal B, Policy No. 3. 2. The Comprehensive Plan allows for subordinate and compatible uses within different zones including residential zones. It also specifies that residential uses in neighborhoods may be augmented by subordinate and compatible uses and lists schools and churches as examples of subordinate and compatible uses. 3. The proposed use, a church addition that will accommodate a school and the development of an athletic field, is consistent with the intent and purpose of RS-9 zone and is compatible with adjacent residential uses. If the proposed use complies with certain definitions and the design and performance standards set forth by the Zoning Code, it can be deemed consistent with the Zoning Code. 4. As conditioned, the proposal for the family life center is consistent with the requirements for approval of a conditional use permit as specified in PAMC 17.96.050. 5. The use does not significantly reduce travel speed/time on the adjacent arterial roads and does not lower the Level of Service standard on the adjacent arterial roads. 6. As conditioned, the proposal is consistent with the City's Parking Ordinance, PAMC 14.40. 124 Department of Community Development Staff Report Page 15 CUP 02-08 Independent Bible Church 7. As conditioned, the proposal for the family life center is in the public use and interest. Attachments Exhibit # 1 - Application materials Exhibit #2 - Letter signed by Brian Winter, Aleta Erickson, Eileen Weir, and Gary Hunter 125 126 F-xt4/4c:~ ,~--~ File Recpt# APPLICANT/OWNER INFORIVIATION: /c~"./ Address: //.Z W, ~'~ ~/~ 5~ Daytime phone ~: e~ *Applicant's representative (if other than applicant): ~t~t~.?. ~, 5['e~ Address: //2 ~ ~[~ 5~ Daytime phone ~: ~2 Prope~y owner (if other than applicant): Address: Daytime phone ~: PROPERTY INFORMATION: Street address: //~6 ~ .,4/4/.L~"/eJ~ ~' /~,~ ~ Legal description: $¢~ p./'~c./.,,_~/ /~;~ ~'i.~i'c,~'.~ Zoning: ~ S'- c/ Comprehensive Plan designation: JL,9~ D~,.~,,~,~, Property dimensions: o.'i~¢c/-,~.J Property area (total square feet): Physical characteristics (i.e., flat, sloped, vacant, developed, etc.): ~'~,.~- %'~/,~?e, PROPOSED USE INFORMATION: Please describe the proposed use: ~"/./~'i)~,~,,-~,~..~,,:' .' l .-~,,~-.s ~.~! ¢~,.¢f P~c 2. Number of employees: ~ O Hours of operation: 9 ~ ~ NUmber of on-site parking spaces: ~¢~ Number of off-site parking spaces: Building area (total square feet of floor area for the proposed activity): ~LG ' ~, ?~-~ ~ ~oum of ~e.a~- Irides: O]~pic ChristJ~ Sch~ '/:30 pm -3:00 pm (S~t- J~e). ~i~al SIGNATURES: ~d ~*~bg a~i.itics f¢ m~is~, youth, cho~ or ~s~g pr~mtati~s. Satard~: O~sio~al actNiti~ ~clud~g: ma~t~ace, y~, classs, pi~i~ ~. Applicant: I ceRify that all of the above statements are true and complete to the best of my know/edge and acknowledge that wilful misrepresentation of infatuation wifl terminate this permit application. I have read this application in its entirety and understand my that submi~al will be reviewed for completeness and, if found to be complete, will be scheduled for the next available Planning Commission meeting. Owner's Signature {if other than applicant): 128 ® 129 '~. :" '/L V£,RS Property Legal Dr :ription and ", A H£ V£t~$ t¢u. ~ ~ °. ~o . .... Dimensions Tax Parcel # 063015-320000 Independent Bible Church 116 East Ahlvers Road I Property Area: 221,799 sqft Port Angeles, WA 98362 z 360-452-3351 Zoned: RS-9 I Contact: Chuck Brown 3. I Legal Description Parcel Number: 0635015-320000 3zo NW of the NW of the SW except the 4. East 289 ft and except for the North 30 f~ Survey Volume 12 page 95, Section 15 s. Ogo TWP 30N Range 6 West ~_~ Parcel Number: 0635015-320050 ',~ o~1,< North half SW NW SW and SW SW NW SW ,~ s. Section 15 TWP 30N Range 6 West 7. 24 lO. Tax Parcel # 063015-320050 N Property Area: 315,154 sqft Zoned: ~R~-9 - 7.230.5 \'.. .~ ~--,,._ ~:- '~ ~t~ SHORT' PLA r ~ 8/-/, ~ Vol. lO, Poge 89 Pt' 9 *"~° ' ...... , 32~, '~2' 130 Independent Bible Church 116 East Ahlvers Road Port Angeles, WA 98362 360-452-3351 Parcel Number: 0635015-320000 East 289 fl and except for the North 30 fl Survey Volume 12 page 95, Sect/on 15 TWP 30N Range 6 West Section 15 TWP 30N Range 6 West ARK AVE. Ol YMPI¢ NA rlO~t. PARK H 0 132 I 133 U~,~ ~,T I~LEVATIC:~ E! ® 136 August 11, 2002 J AUG 1' 2 2002 L City Department of Community Development CITY ~ PORT ANGELES City Hall COMMUNITY DEVELOPMENT P.O. Box 1150 Port Angeles, WA 98362 Re: Proposed Expansion of Independent Bible Church (IBC) To Whom it May Concern: The City of Port Angeles Public Notice for a conditional use permit to allow expansion of a church activity in the RS-9, Residential Single Family Zone states, "It is anticipated that a determination of nonsignificance will be issued for the proposal following the required review period under WAC 197-11- 355." This statement is unsupported by the facts and should be considered in error for the following reasons. A. The adverse effects of increased storm water runoff from the addition of the impermeable surfaces associated with the 25,700 square feet family life center, the 6,000 square feet office building, and the area "reserved for parking expansion" and "future classroom if needed" have not been evaluated. The cumulative effects of these additions coupled with the existing impermeable surfaces associated with the existing Worship Center and the asphalt parking area must also be considered. If appropriate mitigation for this impact is not identified, a f'mding ofnonsignificance cannot be justified and the project should not be allowed. The IBC should be responsible for any mitigation prior to construction if the expansion is allowed to occur. B. The traffic analysis is inadequate and flawed. Specifically, (1) the Ahlvers Road segment west from Old Mill Road to Peabody Street is not "wider than normal" nor is street side parking "essentially nonexistent." Pedestrian and bicycle use is common along this segment. For safe passage, automobiles often pull partially into the east-bound lane because the road is so narrow. Garage and yard sales at homes in tiffs area have previously resulted in further traffic limitations when people park on the south side of Ahlvers. (2) The Olympic Vineyard Fellowship (OVF) is a relatively new addition to the neighborhood resulting in a substantial increase in vehicle use in the south Peabody Street area, especially when compared to its predecessor. The OVF parking lot fills with overflow parking on both sides of Peabody, restricting traffic flow. The adverse effects of adding to this congestion was not evaluated. (3) The analysis also did not consider the increased traffic at specific intersections. The intersection of Ahlvers Road and Peabody Street (a 'T' intersection with one stop sign and one yield sign) is often alxeady difficult when trying to mm east on Ahlvers from Peabody. A three-way stop may be required there. Peabody Street and Park Avenue (a 'T' intersection with one stop sign) may also require a three-way stop to move traffic from Peabody onto Park. Laurel Street and U.S. 101 (Lauridsen Boulevard; a 'T' intersection with one stop sign) is also often difficult now, especially during the summer tourist season. Another three-way stop or stoplight may be required here to move traffic from Laurel onto U.S. 101. The IBC should be responsible for any necessary widening of Ahlvers Road or improvements at the subject intersections prior to the expansion if it is approved. C. The proposed additions are incompatible with a quiet, residential neighborhood. The permit does not include an alternatives analysis or other evaluation as to why the new facilities are required as opposed to continued use of ex/sting office space, gymnasiums, kitchens, or classrooms elsewhere. "Consolidation" is not an adequate excuse for the construction and occupancy of structures incompatible with a residential neighborhood. 137 For the above reasons, we the undersigned oppose the proposed expansion of the IBC. At the very least, a determination of nonsignificance should not occur and further analysis and public input accomplished. Mitigation should be required if the project is allowed to move forward. Smcerely.~ ~ Brian D. Wrater r~Aleta Erickson 3317 Upland Lane Eileen Weir 3322 Upland Lane 138 , FEB 10 2003 CITY OF PORT COMMUNITY D[VELOPMENT Planning Commission City of Port Angeles 321 East Fifth Street Port Angeles, WA 98362 RE: Independent Bible Church CLIP 02-08 Public Hearing Comments Dear Commissioners: We w/ll be out of town on the date of the scheduled public hearing (February 12, 2003). We requested a continuance of the matter until our return on the 17th but was informed that continuances must come at the request or with the agreement of the applicant. Mr. Johns, associate planner, wrote on January 30th and advised that the applicant wished to go forward on the 12th. 1. Appearance of Fairness: We do not know what, if any, church affiliations the individual Commissioners may have but, should any Commissioner be a member of the Independent Bible Church (IBC), we respectfully request that that Commissioner recuse himself or herself from any consideration of the instant CUP application. We do not wish to impugn the integrity of any Commissioner and have no reason to doubt that ali Commissioners, including those who may be members of IBC, will act in any way but impartially and objectively. However, the appearance of fairness doctrine is designed to address not only actual bias but the appearance of it as well. To a reasonable person observing the proceedings, the hearing and decision-making process would not appear fair if Church members were voting on Church applications. 2. Exhibits: The exhibits attached are referenced herein in parenthesis in bold, e.g., (Aerial). We have also produced a CD onto which we have copied the referenced exhibits either for individual viewing by the Planning Commission members or for projected viewing during a work session on the application. The identifiers for CD exhibits mirror the attached exhibits. An additional legend identifying the location and direction of the photo exhibits is included to put the photos into some context. Please note that there is no Exhibit 14 (it was a duplication of 13). 3. Comments: 139 At the outset, it should be noted that, in the main, we do not object to the project proposed. We believe that churches, schools and affiliated buildings are appropriate in residential areas. However, there are some elements of the project that will adversely impact our Galaxy Place neighborhood. Nevertheless, with appropriate conditions, we believe that the Planning Commission should grant the requested Conditional Use Permit (CLIP). a. Drainage: We have resided on Galaxy Place for nearly twenty (20) years and the soils in the area drain very poorly. The area where IBC built its church was a bog. During the winter, spring and part of the summer there was standing water 12-15" deep. To address the poor drainage, IBC built a curtain drain on the south side of the church to divert waters away from the building. The soils on Galaxy Place are equally bad. When we moved in to our home in 1983, there was a drainage ditch along our back (east) property line. During the winter months, we have standing water in our backyard. We have a crawl space that has standing water most months of the year, except when the summers are exceptionally warm and dry. In these years, the water does not stand but the soil remains damp enough to clump in a hand. Most houses on the block seem to have had water problems over the years of one sort or another. One property owner built a curtain drain to direct ground waters into the street and this water will flow into August. The long, filamentous algae that one would expect to see in a creek can sometimes be seen in the street gutter because of the near continuos flow of ground water. IBC's apparent proposal to clear two (2) acres of trees directly south of Galaxy Place will only exacerbate an akeady poor drainage situation (Plat, Area E). This area is heavily timbered and the trees draw vast quantities of water from the ground (9; 19; DNR). The contours of the ground ensure that the water previously drawn by the timber will flow straight down Galaxy Place (Topo). While the project site has a gentle northwesterly topography, the area south of Galaxy runs generally east-west. We raised this same concern in our comments to the Draft Environmental Impact Statement (DEIS). Planning staffhas analyzed our comments and concluded that The Mellys comment about the potential impacts of clearing the proposed IBC picnic area on the existing drainage problems concerning Galaxy Place and the requested mitigation of drainage improvements on the IBC site to direct new stormwater runoff into the existing drainage facilities on the IBC site and away from Galaxy Place appears reasonable. Either as a condition of the CUP approval or in stormwater plan requirements for a clearing/grading/building permit, the City will require drainage controls to keep IBC's drainage on its site and in its stormwater drainage facilities. Final EIS at p. 14, Response #16. CUP Condition Requested: Installation of a curtain drain at the south end of Galaxy Place properties, in Plat Area E, diverting water away from the neighborhood. 140 b. Structure Locations: IBC is proposing to locate the Family Life Center directly south of the existing church, on the east side of their property (Plat, Area C). This side of the property is where the Galaxy Place neighborhood is located (Pla0. However, the property to the west of IBC property is undeveloped (4; 5; 6; 11; 13; DNR). The applicant has adequate land resources on the west and south sides of their ownership and could cluster any structures there, rather than overload the Galaxy neighborhood (4; 7; 8; 11; 12; 13; 15). Indeed, the applicant has approximately 12 acres of land on which to locate its structures; locating a large, industrial-sized building within feet of residential properties is unnecessary. The Family Life Center (FLC) will be 25,000 square feet, larger in square footage than the existing 19,000 square foot church and with a larger footprint on the ground (Aerial). While the existing Church has a height of 35 feet, its roof line is hipped with a single high point. The FLC will also have a 35 foot height, a significant portion of which will be a ridgeline, running north- south parallel to Galaxy Place (Elevations, East; Roof lines). The roof of the existing Church is visible in Exhibit 16 and rises as high as the chimney on the house located on Lot 5 (Plat; 16). ' While the chimney is only 25 feet above grade, the setback of the Church makes its 35 foot peak appear as high as the chimney. It is easy to imagine what the FLC will do to the aesthetics and quality of life of the neighborhood -- the foothills and trees to the west will be blocked for the length of approximately 2.5 parcels on the west side of Galaxy Place (16; 17; 18). Furthermore, the blank eastern facade of the FLC will reflect morning light resulting in enormous glare and the FLC proper will block afternoon light, especially during the winter months. The property owners on the west side of the street will experience winter "sunset" sooner than astronomy dictates. Indeed, observe the depth of the shadow cast by the "pointed" Church in the Aerial photo -- and this was taken in the summer in the early afternoon when the sun was high. The applicant has also identified an area for parking expansion, noting that it would also be for "future classroom if needed" (Plat, Area D). Approving a conditional use permit for such an amorphous concept is ill-advised. There is no information regarding size or configuration of any such school building. At least the FLC has a footprint and proposed elevations for discussion purposes. CUP Condition Requested: Require the FLC and other structures to be located away from the eastern property boundary where the family homes are and to the west and/or south side of the applicant's property. Furthermore, do not grant the CUP for any structures associated with Plat Area D. Because these comments are premised upon the elevations/footprint submitted with the application, the condition should also require that the FLC be no greater than the 25,000 square feet proposed and in substantially the design offered. 4. Legal Standard: 141 The RS-9 zone is a low-density residential, single family zone. Uses that are "compatible with and functionally related to" a single family residential environment may be located in an RS-9 zone. PAMC 17.11.010. Churches and schools are conditional uses. PAMC 17.11.040. The Planning Commission may grant CLIPs which are "consistent and Compatible" with the purpose in the zone, i,e., a single family residential environment. PAMC 17.96.050. The Commission may "impose whatever restrictions or conditions they consider essential to protect the public health, safety, and welfare and to prevent depreciation of neighboring property." Id. As stated in the initial comments -- churches and schools are compatible with and integral to residential family neighborhoods. We welcome the proposed project into our neighborhood -- but not unequivocally. The standard of compatibility can only be met if the water problem is addressed and the Planning Commission requires a relocation of structures away from the homes on the eastern border oflBC's property to some other place on the Church's 12 acre land holding. The Church has the luxury of a land base in which to move; the families on Galaxy Place do not. We respectfully request that the Planning Commission grant the CLIP to the Church with the very reasonable conditions specified herein. 5. Request for a View To put the testimony, photos and other exhibits in context, we request that the Commission make a site visit to the project area and Galaxy Place neighborhood. Thank you for your consideration. Sincerely, Chr/stopher and Mary Louise~Clelly 3603 Galaxy Place Port Angeles, WA 98362 360-452-6385 142 o Z £ro;ironmental Impact Statement Independent Bible Church Page 5 Alternatives Alternative 1 - Preferred Alternative The proposal for expansion of the Independent Bible Church facilities and relocation of the church administrative offices to the church site at Ahlvers Road and Laurel Street includes requirements for sidewalk improvements on their frontage along Ahlvers and stormwater drainage improvements per city standards. In addition, IBC has agreed to sign a no-protest local improvement district agreement for improvements to Ahlvers Road and/or Laurel Street. While these proposed measures will mitigate the described problems, the substandard street conditions for Ahlvers Rd. and Laurel St. will continue to exist following development of the proposal. Consequently, the EIS describes the ongoing street and stormwater drainage problems related to but off the IBC site. Alternative 2 - No Action Alternative If no action is taken or the conditional use is not approved, the street and stormWater drainage problems in the area will remain. The adverse impacts are the same as those for Alternative 1, except a sidewalk will not be built on the IBC frontage along Ahlvers Rd. And it may be more difficult to form an LID for street improvements in the area. Alternative 3 - Low impact Development Street Standards Alternative The City is reviewing a possible change in its street standards to lower the impact of impervious surfaces by reducing the street standard widths and curb/cutter/sidewalk standard. If street Pavement requirements were to be changed fi'om 34 feet to 24 to28 feet of impervious surface and the stormwater drainage facilities were to allow open ditches adjacent to the paved right-of-way, then Laurel St. and Ahlvers Rd. would need little improvement to meet City standards. The effect would be to eliminate the described problem with the streets as they exist now. Alternative 4 - Street and Stormwater Drainage Improvement Alternative Under the EIS and/or the Conditional Use Permit, the City could require street and · stormwater drainage improvements to meet existing City standards and thereby eliminate off-site street and drainage problems related to the IBC site. Since Laurel St. and/or Ahlvers Rd. would be improved to current City street standards, the above described problem with the streets would be eliminated. 144 145 r'Fl'l ITEl I I II II II I n"~ FFT1 D E~T ELEx/ATIC~N ~5~JTN EL. EYATIC~N '~ · z 149 150 151 152 153 154 p. ORTANC; L S WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: February 3, 2004 To: CITY COUNCIL FROM: Brad Collins, Community Development Director ~__,/ SUBJECT: Independent Bible Church CUP 02-08 Appeal After the City Council packet was prepared last week, staff received and reviewed a legal brief from the appellant Christopher Melly, a residential neighbor on Galaxy Place east of the Independent Bible Church (IBC) site. Mr. Melly's brief is attached for Council review prior to the closed record public hearing; however, because no new evidence may be presented in the closed record appeal, the City Attorney will advise the Council during the appeal, if any of the brief information is inadmissible. During the closed record appeal hearing, the City Council will listen to oral argument but should not accept any new testimony or other evidence, The facts and testimony in the public record of the Planning Commission provide the basis ~rom which the City Council must make its appeal decision. In a timely appeal filed on February 25-26, 2003, the appellant Christopher Melly raised two appeal issues: 1) the location of the proposed structures on the site at a distance farther from the eastern property line than the required forty (40) foot setback for school buildings 2) clarifying or correcting any approval ora future classroom noted on the site plan for possible development without another CUP permit application. Since the applicant IBC and the appellant Mr. Melly have been negotiating for nearly a year without reaching an agreement on the setback distance, the City Council may be able to settle their difference on a setback distance greater than the 40 feet required in the Zoning Code. Following the appeal hearing, the City Council may deny the appeal upholding the Planning Commission's decision or modify the conditions of approval based on the Planning Commission's record and the appeal arguments. The Department of Community Developmem is defending the decision of the Planning Commission and would recommend acceptance only of modifications to the conditions consistent with the Planning Commission's approval of CUP 02-08. O:XC~CLPKT~aX020304^.~p~ BEFORE THE PORT ANGELES CITY COUNCIL JAN 2 g 2FJL% CITY OF PORT ANGELES Dept. of Community Development In the:matter of Independent Bible ) CUP 02-08 Church ) ) ) FACTS Independent Bible Church ("IBC") owns in excess of 12 acres of property in an area zoned RS-9 (Residential Single Family). IBC obtained a conditional use permit ("CUP") in 1987 to construct a church in the residential zone (CUP 87(12)27) and obtained another CUP in 1995 to expand its operation to include a private school (CUP 95(01)01). To the immediate east of the church property is the Galaxy Place neighborhood comprised of 16 homes. Land to the immediate south and west of the church's property is largely undeveloped. IBC applied for a another CUP in 2002. The application sought approval to expand the church use by the construction of an office, an auxilliary building denominated the "Family Life Center" ("FLC") and outdoor activity areas for sports and picnics. The site plan submitted with the application also identifies an area south of the proposed FLC as "reserved for parking expansion" and "future classroom if needed." The proposed FLC would be comprised of 25,700 square feet and would house a gymnasium, 11 classrooms and a kitchen. IBC proposes to locate the FLC along the church's east proPerty line and directly south of the existing 19, 418 square foot church. The church property (two parcels) is roughly "T" shaped with the stem of the "T" (approximately two acres) directly south of Galaxy Place. The applicant proposes to clear this heavily treed acreage for a picnic area, leaving or planting some barrier trees. The soils which underlay both the church and Galaxy Place properties have poor drainage. STANDARD OF REVIEW This appeal is brought pursuant PAMC 17.96.070(C). That section provides that: 1. Any person aggrieved by the decision of the Planning Commission may appeal the decision to the City Council. 2. Appeals shall be submitted to the Planning Department in writing within fourteen (14) days following the date of the. decision. 3. The City Council shall conduct a closed record hearing on the appeal of the Planning Commission's decision with notice being given as set forth in PAMC 7.96.140. The Council's decision shall be final unless appealed to Ctallam County Superior Court in accordance with PAMC 17.96.150. While the City Council is required to conduct a closed record hearing, the ordinance does not specify any particular standard of review. Therefore, the City Council's review is de novo on the record. That is, it may substitute its judgment for that of the Planning Commission though its judgment must be based on the record generated below and consistent with the City's Comprehensive Plan and zoning code. The Law The subject parcels and the surrounding Galaxy Place neighborhood are located in an RS-9 zone: This is a Iow density residential zone intended to create and preserve urban single family residential neighborhoods consisting of predominantly single family homes on larger than standard Townsite-size lots. Uses that are compatible with and functionally related to a single family residential environment may be located in this zone. Because of land use impacts associated with nonresidential uses, few nonresidential uses are aflowed in this zone and then only conditionally. (Emphasis supplied) PAMC 17.11.010. There are few permitted uses in an RS-9 zone: single family residences and adult family homes. Churches and schools are not permitted uses. Rather, they are conditional uses for which a conditional use permit must be obtained. PAMC 17.11.040 (E) and (N). The inferior status of churches and schools in an RS-9 zone, from a land use perspective, is established in the City's comprehensive plan. There they are recognized as "subordinate" to residential uses. Land Use Element Goal C, Policy 1. The term "subordinate" is not defined in the comprehensive plan. It is, however, defined in the zoning code at 17.08.095(M) as something "less important than and secondary to a primary object. "Beckman v. Wilcox, 96 Wn. App. 355 (1999) (statutes relating to the same subject matter or having the same purpose are in pad materia and must be construed together) The comprehensive plan also provides that All residential developments should be encouraged to. .utilize and preserve scenic views, [and] should maximize southern exposures and solar efficiency.. Land Use Element Goal B, Policy 4. The plan directs that: All land use decisions and approvals made by the City Council and/or any of its appointed Commissions, Boards or Committees should be consistent with the Comprehensive Plan and its land use map. Land Use Element Goal A, Policy 2. A "conditional use" is a use which requires a special degree of control to make such use consistent and compatible with other exiSting or permissible uses in the same zone. 17.08.020(F). A "conditional use permit" is defined as a limited permission to locate a particular use at a particular location, and which limited permission is required to modify the controls stipulated by the zoning code in such degree as to assure that the particular use shall not prove detrimental to surrounding properties, shall not be in conflict with the comprehensive plan, and shall not be contrary to the public interest. PAMC 17.08.020(E). The CUP process is set forth in PAMC 17.96.050. That section provides, in part, that: A. The Planning Commission may grant said permits which are consistent and compatible with the purpose of the zone in which the use is located, consistent with the Comprehensive Plan, and not contrary to the public use and interest. The Planning Commission may refuse to issue a Conditional Use Permit if the characteristics of the intended use as related to the specific proposed site are such as would defeat the purpose of these Zoning Regulations by introducing incompatible, detrimental, or hazardous conditions. B. In each application the Planning Commission may impose whatever restrictions or conditions they consider essential to protect the public health, safety, and welfare, and to prevent depreciation of neighboring property. C. Purpose of a Conditional Use Permit: The purpose of a Conditional Use Permit shall be to assure that the maximum degree of compatibility between uses shall be attained. The purpose of these regulations shall be maintained with respect to the particular use of the particular site and in consideration of other existing and potential uses within the general area in which such use is to be located. (Emphasis supplied) "Consistent" and "compatible are not defined in the zoning code. In the absence of a definition, statutory construction requires that we give undefined words their common and ordinary meaning. State v. Riles, 135 Wn.2d 326, 351 (1998). Webster's Seventh Collegiate Dictionary defines the terms, in essence, as being capable of existing together in harmony. The City adopted its zoning code, in part: · to protect the character and maintain the stability of residential areas and to promote appropriate development of such areas. PAMC 17.01.010(B); · to regulate the intensity of use of lots and parcels of land, and to determine the spaces surrounding buildings necessary to provide adequate light, air and privacy. PAMC 17.01.010(C); · to prevent the overcrowding of land and undue concentration of structures by regulating the use and the bulk of buildings in relation to the land surrounding them. PAMC 17.01.010(G); · to prevent such additions to, and alteration or remodeling of, existing buildings or structures as wouJd not compJy with the restrictions and JJmJtatJor)s imposed under the zoning code. PAMC 17.01.010(I); · to prohibit uses, buildings, or structures which are incompatible with the character of the permitted uses within specified zones. PAMC 17.01.010(J); and · to avoid or mitigate significant adverse impacts such as large structures which can be associated with specific land uses and thereby reduce conflicts between adjacent land uses. PAMC 17.01.010(O). Argument A. The proposed location of the FLC is neither consistent nor compatible with the surrounding residential neighborhood, The foregoing provisions of the City's comprehensive plan and zoning ordinance make it unequivocally clear that any conditional use must "fit" the character of the area where it is located. Indeed, the zoning code specifically admonishes that the character of a residential area be protected. PAMC 17.01.010(B). The testimony before the Planning Commission, in large measure, was not in opposition to the project but rather was critical of the proposal to locate the FLC so close to the homes on Galaxy' Place. The applicant owns in excess of '/2 acres and, consequently, has more than ample space on which to locate the building. The area to both the west and south is undeveloped. Contrast this with the city lots on Galaxy Place that average a very modest 79' by 114'. This represents less than ¼ acre per single family residence. The only rationale offered by the applicant is convenience: When we looked to position the addition the Family Life Center functionally to put them [ FLC and existing curch] adjacent so that the traffic the foot traffic and the activity level works. That's what drives that decision on where to put it. Testimony of Chuck Brown, Planning Commission hearing, February 12, 2003. While the plan proposed by the applicant "works" for it, it does not "work" for the neighborhood. Convenience is too slender a reed to support a decision granting development approval. The applicant must show a) consistency with the existing development and b) the maximum degree of compatibility between the residential and church uses. It is incumbent upon the applicant to establish the "harmony" of the project to the residential area that the terms "consistent" and "compatible" embrace. It is a burden that the applicant has not met. Nor could it. The testimony of the Galaxy Place residents at the Planning Commission hearing was nearly unanimous in objecting to placement of the FLC. Significantly though, most of the speakers supported the addition of the church's project to the neighborhood. It is difficult to imagine a better gauge for determining whether a project is consistent or compatible with existing uses in a neighborhood than the testimony of its residents, especially where, as here, there is much support for the project in principle. It is only when one gets to the details that the church and neighborhood part company. The purposes of the zoning code also counsel against the undue concentration of structures and the need to mitigate against the adverse impacts of large structures. The proposal to locate a new 25,000 square foot structure in close proximity to an existing 19,000 square foot structure flies in the face of the code. The proposal included architectural elevations. The east elevation shows a windowless facade which will generate glare in the morning from the rising sun. The record also discloses neighborhood concerns about loss of sunlight, scenic views and property values. As indicated in the staff report dated February 12, 2003, "the school uses on the site will take place primarily during weekdays and only for 9 months each year." Yet, the structure located as the applicant wishes will have an adverse impact on the neighborhood 365 days of the year. The report also concludes that "the current use is primarily that of a church with the school being subordinate to the church." If the school is subordinate to the church and the church is subordinate to the residential neighborhood pursuant to the comprehensive plan, then approval of the location of the FLC along the eastern property line cannot be supported by any construction of the City's plans or ordinances. We request that the City Council approve the conditional use permit but subject to the additional condition that the FLC be located either a) on the west side of applicant's property and as far west as possible, taking into consideration setbacks from the Laurel Street easement or b) in the southern portion of Parcel No. 063015-320050. B. The applicant should be required to install a curtain drain as a condition of CUP approval. There are two water issues associated with the proposal. First is the issue of stormwater which the Planning Commission adequately addressed in its permit approval. And it is clear that this was the only water issue that the Commission addressed: The applicant shall submit a stormwater drainage plan indicating estimated amounts of stormwater runoff, proposed measures for treatment of stormwater runoff, proposed measures to control flow rates of stormwater runoff leaving the subject site, and a schedule of proposed construction for stormwaterfacilities. The stormwater drainage plan shall be reviewed and approved by the City of Port Angeles Public Works and Utilities Department prior to construction. (Emphasis supplied) CUP 02-08 Approval, Condition No. 3. Second, however, is the issue of groundwater: what will the impacts of the applicant's proposal be on the groundwater issues presently confronted by the neighborhood? The record discloses that most, if not all, of the homes on Galaxy Place have groundwater issues to deal with. Do we expect the church to correct the problems that we currently face? No. Do we expect the church to not exacerbate the groundwater problems? Most emphatically yes. The record shows that water accumulates in yards and crawl spaces. One home that abuts the church property to the south installed a curtain drain when the home was constructed and diverted the groundwater to the gutter in Galaxy Place. These redirected groundwaters flow long after the winter wet season has ended. So much water is deposited from this single curtain drain that algae grows in our driveway as late as August. The applicant's proposal to clear approximately 2 acres of.trees at the south end of Galaxy Place (the stem of the "T" property) for a picnic area will have a detrimental effect on the neighborhood. The trees consume an incalculable amount of groundwater for growth and maintenance. The contour map submitted with the application shows the two acre parcel where the picnic area is to be located as having contours running generally east-west, in contrast to the remainder of the church property which slopes northwesterly. Unless those waters which would have been used by the trees are captured, they will make their way directly down the street and make an already bad problem worse. We request that the CUP application be approved with the additional condition that the applicant install a curtain drain along the northern portion of the stem of the "T" for the length of those properties abutting the Galaxy Place turnaround. Alternatively, we request that the following additional condition be imposed upon the applicant: The applicant shall submit a groundwater drainage plan indicating estimated amounts of groundwater runoff resulting from tree removal in the proposed pincic area, proposed measures for treatment of groundwater runoff, proposed measures to control flow rates of groundwater runoff leaving the subject site, and a schedule of proposed construction for groundwater facilities. The groundwater drainage plan shall be reviewed and approved by the City of Port Angeles Public Works and Utilities Department prior to construction. C. The area identified on the site plan as "D" for future parking or classroom expansion should require another CUP application. The application that was submitted by the church describes the proposed use as "Multipurpose: 1. Sports field and Picnic Area 2. Family Life Center (FLC) (Gym, Kitchen, Classrooms) 3. Office Building." Attached to the application was a site plan indicating where the various improvements would be located. The area identified as "D" is reserved for parking expansion or future classrooms. It does not appear that the application contemplated CUP approval for this at this time or that the staff analysis and Planning Commission envisioned the approval to extend to this undefined project. See Staff Report dated February 12, 2003, Application Summary, p.1. However, the staff report alludes to this component of the site plan in at least two places in its report. Id. Pp. 6-7. To the extent that the Planning Commission approval for this CUP application could be construed to extend to area "D," it is requested that the Planning Commission be reversed. At this point in time, area "D" is nothing more than an idea, the parameters of which have not been fleshed out with a specific proposal. In the absence of specifics, analysis by staff is not feasible nor could conditions to mitigate impacts be proposed since the impacts are not known. To the extent that the church wishes to develop this idea in the future, it should be incumbent upon the church to apply for another CUP after its idea has germinated. CONCLUSION We support the church's proposal to expand its operations in our neighborhood. While the proposal is not a permitted use in a RS-9 zone, churches and schools have a place in residential areas. The comprehensive plan recognizes this. But, because they are not permitted uses and subject to the conditional use permit process, they do not come to the neighborhood as equal partners with the residents. Rather, they must convince the decision makers that they are a good fit and that impacts associated with their proposal can be mitigated. The zoning code is crystal clear: The purpose of a Conditional Use Permit shall be to assure that the maximum degree of compatibility between uses shall be attained. PAMC 17.961.050(C). The code grants the authority to impose whatever restrictions or conditions considered essential to protect the public health, safety, and welfare, and to prevent depreciation of neighboring property. Consistent, compatible, subordinate,' detrimental, residential character - these are the concepts that guide the Council. The record establishes that the residents of the Galaxy Place neighborhood have serious concerns about being dwarfed by a 25,700 square foot structure. Issues concerning sunlight, property values, groundwater have been raised - not to scuttle the project but to redirect development where it belongs. And the record establishes that it belongs on the applicant's 12 acres, away from the small residential lots of Galaxy Place. "Harmony" of this proiect can be realized only if the conditions offered herein are adopted by the City DATED this 27th day of January 2004. Christopher Melly Maryl_oulse Melly Port Angeles City Council February 3, 2004 RE: Independent Bible Church comments concerning CUP 02-08 Appeal Chronology of public notice, permitting, appeal and response. · IBC first indicated future development in its application for CUP 87 (12) 27. Intentions were discussed in the text and the area outlined on the enclosed site plan. · IBC advised the neighbors via letter in 1988 of forthcoming construction of the Worship Center and enclosed the site plan that showed future development intentions. · In 1989 construction of the current Worship Center (WC) was completed. · IBC sent a letter on April 11,2002 to all neighbors within 300 feet advising them that IBC was beginning the permitting process for development and invited their input and questions. · IBC was granted a Conditional Use Permit, CUP 02-08, on February 12, 2003. · IBC sent a letter to Galaxy Place neighbors on February 24, 2003 acknowledging the concerns that they raised about Drainage, Views (set back) and Traffic at the February 12, 2003 Planning Commission Meeting. In that letter IBC stated that it would review it's plans to see if IBC could remedy some of those concerns. In the letter IBC: o Reaffirmed IBC's commitment to complying with city & state codes for drainage. o Stated that IBC would review the design and location to reduce view impact. o Stated that IBC would institute a recurring traffic safety awareness program. · On February 25, 2003 an appeal of CUP 02-08 was filed by Mr. Melly o The Appeal cited the Planning Commission failing to require relocation of the Family Life Center and its subsequent failure in approving the CUP for the area "C" (actually "D") in the IBC site plan. · Mr. Melly and IBC have agreed to Appeal Hearing delays with the consent of the City while possible remedies were explored. · Since the CLIP was issued on February 12, 2003 IBC has: o Has instituted recurring traffic awareness notices to the congregation. o Redesigned the building reducing its height and overall visual impact. o Plans on relocating the building location west by twenty feet to a set back of 60 feet if site civil engineering requirements will allow. · RESULT: The redesign and relocation decrease the impact of the proposed building from the original design in IBC'S application. · On January 15, 2004 IBC representatives met with Mr. Melly, the appellant and other Galaxy Place residents to discuss the changes that IBC made to the proposed Family Life Center. Location Review · Please note that IBC looked at the history of construction at the Ahlvers Road property and evaluated various options for locating the Family Life Center (FLC) on the site. o History: In the approved 1987 CUP 87 (12) 27 application IBC disclosed and discussed future planned construction and clearly depicted on the attached site plan that planned future construction would be immediately south of the Worship Center. Port Angeles City Council February 3, 2004 RE: Independent Bible Church comments concerning CUP 02-08 Appeal The rectangular shape of the lot and placement of the original WC set the direction for future development to be south of the WC. The WC was located on the east side of the property due to a road easement on the west side. Options: IBC looked at the feasibility of locating the Family Life Center north, west, and southwest of the Worship Center as well as locations between these two sites and south beyond the existing parking lot. · To serve its full function the FLC needs to be adjacent to the WC for foot traffic between buildings. The FLC classrooms, gathering areas and activity centers are an integral part of the ministry activity of IBC. To separate the buildings beyond close walking distance decreases the efficiency of activity between the two facilities. · Separating the buildings also requires foot traffic to cross parking lots and roadways resulting in safety concerns particularly for young children, elderly and the handicapped. · When the building is moved west or southwest it requires parking adjacent to Galaxy Place and additional pavement for traffic flow. The additional pavement aggravates the water drainage control requirements. · The original WC placement was selected to blend into the hill and "fit into the neighborhood". Placing the FLC south of the WC keeps the building profile behind the existing building. Adding the FLC to the west or southwest will create a dominant presentation to the entire neighborhood. · If the FLC were located west on the existing parking lot there would be the significant expense of disposing of existing parking lot debris and duplicating existing parking next to Galaxy Place. This is an unnecessary and unreasonable added expense to IBC. · A Parking Lot adjacent to Galaxy Place with westerly wind will carry noise and exhaust into the neighborhood. Parking lot noise would also bounce off the FLC in the direction of Galaxy Place creating a noise problem. Due to these concerns this is not a preferred option. · IBC acknowledges that the FLC building is a larger single structure than the likely alternative construction of single-family homes. However, three two-story homes with a 25-foot setback could be built on the FLC site. With 20-foot sills and the allowed 30-foot height these would be more imposing than the FLC at a 40 setback with only 10 foot sills and a total height of approximately 28 feet. Moving the FLC setback to 60 feet further improves the relationship between the FLC and boundary properties. · The positive offset that the FLC provides is a much quieter neighbor than family homes and shields the parking lot activity. There is very little activity on the east side of the FLC and the only viewing windows are on the ground floor. This creates a quiet and private zone not achieved with family homes. The approved CUP also requires IBC to plant buffer trees that will mature and screen the view of the FLC. 2 Port Angeles City Council February 3, 2004 RE: Independent Bible Church comments concerning CUP 02-08 Appeal Summary of Appeal Issues On February 12, 2003 IBC was granted CUP-02-08 by the Port Angeles Planning Commission. The City Of Port Angeles Staff Report dated February 12, 2003 cites the applicable Port Angeles Municipal Code (PAMC) and the Port Angeles Comprehensive Plan elements and goals that pertain to IBC's application. I will not cite each section in this brief as this information is already clearly provided in the staff report. The staff report and its final recommendation to approve CUP-02-08 was the result of an exhaustive process between IBC, the City Planning Department and other City departments and final review and approval by the Planning Commission. Issue # 1 Relocation of Proposed Structures · Under the PAMC and Comprehensive Plan churches and schools are both listed as subordinate and compatible uses that can augment a residential neighborhood. · The IBC Worship Center that was constructed in 1989 under CLIP 87(12) 27 has demonstrated for over fourteen (14) years that IBC is "compatible" with the neighborhood where it is located. · IBC is only one example of a church and its facilities located within a residential neighborhood. As one looks throughout the City of Port Angeles churches such as, Holy Trinity Lutheran, First Presbyterian, Queen of Angels Church & School, First United Methodist, and Lighthouse Christian Center serve as examples of and establish the de facto definition of neighborhood compatibility for churches and church schools in Port Angeles. · Churches and Church Schools by tradition, design and function are larger than the single family homes in the neighborhood in which they are located. This is a fact that has become accepted as part of the infrastructure of our community in order that we may enjoy the benefits they bring to the community. As stated in the City Planner's Staff Report, "Churches and school both provide programs and services that the City finds desirable to promote and support". · IBC's redesigned Family Life Center, that is significantly different from the design submitted in the CUP application, is clearly consistent with the churches and church schools in Port Angeles. In fact the height of IBC proposed Family Life Center is lower than those cited and the only two-story component is the gymnasium. Port Angeles City Council February 3, 2004 RE: Independent Bible Church comments concerning CUP 02-08 Appeal · IBC has also located the redesigned facility so that it does not block any southern exposures and provides maximum western exposure within the confines of the building site. (See Location Review comments above for a more detailed explanation) See attached site plans. · The IBC selected building site is located on the 5.3-acre parcel #063015-320000. This is the northern parcel that front on Ahlvers Road. · NOTE: IBC also owns a 7acre parcel #063015-320050 located south of the 5.3-acre parcel. This is an investment property giving IBC the future option of additional expansion or sale as future considerations determine. Issue # 2 Approval of Area "C" IBC did not request a CUP for construction in "Area C". · IBC included this element on the site plan to show what this area could be used for in the future. This was done in the spirit of declaring all known and possible future development so that a thorough and coordinated review and design process with the ~ City and neighbors could take place. · IBC cannot and has no plans to take action that would require a CUP without again going through the application process for a subsequent permit. Summary IBC's proposed development is fully consistent and compatible with the neighborhood in which it is located. IBC has met the spirit as well as the requirements of the Port Angeles Municipal Codes and the Comprehensive Plan. In fact IBC has proposed to act in excess of code requirements to remedy the concern of the neighbors with the impact of the proposed building. IBC, soon after the Planning Commission Meeting, sent a letter to the neighbors indicating our intent to address their concerns about, Setback, Drainage and Traffic. IBC has taken action on Setback and Traffic and has reaffirmed the commitment to comply with drainage engineering requirements as approved by the City. To require additional conditions beyond those included in CUP 02-08 when the planning system established to address these issues has provided full input, review and designated authorizing body approval is unwarranted in this case and unwise for future development projects. (.~~.~,/ 4 Appointments to Boards/Commission One Vacancy - Planning Commission for unexpired term ending February 29, 2004 and for period, March 1, 2004 - February 29, 2008 One Vacancy - Board of Adjustment as of March 1, 2004 for period, March 1, 2004 - February 29, 2008 155 156 p_ 0RTAN¢ L 'S W A $ H I N ~ T O N, U.S.A. CiTY COUNCIL MEMO DATE: December 16, 2003 TO: CITY COUNCIL FROM: SUE ROBERDS, ASSISTANT PLANNER SUBJECT: PETITION FOR VACATION OF RIGHT-OF-WAY CITY OF PORT ANGELES - Unnamed right-of-way located north of Milwaukee Drive and east of the City's landfill site Summary: Petition for vacation of unopened City right-of-way. Recommendation: Following the public hearing, the Department of Community Development , recommends that the City Council concur with the Planning Commission's recommendation by adoption oJ the attached ordinance vacating the proposed right-of-way citing the attached findings and conclusions in support of the action. Backaround / Analysis: A petition for the vacation of unopened right-of-way located north of Milwaukee Drive and east of the City's landfill site was submitted by the City's Public Works and Utilities Department on December 3, 2003. The Council set a date for consideration of the petition by resolution on December 16, 2003, and forwarded the item to the Planning Commission for a recommendation. The right-of-way being proposed for vacation abuts properties owned by the United State Army and the City of Port Angeles. The Army has indicated by signing the petition that they are not opposed to the vacation but they are not interested in purchase of the property so the City would acquire the entire right-of- way. Vacation of the property will allow an adequate building area for the development of a building site for the City's water treatment facility and will be operated by the City of Port Angeles for utility purposes. Following a public hearing conducted on January 14, 2004, the Planning Commission forwarded a recommendation of approval of the vacation to the City Council for consideration at Council's February 3, 2004, regular meeting. The Department's report and analysis is attached for your information and review as well as an excerpt of the Planning Commission's December 10~ minutes. Sue Roberds, As/~stant Planner Attachments: Ordinance, findings, and conclusions Minutes excerpt Department Report 157 158 ORDINANCE NO. AN ORDINANCE of the City of Port A~geles, Washington, vacating a portion of an mmamed 100-foot-wide right-of-way north of Milwaukee Drive east of the City's landfill site. WHEREAS, a petition is on file with the City of Port Angeles to vacate City right-of- uay described as follows: That portion of an urmamed 100-foot-wide fight-of-way that forms the west line of Port Angeles Townsite and abuts both tax parcel nmnbers 07300122000000 and 0630001173000000, located east of the City's landfill property and north of the Milwaukee Drive right-of-way as shown on the attached map; and WHEREAS, the City Com~cil initiated said vacation by Resolution No. 14-03; mad WHEREAS, street vacations are categorically exempt from the requirements of the State inviromnental Policy Act (SEPA) rules as set forth in WAC 197-11-800(2)(h); and WHEREAS, a public hearing has been held by the City Council following public notice >ursuant to Chapter 35.79 RCW; and WHEREAS, said vacation appears to be of benefit to mhd in the interest of the public; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES )OES HEREBY ORDAIN as follows: Section 1 - Vacation. Subject to the terms and conditions of this Ordinance, the following described right-of-way as shown on the attached Exl'fibit A is hereby vacated: That portion of an remained 100-foot-wide right-of-way that forms the west line of Port Angeles Townsite and abuts both tax parcel numbers 07300122000000 and 0630001173000000, located east of the City's landfill property and north of the Milwaukee Drive right-of-way as shown on the attached map. 1591- Section 2 - Conditions. There are no conditions for this street vacation. Section 3 - Compensation. Pursuant to RCW 35.79.030, the compensation required for Ihe vacation of this street is $7,792.92. Section 4 - Quit Claim Deed. The owners of abutting property entitled to the vacated street, pursmmt to RCW 35.79.040, may present a quit claim deed to the City of Port gmgeles for sxecution by the Mayor, who is hereby authorized and directed to execute such quit claim deed. Section 5 - Effective Date. This Ordinance shall be effective upon the execution and recording of the quit claim deed and at that time the City Clerk is hereby directed to publish this 9rdinance and to file a certified copy with the Clallam County Auditor and the Clallam County Assessor. PAS SED by the City Council of the City of Port Angeles at a regular meeting of said ;ouncil held on the __ day of ,2004. MAYOR aTTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: Craig D. Knutson, City Attorney PUBLISHED: By Summary ]:\L~gaI_Backup\ORDINANCES&RESOLUTIONS~004-01 .ord.wpd lanuary 20, 2004 -2- 160 EXHIBIT "A" ~i~aov'ee O~e ~ht o~ / 161 162 RECOMMENDED FINDINGS AND CONCLUSIONS IN SUPPORT OF STREET VACATION PETITION - STV 03-04 - CITY OF PA/U.S. ARMY Findings: 1. A petition requesting vacation of a portion of unopened, unnamed right-of-way located north of Milwaukee Drive and south of West 18~ Street was submitted by the City of Port Angeles Public Works Department and the United States Army on December 2, 2003. The unnamed right-of-way originally formed the extreme edge of the original Townsite of Port Angeles. Annexations in 1957 and 1971 for municipal purposes extended the City limits further to the west to the current City limits. 2. Per RCW 35.79.010, two thirds of the owners of property in an area may request vacation of property and comprise a valid request for such action. The U.S. Army does not wish to acquire any of the right-of-way as verified by the letter accompanying the petition and raised no objection as to the City obtaining ownership of the entire subject area. 3. Abutting properties are zoned Public Buildings and Parks (PBP) and Industrial Light (IL) and are operated as the City's landfill operation, the William R. Fairchild International Airport, and a private mining operation. The City's Comprehensive Plan Land Use Map identifies the area as being in the Northwest Planning Area and designated as Industrial (I). 4. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right-of-way. Land Use Element Commercial Goals and Policies Policy E.3; Industrial Goal H and Policies 3 and 4; Utilities and Public Services Goal D and Policies D.9 and D.10; and Capital Facilities Goal A were found to be relevant to the proposal. 5. The subject right-of-way area is composed of two strips - one being 100' x 379.4+ feet in size and one being 50' x 694.2+ feet in size for a total of 72,659 square feet in area. 6. The City of Port Angeles' Real Estate Committee met on December 12, 2003, to discuss the proposal and to establish a value for the right-of-way. A value orS0. I 1 per square foot was set based on the assessment of other similar properties in the area for a valuation of $7,792.92 for the subject area. 7. Properties south of the site are owned and operated by the Port of Port Angeles as a portion of the William R. Fairchild International Airport. Access through the unopened right-of- way to the property south of the site is not desired due to Airport restrictions in the clear area. Access to the Airport property is obtained through the Airport. 8. The vacating of a street is categorically exempt from the State Environmental Policy Act (SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code. 9. The site was posted for a land use action and required publication appeared in the Peninsula Daily News on December 16, 2003. No public comment was received. 10. At its December 16, 2003, regular meeting, the Port Angeles City Council established a public hearing date for action on the street vacation petition as February 3, 2004. The Port Angeles Planning Commission held a public hearing on the proposed street vacation on January 14, 2004. 163 Findings and Conclusions STV 03-04 - Page 2 Conclusions: A. Traffic patterns on surrounding streets will not be negatively impacted by the vacation. In fact, the flow of traffic to and from the Blake site will be improved with the ability to utilize a second improved ingress/egress point by way of Third Street which will be improved by the abutting property owner for access in consolidation of the site. B. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically: Land Use Element Industrial Goals and Policies Goal G; Land Use Element Commercial Goals and Policies Goal D and H and Policies D.3 and H.4; and Transportation Element Goal B. C. The street vacation is in the public interest as it places unused right-of-way on the tax roles and allows for the retention and expansion of existing businesses in the area. Adopted by the Port Angeles City Council at its meeting of February 3, 2004. Richard Headrick, Mayor Becky J. Upton, City Clerk 164 Planning Commission Minutes January 14, 2004 Page 2 PUBLIC HEARINGS: Chair Nutter indicated that those who testify must sign the "Sign ha" log and affirm that their testimony will be truthful to the best of their knowledge. STREET VACATION PETITION - STY 03-04 - CITY OF PORT ANGELES/UNITED STATES ARMY - Unnamed right-of-way north of Milwaukee Drive east of the City's landfill site: Request for vacation of unopened tight-of-way. Assistant Planner Sue Roberds reviewed the Department's report recommending approval of the vacation as proposed and responded to questions from the Commission as to reasons for the vacation and particularly the one-half street portion. Director Collins added, in response to a question from Commissioner Rasmussen, that although the practice is not to vacate half streets, in this case the vacation is in the public interest to allow the development of municipal facilities and the half street area proposed in the northeast area of the subject site will allow access to the neighboring property owner who has several separate pieces of property at that location to continue with uninterrupted or changed access to the property. He also noted that for reasons which are no longer clear the reserved right-of-way at the western edge of the original Townsite was made 100 feet wide. So, vacating half of the right-of-way still leaves a 50' right-of-way which meets minimum City standards for right-of-way. Chair Nutter opened the public heating. Jim Mahlum, City of Port Angeles Engineering Division, presented a drawing of the proposed development of the subject area that would be enabled by the vacation of the unnamed right-of-way. He indicated that a nonmotorized path is planned between Milwaukee Drive and West 18th Street, however, no through vehicular access is available to Milwaukee Drive. There being no further testimony Chair Nutter closed the public present. Following brief discussion, Commissioner Philpott moved to recommend approval of the vacation as proposed citing the following findings and conclusions: Findings: 1. A petition requesting vacation of a portion of unopened, unnamed right-of-way located north of Milwaukee Drive and south of West 18th Street was submitted by the City of Port Angeles Public Works Department and the United States Army on December 2, 2003. The unnamed right-of-way originally formed the extreme edge of the original Townsite of Port Angeles. Annexations in 1957 and 1971 for municipal purposes extended the City limits further to the west to the current City limits. 2. Per RCW 35.79.010, two thirds of the owners of property in an area may request vacation of property and comprise a valid request for such action. The U.S. Army does not wish to acquire any of the right-of-way as verified by the letter accompanying the petition and raised no objection as to the City obtaining ownership of the entire subject area. 3. Abutting properties are zoned Public Buildings and Parks (PBP) and Industrial Light (IL) and are operated as the City's landfill operation, the William R. Fairchild International Airport, and a private mining operation. The City's Comprehensive Plan Land Use Map identifies the area as being in the Northwest Planning Area and designated as Industrial (I). 165 Planning Commission Minutes danuary 14, 2004 Page 3 4. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right-of-way. Land Use Element Commercial Goals and Policies Policy E.3; Industrial Goal H and Policies 3 and 4; Utilities and Public Services Goal D and Policies D.9 and D.10; and Capital Facilities Goal A were found to be relevant to the proposal. 5. The subject right-of-way area is composed of two strips - one being 100' x 379.4+ feet in size and one being 50'x 694.2+ feet in size for a total of 72,659 square feet in area. 6. The City of Port Angeles' Real Estate Committee met on December 12, 2003, to discuss the proposal and to establish a value for the right-of-way. A value of $0.11 per square foot was set based on the assessment of other similar properties in the area for a valuation of $7,792.92 for the subject area. 7. Properties south of the site are owned and operated by the Port of Port Angeles as a portion of the William R. Fairchild International Airport. Access through the unopened right-of- way to the property south of the site is not desired due to Airport restrictions in the clear area. Access to the Airport property is obtained through the Airport. 8. The vacating of a street is categorically exempt from the State Environmental Policy Act (SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code. 9. The site was posted for a land use action and required publication appeared in the Peninsula Daily News on December 16, 2003. No public comment was received. 10. At its December 16, 2003, regular meeting, the Port Angeles City Council established a public hearing date for action on the street vacation petition as February 3, 2004. The Port Angeles Planning Commission held a public hearing on the proposed street vacation on January 14, 2004. Conclusions: A. Traffic patterns on surrounding streets will not be negatively impacted by the vacation. In fact, the flow of traffic to and from thc Blake site will be improved with the ability to utilize a second improved ingress/egress point by way of Third Street which will be improved by the abutting property owner for access in consolidation of the site. B. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically: Land Use Element Industrial Goals and Policies Goal G; Land Use Element Commercial Goals and Policies Goal D and H and Policies D.3 and H.4; and Transportation Element Goal B. C. The street vacation is in the public interest as it places unused right-of-way on the tax roles and allows for the retention and expansion of existing businesses in the area. Commissioner Norton seconded the motion which passed 4 - 0. 166 ' ORTANG LES, p ......... ..... : .... E WASHINGTON, U.S.A. DEPARTMENT OF COMMUNITY DEVELOPMENT TO: Chair Nutter and Planning Commissioners FROM: Sue Roberds, Assistant Planner DATE: January 14, 2004 RE: STV 03-04 APPLICANTS: CITY OF PORT ANGELES and U.S. ARMY OWNERS: Same REQUEST: Vacation of a portion of urmamed right-of-way located north of Milwaukee Drive east of the City's landfill site DEI'ARTMENT RECOMMENDATION: The Community Development Department recommends that the Planning Commission forward a recommendation of approval to the City Council for street vacation request STV 03-04 supported by the 10 findings and 3 conclusions found in Attachment A. PROPOSAL AND SURROUNDING USES: A petition requesting vacation of a portion of unopened and unnamed right-of-way was submitted jointly by the City of Port Angeles Public Works and Utilities Department and the United States Department of the Army on December 2, 2003. The subject right-of- way is located north of Milwaukee Drive east of the City's landfill site (see attached map) adjacent to the southeast corner of the City's landfill site. The proposed vacation is composed of two strips of property - one being 100'x 379.4+ feet in size and one being 50'x 694.2+ feet in size for a total of 72,659 square feet in area. Property to the east is accessed from West 18th Street so existing and future access to adjacent property will not be eliminated by vacation of the unopened right-of-way. The west portion of the unnamed subject right-of-way originally formed the west line of the Port Angeles Townsite. Properties were annexed in 1957 and in 1971 to create the area now owned and operated as the City's landfill operations in that location. Vacation of the subject property will allow the consolidation of properties to enlarge an area proposed for a municipal service building in an area of the site located in a manner as to not cause disruption to existing and future landfill functions and to allow for adequate fencing and spacing between the fencing and the new structure for security purposes. 167 Community Development Department Staff Report .lanuar5 14, 2004 ~,. S~g0~'}0~'-City~,~.Army~ .. ,: .. Pag~ 2 ,i i..",. ;~ :,,,.-.~ ,?..i ~..i T]~e properties located adjacent to the site (south and east) are zoned Industrial Light and are operated as the William R. Fairckild International Airport and a mining operation. DEPARTMENT REVIEW A_ND PUBLIC COMMENT: · The Public Works and Utilities Department made no comment on the proposed street vacation, but as applicants, are in favor of the proposal · The Fire Department has no objection to the proposed street vacation. Police Devartment had no comment on the proposed street vacation. · Communi~ Development Department: Areas of potential impact of the proposal are summarized as follows: Traffic Patterns: Traffic patterns in the area will not be affected by the proposed vacation but will increase with development of the site as a water treatment facility. Development Patterns: The proposal will not affect development of other properties in the area as the subject right-of-way is not required for service or access to developable areas. Property located northwest of the area which could be accessed by the right-of-way is owned by the City and access will be obtained through City property. Property north and east of the site is owned by Ray Nason and is accessed from West 18th Street. Environmentally Sensitive Areas: There are no sensitive areas on the site. Public Health, Safety and Welfare: Vacation of the proposed right-of-way will not interfere with the public's health, safety or welfare but will allow the development of an adequately sized site for a new water treatment facility with needed circulation around the building for operation, storage, and security issues. A pr/mary purpose of street rights-of-way is to provide public access to existing and future lots. Therefore, before any street right-of-way can be vacated, the City must find that there is no necessary public purpose ~n maintaining the right-of-way. Because the properties east of the subject right-of-way are zoned industrial, further division into more parcels may not be a concern or even desirable since assembly of property is usually a greater concern for industrially zoned properties than division. Such is indeed the case with the proposal. PUBLIC NOTICE AND COMMENT: Per required publication and notification procedures, the site was posted and a notice of the petition was published in the legal section of the Peninsula Daily News on December 16, 2003: No comments were received. ZONING ORDINANCE AND COMPREHENSIVE PLAN: The subject property is designated as Industrial (I) on the City's Comprehensive Plan Land Use Map and Industrial, Light (IL) and Public Buildings and Parks (PBP) on the City's Zoning Map. The difference in zoning can be explained in that those portions of abutting property that are owned by the City and operated as the City'S landfill property are .zoned PBP and designated Industrial on the Comprehensive Plan Land Use Map. Properties east of the proposed vacation area are privately owned and are designated Industrial Light on the City's Zoning Map and Industrial on the Comprehensive Plan. The purpose of Section 17.40 (Industrial Light Zone) of the Port Angeles Municipal Code is a zone for" ... publicly-owned property, or property less suitable for development by reason of its topography, geology, or some unusual condition or situation. Much of the land so designated 168 January 14.2004 Cornrnunity Development Department Staff Report STV 03-04 - City of PA/U.S. Army Page 3 may best be left as "green belts". Except for low density private residential uses, permitted uses are mostly public utilities and large civic facilities. This zone provides the basic urban land use pattern for public facilities, open space, and environmentally sensitive areas where public interests are directly involved and with allowances for very low density private residential use, subject to environmental impact mmgauo . Although goals, policies, and objectives oft he City's Comprehensive Plan are more relevant to the use To which a property is intended following vacation, toward that end the following goals and policies are relevant to the vacation as that ultimate end use would be affected without the added area allowed by the vacation: Land Use Element Land Use Map Goal, Policies, and Objective Goal 2I: To guide current and future development within the City in a manner that provides certainty to its citizens about future land use and the flexibility necessary to meet the challenges and opportunities of the future. Policies I. The Comprehensive Plan Land Use Map should be used as a conceptual guide for determining current and long range zoning and other land use decisions. The tnap's land use designations are intended to show areas where general land use types are allowed. 77~e area between land use designations should be considered an imprecise margin in order to provide flexibility in determining the boundary of such areas. When determining appropriate zoning designations for an area near a margin, the goals, policies and objectives' of the Land Use Element should take precedence. 2. All land use decis ions and approvals made by the City Council and/or any of its appointed Commissions, Boards or Committees should be consistent with the Comprehensive Plan and its land use map. Industrial Goals Goal H: To provide opportunities for industrial development in a manner Which efficiently the environment, uses the community various attributes and natural resources, has minimal impact on and contributes to the City's quality of life. Policies 3. b~dustrial areas should buffer their impact to mitigate nuisance and hazardous characteristics such as noise, particulate matter in the air, water or odor pollution, or objectionable visual material. 4. Industrial activity should be located in two major areas: adjacent to the harbor and around the airport. Utilities and Public Services Element Goal A: To provide or allow the opportunity for services and facilities which enhance the quality of life for Port 21ngeles citizens of ail ages, characteristics, needs, and interests· Goal D: To provide utility services in an efficient and cost-effective manner· Policies 9. The City should identify lands useful for public purposes, such as utility corridors, landfills, sewage treatrnent facilities, transportation (including nonmotorized), recreation, schools, and other public uses. I0. Planning for utility services shall be consistent with the goals and policies of the Capital Facilities Element. 169 Community Development Department Staff Report January 14, 2004 STV 03-04 - City of PA/U.S. Army Page 4 Capital Facilities Goal A : To provide or allow the opportunity for services and facilities which enhance the quality of lifeJbr Port Angeles citizens of all ages, characteristics, needs, and interests. The proposed street vacation is consistent with the Comprehensive Plan goals, policies, and maps. The existing development pattern in the zone and vicinity will not be negatively impacted by the vacation and the public will be served by the development of a site adequate in size to support and secure the proposed water treatment facility. ENVIRONMENTAL REVIEW: The vacating of a street is categorically exempt from the State Environmental Policy Act (SEPA) review per Section 197~11-800 (2) (h) of the Washington Administrative Code. This action constitutes a recommendation to the City Council. The City Council has scheduled a public hearing for consideration of the petition at its February 3, 2004, regular meeting. Attachments: Findings and Conclusions Petition and site map 170 Community Development Department Statt'l~.eport STV 03-04 - City o£PMU.S. Army Page 5 ATTACHMENT A Findings and Conclusions in Support of Street Vacation Petition - STV 03-04 Findings: 1. A petition requesting vacation of a portion of unopened, unnamed right-of-way located north of Milwaukee Drive and south of West 18th Street was submitted by the City of Port Angeles Public Works Department and the United States Army on December 2, 2003. The unnamed fight-of-way originally formed the extreme edge of the original Townsite of Port Angeles. Annexations in 1957 and 1971 for municipal purposes extended the City limits further to the west to the current City limits. 2. Per RCW 35.79.010, two thirds of the owners of property in an area may request vacation of property and comprise a valid request for such action. The U.S. Army does not wish to acquire any of the right-of-way as verified by the letter accompanying the petition and raised no objection as to the City obtaining ownership of the entire subject area. 3. Abutting properties are zoned Public Buildings and Parks (PBP) and Industrial Light (IL) and are operated as the City's landfill operation, the William R. Fa/rch/ld International Airport, and a private mining operation. The City's Comprehensive Plan Land Use Map identifies the area as being in the Northwest Planning Area and designated as Industrial (I). 4. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right-of-way. Land Use Element Commercial Goals and Policies Policy E.3; Industrial Goal H and Policies 3 and 4; Utilities and Public Serv/ces Goal D and Policies D.9 and D.10; and Capital Facilities Goal A were found to be relevant to the proposal 4. The subject right-of-way area is composed of two strips - one being 10ft x 379.4+ feet size and one be/rig 50' x 694.2+ feet in size for a total of 72,659 square feet/n area. 5. The City of Port Angeles' Real Estate Committee met on December 12, 2003, to discuss the proposal and to establish a value for the right-of-way. A value of $0.11 per square foot was set based on the assessment of other sirrfilar properties in the area for a valuation of $7,792.92 for the subject area. 6. Properties south of the site are owned and operated by the Port of Port Angeles as a portion of the William R. Fa/rchild International Airport. Access through the unopened right-of-way to the property south o£the site is not des/red due to A/rport restrictions in the clear area. Access to the Airport property is obtained through the Airport. 7. The vacating of a street is categorically exempt from the State Environmental Policy Act (SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code. 8. The site was posted for a land use action and required publication appeared in the Peninsula Daily News on December 16, 2003. No public comment was received. 9. At its December 16, 2003, regular meeting, the Port Angeles City Council established a pubhc hearing date for action on the street vacation petition as February 3, 2004. The Port Angeles Planning Comm/ssion held a public hearing on the proposed street vacation on January 14, 2004. 171 Community Development Department Staff Report January 14, 2004 STV 03-04 - City of PMU.S. Army Page 6 Conclusions: A. Traffic patterns on sun-0undingstreets will not be negatively impacted by the vacation. In fact, the flow of traffic to and from the Blake site will be improved with the ability to utilize a second improved regress/egress point by way of Third Street which will be improved by the abutting property owner for access in consolidation of the site. B. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically: Land Use Element Industrial Goals and Policies Goal G; Land Use Element Commercial Goals and Policies Goal D and It and Policies D.3 and H.4; and Transportation Element Goal B. C. The street vacation is in the public interest as it places unused right-of-way on the tax roles and allows for the retention and expansion of existing businesses in the area. 172 CITY DF PORT ANGELES STREET VALUATION PETITIDN TO: The City Council of the City of Port Angeles: We, the undersigned petitioners request that the following described part of an unnamed right- of-way described as follows in the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW. That portion of an unnamed 100-foot-wide right-of-way that forms the west line of Port Angeles Townsite and abuts both tax parcel numbers 07300122000000 and 0630001173000000, located east of the City's landfill property and north of the Milwaukee Drive right-of-way as shown on the attached map. There are 2 owners of property abutting said right-of-way. The name and address of the two owners of property abutting said right-of-way are as follows: Name Add ress 1. *U.S. Government c/o U.S. Army P.O. Box 3755, Seattle, WA 98124-3755 2. City of Port Angeles P.O. Box 1150, Port Angeles, WA 98362 The undersigned petitioners constitute more than two-thirds of the owners of said abutting property. WHEREFORE, the petitioners request that proceedings be had hereon for the vacation of said area of an unnamed right-of-way described within this documents: ~--~espectfully submitted, SIGNATURE AND NAME~ O DI~C&N PHONE NO. DATE 2. ,~. . . 360-417-4801 GI~ ~'d Cutler, Director, Dept. of Public Works & Utilities * See attached letter from U.S. Army Attachment: Site Map He rin ¢ '175 O DEPARTMENT OF THE ARMY SEATTLE DISTRICT, CORPS OF ENGINEERS P.O. BOX 3755 SEATTLE, WASHINGTON 98124-2255 REPLY TO ATTENTION OF NOV 2 8 2003 Real Estate Division City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 Gentlemen: This letter is attached to and should be considered a part of the request for vacation of right-of-way submitted to the City of Port Angeles for consideration of a portion of unnamed right-of-way that abuts tax parcel numbers 07300122000000 and 0630001173000000 located east of the City's landfill property and north of the Milwaukee Drive (see attached map). By signing the petition, the United States Army is acting on behalf of the landowner, the United States Government. The landowner does not wish to purchase the vacated right-of-way and has no objection to the City of Port Angles obtaining full ownership of the right-of-way. ~---~--q~avid A. ~~-~ Acting Chief, Real Estate Division 176 RECOMMENDED FINDINGS AND CONCLUSIONS IN SUPPORT OF STREET VACATION PETITION - STV 03-04 - CITY OF PA/U.S. GOVERNMENT Findings: 1. A petition requesting vacation of a portion of unopened, unnamed right-of-way located north of Milwaukee Drive and south of West 18th Street was submitted by the City of Port Angeles Public Works Department and the United States Army on December 2, 2003. The unnamed right-of-way originally formed the extreme edge of the original Townsite of Port Angeles. Annexations in 1957 and 1971 for municipal purposes extended the City limits further to the west to the current City limits. 2. Per RCW 35.79.010, two thirds of the owners of property in an area may request vacation of property and comprise a valid request for such action. The U.S. Army does not wish to acquire any of the right-of-way as verified by the letter accompanying the petition and raised no objection as to the City obtaining ownership of the entire subject area. 3. Abutting properties are zoned Public Buildings and Parks (PBP) and Industrial Light (IL) and are operated as the City's landfill operation, the William R. Fairchild International Airport, and a private mining operation. The City's Comprehensive Plan Land Use Map identifies the area as being in the Northwest Planning Area and designated as Industrial (I). 4. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right-of-way. Land Use Element Commercial Goals and Policies Policy E.3; Industrial Goal H and Policies 3 and 4; Utilities and Public Services Goal D and Policies D.9 and D.10; and Capital Facilities Goal A were found to be relevant to the proposal. 5. The subject right-of-way area is composed of two strips - one being 10ft x 379.4+ feet in size and one being 50' x 694.2+ feet in size for a total of 72,659 square feet in area. 6. The City of Port Angeles' Real Estate Committee met on December 12, 2003, to discuss the proposal and to establish a value for the right-of-way. A value of $0.11 per square foot was set based on the assessment of other similar properties in the area for a valuation of $7,792.92 for the subject area. 7. Properties south of the site are owned and operated by the Port of Port Angeles as a portion of the William R. Fairchild International Airport. Access through the unopened right-of- way to the property south of the site is not desired due to Airport restrictions in the clear area. Access to the Airport property is obtained through the Airport. 8. The vacating of a street is categorically exempt from the State Environmental Policy Act (SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code. 9. The site was posted for a land use action and required publication appeared in the Peninsula Daily News on December 16, 2003. No public comment was received. 10. At its December 16, 2003, regular meeting, the Port Angeles City Council established a public hearing date for action on the street vacation petition as February 3, 2004. The Port Angeles Planning Commission held a public hearing on the proposed street vacation on January 14, 2004. Findings and Conclusions STV 03-04 - Page 2 Conclusions: A. Traffic patterns on surrounding streets will not be negatively impacted by the vacation. B. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically: Land Use Element Industrial Goals and Policies Goal G; Land Use Element Commercial Goals and Policies Goal D and H and Policies D.3 and H.4; and Transportation Element Goal B. C. The street vacation is in the public interest. Adopted by the Port Angeles City Council at its meeting of February 3, 2004. Richard Headrick, Mayor Becky J. Upton, City Clerk PUBLIC WORKS PROJECT STATUS REPORT FOR JANUARY, 2004 CHANGE ORDERS FOR ACTIVE CONSTRUCTION PROJECTS (COSTS SHOWN INCLUDE APPLICABLE TAXES PROJECT BUDGET ORIGINAL PREVIOUS CHANGE REVISED TITLE CONTRACT CHANGE ORDERS CONTRACT AMOUNT ORDERS THIS AMOUNT MONTH Carnegie Library, 97-08 $1,205,953 $957,346.03 $214,385.43 $0.00 $1,171,731.46 Peabody Hts., Cover, 00-26 $400,000 $319,034.19 $42,626.47 $9,554.40 $371,215.06 5tYRace Signal, 01-10 $286,000 $246,623.00 $11,204.29 $0.00 $257,827.29 Fire Sta. Roof Rep. 02-02 $450,000 $352,459.88 $0.00 $0.00 $352,459.88 Olympic Discovery Trail, $227,000 $208,410.31 ($5,222.95) $9,360.00 $212,547.36 99-19 Install Circuit Switchers, $200,000 $183,074.40 $0.00 $0.00 $183,074.40 01-27 & 29 Eiwha UG Rebuild, 02-11 $220,000 $206,689.05 $0.00 $0.00 $206,689.05 Oil Storage Warehouse, $150,000 $127,676.00 $0.00 $541.00 $128,217.00 01-21 Downtown Signals, 03-01 $650,000 $310,368.00 $0.00 $0.00 $310,368.00 PUBLIC WORKS CONTRACTS/PURCHASE ORDERS APPROVED BY CITY MANAGER (COSTS SHOWN INCLUDE APPLICABLE TAXES) CONTRACTOR Project- DESCRIPTION AMOUNT OR VENDOR PO # UPCOMING PUBLIC WORKS CONTRACTS (NEXT 30 DAYS ESTIMATED DATES SHOWN ) PROJECT ADVERTISE BID OPENING START END TITI,E FOR BIDS CONSTRUCTION CONSTRUCTION N :~PWKS~ENG1NEERXJvlGRRPT~Change Orders 2003\co01-04.wpd 177 178 DATE: February 3, 2004 TO: City Council FROM: Mike Quinn Office of the City Manager SUBJECT: Request proposal for 4 (four) additional member to Board of Health Advisory Board Memorandum Council: Michael Quinn City Manager Attached is a letter I received from Clallam County Health Advisory Committee requesting the addition of four members to the Board of Health. They attached an ordinance (draft) that they wanted me to review and submit comments to them. Sharon "Sam ' Martin Executive Administrative Assistant I look forward to discussing this with you tonight during the City Council meeting City Manager Reports section. Becky J. Upton, CMC City Clerk/ Management Assistant Tim Smith Economic Development Director Robert Coons Human Resources Manager Camille Headrick Human Resources Assistant I:XO FFICE\WPWIN~MYFILES~VIEMOHEAD. WPD p OR!ANa [ s WASHINGTON, U.S.A. CITY MANAGeR's OFFICE February 3, 2004 Board of Commissioners, Clallam County 223 East 4th Street Port Angeles, WA 98362 Re: Board of Health Draft Ordinance Dear Commissioners: Thank you for forwarding a draft ordinance of a proposal by the Public Health Advisory Committee requesting the addition of four members to the Board of Health to the City of Port Angeles for review and comment. I have reviewed the draft ordinance and support the general recommendation to expand the Board of Health. I believe this expansion will further the goal of community representation, !nput and advocacy of health issues that face Clallam County now and into the future. While we have exceptional staff expertise and leadership in our Clallam County Health Officer, Dr. Thomas Locke; we must expect no less in the policy leadership and representation of consumers in our local Board of Health. Through this expansion we have a greater likelihood of appointing members with time, expertise or interest in health issues rather than delegating this function to County Commissioners already burdened with a myriad of operational and political issues. This brings me to the only question I have in the draft ordinance in why continue with the full numb6r of County COmmissioners. I understand that RCW 70.05.035 requires the majority of the Board of Health to be elected officials, but it does not specify that the majority be from the County. I would ask your consideration of appointing one elected official from the County, one elected official each from the three incorporated cities and the hospital district, and two at-large citizens for the same total of seven members. Broader representation of consumers and jurisdictions is achieved across the County, important elements of health care coordination can be effectively administered, and it has a better chance of focusing expertise toward fashioning healthy solutions. Regardless of any adjustment consideration, I still support the basic direction. Thank you for the opportunity to comment. Sincerely, Michael Quinn, City Manager cc: City Council 321 EAST FIFTH STREET ® P. O. BOX 1150 ® PORT ANGELES, WA 983~52-0217 PHONE: 360-417-4500 · FaX: 360-417-4509 ® TTY: 360-417-4645 E-MAIL: CITYMGR~CI. PORT-ANGELES.WA. US Clallam County Department of Health and Human Services ¢/~U M/~,1c~' January 27, 2004 R E C E t V ~ O Michael Quinn, City Manager City oF Port Angeles P.O. Box 1150 Port Angeles, WA 98362-0217 Dear Michael: The Clallam County Board of Health is established under Washington state law and has a broad range of powers and duties relating to public health protection. Cun-ently, the Board is made up of the three Clallam County Commissioners. In 1995 changes were made in state law that allow a county legislative authority to expand the membership of a local board of health as long as a majority of elected county and city officials is maintained. Acting upon the recommendations of the Public Health Advisory Committee, the Clallam County Board of Commissioners (BOCC) is considering an ordinance to add an additional 4 members to the Board of Health. A copy of this draft ordinance is enclosed. The BOCC has called for a public hearing on this draft ordinance on February l0th at 10:30 a.m., in the Commissioners meeting chamber of the County Courthouse. This ordinance specifies that the expanded Board of [tealth will, at a minimum, include one elected official from a city council and one hospital district commissioner. 'l'he two additional Board of Health appointees will be open to county residents who are interested in serving in this capacity. The BOCC is very interested in hearing comments on this proposed ordinance from members of city councils and hospital boards. As C lallam County Health Officer, I have strongly supported development and adoption of a Board of Health expansion ordinance. Public health faces an expanding list of challenges: communicable disease control, environmental health protection, maternal child health programs, and emergency response capabilities. Boards of t tealth play a crucial role in responding to these many challenges and have very broad authority to "take all necessary action" tbr the protection of the health of Clallam County residents. The Board provides policy direction, adopts regulations, hears appeals of health officer decisions, and has the authority to adopt fees to support public health programs. Expanding the membership of the Board allows greater community participation in the important decision making process that sets public health priorities. As the City Manager of the City of Port Angeles, I am asking you to review the enclosed draft ordinance and offer your comments either in writing or during the public hearing on February l0th. Clallam County faces many public health challenges, but I am confident we can successfully meet them with broad-based, innovative community partnerships. Expansion of the membership of the Board of Health is, I believe, an important step in this process. Sincerely, Thomas Locke, MD, MPH Clallam County Health Officer CALL FOR HEARING CREATING A NEW CHAPTER OF THE CLALLAM COUNTY CODE TITLED CLALLAM COUNTY BOARD OF HEALTH THE BOARD OF CLALLAM COUNTY COMMISSIONERS finds as follows: 1.The proposed ordinance, a summary of which is attached to this resolution, marked as "Exhibit A" and incorporated herein by this reference, should be considered by the Board for adoption. 2.The Clallam County Charter, Section 3.10, requires that a public hearing be held at least ten days after the introduction of a proposed ordinance. 3. The Charter also requires due notice; publicaUon of a summary of a proposed ordinance is authorized by RCW 65.16.160 and defined as publicaUon of the full text of the ordinance or a summary thereof at least one time, ten days pdor to the hearing. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF CLALLAM COUNTY COMMISSIONERS in consideration of the above findings of fact: 1. That a public hearing be held in the Commissioners' Meeting Room, Room 160, Clallam County Courthouse, on the l0m day of February 2004 at 10:30 a.m. at which time the Board will consider adoption of the proposed ordinance, a true and correct copy of which is available upon request by ~ 2.That the full text of this resolution and attached, summary be published one time, at least ten days prior to the hearing. '; ~ 3. That the original resolution, summary, and ordinance is on file in the County Commissioners~ Office, Clallam County Courthouse, 8:30 a.m. to 4:30 p.m.,' Monday through Friday, for public inspection. PASSED AND ADOPTED this ~"/~ day of ~L~.~ 2004 ATTEST: M~ -. Trish Perrott, Clerk of the Board H~ward V. Doherty, .~r. Publish: January 30, 2004 ... Bill: Commissioners Exhibit A Creating a new chapter of the Clallam County Code titled Clallam County Board of Health and ~tle ~1, Board of Health Regulations, as the location for rules and regulations adopted by the Board of Health. Ordinance No. ,2004 An ordinance establishing Title 41 to contain Board of Health Regulations and a new chapter of the Clallam County Code titled Clallam County Board of Health BE IT ORDAINED BY THE BOARD OF CLALLAM COUNTY COMMISSIONERS: Chapter XX.XX CLALLAM COUNTY BOARD OF HEALTH Sections: .010 Purpose. .020 Membership of the board. .030 Appointment, terms of office, and removal process. .040 Organization. __.__.045 Meetings. .050 Rules and record of Proceedings. .055 Compensation or reimbursement. __.__.060 Duties and responsibilities. ____.070 Regulations to be codified · .010 Purpose. :~ , It is the declared purpose of this chapt.~ to create the Clallam County Board of Health, as required by RCW 70.05.035, to prescribe a'membership and selection process for the Board, establish bylaws, and to codify the power and iduties Of the Board, · .020 Membership of the board. The Board of Health shall be composed of seven members. The three elected members of the Clallam County Board of Commissioners shall be members of the Board of Health. Appointed members of the Board of Health shall include one city council member, one public hospital district commissioner, and two at-large members who are residents of Clallam County. · .030 Appointment, terms of office, and removal process. Members of the Board of Health shall be appointed by the Clallam County Board of Commissioners. The appointment process, terms of office, and process for removal of a member shall be in compliance with policies established by the Clallam County Board of Commissioners. .040 Organization. The Board of Health shall elect a chair and vice-chair from among its members during the first meeting of each calendar year. The Board may appoint subcommittees and ad hoc committees, as necessary, to assist the Board in carrying out its duties and responsibilities. · .045 Meetings. The Board of Health shall hold no less than one regular meeting in each month of each year; provided that if no,issues over which the Board has jurisdiction are pending upon its calendar, a meeting may be canceled. All meetings of the Board of Health shall be established and conducted pursuant to the Open Public Meetings Act, codified at RCW 42.30 et seq. as now or hereafter amended. Meetings shall be held at such times and at such locations as to be convenient for attendance by Board of Health members and the public, as determined by a Resolution passed by a majority of Board of Health members. · .050 Rules and rec,ord of proceedings. The Board of Health shall adopt bylaws for the transaction of its business. No actions shall be taken by the Board of Health unless a majority of members are present, including at least two Clallam County Commissioners. The Board of Health shall keep a public record of its transactions, findings, and decisions. . .055 Compensation or reimbursement. Appointed members of the Board of Health shall not be compensated for their services. Appointed members may receive reimbursement for approved expenses related to the completion of their responsibilities. Board members shall be reimbursed in the same manner, for the same expenses, and at the same rate county employees are reimbursed for the conduct of public business. · .060 Duties and responsibilities. -~ The Board of Health shall have responsibility oVer all matters pertaining to the:preserVation of ';the life and health of the people of Clallam County and shall, in addition to those duties set forth in · RCW'70.05.060, as now or hereafter amended:~ ':~':..,~ ~:: , ~ (1) Collect; analyze, and disseminate to the:communitY; in an'annual report prepared bYthe Clallam County Department of Health and Human S~rvices and the County Health Officer, information about community health status, preventable health risks, and the availability of resources to address identified health problems. (2) Enact such roles, regulations, and policies necessary to preserve, promote, and improve the health status of Clallam County residents, and guide the allocation of appropriate and necessary public health resources. (3) Assure that necessary, high quality, effective public health services are available for the protection of the people of Clallam County, including the control and prevention of any dangerous, contagious, or infectious disease within the county. (4) Provide for the prevention, control, and abatement of nuisances detrimental to public health. (5) Enforce, through the County Health Officer, the public health statutes of the state and county. (6) Establish fee schedules for issuing and renewing licenses and permits or for other services authorized by the law and the rules of the Washington State Board of Health. .070 Regulations to be codified Any mles or regulations adopted by the Board of Health shall be codified in the ClalIam County Code in Title 41 which is hereby created and which shall be the exclusive repository of the roles and regulations adopted by the Board of Health. ADOPTED this day of 2004 BOARD OF CLALLAM COUNTY COMMISSIONERS Stephen P. Tharinger, Chair ATTEST: Michael C. Chapman Trish Perrott, Clerk of the Board Howard V. Doherty, Jr.