HomeMy WebLinkAboutAgenda Packet 02/05/2002G13 S
AGENDA
CITY cuv]4 SETING
lAf A S H I N 6 T d N, U. S. A.
321,EAST FIRTH STREET
February 5, 2002
fl
.Ty
REG:AR MEE'TNG ,- 6•.00 p.m.
Y .
CALL 6bRDER - Regular Meeting {6:00 p.m.)
ROLL—
CAU'-PLEDGE OF ALLEGIANCE -
PUBLIC CEREMONIES, PRESENTATIONS
AND PROCLAMATIONS
Rett Presentation for Steve Evans, Solid
1
Read Proclamation .
Waste DisposalSupervisor
B., WORK SESSION
.
C.... LATE ITEMS TO, BE PLACED ON THIS,ryOlt .F�AGENDAS (By ell ch, gtrI `or ' lack AND
PUBLIC COMMENT FOR ITEMS NOT ON AGENDA: (This is the opportunity frJnbrlrs,the'
'the
ublac to s eak,to the Ci Council about an Jin not
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8 P keep Somme tv ,ms.� ..
on agenda, lease
D. FINANCE
1.` Laurel Street Slide Repair Project, Change
3
Approve Change Order "
Order No. 1
2." Cereal Trail:Contract Amendment
5 "
Approve ametidrnt
3. Agreement with NTI for professional services '
7
E. tOS AGENDA
1. City unc11 minutes - Regular meeting of
17
Accept Consent R end
January 15 2002 and Special meeting of
23
January 22, 2002
2. Payroll Information - January 20, 2002 -
25
$444,883.08
3. Electronic Payments - January 5, 2002 -
27
$1,760,690.80
4. Check Register - January 26, 2002—
29
$698,083.66
5. "I" Street Substation Project Acceptance
59
6 8'h Street Bridge Repairs Project Acceptance
61
7. 2001 Paving Project Acceptance
63
8 Annual contract renewals with EDC -and
65
PADA
75
F. CITY COUNCIL COMMITTEE REPORTS
1'+#OTE: HEARING DEVICE 'Avo
Fib. " NEEDING ASSISTANCE
MAYOR TO Ir
February 5, 2002 P6rt'Aixge es "City'Counei fi�te ii tg Page -1
PQRTANGELES
W AS H I N G T O N, U, S. A.
CITY OF PORT ANGELES
CITY COUNCIL MEETING
I. CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Wiggins
Councilman Braun
Councilman Campbell
Councilmember Erickson
Councilman Headrick
Councilmember Rogers
Councilman Williams
Staff Present:
Manager Quinn
Attorney Knutson =�
Clerk Upton
B. Collins
M. Connelly
G. Cutler
D. McKeen
T. Riepe _�
Y. Ziomkowski
III. PLEDGE OF ALLEGIANCE:
Led by:
February5, 2002
-0 =I*'- "
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ORTljGELE
WASHINGTON. U. S. A.
CITY OF PORT ANGELES
CITY COUNCIL MEETING
Attendance Roster
DATE OF MEETING: February 5, 2002
LOCATION: City Council Chambers
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PqRTANGELES
WASHINGTON, U.S.A.
DATE OF MEETING: February 5, 2002
CITY OF PORT ANGELES
CITY COUNCIL MEETING
Attendance Roster
LOCATION: City Council Chambers
PIORTANGELES
W A S H I N G T O N, U. S. A.
City of Port Angeles
Ordinance/Resolution Distribution List
City Council Meeting of February 5, 2002
0,
PROCLAMATION
Steve Evans Retirement
October 20, 1971 - January 31, 2002
WHEREAS, Steve has worked for the City of Port Angeles since October 20, 1971 in the capacity
of Swamper, Scale Attendant, Collection Driver, Equipment Operator, and landfill
Disposal Supervisor; and
WHEREAS, Steve transitioned from collections to landfill operations and did an excellent job for
the Solid Waste Division and the City of Port Angeles; and
WHEREAS, Steve's professional approach and attitude insured that the landfill met and exceeded
the continuous regulatory and environmental regulations pertaining to issues that are
required to operate a landfill in the State of Washington; and
WHEREAS, Steve now desires to retire from City employment;
NOW, THEREFORE, I, Glenn Wiggins, Mayor, on behalf of the Port Angeles City Council do
hereby proclaim as follows:
WE REGRETFULLY APPROVE Steve Evans' retirement and do congratulate him on a long and
dedicated career with the City and wish him the best during his retirement.
Glenn Wiggins, Mayor of Port Angeles
I- 0--Z-.
Petition submitted to City Council at
its meeting of February 5, 2002
View Vista Park
1400 View" Vista
Port Angeles, WA
The Owners and the following tenants of View Vista Park do not want to be
Annexed int the City of Port Angeles.
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Arfrinuce-
PORTA NGELES
W AS H I N G T O N, U. S. A.
CITY OF PORT ANGELES
CITY COUNCIL MEETING
I. CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Wiggins
Councilman Braun
Councilman Campbell
Councilmember Erickson
Councilman Headrick
Councilmember Rogers
Councilman Williams
Staff Present:
Manager Quinn __
Attorney Knutson
Clerk Upton
B. Collins
M. Connelly
G. Cutler
D. McKeen
T. Riepe
Y. Ziomkowski
III. PLEDGE OF ALLEGIANCE:
Led by:
February 5, 2002
p
PRTA NGELE
WASH I N G T O N, U.S.A.
CITY OF PORT ANGELES
CITY COUNCIL MEETING
Attendance Roster
DATE OF MEETING: February 5, 2002
LOCATION: City Council Chambers
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PQRTAMULES
WASHINGTON, U.S.A.
DATE OF MEETING: February 5, 2002
CITY OF PORT ANGELES
CITY COUNCIL MEETING
Attendance Roster
LOCATION: City Council Chambers
PQRTANGELES
WASHINGTO N, U.S.A.
City of Port Angeles
Ordinance/Resolution Distribution List
City Council Meeting of February 5, 2002
*1
0
PROCLAMATION
Steve Evans Retirement
October 20, 1971 - January 31, 2002
WHEREAS, Steve has worked for the City of Port Angeles since October 20, 1971 in the capacity
of Swamper, Scale Attendant, Collection Driver, Equipment Operator, and landfill
Disposal Supervisor; and
WHEREAS, Steve transitioned from collections to landfill operations and did an excellent job for
the Solid Waste Division and the City of Port Angeles; and
WHEREAS, Steve's professional approach and attitude insured that the landfill met and exceeded
the continuous regulatory and environmental regulations pertaining to issues that are
required to operate a landfill in the State of Washington; and
WHEREAS, Steve now desires to retire from City employment;
NOW, THEREFORE, I, Glenn Wiggins, Mayor, on behalf of the Port Angeles City Council do
hereby proclaim as follows:
WE REGRETFULLY APPROVE Steve Evans' retirement and do congratulate him on a long and
dedicated career with the City and wish him the best during his retirement.
Glenn Wiggins, Mayor of Port Angeles
•
•
JORTN'
DATE: February 5, 2002
GELES
TO: MAYOR WIGGINS AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT: Laurel Street Slide Repair Project 96-05, Change Order No. 1
Summary: The current contract to install a retaining wall to repair the slope near the stairs in the
Laurel St. right-of-way is required to be amended to provide for slope excavation. This work was
not anticipated in the retaining wall design and therefore not contained in the bid documents for
the project.
Recommendation: Approve and authorize the City Manager to sign the contract change
order No. 1 in the amount of $56,150.00 for Laurel Street Slide Repair Project 96-05.
Background/Analysis:
The original design assumptions for the Laurel Street retaining wall were based on a key stone
block or equal retaining wall product. In discussions with the manufacturer during design it was
assumed that no excavation of the existing bank, other than surficial removal of vegetation and
loose debris, would be required. The project specifications included drawings that indicated no
bank excavation and no bid items were included for excavation. The contract for the project
stipulates that the bidder is responsible to provide an engineered design submittal of a retaining
wall for approval by City staff.
The project was advertised and Primo Construction of Sequim was the lowest responsive bidder.
Primo, as well as the other bidders, based their bid on our specifications and did not include the
cost of bank excavation in the bid total. The start of construction was delayed to provide for
review and approval of the required retaining wall design and to avoid construction downtown
during the holiday season.
The initial design provided by Primo's wall subcontractor required excavation 60 feet into the
bank behind the wall to place a stabilizing grid which extends into the native soil. This was a
"cook book" design provided by the block wall manufacturer and was unacceptable due to the
site constraints. In further discussions with other wall manufacturers we were placed in contact
with Mr. Mike Simac, Earth Improvements Technology, who is a nationally recognized engineer
in this type of wall construction. We discussed the wall requirements and provided soils and site
data for his preliminary review. In his initial review he felt confident that the excavation
requirements could be significantly reduced to allow construction within the project budget.
Following this, Primo engaged Mr. Simac to prepare the final wall design. In the final design the
grid extends an average of 10 feet back of the 5all and is acceptable.
NGELES
DATE: February 5, 2002
To: MAYOR WIGGINS AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utility Services
SUBJECT: Amendment to Agreement With Zenovic & Associates for the Centennial Trail
Project 99-19
Summary: Right of way certification documentation services are required for the Centennial Trail
Project to satisfy Washington State Department of Transportation (WSDOT) requirements enabling
disbursement of Federal funds to the City. Zenovic & Associates is the most appropriate firm to
perform the services.
Recommendation: Authorize the Mayor to sign a Supplemental Agreement (Amendment No. 2) in
the added amount of $27,000.00 to the current agreement with Zenovic & Associates, Inc. which
increases the total contract to a not to exceed fee of $73,450.00.
Background / Analysis:
Zenovic & Associates is providing design services for construction bid documents of the Centennial
Trail Project. It is necessary to document and certify the right of way acquisitions for the trail to satisfy
the Washington State Department of Transportation (WSDOT) requirements enabling disbursement of
Federal funds to the City. Zenovic & Associates is the most appropriate firm to provide the necessary
services (surveying, record of survey and map and documentation development). The properties were
acquired through purchases and donations. The Supplemental Agreement (Amendment No. 2) covers
the right of way mapping support services and certification documentation for the trail.
The negotiated cost for the services is $27,000.00. This project is funded through a Federal ISTEA
Enhancement grant which covers 86.5% of eligible work and the City's match is funded in the Capital
Facility Plan. This amendment will bring the agreement with Zenovic and Associates to a total of
$73,450.00.
NAPROJECTS\99-19 Centennial Trail\CONSULT\Amendment No 2_A.wpd
5
•
•
•
PFORTANGELES-- -..-.
WASH I N G T O N, U.S.A.
CITY COUNCIL MEMO
DATE: February 5, 2002
TO: MAYOR WIGGINS AND CITY COUNCIL
wCs
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT: Agreement with Northwestern Territories Inc. for professional services.
Summary: The 2002 budget includes marketing of the City's DelGuzzi Drive properties. The
Real Estate Committee has recommended that the property be subdivided to facilitate sales. Staff
has reviewed the City's consultant roster and selected Northwestern Territories Inc. (NTI) to
provide the services required for subdivision of the property.
Recommendation: Authorize the Mayor to sign an engineering services agreement with
NTI to provide engineering, surveying, and permitting services for DelGuzzi Subdivision,
Project 22-05 in the initial phase amount not to exceed $3,500.00.
Background / Analysis:
The City has competed foreclosure on the DelGuzzi Drive properties and has included funds for
the marketing of the property in the 2002 budget. The Real Estate Committee has met regarding
the marketing of the property and determined that subdivision of the property would be desirable
to improve the sales. Staff was directed to select a firm for the subdivision and associated
services.
NTI was selected from our consultants list as the most qualified for the required engineering,
surveying, and permitting services. NTI subdivided this property for the prior owner and in
addition has designed the existing DelGuzzi Road including the sewer pump station, pressure
reducing station, sewer, water, and storm drainage facilities.
The proposed agreement with NTI has been broken into two phases. The initial phase is gather
data related to the subdivision, meet with members of the Real Estate Committee to determine
the parameters for the subdivision, and then meet with City Staff as needed to determine the
engineering, surveying, and permitting requirements. This will provide input into the scope of
services for the second phase. The scope of services and negotiated fees for the first phase are
attached. The second phase will brought to City Council for approval following the development
of the scope and negotiation of fees.
G:\EXCHANGE\ATT0RNEY\NT1cc1.wpd
7
IH DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSULTANT'S representative shall be
subject to the approval of the CITY.
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this Agreement by both parties. The work
shall be completed in accordance with the schedule set forth in the attached Exhibit A.
V PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such payment
shall be full compensation for work performed, services rendered, and all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor, overhead and profit
plus CONSULTANT'S direct non -salary reimbursable costs as set forth in the attached Exhibit B.
1. Labor costs shall be based on the hourly rates shown in Exhibit B.
General clerical time shall be considered an overhead item, except where specific work items
are involved that require one hour or more continued effort, in which case time will be charged
on the basis of hours worked.
2. The direct non -salary reimbursable costs are those directly incurred in fulfilling the terms of this
Agreement, including, but not limited to, travel, subsistence, telephone, CADD computer,
reproduction and printing, supplies and fees of outside services and consultants. Ten percent
(10%) overhead and profit may be added to direct non -salary reimbursable costs.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall detail the
work, hours, employee name, and hourly rate; shall itemize with receipts and invoices the non -
salary direct costs; shall indicate the specific task or activity in the Scope of Work to which the
costs are related; and shall indicate the cumulative total for each task.
C. The CITY shall review the invoices and make payment for the percentage of the project that has
been completed less the amounts previously paid.
D. The CONSULTANT invoices are due and payable within 30 days of receipt. In the event of a
disputed billing, only the disputed portion will be withheld from payment.
E. Final payment for the balance due to the CONSULTANT will be made upon the completion of the
work and acceptance by the CITY.
F. Payment for "Extra Work" performed under Section XI of this Agreement shall be as agreed to by
the parties in writing.
VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation, and
reimbursement under this Agreement, including labor, direct non -salary reimbursable costs and
outside services, shall not exceed the maximum sum of $3,500.00.
9
City of Port Angeles - [February, 2001]
X[ EXTRA WORK
The CITY may desire to have the CONSULTANT perform work or render services in connection with
,this project, in addition to the Scope of Work set forth in Exhibit A and minor revisions to satisfactorily
completed work. Such work shall be considered as "Extra Work" and shall be addressed in a written
supplement to this Agreement. The CITY shall not be responsible for paying for such extra work
unless and until the written supplement is executed by both parties.
XII TERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time upon not less than ten (10) days written
notice to the CONSULTANT. Written notice will be by certified mail sent to the consultant's
designated representative at the address provided by the CONSULTANT.
B. In the event this Agreement is terminated prior to the completion of the work, a final payment shall
be made to the CONSULTANT, which, when added to any payments previously made, shall
compensate the CONSULTANT for the percentage of work completed.
C. In the event this Agreement is terminated prior to completion of the work, documents that are the
property of the CITY pursuant to Section II above, shall be delivered to and received by the CITY
prior to transmittal of final payment to the CONSULTANT.
XIII INDEMNIFICATION/HOLD HARMLESS
The CONSULTANT agrees to indemnify the CITY from any claims, damages, losses, and costs,
including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for
property damage and bodily injury, including death, caused solely by the negligence or willful
misconduct of the CONSULTANT, CONSULTANT employees, affiliated corporations, officers, and
subcontractors in connection with the work performed under this Agreement.
The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and costs,
including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for
property damage and bodily injury, including death, caused solely by the negligence or willful
misconduct of the CITY, CITY's employees, or agents in connection with the work performed under
this Agreement.
If the negligence or willful misconduct of both CONSULTANT and CITY (or a person identified above
for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be
shared between the CONSULTANT and the CITY in proportion to their relative degrees of negligence
or willful misconduct and the right of indemnity shall apply for such proportion.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the CONSULTANT and the CITY, its
officers, officials, employees, and volunteers, the CONSULTANT'S liability hereunder shall be only to
the extent of the CONSULTANT'S negligence. It is further specifically and expressly understood that
the indemnification provided herein constitutes the CONSULTANT'S waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has
10been mutually negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement. However, the CONSULTANT expressly reserves its rights as a third
person set forth in RCW 51.24.035.
11
City of Port Angeles - [February, 2001]
XVI EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior written or
oral understandings, and may only be changed by a written amendment executed by both parties.
is The following exhibits are hereby made a part of this Agreement:
Exhibit A - Scope of Work Including Schedule for the Work
Exhibit B - Consultant Labor Costs and Non -salary Reimbursable Costs
In WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first
written above.
CITY OF PORT ANGELES
MAYOR
CONSULTANT
0 TITLE:
APPROVED AS TO FORM:
CRAIG KNUTSON, CITY ATTORNEY
ATTEST:
BECKY UPTON, CITY CLERK
NAPROJECTS\22-05 DelGu&\NTIagr2.wpd
•
13
City of Port Angeles - [February, 20011
NORTHWESTERN TERRITORIES, INC.
l/ 'J 717 SOUTH PEABODY, PORT ANGELES, WA 98362
\ Engineers Land Surveyors Planners
Construction Coordination Materials Testing
0 (360) 452-8491 1-800-654-5545 FAX 452-8498
NTI
ATTACHMENT 'B"
TIME -PLUS -EXPENSE RATE SCHEDULE AND BILLING PROCEDURES
HOURLY RATE
ENGINEERING
PRINCIPAL ENGINEER.......................................................... $83.00
PROJECTENGINEER............................................................ 75.00
GEOLOGIST.................................................................... 75.00
SENIOR TECHNICIAN (INCLUDING INSPECTION IN FIELD) ............................. 63.00
TECHNICIAN................................................................... 58.00
TECHNICAL ASSISTANT.......................................................... 40.00
SURVEYING
PRINCIPAL SURVEYOR.........................................................
$83.00
PROJECTSURVEYOR...........................................................
75.00
SENIORTECHNICIAN............................................................
63.00
TECHNICIAN.......... .....................................................
58.00
TECHNICAL ASSISTANT........................................................
40.00
115.00
LAND SURVEYING 2 -PERSON FI..ELD CREW ........................................
LAND SURVEYING 3 -PERSON FIELD CREW........................................155.00
CONSTRUCTION SURVEYING 2 -PERSON FIELD CREW ..............................125.00
CONSTRUCTION SURVEYING 3 -PERSON FIELD CREW ..............................
165.00
1. Unless otherwise noted, hourly rates include materials, equipment and mileage.
2. Minimum charge for professional services is one hour for office consultation, two hours for field consultation, and
four hours for court testimony.
3. Work in excess of eight hours and Saturdays is to be paid at time and one-half; Sunday and Holidays at double
time. Travel in excess of eight hours will be paid at regular full time hourly rates listed above.
4. Non -salary reimbursable expenses will include the following items:
a. Items outside of general overhead costs, such as special legal and accounting expenses, special consultants,
backhoe services, laboratory charges, special copying services and printing and binding at 10% above actual
cost.
b. Government fees directly related to the project such as County survey recording fees and agency review fees.
c. Out-of-town travel and living expenses related to the project. Travel time shall be hourly per rates listed above.
MATERIALS TESTING LABORATORY SERVICES
CONCRETE, MORTAR OR GROUT COMPRESSION TEST ........................ $ 30.00 Each
(Includes curing, testing and reporting of specimens.)
GRADATION (SIEVE) ANALYSIS (ASTM C-33 and C-117) 140.00 Each
SAND EQUIVALENT (AASHTO D-4318) ......................................... 75.00 Each
PROCTOR (SOIL MOISTURE -DENSITY, ASTM D-698 or ASTM D-1557) .............. 250.00 Each
....Other Tests & Services sucField Cylinder Collection,
Compaction Tests and Sample Gathering a ble at Hourly Rates Shown Above......
EFFECTIVE JANUARY 1. 2002 - SUBJECT TO REVISION G:\Gen\Admin\Fmins\NTI Rate ScheduleACurrent Schedule\schd0401.wpd
CITY COUNCIL MEETING
Port Angeles, Washington
January 15, 2002
CALL TO ORDER: Mayor Wiggins called the regular meeting of the City Council to order at 6:00 p.m.
ROLL CALL: Members Present: Mayor Wiggins, Councilmembers Braun, Campbell,
Headrick, Rogers, and Williams.
Members Absent: Councilmember Erickson.
Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B.
Collins, M. Connelly, D. McKeen, T. Riepe, T. Smith, L.
Dunbar, B. Kajfasz, G. Kenworthy, G. Drake, and C.
Kochanek.
Public Present: L. Lee, T. Price, C. Knebes, D. Kari, R. Ehm, J. Brewer, W.
Cunningham, S. Storseth, and J. Fors.
PLEDGE OF
The Pledge of Allegiance was led by Councilman Headrick.
ALLEGIANCE:
PUBLIC CEREMONIES,
Mayor Wiggins presented certificates to the participants and Savings Bonds to the
PRESENTATIONS AND
winners of the Kaptain Kilowatt Poster Contest. Those participating in the contest were
PROCLAMATIONS:
Krystal Walter, Abigail Walker, Ben Grover, Emily Drake, Chelsea Drake, Ben
Flowers, Kaitlyn Walter, Nick Beasley, Trevor Drake, Alex Walter, Dave Walter, Owen
Kaptain Kilowatt Poster
Kajfasz, and the overall winner of the contest, Troy Belveal. Councilman Braun
Contest Presentation
moved that the Council approve the agreement with Troy Belveal. Councilman
Williams seconded the motion, which carried unanimously. Sponsors of the contest
included Bonneville Power Administration, Can -Do Construction, Dave's Hearing and
Cooling Service, Den -Ree Productions, Glass Services Company, and Mathews Glass
Company. The overall winning poster will be used as a utility billing insert that will
include no -cost ways to reduce energy use.
WORK SESSION:
1. Morse Creek Basin Watershed Plan Recommendations
Morse Creek Basin Director Collins reviewed the items accepted by the Council at the January 2, 2002,
Watershed Plan meeting and changes made in the interim. Director Collins summarized the major
Recommendations recommendations, and consensus was reached on the following:
Instream Flows:
I. Not to proceed forward until after discussions have taken place between City,
Tribes, and other agencies; there can be no absolute until the hydro issues have
been resolved.
II. Incorporated into I.
III. City is in opposition, consistent with EMMT
Water Quantity:
I. There is serious concern due to possible cancellation of water rights; need to
proceed cautiously and ask DOE to identify the water rights and water being
-1-
CITY COUNCIL MEETING
January 15, 2002
CITY COUNCIL Officials reception in Seattle.
COMMITTEE
REPORTS: (Cont'd) Councilman Headrick attended the Chamber of Commerce meeting on the Rayonier
clean-up, and he discussed the level of arsenic found in the area.
Mayor Wiggins suggested that Councihnembers e-mail committee reports prior to the
formation of the agenda in order that others may formulate questions prior to Council
meetings. All members concurred.
Councilman Williams attended the Chamber of Commerce board meeting and
commented on the hard work of the Chamber on the tourism marketing contract. Russ
Veenema, Chamber of Commerce Executive Director, thanked the Council for its
support in the Chamber's endeavors this coming year. He indicated he would be
submitting quarterly reports to the Council.
RESOLUTIONS: Mayor Wiggins summarized the recommendation, and Public Works & Utilities Deputy
Director Kenworthy responded to the Council's questions and expressed desire to
Resolution Providing for support local businesses. Deputy Director Kenworthy explained the City's policy to
Informal Bidding, Small rotate use of those listed on the Small Works Roster. Following further discussion,
Works Roster, and Limited Mayor Wiggins read the Resolution by title, entitled
Public Works Process
Resolution No. 1-02 RESOLUTION NO. 1-02
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, revising the procedures for use of informal bidding
and small works rosters to allow for a limited public works process
as authorized by a recent change in state law and repealing
Resolution 10-00.
Councilman Williams moved to pass the Resolution as read by title. The motion
was seconded by Councilman Campbell and carried unanimously.
OTHER 1. Reappointments to City Boards, Commissions, and Committees
CONSIDERATIONS:
Clerk Upton reviewed and explained the reappointments to City Boards, Commissions,
Reappointments to City and Committees, following which Mayor Wiggins read the recommendation.
Boards, Commissions, Councilman Braun moved to approve the reappointments to City Boards,
and Committees Commissions, and Committees, as proposed and, further, to direct City staff to
seek interested applicants to fill vacancies as identified, via news releases, paid ads,
and the like. Councilmember Rogers seconded the motion, which carried
unanimously.
Confirmation of City 2. Confirmation of City Council Committee Assignments
Council Committee
Assignments Mayor Wiggins deferred to Manager Quinn to review the Council Committee
Assignments. The Council appointed chairs of the individual committees as needed and
confirmed that the assignments were complete and accurate.
Break Mayor Wiggins recessed the meeting at 7:30 p.m. The meeting reconvened at 7:50
p.m.
Recommendation from 3. Recommendation from Downtown Forward Advisory Committee
Downtown Forward Regarding Conference Center Proposals
Advisory Committee
Regarding Conference Economic Development Director Smith began by reviewing and summarizing the
Center Proposals background steps taken to solicit and approve a proposal for the Conference Center by
those involved.
19
-3-
•
CITY COUNCIL MEETING
January 15, 2002
Recommendation from hopes to see is an increase in tourism and conference activities in Port Angeles and the
Downtown Forward entire County. The community must continue to invite and encourage private
Advisory Committee investment in the community in order to continue to grow and to attract private capital.
Regarding Conference Councilman Campbell then moved to accept the recommendations by the RFP
Center Proposals (Cont' d) Review committee, Lodging Tax Advisory Committee, and the Downtown Forward
Advisory Committee that the Ehm Architecture Proposal for the development of
a hotel/conference center on the Oak Street Site is the "preferred proposal' and
authorize staff to proceed with a 45 -business -day "due diligence phase" during
which the final review and negotiation of the Ehm Architecture Proposal should
occur. Councilman Braun seconded the motion. Following comments by
Councilmembers Braun, Rogers, and Williams on the issue of the recommendation
allowing only a review of the proposal, a vote was taken on the motion, which
carried unanimously.
In response to the favorable vote, Randall Ehm addressed the Council and audience and
expressed his excitement with this project. He also affirmed that Ehm Architecture's
work on the project, in response to Director Smith's comments, has been with the idea
of the possibility of the project, not the assumption. He thanked the Council for its
support of the project and also City staff, Director Smith, members of the Port
Commission, the Port Angeles Business Association, the Downtown Forward
Committee, North Olympic Visitor & Convention Bureau, the Chamber of Commerce,
and Peninsula Daily News, among others. Following a brief review of steps taken to
enter the "due diligence phase," design alternatives, promotions for the conference
center, and proposed start dates, Mr. Ehm expressed his dedication to making this a
viable project.
PUBLIC HEARINGS - None.
QUASI-JUDICIAL:
PUBLIC HEARINGS - None.
OTHER:
INFORMATION: Manager Quinn mentioned the Elected Officials Workshop that some Councihnembers
will attend, the upcoming meeting with Congressman Dicks, and the rescheduling of the
Gateway meeting to the first half of February. He further directed attention to the City
Investment Policy Certification, summarized by Finance Director Ziomkowski; an
update on the Lauridsen & Race Street traffic signal repairs, explained by City Engineer
Kenworthy; and the prioritization of the 2002 Council Goals. The Council then agreed
to set a work session for Tuesday, January 22, 2002, at 5:00 p.m., for purposes of
orientation and further consideration of the Goals & Objectives.
EXECUTIVE SESSION: None.
ADJOURNMENT: The meeting was adjourned at 9:10 p.m.
Glenn Wiggins, Mayor
21
-5-
Becky J. Upton, City Clerk
CALL TO ORDER:
ROLL CALL:
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
January 22, 2002
Mayor Wiggins called the special meeting of the City Council to order at 5:10 p.m.
Members Present:
Members Absent:
Staff Present:
Public Present:
Mayor Wiggins, Councilmembers Braun, Campbell,
Erickson, Headrick, Rogers, and Williams.
None.
Acting Manager / Attorney
Collins, M. Connelly, G.
Ziomkowski, and T. Gallagher
None.
Knutson, Clerk Upton, B.
Cutler, D. McKeen, Y.
Mayor Wiggins opened the meeting by asking for a brief report from Fire Chief
McKeen on the recent fire at the Pershing Hotel. Following the report, Acting Manager
Knutson informed the Council that this evening's meeting would be divided into two
parts, the first being a brief orientation and the second being a discussion of the 2002
Goals & Objectives and Work Plan.
Orientation Orientation: Clerk Upton had prepared and distributed a City Council Orientation
Notebook to the Councilmembers and, at this time, Acting Manager Knutson and Clerk
Upton proceeded to review the contents of the notebook with the Council. Items
reviewed and discussed in further detail were the City Council Rules of Procedure,
meeting procedures, codification of ordinances, the Open Public Meetings Act,
upcoming WCIA training, and protocols of dealing with staff. Finance Director
Ziomkowski summarized travel procedures, the use of credit cards, and the tax
implications of one -day travel expenses.
Councilmember Erickson departed the meeting at 5:55 p.m.
Public Works & Utilities Director Cutler offered a tour of the City's Public Works
facilities, so a tour was set for Tuesday, February 5, 2002, at 9:00 a.m. The date already
set for WCIA training for the City Council, Planning Commission, and Board of
Adjustment is February 20, 2002, 3:30 - 6:30 p.m. This training relates to land use
laws.
2002 Goals & Objectives 2002 Goals & Objectives: Acting Manager Knutson informed the Council that items not
prioritized by the Council will still be accomplished. However, those items identified
as being a priority will quite obviously take precedence over the other items listed.
A review of the individual goals followed, and staff provided input as to which
programs / projects should likely receive a higher priority status. Also, it was noted that
some items have been completed, and others may not reach fruition in the 2002 calendar
year. The ranking of some priorities was changed due to the review.
23
-1-
MEMO
FINANCE
DEPARTMENT
Yvonne Ziomkowski
Finance Director
[4601 ]
Karen Asquith
Accounting Mgr.
[4605]
�Carol Hagar
ministrative Assistant
[4600]
J
W A S H I N G T O N,
Date: January 28, 2002
U. S. A.
To: Mayor Doyle and City Council
From: Lynne Bryant, Payroll Specialist
Re: Payroll Information for January 20, 2002
For January 20, 2002, the payroll was $444,883.08. The year -to date change
from 2001 to 2002 is 7.34%. General Fund is less than I%.
The variances this pay period, other than those stated last pay period, are
Firemen's Pension who had an increase the 1't of the year to comply with the
RCWs. Water and Solid Waste experienced additional overtime due to the
wonderful weather we have been having. Department of Community
Development has a vacant position.
Suggestions and comments are welcome.
25
•
Finance Department
Electronic Payments January 05, 2002 - January 25, 2002
Fund
401
01-07-02
WPPSS November Power Purchase
1,400,449.00
401
01-11-02
Moody's Investment Services
Bond Refunding Expenses
500.00
401
01-14-02
WPPSS November Transmission
189,217.00
401
01-22-02
Avista December Power Purchase
70,524.80
Total
1,760,690.80
C:\WINNT\Profiles\Administrator\Personal\Wires.wpd
27
02/01/26-14:25 City of Port Angeles - LIVE MACHINE January 26 2002 Page 1
0
Fnd Dpt
001
•
CHECK REGISTER
Date From 01/05/2002 To 01/25/2002
Check
Vendor
Vendor
Description
GL Code
Amount
Number
Name
Number
AVAYA INC
Number
01-02 Billing
67573
Clallam Co Auditor
03018
Copies
1 2370000
.66-
67607
Insight Direct Inc.
09085
Port network switch
1 2370000
65.44-
12 optical Intellimouse
1 2370000
74.79 -
19.52
67538
Hot plug Tray
1 2370000
11.16 -
113
4131
2,074.00
Computer memory
1 2370000
31.98-
67627
Nelson, Roy E
14518
Refund contract #2967
1 2373000
20.50
67650
Quill Corporation
17000
Lateral files
1 2370000
101.54 -
12.80
Carbonless paper
1 2370000
9.51-
112
4310
50.05
Labels,tape,sorters
1 2370000
60.72-
04342
Facilitate annexation workshop
111
Cartridges,pens,labels,indexes
1 2370000
22.19 -
67597
Flex -Plan Services Inc.
06158
Post -it notes
1 2370000
1.23-
116.70
67629
67639
1099s,envelopes
1 2370000
2.71 -
111
114
4910
4972
6,903.00
500.00
Paper
1 2370000
8.53 -
19012
Subscription 2002
111
Credit file pockets
1 2370000
17.12
67688
WA State Patrol - WASIS
23281
Criminal history
1 2295000
24.00
67728
Bailey's
02584
Sharpener,rail closer
1 2370000
5.65 -
111
4310
95.00
Chain saw power head
1 2370000
42.47-
67770
Insight Direct Inc.
09085
Computer drives
1 2370000
48.71-
67825
Quill Corporation
17000
Cross bar rods,files
1 2370000
12.94-
Post-its,envelopes,diskettes
1 2370000
12.90-
Pens,utility knioves,shears
1 2370000
6.31 -
Mirror
1 2370000
4.92-
67839
Shamrock Sales
19683
Film
1 2370000
41.81-
67855
WA State Patrol - WASIS
23281
Criminal history-Smith,Kerry
1 2295000
24.00
Criminal history -Willson
1 2295000
24.00
Criminal history-Katen
1 2295000
24.00
Criminal history -Thornburg
1 2295000
24.00
67858
Washington (DOL), State of
04137
Concealed Pistol Licenses -Dec
1 2296000
111.00
67906
Lynn Peavey Company
12056
Envelopes,evidence tubes
1 2370000
12.84-
67935
Southern Cross Development
Inc 19800
Gloves
1 2370000
4.10-
67949
WA State Patrol - WASIS
23281
Criminal history -Wood
1 2295000
24.00
67954
Washington State Treasurer
23120
Revenue remittance December
1 2293000
8,328.60
Revenue remittance December
1 2291000
432.00
Total for Department
8,470.11
0001
67537
AVAYA INC
12215
01-02 Billing
111
4210
39.05
01-02 Billing
113
4210
39.05
01-02 Billing
124
4210
19.52
67538
AWC Assn of Washington Cities
01116
2002 Member fee -CDL testing
113
4131
2,074.00
67539
AWC Assn of Washington Cities
01352
2002 Service fee
111
4901
9,285.52
67543
Advanced Travel
01090
Coons to Renton 12-07
113
4310
12.80
Williams to Bainbridge 12-16
112
4310
50.05
67579
Den -Ree Productions
04342
Facilitate annexation workshop
111
4150
260.00
67597
Flex -Plan Services Inc.
06158
Monthly processing December
111
4150
116.70
67629
67639
Olympic Air Pollution Cont Aut
Peninsula Intl Relations Assn
15017
16460
2002 Contribution
4th quarter contract pmt
111
114
4910
4972
6,903.00
500.00
67665
Seattle Times, The
19012
Subscription 2002
111
3101
138.00
67678
United Way of Clallam County
21048
4th qrtr Human Svcs,Adm Fee
114
4971
37,500.00
67714
AWC Assn of Washington Cities
01080
2AMnLegisLative Conference
111
4310
95.00
50T Legislative Conference
112
4310
380.00
02/01/26-14:25
0
Fnd Dpt Check Vendor
Number Name
0
0003
City of Port Angeles - LIVE MACHINE
CHECK REGISTER
Date From 01/05/2002 To 01/25/2002
Vendor Description GL Code
Number Number
67694 WFOA (WA Finance Officers Assn 23006
67705 Xerox Corporation 24001
67726
Aspen Publishers Inc.
01280
67749
Diversified Resource Center
04052
67798
Olympic Delivery Service Inc.
15020
67800
Olympic Paper Company
15111
67801
Olympic Printers Inc.
15027
67804 Olympic Stationers Inc. 15030
67806 Pacific Impressions 16003
67807 Pacific Office Equipment Inc. 16004
67810 Paymentech 16421
67812 Peninsula Collection Services 01364
67813 Peninsula Daily News 16012
67847 Swain's General Store Inc. 19037
67851 United Parcel Service 21005
67857 Washington (DIS), State of 23111
67930 Ricoh Business Systems Inc 18425
67537 AVAYA INC 12215
67543 Advanced Travel 01090
67575 Clallam Co District Court 1 03069
Infrastructure Issues -Asquith 230 4310
Infrastructure Issue-Veldhouse 230 4310
DC230SLX lease pe 12-30-01 205 4530
5800 lease pe 12-10-01
205
4530
DC214S lease pe 12-30-01
205
4530
GAAP Practice manual
230
3101
Copy Center services December
205
4150
December delivery services
240
4150
Paper
205
3101
Payroll checks
230
3101
Time cards
230
3101
Time cards
230
3101
Door hangers
240
3101
Letterhead
201
3101
Envelopes
240
3101
Envelopes
240
3101
Envelopes
240
3101
Paper
230
3101
Paper
201
3101
Paper
240
3101
Paper
205
3101
Paper
205
3101
Envelopes,pens,rubberbands
240
3101
Paper,pens,diskettes
230
3101
Copy holder
201
3101
Paper
205
3101
Printer ribbons
240
3101
Toner cartridges
240
3101
Monitor Stand
230
3101
Toner cartridges
240
3101
Thank you cards
201
3101
Palm Pilot
201
3160
Screen protector
201
3160
Travel charger
201
3160
Cable
201
3160
Refund collection money
240
4150
Ordinance 3106 -budget revision
201
4410
Back pack
240
3111
December Shipping charges
230
4210
December scan charges
201
4210
December scan charges
230
4210
December scan charges
240
4210
Copier service,supplies
205
4530
Color copies charges
205
4530
Black and white copies charges
205
4530
January 26 2002 Page 3
Total for Finance
01-02 Billing 311 4210
K4jlson to Bellevue 11-01 311 4310
Court costs -December 312 5090
Amount
50.00
50.00
756.47
5,073.40
142.29
163.56
1,577.00
95.10
465.80
660.20
154.29
113.72
232.25
97.70
1,153.95
1,431.49
286.30
56.81
37.87
37.87
132.55
306.75
490.69
159.88
15.66
1,893.50
90.90
248.86
37.94
504.79
8.90
338.95
19.99
24.99
21.58
522.75
15.30
12.84
306.33
43.90
22.48
27.09
13.96
43.89
8.28
28,003.75
68.34
207.99
3,838.73
02/01/26-14:25
Fnd Dpt
11
•
Check
Number
67556
67559
67569
67572
67601
67623
67633
City of Port Angeles - LIVE MACHINE
CHECK REGISTER
Date From 01/05/2002 To 01/25/2002
Vendor Vendor Description GL Code
Name Number Number
Blakefield, Jason or Marilyn 02395
Bostec Inc 02653
Camera Shop, The 03156
ChoicePoint Public Records Inc 03633
Costco Credit Card Pmts 03261
Metrocall 20000
Olympic Stationers Inc. 15030
67650 Quill Corporation 17000
67685 NAFTO Executive Director 14128
67686 WA State Criminal Justice 23175
67691 WA Assn of Sheriffs & Police 23003
67722 Angeles Lock Shop 12050
67731 Blumenthal Uniforms & Equipmt 02047
67735 Camera Corner 03044
67765 Hansen's Trophy 08047
67772 Intl Assn for Property and 09067
67781 LEIRA 12185
67791 Middleton Auto and Truck Inc. 13117
67801 Olympic Printers Inc. 15027
67804 Olympic Stationers Inc. 15030
67807 Pacific Office Equipment Inc. 16004
67810 Paymentech 16421
67817 Port Angeles City Treasurer 03062
67819 Port Angeles Police Department 16105
Gallagher to Seattle 11-27 511 4310
Scairpon to Burien 12-26
530
4310
Hall to Seattle 12-10
530
4310
King to Burien 11-13
530
4310
Remove,sew patches
530
2080
Breath test supplies
530
3101
Film
534
3101
AutoTrackXP,Service fee Nov
530
4901
Trash bags,batteries
530
3101
12-22 Metrocall billing
511
4210
Paper
511
3101
Paper
534
3101
Cartridges,pens,labels,indexes
530
3101
Cartridges,pens,labels,indexes
534
3101
Paper
534
3101
Credit file pockets
534
3101
Registrations-Kovatch,Kuch
530
4310
2001 RCW Selected Titles
530
3101
Electronic monitoring -Grant
512
5099
Desk locks
530
4810
Pants -Knight
530
2080
Metal detector,knife
530
3501
Prints
530
4990
Photos
530
4990
Photos
530
4990
Photos
530
4990
Photos
530
4990
Plaques,engraving
511
3101
2002 membership dues-Reidel
534
4901
2002 Dues-Zenonia,Morgan,Reide
534
4901
Cable tie
530
3101
Time cards
534
4990
Evidence tags
530
3101
Card file box
511
3101
File folders
534
3101
Service printer
534
3101
Shredder oil
534
3101
NP1020 lease -pe 03/31/02
511
4810
NP3050 lease -pe 02-28-02
534
4810
NP6230 tease -pe 02/28/02
534
4810
Lodging -Gallagher
511
4310
USPO
530
4210
Candy canes
534
3101
Tapes
530
3101
Frames
530
3101
USPO
530
4210
Bolts
530
3101
USPO registrations
530
4210
Gordy's Pizza for open house
511
3101
Shack batteries
530
3101
0 ympic Stationers
530
3101
January 26 2002 Page 5
Amount
161.00
247.60
6.40
112.00
19.00
114.37
47.68
60.00
84.18
61.82
37.87
75.74
164.41
110.62
112.51
225.93-
178.00
146.71
450.00
16.08
120.00
126.30
13.41
19.00
26.76
24.11
8.34
69.14
40.00
115.00
3.67
259.84
471.81
4.41
283.48
101.83
19.85
32.46
54.10
167.82
130.00
9.32
3.96
13.64
12.96
20.48
.97
53.52
47.86
10.81
8.22
02/01/26-14:25
0
Fnd Dpt
I]
Check Vendor
Number Name
City of Port Angeles LIVE MACHINE
67735 Camera Corner
67736 Captain T's
67740 Clallam Co Fire District 3
67751 Domino's Pizza - 7120
67779 Kroesen's Inc.
67787 Mathews Glass Co. Inc.
67791 Middleton Auto and Truck Inc
67799 Olympic Laundry & Clnrs Inc.
67801 Olympic Printers Inc.
67804 Olympic Stationers Inc.
CHECK REGISTER
Date From 01/05/2002 To 01/25/2002
Vendor
Number
03044
03048
03332
04087
11020
13107
13117
15026
15027
15030
67807 Pacific Office Equipment Inc. 16004
67810 Paymentech 16421
67813 Peninsula Daily News 16012
67818 Port Angeles Fire Department 16025
67820 Port Angeles Power Equipment 16122
67832 Richmond 2 -Way Radio 18009
67836 Rose, Patrick 18088
67838 SeaWestern Inc. 19104
67844 Sunset Do -It Best Hardware 19035
67847 Swain's General Store Inc. 19037
67851 United Parcel Service 21005
67854 WA State Assn Fire Marshall 23047
67857 Washington (DIS), State of 23111
67903 Life Assist 12202
67940 Thomson Learning 20272
Description
Pants-Sekac
Photos
Embroidery
Student manuals
Food for prolonged fire
Shirt,trousers,belt-McKeen
White acrylic sheets
Wiper blades
December Laundry services
Time cards
Markers,diskette
Laminating sheets
Appointment book,pad,pens
Toner cartridge
Palm Pilot
Palm Pilot
Storage cabinet
Cable
Ordinance 3105 -Transport fees
First aid supplies
Post-its,tabs,pens,dye
Bar,chain
Filler cap
Return filler cap,chain
Pagers
Tuition reimburesment
Test air packs,hose,cap
Oxygen
Oxygen
Flood light
Surge protector
Mini maglite,utility holster
Mini maglite
Batteries,holster,knife
Leatherman
Rope
Holster
Connecter,cap
Tape,caps,nipples
Coupling,connector
Outlet
Battery
Bulbs
Box
December Shipping charges
2002 WSAFM membership-Dubuk
December scan charges
December scan charges
December scan charges
P'glaf covers,paper
Basic Firefighting video set
January 26 2002 Page 7
GL Code Amount
Number
641
2080
117.70
642
3101
24.03
644
3111
41.66
641
4310
197.75
641
3101
67.13
611
2080
181.42
641
3101
51.94
641
3101
14.50
641
3101
21.32
611
3101
97.43
611
3101
7.43
643
3101
21.91
611
3101
26.10
641
3101
76.83
645
3101
351.47
611
3101
351.46
641
3101
190.40
611
3101
17.28
644
4410
15.31
643
3199
17.00
611
3101
36.26
641
3101
77.85
641
3101
5.26
641
3101
4.30-
644
3114
965.14
641
4310
184.32
641
3501
196.35
643
3101
64.88
643
3101
24.88
641
3101
28.12
645
3101
17.28
641
2080
32.29
641
2080
14.03
641
2080
81.15
643
2080
86.42
641
3101
3.11
641
2080
11.76-
641
3101
18.11
641
3101
2.28
641
3101
11.08
641
3101
5.38
643
3101
6.21
684
3120
7.08
643
3101
8.59
611
4210
35.36
642
4901
75.00
611
4210
18.03
641
4210
.38
643
4210
4.09
643
3101
65.67
645
4310
554.83
02/01/26-14:25 City of Port Angeles - LIVE MACHINE January 26 2002 Page 9
CHECK REGISTER
Date From 01/05/2002 To 01/25/2002
Fnd Dpt Check Vendor Vendor Description GL Code Amount
Number Name Number Number
•
67553 Automatic Wilbert Vault Co Inc 01089
67627 Nelson, Roy E 14518
67637
Pen Print Inc
16009
67651
Quiring Monuments Inc.
17001
67652
Qwest
21001
67697
Watermill Inc., The
23010
67705
Xerox Corporation
24001
67713 AT&T Wireless Services 01404
67715 Ace Equipment Company 01055
67725 Angeles Millwork 01073
67728 Bailey's 02584
67730 Blake Sand & Gravel Inc. 02045
67738 Cascade Turf 03566
67742 Cornell Auto Parts 03092
67766 Hartnagel Building Supply Inc. 08052
67776 Kaman Industrial Technologies 11082
67785 Lincoln Industrial Corp. 12047
67799 Olympic Laundry & Clnrs Inc. 15026
67800 Olympic Paper Company 15111
67801 Olympic Printers Inc. 15027
67802 Olympic Sewer & Drain Cleaning 15169
67804 Olympic Stationers Inc. 15030
67807 Pacific office Equipment Inc. 16004
67809 Parker Paint Mfg Co. Inc. 16201
67813 Peninsula Daily News 16012
Lamps
863
3120
Meter
862
3107
Vaults,liners
866
3401
Discount
866
3401
Refund contract #2967
866
34360014
Refund contract #2967
866
34360011
Refund contract #2967
866
34360016
Refund contract #2967
866
34360015
Books of Deeds
866
3101
Shutter -Rose
866
3401
12-20 Qwest billing
863
4210
Sodium bicarbonate
862
3120
DC220SS lease,copies November
863
4530
DC220SS lease,copies November
811
4530
01-02 AT&T a/c 44704773
865
4210
01-02 AT&T a/c 46008926
865
4210
Tube,heat fan
865
3120
Brushes,paint tray
830
6310
Saw horses
865
3120
Washers,extension cord,nuts
865
3120
Replacement dust bag
865
3120
TurnbuckLe,rope clip,link
865
3120
Nuts,washers
865
3120
Sharpener,rail closer
865
3501
Chain saw power head
865
3501
Crushed rock
866
3120
Crushed rock,concrete mix
866
3120
Spread plate
865
3120
Putty,oil,brake line,bulbs
865
3120
Plywood
865
3120
Strike anchor
862
3120
Flanged ball bearing
865
3120
Bolts,pins,washers,bushings
865
3120
December laundry services
861
3120
Vacuum
830
3120
Paper
862
3101
Pad holders,pads
862
3120
Cleaner
862
3120
Toilet tissue,liners
830
3120
Liners
830
3120
Time cards
862
3101
Time cards
865
3101
Examine City Pier restroom
865
4810
Card file
861
3101
Dividers
865
3101
Dividers,binders
865
3101
Toner cartridge
811
3101
cord cover,printer cable
861
3101
Paint
862
3120
Aance 3104 -membership fees 863 4410
Kids club -12/10/01 862 4210
73.70
89.38
1,640.00
10.33-
200.00
75.00
75.00
175.00
149.32
279.30
60.50
842.11
328.36
493.55
11.40
8.56
36.60
9.01
51.91
23.35
27.00
16.54
16.48
74.45
560.37
307.29
44.69
92.75
91.22
19.63
7.74
40.78
234.51
38.80
703.30
184.54
31.24
60.38
316.12
170.57
162.41
113.72
156.20
3.88
9.79
50.00
112.53
45.98
90.71
15.31
25.00
02/01/26-14:25 City of Port Angeles - LIVE MACHINE
CHECK REGISTER
0 Date From 01/05/2002 To 01/25/2002
Fnd Dpt Check Vendor Vendor Description GL Code
Number Name Number Number
101 0001 67529 North Olympic Peninsula 14127 Contract svcs-December 115 5083
67921 Port Angeles Chamber Of Comm. 16023 Historical Society expenses 115 5083
Reimburse Visitor Center Jan 115 5083
Marketing contract January 115 5083
Display ads-magazines,web page 115 5083
102 0007
•
100001
67536 AT&T Wireless Services 01404
67537 AVAYA INC 12215
67543 Advanced Travel '' 01090
67558 Blue Mountain Tree Service Inc 02021
67571
Chemsearch
14004
67580
Diversified Resource Center
04052
67671
Traffic Safety Supply Co.
20010
67707
Zumar Industries Inc.
26001
67713
AT&T Wireless Services
01404
67715
Ace Equipment Company
01055
67718
Alpine Products Inc.
01177
67721
Angeles Concrete Products
01070
67725
Angeles Millwork
01073
67741 Coral Sales Company 03036
67766 Hartnagel Building Supply Inc. 08052
67768
Hermann Bros. Inc.
08127
67833
Ridout, Ken
18011
67840
Simplex Grinnell LP
19855
67844
Sunset Do -It Best Hardware
19035
67847 Swain's General Store Inc. 19037
67857 Washington (DIS), State of 23111
67867 AT&T Wireless Services 01404
67881 CliniCare of PA Inc. 03080
67927 Qwest -Claims 21033
67944 Verizon Wireless, Bellevue 01105
January 26 2002 Page 11
Amount
3,750.00
320.48
4,814.18
1,302.88
16,524.85
Total for
Convention Center Fund
26,712.39
01-2 AT&T a/c 43487438
752
4210
12.79
01-02 Billing
752
4210
29.29
Wells,McCaleb-Seattle 11-29
752
4310
46.00
Horton,Kaufmann-Tacoma 12-01
752
4310
306.00
McCaleb to Renton 10-30
752
4310
149.93
Tree removal Peabody Creek RV
752
4810
1,190.20
Frost away aerosol
752
3120
152.19
Janaitorial svcs December
752
4810
77.83
Barricade flashing light
752
3120
141.07
Warning flag,staff,stay
752
3120
86.80
12-14 AT&T a/c 48612592
752
4210
41.90
Plug,filter
752
3120
13.25
Filter,wire assembly,electrode
752
4810
1,489.25
Crushed Rock
752
3120
514.77
Teflon lubricant
752
3101
6.98
Angel iron
752
3120
20.75
Saw blade,washers,nuts
752
3120
18.99
Rake
752
3120
29.18
Posts,blocks,end pieces
752
3120
298.93
Glass cap roll,nails
752
3120
24.38
Plywood,screws
752
3120
56.13
Grind waste wood
752
4810
20.00
Reimburse mileage
752
4310
75.13
Extinguishers
752
3101
455.81
Screw eye
752
3125
8.31
Abrasive cut-off saw
752
3125
238.03
Washers,flint striker
752
3125
15.43
Chain
752
3101
6.33
Battery,clock,hat
752
3120
46.61
Waders
752
3120
86.28
December scan charges
752
4210
1.88
01-14 AT&T a/c 48612592
752
4210
23.36
DOT physicals
752
4310
44.66
Damage claim No:0130479
752
3125
95.30
01-05 Verizon billing
752
4210
11.62
Total for Street Fund
5,835.36
67537
AVAYA INC
12215
01-02 Billing
123
4210
9.76
67576
Clallam Co EDC
03067
4th Quarter 2001
123
4150
8,750.00
67593
Federal Express Corp.
06022
Freight charges
123
4210
11.30
67641
Port Angeles Downtown Assn.
16024CQ>�act
3rd quarter 2001
123
4150
3,750.00
67642
Port Angeles Journal Online
16369
Sau�bs7cription renewal 2 years
123
4901
58.90
02/01/26-14:25
Fnd Opt Check Vendor
Number Name
182 0005 67708 Zappey, Erick C
67711 Zappey, Erick C
186 0008 67725 Angeles Millwork
City of Port Angeles - LIVE MACHINE
CHECK REGISTER
Date From 01/05/2002 To 01/25/2002
Vendor Description GL Code
Number Number
26002
26002
01073
67730 Blake Sand & Gravel Inc. 02045
67766 Hartnagel Building Supply Inc. 08052
67844 Sunset Do -It Best Hardware 19035
67847 Swain's General Store Inc. 19037
67920 Peninsula Trails Coalition 16576
206 0002 67729 Bank of New York, The 02175
207 0002
310 0007 67593 Federal Express Corp. 06022
67634 Parametrix Inc. 16155
67735 Camera Corner 03044
67866 Zenovic & Associates 26216
67868 Aldergrove Construction Inc. 01286
0008 67758 Frontier Bank/Carol L Browning 14177
67822 Primo Construction Inc. 16033
67952 Walker Specialty Construction 23627
January 26 2002 Page 13
Total for Recreational Activities Fund
Police investigation 536 3101
Police investigation 536 3101
Total for Drug Task Force
Anchor wedge 873 3101
Paint pot,sand paper 873 3101
Screws,washers,paint,brush 873 3101
Angle,dowel,hinge 873 3101
Wood patch,putty knife 873 3101
Putty 873 3101
Slot angle 873 3101
Blow gun,paint,sandpaper 873 3101
Clamp 873 3101
Slot angles,washers 873 3101
Wood patch 873 3101
Blended soil 873 3101
Concrete caulking 873 3101
Primer 873 3101
Bolts,washers,wedge 873 3101
Glue 873 3101
Rake,clothes line 873 3101
Repair Morse Creek Trestle 873 3101
Total for Waterfront Trail Fund
Administrative fee 295 4150
Total for 1991 GO Bonds ( Sr. Center )
Administrative fees 296 4150
Total for 1992 GO Bonds(Conv.Cntr/Other)
Freight charges 783 4210
LF Engineering pe 11-30-01 783 4150
Photos 783 3101
Photos 783 4990
Photos 783 3101
Professional svcs pe 12-25-01 792 4150
Hall roof project 21-14 783 6510
Total for Public Works
R Francis St escrow 7173001392 890 4150
Francis St Park Proj #21-07 890 4150
1st/Front walkway proj 20-02 890 4150
4 1 Total for Parks & Recreation
Amount
2,799.32
1,000.00
1,000.00
2,000.00
11.25
14.95
12.64
29.65
6.97
2.36
12.00
36.44
2.56
42.49
2.46
45.23
21.07
5.39
60.75
2.78
41.64
191.09
541.72
240.95
240.95
56.68
56.68
5.55
132.82
6.23
7.17
6.55
756.25
19,606.97
20,521.54
222.50
4,592.40
10,878.31
15,693.21
02/01/26-14:25
City of Port Angeles
- LIVE MACHINE
January 26 2002
Page 15
CHECK REGISTER
Date From
01/05/2002 To 01/25/2002
Fnd Dpt
Check
Vendor
Vendor
Description
GL Code
Amount
Number
Name
Number
Number
Wire
401
1414000
1,148.93
67775
Jones, Otto
10239
Utility deposit rfd-067148009
401
2391200
125.00
67789
McClellan, Lorna
13674
Utility Deposit rfd-009555012
401
2391200
250.00
67795
Niichel, Richard
14519
Utility overpmt rfd-047775009
401
1222200
660.08
67812
Peninsula Collection Services
01364
Utility overpmt rfd-058734019
401
1222200
50.00
67841
St Luise II, Gary
19856
Utility overpmt rfd-083452016
401
1222200
47.11
67883
Decker, Randy
04404
Utility deposit rfd-009237030
401
2391200
15.77
67887
Finley, Willis
06314
Utility overpmt rfd-031216001
401
1222200
25.11
67888
First Federal Savings & Loan
06096
Utility overpmt rfd-035190004
401
1222200
44.39
67896
Goudie, Derek
07369
Utility deposit rfd-124243010
401
2391200
22.52
67902
Lavigueur, Edward
12407
Utility deposit rfd-004081035
401
2391200
125.00
67938
Supplemental Services Inc.
19292
Labels,tags,signs
401
2370000
18.30-
67939
Tanner, Kyle
20335
Utility deposit rfd-012653016
401
2391200
64.29
Total for Department
6,631.70
0009
67531
Angeles Plumbing Inc.
01039
Service water heater
911
4810
60.92
67536
AT&T Wireless Services
01404
12-27 AT&T a/c 48531602
911
4210
11.82
67537
AVAYA INC
1.2215
01-02 Billing
911
4210
136.67
67543
Advanced Travel
01090
Ireland to SeaTac 10-26
911
4310
110.00
Ireland to Hanford 12-05
911
4310
303.80
67545
All Phase Electric Supply Co.
01061
Lamps,freight charges
911
4810
15.81
Light fixtures
911
3402
67.37
Timer,freight charges
911
3402
155.15
Wire
911
4810
135.95
Conduit body
911
3402
48.92
Circuit breaker
911
3402
57.08
Anchor kit,washers,clamps
911
3402
48.60
Conduit,seals,clips
911
4810
72.78
Clamp meter,receptacles
911
3501
142.90
Clamp meter,receptacles
911
4810
15.71
Lamps
911
4810
77.48
Lamps,freight charges
911
3402
21.48
Photo control,adapters
911
4810
21.43
Conduit,bell end,connector
930
3402
5.03
PVC cutter
911
3501
46.52
GFCI cover
911
4810
49.50
67565
Business Answerphone Service
02166
January services
911
4810
160.00
67580
Diversified Resource Center
04052
Janaitorial svcs December
911
4810
175.10
67584
Eager Beaver Environmental Inc
05077
Drum lid
911
4810
365.36
67587
Equifax - Credit Information
05160
Membership fees,credit reports
911
4150
32.36
67603
Hanson Pipe & Products Inc
08534
Pipe
911
4810
467.03
67635
Parsinen Landscape Maintenance
16258
December Maintenance
911
4810
1,352.50
67644
Potelco Inc
16537
'I' St Substation Rebuild
930
6510
76,784.40
67648
Public Utility Dist Clallam Co 16038
12-28 billing 2110 Glass Road
911
3350
95.78
67680
Verizon Wireless, Bellevue
01105
12-15 billing
911
4210
36.00
67712
Universal Licensing Service
21099
FCC License 10 yr renewal
911
4210
80.00
67713
AT&T Wireless Services
01404
01-02 AT&T a/c 44625127
911
4210
10.69
01-02 AT&T a/c 44690139
911
4210
12.69
04 AT&T a/c 45528387
911
4210
15.12
01 2 AT&T a/c 45570652
911
4210
29.79
02/01/26-14:25 City of Port Angeles - LIVE MACHINE
CHECK REGISTER
0 Date From 01/05/2002 To 01/25/2002
Fnd Dpt Check Vendor Vendor Description GL Code
Number Name Number Number
67857 Washington (DIS), State of 23111
67859 Washington (DRS), State of 23141
67881 CliniCare of PA Inc. 03080
67900 Jaco Analytical Laboratory Inc 10233
67907 M & P Garage Doors 13100
67924 Public Utility Dist Clallam Co 16038
67926 Qwest 21020
67938 Supplemental Services Inc. .19292
67959 Parsinen Landscape Maintenance 16258
402 67649 Pump & Power Equipment Inc 16471
67679 Veltkamp, Robert 22040
67756 Familian NW 06020
67850 US Filter Distribution Group 21077
67872 Bavco Backflow Apparatus & 02346
0007 67532 A & A Gutters 01518
67535 AT&T Business Service 01085
67536 AT&T Wireless Services 01404
67537 AVAYA INC 12215
67543 Advanced Travel 01090
67545 All Phase Electric Supply Co. 01061
67546 AmTest Inc. 01034
67549 Angeles Electric Inc. 01071
67552 Automated Business Sys. Inc. 01050
67554 Beckwith & Kuffel 02275
0 67567 CH2M Hill Inc 03005
December Shipping charges
911
4210
December Shipping charges
911
4210
December Shipping charges
911
4810
December scan charges
911
4210
Statewide Pensioners Dec
911
2030
DOT physicals
911
4310
Test oil samples
911
4810
Angle metal
911
4810
01-25 billing SR 101 & Euclid
911
3350
01-18 billing Lauridsen & L
911
3350
01-14 billing Golf Course Rd
911
3350
Conference call
911
4210
Labels,tags,signs
911
4810
Landscape maintenance November
911
4150
January 26 2002 Page 17
Total for Light
Total for Light Fund
Rotor,stator,freight
402
2370000
Utility overpmt rfd-094854003
402
1222200
Adapters
402
1411000
Adapters
402
1414000
Valve box tops,lid riser
402
1414000
Valve box tops,lid riser
402
1411000
Back flow assembly
402
2370000
Total for Department
Clean,repair gutters
754
4810
12-15 AT&T billing
753
4210
01-02 AT&T a/c 46031977
753
4210
01-02 Billing
754
4210
01-02 Billing
753
4210
Cutler to Seattle 12-06
793
4310
Raymond to Seattle 12-24
754
4310
Waldron to Seatle 10-24
754
4310
Young,Richmond-Sequim 12-05
754
4310
Elwa filtration system
793
6510
Timer,freight charges
754
3120
Silver sample
754
4810
Fuse,breaker
753
3402
Battery,antenna,faceplate
753
3402
Credit hubs
753
3402
Additional freight chgs #9225
753
3402
Professional svcs pe 12-21
793
4150
Professional svcs pe 12-21
793
4150
Professional svcs pe 12-21
793
4150
Professional Svcs pe 12-21
793
4150
P45ssional svcs pe 12-21
793
4150
Professional svcs pe 12-21
753
6510
Amount
8.47
8.75
4.27
32.33
200.16
44.67
45.00
81.15
20.52
20.70
17.14
36.11
241.43
1,352.50
90,035.73
96,667.43
378.14-
19.00
25.91
222.30
371.40
43.62
20.05-
284.04
1,742.02
29.60
28.08
19.52
9.76
23.00
349.83
355.51
42.50
576.24
310.27
17.00
89.00
21.61
95.12-
41.90
242.96
13,730.07
241.87
3,088.83
4,560.90
1,213.96
02/01/26-14:25
9
Fnd Dpt Check Vendor
Number Name
•
City of Port Angeles - LIVE MACHINE
CHECK REGISTER
Date From 01/05/2002 To 01/25/2002
Vendor Description
Number
67769 Industrial Supply Inc
67774 JCI Jones Chemicals Inc.
67780 L & L Tool Specialties
67783 Lakeside Industries Inc.
09147
10027
12035
12036
67785 Lincoln Industrial Corp. 12047
67791 Middleton Auto and Truck Inc. 13117
67799 Olympic Laundry & Clnrs Inc. 15026
67800 Olympic Paper Company 15111
67801 Olympic Printers Inc. 15027
67803 Olympic Springs Inc. 15029
67804 Olympic Stationers Inc. 15030
67809 Parker Paint Mfg Co. Inc. 16201
67815 Pettit Oil Company 16302
67821 Power Quality Equipment Inc 16510
67823 Proctor Sales Inc 16569
67824 Public Utility Dist Clallam Co 16038
67827 Qwest 21001
67832 Richmond 2 -Way Radio 18009
67840 Simplex Grinnell LP 19855
67844 Sunset Do -It Best Hardware 19035
67847 Swain's General Store Inc. 19037
Return freight charges
Hydraulic hose reel
Hypochlorite solution
Eye shields,tool rests
Asphalt
Asphalt
Lugs,wedge anchers,paint
Rags
December Laundry services
Liquid chlorine
Liquid Chlorine
Time cards
Water
Cooler rental
Calendars
Pens
Labels,pen
Tabs,markers,indexes
Calendar,pens
Paint
Thinner,tray
Synthetic oil
Diesel
Diesel
Fuses,fan,base drive board
Backflow device test
01-09 billing Reservoir Rd
01-02 Qwest billing
01-02 Qwest billing
Replace antenna
Extinguishers
Extinguishers
Washers
Gauge
Gauge,bushings
Pin shackles
Connecting links
Hasps,nuts,botts
Bolts
0 -rings
Screws
Gloves
Connectors,plugs
Waste basket
Brushes,gloves
Hand warmer
Shovel
Brush
Roller covers
J47t
Brush
January 26 2002 Page 19
GL Code Amount
Number
753
6410
77.89-
753
6410
887.14
754
3120
2,947.93
754
3501
67.45
753
3101
379.38
754
3101
492.53
754
3120
680.16
753
3402
42.00
753
3402
16.50
753
3105
178.96
753
3105
178.96
753
3101
158.62
754
3120
14.55
754
3120
21.53
753
3101
25.07
753
3101
15.13
754
3101
6.43
754
3101
21.28
754
3101
23.59
753
3120
34.52
753
3402
6.79
754
3120
19.59
754
3211
442.74
754
3211
507.87
754
3120
3,635.03
753
3501
710.77
753
4710
10.42
754
4210
40.32
754
4210
40.32
754
4210
312.70
753
3120
839.92
754
3120
273.61
753
3402
2.38
753
3402
27.00
753
3402
28.16
754
3120
15.63
754
3120
14.90
753
3402
15.83
754
3120
46.05
753
3402
.22
753
3402
5.84
754
3120
47.91
753
3402
21.60
753
3101
4.19
753
3120
8.09
753
3120
41.98
754
3120
37.73
753
3402
1.02
753
3402
10.22
753
3120
64.78
753
3402
2.32
02/01/26-14:25 City of Port Angeles - LIVE MACHINE January 26 2002 Page 21
0
Fnd Dpt Check Vendor
Number Name
CHECK REGISTER
Date From 01/05/2002 To 91/25/2002
Vendor Description GL Code
Number Number
0007 67537
AVAYA INC
12215
67543
Advanced Travel
01090
67554
Beckwith & Kuffel
02275
67580
Diversified Resource Center
04052
67589
Evans, Steve
05009
67634
Parametrix Inc.
16155
421 0009
C�
67635 Parsinen Landscape Maintenance 16258
67689 WA State Recycling Association 23058
67725 Angeles Millwork 01073
67727 Automotive Environmental Svcs 01041
67732
Brem-Air Disposal Inc
23060
67737
Carolina Software
03258
67743
Correct Equipment
03600
67748
Dept of Community Development
03066
67766
Hartnagel Building Supply Inc.
08052
67771
Instrumentation Northwest Inc.
09079
67782
Lab Safety Supply Inc.
12004
67794
Nason, Ray
14433
67800
Olympic Paper Company
15111
67801
Olympic Printers Inc.
15027
67804
Olympic Stationers Inc.
15030
67807
Pacific Office Equipment Inc.
16004
67813
Peninsula Daily News
16012
67817
Port Angeles City Treasurer
03062
67829
Radio Pacific Inc.
11019
67847 Swain's General Store Inc. 19037
67857 Washington (DIS), State of 23111
67878 Chemsearch 14004
67892 Glacier Environmental Svcs Inc 07223
67925 Qwest 21001
67959 Parsinen Landscape Maintenance 16258
67960 TaylorSparks Refrigeration Inc 20290
01-02 Billing
755
4210
McCabe,Young to Lynden 11-01
755
4310
Pump inspection
755
4810
Janaitorial svcs December
755
4810
CDL phsical
755
4310
LF Engineering pe 11-30-01
755
4150
LF Engineering pe 11-30-01
795
4150
LF Engineering pe 11-30-01
795
4150
December Maintenance
755
4150
WSRA 2002 annual dues
755
4901
Tarps
755
3120
Extension cords
755
3120
Antifreeze processing
755
4810
December recycling
755
4150
WasteWORKS Software
755
4810
Transmitter controller
755
3120
Landfill site permit
755
4990
Epoxy
755
3120
Pump,piston seals,nut
755
3120
Raingear,gloves
755
3120
Rock
755
3120
Foot mat
755
3120
Time cards
755
3120
Calendars,pens
755
3101
Paper
755
3101
Fall/winter waste collection
755
3120
Safety mtg refreshments
755
4310
December commercials
755
4410
December commercials
755
4410
Jacket cuffs,trash can,paint
755
3120
Abrasive wheel
755
3120
December scan charges
755
4210
Hand cleaner
755
3120
Landfill Closure project 20-04
795
4150
01-05 Qwest billing
755
4210
Landscape maintenance November
755
4150
Remove refrigerant,compressors
755
4810
Total for Public Works
Amount
48.81
76.80
304.64
194.54
72.00
7,567.13
1,140.23
356.60
1,482.34
125.00
45.44
15.19
130.00
42,802.02
200.00
3,612.62
2,400.00
2.91
1,154.97
431.14
1,053.00
113.57
81.20
29.56
146.08
117.50
10.49
51.25
37.50
84.79
16.19
13.89
405.84
15,153.41
87.41
1,482.34
1,103.64
82,150.04
Total for Solid Waste Fund
82,117.36
67530
Den -Ree Productions
04342
November advertising
913
4410
1,500.00
Radio,TV marketing services
913
4410
3,030.00
December ads
913
4410
1,500.00
67541
Addleman, Carolynn
R0172
City Rebate Program
913
4986
50.00
67544
Alacfaras, Arturo
R0160
City Rebate Program
913
4986
50.00
67550
Arrington, Billie
R0161
City Rebate Program
913
4986
50.00
67555
Birks, Barbara
R0162
City Rebate Program
913
4986
120.00
67564
Burton, T A
R0163
C4Rebate Program
913
4986
120.00
67566
C & F Insulation
03102
City rebate prog-Englebertson
913
4986
544.50
02/01/26-14:25
0
Fnd Dpt Check Vendor
Number Name
501 67815 Pettit OR Company
City of Port Angeles - LIVE MACHINE
CHECK REGISTER
Date From 01/05/2002 To 01/25/2002
January 26 2002 Page 23
Vendor Description GL Code
Number Number
16302 Diesel 501 1412000
0007 67537
AVAYA INC
12215
67563
Burrett, Peter W
02163
67580
Diversified Resource Center
04052
67703
Western Systems & Fabrication
23625
67713
AT&T Wireless Services
01404
67720
Angeles Auto Alectric
01067
67723
Angeles Machine Works Inc.
01072
67742 Cornell Auto Parts 03092
67747 Denver's Tire Co. Inc. 04044
Diesel 501 1412000
Gasoline 501 1412000
Diesel 501 1412000
Total for Department
01-02 Billing 760 4210
Reimburse personal mileage 760 4310
Janaitorial svcs December 760 4810
Relief valves 760 3402
Coordinator board 760 3402
01-02 AT&T a/c 46204277 760 4210
Bushings,gaskets,keeper kit 760 3402
Welding 760 3402
Fly wheel 760 4810
Gaskets 760 3402
Brake line 760 3402
Belt 760 3402
Mount,demount,balance 760 4810
Drive axle,safety ck,labor 760 3402
Drive axle,safety ck,labor 760 4810
Mount,demount,balance 760 4810
Safety ck,filter,wiper refills 760 4810
Safety ck,filter,wiper refills 760 3402
Starter,labor 760 3402
Starter,labor 760 4810
Mount,demount,balance 760 4810
Idler arm,brakes,safety chk 760 4810
Idler arm,brakes,safety chk 760 3402
Fuel pump,mount,demount,filter 760 3402
Fuel pump,mount,demount,filter 760 4810
Headlight lamp 760 3402
Cable,filter,labor 760 3402
Cable,filter,labor 760 4810
Flat repair,service call 760 4810
Mount,demount,balance 760 4810
Flat repair 760 4810
Mount,demount,balance 760 3402
Mount,demount,flat repair 760 4810
Mount,demount,balance 760 4810
Safety check,lubra kleen 760 3402
Safety check,lubra kleen 760 4810
Safety chk,lubra kleen,filters 760 3402
Safety chk,lubra kleen,filters 760 4810
Valve,automotive labor 760 4810
Valve,automotive labor 760 3402
Wing windows,safety check 760 3402
Wing windows,safety check 760 4810
�It,demount,balance 760 4810
Flat repair,wheel change 760 4810
Amount
2,613.00
257.28
2,795.00
1,337.32
7,002.60
9.76
50.25
116.70
425.76
110.42
18.06
195.97
11.97
70.33
1.34
3.39
22.00
21.64
145.40
145.39
43.28
21.69
29.76
75.74
29.21
17.31
82.77
89.00
111.99
61.13
10.82
59.51
43.82
108.20
34.62
10.82
34.62
32.46
49.77
21.37
17.31
22.45
23.81
58.43
77.90
40.30
59.51
17.31
14.61
02/01/26-14:25 City of Port Angeles - LIVE MACHINE January 26 2002 Page 25
Fnd Opt Check
Number
•
Vendor
Name
67792 Murray Motors Inc
67793 N C Machinery Co.
CHECK REGISTER
Date From 01/05/2002 To 01/25/2002
Vendor
Number
13129
14001
67799
Olympic
Laundry & Clnrs Inc.
15026
67800
Olympic
Paper Company
15111
67801
Olympic
Printers Inc.
15027
67804
Olympic
Stationers Inc.
15030
67805 Pacific Detroit Diesel Allison 16060
67815 Pettit Oil Company 16302
Description GL Code
Number
Roll pins
760
3402
Fuses
760
3402
Knob
760
3402
Filters,bulb
760
3402
OR filter
760
3402
Light bulbs
760
3402
Fuses
760
3402
Back-up alarm
760
3402
Extension
760
3402
Coupler
760
3402
Fuel line
760
3402
Belts
760
3402
Fittings,elbows,couplings
760
3402
Nipples
760
3402
Bushing
760
3402
Fuse holder,filters,washers
760
3402
Adapter
760
3402
Switch,nipples
760
3402
Idle speed control motor
760
3402
Washers
760
3402
Fuel pump
760
3402
Hose end
760
3402
Filters,cap screws,seal beam
760
3402
Screws
760
3402
Core
760
3402
Housings
760
3402
Housings
760
3402
Tape
760
3101
Starter,core deposit
760
3402
Brake line
760
3402
Brake line
760
3402
Core deposit
760
3402
Fittings,nipples
760
3402
Cable
760
3402
Terminals,cLamps,relays,switch
760
3402
Meter
760
3402
Light bulbs
760
3402
Filters.spark plugs
760
3402
Bulbs
760
3402
Tail light
760
3402
Guard
760
3402
Seal,retainer
760
3402
Sender -temp
760
3402
Guard
760
3402
December laundry services
760
4990
Seat covers
760
3101
Time cards
760
3101
Envelopes
760
3101
Pens,pads,folders
760
3101
up kit,switches
760
3402
Hydrolic oil
760
3220
Amount
55.90
5.65
8.57
63.32
8.56
5.11
2.92
39.05
32.43
11.07
19.21
11.90
180.33
7.79
1.22
97.94
6.47
51.56
83.77
8.66
98.73
32.57
139.90
34.62
27.05
5.76
5.76
15.41
82.98
3.12
3.12
17.85-
8.20
39.14
191.82
11.65
5.11
220.84
12.90
50.81
40.20
153.25
21.78
40.20
128.69
6.71
48.74
58.84
67.50
253.35
27.52
02/01/26-14:25
City of Port Angeles - LIVE MACHINE
January 26 2002 Page 27
Total for Public Works
Amount
37.56
22.05
19.24
94.62
63.55
62.98
17.61
1.40
31.75
15.54
4.42
12.02
293.17
179.29
47,818.66
100.00
300.00
77,474.98
9
Curves for Women
03618
CHECK REGISTER
Date From 01/05/2002 To 01/25/2002
Total for
Equipment Services Fund
Fnd Dpt
Check
Vendor
Vendor
Description
GL Code
250
Number
Name
Number
67543
Number
01090
Brooks,Harper to Tacoma 11-01
250
4310
Insulator,brass boot
760
3402
119
4999
Brooks to Beaverton
250
Utility knife,staple gun
760
3110
67548
Angeles Communications Inc
01069
Wire,jacks,plates,labor
Hinge
760
3402
121
67561
Brooks, Gary
02277
Oxygen,acetylene,spring
760
3101
86.50
4630
67582
Dungeness Communications &
Pipe,fittings,o-rings
760
3402
4150
1,891.25
67607
Fasteners,gloves,springs
760
3402
250
4810
863.44
Load binder,grinding wheel
760
3402
12 optical InteLLimouse
250
4810
986.79
Lag bolts
760
3402
67847
Swain's General Store Inc.
19037
Ladder,wastebasket
760
3101
67849
Thurman Supply
20005
Knockout plug,filler plate
760
3402
67770
67851
United Parcel Service
21005
December Shipping charges
760
3402
67857
Washington (DIS), State of
23111
December scan charges
760
4210
39.38
67862
Western Power & Equipment
23276
Relief valve
760
3402
4150
67908
Craft, Don
03424
Impact wrench set
760
3501
250
67914
Northend Truck Equipment Inc.
14181
Utility boxes,winches,labor
760
6410
Credit for internet services
67923
Public Fleet Managers Assn
16409
2002 Membership dues -Burrett
760
4901
67933
SME Corporation
19579
Cathodic protection tests
760
4810
January 26 2002 Page 27
Total for Public Works
Amount
37.56
22.05
19.24
94.62
63.55
62.98
17.61
1.40
31.75
15.54
4.42
12.02
293.17
179.29
47,818.66
100.00
300.00
77,474.98
9
Curves for Women
03618
Membership-Pennino
Total for
Equipment Services Fund
84,477.58
502 0002
67537
AVAYA INC
12215
01-02 Billing
250
4210
29.29
Preston Gates & Ellis LLP
67543
Advanced Travel
01090
Brooks,Harper to Tacoma 11-01
250
4310
235.95
18229
Claim for damages -Joyce Leslie
119
4999
Brooks to Beaverton
250
4310
603.05
Long -Term disability -Jan 02
67548
Angeles Communications Inc
01069
Wire,jacks,plates,labor
250
4210
176.86
121
67561
Brooks, Gary
02277
Wireless network adapter
250
4810
86.50
4630
67582
Dungeness Communications &
04210
Web site 2002,Dec maintenance
250
4150
1,891.25
67607
Insight Direct Inc.
09085
Port network switch
250
4810
863.44
12 optical InteLLimouse
250
4810
986.79
Hot plug Tray
250
4810
147.16
Computer memory
250
4810
421.98
67770
Insight Direct Inc.
09085
Computer drives
250
4810
642.71
67807
Pacific Office Equipment Inc.
16004
Headset,monthly planner,notes
250
3101
39.38
67810
Paymentech
16421
Internet services
250
4150
35.90
Cradles for Palm Pilots
250
4810
32.40
Credit for internet services
250
4150
82.22 -
Video camera
250
4150
963.89
67857
Washington (DIS), State of
23111
User liscense upgrade
250
4800
3,674.50
Groupwuse node maintenance
250
4800
877.23
December scan charges
250
4210
11.73
Total for Information Technology Fund 11,637.79
503 0001 67578
Curves for Women
03618
Membership-Pennino
121
4150
343.43
67604
Healthcare Mgt Administrators
08492
Dental Admin fee -January 2002
117
4601
1,729.60
67646
Preston Gates & Ellis LLP
16175
Professional svcs November
119
4150
1,716.00
67662
RotoRooter
18229
Claim for damages -Joyce Leslie
119
4999
170.52
67673
UNUM Life Ins Co of America
21000
Long -Term disability -Jan 02
121
4631
2,422.19
67745
Curves for Women
03618
NMrship-McCabe
121
4150
473.27
67842
Strait, Rick
19837
Reimburse medical expenses
121
4630
310.28
02/01/26-14:25 City of Port Angeles - LIVE MACHINE
January 26 2002 Page 29
CHECK REGISTER
0 Date From 01/05/2002 To 01/25/2002
Fnd Dpt Check Vendor Vendor Description GL Code
Number Name Number Number
67950 WSCFF/Employee Benefit Trust 23628 Payroll deductions pe 01-20 698 2315210
Totat for Accounts Payable Clearing Fund
Grand Total
� 0
•
57
Amount
1,425.00
58,735.33
698,083.66
•
•
NGEIES
DATE: February 5, 2002
TO: MAYOR WIGGINS AND CITY COUNCIL n
FROM: Glenn A. Cutler, Director of Public Works and Utilities �!
SUBJECT: "I" Street Substation Rebuild - Project 20-03 Final Acceptance
Summary: Project 20-03, "I" Street Substation Rebuild, involved four separate contracts.
One design and engineering contract (TriAxis Engineering), two material contracts(Virginia
Transformer and Western States Electric) and one construction contract(Potelco, Inc.) were
executed to complete the project. These contracts have all been completed and "I" Street
Substation is energized and serving customers. The total project cost for 20-03 is $498,598.19
which is approximately $100,000.00 under the $600,000.00 budgeted.
Recommendation: Accept project 20-03 and authorize release of Potelco, Virginia
Transformer and Western States retainages upon receipt of required clearances from the
Departments of Revenue and Labor and Industries for each contract.
Background / Analysis:
A significant portion of our load growth for the past few years has been in the western and eastern
areas of the city. On the west side of town there have been a large number of new subdivisions with
new housing as well as new large commercial/industrial load requirements at the Port of Port
Angeles' Industrial Park. This load growth has used almost all of our reserve capacity. "I" Street
Substation was rebuilt to provide additional capacity on the west side of town to allow for future load
growth. To accomplish this four contracts were awarded.
The first contract was with TriAxis Engineering Inc. in the amount of $75,200, and was authorized
by the City Council on April 18, 2000. This contract included engineering services for the new
substation design, material specifications for the new 69 kV 12/16/20 MVA transformer and new
69 kV circuit switcher and provide construction oversite and acceptance testing of the new
substation. These services have all been provided and payment has been submitted in the amount
of 44,000.05. A final billing of $17,931.42 has been approved for payment for a total contract cost
of $61,931.47.
The second contract was awarded by the City Council on November 21, 2000 to Virginia
Transformer Corp. in the amount of $318,864.00 excluding sales taxes to supply 69 kV -12/16/20
MVA transformer. One change order in the amount of $9,795.00 was required due to delay in
delivery, increasing the contract amount to $328,659.00. The transformer is energized and final
billing received in the amount of $322,944.75. Payment has been submitted in the amount of
$306,797.51 and an amount of $16,147.24 is b held in retainage
•
CITY •JILT g G t-3 L E S
••- W A S H I N �G T O N, U. S. A.
h_
CITY COUNCIL MEMO
DATE: February 5, 2002
TO: MAYOR WIGGINS AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT: Final Acceptance for 2001 Eighth Street Bridge Repairs, Project 21-16
Summary: General Construction Company has completed the bridge repairs required by our
2001 Eighth Street Bridge Repair contract. The work has been inspected and accepted as
complete and the Contractor has been paid the final payment in the amount of $27,082.54.
Retainage held for the project was in the form of a bond.
Recommendation: Accept the 2001 Eighth Street Bridge Repair Project 21-16 and
authorize release of the retainage bond upon receipt of clearances from the Departments of
Revenue and Labor and Industries.
Background / Anal
General Construction Company has completed repairs to the Tumwater and Valley Street
Bridges on Eighth Street. This work involved the replacement of bridge timbers found to contain
rot pockets, during the semi-annual bridge inspection by the Washington State Department of
Transportation, and marked for replacement. Timber pier posts and longitudinal timber braces
were removed and replaced with new timbers.
Funding for this project was provided in the 2001 budget. The original contract amount was
$27,700.00. One deductive change order reducing the final contract price to $27,082.54 was
approved.
Original Contract
Amount
Change Orders
(0)
Unit Quantity
Variations
Final Cost
Project Cost
Variance
$27,700.00
($617.46)
$0.00
$27,082.54
-2.3%
NAPROJECTS\21-16 Bridge Repair\CCACPT.wpd
A
•
11
ITY OF ¢ORT NGELES
WASH 1 N GTO N, U.S.A.
CITY COUNCIL MEMO
DATE: February 5, 2002
TO: MAYOR WIGGINS AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT: Final Acceptance for 2001 Street Paving Project 21-15
Summary: Lakeside Industries Inc. has completed the street and alley repairs required by our
2001 Street Paving contract. The work has been inspected and accepted as complete and
Lakeside Industries has been paid the final payment in the amount of $197,980.52. Retainage
held for the project was in the form of a bond.
Recommendation: Accept the 2001 Street Paving Project 21-15 and authorize release of
the retainage bond upon receipt of clearances from the Departments of Revenue and Labor
and Industries.
Background / Anal
Lakeside Industries has completed the asphalt overlay paving of 5th St. (Cherry St. to Vine St.),
Race St. (Lauridsen Blvd. to Park St.), Marine Dr. (Hill St. to Daishowa), Ediz Hook (700' west
of the Coast Guard gate), and three alleys. Funding for this project was provided in the 2001
budget.
The original contract amount was $210,875.20 and the final contract amount, adjusted for
quantity variance, was $197,980.52. There were no contract change orders
Original Contract
Amount
Change Orders
(0)
Unit Quantity
Variations
Final Cost
Project Cost
Variance
$210,875.20
$0.00
($12,894.68)
$197,980.52
-6.5%
N:\PROJECTS\21-15 Paving Program\CCACPT.wpd
63
CITY OF: .....FORT ANGELES
A W A S H I N G T O N, U.S.A.
CITY COUNCIL MEMO
DATE: JANUARY 30, 2002
TO: MAYOR WIGGINS AND CITY COUNCIL
FROM: Timothy J. Smith, Economic Development Dire
SUBJECT: City / EDC Contract for Year 2002
Summary: Consistent with the 2002 City Budget, staff has prepared the attached contract with
Clallam County EDC for the provision of services during the year 2002. The contract, which is
similar to previous annual agreements and includes typical services found in earlier contracts, provides
for the City's contribution to the county -wide partnership toward economic development through the
services provided by the EDC and its staff.
Recommendation: City Council authorize the Mayor to sign the attached contract with the
Clallam County Economic Development Council for 2002.
Background / Analysis: Consistent with the 2002 City Budget, staff has prepared the attached
contract with Clallam County EDC for the provision of economic development services. The
agreement outlines terms, conditions, services, products and delivery time frames, and has been
developed consistent with the 2002 Work Plan for the City Economic Development Program, Port
Angeles Works!
The contract for 2002 is similar to previous annual agreements to include typical services found in
earlier contracts. Highlights of the agreement include:
General Performance by the EDC
The EDC will use its capabilities to promote and enhance economic development and
employment opportunities in the City in accordance with the mission and goals established by
the EDC Board of Directors. The EDC shall use its resources to jointly market the facilities
and capabilities of the City to new and existing businesses with the goals of increasing City
revenues and general employment opportunities for City residents.
Business Retention. Expansion and Recruitment
The EDC and City will work cooperatively in the development and implementation of the Port
Angeles Works Program and partner as a general economic development research and
reference service for the City. In this capacity the EDC shall perform such functions as
conducting ongoing basic market research, identification of target markets, provision of
65
2002 City of Port Angeles
PA Works! Economic Development Budget
Fund Source/Projects and/or Programs
General Fund
EDC
PADA
Conference Center
Port Angeles Works Fund
Port Angeles Works! Marketing Program
Incubator/Skills Center
Rural Utilfty Development Fund
Business Retention & Expansion Program
Joint Agency Harbor Development Plan
2002 Budget
$30,000
$15,000
$6,000
$51,000
(1)
$40,000
$30,000
$70,000
(2)
$10,000
$30,000
$40,000
(1) Includes $2,500 for EDC to assist with PA Works. Marketing Program.
(2) Includes $2,500 for EDC to assist with Business Retention and Expansion Program.
Includes $2,250 for PADA to assist with Business Retention and Expansion Program.
67
1]
•
AGREEMENT
THIS AGREEMENT is entered into this day of , 2002, by and between
the City of Port Angeles, Washington, a municipal corporation, hereinafter called "City", and the
Clallam County Economic Development Council, Inc., a non-profit corporation, hereinafter called
"Contractor".
WHEREAS, the City is a municipal corporation of the State of Washington authorized to
contract for economic development services; and,
WHEREAS, it is in the public interest for economic development activities to be performed
that will enhance the economy and employment opportunities in the City of Port Angeles; and,
WHEREAS, the City has need of research and assistance in regards to these and other
aspects of its operations;
NOW, THEREFORE, in consideration of the above representations and the mutual
covenants and agreements herein, it is agreed by the parties as follows:
1. PERFORMANCE BY THE CONTRACTOR.
A. General Goals.
The Contractor shall use its capabilities to promote and enhance economic development
and employment opportunities in the City in accordance with the mission and goals
established by the Contractor's Board of Directors as set forth in the attached Exhibit "A".
The Contractor shall use its resources to jointly market the facilities and capabilities of the
City to new and existing businesses with the goals of increasing City revenues and general
employment opportunities for City residents.
V •
C. Prospect Management .
The Contractor will be responsible for client services for industrial and business retention,
expansion and/or relocation. The Contractor will represent the attributes for appropriate site
locations within the City that meet the prospects criteria. In such dealings, the Contractor
shall participate in the handling of prospects, in accordance with the following guidelines:
(1) Contacts made directly to the Contractor or referred to Contractor by DCTED.
(a) The Contractor will provide general information and other data requested by the
prospect. Within 24 hours of being contacted regarding a prospect, the Contractor
shall notify the City Manager, or his designee, by phone and/or e-mail, regarding
details of the contact.
(b) If the prospect indicates an interest in specific business locations, the Contractor
shall notify other affected parties and property owners as appropriate, make
appropriate introductions, and assist in follow-up marketing.
(c) If the prospect requests confidentiality, the Contractor will keep the City
Manager, or his designee, fully informed without revealing the identity of the prospect.
(2) Contacts made directly to the City .
(a) The City shall rely on the Contractor to supply recruitment information and
services as described in IA and 1B. When the City receives a direct contact or is
managing a development prospect and desires support from the Contractor, it need
only request such assistance be made within a reasonable time frame, and Contractor
will render such assistance.
(3) Public Events, and Media
Public events such as media conferences, ground breaking ceremonies, and ribbon
cuttings will be coordinated with the City Manager or his designee, the siting
jurisdiction, and other affected partners.
D. The Contractor shall provide to the City and to such persons as the City may direct, free of
additional charge, materials prepared by the Contractor.
E. The Contractor shall maintain records and report to the City as follows:
(1) The Contractor shall maintain accounts and records that accurately reflect the revenues
and costs for the Contractor's activities under this Contract. These financial records, and all
records related to the performance of this Contract, shall be available for City inspection.
(2) The Contractor shall provide the City with quarterly reports fully describing what work
has been performed pursuant to this Contract, and including a current statement of revenues
and costs.
-71 -
6. NON-DISCRIMINATION.
A. The Contractor shall conduct its business in a manner which assures fair, equal and non-
discriminatory treatment of all persons, without respect to race, creed or national origin, and,
in particular:
B. The Contractor shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members of
minorities protected by federal equal opportunity/affirmative action requirements; and,
C. The Contractor shall comply with all requirements of applicable federal, state or local laws or
regulations issued pursuant thereto, relating to the establishment of non-discriminatory
requirements in hiring and employment practices and assuring the service of all persons
without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's
status, disabled veteran condition, physical or mental handicap, or national origin.
7. HOLD HARMLESS AND INDEMNIFICATION.
The Contractor shall protect, defend, save harmless, and indemnify the City, its officers,
agents, and employees from and against any and all claims, damages, losses, and expenses,
including reasonable attorney's fees, occurring, arising, or resulting from supplying work,
services, materials, or supplies in connection with the performance of this Contract.
8. ENTIRE CONTRACT.
The parties agree that this Contract is the complete expression of the terms hereto and any oral
representation or understanding not incorporated herein is excluded. Further, any modification
of this Contract shall be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and
year first herein above written.
CITY OF PORT ANGELES
Mayor Glenn Wiggins
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
0 Craig D. Knutson, City Attorney
CLALLAM COUNTY ECONOMIC
DEVELOPMENT COUNCIL
President
Vice President
F:\AGREEMENTS&CONTRACTS\EDC-2002.wpd
73
5
•
P QRTANGSLES
WASH l N GTO N, U.S.A.
CITY COUNCIL MEMO
DATE: JANUARY 30, 2002
TO: MAYOR WIGGINS AND CITY COUNCIL
�AQ
FROM: Timothy J. Smith, Economic Development Dire
SUBJECT: City / PADA Contract Year 2002
Summary: Consistent with the City's efforts toward downtown revitalization and the 2002 City
Budget, staff has prepared the attached contract with the Port Angeles Downtown Association
(PADA) for the provision of services during the year 2002. The proposed contract provides support
which will allow the PADA to continue as a member of the national Main Street Program (at the
"Partner level" with State of WA), and will also provide help to maintain off-street public parking
infrastructure and related services in downtown Port Angeles.
Recommendation: City Council authorize the Mayor to sign the attached contract with the
Port Angeles Downtown Association for 2002.
Background / Analysis: Consistent with the 2002 City Budget, staff has prepared the attached
contract with the Port Angeles Downtown Association. The agreement outlines terms and condition
toward joint downtown revitalization efforts by the City and PADA, services, products and delivery
time frames, and has been developed consistent with the 2002 Work Plan for the City Economic
Development Program, Port Angeles Works!
The contract for 2002 is similar to previous annual agreements and includes an emphasis on business
retention and expansion efforts aimed at existing businesses as well as marketing and recruitment
efforts targeting new business. Highlights of the agreement include:
Organization
In order to broaden community knowledge and involvement in downtown and to further mutual
efforts to strengthen, rebuild, and revitalize the downtown Port Angeles, the PADA will employ the
services of a full-time executive director to manage the Port Angeles Main Street Program in
accordance with the Washington State Main Street and National Main Street Programs.
Promotion.
The PADA will coordinate efforts at promoting and marketing downtown Port Angeles, and the City
will facilitate such efforts by providing in kind services in the form of staff assistance for setup and
cleanup of special events.
75
2002 City of Port Angeles
PA Works! Economic Development Budget
Fund Source/Projects and/or Programs
General Fund
EDC
--Pw- PADA
Conference Center
Port Angeles Works Fund
Port Angeles Works! Marketing Program
g g g
Incubator/Skills Center
Rural Utility Development Fund
Business Retention & Expansion Program
Joint Agency Harbor Development Plan
2002 Budget
$30,000
$15,000
$6,000
$51,000
(1)
$40,000
$30,000
$70,000
(2)
$10,000
$30,000
$40,000
Includes $2,500 for EDC to assist with PA Works! Marketing Program.
Includes $2,500 for EDC to assist with Business Retention and Expansion Program.
Includes $2,250 for PADA to assist with Business Retention and Expansion Program.
77
AGREEMENT
THIS AGREEMENT is entered into this day of , 2002, by and between
the City of Port Angeles ("City") and the Port Angeles Downtown Association ("PADA").
WHEREAS, the City is authorized by state law to render local social, cultural, recreational,
educational, and governmental services and to engage in economic development activities; and
WHEREAS, as the commercial hub of Port Angeles, the downtown area is vital to the
economic health of the City; and
WHEREAS, City government derives sales tax revenues from downtown businesses, which
revenues would be enhanced by efforts to strengthen and revitalize the downtown area; and
WHEREAS, the City of Port Angeles and the Port Angeles Downtown Association have
previously cooperated in various activities for the purpose of maintaining and strengthening the
existing economic base of downtown Port Angeles; and
WHEREAS, City and PADA cooperative efforts have included the acquisition, development,
maintenance and management of off street downtown parking lots, participation in the Washington
State Main Street Program, the development, adoption and implementation of downtown sign
regulations, downtown beautification projects, and other related activities; and
WHEREAS, the City and the PADA find it necessary and desirable to enter into an
agreement setting forth additional ways to further the mutual efforts to strengthen, rebuild, and
revitalize the physical, economic, social and cultural environment in downtown Port Angeles;
NOW, THEREFORE, in consideration of the above representations and the promises and
covenants set forth herein, the parties hereby agree as follows:
1. PERFORMANCE BY THE PADA.
A. ORGANIZATION AND COMMUNICATION. In order to broaden community
knowledge and involvement in downtown and to further mutual efforts to strengthen, rebuild, and
revitalize the downtown Port Angeles, the PADA will employ the services of a full-time executive
director to manage the Port Angeles Main Street Program in accordance with the Washington State
Main Street and National Main Street Programs, providing assistance in directing PADA
organizational efforts, facilitating regularly scheduled meetings of the membership, coordinating
activities, and the development and distribution of newsletters and other communication materials
to the membership and others in the community.
B. PROMOTION. The PADA will coordinate efforts at promoting and marketing
downtown Port Angeles, and the City will facilitate such efforts by providing inkind services in the
form of staff assistance for setup and cleanup of special events, which services and assistance will
be provided on a case-by-case basis with adequate advance notice and availability and subject to the
discretion of the City Manager.
C. DESIGN. The PADA will coordinate and implement measures to improve the design
qualities and physical appearance of downtown Port Angeles, including building facades, window
displays, signage, public art and all other elements that contribute to the visual message about
downtown Port Angeles. The City will support the PADA's efforts by providing 50% matching
funds to market and assist property owners interested in upgrading buildings (up to $300 per
property or business). The City's financial support shall also be subject to the appropriation of funds
in the City's annual budget and to receipt by the City of appropriate documentation that the projects
will accomplish the purpose as stated herein.
719
•
•
0
5. TERM.
The term of this agreement shall be from January 1, 2002 to December 31, 2002.
IN WITNESS WHEREOF, the City and the PADA have executed this agreement to take effect
on the date and year first written above.
CITY OF PORT ANGELES PORT ANGELES DOWNTOWN
ASSOCIATION
LM
GLENN WIGGINS, MAYOR
F: W GREEMENTS&CONTRACTS\PADA-2002.wpd
Title
Page 1 of 1
Becky Upton
From: Glenn <glenn@olypen.com>
To: Port Angeles City Manager <citymgr@ci.port-angeles.wa.us>; Larry Williams
<larrynpa@olypen.com>; Karen Rogers <krogers@tenforward.com>; Richard Headrick
<randch@olypen.com>; Orville Campbell<chris.williamson@daishowaamerica.com>; Gary Braun
<gbraun@tenforward.com>; Lauren Erickson <lerickson@co.clallam.wa.us>
Cc: <cityclrk@ci.port-angeles.wa.us>
Sent: Tuesday, February 05, 2002 7:59 AM
Subject: Committee reports
The major item to be discussed from the legislative trip we took last week
concerns loss of the backfill money as a result of 1695. This amounts to
$128,308 for Port Angeles and we are being asked how it will impact our
city, i.e. where we will cut to make up for the shortfall. It's quite
apparent that PA will lose these $ given the size of the state's budget
deficit and since many other cities are much more heavily impacted.
Magna Force LevX - visit with State legislators
You will be hearing much more about this and it's quite exciting to see.
Perhaps we could prevail on Karen for a Council tour. Let's try.
Glenn
2/5/02
•
CITY OF
3ORT
t
NGELESf
I W A S H I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: FEBRUARY 5, 2001
TO: MAYOR WIGGINS AND CITY COUNCIL MEMBERS
FROM: BOB COONS, HUMAN RESOURCES MANAGER
SUBJECT: AMENDMENTS TO THE CIVIL SERVICE ORDINANCE AND RULES.
Summary: In 1,01", the City adopted a local ordinance governing the Civil Service System for
employees of the Police and Fire Departments. The local ordinance together with the Civil Service
Rules have not been updated for many years. At the direction of the Civil Service Commission, staff
recently completed a major update to the Civil Service Rule and subsequently, some changes to the
local Ordinance.
The Civil Service Commission has approved the rule changes which are now brought before the City
Council for your approval. Both the Civil Service Rules and the Civil Service Ordinance requires
City Council approval. The Rule changes are accomplished by resolution and the changes to the
Ordinance by amending the Civil Service Ordinance 42410. These are attached foi City Council
consideration.
Recommendation: It is recommended that the City Council (1) adopt the attached Ordinance
amending the Civil Service System and (2) pass the attached Resolution amending the Civil Service
Rules and Regulations.
Background / Analysis: The State of Washington has a Civil Service law that governs the hiring
and selection process for employees of the Police and Fire Departments. This law also permits cities
to establish their own Civil Service Systems, by local ordinance, as long as it substantially complies
with the state law. In September 1989, the City of Port Angeles adopted such an ordinance. In
addition to the Ordinance, there are Civil Service Rules and Regulations which include the specific
procedures, processes, and rules that govern recruitment, hiring, testing, appeals, and other matters
under the Civil Service System. This document has been amended from time to time, but not in a
comprehensive manner.
At the direction of the Civil Service Commission, staff recently completed a complete revision of
the Civil Service Rules and Regulations and the local Ordinance. Attached is a copy of the rules
with the changes underlined for any new language and strike out portions for deleted language.
These rules have been negotiated with the Teamsters Union #656 and the IAFF #656, where
applicable subjects of collective bargaining were concerned. The Civil Service Commission
approved the rules in December, 2001 and now staff is requesting that the City Council approve
both the Ordinance and the Rules, which is required by the terms of Ordinance #2410.
GAMASTFORWOUNCIL. WPT
Last Revised: 6/29/99
The major changes to the Civil Service Rules are as follows:
1. Page 1, Rule 1.01; Added a sentence stating that portions of the civil service rules are subject to
the collective bargaining process.
2. Page 2-3, Rule 2.12: This is the most significant change to the rules, where promotional and
entry level classes are defined. The prior rules were not clear when a opening could be filled from
within or use external recruitment. We clarified the number of candidates that could be could be
considered for promotional openings; ( 3 for promotional and 5 for entry level). The new rules also
clarify which classes are promotional with a (p) and which are entry level.
3. Page 4, Rule 2.22: This change provides clear language regarding the probationary period for
police and fire department employees, which were negotiated with the Police and Fire Unions.
4. Page 4, Rule 2.23, This rule identifies the recruitment process for open recruitment, promotional
openings, lateral entry, and a new section for transfers. Lateral entry is when the City recruits
experienced police officers who are already Washington law enforcement certified. The new section
for transfers allows the departments to consider hiring from current city employees, rather than
recruiting from the general public. Transfers apply only to the non -sworn positions, such as 911
dispatchers, clerical, animal control, and parking enforcement.
5. Page 11, Rule 6.05, Firefighter Volunteer Credits: This rule changes preference credits for
Firefighter volunteers from 5% to 10%. 0
6. Page 14 Rule 10.05• Service and Filing, number 3. This change provides that during the
discovery process in a appeal before the Commission, both parties must share their documents for
testimony and evidence prior to the hearing. The old rules did not have this discovery language,
which is only fair for both parties and is standard for quasi-judicial proceedings.
The major changes to Ordinance #2410 are as follows:
1. 2.22.030, Definitions, A). Changed appointing authority or power to the same language as the
civil service rules. D). Changed Personnel Director to Human Resources Manager. F). The added
language makes this the same definition as in the Civil Service Rules.
2.22.050, Civil Service Commission: Deleted the reference that no more than two commissioners
may belong to the same political party. This qualification has not been used in nearly 20 years and
does not appear to have any meaning at this time.
3. 2.22.060, Interview Board: This changes reflects the amended language in the Civil Service
Rules, describing the composition of the interview boards, which has been negotiated with the
unions differently for entry level versus promotional. The labor contracts for both unions have
contract language that addresses the selection and promotional hiring process.
4. 2.22.070, Classified Civil Service: Added a sentence for hiring laterally and a transfer process
for current City employees, per the recent Civil Service Rules changes.
84
GAMASTFORM\COUNCILMPT
Last Revised: 6/29/99
•
5. 2.22.080 Qualifications of Applicants: Changed Personnel to H.R. and deleted the reference to
job descriptions developed by the appointing power. This seemed redundant and the appointing
power is the City Manager, who does not develop job descriptions.
6. 2.22.130 Probationary Period: Added a sentence allowing for the Commission to establish
procedures for probationary period beyond the 12 months, which we currently have in place for entry
level Police Officer and may have for Firefighter sometime in the future.
7. 2.22.150 Approval of Payroll: Deleted this section. The Civil Service Commission does not
approve payroll. This is language from the old State Civil Service Law, but does not have any
meaning today for payroll procedures which are established by procedures in the labor contracts.
Staff will be available at the City Council meeting to respond to any questions you may have
concerning these changes to the Civil Service Rules and the Civil Service Ordinance.
Thank you for your consideration in this matter.
Attachments: Civil Service Ordinance
Resolution Amending Civil Service Rules/Regulations
cc: City Manager
City Attorney
Police Chief
Fire Chief
Teamsters Union #589
IAFF #656
Civil Service Commissioners
G AMAS TFORWOUNCIL. W PT
Last Revised: 6/29/99
L -*N
0 ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending the
City's Civil Service ordinance with regard to definitions, the Civil
Service Commission, the Interview Board, qualifications of applicants,
probationary period, and approval of payrolls and amending Ordinance
2410, as amended, and Chapter 2.22 of the Port Angeles Municipal
Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES HEREBY
ORDAIN as follows:
Section 1. Ordinance 2410, as amended, and Chapter 2.22 of the Port Angeles
Municipal Code are hereby amended by amending PAMC 2.22.030, 2.22.050, 2.22.060, 2.22.070,
2.22.080, 2.22.130, and 2.22.150 to read as follows:
2.22.030 Definitions. As used in this Chapter, the words and terms set forth in this
section shall beiven the following definitions:
g g
A. "Appointing Authority or Power" means the City Manager or his designee.
B. "Appointment" includes all means of selecting, appointing or employing any
person to hold any office, place, position or employment subject to Civil Service.
C. "Board" means the Interview Board created in this Chapter.
D. "Chief Examiner" means the City Personnel Bfivetoffluman Resources Manager
or his or her designee.
E. "Commission" means the Civil Service Commission created in this Chapter, and
"Commissioner" means any one of the three Commissioners appointed to that Commission.
F. "Discipline" includes personnel actions by the Appointing Power that directly
0 affect the employee's compensation, including demotion, suspension without pay, reduction in rank,
87 -1-
reduction in compensation, or discharge, or other terms and conditions of employment and shall not
include such personnel actions as oral or written reprimands. (Ord. 2410 §1, 9/22/86)
2.22.050 Civil Service Commission. There shall be three (3) members on the Civil
Service Commission, who shall be appointed by the City Council. The members of the
Commission shall serve without compensation. No person shall be appointed a member of such
Commission who is not a citizen of the United States, a resident of the City of Port Angeles for
at least three years immediately preceding such appointment, and an elector of the County wherein
he or she resides.
A full term of office on the Civil Service Commission shall be four (4) years
and shall start on March 1st of the year in which the appointment is made, PROVIDED that
p
appointments to an expired term shall start as designated in the appointment, and PROVIDER
FURTHER that the appointment to the current vacant position shall expire on the last day of
February, 1988, after which a re -appointment may be made. No person shall be allowed to serve
on the Civil Service Commission for more than two (2) consecutive four-year terms, .
Any member of the Commission may be removed from office for
incompetency, incompatibility or dereliction of duty, or malfeasance in office, or other good
cause, as determined by the City Council: PROVIDED, however, that no member of the
Commission shall be removed until charges have been preferred, in writing, due notice and a fu
hearing held before the City Council. The members of such Commission shall devote due time
88 -2-
and attention to the performance of the duties specified and imposed upon them by this Chapter.
(Ord. 2410 §1, 9/22/86)
2.22.060 Interview Board. The Interview Board shall be composed of three (3)
persons. One member shall be the Chief Examiner or his/her designee. The Chief Examiner shall
appoint the other two members who shall be from the respective operating department. One shall
be a management representative (excluding the Chief of the department) and the other shall be a
supervisory representative within the department or a department member with ten years or more
service in the same position beingtested.
sted.
For promotional examinations the Interview Board shall be three uniformed
professional personnel in a supervisory capacity from outside the local area. The Chief Examiner
or his or her designee will administer the selection process but will not be a rater. Onemember
shall be a lay person who shall be a eitizen of Port Angeles. One inernber shall be a urfifor
...
- - - - - i Lt " " i W. G
%
�I�IiYUl�lill�l•I��/lll�1�J A•71 iA1Y.N/11U1/111.!•./lll\�l.T)llJIr1Y1119t1U1�1tJlf•IIY�UI��IS.IIY�JIIIR/l�J<4�ii/Yl�l�i�Jl�'
�Y�J��/1�1J�U1/l�J�rltA.rIIt111f IAU1�A7l�J�Y1l�Yl•I�t�111 Y!Rli �l7l�1�Il�l•.1 <�J�R�1�1 A1It�111 S�1 \'I NIS'
the inter -vie (Ord. 2887 §1, 9/15/95; Ord. 2833 §2, 9/16/94; Ord. 2410 §1, 9/22/86)
2.22.070 Classified Civil Service. The Classified Civil Service and provisions of this
0 Chapter shall include all regular, full -paid, sworn safety employees of the Police and Fire
Departments of the City of Port Angeles, excluding the Police Chief and the Fire Chief. All
89 - 3 -
appointments to and promotions in said Departments shall be made solely on merit, efficiency and
fitness, which shall be ascertained by competitive examination (opens or promotional or, lateral,
or through a transfer process from within the City of Port Angeles) and impartial investigation.
No person shall be reinstated in or transferred, suspended or discharged from any such place,
position or employment contrary to the provisions of this Chapter. (Ord. 3054 §1, 6/30/2000;
Ord. 2833 §1, 9/16/94; Ord 2410 §1, 9/22/86)
2 22 080 Qualifications of Applicants. An applicant for a position of any kind under
Civil Service must be a citizen of the United States of America who can read and write the English
language.
An applicant for a position of any kind under Civil Service must meet the
necessary qualifications as provided for in the job description for the classification, maintained in
the City of Port Angeles Personnel Office. Such qualifications include being of good mora
character and of temperate and industrious habits; such qualifications and facts to be ascertained
in such manner as the Chief Examiner may deem advisable and consistent with the Civil Service
Rules promulgated pursuant to this Chapter.
Further qualifications for each position in the Classified Service shall be
developed by the Chief Examiner in cooperation with the Appointing Power -and consistent wit"hi
the job deseription developed by the Appointing Power. (Ord.
1 , 9/22/82
2 22 130 Probationary Period. To enable the Appointing Power to exercise a choice
in the filling of positions, no appointment, employment or promotion in any position in the
Classified Service shall be deemed complete until after the expiration of a period of one year
probationary service, excluding any paid or unpaid leave periods greater than 15 working day
as shall be provided in the Civil Service Rules, during which the Appointing Power may terminate
90 -4-
0 the employment of the person certified to him/her. If, during the probation period thus afforded,
upon observation or consideration of the performance of duty, the Appointing Power deems
him/her unfit or unsatisfactory for service in the Department, the Appointing Power shall designate
one of the persons certified as standing within the next three persons highest on any such list.
Such persons shall likewise enter upon the duties until some person is found who is deemed fit for
appointment, employment or promotion for the probationary period provided therefor, whereupon
the appointment, employment or promotion shall be deemed to be complete. The Civil Service
Commission may establish other procedures for probationary periods that may exceed 12 months
and that are consistent with this chapter. (Ord. 2410 §1, 9/22/86.)
driir._lrl.
i = y�ni,�■ai���w•inw>��li�■l��io�yttrllli■Iii�ual�liinl■iinl:�tail�illil:eail•■lRtiw
CIQR�PI�I�UJ �DI�I��TIfl�A�!!� �i�Jlt�ll�l�Jt�1�1��1�1�J�A71■Ul�■1t�1�1�111■!�!■�!�■�1�1�f t��l�1�J l•1�1�1 �1�J w1�J�A7��Jt�l�J
r. r
w., I••L%=P{•ll�•l�fnl•N■t!■1-1-1�1%%1R�1•J■rlRR�ltt�1��J �Y/�Il•1■1■�ZI��l�A7 ala►�
Fi -
all�trt�••L�1■�l�l �t�tlilYnrt•l�J�t�.I�tl�li■I�d�t l�1ltUlm%�1�1�11t�J�t�l�>L�J�%t�lMK%lBA ItI ItAT7 IPJ t■iff:7IlVP Rts■1
7R=10fl Al�lt•<�Al•t��tili�l�Jr 1 5iR.II MEM 11611219 InVAM"Ifle1NY14i�1�lR�J/�t�l■rt�l�17S%t1��Nl�1l�l•�■A7
PI
•
91 -5-
��A9 t�J��%111 LIIls�l\%In19\%lel-\�•IiT�� � - -- -
Section 2 - Severability. If any provisions of this Ordinance, or its application to any
person or circumstances, is held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
Section 3 - Effective Date. This ordinance shall take effect five days following the date
of its publication by summary.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 5th day of February, 2002.
ATTEST:
Becky J. Upton, City Clerk
PUBLISHED:
By Summary
F.\ORDINANCES&RESOLUTIONS\2002-0 l .ord.wpd
MAYOR
APPROVED AS TO FORM:
Craig D. Knutson ,City Attorney
92 -6-
•
•
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, amending the rules of the Civil Service Commission.
WHEREAS, PAMC 2.22.040B 1 provides that the Civil Service Commission shall
promulgate Civil Service Rules necessary to carry out and enforce the purpose of the Civil Service
Ordinance and that such rules shall be subject to adoption by resolution of the City Council; and
WHEREAS, the Civil Service Commission has promulgated Civil Service Rules, which
the City Council adopted by Resolution 24-89 and has subsequently amended by other resolutions;
and
WHEREAS, the Civil Service Commission has conducted a complete review of the Civil
Service Rules, with the participation of the Chief Examiner, the police and fire chiefs, and the
unions representing the police and fire departments, and has recommended the changes as set forth
in the attached Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles as follows:
Section 1. The rules of the Port Angeles Civil Service Commission are hereby amended
as set forth in the attached Exhibit "A".
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 5th day of February, 2002.
ATTEST:
Becky J. Upton, City Clerk
F:IORDINANCES&RESOLUTIONS\R2002-02.wpd
MAYOR
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
93
-1—
•
Exhibit "A"
CITY OF PORT ANGELES
CIVIL SERVICE COMMISSION
RULES AND REGULATIONS
11
•
F:\ORDINANCES&RESOLUTIONS\R2002-02.ExA.wpd
February 5, 2002
•
Is
CITY OF PORT ANGELES
CIVIL SERVICE RULES AND REGULATIONS
TABLE OF CONTENTS
PAGE
Section 1 - General Provisions:
1.01 Authority and Application 1
1.02 Scope and Purpose 1
1.03 Copies of Rules 1
1.04 Severability 1
Section 2 - Definitions 1-5
Section 3 - Duties and Procedures
3.01
Duties of the Commission 5
3.02
Meetings of the Commission 6
3.03
Chairperson and Vice -Chairperson Offices 6
3.04
Rules of Order 6
3.05
Business of the Commission 6
3.06
Investigations of the Commission 7
3.07
Observation of Selection Procedures by Commission 7
3.08
Legal Counsel of the Commission 7
3.09
Address of the Commission 7
3.10
Record of Commission Proceedings 7
Section 4 - Chief Examiner Duties and Procedures
4.01 Duties/Authority 8
4.02 Review and Appeals from Actions or Decisions of
the Chief Examiner 8
Section 5 - Annlications
5.01 General Requirements for Filing Applications 9
5.02 Rejection of Applicant or Eligible 9
5.03 Admission to Examination Pending Appeal 10
5.04 Amendment of Application 10
5.05 Applications Not Returned 10
Section 6 - Examinations
6.01
Examination Announcements
10
6.02
Type of Examinations
10
6.03
Interview Board
11
6.04
Weighing of Examination Components
11
6.05
Veterans & Volunteer Preference Credit
11
6.06
Keyed Copy Inspection and Examination Protest
12
6.07
Correction of Clerical Errors
12
6.08
Examination Papers
12
6.09
Pre -Employment Testing
12
95
PAGE 0
Section 7 - Certification and Appointment
7.01
General Provisions
13
7.02
Establishment of Eligible Registers
13
7.03
Duration of an Eligible List
13
7.04
Request for Certification
13
7.05
Certification
14
7.06
Inactive Status
14
7.07
Regular Appointment
14
7.08
Temporary Appointment
14
7.09
Availability of Eligibles
15
7.10
Cancellation of Eligibility
15
Section 8 - Reinstatement
8.01 Duration of Reinstatement List 15
Section 9 - Disciplinary Action
9.01
Causes for Disciplinary Action
15
9.02
Types of Discipline
16
9.03
Pre -Discipline Procedures and Notice
16
9.04
Right to Representation
16
9.05
Evidence Supporting the Charges
17
9.06
Post Administrative Review Actions
17
Section 10 - Anneal Hearings
10.01
Types of Appeals
17
10.2
Time and Notice
17
10.3
Exhaustion of Remedies
17
10.4
Scheduling
17
10.5
Service and Filing
17
10.6
Discovery
18
10.7
Settlement
18
10.8
Burden of Proof
18
10.9
Evidence
19
10.10
Deliberation
19
10.11
Decision
19
10.12
Judicial Review
19
•
M
CITY OF PORT ANGELES
CIVIL SERVICE RULES AND REGULATIONS
SECTION 1 - GENERAL PROVISIONS
1.01 - Authorily and Application:
These rules are promulgated pursuant to the City of Port Angeles Civil Service Ordinance No. 2410.
Portions of these rules are subject to the collective bargaining process therefore. the labor contracts
will supercede these rules if any conflicts exist between the two documents.
1.02 - Scope and Purpose:
These rules govern the administration of the City of Port Angeles Civil Service System. These rules
shall provide for the selection, promotion, and discipline of positions within the Police and Fire
Departments on the basis of merit; provide for the Civil Service Commission to oversee the merit
system and hear appeals; and provide for investigation of matters relating to appeals of disciplinary
actions or matters concerning the selection process.
1.03 - Copies of Rules:
Copies of these rules shall be available free of charge, upon request.
0 1.04 - Severability:
is
If any provisions of these rules, or the application thereof to any person or circumstance, is held
invalid by a court of proper jurisdiction, such invalid portions shall not affect any other provision
or application of these rules or the Civil Service Ordinance of the City of Port Angeles.
SECTION 2 - DEFINITIONS
As used in these rules, the words and terms set forth shall be given the following meanings:
2.01 "Applicant" shall mean a person who has filed the necessary documents, as prescribed by
the Chief Examiner, to take -a compete in the Civil Service examinatio selection process.
2.02 "Appointing Authority or Power" means the City Manager or his/her designated Police
Chief or Fire Chief, if applicable.
2.03 "Appointment" means the hiring by the Appointing Authority of a regular f6il t position
subject to the Civil Service System.
2.04 "Board" means the qualifications appraisal panel, also known as the "Interview Board".
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2.05 "Break in Service" means loss of service credit resulting from resignation, discharge,
retirement, leave without pay, or other similar actions.
2.06 "Certification " means a list of names from an eligible register transmitted by the Chief
Examiner to the affected Department Head from which an appointment shall be made to fill
a vacant position.
2.07 "Chief Examiner" means the City Human Resources Manager.
2.08 "City" means the City of Port Angeles.
2.09 .. »
sha4l mean time in whieh an employee has been employed tmder a Givil,
or other break in servie-e:
2.09 "Class" means a group of positions designated as having similar duties and responsibilities
and the same salary range and qualifications to be grouped into a single classification for
purposes of examination.
2.10 "Class Series" means two or more classifications which are similar as to occupation but
which differ in responsibility and authority and are ranked in a career ladder as a normal line
of promotion, such as Police Officer, Police Sergeant, Police Captain; or Firefighter and Fire
Captain.
2.11 "Class Specification " (sometimes referred to as a "job description:) means a description of
the nature of work, distinguishing characteristics, if necessary, examples of duties,
qualifications, knowledge, abilities and skills required for the classification.
2.12 "Classified Position " means a position subject to the Civil Service System including regular,
full-time budgeted positions of the Port Angeles Police Department or Fire Department in
the following classifications, or as amended from time -to -time:
Police Department
Fire Department
Police Officer
Assistant Fire Chief fp)
Police Corporal
Fire Marshal
Police Sergeant
Firefighter/EMT
Police Captain (p)
Firefighter/Paramedic
Deputy Police Chief
Fire Captain (p)
Police Lieutenant (M
Medical Officer
Communications Officer
Training/Safety Officer
Animal Control Officer
Administrative Assistant
Parking Enforcement Officer
Communications Supervisor
Records Supervisor
Records Specialist
Warrant Entry Clerk
Administrative Assistant
Support Services Technician
(p) = Those classifications which are filled through promotional openings. as long as there
are three or more qualified candidates who are willing to participate in the selection process
from within the department If there are less than 3 qualified internal candidates that apply.
the Chief has the option to use open or lateral recruitment to fill the vacant position. In the
event of external recruitment My qualified internal candidates may also apply alone with
the external candidates and compete in the selection process Variances to the process for
certain promotional classes may vara in accordance with terms and conditions in the labor
contracts.
2.13 "Commission " means the Civil Service Commission of the City of Port Angeles and
"Commissioners " means any one of the three Commissioners appointed to that Commission
by the City Council.
2.14 "Continuous Service" means unbroken service with the City of Port Angeles or within a
classification, excluding any approved leaves of absence.
2.15 "Department Head" means the Police Chief or Fire Chief of the City of Port Angeles. as -is
applieeble.
2.16 "Discipline"or "DisciplinaryAction " means any personnel action by the Appointing Power
that is based on just cause, that adversely affects the employee's a wages
benefits or other terms and conditions of emplo m� ent, and that is appealable to the Civil
Service Commission, including the following:
• Demotion: Involuntary moving of an employee from a higher classification to a
classification having a lower salary range.
• Discharge: Involuntary Termination, also known as dismissal, fired, or removed from
employment. for just eause:
• Reduction of Pay: Involuntary Reduction in an employee's wages as a result of
disciplinary action.
• Suspension Without Pay: Temporarily suspending an employee's pay for disciplinary
reasons.
• Transfer: Involuntary Transfer for disciplinary reasons from one position to another
position within the same classification which negatively affects the employee's
compensation or benefits.
• Other similar action imposed for purposes of discipline which results in loss of
compensation or benefits.
2.17 "Eligible" means a person qualified for a given classification through proper examination
and placed on a valid eligible register.
2.18 "Examination " means the process of testing the fitness and qualifications of applicants.
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2.19 "Examination Announcement" means the official job bulletin prepared by the Chief
Examiner or designee indicating the recruitment period, qualifications, summary of job
description, closing date, examination procedures (if applicable), type of examination, or
other relevant information as determined by the Chief Examiner.
2.20 "Sworn Positions": means uniformed personnel in the ranks of law enforcement or
firefighting and emergency medical classifications.
2.21 "Non -Sworn Positions": means Clerical Administrative, Technical, and other civilian
personnel in the Police and Fire Departments.
2.2! "Lateral Eittty meems an examinati whereby only experiene.
persons are reemited to I . . the Givil Serviee System when an inmnediate need
2.22 "Probationary E nployee Period" means the status of an employee during the first `wel
(12) mont-hs of employment to determine fitness by performanee for the position appointed.
his/her initial review period in a new iob to determine satisfactory performance. The
employee may be terminated without cause during the probationary_ period. During the
probationM period the department determines if the employee's performance is at a
satisfactory level and upon completion the employee is retained as a regular employee or
terminated from the position The probationary period may only be extended by approval
of the Cily Manager, for a period he/she determines. A probationary employee may be
terminated without cause and has no appeal rights or other recourse.
Police Officers begin a 12 -month wobationary period after com letin the State Law
Enforcement Academy. Fire Department personnel have a 12 -month probationary period
from the date of hire Employees promoted into a higher classification in the Police or Fire
Department shall serve a 12 month probationary period If a promoted employee fails
probation he/she shall revert back to the position held prior to the promotion.
2.23 Recruitment Process:
"Open Recruitment" means recruitment which will be open to the public and not restricted
to existing City employees The applicant shall meet the qualifications and standards
established in the job announcement.
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"Lateral Entry" means the City is conducting open recruitment to hire non -promotional
positions laterally from candidates in other police or fire departments who meet the
qualifications of the position that is vacant.
Promotional Openings" means the City is recruiting to fill the position exclusively from
within the City Police or Fire Department employees Promotional openings are those
classifications identified with a " (12)" as listed under rule 2.12.
"Transfer" means the City is recruiting to fill the position from within the City of Port
Angeles workforce and is not restricted to the Police and Fire Departments. This process
may be used only for non -sworn personnel Employees that transfer must meet the
qualifications and standards established in the job announcement.
2.24 "Reinstatement " means reappointment of an employee to a position in a class in which the
employee previously held regular status, and meets the necessary qualifications for the
classification.
2.25 "Resignation " means a written request by an employee for separation of City service which,
to be proper, requires a minimum of fourteen (14) calendar days' advance notice for the
employee to leave in good standing.
2.26 "Secretary" means the Chief Examiner, his/her designee, or such other person as the
Commission may designate.
2.27 "Veterans Preference " means preference in examination based upon prior military service,
as provided for in the applicable State law.
2.28 "Volunteer Preference": means additional credit points in the selection process given to
volunteers of the Port Angeles Fire Department.
SECTION 3 - CIVIL SERVICE COMMISSION DUTIES AND PROCEDURES
3.01 - Duties of the Commission:
The duties of the Commission shall include the following:
1) To promulgate, subject to approval of the City Council, necessary rules to carry out and
enforce the provisions of the City of Port Angeles Civil Service Ordinance.
2) To provide for investigation concerning all matters under the authority of the Civil Service
System.
3) To hold fair and impartial hearings concerning appeals of disciplinary action or appeals of
matters with respect to the administration of the selection procedures, or other such matters
governed by the Civil Service Ordinance, including administering oaths, issuing subpoenas
requiring the attendance of witnesses or documents needed for evidence, taking testimony
of witnesses, and reviewing any documents relative to matters before the Commission.
4) To perform other duties as may be prescribed or authorize by the Civil Service Ordinance
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of the City of Port Angeles.
3.02 - Meetings of the Commissioners:
•
1) The Civil Service Commission, hereinafter referred to as the "Commission" shall meet on
a quarterly basis or more often, as determined by the Commission, to carry out the business
of the Civil Service System. The quarterly meetings shall be the regular meetings of the
Commission and shall be held on the third Thursday of January, April, July, and October of
each year. Other meetings of the Commission shall be special meetings and shall be
scheduled on an as -needed basis, as determined by the Commission.
2) Notice of regular or special meetings of the Commission shall be provided as required by the
Open Public Meetings Act (Chapter 42.30 RCW).
3) The Commission shall be composed of three (3) members, and two (2) members shall
constitute a quorum to conduct business of the Commission.
4) All such Commission meetings or hearings shall be open and public; provided however that
the Commission may meet in executive session, as authorized by the Open Public Meetings
Act (Chapter 42.30 RCW).
3.03 - Chairperson and Vice -Chairperson Offices:
At the first quarterly meeting held in January of each year, the Commission shall select one of its
members to be Chairperson and another member to be Vice -Chairperson for a one-year term of
office. Should either the Chairperson or Vice -Chairperson of the Commission resign or be removed
from their position on the Commission, the Commission, upon appointment of a new member by
the
City Council, shall proceed to elect a new Chairperson and/or Vice -Chairperson to fill the vacant
position for the remaining term of office.
3.04 - Rules of Order:
Roberts' Rules of Order shall be the procedural authority on questions of parliamentary law not
otherwise provided for in these rules.
3.05 - Business of the Commission:
The Secretary shall publish proper notice of Commission meetings. Any matters that the public
wishes the Commission to address shall be submitted to the Secretary, together with any pertinent
information, for the Commission to consider, and the Secretary shall place them on the
Commission's agenda, provided that upon motion of the Commission additional items may be
placed on the agenda.
ion
9 3.06 - Investigations by the Commission:
•
The Commission may conduct on its own or with available and/or budgeted resources, the necessary
investigations relative to an appeal before the Commission, or investigate other matters properly
brought before the Commission. If directed by the Commission, the Chief Examiner shall conduct
the necessary investigations and prepare a detailed report for the Commission. If an investigation
is necessary for an appeal, the Commission shall ensure that such investigation does not result in a
conflict of interest of possibly prejudice information toward one side or the other.
3.07 - Observation of Selection Procedures by Commission:
Pursuant to the Civil Service Commission's authority under PAMC 2.22.040(B)(2) to make
investigations concerning and to report upon all matters touching the enforcement and the effect of
the City's Civil Service Ordinance, the Commission sly may assign one of its members, on -a
rote, to attend in an observer capacity, tests and interviews of applicants for positions in
the classified Civil Service.
The purpose of the observation any reports shall be for the Commission's information in the event
that the tests and interviews are challenged or the Commission is requested to investigate whether
or not the tests and interviews are being conducted in a fair and effective manner and are otherwise
in compliance with Chapter 2.22 of the Port Angeles Municipal Code.
3.08 - Legal Counsel of the Commission:
The legal counsel of the Commission shall be the City Attorney or his designee, unless
circumstances such as a conflict of interest require the Commission to retain outside counsel. Such
legal counsel shall be available at the Commission's request to advise and represent the Commission,
if matters require possible legal action or legal opinions for the Commission. Retaining outside
counsel shall be subject to budgetary authorization by the City Council.
3.09 - Address of the Commission:
The official address of the Civil Service Commission shall be the City of Port Angeles, P.O. Box
1150, 321 East Fifth Street, Port Angeles, Washington 98362.
3.10 - Record of Commission Proceedings:
The official record of the Commission shall be the minutes of Commission meetings. As approved
by the Commission, the Secretary shall keep public records of the Commission meetings and actions.
A party to a proceeding, at his/her expense, may have a court reporter record all or part of a hearing.
Cost of a court reporter or cost of transcripts used by the Commission in their review of a hearing
shall be borne by the appealing party unless otherwise determined by the Commission.
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SECTION 4 - CHIEF EXAMINER DUTIES AND PROCEDURES 0
4.01 - Duties/Authority:
The duties of the Chief Examiner shall include the following:
1) Serve as Secretary to the Civil Service Commission, as directed by the Commission, and
perform such duties as the Commission may direct under the authority of the Civil Service
Ordinance.
2) Prepare examinations, recruitment announcements, schedule examinations, score exams, and
maintain the classification plan (job description for each classification) of the Civil Service
System, all to be done in a fair and impartial manner and to be based solely on merit and
fitness.
3) Report to the Commission from time to time concerning the work of the Chief Examiner
relative to the Civil Service System.
4) Prepare the Givil Servieebudget for the approval of the Commission and the Gity Gouneil.
4) Classify Civil Service positions and prepare and maintain job descriptions for each
classification.
4.02 - Review and Anneals from Actions or Decisions of the Chief Examiner: 0
Any person adversely affected by an action or decision of the Chief Examiner may request the
Commission to review and revise or amend such action or decision. Such an appeal request shall
be submitted in writing, setting forth with reasonable certainty the action or decision that the person
objects to, the grounds supporting the request, and the relief sought. The request must be made
within ten (10) fourteen Q4) calendar days of the date of such action, knowledge of the action, or
decision by the Chief Examiner. The Commission shall thereupon schedule a special appeals
hearing, as a public hearing, to hear the matter, conduct any investigation as necessary, and rule
relative to the appeal. The Commission may designate a temporary Secretary for appeals of actions
or decisions of the Chief Examiner. Failure to file an appeal in a timely manner shall result in a
denial of the appeal.
SECTION 5 - APPLICATIONS
5.01 - General Requirements for Filing Applications:
1) All applicants for examinations for positions under Civil Service must complete a City of
Port Angeles application. No one sha4l be admitted to &ny examination without having fi
required. 0
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2) In order to be accepted for examination, the applicant must:
a) Meet the educational and experience requirements specified in the j ob announcement.
b) As requested in the examination procedures, produce evidence of education, training,
experience, or any other requirements of the examination.
3) Time for filing applications:
a) All applications for examination shall be filed with the City of Port Angeles Human
Resources Office within the time limit specified in the job announcement.
Applications received by mail in the Human Resources Office must be postmarked
on or before the closing date.
b) The time deadline for filing applications may be extended by the Chief Examiner if
insufficient qualified applicants exist in order to conduct an examination. Public
notice of such an extension will be made in the appropriate manner as determined by
the Chief Examiner.
5.02 - Rejection of Applicant or Eligible:
The Chief Examiner may reject an applicant for examination, withhold from a register or from
certification the name of an eligible, or remove from a register the name of an eligible if the
applicant or eligible:
0 1) Does not meet the requirements set forth in the job announcement.
2) Is found to be physically or mentally unfit to perform the duties of the position as determined
by a licensed physician and/or psychologist.
3) Has been convicted of any felony, or convicted of a misdemeanor involving moral turpitude,
or other conviction which is job related.
4) Has made any material false statement or has attempted any deception or fraud in. connection
with application to seek employment.
5) Fails to appear for any stages or portions of the examination process, or fails any pre-
employment examination procedure.
6) Has assisted in preparing any portion of the examination or has in any other manner secured
confidential information concerning such examination which might give an unfair advantage
over other applicants in the examination.
7) After notification, did not promptly appear at the time and place designated for the
examination.
8) Has been dishonorably discharged from military service for cause equivalent to conviction
of a felony or misdemeanor involving moral turpitude or other cause which is job-related.
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5.03 - Admission to Examination Pending Appeal:
The Chief Examiner may admit to the examination anyone whose application was not accepted,
pending final disposition of an appeal, such admission to be without prejudice to either the City or
the applicant.
5.04 - Amendment of Application:
The Chief Examiner may permit an applicant to amend the information on the application or file
additional information as long as such amendment is prior to any phases of the testing process.
5.05 - Applications Not Returned:
All applications, when filed, become the property of the City and thereafter may not be returned to
the applicant.
SECTION 6 - EXAMINATIONS
6.01 - Examination Announcements:
Public notice of entrance examination or other examinations open to the public shall be published
in the local newspaper and/or other publications, as determined by the Chief Examiner. The official
job bulletin shall be posted in the City Human Resources Office and distributed to the appropriate
departments and other agencies for posting. Additionally, the Chief Examiner shall determine any
other appropriate recruitment publications to attract qualified applicants.
6.02 - Type of Examinations:
General Provisions for Requesting to Fill a Vacant Position:
In the event of an opening in the Police or Fire Department, the Chief of the department shall notify
the Chief Examiner in writing of the opening. The Chief shall request one of the following defined
methods below to recruit and fill the position:
"Open Recruitment" means recruitment which will be open to the public and not restricted
to existing City employees The applicant shall meet the qualifications and standards
established in the job announcement.
"Lateral Entry" means the City is conducting open recruitment to hire non -promotional
positions laterally from candidates in other police or fire departments who meet the
qualifications of the position that is vacant.
Promotional Openings" means the City is recruiting to fill the position exclusively from
within the City Police or Fire Department employees Promotional openings are those
classifications identified with a " (12)' as listed under rule 2.12.
"Transfer" means the City is recruiting to fill the position from within the City of Port
isAngeles workforce and is not restricted to the Police and Fire Departments. This process
may be used only for non -sworn personnel Employees that transfer must meet the
qualifications and standards established in the job announcement.
All examinations The selection process shall be competitive, impartial, and job related. Tl3ey shall
be It shall be used to qualify and rank applicants in terms of their relative fitness for the duties of the
class. Ex inations Testing procedures may include written tests, assessment center, of education
and training evaluations, physical or performance tests, background and psycholo ig cal
investigations, or any other suitable evaluation of fitness, or any combination of such tests. Sueh
examinati Testing procedures shall evaluate education, experience, aptitude, knowledge, skill,
physical condition, and other qualifications to determine the relative fitness of the applicants.
6.03 - Interview Board:
Entry level examinations shall have The Interview Board shall be composed of three persons.
One member shall be the Chief Examiner or his designee. The Chief Examiner shall appoint the
other two members who shall be from the respective operating department. One shall be a
management representative (excluding the Chief of the department) and the other shall be a
supervisory representative within the department or a department member with ten years or more
service in the same position being tested.
For promotional examinations in the Police and Fire Departments, the Interview Board shall be three
uniformed professional personnel in a supervisory capacity from outside the local area. The Chief
Examiner or his designee will administer the examination selection process but will not be a rater
in the interviews.
6.04 - Weighing of Examination Components:
Each examination shall contain one or more parts to which percentage weights shall be assigned,
which total 100%. Each part shall be graded independently and then combined with other scores to
arrive at a total score for placement on the eligible list. Failing any component will result in
disqualification from further competition in the examination process.
6.05 - Veterans Credit and Volunteer Preference Credit:
Veterans Credit: Veterans who have passed all required portions of an examination shall be entitled
to credit, pursuant to Chapter 41.04 RCW.
Volunteer Preference Points: An applicant for an entry-level firefighter position shall be eligible
for a credit of one-half one percent for each 6 months of experience as a volunteer firefighter with
the PAFD, up to a maximum of 35%0 10%, provided that the following criteria are met:
1) The applicant shall have been appointed to the Port Angeles Volunteer Fire Department
following an open, competitive, non-discriminatory selection process. eensistent with the
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rttles of the Civil JVl ie j f
2)
volunteer firefig�Aers brthe Port Angeles Fire Departme The applicant shall be in good
standing as a volunteer as determined by the PAFD volunteer by-laws. 0
3) The volunteer preference credit shall be added to the applicant's written test score.
4) If using veterans credit the volunteer shall not be entitled to also receive volunteer points in
the selection process.
6.06 - Keyed Copy Inspection and Examination Protest:
Any protest relative to the scope, content, or applicability of any specific question of the written
examination shall be filed with the Chief Examiner within the time allotted for the examination,
stating the nature of the challenge, the correct answer if known, together with a possible source to
verify the answer. No keyed copy of the examination will be provided for inspection. However, the
applicant may request the Chief Examiner to verify the scoring for possible errors.
When a qualifying grade or score is required on any part of an examination, those who fail shall be
notified and any protest or appeal must be filed within ten (10) working days after the notice of
results have been mailed (excluding challenges to specific questions, which is noted above). All
protests filed in accordance with this rule shall be reviewed and any proper corrections made, if
clerical errors are found. If corrections are applicable to other examines, the corrections shall be
made and proper notice provided to applicants if their score is affected. 0
6.07 - Correction of Clerical Errors:
Any clerical error may be corrected by the Chief Examiner upon discovery at any time during the
life of the eligible register, but no such correction shall affect an appointment made from a
certification made prior to the correction.
6.08 - Examination Papers:
Examination papers of each candidate on the eligible list shall be kept on file in the Human
Resources Office until the expiration of the eligibility list.
6.09 - Pre -Employment Testing:
Candidates certified from the eligible list shall be subject to pre-employment testing, including any
or all of the following: medical, psychological examination, background investigation, reference
checks, and polygraph, or other similar testingdevice, if necessary; provided however, polygraphs
or other similar testing examinations shall be administered only for entry-level amts positions.
In the event the candidate fails one or more of the pre-employment examinations, the Chief
Examiner may recommend to the Commission to have the individual removed from the eligible list,
with notice to the candidate stating the reason for such removal. In this event, an additional name
will be certified to the Department Head for consideration. so Oiat the Department !.lead has five
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SECTION 7 - CERTIFICATION AND APPOINTMENT
7.01 - General Provisions:
Vacancies in Police or Fire Departments shall be filled by reinstatement, promotional appointment,
open appointment, or in the absence of an appropriate eligible, list register, the Chief Examiner may
authorize a provisional appointment, not to exceed four (4) months, pending establishment of an
appropriate eligible list. Any person appointed to a provisional appointment shall meet the
Qualifications for the classification.
7.02 - Establishment of Eligible Lists Re�iste�'s`
After each examination, an eligible register list for the class shall be prepared with the names of
candidates ranked as follows:
1) On a promotional etxftminafio register list: relative rank shall be determined by the final
examination score;
2) On an open examinatio register list: relative rank shall be determined by the total of all
examination scores, together with applicable percentage allowed by law for veterans
preference or fire department volunteer preference credits.
3) If a tie exists on the final score, both candidates shall be certified to the department for
consideration.
7.03 - Duration of an Eligible List:
Eligible lists shall become effective on the date signed by the Chief Examiner and shall remain valid
for a period of twelve (12) months. The Chief may request another examination if the entry level list
has fewer than 5 names or the promotional list has fewer than 3 names. or tffltil four k ) or AA, VY
qualified eandidates remain on the4i*.
An eligible list may be extended beyond the initial twelve(12) month duration for a period approved
by the Commission, not to exceed a total of twenty-four (24) months.
An eligible list shall be declared canceled by the Commission and a new examination ordered in the
event of (a) fraudulent conduct involved in the examination by one or more of the candidates on the
list resulting in the exam being compromised; or (b) insufficient number of qualified candidates exist
on the eligible list.
7.04 - Request for Certification:
Whenever an appointing authority wishes to fill a vacancy, a request for certification shall be
submitted to the Chief Examiner. The request shall show the number of positions to be filled, the
class title, and cause of vacancy, or if a new position.
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7.05 - Certification
Certification to fill a vacancy shall be made by the Secretary to the Department Head from
established lists registers unless the vacancy is filled as a provisional appointment. When a vacancy
is filled from an existing list promotional openings shall be filled using a rule of three candidates
being certified from the elip-ible list All other vacancies shall be filled usinja a rule of five candidates
being certified from the eligible list. Should any of the candidates be disqualified from the list, an
additional name shall be certified to the Department Head. The Department Head may select any
of the certified candidates In the event of more than one vacancy, the Chief shall be certified
additional names from the list so that the Chief has two more names than vacancies from which to
select.
7.06 - Inactive Status:
The Chief Examiner may grant inactive status to an eligible upon receipt of a written request to
become inactive on the eligible list. Inactive status will prevent certification of the eligible until the
next vacancy occurring after the eligible has given written notice of his desire to be returned to the
register, and remains otherwise qualified for the position.
7.07 - Regular Appointment:
A regular appointment to fill a vacancy must be made from the names contained on a valid eligible
list. The Department Head, after making the selection, shall eause-to be forward to the Human
Resources Office a completed a- Personnel Action Form (PAF) indicating the effective date of hire,
the salary, and other pertinent information. The Human Resources Office will coordinate the pre-
employment medical examination whieh mttst be eempleted prior to stairting employment and
psychological evaluation, if necessary.
7.08 - ±tMV212= Provisional Appointment:
Where there is no suitable eligible register list from which certification can be made, the Chief
Examiner may allow the Appointing Authority to make a temporM provisional appointment. A
temporary provisional appointment may be made for a period of up to four (4) months, and may not
be extended for a longer period of time, unless special dispensation is granted by the Commission.
No person shall receive more than one temporary provisional assignment in any twelve (12) month
period without specific authorization by the Commission.
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7.09 - Availability of Eligibles:
It shall be the responsibility of an eligible to notify the Human Resources Office in writing
immediately of any changes in address, telephone number, change of name through marriage or
otherwise, or any changes which may affect availability for employment. Failure of proper notice
because of anincorrect address shall result in removal of the name from the eligible list and the next
available eligible certified.
7.10 - Cancellation of Eligibility:
1) A candidate's name may be removed from an eligible register for failure to pass a required
examination or upon receipt of proof that the candidate cannot perform the job because of
physical or mental disability, failure to pass the background investigation, or other unfitness,
fraudulent conduct, or false statements by the eligible or by others with the eligible's
collusion, in connection with any application, examination for, or securing of an
appointment. A previous unsatisfactory work record with the City of Port Angeles or
dismissal from employment shall be deemed cause for cancellation of eligibility.
2) Separation from City service will terminate any promotional eligibility.
3) Upon failure to respond to a recall or refusal to accept employment within fourteen (14)
calendar days of notice, the Chief Examiner shall strike the eligible's name from the register
and notify the reason for such action.
SECTION 8 - REINSTATEMENT
8.01 - Duration of Reinstatement List:
Regular employees who have been laid off in good standing or who have been granted a leave of
absence without pay, may be reinstated by the Appointing Power prior to using the entry level or
lateral entry eligible list.
SECTION 9 - DISCIPLINARY ACTION
9.01 - Causes for Disciplinary Action:
Causes for disciplinary action include but are not limited to the following:
1) Incompetency, inefficiency, or inattention to or dereliction of duty.
2) Dishonesty, intemperance, immoral conduct, insubordination, discourteous treatment of the
public or a fellow employee, or any other act of omission or commission tending to injure
the public service; or any other willful failure on the part of the employee to properly
conduct himself; or a willful violation of the provisions of the Civil Service rules.
3) Mental or physical unfitness for the position which the employee holds.
4) Dishonest, disgraceful, immoral, or prejudicial conduct. 0
5 Drunkenness or use of intoxicating liquors, narcotics or any other habit-forming drug,liquid
or preparation to such extent that the use thereof interferes with the efficiency or mental or
physical fitness of the employee, or which precludes the employee from properly performing
the functions and duties of any position under Civil Service.
6) Conviction of any felony or misdemeanor, directly or indirectly related to the employee's
employment with the City of Port Angeles.
7) Any other act or failure to act which, in the judgment of the Appointing Power, is sufficient
to show cause for disciplinary action, including but not limited to the following:
a) Absence without leave;
b) Sexual harassment;
c) Negligent or willful damage to public property or waste of public supplies or
equipment;
d) Fraud or dishonesty in securing appointment or promotion;
e) Failure to report an accident or falsely filing a report concerning an injury;
f) Willful or intentional violation of the department's policy manual.
9.02 - Types of Discipline: I*
A regular full-time employee (excluding probationary 'employees who are not subject to these Civil
Service appeal procedures for disciplinary action) may be disciplined for just cause, as set forth in
Section 9.01. Disciplinary actions include demotion, suspension without pay, reduction in pay,
discharge, or other such action resulting in the los of compensation or benefits.
9.03 - Pre -Discipline Procedures and Notice:
An employee who is being considered for disciplinary action is entitled to an administrative review
and an informal hearing of the charges prior to imposing the disciplinary action, except in emergency
situations where such review shall be after the disciplinary action has been implemented. During
this review, the employee shall receive in writing the nature of the charges, citing specific violations
of rules, policies, procedures, etc., and be given an opportunity to respond to the charges as to why
the proposed disciplinary action should not be imposed.
9.04 - Right to Representation:
The employee has a right to have legal counsel and/or other representative present during the
informal hearing process, or any other discussions between the employee and supervisor, if such
discussions relate to the disciplinary action being considered.
•
17
112
9.05 - Evidence Supporting the Charges:
The department's explanation lanation of the evidence during the administrative review process shall be
sufficient to apprize the employee of the basis for the proposed action. This however, shall not be
construed as limiting the department from presenting more detailed or additional information at a
later date when such information was not known or was unavailable at the time of the discussion.
9.06 - Post Administrative Review Actions:
The Department Head shall consider the response from the employee or representative and either
affirm, modify, or cancel the proposed disciplinary action. The decision may be made during the
administrative review process or at a later time after additional consideration. However, in either
event, a written response as to the Department Head's decision will be provided to the employee,
with a copy to the Civil Service Commission.
SECTION 10 - APPEAL HEARINGS
10.01- Types of Appeals:
Any regular employee may appeal disciplinary action to the Commission. Any applicant for
employment may appeal any action of the Chief Examiner to the Commission.
10.02 - Time and Notice:
A notice of appeal shall be filed with the Commission within fourteen (14) calendar days of the
action or knowledge of the action that is the subject of the appeal. The notice of appeal shall be in
writing and include the mailing address of the appellant. The notice shall also contain a detailed
description of the facts giving rise to the appeal, and a concise statement of the reason for the appeal,
together with the requested remedy. Failure to submit an appeal within the time limits specified
shall result in a denial of the appeal.
10.03 - Exhaustion of Remedies:
An employee may not use the Civil Service appeal process on any matter subject to the grievance
process of the collective bargaining agreement. Any administrative process available to the
employee prior to the Civil Service process must be used prior to this appeal process, i.e., exhaust
administrative remedies.
10.04 - Scheduling:
Upon receipt of a notice of appeal, the Commission shall forward a copy of the notice to affected
parties. A hearing before the Commission shall be set within thirty (30) calendar days of notice of
the appeal, unless the parties agree upon a time extension, not to exceed ninety (90) calendar days,
is unless approved by the Commission. If the appeal is not heard within such time period, the
Commission may dismiss the appeal.
18
113
10.05 - Service and Filing: 0
1) The Secretary shall cause to be served all orders, notices, and other papers issued by the
Commission, including subpoenas. All other papers shall be served by the party filing the
notice, document, or paper.
2) All notices, documents, or papers served by either the Commission or a party shall be served
upon all counsel of record at the time of such filing and upon parties not represented by
counsel. Service of the initial appeal to the Commission shall be in person or by registered
or certified mail, and all other correspondence may be by regular mail service.
3) Papers required to be filed with the Commission shall be deemed filed upon actual receipt
of the papers at City Hall or three (3) days after mailing, whichever is earlier. Doetimextar
evidenee is net reqttired to be filed, but rather provided at the hearing. However, Alist of
known issues, exhibits, stipulations, and evidence shall be provided to the Secretary for the
Commission and the affected Department Head at least five (5) work days prior to the
hearing. Any documents to be used during the appeal hearing must be provided to the
Commission and the opposing party at the beginning of the hearing for proper discovery.
4) An appellant or petitioner is responsible for notifying the Commission in writing of any
change in address and -telephone number.
10.06 - Discovery:
Parties to a proceeding are required to provide to each other reasonable access and discovery to all
relevant information concerning the matter before the Commission. Any questions concerning
relevancy or access shall be resolved by order of the Commission prior to the beginning of the
hearing.
10.07 - Settlement:
1) The exercise of jurisdiction by the Commission over a matter does not preclude the parties
from settling the matter prior to the hearing. Upon resolution of a matter prior to hearing,
the appellant shall request the dismissal of the matter and the parties shall notify the
Commission of the settlement.
2) The parties are encouraged to settle appeals prior to formal hearing and may meet with the
Chief Examiner for pre -hearing settlement conferences in order to settle contested matters.
10.08 - Burden of Proof.
At any hearing on appeal resulting from a disciplinary action, the Appointing Power shall have the
burden of showing that its actions was for cause. At any other hearing, the petitioner or appellant
shall have the burden of proof by a preponderance of the evidence.
114
11
10.09 - Evidence:
1) Subject to other provisions of these rules, all complete and relevant evidence shall be
admissible, as determined by the Commission.
2) When objection is made to the admissibility of evidence, such evidence may be received
subject to a later ruling. The Commission may exclude inadmissible or hearsay evidence and
may order cumulative evidence discontinued in its discretion, either with or without
objection. A party objecting to the introduction or exclusion of evidence shall state the
grounds of such objection at the time such evidence is offered or excluded. No such
objection shall be deemed waived by further participation in the hearing.
3) At any hearing before the Commission when documentary exhibits are to be offered into
evidence, the original shall be provided to the Commission and copies shall be furnished to
the opposing party and to each Commission member.
4) Witnesses in any hearing shall be examined verbally, under oath or affirmation, and shall be
subject to cross-examination by opposing parties and the Commission.
10.10 - Deliberation:
The Commission may deliberate in closed (executive) session when considering a disciplinary case.
Deliberations by the Commission shall otherwise be subject to Chapter 42.30 RCW. No person,
other than legal counsel, shall attempt to convey any information or opinion to the Commission
concerning any matter on appeal, other than in open hearing. The Commission may request each
party to submit post -hearing briefs and/or draft proposed findings of fact and conclusions of law for
the Commission's consideration.
10.11 - Decision:
The Commission shall issue a written decision, including findings of fact, conclusions of law, and
an order, to each party or counsel of record. A decision shall be issued within ten (10) work days
of the close of the hearing of an appeal by the Commission. If post -hearing briefs are filed, the close
of the meeting shall be the time deadline specified by the Commission for submittal of the briefs.
10.12 - Judicial Review:
Any court action challenging a final action or decision taken by the Chief Examiner or Commission
shall be commenced within fifteen (15) fourteen 04) calendar days of such action or decision. The
cost of preparing any transcript that may be necessary for judicial review shall be borne by the party
seeking such judicial review.
its
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pTNOEL
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WASHINGTON, U.S.A.
CITY COUNCIL MEMO
CITY MANAGER'S CALENDAR / REPORT
February 5, 2002
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117
CITY MEETING SCHEDULE
DATE
TIME
Council tour of public works facilities
Tuesday, February 5
9:00 a.m.
City Council Meeting
Tuesday, February 5
6:00 p.m.
Utility Advisory Committee Meeting
Tuesday, February 12
3:00 p.m.
Law Enforcement Advisory Committee Meeting
Wednesday, February 13
6:30 p.m.
Planning Commission Meeting
Wednesday, February 13
7:00 p.m.
President's Day Holiday
Monday, February 18
Closed
City Council Meeting
Tuesday, February 19
6:00 p.m.
WCIA Land Use Training
Wednesday, February 20
3:30 p.m.
Parks, Recreation, & Beautification Commission Meeting
Thursday, February 21
7:00 p.m.
Downtown Forward Executive Committee Meeting
Monday, February 25
7:30 a.m.
Planning Commission Meeting
Gateway Design Concept final meeting ( tentative as of 1/31)
Wednesday, February 27
Friday, March 1
7:00 p.m.
9:00 a.m.
City Council Meeting
Tuesday, March 5
6:00 p.m.
National League of Cities Conference - WA D.C.
Thurs Mar 7 - 12
Gone
Utility Advisory Committee Meeting (pending)
Tuesday, March 12
3:00 p.m.
North Olympic Peninsula Cities Association Meeting
Wednesday, March 13
6:00 p.m.
Law Enforcement Advisory Committee Meeting
Wednesday, March 13
6:30 p.m.
Planning Commission Meeting
Wednesday, March 13
7:00 p.m.
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117
171
•
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:�
•
C
PUBLIC WORKS PROTECT CHANGE ORDERS
ACTIVE CONSTRUCTION PROJECTS, JANUARY, 2002
(Costs shown do not include taxes)
PROJECT
TITLE
PROJECT
NUMBER
ORIGINAL
CONTRACT
AMOUNT
PREVIOUS
CHANGE
ORDERS
CHANGE
ORDERS
THIS
MONTH
REVISED
CONTRACT
AMOUNT
Airport Rd.
Realignment
91-07
$951,589.91
$65,999.69
$20,446.00(a)
$1,038,035.60
8'b Street Restoration
99-08
$1,684,518.60
$140,547.31
$0.00
$1,825,065.91
Black Diamond Res. Imp.
99-18
$884,958.00
$53,339.22
$0.00
$938,297.22
Landfill Closure
20-04
$883,325.65
$180,413.44
$0.00
$1,063,739.09
Francis Street Park
21-07
$312,605.93
$75,659.46
$0.00
$388,265.39
Laurel Retaining Wall
96-05
$116,405.77
$0.00
$0.00
$116,405.77
Water SCADA, Phase II 1
21-22 1
$43,810.00
$2,648.00 1
$0.00 1
$46,458.00
a. Contract Change Order No. 5 included added driveway and drainage improvements, and junk vehicle/misc.
debris disposal not included in the original contract.
PUBLIC WORKS CONTRACTS/PURCHASE ORDERS APPROVED BY CITY MANAGER
JANUARY, 2002
(Costs shown do not include taxes)
CONTRACTOR
OR VENDOR
Project-
PO #
DESCRIPTION
AMOUNT
Morrison Excavating
Morse Creek Water Pipeline Repairs
$11,749.92
PARKS CONTRACTS/PURCHASE ORDERS APPROVED BY CITY MANAGER
JANUARY, 2002
(Costs shown do not include taxes)
CONTRACTOR
OR VENDOR
Project-
PO #
DESCRIPTION
AMOUNT
Viking Fence
Centennial Trail Fence
$12,223.00
N:\PWKS\ENGINEER\MGRRPncoOl-02.wpd
MA
•
MEMO
PUBLIC WORKS
& UTILITIES
DEPARTMENT
Glenn A. Cutler
Director [4801]
Phyllis Rasler
Administrative Assistant
[4800]
Cate Rinehart
Administrative Assistant
[4700]
Ken Ridout
Deputy Director [4802]
Gary Kenworthy
Deputy Director
and
City Engineer [4803]
Scott McLain
Deputy Director [4703]
Jim Harper
Electrical Engineering Mgr.
[4702]
Larry Dunbar
Power Resources Mgr.
[4710]
Doyle McGinley
Water, Wastewater Collection
Superintendent [4855]
Pete Burrett
Equipment Services
Superintendent [4835]
Dave Ireland
Light Operations Manager
[4731 ]
Jeff D. Young
Treat. Plant Superintendent
[4845]
Tom McCabe
Solid Waste
Superintendent [4872]
Mike Horton
t Maintenance Supervisor
[4825]
P ORTNG L
W A S H I N G T O N, U. S. A.
DATE: February 5, 2002
TO: Michael Quinn, City Manager
FROM: Glenn A. Cutler, Director of Public Works and Utilities
RE: STATUS OF MAJOR CONSULTANT CONTRACTS
The Public Works and Utilities Department staff administers four major consultant
contracts. In an effort to keep you informed of the expenditures on these contracts I have
attached a summary of the expenditures of the various work items for each contract. The
contracts are for various tasks and span multiple funding years.
Service
Consultant
Contract Amount
% Complete
Water
CH2M Hill
$660,072
58.5%
Landfill (Solid Waste)
Parametrix
$295,284
81.8%
Telecommunications
Metropolitan
Communications
Consultants
$394,382
37.8%
Wastewater
Brown &
Caldwell
$368,658
31.0%
attachments:
NAGLEWConsultant Contract Status.wpd
121
CH2M HILL WATER CONTRACT 2000-2001, PROJECT 20-28
PROJECT Various Water System Related Consulting Services PROJECT NO. 20-28
CONSULTANT NAME: CH2M Hill (Consultant's Proiect No. 160551) ACCOUNT CHARGE NO. 793/4150
DATE AGREEMENT SIGNED BY COUNCIL: August 30, 2000 AUTHORIZED AMOUNT: $660,072.00
AGREEMENT EXPIRES December 31, 2002
BILLINGS THRU: December 21. 2001
0
122
&AMETRIX, LANDFILL SERVICES 2000, PROJECT 20-24.06
PROJECT Landfill Services 2000 PROJECT NO. 20-24.06
CONSULTANT NAME: Parametrix ACCOUNT CHARGE NO. 795/4150
DATE AGREEMENT SIGNED BY COUNCIL: Oct. 26, 2000 AUTHORIZED AMOUNT: $295,284
AGREEMENT EXPIRES March 31,2002
BILLINGS THRU: December 30, 2001
1. Gen. Operations Asst.
$85,798.00
$92,381.20
107.67%
2. Regulatory Coordination
$30,831.00
$20,821.35
67.53%
3. Rev. Dev. & Closure Plan
$38,929.00
$37,561.99
96.49%
4.Co-Composting Design Report
$49,726.00
$16,257.78
32.69%
5. Long Range Planning Report
$50,000.00
$49,512.33
99.02%
6. Directed Services
$40,000.00
$25,046.65
62.62%
a. Soil Balance Assessment
($8,405.38)
NA
6b.125 1" Street
($16,641.27)
NA
Totals
$295,284.00
$241,581.30
81.81%
123
MCC, TELECOMMUNICATIONS SERVICES 2000-2001, PROJECT 9920
PROJECT Community Telecommunications Action Plan PROJECT NO. 9920
CONSULTANT NAME: Metropolitan Communications Consultants ACCOUNT CHARGE NO. US9920
DATE AGREEMENT SIGNED BY COUNCIL: Oct. 17, 2000 AUTHORIZED AMOUNT: $295,284
AGREEMENT EXPIRES Until Terminated
BILLINGS THRU: December 7, 2001
1. Telecommunications Planning
$5,000.00
$5,000.00
100.00%
2. Comprehensive Ordinances
$17,500.00
$17,500.00
100.00%
3. Needs and Interests Assessment
$40,000.00
$40,000.00
100.00%
4. Fiber optic business plan
$35,000.00
$35,000.00
100.00%
5. Fiber optic design engineering
$166,882.00
$0.00
0.00%
6. Fiber optic pilot project
$35,000.00
$24,000.00
68.57%
7. Cable franchise renewal negotiation
$25,000.00
$8,699.50
34.80%
8. Consortium partner development
$70,000.00
$18,800.50
26.86%
Totals
$394,382.00
$149,000.00
37.78%
•
124
WJOWN & CALDWELL, WASTEWATER SERVICES 2000, PROJECT 20-25.06
ECT Wastewater Services 2000 PROJECT NO. 20-25.06
CONSULTANT NAME: Brown & Caldwell ACCOUNT CHARGE NO. 795/4150
DATE AGREEMENT SIGNED BY COUNCIL: Oct. 17, 2000 AUTHORIZED AMOUNT: $368,657.93
AGREEMENT EXPIRES June 30, 2002
BILLINGS THRU: December 28, 2001
1. Admin. & Coordination
$54,417.57
$44,417.57
$17,328.51
39.01%
2. Continuing Collection System
Activities
$81,253.98
$81,253.98
$35,305.49
43.45%
3. CSO Treatment Technologies
$6,610.35
$6,610.35
$0.00
0.00%
4.Gap Analysis for Federal Programs
$32,917.79
$32,917.79
$32,882.10
99.89%
5. CSO Reduction Alternatives
Evaluation
$97,495.41
$97,495.41
$2,010.27
2.06%
inancial Framework to Implement
$19,398.55
$19,398.55
$0.00
0.00%
erred Alternative
7. Collection System Modeling-
$14,995.13
$0.00
$114.85
NA
Directed Services
8.General Directed Services
$40,641.78
$10,641.78
$9,130.62
85.80%
Misc. composting, annexation, and
stormwater analysis/support.
9. Task Deleted
$0.00
$0.00
$0.00
NA
10. Assistance with Storm Water
$20,927.37
$75,922.50
$17,490.20
23.04%
Permitting
Totals i
$368,657.93
$368,657.93
$114,262.04 1
30.991%
125
Parks, Recreation 8t Beautification Commission
December 13, 2001
Minutes
I. Call to Order:
The December 13, 2001, meeting of the Parks, Recreation 8t Beautification
Commission was called to order in the Vern Burton Community Center meeting
room at 7 pm by Chairman, David Morris.
11. Roll Call:
Members Present: Matt Kirsch, Pat Deja, Diana Tschimperle, Chuck Whidden, Larry
Little, Damaris Rodriguez and David Morris
Staff Present: Marc Connelly & Mari A. Bilsborrow
Audience: Alan Barnard, Bob 8t Jan Harbick, and Mike Millar representatives of the
Emergency Services Monument committee.
Ill. Approval of Minutes:
Chuck Whidden moved to approve the minutes as presented and dispose of the tapes
in the usual manner. Upon call for the question, Pat Deja seconded the motion
which carried unanimously.
IV. Items From Audience not on Agenda:
None
V. Legislation:
a. Emergency Services Personnel Tribute Proposal:
Alan Barnard, representing a seven member citizen's group planning this
tribute was in attendance to present their proposal to locate a Emergency
Services Tribute monument at City Pier. Staff encouraged the commission to
review the artist's concept and staff report identifying issues to contemplate.
At the regular Park Board Meeting in November, the Commission appointed
Chuck Whidden to serve on this concept committee. The citizen group has
targeted January 12, 2002 to unveil the concept and begin fund raising for
the monument at an event to be held at the high school. The following
options have been made by staff for Park Board consideration.
*Approve the concept as presented and forward a recommendation of
approval to the City Council
* Approve the concept and forward a recommendation of approval with
conditions to the City Council.
* Recommend to City Council that the Parks, Recreation 8t Beautification
Commission defer a decision on the concepts for further review.
* Recommend that the City Council not approve the concept for installation
at City Pier.
127
Park Board
December 13, 2001 2
Due to the absence of three Park Commission Members at the November
meeting, Dave Morris suggested that Alan Barnard update everyone on this
proposal.
At this point Chuck Whidden asked the Commission if they had any concern
with him being involved in the discussion. He had attended a few meetings of
the monument committee and felt he may not be impartial. Neither the
commission or the committee expressed any objections to Mr. Whidden's
valuable input.
Mr. Barnard reviewed the background, monument location and design
proposal for the Commission as per their regular November meeting.
Before the fund raising began the monument committee wanted to have the
location and concept drawing approved.
As their first choice, the committee chose City Pier for the monument
location. The concept design was drawn for this site only. The monument
committee wishes to call the location "Celebration Park"which will be
characterized by the monument, flags and inlayed bricks. The inlayed bricks
would be installed to slowly replace the concrete patio area over time with
names of those Emergency Services people who wished to purchase one. The
monument and flags will be paid for by donations.
The monument committee felt the monument location would enhance the
pier by increased lighting and creation of a focal point for a "Gateway"
concept.
David Morris asked what other options, besides City Pier, for location were
considered. Mr. Barnard listed the Estuary Park, Carnagie Library, Francis
Street Park, County Court House, and City Hall Property. None of these
locations met any of the committee's criteria.
Damaris Rodriguez asked if Park Rangers, Customs and Coast Guard or just
police and fire would be included on the monument. Mr. Barnard responded
that this monument would be for County Police, Fire and 911 personnel.
The list may be increased as determined by the public safety sector criteria,
once a committee is established.
David Morris asked what the capital costs would be. Mr. Barnard answered
that this is unknown at this point. The committee felt they needed an
approved location and design before they could attach a cost. No one knows,
at this point, what other (maintenance, replacement) costs will be attached to
this project. Construction costs as well as maintenance fees will be worked
128
Park Board
December 13, 2001 9
endorsing in principle the idea of the living monument, but that the
Commission is not yet ready to decide on the current issue put before them.
Pat Deja seconded the motion. Upon call for the question, motion carried
unanimously.
VI. Other Considerations:
a. Introduction of Larry Little:
Staff introduced and welcomed new Park Commission member, Larry Little.
b. Potential Mount Angeles Area Park Property:
Dennis Yakovich, presenter, was not in attendance. The Commission agreed
to table the issue until further notice.
VII. Park Commission Late Items:
Matt Kirsch updated the Commission on an upcoming issue regarding Mr. George
Snyder, who was removed indefinitely from using the pool. Mr. Snyder has
submitted a letter requesting reinstatement. The Commission needs to again open
this issue and establish a process to deal it.
Vill. Executive Session
0 None
•
IX. Adiournment:
Chuck Whidden motioned for adjournment. Pat Deja seconded the motion which
carried unanimously. Meeting adjourned at 9:35 p.m.
135
Planning Commission Minutes
December 12, 2001
Page 2
Staff noted that a representative from the DNR was due from Olympia, and asked that the
item be continued to later in the evening. Commissioner Hewins moved to place the item
at the end of the agenda. The motion was seconded by Commissioner Norton and failed
4 - 2 with Commissioners Philpott, Craver, Schramm, and Nutter voting in the
negative.
Commissioner Philpott then moved to continue the item to following the next item on
the agenda or soon after the applicant arrives. The motion was seconded by
Commissioner Schramm and passed unanimously.
CONDITIONAL USE PERMIT - CUP 01-12 --FOX, 616 East Fourth
Street: Request for a conditional use permit to allow an accessory residential
unit on property located in the RS -7, Residential Single Family zone.
Chair Nutter read the oathe that is required to be affirmed to by those wishing to testify that
the information presented will be truthful to the best of their knowledge, and opened the
public hearing.
Ken Fox, 616 East Fourth Street, provided background information regarding the purchase
of his property and the circumstance that required that he apply for an accessory residential
unit. He purchased the property with the accessory residential unit established, and was
shocked to find that the previous owner had remodeled the unit in conflict with zoning
requirements. 0
In response to Commissioner Norton, Mr. Fox stated that he is aware that such a use
requires separate electric meters, separate sewer service, and possibly building modifications,
as the remodel/modifications had not been done under a building permit.
In response to Commissioner Nutter, Mr. Fox indicated that there is sufficient area for
parking for the two residential uses (4 spaces) on site.
Dorothy Phillips, 610 East Fourth Street, resides next door. She expressed strong concern
that there is not sufficient parking on site for two residential uses. She added that she has
never seen Mr. Fox's renters park on the property. They park in the street and it is her belief
that no accommodation has been made on site for them to park. She read a letter to the
Commission into the record stating objection to the conditional use permit based on the lack
of established parking for the two uses and the lack of required setbacks for the second
residential unit in the residential single family zone.
Kathe Smith, 607 East Fourth Street, lives across Fourth Street from the site. She
expressed concern that the permissibility of accessory residential uses are not relative to the
purpose of the single family zones. She did not have a concern with uses that house a family
member or are used as an extension of the primary residence; however, she did not agree that
the use of such structures to enable rentals is not in compliance with the RS -7, Residential
140
Planning Commission Minutes
December 12, 2001
Page 3
Single Family zone. She expressed concern that this situation has advanced to this stage
without proper processing.
Marge Upham, 623 East Fifth Street, owns the properties at 617 and 623 East Fifth Street.
She was in favor of approval of the conditional use permit for the second residential unit.
She was aware that the previous owner, Mr. Merriwether, was making changes to the
accessory structure prior to the sale to Mr. Fox, and did not know that it was in violation of
the single family residential zone standards.
Ken Hansen, 607 East Fifth Street, lives across the alley from Mr. Fox. He stated that he
and his wife have no objection to the second residential use. They have lived in the same
home for many years. His wife was born in the residence. People have lived in the
accessory unit off and on over the years.
In response to Commissioner Norton, Mr. Fox responded that he did not know when the
plumbing was installed or who installed it. He added that a building inspection service
inspected the property prior to his purchase and deemed it to be up to proper code
requirements.
Dorothy Phillips, closed by saying that she would be very concerned if someone misled her
regarding a sale, and would seek satisfaction from the seller. She believed Mr. Fox could
01 sue Mr. Merriwether. She would.
There being no further testimony, Chair Nutter closed the public hearing.
Commissioner Schramm had no problem with the accessory residential unit if it can meet
all required codes and development standards.
Commissioner Hewins commented that accessory residential structures are not intended to
be temporary. When time passes and the use to which the structure is constructed is not
needed anymore, say for a "mother-in-law" use, the structure remains.
Commissioner Craver was not concerned with the activity, but did not believe that accessory
structures were meant to be converted to dwelling units. Setbacks and other standards are
not necessarily the same.
Commissioner Norton noted that there is an RV hookup at the rear next to the driveway area.
He realized that Mr. Fox indicated that he is aware the site may not be used for residential
RV occupancy, and, knowing that parking is required for the two residential uses, will keep
the area available for parking and not residential RV occupancy.
Commissioner Philpott said that, as a former realtor, some realtors don't always ask if proper
permits have been obtained for development.
Commissioner Nutter would not favor the conditional use permit due to the size of the unit
and the irregularity of the setbacks. 141
Planning Commission Minutes
December 12, 2001
Page 4
Commissioner Craver moved to approve the conditional use permit for the accessory
residential unit as proposed with the following conditions, findings, and conclusions:
Conditions:
The applicant shall meet all permitting and utility requirements, including the
provision of four (4) off-street parking spaces, two (2) for the principal residence and
two (2) for the accessory residential unit.
The applicant shall obtain a variance for the accessory residential unit from the
required side and rear yard setbacks.
Findings:
Based on the information provided in the Planning Department Staff Report for CUP 01-12
dated December 12, 2001, including all information in the public record file, comments and
testimony presented during the public hearing, the Planning Commission discussion and
deliberation, and the above listed condition of approval, the City of Port Angeles Planning
Commission hereby finds that:
The applicant Kenneth E. Fox submitted a Conditional Use Permit application for an
accessory residential unit on October 23, 2001. 1*
2. The application is for a conditional use permit to use a portion of a detached garage
for an accessory residential unit on an RS -7 Residential Single Family zoned
property.
The applicant proposes to use the upper portion of an existing, two-story garage
located in the rear portion of one Townsite-sized lot located at 616 East 41 Street for
an accessory residential unit. The existing garage has a total footprint of
approximately 400 square feet and is setback 2.5 feet from the easterly side property
line and 10 feet from the rear property line and alley. The accessory residential unit
includes one bedroom, one bathroom, a kitchen, and a living room.
4. The principal residential unit contains approximately 898 square feet of total floor
area. The second story accessory residential unit is 400 square feet in size, which is
less than 50% of the size of the main residence.
5. Section 17.08.O10B of the Port Angeles Municipal Code defines "an accessory
residential unit as a dwelling unit which is incidental to a detached single family
residence, is subordinate in space (i.e., fifty percent or less space than the single
family residential use), is located on the same zoning lot as the single family
residence, and is served by separate water and electrical services, in addition to a
separate address.
142
Planning Commission Minutes
December 12, 1001
Page S
6. Section 17.08.025(J) of the Port Angeles Municipal Code defines a dwelling unit as
"one or more rooms which are arranged, designed or used as living quarters for one
family only. Individual bathrooms are not necessarily provided, but complete single
kitchen facilities, permanently installed, shall always be included for each dwelling
unit."
7. Section 310.7.1 of the 1997 Uniform Building Code states that an Efficiency
Dwelling Unit "...shall have a living room of not less than 220 square feet of
superficial floor area. An additional 100 square feet of superficial floor area shall be
provided for each occupant of such unit in excess of two."
8. The proposal is on the same zoning lot as the main dwelling.
9. The subject property is located in the 600 block of East 4' Street between Albert and
Eunice Streets. The property is legally described as Lot 6, Block 173, Townsite of
Port Angeles and is the standard 50 x 140 feet (7,000 square feet) in size..
10. The subject property contains an existing, one-story single family residence that has
approximately 898 square feet of floor area and an existing two-story garage that has
a footprint of approximately 400 square feet. In total, the lot coverage is 1,298
square feet, or 18.5% and well below the maximum of 30%.
11. PAMC 14.40.060 �)requires 2 parking spaces per dwelling unit. The subject
property has a two car garage and areas around the structures where parking could
be provided.
12. The Comprehensive Plan designates the site as Low Density Residential (LDR).
Adjacent designations include LDR to the west, east, and south and Open Space to
the north and southwest near Albert and 5' Streets.
13. The property is zoned RS -7, as well as properties to the west, east, and south. To the
north and southwest, Jesse Webster Park and Peabody Creek Ravine are zoned PBP
Public Buildings and Parks. Further to the east are more PBP zones (Erickson
Playfield and Civic Field). Further to the north near First and 2nd Streets, the area
is zoned Commercial Arterial, Commercial Office and Residential High Density.
14. There appears to be several other accessory dwelling units located in the zone and
vicinity, including another unit approved earlier this year at 719 E. 3' Street.
15. The City's Parking Ordinance requires parking spaces to be a minimum of 8.5 by 18
feet in length and that two off-street parking spaces be provided for each unit of a
single, two, or three family structure under PAMC 14.40.060.
16. The Comprehensive Plan's Land Use Element Policies A2 and Cl, Housing Element
Policies A6 and B6 state, `Accessory residential units should be allowed in certain
residential zones, upon approvNvSa Conditional Use Permit. " and "Adequate low
and moderate income housing opportunities should be provided within the Port
Angeles Planning Area. "
17. The subject property is located in the 600 block of East 4°i Street between Albert and
Eunice Streets. The property is legally described as Lot 6, Block 173, Townsite of
Port Angeles and is the standard 50 x 140 feet in size.
18. A Determination of Non -Significance was issued for this proposed action on
December 7, 2001.
19. No building permit was issued for the accessory residential unit remodel.
20. The Public Works and Utilities Department commented, "There has not been any
applications submitted nor issuance of Public Works permits for this address. The
second living structure should have had a sewer alteration connection permit and a
request for inspection. Both structures can be served by one water meter. No request
for an electrical permit on record. Electrical load information and electrical permit
required."
21. Two written comments were received on the proposal by December 4, 2001, the end
of the public comment period provided for in the legal notice. The applicant
provided a letter from a neighbor testifying to the prior use of the second story of the
garage as an apartment. A second neighbor also provided a letter (Exhibit #3), which
identifies the storage area over the garage as possibly an occasional extra sleeping
space for family members living in the principal residence on the subject property.
This second letter also testifies to problems with parking in the area and the lack of
proper permits for work that has taken place in the last few years on the subject
property. Staff did talk with the family who owned the house for over 20 years and
sold it in 1996 or 1997, and they stated that during that entire time the garage was
only used for storage and never as an apartment.
Conclusions:
Based on the information provided in the Department Staff Report for CUP 01-12 dated
December 12, 2001, including all of the information in the public record file, comments, and
testimony presented during the public hearing, the Planning Commission's discussion and
deliberation, and the above listed condition of approval and the above listed findings, the
City of Port Angeles Planning Commission hereby concludes that:
Only the second story (approximately 400 square feet) is proposed for the accessory
residential unit, which was remodeled without a building permit apparently several
years ago after which the utility bill significantly increased in 1998.
2. A second dwelling unit at 616 E. 4' Street has not been established as a legally
nonconforming use, since there was never an apartment in the garage that was a fully
functioning dwelling unit or the apartment use was abandoned in the 1970's and not
reestablished until after 1996 and without the necessary permits.
3. The definition of an accessory e 1 ential unit does not define or limit whether or not
the accessory dwelling unit is gied full or part time, nor who resides in the unit
Planning Commission Minutes
December 12, 2001
Page 7
such as the property owner residing in the accessory unit and renting the main
dwelling.
4. As conditioned, the proposal is consistent with the intent of the Comprehensive
Plan's Low Density Residential Land Use Designation, the Comprehensive Plan's
Land Use Element Policies A2 and C1, Housing Element Policies A6 and B6.
5. The Comprehensive Plan allows for subordinate and compatible uses within different
zones, including residential zones. It also specifies that accessory residential units
should be allowed in certain zones by conditional use approval in order to provide
adequate, affordable housing.
6. The proposed use, an accessory residential unit, is consistent with the purpose of RS7
zone, as it is compatible with adjacent residential uses. If the proposed use complies
with certain definitions and the design and performance standards set forth by the
Zoning Code, then it can be deemed consistent with the Zoning Code.
7. As conditioned, the proposal is consistent with the definition of accessory residential
unit under PAMC 17.08.110(B) and the purpose of the RS7 zone.
8. As conditioned, the proposal is consistent with the requirements for approval of a
0 conditional use permit as specified in PAMC 17.96.050.
9. As conditioned, the proposal is consistent with the Parking Ordinance, PAMC 14.40.
10. Minimum standards set forth by the Uniform Building Code normally would be
addressed through the building permit and plan review process prior to construction.
However, since the dwelling unit has been built already, these requirements, such as
minimum square footage for rooms and fire separation between the residential and
garage uses of the building, are noted generally as conditions of approval.
11. As conditioned, the proposal is in the public use and interest.
Commissioner Schramm seconded the motion which passed 5 - 1, with Commissioner
Nutter voting in the negative for the reason earlier stated.
At this point the Department of Natural Resources representative arrived and Item
No. 2 was reopened.
SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 01-
07 -DEPARTMENT OF NATURAL RESOURCES, A
=roximately 4.5
miles northeast of Ediz Hook:
Planning Specialist Sue Roberds read the Departments staff report recommending approval
of the shoreline substantial development permit as proposed. Chair Nutter opened the public
hearing. 145
Planning Commission Minutes
December 12, 2001
Page 8
Leigh Esprey, 1111 Washington Street SE, Olympia, WA 98501, represented the
Department of Natural Resources Aquatic Division. The site is proposed to be of use to local
agencies that perform maintenance dredging in the near vicinity such as the Port and City of
Port Angeles. The dredge disposal material is absolutely clean and having been carefully
tested prior to dispersal. She asked that the permit be approved for a 10 -year period of time.
In response to the Commission, Planning Specialist Roberds answered that there is no time
limitation to the permit once the activity for which the permit has been authorized has begun.
In this instance, the Department of Natural Resources has been informed of this but they are
apparently asking for a time limitation of their own accord. There is no problem with this
if that is what they desire.
Commissioner Schramm expressed surprise that the material is not used to reseed Ediz Hook
Spit locations.
Commissioner Craver asked where specifically the material comes from? Ms. Esprey
responded that when local agencies need or are required to perform dredging, for instance,
in Port Angeles Harbor, the material needs to be disposed of somewhere that will not
encumber normal upland locations. The site is perfect for such disposal due to its depth and
the manner of dispersal is easier to accomplish by barge than by truck to an upland location.
Other aquatic project activities in and around the Straits, such as Dungeness Spit, could
provide material. The material must be tested as clean, and may not come from sites such
as the Rayonier Mill.
There being no further testimony, Chair Nutter closed the public hearing.
Commissioner Schramm moved to approve Shoreline Substantial Development Permit
SMA O1-07 with the following conditions, findings, and conclusions:
Conditions:
The Washington State Department of Natural Resources shall, within ten (10) days
of disposal, notify the City of Port Angeles Department of Community Development
of any violations of the Department of Natural Resources Dredged Material Disposal
Requirements.
2. Necessary permits from agencies with jurisdiction (WDFW, Army Corps, Ecology,
DNR) shall remain valid during the life of the use.
•
146
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Planning Commission Minutes
December 11, 2001
Page 9
Findings:
Based on the information provided in the December 12, 2001, Staff Report for SMA 01-07
(including all of its attachments), comments and information presented during the public
hearing, and the Planning Commission's discussion and deliberation, the City of Port
Angeles Planning Commission hereby finds that:
1. An application for a shoreline substantial development permit was submitted by the
Department of Natural Resources Aquatic Division on October 1, 2001 to allow a
dispersive open water dredge disposal site within the shoreline waters of the City of
Port Angeles jurisdiction. The application is a renewal of a 1994 shoreline
substantial development permit (SMA 94(05)142) for the same activity and same
applicant.
2. The subject property is owned by the State of Washington and managed by the State
of Washington Department of Natural Resources Aquatic Division, Olympia,
Washington.
3. Recognized dredge disposal sites in water areas have been identified through the
Puget Sound Dredge Disposal Analysis(PSDDA). The Puget Sound Dredged
Disposal Analysis (PSDDA) Management Plan was prepared through a cooperative
effort between the Washington State Departments of Natural Resources, Ecology, the
United States Army Corps of Engineers, and the United Environmental Protection
Agency. Sites are proposed in Bellingham Bay, Anderson Island/Ketron Island, Port
Angeles, Port Townsend, and Rosario Strait.
4. The Port Angeles site is proposed to be a dispersive, unconfined, open -water dredged
material disposal site located approximately 4.5 miles north of Ediz Hook, at 48
degrees 11.68 minutes North Latitude, 122 degrees 24.94 minutes West Longitude
North American Datum 1983.
5. No more than three disposal events are planned to occur on a particular day;
however, the site is capable of receiving more visits. It is anticipated that the site will
operate indefinitely, year round, with the exception of those time periods restricted
through the hydraulic permit process by the Washington Department of Fish and
Wildlife including a seasonal closure from March 15" to June 14t' each year. The
site has been available since 1997 with 2300 cubic yards placed to date.
6. The dredged material disposal site covers 884 acres at an average depth of 435 feet.
The site dispersive site requires additional testing of dredged materials prior to
disposal and additional monitoring to ensure that dispersion is occurring and
excessive mounding is not.
147
Planning Commission Minutes
December 12, 2001
Page 10
•
7. The site location is designated as Aquatic Conservancy (A -C) on the City's Shoreline
Master Program Map. All water bodies and submerged land in the City of Port
Angeles jurisdiction which are not subjected to intense water -dependent uses are
designated as being in the A -C environment. All submerged lands which lie below
the ordinary high water mark of shorelines and which fall under the jurisdiction of
the Shoreline Management Act, excluding areas designated Aquatic Harbor, are
identified as being Aquatic -Conservancy which includes marine waters outside the
Ediz Hook Harbor. The purpose of the A -C designation is to protect and enhance
the natural characteristics and functions of the resource. Dredge material disposal
in PSDDA sites is an approved activity in the AC.
8. The potential environmental impacts of the dredged material disposal site have been
reviewed through a 1989 Environmental Impact Statement prepared by the
Washington State Department of Natural Resources and the United States Army
Corps of Engineers. A Determination of Nonsignificance and adoption of an existing
environmental document was issued by the Department of Natural Resources, acting
as the SEPA lead agency, on September 6, 2001.
9. Public notice was given, as required by the Shoreline Management Act, Chapter
90.58 RCW, and the Port Angeles Shoreline Master Program, Chapter 15.08 PAMC
by publication in the Peninsula Daily News on October 31, 2001. Permitting
agencies with jurisdiction were notified on October 29, 2001, of the proposed action.
11. The site will comply with the Management Plan for unconfined open -water disposal
prepared by the Washington State Department of Natural Resources and the United
States Army Corps of Engineers. Only dredged material that has passed rigorous
testing criteria established by the Department of Natural Resources, Environmental
Protection Agency, Department of Ecology, and Army Corps of Engineers for
dispersive, unconfined, open -water disposal will be placed at the subject site.
12. The disposal activity is not considered fill, because it does not raise the elevation of
the site, but is clean dredged material disposal.
13. Dredge material disposal is the depositing of dredged materials on land or into
water bodies for the purpose of either creating new or additional lands for other
uses or disposing of the by-products of dredging. Dredging activities are
specifically addressed in Chapter 7 of the Port Angeles Shoreline Master Program.
Dredge material disposal in PSDDA sites is an approved activity under the Port
Angeles Shoreline Master Program Chapter 5, and Chapter 7, Section I.
Conclusions: 0
Based on the information provided in the December 12, 2001 Staff Report for SMA 01-07
including all of its attachments, corrrgts and information presented during the public
Planning Commission Minutes
December 12, 2001
Page 11
hearing, the Planning Commission's discussion and deliberation, and the above listed
findings, the City of Port Angeles Planning Commission hereby concludes that:
A. The proposal is consistent with the Port Angeles Shoreline Master Program,
specifically Chapter 5 and Chapter 7, Section I.
B. The activity is consistent with the procedural requirements as contained in Chapter
173-14 WAC, the State of Washington Shoreline Management Act.
C. The proposal will not be detrimental to other shoreline activities and is consistent
with the Aquatic Conservancy Environment including the protection and
enhancement of the natural characteristics and functions of the resource.
D. The project will not be detrimental to the shoreline and will not interfere with public
use of lands or waters.
The motion was seconded by Commissioner Norton and passed unanimously.
PROPOSED ADMINISTRATIVE AMENDMENTS TO CHAPTERS 2
(Board of Adiustment), 15 (Environment), 16 subdivision). and
17(Zoning) of the PORT ANGELES MUNICIPAL CODE: Proposed
amendments intended for clarification, correction, and streamlining of certain
procedures in the PAMC.
Planning Specialist Sue Roberds presented the Department's staff report recommending
specific administrative amendments to the Municipal Code including a rezone of the City's
and County's eastern parking lots to correspond with other government uses throughout the
City. Commissioners Schramm and Hewins indicated their preference to deal with the
rezone issue(s) separately and to follow the same process as for other applicants regarding
public notification of the action. The general consensus was that this issue should be
scheduled for an individual public hearing in January, 2002.
Community Development Director Brad Collins reviewed a second staff report from an
advisory committee that had been appointed this past spring to review the Municipal Code
for clarity. In the course of that review, the advisory committee raised other issues as well.
The committee's suggested changes were outlined in the staff report.
Commissioner Hewins moved to continue the public hearing to February 13, 2002, 7
p.m. The motion was seconded by Commissioner Schramm and passed unanimously.
Due to the detail, mainly of the advisory committee's suggestions, it was agreed to set a work
session to be held on January 30, 2002, 5:30 p.m.
Commissioner Craver left the meeting for personal reasons at this point (9:45 p.m)
149
Planning Commission Minutes
December 12, 2001
Page 12
COMMUNICATIONS FROM THE PUBLIC
None.
STAFF REPORTS
Director Collins indicated that he had spoken with the Public Works/Utilities Director and
the Parks and Recreation Director as to the possible navigational hazards pointed out earlier
in the summer by Commissioner Schramm. Staff will be working toward trying to discover
whose property the possible hazards are on, who would be responsible for their removal, and
how they would be removed if found to be navigational hazards.
Mr. Collins reminded the Commissioners of the Comprehensive Plan review schedule on
January 23 and February 27, 2002. He also noted that Gary Parks, the planner intended to
be hired for the Associate Planner's position, would not be accepting the position. The
position is being readvertised.
REPORTS OF COMMISSION MEMBERS
Bob Philpott noted that his position is coming up for reappointment in February as is Linda
Nutter's. Linda is not eligible for reappointment at this time. He wondered if he was. Staff
answered that it was assumed that he wished to be reappointed and asked him to confirm that
assumption.
Linda Nutter informed others present that Director Collins had received the Mike Wolfe
Award presented by the American Institute of Certified Planners in September, 2002.
Commissioner Schramm was concerned that although a great deal of time was spent on
November 28' discussing the impending Comprehensive Plan review, not a word was said
about the Lower Elwha S'Klallam Tribe Marina proposal discussed at the City Council
meeting of December 3`a. Since the Planning Commission is the body charged with review
of these types of land use decisions, he was very surprised that the Commission had been
totally left out of the loop in this discussion, particularly since the November 28' Planning
Commission had been pretty detailed and Tim Smith, Economic Development Director, had
been present.
Commissioner Philpott expressed disappointment and surprise that the Commission had not
been informed of the proposal since the Commission spends many hours listening and in
consideration of these types of activities for the City Council.
Commissioner Nutter agreed with the previous concerns and further elaborated on the fact
that the Commission has worked very hard for many years to ensure the public that their
concerns are important and will be heard in their entirety prior to actions being taken. The
action by Council took place after only a few minutes briefing by staff. No one knew about
150
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Planning Commission Minutes
December 1 Z, 2001
Page 13
it so no one could comment or ask questions about the 99 -year lease proposal for additional
public property. She felt it was an insult to the Commission's diligence on the part of the
City Council as the hearing body and was concerned that the trust building that the
Commission is so proud of will be torn down by such actions.
Director Collins responded that these types of actions are not atypical of private projects
when you don't want to provide enough information such that things change in an area
because of the information that is detrimental to the process. He likened the process to the
confidences that must be kept in the private sector when a purchase is pending such that
property prices do not escalate because of a potential proposal.
ADJOURNMENT
The meeting adjourned at 10:15 p.m.
Brad Collin�< cc e
PREPARED BY: S. Roberds
151
inda Nutter, Ch it
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152
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MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
January 9, 2002
7:00 p.m.
ROLL CALL
Members Present: Bob Philpott, Fred Hewins, Linda Nutter, Mary Craver,
Chuck Schramm
Members Excused: Fred Norton, Rick Porter
Staff Present: Sue Roberds
Public Present: Bill Keith, Stevie Gantile
APPROVAL OF MINUTES
Commissioner Philpott noted a correction to the November 28, 2001, minutes. The last
sentence of the second paragraph should read "... Director who would elaborate of on projects that
have been identified..." On page 5, the first sentence should read "which includes things like bicycle
racks" and the third paragraph, first sentence should read "... behind the Carnegie Library has ever
been..." Commissioner Hewins moved to approve the November 28, 2001, minutes as
corrected. The motion was seconded by Commissioner Craver and passed 5 - 0.
Commissioner Philpott noted that in the December 12, 2001, minutes, the maker of the
second to the motion dealing with the Department of Natural Resources Shoreline Substantial
Development Permit needs to be identified along with the outcome of the motion on page 11.
Commissioner Schramm noted under Reports from Commission Members that he would like the
minutes to reflect that "... not a word was said by-staf€ about the Lower Elwha S'Klallam Tribe
Marina proposal discussed at the City Council Meeting..." as he was not indicating that staff
withheld information. Commissioner Philpott moved to approve the December 12, 2001,
minutes with the revisions as noted. The motion was seconded by Commissioner Hewins and
passed 5 - 0.
PUBLIC HEARING:
Chair Nutter indicated that those who testify must affirm that their testimony will be truthful to the
best of their knowledge.
CONDITIONAL USE PERMIT - CUP 02-01- NESKE 1134 Campbell Avenue:
Request for a conditional use permit to allow an accessory residential unit in the RS -
9, Residential Single Family zone.
Commissioner Craver indicated that she has worked as a realtor with Mr. Neske in the past.
Commissioner Nutter stated that a member of the audience has been a student in her classroom.
153
Planning Commission Minutes
January 9, 2001
Page 2
There were no objections to either commissioner remaining to act on the application.
Assistant Planner Sue Roberds presented the Planning Division's staff report recommending
approval of the application with conditions, and responded to questions from the Commission
regarding the site development. In response to Commissioner Schramm, she affirmed that the
Municipal Code does not require a property owner to reside either on a property in the primary unit
or in the accessory residential unit for such a use to be permitted.
Bill Keith, 120 Cliff Robinson Lane, Sequim, Washington, 98382, represented the applicant. In
response to Commissioner Hewins, Mr. Keith stated that the applicant does not currently reside in
the primary residential unit but resides in a portion of the accessory garage/storage unit which was
partially converted some years ago. He believes that Mr. Neske's son will reside in that converted
area when the intended additional conversion is completed. The existing primary residential unit
is being rented. Mr. Keith indicated that he was not aware that the portion of the subject structure
that is within 25 -feet of the rear yard could not be converted to residential use. He believed that
conversion of the remaining area of the existing accessory structure including the proposed two story
residential addition would not exceed 30% of the lot coverage which is the maximum for the zone.
Commissioner Craver asked Mr. Keith if he understands that the Building Department will need to
inspect the existing primary residential unit that will become the accessory unit because the use is
changing. Mr. Keith responded that he understood, and stated that it shouldn't be a problem.
Following continued discussion with Mr. Keith during which considerable confusion as to the
applicant's intention in the development arose, it was determined that a more detailed floor plan
should be reviewed indicating: (1) areas of the proposed accessory residential unit that could/would
be converted to residential occupancy; (2) the residential addition; and (3) the resulting number of
dwelling units on the property.
Stevie Gentile, 1124 Campbell Avenue, resides directly west of the proposed site. She stated that
the existing primary residential structure is rented by three college students with an older gentleman
living in the attic. She expressed concern that the applicant's intention is to develop several rental
units on the property which would be out of context with the type of neighborhood she believed she
was buying into when she recently purchased her home. She is also concerned about the traffic
given the substandard condition of the roadway.
There being no further testimony, Commissioner Schramm moved to continue the public hearing
to the regular February 13, 2002, meeting, 7 p.m., and direct the applicant to submit a detailed
floor plan of the intended remodel/construction identifying specific living areas and setbacks
for that meeting. The motion was seconded by Commissioner Craver and passed 5-0.
COMMUNICATIONS FROM THE PUBLIC
None.
154
Planning Commission Minutes
December 12, 2001
Page 3
STAFF REPORTS
Ms. Roberds reminded the Commission of the special meeting scheduled for January 30, 2002, at
which time proposed administrative amendment would be discussed (from December 10, 2001).
REPORTS OF COMMISSION MEMBERS
Commissioner Schramm stated that a proposed animal control ordinance is being discussed with law
enforcement personnel. A draft should be ready for review within the next two months. He
expressed concern that the accessory residential unit provisions as they are currently written can
result in rental units being developed on single family residential properties for no reason other than
to provide a rental unit. This could significantly affect the single family make up of neighborhoods.
He did not believe that this was the true intent of the allowance. He wished to discuss the issue and
its ramifications further.
Commissioner Nutter asked about the senior apartment structure development at the comer of Front
and Albert Streets. Planner Roberds answered that the development is not active at this time but the
parking variance approved by the Commission will remain valid for the project no matter who
finally completes the development or if it is sold. Ms. Nutter noted that the 2002 American Planning
Association conference is in Chicago this year. She also stated that the City Council had
unanimously accepted Rayonier's proposed easement through the Mill area. Most of the area will
be fenced on one side only. Generally the Waterfront Trail in the area will be about fourteen feet
wide. She mentioned that the inter urisdictional meeting with the County is scheduled for March,
2002. There will be meetings on January 17, 2002, regarding the final design for the Gateway
project, which has been approved. This is the first notice she has ever received regarding the project.
Because her term is expiring this February, 2002, she will no longer be representing the Commission
on the NonMotorized Committee. The Committee has decided to disband as they do not feel that
there has been forward movement on nonmotorized issues within the City. Not much has been
accomplished due to the lack of coordination with City representatives and members of the
Committee have resigned. It is hoped that in the future such a committee will be resurrected and
able to move forward with nonmotorized issues.
ADJOURNMENT
The meetin adjourned at 8:15 p.m.
rad Collins, Secretary
PREPARED BY: S. Roberds
155
Linda Nutter, Chair
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Port Angeles
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l9 ount of $4,575.00
•
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ANGELES SENIOR CENTER
MONTHLYPORT
ACTIVITY REPORT
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Date
December 1
December 5 &
December 5
December 8
December 14
December 20
December 28
Senior Center Community Events
Events
Virginia Mason Christmas Party
13 Clallam County EDC Meetings
Clallam Art League
K Ply Christmas Parry
Olympic Vineyard
Parks & Recreation Lunch
Private Party
Regular Senior Center Users
Senior Nutrition Board
CCSWAB
Soroptimist Jet -set
Virginia Mason
Fine Arts Center
Venture Club
Rhody Society Board Meeting
Non Motorized Meeting
Eckankar
Jazzercise
Community Action
Informal Conversation with Dr. Cohn, Superintendent of Schools
Senior Center Sponsored Events & Programs
Date
Event
December 1
Car vacuuming for Citizens by Girls Scouts
December 4
Home Emergency Planning Today - by Margaret Lawrence
December 4
New Digital Hearing Aids - by Lois Miller
December 5
Easy Holiday Outfits with Sparkle
December 6
Informal Conversation with Dr. Cohn, Superintendent of Schools
December 6
Music for Friends and Neighbors - Fund raiser for Food Bank
December 7
Free Spirit Designs - by Susan Smith
December 1 1
Transit Issues for Low Vision Riders - by Terry Weed
December 14
Senior Center Christmas Open House
December 16
Christmas Jingle Pinochle Tournament
December 28
1 Origami Class
Senior Center Sponsored Health Programs
Weight Training/Stretch
Aerobics
Alzheimer Support Group
Tai Chi
Low Vision Support Group
Foot Care
Bench Stepping
Chair Exercise
Hearing Aid Repairs/Testing
Yoga
Blood Pressure Check
160
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Senior Center Sponsored Educational. Programs
Round Table on Politics
Infinite variety of Music
Computer Classes
Middle East Dancing
Spring Chicken Band
Italian
Investment Group
Computer lab.
Conversational Spanish
Water Color Class
Tap Dance Classes
Creative Writing
Oil Painting —k�
investment Class
Senior Center Sponsored Social & Recreational Programs
Senior Swingers Dance
Pickle ball
Bridge
Golden Agers Club
Paint on Your Own
Pool
Olympic Peninsula Chess Club
Public Relations Committee
At the Movies - Monday video
Cribbage
Pinochle
Coffee Lounge
Bingo
61
Y
r ,fix x
9s
it
U.
T
166
7,614.34 $ 17,640.20 $ 12,402.45 $ 4,719
,
S { [
w nr,
$ 147,391.81 $ 151,014.43 $ 126,959.86 $ 119,493.08
4 3 33 r
THIS MA"> TTH
ZQOI;
W1 2
3 40 6 53
THIS MONTH THIS YEAR
TO DATE
$4,816.89 $46,804.77
162
THIS MONTH
LAST YEAR
LAST YEAR
TO DATE
19I�
$58,535.60
Ground Burials
23
28
26
28
Ground Burial Inurnments
20
17
21
23
Niche Inurnments
9
10
10
13
Entombments
1
1
0
1
Year to Date Totals
55
56
57
63
THIS MONTH THIS YEAR
TO DATE
$4,816.89 $46,804.77
162
THIS MONTH
LAST YEAR
LAST YEAR
TO DATE
$637.00
$58,535.60
•
Parks & Cemetery
Monthly Division Report
December 2001
Accomplishments
Turf Management
Mowing and trimming ALL locations .................................................. 97.5 hours
Turf renovation/Repairs............................................................. 0.0 hours
Equipment repairs and maintenance................................................... 19.0 hours
Total Hours Previous Year: 71.0
Beautification
Total Hours Current Year: 116.5
����♦ Downtown planter maintenance(cleanup water etc.) ........................................ 0.0 hours
����♦ Maintenance of planted areas......................................................... 44.5 hours
Greenhouse, plant maintenance....................................................... 10.0 hours
Tree well cleaning and maintenance................................................... 11.0 hours
IITotal Hours Previous Year: 47.0 Total Hours Current Year: 65.5 I
Amenities
Pier general maintenance............................................................. 9.0 hours.
�����► Floats; repairs to Ediz Hook Floats ..................................................... 65.0 hours
����♦ Washroom servicing, cleaning and general maintenance .................................... 47.5 hours
ill* Park sign maintenance ................................................................ 8.5 hours
Ill* Play equipment maintenance: .......................................................... 0.0 hours
oo* Other: Fences, Pier Octopus planting, ponds and fountain ................................... 81.5 hours
11 Total Hours Previous Year: 91.5 Total Hours Current Year: 211.5
163
Sports Facilities
Field Makeup and Maintenance Oil
Baseball and softball including; Civic, Lincoln, Volunteer, Dry Creek, Shane
and Elks fields..................................................................... 0.0 hours
Soccerfields....................................................................... 0.0 hours
Footballfield....................................................................... 0.0 hours
I'll* Tennis............................................................................ 0.0 hours
un* Field lighting repairs................................................................. 0.0 hours
II Total Hours Previous Year: 0.0 Total Hours Current Year: 0.0 �I
Waterfront Trail
I'll* Bench and memorial installations/maintenance........................................... 229.0 hours
Total Hours Previous Year: 12.5 Total Hours Current Year: 229.0
Building Maintenance
General Maintenance and Repairs
�I
William Shore Pool................................................................ 51.0 hours
Vern Burton Community Center .................................................... 8 1. 0 hours
°* City Hall and Police Dept.......................................................... 153.0 hours
Senior Center...................................................................116.0 hours
II Total Hours Previous Year: 444.0 Total Hours Current Year: 401.0 �I
Civic Complex
City Hall mowing, atrium and planted areas
nu* Atrium; tree and flower bed maintenance ................................................ 6.0 hours ('
II Total Hours Previous Year: 85.5
164
Total Hours Current Year: 6.0
[-I
Parks General Maintenance
Litter pickup from various park locations ..............................................72.0 hours
Park improvements .................................... .........................16.0 hours
�mw Building maintenance; ...................... ....................................... 76.0 hours
Forest Management;............................................................. 172.0 hours
Total Hours Previous Year: 527.5 Total Hours Current Year: 203.5
Special Events
,,,*Other: ............................................................................ 19.5 hours
Ill*
II Total Hours Previous Year: 26.5 Total Hours Current Year: 19.511
Campground
Site cleaning.............................................................. 0.0 hours I
IITotal Hours Previous Year: 0.0 Total Hours Current Year: 0.0 II
Cemetery
Ground burial interments............................................................ 13.5 hours
����♦ Cremation interments................................................................ 0.0 hours
Crypt entombment .............................................. ................... 0.0 hours
Niche inurnments .................................................................. 0.0 hours
Memorial marker settings ............................................................. 6.0 hours
Mowing and trimming............................................................... 2.0 hours
����♦ Building/Chapel cleaning and maintenance .............................................. 87.5 hours
���"► Grave site refilling/regrading.......................................................... 6.5 hours
Customer Service.................................................................. 0.0 hours
IITotal Hours Previous Year: 98.0 Total Hours Current Year: 115.5 �I
•
165
Parks Administration
u* Daily supervision, crew training and safety meetings .................................... .159.01
Total Hours Previous Year: 50.5 Total Hours Current Year: 159.0
Sub Total Hrs Previous Year: 19454.0 Sub Total Hrs Current Year: 19527.0 11
NON Productive Hrs previous year: 650.0 NON Productive Hrs Current Year: 513.0
(Illnesses, doctor/dental, vacations) I I (Illnesses, doctor/dental, vacations)
Total Parks & Cemetery Division Hours:
Previous Year: 2,104.0 Current Year: . 2040.0
•
•
166
Ediz Hook Volunteer Mr. Don Walker- Monthly Report
The following is a report for the month of November, from Volunteer Mr. Don Walker of Port Angeles (one of the
many citizens who provide the city with many hours of valuable volunteer labor). Mr. Walker has for the last
several years volunteered to maintain the "sign" (and immediate area) on the East side of the Ediz Hook restrooms.
Mr. Walker has constructed several wind vanes that you see on top of the Army Corps Reclamation sign, as well as
beautified the area underneath it by installing flowers in a planter area. The following is a summary of his monthly
activities;
• 12/6 Checked sign area. Everything appeared to be in good condition.
• 12/17 Liquid fertilized flowers, cultivated flower bed and weeded, lubricated wind vane. Removed
handicapped sign and arrow(for refinishing).
Cleaned miscellaneous debris from around sign area.
Added several more reddish/gray(40 - 50 lbs.) rocks behind sign at rip -rap boulders.
• 12/24 Painted one coat of blue on "Handicapped" letters and line arrow.
• 12/28 Remounted "handicapped" sign on rest room partition.
Miracid Liquid Fertilizer applied to flowers.
Removed wire supports frames around daisies and pruned to about 8" high.
Took measurements for new 3/4" square wood frames for "Women," "Men," "Rest Rooms"
and "Handicapped" letters.
Painted chain blue.
0 Cleaned general debris from sign area.
11
Note: Checked roof of rest room building. Found to be clean and no structural damage.
167
Total Monthly Maintenance Hours December 2001
#1 Turf Management 116.5 hrs
® #3 Amenities 211.5 hrs.
#5 Waterfront Trail 229 hrs.
#7 Civic Complex 6 hrs.
#9 Special Events 19.5 hrs.
®
#I I Cemetery 115.5 hrs.
#13 Time Loss 513 hrs.
#2 Beautification 65 hrs
. #4 Sports Facilities 0 hrs.
#6 Building Maintenance 401 hrs.
#8 Parks General Maintenance 203.5 hrs.
. #10 Campground 0 hrs.
® #12 Parks Administration 159 hrs.
•
•
Vern Burton Community Center Main Hall Events
December attendance: 4,116
Date
Event I
Attendance
Gym Walker ................... 41
Washington State Department of Personnel
40
December 1 & 2
Olympic Memorial Hospital Auxiliary Christmas Fair
2500
December 5
Jefferson School Holiday Event •
300
December 7
Olympic National Park Christmas Party
135
December 12
OPS Luncheon a
135
December 13
City of P.A. Christmas Party
120
December Is
Olympic Medical Center Christmas Party
500
December 16
Family Holiday Picnic Event
80
December 17
December 17-21
December 31
Blood Drive
Parks & Rec Winter Break Program
Parks & Rec Middle School New Years Dance
200
36
1101
Regular Vern Burton Gym Users
December attendance: 180
Noon Basketball ................ 80
After School Program .................. 96
11
Gym Walker ................... 41
Washington State Department of Personnel
Vern Burton Meeting Room Events
December Attendance: 463
Date
Event
Attendance
December 4
Washington State Department of Personnel
40
December 5
Clallam County Food Handlers Class
35
December 10
Ostomy Support Group
15
December 1 1-12
55 Alive Defensive Driving Class
48
December 15
Olympic Memorial Hospital Christmas Parry
250
December 18
Education Foundation
10
December 18
CPR Class
15
December 19
CPR Class
15
December 19
Clallam County Food Handlers Class
35
169
Vern Burton Meeting Room - Regular Users
December Attendance: 455
Kiwanis ........................
142
Land Trust .......................
25
Transit Union .....................
50
Juan de Fuca Festival ..............
12
Board of Appeals
................... 6
Non -motorized Meeting .............
10
Bike Club ........................
10
After School Program ..............
142
Cal Ripken Youth
Baseball ........... 20
Swim Club ........................
8
Park Board ....................... 10
I Ski Club ..........................
20
169
City Hall Council Chambers - Users
December Attendance: 527
[CityCouncil Meetings .............. 100
DUI Victim's Panel ................. 40
40
oard of Adjustment ............... 12
20
Historical Society Lecture ............
Clallam County Workshops ......... 200
Planning........................
Education Foundation.............. 20
Department of Labor ............... 40
Port Angeles Fire Det .............. 25
Building Association ................ 30
Park & Facility Rentals
Venue
December
Year to Date
Monthly uses
Clubhouse
5
81
Scouts: Each Wednesday
Longhouse
1
43
No monthly uses scheduled
Loomis Building
6
62
4-H 1 S' & e Tues
Scouts: 3`d Tuesday
Fly Fishermen: 1I Monday
Lions Park
o
6
No monthly uses scheduled
Veterans Park
1
16
Veterans Program Last Friday
Conrad Dyar Fountain
4
9
No monthly uses scheduled
I Scheduled City Pier Uses This Month: O Year to Date: 68 1I
Date I Event
Scheduled
LUp Coming Pier Uses/Events
Date Event
Nothing Scheduled
Recreation Division Programs
Square Dance Lessons ... .........
on vacation
Line Dance Lessons ....................... . .. • • ....
on vacation
After School Program:
35 enrolled
Franklin School .....................
25 enrolled
Vern Burton Center ................. ...
3dt -mmax
170
•
•
•
•
•
Parks & Recreation Special Events
December 15-16
Holiday Hoops - Boys & Girls Basketball Tournament
January 19-20
22 Teams; 15 out-of-town
s' event)
December 16
1 Annual Family Holiday Picnic (children/family o
March 9-1 o
65 Participants ••.-
December 17-21
Winter Break Day Camp (Grade School Kids k -5th)
36 children enrolled - •
December 22
Rain Gear Fun Run/Walk •
21 Participants •
December 31
Parks & Rec New Year's Eve Teen Dance l
135 Participants
Upcoming Recreation Programs
Date
Event
January 19-20
Martin Luther King Basketball Tournament
February 16-17
Presidents' Day Tournament
March 9-1 o
Spring Hoopfest
Miscellaneous
Weekly Elementary & Middle School Gym & Field Scheduling for: Soccer, Youth Basketball
171
William
Shore Memorial
Pool
Monthly Attendance/Revenue
Report
December 2001
RECREATION ---
Children
783
896
12,856
12,251
Adult
1,884
1,902
24,158
22,495
Middle School Nite/Kid's Day
20/26
9/20
240/303
123/230
Pool Parties/Participants
11/162
11/236
228/2,283
158/2,005
INSTRUCTION ---
Children
340
557
9,655
11,266
Adults
0
0
112
314
Parent/Child Orientation
0
0
552
514
Pre -School
180
104
3,460
5,665
Water Exercise
283
348
6,114
7,937
School District
538
572
6,945
9,39
Pool Rentals/Classes
408
295
5,720
7,311
Instruction Totals
1,749
1,876
32,558
42,401
.,
POOL OPERATIONS ---
Days Open
30
28
337
358
Hours Open
377.25
384.25
4,575.00
4,818.75
REVENUE ---
Rental: Suits, towels, caps
$169.72
$287.21
$2,924.51
$2,098.36
Admissions
$1,911.52
$2,059.72
$29,036.79
$31,669.07
Lessons
$880.00
$349.00
$48,011.04
$49,629.62
Aerobics
$590.50
$1,042.00
$14,104.86
$15,144.00
Passes
$2,136.37
$1,805.44
$25,850.73
$26,634.16
Showers
$15.28
$11.11
$1,313.52
$1,627.47
Lockers
$119.25
$150.50
$1,976.29
$1,938.4
Pool Rentals
$410.11
$405.48
$8,335.67
$7,320.09
Sales Tax
$3T723
$361.27
$5,511.94
$5,488.94
11
•
William Shore Pool Activities
■ ■ ... a- %L%AM tenni
i Began December 3, 2001
wining Class for Pool Staff
CLUBS AND ORGANIZATIONS
* Port Angeles Swim Club
5:30-7:00 pm Monday thru
Friday
• Port Angeles Diving Club
On vacation
• Port Angeles School District
7:45 am - 8:15 am
Mon, Tues, Thurs, Fri
9:05 am - 9:35 am
Wednesday
1:00 pm - 1:30 pm
Monday thru Friday
3:00 pm - 5:00 pm
Monday thru Friday
December 6
Home Swim Meets
PE Classes —"'
PE Classes
Special Education Class
Boys Swim Team
United States Coast Guard
7:45 - 9:00 am Rescue Swimmer Training Tues & Thurs
RECREATIONAL SWIMMING
December 15 Kid's Day 20 Participants
December 15 Middle School Night 26 Participants
173
•
•
171
74