HomeMy WebLinkAboutAgenda Packet 02/06/2001
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~ OTHER CONSIDERATIONS '"
1. Bilat~f~ Compllafik;igr~~t with
Dep~rt:mept of Healthre:Grqundwater Under
'i ~ I the ,Influence ,.'. ',i" !,:e", J, '"
'12:lJirited Way Contract for 2001 HUman
.' Services Funds
3. Declaration of Historical Significance for
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,Mandate 'Claim "
6'. 'Contract With peniiisiila International
Relations Association establisipng them as
entity representing City regarding Mutsu City
exchanges .
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Action
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PU]lLIC HEARINGstQUASI-JUDICIAL
(7:00 P:M. or soonthenmfter) ,
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Resolution authorizingsnbrrrlssionof CDBG
plamiffig~ri1yblockgTIm{f()iSerenfi)7Hoiise new
facility .
L. INFO~TION , " :
1. City MaJ!Clger's CaleI?:dar& RepoI1<s) {Page 89)
* Community Wark plan {Page 91)
* Council Goasl - Pmject Update I (page 105)
~.Electric, Rate Sta~ (page I O~)
* PropertY Tax LeVYiinformatioil (Page 111)
2: Ben an~'I\1yrtle WalkliI1g Memorial Trust request (page 113)
, 3; HUllWl~'SoCieiyR:ep9ii:c2Odcr"'(Pagc;-119) . " '
4. Parks & RecreationI#>dging;'f~ R,eP9rt: - 4th Qufu"ter 2000Jr~eJ2D
5. Planning Commission Mihutes!;'J~uary 10,2001 (page 123) ,
6. Fire Departmei1tMonthlyReport: - Decemb~r 2000 (P<igelf?L;
7. Parks&,Recreation H~artir1entM911!hlYlteport:- December iOOO'(Page 139)
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M. EXECUTIVE SESSION (As neeaea,ana aeterminea by CityAttor,ney)
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NOTE:HEARINc;~DEVI~sj'AYAILABLE FOR THOSE NEEDING ASSISTANCE
,:'~~~YORITO;DE'FERMINETil\.fE},OFBREAK,.. .
February 6, 2001 ~Poit'Ange1es City COllncil'Meeting .
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1.
l~ORTANGELES
WAS H I N G TON. U.
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CITY OF PORT ANGELES
CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Doyle
Councilman Campbell
Councilmember Erickson
Councilman Hulett
Councilmember McKeown
Councilman Wiggins
Councilman Williams
Staff Present:
Manager Quinn
Attorney Knutson
Clerk Upton
B. Collins
M. Connelly
G. Cutler
D. McKeen
T. Riepe
y. Ziomkowski
III. PLEDGE OF ALLEGIANCE:
Led by:
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February 6, 2001
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l~ORTANGELES
WAS H I N G TON, U. S. A.
City Manager
City Atty. (1)
Planning
City Clerk
Deputy Clerk
Personnel
Cust. Svcs.
Finance
Dir.lMgr.
Police Dept.
Fire Dept.
Light Dept.
Pub. Works (2)
Parks & Rec.
MRSC (1)
PDN (Summary)
Extra Copies
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City of Port Angeles
Ordinance/Resolution Distribution List
City Council Meeting of .j, Q t1A. 1J ~ -'<'4 f.A,.;( DOl
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
February 5, 2001
TO:
City Manager Quinn, Mayor Doyle and City Council
Dan McKeen, Fire Chief O-A _
FROM:
SUBJECT:
Information Only -- An Overview of the Oil Spill From the Tanker Prince William
Sound Into the City's Harbor on January 29,2001
INCIDENT OVERVIEW: On January 29, at approximately 4:30 a.m., oil was discovered on the
deck of the tanker Prince William Sound by an employee. It was estimated that approximately 420
gallons of oil/water mixture had also gone into the Port Angeles harbor. At the time of this incident,
the Prince William Sound was anchored in the Port Angeles harbor waiting on orders to proceed to
discharge its cargo of Alaskan crude oil at Cherry Point located south of Blaine.
After notification of the spill, recovery efforts were managed through a "Unified Command"
structure. The Unified Command consisted of the Alaskan Tanker Company (ATC), the U. S. Coast
Guard, the State of Washington Departments of Ecology and Fish & Wildlife, along with Port
Angeles and Clallam County Emergency Management. All major decisions in managing the spill
were agreed upon by each representative within unified command through a consensus process. This
consensus process was used to ensure that each representative's.interests were taken into account
during all major decisions.
Numerous oil spill response resources were utilized to assist with the spill, including equipment from
Clean Sound, Foss Environmental, and the Marine Spill Response Corporation. In all, the response
included approximately 120 personnel, nine vessels, and 6,000 feet of containment boom. -
During the morning of the spill, an aerial flight over the area reported an observable sheen of oil,
approximately 3,000 feet long and 1,000 feet wide, one mile north of Morse Creek. Due to the
adverse weather conditions (40 - 45 mph winds and heavy seas), oil recovery operations were
temporarily suspended until weather conditions improved.
On January 30, an aerial flight over the area located isolated patches of oil on the water to the east
of Ediz Hook. A number of spill response vessels and workers began aggressive oil recovery efforts
as the weather had improved. E~en though little oil had come ashore, environmentally sensitive areas
in the Port Angeles harbor were boomed to prevent oil from entering these areas should the oil reach
these locations (See attachment A) These environmentally sensitive areas had been pre-identified
as part of the Northwest Area (spill response) Contingency Plan.
City Council
Page 2
February 5, 2001
On January 30, Washington State Department of Fish and Wildlife also activated its bird rescue
program.
By February 1, the efforts to clean up the oil continued, but were beginning to wind down. Aerial
observations indicated that the environmentally sensitive areas were not in danger and the majority
of the oil had been recovered or had dissipated (see attachment B). Most on water oil recovery
operations were suspended as it was determined that no additional oil could be recovered from the
water. A short stretch of shoreline near the U. S. Coast Guard facility was exposed to oil, and clean-
up crews continued to conduct clean-up activities into the early weekend.
INCIDENT CRITIQUE: Overall, I feel that the response and recovery of the January 29 oil spill
was effective in minimizing the effects of the unfortunate spill. The success of the recovery, in part,
can be attributed to the following:
· Preplanning -- preventative measures were initiated as identified in the Geographical
Response plan, in accordance with the Northwest Area Contingency Plan.
. Close proximity of U. S. Coast Guard -- the U. S. Coast Guard was able to provide an
expeditious assessment of the spill with proper subsequent notifications.
· Local oil spill response equipment -- Clean Sound and Marine Spill Response Corporation
both have equipment located in the Port Angeles harbor. Their local knowledge and quick
response time to an incident occurring in the Port Angeles area is significant in providing a
quick recovery to minimize damage.
· Unified command (incident command) using a "consensus" decision making process --
this ensured all interests were not only recognized, but were used in each major decision.
CONCLUSION: Although the response and recovery of the oil spill went well, it does demonstrate
the importance of pre-planning, the availability of local oil spill response equipment, and continued
training (using the incident command structure).
The Fire Department would like to acknowledge both the Alaskan Tanker Company and British
Petroleum for their total cooperation during the spilL Their willingness to provide whatever
resources were needed without question went a long ways towards ensuring the operations success.
I would also like to acknowledge Joe Ciarlo's assistance during the spill. As the Clallam County
Emergency Manager, Joe spent a great deal of time providing local resource information to incident
command. Joe also continually updated the Port Angeles Fire Department, ensuring the availability
of our input if needed.
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Ediz Hook Incident
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Overflight Map
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USE ONLY AS A GENERAL REFERENCE
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:BaRT ANGELES
WASHINGTON, U.S.A
CITY COUNCIL MEMO
DATE:
February 6, 2001
MAYOR DOYLE AND CITY COUNCIL
To:
FROM:
Glenn A. Cutler, Director of Public Works and Utilities
Fiber Optic Backbone Engineering Services
SUBJECT:
Summary: Staff reviewed the qualifications of 6 telecommunications engineering consultants,
interviewed 3 consultants, and recommends Metropolitan Communications Consultants (MCC)
and their subcontractor Lockheed Martin Services, Inc. be retained to complete fiber optic
backbone engineering services. On January 29,2001, the Utility Advisory Committee concurred
with the below recommendation.
Recommendation: Authorize the Mayor to sign the professional services agreement to
retain MCC and authorize completion of stage l.a-c of the scope of work in an amount not
to exceed $166,882 if the business plan verifies the overall feasibility of the fiber optic
backbone.
Backf!round/ Analvsis: On October 17, 2000, the City Council approved a professional services
agreement with Metropolitan Communications Consultants (MCC) for completion of a
telecommunications future needs and interests assessment and a business plan for the fiber optic
backbone. Business planning is underway by MCC and will evaluate the overall feasibility of
the fiber optic backbone. It is anticipated that business planning will be substantially complete
by the end of February 2001. The business plan will include a strategic direction, overview of
the project environment, implementation plan and business analyses. Council also authorized
Staff to proceed with a request for qualifications (RFQ) for engineering services to design the
fiber optic backbone.
Fiber-optic backbone design engineering services
Staff recommends notice to proceed for engineering services be withheld until business planning
verifies overall feasibility. The business plan will likely effect many design requirements such
as location of nodes and stages of distribution. Staff recommends MCC be retained now to
ensure there is not a significant delay in the project timeline which is included as Attachment A.
The proposed scope of work includes engineering services for preparation of the fiber optic
backbone design and distribution to prospective core customers located within close proximity to
the backbone. The proposed scope for distribution design services may change based on the
outcome of the business plan. If Council ultimately decides to construct the fiber optic
backbone, additional scope of work can be negotiated with MCC for construction management
services, engineering for equipment needed to activate the fiber optic backbone, and equipment
installation management services. A copy of the professional services agreement and MCC's
scope of work, schedule, and fees are included as Attachment B.
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City Council Memo
RE: Fiber Optic Backbone Engineering Services
Page 2
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Fiber optic backbone cost estimate
This Staff report requests permission to retain a consultant for design engineering services
identified in the 2001 budget and an expanded 'scope of work. The cost of the proposed design
engineering services is $166,882. The 2001 bl.ldget for design engineering services is $150,000.
The expanded scope recommended includes fiber optic distribution from the backbone to reach
prospective core customers, assistance procuring critical materials (e.g. fiber-optic cable), and
assistance during the construction bidding process. By including distribution to prospective core
customers as part of the fiber optic backbone, economic development impacts would begin to
immediately accrue.
Staff recommends notice to proceed for the scope of work stage 1 be withheld until business
planning verifies overall feasibility. The City will not incur any engineering fees if the business
plan is not approved by the Utility Advisory Committee and the City Council. Negotiation ofthe
scope of work and permission to proceed beyond Stage 1 will be requested later should Council
decide to award a construction contract for the. fiber optic backbone.
The requirements and preliminary estimated cost of construction and activation equipment
beyond stage l.a-c are currently unknown. Beyond Stage l.a-c, construction, activation
equipment, operation and management expenses, updates to the business plan, additional
professional services, and distribution cabling expansions and activation costs are expenses that .
will require additional authorization. Purchase and installation of communications cabling and
equipment (as required inside municipal facilities) will be coordinated with the Information
Technology Division and are not included. It is anticipated the UAC and City Council will reach
decisions mid-year based on the results of the telecommunications future needs- and interests
assessment and cable franchise renewal that will influence the scope of work beyond the 2nd
stage. Funding for professional services, the fiber-optic backbone, and activation equipment are
available within the electric utility fund reserves. A summary of the fiber optic backbone
estimated cost is included as Attachment C.
Consultant Selection Process
Staff solicited engineering services to design the fiber-optic backbone through a request for
qualification (RFQ) selection process, has selected a consulting team, and negotiated the scope
of work and fee. The RFQ was advertised on November 12 and 13,2000 and Statements of
Qualifications (SOQ) were due no later than December 8, 2000. A total of21 consultants
requested the RFQ and 6 responses were received. A Staff team reviewed and rated the SOQ's
and interviewed 3 consultants. In consideration of the SOQ's and consultant interviews, the
Staff team evaluation concluded that the top ranked consulting team was Metropolitan
Communications Consultants and their subcontractor Lockheed Martin Services, Inc. The
consulting team offers high quality engineering services to the City for the fiber optic backbone.
They have the expertise and are available to complete the scope of work within the desired time .
frame.
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Stage 1.a-c - Core Customers
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Stage 2 - E:lpaDSioD to AdditioDal Customers
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Stage J - Citywide E:lpaDSioD
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Attachment B
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF PORT ANGELES
AND
METROPOLITAN COMMUNICATIONS CONSULTANTS
.
RELATING TO:
TELECOMMUNICATIONS NETWORK DEVELOPMENT
THIS AGREEMENT is made and entered into this day of February 2001, by and between
THE CITY OF PORT ANGELES, a non-charter code city of the State of Washington, (hereinafter
called the "CITY") and METROPOLITAN COMMUNICATIONS CONSULTANTS, a
Washington Limited Liability Corporation (hereinafter called the "CONSULTANT").
WHEREAS, the CITY desires to develop the Port Angeles Telecommunications Network, the first
step of which is the preparation of design and construction documents for the City's fiber optic
backbone, and
WHEREAS, the CITY desires to engage the professional services and assistance of a qualified
consulting firm to perform the scope of work as detailed in Exhibits A, B and C, and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the
State of Washington for professional registration and/or other applicable requirements, and
WHEREAS, the CONSULTANT represents that it has the background, experience, and ability to .
perform the required work in accordance with the standards of the profession, and
WHEREAS, the CONSULTANT represents that it will provide qualified personnel and appropriate
facilities necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the terms, conditions,
covenants and agreements set forth below, the parties hereto agree as follows:
I SCOPE OF WORK
The scope of professional . services to be performed and the results to be achieved by the
CONSULTANT shall be as detailed in the attached Exhibit A and shall include all services and
material necessary to accomplish the work. The scope of work includes professional services for
preparation of the fiber optic backbone and core customer drops design, critical materials
identification for advance purchase, assistance during the construction bidding process, construction
phase services, a request for proposal for equipment needed to activate the fiber optic backbone,
assistance during the request for proposal process, and equipment installation construction phase
servIces.
The CITY may review applicable segments of the CONSULTANT'S work product at the designated
milestones set up in the CONSULTANT'S Work Process Control Flow Chart, attached hereto as
Exhibit D. Upon completion of review, the City shall approve the work segment or request revisions .
if the work segment is incomplete or unsatisfactory. If the work segment is not satisfactory, the
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City of Port Angeles
1/31/200 I
CONSULTANT shall make such changes as IIi be.required by the CITY. Such changes shall not
constitute "Extra Work" as related in Section XI of this Agreement.
. The CONSULTANT agrees that all services performed under this Agreement shall be in accordance
with the standards of the profession and in compliance with applicable federal, state and local laws.
The Scope of Work may be amended upon written approval of both parties.
II OWNERSmp OF DOCUMENTS
Upon completion of the work, all documents, exhibits, photographic negatives, or other
presentations of the work shall become the property of the CITY for use without restriction and
without representation as to suitability for reuse by any other party unless specifically verified or
adapted by the CONSULTANT. However, any alteration or reuse of the documents, by the City or
by others acting through or on behalf of the City, will be at the City's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSUL T ANT'S representative shall
be subject to the approval of the CITY.
IV TIME OF PERFORMANCE
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The CONSULTANT may not begin work, and the City ~hall not incur any financial obligations,
until receiving notice to proceed from the City. The workshall be completed in accordance with
the schedule set forth in the attached Exhibit A.
V PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such
payment shall be full compensation for work performed, services rendered, and all labor, materials,
supplies, equipment and incidentals necessary to complete the work.
A. Payment shall be lump sum on the basis of the CONSULTANT'S total budget required as set
fot:th in attached Exhibit A - Scope of Work and Section VI Lump Sum Compensation below.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall
detail the work; shall indicate the specific task. or activity in the Scope of Work to which the
costs are related; shall indicate the percentage completion for each task; and shall indicate the
cumulative total for each task.
C. The CITY shall review the invoices and make payment for the percentage of the project thaf
has been completed less the amounts previously paid.
.
D. The CONSULTANT invoices are due and payable within 30 days of receipt. In the event ofa
disputed billing, only the disputed portion will be withheld from payment.
City of Port Angeles
1/31/2001
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E. Final payment for the balance due to the CONSULTANT will be made upon the completion of
the work and acceptance by the CITY.
F. Payment for "Extra Work" performed under Section XI of this Agreement shall be as agreed to
by the parties in writing.
.
VI LUMP SUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation
under this Agreement, including labor, direct non-salary reimbursable costs and outside services,
shall not exceed the maximum lump sum amounts as shown in attached Exhibit A.
VII EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services under
this Agreement, shall be considered employees of the CONSULTANT only and not of the CITY,
and claims that may arise under the Workman's Compensation Act on behalf of said employees
while so engaged, and any and all claims made by a third party as a consequence of any negligent
act or omission on the part of the CONSULTANT'S employees while so engaged, on any of the
work or services provided to be rendered herein, shall be the sole obligation and responsibility of
the CONSULTANT.
In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY
employee without the City's written consent.
VIII NONDISCRIMINATION
.
The CONSULTANT shall conduct its business in a manner, which assures fair, equal and non-
discriminatory treatment of all persons, without respect to race, creed or national origin, or other
legally protected classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members of
minorities protected by federal equal opportunity/affirmative action requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state or local
. laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory
requirements in hiring and employment practices and assuring the service of 'all persons
without discrimination as to any person's race, color, religion, sex, Vietnam era veteran status,
disabled veteran condition, physical or mental handicap, or national origin.
IX SUBCONTRACTS
A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement
without the written consent of the CITY.
B. The CONSULTANT will be using the firms submitted with its proposal as subcontractors. .
Subcontractors other than those listed shall not be permitted without the written consent of the
CITY.
City of Port Angeles
1/31/2001
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C. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT for
work to be performed purSUaIlt;t(j' a subcontraCtfincluding procurement of materials and
equipment, each potential subconsultant or supplier shall be notified by the CONSULTANT of
Consultant's obligations under this Agreement, including the nondiscrimination requirements.
X CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I above, either party may request
changes in the scope of work. Such changes shall not become part of this Agreement unless and
until mutually agreed upon and incorporated herein by written amendments to this Agreement
executed by both parties.
XI EXTRA WORK
The CITY may desire to have the CONSULTANT perform work or render services in connection
with this project, in addition to the Scope of Work set forth in Exhibit A and minor revisions to
satisfactorily completed work. Such work shall be considered as "Extra Work" and shall be
addressed in a written supplement to this Agreement. The CITY shall not be responsible for paying
for such extra work unless and until the written supplement is executed by both parties.
XII TERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time upon not less than thirty (30) days written
notice to the CONSULTANT. Written notice will be by certified mail sent to the consultant's
designated representative at the address provided by the CONSULTANT.
B. In the event this Agreement is terminated prior to the completion of the work, a final payment
shall be made to the CONSULTANT, which, when added to any payments previously made,
shall compensate the CONSULTANT for the percentage of work completed.
C. In the event this Agreement is terminated prior to completion of the work, documents that are
the property of the CITY pursuant to Section II above, shall be delivered to and received by the
CITY prior to transmittal of final payment to the CONSULTANT.
XIII INDEMNIFICATION/HOLD HARMLESS
The CONSULTANT agrees to indemnify the CITY from any claims, damages, losses, and costs,
including, but not limited to, attorney's fees and litigation costs, arising out of claims by third
parties for property damage and bodily injury, including death, caused solely by the negligence or
willful misconduct of the CONSULTANT, CONSULTANT employees, affiliated corporations,
officers, and subcontractors in connection with the work performed under this Agreement.
The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and costs,
including, but not limited to, attorney's fees and litigation costs, arising out of claims by third
parties for property damage and bodily injury, including death, caused solely by the negligence or
willful misconduct of the CITY, CITY's employees, or agents in. connection with the work
performed under this Agreement.
City of Port Angeles
1/3112001
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If the negligence or willful misconduct of both CONSULTANT and CITY (or a person identified
above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall
be shared between the CONSULTANT and the CITY in proportion to their relative degrees of .
negligence or willful misconduct and the right of indemnity shall apply for such proportion.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages 'arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the CONSULTANT and the
CITY, its officers, officials, employees, and volunteers, the CONSULTANT'S liability hereunder
shall be only to the extent of the CONSULTANT'S negligence. It is further specifically and
expressly understood that the indemnification provided herein constitutes the CONSULTANT'S
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. The parties have mutually negotiated this waiver. The provisions of this section
shall survive the expiration or termination of this Agreement. However, the CONSULTANT
expressly reserves its rights as a third person set forth in RCW 51.24.035.
XIV INSURANCE'
The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the CONSULTANT, its agents, representatives,
employees or subcontractors.
The CONSULTANT shall provide a Certificate of Insurance evidencing:
1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per .
accident for bodily injury and property damage; and,
2. Commercial General Liability insurance written on an occurrence basis with limits no less than
$1,000,000 combined single limit per occurrence and $2,000,000 aggregate 'for personal injury,
bodily injury and property damage. Coverage shall include but not be limited to: blanket
contractual; products/completed operations; broad form property damage; explosion, collapse and
underground (XCU) if applicable; and employer's liability; and,
3. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence.
Any payment of deductible or self-insured retention shall be the sole responsibility of the
CONSULTANT.
The CITY shall be named as an additional insured on the Commercial General Liability insurance
policy, as respects work performed by or on behalf of the Consultant and a copy of the
endorsement naming the CITY as additional insured shall be attached to the Certificate of
Insurance. The CITY reserves the right to review a certified copy of all required insurance policies
in the CONSULTANT'S office.
The CONSULTANT'S insurance shall contain a clause stating that coverage shall apply separately
to each insured against whom claim is made or suit is brought, except with respects to the limits of .
the insurer's liability.
8
City of Port Angeles
1/31/2001
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The CONSULTANT'S insurance shall be pri insurance as respects the CITY, and the CITY
shall be given thirty (30) days prior written notice of any cancellation, suspension or material
change in coverage.
XV APPLICABLE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington, and in the event of dispute the venue of any litigation brought hereunder shall be
Clallam County.
XVI EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior written
or oral understandings, and may only be changed by a written amendment executed by both parties.
The following exhibits are hereby made a part of this Agreement:
Exhibit A - Scope of Work, Project Schedule, Lump Sum Costs
Exhibit B - Scope of Work, Detailed Task Descriptions
Exhibit C - Assumptions and Conditions
Exhibit D - Consultant's Work Process Control Flow Chart (confidential and proprietary, for
internal use only)
In WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year
first written above.
CITY OF PORT ANGELES
MAYOR
METROPOLITAN COMMUNICATIONS CONSULTANTS
PRESIDENT
City of Port Angeles
1/31/2001
9
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APPROVED. AS TO FORM:
CRAIG KNUTSON, CITY ATTORNEY
ATTEST:
BECKY UPTON, CITY CLERK
City of Port Angeles
1/3112001
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Exhibit A . Scope of Work, Project Schedule, Lump Sum Costs
Stage 1 . Backbone & 100 Core Drops Design
Projed 1 a . Backbone and Core Drops, Design
Completion By
begin 03/21/01
Lump Sum Total
Task 1.a.1 Project management 07/13/01 10,000
Task 1.a.2 Design materials, analyses, fieldwork 05/18/01 49,360
Task 1.a.3 Critical materials, material list, quantities & specs 04/16/01 23,190
Task 1.a.4 25% design review with City 04/17/01 1,000
Task 1.a.5 50% design review with City 05/11/01 1,000
Task 1.a:6 90% design review with City 06/18/01 37,420
Task 1.a.7 Construction plans & tech specs 06/29/01 13,050
Task 1.a.8 Design approval 06/29/01 1,000
Task 1.a.9 Contract documents, ready for bidding 07/13/01 5,000
Subtotal, Project 1a 141,020
Projed 1 a . Expenses
ense 1.a.1 Travel/lod in
Subtotal, Project 1a Expenses
07/13/01 11,362
11,362
II 152,382
04/16/01
05/15/01 1,500
05/15/01 4,000
5,500
05/15/01 500
500
6,000
07/13/01
Total, Projed 1a Labor and Expenses
Projed 1 b . Critical Materials, Advance Purchase Assistance
Task 1.b.1 Project management
Task 1.b.2 Critical materials, urchasin assistance
Subtotal, Projed 1b
Project 1 b . Expenses
Expense 1.b.1 Travel/lod in
Subtotal, Project 1b Expenses
Total, Project 1b Labor and Expenses
Project 1c . Backbone & Core Drops, Bidding Process
Task 1.c.1 Project management 09/18/01 1,000
Task 1.c.2 Installation bid call 07/27/01 3,000
Task 1.c.3 Installation bid evaluations, recommendations 09/03/01 3,752
Task 1.c.4 Installation contract awards 09/18/01 incl in 1.c.2, 1.c.3
Subtotal, Project 1c 7,752
Project 1 c . Expenses
ense 1.c.1 Travel/lod in
Subtotal, Project 1c Expenses
09/18/01
748
748
Total, Projed 1c Labor and Expenses
8,500
Total, Project 1a, 1b, 1c Labor and Expenses
166,882
City of Port Angeles
1/3112001
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Exhibit B . Scope of Work, Detail Task Descriptions
Task Name
Task 1.a.l Project management
Task 1.b.l
Task 1.c.l
Task 1.a.2 Design materials, analyses, fieldwork
Task 1.a.4
Task 1.a.5
Task l.a.6
Task 1.a.8
Task 1.a.3
Task La.?
Task l.a.9
Task 1.b.2
Task 1.c.2
25% design review with City
50% design review with City
90% design review with City
Design approval
Critical materials
material list, quantities & specs
Construction plans & technical specs
Installation, contract documents, ready for bidding
Critical materials, purchasing assistance
Installation, bid call
.
Descriptio.
1. Client liason communications
2. Client representation
3. Client requested in-person meetings (up to 2/month)
4. Client reports and project documentation
5. Work planning, team management and administration
6. Work oversight, performance monitoring and quality assurance
7. Work budgets and schedules
8. Prepare and maintain project critical path schedules
1. Review of prior studies, including backbone business plan
2. Applicable city base maps r/w and utility maps
3. Obtain City criteria and design requirements
4. Determination of user services and applications required
5.. Fiber type and count analyses
6. Spedal design situations, e.g. substation connections.
7. Provision for other network interconnections (e.g. Qwest, NoaNet, Clallam Co PUD, etc.)
8. Wireless network interconnections r
9. 'Meet -me' fadlity provisions
10. Field surveys and digital photo log of routes, obstructions, existing other utilities
11. Advise City re make ready pole and new conduit requirements
12. Node site conditions and requirements
1. For each review, following materials will be submitted:
a. Four copies of llx17' drawing sets for City review
b. Electronic pdt format copy of other documents for City review
c. Updated project cost estimate
2. In-person meeting with City as required
3. Modify design documents per review comments
1. Fiber system and route design suffident for quantity take-off
2. Materials purchase document in pdt format ready for City printing
3. Materials cost estimate
4. In-person meeting with City as required
1. Industry standard, City format, BICSI certified, design documents
2. Final submittal, incorporating all City comments will consist of:
a. Camera ready plans for City printing
b. Technical specifications, contract documents in electronic pdt format
c. Typical drop standard detail drawings (2 ea - aerial and underground)
d Updated project cost estimate
3. In-person meeting with Oty as required
I .
1. Provide contacts and assist City in locating and purchasing project optical fiber cable
2. For bidding process, provide consultation and answer questions in bid period
.
Task l.c.3
Task 1 .c.4
Installation bid evaluations, recommendations
Installation contract awards
1. Evaluate bids, provide evaluation report, recommend award
2. Prepare total project construction (TPCC) and total project cost (TPC) report
.
1 2 City of Port Angeles
1/31/2001
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,ji~}1'.:e<I~~~~'li7lf;'i, ~.c 41; ~.. .
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Exhibit C . Assumptions and Conditions
:~;~{1;~~,;
PROJECT TASKS BY cln
The C~y of Port Angeles will provide the following:
1. Base map infonnation including horizontal and vertical control.
2. Utility maps and available as built documents.
3. Provide City cmeria and design requirements
4. Identify all network tennination and demarcation locations at C~y s~es and other user s~e locations.
5. Provide sample contract document from a recent project as a model for this project
6. Prompt review of materials submitted for C~ comment
7. Print the bidding documents including the camera ready plans provided by the Consultant.
BACKBONE CONSTRUCTION PLANS
Consultant's drawings will be produced using AutoCAD 2000 fonnat
1. Standard drawing frame size shall be 11 inches by 17 inches.
2. Plans shall be at a scale of 1 inch equals 200 feet.
3. A preliminary drawing list shall include at a minimum the following sheets:
a. Cover Sheet
b. Location Map, Drawing Index, General Notes
c. Overall Route Map and Drop S~e Index
d. System Logic Diagram
e. Plan Sheets, number as required
f. Drop Site Plans and Details, 1 00 s~es
g. Typical drop standard detail drawings (2 ea - aerial and underground)
h. Standard Details
i. Miscellaneous Details
4. All review and final drawings will be certifed by BICSI/RCDD Designer
City of Port Angeles
1/31/2001
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Attachment C
Fiber optic backbone cost estimate (current request shaded)
A. Professional Services 2000 2001 2002 2003 Total
Telecommunications needs and
interests assessmentl 40,000 40,000
Fiber-optic backbone business
plan (stages 2 & 3 not included)l 35,000 35,000
Fiber-optic backbone and core 152,382
drODS. .desilm services 152,382
Criticalmaterials, advance
purchase 6,000 6,000
Backbone and core drops bidding .. 8,500
.. process 8,500
Professional Services Sub-Total $5,000 $241,882 $246,882
B. Fiber-Optic Infrastructure 2000 2001 2002 2003 Total
Fiber-optic backbone cable
(25 miles/48 strands estimated)l $400,000 $400,000
Fiber-optic distribution cable to
core drops TBD TBD
Fiber-optic backbone installation
(splicing. nodes)l 1,000,000 1,000,000
Fiber-optic distribution TBD
installation TBD
Stage 2 and 3 Fiber-optic cable TBD
and distribution installation TBD TBD
Fiber-Optic Infrastructure $1,400,000
Sub-Total $1,400,000
C. Network Activation
Eauioment 2000 2001 2002 2003 Total
Fiber optic Backbone and core
customers TBD TBD
Stage 2 and 3
(reauirements urJknown) TBD TBD TBD
Network Activation Sub-Total TBD
Sub-Total A. B. and C $5,000 $1,641,882 $1,646,882
5% ContinlZencv $250 $82,094 $82,344
Total Cost Estimate $5,250 $1,723,976 $1,729,226
lpreviously authorized by City Council and included in 2001 budget
1 4 City of Port Angeles
1/31/200 1
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~ORTANG'ELES
WAS H I N G'T'6 N, U.'$: A.
CITY COUNCIL MEMO
DATE:
February 6, 2001
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT:
Contract Acceptance and Release of Retainage for the Tree Trim Contract
[Project 20.11]
Summary: The Asplundh Tree Expert Co. has completed the trimming of trees in power line
rights of way for Project 20.11. The final payment has been made and the total cost of the
contract was $54,993.60. The work has been inspected and accepted as complete.
Recommendation: Accept the project and authorize the release of Asplundh Tree Expert Co.
retain age in the amount of$2,749.68 upon receipt of clearances from Departments of Revenue
and Labor and Industries.
Back2round / Analysis: Asplundh Tree Expert Co. has completed both the spring and fall
trimming of trees along power lines throughout the City as contracted on Project 20.11 in the
final amount of$55,000. The trimming was necessary to keep trees a safe distance from power
lines and to minimize tree caused outages that normally occur during storms.
The contract for Project 20.11 was originally awarded on an hourly basis at prevailing state wage
rates in an amount not to exceed $30,000.00 with an option for an additional trimming at the end
of the growing period. The spring tree trimming performed in April and May 2000 was
completed and approved.
An inspection of the power system in August 2000 indicated a need to trim additional trees in
proximity to power lines in the Fall 2000. Change order #1 to trim these trees at an additional
cost of approximately $25,000 was recommended by staff, authorized by City Council and the
contract was amended. The fall tree trimming was completed during November and December
2000 and has been inspected and approved as complete.
Asplundh has submitted the final invoice for the work which has been approved and paid less the
5% retainage. The total of all invoiced work was $54,993.60. The retainage of$2,749.68 is
being held pending council release and project acceptance in addition to clearances from the
Department of Revenue and the Department of Labor and Industries.
. In subsequent years it is planned to trim once each year in the fall after growth stops.
N:IPWKSILIGHT\ENGRIPROJECTSlCCTREREL.WPD
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~ORTANOELES
WAS H I N G TO N, U.S. A.
CITY CouNciL. MEMO
DA TE:
February 6,2001
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
Tanya O'Neill, Information Technology Manager
SUBJECT:
Free Standing Telecommunications Tower
Summary: A two year lease has been negotiated with Olypen to lease the city owned 110 foot
light pole located at the southeast comer of Civic Field for the purpose of deploying wireless internet
access to certain areas in Port Angeles. Olypen will install a whip-antenna transceiver at the top of
the pole that will coexist with the already existing light structure. As part of this lease negotiation,
the City of Port Angeles will receive internet access (estimated value of$4,056) for the duration of
this lease. Additionally, as part of the agreement, Olypen will donate to the City of Port Angeles,
at no charge, a 68 foot lattice free-standing telecommunications tower and extensions to equal 86
total feet to be used as the city deems appropriate (estimated value of $2,000). This tower will be
placed at 1703 South B Street, Port Angeles (Corp Yard Facility) for the purpose of providing wide-
area network capabilities and communications from the Corp Yard to City Hall and ultimately from
Waste Water Treatment Plant to City Hall.
This lease reflects a monthly charge from the City to Olypen of $2,028 annually for the lease of the
light pole and a monthly charge from Olypen to the City of Port Angeles of $2,028 annually for
internet access services. The lease will begin on February 15,2001 and end on February 15,2003
at which time the lease can be cancelled or renegotiated.
Recommendation: Authorize Mayor Doyle to sign the lease agreement with Olypen for the
use of the city owned 110 foot light pole located at the southeast corner of Civic Field for the
purpose ofinstalling a whip-antenna to deploy wireless internet access to certain areas of Port
Angeles and for the City of Port Angeles to accept internet services at the rate described and
acceptance of the donated 68 foot tower with extensions.
Back~round / Analysis:
1. Olypen to install a transceiver broadband 4ft. whip antenna on already existing 50ft. pole
located at the south-westernmost location of Civic Field. Their purpose is to provide high
quality internet access in an always-available connection. The installation will permit wide
access throughout the city business area. No conditional use permits are required for an
already existing structure.
G:\EXCHANGE\CITYMGR\TOWER. WPD
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2.
Olypen to donate a 68ft free-standing lattice tower and 18ft extension to the City for location
at 1703 S. BStreet (Corp Yard Facility). This tower will provide line-of-site
communications to the E-Street Reservoir providing the City with the ability to develop a
Wide Area Network incorporating remote locations into the already existing City Local Area
Network. The E-Street Reservoir will provide direct line-of-site communications to City Hall
and surrounding areas. ( Building Permit, Variance and SEP A applications submitted)
3. The City will provide wireless services to the city Corp Yard and Senior Center to connect
to the City's internal network within 30 days of installing communications tower. Current
modems (City Hall, Senior Center and Corp Yard) will be eliminated and Internet/Intranet
access will be provided at 30kbs through the city routers and network. This will free up the
telephone lines currently being used for internet use.
This was presented to the Real Estate Committee and the Parks Board and they have recommended
approval.
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Antenna Lease Agreement
THIS ANTENNA LEASE AGREEMENT, herein referred to as "Lease", is made and
entered into this 15th day of February, 2001 by and between the City of Port Angeles, Lessor, herein
referred to as "City", and Olypen, Inc., a Washington corporation, herein referred to as "Lessee."
IT IS HEREBY MUTUALLY AGREED BETWEEN THE PARTIES AS FOLLOWS:
1. PROPERTY. Port Angeles hereby grants a nonexclusive lease to Lessee for space on the
southwesternmost electric utility pole at Civic Field situated in the Townsite of Port Angeles,
Clallam County, Washington, which shall hereafter be called "the Property", provided, however, that
Lessee's use shall be limited to the area as shown on the attached Exhibit A, which shall hereafter
be called "the Area."
2. USE. The use of the Area shall be limited to construction, maintenance, and operation of
an Internet Access Assembly (IAA) facility as described in the attached Exhibit B, together with
associated equipment used by Lessee. Said items shall be considered "the Antenna Facility". Any
other use of said Area shall cancel this Lease Agreement. The City grants Lessee reasonable access
to the Area twenty-four (24) hours a day, seven (7) days a week.
3. TERM. The term of this Lease Agreement shall commence February 15,2001 and shall
run for two (2) years terminating on February 15,2003.
4. RENT. The rental amount shall be $2,028 per year. In lieu of paying this amount, Lessee
shall provide the City a multipurpose communications tower (value of $2,000) to be used at the
City's discretion and wireless internet access at City Hall for the duration ofthis lease at no charge
(value of $4,056).
5. LEASEHOLD EXCISE TAX. The Lessor shall pay, together with annual rent, the
required Washington State leasehold excise tax as set forth in Chapter 82.29A RCW as now or
hereafter amended, which tax is currently 12.84%.
6. TERMINATION.
a. In the event Lessee shall violate any term or condition ofthis Lease and Lessor has given
notice in writing to Lessee to cease the violation and comply with the terms of this Lease and Lessee
has failed to do so within thirty (30) days of such written notice, Lessor may terminate this Lease
and reenter the Property.
b. Lessee may terminate this Lease without cause upon thirty (30) days written notice.
c. Except as otherwise provided herein, this Lease may be terminated, without any penalty
or further liability immediately upon written notice, if the Property or the Antenna Facilities are
destroyed or damaged so as in Lessee's reasonable judgment to substantially and adversely affect
the effective use of the Antenna Facilities. In such event, all rights and obligations of the parties
shall cease as of the date of the damage or destruction, but Lessee shall not be entitled to the
reimbursement of any rent prepaid by Lessee.
d. Lessor's failure to use remedies provided herein shall not constitute a waiver by Lessor.
Antenna Lease Agreement - Page 1 of 6
F:IlEASESlolypen.wpd,F_'.2OO' (1:21pm)
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In the event of termination of this Lease, Lessee shall remove the Antenna Facilities from the
Property within thirty (30) days of termination, except that, at the City's option, ownership of the .
pole or tower shall transfer to the City.
7. INDEMNITY. Lessee shall defend, indemnify, and hold harmless the City, its officers,
agents, employees, and volunteers from any and all claims, costs, lawsuits (including but not limited
to reasonable attorneys fees), damages, actions, or liability whatsoever which may arise from
Lessee's use of the Property, or from the conduct of Lessee's business, or from any activity, work
or thing done, permitted, or suffered by Lessee in or about the Property. The. foregoing promise
shall include, but not be limited to, claims of radio, television, or microwave interference, antitrust
violations and anti-competitive acts, and liability due to falling objects such as antennas or
attachments of equipment and lines on the licensed premises. Lessee shall not be responsible for
the sole negligence or misconduct of the City's agents, officers, employees, and volunteers.
8. INSURANCE. The Lessee shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the Lessee's operation and use of the Property.
A. Minimum Scope of Insurance
Lessee shall obtain insurance of the types described below:
1.
Commercial General Liability insurance shall be written on Insurance
Services office (ISO) occurrence form CB 0001 and shall cover premises
and contractual liability. The City shall be named as an additional insured
on Lessee's Commercial General Liability insurance policy using ISO
Additional Insured-Managers or Lessors of Premises Form CG 20 11 or a
substitute endorsement providing equivalent coverage.
.
2. Property insurance shall be written on an all risk basis.
B. Minimum Amounts of Insurance
Lessee shall maintain the following insurance limits:
1. Commercial General Liability insurance shall be written with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate.
2. Property insurance shall be written covering the full value of Lessee's
property and improvements with no coinsurance provisions.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Commercial General Liability insurance:
1.
The Lessee's insurance coverage shall be primary insurance as respect the
City. Any Insurance, self-insurance, or insurance pool coverage maintained
by the City shall be excess ofthe Lessee's insurance and shall not contribute
with it except for claims and injuries due to the sole negligence or
.
20
Antenna Lease Agreement - Page 2 of 6
F:\LEASESlolypen.wpd,F_ 1.2001 (1""pm)
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misconduct of the City.
2.
The Lessee's insurance shall be endorsed to state that coverage shall not be
canceled, except after thirty (30) days prior written notice by certified mail,
return receipt requested, has been given to the City.
C. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII.
D. Verification of Coverage
Lessee shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Lessee.
E. Waiver of Subrogation
Lessee and Landlord hereby release and discharge each other from all claims, losses and
liabilities arising from or caused by any hazard covered by property insurance on or in
connection with the premises or said building. This release shall apply only to the extent
that such claim, loss or liability is covered by insurance.
9. NOTICE. Any notice required to be given under this Lease shall be deemed given three
(3) days subsequent to deposit of such notice(s), properly addressed, in the United States mail,
postage prepaid, sent by registered or certified mail or a nationally recognized courier service, return
receipt requested.
TO LESSOR: City of Port Angeles
Attn: Information Systems Manager
321 E. 5th Street
P.O. Box 1150
Port Angeles, W A 98362-0217
TO LESSEE: Olypen, Inc.
Attn: Mike Breen
420 E. 8th Street
Port Angeles, W A 98362
10. RESTRICTIONS ON USE.
a. Lessee shall conform to and comply with all applicable laws and regulations of any
public authority affecting the Property, the Area or the Antenna Facility and shall assume any costs
of such compliance, including any fines or penalties.
b. Lessee shall not place any advertising or other signs on the Antenna Facility without the
express written permission of the City, which permission shall not be unreasonably withheld,
conditioned, or delayed for signs required by any regulatory agency.
c. Lessee shall conduct its operations on the Property, including but not limited to
Antenna Lease Agreement - Page 3 of 6
F:ILEASESlolypen.wpd,__,.200' (1;21...)
21
installation, maintenance, and operation of the Antenna Facility, in a manner that does not interfere
with City sponsored or permitted activities at Civic Field.
.
11. INSTALLATION REQUIREMENTS. Lessee shall not make any installations, alterations,
additions, or improvements in the Property except for routine maintenance, without first obtaining
the written consent of the City. Unless exempted by the City's Electrical Inspector, the initial
installation and all alterations, add items, or improvements shall be certified by a designer and "
installed by an electrical contractor acceptable to the Electrical Inspector and shall be subject to the
Electrical Inspector's inspection and approval. Upon completion, one copy of the as-built drawings
shall be provided to the City. Ifanyinstallation, alteration, addition, or improvement is installed
contrary to the Electrical Code, Chapter 14.05 PAMC, or any other applicable requirements, the
Lessee shall promptly and at its sole expense correct the problem. If it is necessary for the City to
do any work on the pole to provide contact space, such work will be done at the Lessee's expense
as the City's crew is available to do so in its regular work schedule, provided that any other schedule
shall be at the overtime rate. All installations, alterations, additions, and improvements shall be at
the sole cost and expense of Lessee. The City will cooperate with Lessee's efforts to obtain utilities,
electrical power, and other services necessary to operate Lessee's Antenna Facility. If Lessee shall
perform work in the Property, Lessee agrees to obtain the City's prior consent and to comply with
all laws, ordinances, rules, and regulations of the City and any other authorized authority. Lessee
shall insure that all work is done from the ground or from a boom and that none of its employees,
contractors, or agents climbs the pole. Lessee shall be liable to the City for any damage or loss
caused by its agents, employees, or representatives to the Property and to any other property owned
by the City.
12. MAINTENANCE AND EMERGENCY REPAIRS.
.
a. Lessee shall at all times maintain all of its facilities and shall keep them in safe condition.
b. If required in the event of an emergency for work on City facilities, the City may transfer
Lessee's facilities to another pole on a temporary basis at the City's expense as necessary to deal
with the emergency.
13. ADDITIONAL RIGHTS TO THE PROPERTY. To the extent space is available and in
compliance with the Electrical Code, Chapter 14.05 P AMC and other applicable requirements, the
City may allow a co-locator to use the Property. Lessee agrees to work in good faith and to
cooperate with all prospective co-locators to locate their facilities on the City's pole, provided that
such co-locator's facilities shall not interfere with Lessee's facilities.
14. UTILITIES AND IMPROVEMENTS. The City has no responsibility for maintenance or
for security for the improvements placed upon the Area by Lessee. Lessee shall have the right to
install private utilities, with the City's consent and at Lessee's expense. Lessee shall provide for the
installation of separate meters for utilities used on the Area.
15. ASSIGNMENT. Lessee shall not assign or transfer this Lease or sublet all or any portion
ofthe Area, without the City's prior written consent, which consent may be withheld or granted at
the City's sole discretion, provided, however, that Lessee may assign or sublet with the City's prior
written consent to any party controlling, controlled by, or under common control with Lessee or to
any party which acquires substantially all of the assets of Lessee. Prior to such assignment, Lessee .
shall give written notice to the City of the names and address of such assignee.
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16. LEGAL MATTERS. In the event of suit to enforce the terms and conditions of this Lease,
venue shall be in the Superior Court'ofClallam€ount}r, Washington law shall apply, and the
prevailing party shall be awarded costs and reasonable attorneys' fees.
17. SUCCESSION. This Lease applies to and binds the heirs, successors, executors,
administrators, and assigns of the parties to this Lease.
18. NON-ATTACHMENT. Lessee shall not cause or allow any lien to attach to the Property.
19. ENTRY. The City, its agents, officers, employees, and volunteers, may enter the Property
at any time for the purpose of conducting inspection for compliance with this Lease or to conduct
other business associated with the operation of the Antenna Facilities.
20. COMPATIBLE USE BY CITY. The City reserves the right to use the Property for purposes
and in a manner that are compatible and do not interfere with Lessee's operation.
21. MISCELLANEOUS.
a. This Lease constitutes the entire agreement and understanding of the parties, and supersedes
all offers, negotiations and other agreements: There are no representations or understandings
of any kind not set forth herein. Any amendments to this Lease must be in writing and
executed by both parties.
b. If any term of this Lease is found to be void or invalid, such invalidity shall not affect the
remaining terms of this lease, which shall continue in full force and effect. The parties shall
agree that if any provisions are deemed not enforceable, they shall be deemed modified to
the extent necessary to make them enforceable.
c. The persons who have executed this Lease, represent and warrant that they are duly
authorized to execute this lease in their individual or representative capacity as indicated.
d. This Lease may be executed in two counterpart copies, each of which shall be deemed an
original, but both of which together shall constitute a single instrument.
LESSOR
City of Port Angeles
LESSEE
Olypen, Inc.
By:
Its:
By:
Its:
STATE OF WASHINGTON
COUNTY OF CLALLAM
)
) ss.
)
On this day of , 2001, before me personally appeared _
, to me known to be the for the
City of Port Angeles, a municipal corporation, that executed the within and foregoing instrument,
Antenna Lease Agreement ~ Page 5 of 6
F:\LEASESlolypen.wpd,_..2OO' (121...)
23
and acknowledged the said instrument to be the free and voluntary act and deed of said municipal
corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was .
authorized to execute said instrument.
GIVEN unto my hand and official seal this _ day of
, 2001.
NOTARY PUBLIC in and for the State of Washington,
residing at:
My commission expires:
STATE OF WASHINGTON )
) ss.
COUNTY OF CLALLAM )
On this day of , 2001, before me personally appeared _
, to me known to be the for
Olypen, Inc., a Washington corporation, that executed the within and foregoing instrument, and
acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute
said instrument.
GIVEN unto my hand and official seal this _ day of
, 2001.
.
NOTARY PUBLIC in and for the State of Washington,
residing at:
My commission expires:
.
24
Antenna Lease Agreement --Page 6 of 6
F:IlEASESlolypen.wpd._,.2OO' (12'...)
.
.
.
DATE:
TO:
FROM:
SUBJECT:
~~;,.,"t:iO }{~"t"~~]";;:~1~H,4~."::'i~. ':'i':~'''i1~;~r';;.;~-t.f~!~t Co,: 'q}~/!i(Y,:\~'
FORTAN~ELES
WAS H I N G TON, U. S. A.
CITY COUNciL MEMO
February 6, 2001
MAYOR DOYLE AND CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities~
Carnegie Library Restoration/ Renovation Project 97-08,
Phase #2, Consultant Contract.
Summary: On November 2, 1999 the City Council authorized a contract with Olympic Design
Works to provide design services (Phase Two) for the Carnegie Library Building. The executed
scope of work (Part One of Phase Two).was for a structural and cost estimate report which was
presented at the March 21,2000 City Colincil meeting. The Part Two of Phase Two scope of
work will be for development of construction plans and specifications as well as construction
contract administration.
Recommendation: Authorize the Mayor to sign the negotiated agreement, in the amount of
$104,267.00, with Olympic Design Works Inc. to provide architectural and engineering
services for Part Two of Phase Two of the Carnegie Library Building
Restoration/Renovation Project .
Back~round I Analysis:
At the November 2, 1999 council meeting, the City Council authorized entering into a contract
with Olympic Design Works to provide design services (part One of Phase Two) and to prepare
plans and contract documents (part Two of Phase Two) for restoration/renovation of the Carnegie
Library Building. After an initial review by the Real Estate Committee and staff, the decision was
reached for Olympic Design Works to separate the project into two parts. The first part was the
structural and cost estimate analysis for a fee of$14,339. Part One was completed and the report
presented to the Council on March 21,2000. Council direction following that meeting was to
pursue a State Historical Grant to assist with funding the restoration/renovation. This application
was not successful. Other sources of funding are being explored and look promising. It's also
anticipated that the Port Angeles Historical Society and the City will submit a joint application
for a State Historical Grant this summer.
25
26
The Part Two of Phase Two contract is for developing construction plans and specifications and .
contract administration to complete the reconstruction of the building. The current estimated cost
for renovation is $910,000 and the restoration is $1,160,000. At the 35% design review, the
Council will be provided the results of the value engineering study and the design options for
renovation compared to restoration. At that time the City Council will be asked to provide
direction for the design team to begin tailoring the project toward either restoration or
renovation.
The negotiated fee for the scope of work, see attached, is $104,267. Funding for this contract is
provided by the approximately $200,000 remaining from the library bond issue.
Attachment: Scope of work
N:\PROJECTS\97-080L\CONSUL T\CCAPROVPHASE2_A.wpd
.
Page 2 of 2
.
.
SYNOPSIS OF SCOPE OF WORK
Olympic Design Works
Port Angeles Ca,megie AlE Proposal
1.
Schematic Design Phase
A. Local fact finding
1) Coordinate with Historical Society
2) Review and assimilate information into project
B. Structural Review(value Engineering)
1) Review building inspection findings with value Engineer
2) Review structural report/retro-fit methodology
C. Measure building and produce record CAD files
1) Determine original building configuration
2) Produce CAD based drawing of configuration
a. Lower and upper floor plan
b. Four exterior elevations
D.
Develop Schematic Design phase cost estimates
1) Estimate cost based on latest information
a. Develop project phase estimate
b. Verify estimates with construction specialists and
preservation professionals
.
E. Refine project schedule
F. Formal post-phase review of project progress
Schematic design fee
$9,460
2. Design Development Phase
A.
Refine CAD files
1. Determine configuration of building components
2. Produce CAD based drawings of original and retro-fit
a. Building and wall sections
b. ADA modified site plan
c. New floor plan and Elevator/Exit Tower
d. Rough-out HV AC and Electrical Plans
.
Page 1 of 4
27
.
B. Finalize options for structural modifications to bring building up to desired
life safety standards.
1. Coordinate Structural engineering
2. Coordinate with Building Official and Value Engineer
C. Study window options
D. Study space planning options
E. Study options for HV AC, Electrical and Building Envelope.
F. Prepare Design Development phase cost estimates
1. Assess phase budget based on planning options
a. Structural, HV AC, Electrical and Building Envelope
b. ADA modifications
c. Space planning
d. Restoration vs. Renovation
G.
Finalize project schedule
.
H. 35% Review and Design Development Report
Design Development Fee
$12,810
3. Contract Document Phase
A. Detail selected options for structural modifications
B. Convert Schematic and Design Development CAD files to Contract.
Documents
1. Produce Structural Drawings
2. Produce contract specifications
C. Develop final cost estimates
D. Conduct complete interdisciplinary constructability review
E. Contract document review and report
Page 2 of 4
.
28
I--U-
.
Contract Document Phase Fee $17,075
4.
Bidding Phase
A. Reproduce and distribute contract documents to bidders
B. Represent Contract Documents during bidding
1. Answer questions during bidding process
2. Issue addenda if required
C. Conduct pre-bid meeting and walk-through
D. Bid opening
Bidding Phase Fee
$2,850
5. Contract Administration
A. Enforce and represent the Contract Documents
B. Process administrative documentation
.
C.
Conduct site inspections and submit reports
D. Wee1dy construction meetings and minutes
E. Create punch lists and project close out procedures
Contract Administration Fee $17.245
F.
Total Architectural Fee
$60,440
6.
Consultant fees
A. Structural Engineer
B.
Civil Engineer
$10,000
$5,500
C.
Mechanical (fire sprinkler bid-design).
$7,800
D.
Electrical
$6,500
.
Page 3 of 4
29
30
E.
F.
G.
H.
I.
J.
Landscape
Total Consultant Fees
.
$1.200
$31,000
Consultant markup @ 10%
Reimbursables(not to excede)
Design Contingency @5%
Total AlE Fee (not to exceed)
$3,100
$5,000
$4,727
$104,267.00
.
N:\PROJECTS\97-080L\CONSUL T\scopesynopsis.wpd
Page 4 of 4
.
.
.
.
CALL TO ORDER-
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
CEREMONIAL
MATTERS!
PROCLAMATIONS:
WORK SESSION:
Telecommunications
Ordinances Workshop
CITY COUNCIL MEETING
Port Angeles, Washington
January 16,2001
Mayor Doyle called the regular meeting of the Port Angeles City Council to order at
6:03 p.m.
Members Present: .
Mayor Doyle, Councilmembers Campbell, Erickson, Hulett,
McKeown, Wiggins, and Williams.
Members Absent:
None.
Staff Present:
Manager Quinn, Attorney Knutson, Clerk Upton, B.
Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe,
Y. Ziomkowski, G. Kenworthy, S. McLain, L. Dunbar, S.
Roberds, and T. Smith.
Advisory Committee
Members Present:
M. Craver, L. Nutter, F. Hewins, F. Norton, and D. Reed.
Public Present:
C. McLain, L. Lee, D. Jacobs, P. Hannah, 1. Pelkey, L.
Kross, H. Elwood, M. Rehn, 1. Ross, B. Roberds, and E.
Marcus.
The Pledge of Allegiance to the Flag was led by Planning CommissionerMary Craver.
None.
Telecommunications Ordinances Workshop: Before opening the work session, Mayor
Doyle inquired as to whether this session constituted a special meeting for those
advisory committee members present this evening. Clerk Upton responded that a
special meeting notice had been prepared for the Utility Advisory Committee, the
Planning Commission, and the Port Angeles Works! Committee. Therefore, Fred
Hewins, Chairman, called the Planning Commission meeting to order. Chairman Dean
Reed called the meeting of the Utility Advisory Committee to order. Other than
Council representatives, there was no one present from the Port Angeles Works!
Committee.
Power Resource Manager Dunbar indicated the presentation this evening was intended
to provide a briefmg on the Telecommunications Ordinances and to answer any
questions. He noted that interim procedures have been enacted so that staff can proceed
to guide a telecommunications organization that may want to work on poles, cables, or
towers. Mr. Dunbar explained the process by which the draft ordinances will be
considered, to include draft application procedures and requirements.
Mr. Dunbar explained that the main element of the draft ordinances is for economic
development, to encourage competition and telecommunications services, improve
- I -
31
CITY COUNCIL MEETING
January 16, 2001
WORK SESSION:
(Cont'd)
Telecommunications
Ordinances Workshop
(Cont'd)
32
right-of-way management, minimize street cuts in town, improve management of utility
poles, and improve the notification process and communication between
telecommunication providers. The ordinances incorporate a non-discriminatory policy
which follows federal laws currently in place.
.
Mr. Dunbar reviewed current ordinances that will be impacted by the adoption of the
new ordinances. He then proceeded to review the draft Wireless Communications
Ordinance, noting that tower and antenna specifics are thoroughly defined. Permitted
zones are allowed in the Ordinance and will be managed by the City. With local zoning
authority, there is a permissive approach taken with regard to the towers. However,
tower height, setbacks, and separation between towers can ~e regulated. By federal law,
there cannot be a prohibition against the placement of towers throughout the City, and
the City cannot preclude a tower from being placed in a residential area for the sole
reason of radio frequency emissions. Mr. Dunbar explained the process to be followed
for the placement of a tower in the City. If an antenna is to be placed on a building
already in place, then a Conditional Use Permit will be required.
Mr. Dunbar proceeded to review the Master Telecommunication Ordinance, noting that
service providers have three months to submit applications for a Master Permit, which
is similar to the wireless applications. There are provisions in the Ordinance related to
safety and emergencies, and the requirements include the submission of engineering
plans and specifications, permit fees, insurance, as well as a security fee. With Right-of-
Way Use Permits, a performance bond for construction is needed. The City takes a lead
role in proposed construction related to telecommunications.
Mr. Dunbar reminded the Council that authorization had been given to an agreement
canceling current pole agreements held with five companies. All notices of cancellation
have been sent out. The City is the majority owner of the poles in the City; future
organizations wanting to attach to the pole would need to apply for consent to do. so. .
The Telecommunications Ordinance affects other ordinances, such as business licenses
and occupation licenses. The proposed Ordinance specifically refers to paging services
and cellular services. Many fees being proposed are either existing or replacing a fee
with a different description. The fees being enacted are essentially intended to recover
costs.
With the remaining time line of the project, the City is in a public comment stage.
Stakeholders have been notified and comments from the public, organizations, and
others are encouraged and appreciated. A target date of April 17, 2001 has been set for
adoption of these ordinances. Mr. Dunbar has asked that any comments be submitted
in writing and addressed to him. He concluded the presentation by welcoming any
additional comments that the Council, the Planning Commission, the Utility Advisory
Committee, or Port Angeles Works! Committee may have.
In the discussion that ensued, Councilman Wiggins expressed interest in knowing the
differences between the County's process and the City's process. Mr. Dunbar explained
that the City has taken a more permissive approach to these regulations. The County
had not included several of the provisions that have been made a part of the City's
proposed regulations. The County also instituted a moratorium while preparing their
regulations. Mayor Doyle noted that Metropolitan Communications Consultants had
helped many other cities in the creation of similar Ordinances. In addition, he directed
attention to the fact that the City had not changed pole rental agreements for 16 years.
Mr. Dunbar clarified there had been more rental agreements in the past, but the actual
rate had not been adjusted for that period of time. Mayor Doyle asked if there was a
maximum and minimum fee associated with the Master Telecommunication Permit, and .
Mr. Dunbar indicated the maximum fee would be $5,000 and the minimum, $500.
- 2-
.
.
.
WORK SESSION:
(Cont'd)
Telecommunications
Ordinances Workshop
(Cont'd)
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDA:
'~~~1jl;~':~~_f~:;'
CITY COUNCIL MEETING
January 16, 2001
~.;...->...:...'.
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Councilman Willialns!queried whether there would be sufficient time to obtain written
comments from the public, particularly because of the importance of these regulations.
Mr. Dptlbar responded that~e,~in parties who would be interested in commenting on
this woulO be the teleconiliitiliications service providers. In that these ordinances
indirectly affect the public, it is not expected there will be a great deal of input.
Planning Director Collins added that there will be two pubic hearings on the proposed
regulations in March and April.
Mayor Doyle welcomed input from those attending on behalf of the advisory
committees. Planning Commissioners Hewins indicated the Planning Commission is
reviewing the wireless tower regulations.
James Ross, Qwest, asked for clarification with regard to the Master Permit process and
whether it gives the City the general authority to locate facilities throughout the City.
It was clarified that the means by which new attachments can be made to utility poles
would be through the right-of-way construction process.
Mayor Doyle thanked Power Resource Manager Dunbar for the presentation, and he
acknowledged the members of the Planning Commission and the Utility Advisory
Committee for their attendance.
Councilmember McKeown advised the Council she had talked to County Assessor
Linda Owings-Rosenburgh about the assessed value of Port Angeles, which is going to
stay even in 2001. Ms. Owings-Rosenburgh expects the assessed value to go down in
2002, because of the businesses that have moved out of town. Councilmember
McKeown asked that the gambling tax issue be placed on the next Council agenda for
review.
Charles McLain, 2002 W. Seventh Street, was present at the Council meeting as a
comnlUnity member, business owner, parent, and President of the School Board. He
asked for the support of the City in the educational community, noting that the Port
Angeles School District ranks high in academics, athletics, and music. The progress
that is made in this community is due to supportive parents and the community. Mr.
McClain asked that a future date be set to honor teachers, administrators, and support
staff. Mr. McLain addressed the upcoming bond election, passage of which he felt
would benefit the entire community, particularly since Jefferson Elementary is a true
community school. By honoring the history of Jefferson and preparing it for the future
of education, there is an opportunity to make a difference in this community and the
education of the children.
Mayor Doyle indicated the Council would research the consideration of making a
special day to honor the educational staff in the school system. In the discussion that
followed, Councilman Wiggins asked if an endorsement of the proposed bond would
be appropriate. Attorney Knutson responded that there is a specific process for
supporting the proposed bond in that the City would be. required to prepare a public
notice stating the City Council was planning to consider a resolution in favor of the
bond issue. This would have to be done as an announced agenda item. Such an agenda
item could not be scheduled until the next Council meeting which is February 6, the
date of the election. Councilmember McKeown commended the School Board and the
Superintendent for how they have prepared this bond issue by cutting costs.
Councilman Williams reviewed proposed legislation being considered to retain those
in the teaching profession.
- 3 -
33
CITY COUNCIL MEETING
January 16, 2001
FINANCE:
Centennial Trail Design
Contract Amendment
PUBLIC HEARINGS -
OTHER:
Availability of and
Potential for Submission
of CDBG Planning Only
Grant
34
1.
Centennial Trail Design Contract Amendment
Mayor Doyle summarized the memorandum submitted by Public Works & Utilities
with regard to approving additional work needed to complete the BiOlOgiCal.
Assessment. City Engineer Kenworthy advised the Council that, last March, the City
was not aware there would be any issues associated with biological assessments.
A biological assessment is needed for any project where federal funds are involved.
Discussion followed as relates to the costs associated with the project design, as well as
costs for the biological assessment. Engineer Kenworthy clarified the original amount
set aside for the biological assessment was approximately $4,000; the anticipated cost
at this time is now closer to $12,000. The biological assessment is intended to serve as
a review of how the City's actions will impact the environment.
Councilman Williams asked if the City should be divided into areas and a biological
assessment completed City-wide in order to avoid the costs of doing singular
assessments. Engineer Kenworthy supported the idea, noting that City staff has been
working with the County in that regard. The City could do a biological assessment,
and the County could do regular maintenance that benefits the project when the City
moves toward construction.
Councilman Campbell moved to authorize the Mayor to sign the Supplemental
Agreement (Amendment No.1) in the additional amount of $8,500.00 to the
current agreement with Zenovic and Associates and further, that the amendment
will increase the total not to exceed fee of the agreement to $46,450.00. The motion
was seconded by Councilman Hulett and carried unanimously.
Availability of and Potential for Submission of CDBG Planning Only Grant .
Mayor Doyle summarized the information submitted by Economic Development
Director Smith with regard to the possible application for a Community Development
Block Grant. Director Smith stated that handouts pertinent to the CDBG program
application were available for the public, such as a handout on the Community
Development Block Grant Program, a summary regarding the CDBG Planning Only
Grant Request process, and an informational sheet on the City of Port Angeles Citizen
Participation Strategy for Seeking and Obtaining Community Development Block Grant
Funds. Director Smith stated that the objectives of the program are principally to
benefit persons of low-income, to prevent or eliminate slums or blight, or to meet urgent
community development needs which pose a serious and immediate threat to public
health or safety.
Mr. Smith continued by stating the CDBG grants have been used for a little more than
$3 Million in projects, such as the Senior Citizens Community Center, planning and
implementation of the Port Angeles Housing Rehabilitation Program, planning for the
Food Bank, and the acquisition of property for the Serenity House Evergreen Village.
Director Smith indicated the Council could conduct the public hearing, which should
be continued to the next Council meeting to provide an opportunity for the public to
come forth with project ideas and comments on future projects. Following the close of
the public hearing, staff plans to introduce a resolution authorizing submission of a
grant with consideration of the testimony received. Director Smith then proceeded to
review in depth the Citizen Participation Strategy handout, to include the various
qualifications needed to benefit the program, the application process, and where to file
grievances. Councilman Hulett inquired as to whether the grant funds are available to
City residents only. Director Smith indicated the Council should be receptive to input .
from all citizens, whether or not they are City residents. He noted that the County had
implemented a housing rehabilitation program similar to that of the City.
- 4-
PUBLIC HEARINGS -
OTHER:
(Cont'd)
.
Availability of and
Potential for Submission
ofCDBG Planning Only
Grant (Cont' d)
.
OTHER
CONSIDERATIONS:
Human Services Funding
.
..~;;~4~~!:;~;;i~'
CITY COUNCIL MEETING
January 16, 2001
,"'.,',-,-,;';"-,,"
';-':;~'1; ,,~
<i.'.'>
Mayor Doyle ope~~~~~e public hearing at 7: 15 p.m.
Dan Jacobs, Director of Serenity House of Clallam County, 871 Medsker Road,
Sequim,informed the Council that Serenity House shelters homeless adults and families
from throughout the County. He proposed replacing the shelter and advised the Council
of the number of individuals served by the shelter, as well as the various services
offered. Mr. Jacobs indicated a pre-application for the Community Grant had been
submitted to Olympia, and he reviewed the summary of needs set forth in the handout.
Mr. Jacobs indicated the size of the building was inadequate, there is dry rot in the
framing, the roof needs to be replaced, and there is a need for updated plumbing and
electrical. A great deal of money has been spent on maintaining the structure, and Mr.
Jacobs felt the building should be replaced. He stressed the fact that the request for a
planning only grant would address the feasibility of building a new shelter.
Mayor Doyle noted that the Port of Port Angeles is the owner of the building, and he
inquired as to whether a new facility would be sited at that location. Mr. Jacobs replied
that the Port had offered Serenity House the control of the location, but Serenity House
is receptive to other options. Mayor Doyle then asked if Serenity House were awarded
the grant, ~ould it fmance the operation of a new facility. Mr. Jacobs responded that
Serenity House has been working with the Low Income Housing Institute through the
State to seek possible funding for that purpose.
Patty Hannah, P.O. Box 937, Port Angeles, Executive Director of United Way, spoke
in support of Mr. Jacobs' proposal. She felt the atmosphere of the Serenity House Adult
Shelter to be very dismal. When there have been efforts for physical maintenance, the
response of the community has not been positive. Serenity House does not own the
building, which is extremely run down. United Way has worked with Serenity House
for almost 20 years, and Ms. Hannah spoke highly of Mr. Jacobs' ability to manage the
Serenity House program. She addressed the community need for a shelter available for
homeless adults, and she urged the"Council to support the proposal for this planning
only grant application.
Mayor Doyle asked whether the Port receives enough money to properly maintain the
building, and Mr. Jacobs responded the rent is approximately $450 per month. The
understanding. between the Port and. Serenity House has been that, due to the low
amount of expected rent, Serenity House will maintain the building. Director Smith
advised the Council he has been impressed with the job Serenity House has done in
working on this project idea. Serenity House approached the City last spring on the
idea of a planning only grant. A great deal of effort has gone into making this plan
successful. Further, Director Smithfelt Serenity House was in a good position for
receiving another grant for construction funds that will be needed.
Councilman Williams queried whether the City could apply for multiple grants, and
Director Smith explained that planning only grants are available for up to $24,000 for
single jurisdictions and $40,000 for a multiple jurisdiction project. There being no
further testimony, Mayor Doyle continued the public hearing to the February 6, 2001,
Council meeting.
3.
Human Services Funding through the United Way
Mayor Doyle summarized the memorandum submitted by Councilmembers McKeown
and Erickson pertaining to the allocation of Human Services funds for 2001.
Councilmember McKeown reviewed the budget request, explaining the proposed
distribution of monies. Mayor Doyle asked about the Boys & Girls Club, which had
been closed, and Councilmember McKeown stated that there was no facility to house
the youth. She noted the Mt. Angeles club has a high level of participation.
Councilman Wiggins asked about the status of the male educator with Family Planning,
- 5 -
35
CITY COUNCIL MEETING
January 16, 2001
Human Services Funding
(Cont'd)
CONSENT AGENDA:
CITY COUNCIL
COMMITTEE
REPORTS:
Break
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
36
and Councilmember McKeown stated there was a male educator for a brief time who
was replaced by a female, thus making the program somewhat less effective.
Councilmember McKeown expressed appreciation to United Way Director Hannah for .
her assistance in the allocation process. By consensus, the Council agreed to the
allocations as recommended.
Brief discussion was held with regard to the purchase of tires for City vehicles from a
business who has relocated to the County. Public Works & Utilities Director Cutler
explained the importance of service associated with the tire purchases. Discussion also
centered around the replacement of garage doors at the Fire Hall.
Councilman Wiggins moved to accept the Consent Agenda to include: 1) City
Council minutes - January 2, 2001 regular meeting and 2) Check Register - January 9,
2001- $1,695,515.44. The motion was seconded by Councilmember McKeown and
carried unanimously.
Councilmembers McKeown, Erickson, and Hulett had no report.
Councilman Williams attended the PRTPO meeting wherein factors such as 1-722
continue to hold up transportation funding. The organization is looking at other
problems that are on the horizon and is beginning to take positions on those issues.
Each jurisdiction is being asked to comment on the recommendations of the Blue
Ribbon Commission. Planning Director Collins added the City has commented on the
recommendations several times, and there is concern with placing another layer in the
process. Additionally, it is uncertain as to who would be controlling the funds coming
into Clallam County.
Councilman Wiggins reported that he, Manager Quinn, and Clerk Upton attended a
meeting of the Hurricane Ridge Public Development Authority this past Saturday. ..
Efforts are proceeding nicely in organizing the PDA.
Councilman Campbell attended a Port Angeles Works! meeting where an excellent
presentation was made on the E-nabled Visions survey. The results of the survey will
be brought to the Council at its February 6 meeting. The new Director of the Olympic
Air Pollution Control Authority has taken fIrm charge of his duties. One item of note
that came out of the OAPCA Board meeting was that utilities who previously separated
themselves from Bonneville and have been unable to obtain Bonneville rates for power
have been installing banks of diesel generators to meet peak requirements. This causes
concerns for air quality.
Mayor Doyle attended the Chamber of Commerce meeting promoting recreation in the
area. Russ Veenema's goal was to look for groups interested in bringing recreation to
Port Angles. There was a meeting with Congressman Dicks to review the Elwha Dam
situation. On January 8th, 14 children and 8 adults visited from Mutsu City, which
included a community dinner. Manager Quinn added that this was a good experience
for all involved. There is an opportunity to have a delegation from Port Angeles visit
Mutsu City as well. Mayor Doyle shared a wooden vase which was presented to the
City by those visiting.
Mayor Doyle recessed the meeting for a break at 8:00 p.m. The meeting reconvened
at 8:13 p.m.
None.
.
-6-
.
.
.
RESOLUTIONS:
Fiber Optic Revised
Purchasing Authority
Resolution No. 2-01
OTHER
CONSIDERATIONS:
Pump Testing Mutual Aid
Agreement
Grant Application for
Carnegie Building
.5;~~~~ijf;~~~~;,~~%~!~0~~{
CITY COUNCIL MEETING
January 16, 2001
Fiber Optic Revis(!dl;urchasing Authority:
Mayor Doyle summarized the memorandum submitted by the Director of Public Works
& Utilities: Director Cutler advised the Council that he was disappointed with the one
bid in that it was 40% above the budgeted amount. Fiber Optic Cable is difficult to
obtain on short notice, thus the need to have the authority to act quickly when it does
become available. Discussion followed on the fact the consultant is to design the
installation of the fiber to be purchased, and Councilman Williams inquired as to the
pricing parameters that would be in place for this purchase. Director Cutler stated the
City is looking for a price that is plus or minus 10% of the estimate. Director Cutler
noted the City was looking into the price and availability of the cable and, upon fmding
the cable, it plans to make a reasonable purchase of the cable in order to start the
project.
Mayor Doyle read the Resolution by title, entitled
RESOLUTION NO. 2-01
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, waiving the competitive bidding process, in accordance
with State law, for the purchase of fiber optic cable due to special
market conditions.
Councilmember McKeown moved to pass the Resolution as read by title. The
motion was seconded by Councilman Wiggins. Attorney Knutson stated that staff
was also asking that the Council grant the City Manager, with the Public Works &
Utilities Director as his alternate, the authority to negotiate and enter into
contracts for the advance purchase of fiber optic cable and, further, to grant the
City Manager, with the Public Works & Utilities Director as his alternate, the
auth9rity to place an order to Jl.~rchase fiber optic cable under a cooperative
purchase agreement. It is intended that, once contracts are executed, the City
Manager, Mayor, and City Council will be promptly notified. Mayor Doyle asked
if this language could be added to the motion, which was agreed to by Councilmembers
McKeown and Wiggins, as the maker and the seconder of the motion. A vote was
taken on the motion, which carried unanimously.
Manager Quinn assured the Council that the City's interest was to obtain the best
possible contract for the City, but only when the plans are appropriately in place.
Mayor Doyle inquired if there was a design consultant working for this process.
Director Cutler stated that the City was in the process of searching for a cQnsultant and
hopes to have a recommendation ready for the next Council meeting.
1.
Pump Testing Mutual Aid Agreement with Fire District #2
Mayor Doyle summarized the memorandum submitted by the Director of Public Works
& Utilities, and Director Cutler explained there was a request from the Fire Chief of
District #2 Clallam County to utilize the wastewater treatment plant for testing
purposes. There is no cost associated with this agreement, and it serves to build a
bridge of cooperation. Councilman CampbeH moved to approve the Interlocal
Agreement with the ClaHam County Rural Fire Protection District No.2 and
authorize the City Manager to sign. Councilman Hulett seconded the motion,
which carried unanimously.
2. Grant Application for the Carnegie Building
Mayor Doyle summarized the memorandum provided by Manager Quinn on the matter
of submitting a revised application to the Walkling Trust. Manager Quinn reminded the
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37
CITY COUNCIL MEETING
January 16, 2001
Grant Application for
Carnegie Building (Cont'd)
38
Council that the City has acquired $650,000 from City Capital Improvement Funds and
is now seeking an additional $200,000 for this project. Manager Quinn reviewed in
detail the funding needs, advising the Council that the Walkling Trust has asked the
City to resubmit a request in the form of a joint application with the Historical Society. .
Manager Quinn stated that this project could move forward in phases, and he reviewed
the possible uses of the building by the Historical Society, which could involve
interactive displays, a retail outlet, toys, interpretive exhibits, and the like. Manager
Quinn pointed out that the submission of a joint application would mean that the City
is moving in the direction of using this building for museum and public purposes as
opposed to leasing or renting it out for private purposes.
Councilmember McKeown noted that the School District and Clallam County were not
going to be part of the project, and she inquired as to why this was the case. Manager
Quinn indicated the County would be asked to assist with the operational costs, but the
School District would not be a partner in the effort. Also, Councilmember McKeown
offered a word of caution as relates to the proposed gift shop, as her experience
indicates these types of shops are not typically successful. Manager Quinn stated that
in the "model museums" that have been researched, there has been a commonality that
the gift shops have served as a source of revenue. This gift shop could. offer the
community a means by which to expand knowledge of their culture and an opportunity
to learn more about the history. Councilmember McKeown spoke in support of the
building being retained for a public purpose.
Councilman Wiggins directed the discussion to the issue of renovation versus
restoration, and Manager Quinn noted there are various funding opportunities because
of this joint effort between the City and the Historical Society. He assured the Council
that, before any contracts are entered into, the matter of renovation and restoration will
be further addressed. Further consideration was given to the need for a spirit of
cooperation between entities because of the operating costs to be incurred. Members .
of the Council expressed the opinion that the City should not be responsible for these
types of expenses, and Manager Quinn felt the County should be approached to share
in this responsibility, as the Museum displays the history of the County.
Councilman Campbell spoke in support of the project, but he expressed a healthy
skepticism that the Historical Society would contribute to the operation of the facility.
He was concerned this responsibility would fall back on the City. In addition, Mayor
Doyle expressed concern about the use of the words restoration as opposed to the
proposed plan of renovation in the Walkling application form. Manager Quinn stated
that the exterior would be restored, and the interior would be renovated. The question
was raised as to whether the Historical Society was still planning on using the Lincoln
School building for museum purposes as well. Manager Quinn stated that the Historical
Society was planning on focusing on the Carnegie Building for the present time and will
resume work on the Lincoln School building in a few years to make it a bigger and
better facility. The Lincoln School site is not as accessible as the Carnegie Building.
Once there is interest generated in the Carnegie building, then attention can be directed
to the Lincoln School. Clarification was sought on the Walkling funding in that City
acceptance of the grant funds would mean the building has been designated for a public
use. Manager Quinn agreed this was correct. He stated the goal is for an agreement to
be in place by May with the Historical Society, to be followed by a budget for the
intended costs of this projects.
Mayor Doyle asked if this was approved by the Council, would there be a determination
as to how much participation would be forthcoming from the County and from the
Historical Society. Manager Quinn stated this was an essential assignment before
operations could proceed. All of the funding that has been put into this project have .
been City funds that have been budgeted. Manager Quinn expressed the hope that any
funds received from the Walkling Trust could serve as the last component of Phase I.
- 8 -
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Grant Application for
Carnegie Building (Cont'd)
PUBLIC HEARINGS -
QUASI-JUDICIAL:
INFORMATION:
City Manager's Report
EXECUTIVE SESSION:
RETURN TO OPEN
SESSION:
ADJOURNMENT:
,~~~)~:t>~~..
,~. .-'
CITY COUNCIL MEETING
January 16, 2001
The Council exp~;~~.e.d the need for a pro forma setting forth the City's financial
obligation in this partnership with the Historical Society and further, that it be made
very clear that the City would not be in the business of operating the Historical Society.
Councilman Williams moved to authorize the City Manager to s~bmit a revised
application to the Walkling Trust in the amount of $200,000. Council member
McKeown seconded the motion, which carried unanimously.
None.
City Manager's Report: Changes were offered to the calendar in the Information
Agenda: The meeting date for the Parks, Recreation & Beautification Conunission has
been changed to January 25, 2001; the Downtown Forward Executive Conunittee will
meet on February 5, 2001; and there will be a special meeting of the Utility Advisory
Committee on January 29, 2~01.
Manager Quinn introduced Marc Connelly, the new Director of Parks & Recreation.
Mayor Doyle welcomed Director Connelly to the City. Director Connelly stated that
the citizens here are most gracious, and he looked forward to a long and rewarding
experience.
Manager Quinn reminded the Council of the A WC Legislative Conference in Olympia,
February 14,2001. Also, Manager Quinn submitted a reminder of the NLC Conference
in Washington, D.C. in March.
The packet also included departmental reports, and Councilman Williams asked about
the Police Department statistics related to an increase in adult arrests. Chief Riepe
explained the new computer system counts one arrest for multiple crimes as two arrests.
Councilman Williams stated that these statistics have a direct affect on the real estate
market and how favorably the town is viewed.
Mayor Doyle asked about the wooden fence that was to be placed along the Rayonier
trail, as referenced in the Planning Commission minutes. Planning Director Collins
stated that this was in reference to potential grant funds available to help put this fence
in place.
The meeting was adjourned to Executive Session at 9:20 p.m. to discuss potential
litigation for approximately 15-20 minutes.
The meeting returned to Open Session at 9:45 p.m.
The meeting was adjourned at 9:45 p.m.
Becky J. Upton, City Clerk
Larry Doyle, Mayor
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I
~ORT ANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
February 06, 2001
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT:
Authorization for Travel & Training Exceeding $1,500 - Terin Gloor
Summary: It is proposed to train a trainer, Terin Gloor, in the use of Primavera Expedition
project management software. The training in San Francisco will provide significant cost and
time savings over on-site training.
Recommendation: Approve travel and training expenses in the amount of $2,500 for Terin
Gloor to attend Primavera Ex edition ro. ect mana ement software trainin .
Backeround / Analysis: The Public Works and Utilities staff currently utilizes Primavera
software (SureTrak) for project schedule control. It is desired to continue to automate and
electronically manage construction projects by integrating various functions associated with
good sound management practices. The 2001 budget identified purchasing of the Expedition
project management software. The Expedition project management software is a comprehensive
tool that will assist in managing many aspects of construction projects such as payments, change
orders, requests for information, correspondence, phone logs, etc. Expedition requires
significant training to ensure that it is used to the maximum extent possible.
The four-day training curriculum is either available on site in Port Angeles or in San Francisco.
The on-site training cost is approximately $7,500. This cost includes travel, salary and per diem
for an instructor to train eight people in one class setting. In addition to the significant cost, it
would take a large number of the engineering staff off line for the four-day period. An alternative
preferred option is to train a trainer. It is proposed to send Terin Gloor, Assistant Civil Engineer,
to the closest Primavera training facility in San Francisco, California. Upon completion of the
four-day training program he will train the remaining staff. The training is identified in the
Public Works and Utilities budget. The estimated total cost for this option is:
Course Fee $1,590
Meals and Lodging $ 660
Air Fare $ 250
Total $2,500
N:\PWKSIENGINEERlgloorICouncil Memo_A.wpd
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'<';.:;
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
February 6, 2001
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT:
Bilateral Compliance Agreement (BCA) with the Washington State Department
of Health addressing groundwater under the influence of surface water (GWl)
Summary:. The City has completed negotiations with the Department of Health (DOH) on a
BCA addressing the GWl designation of the City's municipal water source. The Director of
Public Works and Utilities is authorized to sign the BCA on behalf of the City as authorized at
the City Council July 18, 2000 meeting. The attached BCA is provided for your information.
Recommendation:
For information only - no further action is necessary.
Backeround I Analysis: On April 25, 2000 the DOH designated the City's water supply
source, a Ranney Collector, as Ground Water under the Influence of surface water (GWl). The
City, as required by DOH, submitted an Action Plan on July 21, 2000, under the Environmental
Protection Agency's (EP A) Surface Water Treatment Rule. The Action Plan addressed the steps
that the City will take to bring it into compliance with the Surface Water Treatment Rule.
A draft Bilateral Compliance Agreement (BCA), submitted as part of the Action Plan, was
revised by DOH after their review and further meetings between the City and the DOH Regional
Engineer. The final BCA included changes in the completion dates of certain action items in the
BCA which do not adversely effect the City's ability to meet the requirements ofthe BCA. The
final BCA, however, omits wording allowing the completion dates to be extended if funding is
not obtained by the CitY to accomplish the requirements of the BCA. This wording is no longer
allowed in BCAs, due to revisions in WAC 246-290-Group A Public Water Systems. All other
aspects of the final BCA are unchanged from the draft BCA that was presented to the City
Council in July of last year and submitted to DOH as part of the Action Plan.
The Director of Public Works and Utilities will sign the BCA as authorized by the City Council
ensure that the steps outlined in the BCA are followed and the deadlines met.
Attachment: Bilateral Compliance Agreement
. N:\PROJECTS\20-18 GWI\MEMOS\CC2_06_0Imemo.wpd
43
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S7/....!c C~~-- \.\'.:-.~;~-d:'-,:(~TO!,
~)L::- :'" !v;~~ !T C'~F ht,~\L;
50L.!T:-i\Vf.:Si" Dr:ih'~:!~'~G \V/\TEK ()F'EH..\T:C-
;:471 r:citi..:~ A":'t
F.C-' r.~;.\ ;..',7";:2:: t' t~)j'.'~i:;j;i:_ ~.~
(.;"(}( (;[:,.:.."-0::[;[,; r=A)c (3(;{1) 6b"';'~i~i')5
rr)o F:ela)' .)c; vice: j -SOn-333-r';:j!}.(
BILATERAL COMPLIANCE AGREEMENT BETWEEN
THE CITY OF PORT ANGELES AND
THE WASHINGTON ST ATE DEPARTMENT OF HEALTH
DOCKET #00-02-014
The following compliance agreement is hereby established between the Washington State
Department of Health (hereinafter, Department) and the City of Port Angeles, owner, operator,
and purveyor of Water System, ill #68550M, Group A Community water system in Clallam
County (hereinafter, Purveyor).
Introduction
This Bilateral Compliance Agreement was developed because of the designation of the
Purveyor's primary water source (Ranney Collector, Source SOl) as a Groundwater Under the .
Influence of Surface Water (GWI). The Department acknowledges that the Purveyor will pursue,
in addition to alternative strategies described in the Purveyor's Action Plan, a GWI compliance
strategy based on filtration of water from the existing Elwha Ranney collector. These alternative
strategies will asslplle the Elwha dams are not going to be removed. The Department agrees to
review the Purveyors work product submittals and proposals of this agreement in the context that
the Elwha dams will remain in place and not be removed in the near-term future. The
Department acknowledges that filtration technology of Purveyor's GWI compliance strategy may
not be appropriate if the Elwha dams are removed. If this is the case, the Department shall
inform Purveyor ofthe Department's position on this issue in writing upon final selection by
Purveyor of the filtration technology to be implemented.
The Department acknowledges that the National Park Service is currently planning supply and
treatment facilities for the Purveyor and other Elwha river water users as mitigation for the
proposed removal of the Elwha dams. The Department acknowledges that mitigation treatment
for Purveyor's domestic water system is expected to include filtration technology with
capabilities that meet or exceed those of the filtration technology to be evaluated by Purveyor as
part of this agreement. The Department acknowledges that, at the time of this agreement, the
schedule of Purveyor's GWI compliance activities is similar to the Elwha dam removal schedule
of activities for planning and designing mitigation facilities for the City's domestic and industrial
water systems. Thus, the Department agrees that at some time, depending on the results of
Purveyor's pursuit of filtration and non-filtration GWI-compliance alternatives, it may be
appropriate for Purveyor to discontinue its own pursuit of GWI compliance. This would be done .
44
BILATERAL COMPLIANCE AGREEMENT
Page 1 of 4
ft
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in recognition of the parallel activities being undertaken on its behalf by the National Park
Service that may enable the City to become GWI-compliant.
The Purveyor agrees to:
1. Provide Adequate CT or Treatment to Elwha Heights Water Association: By April 2, 2001,
the Purveyor will have:
. provided adequate CT (2.0 log Giardia inactivation) to customers of Elwha Heights
Water Association; or
. installed approved treatment units on customer connections; or
. removed customers of the Elwha Heights Water Association from the City system.
2. Provide Preliminary Evaluation of Alternatives: By August 1,2001, the Purveyor shall
submit to Department for approval a report summarizing the Purveyor's preliminary
evaluation of filtration alternatives for the City's Ranney Collector (Source SO 1).
3. Provide Testing-Protocol Report: By August 1,2001, the Purveyor shall submit to
Department for approval a report summarizing testing protocol for one or more filtration
technologies.
4. Provide Testinl! of Filtration Alternatives: By March 1,2002, the Purveyor shall have
completed on-site pilot and bench-scale testing and other testing proposed in the Testing
Protocol Report.
5. Provide Testing Report: By July 1,2002, the Purveyor shall submit to the Department a
report summarizing the results ofthe filtration alternative testing.
6. Provide Proiect Report: By July 1,2002, the Purveyor shall submit to the Department a
project report in conformance with WAC 246-290-110 that clearly describes the filtration and
related facilities to be constructed and their location.
7. Provide Design of Filtration Facility: By January 5, 2004, the Purveyor shall submit to the
Department the design, including drawings and specifications, of the filtration and related
facilities to be constructed.
8. Provide Construction of Filtration Facility: By January 23,2006, the Purveyor shall have
completed construction, start-up, and testing of the filtration and related facilities, completed
and submitted the Department's standard construction certification report, and placed the
facilities into service.
The Department agrees to:
1. Compliance with Existing Conditions: See paragraph 1 of the Introduction.
BILATERAL COMPLIANCE AGREEMENT
Page 2 of4 45
2. Respond to Work Product Submittals: The Department shaH review the Purveyor's work
product submittals for the above-listed compliance task items and provide written comment .
of the proposals contained in Purveyor's work product submittals within 60 calendar days of
their submittal. The Department agrees to review the Purveyor's work products soon after
their submittal to the Department to identify results, recommendations, or proposal elements
to which the Department expects to formally disagree with, disapprove, or request
modifications. If such disagreement, disapproval, or modification requests are expected
based on the Department's initial review, the Department agrees to provide written comments
to Purveyor within 30 days of receipt of submittal to ensure adequate time for Purveyor to
make revisions to the submittal and resubmit to the Department for its further review. If
further review by the Department of re-submittals extends beyond 60 days from receipt of an
initial submittal, the Department agrees to grant an extension of the overall schedule for this
agreement by the amount of time taken for review in excess of 60 days.
3. Respond to Other Work Product Submittals: The Department shall review Purveyor's work
product submittals related to its alternative GWI-compliance pursuits as identified in the
Purveyor's Action Plan and other undocumented, unforeseen, alternative GWI-compliance
pursuits, in a timely mann~r the same as described above for work product submittals for
compliance task items listed in this agreement and shall grant overall schedule delays for
extended review time beyond 60 days.
4. Defer Any Enforcement: the Department shall defer any enforcement action on the
Purveyor for regulatory violations associated with the GWI classification as long as the
conditions of this agreement are being met.
.
5. Mediation: The Department shall intercede on behalf of Purveyor with the United States
Environmental Protection Agency (USEP A) for regulatory violations associated with GWI
classification as long as the conditions of this agreement are being met.
6. Renegotiate Agreement (General): The Department agrees to renegotiate the content and
schedule of this agreement if requested by Purveyor because of unforeseen circumstances
that occur that affect Purveyor's GWI-compliance activities.
7. Terminate and Renegotiate Agreement (Approval of Other Alternative): The Department
acknowledges that the Purveyor is evaluating compliance alternatives other than filtration on
a parallel schedule to this agreement. The Department agrees to terminate this agreement.and
renegotiate a new bilateral compliance agreement, if appropriate, if the Department approves
a compliance alternative other than filtration.
8. Elwha Dam Removal Impact: As stated in the Introduction, the Department recognizes the
special circumstances involving the potential removal of the Elwha dams. Therefore, if
appropriate as determined by the Department, the Department will agree to renegotiate this
agreement to closely align the scope and schedule of activities with those of the Elwha dam
removal project.
It is u.nderstood that failure to comply with this agreement without reasons acceptable to the
Department may result in the termination of this agreement and the issuance of a departmental .
46 BILATERAL COMPLIANCE AGREEMENT
Page 30f 4
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'!~;~:~.~':'?;:W:"'~".:",If~i1iW:~'!,~r~"~-.:~~m~,
;/' "~I
order or referral to the USEP A for enforcement. Failure 1,0 comply with a departmental order
may result in the imposition of penalties of up to $5,000 per day, per violation.
All documents or reports required by this agreement, questions about compliance, and requests to
modify this agreement shall be directed to Cheri Paine, Southwest Drinking Water Operations,
PO Box 47823, Olympia, Washington 98504-7823.
Please include the docket number (#00-02-014) in any submittals or correspondence regarding
this BCA.
WASHINGTON STATE
DEP ARTMENT OF HEALTH
CITY OF PORT ANGELES
REPRESENTATIVE
~4
(Signature)
Section Head
(title)
~~ '2712-0(;)0
(date)
(360) 753-5953
(phone)
(Signature)
(title)
(date)
(phone)
BILATERAL COMPLIANCE AGREEMENT
Page4of4 47
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DATE:
To:
FROM:
SUBJECT:
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
February 6, 2001
MA YOR DOYLE AND CITY COUNCIL
Becky 1. Upton, City ClerkiManagement Assistant ~
Contract with United Way for Administration of
City of Port Angeles 2001 Human Services Funds
Summary: As part of the City's budget process, Councilmembers McKeown and Erickson
worked with United Way to determine the recommended level of City funding to various social
service agencies. The City Council has reviewed and approved the itemized list of recommended
allocations, and it is timely to approve a contract with United Way to administer those funds.
Recommendation: That the City Council authorize the Mayor to sign the contract with
United Way for the administration ofthe City's 2001 Human Services funds.
Background / Analysis: Approximately seven years ago, the City contracted with United Way
to administer the City's Human Services funds. United Way will again be administering these funds
in 2001 and, similar to previous agreements, United Way will receive 2% of the distributed funds
as reimbursement for administrative costs.
The level of Human Services funding for 2000 was $149,481, inclusive of the fee to cover
administrative costs. For the year 2001, the total commitment has been increased to $150,000.
49
CONTRACT
THIS CONTRACT is entered into this _ day of
, 200 I, between the City
of Port Angeles, Washington, hereinafter referred to as "City", and United Way of Clallam County,
Washington, hereinafter referred to as "United Way".
REPRESENTATIONS
1. As a code city operating under Title 35 A RCW, the City of Port Angeles has the
legal authority, as set forth in RCW 35A.l1.020, to exercise broad powers in the
rendering oflocal social, recreational, and educational services, hereinafter referred
to as "human services".
2. It is in the public interest for City funds to be expended for human services.
3. United Way is willing and able to allocate, administer, and distribute such human
services on the City's behalf.
AGREEMENTS
NOW, THEREFORE, in consideration of the above representations and the payments,
covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto,
the parties covenant and agree as follows:
1. Scope of Services. United Way shall provide the following services:
A. Annually identify local human service priorities with input and direction
from the City Council;
B. Establish a process for receipt and review of requests to the City for funding
from local human service agencies and organizations, which process shall
include the participation of a City Council member on the United Way
admissions and fund distribution committee and final approval of the
recipient program allocations by the City Council;
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C.
Analyze prop~s~ls received an~ develop recommendations for allocation of
the City's annual human services budget appropriation;
D. Ensure the distribution of funds according to City policy, legal guides and
sound fiscal policy;
E. Maintain separate accounting and auditable fiscal records for City funds;
F. Monitor and provide year-end report to City regarding provision of services
and use of funds to assure that terms are carried out and desired outcomes
achieved.
2. Duration of Contract. The performance of United Way shall be commensurate with
the City's 2001 budget calendar.
3. Compensation and Method of Payment.
A. The City shall reimburse United Way for the services rendered as specified
in Section 1 of this Contract at the rate of two percent of the funds distributed.
B.
The funds shall be transferred from the City to United Way on a quarterly
basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any
accrued interest shall be retained by United Way for subsequent distribution to City-funded human
services agencies.
4. Recordkeeping and Reporting.
United Way will provide quarterly financial reports reflecting agency activities
funded with City appropriations and semi-annual reports showing the agency's success in meeting
established objectives. Each quarterly report will be due within sixty (60) days of the end of the
quarter. Each semi-annual report will be due with the 2nd and 4th quarter reports.
5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify
and save the City harmless from and against any and all claims, damages, losses, and expenses,
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including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services,
materials or supplies in connection with the performance of this Contract or Subcontract thereof.
6. Breach.
A. In the event of either party's material breach of the terms or conditions of this
Contract, the non-breaching party reserves the right to withhold payments or services until corrective
action has been taken or completed. However, the party shall not exercise this right until they have
given written notice of such material breach to the breaching party and ten days have passed since
the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate
this Contact or any other right which State law offers for breach of contract.
B. If either party shall materially breach any of the covenants undertaken herein
or any of the duties imposed upon it by this Contract, such material breach shall entitle the other
party to terminate this Contract, provided that the party desiring to terminate for such cause shall
give the offending party at least twenty days' written notice, specifying the particulars wherein it is
claimed that there has been a violation hereof, and if at the end of such time, the party notified has
not removed the cause of complaint, or remedied the purported violation, then the termination of this
Contract shall be deemed complete.
7. Non-Discrimination. United Way shall conduct its business in a manner which assures
fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national
origin, and, in particular:
A. United Way shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members
of minorities protected by federal equal opportunity/affirmative action requirements; and,
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B.
United Way shall comply \\,ith~ll requirements of applicable federal, state or local laws or
regulations issued pursuant thereto, relating to the establishment of non-discriminatory
requirements in hiring and employment practices and assuring the service of all persons
without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's
status, disabled veteran condition, physical or mental handicap, or national origin.
8. Entire Contract. The parties agree that this Contract is the complete expression of
the terms hereto and any oral representation or understanding not incorporated herein is excluded.
Further, any modification of this Contract shall be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and
year first hereinabove written.
CITY OF PORT ANGELES
UNITED WAY
By:
By:
Title
Larry Doyle
ATTEST:
ATTEST:
Becky 1. Upton, City Clerk
Title:
APPROVED AS TO FORM:
Craig D. Knutson,
City Attorney
F:\AGREEMENTS&CONTRACTS\C99.UW
January 18, 200 I
-4-
53
Exhibit "A"
City of;Port Angeles
Contract with UnitedJ",ay for Administration of
2001 Human Services Funds
I.
'. . ., ;-. "-'~ 1~,lecoml11endation
A~enc~~!,C':~!~!,), ,2O~~/AIl(Jeation ,.1".<
/.'.:~j
.'
Community Action Council
Adult Action Center 6,500 15,000 8,000
Health Care Access 8,000 10,000 10,000
Diversified Resources
Employment Support -7,500 No Request N/A
Transition Youth Program 10,000 10,000
Activities Coordinator 4,500 No Request N/A
".
Family Planning
Clinic Services 1,000 No Request N/A
Male Educator 19,500 No Request N/A
First Step Drop-in Center 13,000 13,000 13,000
.'
Health Families
Exchange Club Center 12,000 25,000 25,000
Safehome/Sexual Assault 13,000 No Request N/A
Lutheran Social Services
Supervised Family Visits 0 1,200 1,200
.
Boys & Girls Club
West Side Club 7,500 Closed N/A
Mt. Angeles Club 13,000 30,000 25,000
Peninsula Community Mental Health
Crisis Line 6,000 8,500 8,500
Charitable Care 5,000 8,500 5,000
Concerned Citizens
DD Access/Advocacy 5,500 No Request N/A
Peninsula Dispute Resolution Center 0 5,000 0
Pro Bono Attorneys 0 3,000 0
Serenity House
Childcare 3,500 5,000 9,800
YMCA
Scholarships 4,500 4,500 0
Teen Scene 16,550 20,000 20,059
ChildcarelDay camp 0 7,0001 11,500
Program Total 141,050 165,700 147,059
United Way Administration Fee @ 2% 2,931 3,314 2,941
TOTAL UNITED WAY 149,481 169,014 150,000
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~ORTANGELES
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
February 6, 2001
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT:
Declaration of Historic and Cultural Significance for Carnegie Library Building
Summary: The City Council by previous actions has supported the preservation of the Carnegie
Library Building. A council designation of historical significance will allow the use of less
stringent energy codes and permit the Building Official to have greater discretion in the
application of codes.
Recommendation: Adopt a motion designating the Carnegie Library building as
"historically significant" to the City of Port Angeles.
Back2round / Analysis: The City Council has supported the preservation of the Carnegie
building for its historic significance to the community. Actions taken by the City Council in the
past have included awarding a contract in January 1999, for the demolition of the 1962 addition
to the Carnegie Library, and a contract for the structural analysis and cost study in July 1999.
However, there has never been any formal declaration of historical significance. If the City
Council were to make such a declaration, on a local level, the Building Official could utilize the
less stringent provisions of the Washington State Historical Building Energy Code section
101.3.2.2. (Memos attached). The cost saving could be significant in our efforts to
restore/renovate the building.
As the City progresses on to the design phase ofthe Carnegie project, it's essential that the
designers have the ability to apply the appropriate codes for a building of this age and
construction type. Such a declaration would make those codes available for use by the designers.
Designation of historical significance doesn't lock the City into an authentic building restoration.
This declaration simply recognizes the historic value of the building and provides for less
restrictive codes to apply to the restoration or renovation of the structure.
It is anticipated that considerable cost savings will result from the use of the Historical Building
Code.
Attachments: Building official Memo
Washington State Energy Code Section 101.3.2.2
N :\PROJECTS\97 -080L \PROJMG1ihistorydec _A. wpd
55
MEMO
DEPARTMENT OF
COMMUNITY
DEVELOPMENT
Brad Collins,
Director
417-4751
Sue Roberds,
Planning Specialist
417-4750
Debra Barnes,
Associate Planner
417-4752
Lou Haehnlen
Building Official
417-4816
Roger Vess
Permit Technician
417-4815
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~ORTANGELES
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WAS H I N G TON, U. S. A.
January 24, 2001
To:
Ron Johnson, Engineering specialiij
Lou Haehnlen, Building Official 0. .
From:
Subject:
Historical Declaration of Carnegie Library
The City Council needs to declare the Carnegie Library of historical value to the City,
this declaration will allow the Building Division to apply Section 101.3.2.2 of the
Washington State Energy Code as it applies to the historical buildings.
Section 101.3.2.2 Historical Building: The Building Official may modify the specific
requirements of this Code for historical buildings and require in lieu thereof alternate
requirements which will result in a reasonable degree of energy efficiency. This
modification may be allowed for those buildings which have been designated as
historically significant by the state or local governing body.
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;';':~;<J :c;;: 'P~1'tY~,Ji~i " ..
WASHINGTON STATE ENERGY CODE
compensate for any deficiencies in the new addition.
Compliance shall be demonstrated by either systems
analysis or component performance calculatio~. The
nonconforming addition and upgraded, existing
occupancy shall have an energy budget or heat loss
which is less than or equal to the unimproved existing
building, with the addition designed to comply with this
Code.
101.3.2.2 Historic Buildings: The building official may
modify the specific requirements of this Code for historic
buildings and require in lieu thereof alternate requirements
which will result in a reasonable degree of energy
efficiency. This modification may be allowed for those
buildings which have been specifically designated as
historically significant by the state or local governing
body, or listed in The National Register of Historic Places
or which have been determined to be eligible for listing.
101.3.2.3 Change of Occupancy or Use: Any Other than
Group R Occupancy which is converted to Group R
Occupancy shall be brought into full compliance with this
Code.
101.3.2.4 Alterations and Repairs: All alterations and
repairs to buildings or portions thereof originally
constructed subject to the requirements of this Code shall
conform to the provisions of this Code without exception.
For all other existing buildings, initial tenant alterations
shall comply with the new construction requirements of
this Code. Other alterations and repairs may be made to
. existing buildings and moved buildings without making
the entire building comply with all of the requirements of
this Code for new buildings, provided the following
requirements are met:
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101.3.2.5 Building Envelope: The result of the alterations
or repairs both:
I. Improves the energy efficiency of the building, and
2. Complies with the overall average thermal
transmittance values of the elements of the exterior
building envelope in Table 5-1 of Chapter 5, or the
nominal R-values and glazing requirements of the
reference case in Tables 6';1 to 6-6 of Chapter 6.
EXCEPTIONS: 1. Untested storm windows may be
installed over existing glazing for an assumed U-factor of
0.90, however, where glass and sash are being replaced
in Group R Occupancy, glazing shall comply with the
appropriate reference case in Tables 6-1 through 6-6.
2. Where the structural elements of the altered
portions of roof/ceiling, wall or floor are not being
replaced, these elements shall be deemed to comply with
this Code if all existing framing cavities which are
exposed during construction are filled to the full depth
with batt insulation or insulation having an equivalent
nominal R-value while, for roof/ceilings, maintaining the
required space for ventilation. Existing walls and floors
without framing cavities need not be insulated. Existing
roofs shall be insulated to the requirements ofthis Code
if:
2
.<-'.';~)., '~t~,~\~(1.i,S~.:;;::';!
a. The roof is uninsulated or insulation is removed to
the level of the sheathing, or
b. All insulation in the roof/ceiling was previously
installed exterior to the sheathing or nonexistent.
101.3.2.6 Building Mechanical Systems: Those parts of
systems which are altered or replaced shall comply with
Section 503 of this Code.
101.3.2.7 Service Water Heating: Those parts of systems
which are altered or replaced shall comply with Section
504 of this Code.
101.3.2.8: Reserved
101.3.3 Mixed Occupancy: When a building houses more
than one occupancy, each portion of the building shall
conform to the requirements for the occupancy housed
therein. Where approved by the building official, where
minor accessory uses do not occupy more than 10% of the
area of any floor of a building, the major use may be
considered the building occupancy.
101.4 Amendments By Local Government: Except as
provided in RCW 19.27A.020(7), this Code shall be the
maximum and minimum energy code for Group R
Occupancies in each town, city and county, no later than
July 1, 1991.
SECTION 102 - MATERIALS AND EQUIPMENT
102.1 Identification: All materials and equipment shall be
identified in order to show compliance with this Code.
102.2 Maintenance Infonnation: Required regular
maintenance actions shall be clearly stated and
incorporated on a readily accessible label. Such label may
be limited to identifying, by title or publication number,
the operation and maintenance manual for that particular
model and type of product. Maintenance instructions shall
be furnished for any equipment which requires preventive
maintenance for efficient operation.
SECTION 103 - AL TERNA TE MA TERIALS--
METHOD OF CONSTRUCTION. DESIGN OR
INSULATING SYSTEMS
The provisions of this Code are not intended to prevent
the use of any material, method of construction, design or
insulating system not specifically prescribed herein,
provided that such construction, design or insulating
system bas been approved by the building official as
meeting the intent of this Code. The building official may
approve any such alternate provided he finds the proposed
alternate meets or exceeds the provisions of this Code and
that the material, method, design or work offered is for
the purpose intended, at least the equivalent of that
prescribed in this Code, in quality, strength, effectiveness,
fire-resistance, durability, safety and efficient use and
Effective 7/01/98
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FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
FEBRUARY 6, 2001
To:
MAYOR DOYLE AND CITY COUNCIL
Marc connell~Recreation Director
FROM:
SUBJECT:
FAIR BOARD APPOINTMENT
Summary: The City has been asked to appoint a resident to fill a vacancy on the Clallam County
Fair Board.
Recommendation: That the City Council pass a motion recommending to the Clallam County
Commissioners that Ann Leonard be appointed as the City representative to the Fair Board.
Back2round I Analysis: As of January 30,2001 there were two vacancies on the Clallam County
Fair Board including one to be filled as a representative ofthe City. The City received one application
to fill this vacancy. I interviewed Ann Leonard January 29, 2001. Ms. Leonard has had extensive
experience with the Clallam County Fair as a resident and participant. Her primary interest in
serving on the Board is to represent the City and assist in ensuring that the facilities are improved and
well maintained. The Clallam County Fair Board is a 15 member board consisting of individuals
representing various interests. Boardmembers serve four year terms. The representatives serving on
the Fair Board are established by County ordinance and include:
. City of Port Angeles . County Cooperative . Community of Forks
Extension
. Communities of . Port Angeles . Grange
Sequim and Chamber of
Dungeness Commerce
. Homemakers . Garden Clubs . 4-H Homemakers
. Livestock . Small animals . GemlMineralsl Arts
. At Large (2 members) . Horse Groups
I have attached Ms. Leonard's application and the Fair Board's mission, goals and objectives and the
establishing County ordinance for your review. The Fair Board meets the first Wednesday of the
month beginning at 7 p.m. at the fair kitchen.
59
~..
FAIR ADVISORY CC.UfMlTrEE
Please pdnt in ink C;lr type.
APPUCATTON FOR APPOINTMENT
Name:
~.... A ~ J
:1.t U~n ",_~#.f:J~t2r-~
J C~a' ?J ((J I?~' OL.4.~ ~
S1:reet/P.O. Box '
.
~r f a /f'U1 t '~.5 ti) ().... ~ '~L ~-
. City I Zip Code
Address:
Voting Precinct _.
..
Telephone: -<<~C?-(J 77 ?(home)
Commissioner District No.:
lengtl,. of residenc~' in Clallam County:
J./ d ~.. _J t ( (work)
L ~(/ YE'ors
(message)
Beginning with your current employer, please liSt your work experience, including the name of the company,
location. job respcpsibilitY. and years worked.
.. i:' ..' .: ............. :. .'
Job ResponSibilit~a Employer City/State # of Years
li1.al'1e.~J ~PmJn. ~ ~
JJatl.l't'J f7Jy.t7j!J~ a,p. ('{aj/q.f4:J ~&.I~ i'1)..-t~IP' ~ li)1L '~
OlJ~ ~-eJd..flr- . __ 1)...:' J.. (J~. _ I ~ J
t~..fi1J;.l ~ ~"""4 I ID_ "7
'e~. _ r rDrf ((""eLl,.,. , WIi ~ 10
Q..cc.,u,..n; (%.1-\.",," """:"') 1.. ()/JA L i /l L
g::::.r;:n;~;'YJ IS-1 ~DE ~'6.~"5. WA ..,
~JqlJqm .(]~- 'h'fs. f ~(u,'t:~ b,..r ~ohl,,-~ ,W~ S
Previous volunteer and advisory boa~d experience:
.
'B~ S,.....4:I::::jrA^~ /lOU.D4rd . S..L~ /rr~,~
--5..~"-'-J ~ A~iJA.l, - Ci!a ~ \ VI" 1 J!) I!II~.D'
'tOhL~O"':- ~o-r- U;ftl\, %,-1 - IlL.
1
e
g
Reason for seekinl:1 this advisory board appoinbnent and what you hope to accomplish if appointed:
~ ilk U;~a ~l~.''''-, h~ ."f-Q. ~ ~.......J}J.
~ .u..> J11' u/4 ~ D~ - ~ ~JJ-r /'l'rJ. OI"'LJ A~ ..J.-~' .
, - ,
tLLa.-I14-.~ (!" p<.~l2 h ,...~ :€ u~"t. no iJ roe.. .
Please list three p~:rsonal references, excluding relafures:
I Name Address/Phone Relationship ~ I
:r...A. .. ~U~~ n\.L O~&L"I rs....atlt,.r~IL'/4JS:J-~ 11"/ -frt~
-:po....) \ c.ltlC~r'9l4J.D V&~IIl"'. 3~ ~ttr.... ~ .I'-"<).,.r-t.. ~ /, ~. ..fr.......
1)J~~ )(~~tik,.", Cri""'&~ ~ 1301 i ld~~ /151-'39$-.~
60 M;\BOARDS\APPUCAn:'NS\FAlR.OOC
11/19/97 .
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(iI
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FAIR ADVISORY C(j~'/Irf1TTEE
Please print in ink C!I" type.
APPUCATlON FOR APPOINTMENT
Add any additional i :1formation you thhlk will help the tomrrli~sioners in their review of your application.
., '. 9 .J
';41-~~-, ,I.. -~, ~ a-I L'-n-.J ~ f) yc-' 0-,
tl.<.LAI"YJ my "L.'''~~r ~'k ;r-----< J../.Y
AJ',u. A'::-~ e X ::z .:/~ ~ ~ ~
Vc.. ~ ~.,~- . .~ - . ~- . . .y., d.. L .
w
,.' ,--',-'_. :---"" , ,>{"---",
. . ...:..::~:~:.:. :-:::":":::~"::':':::':">. :~::::: ,"',:":::':' ";.':......;': :'.: . .:' ....::.... : '; :".~ .:':......~....
Signed:
-=;f: /?~~ - ~ ~ --'
I~ - 19.. r:!f/Ct'7n
Date Submitted;
Thank' yot' for taking the time to volunteer for the benefit of Clallam County. If you have any
questions, please contact the Clallam County Commissioners' Office, 417-2233.
If you find the abovl~ insufficient, please uttlize 'the back of the sheet or a separate sheet. Also, cover letters
and any additional information you wish to submit will be welcome.
r
NOTE: The informc-'jon provided in this application is subject to public disclosure pursuant to RCW 42.17.
M;\BOARDS\APPUCA TICI' ~S\FAJR.DOC
2
11/19/97
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62
CHAPTER 1
CLALLAM COUNTY FAIR BOARD ..,-
CLALLAM COUNTY PARKS, FAIR. AND BUILDING MAINTENANCE OEPARTMENT
FAIRGROUNDS MISSION, GOALS. AND OBJEC'nVES
PREAMBLE
The purpose for stating mission. goals and objectives is to estabrlSh a framewortc for operating
the Fairgrounds programs and facilities in 'an equitable consistent fashion toward a common
direction.
MISSION
Provide fun,' educational, agricultural and entertaining fair and other events while maximizing the
year-round use of Fairgrounds facirlties.
GOALS
· Put on a top quality agricultural and educational fair in August.
· Improve the quality of Fairground facilities and grounds.
· Develop policies and procedures that promote consistent, equitable use of the grounds and
facilities while considering the future need to become less dependent on tax dollars for .
support.
· Maintain professional staffing and encourage continuing training for them.
"
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· Optimize Fair Advisory Board assistance in the oversH opeiations of facilities, programs. and
major events.
· DevelOp strong community involvement including volunteerism and sponsorship of events.
· Utilize the Fairgrounds to promote area tourism.
· Expand off-season uses of facilities when cost effective and when they provide a community
service or special event.
Chapter 1, Page 1
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SHORT TERM OBJECTIVES .,
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· Be prOactive irl'~ State's effort to review pari-mutuel funding for ~;:fclirs.
· .lmprove and diversify the annual Fair event so that it has new features" and becomes more
exciting each.Year. ... .. .
· Improve the grounds, making them more park like. and continue to work on scheduled
faa1ity repair and maintenance work list projects so the Fairgrounds becomes a more
attractive and functional facility.
· Develop and implement a master plan for facility and program development and
improvement
· Continue to improve committee involvement in organizing and improving major Fair functions
such as the rodeo. entertainment. parking and security, exhibit evaluations, log show, kids
day, advertising, etc.
· Encourage Fair visitors to have more fun by providing continuous walk around entertainers.
quality sman stage shows, and arena events suitable for all ages.
· Encourage more exhibitors to show their aafts. animals. art., agricultural wares. etc.
INTERMEDIATE TERM OBJECnVES
.
· Hire marketing consultant to work with committee to put together a focused marketing plan
for Fair and off-season events.
· " Implement a plan to secure additional fair sponsorships for special programs during the fair.
· Develop more private/pubic partnership events.
"
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· . Promote the full 12 RV raUies we are aHowed by city zoning as a means to produce revenue
for the department and encourage area tourism as a public benefit
LONG TERM OBJEcnvES
· Make capital improvements identified in the Fairgrounds master plan so that the fun potential
for use of the Fairgrounds is obtained.
· Improve overall appearance of facifities and grounds to encourage use of facilities and also
keep people interested in the annual Fair event
· Organize and implement one additional major two-day event or festival to be run by the Fair
Board and improved upon each year. .
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Chaplet " Page 2
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.Lf -v ·
ORDINANCE NO.
tillJ
. 1991
An ordinance creacing a FaLr Advisory Board
and defining its powers.
.
BE IT ORDAINED BY THE CLALLAM COUNTY BOARD OF COMMISSIONERS:
Chapter 23.05
FAIR ADVISORY BOARD
Sections:
23.05.010
23.05.020
23.05.030
23.05.040
23.05.050
23.05.060
23.05.070
Purpose
Creation of Fai~ Advisory Board
Membership of Fair Advisory Board
Removal of Advisory Board Members
Powers of Advisory Board
SuperviSion
Fair Fund
C.C.C. 23.05.010. Purpose. Ie is tbe declared purpose of this ordinance
to change management of the Clallam County Fair and Fairgrounds from manage-
ment by the "Clallam County Fair Association.', a non-profit corporation, to
direct county management under the Clallam County Parks, Recreation and '"Fair'"
Department. It is also a declared purpose of this ordinance to establish a
Clallam County Fair Advisory Board and to define its roles and responsibili-
ties.
C.C.C. 23~OS.020 Creation of Fair Advisory Board. There is hereby
created a Fair Advisory Board of Clallam County, Yasbington, to assist the
county in planning, developing, organizing and operating theClallam County
. Fair and fairgrounds. Such board shall consist of 15 members. Kembers of ehe
board shall be appointed by the Board of Commissioners to serve without com-
pensation.
.
C.C.C. 23.05.030 Membersbip. The board members shall be Clallam County
residents and be representative of organizations of Clallam County. specific
geographic areas, or be individuals with interest in the Clallam County Fair
and fairgrounds. The initial Fair Advisory Board positions shall consist of
. ehe following:
Boaed Kember
RepresentatLve from
1> I2..ESc,.J.. (J" 50- -fo; rt\ !I
InX:ember
o ed
or ..,.
Initial Term
Expires
(1)
~(l)
(1)
(1)
(1)
(1)
(1)
County Cooperative Exten.
City of Port. Angeles
Community of Forks
Communities of Sequim
and Dungeness
Port Angeles Chamber of
Grange
Homemakers
C..u"T. s 8e.'" ~
,-If"'ClhJT)
'Pi\: &. ~.. +ClI c L
t; ;,." a I&. .......e. 4"'~ n....
Com. 0J.tw L. ~ 4i' ff /tI S4>'I
r.ac ec.,.T C.L~Lt:.
(. vA CA ;v-r)
Jan.
Jan_
Jan.
Jan.
1992
1993
1994
.
64
~{:i:~f;('r~:~wr0-11',~~,-'li lWi4,;:f: ';-~'~~;~~(:,;>,:%'t:~,~ff'-::, ";%~~: ':::d",,',"J>'
.
(1) Garden Clubs
(l) 4-H Homemakers
(1) Llveseock
(1) Small animals
(1) Horse groups
(1) Gem/Mineral/Arts
(2) At large
>''-'c:'L_:':,:::'''':':
f;'.,;~tr'
t4 eL e N;"il1'~.c.. Co t\'t.4-AJ
fV\ l\ 11" S DW;lt&.OS
V.'(t.(;,'''':1f "ANGt! Y
t>~.~~J 8Q: L. "'f,L,.(
::T'AIloJ I...ipp"I'J ~......
c.. 0 w .. 6 C (II""! ., ~ If-
I:~.ro c. (....,.t..$c.1J
OON ~cl w- ......5
Ja .
Jan.
Jan.
Jan.
Jan.
Jan.
Jan.
Jan.
1995
1992
. 199J
1994
1995
992
I 93
1994
The Board of Commissioners. upon notification of a Fair Advisory Board
vacancy, shall advertise and otherwise solicit applicae}ons from candidates
for the specific representative area. Suggestions and recommendations for
board appointees'may come from current board members. interested persons,
community organizations or clubs, and department staff.
Fair Advisory Board Members Shall be appointed to a four-year cerm.
Initial board member terms as descdbed above shalt be st.aggered so that terms
and ove~al1 board make up are not. all due during the same year.
No member of the Fair Advisory Board shall vork in a paid County Park.
Recreation.'and Fair Depart.ment staff position while serving as a Fair Advisory
Boa rd Kember.
C.C.C. 23.05.040 Removal of Board Members. Any Fair Advisory Board
member may be removed bya majority vote of the Board of Commissioners for
cause. Fair Advisory Board vacancies for unexpired terms shall be filled by
appointment by the Board of County Commissioners for the unexpired portions of
the term vacated.
.
C.C.c. 23.05.050 Powers of the Board. the County Fair Advisory Board
shall;
(1) Elect its officers including a presidene, vice president, secretary.
and other such officers as it may determine necessary.
(2) Develop board operational by-laws, hold regular open public meetings
and keep written records.
(3) Advise and otherwise assist the county develop long and short range
plans for fair and fairground activity and facility development.
(4) Advise and otherwise assist the county develop policies and procedures
for the operation of ehe Clallam Couney fairgrounds. and other activities
related to the site.
(5) Advise and otherwise assist the county develop reasonable rules and
regulations that are deemed necessary for the control and overall use or the
fairground facilities and programs.
. (6) Plan. develop, organize. promote, operate and evaluaee the ClalLam
County Fair as an agricultural fair and exhibition of Local activities of
general public interest.
(7) Advise the county as to the financial needs of the {air and fairground
.
65
activities and facilities and make recommendations for budget preparation.
(8) Promote positive public relations for the Clallam County Fair and
fairgrounds. Coordinate fair functions with other agencies and the State Fair
Commission.
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C.C.c. 23.05.060 Supervisidn. The Fair Advisory Board shall operate
under the direction and supervision of the Board of County Commissioners
througb its County Administrator and Director of Parks, Recreation and Fair
Department.
.
c.c.c. 23.05.010 Fair Fund. The fair fund budget shall be incorporated
into the county current expense fund as a division of the County Parks, Rec-
reation and Fair departmental budget. Existing fair fund reserves shall be
placed in a Fair Capital Projects Fund, and tbese funds dedicated for use for
fairgrounds capital maintenance and cons~rUction projects. The fair fund
budget shall be administered and managed by the County Administrator throug~
the Director of Parks, Recreation and Fair Department upon approval of the
Board of County Commissioners.
PAASED..AND ADOPTED the qtI1 day of
dpAJJ
, 1991.
BOARD OF CLALLAM COUNTY COMMISSIONERS
tL~~
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AtrE~T:
~~
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Kar' Flores
Clerk qf the Board
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APPROVED AS TO FORM:
~t!. I' Parks i
f{f;efkU:l;,t.3 )
BooR
/1 t.nui:t.4
~~~~
Chris Mel y
Deputy Prosecutor
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:g:~w~:;t ;t:rj~~0;:~;;~!dfi,:;tt' Xi>',
c'c
-:; ~;;.1
~ORTA~GEL~S
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
February 6, 2001
To:
MA YOR DOYLE AND CITY COUNCIL
Brad Collins, Community Development Director~
A WC Shoreline Master Program Unfunded Mandate Claim
FROM:
SUBJECT:
Summary: On December 29,2000, new rules went into effect requiring cities to update local
Shoreline Master Program (WAC 173-26). The Association of Washington Cities has sought
funding to support this legislative mandate without success. RCW 43.135.060 as amended by
Initiative 601 prohibits the Legislature from imposing responsibility for new programs without
full reimbursement. The claim forms are intended to reflect the unfunded mandate imposed by
the new shoreline rules and SMP update requirement. Filling out and returning the claim form in
no way obligates the City to join in any subsequent legal action. A WC would like to have the
claim forms returned by February 8, 2001. Although A WC has identified four levels of funding
which may be needed to comply with the new rules and update shoreline master prpgrams, the
City of Port Angeles Shoreline Master Program was updated in 1995, and it may not require
funding at the $100,000 level estimated by A WC and the Department of Ecology.
Recommendation: The City Council authorize the Mayor to sign the claim form for an
amount of $50,000.00 based on a modification by the Community Development Director of
the A WC/Department of Ecology estimate.
Background I Analysis:
Attached is a letter and claim form from the Association of Washington Cities. The
Community Development Director supports the A WC position regarding unfunded mandates and
filing of the claim form with the State Legislature. Due to the recent update of the City's
Shoreline Master Program, he does not think the Department of Ecology estimate of $100,000.00
will be needed. There are three ~eas for which updating will be needed: (1) revise language to
implement Path A or Path B of the new rules, (2) amend the shoreline policies and regulations
per revised critical areas protection mandated by the State Legislature, and (3) incorporate best
available science requirements also mandated by the State Legislature and made necessary by
listings of fish species under the Endangered Species Act. Previously, the City employed a
shoreline management consultant through a Coastal Zone Management grant to prepare the
Shoreline Master Program update.
Attachments: A WC letter and claim form
G:\CNCLPKT\PLANNING\O I 0206.wpd
6L7
iMfC
;;, r ~!' ) r ,....
.
H f,'~ I{, )\~ It' \\:,-\SI-1fr-<(~T()~~ (-l'lcli'~S
January 23,2001
Iml~~ 2~ gD ill:1 ~
I
PlAJ:fi~I; i[~~FS::
Brad Collins, Planning Director
City of Port Angeles
PO Box 1150
Port Angeles, W A 98362
RE: CLAIM FORM SEEKING COMPENSATION FOR MANDATED SHORELINE MASTER PROGRAM
UFDA TE EXPENSES. YOUR RESPONSE REQUESTED BY FEBRUARY 8. 2001.
Dear Mr. Collins:
As you may be a\vare, on December 29, 2000, new rules went into effect requiring cities to
review and update local Shoreline Master Programs (WAC 173-26). These new rules have been
under development since 1995 when the Legislature passed ESHB 1724 mandating that the .
Department of Ecology review and update rules under which your city regulates and manages
shoreline areas (RC\V 90.58.060). ESHB 1724 also specified that local governments shall
develop or amend their Shoreline Master Programs (SMP's) within 24 months of adoption of this
new rule (RCW 90.58.080).
For the last two legislative sessions, this Association has sought funding to support your
mandated efforts, as well as legislation that would provide an elongated and staggered timeline to
implement the new rule. Such efforts have so far, been unsuccessful.
The 2001 Legislature will again consider funding and timeline issues related to this mandate.
Discussions concerning the substance of the rule and what it requires are also likely. Governor
Locke has reiterated his support for local government funding and more logical timelines to
implement the rule at the local level. Resolution of city funding and timeline issues relating to
the rules mayor may not be resolved.
CLAUvlS \\lLL BE USED TO INFORM THE LEGISLA TURF AND THE GOVERc'\iOR
To ensure that the Legislature and Governor are fully aware of the costs to cities to complete
Shoreline Master Prof,'Tam updates we are asking you to complete the attached claim fornl. As
you may recall, RC\V 43.135.060 as amended by Initiative 601 prohibits the Legislature from
imposing responsibility for new programs, or increased levels of service under existing prof,'Tams
\vithout full reimbursement. The claim torms are intended to reHect the unfunded mandate that
has been imposed by the new shoreline rules and the requirement to update SMP's. We fully
.
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:;.'.i~>t~:Af): ,~'~,,?i;,~'::}l~S}/?,~
expect the State to deny the claim~.. Ho\~ever, submi~i~g the claim forms will send a strong
message to the Legislature and the Gbvemor. A WCslaffhave already discussed the forms with a
few key legislators and they are expecting them. After the claims are denied we anticipate that
some cities will choose to pursue further legal action. Please note that filling out and returning
the claim form in no \yay obligates your city to join in any legal action. This is an option that
your city can consider at a later date.
WE HAVE PROVIDED THE INFORrvlA TION YOU NEED TO COMPLETE THE FORM
Most of the required information on the attached claim form has already been provided by us,
including an estimated cost for your city to update your Shoreline Master Program. During the
past year we have been working with the Department of Ecology to develop estimates relating to
city size and shoreline complexity. (The estimate is based upon the "Path A" option for updating
your SMP. "Path B" estimates are still in progress. For more information about these cost
estimates, please contact Dave Catterson at A WC). If you have more accurate estimates, please
replace our figure with yours. Additional information about completing the form and a cover
letter is provided on the enclosed instruction sheet.
PLEASE RETURN FORMS TO US BY FEBRUARY 8. 2001
A WC would like to present the claim forms en masse; as such, we are requesting that you return
the claim form and cover letter directly to us. Please fax or mail them to arrive by Thursday,
February 8, 2001. If you are unable to complete the form by this time, it can be mailed directly to
the Office of Financial Management and the Office of Risk Management (address provided on
sample cover letter).
Thank you for your prompt attention to this matter. We believe that the claim forms \\Till be a
.valuable tool in our efforts to secure funding to enable your city to complete the mandated update
of your Shoreline Master Program. If you have any comments or questions about this matter,
please direct them to Dave Catterson or Dave Williams here at A \VC.
Sincerely.
~~ ~Ut:u'- -
Stan Finkelstein
A WC Executive Director
Enclosures
GC.JE:-;.,AWC GE~ERAVSHORELi"ES".SMA CLAiM COVER LEfTERJX){'
69
LEGISLA TIVE RELIEF CLAIM
RCW 4.92.040(5)
Name of Claimant: City of Port Angeles
By: Mayor Larry Doyle
PO Box 1150
Port Angeles, W A 98362
(360) 417-4500
Claim: Reimbursement, under RCW 43.135.060, for the costs of
updating the city's shoreline master program as mandated under
RCW 90.58.080.
Facts on which claim is based: In 1995, the Legislature in ~305 ofESHB 1724 amended RCW
90.58.080 to require local governments to update their shoreline
master programs within 24 months of adoption of new guidelines
by the Department of Ecology. The Legislature did not provide
any funds for reimbursement of the costs of i~plementing this
requirement. The Department of Ecology adopted new
guidelines, effective December 29, 2000. .
Amount of Claim:
$100,000.00, based on estimates developed in consultation with
the Department of Ecology.
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DATE:
To:
FROM:
SUBJECT:
;,~ . ""'! t:;~::'?:}")~':K' ~;:::;\::'\0):;\ :' ',' ";::Y1;:("i;'~'5.':';t:;\:'!M"i.1:";r::;:/tt'tf>
FORT,ANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
F ebruary ~ 2001
MAYOR DOYLE AND CITY COUNCIL
Michael Quinn, City Manager ~ 8--
PIRA Contract
Summary: The City of Port Angeles has formally established a Sister City relationship with
Mutsu City, Japan. Since at least 1995 the two cities have engaged in cultural and economic
exchange programs to promote goodwill, understanding, and other areas ofmutual benefit. To assist
the City in administering and expanding these opportunities, a professional services contract has
been developed with PIRA ( Peninsula International Relations Association). This contract is due
for renewal and is presented with minor modifications as explained below.
Recommendation: Authorize approval of the attached contract, and designate PlRA as our
coordinator of the Official City Visit in May, ~ in accordance with the contract terms.
r;oo \
Backeround / Analysis: Per Resolution No. 14-95 adopted 6/20/95, the City of Port Angeles
established a Sister-City relationship with Mutsu City, Japan. In addition, a Sister-City Pact was
adopted by the two cities on 8/13/95. Since this time there have been several exchanges, especially
in the area of school students from the two communities. PIRA has been an integral part of the
planning and organization for these exchange trips. PIRA has also been a participant who
understands the culture and has established valuable connection networks to benefit both cities.
While the contract is not a new concept for the City, I am recommending some minor amendments
to the document to facilitate a strong partnership with PIRA. These adjustments have been
incorporated into the contract as the following:
2. c. The City will pay for services rendered by PIRA on a quarterly basis in accordance with
the City Council-approved Budget appropriation. This amount is currently at an annual total of
$2,000 and this change allows future amounts to be enacted at the will of the Council without
triggering another contract review. The prior contract was set on a quarterly reimbursement not to
exceed $2,000.
3. The duration of the contract is set for annual renewal automatically as established per
the Budget appropriation. This reduces the need to bring the contract before the Council on an
annual basis unless there is a change in the other contract terms. This is much more efficient and
tied to the Budget process
G:\MASTFORM\COUNCIL.WPT
Last Revised: 6/29/99
71
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4. b. The reporting period was changed to reflect the quarterly payment period asa way to
tie performance to the expected payment. The prior report was annual, but had quarterly accounting .
of expenses for reimbursement. This .change is considered more effective at receiving both a
financial and program service justification for the request of funds.
7 The signature block for the City was changed from the Mayor to the City Manager to
reflect an on-going operational emphasis that can be monitored by staff per the above performance
criteria without seeking continual authorization of the Council for a routine contract.
Staff feels that the submitted contract will aid us in achieving our goals of alliance and understanding
with our Sister City, and recommends approval of the document.
In addition, it is currently planned that an Official City Visit will be coordinated this coming May.
Since PIRA has coordinated these exchanges in the past, we are also expecting the terms of the
above contract to accomplish the same smooth exchange. Because ofthe official nature of the visit
as lead by the Mayor, this exchange will take on an important symbolism of mutual respect and
cultural understanding. We would like to authorize PIRA to establish the contacts and organization
for this exchange and to be the coordinating agency not only with Mutsu City, but for the agency
coordination between the School District, City, and any other represented parties to this visit. Upon
your approval of the contract and this direction for coordination, I will forward a letter to this effect
to PIRA.
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G:\MASTFORM\COUNCIL.WPT
Last Revised: 6/29/99
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,,~;,,+ <;';8';~nt:~~9;,i~~~}.,,<; ,-, '" :~~1;)'::!fl"&f~t~~i),~V::~'/':
€ONTRA€T'
THIS CONTRACT is made this day of ,2001, by and between
the City of Port Angeles, Washington, hereinafter called "City", and Peninsula International
Relations Association, a non-profit corporation, hereinafter called "PlRA".
REPRESENTATIONS
1. The City wishes to maintain and expand upon the opportunities implicit in its Sister
City relationship with Mutsu City, Japan.
2. PIRA has been established by a group of local community leaders and citizens to
provide opportunities to strengthen cooperation arid understanding between the people of the
Olympic Peninsula and other countries. PlRA has been approved by the Internal Revenue Service
as a Section 501 (c )(3) organization for the purpose of soliciting tax-deductible charitable donations.
3. The City andPIRA would like to further their mutual goals and interests in enhancing
the Sister City relationship and in providing opportunities for the citizens of Port Angeles to interact
with citizens of other countries, in particular Mutsu City, Japan, by entering into the following
agreement.
AGREEMENTS
. In consideration of the mutual covenants and agreements hereinafter set forth, to be made
and performed by the parties hereto, the parties covenant and agree as follows:
1.
the City:
Performance by PlRA. PlRA agrees to perform the following services on behalf of
a. PlRA will coordinate travel arrangements for City representatives and
community members on exchange visits to Mutsu City and similar or related
destinations. As part of its duties in this regard, PlRA will interview and assist in
selecting participants, make travel arrangements, and accomplish other necessary
tasks related to such "good will ambassador trips", including coordinating with the
host city representatives in Mutsu City and/or other destinations.
b. PlRA will provide delegation members with pre-travel orientation in
customs, protocol, etiquette, currency exchange, introductory foreign phrases, and
other such useful information.
c. PlRA will serve as a liaison with travelers' families, providing information
to them as necessary.
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73
d. PIRA will assist travelers in paperwork requirements for travel, such as
passport verification and other travel applications as may be necessary.
.
e. PIRA will procure donations for appropriate City gifts and other similar items
that international protocol requires but that are legally prohibited from being
purchased with City funds.
f. PIRA will arrange for presentations to inform various community groups
about the delegations' experiences.
g. PIRA will conduct outreach and support activities for the purpose of
expanding travel, hosting, and other opportunities for the citizens of Port Angeles.
h. PIRA will maintain communication with key contact persons in host
countries on a regular basis to assure the strength of the relationships and to assure
that PIRA is furthering the City's goals in promoting international relations.
i. PIRA will meet with City representatives throughout the year, sharing
PIRA's plans, activities, and other pertinent information.
j. PIRA will provide periodic publicity and press releases concerning PIRA
activities, particularly as they relate to positive international relationships and
experiences of the citizens of Port Angeles.
k. PIRA will solicit private individual and corporate funding in addition to
pursuing appropriate grants and other public funding in order to enhance programs
and supplement funds.
.
1. PIRA will collect, account for, and handle all funds received and expended
in accordance with generally accepted accounting principles.
m. PIRA will provide recognition opportunities for citizens who volunteer and
make extraordinary contributions toward PIRA' s work on behalf of the City.
2.. Performance by City. The City agrees to perform the following duties and responsibilities:
a. The City will allow PIRA to reserve City facilities in accordance with normal
procedures but without cost, provided that such use by PIRA is for the purposes and
services set forth in this Contract.
b. In recognition of the high value that many other countries place on
participation of dignitaries as a sign of respect and enhanced credibility of such
foreign exchange programs, the City will encourage the participation of City officials
and staff in international "goodwill" travel opportunities and PIRA' s local activities.
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c. The City will provide reimbursement to. PIRA for expenses incurred in
providing the services set forth in Section lr of this Contract, provided that such
payment shall be on a quarterly basis, and provided further that such reimbursement
shall not exceed the amount appropriated for this purpose by the City Council in the
City's annual budget.
d. The City will support PIRA' s efforts to obtain donations and grants and will
refrain from such solicitations for projects involving PIRA unless there is a
collaborative PIRAlCity effort.
3. Duration of Contract. This Contract shall be in effect until December 31,2001 and
shall be automatically renewed annually, provided that the City Council appropriates funding for
this purpose in the City's annual budget. It may be terminated upon thirty (30) days written notice
by either party to the other.
4. Recordkeeping and Reporting.
a. PIRA shall maintain accounts and records which accurately reflect the
revenues and costs for the operation ofPIRA. These financial records and all records
relating to the performance of this Contract shall be available for City inspection.
b. PIRA shall provide the City with quarterly reports fully describing what work
has been performed pursuant to this Contract and including a current statement of
revenues and costs. Said report shall be completed and made available to the City
along with each quarterly invoice.
5. Independent Contractor Status. The relationship created by this Contract is that of
independent contracting entities. PlRAand its officers and members are not employees of the City.
6. Assignment. This Contract shall not be assigned by either the City or PIRA without
the prior written consent of the other.
7. Authority to Execute Contract. The signatories to this Contract hereby represent that
they have full legal authority to execute this Contract on behalf of their respective entities.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the
day and year first hereinabove written.
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76
CITY OF PORT ANGELES
By:
Attest:
By:
Michael Quinn, City Manager
Becky Upton, City Clerk
Approved as to form:
By:
Craig D. Knutson, City Attorney
F:\AGREEMENTS&CONTRACTS\PlRA.CON
-4-
PENINSULA INTERNATIONAL
RELATIONS ASSOCIATION
(PlRA)
By:
President
Attest:
By:
Treasurer
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Port Angeles
Washington State, U.S.A.
Sister-City Pact
Between the cities of
Mutsu and Port Angeles
Mutsu City
Aomori Prefecture, Japan
In order to promote permanent ties of fri~ndship, the cities of Mutsu (in Aomori
Prefecture, Japan) and Port Angeles (in Washington State, U.S.A.), hereby formally
agree to conclude a sister-city pact.
Based on the principles of reciprocity and equality, Mutsu and Port Angeles
will pursue enhanced activities in all appropriate areas, including the industrial and
economic sphere, science and technology, culture and arts, and sports. Both cities
will devote their full efforts to these exchange activities, in the conviction that by
deepening our mutual understanding and cementing an ever-deeper friendship, we
can contribute to the development of both cities and the happiness and prosperity
of our citizens.
. We firmly believe that this pact of cooperation will serve to unite Mutsu and
Port Angeles in many areas of mutual support and that, furthermore, it will promote
friendship between Aomori Prefecture and Washington State and indeed between
Japan and the United States. In this way, we hope to contribute towards the goal of
peace throughout the world.
Signed by:
August 13, 1995
Mayor of Port Angeles
Washington State, U.S.A.
Mayor of Mutsu City
Aomori Prefecture, Japan
~. ~v-~.
(Masashi Sugiyama)
Witnessed by:
.
Chairman of Mutsu City Assembly
~/ KllJJUr~
(Kameji Kimura)
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RESOLUTION NO.
14-95
A RESOLUTION" of the City Council of the City of
Port Angeles, Washington, establishing a sister-
city relationship between Mutsu City, Japan, and
Port Angeles, Washington, United States of
America.
.
WHEREAS, the governing Council of Mutsu City, Japan, and
the governing Council of the City of Port Angeles, Washington,
United States of America, acting as the elected representatives of
their citizens, believe that forming a sister-city relationship
would be in their mutual interest; and
WHEREAS, Mutsu City and Port Angeles share similar economic
backgrounds such as timber and wood products industries, fishing
and aquatic farming, and similar geographical characteristics such
as being located on peninsulas adjacent to mountains, forests, and
seas; and
.
WHEREAS, Japanese companies play an important part in the
economy of Port Angeles by employing many of its citizens and
purchasing local products; and
WHEREAS, in recent years representatives of Mutsu City and
Port Angeles have engaged in cultural and economic exchange
programs and have thereby begun the process of establishing an
ongoing relationship between our two cities;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City of Port Angeles hereby agrees to establish a sister-city
relationship with Mutsu City, Japan, and in furtherance of this
relationship hereby pledges to join with the governing Council of
Mutsu City by:
Cooperating and working together to further mutual
understanding and trust,
I
II
Encouraging and helping each other better the quality of
life of the residents of our respective cities,
Striving for economic, educational and cultural exchanges
and other forms of contact between our two cities and
nations, and
.
.
Promoting goodwill between the United States of America and
Japan in the firm belief that it will contribute to world
peace and economic diversity.
PASSED by the City Council of the City of Port Angeles at
a regular meeting of said Council held on the ~c tl.... day of
~' 1995.
+~X~T
ATTEST:
~'L ' d_/rX
Carol A. Hagar,
APPROVED AS TO FORM:
cra~ ~~!o~y
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RECEIVED
JAN 2 9 2001
. lIutsu City Board of Educst ion City of Port Angeles
The Honourable Larry Doyle
Mayor of Port Angeles
321 East 5th St. P.O.Box 1150-0217
Port Angeles,WA 98362
Shozo Takasugi
Superintendent of Mutsu City Board of Education
I -1- I Kanaya Mutsu City
Aomori,0358686 JAPAN
email: m I cent@jomon.nejp
Jan.22nd,200 I
The Honourable Larry Doyle
On behalf of Mutsu City, I'd like to express my warmest regards to you and your community. I'm
sure that you and your family are pretty good. In Mutsu., it's been snowing since the day of arrival
of Junior Ambassador. And this makes us exhausting a little bit. We have snow about l00cm on
the ground...
Anyway, I have to say thank you for treating of all delegation programs. I'm sure your great job
made this significant and strong.
According to the report of my subordinate SASAKI, they also had 8 very good time because of
nice weather. I'm happy to hear that and I could be with them...
Now this is our turn.
You are going to visit our city in May. I really look forward to seeing you soon. I guess you are
very busy for choosing students and arranging plans. So when you need some of information of
this exchanging program in detail, please make contact with Mutsu City Board of Education. You
are quite welcome.
In closing, thank you again for your time and your continued goodwill toward us. I hope it will be
possible for us to help with each other and to improve this exchanging program. Stay in touch.
See you.
Sincerely yours,
~A~r )7J~CvV~ ~
Shozo Takasugi
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PENINSULA INTERNATIONAL RELATIONS ASSOCIATION
Mike Quinn, Larry Doyle and City Council members,
This is a short overview of PIRA's (Peninsula International Relations
Association) for the year 1999-2000.
January- We helped prepare for the visit from the Jr. Ambassadors (middle
schools) from Mutsu. This included preparing gift baskets for the hotel
rooms, student preparations, transporting and entertaining the adults from
the delegation and filling in where ever needed.
PIRA also continued working on the Estuary Friendship Bridge Project.
February and March- We began making arrangements for the Five Year
Anniversary Party to be held in July. This included invitations to different
groups in Port Angeles and Japan and also contacting entertainment and
restaurants for the activities.
April- A proposal arrived from Mutsu board of education to conduct a poster
contest between schools regarding the Five Year Anniversary. It was agreed
upon to do this and plans got under way to contact all of our middle schools
and the fourth and fifth grades. We had a great turn out of art work,
displayed the works from both Mutsu and Port Angeles during the
celebration and then sent our winning posters to Mutsu for display. The same
time, there was a speech contest that PIRA sponsored for the High School,
winners presented their speeches during the celebration.
Preparations began for the Summer Institute. This is a program that brings
folks from Mutsu to Port Angeles between the ages of 8 and 70. They spend
several days at Peninsula College and the several days in Host Families. PIRA
...~
!II
helped find Host Families, provided transportation and helped when ever
needed.
May- PIRA judged the posters, picked winners, heard speeches and chose
the winners. Prizes were given to all participants, provided by PIRA and First
Federal Savings.
PIRA continued to work on the Bridge project.
Answered letters from Mutsu, continued to find Host Families and finalized
the plans for down by the Estuary, and the farewell party at the Senior
Citizens Center.
June- PIRA helped six students prepare to leave for a five week stay in
Mutsu.
Ground breaking ceremonies were developed as a back up if the Bridge was
not completed.
Gifts were made and purchased for the dignitaries arriving in July.
July- Final food preparations were made for the first part of the
anniversary Party by the Estuary. Decorations, hotel baskets, host families,
dinners and entertainment times were finalized.
The Summer Institute began, PIRA was involved in many of the activities.
The mayor of Mutsu and his delegation arrived at the end of the week. PIRA
was in full gear..........an incredibly busy week and week end! Everything was
fabulous!
August- PIRA helped transport and entertain a group of Japanese students
for one day. They were visiting the peninsula during a stay at University of
Washington.
September- Preparations began for the visit of our Sister School visit
between the High School and Tanabu High School in Mutsu.
October- Thirty-four students, and six adults arrived for a week long stay.
PIRA was involved in transportaticm and entertainment of the adults. We
purchased gifts and did welcoming baskets for the hotel.
"
November, December- recovery time. January begins the middle school trip!
f/IL-r <cd ~ t:-~ ~
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PENINSULA INTERNATIONAL RELATIONS ASSOCIATION
The Peninsula International Relations Association (PIRA) grew from a 1990 visit to
Mutsu City which is located on the North end of Japan's main island.
After several reciprocal visits by delegates from both countries, three separate friend-
ship agreements between Mutsu City and Port Angeles were formalized in 1995. These
were a Sister City agreement, a Sister School Pact between Port Angeles High School
and T anabu Senior High School, and a Sister Organization Agreement between PIRA
and the Mutsu International Relations Association (MIRA).
Working together with our friends in Japan, we have successfully organized and
coordinated several visits of delegations, including Mayors and other city officials,
students, teachers, business people, and citizens of both countries,. provided host
families for hundreds of students and adults from Mutsu City, and sponsored exchange
students between our sister schools.
Our future plans include the continuation of presenting Japanese culture to the
citizens of Port Angeles through our Friendship Day events, expanding student
exchanges, implementing a teacher exchange .program, expanding our Summer Institute
English program for visitors from Japan, increasing the opportunity for visits between
our cities, and providing additional cross-cultural experiences for our citizens and
and friends in Japan.
PIRA is a registered non-profit, non-partisan, 501 (c)(3) corporation, whose
membership is open to all who wish to strengthen cooperation and understanding
between the people of the Olympic Peninsula and other countries.
.
MEMO
OFFICE OF THE
CITY MANAGER
Michael Quinn
City Manager
[4501]
Sharon "Sam" Martin
Executive
Administrative Assistan
[4500]
Becky 1. Upton, CMC
City Clerk /
Management Assistant
. [4634]
Tanya O'Neill
Information Services
[4630]
Robert Coons
Human Resources
Manager
[4511]
Timothy Smith
Economic Development
Director
[4804]
Camille Headrick
Human Resources
Assistant
[4510]
.
F 'ftl i";.' ii",
.' . ....ELE.S..
~ :.' ;' 1 : .: . .:" , :,.::: '.~ :.' :
: ;>: .' ,.~ :. ; : :
"ORT,NG",
WAS H I N G TON, U. S. A.
DATE:
February 1, 2001
TO:
City Manager Quinn, Mayor Doyle and City Council <<. ~
Timothy 1. Smith, Economic Development Dire~
Public Hearing Regarding Application to Community Development
Block Grant Program
FROM:
SUBJECT:
SUMMARY and RECOMMENDATION: The purpose of the Washington State
Community Development Block Grant Program (CDBG) is to improve and maintain the
economic and physical environment to enhance the quality oflife for low to middle income
residents. Grant applicants are required to conduct a Public Hearing to determine the
scope and potential submission of a CDBG application. We recommend Council
continue the Public Hearing to receive input on the community's major housing and
community development needs, including the needs oflow-moderate income persons.
ISSUE: Shall the council continue the Public Hearing to receive input on housing and
community development needs, including the needs of low to moderate income persons?
BACKGROUND I ANALYSIS: The Washington State Community Development Block
Grant Program (CDBG) is a flexible source of funding for a broad range of community
development activities. The purpose of the CDBG Program is to improve and maintain the
economic and physical environment of cities and counties in order to enhance the quality
oflife for low- to middle income resident. CDBG-funded projects must meet one of three
objectives:
~ To principally benefit persons of low to moderate income;
~ To prevent or eliminate slums or blight;
~ To meet urgent community development needs posing immediate threat to public
health and safety.
Two types ofCDBG grants are available. Planning-Only Grants are available year round
for up to $24,000 for single jurisdictions and $40,000 for a multiple jurisdiction project.
General Purpose Grants (up to $750,000) are available twice annually and may be used
for projects involving housing, economic development, community facilities, public
facilities, ora combination.
Since the early 1990's the City of Port Angeles has utilized CDBG funds for: a variety of
projects including development of our Senior Citizens and Community Center ($500,000),
planning and implementation for the housing rehabilitation program ($2.5 million),
planning for the new food bank ($17,600), and planning and implementation of the
Evergreen Village Project ($125,000).
81
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82
.
MEMO
OFFICE OF THE
CITY MANAGER
Michael Quinn
City Manager
[4501]
Sharon "Sam" Martin
Executive
Administrative Assistan
[4500]
Becky 1. Upton, CMC
City Clerk /
Management Assistant
. [4634]
Tanya O'Neill
Information Services
[4630]
Robert Coons
Human Resources
Manager
[4511]
Timothy Smith
Economic Development
Director
[4804]
Camille Headrick
Human Resources
Assistant
[4510]
.
'. y;
DO"'" RT'; A IN.'G.- .!LES
1~ . j ......J'T.i "; ".
WAS H I N G T a. N, U. S. A.
DATE:
February 1, 2001
TO:
City Manager Quinn, Mayor Doyle and City Council
FROM: Timothy J. Smith, Economic Development Director
SUBJECT: Resolution authorizing the submission of a Planning-Only
Community Development Block Grant application to fund a study
for replacing the existing Serenity House Single Adult Shelter
SUMMARY and RECOMMENDATION: As per Community Development Block
Grant (CDBG) guidelines, the City has conducted a public hearing to determine the scope
and potential submission of a CDBG application. During the Public Hearing, testimony
was provided requesting the City's consideration of a planning grant to study the potential
for replacing the existing Serenity House Single Adult Shelter. Serenity House has
developed an application to do so according to CDBG guidelines. In further accordance
with CDBG guidelines, City staff has prepared a resolution authorizing the submission of
the application on behalf of Serenity House. We recommend Council authorize the
Mayor to sign a resolution authorizing submission of an application for a planning-
only Community Development Block.Grant to research the feasibility of building a
new facility to replace an existin2 adult homeless shelter.
ISSUE: Shall the council authorize the Mayor to sign a resolution authorizing the
application for a planning-only CDBG grant to research the feasibility of building a new
facility to replace the existing Serenity House adult homeless shelter.
BACKGROUND / ANALYSIS: In accordance with Community Development Block
Grant (CDBG) guidelines, the City has conducted a public hearing to determine the scope
and potential submission ofa CDBG application. The purpose of the Washington State
Community Development Block Grant Program (CDBG) is to improve and maintain the
economic and physical environment to enhance the quality of life for low to middle income
residents. During the Public Hearing testimony was provided requesting the City's
consideration of a planning grant to study the potential for replacing the existing Serenity
House Single Adult Shelter.
Serenity House has developed an application to study the replacing the existing shelter,
with guidance provided by CDBG staff In accordance with CDBG guidelines, an
application such as the one prepared by Serenity House must be submitted on their behalf
by a local or regional public, governmental agency such as the City or Clallam County.
CDBG applications for a planning effort such as this are limited to not more than $24,000.
The application (summary attached) seeks a grant request of $15,5000. City staff has
prepared a resolution authorizing the submission of the application on behalf of Serenity
House as per CBDG guidelines.
83
Summary
.
Serenity House of Clallam County has been operating an emergency shelter for
homeless adults in Clallam County since 1983. The Shelter, serving
approximately 400 persons each year, provides basic needs plus services
helping residents find employment and stable, permanent housing. The current
building has outlived its useful life, and needs to be renovated or replaced. This
proposal is to fund a project to develop a plan to replace the existing shelter
facility .
Project Outcomes
· Determination of feasibility of building a new shelter
determining feasibility before investment of construction funds
verification that new construction is more cost-effective than renovation
considering and testing less expensive alternatives
· Development of the general concept of the shelter
· Identification of obstacles that could result in cost-overruns, or project failure
· Selection of the site for the shelter
The City of Port Angeles has primary responsibility and requests the funds for
the project. The sub-recipient, Serenity House, will carry out most aspects of
this project.
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Budget - the request is for $15,500 of Community Development Block Grant
funds covering a 6 month project. Most of the funds cover the expense of
consultants who will provide site analysis, concept development, environmental
survey, and facility/program consultation.
The planning project is fundamental to identify any obstacles, as well as
exploring design and site alternatives without the risk of investing development
and construction funds on a project that is not feasible. There currently is an
assumption that new construction will be more cost effective that renovation of
the existing facility. This assumption will be tested as part of the feasibility
study.
1/10/2001
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RESOLUTION NO.
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A RESOLUTION of the City Council of the City of Port Angeles,
Washington, authorizing the application for a planning only Community
Development Block Grant to research the feasibility of building a new
facility to replace an existing adult homeless shelter.
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WHEREAS, the City of Port Angeles is applying to the Washington State Office of
Community Development for funding assistance;
WHEREAS, it is necessary that certain conditions be met as part of the application
I requirements; and .
WHEREAS, Mike Quinn, City Manager, is authorized to submit this application to the
State of Washington on behalf of the City of Port Angeles;
II' NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles as follows:
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I 1. The Port Angeles City Council authorizes submission of an application to the State
I Office of Community Development to request $15,500 to research the feasibility of building a new
single adult homeless shelter to replace an existing shelter, and certifies that, if funded, the City:
a. Will comply with the applicable provision of Title I of the Housing and
Community Development Act of 1974, as amended, and other applicable state
and federal laws;
b. Has provided opportunities for citizen participation comparable to the State's
requirements (as described in Section 104(a)(2)(3) of the Housing and
Community Development Act of 1974, as amended, and has complied with all
public hearing requirements and provided citizens, especially low-and-
moderate-income persons, with reasonable advance notice of, and the
opportunity to present their views during the assessment of community
development and housing needs, during the review of available funding and
eligible activities, and on proposed activities;
c. Has provided technical assistance to citizens and groups representative oflow-
and-moderate- income persons that requested assistance in developing proposals;
.
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d.
Has provided opportunities for citizens to review and comment on proposed :
changes in the funded project and program performance; .
Will not use assessments against properties owned and occupied by low-and
moderate-income persons or charge user fees to recover the capital costs of
CDBG-funded public improvements from low-and moderate-income owner-
e.
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occupants;
f. Will establish a plan to minimize displacement as a result of activities assisted
with CDBG funds and will ~ssist persons actually displaced as a result of such
activities, as provided in the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended;
g. Will conduct and administer its program in conformance with the Title VI of the
Civil Rights Act of 1964 and the Fair Housing Act, and will affirmatively
further fair housing, (Title VIII of the Civil rights Act of 1968);
h. Has adopted or will adopt and enforce a policy prohibiting the use of excessive
force by law enforcement agencies within its jurisdiction against any individuals
engaged in nonviolent civil rights demonstration; and has adopted or will adop
and implement a policy of enforcing applicable state and local laws against
physically barring entrance to or exit from a facility or location which is the
subject of such nonviolent civil rights demonstration within its jurisdiction, in
accordance with Section 104(1) of the Housing and Community Development
Act of 1974, as amended; and
1. Will provide, upon request and prior to any obligation of funds being made, a
complete and accurate CDBG Federal Funds Disclosure Report detailing the
required applicant/grantee information, and as appropriate other government
assistance provided or applied for, interested parties, and expected.sources and
uses of these funds.
2. The City of Port Angeles designates Mike Quinn, City Manager, as the authorized
Chief Administrative Official and authorized representative to act in all official matters in
connection with this application and the City of Port Angeles' participation in the Washington State
CDBG Program.
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i i PASSED by the City Council of the City of Port Angeles at a regular meeting of said
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IBecky J. Upton, City Clerk
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i I APPROVED AS TO FORM:
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!!Craig D. Knutson, City Attorney
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I!F:\ORDINANCES~RESOLUTIONS\R2001.01'WPd
I I January 31, 2001
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MAYOR
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RECEIVED
UNIVERSITY OF WASHINGTON
FEB 0 6 2001
Office of Marine Environmental & Resource Programs
Washington Sea Grant Program
Marine Advisory Services
City of Port Angeles
The Hon. Larry Doyle
Mayor
City of Port Angeles
Box 1150
Port Angeles, W A 98362
Dear Mayor Doyle:
I am writing to let you know you that the Washington Sea Grant Program has selected a
community for our bi-state demonstration project designed to reduce the vulnerability of
port and harbor areas to earthquake and tsunami hazards. A letter inviting elected
officials in that community to enter into a partnership with us was mailed today.
During December and January I visited six port and harbor communities in Puget Sound
and the Strait of Juan de Fuca to brief local officials on some of the earthquake and
tsunami hazards they face, and to make them aware of our bi-state Sea Grant
demonstration project. In each community I asked elected and appointed officials to
consider whether or not they would be willing to engage in a partnership with us over the
next year as the Washington demonstration port and harbor community. One port district
reluctantly concluded that its staff was too engaged on current high priority tasks to take
on a new project; in the remaining five communities there was evidence of strong support
from both city and port officials.
It is clear to us that anyone of those five communities would make effective
demonstration project partners. One community, however, presented a particularly
interesting set of challenges and opportunities, and I have invited its city, county and port
district elected officials to partner with us. But, until I have a firm commitment from
these governing authorities I would prefer to maintain the community's anonymity; and,
iffor some unforeseen reason that commitment is not forthcoming, then I can assure you
that Port Angeles will be still very much an active candidate for this partnership.
In selecting our preferred community we recognized the geographic variations in
exposure to earthquake and tsunami hazards, the availability of hazard information,
locally available GIS maps to assess community's vulnerability, the "representativeness"
of land and water uses in the harbor, and evidence of community-wide support for
undertaking a demonstration project. The differences among the five communities were
not large--certainly not large enough to rule out anyone of them as a sterling project
partner.
Coastal Resources Office (206) 685-2452 FAX: (206) 543-1417
3707 Brooklyn Avenue N,E. Seattle, Washington 98105-6715 Campus mail: Box 355685
http://www.wsg.washington.edu
The Ron. Larry Doyle
February 2,2001
Page 2
It is our intention to keep all our potential partner communities fully informed about the
project's progress. This we will accomplish through our website which will "go public"
later this year and through periodic mailings. We will strive to ensure that the lessons we
learn through our demonstration project will be transferred to other Washington ports and
harbors. Further outreach activities will occur beyond the third year of our project,
starting September 2002, funding permitting.
Thank you for the courtesies you have shown me during my visits to your community
and for your interest in our project.
Robert F;'Goodwin
Affiliate Associate Professor
cc: Brad Collins, Planning Director, City of Port Angeles
Michael Quinn, City Manager, City of Port Angeles
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,,,,,<::.,/:';':,:;/: ,"':~: "y;; ~/f::t;':>~
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
CITY MANAGER'S CALENDAR / REPORT
February 6, 2001
Gateway Committee Meeting Thursday, February 1 8:15 a.m.
Downtown Forward Executive Committee Meeting Monday, February 5 7:00 a.m.
City Council Meeting Tuesday, February 6 6:00 p.m.
Utility Advisory Committee Meeting Monday, February 12 3 :00 p.m.
Erickson Trust Meeting Tuesday, February 13 1 :00 p.m.
Real Estate Committee Meeting (as needed) Tuesday, February 13 4:00 p.m.
. A WC City Legislative Action Conference Wed & Thurs, Feb 14 & 15 Olympia
Law Enforcement Advisory Committee Meeting Wednesday, February 14 6:30 p.m.
Planning Commission Meeting Wednesday, February 14 7:00 p.m.
Parks, Recreation & Beautification Meeting Thursday, February 15 7:00 p.m.
City Council Meeting Tuesday, February 20 6:00 p.m.
KONP Home Show Sat & Sun, Feb 24 & 25 All Day
Downtown Forward Executive Committee Meeting Monday, February 26 7:00 a.rn.
No.Olympic Peninsula Cities Association (3 Mayors) tentative Tuesday, February 27 6:00 p.rn.
Planning Commission Meeting
Gateway committee Meeting
Thursday, March 1
Tuesday, March 6
March 9 - 13
8:15 a.m.
City Council Meeting
NLC Conference
6:00 p.m.
Wa.,D.C.
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CITY COUNCIL
GOALS - OBJECTIVES - PROGRAMS / PROJECTS
(Adopted 9/5/00)
2001 - OUR COMMUNITY WORKPLAN
GOAL: FINANCIAL STABILITY
Provide consistent and quality municipal services through the adequacy, utilization, and
development of financial resources that maximize return on investment, leverage of outside
sources, and equity for local taxpayers.
Update and improve long-range financial projections and trend profiles to facilitate strategic
forecasting.
Avoid diminishing operating reserves and maintain fund balances at prescribed policy levels.
Evaluate capital equipment replacement and capital facility support with a long-range plan.
Minimize potential tax, fee, and utility rate increases while reviewing staff and operations to
maximize effectiveness.
Pursue outside grants and loans whenever feasible.
Resolve litigation and minimize financial impact on the City.
Update records management/imaging services.
Evaluate changes to business licenses regulation
Revise County Opportunity Fund policies to create more capital & inter-jurisdictional
opportunities
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GOAL: FINANCIAL STABILITY (continued)
Provide accurate financial data for analysis
Refinance LID211 (Del Guzzi) along with other potential issues to improve finances
Enhance financial software for budgetary and financial reporting
Evaluate equipment replacements fund and develop a strategic plan
Explore options for fire apparatus equipment replacement
Reorganize the Capital Facilities Plan of the City
Analyze electric and solid waste utility rate structure
Pursue outside funding sources/grants for capital projects like Lauridsen Boulevard bridge, 5th &
Race signalization, Ennis Creek bridge, non-motorized improvements, and the Carnegie Library
building renovation
Note: All departments attend agency meetings to facilitate the City's interests
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GOAL:
~RGOVERNMrnNTALRELATIONS
Promote communications, legislative influence, and agency cooperation with all public
entities on the North Olympic Pe"insula, as well as State, Federal, and Tribal agencies which
impact our community and environment.
Interact with other public agencies and their staffs in a professional, productive, and participatory
process that enables cooperation, fiscal economy, and effective results which serve our
community.
Protect the City's water system as it relates to impacts of the Elwha River dam removal project.
Coordinate major capital project, financial impacts and resources, and strategic goals to promote
a commonly shared vision for the future development of our community and region.
Coordination and support Elwha mitigation efforts involving Elwha water protection
Negotiate and draft intergovernmental agreement with Lower Elwha Klallam Tribe
Pursue agency cooperation on personnel, efficiency, shared resources, etc.
Develop a comprehensive marine emergency response plan and service agreements
Develop a bilateral compliance agreement with the.Washington State Department of Health
concerning GWI
Obtain a 3-year renewal permit for landfill operations
Participate in legislation meetings and agency work sessions to further common goals
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GOAL: QUALITY MUNICIPAL SERVICES
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Organize and provide municipal services that are oriented toward meeting the needs of our
citizens, effectively utilizing available resources, and achieving improvements in our
community's quality of life.
Assure that community support services are provided, within available resources, to aid those
segments of our community most in need such as the elderly, disabled, children, and others
needing assistance.
Promote emergency preparedness and consumer safety / information to enhance the public
welfare.
Strategically plan municipal services to maximize their efficiency and effectiveness over the long
term.
Update, modifY and enforce local regulations and codes which reduce nuisances, improve permit
processing, and orients regulations in a more user-friendly direction.
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Implement cost efficiencies with District Court such as e-mail for documents, fine allocations
Formulate a Community Service Directory of assistance to citizens
Coordinate E-nabled Visions Internet Usage Survey to assist us in telecommunications plan
Incorporate the strategic planning from the Bridgeworks effort into our telecommunications
Upgrade information systems to improve application productivity
Strengthen the one-stop permit process
Coordinate upcoming Washington Survey & Rating Bureau analysis for community fire protection
Develop an information database of emergency services information accessed through wireless
support
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GOAL: QUALITY MUNICIPAL SERVICES (continued)
Initiate a WRICOPS study of police services to promote
Analyze compo sting operations for biosolids and yard waste
Execute phase II of the 300 gallon to 90 gallon conversion program for residential refuse
collection
Construct the Black Diamond reservoir cover and install a new disinfection system
Design the Peabody Heights reservoir cover
Complete the Water Comprehensive Plan for State Health Department's approval
Construct and update electrical services through line replacements, transformer upgrades,
undergrounding, etc. to assure quality service and reliability
Procure an emergency generator for WWTP
Obtain new NPDES person for WWTP operations
Continue Parks Maintenance Plan through miscellaneous irrigation projects, landscaping, facility
maintenance
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GOAL: EMPLOYEE EXCELLENCE
Expand programs and policies that enhance the work environment, stimulate employee
performance, and promote customer service to assure the provision of quality municipal
services and prepare our employees for the future challenges in municipal government.
Expand leadership training and development for employees.
Evaluate the Customer Commitment Program and related impacts.
Integrate the city's Statement of Values into the workplace.
Improve the effectiveness of employee incentive programs.
Administer and negotiate contract negotiations or labor contracts
Performance Evaluation upgrade and training
Leadership Academy training courses and participation with outside agencies
Update of Civil Service rules
Monitor compliance on issues related to OSHA, personnel policies, safety regulations, etc.
Coordinate training with other agencies
Integration of employees and work divisions into cohesive teamwork and organization
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GOAL: COMMUNITY DEVELOPMENT
Develop policies and promote implementation measures that enact our Comprehensive Plan,
preserve the character of our community, and provide the necessary public facilities and
infrastructure consistent with our vision for the future.
Monitor efforts and impacts associated with utility legislation, financing, and operations.
Maintain, replace, expand, and improve necessary public facilities and infrastructure to serve and
protect the community's needs within available resources as established in the Capital Facilities
Plan.
Review and evaluate the feasibility and cost / benefits of fiber optic expansion, or other
techllOlogical source, to provide broadband services, other advanced technology services, and
advanced communication and information services to the community.
Update and prepare comprehensive plans and strategies to guide our future capacity, quality,
design, and capitalization of public facilities and infrastructure.
Comply with intergovernmental regulations and goals that impact our provision and operation of
public utilities.
Develop a property management plan for all land and facilities which provides inventory and
information suitable for proactive decision-making.
Evaluate the options and impacts of expanding the UGA and corresponding annexation plan.
Establish a regular maintenance program for City facilities with a co"mprehensive assessment and
replacement analysis completed on a periodic basis.
Telecommunications Ordinance and compliance revisions
Fiberoptic infrastructure to be planned and installed
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GOAL: COMMUNITY DEVELOPMENT (continued)
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Annexation Plan and service provision relationships and petition
Expand the UGA to Deer Park area
Manage Housing Rehabilitation Plan for City
Carnegie Library renovation project and partnership with Historical Society for museum
Update Regional Transportation Plan, CIP, Shorelines Master Program, Zoning, etc.
Develop Stormwater Management strategy and program
Reactivate the Morse Creek Hydro Facility via lease with private sector
Construct the first 3 phases ofEdiz Hook Undergrounding Project
Construct Laurel Street slope stabilization and stair project
Complete 8th Street Restoration Project
Commence construction on Lauridesen Boulevard/Edgewater Road realignment
Improve stormwater discharge at vicinity of Crown Park
Reduce the combined sewer overflow discharges into Port Angeles harbor
Develop Frances Street Project
Negotiate floating easement across Rayonier property for Centennial Waterfront Trail
Work toward completion of Friendship Bridge at Valley Creek Estuary
Conduct a Pool Project feasibility study
Inventory all City-owned property and facilities for utilization
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GOAL: ECONOMIC DEVELOPMENT
Stimulate the community's economy through a combination of policies and programs which
diversify the economic base, support the community and resource-based activities, provide
adequate infrastructure and support, promote the opportunities for high technology and
innovative applications for our business and industrial base, and establish the community's
prominence as the service and activity center of the North Olympic Peninsula.
,
Implement comprehensive community support programs that recommend economic development
strategies and projects to the City Council and provide timely informational reports on economic
activity.
Collaborate with other agencies to ,promote a timely cleanup and redevelopment of the Rayonier
site , that serves the best interests of the corporation and community.
Cooperate with the Port of Port Angeles to stimulate and develop Port property and support the
proposal of an Airport Industrial / Business Park.
Support efforts of the Economic Development Council, Port Angeles Downtown Association,
Chamber of Commerce, Visitors and Convention Bureau, and other community agencies to create
a positive business climate that stimulates private investment. '
Promote tourism and establish linkages with Victoria, B.C., Puget Sound cities, and other
Cascade area communities to enhance economic opportunities.
Revitalize the downtown core and create an economic partnership with local business that
encourages economic vitality, encourages pedestrian interaction, and incorporates the objectives
of the "Main Street" model.
Explore opportunities to support and promote the economic diversification of the community,
especially in areas of advanced technology, marine industrial, telecommunications, and other
potential businesses that can expand our local economy.
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GOAL: ECONOMIC DEVELOPMENT (continued)
Sappho Gap project infrastructure developed with public agency/private participation
Assist in business expansion and recruitment opportunities
Circulate RFP for Conference Center and evaluate options
Secure the site and construction for the Gateway Project
Institute Small-Business Incubator Project
Provide assistance in the Rayonier site development
Evaluate tourism marketing and impacts upon local revenues
Market Del Guzzi property and develop business plan for use
Develop a master plan for land use of the landfill area after its closure in 2006
Complete phase II of the Downtown Watermain and Sidewalk Replacement Program
Coordinate with the Chamber, Port, Downtown Association, and other stakeholders on a
Waternont Vision
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GOAL: COMMUNITY LIVABILITY
Protect, preserve and enhance the quality of living within our community which fosters a
commitment toward excellence in environmental, cultural, social, and physical benefits to our
citizens.
Promote responsible efforts of forest management, fish preservation, and other programs
that preserve, protect, and balance our community's livability with our natural
environment, while stimulating economic activity and family wage jobs.
.
Research and adopt as necessary new ordinances that improve community aesthetics and
welfare through responsible enforcement and regulations as well as heightened
community awareness. Drug Treatment Centers, Cellular Tower regulations.
Acknowledge citizens for civic contributions and public service on Boards and
Commissions.
Promote our annual clean-up and recycling events through improved results and increased
participation.
Evaluate the usefulness of neighborhood planning.
Address impacts of forest management/fish enhancements through ESA regulations
Explore a "Good Neighbor" reporting project on nuisance issues
Initiate Watershed Planning effort with planning agencies
Evaluate neighborhood planning process
Revise Fire Alarm Ordinance and Fire extinguisher management requirements
. Coordinate with other agencies in ESA regulations compliance and NMFS 4( d) rule
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GOAL: COMMUNITY LIVABILITY (continued)
Review feasibility of accepting septage at the WWTP
Appoint a citizens committee to review our permitting process and code enforcement
Enhance our Recycling and Yard Waste Programs
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GOAL: COMMUNITY RELATIONS
Enhance citizen - government communication in order to promote a more responsive and
accountable municipal organization which functions with understanding and support for its
constituency.
Improve the governments access programming and information available on Channel 21 (access
channel) to promote topics of interest, information and welfare to the community.
Strengthen community participation and interaction in local government affairs.
Develop performance measures to gauge the effectiveness of municipal services and customer
satisfaction.
Utilize technology to improve informational exchange and communications between the City and
its customers.
11I!llm~li~!IOOl~......r..............
Reconvene Advisory Committee on Education / Government Access
Enhance web-page and explore portal use of information kiosks to provide community
information
Explore use of Internet for utility billing/financial transactions
Develop a I-day media education event to familiarize media with fire operations
Incorporate performance measures into the annual budget process
Incorporate information kiosks and other modes of conveying community information into our
community development process
C:\OFFICE\CMGR\GOALSOI-Ol.wpd Report to Council February 6,2001
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
February 1, 2001
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
Michael Quinn, City Manager ~
SUBJECT:
Council Goals - Project Update
Summary: As indicated in prior informational reports, it is my desire to increase the project
information to the City Council via a series of status updates on a monthly basis. We may not
address every project each month, but will address those projects that are the most active or have
other circumstances that impact them. With the submittal of the Work Plan, these proj ects have now
been identified and can be tracked for monthly progress.
Recommendation:
No action necessary - information.
Back~round / Analysis:
Goal: Financial Stability - Provide consistent and quality municipal services through the
adequacy, utilization, and development of financial resources that maximize return on
investment, leverage of outside resources, and equity for local taxpayers.
* Electric Rates - A study is underway to determine the impacts of the proposed BP A rate
increases. It is anticipated that a rate increase will not be warranted until 10/1101 and will be
reviewed at a later date.
Goal: Intergovernmental Relations - Promote communications, legislative influence, and
agency cooperation with all public entities on the North Olympic Peninsula, as well as State,
Federal, and Tribal agencies which impact our community and environment.
* Bilateral Compliance Agreement on GWI - This is a current item for City Council
consideration in the packet.
Goal: Quality Municipal Services - Organize and provide municipal services that are oriented
toward meeting the needs of our citizens, effectively utilizing available resources, and
achieving improvements in our community's quality of life.
* ISO Rating Study - An inter-departmental work team has been formed to prepare for the
rating bureau visit and a visit to Bremerton is being planned to learn from their recent experience
with a rating survey.
G:\MASTFORM\COUNCIL.WPT
Last Revised: 6/29/99
105
* Efficiency Improvements - Several departments are reviewing alternatives to the traditional
delivery of service or capital we program into our organizational and budgetary decisions:
Police - (1) Bids for front wheel drive Impala police vehicles are due 2/6/01; (2)
Policy and Procedure manual is currently under department review and update; (3) Three video
cameras will be installed in police vehicles ( one per shift) to test for use and develop future needs
and policy; (4) the Senior Volunteer Program is reviewing areas of potential involvement with
nuisance enforcement issues.
Fire - (1) A calendar representing the department's representation with various
community and regional organizations - has been prepared to promote intergovernmental
participation; (2) A preconstruction meeting was held with Public Works staff and the Manufacturer
tl) review plans for the new replacement ambulance.
* E.nabled Survey - This survey reef ived a preliminary review with the Port Angeles W o:-ks
Committee and is being finalized for an upl;oming report to the City Council.
Goal: Employee Excellence - Expand programs and policies that enhal1ce the work
fDvironmmt, stimulate employee performance, and promote customer service to assure the
provision of quality municipal services and prepne our employees for the future challenges
in municipal government.
* Performance Evaluation - Weare embarking on a revised system of performance evaluation
which emphasizes achievement of performance goal:3, training of supervisors, and more consistent
treatment of all personnel involved in the process. New forms and procedures are under review by
representatives of all our employee groups within the next sixty days.
* Training Academy - The City has initiated a training program through Peninsula College
for our employee groups oriented toward management and supervisory staff. We 'Jelieve this is
cost-effective and flexible in addressing the special needs of our different supervisory levels, and we
have offered this program for sharing with other agencies in Clallam County for the benefits of
coordination and networking. The last session concerned "motivation".
Goal: Community Development - Develop policies and promote implementation
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measures that enact our Comprehensive Plan, preserve the character of our community, and
provide the necessary public facilities and infrastructure consistent with lour vision for the
future.
* Annexation - The Department Heads are organized into an Annexation TaskForce to
coordinate our preliminary service plans and analyze impacts associated with annr.:xation of our
eastern U G A. Weare currentl y sorting data and working toward a cost -benefi t analysis of the proj ect
impacts and defining the logical service boundary area for potential annexation. We remain focused
on accomplishing the analysis in the first quarter of2001 and beginning the process ofrevie~ with
all public agencies and the City Council. We have given preliminary review to the emergency
services plans and will be concentrating on Public Works and Parks in the next session.
* Airport Road Realignment - Design and Right-of- W ay acquisition has been completed, and
we are awaiting right-of-way certification and receipt of funds from WashDOT. Construction is
anticipated in Spring.
* Carnegie Library Restoration - This contract for professional design services is presented
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in the current Council packet. We hayealso submitted 0lJ,f revised application to the Walkling Trust
"f'V".<"C,', ,C""'}!:""':.,'r
concerning our capital request for renovation in association with the Historical Society.
* Elwha Dam Water Supply Mitigation - A meeting of the technical planning team met in
Seattle on 1/25 and 1/26. The current direction is to provide conventional treatment for the domestic
water supply and additional Ranney collectors for the industrial water supply. There is still the
question of treatment capacity of the industrial reserve as a function relating to capital cost for
treatment associated with this project.
* Fiber Optics - A design consultant contract is a current item for City Council consideration
in the packet.
Goal: Economic Development - Stimulate the community's economy through a
combination of policies and programs which diversify the economic base, support the
community and resource-based activities, provide adequate infrastructure and support,
promote the opportunities for high technology and innovative applications for our business
and industrial base, and establish the community's prominence as the service and activity
center of the North Olympic Peninsula.
* Landfill - The renewal permit application for the landfill has been forwarded to Clallam
County for review and approvaL The current permit expires 3/15/01.
* WWTP Permit - The NPDES permit expires on 7/1/01, and a renewal permit application
has been forwarded to the Department of Ecology.
(
Goal: Community Livability - Protect, preserve and enhance the quality ofliving within
our community which fosters a commitment toward excellence in environmental, cultural,
social, and physical benefits to our citizens.
* Committee on Codes - I have talked to Community Development about the formation of
a citizen/developer task force to review our code and standards requirements, especially as they
impact development. The preliminary steps toward organization have been identified and we will
be proceeding with committee selection.
Goal: Community Relations - Enhance citizen-government communication in order to
promote a more responsive and accountable municipal organization which functions with
understanding and support for its constituency.
* No Report at this time
G:\MASTFORM\COUNCIL.WPT
Last Revised: 6/29/99
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~ORTANdELES
WAS H I N G TON, U. S. A.
PUBLIC WORKS & UTILITIES DEPARTMENT
DATE:
January 29, 2001
To:
MIKE QUINN, CITY MANAGER
FROM:
Glenn Cutler, Director of Public Works and Utilities
SUBJECT:
Power Supply Situation (Information only)
Many articles have appeared recently in the Peninsula Daily News and on TV and radio reporting on
the power situation on the West coast. Many utilities have implemented rate increases for their
electric utility customers in response to the rising cost of their power supply. Clallam County PUD
recently announced a 14 percent increase along with additional increases in the fall and next spring.
The news reports have also prompted many calls to the City concerning the level of the rate increases.
.
While the City's power supply costs will be increasing substantially starting October 2001, staffwill
not be recommending any retail electric rate increases before October 1. 2001. We are in the process
of a rate study that will determine how the increased power costs will effect us over the next five
years. The most recent figures for wholesale increases from BP A indicate substantial increases will
be required over the next five years.
The City's power supply, starting October 1, 2001, will consist of Columbia Storage Power Exchange
(CSPE), about half a MW from Oct. 1 through March 31,2003; LG&E/Avista, 11 MW from Oct. 1
through Sept. 30,2003; with the remainder of our power requirements being purchased from BPA.
The CSPE power will save City customers about $301,000 and the Avista power will save about
$3,864,000 compared to purchasing the same amount of power from BPA. The BPA portion (about
76%), is expected to increase in cost by about 95% in Oct. 2001, down to 92% in 2002, down to 58%
in 2003, and down to 35%.in 2004 and 2005. Starting October 1,2003, the City will purchase all of
its power supply from BP A.
It should be noted that these percentage increases are not cumulative but are increases over a base rate
adopted by BP A in their 2002 final rate proposal. The base rate is very close to the current rates we
are paying BP A for wholesale power.
.
N:\PWKS\LIGH1\POWM\MEMOS\cmOI29.wpd
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ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
FEBRUARY 6, 2001
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
\
. f
YVONNE ZIOMKOWSKI, FINANCE DIRECTOR\"~'l
\
SUBJECT:
PROPERTY TAX LEVY
At the City Council meeting of January 16, 2001, Councilmember McKeown reported on a conversation with
Clallam County Assessor Linda Owings-Rosenburgh. The conversation centered around the level of Port
Angeles property tax. It appeared that taxes would remain the same for 2001 as they were in 2000, but would
go down in 2002.
.
While it is true that the taxes remained the same for 2001, in reality, the amount assessed by the County is
below the City's budgeted amount by $27,965. This variance occurred because the property valuation on the
City's existing tax base was below the 2000 level as well as the City's estimates for the 2001 levy. The
City's estimates were based on a one half of one percent increase in assessed valuation, while the actual
assessed valuation was decreased by 0.2%. Overall, instead of the budgeted 2.5% increase in the property
tax levy, the actual increase was only 1.6% including new construction. Without new construction, the actual
tax increase assessed by the County was only 0.2%.
The following table is a summary of the variances between the City's budget and the actual assessment.
Proposed Assessed
In Budget By County Variances
Total Assessed Valuation for 2001 levy 1,038,491,632 1,030,475,336 (8,016,296)
* New construction (new tax base) 15,000,000 14,404,496 (595,504 )
* 2000 levy tax base 1,023,491,632 1,016,070,840 (7,420,792)
Tax Rate per $1,000 valuation 3.10 3.10
Total Property Tax Levy 3,222,439 3,194,474 (27,965 )
Increase (decrease) over 2000 level:
. * Assessed valuation of existing tax base 5,183,085 (2,237,707)
* Tax levy including ne\oV construction 78,332 50,367
.-'
* Percent of increase including new construction 2.5% 1.6%
* Percent of increase without new construction 1.0% 0.2% 111
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January 22, 2001
Charles R. Turner, Secretary
Board of Trustees
Ben & Myrtle Walkling Memorial Trust
P.O. Box 1588
Port Angeles, W A 98362
Dear Chuck:
Enclosed is the re-d.ra.fted, joiIlt appp-cation which you requested in your letter of Dec.
15. Since, as you were aware, Ffarik was out of the country untilearlier,this month, the
work on this application was started and completed during the Ia:st two weeks. Within that
period, both the Historical Society's board of directors.and the Port Angeles City Council
have voiced support for the joint application.
We have tried to address all of your criteria in the application. However, there are a
couple of points which probably could be expanded upon.
First, members of the consortium have not met for several months and a meeting
during the last week was not possible. Thus a detailed timeline for a written agreement is
estimated for May. Because of the community interaction involved in public decision-
making, we have left ourselves quite a bit of time for the written agreement.
Second, the complexity of this multi-participant project and the necessity for additional
funding from as-yet unexplored sources suggest the need for caution. So to guarantee
completion of the project, we have discussed the option of a phased approach to
construction, if necessary. If project expenses andfunding options are favorable, the
project will be completed without phasing. Relying on the state grant or "phasing" the final
stage of the project could add several months to the project, thus an estimated range of 18
to 30 months for completion.
As for your final criteria, please allow us to suggest that you consider dispersing the
grant money once you see the written consortium agreement, detailed budget and
timetable for project completion. That would allow us to move ahead with as many
construction ~sks as possible scheduled for Phase 1
Both the Historical Society and the City appreciate the interest of the Walkling Board
of Trustees in the Carnegie project. Without your help this building would likely remain
boarded up . for another couple of years.Y our support will assure that the Carnegie
Building will once again be an active part of our community.
Sincerely,
~~~,,~
~fl~~
Michael Quinn
City of Port Angeles
Frank Ducceschi
Clallam County Historical Society
I
113
Ben and Myrtle Wall ding Memorial Trust
P.O. Box 1588. Port Angeles, Washington 98362
(360) 452-8561
Application
.
For: (x) Charitable Grant () Civic Grant
Name, Address and Telephone Number of Organizations:
Clallam County Historical Society City of Port Angeles
P.O. Box 1327 P.O. Box 1150
Port Angeles, W A 98362 Port Angeles, W A 98362
360-452-2662 360-457-0411
Purpose of Organizations:
The mission of the Clallam County Historical
Society is to preserve, utilize and interpret the
region's cultural heritage for the enjoyment
and education of all. We will marshal the public
awareness and resour~s necessary to preserve
the past and empower the future.
The City of Port Angeles is a local municipal
governmental unit.
Representatives of Organizations:
Frank Ducceschi, Finance Committee Chairman
Clallam County Historical Society
531 E. Ahlvers Road
Port Angeles, W A 98362
360-457 -0502
Michael Quinn, City Manager
City of Port Angeles
P.O. Box 1150
Port Angeles, W A 98362
360-417-4501
.
Description of Project:
To preserve and restore the Carnegie Library building as an example of historically significant local
architecture, a part of our local/regional heritage, and a useful public building with a function which
can be enjoyed by residents and visitors alike. The end result of this preservation project will be the
development of a site for a Clallam County historical resource center which will be operated by the
ClaIlam County Historical Society.
Amount Requested:
$200,000. That amount, with other money now available, would allow the initial work on the building
to begin. It also would be cited as "local matching funds," often required by grants from out-of-county
sources, to help generate additional funding and other in-kind local support.
Project's Total Budget Including All Proposed Sources and Use of Funds:
Approximately $1 million is required to stabilize the building's structure, to restore the outside of the
building, and to bring the plumbing, lighting, air conditioning and interior space up to modern
standards. Excluding more than $100,000 already spent on preliminary work, the tentative budget
for the project includes the following existing funds:
Earmarked funds resulting from 1994 library bond election ............................. $ 200,000
City 2000 capital improvement funds ................................................................... $ 200,000
City 2001 capital improvement funds ................................................................... $ 250,000
Sub to tal ................................................................................................................. $ 650,000
The tentative budget also includes the following sources of funds:
Walkling Trust grant. .............. .................... ........................................ .............. ..... $ 200,000
Other private sector grants to be sought by consortium members ................... $ 150,000
Sub to tal ...................... ......................................... .................................................. $ 850,000
.
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'-!~~~;f;':-:~':'(:-~},~~~;~~~~~'
','- ,-
, ~:_,::;;':;;>,J';;:",:,~>:? - -
While the lead agencies in this project are th~~Ql'~11!rm County Historical Society and the City of Port
Angeles, the development of the whole concept4!nas come from a consortium consisting of the
Historical Society, the City, Clallam County and the Port Angeles School District. All members of the
consortium have agreed on the general direction of the project, but a written agreement with the
myriad details of individual memberresponsibilities.has!yet to be negotiated. That is expected to be
completed in May 2001, after a series of meetings in the spring. The agreement will contain a
detailed budget (including a greater enumeration of funding sources) and the complete timeline for
the project.
Timeline scope: The Historical Society and City are in agreement that we would like to move as
quickly as possible. The timeline is contingent upon the degree of improvements matched with
funding sources. If the consortium could quickly secure the balance of needed funding, the project
could be completed in 18 to 24 months. If funding could not be secured as quickly, the project would
be done in phases. Existing funds could accomplish the structural. and exterior improvements, as well
as the upper floor interior improvements. That could be Phase 1. It would likely be completed within
about 18 months. Phase 2 would concentrate on the lower floor interior improvements, furnishings
and equipment required by the Historical Society's use of the building, landscaping, parking
improvements at the site, and other fmishing improvements to the historical structure. ,If expenses
are lower than expected, more could be done in Phase 1. The extended time frame created by a two-
phase project would allow the consortium to apply for a grant for Phase 2 from the state Capital
Projects Fund for Washington's Heritage in 2002. This is exactly the kind of project for which the
fund was created. If done if two phases, the entire project would be completed within 30 mon.ths.
Whether the project is done in phases or an at once, the building will be presentable to the public by
the end of 2002. The City has indicated it wants to start repair work on the building no later than this
summer.
,
How Request Benefits the Citizens of Port Angeles or Clallam County:
1. Would help provide a first-class museum for the public.
2. Would help preserve and restore an historically significant example of local public architecture.
3. Would help preserve another historic building along Lincoln Street,.the city's heritage IIlain street.
4. Would help provide a tourist attraction which is highly visible and has easy access for visitors.
5. Would help provide a suitable public use of one of the city's most notable historic buildillgs.
6. Would help provide a tenant for the Carnegie which will treat the building with respect and care.
7. Would help assure that Port Angeles and Clallam County history is preserved and available to all.
How Gift From Ben and Myrtle WalklingMemorial Trust Would Be Acknowledged:
A plaque in a suitable location on the building indicating that the Carnegie Library building could not
have been restored without the financial support of the Ben and Myrtle Walkling Memorial Trust.
115
u. S. TREASURY DEPARTMENT
INTERNAL REVENUE SERVICE
DISTRICT DIRECTOR
905 SECOND AVENUE BUIL.OING
SEATTLE 4, WASHINGTON
DEe 3 1 1SS7
IN REPLY "ErEM TO
:bll.XF.w'.:hX
A:R
HAB: ei-l
SEA: EO: 57-153
.
r
Clallwn County Ristor-leal Society
c/o }~dee H. Nai1or,Treasurer
11L North Peabody Street
Port An~eles, \'lashington
Gen t1 emen :
It is the determination of this office; based upon the evidence presented. that you are exempt from
Federal income tax undecthe provisions of Section 501(c)(3) of the Internal Revenue Code oC 1954,
as it is shown that you are organized and operated exclusively for educational purposes.
Accordingly, you are not required to fil.~ income tax returns unless you change the character of your
organization, the purposes for which you ll:ere organized, or y.our method of operation. Any such
changes should be reported immediately to the District Director of Internal Revenue, Seattle, Wash-
ington, in order that their effect upon )'our exempt status may be determined.
You are required, however, to. file an information return, Form 990-A, annually, with tbe O,!1ection
Division of the District Director's Office, Tacoma, Washington, so long as this exemption remains in
effect. This form may be obtained from tbe Tacoma office and is require<,l to be filed on or beCore the
15tb day of the fifth full month following the dose of your annual accoun~ing period, beginning with
. the first of such filing dates that falls after the date of this letter.
.
Contributions made to you are deductible by the donors in computing their taxable net income in the
manner an'd to the extent provided by Section 170 of the Code.
Bequests, legacies, devises, or transfers, to or Cor your use, are deductible in computing the value
oC the net estate of a decedent for estate [ax purposes in the manner and to the extent provided by
Sections 2055 and 2106 (a)(2) of the Code. Gifts of property to you are deductible in computing net
gifts Cor gift tax purposes, in the manner and to the extent provided in Section 2522 (a) and Section
2522 (b)(2) and (3) of the Code.
In the event you have not filed a waiver of exemption certificate in accordance with the provisions of
Section 3121 (k) of the Code, no liability is incurred by you for the taxes imposed under the Federal
Insurance Contributions Act. Tax liability is not incurred by you under the Federal Unemployment
Tax Act by virtue of the provisions of Section 3306 (c)(8) of such Act.
SEA- FL- 72
SF -4971oSEA
.
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.. 1',,~c'ill'~'''~H;;; '~,,~. ;: -/~-~~~1.t~~t(;~~;~~'::
i;:~~;~'ff~r":~~i~~~';:",:,:h:,..>. . " ., ',_,,' ,
Clallum County Historical Society
-2-
OEe ~ 1 1C57
Your aetention is called to the provisions of Section 501 (c}(3) of the Intcrnal Revenue Code of 1954
under ~'hich the exemption hereby granted will be revoked if any sUbstantial part of your activities
consists of carrying on propaganda, or otherwise attempting to influence legislation, or if you partici-
pate in, or incervene in (including the publishing or diStributing of statements), any political campaign
on behalf of any candidate (or public office.
It is important that any change in your maiIingaddress be reported at once to the District Ditector of
,
lncemal Revenue, Collection Division, Tacoma ,2, Washington, Attention: 1200.
Failure to file the required information return or to otherwise cOll1!>ly
with the provisior~ of section 6033(a) of the Code and reffUlatians applicable
thereto may result in the termination of your exempt status on the grounds
that you have not established that you are observing the Conditions required
for the continuation of an exempt status. '
Very truly yours,
A5/1///-J.- g? ;f~~
,,' V~~~ j
District Director
SEA.FL. 72. 2
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CITY OF PORT ANGELES
/'f"'-\;';-:":"'-
PARKS &
RECREATION
321 East Fifth Street, PO Box 1150
Port Angeles, Washington 98362-1150
TTY Phone (360) 417-4645
Phone (360)417-4555
Fax (360) 417-4559
January 18, 2000
Becky Upton
City of Port Angeles
P.O. Box 1150
Port Angeles, W A 98362
Becky ,
The Port Angeles Parks & Recreation Department has been very busy
during the fourth quarter of 2000 with recreational activities that have brought
additional tourists to Port Angeles. In keeping with our goal to impact tourism
through the promotion and hosting of recreation}}l events, we respectfully
submit "ur Fourth Quarter Report.
In the month of November, we promoted, publicized, coordinated and
hosted one adult and two youth basketball tournaments. Thirty ~ut-of-town
teams traveled to Port Angeles to enjoy the weekends.
In summary, the three recreational events that we hosted in Port Angeles
during the fourth quarter, accounted for thirty basketball teams spending
from one to two nights in local hotels, motels, beds and breakfasts, RV Parks
or camping. Using the uTourism Market Analysis North Olympic Peninsula"
figures, this projects to approximately 600 people spending $46,000 in our
community.
Sincerely, _ ..- //-~
e ly, Director
rks & Recreation
121.
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MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
January 10, 2001
7:00 p.m.
ROLL CALL
Members Present:
Bob Philpott, Linda Nutter, Fred Norton, Fred Hewins,
Members Excused:
Mary Craver, Chuck Schramm
Staff Present:
Brad Collins, Sue Roberds, Debra Barnes, Larry Dunbar,
Ken Dubuc, Dan McKeen, Gary Kenworthy
Public Present:
Steve Oliver, Mr. and Mrs. George Stratton, Gene Unger,
Adrian Hoban
APPROVAL OF MINUTES
Commissioner Nutter moved to approve the minutes ofthe December 13, 2000, meeting
as presented. The motion was seconded by Commissioner Philpott and passed 3 - 0 with
Commission Hewins abstaining due to absence at the meeting.
PUBLIC MEETINGS:
REZONE REQUEST - REZ 01-01 - MORNINGVIEW DEVELOPMENT.
Southeast comer of Lindberg Road and Golf Course Roads: Request for rezone of
approximately 9+ acres from RS-9, Residential Single Family, to RHD, Residential
High Density.
As the applicant was not present, the item was moved to the end of the agenda.
REZONE REQUEST - REZ 01-02 - VIRGINIA MASON CLINIC. Southwest
comer of Vine and Seventh Streets: Request for rezone of two Townsite lots from
RS-7, Residential Single Family, to CN, Commercial Neighborhood.
Chair Hewins opened discussion between the Commission members. Associate Planner
Debra Barnes reviewed the staffs report recommending approval of the rezone as proposed.
She noted that the rezone proposal is associated with the conditional use permit application
identified under "Public Hearing" on the agenda. Planner Barnes noted that the public
comment period had been extended from January 5th to January 10th for the proposal.
Discussion began as to uses inthe area and of the zoning boundaries in the neighborhood as
well as use of the current parking area for a IJroposed mobile testing unit.
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Planning Commission Minutes\
January 10. 2001
Page 2
Commissioner Hewins asked for clarification of the availability of on-site parking for .
employees and patients. Planner Barnes concurred that approximately 50% to 60%of the
available improved on-site parking area does not appear to be used.
Mr. Hewins provided background that in approval ofthe conditional use permit issued for
the medical records storage use on the subject property it was agreed that no parking would
occur in the unimproved parking area north of the alley.
Director Collins asked for a 10 minute recess at 7:30 p.m. The meeting reconvened at 7:40
p.m. Planner Barnes indicated that an appeal of the determination of non significance issued
for the proposal and additional comments had just been received that will require.
consideration and possible action by staff. She asked that the Planning Commission continue
the meeting to January 24,2001.
Commissioner Norton moved to continue discussion of the rezone as proposed to
January 24, 2001, 7 p.m. The motion was seconde(J by Commissioner Nutter and
passed 4 - O.
PUBLIC HEARING:
CONDITIONAL USE PERMIT - CUP 01-01 - VIRGINIA ~ASON CLINIC.
430 East Seventh Street: Request for a conditional use permit to allow further
development including paving for parking of a property currently used in association
with an adjacent medical clinic located in the RS-7, Residential Single Family zone.
.
Planning Director Collins asked that the item be continued due to the submittal of late
comments and an appeal of a determination of nonsignificance that was received during the
(January 10th) Planning Commission meeting with regard to rezone application REZ 01-02.
Chair Hewins opened the public hearing.
Gene Unger, 1401 West Seventh Street, Port Angeles, was present to represent Virginia
Mason's 8th Street Clinic. The subject property is not improved for parking purposes but is
used in association with the medical clinic activity. The property is located adjacent to the
developed medical clinic building and is owned by the clinic. It would seem logical to
improve the area already used for a records storage use and place the temporary mobile
testing trailer unit there rather than involve the parking area west of the clinic building
intended for clinic use. The improvement could also encourage empl9yee parking that is
occurring along Vine Street to be removed from the street. A rezone was applied for to
designate the two Residential High Density (RHD) lots owned by the clinic as Commercial
Neighborhood so that all of the clinic properties would be zoned for medical use. If the
Commission is not in favor of a rezone for the two RHD lots, the conditional use permit is
proposed to allow improvement of the lots for additional parking and I use of a temporary
mobile testing trailer.
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Planning Commission Minutes\
January 10,2001
Page 3
Commissioner Hewins asked for clarification as to why employees are parking on the street.
Mr. Unger responded that he believes the employees are not using the parking area because
they understood the improved area is for patient use. Planning Director Collins verified that
the improved 67 space parking area is intended for employees and for patients.
Mr. Unger added that the existing parking lot may not support the temporary trailer without
displacing required parking. The mobile trailer unit requires a 70' x 40' clear area, or 30
parking spaces.
Commissioner Hewins asked that an analysis of the current parking needs per City standard
requirements and the use of 30 spaces for a mobile unit be done prior to further consideration
of the proposal.
George Stratton, 515 East Sixth, Port Angeles owns two residences in the neighborhood.
He requested that the neighborhood be preserved for residential use and presented a petition
with 11 additional signatures in support ofthat request.
Steve Oliver, 403 South Peabody, Port Angeles represented George and Jean Stratton,
property owners in the neighborhood. He noted that he had submitted an appeal of the
Determination of Non significance issued by the City for the proposed rezone and conditional
use permit, and a legal memorandum expressing the concerns of his clients. He also
presented a picture obtained,offthe Internet ofa typi~al mobile testing unit trailer. The filing
fee for the appeal has not been submitted. He briefly outlined issues expressed in the appeal.
The environmental checklist submitted for the proposals does not analyze traffic and
maneuvering issues, noise levels particularly associated with the cooling requirements for
the proposed trailer unit, and it wrongfully indicates that the use is on-going and not a new
use. His clients and neighbors oppose the expansion of the conditional use permit that
currently exists for the medical storage use and the intrusion of additional commercial
activity into the neighborhood, and do not believe the current zoning allows for off-street
parking lots or a mobile medical facility.
Given the need for analysis of the late memorandum review of issues concerning the
issues raised in review of the environmental checklist as identified in the appeal of the
Determination of Nonsignificance, Commissioner Norton moved to continue the
hearing to February 14, 2001, 7 p.m. The motion was seconded by Commissioner
Nutter and passed 4 - O. Direction was given to staff that analysis be provided of the
current medical use parking requirements, the possibility of additional staff who would be
needed for the mobile testing use, and the connection allowing an off-street parking area in
the Residential High Density zone not associated with a permitted use on-site.
Planning Director Collins asked for an additional 1 0 minute recess. The meeting reconvened
at 8:20 p.m.
125
Planning Commission Minutes\
January 10.2001
Page 4
REZONE REQUEST - REZ 01-01 - MORNINGVIEW DEVELOPMENT.
Southeast comer of Lindberg Road and Golf Course Roads:
.
(Continued from earlier on the agenda.) As the applicant was still not present,
Commissioner Nutter moved to continue. the hearing to January 24, 2001, 7 p.m.
Commissioner Norton seconded the motion which passed 4 - O. Staff will contact the
applicant.
STAFF REPORTS
Fire Chief Dan McKeen introduced the City's new Fire Marshall Ken Dubuc. The
Commission welcomed Mr. Dubuc.
Telecommunications Ordinances Workshop:
Planning Director Collins noted that the meeting scheduled between the City Council,
Planning Commission, Utilities Advisory Committee, and P A Works! groups has been
rescheduled from January 17 to January 16,2001,6 p.m. He encouraged those who could
attend to do so. (Mr. Collins and Planner Barnes left the meeting at this point.)
Planning Specialist Sue Roberds indicated that this is the first opportunity for members of .
the Planning Commission to consider a draft of the City's proposed telecommunications
master ordinance package which includes a proposed wireless telecommunications section.
The Commission will be responsible for recommending action on the wireless
telecommunications ordinance. She asked for the Commission's thoughts on the initial
proposal.
Discussion began mainly on the proposal that towers be allowed by Unclassified Use Permit
(UUP) in all zones throughout the City. There was some confusion as to the UUP process
and opinions that towers should be prohibited or severely restricted within residential zones.
Planning Specialist Roberds indicated that it is staff s proposal to use the UUP process as the
siting tool rather than specifically zone for wireless telecommunication towers/uses. Very
specific and detailed criteria is required for submittal in a UUP process for a tower to be
approved by the Planning Commission through a public hearing process. Certain uses would
be permitted outright which are in some instances illegal to prohibit such as small
antenna/satellite dish uses. It is nearly impossible to absolutely determine that there may not
be a need for a facility to be located at a remote residential location somewhere in the City
at some time. The UUP would account for that possibility and provide for consideration
through a public hearing process.
Commissioner Philpott asked to be excused for health reasons at 10:00 p.m. As there was
no longer a quorum, it was determined that discussion would resume when absent members .
could be present at the January 24, 200 I, meeting.
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Planning Commission Minutes
January 10,2001
Page 5
It was the consensus of those.present that towers in residential areas be restricted to the
extent ofthe law and that more focus be given to that intent. Necessity for such a location
should be required to be absolutely proved not be a matter of simple desire, expediency, or
for monetary reasons.
Larry Dunbar, Power Resources Manager, reminded the Commission ofthe January 16
meeting with the City Council where a detailed presentation of the draft ordinances will be
made.
Planning Specialist Sue Roberds asked if any Commissioners present would be attending
the American Planning Association Winter meeting in Sequim on January 27, 200l.
Commissioners Hewins and Nutter will be attending.
COMMUNICATIONS FROM THE PUBLIC
Adrian Hoban, 1110 Grant Avenue, Port Angeles thanked the Commission for their
obvious concerns for aesthetic and livability issues in discussion of telecommunication
ordinances. He stressed that the Commission encourage colocation of uses, notification of
surrounding property owners, landscaping, potential consider health hazards. He noted that
new studies exist regarding potential health hazards created from low level radiation. He
hoped that situations would not be encouraged where, if it is found that health hazards exist,
existing facilities will not be'grandfathered. but will be required to be amended. He offered
to provide a video on health concerns. He recommended that there be a schedule or calendar
of activities included in the City's web site.
Larry Dunbar noted that he had seen the video and that Commissioner Schramm had viewed
the video as well. Although the Telecommunications Act of 1996 specifically prohibits the
consideration of local facility location due to RF emission concerns. He added that it'is still
good information and will help to educate the issue ofRM emissions. It was agreed that Mr.
Hoban could provide a copy of the video to staff who could make it available to the
Commissioners if they wish to view it.
REPORTS OF COMMISSION MEMBERS
None
ADJOURNMENT
The meeting adjourned at 10:30 p.m.
Brad Collins, Secretary
Fred Hewins, Chair
PREPARED BY: S. Roberds
127
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· Port 'Angeles
Fire Department
Saving Hearts and Homes
.
December 2000
.
129
December 2000
500,00: rt ..
I
1999
Fire $ Loss/Saved___ .
I I--~
lr-
1.=
Total Fire Dept. Calls
3000 !
2750
2500 +-
2250 -L-
2000 I
1750 +-1
1500
1250 .
1000
750
500
250
2,000,000
1,500,000
1 000 000 - i----- ...
I r !
2000
1998
1999
2000
n Saved II Loss
Dee 99/00 Total Calls 220/239
2000 Total Calls YTD 2,715
1999 Total Calls YTD 2,621
Saved Loss
2000 YTD 2,336,750 451,558
1999 YTD 647,845 431,496
160 - !
I
140 !
.
I
120 I
1 00 +-----
80 ---r---
60 J
40 I
I
20 ~
o _i__~_ I
Fires> 5K Fires < 5K
Auto
Brush
Haz Mat
. 1999
III 2000
Year to Fires > $5,000 Fires < $5,000 Auto Fires Brush Fires Haz Mat
Date Incidents
2000
1999
12
9
62
72
10
16
36
29
38 !l
151 ~
130
:f~~1y'~~'~,n'i'~;i~i~:4rr(
Fire & Life Safety Insp
1200 -,-
1000
. 800
600
400
I
200-'+-
0---
Inspections Reiospections
[] 1999 II 2000
Inspections Reinspections
2000 YTD 1,084 998
1999 YTD 1,085 926
Medic I Transports
.1000 I
800 :
!
600 r1
400 +-1
i I
I .
20: tl
ALS
-------~
BLS
-l 1999
. 2000
Advanced Life Support (ALS) &
Basic Life Support (BLS)
Fire Dept. 1999 2000 %
ALS-YTD 976 944 3.2 1
BLS-YTD 92 152 39.4 I
.
.,,;,i>:_'0.;~;::ft;;:~~r;t{~~~: ;
Prevention Activities YTO
300 I .--- ---.-....--
250 -~-- n__ _.-------, ..___ n. __
, I' I
200r I i r-~-
150 n.. ' ~. -- n . j ~
i I I
100--j------l. L---- :
, -I I
50 -;.. ": ~..
0-' - . .:-----.
I
l_~__
1999
2000
o Permit Inspections
II Plan Reviews
. Public Education Contacts
Permit Plan Public Ed
Inspections Reviews Contacts
2000 255 35 58
1999 260 67 39
Patients Assisted
2500 T - - - __n_____
I
2000
1500
1000
500
o
----~--
I
Olympic Ambulance
Fire Dept.
r"-.'
! I 1999
II 2000
Patients Assisted
Fire Dept. 1999 2000 %
YTD 2,086 2,266 7.9 I
131
FIR E
PREVENTION
ACTIVITIES
.
December
2000
This Year to Last Year Last Year
Month Date This Month Year to Date
Fire & Life Safety Inspection 61 1,084 122 1,085
Fire & Life Safety Reinspection 23 998 88 926
Code Violations Found 52 1,449 136 1,637
Code Violations Corrected 19 1,319 180 1,363
Building Survey 0 13 0 5
Complaints Investigated 1 65 2 33
Fire Drills Supervised 0 2 0 6
Lectures, Classes, Demonstrations, Station 1 58 5 39
Tours
Fires Investigated 0 13 0 11
F ire Alarm Test 6 110 12 174
Sprinkler System Test 4 161 17 180
Hydrants 0 81 0 20
Permit Inspection 15 255 35 260
Juvenile Fire Setters Counseled 3 7 0 7
.
Plan Checks:
,1. Commercial 0 18 3 29
2. Multi-family 0 0 0 4
3. Sprinkler System 0 10 2 19
4. Fire Alarm 1 7 I IS
FP - 32
Revised 10/4/95
.
132
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Medic I Statistics
December, 2000
ALS BLS PRIVATE NO
TRANSPORT
PAFD OLY PAFD OLY
Cardiac Arrest 3 0 0 0 0 1
Cardiac, Other 21 0 0 0 0 0
Major/Minor Medical 38 0 5 8 5 13
Motor Vehide Accident 3 0 4 6 1 14
Drug! Alcohol 4 0 2 0 1 2
Accident, Other 8 0 4 14 8 33
False Call 0 0 0 0 0 6
Total 77 0 15 28 15 69
.
* Note:
P AFD -- Port Angeles Fire Department
OL Y -- Olympic Ambulance
Private -- Private auto, taxi, funeral home, etc.
No Transport -- patient refused or required no transport
Total Medic I Patients Assisted
This Month Year to Date This Month Last Last Year to Date
Year
204 2,266 176 2,086
Medic II Statistics
Citizens trained in CPR and airway management
This Month Year to date This Month Last Last Year to Date
Year
6 285 0 244
.
133
. .... '. -, ,-' ........'. . - ,"
.. . ,.,,' ': .-..,-.:'.
'- - - -. -.- . - -
...,-. .- - ...' ...-.... .-'.... '-,"
.........:.:......................0>................ '.'
',_. .,-," - - .....:,...
OPERATlON......CANDY CANE
. 'I>AvELoriAN/FOR THE PrillNSW'riAiLV NEwS .....
.-', .' - -", ,
." '" "-- ....-., ',',' ',-- -- . -.,-,-,,' -,',",: " ',"". ,',-, ;. ,",.. '- .. '"., '. . ,.-.
Kevin Peterso1't>cl~ckUJTs~from top left, Sharon Edgington; Scott;J{e1'tyon.dndBtia~
Oman hang lights on on a 1956 Seagraves pumper truck in preparationforthe.Por~ .
Angeles Fire Department's 15th annual Operation Candy Cane run. Duringtheeuent,
which. kicks off Saturday and runs through Thursday, the truckwiU drive around Pori
Angeles collecting canned food and money in exchange for candy canes from the public.
I terns collected will be donated to the Food Bank.
.
134
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Winter's tale: In search of the candy-cane truck
BERGEN McCURDY
It was the night I had been .waitlng
for, one of my favorite parts of Christ-
mas, clear blue with
that twinge of crisp
winter feeling. Filled
with excitement, I
stood with my dad,
holding his hand.
Soon enough there
was the faint roar of a
fIre truck, but not just'
any fIre ttuck. It was
the candy:Cane fIre
truck! I tote inside aIId
mom handed me a McCurdy
crinltIySaf~way bag.
Inside were two treaSured Cans of food.
When I wSllt .outside again the fae
truck was there.
The f~_ttuck looked just like a light
bulb! It was covered in Christmas lights.
Ijogged over to dad. My ears were
throbbing with the blaring of the loud-
speakers. I ran up to one of the elves.
He looked down at me with a smile and
. pulled out one crimson and ivory striped
candy cane for me .in exchange for the
,bag of food. .. . ,..,i.
Nothing con)d tulll it for me as I held
that candy cane and watched the truck
drive away. I loved the tangy aroma of
peppermint. I looked back and waved
goodbye to Santa up on his .throne. He
shouted; "Merry Christmas," to me
through his microphone.
Later I sat in my favorite chair and
started a good book in front of the
crackling fIre. A half-hour later I heard
my sister walk in. "So, Berg, I heard you
caught the fIre truck. Where is my
candy cane?"
"I . . . I didn't get you one," I stut.
tered helplessly. All high-Oying joy feU
to the ground and shattered like glass as
TEEN POINT OF VIEW
my sister muttered, "Oh it .tm;'t really
matter." She looked down in disappoint-
ment. I knew Alii loved candy ea.nes .
even more than I do, and here I had
deprived her of one so thoughtl~ssly.
I whispered, "sorry," stumhled
through my shameful tears to my bed-
room and sprawled dismally on my bed.
I sobbed quietly into my pillow. I
could clearly see the image of Allison
looking down at the Ooor and missing
out on the joy of the candy-cane truck.
I heard my name uttered. I sat up
and saw my mom in the doorway hold.
ing out two cans of food.
"If AIli and you ever want to catch
that truck you'd better get moving."
Allison was waiting by the door, and we
ran out into the n;,iv..cold winter night.
I Oew up the hill with Allison on a
long, tiring quest for the golden candy-
cane truck.
For nearly an hour we followed the
elusive wail of the sirens and the loud
beat of the Christmas songs.
I could teU Allison was glad we were
doing this but would rather be home.
We saw a Oare of glimmering gold and
bUrgundy.
We erupted in a burst of energy. I can
still hear the crunching of gravel and
the faint wheezing of our breath.
Then, there in all its glory was the
truck.
Catching one eIrs attention, we
handed him the cans and in return
gained that certain candy cane.
I took it and gave it to Alii.
We hugged and then trudged happily
home, which was by then three or four
miles away.
I slept peacefully that ilight with a
satisfied conscience.
Bergen McCurdy is a 13-year.old
seventh grader at Roosevelt School in
Port Angeles. It was written as a holiday
memory for her language-arts class.
Jefferson and Clallam teem - we
want to publish 300. to 600-word Teen
Point of VielD columns every Tuesday
on home or school issues, dating, Inter.
net - whatever you feel i.. important.
Please print aut your article double-
spaced and mail it to Tee" Point of View,
Penin..ula Daily News, 305 IV, First St.,
Port Angeles, WA'98362. Or fax it to
(360) 417-3521. Or e-mail it to
lettera@peninsuladailynews.com.
Include your name, street address,
telephone number, plus age, name of
your school and grade. Please
Bend us your photo (it will be
returned.)
~
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Blaze damages
home; no one .hurt
Portable smoker
blamed for fire
PENINRULA DAILY NEWS
PORT ANGELES - An acci-
dental blaze damaged a Port
Angeles man's home while he was
away making sure a relative's
chimney was safe.
Police Detective Mike Hall
noticed the flames about 1:30
p.m. at 1915 W nh St. as he was
driving by on another call.
Fire Chief Dan McKeen cred-
ited Hall's quick alert with saving
the home from further damage.
Firefighters contained the
blaze to the roof and attic, Acting
Capt. Brian Wheeler said.
A portable electric smoker set
.
too close to the house on a back
porch apparently started the fire,
Wheeler said.
He said homeowner. Clifford
Schleusner had just set up the
smoker when he left to check a
family member's chimney for
safety.
"When he came back he found
the Fire Department playing with
. his house,". Wheeler said. "That's
just the way it happens."
McKeen estimated damages at
$50,000.
Besides the structure, camping .
and household goods stored hi the
attic were also damaged, Wheeler
. said.
A dog and pet birds survived
the blaze, McKeen said.
KEITH THORP}:/PENINSUI.A DAILY NEWS!
Firefighters work to extinguish a blaze that caused roof and attic damage to a house at
1915 W. Seventh St. In Port Angeles on Friday.
.
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138
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....,. "'-".,- ,
. ... ANGElES
~ a -Qq_"
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JEFFERSON AFTER SCHOOL PROGRAM
2000
.
1(39
PARKS & RECREATION REVENUE
DECEMBER 2000
.
Ocean View Cemetery
William Shore Memorial Pool
Vem Burton Community Center
Senior Services Center - Rentals
Senior Services Center - Kitchen Fees
Senior Services Center - Leases
Banner
Lincoln Park Camping Fees
City Pier Moorage Fees
General Fund Revenue Total
$151,014.43
$145,381.00
$18,333.50
$12,480.50
$2,170.00
$9,300.00
$4,291.00
$2,660.00
$1,183.00
$344,643.43
$126,959.86
$141,660.66
$21,562.00
$8,799.00
$0.00
$11,400.00
$4,980.00
$1,568.85
$1,251.00
$318,181.37
Longhouse/Clubhouse
Lincoln Park Camping Fees
Improvement Fund Total
$13,118.00*
$446.00 1
$13,564.00
$37,635.59** .
$1,164.52
$38,800.11
Vem Burton Kitchen Fees
Co-Rec Volleyball
Volleyball Tourney Fund
Slowpitch
Slowpitch Tourney Fund
Mens Basketball
Basketball Tourney Fund
Youth Programs
Adult Programs
Adult Soccer
Recreation Activities Fund Total
$2,327.50
$3,985.00
$0.00
$19,614.00
$2,951.00
$4,445.00
$1,431.75
$48,804.90
$1,452.75
$6.116.00
$91,127.90
$2,674.75
$4,310.00
$50.00
$21,170.00
$2,073.00
$7,756.00
$2,958.75
$43,348.39
$2,248.50
$2,210.00
$88,798.64 .
** Includes Junior Soccer Club Donation & Little League Field Plane Crash Insurance payment
* lAC Grant Payment
140
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'p,~ C._ ;;i'.{ ;><J: ,<" . .' ~q:J ';';';fi'<!}U?rr:;;i'~~:'
Ground Burials
28
17
10
1
56
26
21
10
o
57
28
23
13
1
63
23
28
13
1
65
Ground Burial Inurnments
Niche Inurnments
Entombments
Year to Date Totals
THIS MONTH
THIS YEAR
TO DATE
$58,535.60
THIS MONTH
LAST YEAR
$14,115.67
LAST YEAR
TO DATE
$46,591.26
$637.00
141
Parks & Cemetery
Monthly Division Report
December 2000
Accomplishments
Turf Management
II'" Mowing and trimming ALL locations ......... .............. .......... .... ..... ... 1.0 hours
II" Turf renovation(thatching, aeration, topdressing, fertilizing, irrigating at
Elks Play Field, Civic Field and Volunteer Field ..... .. . ......... .......... .. .... .. . 0.0 hours
II" Equipment "Winter"repairs and maintenance .... ..... . ......................... . .. 70.0 hours
Total Hours: ..... ....... ........... ........ ... 71.0
Beautification
II'" Downtown planter maintenance(cleanup water etc.) .................................. 2.0 hours
11* Maintenance of planted areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 21.0 hours
11,* Greenhouse, plant maintenance .................................................. 9.0 hours
II" Tree well cleaning and maintenance ............................................. 15.0 hours
Total Hours: .................................. 47.0
Amenities
II" Pier general maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 0.0 hours
II" Floats; removed for winter ...................................................... 6.0 hours
II" Washroom servicing, cleaning and general maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 57'.0 hours
II" Park sign maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1.0 hours
11,* Play equipment maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0.0 hours
II" Other: Fences,.Pier Octopus planting, ponds and fountain. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27.5 hours
Total Hours: .................................. 91
142
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Sports. Facilities
Field Makeup and Maintenance
.
II" Baseball and softball including; Civic, Lincoln, Volunteer, Dry Creek, Shane
and Elks fields .... ..... .. ........................... . ... .. ........ .. .. .... . " 0.0 hours
II" Layout and maintain soccer fields .... ................ . ..... . . .. ... ...... ...... ..... 0.0 hours
II. Layout and maintain football fields ................ ...... ... .. .. ....... .... ... .... 0.0 hours
II" Tennis net adjustment and posts repairs at Erickson . . . . . . . . . . . . . . . . . . . . . . . . . . ~ . . . . . . . . 0.0 hours
II" Field lighting repairs . . . ... . ........................ ....... .. .... .. .. ........... 0.0 hours
Total Hours: ......................... ......... 0.0
Waterfront Trail
.
II" Bench and memorial installations/maintenance .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . " 12.5 hour
Total Hours: ................................. . 12.5
.
Building Maintenance
General Maintenance and Repairs
II'" William Shore Pool .......................................................... 56.0 hours
II" Vern Burton Community Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104.0 hours
II'" City Hall and Police Dept.. . . .. . . . . .. . . .. . . . . .. .. .. .. . . . . . . . . . . . . . . . . . . . . . .. . . . 141.0 hours
II" Senior Center. . . . . . . . . . . . . . . . . . . . . . . . . . . .'. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143.0 hours
Total Hours: ........................ .... ..... 444.0
Civic Complex
City Hall mowing, atrium and planted areas
II" Atrium; tree and flower bed maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . " . . . . . . . . . . ; . 85.5 hours
Total Hours: ......... ... ... ....... ..... ....... 85.5
.
143
Parks General Maintenance .
"" Litter pickup from various park locations ................................. . 63.0 hours
"'" Parkimprovements(Campfire House stump removal/turf renovation.). . . .. . . . . . . . . .. . . . . . .94.5 hours
II" Building maintenance;. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..35.0 hours
"" Forest Management; Removing tree limbs and other debris from various parks. .......... 193.5 hours
Total Hours: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 527.5
Special Events
"" Prepare and install Downtown Christmas Tree/maintain lights ......... . ........ .... ...... ...... .............. 26.5 hours
""
Total Hours: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 26.5
Campground
Total Hours: ................................... 0.0
"" Closed for season . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
""
Cemetery
"" Ground burial interments . . . ........ .. .. . . . . . . 28.0 hours
"'" Cremation interments . . . . . . . . . . . 3.5 hours
"" Crypt entombment. . . . . . . . . . . . . . . .. . . . . . . 0.0 hours
"" Niche inurnments . . . . . . . .. . . . . . . . . . . . . 5.0 hours
II. Memorial marker settings . . . . . . .. . . . . 3.5 hours
"'" Mowing and trimming . . . . . . . . . . . . . . 0.0 hours
"" Building/Chapel cleaning and maintenance . . . . 54.0 hours
"" Grave site refilling/regrading . . . . . . . . . 1.0 hours
111" Customer Service . . . . . . 3.0 hours
Total Hours: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98.0
.
144
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Parks Administration
III. Daily supervision, crew training and safety meetings .. . ... .. ... ..... . . . ...... .... ... 50.5 hours
Total Hours:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50.5
Sub total hours: . . . . . . . . . . . . . . . . . . . . . . . . . ~ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . .1,454.0
Total NON Productive hours (Illnesses, doctor/dental, vacations): . . . . . . . . . . . . . . . . . . . . . . . 650.0
Total Parks and Cemetery Division hours for December 2000: . . . . . . . . . . . . . .2,104.0
Total Monthly Maintenance Hours December 2000
.
.
#1 Turf Management 71 hrs.
II #3 Amenities 91.5 hrs.
II #5 Waterfront Trail 12.5 hrs.
II #7 Civic Complex 85.5hrs.
II #9 Special Events 26.5 hrs.
II # 11 Cemetery 98 hrs.
# 13 Time Loss 650 hrs.
II #2 Beautification 47 hrs
II #4 Sports Facilities 0 hrs.
II #6 Building Maintenance 444 hrs.
II #8 Parks General Maintenance 527.5 hrs.
II #10 Campground 0 hrs.
II #12 Parks Administration 50.5 hrs.
145
VERN BURTON COMMUNITY CENTER
December 1, 2, 3 Olympic Memorial Hospital Auxiliary Christmas Fair
December 8, 9, 10 Daishowa Christmas Party
December 15 City Christmas Party
December 16 Olympic Memorial Hospital Christmas Party
December 18 Blood Drive
December 21 City Luncheon
VBMCC - GYM USERS
Noon Open Gym
Gym Walkers
Parks & Rec After School Program
Family Center Toddlers
Olympic Christian School
VERN BURTON MEETING ROOM EVENTS:
December 1-3 Olympic Memorial Hospital Auxiliary
December 4 Department of Personnel Testing
December 5 Fish & Wildlife Workshop
December 6 Clallam County Food Handlers Class
December 10 Transit Union
December 12-13 55 Alive Classes
December 12 Developmental Disabilities
December 14 City Finance Christmas Party
December 19 Evergreen Rural Water Workshop
Water Shed Meeting
December 20 Clallam County Food Handlers Class
VBMCC - REGULAR MEETING ROOM USERS:
Kiwanis - Juan de Fuca Group Swim Club
Transit Union Juan de Fuca Festival
Board of Appeals Non-Motorized Meeting
Bike Club Hurricane Ski Club
Elwha Management Team
School District
Ostomy Support Group
COUNCIL CHAMBERS:
City Council Meetings
Board of Adjustments
Planning
DUI Victims Panel
Elwha Mitigation
Earth Quake Workshop
Safety Meeting
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Recreation continued--
LINCOLN PARK RENTALS
Clubhouse
Longhouse
Loomis Building
December
o
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To Date
58
42
27
LIONS PARK
o
5
RECREATION DIVISION PROGRAMS:
Square Dance Lessons each Monday at the Senior Center
- 24 participants
Country Western Dance Classes
-16 participants
After School Program at Franklin & Jefferson Elementary Schools
-56 children enrolled
Puzzle Exchange Last Sunday of each month
Scrabble Club First Sunday of each month
PARKS & RECREATION SPECIAL EVENTS:
December 10 Children's Holiday Brunch
100 parents & children participated
UP-COMING RECREATION
January 13-14 Martin Luther King Invite
February 3-4 All Comers Swim Meet
February 17-18 Presidents' Day Tournament
March 10-11 Spring Hoopfest
OTHER USES
Scout Meetings each Wed. evening
4-H & Scout Meetings alternating Tuesdays
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WEEKLY ELEMENTARY & MIDDLE SCHOOL GYM and FIELD SCHEDULING FOR:
Junior Soccer AAU YMCA
PAHS Baseball Junior Babe Ruth Little League
CITY PIER EVENTS:
Ongoing
Use of Fire Pit by various groups
UP-COMING PIER EVENTS:
None Scheduled
William Shore Memorial Pool
Monthly Activity Report
RECREATION--
Children 896 12,251 610 11,212
Adult 1 ,902 22,495 1,740 20,326
Saturday Teen Night/Kid's Days 9/20 123/230 5/11 113/189
Pool Parties/Participants 11/236 158/2,005 5/110 133/1,667
INSTRUCTION -
Children 557 11 ,266 581
Adults 314
Parent/Child Orientation 514
Pre-School 104 5,665 237
Water Exercise 348 7,937 499
School District 572 9,394 886
Pool Rentals/Classes 295 7,311 838
1,876 42,401 3,041
POOL OPERATIONS -
Days Open 28 358 30 331
Hours Open 384.25 4,818.75 395.25 4,428.00
REVENUE ---
Rental: Suits, towels, caps $287.21 $1,270.37 $31.69 $699.98
Admissions $2,059.72 $31,135.44 -$1,543.79 $28,544.29
Lessons $349.00 $52,792.75 $4,575.35 $54,427.10
Aerobics $1,042.00 $19,341.50 $3,792.50 $20,007.00
Passes $1,805.44 $24,212.04 $2,154.82 $22,582.66
Showers $11.11 $1,496.01 $ 5.09 $1,406.71
Lockers $150.50 $1,843.33 $175.25 $1,766.5
Pool Rentals $405.48 $8,056.31 $616.33 $7,428.42
$361.27 $5,233.25 $344.33 $4,797.92
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William ShoFe Pool Activities
De.cember.2000
ADMINISTRA TION
*WinterlSpnngSwim Lesson Registration began on
December 4, 2000
*Conducted monthly in-service training class for pool staff
*Changed ''Teen Night" to "Middle School Night", and
extended the hours to 10:30 pm.
INSTRUCTIONAL
Exercise classes for September:
* Water Aerobics AM classes
* Water Aerobics PM classes
* Deep Water AM classes
* Water Walking AM classes
Mon - Fri
Mon - Fri <:)
Mon & Fri
Mon, Wed, Fri.0
Swim Lessons Schedule:
* Nov. 27 - Dec. 15
* Nov. 28 - Dec. 14
* On-going
Grade-school
Pre-school
Private lessons
CLUBS AND ORGANlZA TIONS
Port Angeles Swim Club
* 5:30 - 7:00 pm
Monday- Friday
Port Angeles School District
* 7:45 - 8:15 am PE Classes
9:05 - 9:35 am PE Classes
1 :00 - 1 :30 pm Special Education Classes
3:00 - 4:30 pm Girls' Swim Team
Home Swim Meet
Mon - Fri
Wed
Mon - Fri
Mon - Fri
December 12
United States Coast Guard
* 9:00 - 10:00 am Rescue Swimmer Training
Tues & Thurs
RECREA TIONAL SWIMMING
December 18 Kid's Day
December 18 .' Middle School Night
20 Participants
9 Participants
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SENIOR COMMUNITY CENTER EVENTS - Users
December 2
December 6
December 7
December 9
December 10
December 12
December 13
Peninsula Mental Health Christmas Party
Clallam Art League Christmas Dinner
Ripley Estate Planning
K-Ply Christmas Party
Parks & Recreation Children's Holiday Brunch
Pettit Birthday Party
Choice School Recognition Luncheon
Blue Heron Wellness Center
SENIOR CENTER REGULAR USERS
Senior Nutrition Board
Soroptimists Jet Set
Square Dance Council
NARFE Board
Eckankar
United Way
Senior Providers
CCWAB .
Law Enforcement
Olympic Area Agency on Aging
Virginia Mason
Rhody Society
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SENIOR CENTER SPONSORED - SPECIAL EVENTS/PROGRAMS
December 3
December 5
December 11
December 12
December 13
December 13
150
December Blitz Double Deck Pinochle Tournament
Utilizing your Residual Hearing to Stay Involved
How Arthritis is Diagnosed
Volunteer Office Staff Meeting
Senior Center Christmas Open House
Flu Shots
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December 2000
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SENIOR CENTER SPONSORED - REGULAR PROGRAMS
.Stretch Class/Weight Training
.Blood Pressure Checks
.Chair Massage
.Alzheimers Support Group
.Hearing Aid Tests/Repairs
.Yoga
.TaiChi
Health
.Amputee Support Group
.Chair Exercise (3x wk)
.Low Vision Support
.Self Help for Hard of Hearing
.Foot Care (4x month)
.Exercise Class
Education
a
.Round Table on Politics
.Defensive Driving Class
.Investment Club
.Spanish Conversation
.Infinite Variety of Music
.Investment Class
.Harmonica Lessons
.Spring Chicken Band
. Water Color
.Oil Painting
.Russian Language
.
. Paint on Own
. Golden Agers
.Senior Swingers Dance
.Senior Singers
.One Day/Over Night Trips
.Pool
.Bridge
.Cribbage
.Calligraphy
.
Social/Recreational
. Coffee Lounge
.P R Committee
.At the Movies (weekly)
.Bingo (3x week)
.Olympic Peninsula Chess Club
.Pinochle (3x week)
.Pickle Ball (3x week)
. Crafts
151
PORT ANGELES SENIOR CENTER
MONTHLY ACTIVITY. REPORT
December 2000
Information & Referral 1,181 20,344 2,080 21,577
Estimated Attendance 4,326 59,505 4,238 53,310
Health Programs 413 6,990 520 6,217
Education Programs 248 6,969 467 13,401
Social/Events/Programs/Meals 1 ,482 21,485 1 ,464 19,89
Trips: Taken 3 73 6 77
Passengers 69 1,038 90 806
Volunteers: 120 296 154 148
Hours 1,142 17,392 1,532 18,433
Membership: 1,563 1,563 0 1,388
City 1,029 1,029 0 937
County 534 534 0 451
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152
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2000 A€TIVITYSUMMARY
SENIOR SERVICES COMMUNITY CENTER
1. Other Building Users
* No Fee 28 * Non-Profit 26
* Profit 48
2. Special Programs
* Published Past Times Center Writing Project 2000
* Issued first Senior Coupon Book offering center discounts for members
* Sponsored 30th Annual Grannie's Snack Shack fund raiser at Angeles Arts-in-Action
* Held the 17th Annual Members Fall Flea Market & 3nd Spring Flea Market
* Sponsored 7th Annual National Health & Fitness Day luncheon
* Held Annual volunteer Recognition Pizza Party
* Co-sponsored 4nd annual Senior Artist Show with Clallam Art League
* Offered 35 special programs covering a wide variety of subjects
* Co-sponsored special programs with 34 non-profit and 27 profit agencies
* For 11 time sent a team to 11 th annual Senior Wellness Conference in Seaside, Oregon
* 333 volunteers provided an estimated 17,392 hours of service to the center
* Senior Board of Advisors and Guiding Committee combined to form one governing board
* Senior Information & Assistance moved to another location for need of more space
* Center redoing Sr. I & A room for Computer Lab.
* Received grant from W AAAA for computer allowing seniors access to Medicare Info.
* Center improvements include new freezer door, outside trim and building painted,
reinforced dining room chairs arms, pool tables recovered, purchased 10 new computers,
microphone system upgraded, recover lounge and pool room furniture
3. Community Involvement
* Sponsored Little League T'Ball Team (10th year)
* Senior Singers entertain monthly at 2 nursing homes, Adult Action and Foster Homes
* On-going "Pennies for Lincoln" collection point for Clallam County Museum
* Collection point for Food Bank and Toys for Tots
* Provided van use for three community groups
* Work site for Juvenile Diversion and City Community Service workers
* Work with Radio KONP for senior center promotion with 30 second announcements
* Host Clallam County Senior Providers monthly breakfast
* Coordinate with Jim's Pharmacy as a site to offer Community Flu Shots
* Received a grant from W AAAA for a Computer assigned for Medicare Access
4. School Participation
* Sponsored 2nd annual Port Angeles Middle School Spelling Bee
* Continue to work with Peninsula College for Older Adult Continuing Education Courses
* Co-sponsored third annual dance exchange with Peninsula College Students at the college
* Promote and encourage volunteering at schools
* Promote and support Foster Grandparents Program in schools
* Two schools preformed at center, center arranged trip to 3 schools for special programs
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