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HomeMy WebLinkAboutAgenda Packet 02/17/2004 pTAN AGENDA OR GELES CITY COUNCIL MEETING w A S h I N g t O N,U. S.a. 321 EAST FIFTH STREET February 17, 2004 SPECIAL MEETING - 5:00 p.m. REGULAR MEETING - 6:00 p.m. A. CALL TO ORDER -Special Meeting (5:00 p.m.) Interview candidates for the Board of Adjustment 1 B. CALL TO ORDER - Regular Meeting - (6:00 p.m.) ROLL CALL PLEDGE OF ALLEGIANCE - AND PROCLAMATIONS Recognition of Retirement of Craig Knutson, --- Presentation City Attorney C. WORK SESSION D. LATE ITEMS TO BE PLACED ON Tills OR FUTURE AGENDAS (By Council, Staff or Public) AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of the public to speak to the City Council about anything not on the agenda, please keep comments to 5-10 minutes.) E. FINANCE 1. Cable Television Franchise Extension Accept Completion of Contract Compliance Report 2. Purchase of Police Patrol Vehicles 3. Three Phase Relay Tester, Project 03-25, Bid Authorize Purchase Award Award Contract 4. Energy Star Utility Participation Agreement Approve Agreement F. CONSENT AGENDA 1. City Council Minutes of February 3, 2004 Approve Consent Agenda regular meeting, February 9, 2004 special meeting, and February 10, 2004 special meeting 2. Expenditure Approval List - February 6, 2004, $582,483.91 3. Electronic Payments - February 6, 2004, $2,495,783.00 NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK February 17, 2004 Port Angeles City Council Meeting Page - 1 G. CITY COUNCIL COMMITTEE REPORTS 91 Review Calendar AND CALENDAR H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS Ordinance revising membership composition of 93 Adopt Ordinance and Law Enforcement Advisory Board & Appointment Appoint Members of High School representatives to Law Enforcement Advisory Board I. RESOLUTIONS Resolution accepting the terms and conditions set 105 Pass Resolution forth by Community Economic Revitalization Board (CERB) to receive feasibility grants for development of (!) Aquaculture Industrial Park, and (2) a Cold Storage Facility J. OTHER CONSIDERATIONS 1. Park Board recommendation: Skate Park 109 Approve Recommendation location at Erickson Park 2. Independent Bible Church (IBC) Conditional 121 Approve Written Decision, Findings, and Use Permit Appeal - (CUP 02-08) Conclusions 3. Appointment to Board of Adjustment 131 Appoint Board Member K. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) L. PUBLIC HEARINGS - OTHER M. INFORMATION 1. City Manager's Reports: · Police Department 2004Yearly Report (No paperwork in packet; copies available to be picked up at Police Department counter. Council & department heads, and media will get copy given to them) 2. Clallam County Humane Society Report through January 2004 (Page 133) 3. Board of Adjustment Minutes - January 5, 2004 (Page 137) N. EXECUTIVE SESSION (As needed and determined by City Attorney) O. ADJOURNMENT I PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK February 17, 2004 Port Angeles City Council Meeting Page - 2 pORTANGELES CITY COUNCIL MEETING WASHINGTON, U.S.A. February 17, 2004 I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Headrick Councilmember Braun Councilmember Erickson Councilmember Munro Councilmember Pittis Councilmember Rogers Councilmember Williams Staff Present: Other Staff Manager Quinn Attorney Knutson ~J. ,~J~.) Clerk Upton B. Collins M. Connelly G. Cutler D. McKeen T. Riepe ~ ~-~ Y. Ziomkowski IH. PLEDGE OF ALLEGIANCE: Led by:~ CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: February 17, 2004 LOCATION: City Council Chambers City of Port Angeles pORTA. GELE$ = . Ordinance/Resolution Distribution List WASHINGTON, U.S.A. City Council Meeting of February 17~ 2004 Or~ance / Resolution No. City Manager City Atty. (1) Planning City Clerk (2) Deputy Clerk Personnel Cust. Svcs. Finance Dir./Mgr. Police Dept. Fire Dept. Light Dept. Parks & Rec. MRSC (1) PDN (Summary) Extra Copies TOTAL was H ~ N o TO N, U. $. ^. CITY COUNCIL MEMO DATE: February 17, 2004 To: CITY COUNCIL Becky J. Upton, City Clerk/Management Assistant FROM: SUBJ,:CT: Interview Appointments for Board of Adjustment Summaw: A special City Council meeting is scheduled for Tuesday, February 17, 2004, at 5:00 p.m., for the purpose of interviewing candidates for the Board of Adjustment. At the present time there are three (3) applicants. Recommendation: Conduct the interviews as set forth below and be prepared to make ay appointment during the regular City Council meeting for the period, March 1, 2004 - February 29, 2008. Background / Analysis: Effective March 1, 2004, there will be one vacancy on the Board of Adjustment, as the term of office for Barbara Gase expires. She is not eligible for reappointment, due to the limit of two consecutive terms. Individuals who had previously applied for the Planning Commission were asked to consider being interviewed to fill this vacancy. Peter Ripley opted to withdraw his application. Otherwise, appointments for interviews are as follows: 5:00 p.m. Larry Hurd 5:15 p.m. Cherie Kidd 5:30 p.m. Nason Beckett Copies of the applications are attached for your reference. Please be prepared to make an appointment during the regular City Council meeting. Attachments 1 2 Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: Board or Commission Frill ~ame .... Applicant~ Name and General/~) Information ..... First ~ MI Last ~me s~eet ad&e~s ' ~ome phone number Work ~hone .~ber - Date of Birth (To be completed only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PAMC) Certification and Location Information (circ~o.e) Are you currently a City employee? Yes~ Are you a citizen of the United States? ~ No Are you a City resident?~No Do you own/manage a business in the City? ~gNo Do you hold any professional licenses, registrations 9r certificates in any field(list below)?~° ~ ., · v ~"'-- /- , .... ~'"' '-'~J/ ' '~ .... 7 ' ' please explain: In compliance with the American Disabilities Act, if you will need special accommodations because of a physical limitation, please contact the City Clerk, 417-4634, ~ents can be made. Work Experience L{st most recent experience first (or elaborate on a resume if you_vrefer) E~Pfo';er /7"'. ' -' '"'"' ...... .' VourXT"iae-- B;iefjhb d~sc-r'i~ti°n~ ,7 //j:j'- , - . '],) .... E~;foye} ')'ff -// ...... Your T'~tle '- ' F~m'~Ni/Y) To (I~/Y) ~2iho)e;'- - .' eo~r title ~ yon4 (I~/Y) T~) (~I ~;ie'f j O~ h~c~i~n .... ' ...... Education Inst,'~:'mtio~;~a{io~ ' ' / -' / Cr~eame~aj~r~r~a'o~s~dy - '' - Graduated? ,nst~tid,~afioy" .... C~e~a~;or~;ea~smdy'' 7 Graduated? Charitablo, Social, and Civic Acfivitios and List major activities ypu have pa~icipated in during the lost fi.ve years . 6rga~ization ~nd loc:ti;n/ . ; GroupSs~4se~e:iive ...... ~ Of ~;mbers ~ . . . ..- . -~; - ; ' - - - . .' ' ' ,- Orga~zanon ~n~ocatmn G$oups pu~os~/obj~cnv~ ~ -- ~ otmembers ~m~,&~nvt[o. ~o~ ~mg~.t,o. // j / ' -7 ' '"" "0 '""' Why ar~ yo~ mte~estea in seFingnn this ~niCular Bo~ra or Co~/ssio~ (OVER) 4 ~?x r.~,~d~_>....~~ .~r~.~.~,'~.,,/~,~,,:~,>~;~'~ ~v/~ ...... Please feel [ee t add a y addi i nal ~ t ou ~t wish to make regarding your ap~ca~on: ~. O. Box ] ] 50 ~o~ ~E~]~ W~sb~Eto~ 9836~ ]0/02 6 Cherie Kidd 101 East 10th Street Port Angeles, WA 98362 457-0226/565-0400 January 28, 2004 Members of the City Council City of Port Angeles City Hall 321 East 5th Street Port Angeles, WA 98362 Re: Board of Adjustment Honorable Council Members: Thank you for the invitation to meet with you on Tuesday, February 3ra in the City Council Chambers. I regret that I have a prior engagement and will be out of town on that date. I have previously submitted an application for a position on the Planning Commission. However, at this point in time, I would prefer to be considered instead for a position on the Board of Adjustment. I believe that my time and talents as an active and involved member of our community would be an asset to the Board of Adjustment. I understand that this is a four-year term and that the Board meets on the first Monday of each month to review administrative decisions of the Community Development Director. These decisions relate to the interpretation of land use ordinances and grant variances bom provisions of zoning ordinances when the Board finds that an applicant is experiencing special hardship and circumstantial difficulties. As a member of the Board of Adjustment, I will be responsible in contributing my time and efforts in working with our citizens to adhere to fair standards that will enhance the development of our city while being equitable in dealing with our citizens. Thank you for your consideration. I look forward to continuing to work with the City Council as we mutually strive for an increased quality of life for our citizens through fair and effective government. Sincerely yours, Cherie Kidd 8 Application for Appoin ..~nt to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: Board or Commission Full t$1ame Applicant Name and General Information First L MI Last Home s~t address Ci~ State Zip Code Home phone nmber Work phone number Date of Birth (To be completed only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PAMC) Certification and Location Information (Circle one) Are you currently a City employee? Ye~ Are you a citizen of the United States?(~No Are you a City resident? 'Ye~__~o Do you own/manage a business in the City?~o Do you hold any professional licenses, registrations or certificates in any field (list below)? Ye~) Are you aware of andy conflict of interest which rmght arise by your service on a City Board or Commission? If so, please explain: In compliance with the American Disabilities Act, if you will need special accommodations because of a physical limitation, please contact the City Clerk, 41%4634, so appropriate arrangements can be made. (OVER) Work Experience ~ctta~K~tla. 1/21i. iict~tc~ ~u~'-~_~Tb;~--~r, es;cl~,L-/ ~,~ d'~'~ List most recent experience first (or elaborate on a resume if you prefer) ~ ," ~"~ ') ')/"~r"~ :~ Employer ~ . ~ ./; ~ ~ Your Title From (MIY) To (~) ~~e~ ,¢ :ffU~'~,,, ~ ~he '""' O>"D,'>,'~ ~" t>:*t~t)c- Bri~job desc~phkn , g~l~'yer ~Your Title From (M/Y) To (M~) Brief job description EmPloyer Your Tit[ ~ From (~) To~ ~ O Brie~job description Education List most recent experience first InshmtioffLo~ati~n C~edits eame~Major ar~o~ study -- Graduated? Yes~ Instimtio~Location Credits eame~Major area of study Graduated? Insti~tioELocat~n ~ Credits eame~Major area of s~dy Graduated? Charitable, Social, and Civic Activities and ~emberships List ~ajor activities you have pa~icipated in during the last five years ,".'? ~). ~ i . .,. ,, Organization and locatio-~ Group's pure,e/objective :~ ¢ of members Brief description of your pa~icipation Organization and location ~ Group's pu~o~e/objective ~ of members Brief description of your participation Why are you interested, in se~ing on this pa~icular 8card or Commssion? 855 ~ ~ '} ~ ¢0¢. e_~ b ~ ~ l1 ¢4 [' (OVER) What in your background or experience to you think would help you m serving on this Board: f/~ t/ What is your understanding of the responsibilities of this particular Boar~Comssion? ~ he_ P Please feel free to add any addmonal .... co~nts you ~ht wtsh to make re~arding your application'. Applicant Signature t Date Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Street P. O. Box 1150 Port Angeles, Washington, 98362 10/02 11 '12 · ' Application for' Appointment to a Board,. Commission, or Commi ,ttee "" ' · ~ Board,'Commissi0n, or committee to WhiCh you are seeking appointment:" .. . ..¢;~-"t ~.~ P-c+ ./~-.~e~ Pt-.~.~:,,,.3. c-.o..,o.,,.~.:',~,,'. ~,r, ..: .... ..~ " Board or'Cornmissi6n Full Nami~ ........... ' ' Applicant Name and General Info~'~'ation ' '"" "" ~" First MI Last Ci~ Sate Zip Code Home phonq nmbcr Work phone n~er D~t~ of B~h (To be ~ompleted only by ~ppli~nt~ for L~w Enforcement Advisory ~o~rd for p.rpo~ of Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: ~).n I~ i'f: I ~.u,,~ we. pv'e.$¢~4~.~ ~. c[~.~.-~ 'l'l~.~4r · In 'c0mplian~e'wil~ ~he ~Amefica~ DiSabilities Act,. it' you will need special acc'o .mmodations beca.use o£ a ,physical limitation,'please~co~t~ct the City Clerk, 417-4634; So appropriate arran[ements can b'e rr~d¥. Work Experience List most recent experience first (or elaborate on a resume if you prefer) Employer Yo~ Tide From (~) To Brief job description E~loyer Yom Title From (~) To (~) Brief job description E~loyer Yom Tide From (~) To (~) Bfief~ob descfipnon Education List most recent experience ~t ': ' '~es3 No I~ti~fio~ocafion Credim eme~ajor area of s~dy ~d~ted? Inshm~o~oca~on ,.. - .... Credits.~.ame~ajor area of study :' ;. ' ~dhate~? -, Insfimtio~LoEation Credits eme~aj or ~ca of study Gmdmtcd? Charitable, Social, and Civic Activities and Memberships List mjor activities you have pa~cipated in d~ing ~e last five ye~s Orga~afion and location Group's p~ose/objecfive Brief dcschp~on of yo~ pa~cipa~on 2. ~[ l~e~ B~S~ g~Jl. Orga~afion and location Group's p~ose/objective ~ of members Brief description of yo~ pa~icipatioff (OVER) 14 What m your background or experience to you think would help you in serving on this Board: What is your understanding of the resPonsibilities of this particular, Please feel free to add any additional comments you might wish to make regarding your application: A Date Submit completed forms to: Office of the CityClerk City of Port Angeles 321 E. 5th Street P. O. Box 1150 Port Angeles, Washington, 98362 10/02 16 CITY COUNCIL MEMO DATE: February 17, 2004 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~,~-'~ SUBJECT: Cable Television Franchise Term Extension Compliance Report Summary: The Institutional Network was recently completed. Wave Broadband has satisfied all Franchise requirements in the allowed upon time period in order to obtain a fifteen year franchise term. A final report has been prepared by Metropolitan Communications Consultants, LLC, which found Wave Broadband in compliance with the I-Net backbone and all other extended term Franchise requirements. Recommendation: Accept completion of the institutional network backbone project and authorize release of retainage to Wave Broadband, and affirm that Wave Broadband has satisfied all extended term Franchise requirements. Background: On May 21, 2002, City Council approved Cable television franchise ordinance No. 3116 (Franchise). The franchise term was subject to Wave Broadband (Wave) providing an Institutional Network (I-Net) and meeting several other requirements. In the event that Wave failed to satisfy the I-Net backbone and all other extended term Franchise requirements the term would have been reduced to five years and would expire on May 31, 2007. There were several acceptable substitutes allowed to the Franchise's I-Net backbone requirements through the Fiber Optic Wide Area Network Use Agreement with Wave including two amendments to the Agreement. The acceptable substitutes included adjustments to the backbone's mute, relocation of four node enclosures, installation of a splice case in lieu of a node enclosure at the Clallam County Public Utility District headquarters, and elimination of four sections of the I-Net backbone. On January 21, 2003, City Council approved the Dark Fiber Link and Nodes provided under the Fiber Optic Wide Area Network Use Agreement with Wave, which formed the fast track backbone (also referred to as a "ring") of the network. The fast track did not include an interconnection to the Clallam County Public Utility District (PUD). N:\CCOUNCIL\0RIGINAL\FRANCHlSEFINALREPORT'DOC 1 7 February 17, 2004 City Council RE: Cable Television Franchise Term Extension Compliance Report Page 2 Several additional Franchise requirements, such as a cable system upgrade to a broadband infrastructure, activation of a 550 MHz headend providing a capacity of at least 78 analog channels, one-way cable modem services, and an emergency alert system have also been completed. On January 21, 2003, City Council was informed that Capacity Provisioning, Inc. had constructed the fiber optic site drops from the fast track backbone to reach City facilities, installed equipment in node enclosures and customer premises equipment at City facilities, all of which represented the last mile of the 1-Net fast track project. Analysis: Staff and Metropolitan Communications Consultants (MCC) find Wave in full compliance with all other extended term franchise requirements. Other extended term franchise requirements included an upgrade of the cable system to a broadband cable infrastructure including an emergency alert system. The broadband cable infrastructure has an activated capacity of 550 MHZ and is capable of providing expanded cable services and two-way cable modem services to all subscribers in accordance with the Franchise. A copy of MCC's final report is attached. Wave completed the I-Net backbone at a cost below the City's Franchise obligation. The City's Franchise obligation for the I-Net backbone was $350,000 and the actual total cost was $305,978.85. The City paid Wave $208,407.92 under the Fiber Optic Wide Area Network Use Agreement (for the I-Net fast track), which serves as a credit towards the City's $350,000 Franchise obligation. The City also paid Wave $55,000 as a fast track fee. In accordance with the Franchise, retainage in the amount of $2,128.55 for work completed (after the fast track) has been withheld from payments to Wave until the City Council formally accepts the 1-Net. Franchise Actual Total Fast Track I-Net Franchise I-Net Project Cost Agreement Cost~ Credit Cost Variance $350,000.00 $305,978.85 $208,407.92 $42,570.93 -12.58% ~Includes Fast Track Fee under the Fiber Optic Wide Area Network Use Agreement. On February 10, 2004, the Utility Advisory Committee forwarded a favorable recommendation to the City Council to accept completion of the institutional network backbone project and authorize release of retainage to Wave Broadband, and affirm that Wave Broadband has satisfied all extended term Franchise requirements. Attachment: MCC Cable Television Franchise Term Extension Compliance Report N;\CCOUNC IL\ORIGINALXFRANCHISEFINALREPORT'DOC1 8 Cable Television Franchise Term Extension Compliance Report February 5, 2004 Prepared for The City of Port Angeles P.O. Box 1150 321 East Fifth Street Port Angeles, WA 98362-0217 METROPOLITAN COMMUNICATIONS CONSULTANTS Seattle: 7850 E Greenlake Dr. N. #105, Seattle, Washington 98103 Tel: 206.522.6778 Fax: 206.522.6777 Tacoma: P.O. Box 88907, Steilacoom, Washington 98388-0907 Tel: 253.589.1770 Fax: 253.589.9254 www.mcco.com 19 ,,~ METROPOLITAN COMMUNICATIONS CONSULTANTS Seattle: 7850 E Greenlake Dr. N. #105, Seattle, Washington 98103 Tel: 206.522.6778 Fax: 206.522.6777 Tacoma: P.O. Box 88907, Steilacoom, Washington 98388-0907 Tel: 253.589,1770 Fax: 253.589.9254 www.mcco.com February 5, 2004 Mr. Larry Dunbar Power Resources Manager The City of Port Angeles 321 East Fifth Street Port Angeles, WA 983 62-0217 Re: Wave Broadband CATV Franchise Term Extension Compliance MCC Recommendation for Acceptance Dear Larry: On January 12 and February 2, 2004, we conducted a final inspection of Wave Broadband's upgraded CATV infrastructure and witnessed confirmation of system testing. In addition we have reviewed the Cable Operator's work to comply with all Franchise requirements governing the fifteen year term. Our findings, including as-built documentation and OTDR testing results provided by the Operator, are detailed in the attached report and exhibits. We find that all Franchise requirements have been met and that the work has been satisfactorily completed 2 months ahead of schedule and 7.4% under budget. We are pleased to recommend acceptance of the work by the Utility Advisory Committee and the City Council and wish to congratulate Wave Broadband and the City on the completion of an outstanding project that will benefit the community for years to come. Very truly yours, METROPOLITAN COMMUNICATIONS CONSULTANTS, LLC Richard C. T. Li, P.E. President cc: Wave Broadband 20 CABLE TELEVISION FRANCHISE TERM EXTENSION COMPLIANCE REPORT February 5, 2004 TABLE OF CONTENTS page COMPLIANCE SUMMARY COMPLIANCE FINDINGS RELATED TO 15 YEAR TERM 1. Cable Plant Upgrade 2 2. Institutional Network Fast Track 2 3. Institutional Network Full Construction 2 OTHER COMPLIANCE FINDINGS 1. Programming and Services 3 2. Community Benefits and City Compensation 3 3. Legal and Administrative 4 DISCUSSION 1. Potential Benefits Available to the City 4 2. Franchise Management 5 EXTENDED TERM REGOMMENDATIONS 6 SUGGESTIONS 6 LIST OF EXHIBITS 7 1. Wave Certification of System Upgrade 8 2. Wave Channel Line-Up 9 3. Wave (cable modem) High Speed Intemet Access 10 4. Wave CATV System Upgrade 11 5. I-Net As-Built Plans 12 6. I-Net OTDR Testing Summary 14 7. Budget and Cost Summary 15 PHOTOGRAPHS 17 21 EXTENDED TERM COMPLIANCE--FINDINGS & RECOMMENDATIONS page1 of 18 COMPLIANCE SUMMARY MCC's findings of Franchise compliance items, particularly those required to satisfy a Franchise term of fifteen years, are summarized below and described in the following pages. A. Compliance Findings Related to 15 Year Term Section Compliance Notes 1 Cable Plant Upgrade Exhibit 1 Fiber to the node 5.4.2 yes Typically, no more than 750 homes passed per node 5.4.2 yes Future capability to segment to 250 homes passed 5.4.2 yes Fiber backbone min. 750 MHz downstream capacity 5.4.2 yes Capability for return path to NOC 5.4.2 yes 550 Mhz downstream system electronics 5.4.3 yes 5-40 MHz upstream capability 5.4.3 yes Network Operating Center 5.5 yes Air conditioned building 5.5 yes 48 hr standby power supply 5.5 yes Analog channel capacity of at least 78 channels 5.9.1(4) yes Exhibit 2 Cable modem service 5.3 yes Exhibit 3 2 Institutional Network Fast Track Fiber Optic Wide Area Network Use Agreement Fr. Exh C yes Fast Track cutover Fr. Exh C yes 3 Institutional Network Full Construction Exhibit 4 Materials 8.6 yes I-Net and reserve fibers 8.6 yes Use of I-Net reserve fibers 8.5 yes As built drawing s 8.6.1 yes Exhibit 5 Loss budgets and testing results 8.6.1 yes Exhibit 6 Schedule compliance 8.1.1 yes 2 months early Budget and cost summary 8.11 yes Exhibit 7 B. Other Compliance Findings 1 Programming and Services Emergency Alert System 5.11 yes tested 1/21/03 Broad categories of programming 6.2 yes Community programming needs 6.3 yes Educational & government access equipment 7.11 yes 2 Community Benefits and City Compensation Reasonable Subscriber Discounts 4.5.3 yes CATV service to public buildings 6.9 yes Bi-directional usage 8.4.2 yes Franchise fees 10.1 yes 3 Legal and Administrative Performance Bond 10.3 yes Insurance 10.4 yes Franchise transfer 12.1 yes Metropolitan Communications Consultants 2/512004 22 Extended Term Compliance--Findings & Recommendations Page 2 of 18 COMPLIANCE FINDINGS RELATED TO 15 YEAR TERM 1. Cable Plant Upgrade Wave Broadband ("Wave") has spent over $2.7m to upgrade its Port Angeles cable system from coaxial to a hybrid, fiber to the node/coaxial to the subscriber (I-IFC) network. The upgrade includes addition of 32 miles of optical fiber;replaceme nt of existing 330MHz system devices including 195 trunk amplifiers and 526 line extenders with 550MHz equipment; and the addition of 17 (making a total of 27) cable television neighborhood nodes, and power supplies with standby capacity. The upgrade summary plan (Exhibit 4) shows each node typically has about 750 homes passed and the system laid out for future segmentation to reduce the number of homes passed to no more than 250 per node. The system has the capability for high definition television (HDTV) and video on demand (VOD) which is in Wave's planning for the near future. The fiber backbone has an inherent capability in excess of 750 MHz and is limited only by the electronics installed thereon. The return path electronics are installed in Wave's Headend building and were inspected and confirmed on February 2, 2004. Approximately two-thirds of the upgrade cost ($1.7m) has been spent in the immediate area of the City of Port Angeles, where 13 of the 27 neighborhood nodes are located. A copy of Wave's certification affirming the system upgrade is attached as Exhibit 1. The system is capable of providing at least 78 analog channels and meets the requirements of Franchise Section 5.9. A copy of the current lineup is included as Exhibit 2. Wave's upgraded network has been used by Internet service providers to offer one-way cable modem Internet service since October of 2002. Wave has since exceeded the Franchise requirements by installing a two way system and now offers bi-directional cable modem Internet service to all subscribers. A copy of Wave's current advertising material for its cable modem Internet service is attached as Exhibit 3. 2. Institutional Network Fast Track A fast track project to permit advance implementation of broadband services prior to completion of the full I-Net was previously completed and accepted by the City in January, 2003. The fast track project was accomplished under a separate Fiber Optic WAN Use Agreement, basically leasing the City the use of 2 existing Wave fibers in the interim while the full I-Net was being constructed. Under an I-Net Services Agreement with Capacity Provisioning, Inc.,t hese leased fibers have already been used to meet the City's networking needs and community-wide telecommunications goals. The initial term for the City's use of Wave's leased fibers will expire on April 22, 2004. Since the I-Net is now ready, cutover to the I-Net and termination of the use of the leased fibers can be effected. Since there is a 60 day notice for termination, the earliest termination date achievable by the City will be April 17, 2004 only 5 days prior to the lease running out by itself. Therefore, unless Wave wants to terminate in advance, the City's simplest course would be to just let the existing lease expire. 3. Institutional Network Full Construction Wave has completed the full I-Net dark fiber backbone, consisting of 6 I-Net nodes and over 11 route miles of 36-strand optical fiber. All activated I-Net nodes and the Network Operating Center (at the cable Headend) are protected with emergency standby power. The activated I-Net nodes successfully weathered a 3.5 hour outage on January 30, 2004 with 2 hours of surplus power still available. All customer premise equipment and site equipment functioned smoothly without any intervention. Photographs of the Headend building and electronics are shown following the Exhibits. Included in the 36 strand backbone are 12 reserve dark fibers which can be used by Wave or a third party for commercial telecommunications services and private WAN's, after reserve fibers have been used to provide commercial services. Metropolitan Communications Consultants 2/5/2004 23 Extended Term Compliance--Findings & Recommendations Page 3 of 18 Third parties and end users will be charged for use of the Wave's dark fiber backbone based on competitive market rates. Materials examined and reviewed by MCC include: a. I-Net Material (As Built) previously approved July 11, 2002 Node enclosures are Moore MCCES2. Fiber is Sterlite Duct-Lite cable, lashed to strand where existing or underground, as required. Splice cases are Coyote brand closures. Telewire # 202591 (page 97 in Product catalog). Splice shelves are Keptel LL-144S (page 57 of Telewire's Fiber Optic Product Catalog). Pretermination Shelves are Kepte172 Fiber Preterm shelf with a 50' tail and SC/APC connectors, riser rated. Telewire # 252169 (page 51 in Product catalog). b. As-Built Documents (hard copy and electronic files on CD) I-Net Route Map (Exhibit 4). I-Net Plans (Exhibit 5-Index Map and 1'=200' Section Plans, 8 ea) c. Installation and Testing (hard copy and electronic files on CD) Fiber installed by Diversified Northwest, Inc. Fiber is fusion spliced and tested by WaveGuide Networks, Inc.,of Mil 1 Creek Washington. Loss budget was calculated using contractor's splice and connector loss expectations and fiber manufacturer's specifications (Exhibit 6). I-Net ODTR Testing Summaries (Exhibit 6) The Franchise term of 15 years is subject to Wave meeting the compliance requirements of Section 4.2 including the items described on page 2 of these findings by April 27, 2004. All requirements have been satisfactorily fulfilled more than 2 months ahead of schedule. The City's total project has been completed at a cost of $893,133.44, approximately 7.4% below the City's budget of $964,768. The City's prepayment to Wave of $208,407.92 for the I-Net fast-track has been credited towards the City's final cost. A summary of the project cost is shown in Exhibit 7. OTHER COMPLIANCE FINDINGS 1. Programming and Services Wave has installed an emergency alert system that has the capability for both audio and vide o message override of the cable system during emergencies. The installation is in accordance with provisions required by Section 5.11 of the Franchise. The City's Fire Chief, Dan McKeen, has reported that the City satisfactorily completed its testing of the new emergency alert system on January 21, 2003. Wave is in compliance with the requirements in Section 6.2 for broad categories of programming, and a copy of the current lineup is attached as Exhibit 2. The City was made aware of a potential contract dispute over payment between Wave and Peninsula News Network. Wave is required to air a minimum of 20 hours of locally produced program ming but is not required to pay for it. Since the potential dispute is over payment, City staff has determined that it would not an be issue that could violate the Franchise Community Programming requirements. Wave has provided the City with three playback units, event controller and software, and control interfaces in accordance with Section 7.11 of the Franchise. The hardware and software have been incorporated into the City's EG playback facilities. 2. Community Benefits and City Compensation Wave is continuing to provide low-income senior citizens and Iow-income disabled citizens reasonable discounts in accordance with Section 4.5.3 of the Franchise. Metropolitan Communications Consultants 2/5/2004 Extended Term ComplianceBFindings & Recommendations Page 4 of 18 Wave is in compliance with the requirement to provide complimentary cable television basic service to the community facilities listed in Exhibit B of the Franchise. Wave's upgraded network is now bi-directional, that is it is capable of two-way communications, and is available per Franchise Section 8.4.2 for City use for utility and municipal applications if desired. Wave is in compliance in making timely quarterly payments to the City for the Franchise fee of 5% of its gross revenues in accordance with Section 10 of the Franchise. 3. Legal and Administrative The Franchise transfer in 2003 from Northland to Wave was carried out in compliance with Section 12.1 of the Franchise. Wave has continuously maintained a performance bond and insurance in compliance with the Franchise. DISCUSSION 1. Potential Benefits Available to the City There are several benefits in the franchise that are available to the City but for which the City must make a written request. The numbers in parentheses, e.g. (6.9) indicate the applicable Franchise Section: a. Educational and Governmental (EG) Access · The City currently manages an EG access playback system that provides programming on channel 21. The City can receive up to two additional EG channels if needed (Section 7.1). b. Cablecast System · A cablecast system could be installed in the City Hall Council Chambers that would allow meetings to be televised. Televising meetings would improve communications from the City to its citizens and make it easier for citizens to be involved in community issues (7.10.3). Wave support for the equipment needed for a cablecast system is available after May 31, 2004. The City would be responsible for the cost to install a cablecast system. Staffing and technical assistance support provided through Wave should be adequate to televise a weekly meeting at no expense to the City. Financial support provided by Wave should allow an additional monthly meeting to be cablecast at no charge to the City. The City can request cablecasting at an additional site, besides the Council Chambers and Peninsula College (7.10.3). The availability of cablecasting, and eventually implementation of videoconferencing, at these sites would be a valuable benefit to the City and community. · A summary of the anticipated City EG expenses and cable operator support is provided be low. - City EG Expenses Wave Support (7.11) -- Cablecast System Equipment $60,000 or equipment specified by City (7.11.1) -- Cablecast System Installation $15,000 Estimate Not provided by Wave (7.11.3) -- Staffing/Technical Support Up to 4 hours per week at no charge to City (7.10.2) -- Financial Support $3,500 per year based on $0.05/subscriber/month (7.11.5) c. Bi-Directional Usage · Now that the cable system is bi-directional (capable of providing both downstream and upstream communications) the City can have access to Wave's subscriber network for mutually agreed upon applications (8.4.2). Examples of applications that may be of interest include electric and possibly water meter reading. Automation technologies for water revenue metering are lagging electric revenue metering and the City's financial feasibility of automation depends on deployment of both. Wave may charge the City for bi-directional access but must do so at its most favorable rate. Metropolitan Communications Consultants 2/5/2004 Extended Term Compliance--Findings & Recommendations Page 5 of 18 d. Community Cable Service · The City and Port Angeles School District currently enjoy basic cable service at several locations at no charge. As part of the franchise, additional City and School District, as well as several Health Care, Port of Port An geles, Clallam County, and State and Federal facilities may also receive free basic cable service (6.9). · Current and future community facilities eligible to receive this service are specified in the franchise and must be within 150 feet of the cable system and allow an overhead service drop. A non- recurring installation charge may be applied for serv ice drops exceeding 150 feet and for any underground facilities. Interested parties will receive services within ninety days of the City's request to the Cable Operator (6.9). e. Use of I-Net Backbone Reserve Fibers · In the event that the Cable Operator does not utilize the reserve fibers within two years following City acceptance of the I-Net backbone, available reserve fibers may be used by the City for commercial purposes (8.5). 2. Franchise Management a. Franchise Management Plan The City's Franchise Management Plan dated June 3, 2002 assigns overall franchise management to the City Clerk. Major items that will require attention to ensure the City's rights under the Franchise are: The Franchise permits the City to promulgate Subscriber Service Standards (6.10) and regulate Basic Services rates to the extent allowed by law (4.5.1) on April 27, 2007. These aspects of regulation should only be considered if Wave's performance becomes an issue. · Upon the City's request, once during the term of this Franchise, Wave is obligated to survey existing Subscribers for determination of the Subscribers' Programming preferences (6.4). b. Financial Audits · The Finance Director is responsible for audits. Franchise Section 10.6.1 requires thirty (30) days written notice to inspect and audit Wave's records showing the Gross Revenue from which its Franchise fee payments are computed. Any such inspection or audit must take place within thirty- six (36) months following the respective calendar year and/or records thereof in question. The current deadline to inspect the records under this Franchise is May 2005. c. Key Projects Key projects include the EAS which is the responsibility of the Fire Chief. · The Cablecast System is assigned to the City Clerk · The I-Net is assigned to the Power Resources Manager. A Franchise I-Net provision (5.7) that may be of interest is the opportunity to receive a system technical upgrade to match new technology provided by Wave or other comparable Cable Service providers in cities of comparable size. End of Findings Metropolitan Communications Consultants 2/5/2004 Extended Term Compliance--Findings & Recommendations Page 6 of 18 EXTENDED TERM RECOMMENDATIONS Based on the foregoing findings and discussion, the following recommendations are made for consideration and action by the City: 1. The Institutional Network backbone,cons tructed by Wave in compliance with Section 8 of the Cable Television Franchise and approved changes made through the WAN agreement, be accepted by the City and that final payment and release of retainage be authorized. 2. Compliance by Wave with Section 4.2.1 of the Franchise and satisfaction of all requirements for a 15 year term be acknowledged and affirmed by the City. SUGGESTIONS The following suggestions are presented to assist the City in management of the Franchise and I-Net to maximize the benefits obtainable from this valuable resource. 1. Since there is a 60 day notice for termination of the WAN agreement, the earliest achievable termination date will be April 17, 2004,only 5 days prior to the lease running out by itself. Unless Wave wants to terminate in advance, it is recommended that the existing fiber lease be allowed to expire. 2. The City's Franchise Management Plan dated June 3, 2002, should continue to be actively implemented to ensure the City receives all available benefits to which it is entitled. 3. Within the one-year I-Net warranty period (8.6.3) the City should identify maintenance items requiring attention and determine the items for which the City should pay routine or demand maintenance. 3. The Finance Department should decide whether to conduct the first financial audit prior to May 2005 (10.6) and based upon the findings, every 3 years thereafter as provided in the Franchise. 4. It is recommended that the City Clerk's office periodically notify the appropriate parties about the availability of complimentary basic cable television service to community facilities. 5. The City should monitor Wave's cable modem and other services to ensure that telecommunications services are not provided until authorized. 6. As of February 1st, the City can submit a request and obtain either the capital or equipment from Wave for an access channel production facility (7.11). The decision whether to televise meetings can be deferred but the opportunity to obtain capital or equipment should not be missed. Eventually, such equipment can be configured or modified to provide videoconferencing capability which in our opinion will be a valuable asset to the City. 7. The City should continue its policy for use of I-Net dark fibers adopted October 15, 2002. 8. The City should consider easing its Franchise limitation (8.5) for use of reserve fibers for WANs in exchange for fair value. 9. The Public Works and Utilities Department monitor the use of reserve fibers and report back to the Utility Advisory Committee in approximately two years. 10. The Public Works and Utilities Department should continue to monitor the technical and financial feasibility of automating electric and water revenue meter reading. When the cost of automation becomes technically and financially feasible, bi-directional use of the cable system for meter reading should be considered. 11. The City should maintain its current I-Net configuration where the PUD node is an interconnection point and not part of the I-Net ring. This avoids security and lower quality of service risks due to unnecessary dependency on another agency. 12. As time passes, the City may want to expand the I-Net to serve additional users or install physically redundant routes for better service. With customer demand and willingness to pay, the City may want other I-Net interconnections such as another connection to the PUD network. These and similar issue s should be considered periodically in a comprehensive review of I-Net growth and needs. Metropolitan Communications Consultants 2/5/2004 27 LIST OF EXHIBITS page 7 of 18 Exhibit Description page 1. Wave Certification of System Upgrade 8 2. Wave Channel Line-Up 9 3. Wave (cable modem) High Speed Internet Access 10 4. Wave CATV Sy stem Upgra de 11 5. I-Net As-Built Plans 12 6. I-Net OTDR Testing Summary 14 7. Budget and Cost Summary 15 Photographs 17 Metropolitan Communications Consultants 2/5/2004 28 BROADBAND February 9, 2004 Mr. Michael Quinn City Manager City of Port Angeles P.O. Box 1150 321 East 5~ Street Port Angeles, WA 98362 Re: Franchise Ordinance No. 3116 Extended Term Affirmation Dear Mr. Quinn, Wave Division Holdings, LLC. (dba) Wave Broadband, hereby certifies that it has completed the Port Angeles system upgrade and Institutional Network, in compliance with Ordinance No. 3116, subsection 4.2.1 (1) (a-c) and Subsection 4.2.1(2). The Institutional Network backbone includes 24 institutional and 12 reserve fiber optic strands. The Port Angeles cable system has been upgraded to a broadband cable infrastructure including an emergency alert system. The broadband cable infraslzuc~re has an actival~d capacity of 550 MHz and is capable of providing expanded cable services and two-way cable modem sen/ices to all subscribers in accordance with the Franchise. The city conducted a final inspection and has determined that Wave has satisfied all extended term franchise obligations. Wave hereby requests that the City Council affirms that Wave Broadband will obtain an extended term of 15 years from the effective date of our franchise, in accordance with Ordinance No. 3116. ~ete Gdg6~'~ Regional Manager Miko Sturoeon ~lant Manager EXHIBIT 2 - WAVE Channel Line-Up page 9 of 18 Metropolitan Communications Consultants 2/5/2004 3O EXHIBIT 3- WAVE High Speed (cable modem)Internet Access page 10 of 18 B ROAD BA'ND High speed internet from Wave Broadband links you to Life's joys~ Metropolitan Communications Consultants 2/5/2004 EXHIBIT 4 -WAVE CATV SYSTEM UPGRADE page 11 of 18 SUMMARY OF WAVE CATV SYSTEM UPGRADE Node Homes Passed Within City 1 new, typ 719 ~\ f 5 exist, typ 492 t 10 644 ~ 11 475 .... · 12 586 13 137 :, 13 ea 8288 Outside City Limits 14 195 15 47 ~:' 17 740 ? : :~ 19 566 ;~ 22 251 23 55 ~ ~ 24 60 .... 25 71 ....... 27 143 Metropolitan Communications Consultants 2/5/2004 32 EXHIBIT 5 - I-Net As-Built Plans page 12 of 18 SUMMARY OF AS-BUILT PLANS SUBMITTED BY WAVE a. Wave Cable Television Network Upgrade Overall As-Built Map (full size original at Cit~) WAVE BROADBAND FIBER OPTIC ROUTE MAP - AS BUILT b. City Institutional Network Overall As-Built Map (~ull size original at City) WAVE BROADBAND FI~ER OPTIC ROUTE MAP- AS BUILT -, .~ ...... MetropolRan Communications Consultants 2/5/2004 33 EXHIBIT 5 - I-Net As-Built Plans page 13 of 18 c. As-Built Maps (12 ea, full size originals and electronic copy at City) Wave Cable Television Network Upgrade Overall As-Built Map (copy shown on page 12) City Institutional Network Upgrade Overall As-Built Map (copy shown on page 12) Index to Section Maps PA 47-51 Section Map, 1'=200' hard copy and AutoCAD electronic file PA 47-52 Section Map, 1'=200' hard copy and AutoCAD electronic file PA 48-51 Section Map, 1'=200' hard copy and AutoCAD electronic file PA 48-52 Section Map, 1 '=200' hard copy and AutoCAD electronic file PA 49-51 Section Map, 1'=200' hard copy and AutoCAD electronic file PA 49-52 Section Map, 1'=200' hard copy and AutoCAD electronic file PA 50-51 Section Map, 1'=200' hard copy and AutoCAD electronic file PA 50-52 Section Map, 1'=200, hard copy and AutoCAD electronic file PA 51-51 Section Map, 1'=200' hard copy and AutoCAD electronic file d. I-Net Fiber Splicing Diagrams (16 ea) Washington Substation Preterm shelf 1, hard copy an d AutoCAD electronic file Washington Substation Preterm shelf 2, hard copy and AutoCAD electronic file PUD Intertie, hard copy and AutoCAD electronic file Splice & Node at PUD, hard copy and AutoCAD electronic file Golf Course & 3rd, hard copy an d AutoCAD electronic file 2nd & 3rd & Washington, hard copy and AutoCAD electronic file 8th & 9th & Washington, hard copy and AutoCAD electronic file 4th & 5th & Laurel, hard copy and AutoCAD electronic file Laurel Substation, hard copy and AutoCAD electronic file Laurel & Boulevard, hard copy and AutoCAD electronic file Corp Yard, hard copy and AutoCAD electronic file 16th & I, hard copy and AutoCAD electronic file 16th & C, hard copy and AutoCAD electronic file 16th & Pine, hard copy and AutoCAD electronic file Valley Substation, hard copy and AutoCAD electronic file City Hall (Pool), hard copy and AutoCAD electronic file e. I-Net Pretermination Shelf Diagrams (8 ea) Washington Substation Preterm shelf 1, hard copy an d AutoCAD electronic file Washington Substation Preterm shelf 2, hard copy an d AutoCAD electronic file PUD Intertie, hard copy and AutoCAD electronic file Laurel Substation, hard copy and AutoCAD electronic file Corp Yard, hard copy and AutoCAD electronic file 16th & I, hard copy and AutoCAD electronic file Valley Substation, hard copy and AutoCAD electronic file City Hall (Pool), hard copy and AutoCAD electronic file Metropolitan Communications Consultants 2/5/2004 34 EXHIBIT 6 - I-Net OTDR Testing Summary page 14 of 18 LOSS BUDGETS AND TESTING SUMMARY Strand Fiber No. of No. or' Design loss Actual loss Link name Distance (ft) Distance* splices connectors @ 1310 @1550 @1310 @1550 Pool to Washington Substation 8841 3.118 3 2 2.3972 2.0854 ok, see traces Washington Substati(~ ~ PUD 10102 3,554 3 2 2,5716 2.2162 ok. ~ traces PUD to Laurel Substation 19241 6.607 3 2 3.7928 3.1321 ok, see traces La~el Substati(~ to ~p Yard 6196 2.240 3 2 2.0460 1,822D ok, see traces ~p Yard to 16th & I 4458 1.651 3 2 1.8104 1.6453 ok, see ffaces 16th & I to Valley Substation 11883 4.124 3 2 2.7996 2.3872 ok, see ffaces Valley Substation to Pool 4246 1.583 3 2 1.7832 1.6249 ok, see traces * Estimated Fiber Distance equals strand distance plus 5% for sag and fiber lay plus splice tails and storage loops. )'hen converted to kilometers. 1 kil~et~ = 3280.8 ~t 3280.8 connector loss 0.35 splice loss 0.15 fiber loss @ 1310 0.4 fiber loss @ 1550 0.3 DETAILED TEST RESULTS Detailed test results, performed by WaveGuide Networks, Inc. of Bothell, Washington are presented in separate three ring binders (2 ea) on file at the office of the City Power Resources Manager. The contents of the binders are as follows: Binder 1 16th and I Street Hub (I-Net Node) 1310 nm fiber 3-72 70 OTDR Traces 01/31/04 1550 nm fiber 3-72 70 OTDR Traces 02/05/04 Corp Yard Hub 1310 nm fiber 3-72 70 OTDR Traces 01/02/04 1550 nm fiber 3-72 70 OTDR Traces 01/02/04 Laurel Hub 1310 nm fiber 3-72 70 OTDR Traces 01/31/04 1550 nm fiber 3-72 70 OTDR Traces 01/31/04 Valley Hub 1310 nm fiber 1-72 72 OTDR Traces 02/02/04 1550 nm fiber 3-72 70 OTDR Traces 02/05/04 City Hall (Pool) Hub 1310 nm fiber 1-72 72 OTDR Traces 01/31/04 1550 nm fiber 1-72 72 OTDR Traces 01/31/04 Washington Hub, Panel 1 1310 nm fiber 3-72 70 OTDR Traces 01/02/04 1550 nm fiber 3-72 70 OTDR Traces 01/02/04 Binder 2 Washington Hub, Panel 2 1310 nm fiber 1-72 72 OTDR Traces 01/02/04 1550 nm fiber 1-72 72 OTDR Traces 01/02/04 PUD, Panel 1310 nm fiber 1-72 72 OTDR Traces 01/02/04 1550 nm fiber 1-72 72 OTDR Traces 01/02/04 Metropolitan Communications Consultants 2/9/2004 35 EXHIBIT 7 - Budget and Cost Summary page 15 of 18 INSTITUTIONAL NETWORK -- SUMMARY OF CONTRACT CHANGES Contract Title/Description # Contract Change Description Actuals 1. Franchise N/A Total 1, Franchise Contract Changes 2. WAN Use Agreement C Node enclosure uninterruptible power supplies, extra 10,591.70 batteries, environmental monitoring] Total 2, WAN Use Agreement Contract Changes 10,591.70 3. I-Net Services Agreement a. Network Equipment N/A Subtotal a. Network Equipment Contract Changes b. Site Drops To City Facilities A Addition of 3 and elimination of 4 City site drops (6,637.89) B Additional scope of work and charges for customer '10,617.67 provided path at City site drops. D Additional scope of work for customer provided path 924.87 at City site drops E Collection of sales tax for City site drops. 13,333.98 (3 Installation of fiber optic cable from Pool node 3,662.57 enclosure to City Hall MDF. Subtotal b, Site Drops To City Facilities Contract Changes 21,901.20 c. Customer Premises Equipment (CPE) N/A Subtotal c, CPE Contract Changes d. Local Area Networks (3 Installation of fiber optic cable from City Hall MDF to 2 3,229.93 IDF's. H Additional scope of work for patch cords and LAN 1,450.31 materials I Lift station Ethernet responder prototype 2,937.63 J LAN services to install and connect City provided 1,73'1.20 switches and routers. L Additional lilt station Ethernet respenders 14,845.04 1 LAN equipment enclosures 6,436.O6 2 S&B Ethernet responders for reservoirs 6,266.88 3 ^vnet switches, routers & programming services 69,743.71 0 Connection o~ existing l~ber optic strands and 1,071.'18 installation of media converters and new circuit. P Pending - Additional Corp Yard IOF due to CATSE 6,000.00 limitations (Amount Estimated). Subtotal d, Local Area Networks Contract Changes '113,711.94 Total 3, I-Net Services Agreement Contract Changes '135,613.14 Total 1-3, I-Net Project Contract Changes 146,204.84 Metropolitan Communications Consultants 2/5/2004 EXHIBIT 7 - Budget and Cost Summary page 16 of 18 INSTITUTIONAL NETWORK -- NON-RECURRING COST SUMMARY Contract Title/Description Obligation/Budget~ Actuals 1. Franchise Obli~)ation 309,734.52 42,570.93 Total 1, Franchise 309,734.52 42,570.93 2. WAN Use Agreement Obligation2 245,000.00 208,407.92 Fast Track Fee 55,000.00 55,000.00 Total 2, WAN Use Agreement 300,000.00 263,407.92 3. Network Equipment 151,480.00 151,480.00 Site Drops To City Facilities 183,940.00 183,940.00 Customer Premises Equipment 24,886.00 20,125.20 Local Area Networks 64,920.00 64,920.00 Total 3, I-Net Services Agreement 425,226.00 420,465.20 4. Franchise Contingency 40,265.48 WAN Use Agreement Contingency 30,000.00 I-Net Services Acjreement Contin~enc), 33,542.00 94,546.55 Total 4, Project Contingency 103,807.48 94,546.55 5. Consulting Services Franchise Negotiations 25,000.00 25,000.00 I-Net Fast Track Services 21,000.00 22,142.84 I-Net Backbone Services 25,000.00 25,000.00 Total 5, Consulting Services 71,000.00 72,142.84 Total 1-5, I-Net~Non-Recurrin~ Costs 964,768.00 893,133.44 IOn October 15, 2002, the City Council authorized the City Manager to execute contract changes related to contingencies up to the total contingency previously approved. 2The City's actual cost serves as a credit toward the City's Franchise Obligation. Metropolitan Communications Consultants 2/5/2004 37 Photographs page 17 of 18 Metropolitan Communications Consultants 2/5/2004 38 Photographs page 18 of 18 Metropolitan Communications Consultants 2/5/2004 39 40 WASHINGTON, U.S.A. City Council Memo Date: February 17, 2004 To: City Council ../9 J-'~' f -f Pohc From: Thomas E. Riepe, Chie u ' e Re: Purchase of Police Patrol Vehicles Summary: The Police Department's 2004 budget approved funds for the replacement of five patrol vehicles. The cost, including sales tax, through the State contract bid for a 2004 Ford Crown Victoria Police Patrol Vehicle with requested options is $22,817.51. The additional necessary equipment such as mobile radio, overhead lights, siren, Opticom, strip kit, prisoner screen, and installation is $4,882.64 per vehicle, for a total cost per vehicle of $27,700.15. Recommendation: Authorize the Police Department to purchase, through the state contract, five 2004 Ford Crown Victoria Police Patrol Vehicles for a price of $114,087.55 ($22,817.51 each) and replace police vehicles 66, 80, 83, 84 and 86. And, purchase and install necessary additional equipment (see attached table) for $24,413.20 for a total expenditure of $138,500.75. Background / Analysis: The cost of purchasing and totally equipping the five new patrol vehicles is approximately $138,500.00 (5 X $27,700.00). The funding for these vehicles is a combination of accumulaled equipment replacement funds in the amount of $104,131.00 and an additional amount of $34,369.00 allocated in the 2004 Equipment Services budget. The total expenditure for the purchase and equipping of the five new police patrol vehicles will not exceed $138,500.00. However, it is the intent of the Police and Public Works & Utilities Departments to make every effort to spend less than the actual available amount to equip the five new vehicles. (Some of the existing vehicle equipment will be mused.) Due to factory incentives and rebates, local dealers are unable to match the price of the state bid contract. The City, by law, is required to pay the lowest price for purchases in this situation. Therefore, purchasing through the state contract is the most logical and cost effective way to procure the new vehicles. The Police Department requires full-size police patrol vehicles. Vehicle options include the Ford Crown Victoria, the Chevrolet Impala or the Dodge Intrepid. The Ford Crown Victoria is the preferred vehicle due to its superior driver's visibility (including rear window), better overall ergonomics, more passenger and drive room, and more trunk storage. In addition, the rear wheel drive Ford has a long term proven record of reliable police performance. (See attached table for further information.) Attachment: (1) 2004 Police Vehicle Replacement Table 101-04-001 Vehicle # & Year Mileage Accumulated Funds Total Needed* Net Cost #66, 1991 110,610 $19,313 $27,700 $8,387 #80, 1995 103,387 $19,528 $27,700 $8,172 #83, 1993 105,220 $21,809 $27,700 $5,891 #84, 1993 105,000 $21,436 $27,700 $6,264 #86, 1994 110,000 $22,045 $27,700 $5,655 STotals: $104,131 $138,500.00 $34,369 * Total needed per vehicle ($27,700) is an average. The total per vehicle varies slightly. Necessary additional after market vehicle equipment includes the following: Mobile radio; overhead lights, siren, radio tree, prisoner screen, Opticom, vehicle striping, and installation costs. 412 M ETRO PO UTAN CO M M U N ICATIO N S CONSULTANTS B R O.~. D B.~. N D City Final Report Agenda 1. Background 2. Extended Franchise Term Requirements A. Activated Capacity B. Broadband Cable Infrastructure C. Cable Modem Services D. Institutional Network 3. Extended Term Benefits 4. Recommendations 1. Background Cable Upgrade Network Full Network CableNodem Fast-Track 2-WayCable Service 1-Way (1/2003) Modem Service (10/2002) (2t2004) Cable Fast Track Franchise Approved Business (5/2002) (8/2002) Plan Comprehensive · (5/2001) Ordinances (6/2001) Needs and Interests 2. Extended Franchise Term Requirements Cable System Upgrade A. Activated Capacity B. Broadband Cable Infrastructure C. Cable Modem Service Uses existing cable outlet & cable modem Always on, no phone line required 128 kbps1.5 mbps 3 mbps 56 kbps 256 kbps 2 mbps 2.D. Institutional Network 11 Mile Dark Fiber "Ring" 24 City Fiber Strands, 12 Reserve 6 Node Enclosures Interconnection with Clallam County PUD Owned by Wave Broadband No Usage Charges 2 Months Ahead of Schedule 2.D. Institutional Network Cost 12.5% Below Franchise Commitment 7.4% Below Overall Project Budget Budqet Actuals Percent Backbone & Nodes $ 435,000 $ 305,979 34.3% Network Equipment $ 176,366 $ 171,605 19.2% Last Mile to City Fadlities $ 192,707 $ 192,707 21.6% LAN's within City Facilities $ 89,695 $ 150,700 16.9% Consulting Services $ 71,000 $ 72,143 8.1% Project Totals $ 964,768 $ 893,133 100.0% 3. Extended Term Franchise Benefits Residences Expanded cable television services available Broadband cable modem services available Businesses and Public Institutions Low investment and risk Fiber optic services available through C.P.I. City of Port Angeles Satisfaction of City Council goals Reduced City risk and investment Comments Wave Broadband Metropolitan Communications Consultants 4. Recommendations A. Accept completion of the institutional network backbone and authorize release of retainage to Wave Broadband. B. Affirm that Wave Broadband has satisfied all extended term Franchise requirements. Questions Cable Upgrade Z Network Full NetWork O Cable Modem Fast-Track 2.Wa~Cabte SerVi~e 1-Way (1/200:3) M0demSerVlce (10/2002) (2/2004) III Cable Fast Track Franchise Approved Business (5/2002) (8/2002) Plan Comprehensive (5/2001) Ordinances (6/2001) Needs and Interests WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: February 17, 2004 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~t/,J~ SUBJECT: Equipment Purchase - Three Phase Relay Test Set, Purchase Contract No. 03-25 I Summary: Bids for a new three phase relay test set were opened on January 27, 2004. The low ibidder, Omicron Electronics Corp., USA, failed to meet the minimum specifications in a number of critical items and is considered noncompliant. The low responsible bidder is Megger of Dallas, i Texas in the amount of $52,460.77. Recommendation: Reject the bid from Omicron for failure to meet the specifications and authorize the Mayor to sign a contract with Megger of Dallas, Texas for a new three phase test set in the amount of $52,460.77 ($48,485.00 plus sales tax). Background/Analysis: It is necessary to procure a new three phase relay test set for Light Operations. At the present time we have no way to test three-phase relays except to check one phase at a time. This takes about two days and still does not cover all recommended tests. This unit will completely test a relay in about four hours, significantly improving efficiency and productivity. Leasing rather than purchasing was considered, however, the cost of $20,000 to $25,000 per year for a long term lease (no short term or as needed leases are available) is prohibitive. Funds for the equipment are in the 2004 budget and are available in the amount of $53,000. The bids were analyzed for compliance. The following table is a summary of the bid results. Vendor/City ] Bid Price w/Sales Tax II Make/Model II ,, Bid Result Omicron Electronic $30,500.00 Omicron Test Non Compliant Corp. Houston, TX. Universe Megger, $52,460.77 Megger Responsive and Dallas, TX MPRT8430N3T6A1 Low Bidder Doble $53,559.00 Doble Responsive Watertown, MA F6150 Manta Test System Inc. $53,991.80 Manta Responsive Mississauga, Ontario MTS- 1700 43 February 17, 2004 City Council RE: Three Phase Relay Test Set Page 2 Omicron Electronic Corp. of Houston, Texas submitted the lowest bid. During the evaluation of the bids, it was determined that the Omicron Test Universe system did not fully meet the specifications in two critical areas. In the Omicron submission, minimum test set parameters required in the bid specifications were marked as conforming, however, when compared to the data submitted, they were found to be non-compliant. Omicron's local representative was contacted and notified that they were considered nonresponsive. Major areas of deviation from the specifications are as follows: Requirement Omicron Rationale for Requirement Three-phase voltage 85-300 volts ~ 85 VA This limits the size of relay that can be with each phase capable tested. The recommendation from relay of 0 to 300 volts AC ~ manufacturers is for a minimum of 100VA 150 VA per channel. Three-phase amps, each 0-12.5 amps ~ 70 VA This will limit the type of over current relays phase capable of 4 to 30 Series to 75 amps ~ that can be tested correctly. Omicron offers amps ~ 200VA Series 280 VA an external amplifier at an additional cost as to 90 amps ~ 600VA. an option. Either AC or DC The specifications, in part, permit the City to award to a firm when there are minor deviations from the specifications in the equipment proposed. The items mentioned above are not considered to be minor. Therefore, it is recommended that the bid by Omicron be rejected for not meeting minimum specifications. It is recommended that the contract be awarded to Megger of Dallas TX. for the Three Phase Relay Test Set in the amount of $52,460.77 including sales tax. N:\CCOUNCIL~FINALXEquip Purchase - 3 Phase Relay Test Set.wpd 44 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: February 17, 2004 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities RE: Energy Star Utility Participation Agreement Summary: The Northwest Energy Efficiency Alliance has offered the City an agreement to participate in this year's Energy Star Home Products Program. The program is available to help promote energy efficient clothes washers as part of a national spring appliance promotion effort. Recommendation: Approve and authorize the City Manager to sign the 2004 Double Your Savings Energy Star Utility Participation Agreement. Background / Analysis: The Energy Star Home Products Program is provided by the Northwest Energy Efficiency Alliance (NEEA). As part of a national spring appliance promotion, NEEA has formed a partnership with manufacturers that will provide a $25 -$50 rebate on qualified energy efficient Energy Star clothes washers, dependent on rated efficiency. The "2004 Double Your Savings With Energy Star" campaign promotes the combined energy/water savings Energy Star clothes washers provide. Energy Star qualified clothes washers can reduce energy and water use by up to 50% per load, actual savings vary. The City currently provides a $50 rebate for energy efficient Energy Star clothes washers under the Bonneville Power Administration Conservation and Renewable Credit (C&RD) Program. By combining the regular $50 rebate available through the C&RD and the temporary $25-$50 rebate available from participating manufacturers, customers could receive a total of a $75-$100 rebate for a limited time. The promotional period would be available for purchases after April 15, 2004 as long as the rebate application is received by NEEA no later than July 31, 2004. As part of the City's responsibilities it would insert a coupon into utility bills this April to promote the program. The coupons will be provided at no cost to the City by NEEA. Customers that purchase a qualifying clothes washer would submit the coupon along with the original purchase receipt to NEEA. NEEA or the manufacturer will provide a $25-$50 rebate to the customer and notify the City that a customer has purchased a qualifying clothes washer. NEEA will notify the City of approved customer applications on a weekly basis. The City would provide the $50 rebate available through the C&RD program to the customer. NEEA will be contacting local retailers to offer field support, training sessions, and point-of- purchase displays. Retailers will also be offered cooperative advertising funds through NEEA. This agreement was reviewed and approved by the UAC at their February 10, 2004 meeting. Attachment: 2004 Double Your Savings Energy Star Utility Participation Agreement N:,ccouNc~La:rs^m0on E,~rsv s,~r ^~eem~,t.w~a45 46 I..lJL. liJ!l t 2004 Double Your Savings With ENERGY STAR Utility Participation Agreement The Northwest Energy Efficiency Alliance, is kicking off the 2004 Double Your Savings with ENERGY STAR Promotion in the Northwest as part of a nationally coordinated effort. The promotion creates a unique partnership between manufacturers and utilities for leveraging their resources to impact market share for ENERGY STAR qualified clothes washers. This year, the promotion is designed to encourage your customers to save even more energy and money on utility bills by choosing models with the highest efficiency ratings. Participating utility partners will distribute coupons to customers via bill stuffers, newsletters or direct mail, offering a minimum $25 rebate off the purchase price of ENERGY STAR qualified clothes washers with a Modified Energy Factor (MEF) of 1.42-1.59, and a minimum $50 rebate for 1.6 and above MEF. Coupons will feature an additional $25 or $50 rebate from participating manufacturers based on the same MEF criteria. This rebate structure provides customers a wide array of product choices as well as a minimum combined incentive of $50. Promotion Elements: Promotion Timeline- April 15 through July 15, 2004 · Rebate Amounts - Utilities: MEF 1.42-1.59 = $25 minimum MEF 1.6 or greater = $50 minimum Manufacturers: MEF 1.42-1.59 = $25 MEF 1.6 or greater - $50 Coupon Printing - The Program will customize and pre-print coupons for utility partners in either 8 ½ x 11 or 6 x 9 V2 layouts. Coupons will be printed on 24# paper with a very matte- coated finish with low ink saturation for ease of use with bill stuffing equipment. If the newsletter distribution option is chosen, a graphic file will be provided. Coupon Distribution - Coupons must be distributed directly to all residential utility customers through bill stuffers, direct mail, newsletter or Ruralite. (Other direct distribution methods may be considered.) Coupon Redemption - Customers will mail all manufacturer and utility coupon information to the Program for verification and processing. Customer Payment - Manufacturer payment will be coordinated through the Program. Utility parmers may choose to either issue rebate checks or bill credits themselves, or they may elect for the Program to perform this service for a minimal $2 per unit fee plus a cash advance. For utility partners choosing to make payments directly to the customer, the Program will provide weekly electronic reports of processed rebates. Retailer & Utility Support - The Program will not only provide field support to retailers, driving their participation through training sessions, in-store placement of POP and prominent display of qualified products, but will also keep utilities updated and offer support at community outreach events. Retailers will also be offered cooperative advertising funding. Retailers in areas with existing utility rebate programs will receive additional training to explain the short-term changes in their utilities' programs. City of Port Angeles (utility name) would like to partner with the ENERGY STAR Home Products Program in the Double Your Savings With ENERGY STAR Promotion. I have read and agree to the commitments outlined on Page 1 and am authorized to sign this Participation Agreement. Intended Distribution Method: ~]Bill stuffer [--]Newsletter [~] Ruralite [-]Direct mail Incentive Information: Our utility will offer the following incentives from April 15 -July 15, 2004 MEF 1.42-1.59 = $50 MEF 1.6 or greater = $50 Are there any restrictions? (water heater-specific, other qualified lists, etc.) Fulfillment Method: Please choose the preferred fulfillment method: [_~]Program processing with utility payment [~Program processing and payment ($2 per unit fee plus cash advance required) Michael Quinn Name (please prinO Signature City Manager Tide Date 321 East 5th Street (360) 417-4500 Address Phone Port Angeles, WA 98362 (360) 417-4509 City, State Zip Fax: Participation forms should be faxed no later than February 6, 2004 to: Tiffany Thompson at (877) 501-9629. For issues or questions, call Tiffany at (503) 595-4494. 48 CITY COUNCIL MEETING' Port Angeles, Washington February 3, 2004 CALL TO ORDER - Mayor Headrick called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 4:05 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Erickson [arrived at 5:45 p.m.], Munro, Pittis, Rogers, and Williams. Members .4 bsent: None. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, G. Kenworthy, J. Hebner, S. Johns, T. Smith, T. Funston, W. Groff, J. Andrews, and S. Roberds. Public Present: R. Peterson, C. Brown, P. Lamoureux, M. Melly, R. Casey, Sr., D. Edmisten, C. Melly, M. Brown, P. Eyestone, S. Campbell, E. Kaetzel, R. Tulloch, B. Tulloch, B. Harden, D. Cummins, L. Darling, P. Blakeman, C. & J. Williams, and B. Brannan. All others present in the audience failed to sign the roster. Interview Candidates for Interview Candidates for Planning Commission: The City Council interviewed the Planning Commission following for vacant positions on the Planning Commission: Larry Hurd, Nason Beckett, Dylan Honnold, and Peter Ripley. Applicant Cherie Kidd was unable to participate in the interview process, so she submitted a letter for the Council's consideration. Following the interviews, the City Council discussed the four candidates' strengths and Councilmembers' impressions about the answers provided during the interviews and the process for selecting a candidate for the Planning Commission position. The Council also engaged in discussion about how they should formally address one another, as well as staff, during Council meetings. It was agreed by consensus that City Clerk Becky Upton would be asked to replace the nameplates with a Councilmember designation. Councilmembers would then publicly address each other as Councilmember and the last name and staff as Manager Quinn, Director and the last name, etc. CALL TO ORDER - Mayor Headrick called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Public Works & Utilities Director ALLEGIANCE: Cutler. PUBLIC CEREMONIES, 1. 2020 Vision Week in Port Angeles - February 9 - 12, 2004: PRESENTATIONS AND PROCLAMATIONS: Mayor Headrick read a proclamation declaring February 9 - 12, 2004, as 2020 Vision Week in Port Angeles. 2020 Vision Week CITY COUNCIL MEETING February 3, 2004 Proclamation Recognizing 2. Proclamation Recognizing Retirement of Wayne Groff' Retirement of Wayne Groff The presentation was deferred to later in the meeting, pending the arrival of Mr. Groff. WORK SESSION: None. FINANCE: 1. 2004 Annual Contract - Economic Development Council -for Economic Development: 2004 Annual Contract - Economic Development Economic Development Director Smith presented the annual contract with the Clallam Council County Economic Development Council in the amount of $35,000, which is the same contractual amount as in 2003. Mr. Smith indicated the EDC had performed well this past year, and he reviewed some of the accomplishments gained by virtue of the partnership. Attorney Knutson directed attention to the modified agreement, copies of which had been distributed, and he explained a dispute resolution clause that had been incorporated. He indicated that no contractual dispute had arisen in the past, so it was determined that a minimal dispute resolution clause would be appropriate. Following brief discussion, Councilmember Rogers moved to authorize the Mayor to sign the contract as revised with the Ciallam County Economic Development Council for 2004. The motion was seconded by Councilmember Braun and carried unanimously. 2004 Annual Contract - 2. 2004 Annual Contract - Port Angeles Downtown Association - Main Street Port Angeles Downtown Program and Off-Street Parking: Association Director Smith reviewed the 2004 contract with the Port Angeles Downtown Association to financially support the Main Street activities. Mr. Smith summarized the various revitalization efforts that have taken place, and he indicated such endeavors are ongoing. The contract amount of $17,250 is the same as the prior year, and a dispute resolution clause has also been incorporated into this agreement. Councilmember Pittis inquired as to the status of the design guidelines, and he was informed they are ongoing. Couneilmember Pittis moved to authorize the Mayor to sign the contract as revised with the Port Angeles Downtown Association for 2004. The motion was seconded by Couneilmember Williams and carried unanimously. LATE ITEMS TO BE Paul Lamoureux, 602 Whidby, addressed the Council regarding desired recognition for PLACED ON THIS OR Bob Stepp, tree trimming in the vicin/ty of electric lines, the source of water for the FUTURE AGENDAS: Port wash down site, the source of water for freighters, the collection of the stormwater tax by the County, and errors in street vacation findings and conclusions. CONSENT AGENDA: Couneilmember Braun moved to accept the Consent Agenda, to include: 1.) City Council Minutes of January 20, 2004 and Special City Council meeting of January 27, 2004; 2.) Expenditure Approval List - January 23, 2004 - $444,018.50; 3.) Sewer Repairs 2003, Project 02-23, Final Acceptance; and 4.) 8th Street Bridge Repair, Project 03-10, Final Acceptance. The motion was seconded by Couneilmember Erickson and carried unanimously. CITY COUNCIL Referencing the calendar, Councilmember Pittis noted the tentative meeting of the Real COMMITTEE Estate Committee set for February 9th. He indicated he had a schedule conflict, which REPORTS & was noted by staff. CALENDAR: Manager Quinn reminded the Council of the upcoming joint meeting with the Sequim City Council, February 9, 2004, 7:00 p.m., at the Sequim Community Center, 190 W. Cedar Street. An agenda will be forthcoming. Councilmember Erickson referenced the special City Council meeting set for March 12th regarding the 8th Street Bridges. In that she would be out of town but had a desire CITY COUNCIL MEETING February 3, 2004 CITY COUNCIL to participate in the meeting, she asked that consideration be given to changing the COMMITTEE date. It was agreed that the special meeting would either be held on Monday, March REPORTS & 15, or Tuesday, March 16, at 4:00 p.m. Public Works & Utilities Director Cutler CALENDAR: (Cont'd) indicated he would inform the Council via e-mail of the selected date once he was able to contact the consultant to determine availability. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: RESOLUTIONS: None. OTHER 1. Independent Bible Church (IBC) Conditional Use Permit Appeal- CUP 02- CONSIDERATIONS: 08: Independent Bible Church Councilmember Erickson recused herself from the appeal by virtue of working with (IBC) Conditional Use Mr. Melly, the appellant. If acceptable to both parties, she expressed the desire to Permit Appeal- CUP 02-08 remain in attendance. Councilmember Williams recused himself as well, because the owner of his business resides in the vicinity and because he had prior knowledge of the situation. Councilmember Munro recused himself by virtue of being an attendee at Independent Bible Church. Both parties agreed it was acceptable for those Councilmembers to remain in the Council Chambers. Mayor Headrick summarized that this is an appeal of a Conditional Use Permit for the Independent Bible Church to construct a "Family Life Center" building, additional office space and a sport/athletic field, alleging that the City did not properly review the proposal with regard to the building location relative to neighboring homes and that the City did not adequately address the issue of the area labeled "future parking expansion and classroom if needed" nor condition the permit regarding that area. Community Development Director Collins advised the Council of the process to be followed in the appeal in that the appellant will first submit his arguments, the applicant will follow with his arguments, and City staff will follow-up with comments. There would then be an opportunity for the appellant and the applicant to comment a second time. He indicated the City received additional materials from the appellant after the completion of the Council's packet, so copies were provided to the Council on Monday. The applicant provided additional information earlier in the day, and copies were distributed to the Council at this time. Director Collins continued that the staff report analyzed the two appeal issues initially raised by Mr. Melly, but did not review a new issue regarding the drainage plan condition and associated City requirements due to the fact the staff report was completed prior to the time the additional information was received. He indicated that staffwould address those issues during its commentperiod. Director Collins stated that the appellant and the applicant have been working for nearly one year to resolve the appeal issues by redesigning the project, and this appeal hearing recognizes that a resolution has not been reached. He advised the Council that this is a closed record appeal that allows for legal arguments, but the presentation of new testimony or other evidence not in the public record of the Planning Commission is not allowed. Director Collins cited the Planning Commission records that date from August 28, 2002 to February 12, 2003. He referenced an error on Packet Page 96 wherein there is a statement that witnesses could be called by the three parties to the appeal, but only the City, the appellant, and the applicant will be presenting arguments. Attorney Knutson further elaborated on why the statement regarding witnesses was incorrect. This is a closed record appeal, and a public hearing on this matter has already been conducted before the Planning Commission. Under the new statutory system for land use planning matters adopted by the State Legislature, there can only CITY COUNCIL MEETING February 3, 2004 OTHER be one public hearing on matters such as this, which means that the Council is restricted CONSIDERATIONS: just to hearing arguments from the three parties which, Attorney Knutson indicated, (Cont'd) would be the Community Development Director representing the Planning Commission's decision, the applicant representing the project, and the appellant Independent Bible Church representing the viewpoint of opposing the project. Attorney Knutson indicated the (IBC) Conditional Use three parties could present arguments to the Council, but those arguments must be Permit Appeal-CUP 02-08 based on the record that was presented to the Planning Commission. It would be (Cont'd) inappropriate to introduce new evidence, and it would be the responsibility of the parties should they wish to object to any new evidence that they think another party is trying to introduce. He concurred with Director Collins that it would be inappropriate for any of the parties to be calling witnesses, as the witnesses were the individuals who testified before the Planning Commission. Attorney Knutson addressed another comment in the staffreport that he felt worthy of clarification in that there was reference to a third issue that Mr. Melly raised in his brief submitted yesterday. The staffreport, in his view, incorrectly stated that the issue could not be considered because it wasn't highlighted by Mr. Melly when the appeal was initially filed. Attorney Knutson felt there was no legal basis for restricting the issues to whatever the appellant established when the appeal was filed. The only restriction is that the issues have to be limited to what is presented in the record. So, any issues of a factual nature must be limited to the testimony that was presented to the Planning Coraraission; legal issues that wouldn't necessarily have to be based on the record before the Planning Commission could be raised for the first time at this hearing. However, Attorney Knutson stated he was unaware of any new legal issues being raised. Brief discussion followed, with Attorney Knntson clarifying the issues to be considered, as well as the documents just distributed to the Council. Mayor Headrick suggested the possibility of hearing the arguments this evening, reading the materials, and then continuing the matter to the next meeting. Chuck Brown, 112 North Lincoln, representing Independent Bible Church, asked a procedural question having to do with stating objections if one party felt the other party was providing information not contained in the record. He inquired as to the timing of the objection, and Attorney Knutson felt it could be stated at the time of the objection or at the end of the presentation. Mr. Melly, appellant, stated a preference to have objections stated during the discussion as the point arises. Attorney Knutson suggested that, if a party wishes to raise an objection upon completion of the presentations, it should be allowed. Chris Melly, 3603 Galaxy Place, advised the Council that he and his wife are the appellants. He indicated that, during the course of his arguments, he would be alluding to a number of exhibits contained in the record that were presented to the Planning Commission. Those records are available on CD should the Council be inclined to review the documents in that fashion. He indicated he would be using some of those records this evening to assist the Council by placing the arguments in context. Mr. Melly addressed the standard of review, indicating there is no standard set forth in the Municipal Code. In his view, the entire proceeding is a de novo proceeding on the record, which means he would not be required to establish that the Planning Commission committed any error. He felt the City Council could substitute its judgment for that of the Planning Commission albeit on the record that was prepared, presented to, and adopted by the Planning Commission. He indicated the facts were set back in February, 2003; however, in terms of conclusions reached, the Council may reach any conclusion it wishes. Mr. Brown stated an objection on the basis there is a procedure in place to submit applications, seek staff review, and obtain review and approval from an authorized body, the Planning Commission. He indicated these steps have been clearly followed, and all opportunities both public and staff have been exercised and, therefore, what the Planning Commission has done should be considered and not dismissed by the Council. CITY COUNCIL MEETING February 3, 2004 OTHER Attorney Knutson clarified the matter of making objections in that the purpose of an CONSIDERATIONS: objection is to clarify what was or was not in the record before the Planning (Cont'd) Commission. It is not appropriate for the other party to be objecting to every statement with which he might not agree. Attorney Knutson also provided clarification as to de Independent Bible Church novo, which means starting anew, so the Council is not required to give any particular (IBC) Conditional Use deference to the Planning Commission's decision. Permit Appeal - CUP 02-08 (Cont'd) Mr. Melly continued by describing the project area as an RS-9 Zone, which is a low density residential zone primarily designed for single-family residences and intended to preserve residential neighborhoods. He indicated there are only two permitted uses in an RS-9 Zone: single-family residences and adult family homes. As in most zones, in addition to permitted uses, there are conditional uses which are or can be appropriate such as, in this instance, churches and schools. Mr. Melly stated that the Comprehensive Plan recognizes that residential neighborhoods are to be preserved and are the primary focus, but there are other uses, accessories, and activities that can occur in the residential area that are subordinate to the residences. He felt that the Comprehensive Plan recognizes that churches and schools are, in fact, appropriate under certain circumstances in a residential zone. Further, the Comprehensive Plan alludes to the other uses as subordinate, something that is undefined in the Comprehensive Plan. However, the Zoning Code defines the term, subordinate, as less important than and secondary to the primary purpose, which is residential purposes. Mr. Melly felt that a conditional use, by definition, requires a special degree of control, and is appropriate when made consistent and compatible with the primary use. He noted that consistent and compatible are undefined terms in the Code and, when a regulation uses a term that is not defined, the courts routinely construe that term in its corranon interpretation. He indicated that Webster's Dictionary defines consistent and compatible as being harmonious and, in that context, a conditional use in the RS-9 Zone must be made to be harmonious and must reach a maximum degree of compatibility. In order to achieve this harmony, Mr. Melly indicated the Planning Commission and the City Council have the ability to impose any conditions that are deemed appropriate to protect the public health, welfare, safety, and the property values, since the Code specifically addresses the matter of property values. Mr. Melly referenced the preliminary sections of the Zoning Code, noting the number of purposes for which the Zoning Code was adopted, such as to protect the character of residential areas, to regulate spaces around buildings, to provide adequate light, to prevent undue concentration of structures, to avoid the adverse impact of such things as large buildings, and to prohibit buildings which are incompatible with the character of the permitted use. The Comprehensive Plan in residential areas also encourages scenic views and solar efficiencies. Turning to the specifics of the project, Mr. Melly referenced the Family Life Center and showed the Council area pictures to put the project into context in terms of the Family Life Center footprint, the elevation of the structure, the view of the structure as seen from Galaxy Place, as well as the potential reflection of morning sun from the structure. He discussed the proposed location and square footage of the proposed structure and the proximity of the structure to the Galaxy Place neighborhood. He felt the homes would be dwarfed by the enormity of the project, and he noted that views of the hills would be diminished. He cited the Comprehensive Plan in that scenic views in residential areas are to be preserved. Mr. Melly indicated the neighborhood has sun and shade concerns because of the height and grade of the structure. He felt the comments of the neighborhood should go a long way in establishing whether in fact there is consistency and compatibility, as it is very clear the neighborhood does not consider this project to be a welcome or harmonious addition. He continued by directing the Council's attention to the possibility of relocating the structure on the Church's twelve acres to an undeveloped and vacant area to the west or south side of the Church. Mr. Melly indicated the Planning Commission had addressed the matter of stormwater and stormwater runoff, but he shared his concern with the groundwater in the area. He CITY COUNCIL MEETING February 3, 2004 OTHER discussed a home that has a curtain drain which continues to drain during the dry CONSIDERATIONS: summer months. Because the applicant is proposing a picnic area to the south and (Cont'd) would remove trees that typically use the groundwater, Mr. Melly was concerned that groundwater would then further exacerbate an already troublesome problem in the area. Independent Bible Church He discussed the contours of the neighborhood, feeling it is clear the water will drain (IBC) Conditional Use into Galaxy Place. Mr. Melly requested that the Council add another condition to Permit Appeal - CUP 02-08 require a curtain drain to be installed or, alternatively, the Council could apply the same (Cont'd) language used for stormwater drainage to groundwater drainage. Mr. Melly referenced Area D on the site plan, which addresses future growth, future parking, and future classrooms, and he expressed concern that the Conditional Use Pen,nit might extend to those unplanned future projects. He indicated this is a unique land use matter in that it has not met with virulent opposition from the neighborhood. He felt it was evident that the neighborhood was welcoming the project, but not without limitation. He felt there are some problems associated with the project, particularly in that it is not appropriate to cluster two 19,000 square foot buildings next to a neighborhood when there are twelve available acres for placement elsewhere. He then reiterated and emphasized the issues previously stated, and he urged the Council to base the conditional use approval on the Family Life Center being located to the west or south, as well as the installation of a curtain drain or adequate groundwater studies. Mr. Melly then provided clarification and answered questions posed by the Council. Chuck Brown, Independent Bible Church, disagreed with the contention that there hadn't been a review of the placement of the building, as the Planning staff and Planning Commission defined the parameters under which the property could be developed. He felt this had been dealt with appropriately and thoroughly in order to make a decision. Mr. Brown indicated that, with the conditional use process, churches and schools are allowed in a neighborhood. Mr. Melly had based his argument on the fact that conditional uses had to be consistent and compatible with the area, which Mr. Melly felt had been undefmed. Mr. Brown indicated that, in this case, the definition of consistent and compatible is a church in a residential area by tradition. By fact, there are churches throughout the City that define what consistent and compatible look like. At this point, Mr. Melly objected, stating he had reviewed Mr. Brown's materials distributed this evening, and they contained a great deal that was not in the record before the Planning Commission. References to the other churches in the community were not in the record; the compatibility of those churches inthose neighborhoods is beyond the scope of the record, so he asked that Council limit Mr. Brown's discussion with regard to that topic. Mayor Headrick indicated that Mr. Brown was suggesting other properties that should be considered that were not, apparently, a part of the record. Mr. Brown, then, chose to limit the discussion to a generic nature in that viewing churches as a traditional building within a community like Port Angeles, one will see that consistent and compatible are defined by what is seen in the community. He suggested that the comparison is not that a church building or site is the same size as a homeowner's lot or square footage of a particular home, but rather whether the church structure and lot is consistent and compatible with what churches are in the community in which we live. Mr. Brown referenced Mr. Melly's presentation of the project's footprint made a part of the application. In discussions with Mr. Melly over the last year, the Church proposed to change the footprint ofwhichMr. Melly is aware. Mr. Melly objected, as those discussions occurred after February 12, 2003 and were not, therefore, before the Council at this time. He felt that the only matter before the Council is the original application that was ruled upon by the Planning Commission. The footprint and roof lines he showed the Council in his presentation were those submitted by the applicant with the application, and that is the record to be considered at this time. He felt that any subsequent discussions and redesigns were not part of the record. Mayor Headrick inquired as to whether the proposed changes weren't in the form of CITY COUNCIL MEETING February 3, 2004 OTHER an offer of compromise or resolution that the Council might consider. Attorney CONSIDERATIONS: Knutson responded he was in agreement with Mr. Melly's earlier statement regarding (Cont'd) this matter being de novo, meaning the City Council could place its own conditions on the Conditional Use Permit other than those recommended by the Planning Independent Bible Church Commission. He felt it would be appropriate for any party to suggest different (IBC) Conditional Use conditions, and he further agreed with Mr. Mellythat it would be inappropriate to go Permit Appeal- CUP 02-08 into the nature or specifics of any negotiations that the parties have conducted outside (Cont'd) this process. However, if any of the parties wish to suggest any mitigating measures that the Council could consider as part of its deliberations and decision, he felt that would be appropriate, including reducing the size of the proposal or moving the location of the proposal. Mr. Brown advised the Council that the Church had developed information that speaks to mitigation, and he was prepared to address that point. Mayor Headrick indicated the Council would be interested, as it would help them know the Church's position in that regard. Attorney Knutson offered further clarification that, if the applicant were to make a change to the proposal at this point in time that would require a new permit, that would be outside the scope of this appeal. If, however, the applicant were to propose something that is consistent with the permitted project or that reduces the scope or the impact, then that would be appropriate in this consideration. Mayor Headrick asked what would change the permit or the need for a permit. Attorney Knutson used the example that if the footprint were completely redesigned with additional associated impacts then another permit may be required. It was his understanding, based on information provided by Mr. Brown, that a new permit would not be necessary in conjunction with what is going to be proposed. Mr. Brown indicated that Mr. Melly was citing the design that was submitted with the Church's application. With their mitigating proposal that remedies some of the issues cited, those facts no longer apply. Mr. Brown indicated the primary issue was the citing of the building being so close to the neighborhood, as well as the height of the building creating a wall effect against the neighborhood. Mr. Brown provided the specifics of roof design changes proposed by the Church whereby the structure has been reduced to a single-story ten foot sill at a 60-foot setback. The second story of the building does not start until 27 feet further away from the property line, or 87 feet away from the property line. Further, the second story component is only 100 feet wide, so it is a much further and smaller signature than the previous design. Mr. Brown advised the Council that the relocation does not block any southern exposure, nor did the first design. He added that the trees to the west of the structure block the sunlight before the structure would block the sunlight in the afternoon. Therefore, the mitigating design actually makes a much smaller and lower and less imposing visual imprint on the community. Mr. Brown indicated that the Conditional Use Permit requires that, as construction takes place, barrier trees must be planted to serve as a filter for the building. He felt that, in this effort, the Church has answered the major issue. He acknowledged the Church wants to build the project in that location, and he said the location was discussed by the Planning Commission. Councilmember Rogers sought clarification as to the exact location of the trees that had been referenced in terms of sunlight blockage, and Mr. Brown clarified the trees were on the west side of Laurel Street. Addressing the location of the project, Mr. Brown described the different parcel purchases made by the Church, as well as the configuration of those parcels. One of the parcels was purchased for investment purposes in order to further develop the land and also to control what occurs in the area. The parcel could also be sold at some future date. To place the Family Life Center in that area would severely restrict any future economic options the Church may have. He explained the reason for placing the Family Life Center adjacent to the worship center is that the two buildings function together. Due to the activities, there will be constant foot traffic, and the ministries CITY COUNCIL MEETING February 3, 2004 OTHER need to have a direct form of communication by being able to transit fromone to the CONSIDERATIONS: other with ease. Mr. Brown discussed the decision for placement of the worship center (Cont'd) in its current location, which related to future requirements for street improvements at the time the Laurel Street area might be further improved. It was purposely located Independent Bible Church away from the easement in view of possible future development. In addition, (IBC) Conditional Use requirements for the paved parking lot were such that to move it now would involve Permit Appeal - CUP 02-08 significant and unacceptable fmancialexpense on the part of the Church. Nevertheless, (Cont'd) following input received at the Planning Commission meeting, the Church looked at all other options for placement of the Family Life Center- to the north, west, southwest and incremental steps in between. They concluded, however, that to rebuild the parking lot elsewhere would be a significant and unreasonable expense. Moving the building would also result in additional paving, as a roadway to the relocated parking would have to be placed around the building. He felt this would further aggravate the stormwater drainage issue by virtue of more paved surfaces, plus there would be additional parking lot noise and exhaust into the neighborhood. Mr. Brown explained why the Family Life Center could not be placed to the south, as it would create a situation of parking between the two buildings,thus requiring youngsters, the elderly and handicapped to unsafely transit through an active parking and roadway to get to another ministry building. Therefore, according to Mr. Brown, the only mitigation was to redesign to a single story low-profile building, with only the gymbox being two story. The structure is 60 feet from the property line, and he felt this would be a reasonable mitigation. He indicated it is intended that the green space in between will serve as a garden area that will be a quiet and protected zone between the two buildings. An alternative use for that space, if not Church property, would be for the construction of single-family homes. A single-family home would have a higher profile than the single story building being proposed with a 60-foot setback. Mr. Brown felt this addresses the immediate concerns of the neighbors, provides for the needs of the Church, and also allows the Church to stay within that 5-acre plot and not have to £mancially recreate a parking lot. Discussion followed with Mr. Brown clarifying the distance from Laurel to the east property line, the length and height of the building, and light impact on the neighborhood. Councilmember Braun queried as to mitigation measures, and Mr. Brown responded the Church agrees on the water issue; however, the Church feels it must follow City Code in that regard. It was their feeling that the placement of a curtain drain in the absence of engineering input would not be the best solution. Further, the Galaxy Place neighborhood had a water problem before the Church was built. The Church should not be held responsible for solving the Galaxy Placewater problem, but the Church has invited the neighborhood to get involved with the Church in a joint effort to address water control. Mr. Brown clarified that it is intended to remove some trees for the picnic area. Although it is not totally defined, they would not do a clear cut in that area. Trees would be removed to the south in order to accommodate the sports field. In referencing Area D, as cited by Mr. Melly, the plans as designed included Area D in order to demonstrate what might occur at some future date. It was not included in the application, and it was not approved by the Planning Commission. Mr. Brown felt it important to include Area D in the interest of full disclosure. Mr. Brown summarized by stating that the IBC proposed development is fully consistent and compatible with the neighborhood in which it is located. They met the spirit and requirements of the Port Angeles Municipal Code and Comprehensive Plan. In fact, IBC proposed to act in excess of Code requirements to remedy the concerns of the neighbors with the impact of the proposed building. The changes made to the plans were in response to what they heard at the Planning Commission meeting from the neighbors. He thanked Mr. Melly for his patience pending the redesign efforts over the past year, but he felt they had arrived at something that is workable. He added that, to require additional conditions beyond those in the Conditional Use Permit, when the CITY COUNCIL MEETING February 3, 2004 OTHER established planning system worked, would be unwarranted and may be unwise for CONSIDERATIONS: future developmentby creating a never-endingprocess. Councilmember Rogers sought (Cont'd) clarification from Mr. Brown as to future intended uses for other undevelopedproperty owned by the Church. Mr. Brown responded and indicated initial planning for the Independent Bible Church Church and future growth went out twenty-five years. That plan has been scaled back (IBC) Conditional Use somewhat. Also responding to Councilmember Rogers, Mr. Brown indicated the Permit Appeal - CUP 02-08 Church went through redesign and recently explained the changes to the neighborhood; (Cont'd) however, Mr. Melly felt he should proceed with the appeal. Community Development Director Collins advised the Council that, following the appeal hearing, the City Council could deny the appeal and uphold the Planning Commission's decision, or modify the conditions of approval based on the Planning Commission's record and the appeal arguments. Director Collins indicated that the City has patiently waited a year for resolution by the two parties agreeing on redesign, and it is up to the City Council to determine appropriate conditions. Director Collins continued that, with regard to the first question Mr. Melly raised on harmonious and compatible conditional uses, by requiting the extra setbacks for schools at 40 feet and churches at 35 feet, the Zoning Code has taken into account the concept of being harmonious and compatible in the RS-9 Zone, unless there is a circumstance not expected for a normal site. It was felt that this site was considered to be fairly normal, and no such circumstance was found for the IBC relative to the surrounding neighborhood. No adverse impact was identified by the Planning Commission with the scale or setback beyond the usual setback for schools and churches. Director Collins felt that relocating the building through redesign near the same building envelope area but further away from the east property line would be consistent with Mr. Melly's argument. If the Life Center were relocated adjacent to the western or southern property lines, then Director Collins felt it would be conceivable that a new Conditional Use Permit might be in order since those locations were not part of the review of the existing Conditional Use Permit. Regarding the issue of drainage, Director Collins indicated that the City's drainage requirements only manage stormwater runoff and not that of groundwater. He noted that, to a large extent, the City has relied on its authority by conditioning the use concerning groundwater. Another issue that was referenced had to do with Area D, but Director Collins felt it to be very clear that this particular area did not have approval for an unplanned expansion. Therefore, he indicated the issues have te do with setback, relocation of the building envelope and how that might affect the other surrounding properties, and the issue about the City's drainage requirements. Discussion followed with Director Collins providing clarification to Mayor Headrick as to City regulations concerning stormwater runoff as opposed to no regulations pertinent to groundwater drainage controls. Mayor Headrick felt it was possible for the Council to enter a condition concerning the groundwater, to which Director Collins agreed. Councilmember Rogers inquired as to whether there is any wetland designation for that specific area, and Director Collins responded there was not; however, there is a relatively small wetland approximately 1/4 mile to the east and south of the proposed project. Councilmember Pittis asked if the Church chose not to do the expansion but wanted to put the picnic area in Area E, then what permits would be required. Director Collins responded that, at the very least, a Clearing and Grading Permit would be required. Also, there must be a determination as to whether the activity would require a Conditional Use Permit. Responding to Councilmember Rogers, Director Collins indicated that particular permit would deal with drainage as well. Mr. Melly returned to the podium for rebuttal. Regarding the matter of the Clearing and Grading Permit, he read the regulations and felt they did not address groundwater. He felt the regulations were primarily designed for surface water and stormwater, with the primary focus being erosion and siltation. With regard to the lack of controls regarding groundwater, he didn't think it was significant that the City did not have 5-7- CITY COUNCIL MEETING February 3, 2004 OTHER regular/ohs dealing with groundwater. The Conditional Use Permit process allows the CONSIDERATIONS: City Council to impose any condition to deal with health, welfare, and property issues. (Cont'd) Mr. Melly felt the City Council could establish a condition whereby no additional groundwater should flow down Galaxy Place and, further, the Council could set the Independent Bible Church baseline in determining that issue. Mr. Melly addressed Director Collins' comment (IBC) Conditional Use having to do with 35 and 40 foot setbacks for schools as being consistent and Permit Appeal - CUP 02-08 compatible with the residential zone. He felt that, if that were the case, schools wOuld (Cont'd) be a permitted use in the residential zone and not a conditional use. Mr. Melly reiterated that harmonious, compatibility and consistency must be examined, not by reference to what the standard is in another zone. He felt one must look at the zone in which it is intended for placement. He indicated that the Church did not come to the process as an equal, but it came with "hat in hand", which is the nature of the conditional use process. Mr. Melly stated he is a resident with a single-family home, which is a permitted use, and if someone wanted to do something that is not permitted, then they would have to come into the neighborhood, convince the neighborhood, and convince the Council that it's consistent and compatible. He emphasized that the burden is on the developer to show that what they are proposing works in that particular region. Director Collins stated an objection, as the referenced 35 and 40 foot setback is established in Table A for conditional uses in the RS-9 Zone specifically relating to schools and churches as conditional uses in the RS-9 Zone. Discussion followed as to what would serve as a permitted use, and Director Collins provided clarification in that regard. Discussion followed with regard to side yard setbacks. Mayor Headrick inquired as to whether it would be inappropriate to review the site of the project. Attorney Knutson indicated it would be inappropriate in that it would be outside the record. Mr. Melly expressed the opinion that it would not be inappropriate as the Council would not be taking in new evidence. A site visit would enable the Council to better understand the testimony, the photographs, etc. Attorney Knutson disagreed with Mr. Melly, but if both parties were to stipulate, that would be acceptable. Mr. Melly felt it would be inadvisable for the Council to visit the site collectively, and he recommended individual visits. Discussion followed as to the merits of a site visit, and the Mayor concluded that a site visit would not occur. Mr. Melly continued by referencing Mr. Brown's comments in that he intimated that the placement of the building was discussed and thoroughly analyzed, and Mr. Melly disagreed. The only discussion with regard to placement of the building came from the neighbors who testified in opposition to the proposed location. He indicated that, in reviewing what transpired at the Planning Commission meeting, there was no discussion at all by the Planning Commission with regard to that particular issue. Mr. Brown indicated that churches by definition are compatible and consistent. If that were the case, they would be permitted uses in this zone but they're not, they're subordinate uses. Mr. Melly reiterated that churches can be located in a residential zone, but they must be consistent, compatible, and harmonious. Mr. Melly then clarified his intent when showing the Council a photo depicting the height of the Family Life Center, the Church, and the impacts on the surrounding neighborhood. With regard to the discussion on the new design for the building, he renewed his objection, feeling that consideration of the redesign would be inappropriate and new evidence for the record. Even if it were appropriate and the design was properly before the Council, the Zoning Code still disallows the clustering of buildings and adverse impacts associated with large structures. Mr. Melly objected to discussion held regarding the purposes of the seven acres. He noted there was nothing in the record as to the investment value of the property, why it was purchased, or its intended purposes. Costs weren't before the Planning Commission, and Mr. Melly felt that the fact that it would be more costly to put the building elsewhere was not an issue properly before the Council. Mr. Melly added that CITY COUNCIL MEETING February 3, 2004 OTHER cost and convenience also were not issues before the Council but, rather, compatibility CONSIDERATIONS: and consistency of the project. He indicated that convenience because of foot traffic (Cont'd) was essentially the motivation for putting the building where it is proposed, and foot traffic was not a good reason to locate a structure of that size in close proximity to Independent Bible Church another 19,000 square foot structure when there are residences directly to the east of (IBC) Conditional Use the location. Mr. Melly indicated the Church is not being asked to solve the PermitAppeal- CUP 02-08 neighborhood's drainage problems, but it is being asked to not exacerbate what the (Cont'd) neighborhood is already experiencing. Referencing Photo 19, Mr. Melly directed attention to the trees south of Galaxy Place and the proposed picnic area. It was represented that it is not dense in that area, yet the photo shows there are a lot of trees. He felt that, no matter how many trees are removed, that much more water will continue down Galaxy Place. Mr. Melly indicated that the applicant's presentation involved a great deal that was not in the record before the Planning Commission. There were elevations attached, new designs, and the reasons for the location of the building, none of which were before the Planning Commission. Mr. Melly said that to the extent the Council considers the new design discussed by Mr. Brown, to the extent that the Council thinks that the building should be moved from the proposed location, the suggestion was made that the permit should be denied and a whole new process commenced. It was not his intent to scuttle the Church's project, but he did want the Council to seriously consider the propriety of the establishment of such a large structure in close proximity to a residential area. If it should result in a new Conditional Use Permit, then regrettably that's the case. First and foremost, Mr. Melly felt it important that the Council look at the size of the structure that is being proposed, the proposed location, the existing structure that's already there, and the multitude of open space to the west and to the south. He noted that moving the structure somewhere else resulting in an adverse affect on the Church's investment plans could not be his concern, nor should it be the Council's concern. Mayor Headrick asked Mr. Melly about his assertion of the building being too close to the property line, thus creating a shading of the properties in the neighborhood. Mayor Headrick asked if, by saying the building is too close, wasn't he suggesting it should be moved further away and then, if the petitioners agreed to move it further away, wasn't Mr. Melly saying that Council couldn't consider the willingness to move the building? Mr. Melly responded that he felt the Council could not consider the new design that has been proposed, as the Council must consider the application that was submitted which shows the footprint and dimensions of a two-story structure. The Mayor observed that, if there was nothing in the record stating the applicant's willingness to move the building, then the Council could make the suggestion. Mr. Melly agreed that the Council could direct that the building be moved. Mr. Brown returned to the podium stating that, regarding the Planning Commission discussion on placement of the building, it would be more accurate to say that the Planning Commission had enough information and was given input from the application and staff and then took testimony at the Planning Commission hearing to have enough information to make a decision. If the Commission chose not to publicly engage in discussion on that matter, it was their choice. He understood the rules of not introducing anything new, but it seemed bizarre the Council would ignore the remedies being proposed over the past year. When Mr. Melly said the Council had the right to essentially start over, Mr. Brown had asked for permission to present the information, as to not consider what actually might remedy the situation would be a waste of time. Mr. Brown found it interesting that costs to IBC should be of no moment to the Council, but the impact to Mr. Melly must be considered important to the Council. He felt the issues are consistency and compatibility, as the Church and Mr. Melly are both neighbors. Mr. Brown indicated that the Church was trying to work within the Codes and within what they could do to mitigate and to create a situation that would be longstanding. The Church has been in that location over fourteen years; it is compatible and consistent, and it gets along with the neighborhood. Mr. Brown indicated there are a lot of trees in the picnic area as pointed out and as shown in the CITY COUNCIL MEETING February 3, 2004 OTHER pictures. The Church did not intend to cut down those barrier trees and when the picnic CONSIDERATIONS: area is thinned, those trees seen from the street that are on the property line will remain. (Cont'd) It will still be a very nice presentation from that end of the street. Further back into the area, trees will be thinned out so that a picnic area grove will exist. Understanding Mr. Independent Bible Church Melly's concerns on drainage, Mr. Brown was not sure it would be wise to ask the (IBC) Conditional Use Council to create groundwater drainage codes. He felt this is an engineering issue that Permit Appeal - CUP 02-08 has been addressed on the IBC properties when groundwater issues arise. The Church (Cont'd) did not intend to make things worse for Galaxy Place. He asked that any groundwater mitigation be accomplished under an engineered plan that is required in the Codes. In deliberating the action to be taken by the Council, it was agreed by consensus that the Council should take the opportunity to give the matter further thought. It was, therefore, agreed that a special City Council meeting would be scheduled for Tuesday, February 10, 2004, at 6:00 p.m., to further address the matter. The Council was reminded that only four Councilmembers would be participating. Break Mayor Headrick recessed the meeting for a break at 8:25 p.m. The meeting reconvened at 8:45 p.m. Proclamation Recognizing 2. Proclamation Recognizing Retirement of Wayne Groff: Retirement of Wayne Groff Mayor Headrick read and presented a proclamation to retiring Engineering Survey Technician Wayne Groff. Mr. Groff, retiring after 22 years, accepted a plaque from Public Works & Utilities Director Cutler, after which Councilmember Pittis offered words of congratulations. Appointments to Planning 3. Appointments to Planning Commission and Board of Adjustment: Commission and Board of Adjustment Councilmember Rogers moved to appoint Dylan Honnold to the Planning Commission for the unexpired term ending February 29, 2004 and for the period, March 1, 2004 - February 29, 2008. The motion, which was seconded by Councilmember Munro, carried 6 - 0, with Councilmember Erickson abstaining in that she had not been present for the interviews. In response to an inquiry from Clerk Upton, the Council opted to defer to the next meeting an appointment to the Board of Adjustment. It was agreed that a special meeting would be set for 5:00 p.m., February 17, 2004, for the purpose of conducting Board of Adjustment interviews, with the regular Council meeting to follow. PUBLIC HEARINGS - None. QUASI-JUDICIAL: PUBLIC HEARINGS - City of Port Angeles/Army Street Vacation - STV 03-04: OTHER: CommunityDevelopment Director summarized the request for a street vacation by the City of Port Angeles/Army City for the purpose of acquiring right-of-wayfor the placement of the City's new water Street Vacation - STV 03- treatment facility. He indicated the United States is the abutting property owner and, 04 on behalf of the U.S., the U.S. Army has expressed the desire to not acquire any of the Ordinance No. 3156 right-of-way. Director Collins provided the Council with revised Findings and Conclusions associated with the street vacation request. Councilmember Williams advised the Council that the Real Estate Committee had considered thisvacation and recommended it for approval. Mayor Headrick opened the public hearing at 9:00 p.m. There being no public testimony, the public heating was closed at 9:00 p.m. Mayor Headrick read the Ordinance by title, entitled 60- CITY COUNCIL MEETING February 3, 2004 PUBLIC HEARINGS - ORDINANCE NO. 3156 OTHER: AN ORDINANCE of the City of Port Angeles, Washington, vacating City of Port Angeles/Army a portion of an unnamed 100-foot-wide right-of-way north of Street Vacation - STV 03- Milwaukee Drive east of the City's landfill site. 04 Ordinance No. 3156 Councilmember Braun moved to adopt the Ordinance as read by title, citing the revised Findings 1 - 10 and Conclusions A - C, as set forth in Exhibit "A", which is attached to and becomes a part of these minutes. The motion was seconded by Councilmember Rogers and carried unanimously. On another matter, Mayor Headrick noted that a member of the audience wished to address the Council. She was unable to be present during the earlier portion of the meeting for public input, so Mayor Headrick invited her to the podmm at this time. Pam Blakeman, 4006 Fairmont Avenue, addressed the Council on the matter of the Elwha Landing project. Acknowledging that she had only gained her facts from the local newspaper, she expressed concern with the transfer of land on Ediz Hook for the marina project. She had discussed this matter with Tim Smith, but Ms. Blakeman noted that Ediz Hook has been accessible to the public for years, and she was hoping to obtain further information on the project in the interest of assuring ongoing public access. Further, Ms. Blakeman expressed concern that the project will involve giant steel buildings and will be view obstructive. She expressed surprise that the project had been approved without the submission of sketches and without the benefit of public input. Manager Quinn responded by providing the history of the City's lease of Ediz Hook from the Federal Government, the dedication of 600 feet of the Hook to the Lower Elwha Tribe by Federal legislation, and the additional dedication of property for the Elwha Landing project. Manager Quinn indicated the marina will be placed 35 feet into the water, and the City will be gaming an additional park along that specific area of beach. Further, he indicated that the agreement establishes that public access will be maintained, there just won't be public access to the gated marina. Councilmember Rogers emphasized the fact that public access is to be maintained, and she reformed Ms. Blakeman that a developer doesn't typically spend a great deal on development sketches until it is known the project will proceed. She noted there are still some issues to be resolved on the transfer of land, but that the project will be complementary to other commercial enterprise onthe waterfront. She added that the Elwha Tribe is also desirous ofmaintainmgpublic access. Manager Quinn advised Ms. Blakeman that it is intended to have a design scheme that is consistent and uniform, and it is felt there will be no detrimental blockage of the view corridor. Councilmember Williams referenced the Elwha Act, noting this project has been in the planning stage for three years, during which public input was obtained. Councilmember Pittis urged Ms. Blakeman to participate in the 2020 Vision process by bringing her ideas and visions forward. INFORMATION: Manager Quinn again mentioned the meeting with the Sequim City Council. He then directed attention to a draft letter he had written concerning the proposed expansion of the County Board of Health. He had been asked to provide input, and he summarized an alternative he had proposed in that three County Commissioners would not be on the Board of Health. Rather, he suggested there be one County Commissioner, one elected official from each of the three incorporated cities and the hospital district, and two at- large citizens, for a total of seven members. Manager Quinn asked for Council input on the proposed letter, after which he will £malize it for submission to the County. Director Cutler reminded the Council of the upcoming KONP Home Show, February 28 - 29, at which the City will sponsor an informational booth. A sign-up sheet for Council participation has been circulated. CITY COUNCIL MEETING February 3, 2004 EXECUTIVE SESSION: None. ADJOURNMENT: The meeting was adjourned at 9:25 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 62- CITY OF SEQUIM AND CITY OF PORT ANGELES JOINT CITY COUNCIL MINUTES COMMUNITY CENTER SEQUIM, WA FEBRUARY 9, 2004 7:00 P.M. REGULAR COUNCIL MEETING Mayor Schubert called the meeting to order. PLEDGE OF ALLEGIANCE ROLL CALL Clerk Kuznek called roll of the Sequim City Council. Members present: John Beitzel, Ron Farquhar, Don Hall, Bill Huizinga, Patricia Kasovia-Schmitt, Paul McHugh, and Walt Schubert. City Staff present: City Manager Bill Elliott, Public Works Director Jim Bay, Police Chief Ken Burge, Admin. Services Director Marva Dryke, Clerk Karen Kuznck, and Planning Director Dennis Lefevre. City Consultants present: Attorney Craig Ritchie. Mayor Headrick called roll of the Port Angeles City Council. Members present: Gary Braun, Lauren Erickson, Mayor Richard Headrick, Grant Mum-o, Jack Pittis, Karen Rogers, and Lan-y Williams. The City of Port Angeles will utilize the minutes of the Sequim City Council. City Staff present: City Manager Mike Quinn, Planning Director Brad Collins, Public Works Director Glenn Cutler, City Attorney Craig Knutson, and Economic Development Director Tim Smith. Mayor Schubert announced that this is a joint meeting of the Sequim and Port Angeles City Councils. He welcomed the Port Angeles representatives. Committee Reports Hall reported that he attended two Planning Commission meetings and the Comprehensive Plan was discussed. INTRODUCTIONS & CORRESPONDENCE Introduce Liisa Fagerlund, new appointee to the Citizens Park Advisory Board Allan Goff and Don Hall introduced Liisa Fagerlund as the new appointee to the Citizens Park Advisory Board. G:\GROUP\CLERK\02092004.doc Page 1 of 6 63 Fagerlund provided a brief background and stated she looks forward to contributing to the community. She thanked Council for the appointment. Introduce Forest Faulkner, new Planning Commissioner Don Hall introduced Forest Faulkner as the new member of the Planning Commission. Faulkner thanked Council for the appointment. Mayor Schubert acknowledged Dan Engelbertson and Steve Tharinger from Clallam County. Consent A~enda 1. Approve/Acknowledge a. City Council Meeting Minutes - January 12, 2004 b. City Council Study Session Minutes - January 21, 2004 c. City Council Study Session Minutes - February 4, 2004 d. Sequim Marketing Action Committee Meeting Minutes - November 17, 2003 e. Citizens Park Advisory Board Meeting Minutes - December 9, 2003 f. Claim Voucher Final December 2003 total payments $18,316.13 g. Claim Voucher December 29, 2003 for pay period 12/13/03 to 12/26/03 total payroll costs $94,082.67 h. Claim Voucher December 2003 total payments $889,962.32 i. Claim Voucher January 14, 2004 for pay period 12/27/03 to 1/9/04 total payroll costs $100,671.26 MOTION to approve the Consent Agenda as presented made by Beitzel; second by Kasovia-Schmitt. Carried Unanimously. Mayor Schubert stated the Council received a memo from the Police Department for budgeted items. This item can be approved tonight. MOTION to approve the 2004 budgeted purchase of two marked Crown Victoria police cars in the total amount of $51,482.42, made by Hall; second by Huizinga. Carried Unanimously. ISSUES OF MUTUAL INTEREST - Sequim and Port Angeles City, Councils Mayor Schubert stated it is important for the cities to work together. If something hurts one city it is also a detriment to the other. 2. Comprehensive Plan Updates Collins stated that the Port Angeles Planning Commission set up the process, which began in September. A citizen committee was appointed to meet with the public and work on this issue. Citizens are invited to the Vern Burton Center for a series of meetings. They can also sign up for an interactive program on the Intemet, which allows them to submit their comments. Traditional G:\GROUP\CLERK\02092004.doc Page 2 of 6 meetings will also be conducted in various neighborhoods. The focus is to encourage citizens to get involved. There is a better chance of public involvement through the Internet. It is hoped to complete the Comprehensive Plan process in June. Lefevre added that Sequim is accumulating data. A land use inventory has begun. He is working with the Planning Commission on various elements of the Comprehensive Plan. The public process will begin as early as possible, which could be April. Some of the districts may be consolidated. 3. Annexation and Growth Management Lefevre reported that the Supreme Court reversed its earlier decision. The city of Sequim has been proceeding with annexations. Quinn stated that he met with County Commissioners today and discussed this issue. The city of Port Angeles needs to annex the UGA. Neighborhood meetings have been held. The City Council will review annexation policies and see what direction they want to go. They are dealing with UGA sewer issues. Karen Rogers advised that environmental issues in their UGA need to be dealt with. There are three major watersheds in the area. There is also a demand for essential services. This will require balance. It comes down to community responsibility. There is a need to protect the major issues of the environment. Quinn added that almexations affect both cities, as well as the county. Everyone needs to look at what is best to serve the citizens of the area. Rogers reported that annexations must stay in compliance with the Comp Plan. Annexations and the Comp Plan all tie together. Sequim and Port Angeles do not need to be in competition with each other. There is a need to map out the respective markets and niches and see how we can mutually serve each other so we all benefit. Pittis stated that the point of use/point of sale sales tax collection could become a real issue. It may take concerted efforts of all to work it out locally. Beitzel reported that Sequim does have some interest in what happens in Carlsborg. There are important issues that need to be faced in the near future. This area is on the edge of major growth. Hall added that there are small pockets of unincorporated areas in Sequim that he would like to resolve. G:\GROUP\CLERK\02092004.doc Page 3 of 6 4. Access to Health Care Beitzel stated there are many issues in Clallam County regarding health care. There are 40 people on a steering committee to deal with this issue. How to deal with the Medicare problem is a major issue. There are issues that need political advocacy. When Virginia Mason shut down, there were several attendees at a meeting. This was created by fear. There is a need to build up with information and political awareness. This needs to happen at all levels of government, and can start with cities. City councils can do something to stimulate interest of the citizens. We need to make people aware of the issues. He has met with Mike Glenn and discussed mechanisms to increase public awareness. He hopes the Council will accept that direction and help to make the citizens aware of what is available in health care. Rogers added that for the last several months work has been done with federal delegates regarding the state of health care on the Peninsula. A matrix needs to be put together showing what is/isn't working. She commends the Jamestown Tribe and Olympic Medical Center. Demographics of the entire Peninsula are very different in the east and west ends of the counties. There is a need to look at the demographics and come up with a solution for the entire community. Everyone has a responsibility to fix the problem. Each community is different so it will take everyone. There was discussion concerning DNR and harvest levels in the county. Port Angeles supports alternative 5, which is a higher harvest level. Support from Sequim would make a difference for the Forks hospital. Funding in Forks has decreased from $1.3 million to $26,000 last year. He does not know the impact on the hospital in Port Angeles. Alternative 5 would push it closer to historic levels. DNR had a formal process to engage in debate. The Port Angeles Council and the County have supported the DNR higher harvest level. Tharinger added there are 6 alternatives. Alternative 5 is the most aggressive and 6 has complications. There is a considerable amount of DNR land in the Forks area. The recommendation was made to send a letter to Doug Sutherland. Munro agreed to provide more information to the City of Sequim. 5. Solid Waste Update Glenn Cutler advised that the Port Angeles landfill is scheduled to close December 31, 2006. The staffs fi'om the City of Sequim and County have been working with the City of Port Angeles on an interlocal for joint use of a transfer station at the Port Angeles landfill. A draft was sent out today. It is most likely the material will be disposed of in Eastern Washington or Oregon. 6. Downtown Parking Farquhar reported that the City of Sequim is completing major downtown renovation. The City has also adopted a new parking ordinance. G:\GROUP\CLERK\02092004.doc 66 Page 4 of 6 Brad Collins stated that the downtown area has their own parking rules. Revisions need to be made so that parking can be universal throughout the city. Several years ago a downtown PBIA was established. Downtown parking has worked well. Rogers reported there was a parking ad hoc committee. They came up with an accepted plan that all downtown businesses have signed off on. There is a need to advocate for cooperative parking. Quinn stated that Port Angeles has a PBIA. He can provide information on how that is formed. There is a need to build vertically and generate more jobs and income in a small area. PBIA has assessments. The City can make recommendations that a PBIA assessment be raised. Tim Smith added that PBIA is a self-imposed tax. It might have been advantageous to include property owners. Port Angeles does not have a business license process. Businesses are identified through utilities. 7. Discuss drafting letter to Legislative delegations conceming the dangers of Highway 101 Beitzel stated that the recent accidents and deaths on Highway 101 were discussed at the last RTPO meeting. The Department of Transportation recommended sending a letter to state and federal delegates. Brad Collins has drafted a letter. It would be appropriate for all three cities to sign. Williams added that it is not just driver error, hurrying, and the need for additional lanes that are causing the accidents. It is a horrible problem. He encourages everyone to address the Legislature and state transportation to come up with a better solution. Collins indicated he would have a letter in the next day or two for the Councils to review. 8. Impact Fees Mayor Schubert stated unless everyone has the same type of fees, it will not work. Quinn feels impact fees will not serve the City of Port Angeles. Their need is for development and growth. Impact fees would be detrimental to growth. It worked very well for King County. It would be problematic in terms of development interest. The City has been looking for ways to create incentives and grow development in their community. There was discussion concerning standardizing fees. This way everyone would be aware in advance of the costs. Impact fees need to apply to residential areas too. Tim Smith stated that as a Sequim citizen, when growth comes it comes in a hurry. It makes sense to discuss the issue. Port Angeles can learn from Sequim experiences. G:\GROUP\CLERK\02092004.doc Page 5 of 6 67 Rogers added that Port Angeles is faced with the same problems. Subdivisions are coming all at once. Certainty of costs and predictability is important. Mayor Schubert stated that economic development is important to Sequim. He is not recommending fees that price Sequim out of the market. There was also discussion concerning a street utility tax. This would generate additional revenues and pay for improvements. It would also require legislation. GOOD OF THE ORDER Mayor Schubert stated he feels this meeting was very worthwhile. He was happy to hear there is regional thinking. We need to get that message to the public. We all sink or all swim. Economic development is important. What happens with the economy will shape what happens on the Peninsula. Mayor Headrick thanked Sequim council and staff for the invite and sharing of ideas. It was agreed to have a joint meeting in the future in Port Angeles NEXT MEETING DATES FOR SEQUIM CITY COUNCIL Mayor Schubert announced the next meeting dates of February 18 and February 23. Beginning in March the Council meetings will be held at Carrie Blake Park. ADJOURNMENT MOTION to adjourn at 8:45 p.m. made by Hall; second by Farquhar. Carried Unanimously. Respectfully submitted, Karen Kuznek Walter E. Schubert City Clerk Mayor Becky Upton Richard Headrick City Clerk Mayor G:\GROUP\CLERK\02092004.doc Page 6 of 6 CITY COUNCIL SPECIAL MEETING Port Angeles, Washington February 10, 2004 CALL TO ORDER - Mayor Headrick called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 6:00 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Pittis, and Rogers. Members,4bsent: Excused from the meeting by virtue of having recused themselves were Councilmembers Erickson, Munro, and Williams. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, and S. Johns. Public Present: C. Waldron, S. Hale, M. & C. Melly, D. & M. Edmisten, J. & L. Darling, S. Ahrndt, D. Orr, A. Kendrick, J. Henderson, K. Turner, S. Hayden, B. Harden, C. Brown, R. Tulloch, B. Tulloch, D. Wendeborn, and J. & C. Williams. All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Manager Quinn. ALLEGIANCE: Independent Bible Church Independent Bible Church (IBC) Conditional Use Permit Appeal - CUP 02-08: (IBC) Conditional Use Permit Appeal- CUP 02-08 Mayor Headrick advised those present that the purpose of the special meeting was to consider a petition from the Independent Bible Church for a Family Life Center. The Council heard arguments a week ago and has taken the matter under advisement. He observed that the matter was heard by the Planning Commission, who recommended that the permit be approved with certain conditions. Public testimony from the neighbors was taken into consideration by the Planning Commission, and the appellant made use of that testimony. However, Mayor Headrick noted, although able to rely on the complete record, Mr. Melly was the only appellant and, as such, Mayor Headrick's decision would in part be based on Mr. Melly's point of view. He noted there were a number of other factors to be taken into account, one being that the Church has been in the area and, in terms of Mr. Melly's argument on compatibility, there has been no indication that the Church in its present location has not been compatible. The issue at hand is the addition of the Family Life Center and, as requested by Mr. Melly, there is the matter of groundwater that must be addressed. Mayor Headrick noted the Council has options that can be considered in that regard. Another issue has to do with the location of the Family Life Center, which was originally approved for placement 40 feet from the property line. He indicated the Council has the authority to accept the placement as approved or beyond; however, it was his understanding that, if the project is moved too far, the new location may be subject to further review by the Planning Commission. Mayor Headrick cited his own preferences on development that may occur in his own neighborhood, as well as other neighborhoods in the City, where property owners have ultimately purchased additional CITY COUNCIL SPECIAL MEETING February 10, 2004 Independent Bible Church property in order to retain the view corridor. He felt that people have the right to (IBC) Conditional Use develop and use their property in a manner that suits their needs as long as it is within PennitAppeal- CUP 02-08 the law. Mayor Headrick sought input from the other Cotmcilmembers noting that, (Cont'd) because three Councilmembers eliminated themselves from the consideration, the remaining four would need to be in agreement. He then identified the issue having to do with the tree buffer, as well as the height of that buffer. Another issue had to do with a designated parking lot and whether that specific area should also be designated for furore expansion. He felt that future expansion should not be established at this point, as the petitioner should return to the City at a future date with a proposal specific to expansion. Councilmember Pittis delineated the issues that he had identified for further consideration, the first being to assure that the Council was clear as to what the specifics meant and were approved as designations A - F in the plan submittal, such as the parking lot versus building. Second, he referenced Condition No. 8 wherein "lighting installed for the athletic field shall be shielded and directed downward..."; he noted there was no mention of the time of operation. Also, Councilmember Pittis referred to the placement of the landscaping in Condition No. 7, questioning whether it should be placed on the property line. He indicated the current trees are moderately mature and appear to provide shading, something that may contribute to the shading issue even more than the structure. He then questioned whether the40-foot minimum setback is appropriate in this case. Councilmember Pittis cited the Clearing and Grading Permit, feeling it should include the entire site and not just the picnic and sport field area. He suggested that consideration be given to a vegetation management program in that some alternative trees might be planted in place of those removed in order to absorb some of the groundwater. Councilmember Braun, referencing the tree removal south of Galaxy Place, suggested the placement of a swale on the lower end of the property for collection of the additional water, and Councilmember Piths suggested the consideration of ponding. Councilmember Rogers added that most of the neighbors' concerns had to do with surface water and the potential for flooding and/or constant runoffdue to tree removal, and she proposed that a better management plan would be in order. She then sought clarification that the Mellys were, in fact, the appellant, which was confirmed by Attorney Knutson. Councilmember Braun indicated it is difficult to determine the height of the existing trees on the property line, and Planner Johns put a picture on the screen to help put the matter into context. Councilmember Braun expressed concern that the root system of the trees will travel and potentially cause problems for the homeowners. Councilmember Pittis questioned the setback of the current structure, and Planner Johns responded it is 30 feet. Councilmember Pittis continued that trimming of any kind of tree will result in further growth to the side. Discussion then followed as to what height is acceptable for growth and still not hinder the structure itself. Councilmember Piths felt that the selection and placement of trees should be under the guidance ora professional, and he read and clarified Condition No. 7 having to do with required additional landscaping. Discussion followed on the issue of landscaping, and Councilmember Piths observed that the neighbors, with the exception of one, hadn't asked to have the project denied but, rather, to address the matter of the scope of the project. Councilmember Rogers addressed Condition No. 9 relating to a no-protest LID, inquiring how the LID would be assessed, given what will occur at Laurel and Ahlvers. Attorney Knutson explained the LID process, startingwith initiation by City Council resolution and an assessment plan to determine how the properties would be benefitted and how the costs should be allocated. The no-protest agreement would indicate that this particular applicant would not be able to protest the initiation of a LID. There is a lengthy process to determine how the costs would be allocated. Councilmember 70 CITY COUNCIL SPECIAL MEETING February 10, 2004 Independent Bible Church Rogers clarified her question such that, if the Church were to further develop its (IBC) Conditional Use property at some future date, would it be reassessed to accommodate additional Permit Appeal- CUP 02-08 development. She wanted to assure the assessment is fair while, at the same time, she (Cont'd) wanted to be certain that many wouldn't pay for the few. Attorney Knutson stated that such an assurance could not be guaranteed at this time and that how an LID is established will depend on future activity and what types of future improvements in the area would necessitate additional street access and improvements. Councilmember Rogers concluded that additional conditions could not be added to the LID portion, to which Attorney Knutson agreed. Councilmember Pittis offered further information pertinent to LIDs and the fact that benefits to the property owners must exist. Councilmember Pittis suggested that the Council first decide whether to deny the CUP; however, Attorney Knutson provided clarification in that this is an appeal only challenging a few specified conditions of the CUP. He further cautioned the Council that changes should only be made to those conditions specifically challenged, and such changes should relate to the basis of the appeal and the testimony that is contained in the record. Mayor Headrick inquired as to whether the record reflected any concern related to traffic patterns, and Attorney Knutson did not recall that as an identified issue. Therefore, it was agreed that the only issues to be considered by the Council would be location, water problems, and Area D, which involved a parking lot and future expansion. Mayor Headrick voiced his opinion on location by stating that a 40-foot setback, as well as a 60-foot setback, would be reasonable. On the issue of groundwater and curtain drains, the Mayor felt it is clear that there is a groundwater issue that would likely be exacerbated by removal of trees. He suggested the possible requirement of curtain drains, perhaps on both sides of the property, but that should ultimately be determined by the developer. On the parking lot issue, Mayor Headrick reiterated previous comments in that the parking lot should be designated as such and not as future expansion for classrooms. Councilmember Pittis referenced the curtain drain, agreeing the problem should be addressed and resolved; however, he expressed the hope that the matter could be left open enough to allow for other forms of management, perhaps in the form ora pond. Discussion followed, and Mayor Headrick opined that the resolution should not be anything less than a curtain dram. Councilmember Braun inquired as to the process to be incorporated, and Councilmember Pittis felt the Cleating and Grading Permit would address groundwater and surface water. In addition, he felt that the applicant should engage an engineer for mitigation through the Clearing and Grading Permit. Attorney Knutson suggested a modification to Condition No. 4, having to do with the Clearing and Grading Permit, as follows: "The Cleating and Grading application shall include an engineering analysis as to thenecessity of a curtain drain or some other mitigation measure to prevent groundwater from the site to encroach upon neighboring properties." Councilmember Rogers suggested that this clause also include surface water, but Attorney Knutson mentioned that there was akeady a condition dealing with stormwater. Regarding the parking lot, the Councilmembers were in agreement that Area D should be designated for parking only for the purpose of this CUP. Turning to the matter of location, consideration was given to a setback of 40 feet or the proposed 60 feet. Councilmember Pittis asked if the consideration of 60 feet was new. Attorney Knutson clarified that it was new, but the appellant's suggestion that the project be moved to another location was also new, so what he advised the Council during the appeal hearing was that both parties should be allowed to present their positions on mitigating the location of the building. Discussion followed as to the appropriate landscaping buffer, and Attorney Knutson cautioned the Council that it should only suggest that the landscaping be reviewed. Mayor Headrick suggested that a landscaping plan should be reviewed with the abutting property owners to effect a plan to create a visualbuffer without creating too much shade. Councilmember Rogers CITY COUNCIL SPECIAL MEETING February 10, 2004 Independent Bible Church felt that a landscaping plan shouldbe compatible with the neighborhood, as the location (IBC) Conditional Use of the building could add to the issue of shading. Attorney Knutson suggested that the Permit Appeal- CLIP 02-08 landscaping condition could be modified to the extent that both parties must agree if (Cont'd) it is going to be different than what is in the condition at present. If the parties don't agree, then the condition as written would be followed. Councilmember Pittis suggested that variety in landscaping could be helpful in softening the impact of the structure, and Councilmember Rogers agreed that the additional 20-foot setback would help the landscaping plan. Following further discussion, Councilmember Rogers sought clarification, as she didn't want to establish a specific setback number, thus preventing creativity to a mutual solution. Attorney Knutson noted that the parties have had a year to agree, which has not happened. The City Council should be specific as to what is required, and if the parties want to agree to something different with regard to setback and landscape plan, that would be acceptable. If, however, the parties are unable to reach agreement, then the landscaping must be placed as established bythe condition. Councilmember Braun suggested a 60-foot setback, to which Councilmember Pittis agreed, also suggesting that a height reduction would be helpful as well. Councilmember Rogers agreed, as did Mayor Headrick. Attorney Knutson advised the Council that it could accept the applicant's proposed mitigation measure, to include a redesign of the building and a location 60 feet from the property line. The Council then addressed landscaping, and Councilmember Pit-tis emphasized the need for the development of a landscaping plan for the area between the building and the neighbors; he didn't like just a rowoftrees in an institutional setting. Discussion followed, and Councilmember Pittis spoke as a proponent of variety in plantings, color, texture, and the like, with the intention of softening the wall and height of the building. Attorney Knutson suggested an addition to Condition No. 7: "Alternatively, the applicant and the appellant are encouraged to agree to a landscaping plan that would feature a variety of types and heights of trees and shrubs." He was asked if the condition should include the reason for this addition, and he indicated there should be a written finding in that regard. Attorney Knutson advised the Council that staffwould need to return with the revised conditions and findings for approval at the next Council meeting. Mayor Headrick summarized that there was agreement on groundwater with an engineering study as part of the application for Clearing and Grading (Condition No. 4), the condition on landscaping (Condition No. 7), a 60-foot setback as proposed, to include redesign and an altered height. Councilmember Pittis moved to approve the amended conditions as set forth by the Mayor. Councilmember Rogers seconded the motion, which carried unanimously. ADJOURNMENT: The meeting was adjourned at 6:50 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 72 Date: 2/10~04 ~'~"~'~ City of Port Angeles ~ City Council Expenditure Report '~ From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount AETHER SYSTEMS INC FireRMS Enterprise-2004 001-0000-237.00-00 -68.72 FireRMS Enterprise-2004 001-0000-237.00-00 -68.72 FireRMS Enterprise-2004 001-0000-237.00-00 -68.72 FireRMS CAD Interface 001-0000-237.00-00 -86.10 AIR COMPRESSOR PRODUCTS Compressor,valves,element 001-0000-237.00-00 -82.07 CLALLAM ONTY TREASURER CVCA Remittance-December 001-0000-229.40-00 281.55 QUILL CORPORATION CALCULATOR AND INK ROLLER 001-0000-237.00-00 -6.51 Video tape cassettes 001-0000-237.00-00 -2.35 Cartridges,photo paper 001-0000-237.00-00 -39.11 Audio tape 001-0000-237.00-00 -32.72 Audio tape 001-0000-237.00-00 26.18 Office supplies 001-0000-237.00-00 -6.39 SIRCHIE FINGERPRINT LAB INC Fingerprint ink rollers 001-0000-237.00-00 -8.27 WA STATE PATROL - WASIS Criminal history-Riggins 001-0000-229.50-00 24.00 Criminal history-Hanson 001-0000-229.50-00 24.00 Crim history-Himmelberger 001-0000-229.50-00 24.00 Criminal history-Miller 001-0000-229.50-00 24.00 Criminal history-Ross 001-0000-229.50-00 24.00 WASHINGTON STATE TREASURER District Ct Revenue-Dec 001-0000-229.10-00 112.50 District Ct Revenue-Dec 001-0000-229.30-00 12,800.13 Division Total: $12,870.68 Department Total: $'12,870.68 HARBOR CAFE R.E. COMMITTEE FOOD 001-1160-511.31-01 35.49 SAFEWAY INC Council refreshments 001-1160-511.31-01 39.34 Legislative Mayor & Council Division Total: $74.83 Legislative Department Total: $74.83 AT&T BUSINESS SERVICE 01-13 a/c 0172134468001 001-1210-513.42-10 74.51 QWEST 01-14 a/c 3604570411199 001-1210-513.42-10 92.63 City Manager Department City Manager Office Division Total: $167.14 CLINICARE OF PORT ANGELES INC Medical tests-Gustafson 001-1220-516.41-31 75.00 Medical tests-Morse 001-1220-516.41-31 120.00 FEDERAL EXPRESS CORP Shipping chgs-January 001-1220-516.31-01 6.40 PORT ANGELES CITY TREASURER Interview Bd lunch-Coons 001-1220-516.43-10 24.10 QWEST 01-14 a/c 3604570411199 001-1220-516.42-10 92.63 SUMMIT LAW GROUP PLLC Prof svcs pe 12-31 001-1220-516.41-50 3,965.00 WAPELRA 2004 Member Dues 001-1220-516.49-01 200.00 City Manager Department Human Resources Division Total: $4,483.'13 OLYMPIC REGION MUNICIPAL CLERK BECKY UPTON 2004 ORMCA DU 001-1230-514.49-01 50.00 QWEST 01-14 a/c 3604570411199 001-1230-514.42-10 46.31 City Manager Department City Clerk Division Total: $96.31 City Manager Department Department Total: $4,746.58 PUGET SOUND FINANCE OFFICERS ASSi' 2004 DUES-ZIOMKOWSKI 001-2010-514.49-01 40.00 ~~1~ Page I Date: 2/10/04 City of Port Angeles City Council Expenditure Report From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount QUILL CORPORATION CALCULATOR AND INK ROLLER 001-2010-514.31-01 42.93 QWEST 01-14 a/c 3604570411199 001-2010-514.42-10 92.63 WFOA (WA FINANCE OFFCRS ASSN) 2004 Dues-Ziomkowski 001-2010-514.49-01 50.00 Finance Department Finance Administration Division Total: $225.56 COSTCO CREDIT CARD PMTS Computer monitors 001-2023-514.31-60 1,265.91 QWEST 01-14 a/c 3604570411199 001-2023-514.42-10 115.78 SUNGARD HTE INC Web Training-1099's 001-2023-514.43-10 70.00 Web Training-WF Codes,FPO 001-2023-514.43-10 87.50 WFOA (WA FINANCE OFFORS ASSN) MEMBERSHIP-KUCHIK 001-2023-514.49-01 50.00 Finance Department Accounting Division Total: $1,589.19 CAPTAIN T'S Hats,emblems 001-2025-514.31-01 119.29 Shirts,emblems 001-2025-514.31-01 51.94 DATABAR INCORPORATED CYCLE 6-10 1/15/04 001-2025-514.41-50 1,835.75 CYCLES 11-15 1/22/04 001-2025-514.41-50 1,318.12 QUILL CORPORATION CALCULATOR AND INK ROLLER 001-2025-514.31-01 42.92 QWEST 01-14 a/c 3604570411199 001-2025-514.42-10 277.88 Finance Department Customer Service Division Total: $3,645.90 COSTCO CREDIT CARD PMTS Shredder bags 001-2080-514.31-01 16.22 DIVERSIFIED RESOURCE CENTER MAIL ROOM - JAN 001-2080-514.41-50 814.00 SAVIN CORPORATION Copies 001-2080-514.45-30 1,604.19 Finance Department Reprographics Division Total: $2,434.41 Finance Department Department Total: $7,895.06 GREAT AMERICAN LEASING CORP COPIER LEASE-JAN 001-3010-515.45-30 83.28 QWEST 01-14 a/c 3604570411199 001-3010-515.42-10 162.09 Attorney Attorney Office Division Total: $245.37 CLALLAM CNTY DEPT OF HEALTH Inmate medical chgs-Dec 001-3012-597.50-99 1,734.87 Attorney Jail Contributions Division Total: $1,734.87 CLALLAM JEFFERSON PUBLIC DFNDR Public Defender fees-Feb 001-3021-515.41-50 2,750.00 GREAT AMERICAN LEASING CORP COPIER LEASE-JAN 001-3021-515.45-30 194.32 XEROX CORPORATION Excess copies-December 001-3021-515.45-30 0.21 Attorney Prosecution Division Total'. $2,944.53 Attorney Department Total: $4,924.77 ASM SIGNS Road Banner 001-4010-558.31-01 410.57 QUILL CORPORATION Audio tape 001-4010-558.31-01 431.72 Audio tape 001-4010-558.31-01 -345.38 QWEST 01-14 a/c 3604570411199 001-4010-558.42-10 92.63 Community Developmt Dept Planning Division Total: $589.54 AT&T WIRELESS (DIGITAL) 01-27 a/c 0033802563 001-4020-524.42-10 45.17 GREAT AMERICAN LEASING CORP COPIER LEASE-JAN 001-4020-524.45-30 172.86 PORT ANGELES CITY TREASURER NPBA Dinner-Vess 001-4020-524.31-01 18.00 Community Developmt Dept Building Division Total: $236.03 Community Developmt Dept Department Total: $825.57 -~7=4Page 2 Date: 2/10/04 4,,.  City of Port Angeles City Council Expenditure Report '~.,.~ From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount GLOBALSTAR USA 01-16 a/c 1.10012928 001-5010-521.42-10 39.91 PORT ANGELES POLICE DEPARTMENT Shadow box 001-5010-521.31-01 18.97 QWEST 01-14 a/c 3604570411199 001-5010-521.42-10 162.09 WA ASSN OF SHERIFFS & POLICE 2004 Dues-Riepe 000443 001-5010-521.49-01 305.00 2004 Dues-Gallagher 00792 001-5010-521.49-01 75.00 Police Department Administration Division Total: $600.97 AT&T WIRELESS 12-27 a/c 49945520 001-5021-521.42-10 31.70 01-27 a/c 49945520 001-5021-521.42-10 63.36 01-27 a/c 49635824 001-5021-521.42-10 73.80 01-27 a/c 49947112 001-5021-521.42-10 39.27 BLUMENTHAL UNIFORMS & EQUIP Clothing allowance-Morse 001-5021-521.20-80 558.42 DAY WIRELESS SYSTEMS Calibrate radar unit 001-5021-521.48-10 81.16 JPMORGANC HASE Renew AS LET-Swayze 001-5021-521.49-01 45.00 ERICK ZAPPEY Clothing allowance 001-5021-521.20-80 270.74 PACVSA 2004 Member-Winfield 001-5021-521.49-01 60,00 PORT ANGELES POLICE DEPARTMENT CD read/write disks 001-5021-521.31-01 21.63 Postage 001-5021-521.42-10 22.36 QUILL CORPORATION Office supplies 001-5021-521.31-01 38.93 QWEST 01-14 a/c 3604570411199 001-5021-521.42-10 29.98 SAFEWAY INC Film 001-5021-521.41-50 16.94 Police Department Investigation Division Total: $1,353.29 BLUMENTHAL UNIFORMS & EQUIP Clothing allowance-Baerts 001-5022-521.20-80 220.21 Clothing allowance-Morse 001-5022-521.20-80 173.05 Clothing allowance-Morse 001-5022-521.20-80 141.22 Flashlight,charger-Arand 001-5022-521.20-80 119.63 Boots-Viada 001-5022-521.20-80 76.11 DAY WIRELESS SYSTEMS Calibrate radar unit 001-5022-521.48-10 81.16 Calibrate radar unit 001-5022-521.48-10 81.16 Calibrate radar unit 001-5022-521.48-10 81.16 Calibrate radar unit 001-5022-521.48-10 81.16 Calibrate radar unit 001-5022-521.48-10 81.16 Calibrate radar unit 001-5022-521.48-10 81.16 Calibrate radar unit 001-5022-521.48-10 81.16 Calibrate radar unit 001-5022-521,48-10 81.16 Calibrate radar unit 001-5022-521.48-10 81.16 ERIC KOVATCH Clothing allowance 001-5022-521.20-80 75.95 PORT ANGELES POLICE DEPARTMENT Resole shoes 001-5022-521.20-80 45.44 S u pplies 001-5022-521.31-01 49.34 Postage 001-5022-521.42-10 49.69 QUILL CORPORATION Video tape cassettes 001-5022-521.31-01 30.95 Toner cartridges 001-5022-521.31-01 428.43 SAFEWAY INC Film 001-5022-521.49-90 3.64 ~~~-~Page 3  City of Port Angeles Date: 2/10/04 City Council Expenditure Report '~+~ From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount VERIZON WIRELESS 01-15 a/c 26421103600001 001-5022-521.42-10 132.86 Police Department Patrol Division Total: $2,276.96 AT&T WIRELESS 01-27 a/c 49945710 001-5026-521.42-10 8.64 SIRCHIE FINGERPRINT LAB INC Fingerprint ink rollers 001-5026-521.31-01 109.03 Police Department Reserves & Volunteers Division Total: $117.67 LEIRA 2004 Dues-LR,LW,VM 001-5029-521.49-01 90.00 Spring Conf-Morgan 001-5029-521.49-01 170.00 QUILL CORPORATION Cartridges,photo paper 001-5029-521.31-01 87.59 Office supplies 001-5029-521.31-01 45.31 QWEST 01-20 a/c 206Z200017790 001-5029-521.42 - 10 261.45 01-14 a/c 3604570411199 001-5029-521.42-10 115.78 Police Department Records Division Total: $770.13 Police Department Department Total: $5,119.02 GREATAMERICAN LEASING CORP COPIER LEASE-JAN 001-6010-522.45-30 212.63 PORT ANGELES FIRE DEPARTMENT Reimb petty cash 001-6010-522.31-01 56.64 QWEST 01-14 a/c 3604570411199 001-6010-522.42-10 115.78 XEROX CORPORATION Excess copies-Decem ber 001-6010-522.45-30 1.61 Fire Department Administration Division Total: $386.66 ADVANCED TRAVEL Hazmat training-Sekac 001-6020-522.43-10 36.00 CAPTAIN 'PS Clothing 001-6020-522.20-80 776.88 DARLEY & CO, W S Plug N Dike 001-6020-522.31-01 119.30 Rescue saw 001-6020-522.31-01 1,535.20 QWEST 01-14 a/c 3604570411199 001-6020-522.42-10 69.47 VERIZON WIRELESS 01-15 a/c 66421143200001 001-6020-522.42-10 2.28 01-15 a/c 66424372000001 001-6020-522.42-10 10.24 Fire Department Fire Supression Division Total: $2,549.37 ACORDIA NORTHWEST INC Grp Accident DCC6445068d 001-6021-522.49-01 799.42 LIGHTHOUSE UNIFORM Trousers,accessories 001-6021-522.31-11 612.27 Fire Department Fire Volunteers Division Total: $1,4'11.69 ADVANCED TRAVEL EMS Conf-Patterson 001-6025-526.43-10 439.38 CAPTAIN 'PS Clothing 001-6025-526.20-80 273.20 CLALLAM CNTY EMS Medic I Advisory-February 001-6025-526.41-50 600.00 FAMILY SHOE STORE Clothing allowance-Sundin 001-6025-526.20-80 108.15 MOROZ, JAMES Teach First Aid 01-27 001-6025-526.31-08 240.00 PORT ANGELES FIRE DEPARTMENT Reimb petty cash 001-6025-526.31-13 6.63 QWEST 01-14 a/c 3604570411199 001-6025-526.42-10 23.16 SYSTEMS DESIGN Ambulance billing svcs 001-6025-526.41-50 2,906.42 VERIZON WIRELESS 01-15 a/c 26439572400001 001-6025-526.42-10 10.97 ZOLL MEDICAL CORPORATION Carry case,charger-Defib 001-6025-594.64-10 1,931.06 Fire Department Medic I Division Total: $6,538.97 QWEST 01-14 a/c 3604570411199 001-6030-522.42-10 23.16 Fire Department Fire Prevention Division Total: $23.16 CAPTAIN -PS Clothing 001-6040-522.20-80 75.74 -~~7~ Page 4 Date: 2/10/04  City of Port Angeles City Council Expenditure Report "~" From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount Fire Department Fire Training Division Total: $75.74 GLOBALSTAR USA 01-16 a/c 1.10012919 001-6060-525.42-10 39.91 PORT ANGELES CITY TREASURER Supplies-Wheeler 001-6060-525.31-01 85.21 Fire Department Emergency Management Division Total: $125.12 Fire Department Department Total: $11,110.71 AT&T WIRELESS 01-27 a/c 48966287 001-7010-532.42-10 7.33 CAPTAIN T'S Shirts,emblems 001-7010-532.31-01 113.61 GREAT AMERICAN LEASING CORP COPIER LEASE-JAN 001-7010-532.45-30 64.90 PERS Excess Comp-Johnson 001-7010-532.20-30 33,855.95 PORT ANGELES CITY TREASURER Supplies-Rinehart 001-7010-532.31-01 39.60 QWEST 01-14 a/c 3604570411199 001-7010-532.42-10 648.32 Public Works-Gert Fnd Administration Division Total: $34,729.71 Public Works-Gen Fnd Department Total: $34,729.71 LARSON GLASS TECHNOLOGY INC Windshield repair 001-8010-574.41-50 48.69 QWEST 01-14 a/c 3604570411199 001-8010-574.42-10 69.47 RICOH BUSINESS SYSTEMS COPIER LEASE-JAN 001-8010-574.45-30 256.25 Parks & Recreation Administration Division Total: $374.41 QWEST 01-14 a/c 3604570411199 001-8011-574.42-10 46.31 STRAIT MUSIC MICROPHONES 001-8011-574.31-01 108.20 MICROPHONE CORDS 001-8011-574.31-01 37.81 Parks & Recreation Recreation Division Total: $192.32 GREAT AMERICAN LEASING CORP COPIER LEASE-JAN 001-8012-555.45-30 171.24 QWEST 01-02 a/c 3604171942413 001-8012-555.42-10 47.65 01-05 a/c 3604524285819 001-8012-555.42-10 126.92 01-14 a/c 3604570411199 001-8012-555.42-10 69.47 01-14 a/c 3604577004947 001-8012-555.42-10 47.43 XEROX CORPORATION Excess copies-December 001-8012-555.45-30 84.52 Parks & Recreation Senior Center Division Total: $547.23 PA'FrY REIFENSTAHL CD Player-Aerobics 001-8020-576.31-01 86.55 NORTHWEST SWIM SHOP Stop watches 001-8020-576.31-01 75.55 Swim gear inventory 001-8020-576.34-01 826.00 PORT ANGELES CITY TREASURER Rfd Lifeguard classes 001-8020-347.30-13 200.00 PRECISION DYNAMICS CORP Wrist bands 001-8020-576.31-01 52.87 QWEST 01 - 14 a/c 3604579958503 001-8020-576.42-10 56.92 01-14 a/c 3604570241950 001-8020-576.42-10 40.58 01-14 a/c 3604570411199 001-8020-576.42-10 23.16 ZEE MEDICAL SERVICE CO First Aid supplies 001-8020-576.31-01 35.27 Parks & Recreation William Shore Pool Division Total: $1,396.90 AWC-ASSN OF WASHINGTON CITIES Drug/Alcohol Testing 2004 001-8050-536.49-90 45.00 MA~-DHEWS INTERNATIONAL CEMETERY MARKERS 001-8050-536.34-01 74.00 Cindy Kochanek MOUSE FOR CEMETERY 001-8050-536.31-01 37.86 QWEST 01-14 a/c 3604570411199 001-8050-536.42-10 23.16 ~Page 5 ..~%, Date: 2/10/04 .4 .~ City of Port Angeles  City Council Expenditure Report From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount SUNGARD HTE INC Web Training-WF Codes 001-8050-536.43-10 52.50 XEROX CORPORATION DC420AC2 lease-December 001-8050-536.45-30 77.76 Parks & Recreation Ocean View Cemetery Division Total: $310.28 AWC-ASSN OF WASHINGTON CITIES Drug/Alcohol Testing 2004 001-8080-576.49-90 270.00 BLUE MOUNTAIN TREE SERVICE INC Tree trimming,removal 001-8080-576.49-90 5,410.00 CED/CONSOLIDATED ELEC DIST INC HAND TOOLS ,POW&NON POWEF001-8080-576.31-20 35.69 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 5.84 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 87.09 HAND TOOLS ,POW&NON POWEF001-8080-576.31-20 12.96 PORTLAND BOLT & MFG CO INC FASTENERS, FASTENING DEVS 001-8080-576.31-20 258.80 FASTENERS, FASTENING DEVS 001-8080-576.31-20 -19.62 QWEST 01-14 a/c 3604570411199 001-8080-576.42-10 23.16 01-14 A/C 3604572807724 001-8080-576.42-10 37.87 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 12.41 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 94.51 PIPE AND TUBING 001-8080-576.31-20 7.23 WASHINGTON (UNEMP), STATE OF 4th Qtr - 2003 001-8080-576.20-60 12,153.85 XEROX CORPORATION DC420AC2 lease-December 001-8080-576.45-30 77.76 Parks & Recreation Park Facilities Division Total'. $18,467.55 Parks & Recreation Department Total: $21,288.69 AIR COMPRESSOR PRODUCTS Compressor,valves, element 001-8130-518.31-20 1,082.85 FAMILIAN NORTHWEST INC #3206 Flush valve fitting 001-8130-518.31-20 20.40 GRAINGER EQUIP MAINT & REPAIR SERV 001-8130-518.31-20 156.13 ORKIN EXTERMINATING COMPANY INC POISONS:AGRICUL & INDUSTR 001-8130-518.41-50 54.10 UNITED RENTALS NORTHWEST INC Scissor,safety harness 001-8130-518.41-50 1,263.31 XEROX CORPORATION DC420AC2 lease-December 001-8130-518.45-30 77.75 Parks & Rec-Maintenance Custodial/Janitorial Svcs Division Totah $2,654.54 Parks & Rec-Maintenance Department Total: $2,654.54 General Fund Fund Total: $106,240.16 BREWER, DAVID Contract svcs-February 101-1430-557.49-90 100.00 Convention Center Convention Center Division Total: $100.00 Convention Center Department Total: $100.00 Convention Center Fund Fund Total: AWC-ASSN OF WASHINGTON CITIES Drug/Alcohol Testing 2004 102-7230-542.43-10 380.00 DUSTBUSTERS INC ROAD/HVVY MAT NONASPHALTIC 102-7230-542.31-20 3,085.04 ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 2.86 ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 3,285.37 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 174.25 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 102-7230-542.31-20 22.72 LAUNDRY/DRY CLEANING SERV 102-7230-542.31-20 22.72 QWEST 01-14 a/c 3604570411199 102-7230-542.42-10 69.47 RAINBOW SWEEPERS PW CONSTRUCTION & RELATED 102-7230-542.31-20 515.03 ~8= Page 6  Date: 2/10/04 % City of Port Angeles City Council Expenditure Report '~" From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount VERIZON WIRELESS 01-15 a/c 76426408900001 102-7230-542.42-10 3.70 Public Works-Street Street Division Total: $7,561.16 Public Works-Street Department Total: $7,561.16 Street Fund Fund Total: $7,561.16 PORTOF PORT ANGELES PANICTORIA PARKING DUE 103-0000-213.10-80 6,276.38 Division Total: $6,276.38 Department Total: $6,276.38 PORT ANGELES BUSINESS ASSN Member Dues 2004 103-1511-558.49-01 40.00 PORT ANGELES CITY TREASURER PABA Business meal-Smith 103-1511-558.43-10 9.87 QWEST 01-14 a/c 3604570411199 103-1511-558.42-10 23.16 Economic Development Economic Development Division Total: $73.03 Economic Development Department Total: $73.03 Economic Development Fund Total: $6,349.41 AETHER SYSTEMS INC FireRMS Enterprise-2004 107-5160-528.48-10 906.72 FireRMS Enterprise-2004 107-5160-528.48-10 906.72 FireRMS Enterprise-2004 107-5160-528.48-10 906.72 FireRMS CAD Interface 107-5160-528.48-10 1,136.10 APCO ASSN OF PUBLIC SAFETY 2004 Dues German 223110 107-5160-528.49-01 60.00 CENTURYTEL 01-06 afc 360-645-2653 107-5160-528.42-11 83.84 01-06 a/c 360-374-2231 107-5160-528.42-11 101.84 01-06 a/c 360-080-0120 107-5160-528.42-11 255.49 GLOBALSTAR USA 01-16 a/c 1.10012959 107-5160-528.42-10 39.91 MARATHON COMMUNICATIONS INC 01-20 a/c BWA0012014 107-5160-528.42-11 21.70 NEW WORLD SYSTEMS Zetron TDD Interface 107-5160-528.48-10 2,337.12 QWEST 01-14 a/c 3604570411199 107-5160-528.42-10 393.66 01-02 a/c 360z020380301 107-5160-528.42-11 7,352.55 SKINNER & ASSOCIATES, BRUCE Prof svcs pe 01-30 107-5160-528.41-50 506.25 WASHINGTON (UNEMP), STATE OF 4th Qtr - 2003 107-5160-528.20-60 1,770.73 Pencom Pencom Division Total: $16,779,35 Pencom Department Total: $16,779.35 Pencom Fund Fund Total: $16,779.35 CLALLAM CNTY ECONOMIC DEV CNCL Airfare CERB mtg-Smith 150-1580-558.41-50 171.00 RAVENHURST DEVELOPMENT INC PA Parking pe 12-05-03 150-1580-558.41-50 2,325.00 Economic Development Elec Util Rural Econ Dev Division Total: $2,496.00 Economic Development Department Total: $2,496.00 Elec/Util Rural Econ Dev Fund Total: $2,496.013 ABREU, JOHN Officiate 'D' BB League 174-8221-574.41-50 460.00 DEFRANG, FRED W Officiate 'D' BB League 174-8221-574.41-50 160.00 DILLS, KARLA I Officiate Co-ED VB League 174-8221-574.41-50 120.00 HERT, RICHARD F Officiate 'D' BB League 174-8221-574.41-50 280.00 KETCHUM III, JOHN W Officiate 'D' BB League 174-8221-574.41-50 80.00 ~Page 7 City of Port Angeles Date: 2/10/04 City Council Expenditure Report .'~,.~' From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount MASON, ROBERT P Officiate 'D' BB League 174-8221-574.41-50 120.00 ROONEY, RANDY L Officiate 'D' BB League 174-8221-574.41-50 280.00 Recreation Activities Sports Programs Division Total: $1,500.00 CAPTAIN T'S MLK TOURNEY T'S 174-8222-574.31-01 653.53 CORNELL, CHRISTOPHER S Officiate MLK BB Tourney 174-8222-574.41-50 100.00 PORT ANGELES CITY TREASURER BB Officials meals-BP 174-8222-574.31-01 66.30 PORT ANGELES SCHOOL DISTRICT Custodial-Holiday Hoops 174-8222-574.41-50 174.08 SPORTS ETC MAGAZINE NW Games Display Ad 174-8222-574.44-10 300.00 Recreation Activities Special Events Division Total: $1,293,91 AT&T WIRELESS (DIGITAL) 01-27 a/c 0038436241 174-8224-574.42-10 31.23 JOHNSON, JEFF CARTOONIST PAYMT 174-8224-574.41-50 258.75 OLYMPIC SKATE CENTER 1/30 KID PROGRAM 174-8224-574.31-01 59.00 Recreation Activities Youth/Family Programs Division Total: $348.98 Recreation Activities Department Total: $3,142.89 Park & Recreation Fund Fund Total: $3,142.89 WASHINGTON STATE TREASURER 10% Drug Forfeitures 182-5423-369.90-00 700.07 Drug Task Force Drug Task Force Division Total: $700.07 Drug Task Force Department Total: $700.07 Drug Task Force Fund Total: $700.07 ECHELON ENGINEERING INC City Pier Inspection 310-7919-594.41-50 15,000.00 Capital Projects-Pub Wks GF-Pub Wks Projects Division Total: $15,000.00 CLALLAM CNTY ROAD DEPT City Bridge Inspections 310-7930-595.41-50 1,223.96 FRONTIER BANK Escrow 71730033828-Primo 310-7930-595.65-10 10,693.51 Capital Projects-Pub Wks GF-Street Projects Division Total: $11,917.47 WASHINGTON (DOT), STATE OF Review Project Drawings 310-7965-595.41-50 337.64 Capital Projects-Pub Wks ST-Multi-Modal Transp Ctr Division Total: $337.64 Capital Projects-Pub Wks Department Total: $27,255.11 WAYNE'S NURSERY NURSERY STOCK & SUPPLIES 310-8981-594.31-01 819.61 Capital Proj-Parks & Rec GF/Francis St Pks Imprvmt Division Total: $819.61 Capital Proj-Parks & Rec Department Total: $819.6'1 Capital Improvement Fund Total: $28,074.72 SUNGARD HTE INC Project Mgt Discussions 325-2911-594.64-10 125.00 Capital Projects-Finance Finance System Division Total: $125.00 Capital Projects-Finance Department Total: $125.00 Finance System Fund Total: $125.00 CLALLAM CNTY HISTORICAL SOCIETY Reimb Exhibit Design 327-7931-594.41-50 6,880.00 FEDERAL EXPRESS CORP Shipping chgs-January 327-7931-594.42-10 24.50 Capital Projects-Pub Wks GF-Carnegie Restoration Division Total: $6,904.50 Capital Projects-Pub Wks Department Total: $6,904.50 GF - Carnegie Library Fnd Fund Total: $6,904.5{3 PORT ANGELES CITY TREASURER Supplies-Rinehart 328-7950-595.31-01 23.85 Capital Projects-Pub Wks 8th St Bridge Reconst Division Total: $23.85 ~Page 8. Date: 2/10~04  City of Port Angeles City Council Expenditure Report '~-' From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount Capital Projects-Pub Wks Department Total: $23.85 8th St Bridge Reconstr Fund Total: $23.85 ELSTER ELECTRICITY LLC CONSTRUCTION SERVICES,HEA 401-0000-237.00-00 -8.20 BERLIN, STEVEN MANUAL CHECK 401-0000-122.10-99 35.64 BYRNES, MYLES UB CR REFUND-FINALS 401-0000-122.10-99 97.75 COLDWELL BANKER MANUAL CHECK 401-0000-122.10-99 39.47 DUKES, LUCY MANUAL CHECK 401-0000-122.10-99 155.10 GRAY, JOYCE MANUAL DEPOSIT REFUND 401-0000-122.10-99 125.00 KAPETAN, TONY K MANUAL CHECK 401-0000-122.10-99 495.39 KARR, DOUGLAS UB CR REFUND-FINALS 401-0000-122.10-99 71.22 PARTCH, JOHN MANUAL CHECK 401-0000-122.10-99 101.04 PHILLIPS, MICHAEL A MANUAL CHECK 401-0000-122.10-99 34.50 RHINE, AUDREY UB CR REFUND-FINALS 401-0000-122.10-99 149.29 WILLIAMS, AMBER UB CR REFUND-FINALS 401-0000-122.10-99 92.62 NATL FIRE PROTECTION ASSN BOOK/FAST FINDER INDEX 02 401-0000-237.00-00 -3.89 POWER MEASUREMENT LTD ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -32.80 QUILL CORPORATION HAND TOOLS ,POW&NON POWEF401-0000-237.00-00 -4.18 OFFICE SUPPLIES, GENERAL 401-0000-237.00-00 -0.35 SUPPLEMENTAL SERVICES INC BARRELS, DRUMS, KEGS, CTN 401-0000-237.00-00 -14.28 Division Total: $1,333.32 Department Total: $1,333.32 ADVANCED TRAVEL WPAG mtg-McLain 401-7120-533.43-10 57.50 Public Works-Electric Power Resource Mgmt Division Total: $57.50 ADVANCED TRAVEL Relay Test Dallas-I reland 401-7180-533.43-10 123.25 US Traffic Corp-Oman 401-7180-533.43-10 64.00 AT&T WIRELESS 01-05 a/c 49335938 401-7180-533.42-10 18.32 AWC-ASSN OF WASHINGTON CITIES Drug/Alcohol Testing 2004 401-7180-533.43-10 515.00 BROTHERS PLUMBING INC HOSES, ALL KINDS 401-7180-533.48-10 31.92 PIPE FITTINGS 401-7180-533.48-10 2.77 TAPE(NOT DP,SOUND,VIDEO) 401-7180-533.48-10 1.08 BUILDING MAINT&REPAIR SER 401-7180-533.48-10 155.27 BUSINESS ANSWERPHONE SERVICE FEBRUARY SVC 401-7180-533.42-10 160.00 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL CABLES & WIRES 401-7180-533.31-20 243.45 ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-20 34.16 AIR CONDITIONING & HEATNG 401-7180-533,31-20 125.37 ELECTRICAL CABLES & WIRES 401-7180-533.31-20 61.31 ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-20 63.70 FASTENERS, FASTENING DEVS 401-7180-533.31-20 13.88 ELSTER ELECTRICITY LLC CONSTRUCTION SERVICES,HEA 401-7180-533.48-10 108.20 FEDERAL EXPRESS CORP Shipping chgs-January 401-7180-533.42-10 7.95 GREAT AMERICAN LEASING CORP COPIER LEASE-JAN 401-7180-533.45-30 186.32 JACO ANALYTICAL LABORATORY INC MISC PROFESSIONAL SERVICE 401-7180-533.48-10 90.00 ~ Page 9 Date: 2/10/04  City of Port Angeles City Council Expenditure Report ~~ From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount M & P GARAGE DOORS BUILDER'S SUPPLIES 401-7180-533.31-20 151.48 DAVE IRELAND Reimb mileage pe 01-27 401-7180-533.43-10 76.68 NATL FIRE PROTECTION ASSN BOOK/FAST FINDER INDEX 02 401-7180-533.31-20 51.34 NORTHWEST PUBLIC POWER ASSN DECEMBER SAFETY TRAINING 401-7180-533.41-50 1,592.76 OLYMPIC LAUNDRY&, DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 19.02 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 19.02 POWER MEASUREMENT LTD ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 432.80 PUD #1 OF CLALLAM COUNTY 01-15 Golf Course Rd 401-7180-533.33-50 19.08 01-21 Lauridsen Blvd & L 401-7180-533.33-50 22.51 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 36.75 OFFICE SUPPLY,INKS,LEADS 401-7180-533.31-01 5,40 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 4.54 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 77.85 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 -5.90 HAND TOOLS ,POW&NON POWEF401-7180-533.31-20 12.97 QWEST 01-14 a/c 3604570411199 401-7180-533.42-10 324.19 01-02 a/c 3604178095336 401-7180-533.42-10 40.03 RADIOSHACK RADIO & TELECOMMUNICATION 401-7180-533.31-01 64.91 ROHLINGER ENTERPRISES INC CLOTHING & APPAREL 401-7180-533.48-10 31.17 SUPPLEMENTAL SERVICES INC BARRELS, DRUMS, KEGS, CTN 401-7180-533.48-10 188.37 TSM COMPANY EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 308.81 UNITED RENTALS NORTHWEST INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 147.10 VERIZON WIRELESS 01-15 A/C 56453528700001 401-7180-533.42-10 36.42 WASHINGTON (UNEMP), STATE OF 4th Qtr - 2003 401-7180-533.20-60 5,151.38 ZEE MEDICAL SERVICE CO FIRST AID & SAFETY EQUIP. 401-7180-533.31-01 38.95 Public Works-Electric Electric Operations Division Total: $10,853.58 QWEST 01 - 14 a/c 3604574717777 401-7188-594.42 - 10 40.54 Public Works-Electric Electric Projects Division Total: $40.54 Public Works-Electric Department Total: $10,951.62 Electric Utility Fund Fund Total: $12,284.94 AT&T BUSINESS SERVICE 01-15 a/c 0584912554001 402-7380-534.47-10 38.78 AWC-ASSN OF WASHINGTON CITIES Drug/Alcohol Testing 2004 402-7380-534.43-10 380.00 BRANOM INSTRUMENT COMPANY SUPPLIES 402-7380-534.34-02 282.85 FAMILIAN NORTHWEST INC #3206 Remote meter reader 402-7380-534.31-20 173.48 FEDERAL EXPRESS CORP Shipping chgs-January 402-7380-534.42-10 11.55 GRCC/WW WOW WORKSHOP-WETRC 402-7380-534.43-10 130.00 B. BEVERFORD WOW WORKSHOI402-7380-534.43-10 130,00 JCl-JONES CHEMICALS INC SUPPLIES 402-7380-534.31-05 1,118.56 PUD #1 OF CLALLAM COUNTY 01-22 Crown Z Water Rd 402-7380-534.47-10 19.53 QWEST 01-14 a/c 3604570411199 402-7380-534.42-10 23.16 01-10 a/c Z100240955 402-7380-534.47-10 508.37 S & B INC COMPUTER HARDWARE&PERIPH402-7380-594.64-10 8,088.20 ~Page 10  City of Port Angeles Date: 2/10/04 City Council Expenditure Report ~~ From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount s & B INC... CONSULTING SERVICES 402-7380-594.64-10 2,489.34 SUNGARD HTE INC Web Training~FPO's 402-7380-534.43-10 35.00 VERIZON WIRELESS 01-15 a/c 26421490800001 402-7380-534.42-10 43.51 01 - 15 a/c 26421490800002 402 -7380-534.42 - 10 36.48 WASHINGTON (DIS), STATE OF RENTAL/LEASE EQUIPMENT 402-7380-534.31-60 150.57 Public Works-Water Water Division Total: $13,659.38 Public Works-Water Department Total: $13,659.38 Water Fund Fund Total: $13,659,38 ADS EQUIPMENT INC SUPPLIES 403-7480-535.31-20 357.68 ADVANCED TRAVEL Olympic Section Operators 403-7480-535.43-10 48.75 ANGELES ELECTRIC INC Install Blower #2 403-7480-535.48-10 1,538.07 AWC-ASSN OF WASHINGTON CITIES Drug/Alcohol Testing 2004 403-7480-535.43-10 290.00 DELHUR INDUSTRIES INC SUPPLIES 403-7480-535.41-50 59.13 ENVIRONMENTAL&ECOLOGICAL 403-7480-535.41-50 122.16 EQUIP MAINT & REPAIR SERV 403-7480-535.41-50 222.60 SUPPLIES 403-7480-535.42-10 49.48 FERGUSON ENTERPRISES INC SUPPLIES 403-7480-535.31-20 195.68 SUPPLIES 403-7480-535.31-20 68.97 SUPPLIES 403-7480-535.35-01 137.93 SUPPLIES 403-7480-535.35-01 157.41 K & L SUPPLY INC SUPPLIES 403-7480-535.31-20 869.03 OLYMPIC SPRINGS INC COOLER RENTAL,WATER 403-7480-535.31-20 52.80 OLYMPIC STATIONERS INC BLANKET PURCHASE ORDER 403-7480-535.31-01 22.26 PORT ANGELES CITY TREASURER Safety lunch-Young 403-7480-535.43-10 33.03 QWEST 01-02 a/c 3604170190080 403-7480-535.42-10 44.86 01-16 a/c 206T138834702 403-7480-535.42-10 57.71 01-14 a/c 3604570411199 403-7480-535.42-10 46.31 RADIOSHACK LED supplies 403-7480-535.31-20 4.63 SIEMENS BLDG TECHNOLOGIES INC SUPPLIES 403-7480-535.31-20 322.08 VERIZON WIRELESS 01-15 a/c 76423363300001 403-7480-535.42-10 19.29 01-15 a/c 36469358100001 403-7480-535.42-10 12.29 Public Works-WW/Stormwtr Wastewater Division Total: $4,732.15 Public Works-WW/Stormwtr Department Total: $4,732.15 Wastewater Fund Fund Total: $4,732.1~ ADVANCED TRAVEL WORC mtg-McCabe 404-7580-537.43-10 80.25 Parametrix mtg-McCabe 404-7580-537.43-10 68.50 AWC-ASSN OF WASHINGTON CITIES Drug/Alcohol Testing 2004 404-7580-537.43-10 200.00 CAPTAINT'S SAFETY JACKET EMBROIDERY 404-7580-537.31-20 49.63 EMBROIDERY ON SAFETY JACK 404-7580-537.31-20 33.09 DEN-REE PRODUCTIONS JANUARY ADVERTISING 404-7580-537.44-10 250.00 DESIGN ONE INC Recyling supplies 404-7580-537.44-10 4,081.46 OLYMPIC LAUNDRY & DRY CLEANERS JANITORIAL SUPPLIES 404-7580-537.31-20 26.70 8~ Page 11 s~: Date: 2/10~04 City of Port Angeles City Council Expenditure Report From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount ORKIN EXTERMINATING COMPANY INC BUILDING MAINT&REPAIR SER 404-7580-537.48-10 86.56 QWEST 01-14 a/c 3604570411199 404-7580-537.42-10 115.78 SANDERSON SAFETY SUPPLY CO Parkas 404-7580-537.31-20 370.89 WASTE MANAGEMENT CURBSIDE RECYCLE CONTRACT 404-7580-537.41-50 44,022.55 Public Works-Solid Waste Solid Waste-Collections Division Total: $49,385.41 Public Works-Solid Waste Department Total: $49,385.41 Solid Waste-Collections Fund Total: $49,385.41 AIRPORT QUARRY ROAD/HWY MAT NONASPHALTIC 405-7585-537.31-20 1,412.01 ROAD/HWY MAT NONASPHALTIC 405-7585-537.31-20 1,119.87 AUTOMOTIVE ENVIRONMENTAL SVC USED ANTIFREEZE COLLECTIO 405-7585-537.48-10 200.00 AWC-ASSN OF WASHINGTON CITIES Drug/Alcohol Testing 2004 405-7585-537.43-10 155.00 ENGINEERED COMPOST SYSTEMS Compost Facility Operator 405-7585-537.41-50 1,077.28 NORTHWEST BUSINESS FINANCE LLC TIRE RECYCLING AT LANDFIL 405-7585-537.48-10 875.00 QWEST 01-05 a/c 3604522245145 405-7585-537.42-10 40.76 01-05 a/c 3604528100532 405-7585-537.42-10 40.54 Public Works-Solid Waste Solid Waste-Landfill Division Total: $4,920.46 Public Works-Solid Waste Department Total: $4,920.46 Solid Waste-Landfill Fund Total: $4,920.46 ALL WEATHER HEATING & COOLING City rebate-Flores 421-7121-533.49-86 2,240.00 City rebate-Corn/Sandison 421-7121-533.49-86 2,390.00 ELECTRIC SERVICE INC City rebate-MasonicTempie 421-7121-533.49-86 570.00 EVERWARM HEARTH & HOME INC City rebate-Snipe 421-7121-533.49-86 112.00 City rebate-Almaden 421-7121-533.49-86 352.00 GLASS SERVICES CO INC City rebate-DeRousie 421-7121-533.49-86 336.00 City rebate-Anderson 421-7121-533.49-86 764.00 City rebate-Brooke 421-7121-533.49-86 391.12 City rebate-Robins 421-7121-533.49-86 298.00 MATHEWS GLASS CO I NC City rebate-Clark 421-7121-533.49-86 820.32 City rebate-Walte rs 421-7121-533.49-86 248.04 City rebate-Manning 421-7121-533.49-86 192.00 City rebate-Cudd 421-7121-533.49-86 977.32 ALDEN Leos City rebate 421-7121-533.49-86 40.00 CLARENCE LUDSTRUM City rebate 421-7121-533.49-86 40.00 GERALD MORRIS City rebate 421-7121-533.49-86 50.00 JANET U MAYBERRY City rebate 421-7121-533.49-86 40.00 JON FRAZER City rebate 421-7121-533.49-86 100.00 PATRICIA MILLIREN City rebate 421-7121-533.49-86 50.00 PHILLIP COSTA City rebate 421-7121-533.49-86 40.00 ROGER WALZ City rebate 421-7121-533.49-86 40.00 SYLVIA CARROLL City rebate 421-7121-533.49-86 60.00 WILLIAM T BELL City rebate 421-7121-533.49-86 25.00 OLYMPIC SPRAY SERVICE City rebate-Yates 421-7121-533.49-86 188.40 ~t' Page 12 ~,~. Date: 2/10~04 '~ ~ City of Port Angeles  City Council Expenditure Report ' ~ From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount OLYMPIC SPRAY SERVICE... City rebate-Yates 421-7121-533.49-86 825.60 Public Works-Electric Conservation Loans Division Total: $11,189.80 Public Works-Electric Department Total: $11,189.80 Conservation Loans/Grants Fund Total: $11,189.8C ADVANCED TRAVEL Fluoridation mtg-Knutson 452-7388-594.43-10 53.70 Deliver materials~Knutson 452-7388-594.43-10 53.70 FEDERAL EXPRESS CORP Shipping chgs-January 452-7388-594.41-50 7.70 Public Works-Water Water Projects Division Total: $115.10 Public Works-Water Department Total: $115.10 Water Utility ClP Fund Total: $115.1 (] GEOTIVITY INC Prof svcs pe 12-31 453-7488-594.41-50 7,947.29 PARAMETRIX INC LF Eng svcs pe 01-02-04 453-7488-594.41-50 11,176.15 Public Works. WW/Stormwtr Wastewater Projects Division Total: $19,'123.44 Public Works-WW/Stormwtr Department Total: $19,123.44 WasteWater Utility CIP Fund Total: $19,123.44 PARAMETRIX INC LF Eng svcs pe 01-02-04 454-7588-594.41-50 18,708.89 LF Eng svcs pe 01-02-04 454-7588-594.41-50 2,782.48 LF Eng svcs pe 01-02-04 454-7588-594.41-50 245.38 Public Works-Solid Waste Solid Waste Coil Projects Division Total: $21,736.75 Public Works-Solid Waste Department Total: $21,736.75 Solid Waste Utility CIP Fund Total: $21,736.75 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -6.84 Division Total: -$6.84 Department Total: -$6.84 AWC-ASSN OF WASHINGTON CITIES Drug/Alcohol Testing 2004 501-7630-548.43-10 110.00 CED/CONSOLIDATED ELEC DIST INC Lamp fixture 501-7630-548.31-01 239.61 Lamps 501-7630-548.31-01 47.15 DENVER'S TIRE CO INC Parts 501-7630-548.34-02 2.43 Parts 501-7630-548.34-02 11.90 Labor 501-7630-548.34-02 45.45 Flat repair 501-7630-548.48-10 32.46 Switch,balance tires 501-7630-548.48-10 34.62 Switch,balance tires 501-7630-548.48-10 44.36 Switch,balance tires 501-7630-548.48-10 17.31 Switch,balance tires 501-7630-548.48-10 34.62 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 90.16 QWEST 01-14 a/c 3604570411199 501-7630-548.42-10 23.16 WASHINGTON (UNEMP), STATE OF 4th Qtr - 2003 501-7630-548.20-60 2,756.00 WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 41.77 Public Works-Equip Svcs Equipment Services Division Total: $3,531.00 Public Works-Equip Svcs Department Total: $3,531.00 ~Page 13 ¢,~ ~-_%~,~t,.. Date: 2/10~04 '~~' City of Port Angeles  City Council Expenditure Report From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount Equipment Services Fund Total: $3,524.16 ADVANCED TRAVEL Web Page Training-Pierce 502-2081-518.43-10 330.70 FASTBREAK INFORMATION TECHNOLOGDATA PROC SERV &SOFTWARE 502-2081-518.48-02 1,050.19 DATA PROC SERV &SOFTWARE 502-2081-518.48-10 721.35 QWEST O1-14 a/c 3604570411199 502-2081-518.42-10 69.47 Finance Department Information Technologies Division Torah $2,171.71 Finance Department Department Total: $2,171.71 Information Technology Fund Total: $2,171.71 AWC EMPLOYEE BENEFITS TRUST February 3rem~um 503-1631-517.46-30 116,759.20 February ~remlum 503-1631-517.46-30 1,810.67 February ~rem~um 503-1631-517.46-30 45.09 February ~rem~um 503-1631-517.46-30 36.74 February ~rem~um 503-1631-517.46-30 7,319.00 February ~rem~um 503-1631-517.46-32 1,250.72 February ~rem~um 503-1631-517.46-32 272.16 February ~rem~um 503-1631-517.46-35 3,218.80 BAILEY, JAMES A Reimb Medicare prem-Feb 503-1631-517.46-35 58.70 BALSER, FRED Reimb Medicare prem-Feb 503-1631-517.46-35 71.90 BISHOP, VIRGIL Reimb Medicare prem-Feb 503-1631-517.46-35 129.10 CAMERON, KENNETH Reimb Medicare prem-Feb 503-1631-517.46-35 91.90 CAMPORINI, RICHARD Reimb Medicare prem-Feb 503-1631-517.46-35 50.00 GLENN, LARRY Reimb Medicare prem-Feb 503-1631-517.46-35 58.70 Reimb Medicare prem-2003 503-1631-517.46-35 704.40 Reimb Medicare prem-Jan 503-1631-517.46-35 58.70 GROOMS, MICHAEL Reimb Medicare prem-Feb 503-1631-517.46-35 76.80 JOHNSON, DONALD G Reimb Medicare prem-Feb 503-1631-517.46-35 66.60 JOHNSON, HARRY Reimb Medicare prem-Feb 503-1631-517.46-35 66.60 Disability Board-January 503-1631-517.46-35 47.20 JORISSEN, ROBERT R Reimb Medicare prem-Feb 503-1631~517.46-35 58.70 LIND, DARWIN PETER Disability Board-January 503-1631-517.46-35 90.66 LINDLEY, JAMES K Reimb Medicare prem-Feb 503-163'1-517.46-35 54.00 LOUCKS, JASPER Reimb Medicare prem-Feb 503-1631-517.46-35 85.00 MCLANE, STEVE Disability Board-January 503-1631-517.46-35 50.26 MIESEL, PHIL Reimb Medicare prem-Feb 503-1631-517.46-35 77.10 MIKE SANDERS Reimb Medical chgs 503-1631-517.46-30 63.73 MORGAN, ROY Reimb Medicare prem-Feb 503-1631-517.46-35 65.60 NW ADMIN TRANSFER ACCT February premium 503-1631-517.46-33 17,173.80 February premium 503-1631-517.46-33 62.40 February premium 503-1631-517.46-33 26,884.60 February premium 503-1631-517.46-33 1,210.95 February premium 503-1631-517.46-34 12,553.25 SWEATT, JOHNNIE Reimb Medicare prem-Feb 503-1631-517.46-35 65.70 ..~ ~,c~3,u,. Date: 2/10/04  City of Port Angeles City Council Expenditure Report ' ~.,~¢"' From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount THOMPSON, BRUCE Reimb Medicare prem-Feb 503-1631-517.46-35 50.00 TURTON, F GALE Disability Board-January 503-1631-517.46-35 43.39 Self Insurance Other Insurance Programs Division Total: $190,782.12 HEALTHCARE MC, MT ADMNSTRS INC January premium 503-1637-517.46-01 1,719.94 February premium 503-1637-517.46-01 1,719.48 01-27 Dental claims EFT 503-1637-517.46-01 5,716.26 02-03 Dental claims EFT 503-1637-517.46-01 2,426.50 Self Insurance Medical Benefits Division Total: $11,582.18 DEPT OF LABOR & INDUSTRIES Worker's Comp 4th Qtr 503-1661-517.49-50 17,422.06 Self Insurance Worker's Compensation Division Total: $17,422.06 WCIA (WA CITIES INS AUTHORITY) Legal svcs expense pmts 503-1671-517.41-50 8,948.33 Self Insurance Comp Liability Division Total: $8,948.33 Self Insurance Department Total: $228,734.69 Self-Insurance Fund Fund Total: $228,734.69 BRAUN, GARY Reimb Medicare prem-Feb 602-6221-517.46-35 66.60 Disability Board-January 602-6221-517.46-35 57.00 CAMPBELL, MALCOLM D Reimb Medicare prem-Feb 602-6221-517.46-35 65.60 DOYLE, JERRY Disability board-November 602-6221-517.46-35 20.00 EVANS, SIDNEY Reimb Medicare prem-Feb 602-6221-517.46-35 54.00 Disability Board-January 602-6221-517.46-35 47.00 MILLIMAN USA Actuarial Svcs-Pension 602-6221-517.41-50 3,700.00 RYAN, ED Reimb Medicare prem-Feb 602-6221-517.46-35 54.00 Fireman's Pension Fireman's Pension Division Total: $4,064.20 Fireman's Pension Department Total: $4,064.20 Firemen's Pension Fund Total: $4,064.20 PORT ANGELES DOWNTOWN ASSN Disburse funds 650-0000-231.91-00 7,000.00 Disburse funds 650-0000-231.92-00 7,000.00 Division Total: $14,000.00 Department Total: $14,000.00 Off Street Parking Fund Fund Total: $14,000.0(~ QWEST 01-14 a/c 3604570411199 652-8630-575.42-10 23.16 01-14 a/c 3604573532775 652-8630-575.42-10 41.71 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $64.87 Esther Webster/Fine Arts Department Total: $64.87 Esther Webster Fund Fund Total: $64.87 AFSCME LOCAL 1619 P/R Deductions pe 02-01 920-0000-231.54-40 86.00 P/R Deductions )e 02-01 920-0000-231.54-40 172.00 DIMARTINONVSCFF DISABILITY P/R Deductions )e 02-01 920-0000-231.53-40 784.59 FIREFIGHTER'S LOCAL 656 P/R Deductions ~e 02-01 920-0000-231.54-30 1,311.00 IBEW LOCAL 997 P/R Deductions )e 02-01 920-0000-231.54-20 618.50 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions )e 02-01 920-0000-231.56-20 1,533.55 P/R Deductions )e 02-01 920-0000-231.56-20 169.85 ~r~ Page 15 -~, Date: 2/10~04 ~,'~ ~ City of Port Angeles '~.=~,~ City Council Expenditure Report From: 1/24/04 To: 2/6/04 Vendor Description Account Number Invoice Amount PERS P/R Deductions pe 01-18 920-0000-231.51-11 3,351,06 POLICE ASSOCIATION P/R Deductions pe 02-01 920-0000-231.55-10 238.00 TEAMSTERS LOCAL 589 P/R Deductions pe 02-01 920-0000-231.54-10 2,392.00 UNITED WAY (PAYROLL) P/R Deductions pe 02-01 920-0000-231.56-10 309.97 WSCCCE AFSCME AFL-CIO P/R Deductions pe 02-01 920-0000-231.54-40 3,313.22 Division Total: $14,279.74 Department Total: $14,279.74 Payroll Clearing Fund Total: $14,279.74 Totals for check period From: 1/24/04 To: 2/6/04 $582,483.91 8Page16 Finance Department Electronic Payments January 24, 2004 - February 06, 2004 Fund 401 01-26-04 BPA Power Bill - December 2,260,089.00 401 01-29-04 BPA Transmission - December 235,694.00 Total 2,495,783.00 WASHINGTON, U.S.A. CITY COUNCIL MEMO CITY COUNCIL CALENDAR February 17, 2004 { "tentative ": to be verified before next meeting. Reminder: this calendar is projected with regularly[{ I scheduled meetings as well as impromptu. As each da~' ~oes b~,, man~, items will be added or deleted. I[ CITY COUNCIL MEMBER MEETING SCHEDULE [ DATE [ TIME FEBRUARy' President's Day/Washington's Birthday Holiday Monday, February 16 Closed Special City Council Meeting Tuesday, February 17 5:00 p.m. City Council Meeting Tuesday, February 17 6:00 p.m. Gateway Review Committee Meeting Wednesday, February 18 11:30 a.m. Port Angeles Forward Executive Committee Meeting Monday, February 23 7:30 a.m. Finance Committee Meeting Tuesday, February 24 3:00 p.m. MARCH City Council Meeting Tuesday, March 2 6:00 p.m. National League of Cities Conference March 6-9, 2004 Out of Office PROJECTED CITY MEETINGS SCHEDULE ' [ DATE I TIME FEBRUARY Community & Economic Development Committee Meeting Friday, February 13 9:00 a.m. Real Estate Committee Meeting Tuesday, February ] 7 4:00 p.m. Parks & Recreation Beautification Commission Meeting Thursday, February 19 7:00 p.m. Health & Safety Committee Meeting Monday, February 23 9:00 a.m. Law & Justice Committee Meeting Wednesday, February 25 4:00 p.m. Planning Commission Meeting Wednesday, February 25 7:00 p.m. MARCH Real Estate Committee Meeting Tuesday, March 8 4:00 p.m. 91 G.',CNCLPKT~CTYMGR,CMREPT~2OO4104~Feb. 17. wpd 92 'poR '- ..... LES ' ' WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: February 17, 2004 To: CITY COUNCIL FROM: Tom Riepe, Police Chie~~- Becky J. Upton, City Clerk/Management Assistant 1~ SUBJECT: Ordinance Revising Membership Composition of Law Enforcement Advisory Board and Appointments of High School Members Summary_: The current composition of the Law Enforcement Advisory Board (LEAB) includes one (1) member who is a student at Port Angeles High School. The LEAB needs to fill the vacant position for the high school representative, and two applications were submitted for consideration. The members of the Law Enforcement Advisory Board interviewed both candidates and recommended both for appointment. Because of the importance of involving area youth in the deliberations of the Law Enforcement Advisory Board and because the two applicants would be exceptional members, the LEAB is recommending that a change be made to the Advisory Board's composition by amending the Ordinance that established the Board. Recommendation: Adopt the Ordinance as read by title and appoint applicants Katherine Flowers and Eric Braun to the Law Enforcement Advisory Board through February 28, 2005 Background / Analysis: The Law Enforcement Advisory Board has been seeking applicants from Port Angeles High School to fill the vacant position for a high school representative. The City was fortunate to receive applications from two very qualified students, Katherine Flowers and Eric Braun, both of whom are very interested in serving and providing input to the law enforcement efforts of the City. The perspective of the community's youth is of vital importance in the Police Department's efforts to provide police protection and services, and the members of the Law Enforcement Advisory Board are certain these two high school students will prove to be true assets by their involvement. The Advisory Board, therefore, has recommended that the City Council adopt the amending ordinance to increase to two (2) the number of high school student representatives. A copy of the proposed ordinance, as well as copies of the applications are attached for your review. Attachments 93 94 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising the membership composition of the Law Enforcement Advisory Board to add one additional high-school-age member to the board and amending Ordinance 2724 as amended and Chapter 2.26 of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES HEREBY ORDAIN as follows: Section 1. Ordinance 2724 as amended and Chapter 2.26 of the Port Angeles Municipal Code are hereby amended by amending PAMC 2.26.020 and 2.26.030 to read as follows: 2.26.020 Composition of Board. The Board shall consist of rfine-(~ ten (10) members, who shall meet the following criteria, provided that a majority of the members shall be City residents: A. All members shall either be City residents or work or attend school within the City; B. At least two (2) members Shall be owners or managers of businesses located within the City; C. One (1) member shall be a representative from the Port Angeles School District #121. D. One-O-) Two (2) members shall be-a high school age residents of the City and a students at the Port Angeles High School. E. Eligibility shall not extend to defendants in any pending criminal matter before the courts nor to those individuals under active supervision by the Department of Corrections. F. The Chief of Police or a designee shall serve as an advisor to the Board. 2.26.030 Appointment - Terms. A. All Board members shall be appointed by the City Council. B. Initial appointments to the Board shall be made for the following terms: 1. T-wo-(--~Three (3) members of the Board shall be appointed for one (1) year terms. 2. Two (2) members of the Board shall be appointed for two (2) year terms. 3. Two (2) members of the Board shall be appointed for three (3) year terms. 4. Three (3) members of the board shall be appointed for four (4) year terms. C. All appointments shall be deemed to have commenced on March 1st of the year of the appointment and to expire on the last day of February of the year in which the appoinlxnent will expire. -1- D. All subsequent appointments, except for vacancies, shall be for four (4) year terms, provided that members shall remain in office until their successors are appointed aha confirmed; provided further that the high school members shall serve a one (1) year term. E. Vacancies occurring otherwise than through the expiration of terms shall be filled for the remainder of the term of the member being replaced. Vacancies shall be filled in the same manner as original appointments. F. Members may be removed at will at any time prior to the end of the term by the City Council. In addition, members who fail to attend three (3) consecutive regular meetings may be considered to have vacated their positions and may be replaced, as provided for herein. Any member who ceases to meet the criteria for his or her selection as provided in PAMC 2.26.020 shall be deemed to have forfeited his or her position. Section 2 - Effective Date. This Ordinance shall take effect five days after the date of publication. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the __ day of ,2004. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: Craig D. Knutson, City Attorney PUBLISHED: By Summary G:~Legal_Back u p\ORDINANC ES& RESOLUTI ONS~2004-02.ord.wpd Februa~ 4, 2004 -2- WASHINGTON U S A ApplicatiOn for Appointment to a BOard, Commission, or Committee Board, COmmission, or Committee to which you are seeking appointment: Board or CommissiOn Full Name Applicant Name and General Information First MI Last Home street address Ci.ty L~ State Zip Code Home phone number Work phone number Date of Birth (To be completed only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PAMC) Certification and Location Information Are you cun'ently a City employee? Yes ("~o~ Are you a citizen of the United Statcs.~ No. Are you a City resident? ~(.~ Po Do you ow~=~age a b.sines~ in the City? Yes~' Do you hold any professional licenses, registrations or certificates in any field (list below)9 Yes Are you..aw,'a~e of any conflict of interest which might arise by yotur service on a City Board or Commission? If so,. In coraplinnce with the Americnn Disabilities Act. if'you v411 need special acc0i~nodations b~caUSe 0fa physi~l ' limitation, plebe contnct.the City Cleric, 417-4634, so appropriate ~-,-rangements Work Experience List most recent experience first (or elaborate on a resume if you prefer) Employe~ YoUr TitleFrom (M/Y) To (M/Y) '~' /'"" ~ ' ' ~ ' ' ~- ~ o ~.~d, q' ~ :'~ -,4' descnptmn Brief job .... 2. Employer Your Title From (M/Y) To (M/Y) Brief job description 3. Employer Your Title From (MJY) To (M/Y) Brief job description Education List most recent experience first Institution/Location 13 Credits earned/Major area of study Gr~duate~l? Institution/Location Credits earned/Major area of study Graduated? Institution/Location -~Credits earned/Major area of study Graduated? Charitable, Social, and Civic Activities and Memberships List major activities you have participated in duaing the li~.st.five years Organization and location Group's purpose/objective # of members ]Brief description o£ydur panicipatioh (©lYY~q",.,t ;~ \'T, K-~ Organization and location -' Group s purpose/objective # ofmember.~. Brief description of your participation / Why are you interested in serving on this particular Board or Commission? (ov~) What in yOur b~/ckgr0Und or experience to you think Wo~.d help you in Serving on this Board: ~3~OJq'\V~(~' :' · ~ " "-i '.'J ' ' What i~ your unde~ta~, di~,. g 9£the r,sPons.ibi~tie$ of thi$.particularBqard/Cotmui~Sion? T [, ~.~'*'~ 03~ Please feel free to add any additional conunen~ you might wish to make regarding your application: Applicant Signature Date Submit completed forms to: Office of the CityClerk City of Pon Angeles 321 E. 5th Street P. O. Box 1150 Port Angeles, Washington, 98362 10/02 99 1 O0 NGELES' WASHINGTON, U.S.A. Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: Bo~d or Co~ssion Full Name ~' Applicant Name and General Information First MI Last Home s~eet ad.ess Ci~l' J State Zip Code Home phgne n~ber Work phone n~ber Date of B~ (To be omp eted only by applicants for Law Enforcement Adviso~ Board for pu~os~ of cri~n~l history check to ensure compliance with 2.26.020 P~C) Ce~ification and LocatiOn Information (Circle one) ~e you c~ently a Ci~ employee? Ye~ ~e you a ci~en of~e U~ted States?~ ~= you = ci~ ~e~id=.tT~ ~o ~o you o~=S= = bu~=~ Do you hold any professional licenses, regis~afions or ce~ficates Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: j~. 0 In compliance with the American Disabilities Act, if you will need special accommodations because of a physical · limitation, please contact the City Clerk, 41%4634, so appropriate arrangements can be made. ,ow , 101 Work Experience , : List most recent experience first (or elaborate on a resume if you prefer) Employer ; Y. ur Title From (M/Y) To (M/Y) Brief job description 2. Employer Your Title From (M/Y) To (M/Y) Brief job description 3. Employer Your Title From (M/Y) To (M/Y) Brief job description '. Education List most recent experience first Institution/Location ,2 Credits eamed/Maj or a]rea of study Graduated? Yes No 2. Institution/Location Credits earned/Major area of study GradUatec~? Yes No 3. Institution/Location Credits earned/Major area of study Graduated? Charitable, Social, and Civic Activities and Memberships List major activities you have participated in during the last five years 1. Orga/fization and location Group's purpose/objective # of membeas Brief description of your participation 2. Organization and location Group's purpose/objective # of membca's Brief description of your participation Why are you rate,rested m, serving on this particular Board or Comnnsslon.. "~ ~..,~,~ ~_.t~ _, q'~c~. '4-~ S ~-,n,o.~r.-~,c~.,~., -'~n~Scvv~,. ~ ud,~_. Lt~,~ ~mFv~-¢~-e R-,Xvt~o~3 ~ - , ~ -.-, ., (OVERiU 102 What in your background or experience to you think would help yo~u in serving on this Board: Wha,t is yom understanding of the responsibilities of this particular Board/Commission? ~ Please feel free to add any additional comments you might wish to make regarding your application: Applicant Signature Date Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Street P. O. Box 1150 Port Angeles, Washington, 98362 I0/02 103 1 04. p0,R NGELES W A S H I N G T O N, U.S.A. CITY COUNCIL MEMO DATE: February 11, 2004 To: CITY COUNCIL c ~..-~~ FROM: Timothy J. Smith, Economic Development Dire SUBJECT: Resolution accepting the terms and conditions set forth by the Washington State Community Economic Revitalization Board to receive feasibility study grants regarding the analysis for development of an aquaculture industrial park and a cold storage facility. Summary: Recently the City was awarded two grants from CERB to study the feasibility of an aquaculture park and a cold storage facility. In order to accept the grants, CERB requires the City to enter into standard CERB grant agreements relative to each feasibility study. A resolution accepting the terms and conditions set forth by CERB has been developed with the assistance of the City Attorney. Recommendation: Adopt the attached resolution authorizing the Mayor to sign the appropriate CERB grant award documents related to the performance of feasibility studies regarding an analysis of the development of an aquaculture industrial park and a cold storage facility. Background / Analysis: The Washington State Department of Community, Trade and Economic Development (CTED) assists in the building and sustaining of economic foundations for the State of Washington. Within CTED, the Community Economic Revitalization Board (CERB) works to support business growth in partnership with communities such as Port Angeles. CERB provides low-interest loans or grants to local governments to help finance the development of public facilities required to support private sector expansions and job creation, including grants for feasibility studies. Through the Clallam County EDC's Clallam NetWorks Program, the Marine Services and Agriculture Industry Cluster Teams have identified the potential for growth within their respective industries by the pursuit and development of aquaculture programs and cold storage facilities. Working with City and EDC staff, the Cluster Teams have developed a scope of work to conduct a feasibility analysis of each of these opportunities. In partnership with the EDC, the City applied for and has been awarded two CERB feasibility study grants to help fund further analysis of both the aquaculture industrial park and cold storage facility ideas. The grant award amounts are $50,000 for the aquaculture study and $25,000 for the cold storage study. Match for each grant is being provided for by a combination of private sector cash and in-kind investment. No direct cash or in-kind match coming from the City of Port Angeles will be required. In order for the City to receive the awarded grant funds, CERB requires that the City adopt a resolution formally accepting CERB's standard grant terms and conditions. With the assistance of the City Attorney a resolution has been prepared authorizing the acceptance of CERB's grant terms and conditions, and which further authorizes the Mayor to execute the associated contract documents. 105 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, accepting the terms and conditions set forth by the Washington State Community Economic Revitalization Board (CERB) in its offer of financial aid for two economic impact feasibility study grants, CERB Projects #T2004-064 and #T2004- 065, and authorizing the Mayor to execute the grant contracts and related legal documents. WHEREAS, the City of Port Angeles (Applicant) has applied to the State of Washington, Community Economic Revitalization Board for two CERB grants, and WHEREAS, Chapter 43.160 RCW provides the authority to CERB to make an offer available to the Applicant to evaluate project-specific economic impact feasibility study grants; and WHEREAS, the Applicant has determined the need for two project-specific economic impact feasibility studies to evaluate establishing a public cold storage facility and an aquiculture industrial park; and WHEREAS, the Applicant has received and signed an "Initial Offer of Financial Aid" for conducting each of the two economic impact feasibility study grants; and WHEREAS, it is necessary that certain conditions be met as part of the CERB final contract requirements; NOW, THEREFORE, BE IT RESOLVED bythe City Council of the City of Port Angeles that the City be authorized to accept the terms and conditions as set forth by the Washington State Community Economic Revitalization Board (CERB) in its Offer of Financial Aid to the City of Port Angeles for CERB projects #T2004-064 and #T2004-65 and that the Mayor be authorized - 1 - to sign the grant contracts and related legal documents. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the ~ day of February, 2004. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: Craig D. Knutson, City Attorney G:~Legal_Backup\ORDINANCES&RESOLUTIONShR2004-02.wpd February 12, 2004 -2- 107 1 08 WASHINGTON, U.S.A. CITY COUNCIL MEMORANDUM DATE: FEBRUARY 17, 2004 To: CITY COUNCIL FROM: Parks Recreation and Beautification Commission SUBJECT: PORT ANGELES SKATE PARK LOCATION DECISION Summary.: Since early 2001, a local citizens committee has been advocating for the development of a skate park in Port Angeles in a suitable location. The "skate park committee" has hosted 19 public workshops and meetings involving skaters, community members, and civic organizations for the purpose of developing a conceptual design and choosing the location for the Port Angeles Skate Park. The Parks, Recreation and Beautification Commission began its formal review in June 27, 2002 when it received a report from the skate park committee and chose to support the concept of a skate park as presented. The Commission asked them then to evaluate potential sites and bring their results and ultimately a recommendation back to the Commission for their consideration.. Accordingly, this recommendation is focused on the location for the skate park even though some preliminary design work has been accomplished. Refinement of design details will be addressed after the location has been established. The skate park committee is now partnered with the Nor'wester Rotary as the sponsor for this community project. A Youth Athletic Facilities (excess bond revenue from the Seahawk Stadium Development) grant in the amount of $100,000 has been submitted to the State Interagency Committee for Outdoor Recreation (IAC) for funding assistance. Recommendation: That the City Council accept and approve the Parks, Recreation and Beautification Commission recommendation to site the Port Angeles Skate Park in the northeast corner of Erickson Park along Race Street. Background / Analysis: Early History/Liability Issues In 1987 the Port Angeles City Council adopted an ordinance that prohibited skate boarding in the downtown corridor of the City of Port Angeles. With that vote the first skate park committee was formed to study the building of a skate park. This committee met for several months until they exhausted all avenues of trying to build a skate park on public property. The committee disbanded less than a year later. The reasons for the their failure were several. Among them: 1. At that time neither the City, nor the skaters could afford the liability insurance costs associated with a skate park. 2. At that time skate boarding was considered a fad. It has now become a worldwide trend rather than a fad. 109 Because of the rise in popularity of skate boarding and pressure from Cities across Washington State the Washington State Legislature amended RCW 4.24.210 known as the Recreational Immunity Statute to include skateboarding, and other non-motorized wheel-based activities in 1997. RCW 4.24.210 Liability of owners or others in possession of land and water areas for injuries to recreation users -- Limitation. (1) Except as otherwise provided in subsection (3) or (4) of this section, any public or private landowners or others in lawful possession and control of any lands whether designated resource, rural, or urban, or water areas or channels and lands adjacent to such areas or channels, who allow members of the public to use them for the purposes of outdoor recreation, which term includes, but is not limited to, the cutting, gathering, and removing of firewood by private persons for their personal use without purchasing the firewood from the landowner, hunting, fishing, camping, picnicking, swimming, hiking, bicycling, skateboarding or other non-motorized wheel-based activities, hand gliding, paragliding, rock climbing, the riding of horses or other animals, clam digging, pleasure driving of off-road vehicles, snowmobiles, and other vehicles, boating, nature study, winter or water sports, viewing or enjoying historical, archaeological, scenic, or scientific sites, without charging a fee of any kind there for, shall not be liable for unintentional injuries to such users. In addition to the revision to the state statute, history shows that skateboarding has fewer injuries reported to emergency room visits (attachment B) than traditional sports such as: · Hockey · Football · Basketball With this revised statute in place a new skate park committee formed in 1997. That same year the Port Angeles City Council decided it would allow the skate committee to build a temporary wooden skate park on the unused tennis courts at Lincoln Park. This park operated for three years until it was shut down early in 2000 due to lack of use and the deteriorated conditions of the wooden ramps. Public Process 2001-2004 In the summer of 2001 the Parks and Recreation Department started receiving calls from citizens about skate boarding in the community. By the end of the year staf£began assisting a number of youth in the community to find businesses and adults that would be associated with a new committee that would concentrate on getting a permanent skate park built. As a result a citizen's committee formed in early 2002 to explore the feasibility of building a permanent public skate park in Port Angeles. On June 27, 2002 this Committee presented their idea to the Parks, Recreation and Beautification Commission. The Commission supported the committee's work and asked them to evaluate potential sites. The committee listed and rated seven different public sites and one private parcel within the City of Port Angeles that might be suitable for locating such a facilitv. The eight sites listed and rated in order of points received were: 110 Erickson Park Lions Park. Shane Park Elks Park Private Property below Armory Mall Hazel Porter Kiel Park Georgiana Park Rains Parks The committee then rated the parks using similar criteria utilized by other communities who have built skate parks. The following was the selection criteria for evaluating the sites: ff Proximity To Bus Lines ,/ Expansion Potential ,/ Parking ,/ Perceived Safety ff Proximity To Other Play Areas ,/ Foot/Bike Access ,/ Visibility ,/ Neighborhood Impact ff Spectator Accommodations ,/ Community Benefit ~/ Utilities and Amenities (Lighting/Power/Water Proximity/Rest Rooms) ff Businesses Proximity After the first round of ratings the committee then narrowed their selection to the three most suitable sites to Erickson, Shane and Lions Parks. The committee then rated each of these sites against each other using the same criteria. Erickson Park was rated highest according to the rating criteria. Public Involvement Public meetings were hosted by the City and the skate park committee on: · :' May 28, 2002 o:o June 12, 2002 o:o June 20, 2002 · ~oJune 27, 2002 o:° July 15, 2002 o:o July 25, 2002 · :oAugust 1, 2002 o:o August 8, 2002 · ~oSeptember 25, 2002 · ~.September 30, 2002 · :.November 1, 2002 · :oDecember 11, 2002 · :oDecember 12, 2002 · :.February 27, 2003 o:o March 27, 2003 o:. October 6, 2003 o:o January 14, 2004 °:o January 22, 2004 · :oFebruary 3, 2004 These meetings involved youth, businesses, and interested citizens. During this time the committee explored the concerns of citizens and began to design a concept plan to present to the public and consider potential locations. 111 In November of 2002 the skate park committee meet with the City of Port Angeles Parks, Recreation, and Beautification Commission to present their findings on placement of the skate park. Through the rating process Erickson Park received the highest rating of any public park in the City. The Commission asked the committee to explore the site location at Erickson Park further. The Commission asked for more information regarding where in the park the committee wanted to place the skate facility. They also asked the committee to meet with the neighborhood and to determine their concerns and issues. On December 11, 2002 the first meeting with the neighborhood was has held at the YMCA. Citizens representing five of the surrounding homes showed up to the meeting. A presentation was given to those in attendance. Skate committee members and staff were present to answer questions asked by the homeowners. Some of the questions asked were about hours of operation, noise, drugs, gangs, and vandalism. Throughout most of 2003 the skate park committee met with several service organizations presenting their idea of building a skate park and for the purpose of recruiting a well established civic club as a partner for fundraising and construction. In December 2003 the Port Angeles Nor'Wester Rotary Board voted to be the lead organization for fundraising for the skate park. This step was essential and will allow the community to give tax- deductible donations, to a 501 C3 not for profit organization. In December 2003 the skate committee met again with the Parks, Recreation and Beautification Commission to present their recommendation for placement of the skate park. At the meeting the skate park committee recommended placing the skate park on the Southwest comer along 4th and Francis streets across from the YMCA. In attendance at the meeting were several homeowners who protested the site placement at that comer. Discussion during the meeting generated an alternative possibility for locating the skate park on the Northeast comer of Erickson Park. The Parks Commission directed the committee to check with the users and the neighbors to see this was a viable alternative. The Skate Park Committee and City Staff meet with the neighborhood, park user groups twice and presented the location to two service clubs in the City. The user and neighborhood meetings took place on January 14th and February 3rd and the service club meetings were on January 22ha. A primary concern related to the location was that there be no loss of soccer fields or baseball fields in the park. This was accomplished by moving one of the youth soccer field to the Southwest comer of the park. There they will have an enlarged field with fencing and bleachers for parents. The baseball field is used primarily for practice and its space is unaffected. As a result of these meetings staff believes that the most important elements have been evaluated and incorporated into the plan and most if not all objections have been satisfied. Accordingly the Staff and the skate park committee is recommending the Northeast corner of Erickson Park along Race Street as the recommended site. This site was determined to meet most of the criteria for a successful public skate park. 112 Rationale Accessibility-Erickson Park provides excellent accessibility to potential users. The site is centrally located within the City. It is located on a primary local bus route. It also has sufficient parking to accommodate a number of different uses at one time. There also are other substantial pedestrian and bicycle improvements such as crosswalks and stoplights at major arterials within a 5-block radius of the park for children traveling on foot or by bicycle. The site also contains restroom facilities and water nearby. Visibili~ and Surveillance-Erickson Park is a level flat well-developed park site located on one of the busiest arterial streets within the City. The physical location and the layout of the site allows for easy visual surveillance throughout the park. This is especially important for the Police Department as they can inspect the park reasonably easily by driving by the site rather than be required to physically walk the park property. The police department did an analysis of Erickson Park and came to the conclusion that the northeast comer of the park would be superior to the southwest comer. Their findings are supported in the attached letter (attachment C) dated January 16, 2004 from Terry Gallagher, Deputy Police Chief. In addition the City has plans to install surveillance cameras in key public locations in the coming years including Erickson Park. Further, the Department has committed to ensuring that some type of monitoring of the skate park is done during operating hours. Size-Erickson Park is one of the larger of the City's parks and can easily accommodate a variety of uses without conflict. Many of the park elements actually provide an effective buffer between different types of activities. The skate park committee met with the Dream Play Ground Foundation and received their vote of support for placement of the skate park in the Northeast location. Attached is a letter (Attachment D) of endorsement from the Foundation. Limited Residential Impact-This site provides an even greater buffer from residential impact than did the previous site along 4th and Francis. There is only one rental home and the Church that will be within 150 feet of the park. The Church owns the rental home and has attended at least one of the neighborhood meetings to give input into the development of the park. From Washington Street to Albert Street between 4th and 2nd Streets exists a substantial corridor for the community's recreation needs including Civic Field, YMCA, Erickson Park and Jessie Webster Park. Noise is expected to be generated by this new activity but, it is not expected to be substantially more than that generated by use of the tennis court, soccer field, Dream Playground or Race Street itself. A fenced and secured facility with posted hours, appropriate rules and regulations, code of conduct, and monitoring can also be used to further limit possible impacts to neighbors and other user groups. Expansion-The expansion of the skate park in this location is probably not a consideration unless open space can be provided elsewhere in the City. The current design ensures no net loss of activity space. Expansion of the site isn't a large factor given that if more skate park facilities were needed in the future that small elements could be provided in other neighborhood parks and this facility then would remain the only full sized skate park in the community. Construction-All utilities are available to serve the site and eventual construction. Construction on this particular site will not require demolition of any existing facilities, although, we will construct a replacement youth soccer field on the southwest comer along 4th and Francis to have no net loss of recreation space onsite. The placement of the soccer field at 4th and Francis was discussed at the February 3, 2004 neighborhood workshop. Those attending the meetings thought this was a good idea. It was recognized that there would be more street parking during these games on that side of the park. The neighbors in attendance were willing to accept the added cars parking along the street. One resident inquired about having the possibility of a permit system for their section of the street. 113 Attachments A and A1 depict the current draft site plan and skate park concept design. Highlights of the plan include the main skate park. Approximately 100 x 110 feet made entirely of concrete. A paved or gravel spectator area, rest area, and a small building that can act as a rental/storage and concession building. A 6 to 7 foot high fence with gates that can be locked for nighttime closures and safety purposes. In the Southwest comer of the map you will see a new soccer field placement, the Noah/South service road being closed on the South side leaving the service access behind the existing houses. The Nor'Wester Rotary Club in partnership with the City bas already written and applied for a grant from the Interagency Committee for Outdoor Recreation (lAC). This grant is from the Youth Athletic Facilities fund, which was funded by the excess bond revenue from the Seahawk Stadium. There is approximately $700,000 of grant money available in new projects for our region with over 3.2 million dollars requested. The grant was completed the first of December. The Rotary Club is asking for $100,000 of the $240,000 project budget. We will be notified in March of 2004 of the grant status. Should you have any questions or comments please feel free to contact Marc Connelly at 417.4551. C:\COUNCIL.park board vacancies.WPT 114 Attachment A-1 Attachment B Sport Participant Report Injury Rate Sport Participants Injuries % of Injuries ice hockey 1,700,000 61,264 3.60% football 14,700,000 409,206 2.78% basketball 29,600,000 761,358 2.57% soccer 10,300,000 146,000 1.42% baseball 36,600,000 437,207 1.26% volleyball 20,500,000 112,120 .54% skateboarding 6,200,000 27,718 .49% Attachment C WASHINGTON, U.S.A. POLICE DEPARTMENT 102-00' -04 DATE: JANUARY 16, 2004 To: CHIEF TOM RIEPE FROM: Terry Gallagher, Deputy Police Chie~__~ SUBJECT: Skateboard Park - Proposed Location As you requested I have conducted an analysis of the proposed locations for the yet-to-be-developed skateboard park. Based on my inspection of the two sites, I believe the northeast corner of Erickson Park to be superior to the originally proposed southwest comer based on the following. I. The NE corner is farther away from private residences and thus less likely to generate complaints of noise violations, etc. It- is bordered to the north by a church and a small rental home. The remaining three sides abut either Race Street or the park interior. Occupants of the rental home are probably inured to crowd noise to some degree given that soccer games occur at Erickson on a fairly regular basis. 2. Race Street parallels the NE corner and is better able to handle moderate to heavy vehicle traffic than Francis Street, which parallels the SW corner. 3. The NE comer will be easier for our officers to patrol. Visibility is less restricted on adjoining streets than is the case with the SW corner location. Essentially, the NE corner is wide open on three sides (north, east, aud west). 4. Non-skaters who choose to observe skate park activities will have the grass field that currently exists as a viewing point. Presumably, if the park was located on the southwest corner, observers would be largely relega!ed to the sidewalks. This would create additional law enforcement issues in terms of noise, the blocking of pedestrian traffic, etc. Please let me know if you need more done on this issue. Sometimes... Attachment D Dreams really do come true. Dream Pko;ground Foundation Wednesday, February 11, 2004 Port Angeles Skate Park Committee Port Angeles, Washington Dear Port Angeles Skate Park Committee, I am pleased to write to you in support of the proposed skate park to be located at Erickson Playfield per the unanimous vote of the Playground Foundation board of directors. Port Angeles is a vibrant and involved community, and it is with renewed wonder that I see yet another effort to engage our youth and enhance our quality of life through the blood, sweat and tears of volunteerism. Few small towns can boast the community spirit and caring we have here. Congratulations on the strides you have made thus far. I am hopeful that the good people of Clallam County will join us in embracing an activity many of our youth enjoy, and in doing so, making it constructive and fun. Sincerely, .-?~,~_~-~.: /~ .... Steve Methner, President Drem Playground Fo~dation Dream Playground Foundation P.O. B ox 416 Port 2M~geles, WA 98362 Z ill Z © ;ORTANGELES WASHINGTON, U.S.A. Cl.rY COUNCIL MEMO Date: January 6, 2004 To: City Council From: City Attorney Subject: IBC Conditional Use Permit Appeal Summary_: At its February 10, 2004 special meeting, the City Council deliberated on the appeal of the IBC Conditional Use Permit and decided to modify the CUP conditions subject to approval of a written decision, findings, and conclusions. Recommendation: It is recommended that the City Council approve the attached decision findings, and conclusions. Background / Analysis: At its February 3, 2004 regular meeting, the City Council heard the appeal of the Independent Bible Church conditional use permit~ Since the Planning Commission had already conducted a public hearing and this was a closed record appeal, each party submitted oral argument to the City Council without introducing new evidence. However, the appellants and the applicant each proposed changes to the Planning Commission's conditions of approval. After reviewing the record, hearing the arguments of the parties, and considering the proposed changes to the conditions, the City Council decided to make the following changes and clarification to the conditions: 1. Move the proposed family life center building to 60 feet from the east property line and reduce the building's size and height as depicted in the applicant's revised drawing. 2. Require the clearing and grading permit application to include an engineering analysis as to whether a curtain drain or other mitigation measures are needed to keep ground water from the IBC site from impacting the appellants' neighborhood. 3. Encourage the parties to agree to a landscaping plan with a variety of types and sizes of trees and shrubs. 4. Clarify that the conditional use permit does not include permission for any building to be developed on Area D of the site plan. CDK/jd C:\WORK~ck-COUNCIL.wpd 122 1 2 3 4 BEFORE THE CITY COUNCIL 5 OF THE CITY OF PORT ANGELES 7 IN THE MATTER OF AN APPEAL OF A CONDITIONAL USE PERMIT 8 FOR THE INDEPENDENT BIBLE CHURCH 9 Mr. and Mrs. Christopher Melly, 10 Appellants, DECISION, FINDINGS,. AND 11 CONCLUSIONS VS. 12 Independent Bible Church and 13 City of Port Angeles Planning Commission, 14 Respondents. 11_6 THIS MATTER having come before the City Council of the City of Port Angeles, 17 Washington for resolution of the above-referenced appeal by Mr. and Mrs. Christopher Melly of a 18 conditional use permit applied for by the Independent Bible Church and granted by the City of Port Angeles Planning Commission and the City Council having heard the arguments of the parties, the City Council hereby renders its decision and enters its findings and conclusions as follows: 2O 21 DECISION 22 After considering the appellants' and the applicant's proposed changes to the conditions of 2 3 approval for the conditional use permit as presented during this appeal, the City Council hereby 2 4 modifies the conditions of the Planning Commission's approval of the conditional use permit as follows: 25 26 27 l-Independent Bible Church CUP PORT ANGELES CITY ATTORNEY 2 8 Decisions, Findings & Conclusions 321 East Fifth Street / PO Box 1150 Port Angeles, WA 98362-0217 Phone: 360-417-4530 * Fax: 360-417-4529 Craig D. Knutson, WSBA #7540 1 23 DennisC. Dickson, WSBA#17652 Conditions: 1. The,applicant shall meet the permitting and utility requirements including the 2 provision of a total of 250 improved off-street parking spaces. 3 2. The applicant shall install sidewalks that meet City standards on the south side of 4 Ahlvers Road along the entire frontage of the property. 3. The applicant shall submit a stormwater drainage plan indicating estimated amounts 5 of stormwater runoff, proposed measures for treatment of stormwater runoff, 6 proposed measures to control flow rates ofstormwater runoffleaving the subject site, 7 and a schedule of proposed construction for stormwater facilities. The stormwater 8 drainage plan shall be reviewed and approved by the City of Port Angeles Public Works and Utilities Department prior to construction. 9 4. The applicant shall obtain a separate Clearing and Grading Permit from the City of 10 Port Angeles prior to beginning any work on the sports field and picnic area. The 1 ]. Clearing and Grading Permit application shall include an engineering analysis as to the need for groundwater mitigation measures such as a curtain drain in order to :1.2 prevent groundwater from the clearing of the applicant's site from exacerbating ~.3 groundwater problems in the appellants' neighborhood. 5. If school emollment exceeds 99 students on-site, the applicant shall execute a Zoning ].4 Lot Covenant to combine the two parcels in order to provide adequate area to mee, ~5 the requirements of 17.11.050.A Table A, PAMC for private schools. ~6 6. The family life center shall mcct"-- ~" ~' ......~---'- ' .......... "--- £oi- --'---'- be located dO feet t~om the cast prope~_ linc and shall be constructed in accordance with the smaller size and lower height as set forth in the ~ 8 drawing presented by the applicant during the CUP appeal. 19 7. Additional landscaping shall be planted between the family life center and the 2 o adjacent single family residences to the east, similar in composition to landscaping existing along the northern portion of the northeast property line prior to occupancy 2 ]. of the new center. Alternatively, the appellants and the applicant are encouraged to 2 2 agree to a landscaping plan that features a variety of types and heights of trees and shrubs. 23 8. Lighting installed for the athletic field shall be shielded and directed downward to 24 prevent light from the use reflecting on surrounding properties. 25 26 9. The applicant shall sign a no-protest agreement for a Local Improvement District for 2'7 2-Independent Bible Church CUP PORT ANGELES CITY ATTORNEY 2 8 Decisions, Findings & Conclusions 321 East Fifth Street / PO Box 1150 Port Angeles, WA 98362-0217 Phone: 360-417-4530 * Fax: 360-41%4529 Craig D. Knutson, WSBA #7540 1 24 DennisC. Dickson, WSBA#17652 :1_ future improvements to Laurel and'Ahlvers Streets accessing the site prior to issuance 2 of a building permit. 10. This Conditional Use Permit does not include permission to develop a building in 3 Area D of the site plan. 4 FINDINGS Based on the -'-" ........ -' .......... _._,__, ;__ ,~_ A Department Staff Report for CUP 02-08 dated February 6 12, 2003,1,,,~,~,,~,~;---'---'-' .... ,,,," ,~,,~,,,~,~[~,.,,,:--" ...... '--~- ,,,;-- the public record file comments and testimony presented '7 during the public hearing, the Planning Commission discussion and deliberation, the Ci_ty Council Conditional Use Permit appeal arguments and deliberation, and the above listed conditions of 8 approval, the City of Port Angeles Plgu-u-iing Conuiii$$iox~i City_ Council hereby finds that: 9 1. The applicant, the Independent Bible Church, submitted a Conditional Use Permit q 0 application for the addition of a 25,700 square foot family life center, 3,000 square feet of additional office space, and the clearing o__f 3 acres for a sport field and picnic 11 area on a site currently containing a church and private school use on July 8, 2002. :1_2 The family life center would contain 11 classrooms, a gynmasium, kitchen, and teen 13 room. 2. Notification of the proposed action was placed in the Peninsula Daily News on July 3_4 29, 2002, and mailed to the property owners within 300 feet of the subject property 15 on July 24, 2002. ~.6 3. The applicant submitted an amended site plan for the project on August 28, 2002. The revised plan showed the office portion of the plan as being reduced in size from 17 6,000 SF to 3,000 SF and placing it as an addition to the existing church building 3_ 8 instead of a separate building. 3.9 4. The church use on the site was originally approved on December 7, 1987, by CUP- v. o 87(12)27. 2 ~ 5. Conditional Use Permit CUP-95(01)01 was approved on March 8, 1995, for the 2 2 operation of a private school in the existing church building. 6. The site currently contains a 19,418 square foot structure that houses the Independent 23 Bible Church and junior and senior high school classes associated with the Olympic 2 4 Christian School. The existing, two-story Church building includes 14 classrooms, 2 5 a library, nursery, and office space in association with the church/school use. Two 2 6 small storage buildings are located on the southerly portion of the site. Paved parking for the church is located on the northwest portion of the northernmost parcel of the 2'7 3-Independent Bible Church CUP PORT ANGELES CITY ATTORNEY 2 8 Decisions, Findings & Conclusions 321 East Fifth Street / PO Box 1150 Port Angeles, WA 98362-0217 Phone: 360-417-4530 * Fax: 360-417-4529 Craig D. Knutson, WSBA//7540 1 25 DennisC. Dickson, WSBA#17652 2 site and unpaved parking is located partially on both parcels. 7. A traffic study prepared by John H. McNutt, P.E. and dated July 5, 2002, was 3 submitted with the application materials. The traffic study indicates that no 4 significant reduction in travel speed or time will result from this proposal and that all 5 streets within the local collector network will remain at Level Of Service (LOS) A. The same traffic study indicates that average daily trips will increase by 161 vehicles 6 per weekday and an additional 56 vehicles on Sundays. 7 8. The traffic impacts of the project were reviewed during the SEPA review and found 8 to have potential traffic impacts on arterial streets providing access to the church 9 proposal. 9. A Determination of Significance (DS) was issued for the proposed action on 10 September 6, 2002. A Draft Environmental Impact Statement (DEIS) was issued on :t 3- November 22, 2002. Written public concerns were reviewed and incorporated with a Final Environmental Impact Statement (FEIS) issued on February 4, 2003. 12 10. Laurel Street north of Ahlvers Road is not improved with curbs, gutters, or :1_ 3 sidewalks. Ahlvers Road is not improved east of the church property. Both streets :1_4 are classified as collector arterials, and neither street is developed to the City of Port :1_ 5 Angeles' Urban Services Standards for collector arterials. 11. The site is made up of two parcels that total 12.32 acres. The subject property is 3. 6 located at the southeast corner of Ahlvers Road and Laurel Street. The parcels are :1_ 7 legally described as being in the Northwest quarter of the Northwest quarter of the Southwest quarter of Section 15, Township 30 North, Range 6 West WM, Clallam County, Washington; and in the North half of the Southwest quarter o£the Northwest 3.9 quarter of the Southwest quarter and the Southwest quarter of the Southwest quarter 2 o of the Northwest quarter of the Southwest quarter of Section 15, Township 30 North, 2:1_ Range 6 West, WM. situated in Clallam County, Washington. The site address in 116 Ahlvers Road. 22 12. The proposal for the family life center and additional office space is on the same 2 3 zoning lot as the existing church. The proposal for the picnic area and sports field is located on a separate parcel adjacent to the south. Both parcels are owned by the 24 Independent Bible Church. 2 5 13. PAMC 14.40.050.L and M require 3 parking spaces per junior high/middle school 26 classroom, and 6 parking spaces per senior high school classroom. PAMC 27 4-Independent Bible Church CUP PORT ANGELES CITY ATTORNEY 2 ~3 Decisions, Findings & Conclusions 321 East Fifth Street / PO Box 1150 Port Angeles, WA 98362-0217 Phone: 360-417-4530 * Fax: 360-4174529 Craig D. Knutson, WSBA #7540 2 6 Dennis C. Dickson, WSBA # 17652 1 2 14.40.030.F also requires 1 parking space per every 6 seats in a chapel and PAMC 3 14.40.050.A requires 1 space for each 50 square feet of assembly space without fixed seats. PAMC 14.40.030.B requires 1 parking space for each 400 square feet of office 4 use. PAMC 14.40.100 allows for parking facilities to be cooperatively used by 5 different land uses when the times of the uses are nonsimultaneous. 14. The site currently provides 187 paved parking spaces and an unpaved parking area 6 of approximately 25,000 square feet. The total development proposed will require 7 a total of 250 off-street parking spaces. 8 15. Per PAMC 14.40.150 the City's Parking Ordinance, parking spaces must be a minimum of 8.5 feet wide by 18 feet in length, and that the parking area be paved, 9 and striped. 3- 0 16. The site is found in the City's South Central Planning Area and is designated as Low :~ :~ Density Residential (LDR) on the Comprehensive Plan Map. Adjacent designations include LDR to the north, east, and south. The area to the west is located in the 12 County and is designated in the County Comprehensive Plan as Urban Low Density 13 (ULD). 14 17. The property is zoned RS-9, as are properties to the north, east, and south. The area to the west is located in the County and is zoned Urban Low Density. 3_5 18. The land uses adjacent to the subject site are as follows: :~ 6 To the north: single familY residential; 1 ? To the south: primarily vacant acreage; 3_8 To the east: single family residences: and 19 To the west: primarily vacant acreage. 2 o 19. The Comprehensive Plan's Land Use Element Goal C, Policy 1, states that schools and churches are subordinate and compatible uses that augment residential neighborhoods and districts. 22 20. The Comprehensive Plan's Transportation Element Goal B, Policy 16, states that 2 3 allowances should be made for shared parking. 21. The Comprehensive Plan's Utilities and Public Facilities Element Goal B, Policy 3, 24 states that the City should promote and coopeiate as a supporter in providing schools 2 5 and community learning. 2 6 22. The Public Works and Utilities Department commented that a) A clearing and 27 5-1ndependent Bible Church CUP PORT ANGELES CITY ATTORNEY 2 8 Decisions, Findings & Conclusions 321 East Fifth Street/PO Box 1150 Port Angeles, WA 98362-0217 Phone: 3604174530 * Fax: 360417-4529 Craig D. Knutson, WSBA #7540 1 27 DennisC. Dickson, WSBA#17652 2 Grading Permit will be required; b) drainage plans with calculations must be submitted (additional detention may be required); c) a 6 inch PVC sewer line 3 currently connects to the existing structure and additional structures will require 4 separate connections; d) each new structure will require a separate water meter; and 5 e) any additional parking required over the existing paved parking area shall be 6 improved by paving and stripping, with additional stormwater detention. A memorandum dated August 26, 2002, requires the installation ora sidewalk along the 7 entire site frontage of Ahlvers Road. 8 23. One written comment was received on the proposal by August 12, 2002, the end of the public comment period. The letter was from a group of four citizens who stated 9 that traffic impacts had not been thoroughly studied and would become a problem as 3- 0 a result of the project, that drainage issues had not been properly addressed, and that 3- 3- the use is incompatible with a residential neighborhood. 24. Following the Planning Commission's approval of CUP 02-08, the appellants filed 3-2 an appeal against the Planning Commission's decision on February 25, 2003. The 3- 3 appellants and the applicant attempted to negotiate a resolution of the appeal, which 3- 4 resulted in the appeal being delayed for approximately one year. During the appeal before the City Council at the Council's February 3, 2004 meeting, the appellants raised the following three issues: 3-6 a. Due to the proposed family life center building's size, height, and 3_? proximity_ to appellants' neighborhood, should the building be relocated 3_ 8 farther to the west on the applicant's property? b. Due to the existing groundwater problem in appellants' neighborhood, 19 should a curtain drain be required to keep increased groundwater from the 20 clearing of the applicant's site from exacerbating the problem in the 2 3_ appellants' neighborhood? c. Does this Conditional Use Permit allow the development of any buildings 2 2 in Area D of the site plan? 2 3 25. The City Council finds that appellants have failed to demonstrate that it is necessary_ and warranted to move the family life center building farther to the west on the 24 applicant's property. However, during the appeal of the Conditional Use Permit and 2 5 in response to the appellants' contention that the family life center should be 2 6 _ relocated farther from the appellants' neighborhood due to the building's size and 27 6-Independent Bible Church CUP PORT ANGELES CITY ATTORNEY 2 8 Decisions, Findings & Conclusions 321 East Fifth Street / PO Box 1150 Port Angeles, WA 98362-0217 Phone: 360-417-4530 * Fax: 360-417-4529 1 28 CraigD. Knutson, WSBA#7540 Dennis C. Dickson, WSBA # 17652 2 height, the applicant proposed relocating the family life center so that it would be 60 feet from the east property_ line and also proposed reducing the building's size and height in 3 accordance with a drawing that was submitted to the City Council. The City_ Council finds 4 that the applicant's proposal is a good faith effort to address the appellants' concern and 5 should be included in the Conditional Use Permit. The City Council also finds that the ~ project would be improved if the parties were to agree to a landscaping plan with a variety_ of types and heights of trees and shrubs. 7 26. There is evidence in the record indicating that existing groundwater problems in 8 appellants' neighborhood could be exacerbated by the proposed clearing of the applicant's 9 property. However, engineering analysis is necessary_ to determine if this potential impact is of such magnitude that mitigation measures such as a curtain drain should be required :1_ 0 for the Clearing and Grading Permit. ~_ :1_ 27. The appellants and the respondents agree that any development of Area D of the site plan is not part of this Conditional Use Permit and would be subject to new review and approval 12 by the City to the extent required by City_ ordinances. 13 14 CONCLUSIONS Based on the -'--~' ........ : .......... '-'-~ ' ~sssvt~uauuxx Ias u v ~u~u iii Department Staff Report for CUP 02-08 dated February 12, · x,,~,~,u,~,~ ,~, ,,~ ~s,~ ~x~,,,,,x,~,,~,~ ,,. the public record file, comments, testimony presented ~_ 6 during the public hearing, the Planning Commission's discussion and deliberation, the arguments of 21_7 the parties and the deliberations of the City Council during the CUP appeal, the above listed conditions of approval, and the above listed findings, the City of Port Angeles ~' 18 City Council hereby concludes that: 19 2 0 1. A-s-eonditim'red With the conditions required by the Planning Commission and revised by the City Council, the proposal is consistent with the intent of the 21 Comprehensive Plan's Low Density Residential Land Use Designation, the 22 Comprehensive Plan's Land Use Element Goal C, Policy No. 1, Transportation 2 3 Element Goal B, Policy No. 16, and Utilities and Public Facilities Element Goal B, 24 Policy No. 3. 2. The Comprehensive Plan allows for subordinate and compatible uses within different 25 zones including residential zones. It also specifies that residential uses in 2 6 neighborhoods may be augmented by subordinate and compatible uses and lists 27 7-Independent Bible Church CUP PORT ANGELES CITY ATI'ORNEY 28 Decisions, Findings&Conclusions 321 East Fifth Street / PO Box 1150 Port Angeles, WA 98362-0217 Phone: 3604174530 * Fax: 3604174529 Craig D. Knutson, WSBA #7540 1 29 DennisC. Dickson, WSBA#17652 2 schOols and churches as examples of subordinate and compatible uses. 3. The proposed use, a church addition that will accommodate a school and the 3 development of an athletic field, is consistent with the intent and purpose of RS-9 4 zone and is compatible with adjacent residential uses. If the proposed use complies 5 with certain definitions and the design and performance standards set forth by the 6 Zoning Code, it can be deemed consistent with the Zoning Code. 4. As conditioned With the conditions required by the Planning Commission and 7 revised by the City Council, the proposal for the family life center is consistent with 8 the requirements for approval of a conditional use permit as specified in PAMC 17.96.050. 9 5. The use does not significantly reduce travel speed/time on the adjacent arterial roads 10 and does not lower the Level of Service standard on the adjacent arterial roads. 11 6. 9rs'-eonditim~ With the conditions required by the Planning Commission and revised by the City Council, the proposal is consistent with the City's Parking 12 Ordinance, PAMC 14.40. 3_3 7. As conditioned With the conditions required by the Planning Commission and 14 revised by the City Council, the proposal for the family life center is in the public use and interest. 15 16 DATED this __ day of February, 2004. 17 18 RICHARD HEADRICK, Mayor 19 City of Port Angeles 2O G:].,egal_Backup~LITB3ATION'xlndcpendcntBibleFindings.wpd 23_ 22 23 24 25 26 27 8-Independent Bible Church CUP PORT ANGELES CITY ATTORNEY 2 ~t Decisions, Findings & Conclusions 321 East Fifth Street / PO Box 1150 Port Angeles, WA 98362-0217 Phone: 3604174530 * Fax: 3604174529 Craig D. Knutson, WSBA #7540 1 30 DennisC. Dickson, WSBA#17652 Appointment to Board of Adjustment To fill one vacancy for the period, March 1, 2004 - February 29, 2008 131 132 MINUTES BOARD OF ADJUSTMENT Port Angeles, Washington 98362 January $, 2004 6:00 p.m. CALL TO ORDER Chair Teichert called the meeting to order at 6:00 p.m. Members Present: Stanley Harris, Bill Rinehart, John Teichert, Chuck Whidden Member Excused: Barbara Oase Staff Present: Scott Johns, Sue Roberds Public Present: Mike and Theresa Rauch, Marlene Willes, Graham and Dorothy Hutchins, Steve Zenovic, Sean and John Halberg, Ron and Jane Floyd, David Johnson APPROVAL OF MINUTES Board Member Harris moved to approve the December 15, 2003, special meeting minutes as submitted. The motion was seconded by Board Member Rinehart and passed 3 - 0. CONTINUED PUBLIC HEARING: VARIANCE APPLICATION - VAR 03-09 - HALBERG, 600 Milwaukee Drive: Request for a reduction of the front yard(s) setbacks from 25' to 10' in the RS-9, Residential Single Family zone. (Continued from December 15, 2003.) Chair Teichert noted that those who intended to speak must sign the attendance roster and verify that their testimony will be truthful to the best of their knowledge. Associate Planner Scott Johns presented the Department Report recommending approval of and denial of a portion of the variance request. Mr. Johns presented an overhead display of the area indicating the topography, the proposed setbacks, the recommended setbacks, and surrounding uses. He noted that, if approved, a variance should be for the minimum amount of deviation necessary to achieve an expected result. Chair Teichert opened the public hearing. Sean Halberg, 1507 East Beach Road, Port Angeles, indicated that his request is to place a residence as far from the bluff as possible. Such placement will ensure that water runoff from the residence does not negatively affect the bluff and provide for a secure buffer for the residential activities. He responded to a question from Chair Teichert that, although he is requesting setbacks from both the front and rear property lines, the most important reduced setback approval is from the front (Milwaukee Drive) property line. Mike Rauch, 607 Milwaukee Drive, Port Angeles, stated that the site is large enough at present to accommodate the required setbacks without a variance. A large home can be built at present even with the topographical constraint of the bluff on the adjoining property that will have a significant view. Proximity to the bluff should not be used as a reason for a reduction in the setbacks. 137 Board of ,qdjustment Minutes dam~ary 5, 2004 Page 2 Marlene l, Villis, 605 Milwaukee Drive, Port Angeles, believed that a property owner should and could design a residence to fit the property as it exists without asking for special setbacks. She would like to see the property owner build to the standard setbacks. David Johnson, 804 South Oak Street, PortA ngeles, represented adjoining property owner Brad Collins. While his client is not opposed to a reduction of the from setback due to the proximity to the bluff and the history of front setback reductions in the area due to the closeness to the bluff, he is opposed to a rear yard setback reduction for the same reasons. A reduction of the rear yard setback as proposed would allow an additional 4,000 square feet of buildable area which is not needed for a property owner to construct a reasonably large home on the property and would counter the reasoning for a front yard variance by allowing construction closer to the bluff rather than away from it. Steve Zenovic, 519 South Peabody, Port Angeles, represented both the applicants and the property owners as he had earlier prepared a geologic hazard report for the property for Mr. and Mrs. Floyd, the property owners. As an engineer, he would hope that a reduction of the front setback would be allowed to allow an increased setback to the bluff. He noted that a typical RS-9 zoned lot contains 46% buildable area with the subject site containing 30% given the triangular shaped restrictions of the lot. The requested rear yard setback would allow the applicant to construct a residence that would be deeper rather than longer, which should please residents to the south who may be concerned that their views will be impacted. Without a variance, a home would need to follow the contours of the triangular shaped lot and would be more visually impactive if built to lot coverage maximum. Sean Halberg, 1507 East Beach Road, Port Angeles, provided a display identifying several building footprint areas if the requested front and rear variances were approved. Graham ttutchins, 611 Milwaukee Drive, Port Angeles was concerned that the height of a new residence on the bluff would impact his view. He asked what the height maximum would be, to which Planner Johns responded that the maximum is 30 feet from ground level. Dorothy Hutchins, 611 Milwaul~ee Drive, Port Angeles indicated that they had built their home knowing that it was possible for a residence to be built in front of them on the bluff and wondered if such construction would affect her view. Chair Teichert noted that her home is situated south of the subject site on a rise above street level and the subject lot drops to the north some 5' to 6' from the street. John ttalberg, 1507East Beach _Road, PortAngeles, stated that as a professional real estate appraiser, he believes that by squeezing a building footprint within the existing setbacks, views may be more impacted than by allowing the flexibility that the proposed variances would allow a potential builder. There being no further testimony, Chair Teichert closed the public hearing. Board Member Rinehart agreed with staff's analysis and believed that approval ora variance of the front setback from Milwaukee Drive was in line with other such actions taken in the area. Chair Teichert concurred but noted that other variances granted in the area were allowed on much smaller lots without the excess building area of the subject site. Following detailed discussion, the required criteria for approval of variances was reviewed step by step and it was decided that the site would qualify for a reduction of the front yard setback from Milwaukee Drive but would not qualify for a similar rear yard reduction. Board Member Rinehart moved to approve the requested front yard reduction from Milwaukee Drive from 25' to 15' but to deny the rear setback request citing the following findings and conclusions in support of the action: Board of Adjustment Minutes January 5, 2004 Page 3 Findings: Following the public hearing, and based on the staffreport, information in the file, public review and comment, and the Board of Adjustment's discussion and deliberation, the Board of Adjustment hereby finds that: 1. The applicants are proposing a reduction of the front and rear yard setbacks from 25 feet to 10 feet in order to increase the buildable area on a triangular site with a required setback from the marine bluff so that a residential structure can be placed further away from the bluff 2. The applicant Sean Halberg applied for a variance for the property located in the 700 block of Milwaukee Drive on November 7, 2003. The applicant's submittal is identified as Attachment B to the December 8, 2003, Staff Report for VAR 03-09. 3. Notice of the requested action was published in the Peninsula Daily News on November 11, 2003, with notices mailed to surrounding property owners on November 10, 2003. The site was posted on November 10, 2003. 4. The site is adjacent to Milwaukee Drive on the south side and 6t~ Street on the north side. Milwaukee Drive is improved to a 35 foot width and 6th Street is undeveloped. The two rights-of-way come together at the east end of the site forming an acute 18 degree angle. 5. The property is triangular in shape forming a right triangle with one side being 395' in length and the base side being 124' in length resulting in a total of 24,490 square feet in area. An area of 16,650 square feet is lost to standard RS-9 setbacks and an additional area of 577 square feet is lost to the 60-foot setback from the marine bluff, leaving a buildable area of 7,263 square feet. An additional 1,500 sf of the buildable portion of the site is less than 30 feet in width. 6. The site is zoned RS-9 and both Milwaukee Drive and 6th Street have required setbacks of 25 feet. Site access will be from Milwaukee Drive so the setback from the 6th Street right-of- way for a detached accessory structure is 10 feet. 7. Reviewing City departments had no objection to the variance. 8. The property is designated Low Density Residential (LDR) by the Comprehensive Plan Land Use Map. Portions of the properties adjacent to the Strait of Juan de Fuca are designated Open Space (OS). Comprehensive Plan Land Use Element encourages the preservation, and capitalization of existing unusual, unique, and interesting natural features. 9. The land uses adjacent to the site consist of single family residences. The surrounding properties are zoned RS-9. Properties to the east of 'N' Street are zoned RS-7. 10. In accordance with Sections 197-11-800 (6) (b) and 197-11-908 of the Washington Administrative Code, and Chapter 15.04 of the Port Angeles Municipal Code, the proposed 139 Board of Adjustment Minutes January 5, 2004 Page 4 variance is categorically exempt from State Environmental Protection Act threshold determination and environmental impact statement requirements. 11. A geotechnical evaluation was prepared for the site on August 29, 2003, recommending that no structure be placed closer than 60 feet from the marine bluff. The required buffer for the marine bluffper Chapter 15.20 of the Port Angeles Municipal Code is 50 feet of undisturbed vegetation, measured from the top of the bluff. 12. Allowing a variance to reduce the setback to the 6th Street right-of-way will not significantly increase the structure's distance from the top of the marine bluff. Conclusions: Following the public hearing, and based on the staff report, information in the file, public review and comment, and the Board of Adjustment's discussion and deliberation, and the above listed findings, the Board of Adjustment hereby concludes that: A. Because the subject property's shape limits the calculated amount of buildable area, the actual usable area of the site is constrained. B. Because the site is located near the marine bluff, additional setbacks are applied to the site, further limiting the buildable area. C. Several residences along Milwaukee Drive have reduced front yard setbacks so the structures can be located farther from the marine bluff. D. The proposed use is consistent with the City's Comprehensive Plan, Zoning Ordinance, and adjacent land uses. E. The proposed variance to reduce the setback from 6th Street does not meet the criteria for granting a variance and would not be in the public interest. F. The proposed variance from the Milwaukee Drive setback is in the public interest by increasing the setback from the marine bluff. The motion was seconded by Board Member Chuck Whidden and passed 3 - 1 with Board Member Harris opposing the motion. Mr. Harris' opposition was because he did not agree that a variance was needed in order to build a reasonable structure within the existing footprint and standard setbacks for the lot. 140 Board of Adj'ustment Minutes January 5, 2004 Page 5 COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS None REPORTS OF BOARD MEMBERS Chair Teichert and members of the Board welcomed new member Chuck W-hidden. Board Member Harris asked that he be notified when a meeting is scheduled so that he can note it on his calendar. ADJOURNMENT The meeting adjourned at 7:30 p.m. Sue Roberds, Acting Secretary John Teichert, Chair PREPARED BY: S. Roberds · 142 THE CITY OF' - PORT ANGELES POLICE - DEPARTMENT MISSION STATEMENT _ In partnership with our community, the Port Angeles Police Department recognizes its mission to - serve in a compassionate, courteous, and professional manner, to promote freedom and peace of - mind, pride in our neighborhoods, and the safety of our families. Contents of ~00a Annual }report Organizational Chart I Department Employee Photos 2 and 3 _ _ Reserve Officer Pho~os 3 Police Volunteer Photos 4 Low Enforcement Advisory Board Photos 5 Chiefs Message 6 Operations Division Report 7 thru I I ._ Detective Division Fleport 12 and 13 PenCom Report 14 and 15 Records Division Report I 6 and 17 Crime Statis~cs 18 and 19 Police Volunteer Statistics 20 ORGANIZATIONAL CHART Police Administration I Operations Patrol Detectives Records Communications OPNET Sgt. Department 911 Services School Resource Records Officer Law Property/Evidence Enforcement Support Services Management Dispatch Permits Fire/EMS Volunteers Dispatch Public Information Parking Enforcement Port Angeles Police Department Employees Administration Thomas E. Riepe Terry Gallagher Naomi Riggins Police Chief Deputy Chief PenCom Manager Records Division Support Services Liz Zenonian-Waud Linda Reidel Lena Washke Vicki Morgan Sandra Strafford Gale Turton Records Supervisor Records Specialist Records Specialist Records Specialist Parking Enforcement Support Services Communications Division (PenCom) Donna Hamlin Steve Romberg Michael O'Connor Glorene Hanson Cindy Johnson Rick Crabb Communications Supervisor Communications Supervisor Communications Supervisor Communications Officer Communications Officer Communications Officer Karen Roedell Tony Rife Deb Homart Todd VanSickle Sam Baughman Communications Officer Communications Officer Communications Officer Communications Officer Communications Officer Kerr Barber Mary Rife Vikki German John MeLaughlin Jodi Simnmns Communications Officer Communications Officer Communications Officer Communications Officer Warrant Entry Clerk Detective Division Erick Zappey Jack Lowell Jesse Winfield Mike Hall Robert Ensor Gerald Swayze Detective Sergeant Detective Corporal Detective Detective Detective School Resource Officer Patrol Division Jim Baertschiger Eric Kovatch Steve Coyle Glen Roggenbuck Ed Schilke Tyler Peninger Kevin Miller Sergeant OPNET Sergeant Sergeant Sergeant Corporal Corporal Corporal/K-9 Handler Mike Silva Tom Bergeron Brian Raymond Duane Benedict Glenn Wood Brace Knight Allen Brusseau Officer Officer Officer Officer Officer Officer K9 Officer Jason Viada Thomas Kuch Barbara McFall David Dombmwski Rik Scairpon David Mand Officer Officer Officer Officer Officer Officer Reserves ] K9 Officers -- Dave Hansen Trevor Dropp Gene Hoagland Dan Morse Arco Kilo Reserve Reserve Reserve Reserve K9 K9 Bill Foley Charles Devoney Lea French Louis Lawson Kristen Agren Police Robert Agee Gary Marler Volunteers James Walsh Leona McAllister Marilyn Walsh Dorothy Phillips Tanya Simpson Leland Porterfield Gwen Porterfield Law Enforcement Advisory Board Rod Anderson Alan Bamard Leonard Beil Joseph Girard Jim Jones, Jr. Maria Pefia Kathy Steinkamp Dennis Wilcox Chief's Message It is my pleasure to present the Port Angeles Police Department's Annual Report for the year 2003. This report highlights a few of the Department's many accom- plishments of the past year. Contrary to many larger metropolitan areas, the majority of PAPD employees and their families live and shop in the community where they work. This helps engender a commitment to "community oriented policing" and fosters an organ- izational culture dedicated to working in partnership with the entire community. The members of the police department recognize that effective solutions to community policing problems can only be developed and implemented in concert with community participation. In other words, the police department can only accomplish its mission through the support, assistance, and close interaction with the community. In 2003 PAPD, employees answered (and processed) 17,210 Calls for Service. Patrol officers and detec- tives also initiated a record number of Quick Calls, which are primarily self-initiated activity such as; traffic stops, follow-up investigations, citizen contacts and community policing. They did so in a manner that con- tributed to a sustained low crime rate. The "Crime in Washington State 2002 Annual Report", which was completed and distributed in December 2003, showed that from 2001 to 2002 the overall crime rate in Port Angeles decreased 9.1%. 2003 was an especially good year in that, through the support of the City Manager and City Council; the Department was able to add one sworn officer position. A new officer will be hired in early 2004 to back- fill a sergeant who transferred from "patrol duties" and is now assigned to supervise the day-to-day opera- tions of the local drug task force (OPNET). This will raise the total number of sworn officer positions in the Department from 28 to 29, still not up to the high of 30 in 1995, but a very positive change given the flat economy. The fall 2003 passage by the voters of a countywide 1/10th of 1% sales and use tax dedicated for 9-1-1 emergency communications will also benefit the Department and community for years to come. The benefi- _ cial community safety impacts of this small tax are numerous. A 9-1-1 dispatcher and a records specialist are budgeted to be hired mid-2004 when the sales tax goes into effect. The records specialist will fill a pre- vious vacancy but the 9-1-1 dispatcher will be a "new position." The City's revenues continue to remain relatively flat while expenditures (costs) rise. This prevented the funding of the animal control officer position in 2003 (and 2004). But, the patrol officers "stepped up to the plate" and handled hundreds of calls that previously would have been handled by the animal control officer. I am extremely proud of the professional, highly trained, and dedicated men and women of the PAPD (this _ includes the volunteers and reserve police officers). The Port Angeles Police Department is among an elite minority of Washington State law enforcement agencies to meet all of the 240 Washington Association of Sheriffs and Police Chiefs (WASPC) Accreditation standards. On behalf of the entire Port Angeles Police .... Department, I thank you for the support and assistance you have given the Department during the year 2003. - Chief of Police Operations Division Prepared by Deputy Chief Terry K. Gallagher School Resource Officer  Established in 1915, the Port Ange- One example of innovation in law enforcement is les Police Department (PAPD) has the School Resource Officer program that was es- R long history of service to the citi- tablished in cooperation with School District #121 zens of Port Angeles. As the com- in 1997. The program places one specially trained munity has grown and demands on officer full-time at the Port Angeles High School. law enforcement have increased, so The officer is also available to handle calls at the too has the department grown and other schools in the community. Currently Officer the skill level of its employees. Gerald Swayze fills the SRO position. In 1936 the police department was comprised of Officer Swayze completed a 40-hour block of in- six patrol officers and a police chief. Today there struction specific to the duties of an SRO in August _ are 28 commissioned officers and 24 civilian em- of 2003. Since that time he has been at the high ployees. The total department budget in 1936 was school virtually every day that school is in session. $14,775.00. Found in the budget (it's only one He has also attended all home football games and page!) is a $5.00 allocation for travel and $125.00 school sponsored dances. Officer Swayze teaches for "fuel, auto repair, and oil." This compares to a classes at the North Olympic Peninsula Skills Cen- 2003 budget of approximately $3,800,000 and a ter, attends meetings related to juvenile crime travel and training allocation approaching (COSEP), serves on the Skills Center general advi- $20,000.00. sory committee, and is an active member of the - North Olympic Peninsula Youth Treatment Plan- 28 commissioned officers is a little less than the ning Project. In short, if it's about kids, Officer state average for a city the size of Port Angeles. Swayze makes every effort to be an active player. _ With a population of 18,430, Port Angeles has He, like the police department in general, recog- 1.52 officers per 1,000 citizens; the state average nizes that prevention efforts often have more assur- is 1.59. PAPD officers handled almost 19,000 ance of long term success than simply reacting to calls-for-service in 2003, presumably more than criminal violations as they occur. were generated in 1936 (when such things were not counted). Of that number, 207 were domestic In 2003 the SRO responded to 25 school related in- _ violence calls. This compares to 217 handled by cidents of harassment, 14 thefts, 11 assaults, two the Clallam County Sheriff's Department which drag violations, and two weapons related offenses. serves a larger population. For reasons unex- Seven citations were issued for smoking, eight peo- _ plained, domestic violence seems to be somewhat ple were cited for traffic violations, and nine juve- more prevalent in Port Angeles. For example, nile arrest warrants were served. Redmond (population 46,040) police responded to - 212 DV calls; Puyallup (population 34,920) police Crime Stoppers responded to 215; and, Olympia (population 42,690) responded to 307. Obviously, PAPD offi- 2003 proved to be another successful year for the -- cers stay busy; however, they still manage to find Crime Stoppers program. While the "tips" line only the time to interact with citizens in ways other received 18 calls from citizens wishing to report than just the enforcement of criminal laws. This knowledge of a crime, the tips received did result in - speaks to the dedication of staff and their absolute the successful resolution of a number of investiga- commitment to the provision of high quality law tions. For example: enforcement services to the community. · January 9, 2003 - the robbery of a downtown bank was solved by a of the City to the success of such events. citizen tip. Recently, the suspect identified was convicted at trial and By far, the most time intensive event of the year for remanded to jail. Restitution was the department was the Strait Thunder hydroplane also ordered, races held in October of 2003. The event was an unqualified success. Both participants and specta- · January 23, 2003 - three suspects tors literally raved about the course location and the were identified as being in posses- efforts of the organizers. 147.5 hours of police sion of heroin. Trial is pending on overtime was expended in the planning and man- two of those arrested, the other en- agement of the races. At an approximate cost of tered a plea of guilty and has been $50 per hour, this represents a $7,375.00 commit- placed in Drag Court. ment by a single City department. · April 5, 2003 - a Carlsborg area Other events used much less overtime but still business was the victim of an arson placed a sometimes unrecognized burden on the de- fire. The suspect was identified partment. Arts in Action, for example, consumed through Crime Stoppers and, after 35.5 hours of overtime. Operation Blue Line, a trial, was sentenced to a 17-month multi-agency drug smuggling interdiction effort, prison term. consumed 41 hours. The Big Hurt, the Fourth of July parade, Port Townsend's Rhododendron Festi- North Olympic Crime Stoppers is a non-profit cot- val, Sequim's Irrigation Festival, and school events poration. It is managed by a 15 member civilian all placed an additional burden on the department board of directors, all of whom are volunteers. The and our overtime budget. (Note: The OT listed is Port Angeles Police Department provides the law for commissioned officers only and does not in- enforcement coordinator for the program, a posi- clude any expended by other divisions within the tion currently held by Detective Corporal Jack department.) Lowell. The program is entirely funded by commu- nity donations of approximately $5,000.00 each Support Services Division year. Ergo, costs for the payment of rewards, insur- ance, advertising and other expenses related to the Support Services is essentially a one person operation of the program are completely reliant "division" within the department. Retired police upon the community's trust in the Crime Stopper's sergeant Gale Turton is in charge of the division concept. Since its inception Crime Stoppers has and its many responsibilities. He is assisted by a been responsible for 34 arrests and solving 37 staff of citizen volunteers whose shared desire to cases. $20,659.00 in restitution has been ordered serve the community allows the division to func- by our local Courts (restitution is pending in some tion. cases). Support Services manages the department's junk The Police and Community Events vehicle abatement program. Most citizens would be surprised to learn the actual number of derelict or The Police Department is actively involved in a va- inoperable vehicles towed off City streets and prop- riety of events that occur in our community on an erty every year. When asked, a common answer is annual basis. In fact, without the involvement of "about two dozen." The actual numbers are: PAPD staff, many of these events could not occur nor enjoy the success they have over the years. Po- ° 254 vehicles were certified as lice involvement comes at a price, however, and the "junk" and towed from either City inherent cost is one way to measure the dedication or private property; City Hall employees when City funds are deposited · 141 additional vehicles were re- in the bank. Additionally, volunteers run the depart- moved from City streets by the own- ment's "radar trailer," providing a particularly valu- ers after contact from Support Ser- able service in local school zones. They have also vices; assisted with traffic and crowd control at a variety · 41 vehicles were classified as of community events while still finding the time to "other" and required Support Ser- stage a Bike Rodeo for young people every year. (A vices response. These vehicles were Bike Rodeo is a bike safety educational event that not junk nor abandoned but, for ex- kids enjoy.) ample, may have posed a parking problem; New this year for the volunteers was the introduc- · One vehicle was classified as tion of Night Patrol wherein interested volunteers "abandoned" and was towed, patrol City parks, businesses, and schools during the hours of darkness. The evening patrols are truly In other words, Support Services in one fashion or a volunteer effort in that the idea originated from another, was directly involved with 437 vehicles in within the group when they collectively recognized - 2003. Of that number, 255 had to be towed. The the value of having additional eyes and ears out and cost to the City - much less than it could be. If any about at night. To date night patrollers have found tow company charged the City $100 per vehicle the unsecured doors at local schools, after hours visitors City of Port Angeles would have spent over to local parks (which close at 11:00 p.m.), and busi- $25,000 last year just in tow fees. Evergreen Tow- nesses inadvertently left unlocked. To recap: ing, however, has towed over 75% of the noted ve- hicles and done so without charge to the City. We · Number of Night Patrols conducted 12 estimate, in the last two years, that Evergreen has · Total Volunteer Hours represented 39 towed 287 vehicles at the request of the Police De- · Number of Miles driven 481 partment and saved the City many thousands of · Schools Checked 38 dollars by doing so. · City Parks checked 29 Additionally, Support Services functions as the de- · Businesses checked 22 partment liaison to the planning committees of · City Pier checks 15 various community events. The traffic control plan · Airport Patrols 12 for the 4th of July parade was designed by Support · Positive Citizen Contacts Too many to Services Technician Gale Turton, as was the crowd count!!! and traffic control plan for Strait Thunder. Gale also manages the department's vehicle acquisition Total volunteer hours for 2003 dedicated to monthly and maintenance program and functions as the de- meetings, office work, radar/speed watch, vacation partment volunteer coordinator. He is truly a very house checks, finance department escort and corn- busy employee, munity eventg totaled 2,642.5. The average number of hours contributed by any one volunteer were 165. Police Volunteers One volunteer, Lou Lawson, contributed more than 660 hours of time to the department and the com- As mentioned, our police volunteers contribute munity. 80 hours were contributed to Strait Thun- many hundred hours of time to the City and specifi- der, 110 hours to airport events, 43 hours to the Fire cally to Support Services every year. They also Department's Sparkie Week, 24 hours to a disaster provide invaluable assistance to the Records Divi- preparedness exercise, and 76 hours to the Festival sion. Volunteers handle pawn shop record responsi- of the Arts, to name just a few things that benefit bilities, deliver mail to Clallam County depart- from the willingness of our volunteers to serve the ments such as the Courts, and provide escort to community. did the officers. This has changed in recognition of Firearms Training, Defensive Tactics, what police shootings actually entail. Officers need - and Emergency Vehicle Operations to be able to shoot while moving to cover; and our (EVOC) current training reflects that reality. -- Simunitions training can most easily be described Police training addresses a variety of issues but is concentrated on those areas considered to be as law enforcement officers participating in paint- -- high liability - use of force, defensive tactics, and ball wars. Early in 2003 the Lower Elwha Tribal Police Department contacted other area law en- vehicle operations, forcement agencies and offered the use of a large -- While in the basic police academy newly hired building in their jurisdiction for police related training. The tribal police specifically mentioned officers spend one week at the Washington State simunitions training as a possibility and gener- Patrol training facility learning to operate a po- ously offered the use of the special equipment nec- - lice vehicle safely in a variety of traffic and speed conditions. Post academy training has essary for such training and the certified instruc- tors on their staff. been severely inadequate for several years, how- - ever, because of the high costs involved in send- Simunitions training involves officers wearing pro- ing multiple officers and their vehicles out of tective gear and conducting such things as building town. In 2003 that problem was solved with the searches. It requires volunteers, also in protective - formation of the Westsound Regional EVOC In- structor Team. The team consisted of a group of gear, to act as "bad guys" inside the building. instructors from ten law enforcement agencies Some of the bad guys are armed with the paintball -'- who joined together to provide training at the type guns, some are not. Officers are also armed Bremerton raceway. Training was offered from with simunitions weapons. They are then required 7:00 a.m. until 3:00 p.m. The schedule allowed to search the building without getting shot and without shooting an unarmed adversary or an - officers from the department to receive acom- armed adversary that does not pose a threat where prehensive EVOC refresher during on-duty time; the need for overtime was eliminated. From No- deadly force would be legally justifiable. Many of- ricers were shot by police volunteer Lea French ~' vember 10, 2003 through November 20, 2003 who, by all reports, thoroughly enjoyed blasting twenty-one PAPD officers received training. The away at the officers. Feedback from the officers _ new training format will allow us to train officers indicated they had a great time, found the training in EVOC annually, much to the delight of staff to be very realistic, and of real on-the-street value. and, equally important, the department insurance It is unclear whether they appreciated the superior carrier. PAPD provides two instructors to the Westsound team. marksmanship demonstrated by Lea. Defensive tactics focuses on teaching officers _ Firearms is another high liability area that re- techniques for protecting themselves and subduing ceives extensive attention from the department, resistive subjects when the application of a firearm Corporal Tyler Peninger now manages PAPD's is not permitted. Officers learn such things as sub- __ firearms training regime. He is assisted by Offi- mission or "pain compliance" techniques, ground cers Jason Viada and Glenn Wood. New in 2003 fighting, Taser use, handcuffing and baton use. was the introduction of simunitions training and There was a total of 174 hours of defensive tactics _ shoot on the move training, training provided to PAPD officers in 2003. In Traditional law enforcement firearms training generally only required officers to stand still and other words each patrol officer received approxi- _ shoot. Sometimes the targets moved but seldom mately ten hours of training. Use of Force Police use-of-force is an area that receives in- tense public scrutiny and is perhaps that high- est liability issue involved in law enforcement. For those reasons use-of-force training is heav- ily addressed by the department. Most notable in 2003 is that PAPD was involved in the first fatal shooting of a suspect by a Port Angeles officer in many, many years. The fact that no officers nor innocent parties were injured dur- ing the incident is a tribute to the quality of training provided the officers over the years. One concern shared by all members of the de- _ partment is the encountering of more and more firearms during the course of daily work. Sadly, many of the guns are being carried by juveniles. There were 72 use-of-force reports completed by officers in 2003. Officers re- sponded to 16,291 calls-for-service. Addition- ally, they handled 9,291 other incidents of vari- Police I~partment Arrests ous types that were initiated by the officers and not in response to a citizen's call for help. This 1200- means that in handling 25,582 incidents, rang- ing from the simple issuance of a traffic ticket 1000 to a deadly force encounter, officers only em- 800. ployed some level of force .28% of the time. 600 Eliminate the self-initiated activity and the of- 400. ricers used force .51% of the time. Nationally, 200 police officers employ some level of force in 0- about one percent of the situations they are 2000 asked to handle. Our department's track record 2001 2002 2003 in regard to the employment of force compares I IJuYenile 13 Adult ** I very favorably to that of other departments and is a credit to the training and professionalism of staff. Number of Traffic Citations and Infractions The Port Angeles Police Department is an or- ganization composed of dedicated, profes- sional, well-trained, and well-educated em- ployees. The success enjoyed by the depart- ment and our reputation in the community is not an accident but something hard earned through the work of staff. With such a bright and dedicated group of people serving the pub- In200o 12001 120(Y2 12003I lic safety interests of Port Angeles, 2004 prom- ises to be an even better year. Detective Division Prepared by Detective Sergeant Erick Zappey For the year 2003, PAPD Detectives sub- mitted approximately 79 felony cases to the Clallam County Prosecutors Office. While there are still cases from 2003 awaiting final disposition, 40 of those cases that were adjudicated resulted in fel- ony convictions. Violations of the Uniform Drug Code con- tinue to dominate the felony crime investi- gations. However, the city also suffered a From Left to right second bank robbery within a five month Detective Jesse Winfield period (detectives were able to quickly Detective Bob Ensor identify and track the suspect to Las Ve- gas, where the FBI took him into custody), Detective Corporal Jack Lowell an assault involving a sword, a case where Detective Sergeant Erick Zappey a man shot himself (but tried to make it Detective Mike Hall look like his wife had hired someone to shoot him), and several vicious attacks upon citizens of the city. The detective di- Two forgery convictions netted $7,207 in vision also noted an increase in crimes in- _ volving computers, including counterfeit- fines and restitution as well as 930 days in ing, forgery, and child pornography, the county jail. Burglars and thieves ac- counted for another 6 convictions for Those convicted were sentenced to a total $22,833 in fines and restitution. For these of 16,676 days in prison or jail, a 370% in- crimes, including possession of stolen crease from 2002. These perpetrators were property, a total of 716 days of prison/jail _ also required to provide an additional time was ordered, along with 720 hours of 1,764 hours of community service. The community service. One repeat offender Superior Court also ordered $73,421 in garnered a 13-month sentence after being ~_ fines and restitution. The largest single convicted of the possession of several sto- len firearms. While the court's trend in sentence handed out by the Court was con- finement for 108 months in prison for mul- 2003 was for longer jail sentences, there - tiple deliveries of methamphetamine, was compassion shown in several cases, including one bookkeeper who embezzled $14,965 from her employer. She was or- _ dered to pay back all the money and was sentenced to spend just 6 days behind bars (and complete 240 hours of community _ service.) 2003 saw a reduction in the reported in- stances of child molestation. Although there are still six cases under prosecutor review and one case actively being investi- gated, only one case (involving child pornog- raphy) was brought to trial. The finding of "Guilty" brought a 96 month sentence and fines of $1,035. Port Angeles continues to experience in- creased armed robberies and violent felonious assaults. While several cases remain under investigation, detectives were able to quickly identify and capture the Bank of America rob- ber as well as the armed robber of the 76 Roadrunner, (which also solved a county armed robbery at Market Place Foods). These two robbers received a combined sentence of 103 months in lockup, and fines and restitu- tion totaling $7,316. While there were no murders this year, five people were convicted of violent assaults upon others. 66 months of incarceration were or- dered along with $5,800 in fines. Detectives also acquired two convictions for weapon vio- lations. Fines on the two totaled $710, and their incarceration totaled 16 months. Detectives also solved 2 arsons. One juvenile received 30 days in juvenile hall, while the adult that started the Pershing Hotel fire was found not guilt by reason of'insanity. Lastly, one female who attempted to conceal evidence in the Round the Clock Deli robbery earned herself one day in jail and a fine of $860 for rendering criminal assistance. PenCorn tions with a need for improved radio capability on the peninsula. This one year grant is providing Prepared by Communications Manager Naomi Wu funding to build a radio backbone around the Olym- pic Peninsula eventually connecting 6 counties. Permitting and planning functions are well under- way with an August 2004 completion goal. SIGNIFICANT EVENTS The most significant impact on the future operation of PenCom is the November passage by voters of Proposition One by a 59% margin. Proposition One provides for a one tenth of one percent increase in PROJECTS the excise and use tax for "financing, design, acqui- sition, construction, equipping, operating, maintain- Several ambitious projects were undertaken begin- ing, remodeling, repairing, re-equipping, and im- provement of emergency 9-1-1 communication sys- ning in January with the release of a request for pro- tems and facilities." About $760,000 per year in posals for a new 9-1-1 telephone system. The goal revenue will go directly to PenCom to fulfill this was to upgrade analog 9-1-1 equipment to digital mission. providing enhanced features for 9-1-1 call takers. A Positron system was proposed by Qwest and se- PenCom user agency interlocal agreements expired lected with a cutover date of May 1, 2003. The pro- December 31, 2003. The new agreements are com- ject came in on time and under budget, pleted and should be signed by the governmental A new Dictaphone Freedom 24 hour logging re- entities in January. Important changes to the fund- corder and instant call check system was installed in ing formulas were agreed to and will provide a more equitable base for charging individual agen- March and tested through May. It was accepted on cies. May 1 st and came in within the budget and on time. This recorder is state of the art providing enhanced features of fault tolerance and data storage. The Another goal in 2003 was met with progress made call check system allows the dispatchers to instantly towards fully enhanced 9-1-1 for wireless calls. All replay radio transmissions and phone calls from carriers are providing Phase I information to the Center on every 9-1-1 call placed. Phase I provides their console positions. This is a critical feature to a call back number and thc cell site the call is for- public and officer safety, warded through. Four carriers out of six are also A third project of significance to emergency dis- providing some Phase II data which is the latitude and longitude of the caller's location. We are corn- patch is the OPSCAN (Olympic Public Safety pleting the installation of the mapping programs so Communications Alliance Network) radio system that the dispatchers have a visual representation of upgrade. This project began two years ago with a the caller's location and can send help if needed. mandate from the PenCom Advisory Board to begin This task should be done by the end of February. working towards an improved radio system for user agencies. A $5.7 million dollar grant to Clallam County from the Federal Emergency Management PERSONNEL Administration (FEMA) to improve radio interop- In January 2003, Communications Officer Eric Frey erability was announced in August. OPSCAN is a consortium of governmental and private organiza- re-enlisted in the Air Force to fulfill his ultimate goal of becoming a fire fighter. In July and Novem- ber, two probationary employees were released from employment while another is doing well after train- 911 Calls for ing. During the entire year, the Center was under- all Agencies staffed with at least one vacancy. The deficiency was made up by an increase in overtime hours. At year's end, there is one vacancy and one individual on family leave having delivered a 9 pound 5 ounce boy. We are advertising for a lateral entry employee with a closing date of January 9, 2004. We will be adding an additional position in June bringing our total complement to 19. STATISTICS Radio transmissions (last 6 months of year): 691,676 911 Calls, Wireline--21,708 0iapal~h~ flat fha 911 Calls, Wireless-- 9,636 P~a't hngal~ Police ~ Total 9-1-1 Calls: 31,344 Total non-emergency calls: 190,388 Warrants processed--2,962 - Protection orders processed---858 Total court orders processed: 3,820 -- Fire/EMS calls for service--9590 Law Enforcement calls for service--36,193 Total Calls for Service: 45,783 _ Calls for Service for the Quick Calls for Port Angeles Police Department Port Angeles Polioe Deparfla'ent *The reduction in the number of Calls for Service and Dispatches is primarily due to the Department no longer responding to Animal Control and Vehicle Lockouts. ,, The Department continues to respond to vicious dogs and barking dogs (when in ~ ~ violation of the noise ordinance.) Officers also respond to vehicle lockouts in ex- tenuating circumstances, such as, children locked in vehicles, k Records Division mail run to the Clallam County Prosecutor's Office, District Court, Superior Court and the Clallam Prepared by Records Supervisor Liz Zenonian-Waud County Sheriff's Office. Police Volunteer Louis Lawson helps when Gary is out of town. They are The Records Division of the Port Angeles Police both very much appreciated. Department is often the public's first contact with this agency. The Records Division of the Port An- Police Volunteers Lee and Gwen Porterfield work geles Police Department maintains a high level of with the pawn transactions. They organize and audit customer service to everyone who comes to the all the pawn slips. If a person pawning an item gives station. As an integral component in the operation an out of area address, Lee & Gwen copy the pawn of the Department, the function of this division is slip. These copies are sent to the appropriate crimi- to provide a variety of services to the public, nal justice agency notifying them of the transaction. commissioned officers, prosecutors, attorneys, in- The agency can then cross check these items against surance companies, City departments, and other any stolen property in their jurisdiction. The Porter- police agencies, fields have worked in the Records Division together since they joined the Volunteers. Records Specialists are exceptional personnel and handle an extremely heavy workload. Police Volunteer Leona McAllister does a lot of dif- ferent projects for the Records Division. She files, In addition to answering all non-emergency researches, compiles information, prepares paper- phone calls and staffing the public access counter, work for destruction and does a yearly audit of cases. employees from this division also provide a vari- Leona has also helped the Records Division since ety of other services that are listed below, she joined the Volunteers. In the year 2003, Records personnel processed: Lea French completed her internship with the depart- ~ 3,463 Crime Reports ment and we were very happy when she also became ~r 1,510 Infractions a Police Volunteer. She continues to work on special ~r 1,081 Criminal Citations projects three times a week after college classes. She ~r 237 Juvenile Arrests is a valued member of the team. ~r 1,044 Adult Arrests Even Santa Claus and Mrs. Claus are Police Volun- ~r 291 Applicant Fingerprints teers. We appreciate their taking time from busy ~r 136 Concealed Pistol Licenses schedules to have their pictures taken with children ~r 178 Pistol Transfers of City of Port Angeles employees. ~r 3,926 Parking Tickets ~ 9 New Taxi Applicants -- 197 Interview tapes were transcribed in 2003 and thanks to digital recording they are much easier to transcribe. The clarity and elimination of back- - ground noises contributed to faster transcription by the Records Specialists. The Records Division is fortunate to have the Port Angeles Police Volunteers help with a variety of daily tasks. Police Volunteer Gary Marler usually does the Property/Evidence Unit Parking Enforcement The P.A.P.D. Property and Evidence Unit Port Angeles Police supports the 28 commissioned officers of has one part time Corn~ the Police Department and the citizens of munity Service Officer Port Angeles with their property/evidence and she enforces the needs. A member of the Records staff is city parking ordinances assigned full time to Property and Evi- as well as the R.C.W.s dence. Property and Evidence is available related to parking. Monday through Friday from 7:00 a.m. to This year we were able 5:00 p.m. to increase Sandra's hours to full time from As has been the situation for several years, June through September and the Downtown Asso- efficient storage and retrieval of property ciation was very appreciative. Sandra was _ and evidence is seriously hampered by lack awarded the Community Partnership Award from of space. In a few instances, there has been the Port Angels Downtown Association. a reduction in the bulk of evidence requir- ing storage space in the property room. Photographs and film are now stored in a separate secure location. Many photo- A portion of the Records division time is spent dis- graphs are now digital and are stored on seminating criminal history Information. discs, further reducing space requirements. About Criminal Histories... Most interviews are now recorded digitally. The Washington State Patrol Identification and Criminal History This has also reduced and simplified stor- Section is the statewide repository for fingerprint-based criminal age. history record information (CHRI). Local criminal justice agen- cies are required by law to submit felony and gross misdemeanor Drugs require storage at a high level of se- arrest and disposition information to the State Patrol, where it is included in a CHRI data base. curity. All such storage space is always full. Drugs from hundreds of closed cases- Who May Request CHRI?. were destroyed this year by taking them to Certified criminal justice agencies may request and receive unre- the Regional Waste Facility in Spokane. stricted CHRI from the Identification and Criminal History Sec- This is the only public facility in Washing- tion for criminal justice purposes. The public may request and receive CHRI for non-criminal justice purposes, but it is limited ton State available to law enforcement to conviction information only. agencies for this purpose. The perpetually high volume of drug cases also brings with Conviction CHRI is defined in the Revised Code of Washington it other property that must be stored as evi- (RCW) 10.97.030, and it relates to an incident that has led to a dence, from bulky marijuana growing conviction or other disposition adverse to the subject. In addition to the conviction CHRI, non-criminal justice requestors (the pub- equipment to large amounts of recovered lic) may receive a record showing pending arrest offenses under stolen property. As a sidelight, this year one year old without disposition, and if the subject is a registered over $7,000 was forfeited to the City sex offender or kidnapper. through drug seizures. Port Angeles Police can only disseminate Port Angeles Police Criminal History. To obtain Washington State criminal history There's no doubt about it. Lack of storage information, contact the Washington State Patrol in Olympia. To remains the number one problem facing the get criminal history for the United States contact the Federal Bu- property custodian, reau of Investigation. The Records division of the Port Angeles Police Department can provide you with addresses and informa- tion to contact the state and FBI. Arson Theft - Other Theft - Vehicle Theft from Building I---- Theft from Vehicle Shoplifting,-- Burglary- Other Burglary- Residential / Assault 4th Degree Assault-Felony Robbery Rape/Sex Offense Homicide 0 0 0 0 0 0 0 0 Part I Crimes Part I1 Crimes CITY OF PORT ANGELES POLICE DEPARTMENT VOLUNTEERS 2003 YEAR END REPORT MISCELLANEOUS BREAKDOWN ACTING SANTA 2.5 5 AIRPORT 2 4 AIRPORT SHOW 6 22.5 BICYCLES 2 4 CANCER 2.5 7.5 DISASTER DRILL 3 24 DRUG SUPPORT 13.5 13.5 ERICKSON PLAYFIELD 3 13 FBI ASSISTANCE 7.5 7.5 FESTIVAL OF ARTS 40 76 FINGERPRINTING 11.5 14.5 FORKS PD 7 7 GOLF TOURNAMENT 5.5 11 GRAFFITI 4.5 6.5 HALLOWEEN 4 8 HOSPITAL RUN 3 21 INTERVIEWS 2 6 JACKET PURCHASE 2 2 JUNK VEHICLES 12 23 KAYAK EVENT 6 10 LANDFILL 2 2 MARATHON 6 24 MISCELLANEOUS 4 6.5 NOTEBOOK FOR CHIEF 12 12 PARKS 11 13 RHODY FESTIVAL 7.5 15 RICHMOND RADIO 2 2 SPARKLE WEEK 25.5 43 STRAIT THUNDER 13 80 VEHICLE MAINTENANCE 26 26 VETERANS DAY 4.5 18 VINTAGE PLANES 36.5 88 WALK (MAY) 1 1 WRICOP 18.5 35.5 TOTAL 309 652