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HomeMy WebLinkAboutAgenda Packet 03/02/1999 pORTANGELES AGENDA - - CITY COUNCIL MEETING W A S H I N G T O N, U. S.a. 321 EAST FIFTH STREET March 2, 1999 REGULAR MEETING - 5:30 p.m. AGENDA ITEM First Action ? Action Taken Page A. CALL TO ORDER - Regular Meeting (5:30 p.m.) ROLL CALL PLEDGE OF ALLEGIANCE - Led by Camp Fire Group CEREMONIAL MATTERS & PROCLAMATIONS 1. Recognition of City employees with "0 - 1" 1 day sick leave usage in 1998 2. Proclamation recognizing March, 1999, as 3 Port Angeles Business & Industry Appreciation Month B. WORK SESSION Interview applicants to fill vacancy on Civil Service Commission C. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS (By Council, Stay;for Public'; AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunityJbr members Cf the public to speak to the City Council about anything not on the agenda, please keep comments lo 5-10 minutes.) D. FINANCE None E. CONSENT AGENDA 1. City Council minutes of February 16 and 20, 13 Action 1999 2213 2. Out-of-State travel request - Deputy Director of Utility Services F. CITY COUNCIL COMMITTEE REPORTS G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS H. RESOLUTIONS NOT REQUIRING PUBLIC None i HEARINGS NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK March 2, 1999 Port Angeles City Council Meeting Page - I AGENDA ITEM First Action ? Action Taken Page I. OTHER CONSIDERATIONS 1. 1999 contract with Port Angeles Downtown 25 Action Association 2. 1999 contract with Chamber of Commerce / 27 Action North Olympic Peninsula Visitor & Convention Bureau 3. Appointment to Civil Service Commission Action 4. License agreement with Rotary for mural 29 Action project at fountain J. PUBLIC HEARINGS- QUASI-JUDICIAL (7:00 P.M. or soon thereafter) None K. PUBLIC HEARINGS- OTHER None L. INFORMATION 1. City Manager's Report (Page 35) 2. Planning Commission minutes - January 27, 1999 (Page 39) 3. Draft Utility Advisory Committee minutes - February 8, 1999 (Page 41) 4. Public Works & Utilities Monthly Report - January, 1999 (Page 45) M. EXECUTIVE SESSION (As needed and determined by City Attorney) N. ADJOURNMENT I Acti°n I PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. G:,EXCHANGE',AG ENDA,030299CC WPD NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK March 2, 1999 Port Angeles City Council Meeting Page - 2 CITY OF PORT ANGELES CITY COUNCIL MEETING March 2, 1999 I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Braun V/ Councilman Campbell Councilman Doyle Councilman Hulett V Councilmember McKeown Councilman Wiggins V Councilman Williams Staff Present: Other Staff Present: Manager Ibarra Attorney Knutson v Clerk Upton B. Becker S. Brodhun B. Collins V K. Godbey S. Ilk J. Pittis III. ADJOURN TO EXECUTIVE SESSION: Reason: Approximate Length: IV. RETURN TO OPEN SESSION: V. PLEDGE OF ALLEGIANCE: Led by: CITY OF PORT ANGELES CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: March 2, 1999 LOCATION: City_ Council Chambers WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: March 2, 1999 To: MAYOR BRAUN AND CITY COUNCIL FROM: Bob Coons, Human Resource Manager SUBJECT: Sick Leave Incentive Awards for 1998 Last year the City provided an award to employees that used a minimal amount of sick leave during the previous year as recognition for their excellent attendance. The award was $100 through the superior performance program for employees that used 0-1 day during the year. This year we are proud to again recognize 15 employees that used 8 hours or less of sick leave during the entire year of 1998. The Department Directors will be available during the City council meeting to make the presentation of the $100 check to each of their employees during the ceremonial portion of the City Council agenda. Please note that the City Manager and Department Directors are exempt from this program since they do not receive sick leave specifically and instead receive general leave which can be used for illness or vacation. ~: Finance: Tim Smith, Economic Dev. Director Steve Dryke, Meter Reader Carol Hagar, Administrative Assistant City Attorney: Tanya O'Neill, Info. System Manager Chrys Bruneau, Legal Admin. Assistant Jeanie DeFrang, Legal Admin. Assistant Public Works: Lou Haehnlen, Building Official Tom McCabe, Solid Waste Supervisor Police: Gail McLain, Electrical Eng. Specialist Rick Crabb, Communications Officer Ken Ridout, Deputy Dir. P.W./Utilities Karen Haugstad, Admin. Assistant Cate Rinehart, Administrative Assistant Parks & Recreation: Barbara Oliver, Aquatic Supervisor Bill Peterson, Recreation Coordinator Congratulations to all the employees listed above for this outstanding achievement. 2 PORT ANGELES BUSINESS AND INDUSTRY APPRECIATION MONTH MARCH 1999 WHEREAS, existing business in Port Angeles provide the economic environment that allow our citizens to enjoy the wonderful benefits of living on the North Olympic Peninsula, and WHEREAS. it is recognized that up to 90% of all new jobs created in Port Angeles come from existing businesses and industry, and WHEREAS. businesses in Port Angeles deserve the support and recognition of all its citizens, and WHEREAS, throughout Port Angeles citizen volunteers during the month of March will visit approximately 40 businesses to assess their needs and record their opinions on conducting business in our city, and WHEREAS, in recognition of our businesses and their importance to all of us, special public acknowledgment is deserved, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ANGELES, in consideration of the above findings of fact: The month of March 1999 is hereby declared "Port Angeles Business and Industry Appreciation Month". All citizens are hereby urged to acknowledge the outstanding contribution of local business and industry to our quality ot" life in Port Angeles. March 2, 19999 Gary Braun, Mayor 3 port W A $ H I N (~ T O N, U.S.A. CITY COUNCIL MEMO DATE: March 2, 1999 To: MAYOR BRAUN AND CITY COUNCIL FROM: Becky J. Upton, City Clerk/Management Assistant Bob Coons, Human Resource Manager SUBJECT: Interviews for Vacancies on Civil Service Commission The City has recently been advertising to fill vacancies on various Boards & Commissions. In that regard, it is important to interview applicants and make an appointment to the Civil Service at this evening's meeting. There is a need to convene a meeting of the Civil Service Commission in the near future, and it is important that the Commission have full representation of its three (3) members. Interviews have been scheduled as follows: 5:40 p.m. Carl Gay 5:50 p.m. Jim MacDonald Copies of the applications are attached for your review. Also attached are some suggested questions that you may wish to ask while conducting the interviews. Many years ago, the State of Washington enacted legislation establishing Civil Service regulations that establish procedures for the selection, hiring, and disciplining of employees in Police and Fire Departments. The Civil Service laws only apply to these safety departments. In September, 1989 the City of Port Angeles adopted a local Civil Service Ordinance which, in most cases, mirrors the requirements of the State law, but gives the City more local control. The City's Human Resource Manager serves as the Secretary for the Commission, as well as the Chief Examiner in conducting the recruitment and hiring procedures. The Civil Service Commission is an independent, quasi-judicial board of three (3) members, appointed by the City Council. The members serve four-year terms with a limit of two terms. The current members are Patsy Feeley, who was appointed in 1998, and Floyd Young, who is in his second term. There is currently one vacancy for a position previously held by Ellie McCormick, who served two terms on the Commission. The Commission meets quarterly for routine business and has special meetings in the event of appeals from actions in the recruitment and hiring process 5 March 2, 1999 Mayor Braun and City Council Page Two or disciplinary appeals. When the Commission hears disciplinary appeals, it serves as the judge and determines whether the City's actions were justified. The Commission may concur, reinstate the employee, or modify the disciplinary action. This fact must be emphasized because of the need to have fair and impartial Commissioners, as their actions and decisions can affect the employment of the City's employees, as well as the possibility of further legal action. Attachments: Copies of Applications Suggested Questions CITY OF PORT ANGELES CITY CLERK Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment City of Port Anqeles Civil Service Commission Board or Commission Full Name Board or Commission Full Name Board or Commission Full Name Applicant Name and General Information Carl Gay L 11/11/50 First Last MI Birthdate (M/D/Y) 3220 McDouqal Ave. Home street address Port Anqeles WA 98362 City State Zip Code 457-6478 452-3323 Home phone number Work phone number Certification and Location information Are you currently a City employee? Yes N~o Are you a citizen of the United State~ No Are you a City resident~No Do you own/manage a business in the City~'e~)No Do you hold any professional licenses, registrations or certificates in any field (list below)?~)No Lawyer and notary public Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: Only if a client of my law firm was involved in a proceeding before the Commission In compliance with the American Disabilities Act, if you will need special accommodations because of a physical limitation, please contact the City Clerk, 417-4634, so appropriate arrangements can be made. (OVER) 7 Work Experience List most recent experience ftrst (or elaborate on a resume if you prefer) 1. Greenaway, GaY & Anqier Partner 2/1/85 Present Employer · . Your Title From (lVl/Y) To (M/Y) General civil law practice Brief job description 2. Taylor, Taylor & Gay Associate 8/15/79 1/31/85 Employer Your Title From (M/Y) To (M/Y) General civil law practice Brief job description 3. Employer Your Title From (M/Y) To (1WY) Brief job description Education List most recent experience ftrst Willamette University College of ~ No 1. Law, SalOn, Ore.qon Doctor of jurisprudeace May 1979 Institution/Location Credits earned/Major area of study Graduated? Washingtcn State University ~ No 2. Pullman. Woshingtcn B.S. ( forest manaqament ) Jtme 1974 Institution/Location Credits earned/Major area of study Graduated? Yes No 3. Institution/Location Credits earned/Major area of study Graduated? Charitable, Social, and Civic Activities and Memberships List major activities you have participated in during the last five years 1. Kiwanis Club of Port Anqeles Service group 80 Organization and location Group's purpose/objective # of members ~t director, past presidont ( 1986-1987 ), awarded Hixscn Fellowship ( 1997 ) Brief description of your participation 2. Clallau Couaty Fauily YMCA Organization and location Group's purpose/objective # of members Completing ,~hird term cn board of directors; m~nber of executive cum,ittee Applicant Signalure /' Submit c 'orn to: Office of the City Clerk, City of Port Angeles, 321 E. 5th Street, P. O. Box 1150, Port Angele~','-Wastful ~ }8362 1/99 8 CITY OF PORT ANGELES CITY CLERK Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment Board or Commission Full Name Board or Commission Full Name Board or Commission Full Name Applicant Name and General Information First Last MI Birtlfdate (I~D~) Home street address City State Zip Code Home phone number Work phone number Certification and Location Information Are you currently a City employee? Yes ~9~ Are you a citizen of the United States? Y~No Are you a City resident?~?No Do you own/manage a business in the City? Do you hold any professional licenses, registrations or certificates in any field (list below)? ~ No Are you aware of any ~onflict of interest which might arise by your service on a City Board or Commission? If so, please explain: In compliance with the American Disabilities Act, if you will need special accommodations because of a physical limitation, please contact thc City Clerk, 417-4634, so appropriate arrangements can be made. (OVER) 9 · Work EXperi~nde'. List most recent, experience fzrst (or elaborate on a resume if you prefer) // EmploYer ....... ..; ~ Your Title From (M/Y) To (M/Y) Brief job description Employer Yo~ Title From Brief job description 3. /?7 iq'7 Employe~ Yo~ Tire From (~) To Brief job description Education List most recent experience f~st ~sfimfio~ocaaon ~~ Credi~ e~c~ajor ~ca of study Graduated? Yes Instimfio~Locafion ~ ~ff~~ CreSts eame~ajor ~ea of study ~aduated? ~fimfio~ocafion / Credi~ e~e~ajor ~ea of s~dy ~aduated? Chari~ble, Social, and Civic Activities and Memberships list major activities you have p~cipatcd ~ d~g ~ last five yc=s O~akation ~d locafioa 6~o~E's ~a~oso/obj~ctiw Brief description of your participation /~L ~b J~ *c"'~-V' Organ~afion ~d location Group's p~ose/objecfive ~ of members Brief description of yo~ p~cipafion Applicant Signature l)ate Submit completed forms to: Office of the City Clerk, City of Port Angeles, 321 E. 5th Street, P. O. Box 1150, Port Angeles, Washington, 98362 1/99 10 Suggested Questions for City Council to Interview Civil Service Commission Candidates 1. How long have you been a resident of the City of Port Angeles? 2. Why are you interested in serving on the Civil Service Commission? 3. As a Civil Service Commission member, you will be an independent administrative judge for appeals on Police Department and Fire Department employee disciplinary actions. Is there any reason you cannot be impartial and without a conflict of interest in serving on this commission? 4. Do you have any prior experience that would assist you in the role as a Civil Service Commissioner? 5. Have you had any negative employment experience that would prejudice you against either management or employees? If so, please explain. 6. Do you have any relatives that work for the Police or Fire Departments? 7. Have you had any negative experiences with either Police Officers or Firefighters that would interfere with your ability to be fair and impartial in disciplinary actions? PI-HR:QUES.CS 12 CITY COUNCIL MEETING Port Angeles, Washington February 16, 1999 CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 5:30 p.m. ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Doyle, Hulett, McKeown, Wiggins, and Williams. Members ~4bsent: None. Staff Present: Manager Ibarra, Attorney Knutson, Clerk Upton, B. Becker, S. Brodhun, B. Collins, K. Godbey, S. Ilk, J. Pittis, T. Smith, S. Romberg, D. Madison, and G. Kenworthy. Public Present: L. Lee and M. Madsen. PLEDGE OF The Pledge of Allegiance to the Flag was led by Rainbow Stars Campfire Group, D. ALLEGIANCE: Boroughs, Leader. Those participating included N. Page, K. Romberg, D. James- Brewer, and J. Chamberlain. CEREMONIAL None. MATTERS/ PROCLAMATIONS: WORK SESSION: Timothy Smith, Economic Development Director, reviewed the history of the Tourism Marketing Program. He introduced Rick Hert and Erl Hansen who gave a presentation Status Report on Tourism on the progress of the Program. Marketing Program Erl Hansen, Port Angeles Chamber of Commerce, 121 East Railroad Street, and Rick Hert, North Olympic Peninsula Visitor and Convention Bureau (VCB), introduced themselves. Erl Hansen informed the Council that ads have been purchased in the Washington State Lodging Guide, Victoria/Vancouver Island Planner Guide, and the Sunset Magazine Planner Guide. The bus ads in the Puget Sound area will start in mid- March. Mr. Hansen stated he, Mr. Hert, Officer Ed Schilke and Lou Ann flew to Vancouver, B.C. and cut the radio spots for the billboard campaign. Rick Hert, VCB, thanked Police Chief Ilk for allowing Ed Schilke, the City's Crime Prevention Officer, to participate in the taping of the ads. Mr. Hert stated a lot of work has gone into creating the ads. He distributed a mock-up of the Visitors Guide which will soon be available. The guide will list special events, activities, accommodations, and a map of the area. Mr. Hert stated that a packaging workshop was held the end of January. Approximately 50 people participated, and the State of Washington paid for two speakers who gave a presentation on how to package your product and how to work together. Currently, the Victoria market is being targeted, and there is a consideration to give Canadian currency at par during the month of April. Mr. Hert stated it is exciting to see everyone work together. CITY COUNCIL MEETING Febmary 16, 1999 WORK SESSION: Mr. Heft stated a Customer Service Workshop is also being planned. Two classes will (Cont'd) be offered in Port Angeles, and Port Townsend, Sequim, and Forks will also register people for the class during National Tourism Week, which is the first week of May. Status Report on Tourism Marketing Program Mr. Hert felt parmership was the key to the success of this program. Victoria B.C. may (Cont'd) give Port Angeles rack space in its Visitor's Center. There has been participation in trade shows which also gets the word out, as well as a new calendar of events for Port Angeles on the web page. Mr. Hert offered to answer any questions. Councilman Campbell reminded the Council of how far the City has come in promoting itself, and he lauded the efforts of Messrs. Hert and Hansen in bringing all the groups together to pool resources in an effort to achieve a successful Tourism Marketing Program. Councilman Wiggins stated there has been a dramatic shift from the time when individuals approached the Lodging Tax Advisory Committee to request funding to the current situation of a partnership of the Chamber of Commerce and VCB. Mr. Hert commented on the great job the Parks & Recreation Department is doing in bringing sports teams to the Peninsula for tournaments. Mayor Braun thanked Messrs. Hert and Hansen for the presentation. LATE ITEMS TO BE None. PLACED ON THIS OR FUTURE AGENDA: FINANCE: None. CONSENT AGENDA: Councilmember MeKeown moved to accept the Consent Agenda, including: 1.) City Council minutes - February 2 and February 9, 1999; 2.) Out-of-State Travel for Electrical Engineer; 3.) Interlocal Agreement to purchase off of King County bid for electrical line track; 4.) Check list - February 10, 1999 - $584,355.35. Councilman Campbell seconded the motion. Councilmember McKeown noted that on Page 2 of the February 2, 1999, minutes, the motion to change the Council meeting time was made by Councilman Wiggins. A vote was taken on the motion, which carried unanimously. CITY COUNCIL Councilman Campbell stated the Olympic Air Pollution Control Authority has COMMITTEE established an air quality study site at the Stevens Middle School to gauge air particulate REPORTS: matter. The standards have been reduced and new testing apparatus put in place. This study is funded by the Department of Ecology, and the purpose is to get background information on the quality of the air from the particulate standpoint. Councilman Campbell understood that most of the particulates are from wood stoves and outdoor burning. More information will be forthcoming. Brief discussion followed. Mayor Braun reported that he and Finance Director Godbey spoke to the Norwester Rotary Club on current projects and Y2K. Along with Manager Ibarra, he attended the Mayors' meeting where there was a show of support for the Association of Washington Cities. Mayor Braun, along with Councilman Campbell and Manager Ibarra, had lunch with Dave Tamaki and Mark Hannah of Daishowa. This morning, Mayor Braun and Clerk Upton met with the Regional Manager of Northland Cable to discuss operations. Amending Time of City Ordinances Not Requiring Public Hearings Council Meetings Ordinance No. 3010 1. Ordinance Amending Time of City Council Meetings Mayor Braun reviewed the information provided by the City Attorney's office. Brief discussion followed, and Mayor Braun read the Ordinance by title, entitled CITY COUNCIL MEETING February 16, 1999 Amending Time of City ORDINANCE NO. 3010 Council Meetings Ordinance No. 3010 AN ORDINANCE of the City of Port Angeles, Washington, (Cont'd) revising the time for beginning Council meetings from 5:30 p.m. to 6:00 p.m. and amending Ordinance 2981 as amended and Chapter 2.04 of the Port Angeles Municipal Code. Councilman Wiggins moved to adopt the Ordinance as read by title. Councilmember McKeown seconded the motion, which carried unanimously. Use of Credit Cards 2 Ordinance Authorizing Use of Credit Cards Ordinance No. 3011 Mayor Braun reviewed the information provided by the Finance Department and asked Director Godbey for additional input, which she provided. Discussion followed, and Director Godbey and Manager Ibarra responded to questions and provided additional clarification. Mayor Braun read the Ordinance by title, entitled ORDINANCE NO. 3011 AN ORDINANCE of the City of Port Angeles, Washington, adopting a system for the issuance, use and control of credit cards by City officials and employees, directing the Finance Department to adopt roles and procedures to implement such system, and amending Ordinance 2628 and Chapter 3.05 of the Port Angeles Municipal Code. Councilman Campbell moved to adopt the Ordinance as read by title. Councilmember McKeown seconded the motion, which carried unanimously. 1999 Salary Revisions 3. Ordinance Revising 1999 Salaries for Management/Administrative and Non- Ordinance No. 3012 Represented Employees Mayor Braun reviewed the information provided by Human Resources and asked Manager Ibarra for additional input. ORDINANCE NO. 3012 AN ORDINANCE of the City of Port Angeles, Washington, establishing salary and fringe benefit plans for Management, Administrative, Technical, and Confidential Clerical Personnel (Schedules A and C) and establishing a pay plan for employees working at the City Pool and Fine Art Center (Schedule B) for the period January 1, 1999 to December 31, 1999 and providing for the payment thereof. Councilmember McKeown moved to adopt the Ordinance as read by title. Councilman Wiggins seconded the motion, which carried unanimously. Street Vacation - Davis Resolutions Not Requiring Public Hearings Resolution No. 4-99 Resolution Setting a Public Hearing for Vacation of a Portion of "P" Street South of Milwaukee Drive - STV 99-01 - Davis/City of Port Angeles Mayor Braun reviewed the information provided by the Planning Department. At CITY COUNCIL MEETING February 16, 1999 Street Vacation - Davis Mayor Braun's request, Director Collins responded to questions and provided additional Resolution No. 4-99 clarification. Mayor Braun read the Resolution by title, entitled. (Cont'd) RESOLUTION NO. 4-99 A RESOLUTION of the City of Port Angeles setting a hearing date for a petition to vacate a portion of the "P" Street right of way abutting Suburban Lot 84, Port Angeles, Washington. Councilman Doyle moved to pass the Resolution as read by title. Councilman Williams seconded the motion, which carried unanimously. Other Consideraa'ons Gateway Consultant 1. Approval of Gateway Consultant Mayor Braun reviewed the information provided by the Public Works Department. Director Pittis provided additional information and responded to questions directed by the Council. Discussion followed, and Director Pittis stated that the Gateway Steering Committee did feel Merritt+Pardini would need to strengthen the economic development portion of its resum& They are in the process of doing this, and the information will be presented to the Steering Committee at its next meeting. Councilman Wiggins stated this project was very important to the City, and it must be done properly. He expressed hope that each Council member would give this matter serious thought and discuss it with as many people as possible. Director Pittis hoped other opportunities, such as a convention center, would springboard from this project. Councilman Doyle asked about the engineering cost of such a project. Director Pittis stated this is the idea and design portion of the project, and is not the area to cut comers. The final contract with the scope, schedule, and cost will be presented to Council for final approval at a future meeting. Discretion will be used, and there will be a "cost not to exceed" clause. Following further limited discussion, Councilman Wiggins moved to select Merritt+Pardini to provide design services for the Gateway Project and authorize staff to negotiate the scope of services and contract for future approval of the City Council. Councilman Hulett seconded the motion, which carried unanimously. LID 215 2. Review of LID 215 Recommended Cost distribution for Final Assessment Roll Mayor Braun reviewed the information provided by the Public Works Department and asked Director Pittis for additional input, which he provided. Gary Kenworthy, City Engineer, responded to questions and provided additional clarification. Discussion followed, and concern was expressed over the amount of the assessment. Councilman Campbell stated this LID was driven by the current land owners who were building homes and having problems with septic systems. Pressure was put on the City to install the sewer system. Councilman Campbell felt that the LID helped to speed up development of this area, as a number of the homes couldn't have been built without adequate sewers. Councilman Wiggins suggested the future owners be charged a lower assessment than the current owners. Director Pittis stated that another way to approach the situation would be to use a system development charge. This charge is a proportionate share of the total system cost. Director Pittis then explained the system development charge, who would pay it, and how it would reduce the LID assessment. .4_ CITY COUNCIL MEETING February 16, 1999 LID 215 (Cont'd) Manager Ibarra informed the Council that sewer rates will be examined in the near future. He felt that before the Council approved a system development charge, the sewer rates should be discussed. Manager Ibarra suggested this item be returned to the Utility Advisory Committee. Manager Ibarra agreed with Councilman Campbell that sewer installation will prompt development in the annexed area, rather than slow it down. Further discussion ensued, and staff continued to provide clarification. Councilman Doyle moved to accept the recommendation of staff on the final cost of LID #215 in the amount of $7,10136 per unit for final assessment. Councilman Campbell seconded the motion. Limited discussion followed, and Councilman Doyle stated that he intended to include in the motion that Council authorize the formation of a developer reimbursement agreement. Attorney Knutson offered clarification that, rather than a developer reimbursement agreement, staff would bring back a sewer connection charge that would be adopted by ordinance, to which Councilman Doyle agreed. Further, Attorney Knutson explained that if the development pattern shows more than 45 units will be coming on line within a reasonable period of time, the assessment charge for those units outside the LID can be amended and lowered at some future date, probably at the time of annexation. A vote was taken on the motion, as amended, which carried unanimously. Break Mayor Braun recessed the meeting for a break at 6:55 p.m. The meeting reconvened at 7:05 p.m. PUBLIC HEARINGS - None. QUASI-JUDICIAL: PUBLIC HEARINGS - Consideration of Application for CDBG General Purpose Grant [Continued from OTHER: February 2, 1999] Application for CDBG Mayor Braun reviewed the information provided by the Public Works Department and Grant opened the public hearing at 7:10 p.m. There was no public testimony, and the public Resolution No. 5-99 heating was closed at 7:10 p.m. Mayor Braun read the Resolution by title, entitled RESOLUTION NO. 5-99 A RESOLUTION of the City of Port Angeles, Washington, authorizing submission of an application for a general purpose Community Development Block Grant and committing to comply with all required regulations. Councilman Hulett moved to pass the Resolution as read by title. Councilmember McKeown seconded the motion, which carried unanimously. Other Considerations (Continued) Pedestrian Bridge at 3. Pedestrian Bridge Work at Elwha Fish Hatchery Elwha Fish Hatchery Mayor Braun reviewed the information provided by the Public Works Department and asked Director Pittis for additional input, which he provided. Discussion followed. Councilman Campbell pointed out that this is not a fish hatchery, but a salmon rearing channel. Councilman Doyle moved to grant permission to the Department of Fish and Wildlife to place a new foot bridge on City owned property near the Elwha Fish Rearing Channel and authorize the property manager to sign the building permit, if required, on behalf of the City. Councilman Campbell seconded the motion, which carried unanimously. CITY COUNCIL MEETING February 16, 1999 Agreement with PUD 4. Agreement with PUD for Low Zone Customer and Facility Transfer Mayor Braun reviewed the information provided by the Public Works Department. At Mayor Braun's request, Director Pittis gave a brief history of this issue, explained why the agreement was necessary, and how the purchase price was established. Director Pittis stated this had been a learning experience, and staffwill be investigating new ways to handle this type of situation in the future so as to keep expenses to a minimum. Director Pittis explained that should Council vote against the agreement, the 13 customers will be transferred back to the PUD with the net result of City residents serviced by the PUD and, therefore, paying 43% more for water than other City customers. Discussion followed, and Director Pittis responded to questions and provided additional clarification. At Councilman Campbell's request, Director Pittis explained the benefits to the City of the low zone connection for the PUD due to the reduced need for reservoir capacity in the upper system. Councilman Doyle pointed out that paragraph five of the agreement clearly states this agreement shall not establish precedent for future transfers of customers and/or facilities. The Utility Advisory Committee is aware that the price being paid is too high for the old facilities. However, State law mandates the City pay the PUD for lost revenues; therefore, this amount is included in the agreement. The PUD has agreed to the City paying for only five years worth of lost revenues; current law states seven years of revenues should be paid. Should the City get a large annexation, a new method of transferring services will have to be found. Director Pittis agreed with Councilman Doyle, and further discussion followed. Councilman Campbell stated the City has achieved a great deal of improvement in its relationship with the PUD. Thanks to this transfer process, some intangible benefits have been realized which will serve the City well in the furore. Councilman Campbell moved to authorize the Mayor to enter into the Intergovernmental Water Facilities Agreement with the PUD. Councilmember McKeown seconded the motion, which carried unanimously. Easement on Mt. Pleasant 5. Easement to County on Mount Pleasant Road Mayor Braun reviewed the information provided by the Public Works Department. Director Pittis provided additional information, and Don Madison, Property Manager, responded to questions. Following further discussion and clarification, Councilman Wiggins moved to grant an easement to Clallam County over City property on Mt. Pleasant Road in exchange for the utility easement granted to the City at 5t~ and Lincoln Streets, and authorize the Mayor and City Clerk to sign the Easement and Right of Way Agreement. Councilman Doyle seconded the motion, which carried unanimously. INFORMATION: Manager Ibarra reminded the Council that the Boards & Commissions Appreciation Night is Wednesday, February 17, 1999, at the DoubleTree Hotel in the Juan deFuca Boards & Commissions Room, at 7:00 p.m. AWC Conference The AWC Conference is February 24 - 25, 1999, in Olympia. Travel arrangements are being made. Storm Damage Manager Ibarra gave a brief report on the recent storm damage. The cost to repair the damage will be approximately $1 million. Staff will monitor the situation closely, and Council will be apprised of new developments. Salmon Meeting A letter was sent to other cities that may be interested in meeting regarding this subject. CITY COUNCII, MEETING February 16, 1999 Salmon Meeting If enough interest is generated, a meeting may be held. Council will be kept abreast of (Cont'd) this issue. Y2K Fire Chief Becket is the City's coordinator in this matter. He has attended meetings with the County and others. The City appears to be prepared for the conversion. Chief Becker will conduct meetings with staffto discuss possible scenarios that may arise. A flier has been prepared on emergency preparedness and will be sent out in March. Regular status reports will be presented at future Council meetings. Landfill Fee Waiver for Manager Ibarra deferred to Attorney Knutson on this item. Attorney Knutson stated the Habitat for Humanity issue on this request was the separation of church and state. In the past, Habitat for Humanity had approached the City to donate property. At that time, staff looked into the legal ramifications. Because Habitat has a religious requirement as to who can be a recipient of its housing, it can be viewed legally as the City supporting religion by making a donation to this group. Attorney Knutson felt that waiving a portion of the landfill fee would be in violation of separation of church and state as provided for in both the State and Federal Constitutions. Discussion followed. Councilman Campbell suggested Habitat contact Olympic Disposal to make the contribution. It was the general consensus of the Council that Attorney Knutson's advice be followed and the landfill waiver be denied. Council Workshops Manager Ibarra reminded the Council that two workshops are scheduled as part of the retreat process. One meeting is February 20, 1999, and the other is February 22, 1999. Out of Office Manager Ibarra noted the dates he will be out of the office. Pavement Restoration Manager Ibarra reminded the Council that. during discussion of the 1999 budget for Program street repairs, he suggested an ad hoc committee review the street program prior to bidding it out. It is time to coordinate that meeting, and Councilmembers Doyle, Hulett and Williams expressed interest in serving on the committee. Manager Ibarra would like the committee to convene within the next few weeks and begin discussion of the City's needs and bring a recommendation to Council. Manager Ibarra stated he would like to award the bid for this project prior to Director Pittis' retirement in May. Vacancies on Boards and Manager Ibarra referred to Page 107 of the packet. He suggested interviews for the Commissions Civil Service Commission vacancy be held at the next Council meeting as a work session. New press releases have gone out to generate interest in the other Boards and Commissions, and Manager Ibarra asked everyone to try to solicit interest. Nuisance and Junk Manager Ibarra reviewed the information contained in the packet on Nuisance and Junk Vehicles Vehicle Ordinance proposed changes. He asked Council to review the draft ordinance and advise his office of any suggested changes. Councilman Doyle felt changing the height of overgrown lots from 12 to eight inches was rather drastic. Manager Ibarra stated he would double check this, but it was his impression that the State legislation had been passed to allow this change. Concern was expressed over the names of the complainants being given to the violator. Attorney Knutson stated that there is a provision in the State Public Disclosure Act which allows the withholding of names of complainants. Discussion ensued regarding this Ordinance. Building Move Ordinance Manager Ibarra referred to the ordinance contained in the packet regarding the moving of buildings in the City. He asked Council to review these changes. Councilman Doyle stated he was satisfied with the changes regarding the definition of a building, and Councilman Williams stated he, too, was satisfied that his concerns had been properly addressed. The ordinance will be brought back to the next Council meeting for action. CITY COUNCIL MEETING February 16, 1999 Taping of Executive Manager Ibarra referred to the information provided by the City Attorney's office. Session Councilman Doyle stated he, Mayor Braun, Manager Ibarra, and Attorney Knutson had met to discuss this issue. He suggested that Council could decide at each executive session whether or not to tape it. Councilman Doyle felt it was a difficult decision to make, as a lawsuit can arise out of either choice. Discussion followed, and Council members gave their opinion on the matter. Councilman Wiggins moved that executive sessions not be taped unless a majority motion is passed by the Council to tape a session. Councilmember McKeown seconded the motion, which carried unanimously. Police Department Report Manager Ibarra stated a monthly Police Report will be included as a regular part of the Council packet. ADJOURN TO Mayor Braun adjourned the meeting to Executive Session at 8:10 p.m. for EXECUTIVE SESSION: approximately forty-five minutes to discuss litigation and a personnel evaluation. RETURN TO The meeting returned to open session at 9:10 p.m. OPEN SESSION: ADJOURNMENT: The meeting was adjourned at 9:10 p.m. Becky J. Upton, City Clerk Gary Braun, Mayor CITY COUNCIL SPECIAL MEETING Port Angeles, Washington February 20, 1999 CALL TO ORDER - Mayor Braun called the special meeting of the Port Angeles City Council to order at SPECIAL MEETING: 8:05 a.m. in the Heritage Room at the DoubleTree Hotel. ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Doyle, Hulett, McKeown, Wiggins, and Williams. Members Absent: None. Staff Present: Manager Ibarra. Goals & Objectives The purpose of this special meeting was to discuss the Council's goals and objectives. Break Mayor Braun recessed the meeting for a break at 10:15 a.m. The meeting reconvened at 10:25 a.m., and the Council continued its discussion. ADJOURNMENT: The meeting was adjourned at 11:55 a.m. Becky J. Upton, City Clerk Gary Braun, Mayor WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: March 2, 1999 To: MAYOR BRAUN AND CITY COUNCIL FROM: Jack Pittis, Director of Public Works and Utilities SUBJECT: Out of State Travel Request Issue: Should the City Council approve the request for the Deputy Director of Utility Services to attend the Northwest Public Power Association (NWPPA) Annual Meeting in Calgary, Alberta on July 5-9, 1999. Recommendation: Approve the out of state travel and related expenses for the Deputy Director of Utility Services to attend the NWPPA Annual Meeting in Calgary, Alberta. Summary: The Northwest Public Power Association Annual Meeting brings together nationally recognized speakers as well as 600+ regional utility representatives to discuss the issues of the day. With all of the changes taking place within the electric utility industry it is important to stay abreast of and participate in the deliberations of NWPPA which represents over 100 utilities in 10 states and 3 provinces. Background / Analysis: NWPPA provides training, education and national legislative support for the electric utility industry in the Northwest. The organization is headquartered in Portland, Oregon and holds meetings and conferences throughout the geographic area represented by its members. Unlike other segments of city government there is no equivalent statewide association for electric utilities so out-of-state travel is frequently required. Because of the Elwha Dams issue and some of the unique aspects of the electrical utility, it was determined that a higher profile was required at the regional and national level to make sure our interests are protected. The Deputy Director of Utility Services is a member of two NWPPA committees (Legislative & Resolutions and vice-chairman of the Awards Committee) both of which will also meet during the week. Costs for the 5-day meeting were included in the 1999 budget and are estimated at $1,543; registration ($540), lodging ($305), transportation ($560) and meals ($138). Approval is being sought at this time so that airfare can be locked in at lower rates. Funds were included in the 1999 budget for this conference. 23 24 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: March 2, 1999 To: MAYOR BRAUN AND CITY COUNCIL FROM: Timothy J. Smith, Economic Development Director SUBJECT: Consideration of Agreement with the Port Angeles Downtown Association for Main Street Program assistance, and related downtown revitalization support. Issue: Shall the City enter into a contract with the Port Angeles DoWntown Association (PADA), regarding City support toward their Main Street Program activities and related downtown revitalization efforts? Recommendation: Authorize the Mayor to sign the contract with the Port Angeles Downtown Association. Summary.: As part of the City's budget process, the PADA submitted an application requesting support for activities relating to the community's association with the national Main Street Program and related downtown revitalization efforts. The City Council has reviewed and approved the level of funding per the adopted 1999 City Budget, and it is timely to consider a contract for final approval. Background/Analysis: A contract proposal relating to City services and support toward specific efforts aimed at assisting the PADA with downtown revitalization has been developed between the City and the PADA with assistance from the Public Works and City Attorney departments. The proposed contract provides funding support which will allow the Port Angeles Downtown Association (PADA) to continue as a member of the national Main Street Program (at the "Partner level" with State of WA), and will also enhance PADA's ability to help maintain off- street public parking infrastructure and related services in downtown Port Angeles. Terms of the proposed contract include the following specific items: 1. ORGANIZATION AND COMMUNICATION. In order to broaden community knowledge and involvement in downtown and to further mutual efforts to strengthen, rebuild, and revitalize downtown Port Angeles, the PADA will employ the services of a full-time executive director to manage the Port Angeles Main Street Program in accordance with the Washington State Main Street and National Main Street Programs, to assist in directing PADA organizational efforts, facilitate regularly scheduled meetings of the membership, coordinate activities, and develop and distribute newsletters and other communication materials to the membership and others in the community. Toward these efforts, the City will provide up to $4,200 25 in cash subject to the discretion of the City Manager and consistent with the City's annual budget. 2. PROMOTION. The PADA will coordinate efforts at promoting and marketing downtown Port Angeles, and the City will facilitate such efforts by providing up to $1,700 in kind services in the form of copying materials and services and staff assistance for setup and cleanup of special events. These services and assistance will be provided on a case-by-case basis with adequate advance notice and availability and subject to the discretion of the City Manager. 3. DESIGN. The PADA will coordinate and implement measures to improve the design qualities and physical appearance of downtown Port Angeles, including building facades, window displays, signage, public art and all other elements that contribute to the visual message about downtown Port Angeles. The City will support the PADA's efforts by providing 50% matching funds up to $1,800 in cash to market and assist property owners interested in upgrading buildings (up to $300 per property or business). The City's financial support shall be subject to the discretion of the City Manager and consistent with the City's annual budget and through receipt by the City of appropriate documentation that the projects will accomplish the purpose as stated herein. 4. ECONOMIC RESTRUCTURING. Through the Main Street Program, the PADA will assist expansion efforts of existing businesses and the recruitment and location of new businesses, in order to enhance the competitiveness of the downtown commercial core. The City will support the PADA's efforts by continuing to place downtown City infrastructure projects as a high priority and will provide up to $1,000 in cash toward the development and printing of downtown Port Angeles business recruitment and marketing materials subject to the discretion of the City Manager and consistent with the City's annual budget. 5. PARKING MANAGEMENT. Pursuant to an existing agreement between the parties, the PADA will continue to manage the City-owned, off street parking lots in the downtown area, including landscape maintenance, pavement sweeping, insurance, seal coating and major asphalt repair. The City will facilitate the PADA's parking lot management activities by assisting with parking lot litter control, paint striping, minor asphalt repair, sign maintenance, weed control, wheel stop maintenance, stairway repair maintenance, and utility service costs associated with downtown parking lot safety and restroom use, provided that the cost of such assistance shall not exceed $10,500 in the form of in kind services, subject to the discretion of the City Manager and consistent with the City's annual budget. Support by the City will enable the PADA to be a more effective resource in the overall community effort towards revitalization of our historic downtown, and will assist the City in the goal of retaining, expanding and attracting new business within Port Angeles. The contract includes $7,000 cash and $1,700 in-kind support towards traditional Main street Program activities including Communication, Promotion, Design, and Economic Restructuring, plus $10,500 in-kind City support services towards litter/weed control, safety lighting and restroom utilities, and maintenance repairs. The term of the proposed contact is proposed from January 1, 1999 to December 31, 1999. 26 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: March 2, 1999 TO: MAYOR BRAUN AND CITY COUNCIL FROM: Timothy J. Smith, Economic Development Director SUBJ,:CT: Consideration of Agreement with the Port Angeles Chamber of Commerce and North Olympic Peninsula Visitors and Convention Bureau for 1999 Tourist Information and Promotion Services. Issue.- Shall the City enter into a contract with the Port Angeles Chamber of Commerce and North Olympic Peninsula Visitors and Convention Bureau for 1999 Tourist Information and Promotion Services. Recommendation: Authorize the Mayor to sign the contract with the Port Angeles Chamber of Commerce and North Olympic Peninsula Visitors and Convention Bureau. Summary_: As part of the City's budget process, Council considered an allocation of Lodging Tax funds for contractual services by the Port Angeles Chamber of Commerce and North Olympic Peninsula Visitors and Convention Bureau (VCB) to perform tourism information and promotion services during 1999. The Council approved funding of such services per the adopted 1999 City Budget, and it is timely to consider a contract for final approval. Background / Analysis: A contract proposal relating to tourism information and promotion services has been developed between the City and the Chamber and VCB. The proposed contract provides funding resources and performance expectations in accordance with recommendations by the Port Angeles Lodging Tax Advisory Committee regarding the use and award of initial 2% Lodging Tax funds for 1999. Terms of the proposed contract include the following: Maintenance and Operation of Tourist Information Facility (Port Angeles Visitors Center). The Contractor will maintain and operate a tourist facility for the distribution of tourist-related information generally considered to be of an informational and assistance nature to tourists or visitors to the community, including travel directions, directions to points of interest, lodging accommodations and other hospitality services, recreational activities, cultural events, emergency services, and other referral services. 27 Tourist Promotion Services The Contractor will provide tourist promotion services in the form of a joint marketing program and a tourism marketing cooperative of organizations which include the Juan De Fuca Festival of the Arts, Hurricane Ridge Ski Club, Port Angeles Parks and Recreation Dept, Port Angeles Lions Club Blue Grass Festival, Port Angeles Fine Art Center, and Forest Storytellers Conference and which is consistent with the 1999 City Hotel/Motel Fund Grant Application submitted by the Chamber, VCB and marketing cooperative on 10/23/98. In consideration of the services to be performed with respect to maintenance and operation of the tourist facilities and other tourist promotion activities, the contract proposes that the City will reimburse the Contractor for services rendered as follows: $45,785 to the Port Angeles Chamber of Commerce for the operation of the Port Angeles Chamber of Commerce Visitor Center, purchase of a new Visitor Center phone system, and publication of Port Angeles lure brochure and City Map; $41,000 for the Port Angeles Marketing Promotion, and advertising efforts by the VCB; and $15,215 for the tourism marketing cooperative; provided that the total of the monthly payments shall not exceed $102,000. The performance and consideration provided by entering into the proposed contract is consistent with the planning efforts and subsequent recommendations made to the City Council by the Port Angeles Lodging Tax Advisory Committee. The term of the proposed contract is from January 1, 1999 to December 31, 1999. 28 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: March 2, 1999 To: MAYOR BRAUN AND CITY COUNCIL FROM: Scott Brodhun, Parks & Recreation Director SUBJECT: License Agreement for Rotary Mural at Fountain Issue: Should the Mayor be authorized to sign a license agreement allowing for presentation of a mural behind the fountain? Recommendation: City Council authorize the Mayor to sign the License Agreement with Nor'Wester Rotary allowing for installation of a mural. S_ummaryl Nor'Wester Rotary is pursuing a fourth mural and for the second time is proposing to utilize a property under City control. The preferred site for the 1999 project is the south wall behind the Laurel St. fountain. The mural will present a historical perspective of the southeastern elevations surrounding Port Angeles. Background / Analysis: Nor'Wester Rotary has completed a design competition resulting in the selection of Artist, Tim Quinn. The club has commissioned preparation of an artist rendering that is expected to be completed in March. Rotary has presented the project to the Port Angeles Downtown Association who indicated support for the effort. Additionally, the Downtown Forward Executive Committee is aware and supportive of the project and the Park Board has considered the issue and recommends approval. The agreement identifies the $3,000 contribution committed by the City Council in 1999 and specifies the responsibilities of each party. This agreement was initially introduced and adopted by the City Council in order to proceed with the mural on the marine lab. Representatives of Rotary will be in attendance should the City Council have questions specific to the project. ~4ttachments: License Agreement 29 LICENSE AGREEMENT THIS LICENSE AGREEMENT is made this __ day of ,1999 by and between the CITY OF PORT ANGELES (the "City"), as Grantor, and ROTARY NOR'WESTER OF PORT ANGELES, an unincorporated Washington association ("Rotary"), as Grantee. FOR AND IN CONSIDERATION OF the mutual covenants and promises contained herein, the parties agree as follows: 1. The City grants to Rotary, and Rotary accepts from City, upon the terms and conditions stated herein, a license to place a mural upon the northerly-facing exterior wall of the park currently located upon the following-described property: SEE EXHIBIT A 2. The term of this license shall be for a period of twenty (20) years, during which term the Grantor agrees not to disturb the mural, once painted, except as provided in this agreement. 3. The City shall pay Rotary $3,000 to be used for the installation of the wall upon which the mural will be painted. All other expenses for the mural installation will be the responsibility of Rotary. 4. The ownership of the mural and all rights thereto 'shall remain with Rotary, and Rotary shall be entitled to remove or paint over the mural at the expiration of this license, or upon sooner termination of this license as provided herein. 5. The City shall have the right to approve the mural or any changes or alterations thereto prior to implementation. 6. Rotary agrees to maintain the mural in the condition in which it is when painting is complete and to undertake any and all expenses associated with maintenance, repair, alteration or improvement of the mural as may be necessary during the term of this license. 7. In the event that the City decides to expand or remodel the Laurel Street Fountain Park, Rotary agrees to take whatever steps are necessary so that the mural does not interfere with any such expansion or remodel. 8. This license may be terminated sooner than its term, under the following conditions: -1- 30 a. fi, as a result of natural disaster, fire or flood, the wall upon which the mural is constructed is either destroyed or so substantially damaged as to be, in the judgment of the City, no longer usable, then, upon notice to Rotary, this license shall terminate upon receipt by Rotary of such notice. b. If the mural is so damaged, as a result of natural events, vandalism or other cause beyond its control that Rotary deems it inappropriate to continue to maintain the mural, then Rotary shall remove the mural from the wall, and thereafter, upon notice to the City, this license shall terminate. In such removal, Rotary shall restore the wall to as near original condition prior to the commencement of this license as possible, or as agreeable to the City. c. If the Grantor sells or transfers the property and this license is inconsistent with the new owner's intended use, then Rotary shall restore the wall to as near as original condition prior to commencement of this license as possible, or agreeable to the City. 9. The parties mutually agree that, at the conclusion of the term of this license, they will consider,~ in good faith, an extension of this License Agreement. Such extension shall be-granted in the event that the mural is maintained and it is deemed in the best interest of both parties to extend the license period. Such extension shall be on the same terms and conditions as stated in this license, unless mutually agreed otherwise. . . 10. This Agreement shall be binding upon the successors and assi~ of the parties. Grantor; Grantee: THE CITY OF PORT ANGELES ROTARY NOR'WESTER OF PORT ANGELES By. By ~ ~~~..~~ Its: Its: /~'ccc ~-/,~-~v-y. STATE OF WASHINGTON) COUNTY OF CLALLAM ) On this day personally appeared before me , in his capacity as of the CITY OF PORT ANGELES, to me known to be the individual described in and who executed the within and foregoing instrument, and -2- 31 acknowledged to me that he signed the same as his free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this ~ day of , 1999. Notary Public in and for the State of Washington residing at Port Angeles. My commission expires: A :~NORWI~STE. C'ON 32 EXHIBIT A Property Description: The Southerly wall of the Laurel Street Fountain Park located at: North Laurel Street and First Street Port Angeles, Washington 33 34 poR WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: March 2, 1999 To: MAYOR BRAUN AND CITY COUNCIL FROM: Patrick Ibarra, City Manager SUBJECT: City Manager's Report UPCOMING MEETINGS KONP Home Show Saturday, February 27 and Sunday, February 28 9:00 a.m. MARCH: Board of Adjustment Monday, March 1 7:00 p.m. Street Program Committee Tuesday, March 2 4:30 p.m. City Council Meeting Tuesday, March 2 5:30 p.m. Vehicle Replacement Committee Wednesday, March 3 5:00 p.m. Non-Motorized Committee - VB Wednesday, March 3 7:00 p.m. Gateway Center Project Meeting Thursday, March 4 9:30 a.m. National League of Cities Conference - WA, D.C. Fri. - Tues., March 5 - 9 Out-of-Town Law Enforcement Advisory Board Tuesday, March 9 6:30 p.m. Planning Commission meeting Wednesday, March 10 7:00 p.m. City/PUD meeting Thursday, March 11 1:30 p.m. Utility Advisory Committee Monday, March 15 2:00 p.m. 35 Joint Meeting of City Council and Port Commissioners Monday, March 15 4:30 p.m. City Council Meeting Tuesday, March 16 5:30 p.m. Parks & Rec Park Board meeting Thursday, March 18 7:00 p.m. City Breakfast - Sr. Center Friday, March 19 7:00 a.m. Downtown Forward Advisory Committee Monday, March 22 7:00 a.m. Planning Commission meeting Wednesday, March 24 7:00 p.m. Gateway Center Project Committee meeting Thursday, April 1 8:15 a.m. LINCOLN PARK/BIG BOY POND FLOODING During the recent storm, Lincoln Park/Big Boy Pond was flooded. Apparently this situation has continued for some time. In an effort to reduce the likelihood of any such re-occurrences, a grant application was submitted on February 12th to Clallam County to fund a project. The grant program is entitled the Flood Control Assistance Account Program sponsored by the State Department of Ecology. The total estimated cost of the entire project is $120,000 and the grant application was for $96,000, or 75%, with the remaining $24,000 or 25% divided equally among the City, Clallam County and Port Angeles School District. The project will require the construction of a pipeline from Big Boy Pond storm drainage area. Notification on the receipt of such a grant will be made in late April. I will apprise Council once the awarding of grants has been made. If we do not receive such a grant, we may want to still consider financing the project. DEERPARK SCENIC GATEWAY GRANT The DeerPark Gateway project has been recommended for a $122,500 grant by the State Transportation enhancement committee. The grant is expected to be awarded following final approval via the State Transportation Budget process. The project is a partnership between the City, County, Clallam Transit, Olympic National Park, Lower Elwha Tribe, Jamestown Tribe and Quileute Tribe, to develop a rest area type facility at the Hwy 101 entrance to the City Urban Growth Area at DeerPark. The facility would include a Welcome Sign visible from the highway, an off highway transit stop, restrooms, interpretive signage, parking, and a trail segment linking the Port Angeles Waterfront Trail with the Centennial Trail to Port Townsend. The total project is estimated at $261,000. The City match component is $49, 800. Additional match has been pledged as follows: Clallam County $7,000, Transit $5,000, ONP $2,500, Elwha $2,000, Jamestown $1,000, Quileute $2,000. Due to a reduction in the grant award, additional funding of $70,000 is still necessary to complete the project. The County has begun an effort to determine if the project partners can increase their contributions in order to start the project this construction season. 36 PURCHASE OF SUPPLIES The Public Works and Utilities Department is in the process of finalizing specifications for the annual purchase of materials for the maintenance of traffic signs and water and sewer lines. In the past, staffhad requested bids from vendors and that information was forwarded to Council for the proper awarding of contracts. The total budget for traffic sign maintenance is $14,000 and water and sewer line maintenance is $50,000. I would like Council's authorization to proceed with the issuing of specifications in order to receive bids. After staff receives the bids and properly analyzes them, that information would then be forwarded to Council for their consideration. STATUS ON RECENT STORM DAMAGE Bruce Becker reported on Monday, February 22 that Clallam County has forwarded the appropriate information onto the Governor's office. At this point, Governor Locke would need to issue a proclamation regarding the extent of the damage and then forward that on to U. S. Department of Transportation (DOT). City staffis evaluating whether City crews may be able to make temporary repairs at 2nd and Cherry. Jack will provide an update on that assessment at the March 2 Council meeting. NUISANCE ORDINANCE CHANGES Based on input received by Council members at the February 16, 1999 regular meeting, staff has made two changes to the proposed ordinance revising the City's nuisance and junk vehicle ordinances. The reduction in the height of overgrown lots has been adjusted from 12" to 8" and the requirement of two complaints from City residents for nuisances that consist of excessive junk, litter, or refuse has been reduced to one complaint. Staff is ready to place the ordinance on the next Council meeting agenda or to delay the matter further, depending upon the Council's preference. UPDATE ON SEARCH FOR NEW PUBLIC WORKS & UTILITY DIRECTOR The deadline for submitting resumes is Friday, February 26. As of February 22, 41 applications have been received. According to Fred Pabst of the Waldron Company, the firm hired to conduct the search, some excellent candidates have applied. Bob Coons and I will meet with Fred on Wednesday, March 3 to review Fred's initial report on the candidates and select a list of semi- finalists who will receive a supplemental questionnaire for further screening purposes. As developments occur, I will report those to Council. EXPENSE FOR LIFE INSURANCE Deputy Mayor Doyle inquired at the February 16 Council meeting about the amount of life insurance the City provides employees. I requested Bob Coons, Human Resources Director, compile that information and I have the following to report. Most employees are provided coverage equal to their annual salary up to a maximum amount of $50,000. The average cost per employee to the City to provide this type of coverage is $108 per year. 37 OUT OF OFFICE As a point of information, I will be out of the office from Friday, March 5, through Tuesday, March 9. Deputy Mayor Doyle, Council members Campbell and Wiggins and I will be in Washington, D.C. for the annual conference of the National League of Cities (NLC). As Jack will also be out of town for another conference during this same period, I would propose Craig Knutson be placed in responsible charge during my absence. In addition, I will be out of the office on Friday, March 12 and ½ day on Monday, March 15 using some vacation time. RETIREMENT Steve Ilk, Chief of Police, has reported that Ken Woods, Communications Officer/Dispatcher, will retire effective March 7, 1999. Ken has worked for the City since 1990. 38 £? MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 January 27, 1999 7:00 p.m. ROLL CALL Members Present: Linda Nutter, Cindy Souders, Dean Reed, Fred Hewins, Mary Craver, Bob King Members Absent: None (One Vacancy) StaffPresent: Brad Collins, Sue Roberds, David Sawyer, Dan McKeen Public Present: Dana Doloff, Jack Anderson, Ken Sweeney, Mike Stanizek, Lola Anderson, Ron Wells, Carol Brown APPROVAL OF MINUTES Commissioner Hewins moved to approve the January 13, 1999, minutes as submitted. The motion was seconded by Commissioner King and passed 6-0. PUBLIC HEARING: SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 99-01 - RAYONIER, 700 North Ennis Street: A proposal to recover sunken logs, remove navigational hazards by removal of a storm buoy and portions of armor rock at an existing jetty, and removal of selected mooring dolphins at a former heavy industrial mill site within the Port Angeles Harbor in the Industrial Heavy zone. Chair Reed welcomed the audience and informed those present that the environmental review for this issue had not been finaled and the public heating would be continued to February 10, 1999, at 7 p.m., City Council Chambers. He noted that those wishing to provide testimony could do so, however, as the issue will be continued they may wish to delay until the February 10 meeting. He then opened the scheduled public hearing. Dana Doloff, Director of Environmental ,4flairs, 1177 Summer Street, Stanford, Connecticut, introduced technical consultants available in the audience who were ready to respond to questions the Commission may have. He stated that it is very difficult to perform soil sampling on Rayonier property in the Harbor with the presence of so many sunken logs. As well as removal of the logs, the application includes a proposal to remove rock material in the water at the end of a partially collapsed jetty for navigational safety. It is planned to remove the dolphins and a mooring buoy west of the mill. The Environmental Protection Authority (EPA) supports the proposal. The Department of Ecology has suggested that the work be done with the use of a grapple rather than a clam shell. It will not be a problem to recover logs with a grapple but it is preferred that a clam shell be approved for recovery of the loose rock material. Rayonier will be asking for modification of this condition. 39 Planning Commission Minutes January 2Z 1999 - Page 2 There being no further testimony, Commissioner Souders moved to continue the public hearing to the February 10, 1999, regular meeting at 7 p.m. The motion was seconded by Commissioner Craver and passed unanimously. SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 99- 02 - PORT OF PORT ANGELES, Port Angeles Boathaven~ Marine Drive: Request for a permit to allow the replacement of a marine sewage pumpout station. Senior Planner David Sawyer reviewed the Planning Department's staff report recommending approval of the permit. Chair Reed opened the public heating. Ken Sweeney, Environmental Manager of the Port of Port Angeles, 331 West First Street, explained that the Port applied for and received two grants in 1997 to replace sewage pumpout services at the Port Angeles Boathaven and Sequim Marina locations. He explained that the work has already been done due to a misunderstanding. The City of Sequim exempted the work from shoreline permit requirements. The City of Port Angeles did not. He responded to questions from the Commission regarding construction of the pumpout station. There being no further comments, Chair Reed closed the public heating. Commissioner Souders moved to approve the shoreline substantial development permit as requested. The motion was seconded by Commissioner King and passed 5 - 1 with Commissioner Hewins voting in the negative. Mr. Hewins stated that the reason for his negative vote was his discomfort that the work had already been accomplished prior to application for the permit. COMMUNICATIONS FROM THE PUBLIC None. STAFF REPORTS REPORTS OF COMMISSION MEMBERS Commissioner Craver asked that ordinances that have been amended by the Commission be provided to Commission members for final review prior to being forwarded to the City Council for action. Commission members will make every effort to forward concerns regarding the draft material to staff as soon as possible in order to facilitate scheduling for Council agendas. ADJOURNMENT The meeting adjourned at 7:30 p.m. 40 llinS' Secretary eed, *air UTILITY ADVISORY COMMITTEE ~'~ Port Angeles, Washington February 8, 1999 L Call to Order: Chairman Doyle called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Councilmen Campbell, Doyle, Williams [3:07], Bill Myers and Joe Michalczik. Members Absent: None. Staff Present: J. Pittis, B. Titus, C. Hagar, D. McGinley, K. Ridout, and G. Kenworthy. III. Approval of Minutes: Joe Michalczik moved to approve the minutes of the January 11, 1999, meeting. Councilman Campbell seconded the motion, which carried unanimously. IV. Election of New Chair and Vice Chair Joe Michalczik moved to nominate Councilman Campbell as Chairman. Bill Myers seconded the motion. There being no further nominations, a vote was taken on the motion, which carried unanimously. Councilman Campbell moved to nominate Joe Michalczik as Vice Chair. Bill Myers seconded the motion. There being no further nominations, a vote was taken on the motion, which carried unanimously. Deputy Clerk Hagar suggested the date for the next meeting be set before discussion began and the Committee agreed. The March meeting will be held on Tuesday, March 15, 1999, at 2:00 p.m. in the Public Works Conference Room. V. Discussion Items: A. Golf Course LID Public Works Director Pittis provided a brief history of the issue and summarized the information contained in the packet. Director Pittis and Gary Kenworthy, City Engineer, responded to questions and provided additional clarification regarding the LID. Councilman Doyle asked if the total cost of the LID would be realized from the Developer Reimbursement Agreement (DRA). Mr. Kenworthy felt this was of low probability and that it 1 Utility Advisory Committee February 8, 1999 could take years to complete the development of this area and attract new home builders. Director Pittis fek the City would be fortunate to get half of the money back and the cost would come out of the City's wastewater reserves. Joe Michalczik expressed concern over the amount of the proposed assessment ($6,765.58), compared to the estimated assessment ($4,765.58) and asked if the residents had legal recourse against the City because of it. Director Pittis explained that if a resident can prove there is no benefit to their property in the amount of the assessment there is legal recourse. However, the amount of the proposed assessment is less than or equal to the amount it would cost to have a septic system installed. Further discussion ensued. Bill Myers asked if the estimated 61 future connections under the DRA was a realistic number. Director Pittis felt this was open to discussion. Mr. Myers felt it might be more reasonable to estimate 45 future connections and increase the LID assessment to approximately $7,200, therefore allowing a greater opportunity for the City to recoup more if its costs. Mr. Michalczik was concerned that future lot purchasers are being penalized for the demands of the present home owners. He felt more of the burden should be carried by the original 75 home owners benefiting from the sewer installation. Councilman Doyle agreed with Mr. Myers and felt reducing the 61 lots to 45 and charging approximately $7,200 would be a fairer division of the cost. Following further discussion, Councilman Doyle moved to recommend the City Council to use a figure of 75% of the 61 additional lots for the DRA and divide the total cost by 120 instead of 136 and use that figure for the development of the final assessment roll. Bill Myers seconded the motion, which carried unanimously. B. Agreement with PUD for Low Zone Customer and Facility Transfer Deputy Director Titus distributed an updated copy of the draft Intergovernmental Water Facilities Agreement between the City and the PUD. He reminded the Committee that they had asked for some changes to be made to the Agreement at its last meeting. Mr. Titus summarized and explained the changes to the Agreement and the attached Exhibit "B". Mr. Titus pointed out that there is an almost 43 % difference in water rates between the PUD and City. This is a strong motivator for these City residents to want the City to provide water service or for rate parity from the PUD. Mr. Titus noted that water and electricity are sensitive to rate changes and it can be expected that there will be an increase in water usage due to the rate difference. Director Pittis pointed out that Section 5 of the agreement states no precedence is being set. Discussion followed, and staff responded to questions posed by the Committee. Mr. Michalczik expressed dissatisfaction at having to pay more than $31,000 for facilities that are already 35 -2- Utility Advisory Committee February 8, 1999 years old. Councilman Campbell reminded him that this is mandated by State law, as the PUD must be compensated for lost revenues. Mr. Michalczik understood this, however, he felt it unfair to have to compensate the PUD at a rate 43 % higher than what the City can charge. Mr. Michalczik asked if these customers can be charged a higher rate to make up this difference. Director Pittis said this was a legal question and he would have Attorney Knutson look into this. Councilman Campbell felt this was an interesting exercise in educating the City as to what happens when an area is annexed and the utilities are transferred. This issue must be carefully examined as annexations take place, and somehow freeze the utilities as they are until a better way of transferring services can be found. Discussion followed, and Director Pittis reminded the Committee that if they do not wish to approve the agreement, there is the option of telling the PUD they will have to continue to serve these customers for the next five years. Councilman Doyle felt the Council should be made aware of this alternative. Councilman Doyle moved to recommend City Council approve the agreement with a full explanation including the alternative. Bill Myers seconded the motion, which carried unanimously. C. Status on Regional Water Systems Discussions Director Pittis stated he and Attorney Knutson met with a representative of the Tribe. The Tribe is interested in discussing water treatment approaches which can then be presented to the Department of Interior. Director Pittis felt an accommodation can be reached where everyone wins. It this can be achieved locally, the Department of Interior will have no choice but to agree. Director Pittis stated this can be brought back to a future meeting for further discussion. Councilman Doyle felt this issue should be brought up to the officials in Washington, D.C. at the conference next month. D. Status of FERC License Surrender on Morse Creek Deputy Director Titus stated he had a packet of letters on this issue should the Committee wish to read them. FERC will determine the extent of environmental review and proceed with necessary studies. Mr. Titus reviewed the steps yet to be taken in the surrender process. Information only, no action was taken. Brief discussion followed regarding other issues that can be brought to the attention of the legislature at the Washington, D.C. conference. -3- Utility Advisory Committee February 8, 1999 VI. Late Items None. VII. Next Meeting: The next meeting will be March 15, 1999, at 2:00 p.m. VIII. Adjournment: The meeting adjourned at 4:01 p.m. Chairman Deputy City Clerk -4- WATER DEMAND RAINFALL [] 1998 · 1999 [] 1998 · 1999 -. 10 Year Average (MS) 10 YR AVG. TOTAL TO DATE 4, D4 rills YR TO DATE (MS) THIS YR TO DATE (IN) 7.81 RECORD HIGH THIS MONTH 11.98 RECORD LOW THIS MONTH 0.51 ::!~!::~::~~iii::~!!!!~!::~::!~!::::ii~!~!~iii!i::!::!~!::i}!~!::~::!~!~!::!~!i!::~i!~~~i::~::!~i::~::ii!::!::i~i~!::~::~::!::~i~i!i~~i:: MONTH(FT)!YR. TEMPERATURE SEWER SYSTEM JETTED 10,245 10,245 STORM DRAINS JETTED 2,000 2,000 SYSTEM TV NSPECTED 818 818 TOTAL LANDFILL DISPOSAL- r-~ 1998 II 1999 -. 10 Year Average ELECTRICAL USAGE 327 [7 2%) CITY OF SEI~JIM ~t~1~ i TO DATE (TONS) ~ 1998 B 1999 (TONS) PUBLIC WORKS & UTILITY DEPARTMENT MONTHLY REPORT JANUARY gg@ * Storm related projects: * SWANA Seminar on waste reduction, recycling, composting Industrial Water Main Break * Received operating permit for Landfill Elwha Water Transmission Main Morse Creak watermain at Peabody Creek crossing * Fire Hydrants: 2 replacements * Fire Hydrants: 2 reclocated * Meters: 2 change outs * Pump Station #8: valve maintenance * Pot Hole Patch; various locations * Jetted 1000' storm lines for POPA * Flush and clean surpentines downtown * Jet Truck Demo by Camel * Educt catch basins downtown & along First and Front * Assisted Water & Street Crews with Storm problems * Reshape and regravel alley: Railroad and Front, Oak to Laurel * Building Maintenance: remodel Finance offices * Sweeping: sand removal and sweep city-wide * Grade and gravel: various locations * Creak culverts maintenance * Worked with local dischargers on pretreatment issues * Ditching * Annual pretreatment inspections for permitted industrial users * Storm clean up * Worked with B&C on modeling of the collection system * Closed Ennis at Caroline due to storm damage * Worked on Y2K issue for WWTP SCADA system * Closed Tumwater due to storm damage * Repaired Pump Station #1 for Landfill Leachate System * Sanding as dispatched * Worked on control system at Landfill treatment ponds * Designed drain system for hot water pump in administration bldg. * Removed two FIo-mote's for rebuilding ii~ii~iiiii~iiii~ii~iii~i~iiii~i~iii~i~ii~ii~i~i~i~iiiiiiEN~NiE~i~i * Hosted PNPCA meeting in Port Angeles * Airport Road Realignment, r/w acquisition support * Landfill Cell 3 Permit received * FEMA storm repair support * Traffic counts, suspended for Winter * CSO/I&I Study support * LID 215 Final Assessment proceeding ?~?~~~MEN~E~E~/~?~?~?~?~:~:~?~?~?~?~?~?~ * Ediz/Hook Sewer Assessment adopted Service Tickets processed: 125 ** "1" Street sidewalk design, * Elwha emergency valve oesign * PM Services and inspections: 10 * Carnegie Library demolition awarded * Denver's PM services: 6 * Gateway Design consultant interviews * Denver's Service Tickets processed: 45 * Jones Street Reservoir design support * #1908 Compacator: finished overhauling rear differential * Y2K testing * Worked on vehicle purchases * Winterized fleet * Energize section of new primary at Canyon Edge * Energize section of new primary at K-Ply * Storm repairs * Install lighting at Landfill access road * Installed gate at Morse Creek * Assisted PUD with outages * Remove below ground transformers and energize new service for DOT 48