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HomeMy WebLinkAboutAgenda Packet 03/16/2010CITY OFPO ATANGELES �ll AGENDA CITY COUNCIL MEETING 321;East 5'h- Street March 16, 2010 continued to March 18, 2010 REGULAR MEETING — 6:00 p.m. AGENDA ITEM page RECOMMENDATION Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following: A. CALL TO ORDER — REGULAR MEETING AT 6:00 p.m. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS ---- PUBLIC COMMENT. During this portion of the meeting, citizens are invited to talk with the Council about topics that are not scheduled for public testimony. All persons wishing to be heard are asked to sign in with the Clerk. The Mayor may arrange the order of the speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than S minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. No speaker may convey or donate his or her time for speaking to another speaker If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk -prior to the meeting, in which case a copy of the document will beprovided to each Council Member. C. CITY COUNCIL REPORTS D. WORK SESSION 1. 2009 Year End Financial Report ---- 1. View Presentation; Conduct work session. 2. Development of 2011 Budget Calendar ---- 2. Conduct work session E. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. • NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK March 16 continued to March 18, 2010 Port Angeles City Council Meeting Page - 1 AGENDA ITEM Page RECOMMENDATION F. CONSENT AGENDA I 1. City Council Meetings Minutes of March 1, and 2, 2010 F-1 1. Accept Consent Agenda. 2. Expenditure Approval List from 2/20/10 to 3/5/10 for F-9 $3,007,268.72 3. Laurel Substation Structure, Project, CL05-2007 / Award Contract F-35 4. Cable Restoration Phase I1, Project CL02-2009 / Award Contract F-36 5. Final Acceptance System Protection Contract, Project CLO1-2007 F-38 6. Signal Upgrades, Project TR05-2007 / Award Contract F-39 7. Amendment No. 1 to Consultant Agreement for Electrical F-41 Engineering Services 8. City Council Committee Assignments F-42 9. Clallam Economic Development Council Contract 2010 / Exhibit F-45 A Amendment 10. Policies & Procedures for Use of Corporate Purchasing Cards F-48 G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Lincoln Street Banner Program — Ordinance Amending Title 8 of G-1 1. 2"d Reading; Adopt Ordinance Port Angeles Municipal Code H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1 Reimbursement Resolution for Capital Project Financing H-1 1. Pass Resolution L OTHER CONSIDERATIONS 1. Nippon Paper Industries USA Co. Supplement to Settlement I-1 1. Approve Agreement 2. Industrial Wastewater Pretreatment Program Ordinance I-16 2. View Presentation; Conduct ls` Reading; Public Hearing continued to Apr. 6, 2010 3. GoogleTm Fiber for Communities Request for Information 1-65 3. Authorize J. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) K. PUBLIC HEARINGS —OTHER (7:00 P.M. or soon thereafter) 1. Lipman -Stone Street Vacation Petition — STV 09-05 Portion of K-1 1. Conduct 2"d Reading; Close Public Vine Street Hearing; Approve L. FINANCE 1. Metropolitan Area Network Services Agreement L-1 1. Approve 2. Port Angeles Downtown Assoc. Special Task Order Request — L-35 2. Approve Schallert Group Business Workshop M. INFORMATION City Manager Reports: 1. Finance Monthly Newsletter M-1 2. Olympic Region Clean Air Agency (ORCAA) Reports M-3 N. EXECUTIVE SESSION - O. ADJOURNMENT - • NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK March 16 continued to March 18, 2010 Port Angeles City Council Meeting Page - 2 I. Il. P UN GELES CITY COUNCIL SPECIAL/REGULAR WASHINGTON, U S A MEETING March 16, 2010 CALL TO ORDER - SPECIAL/REGULAR MEETING: 6.D ROLL CALL: Members Present: / Mayor Di Guilio Deputy Mayor Perry Councilmember Collins Councilmember Downie Councilmember Kidd Councilmember Mania Councilmember Nelson Staff Present: / Manager Myers Attorney Bloor Clerk Hurd G. Cutler T. Gallagher D. McKeen ✓ N. West �— Y. Ziomkowski PLEDGE OF ALLEGIANCE: Led by: G \GROMCLERKTORMS\Council Roll Call wpd PUBLIC INTEREST SIGN-UP SHEET PORTANGELES WASHINGTON, U S A DATE OF MEETING: March 16, 2010 You are encouraged to sign below if: CITY COUNCIL REGULAR MEETING LOCATION: City Council Chambers 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. G:\Group\Clerk\Forms\Council Attendance Roster.doc r LEAGUE OF WOMEN VOTERS® OF CLALLAM COUNTY P.O. Box 982 Port Angeles, WA 98362 My name is Penney Van Vleet and, as President of the League of Women Voters of Clallam County, I am here to request that you reconsider your recent trial of Action Minutes and resume providing more inclusive minutes. The Revised Code of Washington declares, in the very first paragraphs of RCW 42.30.010, that all public agencies of this state and subdivisions thereof exist to aid in the conduct of the people's business. "The people of this state do not yield their sovereignty to the agencies which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The People insist on remaining informed so that they may retain control over the instruments they have created." We are concerned that the "action minutes" do not contain the information necessary for people to be well-informed. We understand that you are posting audio recordings on- line, but several of our members found them to be of poor quality, and some were missing entire portions of the meeting. And to access these audio recordings, individuals must have a computer capable of playing MP -3 digital files, as well as a broadband or DSL connection fast enough to be able to transfer audio files. We also read the article in the Municipal Research and Services Center of Washington October, 2009 "Less is More: Action Minutes serve the City Best." Yes, it does take more time to prepare and review the more inclusive minutes, but we do not believe that this person's time could be better spent on other duties. One of your duties is to keep the people informed in a way that they can understand what you are doing in their name. Assistant Attorney General Mark Calkins in October, 2006 wrote "Suggested Guidelines for Meeting Minutes." He notes that "written minutes must have sufficient facts and information to permit the public to understand and appreciate the rationale behind the relevant public body's decision and to know what action was taken." There are several examples of other efforts to promote greater transparency. Jessica Olson, a new member of the Everett School Board, proposed that school board meetings be broadcast via the internet or television. She recently received an award from the Washington Coalition for Open Government and Toby Nixon, President of WCOG said, "It takes a great deal of courage for a member of any government board to stand up ... and demand that they follow the law and even go beyond the minimum requirements to enhance public participation and transparency." A recent article in the San Juan County newspaper reported that the San Juan County Council is switching to "action minutes" and also posting a video of their meetings on line. The technology they use contains a link in the action minutes that allows the viewer to jump to the point in the video where that item is being discussed. All we have in Port Angeles is a lengthy audio recording with no tabs related to agenda items and no way to identify which official or staff member may be speaking. We, as citizens or members of community organizations, do not want to be viewed by you as "us versus them." We are delighted that you chose to run for office to represent us and make the tough decisions. And we encourage you to foster transparency through open meetings and open records as prescribed by law in the Revised Code of Washington. The goal for meeting minutes, and all that you do, should be to make it easier for people to access city government so that they may be more informed about what their city is doing and to enable them to be involved in a more meaningful and knowledgeable way. A well-educated public and ethical officials are essential to good government. We ask that you appoint a committee, made up of council members and citizens, to consider alternatives or additions to "action minutes" which could be implemented within your budget. My name is Penney Van Vleet, and as President of the League of Women Voters of Clallam County, I am here to ask that you reconsider your recent adoption of Action Minutes and resume providing more inclusive minutes. In preparation for speaking to you today I again immersed myself in the Washington RCWs regarding Open Meetings. The very first paragraphs in RCW 42.30.010 declares that all public agencies of this state and subdivisions thereof exist to aid in the conduct of the people's business. "The people of this state do not yield their sovereignty to the agencies which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The People insist on remaining informed so that they may retain control over the instruments they have created." We are concerned that the "action minutes" do not contain the information necessary for people to be well-informed. We understand that you are posting audio recordings on- line, but several of our members found them to be of poor quality, and some were missing entire portions of the meeting. And to access these audio recording, individuals must have a computer capable of playing MP -3 digital files, as well as a broadband or DSL connection fast enough to be able to transfer audio files. We also read the article in the Municipal Research and Services Center of Washington October, 2009 "Less is More: Action Minutes serve the City Best." Yes, it does take more time to prepare and review the more inclusive minutes, but we do not believe that this person's time could be better spent on other duties. One of your duties is to keep the people informed in a way that they can understand what you are doing in their name. Assistant Attorney General Mark Calkins in October, 2006 wrote "Suggested Guidelines for Meeting Minutes." He notes that "written minutes must have sufficient facts and information to permit the public to understand and appreciate the rationale behind the relevant public body's decision and to know what action was taken." There are several examples of other efforts to promote greater transparency. Jessica Olson, a new member of the Everett School Board, proposed that school board meetings be broadcast via the internet or television. She recently received an award from the Washington Coalition for Open Government and Toby Nixon, President of WCOG said, "It takes a great deal of courage for a member of any government board to stand up to their fellow members and demand that they follow the law and even go beyond the minimum requirements to enhance public participation and transparency." A recent article in the San Juan County newspaper reported that the San Juan County Council is switching to "action minutes" and also posting a video of their meetings on line. The technology they use contains a link in the action minutes that allows the viewer to jump to the point in the video where that item is being discussed. All we have in Port Angeles is a lengthy audio recording with no tabs related to agenda items and no way to identify which official or staff member may be speaking. We, as citizens or members of community organizations, do not want to be viewed by you as "us versus them." We are delighted that you chose to run for office to represent us and make the tough decisions. And we encourage you to foster transparency through open meetings and open records as proscribed by law in the Revised Code of Washington. The goal for meeting minutes, and all that you do, should be to make it easier for people to access city government so that they may be more informed about what their city is doing and to enable them to be involved in a more meaningful and knowledgeable way. A well-educated public and ethical officials are essential to good government. We ask that, you appoint several Council members to a committee and seek several citizens to look at alternatives or additions to "action minutes" which could be implemented at minimum- cosi and report back to the full Council within four months. To: The Port Angeles City Council From: Darlene Schanfald, Olympic Environmental Council DATE: 18 March 2010 RE: Beneficial uses of stormwater and solid wastes Thank you Mayor diGuilio, Councilwoman Kidd, Councilman Downie, City Manager Myers and Engineer Steve Sperrs for attending the Olympic Environmental Council's February 24 forum on methods alternative to the City's for the handling of stormwater and solid wastes. While those in attendance heard the dialogue, about stormwater handling — a central collection system v. downspout disconnection -- between Mr. Sperrs and one of our presenters, Tyler Ahlgren, it is hoped that you will begin considering, seriously considering, other methods that municipalities around the world have adopted, realizing that "waste" has value and can become safe commodities and revenue enhancing It is hoped that you will give serious consideration to the processes that we presented and are in your packets. Reconsider the current stormwater plan of a mile long pipe system along failing bluffs to the old Rayonier 5 million gal tank, both within a flood -tsunami zone. Look at the true costs of downspout disconnection that could make the shoreline pipe -tank project unnecessary, the long term waste -to -energy cost savings and benefits to the community, as well as the environmental safety aspects. Right now your City widely disperses a heavily toxic product around the City and County. The product is called Garden Glory. It is sold as fertilizer. It is treated sludge from the wastewater treatment plant mixed with other solid wastes The sludge from the WWTP is highly toxic. It contains dioxins/furans, heavy metals, pharmaceuticals, personal care products, industrial wastes, potentially prions, and who knows what diseases. Only some heavy metals and a few other sources have to be measured by law. It is allowed by the EPA through the State for sludge to be called "biosolids" if sold for fertilizer Just a name change, and allowed because of landfill shortage space. But this does not make sludge safe by current treatment methods. Sadly, this fertilizer is sold as potting soil, spread in gardens accessible to children and animals, and spread on farm land exposing animals and humans, and it all runs off properties and into ground and surface waters to affect wildlife and possibly our ground water. This product could still be a revenue source for the City if the sludge were removed from the product and only wood wastes, leaves, etc. were sold as fertilizer. End the exposure of citizens and our resources to this now harmful product. It is now that time of the year when the product will be heavily promoted_ The sludge should be landfilled. Please, please see that Garden Glory's sludge is removed and the product is sold with only the other solid wastes. This brings us back to what sludge can be safely used for — energy. We are here to help, not hinder. Staff must look into the future, not be stuck in the past. The City Manager can spend time reaching out, looking for the best available science and what would be safe in changing climates; removing projects that are in harms way and will be of economic and environmental loss. Enclosed is an upcoming conference in Germany that could be an eye opener to staff on recycling "waste." North American politicians and waste managers have this opportunity to look at what is happening with waste in Europe. Waste avoidance is far in advance of North America. The EU Landfill Directive passed in 1999 has moved EU members to far better waste practices. There are examples in your packet As well, in Austria, nothing may be landfilled that is biologically active. Nothing may be landfilled that has energy value. In Vienna, sewage sludge is burned and the energy goes to themgrid, The steam is used for a vegetable greenhouse, and to heat the homes and offices of this city Other European and North American cities have also adopted this Waste to energy can significantly decrease pollution of marine waters, have less impact on climate, and add significantly to beneficial uses on which our society depends. Disconnecting downspouts, pervious cemented streets and other low impact development methods can recycle stormwater, stop treatment plant overflows, and replenish aquifers. These are fitting with the AIA recommendations. Be a Council that looks to the future, takes bold steps and puts the City of Port Angeles in a leadership role. DAILY NEWS 3/15/2010 4:15:00 PM - 0 comments Germany to host waste management conference http://www. solidwastemag. com/issues/story. aspx?aid=10003 64082&link source=aypr_ Professionals from the European waste management industry will have the chance to discuss important industrial trends as the European Union (EU) Waste Management 2010 conference is coming to Germany in June 2010. The conference and exhibition, to be held from June 8 to 9, 2010, in Cologne, Germany, aims to set recycling targets and to clearly define the technical terms established in the latest revision of the EU waste framework. This framework is expected to have a major impact on the waste management industry and waste flows in Europe. The following topics will be discussed at the conference: -The new waste framework directive and next steps in EU waste policy. -Current situation and implementation of the waste framework directive in selected European countries. -Avoidance and waste management concepts -Management of special waste flows. -Recovery of plastics and other types of high calorific waste. -Increasing energy efficiency in waste -to -energy processes. -Material specific waste treatment. The conference will be translated simultaneously in English, French and German Waste Consultant International is the organizer of the conference and it has other European waste management industry events already scheduled for Germany in 2011. These include Waste -to -Resources 2011 in Hanover and Landfill Practice and Technology 2011 in Cologne. For reservation details, visit www.euwm.eu JF7requently Asked QuestionsAbout Sewage Sludge What is it and where does it come from? We all create sewage sludge. Anything flushed down the toilet or dumped down the drain in homes, schools, hospitals, streets, businesses and industry flows through the sewer system to sewage treatment plants, Treatment plants clean the liquid part of the sewage and attempt to remove some of the toxic metals, excess nutrients and pathogens from wastewater. The resulting liquid is discharged into river, lakes and streams as effluent. The leftover solids and semi solids that are "filtered" from wastewater make up the "sewage sludge." What's in it? Over 60,000 toxic substances and chemical compounds can be found in sewage sludge. The American Society of Civil Engineers shows that sludge typically contains the following toxins: ® Polychlonnated Biphenyls (PCBs) — although banned in the 1970s due to their high toxicity, PCB's are not easily degraded and are persistent organic pollutants. m PBDEs - polybrominated diphenyl ethers — chemicals found in fire retardants that have been associated with developmental disorders and thyroid malfunctions. • Chlorinated pesticides such as DDT, dieldrin, aldrin, endrin, chlordane, heptachlor, lindane. mirex, kepone, 2,4,5-T, 2,4-D. • Chlorinated compounds such as dioxins which have been shown to bioaccumulate in humans and wildlife and are known teratogens, mutagens, and suspected human carcinogens. • Polynuclear aromatic hydrocarbons -- one of the most widespread organic pollutants, known or suspected carcinogens and linked to other health problems as well. • Heavy metals such as arsenic, cadmium, chromium, lead, mercury, zinc, copper • Bacteria, viruses, protozoa; parasitic worms, fungi. m Asbestos, petroleum products, industrial solvents. a Endocrine disrupting compounds from pharmaceutical drugs and personal care products that have been linked with reproductive problems and sex changes in fish and other aquatic organisms. ® Radioactive materials from hospitals, treatment facilities and labs. Conventional treatment does not destroy all toxic substances in the sludge. ,biter "treatment"where does sewage stodge go? The end product, referred to as "treated" sewage sludge (also euphemistically called "biosolids" by agencies and industry) is spread on farmland in nearly 70 counties in north Carolina and in communities across the U.S. In NC alone over 50 million tons of treated sewage sludge is spread on farmlands every year. And it is only getting worse. Our population is growing and with it the amount of sewage generated while precious farmland is shrinking to make way for more roads and housing. Sewage sludge is also incinerated, but on a much smaller scale because of concerns over air pollution. Why /s it sprayed on land? It's the cheapest method of disposal that is legally available to municipalities and water treatment plants. Ocean dumping of sewage sludge was banned in 1988 because it was polluting coastal waters. In an. effort to get rid of it, treated sewage sludge is offered free to farmers to use as fertilizer. Farmers are persuaded to use sludge because of its high nutrient content. Do food companies prohibit purchasing produce grown on sewage sludge? Yes. At least eight major food companies have policies that prohibit using produce grown on land that has been sprayed with sewage sludge. Doie Foods, Inc.; Del Monte; H.J. Heinz; Western Growers; Kraft Foods, Inc ; Campbell Soup Company, Nestle USA, and Progresso (Pillsbury, Green Giant, Totinos, Jenos, Haagen Dazs, Martha White, Old El Paso). (over) Why are some scientists and citizens concerned about sewage sludge being spread on land? Currently, there is no testing or treatment conducted for the thousands of potentially harmful substances found in sludge. Many are known to cause cancer and other diseases. Certain compounds found in sludge (endocrine disrupting compounds and anti microbials) have been found to harm the reproductive systems of fish and other aquatic life. Nitrates from sewage sludge have contaminated ground water and private wells, and can cause "blue baby" disease in infants. Hundreds of dairy cattle deaths and contamination of milk supplies in Georgia have been attributed to sludge, and at least three deaths have been associated with exposure to sludge. in 2000, the Centers for Disease Control and Prevention concluded that sewage sludge that has been converted to fertilizer can pose a potential health nsk from E. cob, salmonella, hepatitis B and other bacteria and viruses. The Environmental Protection Agency (EPA) has stated it can no longer say that land applied sewage sludge is safe (NEED SOURCE October 29, 2003, CBS Evening News). The EPA is also on record stating it no longer promotes using sewage sludge as a fertilizer on farmlands. Is our health at risk? Hundreds of people who live near fields where treated sewage sludge is applied have complained of the following health problems: ® Burning eyes, nose and throat Coughing, chest tightness, breathing problems Hoarseness, stuffy nose, headaches, fever ® Nausea, vomiting, diarrhea ® Skin infections, sores ++ A higher incidence of illnesses than populations not exposed to sludge These symptoms may last for a short time; however. children, the elderly and people with on-going health problems may have symptoms for much longer. Is there scientific evidence that sewage sludge is harmful? That's the wrong way to ask that question. We need to ask if there is scientific evidence that it is safe. Proponents of land -applied sewage sludge often claim that there is no scientific evidence that treated sewage sludge is harmful. Technically, they are right. Little is known about long-term health effects on populations routinely exposed to sewage sludge or living on or near land where sewage sludge has-been applied in the past because no human health studies have been conducted But not knowing is not the same as being safe! Are there laws that regulate sewage sludge? 1n 1993, laws were made to control some harmful materials in treated sewage sludge. But the laws do not regulate many of the heavy metals, germs, toxic chemicals and dioxins that are spread on -our fields.- For example, of the tens of thousands -of toxic substances and chemical compounds that can be found in sewage sludge, only 11 toxic metals are tested by the state, nitrogen and phosphorus, and coliform. Current laws also do not require the disclosure of prior use of sewage sludge on a property that is being developed, so homes, schools and parks are being built on potentially contaminated land. What can you do? Ask for a copy of the "What You Can Do About SLUDGE" handout from BREDL to help protect our communities and environment from the potential health risks associated with the land application of sewage sludge. Buy certified organic products. To be certified as an organic grower, farmers are not permitted to use sewage sludge In their fields because of the number of toxic chemicals and heavy metals it contains. Contact your County Commissioners and State Representatives to voice your concerns about sewage sludge. For more information contact Sue Dayton, BREDUNC Healthy Communities at sdayton@swcp.com or 336-525-2003. BLUE RIDGE ENVIRONMENTAL DEFENSE LEAGUE %,wwXREDL.ore PO BOX44 Saxapahaw, North Carolina 27340 sd(335) 525-2003 office -A -M y� �,m �a 'L "41.1',,� �Xl Stw "J, T't -1, �4 34 oernl c'a ,r a' ,z ,F 3•;, y ;r i,., ../,',�,' r� r .•s' r, r;9"',,•J„)Y, Arr". � v,., n. 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'ER• VID"I STRZETBU;F.41ES u sA10,nFc: "4r LOW I;dPACT DEVELOPMENT STRATEGIES FOR HOMEOWNERS 'q ATER FROM,, F : JR 4, 3 ARE ;,3AVEYEiUIT THE^�IhJf-'4RirEt1 w - qPN �, I• ._fir �i� .,f ' 4>! +! •f���fT a§'"W r+� i c'i �!„�4}�;1 r f, + � .r CURS ItLETS EN:,?1.E itITERQEPTIO: I OF'WATER IN RAIN SA DEM FROM STAEET•StIRF ACE-_ RE FL�.'.YGII1�3 Gtt?�•',+>>F�FrT'r; ?:'ERF,-.) d III S'Ai E ^ °Crfi1G.'-1 AT ,Tr F A 1,13 cY " -Xi 11'3 It:T.J T F c t`R;)JP:G TF + .ft+ i12•ZY=+It.GaF.CfEF;St;ILti'IX) l' SU: -',LAP S -(;K$ FILLED ViiTh MGIC )CUS W+;);JG CLIPS AND 11,111, "I'll ! 473JWITH SEA ^L 0yl3TER t9 'GELIUr' M, 9, ER;,lJV G:EAN i.;ERTAPI GI1T;kltl�`JT9 u wers. j:.. -N­77- ;ya' y �'i' ?"".�.'". ?•;I,° - , ' t- ..� •r s:fs-�;r,•^--r -v�-� ' 'C — .I ...r , .. •-.-,-'T-r.-... �.....- , ;�.. ;r,n�.• r. i •t - , f :�+,N,e j r t, �y , V j � • , r 1, ;A , f ,�r' , �, '4. �, �.�:y �� : r . ° -�' s' .. ;� Y. ' rf,t. t '< , . , r r(}}(�l `t >t „� S . 2 ,�' a•Lft.:`. ' � '��h C t, . 7' 4 u �', fpi, ., •'r r "a.,� 'y,'a, ,F .- �.y� i », ( �A f •''�- 'a,. ' '. °, ,Y rx� f f (� 1 r-1.. �"�i •, •,4�, f q' „yy,t .-tiii. s,4 �'r ^« ,.f.�. ,r�ifr•y'�p • �, h •• ' ^r�` 'r i x"x `°'°� � � 7 yi �'� r ' � � # Jp �;;, � r t u"�1�1 ,� �S: � ,r�'' ' �t I. , rl � �, t •;,,:., �„'.,, Ski, ',�•Ar .��J(, 2f•a' •�.., �`t#I lP�` 'til{Y�.�', ,` �` ��{ Pq f '(.. ti .f :� ::....•,;' .....;'fit, •�., ,J.:� i7 , s� ''@��'S}:' 4 � �;' j � �'. . r i ei. ••'.a%' t.. ,a,� '���.i'�',.,tl+�._ ,�... •a�f...✓.' � r - . -• =�7�;' ' � Y � '. ,� � a �" r •r," �,.., .°`"Ip•S. wa �•, i:r "j!' � r 'fw •"• °e,"tw` rr # I ;1 � ,r' yr .a l:.r.-fu..--.ri_..."'!.��f_....._..�a..n_.5�0._�i+t�1��_�-.._....... _...._. _.__.�_ ,. •.e'r,.�! ...f ... _..r: _. .,''mow•.,. y .. ,. > .,�, ..+ .. ,, .. .z x ,e .«. Y.•` � M � ;Qty C 1� �' � '�' f '�yY Ic AL, �"�4`rr 4Nk r5 _ - 1. i'iT `,f+ ✓ 1 I ^� �t auk M L� � , ,+w,+,� ��yt tFYgx ata A��l:a r � • • . ; � y," � �. � t;^ �?� c + � tc' ,�':� s b . � �� ro"Lza� � ?:Yr T' fix; �''�.. ��. ° 3;. sz tv_ ;:u4 _ a ,.,-Sri rv, `� � , . s�_ t^ .�'.' �,� �-. , LL, . y`�'• ,x '.�,. � _,_s�5 � f °xlw ; ;: wm TRENCH DRAINS & INLETS INTERCEPT � TRENCH DRAINS & INLETS INTERCEPT V'f(3q -titu Y ,� k� iiOCl y .sustainability, , sharing; dun, celebration,. diver;ity- learning,. inclusivenes,,, bilfty, .,­r&atlo'h­ con conservation, ,equity,, health, purpose, or sus aing sensory experience, ecologically sound, celebrate culture, create sense of place, 'accessible to older demo'graphic, ,beautification of ne'i"ghborh6o'd 1, d J 1 1,a "1", t, .Place,sto'walk, public,,16cal art, -public',c6mmunity ouents,•classe ., edible ro®fs;gardens, living machines,,hio'swales, gre''dh water catchment,",'',' gathering places, permeable surfacing, natural materials and textures, variety of sensory experiences, connections with views, light, paths that" lead to special p e' ial la 'ces /views/give sense of disc over'y', meandering paths, - pro teptih,g watersheds, supporting variety of '"needs and abilities, mixing pccicbrato'noratiotit, r—Y withlively colors, interesting progression, smells; gin close, stre®ts'-f6r,,'A" ' g fim'6uitu' ''�at,dc - villa ene esting,, celebrating re, o- Iagos, rgy lIIIiary s.ustalnab,te I ivi nq Q CIL Mr Al COX & 4IT1 A a, N, A, NW Waste as a Resource plasto'Em."er Y GROUP IC, aLisol' I waste. Affluent urban societies create UrDn sociees CreaLe 3/4of a tonne per person per year. Many jurisdictions have established policies to maximize Fecycling and vall ue recuovery, minimizing disposal. -this policy, terse irnperatives will be key: To implement . 11 ri 9 MaxImIgtjggy2�M to the emit of feasibility Eliminate environmentgI inria_acton land, water and air Maximize net economi1c; vaWe from residual waste NW Excellent Performance Against GROW r the Toughest Regulations Y Nx� 5��: R ?s-�,'�'' �S`IYr "y�n"'�+-ry �°Y� Y ����©■ i • ■ 4 -lip, , wwI■ ■ ■ • . • , ,,� NIMBI IMI T-1-110-INVY MIXITIE RIVIVORRIMON-0; a e "M I. . . . . . . . . . Notes: Ali' values are expressed a'"' %02 and standard co rid itions 0 3 ,eta, 2000) P'Er YTurn'ng NIMBY'Into WRIMBY "ROUP i easy to P laseEnergV faciliTl's-3 eare ciood neighbors and site® EPRE noist — No harmful emissions — 'Attractive physical plant — Supports the ethic of dealing with waste locally — Low traffic innovati- reen naturhe technology carries prestige The ve and ge oft 3 G4 - IM Pin S"t _ 0.Plasco Conversion is not Imcineration C; R 6516'� , A� M, ROOM; i 4111 mgggtv L .r�.,:x-y 1. Goal Value Recovery Waste disposal 2. Gaseous Products Chem ical Value No Chernical Value CO and H2 CO2 and H2O :3. Air Flow Air starved conditions Excess air required to ensure complete combustion 4. Stack No process stack in theconversion Large process stack process as there are no emissions, 5. Other Products Syngas, Aggregate, Sulfur, Salt, Fly Ash, Bottom Ash Water EV Em issions No Emissions Air Emissions 7, Solids stability Vitrified slag is conipletely stable Ash requires treatment for and non-leaclhabe metals to prevent leaching I? AM NO k NO VIS whr! lop, �X' %W Zero Risk — Zero Cost plascok"Pt'r1Q, , _4"Y 00ROUP PlascoEnergy is the only new technology willing take all r1sk and prove performance: A suitable site of 6 acres A 400 tpd supply of waste P�ROVIN, 'A'A L, RT,,�',J EiF,", 5 PF,;�`Xu V I Support for permitting process Access - to grid 11"., WILI". 4 A non -incineration showcase plant at NO cost and NO risk > 99% diversion from landfill ink°A tipping fee of $65-$8911 for residual waste An iconic facility designed by Douglas Cardinal Green power pricing 4', Distributed base load clean power generation WE GUARANTEE OUIR ENVIRONMENTAL PERFORMANCEispix': I -al "),11_1,_1411 ""X__511 MI -0—m- Me b 0 0 p �l 0 '�' ��-�' a _���� T•.� rsr �z��+s,�5�'�'�""�.r�r�s �'� •xa`r...W.yu e. . +n Ki - WDA" sESc..r t c� torr F - - - - - - - - - - - - - - - - - - - v.�2t i+�� wgi. . . . . . . . . . . . . . . . . .... 4 �1� gn I L z Ostara Nutrient Recovery Technologies — PEARL@ Nutrient Recycling Process — Crystal Green® renewable, slow—release fertilizer I Ostara 3/18/10 1201 PM Press Releases November % 2009 HRSD Treatment Plant to Build Full -Scale Nutrient Recycling Facilit3' v October 10, 2009 York Wastewater Treatment Plant to Emplok Full -Scale Nutrient Recycling Technolo�v More Press Rel eases... Media Coverage f '1 t2'w;F February, 2010 — Greenhouse Canada New product Crustal Green& Sloss• Release Fertilizer Begins Commercial Production January 27, 2010 - Sports Turf Research Institute Wor1d's Only Slow Release Renewable Fertiliser Begins Commercial Production http://www.ostara.com/ Page 2 of 3 Ostara Nutrient Recovery Technologies - PEARL@ Nutrient Recycling Process - Crystal Green® renewable, slow-release fertilizer I Ostara 3/18/10 12:01 PM More Media Coverage... Company Information Four -pane brochure describing Ostara's nutrient recovery technolgZy ` f Media Back rounder A Video Introduction to Ostara This video provides just over 6 minutes of information about Ostara and its technology. .- View Video • �I,, . . �, ., , r • T • 1�• II ►-. i` �; s•i Mail �� 1 'i;l. i 1 � Ih1i1 . i;;il � � �Iil:`� w {u: � • • • http://www.ostara.com/ Page 3 of 3 Ostara Nutrient Recovery Technologies - PEARL@ Nutrient Recycling Process - Crystal Green@ renewable, slow-release fertilizer I Ostara 3/18/10 12:01 PM ABOUT US TECHNOLOGY PRODUCTS & MARKETS PROJECTS NEWS CONTACT US P t T 3 fi'IeCo r lRi ilM a1'`w?ta t7� `� tp4c. CRIEWING VALUE. FROM WTASTE Ostara Nutrient Recovery Technologies Inc. is a Vancouver -based company founded in 2005 to develop and commercialize proprietary technologies that recover nutrients from liquid sewage and recycle them into environmentally -friendly slow release fertilizer, called Crystal Green®. Ostara's technology, named PEARLTM Nutrient Recycling Process, reduces the amount of pollutants released into the environment, helps sewage treatment plants reduce operating costs and meet environmental regulations and provides municipalities with revenue from the sale of the recycled fertilizer. http://www.ostara.com/ Page 1 of 3 International Conference on Nutrient Recovery from Wastewater Streams -Home lb.,.1Js - ire ,,,;., ,-as•� ' - - - _. Sponsored by Closing the loop for nutrients in wastewaters (municipal sewage, animal wastes, food industry, commercial and other liquid waste streams) is a necessary, sustainable development objective, to reduce resource consumption and greenhouse gas emissions Chemistry, engineering and process integration understanding are all developing quickly, as new processes are now coming online. A new "paradigm" is emerging, globally Commercial marketing -of recovered nutrients as "green fertilizers" or recycling of nutrients through biomass production to new outlets, such as bioenergy, is becoming more widespread This exciting conference will bring together various waste stream industries, regulators, researchers, process engineers and commercial managers, to develop a broad-based, intersectional understanding and joint projects for phosphorus and nitrogen recovery from wastewater streams, as well as reuse Over 90 papers from over 30 different countries will be presented, in both oral and paster presentation formats, over the three day conference A formai proceedings will be published. In addition, there will be a plenary session, devoted to "new thinking" for this emerging paradigm, in concertwith an expert panel discussion on the final day of this conference. Dr James L Barnard (2007 Clarke Prize recipient) will be the Keynote Speaker, and will address the delegates on opening day In addition, delegates will receive opening comments by Dr Don Mavirnc. Chris Thoroton, Johnny Carlin, Dr Reiner Rudek and our special guest Robert F Kennedy Jr The Conference Program will also offer visits to local phosphorus recovery installations, both at pilot and full-scale (Ostara/UBC struvite recovery process), as well as a local field re -use project for salmon restoration, immediately following the Conference This conference is being sponsored by • Metro Vancouver • Global Phosphate Forum • Stantec Consulting Ltd • The Chartered institution of Nater and Environmental Management (C)WEA) • Ostara Nutrient Recovery Technologies, Inc. (ONR77) • The Unmersrfy of British Columbia (UBC) • Bonneville Fbwer Administration • Clayton & Knight Ltd. e NORAM Engineering and Constructors Ltd . Investment Agncutture Foundation of Bnbsh Columbia . HDR e Mountain View Electric 1 he conference is also supported by e The United States Environmental Protection Agency (EPA) • The British Columbia Water and Wastewater Assocration (BCWWA) • The Canadian Society for Cori Engineering (CSCE? • The Ostara Research Foundation (ORF) • Water Envmarment Federation (WEF) Related Link • Fhonuhams R22ML Designed and Powered by Venue West . �ortact Js 3/18/10 12:02 PM http.l/www nutnentrecovery2009.com/ I Page 1 of 1 MEMORANDUM Date: March 18, 2010 From: Patrick Downie Port Angeles City Council Subject: National League of Cities Congressional City Conference Washington D.C. March 13-17,2010 To my Fellow City Councilmembers: It was my great privilege and pleasure to be a part of a four -person delegation representing the City of Port Angeles at the 2010 National League of Cities Congressional City Conference in Washington D.C. March 13 -17th. I joined Mayor Dan DiGuilo, fellow City Council member Cherie Kidd and our City Manager, Kent Myers. What follows is my summary report and impressions of my experience at the Conference: I attended several workshops, including Advocacy 101, Strategies for Lobbying Congress, which provided good counsel to be willing to talk to staff, be focused and succinct in your presentation, follow up with hand-written thank you notes and continue to build a community of interest through civic and social networks for common causes. Without question the most effective and useful workshop I attended was The New Normal, Sustainable and Regional Development, presented by Ralph Becker, Mayor of Salt Lake City, Tom Murray, from the Urban Land Institute and former Mayor of Pittsburgh, PA and Kathleen M. Novak, 2009 President of NLC. They spoke with uncommon passion and capacity to the need to aggressively push the community vision, work together to align local governmental entities, build highly livable cities by invest smartly in infrastructure improvements, especially in bikeways and putting pedestrians first. Mayor Becker said "livability equals prosperity." Tom Murray we must "change behavior" and once priorities and the vision has been formed, "just do it." The last workshop I attended was Marketing Cities and Towns for Economic Development, presented by Bill Stafford, President of the Trade Development Alliance of Greater Seattle. He made a strong case for knowing who it is we need to market to, the need to create and market effectively our brand, i.e., one message/one-brand, with everyone on the same message. He said a common goal and a shared vision can bridge philosophical differences. The Opening General Sessions on both Monday and Tuesday featured a number of Cabinet -level members and other top administration leaders, including Valarie Jarrett, Senior Advisor to President Obama, Tom Vilsack, Secretary of the Department of Agriculture, Gary Locke, Secretary of Commerce and Adolfo Carrion, White House Director of Urban Affairs. Memorandum (3/18-2010) Page 2 We were very fortunate to have a chance to meet in-person with Jeff Robb, Executive Director of the Port of Port Angeles and Jim McIntyre, Port Commissioner, on Monday evening for dinner and again on Wednesday at lunch. They share our Council's desire to form a strong and collaborative community vision, to work together as governmental leaders and to have our community grow economically and in stature. Our communication together was very positive and cheerful. My trip to Washington D.C. was also highlighted by the opportunity to advocate for federal appropriations for local needs in person-to-person visits with our Congressional leaders- Rep. Norm Dicks on Monday March 14th and Senator Maria Cantwell and the staff of Senator Patty Murray, as well as Bruce Schaeffer, from the Department of the Interior on Wednesday March 17th. In turn, each of us in our delegation spoke to the three principle appropriation requests, A) the need to keep Hurricane Ridge Road open year -around, 2) Waterfront Improvements, including the Promenade and the Black Ball Ferry terminal upgrade, 3) Laurdisen Blvd. Bridge Replacement. As time permitted we also discussed FEMA funding issues and the Lincoln Street Historical properties. I believe our visits with Rep Dicks, Mr. Schaeffer and Senator Cantwell were especially effective. I think they clearly understand the respective issues and we can expect their support to the best of their abilities. In summary, I had a wonderful experience. I believe my time to have been well -spent. I very much enjoyed the goodwill and good nature of each of my traveling companions. I believe we represented the City of Port Angeles well and that we left a very good impression with each of those governmental leaders we met with in Washington D.C. 3/18/2010 l City of Port Angeles a N pk t Financial Report for the Year Ended December 31, 2009 Presented March 18, 2010 Yvonne Ziomkowski, Finance Director Budget Process Stakeholder Input Vision/Mission Goals n ito r Assessment suits Direction to Staff 4 Adopt Operating/ Budget Budget Impacts � 3/18/2010 2 C f ty� c SuJm:ra, T .,9.�s." ■ Revenues ■ Ezpen_djtures e$.8 n. t_ measures = $28OK Budget Actual 9 icapitai expenses Amended deferred - $4.6M Budgeti Revenue 88,596,586- 88,906,566 1 309,980 .32 , Expenditure 93,549,842 88,658,071 4,891,771) (5.20) 3/18/2010 2 City -Wide Revenues $88,906,566 Grants — $1o5M ARRA - American Recovery and Reinvestment Act (stimulus grants) Grant awards remaining for future years Governmental - $1.4M Proprietary - $581K 3/18/2010 3 City -Wide Expenditures $88,658,071 Gov 3/18/2010 Original Original -• Original OIL .. ... Original. .,Budget, ',Buddet Budget= 223,2-97$P,22j-297 , $1,684'008 $1;684,00884,dO8 Actual.` c ual Actual * Actual Actual - - 17,107,812 $17,236,101 9 $1,402,655 $.1-480,779 Variance Variance • Variance • Variance' ($115,1485) ($12,804) ($281,353) $203,2291; Amended- • CIP $im • St6rnriwater Budget - reduced $17,106,995 ($258K) $128K 78 -�1< Reduction of Reduction of GF Reserves ST Reserves General Fund & Street Revenues 3/18/2010 5 Fund Balance General Fund and Stree General Fund Street Fund 25% of Operating 33% of Operating ti L �Ia�3r Property Utility Tax SalesTax Tax - of GF Amended Difference Tax Source ($) Original Budget Actual Revenues Budget Original vs. Actual Sao : 5 o° oti o� o° oA Ib o� °'* 4, 4 —Property tax —Rate Property Tax Rate per $1,000 AV Assessed Value General Fund Sales Tax Revenue 3/18/2010 rA ,y. x';700: -- - z ?'5'00 r t400` 300 - 200 -- - — 2006 2007 2008 2009- ~ ­—Construction —Wholesale —Retail —Automotive/Gas—Othe"r Comoonents of Sales Tax 3/18/2010 F - In 2009, one w► 4003:• .v ..�.=' project alone was 16OK 2150' 2a0t0," t,. 1'00 n>' 50 = 2004 2005 2006 2007 2008 2009 y� —Building Permits —Charges for Svcs, Building Permits & Planning Services These are not major revenue sources, BUT are major indicators of economic growth. 3/18/2010 F Culture Recrea 10°/ Economi Environme 2% Utiliti Enviror 10' General Fund Expenditures - $17,236,101 Public Safety services are approximately $7.5M. This is equivalent to the General Fund's two largest revenue sources, property tax and r.., utility tax. 3/18/2010 E 3/18/2010 10 CIP Interfund Lodging Tax - $481K Jail costs 6% Charges �lyl: . Dry Creek Bridge $80K 3% 5% • Interpretive/Gateway Signs $29K Charges t • Support of Park & Recreation $60K for �.i Chamber Contract $385K Services P • • e T- Spec'a - v $659 14% '' • Senor enter/Fre Ha C�?e Ser ice Supplies 3% i;l • Library pebt;Servic04 7-, ,638' 4 • Combined Debt ervice is $669,200 General Fund Expenditures - $17,.236.,101 Personnel & benefits have increased from $10M or 65% of expenses in 2005 to nearly $12M or 69% in 2009. At this rate of growth, personnel & benefits as a percent of total General Fund Expenses will increase to 73% by 2013. 777-777 3/18/2010 10 Lodging Tax - $481K �lyl: . Dry Creek Bridge $80K • Interpretive/Gateway Signs $29K t • Support of Park & Recreation $60K �.i Chamber Contract $385K P • • e T- Spec'a - v $659 '' • Senor enter/Fre Ha C�?e Ser ice i;l • Library pebt;Servic04 7-, ,638' • Combined Debt ervice is $669,200 3/18/2010 10 -` - Criminal Justice — $232K ' Support of Police functions, $225K `' • Support of Attorney, $45K Real Estate Excise Taxes - $252K _.� » ;R • Support of Street Projects $400K ,�-.W.,: �." _ • Marine Drive Reconstruction/8t" Street Reconstruction debt service - 133K w Motor Vehicle Fuel Tax - $417K 0 •Street functions w +'; • $21.65 Per capita • 28% of Street Operations Sales Tax - PenCom - $726K • 911 Dispatch Services • 31% of PenCom operations r •User fees -major PenCom revenue Connecting the Community in Numerous Ways Governmental Capital Projects - Completed -Peabody Street Reconstruction $1.1M -PBX System $406K Dry Creek Bridge & Trail Eastern Corridor Street Overlay/Chipseal E Street Sidewalks FEMA projects s — - '• First & Peabody Signal Way Finding Signage Data Voice System Emergency Generators 752K- 1 - 76K - 642K' - 598K: 915K 19Kj. 310K 20K 2.2M 69K 85K 6K 120K 278 350K� 87K 50K 35K ernmental Capital Projects - CIP at $5.4M s_& -Contributions $3.2M 3/18/2010 12 3/18/2010 13 SW Transfer Stormwater Medic I Challenges ✓ `'"O;'- - ,� A t , Unfunded Mandates SW Tiered rate structure i ;, , Infrastructure improvements Debt Service ► +r Maintain Current Rates Utilities 3/18/2010 13 SW Transfer Stormwater Medic I Stn 1%0 �3% '10% SW Collection 7% Wastewater 10% Electric Cons 2% Enterprise Funds by Utility $52,987,807 3/18/2010 13 Industrial 44% Residential 31% Commercial 23% Electric Water Wastewater Revenues Revenues Revenues $30M $5.2M $6.3M Expenditures Expenditures Expenditures $28.5M $4.8M $5.2M Increase in Reserves Increase in Reserves Increase in Reserves $1.5M $411K $1.1M Capital Improvements Capital Improvement CapitalImprovements $411K $204K . $993K Power Purchase Revenue comes $19.2M • Utility Funds Cont'd Solid Waste Collection Solid Waste Transfer Station Stormwater • Revenues $3.3M • Expenses $3 2M • Reduction in Reserves ($54K) • Revenues $4 8M • Expenses $5.3M • Reduction in Reserves ($562K) •Revenues $743K •Expenses $426K •Increasein Reserves $317K Utilities Cont'd 3/18/2010 15 ®m,baianed-0:Se`wer -b ii r -Flo,w��.=.f$2�1 ®s, pleted Projects Gwha Mitigation - $458K r' `Downtown Watermain III - $2.7M ='°�Ea•st UGA Sewer Extension - $6.3M --In partnership with Clallam County pital Projects - Utilities 3/18/2010 16 3/18/2010 ;e"ser�edCashY` °`` �Unreser�e.d Cash ; Rfiate S't§abilizaton -$2M �` Electric „$6M_ Comb-ineSew.er Elect"ric CoF.nse"rYation - Overflow - $3.1M $875M LFPost-Closure - .Water - $2.7M ` 3:'6M f •Wastewater - 1YVater/Wastewater; ' ,B"ond Reserve - $1.1M SW Collection - $3:3M ',pater Treatment Plant Solid Waste TS - Operations - $6.8M Stormwater - $724K: CIP- $4.5M Medic I - $112K terprise Funds Cont'd aserved & Unreserved Cash Revenues HRevenues $1.6M $872K Revenues $4M Expenditures Expenditures Expenses $1.8M $819K $4M Reserves $61VI Reserves $971K Reserves $1.3M Internal Service Funds Overview • Use of Equipment Service reserves for Capital Equipment - $176K • IT Capital projects $206K • Employee Insurance Programs $3.5M (since 2004, almost 50% or $1.1M increase) P ef7 IMM De'v .1_,,.','1' K el - $37K $289K -Peri orn $172K —riminal Justice - $32K Housing Rehab - $34K *-Drug Task Force - $3K -Debt Svc funds - $20K Solid Waste Coll - $54K SW Transfer Station - $562K y. Conservation - $373K With current limitations_' !. � I some reserves cannot --v easily be regained by-, taxing or raising rates Use of Reserves in 2009 3/18/2010 18 'Y Gei 'MVFOA&�'-­td 50 K Esther- WO`bste"F 1ax­,$z84K Govul projects. $139K` � Fireme6'9" h'Isibn—F `Pe $294K $109K x creation - $2K Electric Cons - $5'12K33 FA Housing Rehab - - SW Coll - $2 8 `$209K - SW Transfer Station - �k Economic Devel - $609K Cultural Resources - $831K Medic I - $76K - $332K , Equipment Svc - $461K-�11"" • Debt Service - $88K Information Tech - $78K 10 Budgeted use of Reserves -.- 3/18/2010 18 =Center -iretovery targets .for Programs ,,,-G:rowth in local economy sM '­"'i'p"Explore methods to ;"reduce insurance premiums Control personnel -cost "2' Present leve'Iso.f ser i costs • Maximizing "P11 investment return VPIs J­dxam a challenging market, • New programs and liabilities (funding) • Maintain rates al Needs for Future _r 3/18/2010 19 3/18/2010 20 February 4, 2010 Thank you for participating in the State of Washington WSCA Program. Please find enclosed a fully executed and approved Political Subdivision Addendum for your records. Sincerely, Anna Cutler Contract Services Phone: 612-973-1443 Email: anna.cutler@usbank.com Enclosure POLITICAL SUBDIVISION ADDENDUM This Political Subdivision Addendum ("Political Subdivision Addendum") is entered into, by and between U.S. Bank National Association ND ("U.S. Bank) and the Political Subdivision identified herein and executing this Political Subdivision Addendum as "Political Subdivision", and constitutes an addendum to and modification of the Participating Addendum, dated December 6, 2007 (the "Participating Addendum") between the State of Washington (the "State") and U.S. Bank, which constitutes an addendum to the Master Services Agreement 5-06-99-01 dated October 19, 2006 (the "MSA") between the State of California (the "State of California") and U S. Bank This Political Subdivision Addendum shall become effective upon signing by or on the behalf of U.S Bank ("Effective Date") and supersedes any previous and like addenda with the Political Subdivision. RECITALS A. The State has entered into the Participating Addendum for the purpose of making available a Purchase Card Program, Corporate Card Program and One Card Program as described in the Participating Addendum and the MSA for use by the State Agencies and Political Subdivisions, B. The State is willing to permit Political Subdivision's to participate in the Purchase Card Program, Corporate Card Program and One Card Program, provided that Political Subdivision assumes all responsibility and liability for Political Subdivision's performance of the terms and conditions of the Participating Addendum and MSA as if Political Subdivision was the entity signing the Participating Addendum and MSA as the State. Neither the State of California nor the State shall bear liability or responsibility for Political Subdivision under the Participating Addendum, the MSA or this Political Subdivision Addendum, and C. Political Subdivision has received a copy of the MSA and the Participating Addendum from the State, and after a thorough review of the MSA and the Participating Addendum, desires to become a Political Subdivision; provided that Political Subdivision assumes all responsibility and liability for Political Subdivision's performance of the terms and conditions of this Political Subdivision Addendum, as well as the MSA and Participating Addendum, as if Political Subdivision was the entity signing the MSA and the Participating Addendum as the State, but Political Subdivision shall not be liable for the acts and omissions of the State of California or State under the MSA, the Participating Addendum or this Political Subdivision Addendum. AGREEMENT Now therefore, in consideration of the foregoing Recitals, which are incorporated herein by reference, the mutual promises and covenants set forth in the MSA and the Participating Addendum, which are incorporated herein by reference, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, all parties agree as follows: 1. Capitalized terms used in this Political Subdivision Addendum and not otherwise defined in this Political Subdivision Addendum are used with the same respective meanings attributed thereto in the MSA and the Participating Addendum. 2. Political Subdivision agrees to accept and perform all duties, responsibilities and obligations required of the State as such relates to State Agencies as set forth in the MSA and the Participating Addendum Cards shall be issued to designated employees of Political Subdivision upon execution of this Political Subdivision Addendum by Political Subdivision and U.S. Bank. 3. In order to determine credit qualifications for the Political Subdivision, the Political Subdivision shall provide U.S. Bank with the last three (3) years of audited financial statements with this signed Political Subdivision Addendum. The Political Subdivision shall provide to U.S. Bank annual financial statements thereafter. U.S. Bank will review the financial statements and notify the Political Subdivision of the approval or decline of its credit qualification. If such financial statements can be independently obtained by U.S. Bank, the Political Subdivision will not be required to provide such financial statements. 4 Political Subdivision shall make payment to U S. Bank for all Debt incurred by Political Subdivision, its Cardholders and Accountholders as provided in the MSA and the Participating Addendum "Debt" means all amounts charged to a card and/or account including without limitation all amounts related to purchases, fees and other Charges that are owed to U.S. Bank by Political Subdivision, its Cardholders and Accountholders 5. Political Subdivision declares that cards shall be used for official Political Subdivision purchases only, and shall not be used for individual, consumer purchases or to incur consumer debt Political Subdivision warrants that it possesses the financial capacity to perform all of its obligations under the MSA, the Participating Addendum and this Political Subdivision Addendum. 6. Effect of Early Termination on the Revenue Share Payment Under the One Card and Corporate Card Programs Only. A. Upon the termination of this Political Subdivision Addendum for cause by Political Subdivision or without cause by U.S Bank, U.S. Bank will pay to Customer a pro rata portion of the Performance and/or Volume Rebate based on the number of completed months between the start of the Addendum Year through the effective date of said termination. The last Revenue Share calculation and payment will be made within eight (8) months after the end of the Agreement Year to allow for any Charge-offs. If any Revenue Share payment date falls on a non -business day, Revenue Share payments due shall be made on the next business day. B. In the event that the Political Subdivision Addendum is terminated early without cause by the Political Subdivision or with cause by U.S. Bank, in addition to any other remedies available to U.S Bank, this Revenue Share opportunity shall immediately terminate and no rebate shall be paid. 7. The representations, warranties and recitals of Political Subdivision set forth in this Political Subdivision Addendum, the Participating Addendum and the MSA constitute valid, binding and enforceable agreements of Political Subdivision. All extensions of credit made pursuant to this Political Subdivision Addendum, the Participating Addendum and the MSA to Political Subdivision will be valid and enforceable obligations of Political Subdivision and Political Subdivision shall pay to U.S. Bank or Voyager, respectively, all Debts incurred by Political Subdivision in accordance with the terms of the MSA, the Participating Addendum and this Political Subdivision Addendum. The execution of this Political Subdivision Addendum and the performance of the obligations hereunder and under the Participating Addendum and the MSA are within the power of Political Subdivision, have been authorized by all necessary action and do not constitute a breach of any agreement to which Political Subdivision is a party or is bound. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] 8. Political Subdivision, City of Port Angeles P O Box 1150 321 E Fifth Street Port Angeles, WA 98362 Attn Yvonne Ziomkowski / Carol Haqar The notice address for Political Subdivision is: 9. Authorization and Execution Political Subdivision represents and warrants that this transaction is within the scope of the normal course of business and does not require further authorization for the Political Subdivision to be duly bound by this Political Subdivision Addendum. This Political Subdivision Addendum requires approval as to form by the Attorney for the Political Subdivision. If this Political Subdivision Addendum is not approved as to form by the Attorney for the Political Subdivision, the completion of a Certificate of Authority is required and must accompany this Political Subdivision Addendum. In witness whereof, the parties have, by their duly authorized representatives, executed this Political Subdivision. a- Dated this 121 day of 200'7 by: City of Port Angeles, �' V Legal Name of Participa g, gency G/6;1V li�ei gnature of Authorized Individual) Yvonne Ziomkowski (Printed Name of Authorized Individual) Finance Director (Printed Title of Authorized Individual) A% �er;d as to for r�� (SidFiature of Attorney for Participating Agency) William E. Bloor (Printed Name of Attorney) Dated this H" -day of -J o ruc , 2000 by. U.S Bank National Assoc iati D (Sign re u rized Individual) Jeffr v A ankin (Printed Name of Authorized Individual) Senior Vice President (Printed Title of Authorized Individual) 7171 7 JI Budget Calenda'r -7,"! ".5 Cityof Port J t t Budget Process Review must take place before beginning the new budget year y�pA'V�. ,,n l• r 3Y�� *�, :' _ e .. �. .�-':ie'�". . :I+%��Y''f.+."4 n''o ri �- rre�rtio�:. =► March 18 - Budget Calendar, direction • April - Council Retreat regarding goals « June 29 - Budget and Labor Contracts We may need additional workshops, • August - 2011 budget priorities • July/August - discussion on Transportation District September 28 - discussion on budget priorities and policies Ha ---- June 1St - CFP June 15 - second hearing on CFP * November 2 - 2011 Budget and Property Taxes November 15 - second hearing on Budget December 7 - hearing and adoption Town meeting - July � - ���4„?-'Z'+'^^%!r,., ,y, ,:ii��- .'^,�—',--rY:-.. --;. .�,-.r....._�-.-. -r ��_-r--_��___�.-.�-.--_...-.....-_.�_ '- y-'---^-`--G--•-"�'k'�"-n,.'.-..-r;.-..�., ,br'�i. q�4'..M`a; IV c Pr'e*sentations e.a.: Ju n 1 - CFP M}rc *-August - 2010 Mid Year Review November 2 - 2011 Revenu Property taxes November 16 - 2011, Prelim Budget,,PropertyTax levy December, 7 - 2011- Budget February' r i • Capital Facilitic5 Plan •€, 113ud r tegi"es�' .•` �;4Pr�ltnunaty�u�=c �,t•tmates '�`.�,��� �':, `�,' ;. ;,, '' '-�, � ".� - 3 � � gab ,� r �'� . � •;�,.}' ,y` . _: �;�, �, ?�� ,�,;�-� ' k aCIT Y ®F P®JRT . GIELES _ .v`' ' ,q Y `�, i' q.rR_i �♦ �:r ."..xt."• t .v G4ApCllq un`e�J:,itrial-�ega�.dingb al`sJ`° „, 'J w,,,x � 010 201��. BZTDGrET CALENDAR h ' sgv: ,•c",5".m E'.'=a ,., =-{a,+.�,tt''°'�'.".m •. ,Ist-Y—,'Yudg�tY �vq�iR 'M • � , �'^ s ;t. a off. f�..'# r i -:Finalt�� G al���iid:O�j�cuv i �' '2Q;1i;.jieii el esliriiatts;-,' . ?a'+ June- .-;. < ' { • �Public:'FYlcai wigs = CFf'�` ,. , '� .,-• ' • Division l`vcl�apcnw�' `' ';�'��: "`:�" .�h • ' Budget:anstrucitori on:,ni�anei` January February March April • `" 'Budgett`Labiirc;Confract `' S M T W T F S S M T W T F S S M T W T F S S M T W T F S Oriint3Uon= Gounc�l=- y 1 2 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 ;July,. 3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 4 5 6 7 8 9 10 *j i?01��pers4 ncl'cstnates:._'' ` 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 11 12 13 14 15 16 17 P b le'. `ccApin utip,Ai, ,v 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 18 19 20 21 22 23 24 • _t3ud et;lcvel _1`sc,_diSt �on(opcn, - �':,;,,'' �'•�: :�- ' - ixT`a. 24 25 26 27 28 29 30 28 28 29 30 31 25 26 27 28 29 30 31 • Interfund cb5��gc cstini5tes'= r" '` • Tranlportatioii.District • Iown Meeung May Au ust k • Foci °,and $.ervico charge;;`&':General; - 'quid ievcnucsstimates" ' f�'�;.. •' 2nd.qu,bbdgvt�rcv�ew Liudgcttcyucst coiplcicd' '• GIoscDcpt,luvc:l=Y^revf,�,iue. '`a a _ 'estimates cginpl�te t • 'Finnhzc"201'1 budgvK • y Internal reviews—pity [vtitnager =. September • Intctnal reviews—City Manager' • Piescnt pioposcd utility fee, s adjustments to Courictl • Present 20111 pieliinhiaiy 60'� l and discuss budget polic1!cs.andT4jpi!t,e$- Octobcr • Cit"yCleik`publishts.nct'lcc'oF'puFihc hwnng`--prciposed;budgef November -' • Fife pieliminak l,uclgct • Public heand'7'i'e nue sources and pnipetty takes/budget stains December ' • , Public hearing --adopt budget S M T W T F S 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 September S M T W T F S 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 June S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 October S M T W T F S 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 July S M T W T F S 1 2 - 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 November S M T W T F S 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 August S M T W T F S 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 December S M T W T F S 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Date Staff Action Comments/Complete February, 2010 City Manager Capital facilities plan process begins. Department Heads CFP Team March, 2010 City Manager Budget strategies Finance Preliminary 2011 budget estimates. March 16, 2010 City Manager 2009 year end report to Council Finance April, 2010 City Manager Council retreat regarding goals. Council April 20, 2010 Finance 1st Quarter budget review presented to Council May, 2010 City Manager Finalize city goals and objectives. Council May 17, 2010 Finance 2010 personnel estimate worksheets to departments for review. May 28, 2010 Department Heads 2010 personnel estimate worksheets returned to Finance. June 1, 2010 City Manager First public hearing on capital facilities Department Heads plan. June 2, 2010 Finance Open division level for budget input. Budget instructions and forms available on intranet. Budget Calendar Date Staff Action Comments/Complete June 15, 2010 City Manager Second public hearing on capital Department Heads Facilities plan. Pass resolution on CFP. June 29, 2010 City Manager Budget/labor contract orientation— Council special Council meeting. Finance Human Resource Manager July 5, 2010 Finance 2011 personnel estimate worksheets to departments for review. July 6, 2010 City Manager If needed, continue public hearings on Department Heads CFP (then pass resolution). July 12, 2010 Finance Close division level of budget. Open department level. July 19, 2010 Department Heads 2011 personnel estimate worksheets returned to Finance. July 30, 2010 Finance Interfund charges estimates. July, 2010 City Manager Town meeting on priorities. Council July, 2010 City Manager Transportation District Community & Economic Development Finance Attorney Budget Calendar Date Staff Action Comments/Complete August 2, 2010 Department Heads Fees and service charges estimates/ proposals. August 6, 2010 Finance General Fund revenue estimates. August 9, 2010 Department Heads Budget requests completed for all funds. August 9, 2010 Finance Close department level of budget. Complete revenue estimates for all funds. Prepare revenue and expenditures summaries for City Manager. August 13, 2010 City Manager Council to finalize 2011 budget priorities. Council August 20, 2010 Finance Revenue and expenditure summaries due to City Manager for review. August 23—September 3, City Manager Internal budget reviews with City 2010 Department Heads Manager, Department Heads & Finance Finance (non utilities). August 31, 2010 City Manager Budget workshop—special Council Council meeting. Finance Sept. 7—Sept. 10, 2010 City Manager Internal budget reviews with City Department Heads Manager, Department Heads & Finance Budget Calendar Date Staff Action Comments/Complete Sept. 20—Sept. 24, 2010 City Manager Final internal reviews with City Manager, Department Heads Department Heads, and Finance. Finance September 28, 2010 City Manager Special Council meeting to present the Finance 2011 preliminary budget and discuss budget policies and priorities. October 19, 2010 City Clerk City Clerk publishes notice of public hear- ing (for two consecutive weeks) on: Filing preliminary budget for November 1, 2010 Revenue sources for November 2, 2010; and public hearing on proposed budgetfor November 16, 2010 October 26, 2010 City Manager Special Council meeting to conduct a Council work session regarding the 2011 preliminary budget and discuss budget policies and priorities. November 1, 2010 Finance File preliminary budget with City Clerk. Preliminary budget document available to public. November 2, 2010 City Manager 2010 Budget status reports and Finance preliminary budget amendment estimates to Council. Public hearing on revenue sources and property taxes. November 16, 2010 City Manager Continuation of public hearing on revenue Finance sources. First public hearing on proposed 2011 budget. Levy propertytaxes. December 7, 2010 City Manager Second public hearing on proposed 2011 Finance budget. Adoption of 2011 budget. e„ n it ; of Pri ore.1P.c; --i► Ar arch zuiu i 2011 Budget Calendar March, 2010 1. Budget Strategies/Preliminary j2011 budget estimates -City Manager 4 *Finance March 18, 2010 2. 2009 Year end report to j Council f -City Manager -Finance Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 14 8 15 9 16 10 17 II 118 12 119 13 20 21 22 23 24 25 26 27 28 29 30 31 xiCofPorthAn„ April Mon 2010 Wed Thu Fri Sat 1 2 3 4 5 2011 Budget Calendar April, 2010 (� 1. Council retreat regarding goals 4 -City Manager { 1 -Council April 20, 2010 2. 1 st Quarter budget review presented to Council �- *Finance r, I 1 � Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 '120, 121 22 23 24 i. 1 25 26 27 28 29 30 -X: f wOR."'t"'t'Awn" Angeles„ �y Vkft Al"O'K,201186, g A, V-41,64ERVIERf-N Ma✓ 2010 AlE 2011 Budget Calendar Sun Mon Tue Wed Thu Fri Sat May, 2010 1. Finalize City goals and objectives *City Manager -Council 2 3 4 5 6 7 8 May 17, 2010 2. 20 10 personnel estimate worksheets 9 10 11 12 13 14 Is to departments for review. *Finance May 28, 20 10 16 i1, 7 18 19 20 21 22 3. 20 10 personnel estimate worksheets i returned to Finance. 23 24 25 26 27 28 '29 3. -Department Heads 30 31 E 1 2011 Budget Calendar { t I June 1,20 10 2Y"`etCalendar:z; 011Bid June 2010 Tue Wed Thu Fri 1 2011 Budget Calendar { t I June 1,20 10 Sun Mon Tue Wed Thu Fri Sat i' 1. First public hearing on capital I facilities plan 1, _ 2, 3 4 5 .City Manager V I. 2: I*Department Heads 6 7 g 9 10 11 12 June 2, 2010 2. Open division level for budget input. Budget instructions and 13 14 15 16 17 18 19 + forms available on intranet 3. *Finance June 15, 2010 20 21 22 23 24 25 26 i' 3. Second public hearing on capital facilities plan. Pass resolution on CFP 27 28 29 30 I r r *City Manager 4' i •Department Heads - ! June 29, 2010 I 4. Budget/Labor Contract Orientation—special Council meeting. •City Manager *Council U P11 Ai s� r k, rt ge e . r �•.. . � July 2010 ,2;;,01'=1Bud-getal�erida { July 5, 2010 i Sun Mon Tue Wed Thu Fri Sat 1. 2011 personnel estimate E' I worksheets to departments for j f review. 1 2 3 *Finance i July 6, 2010 4 15 6 7 8 9 10 2. If needed, continue public hearings i 1: 2'. 1 on CFP (then pass resolution). I *City Manager 11 112 # 13 14 15 16 17 i ` *Department Heads ' 3. 'i July 12, 2010 g 3. Close division level of budget. 18 1'9"' 120 21 22 23 24 Open department level. 4. . I *Finance July 19, 2010 25 26 27 28 29 30 31 I 4. 201 1 personnel estimate 5. j worksheets returned to Finance. i •Department Heads July, 2010 July 30, 2010 7. Transportation District 5. Interfund charges estimates. *City Manager *Finance *Community & July, 2010 Economic Develpmt 6. Town meeting on priorities. •Finance •City Council •Attorney *City Manager August 2 0 10 August 2, 2010 1 Fees and service charge estimates/proposals. •Department Heads August 3, 2010 2. 2nd Quarter budget review presented to Council. *Finance August 6, 2010 3. General fund revenue estimates. *Finance August 9, 2010 4. Budget requests completed for all funds. *Department Heads August 9, 2010 5. Close department level of budget. Complete revenue estimates for all funds. Prepare revenue and expenditure summaries for City Manager. •Finance August 13, 2010 6. Council to finalize 2011 budget priorities. *City Manager *Council August 20, 2010 7. Revenue and expenditure summaries due to City Manager for review. •Finance Sun Mon Tue Wed Thu Fri Sat 1 �23 14 5 116, 7 I. 2. 3. 8 i 9- 110 11 12 t 13,. 14 4.,5. ! 6: 15 16 17 18 19 X20 j21 22 121,24 25 26 ,2T! 28 8: 8. s. 8. 8 29 130 , 3 8. ` 8., 9. August 23—September 3, 2010 8. Internal budget reviews with City Manager, Department Heads & Finance (non -utilities). •City Manager *Department Heads *Finance August 31, 2010 9. Budget workshop—special Council meeting. *City Manager *Council {'Ci'tyofPort�aArigeles udgetCa ,endar- S e-otember 2010 2011 Budget Calendar September I—September 3, 2010 1. Complete internal budget reviews with City Manager, Department Heads & Finance (non -utilities). •City Manager *Department Heads *Finance September 7—September 10, 2010 2. Internal budget reviews with City Manager, Department Heads & Finance (utilities). •City Manager *Department Heads •Finance September 20—September 24, 2010 3. Final internal reviews with City Manager, Department Heads & Finance. •City Manager *Department Heads •Finance September 21, 2010 4. Present proposed utility fee adjustments to Council. •Public Works Sun Mon Tue Wed Thu Fri Sat ;.. 2 3 ,. 14 5 6 7 g':,' 9 IO; III 2• 2. 2. 2• 12 13 14 15 16 17 18 19 20 21 22, 23 24 25 3.:- 34'4: 3: - 3. 3. 26 27 ��28:, 129 30 S. i September 28, 2010 5. Special Council meeting to present the 2011 preliminary budget and discuss budget policies and priorities.. *City Manager *Finance City '"ort Angeles. _ October 20 10 Lrq �r 1 i { 2011 Budget Calendar i October 19, 2010 Sun 1. City Clerk publishes notice of public hearing r - � p g(fo two consecutive weeks) on: Mon Tue Wed Thu Fri Sat . { filing preliminary budget 3 4 5 6 for November I, 2010 revenue sources for 10 11 12 13 i November 2, 2010; j and public hearing on proposed budget for 17 20 --- -- 18 1,19 November 16, 2010. A. i *City Clerk 24 25 26 r27 ! October 26, 2010 1 i. i 2. Special Council meeting to s conduct a work session regarding 31 the 2011 Preliminary budget and discuss budget policies and priorities. •City Manager •Council 1 2 7 8 9 14 15 16 21 22 23 28 29 30 November 2010 2011 Budget Calendar November I, 2010 Sun Mon Tue Wed 1. File preliminary budget with City Clerk. Preliminary budget 3 document available to public. 2• *Finance 7 8 9 10 November 2, 2010 2. 2010 Budget status reports and preliminary budget amendment to Council. Public`, 14 is 16 17 estimates : i hearing on revenue sources and 3• property taxes. 21 22 23 24 *City Manager *Finance November 16, 2010 28 29 30 3. Continuation of public hearing on revenue sources. First public hearing on proposed 2011 budget. Levy property taxes. -City Manager -Finance Thu Fri Sat 4 5 6 II 12 13 18 19 20 25 26 27 C�"�k�;ofPort��Ari. ` eles�'' EDecembe 2(111"Rii°ii:Pt (,alenilar r 2010 2011 Budget Calendar December 7, 2010 1. Second public hearing on proposed 2011 budget. Adoption of 2011 budget. •City Manager •Finance Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 17 8 9 10 11 i 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 • • CITY COUNCIL SPECIAL MEETING Port Angeles, Washington March 1, 2010 CALL TO ORDER- Councilmember Nelson called the special meeting of the Port Angeles City Council REGULAR MEETING: to order at 4:33 p.m. ROLL CALL: Members Present Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Members Absent • Mayor Di Guilio and Deputy Mayor Perry. Staff Present Manager Myers, Clerk Hurd, N. West, D. Dickson, R. Mahlum, and S. Roberds PRESENTATIONS: Councilmember Kidd and County Commissioner Mike Doherty presented information to the Real Estate Committee regarding the creation of the Port Angeles Civic Historic District on Lincoln Street between Second and Fourth Streets, including the preservation of the 215 S. Lincoln Building. ADJOURNMENT: Councilmember Nelson adjourned the meeting at 5:17 p.m. Dan Di Guilio, Mayor Janessa Hurd, City Clerk F-1 CITY COUNCIL MEETING Port Angeles, Washington March 2, 2010 CALL TO ORDER- Mayor Di Guilio called the special meeting of the Port Angeles City Council to SPECIAL MEETING: order at 4:33 p.m. ROLL CALL: Members Present Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Members Absent None. Staff Present Manager Myers, Attorney Bloor, Clerk Hurd, N. West, B. Coons, S. Johns, and R. Korcz. CIVIL SERVICE AND I. Interview Applicants for the Civil Service and Planning Commissions. PLANNING COMMISSION Council interviewed Glenn Wiggins for the vacant position on the Civil Service INTERVIEWS: Commission. Break Mayor Di Guilio recessed the meeting for a break at 4:37 p.m. The meeting reconvened at 4:41 p.m. Council interviewed Deborah Frazier for the vacant positions on the Planning • Commission. Break Mayor Di Guilio recessed the meeting for a break at 4:49 p.m. The meeting reconvened at 4:51 p.m. Council interviewed Werner Beier, Doc Reiss, and Sissi Bruch for the vacant positions on the Planning Commission. Council discussed the candidates' qualifications for the Planning Commission. ADJOURNMENT: Mayor Di Guilio adjourned the special meeting at 5:40 p.m. CALL TO ORDER- Mayor Di Guilio called the regular meeting of the Port Angeles City Council to SPECIAL MEETING: order at 6:00 p.m ROLL CALL: Members Present Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Members Absent None. Staff Present Manager Myers, Attorney Bloor, Clerk Hurd, S. Sperr T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, P. Bartholick, B. Coons, S. Johns, R. Korcz, K. Neal, T. Pierce, S. Roberds, and J. Young. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Di Guilio ALLEGIANCE: F-2 • CITY COUNCIL MEETING March 2, 2010 • CEREMONIAL 1. Martin Luther King, Jr. Essay Contest Winners MATTERS/ PROCLAMATIONS/ Mayor Di Guilio was joined by Port Angeles School District Superintendent Dr. & EMPLOYEE Jane Pryne in presenting certificates to the student winners of the School District's RECOGNITIONS: Martin Luther King, Jr. Essay Contest, as follows: Emily Hurn, Briauna Simpson, Erni Halberg, Jaida Wood, Sierra Ballou, Kierra Alexander, Isaac Camarena, Alisandra Baccus, Anna Gentry, Madison Saiz, Jaycee, Caswell, Cyndi McAdow, Raine Westfall, Tyler Larrabee, Heather Hendrickson, Danica Miller, Ken Weaver, Maddelyn Carvell, Kylie Williams, Becca Barrier, Seamus Hanley, Kaj Porter, Lachlin Bell Duffy, Laci Batchelor, Jasmin Brundin, Kelsey Williams, Jacob Thomas, Joshua Egnew, Megan Perizzo, Lauren Rankin, and Karlie Gochnour. 2. United Way — 2010 Local Funding Recommendations Jody Moss, Executive Director of United Way of Clallam County presented the United Way 2010 Local Funding Recommendations. Councilmember Collins recused himself due to his involvement with one of the agencies recommended for funding. It was moved by Perry and seconded by Kidd to: Accept the 2010 United Way Local Funding Recommendations. Following Council discussion, Motion carried 6-0, with Collins abstaining. • PUBLIC COMMENT: Norma Turner, 3928 Mt. Angeles Rd, spoke regarding the Roof Drain Disconnection Program costs and other cities costs of acquiring CSO tanks. Becca Korby, Executive Director of Healthy Families of Clallam County, spoke regarding continued funding for Human Services in the community. Mike Millar, 1327 E. First St., spoke regarding the increase in connection fees for connecting electrical signs. CITY COUNCIL Councilmember Nelson spoke regarding the Real Estate Committee meeting. REPORTS: Councilmember Mania spoke regarding the UAC meeting, Peninsula Regional Transportation meeting, and a meeting regarding a community garden across the street from City Hall. Councilmember Downie spoke regarding the United Way Local Funding Recommendation Committee and the Peninsula Regional Transportation meeting. Deputy Mayor Perry had no report. Councilmember Collins spoke regarding the Peninsula Regional Transportation meeting. Councilmember Kidd spoke regarding the Real Estate Committee meeting. Mayor Di Guilio spoke regarding the North Olympic Land Trust Board meeting, and Steve Sperr's comments at the Olympic Environmental Council meeting. 2 F-3 CITY COUNCIL MEETING March 2, 2010 WORK SESSION: None. • LATE ITEMS TO BE There were no late items placed on the agenda. PLACED ON THIS OR FUTURE AGENDAS: CONSENT AGENDA: Mayor Di Guilio moved the Expenditure Approval List from the Consent Agenda to Other Considerations. Resolution No. 06-10 It was moved by Perry and seconded by Nelson to approve the Consent Agenda to include: 1.) City Council Meeting Minutes of Jan. 13 and Feb 16, 2010; 2.) Marine Drive Asphalt Repair, ST -10-003 — Award Contract; 3.) Dept. of Commerce Community Development Block Grant Housing enhancement Grant Agreement, 4.) Request for Re -Appropriation of 2009 Grant Award for Community -At -Work. Painting the Downtown; 5.) Pellet Street Vacation — Set Public Hearing, Resolution No. 06-10; and 6.) Utility Advisory Committee Appointment. Motion carried 6-0, with Collins abstaining. ORDINANCES NOT 1. Western Urban Growth Area (WUGA) Connection Charges Ordinance REQUIRING PUBLIC Amendment HEARINGS: Deputy Director of Engineering Services Sperr presented the Western Urban Ordinance No. 3393 Growth Area (WUGA) Connection Charges Ordinance Amendment. Following Council discussion, Mayor Di Guilio conducted a third reading of the Ordinance by title, entitled, ORDINANCE NO. 3393 • AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 13.75 of the Port Angeles Municipal Code relating to Connection Charges for Western Urban Growth Area (WUGA). It was moved by Perry and seconded by Nelson to: Adopt the Ordinance as read by title Motion carried 6-0, with Kidd abstaining. 2. Port Angeles Forward — Lincoln Street Banner Program Ordinance and Policy Economic and Community Director West presented information regarding the Lincoln Street Banner Program Ordinance and Policy. Mike Sturgeon, with Wave Broadband, spoke regarding the Company's intentions toward getting the program started Following Council discussion, Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 8.30 of the Port Angeles Municipal Code relating to Nuisances. • 3 F-4 CITY COUNCIL MEETING March 2, 2010 • ORDINANCES NOT It was moved b Downie and seconded b Per to: Y y Perry REQUIRING PUBLIC HEARINGS: Adopt the City Streetlight Pole Banner Policy for the Lincoln Street Corridor. (Cont'd) Motion carried 7-0. PUBLIC HEARINGS- 1. Street Vacation Petition — STV 09-05 / Lipman -Stone, Portion of Vine OTHER: Street Director West presented information regarding the proposed Lipman -Stone Street Vacation Petition for a portion of Vine Street, including a history of previous street vacations in the area. Mayor Di Guilio opened the public hearing at 7:22 p.m. The following members of the public spoke in favor of the Street Vacation Petition. Patty Tope, 437 Lopez Ave.; Georgia Wawro, 436 Lopez Ave.; Jon Underwood, 503 Lopez Ave.; Wendy Hawkins, 504 Lopez Ave.; Tina Lipman, 438 Lopez Ave.; and Art Underwood, 2309 Vine St. The following members of the public spoke against the Street Vacation Petition: Herschel Lester, 415 Lopez Ave.; James Feam, 414 Lopez Ave.; • Via Weigel, 430 Whidby Ave.; Ray Weigel, 430 E. Whidby Ave.; Cathy Lucero, 509 Whidby Ave.; Patricia Menning, 518 %z Lopez Ave.; Charles Piercy, Ketchikan, AK; Doug Rittenhouse, 610 Whidby Ave.; and Art Underwood, 2309 Vine St. • Mayor Di Guilio continued the public hearing at 8:09 p.m. Mayor Di Guilio conducted a first reading of the Ordinance, entitled ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, vacating portions of Vine Street, Port Angeles, in Clallam County, Washington. Council asked staff and members of the public questions regarding the proposed Street Vacation. Break Mayor Di Guilio recessed the meeting for a break at 8:15 p.m. The meeting reconvened at 8:27 p.m. 4 F-5 CITY COUNCIL MEETING March 2, 2010 y Agreement 1. Malone Heights A • OTHER g g CONSIDERATIONS: Manager Myers presented information regarding the Maloney Heights Agreement It was moved by Mania and seconded by Downie to: Authorize the City Manager to effect and execute a settlement of the lawsuit to include the provisions described below: A. Dismissal of the LUPA action with prejudice and without any costs or fees to the City; B. Modification of the language of Condition No. 10 to comply with the conclusion of the traffic study. Motion carried 6-0, with Collins abstaining. PUBLIC HEARINGS- 2. Industrial Wastewater Pretreatment Program Ordinance Amendments OTHER: (Cont'd) Deputy Director Sperr spoke regarding the proposed Program and Ordinance Amendments, introducing Engineering Manager Kathryn Neal and Wastewater Treatment Plant Supervisor Jeff Young. Manager Neal provided a PowerPoint presentation regarding the details of the proposed Program and Ordinance Amendments. Following Council discussion, Mayor Di Guilio opened the public hearing at 9:00 p.m. There being no public testimony, the public hearing was continued at 9:00 p.m. to April 6, 2010. RESOLUTIONS NOT • REQUIRING PUBLIC HEARINGS: None. OTHER 3. Race Street Slide Funding, Project TRO 1-2010 CONSIDERATIONS: (Cont'd) Deputy Director Sperr spoke regarding the Race Street Slide Funding Project, and discussed adding the project to the 2010 Capital Facilities Plan. Following Council discussion, It was moved by Mania and seconded by Kidd to: Approve the addition of Race Street Slide Repair, Project TRO 1-2010, to the Capital Facilities Plan, and approve advertisement of the work upon completion of the design. Motion carried 7-0. F-6 • 17� • • CITY COUNCIL MEETING March 2, 2010 OTHER 4. Appointments to Planning Commission & Civil Service Commission CONSIDERATIONS: (Cont'd) Mayor Di Guilio discussed the previous interviews for the Civil Service and Planning Commissions. Mayor Di Guilio addressed Council, asking if anyone was opposed to the appointment of Glenn Wiggins to the Civil Service Commission, being that he was the only applicant. It was moved by Collins and seconded by Mania to: Appoint Glenn Wiggins to the Civil Service Commission. Motion carried 7-0. Mayor Di Guilio asked each Councilmember to announce their top two candidates for the Planning Commission. Deputy Mayor Perry, and Councilmembers Collins, Downie, Kidd, Mania, and Nelson all stated that Doc Reiss and Sissi Bruch were there top two candidates. It was moved by Nelson and seconded by Mania to: Appoint Doc Reiss and Sissi Bruch to the Planning Commission Following Council discussion, Motion carried 7-0. Expenditure Approval List from 2/6/10 to 2/19/10 for $658,583.74 Councilmember Kidd asked questions regarding I -Net charges for the Carnegie Hall from Capacity Provisioning. Following Council discussion, It was moved by Perry and seconded by Downie to: Approve the Expenditure Approval List from 2/6/10 to 2/19/10 for $658, 583.74. Motion carried 7-0. PUBLIC HEARINGS — QUASI-JUDICIAL: None. FINANCE: 1. Port Angeles Downtown Association Special Task Order Request — Schallert Group Business Workshop Director West provided information regarding the Task Order Request and stated that members of the Port Angeles Downtown Association were not able to attend the meeting to answer questions. Following Council discussion, It was moved by Perry and seconded by Downie to: Table the Task Order Request until members of the Port Angeles Downtown Association could attend the Council meeting. Motion carried 7-0. 0 F-7 CITY COUNCIL MEETING March 2, 2010 INFORMATION: Manager Myers spoke regarding the PA Forward Business Survey, the dedication for the new Water Treatment Plant on April 2"d, the Challenge Cost Share Grant of $24,000 that would allow for the construction of an Elwha River Project exhibit at the Marine Life Center, the City's investment income return rate of approximately 3.26%, meetings held between the LEKT and the Mayor, City Manager, Director West, and Public Works and Utilities Director Cutler, and the Economic Development Summit process. Manager Myers addressed some proposed changes to the Council Boards and Committees positions. It was moved by Downie and seconded by Mania to: Appoint Councilmember Kidd and Mania to the UAC Committee, with Councilmember Mania as an alternate. Motion carried 7-0. EXECUTIVE SESSION: None. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 9.42 p.m. Dan Di Guilio, Mayor Janessa Hurd, City Clerk F-8 0 • J • '' '`" � City of Port Angeles City Council Expenditure Report From: 212012010 To: 3/5/2010 Date 3/12/2010 Vendor Description Account Number Invoice Amount CARTEGRAPH SYSTEMS INC 2010 MAINTENANCE-SIGNVIEW 001-0000-237.00-00 -88.20 Cindy Kelly MEMORIAL SERVICE VBCC DEP 001-0000-239.10-00 150.00 Just Dolls of Washington JUST DOLLS VBCC DEPOSIT R 001-0000-239.10-00 150.00 Olympic Peninsula Fly Fishers KEY DEPOSIT REFUND 1/18/2 001-0000-239.10-00 100.00 Rotary Dist C/O Chris Koenig ROTARY VBCC DEPOSIT REFUN 001-0000-239.10-00 150.00 Marine Rescue Products Inc RESCUE TUBES 001-0000-237.00-00 -10.17 PROGRESSIVE BUSINESS PUBLCTNS Supervisors Legal Update 001-0000-237.00-00 -27.89 Supervisors Legal Update 001-0000-237.00-00 -840 STAYWELL COMPANY, THE WSI BOOKS FOR CLASS 001-0000-237.00-00 -45.09 Division Total: $370.25 Department Total: $370.25 OLYMPIC STATIONERS INC SIGN HOLDER FOR TABLE @ F 001-1160-511.31-01 12.70 PORT ANGELES CITY TREASURER Chamber Lunch -Kidd 001-1160-511.31-01 7.53 Legislative Mayor & Council Division Total: $20.23 Legislative Department Total: $20.23 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-1210-513.42-10 1.76 Kent Myers LUNCH MTG / LOWER ELWHA K 001-1210-513.31-01 202.96 LUNCH MTG / BLACK BALL FE 001-1210-513.31-01 10793 • PA FORWARD / SURVEY MONKE PENINSULA COLLEGE / WEB M 001-1210-513.31-01 001-1210-513.43-10 1995 99.00 Oregon City/County Mgmt Assoc NW REGIONAL MANAGERS CONF 001-1210-513.43-10 285.00 OLYMPIC STATIONERS INC FILE FOLDERS 001-1210-513.31-01 1473 PORT ANGELES CITY TREASURER Reimburse Meals -Myers 001-1210-513.31-01 196.46 QWEST 2-14 A/C 3604570831558B 001-1210-513.42-10 1.14 2-14 A/C 3604571535571B 001-1210-513.42-10 1.71 2-14 A/C 3604570968343B 001-1210-513 42-10 2.28 COMMUNICATIONS/MEDIA SERV 001-1210-513.42-10 7.19 WA CITY/COUNTY MGT ASSOCIATION ANNUAL DUES 001-1210-513 49-01 170.00 City Manager Department City Manager Office Division Total: $1,110.11 DRAKE'S PIZZA & SUBS CAUGHT IN THE ACT COUPONS 001-1211-513.10-19 50000 PA DOWNTOWN ASSN City Staff Service Awards 001-1211-513.31-01 675.00 SWAIN'S GENERAL STORE INC City Staff Service Awards 001-1211-513 31-01 1,800.00 City Manager Department Customer Commitment Division Total: $2,975.00 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-1220-516 42-10 0.35 PORT ANGELES CITY TREASURER Team Building Food -Hagar 001-1220-516.31-01 12.98 QWEST 2-14 A/C 3604570831558B 001-1220-516.42-10 0.23 2-14 A/C 3604571535571B 001-1220-516.42-10 034 2-14 A/C 3604570968343B 001-1220-516.42-10 0.46 COMMUNICATIONS/MEDIA SERV 001-1220-516.42-10 1.44 SCOTT MD, ROBERT L PRE-EMPLOYMENT PHYSICAL A 001-1220-516 41-31 179.00 •City Manager Department Human Resources Division Total: $194.80 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-1230-514.42-10 0.18 F-9 Pagel d' 4i7q. Date 3/12/2010 City of Port Angeles City Council Expenditure Report ry```•��� From: 2/20/2010 To: 3/5/2010 • Vendor Description Account Number Invoice Amount Janessa Hurd WMCA CONF AIRFARE - J HU 001-1230-514.43-10 159.40 QWEST 2-14 A/C 36045708315588 001-1230-514.42-10 0.11 2-14 A/C 3604571535571 B 001-1230-514 42-10 0.17 2-14 A/C 3604570968343B 001-1230-514 42-10 0.23 COMMUNICATIONS/MEDIA SERV 001-1230-514.42-10 0.72 City Manager Department City Clerk Division Total: $160.81 City Manager Department Department Total: $4,440.72 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-2010-514 42-10 1.23 PORT ANGELES CITY TREASURER Bridge Toll-Domkowski 001-2010-514.43-10 4.00 QWEST 2-14 A/C 36045708315588 001-2010-514.42-10 0.80 2-14 A/C 3604571535571 B 001-2010-514.42-10 1.20 2-14 A/C 3604570968343B 001-2010-514.42-10 1.60 COMMUNICATIONS/MEDIA SERV 001-2010-514.42-10 5.03 Finance Department Finance Administration Division Total: $13.86 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-2023-514.42-10 1.58 GOVT FINANCE OFFCRS ASN 2010 BUDGET AWARD 001-2023-514.41-50 425.00 MICROFLEX INC JAN TAX AUDIT PROGRAM 001-2023-514.41-50 33.36 PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGE 001-2023-514.31-01 119.23 QWEST 2-14 A/C 3604570831558B 001-2023-514.42-10 1.03 2-14 A/C 3604571535571B 001-2023-514.42-10 1.54 • 2-14 A/C 3604570968343B 001-2023-514.42-10 2.05 COMMUNICATIONS/MEDIA SERV 001-2023-514.42-10 6.47 UNITED PARCEL SERVICE Shipping Chgs pe 2-6 001-2023-514.42-10 49.87 Finance Department Accounting Division Total: $640.13 ACCURINT PERSON SEARCHES 001-2025-514.41-50 54.20 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-2025-514.42-10 229 DATABAR INCORPORATED CYCLES 1-5 2/4/10 001-2025-514.41-50 1,974.46 CYCLES 6-10 2/11/10 001-2025-514.41-50 1,928.87 CYCLES 11-15 2/18/10 001-2025-514 41-50 1,895.27 CYCLES 16-20 1/28/10 001-2025-514.41-50 1,533.84 CYCLES 16-20 2/25/10 001-2025-514.41-50 1,531.00 DIGITAL IMAGING SOLUTIONS INC FEB COPY COSTS 001-2025-514.45-31 18.42 EQUIFAX CREDIT REPORTS 001-2025-514.41-50 60.41 GREAT AMERICA LEASING CORP COPIER LEASE 001-2025-514.45-31 86.60 JAN COPIER FEES 001-2025-514 45-31 246.43 Richard Hostetler REIMBURSE AIRLINE TRAVEL 001-2025-514.43-10 315.00 PORT ANGELES CITY TREASURER Key for Service Truck-RH 001-2025-514.31-01 2.03 Flashlight Mtrrdrs-Haney 001-2025-514.31-01 21.54 QWEST 2-14 A/C 3604570831558B 001-2025-514.42-10 1.48 2-14 A/C 3604571535571B 001-2025-514.42-10 2.22 2-14 A/C 3604570968343B 001-2025-514.42-10 2.97 • COMMUNICATIONS/MEDIA SERV 001-2025-514.42-10 9.35 F-10 Page 2 • 'g FTsI . Date 3/12/2010 City of Port Angeles _ City Council Expenditure Report From: 2/20/2010 To: 3/5/2010 Vendor SWAIN'S GENERAL STORE INC VERIZON WIRELESS Finance Department DIGITAL IMAGING SOLUTIONS INC PITNEY BOWES CREDIT CORP UNITED PARCEL SERVICE Finance Department AT&T BUSINESS SERVICE DIGITAL IMAGING SOLUTIONS INC QUILL CORPORATION QWEST Attorney CLALLAM CNTY SHERIFF'S DEPT Attorney AT&T BUSINESS SERVICE •CALLIS AND ASSOCIATES INC CLALLAM PUBLIC DEFENDER DIGITAL IMAGING SOLUTIONS INC QUILL CORPORATION QWEST WASHINGTON STATE TREASURER Attorney AMERICAN PLANNING ASSN AT&T BUSINESS SERVICE NATHAN WEST ROBERTA KORCZ Roberta Korcz OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER QWEST Description Account Number Invoice Amount BOOT ALLOWANCE- DAVE COLE 001-2025-514.31-11 164.54 02-13 a/c 271272753-00001 001-2025-514.42-10 70.96 Customer Service Division Total: $9,921.88 FEB COPY COSTS 001-2080-514.45-31 678.82 OFFICE MACHINES & ACCESS 001-2080-514.45-30 1,344.00 Shipping Chgs pe 2-6 001-2080-514.42-10 80.00 Reprographics Division Total: $2,102.82 Finance Department Department Total. $12,678.69 COMMUNICATIONS/MEDIA SERV 001-3010-515 42-10 1.06 FEB COPY COSTS 001-3010-515.45-31 2287 OFFICE SUPPLIES 001-3010-515.31-01 103.65 2-14 A/C 3604570831558B 001-3010-515.42-10 0.70 2-14 A/C 3604571535571B 001-3010-515.42-10 1.02 2-14 A/C 3604570968343B 001-3010-515.42-10 1.37 COMMUNICATIONS/MEDIA SERV 001-3010-515.42-10 431 Attorney Office Division Total: $134.98 JANUARY JAIL BILL 001-3012-598.51-23 52,518.50 Jail Contributions Division Total: $52,518.50 COMMUNICATIONS/MEDIA SERV 001-3021-515.42-10 0.70 PREMIUM FOR RM BOND RENEW 001-3021-515.31-01 5000 Public Defender Fees 001-3021-515.41-50 3,888.72 FEB COPY COSTS 001-3021-515.45-31 22.86 OFFICE SUPPLIES 001-3021-515.31-01 103.66 2-14 A/C 3604570831558B 001-3021-515.42-10 0.46 2-14 A/C 3604571535571B 001-3021-515.42-10 0.68 2-14 A/C 3604570968343B 001-3021-515 42-10 0.91 COMMUNICATIONS/MEDIA SERV 001-3021-515.42-10 2.88 NOTARY RENEWAL-MAHLUM 001-3021-515.49-01 30.00 Prosecution Division Total: $4,100.87 Attorney Department Total: $56,754.35 APA MEMBERSHIP DUES 001-4010-558.49-01 350.00 COMMUNICATIONS/MEDIA SERV 001-4010-558.42-10 1 32 Reimburse Conference Fees 001-4010-558.49-01 745.00 Reimburse Conference Fees 001-4010-558.49-01 770.00 REIMB APA MEMBERSHIP DUES 001-4010-558.49-01 210.00 OFFICE SUPPLIES, GENERAL 001-4010-558.31-01 19.26 PABA Mtg Meals -West 001-4010-558.31-01 22.34 Bridge Toll -Johns 001-4010-558.43-10 4.00 2-14 A/C 3604570831558B 001-4010-558.42-10 0.86 2-14 A/C 3604571535571B 001-4010-558.42-10 1.28 2-14 A/C 3604570968343B 001-4010-558.42-10 1.71 COMMUNICATIONS/MEDIA SERV 001-4010-558 42-10 5.39 F-11 Page 3 Date 3/12/2010 City of Port Angeles City Council Expenditure Report Page 4 From: 212012010 To: 31512010 • Vendor Description Account Number Invoice Amount WCPDA (WA CITY PLAN DIR ASSN) YEARLY DUES 001-4010-558 49-01 50.00 Community Development Planning Division Total: $2,181.16 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-4020-524.42-10 0.46 DIGITAL IMAGING SOLUTIONS INC FEB COPY COSTS 001-4020-524.45-31 18.42 GREAT AMERICA LEASING CORP COPIER LEASE 001-4020-524.45-31 86.59 JAN COPIER FEES 001-4020-524.45-31 246.43 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-4020-524.31-01 6.92 QWEST 2-14 A/C 3604570831558B 001-4020-524 42-10 0.29 2-14 A/C 3604571535571B 001-4020-524.42-10 0.44 2-14 A/C 3604570968343B 001-4020-524.42-10 059 COMMUNICATIONS/MEDIA SERV 001-4020-524.42-10 1.87 ZENOVIC & ASSOCIATES OUTSIDE ENGINEER SERV - L 001-4020-524.41-50 1,250.00 Community Development Building Division Total: $1,612.01 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-4030-559.42-10 0.07 QWEST 2-14 A/C 3604570831558B 001-4030-559.42-10 0.04 2-14 A/C 3604571535571 B 001-4030-559 42-10 0.07 2-14 A/C 3604570968343B 001-4030-559.42-10 009 COMMUNICATIONS/MEDIA SERV 001-4030-559.42-10 0.29 Community Development Code Compliance Division Total: $0.56 Community Development Department Total: $3,793.73 • AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-5010-521.42-10 281 GLOBALSTAR USA 02-16 a/c 1.50018856 001-5010-521 42-10 42.01 Olympic Medical Center Found AED PROGRAM COSTS 001-5010-521.31-01 100.00 QWEST 2-14 A/C 3604570831558B 001-5010-521.42-10 1.83 2-14 A/C 36045715355718 001-5010-521.42-10 2.73 2-14 A/C 3604570968343B 001-5010-521.42-10 3.65 COMMUNICATIONS/MEDIA SERV 001-5010-521.42-10 11.50 02-20 a/c 206Z200017790B 001-5010-521.42-10 199.03 WA ASSN OF SHERIFFS & POLICE ACTIVE DUES,TG 001-5010-521.49-01 305.00 Police Department Police Administration Division Total: $668.56 CLALLAM CNTY HUMANE SOCIETY 1ST QUARTER -2010 001-5012-521.41-50 13,500.00 Police Department Intergovernmental Svcs Division Total: $13,500.00 ACCURINT ACCURINT ACCNT JAN 2010 P 001-5021-521.41-50 54.20 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-5021-521.42-10 1 76 PORT OF PORT ANGELES POLICE EQUIPMENT & SUPPLY 001-5021-521.49-90 157.50 QWEST 2-14 A/C 3604570831558B 001-5021-521.42-10 1 14 2-14 A/C 3604571535571B 001-5021-521.42-10 1.71 2-14 A/C 3604570968343B 001-5021-521.42-10 2.28 COMMUNICATIONS/MEDIA SERV 001-5021-521.42-10 7.19 Police Department Investigation Division Total: $225.78 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-5022-521.42-10 4.92 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5022-521.20-80 34444 • CLOTHING & APPAREL 001-5022-521.20-80F 2998 Page 4 • <•or -;: City of Port Angeles City Council Expenditure Report From: 2/20/2010 To: 3/5/2010 Date 3/12/2010 Vendor Description Account Number Invoice Amount BRATWEAR CLOTHING & APPAREL 001-5022-521.20-80 82.92 DAY WIRELESS SYSTEMS ELECTRONIC COMPONENTS 001-5022-521 48-10 86.72 LINCOLN STREET STATION POSTAGE TO CRIME LAB 001-5022-521.42-10 40.42 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5022-521.31-60 182.32 QWEST 2-14 A/C 3604570831558B 001-5022-521 42-10 3.19 2-14 A/C 3604571535571 B 001-5022-521.42-10 478 2-14 A/C 36045709683438 001-5022-521.42-10 6.39 COMMUNICATIONS/MEDIA SERV 001-5022-521.42-10 20.13 SWAIN'S GENERAL STORE INC CLEANING COMPOSITION/SOLV 001-5022-521.31-01 40.58 CLEANING COMPOSITION/SOLV 001-5022-521.31-01 3466 UNITED PARCEL SERVICE Shipping Chgs pe 2-6 001-5022-521.42-10 5.26 Police Department Patrol Division Total: $1,150.71 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5026-521.31-11 76.75 NEXTEL COMMUNICATIONS 02-26 a/c 312753523 001-5026-521 42-10 7239 PENINSULA COLLEGE 6-PAPD VOLTR SELF-SUPPORT 001-5026-521.43-10 390.00 1-PAPD VLNTR SELF-SUPPORT 001-5026-521.43-10 65.00 Police Department Reserves & Volunteers Division Total: $604.14 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-5029-521.42-10 1.76 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5029-521 45-31 67.23 • QWEST 2-14 A/C 3604570831558B 001-5029-521.42-10 1.14 2-14 A/C 3604571535571 B 001-5029-521.42-10 1.71 2-14 A/C 36045709683438 001-5029-521.42-10 2.27 COMMUNICATIONS/MEDIA SERV 001-5029-521.42-10 719 Police Department Records Division Total: $81.30 Police Department Department Total. $16,230.49 AT&T BUSINESS SERVICE COMMUNICATION -S MEDIA SERV 001-6010-522.42-10 2.45 COMMUNICATIONS/MEDIA SERV 001-6010-522.42-11 0.70 CANON USA, INC CONTRACT CHARGE 001-6010-522 45-31 572.07 OLYMPIC STATIONERS INC SUPPLIES 001-6010-522.31-01 33.66 PACIFIC OFFICE EQUIPMENT INC CONTRACT BASE RATE CHARGE 001-6010-522.45-31 3.08 PORT ANGELES CITY TREASURER PSAB Mtg-Wheeler 001-6010-522.31-01 12.47 QUILL CORPORATION SUPPLIES 001-6010-522.31-01 43.35 SUPPLIES 001-6010-522.31-01 68.18 QWEST 2-14 A/C 3604570831558B 001-6010-522 42-10 1 60 2-14 A/C 3604571535571 B 001-6010-522.42-10 2.39 2-14 A/C 3604570968343B 001-6010-522.42-10 3.19 COMMUNICATIONS/MEDIA SERV 001-6010-522.42-10 10.06 2-14 A/C 3604570831558B 001-6010-522.42-11 0.46 2-14 A/C 3604571535571B 001-6010-522.42-11 0.68 2-14 A/C 3604570968343B 001-6010-522.42-11 0.93 COMMUNICATIONS/MEDIA SERV 001-6010-522.42-11 288 WHEELER, CORAL REFRESHMENTS 001-6010-522.31-01 42.45 F-13 Page 5 Date 3/12/2010 City of Port Angeles City Council Expenditure Report %t4 From: 2/20/2010 To: 3/5/2010 Vendor Description Account Number Invoice Amount Fire Department Fire Administration Division Total: $800.60 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-6020-522.42-10 2.29 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-6020-522.31-11 176.53 IMS Alliance NAME TAGS 001-6020-522.31-11 21.59 PACIFIC OFFICE EQUIPMENT INC CARTRIDGES 001-6020-522.31-01 149.58 QWEST 2-14 A/C 3604570831558B 001-6020-522.42-10 1.48 2-14 A/C 3604571535571 B 001-6020-522 42-10 2.22 2-14 A/C 3604570968343B 001-6020-522.42-10 2.97 COMMUNICATIONS/MEDIA SERV 001-6020-522 42-10 9.35 SEAWESTERN INC FIRE PROTECTION EQUIP/SUP 001-6020-522.35-01 14.34 SWAIN'S GENERAL STORE INC BOOTS 001-6020-522.20-80 26992 CLOTHING & APPAREL 001-6020-522.20-80 59.48 VERIZON WIRELESS 02-15 a/c 264395724-00001 001-6020-522.42-10 25.22 WA STATE PATROL FIRE OFFICER 2 -- PATTERS 001-6020-522.43-10 450.00 Fire Department Fire Supression Division Total: $1,184.97 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-6021-522.42-10 0.18 IMS Alliance NAME TAGS 001-6021-522 31-11 21.59 QWEST 2-14 A/C 3604570831558B 001-6021-522.42-10 0.11 2-14 A/C 3604571535571 B 001-6021-522.42-10 017 2-14 A/C 3604570968343B 001-6021-522.42-10 0.23 • COMMUNICATIONS/MEDIA SERV 001-6021-522.42-10 0.72 Fire Department Fire Volunteers Division Total: $23.00 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-6030-522 42-10 0.35 QWEST 2-14 A/C 3604570831558B 001-6030-522.42-10 0.23 2-14 A/C 3604571535571B 001-6030-522.42-10 0.34 2-14 A/C 3604570968343B 001-6030-522.42-10 0.46 COMMUNICATIONS/MEDIA SERV 001-6030-522.42-10 144 WA STATE ASSN OF FIRE MARSHALS 2010 WSAFM MEMBERSHIP 001-6030-522.49-01 75.00 Fire Department Fire Prevention Division Total: $77.82 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-6040-522.42-10 0.35 Keith Bogues SUPPLIES 001-6040-522.31-01 25.00 OLYMPIC STATIONERS INC SUPPLIES 001-6040-522.31-01 65.15 PUGET SOUND MARINE 2010 DUES 001-6040-522.49-01 125.00 QUILL CORPORATION PAPER (OFFICE,PRINT SHOP) 001-6040-522.31-01 77.83 QWEST 2-14 A/C 3604570831558B 001-6040-522.42-10 0.23 2-14 A/C 3604571535571 B 001-6040-522.42-10 0.34 2-14 A/C 3604570968343B 001-6040-522.42-10 0.46 COMMUNICATIONS/MEDIA SERV 001-6040-522.42-10 1.44 VERIZON WIRELESS 02-10 a/c 571099962-00001 001-6040-522.42-10 34.46 WHEELER, CORAL PRINTER CARTRIDGES 001-6040-522.31-01 146.32 Fire Department Fire Training Division Total: $476.58 HOME DEPOT SUPPLY INC, THE KEY CABINET 001-6050-522.48-10 94.30 • MRS CLEAN MONTHLY SERVICE 001-6050-522.41-50 395.00 F-14 Page 6 City of Port Angeles City Council Expenditure Report Date 3/12/2010 • "°'•7*�" From: 212012010 To: 3/5/2010 Vendor Description Account Number Invoice Amount MRS CLEAN MONTHLY SERVICE 001-6050-522 41-50 395.00 WHEELER, CORAL DETERGENT 001-6050-522.31-01 28.16 FIRE EXTINGUISHERS 001-6050-522.31-20 84.66 Fire Department Facilities Maintenance Division Total: $997.12 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-6060-525.42-10 1.58 QWEST 2-14 A/C 3604570831558B 001-6060-525 42-10 1 03 2-14 A/C 3604571535571B 001-6060-525.42-10 1.54 2-14 A/C 3604570968343B 001-6060-525.42-10 2.05 COMMUNICATIONS/MEDIA SERV 001-6060-525 42-10 6.47 Fire Department Emergency Management Division Total: $12.67 Fire Department Department Total: $3,572.76 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-7010-532.42-10 5.45 BEST ACCESS SYSTEMS DOOR LOCK ASSEMBLIES 001-7010-532.35-01 232.33 CARTEGRAPH SYSTEMS INC 2010 MAINTENANCE-SIGNVIEW 001-7010-532.41-50 1,13820 DIGITAL IMAGING SOLUTIONS INC FEB COPY COSTS 001-7010-532.45-31 1,389.77 INSIGHT PUBLIC SECTOR SUPPLIES 001-7010-532 31-60 66054 OLYMPIC STATIONERS INC PENS/POST-ITS 001-7010-532.31-01 123.96 PORT ANGELES CITY TREASURER PABA Brkfast-Cutler 001-7010-532.31-01 12.25 PROGRESSIVE BUSINESS PUBLCTNS Supervisors Legal Update 001-7010-532.49-01 35989 • QWEST 2-14 A/C 3604570831558B 001-7010-532.42-10 354 2-14 A/C 3604571535571 B 001-7010-532.42-10 5.29 2-14 A/C 3604570968343B 001-7010-532 42-10 7.07 COMMUNICATIONS/MEDIA SERV 001-7010-532.42-10 22.24 VERIZON WIRELESS 01-28 a/c 271138138-00002 001-7010-532.42-10 39.50 02-22 a/c 571136182-00001 001-7010-532.42-10 113.61 Public Works -Gen Fnd Pub Wks Administration Division Total. $4,113.64 Public Works -Gen Fnd Department Total. $4,113.64 ASM SIGNS MISC PROFESSIONAL SERVICE 001-8010-574.41-50 596.20 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-8010-574 42-10 0.53 DIGITAL IMAGING SOLUTIONS INC FEB COPY COSTS 001-8010-574.45-31 40.50 R Anderson EDIZ HOOK BOAT LAUNCH REF 001-8010-347.30-20 10.00 QWEST 2-14 A/C 3604570831558B 001-8010-574.42-10 0.34 2-14 A/C 3604571535571B 001-8010-574.42-10 0.51 2-14 A/C 3604570968343B 001-8010-574.42-10 0.68 COMMUNICATIONS/MEDIA SERV 001-8010-574.42-10 2.16 VERIZON WIRELESS 02-22 a/c 571136182-00005 001-8010-574 42-10 13.09 Parks Dept Parks Administration Division Total. $664.01 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-8012-555.42-10 0.53 DIGITAL IMAGING SOLUTIONS INC FEB COPY COSTS 001-8012-555 45-31 37.39 FEB COPY COSTS 001-8012-555.45-31 44.47 • GREAT AMERICA LEASING CORP COPIER LEASE 001-8012-555.45-31 171.55 QWEST 2-14 A/C 3604570831558B 001-8012-555.42-10 0.34 F-15 Page 7 ' Date 3/12/2010 City of Port Angeles City Council Expenditure Report From: 212012010 To: 31512010 • Vendor Description Account Number Invoice Amount QWEST 2-14 A/C 3604571535571B 001-8012-555.42-10 0.51 02-14 a/c 36045770049478 001-8012-555.42-10 41 68 2-14 A/C 36045709683438 001-8012-555 42-10 0.68 COMMUNICATIONS/MEDIA SERV 001-8012-555.42-10 2.16 Parks Dept Senior Center Division Total: $299.31 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-8050-536.42-10 0.35 MATTHEWS INTERNATIONAL CEMETERY MARKERS 001-8050-536.34-01 186.04 QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 459.00 QWEST 2-14 A/C 3604570831558B 001-8050-536.42-10 0.23 2-14 A/C 3604571535571B 001-8050-536 42-10 0.34 2-14 A/C 3604570968343B 001-8050-536.42-10 0.46 COMMUNICATIONS/MEDIA SERV 001-8050-536.42-10 1.44 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8050-536.31-20 70.32 Parks Dept Ocean View Cemetery Division Total: $718.18 ANGELES MILLWORK & LUMBER CO CLOTHING & APPAREL 001-8080-576.31-20 17.20 PAINTS,COATINGS,WALLPAPER 001-8080-576 31-20 35.33 METALS, BARS, PLATES, RODS 001-8080-576.31-20 12.66 HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 2730 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-8080-576.42-10 1.76 BEST ACCESS SYSTEMS HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 175.77 • HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 190.06 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 1,524.48 BLAKE SAND & GRAVEL INC SEED,SOD,SOIL&INOCULANT 001-8080-576.31-40 130.08 SEED, SOD,SOIL&INOCULANT 001-8080-576.31-40 43.36 SEED,SOD,SOIL&INOCULANT 001-8080-576 31-40 130.08 CURTIS & SONS INC, L N FIRE PROTECTION EQUIP/SUP 001-8080-576.31-20 684.22 FIRE PROTECTION EQUIP/SUP 001-8080-576.31-20 250.79 FAMILY SHOE STORE SHOES AND BOOTS 001-8080-576.31-01 147.38 SHOES AND BOOTS 001-8080-576.31-01 130.04 HERMANN BROS LOGGING & CONST BUILDING MAINT&REPAIR SER 001-8080-576.31-40 40.50 BUILDING MAINT&REPAIR SER 001-8080-576 31-40 15.00 LINCOLN INDUSTRIAL CORP METALS, BARS, PLATES, RODS 001-8080-576.31-20 92.90 NORTHWEST PLAYGROUND EQUIP INC PARK, PLAYGROUND, REC EQUIP 001-8080-576.31-20 579.55 OLYMPIC STATIONERS INC SUPPLIES 001-8080-576.31-01 38.07 PARKER PAINT MFG CO INC TAPE(NOT DP,SOUND,VIDEO) 001-8080-576.31-20 73.47 QWEST 2-14 A/C 3604570831558B 001-8080-576 42-10 1.14 2-14 A/C 3604571535571 B 001-8080-576.42-10 1.71 2-14 A/C 3604570968343B 001-8080-576.42-10 2.28 COMMUNICATIONS/MEDIA SERV 001-8080-576.42-10 7.19 R & R PRODUCTS COMPANY LAWN MAINTENANCE EQUIP 001-8080-576.31-01 289.73 SANDERSON SAFETY SUPPLY CO FIRST AID & SAFETY EQUIP 001-8080-576.31-01 542.23 • FIRST AID & SAFETY EQUIP 001-8080-576.31-01 81.31 F-16 Page 8 �c•° Date 3/12/2010 City of Port Angeles City Council Expenditure Report • x'` `•�•�""� From: 2120/2010 To: 3/5/2010 Vendor Description Account Number Invoice Amount STEUBER DISTRIBUTING INC FERTILIZERS & SOIL CONDTN 001-8080-576.31-40 2,718.95 SUNSET DO -IT BEST HARDWARE FASTENERS, FASTENING DEVS 001-8080-576.31-20 17.78 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 001-8080-576.31-01 142.70 FUEL,OIL,GREASE, & LUBES 001-8080-576.31-01 38.46 BRUSHES (NOT CLASSIFIED) 001-8080-576 31-20 70.93 BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 86.09 HOSES, ALL KINDS 001-8080-576.31-20 32.37 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 13.84 SPORTING & ATHLETIC EQUIP 001-8080-576.31-20 1,54849 XEROX CORPORATION RENTAULEASE EQUIPMENT 001-8080-576.45-31 39.04 Parks Dept Park Facilities Division Total: $9,974.24 Parks Dept Department Total: $11,655.74 AMSAN OLYMPIC SUPPLY JANITORIAL SUPPLIES 001-8130-518.31-01 156.37 JANITORIAL SUPPLIES 001-8130-518.31-01 43.91 FLOOR MAINT MACHINE,PARTS 001-8130-518.31-80 830.19 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-8130-518.42-10 0.18 QWEST 2-14 A/C 3604570831558B 001-8130-518.42-10 0.11 2-14 A/C 3604571535571 B 001-8130-518.42-10 0.17 . 02-16 a/c 206T355724768B 2-14 A/C 3604570968343B 001-8130-518.42-10 001-8130-518.42-10 57.46 0.23 COMMUNICATIONS/MEDIA SERV 001-8130-518.42-10 0.72 VERIZON WIRELESS 02-22 a/c 571136182-00005 001-8130-518.42-10 13.09 Facilities Maintanance Custodial/Janitorial Svcs Division Total: $1,102.43 ANGELES MILLWORK & LUMBER CO HAND TOOLS ,POW&NON POWER 001-8131-518.31-20 78.04 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 001-8131-518.42-10 0.18 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 61.89 ELECTRONIC COMPONENTS 001-8131-518.31-20 11 40 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 35.45 PARKER PAINT MFG CO INC PAINTS,COATINGS,WALLPAPER 001-8131-518.31-20 35.37 QWEST 2-14 A/C 3604570831558B 001-8131-518.42-10 0.11 2-14 A/C 3604571535571 B 001-8131-518.42-10 0.17 2-14 A/C 3604570968343B 001-8131-518.42-10 0.23 COMMUNICATIONS/MEDIA SERV 001-8131-518.42-10 0.72 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 63.29 Facilities Maintanance Central Svcs Facilities Division Total: $286.85 Facilities Maintanance Department Total: $1,389.28 General Fund Fund Total: $115,019.88 PORT ANGELES CHAMBER OF COMM 10 MKTG & MEDIA CAMPAIGN 101-1430-557.50-83 33,809 47 Lodging Excise Tax Lodging Excise Tax Division Total: $33,809.47 Lodging Excise Tax Department Total: $33,809.47 . Lodging Excise Tax Fund Fund Total: $33,809.47 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 102-7230-542.42-10 088 F-17 Page 9 ``t Date 3/12/2010 ,.�".z' ' City of Port Angeles City Council Expenditure Report r°` �•• From: 212012010 To: 31512010 • Vendor Description Account Number Invoice Amount CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 181.19 4.75 ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 127.42 FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 13.01 OLYMPIC STATIONERS INC SUPPLIES 102-7230-542.31-01 38.07 PEN PRINT INC COMMUNICATIONS/MEDIA SERV 102-7230-542.31-01 70.46 PUD #1 OF CLALLAM COUNTY Woodhaven & Golf Course 102-7230-542 47-11 13.20 QWEST 2-14 A/C 3604570831558B 102-7230-542.42-10 0.57 2-14 A/C 3604571535571B 102-7230-542.42-10 0.85 2-14 A/C 3604570968343B 102-7230-542.42-10 1.14 COMMUNICATIONS/MEDIA SERV 102-7230-542.42-10 3.59 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 102-7230-542.31-01 150.00 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 15.69 UNITED RENTALS NORTHWEST INC ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 249.85 WASHINGTON (DOT), STATE OF CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 4,77848 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 102-7230-542 45-31 39.06 Public Works -Street Street Division Total. $5,683.46 Public Works -Street Department Total: $5,683.46 Street Fund Fund Total: $5,683.46 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 103-1511-558 42-10 0.09 PORT ANGELES CITY TREASURER PABA Mtg Meal -West 103-1511-558.31-01 9.67 Cl Co EDC Meal -West 103-1511-558.31-01 9.00 QWEST 2-14 A/C 3604570831558B 103-1511-558.42-10 0.06 2-14 A/C 3604571535571B 103-1511-558 42-10 0.09 2-14 A/C 36045709683438 103-1511-558.42-10 0.11 COMMUNICATIONS/MEDIA SERV 103-1511-558.42-10 0.36 Economic Development Economic Development Division Total: $19.38 Economic Development Department Total: $19.38 Economic Development Fund Total. $19.38 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 106-1512-558.42-10 0.18 QWEST 2-14 A/C 3604570831558B 106-1512-558.42-10 0.11 2-14 A/C 3604571535571B 106-1512-558.42-10 0.17 2-14 A/C 3604570968343B 106-1512-558.42-10 0.23 COMMUNICATIONS/MEDIA SERV 106-1512-558.42-10 0.72 Economic Development Archaeologist Division Total: $1.41 Economic Development Department Total: $1.41 • Cultural Resources Fund Total: $1.41 AHRENS, KENNETH E Rental Fees 107-5160-528.45-30 700.00 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 107-5160-528.42-10 4.75 GLOBALSTAR USA 02-16 a/c 1.50018859 107-5160-528.42-10 42.01 Gary Brooks 1 BUNDLE OF 3 COMPUTER VI 107-5160-528.31-60 137.50 NEW WORLD SYSTEMS HUMAN SERVICES 107-5160-528.43-10 945.00 • COMPUTER SOFTWARE FOR MIC 107-5160-594.65-105,16800 r Page 10 " '' '•*� " City of Port Angeles City Council Expenditure Report From: 2/20/2010 To: 3/5/2010 Date 3/12/2010 • Vendor Description Account Number Invoice Amount FEB COPY COSTS NEW WORLD SYSTEMS CONSULTING SERVICES 107-5160-594.65-10 1,357.53 174-8221-574.42-10 Oil CONSULTING SERVICES 107-5160-594.65-10 1,584.47 0.17 CONSULTING SERVICES 107-5160-594.65-10 2,240.00 COMMUNICATIONS/MEDIA SERV CONSULTING SERVICES 107-5160-594.65-10 7,339.48 Sports Programs PUGET SOUND POLYGRAPH EXAMINERS SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 225.00 COMMUNICATIONS/MEDIA SERV QUILL CORPORATION COMPUTERS,DP & WORD PROC. 107-5160-528.31-01 145.35 174-8222-574.31-01 QWEST 2-14 A/C 3604570831558B 107-5160-528 42-10 3.08 71.66 • DRAKE'S PIZZA & SUBS 2-14 A/C 3604571535571B 107-5160-528.42-10 461 HANSEN'S TROPHY MARKERS, PLAQUES,SIGNS 2-14 A/C 36045709683438 107-5160-528.42-10 616 COMMUNICATIONS/MEDIA SERV 107-5160-528.42-10 19.41 Pencom Pencom Division Total: $20,914.35 Pencom Department Total: $20,914.35 Pencom Fund Fund Total: $20,914.35 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 121-8021-576.42-10 0.70 Leah Gould 3 LANE EXTENSIONERS 121-8021-576.31-01 18.32 Marine Rescue Products Inc RESCUE TUBES 121-8021-576.31-06 131.21 QWEST 2-14 A/C 3604570831558B 121-8021-576.42-10 0.69 2-14 A/C 3604571535571 B 121-8021-576.42-10 068 2-14 A/C 3604570968343B 121-8021-576 42-10 0.91 • COMMUNICATIONS/MEDIA SERV 121-8021-576.42-10 2.88 STAYWELL COMPANY, THE WSI BOOKS FOR CLASS 121-8021-576.31-01 581.79 SWAIN'S GENERAL STORE INC HOSE AND NOZZEL 121-8021-576.31-06 53.78 Parks Dept Wm Shore Mem Pool Dist Division Total: $790.96 Parks Dept Department Total: $790.96 AQUATIC SPECIALTY SERVICES PLUMBING EQUIP FIXT,SUPP 121-8121-576.31-20 22596 Elizabeth Rodak GOGGLES RETURN 121-8121-369.90-00 12.00 THURMAN SUPPLY FASTENERS, FASTENING DEVS 121-8121-576.31-20 11.46 Facilities Maintanance Pool Facilities Division Total. $249.42 Facilities Maintanance Department Total: $249.42 Wm Shor Mem Pool Dist Fund Total: $1,040.38 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 174-8221-574.42-10 0.18 DIGITAL IMAGING SOLUTIONS INC FEB COPY COSTS 174-8221-574.45-31 71.66 QWEST 2-14 A/C 3604570831558B 174-8221-574.42-10 Oil 2-14 A/C 36045715355716 174-8221-574.42-10 0.17 2-14 A/C 3604570968343B 174-8221-574.42-10 023 COMMUNICATIONS/MEDIA SERV 174-8221-574.42-10 0.72 Recreation Activities Sports Programs Division Total. $73.07 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 174-8222-574.42-10 018 CAPTAIN T'S CLOTHING & APPAREL 174-8222-574.31-01 1,149.04 DIGITAL IMAGING SOLUTIONS INC FEB COPY COSTS 174-8222-574.45-31 71.66 • DRAKE'S PIZZA & SUBS FOODS: PERISHABLE 174-8222-574.31-01 369.00 HANSEN'S TROPHY MARKERS, PLAQUES,SIGNS 174-8222-574.31-01 578.30 F-19 Page 11 Page 12 Date 3/12/2010 City of Port Angeles City Council Expenditure Report r'' ° •* From: 2/20/2010 To: 3/5/2010 • Vendor Description Account Number Invoice Amount QWEST 2-14 A/C 3604570831558B 174-8222-574.42-10 0.11 2-14 A/C 3604571535571 B 174-8222-574.42-10 0.17 2-14 A/C 3604570968343B 174-8222-574.42-10 0.23 COMMUNICATIONS/MEDIA SERV 174-8222-574.42-10 0.72 Recreation Activities Special Events Division Total: $2,169.41 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 174-8224-574 42-10 0.18 DIGITAL IMAGING SOLUTIONS INC FEB COPY COSTS 174-8224-574.45-31 71.65 LAUREL LANES CORP Bowling 174-8224-574.31-01 6000 OLYMPIC STATIONERS INC PAPER (OFFICE,PRINT SHOP) 174-8224-574 31-01 4.88 PORT ANGELES CITY TREASURER After School Supplies -BR 174-8224-574 31-01 12.99 CPR/1 st Aid Trng-Paulsen 174-8224-574.43-10 45.00 QWEST 2-14 A/C 3604570831558B 174-8224-574.42-10 0.11 2-14 A/C 3604571535571 B 174-8224-574 42-10 0.17 2-14 A/C 3604570968343B 174-8224-574.42-10 0.23 COMMUNICATIONS/MEDIA SERV 174-8224-574.42-10 0.72 SECORD, DENNY A HAYWIRE DANCE 174-8224-574 41-50 600.00 VERIZON WIRELESS 02-22 a/c 571136182-00005 174-8224-574 42-10 26.18 Recreation Activities Youth/Family Programs Division Total: $822.11 Recreation Activities Department Total: $3,064.59 Recreational Activities Fund Total: $3,064.59 • MULTI -MODAL GATEWAY ACQUISITION Gateway Bond Pmt 8 215-2449-591.71-10 38,029.52 Gateway Bond Pmt 8 215-2449-592.81-10 5,415.00 Debt Service Parking Facilities Division Total: $43,444.52 Debt Service Department Total: $43,444.52 2006 LTGO-Prop Acquisitn Fund Total: $43,444.52 ALMETEK INDUSTRIES, INC MARKERS, PLAQUES,SIGNS 401-0000-237.00-00 -32.03 BPA -POWER WIRES January Power Wire -EFT 401-0000-213.10-00 1,872,440.00 January Power Wire -EFT 401-0000-213.10-00 206,149.00 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 88.29 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,004.88 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 149.47 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 226.34 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,006.49 FASTENERS, FASTENING DEVS 401-0000-141.40-00 1,030.88 BROWN, KATHLEEN OVERPAYMENT -1132 SPRUCE 401-0000-122.10-99 0.45 CAGEY, DANIELLE FINAL BILL REFUND 401-0000-122.10-99 116.84 CLAWSON, DAVID OVERPAYMENT -516 E 2ND ST 401-0000-122.10-99 0.20 GRAY, CURT J FINAL BILL REFUND 401-0000-122.10-99 39.85 HOLCOMB, STEPHANIE R DEPOSIT REFUND 401-0000-122.10-99 250.00 JOHNSON, MAX FINAL BILL REFUND 401-0000-122 10-99 65.52 LEONARD, DENYSE K FINAL BILL REFUND 401-0000-122.10-99 144.35 • LITTLE, WILLIE E OVERPAYMENT -1011 E 7TH ST 401-0000-122.10-99 237.88 F-20 Page 12 Date 3/12/2010 �►.- City of Port Angeles City Council Expenditure Report • '' ' •� "� From: 2120/2010 To: 3/5/2010 Vendor Description Account Number Invoice Amount PANIAGUA-STEVENS, ISABEL I FINAL BILL REFUND 401-0000-122.10-99 238.49 SABIA, RUSSELL & JUSTINE FINAL BILL REFUND 401-0000-122 10-99 112.01 SALE, JAMES H OVERPAYMENT -3302 MCDOUGAL401-0000-122.10-99 86.34 WRIGHT, SUSAN & SEAN OVERPAYMENT -703 E 6TH ST 401-0000-122.10-99 13660 SHAKESPEARE COMPOSITES ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 5,55008 Division Total: $2,089,041.93 Department Total: $2,089,041.93 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 401-7111-533.42-10 0.53 QWEST 2-14 A/C 3604570831558B 401-7111-533.42-10 0.34 2-14 A/C 3604571535571 B 401-7111-533 42-10 0.51 2-14 A/C 3604570968343B 401-7111-533.42-10 0.68 COMMUNICATIONS/MEDIA SERV 401-7111-533.42-10 2.16 Public Works -Electric Engineering -Electric Division Total: $4.22 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 401-7120-533 42-10 0.53 COLUMBIA TELECOMMUNICATIONS COR BROADBAND RFP 401-7120-533.41-50 2,700.00 EES CONSULTING INC AMI/DR SUPPORT 401-7120-533.41-50 3,921.85 WPAG 2010 401-7120-533.49-01 381.07 WPAG LOAD CONTROL 401-7120-533.49-01 948.58 MARSH MUNDORF PRATT SULLIVAN WPAG 2009 401-7120-533.49-01 1,854.93 • QWEST 2-14 A/C 3604570831558B 401-7120-533.42-10 0.34 2-14 A/C 3604571535571 B 401-7120-533.42-10 0.51 2-14 A/C 3604570968343B 401-7120-533.42-10 0.68 COMMUNICATIONS/MEDIA SERV 401-7120-533.42-10 2.16 RICK'S PLACE WORKING LUNCH 401-7120-533.31-01 186.10 Public Works -Electric Power Systems Division Total: $9,996.75 ALMETEK INDUSTRIES, INC MARKERS, PLAQUES,SIGNS 401-7180-533.34-02 413.34 ANGELES MILLWORK & LUMBER CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 24.87 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 401-7180-533 42-10 4.22 BANK OF NEW YORK -DEBT SVC WIRE Debt Service Pmt -EFT 401-7180-592.81-10 52,991.25 Debt Service Pmt -EFT 401-7180-592.81-10 44,475.00 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 37.68 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 271.54 ELECTRICAL EQUIP & SUPPLY 401-7180-533 34-02 1.49 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 2496 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 114.61 ELECTRICAL CABLES & WIRES 401-7180-533.34-02 355.99 TAPE(NOT DP,SOUND,VIDEO) 401-7180-533.34-02 401.95 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 79.15 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 556.29 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 237.40 ELECTRICAL EQUIP & SUPPLY 401-7180-533 34-02 48.29 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 145.46 F-21 Page 13 6.,.s:o7A' ii ' Date 3/12/2010 City of Port Angeles City Council Expenditure Report '4 `' •_ �°` From: 2120/2010 To: 31512010 • Vendor Description Account Number Invoice Amount DIGITAL IMAGING SOLUTIONS INC FEB COPY COSTS 401-7180-533.45-31 20.68 DIRECTV DIRECT TV -LIGHT OPS 401-7180-533.42-10 93.99 FASTENAL INDUSTRIAL ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 44.75 GRAINGER ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 26.31 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 793.35 GREAT AMERICA LEASING CORP COPIER LEASE 401-7180-533.45-31 186.66 RENTAL OR LEASE SERVICES 401-7180-533.45-31 42.43 H & R PARTS & EQUIPMENT INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 55.75 HANSEN SUPPLY COMPANY INC TAPE(NOT DP,SOUND,VIDEO) 401-7180-533.34-02 1,199.16 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,066.96 LASERGRADE ENGINGEERING SERVICES 401-7180-533.43-10 105.00 Lisa Hainstock FERRY TICKET REIMBURSMENT 401-7180-533.43-10 189.60 Richard Hixson EYEGLASS SAFETY SHIELDS 401-7180-533.49-90 33.00 Trent Peppard RX SAFETY GLASSES 401-7180-533 31-01 168.69 NORTH COAST ELECTRIC COMPANY ELECTRICAL CABLES & WIRES 401-7180-533.34-02 251.54 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 588.37 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 803.66 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 585.97 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 194.86 ELECTRONIC COMPONENTS 401-7180-533.34-02 1,261.26 • OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 64.42 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 6442 Weekly Floor Mat Exchange 401-7180-533.41-50 64.42 PORT OF PORT ANGELES Lease Fee 401-7180-533.45-30 4,100.00 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 13.99 MISC PROFESSIONAL SERVICE 401-7180-533.41-50 12.76 Service @ Henry Boyd Rd 401-7180-533.47-10 631.23 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 58.43 OFFICE SUPPLIES, GENERAL 401-7180-533 31-01 11.70 QWEST 2-14 A/C 3604570831558B 401-7180-533.42-10 2.74 2-14 A/C 3604571535571 B 401-7180-533 42-10 4.10 2-14 A/C 3604570968343B 401-7180-533.42-10 5.47 COMMUNICATIONS/MEDIA SERV 401-7180-533.42-10 17.25 02-14 a/c 3604574717777B 401-7180-533.42-10 40.78 02-16 a/c 206T323881998B 401-7180-533.42-10 54.54 02-16 a/c 206T326157000B 401-7180-533.42-10 54.54 02-16 a/c 206T322760994B 401-7180-533.42-10 5454 02-16 a/d 206T323879996B 401-7180-533.42-10 54.54 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,436.30 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 16910 STAINLESS FASTENERS, INC FASTENERS, FASTENING DEVS 401-7180-533.34-02 236.31 • STUSSER ELECTRIC METALS, BARS, PLATES, RODS 401-7180-533 34-02 43.36 F-22 Page 14 City of Port Angeles City Council Expenditure Report From: 2/20/2010 To: 3/5/2010 Date 3/12/2010 • Vendor Description Account Number Invoice Amount STUSSER ELECTRIC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,284.54 SUMMIT LAW GROUP PLLC IBEW ULP JANUARY 2010 401-7180-533.41-50 6,66600 SUNSET DO -IT BEST HARDWARE FASTENERS, FASTENING DEVS 401-7180-533.34-02 5.64 WATER&SEWER TREATING CHEM402-7380-534.31-05 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1442 11.65 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 41.01 ANDERSON & SONS GRAVEL ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 28.05 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 14.48 198.58 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 4.93 UNITED PARCEL SERVICE Shipping Chgs pe 2-6 401-7180-533.42-10 148.71 WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 -34.40 8.30 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 150.21 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 189.64 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 161.70 WASHINGTON STATE UNIVERSITY TRAINING-LH/TE 401-7180-533.43-10 1,170.00 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 681.40 TESTING&CALIBRATION SERVI 402-7380-534.41-50 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 583.19 Public Works -Electric Electric Operations Division Total: $126,199.94 Public Works -Electric Department Total: $136,200.91 Electric Utility Fund Fund Total: $2,225,242.84 FRONTLINE TEST EQUIPMENT, INC COMPUTERS,DP & WORD PROC. 402-0000-237.00-00 -84.84 Division Total: -$84.84 Department Total: -$84.84 AMSAN OLYMPIC SUPPLY JANITORIAL SUPPLIES 402-7380-534.31-01 831.43 WATER&SEWER TREATING CHEN402-7380-534.31-05 23531 WATER&SEWER TREATING CHEM402-7380-534.31-05 235.31 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 11.65 PAPER & PLASTIC-DISPOSABL 402-7380-534.31-20 1867 ANDERSON & SONS GRAVEL ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 298.10 ANGELES CONCRETE PRODUCTS BUILDER'S SUPPLIES 402-7380-534.31-20 520.32 ANGELES MILLWORK & LUMBER CO LUMBER& RELATED PRODUCTS 402-7380-534.31-20 198.58 LUMBER& RELATED PRODUCTS 402-7380-534.31-20 5.83 PLASTICS 402-7380-534.31-20 420.32 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 1861 BRUSHES (NOT CLASSIFIED) 402-7380-534.31-20 8.30 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 87.85 HAND TOOLS ,POW&NON POWER 402-7380-534.31-20 26.95 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 50.95 HAND TOOLS ,POW&NON POWER402-7380-534.31-20 38.09 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 13.62 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 402-7380-53442-10 1.05 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 402-7380-534.41-50 23.00 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 402-7380-534 41-50 15.00 F-23 Page 15 Page 16 Date 3/12/2010 ,. City of Port Angeles City Council Expenditure Report From: 2120/2010 To: 3/5/2010 • Vendor Description Account Number Invoice Amount EDGE ANALYTICAL TESTING&CALIBRATION SERVI 402-7380-534.41-50 664.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 300.00 FAMILY SHOE STORE SHOES AND BOOTS 402-7380-534.31-01 147.38 FEI EVERETT 3023(FAMILIAN) PIPE AND TUBING 402-7380-534.31-20 34.50 FRONTLINE TEST EQUIPMENT, INC COMPUTERS,DP & WORD PROC 402-7380-534.31-20 1,094.84 HARTNAGEL BUILDING SUPPLY INC PLASTICS 402-7380-534.31-20 33.60 PLASTICS 402-7380-534.31-20 -33.60 PLASTICS 402-7380-534.31-20 33.60 PLASTICS 402-7380-534.31-20 34.24 FASTENERS, FASTENING DEVS 402-7380-534 31-20 26.16 HEWLETT-PACKARD COMPANY RENTAL OR LEASE SERVICES 402-7380-534.31-01 466.12 JCI -JONES CHEMICALS INC WATER&SEWER TREATING CHEN402-7380-534.31-05 850.26 GASES CONT EQUIP.LAB,WELD 402-7380-534.31-05 -300.00 ERNIE KLIMEK PAWTP TRAINING LUNCH REIM 402-7380-534 31-01 68.61 OLYMPIC LAUNDRY & DRY CLEANERS RAGS,SHOP TOWELS,WIPING 402-7380-534.31-20 27.32 OLYMPIC STATIONERS INC SUPPLIES 402-7380-534.31-01 44.00 SUPPLIES 402-7380-534.31-01 256.26 SUPPLIES 402-7380-534.31-01 137.27 SUPPLIES 402-7380-534.31-01 38.07 PARKER PAINT MFG CO INC SUPPLIES 402-7380-534.31-20 23.74 PUD #1 OF CLALLAM COUNTY Service @ Reservoir Rd 402-7380-534.47-10 117.06 Service @ Crown Z Water 402-7380-534 47-10 16.74 QWEST 2-14 A/C 36045708315588 402-7380-534.42-10 0.68 2-14 A/C 3604571535571 B 402-7380-534.42-10 1.03 02-10 a/c 360Z1 00240955B 402-7380-534 42-10 415.27 02-05 a/c 3604525230978B 402-7380-534.42-10 122.31 02-02 a/c 3604175079758B 402-7380-534.42-10 39.70 2-14 A/C 3604570968343B 402-7380-534.42-10 1.37 COMMUNICATIONS/MEDIA SERV 402-7380-534.42-10 4.31 RADIOSHACK ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 2383 ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 122.98 COMMUNICATIONS/MEDIA SERV 402-7380-534.31-20 86.71 CLOCKS 402-7380-534.31-20 97.53 SANDERSON SAFETY SUPPLY CO FIRE PROTECTION EQUIP/SUP 402-7380-534 31-01 480.32 CLOTHING & APPAREL 402-7380-534.31-01 614.06 SEARS COMMERCIAL ONE HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 53.07 SUNSET DO -IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 402-7380-534.31-20 10040 FUEL, OIL, GREASE, & LUBES 402-7380-534.31-20 15.97 HAND TOOLS ,POW&NON POWER 402-7380-534.31-20 174.19 PIPE FITTINGS 402-7380-534.31-20 6.98 HARDWARE,AND ALLIED ITEMS 402-7380-534 31-20 14.14 . SWAIN'S GENERAL STORE INC SHOES AND BOOTS 402-7380-534.31-01 150.00 F-24 Page 16 • City of Port Angeles City Council Expenditure Report r ..`` >~--,. a�"' From: 2/2012010 To: 31512010 Vendor SWAIN'S GENERAL STORE INC THURMAN SUPPLY TWISS ANALYTICAL LABORATORIES VERIZON WIRELESS WA STATE DEPARTMENT OF HEALTH XEROX CORPORATION Public Works -Water Description SHOES AND BOOTS SHOES AND BOOTS JANITORIAL SUPPLIES SHOES AND BOOTS JANITORIAL SUPPLIES JANITORIAL SUPPLIES PLUMBING EQUIP FIXT,SUPP TAPE(NOT DP,SOUND,VIDEO) TESTI NG&CALI B RATION SERVI TESTING&CALIBRATION SERVI TESTING&CALIBRATION SERVI TESTI NG&CALIB RATION SERVI TEST[ NG&CALIBRATION SERVI 01-28 a/c 271138138-00005 MISC PROFESSIONAL SERVICE RENTAL/LEASE EQUIPMENT Water Public Works -Water Account Number 402-7380-534.31-01 402-7380-534.31-01 402-7380-534 31-20 402-7380-534.31-20 402-7380-534.31-20 402-7380-534.31-20 402-7380-534.31-20 402-7380-534.31-20 402-7380-534 41-50 402-7380-534.41-50 402-7380-534.41-50 402-7380-534.41-50 402-7380-534.41-50 402-7380-534.42-10 402-7380-534.49-90 402-7380-534.45-31 Division Total: Department Total: Date 3/12/2010 Invoice Amount 129.97 150.00 27.05 13431 129.03 116.63 37.09 8.13 189.00 173.00 215.00 22.50 215.00 119.40 275.40 39.06 $11,644.53 $11,644.53 Water Fund Fund Total: $11,559.69 • ASSOCIATED SPECIALTIES WATER&SEWER TREATING CHEM403-7480-535.31-01 607.04 AT&T BUSINESS SERVICE COMMUNICATIONSWEDIA SERV 403-7480-535.42-10 1.41 CAPACITY PROVISIONING INC COMPUTERS,DP & WORD PROC. 403-7480-535.41-50 378.32 Repair wiring 403-7480-535.42-12 81.30 FASTENAL INDUSTRIAL MATERIAL HNDLING&STOR EQP 403-7480-535.31-20 812.67 GRAINGER HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 69219 HEWLETT-PACKARD COMPANY COMPUTER ACCESSORIES&SUPF403-7480-535.31-01 713.27 COMPUTER ACCESSORIES&SUPF403-7480-535.31-01 351.22 K & L SUPPLY INC JANITORIAL SUPPLIES 403-7480-535.31-01 478.67 JEFF YOUNG SAFETY COMMITTEE LUNCH RE 403-7480-535.31-01 184.15 OLYMPIC STATIONERS INC SUPPLIES 403-7480-535 31-01 58.73 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,708.32 PORT ANGELES CITY TREASURER Batteries -Young 403-7480-535 31-01 9.53 Safety Lunch -Young 403-7480-535.31-01 43.35 Postage -Young 403-7480-535.42-10 18.64 Postage -Young 403-7480-535.42-10 25.17 CDL Reimburse -Nixon 403-7480-535.43-10 20.00 PUD #1 OF CLALLAM COUNTY Service @ N Brook Ave 403-7480-535 47-10 130.31 QWEST 2-14 A/C 3604570831558B 403-7480-535.42-10 0.91 2-14 A/C 3604571535571 B 403-7480-535.42-10 1.37 02-14 a/c 36045763156896 403-7480-535.42-10 79.38 02-14 a/c 36045748592478 403-7480-535.42-10 81.45 02-08 a/c 3605650365696B 403-7480-535 42-10 39.70 F - 25 Page 17 Page 18 City of Port Angeles Date 3/12/2010 sNMEWJ City Council Expenditure Report From: 2/20/2010 To: 3/5/2010 • Vendor Description Account Number Invoice Amount QWEST 2-14 A/C 3604570968343B 403-7480-535 42-10 1.82 COMMUNICATIONS/MEDIA SERV 403-7480-535 42-10 5.75 02-16 a/c 206T325585090B 403-7480-535.42-10 54.40 02-16 a/c 206T329544912B 403-7480-535.42-10 54.40 SUNSET DO -IT BEST HARDWARE PIPE AND TUBING 403-7480-535.31-20 33.59 SWAIN'S GENERAL STORE INC POISONS AGRICUL & INDUSTR 403-7480-535.31-01 107.84 FIRST AID & SAFETY EQUIP 403-7480-535.31-01 2.68 Ice/Gloves/Soap 403-7480-535.31-01 44.00 THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-20 41.50 PIPE FITTINGS 403-7480-535.31-20 4.23 UNIVAR USA INC CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-05 1,931.45 USA BLUEBOOK CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-01 173.52 VERIZON WIRELESS 02-22 a/c 571136182-00004 403-7480-535.42-10 97.34 WATER ENVIRONMENT FEDERATION RENEW MEMBERSHIP -G CUTLER 403-7480-535.49-01 110.00 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 403-7480-535.45-31 39.05 Public Works-WW/Stormw Wastewater Division Total: $9,218.67 Public Works-WW/Stormwtr Department Total: $9,218.67 Wastewater Fund Fund Total: $9,218.67 ADAPT CONSULTING INC AM US EM ENT, DECORATIONS, ENT 404-0000-237.00-00 -66.11 Division Total: -$66.11 • Department Total: -$66.11 ADAPT CONSULTING INC Mousepads/Lollipops 404-7580-537 44-10 853.09 ANGELES MILLWORK & LUMBER CO Blade/Bits/Bit Holder 404-7580-537.31-20 28.03 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 404-7580-537.42-10 0.70 OLYMPIC STATIONERS INC SUPPLIES 404-7580-537.31-01 38.07 OFFICE SUPPLIES, GENERAL 404-7580-537.44-10 23.18 PUGET SAFETY EQUIPMENT INC CLOTHING & APPAREL 404-7580-537.31-01 157.09 QWEST 2-14 A/C 3604570831558B 404-7580-537 42-10 0.46 2-14 A/C 3604571535571B 404-7580-537.42-10 0.68 2-14 A/C 3604570968343B 404-7580-537.42-10 0.91 COMMUNICATIONS/MEDIA SERV 404-7580-537.42-10 2.88 SEARS COMMERCIAL ONE REFRIGERATION EQUIPMENT 404-7580-537.31-01 486.72 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 404-7580-537.31-01 15000 CLOTHING & APPAREL 404-7580-537.31-20 57.43 Public Works -Solid Waste Solid Waste -Collections Division Total: $1,799.24 Public Works -Solid Waste Department Total: $1,799.24 Solid Waste -Collections Fund Total: $1,733.13 ANGELES MILLWORK & LUMBER CO HAND TOOLS ,POW&NON POWER 405-7538-537.31-20 2803 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 405-7538-537.42-10 0.70 BAILEY SIGNS & GRAPHICS SIGNS, SIGN MATERIAL 405-7538-537.44-10 54.20 TEXTILE, FIBERS, LIN ENS 405-7538-537.44-10 135.50 • PORT ANGELES CITY TREASURER Ferry-McCabe/Freilich 405-7538-537.49-90 10.60 F-26 Page 18 • :F14 Date 3/12/2010 City of Port Angeles City Council Expenditure Report From: 2/20/2010 To: 31512010 Vendor QWEST UNITEC CORPORATION WCRC XEROX CORPORATION Public Works -Solid Waste EDGE ANALYTICAL Public Works -Solid Waste AT&T BUSINESS SERVICE QWEST VERIZON WIRELESS • Public Works-WW/Stormw Description Account Number 2-14 AIC 3604570831558B 405-7538-537.42-10 2-14 AJC 3604571535571 B 405-7538-537.42-10 2-14 A/C 36045709683438 405-7538-537.42-10 COMMUNICATIONS/MEDIA SERV 405-7538-537 42-10 DATA PROC CARDS & PAPER 405-7538-537.31-60 COMPUTERS,DP & WORD PROC. 405-7538-537.48-02 MEMBERSHIPS 405-7538-537.49-01 RENTAL/LEASE EQUIPMENT 405-7538-537.45-31 SW - Transfer Station Division Total: TESTING&CALIBRATION SERVI 405-7585-537.41-50 TEST[ NG&CALIBRATION SERVI 405-7585-537.41-50 Solid Waste -Landfill Division Total: Public Works -Solid Waste Department Total: Solid Waste-LF/Trf Stn Fund Total: COMMUNICATIONS/MEDIA SERV 406-7412-538 42-10 2-14 A/C 3604571535571 B 406-7412-538.42-10 2-14 A/C 3604570968343B 406-7412-538 42-10 COMMUNICATIONSWEDIA SERV 406-7412-538.42-10 02-22 a/c 571136182-00001 406-7412-538.42-10 Stormwater Division Total: Public Works-WW/Stormwtr Department Total: Stormwater Fund Fund Total PROGRESSIVE MEDICAL INTERNATIONAISALE SURPLUS/OBSOLETE 409-0000-237.00-00 SALE SURPLUS/OBSOLETE 409-0000-237.00-00 HOSP SURG ACCES & SUNDRIS 409-0000-237.00-00 Division Total: Department Total: Invoice Amount 0.46 0.68 0.91 2.88 714.52 2,71000 75.00 39.06 $3,772.54 59200 374.00 $966.00 $4,738.54 $4,738.54 0.35 0.34 0.46 1.44 19.01 $21.60 $21.60 $21.60 -65.53 -2092 -46.53 -$132.98 -$132.98 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 409-6025-526.42-10 211 BLUMENTHAL UNIFORMS & EQUIP SHIRTS 409-6025-526.20-80 135.39 CHURCH, JEREMY FIRST AID CLASS 2/13/10 409-6025-526 31-08 200.00 CLALLAM CNTY EMS Medic I Advisory 409-6025-526.41-50 600.00, GE HEALTHCARE SERVICES SERVICE 409-6025-526.41-50 167.48 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-02 18.97 SALE SURPLUS/OBSOLETE 409-6025-526.31-02 18.97 Andrew Cooper REIMBURSE CLOTHING ALLOWA 409-6025-526.20-80 91.17 Earl Noonan CPR CLASS 2116/10 409-6025-526.31-08 50.00 MOROZ, JAMES EDUCATIONAL SERVICES 409-6025-526 31-08 200.00 FIRST AID CLASS 2/18/10 409-6025-526.31-08 200.00 FIRST AID CLASS 2/13/2010 409-6025-526.31-08 200.00 OLYMPIC MEDICAL CENTER SALE SURPLUS/OBSOLETE 409-6025-526.31-13 193.95 1� PROGRESSIVE MEDICAL INTERNATIONAISALE SURPLUS/OBSOLETE 409-6025-526.31-02 269.87 HOSP SURG ACCES & SUNDRIS 409-6025-526.31-02 600.43 F -27 Page 19 6, "ccr1 . 'f, Date 3/12/2010 City of Port Angeles vi:z City Council Expenditure Report From: 212012010 To: 31512010 • Vendor Description Account Number PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS/OBSOLETE 409-6025-526.31-02 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 QWEST 2-14 A/C 36045708315586 409-6025-526.42-10 2-14 A/C 3604571535571 B 409-6025-526 42-10 2-14 A/C 3604570968343B 409-6025-526 42-10 COMMUNICATIONS/MEDIA SERV 409-6025-526.42-10 SYSTEMS DESIGN WEST, LLC FINANCIAL SERVICES 409-6025-526.41-50 VERIZON WIRELESS 02-15 a/c 264395724-00001 409-6025-526.42-10 Fire Department Medic I Division Total: Fire Department Department Total. Medic I Utility Fund Total. AIR FLO HEATING COMPANY INC Duane Morris Gary Marler Jerry Doyle John Nutter Mandy Beck Public Works -Electric PUD #1 OF CLALLAM COUNTY Public Works -Electric FOSTER PEPPER PLLC Public Works -Water ANGELES MACHINE WORKS INC BAXTER AUTO PARTS #15 FIRST RACE CAR WASH H & R PARTS & EQUIPMENT INC IBS INCORPORATED NAPA AUTO PARTS CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE Conservation Public Works -Electric Conservation SEVERANCE COSTS Electric Projects Public Works -Electric Electric Utility CIP ELWHA UTILITY EXTENSIONS Water Projects Public Works -Water Water Utility CIP AUTO BODIES & ACCESSORIES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT ITEMS CAR WASH COUPONS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT ITEMS 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 Division Total: Department Total: Fund Total., 451-7188-594.65-10 Division Total: Department Total: Fund Total: 452-7388-594.41-50 Division Total: Department Total., Fund Total: 501-0000-141.40-00 501-0000-141.40-00 501-0000-141 40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141 40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141 40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 Invoice Amount 500.94 344.61 1.37 2.05 2.74 8.63 2,841.08 8509 $6,734.85 $6,734.85 $6,601.87 953.00 50.00 25.00 25.00 100.00 50.00 $1,203.00 $1,203.00 $1,203.00 3,033.90 $3,033.90 $3,033.90 $3,033.90 1,032.50 $1,032.50 $1,032.50 $1,032.50 44901 26.51 30.99 54.18 171.50 30.10 -163.94 206.56 22.83 191.16 33.72 60.57 25.48 F-28 Page 20 • • ,�y Date 3/12/2010 City of Port Angeles City Council Expenditure Report • r" *�' From: 2/20/2010 To: 3/5/2010 Vendor Description Account Number Invoice Amount NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 58.54 NORTHERN TOOL & EQUIPMENT CO AUTO SHOP EQUIPMENT & SUP 501-0000-237.00-00 -39.48 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 3,592.92 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 3,954.87 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 3,954.87 FUEL, OIL, GREASE, & LUBES 501-0000-141.20-00 835.86 AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 2,518.91 Division Total: $16,015.16 Department Total: $16,015.16 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 27.53 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 31.82 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 501-7630-548.42-10 1.23 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 28.24 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 4413 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 61.56 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 7.63 FUEL, OIL, GREASE, & LUBES 501-7630-548.34-02 42.83 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 42.24 • AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 501-7630-548.34-02 -2.16 168.68 AUTO & TRUCK MAINT. ITEMS 501-7630-548 34-02 8408 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 -10103 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -126.20 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 59.89 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 937 CUMMINS NORTHWEST INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 308.83 DEPT OF GENERAL ADMINISTRATION MEMBERSHIPS 501-7630-548.49-01 250.00 EVERGREEN COLLSN/RADIATOR RPR AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 18604 FAR -WEST MACHINE & HYDRAULICS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 46.60 EXTERNAL LABOR SERVICES 501-7630-548.48-10 105.69 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -80.22 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 403.01 HEARTLINE AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 77.02 JENNINGS EQUIPMENT INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 176.53 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 1,388.81 EXTERNAL LABOR SERVICES 501-7630-548.48-10 102.97 MATCO TOOLS AUTO SHOP EQUIPMENT & SUP 501-7630-548.34-02 76.10 MOTOR TRUCKS INC AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 123.25 MURRAY MOTORS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548 34-02 411.81 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 413.96 EXTERNAL LABOR SERVICES 501-7630-548 48-10 322.67 EXTERNAL LABOR SERVICES 501-7630-548.48-10 24444 F-29 Page 21 C'° 4 : Date 3/12/2010 City of Port Angeles City Council Expenditure Report `' •T•� From: 2/20/2010 To: 3/5/2010 • Vendor Description Account Number Invoice Amount NAPA AUTO PARTS AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 194.26 BELTS AND BELTING 501-7630-548.34-02 26.28 CLOTHING ACCESSORIES(SEE 501-7630-548.34-02 -17.13 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 9.41 BELTS AND BELTING 501-7630-548.34-02 3575 BELTS AND BELTING 501-7630-548.34-02 -62.18 BELTS AND BELTING 501-7630-548.34-02 13.02 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 203.25 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 28.04 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 18.60 AUTO & TRUCK MAINT. ITEMS 501-7630-548 34-02 33.09 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 45.15 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 14.47 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 10086 NELSON TRUCK EQUIPMENT CO INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 28.76 NORTHERN TOOL & EQUIPMENT CO AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 509.47 O'REILLY AUTO PARTS AUTO SHOP EQUIPMENT & SUP 501-7630-548.34-02 13.60 Cap/Rotor/Spark Plugs 501-7630-548.34-02 71.07 Brush 501-7630-548.34-02 13.00 Brush 501-7630-548.34-02 -13.00 0 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPF501-7630-548.31-01 74.80 PORT ANGELES FORD LINCOLN AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 56.17 AUTO & TRUCK MAINT ITEMS 501-7630-548 34-02 46.95 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 211 07 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 65.52 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 55.90 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 348.59 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 148.84 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 78.15 EXTERNAL LABOR SERVICES 501-7630-548.34-02 46.95 EXTERNAL LABOR SERVICES 501-7630-548.48-10 16260 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 25.64 EXTERNAL LABOR SERVICES 501-7630-548.48-10 16.21 EXTERNAL LABOR SERVICES 501-7630-548 48-10 22.71 EXTERNAL LABOR SERVICES 501-7630-548.48-10 94.14 PUBLIC FLEET MANAGERS ASSN MEMBERSHIPS 501-7630-548.49-01 100.00 QWEST 2-14 A/C 3604570831558B 501-7630-548.42-10 0.80 2-14 A/C 3604571535571B 501-7630-548 42-10 1.20 2-14 A/C 3604570968343B 501-7630-548.42-10 1.60 COMMUNICATIONS/MEDIA SERV 501-7630-548 42-10 5.03 RADIOSHACK AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 3.24 • RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 219.28 F-30 Page 22 City of Port Angeles City Council Expenditure Report • %* ° From: 212012010 To: 3/512010 Vendor RUDDELL AUTO MALL SIMPSON'S USED PARTS & TOWING SUNSET DO -IT BEST HARDWARE UNITED PARCEL SERVICE WESTERN SYSTEMS & FABRICATION WILDER TOYOTA INC XEROX CORPORATION Public Works -Equip Svcs Description AUTO & TRUCK ACCESSORIES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT ITEMS AUTO & TRUCK ACCESSORIES AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT ITEMS FUEL,OIL,GREASE, & LUBES AUTO & TRUCK MAINT ITEMS RENTAULEASE EQUIPMENT Shipping Chgs pe 2-6 AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT ITEMS EXTERNAL LABOR SERVICES RENTAULEASE EQUIPMENT Equipment Services Public Works -Equip Svcs Account Number 501-7630-548.34-02 501-7630-548 48-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548 42-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.48-10 501-7630-548.45-31 Division Total. Department Total: Equipment Services Fund Total: • IT XCHANGE CORP COMPUTERS,DP & WORD PROC 502-0000-237.00-00 Division Total: Department Total: Date 3/12/2010 Invoice Amount 9855 323.84 54.20 27.10 29.88 2.95 25656 23.89 104.50 35.23 21.32 1,090.25 159.35 41.70 39.06 $10,296.89 $10,296.89 $26,312.05 -786.21 -$786.21 -$786.21 AIR FLO HEATING COMPANY INC AC REPAIR 502-2081-518.41-50 157.18 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 1.58 1 T XCHANGE CORP COMPUTERS,DP & WORD PROC 502-2081-518.48-10 0 10,145.78 IBM CORPORATION EQUIP MAINT & REPAIR SERV 502-2081-518 48-02 8,866.03 INSIGHT PUBLIC SECTOR COMPUTERS,DP & WORD PROC 502-2081-518.31-01 96.43 COMPUTERS,DP & WORD PROC 502-2081-518.31-60 1,996.00 COMPUTERS,DP & WORD PROC 502-2081-518.31-60 847.54 COMPUTER HARDWARE&PERIPHI 502-2081-518.31-60 54.05 ELECTRICAL EQUIP & SUPPLY 502-2081-518.31-60 158.87 DATA PROC SERV &SOFTWARE 502-2081-518.48-02 647.65 JOBS AVAILABLE INC IT SUPPORT TECH AD 502-2081-518.44-10 210.00 DistribuTECH 2010 Registration REGISTRATION FOR JIM HARP 502-2081-518.43-10 57500 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPF502-2081-518.31-01 24823 QWEST 2-14 A/C 36045708315588 502-2081-518.42-10 1.03 2-14 A/C 36045715355718 502-2081-518.42-10 1.54 2-14 A/C 3604570968343B 502-2081-518.42-10 2.05 COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 6.47 SUSAN PARR TRAVEL INC AIRFARE FOR JIM HARPER TO 502-2081-518.43-10 503.30 UNITED PARCEL SERVICE Shipping Chgs pe 2-6 502-2081-518.31-01 12.13 • Finance Department Information Technologies Division Total: $24,530.86 Finance Department Department Total: $24,530.86 F-31 Page 23 Date 3/12/2010 City of Port Angeles Tom City Council Expenditure Report ry''„ ,*• From: 2120/2010 To: 3/5/2010 • Vendor Description Account Number Invoice Amount Information Technology Fund Total: $23,744.65 AWC EMPLOYEE BENEFITS TRUST Med/Den/Vis Premiums 503-1631-517.46-30 213,792.26 LT Disability 503-1631-517.46-31 4,709.99 Life Insurance 503-1631-517.46-32 1,878.08 L1 MedNis Premiums 503-1631-517.46-34 8,836.33 Disability Board -February 503-1631-517.46-35 7,140.30 BISHOP, VIRGIL Reimb Medicare -February 503-1631-517 46-35 229.10 CAMPORINI, RICHARD Reimb Medicare -February 503-1631-517.46-35 96.50 CLELAND, MICHAEL Reimb Medicare -February 503-1631-517.46-35 96.50 Disability Board -February 503-1631-517.46-35 151.86 Disability Board -February 503-1631-517.46-35 48.34 GLENN, LARRY Reimb Medicare -February 503-1631-517.46-35 96.50 GOODRICH, RUTH L Reimb Medicare 503-1631-517 46-35 571.50 Disability Board -February 503-1631-517.46-35 136.60 GROOMS, MICHAEL Reimb Medicare -February 503-1631-517.46-35 96.50 Disability Board -February 503-1631-517.46-35 151.92 JOHNSON, DONALD G Reimb Medicare -February 503-1631-517 46-35 96.50 Disability Board -February 503-1631-517.46-35 355.00 JOHNSON, HARRY Reimb Medicare -February 503-1631-517.46-35 96.50 Disability Board -February 503-1631-517.46-35 7.66 JORISSEN, ROBERT R Reimb Medicare -February 503-1631-517.46-35 96.50 LIND, DARWIN PETER Reimb Medicare -February 503-1631-517.46-35 96.50 LINDLEY, JAMES K Reimb Medicare -February 503-1631-517.46-35 96.50 0 Disability Board -February 503-1631-517 46-35 57.48 LOUCKS, JASPER Reimb Medicare -February 503-1631-517.46-35 207.00 MIESEL JR, PHILIP C Reimb Medicare -February 503-1631-517 46-35 92.40 MEDICAL REIMBURSEMENT 503-1631-517.46-30 56.02 MEDICAL REIMBURSEMENT 503-1631-517 46-30 -56.02 MEDICAL REIMBURSEMENT 503-1631-517.46-30 2380 MEDICAL REIMBURSEMENT 503-1631-517 46-30 117.45 Abbi Gates WELLNESS REIMBURSEMENT 503-1631-365.91-41 169.00 WELLNESS REIMBURSEMENT 503-1631-365.91-41 57.65 NW ADMIN TRANSFER ACCT S/NS/WT 503-1631-517 46-33 58,477.65 RETIREES 503-1631-517.46-34 9,716.75 THOMPSON, BRUCE Reimb Medicare -February 503-1631-517.46-35 96.50 Disability Board -February 503-1631-517.46-35 97.12 WARD, DENNIS H Reimb Medicare -February 503-1631-517.46-35 96.50 Self Insurance Other Insurance Programs Division Total: $308,086.74 PROGRESSIVE BUSINESS PUBLCTNS Supervisors Legal Update 503-1661-517.49-01 108.40 Self Insurance Worker's Compensation Division Total: $108.40 Self Insurance Department Total: $308,195.14 Self -Insurance Fund Fund Total: $308,195.14 F-32 Page 24 • Date 3/12/2010 • "bJ'TM4 City of Port Angeles City Council Expenditure Report From: 212012010 To: 31512010 Vendor Description Account Number Invoice Amount AWC EMPLOYEE BENEFITS TRUST Retiree Premiums 602-6221-517.46-35 5,037.06 BRAUN, GARY Reimb Medicare -February 602-6221-517.46-35 96.50 CAMPBELL, MALCOLM D Reimb Medicare -February 602-6221-517.46-35 96.50 Disability Board -February 602-6221-517.46-35 2,329.99 DOYLE, JERRY L Reimb Medicare -February 602-6221-517.46-35 96.50 Disability Board -February 602-6221-517.46-35 5,685.00 RYAN, ED Reimb Medicare -February 602-6221-517.46-35 96.50 Fireman's Pension Fireman's Pension Division Total: $13,438.05 Fireman's Pension Department Total: $13,438.05 Firemen's Pension Fund Total: $13,438.05 PA DOWNTOWN ASSN JAN 2010 DECAL SALES 650-0000-231.91-00 443.32 JAN 2010 PBIA RECEIPTS 650-0000-231.92-00 6,056.18 JAN 2010 DUPAR/FIRST STRE 650-0000-231.93-00 1,87200 Division Total: $8,371.50 Department Total: $8,371.50 Off Street Parking Fund Fund Total: $8,371.50 AMSAN OLYMPIC SUPPLY Paint 652-8630-575.31-01 55.28 AT&T BUSINESS SERVICE COMMUNICATIONS/MEDIA SERV 652-8630-575 42-10 0.53 DIGITAL IMAGING SOLUTIONS INC FEB COPY COSTS 652-8630-575.45-31 18.69 OLYMPIC STATIONERS INC Cards 652-8630-575.31-01 18.83 QWEST 2-14 A/C 3604570831558B 652-8630-575.42-10 0.34 2-14 A/C 3604571535571 B 652-8630-575 42-10 0.51 02-14 a/c 3604573532775B 652-8630-575.42-10 40.79 2-14 A/C 3604570968343B 652-8630-575.42-10 0.68 COMMUNICATIONS/MEDIA SERV 652-8630-575.42-10 2 16 02-23 a/c 206T418577331 B 652-8630-575.42-10 57.46 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $195.27 Esther Webster/Fine Arts Department Total. $195.27 Esther Webster Fund Fund Total: $195.27 AFLAC SUPP INSURANCE 920-0000-231.53-30 886.54 ASSOCIATION OF WASHINGTON CITIES SUPP LIFE INS 920-0000-231 53-30 548.60 EMPLOYEES ASSOCIATION P/R Deductions pe 2-21 920-0000-231.55-30 40800 EMPLOYMENT SECURITY DEPT P/R Deductions pe 2-21 920-0000-231.56-30 170.25 LEOFF P/R Deductions pe 2-7 920-0000-231.51-21 22,940.57 P/R Deductions 920-0000-231.51-21 21.80 P/R Deductions pe 2-21 920-0000-231.51-21 23,176.03 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 2-21 920-0000-231.56-20 1,181 32 P/R Deductions pe 2-21 920-0000-231.56-20 169.85 PERS P/R Deductions pe 2-7 920-0000-231.51-10 1,695.24 P/R Deductions pe 2-21 920-0000-231.51-10 1,646.82 P/R Deductions pe 2-7 920-0000-231.51-11 8,418.62 P/R Deductions pe 2-21 920-0000-231 51-11 �,47�37 Page 25 Vendor PERS TEAMSTERS LOCAL 589 UNITED WAY (PAYROLL) VOLUNTEER FIRE ASSOCIATION WSCFF/EMPLOYEE BENEFIT TRUST Totals for check period Date 3/12/2010 City of Port Angeles City Council Expenditure Report From: 212012010 To: 31512010 • Description P/R Deductions pe 2-7 P/R Deductions P/R Deductions pe 2-21 P/R Deductions pe 2-21 P/R Deductions pe 2-21 P/R Deductions pe 2-21 P/R Deductions pe 2-21 Payroll Clearing Account Number 920-0000-231.51-12 920-0000-231.51-12 920-0000-231.51-12 920-0000-231.54-10 920-0000-231.56-10 920-0000-231.55-20 920-0000-231.53-20 Division Total: Department Total: Fund Total., From: 2/20/2010 To: 3/5/2010 Invoice Amount 31,156.62 1,340.86 31,937.12 3,382.00 527.27 42.00 1,500.00 $139,628.88 $139,628.88 $139,628.88 $3,007,268.72 F-34 Page 26 • • • DATE: March 16, 2010 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works and Utilities SUBJECT: Laurel Substation Structure, Project CL05-2007 — Award Contract Summary: This project is to replace the 69kV deadend structure at Laurel Substation, and perform certain maintenance tasks while the substation is de -energized. Recommendation: Award and authorize the Mayor to sign a contract with Michels Corp. of Tumwater, WA in the amount of $118,357.74, including tax, for the Laurel Substation structure replacement. Background/Analysis: The structure supporting the 69kV transmission line supplying Laurel Substation was built in 1979 of tubular Corten steel. This type of steel is intended to develop a layer of oxide (rust) that seals itself and then does not degrade further. This structure has never • sealed properly and has continued to rust. It has lost structural integrity and needs to be replaced. This contract will also accomplish needed substation maintenance, including painting the substation transformer and switchgear, replacing the security fence with one meeting current safety codes, and replacing two deteriorated wood poles on the 69kV transmission line. An Advertisement for Bids was sent to all electric distribution contractors on the City's Small Works Roster. Five bids were received and opened on March 5, 2010. The lowest responsible bid was from Michels Corp. The bids are summarized in the following table, and include sales tax: Contractor Bid Michels orporation, Tumwater, WA 118,357.74 Olympic Electric, Inc., Port Angeles, WA 120,611.26 DJ's Electrical, Inc., Brush Prairie, WA 121,993.36 City Electric, Inc., Snohomish, WA 136,200.55 Potelco, Inc., Sumner, WA 160,717.09 Engineer's Estimate $ 140,000.00 Funding for structure replacement was identified in the Electric Utility budget in the amount of $90,000. The balance of the funding is available in the 2010 Light Operations maintenance • budget. It is recommended that the City Council award and authorize the Mayor to sign a contract with Michels Corp. of Tumwater, WA in the amount of $118,357.74, including tax, for the Laurel Substation structure replacement. N•\CCOUNCIL\FINAL\Laurel Substation Structure, Protect CL05-2007, Award Contract.doc F — 35 NGELES DATE: March 16, 2010 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: Cable Restoration Phase II, Project CL02-2009 - Award Contract Summary: This project will treat old and deteriorating underground cables with a preservative warranted to extend the expected cable life by at least 20 years. Bids were solicited from the only two companies that provide this service. Only one company responded with a bid. Their price was $92,183.90. Recommendation: Award and authorize the Mayor to sign a contract with Novinium Inc., for Project CL02-2009, in the amount of $92,183.90, including tax. Background/Analysis: Underground cable installed in the 1970's was projected to have a 30 -year life expectancy. Much of the cable in the City system is over 35 years old, and has experienced several failures. Typical of the 1970's, much of it is directly buried with no conduit. Replacement requires expensive trenching through pavement and landscaping. The Phase II work under this project will treat cable in several subdivisions around Seamount Drive and Seabreeze Place that are of this vintage. Such cables could fail at any time and cause extended outages. Two companies, UtilX and Novinium, offer an injection process for rejuvenating existing cables. An insulating fluid is injected at the cable ends. The fluid fills the cracks that develop in old insulation. The process extends the life of the cables at less than one-fourth the cost of actual replacement. The UtilX process is warranted for 20 years. The Novinium process is newer and warranted for 40 years. Both have previously been used successfully in Port Angeles, and bids were solicited from both. Last year Novinium was the low bidder by 15%. UtilX declined to submit a bid this year. The bidding information is summarized in the following table: Contractor Bid Amount, including tax UtilX Corporation, Kent, WA (No Bid Novinium Inc., Kent, WA $92,183.90 Engineer's Estimate $100,000 N \CCOUNCIL\FINAL\Cable Restoration Phase II, Project CL02-2009, Award Contract doe F — 36 • • • March 16, 2010 City Council Re Cable Restoration -Phase II Page 2 • Final costs are based on the actual footage of cable treated as measured during the treatment process. These lengths may be more or less than the estimated lengths depending on how cable was routed. The 2010 Electric Utility budget includes $100,000 for cable treatment. • It is recommended that the City Council award and authorize the Mayor to sign a contract with Novinium Inc., for Project CL02-2009, in the amount of $92,183.90, including tax. F-37 CITY OF SRT NGELES WAS H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: March 16, 2010 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works and Utilities SUBJECT: Final Acceptance for System Protection Contract, Project No.CL 01-2007 Summary: The Contractor, City Electric, has completed the installation of fused disconnects at specified locations on the electric distribution system throughout the City. The final invoice has been received and the total cost of the contract was $56,619.98. The work has been inspected and accepted as complete. Recommendation: Accept the project as completed by City Electric, Inc., dba City Pacific Services, and authorize release of the retainage in the amount of $2,611.62 upon receipt of required clearances. Background/Analysis: City Electric, Inc., Snohomish, WA has completed the installation of fused disconnects throughout the electric distribution system to improve system protection and help minimize outages project that was awarded by Council on October 6, 2009. The amount contracted on Project CL 01-2007 was $52,232.45 plus sales tax of $4,387.53, for a final amount of $56,619.98. There were no change orders. Original Contract Amount Change Orders (0) Adjusted Contract Final Cost Project Cost Variance $56,619.98 0 None $56,619.98 (0.0%) It is recommended that Council accept the project as completed by City Electric, Inc., dba City Pacific Services, and authorize release of the retainage in the amount of $2,611.62 upon receipt of required clearances. F-38 • ., q=� ORT NGELES WASH I N G T O N, U.S.A. CITY COUNCIL MEMO DATE: March 16, 2010 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: Signal Upgrades, Project TR05-2007 - Award Contract Summary: Bids were opened for the 1St & Peabody and Front & Lincoln Signals on March 9, 2010. Three bids were received and Olympic Electric Co., Inc., of Port Angeles, was the lowest responsible bidder. Recommendation: Award and authorize the Mayor to sign a contract for Signal Upgrades, Project TR05-2007 to Olympic Electric Co., Inc., in the total amount of $128,772. Background/Analysis: This project is to upgrade the signal at 1s'& Peabody from span wire • installation to metal pole and mast arms. The work includes installation of metal poles with mast arms for the traffic signals and installing pedestrian signals. In addition, this project will replace the pole and mast arm for the signal at the NW corner of Front and Lincoln, and includes minor curb, gutter, and sidewalk replacement. • Design for this project was completed by the City's Engineering staff. The project was advertised February 21, 2010 following Washington State Department of Transportation review of the drawings and specifications. Bids were opened on March 9, and three bids were received. The result of the bid opening, corrected as needed in accordance with the specifications, is as follows: Contractor City Total Bid Olympic Electric Co. Inc. Port Angeles, WA $128,772 Totem Electric, Inc. Tacoma, WA $128,883 Signal Electric, Inc. Kent, WA $177,569 Engineer's Estimate $125,000 The City is exempt from sales tax on this transportation project. F-39 N \CCOUNCIL\FINAL\1st & Peabody and Front & Lincoln Signal Upgrade, Project TR05-2007, Award Contract doc March 16, 2010 City Council Re Signal Upgrades, Project TR05-2007 Page 2 The following table details the previously -approved funding plan for the project: Funding Source Funding Amount WSDOT Contribution $50,000 Funds Designated for Governmental Capital Project $85,000 TOTAL $135,000 It is recommended that City Council award and authorize the Mayor to sign a contract for Signal Upgrades, Project TR05-2007 to Olympic Electric Co., Inc., in the total amount of $128,772.00. F -40 N \CCOUNCIL\FINAL\l st & Peabody and Front & Lincoln Signal Upgrade, Project TR05-2007, Award Contract doe • • • • GELES Date: March 16, 2010 To: CITY COUNCIL From: Glenn A. Cutler, P.E., Director of Public Works & Utilities Subject: Amendment No. 1 to Consultant Agreement for Electrical Engineering Services Summary: North Sky Consulting provided professional services for design of a transmission line upgrade to Washington Substation. Staff has negotiated an additional scope of work and pricing to include design of upgrades to F -Street Substation Feeder 1202. Recommendation: Authorize the Mayor to amend the consulting services agreement with North Sky Consulting to design upgrades to F -Street Feeder 1202, increasing the agreement by $17,000, for a total agreement amount of $46,830. • Background/Analysis: In 2009, consultant proposals were solicited for electrical design services for both a transmission line upgrade at Washington Substation (CL06-2007) and a distribution line upgrade on F -Street feeder 1202 (CLO 1-2009). Both are approved capital projects. North Sky Engineering was the design firm selected. The initial contract with North Sky for CL06-2007 was in the amount of $29,830, awarded by Council on October 26, 2009. It was planned at that time to award North Sky the F -Street feeder project when and if it was approved for 2010. E Design for the transmission line upgrade, project CL06-2007, is complete. North Sky Consulting provided high quality professional services and their fee was below the budgeted amount. Staff has negotiated with North Sky Consulting an additional scope of work and pricing for designing the upgrades to F -Street Feeder 1202, project CLO 1-2009, scheduled for this year to increase feeder reliability to the new water treatment plants. This project is fully funded in the 2010 Electric Utility Budget. It is recommended that the City Council authorize the Mayor to amend the consulting services agreement with North Sky Consulting to design upgrades to F -Street Feeder 1202, increasing the agreement by $17,000, for a total agreement amount of $46,830. F-41 N:\CCOUNCIL,\FINAL\Amendment No. l to Consultant Agreement for Electrical Engineering Services.doc RTANGELES WASH I N G T O N, U.S.A. CITY COUNCIL MEMO DATE: MARCH 16, 2010 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: CITY COUNCIL COMMITTEE ASSIGNMENTS Summary: There has been a request from Councilmembers to change committee assignments for the Human Services Committee and the Feiro Marine Life Center Board. Recommendation: Approve the attached City Council committee assignments with the understanding that adjustments can be made during the course of the year as needed. Background / Analysis: City Councilmembers Kidd, Mania, and Collins have requested the following changes in Council Committee assignments. 1. Replace Councilmember Kidd with Councilmember Mania as representative to the Human Services Committee. 2. Replace Councilmember Mania with Councilmember Collins as representative to the Feiro Marine Life Center Board. F -42 • is is March 16, 2010 CITY COUNCIL COMMITTEE ASSIGNMENTS Indicates alternate needed Members Di Guillo Kidd Perry Nelson Downie Mania Collins Budget get I Fin"ancd"=':Meets"as-,ne6ded X" X Alt Human Services / United Way - Scheduled by Alt x United Way Lodging Talc Advisory ,-Meets as needed 1 -x, Real Estate - Meets Monday between 1 st & 3rd .. ...... ..... Tuesday of each month. 4 00 p rn City Hall 3 x x x Utility Advisory., CbMitnitt6e -"Meets 2rid Tuesday ',Ha111, 3* X x Alt of each month at3pmlh:Gi Solid Waste - Meets 3rd Thursday of odd months Alt x 3 PA Senior Center Clallarh Transit- Meets 3rd Monday of each, month at 1,-30,pm. Rotating -location5, 2*- Alf 1z x x PRTPO - Meets 2nd Friday every other month, 1* Alt x 10arn, location varies I : , " ' ' City I PUD -Meets as needed ""- "I , ' X Law and Justice - Meets as needed Alt x Community And Econ Qev. - Meets as needed 3 x x x Health & Safety - Meets as needed 3 x x x PkForwar&- Meets 2hd Thursda''y of month,,7.30 'am 2* X "X Alt City Hall' Economic Development Council Third Thursday of month, 11 am to 1 pm / Lincoln Center, 1* x x Rm 208 Felro Mairine'Life Cent&Z'- M6etinigp to be 'determined 1 a x x Park Facilities - Meets 2nd Weds of month @ 4 30 pm Vern Burton 3* x x Alt x Fire ,Ad,Hoc �- As needed 2 X William Shore Memorial Pool District - Second Monday of month at Clallarn Commissioners Board 2 x x Room Disability. Board -,Meets 3rd'W6ds of month at., Fireman's Pension Board - Meets once a year Mayor x Vol. Fireman's Pension'Bo'ird - M6ets'blnc'e' a Mayor x x year F -43 March 16, 2010 CITY COUNCIL COMMITTEE ASSIGNMENTS * Indicates alternate needed Members Di Guilio Kidd Perry Nelson Downie Mania Collins Lauridsen Trust - Meets 4th Thurs of month at 2pm Mayor X Peninsula• Debelopment Assoc = Twice"a year 1* Port Angeles Chamber - Second Friday of month, 12 noon, location varies 1* X Alt MultiCulturalAlliance.= Meets,as,determined,,by group, X X Legislative Liaison 1 X Olympic Region Clean Air Agency - Meets'2nd Weds of,month a 10am'iri ,OI m is f' :. R City Wellness Committee - As needed 1 X Ma oes Meeting -. At direction of Mayor Mayor ' X F - 44 • • • VGELES DATE: March 16, 2010 TO: CITY COUNCIL FROM: NATHAN WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: CLALLAM COUNTY ECONOMIC DEVELOPMENT COUNCIL CONTRACT 2010 EXHIBIT A AMENDMENT Summary: In support of the 2010 Economic Development Summit staff is requesting an $8,000 amendment to Exhibit A of the City contract with the Clallam County Economic Development Council. Recommendation: Adopt the Amended 2010 Exhibit A in accordance with the contract and authorize the City Manager to sign the amended exhibit. Background / Analysis: The City of Port Angeles has a contract with the Clallam County Economic Development Council (EDC) for services to be provided through December 31, 2012. Each year in conjunction with the City budget process, Exhibit A of the EDC contract is adopted establishing the dollar amount and deliverables to be produced for the year. In January, the City Council held a retreat during which the need for an Economic Development Summit was established. Subsequent discussions with City Council and the EDC board have identified that the Economic Development Summit should take a County -wide approach in arriving at a local economic development strategy. Other EDC contract partners including Clallam County and the Port of Port Angeles have come forward to help fund the Summit. Staff is requesting that Council amend Exhibit A to include an additional $8,000 to enable the EDC to hire a consultant to facilitate this important event. Additional deliverables are incorporated as items 4 and 5 in Exhibit A. Staff recommends that Council adopt the 2010 Exhibit A as amended. Attachment A 2010 Amended Exhibit A F -45 • Exhibit A for 2010 Amended 1. Performance measures for reporting on in each monthly/quarterly/annual report from January 1, 2010 to December 31, 2010: a. Describe the results of the EDC's efforts to support City and County wide economic development strategies. Please be specific. b. Advise City on investments and infrastructure needed for the long-term economic growth of the City as part of the above strategy this month/quarter/year. (Give special emphasis to those directly related to the Port Angeles area). C. Identify new businesses/business people recruited to be EDC members this past month/quarter/year (again, give special emphasis to those directly related to Port Angeles), along with the following information: i. Key personnel and contact information ii. Business sector iii. How you will engage them in furthering the County's economic development strategies. d. Report knowledge of business activity such as: new business startups and expansions in/near Port Angeles, along with the following information: i. Key personnel and contact information ii. Business sector • iii. Number of new jobs iv. Reason they chose Port Angeles V. If available why did they not choose Port Angeles vi. How might they be further engaged in community involvement? e. The Executive Director of the EDC shall hold monthly meetings with the City's Director of Community and Economic Development for information sharing purposes. 2. Quarterly reports will include the quarterly financials for the EDC. Reports shall reflect how the EDC is increasing corporate sponsorship and investment in the EDC while reducing reliance on public agency funding. As compensation for performance of the deliverables as described above in items 1 and 2 the City shall pay for the calendar year of 2010 the sum of $15,000 to be paid upon completion of deliverables not later than December 31, 2010 4. Not later than , 2010, EDC shall enter a contract for professional services to undertake an economic development summit (the Summit). At a minimum, this work shall include: a public workshop, stakeholder interviews, development of a program for the summit and conduct the economic development summit. -1- F -46 • C The goal of the Summit is to develop recommendations for key implementable measures in an action plan for the community. Following the summit, EDC will compile a final report and recommendations no later than June 30, 2010. 5 As compensation for performance of the deliverables as described above in item 4 the City shall pay the sum of $8,000 to be paid upon completion of the work described in item 4. Clallam County Economic City of Port Angeles Development Council Executive Director City Manager Date: Is • -2- Date: F -47 NGELES DATE: MARCH 16, 2010 TO: CITY COUNCIL FROM: YVONNE ZIOMKOWSKI, FINANCE DIRECTOR SUBJECT: POLICIES & PROCEDURES FOR USE OF CORPORATE PURCHASING CARDS Summary: The City is obtaining Purchasing cards through the Washington State Contract, which will be used by certain employees. It is recommended that Policies and Procedures be adopted to ensure internal controls are in place prior to distribution and use of the cards. Recommendation: Staff recommends the Council pass the Resolution adopting the Policies and Procedures related to purchasing/credit cards. • Background / Analysis: In 1998, the Finance Director discovered the City qualified for • individual credit cards from J P Morgan Chase through the State contract. The initial purpose for obtaining the cards was to aid in making travel arrangements and decrease the number of Advance Travel checks written. Use of the cards quickly expanded to include making purchases of all types and the number of employees designated to have a credit card increased. In 2009, J P Morgan Chase lost the bid for the State contract and the City's credit cards expired as of October 31, 2009. The new contract was awarded to US Bank and the City began the process of obtaining new credit cards through that agency. With the increase in both the number of cards issued and the types of items that may be purchased with the cards, staff felt it was necessary to adopt Policies and Procedures to ensure that internal controls are safely in place prior to distribution and use of the new purchasing/credit cards. A copy of the Policies and Procedures and the Resolution adopting them is attached. Staff recommends the Council pass the Resolution adopting the Policies and Procedures for use of City Purchasing/Credit Cards. 0 IBM • CITY OF PORT ANGELES CORPORATE PURCHASING CARD POLICIES AND PROCEDURES PURPOSE: The purpose of the City's purchase/credit card policy is to ensure compliance with all appropriate government purchasing rules, regulations, and guidelines and to require and ensure accountability by the cardholder. POLICY: EMPLOYEE/COUNCIL ELIGIBILITY In conjunction with the Port Angeles Municipal Code (PANIC), Section 3.05.130, purchasing cards will be distributed to only those City officials and regular full-time employees with job responsibilities that would be facilitated by use of a purchasing card and the card use would be beneficial to the City. This includes City Council, City Manager, Department Heads, Division Managers and other officials and regular, full-time employees as approved by the City Manager. Each Department Head may make recommendations as to which full-time employees under his/her supervision may be issued a purchasing card. PURCHASE/CREDIT CARD LIMITS Per PANIC, the Finance Department shall set credit limits on each card issued, however the credit limit shall not exceed $2,500 without written approval of the City Manager. It shall be at the discretion of the Finance Director to approve the per transaction limit, provided that the limit • is consistent with the City's Purchasing Policy. • RANDOM AUDITS Cardholders are subject to random audits of expenses and record keeping by the Finance Department. Any purchases made that do not comply with either this Policy or the Purchasing Policy shall be reported to the Finance Director, the Department Head and the City Manager. Discovery of violation(s) of this policy may result in loss of card privileges and/or other disciplinary steps, as appropriate. For all out of town travel, a copy of the completed Travel report for cross-reference to the credit card monthly statement is necessary. TRANSACTIONS NOT PERMITTED The following transactions are not permitted, and shall be considered a violation of this policy: a) Splitting of total purchase cost, singly or between Cardholders to avoid transaction limits. b) Personal purchases. c) Non job related use. d) Cash advances, money orders, bank drafts etc. e) Hiring of temporary employees (i.e., Express Personnel, etc.). f) Specific merchant category exclusions (i.e., alcoholic beverages, tobacco products, etc.) g) Purchases involving maintenance contracts, long term agreements, rentals or leasing of equipment, except for short term vehicle rentals required for travel purposes for conference, training or meetings or Public Works equipment rentals. F -49 CARDHOLDER RESPONSIBILITIES • Each cardholder shall recognize and accept the following responsibilities upon receipt of a City of Port Angeles purchase/credit card: a) The cardholder may not allow the card -to be used by any other individual without the written authorization of the Finance Director. b) Use the Corporate purchase/credit card in accordance with this Policy and the City's Purchasing Policy. c) Ensure purchases are made in accordance with their signing authority, area of responsibility and departmental budget. d) Ensure proper coding of expenditures. e) Notify the Finance Department and its Director if there are problems with the credit card, if the card is lost or stolen, or if any other situation occurs that would require notification to the Finance Department and Director. If the card is lost or stolen, you are required to immediately contact: 1) the banking institution directly, 2) the Finance Director, and 3) your Department Head. f) Log any item in dispute with the Financial Institution as soon as possible. g) The credit card shall not impact the cardholder's personal credit references. This is a City liability card, not a personal liability card. However, the cardholder does have the responsibility to use the card in an appropriate manner, and shall not knowingly post or otherwise make publicly available credit card data that could potentially result in fraud or unauthorized charges. h) Retain accurate records including transaction records and the accompanying detailed receipts at their workplace, and have available for audit at any time. After the Cardholder • reconciles the statement, the Cardholder will attach the receipts, sign the statement and, if applicable, bring it forward to have their Director or Supervisor review and sign the statement for approval of expenses. i) Cardholders are NOT to make direct payment on their account for personal purchases made in error; payment is to be provided to Accounts Payable. DEPARTMENT HEAD RESPONSIBILITY Each Department Head shall recognize and accept the following responsibilities upon approving issuance of a City of Port Angeles purchase/credit card within their department: a) Provide a written or electronic request, authorizing the Finance Director to obtain a credit card, within the prescribed limits, for an employee. b) In consultation with the Human Resources Manager, exercise discipline in cases where a Cardholder violates the provisions of this Policy. c) Immediately advise the Finance Department in those cases where abuse or irregularities are known or suspected. d) Report a lost or stolen credit card to the financial institution, and notify the Finance Department, as well as document the incident. Initiate a request for a replacement card. e) Review and reconcile the amounts expensed under the purchase/credit card to the appropriate account and identify any unusual transactions. f) Be responsible for, or appoint staff member(s) to act as the Card Coordinator to monitor and control the use of all corporate credit cards for their Department. g) Advise the Finance Director when an employee is terminated or no longer requires a C F-50 • purchase/credit card. h) Ensure all purchases are made in accordance with available departmental budget and individuals are operating within authority. i) Follow up with the appropriate employee and respond to the Finance Director as required on any items chosen for random audit testing. INTERNAL AUDIT RESPONSIBILITY The Finance Director shall: a) Act immediately upon receipt of advice that abuse or irregularities are known or suspected. b) Maintain records of all Cardholders. c) Where required, follow up on the notification to the Financial Institution of transaction errors/disputed charges, as well as outstanding items on a periodic basis. d) Ensure all card statements are reconciled by the appropriate employee, signed off and submitted on a timely basis. e) Perform audits to detect possible violations. The audit selection criteria would include, but not be limited to, meals over the total per diem allowance, air fare, splitting of purchases, miscellaneous/unusual/unique transactions, and random samples. f) Follow up with Directors as appropriate to investigate unusual transactions. g) Cancel a card when the Cardholder is terminated from employment or a Councilmember term ends. h) Follow up with the Financial Institution on lost/stolen cards to confirm the card is cancelled. • RECONCILIATION AND PAYMENT The purchase/credit card carries corporate, not individual liability. Invoices will be paid by the Accounts Payable Department. Employees/Councilmembers will not be allowed to pay the monthly statement using their own funds. It is required that all receipts for goods and services purchased be retained. If goods/services are purchased via phone, mail or online, the cardholder must ask the vendor to include the receipt with the goods when the product is shipped. This receipt is the only original documentation specifying whether or not tax has been paid against the purchase. As the City is not exempt from paying sales tax, this information is necessary to ensure that use tax is applied and paid through Accounts Payable. Process of reconciliation: a) Each cardholder will receive a statement identifying each transaction made against that card during the billing cycle. Statements will be received by the Finance Department and distributed to cardholders immediately upon receipt. Statements must be reconciled by the cardholder against receipts for accuracy. b) Forward your reconciled statement to the Finance Department for processing. All statements must be reconciled and returned to the Finance Department no later than 5 working days prior to the due date of payment on your statement. Failure of the cardholder to reconcile and return their statement within the allotted time causing the payment to be submitted late may result in the termination of card privileges. • F-51 c) All receipts will be maintained / stored by the Finance Department for audit purposes. • d) Although payment of the invoice will be made by Accounts Payable, activity may be audited at any time. DOCUMENTATION REQUIRED All records shall be maintained at the Cardholder's work location until such time as they are reconciled and attached to the monthly card statement, and submitted for review as a complete package. Records must include complete copies of purchase information, receipts, and transaction verification slips. At no time shall the City approve payment of credit card invoices without adequate documentation. DISPUTED CHARGES, RETURNS AND ASSISTANCE In the event of disputed charges, the cardholder should adhere to the following procedure: a) If there are questions regarding charges on the account, the cardholder should contact the appropriate financial institution directly. b) In the event there are returns, the Cardholder must check to ensure credit notices are issued by the vendor, and attach the credit slip to the statement when reconciled. c) If a credit slip was not obtained, attach other documentation explaining the return. d) If credit does not appear by the second subsequent statement, the Cardholder must contact the financial institution directly. The Cardholder must also advise the Finance Department if there is a dispute. e) The Cardholder must ensure that all required steps to register a dispute are followed. Any charge to be disputed must be identified within 30 days of the statement date. f) The cardholder is responsible for the transactions identified on the statement. If an audit • is conducted on a cardholder's account, receipts must be produced and/or other proof that the transaction occurred. If an error is discovered, the cardholder is responsible to show that the error or dispute resolution process has been invoked. LOST OR STOLEN CARDS The card assigned is the property of the City of Port Angeles and should be secured as a personal credit card would be. If the card is lost or stolen, or if the number becomes the knowledge of someone else, the card holder must 1) notify the financial institution directly, 2) notify the Finance Director and 3) notify the respective Department Director immediately. Once a card is reported lost or stolen, the card will no longer be accepted at any vendor. Prompt action in these circumstances can reduce the City's liability for fraudulent charges. • F-52 • RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, establishing city credit cards policies and procedures. BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. The City Council hereby approves and adopts the policies and procedures establishing rules for the use of credit cards by City employees attached hereto as Exhibit A and incorporated herein by reference. Section 2. This resolution shall become effective immediately upon its passage and approval by law. PASSED by the City Council of the City of Port Angeles at a regular meeting of said • Council held on the day of , 2010. MAYOR ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney G \LEGAL\ORDINANCES&RESOLUTIONS\RESOLUTIONS 2010\6 - Credit Card Policy Resolution 03 08 10 wpd • F-53 • 0 SORT NGELES WASH ING TO N, CITY COUNCIL MEMO DATE: March 16, 2010 TO: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: LINCOLN STREET BANNER PROGRAM — ORDINANCE AMENDING TITLE 8 OF THE PORT ANGELES MUNICIPAL CODE Summary: In conjunction with the Lincoln Street Banner Program staff is requesting Council conduct the second reading of an ordinance to amend Title 8 of the Port Angeles Municipal Code. Recommendation: Staff recommends that Council adopt the attached ordinance amending Title 8 of the Port Angeles Municipal Code. Background / Analysis: On March 2, 2010 City Council adopted the Lincoln Street Banner Program Policy and conducted the first reading of the attached ordinance amending Title 8 of the Port Angeles Municipal Code. At a Council meeting held on January 5, 2010, Councilmember Kidd, Chair of the Port Angeles Forward Committee presented the item to City Council and Council requested that staff prepare the necessary policy and code changes to facilitate the program. This request followed a recommendation by the City's Port Angeles Forward Committee. An existing Port Angeles Municipal Code restriction presently limits the ability to proceed with the program. The restriction is related to use of City Streetlight Poles. Staff recommends that Council conduct the 2nd Reading and adopt the attached ordinance amending Title 8 of the Port Angeles Municipal Code. Attachment A Ordinance Amending Title 8 of the PANIC G-1 ORDINANCE NO. • AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 8.30 of the Port Angeles Municipal Code relating to Nuisances. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 3229, as amended, and Chapter 8.30.045 of the Port Angeles Municipal Code relating to specific nuisances are hereby amended by amending Subsection (N)(2), Nuisances Specifically Defined, as follows: N. Unauthorized Signs. 1. All unauthorized signs, signals, markings or devices that are displayed to . resemble an official traffic control device. 2. Any sign, poster or other advertising matter of any nature placed upon a light, telephone or other poles, trees, sidewalks, streets, signs, traffic signs or other traffic -control devices or other structures or places within streets, alleys or other public places or rights of way- unless such sign has been authorized by City issued permit, is consistent with City policy, and is otherwise permitted by Title 14 of the Port Angeles Municipal Code. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. -1- G-2 • Section 4 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take • C1 effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of March, 2010. ATTEST: Janessa Hurd, City Clerk PUBLISHED: March 2010 By Summary MAYOR APPROVED AS TO FORM: William E. Bloor, City Attorney G \LEGAL\ORDINANCES&RESOLUTIONS\ORDINANCES 2010\6 -Pole -Banner Chapter 8 30 045 02 18 70 wpd (February24, 2010) -2- G-3 C • NGELES DATE: MARCH 16, 2010 TO: CITY COUNCIL FROM: YVONNE ZIOMKOWSKI, FINANCE DIRECTOR SUBJECT: REIMBURSEMENT RESOLUTION FOR CAPITAL PROJECT FINANCING Summary: The City intends to issue bonds in 2010 and 2011 to cover the cost of projects related to utility improvements. The bond financing will occur later in 2010 and 2011. Some expenses, such as design costs, will be paid prior to the issuance of the bond. To assure the reimbursement for these costs from the bond proceeds, it is necessary to adopt a resolution authorizing the reimbursement. Recommendation: Pass the Resolution authorizing reimbursement from bond proceeds to the Water, Wastewater, Electric, and Stormwater Funds for expenditures made prior to the issuance of the bonds. Background / Analysis: On June 16, 2009, the Council approved the Capital Facilities Plan for the years 2009-2015. Some of the projects are included in the 2010 Budget. The plan for financing utility improvements includes the issuance of bonds. Usually, the bonds would be issued first. However, it is beneficial to complete the design stage and ensure more accurate estimates of costs and construction schedule before proceeding with the bond issuance. Money for those costs will be advanced from the reserves. By adopting the attached resolution, we assure reimbursement of those funds when the bonds are issued. This issue was brought before the Utility Advisory Committee at its meeting of March 9, 2010, which forwarded a favorable recommendation to the City Council on this issue. Attached is a copy of the Resolution authorizing reimbursement from bond proceeds, as well as a list of projects which will be considered for financing by the bonds. Staff recommends the Council pass the Resolution. H-1 RESOLUTION NO. • A RESOLUTION of the City Council of the City of Port Angeles, Washington, declaring its intent to reimburse certain expenditures with proceeds of tax-exempt debt to be incurred by the City. WHEREAS, the City Council of the City of Port Angeles, Washington (the "City"), wishes to declare, on behalf of the City, the City's official intent to reimburse certain expenditures with proceeds of tax-exempt debt to be incurred by the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. The City has appropriated, and reasonably expects to appropriate, funds from the Electric, Water, Wastewater, and Stormwater Funds to pay costs of utility improvements within the City. The list of those projects is attached hereto as Exhibit "A". Section 2. The City reasonably expects to reimburse the Electric, Water, • Wastewater, and Stormwater Funds for such expenditures from the proceeds of tax-exempt debt to be incurred by the City (the "Reimbursement Bonds"). Section 3. This resolution shall become effective immediately upon its passage and approval by law. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of ATTEST: Janessa Hurd, City Clerk 2010. MAYOR APPROVED AS TO FORM: • William E. Bloor, City Attorney H _ 2 G \LEGAL\ORDINANCES&RESOLUTIONS\RESOLUTIONS 2010\5 - ReimburseTaxExemptExpenditures 03 01 10 wpd 2010 Budget CIP Project Financing Exhibit "A" Funds Needed ilit CIP Project Amount Financed Earliest Latest CL01-2010 *Advanced Metering Infrastructurefl Include 4X for future? Street Lighting Replacement Electric CL03-2008 $ 2,777,000 Jul -10 Sep -1 0 Include 4X for future? *Advanced Metering Infrastructure Concrete Cylinder Pipe Replacement Water WT01-2008 1,113,000 Jul -10 Sep -1 0 Transfer Morse Creek Waterlines to PUD *Advanced Metering Infrastructure Water Wastewater WT01-2008 1,113,000 Jul -10 Sep -1 0 McDougal Subzone Improvements *Design for Phase 11 & III Transmission Line Water Water WT01-2006 & WT02-2005 575,000 Mar -10 Jul -10 **Combined Sewer Overflow Phase *Design for McDougal Subzone Wastewater Water Improvements 40,000 Mar -10 Oct -10 **Digester Mixing Improvements Additional Design for CSO Phase I Wastewater Wastewater WW08-2008 700,000 Dec -10 **Plant Dewatering Improvements *Septage Receiving Station Wastewater Wastewater WW02-2008 102,500 Jun -10 Dec -10 2nd Yr.of Septage Receiving Station *Design & 1 st yr. of Construction for 4th Wastewater Stormwater iStreet Stormwater Improvements 325,000 1 Mar -10 Jul -10 *Use cash reserves to be replenished by bond proceeds $ 6,745,500 2011 CIP Project Financing **Similar project timing • EMMIT "N' H-3 Utility Pole Replacement (200 poleslyear) Electric CL01-2010 $ 1,000,000 Include 4X for future? Street Lighting Replacement ctric CL05-2009 300,000 Include 4X for future? Concrete Cylinder Pipe Replacement Water WT02-2009 1,430,000 Include 4X for future? Transfer Morse Creek Waterlines to PUD Water WT03-2009 400,000 McDougal Subzone Improvements Water WT04-2007 460,000 **Combined Sewer Overflow Phase Wastewater WW08-2008 4,945,000 **Digester Mixing Improvements Wastewater WW05-2008 300,000 **Plant Dewatering Improvements Wastewater WW02-2005 1,000,000 2nd Yr.of Septage Receiving Station Wastewater WW02-2008 494,500 Jan -11 Jan -11 Sewer Trestle at Francis & 8th Wastewater WW05-2009 400,000 2nd year of Construction of 4th Street Stormwater iStormwater Improvements 475,000 1 Jan -11 Jan -11 **Similar project timing • EMMIT "N' H-3 • • • NGELES DATE: March 16, 2010 To: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: Nippon Paper Industries USA Co. Supplement to Settlement Agreement Summary: The City and Nippon Paper Industries USA Co. entered into a Settlement Agreement related to the Bonneville Power Administration Residential Exchange Program. The proposed Supplement to Settlement Agreement is related to City payment of the associated State utility taxes to Nippon Paper Industries USA Co. Recommendation: Authorize the Mayor to sign a Supplement to Settlement Agreement with Nippon Paper Industries USA Co., and authorize the City Manager to make minor modifications to the agreement, if necessary. Background/Analysis: On June 25, 2008, the City and Nippon Paper Industries USA Co. (NPI) entered into a Settlement Agreement. The Settlement Agreement was related to a Standstill and Interim Relief Payment Agreement between the City and the Bonneville Power Administration (BPA) in reference to the Residential Exchange Program (see attachment for more information). The Settlement Agreement created an obligation of the City to reimburse NPI if the City receives a refund of its State utility taxes. Although the City has not received a refund of State utility taxes, it did receive an $83,836.47 credit. However, the tax credit is subject to audit for a four year period and until then the State can deny the credit to the City. The attached Supplement to Settlement Agreement was negotiated with NPI, which includes a discounted present value of the tax credit and repayment to the City if the State later reclaims or disallows the City from retaining the tax credit during the next four years. On March 9, 2010, the Utility Advisory Committee forwarded a favorable recommendation to City Council to authorize the Mayor to sign a Supplement to Settlement Agreement with Nippon Paper Industries USA Co., and authorize the City Manager to make minor modifications to the agreement, if necessary. Attachment: Supplement to Settlement Agreement Residential Exchange Program Fact Sheet N \CCOUNCILTINAL\Nippon Supplement to Settlement Agreement doc SUPPLEMENT TO • SETTLEMENT AGREEMENT BETWEEN CITY OF PORT ANGELES AND NIPPON PAPER INDUSTRIES USA CO., LTD. THIS SUPPLEMENTAL AGREEMENT is made effective this 2"d day of March, 2090, by and between the City of Port Angeles, a municipal corporation of the State of Washington, hereinafter referred to as "City", and Nippon Paper Industries USA Co., Ltd., a Washington corporation, hereinafter referred to as "Nippon." In consideration of the benefits to be derived by this agreement, the parties recite, covenant, and agree as follow: Recitals: a. The City and Nippon entered into an Settlement Agreement an June 25, 2008. Among other things, the Settlement Agreement, in Section 5.3, authorized the parties to enter into Supplemental Agreements as appropriate to carry out the purpose and intent of the Settlement Agreement. b. Section 2.3 of the Settlement Agreement creates a conditional obligation on the City to reimburse Nippon if the City receives a refund of State utility taxes. C. The City did not receive a refund of State utility taxes, but it did receive a conditional credit for State utility taxes. The amount of the credit is $83,836.49 ("the Tax Credit"). The Tax Credit is subject to audit through December 31, 2013. In the event of an audit, the State could deny the Tax Credit in its entirety or limit the amount of it. d. Nippon claims that under the Settlement Agreement the City should pay the Tax Credit to it now. e. It is in the best interests of the citizens of Port Angeles to resolve this claim, avoiding the casts associated with a contested dispute, saving potential interest costs to the City, and satisfying a conditional legal obligation of the City under the Settlement Agreement. 2. Agreement. In compromise of its claim, Nippon agrees to accept the discounted present value of the tax credit. Therefore, the City agrees to pay to Nippon i 4819-81604101.02 022610/0912/16682.00094 1 - 2 • the sum of $73,058.59, which is the discounted present value of the Tax Credit. Nippon agrees to -accept that amount as full and complete settlement, compromise, and satisfaction of the City's obligation under the Settlement Agreement on account of State utility taxes. Nippon releases the City from any and all claims it may have arising from, or related to, State utility taxes. 3. Hold Harmless. In the event that the State later determines that the City is not entitled to all or a part of the Tax Credit, Nippon agrees to indemnify, hold the City harmless, and repay to the City Nippon's proportionate share of any amount up to but not exceeding $73,058.59, which the State later may reclaim or disallow from the Tax Credit. 4. Full Force and Effect. Except as expressly set forth in this Supplement, the Settlement Agreement of June 25, 2008 between the parties shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the Parties, intending to be legally bound, have executed this Agreement on the date first written above. • CITY: THE CITY OF PORT ANGELES By: Name: Title: C NIPPON: ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bioor, City Attorney Nippon Paper Industries USA Co., Ltd., a Washington corporation Name: Title; �' ,tip �t-2 • / /tic r . �i �- 4819-8160-4101.02 022610/0912/16682 00094 2 1 - 3 B O N N E V I L L E P O W E R A D M I N I S T R A T 1 O N lhistory of B, DA S I-V Residential Exchange Program On tray 3, 2007, the U.S. Ninth Circuit Court of Appeals ruled on two lawsuits Haat have significant rmplicatzons_for the Bonneville PowerAdministra- tion's Residential Exchange Program (REP). In light of the Court's decision and the heightened interest it has created over the REP, BPA has pre- pared this history and background of the REP. The REP was established in Section S(c) of the Pacific Northwest Electric Power Planning and Conservation Act of 1980 (known commonly as the Northwest Power Act). The goal of the program has been to provide rate relief to Northwest residential and small -farm customers served by high-cost investor-owned utilities, as well as to residential and small farm customers served by high-cost rom its start, the Residential Exchange Program (REP) has been a source of nearly continuous controversy. Its roots go back to the 1970s when electricity rates between public and private utilities began to diverge sharply. Public preference was at the heart of the debate between public and private interests. Historically, private and public utility rates had been comparable. This changed after 1973 when, faced with likely energy shortages, BPA halted firm power sales to the region's investor-owned utilities. The rates of some IOUs then began to rise sharply. Oregon drafts DRPA legislation At that point, Oregon's Public Utility Commissioner awarded a 90 -day contract "to find a legal way to overturn ... the preference clause,' thus qualifying Oregon's private utility customers for the same June 2007 utilities with preference rights. At the same time, Congress intended to limit the financial exposure of public utilities to certain costs occurring under the Northwest Power Act In crafting Section (S), Congress directed that the benefits of the Federal Columbia River Power System (FCRPS) would be shared with those Northwest utilities whose average .system cost or ASC (average cost of resources) was high relative to BPA 's applicable Priority Firm Exchange rate. The benefits BPA provides through the program must be passed on to each utility's residential and small; farm customers and cannot be used for any other purpose, such as profifs or to subsidize other aspects ofa utility's business. electricity rates that public power customers enjoy." When it appeared preference could not be overturned legally, the state turned to an innovative solution. In 1977, the Oregon state legislature approved form- ing the entire state into a Domestic and Rural Power Authority (DRPA). which was to lay claim as a publicly owned utility to federal hydropower to benefit all of the state's citizens. DRPA was to be- come effective March 1, 1979, if no federal energy bill addressing the problem had been passed. The deadline later elapsed because, by that time, it appeared national legislation was imminent. Section 4 of the Bonneville Project Act of 1937 grants public bodies and cooperatives priority access to federal power This is known as the preference clause • • • • • In 1977, the Pacific Northwest Utilities Conference Committee (PNUCC), which includes both public and private utilities, presented draft legislation "for discussion purposes"' to the region's congressional delegation to address multiple issues precipitated by growing concern about power shortages. Fearing their right to first call on federal power would be curbed, Snohomish PUD and Seattle City Light broke ranks and opposed the draft. Snohomish introduced rival legislation aimed at protecting public preference. Public preference challenged As various proposals emerged. the fight over prefer- ence heated up. Washington Governor Dixie Lee Ray dubbed it "a regional civil war." Idaho threatened to follow Oregon's lead to create a domestic and rural power authority. The executive director of the Washington Public Utility District Association declared DRPA "nothing but a fagade to protect the profits of private power companies serving his [Oregon governor's] state." In February 1978, the governors of Oregon and Idaho declared BPA "must honor the commitments in acts of Congress that domestic and rural customers have first call on energy from the Federal dams that are even more basic than those of what BPA calls prefer- ence customers." BPA Administrator Sterling Munro strongly defended preference. His view was that the way to get cheap federal power to the three "have-nof'2 states was to increase the size of the resource pie, rather than do away with preference. Oregon Congressman Robert Duncan responded, "If the preference clause isn't changed, then we'll bust the sonofabitch in a lawsuit. The people of the Northwest, all of the people of the Northwest, are entitled to similar energy rates. and they should share the burden of those costs." By the late 1970s, a number of proposals were coalescing into what eventually would culminate in the Northwest Power Act. Any legislation would have to pass through the Senate Energy and Natural Resources Committee, headed by Senator Henry "Scoop" Jackson. Jackson, who was from Washington state, was an advocate of public power and not overly sympathetic to the public-private power rate disparity arguments. Eventually, however, he realized that, if the legislation was to have anv chance, it had to deal with the issue. Otherwise, the principle of preference would be at risk. DSI "subsidy" paves way forexchange A breakthrough came when the direct -service indus- tries, facing expiration of their contracts, agreed to pay significantly higher rates for a limited period in return for new 20 -year contracts. At the time "assured supply" was more important to them than price. Under this arrangement, public power would continue to get first call on federal power, but a "subsidy" from the DSIs (the higher rates the industries were willing to pay) would offset and lower IOU rates. This "money deal," which only covered five years, paved the way for an "exchange clause"' in the new legislation. The exchange provision allowed BPA to offer IOUs and certain public power entities that owned higher - cost generating facilities a quantity of power at BPA's standard rates equivalent to the total needs of those utilities' residential and small -faun customers. In exchange, BPA would accept from these utilities an equal quantity of power at their average system costs. No power needed to change hands; in reality, it was primarily a monetary paper transaction. Under the exchange, the utilities were required to pass on the benefits to their residential and small -farm customers in the form of lower rates. Section 7(c)(1) of the Act addressed the DSI provi- sion saying that DSI rates shall be established for the period prior to July 1, 1985, at a level sufficient to recover the costs of resources required to serve the DSIs' loads and "the net costs incurred by the Admin- istrator pursuant to Section 5(c) of this Act." Section 5(c)(1) stipulates the exchange of power with eligible utilities requesting such an exchange. 2 The "have-not states" refers to Oregon, Idaho and western Montana, which, unlike Washington, are served primarily by investor-owned utilities that do not have preference to BPA power 1 - 5 Not all the DSIs were happy with the arrangement. 1n August 1978, Reynolds Metals objected, saying the draft bill language placed too much of the burden of exchange costs on the DSIs. At the time, the alumi- num industry had a great deal of leverage as it was providing enormous benefits to the region in terms of wages, freight services and state and local taxes. The industry had provided about 30 percent of BPA's revenues. NW Power Act changes regional landscape After several stops and starts, the Northwest Power Act finally emerged and was signed into law in December 1980. The Act's exchange provision extended benefits of the federal system "at cost" to 2.5 million residential and small -farm consumers of IOUs and a handful of consumer -owned utilities that had relatively high ASCs. To win public power support while the Northwest Power Act was being developed, or at least to counter opposition, an amendment had been added in the form of a rate test to provide some cost protection to the preference customers' rates. This is the 7(b)(2) test, which compares costs developed pursuant to the Act with costs reflecting five specified assumptions listed in Section 7(b)(2). In very general terms, it was designed to ensure public customers would pay BPA no more than if their rates had been developed based on the five assumptions. BPA is required to formulate a hypothetical case to assess what costs would have been by using the five assumptions in Section 7(b)(2). If the rate test shows preference customers would have to pay more for firm power under actual rates than under the hypo- thetical case, the Administrator must lower the rates of public utilities to eliminate the excess costs and shift the burden to BPA's other customers. The Act contains five assumptions under Section 7(b)(2) to be used in determining what the hypothetical world would look like. The language in Section 7(b)(2) is complex and has been subject to differing interpretations. Former BPA The 7(b)(2) rate test The Northwest Power Act provides, through Section 7(b)(2), a complex formula (rate test) that, in general terms, shields preference custom- ers from certain impacts of the Northwest Power Act. Basically, this rate test is designed to ensure that the cost of the Residential Exchange Pro- gram and other factors, when considered togeth- er, do not raise the rates of public utilities beyond what they would have been absent the Northwest Power Act. Section 7(b)(2) includes five assumptions the Administrator uses to develop a set of costs that is compared with a set of costs reflecting the Northwest Power Act. This comparison is used in setting preference rates. (See box on five assumptions.) If Section 7(b)(2) "triggers," then an amount of costs is allocated to rates other than the PF (Priority Finn) power rate, which is the rate that applies to preference customers' requirements loads. Consequently, BPA develops a PF Exchange rate for REP loads that includes costs from any Section 7(b)(2) trigger amount. If there is a trigger, the PF Exchange rate is higher than the ; PF Preference rate, and the difference between the PF Exchange rate and the utility's ASC, multiplied by the utility's residential and small - farm load, determines the REP benefits for a qualifying utility. Administrator Peter Johnson said of this section, " ... I know how Alice felt when she stepped through the mirror. We seem to have entered an unreal world. The assumptions direct BPA to hypothesize power supply arrangements between itself and its customers — arrangements that are quite different from reality. The Act bounces us back and forth between what might have been had the Act not been passed and what is." I: • • • • The five. assumptions Section 7(b)(2) includes five assumptions the Administrator is to observe in setting preference rates. These assumptions envision a world that contrasts with the world under the Northwest Power Act. In other words, the Administrator must assume that in this hypothetical world: 1. BPA is not engaging in an exchange of power with IOUs and consumer -owned utilities to provide rate relief to those utilities' residential and small - farm customers. 2. BPA's public utility customers would serve certain of the direct -service industries with 100 percent firm power. The industries that would be served by the public utilities are (a) those industries served by BPA and (b) those that are situated within or adjacent to the service territories of the public customers. In 1983, BPA sought to clarify Section 7(b)(2) and, after an initial round of comments, published a "Notice of Proposed Legal Interpretation of Section 7(b)(2)." After adopting the legal interpretation, BPA developed a Section 7(b)(2) Implementation Method- ology. BPA published the Implementation Methodol- ogy, which reflected its legal interpretation of 7(b)(2), in the Federal Register in March 1984. Subsequently, BPA developed computer models,' in consultation with customers, for the rate test. The 7(b)(2) rate test has triggered several times. In BPA's 1996 and 2002 power rate cases, the upward pressure on the PF Exchange rate was significantly more than in previous years. In the WP -96 and WP -02 rate cases, due to high 7(b)(2) triggers. the PF Exchange rate was 8.3 mills per kilowatt-hour and 13.7 mills per kilowatt-hour higher, respectively. than the PF Preference rates. ASC Methodology established BPA established its initial Average System Cost Methodology in 1981, issuing a Record of Decision on Aug. 26 of that year and filing the methodology with the Federal Energy Regulatory Commission 4 3. The preference customers' load, including the DSI loads mentioned in the second assumption, would be served first with Federal Base System power. 4. If the preference customers require more power to serve their loads than federal resources can supply, the additional power to meet these needs would be acquired from certain specified sources. This additional power would be provided in a least - cost -first manner. 5. There are no dollar savings to the preference customers as a result of reduced financing costs due to BPA backing of resource acquisitions, and no reserve benefits due to the Administrator's actions under the Act accrue to them. the following day. FERC granted interim approval effective Oct. 1, 1981, and final approval of the ASC Methodology on Oct. 6, 1983 (retroactive to 1981). At its inception, the REP was implemented through Residential Purchase and Sale Agreements (RPSA) first executed in 1981. These contracts established exchange benefits only through July 1, 2001, Between 1981 and BPA's Subscription Strategy proposal, all of the RPSAs held by the utilities that had received REP benefits had been settled, except for one, which was in "deemer" status.4 BPA's 1981 RPSAs did not require a customer to own generation or transmission facilities to qualify for an RPSA. Utilities were able to include wholesale purchase power expenses and wheeling contracts with third parties as costs to establish an ASC. Distribution costs were excluded from the ASC calculation. 3 BPA used a computer-based model known as the Supply Pricing Model (SPM) The model simulated the rate -setting process 4 BPAs 1981 RPSAs included a provision described as a deemer account Deemer referred to a status wherein a utility sets its ASC equal to BPA\s PF Exchange rate and does not receive positive monetary benefits but accrues a negative balance that must be worked off before resuming receipt of additional monetary benefits I-7 Average System Cost An ASC represents the average cost of resourc- es for any given utility. An ASC cannot, by law, include additional resource costs to serve new large single loads or extra -regional load or the costs of a resource tenninated prior to commer- cial operation'. The calculation includes a number of details, but generally, power costs and certain transmission costs are currently included in the ASC, although distribution costs are excluded. Customers with market purchases or those who own their own generation are most likely to have ASCs that are higher than BPA's PF Exchange rate. Since many of the North- west's investor-owned utilities own coal or gas - fu -ed plants, historically they have had higher ASCs than BPXs PF Exchange rate. BPA's 1981 RPSAs included a number of contractual terms and conditions describing BPA's right to purchase power in lieu' of the utility's resources priced at its ASC. These reflected the electric power industry of the period and assumed that a utility would be developing its own resources or entering long-term purchase power contracts to serve its loads. BPA revises ASC Methodology From the start, things did not go smoothly. The DSIs, who were bearing the cost of the exchange through 1985, complained that the IOUs were including inappropriate costs and overhead in their average system costs. In 1983, Northwest Aluminum News wrote, "The main problem — and a monumental one — is that some participating utilities are using the exchange to recover costs other than `resource' costs ... Some of the questionable costs include items such as taxes, overhead, and expenses related to uncompleted or discontinued power plant projects." The IOUs denied the costs were improper. At the same time, public utilities that weren't participating in the exchange complained that attempts to include inappropriate costs in the ASC calculation were driv- ing up the costs of power they were buying from BPA. Beginning in 1983, the DSIs and public agency customers sought a change in the ASC Methodology. They had a number of concerns, including perceived abuses to the system related to the attempted inclu- sion of terminated plant costs. BPA had previously removed terminated plant costs from an ASC filing made by an exchanging utility. BPA Administrator Peter Johnson agreed that the exchange was "not working as Congress intended." A BPA issue alert described the existing methodology as "unworkable, expensive, time consuming, and difficult to administer." Consequently, BPA staff recommended tighter procedures for computing the ASC. Section 5(c) of the Northwest Power Act provides that the Administrator shall develop an ASC Method- ology in consultation with the Northwest Power and Conservation Council, the Administrator's customers and appropriate state regulatory bodies. BPA initiated a consultation process open to the public to begin revising its ASC Methodology to address multiple issues. These issues included the source data for the method- ology, determination of whether transmission costs should be treated as resource costs, subsidization of construction work in progress, treatment of equity return, treatment of income taxes, determination of generating resources that could be included in com- puting ASC, treatment of affiliated fuel costs, includ- able conservation costs and functionalization between subsidized and nonsubsidized accounts. A Federal Register notice on the consultation process was issued in October 1983. ' In the context of the REP, "in lieu" comes up when the market price of power (or the price of other resources) is less than the exchanging utility's average system cost In that case, the Northwest Power Act allows BPA to purchase power "in lieu" of exchanging at the utility's ASC BPA would buy power at the market or resource rate and sell to the exchanging utility at the PF Exchange rate, thus reducing the level of benefits to the difference between the market price and PF Exchange rate The utility would then have to find something else to do with the high-cost resources that have been "in lieued " Or, instead of being stuck with unwanted power, it could deem its RSC to be equal to the cost of the resource BPA would have acquired and sold to the utility Either way, BPA saves on a unit basis the difference between the utility's ASC and the lower in -lieu resource cost 1 _ 8 • • • • • After taking regional comment, BPA published a proposal on a revised ASC Methodology in February 1984 and, after a public comment period, issued a record of decision on its revised ASC Methodology in June 1984. In that year, nine IOUs and 16 public utilities were participating in the exchange. IOUs challenge ASC revisions Although the IOUs challenged the ASC Methodology change in the FERC proceeding, FERC approved the revised methodology. A number of IOUs challenged the change in the Ninth Circuit Court of Appeals, but the Court upheld BPA's decision (PacifiCorp v Fed Enef-D� Regulatory Contnt 'n, 759 F.2d 816 ((9th Cir 1986)) in 1986. While the Court's opinion upheld the revised ASC Methodology, it held that it did not "sanction any permanent implementation of these exclusions." Id. at 823. Since then, the IOUs have argued that the Court upheld the 1984 ASC Method- ology as a `temporary" change to address terminated plant cost issues and did not intend a permanent change. The ASC Methodology provides for future changes. Under the ASC Methodology, the Administrator may initiate a consultation process to determine whether to change the existing ASC Methodology at his discre- tion or upon request from three-quarters of utilities with Residential Exchange contracts, three-quarters of BPA's preference customers or three-quarters of BPA's DSIs (which was relevant at the time). Arguments continued into the 1990s as IOUs disputed BPA's calculation of the ASCs and other determina- tions related to the REP. Throughout the decade the disputes were essentially continuous. hey elements of the disputes included benefits under the RPSAs — not enough in the IOUs' opinions and too much accord- ing to the publics and DSIs — as well as BPA's ASC Methodology, utilities' ASCs, deemer balances, "in lieu" transactions and BPA's PF Exchange rate. Region conducts Comprehensive Review The advent of deregulation of the electric power industry in the 1990s changed the industry dramati- cally. Utilities no longer solely constructed generation or made long-term purchases. Increasingly, they -• purchased power on the wholesale market from independent producers, wholesale marketing entities and others, and some purchases were short-term. BPA began to face tough competitive challenges, and some questioned the agency's ability to fit into the newly deregulated world. In the mid-1990s, the Department of Energy, BPA and the governors of the four Northwest states all called for a Comprehensive Reviews of BPA's future role in the Northwest. One of the things that came out of the Comprehensive Review recommendations was a pro- posed Subscription process that would set parameters for allocating federal system benefits. This was pre- cipitated by the fact that power sales contracts custom- ers had signed with BPA were due to expire in 2001. The Comprehensive Review, which published a final report in December 1996, took the opposite stance of an earlier BPA Administrator, Sterling Munro, who had said the way to spread the benefits of the federal system was to increase the size of the pie. Instead, the Comprehensive Review said BPA should get out of the business of acquiring new resources to meet customers' load growth, except in those cases where the customer would bear the additional costs. The Comprehensive Review Steering Committee encouraged BPA and other parties in the region to explore a settlement of the REP with the region's IOUs based in part on a sale of power to them rather than the historic practice of monetary payments. Congress helps stabilize exchange By the mid-1990s, deregulation of the electric utility industry, spiraling fish costs brought by Endangered Species Act filings and reduced hydro supply had pushed BPA rates up. The most important factor, however, was the decrease in market price of power due largely to the entry of independent power produc- ers selling gas-fired generation. As market prices 6 The formal name of the review was the Comprehensive Review of Northwest Energy Systems 1W dropped; some BPA customers removed load from BPA. For the first time, BPA's PF Exchange rate was higher than many of the utilities it was exchanging power with. As public power customers sought to exit contracts, concerns arose over whether BPA would have adequate customers to cover its costs. In August 1995, BPA reported "The calculation 7(b)(2) required by the law has forced BPA to make the most significant reduction in Residential Exchange benefits in l 1 years. The proposed reduc- tion could cause up to 45 percent of the region's residential and small -farm customers to see an increase in rates." BPA cited increased competition, especially from natural gas, and said "... for the first time in its history, BPA has lost wholesale customers to private utilities."" At the time, BPA had been paying approximately $200 million a year to utilities participating in the REP. BPA's Initial Proposal in its 1996 power rate case indicated a large reduction of benefits under the REP starting in fiscal year 1997. BPA was assuming REP benefits of about $65 million a year. Concern about reduced benefits prompted Congress to take action. The Energy and Water Development Appropriations Act of 1996 specified setting 1997 exchange benefits at the 1996 level of $145 million for the one-year period. BPA was to distribute the benefits to each participating utility at the percentage share each received in fiscal year 1995.8 In the 1996 Conference Report of the Energy and Water Development Appropriations Act. Congress recognized BPA's authority " ... to implement in lieu transactions, among other actions, which could effect- ively terminate the residential exchange after 2001." The report went on to say, "Consistent with the regional review, Bonneville and its customers should work together to gradually phase out the residential exchange program by October 1, 2001." BPA, however, could not eliminate implementing the REP without direct action by Congress to change the law. In September 1997, BPA and the Northwest Power and Conservation Council jointly launched a review of BPA's costs. The purpose was to set the stage for a successful Subscription process by providing further cost-cutting recommendations to�build customer confidence that BPA was doing all it could to contain costs. Among the recommendations, the Cost Review said the REP made no sense in the current market- place and should be eliminated, although this could not be accomplished without legislative change. In early summer 1996, Puget Sound Energy, Pacific Power and Portland General Electric expressed interest in a possible settlement of REP disputes. BPA entered negotiations with the three IOUs regarding a settlement of such disputes but deferred negotiations after failing to reach agreement on the total dollar settlement. Eventually. BPA settled with Puget in January 1997 and with Pacific in April of that year. BPA settled with PGE, then owned by Enron, a year later in April 1998. These agreements specified that they did not set precedents for how the Residential Exchange would be handled after 2001. Payments to the IOUs for the 1998-2001 period averaged $59 million annually. As it turned out, 1996 was the last year that exchange benefits were detennined through the traditional REP process (i.e., Appendix 1 filings, calculation ofASCs and PF Exchange rates). Congress set the level of exchange benefits for 1997. Following that, benefits were determined through the settlement agreements. Such settlements had been recommended by the Comprehensive Review and Congress. These settle- ments had the advantage of being far less labor intensive. Running the regular REP required about 50 BPA staff as well as significant numbers of staff from utilities. 7 In February 1995, BPA listed four key pressures driving up its rates 1) protracted drought, 2) increased salmon costs, 3) generation debt service due to the way refinancing for Wash- ington Public Power Supply System bonds had been structured; and 4) additional generation costs due to short-term purchases and new generation projects including Tenaska, a gas-fired combustion turbine. 8 Puget had a Periodic Rate Adjustment Mechanism (PRAM) to true up rates two years after the end of each rate period In 1991, BPA and Puget formulated a "true -up" mechanism to permit an accurate determination of Puget's ASC benefits in conjunction with the Washington Utility and Transportation Commission's PRAM PRAM true -up benefits were to be paid two years after the end of the exchange period 1-10 • • • L • • 2000 REP Settlements crafted In the late 1990s, the market began to change as natural gas prices began to rise. BPA's Competitive- ness Project, launched in 1993, was paying off in terms of improved financial performance and cus- tomer confidence. BPA's net revenues for 1997 were the best since 1991. In 1998, BPA launched a Sub- scription process generally consistent with recom- mendations from the Comprehensive Review. It was designed to culminate in new 10 -year power sales contracts for the post -2001 period. As part of the Subscription Strategy, BPA proposed to either continue the traditional REP through agree- ments known as Residential Purchase and Sale Agree- ments (RPSA) or enter into negotiated settlements of REP disputes for the FY 2002-2011 period. Such settlements were intended to provide benefits for the IOUs in return for their waiver of claims. In the settlements, the benefits reflected possible outcomes of ASC determinations and the effect of Section 7(b)(2) on BPA's PF Exchange rate. Key issues can swing REP payments substantially When BPA does a 7(b)(2) test, it must develop a hypothetical case to determine what the costs to preference customers would have been under the five 7(b)(2) assumptions. There are many arcane issues embedded in this calculation that have a significant impact on the potential level of REP payments. One assumption (see five assumptions box) is that, if preference customers require more power than federal resources can supply, BPA would acquire the additional power to meet these needs from a resource stack in a least -cost -first sequence. This brings up the question of what can be included in BPA's resource stack in this hypothetical world. An example is the Mid -Columbia resources not dedicated to public load (approximately 800 MW of hydropower, which are relatively cheap). The publics that own the Mid -Columbia dams sold a significant amount of the power to the IOUs by contract. If the Act is interpreted to mean that these Mid -Columbia resources sold to the IOUs can be included in BPA's resource stack in the hypothetical scenario, BPA's resource costs would be compara- tively low. That would mean a surcharge is more likely to be added to the PF Exchange rate to ensure the publics aren't paying more than they would have in circumstances reflecting the five 7(b)(2) assumptions. This would reduce REP benefits. If, however, the Act means that in the hypothetical case those Mid -Columbia resources dedicated to IOU load are unavailable to BPA, then BPA would have to go to the next cheapest resources in the resource stack, which is much more expensive than the Mid -Columbia hydro. This makes 7(b)(2) less likely to trigger, and therefore means higher REP benefits for the IOUs. The issue of whether the Mid -Columbia resources could be included in the BPA resource stack carne up in 1996 but turned out to be moot since at the time there were enough Federal Base System_ resources to meet public needs without these additional resources. At the time, BPA assumed that only the resources exported could be included in the resource stack. The issue next arose in 2002, where it once again became moot. During the WP 2007 power rate case, the issue was not litigated because of a partial settlement. However. the next time BPA develops rates this is likely to be an issue as it remains an open question. BPA has calculated that this issue alone would create a difference between the IOUs receiving $30 million annually versus $260 million annually. There are other similarly arcane issues that can swing the benefit levels substantially. The concept of substituting a power sale for the "paper" exchange was discussed extensively during BPA's public involvement process for Subscription and was supported by many public utilities and other interests, as well as IOUs. BPA's proposed settlement of REP issues had a value of $140 million a year to be provided in the form of both a power sale and money. BPA estimated that, under its traditional calculation of REP benefits, the IOUs would receive $48 million annually for the FY 2002-2006 period. The IOUs were advancing a position under which payments could be $323 million or more annually. The IOUs' agreements, which were for 10 years, provided power at a specified rate — to be determined in a Section 7(i) rate hearing— and stipulated monetary benefits were to be paid based on a comparison of the REP settlement power rate and at a rate related to market prices. BPA offered the IOUs 1,800 aMW for the FY 2002- 2006 period with 1,000 aMW in the form of power and the rest as cash payments. BPA also offered to provide 2,200 aMW during the 2007-2011 period. The intent at the time was that the 2;200 aMW ,would be entirely physical power deliveries, although whether the benefits would be power, monetary or a mixture was not decided. BPA felt that such power deliveries would be possible due to the expiration of existing long -teen surplus sales and public power's interest in diversification due to market conditions. This theory did not anticipate the West Coast energy crisis along with its impact on the value of power, public power's willingness to buy from BPA and the impacts on IOU and BPA rates. Through the settlement, BPA hoped to resolve long- standing REP disputes, eliminate the administrative burden of implementing the REP (i.e., processing average system costs, filings, etc.) and align the interests of the IOUs with BPA and its other custom- ers by providing them benefits comparable to what would have been provided within the range of possible REP outcomes. BPA also hoped to provide longer-term certainty through the settlements. IOU and Public Agency Residential Exchange Benefits (2005$) 450,000 400,000 350,000 300,000 O O 250,000 d3 200,000 150,000 100,000 50,000 Is. IsJ, IDR �p /� /98 �Ld, �9P 1S{., X99 �s99 /t9 /99 /99/q., n7 Fiscal Year FYs 2007 through 2011 benefits were computed pnor to the May 3, 2007 91h Circuit decision ❑ All IOUs ® All Publics M Puget Sound Energy ❑ PGE PacifiCorp (UP&L) ❑ PacifiCorp (PP&L) M North Western Energy ❑ Montana Light & Power ❑ Idaho Power CP National 1-12 • • • • C7 All six IOUs elected to execute 2000 REP Settlement Agreements. The state public utility commissions recommended how the benefits of the settlement would be allocated among the IOUs and asked for an additional 100 aMW for FY 2002-2006. BPA's decision making leading to adoption of these recom- mendations involved extensive public review. The publics go to court Within 90 days of the execution of the 2000 REP Settlement Agreements, a number of Northwest public power entities challenged the agreements in the Ninth Circuit Court of Appeals. Some IOUs filed petitions, but the basis for such petitions was resolved shortly thereafter. The petitions were consolidated into Portland General Electric Co i� Bonneville Power Administration.' The public agencies alleged the settlements provided more benefits to the IOUs than the Northwest Power Act allowed. The parties argued that BPA lacked statutory authority to settle disputes under the REP as proposed and that the 2000 REP Settlement Agree- ments must comply with Sections 5(c) and 7(b) of the Northwest Power Act. They said that, by executing the settlements, BPA did not comply because it failed to implement the ASC Methodology, in lieu transac- tions and BPA's PF Exchange rate based on the 7(b)(2) test. BPA believed it complied with the law because it considered all of these factors in establish- ing the REP settlements. West Coast power crisis shocks region By the summer of 2000, West Coast power prices were escalating rapidly. As a result, public power customers were showing increasing interest in placing substantial amounts of load on BPA for the post -2001 period. By the time contracts were signed in October 2000, it was apparent that BPA would need to acquire approximately 3.000 aMW beyond its existing supply to meet its contractual commitments to public utili- ties, IOUs and DSls with deliveries to begin in October 2001. In the'winter of 2001, wholesale power prices explod- ed. BPA estimated that it would need to raise rates 250 percent if it were to acquire the full 3,000 aMW at the then current prices. In the first six months of FY 2001 alone, BPA spent more than $1 billion buying power. Facing this extreme situation, BPA developed a three -pronged load reduction program that included conservation, reductions in power demand by utilities and load curtailments by DSts. In May and June of 2001, BPA executed 2001 Load Reduction Agreements with Pacific and Puget, eliminating BPA's obligation to deliver power for the FY 2002-2006 period in exchange for cash payments. The IOU agreements were structured so that BPA's payment in FY 2002 was lower than the FY 2003- 2006 annual payments. These agreements to forego power deliveries in exchange for a cash payment eliminated BPA's need to buy large amounts of more costly power on the market. While the efforts to reduce BPA costs were largely successful, public power utilities still saw their rates go up 45 percent in October 2001. At the same time, IOU REP benefits to Pacific and Puget increased substantially as a result of the load reduction agree- ments. Some public utilities whose rates historically had been much lower than those of neighboring IOUs suddenly found themselves having to raise their residential rates above those of IOUs. Total benefits flowing to the IOUs' residential and small -farm consumers, including payments to reduce load on BPA, rose to about $370 million annually, compared to $58 million annually in the previous rate period. BPA moves to lower public rates An extended drought in the Northwest made it difficult for BPA to recover financially from the West Coast energy crisis and thus to lower power rates for public utilities. BPA looked for new initiatives that could further lower its costs and bring about rate reductions. 9 Such cases are often referred to by the name of the first petitioner 1-13 10 In 2003, BPA proposed a global REP litigation settlement with all BPA customers that was designed to provide rate relief for public utilities. The settle- ment was fragile from the start because it required support of nearly 100 preference customers that were parties to various lawsuits. The 2003 Litigation Settlement ROD provided that, among other things, if any preference customer failed to sign the stipula- tion and other settlement documents within 90 days after the effective date (Jan. 21, 2004), the proposed settlement would be void. The proposed settlement would have decreased FY 2004 rates for public utilities by 7 percent (from what they otherwise would have been) by eliminating $200 million in IOU REP benefits and deferring another $270 million of benefits into the five-year rate period beginning in 2007. The proposed settlement also would have settled lawsuits brought by public utility customers regarding the level of benefits going to IOU customers. The settlement proposal failed for lack of sufficient signatures. BPA received support from 86 customers, while six opposed the settlement and others did not respond fortnally. Settlement "lite" offered After the failure of the proposed global litigation settlement, in 2004 BPA proposed contract amend- ments to the underlying IOU settlements. This came to be known as "settlement lite." In April 2004, BPA sent a letter asking for comment on a proposal in which Pacific and Puget would waive $160 million of payments between 2004-2006 and defer another $100 million, plus interest, until FY 2007-2011 when BPA expected to be on better financial footing. The amendments offered similar terms to the other IOUs, and all six signed agree- ments.10 In return, the IOUs would receive greater certainty about their benefits. The benefits were defined as financial payments, not power deliveries. The proposed agreement established a floor of $100 million a year with an annual cap of $300 mil- lion for FY 2007-2011. By removing the $200 million from power costs, FY 2005-06 power rates were 6 percent lower than they otherwise would have been. The majority of commenters approved the proposal. The IOUs agreed to the new settlement primarily because it gave them greater certainty as to how post - 2006 benefits would be calculated. On May 25, 2004, BPA published the 2004 Agreements Regarding Payment ROD adopting the proposal to amend the underlying agreements. Clark requests exchange In June 2005, Clark Public Utilities, headquartered in Vancouver, Wash., sent BPA a letter requesting exchange benefits. Clark had experienced a sharp rise in its fuel costs for its gas-fired plant. Historically, while the bulk of exchange benefits had gone to IOUs, over the years more than 30 publicly owned Northwest utilities had participated in the program. All previously participating publics either had terminated contracts or settled the amount of their benefits. BPA offered Clark an RPSA, which Clark signed in August 2005. This initiated the analysis to determine the utility's REP benefits. The following December, BPA and Clark reached a settlement, with exchange benefits scheduled to go into effect in January 2006. As part of the settlement, Clark returned to BPA's control area and replaced its power purchase contract with a partial service product. REP discussed as part of Regional Dialogue Since 2002, BPA has engaged with the region in a Regional Dialogue aimed at defining BPA's future power sales role after 2011 when current wholesale power contracts with preference customers expire. The future of the REP has been a prominent part of these discussions involving both public and investor- owned utilities. These discussions, extending over five years, focused on forging a regional consensus on 10 Certain provisions for Avista, Idaho Power, NorthWestern and PGE were different from those in Pacific's and Puget's contracts 1-14 • • • • • • a new financial formula to settle REP disputes for the 2012-2027 period. While no agreement was reached, the parties did narrow their differences and were prepared to continue discussions. BPA and the IOUs agreed on principles for a new settlement, but further progress was put on hold after the Ninth Circuit decision on May 3, 2007. Ninth Circuit weighs in On that date, the U.S. Ninth Circuit Court of Appeals ruled on two lawsuits that had Residential Exchange implications. The first suit is known as the PGE (Portland General Electric) suit and was filed against BPA by numerous parties challenging BPA's 2000 REP Settlement Agreements with six IOUs (for the FY 2002-2011 contract period). Public utilities were the primary petitioners, although investor-owned utilities and industrial customers also filed petitions. In the PGE case, the Court held that BPA exceeded its settlement authority and concluded that the settlement was not consistent with Sections 5(c) and 7(b) of the Northwest Power Act, which established the Residen- tial Exchange Program. The Court also said BPA avoided the full statutory scheme of protecting preference customers under Section 7(b)(2). The second lawsuit, known as the Golden Northwest suit, addressed, among other things, BPA's FY 2002- 2006 power rates. In this case, the Western Public Agencies Group, Public Power Council and Grays Harbor PUD had contended BPA improperly allo- cated costs of the REP settlements to the PF Prefer- ence rate. The Court referred to its ruling in the PGE case, noting that the IOU settlements were unlawful. The Court held BPA should not have allocated costs of the settlement as business costs under Section 7(g) of the Northwest Act. At the time of the Court's decision, the IOUs had collectively been receiving about $327 million in annual benefits. As a result of the Court's hearing, BPA formally notified the IOUs" in writing of its decision to suspend REP settlement payments imme- diately due to the uncertainty created by the recent Ninth Circuit Court rulings. BPA certifying officials are personally liable if payments are made that are not consistent with law, and, in this case, the Court's rulings created substantial questions over whether additional settlement payments are consistent with the law. These payments amounted to about $28 million each month to investor-owned utilities for their residential and small -farm consumers. The IOUs Involved Include Portland General Electric, Pacific Power, Rocky Mountain Power, Avesta, Puget Sound Energy, Idaho Power and Northwest Energy At the time of the settle- ment, Rocky Mountain Power was part of PacifiCorp, parent of Pacific Power BONNEVILLE POWER ADMINISTRATION DOE/BP-3811 •JUNE 2007 12 1-15 VGELES Date: March 16, 2010 To: CITY COUNCIL From: Glenn A. Cutler, P.E., Director of Public Works & Utilities Subject: Industrial Wastewater Pretreatment Program Ordinance, First Reading Summary: The Wastewater Utility is required by the Washington State Department of Ecology (DOE) to update its industrial pretreatment program to comply with the Wastewater Treatment Plant's (WWTP) National Pollutant Discharge Elimination System (NPDES) permit, and to comply with Environmental Protection Agency standards. Recommendation: Following a presentation, continue the public hearing and conduct a first reading of the proposed ordinance. A second reading of the proposed ordinance will occur at the first Council meeting in April. Background/Analysis: The purpose of the Industrial Wastewater Pretreatment Program is to protect the public, protect the process and equipment of the City's publicly owned treatment works (POTW), which includes the WWTP and sewer collection system, and ultimately to protect the waters of Port Angeles Harbor. The Program is managed by the Wastewater Utility, and currently codified in Chapter 13.06 of the Port Angeles Municipal Code. Chapter 13.06 was substantially written in 1984, with minor revisions in 1990 and 1996. This new ordinance will both repeal the existing ordinance in its entirety and introduce a new ordinance. It includes an array of administrative and judicial enforcement measures available to the Public Works and Utilities Director. At the March 2, 2010 Council meeting, a presentation was given to review the requirements of the NPDES permit, the proposed Industrial Wastewater Pretreatment (IWP) ordinance, revised local limits to pollutant discharges by industrial users of the wastewater system, and the proposed IWP Program implementation. In general, the IWP Program requirements include updated procedures and policies, and formal documentation of actions taken. The updated program will specifically address the management of fats, oils, and grease in the sanitary sewer system. A follow-up staff presentation will be given today that focuses on the provisions of the proposed ordinance. 1-16 • • 0 Industrial Wastewater Pretreatment Ordinance, First Reading March 16, 2010 • Page 2 _ . Copies of the draft ordinance and related information are available on the City's website at www.cityofpa.us/pwWasteWtr.htm#IndWpp . Following a presentation, it is recommended that Council continue the public hearing and conduct a first reading of the proposed ordinance. A second reading of the proposed ordinance will occur at the first Council meeting in April. Attachment: Proposed IWP Ordinance • • 1-17 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, related to Industrial Wastewater Pretreatment, repealing and replacing Chapter 13.06 of the Port Angeles Municipal Code. Section 1. Chapter 13.06 of the Port Angeles Municipal Code relating to Industrial Wastewater Pretreatment is hereby repealed, in its entirety, as follows: At this point, the final Ordinance will show the current version of PAMC 13.06 in strike -through form. To reduce paper consumption, it is not included in this draft. Anyone wishing to read the current chapter may access it at the City's web page by clicking on the link indicating "municipal code" or visiting the following web site: http://172.16.10.30/publicrecords. htm. Section 2. adopted, as follows: Sections: 13.06.010 13.06.011 13.06.012 13.06.020 13.06.030 13.06.031 13.06.032 13.06.033 13.06.034 13.06.035 13.06.036 13.06.037 13.06.038 13.06.039 13.06.040 A new Chapter 13.06, Industrial Wastewater Pretreatment, is hereby INDUSTRIAL WASTEWATER PRETREATMENT Purpose and Policy Administration Abbreviations Definitions Discharge Prohibitions Fats, Oil and Grease (FOG) New Construction Existing Construction Grease Removal System Maintenance Grease Removal System Additives Solids Interceptor Grease Removal System Sizing Flow Controls Record Keeping Limitations on Wastewater Strength • • • • 13.06.041 National Categorical Pretreatment Standards 13.06.042 State Pretreatment Standards 13.06.043 Right of Revision 13.06.044 Dilution 13.06.045 Local Limits 13.06.050 Accidental Discharge/Slug Discharge Control Plans 13.06.051 Hauled Wastewater 13.06.060 Pretreatment Facilities 13.06.061 Additional Pretreatment Measures 13.06.080 Wastewater Discharge Permits 13.06.081 Industrial User Surveys 13.06.082 Wastewater Discharge Permit Requirement 13.06.083 Wastewater Discharge Permitting: Existing Connections 13.06.084 Wastewater Discharge Permitting: New Connections 13.06.085 Wastewater Discharge Permit Application Contents 13.06.086 Application Signatories and Certifications 13.06.087 Wastewater Discharge Permit Decisions 13.06.090 Wastewater Discharge Permits 13.06.091 Wastewater Discharge Permit Duration 13.06.092 Wastewater Discharge Permit Contents 13.06.093 Permit Issuance Process 13.06.094 Wastewater Discharge Permit Modification 13.06.095 Wastewater Discharge Permit Transfer • 13.06.096 Wastewater Discharge Permit Revocation 13.06.097 Wastewater Discharge Permit Reissuance 13.06.098 Regulation of Waste Received from Other Jurisdictions 13.06.100 Reporting Requirements 13.06.101 Baseline Monitoring Reports 13.06.102 Compliance Schedule Progress Reports 13.06.103 Reports on Compliance with Categorical Pretreatment Standard Deadline 13.06.104 Periodic Compliance Reports 13.06.105 Reports of Changed Conditions 13.06.106 Reports of Potential Problems 13.06.107 Reports from Unpermitted Users 13.06.108 Notice of Violation/Repeat Sampling and Reporting 13.06.109 Notification of the Discharge of Hazardous Waste 13.06.110 Analytical Requirements 13.06.111 Sample Collection 13.06.112 Date of Receipt of Reports 13.06.113 Record Keeping 13.06.114 Certification Statements 13.06.120 Compliance Monitoring 13.06.121 Right of Entry: Inspection and Sampling 13.06.122 Search Warrants 13.06.130 13.06.140 Confidential Information Publication Of Users In Significant Noncompliance 1 - 19 _2_ 13.06.150 Administrative Enforcement Remedies 13.06.151 Notification of Violation 13.06.152 Consent Orders 13.06.153 Show Cause Hearing 13.06.154 Compliance Orders 13.06.155 Cease and Desist Orders 13.06.156 Administrative Fines 13.06.157 Emergency Suspensions 13.06.158 Termination of Discharge 13.06.160 Judicial Enforcement Remedies 13.06.161 Injunctive Relief 13.06.162 Civil Penalties 13.06.163 Criminal Prosecution 13.06.164 Remedies Nonexclusive 13.06.170 Supplemental Enforcement Action 13.06.171 Penalties for Late Reports 13.06.172 Performance Bonds 13.06.173 Liability Insurance 13.06.174 Payment of Outstanding Fees and Penalties 13.06.175 Water Supply Severance 13.06.180 Affirmative Defenses 13.06.181 Operating Upsets 13.06.182 Prohibited Discharge Standards 13.06.183 Bypass 13.06.190 Pretreatment charges and Fees 13.06.010 -Purpose and Policy. A. This Chapter sets forth uniform requirements for Dischargers into the Public Owned Treatment Works (POTW) and enables the City to protect public health in conformity with all applicable local, State and Federal laws relating thereto. The objectives of this Chapter are: 1. To prevent the introduction into the City wastewater system of pollutants that could interfere with the normal operation of the system or contaminate the resulting municipal sludge; 2. To prevent the introduction into the City wastewater system of pollutants that do not receive adequate treatment in the POTW, and that will pass through the system into receiving waters or the atmosphere or otherwise be incompatible with the system; 3. To improve the opportunity to recycle and reclaim wastewater and sludge from the system; 4. To enable the City to comply with its National Pollutant Discharge Elimination System permit conditions, sludge use and disposal requirements, and any other Federal or State laws to which the POTW is subject. � ]l • B. This Chapter provides for the regulation of discharges into the City wastewater • _3_ 1-20 • system.This Chapter does not provide for recovery of operations, maintenance or replacement costs of the POTW or the costs associated with the construction of collection and treatment systems used by Dischargers, in proportion to their use of the POTW, which are the subjects of separate enactments. C. This ordinance shall apply to all users of POTW. The ordinance authorizes the issuance of wastewater discharge permits; provides for monitoring, compliance, and enforcement activities; establishes administrative review procedures; requires user reporting. 13.06.011 - Administration. Except as otherwise provided herein, the Director shall administer, implement, and enforce the provisions of this ordinance. Any powers granted to or duties imposed upon the Director may be delegated by the Director to other City personnel. The Washington State Department of Ecology (DOE) will evaluate all Significant Industrial Users (SIUs) who wish to discharge into the City of Port Angeles' POTW. DOE will issue all industrial wastewater discharge permits and perform enforcement actions against those SIUs that are in violation of their discharge permit or this Ordinance. 13.06.012 - Abbreviations. A. AGRS - Automatic Grease Removal System B. BOD - Biochemical Oxygen Demand C. BMP - Best Management Practice D. CFR - Code of Federal Regulations CN - Categorical Industrial User 40E. F. DOE - Department of Ecology G. EPA - U.S. Environmental Protection Agency H. FSE - Food Service Establishment I. FOG - Fats, Oils and Greases J. gpd - gallons per day K. GRS - Grease Removal System L. mg/1- milligrams per liter M. MILT - Minor Industrial User N. NFD - Non -FSE FOG Discharger O. NPDES - National Pollutant Discharge Elimination System P. POTW - Publicly Owned Treatment Works Q. RCRA - Resource Conservation and Recovery Act R. SILT - Significant Industrial User S. TSS - Total Suspended Solids T. USC - United States Code 13.06.020 - Definitions. Unless a provision explicitly states otherwise, the following terms and phrases, as used in this ordinance, shall have the meanings hereinafter designated: A. "Act" - The Clean Water Act (33 U.S.C. 1251 et seq), as amended. B. "Additive" - Any material put into a Grease Removal System (GRS) or any drain • lines or appurtenances discharging to a GRS intended in any way to modify the operation of the -4- 1-21 GRS. • C. "AKART" - All known available and reasonable treatment technology. D. "Applicable Pretreatment Standards" - For any specified pollutant, the City's prohibitive discharge standard, the City's specific limitations on discharge, the State of Washington pretreatment standards, or the National Categorical Pretreatment Standards (when effective), whichever standard is most stringent. E. "Authorized or Duly Authorized Representative of the User" 1. If the user is a corporation: a. The president, secretary, treasurer, or a vice-president of the corporation in charge of a principal business function, or any other person who performs similar policy or decision-making functions for the corporation; or b. The manager of one or more manufacturing, production, or operating facilities, provided the manager is authorized to make management decisions which govern the operation of the regulated facility including having the explicit or implicit duty of making major capital investment recommendations, and initiate and direct other comprehensive measures to assure long-term environmental compliance with environmental laws and regulations; can ensure that the necessary systems are established or actions taken to gather complete and accurate information for control mechanism requirements; and where authority to sign documents has been assigned or delegated to the manager in accordance with corporate procedures. 2. If the user is a partnership or sole proprietorship: a general partner or proprietor, respectively. 3. If the user is a Federal, State, or local governmental facility: a director or • highest official appointed or designated to oversee the operation and performance of the activities of the regulated facility, or their designee. 4. The individuals described in paragraphs 1 through 3, above, may designate another authorized representative if the authorization is in writing, the authorization specifies the individual or position responsible for the overall operation of the facility from which the discharge originates or having overall responsibility for environmental matters for the company, and the written authorization is submitted to the City. F. "Automatic Grease Removal System (AGRS)" - A GRS that has provision to automatically remove separated FOG and/or settled solids from the tank and collect them for disposal. G. "Biochemical Oxygen Demand or BOD" - The quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedures for five (5) days at 20 degrees centigrade, usually expressed as a concentration (e.g., mg/1). H. "Best Management Practices or BMPs" - means schedules of activities, prohibitions ofpractices, maintenance procedures, and other management practices to implement the prohibitions listed in Section 13.06.030 A and B [40 CFR 403.5(a)(1) and (b)]. BMPs also include treatment requirements, operating procedures, and practices to control plant site runoff, spillage or leaks, sludge or waste disposal, or drainage from raw materials storage. I. "Categorical Pretreatment Standard or Categorical Standard" - Any regulation containing pollutant discharge limits promulgated by EPA in accordance with Sections 307(b) and (c) of the Act (33 U.S.C. Section 1317) which apply to a specific category of users and which appear in 40 CFR Chapter I, Subchapter N, Parts 405-471. J. "Categorical Industrial User" - An Industrial User subject to a Categorical • -5- 1-22 • -Pretreatment Standard or Categorical Standard. K. "City" -City of Port Angeles, Washington. L. "Composite Sample" - A composite of several samples taken throughout the period of a day when a regulated discharge is occurring. Several brands of electric samplers, some with a refrigerated sample collection area, may be used. Approvable composite samplers may either use a flow paced or time paced algorithm. M. "Daily Limit or Daily Maximum Limit" - The maximum allowable discharge of a pollutant over a calendar day or equivalent representative 24-hour period. N. "Director" - The City of Port Angeles' Public Works and Utilities Director. The term also means a duly authorized representative of the Director. Whenever in this chapter the Director is given authority to establish limits, extend or shorten time, make a determination or finding, or make other decisions, he shall do so within the bounds of applicable local, state, and federal law and in accordance with BMPs. O. "Discharge Authorization" - A waste water discharge permit authorizing users to discharge wastewater to the Port Angeles POTW. These permits would be for users other than Minor Industrial Dischargers but still requiring a control mechanism. P. "Discharger" - Any non-residential user who, by any means, discharges an effluent into a POTW. Q. `Environmental Protection Agency" - The U. S. Environmental Protection Agency or, where appropriate, the Regional Water Management Division Director, the Regional Administrator, or other duly authorized official. R. "Existing Source" - Any source of discharge subj ect to Categorical Standards that does not meet the definition of a "New Source." S. "Fats, Oils, and Grease (FOG)" - The term fats, oils, and grease shall mean those components of wastewater amenable to measurement by the methods described in Standard Methods for the examination of Water and Wastewater, latest approved edition or other methods approved by 40 CFR136. For the purposes of this ordinance, the term Fats, Oils And Grease shall include polar fats, oils, and grease and other components extracted from wastewater by these methods, excluding the non -polar fraction T. "Food Service Establishment (FSE)" - Any establishment, commercial or noncommercial, primarily engaged in the preparing, serving, or otherwise making available for consumption foodstuffs in or on a receptacle that requires washing more than two (2) days per week and that discharges to the POTW. U. "Grab Sample" - A sample which is taken from a wastestream without regard to the flow in the wastestream and over a period of time not to exceed fifteen (15) minutes. V. "Grease Interceptor/Interceptor/Interceptor-style GRS" - Any relatively large in - ground or above -ground tank, generally, but not always, of precast concrete, with internal plumbing and baffling intended to act as a GRS or AGRS to serve one or more fixtures and that is remotely located. W. "Grease Removal System (GRS)" - Any device designed for, and intended for, separating, collecting, and removing waterborne FOG and settleable solids prior to discharging to the POTW. This includes any AGRS. X. "Grease Trap/Trap/Trap-style GRS" - Any relatively small appurtenance, generally, but not always, of cast iron or fabricated steel, with internal configuration and internal or external flow control, intended to function as a GRS or AGRS. All trap -style grease removal • systems must be PDI or IAPMO approved. Y. "Indirect Discharge" - The discharge or the introduction of pollutants into the • POTW from any non-domestic source regulated under Section 307(b) (c) or (d) of the Act. Z. "Industrial Waste" - Solid, liquid or gaseous waste resulting from any industrial, manufacturing, trade or business process or from the development, recovery or processing of natural resources. AA. "Instantaneous Maximum Discharge Limit or Instantaneous Limit" - The maximum concentration of a pollutant allowed to be discharged at any time, determined from the analysis of a discrete sample. Where a User is required to take a grab sample for purposes of determining compliance with Local Limits, this standard is the same as the Daily Maximum standard. For pollutants for which Users are required to take composite samples, (or for metals if no permit has been issued) the Instantaneous Limit shall be twice the Daily Limit. BB. "Interference" - A discharge which causes (either by itself or in combination with other discharges) a violation ofthe City's NPDES permit or prevents the intended sewage sludge use or disposal by inhibiting or disrupting the POTW, including its collection systems, pump stations, and wastewater and sludge treatment processes. An example is a discharge from a User which causes a blockage resulting in a discharge at a point not authorized under the City's NPDES permit. CC. "Local Limits" - Effluent limitation developed for Users by the Director to specifically protect the POTW from the potential of Pass Through, Interference, vapor toxicity, explosions, sewer corrosion, and contaminations of biosolids. Such limits shall be based on the POTW's site-specific flow and loading capacities, receiving water considerations, and reasonable treatment expectations for non-domestic wastewater. DD. "May" - Is permissive (see "shall"). • EE. "Medical Waste" - Isolation wastes, infectious agents, human blood and blood products, pathological wastes, sharps, body parts, contaminated bedding, surgical wastes, potentially contaminated laboratory wastes, and dialysis wastes. FF. "Minor Industrial User (MN)" - A non -categorical industrial or commercial user of the POTW that does not qualify as a significant industrial user, but that operates facilities that: 1. Have some discharges of wastewater that could cause detectably elevated concentrations of metals or toxics in the pretreatment quarterly analysis; or 2. Have a discharge of small quantities of dangerous waste to the POTW which have been excluded from regulation under Chapter 173-303 WAC through the domestic sewage exclusion; or 3. Have a potential to discharge or spill chemicals to the POTW. GG. "Monthly Average" - The arithmetic mean of the effluent samples collected during a calendar month or specified 30 -day period. Where the Control Authority has taken a sample during the period, it must be included in the monthly average if provided in time. However, where composite samples are required, grab samples taken for process control or by the Control Authority are not to be included in a monthly average. HH. "Monthly Average Limit" - The limit to be applied to the Monthly Average to determine compliance with the requirements of this ordinance (see section 13.06.045 for listing). H. "Natural Outlet" - Any outlet, including storm sewer overflows, into a watercourse, pond, ditch, lake or other body of surface or ground water. JJ. "New Source" - l. Any building, structure, facility, or installation from which there is (or may be) a discharge of pollutants, the construction of which commenced after the publication • _�_ 1-24 iof proposed pretreatment standards under Section 307(c) of the Act which will be applicable to such source if such standards are thereafter promulgated in accordance with that section, provided that: a. The building, structure, facility, or installation is constructed at a site at which no other source is located; or b. The building, structure, facility, or installation totally replaces the process or production equipment that causes the discharge of pollutants at an existing source; or C. The production orwastewater generating processes ofthe building, structure, facility, or installation are substantially independent of an existing source at the same site. In determining whether these are substantially independent, factors such as the extent to which the new facility is integrated with the existing plant, and the extent to which the new facility is engaged in the same general type of activity as the existing source, should be considered. 2. Construction on a site at which an existing source is located results in a modification rather than a new source if the construction does not create a new building, structure, facility, or installation meeting the criteria of Section (1)(b) or (c) above but otherwise alters, replaces, or adds to existing process or production equipment. 3. Construction of a New Source has commenced if the owner or operator has: a. Begun, or caused to begin, as part of a continuous onsite construction program i. any placement, assembly, or installation of facilities or equipment; or ii. significant site preparation work including clearing, excavation, or removal of existing buildings, structures, or facilities which is necessary for the placement, assembly, or installation of new source facilities or equipment; or b. Entered into a binding contractual obligation for the purchase of facilities or equipment which are intended to be used in its operation within a reasonable time. Options to purchase or contracts that can be terminated or modified without substantial loss, and contracts for feasibility, engineering, and design studies do not constitute a contractual obligation under this paragraph. KK. "Non -FSE FOG Discharger (NFD)" - Any establishment, such as a church, synagogue, worship hall, banquet facility, or meeting space, with a commercial -style kitchen that is used for preparing, serving, or otherwise making available for consumption foodstuffs in or on a receptacle that requires washing two days a week or less and that discharges to the POTW. LL. "NPDES" - National Pollutant Discharge Elimination System Permit program as administered by the USEPA or State. MM. "0 and M" - Operation and Maintenance. NN. "Other Wastes" - Decayed wood, sawdust, shavings, bark, lime, refuse, ashes, garbage, offal, oil, tar, chemicals and all other substances except sewage and industrial wastes. 00. "Pass Through" - A discharge that exits the POTW into waters of the United States in quantities or concentrations which, alone or in conjunction with a discharge or discharges from other sources, is a cause of a violation of any requirement of the [City]'s NPDES permit, including an increase in the magnitude or duration of a violation. isPP. "Person" - Any individual, partnership, co -partnership, firm, company, _8_ 1-25 corporation, association, joint stock company, trust, estate, govermmental entity, or any other legal entity; or their legal representatives, agents, or assigns. This definition includes all Federal, State, and local governmental entities. QQ. "pH" - A measure of the acidity or alkalinity of a solution, expressed in standard units. RR. "POTW (Public Owned Treatment Works)" - A treatment works, as defined by Section 212 of the Act (33 U.S.C. Section 1292), that is owned by the City. This definition includes any devices or systems used in the collection, storage, treatment, recycling, and reclamation of sewage or industrial wastes of a liquid nature and any conveyances, that convey wastewater to a treatment plant. SS. "Pollutant" - Dredged spoil, solid waste, incinerator residue, filter backwash, sewage, garbage, sewage sludge, munitions, medical wastes, chemical wastes, biological materials, radioactive materials, heat, wrecked or discarded equipment, rock, sand, cellar dirt, municipal, agricultural and industrial wastes, and certain characteristics of wastewater (e.g., pH, temperature, TSS, turbidity, color, BOD, Carbonaceous Oxygen Demand, toxicity, or odor). TT. "Pretreatment" - The reduction of the amount of pollutants, the elimination of pollutants, or the alteration of the nature of pollutant properties in wastewater prior to, or in lieu of, introducing such pollutants into the POTW. This reduction or alteration can be obtained by physical, chemical, or biological processes; by process changes; or by other means, except by diluting the concentration of the pollutants unless allowed by an applicable pretreatment standard. UU. "Sewage" - Water -carried human wastes or a combination of water -carried wastes from residence, business buildings, institutions and industrial establishments, together with such ground, surface, storm or other waters as may be present. VV. "Sewer" - Any pipe, conduit, ditch or other device used to collect and transport sewage or storm water from the generating source. WW. "Shall" Is mandatory. XX. "Significant Industrial User (SN)" -Except as provided in paragraph (3) below, a Significant Industrial User is: 1. A User subject to categorical pretreatment standards; or 2. A User that: a. Discharges an average of twenty-five thousand (25,000) gpd or more of process wastewater to the POTW (excluding sanitary, noncontact cooling, and boiler blowdown wastewater); b. Contributes a process wastestream which makes up five (5) percent or more of the average dry weather hydraulic or organic capacity of the POTW treatment plant; or C. Is designated as such by the City on the basis that it has a reasonable potential for adversely affecting the POTW's operation or for violating any pretreatment standard or requirement. 3. Upon a finding that a User meeting the criteria in paragraph (2) above has no reasonable potential for adversely affecting the POTW's operation or for violating any pretreatment standard or requirement, the City may at any time, on its own initiative or in response to a petition received from a user, and in accordance with procedures in 40 CFR 403.8(f) (6), determine that such User should not be considered a Significant Industrial User. • _9_ 1-26 • YY,.,' "Slugload or Slug Discharge" -Any Discharge of anon -routine, episodic nature, including but not limited to an accidental spill or a non -customary batch Discharge, which has a reasonable potential to cause Interference or Pass Through, or in any other way violate the POTW's regulations, local limits or Permit conditions. This includes discharges at a flow rate or concentration that could cause a violation of the prohibited discharge standards of Section 13.06.030 of this ordinance. ZZ. "Storm Water" - Any flow occurring during or following any form of natural precipitation, and resulting from such precipitation, including snowmelt. AAA. "Suspended Solids" - The total suspended matter that floats on the surface of, or is suspended in, water, wastewater, or other liquid, and that is removable by laboratory filtering. BBB. "Toxic Pollutants" -Those substances, and any other pollutant or combination of pollutants listed as toxic in regulations promulgated by the Administrator of the Environmental Protection Agency under Section 307 of the Clean Water Act. CCC. "Upset" - An exceptional incident in which a Discharger unintentionally and temporarily is in a state of noncompliance with the standards set forth in this Chapter due to factors beyond the reasonable control of the Discharger, and excluding noncompliance to the extent caused by operational error, improperly designed treatment facilities, inadequate treatment facilities, lack of preventive maintenance, or careless or improper operation thereof. DDD. "User or Industrial User" - A source of indirect discharge. EEE. "Wastewater" - Industrial waste, or sewage or any other waste including that which may be combined with any ground water, surface water or storm water, that may be discharged to the POTW. • 13.06.030 - Discharge Prohibitions. A. General Prohibitions. No user shall introduce or cause to be introduced into the POTW any pollutant or wastewater that causes Pass Through or Interference. These general prohibitions apply to all users of the POTW whether or not they are subject to Categorical Pretreatment Standards or any other National, State, or local pretreatment standards or requirements. B. Specific Prohibitions. No User shall introduce or cause to be introduced into the POTW the following pollutants, substances, or wastewater: 1. Pollutants that either alone or by interaction may create a fire or explosive hazard in the POTW, a public nuisance or hazard to life, or prevent entry into the sewers for their maintenance and repair or are in any way injurious to the operation of the system or operating personnel. This includes waste streams with a closed -cup flashpoint of less than 140 degrees F (60 degrees C) using the test methods specified in 40 CFR 261.21. 2. Any soluble waste or wastes having a pH lower than 5.0 or higher than 10.0 or having any other corrosive property that reasonably could be hazardous to structures, equipment, or personnel of the City, such as, but not limited to, battery or plating acids and wastes, copper sulfate, chromium salts and compounds, or salt brine. 3. Solid or viscous substances in amounts that may cause obstruction to the flow in the sewer or other interference with the operation of the system. In no case shall solids greater than 1/4 inch (0.64 cm) in any dimension be discharged. 4. Pollutants, including oxygen -demanding pollutants (BOD, etc.), released • in a discharge at a flow rate and/or pollutant concentration that, either singly or by interaction with other will cause interference with the POTW. pollutants, _lo_ 1-27 5. Wastewater having a temperature that will interfere with the biological • activity in the system, has detrimental effects on the collection system, or prevents entry, into the sewer. In no case shall wastewater be discharged that causes the wastewater temperature at the treatment plant to exceed 104 degrees F (40 Q. 6. Petroleum oil, nonbiodegradable cutting oil, or products of mineral oil origin, in amounts that will cause Pass Through or Interference. 7. Pollutants that result in the presence of toxic gases, vapors, or fumes within the POTW in a quantity that may cause acute worker health and safety problems. 8. Trucked or hauled pollutants, except at discharge points designated by the Director in accordance with Section 13.06.051 of this ordinance. 9. The following classes of discharge are prohibited unless approved by the Director because of extraordinary circumstances, such as lack of direct discharge alternatives due to combined sewer service or need to augment sewage flows due to septic conditions: a. Noncontact cooling water in significant volumes. b. Stormwater, or other direct inflow sources. C. Wastewaters significantly affecting system hydraulic loading that do not require treatment or would not be afforded a significant degree of treatment by the system. 10. Noxious or malodorous liquids, gases, solids, or other wastewater that either singly or by interaction with other wastes, are sufficient to create a public nuisance or a hazard to life, or to prevent entry into the sewers for maintenance or repair. 11. Wastewater that imparts color that cannot be removed by the treatment process, such as, but not limited to, dye wastes and vegetable tanning solutions, that consequently imparts color to the treatment plant's effluent, thereby violating the City's NPDES • permit. 12. Wastewater containing any radioactive wastes or isotopes except in compliance with applicable State or Federal regulations. 13. New discharges of stormwater, surface water, ground water, artesian well water, roof runoff, subsurface drainage, condensate, deionized water, noncontact cooling water, and unpolluted wastewater, unless specifically authorized by the Director. 14. Sludges, screenings, or other residues from the pretreatment of industrial wastes, unless specifically authorized by the Director. 15. Medical wastes, except as specifically authorized by the Director in a wastewater discharge permit. 16. Wastewater causing, alone or in conjunction with other sources, the treatment plant's effluent to fail toxicity test. 17. Detergents, surface-active agents, or other substances that may cause excessive foaming in the POTW. 18. Wastewater causing two readings on an explosion hazard meter at the point of discharge into the POTW, or at any point in the POTW, of more than ten percent (10%) or any single reading over twenty percent (20%) of the Lower Explosive Limit based on an explosivity meter reading. Pollutants, substances, or wastewater prohibited by this section shall not be processed or stored in such a manner that an unintended discharge to the sanitary sewer or the storm sewer could occur. -11- 1-28 • -13.06.031 - Fats, Oil and Grease (FOG). I',-,:- :' •' - , No user shall discharge more than 100 mg/1 of fats, oils or greases into the sewer system at any instant. The City may sample and inspect grease traps of commercial establishments to ensure they are being maintained to reduce buildup of grease in the sewer system. The City recognizes that preventative measures are necessary to control discharges containing FOG that might cause wastewater treatment plant interference. The City may require commercial establishments to initiate Best Management Practices (BMPs) to control and maintain grease interceptors or traps. All FSEs and NFDs shall have an adequate grease removal system installed and exercise proper kitchen best management practices to ensure that excess concentrations of FOG are not discharged to the POTW. The property owner shall maintain all grease interceptors or traps in accordance with manufacturer recommendations. In the event that the City cleans a sewer main blocked by FOG originating from a commercial establishment, the commercial establishment shall reimburse the City for those costs. 13.06.032 - New Construction. A. Prior to construction of a new FSE or NFD, a building permit shall be obtained from the appropriate jurisdiction. Plan submittals shall include kitchen fixture plan views and kitchen waste plans showing all potential grease discharging lines, all GRSs, and connecting piping. The application shall be routed to the Director or his designee for review and approval prior to connecting new construction to the POTW. • B. All new single occupancy Food Service Establishment buildings shall be constructed with properly sized grease removal systems. All kitchen drains and any other drains that may carry grease -laden waste shall be connected to a GRS. A dishwasher shall not be connected to trap -style Grease Removal Systems. If a trap -style GRS is installed, the kitchen may not have a garbage disposal/garbage grinder/macerator or similar unit connected to it. C. All new construction, multiple occupancy, and food service establishment buildings, shall include a separate waste line for all leasable spaces that discharge to a common 2000 gallon or larger interceptor. This waste line shall be permanently marked to identify it as required by the Director. When a space is leased, sold, or rented to a FSE or NFD, all kitchen drains and any other drains that may carry grease -laden waste shall be connected to this waste line; no domestic sewage may be connected to this line. The property owner shall be responsible for proper maintenance of this interceptor in accordance with the provisions of this ordinance. D. All new single occupancy Non -FSE FOG Discharger buildings shall install a properly sized GRS. Interceptor -style GRSs are recommended, but trap -style GRSs are permissible. All kitchen drains and any other drains that may carry grease -laden waste shall be connected to this GRS (except the dishwasher if a trap -style GRS is installed). If a trap -style GRS is installed, the kitchen may not have a garbage disposal/garbage grinder/macerator or similar unit installed. E. Any FSE or NFD undertaking a substantial remodel will be considered to be new construction for the purposes of this ordinance. 13.06.033 - Existing Construction. • A. Every person owning or operating an FSE without a functional GRS shall be required to install a functional GRS. The type of GRS required will be determined by the -12- 1-29 Director, taking into account cost, available space and gradient, -and any other pertinent Is information. Where feasible, all kitchen drains and any other drains that may carry grease -laden waste shall be connected to the GRS. Dishwashers shall not be connected to trap -style Grease Removal Systems. If a trap -style GRS is installed, the kitchen may not have a garbage disposal/garbage grinder/macerator or similar unit installed. B. Any existing NFD without a functional GRS may be required to install one. The type of GRS required will be determined by the Director, taking into account cost, available space and gradient, whether the user is in a grease impact area, and any other pertinent information. Where feasible, all kitchen drains and any other drains that may carry grease -laden waste shall be connected to this GRS (except the dishwasher if a trap -style GRS is installed). If a trap -style GRS is installed, the kitchen may not have a garbage disposal/garbage grinder/macerator or similar unit installed. 13.06.034 - Grease Removal System Maintenance. A. All grease removal systems shall be maintained to ensure proper operation. At a minimum, interceptor -style GRSs shall be cleaned at least once every 90 days and trap -style GRSs cleaned at least once per week. These required frequencies may be extended with the approval of the Director. Grease Removal Systems must be cleaned whenever the combined thickness of the floating greases and settled solids is equal to, or greater than, 25% of the total liquid depth in the GRS. B. When cleaned, an interceptor -style GRS must be completely pumped out, all solids removed, solidified grease scraped from the interior and the structure and all internal plumbing inspected for damage and corrosion. The GRS shall be refilled with water prior to • being placed back into operation. If repairs are required, they shall be performed within 7 days. C. Trap -style GRSs maybe maintained by the FSE or NFD. When cleaned, the trap must have surface grease and oil removed, settled solids removed, all sides scraped, removable parts removed and cleaned, be inspected for damage and corrosion, and be properly reassembled. If repairs are required, they shall be performed within 7 days. D. The material that is removed in the process of cleaning a GRS shall not be discharged back into the GRS, any part of the POTW, any private sewer, any drainage piping, or storm sewer system. All materials removed shall be handled and disposed of in accordance with Federal, State, County and Local laws, rules and regulations. E. In addition to the maintenance required above, Automatic Grease Removal Systems shall be maintained in accordance with the manufacturers' guidelines. 13.06.035 - Grease Removal System Additives. No additive may be introduced to the plumbing system that would reduce the effectiveness of the GRS. 13.06.036 - Solids Interceptor. If a garbage disposal/garbage grinder/macerator or similar unit is installed in a kitchen, it must discharge to the GRS through a solids interceptor plumbed immediately after the garbage disposal/garbage grinder/macerator or similar unit. The solids interceptor shall be maintained in proper operating condition at all times. • -13- 1-30 • 13.06.037 - Grease Removal System Sizing. ; Trap -style grease removal systems shall be sized in accordance with the standards in the, currently adopted Plumbing Code. 13.06.038 - Flow Controls. All trap -style grease removal systems shall have an internal or external flow control installed to ensure that wastewater flow through the trap does not exceed the manufacturer's design flow rating. This flow control shall be maintained in operating condition at all times. 13.06.039 - Record Keeping. Users subject to this ordinance shall document all cleaning and maintenance activities performed on their GRS. These records shall be maintained for a minimum of three (3) years and be available for inspection and copying by the Director or his representative. This period shall be automatically extended for the duration of any litigation concerning the user or the POTW, or where the user has been specifically notified of a longer retention period required by the Director. 13.06.040 Limitations on Wastewater Strength. No user shall introduce or caused to be introduced into the POTW any of the following discharges unless approved otherwise in writing by the Director: A. A standard five (5) day biochemical oxygen demand greater than four hundred (400) milligrams per liter or fifty (50) pounds in any one load, whichever is less. • B. Wastes containing more than four hundred (400) milligrams per liter of suspended solids or fifty (50) pounds in any one load, whichever is less. C. A daily average flow of fifty thousand (50,000) gallons or more, or a flow greater than five percent (5%) ofthe flow carried by the treatment facility receiving the waste, whichever is less. 13.06.041 - National Categorical Pretreatment Standards. The categorical pretreatment standards found at 40 CFR Chapter I, Subchapter N, Parts 405-471 are incorporated herein by this reference. A. Where a categorical pretreatment standard is expressed only in terms of either the mass or the concentration of a pollutant in wastewater, the Director may impose equivalent concentration or mass limits in accordance with Section 13.06.041(D) and (E) (see 40 CFR 403.6(c)). B. When categorical Pretreatment Standards are expressed in terms of a mass of pollutant that may be discharged per unit of production, the Director may either impose limits based on mass or equivalent effluent concentrations. The User must supply appropriate actual or projected long term production rates for the unit of production specified in order to facilitate this process. (See 40 CFR 403.6(c)(2)). C. The Director may permit wastewater subject to a categorical pretreatment standard to be mixed with other wastewaters prior to treatment. In such cases, the User shall identify all categorical wastestreams and provide sufficient information on each non -categorical wastestream to determine whether it should be considered dilute for each pollutant. Absent • information showing that non -categorical wastestreams contain the pollutant in question at levels above that of the supply water, such wastestreams shall be considered dilute. In such situations, -14- 1 - 31 the Director shall apply the combined wastestream formula as found at 40 CFR 403.6(e) to determine appropriate limits. _ . D. When a categorical pretreatment standard is expressed only in terms of pollutant concentrations, an Industrial User may request that the City convert the limits to equivalent mass limits. The City may establish equivalent mass limits if the Industrial User meets all of the conditions set forth below. 1. To be eligible for equivalent mass limits, the Industrial User must submit information with its permit application or permit modification request that: a. Shows it has a pretreatment system that has consistently met all applicable Pretreatment Standards and maintained compliance without using dilution. b. Describes the water conserving practices and technologies it employs, or will employ, to substantially reduce water use during the term of its permit. C. Includes the facility's actual average daily flow rate for all waste streams from continuous effluent flow metering. d. Determines an appropriate unit of production, and provides the present and long-term average production rates for this unit of production. e. Shows that long term average flow and production are representative of current operating conditions. f. Shows that its daily flow rates, production levels, or pollutant levels do not vary so much that equivalent mass limits would be inappropriate. g. Shows the daily and monthly average pollutant allocations currently provided based on the proposed unit of production. 2. An Industrial User subject to equivalent mass limits must: a. Maintain and effectively operate control and treatment • technologies adequate to achieve compliance with the equivalent mass limits. b. Continue to record the facility's flow by continuous effluent flow monitoring. C. Continue to record the facility's production rates. d. Notify the Director if production rates are expected to vary by more than 20 percent from the baseline production rates submitted according to paragraph 13.06.041(D)(1)(d). The Director may reassess and revise equivalent limits as necessary to reflect changed conditions. e. Continue to employ the same or comparable water conservation methods and technologies as those implemented pursuant to section 13.06.041(D)(1)(b) so long as it discharges under an equivalent mass limit. 3. Equivalent mass limits: a. Shall not exceed the product of the actual average daily flow from regulated process(es) of the User and the applicable concentration -based daily maximum and monthly average standards (and the appropriate unit conversion factor). b. May be reassessed and the permit revised upon notification of a revised production rate, as necessary to reflect changed conditions at the facility; and c. May be retained in subsequent permits if the User's production basis and other information submitted in 13.06.041(D)(1) is verified in their reapplication. The User must also be in compliance with Section 13.06.182 regarding the prohibition of bypass. E. The Director may convert the mass limits of the categorical pretreatment standards of 40 CFR Parts 414 (organic chemicals), 419 (petroleum refining), and 455 (pesticide . -15- 1-32 • formulating, packaging and repackaging) to concentration limits in permits for such Users: In such cases, the Director will document the basis and the determination that dilution is not being substituted for treatment in the permit fact sheet. F. The Director is obliged under federal regulations to make the documentation of how any equivalent limits were derived (concentration to mass limits or vice versa) publicly available. G. Once incorporated into its permit, the User must comply with the equivalent limits in lieu of the Categorical Standards from which they were derived. H. The same production and flow estimates shall be used in calculating equivalent limits for the monthly (or multiple day average) and the maximum day. I. Users subject to permits with equivalent mass or concentration limits calculated from a production based standard shall notify the Director ifproduction will significantly change. This notification is required within two business days after the User has a reasonable basis to know that production will significantly change in the next calendar month. Users who fail to notify the Director of such anticipated changes must meet the more stringent of the equivalent limits or the User's prior limits. 13.06.042 - State Pretreatment Standards. The current version of the Washington State pretreatment standards and requirements, located at Chapter 173-216 WAC, and all subsequent amendments to those standards and requirements, are incorporated herein by this reference. All waste materials discharged from a commercial or industrial operation into the POTW must satisfy the provisions of Chapter • 173-216 WAC. The following are required for discharges to a POTW: A. Any person who constructs or modifies or proposes to construct or modify wastewater treatment facilities must first comply with the regulations for submission of plans and reports for construction of wastewater facilities, chapter 173-240 WAC. Until the City is delegated the authority to review and approve such plans under RCW 90.48.110, sources of non-domestic discharges shall request approval for such plans through the Department of Ecology. To ensure conformance with this requirement, proof of the approval of such Plans and one copy of each approved plan shall be provided to the Director before commencing any such construction or modification. B. Users shall apply to the Director for a permit at least 60 days prior to the intended discharge of any pollutants other than domestic wastewater or wastewater that the Director has determined is similar in character and strength to normal domestic wastewater with no potential to adversely affect the POTW. (WAC 173-216-050(1)). C. All Significant Industrial Users must apply for and obtain a permit prior to discharge. D. All users shall apply all known, available, and reasonable methods to prevent and control waste discharges to the waters of the state (AKART). (WAC 173-216-050(3)). E. Discharge restrictions of Chapter 173-303 WAC (Dangerous Waste) shall apply to all Users. (Prohibited discharge standards have been merged with Federal prohibitions in section 13.06.030). F. Claims of confidentiality shall be submitted according to WAC 173-216-080. Information which may not be held confidential includes the: Name and address of applicant, description of proposal, the proposed receiving water, receiving water quality, and effluent data. • Claims shall be reviewed based on the standards of WAC 173-216-080, Chapter 42. 56 RCW, -16- 1-33 Chapter 173-03 WAC, and RCW 43.24A.160. 1 • G. - Persons applying for a new permit or a permit renewal or modification which allows a new or increased pollutant loading shall publish notice for each application in the format provided by the City. Such notices shall fulfill the requirements of WAC 173-216-090. These requirements include publishing: 1. The name and address of the applicant and facility/activity to be permitted. 2. A brief description of the activities or operations which result in the discharge. 3. Whether any tentative determination which has been reached with respect to allowing the discharge. 4. The address and phone number of the office of the Director where persons can obtain additional information. The dates of the comment period (which shall be at least 30 calendar days). 6. How and where to submit comments or have any other input into the permitting process, including requesting a public hearing. H. The Director may require persons applying for a new permit or a permit renewal or modification which allows a new or increased pollutant loading to mail notice to persons who have expressed an interest in being notified, to state agencies and local governments with a regulatory interest, and shall post the notice on the premises. If the Director determines that there is sufficient public interest, the City shall hold a public meeting following the rules of WAC 173-216-100. I. Permit terms shall include, wherever applicable, the requirement to apply all • known, available, and reasonable methods of prevention, control, and treatment. J. All required monitoring data shall be analyzed by a laboratory registered or accredited under the provisions of Chapter 173-50 WAC, except for flow, temperature, settleable solids, conductivity, pH, turbidity, and internal process control parameters. However, if the laboratory analyzing samples for conductivity, pH, and Turbidity must otherwise be accredited, it shall be accredited for these parameters as well. 13.06.043 - Right of Revision. The City reserves the right to amend this Chapter to provide for more stringent limitations or requirements on discharges to the POTW where deemed necessary to comply with the objectives set forth in Section 13.06.010 of this Chapter. 13.06.044 - Dilution. No user shall increase the use of process water, or in any way attempt to dilute a discharge, as a partial or complete substitute for adequate treatment to achieve compliance with a discharge limit, unless expressly authorized by an applicable pretreatment standard or requirement. The Director may impose mass limitations on users where deemed appropriate to safeguard against the use of dilution to meet applicable pretreatment standards or requirements, or in other cases when the imposition of mass limitations is appropriate. 13.06.045 - Local Limits. A. The City has established local limits pursuant to 40 CFR 403.5(c). These limitations are "pretreatment standards" and are enforceable in wastewater discharge permits. • -17- 1-34 • The pollutant limits are established to protect against pass through and interference and reflect theapplication of reasonable treatment technology. No person shall discharge, wastewater in excess of the following local limits. ,7 Pollutant Local Limit (mg/L) Arsenic 0.21 Arsenic(i) 0.98 Cadmium 0.14 Chromium 42.2 Copper 2.43 Cyanide 0.50 Lead 1.09 Mercury 0.09 Molybdenum 0.17 Nickel 1.38 Selenium 0.86 Silver 0.85 Zinc 2.38 B. The limits apply at the point where the wastewater is discharged to the POTW. All concentrations for metallic substances are for total metal unless indicated otherwise. The Director may impose mass limits in addition to a concentration based limits. C. Users discharging BOD or TSS in excess of the concentration limits by more than the threshold amount identified in section 13.06.040, must apply for a permit. The permit will specify a maximum concentration that may not be exceeded. Such Users shall be subject to surcharges up to the maximum loading limit established by permit. D. Users shall be subject to "instantaneous limits" (as determined by a grab sample) of equal to twice the "local limit concentration for any pollutant for which a composite sample is required in a permit. This provision is inapplicable to Users without permits, or without the permit requirement to collect a composite sample for the analyte in question. E. The Director shall use the individual permit process to establish ceiling limits for compatible pollutants and appropriate discharge limits for all other pollutants not listed, including pollutants subject to regulation under RCRA, volatile or semi -volatile organics, halogenated or brominated compounds, poly -aromatic hydrocarbons, polymers, surfactants, pesticide active ingredients, etc. • F. The Director may establish and require Best Management Practices for any category of User or type of industrial process which creates a non-domestic waste stream. Such -18- 1-35 requirements may be applied either in lieu of or in addition to the local limits of section . 13.06.045. BMPs may also include alternative limits which may be applied at,the-end of a specific process or treatment step instead of at the combined effluent. 13.06.050 - Accidental Discharge/SlugL Discharge Control Plans. The Director may require any User to develop and implement an accidental discharge/slug discharge control plan and take other actions the Director determines are necessary to control discharges that may be caused by spills or periodic non -routine activities. Accidental discharge/slug discharge control plans shall include at least the following: A. A description of all discharge practices, including any non -routine batch discharges such as from cleaning, replenishment, or disposal; B. A description of all stored chemicals, disclosing all ingredients in formulations which could violate a discharge prohibition if discharged to the sewer; C. The procedures for immediately notifying the Director of any accidental or slug discharge, as required by Section 13.06.106 of this ordinance; and D. The procedures that will be taken to prevent the occurrence or adverse impact from any accidental or slug discharge. Such procedures shall address the inspection and maintenance of storage areas, handling and transfer of materials, loading and unloading operations, control of plant site runoff, worker training, building of containment structures or equipment, measures for containing toxic organic pollutants (including solvents), and/or measures and equipment for emergency response. 13.06.051 - Hauled Wastewater. A. Residential wastes meeting the definition of"septage" maybe introduced into the POTW at locations designated by the Director, and at such times as are established by the Director. The hauler of such wastes shall be responsible for ensuring such wastes comply with all discharge prohibitions (Section 13.06.030 of this ordinance) and other applicable requirements of the City. The Director shall require septic tank waste haulers to obtain septic tank discharge permits and provide a manifest at the time of discharge identifying the customer name, address, and volume from each residence. B. The Director shall require the hauler, and may also require the generator, of non-domestic waste (including FOG) to obtain a septic tank discharge permit. Any disposal of hauled industrial waste must be first approved by the Director. 13.06.060 - Pretreatment Facilities. Users shall provide wastewater treatment as necessary to comply with this ordinance and shall achieve compliance with all categorical pretreatment standards, local limits, and the prohibitions set out in Section 13.06.030 of this ordinance within the time limitations specified by EPA, the State, or the Director, whichever is more stringent. Any facilities necessary for compliance shall be provided, operated, and maintained at the user's expense, and satisfy state requirements for review and approval of Plans for Wastewater Facilities as described in section 13.06.042. Such plans (Engineering Report, Plans and Specifications, and Operation and Maintenance Manuals) shall be submitted as required by Chapter 173-240 WAC to Department of Ecology for review. Users shall obtain approval, and provide proof of Department of Ecology approval to the City, prior to construction. The review of such plans and operating procedures shall in no way relieve the user from the responsibility of modifying such facilities as necessary -19- 1-36 • to`produce a discharge acceptable to the City under the provisions of this, ordinance.' 13.06.061 - Additional Pretreatment Measures. A. The Director may halt or prevent any discharge of pollutants to the POTW that reasonably appear to present an imminent endangerment to the health or welfare of persons. In such cases, the Director will provide the User advance notice if possible, but shall not delay a response to imminent endangerment. B. The Director may halt or prevent any discharge to the POTW that presents or may present an endangerment to the environment or which threatens to interfere with the operation of the POTW (including the collection system and pump stations). In such cases, the Director shall attempt to provide not only notice to the affected User(s), but the opportunity to respond. C. Any User causing the Director to exercise the emergency authorities provided under 13.06.157 and shall be responsible for reimbursement of all related costs to the City. D. The Director may require Users to reduce or curtail certain discharges to the sewer, designate that certain wastewater be discharged only into specific sewers, relocate and/or consolidate points of discharge, separate sewage wastestreams from industrial wastestreams, and take all other measures to protect the POTW and determine the user's compliance with the requirements of this ordinance. E. The Director, based on the determination that such devices are necessary for implementation of pretreatment requirements, may require any User to install and maintain, on their property and at their expense the following devices: 1. A sample taking facility accessible to the Director. • 2. A suitable storage and/or flow equalization tank. 3. Grease, oil, and/or grit interceptors. 4. An approved combustible gas detection meter. F. Users installing any of the above devices shall ensure they are of the type and capacity approved by the Director, meet applicable building and plumbing codes, and conform to any separate requirements established by the City. Users shall locate units in areas easily accessible for cleaning and inspection by representatives of the Director. Users shall be responsible for all periodic inspection, cleaning, and repair of such devices. • 13.06.080 - Wastewater Discharge Permits. 13.06.081- Industrial User Surveys. To satisfy this requirement, all non-domestic Users ofthe POTW must, upon request ofthe Director, periodically complete an Industrial User Survey form. Users shall fully disclose the information requested and sign the completed form in accordance with section 13.06.086. Proper completion of survey requirements is a condition of initial and continued discharge to th POTW. Users failing to fully comply with survey requirements within 30 days shall be subject to all enforcement measures authorized under this chapter including termination of service. The Director is authorized to prepare several forms for this purpose and to require completion of the particular form which the Director determines appropriate to provide the information needed to categorize each User. The Director is authorized to categorize each User, provide written notice of a User's categorization and what it means, and revise this categorization at any time. -20- 1-37 13.06.082 = Wastewater Discharge Permit Requirement. A. No User categorized by the Director as a Significant Industrial User shall discharge wastewater into the POTW without first (1) Filing an appropriate Application with the Department of Ecology (DOE) and (2) obtaining an individual wastewater discharge permit from DOE. A Significant Industrial User that has filed a timely application pursuant to section 13.06.083 of this ordinance may continue to discharge unless and until notified otherwise by DOE to the City. B. The Director shall require all Minor Industrial Users to obtain wastewater discharge permits. C. Other Users shall implement Best Management Practices as necessaryto carryout the purposes of this ordinance. For example, a wastewater discharge permit may be required solely for flow equalization. D. Any failure to complete the required survey form, to apply for and obtain a required permit, or to comply with the terms and conditions of a wastewater discharge permit shall be deemed violations of this ordinance and subject the wastewater discharge permittee to the sanctions set out in Sections 13.06.150 through 13.06.170 of this ordinance. Obtaining a wastewater discharge permit does not relieve a permittee of its obligation to comply with all Federal and State pretreatment standards or requirements or with any other requirements of Federal, State, and local law. 13.06.083 - Wastewater Discharge Permitting: Existing Connections. Any User required to obtain a wastewater discharge permit who was discharging wastewater into the POTW prior to the effective date of this ordinance and who wishes to • continue such discharges shall, within thirty (30) days after the effective date, apply to the Director for a wastewater discharge permit in accordance with section 13.06.085 of this ordinance, and shall not cause or allow discharges to the POTW to continue longer than sixty (60) days after the effective date of this ordinance except in accordance with a wastewater discharge permit issued by the Director. 13.06.084 - Wastewater Discharge Permitting: New Connections. Persons wishing to establish a new discharge of non-domestic wastewater to the POTW must first complete a survey form. Any User identified by the Director through the survey as needing a permit must file a permit application. Applications for wastewater discharge permits, in accordance with Section 13.06.085 of this ordinance, must be filed at least ninety (90) days prior to the desired date of discharge, and the discharge permit obtained prior to commencing discharge. 13.06.085 - Wastewater Discharge Permit Application Contents. A. All Users required to obtain a wastewater discharge permit must apply using the form provided by the Director. Users must supply the Director the following information as part of the permit application if relevant to the Users operation. 1. Identifying information. a. The name and physical address of the facility, the names of the operator/facility manager and owner, and the name and address of the point of contact; b. A description of activities, facilities, and plant production processes on the premises. • -21- 1-38 • 2. A list of any environmental control permits held by�or for the facility. 3. A description of operations.and facilities including: a. A brief description of the operations, average rate of production, and industrial classification (SIC or NAICS codes) of the operation(s) conducted on site. b. The number and type of employees, and proposed or actual hours of operation. C. The type, amount, rate of production, and process used for each product produced. d. The type and amount of raw materials used (average and maximum rates). e. The raw materials and chemicals to be routinely stored at the facility (including products in rail cars and tank trucks located on site). f. The types of wastes generated on a routine and periodic basis. g. The times and durations when wastes will be discharged. h. A schematic process diagram showing each process step, waste stream, treatment step, internal recycle, and point of discharge to the POTW. This diagram should identify which streams are subject to categorical standards. i. Site plans, floor plans, mechanical and plumbing plans, and details to show all sewers, floor drains, and appurtenances by size, location, and elevation, and all points of discharge. j. The sampling locations and provisions formonitoring discharges. k. Whether plans for wastewater facilities under Chapter 173-240 WAC have been developed, and their approval status (Engineering Report, Plans and Specifications, and an Operations and Maintenance Manual). 4. Flow data. The average daily and maximum daily flow, in gallons per day, to the POTW from each waste stream. Information shall be complete enough to allow use of the combined wastestream formula per Section 13.06.041(C)(and 40 CFR 403.6(e)) where applicable. 5. Pollutant data. a. The categorical pretreatment standards applicable to each regulated process. b. The results of sampling and analysis identifying the nature and concentration, (and mass where required by the standard or the Director), of regulated pollutants in the discharge from each regulated process. C. The estimated peak instantaneous, daily maximum, and long-term average discharge concentrations (and mass) based on the sampling results. 6. Sampling data to show samples are: a. Representative of daily operations. b. Taken just downstream from pretreatment facilities if such exist, or just downstream of the regulated process(es) if no pretreatment exists. C. Collected as required by Section 13.06.111 of this ordinance. d. Analyzed according to Section 13.06.110 of this ordinance. 7. Information confirming BMPs. Where standards specify a BMP or pollution prevention alternative, the User must include the information sufficient to document that the BMPs or the applicable standards are (or will be) implemented. • -22- 1-39 8. Any request for a monitoring waiver (or a renewal of an -approved • monitoring waiver) for a pollutant neither present nor expected to be present in the discharge must include new sampling showing continued absence of the pollutant in the raw wastewater and satisfying Section 13.06.104.B. 9. Any other information deemed necessary by the Director to evaluate the situation and prepare a discharge permit. B. Incomplete or inaccurate applications will not be processed and will be returned to the user for revision. The City shall be held harmless for delays caused by returned applications. 13.06.086 - Application Signatories and Certifications. A. All survey forms, wastewater discharge permit applications, and User reports must be signed by an authorized representative of the User and contain the certification statement in Section 13.06.114 A. B. Users shall submit a new authorization if the designation of an authorized representative is no longer accurate. This includes when a different individual or position has responsibility for the overall operation of the facility, or overall responsibility for environmental matters for the company. The User must submit the new authorization prior to or with any reports to be signed by the new authorized representative. 13.06.087 - Wastewater Discharge Permit Decisions. The Director will evaluate the data furnished by the User and may require additional information. Within 45 days of receipt of a complete permit application, the Director will determine whether to issue an individual wastewater discharge permit. The Director may deny any application for an individual wastewater discharge permit, if he or she determines that the discharge does not meet applicable pretreatment standards and requirements or when the discharge would cause the POTW to violate the NPDES permit. 13.06.090 - Wastewater Discharge Permits. 13.06.091 - Wastewater Discharge Permit Duration. The Director may issue a wastewater discharge permit for a period of up to five (5) years from its effective date. Each wastewater discharge permit will indicate its expiration date. 13.06.092 - Wastewater Discharge Permit Contents. Wastewater discharge permits will include conditions the Director deems reasonably necessary to carry out the goals of the pretreatment program (Section 13.06.010), federal and state regulations, and the requirements of this Ordinance. A. Wastewater discharge permits will contain: 1. The permit issuance date, expiration date, and effective date. 2. A statement that the wastewater discharge permit is nontransferable except in accordance with Section 13.06.095 of this ordinance, and provisions for furnishing the new owner or operator with a copy of the existing wastewater discharge permit. 3. Effluent limits, including Best Management Practices, based on applicable pretreatment standards and requirements to apply AKART (see Section 13.06.0420. • -23- 1-40 • 1',, :, -4. • The pollutants to be monitored -and specific monitoring requirements. This includes the sampling location(s), sampling frequencies, and sample types consistent with Federal, State, and local law. (See Section 13.06.042(J)) 5. Requirements to submit certain reports (as reflected in section 13.06.100), provide various notifications, keep records, and implement Best Management Practices. 6. The process to be used to request a waiver from monitoring for a pollutant neither present nor expected to be present in the Discharge in accordance with Section 13.06.104.B, or a specific waived pollutant in the case of an individual permit. 7. A statement of applicable civil and criminal penalties for violation of pretreatment standards and requirements, and any applicable compliance schedule. Such schedule may not extend the time for compliance beyond that required by applicable Federal, State, or local law. 8. Requirements to control slug discharges, including to develop, update, and implement slug discharge control plans (find required content in section 13.06.050) where the Director determines such plans are important to preventing accidental, unanticipated, or non -routine discharges. 9. Any monitoring which has been conditionally waived by the Director according to Section 13.06.104 (B) but which automatically applies at any time the requirements of the conditional waiver are not met. 10. Reapplication requirements. B. Wastewater discharge permits may contain, but need not be limited to, the following conditions: • 1. Pretreatment facilities and measures required by Section 13.06.061 of this Ordinance. 2. Limits on the average and/or maximum rate of discharge, time of discharge, and/or requirements for flow regulation and equalization. 3. Requirements to install pretreatment technology, pollution controls, or to construct appropriate containment devices to reduce, eliminate, or prevent the introduction of pollutants into the treatment works, ground, or stormwater. 4. Requirements to develop and implement of waste minimization plans to reduce the amount of pollutants discharged to the POTW. 5. Requirements to pay charges or fees for discharge to the POTW including high strength charges. 6. Requirements to install and maintain inspection and sampling facilities and equipment, including flow measurement devices. 7. Notice that compliance with the wastewater discharge permit does not relieve the permittee of responsibility for compliance with all applicable Federal and State pretreatment standards, including those which become effective during the term of the wastewater discharge permit. 8. Other conditions as deemed appropriate by the Director to ensure compliance with this ordinance, and State and Federal laws, rules, and regulations. 13.06.093 - Permit Issuance Process. A. Public Notice. Users shall follow the procedures for public notice found in • section 13.06.042(G) and (H). The Director shall consider and respond to public input as appropriate prior to issuance of a permit. -24- 1-41 B. Permit Appeals. The Director shall provide public notice of the issuance of a wastewater discharge permit. The notice will be published in a newspaper of general circulation that provides meaningful public notice within the jurisdictions serviced by the POTW. Any person, including the User, may petition the Director to reconsider the terms of a wastewater discharge permit within thirty (30) days of notice of its issuance. 1. Failure to submit a timely petition for review shall be deemed to be a waiver of the administrative appeal. 2. In its petition, the appealing parry must indicate the wastewater discharge permit provisions objected to; the reasons for this objection; and the alternative condition, with rationale to support alternative conditions, if any, it seeks to place in the wastewater discharge permit. 3. The effectiveness of the wastewater discharge permit shall not be stayed pending the appeal. 4. If the Director fails to act within thirty (30) days, a request for reconsideration shall be deemed to be denied. Decisions not to reconsider a wastewater discharge permit, not to issue a wastewater discharge permit, or not to modify a wastewater discharge permit shall be considered final administrative actions for purposes of judicial review. 5. Aggrieved parties seeking judicial review of the final administrative wastewater discharge permit decision must do so by filing a complaint with Superior Court of Clallam County within thirty (30) days. 13.06.094 - Wastewater Discharge Permit Modification. A. The Director may modify a wastewater discharge permit for good cause, including, but not limited to, the following reasons: 1. To incorporate any new or revised Federal, State, or local pretreatment standards or requirements including new or revised local limits. 2. To address new or changed operations, processes, production rates, waste streams, or changes in water volume or character. 3. To reflect conditions at the POTW requiring an authorized discharge to be reduced or curtailed. Such requirements may be either temporary or permanent. 4. Based on information indicating that a permitted discharge poses a threat to the POTW or staff, the receiving waters, or to violate a prohibition of this Chapter. 5. To address violations of any terms or conditions of the wastewater discharge permit. 6. To address misrepresentations or failure to fully disclose all relevant facts in the wastewater discharge permit application or in any required report. 7. To incorporate revisions based on a variance from categorical pretreatment standards approved pursuant to 40 CFR 403.13. permit. 8. To correct typographical or other errors in the wastewater discharge 9. To reflect a transfer of the facility ownership or operation to a new owner or operator as required under Section 13.06.095. 13.06.095 Wastewater Discharge Permit Transfer. Wastewater discharge permits may be transferred to a new owner or operator only if the permittee gives at least thirty (30) days advance notice to the Director and the Director approves -25- 1-42 0- • the wastewater discharge permit transfer. Failure to provide advance notice of a transfer renders ; the wastewater discharge permit void as of the date of facility transfer. The notice to the Director, must include a written certification by the new owner or operator which: A. States that the new owner and/or operator will not change the facility's operations and processes unless in compliance with this Chapter. B. Identifies the specific date on which the transfer is to occur. C. Acknowledges full responsibility for complying with the existing wastewater discharge permit. 13.06.096 - Wastewater Discharge Permit Revocation. The Director may revoke a wastewater discharge permit for good cause, including, but not limited to, instances when a User has: A. Failed to notify the Director of significant changes to the wastewater prior to the changed discharge. B. Failed to provide prior notification to the Director of changed conditions pursuant to Section 13.06.105 of this ordinance. C. Misrepresented or failed to fully disclose all relevant facts in the wastewater discharge permit application. D. Falsified self monitoring reports or tampered with monitoring equipment. E. Refused to allow the Director timely access to the facility premises and records. F. Failed to meet effluent limitations or permit conditions. G. Failed to pay applicable fines or sewer charges. . H. Failed to meet compliance schedule deadline dates. I. Failed to complete a wastewater survey or wastewater discharge permit application. J. Failed to provide advance notice of the transfer of business ownership. K. Violated anypretreatment standard or requirement, or any terms of the wastewater discharge permit or this ordinance. L. Ceased operations. M. Transferred business ownership. Wastewater discharge permits issued to a user are void upon the issuance of a new wastewater discharge permit to that user. 13.06.097 - Wastewater Discharge Permit Reissuance. A. User with an expiring wastewater discharge permit shall apply for wastewater discharge permit reissuance by submitting a complete permit application, in accordance with Section 13.06.085 of this ordinance, a minimum of ninety (90) days prior to the expiration of the User's existing wastewater discharge permit. 13.06.098 - Regulation of Waste Received from Other Jurisdictions. A. Prior to accepting wastewater for treatment from another municipality, or from a User located outside the municipal corporate boundaries of the City, the City shall enter into an inter -municipal agreement with the contributing municipality (County, Special Purpose • District, or other government entity recognized under State Law). Such agreement shall affix responsibilities in an enforceable manner to ensure that the pretreatment program is fully and -26- 1-43 equitably administered in all contributing jurisdictions. Any such agreement or modification • to such an agreement shall be reviewed by the City's legal counsel and shall be submitted, together with the opinion that it is legally sufficient, to the Approval Authority (Department of Ecology) and processed as a minor program modification. B. Prior to entering into an agreement required by paragraph A, above, the Director shall request the following information from the contributing municipality: 1. A description of the quality and volume of wastewater discharged to the POTW by the contributing municipality; 2. An inventory of all users located within the contributing municipality that are discharging to the POTW; and 3. Such other information as the Director may deem necessary. C. An interlocal agreement, as required by paragraph A, above, shall contain the following provisions: 1. Requirements for contributing municipalities to adopt a sewer use ordinance that establishes Pretreatment Standards and Requirements as stringent as in this Chapter. The Ordinance provisions and limits shall be revised to conform within nine (9) months to any future revisions of the City's ordinance. 2. Requirements for the contributing municipality to submit a revised User inventory on at least an annual basis, and reinforce requirements to obtain a permit prior to discharge. 3. A clear division of responsibilities for implementing each pretreatment related activity under this Chapter or in the City's National Pollutant Discharge Elimination System (NPDES) permit. Such tasks include reinforcing prohibitions, locating Users, issuing • wastewater discharge permits, conducting inspections, sampling, evaluating compliance, initiating enforcement, and reporting compliance. Any activities that will be conducted jointly by the contributing municipality and the Director must also be identified. 4. Requirements for the contributing municipality to provide the Director access to all information that the contributing municipality obtains as part of its pretreatment activities; 5. The nature, quality (e.g. conventional and toxic pollutant concentrations), and volume (peak and average flow rates) the contributing municipality is allowed to discharge to the City. How and where compliance will be measured, how fees for service and surcharges will be established, and how additional loading capacity, if needed, will be negotiated. 6. Provisions ensuring that the Director may enter and inspect Users' facilities located within the contributing municipality's jurisdictional boundaries to confirm that the pretreatment program is being properly administered and that Users are properly categorized, etc. 7. Provisions for addressing any breach of the terms of the inter -municipal agreement. 13.06. 100 - Reporting Requirements. 13.06. 101 - Baseline Monitoring Reports. A. When a Categorical Standard for an industry category is published, Users that perform that process are subject to the Categorical Standard and Users that either currently discharge or are scheduled to discharge wastewater from the process to the POTW, must submit • _27_ 1-44 • a "baseline monitoring report" to the Director. This report must contain the information listed, in paragraph C, below. The report is due within one hundred eighty (180) days after the effective -date of a Categorical Standard, unless the final administrative decision on a category determination ???comes later. B. Users that wish to begin discharging wastewater to the POTW from operations subject to Categorical Standards after EPA has published the standards (called New Sources), shall also submit a "baseline monitoring report" to the Director containing the information listed in paragraph C, below. However, for New Sources, the report must be provided at least ninety (90) days before desiring to discharge. New Sources shall describe the method of pretreatment they intend to use to meet applicable Categorical Standards. Because monitoring data will not be available for proposed facilities, New Sources instead must provide estimates of the anticipated flow rates and quantity of pollutants to be discharged. C. The Baseline Monitoring Report shall include the following information: 1. All information required in section 13.06.085.A(1) through 13.06.085A(7). 2. Additional Conditions for Existing Sources Measuring pollutants: a. Users shall take a minimum of one representative sample to compile the data for the Baseline Monitoring Report. b. Users shall take samples immediately downstream from pretreatment facilities if such exist or immediately downstream from the regulated process if no pretreatment exists. If the user mixes other wastewaters with the regulated wastewater prior to pretreatment, the User must provide the flows and concentrations necessary to apply the combined wastestream formula of section 13.06.041(C) and 40 CFR 403.6(e). Where the User wants an alternate concentration or mass limit, and it is allowed by federal rules at 40 CFR 403.6(e), the User shall propose the adjusted limit and provide supporting data to the City. C. Sampling and analysis shall be performed in accordance with Section 13.06.110 (Analytical Requirements), and Section 13.06.111 (Sample Collection). d. The Director may allow the report to use only historical data if the data is good enough to allow the evaluation of whether (and which) industrial pretreatment measures are needed. e. The baseline report shall indicate the time, date, and place of sampling, methods of analysis. The User shall certify that the sampling and analysis presented is representative of normal work cycles and expected pollutant discharges to the POTW. 3. Compliance Certification. The User shall furnish to the Director, upon request, a statement, reviewed by the User's Authorized Representative and certified by a qualified professional, indicating whether pretreatment standards are being met on a consistent basis, and, if not, whether additional operation and maintenance (O&M) and/or additional pretreatment steps are required to meet the pretreatment standards and requirements. A qualified professional could be someone that has comprehensive experience and training with the equipment, manufacturers representative, or a Professional Engineer. 4. Compliance Schedule. While New Sources must install the treatment required to meet the Pretreatment standards prior to operation, Existing Sources may be granted a compliance schedule where they must provide additional pretreatment and/or O&M to meet the pretreatment standards. In such cases, the User shall propose the shortest schedule by which . they can provide the additional pretreatment and/or O&M. The completion date which the User proposes in this schedule may not be later than the compliance date established for the applicable -28- 1-45 pretreatment standard.' Any compliance schedule authorized pursuant to this section must also, • meet -the requirements set out in Section 13.06.102 of this ordinance. , - , 5. Signature and Report Certification. All baseline monitoring reports must be certified in accordance with Section 13.06.114 (A) of this ordinance and signed by an authorized representative as defined by Section 13.06.020 (C). 13.06.102 - Compliance Schedule Progress Reports. The following conditions shall apply to compliance schedules proposed by operators of Existing Sources according to Section 13.06.101(C)(4) of this ordinance and incorporated into permits: A. The schedule shall establish dates for the commencement and completion of major events leading to the construction and operation of additional pretreatment required for the user to meet the applicable pretreatment standards (such events include, but are not limited to, hiring an engineer, completing preliminary and final plans, executing contracts for major components, commencing and completing construction, and beginning and conducting routine operation); B. No increment referred to above shall exceed nine (9) months; C. The User shall submit a progress report to the Director no later than fourteen (14) days following each date in the schedule and the final date of compliance including, as a minimum, whether or not it complied with the increment of progress, the reason for any delay, and, if appropriate, the steps being taken by the user to return to the established schedule; and D. In no event shall more than nine (9) months elapse between such progress reports to the Director. . 13.06.103 - Reports on Compliance with Categorical Pretreatment Standard Deadline. Both Existing Sources and New Sources must submit a report on whether compliance has been initially achieved. For Existing Sources, the report is due ninety (90) days after the date applicable categorical standards give as the final compliance date. For a new source, the report is due ninety (90) days after starting to discharge to the POTW. In both cases, the report must contain the information described in Sections 13.06.085.(A) (3) through 13.06.085.(A) (6). For existing sources, it must also contain the compliance certification of 13.06.101.(C) (3) and, if needed, the compliance schedule described in 13.06.101(C) (4). Users subject to equivalent mass or concentration limits, as allowed by section 13.06.041, must include a reasonable measure of their long-term production rate. Other Users subject to standards based on a unit of production (or other measure of operation) must include their actual production during the sampling period. All compliance reports must be signed and certified in accordance with section 13.06.114 (A) of this ordinance. 13.06.104 - Periodic Compliance Reports. A. The Director may specify the necessary minimum sampling and reporting frequencies and include applicable requirements in permits. Significant Industrial Users (SATs), must: 1. Report at least twice a year, in June and December, unless other months are specified. 2. Report the flows and concentrations of regulated pollutants in all discharges subject to pretreatment standards. 0 -29- 1-46 • 1 --Report average land maximum daily flows for the reporting'period and identify where flow estimates,are used. - 1, . . . . . 4. Include the documentation needed to show compliance with applicable BMPs, pollution prevention alternatives, maintenance, treatment, or record keeping requirements. B. The Director may authorize a Categorical Industrial User (CN) to forego sampling of a pollutant regulated by a Categorical Standard when it is not present in raw wastewater provided: 1. The CIU submits a request for the waiver with their permit application or reapplication (see Section 13.06.085(A)(8)). 2. The CIU analyzes a sample (or samples) representative of all wastewater from all processes before any treatment and includes all results with the request. 3. The CIU demonstrates through source water and untreated process water sample results that the pollutant never exceeds intake water levels. (Pollutants simply reduced by treatment to background levels are ineligible for the waiver.) 4. The CIU shows, where non-detectable sample results are returned in (2) or (3), that they used the method from 40 CFR Part 136 with the lowest detection level. 5. The Duly Authorized Representative of the CIU signs the request using the certification statement of Section 13.06.114(A). 6. The CIU includes, in routine monitoring reports, the statement in Section 13.06.114.(C), certifying that there has been no increase in the pollutant in its waste stream due to activities of the User. 7. The CIU reports and immediately resumes the monitoring which would . otherwise have been required upon discovering that a waived pollutant is present or expected to be present based on changes to the User's operations. The Director will document the reasons supporting the waiver in the Permit Fact Sheet, and keep any information submitted by the User and the fact sheet for three (3) years after the waiver expires. Monitoring waivers are valid after being incorporated in a User's permit. The waiver is in effect while the Permit is effective, up to five (5) years. The Director may cancel a monitoring waiver at any time for any good reason. C. The Director may reduce the minimum periodic compliance reporting frequency for CIU's from twice a year (Section 13.06.104(A)) to once a year where the CIU: 1. Discharges wastewater subject to categorical standards at a rate less than one gallon per every 10,000 gallons ofPOTW design maximum monthly average flow capacity (per the [City] NPDES permit). The CIU must measure their discharge using a continuous (or totalizing) effluent flow meter. If the CIU discharges in batches, the Director will determine eligibility by dividing total flows in all batches which contain any proportion subject to categorical regulation by the number of days the CN is in full operation in a given calendar month. 2. Discharges less than 5,000 gallons of wastewater subject to categorical standards on the maximum day (including for batch dischargers). 3. Discharges categorical wastewater with less than one pound of BODS per each 10,000 pounds of POTW loading capacity. POTW loading capacity is the design maximum monthly average BODS loading capacity per the City's NPDES permit (or if not included in the • permit, in approved City plans). -30- 1-47 4. Discharges less than, 0.01- percent of the maximum allowable headworks • loading for any pollutant regulated by both an applicable Categorical Standard and a local limit in Section 13.06.045 of this ordinance. 5. Has not been in Significant Non -Compliance as defined in this Chapter during the prior two years. 6. Has daily flow rates, production levels, or pollutant levels that are consistent enough the Director believes will allow representative data at the decreasing reporting interval. D. Users must sign and certify all periodic compliance reports in accordance with section 13.06.114(A) of this ordinance. E. Users must take wastewater samples that are representative of their range of discharge conditions and of any discharge not disclosed in their permit application. Users must properly operate, clean, and maintain sampling and flow metering facilities and devices and ensure they function properly. The Director shall not allow User claims that sampling results are unrepresentative due to a User's failure to meet this requirement. F. Users subject to the reporting requirements in this section must report any additional monitoring which might determine compliance with permit requirements. This includes any additional monitoring of regulated pollutant at their respective effluent monitoring locations using procedures prescribed in Section 13.06.111 of this ordinance. In such cases, the results of this monitoring shall be included in periodic monitoring reports. G. Users that send electronic (digital) documents to the City to satisfy the requirements of this section must meet all state and federal electronic signature requirements: Electronic data shall be in the format required by the Director. The Director may also require reporting in both digital and traditional format. • 13.06.105 - Reports of Changed Conditions. Each User must notify the Director of any significant changes to the User's operations or system that might alter the nature, quality, or volume of its wastewater. This notification must be made at least thirty (30) days before the change. In such cases: A. The Director may require the User to submit information as needed to evaluate the changed condition. The Director may also require a new or revised wastewater discharge permit application under Section 13.06.085 of this ordinance, and/or B. The Director may issue, reissue, or modify a wastewater discharge permit applying the procedures of Section 13.06.093 of this ordinance in response to a User's notice under this section. 13.06.106 - Reports of Potential Problems. A. Any User that has any unusual discharge that could cause problems to the POTW must immediately notify the Director by telephone of the incident. Problems to the POTW that require reporting under this section include violating pretreatment prohibitions, treatment standards, or other requirements of Section 13.06.040 of this ordinance such as vapor toxicity and explosivity limits. Such discharges may include spills, slug loads, accidental discharges, or other discharges of a non -routine, episodic nature. This notification shall include the location of the discharge, type of waste, concentration and volume, if known, and corrective actions taken by the user to control and curtail the discharge. B. Within five (5) calendar days following such discharge, the User shall submit a detailed written report describing the cause(s) of the discharge and the measures to be taken by • -31- 1-48 • the user to prevent similar future occurrences. Such notification shall not relieve the user -of any expense, loss, damage, or other liability which may be incurred as a result of damage to the POTW, natural resources, or any other damage to person or property; nor shall such notification relieve the user of any fines, penalties, or other liability which may be imposed pursuant to this ordinance. C. Regardless of whether the User has been required to submit a Slug Discharge Control Plan (per section 13.06.050), all Users shall post notice in a prominent location advising employees who to call at the POTW to inform the Director of a potential problem discharge (13.06.106 (A)). Users shall ensure that all employees who may cause or witness such a discharge are advised of the emergency notification procedures. D. All Users must immediately notify the Director of any changes at their facility that might increase their potential for a slug discharge. This includes increasing the volume of materials stored or located on site which, if discharged to the POTW, would cause problems. Users required to prepare a Slug Discharge Control Plan under section 13.06.050 shall also modify their plans to include the new conditions prior to, or immediately after, making such changes. 13.06.107 - Reports from Unpermitted Users. All Users not required to obtain a wastewater discharge permit or general permit shall provide appropriate reports to the Director as the Director may require. This includes periodically completing and signing Industrial Questionnaire Disclosure Forms. 13.06.108 Notice of Violation/Repeat Sampling and Reporting. If sampling performed by a User indicates a violation, the User must notify the Director within twenty-four (24) hours of becoming aware of the violation. The User shall also repeat the sampling and analysis and submit the results of the repeat analysis to the Director within thirty (30) days after becoming aware of the violation. The Director may waive the repeat sampling requirement where the City has sampled the effluent for the pollutant in question prior to the User obtaining sampling results. 13.06.109 - Notification of the Discharge of Hazardous Waste. A. Any User who discharges any substance which, if otherwise disposed of, would be a hazardous waste under 40 CFR part 261 or Chapter 173-303 WAC must also comply with the following requirements: 1. Notify the Director, the EPA Regional Waste Management Division Director, and Washington State Hazardous Waste & Toxics Reduction Personnel, in writing, of the discharge. Maintain a copy of this notification and include it in all subsequent permit applications or re -applications under this Chapter. 2. Include the following information in the notification: a. The name of the hazardous waste as found in 40 CFR Part 261, b. The EPA hazardous waste number, C. The type of discharge (continuous, batch, or other). 3. If the discharge totals more than 220 pounds in any month, also provide: a. The hazardous constituents contained in the wastes, • b. An estimate of the mass and concentration of hazardous constituents in the wastestream discharged during that calendar month, and -32- 1-49 1 An, estimate of the mass of constituents in the wastestream expected to be discharged during,the following twelve (12) months. 4. This notice shall be repeated for new or increased discharges of substances subject to this reporting requirement. 5. All notifications must take place prior to discharging a substance for which these reporting requirements apply. If this is not possible, the notice must be provided as soon after discharge as practical and describe why prior notice was not possible. 6. Users must provide notifications under this paragraph only once to EPA and the State for each hazardous waste discharged. However, all of the information of these notices shall be repeated in each new permit application submitted under this Chapter. 7. This requirement does not relieve the User from requirements to provide other notifications, such as of changed conditions under Section 13.06.105 of this ordinance, or applicable permit conditions, permit application requirements, and prohibitions. 8. The notification requirements in this section do not apply to pollutants for which routine monitoring and reporting is required in a permit under this ordinance. B. Users must report all discharges of more than thirty-three (33) pounds in a 30 day period of substances which, if otherwise disposed of, would be hazardous wastes. Users must also report any discharge of acutely hazardous wastes as specified in 40 CFR 261.30(d) and 261.33(e). Subsequent months during which the user discharges more of a hazardous waste for which notice has already been provided do not require another notification to EPA or the State, but must be reported to the Director. C. If new regulations under RCRA describe additional hazardous characteristics or substances as a hazardous waste, the User must provide notifications under paragraphs A, if required by paragraph B within ninety (90) days of the effective date of such regulations. D. For any notification made under this section, the User shall certify that it has a program in place to reduce the volume and toxicity of hazardous wastes generated to the degree it has determined to be economically practical and shall describe that program and reductions obtained through its implementation. E. This provision does not create a right to discharge any substance not otherwise permitted to be discharged by this ordinance, a permit issued thereunder, or any applicable Federal or State law. 13.06.110 - Analytical Requirements. All pollutant sampling and analyses required under this ordinance shall conform to the most current version of 40 CFR Part 136, unless otherwise specified in an applicable categorical pretreatment standard. If 40 CFR Part 136 does not contain sampling or analytical techniques for a pollutant, or the Director determines that the Part 136 sampling and analytical techniques are inconsistent with the goal of the sampling, the Director may specify an analytical method. If neither case applies, Users shall use validated analytical methods or applicable sampling and analytical procedures approved by EPA. is 13.06.111 - Sample Collection. Users must ensure all samples they collect to satisfy sampling requirements under this ordinance are representative of the range of conditions occurring during the reporting period. Users must also ensure that, when specified, samples are collected during the specific period. • A. Users must use properly cleaned sample containers appropriate for the sample -33- 1-50 • analysis and sample collection and preservation protocols specified in 40 CFR Part 136 and appropriate EPA guidance. 1 ., B. Users must obtain samples for oil and grease, temperature, pH, cyanide, total phenols, sulfides, and volatile organic compounds using grab collection techniques. C. For certain pollutants, Users may composite multiple grab samples taken over a 24-hour period. Users may composite grab samples for cyanide, total phenols, and sulfides either in the laboratory or in the field, and may composite grab samples for volatile organics and oil & grease in the laboratory prior to analysis. D. For all other pollutants, Users must employ 24-hour flow -proportional composite samplers unless the Director authorizes or requires an alternative sample collection method. E. The Director may authorize composite samples for parameters unaffected by the compositing procedures, as appropriate. F. The Director may require grab samples either in lieu of or in addition to composite sampling to show compliance with instantaneous discharge limits. G. In all cases, Users must take care to ensure the samples are representative of their wastewater discharges. H. Users sampling to complete baseline monitoring and 90 -day compliance reports required by Section 13.06. 101 and 13.06.103, must satisfy some specific requirements. These reports require at least four grab samples for pH, cyanide, total phenols, oil and grease, sulfide and volatile organic compounds. Users may composite samples prior to analysis if allowed in 13.06.111(C). Where historical sampling data exist, the Director may also authorize fewer samples. • I. For periodic monitoring reports, (Section 13.06.104), the Director may specify the number of grab samples necessary to assess and assure compliance with applicable pretreatment standards and requirements. 13.06.112 - Date of Receipt of Reports. The Director will credit written reports as having been submitted on the date of the postmark when mailed through the United States Postal Service. Reports delivered in any other manner will be credited as having been submitted on the business day received. 13.06.113 - Record Keeping. ,Users subject to reporting requirements of this ordinance shall retain the below records for all monitoring required by this chapter and for any additional monitoring which could be used to satisfy minimum monitoring requirements. Users must make these records available for inspection and copying at the location of the discharge. Users must similarly maintain documentation associated with any Best Management Practices required under authority of Section 13.06.045. Monitoring records shall include at least: A. The time, date, and place of sampling. B. The sampling and preservation methods used. C. The person taking the sample and persons with control of the sample prior to analysis. D. The person performing the analyses and the date the analysis was completed. E. The analytical techniques or methods used. F. The results of analysis. • -34- 1 - 51 Users shall'' retain quality control and quality assurance information provided brthe, • laboratory and submit this information in routine reporting., :This. information also has value in the event that the sample data is called into question. For analytes for which Washington State requires use of a certified/accredited laboratory, Users must maintain the scope of accreditation for laboratories performing any analyses for them. Users shall maintain the above records for at least four (4) years, after permit expiration, or until any litigation concerning the User or the City is complete, or for longer periods when the user has been specifically notified of a longer retention period by the Director. 13.06.114 - Certification Statements. A. The following certification statement must be signed by an authorized representative as defined by Section 13.06.020 and included when submitting: 1. A permit (re -)application in accordance with Section 13.06.086; 2. A baseline monitoring report under Section 13.06.101(B)(5); 3. A report on compliance with the categorical pretreatment standard deadlines under Section 13.06.103; 4. A periodic compliance report required by Section 13.06.104 A — D; or 5. An initial request to forego sampling of a pollutant based on Section 13.06.104(B)(4). "I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to • assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations." B. Certification of Pollutants Not Present. Users that have an approved monitoring waiver based on Section 13.06.104(B) must also include the following certification statement in each report. This statement certifies that there has been no increase in the pollutant in its wastestream due to activities of the user: "Based on my inquiry of the person or persons directly responsible for managing compliance with the Pretreatment Standard for 40 CFR [specify applicable National Pretreatment Standard part(s)], I certify that, to the best of my knowledge and belief, there has been no increase in the level of [list pollutant(s)] in the wastewaters due to the activities at the facility since filing of the last periodic report under Section 13.06.114." 13.06.120 - Compliance Monitoring. 13.06.121 - Inspection and Sampling. The Director is authorized to perform such inspection and sampling as he determines • -35- 1-52 necessary to determine whether a Useris complying with all requirements of this ordinance and any wastewater discharge permit or order issued hereunder. Users shall allow the Director ready access to all parts of the premises for the purposes of inspection, sampling, records examination and copying, and the performance of any additional duties. A. Where a User has security measures in force which require proper identification and clearance before entry into its premises, the User shall make necessary arrangements with its security guards so that, upon presentation of suitable identification, the Director will be permitted to enter without delay for the purposes of performing specific responsibilities. B. The Director shall have the right to set up on the User's property, or require installation of, such devices as are necessary to conduct sampling and/or metering of the User's operations. C. Users shall provide full access to the Director to use any monitoring facilities and utilities available or required in accordance with sections 13.06.060(A) and 13.06.060(B)(5)and (6) to confirm that the standards or treatment required for discharge to the sewer are being met. D. Any temporary or permanent obstruction to safe and easy access to the facility to be inspected and/or sampled shall be promptly removed by the user at the written or verbal request of the Director and shall not be replaced. The costs of clearing such access shall be borne by the user. E. Any unreasonable delay in allowing the Director full access to the user's premises and wastewater operations shall be a violation of this ordinance. 3.06.122 - Search Warrants. • The Director may seek issuance of a search warrant from a court of competent jurisdiction. Such warrants may be secured when: A. The Director has been refused access or is unable to locate a representative who can authorize access to a building, structure, or property, or any part thereof, and has probable cause that a violation of this ordinance is occurring on the premises. B. The Director has been denied access to inspect and/or sample as part of a routine inspection and sampling program of the City designed to verify compliance with this chapter or any permit or order issued hereunder; or C. The Director has cause to believe there is imminent endangerment of the overall public health, safety and welfare of the community by an activity on the premises. 13.06.130 - Confidential Information. Generally, information submitted to demonstrate compliance with pretreatment standards and requirements will be freely available to the public. Users may request certain information be withheld as confidential, if the following process is followed. A. When a User submits information to the Director, or provides information to inspectors, Users may request that specific information be maintained as confidential. Users must promptly identify the specific information in writing, and describe why the information would be entitled to protection under applicable State or Federal laws. B. The City shall use its normal procedure to determine whether such information is exempt from public disclosure. When approved, the information shall not be available as • public records and shall be marked Confidential. -36- 1-53 {' C. - All -other information submitted to the Director and obtained from the Director's • oversight shall be available to the public subject to the City records review policy. D. Federal rules prevent wastewater constituents and characteristics and other effluent data, as defined by 40 CFR 2.302, from being recognized as confidential information. Additionally, all information shall be available to governmental agencies for uses related to the NPDES program or pretreatment program, or in enforcement proceedings involving the person furnishing the report. 13.06.140 - Publication Of Users In Significant Noncompliance. A. Publishing: The Director must annually publish a list of the Users which, at any time during the previous twelve (12) months, were in significant noncompliance with applicable pretreatment standards and requirements. The list will be published in a newspaper of general circulation that provides meaningful public notice within the jurisdictions served by the POTW. B. Definition: The term significant noncompliance means: 1. Any violation of a pretreatment standard or requirement including numerical limits, narrative standards, and prohibitions, that the Director determines has caused, alone or in combination with other discharges, interference or pass through, or endangerment of the health of POTW personnel or the general public. 2. Any discharge of a pollutant that has caused imminent endangerment to the public or to the environment, or has resulted in the Director's exercise of its emergency authority to halt or prevent such a discharge. 3. Any violation(s), including of Best Management Practices, that the Director determines will adversely affect the operation or implementation of the local pretreatment program. 4. Chronic violations of wastewater discharge limits, defined here as those in which sixty-six percent (66%) or more of all of the measurements taken for the same pollutant parameter taken during a rolling six (6) month period exceed, by any magnitude, a numeric pretreatment standard or requirement, including instantaneous limits of Section 13.06.030. 5. Technical Review Criteria (TRC) violations, defined here as those in which thirty-three percent (33%) or more of wastewater measurements taken for each pollutant parameter during a rolling six (6) month period equal or exceed the product of the numeric pretreatment standard or requirement, (including instantaneous limits, as defined by Section 13.06.030), multiplied by the applicable criteria. Applicable criteria are 1.4 for BOD, TSS, fats, oils and grease, and 1.2 for all other pollutants except pH. 6. Failure to meet, within ninety (90) days of the scheduled date, a compliance schedule milestone contained in a wastewater discharge permit or enforcement order for starting construction, completing construction, or attaining final compliance. 7. Failure to provide any required report within forty-five (45) calendar days after the due date. This includes initial and periodic monitoring reports, and reports on initial compliance and on meeting compliance schedules. 8. Failure to accurately report noncompliance. C. Applicability: The criteria in paragraphs 1-3 above are applicable to all Users, whereas the criteria in paragraphs 4-8 are only applicable to SlUs. is -37- 1-54 • '13.06.150 -Administrative Enforcement Remedies. In administering the City's Pretreatment Program, the Director shall follow,the,City Pretreatment Program's (the programs) procedures as approved by DOE. In response to non-compliance with any requirement of this ordinance, the Director shall apply the Enforcement Response Plan, which is included in the Program approved by DOE. This Plan ensures that the application of remedies provided in sections 13.06.150, 13.06.160 and 13.06.170 of this chapter is appropriate to the violation, and consistent with the treatment of other Users. Any person may review or obtain a copy (for a nominal charge) of the Enforcement Response Plan by contacting the Director. • 13.06.151 - Notification of Violation. The Director may serve a written Notice of Violation on any User that the Director finds has violated any provision of this chapter, including terms or requirements of a permit, order, or a pretreatment standard or requirement. In all cases in this chapter, a continuation of a violation of a provision of this ordinance is a "violation". Users shall, in response to a Notice of Violation, provide the Director a written explanation of the violation, its cause, and a corrective action plan within thirty (30) days of the receiving this notice. Users submitting plans to correct noncompliance must include the specific actions they will take to correct ongoing and prevent future violations at the soonest practicable date. The Director's acceptance of a plan does not relieve a User of liability for any violations. The Director may also take any action, including emergency actions or any other enforcement action, without first issuing a Notice of Violation. 13.06.152 - Consent Orders. The Director may enter into a Consent Order or other voluntary agreement to memorialize agreements with Users violating any requirement of this ordinance. Such agreements must include the specific action(s) required and date(s) they are to be completed to correct the noncompliance. Such documents must be constructed in a judicially enforceable manner, and have the same force and effect as administrative orders issued pursuant to Sections 13.06.154 and 13.06.155 of this ordinance. 13.06.153 - Show Cause Hearing. The Director may propose actions in response to a violation of any provision of this chapter, including a provision of a permit, order, or a pretreatment standard or requirement. The Director may order a User in violation to appear at a date, time, and location set by the Director to show why the proposed enforcement action should not be taken. The Director will notify the User of the violation, the proposed action, the rationale, and the Users rights and obligations to provide evidence why the proposed enforcement action should not be taken, and to provide its support for any alternative it proposes at this meeting. This notification shall be served personally or by registered or certified mail (return receipt requested) at least twenty (20) days prior to the hearing. Such notice may be served on any authorized representative of the User as defined in Section' 13.06.020. A show cause hearing shall not be a bar against, or prerequisite for, taking any other action against the User. -38- 1-55 13.06.454,- Compliance Orders. _ - ' ", .. .• The Director may issue a compliance order to any User that has violated any provision, of this chapter including a requirement of a permit, order, or a pretreatment standard or requirement. The compliance order may direct that the User come into compliance within a specified time, install and properly operate adequate treatment facilities or devices, or take such measures as the Director finds are reasonably necessary. These measures may include additional self-monitoring and management practices designed to minimize the amount of pollutants discharged to the sewer. A compliance order may not extend the deadline for compliance established for a pretreatment standard or requirement, or relieve a User of liability for any violation, including a continuing violation. If the User does not come into compliance within the time provided, sewer service may be discontinued. Issuance of a compliance order shall not be a bar against, or a prerequisite for, taking any other action against the User. 13.06.155 - Cease and Desist Orders. When the Director finds that a User has violated, or continues to violate, any provision of this chapter, a wastewater discharge permit or order issued hereunder, or any other pretreatment standard or requirement, or that the User's past violations are likely to recur, the Director may issue an order to the User directing it to cease and desist all such violations and directing the User to: A. Immediately comply with all requirements; and B. Take such appropriate remedial or preventive action as may be needed to properly address a continuing or threatened violation, including halting operations and/or terminating the discharge. Issuance of a cease and desist order shall not be a bar against, or a prerequisite for, • taking any other action against the user. 13.06.156 - Administrative Fines. A. When the Director finds that a User has violated, or continues to violate, any provision of this chapter, a wastewater discharge permit or order issued hereunder, or any other pretreatment standard or requirement, the Director may fine such User in an amount not to exceed one thousand dollars ($1,000). Such fines shall be assessed on a per -violation, per -day basis. In the case of monthly or other long-term average discharge limits, fines shall be assessed for each day during the period of violation. B. The Director may add the costs of any emergency response, additional monitoring, investigation, and administrative costs related to the noncompliance and the Director's response to the situation to the amount of the fine. C. The Director will consider the economic benefit enjoyed by a User as a result of the noncompliance in cases where there appears to have been a monetary benefit from not complying. In such cases, the Director shall ensure that fines, to the maximum amounts allowable, exceed the benefit to the User from the noncompliance. D. Unpaid charges, fines, and penalties shall, at thirty (30) calendar days past the due date, be assessed an additional penalty of one percent (1%) of the unpaid balance, and interest shall accrue thereafter at a rate of one percent (1%) per month. After thirty (30) days the City shall be authorized to file a lien against the User's property for unpaid charges, fines, and penalties. E. Users desiring to dispute such fines must file a written request for the Director • to reconsider the fine along with full payment of the fine amount within fifteen (15) working -39- 1-56 • days of being notified �of the .fine. Where a request has merit, the Director may convene a hearing on the.matter. In the event the User's appeal is successful, the Director shall rebate the difference between the initial and final penalty amounts to the User. F. Issuance of an administrative fine shall not be a bar against, or a prerequisite for, taking any other action against the User. 13.06.157 - Emergency Suspensions. The Director may immediately suspend a User's discharge, or threatened discharge, when it reasonably appears to present a substantial danger to the health or welfare of persons. In such cases, the Director will first provide informal notice to the User. The Director may also immediately suspend a User's discharge, after notice and opportunity to respond, that threatens to interfere with the operation of the POTW, or that presents, or may present, a danger to the environment. Nothing in this section shall be interpreted as requiring a hearing prior to any Emergency Suspension under this section. A. Any User notified of a suspension of its discharge shall immediately stop or eliminate its contribution. If a User fails to immediately comply voluntarily with the suspension order, the Director may take such steps as deemed necessary to protect the public and its interest in the sewer system. Remedies available to the Director include immediately severing the sewer connection, at the User's expense, turning off pump stations downstream of the User, and partnering with law enforcement. The Director may not allow the User to recommence its discharge until the User has demonstrated to the satisfaction of the Director that the situation warranting the suspension has been properly addressed and any proposed Termination • proceeding has been resolved. B. A User that is responsible, in whole or in part, for any discharge presenting imminent endangerment shall submit a detailed written statement, describing the causes of the harmful contribution and the measures taken to prevent any future occurrence. Users shall submit this report to the Director prior to the date of any show cause or termination hearing under Sections 13.06.153 and 13.06.158 of this ordinance. 13.06.158 - Termination of Discharge. Any User who violates any of the following conditions is subject to having the privilege of discharging to the public sewer system withdrawn: A. Discharge of non-domestic wastewater without a permit, including: 1. Where the appropriate permit has not been requested, 2. Where the appropriate permit has not yet been issued, or 3. Where the permit has been denied or revoked based on the provisions of section 13.06.096 (Permit Revocation) of this ordinance. B. Violation of permit terms and conditions including: 1. Exceeding any permit limit. 2. Failing to meet other pretreatment standards or requirements. 3. Violating any prohibition. 4. Failing to properly monitor and report discharges or changed conditions. C. Refusal of reasonable access to the User's premises for the purpose of inspection, monitoring, or sampling; (whether subject to a permit or not). D. Violation of the pretreatment standards and requirements in Section 13.06.030 • of this ordinance, including failure to satisfy Industrial User Survey requirements. -40- 1-57 When the -Director determines this remedy is necessary and appropriate to fulfill the-= • intentions of this chapter, such User will be notified of the proposed. termination of its discharge . and be offered an opportunity to show cause under Section 13.06.153 of this ordinance why the proposed action should not be taken. Exercise of this option by the Director shall not be a bar to, or a prerequisite for, taking any other action against the User. 13.06.160 - Judicial Enforcement Remedies. 13.06.161 - Iniunctive Relief. The Director may seek injunctive relief when a User has violated, or continues to violate a provision of this chapter, including a pretreatment standard or requirement, or a permit or order issued hereunder. In such cases, the Director may petition a court of competent jurisdiction for the issuance of a temporary or permanent injunction, as appropriate, which restrains or compels the specific performance of the wastewater discharge permit, order, or other requirement imposed by this chapter on activities of the User. The Director may also seek such other action as is appropriate for legal and/or equitable relief, including a requirement for the user to conduct environmental remediation. A petition for injunctive relief shall not be a bar against, or a prerequisite for, taking any other action against a user. 13.06.162 - Civil Penalties. A. A User which has violated, or continues to violate a provision of this chapter including a pretreatment standard or requirement, or a permit or order issued hereunder shall be • liable to the City for a maximum civil penalty of $5,000.00 per violation, per day. In the case of a monthly or other long-term average discharge limit, penalties shall accrue for each day during the period of the violation. B. The Director also may recover restitution, reasonable attorneys' fees, court costs, other expenses associated with any emergency response, enforcement activities, additional monitoring and oversight, and costs of any actual damages to the City. C. In determining the amount of civil liability, the Court shall take into account all relevant circumstances. The Director shall provide the Court a recommended civil penalty amount, and its basis. This basis address, as available, the extent of harm caused, the magnitude and duration of the violation, any economic benefit gained, the timing of Users actions and responses, corrective actions by the User, and the Users compliance history. The Director will provide the range of penalty amounts its Enforcement Response Plan suggests if it addresses the situation and provides such guidance. The Director will provide any other facts the Court requests, or the Director believes important for the Court to have to render a just determination. D. Filing a suit for civil penalties shall not be a bar against, or a prerequisite for, any other action the Director may take to resolve noncompliance by a User. 13.06.163 - Criminal Prosecution. Any User who willfully or negligently does any of the following shall, upon conviction, be punished by a fine of not more than $5,000 per violation, per day, or imprisonment for not more than one year, or both: A. Violates any provision of this chapter, a wastewater discharge permit, or order issued hereunder, or any other pretreatment standard or requirement, or • -41- 1-58 B. Who willfully or negligently introduces any substance into the POTW that cause's, ,personal injury or,property damage, or C. Who knowingly makes any false statements, representations, or certifications in any application, record, report, plan, or other documentation filed, or required to be maintained, pursuant to this chapter, wastewater discharge permit, or order issued hereunder, or who falsifies, tampers with, or knowingly renders inaccurate any monitoring device or method required under this chapter . The penalties provided for above shall be in addition to any other criminal charges or judicial remedies, including remedies provided above for causing personal injury, endangerment, or destruction of public property available under State law. 13.06.164 - Remedies Nonexclusive. The remedies provided for in this ordinance are not exclusive. The Director may take any, all, or any combination of these actions against a noncompliant user. Enforcement of pretreatment violations will generally be in accordance with the City's enforcement response plan. However, the Director may take other action against any user when the circumstances warrant. Further, the Director is empowered to take more than one enforcement action against any noncompliant user. 13.06.170 - Supplemental Enforcement Action. • 13.06.171 - Penalties for Late Reports. [Optional] The Director may assess a Penalty of $100.00 to any User for each day that a report required by this ordinance, a permit or order issued hereunder is late. Penalties accrue beginning the fifth day after the report is due The Director's actions to collect late reporting penalties shall not limit the Director's authority to initiate any other enforcement action. 13.06.172 - Performance Bonds. The Director may require a satisfactory bond, payable to the City, in a sum not to exceed a value determined by the Director as necessary to assure the User will achieve consistent compliance with this ordinance. The Director may require this bond as an enforcement response or as a prerequisite to issue or reissue a wastewater discharge permit. Any User who has failed to comply with any provision of this ordinance, a previous permit or order issued hereunder, or any other pretreatment standard or requirement may be subject to this requirement. This bond may also be required of any category of User which has led to public burdens in the past regardless of the compliance history of the particular User. The City may use this bond to pay any fees, costs, or penalties assessed to the User whenever the User's account is in arrears for over thirty (30) days. This includes the costs of cleanup of the site if the User goes out of business, sells the business to a person that does not first assume the bond, or goes bankrupt. Users may petition the Director to convert their performance bond to a requirement to provide Liability Insurance, or to forego any such safeguard based on their performance. User may petition no more frequently than once in any twelve month period. • 13.06.173 - Liability Insurance. The Director may require a User to provide insurance if it previously failed to comply -42- 1-59 -' with any'provision of this ordinance, a previous permit, or order issued hereunder;, or -any -other - pretreatment standard or requirement. The Director may also require Users in businesses which historically have left a public burden to clean up pollution to obtain this insurance, regardless of their compliance history. In such cases, Users must provide proof that the insurance is sufficient to cover any liabilities incurred under this ordinance, including the cost of damages to the POTW and the environment caused by the User. The Director may require Users to provide the proof of such insurance either in response to noncompliance or prior to issuing or reissuing a wastewater discharge permit. 13.06.174 - Payment of Outstanding Fees and Penalties. The Director may decline to issue or reissue a wastewater discharge permit to any User who has failed to pay any outstanding fees, fines or penalties incurred as a result of any provision of this chapter, a previous permit or order issued hereunder. 13.06.175 - Water Supply Severance. The Director may order water service to a User severed whenever a User has violated or continues to violate any provision of this chapter, a permit, or order issued hereunder, or any other pretreatment standard or requirement. Users wishing to restore their service must first demonstrate their ability to comply with this ordinance and pay the related costs of this action. 13.06.180 - Affirmative Defenses. 13.06.181 - Affirmative Defense - Operating Upsets. A. An upset shall constitute an affirmative defense to punitive actions in response to noncompliance with categorical pretreatment standards (section 13.06.041), but not local limits (section 13.06.045) when the requirements of paragraph (C), below, are met. B. A User who wishes to establish the affirmative defense of upset shall demonstrate, through properly signed, contemporaneous operating logs, or other relevant evidence that: 1. An upset occurred and the User can identify the cause(s) of the upset. 2. The facility was at the time being operated in a prudent and workman -like manner and was in compliance with applicable operation and maintenance procedures. 3. Where the upset involved reduction, loss, or failure of its treatment facility (e.g. a power failure), the User controlled production of all discharges to the extent necessary to maintain compliance with categorical pretreatment standards until the facility was restored or an alternative method of treatment was provided. The User submitted the following information to the Director within twenty-four hours of becoming aware of the upset. When initially provided orally, the User must have provided a written report within five days: a. A description of the indirect discharge and cause of noncompliance. b. The period of noncompliance, including exact dates and times or, if not corrected, the anticipated time the noncompliance is expected to continue. C. Steps being taken and/or planned to reduce, eliminate, and prevent recurrence of the noncompliance. C. In any enforcement proceeding, the User seeking to establish the occurrence of an upset shall have the burden of proof. • -43- 1-60 • D. `Users will have the opportunity for a judicial determination on any claim of upset only in .an enforcement action brought for noncompliance with categorical pretreatment standards. I' 13.06.182 - Prohibited Discharge Standards. A. User will have an affirmative defense to an enforcement action brought against it for noncompliance with the prohibitions in Section 13.06.030(A), and 13.06.030(B)(3-7) of this ordinance in certain cases. The User must be able to prove that it did not know, or have reason to know, that its discharge, alone or in conjunction with discharges from other sources, would cause pass through or interference and that either: 1. A local limit exists for each pollutant discharged and the User was in compliance with each limit directly prior to, and during, the pass through or interference; or 2. No local limit exists, but the discharge did not change substantially in nature or constituents from the User's prior discharge when the City was regularly in compliance with its NPDES permit, and in the case of interference, was in compliance with applicable sludge use or disposal requirements. 13.06.183 - Bypass. A. For the purposes of this section, 1. Bypass means the intentional diversion of wastestreams from any portion of a User's treatment facility. 2. Severe property damage means substantial physical damage to property, damage to the treatment facilities which causes them to become inoperable, or substantial and permanent loss of natural resources which can reasonably be expected to occur in the absence of a bypass. Severe property damage does not mean economic loss caused by delays in production. B. A User may allow a bypass to occur if it does not cause pretreatment standards or requirements to be violated and is for essential maintenance to assure efficient operation C. Any other bypass must meet the following requirements: 1. Users knowing in advance of the need for a bypass must submit prior notice to the Director, at least ten (10) days before the bypass wherever possible. 2. Users must tell the Director of any unanticipated bypass that exceeds applicable pretreatment standards within twenty-four (24) hours of becoming aware of the bypass. Users must provide a written follow-up report within five (5) days. The Director may waive the written report if the oral report was timely and complete. Unless waived, the written report must contain: a. A description of the bypass (volume, pollutants, etc.) b. What caused the bypass. c. When, specifically, the bypass started and ended. d. When the bypass is expected to stop (if ongoing). e. What steps the User has taken or plans to take to reduce, eliminate, and prevent the bypass from reoccurring. D. Bypass 1. Bypass is prohibited, and the Director may take an enforcement action against a user for a bypass, unless: -44- 1-61 a. Bypass. was unavoidable to prevent loss of life, personal injury, or • severe property damage; . = b. There were no feasible alternatives to the bypass, such as the use of auxiliary treatment facilities, retention of untreated wastes, or maintenance during normal periods of equipment downtime. This condition is not satisfied if adequate back-up equipment should have been installed in the exercise of reasonable engineering judgment to prevent a bypass which occurred during normal periods of equipment downtime or preventive maintenance; and c. The User submitted notices as required under paragraph (C) of this section. 2. The Director may approve an anticipated bypass, after considering its adverse effects, if the Director determines that it will meet the three conditions listed in paragraph (D)(1) of this section. 13.06.190 - Pretreatment Charges and Fees. The City shall adopt fees designed to reimburse the City for its costs of setting up and operating the City's Pretreatment Program. Charges and fees may include: A. Fees for wastewater discharge permit applications or permit modifications, including the cost of processing such applications; B. Fees for monitoring, inspection, and surveillance procedures including the cost of collection and analyzing a user's discharge, and reviewing monitoring reports submitted by users; C. Fees for reviewing and responding to accidental discharge procedures and construction; D. Fees for filing appeals; E. Fees to recover administrative and legal costs associated with the enforcement activity taken by the Director to address noncompliance; and F. Other fees as the City may deem necessary to carry out the requirements contained herein. These fees relate solely to the matters covered by this ordinance and are separate from all other fees, fines, and penalties chargeable by the City. Charges and fees shall be as set forth in Chapter 3.70 PAMC. Section 3. Ordinance 3085 as amended and Chapter 3.70.110 Sections F and M of the Port Angeles Municipal Code relating Industrial Wastewater Pretreatment and Septic Hauler fees are hereby amended as follows: F. Industrial Wastewater Pretreatment Fees 1.Fees f6i moriftoring, inspections and strveillance procedures: at cost, -45- 1-62 High Strength surcharge fees BOD $0.79/1000 gallons/400 mL TSS $0.36/1000 gallons/400 mg/L 2. Fees fbr filing appcais.$35 MIU permit fees: $2,200/5 -year permit billed monthly ($36.68 a month). 3. Fees for reviewing accidental discharge procedures and construction. a east Fees for Discharge Authorizations: One time $ 250.00 One year $ 500.00 Five years $1,000.00 4. Fees fbr review of drawings, specifications mid compliance schedules fb preticatment facilities. at cost Fees for flows which exceed the permitted amount $0.19/1000 alb 5. Fees for issuairce of industrial wastmater acceptance fbrms. $105 -.Off -=C inspection and monitoring: at cost. 6. Other charges as the eitytnay deemnecessaryto catry mat the raittirementas cost.of ehapter 13.06 PANte. at Fee for permit transfer: $500.00 7. Fee for permit modification initiated by user: $500.00 8. Fee for Septic Tank Discharge permit: One year $150.00 Five years $500.00 9. Fee for Leachate Discharge permit: One year $150.00 Five years $500.00 10. Indirect Discharge Fee: Septic Waste $0.12 per gallon Other waste $0.05 per gallon 11. Other charges as the City may deem necessary to carry out the requirements of Chapter 13.06 PAMC: at cost. Will vi a -will 9 10,11.14 VIII In grog INOV4 Irk IM I III R"M 11 Ito= -46- 1-63 " -Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days following the date of its publication by summary. Section 6. Severability If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of March, 2010. MAYOR ATTEST: APPROVED AS TO FORM: is Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: March , 2010 By Summary G \LEGAL\ORDINANCES&RESOLUTIONS\ORDINANCES 2010\7 -Industrial WW Pretreatment 03 10 10 wpd • -47- 1-64 • • VGELES DATE: March 16, 2010 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: GoogleTM Fiber for Communities Request for Information Summary: GoogleTM is planning to build and test ultra-high speed broadband networks in a small number of trial locations across the country. As a first step, GoogleTM put out a Request for Information to help identify interested communities and welcomes responses from local government. Recommendation: Authorize the Mayor to respond to the GoogleTM Fiber for Communities Request for Information. Background/Analysis: GoogleTM is planning to build and test ultra-high speed broadband networks in a small number of trial locations across the country. GoogleTM wants to deliver Internet speeds more than 100 times faster than what most Americans have access to today with 1 gigabit per second, fiber -to -the -home connections. GoogleTM plans to offer service at a competitive price to at least 50,000, and potentially up to 500,000 people. Their goal is to experiment with new ways to help make Internet access better and faster for everyone. As a first step, GoogleTM put out a Request for Information (RFI) to help identify interested communities and welcomes responses from local government. Responding to the RFI would include responding to a 14 -page questionnaire by March 26, 2010. Additional information about the RFI is available from http://www.google.com/appserve/fiberrfl. Below are some specific things that they have in mind: Next generation applications: to see what developers and users can do with ultra high - speeds, whether it's creating new bandwidth -intensive "killer applications" and services, or other uses we can't yet imagine. New deployment techniques: to test new ways to build fiber networks; to help inform and support deployments elsewhere, and share key lessons learned with the world. Openness and choice: to operate an "open access" network, giving users the choice of multiple service providers. On March 9, 2010, the Utility Advisory Committee forwarded a favorable recommendation to City Council to authorize the Mayor to respond to the GoogleTM Fiber for Communities Request for Information. N \CCOUNCIL\FINAL\Google Fiber for Communities RFI doe 1-65 \ Q' Industrial Wastewater Pretreatment Program Update G4 Port Angeles City Council March 18, 2010 Industrial Wastewater Program (IWP) Presentation Outline • Background • Responsive to NPDES Requirements • Draft IWP Ordinance Provisions • Public hearing continued — Please provide comments to Kathryn Neal, Engineering Manager kneal cityofpa.us 417-4821 1 �...� a N O e Rayanler Slre / �;F/ /A �Y'NN✓fP Purpose of the Industrial Wastewater Pretreatment Program is to protect -The public -Process and equipment of POTW -Port Angeles Harbor s�v'"4rk Background City of Port Angeles - Owns and maintains the Publicly Owned Treatment Works (POTW) - Holds a Wastewater Discharge NPDES Permit from DOE - Is required by DOE to update the Industrial Wastewater Pretreatment (IWP) Program - Goal of the Program is to protect the community, the wastewater facilities (POTW), and the environment • Federal and State Standards apply to all communities • Local limits are tailored to our City and our WWTP • Industrial (non-domestic) Users must have a permit, tailored to discharge characteristics • IWP program also addresses grease (FOG) in the sewer mains 2 Industrial Wastewater Pretreatment (IWP) Ordinance • Codifies the updated IWP Program • Completely replaces PAMC Chapter 13.06 that dates from 1984 (minor revisions 1990 and 1996) • New IWP Ordinance is based on - DOE/EPA Model Ordinance - EPA streamlining rules - NPDES Permit requirements - 2007 DOE Pretreatment Inspection report IWP Ordinance Provisions 13.06.010 --.020 • Purpose is to protect from pollutants - That could harm the process - That could pass through WWTP into air or water - That would impair sludge or effluent quality, impairing recycling or reclamation • Enables City to comply with NPDES permit, State, and Federal laws. • Applies to non-domestic users of POTW • Abbreviations and definitions 3 MIU Definition MINOR INDUSTRIAL USER (MIU): A non -categorical industrial or commercial user of the POTW that does not qualify as a Significant Industrial User (SIUs) but that operates facilities that: • 1) Have some discharges of wastewater that could cause detectably elevated concentrations of metals or toxics in the pretreatment quarterly analysis; • 2) Have a discharge of small quantities of dangerous waste to the POTW which have been excluded from regulation under Chapter 173-303 WAC through the domestic sewage exclusion; • 3) Have a potential to discharge or spill chemicals to the POTW. IWP Ordinance Provisions 13.06.030 • General Discharge Prohibitions - Pass through or interference • Specific Discharge Prohibitions - Fire or explosive hazard - Strong acids or bases - Solids or grease that could cause obstructions - Toxic pollutants that could cause health and safety problems for workers - Radioactive waste, noxious wastes - Others • Prohibited unless specifically approved by the Director - Medical waste - New stormwater, groundwater, roof runoff, unpolluted wastewater - Screenings and sludge from pretreatment facilities 4 IWP Ordinance Provisions 13.06.031 --.039 • Fats Oils and Grease (FOG) - No more than 100 mg1l allowed (1 part in 10,000) - Food Service Establishments (FSEs) and others who discharge FOG must have adequate grease removal system - Grease traps and interceptors must be properly installed, sized, and maintained - Commercial establishments that cause the City to clean a blocked sewer main shall reimburse the City for those costs • Record Keeping - Document cleaning and maintenance activities - Keep records for three years IWP Ordinance Provisions 13.06.040 --.049 • Limitations on wastewater strength and flow Exceedances may be approved, but User must pay surcharge - No more than 400 mg1l allowed of BOD or TSS - No more than 50,000 gallons daily average flow • Federal standards and State standards apply • Dilution not allowed • Local limits - Chart of limits for heavy metals, - developed by DOE -approved analysis - local conditions and plant capacity IWP Ordinance Provisions 13.06.050 --.061 • Accidental and slug discharge control plans • Hauled Wastewater • Pretreatment Facilities • Additional Pretreatment Measures IWP Ordinance Provisions 13.06.080 --.098 • Wastewater Discharge Permits - Industrial User surveys required - Discharge Permit applications - Permit contents - Permit issuance process - Modifications, transfers, reissuance, revocations • Waste received from other jurisdictions - Requires a formal agreement E IWP Ordinance Provisions 13.06.110 --.140 • Reporting Requirements • Analytical Requirements - Sampling, analysis and reporting by the User • Compliance Monitoring - Inspection and sampling by the City - Information is public, with specific exceptions • Publication of Users in Significant Non - Compliance IWP Ordinance Provisions 13.06.150 --.158 • Administrative Enforcement Remedies - Notice of Violation - Consent Order (voluntary agreement) - Show Cause Hearing - Compliance Order - Cease and Desist Order - Administrative Fines Up to $1000 per violation, per day - Emergency Suspension - Termination of Discharge 7 IWP Ordinance Provisions 13.06.160 --.164 • Judicial Enforcement Remedies - Injunction - Civil Penalties Up to $5000 per violation, per day - Criminal Prosecution Up to $5000 per violation, per day Imprisonment for not more than 1 year IWP Ordinance Provisions 13.06.170 --.183 • Other Enforcement Actions - Penalty for late reports If more than 5 days late, $100/day - Performance bonds - Liability insurance - Water supply severance • Affirmative Defenses - Operating upsets, discharge standards, bypass IWP Ordinance Provisions 13.06.190 and PAMC Chapter 3.70 CHARGES AND FEES • City inspection and monitoring: at cost - No change • MIU Wastewater Discharge Permit fee - $2200/five year permit, billed at $36/month - Increase from $105/five year permit = $1.75/month • MIU Permit transfer and modification - New, $500 when initiated by User • Surcharge fees (new) - for high-strength waste (BOD and TSS) - for high flow, above permitted volumes IWP Ordinance Provisions 13.06.190 and PAMC Chapter 3.70 CHARGES AND FEES • Discharge Authorizations (new) - Onetime, $250 - One year, $500 - Five years, $1000 • Septic Hauler Discharge permit and Leachate Discharge permit - Increase from $80 to $150 • Indirect discharge volume fee - Remains at $0.12 per gallon for septic waste - Increases from $0.02 to $0.05/gallon for other hauled waste • Other charges: at cost D Schedule for IWP Update • DOE review (ongoing) and final legal review • IWP Ordinance public hearings and approval by Council - Public Hearing opened at March 2 Council meeting - First reading of Ordinance tonight — public hearing continued - Staff will incorporate comments - Second reading April 6 - Ordinance adoption • DOE/EPA Approval • Public outreach and program implementation • Permits issued under the new Ordinance Questions? 10 • • 70RT COUNCIL DATE: March 16, 2010 TO: CITY COUNCIL NGELES FROM: NATIIAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: LIPMAN/STONE STREET VACATION PETITION — STV 09-05 PORTION OF VINE STREET Summary: Continued public hearing and deliberation regarding the vacation of public right-of- way. Recommendation: Following close of the public hearing, staff recommends that the City Council adopt the attached draft ordinance vacating portions of Vine Street while retaining an easement for utility purposes. The findings and conclusions cited as Exhibit A to the ordinance should be adopted in support of the action. Background / Analysis: On March 2, 2010, the City Council opened a public hearing in consideration of a petition requesting the vacation of a portion of Vine Street between the Whidby/Lopez Avenue Alley and Lopez Avenue, and Lopez Avenue and the Lopez/Orcas Avenue Alley. Council received testimony from both proponents and opponents alike and continued the public hearing to Council's March 18, 2010 meeting. During the public hearing, testimony was provided questioning whether vacation would allow for an adequate emergency equipment turn around at the east end of Lopez Avenue. The City's Fire Marshall, Deputy Director of Public Works and Utilities, Street Superintendent, City Engineer, and myself met on site on March 5t" to collectively assess the site for emergency turn around purposes. An adequate emergency turn around area exists within the remaining Lopez Avenue right-of-way to sufficiently serve the neighborhood's emergency access needs should Vine Street be vacated as petitioned. Additionally, all parties verified that the existing surfacing of the turnaround area will function sufficiently for this purpose. It is important to note that upon closure of this portion of Vine Street access to the property will be the responsibility of the property owner. Any fencing or structures shall not impact City access to reserved utility easements. On March 8, 2010, a letter was delivered to the City by Via Weigel, with regard to the proposed vacation action. The letter was addressed to the City Manager and City Council persons and has K-1 Lipman/Stone Council Memo March 18, 2010 Page 2 been delivered to those parties. The additional letter and staff's report for information purposes .. are attached to this memorandum. • Staff recommends that Council adopt the attached ordinance as presented. Staff will be available for comment. Attachments: Letter from V. Weigel Draft ordinance, findings, and conclusions Staff report K-2 • • ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, vacating portions of Vine Street, Port Angeles, in Clallam County, Washington. WHEREAS, a petition is on file with the City of Port Angeles to vacate a portion of Vine Street between Whidby and Orcas Streets, Townsite of Port Angeles, Clallam County, Washington; and WHEREAS, street vacations are categorically exempt from the requirements of the State Environmental Policy Act (SEPA) rules as set forth in WAC 197-11-800(2)(h); and WHEREAS, a public hearing has been held by the City Council following public notice pursuant to Chapter 35.79 RCW; and • WHEREAS, said vacation appears to be of benefit to and in the interest of the public. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1 - Vacation. Subject to the terms and conditions of this Ordinance, the following portions of Vine Street, as depicted on Exhibit `B," are hereby vacated: That portion of Vine Street abutting Lot 20, Block 17, Puget Sound Cooperative Colony's 2" Addition to the Townsite of Port Angeles, Washington, and abutting Lot 1, Block 12, Puget Sound Cooperative Colony's 2nd Addition to the Townsite of Port Angeles, all in Clallam County, Washington. Section 2 - Reservation. From the vacation provided in Section 1, above, the City shall reserve a perpetual easement along the east 30 feet of property for a utility corridor for service to or construction of public utilities within the utility corridor. The area shall remain free of structures and access shall not be hindered at any time. -1- K-3 Section 3 - Conditions. The attached Conditions, Findings and Conclusions, identified • as Exhibit "A Y are " hereby adopted and incorporated herein. p rP Section 4 - Compensation. A. No compensation shall be required from the adjoining owners for vacation of the street abutting the property described below except the required recording fee. That portion of Vine Street abutting Lot 20, Block 17, Puget Sound Cooperative Colony's 2nd Addition to the Townsite of Port Angeles, Washington, in Clallam County, Washington. B. Compensation required for the vacation of this street is $4.50 per square foot for the property described below plus the required recording fee. That portion of Vine Street abutting Lot 1, Block 12, Puget Sound Cooperative Colony's 2" Addition to the Townsite of Port Angeles, Washington, in Clallam County, Washington. Section 5 - Effective Date. This ordinance, being an exercise of a power specificallis delegated to the City legislative body, is not subject to referendum. This Ordinance shall be effective only upon the payment of the required compensation. Upon that satisfaction, the City Clerk is hereby directed to publish this Ordinance and to file a certified copy with the Clallam County Auditor and the Clallam County Assessor. If full payment is not received within ninety days of the date of approval, then this ordinance will be deemed to be void and shall have no effect. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of March, 2010. MAYOR -2- Am", • • • ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: , 2010 By Summary Exhibit A: Conditions, Findings & Conclusions Exhibit B: Map G \LEGAL\ORDINANCES&RESOLUTION S\ORDINANCES 2010\2 -Lipman -Stone 01 11 10 wpd -3- K-5 LIPMAN/STONE STV 09-05 ❑ Proposed street vacation (30' Utility easement to be retained) 0 40 80 160 240 320 Exhibit "B" Feet iz� A N W V Avenue OrcasAven W NA` _4 "''w" WI 0 A "' P'OFJ). let Stone NMI A _T�" J, jf M � prl! w, 'NOB4, Avenue, Lopez M, N I I L IX, 'Llonspark 4"� # 'A P" Q. 61' t M Lipman 4� 4�4 14_ Y?•4, 41 7, ;.,,a 'r' "k 0- "K" �.t' 4, n4 V 141 7w A4 AC, Ci' Whidb V�k y'Avenbe M�' -n' '4� � ` F1_ 4n, 1z, �'M_X; 41i'..*'��--Xv" �A' 4NJ 31" &0�11f; J' 6, 4 . . . . . . . . . . . . . . • EXHIBIT "A" CONDITIONS, FINDINGS, AND CONCLUSIONS IN SUPPORT OF STREET VACATION PETITION - STV 09-05 LIPMAN/STONE > . i, , , , E. Conditions: 1. Property owned by the petitioners and right-of-way acquired through the subject vacation shall be combined into one building site per Zoning Lot Covenant prior to the issuance of quit claim deeds for the right-of-way. 2. A perpetual easement shall be retained along the east 30 feet of property over the existing utility corridor in favor of the City of Port Angeles. The area shall remain free of structures and access shall not be hindered at any time to the area for service or construction within the utility corridor. Findings: 1. A petition requesting the vacation of Vine Street abutting Lot 1, Block 12 Puget Sound Cooperative Colony, 2nd Addition and Lot 20, Block 17, Puget Sound Cooperative Colony 2nd Addition was submitted on November 9, 2009, by abutting property owners Rodney and Tina Lipman and Randy Stone and Patti Toth. 2. RCW 58.17 requires the signatures of two thirds of abutting property owners to be valid when the vacation of right-of-way is proposed. The subject petition is signed by 100% of the abutting property owners. 3. The subject area is zoned RS -7 Residential Single Family and is developed with single family structures. The RS -7 zone allows the basic single family. 4. The east one-half of Vine Street in the subject area was vacated in 1987 leaving the remaining (west) portion of Vine Street between the Orcas/Lopez Avenue Alley and the Whidby/Lopez Avenue Alley reduced to one-half its platted 80' width at 40.' The remaining right-of-way contains City utilities (sewer and electric), and is encroached upon by an abutting residence (Stone) at 437 Lopez Avenue. 5. Lopez Avenue extending east from the vacated Vine Street centerline was vacated in 1957 6. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right-of-way. Land Use Element, Map Goals, Policies, and Objective Element Goal A is relevant to the proposal. 7. The Port Angeles City Council's Real Estate Committee met on December 7, 2009, and concluded support for the vacation of right of way based on encroachment (Stone property) issues and given the unimproved state of the roadway, and agreed that retention of the small portion adjacent to the Lipman property is of no value to the City as long as a utility easement is retained. K-7 Findings and Conclusions — Lipman/Stone STV 09-05 March 18, 2010 Page 3 result in elimination of potential neighborhood disruption that may be caused by retention of the remnant unimproved right-of-way. The right-of-way corridor serves no real public purpose other than as a utility corridor. Vacation of the right-of-way may result in slight disruption to residents of Whidby Avenue closest to the corridor who choose to use the unimproved corridor due to its close proximity to their residence rather than Peabody Street. However, the action will resolve long standing neighborhood traffic issues along the narrow, unimproved corridor as well as the encroachment concern. 11. Consolidation of the right-of-way following vacation can be accomplished by the filing of Zoning Lot Covenants which would combine vacated property with abutting lots owned by the applicants such that no remnant lots will be created by vacation. 12. At its December 15, 2009, regular meeting, the Port Angeles City Council established a public hearing date by resolution for action on the street vacation petition as February 2 7, 2010. 13. The Port Angeles Planning Commission held a public hearing on the proposed street vacation on January 13, 2010, and forwarded a recommendation to the City Council for consideration. Conclusions: A. The right-of-way currently provides a short-cut route for traffic in the area but is not needed as primary access to any property. The remaining corridor serves no purpose in fulfilling either the current or long range transportation planning needs of the City. B. The 40' right of way corridor is insufficient to accommodate street development. Additionally, the long standing residential encroachment into the remaining right-of-way inhibits the ability to develop even substandard street improvements without significant disruption to long standing neighborhood development. C. Vacation will result in the elimination of residential encroachment and closure of a narrow, undeveloped, remnant right-of-way corridor that has been a cause of concern to the immediate neighborhood due to traffic issues. D. Access,to established residences will not change from existing primary access points. E. As conditioned, consolidation of the petitioners' property ownerships with the vacated right-of-way is in accordance with expected land management and development policies, and is consistent with development standards of the RS -7 Section 17.10 ( RS -7 Zone) of the Port Angeles Municipal Code. Property consolidation will appropriately combine the vacated right-of-way with adjacent property thus avoiding the creation of remnant, nonconforming lots. F. As conditioned, the existing utility infrastructure will remain accessible at all times for maintenance and construction needs thus ensuring the public interest and welfare. • G. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically Land Use Map Goal, Policies and Objective Element Goal A. K-8 • • • Findings and Conclusions — Lipman/Stone STV 09-05 March 18, 2010 Page 2 8. The vacating of a street is categorically exempt from a State Environmental Policy Act (SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code. 9. The site was posted regarding the proposed land use action on January 4, 2010. No written public comment was received prior to the public hearing that was scheduled for January 13, 2010. 10. Pertinent issues analyzed in the review process are as follow: • Traffic Patterns: Established traffic patterns in the area will change. Based on testimony, the unimproved corridor is regularly used. However, traffic, high speed, the deplorable condition of the road surface, and the narrowness of the remaining corridor caused both by the historic encroachment of residential property and use and previous vacations, generated a request for further closure of the corridor. Circulation to areas north of the site can be gained via Peabody Street and Eunice Streets, west and east, respectively, from the site. Use of the Whidby/Lopez Avenue Alley straight through to Peabody Street without using Whidby Avenue may also occur but is not recommended. The Peabody/Lauridsen Boulevard and Eunice/Lauridsen Boulevard intersections will experience additional congestion during peak periods but are designed as major use intersections for areas south of Lauridsen Boulevard. • Development Patterns: Residential lots in the area are primarily served by Lopez and Whidby Avenues. Eight homes served by the Whidby/Lopez Avenue Alley will continue to access Vine Street (immediately north of Whidby Avenue) from the remaining spur of right-of-way to Whidby Avenue. Access to neighborhood parking at the extreme east end of Lopez Avenue will remain available from Lopez Avenue. The established parking area is not required parking for the residential development it abuts, but provides street parking as in any other neighborhood in lieu of full street development. Environmentally Sensitive Areas: No environmentally sensitive areas exist in the vicinity of the proposed street vacation. • Public Health, Safety and Welfare: The approximately 300 lineal feet of right- of-way is undeveloped. The City has no immediate plans to develop the remaining 40' width of right-of-way. Multiple prior street vacations have jeopardized the ability to create a viable through street in this location. The City's minimum street standard requires 60' of right-of-way. The encroachment of structures into the remaining 40'of right-of-way inhibits the ability to develop even substandard street improvements. Vine Street south of Whidby Avenue has been completely vacated due to historic encroachment issues. The requested vacation will address the remaining residential encroachment into the Vine Street corridor north of Whidby Avenue leaving a short portion of Vine Street (Lipman) remaining at the intersection with Whidby Avenue for needed access to residents who are served from the Whidby/Lopez Avenue Alley. While the Lipman ownership does not experience encroachment, vacation of the remaining short stretch (approximately 140') of remaining narrow, unimproved right-of-way will K-9 Findings and Conclusions — Lipman/Stone STV 09-05 March 18, 2010 • Page 4 F. As conditioned, the existing utility infrastructure will remain accessible at all times for maintenance and construction needs thus ensuring the public interest and welfare. G. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically Land Use Map Goal, Policies and Objective Element Goal A. Adopted by the Port Angeles City Council at its meeting of , 2010. Dan DiGuilio, Mayor Janessa Hurd, City Clerk ASK • ATTACHMENT TO COUNCIL MEMO OF 3/18/10 430 E. Whidby Avenue Port Angeles,11VA 96362 March 5, 2010 Deputy Mayor Kent Meyers City of Port Angeles 324 East 5t' Street Port Angeles, WA 96362 Dear Mr. Meyers: EC EPYED MAR., 2010 CITY OF PORTAN.GELFS aH of CommunityDeveroPfnent Before your council makes the final deciding vote to permanently vacate the section of South Vine Street between the Orcas-Lopez alley and Lopez Avenue, would you please consider having a city public works crew put up temporary barricades at those two locations for 90 days? That would give you an indication of how much permanently closing that section of Vine Street would adversely affect traffic flow through a neighborhood with already restricted access to main routes of traffic. Then, if such a closure proves to have a negligible effect, then I would ask you to please at least provide a pedestrian path for pedestrians to have easier access between other streets in the area, so that they don't have to backtrack to get to their destination. Otherwise, I am certain that the new property owners will not be happy with trespassers cutting across their property. Thank you for your consideration. Sincerely, Ik// r '14� Raymond F. Weigel cc: Dan Di Guilio Don Perry Brad Collins Patrick Downie Cherie Kidd Max Mania Brooke Nelson • K- 11 +o,*ppORT CITY OF PORT ANGELES - PUBLIC WORKS DEPARTMENT SLvvff�-, MEMORANDUM 'MAINTAINING AND BUILDING A BETTER COMMUNITY' DATE: July 16, 1996 TO: PLANNING DEPARTMENT FROM: KEN RIDOUT, DEPUTY DIRECTOR PUBLIC WORKS RE: VACATION OF STREETS AND ALLEYS IN PUGET SOUND COOPERATIVE COLONY SECOND ADDITION The Vacation of Streets and Alleys in the Puget Sound Cooperative Colony Second Addition to the Townsite of Port Angeles (PSCC2nd) is exempt from compensation. This exemption stems from the Law of 1889 to 1909 that barred the public (City) from opening Right of Way that was platted but not previously opened. This law did not effect areas within the existing Townsite, however, it did effect areas that were subsequently annexed to the City. PSCC2nd was platted in 1889 and therefore falls within the dates that vacate the streets by statute. This does not mean that the formal vacation procedures do not need to be followed. Either a Quiet Title Action or a formal Street Vacation Procedure must be followed for the property to revert to the adjoining owner. RIDOUT Director Public Works KDR:kr. CC: FILE: PLPENVAC.PSC ATTACHMENT Jack Pittis, Director Ken Ridout, Deputy Director Gary Kenworthy, City Engineer Phyllis Rasler, Administrative Assistant Tim Smith, Contracts Administrator Dale Warner, Street Superintendent Bob Jones, Solei Waste Superintendent Ralph Ellsworth, Water Superintendent Pete Burrett, Equip. Svcs. Superintendent Lou Haehnlen, Sr. Bldg Inspector " � _ " "-�......,_ — _ Vii``• p�I "sa P Previous Vacationsft� �� sen along this corridor 1 4 Elf— °�--ora. ►�_ v �' Areas covered by , a r, ; _ OF` If ithis petition 1;. N ! *4 ITz- ­%F *Pe #' Lucero vacation: `Is Ord. 3378 (Oct. 2001- 09) ,A�,t � r 1 Ai p ppy o w r 4 I 11 ll V re 4 n 1 Vas � _....__h_a_n__A_.v —` Va�F _ 2 IP 4 tt I ! 1 AW CT,MAJ 4 I Previous Vacations along this corridor Ordinance # Date Reasons Cited Location 1: 1582 1966vacated b operation peration of law Lopez Street, east of Vine 2: 2046 1979 public interest — applicant's letter said he East side of Vine, between Vashon & "developed [the property on the Vine St. Vashon/Whidby Alley ROW] by planting a hedge and some shrubs and putting the rest in lawn." 3. 2064 1980 public interest West side of Vine, between Vashon & Whidby 4. 2336 1990 public interest All of Vine, between Park &Vashon '5 * 2423 1987 public interest -house encroachment East side of Vine, between Orcas & Lopez/Orcas Alley 6: 2459 19$7 public interest — "Vine St. in this area has East sides of Vine, between generally been vacated by statute. Vacation Lopez/Whidbey & Lopez/Orcas Alley may facilitate subsequent residential (adjacent to area of current petition — development of the abutting property." became 2 full lots in Olympic Vista) 7: 2679 1992 public interest West side of Vine, between Orcas & Lauridsen 8: 2927 1997' public interest - 'correction of surveying East side of Vine, between Whidby & errors Vashon/Whidby Alley 9. 3378 2009 public interest - 10 foot house encroachment East 30 feet of Vine, between Whidby & Lopez/Whidby Alley (Lucero property) March 18, 2010 City Council Meeting Index 1. Aerial view showing Whidby-Vine intersection 2. Looking east on Whidby from Whidby-Vine intersection 3. Looking west on Whidby from Whidby-Vine intersection 4. Intersection of Whidby & Vine looking west: Showing entry to Vine on right 5. Intersection of Whidby & Vine: Showing curb at entry to Vine 6. Intersection of Whidby & Vine looking east: Showing curb at entry to Vine 7. Looking north down Vine from Whidby 8. Truck traveling north down Vine from Whidby 9. Roads available to access Lauridsen Blvd. if Vine is vacated • 7 from intersection of Whidby & Vine K t � 1 t1 ►��� ♦ � a�� � :'-^� � , � �„� a k a "'^�+..W,„„,� '�-..:+ v��° ,�.�.. � ♦x � ,a�y t"#A A'R3 �' ���". �, �,..-� � vac:♦ �' �r�i���"'''a�, - ��"�� ����e� �.��.a�"� ,.r.a�� $ `,.'� uy.,«.°, ,�„ !M0", *`� "!'9, ny ^N.�y. S �r � .+� �w t �,.,rx � Ay `� �. iyk��� �< u. HCl � a �: �q �v x. �,r,. � ��x ♦,." �.� k L"'ic v } q i " x z :" r x'�•it� �, fit.; �}. r lti� .t'! +, + .3s '+' • �� 41- 101 ;•+� March 18, 2010CityCouncil meeting__ Intersectionof Whidby & Vine looking west: Showing entry to Vine on right I March 18, 2010 City Council meeting 5 March 18, 2010 Citv Council meetin Intersection of Whidby & Vine looking east: Showing curb at entry to Vine !- . 4 171 L 13 March 18, 2010 Citv Council meet Looking north down Vine from Whidby 7 ;, •r � :•w " . !1 �' sy � k ��' ^. x*�x ..iQC � �3�• '�� ? ri`-"i .� � � �-C-..�I. .a ^._.� �,r'� ,..,--, - .��.;� ;• -�: ti> .r r ,'_ �'~ � a �.� r • x/ 40 i. ce 4* A tope ; Po i �An-g e I 0,,,YV 362, a4 Lin. -PT-T-4 T, 11 L ran linagety Dale: Jul 19, 2006 18.06'17 65- N 123'26-0865-W elev 227 ft Eye.alt 3507 it 'D>>t����1� BAR 17 2010 Dear City Council Members: 1 + 1 rY OF PORTANGELES Thank you for your careful consideration of the petition to vacate Vine Street next to ouE apdatry rapt geWtKnt As you continue to weigh whether the vacation and closure of Vine Street is in the public interest, please consider the following: Genuine and legitimate safety concerns if Vine St. remains open to through traffic • Concerns about the safety hazard caused by through traffic on this narrow substandard dirt road were our original motivation for filing this petition. Those concerns are even greater today considering that many more young children now live in the immediate neighborhood. • Testimony from area residents at all 4 previous public hearings on this matter described speeding vehicles along Vine St. and the safety concerns this creates. • Vehicles that speed or have reckless or inattentive drivers on this very narrow unimproved dirt road represent a very real safety threat to children who live and play in the neighborhood, to the immediate property owners, and to pedestrians who also use Vine St. as a short-cut. Support from homeowners closest to these sections of Vine Two petitions were previously submitted from local property owners & residents expressing their support for this closure of Vine St. (pp. K-37, 38 & 39, 3/2/10 Council packet): a One signed by 8 Olympic Vista residents, most of whom have small children; and o One signed by 10 other local residents & property owners. Unigue history and treatment of Vine Street • The City has never demonstrated any intention to develop this portion of Vine St. as a standard city street (despite opportunities to do so), much less as an arterial to provide north/south through access. • The area in question, PSCC2 (Puget Sound Cooperative Colony 2), was annexed by the City in 1961 (pp. I-4 & 1-10, 9/15/09 and p. I-4, 10/6/09 Council packets). • In the intervening 50 years, the City has never widened, paved, or otherwise improved this section of Vine Street. In fact, testimony at the last Council meeting indicated that the builder and original owner of our home (not the City) put the current dirt road in place adjacent to our house and yard. Furthermore, traffic from Whidby using Vine to get to and from Lauridsen must drive over a low curb which runs along the south end of Vine, certainly not a standard feature found on a street intended for use as a 'main thoroughfare: • A 7/16/96 memo from the Deputy Director of Public Works indicated that the City considered Vine Street in this area to be 'vacated by statute' (p. 79,216107 Council packet). Consistent with this position, every other petition to vacate along both the east & west sides of Vine has been granted. • In 1987, the entire east half of this same portion of the Vine St. right-of-way (adjacent to the area of the current petition) was vacated. This property was completely vacant and could have been retained by the City to provide an additional 40 unobstructed feet of width for the development of Vine St as a viable standard city street without disrupting any existing houses or yards. Availability of more appropriate through routes to and from Lauridsen Blvd. Vine St. in this area has never met minimum city street standards and its use as a through way distinguishes it from other dirt or gravel roads in the city. Since a characteristic of access streets is that they "discourage through traffic movement" (P.A. Mun. Code 11.02.020), Vine St is not an appropriate thoroughfare for traffic to & from Lauridsen Blvd. There are 5 nearby, fully improved, paved, alternate routes that can be used by Whidby residents to drive to Lauridsen Blvd. and which involve little or no additional travel distance (please see photo #18 in packet provided at the 3/2/10 Council meeting): o If traveling west (or downtown) - Peabody, Chase and Lincoln Streets; o If traveling east (or out of town) - Eunice and Francis Streets. • Use of these routes will result in less time spent driving on Lauridsen Blvd. than if motorists continue to use Vine Street for access. • Current traffic volumes for these sections of Vine average one vehicle every 5 to 10 minutes, which should be easily accommodated on surrounding streets. Fairness and consistency • Our other major motivation in pursuing this vacation is to clear title to the property we have always believed in good faith to be ours. • All 8 previous petitions to vacate Vine St. in this corridor were granted, with 7 involving property encroachment issues. • According to the Planning Dept., our home encroaches into the Vine St. right-of-way by 7 feet (p. J-3,216107 Council packet). • Mrs. Lucero's house encroached into the same right-of-way by 10 feet (pp. !-4 & 1-10, 9115109 & p.1-4,1016109 Council packets). The east 30 feet of Vine adjacent to her property was vacated (Ord. #3378,10114109), giving her a 20 foot side yard setback (p. l-9, 1016109 Council packet). • The 14 feet Mrs. Lucero is urging you to grant us would leave only a 7 foot side yard, despite the fact that a minimum 1.3 foot side yard is required in R-7 zones. This would actually take away considerable side yard property from us that Randy has maintained for nearly 30 years. Whether traffic pattems will change should not be the sole determinina factor when considering whether vacation and closure of Vine St is in the public interest • Everyone agrees that Vine St. is used as a through way for vehicle traffic to and from Lauridsen Blvd. If Vine is closed, that traffic will have to utilize other roads, thus changing traffic patterns. • Those opposed to this vacation are urging you to base your decision primarily on the fact that the closure of Vine will be an inconvenience to motorists who have grown accustomed to driving on it. • But there are other factors we urge you to balance. Vine St. is an ongoing safety hazard and liability for the City which detracts from the residential character of our neighborhood. Granting this vacation, closing Vine St. to through traffic, and allowing us to have dear title to our property would be of greater benefit to the public than keeping Vine open. • It is not unprecedented for the City to vacate a street that has been opened and used by vehicle traffic for some time, even when there is citizen testimony objecting to the vacation. On Oct. 23, 2007 the City Council voted unanimously to grant the petition to vacate a portion of Cherry St. between Front & V Streets downtown (Ordinance #3303). That city street was used by many more motorists than Vine St and a number of people testified in opposition to its proposed vacation. Like Vine St., it was noted that there were other appropriate N/S through routes between V & Front Streets available to traffic. The Council determined that the benefit to the public (providing off-street parking) outweighed the concerns about a change in traffic patterns. We greatly appreciate the time and attention given to this issue by the Council and by all City departments who have been involved in evaluating our petition over the last 4 years, especially the Planning Department, Planning Commission, and City Engineer. Their recommendation to grant this petition is well -reasoned and sound, and we urge you to weigh all the evidence carefully. Respectfully, Randy Stone and Patti Toth 437 Lopez Port Angeles, WA 98362 0 • • JORT DATE: March 16, 2010 TO: CITY COUNCIL NGELES FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: Metropolitan Area Network Services Agreement Summary: At the direction of the City Council, staff and Columbia Telecommunications Corporation completed the procurement process for Metropolitan Area Network services. A total of four vendors participated in the process and two vendors submitted proposals. After evaluations and interviews, Capacity Provisioning, Inc., was selected as the vendor that provides the best value to the City. Recommendation: Following a presentation, authorize the Mayor to sign the Metropolitan Area Network Services Agreement with Capacity Provisioning, Inc., and authorize the City Manager to make minor modifications to the agreement, if necessary. Background/Analysis: On August 20, 2002, City Council approved an Institutional Network Services Agreement with Capacity Provisioning, Inc. (CPI). As part of the Agreement, CPI initially constructed approximately 13 miles of fiber optic infrastructure to provide wide area networking services to 35 municipal facilities and installed core networking equipment in 3 of the 6 Institutional Network node enclosures. The City has been receiving wide area networking services and Internet access from CPI since then. The former Institutional Network Services Agreement with CPI provided telecommunications services to the City at about 1/10th of the cost of fiber optic service compared to other regional and national markets at that time. On March 17, 2009, after completing a selection process the City Council approved an agreement with Columbia Telecommunications Corporation (CTC) to prepare a network needs assessment. The assessment included an evaluation of the Institutional Network and City computer network security needs. Since the creation of the network in 2002, there have been technology advancements that provide enhanced capacity, security and overall network availability. As part of its assessment, CTC recommended that the City prepare a request for proposals (RFP) for future Metropolitan Area Network Services. On July 21, 2009, City Council approved an amendment to the agreement with CTC to proceed with an RFP and authorized the City Manager to negotiate and execute a one-year extension to the term of the Institutional Network Services Agreement with CPI. The RFP and additional background information on fiber optics is available from the City's ftp website http://olypen.cot-n/copa/ under the "Metropolitan Area Network" folder. N \CCOUNCIL\FINAL\MAN Services Agreement doc L-1 March 16, 2010 City Council Re. Metropolitan Area Network Services Agreement Page 2 As part of the recent procurement process, a total of four vendors registered with the City to participate • in the RFP and two vendors (Wave Broadband and Capacity Provisioning, Inc.) submitted proposals. A summary of the Metropolitan Area Network Services RFP procurement schedule is provided below. Staff updated the Utility Advisory Committee on milestones and progress on this RFP on October 13, 2009, December 8, 2009, and February 9, 2010. Metropolitan Area Network Services RFP Procurement Schedule Milestone Completion Date Status RFP advertisement November 23, 2009 Complete Pre -proposal conference December 2, 2009 Complete Proposal deadline February 4, 2010 Complete Vendor interviews February 11, 2010 Complete Proposal review and evaluation February 12, 2010 Complete Vendor negotiations March 5, 2010 Complete Utility Advisory Committee consideration March 9, 2010 Complete City Council contract award March 16, 2010 A staff team was assembled to work with CTC during the procurement process. The staff team participated in the development of the RFP, evaluation of vendor proposals, vendor interviews, and vendor selection. The staff team and CTC reported to the senior management team, which provided direction to the staff team. As a result of evaluating the Vendors Technical Proposals, Service Charge Proposals, and interviews, Capacity Provisioning, Inc., was selected as the most responsive Vendor and the one that provides the best value to the City. This conclusion was confirmed by senior management. Staff completed reference checks, background checks, and with support from CTC, negotiated the attached Metropolitan Area Network Services Agreement with Capacity Provisioning, Inc. As part of the negotiation, Capacity Provisioning, Inc., agreed to: provide a 10% overall reduction in the recurring service charge for 38 City sites; temporarily maintain its current recurring charges for 3 City sites receiving point-to-point dark fiber services; proceed with construction of redundant fiber optics for 12 high priority City sites in 2011 (afterward point-to-point dark fiber services will be discontinued), and will delay recurring service charges for 6 redundant City sites for up to three years. The vendor proposals are available for review at City Hall in the Public Works and Utilities Engineering office; confidential computer network security -related information has been removed from all documents. On March 9, 2010, the Utility Advisory Committee forwarded a favorable recommendation to City Council to authorize the Mayor to sign the Metropolitan Area Network Services Agreement with Capacity Provisioning, Inc., and authorize the City Manager to make minor modifications to the agreement, if necessary. Attachments: Columbia Telecommunications Corporation Letter of Recommendation Proposed Metropolitan Area Network Services Agreement L-2 • ® ® CC M MUNICAT IONS - r RiGvTCE�OT-E PU3LIC RT Columbia Telecommunications Corporation • 10613 Concord Street • Kensington, N4D 20895 301.933.1488 • fax: 301.933.3340 • www.CTCnet.us March 5, 2010 Via Electronic and U.S. Mail Mr. Larry Dunbar Deputy Director Public Works and Utilities Department 321 East Fifth Street P.O. Box 1150 Port Angeles, WA 98362-0217 Re: MAN Services Agreement Recommendations Dear Mr. Dunbar: Based on our independent review and evaluation of the submitted proposals in response to the Metropolitan Area Network (MAN) Services Request for Proposals (RFP), Columbia • Telecommunications Corporation (CTC) recommends that the City award the contract to CPI. We base our recommendation on the following factors and considerations. • CTC assisted the City in preparing the RFP. The technical contents of the City's RFP were substantially based on findings and recommendations CTC developed from an assessment of the City's technical and functional requirements for MAN services. The City received competitive and responsive proposals from CPI and Wave Broadband. We found that both CPI's and Wave's proposals were technically compliant with the RFP, and therefore suitable to meet the City's technical and functional needs for MAN services. The key criterion influencing our recommendation is the significantly lower initial (start-up) and recurring (long-term) cost for MAN services offered by CPI. CPI already has extensive fiber connectivity to City facilities, and is thus able to provide ongoing service with little or no additional capital outlay. Moreover, recurring service charges proposed by CPI are significantly less than those proposed by Wave. The negotiated service rates with CPI will provide the City with a wide range of telecommunications services that are priced at levels significantly below those that are charged in other areas of the country. Table 1 provides a summary of pricing for comparable services compared to the negotiated rates with CPI. L-3 Mr. Larry Dunbar March 5, 2010 Page 2 of 2 Table 1: Cost Comparison of RecurrinLy Costs for Commercial Metro Ethernet Services Notes 1 Based on published tariff rates for Basic Service Charge for a 60 -month contract with Committed Information Rates (CIR) of 5 Mbps, 100 Mbps, and 1,000 Mbps, respectively 2 Based on published tarrif rates for QMOE port fee, 60 -month contract, and bandwidth options for 5 Mbps, 100 Mbps, and 1,000 Mbps, respectively 3 Based on recent quoted rates to local government customers 4 Based on approximate pricing obtained by City sources The upgrade of the CPI backbone, along with the availability of redundantly routed fiber feeds to key facilities and enhanced network security, will greatly enhance the City's backbone capability. As discussed in our "Metropolitan Area Network Requirements Assessment and Strategic Recommendations," much of the City -owned LAN equipment is in need of replacement or upgrade. We recommend that the City consider upgrades of key LAN equipment, as detailed within our assessment Thank you again for the opportunity to support the City on this project. Should you require any additional information regarding findings and recommendations, please feel free to contact me. Best Regards, Lee Afflerbach, PE Project Manager L-4 • • • Typical Monthly Rate Provider City / Region Service Name/Category (Contract Terms of 2 years or more) 5-10 Mbps 100 Mbps 1000 Mbps CPI Port Angeles, WA VLAN $75 $175 $190 AT&T California OPT -E -MAN' $1,025 $1,775 $3,425 Qwest Nationwide (InlcudingTacoma and Seattle) QMOEz $1,240 $1,800 $6,640 Verizon Maryland, Virginia, District of Columbia TL53 $905 $2,050 - Tlme Warner Durham, NC Business Class Ethernet4 $650 - Verizon Pittsburgh, PA TLS4 $1,200 $0 Notes 1 Based on published tariff rates for Basic Service Charge for a 60 -month contract with Committed Information Rates (CIR) of 5 Mbps, 100 Mbps, and 1,000 Mbps, respectively 2 Based on published tarrif rates for QMOE port fee, 60 -month contract, and bandwidth options for 5 Mbps, 100 Mbps, and 1,000 Mbps, respectively 3 Based on recent quoted rates to local government customers 4 Based on approximate pricing obtained by City sources The upgrade of the CPI backbone, along with the availability of redundantly routed fiber feeds to key facilities and enhanced network security, will greatly enhance the City's backbone capability. As discussed in our "Metropolitan Area Network Requirements Assessment and Strategic Recommendations," much of the City -owned LAN equipment is in need of replacement or upgrade. We recommend that the City consider upgrades of key LAN equipment, as detailed within our assessment Thank you again for the opportunity to support the City on this project. Should you require any additional information regarding findings and recommendations, please feel free to contact me. Best Regards, Lee Afflerbach, PE Project Manager L-4 • • • • CITY OF PORT ANGELES METROPOLITAN AREA NETWORK SERVICES AGREEMENT Between CITY OF PORT ANGELES, WA and • CAPACITY PROVISIONING, INC. Dated March 5, 2010 • L-5 METROPOLITAN AREA NETWORK SERVICES AGREEMENT • • PURPOSE 1. DEFINITIONS 2. SPECIAL PROVISIONS 2.1 Agreement is Non -Exclusive 2.2 Occupation License Required 2.3 Right -of -Way License Required 2.4 Agreement Term 2.5 Interlocal Agreement for Acquisition of Metropolitan Area Network Services 2.6 Institutional Network and Wide Area Network Use Agreement Assignments 2.7 Due Diligence 2.8 Surety Bond 2.9 Certification 2.10 Service Standards 2.11 On -Call Network Consulting Services 2.12 Background Checks 3. SERVICES AND SITE DROPS 3.1 City Service Sites 3.2 City Site Changes • 3.3 Services Provided to the City 3.4 Network Service Level Requirements 3.5 Site Drop Ownership and Maintenance 3.6 City Site Drop Route Plans, Procedure and Schedule 3.7 Interlocal Agreement Site Drops 4. SERVICE CHARGES AND PAYMENT 4.1 Vendor Service Charges 4.2 City Public Utility Tax 4.3 City Pole Attachment Charge Credit 4.4 Invoicing and Payment 4.5 Public Safety VLAN 5. MISCELLANEOUS PROVISIONS 5.1 Notices 5.2 Non -Disclosure Agreement 5.3 Reports 5.4 Indemnification/Hold Harmless 5.5 Subcontractors/Assignment 5.6 Survival 5.7 Violations and Remedies 5.8 Termination 5.9 City Right to Purchase 5.10 Metropolitan Area Network Core Switching Equipment Lien • Page 2 L-6 • 5.11 Force Majeure 5.12 Severability 5.13 Entire Agreement 5.14 Law Jurisdiction Venue and Attorney's Fees 5.15 Amendments 6. EXHIBITS r� • 1 Metropolitan Area Network Services Schedule 2 Network Service Level Requirements 3 Interlocal Agreement for Acquisition of Metropolitan Area Network Services 4 Non -Disclosure Agreement 5 Vendor Technical Proposal and Service Charge Proposal Page 3 L-7 METROPOLITAN AREA NETWORK SERVICES AGREEMENT, • PURPOSE THIS METROPOLITAN AREA NETWORK SERVICES AGREEMENT (the "Agreement") between the City of Port Angeles, a Washington municipal corporation, hereinafter the "City", and Capacity Provisioning, Inc., hereinafter "Vendor" sets forth the terms and conditions for provision by Vendor of Metropolitan Area Network Services. Said services consist of wide area networking, point to point fiber optic connections, broadband Internet access, on-call network consulting services and other telecommunications services (all of which collectively are referred to as "Metropolitan Area Network Services") for non-commercial use by the City for municipal purposes in accordance with the terms, conditions and specifications set forth in this Agreement. 1. DEFINITIONS Words and terms shall be given their ordinary and usual meanings. The meanings shall be applicable to the singular, plural, masculine, feminine and neuter of the words and terms. Where used in this Agreement, the words and terms set forth in Section 11. 14.020 of Chapter 11.14 of the Port Angeles Municipal Code (PAMC), Telecommunications Facilities within Rights -of -Way, and the Cable Television Franchise Ordinance No. 3116 shall be applicable to the same terms as used in this Agreement, except as modified herein. • 2. SPECIAL PROVISIONS 2.1 Agreement is Non -Exclusive This is a non-exclusive Agreement for the purpose of providing metropolitan area network services within the City, excluding cable television services, by utilizing the Institutional Network consistent with the provisions of the Cable Television Franchise Ordinance No. 3116 and the Vendor's facilities and site drops to City sites. Any other substantially similar Metropolitan Area Network Services Agreement entered into by the City shall be on a competitively neutral basis in accordance with the Telecommunications Act of 1996, taking into account without limitation Vendor's obligations under this Agreement. 2.2 Occupation License Required From and after the effective date of this Agreement and throughout the Tenn of this Agreement, Vendor shall maintain an occupation license from the City pursuant to Chapter 5.80 PAMC, Licensing and Taxation. Vendor shall pay any federal, state, local and City taxes as may be levied, imposed or due from carriers, operators, providers, their customers or subscribers, or on account of the lease, sale, delivery or transmission of telecommunications services, provided said amounts may be added to the charges the City is required to pay pursuant to this Agreement. 2.3 Right -of -Way License Required Vendor shall maintain a Right -of -Way License from the City pursuant to Chapter 11.14 PAMC, Telecommunications Facilities within Rights -of -Way. • Page 4 L-8 • Vendor shall not allow other wholesale or retail service providers to provide telecommunications services under this Agreement until such service providers have received all requisite licenses, certificates and authorizations from the City, Federal Communications Commission, the Washington Utilities and Transportation Commission, or any other federal or state agency having jurisdiction. 2.4 Agreement Term Vendor shall begin its core network equipment upgrade upon execution of this Agreement however the service charges set forth in the July 31, 2009 extension and amendment to Institutional Network Services Agreement of September 6, 2002 shall remain in effect until September 6, 2010. This Agreement shall commence upon execution and continue to September 6, 2017, subject to extension at the City's sole discretion. City in its sole discretion may no later than 30 days prior to the expiration of this Agreement extend by giving written notice for additional 1 year extensions up to two times, extending to an eighth year and again for a ninth year under the same monetary terms. 2.5 Interlocal Agreement for Acquisition of Metropolitan Area Network Services Vendor agrees to allow the City to enter into Interlocal Agreements (Exhibit 3) with other governmental and public institutions, pursuant to Chapter 39.34 RCW, to extend the privileges, terms and conditions of this Agreement made with Vendor shown in Schedule H of Exhibit 5 for their sites not receiving similar Vendor services prior to the effective date of this Agreement. 2.6 Institutional Network and Wide Area Network Use Agreement Assignments • The City grants Vendor consent to use up to fifty-one (51) rack -units within each Institutional Network node enclosure, environmental control systems within three Institutional Network node enclosures and a spare environmental control system, and up to twenty-four (24) dark fibers throughout the Institutional Network backbone that are not in operation for City purposes, which are provided to the City under the Cable Television Franchise Ordinance No. 3116. The City retains the right to recall Vendor use of dark fibers, limited to a maximum of two (2) dark fiber strands per year, rack -units and use of underground conduits, vaults and related structures upon one year's written notice from the City Manager to the Vendor. The City grants Vendor consent to use Wave Broadband underground ducts, conduits and related structures in accordance with the second amendment to the Fiber Optic Wide Area Network Use Agreement dated December 2, 2003 at no charge through May 31, 2017 to provide non-commercial and commercial telecommunications services. City reserves the right to charge the Vendor and other telecommunications service providers a pro rata share of the electrical power consumption charges at each institutional network node location. �J 2.7 Due Diligence On and after the effective date of this Agreement, Vendor shall provide the City a list of any changes to the names, addresses, and social security numbers for Vendor personnel that will be permitted to have unrestricted access to the network operating center or central office, Institutional Network nodes, core switching equipment, and network operation and management Page 5 L-9 software. Such Vendor personnel may be subject to a background check in accordance with • Section 2.12. On or before May 31, 2010, Vendor shall submit evidence that: (1) It has the financial resources to fulfill its obligations under this Agreement and shall file contemporaneously with the execution of core switching equipment loan agreements, if any, a Uniform Commercial Code U.C.C.-1 Financing Statement with the Washington State Department of Licensing. (2) It has obtained a surety bond, if required, in accordance with Section 2.8. (3) It has provided the City evidence that it has entered into an agreement, including technical support, with a core switching equipment manufacturer and that the service levels described in Exhibit 2 will be met. Technical support shall also include senior network engineering support services as a backup to Vendor staffing. On or before December 31, 2010, Vendor shall submit evidence that: (4) It has submitted the detailed implementation plan including: site drop construction schedule, local area network plans and specifications, construction permit application, and acceptance testing plan in accordance with Exhibit 1. 2.8 Surety Bond If Vendor needs to obtain financing to fulfill its obligations under this Agreement, then Vendor shall provide a surety bond with a surety company approved by the City, in an amount equal to the cost of the core switching equipment and customer premises equipment at City sites • financed during the Initial Term of this Agreement. The bond shall contain the following endorsement: "It is hereby understood and agreed that this bond may not be canceled by the surety nor shall it exercise any intention not to renew until thirty (30) days after receipt by the City, by certified mail, of written notice of such intention to cancel or not to renew". The rights reserved to the City with respect to the bond are in addition to all other rights of the City, whether reserved by this Agreement or authorized by law; and no action, proceeding or exercise of a right with respect to such bond shall affect the City's rights to demand full and faithful performance under this Agreement or limit Vendor's liability for damages. 2.9 Certification Vendor certifies that the core switching equipment, customer premises equipment, and all work and materials furnished under this Agreement shall comply with the Network Service Level Requirements described in Exhibit 2 and accepted industry standards. 2.10 Service Standards (1) Vendor shall interconnect the Vendor network to provide Internet access within the City. Vendor shall provide a redundant interconnection point, from an Institutional Network node to an interconnection point to be specified by the Page 6 L-10 • • City, to provide Internet access that provides a diverse physical route for Internet access within the City. Prior to interconnecting the Vendor network to another wide area network, Vendor shall provide a detailed description of the network security to be provided by such interconnection which shall be in accordance with Exhibit 2. In the event a telecommunications service provider that has obtained a right of way license or master permit from the City requests an interconnection to the Vendor network for private telecommunications systems in writing, Vendor shall make commercially reasonable and lawful non-exclusive arrangements for such an interconnection. The arrangement may include but is not limited to available network capacity and commercially reasonable terms and conditions for payment to Vendor of all recurring and non-recurring costs, network security, problem reporting and restoration of service procedures, Network Service Level Requirements, and policies related to VLAN and dark fiber service sharing among single and common user group entities and private shared telecommunications services. The minimum term for interconnection charges shall be consistent with the Initial Term of this Agreement, unless otherwise approved by Vendor. Vendor shall not charge the City a non-recurring or recurring service charge • for a network interconnection for a Public Safety VLAN or for Public Safety dark fiber service. Vendor reserves the right to collect co -location, non- recurring and recurring service charges for a network interconnection if such charges are imposed by the interconnecting telecommunications service provider. • (2) Vendor shall maintain arrangements with qualified service providers for retail broadband Internet access services within the City limits. Vendor charges to the City for retail broadband Internet access services shall be included in Exhibit 5 Schedule "G". Upon the request of a qualified retail service provider, Vendor shall provide wholesale services subject to a charge to be paid by the retailer and reasonable contractual restrictions by the Vendor based on competitive market conditions. Vendor shall be permitted to provide wholesale broadband Internet access. Vendor shall also be permitted to charge a fee for wholesale Internet access, and wholesale non-commercial use of the Institutional Network backbone fiber network and nodes, site drops, and all other appurtenant infrastructure. Furthermore, Vendor shall be permitted to impose reasonable contractual restrictions based on competitive market conditions to retail broadband Internet service providers. Page 7 L-11 Vendor shall use commercially reasonable efforts to ensure that the retail • broadband Internet access services provided over the Metropolitan Area Network will conform substantially to the following: A, The platform will be kept current with industry standards for interoperability with Internet protocol applications. B. The City and institutions that receive the service will be able to reach the Internet. The City hereby recognizes that Vendor may provide wholesale Internet access and that qualified service providers may provide retail Internet access services without obtaining other City approvals. (3) Upon request from public institutions to Vendor, subject to the availability of dark fibers assigned to the Vendor in accordance with Section 2.6 within the Institutional Network backbone from node to node, Vendor may provide dark fiber marketing services on behalf of the City to public institutions to use the Institutional Network backbone for non-commercial purposes. Dark fiber marketing services shall include operation, maintenance and management of the Institutional Network backbone dark fibers and marketing, billing, and all other functions necessary to provide dark fiber marketing services under this Agreement. Vendor use of the Institutional Network nodes and non-commercial dark fibers throughout the backbone shall be allowed for private • telecommunications systems and private shared telecommunications services to a single user group entity in accordance with the Franchise and for other purposes and common user groups if approved in writing by the Vendor and the City Manager. Vendor may establish commercially reasonable contractual conditions for dark fiber marketing services which may include but are not limited to terms and conditions for non-commercial use in accordance with the Franchise, payment to Vendor of all recurring and non-recurring costs, network security, problem reporting and restoration of service procedures, Network Service Level Requirements, and policies related to single and common user group entities sharing or provided access to private telecommunications systems and private shared telecommunications services. The recurring and non-recurring charges established by Vendor for dark fiber marketing services shall be based on competitive market conditions. The recurring service charge, City and Vendor sharing of the recurring service charge, and duration of dark fiber marketing services shall be mutually agreed to in writing by the Vendor and the City Manager. The City shall not be charged for its use of Institutional Network backbone dark fibers under this Agreement. Page 8 L-12 • • The City retains the right to recall Vendor use of Institutional Network backbone dark fibers, limited to a maximum of two (2) dark fiber strands per year, upon one year's written notice from the City Manager to Vendor. (4) Vendor may provide dark fiber site drop services from the Institutional Network nodes or Vendor owned infrastructure to public institutions. The recurring and non-recurring service charges established by Vendor for dark fiber site drops to public institutions shall be based on competitive market conditions. 2.11 On -Call Network Consulting Services During the first year of the Initial Term of this Agreement, upon establishing a mutually agreed upon schedule that is approved in writing by both parties, Vendor shall provide one hundred (100) hours of on-call network consulting services at no charge for services requested by the City. Vendor shall obtain written City approval of on-call network consulting services. Upon written City request, Vendor shall provide additional on-call network consulting services for a charge. On-call network consulting services shall be available twenty-four hours a day, seven days a week. The charge for additional on-call network consulting services shall be in accordance with Exhibit 5 Schedule I. Upon written City request, Vendor shall also provide Local Area Network (LAN) materials, hardware, and installation services for municipal facilities. The charges for LAN materials, hardware and installation services shall be mutually agreed upon prior • to commencing work. 2.12 Background Checks Vendor personnel and any of Vendor's subcontractor personnel that are permitted to have unrestricted access to the network operating center, central office, core switching equipment, and network operation and management software during the term of this Agreement may be subject to a background check, which shall be completed and approved by the City in its sole discretion and which shall be considered confidential in accordance with Section 5.2. The information that may be included in a background check includes but is not limited to driving records, vehicle registration, credit records, criminal records, social security number, education records, professional certifications, State licensing records, court records, workers' compensation, bankruptcy, character references, neighbor interviews, medical records, property ownership, employment verification, and military service records. Vendor personnel and any of Vendor's subcontractor personnel background checks not approved by the City shall not have access to the network operating center, central office, core switching equipment, and network operation and management software during the term of this Agreement. 0 3. SERVICES AND SITE DROPS 3.1 City Service Sites Vendor will initially provide Metropolitan Area Network Services to City sites listed in Exhibit 5 Schedules "A", `B1", "C", "D1", "E", "F" and 3 Mbps of Internet Access in accordance Page 9 L-13 with Schedule "G". Vendor shall be responsible for all costs to provide fully functional • Metropolitan Area Network Services, which have been included in its charges in Section 4 and within Exhibit 5. Vendor will provide limited universal availability of services to additional City and institutional sites within the City. Limited universal availability of services within the City shall also include a standard overhead facility site drop from a site that is within 1,500 lineal feet of the nearest Institutional Network node or 1,500 lineal feet of Vendor owned infrastructure. For any site not included in Exhibit 5 that require overhead facilities beyond 1,500 lineal feet or underground drops, Vendor may charge the City and institutions for the actual cost for any such additional overhead facilities or underground drop installation. 3.2 City Site Changes City sites listed in Exhibit 5 Schedules `132", `133", `B4", and "F", and other City sites determined by the City, may be added within the first three years of the term of this Agreement, " and all additional site drops and non-recurring and recurring service charges shall be governed by the same terms and conditions specified in this Agreement. City sites serviced under this Agreement may be discontinued by the City by providing ninety (90) days notice to Vendor. The monthly recurring services charges in accordance with Exhibit 5 Schedules "B 1 ", "C", "D 1 ", "D2" and "F" shall no longer be collected for City sites that are discontinued. The non-recurring service charge shall not be reimbursed to the City for any City site that is discontinued. 3.3 Services Provided to the City Vendor shall initially provide wide area networking services to the City in accordance with • the requirements contained in Exhibit 5 Schedules `B 1", "C", "13133, "F" and 3 Mbps of Internet Access in accordance with Schedule "G". At no additional charge to the City, Vendor shall provide the core switching equipment, expansions to core switching equipment capacity as required, and operation, maintenance and management services required to meet its obligations to the City under this Agreement. Vendor shall also be responsible for marketing, billing, and all other retail services necessary to provide regular commercial services under this Agreement. 3.4 Network Service Level Requirements Vendor shall provide Metropolitan Area Network Services to the City and institutions in accordance with the service levels contained in Exhibit 2 attached. 3.5 Site Drop Ownership and Maintenance All site drops and dark fiber point to point connections, whether to City or non -City sites, shall be owned and maintained by Vendor unless otherwise agreed upon. Upon termination or expiration of this Agreement, Vendor agrees that all City site drops and dark fiber point to point connections will be available for use by the City who may continue to use such facilities at no further charge. However, upon termination of this Agreement, use of Interlocal Agreement site drops by other service providers shall be subject to competitive, industry standard access charges. 3.6 City Site Drop Route Plans, Procedure and Schedule. Vendor shall maintain fiber drops, consisting of a minimum of two (2) single mode fibers to each City site to be served as listed in Exhibit 5. Page 10 L-14 • • Each site drop connection shall be terminated within fifty (50) feet of entering the applicable building using a City provided path at a mutually agreed upon point of demarcation in a Vendor standard termination panel, mounted on a City furnished backboard. Vendor shall prepare a site drop route plan for each City site to be served and shall prepare detailed site plans for written City approval and permitting purposes, in accordance with the Metropolitan Area Network Services Schedule (Exhibit 1) and as follows: (1) In preparing the plans and specifications, Vendor and the City agree to coordinate closely to ensure that the project requirements are met expeditiously. (2) Vendor's plans and specifications shall be in sufficient detail to permit identification, correlation, verification, and understanding of the components of Vendor's plans and specifications. (3) The City will review the plans and specifications and, if acceptable, shall provide written approval. (4) If revisions are required by the City, the plans shall be resubmitted by Vendor to the City and, if acceptable, the City shall provide written approval. (5) In no event shall the City have any liability for any expenses Vendor incurs in preparation of such plans and specifications. (6) All site drop fibers and other Vendor provided fibers necessary to provide the services described in this Agreement shall be labeled at termination points to readily enable identification and ownership. (7) The site drops, core switching equipment, customer premises equipment, and local area network cabling at redundant City sites including all splicing and testing, shall be fully complete and operational in accordance with the Metropolitan Area Network Services Schedule (Exhibit 1). The City shall promptly conduct a final inspection to verify completion. (S) Vendor shall deliver as-builts of the network diagram/schematic for all City sites, a network route map including all of the Vendor's fiber optic infrastructure, City site drop maps and construction photographs, and identification and labeling of fibers. Vendor shall also deliver optical time domain reflectometer test results and local area network as-builts for City sites included in Exhibit 5 Schedule "D2". An electronic copy of the as-builts shall be provided by the Vendor in a mutually agreed upon format. • 3.7 Interlocal Agreement Site Drops. Site drops provided under the Interlocal Agreement shall consist of a minimum of two (2) single mode fibers. Vendor shall construct such drops, subject to the requesting party's acceptance of an Interlocal Agreement (see Exhibit 3) for acquisition of Metropolitan Area Network Services in accordance with Section 2.5 or execution of an agreement with Vendor. Payment for Interlocal Agreement site drops shall be incorporated with and as part of the maximum monthly recurring service charges per Exhibit 5 Schedule "H", unless other payment arrangements are approved by the Vendor. The minimum term for Interlocal Agreement site drop charges shall be consistent with the Initial Term of this Agreement, unless otherwise approved by Vendor. Each Interlocal Agreement site drop connection shall be terminated within fifty (50) feet of entering the applicable building using a customer provided path at a point of demarcation mutually Page 11 L-15 agreed upon by Vendor and the customer in a Vendor standard termination panel, mounted on a • customer furnished backboard. 4. SERVICE CHARGES AND PAYMENT 4.1 Vendor Service Charges Upon the availability of commercial services in accordance with Exhibit 1 for Metropolitan Area Network Core Switching Equipment and Customer Premises Equipment (CPE), the City agrees to pay a non-recurring service charge in the amount of $0.00 for Network Core Switching Equipment and $13,008.00 for CPE. Upon the availability of commercial services in accordance with Exhibit 1 for Site Drops and Local Area Network (LAN) Services, the City agrees to pay a non-recurring service charge in the amount of $133,233.00, which includes non-recurring service charges for City site drops, CPE, and local area networks plus all applicable taxes in accordance with Exhibit 5 Schedules "C", "D2", "E" and "F". Upon the availability of commercial services in accordance with Exhibit 1 for Metropolitan Area Network Core Switching Equipment and Customer Premises Equipment (CPE), the City agrees to pay a recurring service charge in the amount of $5,045.00 per month plus all applicable taxes in accordance with Exhibit 5 Schedules `B1", "C", "D1", "F" and 3 Mbps of Internet Access in accordance with Exhibit 5 Schedule "G", during the Initial Term of this Agreement. Upon the availability of commercial services in accordance with Exhibit 1 for Site Drop Construction and Local Area Network (LAN) Services, the Vendor agrees to a reduction in the recurring service charge in the amount of $150.00 per month plus all applicable taxes in accordance with Exhibit 5 Schedules "Bl", "C", "D215, "F" and 3 Mbps of Internet Access during the Initial Term of this Agreement. No later than three years after the effective date of this Agreement, the City agrees to pay an additional recurring service charge in the amount of $520.00 per month plus all applicable taxes in accordance with Exhibit 5 Schedule "D2", during the remaining Initial Term of this Agreement. The monthly recurring service charges shown in Exhibit 5 Schedule "H" shall be available to additional City sites and institutions not included in Exhibit 5. Charges shown in Exhibit 5 Schedule "H" do not include any required local area network equipment expenses within additional City facilities and institutions not included in Exhibit 5 beyond the Vendor standard termination panel and customer premises equipment. The charges within Exhibit 5 Schedules "A", "B1", "C", "D2", `B", "F", "G", and "I" shall be available without adjustment throughout the Initial Term and any Extended Term of this Agreement. Vendor shall be responsible for all costs to provide fully functional core switching equipment, City site drops, and local area networks, patch panels and cords, jacks, faceplates, and all other required materials which have been included in the (recurring or non-recurring) service charges. The City's payment for its site drops and point-to-point (PTP) connections shall entitle it to exclusive, irrevocable use of all City site drops and dark fiber PTP connections without any further ongoing charges during the Initial Term and Extended Term, if any, continuing beyond termination, cancellation or expiration of this Agreement, as provided in Section 5.6, Survival. Page 12 L-16 • • However, in the event the City continues its use of the site drops and PTP connections beyond termination, cancellation or expiration of this Agreement, the City shall pay a pro -rata share of Vendor's reasonable maintenance costs for City site drops and PTP connections. 4.2 City Public Utility Tax The monthly recurring service charges shown in Exhibit 5 do not include any City public utility taxes or Washington State sales taxes. Vendor shall collect City public utility taxes from all institutions and businesses, and remit such taxes to the City, in accordance with Section 2.2. 4.3 City Pole Attachment Charge Credit Vendor shall be responsible for and timely pay the City pole attachment charges in accordance with the Right -of -Way License required in Section 2.3 and Chapter 13.14 PAMC. On or about July 1" of each year, Vendor shall determine the total number of its pole contacts on City - owned poles as of the preceding day. Vendor may request a credit against the annual charges payable to the City for the total number of Vendor pole contacts for site drop infrastructure made under this Agreement that are for the sole purpose of serving the City. The credit request shall be accompanied by a Vendor network route map that identifies all Vendor contacts on City -owned poles, all Vendor contacts on City -owned poles made under this Agreement that are for the sole purpose of serving the City, and all customer locations receiving Vendor's services. If the City determines that the Vendor pole contacts are for the sole purpose of serving the City, then the City shall grant the credit requested. 4.4 Invoicing and Payment • Vendor charges will be invoiced to the City monthly (12 invoice periods per year). City payment is due within 30 days of receipt of invoice. Thereafter, interest of 1.0% per month will be charged on the balance due. Vendor payment of City public utility taxes shall be made to the City quarterly. Vendor payment is due within 30 days of the end of the preceding calendar month. Each payment shall show the gross revenue subject to utility tax in accordance with this Agreement. 4.5 Public Safety ULAN • Vendor shall maintain site drops to current City sites included in Exhibit 5 Schedule "F". Upon the availability of commercial services, the City shall begin to pay a monthly recurring service charge in accordance with Exhibit 5 Schedule "F" for wide area networking services to City facilities for a Public Safety VLAN. Upon the availability of commercial services and continuing throughout the Initial Term of this Agreement, the City agrees to pay a non-recurring service charge representative of Vendor's actual costs for future site drops and non-recurring and recurring service charges shown in Exhibit 5 Schedule "F" for wide area networking to additional City facilities. The recurring charges shown in Exhibit 5 Schedule "F" shall be available to additional City and non -City owned public safety facilities not included in Exhibit 5. Charges shown in Exhibit 5 Schedule "F" do not include an enclosure, electrical service, and any required local area network equipment expenses within facilities beyond the Vendor standard termination panel and customer premises equipment. Page 13 L-17 The Public Safety VLAN shall be used for a non-commercial private telecommunications • system and private shared telecommunications services for the sole purpose of police, fire and emergency services within the City. The private shared telecommunications system may be available to other police, fire and emergency service entities within and outside of the City and shall not be used for commercial purposes unless approved in writing by Vendor and the City Manager. 5. MISCELLANEOUS PROVISIONS 5.1 Notices All notices required to be in writing hereunder shall be deemed given when personally delivered, or if mailed by certified or registered mail, three (3) days following deposit in the United States mail, postage prepaid, or if via telecopy or facsimile, when received, or if sent by courier service providing evidence of delivery, when actually delivered by such service. All notices from Vendor to the City pursuant to this Agreement shall be directed to the City Manager at City Hall, 321 East Fifth Street, P.O. Box 1150, Port Angeles, WA 99362-0217, or to such officer as designated by the City Manager. All notices from the City to the Vendor pursuant to this Agreement shall be directed to Mr. Bill Roberds, President, Capacity Provisioning, Inc., 116 % West 8th Street, Port Angeles, WA 98362. 5.2 Non -Disclosure Agreement • The City will maintain confidentiality of any and all information provided or made available by Vendor to the extent permitted by law when Vendor has notified the City of the confidential nature of the information. Vendor shall maintain confidentiality of all information about the City's LANs, WANs, network information, security systems, and data under this Agreement. Vendor will maintain confidentiality of any and all additional information provided or made available by the City to the extent permitted by law when the City has notified Vendor of the confidential nature of the information. Vendor shall accept and comply with Exhibit 4 the Non -Disclosure Agreement under this Agreement. 5.3 Reports Vendor shall report to the City such information relating to this Agreement as the City may reasonably require to demonstrate Vendor's compliance with the terms and conditions of this Agreement and shall comply with the City's reasonable determination of the forms for reports, the time for reports, the frequency with which any reports are to be made, and whether or not reports are to be certified. 5.4 Indemnification/Hold Harmless. Vendor shall defend, indemnify and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits, Page 14 L-18 • . including attorney fees, arising or issuing out of or. in connection with this Agreement, except as may be caused by the sole negligence or willful misconduct on the part of the City. 5.5 Subcontracts/Assignment. Vendor shall not subcontract, assign or transfer any right, title or interest under the terms of this Agreement without the prior written approval of the City. Such approval shall not be unreasonably withheld or delayed, provided it is demonstrated to the City's satisfaction that the assignee has accepted the Non -Disclosure Agreement (Exhibit 4) and has the background, experience, certifications, ability, and the technical, financial and legal resources to perform the requirements of this Agreement 5.6 Survival. The provisions covering site drops, service charges and payment, and indemnification/hold harmless shall survive expiration of this Agreement. 5.7 Violations and Remedies If the City has reason to believe that Vendor has breached or is in violation of this Agreement, after informal and cooperative efforts have failed after two (2) meetings or ten (10) business days, whichever occurs first, the City shall notify Vendor in writing of the violation, setting forth the nature of such violation. Within thirty (30) days of Vendor receipt of such notice or such longer period specified by the City, Vendor shall respond in writing that the violation has been cured, provide a cure plan or is schedule that reasonably satisfies the City, provide explanations in refutation or excuse with documentation to support that an alleged violation did not occur, refute the City's denial of Vendor's cure plan, or refute the City's denial of an additional time period to complete the cure plan. • The City shall act on the Vendor's cure plan, if any, within thirty (30) days of City receipt of such plan. The City shall provide written acceptance or denial of Vendor's cure plan, which acceptance shall not be unreasonably withheld or delayed. Vendor shall be allowed thirty (30) days to cure violations after written City acceptance of Vendor's cure plan is received. If the nature of the violation is such that it cannot be fully cured within 30 days due to circumstances not under Vendor's commercially reasonable control, the period of time in which Vendor must cure the violation shall be extended by the City in writing for such additional time reasonably necessary to complete the cure, provided that (1) Vendor shall have promptly commenced to cure, and (2) Vendor is diligently pursuing its efforts to cure in the City's reasonable judgment. If the violation has not been cured within the time allowed under this section, then Vendor shall be liable for liquidated damages for the following violations: (1) Failure to promptly comply with Section 2: $100.00 per day, provided, however, in no event shall the aggregate amount for all such violations exceed $2,500.00 per year. (2) Failure to comply with Section 3: $100.00 per day; provided, however, in no event shall the aggregate amount for all such violations exceed $2,500.00 per year. Page 15 L-19 (3) Failure to comply with Section 4: $100.00 per day; provided, however, in no event • shall the aggregate amount for all such violations exceed $2,500.00 per year. (4) Failure to with Section 5: $100.00 per day; provided, however, in no event shall the aggregate amount for all such violations exceed $2,500.00 per year. (5) Failure to comply with Section 6: $100.00 per day; provided, however, in no event shall the aggregate amount for all such violations exceed $2,500.00 per year Vendor agrees that each of the foregoing failures shall result in injuries to the City and institutions, the compensation for which would be difficult to ascertain and to prove. Accordingly Vendor agrees that the foregoing amounts are liquidated damages, not a penalty or forfeiture. If Vendor fails to make full and complete liquidated damage payments as required by this Agreement within ten (10) business days after receipt of written notice from the City, then the City may immediately take steps to deduct without further notice to Vendor the amount thereof from the service charges and payment due to Vendor in accordance with this Agreement. Liquidated damages shall accrue from whichever applies among the following: (1) thirty (30) days after City notice if no cure plan is submitted; (2) on the date of City denial of the Vendor's cure plan; or (3) the date of the City accepted cure plan completion date. 5.8 Termination The City reserves the right to terminate this Agreement if Vendor fails to comply with the due diligence requirements in accordance with Section 2.7. Each party reserves the right to terminate this Agreement at any time upon breach by the other party of a material term or condition of this Agreement; provided that the non -breaching party has first given 60 days written notice specifying in reasonable detail the alleged breach or failure of compliance and demanding the cure of the breach. If said breach or failure to comply cannot reasonably be cured in 60 days and the breaching party shall proceed promptly to cure the same, then the time for curing such failure to comply shall be extended for such period of time as may be reasonably necessary to complete such cure. In the event of termination of this Agreement, City payment of the recurring service charges to Vendor specified in Section 4 shall no longer be required. 5.9 City Right to Purchase In the event Vendor is not capable of performing its obligations under this Agreement or the Agreement is terminated, expires or is not renewed, the City shall have the right of first refusal to acquire the core switching equipment, customer premises equipment, telecommunications facilities, and site drops owned by Vendor, in the event it is to be sold, transferred, liquidated, or assigned, at fair market value less the City's aggregate payment of non-recurring service charges under this Agreement and the Institutional Network Services Agreement for a period of sixty (60) days following the date of termination, expiration or non renewal of this Agreement. 5.10 Metropolitan Area Network Core Switching Equipment Lien If Vendor obtains financing to fulfill its obligations to purchase the core switching equipment under this Agreement, the City reserves the right to file an equipment lien in an amount Page 16 L-20 • • not to exceed Exhibit 5 Schedule "A" to secure its payment of the non-recurring service charge for core switching equipment specified in Section 4.1 of this Agreement. • 5.11 Force Majeure The term "Force Majeure" shall mean acts of God, war, civil disturbances, fire, unavoidable casualty, construction delays due to weather, failure of supplier(s), or other similar causes beyond the control of Vendor. The time within which Vendor shall be required to perform any act under this Agreement shall be extended by a period of time equal to the number of days performance is delayed due to a Force Majeure. Vendor shall not be subject to any penalty hereunder because of acts or failure to act due to Force Majeure. 5.12 Severability Whenever possible, each provision of this Agreement will be interpreted to be effective and valid under applicable law. The invalidity, illegality or unenforceability of any provision will not affect the validity, legality or enforceability of any other provision of this Agreement, which will remain valid and binding. 5.13 Entire Agreement This Agreement and its Exhibit(s) represent the entire agreement between the parties hereto with respect to the subject matter hereof and supersede all prior oral negotiations and agreements. 5.14 Law, Jurisdiction, Venue and Attorney's Fees. The Parties agree that in the event any suit or other legal action is made in common that the law of the State of Washington shall apply. Venue shall be in Clallam County Superior Court. If any suit or other action is instituted in connection with any controversy arising under this Agreement, the prevailing party shall be entitled to recover all of its costs and expenses including such sum as the Court may judge reasonable for attorney fees, including fees upon appeal of any judgment or ruling. 5.15 Amendments. Any amendment to this Agreement shall be mutually agreed upon in writing. Page 17 L-21 AGREED TO BETWEEN THE PARTIES on the last date written below. • VENDOR G By: Date CITY OF PORT ANGELES By: Date ATTEST: APPROVED AS TO FORM: City Clerk City Attorney EXHIBITS 1 Metropolitan Area Network Services Schedule 2 Network Service Level Requirements 3 Interlocal Agreement for Acquisition of Metropolitan Area Network Services 4 Non -Disclosure Agreement 5 Vendor Technical Proposal and Service Charge Proposal Page 18 • L-22 • • • EXHIBIT 1 The dates specified herein are required completion deadlines unless otherwise approved by the City Manager. METROPOLITAN AREA NETWORK SERVICES SCHEDULE METROPOLITAN AREA NETWORK CORE SWITCHING EQUIPMENT AND CUSTOMER PREMISES EQUIPMENT (CPE) Equipment installed 8/6/2010 Network testing 8/20/2010 Commercial operations 9/7/2010 SITE DROP CONSTRUCTION FOR EXHBIT 2 SCHEDULE D2 SITES Site plans for City approval and permitting due 12/31/2010 City revisions or approval 1/28/2011 If revisions required, date due 2/18/2011 Revisions approved by City 2/25/2011 Construction complete 4/15/2011 Commercial operations 5/1/2011 LAN SERVICES FOR EXHBIT 2 SCHEDULE D2 SITES LAN plans and specifications for City approval 12/31/2011 City revisions or approval 1/28/2011 If revisions required, date due 2/18/2011 Revisions approved by City 2/25/2011 Electrical outlets installed by City 4/1/2011 LAN installation complete 4/15/2011 Page 19 L-23 EXHIBIT 2 • NETWORK SERVICE LEVEL REQUIREMENTS 1. System Availability Vendor shall provide maintenance twenty-four (24) hours a day, seven (7) days a week and shall maintain the site drops and network equipment to the City demarcation at all times. The City demarcation shall be: 1) For Metro Ethernet services: The Ethernet interface provided from Vendor -owned customer premise equipment located at the City -Designated Access Site for connection of customer equipment; or 2) For Dark Fiber services: The fiber optic connector located in a patch panel or fiber termination enclosure located at the City -Designated Access Site for connection of customer equipment. In emergency conditions, including natural disasters, vandalism, or other cause of widespread service outage, the Vendor shall perform emergency repair work on the fiber and field equipment. During an emergency, all fibers and field equipment at a given damage location shall be repaired concurrently without preference to function. During normal operating conditions, City connections shall be available and operating within all specified technical parameters defined herein: • At least 99.9% of the time for Basic Service Drops; and • At least 99.999% of the time for Redundant Service Drops. Service Availability shall be measured over each billing period, not including scheduled maintenance resulting in outages that are scheduled in advance by the Vendor and approved by the City. During normal operating conditions, the Vendor shall respond to all Critical Outage reports within two (2) hours, and make necessary repairs to the extent feasible to restore service within four (4) hours of notification. Under normal operating conditions, the Vendor shall respond to Non -Critical Outage or degradation reports within twenty-four (24) hours. The City shall have full discretion to define Critical and Non -Critical, though "Critical" shall generally be defined to mean a complete loss of connectivity to one or more City -Designated Access Sites. 2. Reliability Recovery due to a logical or physical network outage on a City circuit with a Redundant Service Drop shall not be greater than 600 milliseconds under worst-case conditions. Recovery due to a physical network break or a node enclosure power, heating or air conditioning failure on a service drop shall be coordinated with Wave Broadband, which is required by Subsection 8.7.1 of the City's Cable Television Franchise Ordinance No. 3116 to restore City Institutional Network breaks within four (4) hours of outage notification. The Vendor shall maintain a spare battery backup hardware in the event of a failure. Page 20 • L-24 3. Network Security Vendor shall provide protection against denial -of -service attacks with wire -speed extended access control lists, secure shell, secure copy, simple network management protocol version 3, and authentication with AAA, RADIUS or TACACS+. Vendor shall provide connections over a secure carrier -grade network that provides traffic engineering to allow for secure provisioning of multiple secure networks between departments and services, with support for dedicated capacity and security for specific applications. Candidate secure carrier -grade technologies include: • Secure layer -2 VPN/VLAN service leveraging advanced, carrier -grade network segmentation solutions, such as Multi -Protocol Label Switching (MPLS), layer -2 VPNs, or Provider Backbone Bridges (PBB) supporting "QinQ" trunking to: 1) provide suitable security to eliminate the need for City encryption of internal data traffic, and 2) allow the City to implement its own internal VLAN scheme independent of the Vendor for greater flexibility for internal architecture changes and interconnections with other networks. • Secure MPLS layer -3 VPN 4. Network Latency Transmission latency across the MAN will average no greater than 3 milliseconds between • directly connected switches at Layer 2 only, during standard operating conditions. Average end- to-end latency will not exceed 10 milliseconds during normal operating conditions, with maximum end-to-end latency not to exceed 600 milliseconds. 5. Packet Loss Packet Loss across the Institutional Network backbone shall average 0.3% or less. If the average Packet Loss across the Institutional Network backbone exceeds 0.3% during a calendar month, Vendor shall immediately take action to comply with this requirement. 6. Network Equipment All network equipment shall be standards -compliant, non-proprietary technology, able to support a standards-based interface type such as Ethernet/IP. The equipment shall be scalable to meet future network expansion needs. The equipment shall be interoperable with other standards-based Ethernet networks and capable of enabling cooperative use by related networks. 7. Monitoring and Network Optimization Vendor will continuously monitor and optimize the operation of the network. Monitoring shall be done between the furthest client node using software and hardware components capable of accurately measuring traffic and responses at such nodes. The City acknowledges that such measurements may not meter the exact path traversed by the City's packets and that such measurements constitute measurements across the network backbone but not other networks to which the City may connect. Upon City request, the Vendor shall provide the City with an initial baseline monitoring report upon completion of its network and monthly reports thereafter detailing all outages, average and peak capacity usage, and any other • available error information. Page 21 L-25 8. Problem Reporting and Escalation Procedure a. The City shall first troubleshoot network problems to determine that the problem is a Vendor network problem prior to contacting the Vendor Network Operations Center (NOC). b. A work order (trouble ticket) will be created based on the trouble call, and the Vendor troubleshooting process and time clock will begin. C. The Vendor will provide a problem reporting and escalation procedure to the City and will provide the City with progress and status information on trouble calls. The City should receive an initial callback regarding the status of the problem within thirty (30) minutes of the initial trouble report. d. The Vendor will attempt to resolve most problems within one (1) hour of the problem report initially being logged and a trouble ticket being generated. The Vendor NOC will notify the City regarding the status of the reported problem and the estimated time to repair completion. e. If, after one (1) additional hour, the problem has not been resolved (within the parameters of the Vendor escalation procedure), the City will have the option to contact the Vendor to escalate the problem priority. At this point, the Vendor will assess the situation, escalate the trouble ticket's priority as necessary, and provide a best estimate of time to complete the repair. f. If a representative of the Vendor technical support staff is required to visit a City site to repair or troubleshoot a problem, the City may be charged for this service. There will be • no City charge if the problem necessitating the visit is due to a failure of the Vendor's equipment or network that was not the result of City activity or was caused by the Vendor. In all other situations, the City will be charged for repair or troubleshoot visits to City sites. The charge for this service will be in accordance with the Vendor fee schedule. The charge will include Vendor travel time, with a minimum one (1) hour charge. This Vendor charge will be added to the City's monthly invoice. 9. New Service For City sites already receiving managed network services, the Vendor will add new services requiring only a software change within ten (10) days from the receipt of a written request for the additional service from the City and Vendor engineering approval of the change. Services requiring hardware changes will be scheduled with the City. For City sites not receiving Vendor service, the Vendor will provide service to a new site where minimal facilities engineering and provisioning tasks are required within thirty (30) days from receipt of a written service request from the City. When more than minimal facilities engineering and provisioning tasks are required, the installation of service will be scheduled with the City. 10. Changes All requests for additions or changes to City sites shall be in writing. A connectivity change request form will be available from the Vendor and online at the Vendor website. The change request will be evaluated to assess engineering issues and to determine whether it is a no -cost change or an additional cost item. If it is an additional cost item, it shall be approved in Page 22 L-26 • • writing by the City, and the cost will be added to the Vendor's monthly invoice .to the City. The Vendor will provision new service within ten (10) days of receipt of a signed change request order and Vendor engineering approval of the change. • • 11. Network Interface Equipment Vendor Technical Support Vendor shall obtain and maintain through the term of the Agreement, and any extensions thereof, the support services of its network interface equipment. 12. Internet Access Internet access shall be dedicated to the City and not shared with other Vendor customers, and shall have equivalent upload and download capacity. 13. On -Call Networking Consulting Services The City requires on-call networking consulting services to support its information technology systems. The Vendor's tasks may include, but are not limited to Exhibit S, the Vendor's Technical Proposal and Service Charge Proposal. Page 23 L-27 EXHIBIT 3 INTERLOCAL AGREEMENT FOR ACQUISITION OF METROPOLITAN AREA NETWORK SERVICES Pursuant to Chapter 3 9.3 4 of the Revised Code of Washington and other provisions of the law, , hereinafter called OTHER PARTY, and the CITY OF PORT ANGELES, a non -charter code City of the State of Washington, hereinafter called CITY, hereby agree to cooperatively obtain services according to the following terms and conditions: 1. The City has negotiated a Metropolitan Area Network Services Agreement with Capacity Provisioning, Inc., hereinafter called VENDOR, for the purchase of telecommunications services, which is attached hereto as Exhibit A, and agrees to extend the privileges of said negotiation to the OTHER PARTY to the extent permitted by law and agreed upon by the CITY, the OTHER PARTY, and the VENDOR. 2. This Agreement is limited to services under the City's Metropolitan Area Network services agreement with the VENDOR under Service Charge Schedule "H". • 3. The OTHER PARTY accepts responsibility for compliance with all laws and any additional or varying laws and regulations governing its acquisition of services. Acquisition • of services by the OTHER PARTY shall be effected by a purchase order directed to the VENDOR. 4. The CITY accepts no responsibility for the performance of any purchasing contract by the VENDOR and accepts no responsibility for payment of services by the OTHER PARTY to the VENDOR. 5. Either the CITY or the OTHER PARTY may contract independently for the acquisition of services, with or without notice to each other. 6. This Agreement is for services necessary for the operation of the CITY and the OTHER PARTY. 7. This Agreement shall remain in force until canceled by the CITY or the OTHER PARTY, which cancellation may be effected with or without notice to each other. Page 24 L-28 • • CITY OF PORT ANGELES, WA , WA Authorized Name Title Authorized Name Title Date Date s • Page 25 L-29 EXHIBIT 4 NON -DISCLOSURE AGREEMENT THIS AGREEMENT (Agreement) made and entered into this day of , 2010, by and between the City of Port Angeles, a municipal corporation (City) And Capacity Provisioning, Inc. (Vendor) (collectively Parties). WITNESSETH NOW, THEREFORE, in consideration of terms and covenants contained herein, the Parties agree as follows: The Vendor submitted a Technical Proposal and Service Charge Proposal to the City in response to the City's request for proposals for Metropolitan Area Network Services whereby Vendor shall perform telecommunications services for the City, including but not limited to certain assessments and examination of the City's local area networks and computer systems. • 2. As a condition of such request for proposal and the Metropolitan Area Network Services Agreement, Vendor is required to enter into this non -disclosure agreement with the City. 0 3. The Vendor may have access to and become familiar with various confidential information (City Information) regularly used in the operation of the City's business. City Information includes, but is not limited to, reports, devices; processes; applications; compilations of information; records; computer system and network security systems; specifications; and financial, accounting, statistical, security and personnel information. Vendor shall not disclose any such City information to any person, directly or indirectly, nor use it in any way, except as required or authorized by the City. 4. City Information isnot to be stored on any local workstation, laptop, or media such as CD/DVD, USB drives, external hard drives or other similar portable devices unless Vendor can ensure security for City Information so stored. 5. The agreement not to disclose City Information and City and third party software and related documentation as set forth in Sections 1 through 4 above shall apply during the term of the Metropolitan Area Network Services Agreement and at any time thereafter unless specifically authorized by the City in writing. 7. All files, records, documents, drawings, specifications, equipment, software, and similar items relating to the City's business, whether or not prepared by Vendor, shall Page 26 L-30 C7 • remain the exclusive property of the City and shall not be removed under any circumstances from the premises where the City's work is being carried on without the prior approval of the City. Vendor shall make no copies of any City Information obtained. Attachment 1 of this non -disclosure agreement shall be signed by each Vendor and subcontractor employee prior to his or her access to confidential City Information. 9. If Vendor breaches this Agreement, the City may immediately terminate this Agreement and withdraw Vendor's right to access City Information. 10. Vendor acknowledges that throughout the term of the Metropolitan Area Network Services Agreement, the City will, based upon the representations made in this Agreement, disclose security information which is critical to the continued success of the City's business. Accordingly, Vendor agrees that the City does not have an adequate remedy at law for breach of this Agreement and therefore, the City shall be entitled, as a non-exclusive remedy, and in addition to an action for damages, to seek and obtain an injunction or decree of specific performance or any other remedy from a court of competent jurisdiction to enjoin or remedy any violation of this Agreement. 11. No act of omission or commission of either the City or Vendor, including without . limitation, any failure to exercise any right, remedy, or recourse, shall be deemed to be a waiver, release, or modification of the same. Such a waiver, release, or modification is to be effected only through a written modification to this Agreement. 12. This Agreement is to be construed in accordance with the laws of the State of Washington. Venue and jurisdiction for any cause of action or claim asserted by either party hereto shall be in the Superior Court of Clallam County, Washington. Page 27 L-31 IN WITNESS WHEREOF the Parties have executed this Agreement on the date first above • written. VENDOR: CITY OF PORT ANGELES: 321 E. 5" Street Port Angeles, WA 98362 BY: BY: Title: APPROVED AS TO FORM: ATTEST: William E. Bloor, City Attorney Janessa Hurd, City Clerk Page 28 L-32 • • • NON -DISCLOSURE AGREEMENT - ATTACHMENT 1 As a condition precedent to being made aware of confidential information, i have read the foregoing Agreement and agree to be bound by its terms. Name • • Page 29 L-33 EXHIBIT 5 VENDOR TECHNICAL PROPOSAL AND SERVICE CHARGE PROPOSAL Intentionally left blank. A copy of the Vendor's proposal is available for review at City Hall in the Public Works and Utilities engineering office. Confidential computer network security -related information has been removed frons all documents. Page 30 L-34 • • • City Council Metr-_o 6Hta*n A°r ea`jN,efiwo,rk:,`_µ ,. erj.ces ,Agf ree ent° Ar 4- f„"". � �h'y ' `':�- � _v �6ri •f, ...i�' �" • ,".-rT P �,G' -` Li��;�t{ ~ - � �� ,i�._.,.Pt .L_ .r�,� _nt��';-:i µ�,�� 'ri i.._ a� _ .;d'y"° _ �b�+� _ .'y�f .pry �•n >a;.�Y�+•-,�.-.raa.�. ,9s,',z�:iri.�--"'....�..�.. :rk=�, �..s��.�.«...:�k:: _..x�x,� �;�;,.�-..r`�,�.'r' Agenda 1. Background 2. Networking Terminology 3. Needs Assessment 4. Procurement Process S. Metropolitan Area Network Services Agreement Summary 6. Questions and Answers page 1 3/18/2010 1. Background Optical' '.l, 7 - `rr}„, - !- i'n+ •!'w = `.�'” � i' - .'�', 1�y,e5y _- •-.�:14,. )k�.r .. i - Y�F, r Y � ,'j�.y5 '46-- .r,StA a' �_ fi��' ;A. y -... ,. ^'x'. „?';1. .: _,,.. tC£ +y�•�,'t`""'.t,'.Y . ._ v.. x �r M US- .�- a Y±L.=C_._-__J Fiber in PA 1/14/02 :t y $_§�' f G' •� ' n''.`_'_'3'':`ci *�} � i rt, - - _ QW@41II%ISIi710 . , a �- ��:�,.'%`. r•w%a�t .t. :�.wYt^:::��az„ l' _ � . •, 't: , �L: ,<'7` ' �}M.ve?«reds {+�'.=d, :.'{.- r" •i �, .R :, ,r ?, :.R; j,"""y�i. .: -; . '� 5 "T'.,^V hd�* v' "S"L:• �5�'?_ '� .���s� 6c ,"in'�.. `n'p� _ ��... ., '..t .a l�'`''sa .ro: , t r J, 17 ' ` � — � ��..=...-. �.1-.pT�;7 �. 4}`y'.'r' j '.•i F..na€i*�.b.r`�`Rrr'� ''a, X'�b," -. Y_�_ L� .�,±,itr.-5ce ..' -41 �.�. r. �i »...., �—_ fY:. �'i �'i,'�'•' Gj; air" —i`. ......_ i " hlrvon�={�n Ga��rt.uncatrons ft>ruuh..n�� Nate{ page 2 3/18/2010 I, Telecommunications Background Institutional WAN Use Network Cable Services Comprehensive Agreement Franchise (8/2002) Agreement (9/2002) Ordinances (5/2002) (6/2001) Business Plan (5/2001) „ r n1('D���uUuQl�1 CSCJ�QOvI/ Needs and NO Interests (4/2001) V O Fiber optic Action Plan Preliminary Cable Bid Adopted Engineering City Council (1/2001) (10/2000) Study (2/2000) Goal (1999) Network Recognition 2003 AWC Award "Opting for Fiber Optics" Olypen free Internet access 2003 & 2004 Additional background http://olypen.com/copa page 3 3/18/2010 2. Networking Terminology #!n `MSkk s - i e.ii` ��'4n�~.'f��� ..i`, _ ia3.a i= '!• •i3':�.�',-���4t�?�1 �.��K,� Networking Terminology A. Data Transmission Overview B. Network Components C. WAN Applications D. Internet Access Applications E. Current City sites F. Current Network Charges page 4 3/18/2010 iq A. Data Transmission Overview VLAN (Fast Ethernet) DS -3 (T-3) Cable Modem DS -1 (T-1) DSL Dial -Up Bandwidth (Millions bits per second) B. Network Components Local Area Network within a City site page 5 3/18/2010 page 6 3/18/2010 1 C. WAN Applications (VLAN Service) ✓SunGard enterprise system (Community, financial & utility systems) ✓ Public safety connectivity ✓Supervisory Control and Data Acquisition Systems (electric, water, wastewater) ✓Video surveillance ✓GroupWise Email and calendaring ./File records, exchange, collaboration page 7 3/18/2010 C. WAN Applications (VLAN Service) ✓Telecommunications & business continuity ✓Voice over Internet protocol (phones) ✓Voice radio communications ✓Geographic information systems (GIS) ✓ Future Storage Area Network (SAN) for disaster recovery ✓Future video conferencing across network D. Internet Access Applications ✓Internet access to/from City Hall ✓Access to "Click to Gov" ✓Access to City website, Laserfiche, downloading documents ✓Download/upload to ftp website ✓Video conferencing epopcentral.com ✓Public safety video conferencing ✓Current redundancy off -peninsula, future redundancy to City Hall ✓ Distributed to City sites ✓2 Mbps frugal page 8 3/18/2010 I E. Current City Sites ($5,679.92 February 2010) "'Take or Pay" VLAN Service CitSites Maps Redundant Ci Sites Maps Redundant City Hell 321 E 5M Street 100 Laurel Substation 110 E 10 S'100 Yes Corp Yard 1703 S B St 100 Washington Substation 224 S Washington SI 100 Yes Wastewater Treatment Plant 1509 Columbia St 100 Valley Substation 206 S Valley St 100 Yes Light Operations 2007 S O St 100 College Substation 1306 E Park St 100 PenCom 405 S Peabody 100 A Street Substation 1616 A St 100 Fire Station 102 E 5th St 100 F Street Substation 1604 S F St 100 Senior Center 328 E 7m St 100 1 Street Substation 1538 W 7" St 100 Transfer Station Building A 3501 W 1r 100 Peabody Heights Reservoir 601 Viewcrest Dr 5 Parks Maintenance 1611h St F SI 100 Jones Street Reservoir 1211 E 9O1 Street 5 William Shore Pool 225 E Stn St 100 E Street Resemir 1018 S E Street 5 Cemetery Office 3127 W 18th St 100 Fairmont Pump Station 4400 C St 5 Park Surveillance Waterfront 5 Pump Station #6 933 Church Ave 5 Park Surveillance Francis Park 5 Pump Station #7 2250 W 19th St 5 Park Surveillance Dream Playground 5 Pump Station #8 1312 H S1 5 Pump Station #2 109 S Cherry 5 Pump Station #9 226 Del Gua, Dr 5 Pump Station #3 1506 Marine Dr 5 Pump Station #10 1829-12 W le St 5 Pump Station #4 313 Marine Do— 5 Pump Station #11 10 Eclipse Industrial Pkwy 5 Pump Station #5219 E 2e0 Sl 5 Fine Arts Center 1203 E Lauridsen 100 Vern Burton Community Center 10"Carnegie Library 205 5 Lincoln 100 Water Treatment Plant 3439 W 18th St 100 Current Point -To -Point Dark Fiber Service From Cly Hall to Corp Yard 1703 S B St From Light Ops to Water Treatment Plant 3439 W 18th St From Corp Yard to Light Operations 2007 S O St Prior Service Charges ($906,444) From 9/2002 to 9/2009 Internet Access, Equipment & $28,500,3% Facilities, $394,634, ; 44% VLAN Services, $455,952, City Utility 50% Taxes, $27,357,3% page 9 3/18/2010 3. Needs Assessment Needs Assessment Schedule Milestone Completion Date Status RFP advertised for consulting services December 14, 2008 Complete Consulting proposal deadline February 13, 2009 Complete Utility Advisory Committee consideration March 10, 2009 Complete 4ic yc Yf1��L^Y'�•^ _ �} � �.�- „w... .t.-3�.S..s_ Ali Complete Needs Assessment Schedule Milestone Completion Date Status RFP advertised for consulting services December 14, 2008 Complete Consulting proposal deadline February 13, 2009 Complete Utility Advisory Committee consideration March 10, 2009 Complete City Council contract award March 17, 2009 Complete Network Needs Assessment Report October 13, 2009 Complete page 10 3/18/2010 i Project Team Procurement team member Department/Division Elizabeth Strait Finance/Information Technology Jim Harper Finance/Information Technology Brian Smith Police Derek Beery Community and Economic Development Gary Brooks Pohce/PenCom Michael McCarty Fire Lee Afflerbach Columbia Telecommunications Corporation Matthew DeHaven Columbia Telecommunications Corporation Larry Dunbar Public Works and Utilities/Power Systems Senior manasement oversieht Department Kent Myers City Manager Glenn Cutler Public Works and Utilities Yvonne Ziomkowski Finance Nathan West Community and Economic Development Terry Gallagher Police Dan McKeen Fire William Bloor City Attorney Needs Assessment Summary • Assessed existing and projected requirements, reviewed security and current agreement (needs -vs- wants) • Consultant's recommendations: 1. Obtain higher network capacity VLAN application requirements drive core network equipment -needs 10X current capacity 2. Upgrade network security Security and capacity needs create need for core network equipment refresh 3. Seek broader range of solutions Seek service level options via RFP process (e.g., 100Mbps, 1Gbps, dark fiber) 4. Increase network reliability 99.999% reliability needed for 13 City sites (less than 6 minutes down time per year) page 11 3/18/2010 page 12 3/18/2010 Network Comparison Fiber Optic Wireless Minimal interference issues Frequency availability and potential for interference 99.999% availability possible Availability uncertain Network security Higher exposure to hacking & heightened security reduces capacity & speed Higher capacity & speed (Gbps) Lower capacity & speed (Mbps) Capacity & speed independent of other networks Capacity & speed dependent on connections to fiber optics More hardware standardization Less hardware standardization Proposed for current & future City sites Unsolicited proposals for public safety & traffic signals 4. Procurement Process _ •.p. C .d; tt �_ - =sir.. •« `•,v .` -� — t } "'Z'`~ .. F 41 - ��%`riY. uAadM F•F.. - ... , # ,+tr - ,Yft "j . - � 1 •'`�A'3+ �_�r»?:'�; i.„ �.a �.i�r`.�ariP�,r. ��s" i�'�'r — "° - � a�.•i z_; .��� _ �. _ _ _ ... page 13 3/18/2010 Procurement Schedule Milestone Completion Date Status RFP advertisement for MAN services November 23, 2009 Complete Pre -proposal conference December 2, 2009 Complete Proposal deadline February 4, 2010 Complete Vendor interviews February 11, 2010 Complete Proposal review and evaluation February 12, 2010 Complete Vendor negotiations March 5, 2010 Complete Utility Advisory Committee consideration March 9, 2010 Complete City Council contract award March 18, 2010 Procurement Process Summary • 2 -year effort • $30,000 consulting expense for needs assessment • $42,070 consulting expense for RFP • Staff team time and expense not included • Will be repeated prior to expiration of future Metropolitan Area Networks Services Agreement page 14 3/18/2010 It Procurement Process Summary • RFP consistent with Consultant needs assessment • Advertisements (City & NWPPA websites, Daily Journal of Commerce) direct mailing (Qwest, Wave Broadband, Powerstream Communications, Capacity Provisioning) • Vendors registering 4, Vendors proposing 2 • Non -disclosure agreement • Pre -proposal conference & site visits • Questions & 6 addendums • Apples to apples competitive pricing for current sites, redundant sites, future possible sites • Vendor partnering & exceptions allowed Future City Sites Take er- Pa VLAN Service CI Sites Mbpc Redundant City Sites Mbps Redundant City Hall 321 E 5th Street 1000 Yes Laurel Substation 110 E 14" St 100 Yes Corp Yard 1703 S 8 St 1000 Yes Washington Substation 224 S Washington St 100 Yes Wastewater Treatment Plant 1509 Columbia St 1000 Yes Valley Substation 206 S Valley St 100 Yes Light Operations 2007 S O St 1000 Yes College Substation 13DS E Park St 100 Yes PenCam 405 5 Peabody 100 A Street Substation 1616 A Sl 100 Yes File Stabon 102 E 5th St 1000 Yes F Street Substabon 1604 5 F St 100 Yes Senior Center 328 E 7th St 100 1 Street Substation 1538 W 7" St 100 Yes Transfer Station Building A 3501 W 18" 100 Peabody Heights Raise— 601 M—est Or 100 Perks MaiMehence 16th SI F St 100 Jones Street Res— 1211 E 9" Street 100 William Shore Pool 225 E 5th Si 100 E Street Reserver 1018 5 E Street 100 Cemetery Office 3127 W 18th St 100 Fairmont Pump Station 4400 C SI 100 Park S—eJlance Waterfront 100 Pump Station #6 933 Church Ave 100 Park Surveillance Francis Park 100 Pump Station #7 2250 W 19m St 100 Park Surveillance Dream Playground 100 Pump Station #8 1312 H St 100 Pump Stabon #2 109 S Cherry 100 Pump Sort -#9 226 Del Gum Dr 100 Pump Station #3 1506 Marine Dr 100 Pump Station #10 182912 W 12" St 100 Pump Station #4 313 Marine Drive 100 Pump Station #11 10 Echpse Industrial Pkwy 100 Pump Station #5 219 E 2n° St 100 Elvfia Water Treatment Plant 671 Crown Zee Warn Rd 1000 Yes Water Treatment Plant 3439 W 18" St 1000 Yes Ranney Well 673 Crown Zee Water Rd 100 City Hall to Clallam County Courthouse PTP Yes Temporary Point -To -Point Service From City Hall to Corp Yard 1703 S B St From Light Ops to Water Treatment Plant 3439 W 18th SI From Corp Yard to Light Operations 2007 S O SI page 15 3/18/2010 Vendor Proposal Evaluation Criteria Service charges, 25% Technical proposal , 35% Commitment to economic development , 15% Qualifications , 25% Proposal Evaluation Summary page 16 3/18/2010 Service Commitment Charge Technical to Economic Proposal Overall Vendor Proposal Qualifications Development Score Capacity 30 20 10 19 80 Provisioning Wave 16 8 4 15 44 Broadband Max Score 35 25 15 25 100 Possible page 16 3/18/2010 Interview Evaluation Summary Proposal Comparison WAVE CAPACITY BROADBAND PROVISIONING Responses Dedicated core network equipment Core network equipment upgrade to that places key City facilities Commitment to directly on a 10 Gbps backbone advanced security and features at no Technical ring at full cost to the City. to Economic Interview Overall Vendor Proposal Qualifications Development Panel Score Capacity 30 19 12 S 66 Provisioning 3 A significant non-recurring charge A small non-recurring charge to to extend fiber optic facilities to Wave 18 15 4 4 42 Broadband telecommunications services in telecommunications services in 2001 2009 Max Score 40 30 20 10 100 Possible near future Proposal Comparison WAVE CAPACITY BROADBAND PROVISIONING I Dedicated core network equipment Core network equipment upgrade to that places key City facilities 10 Gbps backbone ring providing directly on a 10 Gbps backbone advanced security and features at no ring at full cost to the City. charge to the City that includes Equipment would not be shared excess capacity that can be shared with others. with other institutions and businesses 2 Significant increase in monthly 10% reduction in monthly recurring recurring charges to replace service charges for current services existing services 3 A significant non-recurring charge A small non-recurring charge to to extend fiber optic facilities to replace some customer premise existing City sites equipment at existing City sites 4 Began offering commercial Began offering commercial telecommunications services in telecommunications services in 2001 2009 5 Redundant fiber optic facilities for Redundant fiber optic facilities for Internet access to be available in Internet access currently available near future page 17 3/18/2010 Proposal Comparison WAVE BROADBAND CAPACITY PROVISIONING 6 Over 30 FTE employees. Free live- Currently 4 FTE & 3 PT employees, Estimate broadcasting of City Council serves over 200 fiber optic sites. Free meetings, free access channel for wireless hotspots at Airport, senior $390,020 High School. Annual High School center, Vern Burton, Feiro Marine Life $131,432 scholarships, Blue -Star banner Center, and Marina. Free web hosting program, Independence day and marketing of http Hfiberaty.us. Current Sites fireworks. Total of donated services exceeds 13,008 Redundant Sites $30,000 per year 95,984 Additional contribution to economic Additional contributions to economic $1,080,000 development included 200 free 30- development included free VLAN second commercials per year services to the Senior Center and within its Washington State William Shore Memorial Pool, and free networks Internet access to the Carnegie Library, Senior Center, William Shore Memorial Pool, Fine Arts Center, Council Chambers, Feiro Marine Life Center, Chamber of Commerce, Volunteers in Medicine, and Vern Burton Community Center Non -Recurring (One -Time) Charge Proposal Evaluation CTC Future Cost Estimate based on non -recessionary average costs across the nation and assumed existing infrastructure would not be used page 18 3/18/2010 CTC Future Cost Wave Capacity Service Description Estimate Broadband Provisioning $390,020 Core Network $520,000 $131,432 (No City Equipment Charge) Current Sites 20,000 157,466 13,008 Redundant Sites 540,000 95,984 133,233 Total City Charges $1,080,000 $384,882 $146,241 CTC Future Cost Estimate based on non -recessionary average costs across the nation and assumed existing infrastructure would not be used page 18 3/18/2010 Monthly Recurring Charge Proposal Evaluation Service Description CTC Future Cost Wave Capacity Estimate Broadband Provisioning Current VLAN Sites $4,435 (Current) $11,835 $4,395 Current 3 PTP Sites 650 (Current) 0 650 Internet Access 500 (Current) 150 0 (2 Mbps) Sub -Totals $5,585 (Current) 11,985 $5,045 Future 12 Redundant 3,900 (Estimated) 0 370 Sites Total City Charges $9,485 (Tota/) $11,985 $5,415 Charges do not include City public utility taxes Total Future Service Charges Proposal From 9/2010 to 9/2017 Service Description CTC Future Cost Wave Capacity Estimate Broadband Provisioning Non-recurring service charges $1,080,000 $384,882 $146,241 Recurring service charges (84 Months) 796,740 1,006,740 412,443 Total City Charges $1,867,740 $1,391,622 $583,431 City public utility taxes not included page 19 3/18/2010 Service Charge Summary • Capacity Provisioning non-recurring service charges are 62% less than Wave Broadband • Capacity Provisioning recurring service charges are 10% less than current recurring service charges • Capacity Provisioning total charges are 58% less than Wave Broadband total charges • Capacity Provisioning total charges are 36% less than prior total service charges from 9/2002 to 9/2009 Total Future Service Charges ($583,431) Capacity Provisioning, Inc. Redundant Internet Site Drops, Access, $146,241, 0% 24% City Utility Taxes, VLAN $24,747,4% Services, $412,443, 71% page 20 3/18/2010 t I Recurring Charges Survey (Fast Ethernet 100 Mbps VLAN Service per site) "We are not aware of any area where rates are lower than Port Angeles" Lee Afflerbach, Columbia Telecommunications Corporation Qwest $1,800 AT&T $1, 75 Venzon AM $1,20;0 Clallam County PUD $500 Wake Broadband WWe $300 l Capacity Provisioning, Inc $175 $- $500 $1,000 $1,500 $2,1000 Monthly recurring service charge Recurring Charges Survey (Very Fast Ethernet 1 Gbps VLAN Service per site) Qwest'. :T1 $6,G40 AT&T �. $3,425 Clallam County PUD $1,800 Wage Broadband $575 Capacity Provisioning, Inc $190 $- $1,500 $3,000 $4,500 $6,000 $7,500 Monthly recurring service charge page 21 3/18/2010 S. Metropolitan Area Network Services Agreement Summary ,,.. »'�i'`«'��^ 11, ✓t'"F:-Ff,L' �, V.vfa - C °•.lt z7 .��� - - f tf" 'l, _ .•• L { xcT �t 1 v Y>�d�Y,n�'z.> Proposed Agreement Summary ■ Non-exclusive agreement • Does not create telecommunications monopoly ■ No barriers of entry to other service providers ■ Institutional Network and Wide Area Network Use Agreement assignments • Vendor owns core network equipment and fiber optics including site drops • City rights -of -use for fiber optics beyond expiration • Service to future City sites can be added/cancelled • Maintain Occupation & Right -of -Way Licenses ■ Vendor provides O&M&M & troubleshooting page 22 3/18/2010 t Proposed Agreement Summary ■ References & background checks completed • 7 -year term ■ Equipment life expectancy ■ Term commensurate with Vendor investment ■ Reduced term = higher City service charges ■ Service to current City sites may be cancelled ■ Next needs assessment completed in 2015 Network Evolution 1St GENERATION 2nd GENERATION NETWORK NETWORK Fiber optic site drops Redundant site drops Up to 100 Mbps site drops Up to 1 Gbps site drops 10 Gbps 1 Gbps ring ring LAN up to 1 Gbps Redundant LAN connections Encryption for enhanced Modern security eliminates security encryption Major computer network More bandwidth, reliability, and advances security for less page 23 3/18/2010 D. Anticipated Project Schedule City Council considers agreement 3/18/2010 Network core switching equipment installation 8/6/2010 Network testing 8/20/2010 Upgraded services available 9/7/2010 Redundant site drops & local area network plans 12/31/2010 13 redundant site drop construction complete and 6 sites activated 4/15/2011 Redundant services available 5/1/2011 Point-to-point dark fiber connections discontinued 5/1/2011 Additional 6 redundant sites activated No later than 9/7/2013 Optical Fiber in PA 3/5/10 Y. - _ � . � ' • Jam. • : *: f Mihi-` �, `•�.- i '� � =rr:�4 y{, ''�`�;'rr:`Y��ji,.).�•� ':;?,;. `tom, �.,,�si� page 24 3/18/2010 J Staff Recommendation ✓Appreciation for staff team and consultant ✓Appreciation for Vendor proposals ✓Needs assessment and procurement processes complete ./Capacity Provisioning, Inc. proposal provides best value to the City V7 -year term including 10% City cost savings ,/Utility Advisory Committee forwarded favorable recommendation ❖City Manager concluding comments Authorize the Mayor to sign the Metropolitan Area Network Services Agreement with Capacity Provisioning, Inc., and authorize the City Manager to make minor modifications to the agreement, if necessary 6. Questions and Answers i Mr _ - �f r � x -_ _' �-` t f r' � ` �R. y: ` • 1 \ Ham- - - - -q c`.`�:`r.;"f••'7r,{-y-i-<�i. - i `�_. =t •'A",';#, - _ _ `�.'v.�'c .. n.y..t,`_.h,,. )`•,, ..'y, ,'�,i•'_, .a Y� t;.�"' J.H.m.�).v�iS"e:.e^Ya.:�.q��.-._�.,��..�i4ls '3S.�iE.�., Sta.;. aiM ... ,.f f.._: Y:11b-_'eS�:Y`zn.w.,,.a..f.. .., Si •r>:w •:U:., w-`e:�f :. .><..; 1?'T�, SN page 25 3/18/2010 • • GELES DATE: March 16, 2010 TO: CITY COUNCIL FROM: NATHAN WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: PADA SPECIAL TASK ORDER REQUEST - SCHALLERT GROUP BUSINESS WORKSHOP Summary: The Port Angeles Downtown Association (PADA) has requested funding per section 3 of the 2010 Funding Agreement to hold a workshop for small businesses. Recommendation: Authorize the City Manager to execute a $4,000 task order in conjunction with the 2010 PADA Funding Agreement for a small business workshop. Background / Analysis: On March 2, 2010 City Council considered a Task Order Request for the Schallert Business Group Workshop. Multiple questions were raised in relation to the proposal and Council request that the item be tabled until such time that representatives of the Port Angeles Downtown Association (PADA) could be present make a presentation on the proposal and answer questions related to the workshop. Since the last Council meeting staff met with representatives of the PADA and Downtown business owners to present them with a list of questions and concerns relayed to staff at the March 2, 2010 Council meeting. Representatives will be available to present the proposal and answer questions related to the workshop. The PADA is requesting funding to host a local business workshop in conjunction with Section 3 of their 2010 Funding Agreement with the City of Port Angeles. Per the agreement special projects involving economic development and commercial redevelopment activities can be funded through specific task orders. The workshop will feature Jon Schallert an internationally recognized speaker and small business strategist. The event will inform small businesses on issues such as operating during difficult economic times, current marketing trends, increasing sales, and ensuring best profit scenarios. The cost of the workshop is $8,000 and the task order will cover 50% of that cost. The remaining $4,000 would be covered by ticket sales and other sponsors. Details of the proposal are attached. L-35 Small businesses are the core of our local economy and it is critically important that during these difficult economic times the City support its local small business community. This effort will • assist us in ensuring that our small businesses are equipped with the knowledge and resources to survive challenging market situations. The workshop is an investment that will contribute to the development of solid and sustainable business plans and a more resilient economic foundation for our City. Following a presentation by the PADA representatives, City Staff recommends that Council authorize the City Manager to execute a $4,000 task order in conjunction with the 2010 PADA Funding Agreement for a small business workshop. Attachment A PADA Request Letter Attachment B Sample Workshop Agreement and Speaker Details L-36 • is 2010 BOARD OF DIRECTORS ,Jack Harmon, Presidimit Victoria Express 360.452-8088 Jan Harbick, Vice -President individual Member 360462-6248 ' Greg Voyles, Treasurer Voyles Insurance 306-417-2663 Richard Stephens, Secretary Peninsula Daily News 360-417-3544 Vicki Adams Sound Bikes & Kayaks 360-157-1240 Donya Alward Red tion Hotel' 360-452-9215 April Boller ud Odyssey Bookshbp 360.457-1045 *ckson :Auto 360.457-3318 . ,Tessa Jackson Individual Member 360-461-6956 Bob Lumens Northwest Fudge & Confections 36b452-0299 Rick Mathis Rick's Place •• 360-452-8683 Charles Smith 1_indberg & Smith Architects 360-452-6116 Kim Trenerry•Mogl Dazzled by Twilight 360-452-8800 Barbara Frederick Executive Director 360-457-9614 0Laurl ox 582 e ngeles, WA 98362 PORTANGELES � W ASSOCIATION Dear Nathan, The Port Angeles Downtown Association requests funds as a part of the new 2010 funding agreement between the City and the PADA for special projects. The funds would facilitate participationby merchants Of the PADA in an economic development through marketing program with Jon Schallert and Destination University Seminars. We would like to bring Jon Schallert to Port Angeles for an all day workshop with businesses. As you will see on the enclosed "Sample Letter of Agreement'',_there is a morning seminar, followed by a Marketing Roundtable with those who participated in the seminar. The afternoon Focus Group meets fo'r an ]tour and we would invite property owners and real estate agents for a focus on retail recruitment within the CBD. A list of possible topics for the workshop is attached Mr. Schallert has a long history and reputation for supporting small business and Main Street communities, understanding how they work and providing the tools and mindset to help them'succeed. He came to Port Angeles on April 20'', 2000 for a seminar: We still have business owners downtown today that continue to use the tools he provided then. We feel that this is'an excellent opportunity to shore up our downtown merchants and businesses throughout the community with commonsense marketing tools that they can put to use immediately. In 2009, 17 businesses within the CBD closed and many others are struggling to find their way in a new economy. The workshop would benefit businesses by: • Informing owners of current market trends • Expanding their knowledge of operating a small business in these economic times Providing encouragement and, support • Networking with other businesses regionally and locally • Bolstering & reenergizing the mindset of the business community Three years of construction 'and a deep recession have taken their toll on the downtown business commu- nity. A proactive, joint effort by the City and the PADA providing information and positive reinforcement for the business community will better prepare them to meet the challenges of sustaining, rebuilding and growing their business base. The cost for the one day workshop is $8,000.00. We are requesting $4,000.00 to be disbursed by the City'at the time of signing the booking contract (upfront deposit). We anticipate seminar sponsorships and•ticket sales will fund the balance of -expenses for travel, lodging, meals and the remainder of the contract with Mr. Schallert The PADA considers this to be an opportunity to provide the necessary tools to help businesses that we know are struggling in the current economic climate and we feel that a partnership between the City and our association can make it happen. Please contact us for any further information or questions that you might have. Sincerely, tAm� � Executive Director Phone: 360-457-9614 Email: director@portangelesdowntown.com1 ` !/ J -L - 37 www.pprtangelesdowntown,com t77iY 7it1JdFD3t 1J 7`71 [ticYetsn andjromte a �tta�t�y axddto cYaxr 2581UKtDM1H Date of Agreement: Client: Contact: Phone: Email: THE Schmiert SAMPLE LETTER OF AGREEMENT CONSULTATION DETAILS Date: To be determined Location: Seminar Title: Increasing Sales & Profits as a Destination Business Seminar Time: 8:30 a.m. —11:45 a.m. (3 -hours with one 15 -minute breaks) Lunch: 12 noon —1:00 p.m. Marketing Roundtable: 1:00 p.m. — 2:00 p.m. (1 hour) Jon Schallert will meet with seminar attendees to answer questions and discuss his Destination principles and their specific application to the community and individual businesses. Focus Group Meeting: 2:00 -- 4:00 p.m. (2 hours) Jon will meet with a select group of decision makers in the community, to address their most pressing concerns. This time slot can also be used for Jon to consult with individual business owners. Schedule of Times: Please note that the above times may be adjusted and will need to be coordinated to accommodate Jon's flight schedule. Fee: $8,000.00 plus applicable expenses Fee Quoted Includes: Honorarium, Telephone calls to your organization planning your session, 15 posters (11X17) to distribute locally to help promote the seminar, and LCD projector. Appendix A: Appendix A is an integral part of this Agreement Phone: 303-774-6522 www JonSchallert.com 2117 Emerald Dnve, Longmont, CO 80504 Email. lnfo@JonSchallert.com Fax: 866-653-1336 www. DestinabonBootCamp.com L-38 0 0 C7 Letter of Agreement: Page Two • • Method of Payment: 1. A deposit of 1/2 the Total Fee is required with signed Agreement to hold the date. 2. The balance of the Total Fee is due on or before speaking date. 3. Expenses will be invoiced at completion of consulting/speaking date and due within 15 days of receipt of invoice. Applicable Expenses to be paid by your Organization: • Roundtnp Coach Airfare to the destination city from the office of The Schallert Group Inc., or city location where Jon Schallert will be traveling from, or roundtrip mileage (if applicable). • Roundtrip mileage and tolls from the office of The Schallert Group, Inc. to departure airport and airport parking. • Meals and gratuities to and from your location. • Ground transportation, rental car, parking, and tolls while at your location. • Hotel and meals while at your location. Please make arrangement for the hotel bill to be charged directly to your organization (see Appendix A, Note 6). To Be Provided By Your Group: • Rental of seminar/meeting facility with any refreshments. 1 0 -foot projection screen (or largest screen your room can hold). • Reproduction of handout material for seminar participants. We will send you a Master from which you may reproduce the handout material. • Drawing pad on an easel with markers. Wireless lavaliere microphone. Acceptance of Terms of Letter of Agreement Deadline: Two weeks from date of Agreement After reviewing the details of this Letter of Agreement and Appendix A, please sign below and fax to our office at (866) 653-1336. If we have not received this signed Acceptance by the deadline date, this date will be made available to other clients and we can make no guarantees as to the availability of this date. ACCEPTANCE OF TERMS OF LETTER OF AGREEMENT The Schallert Group, Inc. A Colorado Corporation J t By: Gh Date: .JoC. Schallert As its resident I have read both the Letter of Agreement and Appendix A and agree to the terms and conditions contained in both. Signature Title Print Name Date Phone: 303-774-6522 2117 Emerald Drive, Longmont, CO 80504 Fax 866-653-1336 www.JonSchallert cam Email: Info@JonSchallert com www.DestinationBootCamp com L-39 Appendix A Note 1 — Reservina Engagement Dates: Because of the numerous inquiries we receive and our desire to give • clients an immediate answer, we do not reserve engagement dates prior to receiving a completed Letter of Agreement. Until this Letter of Agreement is received in accordance with the date specified in the Agreement, the engagement dates specified in the Agreement will be considered open. Note 2 — Cancellation: If this Agreement is canceled by your group, the following percent of the fee will be forfeited. This percentage is calculated from the time written notification is received at the offices of The Schallert Group, Inc. in Longmont, Colorado. The percentage of the fee due that will be forfeited if the engagement is canceled will be: 100% ........90 or less days before engagement 50% ........121-180 days before engagement 75% ........91-120 days before engagement 25% ........181-360 days before engagement Consultant will have the right to reschedule speaking/consultation date at a future date if weather or flight delays cause a delay or postponement of speaking date. Agreements which are canceled and rebooked are subject to a 10% rebooking charge. If for any reason, this Agreement is cancelled by The Schallert Group, Inc. for reasons not outlined in this Agreement or Appendix A, any deposits paid will be refunded to Client upon cancellation. Note 3 — Ownership & Recording: The Schallert Group, Inc. shall have all copyright, trademark, and patent rights With respect to all materials developed in the course of performing this speaking / consulting service. The fee quoted is based on the fact that there will be no audio or visual recordings made of the presentation. An announcement will be made reminding the audience that no recording is permitted. if Client desires an audiotape of presentation, Client may order this under Additional Training Component Options section of this Agreement. The Schallert Group, Inc. retains ownership of all Master tapes. Note 4 — Audience: Because a speaker cannot determine actions of others, you hereby agree to defend, indemnify, and hold Jon Schallert and/or The Schallert Group, Inc. harmless against any actions individual members of the audience or your group might take. Additionally, this includes all costs, expenses, and losses (including reasonable attorney's fees and costs) incurred through claims of third parties against Jon Schallert and/or The Schallert Group Inc. Note 5 — Complete Agreement: This agreement contains the entire Agreement between the parties. No other agreements, representations, warranties or other matters, oral or written, purportedly agreed to or represented by or on behalf of The Schallert Group, Inc., by any of its employees or agents, or contained in any sales materials or brochures, shall be deemed to bind the parties. You are entering into this Agreement solely on the basis of the . representations contained herein. Additionally, in the event that it becomes necessary for any reason to construe this Agreement, it shall be deemed to have been jointly prepared and drafted by all parties hereto, and this agreement shall be governed by and construed in accordance with the laws of the State of Colorado. Note 6 — Hotel Bill: Hotel accommodations should be paid for and charged directly to the Client for a mininiuht of one night, or more as determined by terms as specified in this Agreement. These charges include lodging, food, Ibbbil telephone calls and 800 numbers, BUT NOT long distance calls, charges to gift shop, golf, etc. A late check-out should be arranged if possible. Note 7 — Air Travel Arrangements: All airline arrangements and booking of flights will be made by The Schallert Group, Inc. through their designated Travel Agency to accommodate Jon Schallert's travel schedule. Flights will be booked upon receipt of Client deposit. Cost of flight will be paid for by Client. Arrival and departure times will be determined by the presentation/consultation times as agreed to in the Letter of Agreement. If there are no flights available to allow departure the same day, the Client will have the option of changing the times of the various speaking/consultations times to accommodate flights available to Jon Schallert. If a change is not agreeable to Jon Schallert and Client, Client may be responsible for an additional nights lodging, meals, and subject to Y -day consulting rate. If any segment of the flight is two (2) hours or more in length, Jon Schallert reserves the right to book in a class allowing a guaranteed upgrade to 1st class. Note 8 — Reference Letter Upon Protect Completion: Recognizing that word-of-mouth marketing Is the most powerful form of marketing, Client agrees to provide Consultant with a Letter of Reference within 30 days of speaking/consultation engagement, if, and only if, Client is completely and thoroughly pleased with the performance of Consultant's work. Note 9 — Payment: Payment is due according to the terms outlined and agreed to in the Letter of Agreement. The Schallert Group, Inc. reserves the right to charge a fee of not less than $100.00 and up to 10% of the total fee per month N payment is not made according to the terms as outlined in this Letter of Agreement. L-40 • NSA National Speakers Association Motivational Inspirational Keynote Speaker Jon Sch... Page 1 of 2 NSA National Speakers Association Motivational Inspirational Keynote Speaker Jon Schallert, • Member National Speakers Association NSA I • ABOUT JON SCHALLERT NSA KEYNOTE SPEAKER, MARKETING CONSULTANT, BUSINESS COACH Jon Schallert is an internationally -recognized speaker and small business expert who teaches businesses and communities how to tum themselves into Consumer Destination. Schallert speaks to thousands annually on his proprietary 14 -step "Destination Business" process, which he developed over the course of twenty-one (21) years of working with small business owners. Jon's Destination Business strategy has been used extensively by cities, towns, downtowns, shopping centers, retail chains, franchises, and independent small business owners. Jon Schallert was born in Wisconsin, raised in Colorado, and graduated from the University of Colorado. For ten years, Schallert worked for greeting card giant Hallmark Cards, where his unique marketing strategies were publicized throughout the company as "the Schallert Method". Hallmark used his expertise on a nationwide multi-million dollar new product rollout, and tapped Schallert's experience for their national reinvention of their card shop channel into "destination" stores. In 1996, Schallert left his successful career at Hallmark Cards and started his consulting firm, The Schallert Group, Inc. He began speaking to small business owners in cities, downtowns, and communities around the country. After years of annually conducting hundreds of on-site consultations, and studying the most successful small business owners in the country, Schallert developed his proprietary 14 -step Destination Business process that he teaches today. In 2002, while maintaining his extensive travel and speaking schedule, Schallert launched his "Destination Business BootCamps", where clients spend two and one-half days with him, learning how to reinvent their businesses and marketplaces into Destinations. His BootCamps are now conducted three times a year. In 2004, in order to give more assistance to small business owners, Schallert started his small business one-on-one consulting program, the "Destination Success Network". Members of the Destination Success Network call in to receive monthly consulting assistance from Schallert, receive Schallert's monthly, subscription -only newsletter, "Destination Business", and participate in group Tele - Seminars. In 2007, The Schallert Group, Inc. invested in rich media training technology to bring Schallert's proprietary workshops to small business owners around the world. Now, owners can access Schallert's exclusive trainings at Destination University (www.Destination Universitycflm). The Schallert Group is the only small business consulting firm in the 66untryemploi_g this technology to train small business owners. Schallert's insight is frequently seen in national publications such as The Wall Street Journal and Entrepreneur Magazine. He is the only consultant in the world to receive the "Top Motivator" Marketing Award from Potentials Magazine. He is a member of the National Speakers Association, the International Downtown Association, and the National Main Street Network. • To learn more about reinventing your business into a consumer destination, click here. To learn more about business strategist Jon Schallert and his speaking and consulting services, click here. Subscribe to Jon's free online newsletter by signing up below. L-41 http://www.jonschallerLcom/meetjon/default.asp?action=print 2/19/2010 'he Schallert Group, Inc ?117 Emerald Drive, Suite 100 .ongmont, CO 80504 PRSRT STD U.S. POSTAGE PAID BOULDER, CO PERMIT NO. 94 KEYNOTES & WORKSHOPS pESTINATION UNIVERSITY° pESTINATION BUSINESS BOOTCAMP® COMMUNITY REINVENTION PROGRAM pNE-ON-ONE CONSULTING CD n O CT =7O O O O O n �GCn O r+U)— � C— — CD _ CD c/> r+ _ r+ r+ CD CD CD 07 C M \ r+ ' L.lpA.AJ.�+{j^��`•'+� I..AJ� ��`Yil�sLA'✓n '' � tr S��y F r Jon speaks to thousands annually on his proprietary 14 -step "Destination Business" process, which he r, - developed over the course of more than 20 years of consulting on-site with thousands of independent 1 business owners in large cities and small towns across the country. R�F;t\t Jon's Destination Business strategy has been used extensively by cities, towns, downtowns, shopping centers, retail chains, franchises, and independent business owners. Jon's experience with Destination Business creation began with a ten year career at greeting card giant Hallmark Cards, where his unique marketing strategies were publicized throughout the company as "the Schallert Method". Hallmark then used Jon's strategy to reinvent a multi-million dollar product line and tapped his expertise for their nationwide "destination" store roll-out. Jon's insight is often seen in national publications such as The Wall Street Journal, The Washington Post, and Entrepreneur Magazine. Jon is a member of the International Downtown Association, the National Main Street Network, and the National Speakers Association. For more information visit w.wi.SchallertGroup.com "The message you brought to our business owners and retailers was a frank assessment with hands on implementable suggestions and recommendations.. Your visit lit afire under our downtown retailers..." Joanne Schwartz, Director, City of Chehalis, WA "We have received nothing but rave reviews from your appearance here ... We have reaped not only the benefit of educating our business owners but we have also received an enormous amount ofgoodwill from bringing you and your knowledge to our business community." Henry Florshemn, Vice President, Lafayette Economic Development Authority, Lafayette, LA "Your presentation was an enlightening day filled with aaahh moments from our whole audience... All weekend we heard business owners talking about something you said that inspired them to make a change in their businesses." Kathleen McHugh, Executive Director, American SpecialtyToy Retailing Association For more information on KEYNOTES & WORKSHOPS visit www.JonSchallert.com Your business owners, now have a place to learn business improvement tactics and strategies without having to travel and'leave their businesses: Destmationl6niversity° is filled with hours worth of business improvement webinars•from Jon Schallert and other world class marketing experts and'authors that can'be.viewed any time of day (24/7), from anywhere there is Internet access,. Organizations'can subscribe to a'6 or• 12=month program that brings online trainings to ..their business,owners that cover.a variety of topics based -on Jon,Schalle_rt's proprietary Destination Business principles. `Kansas Main Street has been very pleased with the Destination University webinars — with over boo independently owned businessesparticipating the first year. We look forward tojon's assistance this coming year as our j businesses face great economic challenges and opportunities." Mary Helmer, Assistant State Coordinator, Kansas Main Street Program "I just finishedAugust's Destination University's webinars ds'LOVED them. I get such a HUGE jolt of energy every time I watch them -- wish I could plug them on a continuous loop all day to listen to in the storeY Thank you for what you do!" Stacey Blacker, Owner, Red White & Brew, Mount Holly, N1 "Destination University ... has given us a greater focus on customer service, great new ideas to pursue in marketing, and more management ideas in getting groups to work together... Greg Bins, First National Bank, Hutchinson, KS DESTINATION BUSINESS BOOTCAMP @ `As a result ofjon's BootCamp, we have grown in sales from S23o,000 per year to over Sr,000,000. Jon's insights into small business have proven to be valuable and thought-provoking. He leads business owners and other organizations to think for themselves, shows them the tools it takes to become successful, and shows them how to become destinations in their own right. We do not fear threats from large chain stores, recessions, or other business problems because we have the tools to work through them." John G Kramb, Owner, Adams County Winery, Orrtanna, PA ' What you taught us at the BootCamp gave us the tools to get on The Food Network I know business owners think they can't afford to be away from their business, but you can't afford to miss the Destination BootCamp experience." Carrie Ehresman, Owner, Diner 66 Unple XXX Family Restaurant, Lafayette, IN [WiffiliIii 11 1, mip E "My organization helped send six merchants to your BootCamp ... These six merchants and their newfound energy have been a catalyst for local revitalization efforts. Your program has instilled a level of confidence in these merchants that has been contagious... Their success is our success. 'I -our training has provided the tools for local businesses to grow and succeed that will take our downtown to the next level." Dennis Carson, Executive Director, Lafayette Urban Enterprise Association, Lafayette, IN "Your BootCamp has proved to be priceless; you have played a pivotal role in reinventing business in Burkburnett. The business leaders that attended your BootCamp have come back with a wealth of knowledge. I am excited to witness the phenomenal changes that have occurred in the two months since their trip to Colorado. You have left an indelible mark on our business community." Kelly Bolen, Executive Director, Burkburnett Development Corporation, Burkburnett,TX For more information on the COMMUNITY REINVENTION PROGRAM visit www.DestinationBootCamp.com and click on Community Program VI EW A FREE D ESTI NATI 0 N UNIVERSITY° WEB1 NAR 1. Go to www.DestinationUniversity.com e Click on Login and enter this Access Code: FRFF9 . Register and watch the free webinars on Jon Schallert's Destination Business Strategies. . Share this with businesses and members of your organization. "We know, without an doubt, that we would be nowhere near where we are today had we not had the opportunity to implement your Destination plan for success." Sue and Dan Horwath, Owners, Up The Creek Antiques, Centralia, WA To view the FREE WEBINARS, register at www.DestinationUniversity.com HOST A LIVE WEBI NAR Organizations now can have !on conduct a live webinar to their business owners in a conference room setting where Jon presents one of his condensed workshops, and.then, answers.,: questions from your audience of owners. This 90 -minute format is now available at a cost that ari organization can afford. &hi ai — Who needs Destination University? Baa,naaF owna�a „a.r Baa�ne�aaF ,�pwntawn o�an,=et�a,� Fronchtaes & Franchisees CommanlHes Nsoclatlons 8 Companies For more information on HOST A LIVE WEBI NAR visit twm.DestinationUniversity.com Fnr mnrn infnrmatinn nn nNF-nN-nNF rnN.qIIITINr visit "Ifit wasn't for jon Schallert, our business would be down30-40%." Ivan Brumbaugh, Owner, Main Street Wine and Cheese Cellar, Lafayette, IN "Our downtown managers indicated that this was the best training session we've ever hada" Bob Wilson, Director, Mississippi Main Street, Jackson, MS `Yon breeds excitement. He is a combination of marketing guru and Energizer Bunny." Diana Polsgrove, Owner, Eventualities, Inc , Louisville, KY `Best of all the speakers I've heard in 3 o years of business" Donald Knoepfle, Vice President, The School Box of Florida, Pt Charlotte, FL aeaionn� enflmaeatoe commence March 18, 2010 Port Angeles Downtown Assn PO Box 582 Port Angeles WA. 98362 Dear Barb and Edna: 121 East Qdilrodd five. Port fingeles, Wdshin$ton 98362 360-451-1363 Thank you for sharing with the Port Angeles Regional Chamber Board of Directors your plans to bring in Jon Schallert to lead a retail seminar. This type of training is very important for businesses so they can have an opportunity to learn from the best, which in turn will then lead to enhanced service locally. The Chamber Board has endorsed this endeavor of the Downtown Association and we as a chamber will be delighted to assist in getting the word out and encouraging our membership to participate. Please keep me informed of the progress and how we can help. Sincerely Russ Veenema Executive Director We had Jon speak when I was in Walla Walla G or 7 years ago. The presentation was amazing and he was also able to do several one on one consultations as part of his day in Walla Walla with phenomenal results. My personal opinion is he's worth every penny of his costs but I also agree with you that folks have sticker shock when they hear how much he costs. -Timothy Bishop ED Ellensburg Downtown Association I heard Jon Schallert speak at a CTED conference — he is awesome! He brings such energy, knowledge and down to earth suggestions to his presentations. At that conference he spoke about developing your business as a destination retail store — excellent visual examples and great anecdotes. He really knows his stuff. We had the then Mayor of Poulsbo in attendance, along with a Poulsbo City Councilman and they were very inspired by his presentation. The other thing I really like about Jon is when you make any inquiries of him via his website, you get a personal phone call from him. Mary De Maris Gig Harbor Historic Waterfront Association Jon is at the highest level for speakers in the Main Street Program, highest in the fee he charges but also highest in the raves from businesses on the impact he has had on their business far and above the raves for other speakers. -Sheri Stuart Oregon Main Street Program Director In reference to the John Schallert proposal: My experience with the John Schallert Webinar was not only informative and beneficial, but it was successful as well. After owning a local business for nearly 4 years, the economy took a nosedive and business began dropping fast. Everything I had relied on before to keep customers coming in, wasn't working anymore. I took extensive notes at the Webinar and began implementing what I had learned immediately upon returning to the store. And to my amazement, it immediately worked! Customers were responding to the changes I was making based on what I learned during the Webinar. It wasn't necessarily that business was picking up right away, or that more customers were coming in all of the sudden, it was the fact that what customers did come in were resulting in sales instead of just browsing. And they were coming back! feel that the information I learned from John Schallert is essential in owning a business. There were many things I wish I had known earlier, that I could have begun implementing when I first opened. Unfortunately for personal reasons I opted to close my retail business, but not without noticing that the changes I was making, were making a difference and changing the dynamic of the store. I support his workshop 100 % and think his visit and what he has to offer would benefit many business owners, especially those who are relatively new, so they can get begin practicing his suggestions the sooner the better. Sincerely, TessaJadesow Tessa Jackson PADA Promotions Chair, Board Member, and Business Owner. V1;: '�/.�[�POyyR�T� �AyNGGpEyL�EESy iJ v!°V'1�d.V I'V �4 ASSOCIATION Port Angeles Downtown Association General Meeting March 25, 2010 Smugglers Landing (upstairs) Landing Mall 115 E. Railroad 5:30 No Host Bar 6:00 to 8:00 p.m. Dinner & Meeting Changes coming to Downtown— Pavement overlay and parking lane/bike lane revisions will be the topic of the evening. Rep- resentatives from City of Port Angeles Public Works Department will be on hand to discuss the process, scope of work and scheduling for the first phase of the project on Front Street. The second phase of First Street will follow in 2011. Each phase will affect the entire down- town area, so this is the time to learn about the project. You're input is needed with regard to work scheduling—daytime or evening. Don't miss this meeting, you will need to know what to expect and how it may impact your day-to-day business operations. We will also update you on upcoming events and projects like the Wedding Planner and the Second Story, Story. Rick is putting together an over -the -top soup and salad bar for us with garlic bread and a little something sweet on the side and that will be ready at 6:00. The meeting will start at 6:30. Cost will be $13.00 and includes a non-alcoholic beverage. Tax and tip not included. The more you know, the easier it is to make sound management decisions for your business. Plan to loin us on the 25th. What is the PBIA? February's newsletter told you how the PBIA was established and why. This is a partial list of long term improvements and expenditures that have been paid for by the PBIA since 1986. • Purchased Pedestrian Street lights— with the city, our contribution $9,164.25 • Parking management/maintenance Sweeping/landscaping/weed control/ ice removal/striping $7,347.16 (2008) • Christmas decorations Pole decorations (wreaths/trees) $5200 Street Tree lights $3500 to Kiwanis for hanging and $3,000 for lights - $6500 annually • Concrete planters - $8,400 • Numerous Promotions/events $5,000 annually Community Tree Lighting, Open Houses, Girls Night Out, TGIF, Mardi Gras, Chalk the Walks, Sidewalk Sales, Trick or Treat- 3000 annually • Downtown Resource Officer $15,000 Provided office space, including phone and internet line (until Gateway completion) • Purchase and maintenance of the mural "Norman" -$3,000 • Marketing of the business district Destination Downtown $500 -$750 per issue, www.portangelesdowntown.com, events, coupon books, local media advertising, Business Directory updated twice a year, In the coming months we'll show you how the commit- tees do their work with limited funds. A 102 W. FRONT ST. 452-86831 DINE INTAKE OUT WE DELIVER ANYWHERE DOWNTOWN 10% Discount To Downtown Busincsses/Gmolov DESTINATION BUSINESS Someone asked me recently what specifi- cally I look for when I walk in a business, to determine if it is strug- gling or thriving. It took me a while to realize that I specifically look at eight (8) different indicators that give me a feel as to whether a store is operating as a Destination most effectively. Let me share this list with you: 1. Does the exterior of the business convey a clear message to customers of what business it is in? This one is very subjective, but I think every consumer wonders: What is this business? What are they trying to sell me? Do I need it? If as I approach a business, that business is not effectively projecting to the world its core business purpose, it is not capitalizing on the walk -by and drive-by traffic that could be lured into the business. 2. What is the overall atmosphere and cleanliness of the business, both from the exterior and Interior? All customers judge a business In three initial ways: by sight, by sound, and by smell, In that order. I believe these happen nearly instantaneously, but this quick gut check by a consumer is not unlike the "flight or fight" reaction of any organism, which judges something new for the first time. But with shoppers, there is no fight reaction. There's only the Initial decision as to whether the consumer will enter this business, or will the consumer flee this business without giving it his or her valuable time. As part of the judging of the atmosphere of a business, sight kicks in Immediately. A consumer begins by visually glancing at the dominant wall (usually the front right wall), and the dominant aisle Jack Harmon, President -452-8088 Victoria Express Jan Harbick, Vice Pres. -452-8248 (whatever fixture appears first in the entryway), of the business. Then, our ears make a judgment for us, and then, our nose chimes in. Because of these three senses, I think It's imperative an owner back far enough away from their business to really perceive what a customer Is seeing in these first 7 seconds. If those perceptions are not what you Intended, better change those aspects of your Interior. If an Incorrect assumption anchors to a consumer, you are losing money because of this small amount of time. 3. I believe these first 7 seconds are so critical, that they can either make or break a customer's Intent to linger in the business longer. These 7 seconds are also the only times that you have to catch a new prospect who is entering your doors, and convey to them your unique business differences. This initial reaction is the one time where a new prospect has opened up himself or herself to seeing your business and your marketing message. This is so critical... Want to know what the other 5 are??? You can wait until next month's newsletter... or you can find it online at: http://www.jonschaIlert.com/shared/ content—objects/downloads/7 what do i see when i walk in.pdf Jon Schallert, Consultant to Business Owners, is making a return visit to Port Angeles and you're invited. Jon was here In 2000 for a full day workshop and he Is returning in June. Theresa Ortega, Owner Kamikaze Karate, Terre Haute, IN says, °If you want to get a whack on the side of the head and kick your business into a higher gear, this is the session to attend." If you want to hear from someone closer to home about their experience, give Edna a call. She's still using the techniques she learned from his first visit. 2010 BOARD OF DIRECTORS BUSINESS OF THE MONTH Necessities & Temptations at 217 N. Laurel has been a part of downtown since 1997 providing just as the name implies, everything you need and would like to have. Edna was Instrumental in the creation of Our Community at Work that succeeded in putting a new face on downtown this past summer. She is always a partici- pant in and supporter of community and downtown events and has a true pas- sion for the community she calls home. Thanks for all that you do for Downtown and the community. Rf �llnnlG �tf_n�ln _nnn__nnn rf—ianr�n, nf—In nr�ir Gr1i n( �]i Gri G Port AMefes Downtown Association 9fow sweet It Is F icfay, �1tat ek 26 8ag:3o a.m. Farmers Insurance 228 W. first - (Armory square Nag) Greg Voyles, John Miller and thar staff are having a party— well maybe a'koffee klath' They'll have coffee, sweets and a get location for sane early morning conversatont Carne find out what's happening Downtown There is always an mkmstmg topic or bdbrt that seems to happen with a cup of coffee Joon us for a great way to start your day and end the week— coffee, goodies, conversabon Candy, Fudge AND Hand Dipped Ice Creantl What could be sweeter? NRTmff ME and %40 Vicki Adams -457-1240 Bob Lumens -152-8299 Sound Bikes & Kayaks Northwest Fudge & Confections Donya Alward -417-5721 Rick Mathis --+52-9292 Page 2 Let's Gripe! by Bruce W. Hall Sometimes we just ®j have to let It all out. � Take positive thoughts, that Zen In the workplace attitude, and chuck them out the back door. Forget about art therapy, meditation, or breathing heavily Into a bag. Let go of physical exercise. Ignore discussion groups, town hall meetings, or participation in promotional events. Who cares about Innovation, empower- ment, maximum achievement, or thinking synergistically? Come on, we're only fooled Into Imagining wealth and success. Forget about strategic planning or Japanese selling techniques. Invaria- bly they all require more work and greater effort than we have time to provide. Who's to say these practices will bring out the best In us anyway? What If some people don't want the best In them brought out? Good grief! What if some don't even have a best to bring out in the first place? There are concerns worth worrying about. Let's be real. If you own your own business, it's easy to get Into a bad mood. Nagging, anxious doubt or feelings of Insecurity come with the territory, and no wonder. Look at the skills required of you everyday: delegation of responsibility, marketing, handling complaints, training, then retaining employees, finances, and networking. Who has a superlative grasp of them all? Worse yet, we're supposed to accomplish them with confidence, clarity, Imagination, empowerment, and resilience! Give me a break! Do you know anyone on the planet like that? More challenges arrive with the Internet. Here's a great opportunity to bemoan blogging, squawk about Twittering, and whine over website merchants that offer lower prices with free shipping. Just In case you think I'm being too negative, did you read the Peninsula Daily News headlines this past week? "Peninsula fob market hung over" "Unemployment rises in county" "Weeklong closures of libraries planned" Who wants to apply vision, talents, and skill to accomplish anything after reading that? Where's our emotional support supposed to come from? Since small business owners work a million hours a week, where's the physical energy supposed to originate? Whew, thank goodness, I'm starting to feel worse already. That dynamic social innovator stuff about small mom and pop business owners living life on the cutting edge of social and technological transformation is almost believable, for a moment. I've got an Idea. Let's put the fun back Into griping and negativity. Let's rejoice In free expression. Honor the Constitu- tion. Speak out in brimming, blistering, language. Let's have a contest for open, discriminating minds. Let's vent! Here's the deal! I'll donate two one-hour coaching sessions (a $200 value) for two winners who can write or email me with their most novel, whiney complaint. Give it your best shot. Make It Innovative, trailblazing, and unprecedented. Sit back and enjoy the experience. Try a little self -Indulgence. Write with enthusiasm. Satisfy your natural hunger. Let it all hang out! You gripe. I listen. We all feel better. *Here are the contest rules. Please follow them precisely. Any entry that doesn't comply will automatically be disqualified. If your name is one of the two selected, you win one hour of coaching with my compliments. Limit your exhaust to 100 words or less. Gripes relate to your business or per- sonal concerns, only. Participation limited to Port Angeles Downtown Merchants. No Indignation about city, state, or fed- eral government Issues will be accepted. No screeching about parking. No bellowing about AIG, Wall Street, Banking, or the Internet will be permit- ted. All religious, philosophical, or science - based ranting and raving will be discarded. All vexation, Irritation, annoyance, pique, or bristling entries must reach me, by email or postal mall, before midnight, April 11t 2010. *This contest is legitimate and sponsored solely by me. No other person, business association, or organi- zation is Involved or responsible. Only Port Angeles Downtown merchants may participate. All Information, In full or excerpted, Is strictly confidential and will not be sold, passed along, reprinted, or published In any way shape or form, for any reason. One submission per merchant. Good luck. Let er' rip' Bruce W. Hall is a personal development coach and small business coach with clients across North America. The centerpiece of his lectures, writing and coaching practice is how to solve problems and make decisions. Bruce can be contacted by phone: 360-457-9789, by email: bruceCalbrucehallcoachina.com or visit, www.brucehallcoachmg com. Bruce Hall • 136 East 8th Street • Port Angeles, WA 98362 Lots Goin' On Downtown' r a SickkTees, Custom t -shirts and printing at 118 W First, Westside Pizza, pizza by the slice at 116 N. Lincoln, AnimeKat at 110 W. First, Bar N9ne, upscale club with a Thal influence at 229 W. First and a new children's clothing shop at 117 W. First are all opening In April' Be sure to stop In and welcome these new merchants to Downtown. Also keep an eye on the KONP building. For those of you with a "sweet tooth" as if chocolate and fudge aren't enough— you can now can get a root beer float or a yummy, hand -dipped Ice cream cone for that mid-afternoon snack attack! NW Fudge has added ice cream to the decadence... Spring Fling Easter Eggstravaganza Saturday, April 3rd, 12-4 pm. Look for the Easter Bunny hopping around downtown from 12:30-3:30 with his basket of treats. There will be activities and workshops throughout the day. • Face painting at the fountain • Master Gardener and PA Garden Club members will be on hand to answer spring gardening questions • Wayne Roedell will demonstrate making those lovely downtown hanging baskets at the fountain • Kindryn Domrnng will host a flower arranging demo at the fountain • White Crane will host an Easter egg hunt for kids of all ages • PADA will host a puzzling "hunt" for kids as well as a special hunt for adults starting at the fountain • Easter Bunny's One -Block Bunny Hop begins at the fountain at 3:00 • Pacific Rim Hobby with your kites for their Kite Fly -in at the Valley Creek Estuary Park. There will also be a demonstration you won't want to miss of micro electric park fliers, miniature planes and helicopters. • Several stores are participating with activities for kids or in store specials and free seed giveaways. Girls Night Out is fast approaching. Forms and deadlines will be out shortly. If you already have an idea of what you would like to do, feel free to call or email Barb or Tessa (457-6091 or memo[ylaneQs(a yahoo.com). And be sure to start collecting your 200 items for the Goodie Bags. Thank you to our returning sponsors Port Book & News, Steppin' Out Salon, Cottage Queen, and Necessities & Temptations for helping make this event a great success. We are pleased to have Olympic Medical Center on board this year. They are also organizing a High Heel Run. We are also adding an extra "sparkle" this year with a DJ at the fountain from 5-8pm. In the works -Eclipse Movie Release, Summer Outdoor Movies, and Heritage Weekend. Meetings are open to anyone who wishes, the 2nd and 4th Monday of every month at 8:45 am at the PADA office. —Tessa Jackson, Chair Making a difference. Together We re your 'mutual' bank- That suMly ' means your deacon to bank here post- trveN affects you and dremabcaily unpacts your community Who knw? 12 First Federal. _a ourtfrstted core 800.6004577 PARKING - COMMITTEE The Parking Committee t is currently inventory- PARKS ing parking spaces Q within the PBIA district. Once the count is complete, we will look at locations and ways to insure that employees and business owners are aware of places to park that do not take up one of our most valuable assets for doing business downtown. Free customer parking that is readily available throughout downtown for the consumers that support us all by shop- ping downtown is a top priority. The next Parking Committee meeting is March 31 at 2:30 p.m. at the PADA office. If you have ideas, questions or concerns, we'd love to hear from you. —Jan Harbick, Chair Downtown ' Wedding Planner : ' Downtown is publish- a -_ ing their own Wedding Planner. Timelines, checklists, planning prompts, budget considerations and key information a bride needs for a beautiful, well-planned wedding are all included. We have been very fortunate to have the editorial assistance of Christena Johnson, professional resident wedding planner at Black Diamond Bridal, who brings years of special event planning to our publication. Along with all the essential information a bride needs, the book will feature full page ads allowing downtown businesses to showcase their products and services for weddings. This is a great opportunity to target a specific market through a specialty promotion that can help your business and add to the bottom line. The cost is $50 for a full page ad that will include all your contact information, including phone, fax, e-mail, address and a listing of products you offer. You'll want to include things like a bridal registry and/ or services you offer and how your business would complement the wedding plans. Just about any business downtown, retail or service -professional has some way it can tie into our wedding planner. If you need ideas on how you might relate, call Barb at the PADA and ask for suggestions (457- 9614). At the bottom of each ad page is a space for a special offer, coupon, value add—to encourage people to come in and book, reserve, register or shop with you. These value add-ons enhance the overall value of the entire wedding planner and help drive home the concept of one stop wedding shopping in downtown Port Angeles. The more businesses in this wedding planner, the greater the value, the stronger the product. This is a creative, inexpensive way to get your businesses in front of niche shoppers who do spend money. Don't miss this unique opportu- nity. Limited space available - contact the PADA office immediately if you have not yet enrolled. The form is also avail- able on the PADA website. Just click on the Wedding Planner. This new Wedding Planner will be avail- able in early April for the bride-to-be for $15.00. If you would like to offer copies of the Wedding Planner in your busi- ness, contact the PADA office. -Richard Stephens, Chair, Economic Restructuring Nage 4 The Second Story, Story by Brad Collins Once upon a time there was a new downtown in Port Angeles with solid commercial buildings made of stone and brick having replaced the original pioneer wood structures. This was the heyday of the downtown and of many downtowns in America. Norman Rock- well painted scenes from these glory days that remain alive in our memories. We were the Second National City and finally an All American City with a Carnegie Library, a majestic County Courthouse, a grand Masonic Temple, a federalist style Federal Building, a battleship sized Naval Elks Lodge, and first rate Lee Hotel catering to out-of- town dignitaries and celebrities. And, downtown was alive with retail at the street level and offices on the second stories. The sleepy past of an under- ground, soggy bottom, mud street level old town had been put to rest. Times changed with an Olympic highway, and commercial institutions ever so slowly gave way to today's big box stores and gargantuan parking lots for people who no longer lived within walking distance of downtown. Down- towns changed, no more so than with vacant second stories. This is their story — the second story, story. Picking up their story today, we find a world that is beginning to recognize the high cost of gasoline on the economy and the environment, to want a more pedestrian friendly alternative for our commercial future, and to adopt a slower pace of life than the one ever dependent on faster travel speeds. Downtowns and importantly second stories, which are key to successful downtowns, are coming back into vogue. This is a story of opportunity knocking at a very attractive price, for it is already there and does not have to be built. The Infrastructure is in place: the streets, the transit services, the utilities, the buildings, and a history of being the center of attention. All that is needed Is an ever so slight renaissance in human behavior. Downtown retail still struggles with big box marketing advantages, but where can you find a friendly farmers market — downtown every Saturday morning year round at the Gateway, where can you find a great nurse practitioner's office — downtown above the Liar's Club, where can you find a classy hair dresser — downtown above the County Aire natural foods store, where can you find a bunch of nonprofit offices — downtown above Port Book and News, above the Fountain Square jewelry store, and above the Toggery. Now, the hidden underground can be seen once again with stops for a forest fire mural and a second story bawdy house of yesteryear. If you have not taken an underground tour, you owe it to yourself and to downtown to do so. This spring you will also have an opportunity to take the first annual second story tour of downtown Port Angeles. Please come, you will be surprised and impressed by some of the second story renovations that are truly beautiful spaces. Down- town has some well restored facades and opportunities to get in on the ground floor of an economic revival that dust happens to be available on the second floor. Give us a second (story) look on Saturday April 24"' at 10:00 am starting from the Fountain Square. On May 1st and 2nd the North Olympic Mustang Club, in association with the Port Angeles Community Market, Price Ford Lincoln Mercury, and Sequim Auto Clinic, will present the 27th Annual Participants Choice Show and Shine cruise (on Sat- urday) and show, in and around the Gateway Center of more than 150 cars (Sunday). May 1st, starting at 11 a.m., the participants are invited to cruise Port Angeles, so out-of-town participants will be in town Saturday, and spend the night. They'll be looking for food, drink, and other diversions. The Mustang Club will provide the participants a gift bag with information about what to do, and where to go in Port Angeles. They would welcome merchant participation (meal deals, other promotions), sample menus, and whatever else you can offer — to promote businesses/services to their visitors. This event is being held downtown for the first time, ever. It is hoped that the merchants can benefit from the visitors, and the locals who show up to view the beautiful automobiles. We'd like to drive business to your business — so please, help us welcome the Mustang enthusiasts. For more information contact: Duane Benedict dubeben@msn.com North Olympic Mustangs P.O. Box 1635 Port Angeles, WA 98362 www.northolympicmustangs.com Mimi Smith -Dvorak mimi@portangelesmarket.com Port Angeles Community Market 360 417-0486 Print ft • a • wide Faffm cowm • DOW Cowes • caar Copies Heather Eims 230 A East First Street (360) 457-3404 Port Angeles. WA 98362 Fax (360) 457-6958 heather@penpnnunc.com • www penprmtinc cam Parking Committee 3rd Tues. — 8:00 a.m. Jan Harbick, Chair 452-8248 Promotion Committee 2nd Mon. — 8:30 a.m. Tessa Jackson, Chair 457-6091 Come anytime and see what's happening. Com- mittees are always looking for people who want to get involved in working together with a focus on the PADA Mission Statement "To develop and promote a healthy and prosperous Down- town". Page 5 0 . Monthly-Fi. unIcisl Update,",,x FEBRUARY 201.0 • • General Fund & Street Overview The General Fund is the City's main operating fund and ac- counts for general government activities such as police, fire, planning, and building. The Street Fund accounts for all op- erations and maintenance of the City's streets, including mainte- nance of storm drains. 2010 GENERAL FUND Actual Budget % Revenues -through February 2,151,862 17,050,512 12.6% Expenditures -through February 2,503,129 17,240,532 14.5% Net Rev. over/(under) Exp. (351,267) (190,020) STREET FUND Revenues -through February Expenditures -through February Net Rev. over/(under) Exp. 188,483 1,662,625 11.3% 204,034 1,801,995 11.3% (15,551) (139,370) In the General Fund, revenue of budget. During the same period, monthly comparisons will be levels are similar to 2009 collec- Street Fund expenditures are also at skewed. The most accurate com- tions at this point in the year. the same level as 2009. We have parisons take place at year end, Through February, we have 11% of the Street Fund when all revenues and expenditures collected nearly- 13% of budspent 6 budget through February. When have been posted and reconciled for eted revenues. Expenditures are compared to the budget, we are on the entire year. also on target -with 14.5% of target with revenues and expendi- bud et spent. g p . o tures in both funds with 16.6 /o of � In the Street Fund, revenues the year completed. collections are also similar to It is important to note that due to 0 0 M 2009 levels. Through February timing issues with certain revenue we have collected just over 11% and expenditure accounts, some Sales Tax Revenue $300,000 Sales Tax Revenue by Month $250,000 As 'e.,rA f A $200,000 --x-2009 —0--2010 —2010 Budge# $150,000 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sales Tax Revenue through February 2010 is nearly identical to the same period last year. To date, we are slightly ahead of target with just under 18% of budget collected. OLYMPIC REGION CLEAN AIR AGENCY 2940 B LIMITED LANE NW OLYMPIA WA 98502 • Regular Meeting March 10, 2010 10:00 am Be courteous — Please silence all cell phones I. CALL TO ORDER II. APPROVAL OF AGENDA (Ask for any corrections, additions/omissions) III. CONSENT AGENDA Minutes of Regular Meeting, February 10, 2010 Expenditures and Disbursements approved for payment for the period February 5, 2010 — March 4, 2010: Warrants and wire transfers: 63002649 through 63002685 = $25,833.14 Payroll: 299857 through 299874 = $120,919.74 IV. PUBLIC COMMENT / PRESENTATION • V. DIRECTOR'S REPORT 1. Compliance Update 2. ORCAA Permit Actions 3. Education and Outreach 4. Administrative Update 5. Air Quality Summary VI. EXECUTIVE SESSION To discuss any matter suitable for Executive Session under RCW 42.30.110 1. Executive Director's Evaluation VII. ADJOURN M-2 • ''OLYMPIC ­REGION CLEANAIR.AGENCY 2940 B Limited Lane'NW Olympia, Washington 98502 BOARD OF DIRECTORS MEETING February 10, 2010 Members present: Mike Doherty, Clallam County Phil Johnson, Jefferson County Cynthia Pratt, City of Lacey Terry Willis, Grays Harbor County Dan Di Guilio, City of Port Angeles Art Starry, Thurston County Craig Ottavelli, City of Olympia (Vice Chair) Lynda Ring -Erickson, Mason County Members absent: Clay Harwood, Pacific County (Chair) Ecology: Phyllis Baas Legal Counsel: Fred Gentry of Bean, Gentry, Wheeler & Peternell Staff Present: Fran McNair, Executive Director; Robert Moody, Compliance Supervisor, Mark Goodin, Professional Engineer, Dan Nelson, Public Information • Officer; Lynn Harding, Administrative Services Manager; Jimmy Werner, Senior Air Monitoring Technician; and Debbie Moody, Recorder Noting the absence of our Chair and Vice Chair, Counsel advised the Board to choose a member to chair the meeting. Pratt moved to have Doherty chair the meeting. Johnson seconded the motion and it carried unanimously. The meeting was called to order at 10:07 a m. Doherty introduced Cynthia Pratt, City of Lacey. Pratt thanked Doherty and noted her background is water however she has had a little experience with air. McNair noted Pratt is also very familiar with SEPA. Doherty introduced Dan Di Guilio, Mayor of Port Angeles. Di Guilio thanked Doherty and noted he was recently appointed Mayor and had retired after 30 years with public transportation. There were no additions or omissions to the Agenda. Doherty stated if there were no objections we would adopt the Agenda. There were no objections. Doherty noted the Consent Agenda consisted of January 13, 2010 Minutes as well as the Warrants and wire transfers 63002603 through 63002648 in the amount of $20,748 53; and Payroll 298283 through 298300 in the amount $118,446.40 for January 7, 2010 through February 4, 2010. Johnson moved approval of the Consent Agenda. Starry seconded the motion and it carried unanimously. M-3 2 NEW -BUSINESS 4' • Resolution 248 — KING 5 Recognition McNair explained we had called 2 burn bans this winter. Dan Nelson, Public Information Officer, has worked very closely with the media; however, due to our close proximity with Seattle we are often forgotten on the news Nelson made a point to go meet with KINGS, KOMO4, and KIRO7 and the weather team at KING5 was fabulous. McNair wanted to support KING5 and the work they have done in getting our information out there. Nelson noted KING5 has gone so far to include a burn ban map on their web site. McNair felt it was appropriate to present them with some recognition. Willis moved we adopt Resolution 248, supporting KING5's work with ORCAA. Starry seconded the motion and it carried unanimously. UNFINISHED BUSINESS Audit Results Troy Niemeyer, Washington State Auditor's Office, noted they had met with staff prior to this meeting to go over ORCAA's most recent audit. Niemeyer stated there were no findings, nor were there any management letters. He noted this was a very good audit and also noted ORCAA has never had a finding since their inception. The Board thanked the Auditors. Rule Revisions McNair explained we are planning on holding a public hearing on the regulation changes at our • April meeting. McNair noted the changes include removal of rules that are antiquated and definitions that are not used. We had a discussion about consistency across the state and we want to be consistent with the RCWs. Robert Moody, Compliance Supervisor, explained the changes are inconsequential. Basically we are bringing some rules into compliance with state laws. One minor change came about during a legal case with regards to ownership of property We had several definitions that were no longer used in our rules, so we removed them They do still exist in state law so if they are ever needed we can call them up from there. Craig Ottavelli and Lynda Ring -Erickson 10:21 am — Doherty requested Ottavelli Chair the remainder of the meeting. Ottavelli apologized for his tardiness and the meeting continued. R.Moody noted wigwam burners were outlawed and we had not yet removed the section from our rules. The woodstove rules had not been changed since 1992 and we wanted to bring them up to speed with the state laws. The definition for impaired air quality was changed to match the RCW which should support the federal standards for PM2.5. Ottavelli asked if we are just referencing the RCWs so we won't have to make the changes in our regulations as often. R.Moody stated we did not do it that way. The RCWs are referenced however we have the language we want in our regulations. Willis asked about the definition for agricultural operation; do you work with the shellfish growers McNair stated we have a few sources that use crab shells and fish waste. R.Moody noted we can regulate a business growing spat; however we don't have any direct impact on oyster beds, for example. 1�1 M-4 • - - Starry asked how the agricultural-definition.is used,, in our code. Is it in'our rules:because certain•: _,, ;..:, : t x agricultural activities are exempt? R.Moody noted the agriculture definition is used with outdoor burning and odors. As for shellfish beds, low tides are exempt so we would not have any -direct involvement in those types of operations. Some further conversations with regards to shellfish and aquaculture followed. Ottavelli asked if there would be a hearing for these rules and do we need a motion to set it? Gentry noted the hearing is scheduled for April and we should have a motion from the Board. Ottavelli entertained a motion to set the public hearing for the rule revisions to be held April 14. Willis moved approval of the hearing date and revisions. Pratt seconded the motion. Ring - Erickson added we should probably note the time we are formalizing the hearing. Ottavelli added the motion will include the start time of 10:00am and will occur during a regularly scheduled Board meeting. The motion carried unanimously. DIRECTOR'S REPORT Compliance Update Robert Moody, Compliance Supervisor, noted we have been receiving complaints regarding Silver Springs. We have been working cooperatively with Thurston County Health to work through the issues. We will continue to work with Silver Springs in order to help them deal with the problems. Pratt was looking over the compliance reports noted the LOTT inspection is listed as a business assistance and she was wondering what that means. Mark Goodin, Professional Engineer, • noted he has been working with LOTT. Basically it was an assistance inspection regarding their co -generation plant. The inspection was connected with the permitting, working with them to fine-tune the permit. ORCAA Permit Actions Goodin explained, in brief, the permitting process to the new Board members. Goodin stated there were a couple of projects he wanted to highlight. The first project is the Washington State Department of Informational Services diesel generator project. DIS is proposing to put in a fleet of five diesel generators for backup power Each generator is approximately the size of a locomotive engine, by way of horsepower. This is a large project is taking quite a bit of time due to the fact that we are pushing for more controls than were proposed by DIS' consultants. The second project, Goodin continued, is the Forks School District. This project proposes to take an existing diesel boiler and replace it with a wood -fired boiler. This is located at the high school and has been in the planning stages for over a year. The school district received some funds from the fuels for schools project and submitted their permit to us. This boiler will have elaborate controls for this size boiler. They are proposing a multi clone up front, followed by a bag house. The boiler will be fueled by wood waste that is collected from the peninsula. We do expect to approve this permit soon. Education and Outreach Dan Nelson, Public Information Officer, stated we have updated our general agency brochure and have placed a copy in the Board packets. We continue to update our website and we are • now optimized for mobile browsing. Nelson noted we have received our stand alone table top M-5 4 displays and we have been distributing them to the city and county- offices. The cards.will help. .1. people become more aware of what permits they need from us while they are going through the planning/building process at their city of county office. Nelson noted that project, along with some of our web innovations has garnered him an invitation to present at the National Air Quality Conference, hosted by EPA and the National Association of Clean Air Agency The conference is scheduled for March. Nelson stated there had been a one day, clean home heating -clean woodstove use clinics last month. There were three clinics; Olympia, Port Angeles, and Port Townsend The three clinics were very well attended, in fact, the Port Angeles clinic hosted over 80 people. We are looking at ways to continue this type of education. We want people in our jurisdiction to burn their stoves as cleanly and efficiently as possible. Administrative Services Update Lynn Harding, Administrative Services Manager, noted the vouchers are available for review. She stated it was nice to get back a positive audit and we will continue to do a good job. Willis congratulated ORCAA on their clean and successful audit. McNair stated her one year anniversary is coming up in March and she is prepared for her evaluation at the next meeting McNair noted she had emailed everyone a copy of the evaluation packet and a return envelope is in the Board packets this morning. Send your comments to Ottavelli either by mail or email. We have scheduled the evaluation during Executive Session at the March meeting. McNair explained she has added goals and objectives so there is more to assess next year. Ottavelli encouraged the Board to look over is review what McNair has provided and let him know if there is anything else we might want to discuss. We are about halfway through the legislative session and we have included an update sheet in your packets. McNair went over a few of the bills. She did note the HB2481; the Forest Biomass bill should be on its way to rules. Greenhouse Gas Reporting, HB2545, is now in rules as well. McNair noted several bills that died in committee. SB6236 is the companion bill to HB2481 died, but that isn't unusual to have one or the companion bills not make it through. McNair stated she would forward the updates to the Board, once she receives it. McNair reminded the Board that we will be holding a refresher/new member orientation meeting directly after this meeting adjourns. Air Quality Summary McNair noted at the last meeting a couple of members had asked how we define the area we monitor. McNair stated Jimmy Werner, Senior Air Quality Technician will be explaining that we really can't define the neighborhood due to wind patterns make the areas change. Werner briefly went over the newsletter. He noted the primary pollutants in the northwest are fine particulate and ozone (smog). Werner noted there were maps that showed where the monitors are located. Werner explained the air pollutant that drives our air quality index on a daily basis is the PM2.5. It was noted EPA is coming out with several new standards. We use a continuous monitoring approach with regards to PM2.5, Werner continued. Werner noted Lacey's monitor shows the higher values, while our coastal sites, including Cheeka Peak, show • a. 5 x, the,lower values. Phyllis -Baas,, Ecology, did note -that Tacoma.ha"s'been,declar-ed,non-,:..,� ;- 1. • , ,s :,:wy: ;=;:.a,� attainment. Ring -Erickson asked if the Shelton monitor is reading a 21, how Tacoma would compare. Werner noted they would be over 35. McNair noted south Tacoma is really the problem area as it is an older area with older homes and no gas to service the area. They use a lot of woodstoves and the homes are close together. Baas noted the state goal is to keep the values under 20 micrograms per cubic meter. We have designated `over 20' has showing severe health effects, whereas the federal standard is 35. Pratt asked where the Lacey monitoring site is located. Werner stated it is located at Mountain View Elementary school, and has been there for over 20 years. Generally, where there are more people there are more emissions, Werner explained. There are a lot of emissions from motor vehicles, but for us, the primary pollutant is the wood smoke—which we see a lot in the winter months. Willis noticed in the paperwork that while all other site values seem to be going down, Cheeka Peak is increasing. Werner stated in 2009 we had several inversions When we have those types of weather patterns we have offshore flow and it funnels out of the straits and you'll see the response on the continuous monitors up there. To add to that, foresters in the areas will burn when there is offshore flow, as required in their permits. EXECUTIVE SESSION There were no topics for executive session ADJOURNMENT • The meeting adjourned at 11:19 am PRESENTED BY: Francea L. McNair, Executive Director APPROVED BY: APPROVED and SIGNED this day of 2010 M-7 tir Asbestos Permit Status Report ; Thursday, March 04, 2010 0 Page 1 of 1 M-8 Completion Date Actual �- Permit# Staff Rec'd Address City Status Completion':_ 09ASB002660 AD 3/30/2009 2651 Martin Way Olympia 4/2/09 AD asbestos permit for 3 structure 4/1/2010 09ASB002772 AD 8/7/2009 1717 E. Beacon Street Montesano First amendment 8/18/09 -on hold. Kle 8/ 09ASB002781 AD 8/20/2009 1600 - Sleater Kinney Road SE Lacey 08/20/09 - Waiting for survey 4/2/2010 09ASB002850 AD 10/26/2009 1901 Legion Way SE Olympia 6/1/2010 09ASB002880 MS 12/8/2009 110 W. Franklin Street Shelton 1/4/10 - On hold via a phone call from De 09ASB002881 RTM 12/9/2009 Capitol Campus Olympia 12/31/2010 09ASB002886 RTM 12/17/2009 See attached List Olympia 12/31/2010 09ASB002889 SS 12122/2009 504 -15th Avenue Olympia 6/30/2010 10ASB002908 MS 1/19/2010 2321 West Dayton Airport Rd Shelton Annual permit Quantities to be reported 10ASB002935 MS 2/11/2010 313 7th Street Hogwam 02/25/10 1st amendment - On hold - AD 10ASB002936 MS 2/12/2010 623 Simpson Hoquiam 02/25/10 1st amendment - On Hold - AD 10AS6002938 AD 2/17/2010 W. 2321 Dayton Airport Road Shelton ist Amend - start and end date changed t 3/4/2010 10ASB002939 AD 2/17/2010 12076 Sol Duc Hot Springs Road Port Angeles 445 4/30/2010 ; 10ASB002942 AD 2/19/2010 415 West Wishkah Street Aberdeen Demo. Permit. 10DEM002566 3/12/2010 10ASB002943 MS 2/19/2010 3152 State Route 109 Copalis Beach 3/12/2010 10ASB002945 SS 2122/2010 5908 216th Avenue SW Centralia 3/12/2010 10ASB002946 AD 2/25/2010 503 N Sequim Ave Sequlm 3/11/2010 10ASB002947 AD 3/3/2010 834 Sheridan Street Port Townsend 4/2/2010 Thursday, March 04, 2010 0 Page 1 of 1 M-8 • i Complaint Report for period from 2/4/2010 to 3/4/2010 Date Source city Recd Formal Oncall Online Smoke Odor Open Fire Dust Woodstov Other Referred to: AD 02/10/2010 Lary and Betty Gerou Malone MS ❑ ❑ ❑ ❑ ❑ ❑ ❑ 02/04/2010 Surjit Chhabra Olympia RTM ❑ ❑ El ❑ El W 0 ❑ = 02/05/2010 Marnie and Frank Riedle Elma AD ❑ ❑ ❑ ❑/ ❑ ❑ ❑ ❑ 02/16/2010 02/05/2010 Ray Wells Shelton AD ❑ ❑ ❑ ❑ E-] R] ❑ ❑ 02/06/2010 TBD Tumwater AD ❑ ❑ ❑ W ❑ ❑ ❑ ❑ 02/14/2010 Chanrith and Sopheak Peth Lacey DJM ❑ ❑ ❑ ❑ ❑ Sd ❑ ❑ 02/17/2010 Geraldine Sayer Rainier AD ❑ ❑ ❑ ❑ ❑ �1 ❑ ❑ 02/18/2010 Chuck Rogers Yelm AD ❑ ❑ ❑ ❑ ❑ W ❑ ❑ 02/18/2010 William Barnett Tenino RTM ❑ ❑ ❑ ❑ 0 ❑ ❑ ❑ 02/19/2010 Kraig and Melissa Osborn Tumwater AD ❑ ❑ ❑ ❑ ❑ ❑ ❑ 96 r 02/19/2010 Lance Gammiil Tenino AD ❑ ❑ ❑ © ❑ ❑ ❑ ❑ 02/19/2010 Sandra Wilson Tumwater AD ❑ ❑ ❑ ❑ ❑ ❑ ❑ R - 02/20/2010 SILVER SPRINGS ORGANICS LLC RAINIER KLE ❑ © ❑ ❑ ® ❑ ❑ ❑ 02/22/2010 Michael & Kristen Flood Yelm AD ❑ ❑ ❑ W ❑ © ❑ ❑ 02/26/2010 Fire District #7 - Libby Rd station Olympia AD ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ painting and sanding a fire truck Referred to: MS 02/04/2010 Douglas Kotke Shelton KLE Li Li 0 D U El U 2 02/05/2010 Arthur and Donna Turner Lacey AD ❑ ❑ ; 02/05/2010 Bruce Longmeler Lacey MS ❑ ❑ ❑ © ❑ © ❑ ❑ 02/05/2010 Greg Woodard Ocean Park MS ❑ ❑ ❑ ❑d ❑ ❑ ❑ v 02/08/2010 Frank Riedle Elma MS ❑ ❑ ❑ R1 ❑ ❑ ❑ ❑/ 02/08/2010 Kelli Fisher - owner Tenino RTM ❑ ❑ ❑ ❑d ❑ ❑ ❑ ❑ 02/08/2010 TBD Tenino RTM ❑ ❑ ❑ F -A ❑ ❑ ❑ ❑ 02/10/2010 Howard Wood, Gene Condor Lebam DJM ❑ ❑ ❑ R1 ❑ v ❑ ❑ demo without a Tht sday, Murch 04, 2010 � gage 1 of 3 permit ,° 02/10/2010 Lary and Betty Gerou Malone MS ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 02/11/2010 Howard Wood Lebam DJM ❑ ❑ ❑ 0 ❑ 0 ❑ ❑ 02/11/2010 Howard Wood Lebam DJM ❑ 0 ❑ Fv] ❑d 0 ❑ ❑ 02/16/2010 Andre and Erinn Jean Holmes Tenino MS ❑ ❑ ❑ RJ ❑ ❑d ❑ ❑ - Tht sday, Murch 04, 2010 � gage 1 of 3 Date Source City Recd Formal Oncall Online Smoke Odor Open Fire Dust Woodstov Otlier 02/17/2010 SHELTON VETERINARY HOSPITAL SHELTON AD L.1 LJ 02/18/2010 Vince Reed Cosmopolis MS ❑ ❑ ❑ ❑ ❑ ❑ ❑ 02/22/2010 Gale Whipple Malone KLE ❑ ❑ ❑ Q Q Q ❑ ❑ :- 02/23/2010 • Stan Vessey, Vessey and Sons, Inc Montesano MS ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ demolition without a permit.= 02/24/2010 Toni and Ronald Klinger Montesano MS ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ r 02/26/2010 Clint Pashier Olympia RTM ❑ ❑ ❑ R ❑ ❑ ❑ ❑ _. 02/26/2010 TBD Westport RTM ❑ ❑ ❑ 0 ❑ Q ❑ ❑ 02/26/2010 Ted Peterson - renter Carol Forks MS ❑ ❑ ❑ © © Q ❑ ❑ Shoemake - owner Referred to: RC 02/05/2010 TBD RC 02/08/2010 Ronald Taylor/Wilma Oliphant Sequim AD ❑ ❑ ❑ Q ❑ Q ❑ ❑ 02/15/2010 Schmidt, Willy and Heidi Port Townsend KLE © ❑ ❑ ❑ ❑ ❑ ❑ other waste products in woodstove 02/17/2010 Samuel and Deborah Gaydeski Forks RC ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ demolition without asbestos survey or permit , 02/18/2010 Samuel and Deborah Gaydeski Forks AD ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ demo without permits 02/19/2010 Marie De Ong Forks RC ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ contamination at unauthorized dumpsite 02/19/2010 Samuel and Deborah Gaydeski Forks RC ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ structure: demolition without ORCAA permit/asbestos 02/19/2010 Schmidt, Willy and Heidi Port Townsend RC ❑ ❑ ❑ Sa Q ❑ Elsurvey 02/21/2010 Steven Goldberg Sequim RC ❑ ❑ ❑ R3 ❑ Q ❑ ❑ Referred to: SS 02/04/2010 SILVER SPRINGS ORGANICS LLC RAINIER SS 02/04/2010 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ Q ❑ ❑ ❑ 02/05/2010 Edward & Kari Richardson Olympia SS ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 02/05/2010 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ Q ❑ ❑ ❑ 02/05/2010 Tony & Donna Roberts SHELTON SS ❑ ❑ ❑ ❑ ❑ ❑ ❑ Q 02/16/2010 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ Q ❑ ❑ ❑ �"?..Y.,,+.:C3:::r.:.....-..�.x.:3:��'.`::��`-�7}3'i�•Z:;:?�C:':r*>.: �.,�•��::EG�c!T:-s1_•, w•�-,.'�::'�^�'.�.'LR �u-:s:':,M : Tlu[rsd � March 04, 2010 `""":�``�'''x'�' ""^rte` `�s'"�'-'a��``�'''a" ���j'j� ^� . =�,'� ' 7'age 2 of 3 • 0 • • • Date Source City Recd Formal Oncall Online Smoke Odor Open Fire Dust Woodstov Other - 02/17/2010 SILVER SPRINGS ORGANICS LLC RAINIER RTM U U Li LJ M Li Li LJ 02/22/2010 SILVER SPRINGS ORGANICS LLC RAINIER RTM ❑ ❑ ❑ ❑ R ❑ ❑ ❑ 02/23/2010 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ © ❑ ❑ ❑ 02/24/2010 Daniel Dicicco Yelm RTM ❑ ❑ ❑ W © ❑ ❑ 02/25/2010 Dave Vogel Yelm SS ❑ ❑ ❑ © © ❑ ❑ ❑ 02/26/2010 Paul & Reta Mckinley SS ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 02/26/2010 Priscilla Phillips Yelm SS ❑ ❑ ❑ © ❑ © ❑ ❑ 02/26/2010 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ © ❑ ❑ ❑ 02/27/2010 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ © ❑ ❑ ❑ 02/27/2010 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ © ❑ ❑ ❑ 03/01/2010 unknown Montesano SS ❑ ❑ ❑ ❑ © ❑ ❑ ❑ green smog 03/02/2010 W E & B Ltd YELM SS ❑ ❑ ❑ © ❑ © ❑ .�c:x:� � -- Thursday, March 04, 2010 age ' � ` "'c " ' " ^� .���e 3 of 3 Demolition Permit Status Report 3 Permit# Rec'd Staff Address City Status Asb Survey Asb Permit#,` 09DEM002287 2/2/2009 RC 131 Shore Drive Port Ludlow ❑ ASB 09DEM002288 2/2/2009 AD 2425 Marvin Road Lacey Lacey Fire Department brought in trai © ASB 09DEM002300 2/23/2009 SS 1718 Jones Road Shelton ❑ ASB 09DEM002311 3/9/2009 AD 840 Beckett Point Port Townsend RI ASB 09DEM002312 3/10/2009 AD 181 Marjory Lane Sequim Asbestos present on survey. No asb 21 ASB 09DEM002317 3/16/2009 MS 1603 Washington Avenue N. Long Beach ❑ ASB 09DEM002319 3/17/2009 AD 19405 Johnson Road SE Yelm 10/27/09 AD msg ❑ ASB 09DEM002323 3/25/2009 AD 981 Gibbs Lake Road Chimacum 07/20/09 Parks and Rec - Not reside ❑ ASB 09DEM002326 3/26/2009 MS 9480 Oak Bay Road Port Ludlow KDS will send in asbestos applicatio 2 ASB 09DEM002342 4/13/2009 AD 25602 2 Street Ilwaco ❑ ASB 09DEM002345 4/17/2009 AD 127 Daniels Street Aberdeen 21 ASB 09DEM002357 4/23/2009 MS 3101 W. 1st Street Hoquiam 0 ASB 09DEM002361 4/28/2009 MS 804 First St Westport ASB 09DEM002362 4/28/2009 MS 680 W Spokane Westport❑ ASB 09DEM002375 5/11/2009 RC 2025 Keller Or Port Angeles RC: The application was dropped off ASB 09DEM002385 5/18/2009 MS 4611 Tumwater Valley Dr Tumwater will be contacting us with contractors ASB 09DEM002409 6/11/2009 AD 301 Ocean Beach Blvd North Long Beach On hold- Until after burn ban ASB 09DEM002416 6/18/2009 AD 100 E. North Bay Place Allyn 06/18/09 AD contacted Ray, builder. ASB 09DEM002417 6/19/2009 AD 65th and Sandridge Road Long Beach Pacific FD #1 training burn Mike K ASB 09DEM002430 7/13/2009 AD 917 Yelm Avenue West Yelm 10/27/09 AD talked to Scott Ritter. T R ASB 09DEM002434 7/17/2009 AD 300 Disney Road Nordland❑ ASB 09DEM002440 7/22/2009 AD 2620 Simpson Avenue Hoquiam Case on hold until May and June of 2 ❑ ASB 09DEM002466 9/16/2009 AD 4830 Pacific Avenue se #12 Lacey Asbestos abatement completed 10/2 ❑ ASB Thursday, March 04, 2010 Page 1 of 3 • • • Permit# Rec'd Staff Address City Status Asb Survey Asb Permit# 09DEM002482 10/6/2009 AD 1600 Sleater Kinney Road SE Lacey 10/06/09 AD waiting on asbestos re © 09ASB002781 09DEM002483 10/9/2009 SS 3748 80th Ave SE Olympia ASB 09DEM002486 10/13/2009 AD 2112 S. Capital Way S. Olympia 10/13/09 AD called owner. She will n ❑ ASB 09DEM002491 10/15/2009 AD 2712 Lewis Road Olympia Pending asbestos removal. © ASB 09DEM002505 11/4/2009 SS 625 Black Lake Boulevard SW Olympia ❑ ASB 09DEM002513 11/16/2009 SS 292 Oyster House Road Sequim 11/16/09 - On hold until we get a star ❑d ASB 09DEM002517 11/20/2009 SS 3152 SR 109 Copalis Beach No asbestos survey; no contractor. ❑ ASB 09DEM002522 11/30/2009 AD 2310 Simpson Avenue Hogwam No asbestos survey/permit. No start 21 ASB 09DEM002524 12/3/2009 MS 4911 Segwm Dungeness Way Segwm ASB 09DEM002529 12/8/2009 SS 341 Verner Avenue Port Ludlow 12/15/09 - received payment. $35.00 ❑ ASB 09DEM002530 12/10/2009 SS 41 Hiller Dr Port Hadlock ❑ ASB 09DEM002534 12/1812009 SS 5770 Martin Way East Lacey ❑ ASB 09DEM002536 12/22/2009 RTM 201 Simmonws Street NW Olympia Robert received pictures in lieu of sur ❑ ASB 09DEM002539 12/28/2009 MS 2525 Capital Mall DR SW Olympia Note: Dates handwritten by Kathy on ❑ ASB 09DEM002540 12/30/2009 SS 6210 Prather Road SW Centralia ❑ ASB 10DEM002545 1/11/2010 SS 324 Bromley Lane NE Olympia Customer sent in pictures of bam. K ❑ ASB 10DEM002546 1/12/2010 MS 20 Appaloosa Place Brinnon 23 ASB 10DEM002550 1/21/2010 MS 378 Bay Center Road bay center RI ASB 10DEM002552 1/22/2010 SS 2802 Pacific Avenue Olympia ❑ ASB 10DEM002553 1/29/2010 SS 716 Wilson Street Olympia ASB 10DEM002557 2/4/2010 AD 1705 Capitol Way South Olympia Will call in start date. Kle ❑ ASB 10DEM002558 2/8/2010 MS 20 SE Arcadia Point Road Shelton 0 ASB 10DEM002559 2/12/2010 AD 1723 Fones Road SE Olympia ❑ ASB 10DEM002560 2/12/2010 AD 3334 18th Avenue SE Olympia ASB 10DEM002561 2/16/2010 AD 2621 E Johns Prairie Rd Shelton 2/16/10. On hold until we get a demo ASB Thursday, March 04, 2010 Page 2 of 3 M-13 Permit# Rec'd Staff Address City Status Asb Survey Asb Permit# 10DEM002562 2/16/2010 MS 701 W North Head Road Ilwaco 2/16/10 - hold for contractor and asb ❑ ASB 10DEM002563 2/17/2010 RC 120 Discovery Way Sequim Pictures e-mailed to Rita per custom ❑ ASB 10DEM002564 2/17/2010 RC 210 North Street Sequim Photos e-mailed to RC. Shed on othe ❑ ASB 10DEM002565 2/18/2010 AD 121 E. Errigal Place Shelton ASB 10DEM002566 2/19/2010 AD 415 West Wishkah Street Aberdeen 02/19/10 Waiting on asbestos remov Q 10ASB002942 10DEM002567 2/19/2010 MS 29528 G Street Ocean Park (too general startifinish dates) kle 0 ASB 10DEM002569 2/22/2010 MS 318 Knapton Road Naselle called to say they will be starting on 0 ASB 10DEM002571 2/23/2010 RTM 255 S Olympic View Sequim ❑ ASB 10DEM002572 2/24/2010 AD 6432 Hwy 20 Port Townsend invoiced Port - 2/25/10❑ ASB 10DEM002573 2/24/2010 MS 27007 U Ocean Park 2/26/10 Called and left message that ❑ ASB 10DEM002574 2/24/2010 RTM 7802 Diagonal Road, N.E. Olympia 0 ASB 10DEM002575 2/24/2010 RTM 1112 Washington Hoquiam ASB 10DEM002577 2/26/2010 AD 44 Gold Court Sequim ❑ ASB 10DEM002578 2/26/2010 AD 9301 Old Olympic Hwy Sequim ASB 10DEM002579 2/26/2010 AD 4372 S. Discovery Rd Port Townsend 0 ASB 10DEM002580 3/1/2010 AD 111 West Deytona Street Sequim © ASB 10DEM002581 3/3/2010 AD 1698 Fairmont Ave Shelton ASB 10DEM002582 3/3/2010 AD 7624 Shore Street Olympa 3/3/10 AD needs new survey. Lab re ❑ ASB 10DEM002583 3/4/2010 SS 30 W Hemlock Place Elma ❑d ASB 10DEM002584 3/4/2010 SS 10900 Kuhlman Rd SW #36 Olympia RI ASB 10DEM002585 3/4/2010 SS 21121 St Ave SW Olympa this is a partial renovation. The ceilin d❑ ASB Thursday, March 04, 2010 Page 3.of 3 M-14 'i NOV Monthly Report For the period 2/4/2010 to 3/4/2010 NOV # Name Issued City by Regulation(s) NOV Issued Penalty Amount Assessed Suspended Amount Penalty Paid Issued 2744 ANCIENT AUTO WORKS RC CLALLAM 3.1(d) Failure to pay annual Registrat 11/19/2009 $100.00 02/16/2010 INC 2748 GAYDESKI RC CLALLAM 6.32 Notification Requirements -de 02/17/2010 started prior to approval of per 2896' ELMA ROCK N REDI MIX MS GRAYS 3.1(d) Failure to pay annual Registrat 11/20/2009 $400.00 02/05/2010 HARBOR 2898 WOOD MS PACIFIC 6.3.3 Procedures for asbestos emisis, 02/19/2010 conducted unlawfully. 2899 CONDOR MS PACIFIC 6.2(a)(1) Open fire containing prohibito 02/18/2010 - 2900 WOOD MS PACIFIC 6.3.2(a) (demo) No demolition permit aquired : 02/18/2010 prior to demolition 2920 BERGFORD SS THURSTON WAC 173-425-050(3)( Burning during a fire danger b 12/17/2009 $250.00 02/18/2010 2954 VESSEY MS GRAYS 6.3.2(a) (demo) No demolition permit aquired 02/23/2010 HARBOR prior to demolition 2955 VOIDED 3TK 03/01/2010 Totals: $750.00 - G IONC ORCACurrent ORCAA Land Clearing Burn Permit f, t �A ,�' �d•aRtab.Ylo��, FireDistrict Expiration # Legal Desc Burn Site Address City Last Name CompanyName Phone �++*rx+.n,xsss ;r:.a, rro :rxr zu..:exa rax;s+>:vs.?sz.7:r�::-cam.:sir= sro;xs x�R:smcaam^f u-: z•-nr.^^r. x_^:'.c-arc-.... .;=rim 3/7/2010 3025 Mile Post 166.8 7,.^air.,"7. Forks Smith :s:::-amm^"—; (360) 374-6090 S.sY`:!cCs^••2Y.,Y ^C..>, bs.`•C."CHf"i.:'::l:«^!M)>^%':SrKTM•?':•sY!'.xMY:^'.CC;':7^.'•XhS1�'"aOa:.Y.�1•p•^Sb'^^.• GHFD #14, 3/18/2010 3030 Sec11 T16R11 W M••.YCS(9"e(•'%n`•'i"'3Y.".^.^.'X':ksMC2Y^A^`.1R`•tP. State Route 105 (XXX) Y...,'^82�Y: Y: G:o-`C'.!b2:C.A1 Westport .^^M'�CORRC�i^«GS:S�'^v,^:C.")Y:a`t^fYs Maben lar^&:.^„"."X:Y.MiM4Y.c.:`.�C^Y2"':Y.P.k::.^:t'a;.^.NMM't:::cM Maben Trucking (360) 267-7410 Markham/Ocosta/Bay Aust ��.. WAD OT .."S'Yd':Yr`.'n^..K'^n:AR)SY (360) 942-2092 ,:��-::•�.�•,>.-��•,..a�,a�-�����..,�•-�:,�:<�.-�.�-a=-a-M�,a�xres��a:�,:•-�-:��:����:��--�.. South Bend Fire 3123/2010 3017 Sec19 T14R09W Excavting zrarr.ra.:-rr:r. smr �xsar.::,r>r i.::arr - ❑-as-uv.;v,:«-ae:-•.xcv man-cR�a..:,^a+c:~+m�mnr..:zrsaa•rs<.*r,:ua~�xmvasceW�rzr-xza�-.c+:e-;r.,:x;aYxtt>-.mss FGHFD #17, 3/25/2010 3035 end of Oiele Point Rd aMS-.�-�•�x. �srwsu+xsYn:cn:-�sr•a:ry 5403 US Highway 101 x:-r�r+n.-:cra�sa--: Humptuiips Stajcar �..... (360) 580-4447 Humptulips/Axford :`n: i'Sin.n:'ii�Y3.tai:F'^..:""'•"'Y!MGia':i:i^�Si.:t"Y;flt@9lSR•5`: ^Ri,:sSRS"i.:'::IS:.`Xf"t21'.'+:.";^^^.::Ctd:^Sf"K°+:'RESb`:.Yw.'k.��Rfl`: SZ9Iai.Gif+LYdGGC9:2'!"...5' CT..•�l:TI'4:f'FY.. M*:: `^::7x•„MRIS+'C''; i5 E':'u'^:.C'T�.:r rS:::.Y::^:�.A JFD #4, Brinnon 3/712010 3026 Sec18 T26R01 W Parcel #601181004 (vacant Brinnon t..:"V_2.':4"X.3'�;5:�53.>..etiLC,i�t�3JS^iiL"su"'i'4t7A:..T^'"""' .._. ^TS?'..'^7:'4i+�'Y.:..�:w:,+,'^i�?".2Sa'S'^`FSs�',.GS"+�.:L'�'ifs^.'?�"_.SSS-'�:SE^.:5��"«u.•.i:1'y9.'"9.JST:PP'J".l�^'d land) GHFD #2, Montesano/C.P. 3/24/2010 3032 :J('7T.':«.�'�SRCi'S:x"">"ti�^C^M1'"^.21 526 Montesano Elms Rd Montesano Vessey Vessey & Sons Inc - (360) 2494811 Brdy GHFD #3, Westport 4/1/2010 3041 Sec24 T16R12w 2403 S Forrest St Westport Maben Maben Trucking & (360) 267-7410 Excavating 4CY8J"'�.^.lur P!�°'3i"X'S1C•-<q^«.�uv�,�,".'10':£::FQ'tSiC^TWRFIG:: GHFD#3 Wesport 3/18/2010 3029 �IF2'�::.:,"5'�.°4�.::.:P�`.�..'^ill�iFC:^G4.:.."..••t51L _�X'Jtf,SC�':, .�"R'I:SR:kO'kCT':�Y56�.�4'CCC:�^tLiCTdAR.'^.'f?1'S�.fJ'^'#9.:it",{K.tw.._./^..:.�^=Z Sec24 T16R12W 2931 S. Forrest Street Westport Maben Maben Trucking (360) 267-7410 JFD #1, Chimacum 3/10/2010 3027 524 Old Anerson Lake Aoid Chimacum Lynes (360) 732-4779 3/26/2010 3036 Sec20 T30R01 E 281 Mumby Road Nordland Shold Shold Excavating (360) 385-0480 e^rtxx..,�rm:z:c�:�a.:»c-esxc^x.mimic=^•near,r.:_rrcr.-c..n.¢aa>ec 4/1!2010 3043 Sec31 T16RI II 1007 Chester Ave :�:o:nc:e.�w�-.•�cesaxsnaaur�rrmx��r.•ram�row:Inca-..e-cr^r.-^rsmc�.:,-�:-..-^�-mwnrrrre Maben Maben Trucking & (360) 267-7410 JFD #2, Quilcene 3/5/2010 3024 Sec 12 T28R02W 733 Crocker Lake Road Quilcene Nisbit Nisbit Timber (360) 732-7700 `J.YYY,.`^S.Y`^'SC:3.`... `C,S SR 6 MP 20 DOT Stockpile :.`Sri'C1Ti!M1'^'..'�'4S�.C1Yi'"r`iTSGf^'.rC3.•_: Raymond Aust ��.. WAD OT .."S'Yd':Yr`.'n^..K'^n:AR)SY (360) 942-2092 ,:��-::•�.�•,>.-��•,..a�,a�-�����..,�•-�:,�:<�.-�.�-a=-a-M�,a�xres��a:�,:•-�-:��:����:��--�.. South Bend Fire 3123/2010 3017 Sec19 T14R09W JFD #3, Port Ludlow 3/2612010 3037 Sec33 T29R01E end of Oiele Point Rd Port Luclow Shold Shold Excavating (360) 385-0480 Sv.^"_'.`i'.S"':^^ASY'Rx^5^•R'GF:G X.:..c^'1M*i'K�KY.., :`n: i'Sin.n:'ii�Y3.tai:F'^..:""'•"'Y!MGia':i:i^�Si.:t"Y;flt@9lSR•5`: ^Ri,:sSRS"i.:'::IS:.`Xf"t21'.'+:.";^^^.::Ctd:^Sf"K°+:'RESb`:.Yw.'k.��Rfl`: SZ9Iai.Gif+LYdGGC9:2'!"...5' CT..•�l:TI'4:f'FY.. M*:: `^::7x•„MRIS+'C''; i5 E':'u'^:.C'T�.:r rS:::.Y::^:�.A JFD #4, Brinnon 3/712010 3026 Sec18 T26R01 W Parcel #601181004 (vacant Brinnon Reeves Reeves Excavating (360) 765-3633 land) :J('7T.':«.�'�SRCi'S:x"">"ti�^C^M1'"^.21 :C:1R'3:.'a..:S3"':'"1; :T:+'^^, sCS s^a£T':T'i3NL'.ittGfMi:T:'tWKR.,6'r�X'4'+C'CXn".�.'rOSSnST_✓PRSkCi49�:'SL,X'tiITCCR1i�>Y15Y:.Z'.:C':Si[.t]hTJ'Y!+'1'.'GY,^:':'Lw_".^.L^S �'TiX».,^.."'XW'/.A°:^]Y9K JFD #5, Discovery Bay 3/18/2010 3031 Sec02 T29R29W 582 Northhawk Ridge :^..^aC..',1[fik'+�X.^fXL:. ::.`Y'C. Port Townse Stewart i.�'C^v:".:T..'. (360) 385-2220 3/24/2010 3033 Sec13 T29RO2W 5571 Old Gardiner Road, Port Townse Reeves Reeves Excavating (360) 765-3363 North of PFD #5, Grayland 4/1!2010 3043 Sec31 T16RI II 1007 Chester Ave Grayland Maben Maben Trucking & (360) 267-7410 Excavating -r^.R:• ^L Grt".TFJ^..'^•�.'.�':^".«CS^N.«:.'i•S.:l:S SCC"•�..IXfAXRLp'.}GL Raymond Fire Department `�Y.'CKIlf_t: 3/2712010 3039 `J.YYY,.`^S.Y`^'SC:3.`... `C,S SR 6 MP 20 DOT Stockpile :.`Sri'C1Ti!M1'^'..'�'4S�.C1Yi'"r`iTSGf^'.rC3.•_: Raymond Aust ��.. WAD OT .."S'Yd':Yr`.'n^..K'^n:AR)SY (360) 942-2092 ,:��-::•�.�•,>.-��•,..a�,a�-�����..,�•-�:,�:<�.-�.�-a=-a-M�,a�xres��a:�,:•-�-:��:����:��--�.. South Bend Fire 3123/2010 3017 Sec19 T14R09W 55 Giles Lane South Bend ��:-v�-��-�:�:>-��>x����,�;..�»-«��:x-� Rowe (360) 875-6518 Department rte-.--cxur.�rrxxs:ar.. r;^rvmmrnc+ac.xRm*..:R:ca«era:c�.v�ssrzm*.amaus-^r..;.:-ssaa TFD #12, Tenino em^aracxr-.ssxrc-,� 3/18/2010 3028 »x rs:..rrzre-.4kr:^ur,.ra��araawxr--.axsnvavaR�c�*rroxsr,=.r-rsrruxvavmnxrax^.::caaeur.�rysa4crrn�araaxmaRn;. 13541 Hwy 99 Se Tenino Monroe rm,�--x:r��s.:xy-..�:�� (360) 264-4821 4/1/2010 3044 Sec20 T16R02w 15912 Gibson Rd SW Tenino Brommer (360) 480-2420 TFD #2, Yelm 411/2010 3040 Sec28 T17R02E 17525 Hwy 507 SE Yelm Bredeson (360) 458-5144 Thursday, March 04, 2010 1 M-16 � Go FireDistrict Expiration # Legal Desc Burn Site Address City Last Name CompanyName Phone TFD #8, South Bay 3/25/2010 3034 6837 47th Loop NE Olympia Pashier Clint Pashier (360) 239-2164 Tiursday, Mairli 04, 2010 M-17 M-18 Inspections Completed_ Printed 3/4/2010 11:21:41 AM Between 2/4/2010 and 3/4/2010 Insp. Date Inspection Type File # Source Name Location AD 02/0412010 Source Test 853 SAFEWAY - MARTIN WAY E # 1173 LACEY 02/05/2010 Source Test 219 LOTT ALLIANCE OLYMPIA 02/11/2010 Unannounced 997 PRO CLEANERS LACEY 02/16/2010 Source Test 169 SAFEWAY - PORT ANGELES # 1492 PORT ANGELES 02/25/2010 Unannounced 706 J & J EXTREME AUTOBODY INC MONTESANO 02/25/2010 Unannounced 1106 AIRPORT SHELL TUMWATER 02/25/2010 Unannounced 947 TONYS SHORT STOP MONTESANO 02/25/2010 Unannounced 777 MR OAK ANTIQUES OLYMPIA 02/25/2010 Unannounced 722 FOUR STAR ACCESSORY OVERHAUL TUMWATER 03/02/2010 Unannounced 1112 ALDERBROOK COUNTRY STORE Union 03/02/2010 Unannounced 930 FOOD MART 3690 - SHELTON SHELTON 03/02/2010 Unannounced 810 KARLS AUTO BODY SHELTON sp 0310212010 Unannounced 104 K P CLEANERS SHELTON 03/04/2010 Unannounced 102 TWICE CLEANERS OLYMPIA FLM 02/18!2010 Business Assistance 368 PENPLY PORT ANGELES GDL 02/12/2010 Contact - Non-Registered 0 IP CALLISON LACEY MS 02/10/2010 Unannounced 284 SUNSHINE DELI #2 HOQUTAM 02/12/2010 Unannounced 827 WARM COMPANY ELMA 02/17/2010 Unannounced 371 SEAVIEW ONE STOP SEAVIEW 02/17/2010 Unannounced 844 PIONEER FUEL INC LONG BEACH 02/18/2010 Unannounced 693 WSDOT - TEF RAYMOND RAYMOND 02/24/2010 Driveby 1200 ATLAS SHELTON SHELTON 03/03/2010 Driveby 750 SNAPCOINC HOQUTAM MVG 02/18/2010 Business Assistance 368 PENPLY PORT ANGELES C 02/04/2010 Driveby 832 TEXACO CARDLOCK Sappho Page 1 of 2 M-18 • Insp. Date- Inspection Type File # Source Name _ Lacation 02/04/2010 Unannounced 1247 INTERFOR PACIFIC INC - BEAVER DNI BEAVER 02/04/2010 Drrveby 619 INTERFOR PACIFIC INC - FORKS DIVLSI FORKS 02/05/2010 Unannounced 147 LAKESIDE INDUSTRIES - CAPE GEORG PORT TOWNSEND 02/05/2010 Dnveby 154 PORT TOWNSEND PAPER COMPANY PORT TOWNSEND 02/18/2010 Unannounced 260 ANSTETT AUTO BODY PORT ANGELES 02/18/2010 Unannounced 657 LOPEZ GOOD IMPRESSIONS CLEANER SEQUIM 02/18/2010 Business Assistance 368 PENPLY PORT ANGELES 02/22/2010 Unannounced 180 FRANKFURTH AUTO BODY SEQUIM 02/22/2010 Driveby 657 LOPEZ GOOD IMPRESSIONS CLEANER SEQUEA RTM 02/12/2010 Unannounced 0 ALBANY INTERNATIONAL TUMWATER 02/18/2010 Business Assistance 368 PENPLY PORT ANGELES SS 02/05/2010 Announced 767 SILVER SPRINGS ORGANICS LLC RAINIER 02/052010 Source Test 219 LOTT ALLIANCE OLYMPIA • • Page 2 of 2 M-19 NSR and AOP' Summary Report � ,. 0 Report for all NSR and AOP revision applications currently pending and applications finalized between 2/4/2010 to 3/4/2010 Business Name Insp Eng NOC# Location Project Description Date Final Xcld 4TH AVE FOOD MART 372 Nreg GG 09NOC695 OLYMPIA Perform site remediation ❑ backup generators on a lot contaminated with gasoline. 7456 CORPORATION AD GG 09NOC704 ROCHESTER install spray booth ❑ AQUATIC CO JAW MVG 10AOP726 YELM renew air operating permit ❑ ARMOR COATINGS BELCO SHELTON MILL BELFAIR CLEANERS CITY OF LONG BEACH CITY OF PORT ANGELES WATER UTILITY CITY OF RAYMOND WATER TREATMENT PLANT CITY OF SEQUIM, DEPT. OF PUBLIC WORKS - WWTP RC JTK 09NOC703 AD GDL 09NOC683 MS GDL 08NOC650 MS GG 09NOC715 RC GG 10NOC723 MS GG 10NOC725 SEQUIM SHELTON BELFAIR install dry cleaning SOUTH BEND machine LONG BEACH install a diesel -fired YELM backup generator PORT install standby generators ANGELES (installed 2005) RAYMOND install and operate backup generators Nreg GDL 09NOC660 SEQUIM CITY OF SHELTON - WWTP AD COAST SEAFOODS MS COMPANY - SOUTH BEND CONNALLY FINISHES SS DAY AND NIGHT GROCERY AD 2 GDL 09NOC694 GG 09NOC711 GG 09NOC709 JTK 1ONOC736 install a 500kW emergency generator and increase WRF capacity from.80 mgd to 1.67 mgd SHELTON SOUTH BEND install an emergency diesel generator . YELM install cyclone/bahouse and intake air filters OLYMPIA remove stage II DEPARTMENT OF RTM GG 09NOC712 OLYMPIA INFORMATIONAL SERVICES ELWHA SURFACE WATER RC INTAKE - TEMP DIVISION PUMPS ELWHA WATER RC TREATMENT PLANT Thursday, March 04, 2010 GDL 10NOC730 PORT ANGELES GDL 10NOC731 PORT ANGELES install emergency generators install emergency backup (standby) generators install emergency backup (standby) generators Page 1 010 M -20 Business Name ,. : :Insp- Eng - NOC# - ­-. Location v - Project, Description �; • Date-Final Xcid_ h FORKS HIGH SCHOOL - RC MVG 10NOC734 FORKS INSTALL 2.85 Mmbtu/HR ❑ QUILLAYUTE VALLEY CLEANERS Add De -ink plant drum ❑ pulper rejects to list of Biomass Boiler, a IMPERIUM GRAYS SCHOOL DISTRICT GG 10MOD737 HOQUTAM HARBOR LLC cyclone collector and a . INNOVATIVE AUTO BODY MS GG baghouse. BELFAIR GR SILICATE NANO- MS GDL 09NOC721 HOQUTAM expand an existing FIBERS AND CARBONATES INTERNATIONAL PAPER MS prototype silicate 09NOC718 LLC LOTT ALLIANCE AD GDL 10MOD735 nanofiber and super SATELLITE PLANT - LACEY NIPPON PAPER precipitated calcium JTK 08NOC645 PORT INDUSTRIES USA CO LTD carbonate plant at Gray's ANGELES Harbor Paper. GRAND MOUND WWTP MS GG 10NOC738 GRAND install backup generator El MOUND GRAYS HARBOR ENERGY RTM MVG 09AOP672 ELMA LLC GRAYS HARBOR PAPER LP RC GDL 08NOC607 HOQUTAM GULL HARBOR AD GG 09NOC676 OLYMPIA MERCANTILE 02NOC236 1 composit press and a install Bobst Diecutter 1:1 HOWARDS PRESTIGE SS GDL 08NOC647 OLYMPIA CLEANERS Add De -ink plant drum ❑ pulper rejects to list of install emergency backup IMPERIUM GRAYS MS GG 10MOD737 HOQUTAM HARBOR LLC . INNOVATIVE AUTO BODY MS GG 09NOC700 BELFAIR INTERFOR PACIFIC INC - RC GG 09MOD677 FORKS FORKS DIVISION INTERNATIONAL PAPER MS GDL 09NOC718 LACEY LOTT ALLIANCE AD GDL 10MOD735 LACEY SATELLITE PLANT - LACEY NIPPON PAPER RC JTK 08NOC645 PORT INDUSTRIES USA CO LTD ANGELES OLYMPIC PANEL PRODUCTS LLC PANELTECH PRODUCTS INC PENPLY PORT ANGELES WATER TREATMENT PLANT 0 Thursday, March 04, 2010 RC JTK 09AOP688 SHELTON 0 install and operate a fuel dryer perform soil and E] groundwater remediation at gas station. install dry cleaning El machine modify 08MOD597 install and operate an 1:1 automotive spray booth. modify Condition 6(I) of 1:1 02NOC236 1 composit press and a install Bobst Diecutter 1:1 and Printer modify Condition 1, 4 & 7 ❑ of 04NOC370 ANGELES Add De -ink plant drum ❑ pulper rejects to list of install emergency backup items to be burned at the ANGELES NO.8 power boiler renew AOP JAW GG 08NOC648 HOQUTAM install 2 treater lines, 1 El reactive thermal oxidizer, 1 composit press and a 3mil btu hot oil boiler RC MVG 08AOP640 PORT renew AOP permit ANGELES RC GDL 10NOC733 PORT install emergency backup ANGELES (standby) generators Page 2 of 3 M-21 Business Name— Insp Eng-i3.NOC# 09REV678 Location Project Description•-• Date Final-Xcldi;,,: ; RAINSHADOW ROASTING 'RC: GG 09NOC722 SEQUIM install coffee roaster ^ L COMPANY 09REV702 RYANS AUTO DETAILING & SS JTK 08NOC602 SPRAY ON VORTEX RANNEY WELL CITY OF RC GDL 10NOC732 PORT install emergency backup ❑ PORT ANGELES MS JTK 06NOC479 ANGELES (standby) generators RUDDELL LEASE SALES RC GG 09NOC655 PORT install spray in bedliner ❑ INC ANGELES booth SANDQUIST CABINETS RC GDL 08NOC610 BRINNON install a spray booth ❑ SHEARER BROS CHIPPER SS GG 08NOC603 SHELTON install and operate chip ❑ LLC mill and log yard SI CUSTOMS SS JTK 08NOC631 OLYMPIA After the fact approval of ❑ an automotive spraycoatmg facility SIERRA PACIFIC RTM GG 09REV699 ABERDEEN modify monitoring ❑ INDUSTRIES - parameters for COGENERATION particulate control equipment. SIERRA PACIFIC RTM GG 08AOP625 ABERDEEN application ❑ INDUSTRIES - LUMBER MILL SIMPSON DOOR CO MS JTK 09AOP717 MCCLEARY SIMPSON LUMBER CO LLC RTM MVG 09REV678 SHELTON SIMPSON LUMBER CO LLC RTM MVG 09AOP690 SHELTON ST PETERS HOSPITAL SS GG 09NOC710 OLYMPIA STAFFORD CREEK MS GDL 10NOC727 CORRECTIONS CENTER WESTPORT SHIPYARD INC RTM GDL 09NO1682 WESTPORT SHIPYARD INC RTM GDL 09REV702 RYANS AUTO DETAILING & SS JTK 08NOC602 SPRAY ON VORTEX BEDLINER MASON COUNTY FOREST MS JTK 06NOC479 PRODUCTS LLC WINDFALL LUMBER RTM GG 10N01728 Thursday, March 04, 2010 ABERDEEN WESTPORT WESTPORT LACEY SHELTON TUMWATER AOP Renewal- Wood Door Manufacturer. renew AOP install an emergency generator install in -vessel composting unit After the fact approval of a truckbed lining operation Construct a lumber mill (after the fact approval) install dust collection t 1 ML 11 El 02/19/2010 ❑ 02/25/2010 ❑ 03/01/2010 ❑ Page 3 ole M -22 • OLYMPIC REGION CLEAN AIR AGENCY 2940-B Limited Lane NW, Olympia WA 98502-6503 Consent Agenda to Board of Directors Meeting WARRANTS ISSUED & SUBMITTED FOR THE PERIOD February 5, 2010 through March 4, 2010 Fund. Warrant #'s: Scheduled Payment Date: Issue Amount 6471 63002649 - 63002660 February 10 $11,573.88 ORCAA started 63002661 - 63002678 February 19 $8,397.50 issuing their own warrants 63002679 February 19 $500.00 October 2007 Auto - Mo. Wire Transfer T.C. Accounting Charge $201.00 63002680 - 63002682 February 26, $4,626.76 299857 - 299874 Payroll $92,300.50 5155, 5179, 5183 Benefits $28,619.24 63002683 - 63002685 March 3 $534.00 JOURNAL XLS Total Expenditures This Period: $146,752.88 Included with Consent Agenda for Monthly Board of Directors Meeting. M -23/2-12010 Olympic Region Clean Air Agency Check Register For the Period From Feb 5, 2010 to Mar 3, 2010 Filter Criteria includes. Report order is by Date s .Amount. Check# Date Paycer w,.,::.,,F;,,, ,;,,,,,,,,•'..,.rte 63002649 2/10/10 AT & T Mobility 101 18 63002650 2/10/10 Department of Information Services 1,645 88 63002651 2/10/10 Matrix Telecom, Inc 8028 63002652 2/10/10 Jefferson County Sheriffs Office 24.25 63002653 2/10/10 Mountain Mist Water 52.00 63002654 2/10/10 Office Depot 343.43 63002655 2/10/10 Pacific Disposal 2900 63002656 2/10/10 Puget Sound Energy 42545 63002657 2/10/10 Washington State Auditors Office 6,68100 63002658 2/10/10 Stockholm Environmental Institute US 1,045.00 63002659 2/10/10 Sunset Air Incorporated 67758 63002660 2/10/10 Verizon Wireless, Bellevue 46883 63002661 2/19/10 Bean Gentry Wheeler & Petemell, PLLC I,637.50 63002662 2/19/10 Capital Business Machines 15324 63002663 2/19/10 City of Olympia 65071 63002664 2/19/10 Comcast Cable Com, Inc 47977 63002665 2/19/10 Dan DiGuilio 15000 63002666 2/19/10 Howard Doherty 150.00 63002667 2/19/10 Department of Printing 1,89670 63002668 2/19/10 Lynda Ring Erickson 4100 63002669 2/19/10 Firestone Store 122.37 63002670 2/19/10 Jefferson County Sheriff Office 2880 63002671 2/19/10 Phil Johnson 12500 63002672 2/19/10 National Pen Company 650.00 63002673 2/19/10 Dan Rydholm 2,000.00 63002674 2/19/10 Sound Billing 91.75 63002675 2/19/10 Sunrise Pest Management, Inc. 64.29 63002676 2/19/10 Tags Awards & Specialties 10579 63002677 2/19/10 Thurston County Treasurer's Office 8.58 63002678 2/19/10 Terry Willis 4200 • 63002679 2/19/10 The DeRousie Co 500.00 63002680 2/26/10 Bank of America 2,396.67 63002681 2/26/10 PUD #1 of Clallam County 108.09 63002682 2/26/10 Dan Rydholm 2,12200 299857-299874 2/28/10 Payroll & Benefits 120,919.74 Auto -Transfer 2/28/10 T.C. Accounting Fee 20100 63002683 3/3/10 Capacity Provisioning Inc 35 00 63002684 3/3/10 CPI, Ventures LLC 299.00 63002685 3/3/10 Willapa Community Dev Assn. 20000 Total 146,752.88 • M -24 3/2/2010 at 1:41 PM Page 1 Utility "Tax Revenue Community & Economic Development Revenue • Don't Forget the seasonal effect on Building Permits Lodging Tax Revenue Overall; - uTe ` have" 'collected -18% of budgeted utility -;taxes through Febru- ary, which is exactly on target with historical collections at this point in the year. Utility taxes are not typically an indicator of economic strength; how- ever, this revenue source is budgeted at $3.5 million in 2010, or approximately 20% of all General Fund revenue. Therefore, it is important to monitor to ensure we are on track with revenue collections in 2010. Stormarater fees are at zero since they are collected in Spring and Fall. Community Development Revenue 10 vs. 09 Revenue Source 2010 2009 % variance Building Permits $ 9,991 $ 17,120 -41.6% Plumbing Permits 846 1,676 -49.5% Mechanical Permits 1,868 2,184 -14.5% Sign Permits 379 94 303.2% Plan Checking Fees 13,637 8,009 70.3% Planning Permits 500 1,050 -52.4% Zoning Fees 775 875 -11.4% Total Revenue $ 27,995 $ 31,008 -9.7% Lodging Tax reve- nue collected through February 2010 is down 15% from the same period in 2009." We have collected 6% of budget. ZE 06-1 a ..- ....A, R.. ,,r l Lodging Tax reve- nue collected through February 2010 is down 15% from the same period in 2009." We have collected 6% of budget. ZE