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Home My WebLink AboutAgenda Packet 03/19/2013PORTANGELBS WASHINGTON, USA AGENDA CITY COUNCIL MEETING 321 East 5th Street MARCH 19, 2013 REGULAR MEETING - 6:00 p.m. The Mayor may determine the order of business for a particular City Council meeting The agenda should be arranged to best serve the needs and/or convenience of the Council and the public Alayor to determine time of break The items of business for regular Council meetings may include the following A. CALL TO ORDER — REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS None C. PUBLIC COMMENT - D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS - E. CONSENT AGENDA / Approve 1. City Council Minutes for: February 12, and March 5, 2013 E -1 2. Expenditure Approval List: 02/23/13 to 03/08/13 for $5,133,583 69 E -6 3. Concrete Cylinder Pipe Replacement, Project WT02 -2009 / Final Acceptance E -34 4. Lodging Tax Advisory Committee Appointments E -35 5. Equipment Purchase: Police Vehicles E -37 6. CPI Telecommunications Right -of -Way Lease Agreement Renewal No 2 E -38 7. Lapsed Agreements E -48 8 Simple Steps Promotion Agreement E -51 F. QUASI- JUDICIAL MATTERS – NOT REQUIRING PUBLIC HEARINGS (6:30 P.M. or soon thereafter) 1. Pendley Estates Subdivision / Final Approval F -1 G. PUBLIC HEARINGS — OTHER (6:30 P.M. or soon thereafter) 1. Street Vacation Petition STV13 -01 Lindley, et.al / Open Public Hearing, Continue toApril2, 2013 G -1 H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1 Facade Improvement Program — Ordinance Amendment / Conduct 1" Reading, Continue to April 2, 2013 1-1-1 I. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1 Solid Waste Comprehensive Plan Amendment / Pass Resolution 1 -1 March 19, 2013 Mayor to determine time of break / Hearing devices available for those needing assistance. Port Angeles City Council Meeting Page - 1 J. OTHER CONSIDERATIONS 1. Landfill Bluff Cell Stabilization — Phase 1, Project SW02- 2012 / Approve ...J -1 2. AFSCME Labor Contract 2013 -2014 / Approve J -4 3. Waterfront Transportation Project / West End Park 60% Design ..... ... J -38 4. Waterfront Transportation Project / West End Park 100% Design / Approve J -44 K. FINANCE 1. Allocation of Federal Surface Transportation Program (STP) Funds / Direct Staff K -1 L. COUNCIL REPORTS - M. INFORMATION City Manager Reports: 1. PA Forward Committee Minutes M -1 2. Building Permit Report M -4 3. Parks, Recreation & Beautification Commission Minutes M -5 N. EXECUTIVE SESSION - O. ADJOURNMENT - PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process March 19, 2013 Mayor to determine time of break / Hearing devices available for those needing assistance. Port Angeles City Council Meeting Page - 2 PUBLIC INTEREST SIGN -UP SHEET PORTANGELES W A S H I N G T O N , U S A CITY COUNCIL REGULAR MEETING DATE OF MEETING: March 19, 2013 LOCATION: City Council Chambers You are encouraged to sign below if: 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and /or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. Print Name Clearly Address Agenda Topic Plan to Speak s Qe l t c v eKfe 3 G 7'`14 cT x"44► P ; ckle 6cut( in c∎ 6ileS r & N p (4-e t ore,pli 11 <i r44 G,i/,d ,l1 Cig> N Y/N Y/N Y/N Y/N Y/N G: \Group \Clerk\Forms \Council Attendance Roster.doc cPiclj(e Primavera 2013 A Pickfe6aOECe(e6ration of Spring. .. Atk CAPTAIN JOSEPH HOUSE FOUNDATION Funds raised benefit our local Captain Joseph House providing respite for families of our fallen servicemen /women Play ANYTIME or ALL THE TIME! Leave and come back - unlimited All ages! All skill levels! Lessons available Teams or individual Choice of times Equipment provided/Tennis shoes required Adults: $10 Children Ages 5 -17: $5 if no adult Under 12 FREE when accompanied by adult 9 am Sat. April 20 - 9 am Sun. April 21 Vern Burton Community Center 308 E. 4th Street Embroidered Marathon Patch & 2013 Pin available for $6 Register @ Port Angeles Senior Center 328 E 7th Street 457 -7004 Sponsored 6y City of Tort AngeCes Senior Center and P.A. PickCers CITY OF 'ORT a NG:ELES t WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: MARCH 19, 2013 To: City Council FROM: TERRY GALLAGHER, CHIEF OF POLICE SUBJECT: DECLARATION OF EMERGENCY FOR PENCOM AUXILIARY GENERATOR FAILURE Summary: PenCom serves 17 police and fire agencies as the sole emergency 9 -1 -1 center in Clallam County. PenCom has only one secondary power source, a Generac generator that has been found to be inoperable. If the City supplied electrical power to the communications center fails for any reason, 9 -1 -1 and emergency service dispatch will be lost to the entire county. This poses a substantial risk to the health and welfare of our citizens. Recommendation: Pass the attached resolution affirming and ratifying the Declaration of Emergency issued by the City Manager in respect to the generator that serves as a secondary power source for PenCom PenCom is the only 9 -1 -1 emergency dispatch center serving the citizens of Clallam County. The center answers all 9 -1 -1 calls placed within the county and dispatches police and fire services as appropriate. PenCom electrical power is provided by the City of Port Angeles. In the event of a power failure, electrical power is supplied to the center by an on -site auxiliary generator. The generator is the only secondary power source to the 9 -1 -1 center and is a critical component of the redundancy necessary to any emergency service dispatch center. The current generator is inoperable. During routine maintenance it was discovered that the diesel engine needs extensive repair and that even when running the power flow from the generator is fluctuating. This is sometimes referred to as dirty power and such power is not compatible with the operation of the very expensive computer systems used by PenCom. The generator is approximately 20 -years old. It is very likely that repair of the generator is not financially feasible and replacement will be required. PenCom has a reserve account maintained by the City and a capital account maintained by the County. Repair or replacement of the generator will not impact the 2013 City budget. To expedite the process of procuring a replacement generator for PenCom, it is recommended that Council pass the attached resolution affirming and ratifying the Declaration of Emergency issued by the City Manager on March 15, 2013. DECLARATION OF EMERGENCY I, Dan McKeen, the City Manager of the City of Port Angeles find that the following facts exist: 1. Peninsula Communications (Pen Com) is the only 9-1-1 emergency dispatch center in Clal lam County, dispatching for 17 separate police and fire agencies. PenCom answers over 35,000 9 -1 -1 calls every year; and 2. Electrical power to PenCom is provided by the City of Port Angeles. In the event of a power failure PenCom receives secondary power from a single on -site electrical generator. If the generator fails to function during a time when the normal City of Port Angeles provided electrical power has failed then the 9 -1 -1 center would not be able to operate.; and 3. During routine maintenance on March 15, 2013, the auxiliary generator serving PenCom was found to be inoperable. The engine has severe mechanical problems and the electrical power produced by the unit when it does operate is unstable. The power fluctuates in a manner sometimes referred to as dirty power. The very expensive computer and radio equipment utilized by PenCom cannot operate off such power; and 4. The failure of the PenCom generator constitutes an emergency that places the health and welfare of the citizens of Clallam County in jeopardy. Repair or replacement of the generator must occur immediately. 5. There is an emergency present which may necessitate activation of the City of Port Angeles Comprehensive Emergency Management Plan, including utilization of emergency powers granted pursuant to RCW 35.33.081 and RCW 38.52.070(2). Now, therefore, by the authority granted to me under State law and by the City Council, 1 hereby declare that an emergency exists in Port Angeles due to an inoperable condition of the auxiliary generator serving PenCom and that the City is authorized to do the following: 1. Enter into contracts and incur obligations necessary to combat such emergency situation to protect the health and safety of persons and the preservation of property; and 2. Each City department is authorized to exercise the powers vested under this resolution in light of the emergency situation without regard to time- consuming procedures and formalities prescribed by law (excepting mandatory constitutional requirements). DATED this 1 d `i�day of March, 2013. G SLEGAL\DECLARATIONS \DECLARATION OF EMMERGENCY•Pcncom 01 18.13 wpd Dan McKeen, City Manager RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, affirming and ratifying the Declaration of Emergency issued by the City Manager on March 18, 2013. WHEREAS, a Declaration of Emergency was issued by the City Manager on March 18, 2013 based on the following: 1. Peninsula Communications (PenCom) is the only 9 -1 -1 emergency dispatch center in Clallam County, dispatching for 17 separate police and fire agencies. PenCom answers over 35,000 9 -1 -1 calls every year; and 2. Electrical power to PenCom is provided by the City of Port Angeles. In the event of a power failure PenCom receives secondary power from a single on -site electrical generator. If the generator fails to function during a time when the normal City of Port Angeles provided electrical power has failed then the 9 -1 -1 center would not be able to operate.; and 3. During routine maintenance on March 15, 2013, the auxiliary generator serving PenCom was found to be inoperable. The engine has severe mechanical problems and the electrical power produced by the unit when it does operate is unstable. The power fluctuates in a manner sometimes referred to as dirty power. The very expensive computer and radio equipment utilized by PenCom cannot operate off such power; and 4. The failure of the PenCom generator constitutes an emergency that places the health and welfare of the citizens of Clallam County in jeopardy. Repair or replacement of the generator must occur immediately. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles: The Council finds and declares that the inoperable condition of the auxiliary generator serving PenCom constitutes an emergency in the City of Port Angeles and that the declaration issued by the City Manager on March 18, 2013, is hereby ratified. The City Council affirms and ratifies the Declaration of Emergency issued by the City Manager on the 18`" of March, 2013. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of March, 2013. MAYOR, Cherie Kidd ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney G 1LEGALVa ORDINANCES &RESOLUTIONSRESOLUTIONS 200104 - Declaration of Emergency- PencomAffrm 2 Ranfy,03 18 13.wpd Utility Advisory Committee / Special City Council Meeting Jack Pittis Conference Rooms Port Angeles, WA 98362 February 12, 2013 3:00 p.m. I. Call To Order Chairman Dan DiGuilio called the meeting to order at 3:00 p.m. IL Roll Call UAC Assigned Councilmembers Present: Other Councilmembers Present: Other Councilmembers Absent: Utility Advisory Committee Members Present: Utility Advisory Committee Members Absent: Staff Present: Others Present: III. Approval of Minutes Dan Di Guilio, Cherie Kidd, Sissi Bruch (3:03) Patrick Downie (3:16) Brad Collins, Brooke Nelson, Max Mania Dean Reed, Paul Elliot Murven Sears II, Michael Jacobs Dan McKeen, Glenn Cutler, Bill Bloor, Sondya Wray, Byron Olson, Kathryn Neal, Mike Puntenney Francisco & Judy de la Cruz Brice Boland Jim Waddell Roger Gates Shawn Canera Jeremy Shwartz, PDN Arnold Schouten (3:08) Darryl Wood (3:13) Chairman Dan Di Guilio asked if there were any corrections to the minutes of January 8, 2013. Cherie Kidd moved to approve the minutes. Dean Reed seconded the motion, which carried unanimously. IV. Late Items: None City Council Special Meeting February 12, 2013 V. Discussion Items: A. Landfill Bluff Stabilization Schedule (information only) City Engineer Mike Puntenney, P.E., and Engineering Manager Kathryn Neal, P.E., discussed via a PowerPoint presentation the Landfill Bluff Stabilization project. This was an overview of the schedule, phases, and participation for the project. The schedule, reviewed by Kathryn Neal, covered all the meetings dates for the design and construction elements in 2013 and 2014. There was a lengthy discussion. VI. Information Only Items: None. VII. Next Meeting Date: March 12, 2013 VIII. Adjournment: 4:00 p.m. Cherie Kidd, Mayor Teresa Pierce, Deputy City Clerk Page 2 of 2 E -2 2 CITY COUNCIL MEETING Port Angeles, Washington March 5, 2013 CALL TO ORDER- REGULAR MEETING Mayor Kidd called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Mania, and Nelson. Members Absent: Councilmember Downie. Staff Present: City Manager McKeen, Attorney Greenwood, Clerk Hurd, B. Olson, G. Cutler, N. West, T. Gallagher, K. Dubuc, C. Delikat, T. Pierce, M. Puntenney, M. Abed, K. Neal, D Bellamente, and J. Mahlum. It was moved by Mania and seconded by Collins to excuse Councilmember Downie. Motion carried 6 -0. PLEDGE OF ALLEGIANCE Port Angeles School District student, Devon Walla led the Pledge of Allegiance to the Flag CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS Mayor Kidd provided a brief overview of City government functions, and introduced City Councilmembers and staff. Mayor Kidd, along with Port Angeles School District Superintendent Jane Pryne, presented certificates of achievement to the following Martin Luther King, Jr. Essay Contest winners: Grade 8: 1' Place - Lauren Lunt, 2 "d Place - Nikaila Price, 3rd Place - Noah McGoff; Grade 6: 1st Place - Charlotte Hertel, 2 "d Place - Stuart Koehler, 3rd Place, Kyler Tourbin and Akira Connary; Grade 5: 1st Place - Korin Urtezuela, 2nd Place - Anna Gentry, 3rd Place - Arielle Barros; Grade 4: 1st Place - Jason Kibe Jr., 2 "d Place - Hannah Reetz , 3rd Place - Caleb Corey; Grade 3: 1st Place - Hannah Basden, 2 "d Place - Tyler Diltz, 3rd Place, Lily Lauzon; Grade 2: 1st Place - Zane Glassock, 2 "d Place - Broden Beckstrom, 3rd Place - Bryton Amsdill; Grade 1: 1st Place - Ezra Townsend, 2 "d Place - Owen Oakes, 3rd Place - Teddy Chaney; Kindergarten: 1st Place - Elena Gonzalez, 2 "d Place - Tayven Walker, 3rd Place, Kaycee Campbell. BREAK Mayor Kidd recessed the meeting for a short break. PUBLIC COMMENT The following individuals spoke in opposition to removing trees at Lincoln Park: William Hunt, 438 Lopez, Devon Graywolf, 438 Lopez, Jessica Dressel, 132 Spring Rd., Agnew. PORT ANGELES CITY COUNCIL MEETING — MARCH 5, 2013 LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember - None. CONSENT AGENDA Council discussed Consent Agenda items No. 5, 6, and 2. It was moved by Bruch and seconded by Nelson to approve the Consent Agenda to include: 1 City Council Minutes for. February 19, 2013 2 Expenditure Approval List 2/09/13 to 2/22/13 for $962,843 28 3 Street Banner Services Contract - ASMSigns 4 Parks, Recreation & Beautification Commission Appointments 5 Tree Trimming Contract, Project No WF- 142537 -03 / Final Acceptance 6 Land Use Agreement - PA BMX Assoc / Lincoln Park 7 State Energy / Utility Conservation Projects — Interlocal Agreement 8. Correction to Resolution to Set Public Hearing /Street Vacation Petition STV13 -01 9 Community Economic Revitalization Board (CERB) Grant Acceptance / Waterfront Project TR02 -2003 Motion carried 6 -0. OTHER CONSIDERATIONS 1. Landfill Bluff Stabilization Project Public Works and Utilities Director Cutler introduced City Engineer Puntenney, Engineering Manager Neal and Tom Bourque, Engineering Director with Herrara Environmental Consultants. Tom Bourque and City Engineer Puntenney conducted a PowerPoint presentation regarding the Landfill Bluff Stabilization Project and the proposed Adaptive Management Approach developed by Herrara. Council discussion followed. Mayor Kidd opened the meeting for public comment regarding the project. Nicole Harris, 1137 W. 16`h St., spoke on behalf of the Coastal Watershed Institute, providing input from their scientists regarding the project and emphasizing their support for the redirection in the project. Francisco de La Cruz, P.O. Box 2818, Blyn, stated he was encouraged by the progress seen in past couple months and asked numerous questions. Jim Waddell, 289 Ocean Cove Ln., spoke regarding issues with the project, his experience with similar projects, and reminded everyone initial estimates are always high. Gerald Wood, 334 Sutter Rd, encouraged Council and staff to take their time making the right decision and stated all of the garbage, and the seawall, should be removed. Council discussion followed. BREAK Mayor Kidd recessed the meeting for a short break. FINANCE 1. Lauridsen Boulevard Bridge — Project Revision and Funding Allocation Director Cutler conducted a PowerPoint presentation regarding the Lauridsen Boulevard Bridge project revision and funding allocation, describing reasons for construction cost increases and plan development cost decreases. He acknowledged Exeltech Consulting Inc. owner Santos Kuruvilla, the bridge designer, and project lead Civil Engineer Mahlum. Council discussion followed. Page 2 of 3 E -4 PORT ANGELES CITY COUNCIL MEETING — MARCH 5, 2013 It was moved by Nelson and seconded by Di Guilio to: Authorize staff to increase the Lauridsen Boulevard Bridge project value to a new total of $5,800,086 and allocate a total of $1,160, 017 for matching funds. The additional funds in the amount of $134,217 should be allocated from the 2013 Governmental Capital projects fiend Motion carried 6 -0. 2. Allocation of Federal Surface Transportation Program (STP) Funds Director Cutler conducted a brief PowerPoint presentation regarding the allocation of Federal Surface Transportation Program Funds. He explained the State's requirements and obligations regarding these funds and the proposed joint projects with the Port of Port Angeles to utilize both groups STP funds. Council discussion followed. It was moved by Bruch and seconded by Collins to: Continue the agenda item to March 19, 2013. Council discussion followed. Motion carried 5 -1, with Kidd voting in opposition. CITY COUNCIL REPORTS Deputy Mayor Collins reported on the Association of Washington Cities and the National League of Cities discussions regarding keeping tax exemptions intact for municipal bonds and encouraged Council and staff to pay close attention to this issue. Councilmember Bruch reported on her recent attendance with Deputy Mayor Collins at the Saturday Farmers Market Council table. No other reports were given. INFORMATION Manager McKeen spoke regarding the reports included in the packet and the upcoming Council Retreat regarding the long range financial plan scheduled for March 16, 2013, at 8:30 a.m., at the Port Angeles Fire Station. EXECUTIVE SESSION It was determined there was no need for an executive session. ADJOURNMENT Mayor Kidd adjourned the meeting at 9:43 p.m. Cherie Kidd, Mayor Janessa Hurd, City Clerk Page 3 of 3 E -5 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor BROWN, STEVEN J BILL'S PLUMBING & HEATING INC CLALLAM CNTY TREASURER CONNEY SAFETY PRODUCTS DEPARTMENT OF REVENUE -WIRES MASON, JAMES K Rosalyn Taylor WA STATE PATROL WASHINGTON STATE TREASURER OLYMPIC PRINTERS INC PEN PRINT INC PORT ANGELES CITY TREASURER Legislative CENTURYLINK -QWEST OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC PORT ANGELES BUSINESS ASSN City Manager Department CENTURYLINK -QWEST DRUG FREE BUSINESS SUMMIT LAW GROUP PLLC City Manager Department CENTURYLINK -QWEST Description BROWN, STEVEN J BROWN, STEVEN J SANIKAN RAYONIER SITE WFT RAYONIER SANIKAN FEBRUARY CVCA TO CLALLAM CO TREAS FIRST AID & SAFETY EQUIP. Excise Tax Return - January Excise Tax Return - January Excise Tax Return - January CLOTHING ALLOWANCE RFD DEPOSIT DOLL SHOW Live Scan - January JAN BUILDING SURCHARGE DIST CT REV TO ST TREAS BUSINESS CARDS / MAYOR KI BIND & COVER 2013 WORK PL Lunch /Dinner -Kidd Mayor & Council Legislative 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 3604570831558B 02 -14 A/C 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B GENERAL OFFICE SUPPLIES BLACK PRINTER CARTRIDGE / MEMBERSHIP DUES / DOWNIE DUES / MC KEEN City Manager Office 02 -14 NC 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 A/C 206T359336570B ANNUAL MEMBERSHIP PROFESSIONAL SERVICES Human Resources 02 -14 A/C 3604571535571B Account Number 001 -0000- 213.10 -90 001 - 0000 - 213.10 -90 001 - 0000 - 239.96 -00 001 - 0000 - 239.96 -00 001 - 0000 - 229.40 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.10 -00 001 - 0000 - 237.30 -00 001- 0000 - 237.00 -00 001 - 0000 - 239.10 -00 001 - 0000 - 229.50 -00 001 - 0000 - 229.10 -00 001 - 0000 - 229.30 -00 Division Total: Department Total: 001- 1160- 511.31 -01 001 - 1160- 511.31 -01 001 - 1160 - 511.31 -01 Division Total: Department Total: 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 001 -1210- 513.42 -10 001 -1210- 513.42 -10 001 -1210- 513.31 -01 001 - 1210- 513.31 -01 001 - 1210- 513.49 -01 001 - 1210- 513.49 -01 Division Total: 001 - 1220- 516.42 -10 001 - 1220 - 516.42 -10 001 - 1220- 516.42 -10 001 -1220- 516.42 -10 001 - 1220 - 516.42 -10 001 - 1220- 516.42 -10 001 -1220- 516.49 -01 001 - 1220- 516.41 -50 Division Total: 001 - 1230- 514.42 -10 Invoice Amount 27.61 -27.61 85.00 85.00 301.43 -17.09 1,471.35 125.90 408.72 -9.24 150.00 643.50 54.00 12,488.76 $15,787.33 $15,787.33 58.54 32.52 32.18 $123.24 $123.24 2.10 2.42 1.20 55.52 7.45 27.74 30.63 194.30 65.00 65.00 $451.36 0.42 0.49 0.24 11.10 1.49 5.55 100.00 147.50 $266.79 0.21 E -6 Page 1 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor CENTURYLINK -QWEST OLYMPIC REGION MUNICIPAL CLERK City Manager Department CENTURYLINK -QWEST OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER Finance Department CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES OLYMPIC STATIONERS INC WA STATE DEPARTMENT OF REVENUE Finance Department CENTURYLINK -QWEST DATABAR INCORPORATED EQUIFAX FEDERAL EXPRESS CORP PACIFIC OFFICE EQUIPMENT INC PORT ANGELES CITY TREASURER Description 02 -14 A/C 3604570968343B 02 -14 A/C 3604570831558B 02 -14 A/C 3604570411199B 02 -14 A/C 3604576684085B 02 -16 A/C 206T359336570B DUES / HURD & PIERCE City Clerk City Manager Department 02 -14 A/C 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 A/C 3604576684085B 02 -16 NC 206T359336570B OFFICE SUPPLIES, GENERAL Canned Air -Hagar Finance Administration 02 -14 NC 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B Excise Tax Return- January INDICES OFFICE SUPPLIES, GENERAL SUPPLIES Accounting 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B CYCLES 1 -5 2/8/13 CYCLES 6 -10 2/15/13 CYCLES 11 -15 2/22/13 CREDIT REPORTS Shipping Chgs Account Number 001- 1230- 514.42 -10 001 - 1230- 514.42 -10 001 - 1230- 514.42 -10 001 - 1230- 514.42 -10 001 - 1230- 514.42 -10 001 - 1230 - 514.49 -01 Division Total: Department Total: 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010 - 514.31 -01 001 -2010- 514.31 -01 Division Total: 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.49 -50 001 - 2023 - 514.31 -01 001 - 2023 - 514.31 -01 001 - 2023 - 514.49 -50 Division Total: 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.41 -50 001 - 2025 - 514.41 -50 001 - 2025 - 514.41 -50 001 - 2025 - 514.41 -50 001 - 2025 - 514.48 -10 OFFICE SUPPLIES, GENERAL 001 - 2025 - 514.31 -01 COMPUTER ACCESSORIES&SUPF 001-2025-514.31-01 Keys -Dryke 001 - 2025 - 514.31 -11 Invoice Amount 0.24 0.13 5.55 0.74 2.77 100.00 $109.64 $827.79 1.47 1.70 0.86 38.89 5.22 19.42 24.03 20.62 $112.21 1.92 2.19 1.07 49.97 6.71 24.97 188.18 72.71 60.04 33,201.00 $33,608.76 2.73 3.16 1.55 72.17 9.69 36.07 2,068.71 1,960.20 2,017.27 75.04 92.41 34.15 169.84 8.03 E -7 Page 2 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor SHARP ELECTRONICS CORP SWAIN'S GENERAL STORE INC VERIZON WIRELESS Finance Department CANON USA, INC OLYMPIC STATIONERS INC PITNEY BOWES CREDIT CORP UNITED PARCEL SERVICE Finance Department CENTURYLINK -QWEST QUILL CORPORATION Attorney CITY OF FORKS Attorney CENTURYLINK -QWEST CLALLAM PUBLIC DEFENDER WASHINGTON TRAFFIC SAFETY COMM MYERS, STAN QUILL CORPORATION Attorney CENTURYLINK -QWEST PORT ANGELES CITY TREASURER Description OFFICE MACHINES & ACCESS Boot Return 02 -13 a/c 271272753 -00001 Customer Service OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS OFFICE SUPPLIES, GENERAL 1 QTR POSTAGE MACH LEASE Shipping Chgs Shipping Chgs Reprographics Finance Department 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 3604570831558B 02 -14 A/C 3604570411199B 02 -14 NC 3604576684085B 02 -16 A/C 206T359336570B OFF SUPPLIES /CARTRIDGES Attorney Office FORKS JAIL FOR JANUARY Jail Contributions 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 A/C 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B Public Defender fees COWGILL DUI TRAINING Indigent Legal Fees OFF.SUPPLIES /CARTRIDGES Prosecution Attorney 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 A/C 3604576684085B 02 -16 A/C 206T359336570B Batteri es/Ta pe- Roberds Disinfectant Wipes -SR Account Number 001 - 2025 - 514.45 -31 001 - 2025 - 514.31 -11 001 - 2025 - 514.42 -10 Division Total: 001 - 2080 - 514.45 -31 001 - 2080 - 514.45 -31 001- 2080 - 514.31 -01 001 - 2080 - 514.45 -30 001 - 2080 - 514.42 -10 001 - 2080 - 514.42 -10 Division Total: Department Total: 001 -3010- 515.42 -10 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 001 -3010- 515.42 -10 001 - 3010- 515.42 -10 001 - 3010- 515.31 -01 Division Total: 001 - 3012- 598.51 -23 Division Total: 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.41 -50 001 - 3021 - 515.43 -10 001 - 3021 - 515.41 -50 001 - 3021 - 515.31 -01 Division Total: Department Total: 001 - 4010- 558.42 -10 001 - 4010- 558.42 -10 001 - 4010- 558.42 -10 001 - 4010- 558.42 -10 001 - 4010- 558.42 -10 001 - 4010- 558.42 -10 001 - 4010 - 558.31 -01 001 - 4010 - 558.31 -01 Invoice Amount 202.37 -66.08 68.12 $6,755.43 351.55 365.51 12.35 1,351.99 22.00 33.00 $2,136.40 $42,612.80 1.26 1.46 0.72 33.30 4.47 16.65 322.79 $380.65 9,180.00 $9,180.00 0.84 0.97 0.48 22.21 2.98 11.10 3,612.50 95.00 3,612.50 322.80 $7,681.38 $17,242.03 1.58 1.82 0.90 41.64 5.59 20.81 30.33 3.24 E -8 Page 3 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor SOUND PUBLISHING INC Community Development CENTURYLINK -QWEST SHARP ELECTRONICS CORP VERIZON WIRELESS Community Development CENTURYLINK -QWEST VERIZON WIRELESS Community Development BLUMENTHAL UNIFORMS & EQUIP CENTURYLINK -QWEST CLALLAM CNTY HUMANE SOCIETY LEXISNEXIS Northwest Police Accreditation Patti Morns Consulting PORT ANGELES POLICE DEPARTMENT PRORIDER INC Police Department CENTURYLINK -QWEST Description LEGAL PUBLICATION - LINDL Planning 02 -14 A/C 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 A/C 3604576684085B 02 -16 NC 206T359336570B OFFICE MACHINES & ACCESS 02 -15 a/c 264230412 -00003 Building 02 -14 NC 3604571535571B 02 -14 A/C 3604570968343B 02 -14 A/C 3604570831558B 02 -14 NC 3604570411199B 02 -14 A/C 3604576684085B 02 -16 NC 206T359336570B 02 -15 a/c 264230412 -00003 Code Compliance Community Development CLOTHING & APPAREL SHIPPING AND HANDLING 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 A/C 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -20 NC 206Z200017790B 02 -16 A/C 206T359336570B JAN /FEB ANIMAL LICENSES JAN /FEB ANIMAL LICENSES CONSULTING SERVICES ANNUAL AGENCY MEMBERSHIP 2010- DJ -BX -0628 10/1/09-1 Picture Frames -Admen BICYCLE HELMETS Police Administration 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 3604570831558B 02 -14 A/C 3604570411199B 02 -14 A/C 3604576684085B Account Number 001 -4010- 558.44 -10 Division Total: 001 - 4020 - 524.42 -10 001 - 4020 - 524.42 -10 001 - 4020 - 524.42 -10 001 - 4020 - 524.42 -10 001 - 4020 - 524.42 -10 001 - 4020 - 524.42 -10 001 - 4020 - 524.45 -30 001 - 4020 - 524.42 -10 Division Total: 001 - 4030 - 559.42 -10 001 - 4030 - 559.42 -10 001 - 4030 - 559.42 -10 001 - 4030 - 559.42 -10 001 - 4030 - 559.42 -10 001 - 4030 - 559.42 -10 001 - 4030 - 559.42 -10 Division Total: Department Total: 001 - 5010 - 521.31 -11 001 - 5010 - 521.31 -11 001 - 5010 - 521.42 -10 001 - 5010- 521.42 -10 001 - 5010 - 521.42 -10 001 - 5010 - 521.42 -10 001 - 5010 - 521.42 -10 001 - 5010 - 521.42 -10 001 - 5010- 521.42 -10 001 - 5010- 322.30 -11 001 - 5010- 322.30 -12 001 - 5010 - 521.49 -01 001 - 5010 - 521.49 -01 001 - 5010 - 521.41 -50 001 - 5010 - 521.31 -01 001 - 5010 - 521.31 -11 Division Total: 001 - 5021 - 521.42 -10 001 - 5021 -521 42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 -5021- 521.42 -10 Invoice Amount 41.50 $147.41 0.55 0.63 0.31 14.43 1.94 7.21 202.37 57.26 $284.70 0.08 0.10 0.05 2.22 0.30 1.11 14.31 $18.17 $450.28 43.35 14.09 3.37 3.89 1.91 88.83 11.92 199.03 44.39 600.00 56.00 7.05 100.00 720.86 45.40 250.00 $2,190.09 2.10 2.43 1.19 55.52 7.45 E -9 Page 4 City of Port Angeles City Council Expenditure Report f;x4 From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor CENTURYLINK -QWEST North Olympic Crime Stoppers Seattle Police Department Police Department AMSAN BLUMENTHAL UNIFORMS & EQUIP CENTURYLINK -QWEST CERTIFIED HEARING INC Description 02 -16 NC 206T359336570B NOCS REWARD FUND COSTS TIPS LINE ANSWERING SVC FORENSIC SVCS -CASE # 12 -2 Investigation OFFICE SUPPLIES, GENERAL BADGES & OTHER ID EQUIP. 02 -14 A/C 3604571535571B 02 -14 NC 3604570968343B 02 -14 A/C 3604570831558B 02 -14 A/C 3604570411 1 99B 02 -14 A/C 3604576684085B 02 -16 NC 206T359336570B PROSTHETIC,HEARING AID ET KING CNTY EMERGENCY MEDICAL SVCS DATA PROC SERV &SOFTWARE NAFTO -WA CHAPTER MEMBERSHIPS OLYMPIC MEDICAL CENTER HEALTH RELATED SERVICES PORT ANGELES POLICE DEPARTMENT Bridge Toll PRORIDER INC BICYCLE HELMETS SQUAD ROOM EMBLEMS PRINTING,SILK SCR,TYPSET SHIPPING AND HANDLING SWAIN'S GENERAL STORE INC FARE COLLECTION EQUIP &SUP PLASTICS Police Department Patrol PRORIDER INC BICYCLE HELMETS Police Department Reserves & Volunteers CANON USA, INC OFFICE MACHINES & ACCESS CENTURYLINK -QWEST 02 -14 A/C 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 A/C 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B Safanland, LLC PK -50 RETABS BOX OF 500 Police Department Records Police Department CANON USA, INC OFFICE MACHINES & ACCESS CENTURYLINK -QWEST 02 -14 A/C 3604571535571 B 02 -14 A/C 3604570968343B 02 -14 A/C 3604570831558B 02 -14 A/C 3604570411199B 02 -14 A/C 3604576684085B Account Number 001 - 5021 - 521.42 -10 001 - 5021 - 521.44 -30 001 - 5021 - 521.44 -30 001 - 5021 - 521.49 -90 Division Total: 001 - 5022 - 521.31 -01 001 - 5022 - 521.31 -11 001 - 5022 - 521.42 -10 001 - 5022 - 521.42 -10 001 - 5022 - 521.42 -10 001 - 5022 - 521.42 -10 001 - 5022 - 521.42 -10 001- 5022 - 521.42 -10 001 - 5022 - 521.31 -11 001 - 5022 - 521.49 -01 001 - 5022 - 521.49 -01 001 - 5022 - 521.49 -90 001 - 5022 - 521.43 -10 001 - 5022 - 521.31 -11 001 - 5022 - 521.31 -01 001 - 5022 - 521.31 -01 001 - 5022 - 521.31 -01 001 - 5022 - 521.31 -01 Division Total: 001 - 5026- 521.31 -11 Division Total: 001 - 5029 - 521.45 -31 001 - 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001- 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001 - 5029 - 521.31 -01 Division Total: Department Total: 001 - 6010 - 522.45 -31 001 - 6010- 522.42 -10 001 - 6010- 522.42 -10 001 - 6010- 522.42 -10 001 - 6010- 522.42 -10 001 - 6010- 522.42 -10 Invoice Amount 27.74 550.00 350.00 585.23 $1,581.66 30.19 422.54 5.89 6.80 3.35 155.45 20.87 77.69 70.46 150.00 40.00 100.00 5.00 1,136.08 69.71 10.74 19.48 82.82 $2,407.07 250.00 $250.00 384.71 2.10 2.43 1.20 55.52 7.45 27.74 54.64 $535.79 $6,964.61 190.69 2.94 3.40 1.67 77.72 10.43 E -10 Page 5 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor CENTURYLINK -QWEST Rob Gunn OLYMPIC STATIONERS INC UNITED PARCEL SERVICE Fire Department BLUMENTHAL UNIFORMS & EQUIP CENTURYLINK -QWEST MASON, JAMES K Cascade Mobile PORT ANGELES POWER EQUIPMENT SWAIN'S GENERAL STORE INC THURMAN SUPPLY VERIZON WIRELESS Fire Department Description 02 -16 NC 206T359336570B 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B LUNCH FOR NPI VISITORS SUPPLIES Clear Binders Shipping Chgs Fire Administration CLOTHING & APPAREL CLOTHING & APPAREL 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 A/C 3604570831558B 02 -14 A/C 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B CLOTHING ALLOWANCE MAINT & TRAVEL FOR TECHNI RADIO HEADSHET FOR AIR 11 FUEL,OIL,GREASE, & LUBES Account Number 001 - 6010- 522.42 -10 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 001 - 6010 - 522.31 -01 001 - 6010- 522.31 -01 001 - 6010- 522.31 -01 001 - 6010 - 522.42 -10 Division Total: 001 - 6020 - 522.20 -80 001 - 6020 - 522.20 -80 001 - 6020 - 522.42 -10 001 - 6020 - 522.42 -10 001 - 6020 - 522.42 -10 001 - 6020 - 522.42 -10 001 - 6020 - 522.42 -10 001 - 6020 - 522.42 -10 001 - 6020 - 522.20 -80 001 - 6020 - 522.31 -14 001- 6020 - 522.35 -01 001 - 6020 - 522.31 -02 MACHINERY & HEAVY HRDWARE 001 BOATS,MOTORS,& MARINE SUP 001 ELECTRICAL CABLES & WIRES 001 ELECTRICAL CABLES & WIRES 001 02 -15 a/c 264395724 -00001 001 Fire Supression CENTURYLINK -QWEST 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 3604570831558B 02 -14 A/C 3604570411199B 02 -14 A/C 3604576684085B 02 -16 NC 206T359336570B PORT ANGELES FIRE DEPARTMENT SUPPLIES Fire Department CENTURYLINK -QWEST Fire Volunteers 02 -14 A/C 3604571535571B 02 -14 A/C 3604570968343B 02 -14 A/C 3604570831558B 02 -14 A/C 3604570411199B - 6020 - 522.31 -02 - 6020 - 522.31 -02 - 6020 - 522.31 -02 - 6020 - 522.31 -02 - 6020 - 522.42 -10 Division Total: 001- 6021 - 522.42 -10 001 - 6021 - 522.42 -10 001 - 6021 - 522.42 -10 001 - 6021 - 522.42 -10 001 - 6021 - 522.42 -10 001 -6021- 522.42 -10 001 - 6021 - 522.43 -10 Division Total: 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 Invoice Amount 38.84 0.84 0.97 0.48 22.21 2.98 11.10 98.37 27.25 -20.53 10.69 $480.05 72.63 72.63 2.73 3.16 1.55 72.17 9.69 36.07 119.23 2,029.79 276.42 64.98 64.98 54.04 14.79 7.20 58.14 $2,960.20 0.21 0.24 0.12 5.55 0.74 2.77 18.43 $28.06 0.42 0.49 0.24 11.10 E -11 Page 6 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor CENTURYLINK -QWEST OLYMPIC STATIONERS INC PORT ANGELES FIRE DEPARTMENT Fire Department CENTURYLINK -QWEST VERIZON WIRELESS Fire Department PORT ANGELES FIRE DEPARTMENT SWAIN'S GENERAL STORE INC WHEELER, CORAL Fire Department CENTURYLINK -QWEST Fire Department CANON USA, INC CENTURYLINK -QWEST CERTIFIED HEARING INC FEDERAL EXPRESS CORP OFFICE DEPOT OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER RICOH -IKON SHARP ELECTRONICS CORP Description 02 -14 NC 3604576684085B 02 -16 A/C 206T359336570B SUPPLIES SUPPLIES Fire Prevention 02 -14 A/C 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 A/C 3604570411199B 02 -14 A/C 3604576684085B 02 -16 NC 206T359336570B 02 -13 a/c 571099962 -00001 Fire Training SUPLIES HOSP & SURG MOBILE SUPPLIES Facilities Maintenance 02 -14 A/C 3604571535571B 02 -14 A/C 3604570968343B 02 -14 A/C 3604570831558B 02 -14 A/C 3604570411199B 02 -14 A/C 3604576684085B 02 -16 A/C 206T359336570B Emergency Management Fire Department RENTAL/LEASE EQUIPMENT 02 -14 A/C 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 A/C 3604570411199B 02 -14 NC 3604576684085B 02 -16 A/C 206T359336570B PROSTHETIC,HEARING AID ET Shipping Chgs SUPPLIES SUPPLIES SUPPLIES SUPPLIES Dinner /Brkfst- Cutler Copies /Easements - Walrath MICROFICHE READER TONER MX2600N COPIER - FEB 2013 Account Number 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.31 -01 001 - 6030 - 522.31 -01 Division Total: 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 Division Total: 001 - 6050 - 522.31 -01 001 - 6050 - 522.31 -20 001 - 6050 - 522.31 -01 Division Total: 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 Division Total: Department Total: 001 - 7010- 532.45 -31 001 - 7010- 532.42 -10 001- 7010- 532.42 -10 001 -7010- 532.42 -10 001 -7010- 532.42 -10 001 - 7010- 532.42 -10 001 - 7010- 532.42 -10 001 - 7010 - 532.31 -01 001 - 7010 -532 42 -10 001 - 7010 - 532.31 -01 001 - 7010 - 532.31 -01 001- 7010 - 532.31 -01 001 - 7010 - 532.31 -01 001 -7010- 532.31 -01 001 - 7010- 532.49 -90 001 - 7010 - 532.31 -01 001 - 7010 - 532.45 -31 Invoice Amount 1.49 5.55 9.83 20.64 $49.76 0.42 0.49 0.24 11.10 1.49 5.55 32.77 $52.06 16.03 30.32 117.31 $163.66 1.89 2.19 1.07 49.97 6.71 24.97 $86.80 $3,820.59 784.44 6.52 7.53 3.71 172.10 23.10 86.01 140.92 8.03 13.86 131.72 8.56 42.96 37.29 6.00 408.13 188.90 E -12 Page 7 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor Description Account Number Invoice Amount SWAIN'S GENERAL STORE INC SHOES AND BOOTS 001- 7010 - 532.31 -01 116.96 WASHINGTON (DOT), STATE OF HUMAN SERVICES 001- 7010 - 532.43 -10 100.00 WATER ENVIRONMENT FEDERATION MEMBERSHIP RENEWAL- CUTLER 001- 7010- 532.49 -01 123.00 ZEE MEDICAL SERVICE CO FIRST AID & SAFETY EQUIP 001 -7010- 532.31 -01 64.03 Public Works -Gen Fnd Pub Wks Administration Division Total: $2,473.77 Public Works -Gen Fnd Department Total: $2,473.77 ASM SIGNS SIGNS, SIGN MATERIAL 001 - 8010 - 574.41 -50 777.77 CANON USA, INC OFFICE MACHINES & ACCESS 001 - 8010 - 574.45 -31 27.03 CENTURYLINK -QWEST 02 -14 NC 36045715355718 001 - 8010 - 574.42 -10 0.63 02 -14 NC 3604570968343B 001 - 8010 - 574.42 -10 0.73 02 -14 NC 3604570831558B 001 - 8010 - 574.42 -10 0.36 02 -14 A/C 3604570411199B 001 - 8010 - 574.42 -10 16.66 02 -14 NC 3604576684085B 001 - 8010 - 574.42 -10 2.24 02 -16 A/C 206T359336570B 001 - 8010 - 574.42 -10 8.32 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001 - 8010 - 574.31 -01 - 210.73 OFFICE SUPPLIES, GENERAL 001 - 8010 - 574.31 -01 44.79 PEN PRINT INC PRINTING,SILK SCR,TYPSET 001 - 8010 - 574.49 -60 428.18 WA RECREATION & PARK ASSN/WRPA EDUCATIONAL SERVICES 001 - 8010 - 574.43 -10 289.00 Parks Dept Parks Administration Division Total: $1,384.98 CANON USA, INC OFFICE MACHINES & ACCESS 001 - 8012 - 555.45 -31 24.33 OFFICE MACHINES & ACCESS 001- 8012 - 555.45 -31 181.94 CENTURYLINK -QWEST 02 -14 a/c 3604577004947B 001 -8012- 555.42 -10 42.74 02 -14 NC 3604571535571 B 001 - 8012- 555.42 -10 0.63 02 -14 NC 3604570968343B 001 - 8012 - 555.42 -10 0.73 02 -14 NC 3604570831558B 001 - 8012 - 555.42 -10 0.36 02 -14 NC 36045704111998 001 - 8012 - 555.42 -10 16.66 02 -14 NC 3604576684085B 001 - 8012 - 555.42 -10 2.24 02 -16 NC 206T359336570B 001 - 8012 - 555.42 -10 8.32 02 -20 a/c 206T217227465B 001 - 8012 - 555.42 -10 57.46 Parks Dept Senior Center Division Total: $335.41 ANGELES MILLWORK & LUMBER CO CONSTRUCTION SERVICES,TRA 001 - 8050 - 536.31 -20 52.03 CENTURYLINK -QWEST 02 -14 NC 3604571535571 B 001 - 8050 - 536.42 -10 0.42 02 -14 A/C 3604570968343B 001 - 8050 - 536.42 -10 0.49 02 -14 NC 3604570831558B 001- 8050 - 536.42 -10 0.24 02 -14 A/C 36045704111998 001 - 8050 - 536.42 -10 11.10 02 -14 NC 3604576684085B 001- 8050 - 536.42 -10 1.49 02 -16 NC 206T359336570B 001- 8050 - 536.42 -10 5.55 DEPARTMENT OF REVENUE -WIRES Excise Tax Return - January 001 -8050- 536.49 -50 141.76 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 001 - 8050 - 536.31 -20 19.51 SUNSET DO -IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 001 - 8050 -536 31 -20 71.32 TANKS:MOBILE,PORT,STATION 001 - 8050 - 536.31 -20 14.10 TANKS MOBILE,PORT,STATION 001 - 8050 - 536.31 -20 21 14 E -13 Page 8 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor Parks Dept AMSAN ANGELES MILLWORK & LUMBER CO CED /CONSOLIDATED ELEC DIST INC CENTURYLINK -QWEST FERGUSON ENTERPRISES INC HEARTLINE PORT ANGELES POWER EQUIPMENT SEARS COMMERCIAL ONE STEUBER DISTRIBUTING INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY Parks Dept ANGELES MACHINE WORKS INC ANGELES MILLWORK & LUMBER CO SUNSET DO -IT BEST HARDWARE Facilities Maintenance AMSAN Description Ocean View Cemetery JANITORIAL SUPPLIES JANITORIAL SUPPLIES PAPER & PLASTIC - DISPOSABL PLASTICS JANITORIAL SUPPLIES BRUSHES (NOT CLASSIFIED) FASTENERS, FASTENING DEVS FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY HARDWARE,AND ALLIED ITEMS 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B FASTENERS, FASTENING DEVS ROAD /HWY MAT NONASPHALTIC LAWN MAINTENANCE EQUIP MATERIAL HNDLING &STOR EQP SEED,SOD,SOIL &INOCULANT HARDWARE,AND ALLIED ITEMS HARDWARE,AND ALLIED ITEMS FASTENERS, FASTENING DEVS Park Facilities Parks Dept PLUMBING EQUIP FIXT,SUPP PLUMBING EQUIP FIXT,SUPP HARDWARE,AND ALLIED ITEMS PLUMBING EQUIP FIXT,SUPP Senior Center Facilities FLOOR MAINT MACHINE,PARTS FLOOR MAINT MACHINE,PARTS JANITORIAL SUPPLIES HARDWARE,AND ALLIED ITEMS JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES PAPER & PLASTIC - DISPOSABL PLASTICS PLASTICS Account Number Division Total: 001 - 8080 - 576.31 -01 001 - 8080 - 576.31 -01 001 - 8080 - 576.31 -01 001 - 8080 - 576.31 -01 001 - 8080 - 576.31 -20 001 - 8080 - 576.31 -20 001 - 8080 - 576.31 -20 001 - 8080 - 576.48 -10 001 - 8080 - 576.31 -20 001 - 8080 - 576.31 -20 001 - 8080 - 576.42 -10 001 - 8080 - 576.42 -10 001 - 8080 - 576.42 -10 001 - 8080 - 576.42 -10 001 - 8080 - 576.42 -10 001 - 8080 - 576.42 -10 001 - 8080 - 576.31 -20 001 - 8080 - 576.31 -40 001 - 8080 - 576.48 -10 001 - 8080 - 576.35 -01 001 - 8080 - 576.31 -40 001 - 8080 - 576.31 -20 001 - 8080 - 576.31 -20 001 - 8080 - 576.31 -20 Division Total: Department Total: 001 - 8112 - 555.31 -20 001 - 8112- 555.31 -20 001 - 8112 - 555.31 -20 001 - 8112 - 555.31 -20 Division Total: 001 - 8130 - 518.31 -01 001 - 8130 - 518.31 -01 001 - 8130 - 518.31 -01 001 - 8130 - 518.31 -01 001 - 8130 - 518.31 -01 001 - 8130 - 518.31 -01 001 - 8130 - 518.31 -01 001 - 8130 - 518.31 -01 001 - 8130 - 518.31 -01 001 - 8130 - 518.31 -01 Invoice Amount $339.15 1,028.98 229.55 2,440.73 3,715.41 53.66 13.63 5.45 51.25 143.32 5.67 2.10 2.43 1.19 55.52 7.45 27.74 110.78 83.41 88.83 270.99 1,048.36 147.77 73.35 4.83 $9,612.40 $11,671.94 44.15 26.77 7.38 10.91 $89.21 65.00 -98.25 - 455.02 41 95 857 62 455.43 1,321.27 3,501.45 1,457.65 649.10 E -14 Page 9 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date. 3/14/2013 Vendor CENTURYLINK -QWEST CONNEY SAFETY PRODUCTS Facilities Maintenance AMSAN ANGELES MILLWORK & LUMBER CO CED /CONSOLIDATED ELEC DIST INC CENTURYLINK -QWEST HARTNAGEL BUILDING SUPPLY INC MATHEWS GLASS CO INC PAINT & CARPET BARN, THE PORT ANGELES FOOD BANK SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY Facilities Maintenance CENTURYLINK -QWEST Description 02 -14 NC 3604571535571B 02 -14 A/C 3604570968343B 02 -14 A/C 36045708315588 02 -14 A/C 3604570411199B 02 -14 A/C 3604576684085B 02 -16 NC 206T355724768B 02 -16 A/C 206T359336570B FIRST AID & SAFETY EQUIP Custodial /Janitorial Svcs PLASTICS JANITORIAL SUPPLIES PAINTS,COATINGS,WALLPAPER FUEL,OIL,GREASE, & LUBES BRUSHES (NOT CLASSIFIED) PAINTS,COATINGS,WALLPAPER HARDWARE,AND ALLIED ITEMS ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY 02 -14 NC 3604571535571B 02 -14 NC 36045709683438 02 -14 A/C 3604570831558B 02 -14 NC 3604570411199B 02 -14 A/C 3604576684085B 02 -16 NC 206T359336570B HARDWARE,AND ALLIED ITEMS Account Number 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130 - 518.31 -01 Division Total: 001 - 8131 - 518.31 -01 001 - 8131- 518.48 -10 001 - 8131 - 518.31 -20 001 - 8131 - 518.31 -20 001 - 8131 - 518.31 -20 001 - 8131 - 518.31 -20 001 - 8131 - 518.31 -20 001 - 8131 - 518.31 -20 001 - 8131- 518.31 -20 001 - 8131 - 518.31 -20 001 - 8131- 518.42 -10 001 - 8131 - 518.42 -10 001 - 8131- 518.42 -10 001 - 8131 - 518.42 -10 001 - 8131- 518.42 -10 001 - 8131- 518.42 -10 001 - 8131 - 518.31 -20 HAND TOOLS ,POW &NON POWER001- 8131 - 518.35 -01 GLASS & GLAZING SUPPLIES 001- 8131 - 518.48 -10 HARDWARE,AND ALLIED ITEMS 001- 8131 - 518.31 -20 ELECTRICAL EQUIP & SUPPLY 001 - 8131 - 518.48 -10 JANITORIAL SUPPLIES 001 - 8131 - 518.31 -20 FASTENERS, FASTENING DEVS 001- 8131 - 518.31 -20 HAND TOOLS ,POW &NON POWER 001-8131-518.35-01 FASTENERS, FASTENING DEVS HARDWARE,AND ALLIED ITEMS ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Central Svcs Facilities Facilities Maintenance 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 36045708315588 001 - 8131 - 518.31 -20 001 - 8131 - 518.31 -20 001 - 8131- 518.31 -20 001 - 8131 - 518.31 -20 Division Total: Department Total: 001 -8221- 574.42 -10 001 - 8221 - 574.42 -10 001 - 8221 - 574.42 -10 Invoice Amount 0.21 0.24 0.12 5.55 0.74 57.46 2.77 220.48 $8,083.77 128.04 101.90 32.18 39.01 49.72 148.24 150.32 279.85 53.12 108.44 0.21 0.24 0.12 5.55 0.74 2.77 48.13 405.32 180.90 18.97 151.63 32.85 15.06 48.76 20.03 10.93 52.38 17.72 $2,103.13 $10,276.11 0.21 0.24 0 12 E -15 Page 10 City of Port City Council Expe From: 2/23/2013 Angeles nditure Report To: 3/8/2013 Date 3/14/2013 Vendor CENTURYLINK -QWEST Recreation Activities BAKER, LARRY BLAKES, HOWARD CANON USA, INC CAPTAIN T'S CENTURYLINK -QWEST COX, MARISOL MCKAYLA DARLING, ROBERT L DRAKE'S PIZZA & SUBS EDGAR, KELSEY FARRINGTON, DAVID FRAZIER, BRIAN D GUNDERSON, HAYDEN HALTTUNEN, DESHAWN A HANSEN'S TROPHY HENSEN, JAMES C HOLLOWAY, MICHAEL ISETT, TRISTAN J JEFFERS, KYLEE B KETCHUM III, JOHN W MACY, TONY E Anthony Dominguez MUDGE, KRISTA PIMENTEL, HENRY RAMSEY, EMILY RAMSEY, SCOTT ROBINSON, JASON RODOCKER, PAXTON ROONEY, RANDY L SADDLER, CHARLES M SOLOMON, SHELBY STEPHENS, BRENT THOMAS, GREGORY WARDELL, ADAM Description 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 A/C 206T359336570B Sports Programs REFEREE PAYMENT FOR PRES. REFEREE PAYMENT FOR PRES. OFFICE MACHINES & ACCESS CLOTHING & APPAREL 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 A/C 3604570831558B 02 -14 A/C 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B SCOREKEEPER PAYMENT FOR REFEREE PAYMENT FOR PRES. FOODS: PERISHABLE REFEREE PAYMENT FOR PRES REFEREE PAYMENT FOR PRES. REFEREE PAYMENT FOR PRES SCOREKEEPER PAYMENT FOR REFEREE PAYMENT FOR PRES MISCELLANEOUS SERVICES REFEREE PAYMENT FOR PRES. REFEREE PAYMENT FOR PRES. SCOREKEEPER PAYMENT FOR SCOREKEEPER PAYMENT FOR REFEREE PAYMENT FOR PRES REFEREE PAYMENT FOR PRES. ENTRY FEE REFUND TO TEAM REFEREE PAYMENT FOR PRES REFEREE PAYMENT FOR PRES. SCOREKEEPER PAYMENT FOR REFEREE PAYMENT FOR PRES. SCOREKEEPER PAYMENT FOR P SCOREKEEPER PAYMENT FOR P REFEREE PAYMENT FOR PRES REFEREE PAYMENT FOR PRES. SCOREKEEPER PAYMENT FOR P SCOREKEEPER PAYMENT FOR P REFEREE PAYMENT FOR PRES REFEREE PAYMENT FOR PRES Account Number 001 - 8221 - 574.42 -10 001 -8221- 574.42 -10 001 - 8221 - 574.42 -10 Division Total: 001 - 8222 - 574.41 -50 001 -8222- 574.41 -50 001 -8222- 574.45 -31 001 - 8222 - 574.31 -01 001 - 8222 - 574.42 -10 001 -8222- 574.42 -10 001 -8222- 574.42 -10 001 -8222- 574.42 -10 001 - 8222 - 574.42 -10 001 - 8222 - 574.42 -10 P 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001- 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 P 001 - 8222 - 574.41 -50 001- 8222 - 574.41 -50 001 - 8222 - 574.31 -01 001 - 8222 -574 41 -50 001 - 8222 - 574.41 -50 P 001 - 8222 - 574.41 -50 P 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001 - 8222 - 347.60 -21 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 P 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001 - 8222 - 574.41 -50 001 - 8222 -574 41 -50 001 - 8222 - 574.41 -50 Invoice Amount 5.55 0.74 2.77 $9.63 88.00 242.00 135.08 1,078.58 0.21 0 24 0.12 5.55 0.74 2.77 120.00 198.00 435.75 242.00 88.00 264.00 100.00 286.00 585.36 220.00 110.00 60.00 60.00 110.00 286.00 250.00 264.00 242.00 120.00 176.00 120.00 120.00 132.00 286.00 100.00 140.00 242.00 242.00 E -16 Page 11 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor WILSON, DONALD L Recreation Activities CANON USA, INC CENTURYLINK -QWEST PORT ANGELES CITY TREASURER Recreation Activities PORT ANGELES CHAMBER OF COMM Lodging Excise Tax A -1 PERFORMANCE, INC AMSAN ANGELES MILLWORK & LUMBER CO CENTURYLINK -QWEST OLYMPIC STATIONERS INC PUD #1 OF CLALLAM COUNTY PUGET SAFETY EQUIPMENT INC SEARS COMMERCIAL ONE SUNSET DO -IT BEST HARDWARE THURMAN SUPPLY TRAFFIC SAFETY SUPPLY CO WASHINGTON (DOT), STATE OF Public Works- Street Description REFEREE PAYMENT FOR PRES. Special Events OFFICE MACHINES & ACCESS 02 -14 NC 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 A/C 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B Winter Break Supplies Youth /Family Programs Recreation Activities General Fund MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE Lodging Excise Tax Lodging Excise Tax Lodging Excise Tax Fund BUILDING MAINT &REPAIR SER SUPPLIES LUMBER& RELATED PRODUCTS PAINTS,COATINGS,WALLPAPER LUMBER& RELATED PRODUCTS 02 -14 NC 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 A/C 206T359336570B SUPPLIES SR 101 & Euclid Golf Course Lite FIRST AID & SAFETY EQUIP. Account Number 001 - 8222 - 574.41 -50 Division Total: 001 - 8224 - 574.45 -31 001 - 8224 - 574.42 -10 001 - 8224 - 574.42 -10 001 - 8224 -574 42 -10 001 - 8224 - 574.42 -10 001 - 8224 - 574.42 -10 001 - 8224 - 574.42 -10 001 - 8224 - 574.31 -01 Division Total: Department Total: Fund Total: 101 -1430- 557.50 -83 101- 1430 - 557.50 -83 Division Total: Department Total: Fund Total: 102- 7230 - 542.41 -50 102 - 7230- 542.31 -01 102 - 7230- 542.31 -20 102 - 7230 - 542.31 -20 102 - 7230- 542.31 -20 102- 7230 - 542.42 -10 102- 7230 - 542.42 -10 102- 7230 - 542.42 -10 102- 7230 - 542.42 -10 102- 7230 - 542.42 -10 102 - 7230 -542 42 -10 102- 7230- 542.31 -01 102- 7230 - 542.47 -10 102- 7230 - 542.47 -10 102- 7230 - 542.31 -01 HAND TOOLS ,POW &NON POWER 102-7230-542.31-01 HARDWARE,AND ALLIED ITEMS 102 - 7230 - 542.31 -20 PIPE FITTINGS 102 - 7230 - 542.35 -01 PLUMBING EQUIP FIXT,SUPP 102 - 7230 - 542.31 -20 PIPE FITTINGS 102 - 7230 - 542.31 -20 FASTENERS, FASTENING DEVS 102 - 7230 - 542.31 -25 CONSTRUCTION SERVICES,GEN 102 - 7230 - 542.48 -10 CONSTRUCTION SERVICES,GEN 102 - 7230 - 542.48 -10 Street Division Total: Invoice Amount 242.00 $7,394.40 67.54 0.21 0.24 0.12 5.55 0.74 2.77 38.19 $115.36 $7,519.39 $119,769.88 7,341.24 33,099.35 $40,440.59 $40,440.59 $40,440.59 84.94 50.42 21.72 7.62 30.32 1.05 1.21 0.60 27.76 3.73 13.87 6.71 28.94 9.57 210.08 541.99 3.21 43.04 12.49 16.76 153.32 280.31 387.92 $1,937.58 E -17 Page 12 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date* 3/14/2013 Vendor CENTURYLINK -QWEST PORT ANGELES CITY TREASURER Economic Development VERIZON WIRELESS Economic Development DEPARTMENT OF REVENUE -WIRES BUSINESS TELECOM PRODUCTS, INC CAPTAIN TS CENTURYLINK -911 CENTURYLINK -QWEST QUILL CORPORATION Pencom MULTI -MODAL GATEWAY ACQUISITION Debt Service Description Account Number Public Works- Street Department Total: Street Fund Fund Total: 02 -14 NC 3604571535571 B 103- 1511- 558.42 -10 02 -14 A/C 3604570968343B 103 -1511- 558.42 -10 02 -14 NC 36045708315588 103- 1511- 558.42 -10 02 -14 NC 3604570411199B 103 -1511- 558.42 -10 02 -14 NC 3604576684085B 103 - 1511 - 558.42 -10 02 -16 NC 206T359336570B 103 - 1511 - 558.42 -10 Chamber /PABA -West 103- 1511- 558.31 -01 PABA/Chamber -West 103- 1511- 558.31 -01 Economic Development Division Total: Economic Development Department Total: Economic Development Fund Total: 02 -15 a/c 264230412 -00003 106 - 1512 - 558.42 -10 Archaeologist Division Total: Economic Development Department Total: Cultural Resources Fund Total: Excise Tax Return - January 107 - 0000 - 237.00 -00 Division Total: Department Total: RADIO & TELECOMMUNICATION 107 - 5160 - 528.35 -01 SHIPPING AND HANDLING 107- 5160 - 528.35 -01 CLOTHING & APPAREL 107- 5160 - 528.20 -80 CLOTHING & APPAREL 107 - 5160 - 528.20 -80 COMPUTER SOFTWARE FOR MIN 107- 5160 - 528.48 -10 02 -14 NC 3604571535571 B 107- 5160- 528.42 -10 02 -14 NC 3604570968343B 107- 5160 - 528.42 -10 02 -14 NC 3604570831558B 107 - 5160 - 528.42 -10 02 -14 NC 3604570411199B 107- 5160 - 528.42 -10 02 -14 NC 3604576684085B 107 - 5160 -528 42 -10 02 -16 A/C 206T359336570B 107 - 5160 - 528.42 -10 COMPUTERS,DP & WORD PROC. 107 - 5160 - 528.31 -01 PAPER & PLASTIC - DISPOSABL 107 - 5160 -528 31 -01 Pencom Division Total: Pencom Department Total: Pencom Fund Gateway Bond Pmt 14 Gateway Bond Pmt 14 Parking Facilities Debt Service 2006 LTGO -Prop Acquisitn Fund Total: 215- 2449 - 591.71 -10 215- 2449 - 592.83 -10 Division Total: Department Total: Fund Total: Invoice Amount $1,937.58 $1,937.58 0.11 0.12 0.06 2.78 0.37 1.39 28.32 38.27 $71.42 $71.42 $71.42 35.79 $35.79 $35.79 $35.79 55.23 $55.23 $55.23 763.14 9.76 178.21 76.92 650.00 5.68 6.56 3.23 149.90 20.12 74.91 699.43 126.80 $2,764.66 $2,764.66 $2,819.89 36,883.89 6,561.00 $43,444.89 $43,444.89 $43,444.89 E -18 Page 13 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date. 3/14/2013 Vendor INTEGRITY CONSTRUCTION GROUP Public Safety Projects SARGENT ENGINEERING, INC SOUND PUBLISHING INC Capital Projects -Pub Wks BAILEY SIGNS & GRAPHICS PRIMO CONSTRUCTION INC Capital Projects -Pub Wks ANGELES MILLWORK & LUMBER CO FASTENAL INDUSTRIAL Capital Proj -Parks & Rec BPA -POWER WIRES CED /CONSOLIDATED ELEC DIST INC DEPARTMENT OF REVENUE -WIRES GENERAL PACIFIC INC HD SUPPLY POWER SOLUTIONS, LTD BEASLER, LINDA M BUGG - VASQUEZ, WINDY R BURNELL, NATHANIEL C GROFF, KASSONDRA L HAHN, CHARLES L HARRISON, NICOLE RUBLE, KEVIN S SKLORS, RACHEL A THOMAS, JERRY L NORTH COAST ELECTRIC COMPANY OLDCASTLE PRECAST, INC WESCO DISTRIBUTION INC Description FLOOR COVERING, INSTALLED Homeland Security Public Safety Projects ENGINEERING SERVICES PUBLICATION /AUDIOVISUAL GF- Street Projects WTIP PROJECT MITIGATION S WTIP PROJECT MITIGATION S ARCHITECT &OTHER DESIGN ST- Sidewalk Improvement Capital Projects -Pub Wks HARDWARE,AND ALLIED ITEMS HARDWARE,AND ALLIED ITEMS M ETALS, BARS, P LATES, RO DS PARK,PLAYGROUND,REC EQUIP Misc Parks Projects Capital Proj -Parks & Rec Capital Improvement January Power Wire -EFT January Power Wire -EFT ELECTRICAL CABLES & WIRES Excise Tax Return - January ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY UTILITY DEPOSIT REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND UTILITY DEPOSIT REFUND FINAL BILL REFUND UTILITY DEPOSIT REFUND FINAL BILL REFUND ELECTRICAL CABLES & WIRES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Account Number 310 - 5950 -594 64 -10 Division Total: Department Total: 310- 7930 - 595.41 -50 310- 7930 - 595.44 -10 Division Total: 310- 7961- 595.41 -50 310- 7961- 595.41 -50 310- 7961- 595.65 -10 Division Total: Department Total: 310- 8985 - 594.65 -10 310- 8985 - 594.65 -10 310- 8985 - 594.65 -10 310- 8985 - 594.65 -10 Division Total: Department Total: Fund Total: 401 - 0000 - 213.10 -00 401 - 0000 - 213.10 -00 401 - 0000 - 141.41 -00 401 - 0000 - 237.00 -00 401 - 0000 - 141.41 -00 401 - 0000 - 141.44 -00 401 - 0000 - 141.41 -00 401 - 0000 - 141.41 -00 401 - 0000 - 141.41 -00 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401- 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401- 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 141.41 -00 401 - 0000 - 141.42 -00 401 - 0000 - 141.41 -00 401 - 0000 - 141.41 -00 401 - 0000 - 141.41 -00 Division Total: Invoice Amount 28,595.92 $28,595.92 $28,595.92 234.00 107.44 $341.44 312.19 312.19 388,525.81 $389,150.19 $389,491.63 -9.84 21.68 1,552.46 25.07 $1,589.37 $1,589.37 $419,676.92 1,987,038.00 244, 848.00 1,484.79 91 67 3,045.34 43,365.75 1,061.67 161.52 111.54 250.00 68.46 154.93 114.93 0.82 125.00 157.68 250.00 503.51 6,844.38 6,113.76 1,265.57 3,022.08 227.10 $2,300,306.50 E -19 Page 14 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor CENTURYLINK -QWEST NORTHWEST PUBLIC POWER ASSN PORT ANGELES CITY TREASURER Public Works- Electric CENTURYLINK -QWEST EES CONSULTING INC MARSH MUNDORF PRATT SULLIVAN Brian Dekiep PEN PRINT INC PUD #1 OF CLALLAM COUNTY Public Works- Electric A -1 PERFORMANCE, INC BANK OF NEW YORK -DEBT SVC WIRE BAXTER AUTO PARTS #15 CANON USA, INC CED /CONSOLIDATED ELEC DIST INC CENTURYLINK - QWEST Description 02 -14 NC 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B REGISTRATION - TIM AMIOT Weather Stn Battenes -BA Engineering- Electric 02 -14 A/C 3604571535571B 02 -14 NC 3604570968343B 02 -14 A/C 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B MISC PROFESSIONAL SERVICE CONSULTING SERVICES INTERVIEW TRAVEL EXPENSE BUSINESS CARDS - LUSK PW CONSTRUCTION & RELATED Power Systems BUILDING MAINT &REPAIR SER PORANGELE10 - 2010 ELECTR PORANGEREF05 -2005 ELECTRI ELECTRICAL EQUIP & SUPPLY RENTAL OR LEASE SERVICES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL CABLES & WIRES 02 -05 a/c 3604522245145B 02 -14 a/c 3604574717777B 02 -02 a/c 3604178095336B 02 -05 a/c 3604526236776B 02 -05 a/c 3604529541353B 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 3604570831558B 02 -14 A/C 3604570411199B 02 -14 NC 3604576684085B Account Number Department Total: 401 -7111- 533.42 -10 401 - 7111- 533.42 -10 401 - 7111- 533.42 -10 401 - 7111- 533.42 -10 401 - 7111- 533.42 -10 401 - 7111- 533.42 -10 401 - 7111- 533.43 -10 401- 7111 - 533.31 -01 Division Total: 401 - 7120- 533.42 -10 401 - 7120- 533.42 -10 401 - 7120- 533.42 -10 401 -7120- 533.42 -10 401 - 7120- 533.42 -10 401 - 7120- 533.42 -10 401 - 7120 - 533.41 -50 401 - 7120 - 533.41 -50 401 - 7120 - 533.43 -10 401 - 7120 - 533.31 -01 401 - 7120- 533.33 -50 Division Total: 401 - 7180- 533.41 -50 401 - 7180- 592.83 -10 401 - 7180 -592 83 -10 401 - 7180- 533.34 -02 401 - 7180- 533.45 -31 401 - 7180- 533.34 -02 401 - 7180- 533.34 -02 401 - 7180- 533.34 -02 401 - 7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180- 533.42 -10 Invoice Amount $2,300,306.50 0.63 0.73 0.36 16.66 2.24 8.32 460.00 16.79 $505.73 0.63 0.73 0.36 16.66 2.24 8.32 5,460.51 3,214.27 550.00 27.10 7,320.61 $16,601.43 176.04 99,696.25 45,191.25 5.40 176.61 876.45 200.54 37.94 352.30 901.89 41.87 126.50 45.02 44.28 41.76 5.05 5 83 2.87 133.24 17.88 E -20 Page 15 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES DIRECTV FERRELLGAS INC FIRST FEDERAL SAVINGS & LOAN HANSEN SUPPLY COMPANY INC HD SUPPLY POWER SOLUTIONS, LTD Logan Deane Michael Cyr OLYMPIC LAUNDRY & DRY CLEANERS Description 02 -16 NC 206T359336570B 02 -16 a/c 206T323879996B 02 -16 a/c 206T322760994B 02 -16 a/c 206T323881998B 02 -16 a/c 206T326157000B Excise Tax Return - January DIRECT TV TANKS:MOBILE,PORT,STATION DEBT SERVICE PMT LOAN 163 OFFICE SUPPLIES, GENERAL ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY MEAL REIMBURSEMENTS MEAL REIMBURSEMENTS LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV OLYMPIC PARTY & CUSTODIAL SUPPLIE: RAGS,SHOP TOWELS,WIPING OLYMPIC SYNTHETIC PRODUCTS BAGS,BAGGING,TIES,EROSION PENINSULA TRUCK LINES SHIPPING AND HANDLING PORT ANGELES CITY LIGHT Ice/Water /Lunch -2012 Fuel /Cables -Light Ops PORT OF PORT ANGELES Lease Fees PUD #1 OF CLALLAM COUNTY ELECTRICAL EQUIP & SUPPLY MISC PROFESSIONAL SERVICE ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP FIRST AID & SAFETY EQUIP ELECTRICAL EQUIP & SUPPLY QUILL CORPORATION OFFICE SUPPLIES, GENERAL OFFICE SUPPLY,INKS,LEADS OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY EQUIP MAINT & REPAIR SERV TESTING &CALIBRATION SERV! EQUIP MAINT & REPAIR SERV Account Number 401 - 7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180 - 533.42 -10 401 -7180- 533.49 -50 401 - 7180- 533.42 -10 401 - 7180- 533.34 -02 401 - 7180- 592.83 -10 401 - 7180 - 533.31 -01 401 - 7180- 533.34 -02 401- 7180- 533.34 -02 401- 7180- 533.31 -01 401 -7180- 533.31 -01 401 - 7180 - 533.41 -50 401 - 7180 - 533.41 -50 401 - 7180 - 533.31 -01 401 - 7180 - 533.34 -02 401 - 7180- 533.48 -10 401 - 7180 - 533.31 -01 401 - 7180 - 533.31 -01 401 - 7180 - 533.45 -30 401 - 7180 - 533.34 -02 401 - 7180 - 533.41 -50 401 - 7180- 533.48 -10 401 - 7180- 533.48 -10 401 - 7180 - 533.31 -01 401 - 7180 - 533.31 -01 401 - 7180 - 533.34 -02 401 - 7180 - 533.31 -01 401 - 7180 -533 31 -01 401 - 7180 - 533.31 -01 401 - 7180 -533 31 -01 401 - 7180 - 533.31 -01 401 - 7180 - 533.34 -02 401 - 7180 - 533.34 -02 401 -7180- 533.35 -01 401 - 7180 -533 35 -01 401 -7180 -533 35 -01 401 - 7180- 533.35 -01 401 - 7180 -533 48 -10 401 - 7180- 533.48 -10 Invoice Amount 66.59 54.54 54.54 54.54 54.54 128,341.31 45.99 13.01 26,905.76 1,083.32 758.80 4,071.72 30.50 30.50 74.76 74.76 131.12 1,653.39 505.13 40.00 50.28 4,100.00 156.68 497 88 379.97 871.68 191.49 138.92 143.68 57.93 12.78 -18.60 34.31 45.51 129.81 140.79 418.09 797.12 297.02 306.77 538.96 240.86 E -21 Page 16 e• rr fj City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor Description Account Number Invoice Amount ROHLINGER ENTERPRISES INC EQUIP MAINT & REPAIR SERV 401- 7180 - 533.48 -10 401.08 SUNSET DO -IT BEST HARDWARE ELECTRICAL EQUIP & SUPPLY 401- 7180 - 533.34 -02 22.59 FIRST AID & SAFETY EQUIP. 401 - 7180 - 533.34 -02 26.87 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 148.68 FASTENERS, FASTENING DEVS 401 - 7180 - 533.34 -02 28 95 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 54.38 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.35 -01 186.31 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 12.89 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 8.59 WAGNER -SMITH EQUIPMENT CO ELECTRICAL EQUIP & SUPPLY 401- 7180- 533.34 -02 1,685.77 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 643.90 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 23.61 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 280.76 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 389.16 ELECTRICAL EQUIP & SUPPLY 401- 7180 - 533.34 -02 345 80 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 570.18 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 238.15 FASTENERS, FASTENING DEVS 401 - 7180 - 533.34 -02 238.04 ELECTRICAL EQUIP & SUPPLY 401 -7180- 533.34 -02 822.76 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 285.66 Public Works- Electric Electric Operations Division Total: $328,069.85 Public Works- Electric Department Total: $345,177.01 Electric Utility Fund Fund Total: $2,645,483.51 DEPARTMENT OF REVENUE -WIRES Excise Tax Return - January 402- 0000 - 237.00 -00 122.53 FERGUSON ENTERPRISES INC PLUMBING EQUIP FIXT,SUPP 402 - 0000 - 141.40 -00 1,755.67 Division Total: $1,878.20 Department Total: $1,878.20 ALL WEATHER HEATING & COOLING AIR CONDITIONING & HEATNG 402- 7380 - 534.31 -20 400.65 EQUIPMENT MAINTENANCE,REC 402 - 7380 - 534.48 -10 2,499.00 AMSAN PAPER & PLASTIC - DISPOSABL 402 - 7380 - 534.31 -01 50.69 SUPPLIES 402 - 7380 - 534.31 -01 50.42 WATER &SEWER TREATING CHEN/402- 7380 -534 31 -05 55.50 ANGELES MILLWORK & LUMBER CO LUMBER& RELATED PRODUCTS 402 - 7380 - 534.31 -20 23.63 BAXTER AUTO PARTS #15 FUEL,OIL,GREASE, & LUBES 402 - 7380 - 534.31 -20 129.60 CASCADE COLUMBIA DISTRIBUTION, INC WATER &SEWER TREATING CHEN402- 7380 - 534.31 -05 624.20 WATER &SEWER TREATING CHEN/402- 7380 -534 31 -05 - 160.00 CENTURYLINK -QWEST 02 -05 a/c 3604524587479B 402- 7380- 534.42 -10 43.00 02 -10 a/c 36021002409558 402 - 7380 - 534.42 -10 152.13 02 -14 a/c 3604571270975B 402 - 7380 -534 42 -10 182.56 02 -14 NC 3604571535571B 402 - 7380 - 534.42 -10 1.89 02 -14 A/C 36045709683438 402 - 7380 - 534.42 -10 2.19 02 -14 A/C 3604570831558B 402 - 7380 - 534.42 -10 1.07 E -22 Page 17 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES DRY CREEK WATER ASSN, INC FAMILY SHOE STORE FERGUSON ENTERPRISES INC FINE LINE INDUSTRIAL, INC OLYMPIC STATIONERS INC PETTIT OIL COMPANY POLLARD CO INC, JOSEPH G PUD #1 OF CLALLAM COUNTY SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC TWISS ANALYTICAL LABORATORIES WA STATE DEPARTMENT OF HEALTH Public Works -Water DEPARTMENT OF REVENUE -WIRES Description 02 -14 A/C 3604570411199B 02 -14 A/C 3604576684085B 02 -16 NC 206T359336570B Excise Tax Return - January Account Number 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 -534 49 -50 MISC PROFESSIONAL SERVICE 402 - 7380 -534 33 -10 MISC PROFESSIONAL SERVICE 402 - 7380 - 534.33 -10 SHOES AND BOOTS 402- 7380 - 534.31 -01 PIPE FITTINGS 402 - 7380 - 534.31 -20 EQUIP MAINT & REPAIR SERV 402 - 7380 - 534.35 -01 SUPPLIES 402 - 7380 - 534.31 -20 SUPPLIES 402 - 7380 - 534.31 -01 SUPPLIES 402 - 7380 - 534.31 -20 FUEL,OIL,GREASE, & LUBES 402 - 7380 - 534.31 -20 PIPE FITTINGS 402 - 7380 - 534.31 -20 Reservoir Rd 402 - 7380 - 534.47 -10 Crown Z Water Rd 402 - 7380 -534 47 -10 GASES CONT EQUIP.LAB,WELD 402 - 7380 - 534.31 -20 PIPE AND TUBING PIPE FITTINGS JANITORIAL SUPPLIES JANITORIAL SUPPLIES 402 - 7380 - 534.31 -20 402 - 7380 - 534.31 -20 402 - 7380 - 534.31 -01 402 - 7380 - 534.31 -20 HARDWARE,AND ALLIED ITEMS 402 - 7380 - 534.31 -20 HAND TOOLS ,POW &NON POWER402- 7380 - 534.35 -01 TESTING &CALIBRATION SERVI 402 - 7380 - 534.41 -50 TESTING &CALIBRATION SERVI 402 - 7380 - 534.41 -50 TESTING &CALIBRATION SERVI 402 - 7380 - 534.41 -50 ENVIRONMENTAL &ECOLOGICAL 402 - 7380 - 534.49 -90 Water Division Total: Public Works -Water Department Total: Water Fund Fund Total: Excise Tax Return - January 403 - 0000 - 237.00 -00 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403 - 0000- 237.00 -00 Division Total: Department Total: BRANOM INSTRUMENT COMPANY ENGINEERING SERVICES 403 - 7480 - 535.48 -10 CENTURYLINK -QWEST 02 -02 a/c 3604170190080B 403- 7480 - 535.42 -10 02 -05 a/c 36045299118348 403 - 7480 - 535.42 -10 02 -02 a/c 3604170591196B 403- 7480 - 535.42 -10 02 -08 a/c 3605650365696B 403 - 7480 - 535.42 -10 02 -14 NC 3604571535571B 403 - 7480 -535 42 -10 02 -14 A/C 3604570968343B 403 - 7480 - 535.42 -10 02 -14 A/C 3604570831558B 403 - 7480 - 535.42 -10 Invoice Amount 49 97 6.71 24.97 17,931.17 361.75 624.06 150.00 430.48 1,460.21 988.98 52.17 23.79 84.33 795.03 147.96 35.21 21.93 12.28 18.07 113.52 53.64 37.38 127.06 173.00 215.00 22.50 8,626.06 $36,643.76 $36,643.76 $38,521.96 83.75 -54.30 $29.45 $29.45 3,138.13 42.79 84.78 41.76 41.76 1.68 1.94 0.96 E -23 Page 18 Date. 3/14/2013 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Vendor CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES EDGE ANALYTICAL EJ USA, INC FEDERAL EXPRESS CORP HACH COMPANY JULIAN & SON INC, JOHN NCL NORTH CENTRAL LABORATORIES Description Account Number 02 -14 A/C 3604570411199B 403 - 7480- 535.42 -10 02 -14 A/C 3604576684085B 403 - 7480 - 535.42 -10 02 -16 A/C 206T359336570B 403 - 7480 - 535.42 -10 02 -16 a/c 206T329544912B 403- 7480 - 535.42 -10 02 -16 a/c 206T325585090B 403- 7480 - 535.42 -10 02 -14 a/c 3604576315689B 403 - 7480 - 535.42 -10 02 -14 a/c 3604574859247B 403 - 7480 - 535.42 -10 Excise Tax Return - January 403 - 7480- 535.49 -50 TESTING &CALIBRATION SERVI 403 - 7480- 535.41 -50 TESTING &CALIBRATION SERVI 403 -7480- 535.41 -50 TESTING &CALIBRATION SERVI 403 - 7480 - 535.41 -50 WATER SEWAGE TREATMENT EQ403- 7480- 535.31 -20 Shipping Chgs 403 - 7480 - 535.42 -10 WATER &SEWER TREATING CHEN/ 403- 7480 - 535.31 -01 PUMPS & ACCESSORIES 403 - 7480 - 535.31 -20 EXTERNAL LABOR 403 - 7480 - 535.42 -10 CHEMICAL LAB EQUIP & SUPP 403 - 7480- 535.31 -01 OLYMPIC PARTY & CUSTODIAL SUPPLIECHEMICAL LAB EQUIP & SUPP 403- 7480 - 535.31 -01 OLYMPIC PRINTERS INC OLYMPIC STATIONERS INC PACIFIC CONCRETE SERVICES, LLC PETTIT OIL COMPANY PORT ANGELES CITY TREASURER PUD #1 OF CLALLAM COUNTY PUGET SAFETY EQUIPMENT INC SIEMENS INDUSTRY SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC TAURUS POWER & CONTROLS, INC TYCO INTEGRATED SECURITY USA BLUEBOOK WA STATE DEPARTMENT OF ECOLOGY Public Works- WW /Stormw ADAPT CONSULTING INC A -1 PERFORMANCE, INC PRINTING,SILK SCR,TYPSET SUPPLIES MISCELLANEOUS SERVICES FUEL,OIL,GREASE, & LUBES Prepaid Cell -Freed Postage -Young Brook Ave FIRST AID & SAFETY EQUIP CONTRL,INDICA,RECORD INST SUPPLIES POISONS:AGRICUL & INDUSTR CHEMICAL LAB EQUIP & SUPP ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY SECURITY,FIRE,SAFETY SERV CHEMICAL LAB EQUIP & SUPP ENVIRONMENTAL &ECOLOGICAL 403 - 7480- 535.44 -10 403 - 7480 - 535.31 -01 403 - 7480 - 535.48 -10 403 - 7480- 535.31 -01 403 - 7480 - 535.42 -10 403 - 7480 -535 42 -10 403 - 7480 - 535.47 -10 403 - 7480- 535.31 -01 403 - 7480 - 535.31 -20 403 - 7480- 535.31 -01 403 - 7480 - 535.31 -01 403 - 7480 - 535.31 -01 403 - 7480 - 535.31 -20 403 - 7480 - 535.31 -20 403 - 7480 - 535.41 -50 403 - 7480 - 535.31 -01 403 - 7480 - 535.49 -90 Wastewater Division Total: Public Works -WW /Stormwtr Wastewater Fund AM USEMENT,DECORATIONS,ENT 404 - 0000 - 237.00 -00 Division Total: Department Total: BUILDING MAINT &REPAIR SER 404 - 7580 - 537.41 -50 Invoice Amount 44.41 5.96 22.20 54.40 54.40 84.78 84.67 12,387.25 518.00 44.00 44.00 4,149.88 187.55 1,084.63 792.40 15.22 700.69 234.27 518.56 295.64 2,105.67 17.02 32.52 8.15 193 60 45.48 1,163.87 16.65 15.32 6.19 1,042.91 1,355.00 52.75 327.08 1,411.85 $32,470.77 Department Total: $32,470.77 Fund Total: $32,500.22 -14.59 - $14.59 - $14.59 84.93 E -24 Page 19 • City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor ADAPT CONSULTING INC AMSAN ANGELES MILLWORK & LUMBER CO CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES PEN PRINT INC PUGET SAFETY EQUIPMENT INC SOUND PUBLISHING INC WASTE CONNECTIONS, INC Public Works -Solid Waste DEPARTMENT OF REVENUE -WIRES US COMPOSTING COUNCIL CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES April Amundson Michelle Hale Sonja Conventon PORT ANGELES CITY TREASURER RADIO PACIFIC INC (KONP) SUNSET DO -IT BEST HARDWARE US COMPOSTING COUNCIL WASTE CONNECTIONS, INC Public Works -Solid Waste Description Account Number AMUSEMENT,DECORATIONS,ENT 404 - 7580 - 537.44 -10 SUPPLIES 404- 7580 - 537.31 -01 SUPPLIES 02 -14 NC 36045715355718 02 -14 NC 3604570968343B 02 -14 A/C 3604570831558B 02 -14 A/C 3604570411199B 02 -14 A/C 3604576684085B 02 -16 A/C 206T359336570B Excise Tax Return - January MISCELLANEOUS SERVICES CLOTHING & APPAREL COMMUNICATIONS /MEDIA SERV ENVIRONMENTAL &ECOLOGICAL Solid Waste- Collections Public Works -Solid Waste Solid Waste- Collections Excise Tax Return - January COMMUNICATIONS /MEDIA SERV 02 -05 a/c 3604528100532B 02 -14 NC 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 A/C 206T359336570B Excise Tax Return - January MILEAGE REIMBURSEMENT MILEAGE REIMBURSEMENT MILEAGE REIMBURSEMENT Postage -Hale REAL PROPERTY,RENT /LEASE SUPPLIES COMMUNICATIONS /MEDIA SERV BLDG CONSTRUC. SERVICES - ENVIRONMENTAL &ECOLOGICAL ENVIRONMENTAL &ECOLOGICAL ENVIRONMENTAL &ECOLOGICAL ENVIRONMENTAL &ECOLOGICAL SW- Transfer Station 404 - 7580 - 537.31 -20 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.49 -50 404 - 7580 - 537.44 -10 404 - 7580 - 537.31 -01 404 - 7580 - 537.44 -10 404 - 7580 - 537.41 -51 Division Total: Department Total: Fund Total: 405 - 0000 - 237.10 -00 405 - 0000 - 237.00 -00 Division Total: Department Total: 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 -537 42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.49 -50 405 - 7538 - 537.31 -01 405 - 7538 - 537.31 -01 405 - 7538 - 537.31 -01 405 - 7538 - 537.42 -10 405 - 7538 - 537.44 -10 405 - 7538 - 537.31 -20 405 - 7538 - 537.44 -10 405 - 7538 - 537.41 -51 405 - 7538 - 537.41 -51 405 - 7538 - 537.45 -30 405 - 7538 -582 75 -10 405 - 7538 -592 83 -10 Division Total: Invoice Amount 188.27 50.40 5.26 0.84 0.97 0.48 22.21 2.98 11.10 13,449.77 16.26 84.55 168.00 46,197.08 $60,283.10 $60,283.10 $60,268.51 16.80 -12.27 $4.53 $4.53 42.14 0.84 0.97 0.48 22.21 2.98 11.10 26,740.69 13.56 6.22 115.15 29.60 45.00 78.03 158.27 252,525.62 1,318.37 5,367.27 27,568.45 35,210.28 $349,257.23 E -25 Page 20 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor ASPECT CONSULTING, LLC CAFE NEW DAY CLALLAM CNTY AUDITOR Public Works -Solid Waste NORTHERN TOOUBLUETARP CENTURYLINK -QWEST CLALLAM CNTY DEPT OF HEALTH FASTENAL INDUSTRIAL NORTHERN TOOUBLUETARP SEARS COMMERCIAL ONE USA BLUEBOOK Public Works- WW /Stormo Description CONSULTING SERVICES WORKING LUNCH AQUATIC LANDS AGREEMENT A Solid Waste - Landfill Public Works -Solid Waste Solid Waste- LF/Trf Stn Account Number 405 - 7585 - 537.41 -50 405 - 7585 -537 41 -50 405 - 7585 - 537.41 -50 Division Total: Department Total: Fund Total: ROAD /HGWY HEAVY EQUIPMENT 406 - 0000 - 237.00 -00 Division Total: Department Total: 02 -14 A/C 3604571535571B 02 -14 A/C 3604570968343B 02 -14 A/C 3604570831558B 02 -14 NC 3604570411199B 02 -14 A/C 3604576684085B 02 -16 A/C 206T359336570B TESTING &CALIBRATION SERVI SUPPLIES 406 - 7412- 538.42 -10 406 - 7412- 538.42 -10 406 - 7412- 538.42 -10 406 - 7412- 538.42 -10 406 - 7412- 538.42 -10 406 - 7412- 538.42 -10 406 - 7412- 538.41 -50 406 - 7412- 538.35 -01 ROAD /HGWY HEAVY EQUIPMENT 406 - 7412 - 538.35 -01 HAND TOOLS ,POW &NON POWER406- 7412 - 538.35 -01 ELECTRICAL EQUIP & SUPPLY Stormwater Public Works -WW /Stormwtr Stormwater Fund DEPARTMENT OF REVENUE -WIRES Excise Tax Return - January PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE BLUMENTHAL UNIFORMS & EQUIP CENTURYLINK -QWEST CLALLAM CNTY EMS Beverly R Staunton MOROZ, JAMES CLOTHING & APPAREL CLOTHING & APPAREL 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 A/C 3604576684085B 02 -16 NC 206T359336570B Medic I Advisory OVERPAYMENT -- MEDIC I EDUCATIONAL SERVICES EDUCATIONAL SERVICES 406 - 7412- 538.35 -01 Division Total: Department Total: Fund Total: 409 - 0000 - 237.00 -00 409 - 0000 - 237.00 -00 409 - 0000 - 237.00 -00 409 - 0000 - 237.00 -00 409 -0000- 237.00 -00 Division Total: Department Total: 409 - 6025 - 526.20 -80 409 - 6025 - 526.20 -80 409 - 6025 -526 42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 -6025- 526.41 -50 409 - 6025 - 342.60 -20 409 - 6025 -526 31 -08 409 - 6025 - 526.31 -08 Invoice Amount 3,819.58 113.82 78.00 $4,011.40 $353,268.63 $353,273.16 -4.86 -$4.86 -$4.86 0.42 0.49 0.24 11.10 1.49 5.55 1,475.00 39.72 62.63 32.51 230.55 $1,859.70 $1,859.70 $1,854.84 140.67 -86.13 -89.34 -41.02 -36.08 4111.90 - $111.90 72.63 88.89 2.52 2.92 1.43 66.62 8.94 33.29 600.00 176.03 200.00 400.00 E -26 Page 21 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor Description MOROZ, JAMES EDUCATIONAL SERVICES OLYMPIC MEDICAL CENTER SALE SURPLUS /OBSOLETE PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SYSTEMS DESIGN WEST, LLC FINANCIAL SERVICES VERIZON WIRELESS 02 -15 a/c 264395724 -00001 Fire Department Medic I Fire Department Medic I Utility INTEGRAL CONSULTING, INC CONSULTING SERVICES Public Works- WW /Stormt4 Wastewater Remediation Public Works -WW /Stormwtr Harbor Clean Up AIR FLO HEATING COMPANY INC ALL WEATHER HEATING & COOLING ALPHA BUILDER CORPORATION C & F INSULATION CENTURYLINK -QWEST DAVE'S HEATING & COOLING SVC FLUID MARKET STRATEGIES GLASS SERVICES CO INC MATHEWS GLASS CO INC CRAIG SMITH JAMES BIGBIE II RICHARD HIXSON PENINSULA HEAT INC CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE 02 -14 A/C 3604571535571B 02 -14 A/C 3604570968343B 02 -14 A/C 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 NC 206T359336570B CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE EQUIPMENT MAINTENANCE,REC PW CONSTRUCTION & RELATED Account Number 409 - 6025 - 526.31 -08 409 - 6025 - 526.31 -13 409 - 6025 - 526.31 -02 409 - 6025 - 526.31 -02 409 - 6025 - 526.31 -02 409 - 6025 - 526.31 -13 409 - 6025 - 526.31 -13 409 - 6025 - 526.41 -50 409 - 6025 - 526.42 -10 Division Total: Department Total: Fund Total: 413- 7481 - 535.41 -50 Division Total: Department Total: Fund Total: 421 - 7121- 533.49 -86 421 - 7121- 533.49 -86 421 - 7121- 533.49 -86 421 - 7121- 533.49 -86 421 - 7121- 533.49 -86 421 - 7121- 533.49 -86 421 - 7121- 533.49 -86 421 - 7121- 533.49 -86 421 -7121- 533.49 -86 421 - 7121- 533.42 -10 421 - 7121- 533.42 -10 421 -7121- 533.42 -10 421 - 7121- 533.42 -10 421 - 7121- 533.42 -10 421 - 7121- 533.42 -10 421 - 7121- 533.49 -86 421 -7121- 533.49 -86 421 - 7121- 533.49 -86 421 - 7121 -533 49 -86 421 -7121- 533.49 -86 421 - 7121- 533.49 -86 421- 7121- 533.49 -86 421 - 7121- 533.49 -86 421 - 7121- 533.49 -86 421- 7121- 533.49 -86 421 - 7121- 533.49 -86 Invoice Amount 200.00 88.85 1,111.47 834.78 529.28 318.04 465.60 2,841.20 83.02 $8,125.51 $8,125.51 $8,013.61 18,459.00 $18,459.00 $18,459.00 $18,459.00 500.00 500.00 500.00 500.00 1,900.00 1,840.63 1,500.00 1,463.40 633.60 0.42 0.49 0.24 11.10 1.49 5.60 1,000.00 3,909.05 804.00 993.00 451.02 37.50 50.00 15.00 65.00 168.56 305.69 E - 27 Page 22 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor TRACY'S INSULATION UNITED PARCEL SERVICE Public Works- Electric PUD #1 OF CLALLAM COUNTY Public Works- Electric MAGNUM POWER, LLC UTILX CORPORATION CASCADE SAWING & DRILLING MUELLER CO PUD #1 OF CLALLAM COUNTY WA STATE PATROL Public Works- Electric MUELLER CO Public Works -Water MUELLER CO Public Works -WW /Stormw PACE ENGINEERS, INC Public Works -Equip Svcs BROWN AND CALDWELL IMCO GENERAL CONSTRUCTION PEN PRINT INC Public Works -WW /Stormw ALLDATA Description CITY REBATE CITY REBATE CITY REBATE Shipping Chgs Conservation Public Works- Electric Conservation Power Supply 1 Telecommunications Public Works - Electric Telecommunications Fund Release Retainage Release Retainage MACHINERY & HEAVY HRDWARE ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY BACKGROUND CHECKS Electric Projects Public Works- Electric Electric Utility CIP ELECTRICAL EQUIP & SUPPLY Water Projects Public Works -Water Water Utility CIP ELECTRICAL EQUIP & SUPPLY Wastewater Projects Public Works -WW /Stormwtr WasteWater Utility CIP CONSULTING SERVICES Stormwater Util CIP Projs Public Works -Equip Svcs Stormwtr Util Projects CONSULTING SERVICES PW CONSTRUCTION & RELATED SIGNS, SIGN MATERIAL CSO Capital Public Works -WW /Stormwtr Account Number 421 - 7121 - 533.49 -86 421 - 7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.42 -10 Division Total: Department Total: Fund Total: 431 - 7130- 538.47 -10 Division Total: Department Total: Fund Total: 451 - 0000 - 223.40 -00 451 - 0000 - 223.40 -00 Division Total: Department Total: 451 - 7188- 594.65 -10 451 - 7188- 594.64 -10 451 - 7188- 594.65 -10 451 - 7188- 594.65 -10 Division Total: Department Total: Fund Total: 452 - 7388 - 594.65 -10 Division Total: Department Total: Fund Total: 453 - 7488 - 594.65 -10 Division Total: Department Total: Fund Total: 456- 7688 - 594.41 -50 Division Total: Department Total: Fund Total: 463 -7489- 594.65 -10 463- 7489 - 594.65 -10 463- 7489 - 594.65 -10 Division Total: Department Total: CSO Capital Fund Fund Total: RENTAL/LEASE EQUIPMENT 501 - 0000 - 237.00 -00 Invoice Amount 1,062.32 1,001.88 757.68 107.51 $20,085.18 $20,085.18 $20,085.18 50.45 $50.45 $50.45 $50.45 8,258.16 3,453.23 $11,711.39 $11,711.39 975.60 249.10 490.00 40.00 $1,754.70 $1,754.70 $13,466.09 1,043.35 $1,043.35 $1,043.35 $1,043.35 1,043.35 $1,043.35 $1,043.35 $1,043.35 70,014.83 $70,014.83 $70,014.83 $70,014.83 53,001.79 706,860.29 171.27 $760,033.35 $760,033.35 $760,033.35 -9.24 E -28 Page 23 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor AUTOMOTIVE RESOURCES INC HEARTLINE IBS INCORPORATED KAMAN INDUSTRIAL TECHNOLOGIES MCMASTER -CARR SUPPLY CO MURRAY MOTORS INC NAPA AUTO PARTS NORTHWEST MFG & DIST INC PETTIT OIL COMPANY SIX ROBBLEES' INC A -1 PERFORMANCE, INC ALDERSONS AUTO BODY & PAINT INC ALLDATA ARAMARK AUTOMOTIVE RESOURCES INC BAXTER AUTO PARTS #15 CENTURYLINK -QWEST COPY CAT GRAPHICS H & R PARTS & EQUIPMENT INC LES SCHWAB TIRE CENTER LINCOLN INDUSTRIAL CORP MCMASTER -CARR SUPPLY CO Description AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO BODIES & ACCESSORIES AUTO & TRUCK MAINT. ITEMS FURNITURE, OFFICE AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK ACCESSORIES BUILDING MAINT &REPAIR SER EXTERNAL LABOR SERVICES RENTAL/LEASE EQUIPMENT LAUNDRY /DRY CLEANING SERV AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT ITEMS 02 -14 A/C 3604571535571B 02 -14 NC 3604570968343B 02 -14 A/C 3604570831558B 02 -14 NC 3604570411199B 02 -14 A/C 3604576684085B 02 -16 NC 206T359336570B AUTO & TRUCK ACCESSORIES AUTO & TRUCK ACCESSORIES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT. ITEMS FURNITURE, OFFICE Account Number 501 - 0000 - 237.00 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501- 0000 - 237.00 -00 501 - 0000 - 237.00 -00 501 - 0000 - 237.00 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 237.00 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 Division Total: Department Total: 501 - 7630 - 548.41 -50 501- 7630 - 548.34 -02 501 - 7630 - 548.48 -02 501 - 7630 - 548.49 -90 501 - 7630 - 548.31 -01 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.42 -10 501 - 7630 - 548.42 -10 501 - 7630 - 548.42 -10 501 - 7630 - 548.42 -10 501 - 7630 - 548.42 -10 501 - 7630 - 548.42 -10 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.31 -01 501 - 7630- 548.31 -01 Invoice Amount -19.08 110.51 110.51 148.97 97.80 -2.48 -51.40 -4.33 87.48 30.34 35.77 -11.23 8,240.44 7,549.10 836.91 125.55 738.88 $18,014.50 $18,014.50 102.54 1,223.40 119.24 21.99 246.19 9.64 17.96 279.50 1.47 1.70 0 84 38.86 5.22 19.42 135 50 26 02 20.07 1,103 29 108.06 88.58 22.22 31.91 663.30 E -29 Page 24 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor MCMASTER -CARR SUPPLY CO MOTOR TRUCKS INC N C MACHINERY CO NAPA AUTO PARTS NORTHWEST MFG & DIST INC PAPE' MATERIAL HANDLING PETTIT OIL COMPANY PORT ANGELES TIRE FACTORY PRICE FORD LINCOLN QUALITY 4X4 TRUCK SUPPLY RUDDELL AUTO MALL SEATTLE PUMP & EQUIPMENT SME CORPORATION SNAP -ON TOOLS - CHUGGER DEANE SOUND PUBLISHING INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC VALLEY FREIGHTLINER INC Public Works -Equip Svcs DEPARTMENT OF REVENUE -WIRES CENTURYLINK -QWEST ECYCLENW INSIGHT PUBLIC SECTOR Finance Department Description AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK ACCESSORIES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK ACCESSORIES AUTO & TRUCK MAINT. ITEMS ENVIRONMENTAL &ECOLOGICAL AUTO & TRUCK MAINT. ITEMS COMMUNICATIONS /MEDIA SERV AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT. ITEMS Equipment Services Public Works -Equip Svcs Equipment Services Excise Tax Return - January 02 -14 A/C 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 NC 3604570411199B 02 -14 A/C 3604576684085B 02 -16 NC 206T359336570B 2012 EQUIPMENT DISPOSAL DATA PROC SERV &SOFTWARE Information Technologies Account Number 501 - 7630 - 548.35 -01 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.49 -90 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 -548 34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.49 -90 501 - 7630 - 548.35 -01 501 - 7630 - 548.44 -10 501 - 7630 - 548.34 -02 501- 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 Division Total: Department Total: Fund Total: 502 - 0000 - 237.00 -00 Division Total: Department Total: 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.47 -10 502 - 2081 - 518.48 -02 Division Total: Invoice Amount 55.79 64.23 72.13 47.22 36.48 72.00 144.88 34.03 75.88 17.13 85.64 168.58 708.93 357.04 189.05 215.88 20.42 109.85 99.44 1,571.80 640.00 72.68 37.92 38.99 51.32 9.69 196.65 $9,480.57 $9,480.57 $27,495.07 286.43 $286.43 $286.43 1.92 2.18 1.07 49.97 6.71 24.97 282.80 945.05 $1,314.67 E -30 Page 25 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor AWC EMPLOYEE BENEFITS TRUST NW ADMIN TRANSFER ACCT Self Insurance CENTURYLINK -QWEST Economic Development AWC EMPLOYEE BENEFITS TRUST Fireman's Pension Description Finance Department Information Technology Med.DenNis Premiums LT Disability Life Insurance L1 MedNis Premiums REIMBURSE MEDICARE -FEB Disability Board- February REIMBURSE MEDICARE -FEB REIMBURSE MEDICARE -FEB REIMBURSE MEDICARE -FEB Disability Board - February REIMBURSE MEDICARE -FEB Disability Board - February REIMBURSE MEDICARE -FEB REIMBURSE MEDICARE -FEB REIMBURSE MEDICARE -FEB Disability Board - February Disability Board - February S /NS/WT RETIREES REIMBURSE MEDICARE -FEB REIMBURSE MEDICARE -FEB Other Insurance Programs Self Insurance Self - Insurance Fund 02 -14 NC 3604571535571B 02 -14 NC 3604570968343B 02 -14 A/C 3604570831558B 02 -14 NC 3604570411199B 02 -14 NC 3604576684085B 02 -16 A/C 206T359336570B Archaeologist Economic Development Cultural Resources Retiree Premiums REIMBURSE MEDICARE -FEB REIMBURSE MEDICARE -FEB Disability Board - February REIMBURSE MEDICARE -FEB Fireman's Pension Account Number Department Total: Fund Total: 503 -1631- 517.46 -30 503 -1631- 517.46 -31 503 -1631- 517.46 -32 503 - 1631- 517.46 -34 503 - 1631- 517.46 -35 503 - 1631 -517 46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 -1631- 517.46 -35 503 - 1631- 517.46 -35 503 -1631- 517.46 -35 503 -1631- 517.46 -35 503 -1631- 517.46 -35 503 -1631- 517.46 -35 503 -1631- 517.46 -35 503 -1631- 517.46 -35 503 - 1631- 517.46 -33 503 - 1631- 517.46 -34 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 Division Total: Department Total: Fund Total: 504 - 1512- 558.42 -10 504 - 1512- 558.42 -10 504 - 1512- 558.42 -10 504 - 1512- 558.42 -10 504 - 1512- 558.42 -10 504 -1512- 558.42 -10 Division Total: Department Total: Fund Total: 602 - 6221 - 517.46 -35 602- 6221 - 517.46 -35 602- 6221 - 517.46 -35 602 - 6221 - 517.46 -35 602 - 6221 - 517.46 -35 Division Total: Invoice Amount $1,314.67 $1,601.10 253,398.96 4,164.90 1,696.61 10,873.39 115 40 20.00 104.90 545.90 104.90 169.37 104.90 231.44 104.90 104.90 104.90 81.70 645.70 75,692.25 9,019.00 103.90 104.90 $357,492.82 $357,492.82 $357,492.82 0.21 0.24 0.12 5.55 0.75 2.77 $9.64 $9.64 $9.64 4,011.32 104.90 104 90 99.18 104.90 $4,425.20 E -31 Page 26 City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor PA DOWNTOWN ASSN CANON USA, INC CENTURYLINK -QWEST DEX MEDIA WEST OLYMPIC MAILING SERVICES OLYMPIC STATIONERS INC POSTMASTER Esther Webster /Fine Arts ASSOCIATION OF WASHINGTON CITIES EMPLOYEES ASSOCIATION GUARANTEED EDUCATION TUITION LEOFF OFFICE OF SUPPORT ENFORCEMENT PERS TEAMSTERS LOCAL 589 UNITED WAY (PAYROLL) US DEPARTMENT OF EDUCATION VOLUNTEER FIRE ASSOCIATION WSCFF /EMPLOYEE BENEFIT TRUST Description Fireman's Pension Firemen's Pension JAN 2013 DECAL SALES JAN 2013 PBIA DUES JAN 2013 1ST STREET PLAZA Off Street Parking Fund OFFICE MACHINES & ACCESS 02 -14 A/C 3604571535571B 02 -14 A/C 3604570968343B 02 -14 NC 3604570831558B 02 -14 A/C 3604570411199B 02 -14 NC 3604576684085B 02 -14 A/C 3604573532775B 02 -16 A/C 206T359336570B COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL COMMUNICATIONS /MEDIA SERV Esther Webster /Fine Arts Esther Webster /Fine Arts Esther Webster Fund AWC SUPP LIFE INS PAYROLL SUMMARY PAYROLL SUMMARY P/R Deductions pe 02 -17 P/R Deductions pe 02 -17 P/R Deductions pe 02 -17 P/R Deductions pe 02 -17 P/R Deductions pe 02 -17 P/R Deductions pe 02 -17 P/R Deductions pe 02 -17 PAYROLL SUMMARY P/R Deductions pe 02 -17 PAYROLL SUMMARY P/R Deductions pe 02 -17 Payroll Clearing Account Number Department Total: Fund Total: 650- 0000 - 231.91 -00 650- 0000 - 231.92 -00 650- 0000 - 231.93 -00 Division Total: Department Total: Fund Total: 652 - 8630 - 575.45 -31 652- 8630 - 575.42 -10 652- 8630 - 575.42 -10 652 - 8630 - 575.42 -10 652 - 8630- 575.42 -10 652 - 8630- 575.42 -10 652- 8630 - 575.42 -10 652- 8630 - 575.42 -10 652- 8630 - 575.44 -10 652 - 8630 - 575.49 -60 652 - 8630- 575.31 -01 652 - 8630 - 575.31 -01 652 - 8630 - 575.42 -10 Division Total: Department Total: Fund Total: 920 - 0000 - 231.53 -30 920 - 0000 - 231.55 -30 920 - 0000 - 231.56 -95 920 - 0000 - 231.51 -21 920 - 0000 - 231.56 -20 920 - 0000 - 231.56 -20 920 - 0000 - 231.51 -10 920 - 0000 -231 51 -11 920 - 0000 - 231.51 -12 920 - 0000 -231 54 -10 920 - 0000 - 231.56 -10 920 - 0000 - 231.56 -30 920 - 0000 - 231.55 -20 920 - 0000 - 231.53 -20 Division Total: Department Total: Fund Total: Invoice Amount $4,425.20 $4,425.20 620.13 4,067.87 2,045.58 $6,733.58 $6,733.58 $6,733.58 16.23 0.63 0.73 0.36 16.66 2.24 52.98 8.32 11.00 48.41 64.44 51.95 45.40 $319.35 $319.35 $319.35 309.10 525.00 263.50 23,421.52 670.09 169.85 1,672.26 11,258 04 39,097.55 3,535.00 598.46 76.19 27.00 1,575.00 $83,198.56 $83,198.56 $83,198.56 E -32 Page 27 a City of Port Angeles City Council Expenditure Report From: 2/23/2013 To: 3/8/2013 Date 3/14/2013 Vendor Description Account Number Invoice Amount Totals for check period From: 2/23/2013 To: 3/8/2013 $5,133,583.69 E -33 Page 28 ORTNGELES WASHINGTON, U. S. A CITY COUNCIL MEMO DATE: March 19, 2013 To: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Concrete Cylinder Pipe Replacement, Project WT02 -2009 Final Acceptance Summary: Primo Construction, Inc., of Sequim, WA has completed the construction contract for Concrete Cylinder Pipe (CCP) Replacement, Project WT02 -2009. The work has been inspected and accepted as complete in the amount of $1,106,031.04, including applicable taxes. Final payment has been made with 5% retainage being held. Recommendation: Accept the Concrete Cylinder Pipe Replacement Project, project number WT02 -2009, and authorize release of the retainage upon receipt of required clearances. Background /Analysis: Bids were opened on April 23, 2012 for the construction of the Concrete Cylinder Pipe (CCP) Replacement project. Primo Construction, Inc., of Sequim, WA was awarded the contract on May 1, 2012. Construction began on July 2, 2012. The project was substantially complete on November 29, 2012 and physically complete on December 19, 2012. The project has been inspected and determined to be complete. The final payment request was submitted and processed on March 11, 2013. Inspection and project management for the project were performed by the City's engineering staff. The original contract amount was $ 1,172,534.92 and the final contract amount, including retainage and applicable taxes, adjusted for quantity variances is $1,106,031.04. The following table is a summary of project construction costs: Original Contract Amount Change Orders (0) Unit Quantity Variations Final Cost Project Cost Variance $1,172,534.92 $ 0.00 - $66,503.88 $1,106,031.04 -5.7% It is recommended that Council accept Project WT02 -2009, Concrete Cylinder Pipe (CCP) Replacement, and authorize release of the retained percentage upon receipt of required clearances. N: \CCOUNCIL\FINAL \Concrete Cylinder Pipe WT02 -2009, Final Acceptance.docx E -34 ORT NGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: MARCH 19, 2013 To: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: 2013 -2014 LODGING TAX ADVISORY COMMITTEE APPOINTMENTS Summary: The terms on the Lodging Tax Advisory Committee (LTAC) expired as of February 28, 2013. It is therefore necessary to complete an annual review of Lodging Tax Committee Members. In late 2012 applicants were interviewed by Mayor and City Manager. It is recommended that positions be refilled for 2013 as listed below. Recommendation: Approve appointments to the Lodging Tax Advisory Committee for terms ending February 28, 2014. Background / Analysis: On November 6, 2012 City Council approved the following members of the Lodging Tax Advisory Committee. Historically appointments have been made in September or October of each year with meetings held on lodging tax funding determinations in October. The Lodging Tax Advisory Committee (LTAC) reviews, comments and makes recommendations to the City Council on activities and /or facilities to be funded by lodging excise tax revenues. The LTAC is composed of nine members appointed to one -year terms, with possible reappointment for successive terms. State statute requires annual review of committee representatives. At the last Lodging Tax Committee meeting detailed discussion occurred on the need to have more than one meeting annually. Reasons for additional meetings included pending legislative changes, revenue monitoring and long range financial discussions related to the fund. Considering members have just recently been appointed and interviewed staff recommends that Council formally extend the terms of these members through February 28th 2014. Per the ordinance that established the LTAC, membership is structured as follows and the following terms will be extended. Advertising for one Citizen -At -Large position will be noticed and interviewed with a goal of filling that vacant position in April of 2013. E -35 MEMO TO CITY COUNCIL - LODGING TAX ADVISORY COMMITTEE APPOINTMENTS PAGE 2 Voting Members: • One City Councilmember • Two members who are representatives of businesses required to collect lodging excise tax. • Two members who are persons involved in activities to be funded by lodging tax revenue. Non - voting Members: • Three citizen -at -large members who neither represent businesses required to collect the lodging excise tax nor are persons involved in activities authorized to be funded by the lodging excise tax. • One member who is a representative of the Port Angeles Forward Committee. Interested applicants were interviewed by Mayor Kidd and City Manager McKeen. Recommendations for filling the vacant positions are as follows: Councilmember (1) Mayor Cherie Kidd Lodging Tax Collector (2) Joseph Mollerus — Red Lion Tammy Oxentenko — Olympic Lodge Lodging Tax Recipient (2) Scott Nagel — Local Festival Organizer Ryan Malane — Black Ball Ferry Line Citizen -At -Large (3) Non - voting Fowler Stratton Betsy Wharton PA Forward Representative (1) Non - voting Mike Edwards CITY OF pORT NGELES WASHINGTON, U. S. A CITY COUNCIL MEMO DATE: March 19, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Equipment Purchase — Police Vehicles Summary: A bid proposal was issued for two 2011, 2012 or 2013 model year Chevrolet Caprice sedans with less than 1,000 accumulated miles and all required factory standard equipment, including a 36 month and /or 36,000 mile warranty. One vendor, Elliot Motors of Davenport, Washington, submitted a responsible bid. The funds for the replacements are included in the 2013 budget. Recommendation: Approve and authorize the City Manager to sign a contract with Elliott Motors for the purchase of two 2011 Chevrolet Caprice patrol cars in the amount of $44,064 and to make minor modifications to the contract, if necessary. Background /Analysis: On January 15, 2013, Council approved the purchase of two 2013 Dodge Chargers to replace two older police vehicles. Prior to completing the purchase, the City was notified that two unused Chevrolet Caprice police sedans were being sold at a reduced price. A bid proposal was issued specifying 2011, 2012 or 2013 model year Chevrolet Caprice automobiles with less than 1,000 accumulated miles each and all required factory standard police specific equipment, including a 36 month and /or 36,000 mile warranty. One bid was received from Elliott Motors for two 2011 Chevrolet Caprice four door sedans. The received bid met all areas of the specification. Both cars are new 2011 models that were never sold. The total bid price (including tax) for the two sedans is $44,064. Purchasing the 2011 Chevrolet Caprice sedans instead of the two 2013 Dodge Chargers will save the City approximately $12,000. This action is being proposed with the concurrence of the Police Chief. The procurement of the Dodge Chargers will not be accomplished. There is no change in the number of vehicles being purchased. Additional public safety equipment will be installed by the state contract police equipment installer, Systems for Public Safety. Funds in the amount of $80,000 were reserved in the 2013 budget for this purchase. It is recommended that Council approve and authorize the City Manager to sign a contract with Elliott Motors for the purchase of two 2011 Chevrolet Caprice patrol cars in the amount of $44,064 and to make minor modifications to the agreement, if necessary. N. \CCOUNCIL\FINAL\Equipment Purchase - Police Vehicles.docx E -37 CITY OF pORTINGELES WASHINGTON, U. S. A CITY COUNCIL MEMO DATE: March 19, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: CPI Telecommunications Right -Of -Way License Agreement Renewal #2 Summary: The City's license with Capacity Provisioning, Inc., for its Telecommunications Right of Way License within the City expired on September 8, 2012 and needs to be renewed. Recommendation: Approve and authorize the Public Works and Utilities Director to renew the Telecommunications Right -Of -Way License with Capacity Provisioning, Inc., for a five -year term. Background /Analysis: The City's right -of -way license with Capacity Provisioning, Inc. (CPI) to construct, operate, and maintain a telecommunications system within the City became effective September 24, 2001 and was amended on September 9, 2002. The initial license term was for a five year period and expired September 9, 2007. The first license renewal term was also for five years and expired on September 8, 2012 due to an administrative oversight. In accordance with the City's telecommunications ordinance, CPI requested the license be renewed and provided a report on the number of customers served and the number of network interconnections. CPI will also pay a $500 deposit to offset the City's administrative cost to consider the renewal. Due to the likelihood of technological changes and the expiration of the Institutional Network Services Agreement in 2017, staff does not recommend the term of the renewed Right -of -Way license exceed a five year period. The proposed Agreement will expire on September 7, 2017 if approved. The City Attorney reviewed the proposed renewal, and on March 12, 2013, the Utility Advisory Committee unanimously recommended that City Council approve the Right -Of -Way License Renewal with Capacity Provisioning, Inc., for another five -year term. Attachment: Right -Of -Way License Renewal No. 2 N. \CCOUNCIL \FINAL \2013 CPI Telecommunications Right Of Way License Agreement Renewal No 2.docx E -38 RIGHT -OF -WAY LICENSE RENEWAL NO. 2 This Agreement is entered into this day of , 2013 between the City of Port Angeles (hereinafter "City ") granting municipal consent to Capacity Provisioning, Inc. (hereinafter "Grantee "), in the form of a right -of -way license for the purpose of constructing, maintaining, operating and using a telecommunications facility or a telecommunications system in public streets, alleys and rights -of -way in the City of Port Angeles to provide private telecommunications services and telecommunications services to public institutions and business end users within the City; providing for general and administrative provisions; providing fees and compensation for the privileges conferred under this right -of -way license; providing conditions; providing for enforcement of right -of -way license provisions; and providing for written acceptance of the terms of this right -of -way license. WHEREAS, the City of Port Angeles, pursuant to federal law, state statutes, and local ordinances, is authorized to consent to one or more non - exclusive right -of -way licenses to construct, operate, and maintain a telecommunications system in the public rights -of -way within the municipal boundaries of the City as designated in Exhibit "A" ( "City Area "); and WHEREAS, the Grantee has entered into an Institutional Network Service Agreement with the City, which is attached hereto as Exhibit `B ", and has requested municipal consent from the City to construct, operate and maintain a telecommunications system; and WHEREAS, the telecommunications system includes facilities comprised of conduit, lines, fiber, active or passive dark fiber, utility poles, and other telecommunications facilities located in the right -of -way that are used to provide private telecommunications services and telecommunications services for hire, sale or resale to public institutions and business end users within the City; and WHEREAS, the Grantee has requested municipal consent from the City to construct, purchase, acquire, develop, finance, lease, license, handle, provide, add to, or contract for additional facilities to reach and interconnect with the institutional network nodes as provided by the Cable Communications Franchise No. 3116 ; Page 1 of 8 E - 39 IN CONSIDERATION of the above representations and the agreements set forth herein, the parties hereby agree as follows: Section 1 - Definitions. The definitions of all words not defined herein shall be as used in the Revised Code of Washington and the following Chapters of the Port Angeles Municipal Code: Chapter 11.14 Telecommunications, Chapter 3.70 Revenues and Fees, Chapter 5.04 Licensing, Chapter 5.80 Taxation, Chapter 11.08 Construction or Excavation Work Within Rights -of -Way, Chapter 11.12 Right -of -Way Use, Chapter 13.14 Pole Attachments, and Chapter 17.52 Wireless Telecommunications Towers and Facilities, which are incorporated herein for all purposes. Section 2 - Scope Of City Consent. The City hereby consents to authorize the Grantee, a renewed term for a period of five (5) years from and after the effective date of this Agreement (the "Term "), to exercise the non - exclusive right to construct, purchase, acquire, develop, finance, lease, license, handle, provide, add to, contract for additional facilities, use, operate, own, and maintain a telecommunication system in, on, under and over the public rights -of -way, to reach and interconnect with institutional network nodes as provided by the Cable Communications Franchise Ordinance No. 3116 and the I -Net Services Agreement, subject to applicable law and specifically Chapter 11.14 PAMC, hereafter referred to as the Telecommunications Ordinance. Section 3 - Authority Not Exclusive. The consent conferred in Section 2 is not exclusive, pursuant to the Telecommunications Ordinance. The Grantee shall respect the rights and property of the City and other authorized users of the public rights -of -way. Section 4 - Fees And Compensation. From and after the effective date of this Agreement and throughout the Term of this Agreement, the Grantee shall pay the City all taxes, fees and compensation pursuant to the Telecommunications Ordinance and the Institutional Network Services Agreement. From and after the effective date of this Agreement and throughout the Term of this Agreement, Grantee's telecommunications services gross revenues shall be subject to a public utility tax in accordance with Chapter 5.80, Licensing and Taxation, PAMC. Section 5 — Occupation License Required. From and after the effective date of this Agreement and throughout the Term of this Agreement, the Grantee shall obtain an occupation license from the City pursuant to Chapter 5.80, Licensing and Taxation, PAMC. Section 6 - Construction and Operation of the Telecommunication System. In constructing and operating its telecommunication system, the Grantee shall comply with all applicable requirements of the following Chapters of the Port Angeles Municipal Code: Chapter 11.14 Telecommunications, Chapter 3.70 Revenues and Fees, Chapter 5.04 Licensing, Chapter 5.80 Taxation, Chapter 11.08 Construction or Page 2 of 8 E - 40 Excavation Work Within Rights -of -Way, Chapter 11.12 Right -of -Way Use, Chapter 13.14 Pole Attachments, and Chapter 17.52 Wireless Telecommunication Towers and Facilities. In addition, the Grantee shall comply with the following: 6.1 Permits Required. Grantee shall not construct, reconstruct, or relocate the telecommunication system (or parts thereof) within the public rights -of -way or on City property unless authority has been obtained in accordance with the Telecommunications Ordinance or other applicable City approvals. Nothing within this right -of -way license shall be construed to authorize the Grantee or a lessee to make interconnections within the City or connections with end users within the City not authorized by this Agreement. Nothing within this right -of- way license shall be construed to authorize the Grantee or a lessee to provide telecommunications services and /or cable television services for hire, sale or resale to the general public within the City until Grantee or lessee has obtained a master permit and /or a cable television franchise from the City and has registered and received all requisite licenses, certificates and authorizations from the Federal Communications Commission, the Washington Utilities and Transportation Commission, or any other federal or state agency having jurisdiction. 6.2 Plan Review. Grantee shall not commence construction unless and until all maps and other documents are provided to the City, in accordance with Chapter 11.14 Telecommunications, Chapter 5.04 Licensing, Chapter 5.80 Taxation, Chapter 11.08 Construction or Excavation Work Within Rights -of -Way, Chapter 11.12 Right -of -Way Use, and Chapter 13.14 Pole Attachments. 6.3 Scheduling. The Grantee shall provide the City advance notice before beginning construction or installation, pursuant to the Telecommunications Ordinance. 6.4 Commencement of Construction. Construction of the facilities contemplated by the September 9, 2002 right -of -way license was completed. Any reconstruction, additional construction, and maintenance work shall comply with this right -of -way license.. 6.5 Construction Standards. Grantee shall comply with construction standards in accordance with Section 11.14.040 of the Telecommunications Ordinance. In addition, any employee, contractor, vendor or agent assigned to work on the installation, maintenance, or repair of system equipment must be properly licensed under the laws of the State of Washington and the City of Port Angeles. 6.6 Inspections. The Grantee shall permit the City to conduct inspections of construction or installation to ensure compliance with the Telecommunications Ordinance. Page 3 of 8 E -41 6.7 Restoration of Property. At its own cost and expense, Grantee shall within ten (10) calendar days restore property on public or private lands disturbed by Grantee's activities, pursuant to the Telecommunications Ordinance. 6.8 Removal or Relocation of Facilities. The Grantee shall remove or relocate facilities as required by the Telecommunications Ordinance. 6.9 Installations on City Property and Private Property. No cable line, wire, amplifier, converter, utility pole, or other telecommunications facilities owned by the Grantee shall be installed by the Grantee on any City property or private property without first securing the written permission of the City or a grant of authority as required under this Agreement or written permission of the property owner and /or lawful occupant of any property involved. 6.10 City Use of Grantee's Facilities. In consideration of the rights and privileges hereby granted, the City shall have, and Grantee hereby grants to the City, the right and privilege to suspend and maintain wires and necessary control boxes on poles placed by the Grantee in the streets, and other places aforesaid, or if such wires are placed underground, to place and maintain in the pipes or conduits of the Grantee, if space therein is available, wires which the City may require for telecommunications, electrical, water, wastewater, fire, police, or emergency services. All such wires must be placed on the poles or in conduits so as not to interfere with communications service and shall not carry currents or voltage dangerous to Grantee's plant or Grantee's users, and all installations, maintenance and repairs shall be subject to the rules, regulations and supervision of the Grantee. The City agrees in consideration of establishing this service and furnishing such facilities, to hold Grantee harmless from all claims and /or liability for damages, which may arise out of operating these wires and control boxes. Further, where such facilities have been installed or maintained by the City and not solely by Grantee, the City agrees to hold the Grantee harmless from all liability for any claims or damages that may arise out of the negligent installation, maintenance, use or operation by the City of these facilities. 6.11 Books and Records. The Grantee shall keep books and records as required by the Telecommunications Ordinance and in accordance with generally accepted accounting principles. 6.12 Underground Utilities. The Grantee shall subscribe to the One Call Locator Service and comply with all regulations of Chapter 19.122 RCW for its telecommunications system within the City. 6.13 Institutional Network Services Agreement. As a condition of maintaining municipal consent under this right -of -way license, the Grantee shall comply with the Cable Communications Franchise No. 3116, and the Institutional Network Services Agreement. The City shall have the right to terminate this right -of -way Page 4 of 8 E -42 license if Grantee fails to comply with the Institutional Network Services Agreement. Section 7 - Tree Trimming. Upon ten (10) days' written notice provided to the Director, except in an emergency of imminent danger to persons or property, the Grantee may trim trees or other vegetation owned by the City or encroaching upon the public right -of -way to prevent branches or leaves from touching or otherwise interfering with its wires. All trimming or pruning within environmentally sensitive areas shall be subject to applicable requirements of Chapter 15.20 PAMC Environmentally Sensitive Areas Protection. All trimming or pruning shall be at the sole cost of the Grantee. The Grantee may contract for said trimming or pruning services with any person approved by the City prior to the rendering of said services. Section 8 - Reports. The Grantee shall make available to the City such information or reports, as required by the Telecommunications Ordinance. The Grantee shall allow the City to inspect any of the Grantee's facilities and equipment with sufficient notice as to not disrupt the operations of the Grantee. Section 9 - Insurance. The Grantee shall comply with Section 11.14.120(E) of the Telecommunication Ordinance governing insurance and shall submit to the City a certificate of insurance that demonstrates such compliance. Section 10 - Indemnity. The Grantee hereby releases, covenants not to bring suit, and agrees to indemnify, defend and hold harmless the City, its officers, employees, agents and representatives from any and all claims, costs, judgments, awards or liability to any person, including claims by the Grantee's own employees to which the Grantee might otherwise be immune under Title 51 RCW, arising from injury or death of any person or damage to property, of which the negligent acts or omissions of the Grantee, its agents, servants, officers or employees in performing under this license, master permit, or lease are the proximate cause. The Grantee further releases, covenants not to bring suit, and agrees to indemnify, defend, and hold harmless the City, its officers and employees from any and all claims, costs, judgments, awards or liability to any person including claims by the Grantee's own employees, including those claims to which the Grantee might otherwise have immunity under Title 51 RCW, arising against the City solely by virtue of the City's ownership or control of the rights -of -way or other public properties, by virtue of the Grantee's exercise of the rights granted herein, or by virtue of the City's permitting the Grantee's use of the City's rights -of -way or other public property, based upon the City's inspection or lack of inspection of work performed by the Grantee, its agents and servants, officers or employees in connection with work authorized on the City's property or property over which the City has control, pursuant to this license, master permit, or lease or pursuant to Page 5 of 8 E - 43 any other permit or approval issued in connection with this license, master permit, or lease. This covenant of indemnification shall include, but not be limited by this reference to, claims against the City arising as a result of the negligent acts or omissions of the Grantee, its agents, servants, officers or employees in barricading, instituting trench safety systems, or providing other adequate warnings of any excavation, construction or work in any public right -of -way or other public place in performance of work or services permitted under this license, master permit, or lease. Section 11 - Grantee Default And Remedies. If Grantee fails to comply with or is in violation of this Agreement or the Telecommunication Ordinance, Grantee will be subject to termination and remedies as provided for in PAMC 11.14.120 and 11.14.130. Section 12 - Compliance With Laws; Severability. 12.1 Notwithstanding any other provisions of this Agreement to the contrary, the Grantee shall at all times comply with all applicable police powers and regulations of the City and all administrative agencies thereof. 12.2 If any provision of this Agreement or any related ordinance is held by any court or by any federal, state, or local agency of competent jurisdiction to be invalid as conflicting with any federal, state or local law, rule or regulation now or hereafter in effect, or is held by such court or agency to be modified in any way in order to conform to the requirements of any such law, rule or regulation, said provision shall be considered as a separate, distinct and independent part of this Agreement, and such holding shall not affect the validity and enforceability of all other provisions hereof or thereof. In the event that such law, rule or regulation is subsequently repealed, rescinded, amended or otherwise changed, so that the provision hereof or thereof which had been held invalid or modified is no longer in conflict with the law, rules and regulations then in effect, said provision shall thereupon return to full force and effect and shall thereafter be binding on the parties hereto, provided that the City shall give the Grantee sixty (60) days written notice of such change before requiring compliance with said provision. 12.3 If the City determines that a material provision of this Agreement is affected by such action of a court of the federal, state or local government, the City and Grantee shall have the right to modify any of the provision hereof or in such related ordinances to such reasonable extent as may be necessary to carry out the full intent and purpose of this Agreement. Section 13 - Taxes, Permit And Other Fees. Nothing contained in this Agreement shall be construed to exempt the Grantee from any tax levy, permit fee or assessment, including but not limited to application, inspection, pole attachment, excavation impact, or tree trimming fees, which are or may Page 6 of 8 E - 44 be hereafter lawfully imposed on all entities engaged in the same business as the Grantee, or as are generally applicable in the City or State. Section 14 - Sale Or Transfer. With respect to the sale or transfer of the Grantee's telecommunication system, the Grantee shall comply with appropriate sections of the Telecommunications Ordinance and the I -Net Services Agreement. The City shall have the right of first refusal to acquire the telecommunications system owned by the Grantee, in the event of any transfer, assignment or sale, at fair market value for a period of sixty (60) days following service of notice to the City in accordance with this agreement. Section 15 - Service Of Notice. 15.1 All notices required or permitted to be given to either party by the other party under any provisions of this Agreement shall be in writing and shall be deemed served as follows: (a) When delivered by hand or by Federal Express or similar service to that party's address set forth below during normal hours; or (b) When mailed to any other person designated by that party in writing herein to receive such notice, via certified mail, return receipt requested. 15.2 Notice shall be given to the following: (a) If to the City: Glenn Cutler, Public Works and Utilities Director P.O. Box 1150, Port Angeles, WA 98362 -0217 (b) If to Grantee: Craig Johnson, Vice - President 116 %2 West 8th Street, Port Angeles, WA 98362 Section 16 - Force Majeure. Any delay, preemption, or other failure to perform caused by factor beyond either party's reasonable control, such as an act of God, unauthorized labor dispute, non - delivery by non - affiliated suppliers, war, riot, technical breakdown, or government administrative or judicial order or regulation, shall not result in a default of the Agreement. Each party shall exercise its reasonable efforts to cure any such delays and cause thereof, and performance under the terms of this Agreement shall be excused for the period of time during which such factor continues. Section 17 - Construction And Jurisdiction. In the event of any conflict between this Agreement and the Telecommunications Ordinance, the terms of the Telecommunications Ordinance shall prevail and control. This Agreement is made and performed in Clallam County, Washington, and it shall be construed in accordance with the laws in the State of Washington and the City of Port Angeles. Any lawsuit under this Agreement shall be brought in Clallam County, Washington. Page 7 of 8 E - 45 Section 18 - Repeal of Prior Agreement. Upon the effective date of this Agreement, the Right -Of -Way License Agreement Amendment No. 1 entered into on August 21, 2007 is hereby repealed and is no longer in force and effect. Section 19 - Execution. This Agreement shall take effect upon execution by the following duly authorized representatives of the parties. City of Port Angeles: By: Glenn Cutler, Pubic Works and Utilities Director Attest: Janessa Hurd, City Clerk Approved as to form: William Bloor, City Attorney Grantee: by: by: N \PWKSiLIGHTIPOWM\I- NETICAPACITV PROVISIONING- APPROVEDIAGREEMENTS \ROWLICNESERENEWAL2013 DOCx Page 8 of 8 E - 46 - 47 1)ORTNGELES WASHINGTON, U. S. A CITY COUNCIL MEMO DATE: March 19, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Lapsed Agreements Summary: Due to staff oversight, two key personal service agreements expired on December 31, 2012 and each requires a no -cost time extension. Recommendation: Approve and authorize the City Manager to sign the two agreements and make minor modifications to the agreements, if necessary. Background /Analysis: Due to staff oversight, two key personal services agreements expired on December 31, 2012, and each will require a no -cost time extension. The first personal services agreement is with EES Consulting (EESC) for a component of the residential demand response pilot project. The deliverable is a report that, based on load and survey data, will evaluate the cost - effectiveness of Demand Response (DR) and the City's electric utility residential customer's acceptance of DR technologies. The remaining balance of the agreement is $79,020.00. The second personal services agreement is with the firm Parker LePla, and the deliverable is the customer education component for the City's upcoming Time -of -Use (TOU) rate schedule. The key component will be an outreach campaign to all customer rate classes on how they can take advantage of TOU rates by shifting loads to other time periods. The remaining balance of the agreement is $24,796.68. The Conservation Fund is the funding source for the two agreements, and both agreements are being reviewed by the City Attorney. On March 12, 2013, the Utility Advisory Committee forwarded a favorable recommendation to Council to approve and authorize the City Manager to sign the two agreements and make minor modifications to the agreements, if necessary. Attachments: EES Professional Services Agreement Amendment No. 5 Parker LePla Professional Services Agreement Amendment No. 3 N: \CCOUNCIL \FINAL\Lapsed Agreements.docx E - 48 AMENDMENT No. 5 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND EES CONSULTING, INC. RELATING TO: SMART GRID INVESTMENT GRANT APPLICATION THIS AGREEMENT is made and entered into this day of 2013, by and between THE CITY OF PORT ANGELES, a non - charter code city of the State of Washington, (hereinafter called the "CITY ") and EES Consulting, Inc., a Washington Corporation authorized to do business in the state of Washington (hereinafter called the "CONSULTANT "). NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants, and agreements set forth below, the parties hereto agree as follows: I TIME OF PERFORMANCE The work for each task shall be completed according to the schedule in the original Scopes of Work for the original Agreement and Agreement Amendments #2 -#4, and must be completed on or before December 31, 2014. II SIGNATURES Except as modified herein, the original AGREEMENT as amended shall remain in effect. In WITNESS WHEREOF, the parties hereto have executed Amendment No. 5 to the Agreement as of the date and year first written above. CITY OF PORT ANGELES APPROVED AS TO FORM: DAN MCKEEN, CITY MANAGER WILLIAM E. BLOOR, CITY ATTORNEY CONSULTANT ATTEST: JANESSA HURD, CITY CLERK TITLE: E -49 Page 1 of 1 AMENDMENT No. 3 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND PARKER LEPLA RELATING TO: Communications Plan for the City's AMI System THIS AGREEMENT is made and entered into this day of , 2013, by and between THE CITY OF PORT ANGELES, a non - charter code city of the State of Washington, (hereinafter called the "CITY ") and Parker LePla, a Washington Corporation authorized to do business in the state of Washington (hereinafter called the "CONSULTANT "). NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants, and agreements set forth below, the parties hereto agree as follows: I TIME OF PERFORMANCE The work for each task shall be completed according to the schedule in the original Scopes of Work for the original Agreement and Agreement Amendment #2 must be completed on or before December 31, 2014. II SIGNATURES Except as modified herein, the original AGREEMENT as amended shall remain in effect. In WITNESS WHEREOF, the parties hereto have executed Amendment No. 3 to the Agreement as of the date and year first written above. CITY OF PORT ANGELES APPROVED AS TO FORM: DAN MCKEEN, CITY MANAGER WILLIAM E. BLOOR, CITY ATTORNEY CONSULTANT ATTEST: JANESSA HURD, CITY CLERK TITLE: E -50 Page 1 of 1 ORTNGELES WASHINGTON, U. S. A CITY COUNCIL MEMO DATE: March 19, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Simple Steps Promotion Agreement Summary: The City was offered a new agreement for the "Simple Steps" energy efficient product promotion with Fluid Market Strategies. All City expenses are eligible for reimbursement under the Bonneville Power Administration's Energy Efficiency Incentive program. Recommendation: Approve and authorize the City Manager to sign the agreement and make minor modifications to the agreement, if necessary, as well as to sign any subsequent amendments to the Simple Steps Agreement with Fluid Market Strategies through January 2015. Background /Analysis: Since 2010, the City has participated in the "Simple Steps" energy efficient product promotion operated by Fluid Market Strategies (Fluid). Fluid recently offered the City a new agreement with a term through January 2015. City payments to Fluid will be used to markdown prices for CFLs, specialty CFLS, hard -wired light fixtures, and low -flow showerheads at local retailers, which ultimately reduce the cost of products purchased by Port Angeles electric utility customers. Among others, local retailers include Thurman Supply. Since October 1, 2011, City electric utility customers have purchased 54,730 CFLs that are saving 1,225,215 kWh annually. In addition to the current CFL markdown program, Fluid will be adding a new LED lighting product portfolio beginning in April 2013. The new agreement is anticipated to result in a payment of up to $40,000 to Fluid. All City expenses under the proposed amendment are eligible for reimbursement under the Bonneville Power Administration's Energy Efficiency Incentive program. The City Attorney has reviewed the proposed Agreement, and on March 12, 2013, the Utility Advisory Committee forwarded a unanimous recommendation for City Council to authorize the City Manager to sign the Agreement and make minor modifications to the Agreement, if necessary, as well as to sign any subsequent amendments to the Simple Steps Agreement with Fluid Market Strategies through January 2015. Attachments: Simple Steps Services Agreement Simple Steps Project Order N: \CCOUNCIL \FINAL \Simple Steps Promotion Agreement.docx E -51 Fluid Market Strategies 2013 -2014 Master Services Agreement This Services Agreement ( "Agreement ") is by and between City of Port Angeles and Fluid Market Strategies, LLC (Contractor) effective as of February 1, 2013. City of Port Angeles and Contractor may also hereinafter be referred to individually as, "Party ", or collectively as, "Parties ", This Agreement shall remain in force for the duration of the period specified below, unless extended in accordance with this Agreement (Term). All obligations incurred under this Agreement shall survive the Term until satisfied. 1. Scope of Services This agreement sets forth the terms and conditions which shall govern services that from time to time, during the Term hereof, may be requested by City of Port Angeles and agreed to by Contractor (collectively the "Services "). However, execution of this Agreement does not obligate either Party to request or perform any specific services. City of Port Angeles makes no representation to Contractor of the amount of Services, if any, which may be requested from Contractor under this Agreement. It is anticipated that City of Port Angeles's requests to Contractor for Services will take the following form: (i) Contractor will be asked to submit a written proposal with estimated fee for requested Services, which proposal City of Port Angeles may or may not accept, or (ii) "City of Port Angeles Representative" will contact Contractor from time to time for limited Services for which no written proposal is requested due to the Services' time sensitive nature and short duration. Contractor shall not be authorized to commence any Services on behalf of City of Port Angeles until Contractor and City of Port Angeles have agreed on a scope of work and budget for the specific Services as identified in a jointly agreed upon project order ( "Project Order ") provided by either party. 2. Term of Agreement The effective date of this Agreement (Term) is February 1, 2013 and continues in effect until January 31, 2015, unless the Parties agree in writing to extend the Term, or unless this Agreement is earlier terminated in accordance with the Early Termination provisions below. 3. Compensation and Payment The Parties shall specify in each Project Order executed pursuant to this Agreement the method of compensation and cost of services for Services provided pursuant to that specific Project Order. 4. Documentation The Contractor shall maintain records documenting all fees and expenses in excess of $75.00, incurred either by Contractor or any subcontractor of Contractor in the performance of this Agreement. During regular business hours and upon reasonable notice, City of Port Angeles, or its designee, shall have the right to inspect and audit all records required to be maintained under this Agreement. 5. Insurance The Contractor, and any subcontractor engaged by Contractor in its performance of this Agreement, shall carry and maintain fully paid commercial general liability, automobile liability and workers compensation insurance. All policies shall be written only by insurers admitted to do business in January, 2012 E -52 1 Washington and having a rating of at least "A" and a financial rating of at least "VIII" on the most current edition of Best's Key Rating Guide or comparable rating by another generally recognized rating agency. All policies shall be endorsed to (a) specify City of Port Angeles as an additional insured to the full extent of its right to indemnification under this Agreement, and (b) provide that City of Port Angeles shall be given no less than thirty (30) days advance written notice of cancellation or material change in coverage. Certificates of insurance shall be sent to City of Port Angeles before work begins. • Contractor shall obtain the following minimum insurance coverage ( "Required Insurance ") prior to the Effective Date, at its expense, and keep the Required Insurances in effect during the Term (except with respect to Professional Liability Insurance, when they shall be kept in effect for a period of the Term plus two years); • Workers' Compensation Insurance in compliance with statutory requirements; • Commercial General Liability Insurance (including contractual liability), on any occurrence basis, with not less than $1,000,000 per occurrence for bodily injury and property damage liability, with an annual aggregate limit of $2,000,000; • Professional Liability Insurance, including errors and omissions coverage, with a per occurrence and aggregate limit of not less than $1,000,000, to protect against all loss suffered by City of Port Angeles or third parties, including financial and consequential loss, caused by error, omission, or negligent acts related to provision of the Services; • Commercial Automobile Liability Insurance, with a combined single limit, or the equivalent of not less than $1,000,000 per occurrence, for bodily injury and property damage with respect to Contractors vehicles, whether owned, hired, or non - owned, assigned to, or used by Contractor in connection with the Services; and The Commercial General Liability and Commercial Automobile Liability shall (i) name City of Port Angeles, its directors, offices, and employees, as additional insured, (ii) provide that it is primary insurance with respect to the interests of City of Port Angeles and that any insurance maintained by City of Port Angeles is excess and not contributory, and (iii) include a cross - liability and severability of interest clause. 6. Safety Contractor will be solely and completely responsible for the training of its employees, agents and contractors ( "Personnel ") and the conditions of the work site, including safety of all persons and property during the performance of services. 7. Governing Law, Venue and Attorney's Fees The laws of the State of Washington shall govern this agreement. Exclusive venue in case of legal suit or action is instituted to enforce compliance with any terms, covenants, or conditions of this agreement shall lie in Clallam County Washington. Both parties agree to submit to the personal jurisdiction of any court of competent subject matter jurisdiction in Clallam County Washington. If any part of this agreement is found to be in conflict with applicable laws, such parts shall be January, 2012 E -53 2 inoperative, null and void so far as it is in conflict with said laws, but the remainder of this agreement shall be in full force and effect. 8. Good Faith Negotiation /Mediation Prior to filing suit or initiating arbitration on any dispute, which arises between the Parties under or relating to this Agreement, the Parties agree to attempt to resolve the dispute through good faith negotiation. If the dispute cannot be resolved through good faith negotiation, the Parties agree to hire an independent, trained and mutually acceptable mediator to mediate the dispute. The cost of the mediator will be shared equally by the Parties. 9. Suspension of Work by City of Port Angeles City of Port Angeles may suspend, in writing, all or a portion of Contractors services under Purchase Order(s) in the event unforeseen circumstances make normal progress in the performance of the Contractors work inadvisable in the opinion of City of Port Angeles. Contractor may request that the work be suspended by notifying City of Port Angeles, in writing, of circumstances which are interfering with normal progress of the work. The time for completion of the remaining work shall be extended by the number of days the work is suspended by City of Port Angeles, unless both parties can mutually agree upon a new completion time. In the event the period of suspension exceeds 90 days, the terms of this Agreement shall be subject to renegotiation; provided, however, that if such renegotiation of a mutually acceptable replacement contract has not occurred within 180 days after suspension (Renegotiation Period), then either party may terminate this Agreement in accordance with the early termination provision hereof, provided further, that the failure to renegotiate this Agreement within the Renegotiation Period shall not be construed as a breach of the Agreement by either Party. 10. Suspension of Work by Contractor Contractor may suspend, in writing, all or any portion of its services under this Agreement, but only if and to the extent City of Port Angeles fails to make timely payment in accordance with the terms of this Agreement. City of Port Angeles shall have a period of sixty (60) days from the date on which payment was due (Cure Period) within which to satisfy any arrearages in payment. Contractor shall resume performance of any suspended services upon receipt of payment of any arrearages from City of Port Angeles, within the Cure Period. 11. Early Termination Either party shall have the right, but not the obligation, to terminate this Agreement, on sixty (60) days written notice, in the event the other party's service or performance fails to conform to the requirements of this Agreement. Contractor shall have the right, but not the obligation, to terminate this Agreement, effective upon expiration of the Cure Period, in the event City of Port Angeles fails to pay any arrearage within the Cure Period. Either party shall have the right but not the obligation, to terminate this Agreement in the event work is suspended under this Agreement for a period in excess of 90 days and no renegotiation of this Agreement has occurred within the Renegotiation Period. Any right of early termination shall be in addition to, not in replacement of, any and all rights and remedies a party may have for breach of the Agreement by the other Party. 12. Subcontractors Contractor may contract with one or more qualified subcontractors (Subcontractor Agreement) to perform a portion of the services specified in the Scope of Work; provided, however, that Contractor January, 2012 E -54 3 shall remain solely responsible to City of Port Angeles for all performance under this Agreement and, provided further, that City of Port Angeles shall have no responsibility for the review or supervision of the work of any subcontractor or for any payment to any subcontractor. All subcontractor agreements shall require the subcontractor to comply with the invoicing, insurance, suspension of work, audit, documentation, confidentiality and return of records obligations imposed on Contractor by this Agreement. No subcontractor shall be deemed to be a third party beneficiary of this Agreement or to have any other rights under this Agreement. 13. Relationship of Parties Contractor is an independent contractor, and this Agreement is not intended to form a partnership or joint venture between the Parties. Individuals employed by Contractor are not employees or agents of City of Port Angeles, nor are Contractors subcontractors employees or agents of City of Port Angeles. Each Party is solely responsible for payment of compensation to its employees and personnel and will withhold and pay to the appropriate authorities all taxes, contributions, and assessments imposed or required under all laws with respect to payment. The Contractor will require these terms in all agreements with subcontractors for work undertaken for this Agreement. 14. Return of Records On termination of the contract, the Contractor will consult with the project manager at City of Port Angeles, about whether pertinent records should be returned. If requested, the Contractor will deliver to City of Port Angeles, all records, reports, data memoranda, notes models or publications whether electronic or hard -copy, equipment and supplies of any nature, and receipts for any and all billing made to City of Port Angeles, that are in possession or under control of the Contractor, prepared or acquired in the course of the contract with City of Port Angeles. Further, the Contractor agrees not to keep or withhold such information or data, or reproductions of such information or data that relate to the business activities of City of Port Angeles, or to parties in a contract relationship with City of Port Angeles, Alternatively, if the return of records and equipment or supplies is not requested, Contractor agrees to retain these items for three years after the completion of this contract and to notify the City of Port Angeles, project manager at the end of that time before disposing of them. Contractor shall include a provision substantially identical to the foregoing in all its Subcontractor Agreements. 15. Indemnification The Contractor will indemnify, hold harmless, and defend City of Port Angeles, and, its officers, employees, agents, representatives, and affiliates (each an Indemnified Party) against any and all losses, liabilities, damages, claims, suits, proceedings, judgments, assessments, costs, and expenses (including interest and penalties), and including reasonable attorney fees and expenses, incurred by City of Port Angeles, and arising from (i) negligent or wrongful acts or omissions of the Contractor or of its officers, employees, agents, representatives, subcontractors, or affiliates of this Agreement, or (iii) any finding, judgment or other determination or settlement whereby the Contractor is deemed or considered to be the employer of the other Party. The Parties specifically agree that the provisions of this Section also apply to any claim of injury or damage to the persons or property of the Contractors employees. Contractor acknowledges and agrees that, as to such claims, the Contractor, with respect to City of Port Angeles, hereby waives any right of immunity which Contractor may have under industrial insurance (Title 51 RCW as amended January, 2012 E -55 4 and under any substitute or replacement statue). This waiver was specifically negotiated by the Parties, is solely for the benefit of the Parties and their successors and assigns, and is not intended as a waiver of Contractors right of immunity under said industrial insurance for any other purpose. 16. Force Majeure Notwithstanding anything contained in this Agreement to the contrary, neither Party will be deemed liable or to be in default for any delay or failure in performance under this Agreement deemed to result from acts of God, acts of civil and military authority, acts of public enemy, war, or any like cause beyond the Parties reasonable control. 17. Severability Should any provision of this Agreement be held by a tribunal of competent jurisdiction to be invalid or unenforceable, the remainder of the Agreement will remain in full force and effect. 18. Notices Notices required to be made under this Agreement shall be served personally, by facsimile transmission, by overnight courier to the address shown above, or by email, with a duplicate sent by certified mail, return receipt requested. Notice shall be effective only upon receipt by the party being served. 19. Assignment Neither Party shall assign this Agreement, or any rights under it, or delegate any obligations under it, without first obtaining the written consent of the other Party. Effective Date and Term This Agreement shall be effective immediately upon execution by both parties. City of Port Angeles Fluid Market Strategies, LLC Signature Signature Name Name Date Date January, 2012 E -56 5 Project Order -01 EXHIBIT A TO MSA Project Order Title Simple Steps, Smart SavingsTM Contractor's Authorized Representative Brian Simmons 503.688.1545 bsimmons @fluidms.com This Project Order is entered into pursuant to the terms and conditions of the Master Services Agreement between the City of Port Angeles and Fluid Market Strategies ( "Fluid "), effective February 1, 2013. Fluid's Objective To implement a successful retail promotion for the Simple Steps, Smart Savings promotion. Scope of Services The Simple Steps, Smart Savings Promotion will increase sales of ENERGY STAR° CFLs, ENERGY STAR° indoor hard -wired lighting fixtures and energy saving showerheads in the marketplace. This goal will be accomplished by providing an incentive of: • $0.50 per general purpose CFL (twist, A- lamp), • Up to $2.00 per specialty CFL product (Reflectors, Globes, Candelabras, Torpedoes, 3 -way, outdoor lighting), • $8.00 per indoor hard -wired lighting fixture, and • $7.00 on showerheads (2.0 GPM or less). Administrative fees of $0.50 per unit on general purpose CFLs, $0.25 per unit on specialty CFLs, and $0.35 per unit on showerheads and indoor hard -wired lighting fixtures will be charged. Administrative Support Services shall include development, delivery and facilitation of projected unit movement of identified SKUs at approved retail locations. Fluid staff will receive retail sales reports from partnering retailer locations and monitor sales reports into a proprietary tracking and reporting data system. Marketing Services Fluid will design and produce retail Point of Purchase (POP) materials for participating retail locations, including those in City of Port Angeles territory. Marketing materials will be delivered directly to the stores by the Fluid field representatives. Field representatives will support participating retail stores in City of Port Angeles territory, provide on -site merchandising, sales associate training and event staffing. Reporting Minimum reporting requirements will include: • City of Port Angeles will receive detailed electronic reports of promotional product sales once a month. Sales will be distinguished by retail location and individual product SKUs. This data can be provided in a hard copy along with the monthly invoice upon request. • Invoices for promotional product sales and administrative costs per unit sold within the prior month will be sent to City of Port Angeles monthly. Invoicing is dependent upon Fluid receiving sales data reports from manufacturer /retailer partners in a timely manner. Sales data is due from manufacturer on the 15th of each month; however, City of Port Angeles will be invoiced by Fluid within 10 working days of receipt of sales data. • Additional necessary reporting requirements will be communicated to Fluid as they are identified Store List & Allocations See Attachment A E -57 EXH A Incorporated Documents (Note: In the event of any conflict between the terms and conditions contained in this Project Order and those set forth in any Incorporated Documents, the terms and conditions of this Project Order shall prevail.) Compensation for the Services Fluid shall be compensated for the Services described above as follows: City of Port Angeles commits to fund the following product(s): (Select all products to include) ❑ ENERGY STAR ®CFLs ❑ Promotional energy- saving showerheads ❑ ENERGY STAR® rated indoor hard -wired lighting fixtures And for the product(s) selected above commits to: (Select one funding option) ❑ Fund all promotional products sold for the duration of the promotion. ❑ Funding of $ for promotional products selected above. Time of Performance for the Services Commencement Date February 1, 2013 Completion Date January 31, 2014 Except as provided herein, all terms and conditions of the Master Promotion Services Agreement referenced above shall be incorporated into and become a part of this Project Order. City of Port Angeles has the right to terminate this agreement at any time. Termination notice must be received in writing and will have a termination date effective at the end of the month following the month in which written notice is received. Accepted By: City of Port Angeles Please Print Name Signature Approved by: Fluid Market Strategies Signature Title Date Title Date E -58 EXH A PORTANGELES W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: MARCH 19, 2013 To: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: FINAL SUBDIVISION APPROVAL - PENDLEY ESTATES WEST 14TH STREET BETWEEN "N" AND "0" STREETS Summary: Consideration of final approval of a 17 -lot subdivision in the RS -9 Residential Single Family zone. Recommendation: Council should: 1.)Waive the 2 "d reading of the attached ordinance and 2 )adopt the attached ordinance approving the Peninsula Housing Authority's Pendley Estates final subdivision citing 22 findings and 4 conclusions. Background / Analysis: On September 21, 2010, the Port Angeles City Council gave preliminary approval to a 17 -lot residential subdivision located in the RS -9 Residential Single Family zone. Preliminary approval was given subject to conditions of approval relative to development standards for the residential subdivision. All conditions of approval have been satisfied. . A request for final subdivision approval was received for the Peninsula Housing Authority's Pendley Estates Subdivision on November 15, 2012. Additional information was required of the applicant regarding stormwater utility improvements and maintenance and the final submittal was determined to be complete on March 13, 2013. Reviewing City staff have determined that the development improvements and plat information conforms to the approved preliminary plat, the provisions of the Comprehensive Plan, the Zoning Code and other land use regulations, the City's Urban Services Standards and Guidelines, and the City's Subdivision Regulations as is required by Section 16.08.050 (C) PAMC and should be approved. A maintenance bond has been provided for all facilities to be conveyed to the City at plat acceptance. A performance bond has been provided for some small additional construction items. These include access roads and gates for operations and maintenance of stormwater and sanitary sewer facilities. Attachment A below identifies the conditions of approval and verifies their satisfaction. Also attached is the Final Plat (Attachment B), and the ordinance for adoption (Attachment C). Council must undergo qualification to fairly hear this matter as it is quasi-judicial in nature. As with all final subdivision approvals staff is requesting that Council waive the second reading of the attached ordinance. This is established Council policy for quasi-judicial matters. Staff will be available for questions. Attachment A Attachment B Attachment C Conditions of Preliminary Approval Final Plat Ordinance for Adoption WASHINGTON, U.S.A. DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT Quasi Judicial Proceeding Procedure: 1. Mayor states the nature of the application. 2. Address appearance of fairness issues and state that "This consideration should be fair in form and substance as well as in appearance." Ask the following questions of the Council: • Does any member of this Council stand to gain or lose any financial benefit as a result of the outcome of this consideration? • Can you hear and consider this in a fair and objective manner? • Has any member of this Council engaged in communication outside this meeting (ex parte) with opponents or proponents on the issue to be heard? o If so, that member must place on the record the substance of any such communication so that other interested parties may have the right at this to rebut the substance of the communication. • Does any member of this Council know whether or not their employer has a' financial interest in the area for which this application is based, or has an interest in the outcome of this proceeding? • Does any member of the Council live, or own property within 300 feet of the area for which this issue is based? • Does any member of this Council have any special knowledge about the substance or the merits of this proceeding which would or could cause that member to prejudge the outcome of this proceeding? • Is there any member of the Council who believes that he or she cannot sit and hear this matter fairly and impartially, both as to the respective positions of the proponents and the opponents? • Is there any member of the audience who because of the "Appearance of Fairness Doctrine" has grounds to disqualify any member of this Council from hearing this matter? • If so, please state the name of the Council member and the reason or reasons why you believe that same should be disqualified because of the "Appearance of Fairness Doctrine." Any member disqualified based on Appearance of Fairness grounds must leave the hearing room, and must not participate further concerning the application. After Council members have been qualified, the Chair should read the following statement: "During the pendency of any quasi-judicial proceeding, no member of a decision - making body may engage in ex parte communications with opponents or proponents with respect to the proposal which is the subject of the proceeding. This prohibition does not preclude a member of a decision - making body from seeking, in a public hearing, specific information or data from such parties relative to the decision if both the request and the results are a part of the record." ATTACHMENT A CONDITIONS, IN SUPPORT OF PENDLEY ESTATES PRELIMINARY SUBDIVISION Conditions: 1. The interior street identified as Neil Court shall be dedicated and constructed per the City's Urban Service Standards and Guidelines including an improved walkway along at least one side prior to approval of the final plat. Neil Court is not acceptable to the County. Street name has been changed to Pendley Court. Condition complete 2. Property as needed shall be dedicated to develop 14th Street and 16th Street to full width (70') rights of way. Improvements shall be made to both 14th and 16th Streets rights of way connecting to the nearest improved right of way prior to final plat approval. Frontage improvements including sidewalk along 14th Street are required as shown on the plat per the City's Urban Services and Standards requirements. Complete 3. Fire hydrant spacing shall be as required by the City Fire Department to a maximum 1000' of separation distance. Residences shall be fitted with residential sprinkler systems. Such wording shall be placed on the face of the final plat. Complete 4. Utilities shall be underground with required easements for all utilities. Complete 5. Prior to final plat approval, water service shall be extended to the lots as required by the Public Works and Utilities Department Urban Services Standards and Guidelines. A 10- foot wide easement is required and is dimensioned but not shown within Lot 15. Water meters for Lots 15 — 17 shall be placed in the right of way per City Standard Detail. Complete 6. Stormwater plans shall be submitted for approval per the City's Urban Services Standards and Guidelines and improvements made prior to final plat approval. Stormwater facilities to be conveyed to the City must be located in public right of way or in open spaces areas. Easements as necessary shall be provided. Bonding has been provided for stormwater management and easements have been provided as per the City's Urban Services Standards and Guidelines Manual and are shown on the Final Plant. 7. Sanitary sewer shall be extended to the new lots as required by the Public Works and Utilities Department from Fourteenth Street and shown on the preliminary plat. Complete S. Building setbacks shall be identified on the final plat with address numbers provided by the City's Public Works and Utilities Department placed on the Lots. Complete 9. The applicant shall place a statement on the plat and make it known to all subsequent purchasers of subject lots that said lots are in the proximity of the William R. Fairchild F -3 International Airport and that the Port of Port Angeles does not warrant that these lots will always be outside the lowest noise contour currently established for residential use. Complete 10. Improvements to both 14th and 16th Streets connecting to the nearest improved right of way shall be made prior to final plat approval. Frontage improvements including sidewalk along 14th Street are required per the City's Urban Services and Standards requirements. Complete Based on the completion of required conditions, Staff recommends that Council waive the second reading to the ordinance. ATTACHMENT B 133HM HI91 Ai 45' (0 17 ZS ° 1102; 551771 C-71:I2Y) 00 23, 7SI 16 IN82) V? #1 0 ORD 211 75 02I 058 A A' 7 10050 50.01 CTA26)4 (0 LOT 2, SP sc-6-1 (93081 aArs Y. 9, a 00 N 3343,1' 035030' 54 tS SOF-5 8 (071,3 SRC 408* 1634 3 C.; g L 008 r- Nip HH 5 :se? 5 .34040) —68-S# 304 3074 4.1r1INIIMP 9042 0071 War 3014'43° 0 WA' 8r- 4 9040 5-0,7 T,Ts ) 81.60' 5303 A 90,,a SOIL 8038' .60 , 00, I..... _ 2 1 :41 "°'"0", t': -I,' 9008 00)5 ( 141I .,) .f,,.,■ ( 1.02) ^ 71'■ '-L'i '' ' '''''* ,.‘• ..- & r 5 3414 05' 5 231,45 2 2.5050' pENDLEY Cala 075 Chi 91., 10 5P,TF F cD 0- /I 3043 9581 30•Nor • Or "7. SI 18 A s 12 - li V*" 4 1-# t Wes 8(0(9345 33300 sprs 5190,3 sort )4 cr,,ED L_ J0L SO' 130 (00 0345/35 346)09 70 IS /// PHASE 2 (.0tATI, V IA, 37 se) 068 5(• 80' 53 3314'15' E N STREET 73367' 07 PR()CEDURES. 1:45 RECORD OF StAVEY 15 BASED ON A CROUP° SuRvty 3,103:33030N5 CON vfN 7/0441. TRAWRSE METHODS, 005 SuRVEr 0781 10 CA Ex63:50 INT 5I40DA13535 C53N5x0:1) 0145 1,17-340-090. trJurr:adErsir. 11505531.540 VOLTCL 56 3" ROUDPC 707AL 57333774, 8005I5 OF 13EARWC•S• 01ksi-3N07030 STATE C005590ATI SysrEa. N0934 (NAD 8U/9V, A5 OttEAVIWO roc* PELD 405A530933:u57475 41A33003 TO 07Y Z.V PORT. ANGELES 03:00556 CaNuta, TIONTNINTS 0620008000 ANO 063005753P SAO 03ON0IVENI-5 05480 SRDAN ON 44500OR1) Or SoRWY w yawl so OF 5PRVEYS P4G5 77 LANOFR Arp 740247 06FANCTS 51403400 NEWIDN Ala Pt:WM 70 SAID WV DV A COW:00D SEA05 sAcrort oF 499993724 Scala 1 0 7.215 /50 LEGEND tuaGss 87*7588137 830364700) 4970008 00)7.0300 0/30,6307 033660 005.0/00 507 90030400 /737 004-00383E OF 513907 0355,7 Or 05 ...— JAMS 0714£57 R■Cia 003' 400050145 007 004 •••••, ,X,454-44-ht AOC .40%084 03:00.03:0 0036 , 4254 1550154150 10 0071 500 108110 5001-53 0043 pr NAV „AD 60)5 9305,5 0007(5 74053630 080300407) 12071 75' '1 .15- L PENDLEY ESTATES KING A 0500550: 1,36 3:07 1 SHEWT FLAT 80-5-3, 65NC 3 047 71000 SUBURSAN 3:01 79, 10074537E Or 4832777 ANGELES Or, 05 PORT 40005/85, 53:05540 C3:574 V3'45/3,13307034 75(04470 rag PEMNSULA HOUSU‘IG AU ri4ORt 3(08 .7' $';',5 OS. 1,03 40733534 LI,‘,ZY 0 914000I 4 4 -•',,,.' ,j17 X t 6 .I.,,,, 13770' ,-, 00033 •• 5 33,..I25I 31 149059' IN() II 7043$ ',5S1 At N., Av110/ 44AVA 5.3. 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(5340) 07-50T4 3074000:40047574 SHe r 1 0, 047, 03/WIS Se/3# 701/00 GURVE YARE 11. # EgniniM2 73 i 3000) Car i 19sas 51---I-3n0 7 63 23000 27,71 ct 8 3 1 f A' fri----17-- 1,; 16 — 73 30 00 00' 0502 3032? 734.1 . - 0000 C'?. 7.1, 47itz*....__ '11 , " 1c. ---- ZS (9 0 2079' 3/42 ALtD/rolVS CFR 1761C4 F,LE0 FOR REPOPO 70/35 _ onr 03, ru V08L01N5 (56 7(4355. 43 PADE , _ At 70459154,1001 07" 304/0145 ASsocm rEs, INC 11111 COUNTY 4ti07093 Lib ANDIRDPD 011E 333)030)flt ,„ . 100.8 //7/.1447444 04,0 ENCYVIC & cc,, E. 543, 07 STE t ASSOCIATES 0'.?7•DLEI:'.fggi:70—,;=2 44. (5340) 07-50T4 3074000:40047574 SHe r 1 0, 047, 03/WIS Se/3# 701/00 LEGAL DESCRIPTION; PARENT PARCEL 701 I OF SHORT PLAT NO, 80 -5 -J. RECORD IN K7LWf 9 O9 SNORT PLATS„ PACE 67, UNDER CLAuAM COUNTY RECORDING NO 515479, BEING A PORTION OF SUBURBAN 701 fi OF 174E TOP775770 Or PORT ANGELES Si FLUTE in 174E COUNTY Cr 0141144, STATE OF WASHINGTON (PER SU901WSION GUARANI[[ 15571(0 UNDER ORDER N0, 03090064, 97 OL704470 PLNRISULA 7171E COMPANY OF PORT ANGELES, WASHNC TON, DATED JUN( 74, 2612.) DECLARATION AND DEDICATION: KZ MF UNDERSGN90, 0YAKER OF THE LANE) HEREBY PLAT 1E0, HEREBY o(aARE 74,5 PLAT ANO OELNCA79 10 174E car OF PGRT ANGELES THOSE POROONS OF 5400 LAND SO ANOCA 7E0 niR9(74, 600 7HE PURPOSES 50 INDICA TED, AND FURTHER HEREBY ACCEPT ALL RESPONSIEULI TY FOR Alt CLAWS AND 0AMAGES 1.7HC74 MAY or 0004510490 70 ANY OTHER LAND OR PERSONS 87 4071045 or 5.4.0 PLAT TORS AGONONO2CO BY THE CITY IN RELA DON TO THIS 50BLNN5ILW WL 70(4791 CONSENT TO r*15 P747. PENINSUL A HOUSING AUTHORITY 8Y,- CLA NM E 1 n54 aRiGTi CITY APPROVALS,' EXAMINED ANO APPROVED THIS ExAM/N£0 AND APPROYEb 7765 EXAMINED AND APPROVED Ti*S EXAMiNEO AND APPROVED OAS ()OMITTED AND APPRO5LO 0115 Ex4M +74;0 AND APPROVED 770 I'ENL)LEY. I -:s T RTES 60474 A 7U4577700/90 Cr NE LOT 1 SHORT PLAT 80 -5 -3. 8EINC A POR77QN G9 5U00RNAN LOT 29, 100571E OF POP ANGLES CO7 Or PORT 44CF7ES, Ct V.I A, Cam Ty. WASHING 7074 P47774777 rpv PENINSULA HOUSING AUTHORITY 047 OF '072 8Y DAY OF 2072 BY DAY OF 2012 BY DAY OF DAY CY 2012 BY DAY OF 2072. BY CHAIRMAN, 0/77 PLANNING COUM+ DIRECTOR 06 P7JEQIC NCWK5 AND 01/1,77(5 077 ATANAGEN 2012 87 FIRE 9746! OIRECTOR Or 0051473770 TY AND (CONON/6 DEKG OPNEN C7Tr AITDRNEY APPROVED BY 170E C11Y COUNCIL OF 7HE 0/77 OF PO71 ANGELES, WA SHtNG TON, 774/$ DAY OF 207 MAYOR STATE OF WASHINGTON 55 C00Nrr 09 GLALLAM __,,yy,,� r71$ IS 10 ant 57 THAT ON THIS 1$. OAY OF °�+KA,T, , 2017, BEFORE NE THE 0040ER50GNE0, A NOTARY PUBLIC, PERSONALLY APPEARED, 10 ME KNOWN TO NE ME PERSONS KNO EXECUTED THE FOR(Ca rc 1RUMEN AND AC4N0WLE0GE0 10 ME MAT NET SIGNED AS THEIR FREE AND VOLUNTARY ACT FOR THE USES AND PURPOSES HEREIN MEN BONED, WITNESS NY HAND AND OFFICIAL SEAL ON ME DAY AND YEAR FIRST ABOVE WRl17E7i NO AT RY PUBLI IN AND FOR THE STATE PI' WASHINGTCW RESIDING IN P0771 ANOELCS St�,.iu1 vlA CITY CLERK GENERAL NOTES' THE LOTS K1MI7I 77415 PLAT ARE IN ME PRO)OM(7Y Or THE 0%IWAM R 7AIRCH79E) 707ERNATIONAL 40477047 THE PORT GF PORT ANGEL E5 DOES NO WARRANT THA1 THESE L075 4111 ALWAYS BE 0715109 111E LOWEST NOISE CONTOUR CURRENTLY ESTABLISHED FOR RE5(DEN71A( 059 ALL RESIDENCES SHALL BE 971790 MTN RE51D(NDAL SPRINKLER SYSTEMS PR70R TO OCCUPANCY NO OCCUPANCY Or OMf9LINC UN /IS WTEL BE A7LOKL0 04W75. ALL ROADWAY AND URuTY 1MPROV(MEN75 NAYE 89EN COMPLETED AND APPROVED BY THE G7 7Y ENGINEER TREASURER'S CERTIFICATE L 5(1(7404 BARKHUIS, TREASURER Or CLALL AM COON Y, WASHINGTON, HEREBY CER RE V' INA1 ALL TAKE'S LE NED AGAINST 415 PROPERTY FOR 7HE TEAR 2072 HAUL BEEN OUt Y PAID 063099707910 ASSESSOR'S PARCEL NUM894 4 PUTY ((CA NTTYY 7dEAwst ENO 1' IC & . SQl E 91t7H 5T 57[ Li ASSOC! A'TES a i 14T,ai . 7- r 7 74X. (186) 411 6514 INCORPORATED // -13 ../2 S1iEF. T 2 Of 2 DATE 17/12%72 E)1_' ORDINANCE NO. ATTACHMENT C AN ORDINANCE of the City of Port Angeles, Washington, approving a 17 lot subdivision in the RS -9 zone known as Pendley Estates Subdivision. WHEREAS, the City Council of the City of Port Angeles has considered the public use and interest served by the Pendley Estates Subdivision and dedication; and WHEREAS, the City Council finds that, subject to the conditions stated in the attached Conditions, Findings, and Conclusions, Pendley Estates subdivision includes appropriate provisions for the public health, safety and general welfare; and WHEREAS, the City Council finds that the public interest will be served by approval of the Pendley Estates subdivision and dedication; and WHEREAS, the proponents of the Pendley Estates subdivision and dedication have made appropriate provision for public improvements; and WHEREAS, the City of Port Angeles Public Works and Utilities Department has certified that there are adequate means for supplying water and for sewage disposal in the subdivision and dedication; and WHEREAS, the City Council finds that the Pendley Estates subdivision and dedication conforms to all conditions of the preliminary plat approval for the Pendley Estates subdivision and that said subdivision meets requirements of local and state law in effect at the time of the preliminary plat approval. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO ORDAIN as follows: -1- F -7 Section 1. The attached Findings and Conclusions hereby are adopted and incorporated herein. Section 2. The Pendley Estates subdivision is hereby approved. The appropriate officers of the City of Port Angeles are hereby authorized to sign the final subdivision plat and authorize recording of the document with the Clallam County Auditor. Section 3 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 19th day of March, 2013. Cherie Kidd, Mayor ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: , 2013 By Summary G \LEGAL \a ORDINANCES &RESOLUTIONS \ORDINANCES 2013 \02 • Pendley Estates Subdvtsion 03 11 13 wpd FINDINGS AND CONCLUSIONS IN SUPPORT OF PENDLEY ESTATES SUBDIVISION Findings: 1. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local requirements for the approval of subdivisions. . 2. Preliminary approval is based upon a drawing dated received July 27, 2010, prepared for the Housing Authority of Clallam County by Zenovic and Associates. The proposed layout indicates 17 residential building sites ranging in size from 9,000 to 10,781 square feet in area. Property owner Mark Macedo signed the application. 3. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State of Washington. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision. It shall determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 4. Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the proposed plat, along with written recommendations of the City Departments, and shall either approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City Council within a period of 90 days after a preliminary plat has been submitted to the City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. 5. The Port Angeles Public Works and Utilities, Light, Parks, and Fire Departments reviewed the proposed Subdivision. Their comments have been incorporated in the Department's recommendation. 6. The subject property is located in the Northwest Planning Area of the city and identified as Low Density Residential on the Port Angeles Comprehensive Plan land use map. 7. The proposal has been reviewed with respect to the Comprehensive Plan. The following Comprehensive Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, and Policies B.1, B.2, B.3, and Goal C; Transportation Element Goal A, and Policies A.6, and B.11; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goals A and B, and Policies B.1, B.3, B.4, B.5, B.6, B.7, C.2, C.3, C.4, and C.S. (See Attachment B to staff report). 8. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service and electrical service (Capital Facilities Element Policy A.9). 9. The City's Comprehensive Plan (Land Use Element Policy B.3) states that development should be designed to further the grid system pattern. Preliminary approval will be based upon the dedication of right -of -way to ensure compliance with the policy. F -9 10. The subject property is identified by the Port Angeles Zoning Map as Residential, single family (RS -9), which allows a density of up to 4.84 dwelling units per acre. The proposed drawing indicates that each lot in the proposed subdivision will be at least 9,000 square feet in size. Proposed density is 3.9 units per acre. 11. The site is currently served by 14th Street. Fourteenth Street is neither an arterial street, a designated school walking route, nor a designated bicycle route. Site development will require dedication of right of way for the 16th Street frontage and improvement to abutting rights of way (14th and 16th Streets) per Section 16.08.060 PAMC and the City's Urban Services and Standards Guidelines Transportation Section Chapter 3B.10(A). Fourteenth Street frontage contains satisfactory right -of -way width (70'). Site design includes the required sidewalk along the 14th Street frontage. 12. No environmentally sensitive areas exist on the site. The site slopes downward from the west to northeast, with the lowest point on the site occurring approximately 165 feet south of 14th Street along the east property line. The site is not considered a frequently flooded area as it is not listed on the Federal Emergency Management Act (FEMA) maps which denote those areas that are in 100 -year flood areas. Some history of standing water exists in the area. A stormwater management plan is required for site development that will address runoff within and from the site. 13. Transit service is available at the 14th and "N" Street intersection approximately 500 feet east of the site. "N" Street is a designated school walking route but is not as yet developed with sidewalks in the area nearest to the proposed subdivision. 14. Building permits are required for all structures on the completed sites. Building and Fire Codes in place at time of development shall be complied with during construction including residential fire sprinkler systems. A note on the face of the final plat indicating a requirement for residential fire sprinkler systems will be required. 15. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. 16. The City's Parks Department is aware of the proposal but staff does not believe the level of service for the area will be hampered as a result of the development. The nearest City Parks and Clallam County recreation facilities are located approximately one mile east of the site location. 17. All utilities including potable water, sanitary waste, and refuse collection are available in the area. 18. The City's Police, Fire, and Public Works and Utilities Departments will service the site. The location is outside of the City's four minute response area. 19. The City's State Environmental Policy Act (SEPA) Official issued a Determination of Nonsignificance (DNS #1276) on September 2, 2010, therefore satisfying the City's responsibility under the Act. 20. The Port of Port Angeles Fairchild International Airport and industrial park are located in the area south of the site. Port staff is aware of the proposed subdivision proposal. Wording will be placed on the face of the final plat such that those who purchase F -10 properties in the final subdivision will be aware of the existing on -going airport operation. 21. Although site design indicates development to minimum Suburban standards, site design indicates a standard full street width within Pendley Court, the interior street. Roadside ditches are proposed under low impact development standards, and as such, abutting property owners are responsible for maintaining ditches, keeping them free of debris and maintained in a neat manner. 22. The City Council conducted a public meeting on March 19, 2013, to review the final plat and found the conditions for the subdivision to be complete. Conclusions: A. As conditioned, the proposed subdivision is consistent with the Port Angeles Comprehensive Plan and Zoning Code. Development per the City's Urban Services and Guidelines is mandatory. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance, Chapter 16.08 PAMC, the Washington State Subdivision Act Chapter 58.17 RCW, and the City's Urban Services and Standards Guidelines. C. As conditioned and proposed, appropriate provisions have been made for the public health, safety, and general welfare, and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. D. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the State Growth Management Act. CITY OF • PORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: March 19, 2013 To: CITY COUNCIL FROM: Nathan A. West, Director Community and Economic Development SUBJECT: Street Vacation Petition STV 13 -01 Lindley et al - Hazel Spruce Avenue Alley SUMMARY: Consideration of a street vacation petition for unopened right -of -way. Recommendation: After conducting the scheduled public hearing, Council should conduct a first reading of the attached ordinance in support of the street vacation petition with 2 conditions, 10 findings, and 5 conclusions and continue the matter to April 2, 2013. BACKGROUND/DISCUSSION: The City received a petition from property owners of more than two thirds of the adjacent properties and is therefore valid per RCW 35.79.020. The subject right -of -way is the west one half of the Hazel /Spruce Avenue Alley situated east of Fairmount Avenue and west of Euclid Avenue in Pennsylvania Park Addition. A map of the area is attached to the Ordinance as Exhibit A. A 1906 Clallam County Road Statute extinguished dedicated rights -of -way in subdivisions filed between 1890 and 1889 that had not been opened for a period of five years prior to 1906. However, no paperwork was issued for that action so deeds were not created. Nearly all areas annexed to the City in the 1960's were subdivisions that contained previously platted unopened rights -of -way many of which have never been opened and are not needed for public use. The subject property was annexed into the City in 1965. The City is aware that most title companies do not recognize statutory vacations when no paperwork has been generated to establish the release of dedication (vacation). Property owners must therefore individually or collectively seek either a quiet title judgment or request a formal street vacation action by the City Council to create the legal paperwork that is acceptable to title companies and banks. The property owners are requesting that the City take formal action in this matter to create the paper trail needed. A Resolution setting March 19th as a public hearing date for discussion of this matter by the City Council was passed on February 19, 2013 and ratified by Council on March 5, 2013. The City Council's Real Estate Committee met on September 10, 2012, in consideration of this type of petition request and agreed to proceed with assisting property owners in this matter without requiring compensation in order to allow clear title(s) to the right -of -way. G -1 The Planning Commission conducted a public hearing on this matter on February 27, 2013 and unanimously recommended that the matter be finalized on behalf of the petitioners. All abutting property owners were notified of the intended action by U.S. Mail including those who did not sign the petition. The area was posted for a public hearing on February 8, 2013. The staff report on this matter is attached to this memorandum for your information. Staff will be available to respond to questions. Attachment A Staff Report Attachment B Ordinance TO: FROM: DATE: J)ORTANGELES WASHINGTON, U.S.A. COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT Planning Commission Scott K. Johns, Associate Planner February 27, 2013 RE: Street Vacation Petition — STV 13 -01— Portion of Spruce/Hazel Alley PETITIONERS: Lindley et al LOCATION: Spruce/Hazel Alley abutting Lots 1 through 20, Block 8, Pennsylvania Park Addition. PROPOSAL: Vacation of right of way. RECOMMENDATION: Staff recommends that the Planning Commission forward a recommendation of approval to the City Council for vacation of the alley abutting Lots 1— 20, Block 8 Pennsylvania Park Addition subject to 2 conditions, and supported by the 10 findings and 5 conclusions identified in Attachment A. ISSUE: A petition was submitted by property owner Vincent J. Lindley and signed by 10 others who all own properties abutting the subject platted alley right -of -way. A sanitary sewer line exists portions of the alley right -of -way. No other utilities are located in the alley. The property was annexed into the City in 1965. Most areas within the City limits that were annexed in the 1960's were subdivisions that contained previously platted unopened rights -of -way. A 1906 Clallam County Road Statute extinguished dedicated rights -of -way in subdivisions filed between 1890 and 1898 that had not been opened for a period of five years prior to 1906. However, no paperwork was issued for this action so deeds were not created. While it is true that state statute provided for the self executing vacation of unopened rights -of -way in pre -1898 subdivisions, the City is aware that most title companies do not recognize such statutory vacations when no paperwork has been generated to establish the release of dedication (vacation). Property owners must seek either a quiet title judgment or request a formal street vacation action by the City Council to create paperwork that is acceptable to title companies and banks. In most cases, as is true for the current petition, G -3 Lindley et. al. STV 13 -01 Febru ry.27, 2013 Wage -adjacent property owners have asked the City to fottttalize the action intended by the statute through the street vacation procedure established under RCW 36.87. Although RCW 36.87 requires the City to be compensated for the vacation of rights -of -way, in instances where the City is simply assisting property owners to clear title to property that was intended to be vacated by an earlier statute, monetary compensation has not been charged. The City's Real Estate Committee has supported this action and has agreed that compensation should not be charged for this paperwork transaction. DEPARTMENTAL REVIEW: The Fire Department had no objections — emergency access to existing development will not be affected by the proposed vacation. The Public Works and Utilities Department Electric Utility had no concerns with the proposed vacation. A 20' easement for sanitary sewer is required. PUBLIC COMMENT: The subject right -of -way was posted on February 8, 2013 such that those who might be affected by the vacation would be aware of the intended action. Legal publication also appeared in the Peninsula Daily News on February 10, 2013. Notice of the proposed action was mailed to abutting property owners who are not party to the requested action on February 1 I, 2013. No written comments were received as a result of the public notification process. COMPREHENSIVE PLAN: The Comprehensive Plan establishes the long -range goals and policies of the City. It is the basis upon which City officials are to make land use decisions. Any project proposed in the City must be consistent with the goals and policies of the City's Comprehensive Plan. The Comprehensive PIan and Land Use Map identifies the portion of the block containing the alley as Low Density Residential (LDR). The Comprehensive Plan was reviewed in its entirety in consideration of the proposed street vacation. Specific goals and policies found to be most relevant to the proposal are identified in Attachment "B" to this staff report. ZONING: The Zoning Ordinance is the primary implementing ordinance for the Comprehensive Plan. It establishes what types of uses are permitted and where they may be located in the City. It also establishes minimum design standards for such uses. Like the Comprehensive Plan, any project proposed in the City must be consistent with the regulations of the zone in which it is located. The Zoning Map identifies the site as Residential Single Family (RS -7). Specific zoning requirements are listed in Attachment "B." Attachments: "A" Findings and Conclusions "B" Application Lindley et. al. STV 13 -01 February 27, 2013 Pagc 3 A'1 "1'ACHMENT "A" Condition, Findings, and Conclusions in Support of Street Vacation Petition - STV 13 -01 Lindley et. al. Condition: 1. Property owned by the petitioners and right -of -way acquired through the subject . vacation shall be combined into one building site per Zoning Lot Covenant prior to the issuance of a quit claim deed for the right -of -way. 2. A "20' utility easement shall be included in the area vacated. Findings: 1. A petition requesting vacation of right -of -way platted to serve as an alley in Block 8 abutting Lots 1— 20, Pennsylvania Park Addition was submitted to the City on February 8, 2013. The area was platted in 1890, and was annexed into the City in 1965. The right -of -way is 20' in width and 500' in length for a total area of 10,000 sq. ft. 2. RCW 35.79 requires that a petition for vacation of right -of -way shall be signed by two thirds of the abutting property owners to be considered valid. The petition is signed by 83% of the abutting property owners. 3. The City's Public Works and Utilities and Fire Department staff reviewed the petition and had no concerns with the proposal. A sewer utility line is located in portions of the alley and a 20' utility easement must be maintained along the alley for service and future line extensions where sewer is or will be,extended. The alley is not open and, as such, has not been used for access to abutting properties or for general circulation. 4. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right -of -way. Land Use Element, Map Goals, Policies, and Objective Element Goal A is relevant to the proposal. 5. The City's standing policy has been to assist abutting property owners to vacate unopened rights -of -way that may have been vacated by statute without requiring compensation. 6. The vacating of a street is categorically exempt from a State Environmental Policy Act (SEPA) review per Section 197 -11 -800 (2) (h) of the Washington Administrative Code. 7. The site was posted regarding the proposed land use action on February 8, 2013, with legal publication appearing in the Peninsula Daily News on February 10, 2013. Notice of the action was mailed to abutting property owners who were not party to the requested action on February 11, 2013. No written comments have been received. 8. Consolidation of the right -of -way with the abutting properties following vacation can be accomplished by filing a Zoning Lot Covenant. 9. The Port Angeles City Council set a public hearing date for action on the street vacation petition by Resolution on March 19, 2013. 10. The Port Angeles Planning Commission held a public hearing on the proposed street vacation on February 27, 2013. G -5 Lindley et. al. STV 13-01 February 27, 2013 Page 5 Conclusions: A. Vacation of the subject portion of alley will not alter access to properties in the area for emergency purposes, nor will the proposed vacation result in a change in daily service needs to existing properties or prevent the public's use of the alley to public facilities. B. No compensation is required for this vacation request as it was intended that the property be vacated under the 1906 Clailam County Road Statute. The action will provide the property owners with title to the right-of-way that was intended by the 1906 statute. C. The vacation will place unneeded property on the City's tax rolls and complete an action that was intended under the Clallam County 1906 Road Statute. D. As conditioned, site consolidation will appropriately combine the vacated right-of- way with the abutting properties. E. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically Land Use Map Goal, Policies and Objective Element Goal A. Lindley et. al. STV 13-01 February 27, 2013 Page 6 ATTACHMENT "B" COMPREHENSIVE PLAN and ZONING ORDINANCE COMPREHENSIVE PLAN The subject property is designated as Low Density Residential (LDR) on the City's Comprehensive Plan Land Use Map. The Comprehensive Plan was reviewed in its entirety in consideration of the proposed street vacation, and the following goals and policies were found to be most relevant to the proposal: Land Use Map Goal, Policies, and Objective Goal A - To guide current and future development within the City in a manner that provides certainty to its citizens about future land use and the flexibility necessary to meet the challenges and opportunities of the future. ZONING: The site and surrounding areas are zoned RS-7 Residential Single Family (RS-7) on the City's Zoning Map. The purpose of the RS-7 Zone is: "This is a low density residential zone intended to create and preserve urban single family residential neighborhoods consisting of predominantly single family homes on standard Townsite-size lots. Uses which are compatible with and functionally related to a single family residential environment may also be located in this zone. TASTV\Lindley etalISTV 13-01 staff reporidoc Filing fee: $325 File Date Reed ; CITY OF PORT ANGELES STREET VACATION PETITION TO: The City Council of the City of Port Angeles: We, the undersigned petitioners, request that the following described part of ak. • t in the City of Port Angeles be vacated pursuant to Ch pter 35 79 tr CW, The righ -of-way is legally described as: 0 s 0,_ NON NA‘c5NA:._, 01_ a 9Lot1 csLoc. r t.0c, Ast There are /.-D owners of property abutting said right-of-way. The undersigned petitioners are the owners of interest in real estate abutting the above described area. Name V"A ce + Lk9 le( (Print Name and sig n below) 17/91 / C141-301 C, il .1 e'`' . r (Print Name and sign Belo belowb d,.. 7 e. c-,:i---,:p II , / / 3 a ,:' ..7- n.): he undersigned petitioners constitute more than two-thirds of the'owners of said abutting property. WHEREFORE, the petitioners prays that proceedings be had hereon for the vacation of said area of :"1-13,77. 1 '1 ;,-,;:::... i \ Address /o/? L Respectfully submitted, NAME (Sigtiature) PHONE NO: DATE X57.-3iK7 1-7-‘el ,..)oe 01485-7 3/// is --z.5-1-‘7 ir 71 13 / .. . : - - --) f 7 LA" ' i r • ) ,r - ., y :,,:, -1 ; , ■ , i,,, /I@ ' "--77/ ; ' ' ' ' ---1- ;','- -•,'"W CO ;"..--- Fic,..:C.,-, :ii-i c."4-1 ,. ., - • -, ii '7,.... . . . ... .. ,-. G-8 /--r?•,(-* 4-4;kz_ Filing fee: $325 File 1 \,! 1.7k -0 I Date Rec'd 2 / R 11 / / CITY OF PORT ANGELES STREET VACATION PETITION TO: The City Council of the City of Port Angeles: We, the undersigned petitioners, request that the following described part of b 0.\11-c i in the City of Port Angeles be vacated pursuant to Ch pter 3. The righ-of-way is legally described as: (:)...-\.)....., Lo*... \ `2 '--)e_,-Ny,sc,\.uct. (N ■c.._. k.).c-k-S R<-\ A A-k ()NAL,. r..--,--, i.:,- 't ..-.-= 'kk - k '-.- 61- (:--) cs'Loc. \: V, t.-N :=-,410c, A.t,,— \v,'-k.c-V• There are 4.5 owners of property abutting said right-of-way. The undersigned petitioners are the owners of interest in real estate abutting the above described area. 1(4.14 (La- 114tike Ote Af;(7r4 1/ 0 7 9-1"4. s - -17-37 ce + Lk,9 let (Print Name and sig below) (Print Name and sign belo /0/ Tilt rrnt 0.-0 II 2 cr-co-1-0 /13 a p he undersigned petitioners constitute more than two-thirds of the owners of said abutting property. WHEREFORE, the petitioners prays that proceedings be had hereon for the vacation of said area of OC_ \‘'`■ -4- 0) Respectfully submitted, PHONE NO. DATE 15-7.--5P17/7 ,j .)0(? 1. 6J•611d.jhle-,:•_ G - 1 0 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, vacating a portion of alley right-of-way in Port Angeles, Clallam County, Washington. WHEREAS, a petition is on file with the City of Port Angeles to vacate the alley within Block 8. Pennsylvania Park Addition, Port Angeles, as shown on the attached Exhibit A. Port Angeles: and WHEREAS, street vacations are categorically exempt from the requirements of the State Environmental Policy Act (SETA) rules as set forth in WAC 197-11-800(2)(h); and WHEREAS, a public hearing has been held by the City Council following public notice pursuant to Chapter 35.79 RCW; and WHEREAS, said vacation appears to be of benefit to and in the interest of the public per the findings and conclusions listed in Exhibit B; NOW. THEREFORE. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1 - Vacation. Subject to the terms and conditions of this Ordinance, the City right-of-way located as described above and as shown on the attached map. Exhibit A. shall be vacated. subject to the follovking conditions: Conditions: 1. Property owned by the petitioners and right-of-way acquired through the subject vacation shall be combined into one building site per Zoning Lot Covenant prior to the issuance of a quit claim deed for the rioht-of-way. -1- G-12 2. A 20 utility easement shall be included in the area vacated for unobstructed access to public utilities in the corridor. Section 2 - Findings and Conclusions. The attached Findings and Conclusions. identified as Exhibit "13." hereby are adopted and incorporated herein. Section 3 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body. is not subject to referendum. The City Clerk is hereby directed to publish this Ordinance and to file a certified copy with the Clallam County Auditor and the Clallam County Assessor after the conditions stated in Paragraph 1 above are satisfied. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of ,2013. ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor. City Attorney PUBLISHED: , 2013 By Summary Exhibit A: Map Exhibit B: Findings & Conclusions (1,1 1,G11.: a ORDINANCES& RFS01,1:TIONS ORDINANCFS 2013 03 Ilndle) 03 12 13 pd - 2 - Cherie Kidd, Mayor G-13 anuand p!1 °n9 Hazel Street anu9AV ;UOWJ!eI EXHIBIT "B" Findings, and Conclusions in Support of Street Vacation Petition - STV 13 -01 Lindley et. al. Findings: I. A petition requesting vacation of right -of -way platted to serve as an alley in Block 8 abutting Lots 1 20, Pennsylvania Park Addition was submitted to the City on February 8, 2013. The arca was platted in 1890, and was annexed into the City in 1965. The right -of -way is 20' in width and 500' in length for a total area of 10,000 sq. 11. 2. RC\V 35.79 requires that a petition for vacation of right-of-way shall be signed by two thirds of the abutting property owners to be considered valid. The petition is signed by 83% of the abutting property owners. 3. The City's Public Works and Utilities and Fire Department staff reviewed the petition and had no concerns with the proposal. A sewer utility line is located in portions of the alley and a 20' utility easement must be maintained along the alley for service and future line extensions where sewer is or will be extended. The alley is not open and, as such, has not been used for access to abutting properties or for general circulation. 4. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right -of -way. Land Use Element, Map Goals, Policies, and Objective Element Goal A is relevant to the proposal. 5. The City's standing policy has been to assist abutting property owners to vacate unopened rights -of -way that may have been vacated by statute without requiring compensation. 6. The vacating of a street is categorically exempt from a State Environmental Policy Act (SEPA) review per Section 197 -11 -800 (2) (h) of the Washington Administrative Code. 7. The site was posted regarding the proposed land use action on February 8, 2013, with legal publication appearing in the Peninsula Daily News on February 10, 2013. Notice of the action was mailed to abutting property owners who were not party to the requested action on February 11, 2013. No written continents have been received. 8. Consolidation of the right -of -way with the abutting properties following vacation can be accomplished by filing a Zoning Lot Covenant. 9. The Port Angeles City Council set a public hearing date for action on the street vacation petition by Resolution on March 19, 2013. 10. The Port Angeles Planning Commission held a public hearing on the proposed street vacation on February 27, 2013. Conclusions: A. Vacation of the subject portion ofalleywill not alter access to properties in the area for emergency purposes, nor will the proposed vacation result in a change in daily G -15 service. needs to existing properties or prevent the public's use of the alley to public facilities. B. Nocompensation is required ror this vacation request as it was intended that the I,rOPCnY be vacated under ibe 1906 Clailam County Road Statute. The aclion will provide the propc d yowners with title to the rig ( -o f-wuy that was in k: ded by the 1906 statute. C. The vacation will place unneeded property on the City's tax rolls and complete an action that was intended under the C|uUnnl County 1906 Road Statute. O. As conditioned, site consolidation will appropriately cornbine the vacated right-of-way with the abutting properties. E. The proposal is consistent with the goals and policies ofthe Citys Comprehensive Plan specifically Land Use Map Goal, Policies and Objective Element Goal A. WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: March 19, 2013 To: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: AMENDMENT TO FACADE IMPROVEMENT PROGRAM ORDINANCE Summary: As part of the Facade Improvement Program staff is recommending the addition of "Redevelopment Areas" to identify annual areas of grant focus for projects to coincide with other public and private sector investments. Recommendation: Conduct the first reading of the attached ordinance; continue to April 2, 2013. Background / Analysis: On July 7, 2009, Council authorized the Facade and Signage Improvement Grant Program to help business and property owners within core commercial areas improve the visual aesthetics of their buildings. Funding for this program is derived from Community Development Block Grant (CDBG) income which must be expended prior to future CDBG grant consideration. Grants are awarded as matching funds which, in prior funding cycles, have been limited to a maximum $10,000 City match. The City has received interest regarding program flexibility for larger redevelopment projects requesting increased City contributions in return for greater private investment. By establishing timely "redevelopment areas" which coincide with areas undergoing a significant local or private investment, the City would have more flexibility. Additionally, the changes would provide the City the opportunity to be more engaged in the design process to ensure projects are well - coordinated. From a timing perspective and aesthetic perspective there could be improved benefits to the program. Allowing increased funding contributions on a per parcel basis within these identified areas will help stimulate needed private- sector investment. All grant awards would still need to coincide with annual budget and funding dedicated to the Facade Grant Program. During 2013, to coincide with the downtown waterfront redevelopment project currently under construction, the Railroad Avenue corridor will be a focus "redevelopment area" for Facade Improvement Grant Program funding. The City will target property and business owners within this area to continue to drive economic development and enhance the physical appearance, accessibility, and overall value of the City's International Waterfront Gateway corridor. Staff will be available to answer questions on this new approach. Attachment Ordinance H -1 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending Ordinance 3373 as amended, establishing the Facade and Signage Improvement Program. WHEREAS, the City Council adopted Ordinance 3373 on August 4, 2009 establishing the City's Facade and Signage Improvement Program ; and WHEREAS, the City Council amended Section 6 and Section 8 of Ordinance 3373 on May 4, 2010; and WHEREAS, the City Council amended Section 7 on September 21, 2010; and WHEREAS, the City Council now finds it appropriate to amend Section 7 of Ordinance 3373, and to authorize codification of the amended ordinance. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1. Ordinance 3373 is hereby amended to read as follows: Title. The program authorized by this ordinance shall be called the Community Facade and Sign Improvement Program (the Program.) Program adoption. A Facade and Signage Improvement Program for commercial buildings is hereby authorized, approved, and adopted. Purpose. The City recognizes the benefits to the City and the public that can result from a facade improvement program. The City has received, and expects to receive in the future, Community Development Block Grant (CDBG) generated income that can be used for a facade H -2 improvement program. A facade and sign improvement program focused on commercial properties located within core commercial zones throughtout the City is one method to promote new investments, spur economic development, and increase the Ctiy's revenues. Program Administration. The Director of the City's Department of Community and Economic Development is authorized to administer the Program. The Director shall adopt policy to implement and administer the Program in accordance with this ordinance, the guidelines established therein, and the grants that provided the funds to be used for the Program. Funds and Limitation. The Facade Improvement Program shall be financed with $115,992. That amount shall be taken form the Housing Rehabilitation Fund currently held by the City as a result of CDBG grant income that specifically allows use of the money for a facade improvement program. That amount shall be shown as a separate line item in the City's Economic Development Fund and shall be maintained and dept separately from other economic development funds. The Program shall be funded only from federal or state grants that expressly authorize use of the money fora facade improvement program. No general funds of the City shall be used for this program. Location. To be eligible for the Program, a property must (1) be located in one of the following zones: Commercial Arterial (CA), Commercial Shopping District (CSD), Commercial Neighborhood (CN), Commercial Office (CO), and Commercial Business District (CBD) zones or (2) be a conforming commercial use in a non - commercial zone. Program Elements. The Program will provide a grant for funding of facade improvements that will enhance the physical appearance, accessibility, and overall value of individual buildings as well as surrounding areas. -2- H -3 Awards will be issued as grants for up to $10,000 or no more than 50% the total project cost (whichever is less). U. on bud et availabili and identification of a s ecified "redevelo ment area " fundin contributions may be increased on a per parcel basis. Such consideration will be given when the City is engaged in the design process. The Program will also provide a grant for funding of sign improvements and replacement that enhances the physical appearance, accessibility, and overall value of individual buildings as well as surrounding areas. Awards will be issued as grants for up to $1,000 or no more than 50% the total project cost (whichever is less). Improvements using these funds must be made pursuant to applicable building permit(s) and in accordance with the City of Port Angeles Comprehensive Plan and zoning requirements Eligibility Criteria. Buildings must be located within the CBD or on an arterial roadway. The Ci magnate a "redevelopment area" that correspond to lar e lg ocal public or ripvate sector investments. The owner, for himself and his successors, shall agree to maintain improvements for a minimum of a 5 year period. The project shall (1) increase taxable value of building and shall be considered New Construction per RCW 36.21.080. Or (2) is a project on property that is not subject to property tax but that does increase the valuation of surrounding property. The project shall increase taxable value of building and shall be considered New Construction per RCW 36.21.080. The owner, for himself and his successors, shall agree to maintain improvements for a minimum of a 5 year period. Eligible Program Items. The following shall be eligible for funding through the Program: -3- H -4 • Rehabilitation, reconstruction, or restoration to the exterior, streetside of a participating building facade; • Glass, windows, doors, trim, and accessories that are part of the streetside facade; • Signage; • Professional architectural /design/contractor fees as deemed appropriate for eligible works; • Awnings, canopies, fences, and landscaping features; • Street grade entrances which contribute to activity along street edge. Ineligible Program Items. The following shall not be eligible for funding through the Program: • Interior improvements; • Roof repairs; • Non street facing entrances; • Non arterial street locations inside a commercial zone, but, outside the Central Business District; • Signs resulting in an increase in sign area as defined by PAMC 14.36.020; • Non permanent or temporary structures. Evaluation Criteria and Prioritization. In evaluating proposals for funding under the Program, the following factors shall be considered: • Private contribution over and above the required match; • Present condition of existing facade or sign; • The building's overall public visibility, i.e., the building's relationship to public parking, widely utilized civic spaces, or public parks; • Expected increase in assessed value of improvement; • Historical preservation; • Context in the block or neighborhood; • Priority will be given to projects that benefit partner projects on same block; Other factors relevant to the purpose of the Program may be considered. Process. The administrative procedure to be adopted by the Director for reviewing and evaluating applications for funding under the Program shall be fair and objective. At a minimum, the review and evaluation process shall include in the following: -4- H -5 1. Arrange pre - application meeting with staff to determine eligibility. 2. Submit application along with relevant paperwork, including, but not limited to: Written summary of how the project addresses evaluation criteria; An itemized cost breakdown; Historical documentation; Architectural renderings; Site photos and/or plans. 3. Staff will perform initial site visit(s) and inspection(s) of the property. 4. A recommendation will be made by staff and forwarded to the City Planning Commission: • Projects located within the CBD will be circulated to the Port Angeles Downtown Association (PADA) Design Committee for comment. 5. Upon selection by Planning Commission, a grant agreement is made and construction of the approved work may begin. 6. Upon completion of work, staff will conduct final site visit(s) and inspection(s) to ensure compliance with grant agreement. 7. Upon review and approval, the City will issue a grant check to the applicant for the full amount of approved funding. Section 2. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. Section 3. The codifier is directed and authorized to codify this ordinance under Title 2 of the Port Angeles Municipal Code. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of , 2013. Cherie Kidd, MAYOR ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: By Summary G \LEGAL\a ORDINANCES &RESOLUTIONS \ORDINANCES 2013\I - Amd Facade & Smage Improv Program 01 31 13 wpd CITY OF PORT NGELES WASHINGTON, U. S. A CITY COUNCIL MEMO DATE: March 19, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Solid Waste Comprehensive Plan Amendment Resolution Summary: The Clallam County Solid Waste Management Plan was last updated in 2006 and does not reflect the current events at the closed Port Angeles Landfill. Erosion of the marine bluffs along the Strait of Juan de Fuca is threatening to expose municipal solid waste and allow that waste to spill out onto the beach. The Solid Waste Comprehensive Plan should be amended, to add provisions relating to the Port Angeles Landfill Bluff Cell Stabilization project. Recommendation: Pass a resolution to adopt and amend the Clallam County Comprehensive Solid Waste Management Plan Update 2006. Background /Analysis: The Port Angeles Landfill is located along the Straits of Juan de Fuca and erosion of the marine bluffs is threatening to expose municipal solid waste and allow that waste to spill onto the beach. The Clallam County Solid Waste Management Plan was last updated in 2006 and does not reflect the recent changes at the closed Port Angeles Landfill, nor does it currently address the City's plan to respond to the threat. The Plan should be amended to add provisions relating to the Port Angeles Landfill Bluff Cell Stabilization project, project number SW02 -2012. Implications and costs of resolving the problem are shared by the region through the Landfill tipping fees. Inclusion in the Solid Waste Comprehensive Plan supports the City's eligibility for funding assistance from federal and state agencies. The Clallam County Solid Waste Comprehensive Plan is a regional plan and was jointly prepared and formally adopted by Clallam County and the cities of Port Angeles, Sequim, and Forks. The Plan may be amended by agreement of these jurisdictions, and must be approved by the Washington State Department of Ecology. The issue was presented by City staff to the Solid Waste Advisory Committee (SWAC) on January 17, 2013, and again on February 21. A presentation on the current status at the Landfill Bluff and the need for a Plan Amendment was made to a Sequim City Council Study Session on February 11. Reaction from each of the jurisdictions has been positive, and the majority of SWAC members have approved the proposed amendment. It is expected that the Amendment will be brought before the other jurisdictions within the next month. On March 12, 2013, the Utility Advisory Committee forwarded a favorable recommendation to pass a resolution amending the Clallam County Comprehensive Solid Waste Management Plan Update 2006. Attachment: Resolution to adopt and approve Solid Waste Comprehensive Plan Amendment I -1 N: \CCOUNCIL \FINAL \Solid Waste Comp Plan Amend Resolution.docx RESOLUTION No. A RESOLUTION to adopt and approve an amendment to the Clallam County Comprehensive Solid Waste Management Plan Update 2006. WHEREAS, in 2005 Clallam County and the Cities of Forks, Sequim, and Port Angeles entered into an Interlocal Agreement for the purpose of updating a comprehensive solid waste management plan as required by RCW Chapter 70.95; and WHEREAS, the county and the three cities did jointly prepare a Comprehensive Solid Waste Management Plan Update 2006 (the 2006 Plan Update); and WHEREAS, the 2006 Plan Update was adopted by each of the four jurisdictions in 2007 and it currently is in effect; and WHEREAS, Section 3.4.3 of the 2006 Plan Update provides that the Plan may be amended by agreement of the jurisdictions that participated in the interlocal agreement and subsequently formally adopted the 2006 Plan Update; and WHEREAS, an unanticipated change has occurred in one closed cell of the Port Angeles landfill; and WHEREAS, that change should be promptly investigated and remedial action, if any, should be considered; and WHEREAS, the 2006 Plan Update should be amended to reflect the changed condition and response to it; and WHEREAS, the City of Port Angeles agrees that the amendment process should be undertaken and the 2006 Plan Update should be amended to address the unanticipated changed conditions; and WHEREAS, the other three jurisdictions have stated their concurrence that the amendment process should be undertaken and the 2006 Plan Update should be amended, NOW, THEREFORE, BE IT RESOLVED 1. The City of Port Angeles agrees and confirms that the Clallam County Solid Waste Management Plan Update 2006 should be amended, and that the -1- 1 - 2 amendment process should be undertaken, for the purpose of adopting the attached amendment, which adds to the 2006 Update Plan provisions relating to the Port Angeles landfill stabilization project. 2. The City of Port Angeles does hereby approve and adopt the attached as an amendment to the Clallam County Comprehensive Solid Waste Management Plan Update 2006. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of March, 2013. Cherie Kidd, Mayor ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney SolidWasteMwMm.02.104.11wpd CLALLAM COUNTY COMPREHENSIVE SOLID WASTE MANAGEMENT PLAN Amendment to Address Port Angeles Landfill Stabilization The Comprehensive Solid Waste Management Plan Update 2006 is amended by adding to it the following: 7. DISPOSAL 7.1A Introduction The purpose of this amendment is: To identify the needs and opportunities presented by the continuing erosion of the marine bluffs at the north margin of the closed Port Angeles Municipal Landfill. The City of Port Angeles Public Works and Utilities Department is evaluating alternatives to reduce or eliminate the risk of refuse entering the marine environment and to slow down the rate of bluff erosion. 7.3. IN- COUNTY LANDFILLING (Closed Landfill Oversight) 7.3.1.1A City of Port Angeles Landfill The City of Port Angeles Public Works and Utilities Department has lead oversight responsibilities for the Port Angeles Landfill. Clallam County Environmental Health Services works with Ecology to provide regulatory and technical oversight. The Port Angeles landfill was originally a regional dumping site purchased by the City in 1947. See Figure 1A, Vicinity Map, and Figure 2A, Site Map. The WAC 173 -304 compliant cell is located adjacent to the coastal bluff, and contains approximately 750,000 cubic yards (CY) of municipal solid waste. The west and east portions of the cell differ in important characteristics, and are referred to as the West 304 Cell and the East 304 Cell. The WAC173- 351 compliant cells (351 Cell),which includes subcells 1, 2, and 3 lies south (inland) of the 304 Cell. The Port Angeles Municipal Landfill was closed in 2007 according to the requirements of the State's Criteria for Municipal Solid Waste Landfills (WAC 173 -351) and Clallam County Solid Waste Regulations. Since closure of the landfill, the Port Angeles Transfer Station was constructed on the site in 2006 and is currently in operation. Reserve accounts for closure and post - closure costs for the closed landfill are being funded by a portion of the landfill tipping fee. Since 2001, there has been concern with bluff retreat and erosion migrating into the Port Angeles Landfill facility. In conjunction with the landfill closure, a seawall was constructed in 2006/2007 at the base of the West 304 Cell to prevent pollution to the Strait and to protect the landfill from further erosion. The slope above the wall was graded back to 1.25:1 (slightly flatter than 45 degrees), and was stabilized with erosion control plantings and geotextile fabric. Waste from the bluff and the beach was relocated to the 351 Cell, which was still open at that time. Since the installation of the wall, bluff erosion along the unprotected eastern half has continued, further threatening slope failure and the uncontrolled release of refuse into marine waters. In the summer of 2011 during maintenance inspections, City of Port Angeles staff observed that the bluff face had experienced localized failure at one location along this 1 -4 unprotected eastern half that had exposed some waste at the top of the bluff and had broken a perimeter drain pipe that was left dangling over the edge. 7.3.2A Needs and Opportunities Port Angeles Landfill Localized failure that had exposed parts of the cell lining and waste refuse is a water quality and human health threat. In addition, analysis shows that, due to highly erosive wave impacts and inherently unstable vertical bluffs, the portions of the landfill shoreline not protected by the seawall are experiencing continued high rates of erosion. Erosion to date has reached the extent that the City of Port Angeles needs to undertake actions to reduce or eliminate the risk of refuse from entering the marine environment. The City of Port Angeles Public Works and Utilities Department is evaluating the alternative methods necessary to remove exposed refuse, repair drainage facilities, and to slow down the rate of bluff erosion. As part of the ongoing evaluation, the City is also assessing mechanisms to reduce the cost of the alternative corrective actions, including the impact on utility ratepayers; and assessing alternative funding for the corrective action. 7.3.3A Alternative Methods Port Angeles Landfill The City of Port Angeles Public Works and Utilities Department has developed a number of alternatives to reduce or eliminate the risk of refuse entering the marine environment. Some alternatives also would decrease the rate of bluff erosion. To reduce or eliminate the risk of refuse from entering the marine environment, waste would be removed from the East 304 Cell, in part or completely, and relocated on -site or transferred off -site. Reconsolidated onto the East Cell 304 (south end). The preferred location for relocating waste onsite would involve re- opening the existing 351 - compliant cell on the Port Angeles Municipal Landfill industrial property, and relocating waste within the existing permitted footprint and height. All relocated waste cells will meet current solid waste landfill standards under WAC 173 -351 and address engineering and regulatory challenges of placing a new cell onto an existing landfill cell. Off -site relocation would include transfer to an approved RCRA Subtitle D landfill. The alternatives for removal of 304 Cell waste and relocation on -site would require some or all of the 750,000 cubic yards of waste in the 304 Cell, to be moved within the permitted footprint and maximum height of the existing 351 Cell. Depending on the proportion removed, the remaining East Cell 304 may be required to have an updated landfill cover system installed with gas collection. The expanded 351 Cell would provide capacity within the existing landfill to accommodate the amount of refuse removed from East Cell 304, with the exact dimensions of the new cell to be determined by the amount re- located. The location of the new cell could be in or on top of existing cells. The cell would be constructed within standard landfill waste placement /compaction requirements. Once final grades are achieved, the disposal cell will be closed in compliance with current landfill WAC 351 standards. 1 -5 Bluff stabilization strategies include both short-term and long -term approaches to address multiple issues such as dynamic hydrologic and climatologic forces, inherent bluff instability, worker safety and constructability of shoreline and bluff stabilization measures, and landfill proximity. Five conceptual alternatives have been identified which address the range of protective structures that could be considered on the shoreline, and the waste removal /relocation that would be needed in conjunction with each alternative: 1. Maintain the seawall in its current location, 2. Remove the seawall, 3. Install limited scour protection at the ends of the seawall, 4. Stabilize the shoreline to the landfill extent, 5. Stabilize the shoreline to the property extent To address funding of corrective actions, the City plans to pursue a combination of appropriate state and federal grants and loans, and to utilize the Solid Waste Utility's bonding capacity for debt financing. Revenue bonds will be paid by revenue from the transfer station. To the extent debt financing is utilized, tipping fees will be increased and customers in the County will be affected. 7.3.4A Recommendations The following recommendations are made for closed landfill oversight in Clallam County: • Consider the range of alternatives necessary to reduce or eliminate the risk of refuse from entering the marine environment and to slow down the rate of bluff erosion at the Port Angeles Landfill. • Maximize the development of appropriate state and federal grant funding to reduce impacts to utility ratepayers when implementing corrective actions at the Port Angeles Landfill. The following recommendations are made for in- county landfilling in Clallam County: • Consider reopening the existing WAC 351- compliant MSW disposal cell at the Port Angeles Landfill necessary to accommodate partial or complete removal of waste from the 304 - compliant cell to reduce or eliminate the risk of refuse from entering the marine environment. 12. COST ASSESSMENT QUESTIONNAIRE Introduction 12.1 Demographics (NA) 12.2 Waste Stream Generation (NA) 12.3A System Component Costs Port Angles Landfill Stabilization To address corrective actions, the City of Port Angeles has estimated the costs of the Conceptual Alternatives for waste removal and shoreline protection options to range from $6M to $41M, assuming on -site waste relocation. If off -site disposal is required, estimated 1 -6 costs increase to a maximum of $70M. These costs do not reflect the ability to obtain permits, project phases, the longevity of the solution, or the ability to obtain financing. Taking environmental impacts, affordability, and durability into consideration, the most likely alternative at this time involves installing limited scour protection at the ends of the existing seawall, and removing waste to allow an embayment to form at the East 304 Cell. The estimated cost is $24M, to be done in multiple phases. The cost of the initial phase, to be constructed as soon as possible, is estimated at $15M, with subsequent phases to be constructed in 25 and 50 years. Phasing the project facilitates financing the work, and also enables shoreline movement to be monitored and the project design to be adjusted based on the data. This is especially appropriate in view of the uncertainties surrounding estimates of sea level rise and Elwha River sediment over multiple decades. 12.4A Funding Mechanisms Port Angles Landfill Stabilization To address funding of corrective actions, the City plans to pursue a combination of appropriate state and federal grants and loans, and to utilize the Solid Waste Utility's bonding capacity for debt financing. Revenue bonds will be paid by revenue from the transfer station. To the extent debt financing is utilized, tipping fees will be increased and customers in the County will be affected. As amended, the comprehensive Solid Waste Management Plan Update 2006 is confirmed and ratified. ... a. �n` riYararatara�iJiiNY�ixa4 .ps'° =�:�:, [Dr f1 rrn OJEU1 Se.N. Dale OM PU1611 ;:p( 03..d l0 3.1u U ssau)aN1 asn;aa I I I►Rual wenduma-TsE a3naw) iesuag Fuepunop "vadord _ 1di f_f lily Jaiva(ell u�gpieh ?uuwM .oi se Mgr aagaq uatanilsugj laals - {erovrali CIE Oa"J - gF!M9uuovucgy sptm°impuei%ammo uem Kea awl CITY OF JOR1NGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: March 19, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: 2013 Landfill Bluff Cell Stabilization — Phase 1, Project SW02 -2012 Summary: Port Angeles Landfill (PALF) is located along the Strait of Juan de Fuca, and erosion of the marine bluffs is threatening to expose municipal solid waste and allow that waste to spill onto the beach. Staff is proposing amendment 3 to the Herrera Professional Services Agreement to develop permits and the 30% level design to resolve this problem. Recommendation: Approve and authorize the City Manager to sign Amendment 3 to the 2011 On -Call Landfill Cell Stabilization Professional Services Agreement with Herrera in an amount not to exceed $1,171,121, which will increase the contract amount to $1,567,771, and to make minor modifications to the agreement if necessary. Background /Analysis: Erosion of the marine bluffs along the northern edge of the Port Angeles Municipal Landfill (PALF) is migrating into the East 304 Cell and, potentially, the Valley Cells in the WAC 173 -304 compliant landfill cells. In June 2012, the City Council authorized investigation of alternative corrective actions based on subsurface investigations, geomorphic evaluations, 304 Cell relocation scenarios, comparisons between on -site and off -site disposal, and cost analysis. Five alternatives were developed that provided a comprehensive overview of options and their application to selection criteria including: (1) Environmental impact; (2) Level of infrastructure protection; (3) Cell encroachment (refuse at risk), (4) Fundability; (5) Ability to monitor and manage future bluff retreat. Several presentations were made to the City Council, regulators, stakeholders, and the public. After receiving feedback and direction from these presentations, a 20 to 25 year approach has been identified for implementation. The primary element of this conceptual approach is waste relocation. It is a managed retreat from the most at- risk areas of the landfill along the bluff. Solid waste located within the northern 150 feet of the 304 East Cell (approximately 265,000 cubic yards) will be relocated to a new cell of similar capacity on the 351 Cell. This volume was estimated based on borings and well logs, historic photos, and previous geotechnical reports. Waste removal is in response to the shoreline penetration into the 304 cell. Actual volumes, depth, and extent will vary because the actual extent of the 304 cells is only partially delineated. Remaining solid waste will be configured for a stable closure that ties into the remaining East 304 Cell cover system. A WAC 173 -351 compliant cover system will be designed with gas system modifications, as needed. The cover system may utilize an alternative, approved liner system to allow a 2:1 (H:V) slope. A toe drain /intercept will be designed to intercept residual leachate and landfill gas. Exposed native slopes will be stabilized through regrading, where possible. Surface water will proceed north through the newly open area of the 304 East cell and utilize the existing Notch 2 drainage outlet. This outlet will require modification. J -1 March 19, 2013 City Council Re: Landfill Bluff Cell Stabilization Professional Services Agreement Amendment No. 3 Page 2 Solid waste removal will extend to the west to include shallow removals (up to 15 feet deep) along the central north portion and a small portion of the Valley Cell. The Valley Cell removal will be reconfigured for a WAC 173 -351 landfill cover system. Waste removals through the shallow cell are needed to convey surface water. The 351 Cell will be reopened to allow an approximate 265,000 cubic yard cell to be developed on top and within the permitted elevation and footprint boundaries. Solid Waste will be placed in lifts to final grades between 3:1 and 2:1 (H:V), depending on the closure strategy. A WAC 173 -351 closure system will be designed with gas wells and /or laterals extending into the new cell. Cell preparation will begin with the existing cover system being removed from the new cell footprint. A temporary gas management system will be installed to control oxygen intrusion and gas exposure in the working area. The final cover system will include lining system, gas system, leachate management, surface water system, and access. An on -site construction access system will be established to allow solid waste transfer from the 304 Cell to the 351 Cell. Waste screening, staging areas, and control entrances will be included. The preliminary construction estimate for this first element is approximately $14,000,000. The second element of the conceptual approach is to provide seawall repair and upgrades at both the east and west ends, as well as habitat restoration using large woody debris in Dry Creek. This will prevent both intrusion behind the seawall from wave action along the shore and prevent potential Dry Creek erosion and impacts along the west side and behind the seawall. This work is important to prevent scouring behind the seawall which would expose the Valley and West 304 cells to toe erosion and a premature failure. This will provide long -term resolution for these eventualities. The preliminary estimated range of construction for this work is $500,000 to $1,400,000. The wide range for this estimate is since the distance and specific method of tying shoreline work back into the bluff will be developed as part of the geotechnical and investigatory work in Amendment 3. Rip rap or concrete armoring units will be utilized to protect both seawall ends while remaining in the approximate footprint of the existing end wall rip rap. Containment and foundation structure beneath the surface structural forms will be needed. Structural extent longitudinally from the seawall end may extend up to 50 feet or to a distance needed for stability. Interface with the bluff face on the east end will be critical, as the bluff will migrate to the south over time while the seawall remains stable. The orientation of the end wall protection will be designed in anticipation of this migration to continue protection of the east end over time. Both shoreline and landfill facility activities will require permitting. Shoreline work will include activities below the high tide line of the Strait of Juan de Fuca including site access and construction activities for end wall protection at the existing seawall. Shoreline work also will occur below the ordinary high water mark of Dry Creek for placement of large woody debris structures to deflect the stream thalweg away from the seawall west end. Landfill permitting will be needed for opening and reclosing the East 304 Cell and opening, filling, and operating the 351 Cell. Permitting will include federal, state, and local compliance. The time required for permitting is critical for achieving the target date of 2014 construction, and preparation of some of the permit submittals must begin immediately. This scope of work is Phase 1 of two phases. Phase 1 (April —July 2013) will initiate permitting for both landfill and shoreline work; 304 and 351 Cell Engineering Report; 30% landfill conceptual design; and 30% seawall end protection and Dry Creek conceptual design. Phase 2 (August 2013 — Spring 2014) will scope and budget subsequent permitting efforts and completion of the design and construction process consistent with regulatory feedback and conceptual design development. Phase 2 will be initiated after consultation with Council and obtaining their approval to add this work by amendment to the agreement. J -2 N: \CCOUNCIL \FINAL \Landfill Bluff Cell Stabilization Professional Services Agreement Amend 3.docx March 19, 2013 City Council Re: Landfill Bluff Cell Stabilization Professional Services Agreement Amendment No. 3 Page 3 The overall project cost includes not only the phased design, but also construction, construction management, and design services during construction. The planning level estimates for the complete project costs are shown in Table 1 below. Table 1: Project cost estimate Description Amount Design — Preliminary investigation and short term remediation (complete) $96,650 Design Amendment 2 — Engineering Feasibility Study (complete) $300,000 Design Amendment 3 — 30% Design Development (this request) $1,171,121 Subtotal $1,567,771 Design Amendment 4 — 15,000 100% Design $600,000 Engineering Services during Construction $300,000 Construction Management $1,600,000 Construction Contract $15,400,000 Total $19,467,771 Financial Assistance (potential) $4,000,000 Financed Amount $15,467,771 The tasks and amounts for 30% design development negotiated with Herrera are shown in Table 2 below. Table 2: Task and Amounts Tasks Amount Task 14 — Project Management $57,384 Task 15 — Cumulative Effects Analysis of Precast Armoring Units 84,285 Task 16 — Permit Development & Applications 217,171 Task 17 — 30% Design Development 797,281 Task 18 — Public Outreach 15,000 Total $1,171,121 Funding is available from the Landfill Post - Closure Fund. This fund was set aside to provide for post - closure maintenance activities for the mandatory period of 30 years as prescribed in law. The current balance in the fund is $3,553,994. Because this will be an unanticipated expenditure in this fund, its balance will need to be restored. It is anticipated that the source of reimbursement will come from future municipal revenue bonds in conjunction with adjustments to Transfer Station tipping fees to support the debt service. At this time, staff estimates that the revenue bond would be at 4% interest with a 20 year repayment period. The City has applied for funding assistance from the State, and a $4M allocation is in the budget request awaiting legislative approval. The municipal revenue bond will be sought after more definitive estimates are developed as part of the 30% design report. A reimbursement resolution was approved by Council in June, 2012. On March 12, 2013, the Utility Advisory Committee forwarded a favorable recommendation that City Council approve and authorize the City Manager to sign Amendment 3 to the 2011 On -Call Landfill Cell Stabilization Professional Services Agreement with Herrera in an amount not to exceed $1,171,121, which will increase the contract amount to $1,567,771, and to make minor modifications to the agreement, if necessary. J -3 N: \CCOUNCIL \FINAL \Landfill Bluff Cell Stabilization Professional Services Agreement Amend 3.docx CITY OF C.3- - VIELFELP pORTANG;ELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: MARCH 19, 2013 TO: CITY COUNCIL FROM: BOB COONS, HUMAN RESOURCES MANAGER SUBJECT: AFSCME #1619 LABOR CONTRACT Summary: The City and the American Federation of State, County, and Municipal Employees Local #1619 (AFSCME) reached agreement for a new labor contract covering January 1, 2013 through December 31, 2014. This union represents about 90 employees in the Public Works & Utilities, Finance, Parks & Recreation, and Community & Economic Development Departments. The agreement provides a cost of living increase of 2% for each year of the agreement and modifies the employee's share of medical insurance from 10% to 12.5% of the monthly premium. The union membership has ratified the tentative agreement. Recommendation: Approve and authorize the Mayor to sign the attached labor contract between the City and AFSCME Local #1619, for the contract period covering January 1, 2013 through December 31, 2014, including retroactivity for the wage increase. Background / Analysis: The labor contract between the City and AFSCME expired December 31, 2012. The parties have been in negotiations the past several months and reached an agreement for a 2 -year labor contract covering 2013 — 2014. Economic Terms and Fiscal Impact: The contract provides for a 2% wage increase effective January 1, 2013 and 2% effective January 1, 2014. The 2% COLA (for 2013) represents $113,000 and is budgeted for this year. Effective March 2013, the employee's share of medical premiums increases from 10% to 12.5% of the monthly medical premium. This results in a savings to the City of approximately $30,000. (continued) AFSCME LABOR CONTRACT PAGE 2 Amendments to the contract language include: The non - discrimination clause adds sexual orientation and genetic information Clarifying language concerning call back in emergencies Layoff procedures affecting the ability to retain seasonal employees Out of class pay when an employee works in a management position New contract sections for required safety foot wear and safety glasses Eliminates vacation cash out for the contract period where employees could cash out 40 hours annually Staff will be available for any questions you may have during the City Council meeting. Attachment: 2013 -2014 AFSCME Labor Contract Cc: Dan McKeen, City Manager Jason Baar, President, Local #1619 Larry Clark, Staff Representative, Local #1619 AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND AFSCME LOCAL #1619 January 1, 2013 — December 31, 2014 AFSCME LOCAL #1619 COLLECTIVE BARGAINING AGREEMENT TABLE OF CONTENTS PAGE ARTICLE I - GENERAL PROVISIONS Section A - Entire Agreement 1 Section B - Acknowledgments 1 Section C - Recognition 1 -2 Section D - Savings Clause 2 Section E - Non - Discrimination 2 ARTICLE II - RIGHTS OF PARTIES Section A - Management Rights 3 Section B - Employee Rights 3 Section C - Union Security 4 Section D - Labor - Management Committee 4 Section E - Negotiating Committee 4 Section F - Payroll Deductions 5 Section G - Notice of Work Rule Changes 5 Section H - Personnel Records 5 Section I - Vacancies 6 Section J - Hiring and Transfers 6 -7 Section K - Disciplinary Procedures 7 -8 Section L - Union Presence During Orientation of New Employees 8 Section M - Community Service Workers 8 ARTICLE III - WORKING CONDITIONS Section A - Hours of Work and Work Days 9 Section B - Meal Periods and Rest Periods 9 Section C - Shift Changes 10 Section D - Work Stoppages 10 -11 Section E - Layoff Procedures 11 -12 Section F - Performance Evaluations 13 Section G - Wage Freeze (Y- Rating) 13 ARTICLE IV - COMPENSATION Section A - Wages 14 Section B - Longevity Pay 14 Section C - Night Shift Premium Pay 14 Section D - Overtime Compensation 14 Section E - Call -Back Pay 15 Section F - On -Call Pay 15 Section G - Compensatory Time 16 Section H - Temporary Assignments 16 Section I - Higher Class Pay 16 Section J - Certifications 16 Section K - Tuition Reimbursement 17 Section L - Temporary Employees 17 Section M — Boot Allowance 17 Section N — Required Safety Prescription Glasses 18 ARTICLE V - PAID LEAVE TIME Section A - Vacation 19 Section B - Sick Leave 19 -20 Section C - Holidays 21 ARTICLE VI - HEALTH AND WELFARE BENEFITS Section A - Health Benefits 22 Section B - Term Life Insurance 22 Section C - Deferred Compensation 22 Section D - IRS 125 Account 22 Section E - Long -Term Disability Insurance 22 ARTICLE VII - GRIEVANCE PROCEDURE 23 -26 ARTICLE VIII - DURATION OF AGREEMENT 27 Appendix A — Occupational Job Series 28 -29 ARTICLE I - GENERAL PROVISIONS Section A - Entire Agreement The Agreement expressed herein in writing constitutes the entire Agreement between the parties, and no oral statement shall add to or supersede any of its provisions. Section B - Acknowledgments The parties acknowledge that each has had the unlimited right and opportunity to make demands and proposals with respect to any matter deemed a proper subject for collective bargaining. The results of the exercise of that right are set forth in this Agreement. Therefore, except as otherwise provided in this Agreement, each voluntarily and unqualifiedly agrees to waive the right to oblige the other party to bargain with respect to any subject or matter not specifically referred to or covered in this Agreement. Section C - Recognition The City agrees to recognize the Union as the sole collective bargaining agent for all regular full -time, regular part-time, and temporary employees who work at least 1 /6th time, and excludes work study and college intern programs, except employees of the Police and Fire Departments, Equipment Services Division, and the employees excluded pursuant to RCW 41.56.122 and 41.56.030. Position Types Defined. A description of types of positions employed with the bargaining unit of this Agreement are defined as follows: 1. Regular Employee - a person employed by the City in a capacity which is on -going and for which no specific termination point has been established and who has successfully completed his/her six (6) months' probationary period. 2. Regular Part Time Employment is defined as a position with work assignments that are on a continuous and re- occurring basis that is limited to less than full time and is budgeted annually as a regular part time position. These positions may be half time, three - quarters, or other portions of a year and are eligible to accrue pro -rated benefits. The threshold for pro -rated benefits is regularly working at least 70 hours or more per month during the calendar year. If the regular part time position is one -half time or greater, the position is afforded medical, dental, and vision benefits the same as a regular full time employee 3. Temporary Employment is defined as a position that is used in a full time or part time status to cover a specific need for a defined period of time, such as a leave of absence, injury, illness, short-term increased workload, special project or a similar situation, which replaces a regular employee. Positions will not be extended beyond 18 months unless mutually agreed to by the City and the Union. J -9 4. Seasonal Employment is defined as a position that works, full time or part time and is laid -off at the end of the season. Seasons for any Division shall be determined by the needs of the department, but shall not exceed 8 consecutive months. Seasonal employees may not serve longer than 8 consecutive months of City employment. The pay range shall be Range 6, Step 1 of the salary schedule. Seasonal employees shall not be placed on standby, called out, or work overtime unless regular part time or full time employees within the division are offered the work and decline or are not available for these assignments. 5. Probationary Employee - an employee working a test period of six (6) months during which he /she is required to demonstrate his /her abilities to perform the duties of the position to which he /she is appointed by actual performance of these duties. Newly hired probationary employees may be discharged without cause during this period, without recourse to the grievance procedure, Article VII. Probationary periods shall apply to employees promoted to a new classification in accordance with Article II, Section J. Both regular and temporary employees may be employed on a full -time or part-time basis. Summer youth employees hired during the summer youth employment program will not be eligible for or considered for promotional opportunities. Section D - Savings Clause It is the intent of the parties to this Agreement to comply with all applicable laws and believe that all portions of this Agreement are lawful. All of this Agreement shall be complied with unless any such provision shall be declared invalid or inoperative by a court of final jurisdiction. In such event, either party may request renegotiation of the provision(s) declared invalid. The unaffected portions of the Agreement shall remain in full force and effect for the duration of the Agreement. However, any new provisions shall have no effect on the remaining provisions of this Agreement. Section E - Non - Discrimination The City and the Union agree that they will not discriminate against any employee by reason of race, creed, age, color, sex, sexual orientation, genetic information, national origin, religion, handicapped status, marital status, or membership or non - membership in the Union. Wherever notations are used in the masculine gender, they are intended to apply equally to either gender. 2 J -10 ARTICLE II - RIGHTS OF PARTIES Section A - Management Rights The City and its management representative shall retain all customary rights, powers, functions, and authority normally reserved by management consistent with State law, local ordinance, and Department rules and regulations, and shall include but not be limited to the following: 1. Determine the mission of the City and respective Departments, Commissions, and Boards. 2. Set standards of service and performance standards, establish Department policy/ procedures, work rules /regulations, safety procedures, and personnel policies and procedures. 3. Select, increase, diminish or change equipment, vehicles, machinery, etc., including the introduction of any and all new, improved or automated methods or equipment. 4. Assign work and establish work schedules. 5. Engage in all types of personnel transactions and disciplinary proceedings in accordance with established ordinances and rules, and Department Policies and Procedures. 6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations, organizational changes, or other legitimate reason. 7. Determine the number and classification of personnel. 8. Take any action necessary to carry out its mission in an emergency. Section B - Employee Rights The Rights of Management may be limited and /or restricted by provisions of this labor Agreement, Federal law, State law, or an appropriate judicial authority. 1. All changes, modifications, or additions to written City policies, work rules, or regulations shall be posted for a minimum of thirty (30) calendar days. 2. All written City policies, work rules, or regulations will be uniformly applied. 3. Employees shall have the right to participate in opportunities for career development through such avenues as orientations, training seminars, and related activities. Additionally, continuing education for all employees is encouraged. 4. No undisclosed audio or video recordings shall be made of any employee on the job covered by this contract without the written consent of the employee, except in criminal investigation matters involving law enforcement agencies. 5. No employee will be required by the City to submit to a polygraph test or personality test as a condition of continued employment. 3 J -11 Section C - Union Security It shall be a condition of employment that all present employees of the City covered by this Agreement who are members of the Union, or choose to become members, in good standing on or after the effective date of this Agreement, shall remain members in good standing. It shall also be a condition of employment that all employees covered by this Agreement who are hired on or after the effective date of this Agreement, shall remain members in good standing. It shall also be a condition of employment that all employees covered by this Agreement who are hired on or after its effective date shall, on the first pay period after submittal of dues authorization to Payroll, become and remain members in good standing in the Union. For the purposes of this Section, the execution date of this Agreement shall be considered as its effective date. The City agrees not to keep in its employ in the classification listed herein anyone whose membership in the Union has been terminated because of failure to tender periodic dues or initiation fees uniformly required as a condition of acquiring or retaining membership in the Union. All new employees failing or refusing to secure membership in the Union shall, as herein above provided, upon written demand of the Union, be released from the employ of the City. If an employee objects to joining the Union, based on bona fide religious tenets, the employee shall pay an amount of money equivalent to initiation fees and Union dues to a non - religious charitable organization mutually agreed upon by the employee and the Union. The employee shall furnish written proof to the Union that such payment has been made. If the employee and the Union do not reach agreement on the organization, the Public Employment Relations Commission shall designate the charitable organization. It is understood and agreed that this clause on "Recognition" does not require the City to violate any Federal or State law against discrimination in the hiring and firing of personnel and the Union agrees to indemnify the City for any loss the City may suffer from a charge of discrimination in carrying out its obligations under this clause. Section D - Labor/Management Committee In the interest of mutual trust and open communication between the parties and to improve employee /employer relations, the parties agree to establish a Labor/Management Committee to meet on a quarterly basis as a minimum or as needed upon the request of either party. Prior to meeting, each party will submit an agenda of items to be discussed. Each party shall have the right to select a reasonable number of members for the Labor/ Management Committee. Attendance by any employee is permitted as long as staffing needs are adequately met and with advanced approval of the Supervisor. Section E - Negotiating Committee The Union Negotiating Committee shall consist of four (4) employees, chosen by its members, who are regularly employed by the City, and the designated representative of the Union's Council #2. 4 J -12 Section F - Payroll Deductions 1. Deductions: It is agreed that the City shall permit payroll deductions for Union dues or other memberships, properly requested through payroll deduction authorization procedures established by the City, on a bi- weekly or monthly basis. Additional requests are subject to any data processing limitations for space. Remittance of the aggregate amount of all such Union - related deductions made from employees' salaries shall be made to the Union within procedures established by the City, normally within one week after the City pay day. 2. Indemnification Clause: The Union agrees to indemnify and hold the City harmless from any errors or omissions which may arise as a result of the application of this provision. Such errors or omissions will be corrected for the next payroll period in which such withholdings occur. Section G - Notice of Work Rule Changes The City agrees to notify the Union in writing of any changes to work rules /regulations at least twenty (20) working days prior to implementation. At the request of the Union during this time period, the City agrees to discuss the proposed changes to such work rules /regulations, prior to implementation. Section H - Personnel Records The City and the Union recognize that the employees' official personnel file relative to any personnel actions (i.e., promotion, disciplinary actions, performance evaluations, pay status, etc.) shall be kept and maintained in the Human Resources Office. Departments may keep and maintain employee personnel files but such information in the Department files shall not be used relative to taking personnel actions. Any employee may review his personnel file in the Human Resources Office or within the Department upon request, with reasonable notice, and may have a copy of any information contained in the file(s). Whenever a Department Head places information concerning the employee in the official personnel file, a copy will be provided to the employee. If such information is the result of disciplinary action or an unsatisfactory performance evaluation, the employee may submit a rebuttal which shall be made part of the employee's personnel file. Such a response, however, by the employee shall be within thirty (30) calendar days of receipt of the disciplinary action or performance evaluation and be of reasonable length. 5 J -13 Section I — Vacancies 1. Regular and regular part -time vacant positions shall be posted internally for Ten (10) working days. Workdays shall mean Monday through Friday. Job postings shall indicate the deadline to file applications with the Human Resources Office. The posting will state that no applications will be accepted after the closing deadline, however applicants may submit letters of reference, resumes, or other relevant job- related information to accompany their application after the closing date. The job description shall be attached to the job postings for information relative to the assigned duties and qualifications. 2. All job postings shall be posted on a suitable bulletin board in each City department having employees covered by this agreement. These bulletin boards shall also have a place for official Union business. 3. Seasonal /temporary employees represented by the Union will be considered internal applicants for entry level positions if they are currently working or for a one year period following their date of separation. 4. When a regular position is no longer required, the City will notice the Union that the position is being abolished or if the position is not being filled for a period of time. The Human Resources Office will provide written notice to the Union President of this action. 5. Individuals who worked as temporary /seasonal employees for the City, in classifications represented by Local #1619, shall be eligible to compete as internal applicants for vacancies. Temporary /seasonal employee's eligibility as internal applicants shall be limited to 12 months from their last date of employment with the City. Section J - Hiring and Transfers List of classifications represented by AFSCME #1619, promotional and entry level, see Attachment A for listing of classes. Entry Level Position: The City will notify the union whether entry -level positions will be filled internal only or in conjunction with external recruitment. If the City recruits both internally and externally for entry -level positions, the internal candidates will be evaluated and considered before external candidates. The City will communicate with the union regarding external hires. However, this does not restrict the City from hiring externally even if internal candidates may meet the minimum qualifications. The City reserves the right to hire the best - qualified candidate, as determined by the City. Any changes in the qualifications for a position covered under this contract will require the City to notify the Union prior to posting a recruiting notice. Promotional Positions: Promotional positions are those listed on the addendum to the contract. These classifications will be filled from within the existing regular full time or regular part time employees as long as the employees have an above average - performance rating and meet or exceed the qualifications for the classifications or there are three or more qualified employees competing 6 J -14 for the position internally. In the event there are no qualified candidates internally, the City may recruit externally; however, prior to this the city will notify the Union of the decision. Unsuccessful internal candidates will be provided with an explanation. An employee promoted into a higher classification will be required to serve a six -month probationary period to demonstrate their ability to perform the duties and responsibilities of the higher class. In the event the employee fails to complete the probationary period, excluding termination for cause, the employee shall be placed back into the position held prior to the promotion at the same salary step the employee received before the promotion. The Union recognizes that failure to complete the probationary period may result in a layoff or termination of an employee to accommodate the return of the promoted employee to their former position. In evaluating the qualifications of internal candidates for promotions, the City will consider the following criteria and use education, training, and experience within and outside City employment: 1. Work related experience and abilities. 2. Education and training related to the position. 3. Work performance as indicated in performance evaluations. 4. Supervisory experience, if applicable. Transfers: For purposes of this Agreement, a transfer is when an employee in a position in one classification transfers to another position in the same classification. In the event an employee is interested in a transfer, the employee shall submit a transfer request to the affected Department Head(s). If the employee meets the qualifications for the position in question, and the affected Department Head(s) agree to the transfer, a Personnel Action Form will be processed to initiate the action. The transferred employee shall remain at the salary range and step held prior to the transfer, without adjustment of the anniversary date for the employee's step increase. An employee transferring to another position within the same classification will not be required to serve a probationary period. An employee shall have the right to revert back to his/her previous position for a period of thirty (30) calendar days, or prior to the posting of his /her previous position. Section K - Disciplinary Procedures. 1. All discipline for employees covered under this Agreement shall be for just cause. 2. In the event of discipline (excluding verbal admonishments), the employee's Division Manager will provide the employee with written notice of such discipline, including specific violations, prior to the imposition of disciplinary action, unless immediate action is warranted. 7 J -15 3 An employee that is subject to discipline that results in the loss of compensation, demotion, transfer, or loss of benefits shall use the grievance procedure of the labor contact. Step one of the grievance procedure will begin with the Division Manager. See Article VII, Grievance Procedures. 4. The employee is entitled to representation at all stages of the disciplinary process. 5. Verbal admonishments, letters of caution, or letters of reprimand are not appealable to the grievance procedure. However, if a written reprimand is placed in the employees personnel file, the employee may submit a written reply for placement in the personnel file. A letter of reprimand is a formal letter and considered a discipline action and will be placed in the employee's personnel file. A letter of caution is not a reprimand. Neither a letter of caution or verbal admonishment will be counted as a prior offence in determining a range of appropriate remedies, unless the same or similar offense later occurs. At the request of the employee, written reprimands will be reviewed and considered for removal from the personnel file after eighteen (18) months if there is not a recurrence of any disciplinary action. 6. In the event the employee receives a letter of caution, as a form of minor discipline, the department will retain the document for a period of 3 —12 months and if no further action is necessary to correct the problem, the letter shall be destroyed and not placed in the employee's personnel file. This process will be for minor personnel issues such as attendance problems, corrective action on performance, and other similar type activities. The employee may submit a written reply, which will be maintained with the letter of caution. Section L - Union Presence During Orientation of New Employees A union representative will be allowed adequate opportunity to address new employees during the Human Resources Office orientation process. The Human Resources Office shall provide a list of all new employees, their classification, and hire date to the local union president on a monthly basis. Section M - Community Service Workers The union agrees that the City has the right to use Community Service Workers. The City will limit the number of Community Service Workers assigned to each employee from 1 -5, depending upon the type of work and size of the work project. Prior to employees being assigned a Community Service Worker(s), employees will receive training on their responsibilities, what to do in the event of a problem, and the name of someone to call in their department if assistance is needed. Community Service Workers will be assigned a variety of menial work, including but not limited to vegetation control (manual, walk- behind mower, or weed - eater); litter control; washing vehicles; painting and cleaning of buildings /grounds. Community Service Workers will not operate City vehicles. The City agrees that Community Service Workers will not displace regular City employees. 8 J -16 ARTICLE III - WORKING CONDITIONS Section A - Hours of Work and Work Days For employees covered by this Agreement, the normal hours of work shall consist of: Work Week - The normal work week for regular full -time employees shall be 40 working hours, consisting of five (5) consecutive days on duty and two (2) days off, except where employees are working a 10 - 4 work schedule. Other alternative work schedules may be established by mutual agreement. Regular part-time employees shall work hours as assigned and the individual work week may vary. Work Day - The normal work day consists of eight (8) consecutive working hours in a twenty -four (24) hour period. The work shift shall be determined by the City. Section B - Meal Periods and Rest Periods An employee will not be required to work more than four (4) consecutive hours without a meal break. The superintendent or supervisor shall determine the time for such a meal period, which shall be non -paid time and shall be for thirty (30) minutes in length. During an overtime assignment in which the employee is entitled to a meal period as defined above, the City will pay the cost of the meals based on City policy (IRS rates). Mealtime shall be as follows: breakfast, 3:00 am to 9:00 am; lunch 9:00 am to 3:00 pm; and dinner 3:00 pm to 3:00 am. An employee is responsible for his/her own meal if overtime is scheduled four or more hours in advance of the overtime shift. In the event an employee working overtime will complete the work within a reasonable period of time after the six (6) hours qualifying for a meal period, in the judgment of the supervisor, the project may be completed without the meal break and the employee will be entitled to the cash payment for the meal, based upon the above meal rates. Employees working 8 -hour shifts shall be entitled to two (2) 1 5-minute rest periods; one during the first half of the 8 -hour shift, and one during the second half of an 8 -hour shift. Break times are scheduled by the superintendent or supervisor per department /division needs as to not interfere with City business and such breaks or meal periods shall not be accrued for use at a later time. The morning and afternoon breaks shall be taken in the field at the crew's current work site, unless the type of work being performed is not compatible due to efficiency, safety or other legitimate reasons with a break in the field. The superintendent or supervisor shall, at the beginning of the day when assigning the work, determine if it is appropriate for the crew to take their morning and /or afternoon break in a location other than at the job site. 9 J -17 Section C - Shift Changes 1. The City may, at its discretion, change an employee's work shift. In the event of a shift change, the City shall provide a minimum of ten (10) calendar days advance notice to the employees affected. However, such advance notice is not required in an emergency situation, as declared by the Department Head. An emergency is defined as an unanticipated event or occurrence. 2. The City shall not pay overtime to employees resulting from a scheduled shift change, unless the hours worked are in excess of those identified in Article IV, Section D. 3. When an employee comes to work and is sent home for a shift change in the event of inclement and /or forecasted weather conditions, the City will pay the employee up to 4 hours of straight time pay to complete that 8 hour shift. This will eliminate the employee from having to use more than 4 hours of vacation or compensatory time to complete that 8 hour shift. Section D - Work Stoppages 1. The City and the Union agree that the public interest requires the efficient and uninterrupted performance of all City services, and to this end, pledge their best efforts to avoid or eliminate any conduct contrary to this objective. During the life of the Agreement, the Union, its officials and representatives, shall not cause or condone any work stoppage, strike, slowdown or other interference with City functions by employees under this Agreement, and should same occur, the Union agrees to take appropriate steps to end such interference. Employees shall not cause or engage in any work stoppage, strike, slowdown or other interference with City functions for the term of this Agreement. Any work stoppage, strike, slowdown or other interference with City functions by employees under this Agreement shall constitute just cause for discharge or other disciplinary action, in accordance with Article II, Section A, Management Rights. All wages and benefits of those engaging in the work stoppage shall terminate immediately upon the start of any work stoppage or interference. 2. Unauthorized Stoppages. In the event, however, that there is a work stoppage or any other interference with City functions which is not authorized by the Union, the City agrees that there shall be no liability on the part of the Union, its officers or representatives, provided that in the event of such unauthorized action they first meet the following conditions: a. Within not more than twenty -four (24) hours after the occurrence of any such unauthorized action, the Union shall publicly disavow the same by posting a notice on the bulletin boards available, stating that such action is unauthorized by the Union; b. The Union, its officers and representatives shall promptly order its members to return to work; c. The Union, its officers and representatives, will, in good faith, use every reasonable effort to terminate such unauthorized action. 10 J -18 3. No Lockout. The employer agrees not to lock out employees during the term of this Agreement. 4. Primary Picket Line. Employees who refuse to cross a local, primary picket line, as recognized by the Union, shall not constitute a violation of this Agreement and shall not be cause for discharge or disciplinary action, provided such action by an employee shall be taken without pay if re- assignment is not feasible. If the Union or employees refuse to cross a primary picket line, the Union will provide notice immediately to the City so arrangements may be made to provide continued public services. Section E - Layoff Procedures In the event that a reduction in the workforce occurs due to a shortage of work, budgetary reasons, , a reorganization resulting in reduced staffing levels, or other reasons of business or organizational necessity, layoff shall be in accordance with the following: 1. Procedure for Layoff. The City shall determine which classifications and the number of positions which will be affected. The City shall provide employees subject to lay -off with a minimum of thirty (30) calendar days written notice of the lay -off. The layoff letter shall advise the employee of the effective date and his/her recall rights. Any employment related correspondence between the employee and the City shall be through the Human Resources Office. Recall Rights: Any regular full -time employee who is laid off shall have his/her name placed on a recall list for the classification which he /she was laid off from, and for any lower classification in which the employee held status and is currently qualified The employee's name shall remain on the recall list(s) for a period of twenty -four (24) months from date of layoff. It shall be the employee's responsibility to keep the City informed of his/her current address and telephone number. Persons shall be recalled in the inverse order of layoff. The City shall have the right to remove any name from a layoff list if no response is received from a person on such list within fourteen (14) calendar days after the City has mailed a certified letter (return receipt requested) to the person's last known address. 2. Order of Layoff. The City shall first attempt to achieve the required reduction of the workforce through attrition. If this is not possible, then: a. Layoff shall be by classification within a Division of a Department. Prior to a regular full -time employee being displaced, any temporary or part time employees in the classification selected for reduction shall be layed off prior to regular full time employees. It is understood by the parties that existing seasonal positions will still be used to provide various public services. It is not the intent of this policy to lay off all seasonal employees prior to any full time employees being layed off. 1 1 J - 19 However, any full time employee layed off shall have the right to seasonal employment positions, if they meet the qualifications. to the extent needed for reductions and for the affected classification any temporary, part-time, or seasonal shall be laid off first within the affected Division. b. Bumping Rights: The employee subject to layoff shall have the right to bump a less senior employee in his /her classification, or in a lower classification where they previously held status, and meet the current job qualifications, within the occupational job series. c. Time served in a different classification: An employee may have had a title change or been involved in a reclass or consolidation of classes during his employment with the City. For purposes of layoff, classification seniority will include time served in another class within the same occupational area and be added to his /her time in his/her present classification. Example: Equipment Operator I -II was abolished and consolidated into the Maintenance Worker II class. Time as a Equipment Operator will be added to time as a Maintenance Worker. d. In the event of a layoff, the City shall identify the position(s) scheduled for layoff and then meet with the Union to review the seniority for the affected employees. 3. Service Time — Layoff: Employees who separated from City employment because of budgetary reasons and returned to City employment within twenty -four (24) months, in accordance with the Layoff Procedures, shall be entitled to count the length of time of their prior City service for purposes of accrual of vacation, sick leave, and longevity pay. 4. Seniority. a. Definition: Seniority for purposes of layoff shall commence from the most recent date of regular full -time employment with the City. A break in seniority shall be defined as a break in service greater than thirty (30) working days while the employee is on non -paid status. Approved Family Leave does not constitute a break in service. b. Seniority status shall terminate upon the following: discharge, resignation, retirement, failure to return from an approved leave of absence, layoff of more than twenty -four (24) consecutive months, or, if recalled from layoff, within fourteen (14) calendar days from notice of recall from layoff, should the employee not return to work. c. Time on approved leaves of absence without pay and layoff will not count towards the computation of seniority. d. The City Human Resources Manager will provide the Union with a seniority list upon request. It shall be each member's responsibility to verify the accuracy of the calculation of his /her seniority. 12 J - 20 Section F - Performance Evaluations This section applies to regular full time and regular part time employees. Seasonal or temporary employees are considered "at will" employees and may be terminated with or without cause during their employment and are not provided with performance evaluations on a regular basis. For new hires, performance evaluations will be conducted on probationary employees at 3 months and at 6 months. After completion of the probationary period, performance evaluations will be conducted on an annual basis. Special evaluations may be conducted at any time for performance related issues that may arise. Employees that are eligible for a merit step increase will have their performance evaluations completed and the personnel action form processed within 30 days of the employee's anniversary date. Exceptions to this time period is for reasons that may be related to the employee requiring additional time for their comments or similar situations that delay the processing of the evaluation or personnel action form. Section G — Wage Freeze (Y- Rating) : In the event the City and the Union mutually agree to conduct wage surveys and an employee's wages are frozen (called "Y- Rating "), the City agrees to provide a COLA equal to one -half of the annual cost of living adjustment, until such time as the employee's salary catches up with the established salary range for the position. This provision does not apply to department reorganizations, consolidations, or reductions in force. For these types of employer actions, the City agrees to meet with the Union to bargain the impact of the decision and upon the affect to employees. Because these employer actions vary in scope and complexity, they will be handled on a case -by -case basis. If an employee's wages are reduced due to the organizational change, the City will bargain the affect with the Union before any action is taken. The City will attempt to administer employee wage reductions issues in a fair and consistent manner. 13 J - 21 ARTICLE IV - COMPENSATION Section A - Wages. The cost of living adjustment (COLA) for 2013 shall be 2% effective January 1, 2013. The COLA for 2014 will be 2% effective January 1, 2014. Section B - Longevity Pay Longevity premiums based upon the monthly salary shall be added to salaries in accordance with the following schedule: Completion of five (5) years' service 2% Completion of ten (10) years' service, an additional 2% Completion of fifteen (15) years' service, an additional 2% Completion of twenty (20) years' service, an additional 2% Longevity premiums shall be paid beginning with the first full pay period following the completion of the eligibility requirements. For the purpose of determining eligibility for longevity premiums, service shall be limited to time served in good standing as a full paid regular employee of the City Departments covered by this Agreement. Section C - Night Shift Premium Pay Employees whose regular assignment is a night shift shall receive night shift premium pay equal to $.60 per hour. Night shift shall be defined as hours that begin between 11:00 pm and 4:00 am and continue for 8 consecutive working hours. Section D - Overtime Compensation 1. Overtime shall apply for all hours compensated in excess of eight (8) hours in a workday, ten (10) hours in a workday if the employee is on a 4 -10 work schedule, or forty (40) hours per week. 2. Scheduled overtime hours worked shall be paid at the rate of time and one -half the employee's regular rate of pay. 3. If an employee works on a named holiday (excluding floating holidays), the employee shall receive pay at the overtime rate for those hours worked on the holiday, in addition to their holiday pay. 4. Overtime pay shall not be compounded with any other form of compensation paid to the employee. 5. Overtime work is a condition of employment, when called upon to meet the operational needs of the Department. However, the Department shall attempt to assign overtime in a fair and equitable manner whenever possible. 14 J - 22 Section E - Call -Back Pay An employee called back to work for non - scheduled overtime shall be compensated a minimum of two (2) hours at double the employee's regular rate of pay. Hours worked beyond the two (2) hour minimum shall continue to be paid at this rate until relieved of duty or the employee's regular shift begins. Rest period during a call -back assignment: An employee that is called back to work 4 hours or more prior to their regular shift and works continuously through their regular shift and is sent home, shall be entitled to a 5 hour rest period from work, paid at straight time, prior to returning to work. If an employee is authorized to leave work by their supervisor, prior to the end of their regular shift, they may use vacation or compensatory time to cover the remainder of their shift, beyond the 5 hours. Section F - On -Call Pay Each Department/Divisions on -call representative will serve as the primary after -hours contact and will provide response to all calls for services received after normal work hours as related to their division. Employees assigned to be "on- call" will be compensated during the period of time they are on -call. The compensation will be $15 per day, Monday through Friday, and $25 for Saturday, Sunday, and holidays recognized in this Agreement. On Call Procedures Call outs shall be a minimum of one paid hour, the first hour being paid at time and one -half and time worked after the first hour shall be paid at double time until the start of the employees' normal shift, at which time the employee will regress back to their normal rate of pay. Situations that require additional personnel to be called out that the on -call employee will also be performing work shall warrant the on -call employee to be paid at the double time rate, the same as the personnel responding. This will commence from the time that the first additional employee arrives for work on the call -out or after completion of the first hour of the call -out whichever comes first, and will continue through the completion of time the employee is working on that call -out. Superintendents will review the usage of events where double time is invoked to ensure proper usage and payment. On -Call Periods: The bi- weekly schedule shall begin with the beginning of the employee's regular scheduled shift on the first Monday of each pay period and concludes at the beginning of the first shift of the next pay period. On -Call Staffing Levels: On call staffing shall normally be on a volunteer basis with all volunteers being used. If there are no volunteers, the Division Superintendents shall assign an employee as needed. 15 J - 23 Vehicles for on -call employees: Upon approval of the Deputy Director or Department Director, and as requested by the Superintendent or Manager, employees who are performing on -call duties may take a city vehicle home during non - working hours. The vehicle shall be assigned by the Manager or superintendent for this purpose. City vehicle usage is for official city business only and must adhere to all vehicle use policies established by the Department and the City. Section G - Compensatory Time An employee assigned to work overtime may, at the option of the employee, receive compensatory time in lieu of cash payment for overtime or call back worked. Such compensatory time earned shall not exceed eighty (80) hours and may be taken off, subject to supervisory approval. All overtime hours worked in excess of the eighty (80) hours per calendar year shall be paid in cash. Scheduling of compensatory time may be taken in a little as one -hour increments, with prior approval of the affected supervisor. Compensatory time is earned at the rate of one and one -half hour of compensatory time for each hour of overtime or call back worked, calculated to the nearest thirty (30) minutes. Section H - Temporary Assignments Temporary assignments will be filled by the qualified senior employee in the Department or major Division, provided that (a) the senior employee desires the temporary assignment, and (b) that there are no other senior employees who have comparable time in service; in which case, temporary assignments would be rotated among senior employees having comparable time in service. Comparable time in service is defined to be when the hiring date of an employee is within one (1) year of the hiring date of the senior employee. Provisions for temporary assignments apply only to positions covered by this Agreement. Section I - Higher Class Pay When an employee is assigned to work in a higher classification for four or more consecutive hours, the employee shall be paid higher class pay at a salary level for the higher class which reflects a typical one -step increase above the current base wage, for the duration of the assignment, calculated to the nearest thirty (30) minutes. When employees are assigned to work in a classification outside of the contract their compensation shall be 5% premium pay (including base wage and longevity pay). Terms and conditions regarding when an employee is assigned to work out of class as a Division Manager or Superintendent is governed by the Public Works & Utilities Department Policies and Procedures. Section J - Certifications The City agrees to provide the cost of obtaining and retaining job - related certificates or licenses, including tuition, books, and time with pay if necessary to attend seminars/ workshops. The City also agrees to pay for the certification, maintenance and annual renewal fee. An employee interested in obtaining a job - related certificate or license must provide a written request to the employee's supervisor and subject to Department Head approval. 16 J -24 Section K - Tuition Reimbursement The City shall reimburse employee expenses for books and college tuition for approved job - related course work per established City procedures, on the basis of 75% of such costs paid by the City and 25% paid by the employee. However, if funding is provided by another agency or source, the City's liability is 75% of the unfunded portion. Section L - Temporary Employees 1. Holiday Pay: Any full time temporary employee who completes six (6) months continuous service with the City shall receive time and one -half for work on a holiday 2. Accrual of Sick Leave and Vacation Credit: Full time temporary or seasonal employees hired into a regular full time City position shall be pursuant to the following procedures: Accrual of sick leave and vacation shall be credited to the employee from their initial date of hire as long as there is not a break in service of 30 calendar days or longer. If such a break in service has occurred, the date for crediting the employee with sick leave and vacation credits shall be the date the employee was re -hired following the break in service. An employee shall not receive any sick leave or vacation credit for any workweek of less than full time in determining the retroactive accrual credits. Sick Leave credits may be used by the employee immediately per City policy. Vacation may not be used or accrued until the employee has completed their probationary period, and the contract provisions governing vacation shall apply. Section M — Boot Allowance: Per Labor & Industries, the City has implemented safety procedures for AFSCME employees under the Public Works and Utilities Department Foot Protection Policy for safety boots. The style of the safety boot is subject to approval of the Division Manager or Superintendent. An employee can be issued more than one Foot Protection Certificate, if the Superintendent warrants a new pair is needed. The employee then must bring in their boots to the Superintendent and physically show them that they need a new pair of boots. The amount of payment for the initial purchase of new required boots and annually thereafter is as follows: All employees will receive a boot certificate with the ANSI Standard for the proper boot the Employee must have. The City will pay up to $150 plus tax on any boot purchased and will be the responsibility of the employee to pay anything over this amount. If the boot purchase is under $150 then the City will pay that amount and the employee does not get reimbursed the remaining portion. After the purchase, the receipt for the boots must be given back to the Superintendent. 17 J - 25 Section N: Required Safety Prescription Glasses: The city will provide up to $200 every other year for an employee to purchase safety prescription glasses. The employee must notice his Superintendent of such a request by July of each year in order for the funds to be applied in the following budget. The employee shall provide receipts which show proof the glasses are safety standards. 18 J - 26 ARTICLE V - PAID LEAVE Section A - Vacation Annual leave with pay shall accrue to each full -time employee of the City at the following rates: 1. Effective January 1, 1988, annual leave with pay will accrue at the following rate: Upon Completion of: Hours Work Days 1 through 5 years 88 hours 11 6 through 10 years 128 hours 16 11 through 15 years 168 hours 21 16 through 20 years 208 hours 26 21 through 25 years 248 hours 31 2. Annual leave will be granted full -time regular employees only after the completion of the 6 -month probationary period. Thereafter, the leave credited for any month of service may be taken in any subsequent month; provided, however, application for such leave will be made in advance and approved by the Department Head. 3. No employee shall be permitted to accumulate annual leave in excess of the amount earned over a two (2) year period and such leave is subject to provision "2" stated above. 4. This paragraph concerning vacation cash out will be held in abeyance and not allowed for the duration of this agreement. An employee may cash out up to 40 hours of vacation per year, subject to the following provisions: The employee must maintain a minimum of 200 hours of combined sick leave and vacation time at the time of the request and must maintain at least 80 hours of vacation. In September of each year, an employee that wants to cash out a portion of his /her vacation hours will submit a request to Human Resources on the vacation cash out form. The employee may then cash out the vacation during the following calendar year by sending a copy of the request to payroll. Vacation cash out will be on a regular paycheck. Section B - Sick Leave The use of sick leave benefits is considered a privilege and not a right, and may only be used in the event of actual illness or disability to the employee or family member as provided for in this Agreement. In the event of a serious illness to an employee who has exhausted his /her sick leave accrual, the City Manager may advance sick leave credits. However, approval or denial of such a request is at the discretion of the City Manager without the right to grieve the decision. 1. Sick Leave Accrual: Sick leave shall accrue at the rate of 3.69 hours per pay period for all regular full -time employees covered by this Agreement. Regular part-time employees shall accrue sick leave on a prorated basis, based upon the budgeted allocation of hours for the position. 19 J - 27 The maximum sick leave accrual is unlimited for employees eligible to accrue sick leave. Sick leave shall continue to accrue while the employee is on authorized paid leave. 2. Notification Requirements: An employee requesting sick leave usage must provide the proper notice as established by the Department Head. When a Department Head has reasonable cause to believe that an employee has misused his /her sick leave benefits, the Department Head may require the employee to provide proof of illness from a medical doctor. 3. Use of Sick Leave: Sick leave may be used for the following: a. Illness or injury to the employee, on or off the job, resulting in an inability of the employee to perform his /her work. b. Illness /injury to the employee's immediate family requiring the attendance of the employee to medically care for the family member. Proof of this medical need may be requested by the City in the form of a doctor's verification. Immediate family, for purposes of sick leave benefits, is defined as follows: Immediate family shall include persons related by blood, marriage, or legal adoption, which includes: parent, wife, husband, brother, sister, child, grandparents, grandchildren, and any relative living in the employee's household. Use of sick leave is limited to three (3) days per incident, unless additional time is approved by the Department Head, or the employee qualifies under the Family Leave benefits. c. Funeral Leave: Sick leave may be used for purposes of attending a funeral of a family member. Use of sick leave for such reason shall be three (3) workdays in any one instance. Upon request of an employee, additional days shall be granted if he /she encounters extenuating circumstances or must travel great distances. d. Maternity Leave: Illness /disability resulting from pregnancy, miscarriage, or childbirth shall be charged to sick leave and then, if necessary, to vacation accrual. Upon expiration of paid leave (sick leave, vacation, compensatory time, etc.), an employee may request a maternity leave of absence without pay. The duration of a maternity leave of absence shall be based upon medical evidence provided to the employer. e. Family Leave: Employees are covered by Federal /State Family Leave legislation which provides for leave of absence to care for a newborn child, adopted child or a child terminally ill. See the City of Port Angeles Personnel Policy and Procedure Manual, Chapter 7.06, Family Leave. 20 J - 28 f. Donation of Paid Leave Time for Catastrophic Illness /Injury: An employee may donate sick leave, vacation, compensatory time, or holiday time to another employee who has exhausted all paid leave time resulting from a catastrophic illness /injury. See the City's Personnel Policy and Procedures Manual, Chapter 7, Leaves of Absence, for specific conditions and eligibility procedures. g. Worker's Compensation: An employee injured on the job, receiving workers compensation benefits, may use accrued sick leave, compensatory time, vacation, and floating holiday credits to supplement the difference in worker's compensation benefits and the employee's regular wages. The total of worker's compensation benefits and sick leave credits shall not exceed the employee's normal take -home pay. 4. Sick Leave Cash -Out: Twenty -five percent (25 %) of accumulated sick leave, to a maximum of 960 hours, will be paid to the employee upon retirement, death or resignation in good standing when the employee has ten (10) years or more of regular full -time service with the City. An employee leaving City service not in good standing or terminated for just cause is not eligible for this benefit. In the event of the death of an employee, the City will pay 50% of accumulated sick leave. Section C - Holidays The following named days shall be holidays to be observed at a time provided under State law: New Year's Day Veteran's Day President's Day Memorial Day Independence Day Labor Day Thanksgiving Day Day after Thanksgiving Christmas Day Martin Luther King Jr. Birthday Plus two (2) floating holidays, to be taken in eight (8) hour increments, at a time mutually agreeable between the employee and the City. Employees hired during January through June shall receive two floating holidays; employees hired in July through November shall receive one floating holiday. Employees hired in December do not receive a floating holiday Floating holidays must be taken no later than the first pay period in December. Floating holidays cannot be carried into the next year. Whenever any of the above -named holidays falls on a Sunday, Monday shall be the holiday; and whenever the holiday falls on a Saturday, the previous Friday shall be the holiday.. For those employees who do not work on a Monday through Friday shift, and their holiday falls on their scheduled day off, the holiday(s) shall be observed on the next following work day(s). Employees working a 10/4 work schedule, their holiday shall be 8 hours of pay for the named holiday supplemented with 2 hours of vacation or compensatory time, for a total of 10 hours. 21 J - 29 ARTICLE VI - HEALTH AND WELFARE BENEFITS Section A - Health Benefits During the term of this Agreement, the City agrees to provide medical, dental, vision, and prescription drug coverage for regular full -time and regular part-time employees (who are budgeted to work 20 hours or more per week) and their eligible dependents. Medical Insurance: The city shall provide medical insurance through AWC and cover 87.5% of the premium for employees and eligible dependents for the HealthFirst medical plan. The cost sharing of premiums for employees will be 12.5% of the monthly medical premium. Implementation of the increased amount of medical premium for employees will begin in March 2013 payroll deductions. Vision: The City agrees to purchase the AWC vision plan, ($25 deductible option). Dental Insurance: The City shall fund the dental coverage for the employee and eligible dependents for the duration of the agreement for the AWC Dental Plan F benefits. The City reserves the right to change insurance carriers as long as the benefits are equal to or greater than the plans noted above. If the City considers changing insurance carriers, the City shall notice the union prior to any change to meet and discuss the proposed action. Section B - Term Life Insurance: The City agrees to extend life insurance coverage to regular full time employees represented by Local #1619 equal to one times their annual salary, rounded to the nearest thousand, to a maximum of $50,000. Amounts beyond the annual salary coverage or for spouses will be at the employee's expense through payroll deduction procedures. Section C - Deferred Compensation: The City agrees to allow continued employee participation in a deferred compensation plan through payroll deduction. Section D - IRS 125 Account: The City shall provide an IRS 125 account for each employee who chooses to participate in the program. Any cost associated with the implementation or maintenance shall be paid by the City. Section E — Long -Term Disability Insurance: The City agrees to provide long -term disability insurance coverage for regular employees that work 30 hours or more per week. The coverage shall have a 90 -day waiting period and benefits are subject to the terms and conditions of the plan booklet, provided to each employee. 22 J - 30 ARTICLE VII - GRIEVANCE PROCEDURE Section A - Objectives To informally settle disagreements at the employee- supervisor level; to provide an orderly procedure to handle the grievance through each level of supervision; to correct if possible, the cause of the grievance to prevent future complaints; to promote harmonious relations among employees, their Division Managers, and departmental administrators; to assure fair and equitable treatment of employees; and to resolve grievances at the departmental level before appeal to higher levels. Section B - Definitions The following terms, as used in this Article, shall have the following meaning: Grievance: A complaint by an employee concerning the interpretation or application of this Agreement. A grievance may be filed when the employee believes an injustice has been done because of unfair application of a City policy or an alleged violation of any term or condition of this Agreement. Day: Calendar day, exclusive of Saturday, Sunday, and legal holidays. Employee: A regular full -time or regular part-time employee covered by this Agreement. Immediate Supervisor: The Division Head who assigns, reviews, or directs the work of an employee. Representative: A person who is appointed by the Union or is a Union official who appears on behalf of the employee. Department Head: The employee reporting to the City Manager, having direct responsibility over a City Department. Section C - Exclusions. 1. Work assignments, unless the complaint arises out of an allegation that the employee was required to work in violation of applicable sections of this Agreement, City policy, or State law. 2. Work performance evaluations. 3. Impasses in collective bargaining. 4. Grievances filed after ten (10) work days from date of occurrence, or after ten (10) work days from the date the employee had knowledge of an occurrence. 23 J - 31 Section D - Time Limits Time limits are established to settle grievances quickly. Time limits may be extended by agreement of the parties. If the grievant is not satisfied with the decision rendered, it shall be the grievant's responsibility to initiate the action which submits the grievance to the next level of review within the time limits specified. Failure of the employee to submit the grievance within the time limits imposed shall terminate the grievance process, and the matter shall be considered resolved. Failure of the City to respond within the time limits specified will allow the grievant to submit the grievance to the next higher step of the grievance procedure. Section E - The Parties' Rights and Restrictions. 1. An employee may have Union representatives present at all steps of the grievance procedure. 2. Reasonable time in processing a grievance will be allowed during regular working hours for the Union Officer or Union Official, with advance supervisory approval. 3. Only a person selected by the employee and made known to management prior to a scheduled grievance meeting shall have the right to represent or advocate as an employee's representative. 4. Nothing within this grievance procedure shall be construed as limiting the right of management to manage the affairs of the City, except as specified in this Agreement. 5. Grievances of an identical nature, involving an alleged violation of the same Article, Section, etc., concerning the same subject matter, may be consolidated. 6. Confidential Communication: Any communications between a member of the Union and any recognized Union representative regarding a potential or actual employee grievance will be defined as confidential. 7. The Union, as an organization, may file a grievance alleging that the City has violated specific rights afforded the organization in the Agreement. Such grievance shall be filed directly at Step 1 (Department Head level), and shall be bound by the time limitations and procedures set forth in the grievance procedure. Section F - Informal Grievance Disposition Within the time limits specified above, the employee will promptly and verbally meet to discuss the complaint with his /her Division Manager. In those circumstances where the nature of the complaint involves the Division Manager, the employee may proceed to Step 1 of the formal grievance process, the Department Head. If the Division Manager fails to reply to the employee within five (5) days of the meeting, or if the employee is not satisfied with the decision, the employee may, within five (5) days, utilize the formal grievance procedure. Prior to initiating the formal grievance procedure, the employee shall submit the matter to the Union Grievance Committee for review and authorization. If approved by this Committee, the grievance may proceed. 24 J - 32 Section G - Formal Grievance Procedure Step 1 - Department Head: The grievance procedure shall be initiated by the employee stating the nature of the grievance, the alleged violation by section or number, and the desired solution, in writing on the Union grievance form, together with any supporting documents. The grievance form and supporting documents shall be delivered to the Department Head within the time frames specified in the grievance procedure. The Department Head shall hold a meeting with the employee and his /her representative, if requested, within ten (10) days from the date the grievance is received, and attempt to settle the grievance. A decision shall be made, in writing, on the original grievance form, to the employee by the Department Head within ten (10) days from the close of the meeting. Step 2 - City Manager: If the employee is not satisfied with the decision of the Department Head, he may appeal the decision to the City Manager within ten (10) days from receipt of the Department Head's decision. The City Manager or his designee will hold a meeting with the concerned parties within ten (10) days of receipt of the grievance, all supporting documents, the Department Head's response, and the remedy requested, and issues a written decision within ten (10) days after the close of the meeting. Step 3 - Binding Arbitration: The Union shall have twenty calendar days from receipt of the City Managers decision to request binding arbitration. If the grievance is submitted to binding arbitration, the Union representative and the Human Resources Manager shall, set a date for a meeting to: 1. Agree to any stipulations. 2. Attempt to agree upon an issue statement. 3. Jointly request from the American Arbitration Association, Federal Mediation and Conciliation Service, or other mutually agreed -upon source, a list of nine (9) arbitrators and upon receipt of this list, the parties will toss a coin to see who strikes the first name, and then each shall alternately strike a name, to arrive at an arbitrator who will hear the grievance. However, the parties may mutually agree upon an arbitrator without using the above arbitration service, or agree to request another list of names if both parties are not satisfied with the names on the initial list of arbitrators. The parties agree that the grievance shall be heard before the arbitrator selected at the earliest possible date. The decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall not have the ability to alter or amend any portion of the labor Agreement, City policies, or regulations. 25 J - 33 The cost of the arbitration process shall be shared equally between the parties. Any cost or fees related to the presentation of the case for each respective party shall be the responsibility of that party and shall not be shared as part of the arbitrator's expenses. The arbitrator shall issue a written decision to the parties within thirty (30) calendar days of the close of the hearing. 26 J -34 ARTICLE VIII - DURATION OF AGREEMENT This Agreement shall be effective January 1, 2013 through December 31, 2014. Should either party desire to modify this Agreement, it shall serve written notice to the other party within six (6) months prior to the expiration date of this Agreement. IN WITNESS WHEREOF, we hereunto attach our signatures this day of March, 2013. CITY OF PORT ANGELES: AFSCME LOCAL #1619: Cherie Kidd, Mayor Larry Clark, Staff Representative Dan McKeen, City Manager Jason Baar, Union President Bob Coons, Human Resources Manager 27 J - 35 Attachment A Occupational Job Series, RE: Layoff Procedure: The following classifications are job series and an employee who is layed off may have bumping rights within the job series or if he /she has prior service time with the City in another classification. CLASSIFICATION RANGE Utility Worker I 14 Utility Worker II 17 Leadworker 20 Backflow Prevention Inspector 20 WWTP Operator I /OIT 16 WWTP Operator II 19 WWTP Lab Specialist 20 WWTP Operator III 23 WWTP Source Control Coordinator 23 Solid Waste Collection Supervisor 23 Water Treatment Plt. Oper. I /O1T 16 Water Trt Plt Oper. II 19 Water Plant SCADA Technician 20 Water Trt. Plt Oper III 23 Parks Caretaker 14 Parks Facility Caretaker 17 Parks Leadworker 20 GIS CADD Specialist I 18 GIS CADD Specialist II 22 Engineering Specialist 18 Assistant Civil Engineer I 20 Assistant Civil Engineer II 28 Civil/Utility Engineer 30 Engineering Project Supervisor 30 Assistant Planner 20 Associate Planner 24 Customer Service Representative 7 Senior CSR 12 Utility Billing Specialist (may bump CSR) 14 Utility Services Coordinator (may bump CSR) 18 Meter Reader I 12 Meter Reader II 14 Accounting Technician I 12 Accounting Technician II 14 Accountant 18 Information Support Specialist 18 Systems Analyst 22 28 J - 36 Systems Coordinator 28 Administrative Specialist Trainee 7 Admin Specialist I 9 Admin Specialist 11 12 Recreation Coordinator Events Coordinator 17 7 Single Classifications without a job series; generally have no bumping rights to another class unless the layed off employee held prior service in another classification. Custodian 9 Landfill Scale Attendant 7 Permit Technician (CED Dept.) 15 Contract Specialist 20 Recycling Coordinator 20 Electrical Engineering Specialist I 21 Elect. Eng. Spec. II 23 29 J - 37 PORT NGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: March 19, 2013 TO: CITY COUNCIL FROM: NATHAN A.WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: WATERFRONT TRANSPORTATION IMPROVEMENT PLAN (WTIP) WEST END PARK 60% DESIGN SUBMITTAL Summary: As part of the Waterfront Transportation Improvement Plan (WTIP), project the 60% design update for the West End Park will be presented. The design team and City staff are seeking comments and questions from Council at this time in order to work towards 100% design and bid ready documents. Recommendation: 1.) Listen to presentation, 2.) Discuss and review 60% design and provide comments to staff. Background / Analysis: City Council reviewed the 30% design drawings for the West End Park phase of the Waterfront development project on November 6, 2012. Comments were made by Council at that meeting and changes were implemented by the design team. Team members will outline some of those changes during this evening's presentation. In order to maintain a 2013 construction schedule for West End Park, staff and the design team are presenting 60% design drawings for this portion of the project and we are hopeful that Council can make comments at the meeting and following the meeting but no later than Friday March 22nd 2013. On March 15, 2011 Council elected to develop as a priority the portion along Railroad Avenue between the west side of the Blackball Ferry dock and Oak Street (known as the esplanade) into 100% bid -ready drawings, and the portion between Oak Street and the Valley Creek Estuary (known as the West -end Park) into 60% drawings. On September 18, 2012 Council authorized construction of the Esplanade phase of the project which is currently underway, on schedule, and expected to be complete in summer of 2013. Complete Project It is important to remember the Esplanade is just the first phase of the project and there is immeasurable value in investing in the full redevelopment of the Port Angeles Waterfront. City commitment to this project has already inspired the excitement of other projects, investments, and neighboring jurisdictions. Every effort will be made by staff to ensure that the City is able to follow through with this important project. J - 38 March 19, 2013 City Council Re: West End Park 60% Design Page 2 West End Park specifically adjoins one of our largest redevelopment sites in the downtown and future potential for development in this location hinges upon City investment. Moving forward this summer will ensure a smooth transition to the west and consolidation of construction disruption to Downtown businesses. Stakeholder Input A great deal of input has been provided on the West End Park. Last July, several stakeholders met with the design team to provide suggestions on the approach to this phase of the project. The Port of Port Angeles, Lower Elwha Klallam Tribe, Downtown Ambulatory Health Clinic, Feiro Marine Life Center, and NOAA Olympic Coast National Marine Sanctuary are just a few of those that provided detailed input. Much of this input has resulted in the design being presented this evening. Cultural Integration West End Park is specifically intended to highlight the rich cultural history of the Port Angeles community. Numerous public comments encouraged the design team to find ways to integrate culture into the park. There was a desire to ensure that Tribal and non - tribal history was well represented within park elements and integrated cohesively. Collectively with representatives from the Lower Elwha Klallam Tribe (LEKT), the design team worked towards six specific tribal elements: street names, beach names, timeline, circle up area, circle up medallion and an illuminated totem pole. LEKT staff have provided translations for Oak Street and Railroad Avenue. Additionally, they have provided six options for beach names of the two pocket beaches within West End Park. Through discussions with the Port Angeles Forward Committee the following two beach names were recommended to be passed along to Council: txw. as - To beach a canoe or boat, push or pull a canoe up onto the beach. tcce ?naarl'- To walk along the edge of the water on the beach. Staff will work to have pronunciation available at the Council meeting. The design team has also worked to incorporate an integrated timeline along the Waterfront Trail as it meanders through the park. Staff worked to integrate details of our community's history that highlight important cultural and historic milestones. This timeline is attached as Attachment A. Other tribal elements will have placeholders in the design and details will be provided as part of a future design review. Beach Design Early in the design process City Council took a trip to Bellingham where other waterfront improvements were presented including a beach restoration project similar to those contemplated for West End Park. Jim Johanneson who designed the Bellingham project and numerous other innovative beach restorations in the Pacific Northwest is part of the Waterfront Design Team. The beach design factored in considerations for tidal forces, sea level rise, and climate change. Permitting The City made a substantial investment in permitting the entire Waterfront Development Project and all permits are in place. Moving forward with all phases is simply a matter of design and construction with a few exceptions. Each additional phase including West End Park will require an update to Washington State Fish and Wildlife and an update to the State level National J - 39 March 15, 2011 City Council Re: Waterfront Transportation Improvement Plan Contract Page 3 Pollutant Discharge Elimination System Construction Permit. Department of Natural Resources lease updates will also be necessary. Construction periods for the project are limited through State and Federal permitting. Due to required "fish windows" in water work can only be completed between July 16th and January 14th. As a result of this requirement the design team and City staff are working toward a July 2013 start time. If this window is deemed unattainable due to funding limitations the project will need to be postponed to coincide with the next fish window opportunity in July of 2014. Prioritized Elements Recognizing that funding is limited staff recommends a phased approach with West End Park. Key elements of the park include the beach restoration elements and the waterfront trail. Other expensive and high maintenance costs are not anticipated to be pursued at this time. The 100% design will incorporate all elements of the park but aside from the beach restoration and trail elements would be identified in bid documents as alternate. Waterfront Project Budget Several important funding elements have come together for West End Park. March 5, 2013 Council approved a grant agreement with the Community Economic Revitalization Board for $500,000. This will enable a re- allocation of local funds that were attributed to the Esplanade phase of the project. Additionally, the City received a $302,000 Washington State Resource Conservation Office grant. Community and Economic Development staff incorporated $250,000 in the 2013 Budget for project design and $500,000 for grant matching funds. Attached is a detailed budget spreadsheet (Attachment B) for the project that includes funding sources. An additional amount of $959,543 will need to be obtained in order to move forward with beach and trail work in 2013. Port Angeles Forward On March 14, 2013, the Port Angeles Forward Committee reviewed the proposed 60% design presentation and provided consensus to move forward with 100% design. Port Angeles Forward has been the stakeholder committee overseeing design progress since the project began in 2010. Representatives of the design team and staff will be available to answer questions of any of the above details. Staff recommends that Council listen to the presentation and provide comments and details to staff no later than March 22nd. A proposed amendment to the design contract follows this item on the agenda to direct the design team to move forward with 100% design. Klallam Creation Story The Klallam tell us how the tribes of the region were created at a place on the Elwha River where there are two big holes in the rock called "coiled baskets" (Spi' pacu). It is there that the creator bathed and blessed the people. (Wray 1997) 696 BC- First Known Human Presence Archaeologically collected radiocarbon dates identify the first evidence of hunter - fisher - gather people in what is now known as Port Angeles. This earliest evidence was recovered from buried beach deposit at the Tse- whit -zen site. (Sterling et al 2007) 1790- First European Explorers Spanish explorers Manuel Quimper and his crew aboard the Princesa Real traded with the Klallam for fresh water and salmon berries along the Strait of Juan De Fuca area, but did not enter Port Angeles Harbor. A year later, Spanish vessels San Carlos and Santa Saturnina, headed by Francisco de Eliza, entered the Strait of Juan de Fuca where their captain named the deep harbor Puerto Nuestra SeNora de Los Angeles. (Martin 1983) 1855- Point no Point Treaty Governor Stevens and representatives of three Northwest Washington Tribes, including the Klallam (S'Klallam), signed the Point no Point Treaty on the northern tip of the Kitsap Peninsula. Census records from that time show that 926 Klallams were dispersed between several named villages. The treaty relinquished the tribes of much of their land but gave them other rights as federally recognized tribes. (Lane 1975, LEKT 2013, and Wray 1997) 1862- "Second National City" A Congressional Act signed by President Abraham Lincoln declared Port Angeles the "Second National City ". This designation, the first one of its kind, set aside the townsite of Port Angeles as a lighthouse and military reserve. This put the federal govenmnet in the business of land sales and the public sale that followed in 1864 has been called a "fiasco." (Martin 1983) 1890- Port Angeles Incorporated With a population of over 3,000, Port Angeles citizens chose their first mayor and City Council on June 11, 1890. Election results were certified to the Secretary of State in Olympia, thus officially incorporating the City. The first general election was held on November 4. This election also established Port Angeles as the seat of Clallam County. (Martin 1983) 910- Elwha Dam Constructed Thomas A. Aldwell constructed the first dam on the Elwha River in 1910. This dam subsequently blew out in 1912 and was replaced with a stronger structure by 1913. Thereafter the river was no longer free flowing and anadromous fish were barred from the upper reaches of the river and its tributaries. A second dam, the Glines Dam, blocked fish further upstream after its completion in 1927. (Martin 1983) 1914- Sluicing of the Hogback When downtown streets, built at sea - level, faced the persistent threat of tides producing sewage backwash, the City began the "sluicing of the hogback" project to raise First and Front streets. This massive earthwork project sluiced the steep hill on Front Street with water from the harbor and used the sediments to raise downtown streets 10 -14 feet. This year also saw the completion the Chicago, Milwaukee, St. Paul, and Pacific Railroad through town. This railroad is now the Waterfront Trail. (Martin 1983) 1935- USCG Air Station J -41 Although the US Coast Guard presence in Port Angeles dates 1862; 1935 marks the year that Port Angeles was commissioned with the first permanent Air Station on the Pacific Coast. Its location on Ediz Hook was selected for its strategic position for coastal defense of the Northwest US. 1937- FDR Visits Port Angeles President Franklin D. Roosevelt, first U.S. President to visit Port Angeles, pledged the townspeople his support for the creation of the Olympic National Park in 1937. Subsequently, he signed legislation the following year formally designating it as a national park. (Martin 1983) 1955- Ferry Service Kalakala is assigned to run the Port Angeles- Victoria ferry route, with four daily round trips. 1968- Klallam Reservation Established The Lower Elwha Klallam Community held a special election under authority of the Indian Recognition Act of 1934, and voted to approve their Constitution and Bylaws.. This officially resulted in the definition of the Tribe's Trust Lands at the mouth of the Elwha River as the Lower Elwha Indian Reservation. (LEKT 2013) 1992 -2013- Elwha Dam Removal The Lower Elwha Klallam Community and the U.S. government partnered to remove the two dams on the Elwha River. This effort was mandated by Congress in 1992 through the Elwha River Ecosystem and Fisheries Restoration Act. In 2011 the hydroelectric generators at the dams were turned off and between 2011 and 2013 the National Park Service and the Lower Elwha Klallam worked to remove the structures and return the river to its undammed state. REFERENCES CITED Lane, Barbara 1975 Identity, Status and Fisheries of the Lower Elwha Tribal Community. Unpublished manuscript prepared for the U.S. Department of the Interior and the Lower Elwha Tribal Community. On file Lower Elwha Tribal Community, Port Angeles, Washington. Lower Elwha Klallam Tribe 2013 Elwha Klallam Historical Timeline. http:// www. elwha. org/ cultureandhistory /historicaltimeline.html, accessed on February 21, 2013. Mapes, Linda V. 2009 Breaking Ground: The Lower Elwha Klallam Tribe and the Unearthing of Tse- whit -zen Village. A Cappell Family Book, University of Washington Press, Seattle. Washington. Martin, Paul 1983 Port Angeles: A History Vol 1. Pen Print Inc. Port Angeles, Washington. Sterling, Sarah L., Dennis E. Lewarch, Donald E. Tatum, Jenny L. Dellert, Elizabeth C. Reetz, Stephanie E. Trudel, and Nicole Gillis. 2007 Stratigraphy and Geoarchaeology of the Tse - Whit -Zen Site (45CA523). In Revised Final Data Recovery Excavation and Archaeological Monitoring at the Tse -Whit -Zen Site (45CA523) Clallam County, Washington, Volume l: Chapters 2 -7. edited by Lynn Larson. Report prepared for the Washington State Department of Transportation by Larson Anthropological Archaeological Services Limited, Gig Harbor, Washington. Wray, Jacilee 1997 Olympic National Park Ethnographic Overview and Assessment. Report Prepared for Olympic National Park. On file at Olympic National Park, Port Angeles, Washington. J - 42 Costs or TOTAL •. •..• . Resources - Detail Phase 1 : Phase 2 WATERFRONT PROJECT: Design: $ 1,164,439 100% Construction Design 168,615 Construction: 4,462,882 West end park - Beach /Trail preliminary estimate 2,366,207 Contingency 272,000 Total Waterfront Project $ 8,434,143 PROJECT FUNDING PLAN (RESOURCES): Economic Development Fund $ 2,857,454 $ 772,946 Lodging Tax Fund 44,667 22,333 Economic Development Fund 500,000 Street Fund 300,000 General Fund Reserves 300,000 Rural Economic Development fund Closure 150,000 Gateway Transportation Center (capital reserves) 539,200 One -time permitting fee 436,000 CERB grant - 2013 500,000 Budget amendment from Economic Develop* 750,000 RCO grant - 2013 302,000 POSSIBLE ADDITIONAL FUNDING SOURCES NICE Funds 150,000 Economic Development Fund from canceled expenses 308,549 Settlement funds 184,994 Harbor Cleanup payback to Economic Development Fund 200,000 Closure of property management fund 314 "18,000 Gateway Settlement 98,000 TOTAL PROJECT RESOURCES / FUNDS $ 8,434,143 PENDING GRANTS (Not included in previous funded amounts) 2012 RCO 500,000 2013 NEA Grant 200,000 2011 Port Security Grant 211,000 Total Pending Grants 911,000 Funding to be obtained $ 959,543 0 The Waterfront Development will provide an attractive sidewalk, and sitting area on the harborfront. This will include security cameras, windbreaks, picnic tables and revised parking for easier access to the area . This does not include 100% of Phase 2 construction costs. *Previously reviewed with Council and approved to be included in the 2013 first budget amendment along with unspent approved contractual amounts in April 2013 CITY OF pORT NGELES WASHINGTON, U.S.A. CITY COUNCIL DATE: MARCH 19, 2013 TO: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT SUBJECT: Waterfront Tranportation Improvement Plan 100% Design for West End Park Phase 2 of the Waterfront Development Project Summary: An agreement authorizing development of 60% design of Phase II (West End Park) of the Waterfront and Transportation Improvement Plan (WTIP) directing preparation of the final 100% design and bid ready package for West End Park. Recommendation: 1.) Approve and authorize the City Manager to sign Amendment 4 of the agreement for professional services with Studio Cascade, Inc., in an amount not to exceed $168,615 to develop bid -ready construction documents for West End Park. 2.)Authorize the City Manager to make minor modifications to the amendment as necessary. Background /Analysis: The Waterfront Development Project Phase II West End Park design is 60% complete. Additional design and engineering assistance is needed in order to move forward with complete 1 00% bid -ready construction drawings. On March 15, 2011, Council authorized a Professional Services Agreement with Studio Cascade, Inc. to complete planning, design, and engineering related work for Phase I the Esplanade of the WTIP, and to complete 60% design of Phase II the West End Park. Construction of Phase I the Esplanade started in November of 2012 and is on schedule to be complete in the summer of 2013. A condition of the WTIP permit with the Army Corps of Engineers limits in -water construction activities to occur during a fish window period from July 16 through January 14. Authorizing the proposed amendment 4 to allow development of bid -ready documents for the West End Park will allow for the construction to begin during this year's fish window if project funding is fully identified. Moving forward with Phase II construction this summer will also allow for a more efficient transition from the Esplanade to West End Park. The design team has identified a dollar amount of $168,615 to move from 60% to 100% West End Park plans. The City's 2013 budget identified $250,000 in design funding for this purpose. The J - 44 savings will be utilized to help close the gap in West End Park funding necessary for construction. The amendment 4 of the Professional Services Agreement with Studio Cascade Inc. increases the maximum compensation under that agreement from $1,346,527 to $1,515,142. The following table illustrates each amendment to date Agreement Date Description Cost Original Contract 5/5/11 Esplanade and West End Park Construction Drawings (100% & 60 %) $1,252,922 Amendment 1 7/12/12 Army Corp Required Mitigation Plan $6,700 Amendment 2 9/18/12 Design Support of Esplanade Construction, contractor submittals, and design changes $40,000 Amendment 3 11/20/12 Underground Storage Tanks and Piling Inspections $46,905 Amendment 4 3/19/2013 60% -100% design and bid documents for Phase II West End Park $168,615 Total Agreement Cost $1,515,142 Staff recommends City Council approve and authorize the City Manager to sign Amendment 4 of the professional services agreement with Studio Cascade, Inc., in an amount not to exceed $176,440. It is further recommended that Council Authorize the City Manager to make minor modifications to the amendment as necessary. Attachment: Amendment #4 to the Studio Cascade Professional Services Agreement AMENDMENT NO. 4 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND STUDIO CASCADE, INC PROJECT WTIP THIS AMENDMENT NO. 4 is made and ente red into this day of March, 2013, by and between the City of Port A ngeles, a non - charter code city of the State of Washington, (hereinafter called the "CITY ") and Studio, Cascade Inc., a Washington Corporation (hereinafter called the "CONSULTANT "). WHEREAS, this am endment to the AGREEMENT satisfies the cr iteria of Port Angeles Municipal Code 3.05.110; NOW, THEREFORE, in consideration of the representations and the term s, conditions, covenants and agreements set forth in the original AGREEMENT and this AMEN DMENT, the parties hereto agree as follows: SECTION 1 The CITY entered into an AGREEMENT with the CONSULTANT on May 5, 2011 (the AGREEMENT). SECTION 2 I. TIME OF PERFORMANCE Section IV of the original Agreement is amended to read as follows: The CONSULTANT may begin work upon execution of this Agreement by both parties and the duration of the Agreement shall extend through July 31, 2014. The w ork shall be completed w ith the schedule set forth in attached Exhibit C. All w ork of item 7 sh all be completed by Ju ne 30, 2013, w ith a City Council presentation tentatively set for June 18, 2013. II. MAXIMUM COMPENSATION Section VI of the Agreement is amended as follows: The not to exceed am ount is increa sed from $1,346,527 to $1,515,1 42 an additional amount of $168,615. III. REVISED EXHIBITS EXHIBIT "A" Item 1 is amended adding a new Item 7, with tasks, as follows: J - 46 The purpose of this task is to produce bid -ready design and construction documents for the two -acre park adjoining the waterfront west of Oak Street advancing to 100% design those portions of the two acre park designed to 60% under the initial agreement. EXHIBIT "C" is amended to add a new task in th e amount of $168,615 - Final Design and bid packet. SECTION 3 RATIFICATION As modified herein, the AGREEMENT is confirmed and ratified. In WITNESS WHEREOF, the par ties hereto have executed this Amendm ent No. 3 to the Agreement as of the date and year first written above. CITY OF PORT ANGELES STUDIO CASCADE, INC By: By: City Manager Title: ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney CITY OF P0RT1ES WASHINGTON, U. S. A CITY COUNCIL MEMO DATE: March 19, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Allocation of Federal Surface Transportation Program (STP) Funds Summary: Council postponed taking action on the allocation of STP funds at its March 5, 2013 meeting. Staff was requested to bring the item back for consideration at this evening's meeting. Recommendation: Direct staff to: 1) Proceed with preparing and forwarding documentation to WSDOT to obligate STP funds for the Lauridsen Boulevard Bridge Traffic Signals and 18th Street Overlay, and 2) Negotiate an interlocal agreement with the Port of Port Angeles to manage and design the Boat Haven Bulkhead Repair Project utilizing Port of Port Angeles STP funds and identify the City's matching funds. Background / Analysis: See attached March 5, 2013 Council memorandum for background. The recommendation remains unchanged. Council postponed taking action on the allocation of STP funds at its March 5, 2013 meeting. Staff was requested to bring the item back for consideration. Clallam Transit is interested in joining with the City and Port by allocating STP funds to the project for improving bus stops and /or new bus stops on the 18th Street Overlay project. This is welcomed news and City staff will work with Clallam Transit staff, if the project is approved to move forward. The 18th Street Overlay project and Boat Haven Bulkhead Repair are both in the City of Port Angeles' 2012 — 2018 Capital Facilities Plan and are ranked within the top 20 projects. Attachment: Allocation of Federal Surface Transportation Program (STP) Funds Council Memo dated March 5, 2013 N: \CCOUNCIL\FINAL\Allocation of Federal Surface Transportation Program (STP) 2013 -2014 Funds2.docx K -1 [)ORTANGELES W A S H I N G T O N , U. S. A CITY COUNCIL MEMO DATE: March 5, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Allocation of Federal Surface Transportation Program (STP) Funds Summary: Washington State Department of Transportation (WSDOT) has requested that agencies allocated STP funding obligate their 2013 & prior funds. Obligation rates within Washington State are not meeting goals. In an effort to protect them from being reallocated to other regions within Washington State or to another state, it is necessary to obligate STP funds as soon as possible. Recommendation: Direct staff to: 1) Proceed with preparing and forwarding documentation to WSDOT to obligate STP funds for the Lauridsen Boulevard Bridge Traffic Signals and le Street Overlay, and 2) Negotiate an interlocal agreement with the Port of Port Angeles to manage and design the Boat Haven Bulkhead Repair Project utilizing Port of Port Angeles STP funds and identify the City's matching funds. Background / Analysis: Clallam County and select other County agencies receive Federal Surface Transportation Program (STP) funds primarily for performing work on arterials and transit capital projects. The STP provides flexible funding that may be used by states and localities for projects on any federal -aid highway, including the National Highway System, bridge projects on any public road, transit capital projects, and intracity and intercity bus terminals and facilities. Some County agencies and other regions around the state have been slow to obligate funds against projects. This is leaving WSDOT vulnerable to having the funds withdrawn and reallocated. WSDOT is attempting to reallocate within the state to preserve the funding and not have the funding reallocated to another state if agencies /regions are not able to obligate funds. WSDOT has requested that obligation of STP funds be accelerated due to the above mentioned reasons. The City has been doing a good job of obligating and spending our funds over the past years. Some agencies are being challenged to obligate funds. The City was accumulating funds for a major arterial project and has approximately $384,000 ($234,000 for 2013 and prior & $150,000 for 2014) available for obligation. Other agencies such as the Port of Port Angeles have approximately $692,000 over the same period. Per direction from WSDOT, the City is strongly encouraged to obligate funds for 2013 and prior to August 1, 2013. This required the City to submit our preliminary plan not later than February 14. WSDOT will submit a plan to the Federal Highways. K - 2 N: \CCOUNCIL\FINAL\Allocation of Federal Surface Transportation Program (STP) 2013 -2014 Funds.docx March 5, 2013 City Council Re: Allocation of STP 2013 -2014 Funds Page 2 City staff has been in discussion with Port of Port Angeles staff. It is proposed to submit 3 projects for consideration that will obligate the City funds. 1. Lauridsen Boulevard Bridge, Traffic Signal (non- bridge related) - Construction $164,000 with a City cost share of $22,140 (13.5 %) 2. 18th Street Overlay — Design only (construction cannot be obligated until design is complete) $150,000 with a City cost share of $20,250 (13.5 %) Construction funding to be addressed after design. Potential exists for more STP funds in the range of $750,000 as well as a Transportation Improvement Board (TIB) grant of equal value, if not more. STP and TIB would be a match for each other. Also, there have been discussions with Port of Port Angeles staff about that agency contributing some of their STP funds with the City providing the match. Rationale is that the Port has a major industrial park off of 18th Street and they want to be a good partner with the City. Potential City match may be available from Solid Waste Transfer 2013 funds ($125,000) from alley paving to 18th Street Overlay on a one time basis for design and construction. In 2014 it would be proposed to do the construction. I don't know the exact cost, but as a preliminary estimate I am identifying approximately $750,000 with a City match of approximately $90,000. 3. Boat Haven Bulkhead Repair — Design only, Port of Port Angeles would allocate their STP funds with the City providing management and contributing to half of the match required (6 3/4 %). The match could be part cash and part work effort. The Port would support the other half of the match. The bulkhead supports the waterfront trail and the roadway. The project would include potential dredging. No commitment from the City to pay for the construction project is being considered at this time. The City's match of $26,274 is recommended to be allocated from the 2013 Governmental Capital projects fund which has a balance of $192,000. If this fund is reduced by $132,217 for the Lauridsen Blvd Bridge Project, a balance of approximately $60,000 would remain. Attached is a spreadsheet with the projects and potential cost share by the City. The cost share is proposed to come out of reserves and /or operational funds toward the end of the year. Also, 18th Street Overlay and Boat Haven Bulkhead Repair could be toward the end of the year and span early 2014. The most likely funding would be reallocation of alley paving funds, Economic Development funds and Governmental Capital Funds. It is recommended that the City Council direct staff to: 1) Proceed with preparing and forwarding documentation to WSDOT to obligate STP funds for the Lauridsen Boulevard Bridge Traffic Signals and 18th Street Overlay, and 2) Negotiate an interlocal agreement with the Port of Port Angeles to manage and design the Boat Haven Bulkhead Repair Project utilizing Port of Port Angeles STP funds and identify the City's matching funds. Attachments: STP Project Funding Plan K -3 Surface Transportation Program Fund Allocation March 2013 Sponsor Year Project Costs STP Funds Cost Share Match Funding Construction Design City Port City Port City 2013 Lauridsen Blvd Bridge Port City 2013 2013 Traffic Signal Marine Drive Crossing Study 18th Street Overlay $ 164,000 $ 19,635 $150,000 $ 141,860 $ 129,750 I $ 17,300 $ 22,140 $ 2,335 $ 20,250 I Lauridsen Blvd Bridge Economic Development 2013 Alley Paving City 2014 18th Street Overlay $ 297,765 $ 262,348 $ 35,417 2013 Alley Paving Port Port 2014 2014 18th Street Overlay Boat Haven Bulkhead Repair $ 468,468 $441,798 $ 412,747 $ 389,250 $ 55,721 $ 26,274 TBD $ 26,274 2013 Alley Paving 2013 Governmental Capital Fund PORT ANGELES FORWARD COMMITTEE PITTIS MEMORIAL CONFERENCE ROOM / Port Angeles, Washington Meeting Minutes for February 14, 2013 Mission Statement; To create a strong economically and culturally vibrant community that will enhance the lives of our citizens. CALL TO ORDER: Vice -Chair Downie opened the meeting at 7:30 a.m. He noted Chair Kidd was in Olympia for the AWC Conference with City Manager McKeen and Councilmember Bruch. ROLL CALL: Members Present. Vice -Chair Patrick Downie, Brad Collins, Brenda Francis - Thomas, Mike Chapman, Terry Weed, George Bergner, Kaj Ahlburg, Charlie Smith, Mike Edwards, Greg Halberg, and Maggie Roth. Members Absent: Chair Cherie Kidd, Jim Hallett, Larry Morris, and Linda Rotmark. Staff Present. Nathan West and Teresa Pierce. Others Present: Tim Boyle. Public Present: Randall McCoy. Approval of Minutes Ahlburg moved and Chapman seconded to approve the January 2013 minutes has presented. Motion carried unanimously. Bicycle Tourism /Regional Bicycle Interest Group — Discussion Bergner summarized the agenda for the subcommittee meeting later today. Discussions will determine organizational needs including creation of a mission statement and a list of stakeholders and potential members. Ahlburg suggested researching the interest of Canadian cyclists and ensuring a comprehensive sign system along the Waterfront and Discovery Trail System and within the city. Edwards commented how many cities in Europe have rent/borrow bike facilities. He suggested the subcommittee create a list of activities or assets that attract cyclists for PA Forward to consider. Weed noted how Clallam Transit is looking into grants related to providing transportation for cyclists through areas with gaps in the trail system. A good example is the area around portions of Lake Crescent. Downie noted how Victoria is very bicycle- oriented and is a market to remember. West noted the work of the Peninsula Trails Coalition on the entire trail system and how the Chamber has supported many bicycle events. Port Angeles Forward Committee Meeting Minutes for February 14, 2013 Waterfront Transportation Improvement Project (WTIP) Update / West -End Park West reported construction is on schedule and going smoothly. Construction over the next few weeks will be the most impacting on area businesses with three projects (CSO, WTIP and Black Ball dock) going on at the same time. West asked members to encourage their organizations to support those local businesses. A sponsorship program will be presented to Council next Tuesday night. The program would provide for sponsorship of major elements /features of the West End Park. West hopes to provide an update at the next PA Forward meeting regarding the 60% Design of West End Park. He encouraged members to attend the City Council meetings on February 19 and March 5. Think / Choose /Buy Local Campaign Edwards reported a customer service training pilot -class through Peninsula College is being arranged for April 9 and 10, 2013. Edwards has been in contact with Derek Long, Executive Director for Sustainable Connections, to provide a speaker /consultant for a session in Port Angeles. The half -day session will begin at noon on February 25, 2013, in the Vern Burton meeting rooms. The Choose -Local committee and interested members of PA Forward are encouraged to attend. Event will begin at Noon and a box lunch will be provided. Mr. Long will give his presentation from 1:00 p.m. to 2:30 p.m. The Subcommittee will then meet with Mr. Long to discuss strategy from 2:30 p.m. to approximately 4:00 p.m. Members are encouraged to contact Edwards if interested in attending. Maximum capacity is approximately 20. Economic Development /Downtown Port Angeles /Sub - Committee Reports Tourism / ONP /Elwha Halberg noted Olympic National Park (ONP) is welcoming comments to better understand local points of view about the Park. He encouraged members to participate in the survey and /or give comments. The survey is being done in continuation of ONP's general management planning. Ahlburg noted how some of the questions may impact economic development efforts and stressed how ONP should maintain the established policy to balance use with preservation. Halberg encouraged submitting comments as individuals and also as entities and organizations. Downie offered to consult with Chair Kidd to invite the new ONP Superintendent to the next meeting and inquire if ONP would be interested in becoming a formal member of PA Forward. 2013 Topics for Discussion on Future Agendas None. Member Reports Brenda Francis - Thomas reported the LEKT has an Elwha Warrior Queen and Princess available to attend special events. PA FORWARD COMMITTEE MEETING MINUTES - FEBRUARY 2013 Page 2 of 3 M -2 Port Angeles Forward Committee Meeting Minutes for February 14, 2013 Downie reported the Cruise ship committee is meeting tomorrow. The Cruise line has added a thirteenth stop to the schedule. First stop will be in April and will continue through the summer and into October. Collins suggested adding the topic of Rising Utility Costs and the effects on business development. Edwards noted how in the past some of the agenda topics were determined as a result of a community survey. He suggested consideration of conducting another survey to serve as another driver for the committee. There was no motion or endorsement by consensus to add either topic to the agenda. Adjournment Vice -Chair Downie adjourned the meeting at 8:34 a.m. Next Meeting Date Next regular meeting date — March 14, 2013, at 7:30 a.m. in the Pittis Conference Room. Approved as presented on March 14, 2013. Patrick Downie, Vice -Chair Teresa Pierce PA FORWARD COMMITTEE MEETING MINUTES - FEBRUARY 2013 Page 3 of 3 M -3 DEPARTMENT OF COMMUNITY ECONOMIC DEVELOPMENT BUILDING DIVISION MONTHLY PERMIT REPORT FEBRUARY 2013 CATEGORY JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 2013 YTD 2012 YTD RESIDENTIAL -NEW MODULARTMANUFACT Value 1 $60,000 $60,000 : >. ; :� �x � ° $1 20,00 0 SINGLE FAMILY Value 1 $138,475 138 475 1 106 048`` $106,048 :'g . =µ � . $244,523 $367,276 MULTI - FAMILY Value „ ".. , », ,.», >, », >, », >, ».> »>.»,.. », >, »,., »,w ». >. ».:;»......_r';h £ ; � » >, », >, »,..�.. » »,.. »,,. »,., », >. »,.. ». ACCESSORIES Value 5 $127,240 .,. ..�.. »,.»». ».»»..». »�» .m.»., .. >, " ». », ..»... ...» 5 2 $127,240 $80,000 COMMERCIAL -NEW RETAIL Value ;: '; °',:. °:;' :�� .°" HOTEUMOTEL Value u• r .. » ». »., » », »_»,...�...»»,. », ....,,.»,,..... ... OFFICE Value» »,» » ,» ., » ,» » » » » ., w », DRINKING /DINING Value » ,» »,., »_» »,_, »_» » » ,» », w _ . »,., »,.. ».., », AUTO /SERVICE Value . ,.: .».. .. »_, »_, « », _, ". ». INDUSTRIAL Value 1 $200,000 $200,000 $72,809,184 PUBLIC - NEW CHOOLS /HOSPS /GOVT Value ». ,., . »,., _::,:,,. - 4:;:i �., m _, »_ . CHURCHES Value _ RECREATION Value », .W.. _, :µ REPAIR & ALT. RESIDENTIAL Value 23 $134,537 2y..;v ::.:.:.:.::: $98826 - r :. :;` :,:;,:.," :, ;. � • ";� µ_ 44 44 $231,363 $263,441 $2617 COMMERCIAL Value 7 $33,665 $4351 . ...... . .......: . .,» ,» .. »w..» ».» », .,.., ».., ».. »,.. `� .»..«.. x..� ». » »,.. »....«» $ 76 01 6 184,09 $184,098 $ PUBLIC Value �.. �� ... ».». - .... �,. . » P. k_.. ». . »... ». » » », ,1 $7,000 DEMOLITION / MOVE Value $9,300 $3,000 . »- ,„_ »_, »_, »_ m . _ 3 1 $12,300 $500 BUILDING TOTALS BLDG PERMITS - ,- .,.,.CONST. VALUE,_ .... BLDG PERMITS FEE 34 $375,977,_ „M $6,482 36 » $635465 $11,544 ° °, . 70 69 $1,011,442 $73,711,499 $18,026 $460,990. C OF O'S ISSUED* 1 1 2 1 *Certificate of Occupancy (C of 0) issued to new or relocated businesses. M -4 Biomass fee $436896 CALL TO ORDER - REGULAR MEETING: ROLL CALL: APPROVAL OF THE 1MINUTES: PUBLIC COMMENT: FINANCE: LEGISLATION: LATE ITEMS: City of Port Angeles Parks, Recreation & Beautification Commission Port Angeles, Washington January 17, 2013 Chairperson Pittis called the regular meeting of the Port Angeles Parks, Recreation & Beautification Commission to order at 6:00 p.m in the Vern Burton Meeting Room #3. Members Present. Chairperson Pittis, Vice Chairperson Shargel, Commissioners Merritt, Stratton, Hordyk, and Knowles. Members Absent Commissioner Ramsey. Staff Present- C. Delikat, D. Bellamente, and Secretary Kochanek. It was moved by Shargel and seconded by Stratton to: Approve the minutes of the November 15, 2012 regular meeting. Motion carried 6 -0. None 1. 2013 Budget Reductions Parks & Recreation Director Delikat stated that one position at the Fine Arts Center and a Recreation Coordinator position were lost through attrition and the Recreation Services Manager position was eliminated. Commission discussion followed. 2. Revenue Reports Parks & Recreation Director Delikat updated the Commissioners on the 2013 budget highlighting the Lincoln Park improvement change, advertising fees, expenditure reports, and Ocean View Cemetery 2013 projected revenue increases. Commission discussion followed. 1. Lincoln Park Master Plan This item has been continued to the next regular Parks, Recreation & Beautification meeting agenda February 21, 2013. 1. Civic Field Update Chairperson Pittis asked Director-Delikat to update the Commissioners on Civic - - Field at the next meeting. 2. Senior Games Senior Center Manager Bellamente updated the Commissioners on the upcoming 2 "d Annual Pickleball Marathon and the status of the Senior Games. Commission discussion followed. M -5 STAFF REPORT: 1. Director's Report ADJOURNMENT: Parks & Recreation Director Delikat conducted a PowerPoint presentation on what his main focus and goals will be for 2013. He commented that at the next Parks, Recreation & Beautification meeting he would be discussing the 2013 Parks & Recreation work plan, Lincoln Park Master plan, and facilities maintenance issues and concerns. Commission discussion followed. Chairperson Pittis adjourned the meeting at 7:45 p.m. Next Meeting February 21, 2013 Vern Burton Community nter Meeting Room #3 6:0141.4 2-r < I r�� %�1r► t avid argel, e Ch. ': • . Cindy � ae-k, Secretary