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HomeMy WebLinkAboutAgenda Packet 04/01/2003 AGENDA a i_.,ORTj. GELES CITY COUNCIL MEETING w as h ~ rq g T O N,U. $. a. 321 EAST FIFTH STREET April 1, 2003 REGULAR MEETING - 6:00 p.m. A. CALL TO ORDER - Regular Meeting (6:00 p.m.) ROLL CALL - PLEDGE OF ALLEGIANCE - PUBLIC CEREMONIES, PRESENTATIONS AND PROCLAMATIONS 1. Chamber of Commerce Report presented by - Presentation Russ Veenema, Chamber Executive Director 2. Earth Day Proclamation Read Proclamation B. WORK SESSION C. LATE ITEMS TO BE PLACED ON Tills OR FUTURE AGENDAS (By Council Staff or Public) AND PUBLIC COMMENT FOR ITEMS NOI ON AGENDA (This ix the opportunity for members of the public to speak to the City Council about anything not on the agenda, please keep comments to 5-10 minutes.) D. FINANCE 1. Contract Change Order No. 1; Reservoir Approve Change Order Cleaning and Inspections, Project 02-32 2. Laurel Street Slide Repairs, Project 96-05, Approve Change Order, Amendment, Construction Change Order and Engineering and Allocation of Reserves Services Amendment 3. Marine Life Center Contract Approve Contract 4. Interlocal Agreement with Clallam County on Approve Agreement Amendments Reciprocal Building & Planning Services 5. Cingular Wireless Antenna Lease at Shane Approve Lease Park E. CONSENT AGENDA 1. City Council Minutes of March 18, 20021 Approve Consent Agenda 2. Expenditure Approval List - March 25, 2003 - $572,122.47 3. Electronic Payments - March 24, 2003 - $330,008.40 4. Final Acceptance and Release of Retainage for Mezzanine Contract 5. 2003 United Way Contract * Year-End Report: Boys & Girls Clubs of the Olympic Peninsula NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETl~RMINE TIME OF BREAK April 1, 2003' Port Angeles City Council Meeting Page - 1 F. CITY COUNCIL COMMITTEE REPORTS AND CALENDAR 85 G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS H. RESOLUTIONS I. OTHER CONSIDERATIONS Status Report & Preliminary Recommendations 87 Set a date and time for a detailed work session on Gateway by Parking Ad Hoc Committee J. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) K. PUBLIC HEARINGS - OTHER L. INFORMATION 1. City Manager's Reports: · Goals & Projects Update (Page 89) · Change Orders, Contracts under 15K, Bids (Page · Recruitment Update (Page 103) 2. Peninsula International Relations Association Quarterly Report - March 2003 (Page 105) 3. Planning Commission Minutes - March 12, 2003 (Page 107) 4. Parks & Recreations Monthly Report - February 2003 (Page 111) 5. Fire Department Monthly Report - February 2003 (Page 131) M. EXECUTIVE SESSION (As needed and determined by City Attorney) N. ADJOURNMENT I ] G:\CNCLPK'ISAGENDA~Apr 1 - 03 ag¢.wpd PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed amendments :to City land use.regulations, zoning changes, anneXations. In addition, the City Council may set a public hearing in.order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK April 1, 2003 Port Angeles City Council Meeting Page - 2 CITY OF PORT ANGELES w ^ s . , N G · o N, u. s. ^. CITY COUNCIL MEETING April 1, 2003 I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Wiggins Councilman Braun Councilman Campbell Councilmember Erickson Councilman Headrick Councilmember Rogers Councilman Williams Staff Present: OCer Stgff Present: Manager Quinn Attorney Knutson Clerk Upton B. Collins M. Connelly G. Cutler D. McKeen T. Riepe Y. Ziomkowski III. PLEDGE OF ALLEGIANCE: Led CITY OF PORT ANGELES CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: April 1, 2003 LOCATION: City Council Chambers April 3, 2003 The 2003 Washington State Visitors' Guide, the Port Angeles 2003 Visitor Guide, and the Port Angeles rack card were submitted to the City Council at its meeting of April 1, 2003, by Russ Veenema, Chamber of Commerce Executive Director. These documents were submitted in conjunction with a quarterly report submitted by Mr. Veenema, and they have been placed in the Clerk General File, Oversized Documents File. 9a,m.;gp,rn, Hotline:Infornmtiom Spain and Par tugal, Scand~navla, m'bu~ad~s of the Skagit River and the O~ state Route 161, ~ix miles north of ~$nmarr]ao~trip:Rantan's 206-812-0122; village Italy, Eastern Europe and more, Skagit fisheries, Application: Eatonville. $80; $20 children 12 and Recreation Division offers a five-m/2 ~olunteer@m~sgreenway. org; 9 a.m.-9 p.m., at Edmonds Theater, 415 360-856-57~0, Ext. 209; ~-mail: younger at~ adult members; $10 walk from the PJpertta] slo area witJ www. mtsgreenway, org. Main St., Edmonds and other nearby nci@ncascades.org; www. ncascades, org, children members 12 and younger; 600-feet of elevation gain to Source ~ Washln~an Trails venues. Free; rese~adons requkeed, includes continental break/sst. Also Lake. $15; $12 residents. Association needs volunteers to help Information: 425-771-8303. Ext. 298; March 30. R~ervations; 360-832-7166, Information~registration: maintain the region's hflq:ing trails, www..c~t....... ,~,~,ffi,. WILIILIFE 42s.490.0700; ~.c,.r*~t Learn to build puncheon, dean drain I~ Spain, Po~ugal and Eastern ~7~]~ Winter ~ildli~ Tours of ~ Suowshon wall~ at Moun drips, install ..... b .... d ..... Eurooe travel ~: The Sa,. Traveler, WlI * SPURTS ,aJnlm': Join a Park Ranger/Natural Fuget Sound: galish Sea Charters offers on a snowshoe walk through Mounl lnformafion: 206.517-7032 or112 Fi(tli Ave. S., Edmonds, offers a three-hour charters from Shilshole I'~ Sno~hee with a Ranger: 800-587-7092,- www. wta. org. v/rtual tour of Spain and Portugal at 10 Raimer National Park. Walks are ~ Bear Ridge ~'ail worlc a.m. with a historic journey of Eastern Marina in Ballard. Taursdays-$undays Olympic National Park offers an easy to Saturdays and Sundays through Ap~ 1ssaquah Alps Trail Club is seeking Europe at 1 p.m, Free; reservariona departing at 12:30 p.m. Trips continue moderate snowshoe walk with a park Starting from Paradise. walks are at volunteers of all ages tu help enlarge required. Informaffon: 877-225-1994; through March. $49; $39 children; ranger at Hurricane Ridge. 12:30 and 2:30 p.m., traverse 1.2-m the ~-afl as an en~y to the Cougar www.savvyrraveleredmonds, com. includes lunch in a heated cabin and a Fridays-Sundays and Monday holidays and are approximately two hours. S naturalist interpretation. Reservation: at 2 p.m. Through March 30. Sign up at up at the Jackson Memorial Visitor Mountain Regional Wildland Park. 877-560-5711 www.sol~h*ett.com. Hurricane Ridge informa0.on desk one Center one hour before the walk. $1 Every third Saturday, 8 ..... 5 p.m. No VOLIINTEEltlN6 m Ambling Wi~ Amphibians: hour before walk. $.9. donation. donation for loaned ..... h experience necessary. Work your own ~n~o~on: ~0-$~$-$~$~. hours. Det~i~s: 428-$~9-~?£$~ E-m~iI: North Cascades Institute offers a field 1n~o~fiom 3~0-$~-~L ~. SS¢~@~ol. com. ~ ~raad ~idge ~ee Planting: seminar with wi~d~fe biologi~ David ~ ~g[ded mows~oe w~l~: T~e ~ Snuwshoe trips: Everett F Mountains-to-Sound Greenway Trust is Drummond March 22-23 in the Lower Suoqua~e Pass Pol~st S~rvice offers ~ Evergreen State Trails seek/ag volunteers, 9 a.m.-3 p.m. Skagit Valley. $145; includes van guided snowshoe wall~ at the summit and Recreation offers the following A~sociatioa: A volunteer; non-profit Information: 2.06-812-0122; transportation. Register: 360-856-5700, of Snoqualmie Pass. Saturdays through ! Saturday, 7:30 a.m.-6:30 p.m. - organization dedicated to maintaining volunteer@mtsgreenway, org; Ext. 209; www. ncascades.or£. April 5,10 a.m. and 1 p.m. Limited to Mount ltainiex. For 10 and older. and creating surface share-use t~ails, www. mtsgreenwoy, org. I~i Free-roaming area keeper tours: 20 people. Ages 11 and older. $10 of 13. Adults: $35; $30 with own 425-820-3408 ar ESTA, PMB 320, ~ Manltor~g tributaries: Northwest Trek offers a two-hour donation; snowshoes provided. Office snowshoes. Youths 16 and younger: 13520 JOOth Ave. N.E., No. 90, Kirkland, North Cascades Institute is seeking wildlife tour with animal keepers while hours: Fridays-Sundays, 8:30 a.m.-4 $30; $25 with own snowshoes. WA 98034-5210. p.m. P,~servatio~ required: voltmteers to monitor the health of riding in the keepers truck, 8-10 a.m. 425-434.61H. I cont'd on pa~e 22 TP~I/~L Prance, Ireland, Paris, Great Britain, ENJOY A · PAST LIFE £XP£RI£NC£. found only in China. Make your visit to the Dragon 8ones exhib a complete famil~ getaway. Victoria, e~ptom the city's coloud'ul ~,r~s~nt, i.ch~ding sightseeinI castles, gol~, shopping and spectacular gardens. Call Touris* tourism¥1ctoria.comldragonbone$wa and to receive a free Visiter Guide there on the VICTORIA CLIPPER~ 1-8Y?-455-8872 ar www, p~vta#galas.avg 206.448.5000 VlCVOa,~ cu~p£ ww~t. clippervacafions.com Olympic Peninsula kicks off inaugural Northwest Games Story by CRAIG ROI~IANO the Games," says Cole. "We've got people corn- ' - The Northwest Games are not quite the Olympics. However, this multi-sport, lng from all over the Pacific Northwest. We even multi-event competition is definitely have a sponsored skateboarding team coming Olympic caliber. Olympic Peninsula, that is, as in all the way from Wisconsin:' Port Angeles is playing host to the brand-new Cole has worked diligently to get the word event, out. His staff direct-mailed sporting shops and Every weekend from March 22 to April 27, sports teams throughout the Northwest. athletes near and far will descend upon the However, his department relies primarily on its north Olympic Peninsula to compete in this web site to provide the most up-to-date and exciting happening, inclusive information. All planned events with The brainchild of Recreation Department scheduled dates, times, and locations are listed Service Manager Jerry Cole, the Northwest on the site. Registration for any event can be Games are meant to highlight the area's won- done online. derful recreational opportunities while creating Cole says he is excited for the Games to April 13; & 13 a family event, begin. It is hoped that the Northwest Games "1 really want to showcase the area," says will become an annual event that is well- Cole. "Port Angeles probably possesses the received not only by the residents of the Port greatest outdoor venue in the entire Pacific Angeles area, but also by the entire Northwest ~ril :Z~ .: Northwest." as well. What better way to get the word out than by For more information visit www. nwgames.org :~.~: ~po~n~:~laYS C~mpetitiOn coordinating a major participant-based event? or call Jerry Cole at (360) 417-4552. ..": ~:~:"'-~:~:. ~' - ~ ...~' ~'.-:~ ' Area residents have long known that the North Olympic Peninsula is a haven for climbing, pad- - Craig Romano is the Trails Editor :i'~ ~t6~!~e~oh dling, cycling and winter snow sports. Including for Sports Etc. :-: :!~,~: ~01' R~eO ' ' : ' these popular activities into the Northwest · - · Games only seemed natural. But Cole wanted to incorporate other sports that have a wider appeal than the outdoor-oriented ones. "in addition to celebrating our community's diverse recreational opportunities," Jerry says, "we'd like to create a tradition of wonderful fami- ly events as well." So, a basketball tournament, swim meet, bowling tournament and skate- boarding competition have been added. But the Northwest Games don't stop there. "We also want to be able showcase our local talent and area's facilities," adds Cole. Included in the line-up of scheduled events are archery and shooting competitions, too. There's even a dog agility trial. Depending on how you view ,t, Port Angeles Events PO R T A N G E L E S the games are eclectic or all-encompassing, "Half of the individual events were already /Itpril*,,~,~.... WA S H I N G T 0 N being staged before," says Cole. "We just n~ ,_~ brought them all together under the Northwest April ll-l~ ......... Games umbrella. Any new event we accepted ~1~ symposium as well. Basically anyone who wanted to be April 26--27 ..........OlfmptcMelMewlt included, we included them." ML Bike Race ALL A basketball tournament and swim meets kick off the Games on March 22. However, the Jao¢ 15 ................ North OlymDic opening ceremonies and sponsorship dinner Discover/~u'atbon For Info e. ail events In Port Allgeles and ia receive are a week later on March 28 at the Port ,~iL 21 ................ Big Hurt - Mt Bike, a free Visiter G.Ide Angeles Red Lion. The Red Lion Hotel and Kayak, Road Bike, 1-877-41i6-8372 er Swain's General Store are the Games' two Run www. pertangeles.erg major sponsors. "We're expecting about 2,500 participants for Your' destination for the active side of the Sporr. s Etc April 2.003 41 McAIpin will appear at the fol- lowing AAA Travel Stores on these dates: March 10--Lynnwood at 11 ^.M. and 2 P.M., Seattle at 6 P.M.; March l 1--Bellevue at 11 A.M., 2 P.M., and 6 P.M.; March 12- Tacoma at 11 A.M., 2 P.M., and 6 P.M.; March 13---Spokane down- town at 11 A.M., 2 P.M., and 6 P.M. Admission is free. Make reserva- tions by phone (425) 646-2337, or by e-mail at annemcalpin@aaawin.com. -'-,cu is the most from Pon Angeles? ._ B.A' Olympic Rational Park "-~ . APRIL. ' ~Ctona, B~sh April ~$eaRle, Bea Weaern P 0 R T A N G E L E S ce~ Bea--each u.iw.,~ vo..r W A 8 H I N G T 0 N APril l~Wenatchee, WestCoast CE R April 23--Bellevue, ~ Corporate Office OF IT May 7~Yakima, Ox{ord Inn fi Suites FREE Visitor Guide Ma~ ~~a, ~ Q~i~ta ,~, 1'877'456'8372 or May 21 Tri-Cities, WestCoast ~r~-Cit~, www. portangeles.org ~.~ ~.~.,~. ~ ~.~,~ ~. ~. May 28~Kent, Comfo~ Inn 2003 Harch/~priL 17 I 0 , ~ °~ ° 0 ~ W ~ 0 ~ '- PROCLAMATI'ON EARTH DAY,' Apr, il 22,, 2003 WHEREAS, April 22, 2003 has been declared Earth Day by the President of the United States; and WHEREAS, The City of Port Angeles has a long history of promoting stewardship for the earth through its environmentally responsible actions; and WHEREAS, The City of Port Angeles is an established leader in energy conservation, . recycling, and strong support of mass transit; and WHEREAS, We are fortunate to live in a cib/so bountifully endowed with natural assets, and feed a natural, continuing responsibility for preServing OUr environment by keeping it clean, healthy, and beautiful;and WHEREAS, This endeavor is worthy of our support and -cooperation; and WHEREAS, Earth Day 2003 is an opportunity for all cities to reflect that it is our responsibility to preserve our environment for future generations; NOW, THEREFORE, I, GLENN WIGGINS, ON BEHALF OF THE CETY COUNCIL, do hereby proclaim April 22, 2003 as EARTH DAY in the City of Port Angeles, and invite all citizens to participate in this noble effort by developing and carrying out imaginative projects which wi I serve to enhance, restore, or maintain the beauty of all neighborhoods in our communityl 2003 Glenn Wiggins, Mayor ~ .'~ You Can Make WORK KEEP Reduce, Reuse, Recycle City of Port Angeles 360-417-4874 People have c~lwayf reufed and recycled cerCain item9 like old clothe> and 'tooi~... 1'o -REPl)c · RECYCLE © 1997 KAB Specialty Products Office #KCB-725 -~o recycle items, mu~¢ ~i'rs± be · fo~,,r'ouR coM~UNIT'r' coLLEC ' AP E R/ND E BGC oXR E DuCE F L GJ LccREUS E ~ K O ¥ I p Q Fi R A RQR C.,$ V TWU N I SG I. XO¥ I $ B U A I X AxYNG ... IOZ I G I K JML A DB E7. HNoPQR $ GCF E IV BUCA$ OF T~4te,/G5 AI~DUNP TNt:: trIOUSE THAT CAN ~E REU~..17'... I ~' YOU cAN REU~ ITEMG 2. IN~T~ OF THROWIN~ ~. TH~ I~ T~E T~H./ ARE A ~:I~W EXA~PLE~ OF ~:Ro~4 RECY'c L AI~L E~... ~,TEEL FOO~ ~ PAPER CAN TURN ~~ CAN TURN INTO N~ WRITING PAPER, INTO APPLIANC~ BUILDING INSU~ON, AUTO PA~, PAC~GING. CONSTRU~ION B~MS. ~ALUMINU~ ~ p~TIC ~~ ~~CAN TURN ~~1 CK 3~ CAN INTO N~ ~DA CANS, TURN INTO P~NT ~, P~C SIDING FOR YOUR HOUSE. LUMBER, CAN LINE~, ~WN FURNI~RE.  ~{~ CONTAIN ER~ ~AN TURN INTO N~ ~, PACk'lNg, DE:O~VE TIL~, PRONg MATERIALS. REPUCE- REUSE · REcYcLE In -thi~ ~)idure fi'nd 1he newsFoF~, aluminum can, pl~¢ic mill( jug, pIc~,~lic :~dc~ bollle/lc~unciry de'tergent conlainer~ ', I'ORT NGELES WASHINGTON,' U.S.A. CITY COUNCIL MEMO DATE: April 1, 2003 'l' TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Contract Change Order No. 1; Reservoir Cleaning and Inspections, Project 02-32 Summary: During inspection and cleaning of the Peabody Heights reservoir, additional sediment in excess of what was estimated for the original contract was encountered by our contractor. This resulted in added time and expense and a contract change order was negotiated. The revised contract amount now exceeds $15,000 and requires approval by City Council. Recommendation: APl6rove, and authorize the City Manager to sign, Contract Change Order No. 1 to LiquidVision Technology in the amount of $5,102.71 for removal of excess sediment. This will increase the total' contract amount to $16,896.51. Background / Analysis: We currently have a contract in place to inspect and clean the City's water reservoirs. During inspection and cleaning of the Peabody Heights reservoir, additional sediment in excess of what was estimated for the original contract was encountered. This resulted in added time and .expense for removal by the contractor. A contract change order for the cost of removing the added sediment was negotiated, and the work has been completed, to avoid remobilization costs. The original contract ($11,793.80) and the change order ($5,102.71) were individually within the City Manager's range of authority to approve, but the combined amount of the revised contract ($16,896.51) requires City Council approval. It is recommended that City Council approve, and authorize the City Manager to sign, Contract Change Order No. 1 to LiquidVision Technology in the amount of $5,102.71 for removal of excess sediment. This will increase the total contract amount to $16,896.51. N:\CCOUNCIL\FINAL~Reservoir Clean & Inspect, Proj 02-32, Change #1 .wpd 3 ,ORT NGELES WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: April 1, 2003 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT; Laurel Street Slide Repairs Project 96-05, Construction Change Order, and Engineering Services Amendment. Summary: Staff has completed negotiations for a construction change order with Primo Construction, and added engineering services with Milbor-Pita, to accomplish the Laurel Street Slide Repair project. With approvals, the slide repairs can be completed by Memorial Day. Recommendation: Approve, and authorize the City Manager to sign, Construction Change Order No. 1 with Primo Construction, in the amount of $111,416.60, and Amendment No. 1 to the agreement with Milbor-Pita for added engineering service, in the amount not to exceed $12,800.00. In addition, allocate $25,000 in added general fund reserves and $50,000 in Electric Utility reserves to cover estimated, completion costs. Background/Analysis: As directed by City Council at the November 19, 2002 meeting, staff has finalized the design for the Laurel Street Slide repair and negotiated a change order with Primo Construction for completion of the project. This slide area remains an unstable area due to {ts steepness and proximity to the alley and utilities at the top of the bluff. Fortunately, further erosion of the bluff has not occurred due to our relatively mild winter weather conditions this and the past two years. The estimate to complete the project last November was $210,000, and it was recommended to use $50,000 of electrical reserves to supplement the $160,000 in remaining general funds for the project. The current estimated total to complete the project is $216,273.47. This total consists of the revised construction cost negotiated with Primo Construction in the amount of $203,473.47, and the estimated construction engineering support cost of $12,800 for our Geoteclmical Engineer, Milbor-Pita. The net change order to adjust Primo's current contract for the negotiated revised work and contract costs to date is $111,416.60. The current general fund balance for the project is approximately $146,245 and, with $50,000 from electrical reserves added, this will leave a shortfall of approximately $20,000 which would have to come from general fund reserves. The final design for the slide repair consists of an upper wall to restrain the vertical bluff face, and a lower wall to contain sloped materials below the bluff. The upper wall is the most critical. It is a 20 foot +/- high concrete wall with tie backs into the bluff. The lower wall is a 12 foot high concrete block wall restrained by a geogrid system. The upper wall would have a tan, rough textured concrete surface for Boston Ivy to follow. The lower wall would be split face, matching 5 April 1, 2003 City Council RE: Laurel Street Slide Repair, Proj 96-05 Page 2 tan colored concrete blocks. The proposed walls and surface treatments have been reviewed by the local businesses, downto(3n representatives, and the Parks DePartment. With Council approval, work can start immediately and be completed prior to the Memorial Day holiday. It is recommended that Council approve, and authorize the City ,Manager to sign, the change , order with Primo Construction in the amount of $111,416.60, and the amendment to the Milbor- Pita contract for added engineering services in the amount not to exceed $12,800.00, and allocate an additional $25,000 in general fund reserves and $50,000 in Electric Utility reserves for the project to cover estimated completion costs. N:\CCOUNCILWINAL~Laurel St Slide Repairs, Proj 96-05, Change Order.wpd 6 pORTANGELES WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: MARCH 21,2003 To: CITY COUNCIL FROM: PARKS, RECREATION, AND BEAUTIFICATION COMMISSION SUBJECT: MARINE LIFE CENTER CONT~L~CT Summary: In the year 2002 the City Council authorized the Director of Parks and Recreation to sign an agreement with Peninsula College for the summer operation of the Marine Life Center. The operations of the Marine Life Center are managed through the administration of an annual operating agreement between the City and its selected operator and are subject to the approval of the City Council. Funding for the contract is part of the approved 2003 budget. The Parks, Recreation and Beautification Commission has reviewed the agreement and recommends City Council approval. !Recommendation: It is recommended that the City Council authorize the Parks & Recreation Director I to sign the agreement with Peninsula College for ~)ear 2003 operation of the Marine Life Center.. Background / Analysis: The 2003 general fund budget includes $45,000 to be utilized for recreation education and interpretive programming, building repair and maintenance, and minor capital improvements. This represents a $5,000 reduction in funding from the prior years contract. This funding reduction was the result of City operating budget constraints in 2003. The summer schedule for 2003 operation of the Marine Life Center is Tuesday through Sunday from 10 a.m. to 5 p.m. beginning Memorial Day and ending September 16. This is a change of operating hours. Previously the Marine Life Center was open until 6 p.m. Marine Life Center staffmention that attendance is very low at this time of day. In addition, some adjustment needed to be made to help offset the loss of operating capital. Another significant change to the contract this year is a revenue sharing plan between the College and the City to encourage investment by the College in marketing, promotion and capital improvement. Previously, the City received 100 percent of the admissions revenues generated by the operations of the Marine Life Center. On average the annual admissions generated $15,000 for the City general fund. The revised contract allows for the City's to continue receiving its customary collection of the first $15,000 generated by admissions. The contract also provides a mechanism whereby the College can recoup the $5,000 of operating capital lost due to a reduction in City funding by increasing attendance and admissions collections. The contract consequently provides for the College to retain the next $5,000 of revenue from admissions collected. The City and the College then will benefit jointly for any revenues collected over and above $20,000 by sharing those revenues 50/50. Attached is a copy of the contract for your review. Please feel free to contact me at 417-4551 if you have any questions. 7 Contract oe TION or cn 'z THIS CONTRACT is made'between the City of Port Angeles, a municipal corporation of the State of Washington, hereinafter referred to as "City", and Peninsula College, an institution of higher education of the State of Washington, hereinafter referred to as "PC". REPRESENTATIONS 1. It is understood and agreed by the parties that the purpose of this Contract is to foster, promote, and encourage public interest and participation in programs at the Feiro Marine Life Center (MLC). 2. In accordance with said purpose, it is the parties' intent that the presentation of interpretive and educational programs will enhance the experience of citizens and tourists visiting the MLC. . 3. PC represents that it has the staff, resources, expertise, and other qu.alifications necesssary to operate the MLC in a manner that will be consistent with said purpose and intent. AGREEMENTS In consideration of the above representations and the mutual covenants and agreements specified herein, to be kept and performed by the parties hereto, it is hereby agreed as follows: 1. SCOPE OF WORK. a. PC will develop and administer the educational program for the Center, which will include a published schedule of .events. PC will develop and implement an interpretive program at the MLC, which will include a regular schedule of open visitation and public programs and outreach to regional fairs and events. b. PC will provide a minimum of two paid staffon-site during ali hours of operation. PC will open, staff, and manage the MLC a minimum of six days per week, including Saturdays and Sundays. PC will maintain hours of operation consistent with maximum visitation of visitors to the waterfront, which will not be less than seven hours per day. c. PC will collect admission fees. The collected admission fees will be Contract Fol' Operation of City Facility l:~ark DirectorkLAB\CONTRACT.PC.2003.,,vpdkMarch 18, 2003 (8:59am) l~age 1 of 4 9 distributed according to the schedule attached as exhibit A. d. PC will work closely and cooperatively with, and will provide for the most appropriate and beneficial assistance o~' the Friends of the MLC Docent Program in the operation of the MLC. 2. GIFT SHOP. The City hereby grants and acc{~rds to PC the fight and privilege to operate and conduct a MLC gift shop within the premises of the M'LC. PC will operate the gift shop commensurate with the high quality of service and products typically provided in museum gift shops t6 ensure that it is an enhancement to the MLC. 3. ACCOUNTING. PC shall install and maintain accurate and appropriate bookkeeping and accounting methods and, shall permit the City to review the records of proceeds generated from entrance fees. Such records shall be made available to the City upon request during normal hours of business. 4. MAINTENANCE/UTILITIES. The City agrees to be responsible for maintenance of the exterioi' building and,'grounds with the exception of the sea- water system and exhibit structures, which will remain the responsibility of PC. The City will provide utility services without.charge. 5. ALTERATIONS. No alterations or improvements may be made without the express written consent of the Director of Parks and Recreation. In the event such approval is given, it is understood that such alterations Or improvements shall become the property of the City without compensation to PC at the expiration or termination in any manner of this Contract. However, any equipment improvements such as, but not limited to, aquariums; tanks, audio visual and office equipment owned by PC shall remain the property of PC at the expiration or termination in any manner of this Contract. 6. TERM/TERMINATION. The term of this Contract shall be fi-om May 1, 2003, th.rough September 30, 2003; however, the Contract shall be subject to renewal by agreement of the pm-ties and shall be subject to termination at any time by either pm-ty upon thirty days written notice. 7. PAYMENT. The City will pay PC five monthly instalhnents of $9,000, for a total compensation of $45,000, as outlined in Exhibit B. PC will invoice the City on or before May 15, June t5, July 15, August 15, September 15, and and the City will pay on or before the last day of each month, for the month in which se~wices are perfonued. Contract For Operation of City Facility l:\Park Directm'\LAB\CONTRACT.PC.2003.~vpd'qVlarch 18, 2003 (8:59am) Page 2 of 4 lO 8. OPERATING CONDITIONS. PC shall comply with the following conditions: a. PC shall keep the premises in a clean and saa:fitary condition at all times. b. PC shall operate in compliance w'itl~ the laws of the State of Washington, all ordinances of the City of Port'Angeles, and all regulations of the Port Angeles Parks and Recreation Department, and will not allow the violation of any of thesetaws, ordinances; or regulations by any other party within the area in which the Feiro Marine Life Center is operated. c. PC shall promptly pay all sales'tax resulting from operation of the retail store within the MLC. d.PC shall not erect any sign on the premises or in the vicinity thereof without obtaining the advance approval of the City. , 9. INDEMNIFICATION/INSURANCE. , a. Each party to this agreement shall be responsible for the negligence of its own officers, agents and empl6yees. No party shall be construed to be the officer, agent dr employee of the other. No party assumes any responsibility of the other party for .the consequences of any act or omission of any person, finn or corporation not a party to the Contract. In the event that the need for litigation arises in the administration of the terms of this Contract, each party shall bear its own costs and attorney fees. The venue of any such litigation shall be Clallam County, Washington. b. As an institution of higher education ofth~ State of Washington, and as a participant in the self insurance program of the State of Washington, PC shall be responsible for any and all claims for damages that may result from any act or omission on the part of PC. 10. ASSIGNABILITY. Neither this contract nor any rights or privileges hereunder shall be assigned without the prior consent of the City. 11. SURRENDER OF POSSESSION. PC shall immediately sun'ender possession of the premises to the City in the event of premature termination of this Contract for any reason, and PC shall pay any cost or expenses inctm-ed by the City to retain possession where PC fails to comply with this provision. Contract For Operation of City Facility I:h°ark DirectorXLAB\CONTKACT.PC.2003 .wpdXlVlm'ch 18, 2003 (8:59am) Page 3 of 4 12. NOTICES/TI2vIE. Any notices required by the tenus of this Contract or by law shall be deemed to have been given when made in writing and deposited in the United States' mail, postage prepaid, and addressed to the last address provided by the parties to each other. TIME IS OF THE ESSENCE for this contract and for each and eve~3~ term, condition and provision herein. 13. SUCCES SOP, S/APPLICABLE LAW. The terms and conditions of this Contract shall be binding on the parties hereto, their successors, administrators, and assigns, and shall be construed in accordance with the laws of the State of Waslxington. 14. WAIVER.' The waiver by the City of any breach of any term contained in this Contract shall not be deemed to be a waiver of such term for any subsequent , breach of the stone or any other term. IN WITNESS WHEREOF, the parties have executed this agreement this , day of ,2003. PENIN~A COLLEGE CITY OF PORT ANGEI~ES By , ' By: Director of Parks & Recreation ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Eontract For Operation of City Facility I:\Park Director',LAB\CONTRACT.PC.2003.~vpdkMarch 18, 2003 (8:59am) Page 4 of 4 Exhibit A Marine Life Center Admissions Revenue Distribution Admissions Amount Distribution to C!ty Distribution to Peninsula College First $15,000 of Admissions 100 Percent 0 Percent Collections Admission Collections 0 Percent 100 Percent between $15,001 and $20,000 , , Admissions Collections 50 Percent 50 Percent above $20,000 Exhibit B .Marine Life Center Budget lC°ntract Amount I $45;000l Budget Detail: , Recreational/Educational/Interpretive Programming $40,000 _Repair and Maintenance $/3,000 Capital Improvements $ 2,000 .... Total $45,000 pmTA.N" L S WASHINGTON, U.S.A. CiTY COUNCIL MEMO I DATE: I APRIL l, 2003 TO: CiTY COUNCIL FROM: Brad Collins, Community Development Director ~ / SU~JECT: Reciprocal Services Interlocal Agreement with Clallam County Summary: Due to the need of both the County and the City for reciprocal building review services, the County has proposed amending the existing Interlocal Agreement for such services. The City staff supports the proposal, which is needed tO supplement our staff resources due to the current vacancy in Building Division personnel. Changing the proposed amendment on the hourly rate from $35 to $47 per hour would reflect current City Building Division fees for services. Recommendation: The Department of C0mmunity Development recommends that the City Council approve the proposed City/County lnterlocal Agreement amendments for building !review services and a more current hourly rate and authorize the Mayor to sign the agreement. Background / Analysis: For several years, the City and the County have had a reciprocal agreement for providing environmental and land use planning services to each other when a conflict of interest would require outside staffto perform specific review services. In the last year, building review services have also been needed. Clallam County has proposed changes in the existing interlocal to include building services and update the hourly rates now being charged for such services. The City staff supports these changes, which are timely to our current outside building review service needs due to the recent resignation of the City's Building Official. Attachments: County Planning Director's Memorandum Proposed Interlocal Agreement Amendments G:\CNCLPKT~PLANNING\040103.wpd G:LMASTFORWECOUNC1 L. WPT 15 Last Revised: 6/29/99 MEMORANDUM ........... Clallam County Department of,Community Developme ~l ~.AR 2 h 2'003 ~ {~ ~] ~ [~'1LVJ BI 1' TO: Board of County Commissioners ' CITY OF PORT ANGELES Dept. ~f Community Development FROM: Andy Meyer; AICP, Planning Director ~ .' DATE: March 12, 2003 RE: Update of Interlocal Agreement for Land Use and Building Permit Review; City of Port Angeles and Clallam County , Back.qr0und: In 1996, the City of Port Angeles and Ciallam County entered into an agreement to cover reciprocal land use permit review. The intention was to cover situations where there was a potential conflict of interest, or in cases where shared staff resources could be utilized during times of heavy workload. The agreement has worked well, but needs to be updated, and expanded ,to include building permit review. A draft with strike and deletes showing changes is'a{tached, along with a clean version. ReqUest: Please review the attached draft, which has been reviewed by Brad Collins, at the City of Port Angeles, as well as legal staff from both jurisdications. I will review the draft with you at the worksession of March 24, 2003, and schedule it for action at the Board of CoUnty Commissioners' meeting of April 1, 2003. After the Board of County Commissioners take action, Brad will take it to the City Council for their concurrance and signature. 98362-3015 223 East 4th Street, Suite 5, Port Angeles, WA , (360) 417-2000 Fax: (360)417-2443 6 J:ta'"sers~tande~s°~terk:x::elmem°'d°c INTERLOCAL AGREEMENT Re: -~n':~mnment=l =nd Lam:! Use and Building Pem~it Review This interiocal agreement is entered into this .. day .of '. . ~ between the City of Port Angeles, a non-charter, code citY of the State of Washington, arid .... ' Clallam County, a political subdivision of the State of Washington. The parties agree as follows: ' 1. Autttority. This agreement is er~tere~ into pursuant to Chapter 39.34 RCW (Interiocai Ce~eration). 2. Duration. This agreement shall be perpetual except that either party to this agreement may withdraw at any time at its sole dis(=retion. 3. Orgarlization. This agreement does not call for or provide for any additional organization other than the city and county involved. , 4. purpose an.d Scope. The purpose of this egreeme~ is to provide _~.5~ '-_-,~_ !and use and building permit review services in addition to the services provided by the planning and community development departments of each of the respective jurisdictions. Each Department Director may request the other Department Director to assist in and-land use and building permit reviews. The Department Director who receives the request may provide the requested services if, in the opinion of the receiving Department Director, the services to his or her employer will not be adversely affected. It is intended that the services would be requested in potential conflict of interest cases and in cases where one Department Director's expertise in a particular area may be of assistance to the other jurisdiction, or to both jurisdictions or in situations where extra assistance is needed by the requesting jurisdiction for a short padod of time. This agreement is not intended to cover consultations that may occur from time-to-time between the planning and community development departments on various issues unless such consultations evolve into more extensive services and the terms of this agreement are specifically invoked. 5. Financin.~. The Department Director agreeing to provide services to the requesting jurisdiction shall keep track of the hours and costs expended. The costs shall be reimbursed · -~- ~"-' '- as set by C.C.C 3.30 for 'Technical .a,~', or at an at the rate ~ $35~.00 ~. ....... . . allemative rote as agreed to between the city and County for a specific proiect. The hourly billing may be deferred at the discretion of the jurisdiction providing the review services for a period of six months, but not beyond December 1'~ of each year, in order that the houdy billings may be offset by any hourly billings from the other jurisdiction. 6. Method of Accomplishment of Se.rvices. The requesting Department Director shall authorize the requested Department Director to act for the requesting jurisdiction in writing. The requested Department Director or his/her designee shall then have the full authority to act as aglamm~ staff for the requesting jurisdfcfion. .~T~n,~e-_~_ An,/appeal of the a~on or decision made by lhe requesled Deparlment shall be ~ to and processed by the req,_~sfing iuri~iclion, under Ihe procedural and substnnlive codes of requesling iurisdic~ion. ~11 r · ~ ~ r=~ Hold Harmle~. The reque~ing jurisdiction shall hold harmless, and defend and indemnify the requested jurisdiction and its elecSed and appoi~-:,d olflc~s and enmlovees for ~he actions or omissions of the requested Commun~ Devel6pme~ ~ ---,,--,~..r.~, do~'"'~'p'"=''* '~=~.='~"*, pursuant to this agreement. 9. Written Authorization. Each authorization for ' ' and land use services under lhis agmcment shall be Set forth in writing and shall be subject to Ihe approval of the City Council and Board of County Commissioners, which approval either party may grant or withhold at its sole discretion. ' Dated: Dated: Ciallam County Board of Commissioners Mayor, City of Port Angeles Steve Tharinger, Chair Approved as to form: Mike Chapman', Vice-Cl~air ' son ........ "' 0her Crai~ Knu Mike D City Attorney for the City of Port Angeles Approved aS to form: Christopher Melly Deputy Prosecuting Attorney for Clallam County 18 pORTANGELES WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: APRIL 1, 2003 To: CITY COUNCIL ~/~j ~ FROM: MARC CONNELL'~)IRECTOR OF PARKS AND RECREATION SUBJECT: ClNGULAR WIRELESS LEASE AT SHANE PARK , Summary: Cingular Wireless is requesting a lease to install a wireless antenna facility within Shana Park. City Telecommunications 'policies encourage use of public property for the siting of these facilities. R,ecemmendation: That the City Council authorize the Mayor to sign the accompanying lease allowing Cingular Wireless LLC to' construct and operate a wireless communications antenna at Shana Park. Policy Review Chronology · March 2003, Real Estate Committee recommends approval of lease to City Council. · March 2003, Parks, Recreation and Beautification recommends approval lease to City Council. · February 2003, Cingular Wireless resubmits lease request. · August 2002, Cingular Wireless withdraws request to lease part of Shane Park. · July 2002, Planning Commission reviews and approves UUP for installation of Wireless Antenna at Shana Park. · May 2002, Parks, Recreation and Beautification Commission reviews and establishes conditions for use of Shana Park for a Cingular Wireless antenna installation. Back_~round / Analysis.: Attached for your review is a lease to permit Cingular Wireless to install and operate a wireless communications facility within Shana Park. This lease was scheduled to be reviewed for your possible approval In October 2002. Cingular Wireless withdrew their request in August of 2002 for undisclosed reasons. The lease is modeled after a similar agreement entered into between the City and VoiceStream in 2000. Also included is a copy of the site plan developed by Cingular Wireless for installation of a new steel monopole and associated communications facilities. The Parks, Recreation and Beautification Commission and Parks and Recreation staff reviewed the lease and the proposed construction documents in May 2002. At that meeting the Parks, Recreation and Beautification Commission recommended dropping the condition for Cingular Wireless to maintain the screening vegetation around the communications control enclosure. Those comments made by the Parks, Recreation and Beautification Commission in May 2002 are incorporated into the lease agreement conditions. In July 2002 the Planning Commission reviewed and approved a Unclassified Use Permit application submitted by Ci,ngular Wireless. There is no expiration of the permit upon approval so long as the conditions for use and construction are met. Subsequently, this lease has now been also reviewed and recommended for approval by the Parks, Recreation and Beautification Commission and the Real Estate Committee. The Senior Assistant City Attorney has prepared the agreement and as such constitutes his review and approval. 1 9 City Council Memorandum page 2 Cingular Wireless Lease Also enclosed is a copy of the previously approved lease with VoiceStream Wireless for your consideration. The impact upon Shane Park as a result of the construction will be the replacement of the existing timber light pole with a steel pole and the installation of a communications cabinet and its associated security enclosure. This was the same approach taken by the City and VoiceStream. All site work will require coordination on the part of Cingular Wireless' to not interfere with scheduled activities and ensure that the site is restored promptly. ' Should you have any questions or comments please feel free t'o call me at 417-4551 or the Department of Community Development at 417-4532. 2O RETURN ADDRESS: City of Port Angeles, P.O. Box 1150 . Port Angeles, WA 98362 ": ' ' DOCUMENT TITLE: Antenna Lease..Agreement "' '.'-:':. ' ': REFERENCE NUMBERS OF RELATED DOCUMENTS: "i. ' ,. ' :. ~i"i ' ;i '" , ~'.' ......'.. ...... . .... : :.: : LESSEE: (S): VOICESTREAM PV/SS PCS,L.P.,~ Delaware 'lim:Lted partnership ::~. :';. .:::: LEGAL DESCRIPTION: Lot-l~::.Bt~¢k 1~.4, ?Townsite of Port Angeles, Clallam County, Washington, : ASSESSOR ' S': PROPERTY .TA~X..~ARCEL:~'ACCO~T,'~.-~BER: ,. '.'. ', :i::'::~':. ::::: '.:.: .:.~.~!: :' ,.- ::" .: '.:i:.:'.: .!7 J:' :'::~;':i:: :~:. .: Antenna Lease Agreement THIS ANTENNA LEASE AGREEMENT, heCein referred to as "Lease"', is made and entered into this I ~'-~ day of , ~t~¥'~.-~ ,2000 .by and between the City of Port Angeles, Lessor, herein referre~d t~ as" City", and VoiceStream PCS BTA I Corporation, a Delaware corporation, as agent for Cook Inlet V~ster~~.ess PVJ..SS PCS, L.P., a Delaware limited partnership, herein referred to a~-se~'' ~''m' IT IS HEREBY MUTUALLY AGREED BETWEEN THE PARTIES AS FOLLOWS: · '~' 1. PROPERTY. Port Angele~ hereby grants a nonexClusive lease to Lessee for property located on the following described prope, rty situated in Clallam Cou,nty, State of Washington, to wit: Lot 11, Block 154, Townsite of Port Angeles, Clallam County, Washington. Situated in the County of Ctallam, State of Washington, which shall hereafter be called "the Property", pr6vided, however, that Lessee's use shall be limit~dl tO.-the'area' as .Shi3~n .on-', th'e:'aff~ched' Exhibit A; which ~ha:ll, he-re'after be: ~alled ~ ;,.--:~. ~_. ~..::~. ~: ? "-' ,'-' '- , ,,': .', '~;::i '; :..:. ;,. '-, , . :,... .. .... ~-. '._- . "; ".::, i '~, ';-.";.', '. .. ~" :. '2~:USE:.~"The use of the-Ar~:a shall,.beJim~te6to:construct!on,:mamtenar~ce,'an ibperation Of: a' personal Communicatio'n'Syst~m~ (PCS) fabiiib] as d~scribe~ in the attached Exhibit B, together with associated equipment used by Lessee. Said:items shall be consider.~d~"the Antenna FaCility:!;. Any_'.. Oth'er;;use :of. Safd area: s'h'~ll"b~indel"tl~is Lease Agreement. The City grants Lessee reasonable access to the Area twenty-four (24) hours a day, Seg~D'.;(Z);days.a week' and Cfor ;utilities necessary'to'operate'Lessee's facility;' .... , ..... .-..-' . , . . .. . . .-,,- , -.. ~ . . ..-- ;.. : !'~¢--.!;,- ,,' . ..;~ -. ;","' :;. ;:3~.~,,:?ERM.,:.The term of tl~is Lease Agreement. shall commence ~d,[)~,¢_- .L.--, 2000 and shall run for five (5) years terminating on ~j~ ,,¢1 ,2005¢ The City and Lessee ,.a'gree.;to-ente'r'intO:'tw~ five,~(5)'-year, re~w(~Fte:rms ,"o¢ tltiS-L'e~se~ 9;r,o'vided that Lessee' shall.:: notify' the:,.City',nof Ibss'than.:'~l.80-, dayS,.:or, more'than 210 days, prior to the expiration of each five year term'of its desire to renew the Lease. -.. -'.. !; "-,.--?:. _ - - _'~" - ' '-" - '-. , · ,-' - --,...:",'. ~'-'-: ; ' ' ~ - '.7 ~,& :; . -.' 4¢ REN~;¢'.,Lessee-'shal'l i~y' lent 'in:-advance'tb,th'e.'c'ity':a'n~aily'in ~t-ie.suhi;-0f, i~inb ThodSand-Dollar. S ($9,000'.00).: 'The rent_shall be:due'and payable annually on' the anniversarY'Of the commencement date, subjeCt tothe adjuStment, as set.fOrth in SectiOn 5. Paym~n~'§hall be made'payalS:te'to t.h'e ~City 0fPo'rf. Ang'eles' and:sent ,P:rop:erty':Manager.atthe City of'Po'~ A'nCeleS; :3.2:i' £.~ 5t,~ti~eet, :Port'AngeleS, WaChingtori, -98362. ....... -" ":'-'.-'- ' -' ' ' .......... ' ?' - -: _.." ;,'.-i ::.'.'G " :" _' i-', . ?:":!"'".,~' . ,.; ...... ';" '.._ ':.i 3" ';J '~-G;;: ,':'-'"--- ~ "¢;:~'*-: '.,". · - . :', 5;':'REN,T ADJUSTMENT;.' on eaoh anhual:.ahniVersarydate, a'new annu&l:¢ent:will be establishecf.! Faitur(~ ,ori"tH~:pait 0f;thrb~: Cft~":~b'e~t'a~blish ~a¢,h.bW'~nnu~.! 'rer~by the anniversa~ date shall not preclude the City from dOing'so within 60-days of the.ann verSary date arid f¢~i~1' dblle'cting sf~h b'a;81~ reht from Lbssee.' :At the ;City's, 6ption,_,the.new annual :r~nt Will :bb-establis'hed using one of the folloWing :twomethods of,adjustment:", Antenna E.~aSe 'A'~lreemeni " ' ':- -;: '-' .... ' ...... ' .... Page 1;of g::~ ........ ": ,- ' - "'.:-' ~ ,-:. ~.-;;.;..i,~;-~ !.' :" ,:...-' ~.~;, ¢ '. -- . ~ , r, · ;,?--~,~, . ..... a. The rent schedule will be adjusted annually on the anniversary date based on 'an annual 4% increase or the preceding calendar year's "Consumerr Price Index, All Urban Consumers, US City Average" (CPI), whicheger is higher. In the event the CPI ceases to be published, the City may substitute suCh other comparable cost of living index as then may be in publication by a comparable gover, nmental agency. OR b. At the beginning of each five year/renewal term, the Lessee's rent will be adjusted-to reflectmarket.rent., If-ther LeSsee .does,. not agree with the:City's adjusted ma. rket;.ren, t;.the Lessee may submit an,ap. Ptaisal done by an independent and;licensed appraiser at Lessee's expense. Such 'appraisal ·must be' submitted within 60 calendar days of notification Of the adjusted market rent to be considered· by the City. The Ci~'will'accept or reject the l LesSee's appraisal of the market ren~t~lSased on information'ava~lable to the. CitY. The~ CitY,s acceptance 'or'rejection ofthe Lessee's appraisal is final, and the Cityshall. notify the Lessee of its decision in writing. If Lessee fails to timely submit an appraisal, the adjusted market, i~ent"~S~ duea.s detertniried,bY'lhe :City. ~hd ~s~'prdvided, ih:'this 'Lea~. '_'~ :.,',,." 6? :LEASEHOLD E;XC1S'E"TAX~?Thi~, LeS§ce sh'ail.; pay' in-' advan~,e;::t~getlie'r With annual i-ent';, ~the'~equired Wa;shington, St~te'leaSeh01d' excise tax--aS~set fbrth;'in. GliaPter 82 ~29A R OW'as"now, or' hereafter a mended;: which' ta~'is~cU ri'eh tly~ ~ 2.84%. 7. FAILURE TO PAY. Any failure to p~y rent or any amount due in Section'4 or 5, or any other amount to be paid by Lessee under the terms of this agreement, shall be considered a breach of contract and. shall:.entit te~ th'e: CitY, re purSue, all':ren~edie~ legally -' :-?a. ;:~ the,event the:~LeSSe'e;'fails~ t<~.mbkeany ~paymi~nt'0f~ i-entor~any~othe-~pa~rnent dae E~Te~dder upon::the,:da~-.due;';the,,CitY:s'halt'be~'entitled :to; ~'ollect.from! ~he Eessee'i~ b: .Any,payment of reh't Or 0thbr!payments -received- after the date due un~er this Lease, shall: be~sb~jbct (o~tan- additional charge-'-of the h~g~nest,-~nterest-~mte,;~ pe~, men~h p:e,n~itted.by R~W?lg:.-5~.O20:'"Accept'~ne~"..of late;'re~nt payme'hts Or a~y ~i~"er, l~'yrnents ~'[he'C. itY~.fr0mthe.Lessee;~ffer any~breachby~,thb~l~es~ee"sh'~ll~d;St ~0i~stitute a waiver of any such breach or any other breach. ,:'-",~,:~ ~?;:,a~: Ih':th~:6'~ef~t','Lesseet~hall':~rdl~tteanyte~r~.or Conditioia 0fthiS Lease' and Lessor has givbh' notioe: i?'writing to LeS§ee"tb -ceas~ th'e vioiation-and-c°mplY With thi9 t~rmsof th'is"Li~;bsb'~fi~ :L:'~'~§~e~:l~as failed 'to' d~:~S6, Within thirty' (30).'da~S' of such. Written notice, LesSor` may terminate this Lease'-.,and reen r'the'PrOperty.' Page 2 'o¢ 9 · .-;;, - . '" ". ";: '5;: ' L~'~r"~a¢:t erminate t'MS"~e a~e ~'wi~htb'a{' ? '¢''~'cause:' upon" one':" .... year' s ......... wrl~en: not,~. c. Lessee may terminate this Lease without cause upon eighteen (18) months wri~en notice. d. Lessee may terminate this Lease upon one hundred ~en~ (120) days. wri~en notbe in the event that Lessee cannot receive and transmit 360 degrees from the Area as defied in Section 1 for reasons beyond Lessee's control. In this event, Less~ shall be entitled to a pro rata' refund of rent less any damages it may have caused the Prope~y. e,. Except as ot~e~ise provided herein, this Lease.may. be terminated,: without:any pehalty ~¢fb~e'~ li&bili~, immeSia(elY .upon- writtb, notice, if ~he.prope~ ~r the'Anterm& , F~ii:ities are'de~¢oyed'o'r ~amageS"s0 ;as i~' Lessees 'reasOn'ab'ie judgment to. sUbstantially a~d ad~erse.ly-.aee,c~ the effective use of the A~enna F¢cilities. In s~h event~ all rights a&d' 0b'ijga~i0~'S:~f' t~e 'pa~ies: Sh all '~aSe aS'; of the' date` ~f the'd amage, or ~S[ructio, ,,.,b uJ ~ess~ S~ll not ~?e~titJed t6 the.:reimbUrse~ht ~f f. ExcePt as pthe~ise provided herein, upon termination of this Lease, Les~e will return the Rr~pe~'tO. Le~r'i~g'ood¢ 'L~See:~'~t~be liable to Lessor for any deficiency in the rent and associated leasehold tax for the remainder of ~he five (5) year term or any renewal term. Lessor's failure to use remedies ~prev:ae~..~:h'eref~" :Shall '.~Ot 6o.n~titdter:a* :~ive'r:" by Le~¢or. termfna-tio'n~¢thi~ ~Eease;?;b~ss~ shall.temov~;~he An~ 5a-tFabiliti~8*:fr:om t~e::prope~ ~etm'in~abon'~' e~ce¢ that~~ at'the~ty option:;'.dwnership:of the pole ¢~in.thl~:;(~O )::da~s:'of · . . t 0Z; IN DEM N I~ ,"~,bes~e's~ ali defend, in:d~ni~.¢ :'a nd :~1~, ha~sS t~'. Ci~'. :its o~.e[S? agents¢., emPloYees; :ahd ~°'l~teers ~ from-, an~ a hal; .allF Cla'ims¢ c°s~; ,'laWSuits nctne,:b ut(!n et~"li mit~:~ to~ ,r~son. able'.~attor~ey~; fees~ ~-aam~;'~ a~i~s ~ or'; ~iabili~ h~'ts~e~er~WhiSh::~.ay>a~i~e frem; bessee~s: dse~of': said~:p~p'e'~y¢: o¢ fro'm~the":Coaauct.:.bf Les~e~S::~usine~S;,,.:o[,~from:, a~y;~act~,;¢woik; Or.(tbing':~dene, Lessee in oi abObbthe;p~e~Y:';';,Thet f~mgoir~;prom~e shall .~tade~bat4~e limited t0~ Claims Of'~adi6'; tele~is'i0n; 5~ ~i6roW'a~:e'' intedere'nce, antiteust' vi~l~ti°'hs"an8 anti' competitive :acts, ,,and lia~ti~ due :to. -failing ¢objects S~:as antennas:o~Ta~aChments'of eq uipment:'a~d:,li:~es, bnLthe'licensea- sole¢~eg~g~'nce:O.t:.,miscbnduct ofrtheOi~ts_ agents. , .officers;~employees?a~d.~votunteers; .... :to:. ~;1.1. ,::INSURAN GE ?~;fie ~Eessee:.sh all, p'rooare 'a~d-~aintain~r. the ;du'ratio~ Ag~~,, ~insa~n~::aga~nst ¢b~s;fo¢ i~ju~es le~rsons-or dama~,to.pro~ which m~-':a¢riS~/ft~m,'~or in:,;cbn'R'eCtio'nr-~w~h':'-t~e::Ees~'ee~s operat.~On, and,..u~*e~-~, le~ed : . .~::; ~,,,. :~ ~'~::~' :,,' :- :~ '~v,~.,, ...,.~'"",'"".. ,,'¢' . .'..: :'. 1. Commercial General Liability_ insurance shall be'written on I'nsurance Services office (ISO) occurrence form CB 00 '01 and Shall cover premises and contractual liability. The City shall be named as an additional insured on Lessee's Commercial General Liability insurance policy using ISO Additional Insured-Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. 2. Property 'insurance shall be written on an all risk basis. .... B; Minimum Amounts'of Insurance "" ' Le,§see Shall maintainthe following insurance limits: ..~ : · i'i~ commerCiai'General Liabilit~ ii~sUra'nce Sh~ll I:Je written with limits no less than $1,000,000 e~ch occurrence, $2,000,000 general ate.::;- ~ii ....... , . -:,.~:! . '::~-~' .._ 2. ,.~. insutadce, sh~lt· bewd~en ~bveri~':the,~ll '~al ~ o~e~b's. p. rdpe~y..and~r0vement9 w~h no ~oinsurance p~r~vi'si~ds. :-': -~ C. Other Ins. u~nc~-P~ovis~ons-* ........... The insurance policies are to contain, or be endorsed to contain, the following provisions fo[ ~ercial ~General L~bllity insurance; ~ "'-' - '" '- :'I?,:?. ~" ~The Ues'see's',:insuran~ .coverage shall be prima~ insurance as . respect the Ci~.- Any Insurance, self-insurance, or insurance pool :,~,,-~ ~:~,,... 'oo'~ge ,: m'~'.i~,tain~ ~y-~the c. GitY:' Shall be excess of the Lessee's insurance and Shall not contribute, with it except for claims and injuries 2 D. Accep~bili~ of Insurers~ ' ' ' Insurance is robe PlaCed with insurers with a current A.M. Best rating of not less ..... :'",~ ' c',:,:"- -~: "~ ...... .,, -. E, Verification of Coverage . .. ~, ~ =--~ ..,, : .._. :....,.,- :~ LesSee shall ~ni~h. the-c~y~wi~'~Oti'g:i~al: Ce~ifi~ate~'~nd ~: ~ Of [h~ :a'me~datO~ endOrsements? ih~u~O~d~,~hO[ n-ec~a~ily' limited-to.~the:-:~dditi~nal'~in~ured endorsement~ 'evidenci~'g,t? ~u¢:ance :requirements of~he'~Ees~?e':' ":' ~' "t : ;:,~,~..-::.. ~.;:.' .~ :j?.. ~:.:~: .~?:" '' .- :'t_' ' - ' - ~.' ~:~ ":: ?~ ~''~ 7," '.~ r- Antenna Lease Agreement - "~-' ' ', ::"~ ' ~;"': ~;': '~ :'"- ;: '" F. Waiver of Subrogation Lessee and Landlord hereby release and discharge each other from all claims losses and liabilities arising from or caused by any hazard covered by property insurance on or in connection with the premises or said building. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. 12. NOTICE. Any notice required to be giyen under this Lease shall be deemed given three (3) days subsequent to deposit of such notice(s), properly addressed, in the United States mail, postage prepaid, sent by registered or certified mail or a nationally recognized courier service, return ~receipt requested. .. "TO LEssoR: '~'City of Port Angeles- -' Attn: Property'Manage~'" 321 E. 5th Street P.O.' Box' 1150 ~ ' ~ ' : r'~ ~ ~ '' ~' Port;Angeles, WA 98362-0217 '. ...:~' :::TO LESSEE':;."-'V(~iceStrearn PCS BTA l~COrpofati0~' ' 't ......... ~'s,~"PV/SS PCS', E'P "' Bellevue, WA 98006 ..... ,, '.: ,:~'~ '~rS':~"~ ' ~' · 'L~ ,'~:. ',13'.."RES~RICTI;ONS:©N USE..." ~': ..-.~: -:''~ ~ .... ' ..... · ,.-. ' _' ... :?; .:".' . ~,..'.tt:"'- ' ?; '-~ : :...:. :. -a.;::...; :Lesseer. shal/~Confor'm to':and comply:, with all applicable laws and regulations of any public authority affecting the Property, theArea or the Antenna Facility and. shall~)asSu~e? an~' :costs,'.of~ such compliance, including 'any-' fines or penalties. .,'~. ': '::" '~'' ';' :')'~ "" i ~'~'.: ~".-~,'". ?',: ' b. This Lease does't~iot!~gra'nt,t°'-"'~essee any zoning or land use approvals for the uses mentioned'h~e'ii~:::L~ee shall obtain any and all land use and zoning -approvals .as ai'i~::.riecessaty f0rqts;t"°lS~rations, including but not limited to, permits for buildings, structures, towers, and antennas. ............... ' ....... . ' Property.: .c~ -: IL~s~s~ '~h'all nOt, all~r)debris ~0¢. refuse, tO: aocu.mulate on-the · ~- . :~, ,: ~:;-_ .: ,.~ ;~,~--~.-, ~.....-..,. .:; · 'd. !Lessee-shall 'n'o~, place; an¥:'ad~/e'rti:sihg d¢:othe~'slgns.~n' the :A~.e. nna,,Fa,,cih~ WithOut the' expre~s.:wfltti~ii-per~-"sSion~ °¢~the~City, 'Which perrn[Ssion snail no~ _be~ unreasonablY;~hhelU!, ~.,snditi?ed, ...:. 0t'.delayed~:f0i~:sig tis -¢eq aired.., by any regulatory agenC-'Y::!~':''',''v~':,' "~-~' -" ' e, -!'...The ~coJor of'~ny,polb.,s :or:,towers that;'.a'ce part 0f?tl~Ah[e6~n'~i; Facili6/ I~'ess~e Shaft.not makea y :~iiteration,~?additiorts, :~14. AILTERAT'IQN ~:ADDI'Tt~)NS; '~ o r m ~ rovbrn'ei~ts ir1- the-:atea :'excbl~t' f'di' '~(Si]~tin'e:' m~ai fitenan ce,:.W~thOUt-'flrSt-obta~n~ng' th writter~ con~en~ 5~'th~ C'it~): ~AIl'a[tbratk~n:s~?a6ditior~s, a~a in~pr0~/emen~ :~h~il bi~.af the:stile cost and expense"of. Lessee and Shall'become the property of the City, excluding antenna eq uipment,~:cabinetS,- :afld :reta[ed e~i~phic-~t;' 'and shaft'remain i:fi '~ndbe :S~:!r-ei~de'red With ..,Z,'_' ~'"-"~i')'~'.'~?--'''';-: ''';~ ~ L'?;L' ' "' ; :" ': '"" : .... ' ''~ .... -: ~-' ..... ','-"' ',""~-:"t)'~..',~,. "~ .-i".:;.!: : ': · ~: ' ':" .: "'"" Antenna Lease Agreement" - · . ! - ,,r . -~:.:; · - '' Page5 of 9 ' ' ' ' the Property without disturbance, molestation, or injury at the'termination of this Lease. The City will cooperate with Lessee's efforts to obtain utilities, electrical power, and telephone services necessary to operate Lessee's, Antenna Facility., If Lessee :. shall perform work in the Property with the consent of the City, Lessee agrees to comply with all laws, ordinances, rules, and regulations of the City and any other authorized authority. Lessee shall be liable to the City for any damage or loss caused by its agents, employees, or representatives to the Property and to any other property owned by the City. 15. ADDITIONAL RIGHTS TO THE PROPERTY. Lessee shall not allow a co- Iocator to use the Area without the City's consent, Which consent shall not be unreasonably withheld, conditioned '-'or delayed: LeSsee. agrees tb w<~.rk"in good faith' to-allow 'all prospective co-Iocators'to loCate:their facilitibs on Lessee's tower pursuant to a reasonable Sublease, Rrovided that.such CO-locatOr~s facilities shall'not inte,rl:ere with Lessee's fa cilities. In the e~/ent CitYdebi'des to with[iold such consent,;.the City. §hAll:proVide LesSee notice via a written eXplanation within ten"(t 0)~days~ of'sUch"~lecisi0n. Ifthe City 'dOe~:Consen{, a'.co, Iocator's equipment Placemeritin the'Area shall'be limitedto Lessee's tOWer or rnonopole · s'~uctui~e; (e×ctbding babl~an~l~ ,rel~a~ed:aPl~urteh'a'nc~bs)~'a~h'd-~ c~o~(~'~S gro.i~,cl ~spabe needs.shall' Only:'b~"met th'rbug~"~btali~ing a groand-lea~e~.with:-:~heCit~):; "' ~ ~"":'16::.OPERA~ON~OF,~EQUIPMENT~: 'Lessee.~shail,instatl; o~3~¢a'te,.?an;d 'hna'i~itain.tt~e AntennaFa~lity..m accor~lance W~th~all'apphcabre la,sand r~gUlat~ons Soasnot:tO ¢_,ause transrni~ing~o¢'teeeivingreq~prnent; ;l(~Cated on 'therPrOl~,'rty?With "righ~ts ~.~S'~ .prior in time to those of Lessee under this Lease. m aintenan'ce~ .o~-:for.~seCurity:'. l'.~th e;-..improvements :Lessee Shall'.~h'ave:~he~rigHt~to i'nstali ~'d~te.utiliti~;~a-t:~b~ssee.-'.s exP~ns~,'an'd" the'. present"utiliti~S' On:~.the ,'premises ~:(ir~cla'~ling?.bi~t'~ndt':':limited,?,to.,~ ~he emergency power,generators): ~ ,tessee;s hall p ro~-idi~,f0'~: ~e; i~lStallati0h~.~.,s~pa ratemeters ~f abY ~.sub~tancb?:,ch:e:~"eal:- o ~ w~'bte'; (~llect~ely~,.~ubs~ ce .......... "). oH'",the ...... P rope~y ' that' r.~s identified aS~'h~z'ard0Us, *:tdxic;.~ 0r 'd'a~geroas in' any apPlicable law or..:~regulation -regu~tion:~T~-'pa~ies ~tl defend¥~mdemni~,~and~hol~'the,each ~t-~r,~-the~¢ agents~and 'reason~ablea~omeys"fee~ahdprc~sts arising out of or in con~ection with the cleanup or restoration 0f the ~ProPedy .as~s°ciated with the "ihdemnitor.'~ .use':':of- such~"HaZaPd°us .19.. ~SSrGN.MEN~.-. ~essee shall not a~gn o, [rans~r t~s, Eerie or sublet ~1 or ~itH6~i'~b~'~t~'d~'~{.'tA'~City'~"s0ie discretion, ':' pro~ided; h'oW~Ver,'" t'hat-: E~Ss~e may ,~"-¥ ;';* ¢.h,'t.~'.-",~:..::;;';.'? " ' ' ' ' ' ' i.' .. ,. . .- ,;: ' ' ', . , ' · ' - ", '},,_' .' - ~': :- .. " , '- ,.','-.7 , ..'; ~: .. '- , ~'" . ' - ;~;¢,'. ;'' ' ': ....... :'' assign er sublet ~ith the Ci~'s P~ior wri~en consent to any pa~y C0n(~eiiing;'&°'~tf0iied.; by, or under common.control With Lessee or to any pa~ which acquires substantially all of the as~ts of Lessee. Prior to such assignment, Les~e shall give wriEen notice to the City of the names and address of such assignee. 20.. VENUE. In the event of suit to enfor~ the te~s and conditions of this Lease, venue shall be in the Superior Cou~ of Clallam County, Washington law: shall apply, and the prevailing pady shall be awarded costs and reasonable a~orneys' fees. 21. SUCCESSION. This Lea~ applies to and binds the heirs, suc~ssors, execUtors~'ad~iniStratom,, and assigns of. the PadieS t6-this Lease. ' ....... ~... -'- . ?-: ~ . '- , ........ . .. : . .22.'~:;NON;A~ACHME'NT. bes~e shall not cause or allow any lien to aEach tO.the Properly..- ............. , - - :~- -, -- - 23~ ENTRY. ,The-Ci~,-itS agents, officers, .employees,an~ ~lunteers, .maye~.ter the, Pr0pe~a.~y'time fo¢'.,the puFpese:of 6bh~d6ti~g'ins~tiO~¢:for '60~plia~e':'With this bease: o~te-C0ndue~',ot~brbuSinesS-as~od~ated ~th:the '.~eratb~ Of [h~.;A~ten-~a'F~cilities~. "':;-.' 24:.; C~MR~E. USE'BY'CI~' The City rese~es the right to use the Pro~y for purposes and in a manner that are compatible and do not intefiere with Lessee's -- ?:',. 25..'MIS6EE~NEGUS:.., ". ':~ ~'. - '.." :'.' · ... ' :. ,' .: ?' .... ' .? ' '-;,"'; '~':'- - a. The.:_~fSb~t~n'6aily p~vailing¢,pa~y,ih~any;litigatienariSi~g he,under shall.'~ - -.:,. ,.' ~.. ..... en~tle~ te:itst'reasOna'ble: a~ordey's', fees'-abd bbu;~.CcstS,'including appeals, if . . ,, '( ,~:~' ~* '¢"~ ,-~- '.,_i:t . ,~ ,~- -'0:.~;v?~'. -This. Lease constitutes the entire agreement and understanding of the padies, and supersedes all offe~, negotiations and other agreements.. There are no . - .: .... ~ep~ntatbds.:.~t',understandin~-~o¢;:any',k, ind:.,not.:set.'~o~.rherein: :;-;,Any c. If any term of this.Lease is fOund, to.-be'void °r invalid, sUch'invalidity ~hall not ;'~ .'a~Sb_t:t~-,f~a~mg:ter~. of th~.tea~, which, sh~lt continue'in f~;fOr~,.and ,',- -'.':-reflect;, ~he.'" pa.~ieS'~',shall .' 'ag.r~', ~:that:? if¢ ,'~y;,::proviSien¢ ~a~e'.'deemed ?not :., ~?h.;.,,-. enfOrceable/they Shall be deemed'modified to the.extent neCe.ssaw to make them enforceable. d. The persons who have executed this Lease, represent and warrant that they are dul~.~,au~enZed,'te execute th~s; lease: ~n; thor tnd~wdbal.', or' representatwe Ifil .: "-'. '-"".,..',' :. //// . .'.",_~ :;' "?,.:' r.;~': '-: , --, : r~..::~':..' Antenna Lease Agreement . ' ' - ', . . ... , . . Page':.i'of9 ',' "--'.'-: ':' ' * '- '' ' ' ' ' ' ' ' · "- ' ''-'. ' .... A:'voICESTREAM.SP:wpd,,,=.--(,.,,',:. . ; . . . .......... '"' ' '; ' .~ ,' :" ':'~'' ',v' "[ ' ,;' ." ';'*":.:'/ ": '~ *'. ' ' ' ..- ~ . e.' ~hi~, Eease maY be eXecut~d in'~° coi~nterpart cop,es, ea '~wi~i~h' deemed an original, but both of which together shall constitute a single in strument. DATED this ~day of ~~ , 2000. LESSOR LESSEE CI~ OF PORT ANGELES VoiceStream PCS.BTA I Corporation, as agent for Cook Inlet ~e~ STATE OF~N ~GTON ) Oq. thi~ day of ~: ~ ,2000, befor~'~;...personally WiJhin"a'nd ~k~.0jng"ih~t'r~ment, and acknowledg~d'tb~:~aid 'instrdm~nt :to b~. lBe.'f~e' abd ~ s~ted tha~/~he waS' a~tBSri~e~:~ to-~eCute ~-~i~'.'jd~t~u~e nt. volun.t.a~,..a~ STAT~ OF ~GTON GIVEN unto my hand and official seal this ~ ~, ay of , ,2000. O~ ~-_-_ ..~.. NOTARY PUBLIC inan~ foffih~t~e of Washington, -~':'i~ ~-.0~ residing at: ,~.~{~6'~., b~ , ~ ;. ~' NOT~y ~ ~ My commission~xpires: ' j~- -- : ~ g?4-;.:'X,m ¢'gi;~; Melinda S. Felton [Jilt' I '~', .: -~'. ' . -".':.".%:-' ...... -''":~ ._. :.-; "L ~ '_ . Antenna Lease Agreement :30 A:\VOICESTREAM.SP.wpd,M*mh 23. m (Z'S6PM) , . ",, L-_.-_,t----~ ............... P-~I~ - ~.. ~ ~: ~ ~ / o~-- ' ~ ~ ..... ~....::, : /~ ...... / :~.:'.:, · , ~ ~ ~ . I 9.~' TO TOP OF VI=CS ANTENNA ARRAY 75" TO TOP DF" EEl POLE . ...... ........ : ....... -:-, '-" ~: z~ .- . ~ :'-- '- :. ::... IIii ~ ~F-~.:. : _ .:_ ..: ..~...~...' :[~, ''~ ' ' ,.- ~., ...,:: - . .,, ~ ~ -.,":" ~ ~ 11 '"~ ~ I~n '< ~:'---;' .', ~.~1:1 · : ......... - zz ~ .... o ~ ~ >- ~ o o ,~, z " . ::-'.:" -,.~-=~ .... ~. ~ '~ ~ ~ :~ , ~ .:..:-_ ~-.: :~ :. ~-: I I ~ ',~ ~' :~ 4:: ..... '-J', "~, - ~' '" ].. ':~ __5. ,-- . - ~. · ..~ . . ~.. ~ ~ ~,' ~.~ ~ .:, 0 ::~ ...... t' ' ~ "~-: · "'"'~ '":~i>: .... ' ..... ' a~ ; l: q.,., . . .... ~m ~ ~ · · ~ L. ~ ' ' '. _ ...... ,-:~ .... :... - ~ ~ > '~ .~" . ' . '-i ~ *1 '~ ~ ~ ' '....-~ ....... ,.~ ..... .::~. :.~ . , . i ~ · =-~. ~-~.~, . ' : . Antenna Lease Agreement THIS ANTENNA LEAS~ AGREEMENT, herein referred to as "Lease", is made and entered into this __day of ,2003 by and between the City of Port Angeles, Lessor, herein referred to as "City", and Cingular Wireless. LLC., a Delaware limited liability company on behalf of Pacific Bell Wireless, Northwest LLC., a Delaware limited company d/b/a Cingular Wireless, herein referred to as "Lessee". IT IS HEREBY MUTUALLY AGREED BETWEEN THE PARTI~, S AS FOLLOWS: , 1. PROPERTY. City hereby grants a nonexclusive lease to Lessee for property located at 613 South G Street, Port Angeles, Washington, which shall be limited to the area as shown on "Attachment A and A-I", which shall hereafter'be called the "Parcel Plan". 2. USE. The use of the Area shall be limited to constrUction, maintenance,' and operation of an equipment cabinet and tower, together with associated equipment used by Lessee. Said use shall be in accordance with all conditions set forth in "Attachment B". Said items shall be considered "the Antenna Facility". Any other u~e of said Area shall cancel this Lease Agreement. The City grants Lessee reasonable access to the Area twenty-four (24) hours a day, seven (7) days a week and access for utilities necessary to operate Lessee's facility. 3. TERM. The term of this lease ("Term") shall be five (5) years commencing upon the start of construction. The City and the Lessee agree to enter into two five (5) year renewal terms of this Lease, provided that Lessee shall notify the City no less than 180 days, or more than 210 days prior to the expiration of each five year term of its desire to renew the Lease. 4. RENT. Lessee shall pay rent in advance to the City annually in the sum of Ten Thousand Three Hundred Nine Dollars and 75/100ths ($10,309.75). The rent shall be due and payable annually on the anniversary of the commencement date, subject to the adjustment as set forth in Section 5. Payment shall be made payable to the City of Port Angeles and sent or delivered to the Property Manager at the City of Port Angeles, P.O. Box 1150 or 321 E. 5th Street, Port Angeles, Washing/on 98362. 5. RENT ADJUSTMENT. On each annual anniversary date, a new annual rent will be established. Failure on the part 0fthe City to establish a new annual rent by the anniversary date shall not preclude the City from doing so within 60 days of the anniversary date and from collecting back rent from Lessee. At the City's option, the new annual rent will be established using one of the following two methods of adjustment: a. Rent shall be adjusted annually as of the anniversary of the Commencement Date by the greater of: (a) 4%, or (b) the percentage change which occurred in the Consumer Price Index (All Items, Base 1982-84 -- 100) as published by the United States Department of March 26, 2003 (1:38pm) G:kLEGALhREAL ESTA T£\CingularWireless2OO3. wpd Page 1 of 8 Labor, Bureau of Labor Statistics for All Consumers for the Seattle-Tacoma-Bremerton area (hereinafter "CPI"). The remal adjustment shall be calculated by multiplying the Rent then in effect by a fraction, the denominator of which is the CPI in effect as of the calendar month fourteen full months prior to the mmiversary date, and the numerator of which is the CPI in effect two full months prior to the anniversary date. 6. FAILURE TO PAY. Any failure to pay rent or any amount due in Section 4 or 5, or any other amount to be paid by Lessee under the terms of this agreement, shall be considered a breach of contract and shall entitle the City to pursue all remedies legally available, including the fight to terminate the lease. 7. LATE CHARGE. a. In the event the Lessee fails to make any payment of rent or any other payment due hereunder upon the date due, the City shall be entitled to collect from the Lessee a late charge equal to six percent (6%) of the delinquent payment, if payment is not received within ten (10) days of due date. b. Any payment of rent or other payments received more than ten (10) days after the date due under the Lease shall be subject to an additional charge of the highest interest rate per month permitted by RCW 19.52.020. Acceptance of the late rent payments or any other payments by the City from the Lessee after any breach by the Lessee shall not constitute a waiver of any such breach or any other b~:each.. 8. TERMINATION. a. In the event Lessee shall violate any term or condition of this Lease and Lessor has given notice in writing to Lessee to cease the violation and complY with the terms of this Lease and Lessee has failed to do so within thirty (30) days of such written notice, Lessor may terminate this Lease and reenter the Property. b. Lessor may terminate this Lease without cause upon one year's written notice. c. Lessee may terminate this Lease without cause upon one hundred eighty (180) days written notice. d. Lessee may terminate this Lease upon one hundred twenty (120) days written notice in the event that Lessee cannot receive and transmit 360 degrees from the Area as defined in Section 1 for reasons beyond Lessee's control. In this eyent, Lessee shall be entitled to a pro rata refund for rent less any damages it may have caused the Property. e. Except as otherwise provided herein, this Lease may be terminated, without any penalty or further liability immediately upon written notice, if the Property or the Antenna Facilities are destroyed or damaged so as in Lessee's reasonable judgment to substantially and adversely affect the effective use of the Antenna Facilities. In such event, all rights and obligations of the parties shall cease as of the date of the damage or destruction, and Lessee shall be entitled to the reimbursement of any rent prepaid by Lessee. If Lessee elects to March 26, 2003 (1:38pm) G :~LEGALhR.EAL ESTATE\CingularWireless2003.wpd Page 2 of 8 continue this Lease, then all rent shall abate until the Property and/or Antenna Facilities are restored to the condition existing immediately prior to such damage or destruction. f. Except as otherwise provided herein, upon termination of this Lease, Lessee will return the Property to Lessor in good, useable, condition, normal wear and tear excepted. Lessor's failure to use remedies provided herein shall not constitute a waiver by Lessor. In the event of termination of this Lease, Lessee shall remove the Antenna Facilities from the Property within thirty (30) days of termination. g. If Lessor shall violate any term or 9ondition of this Lease and Lessee has given notice in writing to Lessor to cease the violatign and comply with the terms of this Lease and Lessor has failed to do so within thirty (30) days of such .written notice, Lessee may terminate this Lease by giving Lessor written notice of termination. This remedy shall be in addition to any other rights o/' remedies available to Lessee at law or in equity. 9. INDEMNITY. Lessee shall defend, indemnify, and hold harmless the Cityj its officers, agents, employees, and volunteers fi.om any and all claims, costs, lawsuits (including but not 1.imited to reasonable attorneys fees), damages, actions, or liability whatsoever which may arise from Lessee's use of said property, or from the conduct of Lessee's business, or from any activity, work or thing done, permitted, or suffered by Lessee in or about tl~e Property. The foregoing promise shall include, but not be limited to, claims of radio, television, or microwave intei'ference, antitrust violations and anticompetitive acts, and liability due to falling objects such as antennas or attachments of equipment and lines on the licensed premises. Lessee shall not be responsible for the sole negligence or misconduct of the City's agents, officers, employees, and volunteers. 10. INSURANCE. The Lessee shall procure and maintain for.the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the Lessee's operation and use of the leased Premises. A. Minimum Scope of Insurance Lessee shall obtain insurance of the types described below: 1. Commercial General Liability insurance shall be written on Insurance Services (ISO) occurrence form CB 00 01 and shall cover premises and contractual liability. The City shall be named as an additional insured on Lessee's CommerCial General Liability insurance policy using ISO Additional Insured-Manager or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. 2. Property insurance shall be written on an all risk basis. B. Minimum Amounts of Insurance Lessee shall maintain the following insurance limits: 1. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. March 26, 2003 (1:38Pm) G:LLEGALXJLEAL ESTATE\CingularWireless2003.wpd Page 3 of 8 2. Property insurance shall be written covering the full value of Lessee's property and improvements with no coinsurance provisions. C. Other Insurance Provisions. The insurance policies are.to contain, or be endorsed to contain, the following provisions for Commercial General Liability insuran .ce: 1. The Lessee's insurance coverage shall be primary insurance as respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess to' the Lessee's insurance and shall not contribute with it except for claims and injuries due to the sole negligence or misconduct of the City. 2. ' The Lessee's insurance shall be endorsed to state that coverage shall not be canceled, except after thirty (30) days prior' written notice by certified mail, return ' receipt requested, has been given to the City. D. Acceptability of Insurers. Insurance is to be placed wiih insurers with a current A.M. Best rating of not tess than A:VII. E. Verification of Coverage Lessee shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not .necessarily limited to the additional insured endorsement, evidencing th6 insurance requirements of the Lessee. F. Waiver of Subrogation Lessee and City hereby release and discharge each other fi.om all claims, losses and liabilities arising from or caused by any hazard covered by property insurance on or in connection with the premises or said building. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. 11. NOTICE. Any notice required to be given under th/s Lease shall be deemed given three (3) days subsequent to deposit of such notice(s), properly addressed, in the United States mail, postage prepaid, sent by registered or certified mail or a nationally recognized courier service, retum receipt requested. TO LESSOR: City of Port Angeles At-tn: Property Manager 321 E. 5th Street P.O. Box 1150 Port Angeles, Washington 98362-0217 TO LESSEE: Cingular Wireless Administration 6100 Atlantic Boulevard, 1 st Floor Mail Code: GAN02 Norcross, Georgia 30071 March 26, 2003 (1:38pm) G:kLEGALkREAL ESTATE\CingularWireless2003.wpd Page 4 of 8 With a copy to: Counsel - West Region Cingular Wireless 2521 Micheles Drive 2nd Floor Tustin, California 92780 Cingular Wireless ' Attn: Property Manager . 2445 - 140th Avenue NE, Suite 202 Bellevue, WA 98005 12. RESTRICTIONS ON USE. a. Lessee shall conform to and comply with all applicable laws and regulations of any public authority affecting the Property, the Area or the Antenna Facility and shall assume any costs of such compliance, including any fines or penalties. b. This Lease does not grant to Lessee any zoning or land use approvals for the uses mentioned herein. Lessee shall obtain any and all land use and zoning approvals as are necessary for its operations, including but not limited to, permits for buildings, structures, towers and antennas. c. Lessee shall not allow debris or refuse to accumulate on the Property. d. Lessee shall not place any advertising or other signs on the Antenna Facility without the express written permission of the City, which permission shall not be unreasonably withheld, conditioned, or delayed for signs required by any regulatory agency. e. The color of any poles or towers that are part of the Antenna Facility shall be subject to approval by the City. 13. ALTERATIONS & ADDITIONS. Lessee shall not make any alterations, additions, or improvements in the area except for routine maintenance, without first obtaining the written consent of the City. All alterations, additions, and improvements shall be at the sole cost and expense of the Lessee and shall become the property of the City, excluding antenna equipment, cabinets, and related equipment, and shall remain in and be surrendered with the Property without disturbance, molestation, or injury at the termination of this Lease. The City will cooperate with Lessee's efforts to obtain utilities, electrical power, and telephone services necessary to operate Lessee's Antenna Facility. If Lessee shall perform work on the Property with the consent of the City, Lessee agrees to comply with all laws, ordinances, rules and regulations of the City and any other authorized authority. Lessee shall be liable to the City for any damage or loss caused by its agents, employees, or representatives to the Property and to any other property owned by the City. 14. ADDITIONAL RIGHTS TO THE PROPERTY. The City retains the sole right and responsibility for co-location of other parties' facilities on the Property. 15. OPERATION OF EQUIPMENT. Lessee shall install, operate, and maintain the Antenna Facility in accordance with all applicable laws and regulations so as not to cause interference with any March 26, 2003 (1:38pm) G:XLEGALXREAL ESTATE\CingularWireless2003.wpd Page 5 of 8 other radio, communication device, computer, or television transmitting or receiving equipment, located on the Property with rights of use prior in time to those of Lessee under this Lease. 16. UT~ITIES AND IMPROVEMENTS. The City has no responsibility for maintenance or for security for the improvements placed upon the Area by Lessee. Lessee shall have the right to install private utilities, at Lessee's expense, and to improve the present utilities on the premises (including, but not limited to, the installation of emergency power generators). Lessee shall provide for the installation of separate meters for utilities usiSd on the Area. 17. HAZARDOUS SUBSTANCES. The City represents that is has no knowledge of any substance, chemical or waste (collectively, "substance") on the Property that is identified as hazardous, toxic or dangerous in any applicable law or regulation (collectively referred to as "Hazardous Substances"). Neither Lessee nor the City shall introduce any such substance on the Property in violation of any applicable law or regulation. The parties will defend, indemnify, and hold the each other, their agents and employees harmless from and against any and all claims, costs, and liabilities, including reasonable attomey's fees and costs ah'sing out of or in connection with the cleanup or restoration of the Property associated with the indenmitor's use of such Hazardous Substances. The obligation of this section shall survive the expiration or other termination of the Lease. 18. ASSIGNMElqT. Lessee may assign this Lease at any time to any of Less~e's partners or affiliates. Prior to such assignment, Lessee shall give written notice to the City of the names and addresses of such assignee..Any other assignment requires the City's prior written approval, which ' approval shall not be unreasonably withheld. 19. VENUE.' tn the event of litigation to enforce the terms and conditions of this Lease, venue shall be in the Superior Court of Clallam County, Washington law shall apply, the prevailing party shall be awarded costs and reasonable attorney's fees. 20. SUCCESSION. This Lease applies to and binds the heirs, successors, executors, administrators, and assigns of the parties to this Lease. 21. NON-ATTACHMENT. Lessee shall not cause or allow any lien to attach to the Property. 22. ENTRY. The City, its agents, officers, employees, and volunteers, may enter the Property at any time for the purpose of conducting inspection ,for compliance with the Lease or ¢o conduct other business associated with the operation of Antenna Facilities. 23. COMPATIBLE USE BY CITY. The City reserves the right to use the Property for purposes and in a manner that are compatible and do not interfere with Lessee's operation. 24. MISCELLANEOUS. 1. The substantially prevailing party in any litigation arising hereunder shall be entitled to its reasonable attorney's fees and court costs, including appeals, if any. ' 2. Attachment A and A-1, the Parcel Plan, and Attachment B, Construction March 26, 2003 (1:38pm) G:kLEGALXREAL ESTATEXCingu]arWireless2003.wpd Page 6 of 8 Conditions, are incorporated herein and made part of this agreement. 3. This lease and the incorpor0ted attachments constitute the entire agreement and understanding of the parties, and supersedes all offers, negotiations and other agreements. There are no representations or understandings of any kind not set forth herein. Any amendments to this Lease must be in writing and executed by both parties. 4. If any term of this Lease is found to be void or invalid, such invalidity shall not affect the remaining terms of this lease, which shall continue in full force and effect. The parties shall agree that if any provisions are deemed not enforceable, they shall be deemed modified to the extent necessary to make them enforceable. 5. The persons, who have executed this Lease, represent and warrant that they are duly authorized to execute this lease in their individual or representative capacity as , indicated. 6. This Lease may be executed in two counterpart copies, each of which shall be deemed an original, but both of which together shall constitute a single instrument. DATED as of the date set forth on the first page. LESSOR , LESSEE CITY OF PORT ANGELES CINGULAR WIRELESS, LLC a Delaware limited liability co., on behalf of Pacific Bell-Wireless Northwest LLC, a DelaWare limited liability company, d/b/a/CINGULAR WIRELESS BY: BY: Glenn Wiggins E. Don MacLeod Its: Mayor Its: Seattle Network Director LESSOR - REPRESENTATIVE CAPACITY: STATE OF WASHINGTON ) )ss. COUNTY OF CLALLAM ) I certify that I know or have satisfactory evidence that Mayor Glenn Wiggins is the person who appeared before me, and said person acknowledged that said person signed this instrument, on oath stated that said person was authorized to execute the instrument and March 26, 2003 (1:38pm) G:kLEGALLREAL ESTATE\CingularWireless2003.wpd Page 7 of 8 acknowledged it as the Mayor of the City of Port Angeles, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: (Signature of Notary) (Legibly Print Or Stamp Name of Notary) Notary Public in and for the State of WA M,y appointment expires: CINGULAR'S ACKNOWLEDGMENT: STATE OF WASHINGTON ) , ),ss. ,, COUNTY OF KING ) . I certify that I know or have satisfactory evidence that E. Don MacLeod is the person who appeared before me, and said person acknowledged that said person signed this instrument, on oath stated that 'said person was authorized to execute the instrument and acknowledged it as the Director of Cingular Wireless, to be the free and.voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: (Sigmature of Notary) (Legibly Print or Stamp Name of Notary) Notary Public in and for the 'State of Washington My appointment expires: March 26, 2003 (1:38pm) G:XLEGALkREAL ESTATE\CingularWireless2003.wpd Page 8 of 8 ATTACHMENT A DESCRIPTION OF PRE~IlSES The Premises consist of those areas described/show~ below and where Lossee's communications antennae, equipment, cables and utilities occupy Lessor's Property. Thc Premises and the associated, utility connections and access, including easements, ingress, tgress, dimensions, and locations as described/shown below, are approximate only and may be adjusted or changed by Lessee at the time of construction to reasonably accommodate sound enginee,ring criteria and the physical features of Lessor's PropertT. TO SHEET a-2.1 FOR ENlaRGED SflE PLAN ~' I I PARCEL A: LOTS 1 T~ROUGH 20, BLOCK 153, TOWNSITE OF PORT ANGELES, AS PER , PI~%T TH~q~OF R~CORDED IN VOLUME 1 OF PLATS, PAGE 27, RECORDS OF CI~%LLAM COUNTY, WASHINGTON. Att~ichment B Cingular Wireless Lease-Shane Park 1. The dates and times for construction hctivities will be subject to the approval of the Department of Parks and Recreation. Construct/on shall not interfere with activities scheduled by the Department of Parks and Recreation. Following construction the lessee shall return the site to its original condition unless otherwise specified within the lease. . 2. Overhead wiring for field lighting on the North side of the park be placed underground in conduit and reconnected at the lessees expense or pay the City ' Department of Public works Light Operations Division to perform the work. 3. Plants used for screening the equipment enclosure shall be Rhododendron or' Viburnum Tinus. 4. Prior to construction the lessee shall locate all Underground utilities, and irrigation. 5. The lessee ~vill spot and measure current lighting conditions on the ground prior to removal of existing field lights. Lighting reinstalled on the new pole shall be adjusted to meet the lighting conditions found prior to the removal from the former light pole. If current light fixtures are found to interfere with operation of the cell tower, the lessee will replace the light fixtures and lamps with light fixtures and lamps acceptable to the City and at no cost to the City. 6. The equipment enclosure shall be moved southwest into the tree line at a location identified by the City. G:kLEGALkREAL ESTATE\cingutar.attachmentB.wpd CITY COUNCIL MEETING port Angeles, Washington March 18,. 2003 CALL TO ORDER'- Mayor Wiggins called the regular meeting of the Port Angeles City CoUncil to order REGULAR MEETING: at 6:00 p.m. ~ ROLL CALL: Members Present: Mayor Wiggins,. Councilmembers BraUn, Campbell, Erickson, Headrick, Rogers, and Williams.. Members ,4bsent: None. : Staff Present: Manager Quiun, Attorney Knutson, B. Collins, M. Connelly, G. Cutler, C. Hagar, McKeen,. T. Riep~, and G. Roggenbuek. ' ' Public Present: D. Arpin, P. Lamoureux, and T. Price'. PLEDGE OF The Pledge of Allegiance to the Flag was led by CoUnc. ilmember Roger,s. ALLEGIANCE: ~ PUBLIC CEREMONIES, Proclamation Recognizing Julio Garcia, State Champion High SchOol Wrestler: PRESENTATIONS A_ND Mayor Wiggins read a proclamation reeognizifig Julio GarCia as an outs .t4nding athlete PROCLAMATIONS: and scholar. Mr. Garcia thanked both the City Council fofits recognition of his efforts and the cornmuaity for helping with fund-raising which enabled him to attend camp and Proclamation Recognizing various tournaments. '~ Julio Garcia, State Champion High School 'Wrestler 2003 Human Services 2003 Human Services Funding Recommendations: Patty Hannah, Executive Director Funding of United Way, also recognized the efforts of Mr. Garcia and stated that he is a perfect example of the good that can be achieved through Human Services funding. She also thanked the City Council for showing its leadership through the fluoride vote. Ms. Hannah stated that the Dental Health Care Program is again overloaded with a three- month waiting list, and the fluoride vote should help to alleviate this prbblem. Ms. Hannah informed the Council that ten agencies were supported in 2002 and ten agencies will be funded in 2003, but not necessarily the same agencies. She stated that funding is again being recommended for the Boys & Girls Club, but she suggested that money not be released until the 2002 year-end report has been received from them. Ms. Hannah stated that 56,000 individuals were helped in 2002, but many were turned away from services and this number increases yearly. This is mostly due to the agencies having to contract the provided services, so the City's funding is even more important than ever. She assured the Council that 85% of those served were indeed City residents. Mayor Wiggins stated that, while attending the National League of Cities Conference in Washington, D.C., he attended a presentation regarding a program dedicated to children up to age five. He asked Ms. Hannah how much of the Human Services fund- CITY COUNCIL MEETING March 18, 2003 2003 Human Services lng is utilized for children in this age group and asked if some of the money should be Funding (Cont'd) redirected to that area. Ms. Hannah stated that while she does not have exact numbers, the Boys & Girls Club is all children, the First Step Family Support Center is all children with some help for the parents, and Healthy Families serves families, many of which consist of young mothers ~yith very young children. So while many children are served, they are not necessarily,in the zero to five range. Ms. Hannah then reviewed the changes made from last year's funding. She stated that representatives from the City of Sequim, City of Port Angeles, and Clallam County sat down together to ensure that some programs were not double funded, while others were left with nothing. She stated it was very nice collaboration and cooperation in working this way. Ms. Hannah reminded the Council thatthere was $20,000 less available in funding this year, but requesls for funding were doubled from the past. A brief discussion ensued regarding funding of Family Planning, with the Mayor pointing out that the City ha, d provided the seed money for the male mentor program in the schools. Those agencies receiving funding for 2003 include: Mt. Angeles Boys & Girls Club, Family Planning, First Step Family Support Center, Healthy Farnilie§, Lutheran Social Services to be used for supervised family visits, Olympic Community Action to be used for Health Care Access Program, Peninsula Community Mental Health for respite care for families with children, Peninsula Dispute Resolution Center, Serenity House for childcare at the Family Village, and the YMCA for combined youth programming. Mayor Wiggins thanked Ms. ftannah for her time and efforts on the City's behalf. Presentation by John Mayor Wiggins introduced John Gpldman, Washington State University - Spokane, Goldman re: WRICOPS 668 River Point Boulevard, Spokane, Washington. Mr. Goldman thanked Council for Onsite Assessment in Port the opportunity to Speak, stating he was present atthe invitation of Police Chief Tom Angeles Riepe. Mr. Goldman informed the Council that the Community Policing Institutes were part of the United States Department of Justice, Of flee of CommunityOriented Policing Service, or the COPS office. ~ae primary mission of this service is to aid communities in the development of community policing initiatives to help solve some of the problems contributing to crime in their communities. Mr. Goldman gave a brief history of the organization, which covers a five-state area, and informed the Council of other communities helped by this organization. He then explained the process involved in completing the Assessment, how long it would take to complete, and what type of report is generated upon completion. Mr. Goldman indicated this is really an interview process that provides information regarding the expectations of the community for its police department. Following the interviews, an exit report will be provided to Chief Riepe, and a draft of the final report will be presented about two months later. This process has the ability to assist agencies in transitioning toward their goals of communitypolicing, or to give a base line if an agency intends to initiate a new strategy in terms of community policing and public safety. Mr. Goldman then offered to respond to questions. Mayor Wiggins felt this was a timely issue, as the City may not have as many officers as it should and the dollars must be stretched further and perhaps this assessment can help the City to achieve its goals. Chief Riepe expressed his appreciation to Mr. Goldman for appearing tonight and felt this assessment would be a tremendous asset to the community. Councilmember Rogers asked staffto notify those to be interviewed in order to ensure they are available during the time Mr. Goldman and the Assessment Team are present. ChiefRiepe asked the Council for any suggestions about whom they felt should be interviewed. Manager Quinn said it was his impression that the purpose of this study was to move 36 CITY COUNCIL MEETING March 18, 2003 Presentation by John the City in the direction of being more efficient and more effeCtive, to look at all Goldman re: WRICOPS resources used in police servicing. He further understood that its purpose was not to Onsite Assessment in Port justify additional police services, personnel, or dollars and asked Mr. Goldman if this Angeles (Cont'd) was correct. Mr. Goldman replied affirmatively and stated this study was to examine relationships and how they are used to build partnerships to address problems collaboratively. Mr. Goldman ~oficluded by thanking the Council for its time and attention to the issue, and inviting the Council to call should other questions arise. WORK SESSION: Emergency Preparations Plan Uptlate: Mayor Wiggins stated that this item was placed on the agenda because it is apparent that things are coming to a quick resolve Emergency Preparations in the National Security business. Therefore, he asked for an update as to how well the Plan Update City is prepared, given the current environment. Fire Chief McKeen narrated a PowerPoint Presentation that he and Chief Riepe had prepared, stating that the focus of tonight's presentation is Planning, both preparation and response planning, as well as Recovery, Prevention, and Public Education. Chief McKeen then reviewed planning preparation, to include co~apletion of a risk assessment of the critical infrastructures, inventorying existing equipment, and identifying "gaps" in order to submit grants. He explained the planning response and informed the Council of the emergency alert systems. In the event of an emergency, radio stations 1450 and 1610 will be used to broadcast information. Also, Northland Cable has a remote system that can be activated from anywhere in the City and is separate froth the radio stati}ms. Therefore, should the radio stations go down, Northland Cable would still be able to broadcast. ChiefMcKeen stated staff is still working on mutual aid agreements and that two large- scale disaster drills, are planned for the near futuke. He stressed that a very important aspect of emergency preparedness is utilization of community resources such as volunteers. ChiefMcKeen then enumerated the local, state and federal responsibilities and explained the planning necessary for the recovery process. Chief McKeen stressed the importance of prevention and deterrence which included vulnerability and risk assessment of critical city infrastructures and information sharing between law enforcement agencies. He sta'ted that pre-incident education such as emergency preparedness lectures, has been requested by and provided to several different groups. Also, the newspaper will mn articles approximately every two weeks on emergency preparedness, and the interact is also a wealth of information. In conclusion, Chief McKeen quoted Francis Bacon who stated "Knowledge is power. The more one knows, the more one will be able to control events." Chiefs Riepe and McKeen then responded to questions posed by the Council. Mayor Wiggins asked if there were good communications established between city and county agencies. He noted that during the Challenger disaster, the hand-held radios were useless, and most of the communications were conducted via ham radio. Chief Riepe agreed that communication was a big issue and staff is working on it. Grants have been applied for in order to obtain new technology, but currently the Police Department and Sheriff's Department are able to communicate by radio. Councilman Williams said a similar discussion was held during the Clallam Transit Board meeting. He encouraged City staff to network with Transit in order to be able to communicate needs, such as for buses to help evacuate. ChiefMcKeen stated staffrecognizes there are some deficiencies in being able to talk to one another. It is a high priority in grant funding, but it will take a tremendous amount of money to solve the problem. This is currently being addressed through a unified command. When dealing with a large incident, it is ensured that all agencies are there at one command so the information can go out in the most efficient manner. 37 CITY COUNCIL MEETING March 18, 2003 WORK SESSION: Further discussion ensued, and Councilmember Rogers noted the importance of being (Cont'd) able to notify more citizens via the news media. She recommended using the television satellite system, stating that Peninsula News Network has a contract with KIRO TV and Emergency Preparations Port Angeles Tele~,ision has a contract with KING TV. This would enable satellite Plan Update (Cont'd) ' users to be alerted through the Seattle television stations. Also, she asked if web sites would be used. ChiefRiepe informed the Council that there is an immediate fax alert to all the local news media, which includes Peninsula News Network. Councilmember Rogers also mentioned the use of Canadian stations, if and when necessary. CouncilmanWilliams asked about a City-wide alert system, as there were air raid sirens in the past. Chief McKeen said the City-wide alert system was through the radio, relying on the fact that the radio signals would be operating. As a back-up, personnel would be stnt out in squad cars using bull horn and public address systems. The Council thanked Chiefs Riepe and McKeen for their time and attention to this matter, and asked that information regarding Port Angeles as a haven be brought to a future meeting. , , LATE ITEMS TO BE Mayor Wiggins asked that Valley Creek be added to the agenda as Item 2 under Other PLACED ON THIS OR Considerations. FUTURE AGENDAS: Mayor Wiggins asked that the second Council meeting in April be changed to Monday, April 14, as he will be unavailable on April 15. It was agreed to change the meeting date. ' Daniel Arpin, 112 West First Street, Apt. 313, Port Angeles, suggested a computer web site that he felt would be instrumental in achieving peace in the community. The address is http://peace.adidam.org. He said he would continue to attend Council meetings and looked forward to shaking hands with each Councilmember. FINANCE: 1. Northwest Public Power Association/Electrical Safety Consultants International (ESCI) Contract for 2003 Northwest Public Power Association/Electrical Public Works & Utilities Director Cutler reviewed the information pertinent to the Safety Consultants issue. After brief discussion, Councilmember Erickson moved to approve and .International Contract for authorize the Mayor to sign the contract with Northwest Public Power 2003 Association/Electrical Safety Consultants International in the amount of $19,113.12. Councilman Campbell seconded the motion, which carried unanimously. Peabody Heights Reservoir 2. Pe. abody Heights Reservoir Cover Contract: Cover Contract Director Cutler reviewed the information regarding the issue, and Councilman Braun expressed concern over the physical condition of the reservoir. Director Cutler assured the Council that the reservoir had been carefully inspected. There were some minor repairs needed to the bottom of the liner which will be taken care of when the reservoir is drained, but other than that, it was in excellent condition. Councilman Williams inquired into the security of a floating cover versus a rigid cover. Director Cutler stated that, as there is fencing and barbed wire, the floating cover was a reasonable approach for the reservoir. Also, there are alarms on the reservoir in the event of failure. After further limited discussion, Councilman Campbell moved to award the contract for Peabody Heights Floating Cover, Project No. 00-26, to C.W. Neal Corp. of Santee, California, in the bid amount of $319,034.19 and to authorize the Mayor to sign the contract. Councilman Braun seconded the motion, which carried unanimously. CONSENT AGENDA: Councilmember Eriekson moved to accept the Consent Agenda, to include: 1.) City Council Meeting Minutes of March 4, 2003; 2.) Expenditure Approval List - March 10, 2003 - $436,370.93; 3.) Electronic Payments -March 10, 2003 - CITY COUNCIL MEETING March 18, 2003 CONSENT AGENDA: $1,868,011.50; 4.) Appointment of Kathy Steinkamp to the Law Enforcement (Cont'd) Advisory Board for the period March 1, 2003 - February 28, 2007; and 5.) Approval of April 27, 2003, as Benefit Dump Day from 9:00 a.m. to 3:00 p.m. Councilman Headriek seconded the motion. Mayor Wiggins asked for a correction to the minutes referring to page 37 of the packet, paragraph three, first sentence. He felt it was more "accurate to read "Mayor Wiggins asked if the Council wished to reconsider their previous decision on fluoridation based on public comments at this meeting." Mayor Wiggins also asked Chief McKeen for clarification of a sentence dealing withMedic I charges, which he provi~led. Councilman Williams stated he would abstain from .., voting on the minutes, as he was absent from that meeting. A vote was taken on the motion, which carried 6 - 0. Break Mayor wiggins recessed the meeting for a break at 7:20 p.m. The meeting reconvened at 7:40 p.m. CITY COUNCIL Councilman Braun reviewed the educational project at the high school. It was a COMMITTEE beautiful project accomplished by the sludents of what they perceive for economic , REPORTS & development of the community. He also attended a Clallam County Transit meeting CALENDAR: and noted that currently when transit purchases vehicles they have a 20% match and the government pays the balance. The Senator from Colorado is proposing that the match be changed to 50%, which will seriously injure small communities like Pod Angeles. Councilman Campbell attended the National League of Cities and reported on a , , workshop on e-commerce and tax equity. He felt it was significaht, as he had thought the issue of taxing electronic commerce was definitely tabled. However, the Internet Tax Freedom Act expires November 1, 2003, unless it is renewed. Several bills have , been introduced into Congress to make this moratorium permanent. One item of ' interest is that, through the National Conference of State Legislatures, a task force was formed in 1998 to address the problem of declining revenues due to the increase in e- commerce. The idea for a uniform, streamlined sales tax system was generated for all participating states. One way to deal with this is to convince Congress to let the Interact Tax Freedom Act die, and the other is to lobby Congress to enact enabling legislation so that this uniform agreement can come into being. He informed the Council that he had brought back written information on this topic should anyone wish to read it. Councilman 'Williams reported that he also attended the National League of Cities Conference and attended the COPS presentation. He made a point to Senator Murray regarding the number of dollars for Homeland Security that had reached Port Angeles. He reported that Senator Murray was very surprised at the small amount of funding Port Angeles received and informed him that it was a straggle to balance population versus actual impact and exposure issues. Councilman Williams attended the Grand Opening for the new Downtown Hotel located upstairs from the Cornerhouse Restaurant. He urged anyone who had not yet done so, to tour this new facility. Councilman Williams felt it would be a very nice draw. Councilmembers Braun and Williams attended the presentation by Washington State University of Clallam County which was held at the library. Councilman Braun reported that the talk revolved around the change in the County' s demographics during the 1990's. Councilman Williams noted that this was the first in a series of lectures. Councilmember Rogers attended a Parking Committee meeting where a comprehensive solution plan was unanimouslyendorsed. Economic Development Director Smith will bring a formal report to the Council at a future meeting. Councilmember Rogers attended the National League of Cities Conference and felt much was accomplished and the workshops were informative. She brought back information on Homeland Security, which will be distributed to the Police and Fire Chiefs. CITY COUNCIL MEETING March 18, 2003 CITY COUNCIL Since her return from the Conference, Councilmember Rogers has followed up on all COMMITTEE action items discussed with Senators Cantwell and Murray and Congressman Dicks. REPORTS & She will continue to keep them posted. CALENDAR: (Cont'd) Regarding the Graving Yard, Councilman Rogers announced that Todd Shipyards had attempted to introduce legislation,' which has failed to go forth. They have not contacted the Congressman's office yet. Representatives Buck and Kessler continue to champion for Port Angeles. Currently, Senator Hargrove is working on the Senate side of Bill 5899, which deals with ~elecom regulations for the Public Utility Districts. Additionally, the hotel/motel tax bill has to do with the lodging industry wanting to change the way the City receives lodging tax dollars. Councilman Rogers felt the City would want to retain its rights ~to distribute these funds. Mayor Wiggins mentionedtha[ there is also a possible amendment to SI-IB 2198, which deals with LEOFF 1 contributions. If approved, the employer's contribution rate would increase by almost 15.5%. Mayor Wiggins said another amendment concerned formation of a street utility, which would be beneficial to the City. Therefore, Council should support this amendment and oppose the hotel/motel tax ampndment. Mayor Wiggins went on to state that Bill 5680 would allow for Clallam County to be excluded from the GMA update requirements. Community Development Director Collins will look into this and report back to the Council as to whether or not it should support this Bill. Councilmember Rogers thanked Manager Quinn for all his efforts on behalf of the Council during this Conference. Referring to the Calendar, Manager Quinn reminded the Council that the OPS Awards Luncheon would take place on Wednesday, Mareh 19, 2003, and Council is welcome to attend. Service pins will also be presented at the luncheon. Manager Quinn stated that he had registered for an ICMA Conference to take place in Tacoma, Washington, on March 20-21, 2003. This is a "best practices" symposium, and he will look into the case studies presented to see if any can be applied in Port Angeles. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: RESOLUTIONS: None. OTHER ]. Olympic National Park Waterline Right-of-Way Permit: CONSIDERATIONS: Director Cutler reviewed the pertinent informationprovided in the packet. Discussion Olympic National Park ensued, and Director Cutler provided explanations and clarifications regarding the need Waterline Right-of-Way for the permit. Couneilmember Eriekson moved to authorize the City Manager to Permit sign the Right of Way permit on behalf of the City. Councilman Headrick seconded the motion. Following brief discussion regarding protection of the waterline as it travels uphill, a vote was taken on the motion, which carried unanimously. Valley Creek Land 2. Valley Creek Land Donation Donation Parks & Recreation Director Connelly used the overhead projector to display a map showing 80 acres of land the Department of Natural Resources (DNR) wishes to donate to the City of Port Angeles. Director Connelly explained that the DNR approached the City some time ago proposing to transfer about 80 acres of school trust lands to the City. Director Connelly then described where the property lies in conjunction with the City limits. This issue was brought to the Park Board in February, and it was unanimouslyrecommended this be brought before the Council for approval. The Real Estate Committee also met on this topic, and echoed the recommendation of the Park 40 CITY COUNCIL MEETING March 18, 200'3 Valley Creek Land Board. Director Connelly pointed out that there were a number of benefits to owning Donation (Cont'd) this property, one of which is that it is contiguous to the City limits, and secondly that it will enable the City to help preserve and protect stream ravines and water sheds. This donation will also preserve future trail connections to the Lower Valley Creek, which is a long-term City goal. Director Connelly informed the'Council that there is a trail on this property that the County, in cooperation with CHoice School and the DNR, presently maintains. He would recommend the City enter int? an agreement with those same parties to continue this activity. As this is school trust land, Director Connelly said there is a program in the State Legislature that transfers properties that are unlikely to be harvested and to provide future revenue for schools. There is a funding bank so when the lands are transferred, the amount of valfie the land might have held for timber harvest will be transferred into an account and held for one time expenditures to support future school funding needs. Councilman Headrick asked if there was a downside to this donation. Director Connelly stated the only "problem" he could see was inheriting trail maintenance at a time when the City is struggling to stretch resources to maintain ~he existing park system. However, he did feel that by extending the agreement with Choice School, which is a valuable program to train youth to build trails and maintain habitats inthe environment, maintenance would not really be an issue. He suggested due diligence reports on any environmental impacts on the property, if those turn out fmc, he felt this was a very pqsitive thing for the City. Following further discussion and clarification, Councilman Williams moved to accept the donation of 80 acres of land from the Department of Natural Resources. Councilman Braun seconded the inotion, which carried unanimously. PUBLIC HEARINGS - None. QUASI-JUDICIAL: PUBLIC HEARINGS - None. OTHER: INFORMATION: None. EXECUTIVE SESSION: None. ADJOLrRNMENT: The meeting was adjourned at 8:20 p.m. Glenn Wiggins, Mayor Becky J. Upton, City Clerk Date: 3/25/03 City of Port Angeles City Council Expenditure Report From: 3/'11/03 To: 3/24/03 Vendor Description Account Number Invoice Amount DAVIS & STANTON Commendation bars' 001-0000-237.00-00 -4.19 FIRST LIN E LLC Latex gloves 001-0000-237.00-00 - 18.04 GOPHER Dodgeballs,dura balls 001-0000-237.00-00 -17.14 JPMORGANCHASE Search gear-webbing 001-0000-237.00-00 -15.26 Service awards 001-0000-237.00-00 ~1.60 LAMOTTE COMPANY Chlorine,test tubes 001-0000-237.20-00 -33.12 MOORE MEDICAL CORPORATION Cardizem 001-0000-237.00-00 -14.35 Pen lights 001-0000-237.00-00 -1.08 PORT ANGELES POLICE DEPARTMENT Increase to petty cash 001-0000-111.70-00 100.00 TIMEWISE Foyer bulletin boards 001-0000-237.00-00 -13.59 , us NETCOM CORPORATION Maintenance,support 001-0000-237.00-00 -19.27 WA STATE PATROL - WASIS Criminal history-Nason 001-0000-229.50-00 24.00 Criminal history-Morris 001-0000-229.50-00 24.00 Criminal history-Zozosky 001-0000-229.50-00 24.00 Crim history-Feisterman 001-0000-229.50-00 24.00 , , Criminal history-Aguilar 001-0000-229.50-00 24.00 Criminal history-Brown 001-0000-229.50-00 24.00 Crim history-Gilliland 001-0000-229.50-00 24.00 Division Torah $130.36 Department Total: $130.36 JPMORGANCHASE Travel meal,lodging 001-1160-511.43-10 140.02 Travel meal,lodging 001-1160-511.43-10 148.83 Travel meals,lodging 001-1160-511.43-10 170.22 Travel meals,lodging 001-1160-511.43-10 130.65 KARON'S FRAME CENTER Custom framing 001-1160-511.31-01 263.21 NATIONAL LEAGUE OF CITIES Dues-City#0004552 001-1160-511.49-01 1,224.00 OLYMPIC STATIONERS INC Business cards 001-1160-511.31-01 10.96 Legislative Mayor & Council Division Total: $2,087.89 Legislative Department Total: $2,087.89 JPMORGANCHASE Travel meals-Quin n 001-1210-513.43-10 24.78 PACIFIC OFFICE EQUIPMENT INC Maint agree 2405-1 March 001-1210-513.48-10 32.46 City Manager Department City Manager Office Division Total: $57.24 EVERGREEN MEATS Ham-OPS lunch Parks 001-1211-513.31-01 90.25 Meat-OPS luncheon 001-1211-513.31-01 116.76 HANSEN'S TROPHY Engraving 001-1211-513.31-01 14.61 City Manager Department Customer Commitment Division Total: $221.62 CLINICARE OF PORT ANGELES INC PhysicaI-Heustis 001-1220-516.41-31 85.00 ERGOMETRICS ECOMM Video test 001-1220-516.41-50 861.77 FEDERAL EXPRESS CORP February shipping chgs 001-1220-516.42-10 8.75 OLYMPIC MEDICAL CENTER X-rays-Heustis 001 - 1220-516.41-31 140.75 , X-rays-Paynter 001-1220-516.41-31 140.75 OLYMPIC PRINTERS INC Employment applications 001-1220-516.31-01 243.67 age 1 City of Port Angeles Date: 3/25/03 City Council Expenditure Report ~" From: 3/11/03 To: 3/24/03 Vendor Description Account Number Invoice Amount OLYMPIC STATIONERS INC File folders,markers 001-1220-516.31-01 24.20 PRIMA-PUBLIC RISK MGMTASSN 2003 Member-Coons10000891 b0;I-1220-516.49-01 310.00 QWEST COMMUNICATIONS WA BF177716 '001-1220-516.41-31 1,134131 TERRYBERRY 2003 Service awards 004-1220-516.41-31 2,541.82 2003 Service awards 001-1220-516.41-31 247.51 2003 Service awards 001-1220-516.41-31 133.11 City Manager Department Human Resources Division Total: $5,871.64 COSTCO CREDIT CARD PMTS AMd iota pes 001 - 1230-514.31.-01 36.74 OLYMPIC STATIONERS INC Credit pens 001-1230-514.31-01 -15.48 Pens ' 001-1230-514.31-01 4.64 Ruler,business cards 001-1230-514.31-01 6.48 City Manager Department City Clerk Division Total: $32.38 City Manager Department Department Total: $6,'182.88 COSTCO CREDIT CARD PMTS An nual meT ber fee 001-2010-514.31-01 40.00 Finance Department Finance Administration Division Total: $40.00 OLYMPIC STATIONERS INC Binder clips ' 001-2023-514.31-01 21.36 Cover copy paper 001-2023-514.31-01 60.38 Data binders 001-2023-514.31-01 102.79 Scissors 001-2023-514.31-01 2.43 Paper 001-2023-514.31-01 43.82 UNITED PARCEL SERVICE February shipping chgs 001-2023-514.42-10 32.82 Finance Department Accounting Division Total: $263.60 ALBERTSONS INC HTR lunches 001-2025-514.31-01 137.81 AMERICAN GUIDE SERVICES INC Window envelopes 001-2025-514.31-01 388.85 AT&T WIRELESS SERVICES 03-05 AT&T a/c 49548233 001-2025-514.42-10 36.75 DATABAR INCORPORATED 2557 statements 001-2025-514.41-50 1,383.03 JPMORGANCHASE 3 Toner cartridges 001-2025-514.43-10 632.63 OLYMPIC PAPER & SUPPLY CO Bond paper 001-2025-514.31-01 216.53 Greenbar computer paper 001-2025-514.31-01 212.99 Greenbar computer paper 001-2025-514.31-01 -212.99 Greenbar computer paper 001-2025-514.31-01 212.99 Bond paper 001-2025-514.31-01 -216.53 Bond paper 001-2025-514.31-01 216.53 OLYMPIC STATIONERS INC Stamper 001-2025-514.31-01 29.17 Paper 001-2025-514.31-01 43.82 RADIX CORPORATION Monthly maintenance-April 001-2025-514.48-10 176.37 SWAIN'S GENERAL STORE INC Storage baskets 001-2025-514.31-01 7.30 US NETCOM CORPORATION Maintenance,support 001-2025-514.48-10 504.27 Finance Department Customer Service Division Total: $3,769.52 DIVERSIFIED RESOURCE CENTER Copy center svcs-Feb 001-2080-514.41-50 1,626.68 OLYMPIC PAPER & SUPPLY CO Colored bond paper 001-2080-514.31-01 111.01 Colored bond paper 001-2080-514.31-01 -111.01 age2 Date: 3/25/03 City of Port Angeles City Council Expenditure Report From: 3/11/03 To: 3/24/03 Vendor Description , Account Number Invoice Amount OLYMPIC PAPER & SUPPLY CO... C'olored bond paper 001-2080-514.31-01 111.01 OLYMPIC STATIONERS INC Punched paper 001-2080-514.31-01 233.09 PITNEY BOWES CREDIT CORP 1st Qtr #402 Mail equip 001-2080-514.45-30 1,252.89 POSTMASTER Replenish 'Postage Due' 001-2080-514.42-10 200.00 RICOH BUSINESS SYSTEMS INC C0~ies 001-2080-514.45-30 19.15 Color copies 001-2080-514.45-30 622.71 B&W copies 001-2080-514.45-30 48.31 Finance Department Reprographics Division Total: $4,113.84 Finance Department Department Total: $8,186.96 OLYMPIC STATIONERS INC Paper 001-30,10-515.31-01 43.82 PACIFIC OFFICE EQUIPMENT INC Typewriter ribbons 001-3010-515.31-01 6.38 THOMSON LEARNING Muni Corps 3D V18 001-3010-515.31-01 173.66 UNITED PARCEL SERVICE February shipping chgs 001-3010-515.41-50 ,7.62 WASHINGTON STATE TREASURER Renew DeFrang Notary 001-3010-515.49-90 20.00 Attorney Attorney office Division Total: , $251.48 MCCARTER, PATRICIA ' ' Interpretation svcs 02-25 001-3021-515.50-90 56.25 PACIFIC OFFICE EQUIPMENT INC Printer cartridge 001-3021-515.31-01 29.76 Attorney ' Prosecution Division Total: $86.01 Attorney Department Total: $337.49 JOSS AVAILABLE INC Building Inspector 001-4010-558.44-10 99.36 JPMORGANCHASE Air'fare-Collins to Denver 001-4010-558.43-10 234.20 APA mtg-Collins 001-4010-558.43-10 545.00 PENINSULA PLANNING SECTION APA 3 Registrations 001-4010-558.43-10 60.00 OLYMPIC STATIONERS INC Stamp 001-4010-558.31-01 52.85 Pens, envelopes ,folders 001-4010-558.31-01 65.61 Paper 001-4010-558.31-01 87.64 PACIFIC OFFICE EQUIPMENT INC Ribbons 001-4010-558.31-01 25.97 PENINSULA DAILY NEWS Bible Church expansion 001-4010-558.44-10 79.20 Ord#3135,3136,3137 001-4010-558.44-10 49.50 Ord#3132 summary 001-4010-558.44-10 21.60 Parr sign applicant 001-4010-558.44-10 37.80 Serenty House applicant 001-4010-558.44-10 60.30 Notice of Decision 001-4010-558.44-10 46.80 Daishowa shoreline 001-4010-558.44-10 69.30 Westport shipyard 001-4010-558.44-10 47.70 Community Developmt Dept Planning Division Total: $1,582.83 AT&T WIRELESS SERVICES 03-02 AT&T a/c 44324994 001-4020-524.42-10 21.51 TEN FORWARD COMMUNICATIONS Sign permit rfd #13526 001-4020-322.10-20 85.00 NORTH PENINSULA BLDG ASSOC PA Bldg Dept 2003 dues 001-4020-524.49-01 100.00 OLYMPIC PRINTERS INC Routing slips 001-4020-524.31-01 115.50 OLYMPIC STATIONERS INC Computer paper 001-4020-524.31-01 43.82 SEATTLE TIMES, THE Building Inspector 001-4020-524.31-01 930.06 Page 3 Date: 3/25/03 City of Port Angeles City Council Expenditure Report From: 3/1 ~/03 To: 3/24/03 Vendor Description Account Number Invoice Amount Community Developmt Dept Building Division Total: $1,295.89 Community Developmt Dept ' Department Total: $2,878.72 AT&T WIRELESS SERVICES 03-05 AT&T a/c 49470974 001-5010-521.42-10 8.57 JPMORGANCHASE Travel meals-Riepe 00'~-5010-521.43-10 9.77 METROCALL 03-01 Metrocall billing 001-5010-521.42-10 25,59 PACIFIC OFFICE EQUIPMENT INC Toner 001-5010-521.31 -01 157,00 Maint agree 1736-02 March 001-5010-521,48-10 32.46 PORT ANGELES POLICE DEPARTMENT Reimb postage 001-5010-521,42-10 44.94 QWEST 02-14 Qwest billing 001-5010-521,42-10 60.50 Police Department, Administration Division Total: $338.83 CLALLAM CNTY DEPT OF HEALTH Inmate medical chgs 001-5012-597,50-99 0 1,342.81 CLALLAM CNTY SHERIFF'S DEPT Inmate care-Jan 2003 001-5012-597.50-99 10,373.05 WASPC NORTH SOUND Monitoring svcs 001-5012-597.50-99 ' 150.00 Monitoring svcs 001-5012-597.50-99 20.00 Monitoring svcs 001-5012-597.50-99 70.00 I Monitoring svcs 001-5012-597.50-99 1,035.00 Police Department Pencom Contributions Division Total: $12,990.86 ANGELES CONCRETE PRODUCTS Concrete repair 001-5021-521.41 -50 480.41 ANGELES MILLWORK & LUMBER CO Concrete forms 001-5021-521 .;41-50 9.64 AT&T WIRELESS SERVICES 03-02 AT&T a/c49975063 001-5021-521.42-10 32.22 02-27 AT&T a/c 49947112 001-5021-521.42-10 41.48 02-27 AT&T a/c 49945520 001-5021-521.42-10 31.44 02-27 AT&T a/c 49635824 001-5021-521.42-10 72.90 CAMERA CORNER Prints 001-5021-521.49-90 18.84 DAVIS & sTANTON Commendation bars 001-5021-521.31-11 55.19 HARTNAGEL BUILDING SUPPLY INC Lumber,staples,cloth 001-5021-521,49-90 29.74 METROCALL 03-01 Metrocall billing 001-5021-521,42-10 48.17 THANE PETROFF Door knob repair 001-5021-521.49-90 29.08 ROBERT ENSOR Reimb clothing allowance 001-5021-521.20-80 278.07 PORT ANGELES POLICE DEPARTMENT Misc supplies 001-5021-521.31-01 41.78 Reimb postage 001-5021-521.42-10 44.76 SWAIN'S GENERAL STORE INC TP,enviro-chem,soda 001-5021-521.31-01 30.71 Pavement repair supplies 001-5021-521.35-01 8.71 Quik shade blue 001-5021-521.49-90 108.06 UNITED PARCEL SERVICE February shipping chgs 001-5021-521.42-10 34.30 Police Department Investigation Division Total: $1,395.50 ARMOR HOLDINGS FORENSICS INC Roller,adhesive remover 001-5022-521.31-01 61.40 Credit roller 001-5022-521.31-01 -38.85 ASLET Renew member Swayze 001-5022-521.49-01 45.00 BLAKEFIELD, MARILYN Sew patches-Scairpon 001-5022-521.20-80 9.74 BLUMENTHAL UNIFORMS & EQUIP Shirt,emblems-Kovatch 001-5022-521.20-80 101.85 Drug tests 001-5022-521.31-01 30.36 Z~Page 4 Date: 3/25/03 City of Port Angeles City Council Expenditure Report From: 3/11/03 To: 3/24/03 Vendor Description Account Number Invoice Amount BLUMENTHAL UNIFORMS & EQUIP... Credit vests 001-5022-521.31-01 -123.92 BRATWEAR Alterations '00'1-5022-521.20-80 112.61 CAMERA CORNER Photo processing ' 001-5022-521.49-90 18.96 Prints 0(~1-5022-521.49-90 25.53 Prints 001-5022-521.49-90 13.50 Prints 001-5022-521.49-90 6.93 Prints , 001-5022-521.49-90 5.29 EVERGREEN TOWING TOW 1977 Dodge 001-5022-521.49-90 67.63 Tow 1977 Dodge back 001-5022-521.49-90 67.63 Tow dumped englne 001-5022-521.49-90 67.63 HARTNAGEL BUILDING SOPPLY INC Records counter materials 001-5022-521.48-10 222.81 METROCALL 03-01 Metrocall billing ' 001-5022-521.42-10 20.41 ' PACIFIC OFFICE EQUIPMENT I NC Touch tape 001-5022-521.31-01 7.07 PORT ANGELES POLICE DEPARTMENT Reimb postage 001-5022-521.42-10 30.47 R & R MARINE SUPPLY Handheld strobe light 001-5022-521.49-80 91.97 RICHMOND 2-WAY RADIO Antenna 001-5022-521.31-14 13.58 Rad iQ 001-5022-521.31-80 853.70 Check light bar 00,1-5022-521.48-10 32.46 SWAIN'S GENERAL STORE INC Nozzle gun 001-5022-521 '.31-01 9.49 Nozzle gun,key 001-5022-521131-01 12.09 UNITED PARCEL SERVICE February shipping chgs 001-5022-521.42-10 28.57 Police Department Patrol Division Total: $1,793,91 AT&T WIRELESS SERVICES 02-27 AT&T a/c 49945710 001-5026-521.44-30 8.57 BLAKEFIELD, MARILYN Sew patches 001-5026-521.31-11 32.46 Sew patches 001-5026-521.31-99 90.88 BLUMENTHAL UNIFORMS & EQUIP US Flag 001-5026-521.31 -11 30.74 CAMERA CORNER Prints 001-5026-521.31-99 41.24 COPY CAT GRAPHICS Jackets,shirts,logos 001-5026-521.31-11 197.92 DENVER'S TIRE CO INC Nuts,bolts,washer 001-5026-521.35-01 18.39 PORT ANGELES POLICE DEPARTMENT Volunteer flowers 001-5026-521.31 -01 9.72 Police Department Reserves 8. Volunteers Division Total: $429.92 OLYMPIC STATIONERS INC Computer paper 001-5029-521.31-01 175.29 Liquid paper 001-5029-521.31-01 8.16 PACIFIC OFFICE EQUIPMENT INC Correctable ribbons 001-5029-521.31-01 9.64 Cartridge,touch tape 001-5029-521.31-01 147.71 Maint agree 1779-02 March 001-5029-521.48-10 54.10 Maint agree 2605-02 March 001-5029-521.48-10 167.82 Police Department Records Division Total: $562.72 Police Department Department Total: $17,511.74 AT&T WIRELESS SERVICES 03-02 AT&T a/c 46898102 001-6010-522.42-10 25.86 AWC-ASSN OF WASHINGTON CITIES Win Election w/s-McKeen 001-6010-522.43-10 65.00 COSTCO CREDIT CARD PMTS Office supplies 001-6010-522.31-01 182.51 ~=7~e 5  Date: 3/25/03 City of Port Angeles City Council Expenditure Report, ~" From: 3/11/03 To: 3/24/03 Vendor Description ' Account Number Invoice Amount JPMORGANCHASE Support Officers mtg 001-6010-522.31-01 19.45 CD Rom drive 001-6010-522.31-60 86.54 Travel meaI-McKeen 001-6010-522.43-10 9.77 PACIFIC OFFICE EQUIPMENT INC Tqner cartridge 001-6010-522.31-01 124.43 PORT ANGELES FIRE DEPARTMENT Reimburse petty cash 001-6010-522.31-01 61.30 Fire Department Administration Division Total: $574.86 BLUMENTHAL UNIFORMS & EQUIP Shirt,emblems-Abrams 001-6020-522.20-80 60.16 Shirt,emblems-Ziegler 001-6020-522.20-80 104.73 COSTCO CREDIT CARD PMTS ~ Batteries 001-6020-522.31-01 81.93 CURTIS & SONS INC, L N Gloves 001-6020-522.20-80 73.79 ' Gear,safety supplies 001-6020-522.31-01 204.00 Gear,safety supplies 001-6020-522.31-11 637.20 JPMORGANCHASE Service awards 001-6020-522.31-11 21.10 Search gear-webbing 001-6020-522.31-12 201.26 Fire Code Exam 001-6020-522.43-10 , 150.00 ~I SUNSET DO-IT BEST HARDWARE Oil 001-6020-522.31-01 5.00 Hydro test 001-6020-522.35-01 31.15 , E[rush,handle,links 001-6020-522.35-01 7.93 ~WAIN'S GENERAL STORE INC Coating,wire,heat shrink 001-6020-522.31-01 15.96 VERIZON WIRELESS - BELLEVUE 02-15 Verizon billing 001-6020-522.42-10 10.63 02-15 Verizon billing 001-6020-522.42-10 3.93 Fire Department Fire Supression Division Total'. $1,608.77 CURTIS a SONS INC, L N Gear,safety supplies 001-6021-522.31-11 637.19 METROCALL 03-01 Metrocall billing 001-6021-522.42-10 16.29 Fire Department Fire Volunteers Division Total: $653.48 COSTCO CREDIT CARD PMTS Shelving 001-6025-526.31-01 155.79 FIRST LINE LLC Latex gloves 001-6025-526.31-13 238.04 LIFE ASSIST Blood pressure cuffs 001-6025-526.31-01 46.78 Blood pressure cuffs 001-6025-526.31-01 195.68 CPR face shield 001-6025-526.31-08 73.76 MOORE MEDICAL CORPORATION Pen lights 001-6025-526.31-01 14.26 Cardizem 001-6025-526.31-13 189.35 SWAIN'S GENERAL STORE INC Storage center 001-6025-526.31-01 16.09 SYSTEMS DESIGN Ambulance billing svcs 001-6025-526.41-50 1,535.67 VERIZON WIRELESS- BELLEVUE 02-15 Verizon billing 001-6025-526.42-10 10.37 03-05 Verizon billing 001-6025-526.42-10 17.07 Fire Department Medic I Division Total: $2,492.86 NORTH PENINSULA BLDG ASSOC PA Fire Dept 2003 dues 001-6030-522.49-01 100.00 Fire Department Fire Prevention Division Total: $100.00 AT&T WIRELESS SERVICES 03-02 AT&T a/c 47190061 001-6040-522.42-10 5.10 JPMORGAN~HASE Board mtg dinner 001-6040-522.31-01 17.29 Office supplies 001-6040-522.31-01 106.88 Fire Department Fire Training Division Total: $129.27 4--~Page 6 ~, ~",,~ Date: 3/25/03  City of Port Angeles City Council Expenditure Report ~" From: 3/11/03 To: 3/24/03 Vendor Description Account Number Invoice Amount ALL WEATHER HEATING & COOLING Re[3air heater 001-6050-522.48,10 82.23 CMU CONSTRUCTION INC Fire Hall plumbing repair 001-6050-522.48-10 11,771.50 COSTCO CREDIT CARD PMTS Cleaning supplies 001-6050-522.31-01 17.27 SUNSET DO-IT BEST HARDWARE Nozzle 001-6050-522.31-20 5.37 SWAIN'S GENERAL STORE INC Weatherproof cover 001-6050-522.48-10 7.00 Fire Department Facilities Maintenance Division Total: $11,883.37 Fire .Department Department Total: $17,442.61 AT&T WIRELESS SERVICES 02-27 AT&T a/c 48966287 001-7010-532.z12-10 24.26 03-02 AT&T a/c 43263680 001-7010-532.42-10 12.03 COMPLETE LINE, THE File,folders,labels 001-7010-532.31-01 174.38 , Rolling file 001-7010-532.31-01 77.53 JPMORGANCHASE ROW Seminar 001-7010-532.43-10 150.00 OLYMPIC STATIONERS INC File boxes,tabs,binders 001-7010-532.31-01 1/:)9.93 Paper 001-7010-532.31-01 43.82 QWEST 03-05 Qwest billing 001-7010-532.42-10 41.47 UTILITIES UNDERGROUND LOC CTR ' , Underground locates-Feb 001-7010-532.41-50 43.44 Public Works-Gen Fnd Administration Division Total: $676.86 , Public Works-Gen Fnd Department Total: $676.86 JPMORGANCHASE Staff breakfast 001-8010-574.31-01 143.16 NATIONAL REC & PARK ASSN 2003 Dues-Connelly #32022 001-8010-574.49-01 215.00 RICOH BUSINESS SYSTEMS INC Color copies 001-8010-574.31-01 514.04 B&W copies 001-8010-574.31-01 138.40 Color copies 001-8010-574.45-30 459.60 B/W Copies 001-8010-574.45-30 117.73 TIMEWISE Foyer bulletin boards 001-8010-574.31-01 179.27 Parks & Recreation Administration Division Total: $1,767.20 OLYMPIC STATIONERS INC Paper 001-8011-574.31-01 43.82 VIKING OFFICE PRODUCTS Note cards,clips,stamps 001-8011-574.31-01 69.31 Parks & Recreation Recreation Division Total: $1 t3.13 ANGELES MILLWORK & LUMBER CO Laminate 001-8012-555.31-20 83.05 ' QWEST 03-02 Qwest billing 001-8012-555.42-10 42.45 SWAIN'S GENERAL STORE INC Door stops 001-8012-555.31-20 19.31 Parks & Recreation Senior Center Division Total: $144.81 ANGELES MACHINE WORKS INC Flat bar 001-8020-576.31-20 10.50 ANGELES MILLWORK & LUMBER CO Deck screws lumber-fan 001-8020-576.31-20 43.13 BROOKE & ASSOC INC, ROBERT Bolt latch knob 001-8020-576.31-20 89.90 CED/CONSOLIDATED ELEC DIST INC Wire connectors 001-8020-576.31-20 13.61 120V Photo control 001-8020-576.31-20 12.16 JOHNSTONE SUPPLY INC Pool pads 001-8020-576.31-20 44.24 LAMOTTE COMPANY Chlorine,test tubes 001-8020-576.31-05 436.97 NORTHWES'P SWIM SHOP Swim gear for resale 001-8020-576.34-01 1,240.33 Swim gear for resale 001-8020-576.34-01 66.50 Z~CjPage 7 Date: 3/25/03 ~'~'~' City of Port Angeles  City Council Expenditure Report % :~,,,~ ~ From: 3/11/03 To: 3/24/03 Vendor, Description Account Number Invoice Amount OLYMPIC PAPER & SUPPLY CO Laundry,hand soaps 001-8020-576.31-01 278.01 Bond paper '00:1-8020-576.31-01 30.30 P a per ' 001-8020-576.31-01 173.99 Laundry,hand soaps 00~1-8020-576.31-01 -278.01 Laundry,hand soaps 001-8020-576.31-01 278.01 Bond paper 001-8020-576.31-01 -30.30 Bond paper 001-8020-576.31-01 30.30 Paper 001-8020-576.31-01 - 173.99 Paper 001-8020-576.31-01 173.99 Clear liners ' 001-8020-576.31-06 67.97 Hand soap,latex gloves 001-8020-576.31-06 0 233.63 Clear liners 001-8020-576.31-06 -67.97 Clear liners 001-8020-576.31-06 67.97 Hand soap,latex gloves 001-8020-576.31-06 -233.63 Hand soap,latex gloves 001-8020-576.31-06 233.63 OLYMPIC STATIONERS INC Laminate pouch~s,pens 001-8020-576.31-01 34.02 PACIFIC OFFICE EQUIPMENT INC Ribbons, paper rolls 001-8020-576.31-01 73.21 PENINSULA DAILY NEWS Yr in Review-Pool ad 001-8020-576.42-10 39.00 SUNS ET DO-IT BEST HARDWARE Forstner bit 001-8020-576.'31-20 31.53 Hex keys,socket 001-8020-576.31-20 35.64 Sawzall blade,screws,bits 001'8020-576.31-20 17.67 SWAIN'S GENERAL STORE INC Supplies 001-8020-576.31-06 49.90 Cleaning supplies 001-8020-576.31-06 41.30 Measuring cup,sprayer 001-8020-576.31-06 37.63 Hook tool,hose hanger 001-8020-576.31-20 15.19 Parks & Recreation William Shore Pool Division Total: $3,116.33 ANGELES MILLWORK & LUMBER CO Bosch kit,gloves,shop vac 001-8050-536.31-20 463.69 BLAKE SAND & GRAVEL INC Bark 001-8050-536.31-20 305.12 Bark 001-8050-536.31-20 142.39 PENINSULA DAILY NEWS 'Pre arrangement' ad 001-8050-536.44-10 195.00 QUIRING MONUMENTS INC Marker,foundation-Dob/ 001-8050-536.34-O1 159.60 Merchant Mariners 001-8050-536.34-01 2,082.40 Merchant Marines 001-8050-536.34-01 1,037.40 BRICKS & CLAY PRODUCTS 001-8050-536.34-01 86.45 EQUIP MAINT & REPAIR SERV 001-8050-536.34-01 73.15 BRICKS & CLAY PRODUCTS 001-8050-536.34-01 1,037.40 QWEST DEX THE DIRECTORY SOURCE Advertising-March 001-8050-536.44-10 160.10 Parks & Recreation Ocean View Cemetery Division Total: $5,742.70 ACE EQUIPMENT COMPANY Throttle cable 001-8080-576.31-20 17.33 Cable 001-8080-576.31-20 78.98 ANGELES MILLWORK & LUMBER CO Turnbuckle,hook,eye,links 001-8080-576.31-20 12.24 AT&T WIRELESS SERVICES 03-02 AT&T a/c 44704773 001-8080-576.42-10 8.32 '50~age 8 · - Date: 3/25/03  City of Port Angeles City Council Expenditure Report '~" From: 3/11/03 To: 3/24/03 Vendor Description Account Number Invoice Amount AT&T WIRELESS SERVICES_. 03-02 AT&T a/c 46008926 001-8080-576.42-10 8.48 BEST ACCESS SYSTEMS Dead bolt ~00'1-8080-576.31-20 65.36 BLAKE SAND & GRAVEL INC Crushed rock 001-8080-576.31-20 106.04 Sand 001-8080-576.31-20 29.00 Crushed rock 001-8080-576.31-40 42.41 Crushed rock 001-8080-576.31-40 106.04 Crushed rock 001-8080-576.31-40 106.04 Crushed rock 001-8080-576.31-40 106.04 Crushed rock 001-8080-576.3i-40 106.04 Crushed rock , 001-8080-576.31-40 106.04 Crushed rock 001-8080-576.31-40 106.04 Crushed rock 001-8080-576.31-40 ' 42.41 Crushed rock 001-8080-576.31-40 106.04 CORNELL AUTO PARTS Paint,thinner,supplies 001-8080-576.31-20 272.42 DENVER'S TIRE CO INC Tube,mount,demount 001-8080-576.48-10 29.86 JOHNSTONE SUPPEY INC Wall light,ballast~ 001-8080-576.31-20 196.13 Ballasts 001-8080-576.31-20 190.72 Dishwasher parts 001-8080-576.31-20 56.30 Thermo discs 00'1-8080-576.31-40 70.11 LES SCHWAB TIRE CENTER (CITY) Lowboy tire 001-8080-576,31-20 115.40 LINCOLN INDUSTRIAL CORP Primer paint 001-8080-576.31-20 22.56 Steel plate,lap links 001-8080-576.31-20 16.45 METROCALL 03-10 Metrocall billing 001-8080-576.42-10 47.12 DEBBIE BAKER Deposit rfd 001-8080-347.30-18 50.00 OLYMPIC PAPER & SUPPLY CO Toilet tissue 001-8080-876.31-20 91.93 Toilet tissue 001-8080-576.31-20 -91.93 Toilet tissue 001-8080-576.31-20 91.93 PACIFIC OFFICE FURNITURE Chair,tables 001-8080-576.31-01 323.52 PORT ANGELES POWER EQUIPMENT Honda ^TC parts 001-8080-576.31-20 30.21 Cadet pads 001-8080-576.31-20 62.72 SKAGIT GARDENS INC Flowers 001-8080-576.31-40 1,378.00 SUNSET DO-IT BEST HARDWARE Lifting strap 001-8080-576.31-20 36.02 Collection bag,sockets 001-8080-576.31-20 30.06 SWAIN'S GENERAL STORE INC Paper,dividers,pockets 001-8080-576.31-01 11.73 Painting supplies 001-8080-576.31-20 4.50 De-icer 001-8080-576.31-20 4.91 Key, key tag 00 t -8080-576.31-20 10.88 Hoses,nozzles,connector 001-8080-576.31-20 73.95 Suede gloves 001-8080-576.31-40 7.43 Landscape tool 001-8080-576.31-40 7.00 Parks & Recreation Park Facilities Division Total: $4,292.78 Parks & Recreation Department Total: $15,176.95 5==~ Page 9  Date: 3~25~03 City of Port Angeles City Council Expenditure Report ~" From: 3/11/03 To: 3/24/03 Vendor Description , Account Number Invoice Amount ANGELES MILLWORK & LUMBER CO PiyWood to make boxes-CH 001-8130-518.31-20 54.26 CED/CONSOLIDATED ELEC DIST INC Triplex switch 001-8130-518.31-20 119.56 Elec pads,fish tape 001-8130-518.31-20 122.65 HARTNAGEL BUILDING SUPPLY INC Sili,cone,caulk gun,bolts 001-8130-518.31-20 30.33 METROCALL 03-10 Metrocall billing 001-8130-518.31-01 94.23 OLYMPIC PAPER & SUPPLY CO Extension tube. 001-8130-518.31-20 15.74 Soap dispensers 001-8130-518.31-20 28.18 Extension tube 001-8130-518.31-20 -15.74 Extension tube 001-8130-518.31-20 15.74 Soap dispensers 001-8130-518.31-20 -28.18 ' Soap dispensers 001-8130-518.31-20 28.18 QWEST 03-02 Qwest billing 001-8130-518.31-01 29.30 SWAIN'S GENERAL STORE INC Batteries 001-8130-518.31-20 21.47 Shelf support 001-8130-518.31-20 2.78 Foam 001-8130-518.31-20 , 5.38 Parks & Rec-Maintenance Custodial/Janitorial Svcs Division Total: $523.88 Parks & Rec-Maintenance Department Total: $523.88 General Fund Fund Total: $71,136.34 PORT ANGELES CHAMBER OF COMM Reimb Visitor Ctr expense 101-1430-557.50-83 24,797.63 Convention Center Convention Center Division Total: $24,797.63 RAVENHURST DEVELOPMENT INC Parking analysis 101-1431-557.41-50 1,200.00 Convention Center Hotel/Motel Tax-2nd Half Division Total: $1,200.00 Convention Center Department Total: $25,997.63 Convention Center Fund Fund Total: $25,997.63 cps Util Worker testing 102-0000-237.00-00 -50.72 Util Worker testing 102-0000-237.00-00 1.43 Division Total: -$49.29 Department Total: -$49.29 ANGELES MILLWORK & LUMBER CO Dust mask 102-7230-542.31-20 6.16 . Grease 102-7230-542.31-20 6.68 AT&T WIRELESS SERVICES 03-02 AT&T a/c 43487438 102-7230-542.42-10 12.44 BREITBACH'S SHARPENING SERVICE SUPPLIES 102-7230-542.31-20 86.34 cps Util Worker testing 102-7230-542.31-20 669.22 Util Worker testing 102-7230-542.31-20 -18.93 LAKESIDE INDUSTRIES INC RoAD/HwY MATERIALS ASPHI. 102-7230-542.31-20 201.86 ROAD/HWY MATERIALS ASPHL 102-7230-542.31-20 537.96 LINCOLN INDUSTRIAL CORP SUPPLIES 102-7230-594.65-10 3,933.07 OLYMPIC PENINSULA TITLE CO Escrow 01072317ds 102-7230-542.31-20 236.20 OLYMPIC STATIONERS INC SUPPLIES 102-7230-542.31-01 131.46 SHOTWELL C~RP, JONATHAN SUPPLIES 102-7230-542.31-20 59.51 SUPPLIES 102-7230-542.31-20 27.05 SWAIN'S GENERAL STORE INC SUPPLIES 102-7230-542.31-20 12.92 ~--~'~ Page 10 Date: 3/25/03  City of Port Angeles City Council Expenditure Report From: 3/11/03 To: 3/24/03 Vendor Description , Account Number Invoice Amount SWAIN'S GENERAL STORE INC... CLOTHING ACCESSORIES(SEE 102-7230-542.31-20 116.57 CLOTHING ACCESSORIES(SEE 102-7230-542.31-20 75.60 SUPPLIES 102-7230-542.31-20 55.73 WCIA (WA CITIES INS AUTHORITY) IMSA training-McCaleb 102-7230-542.43-10 155.00 Public Works-street Street Division Total: $6,304.84 Public Works-Street Department Total: $6,304.84 Street Fund Fund Total: $6,255.$5 KARON'S FRAME CENTER Custom framing 103-1511-558.31-01 78.28 PACIFIC OFFICE EQUIPMENT INC , Toner cartridge 103-1511-558.31-01 124.43 Economic Development Economic Development Division Total: $202.71 Economic Development Department Total: $202.71 Economic Development Fund Total: $202.71 AWC.-ASSN OF WASHINGTON CITIES Win Election~WU ~4803 107-5160-528.43-10 65.00 BUSINESS INTERIORS NORTHWEST 5 chairs 107-5160-528.31-01 3,209.60 CAPTAIN T'S , , Shirts,embroidery 107-5160-528.20-80 ' 257.95 Shirts,embroidery 107-5160-528.20-80 269.04 S ,hirt,embroidery 107-5160-528.20-80 56.13 IBM CORPORATION ' EMO contract adjustment 107-5160-528.48-10 532.44 JPMORGANCHASE Travel expenses 107-5160-528.43-10 644.50 Luncheon mtg for 5 107-5160-528.43-10 46.23 NEW WORLD SYSTEMS Registrations-Wu,Riggins 107-5160-528.43-10 749.00 OLYMPIC STATIONERS INC Computer paper 107-5160-528.31-01 87.64 Paper 107-5160-528.31-01 87.64 PACIFIC OFFICE EQUIPMENT INC Cartridges 107-5160-528.31-01 87.64 Toner 107-5160-528.31-01 173.09 Service Canon fax 107-5160-528.48-10 58.64 QWEST 03-02 Qwest billing 107-5160-528.42-11 7,339.38 Pencom Pencom Division Total: $'13,663.92 Pencom Department Total: $'13,663.92 Pencom Fund Fund Total: $13,663.92 NORTH OLYMPIC PENINSULA RC & D 2003 NOPRC&D dues 150-1580-558.41-50 400.00 Economic Development Elec Util Rural Econ Dev Division Total: $400.00 Economic Development Department Total: $400.00 Elec/Util Rural Econ Dev Pund Total: $400.00 ABREU, JOHN Officiate D Div BB League 174-8221-574.41-50 340.00 HERT, RICHARD F Officiate D Div BB League 174-8221-574.41-50 380.00 KETCHUM Iii, JOHN W Officiate D Div BB League 174-8221-574.41-50 80.00 ODEN, SEAN M Officiate D Div BB League 174-8221-574.41-50 120.00 ROONEY, RANDY L Officiate D Div BB League 174-8221-574.41-50 440.00 SEELYE, KRI~TEN J Scorekeep D Div BB League 174-8221-574.41-50 15.00 SWANSON, DAN Officiate VB League 174-8221-574.41-50 60.00 5-~age 11 Date: 3/25~03  City of Port Angeles City Council Expenditure RepOrt ~' From: 3/11/03 To: 3/24/03 Vendor Description Account Number Invoice Amount Recreation Activities Sports Programs Division Total: $t,435.00 AILLAUD, LARRY W Officiate BB Tourney 174-8222-574.41-50 200.00 BISSONETTE, CARL D Scorekeep BB Tourney 174-8222-574.41-50 70.00 BISSONETTE, JIM Scorekeep BB Tourney 17,4-8222-574.41-50 140.00 CAPTAIN T'S Shirts 174-8222-574.31-01 1,305.97 Shirts 174-8222-574.31-01 573.46 CORNELL, CHRISTOPHER S Officiate BB Tourney 174-8222-574.41-50 160.00 DEFRANG, FRED W Officiate BB Tourney 174-8222-574.41-50 60.00 HAGUEWOOD, Jla Scorekeep BB Tourney 174-8222-574.41-50 30.00 HAl_BERG, JAMES G Officiate BB Tourney 174-8222-574.41-50 100.00 HANSEN'S TROPHY PI aq u es 174-8222-574.31-01 305.07 Plaques 174-8222-574.31-01 613.49 HELPENSTELL, BROOKE Scorekeep BB Tourney 174-8222-574.41-50 70.00 HELPENSTELL, SCO']-r Scorekeep BB Tourney 174-8222-574.41-50 30.00 HERT, RICHARD F Officiate BB Tourney 174-8222-574.41-50 295.00 HUNT, BRANDON JAMES Scorekeep BB TOurney 174-8222-574.41-50 30.00 JOHNSON, STEPHEN Officiate BB Tourney 174-8222-574.41-50 310.00 KETCHUM III, JOHN W Officiate BB Tourney 174-8222-574.41-50 60.00 PA YOUTH BASKETBALL INC Scorekeep BB Tourne, y 174~8222-574.41-50 110.00 O'HARA, PATRIC~A Scorekeep BB Tourney 174-8222-574:41-50 40.00 PORTO, TONY Officiate BB Tourney 174-8222-574.41-50 100.00 ROONEY, RANDY L Officiate BB Tourney 174-8222-574.41-50 140.00 SATHER, RONALD L Officiate BB Toumey 174-8222-574.41-50 60.00 SERRIANNE, MICHAEL D Officiate BB Tourney 174-8222-574.41-50 180.00 SPORTS E']'C MAGAZINE Northwest Games ad 174-8222-574.44-10 600.00 STONE, RICHARD Officiate BB Tourney 174-8222-574,41-50 100.00 TROPHY & PLAQUE PLUS NW Games medals 174-8222-574,31-01 2,090.91 NW Games medals 174-8222-574,31-01 -295.52 ULIN, BRADLEY V Officiate BB Tourney 174-8222-574.41-50 295.00 WILSON, DONALD L Officiate BB Tourney 174-8222-574.41-50 140.00 WILSON, MICHAEL Officiate BB Tourney 174-8222-574.41-50 40.00 Recreation Activities Special Events Division Total: $7,953.38 AT&T WIRELESS SERVICES 03-05 AT&T a/c 49208770 174-8224-574.42-10 11.34 03-05 AT&T a/c 49208598 174-8224-574,42-10 8.48 GOPHER Dodgeballs,dura balls 174-8224-574.31-01 226.07 JPMORGANCHASE Marin er tickets 174-8224-574.31-01 228.00 SWAIN'S GENERAL STORE INC Cold packs 174-8224-574.31-01 7.73 Recreation Activities Youth/Family Programs Division Total: $481.62 Recreation Activities Department Total: $9,870.00 Park & Recreation Fund Fund Total: $9,870.00 ANGELES MILLWORK & LUMBER CO Concrete mix 186-8576-576.31-01 25.84 Waterfront Trail Waterfront Trail Division Total: $25.84 "-~Page 12 City of Port Angeles Date: 3/25/03 City Council Expenditure Report From: 3/11/03 To: 3/24/03 Vendor Description Account Number Invoice Amount Waterfront Trail Department Total: $25.84 Waterfront Trail Fund Total: $25.84 PACIFIC OFFICE EQUIPMENT INC Toner cartridge , 310-7919-594.31-01 226.14 Capital Projects-Pub Wks G F-Pub Wks Projects Division Total: $2.26.14 C~pital Projects-Pub Wks Department Total: $226.14 Capital Improvement Fund Total: $226.14 HARTNAGEL BUILDING SUPPLY INC Step stone,nails 327-7931-594.31-01 6.99 Capital Projects-Pub Wks GF-Carnegie Restoration Division Total: $6.99 Capital Projects-Pub Wks Department Total: $6.99 GF - Carnegie Library Fnd , Fund Total: $6.99 PENINSULA DAILY NEWS 8th St Bridge replace 328-7950-595.44-10 331.20 Capital Projects-Pub Wks 8th St Bridge Reconst Division Totah $331.20 Capital Projects-Pub Wks Department Total: $33t.20 8th St Bridge Reconstr Fund Total: $331 CED/CONSOLIDATED ELEC DISTINC , , Discount correction 401-0000-141.40-00 ' 19.99 JPMORGANCHASE Warehouse stock 401-0000-237.00-00 -1.57 F~epair kit 401-0000-237.00-00 -2.33 B,ROWN, NiCOLE R UB CR REFUND-FINALS 401-0000-122.10-99 152.36 MAN UAL CHECK 401-0000-122.10-99 426.00 BUKOVNiK, SHAUN MANUAL DEPOSIT REFUND 401-0000-122.10-99 250.00 COX, JAMES MANUAL DEPOSIT REFUND 401-0000-122.10-99 125,00 DAVIDSON, THOMAS UB CR REFUND-FINALS 401-0000-122.10-99 32.19 DAVIS, JUDITH UB CR REFUND-FINALS 401-0000-122.10-99 204.09 DAY, MARGURITi'E UB CR REFUN D-FINALS 401-0000-122.10-99 43.10 ELISABETH LANDSTEN UT deposit rfd-1,19062007 401-0000-245.10-00 93.68 HARTNE'I-r, ERIN UB CR REFUND-FINALS 401-0000-122.10-99 80.31 INDELICATO, VANESSA UB CR REFUND-FINALS 401-0000-122.10-99 29.91 KANARR, JULIEA MANUAL DEPOSIT REFUND 401-0000-122.10-99 250.00 KELLEY, LONNY MANUAL DEPOSIT REFUND 401-0000-122.10-99 250.00 KINGSLEY, JEFF UB CR REFUND-FINALS 401-0000-122.10-99 69.21 LATHROP, AJA UB CR REFUND-FINALS 401-0000-122.10-99 65.14 MCCARTHY, TAMATHA UB CR REFUND-FINALS 401-0000-122.10-99 19.45 PRESHO, ALISHA UB CR REFUND-FINALS 401-0000-122.10-99 176.53 RECTOR, KIRK UB CR REFUND-FINALS 401-0000-122.10-99 43.98 RICHARDSON, AMY UB CR REFUND-FINALS 401-0000-122.10-99 23.63 ROGERS, STEVE UB CR REFUND-FINALS 401-0000-122.10-99 59.88 SAWYER, JACOB UB CR REFUND-FINALS 401-0000-122.10-99 32.81 STRINGHAM, MONROE UB CR REFUND-FINALS 401-0000-122.10-99 172.52 SWIGGUM, CHARLENE UB CR REFUND-FINALS 401-0000-122.10-99 12.47 PACIFIC METERING INC Transformers 401-0000-141.40-00 1,004.21 Transformers 401-0000-237.00-00 -76.11 5'5Pa9e 13 Date: 3/25/03  City of Port Angeles City Council Expenditure Report ~'~ From: 3/11/03 To: 3/24/03 Vendor Description Account Number Invoice Amount WA'FI'HOUR ENGINEERING CO INC Meter test board 401-0000-237.00-00 -1,221.80 Division Total: $2,334.65 ' Department Total: $2,334.65 COMPLETE LINE, THE SUPPLIES 407-7111-533.31-01 1,998.97 " SUPPLIES 401-7111-533.31-01 326.40 SUPPLIES 401-7111-533.31-01 197.47 Public Works-Electric Engineering-Electric Division Total: $2,522.84 ELS CONSULTING INC 2003 WPAG pe 01-31 401-7120-533.49~01 890.23 FEDERAL EXPRESS CORP February shipping chgs 401-7120-533.42-10 11.30 PENINSULA DAILY NEWS Ord#3138 Cable 401-7120-533.44-10 34.20 Public Works-Electric Power Resource Mgmt Division Total: 0 $935.73 ANGELES COMMUNICATIONS INC Surface mount jacks '401-7180-533.48-10 63.78 ANGELES LOCK S HOP Keys 401-7180-533.31-20 34.46 AT&T WIRELESS SERVICES 02-27 AT&T a/c 48531602 401-7180-533.42-10 79.90 03-02 AT&T a/c 44625127 401-7180-533.42-10 8.81 ' 03-02 AT&T a/c 4'5528387 I 401-7180-533.42-10 14.02 03-02 AT&T a/c 45570652 401-7180-533.42-10 24.39 03-02 AT&T a/c 44690139 401-7180-533.42-10 16.37 03-05 AT&T a/c 49335,938 401-7180-533.42-10 16.62 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 806.09 PVC cement 401-7180-533.34-02 134.50 400W Lamp 401-7180-533.34-02 29.61 CLALLAM CNTY DEPT OF COUU DEV Project review fee 401-7180-533.41-50 25.00 CORNELL AUTO PARTS Bird guards 401-7180-5,33.31-20 52.48 Air compressor drain 401-7180-533.35-01 91.81 Brushes 401-7180-533.35-01 5.82 Quick etch 401-7180-533.48-10 5.68 Paint 401-7180-533.48-10 10.10 HANSEN SUPPLY COMPANY INC Tape cartridges 401-7180-533.31-01 203.57 Tape cartridges 401-7180-533.31-20 197.81 HIGHLINE EQUIPMENT DIV HARDWARE,AND ALLIED ITEM,'401-7180-533.35-01 409.86 INDUSTRIAL CONTROLS SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 94,34 JACO ANALYTICAL LABORATORY INC Oil sample testing 401-7180-533.48-10 324.00 Oil sample testing 401-7180-533.48-10 72.00 Oil sample testing 401-7180-533.48-10 18.00 Oil sample testing 401-7180-533.48-10 27.00 JATC NW LINE CONST IND Tuition-Wahto 401-7180-533.43-10 663.00 JPMORGANCHASE Repair kit 401-7180-533.35-01 30.74 Warehouse stock 401-7180-533.35-01 20.68 Lens kit 401-7180-533.48-10 36.79 METROCALL 03-10 Metrocall billing 401-7180-533.42-10 20.38 MIDDLETON AUTO AND TRUCK INC Gloves 401-7180-533.35-01 13.46 br6Page 14  Date: 3/25/03 · City of Port Angeles City Council Expenditure Report ~*~ From: 3/11/03 To: 3/24/03 Vendor Description Account Number Invoice Amount DAWD ~RELAN~) Reimb mileage 401-7180-533.43-10 53.95 NORTHWEST PUBLIC POWER ASSN Safety training-January A01-7180-533.41-50 1,592.76 OLYMPIC PAPER & SUPPLY CO Paper ,401-7180-533.31-01 141.96 Paper 401-7180-533.31-01 -141.96 Paper . 40;I-7180-533.31-01 141.96 TP,disinfectant cleaner 401-7180-533.31-20 94.10 TP,disinfectant cleaner , 401-7180-533.31-20 -94.10 TP,disinfectant cleaner , 401-7180-533.31-20 94.10 OLYMPIC PRINTERS INC Safety card tags 401-7180-533.31'-20 555.17 OLYMPIC STATION ERS INC C artrid geE, Eta mper 401-7180-533.31-01 141.51 Post-it notes 401-7180-533.31-01 16.77 Clipboard ,401-7180-533.31-20 ' 31.36' PACIFIC OFFICE EQUIPMENT INC Color cartridges 401-7180-533.31-01 70,60 Drum 401-7180-533.31-01 185,02 PORT ANGELES FORD LINCOLN Repair transmission 401-7180-533.45-20 767.52 PORT ANGELES POWER EQUIPMENT Test pump , , 401-7180-533.35-01 13.37 PUD #1 OF CLALLAM COUNTY 4th Qtr 2002 Wheeling chg 401-7180-533.33-50 7,977.19 03-13 SR101 & Euclid Ave 401-7180-533.33-50 15.60 03-14 Golf Course Rd 40;I-7180-533.33-50 16.35 QWEST 03-02 Qwest billing 401-7180-533.42-10 41.26 RADAR ENGINEERS RADIO & TELECOMMUNICATIO401-7180-533.35-01 25.38 ROHLINGER ENTERPRISES INC Leather protector ' 401-7180-533.35-01 23.65 Recondition grip,jib 401-7180-533.48-10 276.68 SEARS COMMERCIAL ONE Air cleaner,fan 401-7180-533.31-20 335.40 Compressor 401-7180-533.35-01 919.69 SUNSET DO-IT BEST HARDWARE Heater fan 401-7180-533.31-20 22.39 Framing hammer 401-7180-533.35-01 28.23 Drivers gloves 401-7180-533.35-01 13.61 Caulk gun 401-7180-533.35-01 4.37 Regulator 401-7180-533.35-01 86.87 Electrode 401-7180-533.48-10 5.52 Fasteners 401-7180-533.48-10 3.86 SWAIN'S GENERAL STORE INC Casters,screws 401-7180-533.31-20 69.03 HARDWARE,AND ALLIED ITEM~401-7180-533.35-01 432.74 Drill bits,filter 401-7180-533.35-01 8.05 Wheel barrow 401-7180-533.35-01 64.78 Rust guard,solvent 401-7180-533.35-01 7.51 Overseed blend 401-7180-533.48-10 9.60 UNITED PARCEL SERVICE February shipping chgs 401-7180-533.42-10 45.22 WATTHOUR ENGINEERING CO INC Meter test board 401-7180-594.64-10 16,121.80 WESTERN STATES ELECTRIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 876.42 ELECTRICAL CABLES & WIRES401-7180-533.34-02 846.03 b /Page 15 Date: 3/25/03 City of Port Angeles City Council Expenditure Report From: 3/11/03 7'o: 3/24/03 Vendor Description , Account Number Invoice Amount WESTERN STATES ELECTRIC INC... ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 868.30 ELECTRICAL EQUIP & SUPPLY 401-71'80-533.34-02 238.04 FASTENERS., FASTENING DEV,'401-7180-533.34-02 74.66 FA..,STENERS, FASTENING DEV,'401-7180-533.34-02 251.24 FASTENERS, FASTENING DEV,~ 401-7180-533.34-02 112.93 ELECTRICAL CABLES & WIRES401-7180-533.34-02 1,274.60 SALE SURPLUS/OBSOLETE 401-7180-533.35-01 339.90 SALE SURPLUS/OBSOLETE 401-7180-533.35-01 125.55 Public Works-Electric Electric Operations Division Total'. $38,777.61 BECK INC, RW Prof svcs pe 01-31-03 401-7188-594.41-50 1,347.10 , Prof svcs pe 01-31-03 401-7188-594.41-50 433.50 Elwha UG pe 02-28 401-7188-594.41-50 2,350.30 HARRISON EQUIPMENT CO INC Mezzanine construction 401-7188-594.65-10 12,255.00 PARAMETRIX INC Consulting svcs 401-7188-594.41-50 4,581.80 QWEST 03-02 Qwest billing 401-7188-594.42-10 , 64.92 Public Works-Electric ' ' Electric Projects Division Total: $21,032.62 Public Works-Electric Department Total: $63,268.80 Electric Utility Fund Fund Total: $65,603.45 ANGELES CONCRETE PRODUCTS Control density fill 402-7380-534.34-02 189.35 ANGELES MACHINE WORKS IHt Drill hole 402-7380-534.34-02 4.98 ANGELES MILLWORK & LUMBER CO Polyseal 402-7380-534.31-20 3.80 Hex nuts,caps 402-7380-534.34-02 15.19 AT&T WIRELESS SERVICES 03-05 AT&T a/c 49862030 402-7380-534.42-10 14.16 BLAKE SAND & GRAVEL INC Patio blocks,solid blocks 402-7380-534.34-02 31.81 Blended soil 402-7380-534.34-02 118.48 CLALLAM CNTY DIV OF ENV HEALTH Water testing 402-7380-534.48-10 632.00 EDGE ANALYTICAL Lab sample-Elwha 402-7380-534.48-10 507.00 FAMILtAN NW PIPE FITTINGS 402-7380-534.34-02 751.54 PIPE FITTINGS 402-7380-534.34-02 45.12 FEDERAL EXPRESS CORP February shipping chgs 402-7380-534.42-10 7.25 February shipping chgs 402-7380-534.42-10 5.25 JJ KELLER & ASSOCIATES MARKERS, PLAQUES,SIGNS 402-7380-534.31-20 39.98 OFFICE MECH AIDS,SM MACH 402-7380-534.31-20 61.89 JPMORGANCHASE Water seminar 402-7380-534.43-10 269.00 KAMAN INDUSTRIAL TECHNOLOGIES Hydrant wrench 402-7380-534.31-20 178.71 LINCOLN INDUSTRIAL CORP Galvanized ladder 402-7380-534.34-02 1,427.19 MIDDLETON AUTO AND TRUCK INC Files 402-7380-534.31-20 18.85 OLYMPIC PAPER & SUPPLY CO Liquid chlorine 402-7380-534.31-05 179.07 Liquid chlorine 402-7380-534.31-05 179.07 , Liquid chlorine 402-7380-534.31-05 179.07 Liquid chlorine 402-7380-534.31-05 -179.07 Liquid chlorine 402-7380-534.31-05 179.07 5~Page 16  Date: 3/25/03  City of Port Angeles City Council Expenditure Report ~,~'" From: 3/11/03 To: 3/24/03 Vendor Description , Account Number Invoice Amount OLYMPIC PAPER a SUPPLY CO... Liqu, id chlorine 402-7380-534.31-05 -179.07 Liquid chlorine 402-7380-534.31-05 179.07 Liquid chlorine 402-7380-534.31-05 -179.07 Liquid chlorine 402-7380-534.31-05 179.07 Bl~ached towels 402-7380-534.31-20 81.15 Bleached towels 402-7380-534.31-20 -81.15 Bleached towers 402-7380-534.31-20 81.15 OLYMPIC STATIONERS INC Appointment books 402-7380-534.31-01 18.55 PACIFIC OFFICE EQUIPMENT INC Toner 402-7380-534.31-01 213.80 Cell phone battery 402-7380-534.31-20 39.98 , PACIFIC OFFICE FURNITURE Chair 402-7380-534.31-01 319.19 PARKER PAINT MFG CO INC Paint,paint supplies 402-7380-534.31-20 49.58 PUD #1 OF CLALLAM COUNTY 03-11 203 Reservoir Rd 402-7380-534.47-10 234.92 QWEST 03-10 Qwes! billing 402-7380-534.42-10 511.03 SHOTWELL CORP, JONATHAN Concrete rubble 402-7380-534.31-20 59.51 SPARLING INSTRUMENTS INC ' , Board,packing assembly 402-7380-534.34-02 383.32 Packing assembly 402-7380-534.34-02 367.41 SUNSET DO-IT BEST HARDWARE Wire pins 402-7380-534.31-20 2.00 'O-rings 402-7380-534.31-20 7.99 Grease gun,connector 402-7380-534.31-20 42.93 Emery cloth 402-7380-534.31-20 17.12 Hex caps,nuts,washers 402-7380-534.31-20 3.56 Tape,acetylene,caps 402-7380-534.34-02 46.37 SWAIN'S GENERAL STORE INC Brush set 402-7380-534.31-20 16.13 Coil ,bark 402-7380-534.31-20 28.18 Paddle 402-7380-534.31-20 14.90 Pump supplies,glue 402-7380-534.34-02 39.40 TUG SERVICES INC WATER SEWAGE TREATMENT 402-7380-534.34-02 422.57 UTILITIES UNDERGROUND LOC CTR Underground locates-Feb 402-7380-534.41-50 21.73 WA STATE DEPARTMENT OF HEALTH DBP Treatment Plant 402-7380-534:48-10 89.00 Permit fee,certification 402-7380-534.49-90 5,844.20 Public Works-Water Water Division Total: $13,733.28 FEDERAL EXPRESS CORP February shipping chgs 402-7388-594.42-10 7.40 February shipping chgs 402-7388-594.42-10 16.75 February shipping chgs 402-7388-594.42-10 34.25 JPMORGANCHASE Airfare-Knutson 402-7388,594.43-10 279.00 PACIFIC OFFICE EQUIPMENT INC Laptop case 402-7388-594.43-10 85.48 PENINSULA DAILY NEWS Peabody Hts Cover 402-7388-594.44-10 160.20 Public Works-Water Water Projects Division Total: $583.08 Public Works-Water Department Total: $14,316.36 ' Water Fund Fund Total: $14,316.36 BIOCYCLE 12 Issues 403-0000-237.00-00 -5.66 ag,e17 Date: 3/25/03 City of Port Angeles City Council Expenditure Report From: 3/fl/03 To: 3/24/03 Vendor Description Account Number Invoice Amount JPMORGANcHASE Camera accessories 403-0000-237.00-00 -9.68 NURNBERG SCIENTIFIC Dish,pan liners '40'3-0000-237.00-00 -3.30 RUECK COMPANY INC Refurbish rotor ' 403-0000-237.00-00 -119'.06 us FILTER/STP, ANCO Probe 10-01-02 403-0000-237.00-00 -16.40 Probe 12-28-01 403-0000-237.00-00 -16.40 WOODS END RESEARCH LABORATORY Compost kit #2261 403-0000-237.00-00 -29.89 Division Total: -$200.39 Department Total: -$200.39 ANGELES MILLWORK & LUMBER CO Lumber,pad-compost system 403-7480-535.31-20 42.66 BIOCYCLE 12 Issues 403-7480-535.49-01 74.66 BLAKE SAND & GRAVEL INC Orange gloves 403-7480-535.31-20 0 57.26 Jet set concrete ' 403-7480-535.31-20 25.43 Pipe,gasketed tee 403-7480-535.31-20 ' 670.00 CLALLAM CNTY DIV OF ENV HEALTH Nitrate test 403-7480-535.48-10 25.00 CORNELL AUTO PARTS Emery cloth 403-7480-535.31-20 7.57 csus FOUNDATIOI~ INC Enrol Iments ,manbals 403-7480-535.31-20 135.00 FABCO PLASTICS WESTERN BC LTD Saddle branches 403-7480-535.31-20 3,597.04 Transition sleeves 405-7480-535.31-20 325.62 Credit saddle branches 403-7480-535.'31-20 -2,948.00 FEDERAL EXPRESS CORP February shipping chgs 403-7480-535.49-90 27.35 HARTNAGEL BUILDING SUPPLY INC White melamine 403-7480-535.31-20 11.69 JPMORGANCHASE Camera accessories 403-7480-535.31-01 127.66 KAMAN INDUSTRIAL TECHNOLOGIES Motor,seals,plugs 403-7480-535.31-20 534.20 Seals 403-7480-5,35.31-20 37.52 LINCOLN INDUSTRIAL CORP Labor chg 403-7480-535.31-20 21.64 Pipe 403-7480-535.31-20 55.56 Pipe straps 403-7480-535.31-20 528.23 Math correction 403-7480-594.64-10 4.32 METROCALL 03-01 Metrocall billing 403-7480-535.42-10 32.52 NURNBERG SCIENTIFIC Dish,pan liners 403-7480-535.31-20 43.46 OLYMPIC PAPER & SUPPLY CO Paper towels,tissue 403-7480-535.31-20 159.48 Cooler rental 403-7480-535.31-20 21.53 Paper towels,tissue 403-7480-535.31-20 -159.48 Paper towels,tissue 403-7480-535.31-20 159.48 Cooler rental 403-7480-535.31-20 -21.53 Cooler rental 403-7480-535.31-20 21.53 Cooler rental 403-7480-535.31-20 -21.53 OLYMPIC SPRINGS INC Cooler rental 403-7480-535.31-20 21.53 OLYMPIC STATIONERS INC Clip board 403-7480-535.31-01 22.79 Cartridges,pens 403-7480-535.31-01 187.13 Bi nder 403-7480-535.31-01 8.52 Calculators 403-7480-535.31-01 81.75 ~--~, Page 18 Date: 3/25/03 City of Port Angeles City Council Expenditure Report From: 3/1 ~/03 To: 3/24/03 Vendor Description Account Number Invoice Amount QWEST 03-02 Qwest billing 403-7480-535.42-10 38.27 03-02 Qwest billing ~403-7480-535.42-10 38.27 RUECK COMPANY INC Refurbish rotor ,403-7480-535.48-10 1,571,01 RYAN HERCO PRODUCTS CORP Coupler 403-7480-535.31-20 133.78 s & B ~NC DMS support svcs 2003 403-7480-535.42-10 650.00 WWTP Upgrade 403-7480-594.64-10 980.00 SUNSET DO-IT BEST HARDWARE Orange paint 403-7480-535.31-20 7.02 Plug,flashlight,tap 403-7480-535.31-20 20.38 Cleaner 403-7480-535.31-20 6.08 Hose fittings,wedge 403-7480-535.31-20 52.43 Round rod 403-7480-535.31-20 2.03 Hand swager, cable,chain 403-7480-535.31-20 , 196.16 Credit hand swager 403-7480-535.31-20 -160.13 Quick links 403-7480-535.3%20 2.01 Sealant,chip brush 403-7480-535.31-20 10.76 , Washer, nutsetter, 403-7480-535.31-20 12.55 Hex ca ps 403-7480-535.31-20 114.13 Paint tray,chain,shackle 403-7480-535.31-20 100.63 Hex nuts,grind wheels 403-7480-535..31-20 51.83 Lifting strap 403-7480-535.35-01 72.04 SWAIN'S GENERAL STORE INC Gasket,silicone 403-7480-535.31-20 9.67 Masking tape,coveralls , 403-7480-535.31-20 153.12 Hoses 403-7480-535.31-20 15.08 Gloves 403-7480-535.31-20 40.83 Rubber boots 403-7480-535.31-20 21.50 Paint tray liner 403-7480-535.31-20 2.86 Keytags, keys 403-7480-535.31-20 5.94 Pail,brush set,pad 403-7480-535.31-20 9.69 Rod,links,drill bit 403-7480-535.31-20 48.73 UNITED PARCEL SERVICE February shipping chgs 403-7480-535.42-10 19.43 us FILTER/STRANCO Probe 10-01-02 403-7480-535.31-20 216,40 Probe '12-28-01 403-7480-535.31-20 216.40 UTILITIES UNDERGROUND LOC CTR Underground locates-Feb 403-7480-535.41-50 21.73 WA STATE DEPARTMENT OF ECOLOGY VVW Permit WA0023973 403-7480-535.49-90 6,429.53 WOODS END RESEARCH LABORATORY Compost kit #2261 403-7480-535.31-20 394.39 Public Works-Wastewater Wastewater Division Total: $15,422.14 ANGELES ELECTRIC INC Compost facility 403-7488-594.65-10 - 115.95 Compost facility 403-7488-594.65-10 10,773.00 HORIZON EXCAVATING INC Roof Drain prat 1 403-7488-594.65-10 29,612.47 Public Works-Wastewater Wastewater Projects Division Total: $40,269.52 Public Works-Wastewater Department Total: $55,691.66 Wastewater Fund Fund Total: $55,491.27 1 Page 19  Date: 3/25/03 City of Port Angeles City Council Expenditure Report From: 3/11/03 To: 3/24/03 Vendor Description , Account Number Invoice Amount CPS Util ,Worker testing 404-0000-237.00-00 -50.72 Util Worker testing 404-0000-237.00-00 1.44 Division Total: -$49.28 Department Total: -$49.28 cps Util Worker testing 404-7580-537.31-20 669.22 Util Worker test, lng 404-7580-537.31-20 -18.94 ORKIN EXTERMINATING COMPANY INC SUPPLIES 404-7580-537.31-20 86.56 PACIFIC OFFICE EQUIPMENT INC 3.25" Paper 404-7580-537.31-01 62.22 3.25" Paper 404-7580-537.31-01 162.30 PORT ANGELES POWER EQUIPMENT Fix blower rope 404-7580-537.48-10 30.24 SWAIN'S GENERAL STORE INC Spray paint,PVC pipe 404-7580-537.31-20 24.59 Ammunition 404-7580-537.31-20 53.78 Brake cleaner 404-7580-537.31-20 ' 9.32 WA STATE DEPARTMENT OF ECOLOGY WW Permit ST6108 404-7580-537.49-90 5,316.50 Public Works-Solid Waste Solid Waste Division Total: , $6,395.79 PARAMETRIX INC LF Engineering pe 1-24 404-7588-594.41-50 12,661.32 LF Engineering pe 1-24 404-7588-594.41-50 428.08 Public Works-Solid Waste Solid Waste Projects Division Total: $13,089.40 Public Works-Solid Waste Department Total: $19,485.19 Solid Waste Fund Fund Total: $19,435.91 c & F INSULATION City rebate-Cardiff 421-7121-533.49-86 3,918.40 City rebate-Perry 421-7121-533.49-86 1,414.00 GLASS SERVICES CO INC City rebate-Morgan stern 421-7121-533.49-86 815.00 MATHEWS GLASS CO INC City rebate-Cardiff 421-7121-533.49-86 1,010.85 CHRIS MUIR City rebate-343130 421-7121-533.49-86 30.00 HERSHEL LESTER City rebate-412750 421-7121-533.49-86 50.00 Public Works-Electric Conservation Loans Division Total: $7,238.26 Public Works-Electric Department Total: $7,238.25 ConservatiOn Loans/Grants Fund Total: $7,238.25. ALDERGROVE CONSTRUCTION INC Pump station prat 1 453-7488-594.65-10 41,796.00 PUMPTECH INC Install Magna Drive 453-7488-594.65-10 71,791.78 Public Works-Wastewater Wastewater Projects Division Total: $113,587.78 Public Works-Wastewater Department Total: $113,587.78 WasteWater Utility ClP Fund Total: $113,587.78 ACTION BRAKE & MUFFLER Pads for brakes 501-7630-548.34-02 625.56 Parts for brakes 501-7630-548.34-02 165.77 Labor-brakes,master cyl 501-7630-548.48-10 252.08 Labor 501-7630-548.48-10 274.78 ANGELES MACHINE WORKS INC Build up,line bore 501-7630-548.34-02 584.28 ' Extend striker bars 501-7630-548.48-10 1,093.35 BRYANT'S UPHOLSTERY Driver side cushion 501-7630-548.48-10 135.25 Recover bench cushion 501-7630-548.48-10 216.40 62Page2O City of Port Angeles oate: 3125103 City Council Expenditure Report From: 3/11/03 To: 3/24/03 Vendor Description , Account Number Invoice Amount BRYANT'S UPHOLSTEP,Y... Recover cushion 501-7630-548.48-10 81.15 CATERPILLAR FINANCIAL SVCS CORP D7 Cat tractor pmt 1 of 4 501-7630-548.45-30 59,171.69 D7 Cat tractor prat 1 of 4 501-7630-548.45-30 -59,171.69 D7 Cat tractor pmt 1 of 4 501-7630-548.45-30 59,171.69 D? Cat tractor prat 1 of 4 501-7630-548.45-30 4,852.08 CHEVRON USA Credit card gasoline-Feb 501-7630-548.32-10 43.96 Credit card ga§oline-Feb 501-7630-548.32-10 21.99 COP. NELL AUTO PARTS Filter 501-7630-548.34-02 18.26 Parts 501-7630-548.34-02 22.03 Parts 501-76,30-548.34-02 34.18 CUMMINS NORTHWEST INC Generator 501-7630-594.64-10 20,136.02 DENVER'S T~P'E CO ~NC Replace oil 501-7630-548.32-20 8.76 Transmission fluid 501-7630-548.32-20 28.13 Lubra kleen,bulbs 501-7630-548.34-02 4.05 Lubra kleen,brakes 501-7630-548.34-02 50.31 ' , Rotor,cap,wire set 501-7630-548.34-02 85.21 Bulbs 501-7630-548.34-02 7.47 Ignition pads,wire set 501-7630-548.34-02 113.34 Weather stripping 501-7630-548.34-02 58.43 Lubra kleen 501-7630-548.34-02 2.43 LOF,lubra kleen,wipers 501-7630-548.34-02 22.99 Wiper module 501-7630-548.34-02 49.77 Fuel pump,parts 501-7630-548.34-02 173.93 Ign ition cyl inde r 501-7630-548.34-02 116.86 Lubra kleen 501-7630-548.34-02 2.43 Lubra kleen 501-7630-548.34-02 2.43 Pan gasket 501-7630-548.34-02 21.91 LOF,safety check 501-7630-548.34-02 13.26 Lubra kleen 501-7630-548.34-02 2.43 LOF,safety check 501-7630-548.34-02 13.26 LOF,safety check 501-7630-548.34-02 13.26 LOF,safety check 501-7630-548.34-02 13.26 Lube oil filter 501-7630-548.34-02 41.12 Flat repair 501-7630-548.48-10 15.69 LOF,safety check 501-7630-548.48-10 28.14 Labor 501-7630-548.48-10 62.76 Labor 501-7630-548.48-10 32.46 Labor 501-7630-548.48-10 16.23 Labor 501-7630-548.48-10 129.84 Flat repair 501-7630-548.48-10 10.82 ' Labor 501-7630-548.48-10 32.46 Labor 501-7630-548.48-10 28.14 '~~age 21 Date: 3/25/03 City of Port Angeles City Council Expenditure Report From: 3/11/03 To: 3/24/03 Vendor Description Account Number Invoice Amount DENVER'S TIRE CO INC... Labor 501-7630-548.48-10 33.54 Labor '50~-7630-548.48-10 64.92 Labor '501-7630-548.48-10 173.12 Labor 50,1-7630-548.48-10 64.92 LOF,safety check.labor ' 501-7630-548.48-10 28.14 LOF,flat repair, labor 501-7630-548.48-10 35.71 La bor 501-7630-548.48-10 48.69 Labor 501-7630-548.48-10 33.54 Flat repair 501-7630-548.48-10 29.21 Change tires ' 501-7630-548.48-10 15.15 Rebuilt transmission 501-7630-548.48-10 1,390.91 LOF,safety check,labor ' 501-7630-548.48-10 28.14 Labor 501-7630-548.48-10 17.31 Labor 501-7630-548.48-10 49.77 Labor 501-7630-548.48-10 49.77 ' Replace resonat6r pipe 501-7630-548.48-10 101.71 FERRELLGAS INC Propane 501-7630-548.32-12 172.49 HEARTLINE Battery 501-7630-548.34-02 55.13 Battery 501-7630-548.'34-02 50.80 JENNINGS EQUIPMENT INC Hose 501-7630-548.34-02 70.24 Hose 501-7630-548.34-02 70.24 KAMAN INDUSTRIAL TECHNOLOGIES Radial bearings 501-7630-548.34-02 195.50 LES SCHWAB TIRE CENTER (CITY) Tires 501-7630-548.31-10 142.17 Tires 501-7630-548.31-10 263.33 Switch tires 501-7630-548.48-10 51.40 Wheel spin balance 501-7630-548.48-10 24.89 LES SCHWAB TIRECTR-SOLID WASTE Wastehauler lugs 501-7630-548.31-10 113.43 Tires 501-7630-548.31-10 236.20 Tires 501-7630-548.31-10 236.20 Flat repair,wheel switch 501-7630-548.48-10 45.07 Flat repair,wheel switch 501-7630-548.48-10 43.28 Switch tires 501-7630-548.48-10 26.24 Switch tires 501-7630-548.48-10 57.08 METROCALL 02-01 Metrocall billing 501-7630-548.42-10 46.56 MI DDLETON AUTO AND TRUCK INC Fittings 501-7630-548.34-02 12.68 Switch 501-7630-548.34-02 7.43 Antenna 501-7630-548.34-02 29.63 Clamp 501-7630-548.34-02 5.68 Pads 501-7630-548.34-02 51.86 Filters ,cleaner 501-7630-548.34-02 44.06 filters,fittings 501-7630-548.34-02 21.59 Mud flap 501-7630-548.34-02 7.56 '~Page 22 Date: 3/25/03 City of Port Angeles City Council Expenditure Report From: 3/11/03 To: 3/24/03 Vendor Description , Account Number Invoice Amount MIDDLETON AUTO AND TRUCK INC... S~rl~or 501-7630-548.34-02 68.80 Mud flap 501-7630-548.34-02 15.13 Pads 501-7630-548.34-02 69.40 Gasket 501-7630-548.34-02 1.40 Parts 501-7630-548.34-02 78.60 Cable 501-7630-548.34-02 64.90 Fan belt 501-7630-548.34-02 28.34 Swivel 501-7630-548.34-02 21.36 Bulbs 501-7630-548.34-02 9.44 Filters 501-7630-548.34-02 122.81 , Distributor cap,rotor 501-7630-548.34-02 22.36 Sensor 501-7630-548.34-02 38.57 Termina Is ,core 501-7630-548.34-02 31.46 Filter kit 501-7630-548.34-02 18.42 Core deposit 501-7630-548.34-02 , 7.03 Brake parts 501-7630-548.34-02 51.17 Headlights,bulbs 501-7630-548.34-02 30.62 Bblbs 501-7630-548.34-02 16.25 Brakes,fitting 501-7630-548.34-02 52.51 Filters ,screws 501-7630-548.34-02 56.63 Pa ds 501-7630-548.34-02 127.24 Fitting 501-7630-548.34-02 6,34 Credit pads 501-7630-548.34-02 -122.74 Credit core deposit 501-7630-548.34-02 -131.02 Clamp 501-7630-548.34-02 5.68 Filters 501-7630-548.34-02 80.49 Air filter 501-7630-548.34-02 4.84 Credit wrench,core 501-7630-548.34-02 -14.79 Cylinder 501-7630-548.34-02 40.01 Wrenches 501-7630-548.35-01 13.91 Wrench 501-7630-548.35-01 7.76 FRANCIS STROMSKI Reimb 50% work boots 501-7630-548.31-01 47.43 N C MACHINERY CO Shield AR-Thermo 501-7630-548.45-30 4,000.00 NORSTAR INDUSTRIES INC Tank kit,spray system 501-7630-594.64-10 2,180.78 Hydraulic conveyor 501-7630-594.64-10 7,725.89 OLYMPIC PAPER & SUPPLY CO Teri wipers,roll towels 501-7630-548.31-01 201.34 Ted wipers, roll towels 501-7630-548.31-01 -201.34 Ted wipers,roll towels 501-7630-548.31-01 201.34 OLYMPIC STATIONERS INC Books,calculators 501-7630-548.31-01 90.63 Office supplies 501-7630-548.31-01 7.10 Pencil sharpener 501-7630-548.31-01 32.37 PACIFIC UTILITY EQUIPMENT INC Motor,Repair kits,shocks 501-7630-548.34-02 1,166.64 -5°age 23 Date: 3/25/03 City of Port Angeles City Council Expenditure Report From: 3/1 '1/03 To: 3/24/03 Vendor Description Account Number Invoice Amount PACIFIC UTILITY EQUIPMENT INC... Mount dish,bracket 501-7630-548.34-02 380.58 PAPE' MACHINERY #21 Bearing ,impeller '50'1-7630-548.34-02 128.78 Seat '501-7630-548.34-02 83i.54 PETTIT OIL COMPANY February gasoline 50,1-7630-548.32-10 37.09 .' February gasoline 501-7630-548.32-10 64.02 February gasoline 501-7630-548.32-10 21.73 February gasoline , 501-7630-548.32-10 27.20 February gasoline 501-7630-548.32-10 20.46 February gasoline 501-7630-548.32-10 45.44 February gasolin(~ 501-7630-548.32-10 54.59 February gasoline 501-7630-548.32-10 , 68.39 February gasoline 501-7630-548.32-10 73.96 February gasoline 501-7630-548.32-10 34.27 February gasoline 501-7630-548.32-10 66.77 February gasoline 501-7630-548.32-10 142.77 ~ February gasolin'e 501-7630-548.32-10 66.19 February gasoline 501-7630-548.32-10 85.76 February gasoline 50.1 -7630,548.32-10 130.04 February gasoline 501-7630-548.32-10 132.45 February gasoline 501-7630-548.32-10 75.22 February gasoline 501-7630-548.32-10 104.86 February gasoline 501-7630-548.32-10 28.15 February gasoline 501-7630-548.32-10 69.60 February gasoline 501-7630-548.32-10 165.73 February gasoline 501-7630-548.32-10 92.42 February gasoline 501-7630-548.32-10 118.50 February gasoline 501-7630-548.32-10 112.06 February gasoline 501-7630-548.32-10 89.81 February gasoline 501-7630-548.32-10 142.00 February gasoline 501-7630-548.32-10 154.31 February gasoline 501-7630-548.32-10 70.88 February gasoline 501-7630-548.32-10 86.11 February gasoline 501-7630-548.32-10 136.24 February gasoline 501-7630-548.32-10 111.31 February gasoline 501-7630-548.32-10 70.91 February gasoline 501-7630-548.32-10 35.72 February gasoline 501-7630-548.32-10 65.61 February gasoline 501-7630-548.32-10 68.18 February gasoline 501-7630-548.32-10 70.95 February gasoline 501-7630-548.32-10 28.70 February diesel 501-7630-548.32-10 16.92 PORT ANGELES FORD LINCOLN Sensor tess core return 501-7630-548.34-02 217.17 -'-6 Page 24  Date: 3125103 City of Port Angeles City Council Expenditure Report "~,~' From: 3~fl~03 To: 3/24/03 Vendor, Description Account Number Invoice Amount PORT ANGELES FORD LINCOLN... Bolts 501-7630-548.34-02 7.75 N uts '50 i -7630-548.34-02 3.59 Labor for engine repair '501-7630-548.48-10 121172 PORT ANGELES POWER EQUIPMENT Gasket,spacer 50rl-7630-548.34-02 4.33 Pads 501-7630-548.34-02 9.63 SANDY'S RACE STREET AUTO PARTS Pads 501-7630-548.34-02 141.27 Parts 501-7630-548.34-02 24.35 SIMPSON'S USED PARTS & TOWING Tape deck 501-7630-548.34-02 54.10 STRAIT ALIGNMENT & BRAKE Surface rotors 501-7630-548.48-10 17.31 SUNSET DO-IT BEST HARDWARE Pocket book 501-7630-548.31-01 13.96 Helicoil kit,hex caps 501-7630-548.34-02 , 55.86 Welding gloves 501-7630-548.34-02 18.49 Rope, pulley,swivel 501-7630-548.34-02 25.08 Hooks,casters ,shovel 501-7630-548.34-02 21.57 TRANSFAC FUNDING CORPORATION Frt chgs-NW W/H Logistics 501-7630-548.34-02 53.00 UNITED PARCEL SERVICE February shipping chgs ~ 501-7630-548.34-02 24.55 Public Works-Equip Svcs Equipment Services Division Total: $114,590.75 Public Works-Equip Svcs Department Total: $114,590.75 Equipment Services Fund Total: $1 t4,590.75 COSTCO CREDIT CARD PUTS Blank CDs 502-2081-518.31-01 32.86 ELEMENT K JOURNALS Inside Netware , 502-2081-518.49-01 104.95 OLYMPIC STATIONERS INC Binder 502-2081-518.31-01 12.57 Foot rest,binder 502-2081-518.31-01 55.76 Bind ers 502-2081-518.31-01 32.00 Paper 502-2081-518.31-01 43.82 Data rulers 502-2081-518.31-01 17.53 Finance Department Information Technologies Division Total: $299.49 Finance Department Department Total: $299.49 Information Technology Fund Total: $299.49 AWC EMPLOYEE BENEFITS TRUST NAP Basic Plan-Police 503-1631-517.46-30 70.14 CAMPORINI, RICHARD Disability board-February 503-1631-517.46-35 151.64 FLEX-PLAN SERVICES INC Monthly processing-Feb 503-1631-517.41-50 121.30 COLIN HUFFMAN Reimb medical expenses 503-1631-517.46-30 375.00 TRENIA FUNSTON Reimb medical chgs 503-1631-517.46-30 25.62 SEQUIM AQUATIC RECREATION CTR Member-German 503-1631-517.41-51 605.92 UNUM LIFE INS CO OF AMERICA Admin LFF Disability 503-1631-517.46-31 1,139.17 Police LFF Disability 503-1631-517.46-31 1,041.84 Self Insurance Other Insurance Programs Division Total: $3,530.63 HEALTHCARE MGMT ADMNSTRS INC 03-11 Dental claims EFT 503-1637-517.46-01 3,037.00 Self Insurance Medical Benefits Division Total: $3,037.00 REX GEBERDING Claim settlement 503-1671-517.49-98 6,472.00 Self Insurance Comp Liability Division Total: $6,472.00 -r77 25 .,<~,, Date: 3/25/03 '~~ City of Port Angeles City Council Expenditure Report, From: 3/11/03 To: 3/24/03 Vendor Description ' Account Number Invoice Amount Self Insurance Department Total: $13,039.63 Self-Insurance Fund Fund Total: $13,039.63 OLYMPIC PRINTERS INC Fold pages 652-8630-575.31-01 48.69 Black cover stock 652-8630-575.31-01 109.71 Laser paper 652-8630-575.31-01 340.61 Cutting 652-8630-575.31-01 21.64 White cover stock 652-8630-575.31-01 36.57 QWEST 02-14 Qwest billing 652-8630-575.42-10 42.18 Ester Webster/Fine Arts Ester Webster/Fine Arts Division Total: $599.40 , Ester Webster/Fine Arts Department Total: $599.40 Esther Webster Fund Fund Total: $599.40 FLEX-PLAN SERVICES (PAYROLL) P/R deductions pe 03-06 920-0000-231.53-10 1,052.92 LEOFF February co6tribution 920-0000-231.51-20 16,097.40 OFFICE OF SUPPORT ENFORCEMENT P/R deductions pe 03-06 920-0000-231.56-20 1,081.13 ' ' P/R deductions pe 03-06 920-0000-231.56-20 169.85 PERS PERS III pe 03-02-03 920-0000-231.51-10 819.00 February contribution 920-0000-231.51-10 18,723.25 UNITED WAY (PAYROLL) P/R deductions pe 03-06 920-0000-231.56-10 399.31 VOLUNTEER FIRE ASSOCIATION P/R deductions pe 03-06 920-0000-231.55-20 36.00 WSCFF/EMPLOYEE BENEFIT TRUST P/R deductions pe 03-06 920-0000-231.53-20 1,425.00 Division Total: $39,803.86 Department Total: $39,803.86 Payroll Clearing Fund Totah $39,803.86 Totals for check period From: 3/11/03 To: 3/24/03 $572,122.47 b/~8'Page 26 Finance Department Electronic Payments March 11, 2003 - March 24, 2003 Fund 401 03-20-03 Avista Power bill - February ' 152,022.40 401 03-24-03 WPPSS-Transmission bill - February 175,986.00 Total 330,008.40 C :\WINNTXProfilesXAdministrator~Personal\Wires.wpd 69 70 ORT NGELES p ............. WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: I April 1, 2003 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Final Acceptance and Release of Retainage for Electric Warehouse Mezzanine Construction - Project 02-08 I Summary: 02-08 involved two mezzanines at Electric to Project constructing Operations J provide needed dry storage of materials. A contract in the amount of $ 39,089.41 with Harrison I Equipment was executed to provide this construction. This project has been completed. The total cost for the project is $39,089.41 of which $37,283.06 has been paid. Recommendation: Accept Project 02-08, and authorize release of Harrison Equipment Company retainage in the amount of $1,806.35, upon receipt of required clearances from the Departments of Revenue, Employment Security, and Labor and Industries. Background /Analysis: Electric Operations had material stored in various locations around the City. This resulted in lost time and man hours when equipment and materials were needed for emergencies and for everyday work. In addition, the setup at the Cherry and Front Operations Center did not utilize space efficiently and was not sufficient for the .volume of material required. This project constructed two mezzanines totaling 1200 square feet of floor space, and re-arranged the shelves and racks to improve utilization of the space. This eliminated having to drive to two or three locations to pick up material. The contract was awarded by the City Council on September 3, 2002 to Harrison Equipment of Kent, Washink, ton in the amount of $39,089.41. The proiect has been completed and approved by the project manager. Payment has been submitted in the amount of $37,283.06 and an amount of $1,806.35 is being held in retainage. Staff recommends the City Council accept the proiect, and authorize release of Harrison Equipment retainal~e, upon receipt of clearances from Departments of Revenue, Employment Security, and Labor and Industries. N:\CCOUNCIL~FINAL~Vlezzanine Const., Proj 02-08, Final Acceptance.wpd Pages 73 and 74 were not part of this packet pOR NGELES W A S H I N O T O N, U. S. A. CITY COUNCIL MEMO DATE: April 1, 2003 TO: CITY COUNCIL FROM: Becky J. Upton, City Clerk/Management Assistant SUBJECT: Contract with United Way for Administration of' City of Port Angeles 2003 Human Services Funds Summary: At its meeting of March 18, 2003, the City CoUncil received a report from the United Way Executive Director' on the proposed 2003 allocations for the City's Human Services funds. Councilmember Erickson participated as the City's representative in the collaborative process with Clallam County and the Cit, y of Sequim, and the proposed allocations established are within the realm of the City's approved budget for 2003. In order to proceed with the administration of these funds, it is necessary to approve a contract with united Way. Recommendation: That the City Council authorize the Mayor to sign the contract with United Way for the administration of the City's 2003 Human Services funds. Background / Analysis: Approximately nine years ago, the City contracted with United Way to ' administer the City's Human Services funds. United Way will again be administering these funds in 2003 and, similar to previous agreements, United Way is to receive 2% of the distributed funds as reimbursement for administrative costs. For the year 2003, the level of Human Services funding was budgeted at $122,592. The recommended allocations total $120,150, plus $2,403.00 (2% administrative costs), for a total contract amount of $122,553.00. Attachment 75 CONTRACT THIS CONTRACT is entered into this __ day bf' ,2003, between the City of Port Angeles, Washington, hereinafter referred to as "City", and United Way of Clallam County, Washington, hereinafter referred to as "United Way". REPRESENTATIONS 1. As a code city operating under Title 35 A RCW, the City of Port Angeles has the legal authority, as set forth in RCW 35A. 11.020, to exercise broad pclwers in the rendering of local social, recreational, and educational services, hereinafter'referred to as "human services". 2. It is in the public interest for City funds to be expended for human services. 3. United Way is willing and able to allocate, administer,' and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scope of Services. United Way shall provide the following services: A.Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; -1- C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds as set forth in the attached Exhibit A in accordance with City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor and provide year-end report to City regarding provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The time of performance by United Way shall be ' commensurate with the City's 2003 budget calendar. 3. Compensation and Method of Payment. A. ' The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City-funded human services agencies. 4. Recordkeeping and Reporting. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi-annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi-annual report will be due with the 2nd and 4th quarter reports. 5.~ Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, -2- 77 including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance,of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non-breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If e~ther party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such .material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' Written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 7. Non-Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non-discriminatory -3- requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understandihg not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES UNITED WAY By: By: Glenn Wiggins, Mayor ' Title: ,Executive Director ATTEST: ATTEST: Becky J. Upton, City Clerk Title: ' APPROVED AS TO FORM: Craig D. Knutson, City Attorney G 5Le~I_B ackup~AGREEM ENTS&C ONTR. ACTS~2003-Unitefl Way. c~n.vfl>d March 25, 2003 -4- United Way of Oallam County - 2001-2003 Qty of Port Angeles Human Services Funding 03/12/2003 ..... AgencylPr~grem 200t I~.A~ ~)Z'l~.~. 2003 P'~. ' 20~ ~'J~. ' 'uae'of funding _ __ ' ............ .- .... # Ser~___ __P'~'ogrem - Recommend Recommend. Requeet Racomman. _ This program: Budget Firat Step I=smlly Support Canter Drop-In Center $13,000' $13,50~-'- -$13,500 --$'1370(~ Fund drep-in c~nter 4 af~emoons/wk Families' support systems improved, people 700 -;- $13,500 access naeded resources, children have )osiflve H?althy Fem. IUe~ - Exchange Club Center $25,000 $25,000 $25,000 $20,000 Program sul~port for pfavention'sar~'ices 'l~crease~l parenting 'kn~'wledge, Increased $39 -- $713,400 which allow children & families t~ live free community awareness of child abuse from violence neglect, youth make better decisions Safe Home/Sexual Assault $20,000 $0 Education, advocacy, c.~uns;~ling fo~: victims I~amtlles sheltered, ~'i~k'to victims & f~'milie~; l, 174 $~47,700 of domestic violence & their families- reduced, youth suppofl groups implemented Lutheran $o¢1al Services ....... Parent Line $2,000 Supervised family visits h-' $1,200' $5,000 $4,360 Supervised vis}~s with non-c~St°d]sl parer~t~ I ' Increased parantlchild communication, 75 $7~500 Involved In the court system and their children parenting skills learned & demonstrated, parents & children spend more time together free from abuse ,o .~o~/m,~=,¥o~ C..t,.7' T.m~.'.t ' ' ' Youth Development Support $15,000 $0 F~nd I:;mgrem I:~irecior to adl/t~liate'r & Teen man'bars feel they are engaging school '1~-' $20,000 expand existing & new progre~na for youth & life with ¢onlidenc. a & success, form healthy aged 13-19..' relationships, usa problem solving skills Olympic Com, ro .unity Action ' Adult Action .... I $8',000" $10,000 -$10,000 $0 '- ' Day care:for flail eidefly Stimulating activities & nutritious meals for 25 $10,000 I . clients, respite for cereglvera, clients have better hea~ and remsth in their environment I longer Health Care Access $10,009 $'10,000 $10,0'00 $'10,000 Provide ~sistan~ ~o Iow income Individ~ Less v'Isits to ER, pain & suffering are 100 '~I 0,000 i { & families for health care & dental needs ' alleviated, cllent~ treated with respect Page 2 of 3 United Way of Clallam County - 200].-2003 City of Port Angeles Human Services Funding 03/12/2003 Al~lenc¥1Progrem 200:1 P.A. 2002 pd~.' ' 2003 I~.A. 2003 P.A, U'ae of'~undlng Outcomes # Serv~ Program Recommend l Recommend. RequNt Rocommen. _ This program __B_u_~dgot ............ P,A, Parant~l Matters Foundltton ....... First Teacher Ne, a~lette~ $5,760 $0 Pay for Flmt Teacher monthly newwststter Parents learn about importance of reading, 240 $5,760 and developmental cards for parents of young safety, responsibility, discipline techniques, children community resources, school preparedness Peninsula Community Me'~t~l H~alth --- Crisis Line $8',50b $~000 $0 "' 24 hour/day crisis ~ll-ln li~a CI1#~ linked'with apemprtate commun~ 350 $26,25O' ts - resources, clients ass. eased for treatment or ~) referral ....... & ~_ c~ .... $5;ooo .... I · F----Rasi3i'te Ca'relFamllles with children ..... $t8,000 $18,000 $t 0.000 'Respite services 4 week-end 'day~ a month Da~-rease I~ anger & violent behaviors, 20 $23,015 i for parents of seriously emotionally disturbed increased use of problem aotvlng techniques, children children wiffi emotional problems have _ _ , cons_troctive social interaction_ Penl-~-sule Dispute Reeol'utlo. 'Coulter , , I " $--~ $7,500 ' $7,~0b $7,600 ~upport for parent/teen me~iatlon progra'm Ef~th~ comm~'n'lcetlon [ncrsased, durable 49 $7.497 agreements reached that reduce risk behavior, increased understanding between family members, teens have increased skills Pro Bono Lawyers $0 '$3,~)00" "~3,1~00 ~0 ' ' P~y for direct sen/ices t~3 ~esldants who n~l Clients get appropriate services, legal ~5 $3,000 help with civil legal matters; paternity, child problems are heard by the cou~t, legal needs support plans, landlord/tenant, etc. :, ere resolved ........ Serenity Houee .................. Childcare at Family Village $9,800 -- $9,800 $9,800 $9,80~ Child care & peechool ~or children of' Chll~ren receive high qual'ity child care, .duit 72 $87,706 homeless and at-risk families family members able to seek employment, hmming, treatment, etc. YMCA Childcare/Day Camp $t 1 ,'500 ' -- Teen Scene/Youth at Risk $20,000 Combined Youth Programming $28,700 $30,000 $~;0.000 Child care/Day car~ a'~ Teen Scene Childcere for ~'e~ family ~egardless' of ability 1,200 $;~71,275' to pay, kids increase personal & social skills. Teens have safe place to meet, personal growth experienced Page J of 3 BOYS & GIRLS CLUBS March 19, 2003 OF THE OLYMPIC PENINSULA Honorable City Council Members City of Port Angeles Admini~trative Office 321 East Fifth Street 400 w. Fir St. P.O. Box 4167 PO Box 1150 , Sequim, WA 98382-4167 Port Angeles, WA 98362 Tel (360) 683-8095 Fax (360) 582-1960 Email seqbgclb@olypen.com Honorable Port Angeles City Council Members; camel c. Sequlm Unit 400 W. Fir St. The Boys and Girls Clubs of the Olympic Peninsula P.o. Box respectfully submits the enclosed year-end report for the 2002 sequ~, w^ Local G0vemment Grant generously provided by the City of Mt. Angele~ Unit Port Angeles for our Mount Angeles Unit operations., 2620 so. Francis St. Po~1 Angeles, WA 98362 Tel (360) 417-2831 Due to my new status in 2002 and confusion conceming two Fax (360) 417-'2856 different 2002 Local Government Grants (Clallam County and ~ma, mt~b~bOo~y~eo.com the City of Port Angeles), the improper grant report was sub~nitted to United Way in January 0f2003. The confusion has been cleared up and the proper grant report is attached. This grant report has also been submitted to Ms. Patty Hannah at United Way today. I can assure you that the City of Port Angeles' funds have been utilized appropriately by our organization and that we have met the programmatic grant goals in serving youth in the Port Angeles community in 2002. We are honored to have been selected to receive this essential support from the City of Port Angeles for our cdtical programs at our Mount Angeles Unit. With your support, we know we are literally saving lives at the Mount Angeles Unit by providing a dependably open facility and consistent cadng adult professionals to mentor youth with unstable home circumstances. Without our organization providing consistent positive opportunities for youth dudng non-school hours, the City would surely be facing additional law enforcement and juvenile justice costs. I am happy to report that our work in expanding our Mount Angeles Unit facility is well underway with expected completion late Apdl. We will be inviting you all to our Grand Opening, yet to be scheduled, to celebrate the completion of the project. Completion of this project will greatly improve our ability to serve youth in the Port Angeles community as our capacity will be greatly increased. We are grateful for your support and will work hard to continue providing high-quality youth programming services in Port Angeles. I am available at your convenience to meet concerning this matter or to update you further on our organization's future s.~s planned for Port Angeles Youth. ~i z~n~ R. Little Exe~cu~ve Director The Posi~e For Kids United Way of Clallam County Local Government Initiative Funding Report City of Port Angeles ~ . . ~, This Report is: June- December 2002 ~ * * Agency: Boys and Girls Clubs of the Olympic Peninsula - Mount Angeles Unit Program: Bullying Prevention, Substance Abuse Prevention, Violence Prevention, Vocational Skills Education and Nutrition Support at the Mount Angeles Club Person Completing Form: Suzanne R. Little. Executive Director E-mail: exec.l~c~_.olvpen.com Unduplicated Client Count for the funded program year to date:'170 Total number of client contacts (for the funded program) referred to other services ytd: 170 Total number of unserved clients (for the funded program NOT referred to other services year to date: 80 Total number of clients served by this program by residency: PA School District 170 Sequim School: District Forks SD Clallam BaylSekiu Please list up to three desired outcomes for this program and describe the documented progress toward these outcomes. Aisc describe the differences this program makes in the lives of your clients or in our community. Outcomes Progress Differences 1. Nutritional Support Each day over 60-80 children Youth NOT Hungry receive a meal at our Mount Fear, Violence from hunger Angeles Unit Boys and Girls reduced Club each day - over 170 Cooperation and concentration youth served per year. Dining increased the summer a free full lunch is provided each day at the Mount Angeles Unit when critical frae school lunches are not available~,,Tolal of 20,800 snacks provided in 2002. 2. Violence Prevention Daily mentoring and guidance Reduced bullying activity at program taught at the Mount the Club Angeles and Kendall Units to Empathy and respect shown over 60 youth, more often 3. Substance Abuse SMART Moves Prevention Knowledge gained about Prevention program taught at the Mount consequences of drug/alcohol Angeles and Kendall Units to involvement over 60 youth. Positive Youth engaged in positive alternative activities conducted activities daily to engage youth in positive pursuits 84 pORT GELES WASHINGTON, U.S.A. CITY couNCIL MEMO CITY COUNCIL CALENDAR April 1, 2003 8[ "tentative ": to be verified before next meeting. Reminder: this calendar is projected with regularly I! scheduled meetings as well as impromptu. As each da}, [~oes b},, man}, items will be added or deleted. CITY COUNCIL MEMBER MEETING SCHEDULE DATE TIME City Council Meeting Tuesday, April 1 6:00 p.m. Gateway Review Team (note cha, ng~e of date) Friday, April 4 ' 8:15 a.m. Westport Shipyard Groundbreaking Ceremony (Marine Drive) Monday, April 14 3:00 p.m. Real Estate Committee Meeting , Monday, April 14 4:00 p.m. City Council Meeting (changed from April l$th) Monday, April 14 6:00 p.m. Joint Meeting: City, Economic Development Council, Port of P.A. Tuesday, April 22 4:00 p.m. North Olympic Peninsula Cities Association Meeting Thursday, April 24 6:00 p.m. Port Angeles Forward Executive Committee Meeting Monday, April 28 7:30 a.m. Gateway Review Team Thursday, May 1 8:15 a.m. City Council Meeting ' Tuesday, May 5 6:00 p.m. PROJECTED CITY MEETINGS SCHEDULE }DATE [TIME Board of Adjustment Monday, April 7 7:00 p.m. Utility Advisory Committee Meeting Tuesday, April 8 3:00 p.m. Planning Commission Meeting Wednesday, April 9 7:00 p.m. Parks, Recreation & Beautification Commission Meeting Thursday, April 17 7:00 p.m. Law Enforcement Advisory Committee Meeting Tuesday, April 22 6:30 p.m. 85 WASHINGTON, U.S.A. CITY COUNCIL MEMO CITY COUNCIL CALENDAR April 1, 2003 "tentative ': to be verified before next meeting. Reminder: this calendar is projected with regularly II scheduled meetings as well as impromptu. As each day ~oes b},, man~' items will be added or deleted. ~ CITY COUNCIL MEMBER MEETING SCHEDULE I DATE [ TIME City Council Meeting Tuesday, April 1 6:00 p.m. Gateway Review Team (note change of date) Frida~.y~April 4~.._ 8:15 a.m. Real Estate Committee Meeting ~~ C Monday, April 7 )~'-- -" 4:00 p.m. Westport Shipyard Groundbreaking Ceremony (Marine Drive) Monday, April 14 3:00 p.m. City Council Meeting (changed from April lSth) Monday, April 14 6:00 p.m. Joint Meeting: City, Economic Development Council, Port of P.A. Tuesday, April 22 4:00 p.m. North Olympic Peninsula Cities Association Meeting Thursday, April 24 6:00 p.m. Port Angeles Forward Executive Committee Meeting Monday, April 28 7:30 a.m. Gateway Review Team Thursday, May 1 8:15 a.m. City Council Meeting Tuesday, May 5 6:00 p.m. PROJECTED CITY MEETINGS SCHEDULE I DATE I TIME Board of Adjustment Monday, April 7 7:00 p.m. Utility Advisory Committee Meeting Tuesday, April 8 3:00 p.m. Planning Commission Meeting Wednesday, April 9 7:00 p.m. Parks, Recreation & Beautification Commission Meeting Thursday, April 17 7:00 p.m. I Law Enforcement Committee Tuesday, April 22 6:30 Advisory Meeting p.m. pORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: APRIL 1, 2003 TO: CiTY COUNCIL FROM: TIMOTHY J. SMITH, ECONOMIC DEVELOPMENT DIRECTOR SUBJECT: STATUS REPORT & PRELIMINARY RECOMMENDATIONS ON GATEWAY BY PARKING AD HOC COMMITTEE Summary: The City Council's Parking Ad-Hoc Committee has been analyzing options and developing potential solutions to downtown parking concerns and other possible business impacts which oould result from thc development o.fthe GatcwaylProjcct on the Tidelands East Block. The Committee has conducted their review of this issue assessing the design of the Gateway as well as potential funding requirements. They have developed a recommendation on both the design and a strategy for securing the necessary funding. Because of the complexities involved, staffrecommends Council extend their consideration of thc Committee's recommendation until April 14% following an initial Power-Point overview of the Committee's findings and recommendations this evening, to be followed by an in-depth City Council workshop on the subject. Thc workshop has been tentatively scheduled for April 14th. Recommendation: Schedule a workshop for April 14% 2003. BackRround / Analysis: To be provided during the power-point preSentation. G:~EXC HANGE\TIM\gateway.wpd 8 7 88 Ir 2 4 6 7 MEMORANDUM RAVENHURST DEVELOPMENT, INC. 1411 Fourth Ave, Suite 1322 Seattle, WA 98101 Tel 206-223-1660 Fax 206-223-1581 Email:ravenhurst@qwest.net TO: Tim Smith FROM: Darrell Vange SUBJECT: Updated Parking Revenue Calculations DATE: February 18, 2003 NO. OF PAGES: 8 (5 text and 3 tables) You asked that I update the parking demand studies to reflect the current parking configurations being discussed for the Gateway project. Specifically, I was given a sketch by Merrit+Pardini dated 2/06/03 with 170 parking spaces below the plaza and bus loop on the Tidelands East block. The assumptions I used in this analysis were as follows: The Gateway project would be developed as shown on the Merrit+Pardini plan. r~ A second alternative would delete 42 spaces under the plaza area, resulting in a parking count of 123 spaces. The city parking lot east of Zack's would be developed with one elevated level corresponding to the street grade on Front, with the lower level retained using alley access. This new structure would hold 100 cars. All of the Gateway spaces would be used for tourist parking. Customers of the Harbortown Mall would park in other PBIA spaces. The Oak Street parking lot leased by the city for seasonal parking would not be available, as development is presumed to occur on the Oak Street site. The proposed parking configuration is not expected to accommodate hotel or conference center parking demand, and parking for these uses would be provided elsewhere. PA Parking memo, 2/18/2003, Page I Parking Analysis I used the parking demand analysis from my October 24, 2002 report, leaving out the spaces provided for the hotel and conference center. The demand figures are based on the "Total Demand" column on Table 4, after subtracting the 150 spaces allocated for the hotel. Month Ferry Non-ferry Monthly Offsite Total Walk-ons Tourists Parking Spaces Demand Jan 40 20 40 -20 80 Feb 60 20 40 -20 100 Mar 85 20 40 -30 115 Apr 100 30 40 -30 140 May 185 75 40 -50 250 June 205 100 40 -50 295 July 300 150 0 -70 380 Aug 330 150 0 -70 410 Sept 190 60 40 -50 240 Oct 120 30 40 -50 '140 Nov 100 20 40 -30 130 Dec 100 20 40 -30 130 On the attached tables, I allocate this monthly demand between the parking areas designated for downtown visitor parking. This includes the following lots: Lot: Ownership: Number of Spaces: Entry on: Gateway City 170 Railroad Heckman Private 56 Front/Railroad Niichel Garage Private 45 Front Benson Private 50 Railroad Capos Private 80 Front/Oak Tidelands West City 100 Alley off Laurel Peak demand for parking occurs in August, with an estimated daily need for 410 parking spaces. These six parking lots collectively provide 500 spaces, so except on some peak weekends and rare occasions, they should provide sufficient parking spaces for the visitor demand. PA Parking memo, 2/18/2003, Page 2 Table 1 is based on 170 city parking stalls at the Gateway site, and 100 parking stalls at the Tidelands West site. The daily demand is apportioned between the six lots, with surface lots slightly favored over covered or below-grade lots. So the Heckman lot gets more cars than the adjacent Gateway structure, and Benson does slightly better than Capos. These allocations should be reviewed by the parking committee, and they can be adjusted as necessary. Table 2 is based on the smaller Gateway parking layout, deleting the spaces under the plaza. This program has 128 spaces at Gateway and 100 spaces at Tidelands West. With fewer total parking spaces, there are only 460 stalls to serve a peak demand of 410 cars, so peak utilization at each lot is slightly higher. Table 3 looks at the alternative of eliminating the structured level at Tidelands West. The program uses 170 stalls at Gateway and 50 at Tidelands West. Because the lower level of Tidelands West is the least attractive parking alternative, it made sense to evaluate the difference in revenues between building and not building the Tidelands West structure. In each of the three models, I tried to limit peak utilization to around 90% of the lot's stall count. Since the demand figures are an average for the month, weekend utilization will be higher and weekday utilization will be lower. If we were to fill the lots to their 100% capacity in the model, there would be no room for the weekend peak. As it is, I suspect that on four or five weekends per year, the demand will exceed the capacity of these six lots. Revenue Analysis In the October report, I suggested that a daily parking fee of $9.00 was possible, if the City controlled a majority of the parking stalls available for visitor parking. I have used the same $9.00 for the Gateway parking stalls in this analysis. I used a $7.00 rate for the upper level of the Tidelands West lot, and $5.00 for the lower level, or a $6.00 average. This may be a little Iow, but the lower level of Tidelands West will not be an attractive or accessible parking location, and will be the least used of all the available options. PA Parking memo, 2/18/2003, Page 3 At the bottom of each of the three tables, I indicate the total number of parking days for each of the two city facilities (which is simply the sum of the daily average for each month times 30), and using the daily rates discussed above, I arrive at a gross parking revenue figure for each table. Stalls Total Gross Revenues Table 1 270 $280,530 Table 2 228 $262,170 Table 3 220 $263,130 In the October report, I used an operating expense of $3,500 per month for the large garage. Since the new schemes have fewer spaces and no elevators, I propose to use $2,500 per month for Table 1 and 2, and $2,000 per month for the scheme that leaves Tidelands West undeveloped. This produces the following net revenues from each scheme: Stalls Total Gross Revenues Expenses Net Revenues Table 1 270 $280,530 $30,000 $250,530 Table 2 228 $262,170 $30,000 $232,170 Table 3 220 $263,130 $24,000 $239,130 These figures are all higher than the net revenues we used in the October report, where the net revenues were estimates at $212,000. This difference is due in part to the lower operating expenses, but also because the Gateway's superior location allows it to capture more of the parking demand in the off- season and shoulder months than we figured in the October report. Bond Financing Implications In the October report, we used bond financing figures of 4.5% interest and a 20 year term. While the approach to the financing was different (we identified a gap based on construction costs and hotel contributions), we can use the same financing rates for the current analysis. There is very little difference in the revenue projections between the three schemes, as there is only an 8% difference between the lowest and highest projection. Allowing for a 1.2 debt coverage, the revenue streams from any of the alternatives could cover a city-issued bond of between $2,500,000 and $2,700,000. Using a 1.3 coverage rate would reduce this figure by $200,000, so a range of $2.3 to $2.5 million would be reasonable. PA Parking memo, 2/18/2003, Page 4 Summary and Disclaimers The methodology of this analysis differs from the October report in that it allocates spaces to each parking lot, rather than applying an average for all of the non-city lots. Although this resulted in a higher usage of the city-owned properties, it should be a more accurate predictor than the previous model. This method also makes it possible to estimate revenue potential on a per-lot basis, which the City can use to determine whether it makes economic sense to build incremental structures that may or may not be cost-effective. This potential can be explored further in future assignments if the city would like to pursue the analysis. In the meantime, these are still conceptual estimates that should be reviewed by the local parking experts. Both the expense estimates and the daily parking rates deserve careful review. Nevertheless, the analysis suggests that parking facilities built by the City could be underwritten by their revenue streams, up to an amount of approximately $2.5 million. Much of these parking revenues are being generated today, but the City is not capturing the revenues because the lots are under favorable leases to either the PBIA or to private parking operators, and because current parking rates are below the levels projected in this analysis. PA Parking memo, 2/18/2003, Page 5 TABLE I City of Port Angeles Extended Parking Analysis, Gateway Structure 170 Spaces Daily Demand Forecast All figures expressed in daily parking spaces. Tidelands W Structure 100 Spaces Month Total Gateway 170 Heckman 56 Niichei 45 Benson 50 Capos 80 Tide W 100 Demand Used % Used % Used % Used % Used % Used % Jan 80 15 9% 20 36% 40 89% 5 lO% 0 0% 0 0% Feb 100 20 12% 30 54% 40 89% 5 1 o% 0 o% 5 5% Mar 115 27 .16% 38 68% 40 89% 5 10% 0 0% 5 5% Apr 140 37 22% 48 86% 40 89% 10 2o% 0 0% 5 May 250 100 s9% 50 89% 40 89% 20 40% 15 19% 25 25% June 295 125 74% 50 89% 40 89% 25 50% 20 25% 35 35% July 380 150 88% 50 89% 35 78% 40 8o% 40 5o% 65 65% Aug 410 150 88% 50 89% 40 89% 45 90% 50 63% 75 75% Sept 240 105 62% 45 80% 40 89% 20 40% 0 0% 30 30% Oct 140 40 24% 30 54% 40 89% 10 20% 0 0% 20 20% Nov '130 40 24% 30 54% 40 89% 10 20% 0 0% 10 10% Dec 130 40 24% 30 54% 40 89% 10 20% 0 0% 10 10% Gateway total car days: 25470 Gateway Revenues @ $9.00: $229,230 Tidelands West total car days: 8550 Tideland Revenues @ $6.00: $51 ~300 Total Gross Revenues: $28.0~530 Parking Revenues 0302'17.xls Ravenhurst Development, Inc. 2/18/2003 TABLE 2 City of Port Angeles , Extended Parking Analysis, Gateway Structure 128 Spaces Daily Demand Forecast All figures expressed in daily parking spaces. Tidelands W Structure 100 Spaces Month Total Gateway 128 Heckman 56 Niichel 45 Benson 50 Capos 80 Tide W 100 Demand Used % Used % Used % Used % Used % Used % Jan 80 15 12% 20 36% 40 89% 5 10% 0 0% 0 0% Feb 100 20 16% 30 §4% 40 89% 5 10% 0 0% 5 ,5% Mar 11 $ 27 21% 38 68% 40 89% 5 10% 0 0% 5 5% Apr 140 37 29% 48 86% 40 89% 10 20% 0 0% 5 5% May 250 I~0 70% 53 ~5% 40 88% 25 50% 15 19% 27 27% June 295 115 9O% 53 95% 40 89% 30 6O% 20 25% 37 37% July 380 120 94% 53 95% 40 89% 45 90% 55 69% 67 67% Aug 410 120 94% 53 95% 43 96% 45 90% 62 78% 87 87% Sept 240 105 82% 45 8o% 40 89% 20 4o% 0 o% 30 30% Oct 140 40 31% 30 54% 40 89% 10 20% 0 0% 20 20% Nov 130 40 31% 30 54% 40 89% 10 20% 0 0% 10 10% Dec 130 40 31% 30 54% 40 89% 10 20% 0 0% 10 10% Gateway total car days: 23070 Gateway Revenues @ $9.00: $207,630 Tidelands West total car days: 9090 Tideland Revenues @ $6.00: $54,540 Total Gross Revenues: ~ Parking Revenues 030217.xls Ravenhurst Development, Inc. 2/18/2003 TABLE 3 City of Port Angeles Extended Parking Analysis, Gateway Structure 170 Spaces Daily Demand Forecast All figures expressed in daily parking spaces. Tidelands W Structure $0 Spaces Month Total Gateway 170 Heckman 56 Niichel 45 Benson 50 Capos 80 :Tide W 50 Demand Used % Used % Used % Used % Used % Used % Jan 80 15 9% 20 36% 40 89% 5 10% 0 0% 0 o% Feb 100 20 12% 30 54% 40 89% 5 10% 0 O% 5 lO% Mar 11 $ 27 16% 38 68% 40 89% 5 10% 0 0% 5 10% Apr 140 37 22% 48 88% 40 89% 10 20% 0 0% 5 lO% May 250 105 62% 50 89% 40 89% 20 40% 23 29% 12 24% June 295 130 76% 50 89% 40 89% 25 5o% 33 41% 17 34% July 380 150 88% 50 89% 40 89% 45 9o% 60 75% 35 7o% Aug 410 160 94% 53 95% 40 89% 45 90% 70 88% 42 84% Sept 240 110 65% 45 8o% 40 89% 25 5o% 0 o% 20 4o% Oct 140 40 24% 30 54% 40 89% 10 2o% 0 o% 20 40% Nov 130 40 24% 30 54% 40 89% 10 20% 0 0% 10 20% Dec 130 40 24% 30 54% 40 89% 10 20% 0 0% 10 20% Gateway total car days: 26220 Gateway Revenues @ $9.00: $235,980 Tidelands West total car days: 5430 Tideland Revenues @ $5.00: $27~150 Total Gross Revenues: $263,130 Parking Revenues 030217.xls Ravenhurst Development, Inc. 2/18/2003 Ad-HoC Parking Committee Meeting Notes January 16, 2003 January 23, 2003 January 30, 2003 February 6, 2003 March 6, 2003 DOWNTOWN PARKING AD HOC COMMITTEE MEETING NOTES Thursday, January 16, 200~ - Caucus Room Attendance: Tim Smith, Jack Harmon, Glenn Wiggins, Kevin Thompson, Arla Holzshuh, Orville · Campbell, Jim Haguewood, Larry Williams, Jack Heckman, Charlie Smith, Mike Quinn, Wayne l~arrett Mayor's Comments: Mayor Wiggins emphasized the importance of parking downtown and that a great deal of effort and money have gone into the Gateway Project design already. He said we're not in a position to go back to square one, but hoped that this committee could fashion a solution acceptable to all interests. Jack Harmon commented that Black Bali, Victoria Express, and Budget Parking all support Gateway, but the parking issue is worse by the current design. We should all be open tq new ideas, and he reiterated his proposal previously that these busine'sses offered to buy these lots and develop their own parking solution. He proceeded to read a letter dated January 15, 2003 to the City Council that stresses (1) the need to place a "lid" on the Gatewa3)Project to allow for long-term parking, (2) no less than the current long-term parking on the remainder of the Tidelands East block, and (3) short-term and permit parking concerns in Tidelands iEast be addressed to satisfy downtown merchants. Re-cap of Last Meeting: Tim summarized the importance of the committee's work to resolve this issue of parking. At the last meeting, we identified the following challenges to parking as (1) Gateway, (2) Oak Street development, and (3) On-Street Parking. The overriding goal is to be as close as possible to preserving the total number of spaces as possible in the downtown. One future impact comes from a proposed 165 room hotel and conference center which effects an accommodation of 351 Parking spaces. As a committee, it was recognized that parking satisfaction is critical to business retention, rec~!tment, and expansion; plus, we. are trying to leverage private investment with public dollars. Historic Perspective: Arla noted that community leadership has changed over time, and that not everyone recognizes that the parking spaces in the PBIA are a combination of downtown and City assets. She recalled that the original merger was about $118,000 of downtown property and cash, and $150,000 in City property and cash to create the PBIA. While the permit sales currently go to maintenance.of properties, the money collected helps fund parking and downtown improvements. The point is that we are partners in this process and paid for half the parking lots downtown. Besides capacity, she also indicated that geographic location of parking to service the businesses was important as well. Brainstorming Solutions: Kevin explained his color-coded inventory ofparking space inventory in the vicinity of the Gateway Project. It was determined that there were 212 spaces consisting of 132 long-term, 49 short-term, and 31 permit. This involved an inventory that was larger than the Gateway Project footprint. (* Kevin was asked to confirm numbers.) Page 1 of 2 Jim Haguewood reported that he had talked.to the staff of Senator Murray and found the $1.5M FTA appropriation is in the Senate Bill, but awaiting agreement in the House at Congress. (* Mike , Quinn agreed to call Congressman Dicks to put in our support for this bill.) Tim proceeded to take the committee through discussions at determining the gap in available parking not satisfied by the current design of Gateway. It was determined that the "lid" contained 62 spaces with the Harbortown allotment; the west end 28 feet owned by the City had 22 spaces, and Niichel's property had 45 spaces. This totaled 129, leaving a gap of 83 spaces. Mike Quinn indicated that whether the FTA appropriation is secured or not, the case had been made for the City to propose funding this construction in order to preserve as much parking at this location as possible. ' Tim proceeded with facilitating potential parking solutions by the committee: 1. Front Street contained prior Coast Guard dedicated spaces of 28-32 spaces. 2. Civic Pier contained prior Coast Guard dedicated spaces of 16. (These two solutions are possible due to the permanent moorage of the Coast Guard cutter to Ediz Hook.) 3. Excavation further west under the bus apron for "under the lid" parking. Jack didn't have a number, but it was estimated at 78. 4. Construct a Second tier deck over the buses. There is a question as to the funding involvements of FTA. Could we incorporate the Visitor Center into it? 5. Construct a second level deck over the Elks parking lot. '6. C-onstruet a parking facility on Tidelands West. (;~{O 7. Add angle parking on Oak Street between Railroad and Front. 8. Vacate Cherry Street between Front and First. 9. Construct a parking facility at the City Light lot. 10. Add a second level above the.parking behind DSHS. Arla thought some of these ideas may have been drawn by Lee Pardini in the Gatev~ay Project. Mike Quinn volunteered to call Lee and check on this. Next Meeting: Thursday, January 23, 2003, 3:00 p.m. l:\Tim\Park Ad Hoc\Quinn nbtes 1-16-03.wpd Page 2 of 2 DOWNTOWN PARKING AD HOC COMMITTEE MEETING NOTES ThurSday, January 23, 2003 - Caucus Room Attendance: Tim Smith, Jack Harmon, Kevin ThOmpson, Arla Hozschuh, Orville Campbell, Jack Heckman, Charlie Smith, Mike Quinn, Karen Rogers, wayne Barrett Notes of January_ 16, 2003:'It was corrected that Wayne Barrett w,as not present Re-cap of last meeting: Tim summarized the meeting with an emphasis upon explaining the history of how the Downtown became involved with parking management and the effort involved by the committee to brainstorm potential solutions for dealing with the net lost of parking from the Gateway site as well as impacts from future development, please reference the Minutes of lanuary 16, 2003 for more detail. Tim did present'an aerial map of the CBD and an inventory of spaces shown in the Gateway project area. The inventory revealed the following: 39 - Contained in the Harbortown space, below grade area 113 - Contained in the Gateway area from the bulkhead west to the project line 21 - Contained in the City's strip of 28' on the west boundary of the project 41 - Contained in the Niichel property contracted for Budget Parking 214 Total spaces. (This compares to 212 identified last week) Prioritization of Options: Each member of the committee, plus non-staff attendees, were given five colored do.ts to mark their priorities with a #1 dot being included for their top choice. It was also noted this on the list developed at the January 16, 2003 meeting, options 9 & 10 are the same solution. In further discussion, an additional option was added for building a smaller parking structure on the City lot in Tidelands West, and another option for Providing parking on the Fiedler lot. The tally of votes was as follows: Construct a deck over the buses 7 (includes 7 #1 dots) Con~tmct a parking facility on Tidelands West 7 (includes 1 #1 dot) Convert Cherry Street to parking between Front & First 6 combine ~ Add angled parking on Oak Street between RR & Front 6 Convert parallel parking on Front St. west of Lincoln to public parking 5 Construct parking facility on Tideland W. & Capos or Fiedler 5 Further discussion combined the on-street solutions into one proposal. Discussion of the top three choices followed. First Priority: Deck over the buses. It was noted that FTA funding would likely be non-existent for this option if the lid was maintained. In addition, Mr. Quinn expressed a concern that the public space and visual aesthetics of Gateway not be sacrificed for the mass and capacity of a parking structure in this location. There is a need to address the City's ability to leverage public funds not only here but on the west end of downtown to facilitate Oak Street development, etc. It was also noted that any financing be inclusive of not only City funds' and park!ng revenue, but private investment as well in order for these solutions to work. A question as to the ability to salvage 21 spaces on the City lot was questioned if the parking structure supports were to be in that vicinity as well as allowing a drive lane for access ifNiichel didn't contract the space. Tim confirmed that the architects were willing to provide some pro bono concept drawings in the spirit of facilitating a decision. Charlie Smith proceeded with a review of his preliminary drawings showing a ramp and tiered parking up to 110 spaces on this footprint. Concerns flushed out were: (1) City lot may have to involve fewer spaces in parallel than the projected 21 depending on future contract arrangements; (2) the EIS for the project may require an amendment as wl disturb the soil to a greater depth and must deal with diesel fumes from the buses in a more confined space; (3) increased time delay and loss of construction window from current design; (4) loss of plaza space or crowding with the Chamber building to which it was suggested to slide the project west by 28' and to elongate the Chamber building along the east side of the parking structure; (5) Costs increase beyond grant funds and necessitate local funding for completion, either public and/or private; (6) if public money invested here, we risk the loss of leveraging public fimds for the Oak Street development solution to parking unless these funds are proportioned. Jack Harmon noted that we should first utilize the public money as the problems associated from Gateway, but acknowledged that private funds may also be necessary. Orville Campbell suggested that this solution model could also be applied to the Oak Street site as well. Kevin Thompson and Arla Holzschuh agreed that existing businesses should be taken care of first and that we needed to invest in a solution that presented a decent"living room" view of our community as people approach this site. Karen Rogers reminded the committee that if the FTA appropriation is successful, then we should not confuse the issue but build the lid with it and pursue other funding for the parking structure. Tim challenged the committee to think in terms of a combined and comprehensive solution rather than a 1-2-3 priority. In fact, it was the committee's consensus to combine (1) construction of a deck over the buses, (2) construction of a parking facility in Tidelands West of at least the City property, and (3) the combined on-street options into one comprehensive proposal of all three elements. Our challenge for the next meeting is to (a) validate spaces, Co) get estimates of costs, (c) explore funding options including business participation as was previously explored with a proposal to buld over the Elks parking lot, and (d) contract Dan DiGuilio of Clallam Transit for their input and impact on operations. Tim and Charlie agreed to verify spaces and Mike agreed to contact Dan. Next Meeting: Thursday, January 30th, 3:00 p.m., Public Works Conference Room, City Hall. DOWNTO PARKING AD HOC COMMITTEE · MEETING NOTES January 30, 2003 - 3:00 p./n.' Attendance: Karen Rogers, Sandie Barnhart, Orville Campbell, Jack Heckman, Jack Harmon, Tim Smith, Wayne Barrett, Arla Holzschuh, Kevin Thompson, Mike Quinn, Dan DiGuilio, Charlie Smith, Bill Lindberg, Paul Lamoureux Notes of January 30, 2003 meeting: No adjustments. Recap of Last Meeting by Tim: Please reference meeting notes for details. Tim reported that the loss of parking' spaces associated with the Gateway site involved 64 long term, 31 short term, 12 permit totaling 107 at the street level, plus 10 spaces at Harbortown and 12 spaces owned bythe City at the below-grade level. Jack Heckman raised the issue of an additional eight spaces leased for short-term per their agreement with the Downtown Association, but these eight spaces were offthe Gateway site on Niichel's property. The main point of this discussion is that depending on the interpretation of spaces, there are 129-137 spa. cos lost in theproject site with the potential to create up to 192 spaces.· The current preferred alternative creates more spaces than currently configured at 61 under the lid and along the approach, 21 on City property, which cold be reduced depending upon design, and another 110 on the second tier level for parking. Continued Discussion: Dan DiGuilio stated that Clallam Transit has always been flexible in regard to the Gateway design as long as the solution pres?rved the safety and efficiency of their operations. He did confirm that any new design would open the EIS for amendment and be contingent upon the FTA appropriation currently being sought: It is likely that this additional design effort would slide the project back six to twelve months. In addition, the site must be inviting to transit patrons with as much natural light, color, and other design features as possible to counteract a dark tunnel effect. There are design challenges, but they can be overcon.e. This project design will alter the original goals to preserve view corridors to the ferry and waterfront area; and the noise and vibration within this bus space will impact the adjacent Chamber building. In estimating costs, Mike Quinn said that parking facility design generally targeted the $12,000 - $15,000 cost per stall, but that this design may need to be higher to accommodate the needs of Transit. He estimated $15,00 - $20,000 per stall and referenced the Ravenhurst study that estimated $13,600 per stall. Charlie Smith reported on·the survey of the DowntOwn Association at their annual dinner / awards meeting on January 29, 2003. Their preferred choices were (1) second tier over the Gateway site, (2) Tidelands West lot with a structure at least over the City owned parcel, (3) Diagonal parking on Oak Street from Railroad to Front, (4) Tidelands West parcel with extension of parking structure to adjacent lot, (5) vacation of Cherry Street from front to First, and (6) none of the above. The top choices tended to mirror that of the committee. It was explained that the Elks lot was not considered, Page ] of 2 G:\EX, CHANGE\TIM\Park Ad Hoc Comrnitteex2003.mir~XJan30.0.3 min.wpd DOWNTOWN PARKING AD HOC COMMITTEE MEETING NOTES February 6, 2003 -' 3:00 p.m. Attendance: Arla Holzschuh, Kevin Thompson, Wayne Barrett, Dan DiGuilio, Tim Smith, Sandie Bamhart, Jack Heekman, Bill Lindberg, Paul Lamoureux, Orville Campbell, Jack Harmon, Karen RogerS, Mike Quirm Meeting Notes of Januar3' 30: It was noted that another option was lid parking at Zak's. Recap of Last Meetine: Please reference meeting notes for details. Tim proceeded to outline the number of spaces by location that could be captured outside' the . approximate 125-150 spaces associated with the second tier parking over the buses..The spaces attributed to the various location options were: 32 spaces on Front Street east of Lincoln 16 spaces at Civic Pier, 13 spaces on the Ci/y's westerly 28 feet in parallel configuration 24 spaces through angle parking on Oak Street 51 spaces on Cherry Street converted to parking fi.om Front to First 49 spaces on the City lot at Tidelands West 185 Total outside of Gateway Site Short / Long Term Space Allocations: Tim outlined the spaces impacted by the Gateway site as follows: 56 long-term - Capture in second tier proposal 39 short-term - Allocate 13 to parallel spaces on City's 28' lot, 16 at Civic Pier xvith consideration of entire lot being 3 hour, and the remaining 10 assigned to the second tier proposal. 12 Permit - Transfer to Front Street spaces East of Lincoln 1 Handicap - Allocated to second tier 108 Total The point of the exercise is that this parking solution involving the second tier nets enough spaces. .. Dan DiGuilio also suggested that the Transit spaces provided for in the initial lid under the plaza could contribute to the local needs in parking. Page 1 of 3 Discussion of Cost Estimates: Tim provided a summary of hard and soft costs, along with funding sources that were estimated by Merritt & Pardini Architects. While the estimate indicated a $3.1M gap, Mike Quinn raised some questions on the TIB accounting and suggested the gap may be closer to $3.75M. In reviewing the cost estimates We figured $3.75M for the second tier, $.85M for the Tidelands West deck, and no- to-little costs for the on-street, an~le, and vacated lot configurations to be covered by City operations. This totaled $4.6M in thc gap for financing the solution preferred by the committee. Suggested funding sources were $1.5M from City funds, with supplements from parking revenue, PBIA assessments, LID financing, and business contributions. It was calCulated that a $3M bond issue could be amortized over twenty years at about $240,000 / year or $200,000 / year for 30 years. In reviewing funding options, it'was also noted that this lot design has fewer spaces tha~ estimated in the parking study done by Ravcnhurst Development, and that we werb not leveraging all the parking ' necessary for the Oak Street development. Arla indicated that We may be able to use PBIA and in- lieu fees to leverage development on the west end of downtown. Bill Lindberg indicated that the 28 foot strip could also serve as a pedestrian walkway. :Karen Rogers reminded the committee that the adjacent businesses need short-term parking. Consideration of Financine: We recognize there is a chaile~ge for businesses in financing a parking solution, but we need to leverage both public and private resources. The imPortant Point is to leverage financing across the full downtown. The committee talked about the need to plan ahead based upon meeti~ag our need an that the money will come forward. Next Meeting: Thursday, March 6th, 3:00 p.m., City Manager's Conference Room. Tim will work with the consultant (Ravcnhurst) to refine the revenue estimates fi'om long-term parking, as proposed in the committee's "long-term parking solution". Dan DiGuilio stated that a 3-D rendering of the project had been committed to for aneasier way to display the concept. Bill Lindberg said that the would assist inthe concept drawing. ' Page 2 of 3 Downtown Parking Ad Hoc Committee Meeting March 6, 2003 3:00 p.m. Present: Karen Rogers, Orville Campbell, Kevin Thompson, Jack Harmon, Tim Smith, Dan DiGuilio, Wayne Barrett, Sandie Barnhart,' Arla Holzschuh, Jack Heckman, Mike Quinn Jack Heckman said that property owners may not be the Same as downtown business with regard to supporting this project. Apparently, a majority of businesses support the' current direction. Tim reviewed the attached Project Cost Estimate. * Need to check with TIB eligibility through Gary Kenworthy. No longer a drive-thru for buses. Parking revenues assume 170 spaces in Gateway and 50 spaces at Tidelands West to generate revenue at $9 and $6 per space average over 20 years with revenue of $230,000 at 4.5% interest to generate a bond of $2.5 million. This group owes a recommendation to the City Council. I In 2002 there were 192 businesses paying $115 avg = $20,000 in PBIA assessments. The PADA says the old concept was not desired, so we need to proceed with the new project design for a mere 10% investment. They desire conceptual drawing of this plan to help communicate the Committee's ideas to the Council and to the community. , Heckman agrees with this project, but needs to be part of this solution. He also says Niichel needs to be involved. Jim Haguewood knows the history 18 years ago where a suite was filed over City parking before Heckman got involved. Dan DiGuilio indicated the Transit Board is frustrated and at their April 2Pt meeting want a solution. Vote: Bring amended design to Transit Board. * We may want to revise the revenue figures for the Revenue Bond, after checking with all current downtown ferry parking operations. * Present to Gateway Review Committee and Transit Board when done. Pardini is preparing 3-D's on the Gateway site. However, the Committee is expecting Bill Lindberg to draw up the rest of it. We need a general review of the whole site. DRAFT Executive Summary Conceptual Plan: the conceptual plan is to construct a parking garage of approximately 350 parking spaces on either the City Light parcel on Front Street west of Oak, or on the Tidelands West block, along Front Street east of Oak. Parking Shortfall: When the Gateway project is completed and the Oak Street site is developed, there will be a shortfall of nearly 250 parking spaces for toudsts and ferry passengers during the peak summer months. Construction Costs: Construction costs for a 350 stall garage are estimated to be $5.5 million, excluding land, which is assumed to be contributed by the City. Costs per stall are estimated at between $13,000 and $15,000. Because there is no design or schedule for the garage, the estimates include a generous contingency, but the pdcing is based on a faidy plain structure. Funding Sources: If the City contributed $115 million in proceeds from the Tidelands East land sales along with the land for the garage, and if the hotel contributed at least $1.5 million for 150 parking spaces, and if the daily, parking rate in the garage were $9,00, then the facility would come very cloSe to paying for itself. Bond Financing: the primary financing vehicle for the garage would be a $2.5 million general obligation bond, with an interest rate of 4.5% and a term of 20 Years. Annual debt service would be $192,000. Prudent Contingency Planning: For adequate debt coverage and to cover contingent budget items and business points, we recommend that the City identify $100,000 of additional revenues per year. We believe that an increase in the PBIA assessment, along with an increase in the monthly permit Parking fee, and off-season and/or conference center parking revenues from the garage, should be sufficient to generate the additional revenues. Site Selection: two sites were considered, the City Light parcel on Front, and the Tidelands West parcels (Capos and City-owned). We recommend that the West be selected due to location and Dupar contract Tidelands parcel superior problems with the City Light site. local validation of business with hotel Next Steps: analysis, meetings developer, property owners and downtown associations, programmatic planning for garage facility. Parking Garage Study for Port Angeles Page 2 Ravenhurst Development, Inc. 10/24/02 parking and Business Improvement Area (PBIA) What is the Parking and Business Improvement Area (PBIA) A Parking and Business Improvement Area (PBIA) is a self-help funding mechanism authorized by state law that allows business and property owners within a defined area to establish a special assessment district. Funds raised can be used to provide professional management, planning and promotion for the area. Promotion can inclUde public events that draw people to the area and . retail trade sales and activities. Funds may also.provide aesthetic impl'ovement and upkeep for ' the area. Parking maintenance and acquisition for the benefit Ofthe'area may also be provided by the funds. History of the Port Angeles Parking and Business Improvement Area In 1985 Downtown business owners petitioned the City of Port Angeles to establish a Parking · and Business Improvement Area. The purpose of this petition was to organize and'fund management, promotion, image and parking in Downtown. This area includes all of Downtown from Valley Street to Lincoln. and from the harbor to the bluff. The PBIA was established on July 22, 1985 with the adoption of Ordinance No. 2351 by the Port Angeles City Council, and went into effect on September 4, 1985. As' a business within the boundary of the PBIA you will be assessed a yearly fee in April by the City of Port Angeles based on the square footage of your business. The current rates are: Up to 1,000 sq. ii. $. 80.00 1,000 - 5,000 sq, fi. $133.00 Over 5,000 sq..ff. $200.00 Your membership assessment helps the Port Angeles Downtown Association, as management £or the PBIA, promote the Downtown area by overseeing that the image, economic development, parking and maintenance are done for the good and success of all. Your assessment also supports an executive director and our partnership with the National Main Street Center. 10/00 Our mission is to develop and promote a healthy and prosperous Downtown ~, ,r~ It I ~ ~ ~ . , ,,~,- ,....s-~i ~_~.._~ ~ - z:., , //'~, _.I...,~.:~ ~ - - - - - ~ ~C~ ~ ---~---,, ....... ,-,--. ~. ~ I~,~ .... :...~z~: :J -, ~ ~,t' ~ ///~ ~'~ zl ~ .~ .... ,r '~ ~ ~ ............ r ........ ~ , ~-~-.-~ ~..... ._. ~--~ IT~T ' ~-~/ ' .................. ~, ~.,. ~ - .............. L~2~ ...... ~-' FI [ ........ ~"'"~-~- '-" ~'., ~ ~ . ~ · .... ~ ~ ~ · ~ ~ ; . ,, t~~ / I~ =1~-~ ~ ~ ~ -~ / ~'~ - ~~-~ 3 .... ~' ' I I ~ C:~ f~! Jl: · '~ 6~EE. ~'g ' :. "~ - ~ P3 ~ R I I ~ - '-- , ~ I ~ ....... .=~"~ %% ~i a · / ' ~--- "~ z~a ............... CITY OF PORT ANGELES SCALE PUBLIC WORKS  ~ JoG PBIA MAP pl~. ~_~ ~3/05/96 Revision Do~e: 02/05/96 F;te:P~IA CITY OF PORT ANGELES COUNCIL GOALS - OBJECTIVES AND DEPARTMENTAL PROGRAMS / PROJECTS 2003 - OUR COMMUNITY woRKPLAN PROJECT UPDATE: MARCH GOAL: FINANCIAL STABILITY Provide consistent and quality municipal services through the adequacy, utilization, and development of financial resources that maximize return on investment, leverage of outside sources, and equity for lo~al taxpayers. 1.* Pursue outside funding sources/grants for capital projects like the Downtown Convention Center, Downtown Parking, planning phase of the Pool Renovation, facilities such as the Fine Arts center and Marine Life Center, Lauridsen Boulevard bridge, 5th & Race signalization, Ennis Creek bridge, non-motorized improvements, and the Carnegie Library renovation. EPA grant application submitted for Landfill BluffStabilization was not selected for funding. Public Works Trust Fund & Drinking Water State Revolving Fund loan applications are being developed for the Phase III Water Main Project. 2.* Evaluate the equipment replacement fund and develop a strategy for managing essential equipment, especially fire apparatus and heavy equipment. This project will likely be deferred until we bring on the new Equipment Manager to help us assess the situation and develop solutions later this Spring/Summer. 3.* Reduce sentencing recommendations and expand alternatives to jail such as home monitoring, community service, detention, and other programs as feasible. Our Legal Department has worked on sentence alternatives and watched this category very -1- closely through the first quarter of the year. As an example for comparison through February, our jail costs for incarceration are down by 2~3from the same period last year. This equates to a cost of $24,213 versus $72,772. While we can't guarantee this difference consistently, we are progressing in the right direction without sacrificing public safety. 4.* Institute year-round budgeting with an emphasis on performance and results to effectively manage, provide, and/or outsource servi'ces. Monitoring of expenses has commenced and we are concentrating on the formulation of the CFP. More progress is planned for following mot~ths. 5.* Implement the Reporting,Budgeting, Utility Billing, Accounting, and other modules of the HTE financial system. We are currently using the modules above with the exception of Budgeting which is scheduled for later this Spring. Conversion and use has proceeded on schedule at an acceler, ated pace due to the commitment of staff. ' 6. Participate and support the formulation of a Criminal Justice 1/lOth of 1% Sales Tax initiative in Clallam County dedicated toward emergency communications support. The Clallam County Law &Justice Council (ChiefRiepe is the Chair of the Council this year) has initiated discussions with representatives from the County and the cities of For~ and Sequim about the proposed 1/10th of 1% sales tax. Further meetings are planned and progress is being made. Fire Chief Dan McKeen, Police Chief Tom Riepe and Communications Manager Naomi Wu attended an A WC sponsored seminar, "Winning Local Elections: Hitting the Ground Running", in Lacey on March 5,2003. 7. Market the Senior Center and increase membership by 3%. Senior Center membership is up 4. 3 percent through March over last year. GOAL: INTERGOVERNMENTAL RELATIONS Promote communications, legislative influen ce, and agency cooperation with all public entities on the North Olympic Peninsula, as well as State, Federal, and Tribal agencies which impact our community and environment. '1.* Develop a Revenue-Sharing Agreement with the County covering the Urban Growth -2- 90 Area of the City that enables urban services to be expanded with revenue from the service area. The City and County have designated a sub-committee to meet and develop a working agreement, but have yet to set a meeting date. 2.* Coordinate and support Elwha water mitigation'efforts through agreements with the National Parks Service, Lower Eiwha Tribe, and other agencies. Draft MO U has been submitted to the NPS for consideration. Developing a strategy to secure $10, O00, O00 for O&M of the domestic treatment plant. Meetings continue with NPS and LEKT. ' 3.* Actively participate in agency coordination for Homeland Security issues. Deputy Chief Gallagher is involved in the Harbor Security plan mandated by the U.S. Coast Guard. Staff is also learning more about the impacts of Homeland Security regulations. 4.* Pursue Interlocal Agreements for urban services in the UGA with other local agency and service providers. The City, County, and PUD have met and coordinated a presentation to cooperate on extending sewer to the eastern UGA., The Chamber is aiding in the survey of interest in the commercial area to better help us decide who and'how the project will move forward. 5.* Incorporate City Standards into the UGA regulations with other agency and service providers to promote more consistency and efficiency in operations and services. No Progress yet. 6. Obtain the annual renewal permit for landfill operations and continued execution of the Wildlife Hazard Management Plan. Permit has been issued. Contract executed with USDA for continued support for Wildlife Hazard Management Plan. COMPLETE 7. Work with the Lower Elwha Klallam Tribe to install a "protection totem" at the Dream Playground in Erickson Park. Planning and coordination are taking place on schedule for installation of the remaining elements of the planned playground improvements. 10. Reevaluate our ability to participate in the Olympic Peninsula Narcotics Enforcement Team. Sheriff Hawe has indicated that future grant money necessary to maintain the viability of the Olympic Peninsula Narcotics Enforcement Team (OPNET) may depend upon PAPD officer being assigned to OPNET. A meeting to review operations and options with other agencies was held with the Sheriff on 3/19/03. Discussions are ongoing. 5. Dream Playground "Protection Totem" Partnership with Lower Elwha Klallam Tribe. Installation is planned for May 2003. -3- 6. Peninsula College pilot project partnership for City Pier restroom renovation. Project on hold. Peninsula College attempting to set up skill training program for marine trades composites through skill center. ' GOAL: QUALITY MUNICIPAL SERVICES Organize and provide municipal services that are oriented toward meeting the needs of our ctttzens, effectively utilizing available resources, and achieving improvements in our community's , quality of life. Programs / Projects ~ 1.* Revise and u'p~late the City development regulations with an emphasis upon understandability, reduced bureaucracy, and stimulation of development. Staff has revised preliminary proposals on development regulations including right-of-way development standards, hydrant spacing parking and other issues. It is currently going through review with the CED Committee. 2.* Coordinate "one-stop" organization for special event permitting. .4 draft proposal has been developed and tested on the Mangrove ,4ction Team event scheduled on 3/15/03 at Ediz Hook. Staff is reviewing preliminary progress. 3.* Complete the replacement of the Fire Department roof and evaluate the structural integrity of the building. Design review is in progress. Project to be advertised in Spring for Summer execution. 4.* Readdress the Stormwater Utility proposal to develop a funding and program option that improves our stormwater service responsibilities. No progress yet. 5.* Replace major portions of the concrete water main transmission service. The right-of-waypermit approved by the Council in March is to be executed by the National Park Service for construction and maintenance. We are looking at a Summer award date. 6. Construct the Peabody Heights reservoir cover. Project contract has been awarded. 7. Commence Co-Composting Operations Plan and beneficially utilize compost at City -4- facilities. Operations started on a limited basis in March. 8. Conduct and evaluate the WRICOPS study and recommendations of police services to promote organizational effectiveness. John Goldman from WRICOPS briefed the Council on the process at the last Council meeting and indicated that the study would commence in April. 9. Perform soundings and conduct a marine survey for the City Pier. Consultant selection has commenced for this project. 10. Design the projec, t to stabilize the sea-bluff at the landfill. Since the project was not selected by EPA for funding, we qre currently re-evaluating design , and actions to proceed in the most effective manner. 11. Increase volunteer staffing to ensure the safety and effectiveness of emerge, ncy operations. The volunteer Reserve Officers are now working side'by-side with our regulars in terms of public service.. 41dditional applications have been received. 12. Develop new recrea, tion programs and special events. The first of the Northwest Games scheduled in month of March including an adult basketball tournament, a master swim meet, a youth swim competition, ski and snowboard festival, and a youth boys and girls basketball tournament have been completed with about 100 participants. 13. Waterfront Action Team. A recruitment brochure for the volunteers has been developed. 14. Institute a closure plan for the Lincoln Park Campground. A closure plan has been completed with only intermittent use retained in association with special events at the Park such as baseball tournaments, etc. The purpose was to reduce maintenance costs, decrease revenue loss, and improve the safety and environment of the park area vicinity for day users. COMPLETE. GOAL: EMPLOYEE EXCELLENCE Expand programs and policies that enhance the work ,environment, stimulate employee performance, and promote customer service to assure the proviston of quality municipal services and prepare our employees for the future challenges in municipal government. 1.* Finalize outstanding labor contracts with an emphasis upon resolving the level of medical premium co-payment between the City and employees. Negotiations continue with mediation for our IAFF and AFSCME contracts, and staff negotiations on the IBEW and TEAMSTER NON-SWORN contracts. , 2.* Formulate an Information Technology Strategy oriented toward improving the working environment and performance of our employees. No, Report. 3.* Conduct six training workshops for employees through contract with Peninsula College for the Leadership/Training Academy. No Report. 4.* Continue the Wellness Program for employees concentrating on healthy lifestyle choices and evaluate the program's effectiveness. Th isprogram is in its second year and has been immensely successful with the participation by the employees and the performance results derived from better health. In fact, this program has been awarded a Wellness Award by A WC due to the ha~d work of our Coordinator, Susanne Connelly. 5.* Update the City's Personnel and Policy/Procedure Manual. No Report. GOAL: COMMUNITY DEVELOPMENT Develop policies and promote implementation measures that enact our Comprehensive Plan, preserve the character of our community, and provide the necessary public facilities and infrastructure consistent with our vision for the future. -6- 1.* Prepare a "Domestic Terrorism Vulnerability & Threat Assessment Plan" of operations and risk assessment for our community. Our Fire and Police Departments are working closel~ ~vith the County and other emergency management agencies on this plan and coordinate it with the requirements for Homeland Security. At the last Council meeting, an overview presentation was delivered to the Council. 2.* Update the Comprehensive Plan for Parks, Open Space, and Facilities. Nearly 800 responses were received on the commuttity survey. These results are now being tabulated for presentation in April to the Parks Board. 3.*. Complete the Carnegie Library improvement project and partner with the Historical Society for museum operations. Construction on schedule with anticipated completion Fall 2003. Anticipate, receiving $112,000 in funds as part ora Washington State Historical Grant. Congressman Dicks has advised that a "Save America's Treasures" Grant in the amount of $300,000 has been appropriated for 2003. 4.* Reactivate the Morse Creek Hydro Facility via lease with private sector and complete environmental reviews. Letter sent to FER C advising that assistance is requested in resolving instream flow issues and that the City will be commencing operations upon completion of outstanding work items and installation of the tailrace. 5.* Finalize UGA annexation recommendations pending State Legislative action to deal with the loss of the petition method of annexation. We are still awaiting the legislative outcome of a couple of annexation bills that may address this issue. 6. Commence the design effort for the 8th Street Bridge Replacement Project. RFP for consultant selection has been advertised with a due date of 4/4/03. 7. Formulate a proposal to address the right-of-way access issues involved in the Austin/Glaubert property adjacent to the downtown waterfront trail. .4 letter outlining the City's options for consideration was delivered to the property owners. Discussions continue, and temporary access for maintenance will be granted for specific times this Spring/Summer. 8. Provide utility support infrastructure to the proposed "Welcome" sign on the north side of Highway 101 entering Port Angeles from the east. ,4 meeting was h eld with DOT, the County, Andrew May, and Jackson Smart to discuss options and placement along the highway across from the current eastern entrance sign. A new development that has recently surfaced is the County's interest in pursuing the prior idea of -7- a grander sign effort at Morse Creek. Unfortunately, we no longer allocated our match funds in the CFP. GOAL: ECONOMIC DEVELOPMENT rtimulate the community's economy through a combination of policies and programs which diversify the economic base, support the community and resource-based activities, provide adequate ' infrastructure and support, promote the opportunities for high technology and innovative applications for our business and industrial base, and establish the community 's prominence as the service and activity center of the North Olympic Peninsula. ' Programs / Projects 1 .* Coordinate with WSDOT and the Port of Port Angeles on the development requirements and operating needs associated with the construction of the Graving Dock Facility. All department~ have been working closely with the development issues and the processing of permits to enable this project to move forward. One effort recently has been the leadership of our elected officials to respond to a legislative effort by the Shipbuilding Association to negate the interim use of the facility without charging market rate. 21' Activate the Institutional Fiber Optics Network and expand broadband service capability within the community. Network has been activated. CPI and Olypen are providing broadband and internet services. Discussions continue regarding the inter-connection with the PUD and the needs of other institutional users. 3.* Coordinate the construction of the International Gateway Project with Clallam Transit. Current efforts have concentrated on the new parIa'ng design whereby an expanded lid is used to provide more local area parking. A proposal is being prepared for Council presentation at this meeting. In addition, staff has prepared and forwarded a proposal for the Waterfront Promenade to our Federal elected representatives for consideration in upcoming budget appropriations and grants with the help of Councilmember Rogers. 4.* Analyze the feasibility and economic impacts of a Recreation Complex at Lincoln Park involving an ice rink, indoor soccer, multi-purpose facility, and aquatic center. Local citizens under the leadership of Concilmember Braun have been meeting to explore this 96 feasibility and are preparing a report for the Pool sub-committee in April. 5.* Coordinate with Westport Ship Building on facility requirements associated with their development project. Staff has expedited their permit process much to Westport's satisfaction. The Community Development Director and Fire Marshall will be attending weekly project site meetings as construction begins in March/April. Preliminary site preparation and grading is underway. 6. Assist the Hotel/Conference Center developer in the Shoreline Appeal process and satisfaction of all associated regulatory requirements to enable successful construction. Staff is supporting the City Attorney in defense of the shoreline permit and the Economic Development Manager on parking plans. , 7. Formulate a business plan for parking alternatives downtown, and recommend a course of action'that improves parking capacity, convenience, and circulatiOn within projected resources. This effort is closely aligned with the Gateway Plan. As part of the comprehensi, ve plan, the additional expahs~on of the lid will provide additional spaces at the Tidelands East site without a net loss of parking in the vicinity. In addition, parking has been redirected from the prior Coast Guard a!locations, and plans for a deck at the Tidelands West site and dedicated parking on Cherry Street have also been formulated. The main issue is receiving the gap 9qnancing from downtown estimated at SIM. Through a combination of fee increases, LID formulation, possible parking tax, and other measures the issue may be resolved. 8. Coordinate the construction of the Gateway Visitor Center Building with the Chamber of Commerce, and develop the corresponding lease agreements for office space. The Chamber does not like the current architect's placement of the building in the middle of the bus turnaround on the lid. We feel that the design could be changed to move the building to the east to avoid this problem. We have concentrated on the downtown and parking problems jqrst and will need to address this issue very shortly. 9. Evaluate the marketability and economic impact of the Port Angeles Fine Arts Center in the community. Records of visitation are now being taken and evaluated based upon a tourism mode] to develop new marketing strategies. 10. Coordinate with the Lower Elwha Klailam Tribe and Developer in pursuit of the Elwha Landing Project. Meetings with the Tribe and Developer have been conducted to pursue the legal description and transfer of property within the federal government. 11. Revise the City's parking regulations and development standards to encourage business investment. -9- Both the parking ordinance and an interim low impact development standards ordinance are being drafted for City Council action in April. GOAL: COMMUNITY LIVABILITY Protect, preserve and enhance the quality, of living within our community which fosters a commitment toward excellence in environmental, cultural, social, and physical benefits to our citizens. , Programs / Projects 1.* Promote the expansion of the Olympic Discovery Trail through cooperation with the Peninsula Trails Coalition, Clallam County, and other stakeholders; especially that portion adjacent to Valley Creek. As part of our downtown parking plan a~sociated with the Gateway Project, a Waterfront Promenade has been proposed which improves the urban portion of the trail up to its continuation through the Oak Street property. Depending upon the hotel/Conference Center development, the trail should be improved up to Valley Creek as a result of these developments if successful. 2.* Reduce youth-related crime in the downtown area through increased intelligence, intervention, and other problem solving responses. No Report. 3.* Continue Watershed Planning efforts with planning agencies and coordinate with local committees such as WRIA 18, EMMT, and LEG to seek regulatory compliance. No Report 4.* Evaluate the feasibility of a skate park for area youth. The citizens committee continues to meet and we are awaiting their recommendation. 5.* Construct a septage system at the WWTP in cooperation with Clallam County to serve County residents and reduce harmful environmental impacts. Proposal being developed for consideration of accepting septage at the WWTP. 6. Assess the impacts of fluoridation on our drinking water system. -10- Discussions underway with CH2MHill, City water consultant, on implementing Council decision to fluoride the City water supply. Washington Dental Services Foundation will contract with CH2MHill. fora design~build facility which will be gifted to the City. We are targeting year-end for completion. GOAL: COMMUNITY RELATIONS Enhance citizen - government communication in order to promote a more responsive and accountable municipal organization which functions with understanding and support for its constituency. 1 .* Update the City's website information and format. d preliminary report'from an employee committee headed by Teresa Pierce has made some preliminary recommendations. Meetings continue. 2.* Support the Community Multi-Cultural Diversity Task Force, as organized by the Mayor and other community leaders, in formulating final community recommendations. The task force continues to meet quarterly and has developed a community information card for reference help. 3.* Increase the use of the Internet for financial transactions and information through the implementation of the "clie-to-gov" system. No Report. 4.* Increase the public programming and informational contributions by the City on Channel 21, especially in the areas of consumer safety and emergency preparedness. No Report. 5.* Improve performance measures and increase citizen input into the annual budget process. No Report. 1 O0 PUBLIC WORKS PROJECT STATUS REPORT FOR MARCH 2003 CHANGE ORDERS FOR ACTIVE CONSTRUCTION PROJECTS (COSTS SHOWN INCLUDE APPLICABLE TAXES PROJECT BUDGET ORIGINAL PREVIOUS CHANGE REVISED TITLE CONTRACT ,CHANGE ORDERS CONTRACT AMOUNT . ORDERS THIS AMOUNT MONTH Carnegie Library, 97-08 $1,060,000 $957,346.03 $17,093.47 $7,321.62 $981,761.12 "I" & Blvd. Walks, 02-03 $300,000 $234,360.26 ~ $$55,904.28 $0.00 $290,264.54 Front Watermain, 02-19 $310,000 $301,766.88 $6,654.30 $0.00 $308,421.18 Pump Sta. Retrofits, 02-16 $60,000 $64,020.86 $0.00 $0.00 $64,020.86 Laurel Ret. Wall, 96-05 $180,000 $125,951.04 $0.00 $0.0q $125,951.04 E. Entr. Sidewalks, 00-31 $286,000 $269,220.50 $1,278.30 $0.00 $270,498.80 Liquivision Tech., 02-32 $15,000 $11,793.80 $0.00 $5,102.71 $16,896.51 Roof Drain Disc., 99-21 $70,000 ~ $53,605.42 $0.00 $0.00 $53,605.42 Peabody Hts., Cover, 00-26 $400,000 $319,034.19 $0.00 $0.00 $319,034.19 PUBLIC WORKS CONTRACTS/PURCHASE ORDERS APPROVED BY CITY MANAGER , (COSTS SHOWN INCLUDE APPLICABLE TAXES) CONTRACTOR Project- DESCRIPTION I AMOUNT OR VENDOR PO # UPCOMING PUBLIC WORKS CONTRACTS (NEXT 30 DAYS, ESTIMATED DATES SHOWN ) PROJECT ADVERTISE BID START END TITLE FOR BIDS OPENING CONSTRUCTION CONSTRUCTION Valley Street O.It. 3/21/03 4/23/03 May, 2003 July, 2003 Rebuild, 02-10 Circuit Switchers, 01- 3/16/03 4/9/03 NA, Materials NA, Materials 27,28,29 Only Only 5th/Race Signal, 01-10 April, 03 May, 03 June, 03 October, 03 N:~PWKS\ENGINEERWIGRRPT~Change Orders 2003\co03-03.wpd 101 102 pORTANC L S_ . . W A S H i N G T O N, U.'~,S. A. HUMAN RESOURCES OFFICE MarCh 27, 2003 To: Mike Quinn, City Manager From: Susanne Connelly, HR Analyst , Re: Recruitment Update Mike, a summary of recruitment activity for January through March 2003 is as follows: New Hires, Regular Employees ' Tracy Rooks ' ' 1/2/03 Finance, Cashier/Accounting Technician I Eric Wheatley 2/28/03 Utility Worker I, Street Division Jason Paynter .2/28/03 Landfill Scale Attendant, Solid Waste Division Jeff Heustis 3/10/03 Landfill Scale Attendant, Solid Waste Division Retirements, Terminations Jim Hunt 1/30/03 Laboratory Specialist, WWTP Division Eric Frey 2/19/03 Communications Officer Pete Burrett 2/19/03 Equipment Services Superintendent Lou Haehnlen 3/3/03 Building Official Transfers, Promotions Michael Brockopp 1/1/03 promoted to Utility I from Landfill Scale Attendant Elizabeth Strait 1/2/03 promoted to Info Support Specialist from Cashier Brian Flores 1/6/03 promoted to Apprentice Lineman from Street Division Other Recruitment Activity ·We have recently completed interviews for Building InSpector and Mr. Jim Lierly (from Texas) will be starting the last week in April. · We have recently completed testing and interviews for Police Communications Officer and a new Civil Service list was certified March 24th. The Police Department will soon conduct background checks on the top five candidates. ·We have recently completed interviewing for entry-level and lateral-entry Police Officer. Background checks are underway for the top five candidates. · We currently have an internal opening for Laboratory Technician at the Wastewater Treatment Plant and an external/internal opening for Fleet Manager. 103 1 04 Peninsula International Relations AssOciation P.O. Box 555 Port Angeles, WA 98362-0113 Fax: (360) ~ c~--~., b{/~ quarterly Report for PIRA ~Tonuory - MarCh 2003 Port Angeles welcomed the ,Tr. Ambassadors from Mutsu City in ,Tanuary. The ,Tr. Ambassadors are Middle 5chool age students. This delegation consisted of Twenty students and nine adults. Roosevelt and 5ravens Middle Schools did o wonderful job of hosting this group. P]::RA members planned events for the adults that were housed at the hotel. This visit was packed with many , events and was very fast paced. A wonderful time was had by all. February was spent making plans for the May visit to Mutsu City. Due to saftey issues and the war the trip has been recently pstponed. We are currently working with Mayor 5Ugiyama's office to reschedule for the fall. We hope that there will be peace soon and our exchanges can continue. PIRA is currently working on a ,Tapanese language class for the community and also trying to restart the city wide .Tapanese club. · We will keep you posted on both of these projects. We are hosting a couple from our Sister City on April first and second. Our friends from Mutsu City are always welcome to come and visit. This will be the first time that Mr. and Mrs. Yonagi have been to Port Angeles. Report compiled by Cindy $ofie PIRA Presidertt~ ~ , 105 106 MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 March 12,2003 7:00 p.m. ROLL CALL Members Present: " Bob Philpott, Chuck Schramm, Leonard Rasmussen, Linda Nutter Members Excused: Fred Hewins, Jack Pittis, Fred Norton Staff Present: Sue Roberds, Scott Johns, Ken Dubuc Public Present: Ken Melberg, Kathy Wahto, Amy DeLeon APPROVAL OF MINUTES: Commissioner Philpott moved to approve the February 26, 2003, regular meeting minutes as presented'. The motion was seconded by Commissioner Rasmussen and passed 3 - 0 with newly installed Commissioner Nutter abstaining due to not having been a member of the Commission for that, meeting. Chair Schramm indicated that those who testify must sign the "Sign In" log and affirm that their testimony will be truthful to the best of their knowledge prior to testifying before the Commission. PUBLIC HEARINGS: PRELIMINARY SUBDIVISION - SUB 03-01 - HOPFNER- Peabody Street and Hillcrest Drive: A proposal to subdivide property into $ residential lots in the RS-9, Residential Single Family zone on property that contains a critical area. (Continued from February 12, 2003. Application withdrawn.) Associate Planner Scott Johns indicated that the applicant is revising the original application per neighbor concerns and has withdrawn the original submittal. AMENDMENT TO CONDITIONAL USE PERMIT - CUP 01-10 - SERENITY HOUSE - 2321 West 18th Street: Request to amend a condition of approval dealing with parking fora social service agency providing 24-hour care in the Residential Medium Density zone. The requested change is to provide 18-26 rather than 42 off- street parking spaces. Assistant Planner Sue Roberds presented the Department's report recommending approval of a reduction in the required parking for the proposed development. Chair Schramm opened the public hearing. 107 Planning Commission Minutes March 12, 2003 Page 2 Kathy Wahto, 1232 West Ninth Street, Port Angeles, WA 98362, ExeCutive Director of Serenity House, answered questions fi.om Commissioner Nutter regarding the parking survey submitted in support of the parking reduction with regard to the time ,of, day and days of the week survey information was gathered. Ms. Wahto responded and indicated that additional par.king is also available within 100' east of the site at Evergreen Village, a facility that is managed by Serenity House, in the event that additional parking is needed at build 'out of the subject facility. There being no further testimony, Chair Schramm closed the public hearing. In response to a question, Planner Roberds indicated that as the proposed Serenity House single's emergency housing development is currently bein. g constructed on a portion of the property owned by Serenity House and in the event that parking becomes an issue at build out, the remaining acreage could accommodate an additional parking area. Commissioner Rasmussen asked if'the applicant's submitted survey information would qualify as a 'traffic demand study that the City is considering as being a requirement for future requests for reductions in parking. Associate Planner Scdtt Johns indicated that the sur~ey would be part of such a study but would not qualify for a complete study. Following continued discussion with staff regarding the transient housing activity's proposed development and parking alternatives that would allow shared parking or additional parking, Planner Roberds suggested that if the Commission is uncomfortable with the survey information at this point prior to build out, a trial period might be imposed at which time a more complete review could be submitted with parking adjusted as appropriate at that time. Ms. Wahto indicated agreement. Commissioner Philpott moved to approve the requi~sted amendment to Condition No. 3 of Conditional Use Permit CUP 01-10 allowing a further reduction of required parking spaces from 42 to 26 citing the following findings and conclusions in support of the action: Amended Condition: 3. Final building plans shall include a minimum of 26 improved.off-street parking spaces. A__!t the end of one year, a report providing information on actual parking demands shall be submitted to the Planning Commission at which time parking may be re-evaluated with additional parking required at that time. Findings: 1. On January 27, 2003, Executive Director Kathy Wahto of Serenity House of Clallam County requested by letter that consideration be given of an amendment to Condition No. 3 of Conditional Use Permit CLIP 01-10 allowing the development of a single adult shelter in the Residential Medium Density Zone at 2321 West Eighteenth Street. 2. Condition No. 3 of CUP 01-10 requires 42 improved off-street parking spaces for development of a new single adult emergency shelter. The City's Parking Ordinance does not specify minimum requirements for group shelter uses and information regarding the existing emergency shelter's observed parking demands was provided by the shelter's administration in determining that 42 parking spaces would be required for the new shelter activity. 3. The applicant indicated through the public hearing process that the new shelter would be able to provide significantly more services to more people than the existing facility. Planning Commission Minutes March 12, 2003 Page $ 4. In a letter from Executive Director Kat,hy Wahto dated January 27, 2003, it was stated that a survey had recently ,been performed over a three month period at the existing shelter supported by photo documentation indicating that less than 20 vehicle trips per day are the norm for the existing shelter use. The same survey demonstrates that 10-12% of the residents have vehicles rather than the originally estimated 25% which means that of the 50- 70 residents, a maximum of 8 vehicles would be expected from residents. The staff report dated October 10, 2001, indicates that 4 staff will be present each day for a total vehicle count of 12. 5. City staff reviewed the amendment proposal and had no comments. 6. Public notice was given advertising the amendment proposal in the Peninsula Daily News ' on February 14, 2003, with a mailing to surrounding property owners per Section 17.96 of the Port Angeles Municipal Code on February 12, 2003. The site was posted on February 16, 2003. No comments were received. . Conclusions: . A. The current survey performed of actual current shelter usage indicated that fewer than the originally estimated 25% of residents have personal vehicles. A decrease to 26 improved off-street parking spaces will provide adequate parking for the new shelter use at its maximum occupancy of 70 residents as it will allow for off-street parking for the maximum resident population, employees, and visitors. B. The City's Parking Ordinance does not contain specific standards for group home uses and the City has not dealt with required parking for emergency shelter facilities in the past. The applicant indicated that the development of 18 - 26 parking spaces will not be a problem given the existing site size. The new shelter will provide significantlymore services than the existing shelter and has a potential to draw more vehicle usage. A reduction to 26 parking spaces is in the public interest. C. The amendment complies with the intent of the original conditional use permit approval. Commissioner Nutter seconded the motion which passed 5 - 0. CONDITIONAL USE PERMIT - CUP 03-05 - MELBERG - 1229 Columbia Street: Request to allow the development of an accessory residential dwelling unit in the RS-7, Residential Single Family zone. Assistant Planner Roberds reviewed the Department's report recommending approval of the accessory residential use. She explained that neighbors in the area heard about the proposal and reported that the applicant's mailing list did not include everyone within the required notification area. Planner Roberds indicated that consideration of the proposal should be continued until the April 9, 2003, regular meeting date so the notices could be remailed. Chair Schramm opened the public hearing. Based on staff's information regarding qO9 Planning Commission Minutes March 12, 2003 Page 4 procedure, Commissioner Philpott moved to continue the public hearing to the April 9, 2003, regular meeting. Commissioner Rasmussen seconded the motion which passed 4 - 0. COMMUNICATIONS FROM THE PUBLIC None. 2003 ELECTIONS Commissioner Philpott moved to nominate Commissioner Nutter as Chair and Fred Hewins as Vice Chair for 2003. The motion was seconded by Commissioner Rasmussen and passed 4-0. STAFF REPORTS ' Staff indicated that the Washington State Extension Office is planning a Low Impact Development (LID) presentation for the City of Sequim on Thursday, March 20, 2003, at Carrie Blake Park to which Commission members are invited. Interested perso, ns can contact staff for more information. REPORTS OF COMMISSION MEMBERS Chair Schramm welcomed Commissioner Nutter back to the Commission. ADJOURNMENT The meeting adjourned at 7:45 p.m. Sue Roberds, Acting Secretary Chuck Schramm, Chair PREPARED BY: S. Roberds 110 Parks & Recreation Family Fun Day FEBRUARY 2003 111 Parks and Recreation Revenue February 2003 · ~ . ThisMonth Percent~ Thisyeart~ LastYearto percent AC~iViTIE'S:.;.'i, .:. This Month La~tYear' 'chahge! :i~' D~te ;..-,:De{ei, i.;: Change Art Feiro Marine Lab * *1 Banner " $2,325.00 $915.00! 154% $3,645.00' $1,095.00 233% City Pier Moorage Fees $0.00 $0.00 #DIV/0!' $0.00 $282.21 -100% City Pier Rental Fees $0.00 $0.00 #DIV/0! $0.00 $0.00 #DIV/0! Lincoln Park Camping Fees $0.00 $0.00 #DIV/0! $0.00 $0.00 #DIV/0! Ocean View Cemetery $5,304.60 $15,182.48 -65% $22,855.00 $24,961.62 -8% Senior Services Center- Kitchen $0.00 $0.00! #DIV/0! $180.00 $180.00 0% Senior Services Center - Leases $550.00 $550.00 0% $1,100.00 $1,100.00 0% Senior Services Center- Rentals $934.00 , $821,00 , . 14% $2,106.00 $1,803.50 17% ' Veto Burton Community Center $1,930.00 $1,155.00 67% $3,116.50 $5,224.00 -40% Willliam Shore Memorial Pool $20,238.36 $13,560.05 49% $38,765.73 $26,510.09 46%' General Fund Revenue Total $31,281.96 ,$32,183.53 . .~ -3% $71,768.23 $61,156.42 , 17% Lincoln.Park Improvement FUnd This Month This Month .. This Year, . Last.Year ·. · Longhouse/Clubhouse/Loomis Bldg $635.00 $500.00' 27% $1,720.00: $1,100.00 ,.. 56% Lincoln Park Camping Fees $0.00 $0.00 #DIV/0! $0.00 - $0.00 ' #DIV/0! Impr0vement.F, und Total , ' $635.00 $500.00, 27% $1;720;00 $1,100;00. . -' '56% Basketball . . ...... ... ' .... _ $34.50 $21,7.50 - -84% $.152.0,0 '$1,462.50 ...... -90~ Basketball'TOurnament-... -$7,843.00 $79.50 , 9765% $ 5;3 3.oo ~ $537:00 - -'2761% Miscellar)eous Sports/Events ' $50.00 .... $0.00: - 'fl'DIV/0! ' $95.00 :": : $0:00 -#DIV/0!. SlowpJtch Tour.0ament: ' . .... ; $0.00 ' '. $0:00 ' #DIV/0!,' '~..: ' $0:00 · ~ ':.: $0,00 -#DIV~0! Vern Burton' Kitchen Fees ' ' $157.00 · "$2:47.50 - .... ;37%! ' $277'.00 · -$712.5b ...... ~61% Voleyball ............ $0.00 · "-$0.00 flDIV/0! ~ '$0:00 .... $5.00! ~100% ¥outhPrograms :- ' . ' $3,760;25 '$6,983.75 -46%' $6,980.00 '.$8,996,001 '" -22% · Recreational Activities Fund Total $12,034.65 $7;858,25 - 53%:$2~,281.90 $12,879.25 .... 81% ........ 113 ,. Attendance FacilitY Uses This Month This Month Percentage l ThisYear to LastYear to Percentage *not calculated in 2002 2003 2002 Change Date 2003 Date 2002 Change Main Hall/Gym Special Uses 1,575 1,770 -11% 2,0251 3,115 -35% Main Hall/Gym Regular Uses 276 418 -34% 482 1,038 -54% Meeting Room Special Uses 558 585 -5% 784 1,131 -31% Meeting Room Regular Uses 358 521 -31% 712 1,241 -43% Council Chambers Regular 250 452 ,' -45% 250 979 -74% 3ouncil Chambers Special* 262 * #VALUE! 439 * #VALUE! Total Attendance 3,27.9 - 3~746 -12% · 4,692 7,504 - ,377/o Attendance .... 0 ' - '0 ._-, .#DtVt0! 0 '0 ' #DIV/0! Longhouse, Clubhouse .... ' : .... ' ' A~endance . 985 not available '. ~VALUE] 1,723 not available., calculated in 2002 ' ' , _ ..-,;;~.~-.. cO~tng soon . _ '-' -.- ..... - · - Recreation Services ". - ,Monthly Activities Report February 2003 Vern Burton Community Center Main Hall Events Date [Event [Attendance February 1 Lifeway Expo 350 February 2 McHenry - Private Party . 250 February 5 Department of Ecology Public Hearing ~ 100 February 8 ' .Heart Day - -- ' - ' . - '200 Februa~ 17 -- Puget Sound Blood Drive, . - .125 February 22 Just Dolls of. Washington Doll Show & Sale 150! F~b~a.~,~.7'.. ::~.~ '....Roo.setfe,,!~.~id. dle S~.h..o,o!.Bas~etba!l, Game - ....... .... . ..... ':L~i .... ... 100 February 28 Port Angeles Symphony Auction , . ~ ............ 3~~0'' February Attendance ': '. , : 1,575: Regular Vern Burton Gy.m Users.:: Noon Basketball .--.~ ...... ..:-...-..,: ..-. ,;.. 200 Gym Walker..v; ..... : ..-..--.-: .~.-:.; :--..; .~.-;.,. ~..--:: .-;~6 Early am Volleyball ...................... 30 Youth AAU Basketball Practice ......... ,..',-:--~ .:,: :,:. 401 'February 'Attendance ..... :~... 206: ...... . ,, ': ,,' Vern Burton Meeting Room Events February 1, ..: .... Ski Team ' ~ · t2 February 4 Softball Meeting/Fors ' 15 February 8 Olympic Medical'Center/-City.'o.f P0g Angeles 'H~,rt Day 200 Febmal~.t-l~t2: 55.Alive.Defensive Driving Class -. ~.:. ,' , ..... - .. ,- .... . .. - - . -. 54! F:ebruary -17 Olympic Round Up meeting ' : '.' · : : -' .'~ . .... ,..,. .... 20 Febriiaiy 18 ................B6'ard'of AiJp~ils ............................. F~bmafy:lS~t9' ~' Junior. Babe Ruth Registration .: ,,: , ...'. . : - .;~ FebrUary 19 'Virginia Mason Staff Training 30 February 27 Clallam County Food Handlers Class 40 F~b'm~' N0ffh-Olympic Youth'B~'§eball Asso~iaii0fi' .. ' February Attendance 15581 i! ' "VernBUrt°n Meeting ROOm~Regular-Users / Kiwanis ................................. 185 Juan de Fuca Festival ....................... Transit Union 20 Park Board ................................ 10 Land Trust ................................ 20 Education Foundation ....................... 23 Bike Club ................................. 15 Human Resources .......................... 1 SkatePark Facility Meeting ................... 15 Pen'Com .................................. 10 parks & Recreation Staff ....... ; ............... 15 Parks & Rec CPR Class ...................... 15 ~February Attendance ......................................... ' .......................... 358 City Hall Council Chamber Events Date" Event , Attendance , ~Februaz~ 2 ~. - Clallam County Historical Society Lecture .. ~ .. · 40, February8 "HeartDay'~ .... ! ~.:,,,. , ~,, , :: ?~.~, :, ,- 200 'February 13 Clallam County DUI Victims Panel ' 22 ~ebmar7 Attendance ........................... ;.. ................................ ~ ....... 262 ;~J(i;--,~ : i.-.-: i-~ '._ :i - City Hall COuncil-Chambers Re~ularUSers ': ' "-'--'--: City Council Meetings ....................... 98 Wellness Committee ......................... 20 Board of Adiustment~- ......................... 10 Planning .-;-..-. ,- ...................... 24-. Human Resources ................. - .. ...... ... -. 25 EDC ..... ._.. :,~ ............................ 18 Multi Cultural Meeting-, ........................ -30 Web Page Presentation : ....: ...... ; ....:.; ...... 25 I V; ua y ttend ,c , .. '~-'"'"' ' - '- ..... : ':' - - ' Park& Facility Rentals. citlbhouse . 2 3. Scouts: Each 'Wednesday ---LonghouSe !:. ,.-0: . ..~,. ,:.: ..o:.~ ~ .:'~'49,mpm.n!yz "-'-~Uses scheduled ................... . 4-H ....................... l..~& ..4~ Tue.s/ .~Loomis 'Bufl.~ding..... '. 7 .............. 7 ~ th Scouts: 3~a Tuesday: · :' ' ' ' ' Fly Fishermen: 1'~ MondaY. Lions Park . .0 ..... 0:' Various users V~ierangP~'rk'''~ ~" '~" -'-' -" ~:4~ - ~ ..... ' "" '9' ' ' -vet~rhns Progrfim ':" -- ...... ~'i'L~g{ Frida~ · conrad Dya-r Fountain -' .-.0 "- 0 ' Various users Scheduled City Pier Uses , This Month: 1 Year to Date: 1 Date } Event I 1 Fire Pit Use t Febmary Attendance (approx) ' 20 Up Coming Pier Uses/Events :Date - I Event i2-,3 I Kayak Symposium ~: . ., Recreation Division Programs .... Approximately 187 Participants ....... After School Program at Franklin School - _- Children registered ..... . ...................................................................... 28 After.SchOol Program at Jefferson'SChOOl : ChiI&en registered '.. :; ...................................................................................... 1:5 On going Men's D League Basketball ( 12 teams) ............................................... 144 Parks & Recreation Special Events Date Event 2003 2002 February 9 Pepsi HOt Spots Competition -: ' , 42 . 30' February 15 & i6 Presidents Day Basketball Toumam6nt ' 530 540: .................... On[of town players 450 ' 4405 '117 ~ Upcoming Special Events Date Event : March Men's Basketball "D" Division Playoffs March 8-9 Spring Hoopfest March 22-23 Northwest Games W.R.B.F State "A" Tournament March 22-23 Northwest Games Swim Meet ' March 29-39 Northwest Games Ski & Snow Board Festiva, 1 March 29-30 Northwest Games April Fools' Extravaganza March ~ 1-April 4 Spring Break Program for children ages 5-12 April 5 & 6 Northwest Games: Bowling, Climbing ?ompetition, Archery, and Dog Agility Trial April 19 Kid's Annual Fishing Derby April 27 Pitch, Hit & Run Competition May 3-4 May Day Roundball 'june 21 -22' ' summ6r Solstice Tuneup .... ............. ]lWee~l~ Fi lda~'sch e ool gym scheduling for: Adult Basketball & miscellaneous 118 Port Angeles Senior Center Monthly Activity Report February 2003 : : . Activity/Attendance' Partic pation · - ' mr : ' ,, This Month This Month Percent 2003 2002 YTD 2003 YTD 2002 Change Information & Referral 2,103 1,317 4,890 3,182 54% Estimated Total Attendance 6,216 5,873 13,321 . .10,964 21% Health Programs 594 508 ' 1,260 1,076 17% Education Programs 68'3 874 1,277 1,861 -31% SociallEventslProgramlMeals 2;603 ~, .t,580 . 5,250 3,172 66% Trips 5 ,:..' 3 9 3' 20% Trips - Passengers 57 35 99 35 183% ~/olunteers ' ' · :, .~ , . ~.','.. ....... ' ,; :. Hours' 1,623' 1,934 - 3,318 ..... 3,862' · -14% ........ 'Individuals 226 182 335 · 333~ ........ < 1% Memberships ..... 124r 150 -" 1,34t - ' 1,280' ' .... 5% "- .... ~ - ' County " 391 '67. · -: 46~ 436: ..... 6°/, 119 Senior Services CommunitY C nter Monthly Activities February 2003 II Senior Center Events 'Date I Events I1 Febmary I Valentine Part7 Community Use Events February Fireman's Ball Rhody Society · ... .... · . Penins_ul~ Coll~ge , Square Danc~ ........ Senior Nutrition ' Private R~ntals (5) ' ' ' Tax Aid~ ' SoroptiiTdsts Venture Club ' ' Pre Paid Legal Virginia Mason , . . - .... SENIOR CENTER REGUEAR.PROGRAMS. ' .:Senior,Center Educational Programs AARP Oil Painting Computer Lab Drop In Round Table 6n Politics Comput~ Lab'Tutoring : ' ' Spring chibken'Band ...... ::' ' ""' ' ' Com)~rsational Spanish: ' ...... Tap Dance Classes. Creative Writing ~ .......... Water Color Infinite Variety of Musk Investment Class : Senior Center Health Programs .......... - :.. : Aerobics.. ".. ..... Low Vision Supp0~t Group .... -Alzheimer §upport- Group Pickle Ball .... ' .... .Bench .Stepping ........ Qi. Gong. Blood Pressure Check ...... SHHHH Foot Care T'ai. Chi Fibromyaliga. Support Group Weight Training & Stretch Hearing Aid Repair/Testing Yoga ..................... 1 20 ........ ' ........................ ] ..senior Center Sponsored Social&ReCreati°nal pr°grams At the Movies: Videos Olympic Peninsula Chess Club Bingo Paint on Your Own Bridge Pinochle, Calligraphy Poker L~ssons Canasta Pool Coffee Lounge PUblic Relations Committee Crafts , Senior Minute Committee Cribbage Senior Singers Golden Agers Club Senior ~wingers Dance Guiding Committee ' 121 Ocean View CemeterY Revenue February 2003 2003 2002 I 2001 I 2000 $5,304.60 $15,182.481 $6,291.781 $10,969.45 · ' -'. ~ -~ 'This Month 2003: This.MOnth 2002- ~"This Month 2001 · This Month 2000 Merchandise--. :-. ~. - ' $,1,885,85 Se~ices~;~::::-';::.'''':- ~-. -;$i',394~19 Sales Tax $343.33 Excise ~ax ._... _~: :.., ,$104.86 ..... Sales Tax .............. -$343;33 Prope~ 8.uy. Back ,$1,341.75:, Net Sales' -.': $3,582,15 Not Available -. ' Not Available: :' · · ' Not Available Ground Burial . Inurnments 5! 1 0 2 Niche inurn~ents 2 ,3 5 1 Entombments ' , ':'~ ;:-:~.:."-;0 ~:-;=.;~'~' 0 .. ,.'h ': :~.-'. '~ I '~: .:... ~ . 0 .'~ ,: :~;,:;. '; :.-: ,: ": .. - ..: _ . Ocean View Ce etery ....... ,: Revenue: ......... ........ : February 2003 ': " This This This This This This This This Month Month Month Month Months Year Year Year Year Years 2003 2002 2001 2000 Totals 2003 2002 2001 2000 Total Adult Lots 2 3 2 3 10 11 9 2 6 28 Infant Lots 0 0 Cremation Lots 2 2 3 I 4 NiChes .... . · '1 1 2 " 1 . 3 Veterans " . · ' LotS · · , 0 0 Lots 0 0 1.23 ParkS & Cemetery Monthly DiviSion Report February 2003~ Turf Management: Mowing and trimming ALL locations ........................................ 66.0 hrs. Turf Renovation/Repairs , ...... 6.0 hrs. Equipment repairs and maintenance ............... ~ .......................... 13.0 hrs. Total Hours Previous Year: 188.5 Total Hours Current Year: 85.0 Beautification: Downtown planter maintenance(cleanup water etc.) ' ' 0.0 hrs. Maintenance of planted areas ...... ? .... -,..:. 85.0 hrs. Greenhouse, plant maintenance · 34.0 hrs. Tree well maintenance ....... ....... .... '.:. ~ :: ....... i-..., .................. 1.0 hrs. Total Hours Previous Year:153.5 , I Total Hours Current Year: 120.0 Amenities: Pier maintenance. ...... i .................. ' .. 2.0 hrs. Ediz~ Ho0~CityPier float(maintenance ..................................... .... .., .9.0 hrs. Washroom servicing/maintenance ......... . ........... . ......... · ................ · ..... 51,0 hrS. S~ maintenance.. ........ ..~ ,:~ ...... · ................ . ....... ...... . ........ . ........ ~.. 3..0 hfs Pl~ayequipment~maintenan~e ........................... ~ .......~.. ~,.. ,?, :,. 19~0. hrs. Other maintenance(ponds, fountain etc.) ..................................... 107.5 hrs. Total Hour~ Previous Year: 148.5 Total Hours Current Year:191.5 Sport Facilities:~ ~:~ i-,.-. Baseball and softball field maintenance . ~.. '.. '. :i .'.... i ·... '...' ........... '~ ........ ,: 7,'0 :hrs. 'Soccer ·fi·eld maintenance ,. ................... ~..~ ........... . .......................... 0.0 :hrs. Football field maintenance.... ........................... · .......... , ... ,~, ',.:. 20.0 hrs. Tennis court maintenance 0.0 hrs. Field lighting maintenance .................................................. 0.0 hrs. Total' Hours :Previous Year: 0.0 Total Hours Current Year:27.0 ~aterfr0nt Trm.:. . ~ ~. Bench,,and memorial installation/maintenance ...' ................... :., 2:0.hrs. Tree.planting and maintenance ...................................... ~4:0 :.h~.,s. :Discovery Trail maintenance .................................................. 17.0 ihrs. Total Hours Previous Year: 253.0 Total Hours Current Year: 23~0 Building Maintenance: William Shore Pool ...................................................... 66.0 hrs. Veto Burton Community Center ............................................ 67.0 hrs. Senior Services Center ........................... ~.: ..................... 135.0 hrs. City Hall/Police Department ...................... , ......................... 152.0 hrs. Total Hours Previous Year: 437.0 Total Hours Current Year: 420.0 Civic Complex: City Hall Atrium maintenance ..................... ' .......................... 13.0 hrs. Total Hours .Previous.Year: 61.0 Total Hours Current Year:13.0 Parks General Maintenance: Litter pickup ...................................................... - .... ,. 73.5 hrs. park Improvements: Install bollards at Erickson and Sha~e Parks ................. 392.5 hrs. Building Maintenhnce ..................................................... 77.0 hrs. Graffiti Removal at Fountain ......... ............ . ..................................2.Ohrs Othc~ maintena~. Ce: Set Merchant Marine Memorial at .Veterans Park ................ 11.:0.hrs. Total Hours Previous Year: 224.0 Total Hours Current Year;.556.0 Special Events: Other: ................................................................. 30.0 hrs. Total HoUrs Previous Year: 14.0 Total Hours Current Year: 30.0 Campgroun d :' Site Maintenance .......................................................... 0.0 hrs. Total HOurs 'Previous Year: 0.0 ' Total Hours Current Year:O.O 'G/:6dhd'bufihl interments .... 12.0'hrs. cr~mationii~terments :. ........... : ....:-.: ............................ ::. :-:'~'.5:hrs. 'cryPt ento/nbment ~. i :..: ............... ' ............................. '.... '.. :. Oio'firs. Niche inurnments ...... ' ...................................... - ............ : o!0hrs. Memorial' marker settings ............................................... '... 3.0 hrs. Mowing and trimming ..................................................... 0.0 hrs, Building/Ch.apel cleaning and maintenance ........ ..., ...... . ...... . ............... 22~5 hrs. · Grave site refitling/regrading ' .. ~2:.0:hrs. Customerservice .......................................................... 0.0 hrs, T~otal Hours Previous Year: 154.0 Total Hours Current Year: 44.0 125 Parks Administration: Daily Supervision, crew training and safety meetings ............................ 96.0 hrs. Total Hours Previous year: '248.0 Total Hours Current Year: 96.0 NON Productive Hrs: (Illnesses, doctor, dental, vacations) Total Hours Previous Year: 363.5 Total Hours Current Year: 391.0 Total Parks & Cemetery Division Hours: TOtal Hours Previou's'Y. ear: 2,245.0 Total Hours CUrrent Year:l,996,5 . ~ #1 Turf Manflement 85.0 hrs. ! #2 Beau'tification ~20.0 hrs.. i #3 Amenities 191.5 hrs. : ! #4 SpOrts Facilities 27.0 hrs. [] #5 Waterfront Trail 23.0 hrs. [] #6 Building Maintenance 420.0 hrs. [] #7 Civic ComPlex 137 _hm. I #8 Parks General Maintenance 556.0 hrs. :.! ~g gpecial Events 20.0 hrg. ! #10 Campground 0 hrs. I1 #11 cemetery 44.0 hrs. I #12 Parks Admi'nistration 96:0 hrs. I #13 Time Loss 391.0hrs. 126 william Shore Memorial Pool, Revenue and Attendance , ' February 2003 ACTIVITIES : ' I This Month I This Montti p~rcent I h s,,Yeaf l:~;14a~ Yea~';~ I percentagel ! ~.!' ~:: '" · 'li~ I Last'Year ! 'change I To D~t~i!~ I:~.:i~ RECREATION" , ~ ' ' : ....... .... Children 863 862 0% 1,875 1,423 32% Adults 2,247 1,903 18% 4,611 3,840 20% Middle School Nite ' 21 0 ~DIV/0~ 61 13 369% Kids Day 34 29 17% 66 51 29% Pool Pady Paticpants 199 266 -25% 342 439 -22% Pool Padies (not included in total) 14 10 40% 25 31 -19% RECREA~IONTO~ALS.;:/;~./ ~ ' 3,364 3,060 ~' 10% ~ 6,955- 5;766 ~:21% Children · 790 68~ % .' 15% ~ -1,447 1,317 10% Adults .-' .- 20 . . -0:. ~DIV/0! · 48 0 ~DIV/0~ Paren~Child Orientation 106 0 ~?IVt0~ 252 0 ~DIV/0~ Pre-School ', 474 327 ': 45% 847 665 27% Ware[Exercise ..... 616 . 630 . .. -2% ..... 1,395 :_. :_1,318 . 6% SchOOl Dis~ic{ '.405 496 ' ,-18% "'968 :. ~ ;1,5:15 ' -36% Pool Rentals/Classes ' ' . 598 509 ..': 17°A . 1~819 . ,'. '..1,453 25% Instruc[ion Totals 3,009 2,651 14% 6,776 6,268 8% ~OO~ATTENDANCE TOTAL. , 6,8?3 ~ 5,~1.~'.~ 1~% 1327~ ' f.- 1~.~ -.',~ .. 14% ;:~..' v"~.:~ ~,. ~,~ ' -':' - /, ,11 ~ays open: ' 'l 2s.go] 26.00 HoursOpen -J 374.501 357.00 . ' 5%i 781':751' "775"751"~ Rental: Suits;Towels;Caps ....... - -' $22.0;24 · "$~t;27 9% $453.73 . $372;55] -' 22% Admissions. - --:, ...- : . $2,958.46 $2,084,19- .. 42%~ $6,245,3t .. $3,688..t8~ 69% Lessons ...... $9,493.50 '$5,70~':80 66% $17,256,'80~.$1.1,22~0. 5~% Aerobics ............ ': $1,651.00 $1,426.00 L.... '/ :... "'i6% .. $3,27_1:5~:. $2,927.50 - :' . '. :12% PasSes-' ..... :: $2,904:80 $2,805.00. .'~. :'".:. :' 4%~ $5,953.47.~ $5,208.26~ _:. ": f4°~' ShOwers"- ......... $~ 8.~ $18.53 · -2%: $35,72~ $26.87~ 33% L~ker~L':..'.' . ..' . .. ~. $138.75 ...... ' .... ' $110,50 . 26% _ - $336;75~ .... $189.25~ 78% Pool Rentals ...... $1_,349:37: $72X.40 ~ 86%~. $2,13~..69....$l,949:A3 ~wimEquip ............... $8~0 ...... $0,00 flDiV~OI..: $1,724:,46: .......... $0;00 -.. ~DIV/01 ' Sai~ Tax..-.' .::. ' ............... F ~7.8.57 ....... $477,36 .... 42%~ $1,356,30. .... $9~9,65. .......... 47% ~O"' ' ' ,, .... 5;: ~ _ObREVENUE.ZOTAE ...... ,..-,~- -$20~238;36 .:$13,560;05 ,--~, .~. :49%~.-..,$3.8,z6 E3 ,*$~10:~ ,,.:-...¢~, 46~ .- -. :- ..... : , .: '*--. :. . -.., . . ~ -.: .. . - ~. :'.,':'., . _ ,- ; - ....... ..... 127. -- - - "'- · _. ,Wi i i lam..Sh:Ore POOl ~. Activities~... :.-...i... i OD ~ February 2003 , ADMINISTRATION *'Conducted American Red Cross Life Guard Classes '"~~~~ *.Conducted monthly in-sergice guarding class for pool staff *'Conducted aerobic in-service class for pool staff INSTRUCTIONAL Exercise classes for August *' Water Aerobics AM & PM classes Monday through Friday - .*' Deep Water AM classes M '- W -F Deep Water PM cla~ses . TUesday&-ThursdaY '~'. *' Water Walking- AM classes M - W - F Swim Lessons Schedule: *. , ' January 13.- February 14 Grade.School February 24- March 28 .... _ ' G[ade_S~hool *' January 16 - February '13 .' Pre SchOol February 25 - March 27 PreSchool *. January 13- February 14. - Adults . -- '- _ ...... February 24 - Mar'Ch 28 A~lult's *' On-going Private Lessons .GL UBS AND'-ORGA NIZATIONS *' Port'Angeles-Swim Club ...... ~,.. ,,_, - - -:- ~. '5:00-7:00 pm Monday through-Friday *' Port Angel~s Diving Club . -: .. ~ -.~_: ~ '· ~-...:..-- On ~_vacation -k Port Angeles School District ,.1:00,1:30 pm Monday through Friday Special Education Classes . ,3:00-5:00 pm -. ' . Monday through Friday BoysSwim Team *' United States COastG'uard _ _ 9:00 -:.10:00 am ",'- 'Rescue Swimmer Training Tues & Thurs RECREATIONAL SWIMMING :_February 22 .... :~Kii:l's Day 34 Participants Febriaru 22 Middle School Night 21 Participants 128 ,. ' ":' PORT ANGELES ,. FINE ARTS,CENTER FEBRUARY 2003 February 1-28 Additional Ou,,tdoor Visitors to Art Outside 180 onBoing February 1-28 Jake Senuik/Inside Passage 306 Total 486 0 6-Feb Franklin 1st & 5th Grade/Hamilton 5th Grade 77 4.5 12-Feb Fairview 2nd Grade/1 class 21-Feb MOnroe 3rd Grade/Hami ton 4th Grade 47 - 3 Home Classroom.- Follow up s,essions -75 ' 3 Total 224 , 12 2:F~b. ~ :" ..... BOttom LineDuO.Conced :. ' '- - .40 -=- ~ - '2.5 9;Feb .-: :.. Valentine Sale ............ 48~'" ...... 3 23-Feb Poet~ Reading'' - ..... 35 ........ 1.5 23.,Feb ........ Jake Seniuk Lecture .... 25 .... 1.5 Total. -=.~ .... - =:'. · . . =' . 148 .. ---: .... 8;5 i~Feb - - ....~rustee .'-.";' ' .- ' - · 10 ........ 3 26~Feb "~ .... DscenlsMeeting . ' ....... ~6: ............... 3 · - ......... Off~site COmmittee-meetings :;=~. " .............. ~. - ..... ' 3 Total ................. ' '-:-' ' - ........... ~ - ........... 56 ............. 9 ~ngoing Galle~ Docents ,, ,39 108 Cngoing CommUnity Se~ice Workers (youth at risk)' Total , ' ' 41 138 ..... : Jake Seniuk=Juror for WSAC 1/2% for a~ ' 4;Feb. - . Pr~eCt-., '- '_ '= -~: · :~ ... 16 Feb ~1, 8, & 28 Jake Juror for SAC · ':~ ' '24 27-Feb L~ctur~'for' Se~uim Ads' Jake 30 ~otal. - '-.-.. , - ...... .30 . -' 40:~ I 1.29 ..... PORT ANGELES' 'FINE ARTS CENTER -- ,FEBRUARY 2003 .... ~;~g~: :~ Memberships $2,555.00 $2,555.00 T-ShiWCap Sales $0.00 Donations $503.69 $503.69 Ad Sales $2,396.90 $1,626.00 Events $5t .00 Memorials - - .: ..... . .... $0~00 Hastings Foundation Grant . . $0.00 ~lnterest from Friends.' . . $26.66 Total Revenue $5,533.25 ~,684.69 130 Port Angeles · partment F re De It is the purpose of the Port Angeles Fire Department to ~ improve the quality of life for the citizens and visitors of the City whiJe providing a broad range of services designed to save lives and property. 131 PAFD Monthly Report, February 2003 Page 1 of 2 PAFD Monthly Report for February 2003 Operations 2001 2002 2003 % increase or decrease over " previous year Total number of calls to date 476 525 477 9.1% Total Medic I patient contacts to date 365 417 381 8.6 % ! Total number of volunteer firefighters 334 184.5 31.5 82.9 % l hours of service to date Average daily responses per crew thi.s 8 9 8.1 10 % i month Operations A number of department, personnel attended a two-day Incident Safety Officer class that was sponsored by the Regional Training Council and held at the Port Angeles Fire Department. This was an excellent clas. s that gave front-line personnel the information needed to act effectively as Safety Officer during emergency incident operations. The class was attended by fire personnel from Clallam and Jefferson Counties. We are continuing to meet with the group that will be sponsoring the Strait Thunder hydroplane .races in the fall. We are working with the planning committee to ensure that adequate planning is done for crowd control, emergency medical support and fire vehicle access during the event. Prevention , 2002 2003 Fire and life safety inspections to date 269 183 Permits/Plan reviews to date 17 52 Number of fire investigations performed to date 5 2 Number of public education contacts to date 6 260 Prevention Firefighter/Paramedic Jake Patterson completed an intensive Uniform Fire Code (UFC) training class. During the class, Jake received in-depth training on all aspects of the Fire Code, including ex~ting requirements, flammable liquids and hazardous materials. After finishing the class, Jake took and passed an extremely challenging test for certification as a Uniform Fire Code Inspector. Congratulations Jake! PAFD Monthly Report, February 2003 Page 2 of 2 2002 2003 Training Career personnel: Total number of training hours to date 1,270 443 (21 career firefighters) Volunteer personnel: Total number of training hour~ to date 212 215.5 (20 volunteer firefighters) ~'' Number of citizens trained in CPR to date 23 102 Number of citizens trained in first aid to date 0. 63 Number of citizens trained in disaster preparedness 0 0 Training Captain Keith Bogues, the Department Training Officer, was recently elected to be Chair of the Region One Training Council. Comprised of officers from Fire Departments in Clallam, Jefferson, Kitsap and Mason Counties, the Region One Training Council is an influential organization that sets' the direction for the majority of the joint training opportunities that are offered in the area. Department News On February 8th, the Fire Department Auxiliary sponsored the third annual Firemen's Ball at the Senior Center. This year's Ball, with a Hawaiian theme, was a great time. Many department members were recognized for years of dedicated service. 133 134