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Home My WebLink AboutAgenda Packet 04/03/2001 . · !lDOR'fANOOI.}Js, ~fl=- J:Jt,..., )~~~l' '''W ASH I N G TON, U. S. A. ~"fj, AGENDA ,Y CQUNCIU'ME. ETING . 321K.\StFllh:if STREET ". .; _"")1;:>--,:'.. i ""C"'_":_) :' 1i"<'A v ril3 ' . 200 1 ".. ......t:"!"" <j ..e c,,'. .......... REGULAR MEETING",,: 6:00 p;m. r:.. "~; .. ~:~:~;'_;:'~~>"-'.'i~,:0;'~'- j; "~.).,, ::',:'.::<~;. .-)>.- _" _,"",;~~:~h;:, CALL T()ORDER - Regular Meeting (6:00 p.m.) ROLL CALL- PLEDGE OF ALLEGIANCE - ~''''''''':''''~ " CEREMONIAL MATTERS & PROCLAMATIONS . 1. Police Department Promotions (5J:riiriute's)'c 2. Boards & Commissions Recogni~op.s:';J' (55 minutes) jC 3. International Buiiding Safety yveek,.. ",; ',.. .:':-',i- - .. ~_:,: I 1 5 Swearing inby Mayor Recognition by'. Mayor .B. WORK SESSION C. i.LATE ITEMS TO BE PLA.€Eri.ON~TmS'ok FUTURE"AGENDAS.r/Jy Council,' Sta]j6r Public) , i_,,'.. .' .. ,', ...L. "_ "..')'.'~.".", >,;.. _' '__ - ':_', ,_,<_:0'- _,,' ,J':_:;'~- ....>...:.. ..-..ct:.....: - .. .....'. ,'_",,"_.. ',_ , ,'_' .,_"-,_.,, AND PUBLIC COMMEN:f"FOR ITE~S NOT ON A(jENDA': (This is the opportunitY for 'members of the public to speak to the City Council about anything not on the agenda, please keep comments to 5- I 0 'minutes.) . D. FINANCE 1. Southwood Underground Rebuild bid award 2. Mowers for Parks bid award ?'::'3.:p'atch"Truck bid~ej~ct ;} ,E.. ..CONSENT AGENDA Approval of City Council minutes of March 20~ 2001 regular meeting F. CITY COUNCIL COMMITTEEREPe;RT~ G. . ORDINANCES NOT REQUlRING'PUB:LUjj;t( HEARINGS 1. Cemetery Ordinance Revision 2. Salary Increase for mEW Local # 9~7 H. RESOLUTIONS t," , ~,t~:;.~.: "'<,.~ ~:""";'-,._W"4&' A;;;13,2001 ~ ,'6~ '_ ,_ NOTE: 'HEAlfiNGFDEYIGit~ A.YAIL~LEFOR<!,HQSE~~l$lNq A.SSIST*CE,,(.~, . .'" ,....,."f~i:~x~~tTQ~~~~~:rtME,Q~l.jJ.~~','-;, . ,,-,;<ii'1~:<:~i:i .....,PortAngeles.gl!Y'(!)ounc11'MeetIng' ' ":\~}:Fi;, . "Page - 2 DORT" A lNGE,L,ES"',' I.=- rt '("1--'; WAS H I N G TON, U. 5, A. CITY OF PORT ANGELES CITY COUNCIL MEETING I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Doyle Councilman Campbell Councilmember Erickson Councilman Hulett Councilmember McKeown Councilman Wiggins Councilman Williams Staff Present: Manager Quinn Attorney Knutson Clerk Upton B. Collins M. Connelly G. Cutler D. McKeen T. Riepe y. Ziomkowski III. PLEDGE OF ALLEGIANCE: ~ ~ ~ ~ Led by: 01J.M. ~-L -A- , April 3, 2001 /.t;at D.~. I S4.p''hl , CITY OF PORT ANGELES · ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: April 3. 2001 LOCATION: City Council Chambers ./ ,--} ~,e:::: L- City of Port Angeles FORTANGELES WAS H I N G TON, U. S. A. OrdinanceIResolution Distribution List City Council Meeting of +& 0, ~DOl ~d ~ -- eJJ,J ' - -- ~~ I I J/ J /lIf ^ 1,' () 1Y\1J~ I .x ~ ~ PY=.lA' ~ .!lil1i(-' Xl- .i I (.J City Manager City Atty. (1) J I .../ I -/ Planning City Clerk ,2 ,t)~ Deputy Clerk J V'" ) V Personnel Iv! Cust. Svcs. Finance Dir .IMgr. Police Dept. Fire Dept. Light Dept. Pub. Works (2) ~ ~ V Parks & Rec. I / / MRSC (1) I /' J / / PDN (Sununary) ~lMM J '~INIlt"l'l vi Extra Copies I TOTAL I I/'J - e o ~ ~ ~ . . Date: To: From: Subject: t:Z:i;,J nORT"~ A IN'J'\~;L' E'S i=-/ ' i.rt\.1tL ' , WAS H I N G TON, U. S. A. City Council Memo April 3, 2001 Mayor Doyle AND City Council .II( Tom Riepe, Police Chief Police Department Promotions - Corporal and Sergeant Summary: Due to the March 29,2001 retirement of Sergeant Steve McLane, Corporal Steve Coyle, the number one candidate on the existing sergeant civil service list, is being promoted to sergeant. Steve Coyle will be taking the place of Sergeant McLane as one of the three sergeants in charge of the uniformed patrol shifts. A civil service test conducted on April 2, 2001 will determine the officer or detective who will be promoted to corporal. Recommendation: The department requests that Mayor Doyle swear in Steven A. Coyle as a police sergeant for the City of Port Angeles, and swear in the number one police officer/detective candidate who tested for the osition of olice cor oral on A ril 2, 2001. Background / Analysis: After serving twenty-five years in the law enforcement profession, Sergeant Steve McLane retired on March 29, 2001. Steve worked for three different la:w enforcement agencies, Winslow Police Department, Jefferson County S.D. and the Clallam County S.D., prior to coming to work for the Port Angeles Police Department twenty years ago in 1981. Steve's retirement will mean a slight budget savings for the police department. Steve Coyle, who is being promoted to Sergeant, has worked as a police officer for the City of Port Angeles for 18 years. Prior to coming to Port Angeles he worked as a police officer for the City of Forks and the United States Army. Attaclunents: 101-01-017 Sergeant form Corporal form 1 ~ORTANGEI.ES WAS H I N G TON, U. S. A. I POLICE DEPARTMENT WASHINGTON STATE ACCREDITED LAW ENFORCEMENT AGEN I, Steven A. Coyle, do solemnly swear that I am a citizen of the United States and of the State of Washington; that I will support the Constitution of the United States and the Constitution and laws of the State of Washington; and will, to the best of my judgment, diligently and impartially perform the duties of Sergeat,lt in and for the City of Port Angeles, as such duties are prescribed by law, so help me God. Steven A. Coyle Sergeant Dated this 3rd day of April, 2001 . Witness: Larry Doyle, Mayor ~~c:P~~ Witness: Thomas Riepe, Police Chief . 321 EAST FIFTH STREET · PORT ANGELES, WA 98362-3206 PHONE: 360-452-4545 · E-MAIL: PAPOLlCE@CI.PORT-ANGELES.WA.US FAX: OPERATIONS/COMMUNICATIONS: 360-417-4909 .' RECORDS: 360-417-4537 . ADMINISTRATION: 360-417-4556 2 . .:- . '. c."........'., ...,. "". . FORT ANe;~ES ;"":~~;~'Y~?~~~~1*t~V\:i7~~~;':'~~~}1~m~~;~Alr WAS H I N G 111\,gjf!;-J, U. S...A. ,-~--.:,,~.:.,-::...,..,.,.;; POLICE DEPARTMENT WASHINGTON STATE ACCREDITED LAW ENFORCEMENT AGENCY ,do solemnly swear that I am a citizen of the United States and of the State of Washington; that I will support the Constitution of the United States and the Constitution and laws of the State of Washington; and will, to the best of my judgment, diligently and impartially perform the duties of Corporal in and for the 'City of Port Angeles, as such duties are prescribed by law, so help me God, Witness: Larry Doyle, Mayor J~~I2~ Witness: Thomas Riepe, Police Chief Dated this 3rd day of April, 2001 . 321 EAST FI FTH STREET · PORT ANGELES, WA 98362-3206 PHONE: 360-452-4545 · E-MAIL: PAPOLlCE@CI.PORT-ANGELES.WA.US FAX: OPERATIONS/COMMUNICATIONS: 360-41.7-4909 · RECORDS: 360-417-4537 · ADMINISTRATION: 360-41,3556 . . . 4 . . . 5 I (j) IN APPRECIATION TO THE VOLUNTEERS SERVING THE CITY OF PORT ANGELES Public Welcome: April 3, 2001, 6:00 p.m., City Council Chamber The City Council, City Manager, and Staff of the City of Port Angeles wish to thank and recognize the following Boards and Commissions and the many volunteers who serve on them! BOARD OF ADJUSTMENT Barbara Gase Brad Collins Louise Meyer Bill Rinehart Theresa Schmid 2000: Julie Bondy, Gina Lowman BUILDING CODE BOARD OF APPEALS. Steve Anderson Hank Gibson Fredrick Norton Bill Rinehart John Spiess CIVIL SERVICE COMMISSION Patsy Feeley Floyd Young Jim MacDonald CABLE TV GOVERNMENT & EDUCATION ADVISORY COMMITTEE Dennis Bragg Paula Doherty Gary McLaughlin Mike Quinn Jim Rumpeltes Kate Sheffield Mike Sturgeon Mary Ann Unger Lauren Erickson MEDIC I ADVISORY BOARD Leonard Beil Karen Blore Dr. Steve Churchley Paul Breitbach Donna Davison Tom Riepe Leo Sunny Mike Doherty Dan McKeen- . PORT ANGELES WORKS! Leonard Beil Karen McCormick Randy Johnson Mike Quinn Mac Ruddell Orville Campbell Jim Hulett Karen Rogers Larry Williams Tim Smith DOWNTOWN FORWARD EXECUTIVE COMMITTEE Leonard Beil Tim Smith Mike Chapman Don Corson Dan DiGuilio Karen McCormick Jim Haguewood John McCullough Joe Melton Eileen Knight Cathleen McKeown Vicci Rudin Brooke Taylor Kendra Waggoner Larry G. Williams 2000: Carole Boardman, Clint Hulse LAW ENFORCEMENT ADVISORY COMMITTEE Rod Anderson Leonard Beil David Brewer Jim Jones Chuck Lisk Leland Lee Frank Prince Dennis Wilcox 2000: Lynda Minor LODGING TAX ADVISORY COMMITTEE Zoe Bayton Orville Campbell Carol Griffith Jim Haguewood Patty Hannah Robert Harbick Bill Rinehart John Brewer Steve Oliver Glenn Wiggins 2000: Clay Oakes, John McCullough David Morris PARKS. RECREATION & BEAUTIFICATION COMMISSION Pat Deja Matt Kirsch Leslie Perrizo David Morris Diana TschimperIe Chuck Whidden 2000: Bill Minor, Pat McDonagh PLANNING COMMISSION Fred Hewins Brad Collins Fred Norton Linda Nutter Bob Philpott Charles Schramm Mary Craver Wayne Doty 2000: Robert King, Dean Reed PUBLIC INFORMATION COMMITTEE Susan Breitbach Brad Collins Dee Christensen Jim Hulett JoAnn Vickery-Capener Lauren Erickson Mike Quinn . SENIOR CENTER BOARD OF ADVISORS Bob Burk Marion Lovell Pat Schaefer Virginia Kanters Madeline Lang Margaret Lawrence Herbert Spiegel Mary Walsh Lee Roberts 2000: Dick Goodman, Ted Tedrow, Charles Hudson UTILITY ADVISORY COMMITTEE Orville Campbell Larry Doyle Dean Reed Larry Williams Allan Bentley NON-MOTORIZED ADVISORY COMMITTEE Bruce Monro Gary Gleason Linda Nutter Wayne Fitzwater Kathe Smith Bill Hale Bill & Cindy Isenberger Thanks to Kathy Williams and Mike Tallmadge for assisting this committee. . ~;ff;~~Ylll>J'1 r;:~l:,~,~~1' . PRO C LAM A T.I 0 N INTERNATIONAL BUILDING SAFETY WEEK WHEREAS, the safety of the buildings we occupy daily is essential to the health, safety and welfare of the citizens of the world; and WHEREAS, among the world's most fundamental laws are those which provide safety standards for the construction of buildings in which people live, work and play; and WHEREAS, for construction and building codes to be effective and enforced, understanding and cooperation must exist between code officials and the people they serve; and WHEREAS, through the efforts of code officials worldwide, and their cooperative relationship with the construction industry, the administration of these health and life-safety standards is assured; and . WHEREAS, units of government across the world - along. with such prestigious organizations as Building Officials & Code Administrators (BOCA) International, Inc., International Conference of Building Officials (lCBO), Southern Building Code Congress International (SBCCI), Inc., the Council of American Building Officials (CABO), the National Conference of States on Building Codes and Standards (NCSBCS), and the World . Organization of Building Officials (WOBO) - are joining to promote the use of building and construction codes today, for a lifetime of building safety, through the observation of International Building Safety Week; and ~ool WHEREAS, the theme of International Building Safety Week ~has been established as "Making a Difference." . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ANGELES in consideration of the above findings: The week of April 8- 14,2001, shall be known as INTERNATIONAL BUILDING SAFETY WEEK. We urge all citizens to participate in International Building Safety Week activities to help promote building safety, to create awareness as to the importance of construction and building codes, and to spotlight the role of the dedicated code official in administering those codes. Larry Doyle, Mayor ~:-~:~ ~ "< "'17>.fl~ ;::; ~\- :;.." ~ G"" ~ ~~-_..-..:!.II;-"''' i' .::-/~ .:~......-:::}" ':'~ ::: ~ .- .. /, ;.;. :: . ~ t:- J;.. ..:...,~ -::. .. ~ . ,~, ..~ - i t - .:.~ ~ - ::::': ~ " ': ~ :.: ~ ="",: S' :---- ..- ~ :..::. ~ ;_:~ :.. .. ... ~ .~ :~ ;.- };, - - .~;;;.~: :::-?-:;/:~';;. ~ .;/:!)' .:,~7? i:':;;;:"~~ :/ ~.,::o,' ........;~,\~ ..'':'- ..~,;~.':. ,.... ~"\~. - .,.,..:::..:::~~'$.~ April 3. 2001 . 7 . .' , ' . 8 . . . . .~\'.':i ~ORTANGELES WASHINGTON CITY COUNCIL MEMO U. S. A. DATE: April 3, 2001 To: MA YOR DOYLE AND CITY COUNCIL GLENN A. CUTLER, DIRECTOR OF PUBLIC WORKS AND UTILITIES /")~ FROM: SUBJECT: Award of Southwood Underground Rebuild Construction Contract (Project 21-02) Summary: The project will rebuild the landlocked overhead electrical facilities with underground facilities in the street right of way between Park Avenue and Forest Avenue from Cherry Street to east of Oak Street. Portions ofthe facilities in this area are deteriorated requiring replacement. The project was advertised for bids on February 16 and 18,2001. Sealed bids were recieved from three (3) bidders on March 6, 2001. Potelco, Inc. was the low bidder with a bid of $75,428.93. The engineering estimate is $72,494.00. Recommendation: Authorize the Mayor to sign the $75,428.93 contract with Potelco, Inc. of Sumner, Washington for the construction of the Southwood Underground Rebuild (Project 21-02). Background / Analysis: The City Council on September 7, 1999 approved a plan by which all rear lot landlocked facilities would be replaced with underground facilities in street right of way. Southwood is a subdivision of34 customers, located between Park Avenue and Forest A venues from Cherry Street to east of Oak Street, in which landlocked overhead facilities meet the criteria for replacement. Conduit for a good portion of this project on Columbus Avenue and Oak Street was installed several years ago as part of a water main project. Bids were solicited by advertisement on February 16 and 18,2001 for the Southwood Underground Rebuild Project (Project 21-02). Sealed bids from three (3) companies were received on March 6, 2001 and reviewed. The lowest bidder was Potelco, Inc. of Sumner, Washington with a bide of $75,428.93 including sales tax. The bid summary is included below: .--------.-.-----"BlD-SUJ'iJlI'iJIA""R'f~----------- Elee ne N:IPWKSILIGHTlENGRIPROJECTSISOUTHWDlsthwdCC.wpd 9 Southwood contains 34 customers of which 28 will require conversion to underground. The conversion of the services will be completed with the City reimbursing the customers 90% of the . lowest bid or 90% ofthe actual invoice cost whichever is lower. This is in accordance with City Council action taken on September 19, 2000. This project is included in the 2001 budget. Work is anticipated to start in May and be completed by mid summer 2001. Project Location Map: FOREST AVE. w ~ tIl ;:::\ ~ ::> ~ ..J c:::l t-) tJ ,... Cl:: Ik LLl I U ...,: tIl ~ <[ CJ COLUMBUS AVE. . PARK AVE, . 10 N:IPWKS\LIGHT\ENGRIPROJECTSISOUTHWDlsthwdCC.wpd l . . . ~ORTA~GELES ',~",;' . u. S. A. CITY COUNCIL MEMO DATE: April 3, 2001 To: MAYOR DOYLE AND CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Award a Contract to Purchase a Stick Design Mower and a Steering Wheel Design Mower Summary: Three bids were opened on March 13, 2001, to replace two mowers for the Parks and Recreation Department, one a Ransome steering wheel design and the other a Grasshopper stick design. The bids from Jennings Equipment, Inc. meet our specifications and are within budget. Recommendation: Authorize the Mayor to sign a contract with Jennings Equipment, Inc., Puyallup, Washington, in the sum of $25,292.84 to purchase; 1) a Kubota mower, Model F2560E, steering wheel design for $12,665.06 which includes a $1,000 trade-in allowance for the used Ransome mower, and sales tax and 2) a Grasshopper mower, Model 721D, stick design, for $12,526.78, includes a $2,500 trade-in for the used Grasshopper mower, and sales tax. Back~round / Analysis: The existing Grasshopper mower, vehicle number 1343, and the Ransome mower, vehicle number 1814, are beyond their economical life and need to be replaced. These units are utilized by the Parks and Recreation Department and are scheduled for replacement in this year's budget. Funds available are $27,628. Bids were solicited and there were no exceptions to the specifications. The results of the bids are summarized below: VENDOR BID includes Trade-In and Sales Tax Jennings Equipment, Inc. Kubota, Model F2560E (wheel mower, 60 inch deck) $12,665.06 Jennings Equipment, Inc. Grasshopper, Model 721D (stick mower, 61 inch deck) $12,526.78 Machinery Components Co. Ransome (wheel mower) $14,539.02 No bid on the stick mower Jennings Equipment, Inc. submitted the low bid for both units. N :\PROJECTS\21.0 1.05& 13\CCaward _ A. wpd 11 . . I . 12 . ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: April 3, 2001 To: MAYOR DOYLE AND CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities f>.VJ.- SUBJECT: Reject Bids for Replacement of Patch Truck Summary: The 2001 budget contains funds to replace the existing asphalt patch truck. Two bids were received on February 27,2001 and analyzed. Neither bid met the specifications in areas that are considered critical. The Public Works & Utilities Department will develop a procurement strategy to replace the equipment and return to the City Council for approval at a later date. Recommendation: Reject the bids for the asphalt patch truck for not meeting the specifications in s ecific areas that are critical to the 0 eration of the e ui ment. . Back2round / Analysis: Bids for the replacement of the Street Division patch truck were opened on Tuesday, February 27, 2001. Two bids were received from the same company for different models. Vendor Trade Iri Allowance Total Including Sales Tax Valley Freightliner Inc. $0 $120,276.59 Pacific W A BID #1 Valley Freightliner Inc. $0 $129,330.91 Pacific W A BID #2 Bids were reviewed by Equipment Services and Street Division staff and they identified exceptions to the specifications that are the basis for rejecting the bids. Exceptions are as follows: . BID #1: The specifications require that the height of the spoils bin not exceed 40 inches. The proposal is for a 60 inch height. The spoils bin is used by the crew to carry excess asphalt and materials that are dug out from pot hole patching. Shoveling into this bin is a recurring operation. A height of 60 inches is an ergonomic issue. Repeated motions to this height can and will cause problems such as back and shoulder strains. The current Patch Truck has a 40 inch spoils bin and works well for the crew. . N:\PROJECTS\20-0 1.1 O\rejectbd.wpd [3/27/01] 13 City Council Memo Dated April 3, 2001 Page 2 · BID #2: The specifications require that the hopper be heated with transfer oil. The proposal is to add this to the asphalt patch body as an after market installation for an additional $10,000. This required addition would increase the price to $139,330.91. The aftermarket addition to the truck is an unacceptable method of installation. The current patch truck uses the transfer oil heating method (built into the truck) and it works well. This type of heating method keeps the asphalt warm and useable. It is also able to re-heat the asphalt when it gets cold. A previous patch truck had another method of heating the mix in the truck and when the mix was cold it had to be jack-hammered out of the bottom of the hopper. · BIDS #1 AND #2: The City also requested that the bidders consider the trade-in value of the existing patch truck. No trade-in value was offered. N:\PROJECTS\20-0 1.1 O\rejectbd.wpd [3/27/01] 14 . . . . . . CALL TO ORDER- REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: CEREMONIAL MATTERS & PROCLAMATIONS: WORK SESSION - PRESENTATIONS: Chamber of Commerce Report CITY COUNCIL MEETING Port Angeles, Washington March 20, 2001 Mayor Doyle called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Members Present: Mayor Doyle, Councilmembers Campbell, Erickson, Hulett, McKeown, Wiggins, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Knutson, Deputy Clerk Broussard, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, and T. Smith. Public Present: A. Harrison, D. Willcox, C. Reid, H. Wilmot, M. Hughey, P. Lewis, D. Lewis, S. Lewis, N. Dunn, R. Parke, D. Bradley, M. Hall, J. Gustafson, J. Dryver, and C. Shively. The Pledge of Allegiance to the Flag was led by Boy Scout Troop 1461, Dr. Peter Lewis, Scout Master. Those participating included: D. Lewis, S. Lewis, P. Lewis, N. Dunn, R. Parks, D. Bradley, M. Hall, J. Gustafson, J. Dryer, and C. Shively. Manager Quinn announced a change in dates for the Cable TV public meetings. The new dates are March 29 and 30,2001. Chamber of Commerce Report Russ Veenema, Executive Director of the Chamber of Commerce, announced that the Chamber has been reinventing itself by becoming more issue oriented and organized. The membership, as well as attendance at monthly meetings, has increased. The current focus is tourism and special events and, through marketing and advertising, there has been an increased interest in the Chamber's website and brochures. Mr. Veenema briefly reviewed some of the Chamber's upcoming plans, to include a proposal to be presented to the Lodging Tax Advisory Committee and the City Council with regard to room tax management. Mr. Veenema would like to see the development of a system which could track the affect of weather and community events on hotel/motel usage. Mr. Veenemasurnmarized some of the upcoming events in Port Angeles, such as the Circus Somera, a non-animal circus; the Real Estate Community Open House Red Carpet Weekend; and the First Annual Kayak Symposium at Hollywood Beach. A jet ski race is tentatively scheduled for June or July. Mr. Veenema reported that a new committee is being established for the purpose of community beautification. Councilman Campbell expressed his satisfaction with the steps the Chamber of Commerce is taking with its constructive view toward the Gateway Project. - 1 - 15 CITY COUNCIL MEETING March 20,2001 LATE ITEMS TO BE PLACED ON TIDS OR FUTURE AGENDAS: FINANCE: Bid Award for Overhead Electric Rebuild Bid A ward for Transformer Load Tap Changer Filter System Bid Award for Single-Reel Self-Loading Trailer CONSENT AGENDA: CITY COUNCIL COMMITTEE REPORTS: 16 None. 1. Bid Awardfor Overhead Electric Rebuild . Mayor Doyle summarized the memorandum provided by Public Works & Utilities Director Cutler with regard to awarding the bid for the overhead electric rebuild to Mountain Power Construction Company. Director Cutler described how three overhead electric rebuild projects had been bid as a single contract in 2000. At that time, the lowest bid was significantly higher than the engineering estimate and the bids were, therefore, rejected. For this particular bid, an additional project was added to the other three, and the resulting low bid represents a savings to the City of $110,000. Councilmember McKeown moved to authorize the Mayor to sign the contract with Mountain Power Construction Company in the amount of $135,416.36. Councilman Campbell seconded the motion, which carried unanimously. 2. Bid Awardfor Transformer Load Tap Changer Filter System Mayor Doyle summarized the memorandum submitted by Public Works & Utilities on the proposed bid award for the purchase of six Load Tap Changer Oil Processors from Calhoun & Dejong Inc. Director Cutler described the LTC's and their function. Councilman Campbell moved to authorize the City Manager to sign the purchase order with Calhoun & DeJong, Inc., in the amount of $30,481.24. Councilman Wiggins seconded the motion, which carried unanimously. 3. Bid Awardfor Single-Reel Self Loading Trailer Mayor Doyle summarized the memorandum submitted by Public Works & Utilities regarding the purchase of a single-reel self-loading trailer which is used by the Light Operations crew. The new trailer is better equipped to carry heavier and bigger reels of cable. Councilmember Erickson moved to accept the bid from Airtec Equipment and authorize the Public Words & Utilities Director to purchase the single-reel self-loading trailer from Airtec Equipment of Vancouver, Washington, for the sum of $14,400.00, plus sales tax. Council member McKeown seconded the motion, which carried unanimously. . Mayor Doyle offered an addition to the City Council minutes of March 6, 200 I, in the last paragraph under the Highland Courte sub-heading, "City staff was directed to communicate with the public present with regard to the proper process and procedure for filing grievances with HigWand Courte". Mayor Doyle also offered a correction to the fifth paragraph under the Year End 2000 Budget Status Report, changing "the cost of living increase" to "the cost of power increase". Director Ziomkowski offered a correction to the misspelling of her last name in Paragraph 5 under the Year End 2000 Budget Status Report. Councilman Williams moved to accept the Consent Agenda to include: 1) City Council minutes of the March 6, 2001 regular meeting, as corrected; and 2) Check Register for March 13, 2001 in the amount of $1,081,442.88. Council member Erickson seconded the motion, which carried unanimously. City Council Committee Reports: Councilmember Hulett presented a copy of the North Olympic Peninsula Visitor & . Convention Bureau 2001 Tourism Promotion and Marketing Plan packet to the Council - 2- . . . CITY COUNCIL COMMITTEE REPORTS: (Cont'd) ORDINANCES NOT REQUIRING PUBLIC HEARINGS: RESOLUTIONS: Street Vacation - Food Bank Resolution No. 6-01 CITY COUNCIL MEETING March 20, 2001 and staff. Councilmember Erickson reported that the advisory committee for Channel 21 has begun itSfe\Tlew of future growth needs as relates to the franchise renewal process. She also met with Director Connelly with regard to renovation of the William Shore Memorial Pool. Councilmember McKeown attended a meeting on "shoring up" the hill behind the Downtown Fountain. Instructions were given to the architect on this particular project. Councilman Williams was invited to the office of the Downtown Association to discuss the preservation of the underground portion of Laurel Street. Councilman Wiggins informed the Council of his attendance at the National League of Cities (NLC) Conference. He was introduced to many interesting individuals and was given the opportunity to hear administrators discuss localization of government. Councilman Wiggins also attended meetings on bonding issues and gun safety. Councilman Campbell commented on federal assistance in meeting the needs of the Ground Water Under the Influence problem with the water supply. He attended several workshops in regard to wastewater systems and improvements. The entire country is facing a $2 trillion funding requirement for infrastructure replacement. Legislation will be addressing the matter this year. The EP A has a threshold on wastewater affordability that states if the City's wastewater rate exceeds 4% of an individual's income, there is a problem. The ESA and EP A are on a "collision course" in regard to the program of wastewater reinvestment. Councilmember Campbell informed the Council that Unisys has established a portal in Westchester, Pennsylvania. Efforts have been slow at getting businesses signed up on the portal due to the high cost of set up fees. Mayor Doyle met with and provided ~ tour of City Hall for three Cub Scouts who were working on their Community Citizenship awards. The National League of Cities selected Mayor Doyle to serve on the Energy Environment and Natural Resources Policy Committee. Issues to be addressed by this committee relate to an energy policy, natural gas, clean air, the Endangered Species Act, and the Natural Resource Policy. They will also discuss oil exploration. Mayor Doyle described the tour of the Pentagon, and the possibility of surplusing a dry dock located at Swan Island. Manager Quinn informed the Council that information packets were brought back from the NLC for the staff to review. None. Street Vacation Petition - STV - 01-01 - Port Angeles Food Bank Mayor Doyle summarized the memorandum submitted by Planning Specialist Roberds with regard to setting a hearing date for the Food Bank's street vacation request for a portion of Fourth Street west of Valley Street. Councilman Williams asked if this issue would come before the Real Estate Committee, and Attorney Knutson responded in the affirmative. Mayor Doyle read the Resolution by title, entitled, - 3 - 17 CITY COUNCIL MEETING March 20, 2001 RESOLUTIONS: Street Vacation - Food Bank Resolution No. 6-01 (Cont'd) OTHER CONSIDERATIONS: Citizen Code Advisory Committee PUBLIC HEARINGS - QUASI-JUDICIAL: PUBLIC HEARINGS - OTHER: INFORMATION: 18 RESOLUTION NO. 6-01 A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a hearing date for a petition to vacate a portion . of Fourth Street abutting Lots 1,2, and 3, Block 85 and abutting Lots 18, 19, and 20, Block 73 of the Townsite of Port Angeles, Washington. Councilman Wiggins moved to pass the Resolution as read by title. Councilman Hulett seconded the motion, which carried unanimously. Citizen Code Advisory Committee Mayor Doyle summarized the memorandum submitted by Community Development Director Collins with regard to revising the Port Angeles Municipal Code Book to make it more user friendly and appointing a citizen code advisory committee to provide recommendations on how this can be accomplished. Manager Quinn clarified that this committee would not be ongoing, but would be utilized for a short time to obtain citizen input on language usage in the Code Book. Councilman Campbell asked if changing the Code Book to make it more user friendly would result in more confusion and problems in the future. Manager Quinn assured him that all changes would be brought to the Council for approval. Councilman Hulett moved to appoint Mr. Jerry Schwagler, Ms. Donna Peterson, Mr. Hank Gibson, Ms. Jean Irvine, Mr. Roger Wheeler, Mr. Gary Colley, Mr. Craig Miller and Mr. Jim Haguewood to assist in reviewing and revising development regulation language in the Port Angeles Municipal Code Book. Councilman Wiggins seconded the motion, which carried unanimously. None. . None. City Manager's Report: Manager Quinn stated he would be absent from the April 3, 2001, City Council meeting, and Attorney Knutson would be taking his place. Manager Quinn reminded Council of the OPS lunch on March 21,2001. He announced the E-nable Project has moved onto Phase II. Manager Quinn referenced the memorandum from Department of Community Development Director Collins addressing the Highland Courte Chemical Treatment Center status. He noted his appreciation of the input received from various members of the community, and he assured the Council and the citizens present that the City is proceeding with an enforcement process of checking out every one of the complaints and items brought to the City's attention in terms of enforcement. Councilman Hulett asked for clarification on the Council's role in the enforcement process. Attorney Knutson indicated the Appearance of Fairness Doctrine is something of which the Council must be aware when acting in a quasi-judicial capacity. The Highland Courte matter could possibly come before the Council and, should Council members express an opinion or make a defmitive statement on the nature of the Highland Courte operation, then the Appearance of Fairness Doctrine comes into play in terms of possible bias or prejudice. . - 4- . . . Break EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: CITY COUNCIL MEETING March 20, 200 1 Mayor Doyle recessed the meeting for a break at 7:18 p.m. The meeting reconvened .1;:-' at 7:28 p.m.' The me~tj.gg adjourned to Executive Session at 7:28 p.m. to discuss real estate, litigation, and potential litigation for approximately forty-five minutes to one hour. The meetingretumed to Open Session at approximately 8:55 p.m. The meeting was adjourned at 8:55 p.m. Becky J. Upton, City Clerk Larry Doyle, Mayor , - 5 - 19 . II . . 20 . . . ~ORTANGELES WAS H I N G TON, U. S. A. C IT Y C 0 U N elL' MEMO DATE: APRIL 3, 2001 To: MAYOR DOYLE AND CITY COUNCIL FROM: Marc Connelly, Director of Parks and Recreation SUBJECT: Proposed Changes to Ordinance 1864 (Ocean View Cemetery) Summary: Ordinance 1864 is proposed to be changed increasing the available options for burial markers and the number of remains permitted in a burial plot. The proposed amendment to Section 2.48.180 of the PAMC would permit the City to set and sell upright markers. Currently, this section allows only markers placed flush with th€ existing ground level. The proposed amendment to Section 2.48.070 of the PAMC would allow the interment 01 up to two sets of cremated remains per grave site together with a regular burial. The current section doesnot allow more than one set of cremated remains t~~e buried together with a regular whole body burial inone full-size plot. Recommendation: It is recommended that the City Council approve the attached proposed changes prepared by the City Attorney to the Port Angeles Municipal code amending ordinance 1864 and sections 2.48.180 and 2.48.070. Background / Analysis: Attached is the existing cemetery ordinance and the proposed changes for your consideration (attachment A). These changes are the result of a citizen request made in September 2000. Placement of markers The request asked to consider allowing the placement of an upright marker on a grave site. Existing ordinance 18(j1. prohibits such a practice. The cemetery contains upright monuments, consequently the practice has been permtted in the past. Usually the requireIrent for placement of flush set markers is for purpose of controlling maintenance costs. However, it is our experience that utyight and flush set markers require the same level of maintenance and that customers of Ocean View Cemetery ought to have the option. Number of remains per burial plot This change would enable families to include up to two cremated remains with a whole body burial in a full size lot. The existing ordinance allows only one set of cremated remains in a full size lot containing whole body remains. In September 2000, the staff contacted members of the Washington Interment Association Municipal Cemetery Members and surveyed whether they allowed multiple remains (one burial plus only cremated remains) in full-sized plots. Nineteen agencies were surveyed and 13 reported permitting two or more muliple remains per full-sized plot. Attached is a copy of the survey (attachment B). c:/counciJlcemetery ordinance amendment 21 Attachment B Survey Number of Cremated Remains Allowed per Burial Plot Washington Interment Association Municipal Cemetery Members September 2000 Cemetery Cremated Remains Allowed Bayview Cemetery 2 City of Bellingham Edmonds Memorial Cemetery 8 City of Edmonds Elmwood Cemetery 4 City ofToppenish Evergreen Memorial Park 4 City of Enumclaw Grandview Cemetery 2 City of Anacortes Grandview Cemetery 2 City of Grandview Ivy Green Cemetery 8 City of Bremerton Mountain View Cemetery I City of Auburn Ocean View Cemetery I City of Port Angeles Park Hill Cemetery 3 City of Vancouver Skamania County Cemetery District No.1 2 Skamania County (11 Cemeteries) Sumner Cemetery and Mausoleums 1 City of Sumner Tahoma Cemetery 4 City of Yakima Union Cemetery 1 City of Sedro Woolley King County Cemetery District No. I 4 Vashon Cemetery Wenatchee City Cemetery 2 City of Wenatchee Woodbine Cemetery 4 City ofPuyallup Zillah City Cemetery I City of Zillah 22 . . . \~. ORDINANCE NO. . AN ORDINANCE of the City of Port Angeles, Washington, revising the City's Cemetery Ordinance regarding the number of remains and cremated remains allowed in a single grave and the requirements for headstone markers and amending. Ordinance 1864 as amended and Chapter 2.48 of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES HEREBY . Section 1. Ordinance 1864 as amended and Chapter 2.48 ofthe Port Angeles Municipal ode are hereby amended by amending P AMC 2.48.070 to read as follows: 2.48.070 Interment - More Than One Body in One Grave. The interment of more an one body in one grave will not be allowed except in cases of parent and infant child buried t the same time, infant twin children, or one remains and one. crcnlams or together with one or o cremains cremated remains. (Ord. 1891 ~1, 7/29/76; Ord. 1864 ~IV(t), 12/14/75.) Section 2. Ordinance 1864 as amended and Chapter 2.48 of the Port Angeles unicipal Code are hereby amended by amending P AMC 2.48.180 to read as follows: 2.48.180 Headstones. Markers - Placement. All headstones or n12ukcrs shall bc flush. . Monuments may be placed in all sections of the Cemetery with the exception of the urn arden and memorial arden. All monuments must be set on line accordin to the Cemete round monument will be no lar er than 44 inches b 20 inches b 48 nches. A double above round monument will be no lar er than 66 inches b 26 inches b 48 ches. A maximum of two markers will be allowed on each rave s ace. The marker at the head . but the second marker must be set flush with the existin - I - 2 round level. Ground level markers must be 4 inches thick and shall be no lar er than 48 inches ace. Cement foundations are re uired on all markers with the exce don of the urn arden and must be no lar er than 24 inches b 12 inches b 4 inches and will be set flush with round level. (Ord. 2359 ~3, 10/30/85; Ord. 1864 ~V(e) (part), 12/14/75) Section 3 - Effective Date. This Ordinance shall take effect five days after the date of PASSED by the City Council of the City of Port Angeles at a regular meeting of said ouncil held on the _ day of , 2001. MAYOR ecky J. Upton, City Clerk PROVED AS TO FORM: raig D. Knutson, City Attorney By Summary :IORDINANCES&RESOLIJTIONS\2oo 1.04.wpd arch 28, 200 I -2- 24 . . . DATE: To: FROM: SUBJECT: ~ORTAN(jELES WAS H I N G TON, U. S. A. CITY COUNciL MEMO APRIL 3, 2001 MAYOR DOYLE AND CITY COUNCIL ~ Bob Coons, Human Resources Manager ~ Salary Increase for IBEW Local # 997 Summary: The Labor contract between the City and the International Brotherhood of Electrical Workers, (IBEW) Local #997 provides for a cost of living increase effective April 1 , 2001 equal to 90% of the Seattle-Bremerton CPI, published in February. This represents a 3.96% COLA. Recommendation: Staff recommends that the City Council approve the attached salary ordinance implementing the 3.96% cost of living adjustment for employees represented by IBEW Local # 997, effective April 1, 2001. Back~round I Analysis: The City of Port Angeles is in the third year of a three year labor contract with the International Brotherhood of Electrical Workers Union, Local # 997, (IBEW). These employees work in the Light Operations Division of the Public WorkslUtilities Department. The terms of the contract provide for a cost of living adjustment equal to 90% of the Seattle-Bremerton Consumer Price Index (CPI). The COLA for this year is 3.96% and is effective April 1,2001. The salary ordinance is attached for the City Council's review and approval. Staff will be available at the City Council meeting for any questions you have on this matter. Thank you. Attachment: Salary Ordinance for IBEW #997 cc: IBEW Local # 997 G:\MASTFORM\COUNCIL. WPT Last Revised: 6/29/99 25 . . . 26 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington establishing a pay plan for the employees represented by IBEW Local #997 for the period of April 1, 2001 through March 31, 2002, and providing for the payment thereof. . THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES ORDAIN as follows: Section 1. Effective April 1, 2001 through March 31, 2002, the wages and position classifications and pay plan for the following designated positions are hereby adopted as follows: Classification Line Foreman Lineman Apprentice Lineman! Meterman Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 . Equipment Operator Head Groundman Groundman Electrical Inspector Sr. Meterman!Journey Meterman Warehouseman Maintenance Technician Sr. Electrical Inspector Serviceman Fleet Maintenance Mechanic Sr. Fleet Maintenance Mechanic % of Lineman Hourlv Rate 112.5% 100% 75% 78% 81% 84% 90% 95% 89.5% 82.5% 69% 100% 105% 100% 87% 100% 105% 105% $30.47 $27.08 $20.31 $21.12 $21.94 $22.75 $24.37 $25.73 $24.24 $22.34 $18.69 $27.08 $28.44 $27.08 $23.56 " $27.08 $28.44 $28.44 $21.03 $22.28 Hi-Weeklv/Monthly Rates Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Energy Analyst/Insp. 1236.93 1275.72 1312.68 1354.04 1394.09 1436.06 1477.40 2,680 2,764 2,844 2,934 3,021 3,111 3,201 . Commercial/Institut. Energy Analyst 1523.12 1568.82 1615.17 1662.13 1706.59 1754.21 1806.82 3,300 3,399 3,500 3,601 3,698 3,801 3,915 27 ,;,'f '-,' Section 2. The above wages shall be paid in bi-weekly installments per accounli procedures established by the City ofP9rt Angeles, and shall be paid within five (5) working da s r ;' ~ after the end of the payroll period, or as soon thereafter, per procedures established by the City of Port Angeles. P SSED by the City Council of the City of Port Angeles at a regular meeting of said Council y of April, 2001. MAYOR ATTEST: Becky 1. Upton, City Clerk . APPROVED AS TO FORM: Craig D. Knutson, City Attorney Published: (By Summary) . 28 . . . DATE: To: FROM: SUBJECT: \, ~ -:' - ,..- ~ORTAN8ELES WAS H I N G tON, U. S. A. CITY COUNCIL MEMO April 3, 2001 MAYOR DOYLE AND CITY COUNCIL Becky J. Upton, City Clerk/Management Assistant ~ Appointment to Fill Vacancy on Law Enforcement Advisory Board Summary: A vacancy on the Law Enforcement Advisory Board was created by the departure of Ms. Lynda Minor. On March 14, 2001, the members of the Law Enforcement Advisory Board interviewed three (3) candidates for the vacant board position. Recommendation: It is recommended that the City Council appoint Mr. C. Joseph Girard to the membership of the Law Enforcement Advisory Board for the term ending February 28, 2005. Background / Analysis: Ms. Lynda Minor's term of office on the Law Enforcement Advisory Board expired as of February 28, 2001. She chose not to seek reappointment, thu~creating a vacancy on the Advisory Board. Three applications were submitted by individuals to fill the vacancy and, after conducting interviews, the Law Enforcement Advisory Board has recommended the appointment of Mr. C. Joseph Girard. A copy of Mr. Girard's application is attached for your reference. Attachment 29 7: 00 j/. APPLICATION CITY O~~ PORT ANGELES LA W ENFORCEMENT ADVISORY BOARD ~ . Name: Address: ~ r ) IA/ /?.p/ T): A/ A} Y .8.R/AAI&&J.IE~ LU~ 9R~3 Date of Birtb ~ Phone: ~/7- 92fJf- Occupation: ~#~F ~Rr.AU/h.p'&5 -~VJ?/.?P' To ensure compliance with PANe 2.26.02q applicants will be subjt:Ct to a criminal history check. Date of Birth is required only for criminal history check. 1. Why are you interested in the Law Enforcement Advisory Board? ;f; h'AU~ P/5C/?~7M;A..JA?1""Y ~.e:- AV~/~g..l.E;70 J~ /9$~. , . 2. What in your background or experience do you think would help you in serving on this Board? ;;~~.~~FPdh~;=~~~~:~~~_ . , ~~..t11? R9Jt/~R;!3p'" . ~ ~~ ~~,1W?'.c: PV~'Wh7;i7~f~-jiT-::;:" ;:;:-1 {/7r-:.~P./ 70 ?P/5 .R~ w: U'.l. .clPr 5/1,9.A;?./..A/6. .. 3. Do you attend meetings of any Board or Commission.now? #0. 5. Are you aware of the time required of you to serve on the Board and are you able to attend at least one meeting monthly? 6. Please feel free to add any additinnal comments you ~l wish to make n:garding your application:. . :%"'~2P R~J7L~&'p r: 1?:::'~'J,.~~~~M/ (f):fE:;;:t//P~ ~'p.p/~~,~~~ //~&',A/ 7f92t/e~ _.~ ~~: 30 m-Ol -5L . . . . DATE: To: FROM: SUBJECT: ~ORTAN WAS H I N Gf"b N, u. S. A. CITY COUNCIL MEMO APRIL 3, 2001 MAYOR DOYLE AND CITY COUNCIL /' ?7~ Parks, Recreation and Beautification Commission'-.l PARK BOARD VACANCY APPOINTMENT Summary: One vacancy on the Park Board needs to be filled. Recommendation: The Parks, Recreation and Beautification Commission recommends that the City Council pass a motion appointing Damaris Rodriguez to fill the unexpired term of Bill Minor. Background I Analysis: There is currently one vacancy on the Commission. It is the responsibility of the Commission to interview and recommend to the City Council candidates to fill vacant positions. Attached is a copy ofthe application submitted by Ms. Rodriguez. The Commission conducted interviews of potential candidates at their regular meeting held on March 22,2001. C:\COUNCIL.park board vacancies.WPT 31 . CITY OF PqRT ANGELES, WASHINGTON Application for Appointment to a Board, Commission, or Committee Board, Commiasion, or Committee to which you are seeking appointment ~~ e-.c>n~ ~ ~n'~~,\cA,~ C'C))n"":is:...... Baud ar Coma..... FuI Name Baud ar Camadaiaa FuI Name Baud ar~ FuI Name Applicant Name and General Information bAM~els Rob€tCD u..E.:Z_ First Lut 1114 W~sr81ltSTflE.E, Home Ibeet addRa _po f..r 8- 1I'~r,. ~ _L~ ~ . U )f\- City State -YS/- 13'=t;:) Home phone number L MI Ci3/~S? Blrth4ate ( qg3~ Zip Code 45/-0 Lila J WIlIk phaee IIIIIIlber . Please Note: To ensune CDIftDIiance with Ouloter' 2.26.020 PAMC. -Ucanta for the law ~~,t AdviIow Baud onlY wDI be subIect to . crinU.... hI8taw c:hedc. All other ......."18 need not IUbmIt . date of bbth. Certification and Location Infonnation Cbde one Are you currently a Oty emplOyee? v~ he you a citizen of the United States?~o Are you a Qty resident?<!!yNo \ Do you ownImanage a business in the Oty? v.. ~ \ Do you hold any professional Ucenses, registrations or certificates in any Reid (Ust below)? V..@.>. . Are you aware of any conflict of interest which might arise by your service on a Oty Board or Commission? If so, please explain: ru C;) . In compliance with the American Disabilities Act. if you will need special accommodations because of a physical limitation. pi.... contact the 00/ Oorle, 417-4634, so appropdate ammgemenls can be made. . (OVER) 32 . Work Experience list most recent experience first (or elaborate on a reswne if you prefer) l.~ ~~T~'HSAO'ID~i":"f\) L.o^Nsie>>~E.e C> l I 't9 PeE.SE~\ r ~ . . Your'J1de Fmm (MI'l'/ To (MIY) Pf2.f.Pf\Qf ;; FUJ e.ECOI\.\\Jf.VA.nJ( fS Lte..MTL Moe"rblt~Tf\)suetlroca(l Bdft Jab dal:dptiaIl 2.~~J\lUU5lJ.LA:c.,L.LULBeofcSTllei ~f:TA'Lt' LE.e.~ O~gl.( O:L /q, r..~ Your1ltle Fmm ( To (MIY) , l!..frSHlf"P J Te..f\\f\\ m~a..a) ~,^(JlO"€ES, .8006t'~c.l:P,t)t...J ~l'r~tOc.IL(. D,4t'lY ~tP 8def Jab ct-.~ 3.DL~M.P~ft)"TfDlI1f\L..A\et:(NWIA) .BeAocH Mee D.~ Y~1ldc 6JiCU Fmm( ~q:J.. To ~Pt:JIUS'JUF ~t!J1!.. IILLA$fJar.s t:JF ,ecrllll- SI/I.&.S Arll'5I7ZJe(h(Jru ~ It) R"'4J~I2Sr;. Brief jab dacdptiaD Education Ilst most recent experience 6rst l.f~/1J t ttJ SUI.AI'6i 1 ~ ~~, P..IJ, InaUtutioIlIl.octian A~'/V1AJ7/~1~5)IfJLSS Cn:diu eame4'Majar area ItulIy v.. f!!) GladuaIal1 v_ No . 2. InltJtutioI\ILGc:aticm CmcIiu eamallMajar area olltudy r....I._--" v.. No 3. Instltutio.vL<<ation Cadi.. eamallMajor area olll1ldy Gnduatl:d1 Charitable, Social, and Civic Activities and Memberships List major activities you have partldpated in during the last five years l./!.JllJ2'.IITI//JU~ t!oiHMIIAJl1t SEi!./J1C1;$ . 1I.5.51..5-r ,2 LLKR~Y 0rpIliza' uvllocatioll Group's pwpoIC/ob;ectiYe TO ?T~ PIT;J~ y- /I &~~ Briefdelaiptionofyourputiclpatioft}il t:S.3 .M~' 19 uJate" .FO~ ~ t1 of maaben 2. OipIIIzadan uvllocation Gmup'. pwpoIC/ob;ectiYe tJ 01 maaben Brief detc:ription of your putidpatiDa tO~Y9~' Applicant Signatun: ~ 0/ h:{ 101 / Date I . Submit completed forma to: Office of the Oty aerie. Oty of Port Angeles, 321 E. 5th Street, P. O. Box 1150, Port Angeles, Washington, 98362 . 33 . . . I 34 . . . Fr. /;0/. ,'R:' "T');.: ;' 'N'G;:i>{~E; it, E;h:S" : ......... ...,,/......:. . , _ : . ..' ,: : __. _} _: t..,.: : " ~ .~ ......... . WAS H I N G TON, U. S. A. CITY COUNciL MEMO DATE: April 3, 2001 To: MAYOR DOYLE AND CITY COUNCIL Glenn A Cutler, Director of Public Works and Utilities ~t.,-C../ FROM: SUBJECT: Carnegie Library Value Engineering Contract. Summary: City Council previously authorized selection and negotiations with an engineering firm to provide value engineering for the Carnegie Library Building. During the discussion we stated that we would return to Council regarding the negotiated fee. The structural engineering firm of Swenson Say F aget, Inc. was selected and a fee in the not to exceed amount of $11,000 was negotiated. Recommendation: Authorize the Mayor to sign an agreement for professional services with Swenson Say Faget, Inc. in the not to exceed amount of $11,000 to provide structural value engineering services for the Carnegie Library Building. Background / Analysis: City Council authorized Public Works on November 7,2000 to negotiate a design contract with Olympic Design Works. In addition City Council als~ authorized requesting qualifications from and enter into negotiations with a selected engineering firm to prepare a value engineering study of the proposed structural/seismic retrofit for the Carnegie Library Building. In discussions regarding the value engineering we stated that we would return to Council regarding the negotiated fee. The structural engineering firm of Swenson Say Faget, Inc. of Seattle was selected and fee negotiations have been completed. Swenson Say Faget, Inc. have been involved in structural analysis of many Carnegie Buildings and other historic structures in the Puget Sound area. The final negotiated fee, including testing, for the value engineering services is not to exceed $11,000.00. There were two primary delays in getting the value engineering firm on board. Initially the selection and negotiations for the value engineering services was delayed until the Olympic Design Works design contract was in place. Then, following interviews, selection of Swenson Say Faget, Inc., and fee negotiations the fmal contract delivery was further delayed due to their need to respond quickly to requests for assistance in structural inspections and analysis following the recent earthquake. N :\PROJECTS\97 -080L\CORR\CCVE. WPD 35 . . . 36 . . . ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: APRIL 3, 2006" t9.oo I MAYORDOYLrCO~CIL . Marc Connelly, Parks & Recreation DIrector To: FROM: SUBJECT: Marine Life Center Contract - Peninsula College . Summary: In the year 2000 the City Council authorized the Director of Parks and Recreation to sign an agreemeIi: with Peninsula College for the summer operation of the Marine Life Center. The operations of the Marine Life Center are managed through the administration of an annual operating agreement between theCity and its selected operator and are subject to the approval of the City Council. Funding for the contract is part of he approved 2001 budget. The Parks, Recreation and Beautification Commission has reviewed the agreement and recommends City Council approval. Recommendation: It is recommended that the City Council authorize the Parks & Recreation Director to sign the agreement with Peninsula College for year 2001 operation ofthe Marine Life Center. Backeround I Analysis: The 2001 general fund budget includes $50,000 to be utilized for recreation education and interpretive programming, building repair and maintenance, andminor capital improvements. Dr. Rob Erdman will continue his duties as the Marine Life Center Director. The summer schedule for 2001 operatioJ;1 of the Marine Life is - Tuesday through Sunday from 10 a.m. to 6 p.m. beginning Memorial Day and ending September 16. The College also operates a limited off season schedule on weekends from 12 p.m. to 4 p.m until May 30. The Park, Recreatim and Beautification Commission asked that during consideration for renewal of this contract for the calend8.r year 2002 that consideration be given to extending the operating hours during the summer months until 8 p.m. Repair and maintenance improvements are related to repairs to the interior and exterior walls in the pump room. Capital improvements are for tanks and other exhibits. Attached is a copy of the contract for your review. c:/brodhlcouncil/college.mlc.328 37 Contract FOR OPERATION OF CITY FACILITY . THIS CONTRACT is made between the City of Port Angeles, a municip~l corporation of the State of Washington, hereinafter referred to as "City", and Peninsula College, an institution of higher education of the State ofWashiIlgton, hereinafter referred to as"PC". REPRESENTATIONS 1. It is understood and agreed by the parties that the purpose of this Contract is to foster, promote, and encourage public interest and participation in programs at the Feiro Marine Life Center (MLC). 2. In accordance with said purpose, it is the parties' intent that the pr~sentation of interpretive and educational programs will enhance the experience of citizens and tourists visiting the MLC. 3. PC represents that it has the staff, resources, expertise, and other qualifications necesssary to operate the MLC in a manner that will be consistent with said purpose and intent. AGREEMENTS In consideration of the above representations and the mutual covenants and agreements specified herein, to be kept and performed by the parties hereto, it is hereby agreed as follows: . 1. SCOPE OF WORK.. a. PC will develop and administer the educational program for the Center, which will include a published schedule of events. PC will develop and implement an interpretive program at the MLC, which will include a regular schedule of open visitation and public programs and outreach to regional fairs and events. b. PC will provide a minimum of two paid staff on-site during all hours of operation. PC will open, staff, and manage the MLC a minimum of six days per week, including Saturdays and Sundays. PC will maintain hours of operation consistent with maximum visitation of visitors to the waterfront, which will not be less than eight hours per day. c. . PC will collect admission fees, one-hundred percent of which will be Contract For Operation of City Facility F:\AGREEMENTS&CONTRACTS\feiro-mlc.con.wpd\March 1,2001 (1:48pm) Page 1 of4 . 38 . . . d. distributed to ~e City on a monthly basis. PC will work closely and cooperatively with, and will provide for the most appropriate and beneficial assistance of, the Friends of the MLC Docent Program in the operation of the MLC. 2. GIFT SHOP. The City hereby grants and accords to PC the right and privilege to operate and conduct a MLC gift shop within the premises of the MLC. PC will operate the gift shop commensurate with the high quality of service and products typically provided in museum gift shops to ensure that it is an enhancement to the MLC. 3. ACCOUNTING. PC shall install and maintain accurate and appropriate bookkeeping and accounting methods and shall permit the City to review the records of proceeds generated from entrance fees. Such records shall be made available to the City upon request during normal hours of business. 4. MAINTENANCE/ UTILITIES. The City agrees to be responsible for maintenance of the exterior building and grounds with the exception of the sea- water system and exhibit structures, which will remain the responsibility of PC. The City will provide utility services without charge. 5. AL TERA TIONS. No alterations or improvements may be made without the express written consent of the Director of Parks and Recreation. In the event such approval is given, it is understood that such alterations or improvements shall become the property of the City without compensation to PC at the expiration or termination in any manner of this Contract. However, any equipment improvements such as, but not limited to, aquariums, tanks, audio visual and office equipment owned by PC shall remain the property of PC at the expiration or termination in any manner of this Contract. 6. TERM/TERMINATION. The term of this Contract shall be from May 1,2001, through September 30,2001; however, the Contract shall be subject to renewal by agreement of the parties and shall be subject to termination at any time by either party upon thirty days written notice. 7. PAYMENT. The City will pay PC five monthly inStallments of$10,000, for a total compensation of $50,000, as outlined in Budget Attachment "A". PC will invoice the City on or before May 15, June 15, July 15, August 15, September 15, and the City will pay on or before the last day of each month, for the month in which services are performed. 8. OPERATING CONDITIONS. PC shall comply with the following conditions: Contract For Operation of City Facility F:\AGREEMENTS&CONTRACfS\feiro-mlc.con.wpd\Mlirch 1,2001 (1:48pm) Page 2 of 4 39 a. PC shall keep the premises in a clean and sanitary condition at all times. . b. PC shall operate in compliance with the laws of the State of Washington, all ordinances of the City of Port Angeles, and all regulations of the Port Angeles Parks and Recreation Department, and win not allow the violation of any of these laws, ordinances, or regulations by any other party within the area in which the Feiro Marine Life Center is operated. c. PC shall promptly pay all sales tax resulting from operation of the retail store within the MLC. d. PC shall not erect any sign on the premises or in the vicinity thereof without obtaining the advance approval of the City. 9. INDEMNIFICATION/INSURANCE. a. Each party to this agreement shall be responsible for the negligence of its own officers, agents and employees. No party shall be construed to be the officer, agent or employee' of the other. No party assumes any responsibility of the other party for the consequences of any act or omission of any person, firm or corporation not a party to the Contract. In the event that the need for litigation arises in the administration of the terms of this Contract, each party shall bear its own costs and attorney fees. The venue of any such litigation shall be Clallam County, Washington. . b. As an institution of higher education of the State of Washington, and as a participant in the self insurance program of the State of Washington, PC shall be responsible for any and all claims for damages that may result from any act or omission on the part of PC. 10. ASSIGNABILITY. Neither this contract nor any rights or privileges hereunder shall be assigned without the prior consent of the City. 11. SURRENDER OF POSSESSION. PC shall immediately surrender possession of the premises to the City in the event of premature termination of this Contract for any reason, and PC shall pay any cost or expenses mcurred by the City to retain possession where PC fails to comply with this provision. 12. NOTICESrrIME. Any notices required by the terms of this Contract or by law shall be deemed to have been given when made in writing and deposited in the United States mail, postage prepaid, and addressed to the last address provided by Contract For Operation of City Facility F:\AGREEMENTS&CONTRACfS\feiro-mlc.con.wpd\March 1,2001 (1:48pm) Page 3 of 4 40 . . the parties to each other. TIME IS OF THE ESSENCE for this contract and for each and every temi; cOIlwtion and provision herein. 13. SUCCESSORS/APPLICABLE LAW. The terms and conditions of this Contract shall be binding on the parties hereto, their successors, administrators, and assigns, and shall be construed in accordance with the laws of the State of Washington. 14. W AlYER. The waiver by the City of any breach of any term contained in this Contract shall not be deemed to be a waiver of such term for any subsequent breach of the same or any other term. IN WITNESS WHEREOF, the parties have executed this agreement this day of , 2001. PENINSULACO~ ~ BY~V CITY OF PORT ANGELES By: Director of Parks & Recreation ATTEST: . City Clerk APPROVED AS TO FORM: City Attorney . Contract For Operation of City Facility F:\AGREEMENTS&CONTRACTS\feiro-mlc.con.wpd\March 1,2001 (1 :48pm) Page 4 of 4 41 42 Budget Attachment "A" Marine Life Center Budget Contract Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50,000 RecreationallEducationallInterpretative programming .... .. . . . . . . . . . . . . . 42,000 Repair & Maintenance ....... ... . . . . . . . . . . . . . . . . . . . . . . . . . . 3,000 Capital Improvements ... . . . . . . . . . . . . . . . . . . . . . . ... . . ; . . . . . . . 5.000 Total ............................................ $50,000. \ . . . 1- . . . DATE: To: FROM: SUBJECT: F~..'i;O:'" .'R<,:T....'PJ.'.i .N.. :Gin'.E':'Lr EmiS''''. :: .......,... ...... : .;' :: ;, {';:', ~ ,....-. .. " " .. -. . ...... -- . -........ ,- ..... . . . . . . . . ...____n. ...n WAS H I N G TON, U. S. A. CITY COUNCIL MEMO March 28, 2001 MAYOR DOYLE AND CITY COUNCIL - A Timothy J. Smith, Economic Development Di~ Contract approval: Lodging Tax Funds to Soroptomists regarding Valley Creek Estuary Project Summary: Last year, the City's Lodging Tax Advisory Committee (LTAC) recommended an allocation of$30,000 to the Soroptomists International of Port Angeles Noon Club to complete work on the Valley Creek Estuary Project. While funding was approved as part of the 2000 budget, a contract authorizing the distribution of funds was not executed. Work on the project has progressed to the point where the funds are necessary in order to complete the approved project plan. The attached contract allows for transmittal of the funds to assist the Soroptomists in the completion of the Valley Creek Estuary Project. Recommendation: It is recommended that the City Council authorize the Mayor to sign the attached contract. Background / Analysis: Attached is a memorandum from the City's Lodging Tax Advisory Committee (L T AC) recommending an allocation of$3 0,000 to the Soroptomists International ofPort Angeles Noon Club for work on the Valley Creek Estuary Project. The L T AC recommendation was approved by City Council and was incorporated as an allocation component of the 2000 City Budget. While funding was approved as part of the 2000 budget, a contract authorizing the distribution of funds was not executed. Work on the project has progressed to the point where the funds are necessary in order for the Soroptomists to complete the approved project plan. Contracting for the funds will require re-appropriation of the monies as part of the 2001 budget. The attached contract details the scope of work required to be performed by the Soroptomists Club. The amount of the contract is expressly established to meet statutory requirements governing City funding to non-profit or civic organizations. 43 . . . 44 . DATE: To: FROM: SUBJECT: ~O... RUT.. ..'.NNG.. 'EL" E..S -i :: :," . ~ . i :: . . ;;.'. , .;- I: :', ~ _ n'.j. ,j ~.'" j ;./-; ~ ( ., :: < i ~ : ; : ~. i I' . .... / ....., , ...... .......... .. WAS H I N G TON, U. S. A. C I T Y COUNCIL MEMO February 8, 2000 MAYOR DOYLE AND CITY COUNCIL _~ Timothy J. Smith, Economic Development Direc~ Lodging Tax Advisory Committee Recommendations for year 2000 Summary: The Lodging Tax Advisory Committee (L T AC) has completed their review offunding allocation recommendations to the City Council for year 2000 Lodging Tax Funds. As in past years, the L T AC received and considered input and specific proposals from a variety of sources. Recommendation: Staff recommends that the Council accept the recommendations of the Lodging Tax Advisory Committee and authorize the Mayor to sign contracts pursuant to funding allocations with outside agencies as appropriate; . PA Chamber / North Olympic Peninsula Visitors and Convention Bureau * Continuation of the Multi-year PA Tourism Marketing Plan * Continuing Events and Activities Funding * New Events Funding Vern Burton Center * Debt Service Arthur D. Feiro Maine Life Center * Tourist Season Operations Soroptomists International of Port Angeles - Noon Club * Valley Creek Estuary Project Total: $150,000 $130,000 $ 7,000 $ 50,000 $ 13,000 $ 30.000 $380,000 Backl!round / Analysis: The L T AC, which includes representation from lodging tax collectors and recipients (3 each), plus two citizens-at-large, one Downtown Forward Advisory Committee member, and two City Council representatives, has considered Lodging Tax Fund allocation recommendations for the 2000 City Budget year. In the course of developing their recommendations, L T AC met on five occasions between October 1999 and January 2000. Meeting minutes of those five meetings are attached as background. . During the course of their discussions, the Committee reviewed the background of the Lodging Tax Fund including, past and present uses of the fund such as debt service on the Vem Burton Center and continued funding for the Port Angeles Tourism Marketing Program. The committee also received 45 comment and discussed funding impacts resulting from the passage of 1-695 on tourism support facilities such as the Art Feiro Marine Life Center, and a variety of revenue and expenditure projections, policy and goal suggestions and specific year 2000 expenditure proposals. Although the committee recommendations to-date have not addressed long-term expenditure goals or "policies", the committee has agreed to focus a discussion on these issues beginning this March. . Staff anticipates that these discussions may lead to additional recommendations to Council this spring relative to future use of the fund with deliberate parameters toward the long-term general distribution of the fund into "categories" such as Events, Marketing, Facilities and Organizations, as opposed to specific annual allocation requests. At this time, the Lodging Tax Advisory Committee forwards the following recommendations relative to the 2000 Budget: P A Chamber of Commerce / North Olympic Peninsula Visitors and Convention Bureau . Continuation of the Multi-year PA Tourism Marketing Plan $150,000 · Continuing Events and Activities Funding $130,000 · New Events Funding $ 7,000 Vem Burton . Debt Service $ 50,000 Art F eiro Maine Life Center · Tourist Season Operations $ 13,000 Valley Creek Estuary Proiect · Capital Development . $ 30.000 Total: $380,000 . 46 CONTRACT FOR TOURIST PROMOTION SERVICES . THIS CONTRACT is entered into this day of ,2001, by and between the City of Port Angeles, Washington, hereinafter called "City", and Soroptimist International of Port Angeles Foundation, a non-profit corporation, hereinafter called "Contractor" . REPRESENT A TIONS 1. It is in the public interest for hotel/motel tax funds to be expended for tourist promotion services in the City of Port Angeles. 2. Pursuant to RCW 67.28.1815, the City of Port Angeles is authorized to expend special excise tax funds for "tourism related facilities", which is defined in RCW 67.28.080(7) to mean real . or tangible personal property with a usable life ofthree or more years, or constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist activiti~s. 3. On July 15, 1997, the City entered into an interlocal agreement with the Port of Port Angeles establishing a City/Portjoint-venture arrangement for the development of the Valley Creek Estuary project, which is a mitigation site for filling an industrial pond on the Port Angeles waterfront, a copy of which agreement is attached hereto as Exhibit "A". 4. The Contractor is a partner in the development of the Valley Creek Estuary project, which will serve as a waterfront public access and park, a wildlife habitat with interpretive signs, and a focal point along the City's Waterfront Trail, for the purpose of enhancing tourism, performing arts, and accommodating tourist activities. . -1- 47 AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, . covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scope ofW ork. The Contractor will provide services to complete the uplands portion of the Valley Creek Estuary Project including, but not limited to, the labor and material needed to complete landscaping, pathways, site furniture, and structures in accordance with the approved project plan as identified in Exhibit "B". 2. Duration of Contract. The performance of the Contractor shall commence on the 1 51 day ofJanuary, 2001, and terminate on the 3 pI day of December, 2001. The duration of the Contract may be extended or terminated upon the mutual written agreement of the parties hereto and pursuant to the terms and conditions of the Contract. 3. Compensation and Method of Payment. The City shall reimburse the Contractor for . services rendered as specified in Section 1 as follows: In consideration of the services to be performed in Section 1 with respect to the development of the Valley Creek Estuary, and upon receipt and acceptance by the City Manager of the Contractor's invoice for the tasks specified, the City will reimburse the Contractor in an amount not to exceed $29,999. 4. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records which accurately reflect the revenues and costs for the development of the Valley Creek Estuary project. Accounting for the development of the Estuary project shall be maintained by the Contractor. These financial records and all records relating to the performance of this Contract shall be available for City inspection. B. The Contractor shall provide the City with a report fully describing what work has been performed pursuant to this Contract and how the work relates to the tasks set forth in Section 1, identifying how the completion of the Valley Creek Estuary project will enhance the goal of increasing tourism. '. -2- 48 . . ~;)-;:/ ;;~i:\;.!;S;>;;;",--~- ,-jj';-::'~'''~i\r;f(;~:-;~~:-~;j::)P;~_~i c. The Contractor shall use its best efforts to economize on expenses. to the maximum extent feasible in pr()viding the services to be performed pursuant to this Contract. 5. Prevailing Wage Requirements. The Contractor shall comply with applicable prevailing wage requirements ofthe Washington State Department of Labor & Industries, as set forth in Chapter 39.12 RCW and Chapter 296-127 WAC. The Contractor shall document compliance with said requirements and shall file with the City appropriate affidavits, certificates, and/or statements of compliance with the State prevailing wage requirements. The Washington State Prevailing Wage Rates For Public Works Contracts, Clallam County, incorporated in this Contract have been established by the Department of Labor & Industries and are included as Exhibit "C" to this Contract. The Contractor shall also ensure that any subcontractors or agents of the Contractor shall comply with the prevailing wage and documentation requirements as set forth herein. The Contractor may utilize volunteer labor for the completion of the Scope of Services as set forth in Section 1. The value of the completed work by volunteer labor shall be at least equal to three times that of the sum paid to the Contractor by the City. 6. Independent Contractor Status. The relation created by this Contract is that of independent contracting entities. The Contractor is not an employee of the City and is not entitled to the benefits provided by the City to its employees. The Contractor, as an independent contractor, has, the authority to control and direct the performance of the details of the services to be provided. The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or contributions imposed or required, including, but not limited to, unemployment insurance, Social Security, and income tax. 7. Hold Harmless and Indemnification. The Contractor shall protect, defend, save . harmless, and indemnify the City, its officers, agents, and employees from and against any and all -3- 49 claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials, or supplied in connection with the performance . of this Contract. 8. Insurance. The Contractor will provide evidence of insurance for subcontractors and volunteers at levels acceptable to the City or will provide waivers ofliability. 9. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non-breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the parties' right to terminate this Contract or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. . 10. Non-Discrimination. The Contractor shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. The Contractor shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, B. The Contractor shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the . -4- 50 . . . establishment of non-discriminatory requirements in hiring and employment practices and ass,~ng the servic.e. of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. . 11. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification ofthis Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first herein above written. CITY OF PORT ANGELES SOROPTIMIST INTERNATIONAL OF PORT ANGELES FOUNDATION By: President Mayor ATTEST: ATTEST: By: Secretary Becky J. Upton, City Clerk APPROVED AS TO FORM: Craig D. Knutson, City Attorney g: \group\attyc1rk\sorop. wpd Final Draft - 3/26/01 -5- 51 .. . INTERLOCAL AGREEMENT VALLEY CREEK ESTUARY, ETC. C)a<f~~ Exhibit "A" This agreement is executed by and between the Port of Port Angeles, a municipal corporation organize.d existing under the laws; of the state of Washington (hereafter the uPortj and the City qf Port Angeles, a noncharter code city of the State:of Washington f'Cilyj (hereinafter jointly referred to as "the parties") for the facilitation of economic development, construction of a segment of the waterfront trail and improvement of ~~n Port An es. The parties "make and enter into this Interlocal Agreement ("Agreement") effective the day of , 1997, for the purposes and under the tenns contained herein. RECITALS WHEREAS, the Port has received permits to fill an industrial pond on the Port Angeles waterfront As a condition for issuance of the permits,...the regulatory agencies are requiring the Port to mitigate the filling of 3.9 acres of water surface area with the construction of an equal area of new wetlands; and WHEREAS, the Port and the City have previously agreed to cooperate in the development of replacement of wetlands in the vicinity of Morse Creek (see attached agreement dated Feb. 1, 1994); and WHEREAS, the Port has received final permit approval based on a two site mitigation plan as described in the report K-PIy Log Pond Filling Program, Final Inteltidal Habitat RestorationlMitigation Plan and AsSociated Monitoring Process, prepared by Watershed Dynamics, dated August 1, 1993 (hereafter called the .Plan,; and WHEREAS, one of the mitigation sites in the Plan details the .construction of a 2.5 acre marine estuary on a 4 acre Port owned site at the mouth of Valley Creek on the Port Angeles waterfront. The development of this mitigation site is a cooperative effort of the Port of Port Angeles, the City of Port Angeles, K-PIy, IFlC., Soroptomists International and other organizations; and . I. WHEREAS, the Port is willing and qualified to manage the phases of the project; and WHEREAS, the parties recognize the need to construct the project improvements and to delineate the obligations toward the project in an organized manner; and WHEREAS, the parties are authorized and empowered to enter into this Agreement pursuant to Chapter 39.34 RCW. AGREEMENTS NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereby agree as follows: 1. AUTHORITY AND RESPONSIBIUTY OF THE PORT: By virtue of this agreement, it is hereby established that the Port shall ad as the lead agency for the project. The Port shall have the authority to act on behalf of the City provided that the final decisions regarding pre-design, design, environmental review, construction, and project management shall be made by consensus of the parties. The parties agree to use a collaborative and cooperative decision making process throughout the projed period. By so doing, the City is not waiving or relinquishing its rights as landowner or occupier or as operator of park facilities affected by the projed in the course of permitting or construction thereof. The Port agrees to consider the needs and desires of the City in making decisions with regard to the delegated responsibilities. The Port will undertake a five year monitoring program to assess the physical stability and structure of the int. portion of the mitigation area (i.e. the biological productivity and utilization area, and the survival and gro vegetation; both planted and naturally established.) 51 of Port Angeles & City of Port Angeles In ocal Agreement for Valley Creek Estuary, etc. 4, 1997 Page. 1 . . . ::',-;+:''1 \f;~'k,?t\~f;~){:.fh ,- ""'''',:l:;,~:~'':;;''\;' 2. PROJECT MANAGEMENT: The Port agrees to .,manage the various phases of the Project in accordance with standard management practices. < 3. PROJECT DESIGN: The design of the Project shall be consistent with current state design standards and the Port Comprehensive Plan, City of Port J\Ilg~l~ Comprehen~ivEl Plan and the Downtown Forward Plan. <Both parties must formally approve the project at the completion of pre-design, preliminary design, and final design. 4. COST. SHARING CONTRIBUTIONS: The parties agree to share project costs in accordance with the following participation schedule: A. PORT'S CONTRIBUTION: 1. Provide the 4 acre parcel of land at the mouth of Valley Creek for construction of the Valley Creek Estuary project in accordance with the general design parameters as outlined in PLAN. 2. Contribute $57,500 cash toward the design ofthe project. 3. Staff time to manage the project. 4. The Port will grant the City an easement or other appropriate agreement for development and maintenance of the waterfront trail along the top of the estuary and along the waterfront between Oak and Cheny Streets. The terms and conditions, induding size and location of easement. is to be mutually agreed to between the City and the Port and shall specify the type and limits of maintenance responsibilities to be performed by the City. 5. The Port will be responsible for hauling the fill material from the City landfill to the Project. B. CITY'S CONTRIBUTION: 1. Contribute $31,000 cash toward the design of the project. 2. Staff time to coordinate design and construction activities in cooperation with the Port. 3. Approximately 20,000 cubic yards of fill material located at the Port Angeles Landfill will be donated to the project. The City will provide labor and equipment to load trucks. C. PROJECT COST: The total estimated project design budget of $106,320 is broken down as follows: Port of Port Angeles City of Port Angeles Donated TOTALS $ 57,500 $ 37,000 $ 13.320 $107,820 D. CONSTRUCTION COST: The total approximate anticipated construction estimate is $1,262,000. Anticipated funding sources for the project are as follows: Soroptimists International cash and in-kind donation: Port of Port Angeles cash City of Port Angeles cash Landfill gravel at $1.25/yard Donated professional services K-Plv. Inc. contribution TOTALS $ 50,000 $ 450,000 $ 37,000 $ 25,000 $ to be determined $ 700.000 $1,262,000 6. FORM OF PAYMENT: Each agency/organization shall keep accurate records of any and all in-kind services that are provided as match and furnish such records to the Port upon request. Port of Port Angeles & City of Port Angeles Inlerlocal Agreement for Valley Creek Estuary. etc. July 14,1997 53-2 7. METHOD OF PAYMENT: The Port agrees to manage the project finances through its accounting system. Project costs shall be billed to the parties on a quarterly basis, not including in-kin1darid donated contributions. 8. PROJECT ADMINISTRA TO~ AND DESIGN COMMIlTEE: The project adminisp-ator will bf! ~he Port's Director ~~::e ~: J~:r::::~i:;:~:~:~ :=ri~~~~~ :~~::~::I~~~~t~;:~~rc,~~J~~:~:~~:~~.~: a representative of the I=lrojf!ct Administrator, City Parks Director, City Public Works [)ilJctor,.port Environmental Manager', and Soroptimist International. The Design Committee shall meet regularly to review the project design, construction, schedule, and funding considerations. 9. INDEMNIFICATION: The P~rt shall indemnify the City ag~inst and hol~ the City harmless from any dairn, damages or .lawstJits that may result from the Port's actions pertaining to pre-de~ign, design, environmental review, construction, and management of the project. 10. MAINTENANCE: a. The City will maintain the upland elements of the estuary site, including public access features, utilities and landscaping after completion of the project. . b. The Port will maintain the estuary wetlands of the project and conduct any required post construction monitoring of the site. 11. DURATION OF AGREEMENT: Except for the parties ongOing maintenance responsibilities as set forth in paragraph 10, this agreement shall remain in effect until the completion of the project, which shall be the final acceptance of construction work of the by the Port of Port Angeles. 12. AMENDMENTS OR MODIFICATIONS: No amendment to this Agreement shall be effe~ve unless approved and executed by the parties in writing. In WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first written above. . OF PORT ANGEtE~ \. PORT OF PORT ANGELES ." APPROVED AS TO FORM: t1.. 'N~ CRAIG KNUT~N, CITY ATTORNEY ATTEST: ~Q~~ idJYn~ BECKY UP N, C CLE -- N:'\FROJECTS\ESTIJARy\PORTAGMT.597 . 5 AOrtOf~ngel~~ of Port Angeles &.+erIocal Agreement for Valley Creek Estuary, etc. July 14,1997 Page - 3 . -.... . .,........--.... ,--" '-- - ''-.- .......J INTERLOCAL GOVERNMENTAL AGREEMENT . THIS AGREEMENT is made between the PORT OF PORT ANGELES, a municipal corporation organized and existing under the laws of the State of Washington (hereafter the .Port-) and the City of Port Angeles, a noncharter code city of the State of Washington (hereafter the .City-). The agreement is made in light of the following facts. The Port has applied for pennits to fill an industrial pond on the Port Angeles waterfront. As a condition for issuance of the permits, regulatory agencies are requiring the Port to mitigate the filling of 3.91 acres of water surface area with the construction of an equal area of new wetlands. The Port has received final penn it approval based on . a two site mitigation plan contained in the K-PL Y lOG POND FILLING PROGRAM _ Final Intertidal Habitat RestoratiOnlMitigation Plan and Associated Project Monitoring Process, prepared by Watershed Dynamics, dated August 1, 1993, (hereafter the -Plan-) (Attachment 1). The Plan details the construction of a 2.5 acre marine estuary on a 4-acre Port owned site at the mouth of Valley Creek on the Port Angeles waterfront and a 1.5 intertidal beach at the Morse Creek mitigation site,.owned by the City of Port Angeles, on property designated for construction of the future Tozier Marine Park. On October 19, 1993, the Port Angeles City Council approved, in concept, the Port's use of approximately 1.5 acres of the City's Morse Creek site for mitigation in accordance with the conceptua' proposal presented in the Plan and approval of and agreement between the Port and the City detailing each party's responsibilities in the ultimate construction of the intertidal beach and the future Tozier Marine Park. . 1 55 This Interlacal Governmental Agreement is entered into by and between the parti. in consideration of the mutual benefit to be derived by the parties therefrom, it is here~ agreed as follows: CITY RESPONSIBILITIES 1. Provide one and one half (1V2) acres of land within the future Tozier Marine Park site for construction by the Port of an intertidal beach in conformance with the approved Plan. 2. Provide a representative from the City to work with the Port and its consultants in preparing final plans for the intertidal beach construction to insure compatibility with the City's plans for ultimate development otthe Tozier Marine Park. 3. Cause a deed restriction to be placed on the property assuring that the 11h acre intertidal beach constructed by the Port win not be subject 10 any future U.S. Arm. Corps of Engineers permit request with the exceptionaf work which may be requested for project maintenance or habitat enhancerneht.. , , ,. 4. Retain ownersh ip of the entire site to include the.. intertidal beach construction by the Port. 5. Assume any future maintenance responsibility required for any reason on the upland portion of the site and/or responsibility for repair of damage to adjacent property unless the maintenance or damage is specifically determined to be a result of the Port's actions associated with the construction of the intertidal beach. 2 . 56 . PORT'S RESPONSIBILITIES 1. Provide and pay for all engineering and geotechnical costs associated with design of the intertidal beach, relocation of the waterfront trailway, rip-rap protection and upland fill for Tozier Marine Park. 2. Submit the final design to the City for approval prior to advertising for bids for construction. 3. Cause to be done and pay all costs of the intertidal beach construction, trailway relocation (to a gravel base condition), rip-rap protection and landscapin g between the trailway and water's edge,. all in compliance .with the various federal, state and local permits issued or to be issued for this project. 4. Apply for and receive a Shoreline Substantial Development Permit prior to . beginning work. 5. Complete all work within the time requirements of the applicable permits. 6. Allow for City construction review and final approval of the project. 7. Assume any maintenance responsibility which may be required within the intertidal beach mitigation area which may be required by regulatory agencies or for repair of any damage to uplands which may be caused by deficiency in the design of the Port's improvements on the site. PORT OF PORT ANGELES CITY OF PORT ANGELES BY: BY: . Dated this 1 st day of Februarv , 1994. 3 57 . . . !Xl .jJ ''; ..0 ''; .c x r.t."l .... APPROXlMA TE LINE OF MEAN HIGH TIDE El. 3.70 (NAVD 'S8> PORT ANGELES HARBOR 'S8) K -PL '( PL '(\1000 OBSERVAT10N PLATfORM PRr:POSED REVISED UlCA T'lI:W ro EJ'PEDI~/ PE:RHITTING ""- ~ PORT OF PORT ~NCiELES -OAK s.IRcr T SITE (VACANT LAND) -- -- -- \ / " }~ .., ....... VAI"L,fY CR[(lI( Q.~~'l Of "'Oiit1 ~J..LS ~~~"o:;7.o.~. j_'f~ ,1_ S;; C..:.\ r~,~. :1 'J. '"t_"'t ,,'._..'., F,:'" ;.~lt,'"":rt:U'l,(' 1/:l..1l" ___E;'::,l.n~i~;;t,,..z:....___~~~. _....~'........,......- --.......... ............................ -- ..........~-..r;:J~ ~. et:~.:u:: \..~__!.. r '9 ;; .~~~:~-s;:... - ""_.. ---.... -- -.......... ~.,'=-..:=.".~.:.:.~=.:,~~ ~~.... ... ---- ... .... ..-..... '..,.. "'.!1)C1J a.... rr /'CIIII .fIoCXl.U, ~ ._ lCD. l~ c;. I"llOoT Uoal /'CIIIt ...o:.u. .... tDIol 'Z Efl/GI" IC ~ .. ,. ___ T~ ,.. , .~.SS{'!I:I)\l't5 =.~..~...""'" ~._,..;~ ...... .... -,. w- ...........,~ -, lLn ,., ... .' '-""'~""<ji,',,,"-:;'" ,v,_ -,--,"" ..~ :i'i-.-~ :;-:':~r;~,"::~!I~~r:~~!~t . FORTANdJ~L~S WAS H I N G TON, U. S. A. CITY COUNCIL MEMO CITY MANAGER'S CALENDAR / REPORT April 3, 2001 Board of Adjustment Meeting Monday, April 2 7:00 p.rn. City Council Meeting Tuesday, April 3 6:00 p.m. Gateway Committee Meeting (as needed) Thursday, April 5 8:15 a.rn. Real Estate Committee Meeting Thursday, April 5 4:00 p.m. Utility Advisory Committee Meeting Monday, April 9 3 :00 p.rn. Law Enforcement Advisory Board Meeting Wednesday, April 11 6:30 p.m. . Planning Commission Meeting Wednesday, April 11 7:00 p.m. Downtown Forward Executive Committee Meeting Monday, Apri1l6 7:00 a.rn. City Council Meeting Tuesday, April 17 6:00 p.m. Parks, Recreation, & Beautification Meeting Thursday, April 19 7:00 p.rn. Planning Commission Meeting Wednesday, April 25 7:00 p.m. City Council Meeting Gateway Committee Meeting (as needed) Utility Advisory Committee Meeting Law Enforcement Advisory Board Meeting Planning Commission Meeting Tuesday, May 1 6:00 p.m. Thursday, May 3 8:15 a.m. Monday, May 7 3:00 p.m. Wednesday, May 9 6:30 p.m. Wednesday, May 9 7:00 p.m. G:\CNCLPKT\CfYMGR\CMREPT\2001\Ol-0403.wpd . 59 . . . 60 . . . FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: April 3, 2001 To: MAYOR DOYLE AND CITY COUNCIL FROM: Michael Quinn, City Manager SUBJECT: Council Goals - Project Update Summary: As indicated in prior informational reports, it is my desire to increase the project information to the City Council via a series of status updates on a monthly basis. We may not address every project each month, but will address those projects that are the most active or have other circumstances that impact them. With the prior submittal of the Work Plan, these projects have now been identified and can be tracked for monthly progress. Recommendation: No action necessary - information. Background / Analvsis: Goal: Financial Stability - Provide consistent and quality municipal services through the adequacy, utilization, and development of financial resources that maximize return on investment, leverage of outside resources, and equity for local taxpayers. * The Police Department is working closely with the City Attorney's office and the Finance Department to address the issue of the escalating cost of incarcerating City prisoners in the County jail. Weare in the process of attempting to obtain jail contracts from all of the Washington State counties and have had preliminary discussion with SheriffHawe about this issue. * Carnegie Library Restoration - Design has commenced. The structural value engineering study is being brought to City Council tonight (4/03) for approval. The 25% design is anticipated to be ready in late SpringlEarly Summer. * Electric and Solid Waste Rate Reviews - The consultant is nearing completion on the Solid Waste study. A summary of the results will be provided to Council in the near future. The Electric Rate study is on hold waiting for BP A to publish their rates for the period commencing October 1, 2001. G: Icnclpktlctymgr\apr3projects. wpd -1- 61 Goal: Intergovernmental Relations - Promote communications, legislative influence, and agency cooperation with all public entities on the North Olympic Peninsula, as well as State, Federal, and Tribal agencies which impact our community and environment. * On March 13, 2001 Chief Riepe and five P APD officers attended the funeral of Des Moines Police Officer Steven Underwood who was shot and killed in the line of duty the previous week. Four of the five officers were off duty and attended the funeral on their own time. * Elwha Dam Water Supply Mitigation - The report to Congress on the project is being drafted by the National Park Service and reviewed by the City and other interested organizations. This is an interim report. Negotiations continue on water mitigation facilities. * Landfill - Clallam County has issued a one-year permit to operate the landfill. The new permit expires on February 15,2002. A long-range planning session on the future of the landfill is scheduled for March 30,2001 with City Staff . Goal: Quality Municipal Services - Organize and provide municipal services that are oriented toward meeting the needs of our citizens, effectively utilizing available resources, and achieving improvements in our community's quality of life. * The police and fire departments, along with the City dispatch center, will soon be working to enhance our emergency plans addressing "brown outs" or "black outs" that could occur due to an electrical shortage or natural disaster. Goal: Employee Excellence - Expand programs and policies that enhance the work environment, stimulate employee performance, and promote customer service to assure the provision of quality municipal services and prepare our employees for the future challenges . in municipal government. * Training- Corporal Tyler Peninger and School Resource Officer Bruce Knight have received 16 hours of training on "Rapid High Risk Entries." Recent shooting incidents around the country have illustrated the critical need for law enforcement officers to quickly engage suspects who use firearms to assault people who are vulnerable due to their location in a school or other area where large numbers of people gather. Corporal Peninger and Officer Knight will instruct and train the other department officers who did not attend the seminar. Corporal Jack Lowell and Officer Allen Brusseau attended a 40-hour class on Interviewing and Interrogations. All commissioned officers were recently certified in the use of the new Taser. It was a shocking experience. They all had to receive a one second jolt from the Taser to be certified in its use. The Taser has absolutely no known side effects, but, when applied properly, it renders a suspect momentarily completely incapacitated. The effective range ofthe Taser is up to 25 feet. G: \cnclpkt\ctymgr\aprJprojects. wpd -2- . 62 . . . Goal: Community Development - Develop and promote implementation measures that enact our Comprehensive Plan, preserve the character of our community , and provide the necessary public facilities and infrastructure consistent with our vision for the future. * Annexation - The Department Heads are organized into an Annexation Task Force to coordinate our preliminary service plans and analyze impacts associated with annexation of our eastern U GA. We remain focused on accomplishing the analysis in the first quarter of 2001 and beginning the process of review with all public agencies and the City Council shortly thereafter. The Fire Department is also pursuing a comprehensive fire protection policy to address fireflow issues throughout the County and the UGA. * Waterfront Trail- Negotiations continue between the Deane's and the City for the trail and utilities easement. Work is continuing with Rayonier to establish the location for the floating easement. * 8th Street Reconstruction - The project will restart on April 2 with paving anticipated to start mid-month. The project should be complete in June 2001. * Airport Road Realignment Project - The project has been advertised with bid opening scheduled for April 10. Construction is anticipated to commence late Spring/early Summer. * Fiber Optic Business Planning - The notice to proceed to Metropolitan Communications Consultants for design of the fiber optic backbone continues to be withheld until the business plan is complete and approved. A telecommunications survey is underway and a Telecommunications Needs and Solutions Workshop for the City's largest users and service providers will be held March 30th. The anticipated completion date for the business plan is mid-April. The telecommunications survey is available on the internet at http://www.mcco.com/PortAngelesl. * Cable Television Franchise Renewal - The cable television franchise renewal public proceeding is underway. A cable television survey is also available on the internet, http://www.mcco.com/PortAngeles/. Public meetings will be held on March 29 and 30, which will provide additional involvement opportunities. The Government and Educational Access Advisory Committee met in March to review the community access channel needs. The Cable Television Future Needs and Interests Report is anticipated to be complete in July. * Telecommunications Ordinances - The public comment period on the Telecommunications and Related Ordinances Report ended on February 16th. Comments by services providers were incorporated into a final report and underwent a final internal/external legal review. The Telecommunications and Related Ordinances Report is scheduled for a public hearing by the Planning Commission on March 28th and staff will seek the recommendations of the Utility Advisory Committee and PA Works! in April. * Morse Creek Hydroelectric Facility - The lease is being held in abeyance pending resolution of concerns expressed by local groups and organizations. Upon resolution of the issues the lease will be brought back to Council for approval. * Valley Creek Estuary Park - Soroptimists, and Nor'West Rotary completed a substantial amount of the plantings for the Valley Creek project Saturday/Sunday March 20/21. Remaining elements for completion include minor irrigation work, completion of the Waterfront Trail Link across the Oak Street property easement, and the remaining landscaping and bricklaying. The bridge over the creek is still awaiting permit approval. * Francis Street Park - Final edits to the bid documents are being completed. Bidding is still expected by mid-spring. G:\cnclpkt\ctymgr\apr3projects. wpd -3- 63 Goal: Economic Development - Stimulate the community's economy through a combination of policies and programs which diversify the economic base, support the community and . resource-based activities, provide adequate infrastructure and support, promote the opportunities for high technology and innovative applications for our business and industrial base, and establish the community's prominence as the service and activity center ofthe North Olympic Peninsula. * Downtown Watermain Replacement Phase II - Project was submitted to the American Public Works Association, National and Washington State, for consideration as Project of the Year. Finished asphalt paving has been completed. Punch list items will be completed during the month of April. Goal: Community Livability - Protect, preserve and enhance the quality of living within our community which fosters a commitment toward excellence in environmental, cultural, social, and physical benefits to our citizens. . * During this past month the detectives' bureau has worked with OPNET (Olympic Peninsula Narcotics Enforcement Team) and several citizens in a concerted effort to investigate and contact individuals at several residences in the City who were suspected of selling illegal drugs. Three arrests were made and the investigations and emphasis will continue. Goal: Community Relations - Enhance citizen-government communication in order to promote a more responsive and accountable municipal organization which functions with understanding and support for its constituency. * Community Access - Our internet-based police officer application process seems to be working well. We have had inquiries for employment with the police department from as far away . as Albuquerque, New Mexico G: \cnclpkt\ctymgr\apr3projects. wpd -4- . 64 r-u--- . . . "".: ~.,. ". '.- ::.,'.'i' "- "',"'i'". i~'-:';\'i-', .:' c- ,,'.,', .....--.. ......,., ;'>>'t<~}~';-;o ,;,:;,;". ";0, Activity Report for PIRA Jan. - .March 2001 January 6 through 10 Junior Ambassador delegation program from Mutsu The first night PIRA provided transportation, hotel welcome baskets, and an informal welcome party for the adults of the delegation. The following day PIRA hosted the adults by sight seeing, shopping and visiting host families. The following days PIRA was available when and where ever needed, this included transporting the adults to different activities during the day and evening. The visit ended with the traditional good-bye party. January 24th PIRA board members met with Mike Quinn to discuss information regarding the city/PIRA service contract. The end of January PIRA held interviews with the students from Roosevelt and Stevens Middle Schools to choose delegates for the May trip to Mutsu Japan. February 22,23 PIRA hosted a 12 person delegation from Mutsu. This was a group of gentlemen involved in the Mutsu Basketball Association. We arranged housing, hosted a dinner party for the delegation at the Bushwacker restaurant, provided sight seeing of our city, arranged some practice time with the Peninsula Pirates basketball team, and provided transportation back to Seattle. February 22nd PIRA met with representatives from the City, Central Service(school) and the middle schools. We began making arrangements for the May trip to Mutsu. PIRA is contacting the travel agent and gathering the appropriate information. Several invitations are being sent out to different agencies inviting them to join the group for the trip. Follow up meetings will be held on March 8th and March 19th, 1:30p.m. at central services. PIRA will take digital photos of the adults traveling to Mutsu and biography information and e-mail this to Sarah Coleman in Mutsu. Financial information report for 1st quarter: Financial expenses for the January visit included hotel welcome baskets, nightly food and entertainment for the adults in the visiting delegation, transportation throughout the week and some small personal gifts. 65 66 During January PIRA incurred shipping costs for the student poster art exchange. This first quarter also had communication expenses including phone calls, faxes, postage, etc. PIRA provided dinner at the Bushwacker for the members of the Mutsu Basketball Association and transportation to Seattle for their return trip. Several faxes and long distance phone calls have been made regarding the May trip. . Report compiled by Cindy Sofie PIRA vice president . . 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Port;' Angeles Parks & Recreation . C'TY P'ER & WATERFRONT TRA'L . 2001 69 PARKS & RECREATION REVENUE February 2001 . Ocean View Cemetery William Shore Memorial Pool Vern Burton Community Center Senior Services Center - Rentals Senior Services Center J Kitchen Fees Senior Services Center - Leases Banner Lincoln Park Camping Fees City Pier Moorage Fees General Fund Revenue Total $12,275.95 $27,191.77 $1,267.00 $1,054.00 $130.00 $1,100.00 $885.50 $0.00 $0.00 $43,904.22 $19,543.90 $25,768.73 $3,015.00 $1,628.00 $0.00 $2,000.00 $445.00 $0.00 $0.00 $52,400.63 Longhouse/Clubhouse ' Lincoln Park Camping Fees I Improvement Fund TotaE $1,125.00 $0.00 $1,125.00 $1,232.50 . $0.00 $1,232.50 Vern Burton Kitchen Fees Co-Rec Volleyball Volleyball Tourney Fund Slowpitch Slowpitch Tourney Fund Mens Basketball Basketball Tourney Fund Youth Programs Adult Programs Adult Soccer Recreation Activities Fund Total $115.00 $360.00 $0.00 $0.00 $277.50 $2,160.00 $277.50 $5,984.00 $540.00 $60.00 $9,774.00 $355.00 $280.00 $0.00 $0.00 $0.00 $590.00 $278.50 $6,299.42 $324.70 $0.00 $8,127.62 . * April 2000 lAC Grant Payment 70 . ;j'f'~7:!1(i>:~;~~:t'~f5~::)!i}'}::;t':~~\:', .', rY',1.f,i{ti_~~i,~j;~',~,~~~!~j;::-:~?~j!;;i5;'~":" PORT ANGELES SENIOR CENTER MONTHLY ACTIVITY REPORT February 2001 Information & Referral 3,374 Estimated Attendance 6,304 11 ,425 10,664 Health Programs 600 845 1,224 1 ,443 Education Programs 884 835 1 ,420 1 ,466 Social/Events/Programs/Meals 1,256 1,641 2,421 3,330 . Trips: Taken 3 6 3 9 Passengers 46 83 46 115 Volunteers: 186 152 Hou rs 1,397 1 ,463 1,556 3,012 Membership: 139 164 1,307 1,250 City 94 116 883 852 Cou nty 45 48 424 398 . 71 . ~ L... ,>>"'" ,,'i, . SENIOR COMMUNITY CENTER EVENTS - Users February 5 Travel Group Meeting February 8 Whitman Group February 10 Private Memorial Service February 13 Evergreen Guild February 15, 20,22 Ripley Estate Planning February 17 Fireman's Ball February 20 Clallam County Septic Tank Seminar February 26 Cards for Cardiac SENIOR CENTER REGULAR USERS Senior Nutrition Board Soroptimists Jet Set Square Dance Council NARFE Board Eckankar United Way City Employees Club Senior Providers CCWAB . Crime Stoppers Venture Club Virginia Mason Rhody Society . ........ SENIOR CENTER SPONSORED - SPECIAL EVENTS/PROGRAMS February 2 Mariners Spring Training Final Trip Plans February 6 Sheri Stutesman, from First Step, presented program to craft group February 12 Arthritis and Eyes - Dr. Everett February 16 Snow Day - Programs cancelled February 19 Presidents' Day Holiday - closed February 22 PUD Power Source Program presented by Round Table of Politics . 72 . February 2001 '; '; ?:T:>;'\'!'s~t<," .,L;,; ':\". '';,~, }rt"tY1~T;i~,Wt~~~!r~Jt;~r'!f':+Vr SENIOR CENTERSPONSOREO:"REGULAR PROGRAMS .Stretch ClasslWeight Training .Blood Pressure Checks .Chair Massage .Alzheimers Support Group .Hearing Aid Tests/Repairs .Yoga .Tai Chi ~ . . Paint on Own .Golden Agers .Senior Swingers Dance .Senior Singers .Olympic Peninsula Chess CI .Pool .Bridge .Cribbage . Pinochle lessons . Health .Amputee Support Group .Chair Exercise (3x wk) .Low Vision Support .Self Help for Hard of Hearing .Foot Care (4xmonth) .Exercise Class .Arthritis Support Group Education Italian language Class Defensive Driving Class Investment Club Spanish Conversation Infinite Variety of Music Round Table on Politics Chinese language & Culture Creative Writing Geography of Europe Social/Recreational Investment Class Spring Chicken Band Water Color Oil Painting Russian language Family History 101 Tap Dance Classes Tax Assistance Swedish Huck Weaving .Coffee lounge .P R Committee .At the Movies (weekly) .Bingo (3x week) .Calligraphy .Pinochle (3x week) .Pickle Ball (3x week) . Crafts 73 VERN BURTON COMMUNITY CENTER February 2-3 Girl Scout Sleep-over (195) February 5-6 Olympic Junior Babe Ruth Registration ( 85) February 10 Heart Day (300) February 11 Hot Spots Competition (30) February 16 Image Soccer Middle School Dance (300) February 17 Presidents' Day Youth Basketball Toumament (400) February 19 Blood Drive (195) February 24 Doll Show & Sale (1000) VBMCC . GYM USERS Noon Open Gym Gym Walkers Olympic Christian School Parks & Rec After School Program Family Center Toddlers VERN BURTON MEETING ROOM EVENTS: February 2-3 Girl Scout Sleepover February 7 Clallam County Food Handlers Class February 9 Clallam County Salmon Recovery meeting February 10 Heart Day February 13-14 55 Alive Defensive Driving Class February 15 Clallam County Salmon Recover meeting February 20 Soccer Referees Workshop February 21 Round Up Meeting February 23 School District Workshop 'I February 24 Red Cross Babysitting Class February 26-27 Clallam County TRG lead Entity Group February 27 Clallam County Food Handlers Class February 28 Chamber of Commerce Meeting . VBMCC . REGULAR MEETING ROOM USERS: Kiwanis - Juan de Fuca Group Swim Club Transit Union Juan de Fuca Festival Board of Appeals Non-Motorized Meeting Family Center Kids Park Board WSI Training High School Parents land Trust School District Bike Club Ostomy Support Group After School Program COUNCIL CHAMBERS: City Council Meetings Board of Adjustments Planning Heart Day DUI Victims Panel labor & Industries Southwood Group Historical Society lecture Inquiring Mind Series School District Kiwanis Club Resource Development . ~ -- ~ ~ ~ .. .. .. - 7 '{";'~i;'\i~'rj;-';' . r;;;1;4~:r1Yf:~jjlJ,~~~~~,...1U Recreation continued--- LINCOLN PARK USES January To Date Clubhouse 2 8 . Longhouse 2 2 Loomis Building 3 3 LIONS PARK 0 0 . . OTHER USES Scout Meetings each Wed. evening 4-H: 1st & 3111 Tuesday each month Scout Meetings: 3111 Tuesday each month Fly Fishermen Club: 1st Monday each month RECREATION DIVISION PROGRAMS: Square Dance Lessons each Monday at the Senior Center - 25 participants Country Western Dance Classes -Begins March 14th Line Dance Classes -Begins March 6th After School Program at Franklin & Jefferson Elementary Schools . -56 children enrolled Puzzle Exchange Scrabble Club Last Sunday of each month First Sunday of each month PARKS & RECREATION SPECIAL EVENTS: February 9-10 All Comers Swim Meet 210 Swimmers; 300 Visitors February 10 Hot Spots Competition 30 Participants February 17-18 Presidents' Day Tournament 45 Teams; 38 Out-of-Town UP-COMING RECREATION March 10-11 Spring Hoopfest March 19 Men & Womens' Slowpitch registration begin April 8 Co-ed Soccer Begins April 7-8 April Fool's Extravaganza April 2-6 Spring Break Program April 2 Summer Park Program Registration begins April 21 Lincoln Park Pond Fishing Derby April 21 William Shore Memorial Pool - April Pool's Day May 26-27 Mitch Glazier (MGM) Softball Tournament June 16-17 Summer Solstice Tuneup WEEKLY ELEMENTARY & MIDDLE SCHOOL GYM and FIELD SCHEDULING FOR: AAU YMCA CITY PIER EVENTS: February 21 Coast Guard Cutter HMCS Edmonton UP-COMING PIER EVENTS: February 7 & 8 Fire Pit Use William Shore Memorial Pool Monthly Activity Report RECREATION-- Children 841 816 1,860 1 ,729 Adult 1 ,825 2,010 4,094 3,962 Middle School Nite/Kid's Day 25/25 10/38 56/56 28/58 Pool Parties/Participants 21/197 18/279 i 40/430 33/546 Children 818 710 1,389 Adults 00 00 00 Parent/Child Orientation 00 00 00 Pre-School 248 375 394 Water Exercise 603 685 1,267 School District 516 576 1,551 Pool Rentals/Classes 864 860 1,261 3,049 3,206 5,862 POOL OPERATIONS- Days Open 28 29 58 59 Hours Open 391.25 406.00 811.25 813.50 REVENUE --- Rental: Suits, towels, caps 231.36 56.98 567.44 108.86 Admissions 2,110.44 2,329.22 4,637.92 4,598.74 Lessons 5,976.50 7,312.94 10,884.50 10,332.45 Aerobics 1,291.86 1,023.50 3,038.86 2,166.50 Passes 3,198.87 4,051.08 5,128.48 6,099.40 I Showers 20.38 15.73 27.32 18.97 Lockers 103.75 152.75 293.25 305. Pool Rentals 655.57 766.04 1,633.73 1,187.8 508.61 571.24 980.27 950.76 7 . . . ,?'tt~,\;t;~"t~f~',~'f~,~:~~~,r:lj\ ',tX, '~,</J~\,~~v.:f>'5-:'Wk~i~~ti~"~' William Shore Pool Activities F~bruary~001 ADMINISTRATION *Conductedmonthly in;;'service training class for pool staff *~ort An~Et'esSwirTlClub hosted the February Challenge Division 5, swim meet on February 10 & 11. INSTRUCTIONAL Exercise classes for Septemb,E!r: * Water Aerobics AM classes * Water Aerobics PM classes * Deep Water AM classes * Deep Water PM classes * Water Walking AM classes Man - Fri Man - Fri Man & Fri Tu & Thur <:) Man, Wed, Fri. e Swim Lessons Schedule: * Feb. 26 - Mar. 30 * Feb. 27 - Mar. 29 * On-going Grade-school Pre-school Private lessons CLUBS AND ORGANIZA TIONS Port Angeles Swim Club * 5:30 - 7:00 pm Monday - Friday Port Angeles School District * 7:45 - 8:15 am PE.Classes * 9:05 - 9:35 am PE Classes * 1 :00 - 1 :30 pm Special Education Classes * 3:00 - 5:00 pm Boys'SwimTeam Home Swim Meet Man, Tue, Thur, Fri Wed Man - Fri Man - Fri Feb. 10 & 11 United States Coast Guard * 9:00 - 10:00 am Rescue Swimmer Trainirg Tues & Thurs RECREA TlONAL SWIMMING February 24 Kid's Day February 24 ( .' ~~. Middle School Night II' ~ -- 25 Participants 25 Participants 77 Parks & Cemetery Monthly Division Report February 2001 Accomplishments Turf Management "* Mowing and trimming ALL locations.. . . . . .. . ..... ..... . .... .. ..... . . . . . . . . . . . . . . .. 21.5 hours "* TurfrenovationIRepairs .......................................................... 3.0 hours II'" Equipment "Winter"repairs and maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 186.0 hours Total Hours: ................................... 210.5 Beautification "'" Downtown planter maintenance(c1eanup water etc.) .................................... 17.0 hours III'" Maintenance of planted areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., 34.0 hours "* Greenhouse, plant maintenance ................................................... 187.0 hours "* Tree well cleaning and maintenance ................................................. 0.0 hours Total Hours: ................................... 238.0 Amenities II. Pier general maintenance .......................................................... 0.0 hours III'" Floats; removed for winter ........................................................ 12.0 hours "" Washroom servicing, cleaning and general maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., 64.5 hours 1111'" Park sign maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9.0 hours 118'" Play equipment maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1.0 hours III" Other: Fences, Pier Octopus planting, ponds and fountain. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8.0 hours Total Hours: ..... ........................ ....... 94.5 78 . . . Sports Facilities Field Makeup and Maintenance III'" Baseball and softball including; Civic, Lincoln, Volunteer, Dry Creek, Shane and Elks fields . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 33.5 hours II.... Soccer fields .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .... .. .. .. 0.0 hours ",... Football field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10.0 hours ".... Tennis .... .... IO...... .. .. .. .... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 4.5 hours II'" Field lighting repairs .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 0.0 hours Total Hours: ... ................. ..... ........... 48.0 Waterfront Trail "... Bench and memorial installations/maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . 38.5 hours Total Hours: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38.5 : Building Maintenance General Maintenance and Repairs III'" William Shore Pool . . . .. .................. ... ................ ........., .........41.0 hours 11'- Vem Burton Community Center. . . . . . . . . . . . . . . . . . . . . . . . . '. . . . . . . . . . . . . . . . . . . . . . . . 112.5 hours II'" City Hall and Police Dept.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155.0 hours III'" Senior Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127.0 hours Total Hours: .... ......... ...................... 428.5 Civic Complex City Hall mowing, atrium and planted areas 111+ Atrium; tree and flower bed maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7.0 hours Total Hours: .. ...... .... ...... .... .... ...... ..... 7.0 79 Parks General Maintenance 1t "'" Litter pickup from various park locations .... ................. .................. 64.5 hours "'" Park improvements ...."...""" """"..""""" 1 0.0 hours III'" Building maintenance;. . . . . . . . . . . . . . . . . . . . . . " ",,"""""" """""""" "",,"""""""" " "..""" 172.5 hours "'" Forest Management; Removing tree limbs and other debris from various parks.. . . . . . . . . . . . . . 212.5 hours Total Hours: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 459.5 . Special Events "-' Remove Downtown hanging baskets at Fountain . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.0 hours III'" Total Hours: .......................... ........... 2.0 Campground "'" Closed for season. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o..urs II'" Total Hours: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0.0 Cemetery II'" Ground burial interments " " " " " " " " .. .. .. .. .. .. .. .. .. .. .. .. " .. .. .. .. " .. .. " .. .. .. .. .. .. .. .. .. .. .. .. .. " .. .. .. .. .. .. .. .. .. .. . .. .. .. 33.0 hours II" Cremation interments .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. " .. .. .. .. .. .. .. .. .. " .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. .. .. .. .. .. .. .. .. . 0.0 hours II'" Crypt entombment. . . . .. .................... ....................................... ............ .. ....."..... . .... ..... 8.0 hours II'" Niche inurnments .. . . . .. .. . " .. .. .. .. .. . .. . .. .. .. . . . . . . .. . . .. .. . .. . .. .. .. .. . .. .. .. .. .. .. .. .. .. . . . . . . . . . . . . . . . . 0.0 hours II~ Memorial marker settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8.5 hours II" Mowing and trimming .. .. ....... ...... ................. ........... .... ..... ..... . 0.0 hours II~ Building/Chapel cleaning and maintenance ................ . .......... ...... .. ... .... . 49.0 hours 11-' Grave site refilling/regrading . . .. . .. .. ........... ......... ............... .. ......... 0.5 hours II~ Customer Service . . . ... . .. ..... . ..... ................... .. .... ....... . ... . ... ... 8.5 hours Total Hours: ............................... .... 107.5 . 80 i----m- . . . ";~..'../~:;.::.4:.,':'>:,' , :~;i' ;-:.;;.: :'i C::';';"Ji~;;' ,;,U;',"":- \;~ Ground Burials Ground Burial Inumments 4 o 5 1 10 5 2 1 o 8 3 2 o o 5 2. o 2 o 4 Niche Inumments Entombments Year to Date Totals TillS MONTH THIS MONTH LAST YEAR $1,655.42 LAST YEAR TO DATE $5,101.00 $3,265.00 THIS YEAR TO DATE $4,249.62 81 Parks Administration "" Daily supervision, crew training and safety meetings ..................................... 209.0 hours Total Hoors:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sub total hours: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total NON Productive hours (Illnesses, doctor/dental, vacations): . . . . . . . . . . . . . . . . . . . . . . . Total Parks and Cemetery Division bours for February 2001: ... .... . . . . .. . 209.0 1,843.0 110.0 1,953.0 Total Monthly Maintenance Hours February 2001 II #1 Turf Management 210.5 hrs. II #3 Amenities 94.5 hrs. II #5 Waterfront Trail 38.5 hrs. II #7 Civic Complex 7 hrs. II #9 Special Events 2 hrs. II # 11 Cemetery 107.5 hrs. II #13 Time Loss 110 hrs. II #2 Beautification 238 hrs II #4 Sports Facilities 48 hrs. II #6 Building Maintenance 428.5 hrs. I #8 Parks General Maintenance 459.5 hrs. I # 1 0 Campground 0 hrs. II # 12 Parks Administration 209 hrs. 82 . .