HomeMy WebLinkAboutAgenda Packet 04/04/2000
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~ORTANGELES
WAS H I N G TON, U. S. A.
AGENDA
CITY COUNCIL MEETING
321 EAST FIFTH STREET
April 4, 2000
REGULAR MEETING - 6:00 p.m.
A. CALL TO ORDER - Regular Meeting (6:00 p.m.)
ROLL CALL -
PLEDGE OF ALLEGIANCE -
CEREMONIAL MATTERS &
PROCLAMA TlONS
Proclamation recognizing retirement of Don 1
Madison, Public Works Departn}ent
B. WORK SESSION
Port Angeles Strategic Marketing and
Communi~ations Plan RepoD: & Presentation
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C. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS (By Council,S(q{f or Public)
AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of
the public to speak to the City Council about anything not on the agenda, please keep comments to 5-10
minutes.)
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D. FINANCE
E. CONSENT AGENDA
1. City Council minutes - special meeting of 39 Action
March 16 and regular meeting of March 21, 41
2000
2. Travel request for CADD Specialists 47
F. CITY COUNCIL COMMITTEE REPORTS
G. ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
Amendment to ULID 215 Final Assessment Role 49 Action
Ordinance
H. RESOLUTIONS
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NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MA YOR TO DETERMINE TIME OF BREAK
April 4, 2000 Port Angeles City Council Meeting
Page - I
. I. OTHER CONSIDERATIONS
1. Appointment of citizen-at-large to Lodging 53 Action
Tax Advisory Committee
2. Contract with Hurricane Ridge Winter Sports 55 Action
Club
3. Contract for Summer Operation of Marine 61 Action
Life Center - Peninsula College 69
4. Quileute Tribe lnterlocal Agreement Action
5. Bid A ward for Water Utility Materials 89 Action
6. Bid Award for Landscaping for Light 91 Action
Operations and the Wastewater Treatment
Plant 95
7. 1999 Financial Report Action
J. PUBLIC HEARINGS - QUASI-JUDICIAL
(7:00 P.M. or soon thereafter)
K. PUBLIC HEARINGS - OTHER
L. INFORMA TION
1. City Manager's Report (Page 117)
* Brickie's Tavern, 1440 Marine Drive
* Water Leak Detection Results
2. Fire Department Monthly Report - February 2000 (Page 123)
. 3. Planning Commission Minutes - March 8, 2000 (Page 129)
M. EXECUTIVE SESSION (As needed and determined by City Attorney)
N. ADJOURNMENT
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed
amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public hearing in order to receive
public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public
opinion through the public hearing process.
G:ICCAGENDI2000100-0404. WPD
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NOTE: HEARING DEVICES A V AILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
April 4, 2000 Port Angeles City Council Meeting
Page - 2
FORTANGELES
WAS H I N G TON, U.S. A.
CITY OF PORT ANGELES
CITY COUNCIL MEETING
I.
CALL TO ORDER.; REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Doyle
Councilman Campbell
Councilmember Erickson
Councilman Hulett
Councilmember McKeown
Councilman Wiggins
Councilman Williams
Staff Present:
Manager Quinn
Attorney Knutson
Clerk Upton
S. Brodhun
B. Collins
G. Cutler
S.Ilk
D. McKeen
Y. Ziomkowski
III. PLEDGE OF ALLEGIANCE:
Led by: l)nJ\ ~ M Jl
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April 4, 2000
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CITY OF PORT ANGELES
· ~ORTANGELES
CITY COUNCIL MEETING
Attendance Roster
WAS HI N G TON, U. S. A.
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DATE OF MEETING: April 4. 2000
LOCATION: City Council Chambers
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City of Port Angeles
~ORTANGELES
WAS H I N G TON. U. S. A.
Ordinance/Resolution Distribution List
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City Atty. (1) I /
Planning
City Clerk ~..# /'
Deputy Clerk 1 I
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Police Dept.
Fire Dept. /
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Pub. Works (2) ~jj
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PROCLAMATION.
Don Madison Retirement
WHEREAS; Don Madison has worked for the City of Port Angele~ since September] 7, 1990 in
the capacity of Commercial and Institutional Energy Analyst and Property. Manager;'
and
WHEREAS; Don now desires to retire from City employment; and
WHEREAS; the result of Don's efforts and his extraordinary skills has been the improvement of
the health, safety, and comfort of the community; and
WHEREAS; one of the ways to describe Don's attitude is that he was always willing to take on
new responsibilities and duties; and
WHEREAS; Don' s wife has many projects planned for Don, and Don has many rounds of golf
planned that will require additional time and effort that only retirement will provide;
NOW, THEREFORE, I, Larry Doyle, Mayor, do hereby proclaim on behalf of a grateful City
Council as Follows:
WE REGRETFULLY APPROVE DON MADISON'S RETIREMENT AND DO
CONGRA TULA TE HIM ON A DISTINGUISHED CAREER WITH THE CITY AND WISH
HIM ALL THE BEST ON HIS RETIREMENT.
SIGNED, THIS 4th DAY OF APRIL, 2000.
Larry Doyle, Mayor of Port Angeles
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FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNciL MEMO
DATE:
APRIL 4, 2000
To:
MAYOR DOYLE AND CITY COUNCIL .~
Timotby J. Smitb, Economic Development Direct~
FROM:
SUBJECT:
Port Angeles Strategic Marketing and Communications Plan
Summary: APCO Associates, Inc., the consultant hired by the Clallam County Economic
Development Council to develop a Port Angeles business retention, expansion and recruitment
strategy has completed their work culminating in the attached report. Under the guidance of the Port
Angeles Works Advisory Committee and City Economic Development Director, the development of
the plan has been a purposeful attempt to retain and expand current business in the community as well
as to devise a strategy to attract new industry to increase investment and employment. A presentation
will be given tonight by the EDC and APCO.
Recommendation: Accept the Port Aneeles Works! New Economy Technoloey Initiative &
Technoloey Innovation Center report, and refer the report back to the City Managers office
and the Port Angeles Works! Advisory Committee for implementation of the strategy in
accordance with the City's 2000 bud2et.
Backeround / Analysis: In 1999 the City Council established the City of Port Angeles Economic
Development Program to enhance and promote economic development and employment
opportunities in the Port Angeles. The work plan for 1999 included specific action steps for
establishing and developing the program during its first year of operation. These initial steps were
designed as "building blocks" on which the program would be founded in the future.
A major highlight for the initial year has been an effort to develop a "Port Angeles specific" marketing
program as a tool for expanding business and employment opportunities. In 1999, under the guidance
of the Port Angeles Works Advisory Committee, the City contracted with Clallam County EDC to
assist in the development of the marketing program as a means of assuring optimum collaboration and
cooperation between agencies, and to avoid duplication of efforts. Development of the plan has been
a purposeful attempt to retain and expand current business in the community as well as to devise a
strategy to attract new industry to increase investment in Port Angeles and employment for our
citizens. A presentation on the marketing plan will be given tonight by the consultant, APCO.
Attached is an executive summary of the report.
Attachment: Port Angeles Works!
New Economy Technology Initiative & Technology Innovation Center Report
C:\DA T A\WP\WP60IPA WORKSIAPCOOI-I.WPD (1/14/00]
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TaBle of Contents
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Executive Summary
I. I ntroductio n .. ................................................ .......................................... .............. 8
IL Th e Approach.................... ..... .~'~............... .... ................................... ......... ................... 8
IlL Research M eth odo logy...... ......................................................................... ................. ........ 9
IV. Perceptions of the Economy: Past, Present and Future ............................... 9
i. Targeted Secto rs .............................................................................................................11
ii. Strengths and Weaknesses: Internal and External Factors.......................................14
iii. Competitive Environment - Market Forces ...............................................................16
f': Economic Development Alternatives .............................................................. 19
i. A Traditional Resource-Based Economy: Building on the past ................................19
ii. A Diverse Economy: Building on the present .............................................................19
iii. A New Economy: Looking towards the future............................................................19
VI. Success F actors ................................................... ............................ ............... 20
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i. Workforce Develo p m en t .. ............... ............... ........ ..... ..... ................. ........................... ...21
ii. Market Forces / Industry Trends ..................................................................................22
iii. E nviro n men tJ Quality 0 f Life ....................... ............... ............ .......................................22
iv. Infras tru ctu re/Trans po rtatio n Accessi b i1i ty ............ ................................................. ..23
v. B usin ess Reten ti 0 n/Recruitm en t................................................................................ ...23
vi. Residents/Family Wage Jobs ........................................................................................23
vii. C hil d rentEd u ca tio n ........................................................ ......... .................................. ...24
viii. New Ind ustry ......... .............. .... ...... ...... ...................... ..... ....... ............ .... ... ....... ... .... ... ... .24
ix. Eco no mi c Develop m en t 0 b j ectives ..... .........................................................................24
VII. Port Angeles New Economy Initiative......................................................~.. 25
i. V isio n ......... ..... ..........~...... ...................... ..... ........... .......... .................................................25
ii. Goals an d 0 b j ectives .. ........ ............. ..... ...... ....................................................................25
iii. Proposed Program - Phase I (2000-2003) ...................................................................26
iv. Program Elements - Strategies and Tactics................................................................26
. v. Organiza tio nal S tru ctu re ....................... ......................... ...............................................30
vi. Budget Co nsid e ratio ns ........................................................ ....................................... ...31
VIII. Recommendations for Action .................................................................... 33
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Executive Summary
Introduction
The Strategic Plan - a collaborative effort with
. ~ City of Port Angeles
~ Clallam County Economic Development Council
~ Port Angeles Works
~ Peninsula Community College
~ Science & Technology Association
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Research Methodology
Qualitative Research
~ Three focus groups with community leaders
~ Forty-four individual interviews
~ Selected interviews with Puget Sound community and industry leaders
~ Identification and selection of a critical path for future economic development
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The Approach
~ Past, present and future alternatives for growing the Port Angeles economy
~ Traditional SWOT analysis
~ Review of industry sectors for business retention and recruitment
~ Recommendations for action
Perceptions of the Economy
~ Past - resource-based economy
~ Present - diverse economy
~ Future - the new economy
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Perceptions of the Economy .
A diversified New Economy - Target Sectors
~ Technology
~ Light Manufacturing
~ Marine
~ Wood Products
~ Retail
~ Tourisrn/Downtown Development
~ Retirement Community
~ Healthcare
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Business and Community Development Opportunities
~ Develop green spaces in the city
~ Refurbish waterfront
~ Keep businesses downtown
~ Privatize property
~ Encourage telecommunting/teleworking
Business Recruitment Opportunities
~ Retain existing workforce
~ Train workforce to emphasize technology
~ Improve existing infrastructure to promote new business
Internal Strengths - Community Interviews
~ Business Climate
~ Quality workforce
~ Education system
~ Healthcare
~ Quality oflife
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Internal Weaknesses - Community Interviews
~ Lack of family wage jobs
~ Isolation
~ Lack of regional focus
~ Lack of infrastructure
~ Resistance to growth and change in the community
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External Strengths - Outside Community Interviews
~ Quality of life
~ Proximity to the outdoors
~ Proximity to Victoria
~ Environment
> Vibrant economy
External Weaknesses - Outside Community Interviews
~ High transportation costs
~ Infrastructure that does not support the New Economy
~ "Mill town" image still important to local community but not of concern to outside
community
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Competitive Environment - Greater Puget Sound
~ A 90% increase in technology jobs between 1994 and 2005
~ 60,000 new jobs in the year 2000
~ Represents 10% of the national average in technology industry growth
Development Alternatives
~ A Traditional Resource - Based Economy
-Build on the past
~ A Diverse Economy
-Building on the present
~ A New Economy
- Looking towards the future
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New Economy Initiative
Vision
~ To capture the future value and economic prosperity connected with technology-
based industry.
~ To take advantage of Port Angeles's proximity to the greater Puget Sound region
as one of the United States fastest growing centers for the New Economy.
~ To embrace new concepts such as tele-working
.. ~ To compliment non-technology related economic development activities as they
correspond to light manufacturing and downtown development
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New Economy Initiative
Goals and Objectives
~ To invest in telecommunications and related infrastructure to support and
expand existing New Economy industries
~ To develop a Technology Innovation Center
~ To implement a proactive marketing campaign to attract new investment
from the Puget Sound Technology corridor
New Economy Initiative
Proposed Program
~ To expand existing businesses and/or support new local entrepreneurial
innovation
~ To recruit new enterprises to locate to the area
~ To locate an initial facility which will serve as the Technology
Innovation Center
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New Economy Initiative
Program Elements
~ Research & Marketing
~ Technology Innovation Center
~ Infrastructure Development
~ Workforce Training
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New Economy Initiative
Organizational Structure
>- City of Port Angeles Initiative Coordinator
>- Port Angeles Works Initiative Advisory Council
>- Clallam County EDC Initiative Marketing Coordinator
>- STMA Technology Innovation Center Initiative Operations Coordinator
>- Peninsula College Technology Innovation Center Training Provider
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Recommendations
1. Adopt strategic plan by Port Angeles Works Advisory Council and Port
Angeles City Council
2. Approve the conceptual framework for the New Economy Initiative and
Technology Innovation Center
3. Confirm organizational structure and scope of work
4. Develop detailed timeline against Phase 1 scope of work
5. Finalize budget for initial three-year startup
6. Establish reporting requirements to PA Works Advisory Council and Port
Angeles City Council
7. Identify community leadership for the Initiative
8. Execute scope of work and timeline
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I.
Introduction
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The Port Angeles economy is clearly at a crossroads. The purpose of this strategic
marketing plan is to identify a critical path for local economic development together
with an outline for navigating a preferred path for future economic growth and job
creation. In the development of this plan and implementation strategy, the City of Port
Angeles has sought to identify and focus on a new direction for future economic
development by leveraging the community's potential toward a technology services-
based economy.
The strategic thinking and drafting of this plan has been a collaborative effort with the
City of Port Angeles, the Clallam County Economic Development Council, members
of Port Angeles Works, Peninsula Community College and the Science Technology
and Manufacturing Association (STMA). As a marketing plan, this report attempts to
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establish a foundation for defining the greater Port Angeles economic region's critical
path for future and sustainable economic development. The true test of this plan will .
be to what degree this provides a basis for future consensus and action by all that have
a stake in the economic future of Port Angeles.
II. The Approach
The approach taken in developing this plan has been to weigh both internal and
external factors as they have contributed to the past, present and future alternatives for
growing the Port Angeles economy. Inherent in this approach has been an effort to
address the following scope of work: A traditional SWOTl analysis measuring
perceptions; a review of industry sectors for both business retention and recruitment; a
criteria for evaluating economic alternatives; a proposed "New Economy" Technology
Initiative and a set of recommendations for future action.
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1 Strengths, Weaknesses, Opportunities, and Threats
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III. Research Methodology
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The research methodology adopted for the strategic planning process has been
predominantly qualitative in nature. A combination of primary and secondary
research has been set against the results of an extensive series of focus groups and one-
on-one qualitative interviews. The result has been a very proactive approach to
partnering with the community on all aspects of collecting and analyzing the data.
Perceptions have been reported in the aggregate to protect individual responses. Every
attempt has been made to report on the areas where there appears to be consensus and
the "will" to move forward with a common strategy. In addition to three local
community industry focus groups and forty four individual interviews, a series of
external community interviews were conducted in the greater Puget Sound region
including: Mike Egan, Community Relations Director, Microsoft; Kathy Wilcox,
President, Washington Software Alliance; Tim Zenk, Vice President, Xypoint;
William Young, President, Market Trends; John Oppenheimer, CEO, Columbia
Resource Group Hospitality; Donna James, Director of Tourism, City of Seattle; Bob
Watt, President, Greater Seattle Chamber of Commerce; and Deanna Oppenheimer,
President, Branch Banking, Washington Muhii:ll Bank.
The Strategic Plan does not attempt to repeat previous work completed by the City or
the Clallam County Economic Development Council (EDC) in such areas as targeted
sector analysis, business climate, demographics, current downtown related tourism
projects and infrastructure development in telecommunications an~ transportation. A
series of reports have been included as appendices, which offer a chronology of
relevant areas of interest.
IV. Perceptions of the Economy: Past, Present and Future
Historically, the North Olympic Peninsula's economic development was synonymous
with forestry and fisheries.
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In the 1999 December edition of Washington CEO Magazine covering the state of
Washington's economy, Clallam County is described in the following terms:
"Once a rural community with a purpose: To utilize resources to keep its
economy humming. Then came the spotted owl and other environmental
concerns that slowed logging to a trickle. Next, salmon were restricted.
Suddenly, a proud heritage was devastated." Washington CEO.
Port Angeles hit its lowest point in years with the announcement in early 1997 of the
Rayonier Mill closure and the loss of 365 jobs.
Forestry and fishing will always have their place in the economy but since 1997 the
region's dependency on natural resources has been in transition to a more diversified
base of value added forestry, marine industrial, light manufacturing, retail services,
tourism, technology-based engineering, design, software development, and component
assembly.
This transformation of a single tier economy to a more complex and diversified
economic base could not have occurred without the building blocks that were put into
place by both public and private sector alike including: major investments in
infrastructure, transportation, industrial properties, public health and safety and the
community's response to taking charge of its own destiny. Since 1997, there has been
more than $79.8 million dollars of new investment. Unemployment has dropped from
9.7% to an estimated 7% or less. The most significant growth category has come from
professional services. Per capita income increased substantially during the same
period. Port Angeles and the surrounding regional economy has also benefited from
recent successes in recruiting light manufacturing firms such as Mervin
Manufacturing, A & M Systems and Pacific Bay International.
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i. Targeted Sectors
Washington CEO Magazine article also had this to say about Clallam County's
present and future economic outlook.
"In this place where the climate and geography are so rich, it makes
sense to look to natural resources, but Clallam County is more than
trees, as tall and beautiful as they are. The Pacific Coast, the Strait of
Juan de Fuca, the rivers, lakes, mountains and prairies also contribute to
the region's wealth and livability. Diversity is the new economic future
for this county located at the tip of Washington's Olympic Peninsula."
Washington CEO.
With respect to the future, Port Angeles continues to be home to mlcro-
businesses but these businesses have gone from arts and crafts to engineering,
design and value added technology-based manufacturing and assembly.
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Port Angeles's economic future must look to growing these sectors of the
economy which have the greatest potential for growth and which compliment
the Peninsula's traditiOnal economic base of forest products, marine and
tourism. The sectors with the greatest promise for realizing these objectives
are light manufacturing and technology based engineering, design and
component assembly. These sectors represent the best opportunity for family
wage jobs needed to offset and/or fuel the more traditional sectors of the
economy such as tourism and retail services.
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Light Manufacturing
The recent successes by the Port of Port Angeles and the Clallam County EDC
and the city to attract light manufacturing should continue. Following is a
profile of local manufacturers, which are not considered technology related but
rely on technology as a competitive advantage in their respective fields. These
manufacturers represent enterprises that can grow and prosper with relatively
small "foot prints" in terms of plant and capital requirements.
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Mervin Manufacturing
Mervin Manufacturing expanded to the Olympic Peninsula from Seattle in
1995. The company is a leading manufacturer of snowboards and employs 25 .
at its Carlsborg facility. The company's founders, Mike Olson and Peter Sari
expanded to Sequim for both quality of life issues (they are both avid surfers)
as well as the lower costs of doing business and available workforce. Mervin
Manufacturing was purchased py Quicksilver in 1998 and continues to operate
at its Carlsborg facility.
A & M Systems
A & M Systems IS a medical equipment manufacturer and distributor
specializing in respiratory therapy products. The company relocated from
Everett in 1996 to the Carlsborg industrial park largely due to the increased
congestion and costs of doing business in the Puget Sound. The company was
able to recruit a local force that was trained at the Everett facility prior to
relocation. Employing 25, the company anticipates steady growth.
Pacific Bay International, Inc.
Pacific Bay is an OEM manufacturer and supplier to the fishing rod industry.
The company supplies components to the world's leading rod manufacturers
including St Croix, Sage, Loomis and others. From its Carlsborg facility it
ships product to North American, European and Asian markets. The company
relocated from southern California in 1998 to reduce its business costs and for
quality of life issues. The company employs 40 and was extremely pleased
with the quality of the labor found on the Olympic Peninsula.
New Economy, Technology Industries
Technology based industries have been defined within the context of this report
to include: engineering and design, software development, web design,
telecommunications, call centers, e-commerce and related customer services,
multi media, and component assembly. This definition of the new economy
sector reflects both the Peninsula's local industry's technology profile as well
as the greater Puget Sound technology offering.
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Building a Diversified Sector Economy - what's needed
During the course of three independent focus groups comprised of community
and industry leaders the following observations were made regarding
perceptions about the economy.
Public Sector - Businesses Support services
· One stop clearing house for permitting
· Identify more progressive zones for business parks
· Ombudsman function for county and city in support services
Technology
· Need tax incentives for high-tech companies
· Infrastructure is poor for data transmission
· Create a buying pool for Port Angeles technology companies to get better
discounts
· E-commerce as a solution to the remote access problem
· Develop a Technology Information Center - Incubator and related shared
support services
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Light Industrial Manufacturing
· Build on the initial successes of the Port, City and EDC in new recruitment
activities
Marine
· Marine repair; two new companies that have created 100+ jobs
· Tanker repair
· Boat Haven is empty due to decline in sport and commercial fishing
· Use of deep water harbor is not maximized
· Need to build a marine infrastructure, supplies, services using Port Townsend
as an example
Wood products
· Need a big log saw mill in town
· No training for truck drivers in town
· Need for transition planning for some of the older companies
· Perception problems about this industry
· Want a balance between retention and recruitment of new industry
Retail
· Need to grow existing business - Silverdale is competition
· Keep tax money in Port Angeles
· Need better facilities for retailers
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Health care
· Serving the retirement community
· Most sophisticated health care system in a small town
Tourism/Downtown Development
· No big resorts hotels/destinations
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· Seasonal Industry, what to do in off-season?
· Emphasize use of park and waterfront
· Focus on cultural activities
· World heritage park - only twelve in the world
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There was a clear mandate by the majority of focus group participants to "grow what
we have" in growth sectors such as light manufacturing and technology.
Business Retention Opportunities
· In order to attract business to downtown, the city needs to work on developing
green spaces and refurbish the waterfront
· Keep businesses downtown
· Public industrial and commercial property needs to be privatized
· Bring warehouses for suppliers to town
· Need telecommuters
· Training session in customer service for the city and county employees - they
are there to serve the community
Business Recruitment Opportunities
· Keep recent graduates in the Port Angeles workforce
· Train workforce to prepare for the technology industries
· New businesses have to do all the training - need more skilled labor training
· Lower taxes, no permit problems, good sewer systems, telephones and want to
own the land themselves
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ii. Strengths and Weaknesses: Internal and External Factors
As part of the strategic planning process, APea conducted 44 individual
interviews2 with community and industry leaders to measure both internal and
external perceptions about Port Angeles' strengths and weaknesses as they
relate to economic development. During the course of the individual interview
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2. These interviews included 44 individual business and community leaders in Clallam County and 8
selected industry leaders from the Greater Puget Sound.
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process a number of recurring trends were identified. Strengths: Quality of
life, skilled work force, access to education, the environment, deep water
international port, proximity to Seattle and basic services including healthcare,
cost of housing and available land for development. Weaknesses: Mill town
Image, higher transportation costs, underdeveloped infrastructure, remote
access, environmental restrictions, and the need for advanced technology
training and lack of common vision for the future. Following is a more
detailed listing of internal and external strengths and weaknesses as identified
by respondents.
Internal Factors
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Strengths
· Business climate
· Quality workforce
· Education
· Healthcare
· Harbor - closest deep water port to the Pacific Rim on the west coast
· Reinvestment in community - downtown development
· Heritage tourist site
· Three largest employers- School District, College, Hospital
· Sense of community
· People are creative and entrepreneurial
· Rayonier water rights
Weaknesses
· No good jobs for students - Exporting "our people"
· Lack of a common vision
· Isolation
· Under utilized infrastructure ego airport, harbor
· Access
· Tolls for the Tacoma Narrows, Hood Canal bridges
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· Everyone looking out for their own interests
· Divide between "natives" and newer residents
· Marina doesn't respond to tourism/recreation industry
· Absentee homeowners/business owners
· Telecommunications problems
· Perception/image problems - "Mill town image"
· Need more pride in the community
· Lack of skilled employees for lower paying positions
· Ongoing tension between long-time vs. new residents
· Emotionally based resistance to bringing in new business
· Having to go outside of the area for goods and services
· Political processes - permitting land uses, building permit costs etc.
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External Factors
Strengths
· Quality of life
· Quality of environment
· Proximity to outdoor, recreational activities
. Proximity to Victoria - opportunity for limited cruise and destination travel
. Proximity to the Greater Puget Sound Technology Corridor
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Weaknesses
· Lack of knowledge about area
· Perception of anti-growth attitude
· Restricted business climate
· High transportation costs
· Underdeveloped infrastructure
· Unclear economic focus/offering
iii. Competitive Environment - Market Forces
The Local Environment
Just as urban communities have learned to appreciate the competitive
environment and market forces they must face in shaping their economic
future; rural communities must also differentiate themselves to be competitive. .
For rural and urban communities alike, the realization that they are in a global
marketplace and must compete for niche markets is the key to their economic
success.
In the year 2000, more than 60,000 jobs will go unfilled in the greater Puget
Sound for technology-related software development and e-commerce. Port
Angeles has a unique opportunity to become a center for the new economy
industry sectors that do not require costly transportation or larger plant
infrastructure and development.
Remote, rural communities like Port Angles must continually evaluate the
critical path in terms of both infrastructure requirements and economic
opportunity. This type of community-based assessment is essential for rural
communities looking to define themselves against the digital economy of
surrounding urban communities.
.
20
16
. .......,.,..,~';f,.,i,:>,'-.'i "..,,' "0"\2./,:0;\
.
In recent years, Port Angeles has lost its identity as a regional center while
surrounding communities such as Sequim and Port Town~end have become
more focused on their respective identi1I~~;'as a retirement community and as a
tourism destination. That reality does not mean that Port Angeles can not
develop complimentary offerings for retirement living and for year round
tourism but rather must find a way to distinguish its offering which enhances
these secondary objectives. In other words, what can replace wood products as
an economic mainstay, which attracts family wage jobs and supports a regional
center and its larger population base? The answer to this question has much to
do with external market factors. In recent years more than 30 high tech micro-
business entrepreneurs have re-located to the Port Angeles region. STMA
member technology companies have located throughout the region from Port
Townsend to Port Angeles. Much of this growth is directly tied to shortage of
labor and quality of life issues, which prohibit growth in the technology sectors
in the Greater Seattle - Puget Sound metropolitan region.
.
In Port Angeles, where Peninsula College offers an array of technology
training, the rapid growth of the industry in Washington State should bring
economic growth and prosperity. The college was one of only 40 grant
recipients nationwide to receive $600,000 in funding for the establishment of
computer training centers in rural areas. This grant will be used to create nine
training centers, which will offer computer-based training in everything from
Adult Basic Education to MCSE3 certification. The college is evaluating the
location of a Technology Learning Center (TLC) in Port Angeles that will meet
the demand for technology workers.
.
The RegionallNational Economic Environment
The Seattle region is ranked fifth in the nation for concentration of technology
related businesses with more than 230,000 existing jobs statewide in
technology industries. More than 30 percent of jobs in Washington State are
dependent on technology-based industries. Many of the leading companies in
the New Economy are headquartered in King County including; Amazon.com,
3 Microsoft Certified Systems Engineer
17
21
Attachmate, AT&T Wireless, Boeing Company, Immunex, Microsoft,
Nintendo, Optiva, Paccar, and Western Wireless. In King County, the software
industry accounts for 1 in 4.5 jobs with an average wage of $66,752. The .
average software position generates an additional $153,530 for the Washington
economy. The accepted multiplier affect for the technology sector is higher
than even aerospace manufacturing with the national average multiplier of 5
jobs in services for every, technology job.
Increasingly, the technology sector has become an integral part of
Washington's continued prosperity. As it flourishes, the industry will bring
with it benefits of additional investments throughout the state. For smaller
communities, this will mean improvements to telecommunications, roads and
schools. These improvements will, in turn, support existing industry sectors,
by supplying them with the infrastructure and skilled workforce that businesses
need to survive in the New Economy.
Unfortunately, in Washington State, the skilled workforce demand exceeds the
supply. It is estimated that this labor shortage will cost the industry $12.8
billion in revenue loss in the next three years. Currently, there is a 19 percent
job vacancy rate and Washington State lags behind in the number of graduates
in computer related programs. Fortunately, for communities with a strong
commitment to economic development and education this will bring
opportunity.
.
The U.S. Labor Department is predicting a 90 percent increase in technology
jobs between 1994 and 2005. With the influx of technology companies to
Washington, the state is now a premier location for software, Internet, and
multimedia development. Accounting for as much as 10 percent of the national
average, Washington State is poised to become the center for the New
Economy.
.
18
22
v. Economic Development Alternatives
.
Port Angeles is at a critical juncture. It must choose between one of at least three
economic development alternatives or scenarios as its primary focus to be successful
in its objectives for both business retention and recruitment. Following is a brief
review and future assessment for each of these alternatives.
i. A Traditional Resource-Based Economy: Building on the past
Forest products, for the foreseeable future, will be an economic reality for the
region. This, however, will take the form of sustaining existing enterprises
such as KPly and Daishowa together with sustainable yield - selective
harvesting of second growth timber and related value added milling operations.
It will no longer be a growth industry. Returning a viable fishery to the region
is now more important for sustaining year round tourism and sports fishing
rather than supporting a commercial fishing fleet. Unlike Grays Harbor, Port
Angeles has the competitive advantage of a more diversified economy and
proximity to the Seattle market.
.
ii. A Diverse Economy: Building on the present
Port Angeles' economy has progressively diversified. However, to sustain
longer-term growth, year round tourism, and related retail traffic, the region
must work toward developing a core sector or cluster of technology-based
enterprises that are not transportation, heavy infrastructure or capital plant
dependent. Future development of the airport, the waterfront and the potential
for regional cruise ship traffic is all reliant upon increasing year round
economic activity in the region.
iii. A New Economy: Looking towards the future
.
This approach assumes a diversified economy as a base. Building on the
existing diversity with a unified approach to attracting small and medium sized
technology and information-based entrepreneurs is what makes this alternative
a proactive one. A new economic strategy will depend on good
telecommunications and related fiber connections. It will also require
development of a designated center that can both support existing and new
technology-based businesses. This strategy offers more control and fewer
19
23
requirements in the way of capital expenditure. However, a "new economy",
economic focus will require extensive marketing and creative support for
attracting satellite operations of larger companies willing to solve their labor .
shortage through teleworking and labor pooling. This option will also require
further investment in education of the existing workforce. There must also be
factored in an attrition of trained workers to better and more advanced work
opportunities in their respective fields outside of the region.
VI. Success Factors
The North Olympic Peninsula is faced with the challenge of defining its unIque
economic offering for the future. Port Angeles is in the enviable position of not being
reactionary in its effort to develop an economic plan. For any community, the criteria
for success must compliment and enhance existing socioeconomic factors. For Port
Angeles, understanding these success factors is essential to building consensus for a
common economIC vIslOn.
During the focus group process, considerable thought was given to getting beyond .
perceptions of "strengths and weaknesses". Survey participants were asked to talk
about acceptable boundaries or criteria for developing a successful economic initiative
unique to their community. There was overwhelming consensus for supporting the
following nine success factors as criteria for evaluating Port Angeles' most realistic
and sustainable opportunities for economic development. Following is a more detailed
review of each of these success factors and their impact on Port Angeles' umque
economic offering.
.
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24
h ,.<~.,'- ",,/,,?,,~,,'-"':.t:";{.
-; :; ~:V'14",?:{'~I~'':''';~
.
Success Factors
Quality of Life/Environment
....................................................................u......u...............................................................
. .
. .
. .
. .
. .
. .
Business Retention/Recruitment
Children/Educatiort
Family Wage Jobs
Market Forces/ Industry Trends
L....................__..._..........._..._..._....\Y..<>.r.~f.()r.~~..P.~y.~.I()p~~~~...........................................................!
.
.
i. Workforce Development
It is iJ;I1portant to note that the majority of the Port Angeles available workforce
cannot presently be considered technology proficient. However, there are
increasing numbers of both younger workers coming out of high school and
community college together with a smaller number of older workers who are
adept at computers and related skills. This core of technology proficient
workers can be expanded upon, with targeted training programs for both entry
and mid level technology related workforce requirements. More than fifty
percent of the forty-four students who have graduated from Peninsula
College's MSE programs have found positions on the Peninsula. They are
earning an average salary of more than forty thousand dollars per year.
It should also be noted that the Port Angeles high school technology related
workforce training programs have an excellent reputation and hold great
promise for building a technology based workforce. The community has also
21
25
invested in the Job Skills Center, which offers another immediate resource for
technology workforce training.
Any diversification strategy with a new economy focus will reqUIre an .
emphasis on workforce training. One indication of the growing interest by the
Port Angeles workforce on computer and Internet based activities is the
number of Internet related business license requests to the city in recent
months. It is recommended that a more systematic monitoring system be put
into place to track the number of web based businesses in startup formation
together with training programs which expand the skill sets necessary for such
activities.
ii.
Market Forces / Industry Trends
External market forces increasingly suggest that Port Angeles should be
focused on serving a technology and information based economy. Port
Angeles is one half hour by plane and less than three hours by car from Seattle
- the largest concentration of software, e-commerce and engineering design
firms in the world. For Port Angeles not to focus its offering on these sectors
is to ignore the most immediate market for new business recruitment. While
other sectors have some attraction, Port Angeles must progressively look
towards a service-based economy. Puget Sound now represents the greatest
capitalization of wealth for growing technology entrepreneurs in the country.
However, competition near and far such as Skagit County; Vancouver,
Washington; Eugene, Oregon; Northern Virginia; Boulder, Colorado, and
Coeur d' Alene, Idaho are all positioning themselves as feeder communities for
technology-based development, and related value added manufacturing and
assembly.
iii.
Environment/Quality of Life
26
Port Angeles and the Greater North Olympic Peninsula population IS now
highly sensitized to the impact of development on the environment and the
quality of life the area has historically been famous for. Situated between the
Olympic National Park and the Strait of Juan de Fuca, more than 70 percent of
all land is under federal or state public ownership. All forms of future
economic development must be compatible with these environmental
22
.
.
.
constraints. Large physical plant dependent industries, or even large-scale
natural resource extraction is no longer viable and/or desirable by the
community at large.
iv. Infrastructure/Transportation Accessibility
Port Angeles, despite its proximity to the Puget Sound, is still considered a
remote community.. Transportation to and from the Olympic Peninsula is
costly and restrictive in terms of moving people and goods. As a rural
community, Port Angeles can no longer afford the kind of infrastructure
required to secure another large pulp and paper mill or major industrial facility.
Land, water, sewer and roads are all in high demand. Therefore, Port Angeles
must be selective in its infrastructure investments. These investments, whether
they be transportation or telecommunications, must be relevant to both private
industry and to the general public.
v.
Business Retention/Recruitment
'i' :,~,'
.
In recent years remote communities are finding a higher degree of success in
having a balanced approach to business retention and new business
recruitment. This means that Port Angeles' strategy must first support existing
business activity and secondarily support recruitment of new enterprises.
Again, the technology sector deserves attention. Over the past five years,
more than 30 new technology-based companies with 1-10 employees have
located in the area. Supporting these firms with adequate infrastructure, light
manufacturing assembly facilities and services can have dividends for
attracting new industry.
.
vi. Residents/Family Wage Jobs
For Port Angeles, any new industry focus must have the potential of replacing
family wage livable jobs, which have traditionally associated with the timber
industry. Retail and tourism related service sectors are not sufficient,
technology-based jobs have such potential. Jobs associated with customer
service/back office centers, database development and value added assembly
all begin at $8-$12 per hour and are considered acceptable starting wages
within the region.
23
27
vii.
Children/Education
Historically, Port Angeles like many other remote communities has had to
compete for skilled labor with larger job markets. Talented young people
looking for an economic future have been forced to leave the Olympic
Peninsula in search of employment. Many return to retire in the area but the
years in between are significant. Educational institutions such as Peninsula
College have in recent years tried to close the gap by offering technical and
technology related training which can be sustained by existing local businesses.
Seattle's proximity and its concentration of new economy technology
companies must be transformed into an advantage rather than a disadvantage
for keeping jobs at home.
viii.
New Industry
What new economic focus or industry sector has the greatest promise for
keeping our youth, supporting family wage jobs, complementing our economic
objectives, sustaining existing enterprises, promoting entrepreneurship,
utilizing existing infrastructure, and is environmentally acceptable against 21 st
century market forces? While there are no guarantees and there is no single
answer, there was consensus throughout the strategic planning process by both
the public and private sector that the bet should be to concentrate on new
economy technology related enterprise development. Labor shortages and
advances in technology have now made possible concepts such as satellite
assembly operations and teleworking. These sectors require the least amount
of investment for the greatest return in terms of job creation. As a result, this
plan emphasizes a new economy technologies sector initiative, which also
compliments the existing economic diversity relevant to the Peninsula.
ix.
Economic Development Objectives
The assumption has been made that Port Angeles' economic future is one of
diversity. Therefore, any economic development strategy must take into
account the impact on the natural resource sector, tourism, retail, maritime and
light manufacturing. A new focus on technology is not only complimentary to
natural resources but also brings to the community the type of jobs and wage
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24
.
.
.
'~';;;;JJ:~~:~;;:~'ig}i\~,*;~(~',\'" ~':%::~f:~~~~~1~~~~'@t~~~~1~.w
':\'C'-':"
.
scale necessary to increase y~m:jround tourism, regional cruise ship excursion
traffic and downtown development. The City of Port Angeles "Gateway"
downtown development is an example of'a development project which will be
both complimentary and enhanced by a technology-based industry focus.
VII. Port Angeles New Economy Initiative
i. Vision
.
The Port Angeles "New Economy" Innovation Initiative's purpose is to capture
the future value and economic prosperity connected with technology-based
engineering and design, e-commerce, software development and high value
component assembly. Port Angeles, centrally located on the North Olympic
Peninsula with close proximity to greater Seattle, is uniquely positioned to
attract innovation and entrepreneurs interested in balancing quality of life as an
integral part of the work environment. Port Angeles' economic future depends
on providing a qualified work force, which will attract and grow the
technology sector. New concepts such as "telecommuting and teleworking are
at the core of the New Economy Initiative and proposed Technology
Innovation Center.
ii. Goals and Objectives
The goals and objectives of the New Economy Initiative are four fold:
1. To invest in the necessary telecommunications and related infrastructure to
support and expand the existing base of technology related enterprises,
which have proven that Port Angeles is a desirable place to do business.
2. To develop a Technology Innovation Center bringing together technology-
based business organizations for the purpose of sharing office space,
computer network, telecommunications, and services.
.
25
29
3. To implement a proactive marketing campaign to attract new investment
from the Puget Sound Technology corridor in search of a remote location
with readily available workforce. .
4. To build on and expand existing workforce training programs in
technology related fields.
iii. Proposed Program - Phase I (2000-2003)
The proposed New Economy Initiative program is envisioned as having a
three-year development period. During Phase I of the Initiative the following
benchmarks and corresponding program elements have been proposed.
1. To expand existing businesses and/or support new local entrepreneurial
innovation resulting in 50 new jobs directly attributed to the infrastructure
and support sector, made possible by the initiative.
..
2. To recruit new enterprises to relocate to the area which take advantage of
the available workforce and specialties provided through the initiative .
resulting in 75 new jobs.
3. To generate 400 new service jobs that support new economy technology
related employment and business expansion.
4. To locate an initial that will serve as the Technology Innovation Center for
the purpose of providing an incubator with support services necessary to
encourage new enterprise development and technology related workforce
development and training.
iv. Program Elements - Strategies and Tactics
1. Research & Marketing
a. Survey technology enterprises throughout Clallam County regarding their
need for connectivity, office space and related facilities requirements,
shared support services, fundraising and marketing. .
30
26
.
b. Survey to a select number'of'technology-based firms presently located in
the Greater Puget Sound to assess their need for satellite operations and
access to available workforce.
c. Survey prospective investors -- capital funds, economIC development
authorities and community investment funds for the purpose of
participating in an Olympic Peninsula Technology Innovation Fund.
d. Consult with technology service providers to develop an initial offering for
support services attractive to technology entrepreneurs.
e. Define evaluation criteria and progress report system for the Initiative.
.
Marketing
f. Develop a web site and brochure with brand identity for the Initiative,
which emphasizes access to workforce and satellite operations in a remote
location.
g. Provide summary of survey results to prospective clients of the proposed
Technology Innovation Center.
h. Organize and staff an information center to field Initiative inquiries in
both Port Angeles and Seattle.
1. Develop linkages with surrounding communities In Clallam and
Jefferson Counties for the Initiative.
J. Establish an inventory and corridor map of participants as part of a
larger New Economy Technology Corridor.
.
k. Develop a communications plan and schedule presentations to
technology organizations located throughout the greater Puget Sound including but
not limited to the Greater Seattle Chamber of Commerce, Bellevue Chamber of
27
31
Commerce, the Seattle Technology Alliance, the American Electronic Association
and the Washington Software Alliance.
.
1. Establish a Port Angeles Chapter of the Washington Software Alliance
together with a joint annual marketing campaign to promote the use of remote
facilities and available workforce.
m. Create and execute an annual technology and industry leader tour or
excursIOn cruise to the Olympic Peninsula for the purpose of providing a
familiarization tour of Port Angeles and plans for the Technology Innovation
Center.
n. Visit a select number of technology incubators that have developed a
technology remote community offering for the purpose of identifying best
practices.
o. Develop a quarterly newsletter for distribution to prospective clients
and sponsors.
.
p. Identify private sector funding sources to support elements of the
Initiative.
2. Technology Innovation Center
The concept of a Technology Innovation Center is proposed as a means
of establishing a downtown incubator for both existing and new
technology enterprises. Presently there'is not such facility, which is
adequately equipped with a wide area network, shared workstations,
corresponding administrative services and training programs. The Port
Angeles Technology Innovation Center is considered a key ingredient
for realizing the full recruiting and retaining of Technology
entrepreneurs. The center is also envisioned as a training facility and
downtown location for the expanding Peninsula College Technology
Training programs.
.
28
32
,,;;p,'}>,;' ';O,\,:"!',0:1). ~.:\ !,~,'H;),j}/~\f,~;:\:"':/
.
a) Establish an interim office for the initiative.
b) Conduct a feasibility study and site selection process for
locating the technology center - incubator facility together with
identifying additional sites for longer-term investment and
I expansion opportunities.
c) Develop plans and an implementation schedule with the goal of
being operational within an eighteen-month period.
d) Finalize operation plans, staffing and the support serVIces
offering for the center.
e) Review immediate and long-term needs with Peninsula
Community College for locating a training facility in
conjunction with the proposed Technology Innovation Center.
.
3. Infrastructure Development
a. Support the fiber loop and telecommunicationslInternet connections to be
incorporated into the proposed Technology Innovation Center.
b. Inventory available public and private facilities beyond the Technology ,
Innovation Center for long-term intlusion in an Olympic Peninsula
Technology Corridor with participating communities throughout Clallam
and Jefferson Counties.
.
4. Workforce Training Program
a) Support locating the Peninsula College Technology Training program
to a downtown location in conjunction with the Technology Innovation
Center.
b) Expand the community's present offering of training programs to
include the full compliment of Microsoft Professional certification
programs together with software development, web and graphic design,
and call center customer service training.
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33
v. Organizational Structure
The success of the New Economy Initiative and Technology Innovation Center
depends largely on the organizational structure and capacity of agencies dedicated .
to the cause. Based on extensive interviews with all parties concerned the
following are recommendations regarding an effectiye organizational framework
for the project.
1. The City of Port Angeles has the most to gain in terms of development and job
creation and therefore must be prepared to make a significant investment in
both financial resources and staffing.
2. Port Angeles Works - a coalition of local government, and industry, education
should be used as a beginning point or catalyst for the establishment of a
permanent advisory council for the Initiative.
3. Local industry expertise and participation through the Science, Technology and
Manufacturing Association should be sought for the purpose of identifying and
appropriately developing the facilities and services to be included as part of the .
Technology Innovation Center.
4. The Clallam County EDC should lead external marketing and business
recruitment and facility identification.
5. Peninsula College, which has recently been awarded a $600,000 U.S.
Department of Labor grant for the purpose of developing technology training
centers should be courted as an anchor tenant for the Technology Innovation
Center.
6. Considerable attention must be given to formalizing a marketing campaign and
presence in Seattle to be taken seriously by the Puget Sound Technology and
related business community.
.
34
30
":;i ''f'i'';~:::r,:,'~;P;':';~:V:, ?__~:j.P'~':;t~~~?;F~~~~'i:'f':~'i'
.
Given these assumptions, the following organizational structure is being proposed to
implement to the New Economy Initiative and Technology Innovation Center.
Preferred Organizational Structure
.
vi. Budget Considerations
The following budget considerations have been identified as a means of
quantifying categories of investment associated with the initiative. The budget
considerations addressed by this strategic plan focuses on the deliverables
associated with Phase I of the initiative including: research and marketing,
infrastructure development, Technology Innovation Center and workforce
development. The costs identified for..each of these categories cover a three-
year period and reflect a total of as much as $660,000 including both existing
and new budget allocations. An estimated $175,000 in new budget allocations
will be necessary to implement the plan. The city of Port Angeles investment
of new funds is projected as high as $95,000 with another $80,000 to be raised
through private sector corporate sponsorship. A significant portion of the total
initiative budget could also be offset by in-kind services to be defined against a
more detailed work plan.
.
31
35
.
New Economy Initiative - Three Year Planning Budget
ProgramElelIl~nts Budg~tt.Allocation
........
Year! Year 2 Year 3 Existing New Total
..
Funds Funds Budget
....
Research & $70,000 $40,000 $40,000 $55,000 $95,000 $150,000
Marketing
Infrastructure. 0 $40,000 $150,000 $190,000 0 $190,000
Development
Technology $20,000 $60,000 $120,000 $120,000 $80,000 $200,000
Innovation Center
Workforce $40,000 $40,000 $40,000 $120,000 0 $120,000
Development &
~raining
Initiative Funding $130,000 $180,000 $350,000 $485,000 $175,000 $660,000
.
.
32
36
,,"1' ,'," --, ',"~,-
.
VIII. Recommendations for Action
1. Adopt strategic plan by Port Angeles Works Advisory Council and Port Angeles
City Council.
2. Approve conceptual framework for the New Economy Initiative and Technology
Innovation Center.
3. Confirm organizational structure and scope of work for core initiative program
elements.
,4. Develop detailed timeline against Phase I scope of work.
5. Finalize budget for initial three-year startup.
6. Establish reporting requirements to Port Angeles Works Advisory Council and
Port Angeles City Council.
7. Identify community leadership for the Initiative.
8. Execute scope of work and timeline.
.
.
33
37
.
.
.
38
.
.
.
CALL TO ORDER-
SPECIAL MEETING:
ROLL CALL:
Fiber Optics Feasibility
Study
ADJOURNMENT:
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
March 16, 2000
Mayor Doyle cal1ed the special meeting of the Port Angeles City Council to order at
4:05 p.m.
Members Present:
Mayor Doyle, Councilmembers Erickson, Hulett, and
Williams.
Members Absent:
Councilmembers Campbel1, McKeown and Wiggins.
Manager Quinn, Attorney Knutson, Deputy Clerk Hagar, G.
Cutler, Y. Ziomkowski, J. Shay, T. O'Neill, J. D. Harper, T.
Smith, S. McLain, and G. Kenworthy.
F. Mitchel1.
Staff Present:
PUD Staff:
Others Present:
No one signed in.
Mayor Doyle announced that PUD and City staff members were free to ask questions
during the presentation. Upon its completion, comments and questions from members
of the audience will be al1owed.
Director Cutler remind~d the Council that a study had been conducted on the feasibility
of building a fiber optic-based backbone communication system for the City and
County. Scott McLain, Power Manager, has been the project manager, working closely
with City and PUD staff.
Scott McLain, Power Manager, explained that the City had contracted with POWER
Engineers to perform the feasibility study. Today, POWER Engineers wil1 give a final
presentation based on that study. Mr. McLain pointed out that this study is a beginning
assessment and planning, and design work would have to be completed prior to building
the system. He then introduced Rob Kopp of POWER Engineers who gave the
presentation.
Mr. Kopp explained that he was no longer employed by POWER Engineers, but worked
for NoaNet. However, he was the project manager for this study and, therefore, it was
felt he should be al10wed to give the presentation.
Mr. Kopp then gave a power point presentation which explained the strategy for
. establishing a fiber optics network for the Clal1am County area. Mr. Kopp described the
study process and the results of the market study. He explained there was a physical
layer which included the physical fiber network and a logical layer which included
pricing and capital costs. Mr. Kopp went on to describe the operation and maintenance
of the network and how it would interface to other networks.
Mr. Kopp concluded that there is a demand for fiber optics, there is justification for it,
the network is buildable, and it involves considerable capitalization and risk. Mr. Kopp
responded to questions and provided clarification.
Mayor Doyle thanked Mr. Kopp and POWER Engineers for their time.
The meeting was adjourned at 5:35 p.m.
Becky J. Upton, City Clerk
Larry Doyle, Mayor
- 1 -
39
.
.
.
40
.
.
.
CALL TO ORDER -
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
CEREMONIAL
MA TTERS/
PROCLAMATIONS:
International Building
Safety Week
WORK SESSION:
Carnegie Library Report
and Presentation
,I _.:-;;.,. .:~
CITY COUNCIL MEETING
Port Angeles, Washington
March 21, 2000
Mayor Doyle called the regular meeting of the Port Angeles City Council to order at
6:00 p.m.
Members Present:
Mayor Doyle, Councilmembers Campbell, Erickson, Hulett,
McKeown, Wiggins, and Williams.
Members Absent:
None.
Staff Present:
Manager Quinn, Attorney Knutson, Clerk Upton, S.
Brodhun, B. Collins, G. Cutler, S. Ilk, D. McKeen, Y.
Ziomkowski, R. Johnson, L. Haehnlen, S. McLain, D.
Madison, and B. Coons.
Public Present:
P. Lamoureux, C. Cartwright, K. Pedrey, L. Lee, A.
Rosecrants, and M. Baker.
The Pledge of Allegiance to the Flag was led by Councilman Williams.
International Building Safety Week
Mayor Doyle read a proclamation declaring the week of April 2 - 8, 2000, as
International Building Safety Week and presented it to Lou Haehnlen, Buildin'g Official.
Director Cutler reviewed the background of the Carnegie Library issue. Stuart Bonney
of Olympic Design Works was hired to compare the renovation to restoration of the
Carnegie Library, andMr. Bonney would be giving a presentation this evening. Director
Cutler introduced Ron Johnson, Engineering Specialist, who is the City's project
manager.
Ron Johnson, Engineering Specialist, explained that a requirement of the Library Bond
Issue was that $400,000 would be dedicated to the Carnegie project. Using the
overhead projector, Mr. Johnson displayed charts which demonstrated how that money
has been utilized to date. He introduced Mr. Stuart Bonney to present the results of the
study performed by Olympic Design Works.
Stuart Bonney, principal architect for Olympic Design Works, gave a history of the
Carnegie Library beginning with its construction in 1917 to the current time, showing
various pictures of the Library through the years and describing the various changes
made to the structure.
Mr. Bonney stated that some of the project uncertainties were unknown structural
condition of the building, budget concerns, availability of funding, and the City's intent
for the building.
Mr. Bonney stated the question remained whether the City should renovate or restore.
A decision must be made, as regulations and codes would vary between the two choices.
Mr. Bonney described the differences between the project paths by defming certain
terms and citing examples. Mr. Bonney explained that renovation would be governed
by the Uniform Building Code, and restoration would be governed by the Historic
Building Code. He explained the basic requirements of the codes and how they
differed.
Mr. Bonney then outlined the various grant opportunities which included general grant
requirements, National Trust Preservation Services Fund Grants, A & E Services
- 1 -
41
CITY COUNCIL MEETING
March 21,2000
WORK SESSION:
(Cont'd)
Carnegie Library Report
and Presentation (Cont'd)
PUBLIC HEARINGS -
QUASI-JUDICIAL:
Rezone Request - Baker
Ordinance No. 3047
PUBLIC HEARINGS -
OTHER:
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDA:
FINANCE:
CONSENT AGENDA:
42
Grants, grants for construction funds, and other possible funding sources.
Mr. Bonney stated that the approach of Olympic Design Works to the project was to
design assumptions, develop "value based" structural solutions, develop "base costs" .
from the question of renovation vs. restoration, and base costs plus upgrade costs. Mr.
Bonney went into detail regarding cost analysis, renovation costs, restoration costs,
displayed a comparative cost analysis, reviewed the potential adaptive re-uses and time
frame issues. Mr. Bonney provided a cost comparison for renovation vs. restoration and
explained what the price difference would purchase. He concluded by listing the 7-step
recommendation of Olympic Design Works which included applying for grants,
proceeding with structural retrofit and restoration construction efforts. Discussion
ensued, and Mr. Bonney responded to questions directed by the Council and provided
additional information and clarification.
Councilman Wiggins moved to direct staff to apply for a Washington Historical
Restoration Grant. Councilmember McKeown seconded the motion. In the
ensuing discussion, Manager Quinn suggested it would be helpful for staff to be able
to work with the consultant in preparing the grant request, perhaps to a maximum
expenditure of $10,000. Therefore, Councilman Wiggins amended his motion to
direct staff to apply for a Washington Historical Restoration Grant, and to
allocate $10,000 to help write the grant for the restoration of the Carnegie
Library. Councilmember McKeown, as seconder of the motion, agreed to the
amendment. A vote was taken on the motion, which carried unanimously.
Councilman Hulett moved to refer the Carnegie Project back to the Real Estate
Committee to review the options. Councilman Campbell seconded the motion.
Following brief discussion, a vote was taken on the motion, which carried
unanimously.
Rezone Request - REZ 00-02 - Baker - 830 Georgiana: Rezone of Property from RS-7,
Residential Single Family, to CO, Commercial Office
Mayor Doyle reviewed the information provided by the Planning Department, and
Director Collins supplied additional information regarding the Findings and
Conclusions. Following brief discussion and clarification, Mayor Doyle opened the.
public hearing at 7:35 p.m. There was no public testimony; therefore, Mayor Doyle
closed the public hearing at 7:35 p.m. and read the Ordinance by title, entitled
ORDINANCE NO. 3047
AN ORDINANCE of the City of Port Angeles, Washington, rezoning
property located in Block 38 of Norman R. Smith Subdivision,
Townsite of Port Angeles, and amending the Official Zoning Map,
Ordinance 2801, as amended.
Councilman Hulett moved to adopt the Ordinance as read by title, citing Findings
1 - 14 and Conclusions A - F as set forth in Exhibit "A", which is attached to and
becomes a part of these minutes. Councilmember Erickson seconded the motion,
which carried unanimously.
None.
Paul Lamoureux, 602 Whidby, noted that his waterbreak claim from August was settled
in February. He asked that Council look into speeding up the claims settlement process.
Referring to the convention center proposal, Mr. Lamoureux reminded the Council that
location and marketing were two important issues to make this a viable project. He did
not feel the residents would benefit from a convention center, but the business
community would. He felt a formula should be devised to allocate projects costs to
those who would benefit from the convention center.
Mayor Doyle asked staff to look into purchasing a lapel microphone.
.
Councilman Hulett moved to accept the Consent Agenda, to include: I) Council
minutes of March 1,2000, special meeting and March 7,2000, regular meeting; 2)
None.
- 2 -
.
.
.
CONSENT AGENDA:
(Cont'd)
CITY COUNCIL
COMMITTEE
REPORTS:
Management and Non-
Represented Employees
Ordinance No. 3048
Western Public Agencies
Group Contracts
Break
": ""''',~,' " <_e'- ->'~'~'~':;:/':':' ,::;;:;,L\~ij
CITY COUNCll..MEEfING
March 21, 2000
Check List - March 15,2000 - $814,522.01; and 3) Out-of-State Travel- Public Works:
McCabe to Pacific Northwest Solid Waste Region Symposium; Harper & Drake to
Northwest Public Power Association; Planning - Collins to New York for American
Planning Association National!=onference; and Fire - Darling and Reid to Northwest
Fire 7 Arson Investigation Seminar. Councilman Campbell seconded the motion,
which carried unanimously.
Councilman Wiggins attended a Marine Resources Committee meeting and will be
attending a Lodging Tax Advisory Committee meeting on Friday, March 24, 2000, at
2:00 p.m., to which he invited the Council members. He also attended the National
League of Cities, which he found to be very interesting.
Councilman Campbell also attended the National League of Cities which renewed his
commitment to obtaining a broadband communications network for the Clallam County
area. Councilman Campbell also attended a Solid Waste Advisory Committee meeting.
Councilmember McKeown noted that a Downtown Forward meeting will be held on
Monday, March 27, 2000, at 7:00 a.m. in the Public Works conference room. At that
time, the Port of Port Angeles will give a presentation on the Oak Street property.
Council is welcome to attend.
Councilman Hulett announced that Wendt Advertising, who was working on the
marketing campaign with the Chamber of Commerce and VCB, has moved out of the
area. A committee has been formed to send out an RFP for a new advertising agency.
Mayor Doyle attended the National League of Cities Conference.
Ordinances Not Requiring Public Hearings
Cost of Living Increase for Management and Non-Represented Employees for 2000
Mayor Doyle reviewed the information provided by Human Resources and asked
Manager Quinn for further information, which he provided. Manager Quinn felt that
these changes will allow the City to move toward a more progressive, performance-
oriented program for personnel management. Discussion followed and Manager Quinn
responded to questions and provided clarification. Mayor Doyle read the Ordinance by
title, entitled
ORDINANCE NO. 3048
AN ORDINANCE of the City of Port Angeles, Washington, establishing
salary and fringe benefit plans for Management, Administrative,
Technical, and Confidential Clerical Personnel (Schedules A and
C) and establishing a pay plan for part-time employees working in
the Parks & Recreation Department (Schedule B) for the period
January 1,2000 to December 31, 2000 and providing for the payment
thereof.
Councilmember McKeown moved to adopt the Ordinance as read by title.
Councilman Wiggins seconded the motion, which carried unanimously.
Resolutions Not Requiring Public Hearings None.
Other Considerations
1. Western Public Agencies Group Contracts
Mayor Doyle reviewed the information provided by the Public Works and Utilities
Department. Councilman Campbell moved to authorize the Public Works Director
to sign the agreement with Marsh Mundorf Pratt and Sullivan, and EES
Consulting for WPAG services during the year 2000. Councilmember Erickson
seconded the motion, which carried unanimously.
Mayor Doyle recessed the meeting for a break at 8:05 p.m. The meeting reconvened at
8:20 p.m.
- 3 -
43
CITY COUNCIL MEETING
March 21, 2000
Contract with Asplundh
V oiceStream Lease
Real Property Sales Agent
INFORMATION:
44
2.
Tree-Trimming Contract with Asplundh
Mayor Doyle reviewed the information provided by the Public Works and Utilities
Department. Following limited discussion, Councilmember McKeown moved to .
authorize the City Manager to sign a contract with Asplundh Tree Expert
Company to trim trees not to exceed $30,000. Councilman Campbell seconded the
motion, which carried unanimously.
3.
VoiceStream Lease at Shane Park
Mayor Doyle reviewed the information provided by the Property Manager.
Councilman Wiggins moved to authorize the Mayor to sign the lease agreement
with VoiceStream to install one 95 foot pole and the necessary communication
ground equipment at Shane Park. Councilmember Erickson seconded the motion.
Councilman Hulett asked if the telecommunications ordinance which staff is working
on would address such issues as co-location and cell phone towers. Attorney Knutson
told him that staff had discussed the locating of cell towers, and that the Planning
Director felt it was adequately addressed by the current zoning code. Discussion
ensued, and Don Madison, Property Manager, responded to questions and provided
clarification.
Referring to Paragraph e. on Page 91 of the packet, Mayor Doyle expressed concern
regarding termination of the lease in the event the antenna facilities are damaged or
destroyed. He stated this wording had been discussed in the Real Estate Committee and
asked if it could be readdressed. If the tower is damaged through no fault of the City,
the lessee should have insurance to cover the damages, and the City should not be
penalized. Mr. Madison stated a rewording of that paragraph can be forwarded to
V oiceStream. Discussion continued, and staff offered explanations and clarification of
various sections of the agreement and the process used to reach this agreement and
allow the pole in this area. A vote was taken on the motion, which carried
unanimously.
4. Requestfor Proposalsfor Real Property Sales Agent .
Mayor Doyle reviewed the information provided by the Property Manager. Councilman
Hulett explained why the Real Estate Committee felt this was a good step to take to
market surplus property and be better stewards. Councilman Williams stated he would
abstain from voting on the issue in the appearance of fairness.
Councilman Campbell moved to authorize the Real Estate Committee to request
proposals from local real estate firms to represent the City in the sale of surplus
property. Councilman Wiggins seconded the motion. Brief discussion ensued, and
Councilman Wiggins amended the motion to authorize the Real Estate Committee
to request proposals from local real estate firms to represent the City in the sale
of surplus property and other real estate matters. Councilman Wiggins agreed as
seconder ofthe motion. All Council members voted in support ofthe motion, with
the exception of Councilman Williams, who abstained. Because abstentions are
counted as affirmative votes, the motion carried unanimously.
City Manager's Report
Manager Quinn informed the Council that there would be a special meeting on March
23, 2000, at 4:00 p.m. The Port, County, and City Council will meet in Chambers to
discuss economic development, storm water management, and landfill issues.
Referring to page 124, Manager Quinn noted a motion was needed to appoint John
Spiess to the Board of Appeals. Councilmember McKeown moved to appoint John
Spiess to the Board of Appeals for the unexpired term expiring March 1, 2002.
Councilman Williams seconded the motion, which carried unanimously.
Manager Quinn pointed out the memo on Page 128 of the packet having to do with Mr.
JeffKonopaski's inquiry regarding a sewer connection outside the City limits and UGA.
If Council wishes to pursue this issue, perhaps the Utility Advisory Committee could .
explore this option and bring a recommendation to the Council. Discussion followed.
Mayor Doyle reminded the Council that the City invested a lot of money in the UUD
on Golf Course Road, which can only be recouped by letting the residences not
included in the UUD connect to the sewer line.
- 4 -
.
.
.
INFORMATION:
(Cont'd)
ADJOURN TO
EXECUTIVE SESSION:
RETURN TO OPEN
SESSION:
ADJOURNMENT:
'~.'~:~,.,'; ~':'i"; "1}~<',<;,,?{
CITY COUNCIL MEETING
March 21, 2000
Councilman Campbell agreed the UAC revisit the issue of not providing utility services
outside the City limits. Director Cutler suggested this not be explored until after the
City and County meet and come to an understanding regarding a shared revenue
agreement.
Manager Quinn recognized Yvonne Ziomkowski for having achieved the status of
Certified Municipal Finance Administrator and David Sawyer for his Downtown
Partner A ward and Extra Mile A ward.
Manager Quinn informed the council that staffhas been working on the revisions to the
City's Capital Facilities Plan (CFP). He asked for three Council volunteers to review
the CFP, formulate a priority list, and report back to the rest of Council in April. Mayor
Doyle, and Councilmembers Erickson and Campbell volunteered to assist in this review
and will meet on Thursday, March 23, 2000, at 10:00 a.m.
Manager Quinn announced that the County had issued a one-year permit to the City for
operation of the landfill. Next year they will consider a multi-year permit. Manager
Quinn encouraged the reading of the monthly reports included in the packet. Mayor
Doyle noted that the landfill revenues received from Rayonier's demolition is $583,230.
Mayor Doyle noted the passing of Bill Myers. Mr. Myers was a member of the UAC
for several years, as well as a retired City employee.
Councilman Wiggins stated he had discussed eliminating term limits with the City
Attorney and City Clerk. This would not pertain to current members. This will be a
discussion item at the next meeting.
The meeting adjourned to Executive Session at 9:05 p.m. to discuss potential litigation
and a matter of personnel for approximately one hour.
The meeting returned to Open Session at 10:08 p.m.
The meeting was adjourned at 10:08 p.m.
Becky J. Upton, City Clerk
Larry Doyle, Mayor
- 5 -
45
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46
.
DATE:
To:
FROM:
SUBJECT:
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
April 4, 2000
MAYOR DOYLE AND CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities ~CJ
Travel Request for two CADD Specialists
Summary: Attendance of the CADD Specialist I, Billy McCurdy and CADD Specialist II, Bill Hale at
the Advanced Arcinfo Training on April 24-28, 2000 provides an opportunity to gain expertise for full
utilization of the new Computer Aided Design And Drafting (CADD) system recently installed at the City.
Recommendation: Approve the travel and related expenses for the CADD Specialist I and CADD
S ecialist II to attend the Advanced Arcinfo trainin ... in 01 mia, Washin ton.
. Background/Analysis: The new CADD system which is a Geographic Information System (GIS) was
installed in 1999 and the data was converted early this year. In order to make full use of this new system it
is essential that the operators be well trained on its function and operation. This training is the best and fastest
way for them to gain this expertise.
.
Attendance of two persons at this training was budgeted and is estimated to cost $5,210:
Meals
Lodging
Registration
Total
[5x$38]x2
[4x$62.76]x2
$4328
$380
$502
$4.328
$5,210
N:\PWKS\LIGHT\ENGR\JIM\MEMO\CCARCINF.WPD
47
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48
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
March 24, 2000
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
Yvonne Ziomkowski, Finance Director
SUBJECT:
ULID No. 215
Summary: In November 1999, the City Council approved the final assessment forULID No. 215
and set the interest rate based on the sale of Bonds. However, the passage of Initiative 695 has
caused bond sales to become overly expensive. Passing the attached Ordinance allows the City to
internally finance the ULID, reset the interest rates, and extend the prepayment deadline to April 30,
2000.
Recommendation:
Staff recommends adopting the attached Ordinance.
Background / Analysis: On November 17,2000, the City Council adopted Ordinance 3037
which approved and confirmed the final assessment for ULID #215 and set the interest rate at 0.5%
per annum higher than the interest on bonds sold to finance the improvements.
Chapter 35.49 RCW, deals with the collection of LID assessments and requires the City Council to
specify by ordinance the time period assessments or installments are to be paid, and provides for the
payment and collection of interest at a specified rate.
Due primarily to the passage of Initiative 695 and and increase in interest rates, the market for selling
bonds to finance this ULID has changed, making the sale bonds overly expensive. Therefore, the
City has the opportunity to internally finance this ULID and extend the deadline for prepayment of
the assessment.
The attached Ordinance extends the deadline for prepayment of the ULID #215 assessment to April
30, 2000, with interest at 6.5% commencing January 8, 2000. Assessments not paid during this
period, shall be payable in 10 equal annual installments, with interest of7.5% beginning January 1,
2000.
49
. ORDINANCE NO.
.
AN ORDINANCE of the City of Port Angeles, Washington, revising the payment
and interest rate provisions for Utility Local Improvement District No. 215
and amending Ordinance 3037.
WHEREAS, Chapter 35.49 RCW, the state statute dealing with the collection of
local improvement district assessments, requires the City Council to specify by ordinance
within what time period assessments or installments thereof are to be paid and to provide for
the payment and collection of interest thereon at a specified rate; and
WHEREAS, due primarily to Initiative 695, the bond market for selling bonds to
finance Utility Local Improvement District (ULID) No. 215 has changed, making the sale of
bonds overly expensive; and
WHEREAS, due to changes in the bond market, it is necessary to change the .
payment and interest provisions of the final assessment roll ordinance for ULID 215;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT
ANGELES DOES HEREBY ORDAIN as follows:
Section 1. Section 3 of Ordinance 3037 is hereby amended to read as follows:
Section 3. Upon receipt of the final assessment roll for ULID 215, the Treasurer
of the City is hereby directed to publish notice at the times and in the manner required by
RCW 35.49.010, stating that the roll is in her hands for collection and that such assessments
or any portion thereof may be paid to the City at any time within 30 days from the date of the
first publication of such notice, without penalty, interest or costs, or thereafter until April 30.
2000 with interest at the rate of 6.5 % commencing January 8. 2000 and without further
penalty. interest. or costs.
.
- 1 -
50
.
Section 2. Section 4 of Ordinance 3037 is hereby amended to read as follows:
Section 4. The amount of any assessment, or any portion thereof, against property
in ULID 215 not paid within the 30 day period from the date of the first publication of the
City Treasurer's notice. or not paid durin~ the followin~ period endin~ April 30. 2000 with
6.5% interest commencin~ January 8. 2000. shall be payable in 10 equal annual installments,
together with interest on the diminishing principal balance thereof at a rate of 0.5 % per Ml11tml
higheI than the interest rate of the water and wastewaOCI Ieventle bonds sold to finance the
ImpIovcmcnts. Interest 7.5%. which interest shall commence on tfte.-3eth day following first
publication of stich notice January 1. 2000. The first installment shall become due and
payable one year from the expiration of the 30-day prepayment period. Annual installments,
including interest and penalty, shall be paid in full when due, and no partial payments shall
be accepted by the Treasurer of the City.
Section 3 - Severability. If any provisions of this Ordinance, or its application to
any person or circumstances, is held invalid, the remainder of the Ordinance, or application
of the provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 - Effective Date. This Ordinance shall take effect five days after
publication.
PASSED by the City Council of the City of Port Angeles at a regular meeting of
said Council held on the _ day of ,2000.
.
MAYOR
.
- 2 -
51
52
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
PUBLISHED:
A:\2000-05 .ord. wpd
March 28, 2000 (9:30AM)
.
.
.
- 3 -
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.
DATE:
To:
FROM:
SUBJECT:
FORTAN ELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
April 4, 2000
MAYOR DOYLE AND CITY COUNCIL
Glenn Wiggins, Chair, Lodging Tax Advisory Committee
Appointment of Citizen-at-Large Representative
Summary: Mr. Clay Oakes, a citizen-at-Iarge representative to the Lodging Tax Advisory
Committee, has submitted his resignation from the committee membership. Bill Rinehart, a previous
member of the committee, has expressed a willingness to again be appointed to the committee.
Recommendation: It is recommended that the City Council appoint Mr. Bill Rinehart to
the Lodging Tax Advisory Committee as a citizen-at-Iarge representative for the unexpired
term endine; Aue;ust, 2000.
Background / Analysis: Mr. Clay Oakes was previously appointed to the Lodging Tax
Advisory Committee, serving as a citizen at large. Unfortunately, because of schedule conflicts, Mr.
Oakes has been unable to attend most of the Lodging Tax meetings and he has, therefore, submitted
his resignation from the committee.
Bill Rinehart previously served on the Lodging Tax Advisory Committee, and he is quite willing to
again serve in the citizen-at-Iarge capacity. Councilman Campbell and I feel that Mr. Rinehart would
provide very beneficial input to the issues being considered by the Lodging Tax Advisory
Committee. We recommend the appointment of Mr. Rinehart to the committee.
53
.
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54
.
.
.
DATE:
To:
FROM:
SUBJECT:
RORT ANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
April 4, 2000
MAYOR DOYLE AND CITY COUNCIL
Becky J. Upton, City ClerkJManagement Assistant ~
Contract for Services - Hurricane Ridge Winter Sports Club
Summary: During the budget process, the City Council approved funding in the amount of
$3,000 for the Hurricane Ridge Winter Sports Club .for the purpose of providing round trip bus
service for young skiers and other yourig winter activity enthusiasts to Hurricane Ridge during this
winter season. In conjunction with this funding, it is necessary to execute a contract with the Sports
Club.
Recommendation: That the City Council authorize the Mayor to sign the attached contract
with the Hurricane Rid2e Winter Sports Club. ..
Background / Analysis: As part of the budget process, the budget subcommittee considered
various requests for City funding, anp one of the requests approved was in the amount of$3,000 for
round trip bus service for the Hurricane Ridge Winter Sports Club.
As set forth in the attached contract, the City will reimburse the Sports Club for services rendered
iri the maximum amount of$3,000 payable at the rate of$125 per round trip bus load upon receipt
of invoices.
Attachment
,55
CONTRACT FOR SERVICES
THIS CONTRACT is entered into this day of
, 2000, by and between the
City of Port Angeles, Washington, hereinafter called "City", and the Hurricane Ridge Winter
Sports Club, a non-profit corporation, hereinafter called "Contractor".
REPRESENT A TIONS
1. As an optional code city of the State of Washington, the City of Port Angeles is
authorized to provide recreational services to its citizens; and
2. The Contractor is willing and able to perform such services in accordance with the
provisions of this contract; and
3. The City Council has determined that it is in the public interest to expend general
funds of the City to provide the services as set forth herein.
! AGREEMENTS
I
I
NOW, THEREFORE, in consiideration of the above representations and the payments,
covenants and agreements hereinafter clentioned, to be made and performed by the parties hereto,
i
the parties covenant and agree as follo~s:
i
1. Scope of Work. The <I:ontractor shall utilize the funding provided by the City
:
I
pursuant to this contract to provide rouhd trip bus service for transporting young skiers and other
I
,
I
young winter activity enthusiasts to Hurricane Ridge during the winter sport season(s) of the year
2000.
I
2. Duration of Contract. The performance of the Contractor shall commence on the 1st
,
.'
.
i
day of January, 2000, and terminate dn the 31 st day of December, 2000. The duration of the
I .
Contract for Services
Page 1 of 4
56
.
.
.
"-'i~:\\'\;~'~;,\, '.;,-, T::,l>!;}~7ifUW'i{~ ~\>:,,;,~;,.
Contract may be extended or terminated upon the mutual written agreement of the parties hereto and
pursuant to the terms and conditions of the Contract.
3. Compensation and Method of Payment. The City shall reimburse the Contractor for
services rendered as specified in Section 1 in the maximum amount of $3,000 payable at the rate of
$125 per round trip bus load upon receipt ofinvoice(s) from the Contractor.
4. Recordkeeping and Reporting. The Contractor shall maintain accounts and records
which accurately reflect the services rendered as specified in Section 1 and which shall be available
for City inspection.
5. Independent Contractor Status. The relation created by this Contract is that of
independent contracting entities. The Contractor is not an employee of the City and is not entitled
to the benefits provided by the City to its employees. The Contractor, as an independent contractor,
has the authority to control and direct the performance of the details of the services to be provided.
The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or
contributions imposed or required, including, but not limited to, unemployment insurance, Social
Security, and income tax.
6. Hold Harmless and Indemnification. The Contractor shall protect, defend, save
harmless, and indemnify the City, its officers, agents, and employees from and against any and all
claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or
resulting from supplying work, services, materials, or supplies in connection with the performance
of this Contract.
7.
Breach.
A. In the event of either party's material breach of the terms or conditions of this
Contract, the non-breaching party reserves the right to withhold payments or services
Contract for Services
Page 2 of 4
57
until corrective action has been taken or completed. However, the party shall not
I
exercise this right until tl?-ey have given written notice of such material breach to the
breaching party and teI{ days have passed since the receipt of such notice. This
option is in addition to and not in lieu of the parties' right to terminate this Contract
or any other right whichl State law offers for breach of contract.
I
B. . If either party sh1ll materially breach any of the covenants undertaken herein
or any of the duties im~osed upon it by this Contract, such material breach shall
entitle the other party to lterminate this Contract, provided that the party desiring to
I
terminate for such causei shall give the offending party at least twenty days' written
notice, specifying the particulars wherein it is claimed that there has been a violation
hereof, and if at the endlof such time, the party notified has not removed the cause
I
of complaint, or remedied the purported violation, then the termination of this
Contract shall be deeme~ complete.
!
I
Non-Discrimination. The Contractor shall conduct its business in a manner which
I
assures fair, equal and non-discriminato~ treatment of all persons, without respect to race, creed or
I
I
:
i
,
,
A. The Contractor shall ~aintain open hiring and employment p.ractices and will
I
welcome applications for employment in all positions, from qualified individuals who are
members of minorities protbcted by federal equal opportunitylaffirmative action
. d I
reqUIrements; an , i
,
,
B. The Contractor shall coclply with all requirements of applicable federal, state or local
laws or regulations issued phrsuant thereto, relating to the establishment of non-
discriminatory requirements in Hiring and employment practices and assuring the service of
all persons without discriminati6n as to any person's race, color, religion, sex, Vietnam era
veteran's status, disabled vetercui condition, physical or mental handicap, or national origin.
I
9. Entire Contract. The pJrties agree that this Contract is the complete expression of
the terms hereto and any oral representLion or understanding not incorporated herein is eXcl~ded.
Further, any modification of this Contrlcl shall be in writing and signed by both parties.
8.
national origin, and, in particular:
IIII
IIII
IIII
Contract for Services
Page 3 of 4
58
.
.
.
.
.
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~:;Yk"';:\~:?1;1:"~-;\i:)!wn :;:'i\~:';: i~!?f"-9'1jGi_"-;';:'!',t~:r"n{_'?:~2
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and
year first hereinabove written.
CITY OF PORT ANGELES
Mayor
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson,
City Attorney
A:\hrwsc.OO.wpd
Contract for Services
Page 4 of 4
HURRICANE RIDGE WINTER SPORTS CLUB
By:
President
ATTEST:
By:
Secretary
59
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60
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.
.
~ORTAN BLBS
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
APRIL 4, 2000
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
Scott Brodhun, Parks & Recreation Director
SUBJECT:
Marine Life Center Contract - Peninsula College
Summary: In 1999 the Parks and Recreation Department was assigned responsibility for summer operation of the
Feiro Marine Life Center (MLC). In order to present a quality program and meet the needs of the community, a
contract was developed for Olympic Park Institute to manage the MLC for summer 1999. While the excellen
program provided by Olympic Park Institute should be acknowledged, the Parks and Recreation Department is
comfortable recommending a partnership with Peninsula College for the upcomiyg season. The Parks, Recreation
and Beautification Commission has reviewed the agreement and recommends City Council approval.
Recommendation: It is recommended that the City Council authorize the Parks & Recreation Director to
sign the agreement with Peninsula College for summer operation of the Marine Life Center.
Background I Analysis: Until last summer. the Marine Life Center was operated by Peninsula College. Summer
operations were funded by lodging tax revenue, entrance fees and funds allocated by the College. When lodging
tax funds were no longer available the College concluded they were unable to continue to offer the summer
schedule. Thus, the assignment was given to the Parks & Recreation Department and anagreement developed with
Olympic Park Institute.
The 1999 general fund budget included an allocation of $80,000 to be utilized for building improvements, as well
as program management. Several improvements were completed, such as installation of new signs and banners
and exterior painting. As well, some interior improvements were completed and included new wincbw treatments
and some furnishings. In conjunction with the improvements, an opening celebration was planned and carried out
utilizing the tremendous talents and efforts of the Jet-Set Soroptimist'. Also occurring during 1999 was the Collew
recruitment for a Lab Director to replace the former director, Terry LaDuron. In July, Dr. Rob Erdman moved to
Port Angeles to assume his new duties as the Marine Life Center Director. As agreed by contract, at the conclusioo
of the summer operations the College resumed managing all of the operations associated with MLC.
Recently Drs. Erdman and Walton, representing Peninsula College, presented a proposal for summer 2000
management of the MLC. City staff is confident that the college is now best suited to carry out the assignment.
In working closely with Dr. Erdman, it is apparent that his level of education, training, and enthusiasm for the
program will contribute immensely to a successful summer for the MLC. Additionally, an agreement with
Peninsula College results in some savings to the City. The 1999 program presented a net General Fund cost of
$50,000, including the improvements. Considering the Lodging Tax Advisory Committee recommendation to
provide $13,000 toward the lab operations, as well as potential entrance fee revenue, it is anticipated that this
proposal will result in a net general fund cost of approximately $22,000. Please find attached the contract, as well
as an exhibit describing pertinent contract and funding details.
c :lbrodhlcouncillco liege .mle. 3 2 8
61
CONTRACT HIGHLIGHTS
.
o Educational and Interpretive Collaboration
<:/ PC will Administer and Execute Educational Programs for the MLC
<:/ PC will Develop and Implement Interpretive and Special Programs at the MLC
o Public Visitation
<:/ PC will Manage all Open Visitation Times
<:/ MLC will be Open Six Days Per Week / a Minimum of 8hrs Per Day
<:/ PC will Provide Informal Interpretation as well as Scheduled Presentations
<:/ PC will Collect / Manage Gate Fees
o Other Contract Terms
<:/ The Contract is Proposed from May 1 to Sept. 30
<:/ Peninsula College will Maintain a Staff of 3 to 4 FTE and 2 PTE
o Revenue
<:/
Gate Fees - 100% to City
.
o Funding Breakdown
<:/
<:/
<:/
Hotel/Motel Fund
General Fund
Operating Cost
$13,000
$42.000
$55,000
<:/
Estimated Gate Revenue Returned to General Fund
<$20,000>
<:/
Net General Fund Cost
$22,000
o Proposed Fee of $50,000 includes
Recreational/Educational/Interpretative programm ing
* Repair & Maintenance
Capital Improvements
$40,000
$10,000
$ 5,000
* During the course of some interior renovations earlier this month it was discovered that the plywood siding, under the
stucco, is rotted in many places. It appears likely that the rmjority of the maintenance portion of the budget will be utilized
to repair this problem.
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62
C:IMl...CcontractlCouncil memo
03/27/00
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Contract
FOR OPERATION OF CITY FACILITY
THIS CONTRACT is made between the City of Port Angeles, a municipal corporation of the
State of Washington, hereinafter referred.to as "City", and Peninsula College, an institution of
higher education of the State of Washington, hereinafter referred to as "PC".
REPRESENTATIONS
I. It is understood and agreed by the parties that the purpose of this Contract is to
foster, promote, and encourage public interest and participation in programs at
the Feiro Marine Life Center (MLC).
2. In accordance with said purpose, it is the parties' intent that the presentation of
interpretive and educational progI'ams will enhance the experience of citizens and
tourists visiting the MLC.
3.
PC represents that it has the staff, resources, expertise, and other qualifications
necesssary to operate the MLC in a manner that will be consistent with said
purpose and intent.
AGREEMENTS
In consideration of the above representations and the mutual covenants and agreements specified
herein, to be kept and performed by the parties hereto, it is hereby agreed as follows:
I. SCOPE OF WORK.
a. PC will develop and administer the educational program for the Center,
which will include a published schedule of events.. PC will develop and
implement an interpretive program at the MLC, which will include a
regular schedule of open visitation and public programs and outreach to
regional fairs and events.
b. PC will provide a minimum of two paid staff on-site during all hours of
operation. PC will open, staff, and manage the MLC a minimum of six
days per week, including Saturdays and Sundays. PC will maintain hours
of operation consistent with maximum visitation of visitors to the
waterfront, which will not be less than eight hours per day.
Contract For Operation of City Facility
G:\EXCHANGE\PARKS\FEIROMLC.WPD\March 29, 2000 (l2:27PM)
Page I of4
63
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c.
PC will collect admission fees, one-hundred percent of which will be
distributed to the City on a monthly basis.
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d. PC will work closely and cooperatively with, and will provide for the most
appropriate and beneficial assistance of, the Friends of the MLC Docent
Program in the operation of the MLC.
2. GIFT SHOP. The City hereby grants and accords to PC the right and privilege to
operate and conduct a MLC gift shop within the premises of the MLC. PC will
operate the gift shop commensurate with the high quality of service and products
typically provided in museum gift shops to ensure that it is an enhancement to the
MLC.
3. ACCOUNTING. PC shall install and maintain accurate and appropriate
bookkeeping and accounting methods and shall. permit the City to review the
records of proceeds generated from entrance fees. Such records shall be made
available to the City upon request during normal hours of business.
4.
MAINTENANCE! UTILITIES. The City agrees to be responsible for
maintenance of the exterior building and grounds with the exception of the sea-
water system and exhibit structures, which will remain the responsibility of pc.
The City will provide utility services without charge.
.
5. AL TERA nONS. No alterations or improvements may be made without the
express written consent of the Director of Parks and Recreation. In the event
such approval is given, it is understood that such alterations or improvements
shall become the property of the City without compensation to PC at the
expiration or termination in any manner of this Contract. However, any equipment
improvements such as, but not limited to, aquariums, tanks, audio visual and
office equipment owned by PC shall remain the property of PC at the expiration
or termination in any manner of this Contract.
6. TERMffERMINATION. The term of this Contract shall be from May 1,2000,
through September 30, 2000; however, the Contract shall be subject to renewal by
agreement of the parties and shall be subject to termination at any time by either
party upon thirty days written notice.
7.
PAYMENT. The City will pay PC five monthly installments of $1 0,000, for a
total compensation of $50,000, as outlined in Budget Attachment "A". PC will
invoice the City on or before May 15, June 15, July 15, August 15, September 15,
and the City will pay on or before the last day of each month, for the month in
which services are performed.
.
Contract For Operation of City Facility
G:\EXCHANGE\PARKS\FEIROMLC.WPD\March 29, 2000 (12:27PM)
Page 2 of 4
'1':::;"'fXf.i-:.1'-'c\,;:'/. '}}:'~'\~:<!;}~fr:"M. " '?";'.~~:;_(;f.,),~'Z1t~~*,.:;,:ff?f:tt:6';:';'
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8. OPERATING CONDmONS.PC shall comply with the following conditions:
a. PC shall keep the premises in a clean and sanitary condition at all times.
b. PC shall operate in compliance with the laws of the State ofWasbington,
all ordinances of the City of Port Angeles, and all regulations of the Port
Angeles Parks amd Recreation Department, and will not allow the violation
of any of these laws, ordinances, or regulations by any other party within
the area in which the F eiro Marine Life Center is operated.
c. PC shall promptly pay all sales tax resulting from operation of the retail
store within the MLG.
d. PC shall not erect any sign on the premises or in the vicinity thereof
without obtaining the advance approval of the City.
9. INDEMNIFICATIONIINSURANCE.
a.
Each party to this agreement shall be responsible for the negligence of its
own officers, agents and employees. No party shall be construed to be the
officer, agent or employee of the other. No party assumes any
responsibilityi;g~the otherp~ for the consequences of any act or
omission of any person, firm or corporation not a party to the Contract. In
the event that theneed for litigation arises in the administration oCthe
terms of this Contract, each party shall bear its own costs and attorney
fees. The venue of any such litigation shall be Clallam County,
Washington.
.
b. As an institution of higher education of the State of Washington, ~d as a
participant in the self insurance program of the State of Washington, PC
shall be responsible for any and all claims for damages that may result
from any act or omission on the part of PC.
10. ASSIGNABILITY. Neither this contract nor any rights or privileges hereunder
shall be assigned without the prior consent of the City.
11. SURRENDER OF POSSESSION. PC shall immediately surrender possession of
the premises to the City in the event of premature termination of this Contract for
any reason, and PC shall pay any cost or expenses incurred by the City to retain
possession where PC fails to comply with this provision.
.
Contract For Operation of City Facility
G:\EXCHANGE\PARKS\FEIROMLC.WPD\March 29, 2000 (12:27PM)
Page 3 of 4
65
12.
NOTICES/TIME. Any notices required by the terms of this Contract or by.law
shall be deemed to have been given when made in writing and deposited in the
United States mail, postage prepaid, and addressed to the last address provided by
the parties to each other. TIME IS OF THE ESSENCE for this contract and for
each and every term, condition and provision herein.
13. SUCCESSORS/APPLICABLE LAW. The terms and conditions of this Contract
shall be binding on the parties hereto, their successors, administrators, and
assigns, and shall be construed in accordance with the laws of the State of
Washington.
14. WAIVER. The waiver by the City of any breach of any term contained in this
Contract shall not be deemed to be a waiver of such term for any subsequent
breach of the same or any other term.
IN WITNESS WHEREOF, the parties have executed this agreement this
day of , 2000.
CITY OF PORT ANGELES
By:
Director of Parks & Recreation
B
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
66
Contract For Operation of City Facility
G:\EXCHANGE\PARKS\FEIROMLC.WPD\March 29, 2000 (l2:27PM)
Page 4 of 4
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Contract Amount
. 'ii'~'::"vg-; i"',"'~'-_T,~.-'_"-> ~:~,"i'-;
BUDGET ATTACHMENT "A"
Marine Life Center Budget
$55,000.00
Recreational/Educational/Interpretative programming
Repair & Maintenance
Capital Improvements
$ 40,000.00
$10,000.00
$5.000.00
$55,000.00
67
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68
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DATE:
To:
FROM:
BY:
SUBJECT:
FORTANCELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
April 4, 2000
MAYOR DOYLE AND CITY COUNCIL
Steve Ilk, Chief of Polic~~ a..c.-
Naomi Wu, Communications Manager ^~
Quileute Tribe Interlocal Agreement
Summary: The LaPush Tribal Police (Quileute Tribe) proposed to the PenCom Advisory Board
that it be allowed to join as a user of Pen Com services. The PenCom Advisory Board authorized
Communications Manager Naomi Wu to prepare an interlocal agreement for PenCom services with
the Quileute Tribe.
Recommendation: It is recommended that the City Council authorize the Mayor to sign the
interlocal agreement.
Background / Analysis: The LaPush Tribal Police (Quile~te Tribe) has obtained its dispatch
services through the Forks Police Department for many years. In February, a letter from the Forks
Police Department was received terminating this service unless they agreed to a substantial rate
increase. The Quileute Tribe proposed to the PenCom Advisory Board that it be allowed to join as
a user of PenCom services. The Board authorized Communications Manager Naomi Wu to enter
into negotiations with the Tribe. The interlocal agreement is a result and is identical to an agreement
already executed with the Lower Elwha Tribe. Additional revenue in the amount of $6,180 will be
realized as a result of this contract. The high level of service to all users will remain unchanged.
G:\MASTFORM\COUNCIL.WPT
Last Revised: 6/29/99
69
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70
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***** PENCOM *****
DISPA TCD AND COMPUTER RECORDS SERVICE AGREEMENT
THIS AGREEMENT is entered into by and between the City of Port Angeles, a non-
charter, code municipal corporation of the State of Washington (hereinafter referred to as "the
City"), and the Quileute Tribe, a federally recognized Indian Tribe (hereinafter referred to as "the
Tribe"), for police, fire and emergency medical dispatch and certain related computer records
services provided by. the emergency communications and records management center operated by
the Port Angeles Police Department, (hereinafter referred to as "PenCom").
WITNESSETH THAT:
1. WHEREAS, both Port Angeles and the Tribe agree that combining their emergency
communications operations will provide a more efficient, effective and less costly
communications link for those people reporting a fire, medical or law enforcement
emergency and for those agencies designated to respond to such emergencies,
thereby better serving the public~ and
2.
WHEREAS, combining certain computer databases and record services among local
emergency service providers eliminates duplication and facilitates uniform reporting
and recording of law enforcement, fire and emergency medical service events,
thereby making critical information immediately available to dispatchers and field
personnel during emergencies~ and
3. WHEREAS, it is the goal of PenCom to serve the members of the Tribe and all
other Clallam County PUblic Safety agencies by consolidating dispatch facilities and
providing these services on an equitable cost sharing basis for each agency
contracting for said services~ and
4. WHEREAS, Chapter 39.34 RCW permits local governmental units to make official
use of their powers by enabling them to cooperate with other localities on a basis of
mutual advantage.
NOW, TIIEREFORE, in consideration of the mutual covenants contained herein, and
pursuant to the provisions ofRCW 39.34, the parties hereto do agree as follows:
L PURPOSE
It is the purpose of this agreement to provide a mechanism whereby the Quileute Tribe may obtain
their law enforcement, fire and emergency medical service dispatching and certain computer
records services by contracting said services from PenCom and setting forth the powers, rights and
responsibilities of the parties to this agreement.
IL DURA nON
The duration of this Agreement shall be in effect the 1 st day of April, 2000 and tenninate at
midnight on the 31st day of December, 2005, unless this Agreement is sooner modified, extended or
P~e 1 of 11
71
terminated in accordance with the terms hereof
m. ADVISORY BOARD
.
The parties hereto agree that an advisory board (hereinafter referred to as the "Board"), shall be the
operations policy recommending body for PenCom. The Board shall be composed of a
representative from each agency which is a user of PenCom's services under contract. PenCom's
manager may, as needs dictate, organize subcommittees necessary for efficient operation of
PenCom.
Voting on the board shall be weighted so as to represent the percentage of activity of each user
agency based on their average annual number of calls-for-service, which shall be first calculated on
a one-year, then a two-year base until a three year period of records has been collected, provided
that if a full year's figures are unavailable the . figures from previous dispatch history may be
extrapolated to determine a yearly average.
Votes shall be weighted annually in January. Calls-for-service of agencies withdrawing from
PenCom shall be excluded from the formula set forth in paragraph VIII, 4, of this Agreement.
A. The Board may establish by-laws consistent with this Agreement, should the need
arIse.
B.
The Board shall have the authority to:
.
1. Make recommendations for the operation of Pen Com in accordance with
industry standards.
2. Recommend approval of the joining herein of any other user eligible to
participate.
3. Recommend services provided to each user agency including use of
PenCom's computerized law enforcement and fire records management
systems.
4. Review the financial contributions of the parties hereto, and recommend ad-
justments in the same if the Board finds that any of the parties hereto is
bearing an inequitable share of Pen Com's costs.
5. Prior to PenCom's budget approval, the manager will, upon request, meet
with the Council of the Quileute Tribe, or other user agency legislative
bodies if so requested, to review PenCom's budget and to discuss the Board's
recommendations.
c.
Decisions reached by the Board shall be by weighted vote of the majority of the
membership.
.
Page 2 of 11
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?,';":,:~:;";');;~<5r:""" ;";">'!C 'T7.;;'] ~:)<Fr;.;f;t':.E>:f'0~,;;:~J";[\
IV. JOINING OF OTHER USERS
Other governmental bodies or emergency service providers within Clallam County area may make
use of Pen Com in accordance with the following:
A. Each such user agency must execute a written agreement, which is substantially the
same in content as this agreement, in accordance with the applicable laws of the
State of Washington, agreeing to be bound in all respects, including bearing a
proportional share of the capital and annual costs to operate PenCom;
B. The City shall, upon recommendation by the Board, charge each user agency either a
fixed annual fee for limited Center services, or a fee based on calls-for-service and
calculated according to section VIII of this Agreement. The Quileute Tribe is
charged a fixed annual fee under the terms of this Agreement;
C. The City shall charge each new user agency for costs incurred for enhancements. to
equipment, software or hardware, or expansion of buildings or other expenses
necessary to provide services for the new user agency~
D.
The City shall charge each new user a one time fee based on the new user agency's
projected activity with PenCom as reimbursement for costs incurred by the City and
County for construction and implementation of PenCom. Any reimbursement fees
collected by the City from new users shall.. be placed in a fund maintained by the
City and used solely for enhancement ofPenCom~ and,
E. Upon approval of the jdiiring of a new user hereto, the manager shall recompute the
financial contributions of the various users of PenCom, and shall inform them forth-
with of their adjusted contribution for the current calendar year.
V. THE CITY OF PORT ANGELES AGREES AS FOLLOWS:
A. The City shall sufficiently staff, operate and maintain PenCom, using employees of
the City.
B. The City shall employ and assign the selected manager, who shall supervise the day-
to-day operations of PenCom. The manager shall be responsible to the City of Port
Angeles Chief of Police for the staffing and direction of all personnel employed by
PenCom, for budget preparation and management, and for the efficient operation of
PenCom, including the development of operating policies and procedures,
scheduling, supervision and maintenance ofliaison with the other users of Pen Com.
c.
The City shall maintain records and statistics of the operation of PenCom for
administrative and financial purposes., The City shall, upon request of any user
agency, furnish a monthly report of 'activities of PenCom and of each user's
utilization of PenCom.
Page 3 of II
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D. The City shall provide the following communications and records services: .
1. Maintain a public safety answering point (PSAP) for the receipt of all
telephone calls for emergency and other assistance, whether received by 9-1-
1 or other method of communication with PenCom.
2. The development and utilization of a computer aided dispatch system for
emergency vehicles and units, and provision of necessary information
. thereto.
3. The development and utilization of a computerized law enforcement and fire
records management system to provide information to the Tribe as well as
other selected user agencies which have contracted with the City for such
services. Entry of information and retrieval of data to and from the system
shall be the responsibility of the user agency. having such capability, except
for that data which is captured during the dispatch process. The system shall
include, in addition to computer aided dispatch, at minimum, the following:
a) Master Name Search containing an index of records of all agencies
subscribing to PenCom~
b) Incident Report entry/modification and generation to include incident .
header, involved persons, involved property, involved vehicles and
narrative~
c) Criminal History Records~
d) Report generation capability for Uniform Crime Report (UCR),
Incident Based Reporting (IBR format), manpower'allocation, crime
analysis, and management reports~
e) Evidence management~
f) Warrants, wants, stolen vehicles and stolen property files, address
activity files, and other standard police record files searchable with
limited or partial information.
g) An interface with the State ACCESS computer system.
4. All records and reports will be maintained uniquely by user agency,
including security of access.
5. The sending, receipt and advice of all teletype messages addressed to or from
parties hereto that are pertinent to the operation of PenCom, the dispatching .
of their public safety personnel, or as determined by other policy.
74
Page 4 of 11
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6.
Entry and maintenance of ~~:;and domestic violence records including,
but not limited to timely and accurate local, state and national database entry,
recording of service, recall and other activity in both local, state and national
systems~ maintenance and auditing of paper files for all three systems.
7. The performance of other tasks and services necessary and proper for the
efficient operation of a comprehensive emergency communications system.
E. The City shall, without charge to Center users, provide the facility and its necessary
support, including, but not limited to electrical, heating, lighting, air conditioning
and space for PenCom so long as it is located in existing City buildings.
F. Clallam County, as set forth in the Dispatch and Computer Records Service
Agreement between the City and Clallam County, an agreement substantially the
same as this agreement, shall - without charge to PenCom's users, provide
maintenance of the CPU, peripherals, and programs used to run the CAD and
records systems, excluding the costs of software and hardware maintenance
contracts. The County will provide personnel time for maintenance and
programming of the CAD and records system in exchange for the City providing the
facility and its support for PenCom.
VI. THE QUILEUTE TRIBE AGREES AS FOLWWS:
A.
Reliable communications equipment is essential to successful emergency dispatch
and public safety communications. In the event the Tribe purchases their own
equipment, such equipment shall include, but not be limited to:
I. A base station or repeater installation including a standby unit, either of
which may be selected by remote control for use by Center personnel;
2. An emergency power source for the above communications equipment,
capable of at least 8 hours of sustained operation without commercial power.
Such emergency power source shall sense a commercial power failure and
automatically start and/or transfer said equipment to the emergency power
source.
B. The cost of telephone lines, fiber optics, radio or microwave links, or other methods
of communication between PenCom and the various radio or computer equipment
owned or operated by Tribal police personnel, or for the purpose of controlling or
using such facilities, shall be the sole responsibility of the Tribe.
C. Accurate and timely information in law enforcement computer systems is vital to the
mission of police departments. - The - Tribe agrees to comply with all applicable
provisions of the ACCESS User Acknowledgment in Exhibit 1.
Page 5 of 11
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vn. THE PARTIES HERETO AGREE AS FOLLOWS:
.
A. Radio frequencies:
Each user, while retaining ownership or license to the certain radio frequencies used at the
time of joining, in this Agreement, agrees to permit use ana operational control of those
frequencies by PenCom. Each user shall be responsible for renewing their own radio
licenses at the end of the license periods and to maintain their base radio stations, repeaters
and other radio support equipment outside PenCom's facility.
B. Liabilities:
Except for liability,that is subject to immunity as provided by Ch. 38.52 RCW, each party
agrees to defend, indemnify and to hold the other harmless from any claims directly
resulting from such party's sole negligence and from actions or omissions that are solely
attributable to any employee, official or agent of such party:
C. Disputes between parties:
Should a dispute arise between the City and any user agency, the parties may resolve the
same by submitting the dispute for resolution by negotiation between the parties or non-
binding mediation. The mediator shall be selected by mutual agreement of the parties and
the costs of mediation shall be shared equally between the parties.
.
Should the parties be unable to negotiate a resolution or refuse to accept a mediated
resolution to a dispute then the parties agree that the venue of any legal action shall be the
Clallam County Superior Court.
'--
In the event a dispute over the terms of this agreement reasonably necessitates the
procurement of legal services, the prevailing party shall be entitled to a reasonable attorney's
fee and costs.
VIII. FINANCES
A. All expenses incurred by PenCom shall be paid by the City and shared equitably by
the City and all other user agencies in accordance with this Agreement.
B. It shall be the responsibility of the manager to prepare an annual budget which will
include all necessary and required expenditures and anticipated revenues. The
budget shall be reviewed by the Board, and, with its recommendation, submitted to
the City Council for approval. Upon request of any user agency, the manager shall
appear before that agency's legislative body regarding the annual budget or financial
contributions.
User agencies shall, on a quarterly basis, make their financial payments for the cost
of operation of PenCom. Each user agency will be billed quarterly in equal amounts
c.
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76
Page 6 of 11
"".'"',.y,-/<',,,"-"'" ..,..,.,,:.....:.,'{"'^
- -'" ",'n.,>-r,.y'>
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for their estimated proportional share of the annual operating expenses of PenCom.
With the exception of the agencies coritributing a fixed annual fee, each agency's
annual contribution will be adjusted in the first quarter of each subsequent year to
reconcile any overpayment or underpayment by any individual user agency for the
previous year. Fixed annual fees shall be increased by 100% of the Seattle
Consumer Price Index (CPI) or 3%, whichever is greater, payable the first day of
January of each year for the duration of the Agreement.
D.
Computation of financial contributions for user agencies who contract for PenCom's
services on a calls-for-service basis shall be as follows:
SHARED BUDGET is determined by first reducing the total annual Center budget by the
amount paid by user agencies who contribute on a fixed fee basis, and any other revenue
sources made available to PenCom, with the remainder shared by users on a "percentage of
use" basis.
PERCENTAGE OF USE is established by determining the total number of calls-for-service
and their respective percentage of the total for each of the two major functions performed by
PenCom~ (1) Law Enforcement and Fire Dispatch, and (2) Emergency Medical Dispatch.
.
ADJUSTED PERCENT AGE OF USE for each of the two major dispatch functions of
PenCom is calculated by multiplying the Emergency Medical Dispatch activity, expressed
as a percentage of use, by a factor of 1.5, the product of which being the portion of the
shared budget expressed as a percentage, for which Emergency Medical Dispatch is
responsible, With Law Enforcement and Fire Dispatch responsible for the remaining
percentage of the total shared budget.
(For example, if during a given year law enforcement dispatches account numerically for 88
percent of the total call-for-service activity and fire and emergency medical account for 12
percent, the emergency medical dispatches would be calculated at 1.38 times their actual
percentage of total calls, and would be responsible for 16.56 percent of the shared budget.
Law enforcement dispatch would be responsible for the remaining 83.44 percent of the
budget. )
CALL-FOR-SERVICE COST is calculated as follows:
1. LAW ENFORCEMENT DISP A TCRES: [Adjusted percentage of use] times
[shared budget] divided by [total annual number of law enforcement calls-
fOr-service] equals [call-for-service cost] for each law enforcement dispatch.
2. FIRE AND EMERGENCY MEDICAL DISPATCHES: [Adjusted
percentage of use] times [shared budget] divided by [total annual number of
fire and emergency medical calls-for-service] equals the [call-for-service
cost] for each fire and emergency medical service dispatch.
.
3.
USER AGENCY FINANCIAL CONTRIBUTION: [Total annual law
enforcement calls-for-service,} times [call-for-service cost for law
Pa~e 7 of 11
77
enforcement dispatches] plus [total fire and emergency medical service .
calls-for-service,} times. {individual call-for-service cost for fire and
emergency medical dispatches] equals user agency annual [financial
contribution].
WHERE:
"USE" means the total call-for-service (CFS) count of Pen Com. This count does not
include activity of any agency who's financial contribution is contracted as a "fixed
fee". If figures regarding annual calls-for-service are unavailable for a particular user
or for the entire Center, the City may extrapolate the available figures in order to
determine the yearly CFS units of an individual user, or PenCom's total annual CFS
units.
"FINANCIAL CONTRIBUTION" means the proportion of PenCom's total annual
budget paid by a user, calculated in accordance with formulae in this section. The
contribution may be reduced on a pro rata basis if the user participates in PenCom
less than a full year.
"CALLS-FaR-SERVICE" is defined as any incident which results in one or more
emergency services units being dispatched and/or a report or event number being
drawn. The manager may adjust agency totals where "calls-for-service" are assigned
differently between agencies. It shall be the goal of PenCom to maintain a uniform .
call-for-service counting method among the user agencies.
E. In the event a budget shortfall occurs due to an emergency or other unforeseen or
extraordinary expenditure, and upon recommendation of the Board, the City may
assess each user an additional amount, based on,the above computation of financial
contributions, subject to 'the approval of the users' legislative bodies.
F. The parties to this Agreement may, on behalf of Pen Com, accept gifts and donations
in recognition of services rendered, or to enhance, supplement, augment, facilitate or
initiate services performed by PenCom, including, but not limited to, applying for
and receiving grants of money or equipment from othergovemments. Such gifts
and grants shall not replace any party's financial contribution, as required by this
Agreement, and are the sol~ property of PenCom. Grant applications shall be
prepared under supervision of the manager.
IX. PROPERTY AND EQUIPMENT
A. Equipment, software, and other items purchased or upgraded jointly during Center
implementation shall be jointly.. owned and a record of each agency's contribution
toward ownership maintained by the manager.
B.
l
Center equipment shall be in the custody of the City of Port Angeles, but ownership
shall remain in the contributing agency. The City of Port Angeles shall be
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Page 8 of 11
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responsible for the maintenance of alls.uch equipment in good repair, normal wear
and tear excepted.
Upon initial receipt of custody of equipment from any user whatsoever, the City of
Port Angeles shall enter it into a master inventory, describing the equipment fully,
including its condition on receipt and the percentage of ownership of each user
agency. Should any user withdraw from this Agreement as provided herein, such
user shall be credited with or paid the depreciated value of any equipment owned or
controlled by it pursuant to this Agreement and the ownership of such equipment
shall be deemed transferred to the City. Such payment shall be made within 90 days
of the effective date of withdrawal. Equipment jointly purchased shall, upon
expiration of this Agreement, become the sole property of the City.
C. Purchase and installation of peripheral equipment necessary to provide local user
agency access to computerized data maintained by PenCom's CAD or records
management systems shall be the responsibility of the user agency and shall only be
connected to the CPU upon approval of the manager.
D.
Other users joining herein may contribute equipment to PenCom in accordance with
the foregoing. Should another user, upon joining herein, decide to maintain dispatch
services or active base stations in addition to or in lieu of services received from
PenCom, it is understood that operational net control remains with PenCom, absent
agreement to the contrary.
E. Equipment purchased with City budgeted funds after implementation of PenCom
shall become the propertjofthe City.
X. MODIFICATION, WITHDRAWAL AND TERMINATION
A. This Agreement may be modified or extended in duration by mutual agreement of
the parties.
B. The parties hereto may withdraw from PenCom, terminating this agreement only by
legislative aCt of their respective governing body, communicated to the City in
writing. Such withdrawal shall be effective on midnight of December 31, of the year
in which notice of withdrawal is tendered and in no case prior to that date. Request
to withdraw by either party hereto shall require 3 months advance written notice.
C. Termination of this agreement may be imposed upon any user under the following
circumstances:
1. The manager determines that a consistent pattern of violation, abuse or
disregard of operational policies by a user's personnel exists, and such
finding is communicated to the Board in writing.
Page 9 of 11
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2.
The manager shall consider the recommendations of the Board, and shall
attempt to obtain compliance with operational policies by the offending user.
If this fails, the City shall have the authority to terminate the user's
participation hereunder and exclude the user herefrom.
.
3. Involuntary termination as in (B) above shall be effective 90 days after
action by the City.
D. Upon withdrawal of a user agency or termination of this Agreement, property or
equipment owned by the user agency so withdrawing shall be returned (subject to
the provisions. of Section IX, para 3), or, upon agreement of the parties, PenCom
may purchase the property or equipment from the withdrawing agency.
XI. NON-DISCRIMINATION
To the extend provided by state and federal law, the parties shall conduct their business in a
manner which assures afair, equal, and non-discriminatory treatment of all persons, without
respect to race, creed, color, sex, Vietnam era veteran status, disabled veteran condition,
physical or mental handicap, or national origin, and, in particular:
A.
The parties will maintain open hiring and employment practices and will welcome
applications for employment in all positions from qualified individuals who are
members of the above-stated minorities.
.
B.
The parties will comply with all, requirements of applicable federal, state or local
laws or regulations issued pursuant thereto, relating to the establishment of non-
discriminatory requirements in hiring and employment practices and assuring the
service of all citizens without discrimination with respect to the above-stated
minority status.
xn. GENERAL TERMS
A. This Agreement contains terms and conditions agreed upon by the parties. The
parties agree that there are no other understandings, ofal or otherwise, regarding the
subject matter of this Agreement.
B. Each party agrees to aid and assist the other in accomplishing the objectives of this
Agreement.
C. The Agreement shall be binding upon the parties hereto, their successors and
asSIgnS.
xm. EXHIBITS.
The following exhibit is attached and incorporated by reference into this Agreement.
A. ACCESS User Acknowledgment
.
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Page 10 ofll
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(;~c;t~~~~?-;W~!'fr.}f?~'{~:%;;ii't,::~::~i_;;'~:~:1~:~~Y[:f!'~:t~f!i~~!,jJi~}~~
IN WITNESS WHEREOF, We hereunto attacl1 our signatures this
day of , 2000.
CITY OF PORT ANGELES:
Larry Doyle
Mayor
Becky 1. Upton
City Clerk
Approved as to form
Craig Knutson
City Attorney
QUll..EUTE TRIBE:
~-/H'4W~
C rrperson. . /,'
~~
Chief Financial Officer
~~~~
Tribal Attorney
Page 11 of 11
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EXHIBIT 1
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IIHP
ACCESSJWACIClNCIC
USER ACKNOWLEDGMENT
I. Introduction
Since its inception, the National Crime !information Center (NCIC) has operated
under a shared management concept between the FBI and state users. The
NCIC Advisory Policy Board established a goal of having a single state.. ;"',...',;
in each state asSume responsibility as the NCIC Control. Terminal Agen ,. . ,.~,. _ .. ~..~
for the state, through and by Which NCIC users in that state would acce~ .- C.
The CT A is responsible for the planning of necessary hardware. software.
funding, and training all authorized agencies within the state for complete
access to NCIC data services.
.
The Board approved the CTA concept in order tounify responsibility for system
user discipline, and adherence to system procedures and pOliCies within each
state. The CTAalso serves as a central pOint in its state for handling record
validations, quality control matters, dissemination,of manuals and other .
publications. security matters, user training, audits. and any other problems
concerning system use that may arise.
The responsibilities of the Control Terminal Officer (CTO) are detailed in several
documents related to the ACCESSIWACIClNCIC system. This agreement
outlines the varied responsibilities of a CTO as they pertain to tl:te NCIC system.
FBI NCIC responsibilities under this shared management concept includes
provision of:
.
Operational. technical. and investigative assistance to NCIC users:
.
Telecommunications lines to a state interface;
.
Legal and Legislative review of matters pertaining to NCIC:
.
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ACCESSM/ ACIC/NCIC USER ACKNOWLEDGEMENT
.
"Timeliness"
WACIC/NCIC records must be entered promptly to ensure maximum system
effectiveness.
A timely entry in the Wanted Person File is made immediately once:
1 . The decision to arrest or authorize arrest has been made: and
2. The terms of extradition have been established.
The date of want or warrant must be the date on which all those decisions were
made.
A timely removal from the file means an immediate clearing of the record once
the originating agency has documentation the fugitive has been arrested or is no
longer wanted.
Timely system inquiry means initiation of the transaction before an officer .
releases a subject or begins writing an arrest or citation document of any kind;
inquiry prior to the release of a person who has been incarcerated; or inquiry
upon those who a"ppear at a custodial facility to visit inmates.
Timeliness of entry/modification in the Missing Person File is generally the same
as in the Wanted Person File.
Timely entry/modification of vehicle, license plate, and vehicle part data matches
the wanted person standard, less the extradition considerations. Entry should
be made as soon as a cross-check of the Department of Licensi'ng's Registration
File has been completed. "
Timely entry of gun, article, and securities information means within a few hours
of the time complete information is available,
"Validation"
Validation (vehicles, plates, fugitives, missing person entries) obliges the ORI to
confirm the record is complete. accurate, and still outstanding or active"
Validation procedures are defined in Section IV-C of this agreement.
.
,
;)
84
~~
I
#X6:1~>!i1j:'nt('Pf~ ; ,'!';':,~" '; ,:Cti"~1:,_\t,h{-3~.~?tf\t~~t)/>
. ACCESS/WACIC/NCIC USER ACKNOWLEDGEMENT
notice of a specific amount of time necessary to provide a response to the
request for record confirmation.
PRIORITY 2: ROUTINE;
Confirm the hit within one h9Ur. Generally, this priority will be used when the
person is being held on loCal charges, property has been located under
circumstances where immediate action is not necessary, or an urgent
confirmation is not required.
Each agency must within one, hour, furnish to an agency requesting a record
confirmation, a response indicating a positive or negative confirmation or a
notice of a specific amount of tinie necessary to provide a response to the
request for record confirmation.
.
An agency requesting confirmation which fails to receive a response to the first
request shall generate a second request with a copy to the CTO. The eTO will
institute appropriate action to ensure proper response to a hit confirmation
request and to comply to system standards. This appropriate action may include
canceling the record by the eTA.
IV.
QUALITY ASSURANCE RESPONSIBILITIES
A. Introduction
Criminal justice agencies have a specific duty to marntain records that are
accurate, complete, and up-to-date. The CT A will ensure there are
standards for security, audits, and personnel training; which would allow
the dissemin~tion of accurate and up-to-date records.
B. Record Quality
Errors discovered in WACIC/NCIC records are classified as serious
errors. form errors, or an error trend.
( 1 )
Serious errors: WACIC/NCIC will advise the ORI via teletype
message of an apparently erroneous record and request it be
verified, changed, or canceled within 24 hours. The record will be
canceled if neither a response is received nor corrective action has
been taken during the allotted time.
.
5
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DATE:
To:
FROM:
BY:
SUBJECT:
FORTANCELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
April 4, 2000
MAYOR DOYLE AND CITY COUNCIL
Steve Ilk, Chief of Polic~~ a..c.-
Naomi Wu, Communications Manager ^~
Quileute Tribe Interlocal Agreement
Summary: The LaPush Tribal Police (Quileute Tribe) proposed to the PenCom Advisory Board
that it be allowed to join as a user of Pen Com services. The PenCom Advisory Board authorized
Communications Manager Naomi Wu to prepare an interlocal agreement for PenCom services with
the Quileute Tribe.
Recommendation: It is recommended that the City Council authorize the Mayor to sign the
interlocal agreement.
Background / Analysis: The LaPush Tribal Police (Quile~te Tribe) has obtained its dispatch
services through the Forks Police Department for many years. In February, a letter from the Forks
Police Department was received terminating this service unless they agreed to a substantial rate
increase. The Quileute Tribe proposed to the PenCom Advisory Board that it be allowed to join as
a user of PenCom services. The Board authorized Communications Manager Naomi Wu to enter
into negotiations with the Tribe. The interlocal agreement is a result and is identical to an agreement
already executed with the Lower Elwha Tribe. Additional revenue in the amount of $6,180 will be
realized as a result of this contract. The high level of service to all users will remain unchanged.
G:\MASTFORM\COUNCIL.WPT
Last Revised: 6/29/99
69
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***** PENCOM *****
DISPA TCD AND COMPUTER RECORDS SERVICE AGREEMENT
THIS AGREEMENT is entered into by and between the City of Port Angeles, a non-
charter, code municipal corporation of the State of Washington (hereinafter referred to as "the
City"), and the Quileute Tribe, a federally recognized Indian Tribe (hereinafter referred to as "the
Tribe"), for police, fire and emergency medical dispatch and certain related computer records
services provided by. the emergency communications and records management center operated by
the Port Angeles Police Department, (hereinafter referred to as "PenCom").
WITNESSETH THAT:
1. WHEREAS, both Port Angeles and the Tribe agree that combining their emergency
communications operations will provide a more efficient, effective and less costly
communications link for those people reporting a fire, medical or law enforcement
emergency and for those agencies designated to respond to such emergencies,
thereby better serving the public~ and
2.
WHEREAS, combining certain computer databases and record services among local
emergency service providers eliminates duplication and facilitates uniform reporting
and recording of law enforcement, fire and emergency medical service events,
thereby making critical information immediately available to dispatchers and field
personnel during emergencies~ and
3. WHEREAS, it is the goal of PenCom to serve the members of the Tribe and all
other Clallam County PUblic Safety agencies by consolidating dispatch facilities and
providing these services on an equitable cost sharing basis for each agency
contracting for said services~ and
4. WHEREAS, Chapter 39.34 RCW permits local governmental units to make official
use of their powers by enabling them to cooperate with other localities on a basis of
mutual advantage.
NOW, TIIEREFORE, in consideration of the mutual covenants contained herein, and
pursuant to the provisions ofRCW 39.34, the parties hereto do agree as follows:
L PURPOSE
It is the purpose of this agreement to provide a mechanism whereby the Quileute Tribe may obtain
their law enforcement, fire and emergency medical service dispatching and certain computer
records services by contracting said services from PenCom and setting forth the powers, rights and
responsibilities of the parties to this agreement.
IL DURA nON
The duration of this Agreement shall be in effect the 1 st day of April, 2000 and tenninate at
midnight on the 31st day of December, 2005, unless this Agreement is sooner modified, extended or
P~e 1 of 11
71
terminated in accordance with the terms hereof
m. ADVISORY BOARD
.
The parties hereto agree that an advisory board (hereinafter referred to as the "Board"), shall be the
operations policy recommending body for PenCom. The Board shall be composed of a
representative from each agency which is a user of PenCom's services under contract. PenCom's
manager may, as needs dictate, organize subcommittees necessary for efficient operation of
PenCom.
Voting on the board shall be weighted so as to represent the percentage of activity of each user
agency based on their average annual number of calls-for-service, which shall be first calculated on
a one-year, then a two-year base until a three year period of records has been collected, provided
that if a full year's figures are unavailable the . figures from previous dispatch history may be
extrapolated to determine a yearly average.
Votes shall be weighted annually in January. Calls-for-service of agencies withdrawing from
PenCom shall be excluded from the formula set forth in paragraph VIII, 4, of this Agreement.
A. The Board may establish by-laws consistent with this Agreement, should the need
arIse.
B.
The Board shall have the authority to:
.
1. Make recommendations for the operation of Pen Com in accordance with
industry standards.
2. Recommend approval of the joining herein of any other user eligible to
participate.
3. Recommend services provided to each user agency including use of
PenCom's computerized law enforcement and fire records management
systems.
4. Review the financial contributions of the parties hereto, and recommend ad-
justments in the same if the Board finds that any of the parties hereto is
bearing an inequitable share of Pen Com's costs.
5. Prior to PenCom's budget approval, the manager will, upon request, meet
with the Council of the Quileute Tribe, or other user agency legislative
bodies if so requested, to review PenCom's budget and to discuss the Board's
recommendations.
c.
Decisions reached by the Board shall be by weighted vote of the majority of the
membership.
.
Page 2 of 11
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?,';":,:~:;";');;~<5r:""" ;";">'!C 'T7.;;'] ~:)<Fr;.;f;t':.E>:f'0~,;;:~J";[\
IV. JOINING OF OTHER USERS
Other governmental bodies or emergency service providers within Clallam County area may make
use of Pen Com in accordance with the following:
A. Each such user agency must execute a written agreement, which is substantially the
same in content as this agreement, in accordance with the applicable laws of the
State of Washington, agreeing to be bound in all respects, including bearing a
proportional share of the capital and annual costs to operate PenCom;
B. The City shall, upon recommendation by the Board, charge each user agency either a
fixed annual fee for limited Center services, or a fee based on calls-for-service and
calculated according to section VIII of this Agreement. The Quileute Tribe is
charged a fixed annual fee under the terms of this Agreement;
C. The City shall charge each new user agency for costs incurred for enhancements. to
equipment, software or hardware, or expansion of buildings or other expenses
necessary to provide services for the new user agency~
D.
The City shall charge each new user a one time fee based on the new user agency's
projected activity with PenCom as reimbursement for costs incurred by the City and
County for construction and implementation of PenCom. Any reimbursement fees
collected by the City from new users shall.. be placed in a fund maintained by the
City and used solely for enhancement ofPenCom~ and,
E. Upon approval of the jdiiring of a new user hereto, the manager shall recompute the
financial contributions of the various users of PenCom, and shall inform them forth-
with of their adjusted contribution for the current calendar year.
V. THE CITY OF PORT ANGELES AGREES AS FOLLOWS:
A. The City shall sufficiently staff, operate and maintain PenCom, using employees of
the City.
B. The City shall employ and assign the selected manager, who shall supervise the day-
to-day operations of PenCom. The manager shall be responsible to the City of Port
Angeles Chief of Police for the staffing and direction of all personnel employed by
PenCom, for budget preparation and management, and for the efficient operation of
PenCom, including the development of operating policies and procedures,
scheduling, supervision and maintenance ofliaison with the other users of Pen Com.
c.
The City shall maintain records and statistics of the operation of PenCom for
administrative and financial purposes., The City shall, upon request of any user
agency, furnish a monthly report of 'activities of PenCom and of each user's
utilization of PenCom.
Page 3 of II
73
D. The City shall provide the following communications and records services: .
1. Maintain a public safety answering point (PSAP) for the receipt of all
telephone calls for emergency and other assistance, whether received by 9-1-
1 or other method of communication with PenCom.
2. The development and utilization of a computer aided dispatch system for
emergency vehicles and units, and provision of necessary information
. thereto.
3. The development and utilization of a computerized law enforcement and fire
records management system to provide information to the Tribe as well as
other selected user agencies which have contracted with the City for such
services. Entry of information and retrieval of data to and from the system
shall be the responsibility of the user agency. having such capability, except
for that data which is captured during the dispatch process. The system shall
include, in addition to computer aided dispatch, at minimum, the following:
a) Master Name Search containing an index of records of all agencies
subscribing to PenCom~
b) Incident Report entry/modification and generation to include incident .
header, involved persons, involved property, involved vehicles and
narrative~
c) Criminal History Records~
d) Report generation capability for Uniform Crime Report (UCR),
Incident Based Reporting (IBR format), manpower'allocation, crime
analysis, and management reports~
e) Evidence management~
f) Warrants, wants, stolen vehicles and stolen property files, address
activity files, and other standard police record files searchable with
limited or partial information.
g) An interface with the State ACCESS computer system.
4. All records and reports will be maintained uniquely by user agency,
including security of access.
5. The sending, receipt and advice of all teletype messages addressed to or from
parties hereto that are pertinent to the operation of PenCom, the dispatching .
of their public safety personnel, or as determined by other policy.
74
Page 4 of 11
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6.
Entry and maintenance of ~~:;and domestic violence records including,
but not limited to timely and accurate local, state and national database entry,
recording of service, recall and other activity in both local, state and national
systems~ maintenance and auditing of paper files for all three systems.
7. The performance of other tasks and services necessary and proper for the
efficient operation of a comprehensive emergency communications system.
E. The City shall, without charge to Center users, provide the facility and its necessary
support, including, but not limited to electrical, heating, lighting, air conditioning
and space for PenCom so long as it is located in existing City buildings.
F. Clallam County, as set forth in the Dispatch and Computer Records Service
Agreement between the City and Clallam County, an agreement substantially the
same as this agreement, shall - without charge to PenCom's users, provide
maintenance of the CPU, peripherals, and programs used to run the CAD and
records systems, excluding the costs of software and hardware maintenance
contracts. The County will provide personnel time for maintenance and
programming of the CAD and records system in exchange for the City providing the
facility and its support for PenCom.
VI. THE QUILEUTE TRIBE AGREES AS FOLWWS:
A.
Reliable communications equipment is essential to successful emergency dispatch
and public safety communications. In the event the Tribe purchases their own
equipment, such equipment shall include, but not be limited to:
I. A base station or repeater installation including a standby unit, either of
which may be selected by remote control for use by Center personnel;
2. An emergency power source for the above communications equipment,
capable of at least 8 hours of sustained operation without commercial power.
Such emergency power source shall sense a commercial power failure and
automatically start and/or transfer said equipment to the emergency power
source.
B. The cost of telephone lines, fiber optics, radio or microwave links, or other methods
of communication between PenCom and the various radio or computer equipment
owned or operated by Tribal police personnel, or for the purpose of controlling or
using such facilities, shall be the sole responsibility of the Tribe.
C. Accurate and timely information in law enforcement computer systems is vital to the
mission of police departments. - The - Tribe agrees to comply with all applicable
provisions of the ACCESS User Acknowledgment in Exhibit 1.
Page 5 of 11
75
vn. THE PARTIES HERETO AGREE AS FOLLOWS:
.
A. Radio frequencies:
Each user, while retaining ownership or license to the certain radio frequencies used at the
time of joining, in this Agreement, agrees to permit use ana operational control of those
frequencies by PenCom. Each user shall be responsible for renewing their own radio
licenses at the end of the license periods and to maintain their base radio stations, repeaters
and other radio support equipment outside PenCom's facility.
B. Liabilities:
Except for liability,that is subject to immunity as provided by Ch. 38.52 RCW, each party
agrees to defend, indemnify and to hold the other harmless from any claims directly
resulting from such party's sole negligence and from actions or omissions that are solely
attributable to any employee, official or agent of such party:
C. Disputes between parties:
Should a dispute arise between the City and any user agency, the parties may resolve the
same by submitting the dispute for resolution by negotiation between the parties or non-
binding mediation. The mediator shall be selected by mutual agreement of the parties and
the costs of mediation shall be shared equally between the parties.
.
Should the parties be unable to negotiate a resolution or refuse to accept a mediated
resolution to a dispute then the parties agree that the venue of any legal action shall be the
Clallam County Superior Court.
'--
In the event a dispute over the terms of this agreement reasonably necessitates the
procurement of legal services, the prevailing party shall be entitled to a reasonable attorney's
fee and costs.
VIII. FINANCES
A. All expenses incurred by PenCom shall be paid by the City and shared equitably by
the City and all other user agencies in accordance with this Agreement.
B. It shall be the responsibility of the manager to prepare an annual budget which will
include all necessary and required expenditures and anticipated revenues. The
budget shall be reviewed by the Board, and, with its recommendation, submitted to
the City Council for approval. Upon request of any user agency, the manager shall
appear before that agency's legislative body regarding the annual budget or financial
contributions.
User agencies shall, on a quarterly basis, make their financial payments for the cost
of operation of PenCom. Each user agency will be billed quarterly in equal amounts
c.
.
76
Page 6 of 11
"".'"',.y,-/<',,,"-"'" ..,..,.,,:.....:.,'{"'^
- -'" ",'n.,>-r,.y'>
.
for their estimated proportional share of the annual operating expenses of PenCom.
With the exception of the agencies coritributing a fixed annual fee, each agency's
annual contribution will be adjusted in the first quarter of each subsequent year to
reconcile any overpayment or underpayment by any individual user agency for the
previous year. Fixed annual fees shall be increased by 100% of the Seattle
Consumer Price Index (CPI) or 3%, whichever is greater, payable the first day of
January of each year for the duration of the Agreement.
D.
Computation of financial contributions for user agencies who contract for PenCom's
services on a calls-for-service basis shall be as follows:
SHARED BUDGET is determined by first reducing the total annual Center budget by the
amount paid by user agencies who contribute on a fixed fee basis, and any other revenue
sources made available to PenCom, with the remainder shared by users on a "percentage of
use" basis.
PERCENTAGE OF USE is established by determining the total number of calls-for-service
and their respective percentage of the total for each of the two major functions performed by
PenCom~ (1) Law Enforcement and Fire Dispatch, and (2) Emergency Medical Dispatch.
.
ADJUSTED PERCENT AGE OF USE for each of the two major dispatch functions of
PenCom is calculated by multiplying the Emergency Medical Dispatch activity, expressed
as a percentage of use, by a factor of 1.5, the product of which being the portion of the
shared budget expressed as a percentage, for which Emergency Medical Dispatch is
responsible, With Law Enforcement and Fire Dispatch responsible for the remaining
percentage of the total shared budget.
(For example, if during a given year law enforcement dispatches account numerically for 88
percent of the total call-for-service activity and fire and emergency medical account for 12
percent, the emergency medical dispatches would be calculated at 1.38 times their actual
percentage of total calls, and would be responsible for 16.56 percent of the shared budget.
Law enforcement dispatch would be responsible for the remaining 83.44 percent of the
budget. )
CALL-FOR-SERVICE COST is calculated as follows:
1. LAW ENFORCEMENT DISP A TCRES: [Adjusted percentage of use] times
[shared budget] divided by [total annual number of law enforcement calls-
fOr-service] equals [call-for-service cost] for each law enforcement dispatch.
2. FIRE AND EMERGENCY MEDICAL DISPATCHES: [Adjusted
percentage of use] times [shared budget] divided by [total annual number of
fire and emergency medical calls-for-service] equals the [call-for-service
cost] for each fire and emergency medical service dispatch.
.
3.
USER AGENCY FINANCIAL CONTRIBUTION: [Total annual law
enforcement calls-for-service,} times [call-for-service cost for law
Pa~e 7 of 11
77
enforcement dispatches] plus [total fire and emergency medical service .
calls-for-service,} times. {individual call-for-service cost for fire and
emergency medical dispatches] equals user agency annual [financial
contribution].
WHERE:
"USE" means the total call-for-service (CFS) count of Pen Com. This count does not
include activity of any agency who's financial contribution is contracted as a "fixed
fee". If figures regarding annual calls-for-service are unavailable for a particular user
or for the entire Center, the City may extrapolate the available figures in order to
determine the yearly CFS units of an individual user, or PenCom's total annual CFS
units.
"FINANCIAL CONTRIBUTION" means the proportion of PenCom's total annual
budget paid by a user, calculated in accordance with formulae in this section. The
contribution may be reduced on a pro rata basis if the user participates in PenCom
less than a full year.
"CALLS-FaR-SERVICE" is defined as any incident which results in one or more
emergency services units being dispatched and/or a report or event number being
drawn. The manager may adjust agency totals where "calls-for-service" are assigned
differently between agencies. It shall be the goal of PenCom to maintain a uniform .
call-for-service counting method among the user agencies.
E. In the event a budget shortfall occurs due to an emergency or other unforeseen or
extraordinary expenditure, and upon recommendation of the Board, the City may
assess each user an additional amount, based on,the above computation of financial
contributions, subject to 'the approval of the users' legislative bodies.
F. The parties to this Agreement may, on behalf of Pen Com, accept gifts and donations
in recognition of services rendered, or to enhance, supplement, augment, facilitate or
initiate services performed by PenCom, including, but not limited to, applying for
and receiving grants of money or equipment from othergovemments. Such gifts
and grants shall not replace any party's financial contribution, as required by this
Agreement, and are the sol~ property of PenCom. Grant applications shall be
prepared under supervision of the manager.
IX. PROPERTY AND EQUIPMENT
A. Equipment, software, and other items purchased or upgraded jointly during Center
implementation shall be jointly.. owned and a record of each agency's contribution
toward ownership maintained by the manager.
B.
l
Center equipment shall be in the custody of the City of Port Angeles, but ownership
shall remain in the contributing agency. The City of Port Angeles shall be
.
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Page 8 of 11
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<;~f~~~~~1~';tii~,;~f;\~}'-:;::',;~;"f.Jf;;"~~~~:f~{~~~1~'~~;
responsible for the maintenance of alls.uch equipment in good repair, normal wear
and tear excepted.
Upon initial receipt of custody of equipment from any user whatsoever, the City of
Port Angeles shall enter it into a master inventory, describing the equipment fully,
including its condition on receipt and the percentage of ownership of each user
agency. Should any user withdraw from this Agreement as provided herein, such
user shall be credited with or paid the depreciated value of any equipment owned or
controlled by it pursuant to this Agreement and the ownership of such equipment
shall be deemed transferred to the City. Such payment shall be made within 90 days
of the effective date of withdrawal. Equipment jointly purchased shall, upon
expiration of this Agreement, become the sole property of the City.
C. Purchase and installation of peripheral equipment necessary to provide local user
agency access to computerized data maintained by PenCom's CAD or records
management systems shall be the responsibility of the user agency and shall only be
connected to the CPU upon approval of the manager.
D.
Other users joining herein may contribute equipment to PenCom in accordance with
the foregoing. Should another user, upon joining herein, decide to maintain dispatch
services or active base stations in addition to or in lieu of services received from
PenCom, it is understood that operational net control remains with PenCom, absent
agreement to the contrary.
E. Equipment purchased with City budgeted funds after implementation of PenCom
shall become the propertjofthe City.
X. MODIFICATION, WITHDRAWAL AND TERMINATION
A. This Agreement may be modified or extended in duration by mutual agreement of
the parties.
B. The parties hereto may withdraw from PenCom, terminating this agreement only by
legislative aCt of their respective governing body, communicated to the City in
writing. Such withdrawal shall be effective on midnight of December 31, of the year
in which notice of withdrawal is tendered and in no case prior to that date. Request
to withdraw by either party hereto shall require 3 months advance written notice.
C. Termination of this agreement may be imposed upon any user under the following
circumstances:
1. The manager determines that a consistent pattern of violation, abuse or
disregard of operational policies by a user's personnel exists, and such
finding is communicated to the Board in writing.
Page 9 of 11
79
2.
The manager shall consider the recommendations of the Board, and shall
attempt to obtain compliance with operational policies by the offending user.
If this fails, the City shall have the authority to terminate the user's
participation hereunder and exclude the user herefrom.
.
3. Involuntary termination as in (B) above shall be effective 90 days after
action by the City.
D. Upon withdrawal of a user agency or termination of this Agreement, property or
equipment owned by the user agency so withdrawing shall be returned (subject to
the provisions. of Section IX, para 3), or, upon agreement of the parties, PenCom
may purchase the property or equipment from the withdrawing agency.
XI. NON-DISCRIMINATION
To the extend provided by state and federal law, the parties shall conduct their business in a
manner which assures afair, equal, and non-discriminatory treatment of all persons, without
respect to race, creed, color, sex, Vietnam era veteran status, disabled veteran condition,
physical or mental handicap, or national origin, and, in particular:
A.
The parties will maintain open hiring and employment practices and will welcome
applications for employment in all positions from qualified individuals who are
members of the above-stated minorities.
.
B.
The parties will comply with all, requirements of applicable federal, state or local
laws or regulations issued pursuant thereto, relating to the establishment of non-
discriminatory requirements in hiring and employment practices and assuring the
service of all citizens without discrimination with respect to the above-stated
minority status.
xn. GENERAL TERMS
A. This Agreement contains terms and conditions agreed upon by the parties. The
parties agree that there are no other understandings, ofal or otherwise, regarding the
subject matter of this Agreement.
B. Each party agrees to aid and assist the other in accomplishing the objectives of this
Agreement.
C. The Agreement shall be binding upon the parties hereto, their successors and
asSIgnS.
xm. EXHIBITS.
The following exhibit is attached and incorporated by reference into this Agreement.
A. ACCESS User Acknowledgment
.
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Page 10 ofll
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(;~c;t~~~~?-;W~!'fr.}f?~'{~:%;;ii't,::~::~i_;;'~:~:1~:~~Y[:f!'~:t~f!i~~!,jJi~}~~
IN WITNESS WHEREOF, We hereunto attacl1 our signatures this
day of , 2000.
CITY OF PORT ANGELES:
Larry Doyle
Mayor
Becky 1. Upton
City Clerk
Approved as to form
Craig Knutson
City Attorney
QUll..EUTE TRIBE:
~-/H'4W~
C rrperson. . /,'
~~
Chief Financial Officer
~~~~
Tribal Attorney
Page 11 of 11
81
EXHIBIT 1
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IIHP
ACCESSJWACIClNCIC
USER ACKNOWLEDGMENT
I. Introduction
Since its inception, the National Crime !information Center (NCIC) has operated
under a shared management concept between the FBI and state users. The
NCIC Advisory Policy Board established a goal of having a single state.. ;"',...',;
in each state asSume responsibility as the NCIC Control. Terminal Agen ,. . ,.~,. _ .. ~..~
for the state, through and by Which NCIC users in that state would acce~ .- C.
The CT A is responsible for the planning of necessary hardware. software.
funding, and training all authorized agencies within the state for complete
access to NCIC data services.
.
The Board approved the CTA concept in order tounify responsibility for system
user discipline, and adherence to system procedures and pOliCies within each
state. The CTAalso serves as a central pOint in its state for handling record
validations, quality control matters, dissemination,of manuals and other .
publications. security matters, user training, audits. and any other problems
concerning system use that may arise.
The responsibilities of the Control Terminal Officer (CTO) are detailed in several
documents related to the ACCESSIWACIClNCIC system. This agreement
outlines the varied responsibilities of a CTO as they pertain to tl:te NCIC system.
FBI NCIC responsibilities under this shared management concept includes
provision of:
.
Operational. technical. and investigative assistance to NCIC users:
.
Telecommunications lines to a state interface;
.
Legal and Legislative review of matters pertaining to NCIC:
.
83
ACCESSM/ ACIC/NCIC USER ACKNOWLEDGEMENT
.
"Timeliness"
WACIC/NCIC records must be entered promptly to ensure maximum system
effectiveness.
A timely entry in the Wanted Person File is made immediately once:
1 . The decision to arrest or authorize arrest has been made: and
2. The terms of extradition have been established.
The date of want or warrant must be the date on which all those decisions were
made.
A timely removal from the file means an immediate clearing of the record once
the originating agency has documentation the fugitive has been arrested or is no
longer wanted.
Timely system inquiry means initiation of the transaction before an officer .
releases a subject or begins writing an arrest or citation document of any kind;
inquiry prior to the release of a person who has been incarcerated; or inquiry
upon those who a"ppear at a custodial facility to visit inmates.
Timeliness of entry/modification in the Missing Person File is generally the same
as in the Wanted Person File.
Timely entry/modification of vehicle, license plate, and vehicle part data matches
the wanted person standard, less the extradition considerations. Entry should
be made as soon as a cross-check of the Department of Licensi'ng's Registration
File has been completed. "
Timely entry of gun, article, and securities information means within a few hours
of the time complete information is available,
"Validation"
Validation (vehicles, plates, fugitives, missing person entries) obliges the ORI to
confirm the record is complete. accurate, and still outstanding or active"
Validation procedures are defined in Section IV-C of this agreement.
.
,
;)
84
~~
I
#X6:1~>!i1j:'nt('Pf~ ; ,'!';':,~" '; ,:Cti"~1:,_\t,h{-3~.~?tf\t~~t)/>
. ACCESS/WACIC/NCIC USER ACKNOWLEDGEMENT
notice of a specific amount of time necessary to provide a response to the
request for record confirmation.
PRIORITY 2: ROUTINE;
Confirm the hit within one h9Ur. Generally, this priority will be used when the
person is being held on loCal charges, property has been located under
circumstances where immediate action is not necessary, or an urgent
confirmation is not required.
Each agency must within one, hour, furnish to an agency requesting a record
confirmation, a response indicating a positive or negative confirmation or a
notice of a specific amount of tinie necessary to provide a response to the
request for record confirmation.
.
An agency requesting confirmation which fails to receive a response to the first
request shall generate a second request with a copy to the CTO. The eTO will
institute appropriate action to ensure proper response to a hit confirmation
request and to comply to system standards. This appropriate action may include
canceling the record by the eTA.
IV.
QUALITY ASSURANCE RESPONSIBILITIES
A. Introduction
Criminal justice agencies have a specific duty to marntain records that are
accurate, complete, and up-to-date. The CT A will ensure there are
standards for security, audits, and personnel training; which would allow
the dissemin~tion of accurate and up-to-date records.
B. Record Quality
Errors discovered in WACIC/NCIC records are classified as serious
errors. form errors, or an error trend.
( 1 )
Serious errors: WACIC/NCIC will advise the ORI via teletype
message of an apparently erroneous record and request it be
verified, changed, or canceled within 24 hours. The record will be
canceled if neither a response is received nor corrective action has
been taken during the allotted time.
.
5
85
'1.
.f~ .
ACCESSIWACIC/NCIC USER ACKNOWLEDGEMENT
.
Agencies must institute a program of systematic self-audits as a means of
guaranteeing the completeness and accuracy of the information in the system.
These self-audits should be on a continual basis to ensure both quality
assurance and compliance with standards.
Compliance audits will cover the following areas of the III. WACIC/NCIC stolen
property, and person records:
Accuracy
All WACIC/NCIC entries shall contain no erroneous data.
Completeness
All information contained in a WACIC/NCIC entry or in a criminal history record
shall contain the most pertinent information available.
Timeliness
All entries. modifications, updates. and removals of information shall be
completed. processed, and transmitted as soon as possible. in accordance with
established standards.
.
Locates
All wanted/missing persons. and property records. which are apprehended or
recovered. shall be promptly placed in "located" status. except those located
outside of the stated area of extradition or return.
Security
It is the responsibility of an agency to protect its information against
unauthorized access. ensuring confidentiality of the information In accordance
with laws. policies. regulations, and established standards. .
Dissemination
All information released shall be In accordance with applicable laws and
regulations. and a record of dissemination of criminal history records shall be
maintained for one year and made available for NCICIWACIC audit review.
.
~
86.
. ACCESSNV ACIC/NCIC USER ACKNOWLEDGEMENT
ACKNOWLEDGMENT
As an agency head/director serving in the ACCESS/WACIC/NC/C system, I hereby
acknowledge the duties and responsibilities as set out in this document. as well as
those docl-lments incorporated by reference. I acknowiedge that these duties and
responsibilities have been developed to ensure the reliability, confidentiality,
completeness. and accuracy of all records contained in or obtained by means of the
WACIC/NCIC system. I also acknowledge that a failure to comply with these duties
and responsibilities will subject my agency to various sanctions. These sanctions may
include the termination of ACCESSIWACIC/NCIC services to my agency.
\...Sft-?#G"N -,tJ. =r"L/c..
Agency Head (Please Print)
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Agency Head sig ature I
g/Z'7"" A.uc;eze:s ~.L/CE -:i)e-Pt
Agency Name
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
April 4, 2000
To:
MAYOR DOYLE AND CITY COUNCIL
N,vV
Glenn A. Cutler, Director of Public Works & Utilitiesr
FROM:
SUBJECT:
Water Utility Materials Bid
Summary: It is necessary to bid water utility materials on an annual basis. Bids for Water Utility
Materials were opened on March 21, 2000. The call for bids included Schedule A, water meters,
Schedule B, pipe and fittings and Schedule C, fire hydrants.
Recommendation: Authorize Public Works & Utilities Department personnel to purchase
Schedule A and C items from H.D. Fowler and Schedule B items from Familian NW.
Background / Analysis: Bids for water utility materials were opened on Tuesday, March 21,
2000. Vendors were asked to bid on the three separate schedules or any combination of schedules.
The bids were reviewed and analyzed as follows:
VENDOR SCHEDULE A SCHEDULE B SCHEDULE C
Water Meters Pipe Fittings Fire Hydrants
Familian NW, Sequim $5,419.54 $10,135.62 $5,027.12
H.D. Fowler, Bremerton $4,710.93 $10,204.07 $4,984.00
U.S. Filter, Puyallup $5,672.22 $10,292.41 $5,344.44
Western Utilities, Seattle $5,691.98 $10,814.15 $5,361.79
ABB Water Meters, Florida no bid no bid no bid
APPARENT LOW H.D. Fowler Familian H.D. Fowler
BIDDER
During our recalculation of the bid prices some mathematical errors were found. The figures
above reflect the bids as recalculated. This dfd result in a change of award of one bid. Schedule
B would have been awarded to U.S. Filter by their calculations, however a mistake was made
where they only bid for 5 parts instead of 10. This resulted in an approximate $500.00 mistake.
As a result of this Familian NW is apparent low bidder. The Water Division budget includes
approximately $40,000 for the purchase of utility supplies for the year. Bid items include the
bulk of that purchase.
N:\PWKS\ W A TER\CCA W ARDWPD [3/23/00]
89
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DATE:
To:
FROM:
SUBJECT:
RORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
April 4, 2000
MAYOR DOYLE AND CITY COUNCIL
r\.ll\ (:,
Glenn A. Cutler, Director of Public Works & Utilities P
Bid Award for Landscaping at Light Substations and Facilities and the Wastewater
Treatment Plant.
Summary: Bids to provide Landscaping Services for Light Operations and the Wastewater
Treatment Plant were opened on February 28, 2000. One (1) bid was received from Parsinen
Landscape Maintenance Inc. for an annual fee of $22,335.30. The amount is within budget.
Recommendation: Award the bid for Landscaping Services to Parsinen Landscape
Maintenance Inc. in the amount of $22,335.30 annually and authorize the Mayor to sign the
Contract.
Background / Analysis: The quote requested year around landscaping services for the Light
Operations sub-stations and the Wastewater Treatment Plant. Proposals were sent to nine
Landscape Businesses at their request, and only one response was received. Because we received
only one response, we felt we should contact each ofthe Landscapers and ask ifthere was a problem
with our invitation. From the responses to our contacts it was determined that they understood the
proposal, but they could not meet the requirements for various reasons: not having the required spray
license; not having a three- man crew; and/or not being able to provide the insurance required by
the City. The proposal received was from Parsinen Landscape Maintenance Inc. for an annual
amount of$22,335.30. The contract provides for extending the contract on an annual basis through
the year 2005 with rate increases corresponding to the Seattle cost of living index.
The proposal was reviewed and found to meet the needs of the Light Operations Division and the
Wastewater Treatment Plant. Sufficient funds are budgeted ($15,000 in both the Light Operations
and the Wastewater budgets) to pay for the work. The City Attorney has reviewed the contract
documents.
Attach: Scope of Work and
Terms of Contract
N:\PWKS\LIGHT\LNDSCBID.WPD
91
,CONTRACT
THIS AGREEMENT, made and entered into in duplicate, this day of ,2L .
and between the CITY OF PORT ANGELES, hereinafter called the Owner, and PARSINEN LANDSCAPE
MAINTENANCE, INC., hereinafter called the Contractor,
WITNESSETH:
That in consideration of the terms and conditions contained herein and attached and made a part of this
agreement, the parties hereto covenant and agree as follows:
1. The Contractor shall do all work and furnish all tools, materials, and equipment for landscape
maintenance
in accordance with and as described in the plans and specifications, referred to as the Project Manual, and
shall perform any alterations in or additions to the work provided under this contact and every part thereof.
The Owner agrees to pay the Contractor for the actual completed work according to the following:
The Contractor shall submit an invoice to the Public Works Light Operations Substation Technician at
the end of each month with a brief description listing the work that was completed. The Contractor stall be
paid in ten (10) equal monthly payments ending with December 3-F each year. The Owner shall review the
bill and, upon approval, will remit payment within thirty (30) days.
Work shall start within ten (10) days after execution of contract and continue through December 31, 2000.
The Owner shall have the option of retaining the services of the Contractor for 2001, 2002, 2003,2004, and
2005. The Owner shall offer the rate increase for the following year equal to the Seattle cost of living index
published for that year. .
The Contractor shall provide and bear the expense of all equipment, work and labor of any sort whatsoever
that may be required for the transfer of materials and for constructing and completing the work provided for
in this contract and every part thereof; except such as are mentioned in the specifications to be furnished by
the Owner.
2. The Owner hereby promises and agrees with the Contractor to employ, and does employ the
Contractor to provide the materials to do and cause to be done the above described work and to complete
and finish the same according to the attached plans and specifications and the terms and conditions herein
contained and hereby contracts to pay for the same according to the attached specifications and the
schedule of unit or itemized prices hereto attached, at the time and in the manner upon the conditions
provided for in this con~ract.
3. The Contractor for itself, and for its heirs, executors, administrators, successors, and assigns, does
hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor.
4. It is further provided that no liability shall attached to the Owner by reason of entering into this
contract, except as expressly provided herein.
5. The Contractor shall provide the Owner with proof of insurance as set forth in item 6. INSURANCE
AND LICENSING REQUIREMENTS in the attached Project Manual.
6. The Contractor shall defend, indemnify and hold the Owner, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees,
arising out of or in connection with the performance of this contract, except for injuries and damages caused
by the sole negligence of the Owner.
Should a court of competent jurisdiction determine that this contract is subject to RCW 4.24.115, then, ee
event of liability for damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the Contractor and the Owner, its officers, officials, employees,
and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence.
92
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,....,.,.'-.:.:,.,..".""."..,'
It is further specifically and expressly understood that the indemnification provided herein constitutes the
Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purpose of this
indemnification. This waiver has been mutually negotiated by the parties. The provision of this section shall
survive the expiration or termination of this contract.
7. Contractor hereby assigns to Owner any and all. claims for overcharges resulting from antitrust
violations as to goods and materials purchased in connection with this contract, except as to overcharges
resulting from antitrust violations commencing after the date of the bid, quotation, or other event establishing
the price of this contract. In addition, Contractor warrants and represents that each of its suppliers and
subcontractors shall assign any and all such claims for overcharges to Owner in accordance with the terms
of this provision. Contractor agrees to give Owner immediate notice of the existence of such claim.
IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year
first above written.
CITY OF PORT ANGELES
Parsinen Landscape Maintenance Inc.
By
By
Mayor
Title:
Approved as to form:
City Attorney
Attest:
City Clerk
PW-407 _12 [6/98]
93
LANDSCAPENUUNTENANCECONTRACT
.
CONTRACT HIGHLIGHTS
SCOPE OF WORK
Maintenance of landscaping at eight Light Division substations, Pole yard, Light
Operations Building, Wastewater Treatment Plant, and Ediz Hook meter cabinet.
· Debris removal
· Lawnmowing and edging
· Brush control
· Spray for weed control twice a year
· Fertilize lawns and shrubs/ trees
· Irrigation - monitor and adjust timers
· Weed control
· Maintain plantings
· Prune
· Maintain barked areas
OTHER TERMS OF CONTRACT
.
· The Contract is proposed for March 1, 2000 through December 31, 2000 with the
option of retaining services for 2001,2002,2003,2004 and 2005 with a rate
increase for the following years equal to the Seattle cost of living index.
· The Contractor shall be bonded ($4,000 minimum).
· The Contractor must hold a current Pesticide Applicator's License and comply
with all applicable local, State and Federal laws relating to hazardous chemicals.
· The Contractor shall be paid in (10) equal monthly payments.
FUNDING BREAKDOWN
Light Operations Fund
Wastewater Fund
Total budgeted amount
$15,000
$15.000
$30,000
.
94
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
March 30, 2000
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
Yvonne Ziomkowski, Finance Director
SUBJECT:
Year End 1999 budget Status Report and Treasurer's Report
I am pleased to present the budget status report for the General Fund and utilities for the year ended
December 31, 1999. This report shows the results of City operations as compared with the amended
budget and prior year actuals. This report is segregated by fund and shows revenues by source, and
expenditures by object.
General Fund Summary
As of December 31, 1999, General Fund revenues amounted to $12,275,371 and expenditures totaled
$12,326,266. Overall, the budgeted deficit of $167,366 was reduced to $50,895. Additionally,
$1,150,000 was transferred to Capital Projects and the Contingency Fund, which reduced the level
of reserves to $2,964,662. Table I shows a summary of revenues, expenditures, and fund balance for
the General Fund.
Revenues
General Fund revenue by
. .
major revenue source IS
depicted in Table II. Overall,
actual revenues exceeded the
budget by $212,588, or 1.8%
and show a 3.5% increase
over the 1998 level. Tax
revenue, which comprises
almost 60% of the General
Fund budget and includes
property, sales and use,
utility, telephone, telecable,
and gambling taxes, came in
at 2.4% ($166,460) over
budget, but only 0.25%
($18,202) over 1998 levels.
Sales tax is the revenue
source we monitor very
General Fund Revenues
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closely (Schedule A). Sales tax is very sensitive to economic condition. Increased. Intel1}et .
purchases and a major car dealer moving outside the city limits negatively impacted sales tax
receipts. The amount of sales tax revenue lost to Port Angeles due to Internet sales is unknown.
However, this became a major problem for most municipal governments nation wide. Another factor
impacting sales tax is the level of construction (see Schedule AI). Even with a conservative
approach to budgeting, sales tax collection was $17,879 or 0:8% less than budgeted, and 2.2% less
than last year receipts.
Collection of property tax, the largest source of revenue, exceeded the levy as a result of the
collection of delinquent accounts. Telephone taxes exceeded the budget by $110,256 because of the
growing popularity of cellular phones. Utility taxes were $41,626 over budget, largely due to
increases in the solid waste revenue stream from Rayonier demolition. As a result of new lease
contracts, leasehold tax was $20,312 over the budget.
Intergovernmental revenues, which are mostly state shared revenues and grants, were $35,233 higher
than budgeted. Unanticipated criminal justice and growth management grants account for most of
the variance.
Expenditures
General Fund operating expenditures were $12,100,680 and were supplemented by $225,586 of one
time special projects, which were not included in the budget. Operating expenditures were 1.1 %
($129,469) below the budget. Salaries and benefits represent almost 70% of the budget and were
2.8% or $240,644 unexpended. This surplus is attributed to overestimating exceSs compensation for
prior Public Works Director and several short-term vacancies. Capital outlay, although $65,300 over
budget, includes
transfers to
Equipment
Services Fund for
equipment
purchases which
were not included
in the amended
budget.
Additionally,
$225,586 was
transferred for
special projects.
They included
emergency repaIrs
for the Tumwater
slide, Pine Street
extension, Fourth
S t r e e t
construction, City
General Fund Expenditures
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contribution to the grant funded Volunteer Field enhaiicement, and litigation expenses for the Fire
Station. Higher than expected sentencing resulted in $11,971 in additional jail fees. Increase in
prosecution cases increased court charges by $7,268 (Intergovernmental category). This cost was
offset by higher fines and forfeitures receipts ($8,904). Even with these special projects and overrun
in capital spending, the City's financial result was $116,471 better than budgeted.
One of the reasons for overspending in capital projects category is prior years budgetary practices.
For example, a project is budgeted in one year, but not finished, and the appropriation was not
carried over into the following year. A similar situation occurs when projects are funded by grants.
The grant projects were included in the Capital Facility Program (CFP), but not in the operating
budget. Unfortunately, this problem arises annually; therefore, staff is changing the budget
preparation process to ensure all projects and transfers are included in the operating budget. The
City Council also adopted additional transfers from reserves to the Capital Improvement Program
($1,000,000), and to the new Contingency Fund ($150,000) designated for emergencies or "rainy
days".
Reserves
The 1999 General fund reserve, or fund balance, is almost $3 million and represents 25% of
operating expenditures. The City's goal is to maintain a minimum of 10% of total expenditures in
reserves. With the size of the City's General Fund, it is necessary to operate with a reserve that
allows the city to meet daily cash flow requirements, temporary shortfalls in revenues, or unexpected
expenditures and emergencies.
Other Funds
Hotel/Motel Fund (Schedule B)
Hotel/motel receipts for 1999 were $362,389, 3.5% over budget. Expenditures were 1 % or $4,000
below the budget. As a result, fund balance increased to $133,901. The Lodging Tax Advisory
Committee is working on the implementation of a long term financial plan for lodging tax revenues.
Street Fund
Actual 1999 revenues for street of$I,199,025 were on budget and included $200,000 transfers from
General Fund, and Real Estate Excise Tax designated for the street pavement restoration program.
Expenditures of$I,294,731 were exactly on budget. The Street Fund balance is almost $500,000,
and is designated for major street projects. While we are attempting to accomplish some capital
projects in Streets, the long-term outlook requires additional funding sources. This was one of the
reasons the City Council levied a second 1/4% of Real Estate Excise Tax.
97
Electric Utility
.
Both revenues and expenses in the Light Fund were under budget, largely as the result of
overestimating power consumption and power purchases. Some of the capital outlay has been
deferred to 2000 (Ediz Hook OH-UG conversion). Utilities usually have a flexible budget and are
analyzed to insure that revenues are adequate enough to pay expenses and fund smaller capital
projects. Electric Utility fund is very stable and the $1.1 million surplus is d~signated to the rate
stabilization fund and capital projects. A cash balance of more than $8 million provides rate stability
for future years and could be considered for improvements in infrastructure, such as fiber optics.
Water and Wastewater Fund
Actual water and wastewater revenue come within 0.6% of budget. Operating expenses were
$99,252 or 2.4% less than budgeted. Large capital projects included the Jones Street reservoir cover,
annual watermain replacement, 13th Street sewer main, Peabody Heights reservoir watermain, Elwha
emergency valve, and storm damage repairs. Large capital projects in 1997 and 1998 plus those
planned for the next five years, contributed to the 8% increase in water and wastewater rates for the
next three years. The cash balance is estimated at $2.3 million and will be used to partially fund the
2000 capital improvement program. In addition, there is $2 million in a rate stabilization fund that
will be used to minimize necessary increases in years 2000 - 2005.
Solid Waste
Solid waste revenue exceeded budgeted levels by $417,025 or 8.4%. Unanticipated revenue from
the Rayonier demolition debris amounted to $208,795 in 1999. Other increases in landfill receipts
and grant revenue contributed to the positive revenue variance. Of course, the increase in revenues
resulted in an increase in excise and utilities taxes of$5,462 and $37,234 respectively. Construction
for the landfill cell expansion began in 1999, but most of the cost was deferred to 2000.
.
Internal Services Funds
This group includes Equipment Services, Information Services, and the Self-Insurance Fund. There
are no special concerns or issues regarding these funds. All operate on the basis of reimbursement
and had reasonable .cash balances necessary for operations at 1999 year-end.
Attached are the summaries of revenues and expenditures for other funds.
.
98
{;~~~~:";~~W>':?'$??Y~~?1'{Yf\',: ~ '; "'~:; Z~,:1~''tW;'!~)~:;0'?i~'
. Investment Review
While 1998 was one of the more active periods for the bond market, 1999 will be remembered as
one of the worst performance for the treasury market. The US economy surged forward for the
ninth year, pushing stock prices to all timehighs. US domestic product grew at a 4.2%. Oil prices
increased by 110%. Starting in June 1999, the Fed began to erase the rate cuts of late 1998 and
raised the rates 25 basis points, once each in June, August, November, and February and March
2000, from 4.75% to 6%.
The perception of more rate increases, decrease in new bond offerings, and payback program of
longer-dated Treasury
coupons has caused the yield
curve to invert. As of 3/27/00
I-year rate of 6.28%
exceeded the 30-year rate of
5.98%. Inverted yield curves
have been leading indicators
of future economic
weakness. There have been
eight times when the yield
curve was inverted:
September 1956, July 1959,
December 1965, August
1967, June 1973, September
1978, September 1980, and
January 1989. Shortly after each inversion the economy suffered a downturn. This year main
risk will be if inflation continues to accelerate and if so, to what degree.
All of the City's available cash is' consolidated into a common investment portfolio which
averages more than $33 million. The City's portfolio is maintained at a high degree of safety and
liquidity and generates a yield
between 6.2% and 6.5%. For safety of
principal, investments are restricted to
certificates of deposit (CD), bankers'
acceptances (BA), treasury notes and
bonds, securities of the agencies of the
United States Government, and
municipal bonds. All City investments
(other than cash equivalents) are rated
AAA by both Moody's and Standard
& Poor (S & P). The portfolio is well
diversified in its investment types and
all securities will return full face value
when held to maturity.
.
City's Investment Portfolio
Treasury Yield Curve
mAs ct 3131/1999
. As ct 3I31/2lOO
3 morths
6 rrarths
2 yeas
10 years
~
1 yea-
5 years
Types of Investments as of March 31, 2000
$1,354,220
.
$23,209,773
$2,550,409
II Certificate of Deposit
. Local Government Investment
o Agency.type Securities
o Other
99
Almost 70% of the portfolio is invested in agencies of the U.S. government. Approximately 19% .
is invested in cash equivalents, such as CDs and the balance is divided between Local
Government Investment Pool and other types.
As of March 31, 2000, the value of the portfolio was more than $33 million. More than 20% of
the investments have maturities of less than six months, 20% are less than one year, 30% less
than two years, and 27% are more than two years. Keeping funds in short term investments
allows the City to be prepared for investing if the market changes. The diversification of
maturities allows for excellent liquidity to cover necessary cash flow requirements as well as
earn a high average rate of return. I
Maturities of Investments as of March 31, 2000
Investment strategies change
according to market and
interest rates. We will
continue to monitor changes
and trends in the economy
and take the necessary st~ps
to maintain safety, liquidity,
and a high rate ofreturn on
the City's investments.
$4,225,160
. Less than 30 days
.30 days to 6 months
06 months to 1 year
o 1 year to 2 years
. Over 2 years
.
$10,037,708
.
100
";'<''>:,:)2><'7:,;h'1, "'\'-:;'tY~;\~f~~'~: ',(';~h'":L
Table I
.
General Fund
Summary of Financial Activities
For the Year Ended December 31,1999
Variances
Actual %Of Actual vs. Amended Bud.
1998 Change Positive (Negative)
$ %
Revenues:
Taxes 7,208,948 166,460 2.36
Licenses & Permits 177,774 (962 (0.60
Intergovermental Revenues 549,417 35,233 6.45
Charges for Services 3,085,673 (4,866 (0.14
Fines & Forfeitures 195,268 8,904 3.42
Miscellaneous Revenues 374,730 (4,200 (1.29
Other Financial Sources (ROI) 59,200
Transfers -in 194,301 12,01 9 5.81
Total Revenues 11,845,311 212,588 1.76
Expenditures by Object:
* Personnel Benefits 7,806,975 7.75 240,644 2.78
* Supplies & Charges for Services 1,942,445 13.54 (16,249 (0.74
. * Intergovernmental 86,939 9.26 (8,454 (9.77
* Contribution to Pencom 389,211 5.77
* Contribution to County Jail 292,646 3.19 (11,971 (4.13
* Capital Outlay 221,408 73.54 (65,300 (20.47
* Transfer to Equipment Services Nt (5,476 (5.39
* Debt Service (Fire Pumper) Nt
* Transfers to Street & Econ. Dev. 285,919 (46.24 (3,724 (2.48
Total Expenditures 11,025,543 129,470 1.06
Special Projects not included in Budget
Tumwater Slide Repairs (107,411
Pine Street Extention (34,700
4th Street Constr. (10,741
Volunteer Field Enhancement (21,588
Fire Station Constr. (51,146
Total Special Projects (225,586
Increase (Decrease) in Reserves 819,768 116,471
Beginning Fund Balance 3,295,781
Transfers to I(from) Reserves:
Residual Equity Transfer 50,008
CIP Fund
Contingency Fund
. Ending Fund Balance 4,165,557 116,472
101
Table II
General Fund
Summary of Revenues
For the Year Ended Ended December 31,1999
.
Variances
Actual Actual vs. Amended Bud.
REVENUE SOURCE 1998 Positive (Negative)
$ %
IMES
Property Taxes 2,347,408 18,962 0.78
Sales Taxes 2,333,576 (17,879 (0.78
Utility Taxes - City Utilities 1,769,740 41,626 2.44
Utility Taxes - Non-City Utilities 1,975 (6,191 (77.39
Leasehold Taxes 76,647 20,312 26.04
Gambling Taxes 109,875 (626 (0.74
Occupational Taxes 569,727 110,256 23.95
TOTAL TAXES 7,208,948 166,460 2.36
INTERGOVERNMENTAL
Motor Vehicle/Mobile Home Excise Taxes 245,126 8,864 3.45
Liquor Excise Tax 57,193 1,115 1.91
Liquor Board Profits 136,170 (18,475 (15.43
Border Patrol Impact Fees 5,019 (76) (2.70
Criminal Justice Entitlement 30,698 6,615
Other Intergovernmental 75,211 37,190
TOTAL INTERGOVERNMENTAL 549,417 35,233 6.45
Licenses & Permits 177,774 (962 (0.60
Charges for Services 425,450 (10,108 (2.57
Medic-1 Revenues 368,911 5,242 1.46
Fines & Forfeitures 195,268 8,904 3.42
Interest on Investments 249,522 (11,156 (5.11
Interfund Charges 2,291,312
Return on Investments (ROI) 59,200
Transfers-in 194,301 12,019 5.81
Miscellaneous Revenues 125,208 6,956 6.44
TOTAL GENERAL FUND REVENUES 11845311 212 588 1.76
.
102
'\>11%r~HtlJ%>:~:~~i?~~;,J,.tI ~.: <T~M~~tf1t _',_'C(" '!
. Schedule A
CITY OF PORT ANGELES
SALES TAX COLLECTION
FOR THE YEARS 1995 -1999
%OF %OF V. OF BUDGETE
1996 1997 1998 1999 CHANGE UM. CHANGE AMOUNT
2000 TO 1999 2000 TO 1999 COLLECTED
JANUARY 182.705 155,868 171,053 173,158 2.28% 2.28 7.84%
FEBRUARY 203.257 189,874 209.075 229,281 0.24% 1.12 10.17%
MARCH 213,429 183,425 212.048 168,839 -3.01% (0.10) 7.25%
APRIL 158.872 133,492 170,548 146,266
MAY 171.548 166,101 194,575 187,102
JUNE 193.869 164.244 193.174 183,587
JULY 175.785 177.591 157.255 182,078
AUGUST 181.297 182.129 198.912 195,383
SEPTEMBER 212.314 214.701 204,416 212,895
OCTOBER 203.549 225.998 207,406 210.347
. NOVEMBER 207.704 199.053 214,952 201,801
DECEMBER 179.551 194.605 200,161 191,383
TOTAL 2 283 881 2187081 2 333 575 2282 120 -74.99% 25.25%
BUDGET 2000 I 2,260,000 I
.
103
Schedule A1
Sales Tax Analysis
.
1995 1996 1997 1998 1999
Descr. Actual Actual Actual Actual Actual
Tax Base - 285,121,239 271,919,821 260,384,100 277,804,041
Annual Growth (4.63) (4.24 ) 6.69
Tax Rate (statuatory Limit 0.84%) 0.84 0.84 0.84 0.84
Elements of Sales Tax (by SEC#)
Construction 288,635 236,542 276,691 357,298
Annual Growth 12.39 (18.05) 16.97 29.13
Wholesale 256,455 258,449 236,700 221,796
Annual Growth 4.25 0.78 (8.42) (6.30)
Automotive/Gas 379,021 387,090 390,267 382,165
Annual Growth 7.87 2.13 0.82 (2.08)
Retail 781,618 706,956 739,232 740,154
Annual Growth 4.35 (9.55) 4.57 0.12
Other 689,004 694,844 544,191 632,162
Annual Growth 3.76 0.85 (21.68) 16.17
Sales Tax per Capita
Port Angeles 129 122 116 124
Sequim 222 211 193 224
State 148 149 153 158
104
.
'.'(,:'<f,,,-, hr\F~;:;
.
HOTEUMOTEL TAX FUND
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31,1999
REVENUES
Taxes - First 2%
Taxes - Second 2%
Interest on Investments
TOTAL REVENUES
176,719
143,796
5,960
326,475
Variances
Actual vs. Amended Bud.
Positive (Negative)
$ %
Actual
1998
6,209
6,180
(1,393
10,996
3.55
3.53
(27.86
3.10
EXPENDITURES
Charges & Services 2,130 (200 NI
Intergovernmental (Allocation to Agencies) 126,603 (610 (0.47
Marketing 37,488 4,808 2.23
Debt Service 51,749
TOTAL EXPENDITURES 217,970 3,998 1.02
. NET INCREASE/DECREASE
IN FUND BALANCE 108,505 (14,994 (39.00
FUND BALANCE 157,355 14,994 12.61
.
105
Schedule 81 .
CITY OF PORT ANGELES
HOTEL/MOTEL TAX COLLECTION
FOR THE YEARS 1995 -1999
First 2%
%OF %OF Y. OF BUDGETE
1996 1997 1998* 1999* CHANGE UM.CHANGE AMOUNT
2000 TO 1999 2000 TO 1999. COLLECTED
JANUARY 6,936 5,992 6,237 6,821 -2.20% (2.20) 3.83
FEBRUARY 5,813 4,909 5,481 5,707 27.09% 11.14 4.17
MARCH 5,297 7,090 6,507 6,392 -22.70% (0.29) 2.84
APRIL 6,690 13,047 6,413 7,067
MAY 7,653 7,249 7,858 7,156
JUNE 7,353 8,909 9,478 9,189
JULY 12,090 15,096 13,655 12,352
AUGUST 19,902 19,821 18,428 18,041
SEPTEMBER 32,021 30,050 30,139 26,969
OCTOBER 33,141 35,407 35,653 39,819
NOVEMBER 23,003 21,924 23,592 19,844
DECEMBER 12,708 9,945 13,279 21,852
TOTAL 172 607 179 439 176 719 181 209 2.54% 2.54 10.84
BUDGET 2000 I
.
106
'_~'<;-/t~"i:T'T;i-'
~-; .,c ~~'_'-~~c;-'-'<-'
. Schedule 82
CITY OF PORT ANGELES
HOTEL/MOTEL T AX COLLECTION
FOR THE YEARS 1998 -1999
Second 2% (Levied April 1998)
1998*
1999*
% OF % OF V. OF BUDGETE
CHANGE UM.CHANGE AMOUNT
2000 TO 1999 2000 TO 1999 COLLECTED
JANUARY 6,812
FEBRUARY 5,727
MARCH 6,325
APRIL 7,038
MAY 4,767
JUNE 9,176 9,183
JULY 13,512 14,764
AUGUST 18,446 18,372
SEPTEMBER 30,139 27,930
OCTOBER 31,259 38,567
. NOVEMBER 23,678 22,777
DECEMBER 17,586 18,918
TOTAL 143 796 181 1 80
BUDGET 2000 I
Note: Special Hotel/Motel Tax implemented in April 1998; first receipts in June 1998;
.
-2.28%
26.65%
-21.88%
(2.28)
10.93
(0.07)
3.83
4.17
2.84
10.83
107
STREET FUND
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 1999
.
REVENUES
Taxes (Property)
Intergovernmental (Gas Taxes)
Interest on Investments
Grants
Other
Transfers in
TOTAL REVENUES
430,000
429,033
29,939
12,947
17,630
100,000
1,019,549
%Of
Change
Variances
Actual vs. Amended Bud.
Positive (Negative)
$ %
Actual
1998
(4,298 (1.00
228 0.91
(1,078 (7.69
3,763 376.30
(1,385 (0.12
EXPENDITURES
Personnel 493,670 2,382 0.45
Supplies 145,761 11,183 6.56
Charges & Services 193,006 (6,275
Transfer to Equipment Services 5,506 1,149
Capital Outlay 4,724 (3,967 (1.13
TOTAL EXPENDITURES 842,667 4,472 0.34
NET INCREASE/DECREASE
IN FUND BALANCE 3,087 3.12
FUND BALANCE 589 951 3088
.
108
t~~,~;~r~~?~nX~>;:' ~ "\B;f'~':~i'fli"'~'~~
.
REAL ESTATE EXCISE TAX
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 1999
REVENUES
Taxes
Interest on Investments
TOTAL REVENUES
90,060
24,710
114,770
Variances
Actual vs. Amended Bud.
Positive (Negative)
$ %
Actual
1998
8,861
(1,297
7;564
8.44
(6.18
6.00
EXPENDITURES
Transfers out N/
Debt Service 53,261 (1,683 (3.21
TOTAL EXPENDITURES 53,261 (1,683 (1.10
NET INCREASE/DECREASE
IN FUND BALANCE 61,509 5,881 (22.21
. FUND BALANCE 458,251 5,881 1.36
.
109
PENCOM
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31,1999
.
REVENUES
Intergovernmental:
* Other Agencies
* General Fund
911 Revenue
Interest on Investments
Miscellaneous Revenues
TOTAL REVENUES
435,877
386,521
145,907
2,942
220
971,467 .
%Of
Change
Variances
Actual vs. Amended Bud.
Positive (Negative)
$ %
Actual
1998
(1,299 (0.29
32,695 104.95
(85 (2.13
1,386 Nt
32,697 3.66
EXPENDITURES
Personnel 786,581 (14,970 (1.84
Supplies 6,973 222 2.76
Charges & Services 45,031 33,830 (.
Capital Outlay 153,163 (12,554
TOTAL EXPENDITURES 991,748; 6,528 0.69
NET INCREASE/DECREASE
IN FUND BALANCE (20,281 39,225
FUND BALANCE 39 225
.
110
r~~it)~~~~0:?r~1~t;::';(:Y::'}1f:;,}~~'.i" , .' i
r . '.' . _.' .'. ~, .~
.
LIGHT FUND
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31,1999
Variances
Actual Actual vs. Amended Bud.
1998 Positive (Negative)
$ %
REVENUES
Operating Revenues 16,229,685 (273,078 (1.74
Interest on Investments 484,966 (66,456 (14.93
Intergovernmental (BPA - Conservation) '102,210 13,268 NI
Other Revenue 149,790 (40,361 (27.50
TOTAL REVENUES 16,966,651 (366,627 (2.24
EXPENSES BY OBJECT
Personnel (11,914 (1.28
Supplies (26,296 (30.14
Power Purchase 890,455 8.39
Charges & Services (33,427 (1.49
Utility Taxes 7,133 0.76
Return on Investment
. TOTAL EXPENDITURES 825,951 5.55
NON-OPERATING REV. (EXP)
Construction Contribution (1,338 (1.49
Capital Outlay 88,592 (77.04
Construction Projects (28,564 19.04
Debt Service
TOTAL NON-OPERATING 58,690 (9.88
CHANGE IN CASH FLOW
Transfer to G.O. Bond (City Hall)
Transfer to Economic Development Fund
Transfer to Equipment Services (12,960 14.4 7
Other Transfers out
NET INCREASE/DECREASE
IN CASH FLOW
Cash Balance 8 014,465 4.72
.
111
WATERlWASTEWATER
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 1999
.
Variances
Actual Actual vs. Amended Bud.
1998 Positive (Negative)
$ %
REVENUES
Operating Revenues - Water 2,464,391 10,361 0.47
Operating Revenues - Wastewater 3,329,249 40,629 1.27
Interest on Investment 300,975 (21,705 (8.35
Other Revenues 291,278 4,281 4.26
TOTAL REVENUES 6,385,893 33,566 0.58
EXPENSES BY OBJECT
Personnel 1,057,452 202,024 14.86
Supplies 213,057 723 0.28
Charges & Services 1,669,289 (91,970 (4.51
Utility Taxes 392,599 (11,525 (2.88
TOTAL EXPENDITURES 3,332,397 99,252 2.44
NON-OPERATING REV. (EXP) .
Construction Projects (2,886,669 (331,877
Capital Outlay (384,859 (38,143 (197.63
Debt Service (1,259,859 (6,690 (0.56
TOTAL NON-OPERATING (4,531,387 (376,710 (22.08
CHANGE IN CASH FLOW (1,477,891 (243,892 567,190.70
Transfer to Economic Development
Transfer from Rate Stabilization
Transfer to Equipment Services Fund
Transfer to Other Funds (3,138
NET INCREASE/DECREASE
IN CASH FLOW
Cash Balance 247 494 9.78
.
112
tiq~~~~~~ ' i -: 1'}'i'iij';f*:~lfWf"Y'i^'!
.
SOLID WASTE
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31,1999
Variances
Actual Actual vs. Amended Bud.
1998 Positive (Negative)
$ %
REVENUES
Operating Revenues 4,993,954 336,913 7.19
Interest on Investments 234,179 (34,422 (13.99
Grants 62,821 118,931 1,116.72
Other Revenues 1,656 (4,397 (87.94
TOTAL REVENUES 5,292,610 417,025 8.43
EXPENDITURES
Personnel 648,834 2,676 0.39
Supplies 62,062 3,718 7.28
Charges & Services 1.591,736 (18,698 (0.98
Utility Taxes 398,654 (37,234 (10.00
TOTAL EXPENDITURES 2,701,286 ;; (49,538 (1.64
. NON-OPERATING REV. (EXP)
Construction Projects (165,793 47.37
Capital Outlay 8,972 N/
Debt Service N/
TOTAL NON-OPERATING (156,821 44.81
CHANGE IN CASH FLOW 524,308 33.20
Transfer to Street Fund
Transfer to Equipment Services (6,854 38.08
Transfer to Other Funds
Transfer for Landfill Closure
NET INCREASE/DECREASE
IN CASH FLOW
Cash Balance 514751 167.58
.
113
EXPENDITURES
Personnel 237,942 11,250 4.41
Supplies 260,971 (52,136 (16.85
Charges & Services 120,472 24,171 11.35
Capital Outlay 77,860 (16,382 (2.05
TOTAL EXPENDITURES 697,245 (33,097
Transfer from Other Funds (57,952 (21.58
Transfer to Debt Service Fund (25,060
NET INCREASE/DECREASE
IN CASH BALANCE 430,063
Cash Balance 3 306 206 41 618 1.38
EQUIPMENT SERVICES
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 1999
Actual
1998
REVENUES
Charges for Services
Interest on Investment
Interfund Charges
Miscellaneous Revenues
TOTAL REVENUES
2,958
188,641
952,483
8,286
1,152,368
114
.
%Of
Change
Variances
Actual vs. Amended Bud.
Positive (Negative)
$ %
476
(31,083
3,936
43,434
16,763
9.52
(19.31
0.45
NI
1.60
.
.
INFORMATION SYSTEM
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31,1999
REVENUES
Interfund Charges
Miscellaneous
Interest on Investment
TOTAL REVENUES
312,095
23,137
3,599
338,831
20.38
(100.00
(3.45
11.90
Variances
Actual vs. Amended Bud.
Positive (Negative)
$ %
Actual
1998
%Of
Change
275
275
N/
8.59
0.07
EXPENDITURES
Personnel 160,101 27.68 (2,241 (1.11
Supplies 6,832 (14.94 (601 ( 11.54
Charges & Services 81,825 38.35 (19,016 (20.19
Capital Outlay 67,930 (56.34 (4,165 (16.34
TOTAL EXPENDITURES 316,688 11.50 (26,023 (7.96
. Transfers from Other Funds
NET INCREASE/DECREASE
IN CASH BALANCE 22,143
Cash Balance 47,625 13,157 13.23
.
115
EXPENDITURES
Personnel (Time Loss) 1 ,462 1.72
Charges & Services 35,532 1.90
TOTAL EXPENDITURES 36,994 1.89
NET INCREASE/DECREASE .
IN CASH BALANCE (73,759
Cash Balance 778,003 46 233 6.03
SELF INSURANCE
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 1999
Actual
1998
REVENUES
Interfund Charges
Interest on Investment
Miscellaneous Revenues
TOTAL REVENUES
116
.
% Of
Change
Variances
Actual vs. Amended Bud.
Positive (Negative)
$ %
25,177
(6,439
139
18,877
1.32
(19.51
N/
0.97
.
~itv Of Pon IIgeles
Financial Report
For the Year Ended
December 31, 1999
General Fund Summary
. Revenue $12,275,371; 3.50/0 increase
over 1998
. Operating expenditures $12,100,679;
9.750/0 increase over 1998
. Special projects $225,586
. Transfers from reserves $1,150,000
. Ending fund balance $2,964,662
1
General Fund Revenues
Actual Arrended Variances
1999 Budget Positive (Negative)
1999 $ 0/0
T~s 7,227,150 7,rsJ,6gJ la5,460 236
I.i;emes &Pemils 1 ro,405 161,367 (%2) (o.ro)
Jn1ergoverrren1alReveID.les 581,683 546,450 35,233 6.45
Clmges nrServices 3,437,291 3,442,157 (4,866) (0.14)
Fines &Fore:itures 268,<X)4 2ro,OOO 8,<X)4 3.42
( MsceIlaneou; Revenues 321,930 326,130 (4,200) (1.29)
TJa1E~lS .m 278,008 265;189 12,019 4.52
Total Revenues 12,275,371 12,062,783 212,588 1.76
General Fund Revenues
8,000,000
7,000,000
1,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
o
....
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2
Taxes - $7,227,150
. Almost 60% of
GF revenues
. Only $18,202 or
0.250/0 over 1998
. $166,460 or 2.4%
over budget
. Not many
possibilities for
growth
GIIo~lng
Tax..
1% Occl4lltlonal
Taxes
.%
El Property Tax El Sales Tax
. Uliliy Taxes 0 Leasehold Taxes
o Gambling Taxes 0 Occupational Taxes
Sales Tax - $2,282,120
. Sensitive to economic
condition 2.40
. Unstable for the last
f' 235
Ive years
.. Construction
. Businesses moving
outside of city limits 225
. Internet sales
. $17.,879 or 0,8% less 220
than budgeted
. 2.2% or $51,455
decrease over 1998 2.10
. Almost 20% of G F rev.
2.05
2.30
2.15
1995 1996 1997 1998 1999 2000
3
Components of Sales Tax
-+- Construction
~ Automotive
-il- Retail
-*" Wholesate
~Other
100,000
o
1995 1996 1997 1998 1999 2000
Sales Tax Per Capita
250
50
EI Port Angeles
II Sequim
W State
200
150
100
o
1995 1996 1997 1998 1999 2000
4
Property Tax~s - $2,439,052
. $91,644 or 3.90/0 increase over 1998;
mostly as a result.of new construction
. Collection $18,962 over levy
. No growth in assessed valuation of
property from 1996
. I 695 stopped any possible increases
. 200/0 of GF revenue
Other Taxes
. Telephone taxes $570,556; $110,256
over budget as a result of growing
popularity of wireless phones
. Utility Taxes $1,750,926; $41,626 over
budget due to landfill collection
. Leasehold taxes $98,312; $20,312 over
budget
5
Intergovernmental - $581,683
. Less than 50/0 of GF revenue
. $32,266 or 5.90/0 over 1998
. $35,233 or 6.50/0 over budget
. One time state distributions and grants
. account for difference
. Elimination of MVET from 2000
Other Revenues
. Fines & Forfeitures $268,904; $8,904 over
budget
. Licenses & Permits $160,405; on budget but
100/0 below 1998
. Charges for services $383,877; $10,108 less
than budget
. Miscellaneous $114,886; $6,956 over budget
. . Interest on investments $207,044; $11,156
less than budget
6
Transfers-in $278,008
. Included:
. $59,200 ROI from Light
. Hotel/Motel tax $28,000
. Criminal Justice $178,789
. Reimbursement for filing/storage systems:
- City Clerk/Human Resources
- Public Works
. $12,019 over budget
General Fund Expenditures
Variances
Actual Ammded Actual vs. Arrended BId.
1999 BuJget Positive (Negative)
1999 $ %
Expenditures by Olject
PersOIme1Ifnefis
Supples &CbaIges fir Seoces
b1etgoWlIlIIllnlal
GlpiU Oltly
IXbt SeIVi;e (Fie Pmrper)
~1S out
8,412,1ro
2,205,502
!rn,IDJ
384,240
29,334
2ffl, 834
8, 652,8O:l
2, 189,253
788, 184
318,940
29,334
251,634
240,644-
(16,249)
(20,425)
(65,300)
o
(9,200)
278
(0. 74)
(259)
(20.47)
0.00
(3. 66)
Total ~Iating Expenditures 12,100,679 12,230,149 129,470 1.06
7
General Fund Expenditures
9
8
7
6
5
4
3
2
1
o
~~
0<::'
0{6
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6'
'l7
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Personnel - $8,412, 160
. About 700/0 of budget
. $605,185 or 7.80/0 over 1998
. COLA 2.42%
. Retirement payout and excess compensation
. Several union contracts
. $240,644 or 2.80/0 below budget
. Overestimated excess compensation by
$95,000
. Teamsters contract $90,000 less than budget
. Short-term vacancies
8
\;:~;f~~":rJ;}~lf~:tWn::;~::~~i ;:"}, . ':j;,~;fttWr:({1:[{f::~~;:lY;1lf'
Other Expenditures
. Intergovernmental $808,609; $20,425 or
2.60/0 over budget
. Contribution to County jail $301,971; $11,971
over budget
. Municipal Court charges $82,268; $7,268 over
. Contribution to PenCom $411,650
. Transfers- out $260,834 include:
. $100,000 to Street
. $50,000 to Economic Development
. $107,110 to Equipment Services
. $3,724 to Information Services
Capital Outlay - $384,240
. $162,832 or 740/0 over 1998
. $65,300 or 200/0 over budget
. Includes:
. GIS & related software $95,000
. Park projects such as: playground equipment,
irrigation, fencing, parking lot $150,000
. Computer equipment $26,000
. City Hall generator & heaters $28,000
. Storage/filing systems: Vault, PW, Police
$50,000
. Vern Burton chairs & tables $20,000
9
Other Expenditures and Transfers
. Special Projects $225,586:
. Tumwater Slide Repair $107,411
. Pine Street Extension $34,700
. 4th Street Constr. $10,741
. Volunteer Field Enhancement $21,588
. Fire Station $51,146
. Transfers from Reserves:
. CIP Fund $1,000,000
. Contingency Fund $150,000
. General Fund Reserves
1998 1999 BudQet
Beginning Fund Balance 3,295,781 4,165,557 4,165,557
Add:
Revenues 11,845,311 12,275,371 12,062,783
Less:
Operating Expenditures 11,025,543 12,100,679 12,230,149
Special Projects 0 225,586 0
Transfers from (to)
Reserves (50,008) 1,150,000 1,150,000
Increase (Decrease) in
Fund Balance 869.776 (1,200,895) (1,317,366)
Ending Fund Balance 4.165.557 2.964.662 2,848.190
10
Hotel/Motel Tax Fund
. Revenue $362,389
. Expenditures $389,450
. Reserves $133,901
185,000
180,000
175,000
170,000
165,000
160,000
155.000
199219931994199519961997199819992000
Street Fund
. Revenues $1,199,025
include $200,000
transfer from GF &
REET
. Expenditures
$1,294,731; 53% over
1998 include $300,000
0.4
paving program
. $95,706 decrease in
Reserves
. Reserves $494,245
1.4
1.2
1
0.8
0.6
0.2
o
~eS ~es
Ne~ ~\\.s
~e <'le~
~:P"
e(4eS
~es
11
Utilities (Enterprise Funds)
$24,490,364
. Account for 550/0 of total City expenses
. Rates are set to recover operating costs
and to fund capital projects or debt
service issued to fund capital projects
Electric Uti I ity
. Revenue $16,054,845
. $770,763; 4.75% decrease over 1998
. $273,078; 1.75% less than budgeted
. Operating expenses $14,045,177
. $1,360,664; 12% decrease in power purchases
. Power purchase $890,455; 8% below budget
. Construction included $178,564 modification
to distribution lines
. Debt service $419,150
. Cash balance $8.4 million
12
ir/"f');;<:;'~:;o~/,i;f-~;'\~1;:;':~iC;_';:' ' '" ,;. ", :~F~~':~'f~;:~i\!'ry;~x-;,::,;~,:~~-~~;
Electric Fund
Revenue and Expenses
Variances
Actual Ame nde d Actual vs. Amended Bud.
1999 Budget Positive (Negative)
1999 $ 0/0
Revenues: 16,054,845 16,428,305 (373,460) (2.27)
Expenses by Object
Personnel 939,973 928,059 (11,914) (1.28)
SuppJi:s &Charges vrSemes 2,387,270 2,327,547 (59,723) (2.57)
PO'M:r Purchase 9,729,067 10,619,522 890,455 8.39
UiIity Taxe s 929,667 936,800 7,133 0.76
Capital Outlay 26,408 115,000 88,592 77.04
Construction Projec1s 178,564 150,000 (28,564) (19.Q4)
IXbtService 419,150 419,150 0 0.00
Tmnsi:rs 340,158 325,306 (14,852) (4.57)
Total Expenses 14,950,257 15,821,384 871,127 5.51
Change in Cash Flow 1,104,588 606,921 497,667 82.00
Water & Wastewater Utility
. Revenue $5,801,666; 0.5% over budget
. Operating expenses $3,962,823; 2.4% under
budget
. Debt service of $1.2 million is 30% of
operating budget
. Construction.projects $1 million
. Peabody Street Reservoir
. Jones Street Reservoir
. Elwha emergency valve
. Storm damage repairs
. 13th Street sewer main
. SCADA system
. Cash Reserves $2.3 million
13
Solid Waste Utility
. Revenue $5,363,675; 8.4% increase over
budget
. Landfill revenue from Rayonier
. Grants
. Operating expenses 3,066,722; 20/0 over
budget (taxes)
. Construction of $184,207 includes
preparation for landfill cell expansion
. No rate increases from 1994
. Cash reserves $2.5 million
Summary
. Utilities:
. Stable, especially Solid Waste and Electric
. New issues: fiber optics, landfill closure arid
post closure, water system replacements,
annexations, etc.
. Governmental Funds
. Revenue options
. Level of services
. Street projects
14
"-'--"~'t,o<n:!':'::<:Fj(?~s::riJ;t,r;i\ 5\"'W,-7~?-r!ft'.'j'~':;~~~t\~ti\:
Investment Review
As of March 31, 2000
, Market Overview
· Growing inflation
· Pattern of rate increases
. Five Fed rate increases in eight months
. Fed rates increased from 4.75% to 6%
. Yield in short-term treasuries increased over
140 basis points in one year
'. No significant changes in 30 year bonds
. Inverted yield curve
15
Yield Curve
~e
3tvtmlhs 6MlnU"s 1 Yea- 2Yea-s 5 Yeas 10Years 30 years
City's Investment Portfolio
. Major objectives: safety, liquidity,
yield
. Over $33 millions in investments
.Average return for 1999 was
between 6.2-6.50/0
. Diversification for types of
investments and maturities
16
Types of Investments
Other
4%
CD
19%
LGIP
8%
Maturities of Investments
< 2 years
27%
>30 days
13%
30days-6
months
10%
1 year-2
years
29%
6 rronth-1
year
21%
17
~
.
.
.
FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
CITY MANAGER'S REPORT
April 4, 2000
I TIME
I CITY MEETING SCHEDULE
....,...-....,.:................-..............,...............-..-...........----..
...........,............,...........................,.....no,_'
;.........-..........................-...........-..........-...,.,,-.
::,...........................................-.-...:.........."........
""jiftDyj;;"""'''''''''' """"",...,... .
'-'~:m-ti?j::Hwr;Y:::::::::'
I PATE
Board of Adjustment
City Council Meeting
Utility Advisory Committee Meeting
Law Enforcement Advisory Committee Meeting
Monday, April) 8:00 p.m.
Tuesday, April 4 6:00 p.m.
Monday, April 10 3:00 p.m.
Wednesday, April 12 6:30 p.m.
Wednesday, April 12 6:30 p.m.
Wednesday, April 12 7:00 p.m.
Tuesday, April 17 1:00 p.m.
Tuesday, April 18 6:00 p.m.
Thursday, April 20 7:00 p.m.
Monday, April 24 2:00 p.m.
Wednesday, April 26 7:00 p.m.
Sunday, April 30 10:00 a.m.
YMCA Kick-Off Dinner
Planning Commission Meeting
Mike on KONP
City Council Meeting
Parks, Rec, Beautification Commission Meeting
Lodging Tax Advisory Committee Meeting
Planning Commission Meeting
Annual Benefit Dump Day for the Food Bank
Board of Adjustment
Mike on KONP
Monday, May I 7:00 p.m.
Tuesday, May 2 1 :00 p.m.
Tuesday, May 2 6:00 p.m.
Thursday, May 4 8:15 a.m.
Monday, May 8 3:00 p.m.
Wednesday, May 10 6:30 p.m.
Wednesday, May 10 7:00 p.m.
Tuesday, May 16 6:00 p.m.
City Council Meeting
Gateway Committee Meeting
Utility Advisory Committee Meeting
Law Enforcement Advisory Committee Meeting
Planning Commission Meeting
City Council Meeting
A WC 2000 Annual Conference - Spokane
G:\CNCLPKT\CTYMGR\CMREPT\2000\APRIL4.WPD
117
DATE:
To:
FROM:
SUBJECT:
~ORT ANGELES
.
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
March 30, 2000
MA YOR DOYLE AND CITY COUNCIL
Michael Quinn, City Manager ~.
Informational Report
Work Schedule:
To keep the City Council informed on the general activities to which I have been involved the last
two weeks, the following highlights are included for your information: .
Legislative Contacts: None
Staff Tour: None
Community Contacts: (1) Meeting with Rayonier officials concerning progress with the
EP AlDOE cleanup agreement and an opportunity to meet Lee Nutter, President ofRayonier, (2) joint
meeting with the Port and County on the 23rd to review projects and issues of mutual concerns and
foster collaborative efforts in dealing with these issues, (3) Co-sponsorship with the School District
to honor the Lower Elwha Tribe at a potlatch held on the 30th to foster community relations, (4)
Employee Awards luncheon on the 29th to honor Sgt. Gale Turton as the James Abernathy
Outstanding Public Service recipient, (5) Downtown Forward meeting which was mutually
supportive of goals expressed by the Lodging Tax Committee.
Major Items: (1) staff review and development of proposals dealing with property
management leases to review with the Real Estate Committee, (2) personnel meetings on the recently
approved non-union compensation package in order to explain issues to employees, (3) review of
issues associated with the recent Lodging Tax Committee recommendation to allocate funds toward
capital improvements ideally associated with a Convention facility, (4) NOAA Conference
conducted on the 30th with federal, state, and local officials to review ways of improving
communications and public relations associated with major projects that impact the community, (5)
coordination with the Port Authority to request funding assistance for pier expansion to aid economic
development, (6) final review of items associated with the AFSCME contract proposal for labor
negotiations.
Additional Staff Information Reports: .
These items are general interest information and minutes for your use. I have reviewed the reports
with the respective departments and have no further additions at this time, but am available for any
questions.
118
o
~
.~
~
~ORTANdELES
WAS H I N G TON, U. S. A.
PUBLIC WORKS DEPARTMENT
DATE:
April 4, 2000
To:
Michael Quinn, City Manager
~v\.l;
Glenn A. Cutler, Director of Public Works and UtilitieS;;>
FROM:
SUBJECT:
Brickie's Tavern, 1440 Marine Drive
The abatement of the remaining portion of the old Brickie's Tavern has been a long process and due to
the denial of the street vacation the structure will soon be removed. The owner has been sent a letter
requesting the removal of the above-mentioned structure within 30 days, they have responded by
telephone, and have assured us that a local contractor has been hired to demolish and remove the structure
within the next two to three weeks.
.
.
119
I
.
.
.
120
ru
.
.
.
DATE:
To:
FROM:
SUBJECT:
~ORT ANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
April 4, 2000
MAYOR DOYLE AND CITY COUNCIL
~v
Glenn Cutler, Director of Public Works & Utilities.(
Leak Detection 2000 Results
The City of Port Angeles Water Division has contracted with Utility Services Associates for the past
10 years. They have detected many leaks over the years resulting in recovery of water revenue and
water conservation.
Leak Detection was performed from March 13th through March 17th. Utility Services Associates
surveyed the areas on our schedule. The Elwha Transmission main had no leaks. The Morse Creek
Transmission has one small leak at an air vent off of Monroe Road. We notified a homeowner of a
leak on his private line. The 20" concrete cylinder line from Peabody Reservoir to 9th Street has no
leaks.
We found no leaks on the bluff area surveyed. This area included the 4/5 alley from 'A' Street to
'I' Street and 5th Street from 'I' Street to 'N' Street.
The last area surveyed was between Race and Ennis from Water Street to 8th Street. The crew found
one fire hydrant leak which was corrected by tightening the valve. There were two 2" main leaks
found. These have both been repaired. A very small leak at a meter has been scheduled to be
repaired.
Estimated combined water loss was 28,440 gallons per day.
N:\PWKS\W A TER\LEAKDET.WPD
121
~
N
N
70,000
60,000
>-
ct1 50 OOO-~
'"C ,
~
~ 40,000
~ 30,000
o
-; 20,000
C) 10,000
o
.
LEAK DETECTION
water loss found & corrected
1991 1993 1994 1996 1997 1998 1999 2000
YEAR (no data for '92 & '95)
.
.
~~- ~ ?(i;'fft:&1;:\":~~"~"~,f:'-T"'-~ ,""':;"'~ ~J.";,,~~r: ::,: ';
· Port At1fJeles
Fire Department
Saving Hearts and Homes
.
February 2000
.
123
February 2000
Total Fire, Dept. Calls
Fire $ Loss/Saved
500
.
250 +-
1,000,000
800,000
600,000
400,000
200,000 ~,--
;
. " -- ------1
,
>-------.-
--~---
o
1999
2000
o
1998
1999
2000
Saved II Loss
February 99/00 Total Calls 227/217
2000 Total Calls YTD 466
1999 Total Calls YTD 477
Saved Loss
2000 YTD 1,164,400 120,600
1999 YTD 123,510 67,200
25 -------
5-----
.
20 ~----
15 -~---------- ______n________ -------
10 ---+----------
o ---~-
Fires> 5K Fires < 5K
Auto
Brush
Haz Mat
. 1999
.. 2000
Year to Fires > $5,000 Fires < $5,000 Auto Fires Brush Fires Haz Mat
Date Incidents
2000
1999
3
3
13
9
3
3
5
1
2: ~
124
x','; ~""')'
Fire & Life Safety Insp
300
0--
250
.200-
150 ------1
I
100 ---j
;
J
--------J
I
!
,
i
50 -"--~
!
Inspections Reinspections
1999 . 2000
Inspections Reinspections
2000 YTO 261 193
1999 YTO 177 135
Medic I Transports
.200 -,--------
I
150 ~--~
100
.=-=-
5'e --
o
ALS BLS
1999 . 2000
Advanced Life Support (ALS) &
Basic Life Support (BLS)
Fire Dept. 1999 2000 %
ALS-YTO 171 159 7 1
BLS-YTD 7 18 61 1
.
i ;""il' i' ~.~~'~i
40
50 .- ~- ----~
Prevention Activities YTO
30
20~-
1 0--------1
i
,
o --'---
. ,
,---._._---..~ -...-----~.~---.-.-.~---,
: ~
;--.------ -----. ---I 1-'--'---'"
.__._--------~-- ----
1999
2000
Permit Inspections
II Plan Reviews
. Public Education Contacts
Permit Plan Public Ed
Inspections Reivews Contacts
2000 42 5 6
1999 40 5 0
400--
350-'":--
300
250 ,-
200
150
100
50
o
Patients Assisted
Fire Dept. Olympic Ambulance
1999 II 2000
Patients Assisted
Fire Oept. 1999 2000 %
YTD 381 382 .26 1
125
126
221 N. Lincoln
Port Angeles, WA.98362
B\ \.\h1'ftt'Q",
'. "";~?
)Ft~_w__'\.,
February 17,2000
To Dan McKeen:
Dan, on behalf of the Port Angeles CrabHouse Restaurant I would like to extend our gratitude to you
and the Fire Dept. for the quick response to the kitchen fire last Monday the 14th, Although the
situation escalated very rapidly, it was only a matter of moments in which you and your team arrived
to extinguish the fire. Again, a sincere thank you to the Fire Dept.
It is reassuring to know we are in such good hands!!!
Sincerely,
g~-7-,,) y,-
Scott Feehan
Restaurant General Manager
.
........................ .
.
.
.
127
.
.
.
128
.
.
.
MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
March 8, 2000
7:00 p.m.
ROLL CALL
Members Present:
Bob Philpott, Linda Nutter, Fred Norton,
Chuck Schramm
Members Absent:
Fred Hewins, Bob King, Mary Craver
Staff Present:
David Sawyer, Sue Roberds, Dan McKeen, Greg Darling
Public Present:
Ken Sweeney
In the absence ofthe Chair, and there being no Vice Chair~ it was decided that Commissioner
Nutter would be Acting Chair for the meeting. The agenda was reorganized to allow for
elections for the term 2000 - 2001.
STAFF REPORTS
Commissioner Norton moved to nominate Commissioner Fred Hewins as Chair for the term
2000 - 2001. Commissioner Philpott seconded the nomination which passed 4 - O.
Commissioner Norton moved to nominate Commissioner Nutter as Vice Chair for the term
2000 - 2001. Commissioner Philpott seconded the motion which passed 4 - O.
APPROVAL OF MINUTES
Commissioner Schramm noted that under "Public Present" the public should be noted
as Dr. John Mather not Dr. John Baker. Commissioner Philpott m_oved to approve the
February 26, 2000, meeting minutes as corrected. The motion was seconded by
Commissioner Norton and passed 4-0.
PUBLIC HEARINGS:
SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 00-04 -
PORT OF PORT ANGELES. 800 Block Marine Drive: Proposal to upgrade by
providing handicapped accessibility improvements to the Harbor Master's office at
the Port Angeles Boat Haven, in the Industrial Heavy zone.
Senior Planner David Sawyer reviewed the Planning Department's staffreport. Vice Chair
Nutter opened the public hearing following reading the affirmation of truthfulness that those
providing testimony are required to make prior to their testimony.
129
Planning Commission Minutes - March 8. 200
Page 2
Ken Sweeney, Planning and Environmental Manager for the Port of Port Angeles, 338 .
West First Street, indicated that this is a straight forward application for work required to
make the Harbor Master's facility accessible to everyone. He agreed with the analysis
provided in staffs report.
Mr. Sweeney answered Commissioner Philpott that the need for the shoreline permit is that
the project cost of$17,000 exceeds the $2,500 threshold for such permits.
There being no further testimony, Vice Chair Nutter closed the public hearing.
Commissioner Philpott moved to approve the shoreline substantial development permit
citing the following conditions, findings, and conclusions:
Conditions:
1. Approval is for the project identified as Attachment B to the March 8, 2000, Planning
Department Staff Report for SMA 00-04 and as hereby conditioned.
2 The project shall comply with all regulations of the City's Shoreline Master Program,
specifically those of Chapters 4,5,6 and 7.
3.
The proposed project shall meet all federal, state, and local requirements.
.
Findings:
Based on the information provided in the March 8, 2000 Staff Report for SMA-00-04
(including all of its attachments), comments and information presented during the public
hearing, and the Planning Commission's discussion and deliberation, the City of Port
Angeles Planning Commission hereby finds that:
1. The applicant, the Port of Port Angeles, applied for a Shoreline Substantial
Development Permit on January 18,2000. The application was determined to be
complete on January 26, 2000. The application is identified as Attachment B to the
March 8, 2000, Planning Department Staff Report for SMA 00-04.
2. The Port of Port Angeles SEP A Responsible Official determined the project exempt
on January 17,2000.
3. In accordance with legal requirements of the City of Port Angeles and the State of
Washington, the notice of application and subsequent hearing process was advertised
in the Peninsula Daily News' legal section on January 26, 2000.
4.
The public comment period for this application ran from January 28, 2000 to
February 11,2000.
.
130
.
.
.
"'~/'-~_'~ i:";'''fitl'' , ~i~_.;:;!' \;''1,i,~',o~~lt{1>',;'
Planning Commission Minutes - March 8. 200
Page 3
5.
The applicant is proposing to construct a 35' long wheelchair ramp along the east
side of the existing building and 60 sf of new decking and stairs outside the
building's main entrance. The project will also include new striping in the parking
lot and a handicapped accessible toilet within the building.
6. There is no over water construction proposed.
7. Neither the City's Fire Department or Public Works Department recommended any
conditions of approval specific to this application.
8. The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning
Ordinance were reviewed with respect to this application.
9. The site is located in the Industrial [I] designation of the Comprehensive Plan Land
Use Map. It is zoned Industrial Heavy [IR], and its Shoreline Designation is Urban-
Harbor [UH].
10. Related Comprehensive Plan and Shoreline Master Program policies are included in
Attachment C to the March 8, 2000 Staff Report for SMA 00-04.
11. The City's waterfront trail runs east and west along Marine Drive in the area of this
location.
12.
The following Agencies and Tribes were notified ofthe application on January 24,
2000: Washington State Department of Fish and Wildlife, Washington State
Department of Ecology, and the Lower Elwha Klallam Tribal Council. No
comments were received from any agency or Tribe.
Conclusions:
Based on the information provided in the March 8, Staff Report for SMA 00-04, including
all of its attachments, comments and information presented during the public hearing, the
Planning Commission's discussion and deliberation, and the above listed findings, the City
of Port Angeles Planning Commission hereby concludes that:
A. As conditioned, the project is consistent with the City's Comprehensive Plan, Zoning
Ordinance, and Shoreline Master Program. The use of the building as the Harbor
Master's office is considered part of the harbor's freight and transportation terminal
use and is a permitted use in the IH zone and UH shoreline designation. The
proposed project is an investment in the existing facility and helps improve the
overall accessibility of the harbor facilities.
B.
As conditioned, the project will not be detrimental to the shoreline and Urban
environment.
131
Planning Commission Minutes - March 8. 200
Page 4
c.
The City's waterfront trail is not effected by this project.
D.
As conditioned, the proposed project will enhance the public health, safety and
welfare.
.
E. The State Environmental Policy Act requirements have been fulfilled.
The motion was seconded by Commissioner Norton and passed 4 - O.
SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 00-07.
PORT OF PORT. ANGELES. 100 Block North Tumwater Street: Proposal to
establish a stormwater drainage control system on Industrial Heavy property in
association with a boat building facility. A second phase includes paving the property
Senior Planner David Sawyer reviewed the Planning Department's staff report
recommending approval of the shoreline permit as proposed. He responded to a question
from the Commission that there is a five year period during which substantial work toward
the permitted activity must occur or a permit will expire. Vice Chair Nutter opened the
public hearing following reading the affirmation of truthfulness that those providing
testimony are required to make prior to their testimony.
Ken Sweeney, Planning and Environmental Manager for the Port of Port Angeles, 338
West First Street, agreed with staffs analysis and noted that the application is in an attempt .
to comply with Best Management Practices to Prevent Stormwater Pollution at Log Yards
Department of Ecology publication 1995. The ultimate intention is to pave the area but
funds will probably not be available until 2001. The accurate area of the proposed
improvement is 3 acres rather than the 11 acres noted in the application. Ductile iron water,
sewer, and storm drain pipe were installed in the Admiral Marine improvement project in
1996 and were engineered to accommodate the stormwater drainage for the area including
the proposed area. The oil/water separator was a huge structure, approximately 12' x 16' in
size, and was intended to handle future improvements. The stormwater pipe to the outfall
is a 12" line also intended to handle the entire area. Comments written by Anne Shafer, of
the Washington State Department of Fish and Wildlife, were written prior to her on-site
investigation. Following that on-site review, she determined that there is no hydraulics
project approval required and as the area is surrounded by paved streets, no buffer will be
required. Larson Archaeological Services has been contacted to be on-site while excavation
is going on. The original shoreline in this area is normally at Marine Drive, but in this
particular instance, the shoreline jutted out about 100' north of Marine Drive, and thus, an
archaeologist will be hired.
In response to Commissioner Philpott, Mr. Sweeney answered that overall grading will be
approximately one foot.
In response to Commissioner Nutter, the site is listed on the State's list for hazardous debris .
due to the history ofthe area as a bulk fuel storage facility. The entire shoreline between the
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Planning Commission Minutes - March 8. 200
Page 5
K-Ply Mill and the boat haven has been historically used as a large scale fuel distribution and
storage area as well as mill usage. Remedial investigation is being done. It is in the hands
of the Department of Ecology to determine what happens next. The contaminated soil is
approximately 7' to 12' below the surface below where the proposed work will be done. The
soil sits on the ground water under the site. As the tide fluctuates the zone rises and falls.
Extensive consultation was had with the Department of Ecology on the site and the
construction was permitted as it did not penetrate the contaminated soil area. The current
project lines will be placed about 3' into the soil. The lines will be ductile iron which should
protect the improvement from activity on the site.
There being no further testimony, Vice Chair closed the public hearing.
Commissioner Norton moved to approve the shoreline permit with the following
conditions, findings, and conclusions:
Conditions:
1. Approval is for the project identified as Attachment B to the March 8, 2000, Planning
Department Staff Report for SMA 00-07 and as hereby conditioned.
2 The project shall comply with all regulations ofthe City's Shoreline Master Program,
specifically those of Chapters 4, 5, 6 and 7.
3.
The proposed project shall meet all federal, state, and local requirements including
a City Environmentally Sensitive Area Approval and a Clearing and Grading Permit.
4. The capacity of the site's existing stormwater facility shall be reviewed and, if
necessary, upgraded to assure its adequacy to handle any increase in capacity
accepted from the proposed facility.
5. Buffers shall be erected to prevent untreated stormwater overflow from entering the
harbor as necessary.
6. The site's drainage plan shall be consistent with the Department of Ecology's
"Storinwater Management Manual ForThe Puget Sound Basin".
7. Prior to any work on the site associated with this permit, the applicant shall provide
information as requested by the Washington State Department of Fish and Wildlife
(WDFW) to access the project's impact on fish resources and habitat. If determined
by WDFW, a Hydraulic Project Approval permit is required, said permit shall be
obtained prior to beginning any work associated with this permit.
8.
If, during any excavation, phenomena of possible archaeological interest are
uncovered, the developer shall immediately stop such work and provide for a site
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Page 6
inspection and evaluation by a professional archaeologist approved by the Elwha
Klallam Tribe to ensure that all possible archaeological data is properly salvaged. .
Per the request of the Lower Elwha Klallam Tribal Council, the applicant shall
contact Larson Archeological and Anthropological Services or other similar
professional approved by the Tribe, to determine the need for an archeologist to be
on site during excavation.
9. The paving portion of the project shall occur within the 5 year life ofthis permit.
Findings:
Based on the information provided in the March 8, 2000 Staff Report for SMA-00-07
(including all of its attachments), comments and information presented during the public
hearing, and the Planning Commission's discussion and deliberation, the City of Port
Angeles Planning Commission hereby finds that:
1. The applicant, the Port of Port Angeles, applied for a Shoreline Substantial
Development Permit on January 18, 2000. The application was determined to be
complete on January 26, 2000. The application is identified as:Attachment B to the
March 8, 2000, Planning Department Staff Report for SMA 00-07.
2.
The Port of Port Angeles SEP A Responsible Official issued a Determination of Non-
Significance for the project on January 12,2000.
.
3. In accordance with legal requirements of the City of Port Angeles and the State of
Washington, the notice of application and subsequent hearing process was advertised
in the Peninsula Daily News' legal section on January 26, 2000.
4. The public comment period for this application ran from January 28, 2000 to
February 14,2000.
5. The applicant is proposing the installation of a stormwater collection system which
includes regrading the site, installation of 365' of underground drain pipe and three
catch basins. The site will also be entirely paved in a second phase of the project.
6. The area to be graded is approximately 3 acres in size and is part of the existing log
yard. Approximately 1,000 cy of material will be redistributed on the site. There
will be no importing or exporting of material.
7. The grading and pipe installation is scheduled for June and August of 2000.
8. There is no over water construction proposed.
9.
Neither the City's Fire Department or Public Works Department recommended any
conditions of approval specific to this application.
.
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Planning Commission Minutes - March 8. 200
Page 7
10.
The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning
Ordinance were reviewed with respect to this application.
11. The site is located in the Industrial [I] designation of the Comprehensive Plan Land
Use Map. It is zoned Industrial Heavy [IH], and its Shoreline Designation is Urban-
Harbor [UH].
12. Related Comprehensive Plan and Shoreline Master Program policies are
included in Attachment C to the March 8, 2000 Staff Report for SMA 00-07.
13. The City's waterfront trail runs east and west along Marine Drive in the area ofthis
location.
14. The following Agencies and Tribes were notified of the application on January 24,
2000: Washington State Department of Fish and Wildlife; Washington State
Department of Ecology; and the Lower Elwha Klallam Tribal Council.
15. The drainage flow of the site will be directed to an oil/water separator and storm
system that currently exists for the easterly portion of the log yard.
16. The Port has an existing NPDES permit for this site and a stormwater pollution
prevention plan has been prepared.
17.
The project is located between Marine Drive and the Port of Port Angeles harbor, in
the marine terminal area. The site consists of sand and gravel fill, built on dredge
material taken from the harbor. It is bounded on the west by Tumwater Street and
Tumwater Creek, beyond the creek is an additional log handling and storage yard.
To the east is the Admiral Marine yacht manufacturing development. The Port's
marine terminals are to the north and there is a bulk fuel plant to the south, across
Marine Drive.
18. The State Department ofFish and Wildlife commented on the proposed project in a
letter dated February 15,2000. In the letter, they recommend the capacity of the
existing stormwater facility, to which the new facility wi111ink, be reviewed, and if
necessary, upgraded to assure it's adequacy to handle the increased capacity. They
also recommend, buffers be erected to prevent untreated stormwater overflow from
entering the harbor and the drainage plan be consistent with the Department of
Ecology's "Stormwater Management Manual For The Puget Sound Basin".
Additionally, the Department indicated a need for additional information to access
the project's impact on fish resources and habitat and the need for a Hydraulic
Project Approval permit.
19.
The Lower Elwha Klallam Tribal Council recommended the applicant contact Larson
Archeological and Anthropological Services to determine the need for an
archeologist to be on site during excavation.
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Planning Commission Minutes - March 8. 200
Page 8
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20.
During the public hearing the applicant indicated that the stormwater outlet to be
used for this project is a 12" ductile iron pipe which was originally designed to
include drainage from the site.
.'
Conclusions:
Based on the information provided in the March 8, Staff Report for SMA 00-07, including
all of its attachments, comments and information presented during the public hearing, the
Planning Commission's discussion and deliberation, and the above listed findings, the City
of Port Angeles Planning Commission hereby concludes that:
A. As conditioned, the project is consistent with the City's Comprehensive Plan, Zoning
Ordinance, and Shoreline Master Program. The proposed project is an investment in
the existing facility and helps improve the control and quality of stormwater runoff
from the site.
B. As conditioned, the project will not be detrimental to the shoreline and Urban
environment.
C. The City's waterfront trail is not effected by this project.
D.
As conditioned, the proposed project will enhance the public health, safety and
welfare.
.
E. The State Environmental Policy Act requirements have been fulfilled.
Commissioner Schramm seconded the motion which passed 4 - O.
STAFF REPORTS
None.
REPORTS OF COMMISSION MEMBERS
Commissioner Schramm asked if there is a project application pending as identified by a
large sign south of the City's Waterfront Trail east of the Red Lion Inn. Planner Sawyer
noted that it is a sign that was erected by a property owner, there are no applications pending
and no approved action on the property. As the property is within a shoreline area a
shoreline substantial development permit would be required for the type of proj ect advertised
on the sign. None has been applied for, and staffhas no contact with the owner in the past
year.
ADJOURNMENT
The meeting adjourned at 7:45 p.m.
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Linda Nutter, ice Chair
DATE:
To:
FROM:
SUBJECT:
,.:\<:',"""
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
April 3, 2000
MA YOR DOYLE AND CITY COUNCIL
YVONNE ZIOMKOWSKl, FINANCE DIRECTO\\.V U
BOB COONS, HUMAN RESOURCES MANAGER ~
CONVERSION OF CAR ALLOWANCE TO DEFERRED COMPENSATION PLAN
FOR CITY MANAGER
Currently, City Manager Quinn is p<iid $300 per month ($3,600 annually) for a car allowance. He
has requested that staff investigate the possibility of converting this payment to the existing deferred
compensation plan.
There appear to be no obstac1esin allowing for this conversion.. The only additional expense
associated with this conversion would be a 1.45% (or $52 annual} charge to the City for medicare
tax, which is a part of mandatory social security payments. .staff will proceed unless directed
otherwise by the Council.