HomeMy WebLinkAboutAgenda Packet 04/04/2007
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AGENDA
CITY COUNCIL MEETING
321 East 5th Street
April 4, 2007
REGULAR MEETING
6 :00 pm
FORTANGELES
WAS H I N G TON, U. S. A.
Note: The Mayor may determine the order of business fora particular City Council meeting. The agenda should be arranged
to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings
may include the following:
A. CALL TO ORDER - Regular Meeting (6:00 p.m.)
B. ROLL CALL -
PLEDGE OF ALLEGIANCE
PUBLIC CEREMONIES/PRESENT A TIONS
1. Proclamation in Recognition of Sexual
Assault Awareness Month
2. Proclamation in Recognition of Child Abuse
Awareness Month
3. Proclamation in Recognition of National
Volunteer Week
4. Retirement Proclamation for Naomi Riggins
C. WORK SESSION
1. Report from United Way on 2006 Human
Services Fundin and Contract for 2007
D. (1) LATE ITEMS TO BE PLACED ON TillS OR FUTURE AGENDAS as determined by City Manager or
Council member
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B-1 1. Present proclamation to Becca Korby,
Healthy Families of Clallam County
B-3 2. Present proclamation to Brian Pettyjohn,
Exchange Club of Port Angeles
B-5 3. Present proclamation to Bill Sterling and D
Bellamente
B-7 4. Present roclamation
C-1 1. Presentation by Jody Moss, Executive
Director of United Way; Ap rove contract
(2) PUBLIC COMMENT This is an opportunity for members of the public to speak to the City Council about
anything. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than
5 minutes per person and a total of 15 minutes for this comment period. (These time periods may be lengthened or
shortened at the discretion of the Mayor.)
E. CITY COUNCIL COMMITTEE REPORTS
F. ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
1. Ordinance to Establish Compost Sale Prices F -1 1. 2nd reading; Adopt ordinance
G. RESOLUTIONS
H. OTHER CONSIDERATIONS
1. Port Angeles Water Treatment Plant H-1 1. Approve easement modifications
Easement for the Elwha Dam Removal
Project
2. lnterlocal Agreement with Department of 2. Approve interlocal agreement
Ecology
I. PUBLIC HEARINGS - QUASI-JUDICIAL
(7:00 P.M. or soon thereafter)
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDI~G ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
April 4, 2007 Port Angeles City Council Meeting
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PUBLIC HEARINGS - OTHER
1. Adamich Annexation
2. First Christian Church Street Vacation
3. Park Meadows Final Subdivision
4. Cathleen Estates Final Subdivision
K. FINANCE
1. Gateway Construction Support Services
Agreement, Project 97-20
2. 8th Street Bridge Replacements, Project 02-15
3. Exeltech Construction Management
Agreement Amendment No.4 for 8th Street
Bridge Replacements, Project 02-15
4. Replacement of Mail Machine and Postage
Meter
L. CONSENT AGENDA
1. City Council Minutes dated March 20
2. Department of Ecology Grant for Shoreline
Master Program Update
3. Expenditure Approval List 3/1 0 - 3/23
$2,432,745.78
J-l 1. Conduct public hearing; Continue to April
17
J-ll 2. Conduct public hearing; 1 st reading of
ordinance; Continue to April 17
J-23 3. Conduct public hearing; 1 st reading of
ordinance; Adopt ordinance
J-31 4. Conduct public hearing; 1 st reading of
ordinance; Ado t ordinance
K-l 1. Approve agreement
K-3 2. Award project
K-7 3. Approve amendment
K-9 4. Approve agreement
L-l Accept Consent Agenda
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M. INFORMATION
1. City Manager Reports:
2. Planning Commission Minutes - March 14 M-l
3. Parks Commission Minutes - February 15 M-5
4. Change Orders, Contracts under $25K, Bids M-9
and Grants
5. Quarterly Consultant Report M-11
N. EXECUTIVE SESSION (As needed and determined by City Attorney) - RCW 42.30.110(1)(b), real
estate, and RCW 42.30.110(1)(g), review em loyee erformance.
O. ADJOURNMENT
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as land use permit
applications, proposed amendments to City land use regulations, zoning changes, and annexations. In addition, the City Council
may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may
be controversial, and the City Council may choose to seek public opinion through the public hearing process.
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NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
April 4, 2007 Port Angeles City Council Meeting
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~ORTANGELES
WAS H I N G TON, U. S. A.
I.
CITY COUNCIL MEETING
CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Rogers
Deputy Mayor Williams
Councilmember Braun
Councilmember Headrick
Councilmember Munro
Councilmember Petersen
Councilmember Wharton
Staff Present:
Manager Madsen
Attorney Bloor
Clerk Upton
G. Cutler
D. McKeen
T. Riepe
y. Ziomkowski
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April 4. 2007
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III. PLEDGE OF ALLEGIANCE:
Led by: ~nJl T\l!.iDfY\~m./bQk ~-D
· FORTANGELES
CITY COUNCIL MEETING
Attendance Roster
WAS H I N G TON, U. S. A.
DATE OF MEETING: April 4. 2007
LOCATION: City Council Chambers
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City of Port Angeles
FORTANGELES
Ordinance/Resolution Distribution List
WAS H I N G TON, U.S. A.
City Council Meeting of
April 4, 2007
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PROCLAMA TION
In Recognition of
SEXUAL AS SAUL T AWARENESS MONTH - April 2007
WHEREAS, the month of April is recognized nationally as Sexual Assault Awareness month
and is dedicated to making a concerted effort to raise awareness about and prevent
sexual violence; and
WHEREAS, sexual violence is a serious problem that affects millions of people every year and
its victims are at increased risk of being abused again and with very harmful and
lasting consequences for victims, families and conmlUnities; and
WHEREAS, sexual assault awaTeness works towards changing the belief systems and practices
that support violence against children, women and men and it is important to
recognize that everyone is responsible for preventing sexual violence; and
WHEREAS, we recognize the right of all children, women and men to live without fear of any
fonn of violence, intimidation or degradation and to live in peace and dignity in a
safe. community envirollillent.
NOW, THEREFORE, I, Karen A. Rogers, Mayor, ON BEHALF OF THE CITY
COUNCIL OF PORT ANGELES, do hereby urge all citizens to join in recognizing April 2007
as Sexual Assault Awareness Month in POli Angeles and to observe the day by encouraging
others to eliminate violence and oppression from our conTI1lUnity through the building of social
intolerance toward sexual assault. FUlihermore, I encourage all citizens to continue working
together to achieve a healthy, harmonious and safe commUllity for all of us to enjoy today and in
the future.
Karen A. Rogers, Mayor
April 4) 2007
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PROCLAMA TION
In Recognition of
CHILD ABUSE PREVENTION MONTH - APRIL 2007
WHEREAS, child abuse is a serious and growing problem affecting more than 3.2 million of our
nation's children aIUlUally with many more instances going unrepOlied; and
WHEREAS, this societal malignancy called child abuse respects no racial, religious, class. or
geographical boundaries, and, in fact, has been declared a national emergency; and
WHEREAS, child abuse prevention has been the national project of Exchange Clubs since 1979 and
coordinates a network of more than 100 child abuse prevention centers tlu'oughout the
United States; and
WHEREAS, the Exchange Club of POli Angeles, tlu'ough a large percentage of the funds raised by
their volunteers each year, is making significant progress in stopping this crime against
our local families and children.
NOW, THEREFORE, I, Karen A. Rogers, Mayor, ON BEHALF OF THE CITY COUNCIL OF
PORT ANGELES, do hereby proclaim the month of April 2007 shall be observed as Child Abuse
Prevention Month in Pod Angeles and urge all citizens to use this time to better understand, recognize
and respond to this grievous problem.
AND, FURTHER, I congratulate the Exchange Club OfPOli Angeles for its continued success in helping
families break free from the cycle of child abuse. Children are too great a gift to abuse.
Karen A. Rogers, Mayor
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April 4, 2007
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, PROCLAMA TION
In Recognition of
NATIONAL VOLUNTEER WEEK
April1Stb - 21st, 2007
WHEREAS, the City of Port Angeles values the contributions of all volunteers and recognizes that
volunteer action can effect positive change for an entire community, no matter how big
or small; and
WHEREAS, the generous spirit of the people of Port Angeles has given this city a great and long-
standing tradition of voluntary services where thousands of volunteers have given of
their time and talents on a daily basis. They have made a real difference in the lives of
our children, adults, and the elderly; and
WHEREAS, during 2006, volunteers devoted a total of 28,651 hours to the City through the Fire
Department, Police Department, Waterfront Trail, Senior Center, and Recreation
programs; and
WHEREAS, the City of Port Angeles acknowledges the contributions of big-hearted volunteers who
demonstrate tlUe caring and compassion through selfless devotion to community service.
NOW, THEREFORE, I, Karen A. Rogers, Mayor, ON BEHALF OF THE CITY COUNCIL OF
PORT ANGELES, do hereby proclaim April 15th - 21St, 2007 as National Volunteer Week in the City of
Port Angeles and urge all citizens to honor our volunteers for all they do to improve our community and
to recognize how this great treasure is extremely vital to our quality of life and our future as a caring and
productive city.
AND, FURTHER, I urge all citizens to consider becoming a volunteer. By volunteering and recognizing
those who serve, we all honor what is good in ou 1I11unity.
Karen A. Rogers, Mayor
April 4, 2007
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PROCLAMA TION
In Recognition of The Retirement of
, NAOMI L. RIGGINS
PEN COM COMMUNICATIONS MANAGER
WHEREAS, Naomi L. Riggins has dedicated 30 years in public safety conmmnications with the first
15 years with the Washington State Patrol and the last 15 years as manager of the City of
Port Angeles' 9-1-1 center; and
WHEREAS, during her tenure with the City she has been recognized throughout Washington state as
a highly experienced, knowledgeable, respected and professional leader in the field of
Public Safety Eluergency Communications and has held many impOliant positions on
state and local 9-1-1 boards and conU1lissions; and
WHEREAS, Naomi was instrumental in the creation of Olympic Public Safety Communications
Alliance Network (OPSCAN) that enabled emergency conU11Unications between local,
state, and federal safety personnel for responding and coping with major incidents such
as eaIihquakes, wildfire, and other natural or maIl-made disasters; and
WHEREAS, Naomi provided invaluable assistance aIld insight to the citizens' committee that
successfully campaigned for the passage of the 1/1 oth of one percent sales tax, to enhance
local 9-1-1 dispatch services.
NOW, THEREFORE, I, Karen A. Rogers, Mayor, ON BEHALF OF THE CITY COUNCIL OF
PORT ANGELES, do hereby urge all citizens to join me in expressing our sincere appreciation aIld
thanks to Communications Manager Naomi L. Riggins for her distinguished years of service to the
community aIld highly commend her for the professional manner in which she has carried out her duties
and responsibilities for the safety and security of both citizens and fellow public ,safety personnel.
We extend to her, and her husband, our best wishes for many years of happiness in the future.
Karen A. Rogers, Mayor
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A p,.i1 4, 2007
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DATE:
To:
FROM:
SUBJECT:
pORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
April 4, 2007
CITY COUNCIL
Sherry Wright, Assistant to the City Manager~
Report from United Way on 2006 Human Services Funding and
Recommendation/Contract for 2007
Summary:' United Way is prepared to submit its year-end report on the City's 2006 Human
Services funds. In addition, Jody Moss, United Way Executive Director, will submit the 2007
contract and funding recommendations.
Recommendation: Receive the 2006 year-end report and funding recommendations for 2007, and
authorize the Mayor to sign the contract with United Way for administration of the City's 2007
Human Services funds.
Back2round / Analysis: The City has contracted with United Way to administer the City's
Human Services Funds for a number of years. Similar to previous agreements, United Way will
use 2% of the funds as reimbursement for administrative costs.
For 2007, the level of Human Services funding is budgeted at $124,500. The recommended
allocations total $122,000, plus $2,500 (2% for administrative costs), for a total contract amount of
$124,500.
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Attachments: Attachment 1- 2006 Year-End Report
Attachment 2 - 2007 Contract with Recommended Allocations
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More Than Fifty Years of Caring
ATTACHMENT 1
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March 26, 2007
To: Mayor Karen Rogers
Port Angeles City Council Members
Mark Madsen, City Manager
United Way
of Clallam County
Post Office Box 937
Port Angeles, WA 98362
Tel (360) 457-3011
Fax (360) 457-0529
www,unitedway-wa,org/clallam
From: Jody Moss, Executive Director, United Way of C1allam County
Re: City of Port Angeles Human Services Funding
Enclosed is the 2006 year-end repOli from the agencies that received City of Port Angeles Human Services funding last year, and
the funding reconunendations for 2007. We are continuing to ask funded agencies to repOli on their outcomes. You should feel
very pleased that City OfPOli Angeles funding is having a very positive affect on children and families. Many of the programs
see a core group of people several times or on a continuing basis, which is good prevention practice, and prevention has always
bef;n part of the City's focus for these funds, Continuing paliicipation of clients is one meaSUl"e that a program is establishing
relationships and is able to affect more pelmanent changes in their clients' liVes.
Overall, the programs funded by the City of FOli Angeles repOlied a 25% increase in the numbers they served overall:
10,981 individuals from Port Angeles were served compared to 8,180 last year.
2043 individuals from outside OfPOli Angeles were served
171 were not served but refened elsewhere
~ were unable to be either served or referred elsewhere
The following outcomes are just some of the benefits the City OfPOli Angeles has helped to fund over tIns past year:
o Provided healthy oppOliutnties for low income and at risk youth. -
o Reduce teen pregnancy and STD rates through education and group cOlillseling
o Supported low income fan1ilies with newborns or very young children as they learn to become better parents
o Provided intervention and counseling for families embroiled in domestic violence; provided teen training to prevent dating
violence
o Provided families living in Mt. Angeles neighborhood with parenting, home, and community building skills
o Increased access to dental care thus decreasing use of emergency room. Provided important adult day care services
o Cllildren with severe behavioral health disorders learn appropriate socialization sldlls and parents get much needed respite
o Farmlies leam to communicate better dUl"ing times of conflict and leam new problems solving skills:... children do much
better in schools when parents can solve conflicts more effectively
o Legal clinics and civil attorney services provided to low income families and individuals helping to reduce conflict in their
lives al1Gl1eading to equitable solutions to problems
o Provided high quality childcare to families in transition fi:om homelessness - also includes improving parenting sldlls
o Helps developmentally disabled students to develop life skills, confidence, and independence
o Addresses mIDlet health care and medication needs of the uninsured and under insUl"ed and thus reducing use of the
Emergency Room
On behalf of the United Way Board, I want to express our support for the City's funding of human services. We look forward to
continuing our relationship with the Council and our liaison with our Council representative, Karen Rogers.
Your leadership in providing for human services shows your concem for everyone in our city, including those people
experiencing difficulties in their liVes. Your funds not only have a positive effect on those directly served, but also make the
whole COllli11lUlity saIer and a more inviting place for us all to live and work.
United Way is pleased to have this relationslnp with the City. We encourage your continued support and look forward to
working with you. If you have any questions or concerns regarding this report, please feel free to call me,
Best.~egards,
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OUR MISSION To strengthen our community by helping people to live safe, healthy, and productive liv~. - 3
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City Of.ngeleS
Human Services Funding
Vear End REPORT 2006
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Agency/Program 2006 __ Use offunding -----.-..---. Outcomes -.- Expected # Served actual # served Program Program
-- ~djng. - This orogram 1 vear Budget __ Budge!
f--- --.-, .------ ---------~ "---..--- --.-..- -....-----.-.-
P.A. P.A. for P.A. for AllenCy
Clallam County YMCA
Youth and Family Programs $25,000 Funding supports fee subsidies for low income Childcare and youth programs for families regardless 7180 3710 $1,245,584 $1,571,053
families, supports youth programs (arts, sports, of ability to pay. Youth develop self esteem, stronger
fitness, day camps, and teen center). character, accountability, and leadership skills-
emphasis on at-risk teens
Family Planning of Clallam County
Youth Education Program - Port Angeles $10,000 Funds a health educator who facilitates a Increased knowledge oUeen pregnancy and STDs, 550 900 $13,000 $13,000
weekly support group session in schools and reduced number of pregnancies & STDs, reduction in
youth agencies, provides high school classroom risky behavior, improved decision meking. Result:
education and the Baby Think It Over Program decline in teen pregnancies. Teens report that info will
help them make better decisions.
First Step Family Support Center
Drop-In Center $14,000 Fund drop-in center 5 afternoons/wk. Gives Families' support systems improved, people access 800 659 $14,538 $16,900
help, resources, referrals, misc. assistance to needed resources, children have positive & stimulating
Jow income parents with children ages 0-5 environments to play in. Families get emergency food,
years. supplies.
Healthy Families of Clallam County
Core Services - Domestic Violence $18,000 Support groups for children & youth victims of Participants leam esteem building skills, substance 4943 1093 $514,072 $608,400
Support Group domestic violence or sexual assault, education abuse prevention skills, coping skills. Parents learn
to prevent DV and date rape, crisis intervention effective parenting and communication skills. Students
and emergency shelter for domestic violence learn how to prevent dating violence, substance abuse
victims. Legai advocacy for Protection Orders, and sexuai assault I harassment STudents report
parenting plans, etc. more incidents of sexual harassment
Lutheran Community Services
Support Services for families at Mt $10,000 Collaborative effort with Housing Authority to Stren9then neighborhood of Mt. Angeles View. Help 950 915 $29,450 $29,450
Angeles View Public Housing provide support services to families living at Mt families access services (clothing, food, school
Angeies View public housing - medical, legal, supplies) and attend parenting classes. Families get
domestic violence, transp., education & support and networking, create relationships with
employment. skills neighbors, learn self-help.
Olympic Community Action
Oral Health Care Access Respite $10,000 Provide assistance to low income individuals & Less visits to ER, less pain and suffering. Clients 220 1048 $20,000 $180,000
care for families of elderly (Adult Day families for dental needs. Provide respite care treated with respect. Provided the equivalent of
Care) for families who care for elderly family members $400,000 in dental care during last six months of 2006. .
with dementia. 22 participated in Adult Day Care - they can stay in
----- community with family caregivers longer.
Peninsula Community Mental Health .
Respite Care/Families with children - $10,000 Funds 10 non-Medicaid eligible PA kids with Children learn I demonstrate constructive and 80 63 $152,564 $152,564
Adventure Bound Summer program sociaVbehavioral problems (below 200% of appropriate behaviors at home and school. Results in
poverty level) to attend therapeutic recreation less anger and violent behaviors. Parents get much
summer program. Includes cost of food, needed respite from stress.
1--- transport.
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Page 1 of 2
City of Port Angeles
Human Services Funding
Year End REPORT 2006
AQencv/ProQram 2006 Use offundina Outcomes EXDected # Served actual # served ProQram Prooram
Funding. ----.- 1---. This orogram 1 year BudQel Budget
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- P.A. P.A. for P.A. for Agency
Pen(nsula Dispute Resolution Center
ParenVfeen mediation programs $7,000 Support for parent'teen mediation program and Less family conflict means more family support. which 68 119 $5,440 $8,240
teen mediator trainings. Covers marketing, reduces at-risk behavior. Teens more likely to comply
salaries, training scholarships, and supplies and with "house rules" when they have an equal voice in
overhead. creating fair, consistent a9reements.
Pro Bono Lawyers
Legal Assistance for low income $3,000 Funds general office overhead and salaries. Regular legal clinics held at office - clients can use 386 1210 $5.000 $5,000
individuals Also, update software to track client case status computer. Regular and accessable office hours.
niore efficientiy. Clients can speak to attomey within one week.
Serenity House of ClaIlam County
Childcare Center at the Commons $10,000 Child care & preschool for children of homeless Breaks cycle of homelessness by allowing parents to 100 68 $144,250 $144,250
and at-risk families. Includes nurturing, nutrition seek employment, education, or training while children
program, social skills, field trips, supplies, etc. are well cared for and nurtured. Families participate in
parenting I support groups. Kids' better social skills
result in positive self-concept, self esteem, better
respect for. others.
Soecial Needs Advocacv Parents
Day Programs, Summer Campout, and $2,460 Funds support services for developmentally Students more confident and independent in their daily 183 207 $19,502 $42,395
Newsletter for Developmentally Delayed disabled clients: Life skills classes, summer living tasks. Better social skills, ability to wort< as a
clients and their families campout, resource newsletters, Voyagers team. Families and clients can better advocate for
program. Covers supplies, outings, etc. themselves, get mone appropriate services.
Volunteers in Medicine ofthe Olympics
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Free Medical Clinic for under - and $5,000 Purchase Prescription drugs for Clinic With medication access and compliance, patients 424 989 $34,872 $50,112
uninsured patients Dispensary, and subsidize costs of Rx drugs for improve and often can return to wort<. They return to
the neediest patients clinic for refills and monitoring of chronic diseases.
Community gets healthier, more productive people.
Pro9ram Totals $124,460 15,884 10,981 $2,198,272 $2,821,364
United Way Administration - 2% $2,540
Total from the City $127,000
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ATTACHMENT 2
CONTRACT
THIS CONTRACT is entered into this _ day of April, 2007, between the City of Port
Angeles, Washington, hereinafter referred to as IICityll, and United Way of Clallam County,
Washington, hereinafter referred to as IIUnited Wayll.
REPRESENT A nONS
1. As a code city operating under Title 35A RCW, the City of Port Angeles has the legal
authority, as setforth in RCW35A.l1.020, to exercise broad powers in the rendering oflocal social,
recreational, and educational services, hereinafter referred to as "human services."
2. It is in the public interest for City funds to be expended for human services.
3. United Way is willing and able to allocate, administer, and distribute such human
services on the City's behalf.
AGREEMENTS
NOW, THEREFORE, in consideration of the above representations and the payments,
covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto,
the parties covenant and agree as follows:
1. Scope of Services. United Way shall provide the following services:
A.
Atmually identify local human service priorities with input and direction from
the City Council;
B.
Establish a process for receipt and review of requests to the City for funding
local human services, which process shall include the paliicipation of a City
Council member on the United Way admissions and fund distribution
committee and final approval of allocations by the City Council;
C.
Analyze proposals received and develop recOlmnendations for allocation of
the City's annual human services budget appropriation;
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D.
Ensure the distribution of funds as set forth in the attached Exhibit A in
accordance with City policy, legal guides and sound fiscal policy;
E. Maintain separate accounting and auditable fiscal records for City funds;
F. Provide a year-end report to City regarding provision of services; and
G. Monitor use of funds to assure that terms are carried out and desired
outcomes achieved.
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2. Duration of Contract. The time of performance by United Way shall be
commensurate with the City's2007 budget calendar.
3. Compensation and Method of Payment.
A. The City shall reimburse United Way for the services rendered as specified
in Section 1 of this Contract at the rate of two percent of the funds distributed.
B. The funds shall be transferred from the City to United Way on a quarterly
basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any
accrued interest shall be retained by United Way for subsequent distribution to City-funded human
services.
4. Recordkeeping and Reporting.
United Way will provide quarterly financial reports reflecting activities funded with
City appropriations and semi-annual reports showing the success in meeting established objectives.
Each quarterly report will be due within sixty (60) days of the end ofthe quarter. Each semi-ammal
report will be due with the 2nd and 4th quarter reports.
5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify
and save the City harmless from and against any and all claims, damages, losses, and expenses,
including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services,
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. materials or supplies in cOilllection with the performance of this Contract or Subcontract thereof.
6. Breach.
A. In the event of either party's material breach of the terms or conditions ofthis
Contract, the non-breaching party reserves the right to withhold payments or services until corrective
action has been taken or completed. However, the party shall not exercise this right until it has given
written notice of such material breach to the breaching party and ten days have passed since the
receipt of such notice.
B. If either party shall materially breach any of the covenants undertaken herein
or any of the duties imposed upon it by this Contract, such material breach shall entitle the other
party to terminate this Contract, provided that the party desiring to terminate for such cause shall
give the offending party at least twenty days' written notice, specifying the particulars wherein it is
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claimed that there has been a violation hereof, and if at the end of such time, the party notified has
not removed the cause of complaint, or remedied the purported violation, then the termination of this
Contract shall be deemed complete.
C. The rights stated above are in addition to and not in lieu of all other rights and
remedies which State law offers for breach or default.
7. Non-Discrimination. United Way shall conduct its business in a mamler which
assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or
national origin, and, in particular:
A. United Way shall maintain open hiring and employment practices and will
welcome applications for employment in all positions, from qualified individuals who are members
of minorities protected by federal equal opportunity/affirmative action requirements; and,
B.
United Way shall comply with all requir~ments of applicable federal, state or
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local laws or regulations issued pursuant thereto, relating to the establishment of non-discriminatory
requirements in hiring and employment practices and assuring the service of all persons without
discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled
veteran condition, physical or mental handicap, or national origin.
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8. Independent Contractor. The relation created by this Contract is that ofindependent
contracting entities. United Way is not an agent of the City. United Way, as an independent
contractor, has the authority to control and direct the performance of the details ofthe services to be
provided. United Way shall control and direct the performance of the details of the services to be
provided. If money for human services is distributed under this Agreement to another agency, that
other agency shall be an independent contractor and not an agent of the City.
9. Entire Contract. The parties agree that this Contract is the complete expression of
the terms hereto and any oral representation or understanding not incorporated herein is excluded.
Further, any modification ofthis Contract shall be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused tIns Contractto be executed the day and .
year first hereinabove written.
CITY OF PORT ANGELES
UNITED WAY
Karen A. Rogers, Mayor
By:
Title: Executive Director
By:
ATTEST:
ATTEST:
Becky 1. Upton, City Clerk
Title:
APPROVED AS TO FORM:
William E. Bloor,
City Attorney
G:\LegnUlnckup\AGREEMBNTS&CONTRACTS\2007 AgrmlJl & ConlrnclJl\2007-UniledWny.con.3-22.07.wpd (Rev Mnrch 27,2007)
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United Way of Clallam County - 2007.port Angeles Human Services Funding
EXHIBIT A.
Agency/Program I 2004 i 2005 2006 2007 2007 : Use of funding ! Outcomes # Served I Program I Program
I Alloc. i Alloc. i Alloe. Request Recommen. ..-..=t This program Budget Budget
I ! I P.A. for P.A. for Agency
Boys and Girls Club I
Heaith and Human Services $20,000 I I $10,000 $5,000 Purchase food for daily meals and snacks, art Youth are safe and in positive activities alter 200 $241.546 I $241,546
Program I and recreation supplies. Pay for gas and vehicle school and in summer. Nutritious meals and
malnt. for transporting members to Club after homework assistance. Self esteem,
school. Helps kids access the programs offered personal values, ~nd conflict resolution
in Port Angeles improves- youth better off.
Care Net of Clallam County I
Earn While You Learn Program I $3,500 Purchase curriculum, supplies, and furnish Children more capable of learning, more 675 $3,937 $4,800
(Teaches Parents about Early classroom area for participants in both Port emotionally and physlcal1y healthy. New
Childhood Development Angeles and Sequim. Teaches prenatal care parents learn how to cope, and how to meet
and nutrition, infant care - gives general support the needs of their young children.
to parents
I
Family Planning I
Youth Education Program $10,000 $10,000 $10,000 $11,000 $10,000 Fund a heal1h educator who will facilitate weekly Increased knowledge of teen pregnancy and 5,500 $11,000 $11,000
(teaches life/social skills and support group session in [he schools and at STDs, reduced number of pregnancies &
increases awareness of risky youth agencies, provide high school classroom STDs, reduction in risky behavior, improved
behaviors) education and facilitate the Baby think It Over decision making. Emphals on prevention of
program. Also distribution of info and resources pregnancies and unhealthy life choices by
youth.
First Step Family Support Center
Drop-In Center (for parent $13,500 $14,000 $14,000 $16,900 $13,000 Funds a staffer for drop-In center 5 Families' support systems improved, people 800 $14,538 $16,900
support) aftemoons/wk. Gives help, resources, referrals, access needed resources and basic need
misc. assistance to low Income parents with Items, children have positive & stimulating
children age 0-5 years (diapers, clothes, environments to play in. Overall, families get
formula, the help they need (legai, counseling,
employment, etc)
First United Methodist Church
Friendship Dinner Project $5,000 $3,000 Purchase food and maintain community kitchen BeUer health and nutrition for needy 700 $6,900 $7,000
and dining/social hall. Funds wouid provide for individuals and families with young children
expanding free meal service to another day per who need hot meals - meets basic
week for those In need. nutritional needs of low income citizens.
I 1 I ,
Healthy Families I
Core Services: $15,000 $17,950 $18,000 $18,000 $13,000 Prevention education, shelter, support groups, Pariicipants leam esteem building skills, 1,925 $296,450 $411.950
Children & youth support groups, counseling for victims of domestic vioience; substance abuse prevention skills, coping
Prevention Education, crisis intervention for youth: parenling skills skills. Youth learn personal safety
Crisis Intervention & Emergency classes, legal advocacy. Funds cover education; ~crisis intsNsntion when
Shelter salaries, taxes, benefits of staff. necessary. Families are sheltered.
Parenting Skills classes I I Emphasis on prevention, putting an end to
I the cycle of domestic Violence, sexual
I ~I assault. and child abuse. ~
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Page 1 of 3
United Way of Clallam County - 2007 City of Port Angeles Human Services Funding
Agency/Program I 2004 I 2005 I 2006 ~007 I 2007 : Use of funding Outcomes # Served Program Program
I -
, I Recomm~;;-.r--'
! Alloe. Alloc. I Alloc. Request This program Budget I Budget
-
I I I P.A. for P A- I for Agency
1 I
Lutheran Camm. Services I I : i I
(Parent Un e) $10,000 $10,000 $10,000 $10,000 I $10,00P i' Funds staff time, supplies, educational Teach prevention strategies to reduce 1,972 $25,500 $25.500
Mount Angeles View Family I lmaterlals, resident incentives. and food for violence, child abuse and neglect, so
Resident Center activities: tParenling classes. Provides support services to families will be good community members
Family night, Dads support groups families living at Mt. Angeles View public and won't be asked to leave the
"Stay and Play" child groups lhousing - medical, legal. domestic violence, neighborhood. Teaches home management
Parenting and computer classes I ,transportation, education, and jobs. skills
Financial Literacy info i
I I I I
Olympic Community Action I
1) Health and Dental Care Access $9,500 $10,000 $10,000 $20,000 $9,500 Provide assistance to low income individuals & Better access to dental care and prophylaxis 1,560 $156,000 $215,000
2) Adult Day Care (dementia families for dental care and prescription for low income families and kids. Serves
clients) assistance. Flouride treatments to Head Start uninsured and underinsured. Collaboration
kids and dental sealants for 2nd graders. with local doctors, dentists, VIMO free clinic,
Respite care for families who care for elderly OMC.
family members with dementia.
I
Parenting Matters Foundation
Parenting Newsietters to all Port $7,495 Produce and distribute monthly parenting Increased parent / child bonding, 3,438 $7,495 $7,495
Angeles School District parents newslellers to PA parents of kids grade K -3. communication. Encourage healthy
Gives tips on teaching responsibiiity, health and lifestyles for kids. Promotes importance of
nutrition, open communication, etc. Aiso inForms early reading skills. Teach social skills to
parents of local resources. Help parental kids. Good parent skills are critical to the
involvement in child's schooling. success of our children.
Peninsula Community Mental
Health
Respite Services - Adventure $9,500 $10,000 $10,000 $19,070 $9,500 Funds 10 non-Medicaid eligibie PA kids with Prevents abuse and neglecl of kids with 65 $121,680 $121,680
Bound Summer Program for kids social I behavior problems (below 200% poverty behavioral disorders by providing needed
with social I behavioral problems level) to attend therapeutic recreational summer respite to familes during vacation times.
(six week summer program) program. includes cost of food, transportion Decreases angry and violent behaviors in
participating youth - teaches problem
- solving techniques.
I I
Peninsula Dispute Resolution Ctr_ ! I I
Youth / Peer mediation training $7,000 $7,000 I $7,000 $10,000 $7,oii~pport for youth/Peer mediation program and Youth: reduces violent conflict behavior, 180 $10,776 $16,344
Parenting Plan mediation for low reen mediator trainings in middle and high lightens load of adult school counseiors.
Income parents I schoois, Dream Cenler, etc. Covers marketing, Parent Plans: Increased access to justice,
salaries, training scholarships, and supplies and better understanding of how to parent
overhead.. Funds staff who provide slale- separately with positive communication to
I mandated Parenting Plans with mediation that kids and reduced stress for all. Keeps kids
reduces family and child stress, oul of the middle of disputes, thus happier
and can do better in school, activiUes, etc.
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United Way of Clallam County - 200. Port Angeles Human Services Funding
..
Agency/Program I 2004 I 2005 2006 ~0~-1--;2007 _ L----~:. ~f fundinJ!...__..__.-t. Outcomes # se1V~__tProg~L Program
--
_~~Ioc. ! Alloc. I Alloc. I R - This program Budget I BUdget
I ! I [__~uest I Recommen.t________. --------------. i P. A. ! for p..o.:---T-'fOrAgency --
Pro Bono Lawyers I I I I I $3,000---(Funds usedfor general office overhead an~ow income clients get knowledge and skills I I
- ----+-._---~ , $58,500 -r--
Legal Assistance (Civil) for Low I $3.000 I $3,000 i $5,000 I 1,665 $90,000
I I ; I
Income Individuals I i Isalaries. Keeps office open 4 days per week to obtain equal access in court. Results in
I I I land provides client access to iegal aid, iegal be tier safety (protection orders), kids'
I I ! clinics, court forms, advocate. welfare (parent plans), living conditions
i
I I I (tenants-rights). Clients get timely and
I I I accurate legal advice.
I -
Serenity House I
Child care Center at the Commons $10,000 $18,000 $10,000 $10,000 $9,000 Childcare, preschool. nutrition, and afterschool Children receive high quality child care, 76 $162,086 $162,086
program for 76 children of 57 homeless and at- adult family members able to seek
risk families at the Commons. in west P.A. employment, housing, treatment. Helps
Funds supplies, activities, nutrition, field trips, families break out of poverty.
etc.
I
Special Needs Advocacy Parents I I
SNAP)
Classes and programs for I I $2,460 $5,000 $3,000 Funds support services for people with Participants ieam sociai and independent 216 $38,335 $82,010
developmentally disabled people developmental disabilities: Lifeskills classes, liVing skills to maximize levels of
summer campout, resource newsletters, independence. Staff and volunteers receive
Voyagers program. Helps pay for supplies, better training. Families receive much
i outings, camp scholarships, va/un/eer and staff needed respite - often only break received
training all year.
Volunteers In Medicine of the I I
Olympics Clinic (VIMOl
Free Medical Clinic for uninsunad $5,000 $10,000 $8,000 Purchase prescription drugs for clinic Patients received needed medication, will 1,404 $43,215 $50,787
and underinsured citizens dispensary, misc supplies for patients and gel well and not resort to E.R. treatment or
volunteers, labs and X-rays not covered by OMC develop worsening conditions. Helps
I allowance. subsidy for specialist services. Also, patients meet out of pocket costs of care -
I salary of paid part time clinic director. provides access to basic health care.
~ I
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I -,
YMCA of Clallam County i ! $25,000 I
Teen Programs: $18,000 $25,000 I $35,000 $19,000 Funding supports fee subsidies for low income Childcare and youth programs for families 1,240 $142,328 $162,328
Expedition Club, Y Buddies, I families, supports youth programs (arts, sports, regardiess of ability to pay. Youth develop
Sal Night Live, Y House Center, I fitness, day camps, and teen center). Funding self esteem, stronger character and
Youth and Gov. Program, etc. would enabie programs to enlarge, enhance. accounlability, leadership skills. Kids off
street in safe, supervised programs - less
drugs, smoking, aicohol
I
i I
Program Totals $122,500 I $124,950 $124,460 $195,965 $122,000 21,616 $1 ,340,286 $1,626.426
United Way Administration - 2% $2,500 I $2,550 I $2,540
J I I-
I I ~--------- ."---
Total from the City $125,000 I $127,500 I $127,000 -r--
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WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
April 4, 2007
CITY COUNCIL
Glenn A. Cutler, Director of Public Works & Utilities ~C/
Ordinance to Establish Compost Sale Prices
To:
FROM:
SUBJECT:
Summary: Compost from the Co-Composting Facility will be available to the public beginning April
2007. The proposed rate for finished compost is $20.00 per cubic yard for the purchase of up to 3 cubic
yards, and $17.00 per cubic yard for purchases of more than 3 cubic yards.
Recommendation: Provide a second reading, and adoption, of the attached ordinance.
Background/Analysis: Since January 2007, Waste Connections Washington, Inc. (WCWI) has operated
the Co-Compost Facility under contract with the City of Port Angeles. The City is now in a position to
commence selling finished compost. The primary market for the compost will be residents, landscapers,
and governmental entities. Finished compost will be available for sale in April 2007. When available, it
will be sold during- the same hours of operation as the transfer station. WCWI personnel will load customer
vehicles by the cubic yard.
City Staff has researched market pricing for compost in Clallam and Jefferson County. The City of Port
Townsend sells a similar type of compost that the City will produce, and it is very popular with home
gardeners for all kinds of plantings. Comparative compost sales prices for a variety of private and public
facilities in the area are shown in the following table:
Pt. Angeles -SeQuim $/CY Constituent Materials
Anio Soils $26 Yard waste
Blake Sand & Gravel $43 Yard waste (from Cedar Grove)
Lazy J Tree Farm $18-$24 " Yard waste
Landscape Materials $26 Yard waste )
Other $/CY Constituent Materials
Cedar Grove -Seattle $17 Yard & wood waste
LRI-Puyallup $18-$20 Yard and wood waste, food waste,
Compost Factory biosolids, paper products, manure
City of Port Townsend $12 Yard waste and bio-solids
On March 13,2007 the Utility Advisory Committee supported the recommendations herein.
Staff recommends that City Council provide a second reading of the attached ordinance tonight, and then
consider adoption. The first reading occurred at the March 20, 2007 Council meeting.
Attached: Draft Ordinance
N:\CCOUNCIL\FINAL\Compost.doc
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending
Chapter 13.57 of the Port Angeles Municipal Code to establish a
sales price for Class A Compost.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
as follows;
Section 1. Ordinance 3243, as amended, and Chapter 13.57, Solid Waste Processing
Facility, of the POlt Angeles Municipal Code are hereby amended by amending 13.57.020
PAMC to read as follows:
.
13.57.020 Rates. At least 30 days prior to the date, the Director shall publish notice to
the public of the date the solid waste processing facility will be open for business. Beginning
on the date specified in a written notice from the Director to the public that the solid waste
processing facility will be open for business, the following l;'ates shall be in effect and supercede
the rates specified in 13.56.020 PAMC:
A. All collection entities shall be charged and pay the following rates at the transfer
station:
1. $80.00 per ton for municipal solid waste and wastewater treatrnentplant
grit.
2. $24.80 per ton for clean yard waste, as determined by the transfer station
attendant, that may be convelied to compost.
3. $19.85 per ton for wastewater treatment plant biosolids.
4. The City shall pay the collection entity charges for municipal solid waste
received at the transfer station from the 'contractor for the Blue Mountain drop box operation
under the service agreement. The City shall pay the collection entity charges' for yard waste
received at the transfer station from the contractor for curbside collection of yard waste under
the service agreement. .
B. All self-haulers shall be charged and shall pay the following rates at the transfer
station (except as set forth herein):
1. $97.00 per ton for municipal solid waste with a $10.00 minimum fee.
2. $40.00 per ton for clean yard waste, as determined by the transfer station
attendant, that may be converted to compost, with a $5.00 minimum fee.
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.
3. In addition to the fees established by subsections 1 and 2 of this section,
a self-hauler that delivers an unsecured load to the transfer station shall be charged a $10 .00 fee.
4. There will be no fee charged for recyclable materials deposited into the
recycling ch'op-offfacility. There will be no fee charged for acceptable household hazardous
waste received at the transfer station.
5. There will be no fee chaxged for acceptable moderate-risk waste received
at the moderate-risk waste facility from residents covered under the interlocal agreement.
Commercially exempt small quantity generators shall not deposit moderate-risk waste at the
moderate-risk waste facility. .
6. Self-hauler rates shall be reduced by 4.6% for the federal government,
its agencies and instrumentalities.
7. Rates for acceptable special waste shall be charged as follows:
Item Rate
Asbestos $235.70 per ton
Tires (automobile and truck) $97.00 per ton
Metals and white goods $47.65 per,ton
Environmental fee $20.00 per unit
Contaminated or dredge soils $97.00 per ton.
The environmental fee per unit shall be in addition to the rate per ton for metals
and white goods.
8. In lieu of requiring multiple scale house transactions for loads with mixed
municipal solid waste, the Director may establish weight reductions for recyclable materials, .
metals, acceptable household hazardous waste, and acceptl:ible moderate-risk waste. Under no
circumstances
shall a weight reduction result in a reduction of the minimum fee. The weight reductions
approved by the Director shall be issued at the scale house.
C. The self-hauler rate 13.57 .020.B.I. may be waived for disposal of refuse which
is collected as a part of a beautification or cleanup program. The transfer station self-hauler rate
13.57.020.B.1. may be reduced by 50% for certain projects by non-profit organizations. Any
waiver or reduction to the self-hauler rate shall comply with the following requirements:
1. The person requesting a waiver or reduction submits a written application
to the Director at least 30 days before disposal of refuse at the transfer station. The Director
shall accept or deny the application before refuse is disposed at the transfer station.
2. A waiver may be available for disposal ofrefuse which> is collected as
part of a beatification or cleanup program, such as the benefit dump day, Clallam County chain
gang, and Washington State Department of TranspOltation, which must dispose oflitter.
3. A reduction may be available to charitable, nonprofit organizations, such
as the Salvation Army, St. Vincent DePaul, and Serenity House, the prirnarypurpose of which
is provide necessary SUPPOlt for the poor or infirm and which must dispose ofunusable donated
items.
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4. Pursuant to Chapter 35.83 RCW, a reduction may be applied to the
Housing Authority of Clallam County for self-haul of materials left by tenants who vacate
Housing Authority premises and for disposal of demolition debris.
5. All waivers or reductions approved by the Director shall be valid for 30
days and shall be limited to projects that further the public health, safety, or welfare, enhances
the envimnment, or is otherwise in the public interest for parties of the interlocal agreement.
6. In O1;der for the waiver or reduction to be valid, applications approved by
the Director shall be presented to the scale house attendant at the time of disposal.
D. All self-haulers shall be charged and shall pay the following rates per ton at the
Blue Mountain drop-box:
1. $184.00 per ton for municipal solid waste with a $5.00 minimum charge.
2. Recyclable materials deposited into the recycling drop-off facility will
not be charged a fee. Acceptable household hazardous waste will not be charged a fee.
3. The self-hauler rate shall be reduced by 4.6% for the federal government,
its agencies and instrumentalities.
E. The Director shall have authority to enter into contracts with rates other than
specified in tlris Chapter, provided that such rates cover the cost of providing. the service, the
contract provides a benefit to the City not otherwise obtained, the City Manager, Mayor and
Council members of the Utility Advisory Committee are notified, and that such contracts have
a term of no more than ninety (90) days before formal adoption by the City Council.
F. The sales price for Class A Compost shall be $20.00 per cubic vard for UP to 3
yards and $17.00 per cubic vard for more than 3 vards. plus Washington State sales tax.
Section 2 - Corrections. The City Clerk and i:he codifiers of this ordinance are
authorized to malce necessmy cOlTections to this ordinance including, but not limited to, the
COlTection of the scrivener' s/clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
Section 3 - Severabilitv. If any provisions of this Ordinance, or its application to any
person or circumstances, are held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 - Effective Date. Tms ordinance, being an exercise of a power specifically
. .
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
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effect five days after its publication by summary.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the
day of
, 2007.
...: ::: :~ ,~('~:.. ri!~'i'f
Karen A. Rogers, Mayor
ATTEST:
Becky 1. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED:
. 2007
By Summary
G:\Legal_Backup\ORDINANCES&RESOLUTlON S\ORDINANCES.2007\21lO7-S.Compost Rales.022807. wpd
MarcIl I, 2007
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WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
To:
FROM:
SUBJECT:
April 4, 2006
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities ~
P A WTP Easement for the Elwha Dam Removal Proj ect
Summary: The previously approved Port Angeles Water Treatment Plant (P A WTP) easement
is required to be modified to remove specific reference to the completion and operationofthe
~~ -
Recommendation: Authorize the City Manager to sign, on behalf of the City, modifications
to the P A WTP easement and related documents. .
Background/Analysis: On November 7,2006 Council authorized the City Manager to sign an
easement and related documents for the construction, operation, maintenance, implementation,
repair and inspection of the Port Angeles Water Treatment Plant (P A WTP) to be constructed
with the National Park Service (NPS). After execution of the easement by the City Manager, the
NPS requested that it be modified to clarify when the P A WTP would be completed and placed
into operation. In an effort to keep the project moving toward meeting the construction schedule,
the City and NPS staff determined that it would be in the best interests of both organizations to
remove the questionable wording. Per the Elwha River Ecosystem and Fisheries Restoration Act
(EREFRA), Public Law 102-495 and the Memorandum of Understanding, the NPS is obligated
to construct all necessary water mitigation facilities prior to dam deconstruction. These
documents also provide for the requirements of when the project must be completed and under
what conditions it will be operated.
In summary, the P A WTP easement permits the NPS to use City property to construct the
P A WTP and permits it to remain in place prior to and during the dam removal process.
This issue has been discussed with the Utility Advisory Committee and the City Council. It is
recommended that the City Manager take necessary action to delete wording in the easement that
addresses when the P A WTP will be constructed and under what conditions it will be operated.
N:\CCOUNCIL\FINAL\R.evised P A WTP Easement for the Elwha Dam Removal Project.doc
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
April 4, 2007
To:
CITY COUNCIL
FROM:
Mark Madsen, City Manager 11f,z1r1
SUBJECT:
Interagency Agreement with Department of Ecology
Summary: The City has an opportunity to be proactive in developing a strategy for integrated
redevelopment and cleanup plans for the Rayonier Mill Site on the Port Angeles waterfront. We have
been approached by the Washington Department of Ecology (DOE) to engage in a collaborative
effort driven by local goals and objectives.
Recommendation: Approve Interagency Agreement between the State of Washington and the
City of Port Angeles and authorize the City Manager to sign an Agreement and related
documents necessary to execute the scope of work.
Back2round / Analysis:
The Port Angeles area has been identified as one of six areas of focus for the Toxics Cleanup
Program as part of the Governor's Puget Sound Initiative. P A Forward advisory committee has
recommended that the City assume the lead role in developing a new Port Angeles harbor resource
management plan. Council has directed staff to work with state agencies and other interested parties
to develop a phased approach to such a plan.
February 28, 2007 marked the 10lh amliversary of the closure of the Rayonier Mill in P A. Cleanup
and reuse of that site has not yet been accomplished, yet it is perhaps the largest, most visible and
crucial first element in revitalizing the entire harbor area.
The City has been engaged in discussions with executive management personnel from DOE
regarding a comprehensive approach to these issues in and around the P A Harbor. DOE desires to
engage the City in a multi-phased process, based on local goals and priorities to address
enviromnental concerns, and development or redevelopment planning.
The Rayonier Mill Site is classified as a brownfield and remedial cleanup is subject to W A State
Model Toxics Cleanup Act (MTCA) regulated by DOE, under a deferral agreement with US EP A. A
successful cleanup plan must be developed in strict association with the eventual redevelopment and
reuse plan for the site. The City regulates land use through zoning ordinances within the City,
including the Rayonier Mill Site. However, since the 1997 closure of the Rayonier Mill, the City has
not been directly involved in planning or implementation of cleanup and reuse of the site. Across the
Memo to Council April 4, 2007
Interagency Agreement with DOE
Page 2
nation, brownfield redevelopment has proved most successful when a local municipality is directly
involved in the planning and/or implementation of the redevelopment and cleanup.
This interagency agreement will provide funding in the amount of $50,000 for the City to develop a
strategy specific to the Rayonier Mill Site. The time frame for this first phase is very short, April
through June 2007, which will include defining and contacting stakeholders. We anticipate that
completion of the scope of work in this first phase will then translate into additional phases, and is
expected to lead to further interagency agreements.
.
.
.
DATE:
To:
FROM:
SUBJECT:
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WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
April 4, 2007
CITY COUNCIL
SUE ROBERDS, PLANNING MA~
ADAMICH ANNEXATION - ANX 06-01
HOMESTEADA VENUE/McDOUGAL STREET
Summary: Consideration of the annexation of approximately 4.94 acres of property.
Recommendation: The Council should conduct a second reading of the attached ordinance and
continue action to April 17, 2007.
Background / Analvsis: On March 20, 2007, the City Council opened the public hearing scheduled
for consideration of the annexation of approximately 4.94 acres of property located at the southeast
comer ofthe intersection of McDougal Street and Homestead Avenue. It being the consensus thatthe
property should be annexed, the Council conducted a first reading of the annexation ordinance and
continued action to the April 4, 2007, public hearing. In the meantime, staff contacted the secretary
of the Clallam County Boundary Review Board and was informed that, although a letter of exemption
is expected, the Chair would not be formalizing that action prior to the April 4 meeting. It will
therefore be necessary to continue final action until April 17 , 2007. Staff has informed the petitioner
of this series of events.
Attachment:
Ordinance, conditions, findings, and conclusions
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ORDINANCE NO.
An ordinance adjusting the corporate boundary of the City of Port
Angeles to include property at the southwest comer of the
intersection of Homestead Avenue and McDougal Street for the
purpose of providing municipal services.
The City of Port Angeles, Washington, does hereby ordain as follows:
WHEREAS, the owners of the property described below ,petitioned the City for
annexation, and the necessary legal steps have been completed, including the holding of a public
hearing on the petition after due and legal notice thereof; and
WHEREAS, the property to be annexed is within the Clallam County urban growth area
for Port Angeles; and
WHEREAS, the City Council has determined it to be in the best interest and for the public
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benefit that the petition for annexation be granted.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES
DOES HEREBY ORDAIN as follows:
Section 1.
The attached Conditions, Findings, and Conclusions hereby are adopted
and incorporated herein.
Section 2.
The following described area, which is shown in the attached Exhibit "A",
is hereby annexed to the City, subject to the requirements and conditions set forth in Section 2:
Parcel number 0630143200300000 described as follows:
That portion of the Northwest Quarter of the Southwest Quarter of Section 14,
Township 30 North, Range 6 West W.M., described as follows:
Beginning at a point in the west line of said Northwest Quarter of the
Southwest Quarter 588 feet south of the northwest comer thereof; thence
continuing south along said west line 714.8 feet, more or less to the south line of
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said subdivision; thence east along said south line 330 feet; thence north'parallel
with the west line of said subdivision 714.8 feet more or less, to a point 588 feet
south of the north line of said subdivision; thence west parallel with said north
line 330 feet to the point of beginning, more commonly described as PT. TX
#2962.
Section 3.
The annexation shall be subject to the following conditions:
A.
The annexed area shall bear a pro rata share of the outstanding bonded
indebtedness of the City.
B.
Pursuant to PAMC 17.95.110 and the Growth Management Element
Policies B. 1 - 10 of the City's Comprehensive Plan, the zoning
classification of the annexed area shall be RS-9, Residential Single
Family.
C.
Dedication of30' along the frontage of McDougal Street is required. The
petitioner understands that road improvement is required to McDougal
Street including paving, a walking path and ditch, and driveway culvert
placed to satisfy the City's suburban standards with any development of
the subject property.
Section 4. Annexation Date. The effective date of annexation shall be April 30, 2007.
Section 5- Severability. If any section, subsection, paragraph, sentence, clause or phrase
of this ordinance is declared unconstitutional or invalid for any reason, such decision shall not
affect the validity of the remaining parts of this ordinance.
Section 6 - Publication. This Ordinance shall be published as required by law.
Section 7 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body is not subject to referendum. This ordinance shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
Section 8. Following the publication of this ordinance or a summary thereof, the City
Clerk shall forward a copy ofthe ordinance and any attachments to the Clallam County Auditor.
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PASSED by the City Council of the City of Port Allgeles at a regular meeting of said
CoUlicil held on the _ day of April, 2007.
MAYOR
ATTEST:
APPROVED AS TO FORM
Becky 1. Upton, City Clerk
William E. Bloor, City Attorney
PUBLISHED: April . 2007
By Summary
G:\Legal_ Backup\ORDINANCES&RESOLUTIONS\ORDINANCES.2007\2007-6.Annex-Adamich.03 1507 .wpd
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CONDITIONS, FINDINGS, AND CONCLUSIONS IN SUPPORT OF ADAMICH ANNEXATION
-ANX06-01:
Conditions:
1. Dedication of 30 S along the frontage of McDougal Street is required. The petitioner
understands that road improvement is required to McDougal Street including paving, a walking
path and ditch, and driveway culvert placed to satisfy the City's suburban standards with any
development ofthe subject property.
2. The annexed area shall bear a pro rata share of the outstanding bonded "indebtedness of
the City.
3. Pursuant to PAMC 17.95.110 and Policies B. 1 -10 of the Growth Management Element
of the City's Comprehensive Plan, the zoning classification of the annexed area shan be RS-9
Residential Single Family.
Findings:
1. On August 2,2005, the City Council considered a Request To Circulate An Annexation
Petition submitted by Mr. and Mrs. Mike Adamich per RCW 35A.14.120. The Council and the
petitioners/property owners discussed that zoning of the site would be RS-9 Residential Single
Family if annexed, and that the property owners would assume their portion of the City's bonded
indebtedness at the time of annexation. Following the discussion, it was determined that an
annexation petition could be circulated for consideration per RCW 35A.14.
2. Per RCW 35A.14.120, a petition for annexation must contain at least 60% property
ownership signatures. On January 27, 2007, the Department of Community & Development
received an annexation petition for the subject property signed by 100% of the property owners.
The annexation petition was forwarded to the Clallam County Boundary Review Board on
February 9, 2007.
3. The site is undeveloped, relatively flat, approximately 300' x 700' in configuration., and
approximately 4.94 acres in area. A small are?- in the southwest portion of the site exhibits some
environmentally sensitive identifying factors but appears to be less area than would qualify for
regulation under the City's Environmentally Sensitive Areas Ordinances.
4. The Port Angeles Comprehensive Plan Land Use Plan as amended in 2006 was reviewed
in its entirety with respect to the proposed action and contains the following Goal and Policies
that apply and support the proposal:
Growth Management Element Goal B: To ensure the orderly transition ofland within the
P AUGA into the City of Port Angeles.
Policy B.l: Annexation of land, which is outside the established boundaries of the
P AUGA, shall not be allowed.
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Condition, findings, and conclusions
Adamich Annexation
Page 2
Policy B.2: Annexation of land from within the established boundariesofthe
P AUGA shall be in accordance with the adopted annexation laws.
, Policy B.3: Annexation ofland, which is not adjacent to and/or contiguous with the
established City Limits boundary-line, should not be allowed.
Policy B.4: At the time of annexation, the City should appropriately classify and
zone such land, based upon the City Comprehensive Land Use Map and the City Comprehensive
Plan. Thereafter, the provisions, restrictions, and requirements of City Ordinance #1709, The
Port Angeles Zoning Code, shall apply to development of the annexed area.
Policy B.5: Annexation and development of land should be consistent with the
orderly extension of urban services/facilities and in accordance with the City's Comprehensive
Plan and capital facility planning.
Policy B. 6: No annexation of land should be allowed in which existing development
cannot meet the established concurrency requirements of the City within six years from the time
of annexation.
Policy B. 7: No annexation of land should be allowed which results in decreased
minimum standards for City streets, water service, sewer service, and/or electrical service
provided to existing residents of the City.
Policy B.8: No annexation of land should be allowed which results in decreased
minimum standards for City solid waste collection, stormwater management programs,
emergency services and/or telecommunication services provided to existing residents of the City.
Policy B.9: Annexation boundaries should be drawn to eliminate boundary,
inteljurisdictional, and service problems.
Policy B.l 0: Necessary rights-of-way and easements should be obtained prior to or at
the time of annexation.
Policy B.ll : The City should facilitate any annexation in a manner that will minimize
financial impact to all residents and businesses.
Policy B.12: The City should annex in accordance with State statutes its urban growth
areas (UGAs) as facilities are extended into those areas and as new urban development takes
place.
5. City utilities located adjacent to the site include water, sewer, and electric. The site is
served with refuse pickup and emergency response services. Further development of the site
will require observance ofthe City's development standards.
6. Access to the site is possible only from within the gity by way of McDougal Street and
Homestead Avenue. Property adjacent to the site (south) is located in the County. The County
property is accessed from Mt.. Ange,les Road, ~hich is a County road in this locations. Properties
located directly west, east, north, and southwest of the site are located in the City.
7. The site is designated Very Low Density/Low Density (VLD/LD) in the County which
most closely corresponds' to the City's RS-9 Residential Single Family zone. Site dimensions,
location, and neighborhood characteristics correspond to the City's RS-9 zoning. The site is
located in the suburban area of the City. Subdivisions in the area contain lots that are a
minimum 9,000 square foot size in area. A few lots in the area are larger than 9,000 square feet
111 area.
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Condition. findings, and conclusions
Adamich Annexation
Page 3
8. The property owner's intent is to divide the property into residential sites that will
receive City services from McDougal Street or Homestead Avenue.
9. City Departments reviewing the proposal commented that a standard road width does not
exist along McDougal Street west ofthe site being 30' in width. Annexation of thy property will
require the dedication of 30' of right-of-way along the McDougal Street frontage of the site.
Homestead Avenue right-of-way width is 60' in width. The Fire Department and Public Works
and Utilities Departments had no further comment.
10. Notification of a public hearing in consideration of the request for annexation was placed
in the Peninsula Daily News on February 4,2007. The property was posted on January 31,200.
No public comment was received during the public comment period. The City Council will
conduct a public hearing on the matter prior to taking final action on the annexation petition.
11. A Notice of Intent is required to be filed with the Clallam County Boundary Review
Board. The BRB Chair has declared that review by the BRB is not necessary and the Board will
not review the annexation.
Conclusions:
A. The City's Comprehensive Plan as amended in 2006 contains policies that encourage
annexation within the Port Angeles Urban Growth Area which was established to accommodate
growth that is expected to occur within a twenty year time frame. The proposed annexation is a
logical extension of the City's boundaries and is specifically consistent with Growth
Management Element Goal B and Policies B.1 to B.12 of the Plan.
B. The annexation petition process has been done in accordance with RCW 35.A.14 which
defines the procedure and analysis required for annexation of properties to a Code City. The
provisions of RCW 36.93 (Boundary Review Board) have been satisfied in process of the
petition action.
C. City utilities and services available to the site and beyond include water, power, sewer,
refuse disposal and emergency response servic'es.
D. As the site is not functionally accessible except from within the City, but is located
within a pocket area, the annexation will provide a logical service area for the site and will
reduce an irregular boundary that may have ca~sed inteIjurisdictional boundary issues.
E. An annexation of property must be in the best interest of the City and its residents to be
approved. Annexing property owners understand that they will bear their proportion of the
City's bonded indebtedness at the time of annexation and will not become a financial burden to
the City as a whole but will complement the community at large. The proposed annexation will
contribute to a logical growth pattern in the neighborhood and will provide much needed right-
of-way to continue the McDougal Street development. The annexation is therefore in the public
interest.
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Condition, findings, and conclusions
Adamich Annexation
Page 4
Adopted by the Port Angeles City Council at its meeting of April 17 , 2007.
Karen A. Rogers, Mayor
Becky J. Upton, City Clerk
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CITY 0 F
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WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE: April 4, 2007
To: CITY COUNCIL
FROM: SUE ROBERDS, PLANNING MA~
SUBJECT: Street Vacation Petition - STV 07-01
First Christian Church - 2606 South Race Street
Summary: Consideration of the vacation of right-of-way.
Recommendation: Following the public hearing, Council should conduct a first reading of
the attached ordinance vacating the subject right-of-way, and continue the public hearing to
April 17, 2007 for final action. The 9 findings and 1 conclusion found in Exhibit A to the
ordinance should be cited in support of that action.
Background / Analysis: A petition to vacate unopened rights-of-way has been received by the
City. Following review by the City's Real Estate Committee, and a public hearing conducted by the
Planning Commission, a recommendation to approve vacation of the right-of-way is being forwarded
to the City Council.
The subject rights-of-way are a portion of alley and unopened Bye Street which are located
at the northwest comer of the intersection of Race Street and Park Avenue. The usable area of the
site is unusually shaped due to the meander of Peabody Creek and its corridor, and Race Street and
Park Avenue. The site supports a Church use. A portion of the main church structure and a large
portion of an accessory structure exist in the Bye Avenue right-of-way. Vacation of the unopened
right-of-way will allow redevelopment of the site. Future development will be guided by
development standards of the City's Environmentally Sensitive Areas Ordinance. >.
The rights-of-way were platted in 1890 while the site was located in the County. Through
an act of law entitled the "County Road Laws of 1890," the subject rights-of-way may have been
previously vacated. The County Road Law provided for the vacation of streets and alleys that were
platted between 1890 and 1909 but that had not been opened for public use. In order to formally
acknowledge the previous action to abandon these rights-of-way, the City has established that the
street vacation process be followed.
The City's Real Estate Committee determined that the rights-of-way had never been opened
and would never be needed for public use. If a trail is ultimately established along Peabody Creek,
it would not be in the area of the site crossed by the Creek. Therefore, due to the previous action,
the Committee recommended that compensation not be charged in this action.
Staffwill be available for questions. Staffs report to the Planning Commission is attached
for your information.
Attachments: Ordinance and staff report
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington,
vacating a portion of Bye Avenue and the alley lying within
Block 8, Dann's Park Addition, in Port Angeles, Clallam
County, Washington.
WHEREAS, a petition is on file with the City of Port Angeles to vacate a portion of
Bye Avenue and the alley lying within Block 8, Dann's Park Addition to the Townsite of Port
Angeles, Washington; and
WHEREAS, street vacations are categorically exempt from the requirements of the
State Environmental Policy Act (SEP A) rules as set forth in WAC 197 -11-800(2)(h); and
WHEREAS, a public hearing has been held by the City Council followingpublic notice
pursuant to Chapter 35.79 RCW; and
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WHEREAS, vacation of the right-of-way appears to be of benefit to and in the interest
of the public; and
WHEREAS, the City Council finds that the right-of-way never has been opened or
used by the public, and considering all circumstances, that no compensation should be charged
to the adjoining owners;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OFPORT ANGELES
DOES HEREBY ORDAIN as follows:
Section 1 - Vacation. Subject to the terms and conditions of this Ordinance, the
following right-of-way, as depicted on Exhibit "A," is hereby vacated:
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That portion of Bye Avenue abutting Lot 2, Lot 8, Lot 9, and Block A,
together with said alley abutting Lots 2 through 9 inclusive, Block 8 of
Dann's Park Addition to the Townsite of Port Angeles, Washington, as
per plat thereof recorded in Volume 2 of Plats, Page 90, records of
Cla11am County.
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Section 2 - Compensation. No compensation ~hall be required from the adjOining.
owners for the vacation of this street.
Section 3 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of the
title. The City Clerk is hereby directed to publish this Ordinance and to file a certified copy with
the Clallam County Auditor and the Clallam County Assessor.
PASSED by the City Council of the City of Port Angeles at a re~ular meeting of said
Council held on the day of April, 2007.
MAYOR
ATTEST:
.
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED:
By Summary
G:\Leg.I_B.ckup\ORDINANCES&RESOLUTIONS\ORDINANCES.2007\2007-7.First Christi.n STV.032807 :wpd
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FINDINGS AND CONCLUSIONS IN SUPPORT OF STREET VACATION STY 06-05 -
FIRST CHRISTIAN CHURCH:
Findings:
1. A petition requesting vacation of Bye Avenue and the Bye A venue/Race Street alley
located west of Race Street was submitted on November 7,2006.
2. RCW 58.17 requires that a petition be submitted containing the signatures of two thirds
of the abutting property owners in order for consideration of a vacation of rights-of-way.
The subject petition is signed by 100% of the abutting property owners.
3. The subj ect site is zoned RS-7 Residential Single Family and is developed with a church
structure. Surrounding properties are zoned RS-7 and Public Buildings and Parks (PBP).
The Olympic National Park Headquarters is found immediately south of the site with
other surrounding uses being residential.
4. Peabody Creek crosses the property from south to north. Development of that portion of
the site containing the corridor will be reviewed under the City's development standards
as they relate to environmentally sensitive areas.
5. The City of Port Angeles' Real Estate Committee met on January 8, 2007, and
established a value for the unopened right-of-way.
6. The vacating of a street is categorically exempt from a State Environmental Policy Act
(SEP A) review per Section 197-11-800 (2) (h) of the Washington Administrative Code.
On FebJ,Uary 21, 2007, the City Council set a hearing date for consideration of the
petition by Resolution 5-07, as April 4, 2007, and referred the matter to the Planning
Commission for a recommendation.
8. Legal publication was provided with regard to the Planning Commission's consideration
of the proposed vacation in the Peninsula Daily News on March 13, 2007. No public
comment was received as a result of the legal notification.
7.
9. The Port Angeles Planning Commission held a public hearing on the proposed street
vacation on March 28,2007, and forwarded a recommendation to the City Council.
Conclusion:
The vacation will not result in a change or'disruption of the traffic in the area. The unopened
rights-of-way serve no purpose to the current or long range transportation needs of the City.
Adopted by the Port Angeles City Council at its meeting of
Karen A. Rogers, Mayor
Becky J. Upton, City Clerk
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WAS H I N G TON, U. S. A.
DEPARTMENT OF COMMUNITY& ECONOMIC DEVELOPMENT
TO:
Planning Commissioners
FROM:
Sue Roberds, Planning Manager
DATE:
March 28,2007
RE:
STY 06-05
PETITIONERS:
First Christian Church
REQUEST:
Vacation of right-of-way - Bye Avenue and ByelRace alley
DEPARTMENT RECOMMENDATION:
The Department of Community & Economic Development recommends that the Planning
Commission forward a recommendation of approval to the CitY Council of street vacation
petition STY 06-05 supported by the 9 findings, and 1 conclusion found in Attachment A to this
staff report.
LOCATION/ANALYSIS:
A valid petition requesting vacation of rights-of-way was submitted by the First Christian
Church. The petitioners' property represents the ownership of 100% ofthe abutting properties.
The petition requests vacation of an undeveloped street and alley that were platted prior
to 1900 and annexed into the City in an undeveloped state in the 1960's. The Bye Avenue right-
of-way extends north from Park Avenue meandering along the east edge ofthe Peabody Creek
corridor between the Creek and Race Street with the alley located between Bye Avenue and Race
Street.
Development of the petitioner's property is as a church use. The property is unusually
shaped due to its location which extends from the apex of Race Street and Park Avenue west to
the Peabody Creek corridor. A portion of the main church structure and a large portion of an
accessory structure exist in the Bye Avenue right-of-way.
Because the rights-of-way were established in 1890 while in the County, they may have
been addressed through an act of law entitled the "County Road Laws of 1890." The County
Road Law provided for the vacation of streets and alleys that were platted between 1890 and
1909 that had not been used for access purposes. In order to acknowledge the previous action to
abandon these rights-of-way, the City has established that a formal process be followed, which is
the reason for the applicant's petition.
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Economic & Community Development Department Staff Report
STV06-05
Page 2
March 28, 2007
Although the City's Comprehensive Plan goals and policies do not encourage the .
vacation of rights-of-way that end in or abut environmentally sensitive areas, in this instance, the
City is acknowledging a previous. action of law. Site development will be structured under the
City's Environmentally Sensitive Areas Ordinances which will protect the environmentally
sensitive areas from undesirable impact.
DEPARTMENT REVIEW AND PUBLIC COMMENT:
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The Public Works and Utilities Department has no objection to the proposed street
vacation.
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The Fire Department has no objection to the proposed street vacation.
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The Police Department made no comment on the proposed street vacation.
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The Department of Community & Economic Development: Zoning in the area is RS-7
Residential Single Family and is developed as single farn:ily residences with the Olympic
National Park Headquarters directly south of the site and the Housing Authority of
Clallam County's main residential site west of Peabody Creek.
Areas of potential impact of the proposal are summarized as follows:
Traffic Patterns: Established traffic patterns in the area will not be affected by the
vacation as the subject right-of-way does not function as a street nor is the right-of-way
necessary to access properties other than the petitioners' site.
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Development Patterns: The vacation will not adversely impact existing development in
the area.
Environmentally Sensitive Areas: The Peabody Creek corridor crosses the site from south
to north. Site development will be impacted by the corridor, and setbacks for new or
remodeled structures will require a geologic hazard review as well as environmentally
sensitive area development review.
Public Health, Safety and Welfare: Vacation of the proposed rights-of-way will not
interfere with the public's health, safety, or welfare. The rights-of-way have no value to
the City as a thoroughfare. Due to the ?wnership as a church property, the vacation will
not result in property tax revenue to the City.
PUBLIC NOTIFICATION:
Legal publication regarding consideration of the petition was provided in the Peninsula Dailv
News on March 13,2007. At this writing, no comments have been received.
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Economic & Community Development Department Staff Report
STV06-05
Page 3
March 28, 2007
. COMPREHENSIVE PLAN AND ZONING ORDINANCE:
The subject property is designated Low Density Residential (LDR) on the
Comprehensive Plan Land Use Map and PBP, Public Buildings and Parks, which is an
environmentally sensitive designation. The site is zoned RS-7 Residential Single Family on
the City's Zoning Map. Surrounding properties are zoned PBP (Olympic National Park
Headquarters) and RS-7.
ENVIRONMENTAL REVIEW:
The vacating of a street is categorically exempt from the State Environmental Policy Act
(SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code.
This action constitutes a recommendation to the City Council. The City Council has
scheduled a public hearing for consideration of the petition at its April 4, 2007, regular
meeting.
Attachments:
A - Condition, findings, and conclusions in support of street vacation
B - Staff report and petition
T:\STV\06-07Somersetal.wpd
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Economic & Community Development Department Staff Report
STV06-05
Page 4
March 28, 2007
ATTACHMENT A .
Findings, and Conclusions in Support of
Street Vacation Petition - STY 06-05
Findings:
1. A petition requesting vacation of Bye Avenue and the Bye Avenue/Race Street alley
located west of Race Street was submitted on November 7,2006.
2. RCW 58.17 requires that a petition be submitted containing the signatures of two thirds
of the abutting property owners in order for consideration of a vacation of rights-of-way.
The subject petition is signed by 100% of the abutting property owners.
3. The subject site is zoned RS-7 Residential Single Family and is developed with a church
structure. Surrounding properties are zoned RS-7 and Public Buildings and Parks (PBP).
The Olympic National Park Headquarters is found immediately south of the site with
other surrounding uses being residential.
4. Peabody Creek crosses the property from south to north. Development of that portion of
the site containing the corridor will be reviewed under the City's development standards
as they relate to environmentally sensitive areas.
5.
The City of Port Angeles' Real Estate Committee met on January 8, 2b07, and
established a value for the unopened right-of-way.
The vacating of a street is categorically exempt from a State Environmental Policy Act
(SEP A) review per Section 197-11-800 (2) (h) of the Washington Administrative Code.
7. On February 21,2007, the City Council set a hearing date for consideration of the petition
by Resolution 5-07, as April 4, 2007, and referred the matter to the Planning Commission
for a recommendation.
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6.
8. Legal publication was provided with regard to the Planning Commission's consideration
of the proposed vacation in the Peninsula Daily News on March 13,2007. No public
comment was received as a result of th~ legal notification.
9. The Port Angeles Planning Commission held a public hearing on the proposed street
vacation on March 28,2007, and forwarded a recommendation to the City Council.
Conclusion:
A. The vacation will not result in a change or disruption of the traffic in the area. The
unopened rights-of-way serve no purpose to the current or long range transportation needs
of the City.
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First Christian Church Street Vacation - STV 07-01l, \~
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ttachment ' .
D Proposed Street Vacation
. Buildings
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DATE:
To:
FROM:
SUBJECT:
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WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
Apri14,2007
CITY COUNCIL
SUE ROBERDS, PLANNING MANAGER
FINAL SUBDIVISION REVIEW - PARK MEADOWS
CHURCH STREET
Summary: Final review of an 8-unit subdivision in the RS-9 Residential Single Family zone.
Recommendation: The City Council should waive the second reading of the attached
ordinance and approve the Park Meadows Subdivision with 9 conditions, citing 19 findings, and
4 conclusions in su ort 0 that action.
Backl!round / Analvsis: Following Planning Commission review on August 31, 2006, the City
Council gave approval to an 8-unit preliminary subdivision with conditions. A final plat was
presented for review on March 22,2007, with the subdivision be.ing entitled "Park Meadows." The
property owner has submitted a bond in an amount equal to 150% the cost of improvements to
ensure that conditions of approval will be met prior to occupancy of any structure within the
subdivision.
Staffwill be available for questions.
LhL :j1/uJC>4-'
Attachments: Draft ordinance w/conditions, findings, and conclusions
T:\FORMS\Councilmemocathleenestates. wpd
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington,
approving the Church Street Subdivision.
WHEREAS, the City Council of the City of Port Angeles has considered the public
interest served by the Church Street subdivision and dedication; and
WHEREAS, the City Council finds that, subject to the conditions stated in the attached
Conditions, Findings, and Conclusions, the Church Street subdivision includes appropriate
provisions for the public health, safety and general welfare; and
WHEREAS, the City Council finds that the public interest will be served by approval
ofthe Church Street subdivision and dedication, subject to the conditions referenced above; and
.
WHEREAS, the proponents of the Church Street subdivision and dedication have
made appropriate provision for public improvements, as stated in more detail in the attached
Conditions, Findings and Conclusions; and
WHEREAS, the City of Port Angeles Public Works and Utilities Department has
certified that there are adequate means for supplying water and for sewage disposal in the
subdivision and dedication; and
WHEREAS, the final subdivision and the estimate for bonding improvements have
been accepted by the City Engineer of the City of Port Angeles; and
WHEREAS, the City Council finds that, as conditioned, the Church Street subdivision
and dedication conforms to all conditions of the preliminary plat approval for Church Street
subdivision and/or developer's agreement and that said Church Street subdivision meets
.
requirements of local and state law in effect at the time of the preliminary plat approval.
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES .
DO ORDAIN as follows:
Section 1.
The attached Conditions, Findings, and Conclusions hereby are adopted
and incorporated herein.
Section 2.
The Church Street subdivision is hereby approyed, subject to the
conditions referenced in Section 1 above. Upon satisfaction of the conditions, the appropriate
officers of the City of Port Angeles are hereby authorized to sign the tmal subdivision plat and
authorize recording of the document with the Clallam County Auditor.
Section 3. Effective Date. This ordinance, being an exercise ota power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect five (5) days after passage and publication of an approved summ~ thereof consisting of
the title.
.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the
day of April, 2007.
MAYOR
ATTEST:
Becky 1. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED: April , 2007
By Summary
G:\Leg.l_B.ckup\ORDlNANCES&RESOLUTIONS\ORDINANCES.2007\2007-8.Church St Suhdivision.032807. wpd
March 28. 2007
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CONDITIONS, FINDINGS AND CONCLUSIONS IN SUPPORT OF FINAL APPROVAL OF
THE PARK MEADOWS SUBDIVISION:
Conditions:
1. An engineered stormwater plan shall be submitted for approval to the City Public
Works and Utilities Department. Stormwater shall be handled within the site in
accordance with Public Works and Utilities standards.
The applicant shall obtain a clearing and grading permit from the Public Works
and Utilities Department in accordance with Section 15.28.030 of the Port Angeles
Municipal Code.
McGill Avenue shall be improved south of Church Street as indicated on the
preliminary site plan with a minimum pavement width of 20' in width and a 4'
wide walking path which meets minimum Americans with Disabilities Act (ADA)
requirements. The improvements shall include vegetated stormwater ditches along
both sides of the roadway with minimum side slope of 3 to 1. A street barricade
shall be placed at the south end of improved McGill Avenue. Access will not be
permitted until improvements are complete. No parking signs shall be posted
along the improved roadway.
The interior street shall be named and shall culminate in a cul-de-sac as shown on
the preliminary drawing. The street shall be constructed as approved by the City to
urban standards with minimum 34' wide paved area and a 60' right of way, curb,
gutter and sidewalk.
Fire hydrants shall be placed and spaced as required by the City's Fire Department
to a maximum 1000' of separation distance and wording shall be placed on the
final plat for recording with the County Auditor indicating that all residences shall
be fitted with residential sprinkler systems prior to occupancy.
Utility service to the subdivision shall be underground. An electronic copy of the
approved layout shall be provided to the City's Electrical Engineer. A 10' utility
easement shall be provided along McGill Avenue and both sides of the internal
roadway including cul-de-sac.
Water service shall be extended to the lots as required by the Public Works and
Utilities Department prior to final plat approval.
Sanitary sewer shall be extended to the new lots as required by the Public Works
and Utilities Department from Church Street.
Building setback areas shall be identified on the fmal plat and address numbers
placed on the lots as provided by Public Works and Utilities.
Findin2s:
2.
3.
4.
5.
6.
7.
8.
9.
1.
Preliminary approval is for the 8-unit subdivision submitted by Craig and Amy
Heckman on August 29,2006, identified as being Ralston Short Plat V22 P54 Lot
4 Townsite of Port Angeles and located at McGill Avenue and Church Street. The
site is approximately 3.11 acres in size and is rectangular in configuration.
The subject property is identified by the Port Angeles Zoning Map as Single
Family Residential (RS-9) which allows a density of up to 4.84 units per acre. The
proposed drawing indicates that each lot in the proposed subdivision will be at
least 9,000 square feet in area.
2.
J - 27
Conditions, Findings, & Conclusions
Park Meadows Final Subdivision
Page 2
3.
.
4.
Chapter 16.08 of the Port Angeles Municipal Code (pAMC) sets forth local
requirements for the approval of subdivisions and Section 16.08.050(B)(1) P AMC
provides that the Planning Commission shall examine the proposed plat, along
with written recommendations of the City Departments, and shall either approve or
disapprove the submittal. A recommendation thereon shall be forwarded to the
City Council within a period of 90 days after a preliminary plat has been submitted
to the City Planning Department. The City Council shall either approve or
disapprove the proposed preliminary plat at a public meeting.
The Revised Code of Washington RCW 58.17 contains the State's guidelines for
the uniform division ofland within the State. Section 58.17.11 0 requires a city to
inquire into the public use and interest proposed to be served by the establishment
of a subdivision and determine if appropriate provisions are made for, but not
limited to, the public health, safety, and general welfare, for open spaces, drainage
ways, streets or roads, alleys and other public ways, transit stops, potable water
supplies, sanitary wastes, parks and recreation, playgrounds, and schools and shall
consider all other relevant facts including sidewalks and other planning' features
that assure safe walking conditions for students who only walk to and from school
and -whether the public interest will be served by the subdivision. A proposed
subdivision shall not be approved unless the city can make written findings that
these provisions are made.
The Por: Angeles Municipal Code Section 15.28.030A establishes that the
applicant is required to obtain a clearing and grading permit from the Public Works
and Utilities Department.
The Port Angeles Public Works and Utilities Department, Parks and Recreation
Division, and Fire Departments reviewed the proposed subdivision. Their
comments and specific conditions have been incorporated in the Department's
recommendation. Water, power, garbage pickup, telecommunications, sewer, and
emergency services are available within the area and will be provided through
conditions to the preliminary plat.
The subject property is identified as Low Density Residential (LDR) on the Port
Angeles Comprehensive Plan land use map and is located in the City's East
Planning Region. The Comprehensive Plan requires concurrency at th<:; time of
development for streets, water service, sanitary sewer service, and electrical
service (Capital Facilities Element Policy A.9) and should require concurrency at
the time of development for solid waste collection, stormwater management,
telecommunications service, paved' streets, curbs, sidewalks, water service,
sanitary sewer service, electrical service and emergency service (Capital Facilities
Element Policy A.I0). The proposal has been reviewed with respect to the
Comprehensive Plan and the following Comprehensive Plan policies are relevant
to the proposal: Growth Management Element Goal A; Land Use Element Goal A,
Policy A.2, Goal B, Policy B.l, B.2, B.3, and B.4, Goal C; Transportation Element
Goal A, Policy A.2, A.3, A.6, B.11, B.14, and B.18; Utilities and Public Services
Element Policy C.2; Capital Facilities Element Goal A, B, Policy RI, B.3, B.4,
B.5, B.6, B.7, C.2, C.3, CA, and C .5.
.
5.
.
6.
7.
J - 28
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.
.
Conditions, Findings, & Conclusions
Park Meadows Final Subdivision
Page 3
8. The purpose of the City's RS-9, Residential Single Family zone is a low density
residential zone intended to create and preserve urban single family residential
neighborhoods consisting of predominantly single family homes on larger than
standard Townsite-size lots. Uses that are compatible with and functionally related
to a single family residential environment may be located in this zone. Beyause of
land use impacts associated with nonresidential uses, few nonresidential uses are
allowed in this zone and then only conditionally. This zone provides for a variety
in the urban land use pattern for the City's single family residential neighborhoods,
following a curvilinear street system of nonthrough public and private streets with
irregularly shaped lots, minimum 75-foot front lot lines, and 60-foot rights-of-way
for collector arterial streets in large rectangular blocks and usually located in
outlying areas with large tracts of vacant buildable land
9. The site is currently served by McGill Avenue. Access streets will be improvedto
low impact development standards. McGill Avenue is a local access street and is
not located along a school walking route. Right-of-way dedication along McGill
Avenue is required. '
10. The City's low impact development standards for suburban areas were adopted in
2003 with the restriction that subdivisions developed under the reduced standards
would not allow for on-street parking. Site development and design for residential
lots developed under the lower impact standards need to accommodate resident
parking and visitor parking on-site.
11. There are no environmentally sensitive areas on the site. The site has a slope to the
north of approximately 5%. The site is not considered a frequently flooded area
and is not listed on the Federal Emergency Management Act (FEMA) maps which
denote those areas that are within 100-year flood areas.
12. The owner of a construction site which disturbs a total of five acres or more of
land area that has a discharge of stormwater to a surface water or storm sewer
system must apply to the State Department of Ecology for a General Permit for
Stormwater Discharge Associated with Construction Activities. The proposed site
is 3.11 acres in area.
13. Building permits are required for all structures within the subdivision. AlIIocal
building and Fire Codes shall be complied with during construction including
residential sprinkler systems.
14. The Port Angeles School District has been notified of the development to allow
. them to plan for needed public school facilities and routes. The Port Angeles
School District provides school bus pick-up for students at the intersection of Mt.
Angeles and Campbell.
15. The City's Parks Department has noted that they are aware of the preliminary
proposal and do not believe the level of service for the area will be hampered as a
result of the development. The City's LOS for parks and recreational services is
1/3 acre for 1,000 population. The nearest public playground area is located
approximately one (1) mile north (Lyons Park).
16. The site will be served by the City's Police, Fire, and Public Works Departments.
All utilities including potable water, sanitary waste, and refuse collection are
J - 29
Conditions, Findings, & Conclusions
Park Meadows Final Subdivision
Page 4
available in the area. Transit service is available along Lauridsen Boulevard North
of the site.
1 v. The City's State Environmental Policy Act (SEP A) Official issued a
Determination of Nonsignificance for the preliminary subdivision on October 9,
2006, therefore satisfying the City's responsibility under the Act.
18. The Planning Commission's decision is a recommendation to the City Council.
The Commission acts as the City's hearing body for preliminary subdivision
approval. Reports are advisory only to ensure conformance of the 'proposed
subdivision to the general purposes of the City's Comprehensive Plan and to
planning standards and specifications adopted by the City.
19. Property owners within 300 feet of the proposed subdivision were mailed notice of
the proposal on September 1, 2006. The property was posted on September 5,
2006, and publication appeared in the Peninsula Daily News on September 7,
2006. No written comments have been received.
Conclusions:
.
A.
As conditioned, the proposed subdivision is consistent with the Port Angeles
Comprehensive Plan, Zoning Code, and Subdivision Ordinance Chapter 16.08 P AMC as
well as with Chapter 58.17 RCW, the Washington State Subdivision Act
As conditioned, appropriate provisions have been made for the public health, safety and
general welfare and for such open spaces, drainage ways, streets or roads, alleys, other
public ways, transit stops, potable water supplies, sanita,ry wastes, parks and recreation,
playgrounds, schools and school grounds, sidewalks and other planning features that
assure safe walking conditions for students who only walk to and from school.
As conditioned, if improved low impact development suburban street standards are used,
signage educating residents and visitors as to the prohibition of on-street parking will
ensure that interior streets remain passable for pub3lic safety situations where on-street
parking could prevent ease of passage for emergency vehicles and sight distance safety
Issues.
.
B.
C.
D. As conditioned, the public interest is served in the platting of this subdivision as
articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The
subdivision provides for development of new homes within the City of Port Angeles
consistent with the State of Washington Growth Management Act.
Adopted by the Port Angeles City Council at its meeting of April 4, 2007.
Karen Rogers, Mayor
.
Becky J. Upton, City Clerk
J - 30
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Cathleen Estates Final
April 4, 2007
Page 3
14.
The Planning Commission recommended approval ofthe pre,liminary subdivision on October
26, 2005, following a public hearing. Nine conditions were included in the recommendation
which addressed improvements needed to ensure consistency with City development
standards.
15. The site was posted for a land use action review and a-Iegal publication was placed in the
Peninsula Daily News on September 18th. No comments were received as a result of the
actions.
Conclusions:
A. As conditioned, the public interest is served in the platting ofthis subdivision as articulated
in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision
provides for development of new homes within the City of Port Angeles consistent with the
State of Washington Growth Management Act and Subdivision requirements.
B. As conditioned, utility improvements not completed at the time of final approval will be
secured for future development prior to occupancy of structures within the subdivision in
accordance with Section 16.08.050(B)(2) of the Port Angeles Municipal Code.
Adopted by the Port Angeles City Council at its meeting of April 4, 2007.
Karen A. Rogers, Mayor
Becky J. Upton, City Clerk
J - 37
J - 38
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_______ ...EXTERlOR BOUNDARY OF SUBJECT PARCEl
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- _ _ _ _.WAITS OF smEET R(GHT OF' WAY
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IMPROVEMENTS wrf..L BE REFlECTUJ ON A RECORD OF
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SEE PLAT. V. 14, P. .56 FOR DETAILED
CONTROL DIAGRAM.-
lBO'
I
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. Attachment A
CONDITIONS OF PRELIMINARY PLAT APPROVAL AND HOW THEY HAVE BEEN
ADDRESSED - CATHLEEN ESTATES:
1. An engineered stormwater plan shall be submitted for approval to the City Public Works
and Utilities Department. Stormwater shall be handled within the site in an approved
manner and shall be connected to stormwater improvements in the Milwaukee Drive
stormwater system. Stormwater improvements shall be installed per the City's Urban
Services Standards and Guidelines prior to final plat approval.
This improvement is partially complete. Some drainage ditchinlJ.. remains to be
completed. An assignment of savings is being held to ensure that the work is
done prior to occupancy.
2. The interior street shall be identified as "Cathleen Street" and shall culminate in a cul-de-
sac as shown on the preliminary drawing. The street shall be constructed as approved by
the City. If interior streets are built to suburban low impact development standards, and
are less than 36 feet in total width, signage shall be placed on the interior street at the
developer's expense indicating that on-streetparking is prohibited along both sides of the
streets. Signage shall be placed as directed by the City.
This improvement has been mainly completed with the exception of some minor
sidewalk work. Curbing is in. An assignment of savings is being held to ensure
that the work is done prior to occupancy.
3.
Fire hydrants shall be placed and spaced as required by the City's Fire Department to a
maximum 1000' of separation distance and wording shall be placed on the final plat with
a recording with the County Auditor indicating that all residences shall be fitted with
residential sprinkler systems prior to occupancy.
This improvement is completed.
4. Utility service to the subdivision shall be underground. A 10' utility easement shall be
provided along the frontage ofthe lots abutting Cathleen Street.
This improvement is completed.
5. Water service shall be extended to the lots as required by the Public Works and Utilities
Department prior to final plat approval.
This improvement is completed.
6. Sanitary sewer shall be extended to the new lots as required by the Public Works and
Utilities Department from West 10th Street.
This improvement is completed.
J - 41
Cathleen Estates
Page 2
7. Building setback areas and lot address numbers shall be identified on the final plat.
Address numbers are as follow: Lot (1) 1002; (2) 1006; (3) 1010; (4) 1014; (5) 1104; (6)
1108; (7) 1109; (8) 1105; (9) 1015; (10) 1011; (11) 1007; and (12) 1003.
Done
8. The final plat shall include wording explaining the William R. Fairchild International
Airport is location in the vicinity of the subdivision, and that ongoing airport operations
exist.
Done
9. Each lot within the subdivision shall be subject to The Estates at Milwaukee Developer's
Reimbursement Agreement for previous utility and roadway improvement~ in the area.
Wording is in place.
J - 42
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~: iOY' i.RfJl'I'}t' ;'iN' [
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WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
April 4, 2007
To:
CITY COUNCIL
FROM:
SUE ROBERDS, PLANNING MANAGER
SUBJECT:
FINAL SUBDIVISION REVIEW - CATHLEEN ESTATES
10TH STREETIMILWAUKEE DRIVE
Summary: Final review of a l2-unit subdivision in the RS-9 Residential Single Family zone.
Recommendation: Following review, the City Council should waive the second reading 0
the attached ordinance and approve the Cathleen Estates Subdivision, citing 1 condition, 15
mdin S, and 2 conclusions attached to the ordinance in su ort 0 that action.
Background / Analysis: Following Planning Commission review on October 26, 2005, the City
Council gave preliminary approval to the 12-unit Cathleen Estates Subdivision with 9 conditions.
A final plat was presented for review on September 14, 2006, however, a bond or savings assignment
was not included at that time for required improvements that haduot been made. Council tabled the
matter accordingly.
The applicant continued work on infrastructure development, and submitted a second request
for final review on March 27,2007, along with an assignment of savings to ensure that all conditions
of approval would be completed prior to occupancy. A list of the preliminary conditions of approval
with explanation as to how they have been addressed is included as Attachment A to this
memorandum. An assignment of savings in an amount equal to 150% of the cost ofthe remaining
improvements is on file with the City. The remaining improvements involve a minor amount of
sidewalk and drainage control work.
Staff will be available for questions.
~ -' 'fe~d,^ J
Attachments: Conditions of preliminary approval
Draft ordinance w/condition, findings, and conclusions
T:\FORMS\CouncilmemocatWeenestates.wpd
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington,
approving the Cathleen Estates Subdivision.
WHEREAS, the City Council of the City of Port Angeles has considered the public
interest served by the Cathleen Estates subdivision and dedication; and
WHEREAS, the City Council finds that, subj ect to the conditions stated !~ the attached
Conditions, Findings, and Conclusions, Cathleen Estates includes appropriate provisions for the
public health, safety and general welfare; and
WHEREAS, the City Council finds that the public interest will be serVed by approval
of Cathleen Estates subdivision and dedication; and
.
WHEREAS, the proponents of Cathleen Estates subdivision and dedication have made
appropriate provision for public improvements, as stated in more detail in the attached
Conditions, Findings and Conclusions; and
WHEREAS, the City of Port Angeles Public Works and Utilities Department has
certified that there are adequate means for supplying water and for sewage disposal in the
subdivision and dedication; and
WHEREAS, the final subdivision and the estimate for bonding improvements have
been accepted by the City Engineer of~he City of Port Angeles; and
WHEREAS, the City Council finds that, as conditioned, Cathleen Estates subdivision
and dedication conforms to all conditions of the preliminary plat approval for Cathleen Estates
and/or developer's agreement and that said Cathleen Estates subdivision meets requirements of
.
local and state law in effect at the time of the preliminary plat approval.
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES .
DO ORDAIN as follows:
Section 1.
The attached Conditions, Findings, and Conclusions hereby are adopted
and incorporated herein.
Section 2.
The Cathleen Estates subdivision is hereby app~oved, subject to the
conditions referenced in Section 1 above. Upon satisfaction of the conditions, the appropriate
officers of the City of Port Angeles are hereby authorized to sign the final subdhTision plat and
authorize recording of the document with the Clallam County Auditor.
Section 3. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect five (5) days after passage and publication of an approved SUlTIlTI,ary thereof consisting of
the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the
day of April, 2007.
MAYOR
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED: April "2007
By Summary
G:\Legul_BuckupIORDlNANCES&RESOLUTIONS\2005-41CuthleenEstatesSubdivision, wpd
Murcb 28, 2007
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CONDITION, FINDINGS, AND CONCLUSIONS IN SUPPORT OF CATHLEEN ESTATES
FINAL SUBDIVISION:
Condition:
I; A bond or other securities acceptable to the City Attomeyin the amount of$36,147 shall be
required to be in place to cover the cost of required improvements that have not been
completed at the time of final plat approval until such time as all conditions of preliminary
plat approval have been met.
Findings:
1. Preliminary approval was given by the City Council for the 12-unit subdivision entitled
"Cathleen Estates" on November 15, 2005. The property is identified as being Suburban Lot
55 less the westerly 5 acres thereof and located between "N" Street and Milwaukee Drive on
West 10th Street. The site is approximately 3.38 acres in size and is rectangular in
configuration.
2. The subject property is identified by the Port Angeles Zoning Map (!s Single Family
Residential (RS-9) which allows a density of up to 7 units per acre. The proposed drawing
indicates that each lot in the proposed subdivision will be at least 9,000 square feet in area.
3.
Chapter 16.08 of the Port Angeles Municipal Code (P AMC) sets forth local requirements for
the approval of subdivisions Section l6.08.050(B)(2) ofthe Port Angeles Municipal Code
allows for bonding in the amount of 150% the expected cost of improvements in the event
a developer elects to bond for improvement completion rather than placement prior to final
approvaL In the event that bonding is preferred, wording must be placed on the plat such
that "No occupancy of dwelling units will be allowed until all roadway and utility
improvements have been completed and approved by the City Engineer." The prescribed
wording has been placed on the face of the final mylar. The developer has stated his intent
to bond. An engineer's estimate has been approved by the City Engineer.
4. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform
division ofland within the State. Sectiqn 58.17.110 requires a city to inquire into the public
use and interest proposed to be served by the establishment of a subdivision and determine
if appropriate provisions are made for, but not limited to, the public health, safety, and
general welfare, for open spaces, drainage ways, streets or roads, alleys and other public
ways, transit stops, potable water supplies, sanitary wastes, parks and recreation,
playgrounds, and schools and shall consider all other relevant facts including sidewalks and
other planning features that assure safe walking conditions for students who only walk to and
from school and whether the public interest will be served by the subdivision. A proposed
subdivision shall not be approved unless the city can make written findings that these
provisions are made.
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Cathleen Estates Final
April 4, 2007
Page 2
5. The Port Angeles Public Works and Utilities Department, Parks and Recreation, and Fire
Departments reviewed the proposed subdivision and forwarded comments and specific
conditions which were incorporated in the conditions of preliminary approval.
.
6. The Comprehensive Plan requires concurrency at the time of development for streets, water
service, sanitary sewer service, and electrical service (Capital Facilities Element Policy A. 9)
and should require concurrency at the time of development for solid waste collection,
stormwater management, telecommunications service, and emergency service (Capital
Facilities Element Policy A.IO). The proposal was reviewed with' respect to the
Comprehensive Plan and found to be in compliance.
7. The purpose ofthe City's RS-9, Residential Single Family zone is a low density residential
zone intended to create and preserve urban single family residential neigfiborhoods
consisting of predominantly single family homes on larger than standard Townsite-size lots.
The proposal is intended to provide an additional number of residential building sites within
the City limits.
8.
The site is currently served by West 10th Street from "N" Street. Access streets are
improved to low impact development standards. "N" Street is a collector arterial and a
designated school walking route but is not a designated bicycle route. Conditions were
included in preliminary plat approval which addressed street development and that each lot
within the subdivision shall be subject to The Estates at Milwaukee Subdivision
Development Reimbursement Agreement for previous utility improvements in the area.
.
9. There are no environmentally sensitive areas on the site. The site slopes to the northwest.
The site is not considered a frequently flooded area and is not listed on the Federal
Emergency Management Act (FEMA) maps which denote those areas that are within 100-
year flood areas.
10. Building permits are required for all structures within the subdivision. All local building and
Fire Codes shall be complied with during construction including residential sprinkler
systems.
11. The site will be serviced by the City's Police, Fire, and Public Works & Utilities
Departments. All utilities including potable water, sanitary waste, and refuse collection are
available in the area. Transit service is available along "N" Street east of the site.
12. The City's State Environmental Policy Act (SEP A) Official issued a Determination of
Nonsignificance for the preliminary subdivision on October 28,2005, therefore satisfying
the City's responsibility under the Act.
13.
The William R. Fairchild International Airport is located south of the site. Port of Port
Angeles staffhas been notified of the proposed subdivision proposal and per agreement with
the Port, it is expected that those who purchase properties in the final subdivision will be
aware of the existing on-going airport operation.
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WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
April 4, 2007
To:
CITY COUNCIL
FROM:
Glenn A. Cutler, Director of Public Works and Utilities
~C/vV
SUBJECT:
Gateway Construction Support Services Agreement, Project 97-20.
Summary: The construction contract has been awarded by Clallam Transit for the Gateway project.
City staffwill be performing the construction management function, with support from Exeltech, Inc.,
Lacey, Washington.
Recommendation: Approve and authorize the Mayor to sign an agreement with Exeltech, Inc.,
for engineering construction support services for the Gateway Project, 97-20 in the not to exceed
amount of $561,226.98 which includes $50,000 for directed services that can only be used with
rior a roval of Council.
Background/Analysis: The Gateway design was completed and advertised in time to meet the August
28, 2006 deadline for project advertisement. The City, in accordance with the interlocal agreement with
Clallam Transit, is to provide the construction management for the project. In September of2006,
requests for proposals were sent to seven engineering firms selected from the City's consulting roster.
Only three engineering firms provided proposals by the October 6, 2006 submittal deadline. Exeltech,
the engineering consultant firm for the 8th Street Bridges Replacement project, was selected to enter into
scope and fee negotiations.
In early January, Exeltech provided the initial fee and scope proposal. During the negotiations we also
discussed engineer/architect responsibilities with Krei, the project Architect, to assure that all
construction management areas were covered and to avoid duplications of effort. Exeltech will be
managing two large projects (8th Street Bridges Replacement and Gateway) out of the same local office.
The savings from this joint use will be reflected as reduction in overhead for both projects costs.
Negotiations continued through the bidding and were concluded at the end of February. The final not to
exceed fee proposal was $511,276. This fee, when combined with Krei's not to exceed fee of $242,000,
totals $753,276, or 9.4% of the construction cost. This is within the normal range of costs for
construction management and special costs on projects of this size/complexity.
On March 13,2007, the construction contract for Gateway was awarded by Clallam Transit, and
construction management needs to be in place. Funding for the project has been previously addressed
by the Council.
Exeltech has been responsive to our needs and performed professionally in the preliminary design, final
design, and redesign phases of the 8th Street Bridges Replacement project. We feel confident in their
ability to manage the Gateway and Bridge projects through successful completion. It is recommended
that Council approve and authorize the Mayor to sign an agreement with ExeItech for engineering
construction support services for the Gateway Project 97-20 in the not to exceed amount of$561,226.98
which includes $50,000 for directed services that can only be used with prior approval.
N:\CCOUNCIL\FINAL\Exeltech Gateway Const Mgl11nt Agr.doc
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WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
April 4, 2007
To:
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities 6.lA-&'
Award of sth Street Bridge Replacements, Project 02-15.
FROM:
SUBJECT:
Summary: Five bids were opened on March 13, 2007 for the replacement ofthe 8t Street
Bridges over Valley and Tumwater Creeks. Parsons RCI of Sumner, Washington in the amount
of $18,416,067.20 submitted the low responsible bid. Parsons also provided alternative bids for
architectural lighting, in the additive amount of$184,900.00 and railing, in the additive amount
of $377,706.00.
Recommendation: 1) Award and authorize the Mayor to sign the contract for the 8th Street
Bridge Replacements, Project 02-15 with Parsons RCI Inc., for the base bid in the amount
of $18,416,067.20 and 2) Direct staff to return to Council at the appropriate time with a
fundin Ian for the estimated additional funds of $1,400,000 for the ro' ect.
Background/Analysis: The original 8th Street Bridge Replacements design was based on a slant
steel bridge design. The bids received for this design significantly exceeded the funding available
and Council directed a redesign using reinforced concrete. Exeltech, our engineering consultant,
completed the redesign and the project was readvertised.
The base bid consists of the removal of the existing timber bridges on 8th Street over Valley and
Tumwater Creeks, and replacement with 758-foot long reinforced concrete structures. The
bridges will be 34 feet wide, curb to curb, (12 foot lanes and 5 foot bike. shoulders) with 6.5-foot
wide sidewalks on each side. The base bid will include standard WSDOT railing and lighting.
The base bid also includes extensive stormwater systems for stream protection, wetland
restoration, permanent traffic and temporary detour signals, and associated utility relocations.
Included in the design were alternatives for architectural lighting (Option I) or architectural
lighting and railing (Option II). The WSDOT Bridge Replacement Advisory Committee
(BRAC) grant funding is limited to $20,000,000 for construction and construction management
costs associated with only the base bid. The BRAC funding will not cover the architectural
lighting and railing alternatives. Should Council select either of the alternatives, additional City
funding will be required.
The project was readvertised February 4, 2007. Five bids were received and opened on March
13,2007, as summarized on the attached table. Staff has reviewed the bids and corrected
extensions as needed.
N:\CCOUNCIL\FINAL\8th St Br Repl Project 02-15, Award.doc
K-3
April 4, 2007 City Council
Re: 81h St Bridge Replacements, Project 02-15
Page 2 of3
This is a street project and is exempt from sales tax. The following is a summary of the bids .
received:
BID SUMMARY, 8th STREET BRIDGES REPLACEMENT
CONTRACTOR BASE BID OPTION I OPTION II
Architectural Architectural
Lighting Lighting and Railing
Parsons RCI, Sumner $18,416,067.20 $184,900.00 $377,706.00
Quigg Bros., Aberdeen $19,920,191.90 $282,840.00 $ 323,540.00
Mowat Const, W oodinville $20,009,684.00 $210,790.00 $280,870.00
Advance American, Portland $20,509,069.60 $209,990.00 $486,738.00
Kiewit Pacific, Vancouver $20,795,000.00 $194,659.00 $46,467.00
Engineer's Estimate $17,686,815.52 $221,408.00 $735,163.00
.
The low bid was 4.1 % over the engineers estimate. The bids were grouped within an acceptable
range and confirmed the low bid. Parsons RCI of Sumner, W A was the low responsible bidder.
Parsons was contacted and they have confirmed their submitted bid amount.
The following table of estimated project costs has been prepared to assist Council with their
award and funding decisions.
FUNDING ITEMS
Base Bid and Additives
Const. Management
Contingencies
Traffic Si nals
CTS/Paratransit
BASE
$18,416,067
$ 1,942,410
$ 800,000
$ 175,000
$ 70,000
$21,403,477
$20,000,000
$ 1,403,477
Subtotal
Available Grant Funding
City Funding Required
ESTIMATED COST
OPTION I
$18,600,967
$ 1,942,410
$' 800,000
$ 175,000
$ 70,000
$21,588,377
$20,000,000
$ 1,588,377
OPTION II
$18,978,673
$ 1,942,410
$ 800,000
$ 175,000
$ 70,000
$21,966,083
$20,000,000
$ 1,966,083
Council has the following alternatives for consideration in making an award:
1. Base Bid Only
2. Option I (Base Bid plus Additive A), Architectural Lighting
3. Option II (Base Bid plus Additives A & B), Architectural Lighting and Rail
N:\CCOUNCIL\FINAL\8th St Br Repl Project 02-15, Award,doc
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April 4, 2007 City Council
Re: 8th 8t Bridge Replacements, Project 02-15
Page 3 of3
. Attached is a rendering of the various alternatives for Council consideration.
The following two options are available for Council consideration concerning funding of the
potential additional funds of $1,400,000, required:
1. Issue L TGO (Limited Tax General Obligation) Bond and repay bond over 20 years using
REET funds. This option can be considered in mid 2008.
2. Since funds will be needed toward the end of the construction project, staff can re-
evaluate the level of cash reserves in the General Fund and Street Fund in early 2008 and
consider funding the gap by using reserves.
In view of current funding constraints and that the base bid work meets the minimum state
requirements, it is recommended that Council award the base bid to Parsons RCI Inc., in the
amount of$18,416,067.20 and authorize the Mayor to sign the contract for the 8th Street Bridge
Replacements, Project 02-15. In addition, it is recommended that staffretum to Council in the
first half of calendar year 2008 to propose funding options on the additional estimated amount of
$1,400,000 for the project.
. Attachment: Typical Sections for Base Bid & Lighting/Rails Options
.
N:\CCOUNCIL\FINAL\8th St Br Repl Project 02-15, Award.doc
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WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
April 4, 2007
To:
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities l'::,.~
FROM:
SUBJECT:
Exeltech Construction Management Agreement Amendment No. 4 for 8th
Street Bridge Replacements, Project 02-15
-1.
Summary: The 8tl1 Street Bridges construction contract is anticipated to be awarded this
evening. The construction management support agreement with Exeltech needs to be amended.
The construction management portion of the agreement has a remaining balance of$1,627,324.
The negotiated not to exceed fee for construction management support is $1,892,410 (10% of
construction cost). Also, an additional $50,000 needs to be added for directed services to cover
unanticipated costs. The total not to exceed cost for Amendment No.4 is $315,086.
Recommendation: Approve and authorize the Mayor to sign Amendment No.4 to the
agreement with Exeltech for the 8th Street Bridge Replacements, Project 02-15 in the not to
exceed amount of $315,086.
Background/Analysis: Council approved the original 8th Street Bridge Replacements
construction management support in the amount of $1,677,213 on February 2,2006 as part of
Amendment No.2. Council also authorized expenditure of up to $50,000 in construction
management support prior to award. This was in anticipation of awarding a construction
contract later that spring. The bids significantly exceeded the available funding and the bids were
rejected. Exeltech construction management services, following rejection, were utilized for bid
analysis, pursuit of added grant funding, and alternate structure proposals prior to the redesign.
The current balance in our agreement with Exeltech for construction management is $1,627)24.
The project has been redesigned from the original slant steel structures to the current reinforced
concrete structures. The change in design is requiring added inspection, testing, and geotechnical
support. Staff has negotiated Amendment No.4 with Exeltech. The negotiated scope and fees for
the construction management is in the not to exceed amount of $1,892,410 (10% ofthe project's
construction cost). This is within the nonnal range of costs for construction management and
special costs on projects of this size/complexity. In addition, it is proposed to include restoration
of the directed services to $50,000. These directed services could only be used with prior
approval of the City. Exeltech will be managing two large projects (Bridge Replacements and
Gateway) out of the same local office. The savings from this joint effort has resulted in a
reduction in overhead costs for both projects.
Funding for the project is being addressed during the award of the construction project.
N:\CCOUNCIL\FINAL\Exeltech Amendment No. 4.doc
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April 4, 2007 City Council
Re: Amendment No.4 to ExeItech Agreement for 8lh St Bridge Replacements
Page 2
Exeltech has been responsive to our need and performed professionally in the preliminary .
design, final design, and redesign phases of the project. Staffis confident in Exeltech's ability to
manage the projects through successful completion. It is recommended that Council approve and
authorize the Mayor to sign Amendment No.4 to the agreement with Exeltech for the 8th Street
Bridge Replacements, Project 02-15 in the not to exceed amount of $315,086.
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DATE:
To:
FROM:
SUBJECT:
~ORrANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
APRIL 4, 2007 /
CITY COUNCIL
YVONNE ZIOMKOWSKI, FINANCE DmECTOR q ~
REPLACEMENT OF MAIL MACHINE AND POSTAGE METER
Summary: The contract on the existing mail machine and postage meter expires as of April 30, 2007.
Due to changes mandated by the post office, the current machine becomes obsolete as of January 1,2008,
therefore must be replaced.
Recommendation: Staff recommends the Council approve and authorize the City Manager to sign a five-
year contract with Pitney Bowes in the amount of $432 er month plus tax and su plies.
Background / Analysis: In January 2002, the City entered into a 63-month contract with Pitney Bowes
for a mail machine and postage meter. That contract expires on April 3 0, 2007. During the intervening years,
the United States Postal Service has mandated the phasing out of certain postage meters (copy of letter is
attached); the City's meter falls into this category, therefore new equipment must be leased and the current
contract cannot be renewed.
Research revealed only two sources for obtaining mail equipment, Pitney Bowes and Pacific Office
Equipment (PO E), a local vendor. Both companies have provided quotes for a 60-month lease on new
machines that include a service contract, postage meter, and scale. Both machines have comparable features.
The cost of the Pitney Bowes machines over a five-year contract would be $25,920, plus tax and supplies.
The cost of a Hasler machine from POE would be $35,912.40, plus tax and supplies over five years. Both
ofthese prices include ongoing training, which is an important factor given the nature of job coach turnover
in the mailroom, and any and all maintenance of the machines over the life of the lease. The cost of supplies
for both machines is comparable.
Staff recommends the Council approve and authorize the City Manager to sign a five-year contract with
Pitney Bowes in the amount of $432 per month plus tax and supplies.
K-9
POSTAGE TE;CHNOLOGY MANAGEME:NT
PRODUCT DEVELOPMENT
~ UNITED ST/]TES
POSTIJL SERVICE
July 28, 2006
Pitney Bowes
1 Elmcroft Road
Stamford, CT 06926-0700
Subject: Limited Exception for Phase III Meter Customers with Leases
As you are fully aware, the United States Postal Service (USPS) mandated that all Phase III postage
meters must be off the market by December 31, 2006. Although this date was first published in 2001
it has recently been brought to our attention that certain postage meter providers and/or their dealers
and representatives continued to enter Into lease agreements on Phase III meters with customers
that extended beyond that date.
In order to mlnimi;:e any potential financialllardship to our customers, we are allowing certain users
of Phase III postage meters extensions beyond Oecember 31, 2006, under limited circumstances. If
a Phase III postage meter customer has a valid lease or financing agreement with a term that extend:
beyond December 31, 2006, the customer may continue to use the Phase III postage meter until the
end of the lease or financing agreement or December 31, 2007, whichever Is earlier, if the following
conditions are met:
1) The lease or financing agreement pertains directly to a Phase III postage meter; and
2) The lease or financing agreement has an origination date of December 31, 2004, or earlier.
We hope by making these accommodations to customers with leases or financing agreements in
place, we can minimize any costs and inconvenience that our customers may experience. Please
provide a copy of this letter to those customers that qualify for this limited exception so that they may
consider this extension when making any decision regarding their future postage metering needs.
Sincerely,
'~G-lif2.
6::~d
Manager
475t'ENFANT Pl/I;?A SW
NO"TfI BUILDING SUITE 4200
WASHINGTON DC 20260.4200
202.268-42ll0
FAX: 202-268-4225
'IV'M'I.USPS.COM
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CALL TO ORDER -
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PRESENTATIONS,
CEREMONIAL
MATTERS &
PROCLAMATIONS:
Retirement Proclamation
for Bill Beverford
WORK SESSION:
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS &
PUBLIC COMMENT:
CITY COUNCIL MEETING
Port Angeles, Washington
March 20, 2007
Deputy Mayor Williams called the regular meeting of the Port Angeles City Council
to order at 6:00 p.m.
Members Present:
Deputy Mayor Williams, Councilmembers Braun,
Headrick, Munro [arrived at. 6:05 p.m.], Petersen, and
Wharton.
Members Absent:,
Mayor Rogers.
Staff Present:
Manager Madsen, Assistant Attorney Dickson, Clerk
Upton, G. Cutler, D. McKeen, T. Riepe, K. Dubuc, S,
Roberds, B. Sterling, B. Beverford, M. Puntenney, G.
Kenworthy, T. McCabe, H. Freilich, and J. Harper.
Public Present:
T. Ahlgren, S. Chadd, and C. Kidd. All others present in
the audience failed to sign the roster.
The Pledge of Allegiance to the Flag was led by Councilmember Wharton.
1. Retirement Proclamation for Bill Beverford:
Deputy Mayor Williams read and presented a proclamation to retiring City employee,
Bill Beverford, Superintendent of Water /Wastewater Collection, who has worked for
the City since 1970. Mr. Beverford stated it has been a great pleasure working for the
City; he stated his appreciation for the help and support oftheemployees and Council.
Public Works & Utilities Director Cutler thanked Mr. Beverford for his contributions,
professionalism, and expertise.
None.
Manager Madsen added Authorization to Advertise for Bids f~r the Erickson Park
Tennis Courts as Agenda Item H.5, and he noted the dissemination of documents
related to the proposed Adamich Annexation, as well as the Agreement for Indigent
Defense Services. He noted that Agenda Item HA. is intended for Executive Session,
after which action may be taken.
Peter Ripley, 114 E. 6th St., #102, President of the Tenant Association at the Terrace
Apartment Building, advised the Council of a fund-raising effort underway to assist the
apartment residents, as well as the broader community. Ink cartridges and cell phones
will be collected for recycling, and he asked that he have the opportunity to place a
collection bin at City Hall.
Susan Chadd, 1774 Little River Road, a County resident, Coordinator for Built Green
Clallam County and the Huxley School for the Environment, extended an invitation to
the Council to "Solutions for Sustainable Living in Clallam County", a function
scheduled for March 30 and 31, 2007.
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CITY COUNCIL MEETING
March 20,2007
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS &
PUBLIC COMMENT:
(Cont'd)
CITY COUNCIL
COMMITTEE
REPORTS:
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
Eastern Urban Growth Area
Sewer Rates
Ordinance No. 3274
'Ordinance to Establish
Compost Prices
RESOLUTIONS:
OTHER
CONSIDERATIONS:
Technical Rescue Interlocal
Agreement with Clallam
County Fire District #3
Chuck Hill, 2115 W. 16th Street; Audry Clayton, 2116 W. 16th Street; and Barbara
Sparks, 2107 W. 16th Street, addressed the Council on matters related to drugs, noise,
junk vehicles, and a vicious dog in their neighborhood. Police Chief Riepe offered to
meet with the neighbors.
.
Councilmember Wharton announced a presentation to be. made by Jesse Garlick,
architect and former Port Angeles resident, on Squamish SfI).art Growth. The
presentation will be made on Friday, March 30th, at City Hall and on Saturday, March
31 st at Peninsula College. Manager Madsen clarified this is not a formal City meeting.
1. Eastern Urban Growth Area Sewer Rates:
Director Cutler indicated this would be the second reading ofthe Ordinance to set rates
for the Eastern Urban Growth Area. Deputy Mayor Williams conducted a second
reading of the Ordinance by title, entitled
ORDINANCE NO. 3274
AN ORDINANCE of the City ofFort Angeles, Washington, revising
wastewater service rates for users outside Port Angeles city limits
and amending Chapter 13 .65 of the Port Angeles MunicipalCode.
Councilmember Braun moved to adopt the Ordinance as read by title. The
motion was seconded by Councilmember Munro and carried unanimously.
2. Ordinance to Establish Compost Prices:
In keeping with the requirement to conduct a first reading of the Ordinance, Deputy
Mayor Williams read the Ordinance by title, entitled
.
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending
Chapter 13.57 ofthe Port Angeles Municipal Code to establish a
sales price for Class A Compost.
Director Cutler advised the Council that the Utility Advisory Committee recommended
the adoption of the compost rates as proposed. He summarized the City's intent to
begin marketing compost in April, the competitive nature of the proposed pricing, the
fact that the issue will be reviewed in the next 30 - 45 days to determine if the pricing
has been set at an appropriate level, and the fact that compost will be sold by volume
and not by weight. Brief discussion ensued, with staff answering questions posed by
the Council.
None.
1.
Technical Rescue InterlocalAgreementwith Clallam County Fire District #3:
Fire Chief McKeen introduced the proposed inter local agreement with Fire District #3
for the development ofajoint training program, a technician-level certification track,
and a certified joint technical rescue team that will be' available for region-wide
response. Fire Marshal Dubuc, with the use of PowerPoint slides, discussed
anticipated team specialties in terms of confined space rescue, trench rescue,
swiftwater/flood rescue, urban search and rescue, and rope rescue. The staff members
will train together once a month and can respond as a team. The Council was informed
that, as part of this evening's Consent Agenda, a pay modification was proposed for
those firefighters who achieve and maintain up to four technician-level certifications.
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OTHER
CONSIDERATIONS:
(Cont'd)
Technical Rescue Interlocal
Agreement with Clallam
Couhty Fire District #3
(Cont'd)
Pen Com Agreement with
Jamestown S 'Klallam Tribe
Land Development Guide
Manual
Alternative Plans for
Building at 215 South
Lincoln
Erickson Park Tennis
Court Project
Break
FINANCE:
CH2M Hill Consultant
Agreement
CITY COUNCIL MEETING
March 20, 2007
Fire Marshal Dubuc introduced Roger Moeder, Assistant Chief of Fire District #3,
who discussed and showed pictures ofvehicly resources in terms ofa technical rescue
trailer and tow vehicle, purchased through Homeland Security grants. In the ensuing
discussion, members of the Council provided supportive comments in appreciation of
this beneficial partnership. Councilmember Munro moved to approve and
authorize the Mayor to sign the Interlocal Agreement with Clallam County Fire
District #3. The motion was seconded by Councilmember Wharton and carried
unanimously.
2.
PenCom Agreement with Jamestown S 'Klallam Tribe:
Police Chief Riepe provided a brief summary ofthe proposed PepCom agreement with
the Jamestown S 'Klallam Tribe for dispatching services, as the Tribe recently acquired
fisheries enforcement officers. He was pleased the City will be using existing resources
to gain revenue. Councilmember Headrick moved to approve and authorize the
Mayor to sign the Pen Com Service Agreement with the Jamestown S'Klallam
Tribe. Councilmember Petersen seconded the motion, whjch carried
unanimously.
3.
Land Development Guide Manual:
Manager Madsen presented the Land Development Guide Manl,lal that was developed
with a State grant. The Manual was reviewed by the Planning Commission, and
Manager Madsen recommended that it be approved in keeping with grant requirements.
The Manual is not intended to be a standard guideline but, rather, it is intended to be
a resource for developers as they proceed with their projects. Councilmember
Wharton moved to grant approval of the final Land Development Guide. The
motion was seconded by Councilmember Petersen and carried unanimously.
4. Alternative Plans for Building at 215 South Lincoln:
As announced earlier, this agenda item is initially scheduled for Executive Session with
possible action to follow.
5.
Erickson Park Tennis Court Project:
Director Cutler informed the Council that the Erickson Park Tennis Court Project is
ready to go out for advertisement. It was identified in the CFP for 2007. He reviewed
in detail the funding for the project, to include a grant from the U.S. Tennis Association
and a donation from the Peninsula Tennis Club. Councilmember Petersen moved to
authorize the Director of Public Works & Utilities to advertise for bids on the
Erickson Park Tennis Court Project. Councilmember Braun seconded the
motion, which carried unanimously.
Deputy Mayor Williams recessed the meeting for a break at 6:54 p.m. The meeting
reconvened at 7:06 p.m.
1.
CH2M Hill Consultant Agreement:
A summary of the proposed consultant agreement with CH2M Hill was provided by
Director Cutler, whereby consulting services are necessary pertinent to the construction
of a temporary corrosion control facility, as well as the impacts of the Elwha Dam
Removal Project. The Utility Advisory Committee recommended approval of the
agreement. Director Cutler explained reallocations made to the budget to
accommodate the agreement, and he provided information pertinent to the temporary
facility being taken out of service once the water treatment facility is on line. Based
on questions posed by the Council, Director Cutler provided an in-depth explanation
of the funding for the agreement. Councilmember Munro moved to approve and
- 3 -
L-3
CITY COUNCIL MEETING
March 20,2007
FINANCE:
(Cont'd)
CH2M Hill Consultant
Agreement (Cont'd)
City'Pier Stage
Replacement Agreement
PUBLIC HEARINGS -
QUASI-JUDICIAL:
PUBLIC HEARINGS -
OTHER:
Adamich Annexation
CONSENT AGENDA:
INFORMATION:
authorize the Mayor to sign a Professional Services Agreement with CH2M Hill
for an amount not to exceed $113,000 and, fJIrther, to authorize added funding for
the agreement, if needed, in the amount of$13,000 from the Water Utility Fund.
Councilmember Headrick seconded the motion, which carried unanimously.
.
2.
City Pier Stage Replacement Agreement:
Director Cutler summarized an arrangement with the Chamber of Commerce relative
to a rebuild oftheCity Pier stage. The Chamber obtained $20,000 in lodging tax funds
to be used toward the project. The City will handle material procurement, and the
Chamber will take the lead on the project. Once complete, the new stage will be turned
over to the City as a gift and, in order to formalize the arrallgement, the License
Agreement is necessary. Following brief discussion, Councilmember Munro moved
to approve and authorize the City Manager to sign a License Agreement between
the City and the Port Angeles Regional Chamber of Commerce. The motion was
seconded by Councilmember Braun and carried unanimously.
None.
1.
Adamich Annexation:
Although the applicant was not present, the Council opted to proceed with the public
hearing. Planning Manager Roberds summarized the proposed annexation involving
4.94 acres located at the southeast corner of Homestead Avenue and McDougal Street.
She indicated the petition is valid and has been signed by 100% ofthe property owners.
The annexation was recommended for approval by the Planning Commission subject
to the condition that 30 feet ofthe subject property be dedicated upon annexation for
the remainder of McDougal Street. The annexation was forwarded to the Boundary
Review Board; the City has been advised. that the annexation is exempt from review.
.
Deputy Mayor Williams conducted a first reading of the Ordinance by title, entitled'
ORDINANCE NO.
AN ORDINANCE adjusting the corporate boundary of the City of
Port Angeles to include property at the southwest comer ofthe
intersection of Homestead Avenue and McDougal Street for
the purpose of providing municipal services.
Deputy Mayor Williams opened the public hearingat 7:25 p.m. There being no public
testimony, the public hearing was continued to April 4, 2007.
Councilmember Braun moved to accept the Consent Agenda, to include: 1.) City
Council Minutes dated March 6; 2.) Benefit Dump Day; 3.) Specialist Pay
Modification to Firefighters Labor Agreement; 4.) Agreement for Indigent Defense
Services; 5.) AppointRepresentativeto Port Angeles Forward Committee; 6.) Appoint
Representative to Technical Review Committee for Salmon Recovery; and 7.)
Expenditure Approval List: 2/24 - 3/9 - $3,180,544.87. Councilmember Munro
seconded the motion, after which he lauded the appointment of Dick Goin as
representative to the Technical Review Committee for Salmon Recovery, as Mr. Goin
has a great deal of experience in the field. Mr. Goin briefly addressed the Council,
providing information on his experiences and memories. A vote was taken on the
motion, which carried unanimously.
Manager Madsen thanked the Council for its support at the Transit Board meeting
where the Gateway bid was awarded. He also noted various meetings taking place in
the area this week.
.
- 4-
L-4
.
.
.
EXECUTIVE SESSION:
RETURN TO OPEN
SESSION:
RETURN TO
EXECUTIVE SESSION:
RETURN TO OPEN
SESSION:
ADJOURNMENT:
CITY COUNCIL MEETING
March 20, 2007 .
Based on input from Assistant Attorney Dickson, Deputy Mayor Williams announced
the need for an Executive Session for approximately 30 minutes under the authority of
RCW 42.30.1l0(1)(b), real estate, and 42:30.110(1)(i), potential litigation, with
possible action to follow. The Executive Session convened at 7:40 p.m.
The Council reconvened into Open Session at 8:15 p.m.; at which time
Councilmember Munro moved to direct staff to prepare an RFP for the
disposition of 215 South Lincoln Street. The motion was seconded by
Councilmember Headrick and carried unanimously.
The Council returned to Executive Session at 8: 18 p.m. to continue deliberations under
the authority of RCW 42.30.1l0(1)(b), real estate, and 42.30.110(1)(i), potential
litigation. No further action was anticipated.
The Executive Session concluded at 8:45 p.m., and the Council convened in regular
open session. No action was taken.
The meeting was adjourned at 8:45 p.m.
Karen A. Rogers, Mayor
Becky J. Upton, City Clerk
..
- 5-
L-5
L-6
.
.
.
.
.
.
DATE:
To:
FROM:
SUBJECT:
,
Fi ".0' ;R..)T......'P;.: / N: :.G'. ,E.....:iL;. E....,iS./
,,_," :': , , ,_ " " ' ! i '1' .-
,..... "- , " '"
~L "~....../,.-... .."-....~
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
April 4, 2007
CITY COUNCIL
NATHAN A. WEST /('?J
PRlNCIP AL PLANNER
DEPARTMENT OF ECOLOGY SHORELINE MASTER PROGRAM COMPETITIVE
GRANT
Summary: Application for a competitive grant for Shoreline Master Program Update.
Recommendation: Approve grant application submittal.
Background / Analvsis:
The Planning Division of the Community and Economic Development Department is in the
process ()f applying for a grant from the Washington State Department of Ecology. The City of
Port Angeles has the potential to obtain approximately $35,000. Upon further review of funding
received by other jurisdictions this amount may increase, but, will not exceed an amount of
$150,000. Department of Ecology is not requiring a match, however, the Department will budget a
10% match of in-kind services to ensure that the application is competitive.
As Council is aware, at a meeting held on March 6th, the City agreed to conduct a phased
approach to harbor planning beginning with a visioning process. The harbor planning will be
carried out in conjunction with the Shoreline Master Program update and this grant will help to
facilitate this first phase of planning. '
The primary focus of the grant will be to address an early start on the required 2011 update
to the Shoreline Master Program. The grant will assist with the costs associated with
salaries/benefits, consultant services, and other expenses associated with the visioning process.
The Community and Economic Development Department is seeking Council support of the
application for this competitive grant. The deadline for submission of the application is April 13,
2007.
L-7
L-8
.
.
.
Date: 3/29/2007
City of Port Angeles
. City Council Expenditure Report
From: 3/10/2007 To: 3/23/2007
Vendor Description Account Number Invoice Amount
EXPRESS PERSONNEL SERVICES ON CALL SERVICES 001-2025-514.41-50 824.67
ON CALL SERVICES 001-2025-514.41-50 1 ,497.99
FEDERAL EXPRESS CORP Shipping Chgs pe 2-23 001-2025-514.48-10 5.04
PORT ANGELES CITY TREASURER Key Rings-Dryke 001-2025-514.31-01 1.24
VERIZON WIRELESS 3-9 ale 470242744-00001 001-2025-514.42-10 60.60
WA MUNICIPAL TREASURER'S ASSN-WM'EDUCATIONAL SERVICES 001-2025-514.43-10 155.00
WASHINGTON (DIS), STATE OF Scan Charges-February 001-2025-514.42-10 9.36
Finance Department Customer Service Division Total: $6,464.65
FEDERAL EXPRESS CORP Shipping Chgs pe 2-23 001-2080-514.42-10 . 12.88
OL YMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2080-514.31-01 19.03
OFFICE SUPPLIES, GENERAL 001-2080-514.31-01 722.94
UNITED PARCEL SERVICE Shipping Chgs pe 3-3 001-2080-514.42-10 48.00
Finance Department Reprographics Division Total: $802.85
Finance Department Department Total: $8,740.37
OLYMPIC STATIONERS INC DESK LAMP,FOLDERS 001-3010-515.31-01 40.75
WASHINGTON (DIS), STATE OF Scan Charges-February 001-3010-515.42-10 13.15
WEST GROUP FEBRUARY LEGAL RESEARCH 001-3010-515.31-01 436.60
WSAMA-WA ASSN OF MUNCPL ATTNYS BLOOR REGIS.wSAMA CONF. 001-3010-515.43-10 215.00
. Attorney Attorney Office Division Total: $705.50
COMMERCIAL CARD SOLUTIONS Asst Prosecutor Ad 001-3021-515.44-10 147.57
OLYMPIC STATIONERS INC FILE DRAWER INSERTS 001-3021-515.31-01 18.63
PENINSULA DAILY NEWS AD FOR ASST CITY ATTY 001-3021-515.49-90 253.83
WASHINGTON (DIS), STATE OF Scan Charges-February 001-3021-515.42-10 2.85
WEST GROUP FEBRUARY LEGAL RESEARCH 001-3021-515.31-01 436.59
WSAMA-WA ASSN OF MUNCPL ATTNYS DICKSON REGIS. WSAMA CONF 001-3021-515.43-10 215.00
Attorney Prosecution Division Total: $1,074.47
Attorney Department Total: $1,779.97
ADVANCED TRAVEL Grvg Yd Rem-West 001-4010-558.43-10 95.37
PENINSULA AWARDS & TROPHIES COMMISSION/BOARD NAMEPLAT 001-4010-558.31-01 96.48
PENINSULA DAILY NEWS COMMUNICA TIONS/MEDIA SERV 001-4010-558.44-10 47.00
COMMUNICA TIONS/MEDIA SERV 001-4010-558.44-10 44.76
COMMUNICATIONS/MEDIA SERV 001-4010-558.44-10 38.05
PORT ANGELES CITY TREASURER PABA Brkfst-West 001-4010-558.43-10 2.16
WASHINGTON (DIS), STATE OF Scan Charges-February 001-4010-558.42-10 22.68
Community Developmt Dept Planning Division Total: $346.50
ADVANCED TRAVEL Ice Class-Lierly 001-4020-524.43-10 36.75
COMMERCIAL CARD SOLUTIONS Permit Tech Ad 001-4020-524.44-10 389.49
Permit Tech Ad 001-4020-524.44-10 222.57
VERIZON WIRELESS 3-6 ale 264707060-00001 001-4020-524.42-10 5.67
ZENOVIC & ASSOCIATES GATEWAY PLAN REVIEW 001-4020-524.41-50 570.00
. Community Developmt Dept Building Division Total: $1,224.48
Community Developmt Dept Department Total: $1,570.98
Page 3
L -11
Date: 3/29/2007
City of Port Angeles
City Council Expenditure Report .
From: 3/10/2007 To: 3/23/2007
Vendor Description Account Number Invoice Amount
CARVER, JUSTIN DEPOSIT REFUND 401-0000-122.10-99 62.50
GERBERT, JOHN P UB CR REFUND-FINALS 401-0000-122.10-99 54.67
KARSTEDT, SEAN F UB CR REFUND-FINALS 401-0000-122.10-99 90.42
LOHR, LYNNE OVERPAYMENT REFUND 401-0000-122.10-99 17.31
MASON, JANA MANUAL CHECK 401-0000-122.10-99 90.13
OLESON, JEFF D UB CR REFUND-FINALS 401-0000-122.10-99 45.35
RAMIREZ, GLENDA L MANUAL CHECK 401-0000-122.10-99 150.98
REEDY, DONNA A DEPOSIT REFUND 401-0000-122.1 0-99 60.00
DEPOSIT REFUND 401-0000-122.10-99 . 65.00
RIDDLE & MC HONE FINAL CR-412 S LINCOLN ST 401-0000-122.10-99 23.62
VIACOM OUTDOOR NORTHWEST MANUAL CHECK 401-0000-122. 1 0-99 24.23
NEW PIG CORPORATION ENVIRONMENT AL&ECOLOG ICAL 401-0000-237.00-00 -47.67
NORTH COAST ELECTRIC COMPANY ELECTRICAL CABLES & WIRES 401-0000-141.40-00 1,369.40
WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 141.00
ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,349.94
ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 367.73
ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 707.20
Division Total: $2,001,489.72
Department Total: $2,001,489.72 .
ADVANCED TRAVEL NWPPA AMR Wkshp-Dunbar 401-7120-533.43-10 191.20
EES CONSULTING INC WPAG 2007 401-7120-533.49-01 562.68
MARSH MUNDORF PRATT SULLIVAN WPAG 2007 401-7120-533.49-01 519.16
Public Works-Electric Power Resource Mgmt Division Total: $1,273.04
ADVANCED TRAVEL Hazmat Hdlg/Rcrd Kpg-CM 401-7180-533.43-10 498.43
Apprentice School-BR 401-7180-533.43-10 88.50
ALEXANDER PUBLICATIONS PUBLICA TION/AUDIOVISUAL 401-7180-533.31-01 85.59
AMCO WATER METERINGSYSTEMS, INC PIPE FITTINGS 401-7180-533.34-02 418.20
AMERICAN SAFETY UTILITY CORP ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 361.40
HARDWARE,AND ALL:lED ITEMS 401-7180-533.35-01 687.02
ANGELES COMMUNICATIONS INC ELECTRICAL CABLES & WIRES 401-7180-533.48-10 128.73
ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 34.64
COMMUNICATIONS/MEDIA SERV 401-7180-533.48-10 325.20
BAXTER AUTO PARTS #15 CLEANING COMPOSITION/SOLV 401-7180-533.31-20 50.68
BLAKE SAND & GRAVEL INC NURSERY STOCK & SUPPLIES 401-7180-533.34-02 43.14
NURSERY STOCK & SUPPLIES 401-7180-533.34-02 88.89
CED/CONSOLlDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 87.10
HAND TOOLS ,POW&NON POWER401-7180-533.35-01 91.06
COMMERCIAL CARD SOLUTIONS Framing 401-7180-533.31-01 154.87
GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 -415.71
GREAT AMERICA LEASING CORP RENTAL OR LEASE SERVICES 401-7180-533.41-50 42.43
JACO ANALYTICAL LABORATORY INC ENVI RONMENT AL&ECOLOGICAL 401-7180-533.48-10 40.00 .
LAB SAFETY SUPPLY INC FIRST AID & SAFETY EQUIP. 401-7180-533.31-20 36.77
Page 14 L - 22
Date: 3/29/2007
City of Port Angeles
City Council Expenditure Report .
From: 3/10/2007 To: 3/2312007
Vendor Description Account Number Invoice Amount
VERIZON WIRELESS 3-12 ale 770251124-00001 401-7180-533.42-10 41.34
3-12 ale 770251124-00003 401-7180-533.42-10 38.85
WAGNER-SMITH EQUIPMENT CO HAND TOOLS ,POW&NON POWER401-7180-533.35-01 451.05
WASHINGTON (DIS), STATE OF Sean Charges-February 401-7180-533.42-10 22.59
WASHINGTON (DRS), STATE OF Statewide Pensioners 0207 401-7180-533.20-30 200.16
WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 359.04
Public Works-Electric Electric Operations Division Total: $9,081.86
Public Works-Electric Department Total: $10,354.90
Electric Utility Fund Fund Total: $2,011,844.62
CLEMENT COMMUNICATIONS, INC SIGNS, SIGN MATERIAL 402-0000.237.00-00 -10.79
COMMERCIAL CARD SOLUTIONS Costworks 402-0000-237.00-00 -8.57
MUELLER CO PIPE FITTINGS 402-0000-141.40-00 1,064.14
PIPE FITTINGS 402-0000-237.00-00 -85.12
PORTABLE COMPUTER SYSTEMS COMPUTERS,DP & WORD PROC. 402-0000-237.00-00 -25.61
COMPUTER HARDWARE&PERIPHI402-0000-237. 00-00 -322.83
USA BLUEBOOK CHEMICAL LAB EQUIP & SUPP 402-0000-237.00-00 -54.96
Division Total: $556.26
Department Total: $556.26
AMSAN OLYMPIC SUPPLY WA TER&SEWER TREATING CHEN 402-7380-534.31-05 218.53 .
ANGELES MILLWORK & LUMBER CO ROOFING MATERIALS 402-7380-534.31-20 426.91
HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 5.65
CEO/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-01 96.39
CLALLAM CNTY DEPT OF HEALTH TESTING&CALlBRATION SERVI 402-7380-534.41-50 40.00
CLEMENT COMMUNICATIONS, INC SIGNS, SIGN MATERIAL 402-7380-534.31-01 139.23
COMMERCIAL CARD SOLUTIONS Costworks 402-7380-534.31-01 111.80
EDGE ANALYTICAL TESTING&CALlBRATION SERVI 402-7380-534.41-50 360.00
TESTING&CALlBRATION SERVI 402-7380-534.41-50 360.00
TESTING&CALlBRATION SERVI 402-7380-534.41-50 180.00
FASTENAL INDUSTRIAL HARDWARE,AND ALLiED ITEMS 402-7380-534.31-01 121.07
FEDERAL EXPRESS CORP Shipping Chgs pe 2-23 402-7380-534.42-10 67.87
Ernest Klimek ERNEST KLIMEK TRAVEL ADVA 402-7380-534.43-10 472.00
MUELLER CO WATER SEWAGE TREATMENT EQ402-7380-534.31-20 34.30
OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 402-7380-534.31-01 43.36
PORTABLE COMPUTER SYSTEMS COMPUTERS,DP & WORD PROC. 402-7380-534.31-60 330.43
COMPUTER HARDWARE&PERIPHI402-7380-534.31-60 4,166.01
QWEST 2-23 ale 206T 411255315B 402-7380-534.42-10 64.27
3-2 ale 3604175079758B 402-7380-534.42-10 37.10
S & B INC DATA PROC SERV &SOFTWARE 402-7380-534.41-50 326.40
SUNSET DO-IT BEST HARDWARE MACHINERY & HEAVY HRDWARE 402-7380-534.31-01 41.43
WA TER&SEWER TREATING CHEN 402-7380-534.31-01 12.67
HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 22.42 .
HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 38.81
Page 16 L - 24
Date: 3/29/2007
City of Port Angeles
City Council Expenditure Report
From: 3/10/2007 To: 3/2312007 .
Vendor Description Account Number Invoice Amount
METROCALL 2-27 ale 0362272-7 403-7480-535.42-10 23.86
PNCWA-OLYMPIC SECTION MEMBERSHIPS 403-7480-535.49-01 70.00
PORT ANGELES CITY TREASURER Postage-Young 403-7480-535.42-10 8.30
PUGET SAFETY EQUIPMENT INC CLOTHING & APPAREL 403-7480-535.31-01 135.39
CLOTHING & APPAREL 403-7480-535.31-01 5.90
PURAFIL, INC WATER&SEWER TREATING CHErv403-7480-535.31-05 9,291.32
QWEST 3-2 ale 3604170591196B 403-7480-535.42-10 37.10
3-2 ale 3604170190080B 403-7480-535.42-10 37.10
3-8 ale 3605650365696B 403-7480-535.42-10 37.10
S & B INC MANAGEMENT. SERVICES 403-7480-535.41-50 163.20
SANDY'S RACE STREET AUTO PARTS BELTS AND BELTING 403-7480-535.31-20 58.84
BELTS AND BELTING 403-7480-535.35-01 75.11
SUNSET DO-IT BEST HARDWARE PIPE FITTINGS 403-7480-535.31-01 9.55
PIPE FITTINGS 403-7480-535.31-20 29.61
JANITORIAL SUPPLIES 403-7480-535.31-20 32.66
SUPPLIES 403-7480-535.31-20 15.45
PIPE FITTINGS 403-7480-535.31-20 42.73
PIPE FITTINGS 403-7480-535.31-20 6.03
SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 403-7480-535.31-01 35.63 .
CLOTHING & APPAREL 403-7480-535.31-01 106.89
LAB &FIELD EQUIP,BIO,BOT 403-7480-535.31-01 26.34
THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 31.33
FASTENERS, FASTENING DEVS 403-7480-535.31-20 2.91
UNIVAR USA INC BLANKET PURCHASE ORDER 403-7480-535.31-05 1,587.74
UTILITIES UNDERGROUND LOC CTR UG LOCATE 403-7480-535.41-50 24.90
WASHINGTON (DIS), STATE OF Scan Charges-February 403-7480-535.42-10 26.51
Public Works-WW/Stormwtr Wastewater Division Total: $28,987.09
Public Works-WW/Stormwtr Department Total: $28,987.09
Wastewater Fund Fund Total: $28,978.52
CLEMENT COMMUNICATIONS, INC SIGNS, SIGN MATERIAL 404-0000-237.00-00 -10.79
Division Total: -$10.79
Department Total: -$10.79
CLEMENT COMMUNICATIONS, INC SIGNS, SIGN MATERI.AL 404-7580-537.31-01 139.23
PORT ANGELES CITY TREASURER Safety Mtg-Stromski 404-7580-537.43-1 0 31.01
SUNSET DO-IT BEST HARDWARE PIPE AND TUBING 404-7580-537.35-01 28.92
SWAIN'S GENERAL STORE INC AUTO & TRUCK MAl NT. ITEMS 404-7580-537.35-01 3.76
WASHINGTON (DIS), STATE OF Sean Charges-February 404-7580-537.42-10 19.99
Public Works-Solid Waste Solid Waste-Collections Division Total: $222.91
Public Works-Solid Waste Department Total: $222.91
Solid Waste-Collections Fund Total: $212.12
ADAPT CONSULTING INC AM USEMENT, DECORA TIONS,ENT 405-0000-237.00-00 -6.47 .
Division Total: -$6.47
Page 18 L - 26
Page 19
L - 27
Date: 3/29/2007
City of Port Angeles
City Council Expenditure Report .
From: 3/10/2007 To: 3/23/2007
Vendor Description Account Number Invoice Amount
MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 345.88
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 45.37
NAPA AUTO PARTS AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 11.54
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 264.58
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 21.09
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 150.37
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 9.63
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 2.51
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 41.46
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 346.34
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 54.50
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 34.69
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 4.31
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 72.17
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 16.39
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 62.73
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 11.53
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 180.16
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 6.37 .
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 8.79
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 5.95
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-1 0 15.66
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 67.38
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 107.53
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 14.85
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 173.03
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 60.87
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 77.56
AUTO & TRUCK MAIN:r. ITEMS 501-7630-548.48-10 -189.67
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 3.67
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 17.22
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 77.21
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 35.69
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 13.55
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 49.05
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 5.82
OVERALL LAUNDRY SERVICES INC LAUNDRYIDRY CLEANING SERV 501-7630-548.48-10 3.58
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 92.53
LAUNDRYIDRY CLEANING SERV 501-7630-548.49-90 92.53
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 10.41
EXTERNAL LABOR SERVICES 501-7630-548.49-90 5.20 .
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 92.53
Page 22 L - 30
Date: 3/29/2007
City of Port Angeles
City Council Expenditure Report .
From: 3/10/2007 To: 3/2312007
Vendor Description Account Number Invoice Amount
LARRY\MESSINGER MEDICAL REIMBURSEMENT 503-1631-517.46-30 43.96
Self Insurance Other Insurance Programs Division Total: $1,144.53
Self Insurance Department Total: $1,144.53
Self.lnsurance Fund Fund Total: $1,144.53
ADVANCED TRAVEL Art Transport-Seniuk 652-8630-575.43-10 59.00
Art Transport-Seniuk 652-8630-575.43-10 48.00
FEDERAL EXPRESS CORP Shipping Chgs pe 2-23 652-8630-575.42-10 23.00
OLYMPIC STATIONERS INC Clear Tabs 652-8630-575.31-01 5.21
UNITED PARCEL SERVICE Shipping Chgs pe 3-3 652-8630-575.42-10 12.57
Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $147.78
Esther Webster/Fine Arts Department Total: $147.78
Esther Webster Fund Fund Total: $147.78
LEOFF P/R Deductions pe 3/11 920-0000-231.51-20 7.08
P/R Deductions pe 3/11 920-0000-231.51-21 19,700.60
OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 3-11 920-0000-231.56-20 169.85
P/R Deductions pe 3-11 920-0000-231.56-20 1,171.15
PERS P/R Deductions pe 3/11 920-0000-231.51-10 3,493.29
P/R Deductions pe 3/11 920-0000-231.51-11 7,986.32
P/R Deductions pe 3/11 920-0000-231.51-12 24,727.26 .
TEAMSTERS LOCAL 5S9 P/R Deductions pe 3-11 920-0000-231.54-10 3,023.50
UHEAA P/R Deductions pe 3-11 920-0000-231.56-30 581.81
UNITED WAY (PAYROLL) P/R Deductions pe 3-11 920-0000-231.56-10 484.00
Division Total: $61,344.86
Department Total: $61,344.86
Payroll Clearing Fund Total: $61,344.86
Totals for check period From: 3/10/2007 To: 3/23/2007 $2,432,745.78
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Page 24
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MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362'
March 14, 2007
6:00 p.m.
ROLL CALL
Members Present:
Dave Johnson, Cherie Kidd, Kevin Snyder, John Matthews,
and Werner Beier
None
Nathan West, Scott Johns
Marlene Garling
Members Excused:
Staff Present:
Public Present:
CALL TO ORDER
Salute to the Flag was led by Chair Kidd
APPROVAL OF MINUTES
Approval of the minutes were continues to the March 28, 2007, regular Planning
Commission meeting.
PUBLIC HEARINGS:
Chair Kidd indicated that those who testify must sign the "Sign In" log and affirm that
their testimony will be truthful to the best of their knowledge. ..
CONDITIONAL USE PERMIT - CUP 07-02 - GARLING - 528 West 10th Street:
Request to allow an accessory residential unit in the RS-7 Residential Single Family
zone.
Associate Planner Scott Johns reviewed the department staff report recommending
approval of the conditional use permit with 6 conditions.
Chair Kidd opened the public hearing.
Marlene Garling, 528 W. 10th Stree!, Port Angeles, stated that she had reviewed the
staffs report and had no additions or corrections.
There being no further testimony, Chair Kidd closed the public hearing.
Following a brief discussion, Commissioner Snyder moved to approve the conditional
use permit with five conditions, citing the following findings and conclusions in support of
the action:
Conditions:
1. Separate water and electrical meters are required for each dwelling unit.
2. Addressing for each dwelling unit shall be clearly identified as 528 and 528:h West
10th Street. Address numbers must be at least six (6) inches in height and readily
visible from the street and of contrasting color from their background.
3. Two (2) off-street parking spaces are required for each residential dwelling unit for
a total of four (4) spaces.
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Planning Commission Minutes
March 14, 2007
Page 2
4. Construction will be per International Residential Code requirements
5. Driveway and site access shall be constructed to Public Works and Utilities
Standards.
6. All utility improvements including water, sanitary sewer, storm drainage and
electrical are to be completed to the satisfaction of the Public Works and Utilities
Department.
Findings:
1. Alan and Marlene Garling submitted a conditional use permit application for an
accessory residential unit on February 22, 2007, that was determined ,as complete on
February 26,2007. The applicants own the subject property.
2. The proposed site is legally described as the west 25' of Lot 7 and all of Lot 8 Block 323
of the Townsite of Port Angeles, and is located at 528 W. 10th Street.
3. The site is zoned Residential Single Family (RS-7) and is 10,500 sq. ft. in area.
4. The Comprehensive Plan designates the site as Low Density Residential. Adjacent
designations are also Low Density Residential. The site is located in the City's North
Central Planning Area. The subject site is located on the south side ofW. 10th Street
between Cedar and Pine Streets. Development in the neighborhood includes
predominately single family residential uses.
5. Per 17.96.050 P AMC, the Planning Commission shall consider applications for
conditional use permits as specified in the applicable Chapter of the Zoning Regulations.
The Planning Commission may grant said permits which are consistent and compatible
with the purpose of the zone in which the use is located, consistent with the
Comprehensive Plan, and not contrary to the public use and interest. In each application
the Planning Commission may impose whatever restrictions or conditions are considered
essential to protect the public health, safety, welfare, and to prevent depreciation of
neighboring property. Conditional uses shall be evaluated to determine if the
characteristics of the intended use as related to the specific proposed site would defeat the
purpose of the City's Zoning Regulati~ns by introducing incompatible, detrimental, or
hazardous conditions. The Planning Commission may refuse to issue a conditional use
permit if the characteristics of the intended use would defeat the purpose of the City's
zoning regulations. The City's Comprehensive Plan was reviewed for consistency with
the proposal.
6. A development that is approved through the conditional use permit process must remain
in continual compliance with specific conditions of approval or may be revoked.
7. Site access must comply with Public Works and Utilities Standards.
8. Notification of the proposed action and conditional use permit application was placed in
the Peninsula Daily News on March 1, 2007. Public notice was mailed to property
owners within 300 feet of the subject property on February 27,2007. The site was posted
on February 27, 2007. No comments were received as a result ofthe public notice
period.
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Planning Commission Minutes
March 14, 2007
Page 3
9. A Determination of Non-Significance was issued for this p~oposed action on March 13,
2007.
10. The Planning Commission conducted a public hearing on the proposal at the March 14,
2007, regular meeting.
Conclusions:
1. As conditioned, the proposal is consistent with the intent of the Comprehensive
Plan, specifically with Land Use Element Goal A and Policy A.2 and C2, Housing
Element A.6 and B.6; and Transportation Element Policy B.14.
2. The proposal is consistent with requirements for approval of a conditional use
permit as specified in P AMC 17.96.050, and with the requirement ofa conditional
use permit for an accessory residential unit in the RS-7 per P AMC 17.10.040(A)
3. As conditioned, the proposal is consistent with PAMC Chapter 14.40 (parking
Ordinance).
4. The use is in the public interest as it allows for a variety of housing opportunities.
5. The City's responsibility under the State Environmental Policy Act in review of the
proposal has been satisfied.
Commissioner Beier seconded the motion, which passed unanimously.
A brief discussion regarding accessory residential unit size, setback, and occupancy
requirements ensued.
COMMUNICATIONS FROM THE PUBLIC
None
STAFF REPORTS
Principal Planner Nathan West presented the department's draft Land Development
Guide. Several Commissioners commended staff on the quality of the document. Chair Kidd
asked questions of clarification on two points and commented on the historic preservation
section.
.Mr. West discussed the upcoming April 11, 2007, Planning Commission agenda,
indicating that there would be several items for consideration. Planner Johns briefly discussed
the Comprehensive Plan amendments being proposed that will be part of the April 11, 2007,
agenda.
Mr. West reminded Commissioners of the Smart Growth meetings that are scheduled for
March 30, and 31, 2007, and indicated that the Friday event is considered a public meeting so
that the City Council and Planning Commission members can all attend as long as they avoid any
appearance of an official meeting.
Associate Planner Johns provided a brief review of his recent attendance at the
Community Tree Management Institute.
A five minute recess was called while staff reviewed the Planning Commission bylaws.
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Planning Commission Minutes
March 14, 2007
Page 4
ELECTION OF OFFICERS
.
Principal Planner West read the Planning Commission bylaws concerning election of
officers. Nominations for Planning Commission Chair were submitted as follows:
Commissioner Reiss nominated Commissioner Beier and Commissioner Harris
nominated Commissioner Reiss for the position of Chair for the 2007 term of office.
Following a vote of the Commissioners, Commissioner Beier was elected Chair.
Commissioner Snyder nominated Commissioner Matthews and Commissioner
Harris nominated Commissioner Reiss for the position of Vise Chair for the 20.07 term of
office. Following a vote of the Commissioners, Commissioner Matthews was elected Vise
Chair. .
Chair Kidd expressed her gratitude at having been provided the opportunity to s~rve as
Planning Commission Chair, stating that it had been an experience of personal growth for her.
Principal Planner West thanked Chair Kidd for her service during the past year as Chair of the
Planning Commission.
REPORTS OF COMMISSION MEMBERS
Commissioner Reiss inquired as to the status of a joint meeting of the City Council and
the Planning Commission. Principal Planner West indicated that staff was in the process of
arranging the meeting and that no date has been set.
Commissioner Johnson reported on the March Port AJ:1geles Forward meeting where the
major topic of discussion was a potential land swap between the city and Clallam County. The
two properties being considered are the Veterans Center located at 3rd and Francis Streets and the
city owned "old fire house" located between the Carnegie Library and Veteran's Park on Lincoln
Street.
.
ADJOURNMENT
The meeting adjourned at 6:55 p.m.
Scott K. Johns, Secretary
Werner Beier, Chair
PREPARED BY: S. Johns
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City of Port Angeles
Parks, Recreation & Beautification Commission
Port Angeles, Washington
February 15, 2007
SPECIAL MEETING
Parks Commission
Vacancy Interviews
CALL TO ORDER-
REGULAR MEETING:
ROLL CALL:
Approval of Minutes
January 18, 2007
Items From Audience not on
Agenda:
Items Added
Discussion of Recommendation
to City Council of Candidates to
Fill Vacant Positions
Milwaukee DrivelDry Creek
Olympic Discovery Trail Update
The Special meeting to conduct interviews for two Park Commission vacancies was called to
order at 5:45 p.m
Members Present:
Taylor Jennings, David Shargel, Diana Tschimperle, and Jack
Harmon
Staff Present:
Bill Sterling, Deputy Director for Recreation and Mari A.
Bilsborrow
Candidates for the two positions included Penny Pittis, Eleanor Tschirnperle, Linda Crowley
and Charles Whidden. Pat Schafer withdrew from the process
Four candidates were interviewed by Park Commission members. Following the interviews
and discussion, the recommendations are as follows:
Chuck Whidden was chosen to continue filling another term. Eleanor Tschirnperle was
chosen to fill the vacancy. The recommendation will be sent to City Council for approval.
Chairman, David Shargel called the regular meeting of the Port Angeles Parks, Recreation &
Beautification Commission to order at 7:10 p.rn. in Vem Burton COInmunity Center (meeting
room #3).
Members Present:
Taylor Jennings, Diana Tschimperle, Jack Harmon, Jean Hordyk,
David Shargel and Chuck Whidden.
Members Absent:
Ron Johnson.
Staff Present:
William Sterling, Deputy Director for Recreation, Glenn Cutler,
Director of Public Works & Utilities, Scott John, Community
Development Assistant Planner, and Mari A. Bilsborrow.
Audience:
Eleanor Tschimperle, Senior Center Representative, and Brian
Gawley, Peninsula Daily News.
Commission member D. Tschimperle moved to accept the minutes of January 18, 2007 and
dispose of the tapes in the usual manner. Commission member Harmon seconded the motion.
Upon call for the question the motion carried unanimously.
Senior Center report. '
Senior Services and Community Center fourth - quarter summary was presented and discussed
by representative, Eleanor Tschimperle.
Commission membe~ Hordyk moved to submit to City Council, for consideration, the names
of Charles Whidden and Eleanor Tschimperle to fill the Parks, Recreation and Beautification
Commission vacancies.
Commission member D. Tshimperle seconded the motion. Upon call for the question the
motion carried.
Deputy Director, Sterling updated and reviewed the issue of getting the Waterfront Trail
(Milwaukee portion) from Marine Drive to theLower Elwha Bridge. The current plans are to
take the trail up Hill Street and follow the railroad grade right-of-way near Crown Park. At
that point the trail will split into a walking trail and a bike trail. The walking by-passes will
connect with the bike route as it comes together at "N" and 6th Streets. The majority of this
portion of the trail will consist of sidewalk. It will continue winding westward on
Milwaukee Drive until it reaches the Dry Creek Bridge and then westward to the Elwha River
Bridge.
N:\CCOUNCIL\FINAL\Park Board Minutes - Feb 15 2007.doc
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1
Discussion of input to park
element ofthe City's
Comprehensive Plan
Discussion of Lincoln Park
Master Planning
Discussion of Skateboard
Helmet Law
Deputy Director for Recreation
Report
If a 2008 Grant is successful, funds will be used to build a bridge across Dry Creek.
.
Scott Johns, Associate Planner was in attendance to continue the discussion from January's
Parks Commission meeting. Discussion ensued regarding any comments the Commission
wished to add or delete from the Proposed Parks Element for the City's Comprehensive Plan.
March is the deadline for the Comprehensive Plan. If the Commission chooses to take any
formal action, a representative can be present at the Planning Coinmission during the public
hearing.
Commission member Hordyk asked that Ediz Hook be specifically addressed. Commission
member Harmon wished to add transportation elements as it applies to recreation, in the Park
Element Comprehensive Plan.
Discussion ensued regarding the proposed Lincoln Park Master Plan. Commission member
D. Tschimperle suggested keeping this issue on the agenda for discussion while waiting for
the Port of Port Angeles' environmental impact statement to be completed. When that
happens, the Commission will already have discussed what they feel needs to be eliminated or
saved and be a few steps ahead by having already envisioning the park's future.
Before a Master Plan can be prepared, venues and restrictions need to be researched. It was
suggested that someone from City and County planning will attend a future Parks Commission
meeting and present an update ofthis issue.
The Law Advisory Board subcommittee is seeking support from the Parks Commission
regarding the proposed skateboard helmet law. Their support will be included with the full
recommendation when it is taken to the City Council.
Whether the amendment to the helmet law is made, or not; skateboard public safety education
programs will be promoted.
.
Commission member Jennings moved to send a letter of support that, 1) regardless of any
other action, a public safety education campaign is initiated that emphasizes the use of
personal protective equipment including helmet use while skateboarding. 2) despite the
associated liability and enforcement issues, that the City amend the current bicycle helmet law
to include the use of a helmet while skateboarding, for persons under sixteen years of age.
Commission member Whidden seconded. Upon call for the question motion carried
unanimously.
The following was reported and discussed:
. Camera in the Parks (at City Pier, Francis Street & Erickson Park)
o City Pier - 85% completed
o Erickson - 90% completed
o F~ancis - 40% completed (pole installed; cameras on 2/16)
. Erickson Park Tennis Courts
o Construction scheduled for late spring
o Courts operational by early summer
. Fine Arts Center Entryway Status
o Interviews held
o Firm was selected for design
o Construction scheduled for mid-summer
. Senior Center Addition
o Recommended by BudgetJFinance Committee to full council
o Council to discuss authorizing staff to begin advertising (2/21/07)
. 13th Annual Presidents' Day Basketball Tournament
o 64 Teams, 128 Games, 8 Gyms
o Two-day event
o Estimated economic impact = $80,000 +
. West Cost Collegiate Baseball League Inquiry
o Exploring potential markets in the Pacific Northwest with a possible
location at Civic Field
. Art Paths - Portfolio 2007
o A call for student to exhibit and showcase their talents.
. KONP Home Show
o February 24 & 25, 2007
.
N:\CCOUNCIL\FINAL\Park Board Minutes - Feb 15 2007.doc
M - 6
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General Information
During the wind storm a few exhibits in Webster Woods were lost. A call has been made to
artists who may wish to participate in displaying new exhibits.
The proposed improvements at the skateboard park (sidewalk, landscaping, plaza area, and
fencing) will soon be completed. The Rotary Club will be finishing their repairs.
2008 Capital Facilities Plan will be discussed at the March, 2007 Parks Commission meeting.
Commission Re-Focus
Discussion
Short discussion ensued regarding this project.
Other Business
Commission member Taylor Jennings announced her resignation from the Parks Commission.
Commission member Jennings moved that the Parks Commission accept her resignation
effective February 15, 2007 and declare the position to be vacant. Chairman Shargel
seconded. Upon call for the question, motion carried unanimously.
Commission member Hordyk moved to recommend to the CitY Council the acceptance of the
third person chosen from the interviews list (penny Pittis) to fill the aforementioned vacancy.
Provided, upon conferring with the City Attorney, that the board may use the interviews
which took place tonight to make a recommendation. Upon call for the question, motion
carried unanimously. Staff will take the recommendation forWard.
Deputy Director, Sterling presented outgoing Commission member, Diana Tschimperle, with
an engraved gavel to show appreciation for her devotion and service on the Parks, Recreation
& Beautification Commission since March 1, 1997.
Adjournment
Commission member Whidden moved to adjourn. Meeting adjourned at 8:30 p.m.
Next Meeting
March 15,2006
Vern Burton Meeting Room #3
N:\CCOUNCIL\FINAL\Park Board Minutes - Feb 15 2007.doc
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PUBLIC WORKS PROJECT STATUS REPORT FOR MARCH, 2007 -
CHANGE ORDERS FOR ACTIVE CONSTRUCTION PROJECTS
(COSTS SHOWN INCLUDE APPLICABLE TAXES)
PROJECT CONST. ORIGINAL PREVIOUS CHANGE REVISED
TITLE BUDGET CONTRACT CHANGE ORDERS CONTRACT
AMOUNT ORDERS THIS AMOUNT
\ MONTH
PALFWall $3,500,000 $2,073,010.54 $610,534.98 $0.00 $2,683,545.52
02-21
Firing Range $21,000 $20,599.14 $0.00 $5,163.57 $25,762.71
Imp. 06-35*
IT Standby $22,000 $21,441.52 $0.00 $436.86 $21,878.38
Power 06-41 *
EUGA Sewer $5,500,000 $4,595,248.26 . $0.00 $0.000 $4,595,248.26
05-30
Gateway $8,000,000 $7,970200.00 $0.00 $0.00 $7,422,331.00
97-20**
8th St. Bridges $20,000,000 $18,416,067.20 $0.00 $0.00 $18,416,067.20
02-15**
* Small Works Project
** Low bids shown. Not awarded. Budgets to be determined with awards. Taxes estimated for Gateway.
.
CONTRACTOR Project- DESCRIPTION AMOUNT
OR VENDOR PO#
CONTRACTS/PURCHASE ORDERS APPROVED BY CITY MANAGER
(COSTS SHOWN INCLUDE APPLICABLE TAXES)
* Small Works Proj ect
PROJECT ADVERTISE FOR BID OPENING START END
TITLE BIDS CONSTRUCTION CONSTRUCTION
UPCOMING PUBLIC WORKS CONTRACTS
(NEXT 30 DAYS, ESTIMATED DATES SHOWN)
* Small Works Proj ect
. N:\PWKS\ENGINEER\Management Reports\Change Orders\Change Orders 2007\3-07.doc
M - 9
PUBLIC WORKS GRANT & LOAN STATUS REPORT FOR MARCH, 2007
PROJECT PROJECT GRANT/LOAN SOURCE GRANT MATCH OR AWARD STATUS
DESCRIPTION COST & COST LOAN DATA LISTING
CSO/Stormwater $32,000,000 Centennial Grant & Loan rates and matches Various Apply as offered
Projects SRF/PWTF Loans vary.
Francis Street CSO $700,000 PWTF Design Loan. 0.5%,5 Year Loan, 15% June 2006 Selected
Design $590,000 ($110,000) local match
Francis Str~et CSO $2,200,000 PWTF Construction Loan PWTF 0.5%, 15% Match, May 2007 On draft list -
Construction $1,875,000 20 Year Loan award pending
w/$325K local match
5 Million Gallon CSO $2,200,000 SRF Loan $2,200,000 SRF; 3.1 %,20 Year or June 2007 Below cutoff on
Tank Purchase & and/or PwtF Design PWTF 0.5%, 15% Match, 5 SRF Loan list.
Design Year Loan Apply for PWTF
Mar 07
Wet Weather CSO $4,040,000 SRF Loan $4,050,000 and SRF; 3.1 %, 20 Year or June 2007 Below cutoff on
Plant Purchase & lor PWTF Design . PWTF 0.5%, 15% Match, 5 SRF Loan list.
Design Year Loan Apply for PWTF
Mar 07.
Sidewalks Grants, no matching March 2007 - Applied October
16th, F-Stevens $260,000 WSDOT Ped & Sch 2006
16th, I-F $260,000 WSDOT Ped & Sch
Porter, Camp-Park $260,000 WSDOT Ped & Sch
10th, I-M $200,000 WSDOT Ped & Sch
10t\ M-N $200,000 WSDOT School
10TH, N-Milwaukee $200,000 WSDOT Ped & Sch
N,10TH_14TH $180,000 WSDOT School
N,14TH-18TH $180,000 WSDOT Ped & Sch
Sidewalk Gaps
Milwaukee
N-10TH $120,000 WSDOT Ped & Sch
FirstlFront
Golf C - Lincoln $50,000 WSDOT Ped & Sch
Bridge Replacement Advisory Committee
DOE administered grant /loan funding for water quality improvement projects
Drinking Water State Revolving Fund or State Revolving Fund
Inter-Agency Committee for Outdoor Recreation
Public Works Trust Fund
WSDOT administered grant programs for Pedestrian & School Route safety improvements
Safe, Accountable, Flexible, Efficient, Transportation Equity Act, a Legacy for Users. WSDOT administered
federal highway grant funding for intermodal transportation projects.
Till, AlP or PSMP Transportation Improvement Board, Arterial Improvement or Pedestrian Safety and Mobility Programs
N:\PWKS\ENGINEER\Management Reports\Grants & Loans\Grants & Loans 07\2-07.dQc
BRAC:
Centennial:
DWSRF or SRF
lAC:
PWTF:
WSDOT Ped & Sch:
SAFETEA-LU:
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Brown & Caldwell Consultant Agreement, Project 06-01
Francis St. CSO Sewer Design
Date Agreement Authorized by Council: July 5, 2006
Date Amendment No.1 Authorized by Council: February 21, 2007
Authorized Amount through Amendment No.1: $425,000
Agreement Expires: April 30, 2007
Billings Through: February 22, 2007
Original Contract Amendment No.
Task # Task Amount 1 Billings to Date % Complete
1 Project Management $16,893.45 $19,011.00 $16,473.67 87%
2 Mapping and Condition Assessment $36,559.05 $36,600.00 $28,012.65 77%
.
3 Cultural $6,922.20 $7,000.00 $2,700.54 39%
4 Geotechnical $66,115.23 $66,100.00 $51,708.50 78%
5 Environmental and Permits $22,789.84 $22,800.00 $12,450.00 55%
6 CSO Plan Review $167,247.93 $167,100.00 $149,516.20 89%
7 Engineering Report $22,450.28 $22,300.00 $15,379.79 . 69%
8 Additional Alternatives - $16,735.00 $22,564.42 135%
9 Plant Flow Management - $59,092.00 $90,512.31 153%
10 Add'l Cultural & Geotechnical Work - $8,025.00 $0.00 0%
Totals $338,977.98 $424,763.00 $389,318.08 92%
M -11
Brown & Caldwell Consultant Agreement, Project 06-05
.
Date Agreement Authorized by Council: February 21,2006
Authorized Amount: $850,000*
Agreement Expires: February 28, 2007
Billings Through: February 22,2007
2006 Budget ontract Amended 0
Task # Task Amount Amount Amount Billings to Date Complete
Re-rating of the WWTP $25,000.00 $25,000.00 $26,846.35 107%
Update to General
2 Sewer Plan $50,000.00 $50,000.00 $44,667.07 89%
East UGA Sewer
3 Extension * $670,000.00 $670,000:00 $686,100.00 $690,008.53 101%
Industrial SWPPP and
4 Wash-Down Facility $55,000.00 $55,000.00 $59,535.88 108%
Other Services as
5 Directed $50,000.00 $50,000.00 $41,917.89 84%
Totals $850,000.00 $850,000.00 $866,100.00 $862,975.72 100%
* Task 3 is Funded by Clallam County .
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CH2M HILL WATER CONTRACT
PROJECT: Various Water System Related Consulting Services
PROJECT NUMBER: US04-11
DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: October 19. 2004
AMENDMENT NO.3 TO AGREEMENT APPROVED: August 16. 2005
AGREEMENT EXPIRES: January 31,2007
BILLINGS THROUGH: December 29.2006
1 . Elwha Dam Removal $100,000.00 $71,759.00 $71,759.00 $24,940.35 35%
2. Phase 2 of Concrete $225,000.00 $224,160.00 $1,151.01 $1,151.01 100%
Cylinder Pipeline
. Replacement - Cancelled
3. Vulnerability Assessment $15,000.00 $15,423.00 $9,430.00 $9,429.64 100%
Capital Improvement Plan -
Done
4. Emergency Response Plan $10,000.00 $14,436.00 $20,928.00 $21,521.36 103%
- Done
5. Fairmount Pump Station $30,000.00 $28,581.00 $6,163.00 $6,162.94 100%
Construction Support
Services. Done
6. Update Scope & Estimates $5,000.00 $3,663.00 $3,663.00 $0.00 0%
for CFP Water Projects
7. Directed Services $25,000.00 $9,978.00 $19,165.00 $0.00 0%
8. West UGA Utilities Design $470,000.00 NA $495,220.00 $495,220.02 100%
- Done
9. General Sewer Plan $65,000.00 NA $62,472.00 $23,105.06 37%
Amendment - Done
10. WUGA Construction $80,000.00 NA $80,127.00 $60,895.61 76%
Support Services
Totals $1,025,000.00 $368,000.00 $770,078.01 $642,425.99 83%
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CH2M Hill Contract #04-11, Invoice #3584245, January 9, 2007 M -13
EXEL TECH CONTRACT
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PROJECT: 8th Street Bridge Replacements
PROJECT NUMBER: US02-l5
DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: November 4, 2003
DATE AMENDMENT NO.1 TO AGREEMENT SIGN'ED: N/A
AGREEMENT EXPIRES: Phase L 7/31/04; Phase 2, 12/31/04; Phase 3,7/31/05;
Phase 3R, 12/31/06, Phase 4, 7/31/06
BILLINGS THRU: February 28, 2007
Phase 1 - Alternatives Analysis
and TS&L Studies
Phase 2 - NEPAlSEPA Studies
& Documentation and
Preliminary Design
Phase 3 - Final Design & Plans
and Specifications & Estimate
Phase 3R - Redesign
Phase 4 - Construction
Management
$145,600.71
$728,003.56
$704,299.01
$704,299.01
$162,486.70
$812,433.49 $1,172,107.52 $1,172,046.66
100%
$0.00
$0.00
$0.00 $622,500.00
$801,583.25 $1,677,212.97
$622,500.00
$49,889.05
100%
3%
Management Reserve***
$10,000.00
$50,000.00
$0.00
$0.00
Totals $379,450.66 $2,698,836.57 $4,460,257.99 $2,832,873.21 64%
* City's 20% BRAC Grant match for obligated Preliminary Engineering and Design Phases. Construction is
100% funded and matching funds are not required.
** Amendment NO.1 approved by Council 6/7/05 in the amount of $181 ,219.00
Amendment NO.2 approved by Council February 7,2006; $977,702.42
Amendment NO.3 approved by Council May 16, 2006; $622,500.00
*** Mgm't. Reserve shifts approved 9/16/06 $30,000 & 1/20/06 $20,000
.
M -14
PARAMETRIX CONTRACT
.
PROJECT: 2006 Solid Waste and Wastewater Related
Consulting Services
PROJECT NUMBER.: US06-04
DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: February
21,2006
DATES OF AMENDMENTS/ADMIN. CHANGES TO AGREEMENT:
3/6/2006,5/4/2006,8/172006,11/27/2006, & 1/30/07.
AGREEMENT EXPIRES: June1, 2007
BILLINGS THROUGH: Feb 24.2007
1. Engineering Assistance $70,250.00 $69,476.00 $69,476.00 $71,730.46 103%
2. Permitting & Compliance $70,000.00 $68,047.00 $68,047.00 $55,757.38 82%
. 3.Not used $0.00 $0.00 $0.00 $0.00 0%
4. Design Services $245,000.00 $245,939.00 $175,939.00 $211,912.55 120%
5. NPDES Permit Support $35,000.00 $34,616.00 $0.00 $344.24 100%
6. Consfruction Support $81,000.00 $80,624.00 $424,200.00 $448,284.53 106%
7. Directed Services* $50,000.00 $50,000.00 $0.00 $0.00 0%
Totals $551,250.00 $548,702 $737,662.00 $788,029.16 107%
* Amendments and Internal task fee adjustments. $37,309.76 transferred 3/6/06 from 2006 directed services to the
2005 agreement to close all tasks. Additional $5,000 transferred 5/4/06 from 2006 directed services to the 2005
agreement task 8. Amendment No.1 deleted task 5, increased task 6 by $223,576, and restored task 7 to $50,000.
Transferred $70,000 from Task 4 to Task 6 per letter dated 11/27/06. Per email of 1/30/07 and letter dated 2/14/07
extended expiration date to June 1,2007 and transferred $50,000 from the Directed Services, Task 7, to the
Construction Services, Task 6 for added engineering for work beyond the current scope of work.
Council Authorized an interim $150,000 in funding while the amendment for 2007 services is being negotiated. This
is not reflected in the contract amounts above. Will be incorporated into negotiated amendment.
.
PAYMENT NO. 12 INVOICE NO. 04-746522/14/07
M -15
M -16
.
.
.
',.
EXECUTNE SESSION
Date lI!f:!
Expected length of session:
Is action expected foHowing the session: I e5
Reason for Executive Session:
f
/
07
10 ,u;n.,
To consider matters affecting national security.
_ To consider the selection of a site or the acquisition of real estate by lease or purchase when
public knowledge regarding such consideration would cause a likelihood of increased price.
_ To consider the minimum price at which real estate will be offered for sale or lease when
public knowledge regarding such consideration would cause a likelihood of decreased price.
However, final action selling or leasing public property shall be taken in a meeting open to the
public.
_ To review negotiations on the performance of public bid contracts when public knowledge
regarding such consideration would cause a likelihood of increased costs.
_ To consider, in the case of an export trading company, fmancial and commercial information
supplied by private persons to the export trading company.
_ To receive and evaluate complaints or charges brought against a public officer or employee.
, However, upon the request of such officer or employee, a public hearing or a meeting open to the
public shall be conducted upon such complaint or charge.
~ To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a
governing body of salaries, wages, and other conditions of employment to be generally applied
within the agency shall occur in a meeting open to the public, and when a governing body elects to
take final action hiring, setting the salary of an individual employee or class of employees, or
discharging or disciplining an employee, that action shall be taken in a meeting open to the public.
To evaluate the qualifications of a candidate for appointment to elective office. However,
any interview of such candidate and final action appointing a candidate to elective office shall be in
a meeting open to the public.
_ To discuss with legal counsel representing the agency matters relating to agency enforcement
actions, or to discuss with legal counsel representing the agency litigation or potential litigation to
which the agency, the governing body, or a member acting in an official capacity is, or is likely to
become, a party, when public knowledge regarding the discussion is likely to result in an adverse
legal or financial consequence to the agency.
Closed session under RCW 42.30.140:
_ To discuss proceedings concerned with the formal issuance of an order granting, suspending,
revoking, or denying any license, permit, or certificate to engage in any business, occupation, or
profession, or to receive a license for a sports activity or to operate any mechanical device or motor
vehicle where a license or registration is necessary; or
_ Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties
as distinguished from a matter having general effect on the public or on a class or group.
_ Matters governed by chapter 34.05 RCW, the Administrative Procedure Act.
_ Collective bargaining session with employee organization, including contract negotiations,
grievance meetings, and discussions relating to the interpretation or application of a labor agreement
or a portion of a meeting which the governing body is plmming or adopting the strategy or position
to be taken by the governing body during the course of any collective bargaining, professional
negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the
negotiations or proceedings while in progress.
Time session began:
/' 9/f-
5';:J'I
I
Time session ended:
Was session extended by
announcement:
If so, when:
~
~~12~
.&~. .1Jpm~
City Clerk .
G:\LEGALIFonns\EXECUTIVE SESSION-IO-17-05.wpd
~ EXECUTNE SESSION
Date: Il{~ / ~J 07
C-
Expected length of session: ~ (0 ~,//
1(0
Is action expected following the session:
Reason for Executive Session:
To consider matters affecting national security.
~ To consider the selection of a site or the acquisition of real estate by lease or purchase when
~ knowledge regarding such consideration would cause a likelihood of increased price.
_ To consider the minimum price at which real estate will be offered for sale or lease when
public knowledge regarding such consideration would cause a likelihood of decreased price.
However, final action selling or leasing public property shall be taken in a meeting open to the
public.
~ To review negotiations on the perfOlmance of public bid contracts when public knowledge
regarding such consideration would cause a likelihood of increased costs.
_ To consider, in the case of an export trading company, financial and commercial information
supplied by private persons to the export trading company.
_ To receive and evaluate complaints or charges brought against a public officer or employee.
However, upon the request of such officer or employee, a public hearing or a meeting open to the
public shall be conducted upon such complaint or charge.
_ To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a
governing body of salaries, wages, and other conditions of employment to be generally applied
within the agency shall occur in a meeting open to the public, and when a governing body elects to
take final action hiring, setting the salary of an individual employee or class of employees, or
discharging or disciplining an employee, that action shall be taken in a meeting open to the public.
_ To evaluate the qualifications of a candidate for appointment to elective office. However,
any interview of such candidate and final action appointing a candidate to elective office shall be in
a mee 'ng open to the public.
To discuss with legal counsel representing the agency matters relating to agency enforcement
actions, or to discuss with legal counsel representing the agency litigation or potential litigation to
which the agency, the governing body, or a member acting in an official capacity is, or is likely to
become, a party, when public knowledge regarding the discussion is likely to result in an adverse
legal or financial consequence to the agency.
Closed session under RCW 42.30.140:
_ To discuss proceedings concerned with the formal issuance of an order granting, suspending,
revoking, or denying any license, permit, or certificate to engage in any business, occupation, or
profession, or to receive a license for a sports activity or to operate any mechanical device or motor
vehicle where a license or registration is necessary; or
_ Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties
as distinguished from a matter having general effect on the public or on a class or group.
_ Matters governed by chapter 34.05 RCW, the Administrative Procedure Act.
_ Collective bargaining session with employee organization, including contract negotiations,
grievance meetings, and discussions relating to the interpretation or appli cation of a labor agreement
or a portion of a meeting which the governing body is planning or adopting the strategy or position
to be taken by the governing body during the course of any collective bargaining, professional
negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the
negotiations or proceedings while in progress.
Time session began:
1 = 1;
/<j::JS
/Iv
Time session ended:
Was session extended by
announcement:
If so, when:
~~
IT or
.60 (!~ LJpti;^-
City Clerk
G:\LEGALIFonns\EXECUTIVE SESSION-IO-17-05.wpd