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Home My WebLink AboutAgenda Packet 04/06/2004 AGENDA __ GELES CITY COUNCIL MEETING w A S H i N g t O N, U. $. A. 321 EAST FIFTH STREET April 6, 2004 REGULAR MEETING - 6:00 p.m. A. CALL TO ORDER - Regular Meeting (6:00 p.m.) ROLL CALL - PLEDGE OF ALLEGIANCE - PUBLIC CEREMONIES, PRESENTATIONS AND PROCLAMATIONS 1. Proclamation and Recognition of Retirement Read & Present Proclamation of Dale Miller 2. Earth Day Proclamation Read & Present Proclamation 3. Presentation of Plaque of Appreciation to Jim Read and Present Plaque Jones, Law Enforcement Advisory Board by Mayor Headrick & Police Chief Riepe member from 1994 - 2004 4. Proclamation recognizing April as National Read & Present Proclamation Occupational Therapy Month 5. Presentation regarding the Carnegie Library Presentation by the Historical Society B. WORK SESSION C. LATE ITEMS TO BE PLACED ON T]tlS OR FUTURE AGENDAS (By Council, Staffor Public) AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This ~s the opportunity for members of the public to speak to the City Council about anything not on the agenda,'please keep comments to 5-10 minutes.) 1. Water Utility Materials, Project 04-05 Award Contract 2. "F" Street Substation Rebuild, Project 01-28 Award Contract 3. 2004 Water Main Lmprovements, Project 04- [ 13 ' [01 Award Contract 4; Equipment Purchase - Vehicle Replacements, 15 Award Contract(s) Project 04-02 NOTE: HEARING DEVICES AVAILABLE FOR THOSE .NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK April 6, 2004 Port Angeles City Council Meeting Page - 1 E. CONSENT AGENDA 1. City Council Minutes of March 15, 2004 special Approve.Consent Agenda meeting and March 16, 2004 regular meeting 2. Expenditure Approval List ~ March 26, 2004 - $1,101,001.06 3. Electronic Payments - March 26, 2004 - $1,887,047.00 4. Legal documents consenting to assignment of Nippon Paper Industries USA's Ediz Hook sublease from Tesoro Marine Services to Tesoro Refining and Marketing Company 5. United Way 2004 Contract F. CITY COUNCIL COMMITTEE REPORTS AND CALENDAR Review Calendar G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS H. RESOLUTIONS 1. NICE Neighborhoods Program & Resolution Pass Resolution (New Improvements for Community Enhancement of Neighborhoods) I. OTi~2R CONSIDERATIONS 1. Appeal of State Environmental Policy Act (SEPA) Consider SEPA Appeal and Act on Subdivision determination for a 20-unit subdivision, and consideration of preliminary subdivision proposal - DeKAY: North of Scribner Road East of Albert Street 2. 2003 Year-End Report Present Report J. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) K. PUBLIC HEARINGS - OTHER 1. Watershed Plan (Continued from March 16, Continue Public Hearing & 2004) Pass Resolution L. INFORMATION 1. City Manager's Reports: · Goals/Projects Update (Page 213) · Change Orders, Contracts under $15K, Bids & Quarterly Consultant Report (Page 223) · Announcement from Washington Municipal Clerks Association: Becky Upton elected Secretary (Page 231). 2.Plmaning Commission Minutes - March 10, 2004 (Page 233) 3.Parks, Recreation & Beautification Coi~,aission Minutes - February 12, 2004 (Page 247) M. EXECUTIVE SESSION (As needed and determined by City Attorney) N. ADJOURNMENT [ ] G:'~CNCLPKT',AGENDA',2004'~ 6 04 age.wpd NOTE: iq~ARING DEVICES AVAH,ABLE FOR THOSE NEEDINGASSISTANCE MAYOR TO DETERMINE TIME OF BREAK April 6, 2004 Port Angeles City CoUncil Meeting Page - 2 pORTANGELES CITY COUNCIL MEETING WASHINGTON, U.S.A. April 6, 2004 I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Headrick Councilmember Braun Councilmember Erickson Councilmember Munro Councilmember Pittis Councilmemb~r Rogers Councilmember Williams Staff Present: Manager Quinn Attorney Dickson Clerk Upton B. Collins M. Connelly G. Cutler D. McKeen T. Riepe Y. Ziomkowski III. PLEDGE OF ALLEGIANCE: Ledby: d~ ~;~\-I-- pORT NGELES CITY COUNCIL MEETING w. s.,. ~ ~ o N. u.s...Attendance Roster DATE OF MEETING: April 6, 2004 LOCATION: City_ Council Chambers CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: April 6, 2004 LOCATION: City Council Chambers City of Port Angeles poa AN¢ s _ . . Ordinance/Resolution Distribution List WASHINGTON, U.S.A. City Council Meeting of April 6~ 2004 ResOlutiOn No. City Manager City Atty. (1) City Clerk (2> Deputy Clerk Perso~el Cust. Svcs. F~ce Dir./Mgr. Police Dept. Fire Dept. Light Dept. P~ks & Rec. MaSC (0 PDN (Su~y) Extra Copies PROCLAMATION Dale Miller Retirement August 17, 1973 - January 30, 2004 WHEREAS, Dale has worked for the City of Port Angeles since August 17, 1973 in the Solid Waste Division in the capacity of Scale Attendant, Equipment Operator, and Recycling Coordinator, for a total of 30 years and 5 months; and WHEREAS, Dale has transitioned from the Landfill to the City's first Recycling Coordinator, providing vital services to the citizens of Port Angeles and Clallam County; and WHEREAS, Dale made presentations providing information essential to establishing and sustaining successful recycling programs at schools and civic organizations from Neah Bay to Sequim; and WHEREAS, Dale succeeded in securing grants in excess of $400,000 for the City's recycling program which included staffing, educational materials, and a 1956 Chevy wagon; and WHEREAS, Dale's professional approach and attitude has greatly assisted the City of Port Angeles meet its goals for recycling; and WHEREAS, Dale now desires to retire from City employment; NOW', THEREFORE, I, Richard Headrick, Mayor, do hereby proclaim on behalf of a grateful City Council as follows: WE REGRETFULLY APPROVE Dale Miller's retirement and do congratulate him on a long and dedicated career with the City and wish him the best during his retirement. April 6, 2004 Richard Headrick, Mayor of Port Angeles 2 ~'.~ a~ ,, ~e re ~ e P oaten ouse Peo e... ~~ SheetN=ber: ~ Client: Pacific Studio Seattle, WA 98107 ph: (206)783-5226 -~g-~~_ -- hx: (206)783-5409 - - - ...................... ~ , .... ~ Approved ~ Approved wi~ Ch~ge$ /I '- -- . ................ Desi~ D~velopment ~ ] ............... ~t......, ............ , . , _ .._ ....... ~ ~ : ,~ ....... ._ ~ ~ '~.~ ~ ~ Dissaproved ........ Job Code:"OZ;-- Pacific Studio - ';"'" ' "'"'~ ' _~ ~--~ -'7_~ ""--~ ~" '"" '~ ~ "~" 5311 Shilshole Ave, NW ph: (206)783-5226 fax: (206)783-5409 ' /4 ] ............. ~ ~ P~cifl~ Sta.lio is ~ :'-~-~_'2_.-7_i'X 5_ ~:'Z~? '._ ". ::.::~. ' _ ............... C}_'_..~~ -- -- ~ ~ ~ncopt D~i~ ~ ~ ~ Approved ~ ~ ~ ~ Dissaprov~ ~ Approved with changes Sob Code: Pacific Studio ' '~'~eee~b~ ~' ~~'~ .... :' ~ I"-' '" '" { ,.,t~ ,~ '~j a,':~~'.],I. ~ 5311 8hilshole Ave, NW fax: · I . .__~==.._..~=_-L~_-[ [ ;. ph: (206)783-5226 ~ ~ ?. , - --- Conc~t Dcsi~ .... ~o~N~ ~~ ~ Desi~ Developm~t ~ Approv~ ~~ ~ ~ ~ ~ Approved with ch~ges , ,~ ' ~'2'~ ~ ' '~ ~-~' ~g Title: ~ ~tR~::"?~~ ::. ~'-m ~~ ~~~-~':' -~~~ ~~~' ~ '- ~~Sh=tNumber:m~'-~ .... Job Code: Pacific Studio 5311 Shilshole Ave, NW Seattle, WA 98107 ~i " Ph: (206)783'5226 · . fax: (206)783-5409- · sole prop~ ot'Ptcific Studio, · divitJm ot PNTA. Awy ~ otih~I~ drawh~, in whok ~rptrt, ~:~ ~ p-aflc Studio k 8u4c~ ~ ~ Concept Design [~] Design Development .......... ' ...... ED Dissaproved ~ ,_~_~.. ~ ~_.' ._ .,,~- II Approved with changes · - ~ ~ Date:_~ Exhibit Area: Drawing Title: Clallam . _' ~~_~ ~ Pacific Studio O~ 8~O __ 5311 Shflshole Ave, ',~ f~: (206)783-5409 ......... ~ ......... ~ Dissaproved Sheet Number: t ! Pacific Studio 53 ! 1 Shilshole Ave, NW · _____~.~._.---_ ,Elg/~-'-~ _ Seattle, WA 98107 ; --.-~., __:~.....----~ "'- t~4~ .... ~' ph: (206)783-5226 ~j~. ,~-:.,- fax: (206)783-5409 ..... ~. An~useof~bcaedrawin~,i~who~o~p~ : - p~' O~a~ ~ ~ Approved ~m~-- : ~ ~ -- _.. ~ ~ssaprov~ ~ Approved with ch~ges Exhibit Area: .~,, ...... ! _0~_ Dr.wi.g Title: ~ ~_ __ ~ ~~~ I ~'- ....... ................................ ~ . .::::~: : ........................ :::.- .... ---: ..... . : .............. : ............. -: . - - - . 5.: "::-'- 7::: ::::J: LS~T-::::7"T ' ...... ': : '. ............... ,. 1[ , _ _ , ......... ii vacific Studio 5311 Shilshole Ave, N-W Sheet Number: Cli¢nt: _-C2 J~°~F-.L~ Job Code: ~510~1 ~. Pacific S~o 5311 S~hole Ave, ~ Seattle, WA 98107 ph: (206)783-5226 hx: (206)783-5409 ........... ~ ~c ~ of P~i~ ~ · ~ of~ I ~ ~ Concept Dcsi~ ~ [ ~ Dcsi~ Development - -~-- ~ ~ Approv~ : U'V ~ ] ~ Dissaprov~ I / ~ Approv~ Mth ch~ges / / ./ ! / Scale: ~ "--: ~ 5 .... ~wMg Title: Sh~tNumber: ~ ~' - PACiFiC STUDIO lob /' Pacific Studio ~ , 5311 Shilshole Ave, NW .,. ~ /... ,/,'y Seattle, WA 98107 ,,/.. ,' ph: (206)783-5226 .." ,., ' '." fax: (206)783-5409 sole pmpezty ~'1~/~ Studio, · division of PNTA. _-.-; ~-~T'5:~- ~ Dissaprov~ ~ Approved ~th ch~ges Exhibit ~a: ........ ~~~l~; ~~" ~ ~ag TRIo: ........................... Sh~t N~ber: Job Code:O~- ~,~5~t ~ ? . Pacific Studio ~7_OI~_-:701;~ 5311 Shilshole Ave, N-W Seattle, WA 98107 ................ ph: (206)783-5226 I' 'e.~ fax: (206)783-5409 sole ~ of Pae.,i~c Studio, · divisim of PNTA. , ~ Any u~c of tl~e drawing, in ~aob ~r lin't, -_-~..-:~- I Design Development '' ~-~ Dissaproved ~ Approved with changes 4 PROCLAMATION Recognizing April as National Occupational Therapy Month WHEREAS, The American Occupational Therapy Association has declared the month of April, 2004, to be known as Occupational Therapy Month; and WHEREAS, The profession of Occupational Therapy makes valuable contributions in helping persons master the "skills for the job of living" after an illness or injury; and WHEREAS, The services of Occupational Therapy are available to citizens of Port Angeles and the entire Olympic Peninsula through hospitals, home health agencies, schools, clinics, and nursing homes; and WHEREAS, The health and productivity of our citizens depend upon the effective use of health care resources, including the important services of Occupational Therapists and Occupational Therapy Assistants. NOW, THEREFORE, I, Richard A. Headrick, Mayor of Port Angeles, on behalf of the City Council, do hereby proclaim the month of April 2004 s National Occupational Therapy Month, and call upon all citizens to recognize the achievements and contributions of these valued health professionals. '~~,~, C~ April 6, 2004 Richard A. Headrick, Mayor 8 P.O. Bo~ 5&5. Port fin~¢lcs. WI~ 98:~62 April 6, 2004 Members of the City Council City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Honorable Council Members: The fundamental purpose of the Port Angeles Business Association is promoting economic development and improvement of the Port Angeles area business climate. Considering our regional economic situation, we believe that it is vital that we support any private enterprise that would help us diversify our local economy and stimulate job growth. Recently we learned of the KALAKALA ALLIANCE FOUNDATION plan to bring the historic Art Deco ferry boat M.V. KALAKALA back to Port Angeles to serve as the core of a new multi-use facility. We believe that facility will provide a unique new attraction on the City's waterfront. Coupled with other planned waterfront projects such as The Oak Street Hotel and Conference Center, The Gateway Center, and the Port Angeles Heritage Underground tours, the restored, internationally-recognized KALAKALA would bring another important attraction that would enhance the tourism economy that is developing within the City. We understand that the foundation's plan is to completely renovate the ferry using private funds before it is located here. Further we understand that they expect no financial support from the Port Angeles public sector. The Port Angeles Business Association supports the KALAKALA ALLIANCE FOUNDATION in its efforts to restore the ferryboat to its former grandeur, and in their plan to permanently locate the refurbished vessel in Port Angeles. We urge the Port Angeles City Council's consideration of an expression of support and encouragement for the KALAKALA ALLIANCE FOUNDATION, and for their plans to develop the KALAKALA as a tourist destination within the City of Port Angeles. Thank you for your consideration. Dr. Gerald Hauxwell, President Port Angeles Business Association Cc File Kalakala Alliance Foundation '- " KALAKALA ALLIANCE FOUNDATION 222 N. Lincoln St., Suite 104, PoA Angeles, WA 983{32 · · Office: (360) 565-0400 / Info: (360) 928-3245 / Fax: (360) 565-0410 .......... ; .... : email: infoC_~kalakala.org www. kalakala.org April S, 2004 City of Port Angeles Honorable Mayor and City Council Members, The Kalakala Alliance Foundation is writing to thank you £or allowing us to present to you various private interests and public testimony in support of the Kalakala project asking for your endorsement for establishing the City of Port Angeles as the future home port o£the Kalakala. Your acceptance and welcome for the Kalakala as a home port will help our future efforts throughout the development process. The City liabilities or financial responsibilities related to our proposal o£the Kalakala home pg~Z project will be absolutely no different than any other private development project'.. Phe various private business development efforts for our project will follow all City planning, local ordinances, regional permits, local shoae, ljne permitting, and any other regulatory applications or permitting processes AnctZlao financial responsibilities or indebtedness will be required by the city, or any city tax dollars required to help finance or secure the Kalakala project funding. 'lhe Kalakala project development and feasibility process will be 100% privately funded, master planned, developed, and marketed The Kalakala home port project will become an economic growth element that the city'may want to review regarding other impacts related to both future primary and secondary community economic impacts. The Kalakala home port project will create many full-time and temporary part-time future jobs, and will have the capabilities of providing many other secondary economic spin- offs that will help to create a more stable economic and diversified economy within the city. Also, the project will generate outside tourist dollars, and will keep many local future spendable income dollars to stay within the city limits(not exported like other businesses with corporate offices outside the state). We hope that the leadership within City of Port Angeles represented by your city council members accepts our future Kalakala home port project. Best regards, Kalakala Alliance Foundation - Steve Rodrigues - President/Founder 04/08/04 3:54 PM Carl Haarstad and Ms. Michelle Surette 316 North Race Streetv-- ~. j Port Angeles, WA 98362 ,~t...~..~ · (Tel: 360-452-0931) Dear Council Members of Port Angeles: Thank you for the opportunity to address you. These are the issues we would like to speak about at tonight's meeting. As homeowners and the proprietors of the Thor Town International Hostel, a Bed and Breakfast located at 316 North Race Street, we are disheartened by the design and location of the recent and proposed expansion plans of Olympic Memorial Hospital. During the summer of 2003, the hospital built a 60 space parking lot on the property SW of the intersection of Caroline and Chambers streets. We believe that this lot was built in violation of two and perhaps three items of the city code. 1 .) The parking lot is devoid of any vegetation, whereas the code Section 17.20.230 Design and Landscaping, item G. requires "One tree shall be provided for each ten parking spaces, exclusive of any perimeter landscaping. Trees shall have a minimum caliper of two inches, and a height of at least twenty feet at maturity." Attached is a copy of an email correspondence with Mr. Scott Johns of the planning department concerning this topic. In it he asserts that the Community Development Department has the authority to permit the substitution of trees planted on public property in the right-of-way for the trees required on the owner's property as specified in the city code. We question this. 2.) The lights illuminate the property of the adjacent residence at 1022 Caroline in violation of City Code 17.20.230 item B. "All lighting on the site shall be so directed as to reflect away from adjoining properties and public rights-of-way." As shown in the attached photos, taken at two am, the adjacent property is lit brightly enough to permit reading a book in the middle of the night. When we spoke with the current resident to get permission to take these photos, her comment about the lighting was "Tell me about it. It drives me nuts." 3.) Although the architect wrote in the SEPA application for the project that the "Storm water system to be designed to City of Port Angeles requirements", the design plans contain no mention of the storm drains which are located in the center of the parking lot. Furthermore, the planning and public works departments have been unable to provide any documentation on the design or inspection of the storm drains, leading us to question whether or not appropriate stormwater protection is being provided. Because of these perceived violations of the city code, we request that the council exercise its oversight of the planning and public works departments and request a report on how these decisions to accommodate the hospital at the expense of the neighborhood came to pass. This is an especially pressing concern for us since the hospital has recently purchased the property and residence adjacent to our home with the intentions of building a similar parking lot. We would like to prevent that style of development. We would also like to raise the broader issue of the factors pushing the hospital in its current development direction. We've spoken briefly with staff in hospital administration, to better understand the current parking problem, and intend to further address the issue at the meeting of their commissioners tomorrow evening (4/7/2004). Apparently, there are at least two factors pushing the hospital to choose to raze what in many communities would be a Heritage House in favor of a parking lot for approximately 20 vehicles at a cost approaching $10,000 per stall. First, there are residents in the neighborhood who are unhappy with the employee's cars parked on the street during working hours. Secondly, the city zoning code is requiring additional off street parking prior to issuing any additional building permits. We feel these statutes are no longer appropriate in light of the growing opinion among scientists, including petroleum geologists, that production ofoil will peak during this decade and this time a shortage of supply and soaring prices are truly here to stay. In light of the possibility of an enduring fuel shortage, as well as all of the detrimental effects of sprawl encouraged by car centered policies, we request that the city initiate discussions with the hospital and Clallam Transit on how the transportation needs of the hospital might be met without the further destruction of our neighborhood. At present, we still live in a beautiful neighborhood with walking access to the waterfi:ont and downtown. As a large employer and a public service institution, we hope that the hospital may have the size and spirit, as well as the organizational ability to make a switch away fi:om individual automobile use and toward transportation that will be sustainable and enhance the livability of our city. As someone wrote on the website for the City of Port Angeles, "Conservation matters, and it matters now!" This is an opportunity for the city to make that more than a slogan. Sincerely, Carl Haarstad and Michelle Surette OLYMPIC .\1E131(Z,\ I. Hospital Patient Employee Parkin§ Only RePty I ReP!¥ A!t,,.I ,F°rward] D'elete PrevioUs thortown Message 165 of 181 This account has 181 messages: Message 165 of 181 From: "Scott Johns" <Sjohns(~cityofpa.us> To: <thortown@olypen.com> Date: Fri, 05 Mar 2004 09:01:39 -0800 Subject: Re: parking lot trees Carl, the Community Development Department can approve the location o parking lot trees without a Variance procedure. However, Public Work Department does need to issue a right-of-way use permit to place the ~rees in the right-of-way. Scott <thortown@olypen.com> 03/02/04 10:13PM >>> Dear Mr. Johns: Thanks for taking the time to look into my question concerning the parking lot at Caroline and Chambers. I noticed the trees on the boulevard and wondered if they were substitutes for the ones required by the city code. Could you clarify the procedure by which this change was permitted? Was a variance required, or does the planning department have the authority to approve this change by itself? Any additional info on how this decision came abou would also be appreciated. Sincerely, Carl Haarstad BULLETIN BOARD Noteworthy announcements and new information are posted here periodically. If you want to receive e-mail alerts about new postings, please complete our sign-in form. No Large Oil Discoveries Reported in 2003 tt appears that 2003 may be the first year since the dawn of the modern oil industry to have recorded no large oil discoveries at all, according to a recently published review by consultants IHS Energy. "One of the most significant concerns was that 2003 didn't produce large, unpredicted finds," said Ken White, Senior Editor of the IHS report, Discoveries and Highlights 2003. Chris Skrebowski, Editor of Petroleum Review, described the year's exploration results as "little short of horrifying" in a recent editorial, noting that '~A/e would probably have to go back to the early 1920s to find a year when fewer large oil discoveries were made." He went on to say: "It is worth recording that exploration is driven by the prospect of finding large fields, which justify the expenditure on the infrastructure. Small fields are found as a by-product of searching for the large ones and depend on the large field infrastructure for their development, particularly offshore." Canadian Professor Argues for New Energy Supply and Pricing Policy "The present world energy market obscures the true price of hydrocarbon fuels and inhibits the development of alternatives," according to Professor William E. Rees at the University of British Columbia. In an article published in the Canadian Centre for Policy Alternatives Monitor, he calls for "international agreement on a persistent, orderly, predictable, and steepening series of oil and natural gas price hikes over the next two decades" to signal the real scarcity to come and avoid a serious energy crisis. '"Without higher prices," he argues, '~ve will not invest in the technologies needed for a smooth transition to the post-petroleum age. Without higher prices, we will not conserve the fossil energy needed to manufacture those alternative technologies." Wood Mackenzie Confirm Falling Oil Discovery Trend Overall oil discoveries from new fields have replaced only 40 percent of production since the mid-1990s and the industry now faces "significant exploration challenges", according to a report by oil consultants Wood Mackenzie (New Thinking Needed for Exploration?). The report notes that since 2001, the 10 largest western oil companies together spent more on exploration than the present value of the discoveries they made. Since they "need to find the equivalent of a UK North Sea every 18 months just to stand still", the consultants conclude that exploration cannot continue to be the main growth engine for the majors as it has in the past." Third International Oil Depletion Workshop Set for May 2004 in Berlin The Association for the Study of Peak Oil (ASPO), an alliance of European scientists, has announced that it will hold its Third International Workshop on Oil & Gas Depletion in Berlin on 25-26 May 2004. A panel of experts will consider the technical evidence of the approaching global peak of production and evaluate the far-reaching political, social and economic consequences. The worksh~o is open to the public. Details of the venue, registration and an outline of the programme can be downloaded here. To facilitate planning, those wishing to attend are requested to pre-register by e- mail as soon as possible. Further details will be posted when they are available. ASPO held its Second International Workshop in Paris last May and the proceeding_s are available on the ASPO website. New Report: Oil Supply Shortages Likely After 2007 Global oil supplies could struggle to meet growing demand after 2007, according to a recent analysis of existing and planned major oil-recovery projects published in Petroleum Review. While a flood of new production is set to hit the market over the next three years, the volumes expected from anticipated projects thereafter are likely to fall well below requirements, the report says. All known projects with estimated reserves of over 500 million barrels and the claimed potential to produce over 100,000 barrels of oil a day were analysed. Projects on that scale account for about 80 percent of the world's oil supplies. The report found that just three such projects are expected to come on stream in 2007 and three more in 2008. No new projects could be identified for start-up in subsequent years. Noting the dramatic drop in major new oil field discoveries in recent years and the average six-year lead time required to bring approved mega projects on stream, the report concludes that the volumes of new production beyond 2007 will likely fall short of the combined need to replace lost capacity from depleting older fields and satisfy continued growth in world demand. The full report can be downloaded in PDF here. Has Middle East Oil Production Peaked? U.S. energy investment banker Matthew Simmons warned recently that Middle East oil production may have reached its peak. Contradicting the conventional wisdom that Saudi Arabia, the region's dominant oil producer, holds virtually limitless supplies of cheap oil, he believes that geological and technical constraints are making Saudi oil more difficult and costly to extract. His new analysis is based on an in-depth assessment of some 200 technical papers. "If conventional wisdom is wrong, the wodd faces a giant energy crisis," he said in a recent presentation on The Saudi Arabian Oil Miracle at The Center for Strategic and International Studies in Washington, D.C. A senior analyst at the National Iranian Oil Company, A. M. Samsam Bakhtiari, raised similar concerns in a paper presented at the Second WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: April 6, 2004 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Water Utility Materials Bid Summary_: It is necessary to bid water utility materials on an annual basis. Bids for water futility materials were opened on March 19, 2004. The call for bids included Schedule A (water ,meters), and Schedule B (pipe and fittings). Recommendation: Authorize Public Works and Utilities Department personnel to ~purchase Schedule A items from Herse¥ Meter and Schedule B items from H.D. Fowler. Background ! Analysis: The Water Division of Public Works and Utilities annually solicits bids for materials. Bids were opened on Friday, March 19, 2004. Vendors were required to bid on the two separate schedules or any combination with the understanding that each schedule would be awarded separately to the low and responsible bidder. The bids were reviewed and analyzed as follows: Hersey Meter, North Carolina $33,935.81 [ No Bid Familian N.W., Sequim $38,541.90 $55,517.17 Badger Meter, Wisconsin No Bid No Bid H.D. Fowler, Bremerton $47,106.42 $50,136.12 Fog Tite Inc., Seattle $50,832.47 No Bid National Waterworks, Puyallup $49,157.82 $57,328.83 During our review of the bid prices some mathematical errors were found. The figures above reflect the bids as recalculated. The vendor, H.D. Fowler, was notified of the mathematical errors and will honor the recalculated amount of the bid. The materials in schedules A and B are included in the Water Division 2004 budget in the amount of $91,000. 9 N:\CCOUNCIL~FINAL\Water Utility Materials Bid, 2004.wpd [5/20/03] 10 WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: April 6, 2004 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities f~ SUBJECT: Award Contract for Electric Rebuild "F" Street Substation, Project No. 01-28 Summary: Four sealed bids were received for the subject project, which provides for the installation of a circuit switcher and electronic relays at "F" Street Substation. The low responsible bid of $106,892.10 including sales tax was submitted by Tice Electric Company of ~Portland, Oregon. The 2004 Budget contains an allocation of $180,000.00 for these projects, of which $25,697.50 has already been expended for equipment to complete the project. Recommendation: Award the bid and authorize the mayor to sign the contract with Tice Electric Company of Portland, Oregon in the amount of $106,892.10 including sales tax. Background/Analysis: This contract involves the replacement of 69 kV fuse protection with an automatic circuit switcher and the replacement of 25 year old mechanical relays with modem electronic relays at "F" Street Substation. These two separate budget items, circuit switcher installation and relay replacement, have a combined budget of $180,000.00. This is the final substation to have a circuit switcher installed. Four sealed bids were opened on March 26, 2004 and the low responsible bid of $106,892.10 including sales tax was submitted by Tice Electric Company of Portland, Oregon. The bid summary is shown in Table 1. It is has become standard utility practice to install a circuit switcher to protect substation equipment from internal transformer anomalies. In the event of a transformer or switchgear failure the circuit switcher will open much faster than the existing high side fuses, minimizing pressure buildup and subsequent damage. Installation of the switchers will increase the reliability of the electrical system and minimize the potential of costly oil cleanups and the cost of repairing or replacing the failed equipment. The circuit switcher has been purchased per City Council action for $25,697.50. The current relays in the "F" Street Substation are mechanical type which have been in service for over 25 years. They require frequent maintenance, testing and resetting of the trip values. They provide for no gathering of diagnostic or analysis data. Frequently when feeders trip there is no way to tell what caused the trip or where it occurred. ll April 6, 2004 City Council Re: F Street Substation Electric Rebuild Page 2 The replacement of the existing relays with digital units will provide more reliable operation of the feeders. When mysterious trips do occur, event recorders built into the units will provide data to help determine what may have happened and at approximately what point on the feeder. The new relays connected to the fiber optic cables already installed in the substations will allow interrogation of the relays for event and load information from the office in a much more timely manner, minimizing the cost of data acquisition. TABLE 1 FIRM LOCATION BID (Inc, luding Sales Tax) Tice Electric Company Portland, Oregon $106,892.10 Olympic Electric, Lac Port Angeles, WA $119,614.10 Superior Electric Northwest, Bothell, WA $128,613.83 Inc. Potelco, Inc. Sumner, WA $128,768.70 ENGINEER ESTIMATE $101,500.00 MATERIAL(City Provided) $25,697.50 Low bid plus material $132,589.60 CONSTRUCTION $180,000.00 BUDGET Staff recommends that the City Council award the bid and authorize the Mayor to sign the contract with Tice Electric Company of Portland, Oregon in the amount of $106,892. I 0 including sales tax. N:\CCOUNCILXFINAL~F St Substation Electric Rebuild, Proj 1~ 1~8, Award.wpd WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: April 6, 2004 TO: CiTY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Award Contract for 2004 Water Main Improvements, Project 04-01 Summary: Bids were requested to install approximately 1,575 linear feet of 8-inch water main, along the north side of 2nd Street between Chambers and Ennis Streets. Eight bids were received and opened on March 30, 2004. Jordan Excavating of Port Angeles submitted the lowest responsible bid in the amount of $176,295.07, including tax. Recommendation: Award the bid for the 2004 Water Main Improvements, Project 04-01 to Jordan Excavating of Port Angeles, Washington and authorize the Mayor to sign the contract in the amount of $176,295.07 including sales tax. Background/Analysis: This project involves the replacement of approximately 1,575 linear feet of 3-inch asbestos cement water main that is over 40 years old and undersized. The work includes installation of 8-inch ductile iron pipe, fire hydrants, valves, and water service connections from the main to existing water meters. See the following page for a site map of the project limits. The project was advertised March 7, 2004 and the bid opening occurred March 30, 2004. Eight bids were received. The low responsible bid, from Jordan Excavating of Port Angeles, in the amount of $176,295.07, was 20% less than the engineer's estimate. A summary of the bid results is shown in table 1 on the following page. Staff is familiar with Jordan Excavating's quality of work. Jeffrey Konopaski, President of Jordan Excavating, verified his bid after being contacted by staff. As the second low bidder was within 6% of the low bid, staff is comfortable with the low bid. Staff recommends that the City Council award the bid and authorize the Mayor to sign a contract with Jordan Excavating of Port Angeles, Washington in the amount of $176,295.07 including sales tax. The 2004 Water Utility budget includes $280,000 for the work. 13 April 6, 2004 City Council Re: Water Main Improvements, Proj 04-01 Page 2 TABLE 1 FIRM ] LOCATION } BID (Including tax) Jordan Excavating Port Angeles, WA $176,295.07 C & J Excavating Carlsborg, WA $187,269.65 Trimaxx Construction Sedro Woolly, WA $219,253.61 Lydel Construction Poulsbo, WA $220,609.27 Bruch and Bruch Construction Port Angeles, WA $225,808.26 Kuchan Construction Co. Port Angeles, WA $238,503.68 Allen Shearer Trucking Belfair, WA $249,047.58 Primo Construction Carlsborg, WA $260,997.42 Engineer's Estimate $221,710.60 SITE MAP :~ _ ::::1:':"':"'.:7 ===================== ~ IX, k.9 ~.. L_~.,/ h I\ L_/~, --'x. i ......... /~ X* ~---'%---~.~-~ ~'""',,'-: ~-'"'. ~ f:":;' mF~ .;....~ rlT ~-~ r-q I L.._3 i.....] I....,_1L..~i ............. ,'~..~..3L~ t_J i...~j L ...... ~--d ~X ~...J .... ~l eL...~ I J~~',= ................................ ~"; ............. ~F~'"~a ....... ;, ~ ~ ~' ~' ............................... ']' ~ J~L ................. :: = ~ . = = ........ ~ r' "'"'~:: :'[:~'' ~ :~"';.':i:~'t;::~" · ~ ................. ~:' '~ ~ r"'r~""~ ........................ ~,'"'"~ { [ ........ / N:\CCOUNCILWINAL\Water Main Improvements 2004, Proj 04-01, Award.wpd W A $ H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: April 6, 2004 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ./~-L/ SUBJECT-' Equipment Purchase: 8 - Trucks & 2- Vans Summary: Bids for 8 new pickups and 2 vans were opened on March 29, 2004. The City received bids from Ruddell Auto Mall and Koenig Chevrolet Subaru, both of Port Angeles. The low responsible bid was submitted by Ruddell Auto Mall. Recommendation: Authorize the City Manager to sign contracts and purchase orders with Ruddell Auto Mall for the 8 new pickups and 2 new vans. Background/Analysis: The 2004 budget contained funds to purchase new pickups for the Public Works and Utilities, Parks, and Fire Departments. These funds have been transferred to the equipment services funds and are available for the procurement. The existing vehicles are beyond their economical life and need to be replaced, with the exception of#1214. It will be reassigned within the fleet. The pickups are available on the State Bid. Besides utilizing the State Bid we also advertised and solicited bids from local/Puget Sound area dealers that have expressed an interest in competing against the State Bid prices. Bids were received for each piece of equipment from Ruddell Auto Mall and Koenig Chevrolet Subaru. Ruddell's bid was the low and responsible and, when compared to the State Bid, was found to still be the lowest. The bid results are summarized on the following page. Budgeted funds available for the vehicles are sufficient to cover the cost. 15 April 6, 2004 City Council Re: Equipment Purchase - Vehicles Page 2 Bids for 8 Trucks & 2 Vans Purchase Contract No. 04-02 A, B, C, D, E, F & G (Prices Include Sales Tax and Fees) Vehicle Type State Bid Ruddell Koenig Budget Replace/Surplus or Re- Assign 04-02A Parks ½ T Pickups (2) 1 Ton Cab $41,477.96 $39,296.48 Nobid $45,000.00 #1812 &#1882 & Chassis Surplus 04-02B Street 3/4 T Pickup HI) 3/4 Ton 4x2 $16,756.38 $14,961.07 $16,728.71 $22,600.00 #1542 Surplus 04-02C P W Engineering (2) ½ Ton $27,410.36 $26,800.97 $28,058.78 $50,000.00 #16Pickup &#31 Van Pickups 4x2 Surplus 04-02D Fire #90 Sedan Mid-Size Utility $21,870.49 $21,549.83 $21,882.62 $22,140.00 Surplus Vehicle 04-02E Finance (2) Small $30,070.42 $28,303.99 $28,890.09 $50,000.00 #128 Pickup Extended Cab Surplus Pickups #1214 Pickup Re-Assign to Parks 04-02F $14,620.56 $14~003.21 Nobid $25,000.00 Finance# 32Van Cargo Van Surplus 04-02G $16,391.78 $!6,116.57 Nobid $25,000.00 Light Operations #151 Cargo Van Van Surplus It is recommended that the City Manager be authorized to sign the contract and purchase order for the 8 new pickups and 2 new vans with Ruddell Auto Mall. N:\CCOUNCILWINALkEquipment Rplacement 2004 - Vehicles.wpd 16 CITY COUNCIL SPECIAL MEETING Port Angeles, Washington March 15, 2004 CALL TO ORDER - Mayor Headrick called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 4:00 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Munro, Pittis, and Williams. Members Absent: Councilmember Rogers. Staff Present: Manager Quinn, Acting Attorney Dickson, G. Cutler, C. Hagar, J. Mahlum, G. Kenworthy, and T. Partch. Public Present: R. Peterson, A. Bentley, A. Holzschuh, L. Nutter, and J. Wengler. PLEDGE OF The Pledge of Allegiance to the Flag was led by Attorney Dickson. ALLEGIANCE: OTHER 8'~ Street Bridge Replacement Workshop and Selection of Preferred Alternative. CONSIDERATIONS: Public Works & Utilities Director Cutler reviewed the background for this issue and 8th Street Bridge introduced the Exeltech staff: Santosh Kumvilla, Bernie Chaplin, Gerry Wilhelm, Replacement Workshop Trina Semken, and Leah Jones. and Selection of Preferred Alternative Mr. Kuruvilla thanked Council and staff for the opportunity to give a presentation on the project and, using Power Point slides, he reviewed the steps taken to date. Mr. Kuruvilla then deferred to Mr. Chaplin, who reviewed the project schedule, the needs and objectives of the project, such as minimizing disruption to locals businesses, accommodating future growth and economic vitality, environmental studies, aesthetics, and community access during construction. He also reviewed the bridge types under consideration. Mr. Chaplin deferred to Ms. Semken, who addressed the Public Outreach portion of this project. Ms. Semken explained that the process started with a stakeholders meeting and a meeting with local interest groups, including staff members from the City and Clallam Transit, representatives from the Lower Elwha Tribe, the Chamber of Commerce, and Peninsula Daily News, as well as others with a serious interest in the project. In January, Exceltech's project website went live as a link to the City's website and is updated on a regular basis. This medium allowed for the dissemination of information to all the citizens of Port Angeles interested in the progress of this project. Also, on January 15, 2004, an open house was held and post cards were sent to residents living in the area of the bridges to ensure they were given the opportunity for input. Posters and fliers were also used to get the information on the open house out to the public. Ms. Semken stated that interviews were conducted with businesses located directly on the 8th Street corridor, focusing on the section between the two bridges that will be most 17 - 1 - CITY COUNCIL SPECIAL MEETING March 15, 2004 8th Street Bridge severely impacted by the construction. Of concern to most of those participating in the Replacement Workshop open house was construction impacts, constructability, and of highest concern was and Selection of Preferred traffic management. She stated that Exeltech planned on having a formalized response Alternative (Cont'd) to the public comments in June, another open house will be held in July and another open house in early 2005, when construction is anticipated to begin. There will be ongoing communicationwith the public throughout the construction process to alleviate concerns. Ms. Semken then deferred to Mr. Wilhelm for discussion of traffic management issues. Mr. Wilhelm explained that there are two construction options for each bridge and, regardless of which option is chosen, three temporary signals will be installed to facilitate pedestrian crossing and movement of traffic during construction. Alternate signage will also be used to help alleviate delays in traffic. Mr. Wilhelm stated that the use of web cameras has also been discussed, which would provide real time conditions through the construction site. Mr. Wilhelm stated that, during construction, staff will work actively with all adjacent businesses and residents to ensure that all concerns are heard and construction impacts minimized. Mr. Kuruvilla then stated that the next series of slides would provide more engineering detail. First he would demonstrate Option One, which is the construction sequencing of the bridges with one lane open for traffic. Next, he would demonstrate Option Two, which would allow for two lanes of traffic to be open. Under Option One, Mr. Kuruvilla showed construction sequencing assuming the Tumwater Creek Bridge to be the first constructed. The constructing sequence for Option One would include Phase 1, construction of foundations and piers; Phase 2, construction of the south half of the bridge; Phase 3, construction of the north half of the bridge, and Phase 4, sidewalk construction and opening of the new structure. Mr. Wilhelm described traffic management for each of the four phases, to include pedestrian access. Mr. Kumvilla addressed Option Two, which allows for both lanes of traffic to remain open during construction, again describing construction sequencing with Mr. Wilhelm providing detail regarding traffic management. He stressed that Option 2 couldonly be used on Bridge Types 2, 3 and 4. Mr. Kuruvilla proceeded to review the eight bridge types, the anticipated construction duration, construction cost estimates, and the advantages and disadvantages of each bridge type. Mr Kuruvilla introduced Mr. Neil Campbell of the Washington State Department of Transportation (WSDOT), who was present to answer any questions regarding funding. Discussion followed, and Councilmember Erickson stated that bridge types 4 and 6 were the most likely candidates and asked about future bridge maintenance costs if a steel bridge is selected, as painting could be quite costly. She asked if the DOT would be responsible for this expense or if the City would have to budget for it. Mr. Kumvilla stated that typically this expense would be the City's. When asked how often a bridge needs to be repainted, Mr. Kuruvilla responded that it varies due to many factors such as the proximity to salt water. He felt the paint could last from ten to twenty years and this detail will be scrutinized ifa steel bridge is chosen. He estimated it could possibly cost between $500,000 to $750,000 to paint both bridges in the future. Discussion continued, and Mr. Kuruvilla responded to various questions posed by the Council. Councilmember Munro expressed concern as to the impact on the homes close to the bridges, and Mr. Chaplin addressed this issue and stated a plan will be formulated to minimize impacts. Councilmembers Erickson, Braun and Williams expressed concern over traffic issues, which were addressed by Deputy Director of Engineering Services Kenworthy and Mr. Wilhelm. Break Mayor Headrick recessed the meeting for a break at 5:02 p.m. The meeting reconvened at 5:23 p.m. 18 - 2- CITY COUNCIL SPECIAL MEETING March 15, 2004 8th Street Bridge Mr. Kuruvilla explained that the next part of the presentation would address the detail Replacement Workshop of the evaluation criteria and the suggested methodology for the selection of the bridge and Selection of Preferred type. He deferred to Mr. Chaplin, who briefly reviewed the evaluation criteria, which Alternative (Cont' d) included construction impacts, environmentalimpacts, constructability, aesthetics, and cost. Mr. Chaplin described the weighting process used to rate the bridges and reviewed the impacts common to all bridge types. Ms. Jones concluded the presentation by describing the subtopics of the evaluation criteria on which the bridges were scored, to include construction duration, delays and access for vehicles, bicycle, pedestrians, and emergency vehicles, the various environmental impacts to wetlands and streams, and the constructability impacts that included foundation, specialized construction and risk, and the views from below and on the bridge. The final slide demonstrated the total weighted scores for each of the eight bridge types, with Bridge Type 6, the Slant Leg, having the highest score. Mayor Headrick then offered to take public comment; however, there was no one present who wished to address the issue. At Mayor Headrick's request, Deputy Director Kenworthy explained that if the bridge that is chosen substantially varies from the lowest, reasonable recommended cost, the State can deny full funding. Nell Campbell, WSDOT, explained that, within reason, some State monies may be used toward some aesthetics additives. However, as the State is 100% funding this project, aesthetics will be very carefully scrutinized and must be deemed reasonable. Following brief discussion and clarification, Councilmember Braun moved to approve Bridge Type 6, Concrete Slant Leg Bridge. Counciimember Williams seconded the motion. Discussion ensued, and Mr. Kuruvilla clarified that, in the past, bridges of this type were built of high strength steel and were simply painted, with eventual peeling of paint and a rise in rust problems. However, in the past few years, there was been a lot of development in the products to coat steel members. Therefore, steel may become comparable to concrete due to the new coatings available. The painting issue may not have to be addressed for the next thirty to forty years. Mr. Kuruvilla suggested Council leave the motion open to both steel and concrete and allow Exeltech to evaluate this issue in detail and bring further information back to the Council. Therefore, Councilmember Braun amended his motion to approve Bridge Type 6, Concrete or Steel Slant Leg Bridge. Councilmember Williams agreed as seconder of the motion, Staff will report back to Council in about six weeks regarding which is a better choice, concrete or steel. A vote was taken on the motion, which carried unanimously. Council thanked the Exeltech staff for the presentation. ADJOURNMENT: The meeting was adjourned at 5:46 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 19 20 CITY COUNCIL MEETING Port Angeles, Washington March 16, 2004 CALL TO ORDER - Mayor Headrick called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 5:00 p.m. ADJOURN TO Mayor Headrick adjourned the meeting to Executive Session at 5:00 p.m. to discuss a EXECUTIVE SESSION: matter of real estate for approximately one hour. RETURN TO The meeting returned to Open Session at 5:25 p.m. OPEN SESSION: Councilmember Erickson moved to accept an offer to purchase a lot in the Ennis Creek Estates area, identified as Parcel 1, Vol. II of Surveys, pg. 44. Councilmember Braun seconded the motion, which carried unanimously. ADJOURN The special meeting was adjourned at 5:27 p.m. SPECIAL MEETING CALL TO ORDER - Mayor Headrick called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Munro, Pittis, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Dickson,'XqC, ede,l, lta~n, M. Connelly, G. Cutler, D. McKeen, T. Riepe, B. Kuchik, and C. Hagar. Public Present: D. Anstett, S. & M. Hutchison, C. & C. Wheeler, R. Peterson, S. Pilot, P. Lamoureux, D. & V. Frizzell, S. Zenovic, M. Hutchison, D. & K. Morrison, R. Curmigan, C. Kidd, L. Nutter, P. Gagnon, O Campbell, T. & J. Neudorfer, D. Yakovich, and J. White. All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by the DeMolay Councilors. ALLEGIANCE: PUBLIC CEREMONIES, 1. Proclamation in Recognition of Volunteer Services for Picking Up Junk PRESENTATIONS AND Vehicles Off City Streets by Evergreen Towing: PROCLAMATIONS: Mayor Headrick read and presented a proclamation to Evergreen Towing, recognizing Recognition of Volunteer the effort made to pick up junk vehicles from City streets, having removed more than Services for Picking Up 250 vehicles in 2003 alone. Junk Vehicles by Evergreen Towing Mayor Headrick announced that there was a group present who wished to use this opportunity to also show its appreciation to Mr. Anstett. The Senior Councilors from DeMolay then presented a certificate of appreciation to Mr. Anstett, for his help in providing transportation for them over the past three years. 21 CITY COUNCIL MEETING March 16, 2004 Proclamation Recognizing 2. Proclamation Recognizing DeMolay Week: DeMolay Week Mayor Headrick read a proclamation declaring the week of March 14t~ to be DeMolay Week and presented the proclamation to Mitchell Hutchison, Master Councilor; Monty Hutchison, Sr. Councilor; and William Hart, Junior Councilor of the DeMolays. Recognition of Walter, 3. Recognition by Fire Department of Walter, Deborah, and Kristin Seelye for Deborah, and Kristin Help During Apartment Fire: Seelye Mayor Headrick deferred to Fire Chief McKeen who read a letter and presented a plaque to Walter, Deborah, and Kristin Seelye, recognizing their heroic efforts to save lives during the recent apartment fire. The Seelye's received a standing ovation. WORK SESSION: None. LATE ITEMS TO BE Manager Quinn asked to add discussion of the BIGG-ICMA Resource City Partnership PLACED ON THIS OR and passage of a Resolution under Section H. FUTURE AGENDAS: Councilmember Braun asked to discuss the need to have information disseminated to the alternates on the various Boards. This would enable themto keep abreast of current issues and do a better job when filling in for regular board members. This was added under Other Considerations, Item 3. Paul Lamoureux, 602 Whidby, asked if there would be a second public hearing in April on Item J. 2., the Watershed Plan. Mayor Headrick stated that it is possible the public hearing will be continued to April. PUBLIC CEREMONIES, 4. United Way Year-End Report and Allocations for 2004: PRESENTATIONS AND PROCLAMATIONS: Patty Hannah, Executive Director of United Way, stated that the United Way has had (Cont'd) a ten-year relationship with the City in administering the Human Services funding. She ,, ~ ,; saidthattbeCityhadallocated$120,15Oin2OO3, whichhelpedexistingprogramsthat · United Way Year-End serve youth and families. She explained that more than 7800 individuals had been Report helped by United Way in 2003; 50% more than had been served in 2002. Ms. Hannah stated that the agencies had to turn 657 people away in 2003 due to lack of funds. However, of that number, 500 were people seeking dental and medical services. Most of those individuals were likely referred to the emergency room of the hospital. Ms. Hannah stressed that health care has a large impact in a community the size of Port Angeles. Work is being done on health care issues; however, she wanted to make sure this was brought to the Council's attention to show the importance of health care funding. Ms. Hannah remindedthe Council that they previously gave the various agencies an opportunity to give a presentation on human services funding, and she asked permission to do this again in July, 2004. Moving on to the 2004 recommendations, Ms. Hannah reviewed the requests made by the various agencies, the entities participating in the funding process, and the allocations suggested by United Way. Councilmember Rogers asked about the homeless teenagers in Port Angeles and if there was a group working on this problem. Ms. Hannah informed the Council that the Serenity House Homeless Teen Task Force is looking for a building accessible to teenagers to give them a place to clean up and eat, but would not necessarily be a shelter. This would also allow them to have an address so that when they are looking for work potential employers have a way to reach them. Councilmember Rogers was amazed at the number of homeless teenagers, as this is a growing problem that must be addressed. 22 - 2- CITY COUNCIL MEETING March 16, 2004 PUBLIC CEREMONIES, Mayor Headrick thanked Ms. Hannah for all her efforts on behalf the United Way, and PRESENTATIONS AND Ms. Hannah distributed spreadsheets which listed the suggested allocations for 2004 PROCLAMATIONS: funding and asked for Council's approval of same. (Cont'd) Councilmember Rogers moved to accept the 2004 allocations as presented. United Way Year-End Councilmember Erickson seconded the motion, which carried unanimously. Report (Cont'd) FINANCE: I. Three-Phase Relay Tester, Project 03-25, Award Contract: Three-Phase Relay Tester, Director of Public Works & Utilities Cutler reviewed the pertinent information. Project 03-25, Award Councilmember Braun moved to reject the bids from Omicron and Megger for Contract being non-responsive and authorize the Mayor to sign a contract with Doble of Watertown, MA, for a new three-phase test set in the amount of $52,909.80 ($48,900.00 plus sales tax), the cost of which will be shared with the PUD. Couneilmember Rogers seconded the motion, which carried unanimously. Fee Reduction Request for 2. Fee Reduction Request for Rayonier: Rayonier Director Cutler summarized the information pertaining to this issue, and Councilmember Munro asked how much revenue was generated at the current rate. Director Cutler stated that, in 2003, the City received approximately $144,000 in revenue. If the fee reduction had been in place for 2003, revenues would have been reduced by about $36,000. The City collected an estimated $500,000 in revenue since the inception of the agreement. Rayonier has capped its landfill site, and it is expected that the amount of leachate will rapidly decrease over time. Councilmember Mumo asked where the leachate would go if the City didn't take it. Director Cutler stated it would have to be treated on site or taken to another plant; the closest location would be Shelton or Brownsville. He explained that Rayonier delivered the leachate during low flow, so it does not contribute to capacity issues at the treatment plant. Following further limited discussion and clarification, Councilmember Erickson moved to reduce the fee for processing leachate from Rayonier's Mount Pleasant Landfill from $0.04 to $0.03 per gallon. Councilmember Braun seconded the motion. Councilmember Munro stated that, with the tight revenue in the City and the number of citizens on fixed income, he must ask why the rate should be reduced. Director Cutler explained that the UAC's recommended approval of this request is based on the quality of the material coming into theplant and the fact that the rate of $0.03 per gallon is consistent with rates charged for services to individuals living outside the City limits. A vote was taken on the motion, which carried 5 - 2, with Couneilmembers Munro and Rogers voting in opposition. Benefit Dump Day 3. Benefit Dump Day: Director Cutler reviewed the information on Benefit Dump Day. The City receives money from the Department of Ecology to offset some of the costs associated with the event. He encouraged the Council to approve the Benefit Dump Day, scheduled for April 25, 2004, from 9:00 a.m. to 3:00 p.m. at the Port Angeles Landfill and stated that volunteers from the Food Bank would also be there to assist with directing traffic and collecting food items. Councilmember Rogers moved to approve the annual Benefit Dump Day scheduled for Sunday, April 25, 2004, 9:00 a.m. to 3:00 p.m., at the Port Angeles Landfill. Councilmember Munro seconded the motion, which carried unanimously. CONSENT AGENDA: Councilmember Braun moved to accept the Consent Agenda, to include: 1.) City Council Minutes o~}~arch 2, 2004 regular meeting; 2.) Expenditure Approval List - - 3- CITY COUNCIL MEETING March 16, 2004 CONSENT AGENDA: March 5, 2004 - $418,201.49; and 3) Electronic Payments - March 5, 2004 - (Cont'd) $2,366,156.00; 4.) Approval of lease agreement with Juan de Fuca Council of Campfire USA; 5) Appointment to Construction Code Board of Appeals; and 6) Olympic Discovery Trail Extension Paving, Project 99-19, Final Acceptance. The motion was seconded by Councilmember Erickson and carried unanimously. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: RESOLUTIONS: Request for Vacation of Right-of-Way - DeFrang - STV 03-05: Request for vacation of Director of Community Development Collins reviewed the information pertinent to the Right-of-Way - DeFrang - requested street vacation, explaining the public hearing would be set for April 20, STV 03-05 2004. Councilmember Erickson moved that the Council adopt the Resolution Resolution No. 3-04 entitled Resolution No.. 3-04 A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a hearing date for a petition to vacate a portion of Wolcott Street in Port Angeles, Clallam County, Washington. Councilmember Pittis seconded the motion, which carried unanimously. CITY COUNCIL Councilmember Pittis reminded the Council that it was time to start thinking of holding COMMITTEE a workshop or retreat. He suggested staff look at schedules and arrange a time that will REPORTS & fit into the budget and planning processes. Manager Quinn pointed out that in April CALENDAR: the Council will receive a 2003 year-end report, work will begin on the CFP and TIP, and a joint City Council/Port Commissioner meeting will be held. Mayor Headrick requested staff look into holding the workshop/retreat be held towards the end of May. Councilmember Rogers suggested that consideration be given to holding this session on a week day or week night rather than tying up weekend time, which was supported by Council and staff. Break Mayor Headrick recessed the meeting for a break at 7:02 p.m. The meeting reconvened at 7:10 p.m. PUBLIC HEARINGS - 1. Municipal Code ,4mendment- MCA 01-02- Consideration of ,4mendment to QUASI-JUDICIAL: Title 14, the City's Parking Ordinance: Municipal Code Councilmember Erickson moved to continue the public hearing to April 20, 2004, Amendment- MCA 01-02 - upon recommendation of City staff. Councilmember Braun seconded the motion. Consideration of Amendment to Title 14, the Mayor Headrick opened the public hearing at 7:19 p.m. There was no one present who City's Parking Ordinance wished to speak to the issue. Councilmember Erickson restated the motion, which was seconded by Counciimember Braun and carried unanimously. Watershed Plan 2. Watershed Plan: Director Collins indicated that he and Orville Campbell would give a presentation on the Watershed Plan, and he distributed to the Council copies of Chapter Three of the Watershed Plan. Orville Campbell, 820 Milwaukee Drive, apologized to the City Council for not being able to present them with Chapter Three of the Watershed Plan prior to tonight's meeting. However, it was not received until this afternoon. He pointed out that a memo from Director Collins dated March 16, 2004, which is a part of the packet, 4 CITY COUNCIL MEETING March 16, 2004 Watershed Plan (Cont'd) contains the items vetoed by the City that go with Chapter Three. Mr. Campbell stated that this document has been slow coming from the County, and this public hearing was scheduled without having the document in hand in the hopes of speeding up the process. In studying the initial drafts, one area of concern was the impact on the City's future budgets. Mr. Campbell then explained areas of concern in the initial draft document, which included unfunded mandates and limiting factor analysis which could change the Watershed Plan without involving the Initiating Governments. These items have been transferred to the Appendix for reference. Mr. Campbell explained that the State Stormwater Manual is not adopted by this Plan, but it does contain a minor reference to the manual. One issue that is still confusing is the Forest Management portion of the document, which could be placed in the Appendix as an item to be resolved in the future. The initial language in the Watershed Plan would have created another advisory group to deal with forestry issues that arise in the future as a result of managing the watersheds and streams. This should be avoided, as there is an adequate number of agencies designated for this purpose. Mr. Campbell then deferred to Director Collins to explain the remaining comments. Director Collins stated this has been a very lengthy process, and one of the issues debated at length was the impact of the Watershed Management Plan on the Elwha River, particularly related to minimumin-stream flows. It has been the City's position, supported by the Lower Elwha Klallam Tribe, that until the dams are removed, any flow regimen placed on the river would be premature, as the flows must be based on post dam removal river conditions. This matter has been identified and clarified in the Plan, as no in-stream flows are identified for adoption but, rather, will be addressed in the future. Morse Creek flows were also under debate, but it was felt that those flows are now consistent with the hydro operation. A third flow issue was the City's water shortage response plan, which is still under review. A proposal has been made to the Tribe, and Director Cutler has been working with the Tribe on reaching consensus. Director Collins explained that, at the start of this process, one of the City's main concerns was protection of its water rights and the supply system. It is believed this has been accomplished. Director Collins continued to describe the various concerns the City had with the Plan and how these concerns were addressed and corrected. Director Collins stated that, once the Initiating Governments have adoptedthe Plan, it will proceed to the County Commissioners for approval or amendment. It is recommended that, as the Council has not had time to review the changes, the public hearing be continued to April 6, 2004. It could be continued yet again, should the Council deem it necessary. Discussion followed, and Director Collins and Mr. Campbell responded to questions directed by the Council and offered clarification on various aspects of the Plan. Mr. Collins stressed the importance of double checking the Plan to ensure the final version represents what was agreed to in past discussions. Mr. Campbell assured the Council that he would scrutinize Chapter Three very carefully to ensure that all issues have been properly addressed and all the Council's directives have been met. Mayor Headrick expressed concern over who had the enforcement authority and wanted to ensure this was addressed by the Plan. Director Collins stated the City had the power and obligation to enforce the Plan within the City. However, outside the City limits, the City has no authority whatsoever. Mayor Headrick then opened the public hearing. Dennis Yakovich, 2736 Blue Mountain Rd., stated he was Chair and sole member of the landowners caucus for this project. He indicated that, without input from Messrs. - 5- CITY COUNCIL MEETING March 16, 2004 Watershed Plan (Cont'd) Campbell and Collins, this would have been a terrible document. He said the City, along with Messrs. Campbell and Collins, had worked very hard and without their involvement, the Plan would have contained many unfunded mandates. Councilmembers Braun and Erickson thanked Mr. Campbell and Director Collins for all their efforts, and Mayor Headrick stated he felt very comfortable agreeing with whatever recommendations made by Mr. Campbell. Councilmember Rogers moved to continue the public hearing to the April 6, 2004, regular Council meeting. Councilmember Pittis seconded the motion, which carried unanimously. CITY COUNCIL Returning to Committee Reports, Mayor Headrick asked Councilmember Rogers to COMMITTEE give a brief report on the recent trip to Washington D.C. to attend the National League REPORTS & of Cities (NLC) Conference. Councilmember Rogers stated that she and Manager CALENDAR: Quinn attended the Conference, which was well attended. There were many key (Cont'd) Congressmen and Senators that spoke at the Conference, and Councilmember Rogers and Manager Quinn split up in order to attend as many sessions as possible. She felt that Port Angeles was in better shape than many other communities who have had to lay off many employees and close parks in order to balance their budgets. The main concerns voiced at the Conference were related to the funding of public safety, homeland security, unfunded mandates, and education. Also, contact was made with the legislative delegation to ensure they knew the concerns and the good things happening in Port Angeles. Councilmember Rogers stated that she had a meeting at the White House, where she spoke with a Representative about Port Angeles and the impacts of public safety, homeland security, and stormwater issues in a positive manner. She will continue to forward information to the White House point of contact, as well as the Congressional delegations for follow up. She stated she was glad to see T-21reauthorization passed by the Senate. These types of bills are critical for the public infrastructure that makes cities a much more livable place. Councilmember Rogers said that she and ManagerQuinn attended the AWC sponsored meetings with the City's Senators and Congressmen and were able to provide constructive input as to what is working and what is not working for public safety. She felt it was a very good conference, and she responded to questions from the Council. OTHER 1. Morrison Subdivision: Consideration of a 16-Unit Subdivision - 3800 Block CONSIDERATION S: Old Mill Road: Morrison Subdivision: Mayor Headrick excused himself from discussion and voting on the issue, as there may Consideration of a 16-unit be a conflict of interest. However, he did continue to preside over the consideration. Subdivision - 3800 Block Old Mill Road Director Collins reviewed the information pertaining to the subdivision, explaining there was a new Finding (420 regarding a new SEPA determination. He issued a DNS today as the SEPA Responsible Official, which also deletes Finding//23 in the packet. The recommendation to make this change was based on information provided by a local attorney and reviewed by Attorney Knutson for the City. Director Collins noted that on Page 80 of the packet, the excerpt from the minutes of the February 11, 2004, meeting did not include the second to the motion and the vote, which is found on Page 96 of the packet. He then offered to answer any questions. Councilmember Braun asked if the required sidewalks were contiguous with any other sidewalks, and Director Collins responded in the negative, explaining that sidewalks are a requirement, as this is designated as a school walking route and is also an arterial street which requires sidewalks. Councilmember Pittis asked if there was a recommended distance for cul-de-sacs, and Director Collins responded affirmatively. He explained that this exceeds the distance - 6- CITY COUNCIL MEETING March 16, 2004 OTHER that is recommended, but it was worked out with the Fire and Public Works CONSIDERATIONS: Departments based on the fact that there is no roadway to the west of the site. The cul- de-sac has a bump out, which allows for fire trucks to stop midway and avoid the traffic Morrison Subdivision: in the cul-de-sac. Consideration of a 16-unit Subdivision - 3800 Block Referring to a handout distributed by Director Collins which provided amended Old Mill Road (Cont'd) Findings and Conclusions, Councilmember Pittis asked about the phrase "short plat" feeling this was in error. The word "short" should be removed, to which Director Collins agreed. Director Collins continued to respond to questions and provide clarification, especially as regards the changes made to the Findings and Conclusions,. Councilmember Pittis again expressed concern over the subdivision being acul-de-sac, as it gives no aid to future development, and it makes it difficult for service vehicles to access the property. He stated it was his experience that cul-de-sacs do not allow for good traffic circulation. Councilmember Erickson moved to approve the Morrison Preliminary Subdivision, citing corrected Conditions 1 - 10, Findings 1 - 22, and one Condition, as set forth in Exhibit "A", which is attached to and becomes a part of these minutes. Councilmember Rogers seconded the motion, which carried 5 - 1, with Mayor Headrick abstaining and Councilmember Pittis voting in opposition. Pilot Subdivision: 2. Pilot Subdivision: Consideration of a 30-Unit Subdivision -14tn/"N'' Street: Consideration of a 30-unit Subdivision - 14th/"N'' Director Collins reviewed the information regarding the issue and noted a correction Street to the numbering of the Findings. Councilmember Williams asked what triggers development on 16th Street, and Director Collins explained that, for this development, there are lots fronting on 16th Street, as well as on the cul-de-sac. Councilmember Williams asked, if one of the lots on 16th Street is developed, would it trigger improvement of the entire street. Assistant Planner Roberds responded that the five-lot trigger would not take effect on this subdivision. It was noted that two adjoining subdivisions had recently been approved, and Councilmember Pittis asked if there had been discussion among the three developers regarding a cooperative effort to improve 16th Street. Ms. Roberds responded affirmatively; however, the engineer they employed is not in favor of such an effort. Mrs. Pilot is in favor of doing whatever she can to work with other developments, and they will be doing a lot of work together regarding stormwater, as it flows across all three properties. Mayor Headrick then asked about the off-street parking. Director Collins stated that two parking spaces are required, and Mayor Headrick felt two was not enough. Director Collins stated there were no provisions for requiring more, unless it is made a condition of the subdivision. Mayor Headrick felt this should be made a condition as there will be parking problems in the future if no parking is allowed on the street. Discussion followed, with Director Collins responding to questions and providing clarification regarding sidewalks and parking issues. Councilmember Williams objected to treating this subdivision differently regarding parking requirements. Other recently approved subdivisions were not required to change parking requirements, and it would be unfair to change them for this particular subdivision. Mayor Headrick felt that this was an issue that needed to be discussed for future developments. Councilmember Rogers stressed that the low impact development standards are doing what was hoped- attracting development. She concurred with Councilmember Williams that this subdivision should not be treated differently. Councilmembers Williams and Rogers both agreed to review the process in the future. Following further discussion, Councilmember Pittis moved to approve the Pilot 27 - 7 - CITY COUNCIL MEETING March 16, 2004 Pilot Subdivision: Preliminary Subdivision, citing Conditions 1 - 10, Findings 1 - 22, and Consideration of a 30-unit Conclusions A - F, as set forth in Exhibit "B", which is attached to and becomes Subdivision - 14th/"N'' a part of these minutes, Councilmember Williams seconded the motion, which Street (Cont'd) carried unanimously. Councilmember Williams stated that the low impact development standards will be reviewed by the CED Committee. PUBLIC HEARINGS - None. OTHER: INFORMATION: Manager Quinn had nothing to report, but he directed attention to the reports where it should be noted that the City is slightly ahead of last year's pace in terms of residential development. Councilmember Pit-tis felt the Planning staff should be commended for its efforts, as they did a good job in presenting the information. Peter Ripley, Port Angeles Journal, asked which bridge design had been chosen, to which Director Cutler responded. RESOLUTIONS: BIGG - ICMA Resource City Partnership: BIGG - ICMA Resource Manager Quinn explained that he brought the Resolution to this evening's meeting as City Partnership a late item, as the next meeting is not until April 6, and there is a possibility the first Resolution No. 4-04 exchange will take place on April 19. He reviewed the information regarding the partnership, noting Port Angeles would be the fourth City chosen for this project for the funding year, 2004-2005. The City of Port Angeles would be partnered with Tanjung Redeb, which is located in Indonesia. Manager Quinn reviewed the similarities between the two cities, which led to Port Angeles being invited to participate in this program. He stated that all costs for participating in this program would be borne by the Federal Government. The tentative proposal would be seven exchanges, with the first exchange taking place the end of April. The first meeting would involve developing a work plan and an assessment of work tasks; therefore, Manager Quinn suggested he and Director Cutler attend this meeting. The remainder of the exchanges will take place over the next 18 months, and the final conference will be a review of the exchange where it is suggested an elected official attend as well. Manager Quirm felt staff was willing to take on this challenge. It introduces the possibility for cultural and international exchanges and puts Port Angeles into the light of a progressive community which will be used as a model for other communities. Discussion followed, and Councilmember Munro felt this program would be of little benefit to the community. Councilmembers Rogers and Erickson pointed out that it did have value, as Port Angeles would be seen in a positive light and perhaps it could generate enough publicity to bring tourist and possible economic development. Councilmember Pittis suggested there was also the possibility of opening up some form of trade. Following discussion, Councilmember Erickson moved to pass and read the Resolution by title, entitled Resolution No. 4-04 A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing official participation of the City and its staff as a Resource City in th ICMA/ BIGG Program funded by USAID. Councilmember Williams seconded the motion, which carried 6 - 1, with Councilmember Munro voting in opposition. CITY COUNCIL MEETiNG March 16, 2004 OTHER Distribution of Memos to Committee Alternates: CONSIDERATIONS: Councilmember Braun asked that, in the furore, alternates on the various Boards and Committees be included when information is disseminated, as it is very difficult to be brought up to speed on a subject during the meeting. ADJOURNMENT: The meeting was adjourned at 9:28 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 99 $0 ~~ Date: 4/2/04 City of Port Angeles City Council Expenditure Report '>'~'~ From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount ADOLPH KIEFER AND ASSOCIATES SPORTING & ATHLETIC EQUIP 001-0000-237.00-00 -55.09 CLALLAM CNTY TREASURER CVCA Remittance-Feb 001-0000-229.40-00 349.75 GOVT FINANCE OFFICERS ASSN SUBSCRIPTION PE 05-31-05 001-0000-237.00-00 -4.51 JPMORGANCHASE Saw blades 001-0000-237.00-00 -8.20 Quick clot battle packs 001-0000-237.00-00 -99.06 Toner cartridges 001-0000-237.00-00 -6.92 Toner cartridges 001-0000-237.00-00 -6.92 Toner cartridges 001-0000-237.00-00 -6.92 Camera ,accessories 001-0000-237.00-00 -53.91 LAMO'FrE COMPANY POOL CHEMICALS/WTR 001-0000-237.00-00 -40.76 LYNN PEAVEY COMPANY Evidence ID bags 001-0000-237.00-00 -12.74 MICROFLEX Safety gloves 001-0000-237.00-00 -19.01 Cindy Rogers 3/14/04 LOOMIS REFD 001-0000-239.10-00 50.00 Girls Scouts of America VBMCC 3/19/04 DEP REFUND 001-0000-239.10-00 50.00 Lizabeth Smithson 3/21/04 VBMCC DEP REFUND 001-0000-239.10-00 150.00 Port Angeles Symphony 3/5/04 VBMCC DEP. REF 001-0000-239.10-00 150.00 WORLD COMMUNICATIONS, INC. 04-00309 LICENSE REFUND 001-0000-213.10-91 22.65 MYRON CORP Knives,laser art 001-0000-237.00-00 -13.05 NATURAL STRUCTURES PARK,PLAYGROUND,REC EQUIP 001-0000-237.00-00 -98.40 PRIMAVERA SYSTEMS INC Renewal to 05~31-05 001-0000-237.00-00 -108.24 QUILL CORPORATION Envelopes 001-0000-237.00-00 -3.77 Office supplies 001-0000-237.00-00 -3.26 Office supplies 001-0000-237.00-00 -3.61 Gel pens 001-0000-237.00-00 -1.15 Shipping labels 001-0000-237.00-00 -1.39 Binders 001-0000-237.00-00 -0.89 Gel pens 001-0000-237.00-00 -1.56 Credit stamp 001-0000-237.00-00 1.04 VHS Video tape 001-0000-237.00-00 -2.35 Binders,electric stapler 001-0000-237.00-00 -6.45 Pens 001-0000-237.00-00 -3.36 Pens 001-0000-237.00-00 -2.43 STUMPS SUPPLIES 001-0000-237.00-00 -19.58 TBW INDUSTRIES INC CITY LAPEL PINS 001-0000-237.00-00 -68.83 TOPPER INDUSTRIES INC FASTENERS, FASTENING DEVS 001-0000-237.00-00 -0.63 WA STATE PATROL - WASlS Criminal history-Damore 001-0000-229.50-00 24.00 Criminal history-Roman 001-0000-229.50-00 24.00 Criminal history-C Ross 001-0000-229.50-00 24.00 Criminal history-W Payton 001-0000-229.50-00 24.00 Criminal history-Gerhard 001-0000-229.50-00 24.00 WASHINGTON STATE TREASURER District Court remittance 001-0000-229.10-00 162.00 District Court remittance 001-0000-229.30-00 14,745.38 Page 1 Date: 4/2/04 City of Port Angeles City Council Expenditure Report '~'~ From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount Division Total: $15,147.83 Department Total: $15,147.83 ADVANCED TRAVEL Joint CounciI-Sequim 001-1160-511.43-10 12.96 AWC Conf-Olympia 001-1160-511.43-10 208.04 AWC W/S-Lacey 001-1160-511.43-10 91.80 AWC Conf-Olympia 001-1160-511.43-10 84.60 Joint Council-Sequim 001-1160-511.43-10 12.96 Rogers adj 03-20-03 001-1160-511.43-10 -0.24 ALL FLAGS TRAVEL INC AIRFARE 001-1160-511.43-10 1,276.40 AMSAN OLYMPIC SUPPLY COUNCIL KITCHEN SUPPLY 001-1160-511.31-01 49.37 AWC-ASSN OF WASHINGTON CITIES AWC WRKSHOP FEE- MUNRO 001-1160-511.43-10 85.00 AWC WRKSHOP FEE-PITTIS 001-1160-511.43-10 85.00 JPMORGANCHASE Travel expenses 001-1160-511.43-10 986.44 SAFEWAY INC COUNCIL REFRESHMENTS 001-1160-511.31-01 23.93 COUNCIL REFRESHMENTS 001-1160-511.31-01 8.66 TBW INDUSTRIES INC CITY LAPEL PINS 001-1160-511.31-01 908.23 Legislative Mayor & Council Division Total: $3,833.15 Legislative Department Total: $3,833.15 ADVANCED TRAVEL AWC Conf-Olympia 001-1210-513.43-10 90.11 ALL FLAGS TRAVEL INC AIRFARE 001-1210-513.43-10 638.20 ASSOCIATION OF WASHINGTON CITIES 2004 AWC SERVICE FEE 001-1210-513.49-10 9,380.91 2004 AWC SERVICE FEE 001-1210-513.49-10 -9,380.91 AWC-ASSN OF WASHINGTON CITIES 2004 AWC SERVICE FEE 001-1210-513.49-10 9,380.91 JACKSON'S SIGNS FINAL WELCOME PA SIGN 001-1210-513.41-50 541.00 JPMORGANCHASE Conference,travel meals 001-1210-513.43-10 476.78 Subscribe-Seattle Times 001-1210-513.49-01 141.60 NATIONAL LEAGUE OF CITIES NLC MEMBERSHIP '04 001-1210-513.49-01 1,224.00 OLYMPIC STATIONERS INC PENCILS 001-1210-513.31-01 5.36 OFFICE SUPPLIES 001-1210-513.31-01 14.69 PACIFIC OFFICE EQUIPMENT INC Maint agre NUP08604-Mar 001-1210-513.48-10 32.46 QWEST 03-14 a/c 3604570411199 001-1210-513.42-10 92.61 TELECOM LABS INC Maintenance-April 001-1210-513.42-10 31.12 WASHINGTON (DIS), STATE OF Scan chgs-February 001-1210-513.42-10 55.42 City Manager Department City Manager Office Division Total: $12,724.26 DESIGN ONE INC Awards,lighted bases 001-1211-513.31-01 734.33 City Manager Department Customer Commitment Division Total: $734.33 ADVANCED TRAVEL Coons adj 09-09-03 001-1220-516.43-10 -0.60 FEDERAL EXPRESS CORP Shipping chgs-Feb 001-1220-516.42-10 5.65 JPMORGANCHASE Toner cartridges 001-1220-516.31-01 91.24 MARRA PHD, HERBERT A PREEMPLOYMENT PHYSICAL 001-1220-516.41-31 300.00 MARCH OF DIMES Vanderziel Award Donation 001-1220-516.41-50 100.00 PORT ANGELES BAND BOOSTERS Dale Miller Donation 001-1220-516.41-50 100.00 Page 2 ~. Date: 4/2/04 '~ ~ City of Port Angeles City Council Expenditure Report From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount OLYMPIC MEDICAL CENTER PREEMPLOYMENT PHYSICAL 001-1220-516.41-31 61.25 OLYMPIC PRINTERS INC BUSINESS CARDS 001-1220-516.31-01 33.49 PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGE 001-1220-516.31-01 37.86 PORT ANGELES DOWNTOWN ASSN Downtown Dollars 001-1220-516.41-50 475.00 QWEST 03-14 a/c 3604570411199 001-1220-516.42-10 92.61 SWAIN'S GENERAL STORE INC 18 Gift Certificates 001-1220-516.41-50 1,650.00 TELECOM LABS INC Maintenance-April 001-1220-516.42-10 31.12 WASHINGTON (DIS), STATE OF Scan chgs-February 001-1220-516.42-10 18.71 City Manager Department Human Resources Division Total: $2,996.33 QWEST 03-14 a/c 3604570411199 001-1230-514.42-10 46.31 TELECOM LABS INC Maintenance-April 001-1230-514.42-10 15.56 WASHINGTON (DIS), STATE OF Scan chgs-February 001-1230-514.42-10 10.72 City Manager Department City Clerk Division Total: $72.59 City Manager Department Department Total: $16,527.51 ADVANCED TRAVEL Travel adjustments 001-2001-369.81-00 -73.84 PORT ANGELES CITY TREASURER Cash shod 001-2001-369.81-00 0.30 Finance Department Finance Revenues Division Total: -$73.54 ADVANCED TRAVEL WFOA Board mtg-YZ 001-2010-514.43-10 38.60 APT US&C DUES ZIOMKOWSKI 001-2010-514.49-01 155.00 COSTCO CREDIT CARD PMTS Annual Renewal fee 001-2010-514.31-01 40.00 GOVT FINANCE OFFICERS ASSN SUBSCRIPTION PE 05-31-05 001-2010-514.49-01 59.51 JPMORGANCHASE Conf registration 001-2010-514.43-10 310.00 PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGE 001-2010-514.31-01 32.45 QWEST 03-14 a/c 3604570411199 001-2010-514.42-10 92.61 TELECOM LABS INC Maintenance-April 001-2010-514.42-10 31.12 WASHINGTON (DIS), STATE OF Scan chgs-February 001-2010-514.42-10 25.81 Finance Department Finance Administration Division Total: $785.10 ADVANCED TRAVEL IRS,SSA class-Tukwila 001-2023-514.43-10 116.00 Training manuaI-Horton 001-2023-514.43-10 20.00 GORDY'S PIZZA & PASTA HTE TRAINING LUNCH 001-2023-514.31-01 9.73 JPMORGANCHASE Toner ca rtridges 001-2023-514.31-01 91.24 Interview meals 001-2023-514.31-01 20.50 MICROFLEX INC Tax Audit program 001-2023-514.41-50 50.29 OLYMPIC PRINTERS INC RUBBER STAMP 001-2023-514.31-01 32.78 OLYMPIC STATIONERS INC BUDGET PAPER 001-2023-514.31-01 206.45 OFFICE SUPPLIES 001-2023-514.31-01 275.96 PEN PRINT INC BUDGET TABS 001-2023-514.31-01 156.89 PORT ANGELES CITY TREASURER HTE Training lunches 001-2023-514.31-01 30.60 QWEST 03-14 a/c 3604570411199 001-2023-514.42-10 115.76 SEA']-rLE TIMES, THE JOB ADVERTISEMENT 001-2023-514.44-10 257.30 TELECOM LABS INC Maintenance-April 001-2023-514.42-10 38.89 UNITED PARCEL SERVICE Shipping chgs-February 001-2023-514.42-10 8.13 Page 3 - "¢<-q'~. Date: 4/2/04 City of Port Angeles City Council Expenditure Report '>'~'+" From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount WASHINGTON (AUDITOR), STATE OF BARS MANUAL 001-2023-514.31-01 40.00 WASHINGTON (DIS), STATE OF Scan chgs-February 001-2023-514.42-10 7.85 Finance Department Accounting Division Total: $1,478.37 APEX CREDIT BUREAU CREDIT BUREAU MEMBER-2004 001-2025-514.41-50 48.50 AT&T WIRELESS 03-05 a/c 49548233 001-2025-514.42-10 37.12 DATABAR INCORPORATED CYC LES 1-5 3/4/04 001-2025-514.41-50 1,460.92 CYCLES 11-15 3/18/04 001-2025-514.41-50 1,830.88 EQUlFAX CREDIT BUREAU BASE CHARGE 001-2025-514.41-50 32.41 MEMBERSHIP FEES 001-2025-514.41-50 10.00 CREDIT REPORTS 001-2025-514.41-50 39.28 JPMORGANCHASE Toner cartridges 001-2025-514.31-01 91.24 OLYMPIC PRINTERS INC DOOR HANGERS 001-2025-514.31-01 360.04 QWEST 03-14 a/c 3604570411199 001-2025-514.42-10 277.83 TELECOM LABS INC Maintenance-April 001-2025-514.42-10 93.35 WASHINGTON (DIS), STATE OF Scan chgs-February 001-2025-514.42-10 5.59 Finance Department Customer Service Division Total: $4,287.16 AMSAN OLYMPIC SUPPLY COLORED COPY PAPER 001-2080-514.31-01 292.14 DIVERSIFIED RESOURCE CENTER FEB COPY RM SERVICES 001-2080-514.45-30 814.00 PITNEY BOWES CREDIT CORP 1ST QUARTER LEASE 001-2080-514.45-30 1,252.89 POSTMASTER REPLENISH POSTAGE DUE ACC 001-2080-514.42-10 200.00 UNITED PARCEL SERVICE Shipping chgs-February 001-2080-514.42-10 49.00 Finance Department Reprographics Division Total: $2,608.03 Finance Department Department Total: $9,085.12 GREAT AMERICAN LEASING CORP MARCH LEASE 001-3010-515.45~30 83.28 KATHERINE GULMERT Per Diem 001-3010-515.43-10 43.00 WILLIAM BLOOR Per Diem 001-3010-515.43-10 43.00 WILLIAM EVANS Per Diem 001-3010-515.43-10 43.00 QWEST 03-14 a/c 3604570411199 001-3010-515.42-10 162.07 RED LION HOTEL-PORT ANGELES Atty candidate-Gulmert 001-3010-515.43-10 71.63 City Atty candidate-Evans 001-3010-515.43-10 71.63 City Atty candidate-BIoor 001-3010-515.43-10 71.63 TELECOM LABS INC Maintenance-April 001-3010-515.42-10 54.45 WASHINGTON (DIS), STATE OF Scan chgs-February 001-3010-515.42-10 27.50 Attorney Attorney Office Division Total: $671.19 CITY OF FORKS Inmate care-February 001-3012-597.50-99 1,451.16 CLALLAM CNTY SHERIFF'S DEPT Inmate care-January 001-3012-597.50-99 15,878.30 Inmate care-February 001-3012-597.50-99 21,383.55 WASPC NORTH SOUND Electronic monitoring 001-3012-597.50-99 900.00 Electronic monitoring 001-3012-597.50-99 255.00 Electronic monitoring 001-3012-597.50-99 150.00 Attorney Jail Contributions Division Total: $40,018.01 GISH ATTY AT LAW, STEVEN C Prof svcs pe 03-17 001-3021-515.41-50 230.00 Page 4 ¢" "'~'~ Date: 4~2~04 City of Port Angeles City Council Expenditure Report '~'~" From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount GREAT AMERICAN LEASING CORP MARCH LEASE 001-3021-515.45-30 194.32 LSP PUBLISHING Criminal Caselaw 001-3021-515.31-01 97.04 MORTENSEN P S, CAROL L Prof svcs pe 03-01-04 001-3021-515.50-90 270.00 Prof svcs pe 03-02-04 001-3021-515.50-90 31.50 Prof svcs pe 03-22 001-3021-515.50-90 153.00 QUILL CORPORATION Credit stamp 001-3021-515.31-01 -13.63 Attorney Prosecution Division Total: $962.23 Attorney Department Total: $41,651.43 ADVANCED TRAVEL Planners conf-Shelton 001-4010-558.43-10 50.00 Fluoride plant-Kent 001-4010-558.43-10 12.75 PA Port, PA Realtors-meals 001-4010-558.43-10 32.25 APA Conf-Shelton 001-4010-558.43-10 10.00 CLALLAM TRANSIT SYSTEM Conf Room 03-04-04 001-4010-558.31-01 10.00 JPMORGANCHASE Dry Creek photo 001-4010-558.31-01 16.29 Business meals 001-4010-558.43-10 70.98 OLYMPIC STATIONERS INC Name badge,markers 001-4010-558.31-01 12.21 Sharpie markers 001-4010-558.31-01 19.28 Markers,charts,pens 001-4010-558.31-01 113.00 Pens, erasermax,pencil 001-4010-558.31-01 27.99 Notary stamp,stamp 001-4010-558.31-01 58.10 PACIFIC OFFICE EQUIPMENT INC Toner 001-4010-558.31-01 186.54 PENINSULA AWARDS & TROPHIES Nameplates 001-4010-558.31-01 46.53 PENINSULA DAILY NEWS Discount 001-4010-558.44-10 -6.00 Discount 001-4010-558.44-10 -5.40 Discount 001-4010-558.44-10 -7.00 Discount 001-4010-558.44-10 -5.40 Discount 001-4010-558.44-10 -5.40 Discount 001-4010-558.44-10 -7.00 Discount 001-4010-558.44-10 -2.00 Hatfield Applicant 001-4010-558.44-10 49.50 DeFrang Applicant 001-4010-558.44-10 48.60 PA Boathaven Restroom 001-4010-558.44-10 64.80 Storm Sewer 001-4010-558.44-10 72.00 Repair Curb,gutter 001-4010-558.44-10 57.60 2020 PA Vision ads 001-4010-558.44-10 233.92 QWEST 03-14 a/c 3604570411199 001-4010-558.42-10 92.61 TELECOM LABS INC Maintenance-April 001-4010-558.42-10 31.12 WA STATE DEPARTMENT OF ECOLOGY Coastal Training-Johns 001-4010-558.43-10 30.00 WASHINGTON (DIS), STATE OF Scan chgs-February 001-4010-558.42-10 12.21 WCPDA (WA CITY PLAN DIR ASSN) 2004 Membership 001-4010-558.49-01 50.00 Community Developmt Dept Planning Division Torah $1,370.08 ADVANCED TRAVEL Lierly Ferry 11-25-03 001-4020-524.43-10 -15.20 Page 5 '~ ' ' '~'-~i~' Date: 4~2~04 City of Port Angeles City Council Expenditure Report From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount AT&T WIRELESS 03-14 a/c 49079080 001-4020-524.42-10 8.23 AT&T WIRELESS (DIGITAL) 02-27 a/c 0033802563 001-4020-524.42-10 33.90 GREAT AMERICAN LEASING CORP MARCH LEASE 001-4020-524.45-30 172.86 PORT ANGELES CITY TREASURER Sheet protectors-Vess 001-4020-524.31-01 17.98 Community Developmt Dept Building Division Total: $217.77 Community Developmt Dept Department Total: $1,587.85 AT&T WIRELESS 03-05 a/c 49470974 001-5010-521.42-10 8.64 03-14 a/c 49655020 001-5010-521.42-10 16.31 CAPACITY PROVISIONING INC INET March-City Hall 001-5010-521.42-12 172.00 FBINAA WASHINGTON CHAPTER INC 2004 dues-Riepe 001-5010-521.49-01 65.00 METROCALL 03-01 a/c 298-A25874 001-5010-521.42-1 0 14.30 PACIFIC OFFICE EQUIPMENT INC Maint agre CXL90926-Mar 001-5010-521.48-1 0 32.46 PENINSULA DAILY NEWS Ord 3157-LEAB Member 001-5010-521.49-01 27.90 QWEST 03-14 a/c 3604570411199 001-5010-521.42-1 0 162.07 TELECOM LABS INC Maintenance-April 001-5010-521.42-1 0 54.45 WASHINGTON (DIS), STATE OF Scan chgs-February 001-5010-521.42-10 47.06 Police Department Administration Division Total: $600.19 ADVANCED TRAVEL Training-Portland-Ensor 001-5021-521.43-10 323.00 AT&T WIRELESS 02-27 a/c 49945520 001-5021-521.42-10 78.62 02-27 a/c 49947112 001-5021-521.42-10 39.69 02-27 a/c 49635824 001-5021-521.42-10 84.26 03-02 a/c 49975063 001-5021-521.42-10 24.51 BOISE CASCADE Office supplies 001-5021-521.31-01 35.96 CHOICEPOINT BUS & GOVT SVCS AutoTrackXP-February 001-5021-521.41-50 82.00 METROCALL 03-01 a/c 298-A25874 001-5021-521.42-10 21.45 ROBERT ENSOR Clothing allowance 001-5021-521.20-80 108.06 QUILL CORPORATION Envelopes 001-5021-521.31-01 29.20 Office supplies 001-5021-521.31 -01 13.93 QWEST 03-14 alc 3604570411199 001-5021-521.42-10 23.15 SAFEWAY INC Photos 00ri -5021-521.49-90 4.37 TELECOM LABS INC Maintenance-April 001-5021-521.42-10 7.78 WASHINGTON (DIS), STATE OF Scan chgs-February 001-5021-521.42-10 41.94 WESTERN STATES HOSTAGE 2004 dues-Lowell 001-5021-521.49-01 25.00 Police Department Investigation Division Total: $942.92 ADVANCED TRAVEL Hostage Negotiations 001-5022-521.43-10 644.33 Law Enforcement-Burlingto 001-5022-521.43-10 126.08 Academy physical-Morse 001-5022-521.43-10 120.41 Ensor Ferry 03-27-03 001-5022-521.43-10 14.40 BOISE CASCADE Office supplies 001-5022-521.31-01 129.96 BUD'S SIGN ART & DESIGN Badge design,artwork 001-5022-521.41-50 162.30 CLALLAM CNTY HUMANE SOCIETY FEB 2004 CONTRACT PAYMENT 001-5022-521.41-50 3,855.64 DAY WIRELESS SYSTEMS Calibrate radar unit 001-5022-521.31-01 81.16 Page 6 · Date: 4/2/04 City of Port Angeles City Council Expenditure Report '~" From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount DAY WIRELESS SYSTEMS**. Calibrate radar unit 001-5022-521.31-01 81.16 Calibrate radar unit 001-5022-521.31-01 81.16 Calibrate radar unit 001-5022-521.31 -01 81.16 Calibrate radar unit 001-5022-521.31 -01 81.16 Calibrate radar unit 001-5022-521.31-01 81.16 EASTERN WASHINGTON HAY & UHAUL Dog food 001-5022-521.49-80 145.59 EVERGREEN TOWING Tow 1989 Nissan 001-5022-521.49-90 210.99 HANSEN'S TROPHY Engrave plaque 001-5022-521.31-01 9.20 JPMORGANCHASE Quick clot battle packs 001-5022-521.31-80 1,307.11 Camera,accessories 001-5022-521.31-80 711.33 LYNN PEAVEY COMPANY Evidence ID bags 001-5022-521.31-01 168.09 Evidence Tape 001-5022-521.31 -01 181.13 Evidence Tape 001-5022-521.31 -01 -13.73 METROCALL 03-01 a/c 298-A25874 001-5022-521.42-10 28.60 MICROFLEX Safety gloves 001-5022-521.31-01 250.76 ERIC KOVATCH Clothing allowance 001-5022-521.20-80 191.75 Uniform allowance-Kovatch 001-5022-521.20-80 72.67 QUILL CORPORATION Envelopes 001-5022-521.31-01 20.54 Office supplies 001-5022-521.31-01 29.08 Gel pens 001-5022-521.31-01 20.54 VHS Video tape 001-5022-521.31-01 30.95 Pens 001-5022-521.31-01 44.32 Pens 001-5022-521.31 -01 32.03 RICHMOND 2-WAY RADIO Microphone 001-5022-521.48-10 48.69 SAFEWAY INC Photo processing 001-5022-521.49-90 4.64 Photo processing 001-5022-521.49-90 4.48 SWAIN'S GENERAL STORE INC Glue 001-5022-521.31 -01 2.13 Glue,glasses,targets 001-5022-521.49-90 180.86 UNITED PARCEL SERVICE Shipping chgs-February 001-5022-521.42-10 4.96 VERIZON WIRELESS 02-15 a/c 26421103600001 001-5022-521.42-10 139.63 WESTERN STATES HOSTAGE 2004 dues-Roggenbuck 001-5022-521.49-01 25.00 2004 dues-Knight 001-5022-521.49-01 25.00 Police Department Patrol Division Total: $9,416.42 COPY CAT GRAPHICS Sew patches 001-5026-521.31-11 465.26 Police Department Reserves & Volunteers Division Total: $465.26 ADVANCED TRAVEL Aegis Users Conf-Washke 001-5029-521.43-10 82.00 LEIRA Audit-Edmdonds-Liz 001-5029-521.43-10 84.00 BOISE CASCADE Office supplies 001-5029-521.31-01 220.05 COPY CAT GRAPHICS Install graphics 001-5029-521.48-10 63.30 PACIFIC OFFICE EQUIPMENT INC Maint agre N BZO8561-Mar 001-5029-521.48-10 54.10 Maint agre NGM21820-Mar 001-5029-521.48-10 167.82 Typewriter daisy wheel 001-5029-521.48-10 17.31 Page 7 City of Port Angeles Date: 412/04 City Council Expenditure Report %~ From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount QUILL CORPORATION Binders,electric stapler 001-5029-521.31-01 85.01 QWEST 02-20 a/c 206Z200017790 001-5029-521.42-10 261.45 03-14 a/c 3604570411199 001-5029-521.42-10 115.76 TELECOM LABS INC Maintenance-April 001-5029-521.42-10 38.89 WASHINGTON (DIS), STATE OF Scan chgs-February 001-5029-521.42-10 6.76 WASHINGTON (DOL), STATE OF Pistol licenses-February 001-5029-322.90-12 456.00 Police Department Records Division Total: $1,652.45 ADVANCED TRAVEL Turton Ferry 10-13-03 001-5090-521.43-10 7.60 AT&T WIRELESS 02-27 a/c 49945710 001-5090-521.42-10 8.64 Police Department Animal Control Division Total: $16.24 Police Department Department Total: $13,093.48 AT&T WIRELESS 03-02 a/c 46898102 001-6010-522.42-10 43.68 CAPACITY PROVISIONING INC IN ET March-Fire Station 001-6010-522.42-12 172.00 COSTCO CREDIT CARD PMTS Batteries,supplies 001-6010-522.31-01 94.96 Batteries, supplies 001-6010-522.31-01 61.62 GREAT AMERICAN LEASING CORP MARCH LEASE 001-6010-522.45-30 212.63 MYRON CORP Knives,laser art 001-6010-522.31-01 172.10 QWEST 03-14 a/c 3604570411199 001-6010-522.42-10 115.76 TELECOM LABS INC Maintenance-April 001-6010-522.42-10 38.89 UNITED PARCEL SERVICE Shipping chgs-February 001-6010-522.42-10 19.32 WASHINGTON (DIS), STATE OF Scan chgs-February 001-6010-522.42-10 8.94 Fire Department Administration Division Total: $939.90 BRYAN'PS UPHOLSTERY Blue tarp 001-6020-522.31-01 24.35 JPMORGANCHASE Saw blades 001-6020-522.31-01 108.20 PORT ANGELES CITY TREASURER Business meals-Wheeler 001-6020-522.31-01 43.76 QWEST 03-14 a/c 3604570411199 001-6020-522.42-10 69.46 SAFEWAY INC Water Air 9 001-6020-522.31-01 9.98 SEAWESTERN INC Lens 001-6020-522.35-01 142.99 SUNSET DO-IT BEST HARDWARE O ring,fittings,hose 001-6020-522.31-01 18.90 SWAIN'S GENERAL STORE INC Velcro Iccp 001-6020-522.31-01 8.53 TELECOM LABS INC Maintenance-April 001-6020-522.42-10 23.34 WASHINGTON (DIS), STATE OF Scan chgs-February 001-6020-522.42-10 0.66 WASHINGTON FIRE & SAFETY EQUIP Service extinguisher 001-6020-522.31-01 32.46 Fire Department Fire Supression Division Total: $482.63 AT&T WIRELESS 03-02 a/c 43736255 001-6021-522.42-10 7.98 METROCALL 03-01 a/c 298-A25896 001-6021-522.42-10 16.29 Fire Department Fire Volunteers Division Total: $24.27 AT&T WIRELESS 03-02 a/c 47951801 001-6025-528.42-10 31.66 CORDERY, SHARON Teach CPR 03-23 001-6025-526.31-08 50.00 FAMILY SHOE STORE Clothing allowance-Denton 001-6025-526.20-80 307.18 GE MEDICAL SYSTEMS Biomed equip-March 001-6025-526.41-50 54.10 JIM'S PHARMACY INC Batteries 001-6025-526.31-13 8.08 Page 8 ,~t~ Date: 4~2~04 ", ~ City of Port Angeles City Council Expenditure Report ' *' From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount JPMORGANCHASE Binders 001-6025-526.31-01 108.17 ERIK SUNDIN Clothing allowance 001-6025-526.20-80 32.45 MOROZ, JAMES Teach First Aid 03-13 001-6025-526.31-08 200.00 Teach First Aid 03-15 001-6025-526.31-08 200.00 QWEST 03-14 a/c 3604570411199 001-6025-526.42-10 23.15 SWAIN'S GENERAL STORE INC Multi tool 001-6025-526.20-80 43.14 TELECOM LABS INC Maintenance-April 001-6025-526.42-10 7.78 WASHINGTON (DIS), STATE OF Scan chgs-February 001-6025-526.42-10 9.70 Fire Department Medic I Division Total: $1,075.41 AT&T WIRELESS 03-02 ale 45598455 001-6030-522.42-10 11.78 JPMORGANCHASE Photo processing 001-6030-522.31-01 10.15 Credit overcharge 001-6030-522.31-01 -100.00 WESTPORT MARINE Rfd ovrpmt-Fire permit 001-6030-522.49-90 1,934.00 WOOD N SHOE Re-sole work shoes 001-6030-522.20-80 32.00 OLYMPIC STATION ERS INC Folders 001-6030-522.31-01 24.35 Rubberbands,folde rs 001-6030-522.31-01 27.34 QWEST 03-14 a/c 3604570411199 001-6030-522.42-10 23.15 TELECOM LABS INC Maintenance-April 001-6030-522.42-10 7.78 Fire Department Fire Prevention Division Total: $1,970.55 ADVANCED TRAVEL Fire Training-Bogues 001-6040-522.43-10 129.00 AT&T WIRELESS 03-02 a/c 47190061 001-6040-522.42-10 15.40 JPMORGANCHASE WASIS check-Recruit 001-6040-522.31-01 10.00 Cell phone' 001-6040-522.31-01 113.61 New Recruit Expenses 001-6040-522.43-10 162.70 Region 2 Fire Conference 001-6040-522.43-10 296.10 Fire Department Fire Training Division Total: $726.81 COSTCO CREDIT CARD PMTS Batteries,supplies 001-6050-522.31-01 193.20 MIDDLETON AUTO AND TRUCK INC Roof exhaust belts 001-6050-522.48-10 10.15 Exhaust fan belts 001-6050-522.48-10 16.10 STRAITS ELECTRIC Install Timing Relay 001-6050-522.48-10 116.26 THURMAN SUPPLY Flood lights 001-6050-522.48-10 29.25 Fire Department Facilities Maintenance Division Total: $364.96 ADVANCED TRAVEL Natl Fire Academy-Reid 001-6060-525.43-10 207.00 DUBUC, TERESA CEM P plan svcs 001-6060-525.41-50 3,100.00 OLYMPIC PRINTERS INC Chart indexes 001-6060-525.31-01 217.32 PEN PRINT INC Emergency Mgt Plans 001-6060-525.31-01 1,283.79 Fire Department Emergency Management Division Total: $4,808.11 Fire Department Department Total: $10,392.64 ADVANCED TRAVEL APWA Small Works Roster 001-7010-532.43-10 77.75 Walrath adj Nov 2002 001-7010-532.43-10 -1.00 AT&T WIRELESS 02-27 a/c 48966287 001-7010-532.42-10 10.35 03-02 a/c 43263680 001-7010-532.42-10 15.76 Page 9 ;~,~ Date: 4/2~04 City of Port Angeles City Council Expenditure Report From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount CITY ENGINEERS ASSN OF WA MEMBERSHIP RENEWAL 001-7010-532.49-01 70.00 COMPLETE LINE, THE Paper supplies 001-7010-532.31-01 58.82 Office supplies 001-7010-532.31-01 44.30 COSTCO CREDIT CARD PMTS Picture frames 001-7010-532.31-01 32.22 DIGITAL COPY SERVICES INC NETWORK PRINTING UPGRADE 001-7010-532.31-01 215.32 FEDERAL EXPRESS CORP Shipping chgs-Feb 001-7010-532.42-10 5.65 GORDY'S PIZZA & PASTA HTE TRAIN lNG LUNCH 001-7010-532.43-10 105.46 GREAT AMERICAN LEASING CORP MARCH LEASE 001-7010-532.45-30 64.90 JPMORGANCHASE Web registration-UT C uts 001-7010-532.43-10 150.00 MIDDLETON AUTO AND TRUCK INC Paper hand towels 001-7010-532.35-01 4.97 OLYMPIC STATIONERS INC COPY PAPER 001-7010-532.31-01 219.05 Push pins,labels 001-7010-532.31-01 85.08 Post its,paper,stationary 001-7010-532.31-01 51.35 Binder,dividers,batteries 001-7010-532.31-01 157.24 Notary stamp 001-7010-532.31-01 53.29 Notebook,letter opener 001-7010-532.31-01 55.54 PENINSULA DALLY NEWS Discount 001-7010-532.44-10 -7.00 Discount 001-7010-532.44-10 -12.00 Deputy Director Ads 001-7010-532.44-10 201.51 PORT ANGELES CITY TREASURER Photo processing 001-7010-532.31-01 16.50 PRIMAVERA SYSTEMS INC Renewal to 05-31-05 001-7010-532.48-10 1,428.24 QWEST 03-05 3604520140945 001-7010-532.42-10 41.42 03-14 a/c 3604570411199 001-7010-532.42-10 648.28 SEATTLE TIMES, THE JOB ADVERTISEMENT 001-7010-532.44-10 476.60 TELECOM LABS INC Maintenance-April 001-7010-532.42-10 217.78 THURMAN SUPPLY Flashlight,batteries 001-7010-532.31-01 19.03 UTILITIES UNDERGROUND LOC CTR February locates 001-7010-532.41-50 26.96 VP CONSULTING INC LASERFICHE MANUALS 001-7010-532.31-01 45.00 WASHINGTON (DIS), STATE OF Scan chgs-February 001-7010-532.42-10 83.57 Public Works-Gen Fnd Administration Division Total: $4,66t.94 Public Works-Gen Fnd Department Total: $4,66t.94 JIM'S PHARMACY INC LUMBAR SUPPORT/MARl 001-8010-574.31-01 14.88 OLYMPIC PRINTERS INC BUSINESS CARDS 001-8010-574.31-01 66.92 OLYMPIC STATIONERS INC PAPER (OFFICE,PRINT SHOP) 001-8010-574.31-01 1.26 PORT ANGELES CITY TREASURER Packing svc-Connelly 001-8010-574.31-01 8.66 QWEST 03-14 a/c 3604570411199 001-8010-574.42-10 69.46 TELECOM LABS INC Maintenance-April 001-8010-574.42-10 23.34 WA WILDLIFE & RECREATION COALITIOi' 2004 MEMBERSHIP DUES 001-8010-574.49-01 100.00 WASHINGTON (DIS), STATE OF Scan chgs-February 001-8010-574.42-10 4.37 Parks & Recreation Administration Division Total: $288.89 OLYMPIC PRINTERS INC BUSINESS CARDS 001-8011-574.31-01 66.92 PACIFIC OFFICE EQUIPMENT INC PRINTER TONER/JC 001-8011-574.31-01 99.54 Page 10 , ~-..2%. Da te: 4/2/04 City of Port Angeles City Council Expenditure Report '~' From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount QWEST 03-14 a/c 3604570411199 001-8011-574.42-10 46.31 STRAIT MUSIC 2 MIC STANDS FOR VBMCC 001-8011-574.31-01 54.10 STUMPS SUPPLIES 001-8011-574.31-01 258.30 TELECOM LABS INC Maintenance-April 001-8011-574.42-10 15.56 UNITED PARCEL SERVICE Shipping chgs-February 001-8011-574.42-10 5.65 VIKING OFFICE PRODUCTS OFFICE SUPPLIES, GENERAL 001-8011-574.31-01 59.26 RECEIPTS,FOLDERS,FILES 001-8011-574.31-01 74.31 WASHINGTON (DIS), STATE OF Scan chgs-February 001-8011-574.42-10 33.07 Parks & Recreation Recreation Division Total: $713.02 ANGELES COMMUNICATIONS INC Swap phones 001-8012-555.42-10 70.33 CAPACITY PROVISIONING INC INET March-Senior Ctr 001-8012-555.42-12 172.00 GREAT AMERICAN LEASING CORP MARCH LEASE 001-8012-555.45-30 171.24 D Bellamente CLASS REIMBURSE 001-8012-555.43-10 135.00 QWE ST 03-02 a/c 3604171942413 001-8012 -555.42-10 89.51 03-14 a/c 3604570411199 001-8012-555.42-10 69.46 TELECOM LABS INC Maintenance-April 001-8012-555.42-10 23.34 WASHINGTON (DIS), STATE OF Scan chgs-February 001-8012-555.42-10 0.32 Parks & Recreation Senior Center Division Total: $731.20 AMSAN OLYMPIC SUPPLY PAPER SUPPLIES 001-8020-576.31-01 79.64 JANITORIAL SUPPLIES 001-8020-576.31-06 239.02 CAPACITY PROVISIONING INC INET March-Wm Shore Pool 001-8020-576.42-12 172.00 LAMOTTE COMPANY POOL CHEMICALSNVTR 001-8020-576.31-05 537.81 OLYMPIC PRINTERS INC 5 DIFFERENT SWIM TICKETS 001-8020-576.31-01 176.74 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-8020-576.31-01 145.46 PORT ANGELES CITY TREASURER Business meals-Oliver 001-8020-576.31-01 24.17 QWEST 03-14 a/c 3604570411199 001-8020-576.42-10 23.15 03-14 a/c 3604579958503 001-8020-576.42-10 56.92 TELECOM LABS INC Maintenance-April 001-8020-576.42-10 7.78 WASHINGTON (DIS), STATE OF Scan chgs-February 001-8020-576.42-10 0.80 Parks & Recreation William Shore Pool Division Total: $1,463.49 ANGELES MILLWORK & LUMBER CO BUILDER'S SUPPLIES 001-8050-536.31-20 21.53 HARDWARE,AND ALLIED ITEMS 001-8050-536.31-20 21.60 HARDWARE,AND ALLIED ITEMS 001-8050-536.31-20 3.87 BLAKE SAND & GRAVEL INC BUILDER'S SUPPLIES 001-8050-536.31-20 9.31 ROAD/HWY MAT NONASPHALTIC 001-8050-536.31-20 18.94 ROAD/HWY MAT NONASPHALTIC 001-8050-536.31-20 18.94 CAPACITY PROVISIONING INC INET March-Cemetery 001-8050-536.42-12 172.00 DEX MEDIA WEST LLC DIRECTORY ADVERTISING-MAR 001-8050-536.42-10 71.10 LINCOLN INDUSTRIALCORP HARDWARE,AND ALLIED ITEMS 001-8050-536.31-20 23.14 OLYMPIC PRINTERS INC BUSINESS CARDS 001-8050-536.31-01 33.47 PACIFIC OFFICE FURNITURE SALE SURPLUS/OBSOLETE 001-8050-536.31-01 352.39 PEN PRINT INC PRINTING,SILK SCR,TYPSET 001-8050-536.31-01 273.75 Page 11 -~%. Date: 4/2/04 "" City of Port Angeles City Council Expenditure Report From: 3/6/04 1'o: 3/26/04 Vendor Description Account Number Invoice Amount PENINSULA DAILY NEWS COMMUNICATIONS/MEDIA SERV 001-8050-536.44-10 127.30 QWEST 03-14 a/c 3604570411199 001-8050-536.42-10 23.15 SHOTWELL CORP, JONATHAN ROAD/HWY MAT NONASPHALTIC 001-8050-536.31-20 108.20 SUNSET DO-IT BEST HARDWARE RENTAL OR LEASE SERVICES 001-8050-536.31-01 11.36 RENTAL OR LEASE SERVICES 001-8050-536.31-01 11.36 PIPE FITTINGS 001-8050-536.31-20 3.88 PLUMBING EQUIP FIXT,SUPP 001-8050-536.31-20 9.53 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8050-536.31-20 8.59 FERTILIZERS & SOIL CONDTN 001-8050-536.31-20 12.84 CLOTHING & APPAREL 001-8050-536.31-20 92.77 TELECOM LABS INC Maintenance-April 001-8050-536.42-10 7.78 THURMAN SUPPLY PIPE FITTINGS 001-8050-536.31-20 56.96 PIPE FITTINGS 001-8050-536.31-20 17.19 P~PE FfTTINGS 001-8050-536.31-20 9.51 PLUMBING EQUIP FIXT,SUPP 001-8050-536.31-20 10.87 ELECTRICAL EQUIP & SUPPLY 001-8050-536.31-20 20.36 ELECTRICAL EQUIP & SUPPLY 001-8050-536.31-20 28.81 WASHINGTON (DIS), STATE OF Scan chgs-February 001-8050-536.42-10 8.27 Parks & Recreation Ocean View Cemetery Division Total: $1,588.77 ADOLPH KIEFER AND ASSOCIATES SPORTING & ATHLETIC EQUIP 001-8080-576.31-20 726.91 ANGELES MILLWORK & LUMBER CO FASTENERS, FASTENING DEVS 001-8080-576.31-20 16.48 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 27.33 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 3.02 BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 10.69 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 18.46 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 14.09 TAPE(NOT DP,SOUND,VIDEO) 001-8080-576.31-20 3.78 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 19.35 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 2,240.42 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 -328.31 AT&T WIRELESS 03-02 A/C 46008926 001-8080-576.42-10 8.66 03-02 NC 44704773 001-8080-576.43-10 14.85 BILL'S PLUMBING & HEATING INC BUILDING, FABRICATED 001-8080-576.49-90 110.00 CAPACITY PROVISIONING INC INET March-VBCC 001-8080-576.42-12 172.00 INET March-Pk Facilities 001-8080-576.42-12 172.00 INET March-Carnegie Lib 001-8080-576.42-12 172.00 CORNELL AUTO PARTS PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 30.71 GORDY'S PIZZA & PASTA HTR TRAINING LUNCH 001-8080-576.43-10 6.22 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY TEXTILES& SUPPLIS 001-8080-576.31-20 15.96 OLYMPIC PRINTERS INC BUSINESS CARDS 001-8080-576.31-01 33.46 OLYMPIC SEWER & DRAIN CLEANING CONSTRUCTION SERVICES,TRA 001-8080-576.48-10 89.95 PARKER PAINT MFG CO INC PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 12.85 Page 12 ~ ~'~. Date: 4/2/04 ~'-,~ ' City of Port Angeles [~ City Council Expenditure Report From: 3/§/04 To: 3/26/04 Vendor Description Account Number Invoice Amount PARKER PAINI MFG CO INC... PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 7.21 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 3.74 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 99.15 PENINSULA DAILY NEWS Seasonal Labor ads 001-8080-576.44-10 71.46 QWEST 03-14 a/c 3604570411199 001-8080-576.42-10 23.15 03-14 a/c 3604572807724 001-8080-576.42-10 37.87 SHOTWELL CORP, JONATHAN ROAD/HWY MAT NONASPHALTIC 001-8080-576.31-20 43.28 ROAD/HWY MAT NONASPHALTIC 001~8080-576.31-40 5.41 SKAGIT GARDENS INC NURSERY STOCK & SUPPLIES 001-8080-576.31-40 4,608.14 STEUBER DISTRIBUTING INC FERTILIZERS & SOIL CONDTN 001-8080-576.31-40 119.53 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-40 12.95 SEED,SOD,SOIL&INOCULANT 001-8080-576.31-40 2,213.40 AGRICULTURAL EQUIP&IMPLEM 001-8080-576.31-40 358.57 FERTILIZERS & SOIL CONDTN 001-8080-576.31-40 1,475.60 SUNSET DO-IT BEST HARDWARE RENTAL OR LEASE SERVICES 001-8080-576.31-01 17.04 WELDING EQUIPMENT/SUPPLY 001-8080-576.31-20 46.69 HAND TOOLS ,POW&NON POWEF001-8080-576.31-20 31.58 FASTENERS, FASTENING DEVS 001-8080-576.31-20 1.52 PIPE FITTINGS 001-8080-576.31-20 5.97 RENTAL OR LEASE SERVICES 001-8080-576.31-20 17.04 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 3.46 BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 6.13 FIRST AID & SAFETY EQUIP. 001-8080-576.31-20 12.92 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 4.91 HAND TOOLS ,POW&NON POWEF001-8080-576.31-20 20.49 CLOTHING & APPAREL 001-8080-576.31-20 42.06 CLOTHING & APPAREL 001-8080-576.31-20 10.54 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 9.82 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 1.05 PAINTING EQUIPMENT & ACC 001-8080-576.31-20 6.00 CLOTHING & APPAREL 001-8080-576.31-20 13.64 PAINTING EQUIPMENT & ACC 001-8080-576.31-20 127.54 HAND TOOLS ,POW&NON POWEF 001-8080-576.35-01 96.86 TELECOM LABS INC Maintenance-April 001-8080-576.42-10 7.78 THURMAN SUPPLY PIPE FITTINGS 001-8080-576.31-20 25.97 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 512.49 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-40 2.03 TOPPER INDUSTRIES INC FASTENERS, FASTENING DEVS 001-8080-576.31-20 227.89 Parks & Recreation Park Facilities Division Total: $13,921.76 Parks & Recreation Department Total: $18,707.13 ALL WEATHER HEATING & COOLING EQUIPMENT MAINTENANCE,REC 001-8130-518.48-10 123.35 AMSAN OLYMPIC SUPPLY JANITORIAL SUPPLIES 001-8130-518.31-20 66.28 Page13 Date: 4/2/04 City of Port Angeles City Council Expenditure Report '>'~" From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount AMSAN OLYMPIC SUPPLY... PAPER & PLASTIC-DISPOSABL 001-8130-518.31-20 46.35 ANGELES MILLWORK&LUMBERCO LUMBER& RELATED PRODUCTS 001-8130-518.31-20 127.87 BUILDER'S SUPPLIES 001-8130-518.31-20 52.11 BUILDER'S SUPPLIES 001-8130-518.31-20 10.45 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 4.84 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 6.32 LUMBER& RELATED PRODUCTS 001-8130-518.31-20 54.81 FASTENERS, FASTENING DEVS 001-8130-518.31-20 20.69 TAPE(NOT DP,SOUND,VIDEO) 001-8130-518.31-20 2.91 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 35.02 PAINTS,COATINGS,WALLPAPER 001-8130-518.31-20 25.30 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 -23.35 FASTENERS, FASTENING DEVS 001-8130-518.31-20 18.74 LUMBER& RELATED PRODUCTS 001-8130-518.31-20 128.76 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 15.36 LUMBER& RELATED PRODUCTS 001-8130-518.31-20 270.69 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 10.80 CAUSTON C.A., JAMES CONSULTING SERVICES 001-8130-518.41-50 150.00 HARTNAGEL BUILDING SUPPLY INC LUMBER& RELATED PRODUCTS 001-8130-518.31-20 35.77 FASTENERS, FASTENING DEVS 001-8130-518.31-20 4.66 LUMBER& RELATED PRODUCTS 001-8130-518.31-20 12.86 PAINTS,COATINGS,WALLPAPER 001-8130-518.31-20 17.52 L & L TOOL SPECIALTIES HAND TOOLS ,POW&NON POWEF 001-8130-518.31-20 90.76 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 77.33 METROCALL 03-09 A/C 298-A16291 001-8130-518.42-10 98.98 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 001-8130-518.31-20 4.60 ORKIN EXTERMINATING COMPANY INC POISONS:AGRICUL & INDUSTR 001-8130-518.41-50 54.10 PARKER PAINT MFG CO INC PAINTS,COATINGS,WALLPAPER 001-8130-518.31-20 113.78 QWEST 03-02 A/C 3604170786905 001-8130-518.31-01 28.91 RADIOSHACK HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 7.55 SUNSET DO-IT BEST HARDWARE FASTENERS, FASTENING DEVS 001-8130-518.31-20 42.00 HAND TOOLS ,POW&NON POWEF 001-8130-518.31-20 2.86 HAND TOOLS ,POW&NON POWEF 001-8130-518.31-20 48.66 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 3.97 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 5.35 HAND TOOLS ,POW&NON POWEF 001-8130-518.31-20 26.91 ELECTRICAL EQUIP & SUPPLY 001-8130-518.31-20 4.84 ACOUST TILE, INSULAT MAT 001-8130-518.31-20 1.81 ELECTRICAL EQUIP & SUPPLY 001-8130-518.31-20 3.99 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 107.41 THURMAN SUPPLY BRUSHES (NOT CLASSIFIED) 001-8130-518.31-20 5.45 FASTENERS, FASTENING BEYS 001-8130-518.31-20 0.36 Page 14 Date: 4~2~04 City of Port Angeles City Council Expenditure Report ~~ From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount THURMAN SUPPLY... HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 2.87 ELECTRICAL EQUIP & SUPPLY 001-8130-518.31-20 2,08 ELECTRICAL EQUIP & SUPPLY 001-8130-518.31-20 4.19 FASTENERS, FASTENING DEVS 001-8130-518.31-20 14.73 ELECTRICAL EQUIP & SUPPLY 001-8130-518.31-20 17.27 ELECTRICAL EQUIP & SUPPLY 001-8130-518.31-20 31.17 ELECTRICAL EQUIP & SUPPLY 001-8130-518.31-20 86.51 PIPE FITTINGS 001-8130-518.31-20 17.25 PLUMBING EQUIP FIXT,SUPP 001-8130-518.31-20 1.56 Parks & Rec-Maintenance Custodial/Janitorial Svcs Division Total: $2,125.36 Parks &Rec. Maintenance Department Total: $2,125.36 General Fund Fund Total: $136,813.44 PORT ANGELES CHAMBER OF COMM 2004 MKTG CONTRACT 101-1430-557.50-83 31,101.41 Convention Center Convention Center Division Total: $31,101.41 Convention Center Department Total: $31,101.41 Convention Center Fund Fund Total: $31,101.41 ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 416.57 ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 1,211.84 ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 5,850.53 ANGELES MILLWORK & LUMBER CO SUPPLIES 102-7230-542.31-20 38.29 AT&T WIRELESS 03-02 a/c 04743487438 102-7230-542.42-10 11.87 CAPACITY PROVISIONING INC INET March-Corp Yard 102-7230-542.42-12 172.00 K & L SUPPLY INC LAUNDRY& DRY CLEAN COMPOD 102-7230-542.31-01 403.12 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 284.69 ROAD/HVVY MATERIALS ASPHLT 102-7230-542.31-20 474.18 KEN RIDOUT Reimb mileage pe 03-09 102-7230-542.42-10 91.80 TOM KAUFMANN PESTICIDE RECERTIFICATION 102-7230-542.43-10 240.00 NORTHWEST LININGS & ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 401.47 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 102-7230-542.31-20 23.80 LAUNDRY/DRY CLEANING SERV 102-7230-542.31-20 23.80 LAUNDRY/DRY CLEANING SERV 102-7230-542.31-20 19.21 OLYMPIC STATIONERS INC COPY PAPER 102-7230-542.31-01 43.84 SUPPLIES 102-7230-542.31-01 15.97 PORT ANGELES POWER EQUIPMENT LAWN MAINTENANCE EQUIP 102-7230-542.31-20 15.69 QWEST 03-14 a/c 3604570411199 102-7230-542.42-10 69.46 SCHUCK'S AUTO PARTS EQUIP MAINT & REPAIR SERV 102-7230-542.31-25 10.68 SUNSET DO-IT BEST HARDWARE FASTENERS, FASTENING DEVS 102-7230-542.31-20 4.33 SUPPLIES 102-7230-542.31-20 1.69 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 9.92 FASTENERS, FASTENING DEVS 102-7230-542.31-25 9.09 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-25 25.79 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP. 102-7230-542.31-20 38.56 Page15 ¢~%~<~ City of Port Angeles Dat~: 4a/o4 City Council Expenditure Report From: 3/6/04 1'o: 3/26/04 Vendor Description Account Number Invoice Amount SWAIN'S GENERAL STORE INC... JANITORIAL SUPPLIES 102-7230-542.31-20 18.98 TELECOM LABS INC Maintenance-April 102-7230-542.42-10 23.34 VERIZON WIRELESS 03-06 A/C 26470706000002 102-7230-542.42-10 13.07 WASHINGTON (DIS), STATE OF COMPUTERS,DP & WORD PROC. 102-7230-542.31-60 150.57 Scan chgs-February 102-7230-542.42-10 0.64 Public Works-Street Street D/vision Total: $10,114.79 Public Works-Street Department Total: $10,114.79 Street Fund Fund Total: $10,114.7~ NORTHWESTERN TERRITORIES INC SEWER STUDY 103-1511-558.41-50 1,000.00 PORT ANGELES CITY TREASURER PABA Breakfast-Smith 103-1511-558.43-10 9.87 QWEST 03-14 a/c 3604570411199 103-1511-558.42-10 23.15 TELECOM LABS INC Maintenance-April 103-1511-558.42-10 7.78 WASHINGTON (DIS), STATE OF Scan chgs-February 103-1511-558.42-10 8.29 Economic Development Economic Development Division Total: $1,049.09 Economic Development Department Total: $1,049.09 Economic Development Fund Total: $1,049.09 CLALLAM CNTY HOUSING AUTHORITY Loan-Lee Plaza 104-2112-550.41-50 47,000.00 Corem Development Grants Corem Development Grants Division Total: $47,000.00 Corem Development Grants Department Total: $47,000.00 Comm Developmt Grants Fund Total: $47,000.0{3 CENTURYTEL 03-06 a/c 360-080-0120 107-5160-528.42-11 255.49 03-06 a/c 360-374-2231 107-5160-528.42-11 96.00 03-06 a/c 360-645-2653 107-5160-528.42-11 83.74 JPMORGANCHASE Airfare-Riggins,Simmons 107-5160-528.43-10 226.40 MARATHON COMMUNICATIONS INC 02-20 a/c BWA0012014 107-5160-528.42-11 15.68 NEW WORLD SYSTEMS SSMA Maintenance 03-31-05 107-5160-528.48-10 35,220.00 SSMA Maintenance 03-31-05 107-5160-528.48-10 2,888.04 Zetron Encoder Interface 107-5160-528.48-10 2,000.00 QUILL CORPORATION Office su ppi/es 107-5160-528.31-01 47.56 Gel pens 107-5160-528.31-01 15.14 Shipping labels 107-5160-528.31-01 18.33 Binders 107-5160-528.31-01 11.70 QWEST 03-14 a/c 3604570411199 107-5160-528.42-10 393.80 03-02 a/c 360Z020380301 107-5160-528.42-11 7,206.33 QWEST INTERPRISE AMERICA INC 02-23 a/c WAM182-0205 107-5160-528.42-11 217.00 RICHMOND 2-WAY RADIO Bench check,reprogram 107-5160-528.48-10 194.76 TELECOM LABS INC Maintenance-April 107-5160-528.42-10 132.24 WASHINGTON (DIS), STATE OF Scan chgs-February 107-5160-528.42-10 23.55 Pencom Pencom Division Total: $49,046.56 Pencom Department Total: $49,045.56 Pencom Fund Fund Total: $49,04,5.56 Page 16 ¢~,~.;~ ,<~r4,, Date: 4~2~04 '~~ City of Port Angeles City Council Expenditure Report '~~ From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount CLALLAM CNTY ECONOMIC DEV CNCL CERB Grant Match 150-1580-558.41-50 30,000.00 Economic Development Elec Util Rural Econ Dev Division Total: $30,000.00 Economic Development Department Total: $30,000.00 Elec/Util Rural Econ Dev Fund Total: $30,000.0(} OLYMPIC STATIONERS tNC COPYING MACHINE SUPPLIES 174-8210-574.31-01 114.42 Recreation Activities Administration Division Total: $114.42 ABREU, JOHN Officiate 'D' BB League 174-8221-574.41-50 400.00 DEFRANG, FRED W Officiate 'D' BB League 174-8221-574.41-50 340.00 HALBERG, JAMES G Officiate 'D' BB League 174-8221-574.41-50 40.00 HERT, RICHARD F Officiate 'D' BB League 174-8221-574.41-50 460.00 KETCHUM III, JOHN W Officiate 'D' BB League 174-8221-574.41-50 180.00 MASON, ROBERT P Officiate 'D' BB League 174-8221-574.41-50 200.00 PITMAN, JEFFREY C Officiate Co-Ed Soccer 174-8221-574.41-50 25.00 ROONEY, RANDY L Officiate 'D' BB League 174-8221-574.41-50 460.00 WA RECREATION & PARK ASSN/WRPA Register Adult BB Teams 174-8221-574.49-01 84.00 Recreation Activities Sports Programs Division Total: $2,189.00 ABREU, JOHN Officiate Spring Hoopfest 174-8222-574.41-50 220.00 Officiate WRBF A Tourney 174-8222-574.41-50 140.00 '_LAUD, LARRY W Officiate Spring Hoopfest 174-8222-574.41-50 120.00 ¢OUDREAU, BRAD Officiate Spring Hoopfest 174-8222-574.41-50 180.00 CORNELL, CHRISTOPHER S Officiate Spring Hoopfest 174-8222-574.41-50 180 00 DEFRANG, FRED W Officiate Spring Hoopfest 174-8222-574.41-50 100.00 Officiate WRBF A Tourney 174-8222-574.41-50 40.00 GILCHRIST, JACOB ROSS Officiate Spring Hoopfest 174-8222-574.41-50 130.00 HAFER, KYLIE RENEE Officiate Spring Hoopfest 174-8222-574.41-50 100.00 HALBERG, JAMES G Officiate Spring Hoopfest 174-8222-574.41-50 160.00 HANSEN'S TROPHY HOOPFEST PLAQUES 174-8222-574.31-01 292.14 PLAQUES 174-8222-574.31-01 636.76 HELPENSTELL, BROOKE Scorekeep Spring Hoopfest 174-8222-574.41-50 60.00 HELPENSTELL, SCO'Fr Scorekeep Spring Hoopfest 174-8222-574.41-50 120.00 Scorekeep WRBF A Tourney 174-8222-574.41-50 70.00 HERT, RICHARD F Officiate Spring Hoopfest 174-8222-574.41-50 220.00 Officiate WRBF A Tourney 174-8222-574.41-50 340.00 HICKS, JOHN N Officiate Spring Hoopfest 174-8222-574.41-50 170.00 HOLLOWAY, MICHAEL Officiate Spring Hoopfest 174-8222-574.41-50 200.00 INSIDE OUT MKTG & WEB SLTNS NW GAMES WEB CHANGES 174-8222-574.41-50 60.00 JOHNSON, STEPHEN Officiate Spring Hoopfest 174-8222-574.41-50 300.00 LINDQUIST, MATTHEW Officiate Spring Hoopfest 174-8222-574.41-50 130.00 '3'HARA, PATRICIA Scorekeep Spring Hoopfest 174-8222-574.41-50 140.00 EARL SERVICES SOUND RNTL TAL. SHOW 174-8222-574.41-50 508.54 PORT ANGELES CITY TREASURER BB Meals-Peterson 174-8222-574.31-01 68.62 PORT ANGELES SCHOOL DISTRICT CUSTODIAL SERVICE 174-8222-574.41-50 131.26 Page 17 ~%, Date: 4/2/04 City of Port Angeles City Council Expenditure Report '"~¢~ From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount ROONEY, RANDY L Officiate Spring Hoopfest 174-8222-574.41-50 280.00 Officiate WRBF A Tourney 174-8222-574.41-50 290.00 SPORTS ETC MAGAZINE 1/3 PG AD/NW GAME S 174-8222-574.44-10 600.00 STONE, RICHARD Officiate Spring Hoopfest 174-8222-574.41-50 240.00 STRAIT MUSIC GIFT CERTIFICATES 174-8222-574.31-01 140.00 SWAIN'S GENERAL STORE INC BLANKET PURCHASE ORDER 174-8222-574.31-01 35.51 SUPPLIES 174-8222-574.31-01 45.00 S U P P LI ES 174-8222-574.31-01 6.67 WILSON, DONALD L Officiate Spring Hoopfest 174-8222-574.41-50 180.00 Recreation Activities Special Events Division Total: $6,634.50 ALBERTSONS INC SUPPLIES 174-8224-574.31-01 9.71 SUPPLIES 174-8224-574.31-01 12.52 AT&T WIRELESS (DIGITAL) 02-27 a/c 0038436241 174-8224-574.42-10 34.02 OLYMPIC STATIONERS INC SUPPLIES 174-8224-574.31-01 3.85 SWAIN'S GENERAL STORE INC SUPPLIES 174-8224-574.31-01 28.80 WASHINGTON (DSHS), STATE OF LICENSE FEE FOR ASP 174-8224-574,31-01 140.00 Recreation Activities Youth/Family Programs Division Total: $228.90 Recreation Activities Department Total: $9,166.82 Park & Recreation Fund Fund Total: $9,166.82 BLAKE SAND & GRAVEL INC BUILDER'S SUPPLIES 186-8576-576.31-20 22.72 HARDWARE,AND ALLIED ITEMS 186-8576-576.31-20 5.94 NATURAL STRUCTURES PARK,PLAYGROUND,REC EQUIP 186-8576-576.31-20 1,298.40 Waterfront Trail Waterfront Trail Division Total: $1,327.06 Waterfront Trail Department Total: $1,327.06 Waterfront Trail Fund Total: $1,327.06 ZENOVIC & ASSOCIATES Del Guzzi proj pe 02-25 310-7919-594.41-50 940.80 Capital Projects-Pub Wks GF-Pub Wks Projects Division Total: $940.80 NORTHWESTERN TERRITORIES INC Prof svcs pe 02-20 310-7930-595.41-50 3,410.25 Capital Projects. Pub Wks GF-Street Projects Division Total: $3,410.25 SIGNAL ELECTRIC Contract prat 1 310-7965-595.65-10 87,934.00 Capital Projects-Pub Wks ST-Multi. Modal Transp Ctr Division Torah $87,934.00 Capital Projects. Pub Wks Department Total: $92,285.05 ARC ARCHITECTS Prog svcs pe 02-25 310-8921-594.41-50 1,798.48 Capital Proj-Parks & Rec Wm Shore Pool Renovation Division Total: $1,798.48 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 310-8981-594.31-01 3.21 THURMAN SUPPLY HARDWARE,AND ALLIED ITEMS 310-8981-594.31-01 3.68 Capital Proj-Parks & Rec GF/Francis St Pks Imprvmt Division Totah $6.89 Capital Proj-Parks & Rec Department Total: $1,805.37 Capital Improvement Fund Total: $94,090.42 SUNGARD HTE INC BEA WEBLOGIC EXPRESS FOR 325-2911-594.64-10 1,076.60 CLICK2GOV 325-2911-594.64-10 4,622.40 CLICK2GOV 325-2911-594.64-10 912.66 Page18 Date: 4~2~04 City of Port Angeles City Council Expenditure Report ~ From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount Capital Projects. Finance Finance System Division Total: $6,611.66 Capital Projects. Finance Department Total: $6,611.66 Finance System Fund Total: $6,611.66 ANGELES MILLWORK & LUMBER CO Floor finish 327-7931-594.48-10 45.76 Drill bit,hardware 327-7931-594.48-10 12.40 Masking tape,sandpaper 327-7931-594.65-10 9.00 Sandpaper 327-7931-594.65-10 3.84 HARTNAGEL BUILDING SUPPLY INC Dowel,wood touch up stick 327-7931-594.48-10 2.90 Lumber 327-7931-594.65-10 38.43 Lumber 327-7931-594.65-10 33.63 HOCH CONSTRUCTION INC Contract prat 17 pe 02-27 327-7931-594.65-10 50,876.57 MANGANO MASONRY Clean brick 327-7931-594.65-10 247.25 US BANK OF PORT ANGELES #87 Retainage #153591659518 327-7931-594.65-10 2,464.95 Capital Projects-Pub Wks GF. Carnegie Restoration Division Total: $53,734.73 Capital Projects,Pub Wks Department Total: $53,734.73 GF- Carnegie Library Fnd Fund Total: $53,734.73 ADVANCED TRAVEL Bridge consultant-Olympia 328-7950-595.43-10 68.25 DRAKE'S PIZZA & SUBS Cookies 328-7950-595.65-10 19.48 DUNGENESS COMMUNICATIONS INC 8th St Bridges update 328-7950-595.41-50 45.00 EXELTECH CONSULTING INC Prof svcs pe 02-29 328-7950-595.41-50 15,840.60 Prof svcs pe 02-29 328-7950-595.41-50 54,717.48 Capital Projects-Pub Wks 8th St Bridge Reconst Division Total: $70,690.81 Capital Projects,Pub Wks Department Total: $70,690.81 8th St Bridge Reconstr Fund Total: $70,690.81 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,419.58 BAUMAN, LEAH MANUAL DEPOSIT REFUND 401-0000-122.10-99 250.00 BEALS, JOHN & MELVA UB CR REFUND-FINALS 401-0000-122.10-99 29.56 CANO, EMMANUEL LOPEZ UB CR REFUND-FINALS 401-0000-122.10-99 60.96 CASTANEDA, JOSE' G UB CR REFUND-FINALS 401-0000-122.10-99 10.03 COOPER, DUANE UB CR REFUND-FINALS 401-0000-122.10-99 153.68 FENDLER, MARION UB CR REFUND-FINALS 401-0000-122.10-99 148.88 HALKETT, JOHN H MANUAL DEPOSIT REFUND 401-0000-122.10-99 250.00 HASHBARGER, JULIE MANUAL CHECK 401-0000-122.10-99 445.09 HILL, VALERIE J MANUAL DEPOSIT REFUND 401-0000-122.10-99 250.00 HOOTS, TAMARA UB CR REFUND-FINALS 401-0000-122.10-99 86.47 JACOBSEN, SANDY MANUAL CHECK 401-0000-122.10-99 4.89 JOHNSON, NICOLE UB CR REFUND-FINALS 401-0000-122.10-99 86.34 JONES, RYAN UB CR REFUND-FINALS 401-0000-122.10-99 37.08 LOOMIS, TAMMERA UB CR REFUND-FINALS 401-0000-122.10-99 19.28 MANGANO, PHYLLIS J MANUAL CHECK 401-0000-122.10-99 150.00 MILLS, RACHAEL UB CR REFUND-FINALS 401-0000-122.10-99 176.47 SCOTT, DEBRAH UB CR REFUND-FINALS 401-0000-122.10-99 142.58 Page 19 Date: 4/2/04 City of Port Angeles City Council Expenditure Report '~' From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount STANGLE, WOODY UB CR REFUND-FINALS 401-0000-122.10-99 92.73 SWOGGER, CURTIS UB CR REFUND-FINALS 401-0000-122.10-99 80.74 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -26.16 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-0000-237.00-00 -1.75 OFFICE SUPPLIES, GENERAL 401-0000-237.00-00 -2.34 OFFICE MACHINES & ACCESS 401-0000-237.00-00 -23.20 WESTERN STATES ELECTRIC INC LUMBER& RELATED PRODUCTS 401-0000-141.40-00 3,978.52 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,415.26 ELECTRICAL CABLES & WIRES 401-0000-141.40-00 138.20 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 622.73 Division Total: $9,995.62 Department Total: $9,995.62 ADVANCED TRAVEL Harper Ferry 04-10-2003 401-7111-533.43-10 14.40 CAPACITY PROVISIONING INC INET March-LT Eng-CH 401-7111-533.42-12 288.33 WAVE BROADBAND WAN Lease-March 401-7111-533.42-12 170.00 Public Works-Electric Engineering-Electric Division Total: $472.73 ADVANCED TRAVEL WPAG- Pt Ludlow-M cLain 401-7120-533.41-50 50.00 CAPACITY PROVISIONING INC IN ET March-LT Resource 401-7120-533.42-12 288,33 EES CONSULTING INC 2004WPAG pe Feb 2004 401-7120-533.49-01 1,412.74 FEDERAL EXPRESS CORP Shipping chgs-Feb 401-7120-533.42-10 10.15 MARSH MUNDORF PRA'I-I' SULLIVAN WPAG 2007 pe 02-27 401-7120-533.49-01 810.54 WAVE BROADBAND WAN Lease-March 401-7120-533.42-12 170.00 Public Works-Electric Power Resource Mgmt Division Total: $2,741.76 ADVANCED TRAVEL Beckett Ferry 09-16-03 401-7180-533.43-10 7.60 AT&T WIRELESS 03-02 a/c 45528387 401-7180-533.42-10 9.70 03-02 a/c 44690139 401-7180-533.42-10 26.37 03-02 a/c 44625127 401-7180-533.42-10 24.36 03-02 a/c 45570652 401-7180-533.42-10 33.92 02-27 a/c 48531602 401-7180-533.42-10 57.57 03-05 a/c 49335938 401-7180-533.42-10 9.63 BLAKE SAND & GRAVEL INC ROAD/HWY MAT NONASPHALTIC 401-7180-533.31-20 94.68 ROAD/HWY MAT NONASPHALTIC 401-7180-533.31-20 94.68 ROAD/HWY MAT NONASPHALTIC 401-7180-533.31-20 94.68 BUSINESS ANSWERPHONE SERVICE April service 401-7180-533.42-10 160.00 CAPACITY PROVISIONING INC INET March-LT Division 401-7180-533.42-12 2,306.67 COMPLETE LINE, THE Office supplies 401-7180-533.31-01 88.59 CORNELL AUTO PARTS AUTO & TRUCK MAINT. ITEMS 401-7180-533.31-20 10.55 AUTO & TRUCK ACCESSORIES 401-7180-533.31-20 157.47 AUTO SHOP EQUIPMENT & SUP 401-7180-533.31-20 10.51 AUTO & TRUCK MAINT. ITEMS 401-7180-533.34-02 2.23 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 4.70 DIVERSIFIED RESOURCE CENTER Janitorial svcs-February 401-7180-533.48-10 32.25 Page 20 Date: 4~2~04 City of Port Angeles City Council Expenditure Report From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount GREAT AMERICAN LEASING CORP MARCH LEASE 401-7180-533.45-30 186.32 HEES ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 646.96 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 202.26 HI-LINE ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 317.57 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 318.43 JACO ANALYTICAL LABORATORY INC MATERIAL HNDLING&STOR EQP 401-7180-533.48-10 45.00 LINCOLN INDUSTRIAL CORP METALS,BARS,PLATES,RODS 401-7180-533.31-20 35.17 METALS,BARS,PLATES,RODS 401-7180-533.31-20 43.23 WELDING EQUIPMENT/SUPPLY 401-7180-533.31-20 25.46 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 53.93 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 18.60 METROCALL 03-09 a/c 298-A13316 401-7180-533.42-10 22.09 VISION BUILDERS Overpmt rfd-Electrical 401-7180-379.00-00 707.00 OLYMPIC LAUNDRY& DRY CLEANERS LUMBER& RELATED PRODUCTS 401-7180-533.31-20 20.10 MATERIAL HNDLING&STOR EQP 401-7180-533.31-20 20.10 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 20.10 LAUNDRY/DRY CLEANING SERV 401-7180-533.48-10 20..10 MATERIAL HNDLING&STOR EQP 401-7180-533.48-10 20.10 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 8.03 OLYMPIC SYNTHETIC PRODUCTS ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 115.56 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-20 345.14 PEN PRINT INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 151.48 PENINSULA DAILY NEWS Discount 401-7180-533.44-10 -11.00 Discount 401-7180-533.44-10 -1.00 PORT ANGELES POWER EQUIPMENT HAND TOOLS ,POW&NON POWEF401-7180-533.35-01 145.69 HAND TOOLS ,POW&NON POWEF 401-7180-533.35-01 73.67 PUD #1 OF CLALLAM COUNTY 03-01 2110 Glass Rd 401-7180-533.33-50 187.61 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 23.02 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 30.87 OFFICE MACHINES & ACCESS 401-7180-533.31-01 306.07 QWEST 03-02 a/c 3604178095336 401-7180-533.42-10 49.21 03-02 206Z020411942 401-7180-533.42-10 64.92 03-14 a/c 3604570411199 401-7180-533.42-10 324.14 03-14 a/c 3604574717777 401-7180-533.42-10 40.54 ROHLINGER ENTERPRISES INC Tie sticks,handle 401-7180-533.35-01 770.05 SUNSET DO-IT BEST HARDWARE FASTENERS, FASTENING DEVS 401-7180-533.31-20 11.25 METALS,BARS,PLATES,RODS 401-7180-533.31-20 12.05 PAINTS,COATINGS,WALLPAPER 401-7180-533.31-20 11.66 GASES CONT.EQUIP:LAB,WELD 401-7180-533.31-20 36.29 OPTICAL EQUIP ACESS& SUPP 401-7180-533.31-20 11.57 PAINTS,COATINGS,WALLPAPER 401-7180-533.31-20 8.73 HOSES, ALL KINDS 401-7180-533.31-20 38.62 Page 21 Date: 4~2~04 City of Port Angeles City Council Expenditure Report '~' From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount SUNSET DO-IT BEST HARDWARE... PAINTS,COATINGS,WALLPAPER 401-7180-533.31-20 11.66 FASTENERS, FASTENING DEVS 401-7180-533.31-20 2.98 PAINTS,COATINGS,WALLPAPER 401-7180-533.31-20 11.64 ELECTRICAL EQUIP 8, SUPPLY 401-7180-533.35-01 3.61 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 27.65 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 95.50 TELECOM LABS INC Maintenance-April 401-7180-533.42-10 108.90 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-20 34.75 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 188.31 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 5.52 UNITED PARCEL SERVICE Shipping chgs-February 401-7180-533.42-10 15.88 Shipping chgs-February 401-7180-533.48-10 10.09 WASHINGTON (DIS), STATE OF Scan chgs-February 401-7180-533.42-10 28.31 WASHINGTON (DRS), STATE OF Statewide Pensioners-Feb 401-7180-533.20-30 200.16 WASHINGTON FIRE & SAFETY EQUIP MATERIAL HNDLING&STOR EQP 401-7180-533.31-20 64.92 WAVE BROADBAND WAN Lease-March 401-7180-533.42 - 12 1,360.00 WESTERN STATES ELECTRIC INC PUBLICATION/AUDIOVISUAL 401-7180-533.31-20 142.82 ZEE MEDICAL SERVICE CO FIRST AID & SAFETY EQUIP. 401-7180-533.48-10 98.35 Public Works-Electric Electric Operations Division Total: $11,113.90 Public Works. Electric Department Total: $14,328.39 Electric Utility Fund Fund Total: $24,324.01 FAMILIAN NORTHWEST INC #3206 PIPE FITTINGS 402-0000-141.40-00 203.14 QUILL CORPORATION Binders 11-26-03 402-0000-237.00-00 -15.78 Division Total: $187.36 Department Total: $187.36 ADVANCED TRAVEL SEPA/NEPA W/S-Seattle 402-7380-534.43-10 379.30 Edgington adj 03-06-03 402-7380-534.43-10 0.03 AMSAN OLYMPIC SUPPLY LIQUID CHLORINE FOR RESER 402-7380-534.31-05 357.06 LIQUID CHLORINE FOR BLACK 402-7380-534.31-05 178.53 LIQ. CHLORINE/PEABODY 402-7380-534.31-05 178.53 BLANKET PURCHASE ORDER 402-7380-534.31-20 185.61 ANGELES CONCRETE PRODUCTS ROAD/HVVY MAT NONASPHALTIC 402-7380-534.34-02 562.64 ROAD/HWY MAT NONASPHALTIC 402-7380-534.34-02 259.68 BLAKE SAND & GRAVEL lNG BLANKET PURCHASE ORDER 402-7380-534.34-02 99.54 BLANKET PURCHASE ORDER 402-7380-534.34-02 124.43 BLANKET PURCHASE ORDER 402-7380-534.34-02 149.32 CAPACITY PROVISIONING INC INET March-Water Division 402-7380-534.42-12 356.82 DAILY JOURNAL OF COMMERCE WATER MATERIALS BID 402-7380-534.44-10 164.65 DIVERSIFIED RESOURCE CENTER Janitorial svcs-February 402-7380-534.48-10 19.35 EDGE ANALYTICAL BLANKET PURCHASE ORDER 402-7380-534.48-10 251.00 FAMILIAN NORTHWEST INC #3206 Water meter CFT 11-13-03 402-7380-534.34-02 207.62 FEDERAL EXPRESS CORP Shipping chgs-Feb 402-7380-534.42-10 15.75 Page 22 Date: 4/2/04 City of Port Angeles City Council Expenditure Report c~~' From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount FOWLER COMPANY, H D PIPE AND TUBING 402-7380-534.34-02 168.33 PIPE FITTINGS 402-7380-534.34-02 138.66 GRCC/WW CCS COURSE R. BECKER 402-7380-534.43-10 275.00 OLYMPIC ARMA COATINGS INC ARMACOAT-PEABODY RES. 402-7380-534.48-10 2,654.80 OLYMPIC LAUNDRY& DRY CLEANERS BLANKET PURCHASE ORDER 402-7380-534.34-02 23.54 OLYMPIC STATIONERS INC COPY PAPER 402-7380-534.31-01 43.84 BLANKET PURCHASE ORDER 402-7380-534.31-01 86.87 BLANKET PURCHASE ORDER 402-7380-534.31-01 22.97 BLANKET PURCHASE ORDER 402-7380-534.31-01 7.35 BLANKET PURCHASE ORDER 402-7380-534.31-01 69.23 BLANKET PURCHASE ORDER 402-7380-534.31-01 26.75 BLANKET PURCHASE ORDER 402-7380-534.31-01 14.83 PACIFIC OFFICE FURNITURE COMPUTER DESK/CHAIR 402-7380-534.31-01 239.12 PENINSULA DAILY NEWS WATER MATERIALS BID 402-7380-534.44-10 91.80 PUD #1 OF CLALLAM COUNTY 02-24 Crown Z Water Rd 402-7380-534.47-10 18.16 03-09 203 Reservoir Rd 402-7380-534.47-10 69.87 QWEST 03-10 a/c 360Zl 00240955 402-7380-534.42-10 514.78 03-14 a/c 3604570411199 402-7380-534.42-10 23.15 RYAN HERCO PRODUCTS CORP SUPPLIES 402-7380-534.34-02 709.35 SPARLING INSTRUMENTS INC SUPPLIES 402-7380-534.34-02 126.76 SUNSET DO-IT BEST HARDWARE BLANKET PURCHASE ORDER 402-7380-534.31-05 44.77 BLANKET PURCHASE ORDER 402-7380-534.31-20 8.63 BLANKET PURCHASE ORDER 402-7380-534.34-02 6.60 PIPE FITTINGS 402-7380-534.34-02 15.75 SWAIN'S GENERAL STORE INC BLANKET PURCHASE ORDER 402-7380-534.31-20 75.60 BLANKET PURCHASE ORDER 402-7380-534.34-02 10.57 TELECOM LABS INC Maintenance-April 402-7380-534.42-10 7.78 THURMAN SUPPLY BLANKET PURCHASE ORDER 402-7380-534.34-02 4.63 TMG SERVICES INC SUPPLIES 402-7380-534.34-02 633.66 UNITED PARCEL SERVICE Shipping chgs-February 402-7380-534.42-10 7.67 USA BLUEBOOK PW CONSTRUCTION & RELATED 402-7380-534.31-20 925.72 UTILITIES UNDERGROUND LOC CTR February locates 402-7380-534.48-10 13.47 WA STATE DEPARTMENT OF HEALTH WATER SYS. OPERATING FEE 402-7380-534.49-90 5,860.10 WASHINGTON (DIS), STATE OF Scan chgs-February 402-7380-534.42-10 7.36 WASHINGTON (DOH), STATE (ABC) CERT.APP.FEE MSPRINGFIELD 402-7380-534.43-10 35.00 WASHINGTON (DOH), STATE OF EXAM FEE MSPRINGFIELD 402-7380-534.43-10 32.00 Public Works-Water Water Division Total: $16,504.33 Public Works-Water Department Total: $16,504.33 Water Fund Fund Total: $16,691.6!~ ENTECH DESIGN INC CONTRL,INDICA,RECORD INST 403-0000-237.00-00 -142.16 JPMORGANCHASE Logic Controller parts 403-0000-237.00-00 -8.35 Transistors 403-0000-237.00-00 -88.81 Page 23 ¢~ ~-~"~ Date: 4/2/04 City of Port Angeles City Council Expenditure Report "~' From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount QUALITY CONTROL SERVICES INC CALIBRATE THERMOMETER 403-0000-237.00-00 -10.84 USA BLUEBOOK CHEM RAW MATERIALS MFG 403-0000-237.00-00 -72.47 Division Total: -$322.63 Department Total: -$322.63 ADS EQUIPMENT INC SUPPLIES 403-7480-535.31-20 2,047.09 AMSAN OLYMPIC SUPPLY BLANKET PURCHASE ORDER 403-7480-535.31-20 151.35 AMTEST INC CLINICAL LAB REAGENTS TLS 403-7480-535.41-50 2,016.00 ANGELES ELECTRIC INC ELECTRICAL WORK 403-7480-535.31-20 91.98 CAPACITY PROVISIONING I NC IN ET March-Wastewater 403-7480-535.42-12 654.18 CHEMSEARCH WATER&SEWER TREATING CHE~403-7480-535.31-20 741.78 ENTECH DESIGN INC CONTRL,INDICA,RECORD INST 403-7480-535,31-20 1,875.77 FEDERAL EXPRESS CORP Shipping chgs-Feb 403-7480-535.42-10 19.85 FLOW PRODUCTS INC CONTRL,INDICA,RECORD INST 403-7480-535.31-20 3,742.86 FOWLER COMPANY, H D SUPPLIES 403-7480-535.31-20 180.99 GRAINGER BADGES & OTHER ID EQUIP. 403-7480-535.31-20 59.25 SIGNS, SIGN MATERIAL 403-7480-535.31-20 94.46 HARTNAGEL BUILDING SUPPLY INC FASTENERS, FASTENING DEVS 403-7480-535.31-20 9.94 LUMBER& RELATED PRODUCTS 403-7480-535.31-20 4.47 JPMORGANCHASE Office supplies 403-7480-535.31-01 363.49 Logic Controller parts 403-7480-535.31-20 110.15 Transistors 403-7480-535.31-20 1,171.81 Hoist rental 403-7480-535.31-20 81.46 Renew membership 403-7480-535.49-01 100.00 JULIAN & SON INC, JOHN PUMPS & ACCESSORIES 403-7480-535.31-20 424.15 KAMAN iNDUSTRIAL TECHNOLOGIES EQUIPMENT MAINTENANCE,REC 403-7480-535.31-20 31.29 SHIPPING AND HANDLING 403-7480-535.31-20 5.53 PUMPS & ACCESSORIES 403-7480-535.31-20 9.37 PUMPS & ACCESSORIES 403-7480-535.31-20 4.60 SHIPPING AND HANDLING 403-7480-535.42~10 4.30 LINCOLN INDUSTRIAL CORP CONSTRUCTION SERVICES,TRA 403~7480-535.31-20 21 METROCALL 03-01 a/c 298-A24878 403-7480-535.42-10 32.52 OLYMPIC SPRINGS INC Cooler rental,water-Feb 403-7480-535.31-20 54.07 OLYMPIC STATIONERS INC COPY PAPER 403-7480-535.31-01 43.84 BUTCHER SHOP & MEAT EQUIP 403-7480-535.31-01 8.44 PENTAIR PUMP GROUP SUPPLIES 403-7480-535.31-20 1,168.56 PE'FI'IT OIL COMPANY FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 868.57 PNCWA-OLYMPIC SECTION MEMBERSHIP FOR WWTP-2004 403-7480-535.49-01 70.00 PORT ANGELES CITY TREASURER Safety luncheon-Yound 403-7480-535.43-10 48.12 POWER QUALITY EQUIPMENT INC SUPPLIES 403-7480-535.31-20 1,000.85 QUALITY CONTROL SERVICES INC CALIBRATE THERMOMETER 403-7480-535.31-20 142.93 QWEST 03-02 a/c 3604170591196 403-7480-535.42-10 37.87 03-02 a/c 3604170190080 403-7480-535.42-10 38.76 Page 24 Date: 4/2/04 City of Port Angeles City Council Expenditure Report '~' From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount QWEST... 03-14 a/c 3604570411199 403-7480-535.42-10 46.31 03-08 a/c 3605650365696 403-7480-535.42-10 37.87 SUNSET DO-IT BEST HARDWARE BLANKET PURCHASE ORDER 403-7480-535.31-20 14.61 BLANKET PURCHASE ORDER 403-7480-535.31-20 4.57 BLANKET PURCHASE ORDER 403-7480-535,31-20 2,71 BLANKET PURCHASE ORDER 403-7480-535.31-20 68.62 BLANKET PURCHASE ORDER 403-7480-535.31-20 20,50 BLANKET PURCHASE ORDER 403-7480-535.31-20 11.00 FASTENERS, FASTENING DEVS 403-7480-535.31-20 18.70 RENTAL/LEASE EQUIPMENT 403-7480-535.31-20 8.66 WELDING EQUIPMENT/SUPPLY 403-7480-535.31-20 12.82 CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-20 0.95 FASTENERS, FASTENING DEVS 403-7480-535.31-20 36.57 WATER SEWAGE TREATMENT E(:;403-7480-535.31-20 0.57 WELDING EQUIPMENT/SUPPLY 403-7480-535.35-01 20.33 MACHINERY & HEAVY HRDWARE 403-7480-535.35-01 18.49 SWAIN'S GENERAL STORE INC BLANKET PURCHASE ORDER 403-7480-535.31-20 5.95 BLANKET PURCHASE ORDER 403-7480-535.31-20 4.30 TELECOM LABS INC Maintenance-April 403-7480-535.42-10 15.56 TMG SERVICES INC RENTAL/LEASE EQUIPMENT 403-7480-535.31-20 328.38 UNITED PARCEL SERVICE Shipping chgs-February 403-7480-535.42-10 9.10 Shipping service 403-7480-535.42-10 21.00 USA BLUEBOOK CHEM RAW MATERIALS MFG 403-7480-535.31-20 357.94 PW CONSTRUCTION & RELATED 403-7480-535.31-20 598.21 UTILITIES UNDERGROUND LOC CTR February locates 403-7480-535.41-50 13.47 WASHINGTON (DIS), STATE OF Scan chgs-February 403-7480-535.42-10 44.25 WASHINGTON (ECOLOGY), STATE OF BIANNUAL BIOSOLIDS PERMIT 403-7480-535.49-90 746.76 WASWD-WA ASSOCIATION OF OPERATOR ATTENDING WATER 403-7480-535.43-10 315.00 WEF ODOR CONTROL CONF-YOUNG 403-7480-535.43-10 475.00 WWCPA SECRETARY-TREASURER J. DIVELBISS-WWCPA SCHOOL 403-7480-535.43-10 100.00 J.GROVES-WWCPA SCHOOLING 403-7480-535.43-10 100.00 Public Works-WW/Stormwtr Wastewater Division Total: $20,990.49 Public Works-WW/Stormwtr Department Total: $20,990.49 Wastewater Fund Fund Total: $20,667.86 CES LANDTEC RECHARGEABLE BATTERIES 404-0000-237.00-00 -5.38 Division Total: -$5.38 Department Total: -$5.38 ADVANCED TRAVEL Automated Packer Demo 404-7580-537.43-10 288.90 AMSAN OLYMPIC SUPPLY BRUSHES (NOT CLASSIFIED) 404-7580-537.31-20 213.01 ANGELES MILLWORK & LUMBER CO LUMBER& RELATED PRODUCTS 404-7580-537.31-20 39.87 CAPACITY PROVISIONING INC INET March-Solid Waste 404-7580-537.42-12 374.00 DIVERSIFIED RESOURCE CENTER Janitorial svcs-February 404-7580-537.48-10 12.90 Page 25 ?'~ :~ ' :- Date: 4/2/04 City of Port Angeles l.%~¢? City Council Expenditure Report From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 404-7580-537.31-20 9.47 MISCELLANEOUS PRODUCTS 404-7580-537.48-10 27.59 MISCELLANEOUS PRODUCTS 404-7580-537.48-10 27.59 OLYMPIC STATIONERS INC COPY PAPER 404-7580-537.31-01 87.64 SUPPLIES 404-7580-537,31-20 58.34 PENINSULA DAILY NEWS Waste Reduction ads 404-7580-537.44-10 170.47 QWEST 03-14 a/c 3604570411199 404-7580-537.42-10 115.76 RADIO PACIFIC INC TRASH TALK 404-7580-537.44-10 350.00 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 404-7580-537.31-20 3.11 HARDWARE,AND ALLIED ITEMS 404-7580-537.31-20 18,82 TELECOM LABS INC Maintenance-April 404-7580-537.42-10 38.89 WA STATE RECYCLING ASSOCIATION WSRA SPONSORSHIP 404-7580-537.44-10 100.00 WASHINGTON (DIS), STATE OF Scan chgs-February 404-7580-537.42-10 15.35 WASTE MANAGEMENT CURBSIDE RECYCLE CONTRACT 404-7580-537.41-50 44,022.55 Public Works-Solid Waste Solid Waste-Collections Division Total: $45,974.26 Public Works. Solid Waste Department Total: $45,974.26 Solid Waste-Collections Fund Total: $45,968.88 CES LANDTEC RECHARGEABLE BATTERIES 405-7585-537.35-01 70,90 DIVERSIFIED RESOURCE CENTER Janitorial svcs-February 405-7585-537.48-10 32.25 Jeff Heustis CDL JEFF HEUSTIS 405-7585-537.43-10 125.00 OVERALL LAUNDRY SERVICES INC COVERALLS 405-7585-537.31-20 86.76 PENINSULA DAILY NEWS Stormwater discharge 405-7585-537.43-10 113.40 PORT ANGELES CITY TREASURER CDL endorsement-Loghry 405-7585-537.49-01 20.00 QWEST 03-02 a/c 3604175035758 405-7585-537.42-10 81.08 03-05 a/c 3604522245145 405-7585-537.42-10 40.76 03-05 a/c 3604528100532 405-7585-537.42-10 40.54 SHOTWELL CORP, JONATHAN ROAD/HWY MAT NONASPHALTIC 405-7585-537.31-20 973.80 ROAD/HWY MAT NONASPHALTIC 405-7585-537.31-20 865.60 SUNSET DO-IT BEST HARDWARE HAND TOOLS ,POW&NON POWEF405-7585-537.31-20 55.50 HAND TOOLS ,POW&NON POWEF 405-7585-537.48-10 43.41 SWAIN'S GENERAL STORE INC SUPPLIES 405-7585-537.31-20 55.36 TAYLOR-SPARKS REFRIGERATION INC FREON REMOVAL 405-7585-537.48-10 1,112.84 Public Works-Solid Waste Solid Waste-Landfill Division Total: $3,717.20 Public Works-Solid Waste Department Total: $3,717.20 Solid Waste-Landfill Fund Total: $3,717.20 C & F INSULATION City rebate-G ussman 421-7121-533.49-86 188.40 GLASS SERVICES CO INC City rebate-Johnson 421-7121-533.49-86 1,278.00 MATHEWS GLASS CO INC City rebate-Fidler 421-7121-533.49-86 797.08 City rebate-Watkins 421-7121-533.49-86 560.00 City rebate-H ulett 421-7121-533.49-86 112.00 City rebate-Jensen 421-7121-533.49-86 287.00 ALLAN HARRISON City rebate 421-7121-533.49-86 30.00 Page 26 ,.-.~ Date: 4/2/04 ~~'~ ~ City of Port Angeles ~_~ City Council Expenditure Report From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount ANN STEWART City rebate 421-7121-533.49-86 50.00 CARL PETERS City rebate 421-7121-533.49-86 '50.00 CRAIG BOURM City rebate 421-7121-533.49-86 40.00 DARLA K WORKMAN City rebate 421-7121-533.49-86 40.00 DENN IS C HAVEZ City rebate 421-7121-533.49-86 40.00 ROBERT FRANZ City rebate 421-7121~533.49-86 90.00 OLYMPIC SPRAY SERVICE City rebate-H ubert 421-7121-533.49-86 658.13 Public Works. Electric Conservation Loans Division Total: $4,220.61 Public Works-Electric Department Total: $4,220.61 Conservation Loans/Grants Fund Total: $4,220.61 BUILDERS EXCHANGE OF WA INC Projects Online 451-7188-594.44-10 58.75 DAILY JOURNAL OF COMMERCE 'F' St Rebuild 451-7188-594.44-10 262.70 FEDERAL EXPRESS CORP Shipping chgs-Feb 451-7188-594.42-10 7.50 POTELCO INC Contract pmt 3 pe 02-29 451-7188-594.65-10 33,914.10 Contract pmt 3 pe 02-29 451-7188~594.65-10 33,914.10 TRIAXIS ENGINEERING INC Prof svcs pe 02-27 451-7188-594.41-50 10,000.00 Prof svcs pe 02-27 451-7188-594.41-50 254.50 Prof svcs pe 02-27 451-7188-594.41-50 599.50 Prof svcs pe 02-27 451-7188-594.41-50 306.48 Prof svcs pe 02-27 451-7188-594.41-50 103.00 Public Works-Electric Electric Projects Division Total: $79,420.63 Public Works-Electric Department Total: $79,420.63 Electric Utility CIP Fund Total: $79,420.63 ADVANCED TRAVEL Fluoridation visits 452-7388-594.43-10 12.75 ANGELES CONCRETE PRODUCTS CONSTRUCTION SERVICES,TRA 452-7388~594.41-50 216.40 DAILY JOURNAL OF COMMERCE WATER MAIN IMPRVMNTS BID 452-7388-594.44-10 255.30 QUILL CORPORATION Binders 11-26-03 452-7388~594.31-01 208.17 SKILLINGS-CONNOLLY INC Prof svcs pe 02-25 pmt 21 452-7388-594.41-50 7,323.91 Public Works. Water Water Projects Division Total: $8,016.53 Public Works-Water Department Total: $8,016.53 Water Utility CIP Fund Total: $8,016.53 ANGELES MILLWORK & LUMBER CO BLANKET PURCHASE ORDER 453-7488~594.35-01 13.62 BLAKE SAND & GRAVEL INC BLANKET PURCHASE ORDER 453-7488-594.35-01 68.07 BROWN AND CALDWELL Contract pmt 9 pe 02-20 453-7488~594.41-50 25,013.93 FAMILIAN NORTHWEST INC #3206 SUPPLIES 453-7488-594.35-01 575.20 SUPPLIES 453-7488-594.35-01 62.03 SUPPLIES 453-7488-594.35-01 5,516,79 PIPE FITTINGS 453-7488-594.35-01 310.66 FEDERAL EXPRESS CORP Shipping chgs-Feb 453-7488-594.42-10 5.65 PARAMETRIX INC Prof svcs pe 02-27 453-7488-594.41-50 400.00 Prof svcs pe 02-27 453-7488-594.41-50 4,778.11 SKILLINGS~CONNOLLY INC Prof svcs pe 02-25 pmt 21 453-7488-594.41-50 8,700.31 Page 27 '<' '~ '~' City of Port Angeles Date: 4~2~04 City Council Expenditure Report From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount SUNSET DO-IT BEST HARDWARE BLANKET PURCHASE ORDER 453-7488-594.35-01 33.86 BLANKET PURCHASE ORDER 453-7488-594,35-01 55.66 BLANKET PURCHASE ORDER 453-7488-594.35-01 95.43 BLANKET PURCHASE ORDER 453-7488-594.35-01 29.95 SWAIN'S GENERAL STORE INC BLANKET PURCHASE ORDER 453-7488-594.35-01 1.47 BLANKET PURCHASE ORDER 453-7488-594.35-01 55.66 Public Works. WW/Stormwtr Wastewater Projects Division Total: $45,714.40 Public Works-WW/Stormwtr Department Total: $45,714.40 WasteWater Utility CIP Fund Total: $45,714.4{] PARAMETRIX INC Prof svcs pe 02-27 454-7588-594.41-50 2,539.26 Prof svcs pe 02-27 454-7588-594.41-50 276.93 Prof svcs pe 02-27 454-7588-594.41-50 11,973.43 Prof svcs pe 02-27 454-7588-594.41-50 9,250.56 Prof svcs pe 02-27 454-7588-594.41-50 8,235.35 Public Works-Solid Waste Solid Waste Coil Projects Division Total: $32,275.53 Public Works. Solid Waste Department Total: $32,275.53 Solid Waste Utility CIP Fund Total: $32,275.53 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -3.12 PE'FrlT OIL COMPANY Diesel 501-0000-141.20-00 256.10 Diesel 501-0000-141.20-00 2,836.70 Diesel 501-0000-141.20-00 3,924.91 Gasoline 501-0000-141.20-00 3,846.32 Division Total: $10,860.91 Department Total: $10,860.91 ANGELES AUTO ALECTRIC Starter 501-7630-548.34-02 243.45 Repair alternator 501-7630-548.48-10 62,76 CAPACITY PROVISIONING INC INET March-Equip svcs 501-7630-548.42-12 41.00 CORNELL AUTO PARTS Sandpaper disc 501-7630-548.34-02 34.87 Kresto 2000ML-Stoko 501-7630-548.34-02 22.03 DENVER'S TiRE CO INC Tire 501-7630-548.31-10 133.09 Tires 501-7630-548.31-10 43.28 Lubra kleen 501-7630-548.34-02 2.43 Plugs,fuel filter 501-7630-548.34-02 31.10 Serpentine belt,O ring 501-7630-548.34-02 56.54 Lubra kleen 501-7630-548.34-02 2.43 Mount,demount 501-7630-548.48-10 15.14 Flat repair 501-7630-548.48-10 10.82 Safety check,labor 501-7630-548.48-10 28.14 Mount,demount,wheel chng 501-7630-548.48-10 20.56 Automotive labor 501-7630-548.48-10 52.48 Automotive labor 501-7630-548.48-10 60.59 Safety check,auto labor 501-7630-548.48-10 28.14 Page 28 Date: 4~2~04 City of Port Angeles City Council Expenditure Report ~'~' From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount DIVERSIFIED RESOURCE CENTER Janitorial svcs-February 501-7630-548.48-10 32.25 EVERGREEN COLLSN/RADIATOR RPR Repair heater 501-7630-548.48-10 66.00 FERRELLGAS INC Propane 501-7630-548.34-02 311.50 H & R PARTS & EQUIPMENT INC Seat valve 501-7630-548.34-02 33.20 Adjuster 501-7630-548.34-02 40.04 Air compressor 501-7630-548.34-02 677.87 Core 501-7630-548.34-02 541.01 Gaskets 501-7630-548.34-02 30.84 LED light,maintenance kit 501-7630-548.34-02 77.68 LED light,maintenance kit 501-7630-548.34-02 77.68 LED light,maintenance kit 501-7630-548.34-02 77.68 LED light,maintenance kit 501-7630-548.34-02 77.68 LED light,maintenance kit 501-7630-548.34-02 96.66 H EARTLINE Battery 501-7630-548.34-02 52.96 Battery 501-7630-548.34-02 233.50 I_ARSON GLASS TECHNOLOGY INC Windshield,moulding 501-7630-548.48-10 323.11 LES SCHWAB TIRE CENTER (CITY) AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-10 149.91 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-10 213.26 EXTERNAL LABOR SERVICES 501-7630-548.48-10 37.33 EXTERNAL LABOR SERVICES 501-7630-548.48-10 17.58 EXTERNAL LABOR SERVICES 501-7630-548.48-10 44.85 EXTERNAL LABOR SERVICES 501-7630-548.48-10 24.89 EXTERNAL LABOR SERVICES 501-7630-548.48-10 24.89 MCCLANAHAN LUMBER INC Lumber 501-7630-548.34-02 399.26 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 41.18 MIDDLETON AUTO AND TRUCK INC Reman kit,core deposit 501-7630-548.34-02 212.59 Relays 501-7630-548.34-02 36.99 Light display 501-7630-548.34-02 42.33 Battery 501-7630-548.34-02 12.31 Light,freight 501-7630-548.34-02 25.34 Fittings,male connectors 501-7630-548.34-02 26.61 Credit Light flasher 501-7630-548.34-02 -0.22 Hose end,F swivel,wipers 501-7630-548.34-02 86.97 Light bulb,freight 501-7630-548.34-02 88.39 Fuel filter 501-7630-548.34-02 3.45 Fuse hold 501-7630-548.34-02 4.87 Light bulb 501-7630-548.34-02 21.13 Light guard 501-7630-548.34-02 8.63 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.45 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 7.78 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 18.59 FRANCIS STROMSKI 50% IBEW boot reimburse 501-7630-548.49-90 64.85 Page 29 Date: 4/2/04 City of Port Angeles City Council Expenditure Report From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.11 EQUIP MAINT & REPAIR SERV 501-7630-548.34-02 32.40 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 53.27 AUTO & TRUCK MAINT, ITEMS 501-7630-548.34-02 710.56 Remove/install brake line 501-7630-548.48-10 918.86 NORSTAR INDUSTRIES INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 8,303.32 OLYMPIC STATIONERS INC Folders,hole punch 501-7630-548.31-01 91.74 Wrist rest,binders,boxes 501-7630-548.31-01 83.23 OVERALL LAUNDRY SERVICES INC Coveralls 501-7630-548.49-90 55.94 Laundry svcs-Feb 501-7630-548.49-90 -55.94 Laundry svcs-Feb 501-7630-548.49-90 224.07 PAPE' MACHINERY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.69 AUTO & TRUCK MAll,IT. ITEMS 501-7630-548.34-02 218.51 PE'I-FIT OIL COMPANY Feb Fuel- EQ0009 501-7630-548.32-10 126.88 Feb Fuel- EQ0015 501-7630-548.32-10 25.78 Feb Fuel- EQ0018 501-7630-548.32-10 72.94 Feb Fuel- EQ0023 501-7630-548.32-10 52.46 Feb Fuel- EQ0026 501-7630-548.32-10 34.24 Feb Fuel- EQ0027 501-7630-548.32-10 31.00 Feb Fuel- EQ0028 501-7630-548.32-10 50.31 Feb Fuel- EQ0029 501-7630-548.32-10 58.59 Feb Fuel- EQ0030 501-7630-548.32-10 26.70 Feb Fuel- EQ0034 501-7630-548.32-10 114.24 Feb Fuel- EQ0035 501-7630-548.32-10 43.70 Feb Fuel- EQ0036 501-7630-548.32-10 149.09 Feb Fuel- EQ0040 501-7630-548.32-10 40.16 Feb Fuel- EQ0041 501-7630-548.32-10 80.15 Feb Fuel- EQ0042 501-7630-548.32-10 31.67 Feb Fuel- EQ0044 501-7630-548.32-10 146.36 Feb Fuel- EQ0045 501-7630-548.32-10 127.98 Feb Fuel- EQ0046 501-7630-548.32-10 97.15 Feb Fuel- EQ0047 501-7630-548.32-10 96.49 Feb Fuel- EQ0048 501-7630-548.32-10 96.03 Feb Fuel- EQ0053 501-7630-548.32-10 64.07 Feb Fuel- EQ0054 501-7630-548.32-10 106.11 Feb Fuel- EQ0065 501-7630-548.32-10 123.80 Feb Fuel- EQ0066 501-7630-548.32-10 100.19 Feb Fuel- EQ0078 501-7630-548.32-10 127.68 Feb Fuel- EQ0080 501-7630-548.32-10 93.08 Feb Fuel- EQ0082 501-7630-548.32-10 39.84 Feb Fuel- EQ0083 501-7630-548.32-10 153.64 Feb Fuel- EQ0084 501-7630-548.32-10 132.62 Page 30 Date: 4~2~04 City of Port Angeles City Council Expenditure Report '~' From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount PE~-FIT OIL COMPANY.,. Feb Fuel- EQ0086 501-7630-548.32-10 159.12 Feb Fuel- EQ0087 501-7630-548.32-10 135.64 Feb Fuel- EQ0088 501-7630-548.32-10 83.21 Feb Fuel- EQ0089 501-7630-548.32-10 106.28 Feb Fuel- EQ0090 501-7630-548.32-10 57.14 Feb Fuel- EQ0095 501-7630-548.32-10 39.49 Feb Fuel- EQ0138 501-7630-548.32-10 157.01 Feb Fuel- EQ0153 501-7630-548.32-10 42.08 Feb Fuel- EQ0163 501-7630-548.32-10 36.58 Feb Fuel EQ0007 501-7630-548.32-11 39.24 Lubricants 501-7630-548.32-20 1,532.23 PORT ANGELES FORD LINCOLN Plug 501-7630-548.34-02 4.43 PORT ANGELES POWER EQUIPMENT WP PMC Kreem combo pack 501-7630-548.34-02 30.29 QUALITY 4X4 TRUCK SUPPLY Filters 501-7630-548.34-02 130.68 QWEST 03-14 a/c 3604570411199 501-7630-548.42-10 23.15 SCHUCK'S AUTO PARTS Brake cleaner 501-7630-548.34-02 25.71 PG plus pads 501-7630-548.34-02 34.41 Oil filters,air filters 501-7630-548.34-02 42.07 Fuel filter 501-7630-548.34-02 44.13 Break wrench 501-7630-548.34-02 7.78 Oil filter 501-7630-548.34-02 19.77 Fuel filter,oil filter 501-7630-548.34-02 119.83 Fuel filters 501-7630-548.34-02 186.70 Credit core 501-7630-548.34-02 -43.28 Core 501-7630-548.34-02 43.28 Alternator 501-7630-548.34-02 103.31 Oil filter 501-7630-548.34-02 2.77 Fuel/oil/air filters 501-7630-548.34-02 228.42 Coolant filter,oil filter 501-7630-548.34-02 43.60 WIX filters,oil filter 501-7630-548.34-02 98.28 Oil filter,air filter 501-7630-548.34-02 10.12 Credit relay 501-7630-548.34-02 -25.07 Relay 501-7630-548.34-02 25.07 Credit relay 501-7630-548.34-02 -7.47 Relay 501-7630-548.34-02 7.47 WIX filter 501-7630-548.34-02 16.71 R el ay 501-7630-548.34-02 14.54 Shop towel 501-7630-548.34-02 4.86 Halogen lamps 501-7630-548.34-02 20.38 WIX filters 501-7630-548.34-02 142.63 WIX filter 501-7630-548.34-02 18.35 Air filter 501-7630-548.34-02 71.17 Page 31 · ' Date: 4/2/04 City of Port Angeles City Council Expenditure Report %-',~" From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount SCHUCK'S AUTO PARTS... Fuel filter 501-7630-548.34-02 44.13 WIX tranny filter 501-7630-548.34-02 61.75 Credit headlight 501-7630-548.34-02 -41.71 Headlight 501-7630-548.34-02 41.71 Oil filter,air filter 501-7630-548.34-02 59.95 Credit filter 501-7630-548.34-02 ~6 19 Filters 501-7630-548.34-02 12.38 Filters 501-7630-548.34-02 10.48 Stool seat 501-7630-548.35-01 129.82 SIMPSON'S USED PARTS & TOWING Towing service-Sweeper 501-7630-548.48-10 135.25 STRAIT ALIGNMENT & BRAKE Rotor surfaced 501-7630-548.48-10 21.64 Rotor surfaced 501-7630-548.48-10 21.64 SUNSET DO-IT BEST HARDWARE Fitting,hose,labor 501-7630-548.34-02 143.06 Flat twine 501-7630-548.34-02 13.32 PVC tube 501-7630-548.34-02 6.98 Jic tee 501-7630-548.34-02 13.41 Solder, nipple,tee 501-7630-548.34-02 31.08 Fasteners,stepladder 501-7630-548.35-01 145.23 TELECOM LABS INC Maintenance-April 501-7630-548.42-10 7.78 THURMAN SUPPLY Prof scvs pmt 9 pe Feb 04 501-7630-548.34-02 7.23 TRANCO TRANSMISSIONS INC Rear bank,gasket,seals 501-7630-548.34-02 153.30 Automotive labor 501-7630-548.48-10 335.42 WASHINGTON (DIS), STATE OF Scan chgs-February 501-7630-548.42-10 7.72 WASHINGTON FIRE & SAFETY EQUIP Service extinguisher 501-7630-548.34-02 162.30 WURTH USA INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 61.50 Public Works-Equip Svcs Equipment Services Division Total: $23,772.72 Public Works. Equip Svcs Department Total: $23,772.72 Equipment Services Fund Total: $34,633.63 ADVANCED TRAVEL MS Windows Server-Olympia 502-2081-518.43-10 158.03 DUNGENESS COMMUNICATIONS INC Maintenance-February 502-2081-518.41-50 125.00 JPMORGANCHASE Study guides 502-2081-518.31-02 51.08 Click2Gov accessories 502-2081-518.31-60 602.49 METROCALL 03-01 a/c 298-710258 502-2081-518.42-10 27.91 QWEST 03-14 a/c 3604570411199 502-2081-518.42-10 69.46 TELECOM LABS INC Maintenance-April 502-2081-518.42-10 23.34 WASHINGTON (DIS), STATE OF Scan chgs-February 502-2081-518.42-10 82.16 Finance Department Information Technologies Division Total: $1,139.47 Finance Department Department Total: $1,139.47 Information Technology Fund Total: $1,139.47 AWC EMPLOYEE BENEFITS TRUST March premium 503-1631-517.46-30 115,529.24 March premium 503-1631-517.46-30 1,810.67 March premium 503-1631-517.46-30 43.42 Page 32 ,,'.~ ;,~ ,~.~. Date: 4/2/04 '~, ~ City of Port Angeles City Expenditure Report Council From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount AWC EMPLOYEE BENEFITS TRUST... March premium 503-1631-517.46-30 36.74 March premium 503-1631-517.46-30 5,272.80 March premium 503-1631-517.46-32 1,239.68 March premium 503-1631-517.46-32 261.66 March premium 503-1631-517.46-35 5,265.00 ANNETTE OWENS WELLNESS REIMBURSEMENT 503-1631-517.41-51 172.59 Dan Estes WELLNESS REIMBURSEMENT 503-1631-517.41-51 250.00 JUDY HAMILTON Reimb Medical premium 503-1631-517.46-30 319.40 KATHLEEN EMERY EMPLOYEE MED REIM BURSEMN'f 503-1631-517.46-30 161.71 KENNETH LOGHRY EMPLOYEE MED REIMBURSEMN-f 503-1631-517.46-30 166.68 KEVlN DENTON EMPLOYEE MED REIMBURSEMN-I' 503-1631-517.46-30 148.42 EMPLOYEE MED REIMBURSEMN'1503-1631-517.46-30 375.00 MICHAEL QUlNN EMPLOYEE MED REIMBURSEMN'f 503-1631-517.46-30 92.23 SAM BAUGHMAN WELLNESS REIMBURSEMENT 503-1631-517.41-51 188.27 TODD GERMAN WELLNESS REIMBURSEMENT 503-1631-517.41-51 250.00 NW ADMIN TRANSFER ACCT March premium 503-1631-517.46-33 18,396.40 March premium 503-1631-517.46-33 18,956.80 March premium 503-1631-517.46-33 1,210.95 March premium 503-1631-517.46-34 10,118.80 UNUM LIFE INS CO OF AMERICA L/T Disabilty prem-April 503-1631-517.46-31 2,140.94 Self Insurance Other Insurance Programs Division Total: $182,407.40 HEALTHCARE MGMTADMNSTRS INC 03-09 Dental claims EFT 503-1637-517.46-01 2,891.70 03-16 Dental claims EFT 503-1637-517.46-01 1,943.10 03-23 Dental claims EFT 503-1637-517.46-01 1,167.10 Self Insurance Medical Benefits Division Total: $6,001.90 Self Insurance Department Total: $188,409.30 Self-Insurance Fund Fund Total: $188,409.3(] ASM SIGNS 'Gained Horizons' 652-8630-575.31-01 21.32 CAPACITY PROVISIONING INC INET March-Fine Arts Ctr 652-8630-575.42-12 172.00 PORT ANGELES AUTO GLASS Glass 652-8630-575.31-01 5.19 Glass 652-8630-575.31-01 55.83 Glass 652-8630-575.31-01 7.02 Glass 652-8630-575.31-01 5.62 QWEST 03-14 a/c 3604570411199 652-8630-575.42-10 23.15 SWAIN'S GENERAL STORE INC Velcro tape 652-8630-575.31-01 6.36 TELECOM LABS INC Maintenance-April 652-8630-575.42-10 7.78 WASHINGTON (DIS), STATE OF Scan chgs-February 652-8630-575.42-10 8.98 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $313.25 Esther Webster/Fine Arts Department Total: $313.25 Esther Webster Fund Fund Total: $313.25 AFLAC February premium-HL942 920-0000-231.53-10 156.96 ASSOCIATION OF WASHINGTON CITIES Supp Life Ins-March 920-0000-231.53-30 526.70 Page 33 ¢~ ~'~;~'~"~.% Date: 4/2/04 City of Port Angeles City Council Expenditure Report '~" From: 3/6/04 To: 3/26/04 Vendor Description Account Number Invoice Amount ASSOCIATION OF WASHINGTON CITIES.. Supp Life Ins-March 920-0000-231.53-30 -526.70 Supp Life Ins-March 920-0000-231.53-30 526.70 EMPLOYEES ASSOCIATION P/R Deductions pe 03-14 920-0000-231.55-30 352.00 LEOFF February contribution 920-0000-231.51-20 36.74 February contribution 920-0000-231.51-21 19,305.58 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 03-14 920-0000-231,56-20 1,020.74 P/R Deductions pe 03-14 920-0000-231.56-20 169.85 PERS February contribution 920-0000-231.51-10 13,148.19 P/R Deductions pe 02-29 920-0000-231.51-11 3,394.89 P/R Deductions pe 03-14 920~0000-231.51-11 3,342.98 February contribution 920-0000-231.51-12 11,449.02 PLOVIE LAW FIRM PS P/R Deductions pe 03-14 920-0000-231.56-90 122.66 UNITED WAY (PAYROLL) P/R Deductions pe 03-14 920-0000-231.56-10 329.97 VOLUNTEER FIRE ASSOCIATION P/R Deductions pe 03-14 920-0000-231.55-20 36.00 WSOFF/EMPLOYEE BENEFIT TRUST P/R Deductions pe 03-14 920~0000-231.53-20 1,350.00 Division Total: $54,742.28 Department Total: $54,742.28 Payroll Clearing Fund Total: $54,742.28 Totals for check period From: 3/6/04 To: 3/26/04 $1,101,001.06 Page 34 Finance Department Electronic Payments March 06, 2004 - March 26, 2004 Fund 401 03-22-04 BPA Transmission - February 177,313.00 401 03-25-04 BPA Power Bill - February 1,709,734.00 Total 1,887,047.00 66 p'OR. TANG [ ,S WASHINGTON, U.S.A. CITY COUNCIL MEMO Date: April 6, 2004 To: City Council From: City Attorney Subject: Consent to Assignment of Sublease Summary_: The City leases part of Ediz Hook to Nippon Paper Industries USA (formerly Daishowa America) for a large portion of the mill site. Nippon subleases part of this area to Tesoro Marine Services for the bunker fuel facility that was originally developed by British Petroleum. The City has been requested to consent to the assignment of Nippon Paper Industries USA' s sublease from Tesoro Marine Services to Tesoro Refining and Marketing Company. Recommendation: It is recommended that the City Council authorize the Mayor to sign the necessary legal documents expressing the City's consent to the assignment of Nippon Paper Industries USA's Ediz Hook sublease from Tesoro Marine Services, LLC to Tesoro Refining and Marketing Company. Background/Analysis: Attached is a written request from Paul Perlwitz, Environmental Manager for Nippon Paper Industries USA. The request asks the City to consent to legal documents related primarily to internal reorganization and name changes of Tesoro subsidiaries. Since 1967, the City has leased to Crown Zellerbach and subsequently to Nippon Paper Industries USA (formerly Daishowa America) a large portion of the mill site. The City was compensated in full for the original lease by Crown Zellerbach at the time the lease was executed. In 1986, a relatively small part of this lease area was in turn subleased to British Petroleum for development ora bunker fuel facility. The City consented to the sublease in exchange for receiving annual compensation in the amount of $5,000 from Crown Zellerbach and $10,000 from British Petroleum. In 1999, the City consented to the assignment of the sublease from British Petroleum to Tesoro Marine Services, Inc. Tesoro now wishes to reorganize its operations to achieve greater profitability by assigrfing the sublease to another Tesoro wholly owned subsidiary, Tesoro Refining and Marketing Company. Nippon Paper Industries USA and Tesoro Refining and Marketing Company will remain obligated to the terms of the City's consent to the original sublease, including the annual compensation to the City. 67 NIPPON PAPER INDL/STRIES USA March 18, 2004 Mr. Craig Knutson City of Port Angeles 321 E. Fifth Street PO Box 1150 Port Angeles, WA 98362 RE: Assignment Agreements Dear Mr. Knutson: Enclosed please find the following: 1. Memorandum of Assignment and Acknowledgement of Sublease. Please execute this before a notary and kindly return one original to us at NPIUSA. The second original is for your records. 2. Assignment and Assumption of Port Angeles Lease. These also require notarized signatures. One original is for the City's records. Please remm the other three to us at NPIUSA. These documents address the name change at Tesoro Marine Services who are NPIUSA's subleasee at the tank farm located north of the mill. If you have any questions regarding the details of the documents please address them to Matt Le Master, Riddell Williams, at 206-389-1655 or mlemaster~riddellwilliams.com. Sincerely, Paul F. Perlwitz Environmental Manager Enclosures: as 68 NIPPON PAPER INDUSTRIES USA CO., LTD. ........... ' ........... ~-~, ~*~ c~ ,~'~ 13~,.~ ~,nn~l¢,~ W~hinnton 98362 360-457-4474 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: April 6, 2004 TO: CiTY COUNCIL FROM: Becky J. Upton, City Clerk/Management Assistant SUBJECT; Contract with United Way for Administration of City of Port Angeles 2004 Human Services Funds Summary_: At its meeting of March 16, 2004, the City Council received a report from the United Way Executive Director on the proposed 2004 allocations for the City's Human Services funds. In order to proceed with the administration of these funds, it is necessary to approve a contract with United Way. Recommendation: That the City Council authorize the Mayor to sign the contract with iUnited Way for the administration of the City's 2004 Human Services funds. Background / Analysis: Approximately ten years ago, the City contracted with United Way to administer the City's Human Services funds. United Way will again be administering these funds in 2004 and, similar to previous agreements, United Way is to receive 2% of the distributed funds as reimbursement for administrative costs. For the year 2004, the level of Human Services funding was budgeted at $125,000. The recommended allocations total $122,500, plus $2,500 (2% administrative costs), for a total contract mount of $125,000. Attachment 69 70 CONTRACT THIS CONTRACT is entered into this __ day of ,2004, between the City of Port Angeles, Washington, hereinafter referred to as "City", and United Way of Clallam County, Washington, hereinafter referred to as "United Way". REPRESENTATIONS 1. As a code city operating under Title 35 A RCW, the City of Port Angeles has the legal authority, as set forth in RCW 35A. 11.020, to exercise broad powers in the rendering of local social, recreational, and educational services, hereinafter referred to as "human services". 2. It is in the public interest for City funds to be expended for human services. 3. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scope of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; - I - C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds as set forth in the attached Exhibit A in accordance with City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor and provide year-end report to City regarding provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The time of performance by United Way shall be commensurate with the City's 2004 budget calendar. 3. Compensation and Method of Payment. A. The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City-funded human services agencies. 4. Recordkeeping and Reporting. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi-annual reports showing the agency's success in meeting established objectives. Each quarterly report w/Il be due within sixty (60) days of the end of the quarter. Each semi-annual report will be due with the 2nd and 4th quarter reports. -2- 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non-breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 7. Non-Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: -3- A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non-discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES UNITED WAY By: By: -4~~ Richard Headrick, Mayor Title: Executive Director ATTEST: ATTEST: Becky J. Upton, City Clerk Title:' APPROVED AS TO FORM: Dennis C. Dickson, Acting City Attorney G:kLegal_B ac kupXAG KEEMENTS&C ONTKA CTSk2004 -U nitedWay.con.wpd March 23, 2004 -4- WASHINGTON, U.S.A. CITY COUNCIL MEMO CITY COUNCIL CALENDAR April 6, 2004 II"tentative": to be verified before next meeting. Reminder: this calendar is projected with regularlyJl scheduled meetings as well as impromptu. As each da}, goes b}', man}, items will be added or deleted, l[ CITY COUNCIL MEMBER MEETING SCHEDULE [ DATE [ TIME Finance Committee Meeting Tuesday, April (5. 3:00 p.m. City Council Meeting Tuesday, April 6 6:00 p.m. Community & Economic Development Meeting Friday, April 9 9:00 a.m. Real Estate Committee Meeting - ~e,~a~ Monday, April 12 5:00 p.m. Utility Advisory Committee Meeting Tuesday, April 13 3:00 p.m. City Manager & Public Works Director in Indonesia April 15 - 25 City Council Meeting Tuesday, April 20 6:00 p.m. Port Angeles Forward Executive Committee Meeting Monday, April 26 7:30 a.m. City Council Meeting Tuesday, May 4 I 6:00 p.m. City Manager & Mayor in Mutsu City, Japan May 9 - 19 Real Estate Committee Meeting - tentative Monday, May 10 4:00 p.m. pROJECTEb ~I~ ~E~GS s~HE~ULE: DATE : I Hurricane Ridge PDA Meeting Monday, April 5 6:30 p.m. Planning Commission Meeting Wednesday, April 14 7:00 p.m. Parks & Recreation Beautification Commission Meeting Thursday, April 15 7:00 p.m. Law & Justice Committee Meeting Wednesday, April 28 4:00 p.m. Planning Commission Meeting ~ ~ Wednesday, April 28 7:00 p.m. 78 WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: April 2, 2004 TO: CITY COUNCIL FROM: Michael Quinn, City Manager SUBJECT: NICE Neighborhoods Program and Strategy Summary: The NICE Neighborhood _P, rogram is a strategy designed to stimulate economic1 development and growth of the community s tax base through public capital investment in areas of, high development potential in the city. The emphasis is upon correcting deficiencies in public infrastructure which, if not corrected, tend to prohibit quality development. The program strategy, goals and objectives, and other pertinent information is contained in the attached Resolution and Exhibit. Recommendation: Adopt the attached Resolution as an expression of support for this strategy and approach to stimulating economic and community development. Background / Analysis: See Attached Exhibit 79 G:~4ASTFORM\COUNCIL.WPT Last Revised: 6/29/99 80 RESOLUTION NO. A Resolution of the City Council of the City of Port Angeles, Washington, adopting an additional strategy of focusing public infrastructure improvements to stimulate economic development and tax base growth through NICE Neighborhoods. WHEREAS, the construction of public infrastructure improvements will stimulate private investment and job-producing development, and expand the public tax base; .and WHEREAS, focusing these public infrastructure improvements into commercial and residential neighborhoods with high development potential produces a greater return on investment by adding an enhanced value to the community's tax base; and WHEREAS, the Capital Facilities Plan can be prioritized to reflect this project orientation through the NICE Neighborhoods program; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that the strategy contained in the NICE Neighborhoods program and its respective Goals and Objectives, attached hereto as Exhibit A, is hereby adopted. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 6th day of April, 2004. Mawr ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: Dennis J. Dickson, Acting City Attorney 81 82 NICE Neighborhoods PROGRAM AND STRATEGY April 6, 2004 Submitted to City Council By Michael Quinn, City Manager 84 "NICE Neighborhoods" Program STRATEGY This program is based upon the simple strategy that the City can stimulate economic development and increase the tax base through strategic, public capital investment in areas with high development potential. In essence, capital improvements take on an additive focus that expansion and maintenance of infrastructure be directed to areas of potential growth to stimulate development and a return on capital investment. The City uses capital improvements as a way to add value to adjacent property and stimulate private sector investment and redevelopment in order to upgrade the neighborhood and increase the tax base for overall revenue generation to the community. As this tax base increases, all taxing jurisdictions receive the value of increased operational support or decreased rate of taxation. Utilizing this strategy, NICE Neighborhoods becomes another tool for the City to use in its economic development toolbox. With this strategy, NICE Neighborhoods can truly represent New _Improvements for Community Enhancement of Neighborhoods. Growth Concepts In general terms, there are two basic ways in which the City can increase its assessed value of property: (1) Expansion through new development or annexation of new property, and (2) Appreciation of growth in value through redevelopment. Both of these ways prove important to predominately built-out cities such as Port Angeles in order to develop vacant in-fill areas and stimulate redevelopment of lower value areas. It has proven that if the area is adequately served in terms of functionality of public infrastructure and services, then the area is more likely to attract new investment and redevelopment. As this occurs, the tax base increases upon which public tax revenue is generated. This concept has long been recognized in the financing mechanism applied to tax increment financing or community revitalization financing as ~ authorized under RCW 39.89. This allows local governments to capture future increases in property Final ^ Value taxes that result from public investment in ^ Value infrastructure. This increase is used to pay off the ~ j Vine debt associated with such infrastructure, and thereafter Existing Value contributes to the tax base for all taxing jurisdictions, r~ollars Again, this is another example of the public policy Time --> > > and philosophy to encourage job-producing private development and expansion of the public tax base through public infrastructure. The NICE Neighborhoods Program differs from tax incremer~t financing in that a long-term debt 85 instrument is not created, and we do not involve other taxing jurisdictions in contributing their incremental tax share. NICE Neighborhoods is proposed to be financed by regular appropriations to our Capital Facility Program (CFP) or other existing revenues/reserves. NICE Neighborhoods develops pay-as-you-go projects within the designated funding priorities and strategy of the CFP. The two programs are compatible and can be coordinated to maximize the level of public infrastructure constructed. Using the future value of property to finance public improvements is a component of both programs. Growth Incentives For the last several years, the City has focused on re-shaping its policies and operations to become a municipal government that is responsive to community needs, oriented toward achieving results, and entrepreneurial in partnering with the private sector to stimulate our local economy. The closure of the Rayonier Mill in 1997 provided the City with the real impetus for re-evaluation as it became apparent that our future economy would no longer be defined by reliance on natural resource based industries like timber and fishing. Our future must be defined by a diversification of industries, business, and neighborhoods. The City must become pro-active in defining its destiny of economic development to achieve this diversity; thus we must be creative in stimulating growth and developments. The City has used more traditional approaches to entice economic development. As examples we have: 1. Reduced or Eliminated Permit Fees - Within certain criteria, this method was used to help support the relocation decision of Westport Shipyards to Port Angeles in terms of administrative costs to the City. 2. Offered Credits to Service - The Bonneville Power Administration (BPA) electrical energy credit was extended to assist Daishowa, Inc. in their energy costs. 3. Streamlined Regulations - The City reduced certain roadway and drainage requirements to developers via low-impact/cost standards; and has formulated a proposal to allow more flexibility in parking regulations. 4. Utilized Grant and Public Improvements - The City has long used available funding from outside resources to construct public improvements to aid community development such as the downtown watermains, etc. While these methods have created success, they have done so on the periphery of development, and have been predominately oriented toward commercial rather than residential development. The basic commodity for development is still real property that has adequate infrastructure and is available for a reasonable value. Obstacles such as inadequate public infrastructure create pinch points in utility and transportation systems that prevent the concentric expansion of such systems. For developers to build on undeveloped land beyond such pinch points creates significant off-site improvements costs which may be financially fatal to the proposed development project. Examples of such pinch 86 points are the lack of sewer capacity in neighborhoods like Campbell and Park avenues; and the lack of adequate roadway width in certain neighborhoods like along Milwaukee Drive. This is where our strategy of NICE Neighborhoods can be utilized to orient and focus our infrastructure investment toward those areas, both commercial and residential, that offer growth in value and tax base. It must also be emphasized that this strategy does not abandon maintenance of existing infrastructure that serves neighborhoods as well. After all, this infrastructure must be kept adequate to support our goals of redevelopment in existing neighborhoods as one of the key ways to increase the community's assessed value. Funding Process Essentially, NICE Neighborhoods becomes a strategy and policy of the City to comprehensively coordinate and direct our public infrastructure improvements in such a way that assures a portion of such capital cost stimulates new development and increases tax base to our community. However, this strategy is unable to achieve results without the commitment of funding to public infrastructure. The Capital Facilities Plan (CFP) budget process would become the funding process and would be reviewed to assure that we are incorporating considerations for infrastructure funding to stimulate such economic and community development. Consultation with private developers, financial institutions, community associations and others will aid staffin determining the neighborhood areas which best meet the goals and objectives of the NICE Neighborhoods program. In the current 2004 Budget, the CFP has appropriations totaling $100,000 for a project termed Residential Infrastructure Development. This was established as a place-holder for funding, pending the NICE Neighborhoods program development. Depending upon the chosen project to receive this capital improvement, the City may have to amend or supplement this appropriation to achieve results in 2004. Like other capital projects, resources from other sources can be used to supplement capital funding. These sources could be public through grants or other appropriations, or private through impact fees, connection charges, owner participation, etc. The central point is that the City may elect to finance the public improvement to achieve the future development growth, and factor their rate of return on investment via various resources as they are available to the City. Staffwill review the current infrastructure needs and factor in the known areas for new development potential and develop recommendations for Council review in the CFP process each year. Considering the need for development and infrastructure improvement, it is anticipated that the need will likely exceed available resources for several years and the City will have several potential projects from which to choose for CFP priority in NICE Neighborhoods. Goals & Ob|ectives To recap the NICE Neighborhoods strategy, the following goals and objectives are incorporated: Goal: To stimulate economic development and increase the community tax base through strategic, public capital investment in neighborhoods with high development potential. 87 Objectives: · Increase tax base through Public Capital Improvements and Infrastructure · Maximize Return on Public Investment through Strategic Placement of Infrastructure · Prioritize Improvements toward neighborhoods of high development potential · Emphasis of eligible improvements on fi'ontage and off-site public infrastructure and facilities. · Focus on removing existing inadequate infrastructure obstacles to future development, especially those off-site. · Allow for supplemental, financial participation and leverage from outside resources, grants, latecomer connections, impact fees, LID's and other sources. · Authorize the capture of incremental property tax value for designated projects as a calculated funding source for public improvements to be dedicated as necessary to the NICE Neighborhoods Program. · Incorporate an on-going program appropriation in the CFP for NICE Neighborhoods contingent upon need and available resources. · Emphasize economy of scale whereby preference is given to attract larger or higher value development over smaller and lower value development. · Communicate with the development and financial community interests to determine needs for project selection. Through the adoption of the above goals and objectives, the City anticipates that this strategy of public capital investment will enhance our community. It will not only make our neighborhoods nice for living, but our community prosperous and dedicated toward improving our quality of life. 88 WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: APRIL 6, 2004 To: CITY COUNCIL FROM: Brad Collins, Community Development Director SUBJECT: Dekay Subdivision and SEPA Appeal Summary: A 22-1ot subdivision for the subject site was given preliminary approval on July 5, 1995, but expired without final approval within five years. A new 20-lot subdivision was submitted on January 9, 2004, and determined to be complete on January 12, 2004. The City Council must act on the preliminary subdivision at its April 6, 2004, meeting to be within the 90-day time limit set by RCW 58.17.140. The applicant may consent to a 21-day extension to the 90-day time limit or the clock may be stopped during the time an Environmental Impact Statement (ELS) is being done. Accordingly, the City Council should first take action on the SEPA appeal and then comply with the RCW's procedural requirements by deciding whether to consider the preliminary subdivision at the April 6th meeting, unless an EIS is required. Recommendation: The Department of Community Development recommends that the City Council deny the SEPA Appeal and confirm the SEPA Responsible Official's Determination of NonSignificance (DNS//1056). Following action on the SEPA Appeal and if the DNS is confirmed, staff recommends that the City Council concur with the Planning Commission's recommendation to approve the Dekay Subdivision citing the conditions, findings, and conclusions in Attachment A. Background / Analysis: The proposed 20-lot Dekay Subdivision is a 7.92 acre site situated on the south side of Thistle Street, on the east side of Albert Street, and is accessed only via Scribner Road and Old Mill Road. Except for an emergency road access and utility easement, the 20 lots have no access to Thistle Street, because of the BPA powerline easement on the north side of the northernmost lots. The site was cleared after the first preliminary subdivision approval, and the cleared land has increased the surface water runoff leaving the property via the natural drainage courses to the northwest of the subject site across Albert Street. SEPA Appeal: As evidenced by the SEPA appeal issues, concerns regarding adequate street improvements, particularly to Scribner Road at the City's Reservoir property and Old Mill Road due to right-of-way limitations, and stormwater drainage improvements must be addressed by either the subdivision 89 Council Memo - Dekay April 6, 20O4 Page 2 conditions and/or SEPA mitigation measures. The 1995 preliminary subdivision also received a Determination ofNonSignificance (DNS #629), which included mitigation measures for street and utility improvements that are still in effect. DNS #1056 adopted the existing DNS #629 as well as being a new DNS based on a new SEPA checklist and a second review of right-of-way and drainage impacts following the withdrawal of DNS #1055 issued on February 5, 2004, for the new 20-lot Dekay Subdivision. In all these subdivision and S£PA reviews, adequate street and drainage improvements have been required by either preliminary subdivision conditions of approval or SEPA mitigation measures. The SEPA Appeal states three reasons or issues for the appeal: 1. Additional traffic impact on and turning movements into Old Mill Road. The substandard condition of Old Mill Road is a concern that must be addressed before final subdivision approval within the five-year time limit for making the necessary improvements. However, traffic analyses have been done for subdivision of the subject site, and conditions have been recommended both by the Planning Commission and City staff to make appropriate provisions in improving the street to City arterial standards. Contrary to the appellant's assertion, two traffic analysis have been done for the proposed subdivision in 1995 and again in 2004. Both traffic analysis indicate that with required improvements the streets will meet the standards for safe travel for identified daily trips generated by the Dekay Subdivision. It is pointed out in the appeal itself that the Planning Commission recommended an additional condition of approval that Old Mill Road be improved to City arterial standards. The Planning Commission also added a condition that the intersection of Scribner Road and Old Mill Road be improved for better site distance. So, the City Council, even according to the appellant, has conditions of approval for the preliminary subdivision that mitigate the traffic impacts. 2. Scribner Road Right-of-Way. A previous condition and mitigation measure would require that Scribner Road also be improved to City access street standards. As mentioned earlier, to meet even the City's low impact development standards, more right-of-way will need to be obtained for both Scribner Road and Old Mill Road. While it may not be easy to obtain the necessary rights-of-way or to make the required improvements, the Dekay Subdivision conditions and mitigation measures must be met before final subdivision approval can be made within the five-year period. Acquisition of additional rights-of-way can be accomplished by the applicant and the City's Public Works & Utilities Department within the allowed time limit for final subdivision approval. Neither the Determination of NonSignifican (DNS #1056) nor the Planning Commission recommended conditions of approval rely on an assertion of the Public Works & Utilities staff or an assumption of the SEPA Responsible Official that the City currently has the necessary right-of-way for the applicant to make the required street improvements. The 90 Council Memo - Dekay April 6. 2004 Page 3 mitigation measure from the 1995 MDNS #629 adopted for the 2004 subdivision application and the conditions required under PAMC Chapter 16.08 and RCW 58.17.110 that were taken into consideration by the SEPA Responsible Official in issuing DNS #1056 after reconsidering the rights-of-way deficiencies and drainage design plans both mitigate the probable impacts resulting from the traffic generated by the proposed subdivision. 3. Drainage. Regarding the adverse impact concern for surface drainage from Scribner Road into Mill Creek, the impacts are to be mitigated by the new low impact development standards for an access road. These new low impact standards provide for a bio-swale drainage ditch system instead ora curb and gutter piping system. The higher impact curb and gutter street standard would make less provision for stormwater treatment of runoff entering into Mill Creek. The purpose of the bio-swale ditch design is to filter pollutants from the roadway stormwater runoff before it enters a natural drainage course such as Mill Creek. Moreover, the minor increases in impervious surface to the existing Scribner Road and Old Mill Road are not significant sources of additional stormwater runoff. Thus, the incremental increases in runoff from Scribner Road and Old Mill Road after required improvements are made were not deemed significant nor more adverse than the existing conditions by the SEPA Responsible Official. Based on these facts, City staff determined that the Dekay Subdivision, as conditioned, would meet the requirements for adequate provision of streets and utilities per PAMC Chapter 16.08, RCW 58.17.110, PAMC Chapter 15.04, and WAC 97-11. WAC 97-11-680(3)(a)(viii) and PAMC 15.04.280(D) provide that the procedural determinations by the City'-s Responsible Official shall be entitled to substantial weight in any appeal proceeding. While the appellant's concerns are valid, the SEPA mitigation measures, the subdivision conditions of approval, and the City's requirement standards for improvements adequately mitigate any adverse impacts due to traffic and drainage and make appropriate provisions for street and utility improvements. Preliminary Subdivision Approv.ai: The staff report reviews the requirements and the provisions made to satisfy both City and State regulations. As acknowledged earlier, concerns exist about street and utility improvements, including stormwater drainage, in the vicinity and for the subject property. However, the conditions and mitigation measures as well as the provisions in the preliminary subdivision application adequately address these concerns. Neighbors expressed not only concerns about traffic safety and stormwater drainage, which are addressed, but also about preservation of the rural character of this area which borders the County and Olympic National Park. The County staff and the Park staff reviewed the proposed subdivision and did not have any significant concerns. The proposed development is for Residential Single Family with 9,000 square foot minimum lot sizes, the lowest density currently planned in the City's Zoning Code. Development will help to reduce the surface water drainage for the cleared site by installing storm drainage facilities to City standards that minimize runoff events, which are not controlled in the present site condition, and will help to improve streets and to aid traffic movement in the area. Therefore, as conditioned, the proposed subdivisic~n is consistent with the City's Council Memo - Dekay April 6, 2004 Page 4 Comprehensive Plan, Zoning Code, and the public interest identified in the adopted Plan and Code as indicated in the staff report and the attached findings and conclusions. Attachments: Attachment A - Conditions, Findings, and Conclusions Attachment B - Excerpt of the Planning Commission March 10, 2004, Minutes Attachment C - DCD StaffReport of February 11, 2004 Attachment D - SEPA documents and project traffic analyses Attachment E - SEPA Appeal Attachment F - Public Comment Letters Attachment G - Subdivision Application G:\CN CLPKT~P LANNING\040604A.wpd 92 CONDITIONS, FINDINGS, AND CONCLUSIONS IN SUPPORT OF DEKAY PRELIMINARY SUBDIVISION: Conditions: 1. The interior cul-de-sacs shall be curvilinear with access to Lots 1, 10, 11, and 20 only from the cul-de-sacs, not from Albert Street. Albert Street and the interior cul-de-sacs shall be improved to the City's low impact development standards including 20' of asphaltic paving with a 4' walking path separated from the road way by a ditch constructed to City standards. Emergency vehicle 20' all weather access road is to be provided from Thistle to Eunice Street with the roadway barricaded in such a manner (to be approved by Public Works and Utility and Fire Departments) as to prevent access from the project to Thistle Street. The interior cul-de-sacs shall be named and dedicated to the City per the plat. Signage shall be placed on Albert Street, Scribner Road, and the interior cul-de-sacs indicating that on-street parking is prohibited along both sides of the streets. An additional 30' of right-of-way shall be dedicated along the south side of existing Scribner Road such that Scribner Road shall be improved to the City's low impact development standards including a 20' asphalt surface 10' each side of the centerline with a ditch and 4' walking path along one side of the right-of-way to Old Mill Road. The intersection of Scribner Road and Old Mill Road will be designed with an improved vision clearance and Old Mill Road will be improved to City arterial street standards. 2. Fire hydrants shall be placed and spaced as required by the City's Fire Department to a maximum 1000' of separation distance. Wording shall be placed on the final plat and recorded with the County Auditor upon filing of the final subdivision indicating that all residences shall be fitted with residential sprinkler systems prior to occupancy. 3. Prior to final plat approval, an 8 inch water service shall be extended to the lots as required by the Public Works and Utilities Department from Scribner Road along the southerly right-of-way to Albert Street to the proposed lots and connecting to the existing water main at Thistle/Eunice Streets. Installation of a 6" water main to service Lots 1 - 10 shall be done with water main hot taps by City personnel or an approved contractor. Water mains are to be within the City right-of-way or within an approved and dedicated 20' utility easement and off-site drainage easements will be required. A pressure reducing valve will be required at the BPA crossing. 4. Electric utility service to the subdivision shall be underground and be coordinated with other utilities in the trench. 5. Stormwater improvement plans shall be submitted for approval per the City's Urban Services Standards and Guidelines and installed prior to final plat approval. 6. An 8" sanitary sewer main shall be installed within the City right-of-way approximately 5 off the centerline within the City right-of-way per the Public Works Department. Side sewer lateral connections are to be 6" pvc and within the right-of-way with a 10' horizontal separation from water services. 4" x 4" pressure treated posts shall be placed at each end of the laterials, marked, and buried to a depth indicated on the post. Findings and Conclusions - Dekay Preliminary Subdivision April 6, 2004 Page2 7. Building address numbers provided by the City's Building Division shall be placed on the lots. Findings: 1. Preliminary approval is for a 20-unit subdivision submitted by Zenovic and Associates on January 9, 2004, for Richard Dekay. The site is approximately 7.92 acres in size, nearly rectangular in configuration and is located northeast of the intersection of Albert Street and Scribner Road in the southwest quarter of the southeast quarter of Section 15, T 30 N, R 6 W.W.M. The east and south lines of the subdivision form the City's property lines in this location. 2. The property was annexed to the City in 1991 with the condition that the previously platted 75-1ot subdivision be resubdivided to City standards prior to any sale of the individual lots. The lots were previously platted while in the County as part of Fogarty and Dolan's Second Addition. A 22 lot with an additional utility lot preliminary subdivision was approved on July 5, 1995, but was not finaled within the five year time period and so expired. 3. The site's east and south boundaries form the City's east and south City limits in this location. The east and south portions of the site also border the Peabody Creek channel and ravine and with the property owner being the Olympic National Park. The site slopes to the northeast at approximately a 5% grade in the area. Peabody Creek in this area is identified as a Type 3 creek in Section 15.20 of the City's Municipal Code which requires a 100' non disturbance corridor. The most southeastern lot in the proposed subdivision is located approximately 192 feet from the creek beck If after clearing it is discovered that any portion of the proposed lots contain the top of the creek ravine, a 25 foot non disturbance buffer will be required for buildings. 4. The subject property is identified by the Port Angeles Zoning Map as Single Family Residential (RS-9) which allows a density of up to 9 units per acre. The proposed drawing indicates that each lot in the proposed subdivision will be at least 9,000 square feet in area. 5. The purpose of thc City's RS-9, Residential Single Family zone is a low density residential zone intended to create and preserve urban single family residential neighborhoods consisting of predominantly single family homes on larger than standard Townsite-size lots. Uses that are compatible with and functionally related to a single family residential environment may be located in this zone. Because of land use impacts associated with nonresidential uses, few nonresidential uses are allowed in this zone and then only conditionally. This zone provides for a variety in the urban land use pattern for the City's single family residential neighborhoods, following a curvilinear street system of nonthrough public and private streets with irregularly shaped lots, minimum 75-foot front lot lines, and 60-foot rights-of-way for collector arterial streets in large rectangular blocks and usually located in outlying areas with large tracts of vacant buildable land. 94 Findings and Conclusions ~ Dekay Preliminary Subdivision April 6, 2004 Page3 6. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local requirements for the approval of subdivisions and Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the proposed plat, along with written recommendations of the City Departments, and shall either approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City Council within a period of 90 days after a preliminary plat has been submitted to the City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. 7. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision and determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys and other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, and schools and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 8. Section 16.08 PAMC requires that the final plat shall be submitted to the Community Development Department within five years after City Council approval of the preliminary plat. Said preliminary approval shall become void unless a final plat is submitted and approved by the City within the five year period. 9. The Port Angeles Public Works, Light, Parks, and Fire Departments reviewed the proposed short plat. Their comments and specific conditions have been incorporated in the Department's recommendation and conditions of approval. Water, power, garbage pickup, telecommunications, sewer, and emergency services are available within acceptable standards to the site or will be extended through conditions to the preliminary plat. 10. The subject property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive Plan land use map. 11. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service and electrical service. The proposal has been reviewed with respect to the Comprehensive Plan and the following Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy B.1, B.2, B.3, and B.4, Goal C; Transportation Element Goal A, Policy A.3, A.6, B. 11, B. 14, and B. 18; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B.1, B.3, B.4, B.5, B.6, B.7, C.2, C.3, C.4, and C.5. 12. The site is currently served by Old Mill Road and Scribner Road. Scribner Road is not fully improved. Old Mill Road is a collector arterial and is a designated school walking route but is not a designated bicycle route. The City's development standards will require 915 Findings and Conclusions - Dekay Preliminary Subdivision April 6, 2004 Page4 improvements to Scribner Road and the immediate access street - Albert Street - will be required such that the final roadway is an improved width of 20' with a ditch and 4' pedestrian walking path. A 20' all weather emergency access road is requested from the City's Public Works and Utilities Department from Eunice Street to Thistle Street with the roadway barricaded in such a manner that access from the project to Thistle Street is not encouraged. 13. The City's low impact development standards for suburban areas were adopted in 2003 with the understanding that subdivisions developed under the reduced standards would not allow for on-street parking. Site development and design for residential lots developed under the lower impact standards need to accommodate resident parking and visitor parking on-site. Roadside ditches developed under low impact development standards should be kept free of debris by adjacent property owners. 14. The owner of a construction site where a total of five acres or more of land area is disturbed that has a discharge of stormwater to a surface water or storm sewer system must apply to the State Department of Ecology for a General Permit for Stormwater Discharge Associated with Construction Activities. 15. Building permits are required for all structures within the subdivision. All local building and Fire Codes shall be complied with during construction including residential sprinkler systems. Information will be filed with the plat identifying the requirement so that property owners are aware of the requirement prior to purchase. 16. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. The Port Angeles School District had no concerns as the school population is low. 17. Property owners within 300 feet of the proposed subdivision were mailed notice of the proposal on January 12, 2004. The property was posted on January 12, 2004, and publication appeared in the Peninsula Daily News on January 15, 2004. Written comments were received from ten area neighbors who do not favor development of the property (comments are attached with this report). A significant change in the quality of life that exists for neighbors in the sparsely developed suburban area is anticipated as well as concerns relating to the expected impact to Scribner Road which is currently a narrow gravel roadway. The extension of Albert Street north to the Thistle/Rose Street area is also of concern to at least one author as the Thistle/Rose Street area contains undeveloped, narrow, gravel, streets that are a significant concern without any added traffic. The applicant does not propose an access to the Thistle/Rose Street area from the subdivision. 18. The City's Parks Department responded that they are aware of the preliminary proposal and although area is below the level of service standard for the area for parks, they do not believe the level of service for the area will be hampered as a result of the proposed development. The nearest public park play area is more than one-half mile from the site. The Port Angeles High School is located north of the site more than one-half mile from the site with the closest public element_ar,cl, school being Jefferson Elementary School. The nearest Public playground area is a~}l~e Port Angeles High School. FiJ~ding$ and Conclusions - Dekay Preliminary Subdivision ,4pril 6, 2004 Page5 19. The site will be serviced by the City's Police, Fire, and Public Works Departments and phone service from Qwest. All utilities including potable water, sanitary waste, and refuse collection are available in the area. 20. A previous Mitigated Determination of Non-Significance (MDNS #629) was issued for a previous proposal to resubdivide the property into 22 lots and one utility parcel on June 13, 1995. Mitigation measures were included to address needed road and water utility upgrades. The current application resulted in the issuance of an adoption of a previous mitigated determination of nonsignificance (MDNS #629) and a new determination of nonsignificance (DNS #1055) on February 5, 2004, without the imposition of additional mitigation measures as the issues covered under the previous MDNS are addressed by the applicant in the current application or with similar conditions as part of the preliminary approval for the new 20-lot subdivision. On March 9, 2004, a new determination of nonsignificance (DNS #1056) was substituted for DNS #1055, following additional review of the rights-of-way and drainage information by the City's Public Works and Utilities Department. This action satisfies the City's responsibility under the State Environmental Policy Act (SEPA). 21. The Planning Commission's decision is a recommendation to the City Council. The Commission acts as the City's hearing body for preliminary_ subdivision approval. Reports are advisory only to ensure conformance of the proposed subdivision to the general purposes of the City's Comprehensive Plan and to planning standards and specifications adopted by the City. 22. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. A School District representative indicated that the general school population is low at present. Conclusions: A. As conditioned, the proposed short plat is consistent with the Port Angeles Comprehensive Plan and Zoning Code. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance, Chapter 16.08 PAMC, and Chapter 58.17 RCW of the Washington State Subdivision Act C. As conditioned, appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. D. As conditioned, signage educating residents and visitors as to the prohibition of on-street parking will ensure that interior streets remain passable for public safety situations where on-street parking could prevent ease of passage for emergency vehicles and sight distance safety issues. {~ 7 Findings and Conclusions - Dekay Preliminary Subdivision April 6, 2004 Page6 E. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the State of Washington Growth Management Act. Adopted by the Port Angeles City Council at its meeting of April 6, 2004. Richard Headrick, Mayor Becky J. Upton, City Clerk 98 Planning Cotnmission Minutes March 10, 2004 Page 2 PRELIMINARY SUBDIVISION - DEKAY - East end of Scribner Road at Albert Street: (This hearing is continued from February 11, 2004.) Chair Hewins reopened the public heating. Steve Zenovic, 619 South Peabody, Port Angeles, noted a resubmitted drawing that indicates aj oint utility/emergency ingress/egress easement extending from the east end of the north cul-de-sac to Thistle Street, and a twenty foot (20t) easement has also been provided along the south property line adjoining the adjacent property for the extension of utilities as directed by the Commission at the previous meeting. Mr. Zenovic responded to Commissioner Nutter regarding the planned stormwater system and how the engineered system would discharge stormwater from the area. All runoff will be directed to a subsurface detention system which will flow through the northwest comer of the site to the City's existing stormwater system north of the site. Development runoff will not increase stormwater from the site. Commissioner Nutter continued to ask for clarification as to how stormwater can be predicted. Mr. Zenovic responded that when planning for a stormwater system, you plan for a 25- year rainfall event and therefore you over-engineer for the worst case scenario. In response to Commissioner Nutter, Mr. Zenovic responded that the road crossing for Mill Creek will be contained within the necessary right-of-way but such a crossing as yet has not been designed because the applicant has not received preliminary approval and will not incur those engineering costs until he is given preliminary approval for the proposal. A hydraulic permit will be needed from the Washington State Department of Fish and Wildlife for the Scribner Road improvement and crossing of Old Mill Creek. Mr. Zenovic answered Commissioner Schramm with regard to a previous statement that the City does not have sufficient right-of-way to develop Scribner Road to minimum standards in the area in that a neighboring property owner has agreed to dedicate the additional 30' needed along the south side of the existing right-of-way to provide the needed width for the road improvement. The City has adequate width from Old Mill Road east to Mill Creek. Mr. Zenovic responded to Commissioner Rasmussen regarding Old Mill Road standards in that, given the current traffic volume, Old Mill Road is a substandard roadway. The proposed subdivision will increase the road traffic by approximately 17%. Commissioner Nutter continued questioning Mr. Zenovic regarding the stormwater drainage engineering issues and indicated that traffic along Old Mill Road is also a concern. Mr. Zenovic answered that the planned stormwater system will put additional stormwater into the existing system but it will be a controlled flow where now the water has no system and is totally uncontrolled. While the volume of stormwater leaving the site will not decrease, there will no longer be a peak flow period so less water will be apparent. Commissioner Schramm asked if staffcould address the right-of-way issues along Old Mill Road. Jim Mahlum, Public Works Utilities and Engineering Department, responded that the City does not have the necessary right-of-way to widen Old Mill Road to build to the City's roadway standards. The width of Old Mill Road varies from 60' to 40' in width. A design to upgrade Old Mill Road was on the books some twenty years ago that has since been taken off the table and is not in the currently in the City's capital improvement plans due to a lack of funding and building in the area as compared to other areas of the City. Planning Commission Minutes March 10. 2004 Page $ Commissioner Schramm asked about the City's plans to upgrade the stormwater system in the Canyonedge Drive area. Ifa stormwater utilityis imposed, more money will be available to build funds for the redevelopment of previously developed areas where there is currently no mechanism to put in new stormwater systems. There is currently no means with which to provide storrnwater improvements other than when new subdivisions are developed, and those new subdivisions should not have to bear the burden of previous subdivisions that have inadequate drainage systems. Director Collins noted that the proposed plan does not show Albert Street as being improved to the north limit of Lot 20, and should be extended so that the entire portion of Albert Street adjacent to the subdivision is eventually improved. The improvement of Albert Street to the north line of Lot 20 is not intended to encourage access to Thistle Street but is to ensure that when the west side of Albert Street develops, that property owner will not have to complete the street improvement. In response to Commissioner Hewins' question as to why the developer is nOt required to improve Old Mill Road, Jim Mahlum answered that the entire burden of upgrading Old Mill Road should not be placed on a single developer when the roadway is heavily used and greatly impacted by properties located south of Scribner Road in the county that have no outlet other than Old Mill Road. It should not be the total responsibility of City residents to upgrade the only roadway to all of these properties but may have to be done by an LID. The developer will have to agree to a future LID improvement to Old Mill Road just like any other property owner in the area. Director Collins added that the developer Will be required to improve the intersection of Scribner Road and Old Mill Road as part of the road improvements required for the development. Additionally, he noted that Lot 11 of the subdivision has been reduced in area to allow a legal access to Coyote Run Lane, which is in the county but crosses the applicant's property. The applicant is not sure how this encroachment went unnoticed for so long but is willing to provide legal access to Coyote Run Lane residents in this manner. Dave Neupert, 403 South Peabody, Port Angeles, spoke for Attorney Steve Oliver who was unable to be present. Mr. Neupert summarized that the key points of concern are: (1) improvement to Scribner Road; (2) significant drainage in the area; and (3) traffic on Old Mill Road. Dave Becket, 5003 Old Mill Road, Port Angeles submitted a copy of a quit claim deed indicating that his family owns 30' of Scribner Road which provides access to the City's water reservoir, and that the City does not own the property but only has an ingress/egress easement for access to the reservoir site. The 30' is not for sale, and, as the property is not for sale, Scribner Road cannot be widened to allow further development or to provide for an upgraded road access to the area. Joyce Underwood, 5027 South Coyote Run, Port Angeles presented a copy of the conditions, covenants, and restrictions for a development on Woodhaven Lane within the City and noted that lots along Woodhaven Lane are approximately one acre in area. There being no'further discussion, Chair Hewins closed the public heating. Commissioner Hewins commented that with regard to road development in suburban areas where Iow impact development standards are proposed, cheaper roads doesn't necessarilymean that the homes will be cheap or will not fit in with the area development. Commissioner Rasmussen was concerned that the proposed subdivision does not follow a logical progression of development. The property is isolated from more developed areas which he considers spotty development and is not connected in a logical manner to other developed areas. Additionally, he expressed concern about the safety of a pond that is located south of the road way along Scribner Road. The City's current housing stock appears to be adequate to accommodate two 100 Planning Commission Minutes March 10. 2004 Page 4 to three year's growth before saturation so he questioned whether there is a need for so many new lots? Commissioner Schramm pointed out that there is no motivating factor for developing roads and stormwater systems without new development. If property is never developed, improvements will not be required. No one likes change but change is a reality that everyone lives through. New development provides housing for families, is in the betterment of the community, and will justify and stimulate the City's expenditures in an area. Commissioner Nutter was not willing to allow the proposed development without improvements first being placed including drainage issues. She was concerned with the property right-of-way ownership issue. Commissioner Honnold was uncomfortable approving the preliminary without the ownership issue spoken about by Mr. Becker being addressed. Commissioner Hewins noted that this is a preliminary plat and conditions attached to the preliminary approval will ensure that the required improvements will be made before the plat can be finaled. If the conditions cannot be made, the plat cannot be finaled. The proponent needs some assurance that he can proceed, which is what preliminary approval will accomplish, and he will then attempt to meet whatever conditions are imposed. The City feels that the right-of-way available along Scribner Road will allow for the roadway improvement that many people who access their properties from the road have testified needs to be made. However, without also requiring improvement to Old Mill Road, he could not support the preliminary proposal. Commissioner Nutter moved to direct staff to draft findings and conclusions that would support a recommendation of denial of the preliminary subdivision. The motion was seconded by Commissioner Rasmussen and failed 3 - 4 with Commissioners Nutter, Hewins, and Rasmussen voting for the motion and Commissioners Schramm, Philpott, Norton, and Honnold voting in the negative. Commissioner Philpott stated that it is unfair to hold up development because the City hasn't improved the main road system. He believes that the City should complete its road system to the City limits so that development can more readily occur. Commissioner Schramm moved to forward a recommendation of approval to the City Council with an amended added condition requiring upgrade to Old Mill Road to the City's standards for traffic and that the issue of right-of-way along Scribner Road be settled favorably such that Scribner Road is improved per the City's low impact development standards to Old Mill Road citing the following conditions, findings, and conclusions: Conditions: 1. The interior cul-de-sacs shall be curvilinear with access to Lots 1, 10, 11, and 20 only from the cul-de-sacs, not from Albert Street. Albert Street and the interior cul-de-sacs shall he improved to the City's low impact development standards including 20' of asphaltic paving with a 4' walking path separated from the road way by a ditch constructed to City standards. Emergency vehicle 20' all weather access road is to be provided from Thistle to Eunice Street with the roadway barricaded in such a manner (to be approved by Public Works and Utility and Fire Departments) as to prevent access from the project to Thistle Street. The interior cul-de-sacs shall be named and dedicated to the 101 Planning Commission Minutes March 10, 2004 Page 5 City per the plat. Signage shall be placed on Albert Street, Scribner Road, and the interior cul-de-sacs indicating that on-street parking is prohibited along both sides of the streets. An additional 30' of right-of-way shall be dedicated along the south side of existing Scribner Road such that Scribner Road shall be improved to the City's low impact development standards including a 20' asphalt surface 10' each side of the centerline w/th a ditch and 4' walk/ng path along one side of the right-of-way to Old Mill Road. The intersection of Scribner Road and Old Mill Road will be designed with an improved vision clearance and Old Mill Road will be improved to City arterial street standards. 2. Fire hydrants shall be placed and spaced as required by the City's Fire Department to a maximum 1000' of separation distance. Wording shall be placed on the final plat and recorded with the County Auditor upon filing of the final subdivision indicating that all residences shall be fitted with residential sprinkler systems prior to occupancy. 3. Prior to final plat approval, an 8 inch water service shall be extended to the lots as required by the Public Works and Utilities Department from Scribner Road along the southerly right-of-way to Albert Street to the proposed lots and connecting to the existing water main at Thistle/Eunice Streets. Installation of a 6" water main to service Lots 1 - 10 shall be done with water main hot taps by City personnel or an approved contractor. Water mains are to be within the City right-of-way or within an approved and dedicated 20' utility easement and off-site drainage easements will be required. A pressure reducing valve will be required at the BPA crossing. 4. Electric utility service to the subdivision shall be underground and be coordinated with other utilities in the trench. 5. Stormwater improvement plans shall be submitted for approval per the City's Urban Services Standards and Guidelines and installed prior to final plat approval. 6. An 8" sanitary sewer main shall be installed within the City right-of-way approximately 5 off the centerline within the City right-of-way per the Public Works Department. Side sewer lateral connections are to be 6" pvc and within the right-of-way with a 10' horizontal separation from water services. 4" x 4" pressure treated posts shall be placed at each end of the laterials, marked, and buried to a depth indicated on the post. 7. Building address numbers provided by the City's Building Division shall be placed on the lots. Findings: 1. Preliminary approval is for a 20-unit subdivision submitted by Zenovic and Associates on January 9, 2004, for Richard Dekay. The site is approximately 7.92 acres in size, nearly rectangular in configuration and is located northeast of the intersection of Albert Street and Scribner Road in the southwest quarter of the southeast quarter of Section 15, T 30 N, R 6 W.W.M. The east and south lines of the subdivision form the City's property lines in this location. 'l 0~} Planning Commission Minules March 10, 2004 Page 6 2. The property was annexed to the City in 1991 with the condition that the previously platted 75-1ot subdivision be resubdivided to City standards prior to any sale of the individual lots. The lots were previously platted while in the County as part of Fogarty and Dolan's Second Addition. A 22 lot with an additional utility lot preliminary subdivision was approved on July 5, 1995, but was not finaled within the five year time period and so expired. 3. The site's east and south boundaries form the City's east and south City limits in this location. The east and south portions of the site also border the Peabody Creek channel and ravine and with the property owner being the Olympic National Park. The site slopes to the northeast at approximately a 5% grade in the area. Peabody Creek in this area is identified as a Type 3 creek in Section 15.20 of the City's Municipal Code which requires a 100' non disturbance corridor. The most southeastern lot in the proposed subdivision is located approximately 192 feet from the creek bed. If after clearing it is discovered that any portion of the proposed lots contain the top of the creek ravine, a 25 foot non disturbance buffer will be required for buildings. 4. The subject property is identified by the Port Angeles Zoning Map as Single Family Residential (RS-9) which allows a density of up to 9 un/ts per acre. The proposed drawing indicates that each lot in the proposed subdivision will be at least 9,000 square feet in area. 5. The purpose of the City's RS-9, Residential Single Family zone is a low density residential zone intended to create and preserve urban single family residential neighborhoods consisting of predominantly single family homes on larger than standard Townsite-size lots. Uses that are compatible with and functionally related to a single family residential environment may be located in this zone. Because of land use impacts associated with nonresidential uses, few nonresidential uses are allowed in this zone and then only conditionally. This zone provides for a variety in the urban land use pattern for the City's single family residential neighborhoods, following a curvilinear street system of nonthrough public and private streets with irregularly shaped lots, minimum 75-foot front lot lines, and 60-foot rights-of-way for collector arterial streets in large rectangular blocks and usually located in outlying areas with large tracts of vacant buildable land. 6. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local requirements for the approval of subdivisions and Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the proposed plat, along with written recommendations of the City Departments, and shall either approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City Council within a period of 90 days after a preliminary plat has been submitted to the City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. 7. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State. Section 58.17.110 requires a city to inquire into the public use and interest propose]l~.~e served by the establishment of a Planning Commission Minzttes Mm'ch 10, 2004 Page 7 subdivision and determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys and other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, and schools and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 8. Section 16.08 PAMC requires that the final plat shall be submitted to the Community Development Department within five years after City Council approval of the preliminary plat. Said preliminary approval shall become void unless a final plat is submitted and approved by the City within the five year period. 9. The Port Angeles Public Works, Light, Parks, and Fire Departments reviewed the proposed short plat. Their comments and specific conditions have been incorporated in the Department's recommendation and conditions of approval. Water, power, garbage pickup, telecommunications, sewer, and emergency services are available within acceptable standards to the site or will be extended through conditions to the preliminary plat. 10. The subject property is identified as Low Density Residential. (LDR) on the Port Angeles Comprehensive Plan land use map. 11. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service and electrical service. The proposal has been reviewed with respect to the Comprehensive Plan and the following Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy B.1, B.2, B.3, and B.4, Goal C; Transportation Element Goal A, Policy A.3, A.6, B.11, B.14, and B.18; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B.1, B.3, B.4, B.5, B.6, B.7, C.2, C.3, C.4, and C.5. 12. The site is currently served by Old Mill Road and Scribner Road. Scribner Road is not fully improved. Old Mill Road is a collector arterial and is a designated school walking route but is not a designated bicycle route. The City's development standards will require improvements to Scribner Road and the immediate access street - Albert Street - will be required such that the final roadway is an improved width of 20' with a ditch and 4' pedestrian walking path. A 20' all weather emergency access road is requested from the City's Public Works and Utilities Department from Eunice Street to Thistle Street with the roadway barricaded in such a manner that access from the project to Thistle Street is not encouraged. 13. The City's low impact development standards for suburban areas were adopted in 2003 with the understanding that subdivisions developed under the reduced standards would not allow for on-street parking. Site development and design for residential lots 104 · Planning Commission Minutes March 10. 2004 Page 8 developed under the lower impact standards need to accommodate resident parking and visitor parking on-site. Roadside ditches developed under low impact development standards should be kept free of debris by adjacent property owners. 14. The owner of a construction site where a total of five acres or more of land area is disturbed that has a discharge of stormwater to a surface water or storm sewer system must apply to the State Department of Ecology for a General Permit for Stormwater Discharge Associated with Construction Activities. 15. Building permits are required for all structures within the subdivision. All local building and Fire Codes shall be complied with during construction including residential sprinkler systems. Information will be filed with the plat identifying the requirement so that property owners are aware of the requirement prior to purchase. 16. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. The Port Angeles School District had no concerns as the school population is low. 17. Property owners within 300 feet of the proposed subdivision were mailed notice of the proposal on January 12, 2004. The property was posted on January 12, 2004, and publication appeared in the Peninsula Daily News on January 15, 2004. Written comments were received from ten area neighbors who do not favor development of the property (comments are attached with this report). A significant change in the quality of life that exists for neighbors in the sparsely developed suburban area is anticipated as well as concerns relating to the expected impact to Scribner Road which is currently a narrow gravel roadway. The extension of Albert Street north to the Thistle/Rose Street area is also of concern to at least one author as the Thistle/Rose Street area contains undeveloped, narrow, gravel, streets that are a significant concern without any added traffic. The applicant does not propose an access to the Thistle/Rose Street area from the subdivision. 18. The City's Parks Department responded that they are aware of the preliminary proposal and although area is below the level of service standard for the area for parks, they do not believe the level of service for the area will be hampered as a result of the proposed development. The nearest public park play area is more than one-half mile from the site. The Port Angeles High School is located north of the site more than one-half mile from the site with the closest public elementary school being Jefferson Elementary School. The nearest public playground area is at the Port Angeles High School. 19. The site will be serviced by the City's Police, Fire, and Public Works Departments and phone service from Qwest. All utilities including potable water, sanitary waste, and refuse collection are available in the area. 20. A previous Mitigated Determination of Non-Significance (MDNS #629) was issued for a previous proposal to resubdivide the property into 22 lots and one utility parcel on June 105 Planning Commission Mimttes March 10, 2004 Page 9 13, 1995. Mitigation measures were included to address needed road and water utility upgrades. The current application has resulted in the issuance of An Adoption ora Previous Document and Determination of Nonsignificance issued on February 5, 2004, without the imposition of additional mitigation measures as the issues covered under the previous MDNS are addressed by the applicant in the current application with conditions as part of the preliminary approval. Th_is action satisfies the City's responsibility under the State Environmental Policy Act (SEPA). 2I. The Planning Commission's decision is a recommendation to the City Council. The Commission acts as the City's hearing body for preliminary subdivision approval. Reports are advisory only to ensure conformance of the proposed subdivision to the general purposes of the City's Comprehensive Plan and to planning standards and specifications adopted by the City. 22. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. A School District representative indicated that the general school population is low at present. Conclusions: A. As conditioned, the proposed short plat is consistent with the Port Angeles Comprehensive Plan and Zoning Code. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance, Chapter 16.08 PAMC, and Chapter 58.17 RCW of the Waskington State Subdivision Act C. As conditioned, appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. D. As conditioned, signage educating residents and visitors as to the prokibition of on-street parking will ensure that interior streets remain passable for public safety situations where on-street parking could prevent ease of passage for emergency vehicles and sight distance safety issues. E. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the State of Waskington Growth Management Act. The motion was seconded by Commissioner Norton. In discussion of the motion, Commissioner Rasmussen responded to Commissioner Philpott that it is not logical to expect City residents to pay for upgrading streets in support of illogical development. It is unfair to the City to 106 Plnnning Comlllission Minutes Mm'ch ]0, 2004 .Page 10 expect residents to develop the roads when it's the developer's responsibility to fix the roads. That ds what-he referred to earlier-by a logical development sequence.-..The proposal results in a hopscotch development. Commissioner Nutter would vote against the motion because changes discussed prior to the previous motion were not included in the current motion such as common use ora utility ditch. The legal issue offight-of-wayneeds to be resolved before a decision is made including the future impact to Rhodes Road from the extension of Albert Street and use by unauthorized users and stormwater issues are still a concern.. The motion was called for and passed 5 - 2 with Commissioners Philpott, Norton, Hewins, Schramm, and Honnold voting for the motion and Commissioners Nutter and Rasmussen voting against the motion. Commissioner Nutter explained that her reasons for voting against the motion were because changes this is not a logical development given the rural nature of the area and the amount of undeveloped land between the site and other developed areas; and that improvement needs to be made to Old Mill Road as well as Scribner Road if such a development were to be approved. Comm/ssioner Rasmussen agreed with Commissioner Nutter and included the potential danger caused by the above grade pond located at the south side of Scribner Road as a reason to deny the subdivision. 107 108 poR WASHINGTON, U.S.A. COMMUNITY DEVELOPMENT STAFF REPORT TO: Planning Commission FROM: Sue Roberds, Assistant Planner DATE: February 11, 2004 RE: Preliminary Subdivision - DEKAY AGENT: Zenovic and Associates OWNER: George Dekay LOCATION: Northeast comer of Scribner Road and Albert Street PROPOSAL: Development of a 7.92 acre site located in the RS-9, Residential Single Family zone into 20 residential building sites RECOMMENDATION: The Department recommends that the Planning Commission forward a recommendation of approval to the City Council of the preliminary 20-unit subdivision with 7 conditions, 22 findings, and 5 conclusions identified in Attachment "A" to this report. PROPERTY CHARACTERISTICS: The 7.92 acre site has a rectangular configuration and is situated on the south side of Thistle Street east of Albert Street in the southwest quarter of the southeast quarter of Section 15, T 30 N, R 6 W.W.M. The property was annexed to the City in 1991 with the condition that the previously platted 75-1ot subdivision be resubdivided to City standards prior to any sale of the individual lots. The lots were originally platted (while in the County)as a portion of Fogarty and Dolan's Second Addition. (A map of the preexisting property platting configuration is attached to this report.) Access to the site is from Old Mill Road to Scribner Road to Albert Street. Two cul de-sacs are proposed as local service streets serving the new lots with access directly onto Albert Street. Coyote Run (a private road in the County) extends from the intersection of Scribner Road and Albert Street south in this location. A 100-foot wide utility transmission line for the Bonneville Power Authority bisects the north portion of the site abutting Thistle Avenue. The site slopes in a generally north direction at an approximately 5% grade. The east boundary and approximately one-half of the south boundary of the site is adjacent to the Peabody Creek corridor and the Olympic National Park. The remaining portion 109 DEKAY Subdivision February 11,2004 Page 2 of the south boundary and properties to the west are large parcel residential tracts (1.5 to 5 acre tracts) with a Citywater reservoir located between the site and Old Mill Road. Approximately eight properties are developed with access to Scriber Road including the City's reservoir site. PREVIOUS ACTION: A 22 lot with an additional utility lot preliminary subdivision was approved on July 5, 1995, for the subject site. The preliminary plat was not finaled within the five year required time period and so expired in July, 2000. DEPARTMENTAL REVIEW: The Fire Department had no objections to the preliminary subdivision. The subdivision is outside of the Fire Department's 4 minute emergency response time area. Each single family residence the new subdivision outside of the four minute response area shall be equipped with a residential sprinkler system. Such subdivisions shall be allowed to have reduced standards for cul-de-sac size and fire hydrant spacing. A new fire hydrant must be installed to serve the subdivision preferably located at the west end of the north cul-de-sac (northeast comer of Albert and the north cul-de-sac). The Light Division of the City's Public Works and Utilities Department Electrical plans and costs will be determined upon approval of submitted plan. Approximate location is 24' from platted center line. The City will be responsible for the following items: · Providing and installing conduit, vaults, sectionalizing cabinet, cable and related equipment in the utility right of way. · Providing and installing padmount transformers and pedestals, · Providing and installing street lights. The owner / contractor will be responsible for the following: · All costs of labor & materials provided by the City. · Survey / staking property comers & and cul-de-sac bulb radius, bring area to final grade and provide trenching (24" x 47" depth x 900' +/- length), meeting WAC Chapter 296- 155N Excavation, Trenching, and Shoring requirements. · All backfill and compaction, including street crossing on 14th Street. · Coordination with other utilities for joint use of electrical trench (telephone, cable, etc.). The Engineering Division of the City's Public Works and Utilities Department had no concerns with the proposed division but will require: 1. All public improvements shall be in accordance with the City's Urban Services Standards and Guidelines. 2. Right of way - 60' for interior cul-de-sac streets which shall be improved per the City's suburban development standards and dedicated to the City per the plat. 3. Required street improvements will include 10' asphalt surfacing on either side of the existing platted center line of Albert Street and Scriber Road with shoulders, ditches and walking path. 110 DEKAY Subdivision February 11, 2004 Page 3 4. Underground utilities are required within the proposed subdivision as shown: · 8" water main within the 30' Albert Street right-of-way connecting to the existing water main at Thistle and Eunice Streets. Installation of a 6" water main to service Lots 1 - 10 with water main hot taps by City personnel or an approved contractor. Water mains are to be within City right-of-way or within a 20' dedicated utility easement. · Storm drainage / detention / manholes are to be within city right-of-way or a 20' dedicated utility easement. Storm drainage from adjacent properties (west) is to be directed into the approved drainage system for this subdivision by way of a dedicated 20' easement. All topographic contours must be labeled. · 8" sanitary sewer main (approximately 5' east of center line) to be within city right-of-way. Side sewer lateral connections are to be 6" pvc within city fight of way with a 10' horizontal separation from water services. Install 4" x 4" pressure treated posts at each end of lateral, marked s/s and buffed depth indicated on post. 5. Driveway culverts when installed will be restricted to 30' in length. Installation of 4' walking path within subdivision shall be to City's low impact development standards. 6. A traffic analysis may be required. 7. A 20' emergency vehicle access all weather road is to be provided from Eunice Street to Thistle Street with the roadway barricaded in such a manner that access from the project to Thistle Street is not allowed. Location of barricade to be approved by the Public Works and Utility and Fire Departments. 8. Additional fight-of-way and a 20' utility easement for future water transmission facility may be required along the south edge of the site at the east end of Scribner Road. 9. Access to Lots 1,10, 11, and 20 shall be from interior cul-de-sacs not from Albert Street. 10. Easements for off site drainage are required. A pressure reducing valve (PRV) will be required at the BPA crossing. The Building Department commented that any covenants more restrictive than Planning Division or Building Code shall be enforced by others. The City's Parks and Recreation Department noted that no new parks are planned for the area or within the subdivision. The nearest recreation area is the Port Angeles High School approximately one-half mile north of the site. The Port Angeles School District was sent a copy of the subdivision proposal and commented that the proposal will have no negative effect on local area schools as the school population at present is below capacity. PUBLIC COMMENT: Property owners within 300 feet of the proposed subdivision were mailed notice of the proposal on January 12, 2004. The property was posted on January 12, 2004, and publication appeared in the Peninsula Daily News on January 15, 2004. Written comments were received from ten area neighbors who do not favor development of the property (comments are attached with this report). The quality of life that currently exists in the rural suburban area is the main area of concern along with the impact to Scribner Road which is currently a narrow gravel roadway. The extension of Albert Street north to DEKAY Subdivision February 11, 2004 Page 4 the Thistle/Rose Street area is also of concern to at least one author as the Thistle/Rose Street area contains undeveloped, narrow, gravel, streets that are a significant concern without any added traffic. ZONING: The Zoning Map identifies the site as Residential Single Family (RS-9). The purpose and intent of this zone is as follows: "This is a low density residential zone intended to create and preserve urban single family residential neighborhoods consisting of predominantly single family homes on larger than standard Townsite-size lots. Uses that are compatible with and functionally related to a single family residential environment may also be located in this zone. Because of land use impacts associated with nonresidential uses, few nonresidential uses are allowed in this zone and then only conditionally. This zone provides for a variety in the urban land use pattern for the City's single family residential neighborhoods, following a curvilinear street system of nonthrough public and private streets with irregularly shaped lots, minimum 75-foot front lot lines, and 60- foot rights-of-way for collector arterial streets in large rectangular blocks and usually located in outlying areas with large tracts of vacant buildable land." Minimum lot area is 9,000 square feet. All lots shall comply with the minimum area and dimensional requirements as follows: Front: 25 feet Rear: 25 feet, except 10 feet for detached accessory buildings in the rear one-third of the lot. Interior Side: 8 feet, except 3 feet for detached accessory buildings in the rear Maximum Height: 30 feet Lot Coverage: 30% COMPREHENSIVE PLAN: The Comprehensive Plan establishes the long range goals and policies of the City. It is the basis upon which City officials are to make land use decisions. Any project proposed in the City must be consistent with the goals and policies of the Comprehensive Plan. The following goals and policies appear to be the most relevant to the proposal: Designation The Comprehensive Plan and Land Use Map identifies the site as Low Density Residential (LDR). Low Density Residential allows an overall residential density of a project to range up to 9 units per net acre and is intended to be for the development of single family homes. The following goals, policies and objectives have been identified as being the most relevant to the proposed subdivision: IV. GROWTH MANAGEMENT ELEMENT Goal A: To manage growth in a responsible manner that is beneficial to the community as a whole, is sensitive to the rights and needs of individuals and is consistent with the State of Washington's Growth Management Act. 112 DEKAY Subdivision February 11, 2004 Page $ V. LAND USE ELEMENT Goal A: To guide current and future development within the City in a manner that provides certainty to its citizens about future land use and the flexibility necessary to meet the challenges and opportunities of the future. Policy A.2: All land use decisions and approvals made by the City Council and/or any of its appointed Commissions, Boards or Committees should be consistent with the Comprehensive Plan and its land use map. Goal B: To have a community where residential development and use of the land are done in a manner that is compatible with the environment, the characteristics of the use and the users, and the desired urban design of the City. Policy B.1: Urban services shall be available for all residential areas as required by the Capital Facilities Element concurrency policy. Policy B.2: Single family lots should be of reasonable shape and should have access provided by an alley or by a local access street or a collector arterial. Policy B.3: All residential developments should be designed with the provisions of fire protection and service vehicle access as key factors in the street design and circulation pattern. For efficient circulation, rights-of-way should be obtained and improvements made to further the grid street pattern of the City. Cul-de-sacs may be permitted when designed as an integral part of the major grid street pattern of the City. Policy B.4: All residential developments should be encouraged to preserve and capitalize on existing unusual, unique, and interesting natural features, should preserve and utilize natural vegetation, should utilize and preserve scenic views, should maximize southern exposures, should offer protection from prevailing winds, and should be designed to minimize energy use. Goal C: To have a community of viable districts and neighborhoods with a variety of residential opportunities for personal interaction, fulfillment and enjoyment, attractive to people of all ages, characteristics and interests. VI. TRANSPORTATION ELEMENT Goal A: To develop a coordinated, multi-modal transportation system which serves all areas of the city and all types of users in a safe, economical, and efficient manner. Policy A.3: The collector arterial streets and local access streets should serve primarily local traffic with special emphasis on safety for pedestrian traffic. Policy A.6: Planning for transportation services and facilities (including public streets, bikeways, pedestrian walkways, and public and private air, marine and land transit services and facilities) shall be performed consistent with the goals and policies of the Capital Facilities Element. 113 DEKAY Subdivision February 11, 2004 Page 6 Policy B.11: New arterial streets, local access streets, and alleys should be designed and constructed to conform to the Statewide National Functional Classification System for Federal Aid Systems, WSDOT, and Transportation Improvement Board minimum design standards and standards as adopted by the City. Policy B.14: Off-street parking should be sufficient and accessible within business and residential areas to ensure that the traffic flow of the street is not impaired. Policy B.18: Police and fire protection should be a key factor in residential subdivision street designs and circulation pattems. VII. UTILITIES AND PUBLIC SERVICES ELEMENT Policy C.2: All new utility services should be underground. X. CAPITAL FACILITIES ELEMENT Goal A: To provide and maintain safe and financially feasible urban services and capital facilities at or above stated levels of service to all City residents and the general public. Goal B: To provide urban streets and utilities at minimum levels of service for all city residents and the general public. Policy B.I: All arterial streets shall function at an average daily level of service of D or better. Policy B.3: The City shall not approve any development that is not served with water service at or greater than the following level of service standards at the time of development: Single family units: 2 gallons per minute ~ 30 psi ( fire - 1,000 gallons per minute ~ 20 psi). Policy B.4: The City shall not approve any development that is not served with sewer service at or greater than a level of service standard of 300 gallons per day per person at the time of development. Policy B.5: The City shall not approve any development that is not served with electrical service at or greater than a level of service standard of 120/220 volts per service at the time of development. Policy B.6: The City should not approve any development that increases a site's post- development stormwater run-offbeyond that allowed by the Stormwater Management Manual for the Puget Sound Basin as adopted by the City. Policy B.7: The City should not approve any development that cannot be served with telecommunications service at or greater than the following level of service standards at the time of development: telephone, residential: 1 service per unit / cable television, residential: 1 service per unit. Goal C: To provide urban services at minimum levels of service for all city residents and the general public. 114 DEKAY Subdivision February 11, 2004 Page 7 Policy C.I: The Port Angeles School District should develop a capital facilities plan, which the City will consider for inclusion in the Comprehensive Plan. The capital facilities plan should contain at least a six-year plan for public financing of such facilities as may be necessary to provide adequate public schools at or greater than the following level of service standards in order to meet anticipated increases in student enrollment, which may be anticipated based on the School District's projected enrollment figures and residential growth as provided for in the Land Use Element of the Comprehensive Plan: High School: 125 square feet of permanent, appropriate educational space per student, Middle School: 104 square feet of permanent, appropriate educational space per student, and Elementary School: 100 square feet of permanent, appropriate educational space per student. If capacity is inadequate to house students at the established level of service standards (LOS) and adequate school funding is not available, then the demand for new facilities will be reduced (e.g. through year round use of schools or by matching grade band enrollment to facility capacities) or the level of service standards will be reduced to keep both schools and housing development affordable to the majority of Port Angeles School District residents. Imposition of Growth Management Act impact fees on or denial of new development will not be used as a measure to prevent further degradation of school services, unless the reduced level of service standards are deemed unacceptable to Port Angeles School District No. 121, Clallam County, and the City of Port Angeles. Policy C.2: The City should not approve any development that will not be served with adequate transit service as determined in the comprehensive service and facilities plan for transportation within six years from the time of development. Policy C.3: The City should not approve any development that will not be served at or greater than a city-w/de level of service standard of 9 acres of parks per 1,000 population within six years from the time of development. Policy C.4: The City should not approve any development that will not be served at or less than the following level of service standards at the time of development: Police: 677 persons per one officer. Fire: 4 minute response time or residential sprinkler system installation. Policy C.5: The City should not approve any development that will not be served with solid waste collection service at or less than a city-wide level of service standard of 400 pick up accounts per 1000 population within six years from the time of development. Policy C.7: The City should consider the cumulative effect of development on the City's need for adequate public service buildings. 115 DEKAY Subdivision February 11,2004 Page 8 ENVIRONMENTAL REVIEW: A previous Mitigated Determination of Non-Significance (MDNS) was issued for a previous proposal to subdivide the property into 22 lots and one utility parcel on June 13, 1995. Mitigation measures were included to address needed road and water utility upgrades. The current application has resulted in the issuance o fAn Adoption of a Previous Document and Determination of Nonsignificance issued on February 5, 2004, without the imposition of additional mitigation measures as the issues covered under the previous MDNS are addressed by the applicant in the current application with conditions as part of the preliminary approval. This action satisfies the City's responsibility under the State Environmental Policy Act (SEPA). CRITICAL AREA REVIEW: The site's east and south boundaries border the Peabody Creek Ravine although none of the lots are within the 100-foot no disturbance area for the Type 3 creek corridor. The southeast portion of the closest lot (Lot 5) is approximately 192' from the Creek bed. However, when the site is cleared, if it is found that the top of the ravine is on Lot 5, or any other lot in the subdivision, a 25-foot setback from the top of the ravine will be required. SUBDIVISION ORDINANCE (No. 1631 as amended): The City's Subdivision Ordinance (No. 1631), codified as Chapter 16.08 of the Port Angeles Municipal Code, has been reviewed with respect to the proposal. Although the entire ordinance has not been cited, the following development standards and policies are applicable to the proposal: 16.08.060 - Standards and Policies. A. GENERAL STANDARDS. If a proposed street and/or lot pattern for any zone in Port Angeles has been made by the Council or the Commission, the street layout of any new plat submitted shall be in general conformance to said pattern or plan. Otherwise proposed streets in new subdivisions shall conform to the Comprehensive Plan and Urban Services Ordinance as adopted. No plan for the platting, replatting, subdivision, or dedication of any area shall be recommended for approval by the Commission unless streets shown therein are connected by surfaced road to an existing improved public right-of-way adequate to serve the existing and new lots. Where the Comprehensive Plan or the City's official street plan indicates the necessity of a new right- of-way of a required width or portion thereof for street purposes, whether within a new plat or new subdivision, or along the boundaries of a new plat, new subdivision or new lot, such required right-of-way or portion thereof shall be dedicated to the City of Port Angeles by the filing of a plat. The Planning Commission may require plats to provide areas for parks, playgrounds, open spaces, recreation facilities, schools, school grounds, safe walking conditions on school routes, transit stops, and drainage ways. Each proposed subdivision and the ultimate use of the land therein shall be in the interests of public health, safety and welfare, and subdividers shall be prepared to present evidence to this effect when requested by the Commission. Restrictive covenants not contrary to existing regulations regarding the use of land, governing and binding all future owners of lots or tracts, may be shown on any plat. 116 DEKAY Subdivision February 11, 2004 Page 9 No Final plat of land within the force and effect of existing Zoning Regulations shall be approved unless it is conforming with such Regulations. Whenever there is a discrepancy between minimum standards or dimensions noted herein and those contained in Zoning Regulations, Building Codes, or other official Regulations, the highest standard shall apply. B. GENERAL PRINCIPLES, POLICIES. The Commission shall ensure that appropriate provision is made for: (1) the harmonious development of neighborhoods by requiring coordination of streets within subdivisions with existing or planned streets, or with other elements of the Comprehensive Plan; (2) adequate open spaces for recreation, schools, light and air; (3) distribution of population and traffic which will create conditions favorable to public health, safety and convenience. C. STREETS. 1. The arrangement, character, extent, width, grade and location of all streets shall conform with the Comprehensive Plan, the Capital Facilities Plan, the Urban Services Ordinance, and the Urban Services Standards and Guidelines, and shall be considered in their relation to existing and planned roads, to topographic conditions, to public convenience and safety, and in their appropriate relation to the proposed uses of the land to be served by such roads. 2. Where such is not shown on the Comprehensive Plan, the arrangement of streets in a subdivision shall either provide for the continuation or appropriate projection of existing streets in the surrounding area; or shall conform to a street p/an for the neighborhood, approved by the City, to meet a particular situation where topographic or other conditions make continuance or conformance to existing streets impracticable. This shall also apply to cluster subdivisions. 3. If a street plan for an area has been made by the City, the street layout of a proposed subdivision in such an area shall be in general conformance to the plan. 4. When a portion of a subdivider's tract is to be subdivided, a street plan for the entire tract shall be submitted to indicate how the street pattern of the plat submitted will coordinate with the entire tract when fully platted and with streets in the surrounding area. 5. Where a tract is subdivided into lots or tracts larger in area than twice the minimum lot size, the City may require an arrangement of lots and streets such as to permit a later re-subdivision in conformity with the street and lot requirements specified in these Regulations. 6. Where a proposed subdivision abuts or contains an existing or proposed arterial street of is adjacent to an existing or planned business, commercial or industrial district, the City may require treatment as may be necessary (1) for the adequate protection of residential properties; and (2) to afford separation of through and local traffic. 7. Where a subdivision borders or contains a railroad or limited access highway right-of- way, the City may require a road approximately parallel to and on each side of such right-of-way at a distance suitable for appropriate use of the intervening land. Such distances shall also be determined with due regard for the requirements of approach grades and future grade separations. 8. Streets shall be laid out so as to intersect as nearly as possible at right angles. Acute angle intersection shall be avoided. 9. There shall be no reserve strips controlling access to roads, except where the control of such strips is definitely placed with the City under conditions approved by the Commission. 10. Sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school shall be provided pursuant to RCW 58.17.060 and 58.17.110. E. LOTS. 1. The lot area, width, depth, shape and orientation, and the minimum building setback lines shall be appropriate for the location of the subdivision, for the type of development and land use contemplated, and for the type of street systems planned for the area, and shall conform with the requirements of the Zoning Ordinance. 2. Excessive depth in relation to width shall be avoided. No lot shall have a depth greater than three times its width. DEKAY Subdivision February I 1, 2004 Page 10 3. Comer lots for residential use shall have extra width to permit appropriate building setback from and orientation to both streets. 4. To ensure public health, convenience and safety, the subdividing of land shall provide, by means of a public street, each lot with direct access to an existing public street that is improved to City street standards. 5. Double frontage and reverse frontage lots shall be avoided, except where essential to provide separation of residential development from arterial streets or to overcome specific disadvantages of topography and orientation. A planting screen easement across which there shall be no right of access shall be provided along the line of lots abutting such a principal arterial street or disadvantageous use. 6. Side lot lines shall be substantially at right angles or radial to street lines and front lot lines. 7. No lot or lots for residential purposes shall be divided or sold into additional lots or building sites, without compliance with Title 16 PAMC. S. SIGNAGE One (1) free standing sign no larger than twenty-four (24) square feet in area shall be permitted for identification of the subdivision. COMMUNITY DEVELOPMENT DEPARTMENTAL ANALYSIS: The proposed preliminary subdivision sketch includes two unnamed cul de sacs entering the site from Albert Street via Scribner Road. All proposed lots within the subdivision are a minimum of 9,000 square feet in area. Scribner Road is a partially improved right-of-way that is accessed from Old Mill Road and will require improvement to meet the City's existing low impact development standards. Existing right-of- way (30') along Scribner Road includes a 14-foot wide gravel roadway with minimal shoulders and ditching that crosses Mill Creek between the subject site and its intersection with Old Mill Road. Scribner Road currently provides access to 5 residences. At ultimate build out the subject site will add 20 new single family residences to the area. Using data provided in the Trip Generation Manual, 5th Ed. (Institute of Traffic Engineers, 1991), a maximum of 256 average daily vehicle trips (ADT) may be generated at full build out of the subdivision (including the existing residences). Based on the 1989 "City and County Design Standards for the Construction of Urban and Rural Arterials and Collectors", the appropriate width for a minor collector with an ADT of less than 400 is 20 feet of paved surfacing. Adequate right-of-way exists to construct a 20' improved surface roadway and a pedestrian walking path within the existing right-of-way with minimal ditching. A 20' all weather roadway to Thistle Street could be constructed to provide emergency vehicle access or emergency egress/ingress in the event that Scribner Road is blocked. The roadway will be barricaded in a manner that will not permit daily access from the project site to Thistle Avenue. Clallam Transit busses travel along Ahlvers Road 1/4 mile north of the area. The Port Angeles High School is located north of the area with the closest public elementary school being Jefferson School. Old Mill Road is a school walking route. No public parks are located anywhere in the near vicinity with the exception of the Port Angeles High School public areas. The City's policy is to require play areas within subdivisions of 20 lots or more so no play areas will be required within the proposed subdivision. With the exception of stormwater, City utility services (sewer, water, power) are located within close proximity to the site and must be extended to the site prior to final plat approval as proposed on the January 9, 2004, engineered drawing. On-site detention and controlled release ofstormwater runoff can mitigate impacts of runoff downstream if needed. No stormwater collection infrastructure exists in the vicinity at present. The plan identifies a stormwater drainage control system that is acceptable 118 DEKAY Subdivision February ! 1,2004 Page 11 to the City's Public Works Department where stormwater will be directed to the existing system in Thistle Street. Proposed stormwater improvements will control stormwater runoff such that post- development runoff rates are equal to or less than pre-development runoff. Insufficient water pressure in the subject area will require the proponent to construct a new 8" diameter water line from the existing line on Old Mill Road east along Scribner Road and north to connect with the existing Eunice Street line. This improvement will not only provide adequate water service to the site but will improve circulation in the Rose/Thistle, Eunice Street area. Existing right-of- way can be utilized for the utility extensions or dedicated easements if an amended route is required. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State of Washington. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision. It shall determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and schoolgrounds, and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. The preliminary submittal has been reviewed with respect to subdivision standards required in RCW 58.17.110. City water, sewer, telecommunication, police, fire, and garbage services are available to the site although water, sewer, telecommunications, and storm drainage facilities must be extended to serve the subject lots. With conditions regarding the extension of utilities, improvement to local and interior access streets, and the requirement for the submittal and approval of drainage plans prior to final plat approval, the public interest and safety is served. Attachments: "A" Findings and Conclusions "B" Application 119 120 Dekay Subdivision Albert/Scribner Rds. 122 I 124 DEKAY Subdivision February 11,2004 Page 12 ATTACHMENT "A" Conditions, findings, and conclusions in support of the Dekay Subdivision Conditions: 1. The interior cul-de-sacs shall be curvilinear with access to Lots 1, 10, 11, and 20 only from the cul-de-sacs, not from Albert Street. Albert Street and the interior cul-de-sacs shall be improved to the City's low impact development standards including 20' of asphaltic paving with a 4' walking path separated from the road way by a ditch constructed to City standards. Emergency vehicle 20' all weather access road is to be provided from Thistle to Eunice Street with the roadway barricaded in such a manner (to be approved by Public Works and Utility and Fire Departments) as to prevent access from the project to Thistle Street. The interior cul-de-sacs shall be named and dedicated to the City per the plat. Signage shall be placed on Albert Street, Scribner Road, and the interior cul-de-sacs indicating that on-street parking is prohibited along both sides of the streets. Scribner Road shall be improved with a 20' asphalt surface 10' each side of the centerline with a ditch and 4' walldng path along one side of the right-of-way. 2. Fire hydrants shall be placed and spaced as required by the City's Fire Department to a maximum 1000' of separation distance. Wording shall be placed on the final plat and recorded with the County Auditor upon filing of the final subdivision indicating that all residences shall be fitted with residential sprinlder systems prior to occupancy. 3. Prior to final plat approval, an 8 inch water service shall be extended to the lots as required by the Public Works and Utilities Department from Scribner Road along the southerly right- of-way to Albert Street to the proposed lots and connecting to the existing water main at Thistle/Eunice Streets. Installation of a 6" water main to service Lots 1 - 10 shall be done with water main hot taps by City personnel or an approved contractor. Water mains are to be within the City right-of-way or within an approved and dedicated 20' utility easement and off-site drainage easements will be required. A pressure reducing valve will be required at the BPA crossing. 4. Electric utility service to the subdivision shall be underground. 5. Stormwater improvement plans shall be submitted for approval per the City's Urban Services Standards and Guidelines and installed prior to final plat approval. 6. An 8" sanitary sewer main shall be installed within the City right-of-way approximately 5 off the centerline within the City right-of-way per the Public Works Department. Side sewer lateral connections are to be 6" pvc and within the right-of-way with a 10' horizontal separation from water services. 4" x 4" pressure treated posts shall be placed at each end of the latefials, marked, and buried to a depth indicated on the post. 7. Building address numbers provided by the City's Building Division shall be placed on the lots. 125 DEKA¥ SubdMsion Febrnary 11,2004 Page ]3 Findings: 1. Prelimina~5, approval is for a 20-unit subdivision submitted by Zenovic and Associates on January 9, 2004, for R/chard Dekay. The site is approxin~ately 7.92 acres in size, nearly rectangular in configuration and is located northeast of the intersection of Albert Street and Scribner Road in the southwest qum-ter of the southeast quarter of Section 15, T 30 N, R 6 W.W.M. The east and south lines of the subdivision form the City's property lines in this location. 2. The property was mmexed to the City in 1991 with the condition that the previously platted 75-lot subd/vision be resubdivided to City stm~dards prior to m~y sale of the individual lots. The lots were previously platted while in the County as part of Fogarty and Dolan's Second Addition. A 22 lot with an additional utihty lot preliminary subdivision was approved on July 5, 1995, but was not finaled within the five year time period and so expired. 3. The site's east and south boundahes foma the City's east and south City limits in th_is location. The east and south portions of the site also border the Peabody Creek channel and ravh~e and with the property owner being the Olympic National Park. The site slopes to the northeast at approximately a 5% grade in the area. Peabody Creek in this area is identified as a Type 3 creek in Section 15.20 of the City's Municipal Code wh/ch requires a 100' non disturbm~ce corridor. The most southeastern lot in the proposed subdivision is located approximately 192 feet from the creek bed. If after clearing it is discovered that any portion of the proposed lots contain the top of the creek ravine, a 25 foot non disturbance buffer will be required for buildings. 4. The subject property is identified by the Port Angeles Zoning Map as Single Family Residential (RS-9) wl~ich allows a density of up to 9 units per acre. The proposed drawing indicates that each lot in the proposed subdivision Mil be at least 9,000 square feet in area. 5. The purpose of the City's RS-9, Residential Single Family zone is a low density residential zone intended to create and preserve urban single family residential neighborhoods consisting of predominantly single fmn/ly homes on larger than standard Townsite-size lots. Uses that m'e compatible with and functionally related to a single family residential enviromnent may be located in this zone..Because of land use impacts associated with nom'esidential uses, few nonresidential uses are allowed in this zone and then only conditionally. This zone provides for a variety in the urban land use pattern for the City's single fmnily residential neighborhoods, following a curvilinear street system of nontlzrough public and private streets with irregularly shaped lots, mi~zimum 75-foot front lot lines, and 60-foot rights-of-way for collector arterial streets in large rectangular blocks and usually located in outlying areas with large tracts of vacant buildable land. 6. Chapter 16.08 of the Port 7uxgeles Municipal Code (PAMC) sets forth local requirements for the approval of subdivisions and Section 16.08.050(B)(t) PAMC provides that the Plamxing Co~rnnission shall examine the proposed plat, along with written recormnendations of the City Departrnents, and shal] either approve or disapprove the submittal. A recmmnendation thereon shall be forwarded to the City Council within a period of 90 days 126 DEKAY Subdivision February 11,2004 Page 14 after a preliminary plat has been submitted to the City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. 7. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision and determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys and other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, and schools and shall consider all other relevant facts including sidewalks and other platming features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 8. Section 16.08 PAMC requires that the final plat shall be submitted to the Community Development Department within five years after City Council approval of the preliminary plat. Said preliminary approval shall become void unless a final plat is submitted and approved by the City within the five year period. 9. The Port Angeles Public Works, Light, Parks, and Fire Departments reviewed the proposed short plat. Their comments and specific conditions have been incorporated in the Department's recorm:nendation and conditions of approval'.-Wkff~i:;-~-6~i'-,-garb~.~e-p'i-ckup, telecolmnunications, sewer, and emergency services are available within acceptable standards to the site or will be extended tl~rough conditions to the preliminary plat. 10. The subject property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive Plan land use map. 11. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service and electrical service. The proposal has been reviewed with respect to the Comprehensive Plan and the following Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy B.1, B.2, B.3, and B.4, Goal C; Transportation Element Goal A, Policy A.3, A.6, B. 11, B. 14, and B. 18; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B.1, B.3, B.4, B.5, B.6, B.7, C.2, C.3, C.4, and C.5. 12. The site is currently served by Old Mill Road and Scribner Road. Scribner Road is not fully improved. Old Mill Road is a collector arterial and is a designated school walking route but is not a designated bicycle route. The City's development standards will require improvements to Scribner Road and the immediate access street - Albert Street - will be required such that the final roadway is an improved width of 20' with a ditch and 4' pedestrian walking path. A 20' all weather emergency access road is requested from the 127 DEKAY St~bdivision February ] 1, 2004 Page 15 City's Public Works and Utilities Department fi'om EuMce Street to Thistle Street with the roadway banicaded in such a rammer that access from the project to Thistle Street is not encouraged. 13. The City's low impact development standards for suburban areas were adopted in 2003 with the understanding that subdivisions developed under the reduced standards would not allow for on-street parking. Site development and design for residential lots developed under the lower impact standards need to accommodate resident parking and visitor parlcing on-site. Roadside ditches developed under low impact development standards should be kept fi'ee of debris by adjacent property owners.' 14. The owner of a construction site where a total of five acres or more of land area is disturbed that has a discharge of stormwater to a surface water or storm sewer system must apply to the State Department of Ecology for a General Permit for Stormwater Discharge Associated with Construction Activities. 15, Building permits are required for all structures within the subdivision. All local building and Fire Codes shall be complied with during construction including residential sprinlcler systems. Information will be filed with the plat identifying the requirement so that property owners are aware of the requirement prior to purchase. 16. The Port Jmgeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. The Port Angeles School District had no .eone ems-as-/he-s~ho ol-p opu-lation-is-low. 17. Property owners within 300 feet of the proposed subdivision were mailed notice of the proposal on January 12, 2004. The property was posted on January 12, 2004, and publication appeared in the Peninsula Daily News on January 15, 2004. Written comments were received from ten area neighbors who do not favor development of the property (cmmnents are attached with this report). A significant change in the quality of life that exists for neighbors in the sparsely developed suburban area is anticipated as well as concerns relating to the expected impact to Scribner Road wlzich is currently a narrow gravel roadway. The extension of Albert Street north to the TNstle/Rose Street area is also of concern to at least one author as the Tliistle/Rose Street area contains undeveloped, narrow, gravel, streets that are a sigmificant concern without any added traffic. The applicant does not propose an access to the Thistle/Rose Street area fi-om the subdivision. 18. The City's Parlcs Department responded that they are aware of the preliminary proposal and although area is below the level of service standard for the area for parks, they do not believe the level of service for the area will be hampered as a result of the proposed development. The nearest public park play area is more than one-half mile fi.om the site. The Port Angeles High School is located north of the site more than one-halfruile from the site with the closest public elementary school being Jefferson Elementary School. The nearest public playground area is at the Port Anugeles High School. 128 DEKAY Subdivision February 11,2004 Page 16 19. The site will be serviced by the City's Police, Fire, and Public Works Departments and phone service from Qwest. All utilities including potable water, sanitary waste, and refuse collection are available in the area. 20. A previous Mitigated Deterrnination of Non-Significance (MDNS #629) was issued for a previous proposal to resubdivide the property into 22 lots and one utility parcel on June 13, 1995. Mitigation measures were included to address needed road and water utility upgrades. The current application has resulted in the issuance of An Adoption of a Previous Document and Determination of Nonsignificance issued on February 5, 2004, without the imposition of additional mitigation measures as the issues covered under the previous MDNS are addressed by the applicant in the current application with conditions as part of the preliminary approval. This action satisfies the City's responsibility under the State Environmental Policy Act (SEPA). 21. The Plam~ing Commission's decision is a recommendation to the City Council. The Commission acts as the City's hearing body for preliminary subdivision approval. Reports are advisory only to ensure conformance of the proposed subdivision to the general purposes of the City's Comprehensive Plan and to planning standards and specifications adopted by the City. 22. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. A School District representative indicated that the general school population is low at present. Conclusions: A. As conditioned, the proposed short plat is consistent with the Port Angeles Comprehensive Plan and Zoning Code. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance, Chapter 16.08 PAMC, and Chapter 58.17 RCW of the Washington State Subdivision Act C. As conditioned, appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. D. As conditioned, signage educating residents and visitors as to the prohibition of on-street parking will ensure that interior streets remain passable for public safety situations where on-street parking could prevent ease of passage for emergency vehicles and sight distance safety issues. E. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the State of Washington Growth Management Act. ATTACHMENT "B" FOR OFFICE USE: CITY OF PORT ANGELES APPLICATION ( ITY OF PORT AN GELES D~ ~t. of Community Development ~PLIC~T Property zone: ~ -~ Existing site are~: ~.~ ~' AcreageJn: Streets I.~ ~- P~ks .~ O~ernon-residentiall~duses ~ ~-- (~p~ ' Me. od of providing: Potable Water: ~[~ Sewer: I (WE) HEREBY CERTIFY that I (we) am (are) the owner(s) of the I (WE) HEREBY CERTIFY that ]' (we) am (are) the applicant(s) of the above-fl~scribed property anrl request thai the proposed subdivision be above-described property and request that the proposed subdivision be approved. It is under, toad that wilful misrepresentation of the information approved. It is understood that wilful misrepresentation will terminate the will termma£e the application, application. Signed Signed ~,~ - w Signed: Signed: No. 1056 CITY OF PORT ANGELES DETERMINATION OF NONSIGNIFICANCE AND ADOPTION OF EXISTING ENVIRONMENTAL DOCUSfENT WAC 197-11-640 Description of Cra'rent Proposal: A preliminary 20-lot subdivision in the RS-9, Residential Single Fmnily zone. Proponent: DEKAYand Associates Location: East end of Scriber Road east of Albert Street in Blocks 9,10, axed 15 ~Fogarty and Dolan's Second Addition Title/description of document being adopted: A Mitigated Determination of Nonsignificance (#629) issued for the development ora 22 lot and one utility lot preliminary subdivision for the same property submitted by Polaris Engineering/n April, 1995, was used as support documentation. Agency that prepared the document being adopted: The City of Port Angeles, Washington Date the adopted document was prepared: June 15, 1995. There were no appeals. The lead agency for this proposal has dete~nined that the current proposal does not have a probable significant adverse impact on the environment. An environmental impact statement (ELS) is not required under RCW 43.21C.030(2)(c). This decision was made after review of a completed env/ronmental chec~ist and other/nformation on file with the lead agency. This in_formation is available to the public upon request at the Port Angeles City Department of Conarnun/ty Development, 321 East Fifth Street, Port Angeles, WastSngton, 98362, between the hours of 8 a.m. and 5 p.m., M-F. The previous documents have been identified and adopted as being appropriate for this proposal after independent review. The documents meet the City of Port Angeles' env/ronmental review needs for the current proposal m~d will accompany the proposal to the decision maker. [XX] There is no co~v_ment period for th/s DNS. NA3~IE OF AGENCY ADOPTING THE DOCUMENT: .City of Port Angeles SEPA Responsible Official: Brad Collins, Planning Director Phone Number: (360) 417-4750 Date: March 9, 2004 Signature: D ep ar t m enf4~C-~..~:ffrmnit y D evel opment Mailed: 3/9/04 Ecolo~ CITY OF PORT^NGELES J STAT£ OF WASHING]'ON DEPARTMENT OF ECOLOGY D~,t. otCommun~t~Dev,~o~m~m ~ P.O. Box ~7775 · Olympia, Washington 98504-777~ · (360) ~07-6300 February 24, 2004 Mr. Brad Collins, Plam~ing Director q.,.~. .... _5 , ', ~'~ Your address Department of Community Development :"~.,, .... ~- is in the City of Port Angeles 321 East Fifth Street Port ~]geles, WA 98362 ;~¢:~.~---~--' ~_~ "': .-.. 'U"-., ~..'... Wate~h ed · ,,,-. ,~ ~ ], .,- Dear ~. Collins: Thank you for the oppor~tniW to comment on the determination ofnonsi~ificance for the DeKay Subdivision (~1055) located at the east end of Scriber Road and east of AIbezt Street, as proposed by DeKay and Associates. We reviewed the environmental checMist and have the following cm~aents: ~]y discharge of sediment-laden runoff or other pollutants to waters of the state is in violation of Chapter 90.48, Water Pollution Con~'ol, and WAC 173-201A, Water Quali~ Standards for Surface Waters of the State of Washington, and is subj eot to enforcement action. Erosion control measm'es must be in place prior to any clemdng, ~ading, or construction. These con~'ol measures must be effective to prevent soil from being can'ied into surhce water by stomawater runoff. Sand, silt, and soil will damage aquatic habitat and are considered pollutants. Erosion and sediment control is a key to preserving habitat and preventing denudation of a developing area. The following practice is recommended: Provision should be made to minimize the tracking of sediment by cons~ction vehicles onto paved public roads. If sediment is deposited, it should be cleaned evezT day by shoveling or sweeping. Water clearing should only be done after the area has been shoveled out or swept. The owner ora cons~'uction site which disturbs five acres or mom of total land area, and which has or will have a discharge of store:water to a surface water or to a stonn sewer, must apply for coverage under Ecology's General Pemait for Stom~water Discharges Associated with Construction Activities. Owners of sites where less than five acres of total land area will be disturbed must also apply if the cons~ction activiW is part of a larger contiguous plan of development or sale in which more than five acres will eventually be disturbed. Discharge of stoz~water from such sites without a pez~it is a violation of federal and state law and the owner will be subject to enforcement action by the Depa~ment of Ecology or tln'ough third pa~ lawsuits. For cons=uction of subdivisions, the five acre t~eshold which triggers the ~DES pemzit requirement applies to land that is distm'bed by the land owner, land owner's agent, or by an enti~ which has obtained a use a~eement (e.g., lease, easement) fi'om the land owner, h]clude acreage which is distm%ed (e.g., ~'aded) prior to its sale to independent contractor(s). Mr. Brad Collins February 24, 2004 " Page 2 A stormwater permit application form, refelTed to as a Notice of Intent, can be obtained by calling Ecology's Stormwater Request Line (360) 407-7156 or Lmda Matlock at (360) 407-6437. Applicants are encouraged to submit completed forms and publish public notices more than 38 days prior to the planned start of construction to avoid delays to the project. If you have any questions or would like to respond to these comments, please call Roberta Woods (Water Quality) at (360) 407-6296. Sincerely, Jeri Berube Administrative Coordinator JB: smb (04-0767) cc: Roberta Woods, WQ Linda Matlock, WQ DeKay and Associates (Applicant) 136 pORTANGEI ES WASHINGTON, U.S.A. DATE: February 13, 2004 MEMO TO: Dekay Subdivision/SEPA File FROM: Brad Collins, SEPA Responsible Official?...-'/ DEPARTMENT OF RE: Determination ofNonSignificance (DNS 1055) for Deka¥ Subdivision COMMUNITY DEVELOPMENT Based on new information regarding City rights-of-way and concerns about storm Brad Collins Director drainage problems raised at the February 11, 2004, public hearing on the Dekay Subdivision, 417-4751 DNS 1055 is hereby withdrawn. Following review of'this new information, a new threshold determination will be made by the City of Port Angeles. The parties of record will be Sue Roberds notified of the withdrawl ofDNS 1055 and the issuance of any new threshold determination Assistant Planner for the Dekay Subdivision proposed action. 4174750 T:\SEPAXDNS 1055 withdrawl, wpd Scott Johns Associate Planner 4174752 Roger Vess Permit Technician 417-4712 Jim Lierly Building Inspector 4174816 137 :', ~ No. 1055 CITY OF PORT ANGELES DETERMINATION OF NONSIGNIFICANCE AND ADOPTION OF EXISTING ENVIRONMENTAL DOCUMENT WAC 197-11-640 Description of Current Proposal: A preliminary 20-lot subdivision in the RS-9, Residential Single Family zone. Proponent: DEKAY and Associates Location: East end of Scriber Road east of Albert Street in Blocks 9,10, and 15 Fogarty and Dolan's Second Addition Title/description of document being adopted: A Mitigated Determination of Nonsignificance (#629) issued for the development of a 22 lot and one utility lot preliminary subdivision for the same property submitted by Polaris Engineering in April, 1995, was used as support documentation. Agency that prepared the document being adopted: The City of Port Angeles, Washington Date the adopted document was prepared: June 15, 1995. There were no appeals. The lead agency for this proposal has determined that the current proposal does not have a probable significant adverse impact on the environment. An environmental impact statement (EIS) is not required under RCW 43.21C.030(2)(c). This decision was made after review of a completed environmental checklist and other information on file with the lead agency. This information is available to the public upon request at the Port Angeles City Department of Community Development, 321 East Fifth Street, Port Angeles, Washington, 98362, between the hours of 8 a.m. and 5 p.m., M-F. The previous documents have been identified and adopted as being appropriate for this proposal after independent review. The documents meet the City of Port Angeles' environmental review needs for the current proposal and will accompany the proposal to the decision maker. [XX] There is no comment period for this DNS. NAME OF AGENCY ADOPTING THE DOCUMENT: City_ of Port Angeles SEPA Responsible Official: Brad Collins, Planning Director Phone NUmber: (360) 417-4750 Date: February5,2004 Signature: ~.~J(~e.132~, Brad Collins, Director Department of Community Development Mai]ed: 2/5/04 Ecology 158 CITY OF PORT ANGELES PUBLIC NOTICE OF DEVELOPMENT APPLICATION AND PUBLIC HEARING NOTICE IS HEREBY GIVEN that on January_ 9, 2004, the City of Port Angeles received a proposal for a 20-unit subdivision in the RS-9, Residential Single Family zone. The application was determined to be complete on January_ 12, 2004. Interested parties may comment on the petition and may request a copy of the decision once it is made. Comments must be made in writing and be received by the City no later than January_ 27, 2004. The application and any studies may be reviewed at the City Department of Community Development, 321 East Fifth Street, Port Angeles, Washington, 98362. The PORT AN~.ELES PLANNING COMMISSION will conduct a public hearing on the proposal on FEBRUARY 11, 2004~ 7 p:~m., City Hall. Interested parties are invited to attend the meeting. City Hall is accessible to persons with diSabilities. STATE ENVIRONMENTAL POLICY ACT: It is anticipated that a determination of non significance (DNS) will be issued for the proposal following the review period per WAC 197-11-355. APPLICANT: Dekay LOCATION: East end of Scrivner Road For further information contact: Sue Roberds, (360) 417-4750 PUB: 1/15/04 POST: 1/12/04 MAIL: 1/12/04 C:\MyFiles\Forms\Notices\Combopchrg.wpd 139 140 Filing Fee: *$150.00 pORTA.N mis._ . -___ CITY OF PORT ANGELES ENVIRONMENTAL CHECKLIST ClTYOF PORTANGELES ~._De~t. ot C0mmunity Development Purpose of Checklist: The State Environmental PolicyAct (SEPA), Chapter 43.2tC RCW, requires all governmental agenci~ to consider the environmental impacts of a proposal before making decisions. An environmental impact statement (ELS) must be prepared for all proposals with probable significant adverse impacts on the quality of the environment. The purpose of this checklist is to provide information to help you and the agency identify impacts from your proposal (and to reduce or avoid impacts from the proposal, if it can be done) and to help t~ agency decide whether an ElS is required. Instructions for Applicants: This environmental checklist asks you to describe some basic information about.your proposal. Governmental agencies use this checklist to determine whether the environmental impacts of your proposal aE signi~cant. Answer the questions briefly, with the mo~ precise information known, or give the best description you can. You must answer each question to the bestof your knowledge. In most cases you should be able to answer the questions from your own obse~ations orproject plans without the need to hire expeds. If you real~ do not know the answer, or if a question does not apply to your proposal, write "do not know" or "does not app~ (N/A". Complete answers to the questions will avoid unnecessaw delays, later. Some questions ask about governmental regulations, Such as zoning, shoreline,, and landmark designations. Answer these questions if you can. If you have problems please ask the City Depadment of Community DeveloPment employees to assist you. The checklist questions apply to all pa~s of your proposal, even if you plan to phase them Over a peri¢ of time or on different parcels of land. A~ach any additional information tha~ill.help describe your proposal or its environmental effects and include a site map. BACKGROUND 1. Name of project: ~ A. Address or general location of site: ~4 ~ ,P~,v~, ~ or& ~,tt ~. 2. Name, address, and phone number of applicant: ~¢ ~ ~V 3. Name, address and phone number of contact person if other than applicant: N/A 4. Date checklist prepared: 5. Agency requesting checklist: CITY OF PORT ANGELES 6. Proposed timing or schedule (including phasing, if applicable): A. What is the long term objective of this proposal? B. How does this project relate to long-term plans? Environmental Checklist EVALUATION FOP. Page 2 AGEN~'~ USE" 7. Do you have any plans for future additbns, expansion, or further activity related to .- or connected with this proposal? .If yes, explain. 8. List any environmental information you know about that has been prepared, or will directly related to this proposal: be prepared, 9. Do you know whether applications are pending for governmental approvals of oth6 proposals directly affecting the properly covered by your proposal? If yes, explain. ~ 10. List any government approvals or permits that will be needed for your proposal, if 11. Give brief, complete descriptim of your proposal, including the proposed uses and the size of the project and site. There are severalquestions later in this checklist that ask ym to describe cedain aspects of your proposal. You do notneed to repeat those answers on thb page. (Lead agencies may modi~ this form to include additional specific information on 12. Location of the proposal. Give sufficient, informaticn for a person to understand the precise location of your proposed project, including a street address, if any, and section, township, and range, if known. If a proposal would occur over a range of area, provide the range Or boundaries of the site(s). Provide a legal'description, site plan, vicinity map, and topographic map, if reasonably available, While you should submit any plans requ~ed by the agency, you are not required to duplicate maps or detailed plans submi~edwith any permit applications related to this Checklist. PROJECT SPECIFIC ACTIONS: this section if your proposal involves a project specific action such as a Complete subdivision, new construction, a new or expanding business, a site specific re.ne (not area- wide), a conditional use permit, a shorefine permit, or similar action: ENVIRONMENT · 1. Eadh A. General description of the site (drclo F~~illy, s~eep slopes, mountai~ other Envirommental Checklist EVALUATION FOR Page 3 AGENCY USE B. What is the steepest slope on the site (approximate percent slope)? C. What general types of soils are found on the site (for example, clay, sand, gravel, peat, muck)? If you know the classification of agricultural soils, specify themand note any prime farmland. ~ot!.~, ,,,,.---- ¢_-I.~lt~,,~ ,~,,.,~,,~1.,,/ D. Are there surface indications or history of unstable soils in the immediate vicinity? If so, describe. E. Describe the purpose, type, and approximate quantities of any Filling or grading proposed. Indicate source of fill: F. Could erosion occur as a result of clearing, construction, or use? If so, generally describe, i~,~P~ ~ ~.,~t:)~,4. s~d~, G. About what percent of the site will be covered with imperious sudaces after project construction (for example, asphalt or buildings)? H. Proposed measures to reduce or control erosion, or other impacts to the ea~ 2. Air A. What types of emissions to the air would result from the proposal (i.e., dust, automobile, odors, industrial wood smoke) during construction and when the project is completed? If any, generally describe and give approximate quantities if known. B. Are there any off-site sources of emissions or odor 'that may affect your proposal? If so, generally describe. C. Proposed measures to reduce or control emissions or other impacts to ail if any: &ti ~~ e~o,~ 3. Water A. Surface: i.) Is there any surface water body on or inthe immediate vicinity of the site (including year-round and seasonal streams, saltwater, lakes, ponds, wetlands)? If yes, describe type and provide names. If appropriate, state what stream or river it flows into. ii.) Will the project require any work over, in, or adjacent to (within 200 feet) the described waters? If yes, please describe and attach available plans. ]43 Environmental Checklist EVALUAT,'.O~,/FOR Page 4 AGENCY USE iii.) Estimate the amount of fill and dredge material that would be placed in or removed, from surface water or wetlands and indicate the area of the site that would be affected. Indicate the source of fill material: iv.) Will the proposal require surface wa~er withdrawals o[ diversions? Give general description, purpose, and approximate quantities if known. v.) Does the proposal lie within a 100-year floodplain? If so, note location on the site plan. N.~ vi.) Does the proPosal involve any discharges of waste materials to surface waters? If so, describe the type of waste and anticipated volume of discharge. B. Ground: i.) Will ground water be withdrawn, or will water be discharged to ground water? Give general description, purpose, and approximate quantities if known. ii.) Describe waste material that will be discharged into the Ground from septic tanks or othe~ sources, if any (for example: Domestic sewage; ind~trial, containing chemicals; agricultural wastes; etc.). Describe the general si, e of the system, the number of such systems, the number of houses to be serced (if applJcab}e), or the number of animals or humans the system(s) are expected to serve. C. Water Runoff (including storm water): .i.) Describe the source of runoff (including storm water) and method of collection and disposal, if any (include quantities, if.known). Where will this water flow? Will the water flow into other waters? If so, describe. ~,,,,,,-,~,.~.,~- ii.) Could waste materials enter ground or surface waters? If SO, generally describe. ~; ~ ~}~ ¢~ ~~~} D. Proposed measures to reduce or control surface, ~roune, an~ runog water impacts, if any: L~ ,~& { ~s-'1~ It ~ ~ ~ ~; 4. Plants A. Check or circle the type of vegetation found on the site: deciduous tree: al~r~ aspen, other ~ evergreen ~ree:~e, other / shrubs .. ~ grass ~ pasture ~ crop or grain wet soil plants: cattail, buttercup, bullrush, skunk cabbage, water plants: water lily, eelgrass, ~, other Other types of vegetation ~Envirorimental Checklist EVALUATION FOR Page 5 AGENCY USE B. What kind and amount of vegetation will be removed or altered? C. Proposed landscaping, use of native plants, or other measures to preserve or enhance vegetation on the site, if any. 5. Animals A. Circle any birds and animals which have been observed on or near the site or are known to be on or near the site: Birds: hawk, heron, eagle s~6'n~other Mammals:d~bear, elk, beaver other Fish' bass, salmon, trout, herring, shellfish, other B. Threatened or endangered species known to be on or near the site. C. Is the site part of a migration route? If so, explain. D. Proposed measures to preserve or enhance wildlife, if any. 6. Energy and Natural Resources A. What kinds of energy (electric, natural gas, oil, wood stoce, solar) will be used to meet the completed project's energy needs? Describe whether it will be used for heat'ngl manufacturing, etc. I.='~;.c {:¢,,~,~..II,/'~ ~,,~ B. Would your project affect the potential use of solar energy by adjacent properties? If so, generally describe. C. What kinds of energy conservation features are included in the plans of this proposal? List other proposed measures to reduce or control energy impacts, 7. Environmental Health A. Are there any environmental health hazards, including exposure to toxic chemicals, risk of fire and expbsion, spill, or hazardous waste, that could occur as a result o this proposal? If so, describe. i) Describe special emergency services that might be required. ii) Proposed measures 1o reduce or control environmental health hazards, if any. B. Noise i) What types of noise exist in the area which may affect your project (for example: traffic, equipment, operation, other)? ii) What types and levels of noise would be created by or associated with the project on a short-term or a long-term basis (for example: traffi, construction,~ k.,-~- operation,t,r.~ ~.,~ - other,? ,.-~,~ .~ t-,,-v o~--t ~.lndicate ~'~* k ' what hours 1 ~ll~r~,,- noise would t,~. k, t.(¢- 4-~-,-4~'t- come from the site. 'WS" _~5/ ~-/~'"'' iii) Proposed measures to r~educe ~ control noise impacts, if any: Environmental Checklist EVALUAT-IObl FOR. Page 6 AGENCY USE, 8. Land and Shoreline Use A. What is the current use of the site and adjacent prope.rties? . B. Has the site been used for agriculture? If so, describe. Describe any structures on the site. C. D. Will ~ny structures be demolished? If sa, wh~t? E. Whnl is lhe current zoning d~ssificnfion of the site? F. What is the current Comprehensive Plan designation of the site? G. What is the current Shoreline Master Program designation of the site? H. Has any pad of the site been classified as an "environmentally sensitive" are¢ If so, specify. I. How many people would reside or work in the completed project? ~. Approximately how meny people would the completed project displace? K. ProDosed measures to ~void ar reduce displ~aemen~ impncts, if nny: L Proposed mensures to ensure the proposnl is compatible with existing nnd pFojected I~nd uses ~nd plans, if nny: ~~ 9. Housing A. Approximately how many units wou}d be provided, if any? Indicate whether high, middle, or Iow-income housing. B. Approximafely how many units, if any~would be eliminated? Indicate whether high, ~iddle, or Iow-income housing. C. Prpposed measures to reduce or control housing impacts, if any. 10. Aesthetics A. What is the tallesl heigM of any proposed st cture(s), not including antennas what is the principal exterior building material(s) proposed? B. What views in the immediate vicinit~ would be altered or obstructed? C. Proposed measures to reduce or control aesthetic impacts, if any. 11. Light and Glare 0~ A. What type of light or glare will the proposal produce? What timeof day wouk it mainly occur? ~'~, ~ ~,~ ~ [o¢_~&, ~ B. Could light or glare from the]i4~ed Project be a safety hazard or inteRere with views? ~o 'Enviromnental Checklist EVALUATION FOR Page 7 AGENCY USE C. What existing off-site sources of light or glare may affect your' proposal? D. Proposed measures to reduce or control light and glare impacts, if any. 12. Recreation A. What designated and informal recreational opportunities are in the immediate vicinity? ~ ~.,-~~ B. Would the proposed project displace any existing recreational uses? If so, describe. N~ C. Proposed measures to reduce or control impacts on recreation, including recreation oppodunities to be provided by the project or applicant, if any. 13. Historic and Cultural Prese~ation A. Are there any places or objects listed on, or proposed for, national, state or local prese~ation registers known to be on or next to the site? If So, generally describe: ~ ¢~ ~ B. Generally describe any landmarks or evidence of historic, archaeological scientific, or cultural impoAance known to be on or next to the site. C. Proposed measures to reduce or control impacts, if any: 14. Transpodafion A. Identify public streets and highways seming the site and describe proposed access to the existing street system. Show on site plans, if any. B. Is site currently se~ed by public transit? If not, what is the. approximate distance to the nearest transit stop? ~ ~¢¢~. ~ ~h, C. How many parking spaces would the completed project have? Howmaw would the project eliminate? ~ D. Will the proposal require any new roads or streets, or improvements to existing roads or streets, not including driveways? If so, generally describe (indicate eith6 public or private). ~ ~ ~ ¢¢~ ~ ~ . E. Will the project use (or occur in the immediate vicinity of) water, rail, or air transportation? If so, generally describe. F. How many vehicular trips per day would be generated by the complebd project? If known, indicate when peak volumes would occur. G. Proposed measures to reduce or control transpodation impacts, if any. 15. Public Se~ices A. Would the project result in an increased need for public se~ices (for example?: fire protection, police protection, h~are, schools, other)? If so, generally describe. ~~ Environmental Checklist EVALUATION FOR Page 8 AGENCY USE B. Proposed measures to reduce or control direct impacts on public services, if any. N,~,~. 16. Utilities A. Circle utilities currently available at the site: (,_electricit~ natural gas, nitary system, other. ~.~.T~ sewe_.~, eptic B. Describe the utilities that are proposed for the project, the utility providirg the service, and the general construction activities on the site or in the immediate vicinity 17. Economics A. If the proposal will result in expansion of an existing business, please describe the nature of the expansion: (e.g., additional land and/or buildings, new equipment, new employees). I~,,/,~. B. If the proposal is the creation of a new business, please describe (e.g., re-use of an existing building and site, construction of a new building). C. Describe if the proposal is the first of its type in the community, or what the similar uses are. D. How many people will the proposal provide employment for at its completion and what types of jobs will be created (e.g., sales clerks, factory workers, etc.~. (Jobs created by the construction of the proposal should be reported separately.) N.?A E. Where will the materials, goods or services utilized by the p~roposal come F. Whe~.)F,/~the goods or s'eMces produced by the proposal be utilized? G. Who will utilize the goods or services produced by the proposal? H. Will the proposal alter the tax assessments of the area? ENDANGERED SPECIES ACT (ESA)INFORMATION A. LISTED SPECIES If ESA listed species (salmon, trout, and chars, e.g. bull trout) are present or ever were present in the watershed where your project will belocated, your project has the potential for affecting them, and you need to comply with the ESA. The questions in this section will help determine if the ESA listings will impact your project. Within the Ci~¢ of Port Angeles, the watershed is the Port Angeles Harbor. Are ESA listed salmonids currently,present in the watershed in which your project will be: Yes X No · ' Enviro~,a-nenta] Checklist EVALUATION FOR Page 9 AGENCY USE Has there ever been an ESA listed salmonid stock present in this watershed: Yes X No Uncertain Please describe Puget Sound Chinook Salmon, Strait of Juan de Fuca summer chum salmon, and bull trout are listed as threatened species in the Elwha River, Morse Creek, and the Strait of Juan de Fuca including Port Angeles Harbor. [ If you answered "yes"to either of the above questions, you should complete the remainder of this section. If not, skip to Non Project Action Section Page 13] 1. Name ofwatershed Port Angeles Regional Watershed (EIwha Morse). 2. Name of nearest waterbody '~,.,,~o<~¥ ~-~.~.~ 3. What is the distance from this project to the nearest body of water? (Often a buffer between the project and a stream can reduce the chance of a negative impact to fish.) - 4. What is the current land use between the project and the' potentially affected water body (parking lot, farmland, etc.)? 5. Is the project above a: ( ) natural permanent barrier (waterfall) natural temporary barrier (beaver pond); ("'O-man made barrier (culvert, dam); ( ) other (explain) 1,4,.,,,,,,.~o,. ~.o~,~,.e4~ ~,,._4~ ~4r~ ~ ,l,,-,,,,, 6. If you checked any of the items listed in the above question #5, are there any resident salmonid populations above the blockage? Yes No Don't know 7. What percent of the project will be impervious surface (including pavement and roof area)? .. ,~. Do°/~ .. B. FISH MIGRATION: The following questions will help determine if this project could interfere with migration of adult and juvenile fish. (Both increases and decreases to water flow can affect fish migration.) 1. Does the project require the withdrawal of: Surface water? N,:, Name of surface water body Ground water? It,, Amount From where? l',/J/~ Depth of well 2. Will any water be rerouted? Fao 3. Will there be retention ponds? t4o If yes, will this be an infiltration pond or a surface discharge to either a municipal storm water system or a surface water body? If a surface water discharge, na]rl~of waterbody. NI lA /'~' Environmental Checklist EVALUAT1 Page 10 AGENCY USE 4. Will new roads be required? ~-¢s (Increased road mileage may affect the timing of water reaching a stream and may impact fish habitat.) 5. Are culverts proposed as part of the project? '~-~_.~ 6. Will topography changes affect the duration/direction of runoff flows? If yes, describe: 7. Will the project involve any reduction of the floodway or floodplain by filling or other partial blockage of flows? kL~p If yes, how will the loss of flood storage be mitigated by your project? C. WATER QUALITY. 1. Do you know of any problemS with water quality in any of the streams within this watershed? If so, describe 5,.,,,~. ,~,~,4&,, ~ ~, 2. Will your project reduce or increase shade along or over a waterbody? 3. Will the project increase nutrient loading or have the potential to increase nutrient loading or contaminants (fertilizers, other waste discharges, or runoff) to the waterbody? 4. Will [urbidity be increased because of the project activities?_.~_~ 5.' Will your project require long term maintenance, i.e., bridge cleaning, highway salting, chemical sprays for vegetation management, clearing of parking lots? D. VEGETATION 1. Will the project involve the removal of any vegetation from stream banks? !'4.o 2. If any vegetation is removed, do you plan to replant? NON-PROJECT SPECIFIC ACTIONS: Complete this section only i£your proposal involves a non-project specific action such as a Comprehensive Plan Amendment, Zoning Code Amendment, area-wide rezone (City-wide or large sub-area),or other similar action: When answering these questions be aware of to what extent the proposal or the types of activities likely Io result from the proposal would affect the item at a greater intensity or at a faster rate than ff the proposal were not implemented. Respond briefly and in general terms. 1. How would the proposal be likely to increase discharge to water; emissions to air; production, storage, or release of toxic or hazardous substances; or production of noise? 150 Envi~,onmental Checklist EVALUATION FOR Page 41 AGENCY.USE Proposed measures to .avoid or reduce such increases: 2. How would the proposal be likely to affect plants, animals, fish, or marine life? Proposed measures to protect or conserve plants, animals, fish, or marine life: 3. How would the proposal be likely to deplete energy or natural resources? Proposed measures to conserve energy and natural resources: 4. How would the proposal be likely to use or affect environmentally sensitive areas or areas designated (or eligible or under study) for governmental protection; such as parks, wilderness, wild and scenic rivers, threatened or endangered species habitat, historic or cultural sites, wetlands, floodplains, or prime farmlands? Proposed measures to protect such resources or to avoid or reduce impacts: 5. How would the proposal be likely to affect land and shoreline use, including whether it would allow or encourage land or shoreline uses incompatible with existing plans? Proposed measures to avoid or reduce shoreland and land use impacts: 6. How would the proposal be likely to increase demands on transportation or public services and utilities? F~roposed measures to reduce or respond to such demand(s): 7. Identify, if possible, whether the proposal may conflict with local, state, or federal laws or requirements for the protection of the environment. I, the undersigned, state that to the best of my knowledge, the above information is true and complete. It is understood that the lead agency may withdraw any declaration of nonsignificance that it might issue in reliance upon this checklist should there be any willful misrepresentation or willful lack of full disclosure on my part. SIGNED: ~ ~ ~-~ (.~-,¢-;~ N- NO. 629 ~ CITY OF PORT ANGELES *MITIGATED DETERMINATION OF NON-SIGNIFICANCE RCW Chapter 197-11-340 Description of Proposal: A proposal to subdivide approximately 8 acres of RS-), Residential Single Family zoned property into 22 single family residential lots. Proponent: Polaris Engineering for DeKay and Associates Location of Proposal (including street address, if any): The project is located on Thistle Avenue at the east end of Scrivncr Road, east of Old Mill Road, Port Angeles, Washington. Lead Agency: CITY OF PORT ANGELES The lead agency for !his proposal has determined that it does not have a probable significant adverse impact on the environment. An environmental ~pact statement (EIS) is not required under RCW 43.21C030(2Xc). This decision was made after review ora completed environmental checklist and other information on file with the lead agency. This information is available to the public on request. [ ] There is no comment period for this determination. [XX] This DNS is issued under WAC 197-11-340(2); the lead agency will not act on this proposal for 15 days from the date of issuance. Comments must be submitted by June 28, 1995_, at which time the DNS may be retained, modified, or withdrawn. You may at-,!real this de~cmmirmr' n to tl~ P{m Angeles Planning Commission, 321 East FilLh Street, Port Angeles. WA 98362, I~' ml~itting s~r..h written appeal to the Planning IX.p,artmcnt no lat~ than July 8. 1995 . You ~hould be prepared to raake specific facl,.~l objections. Conhact thc Ilo.` Angeles Planning IX, partmcnt ~o rind ar ask ah. mt thc procedures for appeals. Responsible Official: Brndk7 J. Collins, Planning Director, Po:l Angeles Planning Department. 321 Frost Fifth Street, Port Angeles, WA 914361, phone (206) 457-O411 ext 159. ' MIT~]ATION MFASURES: I. hnprovc ()ltl Mill R~ul I',:'.we~m Scribncl Road and Rh~xlcs R~d Io City standards; and 2, [X, dienle a Ig-lo(,! dtihl-of-wny fi~r fidure water transnlission facility along the southerly linc ofl,ors I-5 and :draw on the plat. PUli: 6/i 5/9.5 MAIl,: 6/13/95 152 CIVIL ENGINEERING VIC i s vms q Iq 5outh Peabody Street, Suite 22 S O C I A T E S Pc, r, angek's,Washington 98362 ~ N (l O R P O R A T E 13 (360) 417-0501 Fax (360) 417-0514 l'~-mail: zenovic@olympus,nct MEMO Date: February 11, 2004 To: Jim Mahlum City of Port Angeles - Public Works From: Steve Zenoviy Re: Proposed Dekay Subdivision - Scribner Road Jim: As you requested, I have updated the traffic analysis for impacts to Scribner Road and Old Mill Road based on the proposed project and current available traffic data. The revised project now has 20 lots instead of the original 22 lots; the current trip counts on Old Mill Road just south of Rhodes Road is 1000 vehicles per day (per your verbal communication of this date). The attached calculations show that the expected ADT for Scribner Road is 362. This usage justifies a road section of 2-10 foot travel lanes and 2-foot shoulders. The proposed conditions in the recommendation to the Planning Commission exceed this standard. The current usage of Old Mill Road calculates to a total of 97 dwelling units using the road. The proposed project will result in an increase of approximately 17% over current levels. This increase does not result in a change in the roadway requirements per the City and County Design Standards for the Construction of Urban and Rural Arterials and Collectors (Washington State - 1989). For either the current count or the anticipated increased usage, the standard is 2-11 foot travel lanes and 6-foot shoulders per the Standards. The current road section is 2-10 foot travel lanes and essentially no shoulders. Please let me know if you have any questions regarding this analysis. 153 Polaris Engineering and Surveying, Inc. $ South Lincoln Street, Suite 201 ,rt Angeles, Washington 98362 (360) 452-5393 FAX: [360) 457-93t9 PRELIMINARY ROADS EVERGREEN PARK SUBDIVISION Project Description: The proposed Evergreen Park Subdivision is a 22-1ot land division located within the RS-9 zone in the southern portion of Port Angeles. The site is situated on the south side of Thistle Avenue, east of Old Mill Road, in the southwest quarter of the southeast quarter of Section 15, T 30 N, R 6 W, W.M. Access to the project site is either from Thistle Avenue off Rhodes Road and Old Mill Road or from Scrivner Road off Old Mill Road. The Bonneville Power Authority main transmission line serving the west end of Clallam County crosses the site, approxhnateiy i00 feet south of Thistle Avenue. A 100 foot wide easement for tk/s line bisects the site. The area south of the ~,,,,sm, sslon; ' line ....... * was ..... ,7,, ~ .... ,~ cleared, and regraded. The site now slopes in a generally north direction at an estimated 5 bm perennial grasses are now beg/nning the cover the ground. t~ne east boundary and approximately one-half of the south boundary of the site is adjacent to the Peabody Creek corridor of the Olympic Nmiona! Park. The remainder of the south boundary is adjacent to large parcel residential use (5+ acre tracts outside fne City). Land use to the west is medium parcel residential (3-5 acre tracts with_in t_he City). Across Tkist!e Avenue to ~_he north mrrmy lnese rots are wi[bin the RS 9 are smgm residences on ouuu Lo ouuu square foot mrs. - zone but are pre-ex/sting use. s. The proposed project consists of 22 lots of 9000 square feet or ~eater size, _Th.e lots are situated aiu~g and around ¢w~ '-' ~ ....... ~:-~ .... : ..... ~ .......... : ..... ~ ..... ~ the west edge of the project site. Tbs no~h-south roadway is in line ~th the ~bea S~eet ~u~ m a~d the ~ .... project has been desired to accozmnodate ~mre improvemem of Albea Street as a minor street ..... ;~:-~ developed ama to ~ ~,~, Road by way of Scrivner Road. Cu~ently tNs area is se~ed solely by ~odes Road. ~e ~o cul-de-sacs are characterized as local service streets. 155 Page 2 Preliminary Roads and Traffic A_nalysis/~ver~een Park Subdivision June 5, 1995 Traffic and Street Analysis: The project site will, at ultimate buildout, have a total of 22 single family residences. Based on data provided in the Trip Generation Manual, 5th Ed. (Institute of Traffic Engineers, 1991 ), it is estimated that a total of 256 vehicle trips per day will be generated at full buildout. As the lots are arranged similarly along each cul-de-sac, the traffic volume on each cul-de-sac v~fill be approximately the same. Access to the project site will be limited to Scrivner Road since the roads serving the north boundary of the site are substandard and inadequate for the existing traffic loads exclusive of the proposed project. Scr/vner Road is also substandard, consisting of a 14 foot wide gavel roadway with mirmnal shoulders and ditching. Scrivner Road currently provides access for five (5) residences with a projected buitdout of 10-12 residences in addition to the proposed project. Using the upPer number for review purposes, the total traffic load on Scrivner Road at full buildout will be 382 vehicle trips per day. This assumes that Scrivner Road will not be extended easterly across the Peabody Creek Ravine. Based on the 1989 "City and County Design Standards for the Construction of Urban and Rural Arterials and Collectors", the appropriate width for a m/nor collector with'an ADT of less than 400 is 20 feet of paved surfacing with 2 foot shoulders on each side. The current Ci.ty of Port Angeles preferred des/ga is for 20 feet of paved surfacing with a 6 foot shoulder on one side and a 3 foot shoulder on the other side. It is the proponent's intent to hnprove Scrivner Road to the preferred City level if sufficient fight-of-way can be secured. If the necessary fight-of-way cannot be secured, the proponent will be able to construct the 24 foot w/de roadway within the existing right-of-way. Proposed improvements to Albert Street include 27 feet of paving with concrete curbing along the east side of the roadway and asphalt curbing along the west side of the roadway. This design will allow for a 10 fool travel lane and 7 foot parking lane on the east side of the roadway and a 10 foot travel Jane along the west side of the roadway. The improvements will extend from Scrivner Road to the north terminus of the curb return along the north side of the northerly cul-de-sac. Beyond this point, the proponent will construct a 10 foot wide all-weather roadway to Thistle Street. This all-weather roadway will provide for access for emergency vehicles from Thistle Avenue in case of blockage of Scrivner Road. The roadway will be barricaded in a manner that will not permit access from the project site to Thistle Avenue. UfilityAnalysis: The project site will be provided utility service by the City of Port Angeles (power, sewer, water, and ston~ sewer), US West 'Communications (telephone) and Northland Cablevision. All of these utilities are in close proximity to the project site with the exception of any storm sewer Page 3 Preliminary Roads and Traffic Analysis/Evergreen Park Subdivision June 5, 1995 infrastructure. On-site detention and controlled release of stormwater runoff is proposed to mitigate the impacts of runoff on downstream properties. An existing sanitary sewer manhole is located on Etmice Street between Thistle and Rose Streets. A new 8" diameter line wilt be constructed south along Eunice, west on Thistle, then south along Albert Street Ihrough the project site. The line 4411 terminate at the Scrivrter Road/Albert Street intersection. Eight inch diameter lines will be run along the two cul-de-sacs to the line in Albert Street. Water service is also available in Eun/ce Street between Thistle and Rose Streets. However, there is insufficient pressure at this location to properly service the project site. As such, the proponent will be construct/rig a new 8" diameter water line from the existing line on Old Mill Road, east along Scrivner Road, north along Albert Street, east on Thistle, and north on Eunice Street, connecting to the Eunice Street line. This line extension will not only serve the project site, but will hrtprove circulation within the Rose/Thistle/Eunice area. Power is available to the site on the south side of Thistle Street. Underground lines will be ex-tended west along Thistle and south along Albert Street through the project site. Service lines will be extended along the cul-de-sacs. Telephone and cable television lines will be nm in the same underground trench as the power lines. As noted, no stormwater collection infrastructure exists in the vicinity of the project site. Currently, runoff from the site in channeled northward in an ephemeral creek from the project site and lands south and west of the site. This creek runs along the west side of the furthest westerly house on Thistle Street, and then through a culvert between two houses on Rose Street, discharging on Rose Street just east of Albert Street. The stormwater then continues northward along Albert, west on Rhodes Road, and under Rhodes Road at the Park Knoll Drive intersection. This entire area is noted for flooding problems, primarily due to the lack of proper infrastructure and upstream drainage control. The proponents of this project are proposing to install a stonnwater detention structure within the BPA right-of-way just north of the developed area. This structure will control stonnwater runoff from the site so that peak post-development runoff rates are equal to or less than the runoff would be if the project site were timbered. It appears that sufficient area will be available for a detention structure that could also help control flows from the offsite properties to the south, thereby reducing the current stonnwater flooding problem on Rhodes Road. 157 Polaris Engineering & Surveying, Inc. 206 South Lincoln Street Suite 201 D^TE. Port Angeles, Washington 98362 (360) 452-5393 FAX (360) 457-9319 SHEET._..~__OF ._~ ,'. T'= ~e-s'.fl %,,y ~ Polaris Engineering & Surveying, Inc. JO~# ~'~ 206 South Lincoln Street Suile 201 DATE Z_~ Port Angeles, Washington 98362 (360) 452-5393 FAX (360) 457-9319 SHEET_ 159 160 CITY OF PORT ANGELES CITY CLERK BEFORE THE CITY COUNCIL OF THE CITY OF PORT ANGELES INRE ) ) APPEAL OF DETERMINATION PRELIMINARY SUBDIVISION ) OF NONSIGNIFICANCE PROPOSAL DEKAY ) DNS 1056 ) COMES NOW Stephen E. Oliver, of the Law Firm of Platt Irwin Taylor, on behalf of the below named appellants and appeals the determination of nonsignificance by the responsible official for the City of Port Angeles, Brad Collins, Planning Director pertaining to the preliminary subdivision-Dekay located at the east end of Scribner Road at Albert Street. Being DNS No. 1056. This appeal is filed on behalf of the following individuals: Joyce Underwood Roger and Maura Oakes 5027 S. Coyote Run 4120 Old Mill Road Port Angeles, WA 98362 Port Angeles, WA 98362 Tom and Ann Allen Phil and Lynda Eshom 4405 S. coyote Run 403 E Scribner Road Port Angeles, WA 98362 Port Angeles, WA 98362 Dave Becker Matt and Lynn Ostrowski 5003 Old Mill Road 5230 S. Coyote Run Port Angeles, WA_9_836.2. Port Angeles, WA 98362 Larry Becker Charles Palazzo 309 S. Vine 4519 S. Coyote Run Port Angeles, WA 98362 Port Angeles, WA 98362 Dan Morrison James and Loft Hendrickson 408 Scribner Road 4519 S. Coyote Run Port Angeles, WA 98362 Port Angeles, WA 98362 APPEAL OF DETERMINATION OF NONSIGNIFICANCE DNS 1056 - I The basis for the appeal is that the environmental checklist and other information on file with the lead agency failed to adequately address each of the following issues, each of'which has the probability of having a significant adverse impact on the environment if the project is not appropriately conditioned. The issues are as follows: A. Additional Traffic Impact on and Turning Movements into Old Mill Road. Old Mill Road is a seriously inadequate arterial street. The proposal will add approximately 400 ADT's to this road all involving turning movements. No baseline traffic counts were conducted by the City or the applicant to determine the adequacy of Old Mill Road to accept this additional traffic. The evidence befOre the planning commission suggests that Old Mill road is clearly substandard. The planning commission recommended in its meeting of March 10, 2004, that this subdivision only be approved if Old Mill Road were upgraded to the City standards for arterial traffic. Old Mill Road in its present condition from Scribner to Rhodes Road is simply inadequate to accept this additional traffic and neither the City nor the applicant has Conducted any analysis of this significant adverse impact on the environment. B. Scribner Road Right-of-Way. City staff analysis of this proposal erroneously concludes that the City owns or has available to it right-of-way adequate to develop Scribner Road to the suburban collector standard (suburban paved road with cross section RS-9). Title records indicate inad~q~/aiti~' rig'h-t-ofzway is owned'or controll'ed-by the 'City to facilitate such development. The environmental checklist and other information relied upon by the lead agency makes an unwarranted assumption with regard to the availability of right-of-way and therefore fails to address probable significant adverse environmental impacts associated with approval of this subdivision without the ability to make appropriate improvements to Scribner Road. APPE:AL OF DETERMINATION OF NONSIGNIFIC.aNCE DNS 1056 -2 C. Drainage. The proposal contemplates ditching of Scribner Road and the capture of drainage w~ter in this ditch system with the run off.then transported east or west along Scribner Road to Mill Creek· No information has been provided to or developed by the City with regard to the impact of this alteration of existing drainage patterns upon surrounding properties or the creek. Introduction of additional drainage water and pollutants from road surfaces into Mill Creek have not been addressed and if not appropriately mitigated are probable of creating significant adverse environmental impacts upon the creek and its drainage. Appellants request that the City Council grant this appeal and remand this matter to City staff for further study and preparation of an environmental impact statement with regard to the issues noted above. DATED: /t4 '~'"'~'"q 2.- 7,. , 2004. Respectfully submitted, THE LAW FIRM OF PLATT IRWIN TAYLOR Stephen E. Oliver, WSBA #6244 Attorney for Appellants APPEAL OF DETERMINATION OF NONSIGNIFIC,adNCE DNS 1056 - 3 163 164 The Law Firm of S. Brooke Taylor Platt Irwin Taylor SequimOffice Bart G. Irwin Gary R. Colley 495 West Alder Street Ste_phen E. Oliver 403 South Peabody ..... Sequim, Washington Stephen C. Moriarty Port Angeles, Washington 98362 (360)681-5000 David H. Neupert (360) 457-3327 Patrick M. Irwin Fax (360) 452-5010 Port Townsend Office e-mail: lawpa~tenforward.co ~., Frank B. Platt (Reti,'ed) It ~4a~ [~ Il XV~ ~ l~.,)hshington St. Suite 6 Stanley A. Taylor (19]]- 200]) I l.]~l ~'---~-~-~]r~4~nsend, Washington [ -! ~ ~, ?~/~ [ L.~! (360) 3854399 i ( ..... I Pleal address all mail to the ~ ': Yv r~m r,,-, .... Port An eles o ~fice Febrllazy 11~ 2004'--/:.'Y.'~2::L.~,~.~unltyuevelopmenl City of Port Angeles Planning Commission 321 East 5th Street Port Angeles, WA 98362 RE: Public Hearing Statement Preliminary Subdivision Approval - DeEay Dear Planning Commission Members: I represent a group of ten families who reside or own property located on Scribner ~oad, Coyote ~un ~oad or Old Mill Road in the vicinity of the DeKay proposal. My client group includes: Joyce Underwood, 5027 S Coyote ~un; Tom and Ann Allen, 4405 S Coyote ~un; Dave Becket, 5003 Old Mill Road; Larry Becke~, 309 S Vine (property owner on Old Mill Road); Dan Morrison, 408 Scribner ~oad; Roger and Maura Oakes, 4120 Old Mill ~oad; Phil and Lynda Eshom, 403 E Scribner; Matt and Lynn Ostrowski, 5230 S Coyote ~un; Charles Palazzo, 4519 S Coyote Run; James and Lori Hendrickson, 4519 S Coyote Run. The group's concerns with this proposal are summarized below. Our client group recognizes that the DeKay proposal is generally in compliance with the density standards of the Comprehensive Plan and Zoning Code. However, the Planning Commission should recognize that the proposal constitutes a significant change in the traditional residential density in this neighborhood. There are eleven residential home sites presently utilizing Scribner/Coyote Run load (a private road) as their access to the city road system. These 'lots are substantially larger than those proposed in this development and many are parcels of several acres or more. The area in question is presently serviced by a gravel road. The proposal will change the character of the neighborhood and the density of population in the neighborhood significantly. Therefore 165 February 11, 2004 City of Port Angeles Planning Commission Page 2 it is important that the impacts of the project be carefully evaluated. I. Scribner Road 1.1 The developer proposes to improve Scribner Road at its expense from Old ~lill Road to the entrance to the development. The proposed standard of development is the suburban paved road with path cross-section. Development of this road system appears to require a minimum of 42 feet of right-of-way. The length of Scribner Road is approximately 1300 feet and our title search indicates that the City holds a 60 foot right-of-way for only approximately 330 feet of that length. The balance is only a 30 foot right-of-way. Accordingly, before this subdivision can be approved, the City will have to condemn the additional required right-of-way or the developer will have to acquire the additional right-of way through private acquisitions and then deed the right- of-way to the city. Acquisition of right-of-way should be a condition of approval of the project. 1.2 The City Staff Report indicates that Scribner Road provides access to five (5) residences. In fact, my client group indicates there are eleven (11) residences utilizing Scribner Road as their sole access to Old Mill Road. The City Staff Report indicates that the proposed improvements for Scribner Road meet design criteria for a ~'minor collector with an ADT of less than 400" Utilizing the same traffic figure per homesite as was utilized by city staff, ADT for this roadway at build-out of the DeEay proposaI would be 397 trips per day with no additional home sites built in the area. Thus, as soon as the DeKay proposal is developed the road as proposed will again be substandard. The city should incorporate reasonable growth projections into the design for reconstruction of Scribner .Road. The current proposal is inadequate to support any further growth in the area. 1.3 ~he proposed sidewalk should be.paved so as to provide a durable all weather surface. 1.4 Scribner Road crosses Mill Creek in a significant ravine. No design description or proposal for the pedestrian crossing of this stream has been provided. A design should be developed, reviewed and approved prior to the approval of the project. 1.5 Scribner Road presently provides the sole vehicular 166 February 11, 2004 City of Port Angeles ~lanning Commission Page 3 access for approximately eleven homes. It is a narrow gravel road. Reconstruction of Scribner Road will significantly disrupt access to these existing residences. No information or plan is provided to assure continued reasonable access during the construction process as well as access for emergency vehicles during the construction process. These issues should be evaluated and addressed before project approval. 1.6 Since Coyote Run is a private road and not available for use as a "turn around" for busses or emergency vehicles, the design of the road system should assure adequate turning radius for larger vehicles attempting to enter and leave the proposed development. These issues have not been adequately addressed. II. Drainage 2.1 The proposal contemplates ditching of scribner Road and the capture of drainage water in this ditch system with the runoff then t~ansported east or west to Mill Creek% The city should assure that the proposed ditching system for Scribner Road is both viable from an engineering standpoint and will not cause any environmental degradation of Mill Creek. 2.2 Scribner ROad is crossed by an existing culvert near its east end which provides drainage from a pond on the Morrison propertyl The drainage from this. pond is significant and diversion of that drainage into Mill Creek would be a substantial-change in the naturally occurring drainage pattern. This should be further evaluated prior to approval. III. Old Mill Road Neither the project proponent's environmental cheCk list nor the staff analysis addressed the adequacy of Old Mill Road to service the additional traffic arising from this development. No improvements to Old Mill Road are proposed to be required. Although characterized as a "collector arterial" and a "school walking route", Old Mill Road is not presently developed to the extent proposed for Scribner Road. North of Rhodes Street, Old Mill Road is fully developed with sidewalks, curbs and gutters and with lane widths consistent with normal city arterial standards. The portion of the road from Rhodes Street to Scribner Road is seriously deficient. It is narrow, ditched on both sides and has no sidewalks. This project will add an estimated 256 average daily 167 February 11, 2004 City of Port Angeles ~lanning Commission Page 4 trips (all involving turning movements) onto this section of Old Mill Road. City planning staff has informed us they are also aware of other substantial subdivisions soon to be proposed which would be serviced by the same road system. The staff report indicates traffic analysis "may" need to be done with regards to this proposal. Certainly a systematic traffic analysis on Old ~lill Road should be conducted before this project is approved. We urge the City Planning Commission to impose a moratorium on further approval of subdivisions which would utilize this substandard portion of Old Mill Road until the city has developed a specific plan to both fund and construct street improvements in this area which would improve the street from Rhodes to Scribner to the standard presently existing north of Rhodes Street. IV. Playground County subdivision policy as expressed in the staff report (see page 10 '~Community Development Departmental Analysis" paragraph 3) indicates it is city policy to require play areas within subdivisions 'of tWenty (20) lots or more. This is a proposed twenty lot subdivision, yet city staff has not required any play areas within the subdivision and provides no explanation for why such facilities are not being required. The nearest playgrounds are a considerable distance away down Old. Mill Road which, as previously noted, is a Substandard street without sidewalks. V. RevieW by Clallam County PAC Sec 16.08.050 indicates that subdivision proposals which are adjacent to the city limits require notification to the Clalla~ County Planning Commission (and p~esu~ably an opportunity for that body to comment). The staff report and file do not indicate any notice or opportunity for comment direCted to the Clallam County Planning Commission. VI. SEPA City staff in the person of the citY's responsible official has issued a determination of non-significance for this proposal. The SEPA review is inadequate. None of the issues discussed above have been addressed in the SEPA process. The proposal should be remanded to staff for additional SEPA review and a new threshold February 11, 2004 City of Port Angeles - ~ Planning- Commission . Page 5 determination following completion of that review. To summarize, the proposed Scribner Road improvements are inadequate to provide for any additional growth in the area serviced by Scribner Road beyond this development itself. The City does not own adequate right-of-way to facilitate construction of Scribner even as proposed. An appropriate pedestrian stream crossing has not been designed and the proposal contains no plans to deal with the impact of construction on access to existing residences. Drainage issues, (particularly those involving the "Morrison Pond") have not been adequately addressed. A moratorium should be imposed upon the approval of this project or any other subdivision and short plat proposals in the area served by Old Mill Road from Scribner to Rhodes until such time as a specific plan for street improvements to Old Mill Road has been developed and a funding plan imposed. The developers should be required to provide a play area within the development. Opportunities should be provided for review and comment by the Clallam County Planning Co~missio~. The SEPA threshold determination should be withdrawn and reconsidered following the conclusion of study of the foregoing issues. Respectfully Submitted, The Law Firm of Stephen E. Oliver SEO:bs cc: clients 169 170 · The Port Angeles Planning Commission 321 E. 5ts Street ~' . ~, I~GEL' Po~ ~geles, WA 98~6~ We, ~e ~de~i~ have ~ve ~n~ms a~ a homing development pro~ by ~Kay ~d Ass~ial~ off of Scfib~r RoM (Scfivner on pro~s~ pl~). ~e following are a list of our initial ~me~: 1. Des~cfion ofo~ coun~ seffing, all ~ homes in thN ma ~e on ~re~e. 2. The prohhon for ~c for ~enB' hom~ is t0~ly inad~m~ on Schbner ~d Old ~1I Roa6 B~ of~ c~nt d~elopment a~ve o~ ~ Old Mill is barely ~equate to Mndle the traffic flow. ~e amoum oft~c ~sulting from this development ~11 in, mm dm~lLv over four h~dr~ and fi~ la~ ~ded m ~e c~nt has been pro~ ~& on Old ~11 ~d Scn%n~. 3. ~e pro~sed ~mhi~ of~e ~rib~r Ro~ mines ~mt enviromenml ~nm~ m ~11 C~k and Pm~ C~k my ~ s~ously aff~t~. 4. Wi~ 20 hom~, ~e na~ enhmmen~ con~s. 5. Public ufiliW ~c~ like ~ge ~ck-up, ~e ~eks, ~h~l bm~ etc. MIl be a problem ~der ~e c~nt ~ ~d n~ m ~ ad~ 6. S~y in ~e nei~~ is ~o~ ~m. ~e ~k way is pro~ ~ross Mill Cr~ wNeh is ~ a ravine. Li~ti~ on the road and ~IEW of cNldren walhng al~g ~ rind need m ~ ad~& 7. ~m hap~ns d~ng ~e ~n~on ph~ of~e rm~ rooting ~e dW resemoir ~d ~wer lin~ pro~ies aM w~t will ~ t~ leah oft~e involve. 8. No condifiom, mvemn~, or ~cfiom ~ve help ~ot~ ~e x~u~ ofo~ ~o~, ~ chm~, ~d g~ ,~ues ~at we have in om c~nt nei~~ h~ng to a~ss ~ ~d ~er con,ms. 9. ~e develo~r shoed ~y the cos~ of ~ Enviromenml lm~t S~ement by the Depament of~loD', ~m ora ~ffic ~n~, and ~s~ ~i~ Mth the 10. ~e develo~r ~o~d ~ C,C, & R's on ~s development ~at do not allow for mobile homes, ~~~ or m~fl~ hom~. 11. ~e develo~r should a~ i~ll an el~onic ~te al ~e end of Coyote Run Lane and fence on the south and mst si&s of the develo~t to keep ~espassem ~om going up ~yo~ R~ or going dom in~ P~y Cr~k 12, Coyote R~ is a private roa& I do nol ~ ~e develo~ h~ ~ m~ment acro~ the road on the comer of ~n3ner and Coyote Ru~ -- 13. H~ the develo~r obmin~ ~ements for ~e r~d from ~ n~r's to the west? 14. H~ the develo~r obmin~ ~ ~ment ~om the W~'s on ~e ~mer of Old Mill ~d S~bner? Joyce Unde~ 5027 S. Coy~ R~ 171 January26, 2001 ~iAN ? 7 ;~?,Fi~ . The Planning-Commission .... CITY 321 E. 5~h St. ,_ ~?t ¢:~.~gF'>0RTANGELE8 Port Angeles, WA 98362 I have heard a couple of times that going down to Rhodes Rd. was not an option because of the Bonneville Power Lines. However, those power lines go across Old Mill Rd., Mount Angeles Rd., Monroe Rd, etc.. ! am attaching pictures of Old Mill, Rhodes from Old Mill, Scribner to Coyote Run to show the creeks and waler running under Scribner and the ditches and ravines currently on the sides of Scribner. Joyce Underwood 5027 S. Coyote Run 172 · January 25, 2004 I[-)~ lc. ti-9 ~ [1 ~ ~ ~ The Po~ ~geles Plmg Co~ssion 321 E. 5th Street CITY OF PORT ANGELES Dept. of Community Development Po~ ~geles, WA 98362 ~ We, the undersigned, have grave concerns about a hous~g development proposed by DeKay ~d Associates offof Scribner Road (Scriber on proposed plan). The fo~ow~g me a ~st ofo~ Mtial conce~: 1. Destruction of o~ co~t~ settNg, a~ the homes ~ t~ area me on acreage. 2. The pro,sion for traffic for twen~ homes is totally ~adequate on Scribner ~d Old ~ Road. Because of the c~ent development a~ve o~ mea, Old ~ is bmely adequate to ~dle the traffic flow. The mount of traffic resuk~g ~om INs development ~ ~cre~e drmticaHy over four hundred ~d ~ laps added to the cu~ent traffic. The provision for tNs traffic wffi be much more th~ has been proposed both on Old ~ ~d Scribner. 3. The proposed dkc~g of the Scribner Road causes great envkomental conce~ as ~ Creek ~d Pea~dy Creek my be seriously affected. 4. With 20 homes, the nat~al r~ off~ be sig~c~t, wNch ~so causes envkomental concer~. 5. Pubic ut~ty se~ces ~e gmbage pick-up, ~e tracks, school buses etc. w~ be a problem ~der the c~ent desi~ ~d needs to be addressed. 6. Safety ~ the neighborhood N ~other concern. The w~ way is proposed across ~ Creek, wNch is N a ra~e. Light~g on the road ~d safeW of c~dren wang along the road need to ~ ad~essed. 7. ~t happem d~g the co~tmction p~se of the road, mo~g the CiW ~ Creek reservok and power ~es to widen the road, s~ce t~ is the oNy access ~ and om for our propeffies ~d what wffi be the len~h oft~e ~volved. 8. No condkio~, coven~ts, or retrictio~ to help protect the values of o~ prope~ies ~d r~al ch~acter ~d values t~t we ~ve ~ o~ cu=ent neighborhood. We me opposed to the development as cu=ently proposed ~d wffi ~ at the pubic he~g to address these ~d other concerns. - Thb Port-An~leibs Planning Commission- ................ 321 East 5th Street CITY OF PORT ANGELES Dept. of Con-~munity Development Port Angeles, Washington 98362 These are our comments on the proposed Dekay and Associates (East end of Scribner Road) 20-unit subdivision. Living just south of this site, we feel our quiet rural life style would be materially compromised. This would include transforming Scribner Road from a county lane to a busy suburban street. One concern includes possible adverse impact on the water quality of both Mill and Peabody Creeks. What happens during Scribner Road rebuilding and utility installation? Will we be able to drive to and from town? No conditions, covenants, or restrictions are proposed to insure a valued country setting. Like fencing the Southern boundary. We are opposed to this development in its current configuration of 20 building sites in a relatively small space. To preserve the areas rural character and give potential home owners an enhanced quality of life, reduce the number of lots to 4or5. ~,.,..~.____~.~ Tom and Ann Allen 4415 S. Coyote Run Lane Port Angeles, Wash. 98362 E-Mail TomAnnAIlen(g~worldnet.att.net 174 Brad Collins - proposed scrivner rd. developememt Page 1 I From: "steve norberg" <norby65@hotmail.com> To: <planning@cl. port-angeles.wa, us> Date: .......... 1121/04 6:06PM Subject: proposed scrivner rd. developememt i just want to put my two cents worth in. my name is steve norberg and i live at 339 e scrivner rd. there are a couple of things that trouble me about this proposed developement: the additional traffic on scrivner rd-the toss of property value with the addition of U-235's. (for those of you young'uns, those are HUD Iow income houses of the 60's and 70's.)--the loss of the 'rustic' atmosphere that now exists-and then there's the additional insurance needed to cover the influx of children and their propensity for creating havoc. i know most of these reasons may seem insignificant to you but up here on the hill, they are of major concern. thank you steve norberg Find high-speed 'net deals -- comparison-shop your local providers here. https://broadband.msn.com 175 Brad Collins - Proposal for E. Scrivner Road development Page From: "Sue Neese" <sneese@olypen.com> To: <planning@ci.port-angeles.wa.us> Date:- ..... l/2-1/04 9:49PM ................................................... Subject: Proposal for E. Scrivner Road development To Whom it May Concern: After moving to Clallam County in 2001, my husband and I spent two years looking for the perfect place to settle down. We found it last summer on E. Scrivner Road. Now, we're informed about a proposed 20-unit development on the neighboring property. Most of the homes in this area, including ours, are situated on acreage. It's quiet, there's little traffic, and there is a great deal of pdvacy. That's one reason we chose to live here, and I imagine that our neighbors share those sentiments. The land didn't come cheaply; it was a significant investment for us. A development next door, such as the one proposed, would destroy the quality of life that we moved here to enjoy, and devalue the land that is precious to us. Please consider the impact that a subdivision would have on the residents of E. Scrivner. Sincerely, Susan Neese 339 E. Scrivner Road Port Angeles, WA 98362 (360) 452-3239 "1 can show you that when it starts to rain, Everything's the same..." - Lennon/McCartney 176 o~- , cITY OF PORT ANGELES Dept. of Community Development ....... ~tx.~,~ ~, ~,;~, ~ ~o-s~/~ ~.~,~ .u~,~ ~ ~/~,~ ................. ~~z .............. ~ a..~.. ~. :~. ~-n.~ ~ p,¢~ ~ a.~ .......................... ~-.t~. ~-~- t~ -&~ ~ ~;~ h~ < ~,~, /~ ~ ......... ~.~.~. ~;d~. .~ ~ .. . 51~ Ros( 178 ATTACHMENT "B" FOR OFFICE USE: SUBDIVISION APPLICATION ~'~ i ~/ ~ - APPLICATION C ITY OF PORT ANGELES D~ ~t. of Community DevelopmenI ~PLIC~T ~O~ATION: PROPERTY O~R ~f omer m= vplic=t) ~~. ~ ¢4. al PROPERTY INFO~TION: Property address: ~- t~ ~,,_c::L~ ~ ~. Property zo~g: ~_~ ~~t~'~ ~ ~d'~ Exisdng site ~e~ ~.~ ~- Acreage in: Stree~ I.~ ~- P~ks ~ O~er non-residential l~d uses Streets se~g site: ~~'~ 1~.6 i ~~ ~ I (WE) HEREBY CERTIFY that I (we) am (are) the owner(s) of the I (WE) HEREBY CERTIFY that I (we) am (are) the applicant(s) of the above-described property and request that the proposed subdivision be above-described property and request that the proposed subdivision be approved. It is understood that Wilful misrepresentation of the information approved. It is understood that wilful misrepresentation will terminate the will term. mate the application, application, Signed Signed ~ . ~ Signed: Signed: LES WASHINGTON, U.S,A. CITY COUNCIL MEMO DATE: April 6, 2004 To: CITY COUNCIL FROM: Yvonne Ziomkowski, Finance Director SUBJECT: 2003 YEAR-END REPORT I am pleased to present the budget status report for the General Fund and utilities for the year ended December 31, 2003. This report shows the results of City operations as compared with the amended budget and prior year actuals. This report is segregated by fund and shows revenue by source, and expenditures by object. This year, I am very happy to report that all the Department Heads kept a fight rein on there budgets and all came in under budget. General Fund Summary As of December 31, 2003, General Fund revenues amounted to $13,882,055; expenditures totaled $12,963,132. This year we did not support the Capital Improvement Program in addition to $200,000 for street projects as we have in prior years. The actual overall financial operations resulted in a $918,923 increase in reserves, which, as compared to the amended budget, realized $785,923 in savings. Table I shows a summary of revenues, expenditures, and fund balance for the General Fund. General Fund Reserves 2003 Variances 2002 2003 Amended Actual vs. Actual Budget Budget Beginning Fund Balance 2,440,618 2,391,742 2,391,742 Add: Revenues 13,287,653 13,882,055 13,481,203 400,852 Less: Operating Expenditures 12,222,650 12,399,291 13,032,377 (633,086) Operating Transfers to Other Funds 145,899 363,841 115,826 248,015 Transfers for CIP projects 967,980 200,000 200,000 Increase (decrease) in Fund Balance (48,876) 918,923 133,000 785,923 Ending Fund Balance 2,391~742 3~310~665 2~524~741 785~922 Revenues General Fund revenues by major revenue source is depicted in the table below: 2003 Variances Amended Positive (Negative) Actual Bud~let $ % Taxes 8,461,127 8,262,203 198,924 2.41 Licenses & Permits 379,870 393,660 (13,790) (3.50) Intergovemmental Revenues 255,658 220,871 34,787 15.75 Charges for Services 4,011,887 3,847,200 164,687 4.28 Fines & Forfeitures 283,035 284,000 (965) (0.34) Miscellaneous Revenues 295,478 278,269 17,209 6.18 Transfers -in 195,000 195,000 0 0.00 Total Revenues 13~882~055 13~481r203 400~852 2.97 Overall, actual revenues exceeded the amended budget by $400,852, or almost 3%. In comparison to 2002, the revenue increased by 4.3% or 9- $594,402. Tax revenues, which comprise over 60% of the General Fund budget and include 8- property, sales and use, utility, telephone, 7- leasehold, and gambling taxes, came in at 2.4%, 6- or $198,924 over the budget and 5.1% ($429,817) ce 5- over 2002 levels. This increase is attributed to ._o 4- higher receipts in most of the taxes with the ~ 3- exception of property tax. 2- 1 The collection of property taxes, the largest single source of revenue, was slightly below the levy as a result of uncollectible accounts. In - comparison to the prior year, this revenue ~ ~o,~.,oe~,,o~ ~,~o ._~.o decreased by $8,414. This decrease was attributed Revenue Sources Property Other Tax to the decrease of $60 million in assessed 24% 20% valuation. The City's tax rate increased to the maximum $3.11 per $1,000 of assessed valuation (AV). Initiative 747, approved by the voters in November 2001, set a limit of 1% on Sales Tax regular property tax levy increases. Without an Intema 18% increase in the City's tax base, this revenue Charges Utility Tax source will not grow. 21% 17% 2 900 800 Tax Sales tax is a revenue we monitor very closely (Sched- ule A). Since sales tax is very sensitive to economic ~ 700 ~ conditions, it is also difficult to predict. The higher ~ 600 ~ than estimated receipts were rather surprising, espe- ~ 500 '- cially in the second half of the year. Receipts in March ~ 400 3oo (January sales), in May (March sales), and in October 2oo (August sales) were below our expectations. However, leo receipts in August and September (for June and July o sales) more than make up for most of the differences. ~99s ~9~ ,997 ~9~8 ,~o 2o00 ~oo~ 2002 2ooa Additionally, November and December receipts were also exceptionally good (best in six years). Construe- Construction Wholesale /~Jtom otiveI ....Retail Hotels/Motels Communication tion activity, which was higher than in 2000, 2001, and Other 2002, contributed heavily to this increase. Retail and automotive was slightly higher than last year. Fortu- nately, sales tax receipts for the first three months of 2004 came in at a higher level than in 2002 and 2003, so we are hoping that this trend will prevail and consumer confidence will stay strong. Utility taxes, which include electric, water, wastewa- 1,8oo ter, and solid waste, is the most positive growth re- 1,600 Ut,lity Tax /" source in the General Fund as a result of the increas- ~ 1.4oo / m 1,200 lng rate structure in our municipal utilities. The Elec- tric Utility is taxed at 6%, which is the maximum ,-~.800 allowable without voter approval. All other utilities pay 8% tax. Overall, this revenue source increased by 400 ~ --_ _ 11.4% as compared to year 2002 and came in at 1.9% 200 or $44,982 over the amended budget. During the bud- 0 get process, we take a conservative approach to the 1996 1997 1998 1999 2000 2001 2002 2003 weather, which has a big effect on electric consump- I--Electric Water Wastewater- Solid Waste[ tion. During the budget process in August/Septem- × ber of 2002, there was concern over telephone 60o,o00- Telephone Taxes taxes, which are taxed at 5.5% of gross re- 5oo,0oo- × ~ ~ ceipts. This revenue was coming in at a very ~ --~ ~ slow rate. Since this was a state-wide trend, 400,0OO- × -- the 2003 budget was set conservatively at ,_ $440,000. During the mid year review, there / -- 300,000- was no indication of higher receipts, so we 200,000/ ~ -- -- kept the amended budget the same. As it hap- pened, at year-end some telephone companies 100,000× -- -- caught up with the reporting of their gross rev- enues and the City collected $94,998 more · o .... ~ than estimated. Fortunately, the trend for this xc~c~e' x~1 ~ x~~ 9~oo° ~o~'~ ~oo~ 9~o~ revenue source tax is still positive and grow- ing. Collection for the year 2003 was almost 5% more than in 2002. Unfortunately, there is no growth in other 6% revenue sources. Intergovernmental revenues of $255,658, which are mostly state shared 5% Yield Curve revenues, grants, and local agency participation in our programs, were 54% or $138,843 less 4% than 2002 and almost 20% or $196,551 less than 2001. Higher than anticipated interest 3% revenue was the result of the market downturn at the year end which resulted in a recognized 2% paper gain on the City investments. Unfortunately, this source of revenue has been ~°/° decreasing in the past three years based on 0% decreasing interest rates. Overall, as compared to 2000 this revenue decreased by $241,804 or 3 month 6 months 2 year 5 year l0 year 30year by 65%! This trend continues in 2004. [~12/31/2003 , 12/31/02 The Charges for Services category increased by 7.9% or $315,848 as compared to 2002, and collections were 4.3% or $164,687 over the budget. The reasons are: third-party billing for the ambulance services were almost $93,000 over estimates; airport security, eliminated in May, was reestablished at a lower level later in the year resulting in $33,631 in additional revenues; and small increases in other charges, such as the pool ($11,000). Miscellaneous revenues include interest and penalty on delinquent bills, City Pier moorage, Ediz Hook and other leases, donations, reimbursements for court time, and other one time revenues. Fines and Forfeitures came in exactly on the budget. Expenditures General Fund operating expenditures were $12,963,132. Operating expenditures included a $200,000 transfer to the Street and CIP Fund, a $25,000 transfer to the Economic Development Fund, a $31,000 transfer in support of Recreational Activities, and $15,000 to support the Fine Arts Center. Additionally, $46,067 was transferred to the Equipment Replacement Fund for the purchase of police and fire vehicles. Overall, operating expenditures were 2.9% or $385,071 below the budget. Most of the savings occurred in jail costs ($184,238) and personnel ($176,756). Personnel costs, including wages and benefits, represents more than 70% of the operating budget and were 3.4% or $328,863 below estimates. However, this result is a little misleading since over $152,000 of engineering labor was included in capital projects. This is why transfers to the CIP are over budget as they include engineering labor originally budgeted in the "personnel" category. When we implement "program- matic budgeting" this situation will be resolved. Additional savings in the personnel category were attrib- uted to several short-term vacancies, the postponing of hiring in most departments, controlling overtime spending, and some employees postponing retirement. 4 It appears that we had some control over 600,000 the county jail costs. In 2002, contributions to the county jail decreased by 19% or 500,000 $93,821 as compared to 2001 costs. In 2003 the savings were even greater and also 400,000 resulted in spending coming in at $184,238, or almost 44% under budget. 300,000 In 2003 we were not able to designate any 200,000 additional funds to the capital improvement projects. So, we are especially pleased that 100,000 because of the 2003 positive financial results we can recommend the designation 0 of funds to special projectsin our capital 1999 2000 2001 2002 2003 improvement programs. Reserves 4. s The General Fund balance as of December 31, 4 2003, was $3,310,667. According to our Fi- 3.s nancial Management Policy we should have 3 reserves of approximately $2 million. Accord- ing to the same policy, the Council may desig- 2.5 ,, nate additional reserves to fund capital projects o 2 or other "one-time" expenditures. It is very ~ 1.5 important that we continue to walk the con- I servative road because of the overall economic o.5 outlook and not allow hits on the reserves. However, if the Council decides to designate 6 an additional $1,000,000 to $1,300,000 from 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 reserves to capital projects we will still be able to maintain approximately $2 million in re- serves and be in compliance with our policy on reserves. Staff could give the Council its recommendations at the next meeting or during the Capital Facility process. Street Revenue Sources Street Fund Other 3% Property Actual 2003 receipts for Street were Gas Taxes Taxes exactly on target with $865,529 in 30% 34% operating revenues supported by $425,000 in transfers from the General Fund, REET #1, and Solid Waste. Operating revenues consist mostly of property taxes $446,026 (52% of Transfers operating revenues) and gas taxes from Other $384,926 (44% of operating revenues). Funds 33% Expenditures of $1,236,605 were $19,511 440,000 or 1.5% below budget. Most of the savings 430,000 i~ ?.~-~:<~g ~ were in personnel as a result of a Street 420,000 ~ .... ~:~ Supervisor vacancy. A $200,000 transfer ~: :~} ¢ from the Gener~ Fund was in suppoa to 410,0~ ; :: ; ...... :: ...... Street capital projects. For the fifth year, 400,0~ ~ ~ ~~ ~ more th~ $200,~0 was designated for the 390,0~ pavement restoration program. Street ~0,0~ . projects will be elaborated on in the next 370,0~ section of this repoa. 3~0,0~ , , , ..... The emphasis in t~s fund has been to m~n- 1 ~5 19~ 1 ~7 1 ~8 1 ~9 ~ ~1 ~ ~ t~n existing se~ice levels and to seek out- side suppo~. Overall, operating revenues in the Street Fund have been severely strained as the traditional resources - propeffy t~es, fuel taxes, and investment interest - have all been restricted or decreased over the last few years. At the same time, maintenance costs to transpoffation infrastructure ~d public expectations have been increasing. There do not appe~ to be many local options for revenue expansion in this mea, although there are options at the County level for a local option gas tax if voter approved. It is possible that maintenance will consume more and more of our operating budget in the future, and we will be forced to do only new capital projects if voter approved as a special levy. Capital Improvement Projects The Capital improvement program is an integral p~ of the overall City financial program and is reviewed and approved on an annual basis. The 2003 spending on the Capital Improvement Program amounts to almost $5 million and is comprised of general purpose, tr~spoffation, and utility programs. Since utility capital projects ~e included in utility budgets, in this section I am going to concentrate on general governmental projects. In the past four ye~s, we were able to designate flmost $3.2 ~llion in ~nding from the General Fund to C~ projects. We were ~so ve~ aggressive in seeking federal and state grants which supplemented funding for the projects. Out of $1.6 ~llion in grits received in 2~3 ~most $1.5 ~llion were designated for general govemment~ projects. All s~nding for governmental projects totaled almost $2.4 ~llion in 2003. Major projects in 2003 included: · continuation of sidewalk program $309,782 supposed by $215,137 in grits · Olympic Discove~ Trail $30,333, cost to date $119,592 · Eastern Corridor $339,068, cost to date $388,486 supposed by $274,027 grant · Fire Hall roof repair $44,512 for the cost to date $175,651 (reimbursed by WCIA) · Gateway Center $67,096 supported by $51,053 in state grants · Laurel Street Slide Repair $227,312, for the cost to date of $306,066 · Carnegie Library $834,402 for the total amount spent to date $1,441,566 supported by $317,959 federal and state grants · 8~h Street Bridge project $110,274 · 5~h & Race Signal $272,635 supported by $156,828 grants · and several smaller street and parks projects. Enterprise Funds by Utility Utilities Solid Waste Utilities (enterprise funds) include electric, Wastewater 9% water, wastewater, and solid waste and are 10% managed on a different basis than the general governmental funds. The management of these funds does not focus on the line items Water of revenue and expenses, but rather the "bot- 10% tom line" of whether expenses are supported Electric by revenues. 71% C a s h . a la n ce s- U tilitie · Enterprise funds represent over 60% of the City's budget. A city, unlike the private sec- I+Electric --1--Water -..A---Wastewater ;,,; Solid WasteI 12 tor, cannot make a profit. Expenses and rev- 11 enues should balance. However, the most 10 significant issue affecting utilities has been 9 to ensure that these funds operate as self 8 ~ supporting and maintain an adequate cash o 7 ~ balance to cover operation costs, debt ser- ~ 6 s vice including debt coverage, and capital 4 repairs and replacement. As of December 3 31, 2003, all utilities were self supporting 2 and maintained a safe level of cash reserves. 0 Total cash reserves in utilities were almost 1997 1998 1999 2000 2001 2002 2003 $24 million. Capital Projects - Utilities Capital projects in utilities totaled over $2.6 million and included Solid Waste $1,032,962 in Electric Utility, 8% $809,403 in Water, $569,378 in Wastewater Electric Wastewater, and $220,305 in Solid 22% 39% Waste. Water 31% 7 Major projects included: · Fiber optic (I Net) project $670K · Elwhaunderground$141K · Peabody Heights reservoir floating cover $319K · Sewer system improvements $152K · Front Street water main $270K · Landfill co-composting facility improvement · Landfill shoreline stabilization. In 2003, the City received a $58,225 grant from the National Park Service for the Elwha Mitigation project in addition to $279,967 received in 2002. Additionally, the City issued $4,220,000 in Water and Wastewater Revenue Bonds to finance major capital projects in these funds. Internal Services Funds Internal Services Funds are used to account for the financing of goods and services provided by one department or fund to other departments or funds on a cost-reimbursement basis. There are three funds in this group: Equipment Services, Information Technology, and Self-Insurance. Equipment Services accumulated over $4.4 million in cash reserves designated mostly for equipment replacement. In past years, we tried to rebuild the equipment replacement fund by transferring almost $500,000 from the General Fund. This transfer covered replacement based on the original cost, however it did not include inflation. In 2003, we drafted a policy which allows the Equipment Services Fund to charge real future replacement cost instead of purchase cost only. Our challenge is our inability to cover the gap in unfunded equipment costs from the General Fund operation and to replace large or specialized equipment, such as the fire pumper or construction equipment, without the diversion of operational funds because of the huge cost impact. Equipment purchases of $382,238 included three police vehicles, an aerial manlift bucket truck, a dozer for the Landfill, a supercab utility truck for the water division, and a 60KW generator for the wastewater division. A major project for the Information Technology division was replacement of the financial operating computer system. This was a huge project effecting all city departments and takes most of staff resources. A major part of this project was completed by the end of 2003 with the implementation of"clic-to-gov", an internet customer information system, going live in July, 2004. Other major projects include upgrades to the network operating system, users training, and day to day operations. Similar to the Equipment Services fund, our major challenge is to develop computer replacement fund. It is very challenging to manage the Self Insurance Fund, with two-digit medical rate increases in the last few years. In 2003, expenses were on budget and only 3.4% more than in 2002. It is necessary to maintain a reasonable level of reserves to cover current claims and worker's compensation claims. My recommendation is that the City continue to maintain minimum reserves of one-half million dollars and $125,000 reserved for workers' compensation. Attached are the summaries of revenues and expenditures for all funds. As always, I will be available to answer any questions at the Council meeting. Financial Report For the Year Ended December 31, 2003 1 ,'.; Total Expenditures $65 million, $5.7H or 10% more than 2002 ,'.; Host of the increase (76%) was in power purchases ($4.4M or a 25% increase as compared to 2002) ,'.; Personnel representing 24% of the budget increased by 4% or $0.5M for total spending of $15.4M ~ ~ ~.~ Capital and capital projects of $5.9M increased by 13% and represent 9% of the budget e Debt Service increased by $600K or 21% mostly in Water and Wastewater Funds ,'..; Tntergovernmental revenues (includes $2.41Vl of utility taxes, PenCom, County .]ail) of $2.9M increased by 5% Debt Capital/ 5% Const. 9% I ntergov 7% 2 · '.; Revenue of $13,865,886; 4.2% increase from 2002 · '.; Operating expenditures of $12,956,960; 2.9% less than 2002 ~.; Transfers to Street Projects Fund of $200,000 (decrease from prior years) ',-; Estimated Fund balance (reserves) $3,300,670. Increase in fund balance of $918K ~.> Total revenue $13.9 million; 2.8% or $400K more than budgeted and 4.3% or $594K more than 2002. Fines & Misc/ Forfeitures 2% 4% _icenses & Intergov. Permits Revenues 3% 2% ,'.; 50% of the increase is in the "tax" category (sales tax 3% or $63K more and telephone taxes $95K more). Overall, taxes, representing over 60% of General Fund revenues, increased by 5% as compared to 2002. ,'.; Other half of the increase is in the "charges for _services" category (third-party billing by $93K and airport security $34K). Charges for services, representing 30% of the budget, increased by 8% as compared to 2002. ~ 2003 Va da nces Amended Positive (Negative) Actual Budget $ % Taxes 8,461,127 8,262,203 198,924 2.41 Licenses & Permits 379,870 393,660 (13,790) (3.50) Intergovernmental Rexenues 255,658 220,871 34,787 15.75 Charges for Services 4,011,887 3,847,200 164,687 4.28 Fines & Forfeitures 283,035 284,000 (965) (0.34) Miscellaneous Rexenues 295,478 278,269 17,209 6.18 Transfers -in 195,000 195,000 0 0.00 Total Revenues 13~882~055 13~481~203 400~852 2.97 4 2550- 2500- 2450- 2400- 2350- 2300- 2250- 2200- 2150- 2100- 2050- 200( 250,000 t ',;~ 2000 2001 2002 20 ~ :'~" TM 10 900 8oo ,, e 700 ~ 600 -'"' o §00 ~- 400 -- 200 ~00 .... 0 1005 ~006 10~7 ~$ 1~ 2000 2001 2002 200~ Construction Wholesale Automotive Retail Hotels/Motels ~ Communication Other e $6,542 decrease over 2002 ($34K from new construction) ,'.~ Rate $3.11 per $:L,000 ,'.; 3.9% or $421Vl decrease in assessed valuation (due to Nippon settlement) ,'.~ 14% or $450,000 of property taxes allocated to Street Fund ,'-; Concerns: :.: No area to grow :.', Initiative 747 ,'.'- Pending new Initiative 864 ]2 6 Property Tax - Regular Levy 3,300,000- 3,200,000- 3,100,000- 3,000,000- 2,900,000- 2,800,000- 2,700,000- 2,600,0001 2,500,000 1997 1998 1999 2000 2001 2002 2003 ,'.; $248K or [ 1.4% more than 2002 ,'.; $45K or 1.9% more ~.8oo 1,600 Utility Tax than budgeted =~ ~.4oo 1,0001,200 ,"; Reasons: -'.-' Water rate ~ 6oo / increases 600 ! -',.'- Electric rate 400 ~.~ _ _ increases in 200 --- -- October 2002 ~9~ ~9~7 19~8 1~9~ 2ooo 2OOl 2oo2 2oo3 -"-: Cold weather I m Electric ~ Water ~ Wastewater Solid Waste ]4 7 ,'..~, Intergovernmental revenue $255,658, 54% ($139K) less than last year .,..: Liquor excise tax and board profit $172,690 -'..: Criminal 3ustice $20,397 ~.; Fines and Forfeitures $283,035, same as 2002; ~-~Transfers in $195,000 from Criminal .lustice Fund ~.; Interest $130,667, 65% decrease as compared to 2000! 15 $12,963,132 ~.~ 2.9% or 385,071 below the budget and 2.8% or $373,397 below 2002 (all reductions are due to decreases in transfers to CIP Fund) Gapital Outlay 'l'rans~ors out Inter~ovommontal 4% ~% Supplies & Charges for Services 18% 16 General Fund Expenditures Variances 2003 Actual vs. Amended Bud. Amended Positive (Negative) Actual Bud~let $ % Expenditures by Object: Personnel Benefits 9,196,583 9,525,446 328,863 3.45 Supplies & Charges for Services 2,395,413 2,509,674 114,261 4.55 - rntergovernmental 723,162 917,923 194,761 21.22 Capital Outlay 34,133 79,334 (4,799) (6.05) Transfers out 563,841 315,826 (248,015) (78.53) Total Operating Expenditures 12~963,132 13~348,203 385~071 2.88 17 Most of the savings (48%) in General Fund occurred in jail cost $184K..1ail cost was $159K less than in 2002. $46% of saving ($176,756)~occurred in personnel cost. · '.; Transfers out included: ;.: Transfer to Economic Development $25,000 :-: Transfer to Equipment Services $46,067 for Police and Fire vehicles :.: Transfers to Recreational Activities $31,000 :.: Transfer to Fine Arts Center $15,000 :.'. $200,000 transfer for street projects ;.: $152,000 transfer covering engineering labor for C]:P projects General Fund Reserves 4.5 4 3.5 3 2.5 ._o 2 1.5 1 0.5 0 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 20 l0 15,000,000 lO,OOO,OOO Revenue 5,000,000 -5,000,000 21 ~.; Revenue $387,978 (2.2% ~o,00o less than 2002) ~00,00o ,'..; Expenditures 350,000 $413,796 3oo.oo0 ~.; Marketing 2so,o00 program $965K 20o.o0o in 5.5 years ,., Reserves $90K 1~o.ooo · .," $200,000 100,000 reserved for 50,000 Convention o Center 1996 1997 1998 1999 2000 2001 2002 2003 22 11 · ., Revenues $1,290,529 ~.; Almost 35% derived from property taxes 440,000 J-J 30% from gas taxes 430,000 (used to be major420,000 revenue source, 41o,ooo , :~, \-~ ,,, ::: ~.~ declining 33% from trend) transfers 4°°'~° ~.o,ooo 380,000 J.~ $200,000 GF 370,000 J-~ St00~000 RE~ ¢~ 360,000 , , , ~ , , ' J.J Solid Waste $~25,000 1995 1996 1997 1998 1999 2000 2001 2002 2003 23 1,400,000- ,'.; Expenditures 1,2oo,ooo $1,236,605 ~,ooo,ooo (.~ CIP projects 8oo,ooo $295,551 ~oo,ooo- ~.) $54K increase 400,000 in reserves 200,000. 0 ~.~ Reserves 1999 2000 2001 2002 2003 almost $500K Ii-I Revenues · Expenditures E] Fund BalanceI 24 ,'.; Continuation of sidewalk program $307,782 (supported by $215,137 in grants ,'.; Carnegie Library Fac;ade: cost to date $1,441,566; supported by $317,959 in grants in 2003 ,'.; Laurel St. slide repair ~'~ 5th 8~ Race St. signal ,'.; Gateway Center and Parking ,'.; Eastern Corridor 13 `"; 8th Street Bridge project ,'.;Olympic Discovery Trail 27 Expenses over $40M Accounts for over 60% of total City expenses Rates are set to recover operating cost, debt payment, and to fund capital projects Enterprise Funds by Utility Solid Waste Wastewater 9% 10% Water 10% ]4 Reserves (Cash 12 Balances) $24M: lo ,,.: Rate Stabilization 8 $3.7M , ~.: Debt over $2.5M = § 6 -',.: Construction over ~ $2.5M 4 --, ~ ,.: Conservation programs & loans 2 -- Electric Water* $340K o / I-- Wastewater* -- So id Waste 2001 2002 2003 29 .'..; Revenue $26,442,635 ~ :.: $3,6M or 15.7% increase over 2002 ~ e ~xpenses $28,687,340 -'..: Over $20~ power purchases; 27.4% or $4.3~ increase as compared to 2002 Electric Utility Revenue Source Other 2% 3o 15 Grants /Other Capital and Debt Utility 2% Construction 4% 2% 5% Operation 14% 2% · "-; Construction over $1M included: -',.: Fiber Optics (]:-Net project) -'..: Elwha underground rebuild -'..: Oil handling warehouse · '.; Cash balance more than $2.5M plus $1.7M designated for rate stabilization 16 ~.~ Revenue over $3 million; 9% more than 2002 ~.~ Expenses $3.91Vl; 9% less than 2002 ,'.; Debt service $546K ~.; $2,869,485 proceeds from bonds and loans c.; Cash balance $610K plus $870K for rate stabilization and $2.8K for construction projects `'.; Revenue over $3.81Vl, 4% less than 2002 ~.; Expenses almost $3.91Vl · '.; Debt service $1.3M or 33.4% of the budget · '.; $ :~.4M from bonds ,'.;Cash balance $1.81Vl plus $1.3M for rate stabilization and $1.8M for construction 34 l? ;.; Construction of almost $1.4M included: :.: Water Projects $809,403 ,-: Wastewater projects $569,378 · ..3 Major project: ~'.'~ Front Street water main -'.: Main sewer system improvements :.: Peabody Heights reservoir cover Revenue $5.5M; 4% more than 2002 Expenses $3.8M, 3.6% less than 2002 Construction projects $220K (main project shoreline stabilization) Cash balance $4.6M plus $6.1M for landfill closure and post closure No rate increases from 1994 36 $4,553,597 ,, Equipment Services expenses $1.3M; cash designated for Equipment replacement $4.3M Services30% ,'..; Information Technology $440K; cash $167K ,'..; Self-Insurance $2.8M, n~o. Technology cash $503K plus ~0O/o SZ25K for workers comp. 3? Investment Review As of I~larch 31, 2004 38 19 ,'.; War still on! ,'.; Slow recovery of economy · '.; No change in Fed rates (1%) and discount rates (0.75%) · '.~, Still decrease in the rates mostly in 3 m to 2 years · '.; What is Greenspan going to do? 39 7% 6% 5% 4% 3% April-01 2% April-02 1% April-03 April-04 0% , ~ "~°0'~ c°~°&'c' %Ao~ %Ao~' 'x~A~" "~q'A~ 6.1 on 4/1/00 2.1 on 4/1/02 1.1 on 4/1/03 1.0 on 4/1/04 40 2O < 6 month > 2 years 44% 25% ,"; Major objectives: safety, liquidity, yield ,"; Almost $40 million ~ year-2 6month-1 invested years year 25% 6% ,'"~ Average return was over 2.5% 30 ~ 25 ,'.; Diversification for types of investments lO and maturities 0 41 Questions? 42 21 Major projects included: · Fiber optic (I Net) project $670K · Elwhaunderground $141K · Peabody Heights reservoir floating cover $319K · Sewer system improvements $152K · Front Street water main $270K · Landfill co-composting facility improvement · Landfill shoreline stabilization. In 2003, the City received a $58,225 grant from the National Park Service for the Elwha Mitigation project in addition to $279,967 received in 2002. Additionally, the City issued $4,220,000 in Water and Wastewater Revenue Bonds to finance major capital projects in these funds. Internal Services Funds Internal Services Funds are used to account for the £mancing of goods and services provided by one department or fund to other departments or funds on a cost-reimbursement basis. There are three funds in this group: Equipment Services, Information Technology, and Self-Insurance. Equipment Services accumulated over $4.4 million in cash reserves designated mostly for equipment replacement. In past years, we tried to rebuild the equipment replacement fund by transferring almost $500,000 from the General Fund. This transfer covered replacement based on the original cost, however it did not include inflation. In 2003, we drafted a policy which allows the Equipment Services Fund to charge real future replacement cost instead of purchase cost only. Our challenge is our inability to cover the gap in unfunded equipment costs from the General Fund operation and to replace large or specialized equipment, such as the fire pumper or construction equipment, without the diversion of operational funds because of the huge cost impact. Equipment purchases of $382,238 included three police vehicles, an aerial manlift bucket truck, a dozer for the Landfill, a supercab utility truck for the water division, and a 60KW generator for the wastewater division. A major project for the Information Technology division was replacement of the financial operating computer system. This was a huge project effecting all city departments and takes most of staff resources. A major part of this project was completed by the end of 2003 with the implementation of"clic-to-gov", an internet customer information system, going live in July, 2004. Other major projects include upgrades to the network operating system, users training, and day to day operations. Similar to the Equipment Services fund, our major challenge is to develop computer replacement fund. It is very challenging to manage the Self Insurance Fund, with two-digit medical rate increases in the last few years. In 2003, expenses were on budget and only 3.4% more than in 2002. It is necessary to maintain a reasonable level of reserves to cover current claims and worker's compensation claims. My recommendation is that the City continue to maintain minimum reserves of one-half million dollars and $125,000 reserved for workers' compensation. Attached are the summaries of revenues and expenditures for all funds. As always, I will be available to answer any questions at the Council meeting. 189 8 General Fund Summary of Financial Activities For the Year Ended December 31, 2003 Variances Actual Actual % Of Amended Actual vs. Amended Bud. 2002 2003 Change BUdget Positive (Negative) 2003 $ % Revenues: Taxes 8,031,310 8,461,127 5.08! 8,262;203 198,924 2.41 Licenses & Permits 292,175 379,870 23.09i 393,660 (13,790) (3.50) Intergovernmental Revenues 394,501 255,658 (54.31) 220,871 34,787 15.75 Charges for Services 3,696,039 4,011,887 7.87 3,847,200 164,687 4.28 Fines & For[eitures 281,580 283,035 0.51 I 284,000 (965) (0.34) Miscellaneous Revenues 317,534 236,278 (34.39~ 219,069 17,209 7.86 Other Financial Sources (ROI) 79,514 59;200 (34.31)I 59,200 Transfers -in 195,000 195,000 195,000 Total Revenues 13,287,653i 13,882,055 4.28 13,481,203 400,852 2.97 Operating Expenditures by Object: * Personnel Benefits 8,971,499i 9,196,583 2.51 9,525,446 328,863 3.45 * Supplies & Charges for Services 2,289,309 i 2,395,413 4.63 2,509,674 114,261 4.55i * Intergovernmental 498,2571 325,926 (34.59) 520,687 194,761 37.40 * Contribution to Pencom 417,662i 397,236 (4.89 397,236 - - * Capital Outlay 45,923 i 84,133 83.20 79,334 (4,799', (6.05)1 * Operating Transfers out 145,899 363,841 149.38 115,826 (248,015', (214 * Transfers to CIP Fund 967,980 200,000 (79.34; 200,000 Total Expenditures ,, 13,336,529 12,963,132 (2.80)~ 13,348,203 385,071 2.88 Revenue less Expenditures (48,876'~ 918,923 (1,980.11 133,000 Net Increase (Decrease) in Reserves (48,876'~ 918,923 133,000 Beginning Fund Balance 2,440,618 2,391,744 2,391,744 Ending Fund Balance 2,391,744 3,310,667' ~ 2,524,744 785,923 190 HOTEL/MOTEL TAX FUND SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 ~ '~ Variances Actual ACtual % Of ! Amended Actual vs. Amended Bud. 2002 ! 2003 Change i Budget Positive (Negative) ! 2003 $ i % REVENUES Lodging Tax 388,327 i 381,292 (1.81) 390,136 (8,8441 (2.271 Interest on Investments 8,401 ] 6,686 (20.41)[ 6,500 186 2.86 TOTAL REVENUES 396,728] 387,978 (2.21) 396;636 (8,658 (2.18 , E×PENDITURES Charges & Services 1,2001 1,200 -~ 1,200 MarketingNCBC 273,529i 345,441 26.29 [ 366',764 21,323 5.81 Transfer to Recreation Program 10,000! 20,000 100.00 i 20,000 -i - Debt Service 48,680! 47,155 (3.13) 47,155 -~ - Convention Center Designation 100,000 ' (100.00) - ERR TOTAL EXPENDITURES 433,409 413,796 (4.53) 435 119 21,323 4.90 NET INCREASE/DECREASE IN FUND BALANCE (36,681)i (25,818) (29.61)i (38,483 12,665 I Designated for Convention Center 200,000 i 200,000 i 200,000 FUND BALANCE 115,7991 89,981 (22.30)!r 77,316 12,665 193 STREET FUND SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 Variances Actual Actual % Of i Amended Actual vs. Amended Bud. 2002 2003 Change I Budget Positive (Negative) ! 2003 $ % REVENUES I Taxes (Property) 447' 1160 446,023 (0.25)' 450,000 (3,97T, (0.881 Intergovernmental (Gas Taxes) 396'928! 384,926 (3.021 381,6851 3,241 0.85 Interest on Investments 11,533 11,570 0.32 8,0001 3,570 44.63 Grants 17,848 12,947 (27.461 14,025/ (1 078 (7.69~ Other 19,333 10,063 (47.951 10,000 ! 63 0.63 Transfer from General Fund 250,000 200,000 N/A 200,000 Transfer from REET #1 100,000 100,000 100,000 N/A Transfer from Solid Waste Fund 125,000 125,000 -~ 125,000 TOTAL REVENUES 1,367,802 1,290,529 (5.65 1,288,710 1,819 0.14 EXPENDITURES Personnel 540,222 535,073 (0.95', 547,766 12,693 2.~ Supplies 161,045 149,759 (7.01',~ 155,900 6,141 3.94 Charges & Services 245,580 256,222 4.33! 259,450 3,228 1.24 Transfer to Equipment Services 19,441 (100.00) N/A Capital Outlay N/A~ 18,000 18,000 100.00 Capital Improvement Projects 400,000 295,551 (26.11) 275,000 (20,551', (7.47) TOTAL EXPENDITURES 1,366,288 1,236,605 (9.49) 1,256,116 19,511 1.55 NET INCREASE/DECREASE IN FUND BALANCE 1,514 i~ 53,924 3,461.69 32,594 21,330 (65.44', FUND BALANCE 445,6931 499,617 12.10 478,287 21,330 194 REAL ESTATE EXCISE TAX#1 SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 Variances Actual Actual % Of Amended Actual vs. Amended Bud. 2002 2003 Change Budget Positiw (Negative) i 2003 $ % REVENUES J Taxes 158,333 200,529 26.65 155,000 45,529 29.37 Interest on Investments 14,768 8,275 (43.96 8,500 (2251 (2.65 TOTAL REVENUES 173,099 208,804 20.63 163,500 45,30~ 27.71 EXPENDITURES i Transfer to Street 100,000 i 100,000 100,000 N/A Debt Service 121,4651 118,661 (2.31) 118,662 1 0.00 TOTAL EXPENDITURES 221,465 218,661 (1.27)I, 218,662 0.00 NET INCREASE/DECREASE ] I IN FUND BALANCE (48,366)i (9,857: (79.62)! (55,162 45,30~ (82.13 ~ i FUND BALANCE 318,751 ! ~308,89, (3.09)! 263,589 45,305 17.19 195 REAL ESTATE EXCISE TAX#2 SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 Variances Actual Actual % Of Amended Actual vs. Amended Bud. 2002 2003 Change Budget Positive (Negative) 2003 $ % REVENUES Taxes 158,333 200,378 26.55~1 155,000' 45,378 29.28 Interest on Investments 8,961 10,236 14.23 9,000 1,236 13.73 TOTAL REVENUES 167,294 210,614 25.89 164,000 46,614 28.42 EXPENDITURES Debt Service (Sth Street) 108,904 95,819 (12.02) 95,819 - TOTAL EXPENDITURES 108,904 95,819 (12.02) 95,819 - NET INCREASE/DECREASE IN FUND BALANCE 58,390 114,795 96.60 68,181 46,614 68.37 FUND BALANCE 304,626 419,421 37.68 372,807 46,614 12.50 196 ECONOMIC DEVELOPMENT FUND SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 Variances Actual Actual % Of Amended Actual vs. Amended Bud. 2002 2003 Change Budget Positive (Negative) 2003 $ I % Interest on Investments i 1,185i 772 (34.85)1~ 700 72 10.29 Other Revenue (Parking Revenue) , 10,944! 8,887 (18.80): 11,000 (2,1131 (19.21' Transfers from other funds 125,000! 135,000 8.00 135,000 ~ - TOTAL REVENUES 137,129] 144,659 5.49 _ 1_ _4_6_,~0_0 (2,041) (1.39) EXPENDITURES Personnel 81,824 82,980 1.41 i 82,886 94 0.11 Supplies 498i 276 (44.58)i 300 (24'~ (8.00~ Charges & Services 62,133 54,923 (11.60) 52,635 2,288_ 4.35 _ I 138,179 (4.34) 135,821 2,358 1.74 TOTAL EXPENDITURES 144,455! ~ ! __ (7 326) NET INCREASE/DECREASE IN FUND BALANCE , 6,480 (188.45)i 10,879 (4,399'. (40.44'. I ! 28,270 (4,399), (15.56 FUND BALANCE i 17,391 23,871 37.261 197 PENCOM SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 Variances Actual Actual % Of Amended Actual vs. Amended Bud. 2002 2003 Change Budget Positive (Negative) 2003 $ % REVENUES Intergovernmental: * Other Agencies 520,837 652,117 25.21 523,140 128,977 24.65 * General Fund 417,662 397,236 (4.89)! 397,236 911 Revenue 169,379 727,000 329.21 154,819 572,181 369.58 Interest on Investments 1,140 3,056 168.07 1,000 2,056 205.60 Miscellaneous Revenues 256 2,030 692.97 100 1,930 1,930.00 TOTAL REVENUES 1,109,274 1,781,439 60.60 1,076,295 705,144 65.52 EXPENDITURES Personnel 979,532 ' 1,019,280 4.06 990,523 (28,757', (2.90 Supplies 6,0901 11,641 91.15 6,816 (4,8251 (76 Charges & Services 121,3961 260,993 114.99 110,345 (150,648'. (136.~, Capital Outlay 36,232! 347,307 858.56, - (347,307. N/A TOTAL EXPENDITURES 1,143,250i 1,639,221 43.38! 1,107,684 (531,537'. (47.99', NET INCREASE/DECREASE I! i IN FUND BALANCE (33,976)i 142,218 (518.58) (31,389 173,607 N/A (2,877) FUND BALANCE 139,341 (4,943 27), ___(34,2.6_~ 173,607 NIAi 198 ELECTRIC FUND SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 Va ria nces Actual Actual % Of Amended Actual vs. Amended Bud. 2002 2003 / Change Budget Positive (Negative) i~ I 2003 $ I % REVENUES I I J I I Operating Revenues 22,326,015 25,984,785 16.39i 25,221,082 763,703 3.03 Interest on Investments 277,405 184,889 (33.35)I 185,000 (111) (0.06' Intergovernmental (BPA - Conservation) 16,060 18,882 17 571 - 18,882 ERR Construction Contribution 104,498 202,542 93.821 250,000 (47,458) (18.98' Other Revenue 130,943 51,537 (60.64)!I 96,250 (44,713) (46.46' TOTAL REVENUES 22,854,921 26,442,635 15.70i 25,752,332 690,303 2.68 EXPENSES BY OBJECT Personnel 1,437,240i 1,623,056 12.93 i 1,653,204 30,148 1.82 Supplies 231,3121 373,840 61.621 239,525 (134,315) (56.08) Power Purchase 15,843,4061 20,178,281 27.36 ! 18,286,194 (1,892,087) (10.35) Charges & Services 1,714,919 1,793,023 4.55 1,861,132 68,109 3.66 Taxes 2,108,607 2,414,749 14.52 ~ 2,438,403 23,654 0.97 Capital Outlay . 3,524 25,406 620.941 93,000 67,594 72.68 Return on Investment - General Fund ~ 59,200 59,200 -i 59,200 TOTAL EXPENDITURES ! 21,398,208t 26,467,555 23.69 _2._ _4_, _6 3_0_, 6 5~8 (1,836,897) (7.46) NON-OPERATING REV. (EXP) i Construction Projects ~; 1,158,668 1,032,962 (10.85) 1,585,000 552,038 34.83 Transfer to Economic Development Funds 100,000~ 100,000 -i 100,000 _ Transfer to Other Funds~ 235,000 54,929 N/Ai - (54 ,929)~ ERR Conservation Grants i I 340,359 Transfer to Equipment Services i 15,259 i (100.00)i 32,539 32,5391 100.00 Debt Service ; 327,864 ! 691,535 110.92 i 696,350 4,815 !i 0.69 TOTAL NON-OPERATING 1,836,791 __ 2,219,785 20.85i 2,413,889 (194,104~ (8.04 Total Expenses 23,234,999. 28,687,340 23.47I 27,044,547 1,642,793 I 6.07 CHANGE IN CASH FLOW (380,078 (2,244,708 490.59 (t,292,215 (952,490i 73.71 Cash designated for Rate Stabilization 1,700,000 1,700,000 ~ 1,700,000 Cash designated for Conservation Programs 306,22.31 !99,908 250,000 Cash designated for Construction Projects - i 104,844 _ Cash designated for Debt Service 401,220~ 401,220 584,791 Unreserved Cash Balance 7,797,4901 1,764,947 (77.37i 7,452,683 199 WATER SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 I Variances Actual Actual % Of I Amended Actual vs. Amended Bud. 2002 2003 Change Budget Positive (Negative) 2003 $ % REVENUES J 3.26 Operating Revenues - Water 2,733,343 2,892,870 5.84 2,801,500 91,370 Grants 14,071 37,300 165.08 37,300 ERRI Interest on Investment 97,771 ERR 80,000 17,771 22.211 Other Revenues 40,408 17,734 (56.11) 18,400 (6661 (3.62) TOTAL REVENUES 2,787,822 3,045,675 9.25 2,899,900 145,775 5.03 EXPENSESPersonnel BY OBJECT 642,982 735,567 14.40 822,807 87,240 10.60 192,0121 185,356 (3.47) 179,2501 (6,106', (3.41) Supplies 1,260,386 1,349,397 7.06 1,552,151 202,754 13.06 ChargeSUtility Taxes & Services 210,062 225,039 7.131 221,209 (3,830'. (1.73)[ Capital Outlay - 15,265 ERR i 27,500 12,235 N/AI TOTAL EXPENDITURES 2,305,442 2,510,624 8.90~ 2,802,917 292,293 10.~ I NON-OPERATING REV. (EXP) I Construction Projects 1,482,039 809,403 (45.39) 635,000 (174,403) 27.47 Transfer to Economic Development 25,000 30,000 20.001 30,000 Transfer to Other Funds 75,000 N/Ai 106,871 106,871 (100.00) Debt Service 394,726 545,989 38.32 528,283 (17,7061 3.35 TOTAL NON-OPERATING 1,976,765 ~I 1,385,392 (29.92) 1,300,154 (85,238) 6.56 Total Expenses 4,282,2071 3,896,016 4,103,071 207,055 CHANGE IN CASH FLOW (1,494,3851 (850,3411 (1,203,1711 352,830 Transfer from Rate Stabilization _ I~ _ Proceeds from Bonds/Loans 2,869,485 5,077,650 NET INCREASE/DECREASE ~ IN CASH FLOW (1,494,385)! 2,019,144, 3,874,479 Cash designated for rate stabilization 870,000 i 870,000 870,000 I Cash designated for construction projects 2,847,9021 4,442,650 Unreserved Cash Balance 1,922,312 609,7791 1,354,141 (744,362) (54.97) 200 WASTEWATER SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 = Variances Actual Actual i % Of Amended Actual vs. Amended Bud. 2002 2003 i Change j Budget Positive (Negative) ~l , 2003 $ I % REVENUES i ! I Operating Revenues 3,752,822 3,720,456 i (0.86) 3,506,570 213,886 6.10 Grants -. ' N/Ai - ERR Interest on Investment 227,8641 121,263 (46.78) 110,000 11,263 10.24 Other Revenues 26,075! 5,601 (78.52)! 23,200 (17,599 (75.86' TOTAL REVENUES 4,006,761 ! 3,847,320 (3.98i 3,639,770 207,550 5.70 EXPENSES BY OBJECT I Personnel 546,226i 499,618 (8.53) 538,636 39,018 7.24 Supplies 142.241 206,005 44.83 ~ 197,050 (8,955' (4.54' Charges & Services 883,767 951,042 7.61 1,179,985 228,943 19.40 Utility Taxes 285,532 ! 272,548 (4.55) 277,614 5,066 1.82 Capital Outlay [ 85,498 36,387 (57.44)i 37,420 1,033 N/A I 2,230,705 265,105 11.88 TOTAL EXPENDITURES 1,943,264i 1,965,600 1.15i NON-OPERATING REV. (EXP) i , Construction Projects 724,948 569,378 (21.46)i 820,000 250,622 (30.561 Transfer to Economic Development 25,000 30,000 20.00 i 30,000 _. Transfer to Other Funds 195,3601 12,636 N/A 22,000 9,364 (42.56) Debt Service 1,027,996 __1,294,532 25.93 __1,026,850 (267,682' 26.07 TOTAL NON-OPERATING 1,973,304 1,906,546 (3.38! 1,898,850 (7,696' 0.41_ Total Expenses 3,916,568 3,872,146 4,129,555 257,409! i CHANGE IN CASH FLOW 90,193 (24,826 ~ (489,785 464,959~ Transfer from Rate Stabilization - !! Proceeds from grants/Loans (Constr.) ' i 1,413,329 ~ 1,417,350 IN CASH FLOW 90,193i 1,388,503 ', 927,565 Cash designated for rate stabilization ! i Cash designated for construction projects i 1,130,000; 1,130,000 i 1,130,000 1,792,122 ! 597,350 Unreserved Cash Balance I 2,386,165 1,806,810 : 2,716,380 (909,570 (33.48' 201 SOLID WASTE SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 i Variances Actual i Actual % Of Amended Actual vs. Amended Bud. 2002 2003 Change Budget Positive (Negative) ___ _ 2003 $ % REVENUES I i 7.48 Operating Revenues 4,946,360 5,156,365! 4.25i 4,797,426 358,939 Interest on Investments 289,289 281,864 (2.57) 270,000 11,864 4.39 Grants 14,360 50,233 N/Ai 15,000 35,233 234.89 Other Revenues 23,486 12,428 (47.08)! 10,700 1,728 16.15 TOTAL REVENUES 5,273,495 5,500,890 4.31 5,093,126 407,764 8.01 EXPENDITURES ~ Personnel 869,941i 834,682 (4.05)! 874,781 40,099 4.58 Supplies 118,796. 36,044 (69.66)11 68,399 32,355 47.30 Charges & Services 2,167,419i 2,190,948 1.09 '~ 2,4'12,235 221,287 9.17 Utility Taxes 396,427 i 375,304 (5.33)! 383,680 6,376 2.~ TOTAL EXPENDITURES 3,552,583! 3,436,978 (3.251 3,739,095 302,117 NON-OPERATING REV. (EXP) Ii I,~ 84.72 Construction Projects 157,855 i 220,305 39.561 '1,442,000 [ 1,221,695 Transfer to Street Fund 125,000 125,000 -, 125,000 - Transfer to Other Funds 89,183' (100.00) - N/A TOTAL NON-OPERATING 372,03S 345,305 (7.19~ ~$~000 1,221,695 77.96 Total Expenses 3,924,621 i 3,782,283 (3.63)I 5,306,095/ 1,523,812 CHANGE IN CASH FLOW 1,348,8741 1,718,607 (212,969~ 1,931,576 Transfer for Landfill Closure and Postclosure (1,243,839) (1,318,471) (1,318,471)I NET INCREASE/DECREASE IN CASH FLOW 105,035! 400,136 (1,531,440'~ Cash reserved for Landfill Closure 2,496,342 3,273,921 [ 3,273,921 Cash reserved for Landfill Postclosure 2,278,431 i 2,819,323 i 2,819,323 Unreserved Cash Balance 4,096,772 i 4,630,987 13.04 i, 2,565,332 2,065,655 80.52 202 EQUIPMENT SERVICES SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 Variances Actual Actual % Of Amended Actual vs. Amended Bud. 2002 2003 Change Budget Positive (Negative) , 2003 $ % REVENUES I Charges for Services 11,093 3,515 (68.31 )[ 3,500 15 0.43 Interest on Investment 144,258 ! 118,430 (17.90)i 90,000 28,430 31.59 Interfund Charges 1,219,508' 1,349,648 10.67! 1,346,397 ~ 3,251 0.24 Miscellaneous Revenues ~ 64,3301 447 (99.31)i 447 ERR Transfer from other funds 164,140= 61,977 (62.24) 207,826 (145,8491' (70.1 TOT^L REV£,UES 1,603,329[ 1,534,017 (4.32~ 1,647,?~ (113,7061 (6.90_~ ' 1.75 EXPENDITURES [ 312,825 5,469 Personnel 297,023 307,356 3.48i Supplies 411,0501 409,395 (0.40) 377,000 (32,395) (8.59)~ Charges & Services 203,676 i~ 189,704 (6.86) 183,923 (5,781) (3.14) Capital Outlay 352,007 i 382,238 8.59~ 436,653 54,415 12.46 Transfer to 1992 G.O. Bond 26,6251 28,577 7.33! 25,405 (3,172) (12.49) Debt Payment (Fire truck) 28,578 ! 28,578 -i 28,578 TOTAL EXPENDITURES 1,318,959 1,345,848 2.04 i 1,364,384 18,536. 1.36 NET INCREASE/DECREASE 284 370 IN CASH BALANCE ' ,i 188,169 i~ 283,339 Cash reserved for replacement 772,764 ! 4,272,764 I 772,764 Unreserved Cash Balance 3,375,032i 169,910 (94.97i. 3,658,371 (3,488,461)~ (95.36 203 IN FORMATION TECHNOLOGY SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 Variances Actual Actual % Of Amended Actual vs. Amended Bud. 2002 2003 Change Budget Positive (Negative) 2003 $ % REVENUES Interfund Charges 422,103 532,801 26.23 532,801 4 - 19.7-6 Interest on Investment 5,655 2,994 (47.06) 2,500 49 TOTAL REVENUES 427,758 535,795 25.26 535,301 494 ~-~ EXPENDITURES Personnel 232,148. 208,193 (10.32)i 222,713 14,520 6.52 Supplies 27,096 30,063 10.95! 35,465 5,402 15.23 Charges & Services 244,795 ~ 195,560 (20.11)[ 238,700 43,140 18.07 Capital Outlay 38,228 5,708 (85.07) 26,437 20,729 78.41 TOTAL EXPENDITURES 542,267. 439,524 (18.95) 523,315 83,791 16. NET INCREASE/DECREASE IN CASH BALANCE (114,509)[ 96,271 11,986 Cash Balance 57,930! 166,964 69,916 97,048 138.81 204 SELF INSURANCE SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 I Variances Actual i Actual % Of Amended Actual vs. Amended Bud. 2002 i 2003 Change Budget Positive (Negative) _ ~ ........ 2003 $ ~_ % REVENUES I I Interfund Charges: I * Dental benefits 149,260 i~ 157,332 5.41 162,000 (4,668 (2.88 * Workers Compensation 188,456 191,509 1.62 242,479 (50,97C (21.02 * Liability Insurance 469,854 554,732 18.06 558,129 (3,397 (0.61 * Medical & Vision 1,587,693 1,888,409 18.94 1,861,959 26,450 1.4 * Other 48,715 48,874 0.33 64,000 (15,126 (23.63)1 Employees Contribution 4,976 6,650 (1,674 (25.17) Interest on Investment 12,433 9,765 (21.46) 7,500 2,265 30.201 TOTAL REVENUES 2,456,411 2,855,597 16.25 2,902,717 (47,12C (1.62) EXPENDITURES Dental benefits 165,422 154,781 (6.43) 162,000 7,219 4.46 Workers Compensation 223,066 287,895 29.06 250,900 (36,995 (14.74) Time Loss (due to Workers Comp.) 84,100 106,874 27.081 100,000 (6,87,1 (6.87) Liability Insurance 531,368 330,144 (37.87)I 355,000 24,856 7.00 Medical & Vision 1,644,814 1,862,097 13.21 ! 1,874,000 11,903 0.64 Other 27,362 26,434 (3.39) 19,000 (7,434 (39.13) TOTAL EXPENDITURES 2,676,132 2,768,225 3.44 2,760,900 (7,325 NET INCREASE/DECREASE IN CASH BALANCE (219,721) 87,372 141,817 ~ Cash reserved for Workers Compensation 125,000 125,000 125,000 Cash Balance 415,582 502,954 21.02 510,509 (7,555 _ (1. 205 FIREMENS PENSION SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 Variances Actual Actual % Of . Amended Actual vs. Amended Bud. 2002 2003 Change Budget Positive (Negative) ~ 2003 $ % REVENUES ', I " Fire Insurance Premium Taxes 11,677' 13,218! 13.20 Interest on Investment (23,424 61,171 (361.15)! 20,630 40,541 196.5 TOTAL REVENUES (11,747)~ 74,389 (7~.~ 33,848 40,541 119.77~ EXPENDITURES Personnel 15,862 12,711 (19.97) 13,675 (964) (7.05 Charges & Services 31,349 33,013 5.31 ~ 8,013 _32.054 TOTAL EXPENDITURES 47,231 45,724 (3.19) 38,675 ' 7,049 18.23 ' NET INCREASE/DECREASE iN FUND BALANCE (58,978) 28,665 (148.60) (4,827) 33,492 (693.8.~ FUND BALANCE 1,088,197 1,116,862 2.63 1,083,370 33,492 3.0~I 206 ESTHER WEBSTER TRUST FUND SUMMARY OF REVENUES & EXPENDITURES For the Year Ended December 31, 2003 Variances Actual Actual % Of Amended Actual vs. Amended Bud. 2002 2003 Change Budget Positive (Negative) i 2OO3 $ % REVENUES i ~ Intergovernmental/Grants 8,866. 6,000 N/Ai 17,500! (11,500) (65.71)i Interest on Investments 151 (21', (113.91)! (21) N/AI Contributions 66,461 67,874 2.131 77,500 (9,626) (12.42~ Investment Gain (Loss) (47,284) 75,229 (259.10)i 75,229 N/AI Transfer from General Fund 15,000 15,000 -I 15,000 N/At TOTAL REVENUES 43,194 164,082 279.87 110,000 54,082 49.17 EXPENDITURES Personnel 83,552 78,089 (6.54) 84,301 (6,212 (7.37', Supplies 2,280 4,920 115.79 i 3,666 1,254/ 34.21 Charges & Services 11,732 13,306 13.42 14,460 (1,154). (7.98'. Capital Outlay _ N/Al N/A TOTAL EXPENDITURES 97,564 96,315 (1.28i 102,427 (6,112) (5.97) NET INCREASE/DECREASE (54,370) IN FUND BALANCE 67,767 (224.64) 7,573 60,194 794.85 I Reserved Fund Balance 671,981 i 671,981 671,981 Unreserved Fund Balance (57,661) 10,106 (117.53) (50,088~ 60,194 (120.18] 207 208 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: APRIL 6, 2004 To: CITY COUNCIL FROM: Sue Roberds, Assistant PI~J~ SUBJECT: WATERSHED MANAGEMENT PLAN Summary_: A final draft Watershed Management Plan per the State Watershed Management Act (Bill 2514) was forwarded to the City Council for consideration at a public hearing conducted on March 16, 2004. Following close of the public hearing, action was continued to April 6, 2004. Recommendation: As all of the City's previous concerns have been satisfactorily addressed and the public hearing was conducted and closed on March 16, 2004, staff recommends that the City Council pass the attached resolution resolving to work under the policies of Water Resources Inventory Area 18 (WRIA). Background/Analysis Once adopted by the Clallam County Commissioners, the City will be obligated by the Plan's policies. The recognition of the City of Port Angeles as a regional water supplier for the western WRIA 18 area is one of the major outcomes of the Watershed Plan. Orville Campbell and Brad Collins, the City's representatives on WRIA 18 Planning Unit and Initiating Governments, have recommended that the City Council adopt the Plan at this time. Attachments: Resolution G:XaMAS TFORM\COUNCIL. WPT Last Revised: 6/29/99 209 210 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, resolving to work under the policies of the Water Resources Inventory Area 18 (WRIA 18) Watershed Management Plan. WHEREAS, the WRIA 18 Watershed Management Plan was prepared through the.joint effort of the City of Port Angeles, Clallam County, Jamestown S'Klallam Tribe, Lower Elwha Klallam Tribe, and the Agnew Irrigation District in order to comply with the requirements of the State Watershed Management Act (Bill 2514); WHEREAS, upon adoption by the Clallam County Commissioners, the City will be obligated to work under the policies o£the WRIA 18 Watershed Management Plan that have not been vetoed by the various participating agencies; and WHEREAS, the City's concerns have been satisfactorily addressed in the Watershed Management Plan; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. The City resolves to work under the policies of the WRIA 18 Watershed Management Plan adopted by the Clallam County Commissioners subject to the issues vetoed by the participating agencies; PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the __ day of April, 2004. MAYOR 21l - ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: Dennis C. Dickson, Acting City Attorney G:kLegal_Baekup\ORDINAN CES&RESOL UTIONS\R2004-5.wpd March 30, 2004 2122- CITY OF PORT ANGELES VISION STATEMENT COUNCIL GOALS - OBJECTIVES AND DEPARTMENTAL PROGRAMS / PROJECTS 2004 - OUR COMMUNITY WORKPLAN PROJECT UPDATE - MAR. VISION STATEMENT: To enhance the quality of life in Port Angeles, we envision a City that protects its citizens and iprovides services for their well-being; that promotes a healthy economy and responsible stewardship o four natural beauty; that respects and encourages diversity; and that engages our citizens as partners in making Port Angeles a great place to live, work and play. GOAL: FINANCIAL STABILITY Provide consistent and quality municipal services through the adequacy, utilization, and development of financial resources that maximize return on investment, leverage of outside sources, and equity for local taxpayers. 1.* Pursue and secure outside grants to assist in capital and operational needs. The Police Department received a COPS grant notification of a three year award of $25, 000 each year for a new hire of a Police Officer. We are evaluating the impact and need currently as an unbudgeted position and will report back with the results. The Fine Arts Center has received notification from First Federal Bank that they will sponsor the 2004 Art Outside Exhibition at $7,500. -1- 213 The Fine Arts Center also received $1,000 from Nippon Paper Industries, Inc. The Fire Department is pursuing two grants from FEMA for the replacement of self-contained breathing apparatus, and for lithium battery smoke detectors. 2. Increase outside revenue/receipt support £or recreational programs by $%. 3.* Renegotiate Peninsula Communications service contracts based upon an equitable formula for agency support. Staff has completed the contract negotiations and will report the results of the contract changes to the Council at a future meeting. 4. Develop an Endowment Fund Ordinance to coordinate community donations. $. Evaluate the development of a Business Registration program. 6.* Redesign the policies and formula governing the Equipment Rental / Replacement Fund. Staff is working on revised policies and formulas that will enable replacement of equipment with accumulated funds from the rates and not require additional capital funds unless the replacement is an emergency and out of the planned schedule. ~Ve have made some progress in prior years toward contributing to the reserves, but now the emphasis is upon sustaining the appropriate rate structure. 7.* Review electric utility rates and analyze the impact of incorporating development incentives. A proposal has been developed that mirrors other electric utilities in deferring some development costs for infrastructure to the consumer. Details were brought before CED in March. 8. Conduct Utility Rate Analysis for Solid Waste. A contract has been awarded to EES to conduct the rate study. 9. Conduct Utility Rate Analysis for Waste Water. 10.* Submit a General Obligation (G.O.) Bond proposal based upon the final design renovations at the William Shore Memorial Pool. The site determination is expected from a meeting involving the pool renovation committee scheduled for April 12th. One of the critical policy issues is whether to proceed with a potential bond issue this year and which election appears most suited for the proposal. GOAL: INTERGOVERNMENTAL RELATIONS Promote communications, legislative influence, and agency cooperation with all public entities on the North Olympic Peninsula, as well as State, Federal, and Tribal agencies which impact our community and environment. 1 .* Develop a Revenue-Sharing Agreement with Clallam County covering the Urban Growth Area (UGA). -2- 214 The City and County have met to review the basic issues concerning the adequacy of revenue sharing; and we are still working on additional meetings for continued review. 2. Renew the Sister-City Agreement with Mutsu City, Japan. 3.* Explore cooperative service opportunities with Clallam County Fire Districts #2 and #3. The staffs have been working on the establishment of uniform procedures for equipment numbering, radio frequencies, personnel identification, and mutual aid to foster more cooperative relationships. 4. Foster partnerships and reciprocal programs with other arts organizations. 5.* Finalize the General Agreement with the National Park Service and Lower Elwha Klallam Tribe on the Elwha River Restoration Project. A meeting was hem with NPS on Feb. 26th to discuss thefinalization of the MOU. We are awaiting the final draft from the NPS. 6.* Negotiate a solid waste agreement with Clallam County and the City of Sequim to develop a transfer station operation at the landfill site. Negotiations have essentially been concluded in terms of the agreement except for some minor language modifications that have been reviewed. We anticipate that a comprehensive document will be ready in the next month that confirms cooperation on a regional transfer station at the landfill site. Sequim is not yet fully committed due to a concern regarding future unanticipated risks in post-closure. 7.* Coordinate with Clallam County and the Public Utility District (PUD) to design a sewer extension and connection to our Wastewater Treatment Plant (WWTP) to serve the eastern UGA. This issue is a topic of the Comprehensive Plan Amendments, and the City is approaching this issue from the perspective of City leadership in the capital infrastructure. 8. Finalize the agreement with the Lower Elwha Klallam Tribe (LEKT) to allow discharge of wastewater to the City's WWTP for treatment. The agreement is under review for compliance with GMA before we bring it back to the Council. GOAL: QUALITY MUNICIPAL SERVICES Organize and provide municipal services that are oriented toward meeting the needs of our citizens, effectively utilizing available resources, and achieving improvements in our community's quality of life. A. General Services: 1. Evaluate an integrated records management system for the Fire Department. Staff is evaluating vendor systems and requesting demonstrations for April. -3- 215 2.* Reduce the number of unnecessary fire and medical aid calls, particularly at care facilities. Staff has met with the local care facilities to discuss alternatives to utilizing emergency response crews to assist with non-injured resident calls. The awareness of the situation has resulted in a slight decrease this month for such service calls. 3. Develop a Downtown Building Fire Risk Analysis that addresses community fire/ems risks. With the result of two major fires downtown, the department is proceeding with such an evaluation of fire protection systems. A recent purchase of a building by First Federal has resulted in the installation of a basement sprinkler system. 4. Conduct an efficiency review for the Equipment Services Division. Staff is currently working with the new HTE Fleet Management Module and is collecting data for analysis. 5. Evaluate the need for a water reclaim system for the Equipment Services Division. 6.* Develop and adopt a Capital Facility Plan (CFP) for the Stormwater Utility program. 7. Develop a spill prevention control and counter measures plan for the electrical substations. This task is currently under review. 8. Oversee the completion of the I-Net by Wave Broadband. At the February 17th Council meeting, the 1-Net backbone project was accepted as complete and the franchise extended term requirements were deemed satisfied. The City's partnership with the private sector has enabled broadband communications in a cost effective solution for the community. COMPLETE. 9. Develop a Vulnerability Plan for the water utility. Staff is currently working on this plan. 10. Complete the comprehensive Combined Sewer Overflow (CSO) Plan. This task has been contracted to Brown & Caldwell with the first draft report recently submitted to UAC. 11. Evaluate the need of acquiring property adjacent to the WWTP for future expansion. This task will be incorporated into the above report on the CSO Plan. 12.* Develop a cooperative program for routine maintenance at selected park facilities using assistance from volunteers, non-profits, agency and business organizations. Public workshops identifying opportunities for improvements with assistance from volunteers and service clubs has been conducted for Elks Park. This process has also been instituted for Lions Park. A joint review of the results for Lions Park is scheduled for April 14th with the Lions Club. 13. Develop a Park Facility Maintenance and Strategic Plan to improve operational efficiency. The first phase dealing with inventory of park facilities is underway. 14. Expand recreation and arts opportunities by creating two new programs/events. The first new program is the Peninsula All-Star Project involving 25 different performers at the Vern Burton Center. 15. Implement Laser fiche program improvements in Community Development and Public Works Departments. Community Development staff are currently scheduled for training. 16. Present a comprehensive community-oriented policing strategy based upon the Western Regional Institute for Community Oriented Public Safety (WRICOPS) evaluation. The report was released to the public and press on February 20th. The study results and recommendations are now being reviewed for an implementation strategy by the Police Department. Training is scheduled for April 26-28, and the philosophy of community- oriented policing is being incorporated into our operating and budget policies. 17. Appoint an officer to serve as the Domestic Violence Coordinator and incorporate improvements to program enforcement and management. Officer Barbara McFall has been appointed the Domestic Violence Coordinator and is meeting with community groups and developing an action plan. 18. Provide core network services to select employees to access work records off-site. 19.* Update the Comprehensive Plan for Parks, Open Space and Facilities. A subcommittee has been appointed to review the current drafiprogress on the updates. B. Infrastructure Maintenance: 1. Develop bid specifications for replacement of the ladder truck. A staff committee is working on the specifications and evaluating existing models in other departments. Work is still progressing. 2. Complete the replacement of the Fire Department roof. Construction is scheduled for April - June. Temporary accommodation of apparatus and personnel impacted by the construction will be handled by staff. 3. Replace major portions of the concrete water main transmission service. 4. Replace the Spruce Street water pump station. The project is currently under design. 5. Reduce CSO impacts to Waste Water pump stations #1 and #3. The project is currently under design. 6. Complete the first phase ora 3-phase project to replace electrical underground service to the Elwha pump station. The project is scheduled for completion in the Summer. 7. Repair City Pier and dredge, if necessary. The project assessment report has been completed and a recommendation will be forthcoming as part of the City's CFP for capital repair. 8. Replace the circuit switches and relays at the "F" Street electrical substation This project is currently under advertisement for bid. 9. Repair the Oak Street out-fall. City staff is currently conducting the design on this project. 10. Repair the Peabody Heights Weir Facility. 11. Expand the methane gas collection and improve the stormwater and erosion control systems at the landfill. Parametrix is currently working on the design for this project. 12. Reactivate the Morse Creek Hydro Facility via lease/sale with the private sector or public operation. The Lower Elwha Klallam Tribe is performing an environmental assessment to satisfy a FERC requirement. After this work is completed we will apply to FERC to change our operating license. 13. Upgrade the downtown traffic signals. This project has been awarded as a companion project to the Gateway Project. We anticipate work to be commenced in the Summer. -5- 217 14. Upgrade the traffic signals on Ennis Street at Front and First. WSDOT has agreed to accomplish the project by Spring. 15. Reconstruct Peabody Street from First to Fifth. City staff is designing this street project with work scheduled for this Summer. 16. Renovate and improve City park restroom facilities. The renovation of the Pier Men's restroom is nearly complete. The women's restroom will follow these improvements. 17. Renovate the athletic fields at Shane Park. The landscape architect has been selected for the project - Worthy & Associates; and the draft construction contract is under review for Summer construction. 18. Renovate Lincoln Park fields #3 and #4. GOAL: EMPLOYEE EXCELLENCE Expand programs and policies that enhance the work environment, stimulate employee performance, and promote customer service to assure the provision of quality municipal services and prepare our employees for the future challenges in municipal government. 1.* Update the City's Personnel Policy/Procedure Manual. 2.* Institute a program for employee recommendations to enhance organizational performance. 3.* Update the Fire Department's Standard Operating Guidelines. Final editing of these operating guidelines is currently under review. 4.* Evaluate the effectiveness of the City's work order and job cost allocation systems. GOAL: COMMUNITY DEVELOPMENT Develop policies and promote implementation measures that enact our Comprehensive Plan, ~reserve the character of our community, and provide the necessary public facilities and' !nfrastructure consistent with our vision for the future. 1. Complete the design of the Port Angeles Fine Arts Center (PAFAC) "Front Yard" Plan. 2618 2. Install a sanitary sewer to the Loomis Building at Lincoln Park. Work on this project will begin in September. The staff and Rotary Club have agreed to relocate the restroom destroyed by arson in December to a location closer to the Loomis Building as a cost effective design component of the project. 3. Formulate a plan to replace the play equipment at Lion's Park. The workshop was held on February 26th. A review of the neighborhood comments will be held April 14th. 4. Develop a design for re-landscaping traffic islands on the east entrance from Hwy 101. Andrew May and Jackson Smart have submitted a plan for these islands along with their design for the entry sign. These designs are being reviewed at the April 6th meeting. 5. Improve the use of the Long House at Lincoln Park. 6. Complete the phased landscaping improvements to Francis Street Park. The increased landscape plantings are 90% complete. 7. Complete scheduled capital improvements at the Senior Center. 8. Accomplish Phase I improvements to Elks Park. 9. Evaluate the feasability of a public skate park. At the 2/17 Council meeting, Erickson Park was approved as the site for a public skate park facility. The Nor'wester Rotary is developing ideas for fund raising. 10. Complete construction of the Carnegie Building for conversion to museum operations with the Historical Society. Phase I design components for the interior of the building have been completed and we will be scheduling a presentation to the Council in April. Phase Jl development of the displays has just commenced. 11. Reevaluate the requirements of the SE reservoir for the high zone system with the cooperation of Clallam PUD. 12. Improve the stormwater discharge at the vicinity of Crown Park. 13.* Undertake the design/permit effort for the 8th Street Bridge Replacement Project. The design phase is currently underway with the results of the Mar. 15th Council meeting to concentrate on the Slant leg steel/concrete design. 14. Provide utility support to the renovated "welcome" sign on Front Street by Thurman's. The Parks, Recreation and Beautification Commission has given their recommendation of approval to the sign replacement design. The Lower Elwha Klallam Tribe has also provided a design element to install a "Welcome Pole" aspart of the redevelopment of this entry sign. 15. Design the Underground support for the Laurel Street sidewalk from Railroad to First. 16. Design / build a storage shed and aeration system for finished compost at the landfill site. 17. Obtain permits to construct a revetment wall to stabilize the sea bluff at the Landfill. Meetings with regulatory agencies have initially been hem to start the process of review. 18.* Construct improvements to the sewer and storm systems in the vicinity of Campbell and Park avenues as part of the New Improvements for Conununity Enhancement (NICE) Neighborhoods Program. The design is currently under contract with Skillings/Connellyfor improvement to this capacity problem. 19. Extend the electrical service to unserved area by the Airport. 20.* Submit application to Clallam County for expansion of the eastern UGA to Deer Park. 21. Update the critical areas protection requirements as they impact the Port Angeles harbor. 22. Complete the Watershed Management Plan recommendations through the Water Resource Inventory Area (WRIA) 18 process. The Watershed recommendations are included as part of the April 6th meeting agenda. 23.* Finalize proposed amendments to the Comprehensive Plan. Public comment on proposed amendments have been held through an organized public participation plan with our citizen's advisory committee. Staff is currently formulating these policy areas for further review over the next two months by the State CTED staff. 24.* Submit application to Clallam County for expansion of the western UGA. GOAL: ECONOMIC DEVELOPMENT ~timulate the community's economy through a combination of policies and programs which diversify the economic base, support the community and resource-based activities, provide adequate infrastructure and support, promote the opportunities for high technology and innovative applications for our business and in dustrial base~ and establish the community 's prominence as the service and activity center of the North Olympic Peninsula. 1 .* Commence construction of the International Gateway Project. The Gateway Review Committee has endorsed the current design and the project is moving ahead with final design documents and property acquisition. 2. Secure a lease commitment from the Chamber of Commerce for relocation to the Gateway Visitor Center. Discussions have been held with the Chamber regarding a long-term lease proposal. These negotiations are on-going and are tied to the overall financial feasability being developed. 3. Design the parking facility associated with the International Gateway Project. 4. Formulate a development vision for the Rayonier site in cooperation with the owner and stakeholders in the community. This project is being incorporated partly into the Comprehensive Plan amendments since it will require a zoning change to enable development other than industrial. Rayonier has proposed expansion of land uses associated with an Industrial Development Zone. 5.* Finalize the Development Agreement for the Hotel/Conference Center proposal on Oak and Front Streets. The developer submitted his building permit plans to Community Development on March 26th. 6. Design the final phase improvements for the Downtown Water Main and Sidewalk Replacement project. Design is starting on this project. 7.* Develop a financing plan for the proposed sewer extension to the eastern UGA. 8. Apply for outside funding assistance on the International Waterfront Promenade. Preliminary requests have been submitted for Congressional support and were reviewed with the appropriate staff as part of the NLC visit in March. 9. Develop a business plan that identifies resources for the Incubator function at the Skills Center. 10. Coordinate the comprehensive plan, zoning, and clean-up standards through the Model Toxic Control Act (MOTCA) for the Rayonier site. 2¢0 11. Analyze the feasability of a Recreation Complex at Lincoln Park involving an ice rink, indoor soccer, multi-purpose facility and aquatic center. The feasability report has been done and is under review by staff. 12. Develop a tourism / marketing plan for the PAFAC. 13. Formulate a Business Plan proposal in conjunction with the private sector to develop a Golf Course on Port-owned property south of the airport. A draft letter of intent has been prepared for review by the Golf Course Committee. 14. Develop the first phase design and utility construction for the Del Guzzi property. The first phase development involving seven lots up by the Golf Course area are being marketed by the City's real estate agent. The ftnal utility improvements are still under review. 15. Revise the City's parking regulations ordinance. 16.* Facilitate efforts with other public and private stakeholders to formulate an improved waterfront vision and harbor management plan. 17.* Coordinate with the LEKT on development of the "Elwha Landing" project. 18. Market the benefits of the I-Net and expand broadband service capability in the community. GOAL: COMMUNITY LIVABILITY Protect, preserve and enhance the quality of living within our community which fosters a commitment toward excellence in environmental, cultural, social, and physical benefits to our citizens. 1.* Update the Animal Control Ordinance and evaluate a regional response for animal control and sheltering services. Staff is reviewing the first draft associated with coordinating agency regulations and licensing. 2.* Develop an Alarm Ordinance to deal with the incidence of false alarms. 3.* Institute a trial program directed at Downtown Community-oriented Policing to assist business. 4. Develop a comprehensive Brake Ordinance to lessen noise impacts. Staff is currently reviewing ordinance examples. 5. Expand the Downtown Flower Basket Program. Staff and Charlie Smith of Lindberg-Smith Associates delivered a presentation to PA Forward on March 22nd illustrating a draft landscape plan for the Front Street Corridor. At that meeting, the basket program was also discussed. The limiting factor currently is the equipment and manpower for daily watering. 6.* Assist with special events in the community. The first events of the 2nd Annual Northwest Games were completed including a Men's Basketball Tournament, and the Hurricane Ridge Sla' and Snowboard Slalom competitions. The Spring Hoop Fest was held March 13/14 involving 29 boy's teams from grade 5-12. 7.* Initiate a development agreement to fluoridate the City's water system. The DNS determination for SEPA has recently been issued and the comment period ends April 221 -9- I. We then can review the comments to see if they change our opinion, otherwise, the appeal period would end on April 15th. If the issue is appealed as anticipated, we will likely request a separate meeting to deal with the issue as previously contemplated that meets everyone's schedule. 8. Support property acquisition for Valley Creek restoration. 9. Incorporate the neighborhood planning process into our Comprehensive Plan strategy. 10. Update the Directory of Social and Human Services, and provide a summary of the information on the City's website. 11. Develop a route for the westward expansion of the Olympic Discovery Trail through Port Angeles. Staff met with the Jet-Set Soroptomist Club to start the planningprocess for a westward route through Port Angeles from Marine Drive. GOAL: COMMUNITY RELATIONS Enhance citizen - government communication in order to promote a more responsive and ~ccountable municipal organization which functions with understanding and support for its constituency. 1.* Improve performance benchmarks for the budget. 2.* Initiate the "clic-to-gov" application system. Staff is wor]a'ng on the implementation of this module after its initial installation in February. We are currently setting up procedures and testing the software. We plan on establishing merchant accounts by Summer. 3.* Enhance performance measures for citizen input into the budget process. 4.* Redesign the city-wide web page with text and links. Staff is revising the web-page format and function with over 70pages under redesign currently. Connecting pagesfor both the utility and permit information have been completed and are undergoing internal testing. Departmental sites have been redone with new photographs, links, indexes, and content. 5. Increase public programming on Channel 21. 6. Evaluate the installation of public access equipment to broadcast public meetings. Staff has contacted Wave Broadband concerning the franchise commitment of $60, 000 toward public broadcast equipment over ftve years. We believe that we can accelerate the payments and install the equipment in full. The Council decision for broadcast can occur at a future date once the equipment is ready since it will be accessible to other groups desiring such service. 7.* Evaluate City services through a User Satisfaction Survey. 8. Celebrate the 10th anniversary of the Senior Center. 9. Increase marketing of the PA FAC with website, exhibition posters, publications and similar efforts. The Arts Center is promoting the sale of the "Esther Webster Legacy Prints" utilizing the recent acquisition of an archival printer. 222 -10- PUBLIC WORKS PROJECT STATUS REPORT FOR MARCH, 2004 CHANGE ORDERS FOR ACTIVE CONSTRUCTION PROJECTS (COSTS SHOWN INCLUDE APPLICABLE TAXES) · ~ PROJECT BUDGET ORIGINAL PREVIOUS CHANGE REVISED TITLE CONTRACT CHANGE ORDERS CONTRACT AMOUNT ORDERS THIS AMOUNT MONTH Carnegie Library, 97-08 $1,205,953 $957,346.03 $214,385.43 $0.00 $1,171,731.46 Peabody Hts., Cover, 00-26 $400,000 $319,034.19 $52,180.87 $0.00 $371,215.06 5th/Race Signal, 01-10 $286,000 $246,623.00 $11,204.29 $0.00 $257,827.29 Fire Sta. Roof Rep. 02-02 $450,000 $352,459.88 $0.00 $0.00 $352,459.88 Cir Switchers, 01-27 & 29 $200,000 $183,074.40 $0.00 $0.00 $183,074.40 Elwha UG Rebuild, 02-11 $220,000 $206,689.05 $0.00 $0.00 $206,689.05 Downtown Signals, 03-01 $650,000 $310,368.00 $0.00 $0.00 $310,368.00 Rebuild F St Sub 01-28 $180,000 $106,892.10 $0.00 $0.00 $106,892.10 2nd St Water Repl 04-01 $280,000 $176,132.29 $0.00 $0.00 $176,132.29 $0.00 PUBLIC WORKS CONTRACTS/PURCHASE ORDERS APPROVED BY CITY MANAGER (COSTS SHOWN INCLUDE APPLICABLE TAXES) CONTRACTOR Project- DESCRIPTION AMOUNT OR VENDOR PO # UPCOMING PUBLIC WORKS CONTRACTS (NEXT 30 DAYS, ESTIMATED DATES SHOWN ) PROJECT ADVERTISE FOR BID OPENING START END TITLE BIDS CONSTRUCTION CONSTRUCTION Oak Street Sewer April 2004 May 2004 June 2004 June 2004 04-03 Peabody Street May 2004 June 2004 July 2004 September 2004 Overlay 03-15 Peabody Cr. April 2004 May 2004 June 2004 October 2004 Waterline 02-20 Elwha UG April 2004 May 2004 June 2004 September 2004 Rebuild II 02-11 N:~PWKS~.ENGINEERX2vIGRRP75Change Orders 2004\co03-04.wpd 223 PUBLIC WORKS GRANT & LOAN APPLICATION STATUS REPORT MARCH 2004 Project Description Project Total Cost Grant/Loan Grant Match or Award Status Source & $ Loan Data Listing CSO/Stormwater Centennial Grant Loan rates and grant matches Varies with Apply Projects $20,000,000 SRF & PWTF vary with programs, programs when Loans pgm firm Park St. Race to $660,000 ($187,500 TIB PSMP Grant Grant Match: 20%/$37,500. November Apply Liberty Sewer & Sidewalk) $150,000 $15,000 City Street, $15,000 from 2004 August Sidewalk, TR07-00 wastewater utility, $7,500 in kind 2004 design/const, labor. 16th St. Sidewalk, $240,000 TIB PSMP Grant Grant Match: 37.5%/$90,000. November Apply Phase I Stevens to $150,000 $25,000 sidewalk pgm., $20,000 2004 August "F", TR10-00 School Dist., $15,000 in kind 2004 design/const, labor & $30,000 unknown. 16th St. Sidewalk, $260,000 TIB PSMP Grant Grant Match: 42.3%/$110,000. November Apply Phase II "F" to "I", $150,000 $25,000 sidewalk pgm., $20,000 2004 August TR09-00 School Dist., $15,000 in kind 2004 design/const, labor, & $50,000 unknown. BRAC: Bridge Replacement Advisory Committee PWTF: Public Works Trust Fund DWSRF: Drinking Water State Revolving Fund TIB,/kiP: Transportation Improvement Board, Arterial Improvement Program TIB, PSMP: Transportation Improvement Board, Pedestrian Safety and Mobility Program Centennial: DOE administered grant/loan funding for water quality improvement projects NSPWKS\ENGINEERhMGRRPTxGrants & Loans 2004\Grants & Loans 3-04.wpd 224 METROPOLITAN COMMUNICATIONS CONSULTANTS CONTRACT 2000-2004, PROJECT 02-28 PROJECT Institutional Network Backbone Consulting Services PROJECT NO. 02-28 (US0228) CONSULTANT NAME: Metropolitan Communications Consultants ACCOUNT CHARGE NO. 401/4150 DATE AGREEMENT SIGNED BY COUNCIL: October 17, 2000 AUTHORIZED AMOUNT: $25,000.00 DATE AMENDMENT NO. 2 TO AGREEMENT SIGNED: REVISED AMOUNT: AGREEMENT EXPIRES Date Not Specified BILLINGS THRU: February 10, 2004 TASK BUDGET ORIGINAL AMENDED BILLINGS % COMPLETE AMOUNT CONTRACT CONTRACT TO DATE AMOUNT AMOUNT 1. Backbone Services* $25,000.00 $25,000.00 $25,000.00 $25,000.00 100% Totals $25,000.00 $25,000.00 $25,000.00 $25,000.00 100% * - [~ask is complete 225 CH2M HILL WATER CONTRACT PROJECT: Various Water System Related Consulting Services PROJECT NUMBER: US00-28 DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: August 30, 2000 DATE AMENDMENT NO. 2 TO AGREEMENT SIGNED: July 29, 2003 AGREEMENT EXPIRES: August 31, 2004 BILLINGS THROUGH: Februa_ry27~ 2004 1. Elwha Dam Removal $220,000.00 $59,889.00 $156,131.00 $70,626.79 45% 2. GWI Services $373,500.00 $80,408.00 $94,668.00 $96,183.58 100%* 3. Black Diamond Improvements $175,000.00 $160,101.00 $126,934.00 $122,961.15 100%* 4. Peabody Hts. Reservoir Cover $125,000.00 $84,581.00 $109,815.00 $107,292.53 98% 5. Water System Plan $200,000.00 $230,763.00 $115,648.00 $108,688.59 100%* 6. Directed Services $160,000.00 $44,330.00 $155,455.00 $73,344.35 47% 6a. Morse Creek Consultation ($14,144.05) 100%* 6b. Surge Tank Specs ($6,959.73) 100%* 6c. Eastern UGA Annex. ($14,$11.01) 100%* 6e. Fluoridation ($14,314.78) 7. New High Zone Reservoir $25,000.00 $0.00 $52,933.00 $0.00 100%* 8. Fairmount Pump Station & $125,000.00 $0.00 $110,142.00 $104,300.27 95% Waterline Totals $1,403,500.00 $660,072.00 $921,726.00 $683,397.26 74% * - Task is complete 226 SKILLINGS-CONNOLLY CONTRACT PROJECT: Various Water & Wastewater Consulting Services PROJECT NUMBER: US02-01 DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: May 21, 2002 DATE AMENDMENT NO. 2 TO AGREEMENT SIGNED: June 16, 2003 AGREEMENT EXPIRES: January_ 31, 2005 BILLINGS THROUGH: February 25, 2004 ~iLLING~ ; % mO ~ol~.I ~0 DAT~ COMPEET~ 1. Front St. Water Main $24,500.62 $28,885.93 $24,500.62 $24,500.62 100%* 2. Peabody Cr./ONP Water Main $150,000.00 $121,315.04 $144,215.33 $104,793.06 73% 3. Sanitary Sewer Replacement/Repair $40,000.00 $36,351.04 $15,406.22 $15,406.22 100%* 4. Crown Park Storm & Sanitary Sewer $84,713.45 N/A $74,936.79 $52,940.40 71% 5. Directed Services $50,000.00 N/A $40,000.00 $3,041.10 8% 6. Park Avenue Sewer $45,000.00 N/A $39,458.27 $0.00 0% Totals $394,214.07 $186,552.01 $338,517.23 $200,681.40 59% * Task complete 227 EXELTECH CONTRACT PROJECT: 8th Street Bridge Replacements PROJECT NUMBER: US02-15 DATE ORIG1NAL AGREEMENT SIGNED BY COUNCIL: November 4, 2003 DATE AMENDMENT NO. 1 TO AGREEMENT SIGNED: N/A AGREEMENT EXPIRES: Phase 1, 7/31/04; Phase 2, 12/31/04; Phase 3, 7/31/05; Phase 4, 7/31/06 BILLINGS THRU: February_ 29, 2004 Phase 1 - Alternatives Analysis and $61,363.25 $306,816.27 $169,567.34 55% TS&L Studies Phase 2 - NEPA/SEPA Studies & $145,600.71 $728,003.56 $21,864.90 3% Documentation and Preliminary Design Phase 3 - Final Design & Plans and $162,486.70 $812,433.49 $37,421.50 5% Specifications & Estimate Phase 4 - Construction Management $0.00 $801,583.25 $0.00 0% Management Reserve $I0,000.00 $50,000.00 $0.00 0% Totals $379,450.66 $2,698,836.57 $228,853.74 8% * - City's 20% BRAC Grant match for obligated Preliminary Engineering and Design Phases. Construction ~s 100% funded and matching funds are not required. ** - Not applicable 228 BROWN AND CALDWELL CONTRACT PROJECT: Various Wastewater Related Consulting Services PROJECT NUMBER: US02-27 DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: May 2, 2003 DATE AMENDMENT NO. 1 TO AGREEMENT SIGNED: soon* AGREEMENT EXPIRES: January_ 31, 2005 BILLINGS THROUGH: February 20, 2004 ~o~ 1. I/I Roof Drain Disconnection Study $100,000.00 $9,276.00 $58,756.00 $8,199.58 14% 2. Condition Assessment of the Sewer $120,000.00 $41,512.00 $125,600.00 $30,531.63 24% Collection System 3. CSO Comprehensive Reduction Plan $105,000.00 $84,132.00 $99,745.00 $61,898.79 62% Update - Phase 1 (NPDES Requirement) 4. Directed Services $50,000.00 $25,000.00 $23,408.00 $1,592.15 7% 5. Re-rating of Wastewater Treatment $65,000.00 N/A $83,635.00 $0.00 0% Plant Totals $440,000.00 $159,920.00 $391,144.00 $102,222.15 26% - Amendment No. 1 authorized by City Council, but not executed as of March 31, 2004 229 PARAMETRIX CONTRACT PROJECT: Solid Waste and Wastewater Related Consulting Services PROJECT NUMBER.: US03-09 DATE ORIGINAL AGREEMENT SIGNED BY COUNCIL: February 2, 2004 DATE AMENDMENT NO. 1 TO AGREEMENT SIGNED: N/A AGREEMENT EXPIRES: January 31, 2005 BILLINGS THROUGH: February_ 27, 2004 c 1. Engineering Assistance $89,075 $89,075 $9,262.39 10% 2. Permitting & Compliance $45,046 $45,046 $2,711.04 6% 3. Waste Export System $56,477 $56,477 $9,250.56 16% 4. Design Services $145,065 $145,065 $8,235.35 6% 5. NPDES Permit Support $9,114 $9,114 $4,776.11 52% 6. Construction Support $21,329 $21,329 $0.00 0% 7. Optional Services $85,426 $85,426 $0.00 0% 8. Directed Services $50,000 $50,000 $0.00 0% Totals $501,532 $501,532 $34,235.45 7% * - Not applicable 230 RECEIVED ~ ltl~R $ I 2OO4. City o! Port An9eles March 30, 2004 Mr. Michael Quinn City of Port Angeles PO Box 1150 Port Angeles, WA 98362 Dear Mr. Quinn: As President of the Washington Municipal Clerks Association, it is my great pleasure to announce to you the election of Becky Upton to the office of Secretary for the Washington Municipal Clerks Association. Becky will be serving a one-year term in this capacity. I have known Becky for several years and can tell you without hesitation that she is a valued friend and respected colleague. I very much look forward to working with her on the WMCA Executive Committee. On behalf of the entire WMCA Executive Committee and our membership, we thank you for your support of Becky as an officer in our 370+ member organization. If you have any questions about the office of Secretary or the WMCA organization, I can be reached at the City of Woodinville at (425) 489- 2700. Respectfully, Sandra Parker/Civic President Washington Municipal Clerks Association M:~ADM DEP~Positions\City Clerk\Washington Municipal ~,slAssociation~Correspondence\BUpton.doc 232 MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 March 10, 2004 6:00 p.m. ROLL CALL Members Present: Bob Philpott, Fred Norton, Fred Hewins, Linda Nutter, Chuck Schramm, Leonard Rasmussen, Dylan Honnold Members Excused: None Staff Present: Brad Collins, Sue Roberds, Jim Mahlum Public Present: Steve Zenovic, Dave Becker, Jim Hendrickson, Charlie Palazzo, Robert Becker, LeRoy and Virginia Sproat, Gerald and Mitzi Page, Steve Norberg, Sue Neese, Don Frizzell, Lisa Delguzzi, Tom and Ann Allen, Kim DeFrang, Joyce Underwood, Dan Morrison, Paul Eyestone, Matt Ostrowski, Vicki Adams, Nancy Wood, Dave Neupert, Roger and Maura Oakes APPROVAL OF MINUTES Commissioner Rasmussen moved to approve the January 28, 2004, minutes as presented. The motion was seconded by Commissioner Schramm and passed 5 - 2 with Commissioners Philpott and Honnold abstaining due to absence at the meeting. Commissioner Nutter moved to approve the February 11, 2004, minutes with two typographical corrections. The motion was seconded by Commissioner Schramm and passed 5 - 2 with Commissioners Philpott and Norton abstaining due to absence at the meeting. Commissioner Nutter moved to approve the February 25, 2004, minutes as presented. The motion was seconded by Commissioner Schramm, and passed 7 - 0. PUBLIC HEARINGS Chair Hewins indicated that those who testify must sign the "Sign In" log and affirm that their testimony will be truthful to the best of their knowledge. CONDITIONAL USE PERMIT - KEY - 330 Park Avenue: Proposal for a duplex in the RS-7, Residential Single Family zone. (The applicant has asked for a continuation of this item to April 14, 2004.) Chair Hewins reopened the public hearing and noted a staff memorandum indicating that the applicant has asked that the item be continued to the April 14, 2004, Planning Commission meeting. Commissioner Schramm moved to continue the public hearing to the April 14, 2004, meeting at 6 p.m. The motion was seconded by Commissioner Philpott and passed unanimously. 255 Planning Comrnission Minutes March 10, 2004 Page 2 PRELIMINARY SUBDIVISION - DEKAY - East end of Scribner Road at Albert Street: (This hearing is continued from February 11, 2004.) Chair Hewins reopened the public heating. Steve Zenovic, 619 South Peabody, Port Angeles, noted a resubmitted drawing that indicates a joint utility/emergency ingress/egress easement extending from the east end of the north cul-de-sac to Thistle Street, and a twenty foot (20') easement has also been provided along the south property line adjoining the adjacent property for the extension of utilities as directed by the Commission at the previous meeting. Mr. Zenovic responded to Commissioner Nutter regarding the planned stormwater system and how the engineered system would discharge stormwater from the area. All runoff will be directed to a subsurface detention system which will flow through the northwest corner of the site to the City's existing stormwater system north of the site. Development runoff will not increase stormwater from the site. Commissioner Nutter continued to ask for clarification as to how stormwater can be predicted. Mr. Zenovic responded that when planning for a stormwater system, you plan for a 25- year rainfall event and therefore you over-engineer for the worst case scenario. In response to Commissioner Nutter, Mr. Zenovic responded that the road crossing for Mill Creek will be contained within the necessary right-of-way but such a crossing as yet has not been designed because the applicant has not received preliminary approval and will not incur those engineering costs until he is given preliminary approval for the proposal. A hydraulic permit will be needed from the Washington State Department of Fish and Wildlife for the Scribner Road improvement and crossing of Old Mill Creek. Mr. Zenovic answered Commissioner Schramm with regard to a previous statement that the City does not have sufficient right-of-way to develop Scribner Road to minimum standards in the area in that a neighboring property owner has agreed to dedicate the additional 30' needed along the south side of the existing right-of-way to provide the needed width for the road improvement. The City has adequate width from Old Mill Road east to Mill Creek. Mr. Zenovic responded to Commissioner Rasmussen regarding Old Mill Road standards in that, given the current traffic volume, Old Mill Road is a substandard roadway. The proposed subdivision will increase the road traffic by approximately 17%. Commissioner Nutter continued questioning Mr. Zenovic regarding the stormwater drainage engineering issues and indicated that traffic along Old Mill Road is also a concern. Mr. Zenovic answered that the planned stormwater system will put additional stormwater into the existing system but it will be a controlled flow where now the water has no system and is totally uncontrolled. While the volume of stormwater leaving the site will not decrease, there will no longer be a peak flow period so less water will be apparent. Commissioner Schramm asked if staff could address the right-of-way issues along Old Mill Road. Jim Mahlum, Public Works Utilities and Engineering Department, responded that the City does not have the necessary right-of-way to widen Old Mill Road to build to the City's roadway standards. The width of Old Mill Road varies from 60' to 40' in width. A design to upgrade Old Mill Road was on the books some twenty years ago that has since been taken off the table and is not in the currently in the City's capital improvement plans due to a lack of funding and building in the area as compared to other areas of the City. 254 Planning Commission Minutes March lO, 2004 Page 3 Commissioner Schramm asked about the City's plans to upgrade the stormwater system in the Canyonedge Drive area. Ifa stormwater utility is imposed, more money will be available to build funds for the redevelopment of previously developed areas where there is currently no mechanism to put in new stormwater systems. There is currently no means with which to provide stormwater improvements other than when new subdivisions are developed, and those new subdivisions should not have to bear the burden of previous subdivisions that have inadequate drainage systems. Director Collins noted that the proposed plan does not show Albert Street as being improved to the north limit of Lot 20, and should be extended so that the entire portion of Albert Street adjacent to the subdivision is eventually improved. The improvement of Albert Street to the north line of Lot 20 is not intended to encourage access to Thistle Street but is to ensure that when the west side of Albert Street develops, that property owner will not have to complete the street improvement. In response to Commissioner Hewins' question as to why the developer is not required to improve Old Mill Road, Jim Mahlum answered that the entire burden of upgrading Old Mill Road should not be placed on a single developer when the roadway is heavily used and greatly impacted by properties located south of Scribner Road in the county that have no outlet other than Old Mill Road. It should not be the total responsibility of City residents to upgrade the only roadway to all of these properties but may have to be done by an LID. The developer will have to agree to a future LID improvement to Old Mill Road just like any other property owner in the area. Director Collins added that the developer will be required to improve the intersection of Scribner Road and Old Mill Road as part of the road improvements required for the development. Additionally, he noted that Lot 11 of the subdivision has been reduced in area to allow a legal access to Coyote Run Lane, which is in the county but crosses the applicant's property. The applicant is not sure how this encroachment went unnoticed for so long but is willing to provide legal access to Coyote Run Lane residents in this manner. Dave Neupert, 403 South Peabody, Port Angeles, spoke for Attorney Steve Oliver who was unable to be present. Mr. Neupert summarized that the key points of concern are: (1) improvement to Scribner Road; (2) significant drainage in the area; and (3) traffic on Old Mill Road. Dave Becket, 5003 OM Mill Road, Port Angeles submitted a copy of a quit claim deed indicating that his family owns 30' of Scribner Road which provides access to the City's water reservoir, and that the City does not own the property but only has an ingress/egress easement for access to the reservoir site. The 30' is not for sale, and, as the property is not for sale, Scribner Road cannot be widened to allow further development or to provide for an upgraded road access to the area. Joyce Underwood, 5027 South Coyote Run, Port Angeles presented a copy of the conditions, covenants, and restrictions for a development on Woodhaven Lane within the City and noted that lots along Woodhaven Lane are approximately one acre in area. There being no further discussion, Chair Hewins closed the public heating. Commissioner Hewins commented that with regard to road development in suburban areas where low impact development standards are proposed, cheaper roads doesn't necessarily mean that the homes will be cheap or will not fit in with the area development. Commissioner Rasmussen was concerned that the proposed subdivision does not follow a logical progression of development. The property is isolated from more developed areas which he considers spotty development and is not connected in a logical manner to other developed areas. Additionally, he expressed concern about the safety of a pond that is located south of the road way along Scribner Road. The City's current housing stock appears to be adequate to accommodate two Planning Commission Minutes March 10, 2004 Page 4 to three year's growth before saturation so he questioned whether there is a need for so many new lots? Commissioner Schramm pointed out that there is no motivating factor for developing roads and stormwater systems without new development. If property is never developed, improvements will not be required. No one likes change but change is a reality that everyone lives through. New development provides housing for families, is in the betterment of the community, and will justify and stimulate the City's expenditures in an area. Commissioner Nutter was not willing to allow the proposed development without improvements first being placed including drainage issues. She was concerned with the property right-of-way ownership issue. Commissioner Honnold was uncomfortable approving the preliminary without the ownership issue spoken about by Mr. Becker being addressed. Commissioner Hewins noted that this is a preliminary plat and conditions attached to the preliminary approval will ensure that the required improvements will be made before the plat can be finaled. If the conditions cannot be made, the plat cannot be finaled. The proponent needs some assurance that he can proceed, which is what preliminary approval will accomplish, and he will then attempt to meet whatever conditions are imposed. The City feels that the right-of-way available along Scribner Road will allow for the roadway improvement that many people who access their properties from the road have testified needs to be made. However, without also requiring improvement to Old Mill Road, he could not support the preliminary proposal. Commissioner Nutter moved to direct staff to draft findings and conclusions that would support a recommendation of denial of the preliminary subdivision. The motion was seconded by Commissioner Rasmussen and failed 3 - 4 with Commissioners Nntter, Itewins, and Rasmussen voting for the motion and Commissioners Schramm, Philpott~ Norton, and Itonnold voting in the negative. Commissioner Philpott stated that it is unfair to hold up development because the City hasn't improved the main road system. He believes that the City should complete its road system to the City limits so that development can more readily occur. Commissioner Schramm moved to forward a recommendation of approval to the City Council with an amended added condition requiring upgrade to Old Mill Road to the City's standards for traffic and that the issue of right-of-way along Scribner Road be settled favorably such that Scribner Road is improved per the City's low impact development standards to Old Mill Road citing the following conditions, findings, and conclusions: Conditions: 1. The interior cul-de-sacs shall be curvilinear with access to Lots 1, 10, 11, and 20 only from the cul-de-sacs, not from Albert Street. Albert Street and the interior cul-de-sacs shall be improved to the City's low impact development standards including 20' of asphaltic paving with a 4' walking path separated from the road way by a ditch constructed to City standards. Emergency vehicle 20' all weather access road is to be provided from Thistle to Eunice Street with the roadway barricaded in such a manner (to be approved by Public Works and Utility and Fire Departments) as to prevent access from the project to Thistle Street. The interior cul-de-sacs shall be named and dedicated to the 236 Planning Commission Minutes March 10, 2004 Page 5 City per the plat. Signage shall be placed on Albert Street, Scribner Road, and the interior cul-de-sacs indicating that on-street parking is prohibited along both sides of the streets. An additional 30' of right-of-way shall be dedicated along the south side of existing Scribner Road such that Scribner Road shall be improved to the City's low impact development standards including a 20' asphalt surface 10' each side of the centerline with a ditch and 4' walking path along one side of the right-of-way to Old Mill Road. The intersection of Scribner Road and Old Mill Road will be designed with an improved vision clearance and Old Mill Road will be improved to City arterial street standards. 2. Fire hydrants shall be placed and spaced as required by the City's Fire Department to a maximum 1000' of separation distance. Wording shall be placed on the final plat and recorded with the County Auditor upon filing of the final subdivision indicating that all residences shall be fitted with residential sprinkler systems prior to occupancy. 3. Prior to final plat approval, an 8 inch water service shall be extended to the lots as required by the Public Works and Utilities Department from Scribner Road along the southerly right-of-way to Albert Street to the proposed lots and connecting to the existing water main at Thistle/Eunice Streets. Installation of a 6" water main to service Lots 1 - 10 shall be done with water main hot taps by City personnel or an approved contractor. Water mains are to be within the City right-of-way or within an approved and dedicated 20' utility easement and off-site drainage easements will be required. A pressure reducing valve will be required at the BPA crossing. 4. Electric utility service to the subdivision shall be underground and be coordinated with other utilities in the trench. 5. Stormwater improvement plans shall be submitted for approval per the City's Urban Services Standards and Guidelines and installed prior to final plat approval. 6. An 8" sanitary sewer main shall be installed within the City right-of-way approximately 5 off the centerline within the City right-of-way per the Public Works Department. Side sewer lateral connections are to be 6" pvc and within the fight-of-way with a 10' horizontal separation from water services. 4" x 4" pressure treated posts shall be placed at each end of the laterials, marked, and buried to a depth indicated on the post. 7. Building address numbers provided by the City's Building Division shall be placed on the lots. Findings: 1. Preliminary approval is for a 20-unit subdivision submitted by Zenovic and Associates on January 9, 2004, for Richard Dekay. The site is approximately 7.92 acres in size, nearly rectangular in configuration and is located northeast of the intersection of Albert Street and Scribner Road in the southwest quarter of the southeast quarter of Section 15, T 30 N, R 6 W.W.M. The east and south lines of the subdivision form the City's property lines in this location. 2;~ 7 Planning Commission Minutes March 10. 2004 Page 6 2. The property was annexed to the City in 1991 with the condition that the previously platted 75-1ot subdivision be resubdivided to City standards prior to any sale of the individual lots. The lots were previously platted while in the County as part of Fogarty and Dolan's Second Addition. A 22 lot with an additional utility lot preliminary subdivision was approved on July 5, 1995, but was not finaled within the five year time period and so expired. 3. The site's east and south boundaries form the City's east and south City limits in this location. The east and south portions of the site also border the Peabody Creek channel and ravine and with the property owner being the Olympic National Park. The site slopes to the northeast at approximately a 5% grade in the area. Peabody Creek in this area is identified as a Type 3 creek in Section 15.20 of the City's Municipal Code which requires a 100' non disturbance corridor. The most southeastern lot in the proposed subdivision is located approximately 192 feet from the creek bed. If after clearing it is discovered that any portion of the proposed lots contain the top of the creek ravine, a 25 foot non disturbance buffer will be required for buildings. 4. The subject property is identified by the Port Angeles Zoning Map as Single Family Residential (RS-9) which allows a density of up to 9 units per acre. The proposed drawing indicates that each lot in the proposed subdivision will be at least 9,000 square feet in area. 5. The purpose of the City's RS-9, Residential Single Family zone is a low density residential zone intended to create and preserve urban single family residential neighborhoods consisting of predominantly single family homes on larger than standard Townsite-size lots. Uses that are compatible with and functionally related to a single family residential environment may be located in this zone. Because of land use impacts associated with nonresidential uses, few nonresidential uses are allowed in this zone and then only conditionally. This zone provides for a variety in the urban land use pattern for the City's single family residential neighborhoods, following a curvilinear street system ofnonthrough public and private streets with irregularly shaped lots, minimum 75-foot front lot lines, and 60-foot rights-of-way for collector arterial streets in large rectangular blocks and usually located in outlying areas with large tracts of vacant buildable land. 6. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local requirements for the approval of subdivisions and Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the proposed plat, along with written recommendations of the City Departments, and shall either approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City Council within a period of 90 days after a preliminary plat has been submitted to the City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. 7. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State. Section 58.17.110 requires a city to inquire into the public use and interest propos~be served by the establishment of a Planning Commission Minutes March 10, 2004 Page 7 subdivision and determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys and other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, and schools and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 8. Section I6.08 PAMC requires that the final plat shall be submitted to the Community Development Department within five years after City Council approval of the preliminary plat. Said preliminary approval shall become void unless a final plat is submitted and approved by the City within the five year period. 9. The Port Angeles Public Works, Light, Parks, and Fire Departments reviewed the proposed short plat. Their comments and specific conditions have been incorporated in the Department's recommendation and conditions of approval. Water, power, garbage pickup, telecommunications, sewer, and emergency services are available within acceptable standards to the site or will be extended through conditions to the preliminary plat. 10. The subject property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive Plan land use map. 11. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service and electrical service. The proposal has been reviewed with respect to the Comprehensive Plan and the following Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy B.1, B.2, B.3, and B.4, Goal C; Transportation Element Goal A, Policy A.3, A.6, B.11, B.14, and B.18; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B.1, B.3, B.4, B.5, B.6, B.7, C.2, C.3, C.4, and C.5. 12. The site is currently served by Old Mill Road and Scribner Road. Scribner Road is not fully improved. Old Mill Road is a collector arterial and is a designated school walking route but is not a designated bicycle route. The City's development standards will require improvements to Scribner Road and the immediate access street - Albert Street - will be required such that the final roadway is an improved width of 20' with a ditch and 4' pedestrian walking path. A 20' all weather emergency access road is requested from the City's Public Works and Utilities Department from Eunice Street to Thistle Street with the roadway barricaded in such a manner that access from the project to Thistle Street is not encouraged. 13. The City's low impact development standards for suburban areas were adopted in 2003 with the understanding that subdivisions developed under the reduced standards would not allow for on-street parking. Site development and design for residential lots 239 Planning Commission Minutes March 10, 2004 Page 8 developed under the lower impact standards need to accommodate resident parking and visitor parking on-site. Roadside ditches developed under low impact development standards should be kept free of debris by adjacent property owners. 14. The owner of a construction site where a total of five acres or more of land area is disturbed that has a discharge of stormwater to a surface water or storm sewer system must apply to the State Department of Ecology for a General Permit for Stormwater Discharge Associated with Construction Activities. 15. Building permits are required for all structures within the subdivision. All local building and Fire Codes shall be complied with during construction including residential sprinkler systems. Information will be filed with the plat identifying the requirement so that property owners are aware of the requirement prior to purchase. 16. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. The Port Angeles School District had no concerns as the school population is low. 17. Property owners within 300 feet of the proposed subdivision were mailed notice of the proposal on January 12, 2004. The property was posted on January 12, 2004, and publication appeared in the Peninsula Daily News on January 15, 2004. Written comments were received from ten area neighbors who do not £avor development o£the property (comments are attached with this report). A significant change in the quality of life that exists for neighbors in the sparsely developed suburban area is anticipated as well as concerns relating to the expected impact to Scribner Road which is currently a narrow gravel roadway. The extension o£Albert Street north to the Thistle/Rose Street area is also o£ concern to at least one author as the Thistle/Rose Street area contains undeveloped, narrow, gravel, streets that are a significant concern without any added traffic. The applicant does not propose an access to the Thistle/Rose Street area from the subdivision. 18. The City's Parks Department responded that they are aware of the preliminary proposal and although area is below the level of service standard for the area for parks, they do not believe the level of service for the area will be hampered as a result of the proposed development. The nearest public park play area is more than one-half mile from the site. The Port Angeles High School is located north of the site more than one-half mile from the site with the closest public elementary school being Jefferson Elementary School. The nearest public playground area is at the Port Angeles High School. 19. The site will be serviced by the City's Police, Fire, and Public Works Departments and phone service from Qwest. All utilities including potable water, sanitary waste, and refuse collection are available in the area. 20. A previous Mitigated Determination of Non-Significance (MDNS #629) was issued for a previous proposal to resubdivide the property into 22 lots and one utility parcel on June 240 Planning Commission Minutes March 10, 2004 Page 9 13, 1995. Mitigation measures were included to address needed road and water utility upgrades. The current application resulted in the issuance of An Adoption of a Previous Document and Determination of Nonsignificance on February 5, 2004, without the imposition of additional mitigation measures as the issues covered under the previous MDNS were addressed by the applicant in the current application with conditions as part of the preliminary approval. That DNS was withdrawn and reissued on March 9, 2004, following further review of traffic and stormwater issues in the area. This action satisfies the City's responsibility under the State Environmental Policy Act (SEPA). 21. The Planning Commission's decision is a recommendation to the City Council. The Commission acts as the City's hearing body for preliminary_ subdivision approval. Reports are advisory only to ensure conformance of the proposed subdivision to the general purposes of the City's Comprehensive Plan and to planning standards and specifications adopted by the City. 22. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. A School District representative indicated that the general school population is low at present. Conclusions: A. As conditioned, the proposed short plat is consistent with the Port Angeles Comprehensive Plan and Zoning Code. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance, Chapter 16.08 PAMC, and Chapter 58.17 RCW of the Washington State Subdivision Act C. As conditioned, appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. D. As conditioned, signage educating residents and visitors as to the prohibition of on-street parking will ensure that interior streets remain passable for public safety situations where on-street parking could prevent ease of passage for emergency vehicles and sight distance safety issues. E. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the State of Washington Growth Management Act. The motion was seconded by Commissioner Norton. In discussion of the motion, Commissioner Rasmussen responded to Commissioner Philpott that it is not logical to expect City residents to pay for upgrading streets in support of illogical development. It is unfair to the City to 241 Planning Commission Minutes March 10, 2004 Page 10 expect residents to develop the roads when it's the developer's responsibility to fix the roads. That is what he referred to earlier by a logical development sequence. The proposal results in a hopscotch development. Commissioner Nutter would vote against the motion because changes discussed prior to the previous motion were not included in the current motion such as common use ora utility ditch. The legal issue o fright-of-way needs to be resolved before a decision is made including the future impact to Rhodes Road from the extension of Albert Street and use by unauthorized users and stormwater issues are still a concern.. The motion was called for and passed 5 - 2 with Commissioners Philpott, Norton, Hewins, Schramm, and Honnold voting for the motion and Commissioners Nutter and Rasmussen voting against the motion. Commissioner Nutter explained that her reasons for voting against the motion were because changes this is not a logical development given the rural nature of the area and the amount of undeveloped land between the site and other developed areas; and that improvement needs to be made to Old Mill Road as well as Scribner Road if such a development were to be approved. Commissioner Rasmussen agreed with Commissioner Nutter and included the potential danger caused by the above grade pond located at the south side of Scribner Road as a reason to deny the subdivision. The Commission took a break at 7:30 p.m. The meeting reconvened at 7:35 p.m. CONDITIONAL USE PERMIT - CUP 04-02 - HATFIELD - 910 West Sixth Street: Request for an accessory residential unit in the RS-7, Residential Single Family zone. (Item withdrawn by applicant.) Assistant Planner Roberds noted that Mrs. Hatfield had withdrawn her application in writing. Commissioner Norton moved to accept the application withdrawal. The motion was seconded by Commissioner Schramm and passed 7 - 0. CONDITIONAL USE PERMIT - CUP 04-03 - DeFRANG - 1314 South Cedar Street: Request to establish a day care center in the RS-7, Residential Single Family zone. Assistant Planner Roberds reviewed the Department's report and responded to questions regarding available parking for the proposed day care center. Chair Hewins opened the public hearing. Kim DeFrang, 1314 South Cedar Street, PorL4 ngeles, was in agreement with staff's report and responded to Commissioner Philpott that she would arrive at the center at approximately 6:15 a.m. each work day morning. She also responded to Commissioner Nutter that if parking alongside the building is not approved, or the off-site parking becomes unavailable, there is plenty of room at the rear (west) of the structure, currently part of the fenced back yard, that can be converted to parking. William DeFrang, 386 Oxen ford Road, Port Angeles, agreed with the previous speaker (his wife) and added that they own the two neighboring houses west of the subject site and would therefore be able to provide whatever parking is needed in the event the off-site parking at the Steffan's becomes unavailable to them. There being no further testimony, Chair Hewins closed the public hearing. Commissioner Schramm moved to approve the conditional use permit citing the following Planning Commission Minutes March 10, 2004 Page 11 conditions, findings, and conclusions: Conditions: 1. The conditional use permit is approved for Kim DeFrang to conduct a day-care center for up to 19 children, as licensed by the Department of Social and Health Services at 1314 South Cedar Street Monday through Friday, between the hours of 6:30 a.m. and 6:30 p.m. The conditional use permit is issued to Mrs. DeFrang and may not be transferred. 2. The applicant shall provide a minimum of one parking space for each employee (3) and two parking spaces for pick-up and drop-off for a total of 5 parking spaces. All parking shall be improved to meet City standards. The applicant's proposal to utilize off-site parking at 602 West Thirteenth Street is approved by the City's Engineering Department; however, use of 1314 South Cedar Street as a day-care center is dependent on the provision of the parking area and, in the future, if the parking is no longer available, adequate parking will need to be provided for continued use of the site as a day-care center. Parking identified on the site plan adjacent to the north wall of the subject structure shall not be allowed. 3. Play areas shall be fenced and separated from the street, alley, driveways, and parking areas. 4. All Washington State Department of Social and Health Services (DSHS) requirements for the licensing of child care centers shall be met prior to occupancy. Findings: Based on the information provided in the Planning Division Staff Report for CUP 04-03 dated March 10, 2004, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed condition of approval, the City of Port Angeles Planning Commission hereby finds that: 1. The applicant, Klm DeFrang, submitted a conditional use permit application to establish a child day-care center on January 22, 2004. 2. The application is for a conditional use permit to convert an existing single family residential structure in the RS-7, Residential Single Family zone to a child day-care center. 3. Section 17.17.08.020 - (C) of the Port Angeles Municipal Code defines a Child day-care center as "a child day-care center provides for the care of 13 or more children. The child day-care center shall not be located in a private family residence unless the portion of the residence where the children have access is used exclusively for the children during the hours the center is in operation or is separated from the ususal living quarters of the family." 4. The subject property is located at 1314 Cedar Street between West 13th and West 14th Streets. The property is legally described as the north one-half of Lots 19 and 20, Block Planning Commission Minutes March 10, 2004 Page 12 392 TPA. The site measures 70 by 100 feet in size and is approximately 7,000 square feet in area. 5. The subject property contains an existing one story single family residence that has approximately 920 square feet of floor area for a total lot coverage of 13%. 6. The property is zoned RS-7, Residential Single Family. Properties in the area are zoned RS-7 and PBP, Public Buildings and Parks. 7. If the proposed use complies with certain definitions and the design and performance standards set forth by the Zoning Code, then it can be deemed consistent with the Zoning Code. 8. PAMC 14.30.030(E) requires 1 parking space per employee and 2 parking spaces for pick-up and drop-off of children for child day-care center serving more than 12 children. The City's Parking Ordinance requires parking spaces to be a minimum of 8.5 by 18 feet in length. The applicant proposes 3 employees for the activity which will require a total of five (5) off-street parking spaces. Neighboring property owners, Mr. and Mrs. Ken Steffan, who reside directly across the 13/14 Alley from the site, have offered five (5) graveled parking spaces that are otherwise separated from the Steffan residential use by a block wall, for the day-care use. Two (2) parking spaces are identified on the site plan adjacent to the north wall of the subject structure, however, such a drop-off'zone located at the comer of a dead end street would result in traffic either backing into Cedar Street or making a turn in the alley, neither of which are encouraged. 9. The site is located in the South Central Planning Area and the Comprehensive Plan map designates the site as Low Density Residential (LDR). Adjacent designations include LDR to the north, west, south, and southeast with OS, Open Space, to the east. 10. The City's Comprehensive Plan and Land Use Map were reviewed with regard to the proposal and Land Use Element Policies A.2, C. 1, and D. 1, and the Utilities and Public Services Element Policy B.3 (identified in Attachment "C" to the March 10, 2004, staff report) were found to be most relevant to the application. 11. A Determination of Non-Significance was issued for this proposed action on March 10, 2004. 12. Public notice was placed in the Peninsula Daily News on February 24, 2004, with notice mailed to neighboring property owners and posted on the property. No written comments were received during the public comment period. 13. The State Department of Social and Health Services' regulations require upgrade to restroom facilities in order to allow more than 15 children. The applicant stated that if such upgrades are made, she intends to increase from 15 to 19 children but without the upgrade, a maximum of 15 children will be allowed at the center. 244 Planning Commission Minutes March 10, 2004 Page 13 Conclusions: Based on the information provided in the Department Staff Report for CUP 04-03 dated March 10, 2004, including all of the information in the public record file, comments, and testimony presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed condition of approval and the above listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As conditioned, the proposal is consistent with the intent of the Comprehensive Plan's Low Density Residential Land Use Designation and the Comprehensive Plan's Land Use Element Policies A.2, C. 1 and D. 1 and the Utilities and Public Services Element Policy B.3. 2. The Comprehensive Plan allows for subordinate and compatible uses within different zones including residential zones. It also specifies that child day-care centers should be allowed in certain zones by conditional use. 3. The proposed use is consistent with the purpose and intent of the RS-7 zone as it is compatible with adjacent residential uses, in that family child care needs will be served. The proposal as conditioned complies with definitions, design and performance standards set forth by the City's Zoning Code and can be deemed consistent with the Zoning Code. 4. As conditioned, the proposal is consistent with the requirements for approval of a conditional use permit as specified in PAMC 17.96.050. 5. As conditioned, the proposal is consistent with the City's Parking Ordinance, PAMC 14.40 for day-care center activities. 6. As conditioned, the proposal is in the public use and interest. The motion was seconded by Commissioner Philpott and passed unanimously. OTHER BUSINESS: Change in Planning Commission Bylaws Article IV - Meetings: Amending the regular meeting time to 6 p.m. Assistant Planner Roberds noted that in order to amend thc Commission's Bylaws, such intention must be discussed and forwarded to the next meeting for action. The Commission agreed that both the meeting time and content of the month's meetings should be changed. The item will be acted upon at the March 24, 2004, regular meeting. COMMUNICATIONS FROM THE PUBLIC None 245 Planning Commission Minutes March 10, 2004 Page 14 STAFF REPORTS Director Collins discussed a population trend memorandum prepared by Associate Planner Scott Johns in preparation of amendment to the City's Comprehensive Plan and discussed the Comprehensive Plan amendment process thus far. He indicated that the Council's public hearing for consideration of amendment to the City's parking regulations is scheduled for March 16, 2004, and that the City Council's Community Economic Development Committee will meet to review its recommendation regarding proposed parking amendments on March 12, 2004. REPORTS OF COMMISSION MEMBERS Commissioner Rasmussen distributed news articles regarding an issue that he had been involved with regarding conditions, covenants, and restrictions placed on a housing development that he resided in while in California. Commissioner Nutter will not be available for the March 24, 2004, meeting. Commissioner Philpott does not think it appropriate for the City to strangle development by not encouraging growth because of poor infrastructure development. Commissioner Hewins responded that while the City is responsible for providing needed infrastructure development and improvement, not all citizens should pay over and over for expansion of the City. Some community participation is needed but development should generally be the responsibility of those developing areas. Director Collins joined in by stating that the City does not do general bonds for street improvements. When there is a good deal of growth in an area LIDs work best. ADJOURNMENT The meeting adjourned at 8:35 p.m. Brad Collins, Secretary Fred Hewins, Chair PREPARED BY: S. Roberds 246 City of Port Angeles Parks, Recreation & Beautification Commission February 12, 2004 Minutes Skate Park Site I. Call to Order: The February 12, 2004, meeting of the Parks, Recreation and Beautification Commission was called to order by Chairman, Diana Tschimperle at 7:00 pm in the Veto Burton Community Center Meeting Room. Il. Roll Call: Members Present: Diana Tschimperle, Chuck Whidden, David Shargel, Pat Deja, Jack Harmon, Ron Johnson and Damaris Rodriguez. Staff Present: Marc Connelly, Director, Jerry Cole, Recreation Manager and Mad A. Bilsborrow Audience Present: Ann Ricks, 726 E. 4th St. Kathe Smith, 607 E. 4th St. Guy & Fran Lund, 810 E. 4th St. Doc Reiss, 2520 S. Laurel St. Steve Zenovic, 519 S. Peabody #22 Dick Goodman, KONP Keeyan & Cindy Rogers, 1118 Grant Ave. III. Approval of Minutes - December 11, 2004 and Audio Tape Disposition Pat Deja moved to accept the minutes of the December 11, 2004 Parks Commission meeting. The board also voted to retain the tapes which contain testimony from the Skate Park Pubic Heating. Chuck Whidden seconded the motion. Upon call for the question, the motion carried unanimously. IV. Items from the Audience not on the Agenda: Staff shared a letter received from Thom Farris and Roger Wheeler, Junior Babe Ruth board members. Mr. Farris and Mr. Wheeler are requesting the Shane Park renovation start date be moved to August 1 st, due to the large amount of youth and adult baseball/softball practice, and games held at Shane Park. Prior to receiving this letter, staff had made the decision to delay renovation of Shane Park as it would eliminate any impacts among the user groups this summer. Staff responded to Mr. Wheeler and Mr. Farris stating the Parks Department agreed with them and the date would be changed to August 1 st, 2004. 247 Mr. Wheeler and Mr. Farris also asked if the Parks Department would consider diverting some of the grant money to another project at Stevens School. Staff responded, in a letter, that the funds for the Shane Park Project were committed from general funds specified for capital improvements, and not from grant money. The Park Commission reviewed staff's letter of response and instructed it be sent. Discussion regarding the displacement of teams during Shane Park Renovation ensued. V. Legislation: In 1987 the Port Angeles City Council passed an ordinance prohibiting skate boarding in the downtown corridor. Since that time the Port Angeles Skating community has been trying to put together a model for a permanent skate park in Port Angeles. In 1997 a temporary skate park was built at a location in Lincoln Park. It soon became obvious that a skate park constructed out of wood was not going to work in the Port Angeles climate. The park was dismantled in the summer of 2000 because of deteriorating conditions of the wood structures. Early in 2001 skaters and parents came to the Parks and Recreation Department to express their needs of a skate park in the City. Since that time the skate boarding community and the Parks and Recreation staff have been working together evaluating sites, meeting with other community members and organizations, aligning with partners for fundraising and gaining support throughout the community. After evaluating seven-al sites, obtaining input from the community and neighbors, the skate park committee feels that the Erickson Park, Race Street location is the best place to site the new skate park. Staff, the Port Angeles Skate Park Committee, and the Nor'Wester Rotary Club requests the Parks, Recreation and Beautification Commission forward a recommendation to the City Council approving the Northeast coruer of Erickson Park along Race Street as the preferred location for the skate park. Staff discussed the importance of tonight's decision regarding the location of the Skate Park. The skate facility is a community need and will not move forward until certain criteria and details are discussed. The objective during tonight's meeting will be to discuss and approve the proposed site location and details of the design to help refine these particulars in order to progress. Jerry Cole, Recreation Services Manager offered a historical overview of the skate park project to date. Steve Zenovic presented a layout and explanation of 24 8 how the skate park will fit into Erickson Park's Northeast comer, (along Race Street). Mr. Zenovic informed the Park Commission that the Rotary Club applied for a $100,000 Youth Athletic Facilities Grant at the State level. This is currently in process and Rotary should hear from the State sometime in March. Cost for the skate park project will be approximately $260,000. Mr. Zenovic felt that not everyone will be satisfied with the Skate Park location; to-date no one has voiced an opinion of major concern. As long as the Soccer Club can be accommodated, they agree to the project as presented. Mr. Zenovic mentioned there won't be a large amount of preparation work to accomplish to get the soccer field on 4th and Francis Streets ready. An irrigation field and other basics are currently in place. Chairman, Tschimperle asked for comments from the audience. The audience, as a whole, were very pleased with the Park Commission as they listened to neighborhood concerns, returned to the drawing board and came up with an alternative location. Everyone is very pleased with the new north-side location and were in attendance to support the new concept, location in Erickson Park and the skate park. The Port Angeles Police Department has endorsed the new location, on the northeast comer, as the visibility is far better. Diana Tschimperle entertained a motion to recommend the new location to City Council. Pat Deja moved to approve the northeast comer of Erickson Park (parallel to Race Street), as the location for the Skate Park and forward staff recommendation to City Council for their approval. Dave Shargel seconded the motion. Upon call for the question the motion carried unanimously. This recommendation will be presented to City Council on Tuesday, February 23, 2004. Staff invited the Erickson neighborhood to this meeting to show their support for the project. Staff also mentioned that written support would willingly be accepted and forwarded to City Council. Appreciation and thanks were expressed to the neighbors of Erickson Park for their attendance and support at tonight's meeting. VI. Other Considerations: None 24* VII. Late Items not on the Agenda: Staff mentioned that the Parks Commission has the need to recruit and appoint high school students to this board. Volunteers from the Park Commission are needed to work with staff to fabricate a method for student commission recruitment and encourage youth to be involved with their community. When applications are received, a review and interview process also need to be in place. Diana Tschimperle volunteered to advertise the student commission member recruitment in the high school bulletin and distribute the proper forms from her office, at the high school. VIII. Executive Session: None: IX: Adjournment: Pat Deja moved to adjourn. Chuck Whidden seconded the motion. Upon call for the question, unanimously carried. Next meeting will be held in the Vern Burton Meeting Room on March 18, 2004 at 7:00 p.m.