HomeMy WebLinkAboutAgenda Packet 04/07/1998•
•
Becky Upton
NOTE: HEARING DEVICES AVAILABLE FOR THOS] Clerk
AGENDA
PORT ANGELES CITY COUNCIL
321 EAST FIFTH STREET
PORT ANGELES, WASHINGTON
April 7, 1998
REGULAR MEETING - 5:30 p.m.
I. CALL TO ORDER - Regular Meeting
I1. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. CEREMONIAL MATTERS/PROCLAMATIONS
A. Donation from Daishowa America toward downtown fountain renovation project
B. Proclamation recognizing Earth Day on April 22, 1998
C. Proclamation recognizing Ex -POW's Day on April 9, 1998 (George Durham to accept
proclamation)
V. WORK SESSION
A. Interviews for vacancies on Boards & Commissions (Four scheduled)
B. Presentation by consultant on Electrical Strategic Plan (20 minutes)
VI. APPROVAL OF MINUTES of March 17, 1998 regular meeting
VII. FINANCE:
A. Bid award for Parks ballfield maintenance machines
B. Bid award for Library shelving
C. Amendment #3 to Para.metrix contract for landfill
VIII. CONSENT:
A. Out-of-state travel - Finance
B. Contracts for tourist promotion
C. Council approval for PWTF (Public Works Trust Fund) applications for:
1. 8t' Street construction
2. Reservoir covers
D. Letter to Congressional delegation concerning PUHCA (Public Utilities Holding ;Company Act)
repeal
E. Payroll - March 22, 1998 - $421,370.97
F. Check list - April 3, 1998 - $1,653,719.88
MAYOR WILL DETERMINE TIME OF BREAK
City Council Agenda
April 7, 1998
Page 2
IX. CITY COUNCIL COMMITTEE REPORTS
Council Member McKeown - Teen Scene funding (verbal)
X. ITEMS FROM THE AUDIENCE/COUNCIL/STAFF TO BE CONSIDERED OR PLACED
ON THIS AGENDA ORA FUTURE AGENDA (This is the opportunity for members of the public
to request to speak to specific items on the agenda.)
XI. LEGISLATION AND OTHER CONSIDERATIONS
A. ORDINANCES NOT REQUIRING PUBLIC HEARINGS:
1. Fire sprinkler system rebates
2. Outdoor music festival licensing requirements
B. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS: (suspended)
C. PLANNING COMMISSION MINUTES/ACTION ITEMS: (suspended)
D. OTHER CONSIDERATIONS:
1. Grant award announcement: Housing Rehabilitation Program Phase IV (short presentation)
2. Housing Authority presentation by Pam Tietz re: grant application for multi -family project
3. Appointments to fill vacancies on Boards & Commissions
4. Port Angeles Works - Next steps
5. Recommendation of consultant for William Shore Pool Feasibility Study
6. Appointment of interim City Manager
XII. PUBLIC HEARINGS (7:00 P.M.)
XIII. ADDITIONAL LATE ITEMS _
XIV. ADJOURNMENT
Public Hearings
Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed amendments to City
land use regulations, zoning changes, annexations. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which
impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process.
Public Hearing Procedure: All comments must be made at the podium atter the speaker first gives his/her name and address so that comments and speaker identification
become part of the record. The Mayor may indicate the amount of time available for each hearing. So that all persons have an opportunity to speak, the Mayor may limit
the amount of time permitted each speaker. In making your presentation to the Council, the following format may be helpful:
PURPOSE: What is the idea you wish to present? Begin with an "I statement" outlining your idea, such as, "I am here to (support/oppose)..."
REASON: Why are you making this point? This is an important step so the listener does not make assumptions about your motives.
EXAMPLE: Brief and relevant example to clarify and make your point concrete.
SUMMARY., What condition will be changed or improved if your point is adopted?
0
CITY OF PORT ANGELES
CITY COUNCIL MEETING
I. CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present: /
Mayor Braun V
Councilman Campbell
Councilman Doyle
Councilman Hulett -�—
Councilmember McKeown
Councilman Wiggins —^ i
Councilman Williams
Staff Present: /
Manager Pomeranz
Attorney Knutson
Clerk Upton
B. Becker
S. Brodhun
B. Collins
K. Godbey
S. Ilk
J. Pittis
III. ADJOURN TO EXECUTIVE SESSION:
Reason:
Approximate
IV. RETURN TO OPEN SESSION:
V. PLEDGE OF ALLEGIANCE:
Led by:
April 7, 1998
CITY OF PORT .ANGELES
CITY COUNCIL MEETING
Attendance Roster
DATE OF MEETING: April 7,1998
LOCATION: City Council Chambers
:.4v. •:ii\44 y,
� xv221i` : •.:xv.:::vv xxx:x};.;;;n:•. : xxv:.
xxxv..x xxxxxxx•::.:: xxx:.
v ti3.i:
• x}:;,:, xxw:::.•. .v •.vw.::•nn:::x:w:yyxx••.:{i.>.i��4iiii�{i�:M1Y{:.
•i:•:$i4:��: L..v i•`.:\iiviii�tii�iiLv� v vt
... i'`ii`« M1`•v.•.v 4x xh:•.xx::i:.•n::"""ikii•: by
: �•'::"1 : M1
r
City of Port Angeles
Ordinance/Resolution Distribution List
City Council Meeting of. 2, j 9 g q
City Manager
City Atty. (1)`�
Planning
City Clerkr
Deputy Clerk
Personnel
Cust. Svcs.
Finance Dir./Mgr.
Police Dept.
Fire Dept.
Light Dept.
Pub. Works (2)
Parks & Rec.
MRSC (1)
PDN (Summarv)
/
Extra Copies
TOTAL
• IV. CEREMONIAL MATTERS/PROCLAMATIONS
A. Donation from Daishowa America toward downtown fountain
renovation project (Page 1)
B. Proclamation recognizing Earth Day on April 22, 1998
(Page 3)
C. Proclamation recognizing Ex -POW's Day on April 9, 1998
(George Durham to accept proclamation)
(Page 5)
•
�J
•
IV CEREMONIAL MATTERS/PROCLAMATIONS:
A. Donation from Daishowa America toward downtown fountain renovation
project
•
No paperwork in packet
•
00t
•
•
•
0 0 :'.
•
PROCLAMATION
Of
EARTH DAY
April 22, 1998
WHERE", :April 22, 1998 has bow declared Earth Day by the President of
the United States; and
WHEREAS, Washington State, as lead in environmental issues, declared
April 1 through April 21 as countdown to Earth Day; and
WHEREAS, We are fortunate to live in a city so bountifully endowed with
natural assets and feel a natural, continuing responsibility for
preserving our environment by keeping it cion, healthy, and
beautiful; and
WHEREAS, This is the twenty -sem anniversary of EARTH DAY, and
WHERE", The City of Part Moles has proclaimed April 19 as
. -RESIDENTIAL GLEAM -UP DAY; and
WHEREAS, This endeavor is worthy of our support and cooperation so that
we may preserve the :natural beauty of our community,
NOW, THEREFORE, I, Gary Braun, Mayor of Port Angeles, do hereby proclaim April
22, 1998 as
EARTH DAY
in the City of Port Angeles, and invite all citizens, businesses, and civic organizations
to participate in this noble effort by developing and carrying out imaginative projects
which will serve to enhance, restore or maintain the beauty of all neighborhoods in
our community. &AAAA_
Gary Bra n, Mayor
003
k
5
n
EARTH DAY '98
WHAT: ANNUAL SPRING CLEAN-UP DAY
WHEN: SUNDAY APRIL 19,10:00 A.M. TO 3:00 PM.
WHERE: P.A. LANDFILL
FEES: LANDFILL FEES ARE WAIVED FOR THE CLEAN-UP
EVENT. DONATION OF 6 FOOD ITEMS OR $5.00 PER
LOAD WILL BE ACCEPTED FOR THE P.A. FOOD BANK.
INFO: DALE MILLER 417-4874
AUTOMOTIVE/M_ OTORCYCLE PARTS, HAZARDOUS WASTES NOT
ACCEPTED.
y
NO COMMERCIAL LOADS
oot=
C
•
PROCLAMATION
,MNAE ICAft EX -PRISONERS O F' `VAR DAY
April 9, 11:998
l' 1�,7�a�1^'lks, talt�I°e tla�ta �,��i�i�� nnri°inane veseass cotafinetf ley a'n,taiir.•s of the
'UniteJ States of `"itnerit•a Juring t1w four major ronflir.•t; J dais
Century; and
V�T-IER11?'AS, many •Atnerican Prisoners of War have endure4l, inhumane
tet tatment which was q in vioiation of International ,'Cotte rat]al'('ue:tonis
for the qtr ettla a nt of praboners of war, and tnauny of Frit oners
diet! frow suvla tatist.retAt—m my -and
S'i'TJIERE;AS, American Prisoners of War are dc:erring of recognition for their
sacrifice, pairiotism and dedication; and
VVII iffi' RE S, April r� is the day fhat Batawi Jill and the. large-st sing1t aro-tf
-neriv a.n soldiers ever to fall into enemy hands were taken 13n wner;
NOW, THEREFORE, 1, GARY BRAUN, ', ayor of Y ot'L 1 ugel•f i, Jo ftere-bl y
proclaim .Aprd 9tL in jierprtulty ras
P1'�. 3,()NE-jRS O i VV.A \ :l \:SJ'C-0 k,' y 'l:iTI`V'1. •l D ':lr
itl the .C'it.y of Port Angeles, ravel 11 urge. J-1 citizens to join vane in tLis observe net- in order
ito honor the hravery auJ perseverance of thi-se American service members.
/ Aril 7.11998
`\ IS tuT Braun, Mayor I L
•
•
•
006
V. WORK SESSION
A. Interviews for vacancies on Boards & Commissions (Four
scheduled) (Page 7-18)
B. Presentation by consultant on Electrical Strategic Plan (20
minutes) (Page 19)
•
is
City Manager's
Office
Memorandum
Jeffrey A. Pomeranz
City Manager
0 Sharon "Sam" Martin
Exec. Admin. Assistant
Becky J. Upton, CMC
City Clerk/
Management Assistant
Robert Coons
Human Resources Manager
Camille Headrick
Human Resources Assistant
•
April 1, 1998
TO: Manager Pomeranz, Mayor Braun and City Council
FROM: Becky J. Upton, City Clerk/Management Assistant
SUBJECT: Interviews for Vacancies on City Boards & Commissions
At the City Council meeting of April 7, 1998, the Council will complete interviews of
those applicants interested in filling vacancies on City Boards ,& Commissions. The
vacancies are:
► Parks, Recreation & Beautification Commission - one vacancy for unexpired
term ending 3/1/2000
► Planning Commission - one vacancy for term ending 3/1/2002
► Building Code Board of Appeals - one vacancy for term ending 3/1/2002
► Civil Service Commission - one vacancy for term ending 3/1/2002
Interviews have been set for Tuesday, April 7, 1998, commencing at 5:30 p.m., as
follows:
5:30 p.m.
George Bower
5:40 p.m.
-Matthew Kirsch
5:50 p.m.
Michael Reetz
6:00 p.m.
Melody Charno
The applications for the April 7 interviews are attached for your review.. Because the
interviews will have been completed, the Council will be asked later in the meeting to
make appointments to fill the vacancies.
Attachments
00
FEB r 01998
CITY OF PORT ANGc�c�
CITY CLERK
CITY OF PORT ANGELES, WASHINGTON
Application for Appointment to a Board, Commission, or Committee
Board, Commission, or Committee to which you are seeking appointment
Civil Service Commission
Board or Commission Full Name
Board or Commission Full Name
Board or Commission Fvll Name
Applicant Name and General Information
George BOWER
E. 3/19/34
Finsc Inst
MI Birthdate (M/D/Y)
1115 Madrona
Home street address
Port Angeles WA
98363
City State
Zap Code
457-6661
Home phone number
Worm phone number
Please Note: To ensure comoliance with Chaoter 2.26.020 PAMC, apolicants for the _law Enforcement Adviso
only will be subiect to a criminal histo check. All other applicants need not submit a date of birth.
Certification and Location Information cirtk one
Are you currently a City employee?: Ye ;No Are. you a citizen of the United States? Yss No
t LG Y.va&„4 —i<roi-z
�V Ca you C;.i-r i-nanage a ,i Nali'ess Alii the �ILY! I as
Do you hold any professional licenses, registrations or certificates in any field (list below)? Yes 6
Are you aware of any conflict of interest which might arise by your service on a City Board or
Commission? If so, please explain: A16
In compliance with the American Disabilities Act, if you will need special accommodations because of a
physical limitation, please contact the City Clerk, 417-4634, so appropriate arrangements can be made.
(OVER)
009
Work Experience
List most recent experience first (or elaborate on.a resume if you prefer)
0
1._P_A Police Animal Control Officer Jan 77 Aug 97 (Refired)
Employer Your Title From (M/Y) To (NM
First Animal Control Officer, responsible to the Chief for the
Brief job description Animal Coontrol Program.
2.0 S Navy Administrative/Personel A„q rK Mar 75 (RP i ed)
Employer - Your Title From (Nft TO (M/Y)
Three Staff Jobs In'Personel, 1 Tour Recruiter/2 Tours in Aviation
Brief job description
3.
Employer Your Title From (M/Y) To (Mm
Brief job description
Education
List most recent experience first
1.San Diego State Two Quarters
Yes No
Institutiow1omuon Credits earned/Major area of study Graduated?
Ye No
2.01ympic Junior Collage AA General Studies
Institution/Location Credits earned/Major area of study Graduated?
Yes o
3. Port Angel PG High Scowl
InstitutiorvLomtion Credits earned/Major area of study Graduated?
Charitable, Social, and Civic Activities and Memberships
List major activities you have participated in during the last five years
1.Shrine
Organization.
iner Hospitals for Orthopedic
location
Group's purpose/objective
# of members
Past Fres. local Club/District Deputy for Shrine Clubs (18)
Brief description of your participation -
2P. A. Lodge #69 F&AM As men to better ourselfs
Organization and location Group's purpose/objective # of members
Chairman of the Scholarship committe (6 years)
Brief description of your participation
hppIic:ar5,5fgnature Date
Submit completed forms to. Office of the City Clerk, City of Port Angeles, 321 E. 5th Street, P. O.
Box 1150, Port Angeles, Washington, 98362
010
FEB _5
L:PrC:ORT AtiI
-;TY CLERK
CITY OF PORT ANGELES, WASHINGTON
Application for Appointment to a Board, Commission, or Committee
Board, Commission, or Committee to which you are seeking appointment
Pett �5 1K-t:�.z" ei(..�1 i.'i� ��.Yk;� �(:�,c�,tt-('T t t;si'�Z � !� CtJYv1 M � S`� � D ►�
Board or Commission Full Name
�-(:lu ' Gttyrc-ytneyl ( t�•,. S",r`1 �jxc.�-cQ
Board or Commission Full Name
Board or Commission Full Name
Applicant Name and General Information
Lil- t7'1tool 72
Fust last N41 Birthdate (NVDm
Home street addrtss
7:1,4 �a,l,s u; 4 C) -is 3 i.-, Z
City state Zip Code
,)X152 -`A 55 (3(6,o)g17-2-42-1
Home phone number Work phone number
Please Note: To ensure compliance with Chapter 2.26.020 PAMC, applicants for the Law Enforcement Advisory Board
oniwwill be subiect to a criminal history check. AU other applicants need not submit a date of birth.
Certification and Location Information Circk one
Are you currently a City employee? Ye No Are you a citizen of the United States? es)No
Are you a City resident? es No Do you own/manage a business in the Citv? Ye Noi
Do you hold any professional licenses, registrations or certificates in any field (list below)? Yes Nod
Are you aware of any conflict of interest which might arise by your service on a City Board or
Commission? If so, please explain: -i�1-� ✓ Q. -
In compliance with the American Disabilities Act, if you will need special accommodations because of a
physical limitation, please contact the City Clerk, 4174634,. so appropriate arrangements can be made.
(OVER)
Oil
Work Experience
List most recent experience first (or elaborate on a resume if you prefer)
1. �«.i(U..,.i (,A!A4U
Employer
Brief job
2. �-, t i
Employer
Brief 1 'ob description
PL,4 A►I
cl.b ��}-
1 ? �'
Your Title From (M/Y) To (M/Y)
Gt,VaC (,;bf - vji -tt, yCLI f'l'- , n c . ���,-h led Idly
Your Title
From (M/Y) To (M/Y)
�� r
3. ��ln �oY� ��� ��_+�;:I Iron r �.}:�� I Lltlrj •}� I tto
Employer Your Title From (M/1') To (MM
Brief job description
Education
List most recent experience first hY
Yes) No
1. 1;.st. 5t• -tn,t.��.a( �USk�� Irna
InsututiorVIA=uon Credits earned/Major area of study Graduated?
No
2.
Institutiowlocation Credits earned/Major area of study Graduated?
3
InstituuorvLoc ation
Credits earned/Major area of study
Yes No
Graduated?
Charitable, Social, and Civic Activities and Memberships
List major activities you have participated in
during the last five years
Organizauon and location Group's purpose/objective # of members
Brief description of y ur participation
2. Voce , Srfi s45CU
Organization and location Group's purpoWobjective f # of members
C�-��� � C�t�rr�it,ic �E. �j<�� �(-f-f"�jG� li , li � ���• bLc�� �- C-C.C.� �"
Brief descnpuon of your participation
L L�rL
Applicant Signature
Z -/4 -
Submit
/4 -
Submit eompieted forms to: Office of the City Clerk, City of Port Angeles, 321 E. 5th Street, P. O.
Box 1150. Port Angeles, Washington, 98362
01if-,
•
11
C
CITY OF PORT ANGELES,
Application for Appointment to a Board,
MAR 91998 ` `.
i
CITY OF PORT ANGcLi 5
C!TY CLERK
WASHINGTON
Commission, or Committee
Board, Commission, or Committee to which you are seeking appointment
I-/�r�S /�'r�r�A�ia:� � .�tar�t�l��a:•: ����ssic.i
Board or Commission Full Name
Board or Commission Fa Name
Board or Commission Full Name
Applicant Name and General Information
V
First - last Ml - Birthdate (IN/D/Y)
Home street address
city Ile state Zip Code
Home phone number Work phone number
Please Note: To ensure compliance with Chapter 2.26.020 PAMC. Anticants for the law Enforcement Advisory Board
only will be subject to a criminal history check. All other applicants need not submit a date of birth.
Certification and Location Information circle one
Are you currently a City employee? Yet5) Are you a citizen of the United State�No
Are -- 1 a city re�iL�en Voa .0 Do ;oto own/ nanage a business hn the C-ity? . eg No
Do you hold any professional licenses, registrations or certificates in any field (list below)? es o
su�.rr� /3!</ISPS /iioTPS /o�.1/ o+'t'-r��1'..•��e^`f
s
Are you aware of any conflict of interest which might arise by your service on a City Board or
Commission? If so, please explain: !!D
In compliance with the American Disabilities Act, if you will need special accommodations because of a
physical limitation, please contact the City Clerk, 4174634, so appropriate arrangements can be made.
(OVER)
013
Work Experience
List most recent experience first (or elaborate on a resume if you prefer)
Employer /Your Title From
From (M/Y) To (NM
Brief job description
2.
Employer Your Title From (M/Y) To (M/Y)
Brief job description
3.
Employer Your Tick From (NM To (M/Y)
Brief job description
Education
List most recent experience first
0 A, /3X57777
�o
Insutuuon/l,ocauon Credits earned/Major area of study Graduated?
Yes No
2.
Institution/Location Credits earned/Major area of study Graduated?
Yes No
3.
Institutiorvlocation Credits earned/Major area of study Graduated?
Charitable, Social, and Civic Activities and Memberships
List major activities you have participated in during the last five years
1. E/mss - of,
Organization and location
Brief description of your
Group's
. 71�
# of members
Organization and location Group's purposeJobjective # of members
Brief description of your participation
Applicant Signature
Date
•
Submit completed forms to: Office of the City Clerk, City of Port Angeles, 321 E. 5th Street, P.O.
Box 1150, Port Angeles, Washington, 98362
014
MAR 4 1998
C IT) OF FONT ANGELES
CITY OF PORT ANGELES, WASHINGTON
Application for Appointment to a Board, Commission, or Committee
Board, Commission, or Committee to which you are seeking appointment
Board or Commission Full Name
Board or Commission Full Name
Board or Commission Full Name
Applicant Name and General Information
First
Iasi
Home street address l
TTt I/
Q� VSA
City i State
Home phone
Mi
�v
Zip Code
r
Work phone ,number
Birthdate (M/D/17
Please Note: To ensure compliance with Chapter 2.26.020 PAMC, avalicants for the law Enforcement Advisory Board
ordv will be subiect to a criminal history check. All other applicants need not submit a date of birth.
Certification, and Location Information Cirt3e one
Are you currently a City employee?. Yes6� Are you a citizen of the United States? 6� _ No
Are you a Citv resident?fe No Do you own/manaee a business in the Citv? Yes
Do you hold any professional licenses, registrations or certificates in any field (list below)? Yes 6
Are you aware of any conflict of intere� which might arise by your service on a City Board or
Commission? If so, please explain: KD
In compliance with the American Disabilities Act, if you will need special accommodations because of a
physical limitation, please contact the City Clerk, 417-4634, so appropriate arrangements can be made.
(OVER)
015
Work Experience
List most recent experience first (or elaborate on a resume if you prefer)
1. - "1'l C VC i i .'i. y � -
Employer U -&ur Title From (M/Y) I To (M/Y)
Brief job description
2.
Employer YourTitle From (NM To (M/Y)
as -lwo 0
Brief job description
3.
Employer Your Title From (MM To (MM
Brief job description
Education
List most recent experience first No
1 �►' �Iniy. �rkeg sc0����
In stitution/location 3 1 Credits earned/Major arta of study Graduated?
Institution/Location tredits eamed/Major area of study JGradua ?
Yes No
3.
Institution/Location Credits earned/Major area of study
Charitable, Social, and Civic Activities and Memberships
List major activities you have participated in during the last five years
Vvf�w.' vP.
1.1M' f1f..l-1 ,YPP'kl-oi. riI'VyzI�Shlkv" At I -Pay k, lin'i^il
Ort anizatioAand location ; yyl f, pn jyI jJVIG-up's purpo-Yob*ctive
Brief
2.0
Graduated?
# of members
�1.O' -- etc �
Submit completed forms to: Office of the City Clerk, City of Port Angeles, 321 E. 5th Street, P. O.
Box 1150, Port Angeles, Washington, 98362
Gib
t
P.O. Box 3070
Port Angeles, WA 98362-0339
Work: 360/452-8361
Melody Fiester Charno
Education 1976-1979 De Anza Community College, Cupertino, California
A.A. Fine Arts
With Honors
1988-1990 Catholic University of America, Washington, D.C.
B.A. Art History
Cum Laude
1991 Studied woodblock printinq under Japanese Master
Printer Un-Ichi Hiratsuka
Juried Exhibits The Athenaeum, Alexandria, Virginia
April and May 1995
Bethesda Women's Club, Bethesda, Maryland
November 1994
Capitol Hill Art League, Washington, D.C.
May 1995
April 1996
October 1996
March 1997
April 1997
May 1997
September 19 97
October 1997
The Art League, Alexandria, Virginia
November 1994
December 1994
February 1995
August 1995
December 1995
April 1997
May 1997
One -Artist Shows Le Palais du Chocolat, 19'" at M Streets. N.W., Washington. D.C.
December 1994 and January 1995
Le Palais du Chocolat, Connecticut Avenue, N.W., Washington, D.C.
January and February 1995
Prudential Carruthers Realtors, Capitol Hill, Washington, D.C.
April and,May 1997
Washington Home of Stewart Mott, Capitol Hill, Washington, D.C.
June through September 1997
017
•
•
•
018
"Maintaining
and building a
better
community"
Jack Pittis
Director[4801]
Phyllis Raster
Administrative
Assistant [4805]
Cate Rinehart
Administrative
Assistant [47001
Bob Titus
Deputy Director [4701]
Ken Ridout
Deputy Director [48021
Gary Kenworthy
City Engineer [4803]
Steve Hursh
Engineering Manager
[4702)
Tim Smith
Contract & Project
0ministrator [4804]
0uHaehnlen
Sr. Building Inspector
[4816]
Tom Sperline
Sr Electrical Inspector
[4735]
Scott McLain
Power Manager [4703]
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent [4855]
Pete Burrett
Equip. Services
Superintendent [4835]
Mark Shamp
Light Operations
Manager [4731]
Kevin Curtis
Treat. Plant Supervisor
[4845]
Tom McCabe
SW Collection
Supervisor [4876]
Steve Evans
Landfill Supervisor
873]
MEMORANDUM
DATE: April 3, 1998
TO: City Manager Pomeranz, Mayor Braun and Council Members
FROM: Bob Titus, Deputy Director of Utility Services
SUBJECT: Consultant`s Report on City Light Strategic Plan
Gary Seleba and .Charley Earl from EES Consulting, Inc. will be at the City Council
meeting to report on the interview stage of the City Light Strategic Plan. They will have
about a 20 -minute presentation and will then answer questions. Reporting to the City
Council will complete the 2nd step of the 6 -step process identified in the scope of work for
the strategic plan. This meeting will also provide the City Council with an opportunity to
review the scope of work and adjust it if desired.
0 0
W�
•
•
ora
OE QORTgN
�IL- Mr—�H
"Maintaining
and building a
better
community"
Jack Pittis
Director (4801]
Phyllis Raster
Administrative
Assistant [4805]
Cate Rinehart
Administrative
Assistant [4 7001
Bob Titus
Deputy Director [4701]
Ken Ridout
Deputy Director (4802]
Gary Kenworthy
City Engineer (4803]
Steve Hursh
Engineering Manager
[4702]
Tim Smith
Contract & Project
rAdministrator (4804]
Lou Haehnlen
Sr. Building Inspector
[4816]
Tom Sperline
Sr. Elechicallnspector
[4735]
Scott McLain
Power Manager [4703]
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent (4855]
Pete Burrett
Equip. Services
Superintendent [4835]
Mark Shamp
Light Operations
Manager (4731]
Kevin Curtis
Treat Plant Supervisor
[4845]
Tom McCabe
SW Collection
Supervisor [4876]
Steve Evans
Landfill Supervisor
•(4873]
�F
MEMORANDUM
DATE: April 3, 9998
TO: City Manager Pomeranz, Mayor Braun and Council Members
FROM: Bob Titus, Deputy Director of Utility Services
SUBJECT: Presentation by EES Consulting, Inc.
Gary Seleba from EES just faxed up this handout that he is intending to use during his presentation
at the Council Meeting on Tuesday. You will get a better copy at the meeting but I thought it
might be helpful for you to see what he was planning to cover ahead of time so that you could
think about any questions that you might like answered. Because of the fuller agenda we have
asked that the presentation last no more than 20 minutes so that there is more time for questions.
04/03/98 FRI 10:3; FAI 206 452 9299 EES CONSLLTING PORT LNGELES
City of Port Angeles
City Council Briefing on Strategic Planning
Study for Electric Utility
April 7,1998
Presented by:
Gary S, Saleba, President
EEE Consulting, Inc.
A registered proFessionai engineering corporation with
offices in the Seattle, Portland and Calgary metropolitan areas
and
Charlie Ear!
The Charlie Earl Company
z 002
r�
u
I
. 011,,03%98 FRI 10:37 Fr1I 206 152 9299
ON Agenda
EES CONSULTING
PORT ANGELES
■ Introduction and Session Objectives
■ What's Going On Out There?
■ Strategic Options Available for Elcctric Utility
■ Options Available for Electric Utility
■ How Does Study Fit into Strategic Planning Proccss?
■ Study Scope
0 ■ Study Timeline
■ Interviews ,with Customers
■ Overri ew of T n. tenview Results
■ Responses to interviewee's Specific Questions
■ Next Steps
■ Discussion/Adjournment
z 005
0
04%03/98 FRI 10:38 F.0 206 452 9299 EES CONSULTI?G +• PORT LNGELES
Introductions and Session objectives
■ Project Team
• City staff
• Electric utility staff
• EES Consulting, Inc.
✓ Background
✓ Rule in study
• Charlie Earl
Background
✓ Role in study
■ Session Objectives
• Initial Briefing to council on deregulation
• Confirm study scope and timeline
•. Present results of initial customer interviews
• Outline next steps
2
Z00
r1
•
a
04/03/98 FRI 10:98 M 206 452 9299 EES COiVStLTI\G
WhatsGoingOnOutTherei
■ How is Business Changing?
• Juice and wires
• Deregulationlcornpetitionlrestruct
uring
• Genco, Poolco, Gridco, Disco,
Service Co
Customer choice
• Juice market is now commodity
0 ■ Results
• Freedom of entry into power
.supply
• Open access to high voltage
transmission
• Lots of competition
Downward pressure on prices
Wholesale competition is here
Retail competition is coming
Fundamental change in how
utilities have operated the last 100
years
--►- PORT ANGELES z 005
3
04%09/98 FRI 10:39 FAX 206 452 9299 EES CONSULTING - FORT ANGELES
Strategic Options Available for Electric
Utility
■ New Utility Structure/Functionally Separated
• Generator
• Aggrega urs
• Wires
• Energy services
■ Must $c Functionally Separated
■ Pros/Cons of Each Function
■ R-egulatory /Institutional Constraints
• Level playing field for all
• No cross subsidies between wires business and
other lines of business
• Need access to venture capital for all but wires
business and ability to sustain losses
4
Q006
0
0
I
04%03%98 FRI 10:39 FAz 206 452 9299
EES CO\S LTING
--+- PORT ANGELES
0 Options Available for Electric Utility
0
C:nn.w.mv ive
Aggressive
Sell out
7 Wires Only
Wires Plus Aggregation
for Core Load
V1r'ires Plus Aggregation for.Core Plus
Energy Services
F
es Plrts Aggregation for Core Load
Energy Services Plus Marketing to
Non -Core
Run All Wires and Pipes
Into Residences and Providing Juice
Q00
04iO3/98 FRI 10:40 FAX 206 452 9299 EES CONSL,LTING PORT ANGELES
Hove Does Study Fit into Strategic
Planning Process?
■ Focus on Strengths/Weaknesses of
City's Electric Utility
■ Identify What Customers Expect
and/or Want from F,lectric Utility
■ Perform Internal Review of
Electric Utility's
Performance/Competitiveness
■ Focus Policy Attention on
Defining Future Role of Electric
Utility
■ Provide Policy Makers with
Independent Analysis of Electric
Utility Options 4L
■ Provide Focal Poing for
Subsequent Policy Discussions
i(,
rlj
FA 008 `
c:
y 0.1.03/98 FRI 10:40 FA% 206 152 9299 EES CONSULTING PORT ANGELES iL0oa
0 0 Study Scope
•
■ Scope of Study
Task 1
• Task 2
• Task 3
• Task 4
• Task 5
• Task 6
Interviews with key external customers
Initial project conference
Organizational efficiency review and
analysis to include employee
interviews, benchmarking, utility
policy review, and financial analysis
Identification and evaluation of
business options
Post study conference
Firial report
04%01/98 FRI 10:41 FAX 206 452 9299
StudyTfineline
EES CONSULTING -4- PORT ANGELES 2 010 '
Task
April
May
June
July
i
3
4
5
b
•
�
8
7
•
y 04/09.98 FRI 10:11 FAX 206 452 9299 EES CO\SILTING PORT ANGELES Z011
:7
0
interviews with Customers
■ List of Interviewees
Number
6
3
i
1
3
3
1
1
2
1
1
3
1
1
30
Type of Interviewee
Electric Utility's 6 largest customers
Electric Utility's 3 largest ryuipment vendors
BPA Account Executive for Electric Utility
Clailam Count<J Department heads (e.g. Roads, Public Works,
Economic Development, etc.)
Chamber of Commerce representative
Key Downtown business people
Clallam County PUD senior managementicommissioners
School District representative
Senior citizen representative
Environmental ,:unj uiuuity representatives
Port Commission repreacntative
Coast Guard representative
Small User,'Residential representatives
Representative from local telephone company
Representative from local cable con
TOTAL
9
0408/98 FRI 10:41 FAM 206 432 9299
EES CONSULTING
--►- PORT A.NGELES
Overview of Interview Results
■ Perceived Strengths
• Reliability/durability of system
• Consistent business practices
• Staff is responsive and promp
LOW rates
• Combined bill
■ Perceived weaknesses
• Not many service options
• Don't understand demand charges
• DSM no longer available
• High deposits for renters
• Too many field staff
• Lack of information about deregulation
10
16012 "
CJ
•
04,03/98 FRI 10:42 PAZ 206 452 9299
� Responses to i
Questions
0
EES CONSULTING PORT INGELES 1 Ol:i
nterviewee's Specific
■ Is Local Control of Electric IJtil.ity Important?
0 Yes Lo must
• Results in lower rates, good service and
responsiveness
• Contrast to phone company
• Important since "we are at the end of Lhe line"
■ Should Electric Utility be Publicly or Privately
Held?
• Many prefer public but not all
• 'Cost and service are more important
• QuesLiuli of government competing with private
business
04.03%98 FRI 10:42 FAX 206 452 9299 EES CONSULTING PORT :ANGELES tQ}01�
Responsestol
Questions
n#erviewee's Specific
■ Should Electric Utility Provide
Additional Services?
■
• Don't lose focus
• Don't compete with private enterprise
• Natural gas would be very gaud
• A few: "compete in communications to
force better service"
What Do You Think About the
Deregulation of the Electric Utility
rndustrv?
I
6 Welcome competition and
customer choice
• Much uncertainty
• Expect rates to rise
• Appreciate that strategic
planning study is being done
■ Other Observations
12
•
•
I
04/03/98 FRI 10:43 FAX 206 452 9299 EBS CONSULTING ,-+y PORT ANGELES 1015
0 0 Next Steps
■ Internal Interviews
■ Independent Management/Operational Review
■ Business Options for Electric Utility
■ Delineate Options for Subsequent Policy Review
13
04,09/98 FRI 10:49 FAX 206 452 9299 EES CONSULTING
Discussion/Adjournment
»-.-+ POP.T LNGELES Z016 I
14
•
•
City of Port Angeles
City Council Briefing on Strategic Planning
Study for Electric Utility
April 7,1998
Presented by:
Gary S. Saleba, President
EES Consufting, Inc.
A registered professional engineering corporation with
offices in the Seattle, Portland and Calgary metropolitan areas
and
Charlie Earl
The Charlie Earl Company
Agenda
■ Introduction and Session Objectives
■ What's Going On Out There?
■ Strategic Options Available for Electric Utility
■ Options Available for Electric Utility
■ How Does Study Fit into Strategic Planning Process?
■ Study Scope
■ Study Timeline
■ Interviews with Customers
r Overview of Interview Results
■ Responses to Interviewee's Specific Questions
a Next Steps
■ Discussion/Adjournment
1
Introductions and Session Objectives
■ Project Team
• City staff
• Electric utility staff
• EES Consulting, Inc.
✓ Background
✓ Role in study
• Charlie Earl
✓ Background
✓ Role in study
■ Session Objectives
• Initial Briefing to council on deregulation
• Confirm study scope and timeline
• Present results of initial customer interviews
• Outline next steps
2
What's Going On Out There?
■ How is Business Changing?
• Juice and wires
• Deregulation/competition/restruct
uring
• Genco, Poolco, Gridco, Disco,
Service Co
• Customer choice
• Juice market is now commodity
■ Results
Strategic Options Available for Electric
Utility
■ New Utility Structure/Functionally Separated
• Generator
• Aggregators
• Wires
• Energy services
Must Be Functionally Separated
Pros/Cons of Each Function
■ Regulatory/Institutional Constraints
• Level playing field for all
• No cross subsidies between wires business and
other lines of business
• Need access to venture capital for all but wires
business and ability to sustain losses
4
Options Available for Electric Utility
Conservative
Sell out
F7 Wires Only
Wires Plus Aggregation
for Core Load
F
ires Plus Aggregation for Core Plus
Energy Services
FU
res Plus Aggregation for Core Load
s Energy Services Plus Marketing to
Non -Core
Run All Wires and Pipes
Into Residences and Providing Juice
Aggressive
5
How Does Study Fit into Strategic
Planning Process?
■ Focus on Strengths/Weaknesses of
City's Electric Utility
■ Identify What Customers Expect
and/or Want from Electric Utility
■ Perform Internal Review of
Electric Utility's
Performance/Competitiveness
■ Focus Policy Attention on
Defining Future Role of Electric
Utility
i
�l
Provide Focal Point for
Subsequent Policy Discussions
6
r
Study Scope
■ Scope of Study
• Task 1 Interviews with key external customers
• Task 2 Initial project conference
• Task 3 Organizational efficiency review and
analysis to include employee
interviews, benchmarking, utility
policy review, and financial analysis
• Task 4 Identification and evaluation of
business options
• Task 5 Post study conference
• Task 6 Final report
Q
� w Study Timeline
1
Task
April
May
June
July
1
2
3
4
5
6
Interviews with Customers
■ List of Interviewees
Number
6
3
1
2
1
3
3
1
1
2
1
1
3
1
1
30
Type of Interviewee
Electric Utility's 6 largest customers
Electric Utility's 3 largest equipment vendors
BPA Account Executive for Electric Utility
Clallam County Department heads (e.g. Roads, Public Works,
Economic Development, etc.)
Chamber of Commerce representative
Key Downtown business people
Clallam County PUD senior management/commissioners
School District representative
Senior citizen representative
Environmental community representatives
Port Commission representative
Coast Guard representative
Small User/Residential representatives
Representative from local telephone company
Representative from local cable cor
TOTAL
9
Overview of Interview Results
■ Perceived Strengths
• Reliability/durability of system
• Consistent business practices
• Staff is responsive and promp
• Low rates
Combined bill
Perceived weaknesses
Not many service options
• Don't understand demand charges
• DSM no longer available
• High deposits for renters
• Too many field staff
• Lack of information about deregulation
Responses to Interviewee's Specific
Questions
■ Is Local Control of Electric Utility Important?
• Yes to most
• Results in lower rates, good service and
responsiveness
• Contrast to phone company
• Important since "we are at the end of the line"
■ Should Electric Utility be Publicly or Privately
Held?
• Many prefer public but not all
• Cost and service are more important
• Question of government competing with private
business
■
Responses to Interviewee's Specific
Questions
■ Should Electric Utility Provide
Additional Services?
C
• Don't lose focus
• Don't compete with private enterprise
• Natural gas would be very good
o A few: "compete in communications to
force better service"
What Do You Think About the
Deregulation of the Electric Utility
Industry?
• Welcome competition and
customer choice
• Much uncertainty
• Expect rates to rise
Appreciate that strategic
planning study is being done
■ Other Observations
' 12
Next Steps
■ Internal Interviews
■ Independent Management/Operational Review
■ Business Options for Electric Utility
■ Delineate Options for Subsequent Policy Review
13
� Discussion/Adjournment
1�
W
14
•
VI. APPROVAL OF MINUTES of March 17, 1998 regular meeting
(Page 21-25)
•
•
•
•
CITY COUNCIL MEETING
Port Angeles, Washington
March 17,1998
CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at 5:30
REGULAR MEETING: p.m.
ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Hulett, McKeown,
Wiggins, and Williams
Members Absent: Councilman Doyle.
Staff Present: Attorney Knutson, Deputy Clerk Hagar, S. Brodhun, B.
Collins, S. Ilk, K. Ridout, L. Haehnlen, T. Smith, and N. Wu.
Public Present: L. Lee and J. Jones, Jr.
Interviews for Vacancies The following were interviewed to fill vacancies on various Boards and Commissions:
on Boards & Commissions Patsy Feeley, Penny Beane, Johnie Key, Mack Campbell, and Paul Ziakin.
PLEDGE OF The Pledge of Allegiance to the Flag was led by Parks & Recreation Director Brodhun.
ALLEGIANCE:
APPROVAL OF Councilmember McKeown moved to approve the minutes of the regular meeting of
MINUTES: March 3, 1998. Councilmember McKeown pointed out an error on Page 24 of the
packet regarding the mural project. She felt the request for funding for the mural project
should be part of the regular budgeting process, not part of the hotel/motel tax allocation.
Councilman Wiggins seconded the motion, which carried unanimously.
FINANCE: Suspended.
CONSENT AGENDA: Councilman Wiggins moved to accept the Consent Agenda, including: 1) Payroll -
March 8, 1998 - $385,279.76; 3) Check list - March 13, 1998 - $722,953.27.
Councilman Williams seconded the motion, which carried unanimously.
COMMITTEE Councilmember McKeown received a copy of a letter from Charles Smith regarding art
REPORTS: work downtown. The Downtown Association has a design committee which will be
approaching the Downtown Forward Committee regarding artwork donated by an artist for
presentation downtown. Councilmember McKeown will bring further information to future
meetings.
Councilmember McKeown stated she was not prepared to discuss the budget or provide
further information regarding the Boys and Girls Club. Pam Tietz has received a $10,000
two-year grant and the Regional Boys and Girls Club has committed $10,000 to the project.
Councilman Campbell, along with Manager Pomeranz and Councilman Doyle, attended
the National League of Cities Conference in Washington D.C. Councilman Campbell
summarized the issues covered at the Conference, including the Tax Freedom Act, takings
-1- Ur'1
CITY COUNCIL MEETING
March 17, 1998
COMMITTEE legislation, and transportation legislation. Councilman Campbell stated that the Majority
REPORTS: (Cont'd) Leader indicated there would be no bill on restructuring of the electrical industry this
session, and he explained the driving force behind this restructure. Also discussed was
balancing of the federal budget and how to best utilize any budget surplus, unfunded federal
mandates, and building stronger communities.
Councilman Campbell stated a visit was made to the Coast Guard Headquarters for a
meeting with Rear Admiral Thad Allen, Coast Guard Resource Manager. Rear Admiral
Allen said the Coast Guard has no plans for expansion in Port Angeles, as funding is tight.
Councilman Campbell felt the Conference was an awakening experience. - It put in
perspective, on a federal level, the things that are happening in Port Angeles. Councilman
Campbell hoped the Council would continue to budget for representation at this conference
in future years. He also suggested the City consider becoming a member of this
organization, as it has many benefits.
As the time was approaching 7:00 p.m., Mayor Braun suggested the representatives form
the Washington State Department of Transportation be moved up on the agenda as a
courtesy.
Other Considerations
SRI Bridge Presentation A. Presentation by WSDOT on SRI Bridge
Mayor Braun introduced Ms. Gerry Ellis of the Washington State Department of
Transportation (WSDOT) and, Mr. Tom Horkan of United Infrastructure, project manager
for the SRI Tacoma Narrows Project, who gave a power point presentation.
Ms. Ellis stated this project is being developed as part of the (WSDOT) public/private
partnership program. It was created by the legislature to encourage private investment in
the transportation infrastructures, as there is greater need than there is money to fund these
projects. Ms. Ellis then reviewed the other advantages of the public-private partnership.
Mr. Horkan reported that the entire corridor extending from the Pierce/Kitsap County line
to I-5 is being studied Mr. Horkan then provided the history of this corridor and stated the
bridge usage was less than 10,000 vehicles per day in 1964, and is expected to be almost
100,000 vehicles per day by the year 2000. Mr. Horkan went on to describe the problems
with the current bridge and what will happen without capacity improvements. He
described the existing bridge and the proposed bridge.
Mr. Horkan stated tolls will only be collected eastbound, and commuters can purchase
transponders. Transponders are attached to the windshield with velcro straps and have the
technology to be read at 99 per hour. Occasional users can pay manually with an adequate
number of booths on the exterior of the freeway.
This project will have a true financial partnership. The bridge and toll facilities will be
privately financed for approximately $302 million, and the debt will be paid off with tolls.
The State has a proposed transportation package on the November ballot which would
allocate $334 million of State funds. There are efforts being made by WSDOT, the
Legislature, the U.S. Senate, and the U.S. House to help lower the tolls in various ways,
including approval of a bill that would lower the cost of borrowing to finance the project.
Ms. Ellis explained that only those areas directly impacted by the bridge will be allowed
to vote in the November 3, 1998, advisory election. All of Clallam County is eligible to
vote on this issue. Ms. Ellis reviewed the schedule for the bridge construction which, if
approved, is expected to be open to traffic in late 2003 or early 2004. Ms. Ellis explained
that if the new bridge is not approved, there is no Plan `B". The State currently has an
unfunded transportation need exceeding $30 billion, and this bridge would be a decade or
CITY COUNCILMEETING
March 17, 1998
SR16 Bridge Presentation two into the future.
(Cont'd)
Ms. Ellis and Mr. Horkan then responded to questions directed by the Council and offered
further clarification. Mayor Braun thanked Ms. Ellis and Mr. Horkan for taking the time
to give tonight's presentation.
WORK SESSIONS: Suspended.
ITEMS FROM THE Attorney Knutson stated there was a need for an Executive Session for approximately one-
AUDIENCE/COUNCIIJ half hour at the end of the meeting.
STAFF TO BE
CONSIDERED OR Councilman Williams stated he had attended the Clallam Transit Authority meeting and
PLACED ON THIS OR noted that there had been 1800 riders during the two days that the trolley ran the circuit for
A FUTURE AGENDA: the KONP Home Show. Also during that meeting, discussion was held regarding
upgrading the lighting at the Oak Street transfer station. Councilman Williams suggested
this lighting upgrade could be done in partnership with lighting of the mural near that
location.
Councilman Williams also attended the Utility Advisory Committee, where the marine bluff
stability was discussed. He suggested the City contact FEMA to see about getting a grant
for this project.
LEGISLATION: 1. Ordinances Not Requiring Public Hearings
Solid Waste Rate for 1. Revisions to Solid Waste Rate Ordinance for Non -Profit Agencies
Non -Profit Agencies
Ordinance No. 2985 Mayor Braun reviewed the information provided by the City Attorney's office and asked
0 Deputy Public Works Director Ridout if he had any further comment. Mr. Ridout
explained that the self -haul from the Housing Authority would be checked at the landfill to
ensure it was detritus from move outs and not garbage being dumped. Mayor Braun then
read the Ordinance by title, entitled
ORDINANCE NO. 2985
AN ORDINANCE of the City of Port Angeles, Washington, extending
the special land fill rate for charitable organizations to include the
Clallam County Housing Authority and amending Ordinance 2317
as amended and Chapter 13.56 of the Port Angeles Municipal Code.
Councilman Hulett moved to adopt the Ordinance as read by title. Councilmember
McKeown seconded the motion, which carried unanimously.
Activities Within City 2. Revision to Regulations for Activities Within City Parks and Trails
Parks and Trails
Ordinance No. 2986 Mayor Braun reviewed the information provided by the City Attorney's office and asked
Attorney Knutson if he had any further input. Attorney Knutson noted that the Police can
still arrest and cite people for possession and consumption, but not just for being under the
influence. Discussion followed, and Police Chief Ilk stated this Court decision probably
dated back to the 1970's when the Legislature decriminalized "drunk in public".
ORDINANCE NO. 2986
AN ORDINANCE of the City of Port Angeles, Washington, revising
regulations of activities within City parks and trails, amending
Ordinance 2987 as amended and Chapters 12.04 and 12.12 of the
Port Angeles Municipal Code. n
V�v
-3-
CITY COUNCIL MEETING
March 17, 1998
LEGISLATION: Councilmember McKeown moved to adopt the Ordinance as read by title.
(Cont'd) Councilman Campbell seconded the motion. Discussion followed. Councilmember
McKeown was concerned that money is being spent to revitalize the downtown, and
Activities Within City someone can just get drunk and lay there. Chief Ilk explained that there are some options.
Parks and Trails If someone is so drunk they are incapacitated or a physical danger to themselves, they can
Ordinance No. 2986 be brought to a treatment facility by the police. Also, if someone is drunk and being loud
(Cont'd) and obnoxious, they can be arrested for disorderly conduct. Following further brief
discussion, a vote was taken on the motion, which carried unanimously.
2. Resolutions Not Requiring Public Hearings: None.
3. Planning Commission Minutes/Action Items: None.
4. Other Considerations
Mural Project B. Nor'WesterRotaryMural Project Funding Request
Councilmember McKeown reviewed her memo provided in the packet and urged the
Council to support the Rotary by funding $1,500 for the protection sealer and $4,000 for
"seed" funding for the next project. She suggested the lighting, etc., should go through the
normal budget process. Councilmember McKeown felt the best vehicle to bring these
projects forward would be via the Downtown Forward Executive Committee.
Councilman Wiggins asked if the $5,500 should come from the 1998 budget, and
Councilmember McKeown answered affirmatively.
Jim Hess, 606 S. Alder Street, Rotary Club representative, presented the Council with two
videos, one on the Kalakala and one on the Sluicing of the Hogback. Mr. Hess again
expressed the hope that the lighting of the mural would be handled by the City.
Councilmember McKeown stated she supported this project wholeheartedly; however, the
Council felt everyone must follow the same procedures, which means going through the
regular budgeting process.
Mr. Hess said the Club would be happy to get the money for the sealant and seed money
and offered to answer any questions the Council might have. Councilman Wiggins asked
Mr. Hess to prioritize the needs for the mural project, and Mr. Hess deferred the question
to Fire Chief Becker. Chief Becker felt the seed money to be the most important in order
to keep the momentum going. The fourth mural will not be painted until the summer of
1999; this is the time when the artist and rendering must be secured and the print made.
Councilmember McKeown felt a proposal could be drafted for the fall budget process,
which would cover all the future mural needs. Further discussion ensued regarding the
lighting of the murals and the worthiness of this cause.
Councilman Wiggins moved to donate $5,500 from the 1998 budget to the
Nor'Wester Rotary Mural project. Councilmember McKeown seconded the motion.
Councilman Campbell reminded the Council that part of the request was to have the
Downtown Forward Executive Committee be the vehicle for the smaller projects.
Therefore, Councilman Wiggins agreed to amend his motion to have the other
funding come through the Downtown Forward Executive Committee.
Councilmember McKeown agreed as seconder. A vote was taken on the motion,
which carried unanimously.
11,
Boys and Girl Club C. Funding Request for Boys and Girls Club at Housing Authority n 1
Funding Request 0 `:1
Deferred to meeting of April 7, 1998, at Councilmember McKeown's request.
-4-
CPTYCOUNCILMEETING
March 17, 1998
LEGISLATION: D. Appointments to Planning Commission and Building Code Board of Appeals
(Confd)
0 Deferred to meeting of April 7, 1998.
Appointments to Board
and Commissions
•
Draft Letter to E. Draft Letter to Clallam County Re: Additional 2% Room Tax
Clallam County
Mayor Braun reviewed the history of this item. Councilman Wiggins asked that the last
sentence of the letter be changed fi orn ...... as everyone...... to ...... since tourism on the North
Olympic Peninsula could reap benefits". Councilmember McKeown stated that, while she
thinks the letter is well written, she will be voting against this issue, as she believes the City
should not be in this arena with the Clallam County Commissioners.
Discussion ensued regarding the pros and cons of sending this letter, and Mayor Braun
asked Tim Smith, Contracts and Projects Administrator, for his comments on this issue.
Mr. Smith said he had received a call from Jim Rumpeltes, County Administrator, this
afternoon. Mr. Rumpeltes was interested in the City's Resolution creating the Lodging Tax
Advisory Committee and RFP for Tourism Marketing. Mr. Smith felt the County is
heading in this direction. Mr. Smith stated that Sequim and Forks have already submitted
similar letters to the County.
Following further limited discussion, Councilman Wiggins moved to authorize the
Mayor to sign the letter to the County Commissioners. Councilman Hulett seconded
the motion, which carried by a majority vote, with Councilmember McKeown voting
in opposition.
Site Lease Agreement with F. Site Lease Agreement with Western Telepage, Inc.
Western Telepage
Removed from the agenda.
Break Mayor Braun recessed the meeting for a break at 8:07 p.m. The meeting reconvened at
8:15 p.m.
ADJOURN TO The meeting adjourned to Executive Session at 8:15 p.m. to discuss an item of real estate
EXECUTIVE SESSION: and potential litigation for approximately one-half hour.
RETURN TO OPEN The meeting returned to open session at 8:43 p.m.
SESSION:
ADJOURNMENT: The meeting was adjourned at 8:43 p.m.
Becky J. Upton, City Clerk
-5-
Gary Braun, Mayor
0�5
•
•
0�6
•
VII. FINANCE:
A. Bid award for Parks ballfield maintenance machines
(Page 27-29)
B. Bid award for Library shelving
(Page 31)
C. Amendment #3 to Parametrix contract for landfill
(Page 33-36)
•
•
•
•
0 i]
of VOR7
4P
"Maintaining
and building
a better
community"
Jack Pittls
Director[4801]
Phyllis Resler
Administrative
Assistant [4800]
Cate Rinehart
Administrative
Assistant [4700]
Bob Titus
Deputy Direotor[4701]
Ken Ridout
Deputy Director [4802]
Gary Kenworthy
City Engineer [4803]
Tim Smith
Contract & Project
Administrator[4804]
Lou Haehnlen
Sr. Building Inspector
4816]
Speriine
r. Electrical Inspector
[4735]
Scott McLain
Power Manager [4703]
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent [4855]
Pete Burrett
Equip. Services
Superintendent [4835]
Mark Shamp
Light operations
Manager [4731]
Kevin Curtis
Treat. Plant
Supervisor [4845]
Tom McCabe
SW Collection
Supervisor [4876]
Steve Evans
Landfill Supervisor
[4873]
Dave Wilcox
Street Maintenance
Supervisor[4825]
9
MEMORANDUM
DATE: APRIL 7, 1998
TO: CITY MANAGER, MAYOR BRAUN AND CITY CO I
FROM: JACK PITTIS, DIRECTOR OF PUBLIC WORKS
SUBJECT: AWARD OF BIDS FOR PARKS BALLFIELD M j NT NANCE MACHINES
SUMMARY and RECOMMENDATION: The Parks Department utilizes four Honda ATV's to
accomplish ballfield maintenance. We received bids on March 10, 1998 from four vendors.
The Public Works Department and Parks and Recreation Department recommends that
the City Council take the following action on the bids:
1. Reject the bid from Western Equipment for a Toro Sand Pro 2000.
2. Reject the bid from Farwest for a Smithco Easy Rider.
3. Reject the bid from Machinery Components for a Cushman Groom Master.
4. Accept and award the bid from Barnett Implement for a John Deere Bunker Field
Rake in the amount of $6,854.00 plus tax.
In addition, the Parks Department wants to scrap two of the old ATV's, give one to
School District and store one as a backup for the new equipment.
ISSUE: Should bids be awarded for three ballpark maintenance machines?
BACKGROUND/ANALYSIS: On March 10, 1998 bids were opened for three ballpark maintenance
machines. Bids were received from four vendors as follows:
Farwest Equipment
Aurbun, WA
$6,245.00 plus tax
Western Equipment
Kent, WA
$6,677.00 plus tax
Barnett Implement
Snohomish, WA
$6,854.00 plus tax
Machinery Components
Seattle, WA
$8,550.00 plus tax
The bids were reviewed by Parks and Public Works personnel for conformance to the specifications.
The specifications stated that the award would be based upon the price, ease of operator usability, parts
availability and maintenance serviceability. Machine weight was considered one of the major criteria due
to potential compaction of fields during use and the need to operate the equipment during our wet
season. The review of the bids yielded the following:
1. Farwest Equipment for a Smithco Easy Rider. The equipment demonstration report is attached.
Key items are: 1) Operators had problems with controls, 2) equipment operation required a lot of shifting,
and 3) references indicated that the equipment had reliability problems.
2. Western Equipment for a Toro Sand Pro 2000. This equipment has mainly been used on golf
courses and not for ballfield maintenance. The equipment demonstration report is attached. Key items
are: 1)The quoted equipment was over weight by 135 pounds, 2) the machine did not have a full
pressure lube system and it seemed to bog down, 3) some adjustments could be made to the equipment
to get good performance but those items would add to the cost and were not bid by the vendor. The
basis of the rejection is that the equipment does not meet the minimum specifications and does not
perform to our operator's satisfaction.
3. Barnett Implement for a John Deere Bunker Field Rake. Met all specifications. The equipment
demonstration report is attached. Key items are: 1) Unit performed as required, 2) had the full pressure
lube system for engine, and 3) good user references.
4. Machinery Components for a Cushman Groom Master. The basis of the rejection is that the
equipment does not meet the minimum specifications as the unit bid weighs approximately 400 pounds
over the minimum.
JNP:jp
Disk: N:\PWKS\EQUIPSVC\98EQUIP\BALLMTD.398
File: Equipment 98-01.03
U �
kk``__
MEM!ORANDUM
DATE: March 26, 1998
TO. JACK PITTIS, DIRECTOR OF PUBLIC WORKS
"Maintaining
and building
a better
FROM: PETE BURRETT, EQUIPMENT SUPERINTENDENT
community"
SUBJECT: BALL PARK MACHINE, EVALUATION
jackPittis
Over the past week Parks and I again reviewed Ball Park Machines from three different
Dln3ctor(48011
manufacturers, here are the results of demonstrations and comments from other users:
Phyllis Raster
Administrative
Assistant(4800)
TORO SAND PRO 2000—From Western Equipment Distributors, Inc. This test was conducted
at the Erickson ball field just after having it tilled by our tractor, so the field was fairly loose.
Cate Rinehart
Adrrdnlstrathre
Present were Scott Brodhun, John Hicks, Ralph Dyker, Pete Burrett and operator's Corey
Assistant [47001
Delikat and Darryl Anderson. The unit did the required duties of a ball park machine.
Comments from the operators were: from Corey the implements were too touchy he was not
Bob Tttus
Do" Director [47011
able to rake the field, gave it up to Darryl who could rake the field. Darryl's comment was that
because the rake and scarifier were in the rear, he kept having to turn around to see what was
Ken RkW
DG" Director [4802]
happening with the implements. This is hard on a person bending around to see what the
adjustments were. The front blade because the handle was mounted on one side, caused
GaryKenwormy
CityEngineer [4803]
the blade to dig into the ball field on one side causing an uneven surface. The fuel tank was
accessible from the outside, a plus. It had a welded tube frame, seat support and offered a
SteveHumh
Engineering Manager
two-year warrantee. Did not have a carbide tipped scarifier teeth, the hydraulic tank was too
[4702]
close to the muffler, which is plastic. Specifications called for a 550# machine. This machine
Tim Sn m
comes in at 685# . On the engine I specified a full pressure lube system and no more than
contract & Pt*ct
20 cubic inches. This machine did not have a full pressure system and seemed to bog do
Administrator (4804]
even under its 29 cubic inches and 12 horse power. We also tested the machine at C
LouHaehnlen
Field, which did provide a fairer comparison field to work on, worked as expected. T
!� s'knngl°Specror
hydraulics of this machine, were driving two wheel motors and a pump. That is the reason for
the engine having more horse power yet still acting like its still bogging down or doesn't have
Tom Spedine
Sr. Electrical Inspector
the power. It uses up the power to run the hydraulics. Comments from other users were
(4735)
neutral. The list provided contained seven referrals half of which I could contact. The most
useful info from them was that they were satisfied with the Toro. All of the contacts did not
Scott McLain
PowerManager(4703]
have machines with plows. Just with drag mats and scarifies, they did the plow function with
other machines, parts were expensive, one had that special Rahn Groomer drag assembly.
Ralph Ellsworth
water wastewater
The company sales person keep trying to up grade us into other implements: To do a better
Collection
job than we were getting, the groomer which was priced at $1400.00 would have done the job
superintendent (4855)
that we wanted. They didn't get specific but trading in the implements that didn't work plus
Peteeurrett
$400.00 more from us was mentioned.
Equip. Servkres
Superintendent (4835]
SMITHCO EASY RIDER--Was tested March 19th at the new Dry Creek ball park. Present
Maksnamp
Light Operations
were Scott Brodhun, Pete Burrett, Darryl Anderson and Corey Delikat . The company
y
Manager(4731]
representative, Daryn Clark from Farwest, brought in a two-year-old machine that he barrowed
Kevin Curtis
from another user. They had no new ones available and to get one you were looking at up to
Treat Plant
45 days out. The machine did have the desired functions, plow, mid scarifier and rake. When
$Opervisor [4845]
the operators used the machine they had trouble with the controls, meaning that when you
TomMccabe
used one the other implement activated at the same time. This unit was a manual 123 gear
Swcoiwdon
box and ran out of power between two and three making lots of shifting necessary and adding
Supervisor[48761
to the operators having more operations to do. From my notes: the seat had a low back
Steve Evans
support. The fuel tank was not accessible from the outside, one year warrantee, the
Lanm48731 supervisor
transmission was extremely noisy, front blade not stable along with the inherent problem
the TORO. I am sure that a new unit would have made a better impression than the
Dave HeicoX
Street Maintenance
presented. Users that I called indicated that the unit was cheap, and not reliable. One out !
Supervisor[4825]
had one roll over and catch fire. Lots of comments on the Kohler engine, not having enough
power. When we were checking out the demo, we noticed that the carburetor had been
replaced. 0 � v
•
JOHN DEERE 1200A—This ungiested`March 18th at Civic field. Unit performed as a ball
park machine, square welded , 0 frame, fuel tank accessible from the out side, seat has a
full back for more support, scarifier has carbide teeth, a differential lock that won't let it get
stuck, disk brakes, separate lift on back rake for more down pressure, scarifier is mid mounted
and has a two year warrantee. One of #he,things that set this machine apart from the other
units was the fact of how the #ront blade was mounted and controlled, it had a lever on one
side but extended over to the other side for an even plow action, also the frame for the plow
was a box tube, instead of an angle on one unit and a channel on the other unit. This machine
was the only one that had a full pressure lube system for the engine. User feed back was very
good with little maintenance and easy operation as attested from Darryl Anderson and Corey
Delikat. Other people at the test were Ralph Dyker and me.
029
•
•
•
01-'0
"Maintaining
and building
a better
community"
Jack Pi is
Director[48011
Phyllis Raster
Adrninishadve
Assistant [4800]
Cate Rinehart
Administraf+e
Assistant [4700]
Bob Titus
Deputy Director [47011
Ken RkW
Deputy Director [4802]
Gary Kenworthy
City Englneer[4803]
Steve Hursh
Engineering Manager
[4702]
Tim Smith
Contract &Project
dministrator[48041
Lou Haehnien
Sr. Building Inspector
[4816]
Tom Sperfine
Sr. Electrical Inspector
[4735]
Scott McLain
Power Manager [47031
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent [4855]
Pete Burrett
Equip. Services
Superintendent [4835]
Mark Shamp
Light Operations
Manager[4731]
Kevin Curtis
Treat Plant
Supervisor [4845]
Tom McCabe
SW Collection
Supe-isor[4876]
Steve Evans
Landfill Supervisor
W4ave
873]
W lcox
Sheet Maintenance
Supen4sor[4825]
MEPAORANDUM
DATE: APRIL 7, 1998
TO: CITY MANAGER, MAYOR BRAUN AND CITY COUNCIL
FROM: JACK PITTIS, DIRECTOR OF PUBLIC WORKS & UTILITIES
RE: LIBRARY BID FOR SHELVING
SUMMARY and RECOMMENDATION: Bids for Shelving for the new Port Angeles Library
were opened on March 24, 1998. After reviewing the bid from the apparent low bidder at their
meeting on the same day, the NOLS Board recommended that the City Council award the
bid for shelving for the new Port Angeles Branch Library to Technical Furniture Systems,
Inc., in the amount of $132,737.80 plus sales tax.
ISSUE: Should the Council award the bid for shelving for the new library to Technical
Furniture Systems, Inc.
BACKGROUND/ANALYSIS: As a part of the construction project for the new Port Angeles
Branch Library, bids were advertised for provision and installation of library shelving for the
new 26,000 square foot Port Angeles Branch Library on March 11, 1998. A single bid was
received and opened on March 24th. The bid materials were in order and the bidder appears
to be well qualified to perform the work requested in the bid. The bid was reviewed by the
NOLS Board at their meeting later the same day. The NOLS Board recommended that the
City Council award the bid to Technical Furniture Systems in the amount of $132,737.80 plus
tax. The bid includes both the shelving and installation of the shelving. Funding for the
shelving and the furniture for the library is being provided by the library system.
of Public Works
N:\PROJECTS\94-19LIB\CONSULT\SPECS\CC-SHELV.WPD
431
0*pO� RT"We, CITY OF PORT ANGELES - PUBLIC WORKS DEPARTMENT
MEMORANDUM
"Maintaining and building a better community"
DATE: April 7, 1998
TO: CITY MANAGER, MAYOR BRAUN AND CITY COUNCIL
FROM: JACK PITTIS, DIRECTOR OF PUBLIC WORKS
SUBJECT: EXTENSION OF PARAMETRIX CONTRACT - ADDENDUM #3
SUMMARY and RECOMMENDATION: Phase I and most of Phase II of our contract with Parametrix for solid waste
engineering services is complete. The contract provides for extension upon identification of the scope of work and
agreement of both parties. Attached is a letter from Parametrix providing a summary of the additional scope. of work
and cost increases for Phase III final design of the cell, Phase IV construction services, Phase V landfill operations
help, and added Phase VII storm outfall design and construction assistance. The Public Works Department
recommends that the City Council authorize the Mayor to execute the Addendum #3 (additional amount not to
exceed $114,245) with Parametrix Inc. for solid waste planning and engineering services.
ISSUE: Should the contract with Parametrix Inc. for solid waste planning and engineering services be amended?
BACKGROUND/ANALYSIS: Our current contract with Parametrix Inc. was outlined in five phases and a sixth phase
was added earlier in response to the Solid Waste Management Plan. Phase I and most of Phase II have been
completed. The landfill construction bids last August were higher than expected and subsequentley rejected, delaying
De construction. The contract allows for extension upon agreement of both parties and identification of successive
opes of work as the issues to be addressed become clear. The design has been revised to remove areas of bidding
uncertainty, add items reponding to our requests and ecology comments, and to provide a construction schedule
incorporating a more predictable weather period. Due to the construction delay labor rates have increased (4%) and
related task costs need adjusting. We have also requested additional support in construction management, inspections,
operations assistance, and installation of a new monitoring well required by our permit. A new task has been added
for design of the Cemetary Stormwater Outfall Repairs to replace the outfall damaged during the 1996 storms. This
new task and construction costs are eligible for FEMA reimbursement. The letter from Parametrix (attached) contains
a summary of the major items addressed in this addendum. A copy of the more detailed scope is available.
Unfortunately, the landfill business is an expensive undertaking involving many permitting agencies and requires a wide
variety of highly specialized professional disciplines. The attached spreadsheet summarizes all costs to date.
The performance of Parametrix Inc. has been professional and responsive. Their ability to quickly respond to our
needs as we identify them has been of particular value since the issues to be addressed are complex and changing
within the regulatory and political framework of several agencies. Issues still before us include timing and
implementation of disposal options, landfill permitting [specifically FAA] and construction, landfill closure, interlocal
agreements, financial planning and inter -agency cooperation.
Parametrix has provided appropriately qualified professionals in a very timely manner for the work of Phase I and Phase
II an a expect that o continue.
Gary W. Kenworthy,
City Engineer
GWKtgk
ttachment: Parametrix letter of Feb. 25, 1998
pies: Tom McCabe, Steve Evans, Dale Miller, Ken Ridout n
'Iffillillsk: N:\PROJECTS195-24LFXCONSULTICONTRACTICONTXTND.398; File: 95-24.04A
Jack Pitts, Director
Gary Kenworthy, City Engineer
Tom Sperline, Sr. Electrical Inspector
Phyllis Rasler, Administrative Assistant
Steve Hursh, Electrical Engineering Manager
Ken Ridout, Deputy Director
Tim Smith, Contracts Administrator
Scott McLain, Power Manager
Ralph Ellsworth, Water Superintendent
Bob Titus, Deputy Director
Ken Maike, Conservation Manager
Pete Burrett, Equip. Services Superintendent
Cate Rinehart, Administrative Assistant
Lou Haehnlen, Sr. Building Inspector
Mark Shamp, Light Operations Manager
APR -02-98 THU 15:36 PARAMETRIX INC FAX N0. 3604795961 P.02/02
Parametrix, Inc. = k7StdJArifSit) EAprtiGenngurdErvimnmsntal$^gar.-�
r �0 iiitsaf] w�iy 3U :(1'202 5reme^.o^, 4NA 98312-2234
206.87:-0014 - Fan. 206-479-59EI
Abruary 25. 1998
423-2191-05
Mr. Jack Pittis, P.E., Director of Public Works
City of Port Angeles
P.U. Box 1150
Port Angeles, Washington 98362
Subject: Contract Budget Amendment Proposal for Engineering, Operarions,
Permitting and Construction Services, Port Angeles Landfill.
Dear Jack:
Enclosed is a Contract Ameiidiiient Proposal h1v.3 for Pwwnetrix work with the City of Port
Angeles related to the Port Angeles Landfill. The proposal includes the following work elements
and modifications:
• Task 3.3: Final Design Submittal: Additional budget request for this task is for finalizing the
construction documents including incorporating additional site work such as the gas collection
header, paved white goods stockpile area, incorporating ecology comments, and removing the
interum plastic cover from the project. 0
Tasks 4.1— 4.5: Construction Services: The additional budget requested for these tasks includes
a small labor rate adjustment from 1997 to 1998 which will be approximately 40/0 effective
April t " as well as the specific elements described below.
• Task 4.1: Construction Management: The additional budget request for this task is to provide
support for the 1998 bidding including pro -bid meeting, pre -award mcetii+g, bid evaluation.,. etc.
• Task 4.3: Specialty Inspections: The additional budget request for this task is principally to
include AGR A's geotechnical evaluation of soil liner borrow sources.
Task 5.1: General Operations Assistance: Additional budget requested for this task includes
continued operations support for the landfill on an as -needed basis, routine site visits and
consultation with the superintendent, and provides for construction support for the leachate
breakout work.
• Task 5.3: Gas Control Operations Assistance- Additional budget requested for this task is to
provide for construction support for the installation of the lateral collection trenches (design
submitted), to evaluate the gas control system in the vicinity of GP -3, and provide for
assistance in specifying maintenance and minor modifications to the flare system per
discussions Aith Steve Evans.
03�
� � ?rtintti�q tin Recycl�r' °9�e�
APR -02-98 THU 15:29 PARAMETRIX INC FAX NO. 3604795961 P.02/04
Mr. Jack Pittis
Pebruary 25, 1998
Page 2
• Task 5.5: hydrogeology Investigation: The additional budget requested for this task is to
provide for the construction of the new monitoring well (MW -8) which Crary Kenworthy
requested Parametrix contract directly with the driller to install.
a Task 7: Cemetery Stormwater Outfall. Design and Constniction: This new task is provided for
the design and construction oversight of the stormwuter outfall dumaged during the 1996 swan
event. It includes the preparation of plans and contract documents which will become schedule
A of the Cell 3 work with separate plans, specifications, and bid tab to facilitate tracking costs
for FEMA reiumbursoment.
The total amount of the contract modification requested is $114,245, of which approximately
548,000 ie, for suhconsultantlsuhcontraetor work. We did not budget any additional work under
"Leacclzate Pre-Treatnient Operations Assistacice" (Task 5.2). In talking with Kevin Curtis, lie is
still unsure what approach to take on work that may be. desired for the leachate pre-treatment
system, some Menus he wants to do in-house, and others he wants to confirm permitting conditions
for proceeding. If minor consultation were required related to the leachate pre-treatment system
we can provide assistance under the General Operations Assistance Task.
Please consider this a draft proposal, and let me know if you desire any revisions, additions, or
deletions. ,
Sinucrcly,
PARAISTIUX, INC.
T. Patrick Allen, P.E.
Assistant Project Manager
cc: Butch Dunlap, PMX Bremerton
H. TPA
•
03-5
•
VIII. CONSENT:
A. Out-of-state travel - Finance (Page 37)
B. Contracts for tourist promotion (Page 39-126)
C. Council approval for PWTF (Public Works Trust Fund)
applications for: (Page 128-133)
1. 8 h Street construction
2. Reservoir covers
D. Letter to Congressional delegation concerning PUHCA
is (Public Utilities Holding Company Act) repeal (Page 134-
135)
E. Payroll - March 22, 1998 - $421,370.97 (Page 136)
F. Check list - April 3, 1998 $1,653,719.88 (Page 138-205)
Finance
Department
Memorandum
Kay Godbey, C.P.A.
Director
Tanya O'Neill
Information Services
Administrator
Yvonne Ziomkowski
Accounting Manager
- Carol Hagar
Administrative Assistant
•
April 3, 1998
To: Manager Pomeranz, Mayor Braun, City Councilmembers
From: Kay Godbey, Finance Director /61
Re: Out of State Travel
Issue: Should the City Council approve out of state travel for the Finance Director to
attend the Government Finance Officers Association's (GFOA) annual conference in San
Francisco, CA.?
Background/Summary: The GFOA annual conference is being held this year in San
Francisco. Sessions provide information in all major areas of governmental finance and
financial management, and also provides 20 hours of continued professional education
credits that are necessary for me to maintain my certification as a C.P.A. in the State of
Washington.
The cost of the three day conference is as follows:
Airfare- $209.00
Registration 275.00
Meals 105.00
Airport Shuttle 20.00
Lodging @ $85/night*92 0.70
Total $899.70
Ironically, the airfare to San Francisco is less expensive than the airfare to certain
Washington cities. As an example, my airfare to the Washington Finance Officers
Association meeting in Spokane last fall was $263.
I will be available to answer any further questions that you may have.
(*The allowable hotel rate is $120 plus taxes.)
037
•
•
•
43VQ
City Manager's
Office
Memorandum
Jeffrey A. Pomeranz
City Manager
Sharon "Sam" Martin
Exec. Admin. Assistant
Becky J. Upton, CMC
City Clerk/
Management Assistant
Robert Coons
Human Resources Manager
Camille Headrick
Human Resources Assistant
•
April 1, 1998
TO:
FROM:
SUBJECT:
Manager Pomeranz, Mayor Braun and City Council
Becky J. Upton, City Clerk/Management Assistant 01/
1998 Tourist Promotion Contracts
SUMMARY/RECOMMENDATION: During the 1998 budget process, the City
Council adopted funding levels for tourist promotion in the City of Port Angeles, as
per the recommendations of the Lodging Tax Advisory Committee. The approved
funding allocations relate to the original 2% lodging tax; the additional 2% tax will be
addressed at a future date. In order to provide this funding, a contract for services
must be executed. To that end, it is recommended that the City Council approve
and authorize the Mayor to sign the contracts with the Peninsula College
Marine Lab, Juan de Fuca Festival of the Arts, Hurricane Ridge Winter Sports
Club, The Story People of Clallam County, Clallam County Historical Society,
Port Angeles Lions Club, and Chamber of Commerce/North Olympic Peninsula
Visitor & Convention Bureau.
ISSUE: Should the City Council approve and authorize the Mayor to sign the attached
tourist promotion contracts?
BACKGROUND/ANALYSIS: The City Council completed review and approval of
the Lodging Tax Advisory Committee recommendations for 1998 hotel/motel tax
allocations. The contracts are quite similar to those of past years. However, as a follow-
up to recommendations made by the Lodging Tax Advisory Committee, the contract
language requires the contractors to include in their activity reports identification as to
how the work has contributed to increased lodging visits to Port Angeles.
In addition, the City has attempted to provide a contract that allows the contractor
certain flexibility as relates to the expenditure of funds, still within the parameters set
forth in RCW 67.28.1815. For example, the contractor may find other marketing
opportunities during the year which are deserving of further pursuit with lodging tax
funds. It is intended that the contractor have the freedom to pursue those opportunities
without having to seek City Council approval each time, provided they have already met
the intent and/or accomplished the intended products or services outlined in the original
proposal. Certainly, the activity reports submitted to the City would reflect the specific
activities in which the contractor was engaged for that reporting period.
Attachments 039
1 ]
•
040
THIS CONTRACT is entered into this day of
1998, by and between the City of Port Angeles, Washington, herein-
after called "City", and Peninsula College (Marine Lab),
hereinafter called "Contractor".
1. It is in the public interest for hotel/motel tax funds to
be expended for the purpose of attracting visitors and encouraging
the expansion of tourism within the City of Port Angeles.
2. Chapter 67.28 RCW and PAMC 3.48.050 authorize the
expenditure of hotel/motel tax funds for advertising, publicizing,
or otherwise distributing information for the purpose of attracting
visitors.
3. The Contractor desires to provide tourist promotion
services through a contract with the City of Port Angeles.
NOW, THEREFORE, in consideration of the above representations
and the payments, covenants and agreements hereinafter mentioned,
to be made and performed by the parties hereto, the parties
covenant and agree as follows:
1. Scone of Services.
A. The Contractor will provide services and information
which promote marine environment visitor attractions to be found in
Port Angeles and the surrounding area as tourist attractions by
displaying said marine environment and by the distribution of
information related thereto. The Marine Lab is encouraged to open
0 to the public at 7:00 a.m. during the tourist season.
041
- 1 -
B. Additional Services.
(1) The Contractor shall provide the services described in is
the Section and as more specifically described in the
attached Exhibit "A".
(2) The Contractor may provide additional services consistent
with those services described in the Section, provided
that the City will compensate the Contractor for each
additional service only to the extent that all services
described within Section have been satisfactorily
performed and to the extent that funds remain under the
total payment amount set forth in Section 3.
2. Duration of Contract. The performance by the Contractor
shall commence on the 1st day of January, 1998, and terminate on
the 31st day of December, 1998. The duration of the contract may
be extended or terminated upon mutual written agreement of the
parties hereto and pursuant to the terms and conditions of the
Contract. 0
3. C_omnPnsat;nn and Method of Payment. In consideration for
the services rendered as specified in Section 1 of this Contract,
the City shall pay to the Contractor $12,600.00. Said payment
shall be payable quarterly on a reimbursement basis in equal
installments of $3,150 due on receipt and acceptance by the City
Manager of the Marine Lab quarterly reports as required under
Paragraph 4-C of this Contract. The Contractor will invoice the
City for the quarterly reimbursements.
4. Recordkeening and Reporting.
A. The Contractor shall provide the City with the Marine Lab's
1998 budget, which reflects a breakdown of salaries and
benefits f,or all staff by position and which is attached to
this Contract as Exhibit "A".
B. The Contractor shall maintain accounts and records which
accurately reflect the costs of tourist promotional activities
covered under this Contract. These financial records and all
- 2 -
records relating to the performance of this Contract shall be
4Davailable for City inspection.
C. The Contractor shall provide the City with quarterly reports
fully describing what work has been performed pursuant to this
Contract, how the work relates to the services and activities
set forth in Section 1 identifying how the_ work has
contributed to increased lodging visits to Port Angeles and
including a current statement of revenues and costs. Said
reports shall accompany the quarterly invoices. The final
quarterly report shall include a complete report describing
and detailing how the performance of the contemplated services
has been accomplished in accordance with this Contract.
D. The Contractor shall use its best efforts to economize on
overhead expenses to the maximum extent feasible in providing
the services to be performed pursuant to this Contract.
5. Travel. The City has adopted policies for the reim-
bursement of travel expenses. Designed to conserve public funds,
0 these policies limit reimbursement for transportation, lodging and
meal expenses to Federal per diem standards (attached as Exhibit
"B"). The City strongly encourages the Contractor to adopt similar
policies for any travel supported by City hotel/motel tax funds.
6. Independent Contractor Status. The relation created by
this Contract is that of independent contracting entities. The
Contractor is not an employee of the City and is not entitled to
the benefits provided by the City to its employees. The
Contractor, as an independent contractor, has the authority to
control and direct the performance of the details of the services
to be provided.+ The Contractor shall assume full responsibility
for payment of all Federal, State, and local taxes or contributions
imposed or required, including, but not limited to, unemployment
insurance, Social Security, and income tax.
04
- 3 -
7. Hold Harmless and Indemnification. Each party to this
agreement shall be responsible for any and all claims, damages or
other liability, including costs of defense and attorney's fees,
arising out of the acts or omissions of its off icers, employees
and/or agents in the performance of its obligations under this
contract. Neither party assumes responsibility for the consequences
or any act or omission of any person, firm or . corporation not a
party to this agreement.
8. Breach.
A. In the event of either party's material breach of the terms or
conditions of this Contract, the non -breaching party reserves the
right to withhold payments or services until corrective action has
been taken or completed. However, the party shall not exercise this
right until they have given written notice of such material breach
to the breaching party and ten days have passed since the receipt of
such notice. This option is in addition to and not in lieu of the
parties' right to terminate this Contract or any other right which
State law offers for breach of contract.
B. If either party shall materially breach any of the covenants
undertaken herein or any of the duties imposed upon it by this 0
Contract, such material breach shall entitle the other party to
terminate this Contract, provided that the party desiring to
terminate for such cause shall give the offending party at least
twenty days' written notice, specifying the particulars wherein it
is claimed that there has been a violation hereof, and if at the end
of such time, the party notified has not removed the cause of
complaint, or remedied the purported violation, then the. termination
of this Contract shall be deemed complete.
9. Non -Discrimination. The Contractor shall conduct its
business in a manner which assures fair, equal and non-
discriminatory treatment of all persons, without respect to race,
creed or national origin, and, in particular:
A. The Contractor shall maintain open hiring and employment
practices and will welcome applications for employment in all
positions, from qualified individuals who are members of
minorities protected by federal equal opportunity/affirmative
action requirements; and,
044
- 4 -
•
11
B. The Contractor shall comply with all requirements of
applicable federal, state --or local laws or regulations issued
pursuant thereto, relating to the establishment of non-
discriminatory requirements in hiring and employment practices
and assuring the service of all persons without discrimination
as to any person's race, color, religion, sex, Vietnam era
veteran's status, disabled veteran condition, physical or
mental handicap, or national origin.
10. Entire Contract. The parties agree that this Contract is
the complete expression of the terms hereto and any oral represen-
tation or understanding not incorporated herein is excluded.
Further, any modification of this Contract shall be in writing and
signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to
be executed the day and year first hereinabove written.
CITY OF PORT ANGELES
By
Mayor
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
PENINSULA COLLEGE
By:
Title
ATTEST:
Title
Craig D. Knutson, City Attorney M•PC
- 5 -
U4
Exhibit "A'
•
1998 TOURIST PROMOTION BUDGET WORKSHEET for ART FEIRO MARINE LAB
Revised 10 FEBRUARY 98
0.40- 0
What is the expected contract time funded by this request? four 4 months
Request to CAN,
Other Cash
Other Cash
TOTAL
Contribution
Contribution
A. Personnel
2 full-time staff/
Director's summer salary
salaries and required
and benefits. Provided by
benefits
Peninsula College
$12.575.00
$7.700.00
$20.275.00
B. Personal Services
40 man-hours of marine
science and communica-
tion training as a part of
Staff training by Friends
of the Lab
$600.00
$600.00
C. Project Related
Required Citv-of Port
Support service and
Expenses
Angeles Peddlers
maintenance/custodial
Permit
supplies from Peninsula
College
$25.00
$650.00
$675.00
D. Travel
N/A
E. Grant
8.5% administrative fee
Administration
by Peninsula College
$1.020.00
$1.020.00
TOTALS
$12.600.00
$9.970.00
$22,570.00
0.40- 0
•
PENINSULA COLLEGE/FEIRO MARINE LAB
PROJECTED BUDGET, 1998-1999 FISCAL
FEBRUARY 1998
INCOME:
Use of facility fee from Port Angeles Schools ....... $ 1,000
-*Admissions ........................................ 17,835
*Sales (books, T-shirts, etc.) ...................... 859
Income from investments ............................. 650
City of Port Angeles (Tourist Promo.)................ 12,600
TOTAL 32,944
EXPENSES:
Salaries:
Director ....... (Paid by College)....................$30,500
Summer Employees (Tourist Promo) .................... 10,060
LabAide ............................................ 3,200
Benefits:
0 Director ....... (Paid by College) .......... ..... .. 7,000
Summer Employees (Tourist Promo)..... 2,515
LabAide ............................................ 640
Materials and Supplies... ................................ 2,000
Merchandise for resale...... ................. .... .. 644
City Peddlers Permit... ................................ 25
TOTAL $56,584
• Estimated by totaling admissions_ over the last twelve years,
subtracting the highest and the lowest value and divide by 10.
• Estimated by totaling net income from sales over the last 12 years,
subtracting the highest and lowest values and dividing by 10.
Prepared and submitted by:
c
Terry . �LaDuron, Director
Art Feiro Marine Laboratory 4 1
•
•
C7
048
•►MU;.yI 0) mw • T ;•7"• (0) k,
THIS CONTRACT is entered into this day of
1998, by and between the City of Port Angeles, Washington, herein -
after called "City", and the Juga de Fuca Festival of the Arts, a
non -profit corporation, hereinafter referred to as "Contractor".
1. It is in the public interest for Hotel/Motel Tax Funds to
be expended for performing and visual arts facilities for the City
of Port Angeles.
2. The City of Port Angeles is authorized to expend special
excise tax funds under RCW 67.28.210 for the acquisition or opera-
tion of performing and visual arts center facilities.
3. The Juan de Fuca Festival of the Arts desires to pay for
performing and visual arts facilities and to pay for promotional
advertising utilizing Hotel/Motel Tax funding through the -City; and
the City Council has budgeted for such funding.
NOW, THEREFORE, in consideration of the above representations
and the payments,,covenants, and agreements hereinafter mentioned,
to be made and performed by the parties hereto, the parties covenant
and agree as follows:
- 1 -
0
049
A. The Contractor shall organize, develop and conduct a four-
day visual and performing arts festival in May, 1998, and other
performing arts events during 1998, within the City of Port Angeles
at performing and visual arts center facilities capable of seating
persons on a regional basis.
F-IONEWITe re .'_ -� -
(1) The Contractor shall provide the services described
in the Section and as more specifically described in the
attached Exhibit "A".
(2) The Contractor may provide additional services
consistent with those services described in the Section,
provided that the City will compensate the Contractor for
each additional service only to the extent that all
services described within Section have been satisfactorily
performed and to the extent that funds remain under the
total payment amount set forth in Section 3.
2. Duration of Contract. The performance of the Contractor
is for one year only and shall commence on the ist day of January,
1998, and terminate on the 31st of December, 1998.
3, The City shall pay the
Contractor $4,650 on a reimbursement basis which shall be spent for
renting or operating adequate performing and visual arts center
facilities and for advertising for the purpose of attracting
visitors to Port Angeles and encouraging tourist expansion. The
Contractor will invoice the City for such payment on March 31, 1998,
and June 30, 1998.
- 2 -
r
050
•
•
•
A. The Contractor shall provide the City with the Contractor's -
1998 budget, a copy of which is attached hereto as Exhibit "A"
and includes current salaries and benefits for all employees
and classifications of employees, and shall notify the City
within 30 days of any increases in salaries or benefits from
the previous year.
B. The Contractor shall maintain accounts and records which
accurately reflect the revenues and costs for the Juan de Fuca
Festival of the Arts. These financial records and all records
relating to the performance of this Contract shall be available
for City inspection.
C. The Contractor shall provide the City with quarterly reports
fully describing what work has been performed pursuant to this
Contract, how the work relates to the services and activities
set forth in Section 1 identifying how the work has contributed
to increased lodging visits to Port Angeles and including a
current statement of revenues and costs. The final quarterly
report shall include a complete report describing and detailing
how the performance of the contemplated services has been
accomplished in accordance with this Contract.
D. The Contractor shall use its best efforts to economize on
overhead expenses to the maximum extent feasible in providing
the services to be performed pursuant to this Contract.
5. Travel. The City has adopted policies for the reim-
bursement of travel expenses. Designed to conserve public funds,
these policies limit reimbursement for transportation, lodging and
meal expenses to Federal per diem standards (attached as Exhibit
"B"). The City strongly encourages the Contractor to adopt similar
policies for any travel supported by City hotel/motel tax funds.
6. Tndenendent Contractor Status. The relation created by
this Contract is that of independent contracting entities. The
3
Contractor is not an employee of --the City and is not entitled to the 0
benefits provided by the City to its employees. The Contractor, as
an independent contractor, has the authority to control and direct
the performance of the details of the services to be provided. The
Contractor shall assume full responsibility for payment of all
federal, state and local taxes or contributions imposed or required,
including, but not limited to, unemployment insurance, Social
Security, and income tax.
7. Hold Harmless and Indemnification. The Contractor shall
protect, defend, save harmless, and indemnify the City, its
officers, agents and employees, from and against any and all claims,
damages, losses and expenses, including reasonable attorney's fees
occurring, arising or resulting from supplying work, services,
materials or supplies in connection with the performance of this
Contract.
8. Breach.
A. In the event of either party's material breach of the
terms or conditions of this Contract, the non -breaching party
reserves the right to withhold payments or services until corrective
action has been taken or completed. However, the party shall not
exercise this right until they have been given written notice of
such material breach
to the breaching party and
ten days have
passed
since the receipt of
such notice. This option
is in addition
to and
-4- 05.:
not in lieu of the party's right to terminate this Contract or any
other right which State law offers for breach of contract.
B. If either party shall materially breach any of the
covenants undertaken herein or any of the duties imposed upon it by
this Contract, such material breach shall entitle the other party to
terminate this Contract, provided that the party desiring to
terminate for such cause shall give the offending party at least
twenty days' written notice, specifying the particulars wherein it
is claimed that there has been a violation hereof, and if at the end
of such time, the party notified has not removed the cause of
complaint or remedied the purported violation, then the termination
• of this Contract shall be deemed complete.
9. Non -Discrimination. The Contractor shall conduct its
business in a manner which assures fair, equal and non-
discriminatory treatment of all persons, without respect to race,
creed or national origin, and, in particular:
A. The Contractor shall maintain open hiring and employment
practices and will welcome applications for employment in
all positions, from qualified individuals who are members
of minorities protected by federal equal
opportunity/affirmative action requirements; and,
B. The Contractor shall comply with all requirements of
applicable federal, state or local laws or regulations
issued pursuant thereto, relating to the establishment of
non-discriminatory requirements in hiring and employment
practices and assuring the service of all persons without
discrimination as to any person's race, color, religion,
sex, Vietnam era veteran's status, disabled veteran
053
5 - 0
condition, physical -or mental handicap, or national
origin.
10. Entire Contract. The parties agree that this Contract is
the complete expression of the terms thereto and any oral repre-
sentation or understanding not incorporated herein is excluded.
Further, any modification of this Contract shall be in writing and
signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to
be executed the day and year first hereinabove written.
CITY OF PORT ANGELES
JUAN DE FUCA FESTIVAL OF THE ARTS
•
-k) \
By By
Q"2ML,- r'.-
Mayor President S. 0
Board of Directors
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO.FORM:
Craig D. Knutson,
City Attorney
ATTEST:
- 6 -
C"MF
•
•
•
Exhibit "A"
PROJECTED APPORTIONMENT OF THE 1998 GRANT FROM THE
CITY OF PORT ANGELES
5`h Annual Juan de Fuca Festival
Design work $ 250
Stage schedules x 10,000 $ 750
Rack cards x 10,000 $ 845
Posters x 350 $ 314
Mailing / ferry distribution $ 850
Print advertising $ 500
Season Brochure
Printing x 10,000 $1,750
Design work $ 250
Mailing and distribution $1,000
ESTIMATED TOTAL $6,509
"The grant from the City will cover a portion of the outlined costs.
055
Juan de Fuca Festival of the Arts is a 501(c)(3) organization committed to the development and promotion of the Arts
for the cultural, economic and educational benefit of Washington's North Olympic Peninsula.
JUAN]
DE FUCA Pt�t. Wk 98362
FESTIVALPhone & Fax (360) 4,57-,411 ;,, maii: fest�irls it olymhus.net
OF THE
ARTS
JUAN DE FUCA FESTIVAL OF THE ARTS
BUDGET - �'� Y 1998
REVENUE
Fund Balance
$ 4,644.00
Street Fair Booths
$ 7,500.00
Fund Raisers
$ 3,200.00
Grants / Contributions
$ 35,000.00
Membership
$ 7,000.00
Sales
$ 3,000.00
School Field Trips
$ 800.00
Sponsorships
$ 14,000.00
Ticket Sales
$ 86,000.00
TOTAL $161,144.00
EXPENSES
Administration $ 40,300.00
Advertising/Marketing (City $ will be dedicated here) $ 12,000.00
Financial $ 2,500.00
Fund Raisers $ 500.00
Performers' Fees & Production (Including residency costs) $104,000.00
TOTAL
$159,300.00
056
Juan de Fuca Festival of the Arts is a 501(c)(3) organization committed to the development and promotion of the Arts
for the cultural, economic and educational benefit of Washington's North Olympic Peninsula.
•
•
_161U6106 too WI
1�
THIS CONTRACT is entered into this 10 day of yU �v� 1998,
by and between the City of Port Angeles, Washington, hereinafter
called "City", and the Hurricane Ridge Winter Sports Club (Club),
a non-profit corporation, hereinafter called "Contractor".
1. It is in the public interest for hotel/motel tax funds to
be expended for services to promote the expansion of tourism in the
City of Port Angeles.
2. The Contractor desires to provide the above-described
0 services, utilizing hotel/motel tax funding through the City.
NOW, THEREFORE, in consideration of the above representations
and the payments, covenants and agreements hereinafter mentioned,
to be made and performed by the parties hereto,- the parties
covenant and agree as follows:
A. The Contractor shall perform advertising services in the
form of production and distribution of a brochure and various forms
of direct advertising to promote Hurricane Ridge winter
recreational opportunities. Said tourist promotion efforts shall
9 be coordinated with the City's Parks and Recreation Department.
057 .
B. Additional Services.
t 0
(1) The Contractor shall provide the services described
in the Section and as more specifically described
in the attached Exhibit "A".
(2) The Contractor may provide additional services
consistent with those services described in the
Section, provided that the City will compensate the
Contractor for each additional service only to the
extent that all services described within Section
have been satisfactorily performed and to the
extent that funds remain under the total payment
amount set forth in Section 3.
2. Duration of Contract. The performance of the Contractor
is for one year only and shall commence on the 1st day of January,
1998, and terminate on the 31st day of December, 1998.
3. Compensation and Method of Payment. The City shall pay
the Contractor $5,600 toward the cost of the services specified in
Section 1 of this Contract. Said amount shall be paid quarterly
on a reimbursement basis in equal installment payments of $1,400
due on receipt and acceptance by 'the City Manager of the
Contractor's quarterly reports as required under Paragraph 4-B of
this Contract. The Contractor will invoice the City for the
quarterly reimbursements.
4. Recordkeening and Reporting.
A. The Contractor shall provide the City with the Club's 1998
budget, which is attached to this Contract as Exhibit "A".
B. The Contractor shall maintain accounts and records which
accurately reflect the revenues and costs for the Club. These
x.15 6
- 2 -
financial records and all records relating to the performance
of this Contract shall be available for City inspection.
C. The Contractor shall provide the City with quarterly reports
fully describing what work has been performed pursuant to this
Contract, how the work relates to the services and activities
set forth in Section 1 identifying how the work has
.contributed to increased lodging visits to Port Angeles and
including a current statement of revenues and costs. Said
reports shall accompany the quarterly invoices. The final
quarterly report shall include a complete report describing
and detailing how the performance of the contemplated services
has been accomplished in accordance with this Contract.
D. The Contractor shall use its best efforts to economize on
overhead expenses to the maximum extent feasible in providing
the services to be performed pursuant to this Contract.
5. Independent Contractor Status. The relation created by
this Contract is that of independent contracting entities. The
0 Contractor is not an employee of the City and is not entitled to
the benefits provided by the City to its employees. The
Contractor, as an independent contractor, has the authority to
control and direct the performance of the details of the services
to be provided. The Contractor shall assume full responsibility
for payment of all Federal, State, and local taxes or contribu-
tions imposed or required, including, but not limited to, unemploy-
ment insurance, Social Security, and income tax.
6. Hold Harmless and Indemnification. The Contractor shall
protect, defend, save harmless, and indemnify the City, its
0 officers, agents, and employees from and against any and all
059
- 3 -
claims,
damages, losses,
and expenses, including
reasonable
attorney's
fees, occurring,
arising, or resulting from
the perfor-
mance of this Contract.
7. Breach.
A. In the event of either party's material breach of the terms or
conditions of this Contract, the non -breaching party reserves
the right to withhold payments or services until corrective
action has been taken or completed. However, the party shall
not exercise this right until they have given written notice
of such material breach to the breaching party and ten days
have passed since the receipt of such notice. This option is
in addition to and not in lieu of the parties' right to
terminate this Contract or any other right which State law
offers for breach of contract.
B. If either party shall materially breach any of the covenants
undertaken herein or any of the duties imposed upon it by this
Contract, such material breach shall entitle the other party
to terminate this Contract, provided that the party desiring 0
to terminate for such cause shall give the offending party at
least twenty days' written notice, specifying the particulars
wherein it is claimed that there has been a violation hereof,
and if at the end of such time, the party notified has not
removed the cause of complaint, or remedied the purported
violation, then the termination of this Contract shall be
deemed complete.
8. Non -Discrimination. The Contractor shall conduct its
business in a manner which assures fair, equal and non-
discriminatory treatment of all persons, without respect to race,
creed or national origin, and, in particular:
A. The Contractor shall maintain open hiring and employment
practices and will welcome applications for employment in all
positions, from qualified individuals who are members of
minorities protected .by federal equal opportunity/affirmative
action requirements; and,
B. The Contractor shall comply with all requirements of
applicable federal, state or local laws or regulations issued
.:i 6 0
- 4 -
pursuant thereto, relating to the establishment of non-
discriminatory requirements in hiring and employment practices
and assuring the service of all persons without discrimination
as to any person's race, color, religion, sex, Vietnam era
veterans status, disabled veteran condition, physical or
mental handicap, or national origin.
9. Entire Contract. The parties agree that this Contract is
the complete expression of the terms hereto and any oral repre-
sentation or understanding not incorporated herein is excluded.
Further, any modification of this Contract shall be in writing and
signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to
be executed the day and year first hereinabove written.
0 , CITY OF PORT ANGELES
By:
Mayor
ATTEST:
Becky J. Upton, Clerk
APPROVED AS TO FORM:
HURRICANE RIDGE WINTER SPORTS
CLUB
Presi nt
ATTEST:
Secretary
Craig D. Knutson, City Attorney C97.HRW
061
- 5 -
3
HURRICANE RIDGE
Exhibit "A"
Hurricane Ridge
Winter Sports Club
908 Church
Port Angeles, WA 9836
(360) 457-5559
PROPOSED REVISED BUDGET FOR 1998 HOTEL/MOTEL TAX GRANT
FEBRUARY 1998
I. MARKETING
BROCHURES (25,000) $2500
BROCHURE DISTRIBUTION $1500
WASHINGTON WINTER GUIDE $500
MEDIA ADVERTISING $500
II. EVENT SPONSORSHIP
INVITATIONAL RACE $600
ti
J
0s()
•
HURRICANE RIDGE WINTER SPORTS CLUB — PROPOSED BUDGET FOR 1997-98
INCOME
DUES / DONATIONS
4,000
FAMILY PASSES
3,000
INDIVIDUAL SEASON PASSES
3,500
TICKET SALES
22,000
SKI SWAP
2,200
WEATHER/EQUIPMENT FUND
31,000
CITY GRANT
3,800
69,500
EXPENSES
ACCOUNTING
840
FUEL
5,500
OFFICE SUPPLIES
150
INSURANCE
8,500
SALARY / WAGES
12,500
REPAIRS & SUPPLIES
6,000
TAXES (excise, sales, employment, etc.)
6,200
PROPERTY TAXES
130
PARK FRANCHISE FEE
300
MARKETING
3,800
SNOW CAT PURCHASE
25,000
MISC.
300
69,220
•
063
Sheet1
90-91 1
91-92
92-93
93-94
94-95
95-96
96-97
INCOME 1
1
Donations / Dues 41601
30851
3957'
36301
37651
26051
3820
Family Passes —
29361
48601
30401
27951
16451
2700
Individ. Season Pass —
23251
21481
20951
27951
16451
3600
Ticket Sales 289301
197921
238231.
201481
190071
122471
19531
Ski Swap 2353
20591
23261
3811!
36931
37141
2263
Other 314
1878(2) 1
—
—
— I
— 'i
13250(4)
TOTALS 35757
331481
372461,
328131
32166
256461
45164
i
EXPENSES
Fuel 54371
4404'
37331
3926'
31111
3960'
5475
Insurance: 9202i
89041
89021,
89441
84801
85751
8275
Repairs 50381
60791
4848!
67441
36941
28371
5535
Taxes 50531
59001
6930
41431
30521
41091
6192
Net Wages 57921
95191
9702:
86381
9011
95461
9740
Other (Major stuff) 4065(l)
375(3) 11
375(3)
374(3)
355(3)
—
9347 (5)
384 (3)
TOTALS 40763
375731
35765:
359231
293221
303761
46218
I
PROFIT / LOSS -24501
-4426;
1481
-31101
28431
-4730'
-1030
(1) "Contract Labor' (painting) I
I
(2) Lake Crescent Dinner
(3) Insurance Stock
(4) Weather & Equipment Fund !
(5) Weather/Equip. Expense
064
Page 1
E
•
CONTRACT FOR TOURIST INFORMATIONAND
TOURIST PROMOTION SERVICES
THIS CONTRACT is entered into this ! day of %%p�j—, 1998, by and between the
City of Port Angeles, Washington, herein -after called "City", and The Story People of Clallam
County, a non-profit corporation, hereinafter called "Contractor"
REPRESENTATIONS
It is in the public interest for lodging tax (also known as hotel/motel tax) funds to be
expended for tourist promotion services in the City of Port Angeles.
2. Pursuant to RCW 67.28.1815, the City of Port Angeles is authorized to expend
special excise tax funds for "tourist promotion purposes", which is defined in RCW 67.28.080(6)
to mean activities and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and
welcoming tourists, developing strategies to expand tourism, operating tourism promotion agencies,
and funding marketing of special events and festivals designed to attract tourists.
3. The Contractor desires to provide tourist promotion services in the form of
advertising, publicizing, or otherwise distributing information for the purpose of attracting and
welcoming tourists and operating tourism promotion agencies.
AGREEMENTS
NOW, THEREFORE, in consideration of the above representations and the payments,
covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto,
the parties covenant and agree as follows:
•
- 1 -
U65
•
A. Tourist Promotion Activities.
The Contractor will provide tourist promotion services in the form of
advertising, publicizing, or marketing for The Story People of Clallam
County's Fourth International Story Telling Festival In Port Angeles on
September 18 - 20, 1998 in accordance with its application for lodging tax
funding, which is attached hereto as Exhibit A.
B. Additional Services.
The Contractor may provide additional services consistent with those
services described in this Section, provided that the City will compensate the
Contractor for each additional service only to the extent that all services
described within this Section have been satisfactorily performed and to the
extent that funds remain under the total payment amount set forth in Section
3.
2. Duration of Contract. The performance of the Contractor shall commence on the 1st
day of January, 1998, and terminate on the 31 st day of December, 1998. The duration of the
Contract may be extended or terminated upon the mutual written agreement of the parties hereto and
pursuant to the terms and conditions of the Contract.
3. Compensation and Method of Payment. The City shall pay the Contractor $3600
toward the cost of the services specified in Section 1 of this Contract. Said amount shall be paid
on a reimbursement basis due on receipt and acceptance by the City Manager of the Contractor's
report as required under Section 4 of this Contract. The Contractor will invoice the City for the
reimbursement.
A. The contractor shall provide the City with its 1998 budget, which is attached
to this contract as Exhibit B. 0
- 2 - 066
9 performance of this Contract shall be available for City inspection.
C. The Contractor shall provide the City with a report fully describing what
work has been performed pursuant to this Contract and how the work relates to the
services and activities set forth in Section 1, identifying how the work has
contributed to increased lodging visits to Port Angeles, and including a current
statement of revenues and costs. Said report shall accompany each invoice. The
final report shall include a complete report describing and detailing how the
performance of the contemplated services has been accomplished in accordance with
this Contract.
D. The Contractor shall use its best efforts to economize on overhead expenses
to the maximum extent feasible in providing the services to be performed pursuant
to this Contract.
5. Independent Contractor Status. The relation created by this Contract is that of
independent contracting entities. The Contractor is not an employee of the City and is not entitled
to the benefits provided by the City to its employees. The Contractor, as an independent contractor,
has the authority to control and direct the performance of the details of the services to be provided.
The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or
contributions imposed or required, including, but not limited to, unemployment insurance, Social
Security, and income tax.
6. Hold Harmless and Indemnification. The Contractor shall protect, defend, save
harmless, and indemnify the City, its officers, agents, and employees from and against any and all
claims, damages, losses, and expenses. including reasonable attorney's fees, occurring, arising, or
resulting from supplying work, services. materials. or supplies in connection with the performance
of this Contract.
A. In the event of either party's material breach of the terms or conditions of this
Contract, the non -breaching party reserves the right to withhold payments or services
until corrective action has been taken or completed. However, the party shall not
exercise this right until they have given written notice of such material breach to the
breaching party and ten days have passed since the receipt of such notice. This
option is in addition to and not in lieu of the parties' right to terminate this Contract
or any other right which State law offers for breach of contract.
B. If either party shall materially breach any of the covenants undertaken herein
or any of the duties imposed upon it by this Contract, such material breach shall
entitle the other party to terminate this Contract, provided that the party desiring to
terminate for such cause shall give the offending party at least twenty days' written
notice, specifying the particulars wherein it is claimed that there has been a violation
entitle the other parry to terminate this Contract, provided that the party desiring to
terminate for such cause shall give the offending party at least twenty days' written
notice, specifying the particulars wherein it is claimed that there has been a violation
hereof, and if at the end of such time, the party notified has not removed the cause
of complaint, or remedied the purported violation, then the termination of this
Contract shall be deemed complete.
8. Non -Discrimination. The Contractor shall conduct its business in a manner which assures
fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national
origin, and, in particular:
A. The Contractor shall maintain open hiring and employment practices and will
welcome applications for employment in all positions, from qualified
individuals who are members of minorities protected by federal equal
opportunity/affirmative action requirements: and,
B. The Contractor shall comply with all requirements of applicable federal, state
or local laws or regulations issued pursuant thereto, relating to the
establishment of non-discriminatory requirements in hiring and employment
practices and assuring the service of all persons without discrimination as to
any person's race, color, religion, sex, Vietnam era veteran's status, disabled
veteran condition, physical or mental handicap, or national origin.
9. Entire Contract. The parties agree that this Contract is the complete expression of
the terms hereto and any oral representation or understanding not incorporated herein is excluded.
Further, any modification of this Contract shall be in writing and signed by both parties.
x.16 P4
- 4 -
•
•
9
•
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day
and year first hereinabove written.
CITY OF PORT ANGELES
Mayor
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson,
City Attorney
A:•.C9$.SPC
- 5 -
THE STORY PEOPLE OF CLALLAM
COUNTY
ATTEST:
B`
Secretary
063
CITY HOTEUMOTEL FUND
GRANT APPLICATION
COVER SHEET
1. Applicant: The Story People of Clallam County
Address: 1320 S. Cherry Street
Port Angeles, WA 98362
Phone: (360)457-3169
Exhibit "A'
•
4: Amount of Funding Requested: S 8,000.00
5. Brief Project Description: The project is to produce the Fourth International Forest
J P P J
6. Storytelling Festival in Port Angeles, Washington
7. September 18, 19, 20, 1998
I hereby certify that I am authorized by The Story People of Clallam County to submit this
application to the City of Port Angeles.
Name/Title: Josephine W. Pedersen
President, The.Story People of Clallam County
Co -Director of International Forest Storvtellina Festival
Signature: Date: ". 2 Ci', 9 7
•
vr�3
STORY PEOPLE- OF CL.kL.LAM COUNTY
ALLOCATION REQUEST TO
1998 CITY OF PORT ANGELES LODGING TAX FUND
5a
A. _ This proposal is a request for funds in the amount of $8,000.00 to help produce the Fourth
International Forest Storytelling Festival, to be held in Port Angeles during the weekend of
September 18, 19, and 20, 1998. These funds will be primarily used to increase our
advertising and mailings to media sources in the Northwestern States, in Canada, and
enable us to penetrate the entire United States to attract more participants.
B. Although the International Forest Storytelling Festival has never received support from
the Lodging Tax Fund during our previous three years, our registration information shows
that the 1997 Festival resulted in over 160 additional overnight stays in Port Angeles
lodging facilities during the weekend of the Festival. 80 people from outside the area who
were here for two nights.
C. One of our goals, in addition to providing an attractive program, is to become self-
sufficient. Our analysis of costs and attendance suggests that we will reach that goal of
self-sufficiency by reaching an attendance of about 300 registrants. We know the program
is attractive for the 1997 attendance of 80 full program (entire weekend) registrants, from
Alaska to Arizona in 1997, exactly doubled from our 1996 pre -registration of 40. While
this shows that we produce a quality program, the kind of event people would expect in
Port Angeles, it also testifies to the limited advertising we have been able to conduct so far,
plus help from word of mouth. advertising also helps us reach people in our local and
rural communities.
For example, Pat Mendoza came to the 1997 International Forest Storytelling Festival as a
guest, and was. then asked to speak on our "open mike," where anyone can sign up to be
heard. On the strength of audience reaction after those 10 minutes, and later confirming
recommendations, Pat Mendoza will be our featured artist during TELLEBRATION!, a
nationally -coordinated event being presented locally in Joyce, Port Angeles, and Sequim
on Saturday, November 22.
Throughout the year, other storytelling events are planned. For example, a storytelling
institute on February 14-15 will feature master teller Donald Davis. He only accepts 12
students who will pay $200.00 for a weekend of instruction. So far, nine have paid their
pre -registration fees and are making arrangements for lodging.
While word of mouth is certainly gratifying, we cannot depend on that alone to bring
about self-sufficiency. Through support of the Lodging Tax Fund, we can "prime the
pump" to bring about self-sufficiency, and shorten the time needed for the International
Forest Storytelling Festival to generate and sustain maximum lodging traffic.
071
This proposal seeks to address the need for assistance in mounting a professional advertising
campaign, and also to provide funds to purchase space in area newspapers and magazines, such
as Sto , elling World, and radio and television media, and pamphleteering state ferries. Our
1997 registrants came here from the western states, from Alaska to Arizona, and many states in
between, as well as from western Canada, as well. (Someone mailed a brochure to a New
Zealand friend, who attended the Festival.) While we intend to concentrate on the western
region, we should expand to include the Midwestern states, and also begin to reach more
potential attendees who live in eastern states.
Of course one measure of the effectiveness of an improved way of getting the word out 'about
an attractive program will be an increase in the number of overnight stays in Port Angeles. As
more people become aware of the program, and perhaps touch base with others who have first-
hand experience, we can expect the number of attendees will increase, thus bringing about a
corresponding increase in motel room occupancy. (Based on these numbers, one would expect
corresponding growth in restaurant and shopping activity.)
We have consulted with Bruce Skinner, International Festival Association, the Port Angeles
Chamber of Commerce and the Juan de Fuca Festival of the Arts, and with Jim Cammack, Ed
Hanson, and Rick Hart. Also we have had advice from Jimmy Neil Smith, of Jonesboro, TN,
founder of the National Storytelling Festival, and from the President of the Orem Friends of the
Library, founder of the Timpangas Storytelling Festival in Utah
The International Forest Storytelling Festival came about after Port Angeles area storytellers
and their friends attended events in other areas of the country and realized that the many
attractions of Port Angeles, scenery, people, and other cultural activities, made our city a prime
location for a storytelling program.. And by their repeat attendance, visitors from as far away as
Alaska and Arizona have voted their agreement. Our surveys of participants (plus repeat -
registrations) tell us we have a fine program: We have the best site from the Yukon to
Tennessee! What we need to do is eet the word out!
-III-
GOALS FOR 1998
1. Increase attendance at the 1998 Fourth International Forest Storytelling Festival by 40 full
program participants. (There were 80 full program prepaid registrations in 1997.)
2. Provide matching funds of $100.00 per school to four more area schools in 1998, to
provide professional storytellers in each school. There were 10 schools in the program. in
1997 that matched the S 100.00 gift offered them by The Storytelling People of Clallam
County.
U7
C7
0 _ _IV_
As mentioned above, outside assistance has been utilized through attendance at other
storytelling events, through discussions with presenters and event coordinators, and
through reading articles in journals such as Storytelling? World. Because of our reputation,
we have found that many really professional storytellers and presenters compete to come
to Port Angeles; many consider it an honor to be invited. Beyond this, the expertise and
judgment of Artistic Director Josephine Pedersen can be counted on to select only the
best.
Coordination of the Forest Storytelling Festival is assured by scheduling the Festival one
year in advance, and notifying the Port Angeles Chamber of Commerce and the Tourist
Bureau. The Juan de Fuca Festival of the Arts schedules no other activity during the
month, and the Washington State Arts Commission funds a Project Grant to help bring
culture to our rural areas
Advance planning and scheduling are necessary for success of the International Forest
Storytelling Festival. It could be adversely affected if competing major events were
scheduled to overlap. Involvement of several key local leaders in planning helps avoid this
problem.
•
We expect to continue use of our survey form which asks attendees where they traveled
from, where thev staved during the International Forest Storvtelling Festival, how they
enjoyed the event, and asks for recommendations for improvement.
The Story People of Clallam County, sponsor of the International Forest Storytelling
Festival, through either the Festival Director, Josephine Pedersen, or Don Patzman, the
Festival Manager, have authority to make adjustments during the Festival program to
insure success. Group consensus is also used.
The International Forest Storytelling Festival program is now a three-day event, insuring
at least a two -night stay per registrant. Some reported remaining for as many as five days.
We have had requests to arrange transportation to Hurricane Ridge for people who have
utilized air or ferry transportation.
We will continue to collect attendance data, and will compare it with information gathered
from previous festivals. The desired end product will be happy and satisfied attendees
who will return again and again, as many have in the past. This will naturally increase the
number of overnight stays and the extent of restaurant and shopping activity.
U13
Again, we anticipate that the proposed increased advertising program will increase
attendance, so that within four years, we will reach the level of 300 full program
participants, the level at which we expect to be self sustaining..
BUDGET WORKSHEET
Request to City Other Cash Contributions Other in -Kind Cont. TOTAL
A.
Personnel
7.200.00
3,600.00
10,800.00
B.
Personal Services
500.00
15,000.00
15,500.00
C.
Project Related Exp. 8,000.00
2,000.00
3,000.00
13,000.00
D.
Travel
1,500.00
1,500.00
E.
Grant Administration
1,500.00
1,500.00
TOTALS 8,000.00
11,200.00
23,100.00
42,300.00
•
Uf�
THE STORY PEOPLE OF CLALLAM COUNTY
1998 INTERNATIONAL FOREST STORYTELLING FESTIVAL
BUDGET
Anticipated Revenue
Ticket Sales
$ 7,500
Story People
1,000
WSC for Arts
1,000
Friends of the Library
5,00
City of Port Angeles
3,600
Total $ 16,600
Expenses
Tellers Fees $ 8,400
Tellers Transportation 1,500
Advertisement • 4,650 ✓
Rent 1,000
Production 300
Insurance 300
Snack Foods 200
Administration 200
Total $ 16,550
• Deatiled Advertisement Budget
Ferry System Ads $ 600
Postage 1,000 Y 6v/,ny 0/1
Brochures, incl. printing
and design 1,600
Out side city newspaper ads 500 /
National Magazine ad 200v ^ ��,/ya✓ , �, �U' y
Festival Tickets 500
Festival 800 phone service 200
Local Banner 50 ✓ -
Total $ 4,650
In kind contributions include meals and lodging, local transportation for tellers est. at $ 1.200. Volunteer hours
estimated at $ 10,000.
•
Exhibit "B"
•
11
•
Aji
U
CONTRACT FOR MUSEUM SERVICES
THIS CONTRACT is entered into this day of 1998,
by and between the City of Port Angeles, Washington, hereinafter
called "City",'and the Clallam County Historical Society (Museum),
a non-profit corporation, hereinafter called "Contractor".
1. It is in the public interest for hotel/motel tax funds to
be expended for museum/visual art center services to promote the
expansion of tourism in the City of Port Angeles.
2. The Contractor desires to provide the above-described
services, utilizing hotel/motel tax funding through the City.
AGREEMENTS
NOW, THEREFORE, in consideration of the above representations
and the payments, covenants and agreements hereinafter mentioned,
to be made -and performed by the parties hereto, the parties
covenant and agree as follows:
A. The Contractor shall provide museum/visual art center
services for the purpose of attracting visitors and encouraging
tourism at the Museum, which is currently located in the old
Clallam County Courthouse. The Contractor will keep the museum
open at least five days a week and at times convenient to visitors
-1- U77
to the City and will provide
_tours for
special visitors or
groups
on a pre -arranged basis. In
addition,
the Contractor will
provide
special displays on a rotating basis, with displays provided
whenever possible in the downtown area.
rMINEF-Mr-TIMVe- - -
(1) The Contractor shall provide the services described
in the Section and as more specifically described in the
attached Exhibit "A".
(2) The Contractor may provide additional services
consistent with those services described in the Section,
provided that the City will compensate the Contractor for each
additional service only to the extent that all services
described within Section have been satisfactorily performed
and to extent that funds remain under the total payment amount
set forth in Section 3.
2. Duration of Contract. The performance of the Contractor
is for one year only and shall commence on the 1st day of January,
1998, and terminate on the 31st day of December, 1998.
3. Compensation and Method of Payment. The City shall pay
the Contractor $4,600 toward the cost of operating museum/visual
art center facilities at which the services specified in Section 1
of this Contract are rendered and for the cost of publicizing or 0
U7V
- 2 -
on a reimbursement basis in equal installment payments of $1,150
due on receipt and acceptance by the City Manager of the
Contractor's quarterly reports as required under Paragraph 4-B of
this Contract. The Contractor will invoice the City for the
quarterly reimbursements.
A. The Contractor shall provide the City with the Museum's 1998
budget, a copy of which is attached hereto as Exhibit "A" and
includes current salaries and benefits for all employees and
classifications of employees, and shall notify the City within
30 days of any increases in salaries or benefits from the
previous year.
B. The Contractor shall maintain accounts and records which
accurately reflect the revenues and costs for the Clallam
County Museum. These financial records and all records
relating to the performance of this Contract shall be
available for City inspection.
C. The Contractor shall provide the City with quarterly reports
fully describing what work has been performed pursuant to this
Contract, how the work relates to the services and activities
set forth in Section 1 identifying how the work has
contributed to increased lodging visits to Port Angeles and
including a current statement of revenues and costs. Said
reports shall accompany the quarterly invoices. The final
quarterly report shall include a complete report describing
and detailing how the performance of the contemplated services
has been accomplished in accordance with this Contract.
D. The Contractor shall use its best efforts to economize on
overhead expenses to the maximum extent feasible in providing
the services to be performed pursuant to this Contract.
P
U79
- 3 -
otherwise
distributing information for
the purpose of
attracting
visitors
to the community. Said amount
shall be paid
quarterly
on a reimbursement basis in equal installment payments of $1,150
due on receipt and acceptance by the City Manager of the
Contractor's quarterly reports as required under Paragraph 4-B of
this Contract. The Contractor will invoice the City for the
quarterly reimbursements.
A. The Contractor shall provide the City with the Museum's 1998
budget, a copy of which is attached hereto as Exhibit "A" and
includes current salaries and benefits for all employees and
classifications of employees, and shall notify the City within
30 days of any increases in salaries or benefits from the
previous year.
B. The Contractor shall maintain accounts and records which
accurately reflect the revenues and costs for the Clallam
County Museum. These financial records and all records
relating to the performance of this Contract shall be
available for City inspection.
C. The Contractor shall provide the City with quarterly reports
fully describing what work has been performed pursuant to this
Contract, how the work relates to the services and activities
set forth in Section 1 identifying how the work has
contributed to increased lodging visits to Port Angeles and
including a current statement of revenues and costs. Said
reports shall accompany the quarterly invoices. The final
quarterly report shall include a complete report describing
and detailing how the performance of the contemplated services
has been accomplished in accordance with this Contract.
D. The Contractor shall use its best efforts to economize on
overhead expenses to the maximum extent feasible in providing
the services to be performed pursuant to this Contract.
P
U79
- 3 -
5.
Travel. The City --has
adopted policies
for the
reim-
bursement
of travel expenses.
Designed to conserve
public
funds,
these policies limit reimbursement for transportation, lodging and
meal expenses to Federal per diem standards (attached as Exhibit
"B"). The City strongly encourages the Contractor to adopt similar
policies for any travel supported by City hotel/motel tax funds.
6. T_ndenendent Contractor Status. The relation created by
this Contract is that of independent contracting entities. The
Contractor is not an employee of the City and is not entitled to
the benefits provided by the City to its employees. The
Contractor, as an independent contractor, has the authority to
control and direct the performance of the details of the services
to be provided. The Contractor shall assume full responsibility
for payment of all Federal,- State, and local taxes or contribu-
tions imposed or required, including, but not limited to, unemploy-
ment insurance, Social Security, and income tax.
7. Hold Harmless and Indemnification. The Contractor shall
protect, defend, save harmless, and indemnify the City, its
officers, agents, and employees from and against any and all
claims, damages, losses, and expenses, including reasonable
attorney's fees, occurring, arising, or resulting from the perfor-
'USO
- 4 -
•
mance of this Contract and the use by the Contractor of space in
the City Light Building.
8. Breach.
A. In the event of either party's material breach of the terms or
conditions of this Contract, the non -breaching party reserves
the right to withhold payments or services until corrective
action has been taken or completed. However, the party shall
not exercise this right until they have given written notice
of such material breach to the breaching party and ten days
have passed since the receipt of such notice. This option is
in addition to and not in lieu of the parties' right to
terminate this Contract or any other right which State law
offers for breach of contract.
B. If either party shall materially breach any of the covenants
undertaken herein or any of the duties imposed upon it by this
Contract, such material breach shall entitle the other party
to terminate this Contract, provided that the party desiring
to terminate for such cause shall give the offending party at
least twenty days' written notice, specifying the particulars
wherein it is claimed that there has been a violation hereof,
and if at- the end of such time, the party notified has not
removed the cause of complaint, or remedied the purported
violation, then the termination of this Contract shall be
deemed complete.
9. Non -Discrimination. The Contractor shall conduct its
business in a manner which assures fair, equal and non-
discriminatory treatment of all persons, without respect to race,
creed or national origin, and, in particular:
A. The Contractor shall maintain open hiring and employment
practices and will welcome applications for employment in all
positions, from qualified individuals who are members of
minorities protected by federal equal opportunity/affirmative
action requirements; and,
U$i
- 5 -
B. The Contractor shall comply with all requirements of
applicable federal, state or local laws or regulations issued
pursuant thereto, relating to the establishment of non-
discriminatory requirements in hiring and employment practices
and assuring the service of all persons without discrimination
as to any person's race, color, religion, sex, Vietnam era
veteran's status, disabled veteran condition, physical or
.mental handicap, or national origin.
10. Entire Contract. The parties agree that this Contract is
the complete expression of the terms hereto and any oral repre-
sentation or understanding not incorporated herein is excluded.
Further, any modification of this Contract shall be in writing and
signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to
be executed the day and year first hereinabove written.
CITY OF PORT ANGELES CLALLAM COUNTY HISTORICAL
SOCIETY
By: By: r i,. ✓1�v� w�
Mayor sident
ATTEST: ATTEST:
Becky J. Upton, Clerk Secretary
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney COXCH
0-342
- 6 -
C�
Clallam County Historical Society 1998 Budget
$32,700.00
Expenditures
Wages
Budget._
Revenues
4,900,.00
Membership
6,100.00
Donations
5,000.00
Museum Store (net)
1,500.00
Research/copy income
300.00
Hotel/motel
4,600.00
I nvestment- income
5,600.00
Reserve
9,600.00
$32,700.00
Expenditures
Wages
17,600.00
Personnel Benefits
4,900,.00
Strait News -History
800.00
Dues, fees, license
350.00
Office supplies
1,000.00
Postage
700.00
Liability insurance
900.00
Advertising/publishing
800.00
Museum programs
50.00
Conservation
1,500.00
Equipment/maintenance
500.00
Outside photography
200.00
Exhibit production
200.00
Moving
3,000.00
Fundraising
200.00
------------------
$32,700.00
•
033
Exhibit "A"
THE MUSEUM OF THE CLALLAM COUNTY HISTORICAL
SOCIETY
P.O. Box 1327
Port Angeles, WA 98362-0244
360-417-2364
PROPOSED USE OF HOTEL/MOTEL TAX FUNDS
FROM THE CITY OF PORT ANGELES
Amount Received $4,600.00
Disbursements:
Wages $4,000.00
Advertising 400.00
Exhibit Production 200.00
TOTAL. $4,600.00
03
•
11
•
CONTRACT FOR TOURIST INFORMATION AND
TOURIST PROMOTION SERVICES
THIS CONTRACT is entered into this I I day of MfiRcti 1998, by and between the
City of Port Angeles, Washington, herein -after called "City", and the Port Angeles Lions Club, a
non-profit corporation, hereinafter called "Contractor".
jaus-w-jaeffm•
It is in the public interest for lodging tax (also known as hotel/motel tax) funds to be
expended for tourist promotion services in the City of Port Angeles.
2. Pursuant to RCW 67.28.1815, the City of Port Angeles is authorized to expend
special excise tax funds for "tourist promotion purposes", which is defined in RCW 67.28.080(6)
to mean activities and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and
welcoming tourists, developing strategies to expand tourism, operating tourism promotion agencies,
and funding marketing of special events and festivals designed to attract tourists.
3. The Contractor desires to provide tourist promotion services in the form of
advertising, publicizing, or otherwise distributing information for the purpose of attracting and
welcoming tourists and operating tourism promotion agencies.
NOW, THEREFORE, in consideration of the above representations and the payments,
covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto,
the parties covenant and agree as follows:
•
u85
1. Scope of
TouristA. Promotion
•
The Contractor will provide tourist promotion services in the form of
advertising, publicizing, or marketing for the Port Angeles Lions Club's
Second Annual Strait Bluegrass Festival to be held at the Clallam county
Fairgrounds on September 11 - 13, 1998 in accordance with its application
for lodging tax funding, which is attached hereto as Exhibit A.
The Contractor may provide additional services consistent with those
services described in this Section, provided that the City will compensate the
Contractor for each additional service only to the extent that all services
described within this Section have been satisfactorily performed and to the
extent that funds remain under the total payment amount set forth in Section
3.
2. Duration of Contract. The performance of the Contractor shall commence on the 1 st
day of January, 1998, and terminate on the 31st day of December, 1998. The duration of the
Contract may be extended or terminated upon the mutual written agreement of the parties hereto and
pursuant to the terms and conditions of the Contract.
3. Compensation and Method of Payment. The City shall pay the Contractor $900
toward the cost of the services specified in Section 1 of this Contract. Said amount shall be paid
on a reimbursement basis due on receipt and acceptance by the City Manager of the Contractor's
report as required under Section 4 of this Contract. The Contractor will invoice the City for the
reimbursement.
A. The contractor shall provide the City with its 1998 budget, which is attached
to this contract as Exhibit B.
B. The contractor shall maintain accounts and records which accurately reflect
its revenues and costs. These financial records and all records relating to the
-2- 086
B. The contractor shall maintain accounts and records which accurately reflect
its revenues and costs. These financial records and all records relating to the
performance of this Contract shall be available for City inspection.
C. The Contractor shall provide the City with a report fully describing what
work has been performed pursuant to this Contract and how the work relates to the
services and activities set forth in Section 1, identifying how the work has
contributed to increased lodging visits to Port Angeles, and including a current
statement of revenues and costs. Said report shall accompany each invoice. The
final report shall include a complete report describing and detailing how the
performance of the contemplated services has been accomplished in accordance with
this Contract.
D. The Contractor shall use its best efforts to economize on overhead expenses
to the maximum extent feasible in providing the services to be performed pursuant
to this Contract.
5. Independent Contractor Status. The relation created by this Contract is that of
independent contracting entities. The Contractor is not an employee of the City and is not entitled
to the benefits provided by the City to its employees. The Contractor, as an independent contractor,
has the authority to control and direct the performance of the details of the services to be provided.
The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or
contributions imposed or required, including, but not limited to, unemployment insurance, Social
Security, and income tax.
6. Hold- Harmless and Indemnification. The Contractor shall protect, defend, save
harmless, and indemnify the City, its officers, agents, and employees from and against any and all
claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or
resulting from supplying work, services, materials, or supplies in connection with the performance
of this Contract.
A. In the event of either party's material breach of the terms or conditions of this
Contract, the non -breaching parry reserves the right to withhold payments or services
until corrective action has been taken or completed. However, the party shall not
exercise this right until they have given written notice of such material breach to the
breaching party and ten days have passed since the receipt of such notice. This
option is in addition to and not in lieu of the parties' right to terminate this Contract
or any other right which State law offers for breach of contract.
B. If either parry shall materially breach any of the covenants undertaken herein
or any of the duties imposed upon it by this Contract, such material breach shall
3 - 3/
hereof, and if at the end of such time, the party notified has not removed the cause
of complaint, or remedied the purported violation, then the termination of this
Contract shall be deemed complete.
8. Non -Discrimination. The Contractor shall conduct its business in a manner which assures
fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national
origin, and, in particular:
A. The Contractor shall maintain open hiring and employment practices and will
welcome applications for employment in all positions, from qualified
individuals who are members of minorities protected by federal equal
opportunity/affirmative action requirements; and,
B. The Contractor shall comply with all requirements of applicable federal, state
or local laws or regulations issued pursuant thereto, relating to the
establishment of non-discriminatory requirements in hiring and employment
practices and assuring the service of all persons without discrimination as to
any person's race, color, religion, sex, Vietnam era veteran's status, disabled
veteran condition, physical or mental handicap, or national origin.
9. Entire Contract. The parties agree that this Contract is the complete expression of Is
the terms hereto and any oral representation or understanding not incorporated herein is excluded.
Further, any modification of this Contract shall be in writing and signed by both parties.
0 8 IS
-4-
•
•
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day
and year first hereinabove written.
CITY OF PORT ANGELES
Mayor
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson,
City Attorney
A:\C99.LC
0
!&E
PORT ANGELES LIONS CLUB
By: TA
Pr sident
ATTEST:
`JSecretary
080
Exhibit "A'
CITY HOTEL/MOTEL FUND •
GRANT APPLICATION
Port Angeles Lions Club
P.O. Boz 466
Port Angeles, WA 98362
Bob Titus, President
417-4701
Amount of Funding Requested: $1,000 .
The Port Angeles Lions Club is requesting $1,000 from the City of Port Angeles Lodging Tax
Fund to support the 2nd Annual Strait Bluegrass Festival to be held at the Clallam County
Fairgrounds on September 1 I-13, 1998.
I hereby certify that I am authorized by the Port Angeles Lions Club to submit this application to
the City of Port Angeles.
W-tZw�l v;AL'J. Titus, President
20
November, 1998 0
090
0
SUMMARY/REVIEW
The Port Angeles Lions Club had been looking for some time for a major project to provide our
club with additional funds to be used in support of the less fortunate in our community. With a
reduction of government support at all levels, service clubs such as the Lions have seen a steady
increase in requests for assistance over the last few years and have been unable to keep up with _
the increased volume of requests. After considering a variety of projects, the Lions Club decided
that sponsoring an annual bluegrass music festival in Port Angeles offered us the best
opportunity for generating significant revenues while utilizing the talents and labor pool offered
by our membership. Thus we sponsored the first annual Strait Bluegrass Festival in September
1997 and drew 355 paying customers to the two-day event.
•Considering that a utilized all -volunteer labor and didn't start working on the project until
April, we were very happy to make almost S 1.000 from the festival in 1997. This was
particularly gratifying, considering all the first year mistakes that we made and the knowledge
we gained. We feel certain that we can grow the festival annually to the point were we will have
1,000-2,000 attendees within a few years. Similar festivals in other rural areas have attendance
figures ranging from 1,000 to 10.000 fans annually and draw people from a large geographical
area. In researching this project we found that there were no major festivals in the Northwest in
September and in talking to other festival sponsors on the West Coast, and the regional bands
that we brought to Port Angeles, it was the consensus of everyone that we had all the ingredients
for hosting a very successful festival.
•
09A.
OPPORTUNITY/PROBLEM STATEMENT
This project has the potential to bring a significant number of people to our town after the close
of the prime tourist season. If the festival is ultimately as successful as we hope there is the
potential to fill 200-300 hotel/motel rooms. In addition, the community will benefit from the
festival on an ongoing basis as the Lions Club returns the funds that the festival will generate
back to the less fortunate. One hundred percent of the proceeds are returned to the community
less only direct out of pocket expenses incurred by the club. Thus the hotel/motel owners and
other area businesses will benefit from increased customers and the community's needy will
benefit year -around from increased funding for their special needs.
GOALS AND OBJECTIVES STATEMENT 0
The goal of the Lions Club is to generate funds to be returned to the community. The Strait
Bluegrass Festival will help us to achieve our goal if it can provide a sizeable. consistent source
of funds over the years. Based on our budget projections we can be completely self sufficient
when attendance reaches 1000 which should be within the next year or two.
WORK PLAN SCHEDULE
Support for this project comes entirely from our membership and we have not. nor do we
contemplate, utilizing any consultants. We do, however, intend to work with other community
groups to offer them an opportunity to provide assistance and receive financial support from the
qJn
:.
proceeds of the festival. In 1997 we involved members from four other peninsula service clubs to
assist us. In addition, we were very successful in soliciting financial support from the business
community and in particular radio station KONP. KONP was a major festival sponsor and
provided thousands of dollars worth of free and reduced cost advertising, as well as establishing
a web site for the festival. We expect to continue this close relationship in the future.
We have also discussed joint marketing with Port Townsend, which hosts their small boat
festival the same weekend as the Strait Bluegrass Festival. The idea would be to jointly promote
both events in pre -event ads and to have on-site advertising for the other event in an effort to
attract additional tourists to both events (one day in Port Angeles and one day in Port
Townsend). We are also exploring the possibility of working with Victoria, BC to have them
0 host a festival the same weekend so that tourists could commute between festivals on the Coho.
•
The only major potential obstacle. to our event's success, other than lack of attendance, is to
become too successful. The City has a "Outdoor Music Festival' ordinance that requires law
enforcement personnel to be onsite during all hours of the event (1 officer for every 200
attendees) plus additional officers to oversee traffic starting 2 hours prior to opening until 2
hours after closing (again 1 officer for every 200 attendees). As you can see this could rapidly
become very expensive. We recognize that the ordinance is fairly old and was undoubtedly a
response to Woodstock or a similar event. however, by holding the event at the fairgrounds we
feel that extra law enforcement officials are not necessary. We utilized service club members to
assist with parking and event security and had no problems this year. I know it is not the function
093
of the advisory committee to deal with issues such as this but a change in the ordinance could
potentially be more valuable than the direct funding we are requesting.
EVALUATION STATEMENT
The degree of success of the festival will be evaluated within 30 days after the event when all
bills have been received and a final accounting made. If overnight lodging counts are important
we could survey attendees at the gate to determine if they are local or have traveled from outside
of the area. Of the 355 attendees at the 1997 festival approximately 60 were from out of county
with 15 coming from Canada. Obviously at a 2 -day event (next year will be 3 days) people are
staying overnight and visiting area businesses. In 1998 the festival will have acts performing
until 11:00 P.M. on both Friday and Saturday nights which would almost ensure overnight stays.
Having drawn 355 attendees in 1997 we are hoping to double this number for 1998 and will use
ing da
a figure of 700 or more as a measure of success. The festival should be self-supporting once
attendance reaches 1000 or more.
•
BUDGET
REVENUES
Actual 1997
Tickets Sales $5,524.00
Food Sales $2,082.63
Vendor Rentals $560.00
Sponsorships $2,825.00
Request to City na
Total $10,991.63
EXPENSES
Printing, Postage & Advertising
$3,254.82
Bands
$2,100.00
Fair Grounds Rental
$1,346.00
Cleanup
$0.00
Food
$1,751.11
Equipment Rental
$88.43
Payment to Other Service Clubs
$863.79
Misceilaneous
$532.14
Total
$9,936.29
1998 Budget
$10,000.00
$4,500.00
$640.00
$4,000.00
$1,000.00
$20.140.00
$5,000.00
$3,000.00
$2,000.00
$200.00
$3,500.00
$200.00
$1,000.00
$750.00
$15.650.00
U 0 J
Exhibit "B"
•
•
U fj G
CONTRACT ACT FOR TOURIST INFORMATION AND
TOURIST PROMOTION SERVICES
THIS CONTRACT is entered into this day of , 1998, by and between the
City of Port Angeles, Washington, herein -after called "City", and the Port Angeles Chamber of
Commerce and the North Olympic Visitor and Convention Bureau, non-profit corporations,
hereinafter called "Contractor".
1. It is in the public interest for hotel/motel tax funds to be expended for tourist
promotion services in the City of Port Angeles.
2. Pursuant to RCW 67.28.1815, the City of Port Angeles is authorized to expend
special excise tax funds for "tourist promotion purposes", which is defined in RCW 67.28.080(6)to
mean activities and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and
welcoming tourists, developing strategies to expand tourism, operating tourism promotion agencies,
and funding marketing of special events and festivals designed to attract tourists.
3. The Contractor desires to provide tourist promotion services in the form of
advertising, publicizing, or otherwise distributing information for the purpose of attracting and
welcoming tourists and operating tourism promotion agencies.
NOW, THEREFORE, in consideration of the above representations and the payments,
covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto,
•
the parties covenant and agree as follows:
1. Scope of Services.
The Contractor will maintain and operate a tourist facility for the distribution
of tourist -related information as follows:
(1) The Contractor will furnish the following services:
(a) Services generally considered to be of an informational and
assistance nature to tourists or visitors to the community,
including travel directions, directions to points of interest,
lodging accommodations and other hospitality services,
recreational activities, cultural events, emergency services,
and other referral services.
(b) Interpretive displays, audio-visual programs, or other media
designed at promoting the City and County tourist attractions.
(2) Hours of Operation: The Contractor, to the maximum extent
feasible, shall maintain hours of operation for the information facility
sufficient to keep it open and available to the public the year around,
but particularly, will adjust hours of operation to best cover the peak
tourist months. During the generally recognized tourist season, hours
of operation, as much as possible, shall be coordinated with the
arrival and departure schedule of the Black Ball Transport, Inc.,
"COHO".ferry system or such other schedule of operation so as to
provide optimum coverage in proportion to the demand on the
facility for tourist services.
(3) Staffing: The Contractor will provide qualified, trained staff to
operate the tourist information facility in a professional and
competent manner.
(1) The Contractor will perform tourist promotion services in the form
of a joint marketing program, in accordance with the lodging tax
funding request set forth in the attached Exhibit "A" (except that the
toll free 1-800 number will be excluded) and the revised, more
- 2 - 0�s
. detailed funding allocation set forth in the attached Exhibit `B".
(2) The Contractor agrees that all tourist promotion funds received from
the City will promote tourism within the City of Port Angeles and not
individual members of the Contractor.
C. Additional Services.
The Contractor may provide additional services consistent with those
services described in this Section, provided that the City will
compensate the Contractor for each additional service only to the
extent that all services described within this Section have been
satisfactorily performed and to the extent that funds remain under the
total payment amount set forth in Section 3.
2. Duration of Contract. The performance of the Contractor shall commence on the I st
day of January, 1998, and terminate on the 31st day of December, 1998. The duration of the
Contract may be extended or terminated upon the mutual written agreement of the parties hereto and
0 pursuant to the terms and conditions of the Contract.
•
3. Compensation and Method of Payment. The City shall reimburse the Contractor for
services rendered as specified in Section 1 as follows:
A. Maintenance and Operation of Tourist Facility aniiWourist Promotion
Activities. -
In consideration of the services to be performed in Section 1 with respect to
maintenance and operation of the tourist facility and other tourist promotion
activities, and upon receipt and acceptance by the City Manager of the Contractor's
monthly invoices for maintenance and operation expenses and invoices for
advertising expenses, the City will reimburse the Contractor for services rendered
provided that the total of the monthly payments shall not exceed $37,000.00 for the
operation of the Visitor Center or $32,300 for the joint marketing program.
B. Annual Dues.
The City will also pay to the Contractor the additional sum of $527.00, representing
dues for the City as a member of the Chamber for calendar year 1998.
- 3 - 000-
4. Record Keeping and Reporting. 0
A. The Contractor shall provide the City with the 1998 budgets of the Port
Angeles Chamber of Commerce and the North Olympic Peninsula Visitor and
Convention Bureau, copies of which are attached hereto as Exhibit "C" and include
current salaries and benefits for all employees and classifications of employees, and
shall notify the City within 30 days of any increases in salaries or benefits from the
previous year.
B. The Contractor shall maintain accounts and records.which accurately reflect
the revenues and costs for the operation of the Port Angeles Chamber of Commerce
and Tourist Information Facility. Accounting for maintenance and operation of the
Port Angeles Visitor Information Center, as a separate cost center, shall be
maintained by the Contractor. These financial records and all records relating to the
performance of this Contract shall be available for City inspection.
C. The Contractor shall provide the City with reports fully describing what work
has been performed pursuant to this Contract, how the work relates to the services
and activities set forth in Section 1, identifying how the work has contributed to
increased lodging visits to Port Angeles, and including a current statement of
revenues and costs. Said reports shall accompany the monthly invoices. The final
monthly report shall include a complete report describing and detailing how the
performance of the contemplated services has been accomplished in accordance with
this Contract.
D. - The Contractor shall use its best efforts to economize on overhead expenses
to the maximum extent feasible in providing the services to be performed pursuant
to this Contract.
5. Travet. The City has adopted policies for the reimbursement of travel expenses.
Designed to conserve public funds, these policies limit reimbursement for transportation, lodging
and meal expenses to Federal per diem standards (attached as Exhibit "D"). The City strongly
encourages the Contractor to adopt similar policies for any travel supported by City hotel/motel tax
funds.
6. Independent Contractor Status. The relation created by this Contract is that of
independent contracting entities. The Contractor is not an employee of the City and is not entitled
•
- 4 - L
0 to the benefits provided by the City to its employees. The Contractor, as an independent contractor,
has the authority to control and direct the performance of the details of the services to be provided.
The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or
contributions imposed or required, including, but not limited to, unemployment insurance, Social
Security, and income tax.
7. Hold Harmless and Indemnification. The Contractor shall protect, defend, save
harmless, and indemnify the City, its officers, agents, and employees from and against any and all
claims, damages, losses, and expenses, including reasonable attorney's fees; occurring, arising, or
resulting from supplying work, services, materials, or supplies in connection with the performance
of this Contract.
8. Breach.
A. In the event of either party's material breach of the terms or conditions of this
Contract, the non -breaching party reserves the right to withhold payments or services
until corrective action has been taken or completed. However, the party shall not
exercise this right until they have given written notice of such material breach to the
breaching party and ten days have passed since the receipt of such notice. This
option is in addition to and not in lieu of the parties' right to terminate this Contract
or any other right which State law offers for breach of contract.
B. If either party shall materially breach any of the covenants undertaken herein
or any of the duties imposed upon it by this Contract, such material breach shall
entitle the other party to terminate this Contract, provided that the party desiring to
terminate for such cause shall give the offending party at least twenty days' written
notice, specifying the particulars wherein it is claimed that there has been a violation
hereof, and if at the end of such time, the party notified has not removed the cause
of complaint, or remedied the purported violation, then the termination of this
Contract shall be deemed complete.
9. Non -Discrimination. The Contractor shall conduct its business in a manner which assures
fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national
origin, and, in particular: •
A. The Contractor shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members
of minorities protected by federal equal opportunity/affirmative action requirements; and,
B. The Contractor shall comply with all requirements of applicable federal, state or local laws
or regulations issued pursuant thereto, relating to the establishment of non-discriminatory
requirements in hiring and employment practices and assuring the service of all persons
without discrimination as to any person's race, color, religion, sex, Vietnam era
origin.
veteran's status, disabled veteran condition, physical or mental handicap, or national
10. Entire Contract. The parties agree that this Contract is the complete expression of
the terms hereto and any oral representation or understanding not incorporated herein is excluded.
1.0
- 6 -
L`
0
•
Further, any modification of this Contract shall be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day
and year first hereinabove written.
CITY OF PORT ANGELES
Mayor
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson,
City Attorney
A:\C98.CHA
PORT ANGELES CHAMBER OF COMMERCE
C -
Secretary
NORTH OLYMPIC VISITOR AND CONVENTION
BUREAU
By. r
President
ATTEST:'--) C,
By: it
S�Cretary
i
- 7 -
�0
Exhibit "A"
from the
Port Angeles Chamber of Commerce
and the
North Olympic Peninsula
Visitor & Convention Bureau
e
AV`s
•
r�
u
•
from the
Port Angeles Chamber of Commerce
Forks Chamber of Commerce
Sequim-Dungeness Valley Chamber of Commerce
Clallam Bay-Sekiu Chamber of Commerce
North Olympic Peninsula
Visitor & Convention Bureau
-105
i05
SUMMARY OF CONTENTS •
I. joint Statement
.
II. Current Aspects and Trends of Tourism
on the North Olympic Peninsula
.
III. Market Analysis
.
IV. Goal
V. Strategies
VI. Objectives
VII. In Closing
•
by the Chambers of Commerce of Clallam County
and the North Olympic Peninsula Visitor & Convention Bureau
I.
JOINT STAMMENT
0 The Chambers of Clallam County and the NOPVCB have
pledged to work together on common promotional ground.
We are pleased to submit this joint marketing proposal for your
consideration in allocating room tax- funds for the next three
to five years. We believe that a cooperative effort and a syner-
gistic attitude will be of the greatest benefit in increasing
tourism throughout the Peninsula, for each city and the county
as a whole.
10
II. �
CUMZENT ASPECTS AND TRENDS
OF TOURISM
ON THE NORTH OLYMPIC PENINSULA
One of the best indicators of tourism trends is room tax revenues. For the last five years, they have been
stagnant or shown very little growth. Clallam County has actually seen a decrease in total room rentals.
Between 1988 and 1994, Clallam County saw a 1.8% increase in room sales*. After factoring in room rate
increases, there has been a net loss of market share.
1992 1993 1994 1995 1996
Port Angeles
164,671
165,118(+0.01%)
165,236 (flat)
173,510 (+5%)
172,608(-0.05%)
Forks
37,773
29,041
31,221
33,263
33,358
Sequim
34,370
32,625
35,111
46.079
43,289
Port Townsend
114,485
118,215
112,498
125,166
137,520
Clallam County
93,365
95,366 (+2.1%)
82,427 (-13.5%)
99,851 (+21.1%)
87,864 02%)
Jefferson County
1 72,858
94,531
1 81,765
1 100,264
1 109,045
Another source of visitation levels is the yearly Olympic National Park count. Over the last five years,
these have risen from 3.6 million to 4.3 million. This increase in Park visitation is not reflected in hotel/
motel revenue figures. When considered with the net loss in room nights, it shows a pattern of non -tax
generating day trips and pass-through visitation that doesn't capture extended stays. -
1992
1993
1994
1995
1996
1997
3.6 million
3.6 million
4.3 million
1 4.6 million
4.3 million
up 35% YTD
A look at the passenger counts of the previous five years for the Coho ferry to Victoria also shows a
pattern of flat or declining travel. In addition, the Dean Runyon study found that two thirds of those inter-
viewed had not visited the Peninsula before; only one third were repeat visitors. We can conclude that we
need to generate more overnight stays, and that we need to increase repeat visitation.
Vehicles
Percentage increase/decrease over prior year
1992 1993 1994 1995 1996 1997 (to Aug.)
+.010
-.061
+.043
+.043
-.041
-.025
Passengers
+.039
-.075
-.022
+.042
-.033
-.033
*1994 Dean Runyon study
•
•
i08
• III.
MARKET ANALYSIS
According to the study conducted in 1994 by Dean Runyon, based on over 1000
site interviews, we have ascertained the following:
• The majority of visitors to our area come from the Pacific region of the US, including Wash-
ington, Oregon and California. Metropolitan Seattle is the biggest Washington market.
Foreign visitors account for one in eight visitors, half of whom are Canadian.
• First time visitors are common. Less than one third have been here before. For those who
have been here before, the number of previous visits is low, indicating a pattern of only
periodic travel.
• Average length of stay is about two nights. Eighty per cent of travelers are on vacation or
coming to see family and friends. The most common travel party is two people, a bit higher in
0 size during the summer.
Some important considerations: the perception of our location as remote is a sig-
nificant factor in whether tourists choose to visit; transportation is an issue as well;
and the Olympic Peninsula is not perceived as a destination. Other considerations
include:
• Demographics: Average age is 45, well educated and with a household income of about $47,000.
Travelers who stay in commercial accommodations generate approximately $183.00 a day in
spending.
• Seventy-three per cent of all visitors to the Olympic Peninsula visit Olympic National Park and
Port Angeles.
• The top reason for visiting the Olympic Peninsula is to see Olympic National Park and the sce-
nic wonders of the area. Other important reasons are urban activities, such as shopping and
historical/cultural activities, and visiting family and friends. (From the 1994 Dean Runyon study.)
•
.LO9
Based on consideration of the preceding mar-
ket situation, the Chambers and the NOPVCB
intend to increase tourism by presenting the
North Olympic Peninsula as a destination to en-
courage longer stays; by increasing repeat
visitation; by increasing spring and fall travel;
and by developing partnerships with private en-
terprise to leverage marketing dollars. The results
of these efforts will be measurable by increases
in the room tax revenues of 5% a year for the
next three years (1998 - 2000).
•
•
• V
Strategies
To accomplish this goal, we will implement the
following strategies:
1. Capitalize on the presence of Olympic National Park.
2. Emphasize the Peninsula's inherent natural and cultural at
tractions in all promotions, tying together each area's
theme.
3. Promote special events year-round.
4. Promote and facilitate better customer service.
• 5. Expand and integrate tourism promotion on the Internet.
6. Continue to develop and expand our current niche markets
including group tours, RV promotion, film and video,
meetings and conventions, marine opportunities, and the
international market, specifically Germany, Great Britain
and Asia.
7. News media promotion.
8. Continue and expand efforts to provide information and
assistance to visitors and prospective visitors.
9. Conduct conversion and evaluation studies for all projects
funded under this proposal.
VI. •
Objectives
These are the means by which we will achieve the strategies.
l To capitalize on Olympic National Park:
*Trade shows targeting outdoor activities: Seattle/Portland Sportsman Shows,
Trailfest'98, Bike Show and others. (E)*
• Support/enhance partnerships with ONP. (E)
• Promote ONP through web site. (E)
e Print promotions aimed at outdoor activities. (E)
2. Emphasize the Peninsula's inherent natural and cultural attractions in
all promotions, tying together each area's theme and addressing visitors'
perceptions of the Peninsula as a destination: .
• Co-op ad campaigns that connect each city's theme with the larger county theme
and with each other's campaigns, i.e. `Visit (name of city) on Washington's Olympic
Peninsula," using same type style, logo and/or slogan. (N)
s Tie each city's theme into promotions about specific events or destinations. (N)
• Create a peninsula -wide Adventure Guide. (N)
• Investigate tie-ins with Coastal Corridor program. (N)
• Expand promotion of eco -tourism and soft adventures. (E)
3. Promote special events year-round:
e Produce a county -wide calendar of events that lists everything going on in the
whole area; update quarterly as events are added; mail yearly and periodic calendars
to all relevant state contacts and media entities; act as clearing house for community
events. (N)
• Provide promotional support for special events through existing promotions. (N)
• Tie in all event promotions with local and county themes. (N)
• Develop Internet page for each event. (N)
• Inclusion in press packets and updates to regional calendars. (C)
'C = Continuing activity / E = Expands on continuing activity / N = New activity
0 (Objectives, coni.)
0
4. To promote and facilitate customer service and cross -selling
relationships:
• Offer seminars for front-line service personnel. (C)*
• Sponsor Secret Visitors' program. (N)
• Awards program for tourism businesses: 'Tourist Host.' (N)
• Visitor Center staff training and incentives. (C)
S. Expand Internet marketing:
• Install counters and response mechanism on each home page. (N)
• Off season coupons available on net. (N)
• Accommodation listings with phone numbers and web addresses. (N)
• Control content internally and get staff training by contracting out for web
services. (N)
• Create specific web pages for special events. (N)
• Add beneficial links to other sites such as Victoria, BC. (E)
6. Continue to expand and develop our current niche markets:
Meetings and Conventions -
• Advertise in Northwest Meeting Planners guide. (C)
• Produce an Olympic Peninsula Meeting Planner Guide highlighting meeting
locations. (N)
• Attend MTC and the Summit trade shows. (E)
• Join Western Association of VCB, Tourism Victoria and the Association of Society
Executives. (E)
• Redesign and print Vern Burton information for the City of Port Angeles. (N)
• Direct mail campaign to ad leads and meeting planner list with follow-up telephone
calls. (E)
• Conduct a meeting planners' familiarization tour. (N)
• Update meeting location list and readerboard list. (C)
• Sales blitz to Seattle every year. Add Portland and Victoria in upcoming years. (C)
'C = Continuing activity / E = Expands on continuing activity / N = New activity
.j -4 n
yJL%J
(Objectives, con't.) _
Film and Video Recruitment -
• Buy a digital camera and zip drive storage, and start a digital photo library for quick
response to film leads. Tie into Olympic National Park digital photo library. (N)
• Attend the 1998 Location Expo with the State Film and Video Office. (N)
• Letterhead and business cards for Olympic Peninsula Film Commission. (N)
• Produce an Olympic Peninsula Film and Video resource guide for employment and
possible contractors, such as caterers, flight rentals, etc. (N)
• Start and maintain a slide file from outside sources like the state tourism division
and ONP. (N)
Buy quantities of KC publication, Olympic: The Continuing Story," for a direct mail
campaign about the beauty of our area to location scouts. (C)
Group Tours -
• Attend the National Tour Association annual fall meeting, TIA POW WOW trade
show. (C)
• Organize a follow-up direct mail campaign to tour operators. (C)
Include a page in the NTA Internet site; update our Internet site to include a page
for travel agents and tour operators. (N)
International Visitors -
• Buy a supply of Olympic Peninsula books in foreign languages, and direct mail them
to overseas operators as gifts and information. (N)
• Develop multi -language signs for the Peninsula, especially at access points. Lan-
guages to be included would be German and Japanese. (N)
• Cooperate with the state tourism division on international marketing efforts. (N)
Marine Opportunities -
e Work to have the Navy stop at the Ports on the way to Seattle Seafair for tours and
to pick up passengers to deliver to Seafair. (C)
a Work with a Canadian company on another cruise ship visit. Work to establish
cruises from Seattle to Port Townsend on the Victoria Clipper, coupled with tours of
the area. (C)
Increase small passenger cruise ships for Sequim and Neah Bay. (C)
RV Promotion -
• Attend Tacoma RV Show. (N)
• Advertise in RV Life Directory. (N)
'C = Continuing activity / E = Expands on continuing activity / N = New activity
0 (Objectives, coni.)
7. News media promotions:
• Contract with a local writer to create press releases. (N)
• Use a clipping service. (N)
• Host individual writers as referred by the state tourism division. (C)
• Apply again for a regional Press Fam grant from the state tourism division. (C)
• Host regional Fam Tour. (N)
• Produce a list of writers and publications that would run articles about the Olympic
Peninsula. (N)
• Produce and direct mail a "What's New?" newsletter to media contacts. (C)
• Join Travel Writers Association. Work towards hosting Travel Writers Association
with Victoria. (N)
8. Continue and expand efforts to provide information and assistance to
visitors and prospective visitors:
• Continue to operate current Visitor Centers. (C)
• Continue to mail information to those who request information in response to pro
motions. (C)
• Continue the 1-800 number programs in place to service inquiries about traveling
to the Peninsula. (C)
9. Conduct evaluation studies for all projects funded under this proposal:
* Run evaluation study for all chambers and the bureau, measuring. projects' effec-
tiveness. (C)
* Pursue grant for a new tourism survey like the Runyon study to be conducted in
1999, to be used for evaluating this plan and for comparisons with the benchmark
1994 study. (N)
r�)�6
��
'C = Continuing activity / E = Expands on continuing activity / N = New activity
1998-2000 HOTEL/MOTEL TAx REQUEST
FROM THE
� PORT ANGELES CHAMBER OF COMMERCE
`rte
`� AND THE
NORTH OLYMPIC VISITOR & CONVENTION BUREAU
FOR BUDGET PEAR 1998
Existing 2% Request
PORT ANGELES.
Visitor Information Center operating costs
$37,000.00*
Toll Free 1-800 number
4000.00
Redesign and print Port Angeles brochure
10,000.00
Reprint maps and Things to Do
3,500.00
*Does not include matching funds from the Chamber
NOPVCB.
Telephone and postage
8000.00
Special events promotion
6000.00
Meetings and convention promotions (Vern Burton Center)
6000.00
$74,500.00
Additional 2% Request
PORT ANGELES.
'Base Camp' video
$6,000.00
Display ads in Sunset Magazine
18,000.00
Display ads in Adventure West
4,000.00
Display ads in Outside Magazine
5,000.00
Display ads in Alaska Magazine
2,500.00
Internet Yahoo advertising
10,000.00
Advertising Development:
Print - advertising design and production
5,000.00
Television - Produce TV ad (to be used over period of three years)
10,000.00
TV broadcast advertising in Seattle/Spokane/Portland markets
74,000.00
COOPERATIVE PROJECTS. Total Project Cost
Port Angeles' Portion
Adventure Guide $30,000.00
$10,000.00
Calendar of Events 5,000.00
2,000.00
Customer Service Seminars 5,000.00
1,000.00
Trade Shows 12,000.00
2,500.00
Sportsman Shows, Trailfest, Bike Show & others
Internet 20,000.00
7,500.00
Advertising (out of area) 80,000.00
15,000.00
Conduct evaluation of results 10-000.00
2500.00
$162,000.00
$175,000.00
i
1998-2000 HOTEL/MOTEL TAx REQUEST
FROM THE
NORTH OLYMPIC VISITOR & CONVENTION BUREAU
AND THE
PORT ANGELES CHAMBER OF COMMERCE
CLALLAM BAY-SEKIU CHAMBER OF COMMERCE
.� FORKS CHAMBER OF COMMERCE
NEW,SEQUIN-DUNGENESS VALLEY CHAMBER OF COMMERCE
FOR BUDGET YEAR 1998
Existing 2% Request
NOPVCB operations and marketing (year three of three year contract) $95,000.00
Additional 2% Request
CLALLAM COUNTY
Clallam Bay/Sekiu Co-op Advertising Program $12,000.00
Group Trade Shows 7,000.00
Film and Video Marketing Grant 3,000.00
Group Tour Planner 2,500.00
Marketing Planner Guide 2,500.00
$27,000.00
COOPERATIVE PROJECTS.
Total Project Cost
County Portion
Adventure Guide
$30,000.00
$14,700.00
Calendar of Events
5,000.00
1,600.00
Customer Service Seminars
5,000.00
1,900.00
Trade Shows
12,000.00
6,000.00
Sportsman Shows, Trailfest, Bike Show & others
Internet 20,000.00 Jefferson Co. 8,000.00
Advertising (out of area) 80,000.00 25,600.00 15,000.00
Conduct evaluation of results 10,000.00 29,500.00
$162,000.00 $76,700.00
1998-2000 HOTEL/MOTELTAxREQUEST
FROM THE
SEQUIM-DUNGENESS VALLEY CHAMBER OF COMMERCE
AND THE
NORTH OLYMPIC VISITOR & CONVENTION BUREAU
FOR BUDGET YEAR 1998
Original 2% Request
Visitor Information Center operating costs $22,500.00
Ditchwalkers / Irrigation Festival / Float Shed 3000.00
NOPVCB 6,000.00
$32,500.00
Additional 2% Request
SEQUIM.-
New Sequim brochure $7,000.00
Bike Map (over run) 11000.00
Farm Tour (over run) 1,000.00
Event promotion 10,000.00
Lavendar Festival, Farm Tour
COOPERATIVE PROJECTS. Total Project Cost Sequim's Portion
Adventure Guide
$30,000.00
$5,000.00
Calendar of Events
5000.00
1,000.00
Customer Service Seminars
5000.00
1,000.00
Trade Shows
12,000.00
4,000.00
Sportsman Shows, Trailfest, Bike
Show & others
Internet
20,000.00
4,000.00
Advertising (out of area)
80,000.00
9,000.00
Conduct evaluation of results
10,000.00
1,000.00
$162,000.00
$44,000.00
�
A
� ]998-2000 HoTEL/MoTELTAxREQUEST
0
FROM THE
FORKS CHAMBER OF COMMERCE
AND THE
NORTH OLYMPIC VISITOR & CONVENTION BUREAU
FOR BUDGET YEAR 1998
Existing 2% Request
Visitor Information Center operating costs
NOPVCB
Additional 2% Request
FORKS:
Five Day Travel Planner (30,000)
Destination Advertising
Cross -Selling Fam Tour
Forks Full Color Brochure (50,000)
COOPERATIVE PROJECTS: Total Project Cost
Adventure Guide
$30,000.00
Calendar of Events
5000.00
Customer Service Seminars
5000.00
Trade Shows
12,000.00
Sportsman Shows, Trailfest, Bike
Show & others
Internet
20,000.00
Advertising (out of area)
80,000.00
Conduct evaluation of results
10.000.00
$162,000.00
$25,000.00
7,500.00
$32,500.00
$1,600.00
10,600.00
300.00
10,000.00
$22,500.00
Forks' Portion
$300.00
400.00
100.00
500.00
500.00
500.00
200.00
$2,500.00
NOPVCB
Request
NOPVCB
Request
Cross -Sell. Forks
-Color
Farn Tour Full I
(Visitor
Inlor. Cnt r.
Cosh
New
Farm Tour Sequ im
Tour
V _�Cnfor. Cntc Irrigation Festival
Yahoo
1998 JOINT MARKI�,'FING PLAN Adver- Port
'Base tising Angeles
of the C* pp. Brochure
Chambers of Commerce Visitor
Infor. Cntr.
D1, of Clallam County & the NOPVCB PORT Costs
vt
ANGELES:
y
The Gateway to.. NOPVCB
oRequest
Washingtn's
Olympic
Calendar
of Events Peninsula,
Toll -Free
800
Number
W'd
'C.
ormir
pstVi
A TV Print
:futlidemaps
Adver-
I 11111(js
using
Aa �"Oftkc' 1()1)0
V.': "o
Internetut-of-Area
Pr6jects r�Advertising
Clallarn Bay/
Sekiu C6 -0p
Advertising
Program
Eval,
of Re" is
Mktng.
Planner
Guide
(Group
Trade
0 4�
Original 2% Room To Additional 2% Room Tax �) Shows
'Oper-'
ations &
r0� *== f
he Forks, Port Angeles, Sequim and Clallam
Bay/Sekiu Chambers of Commerce and the North
Olympic Peninsula Visitor and Convention Bureau
have pledged to work together on common pro-
motional ground. The Chambers and the NOP VCB
believe that an integrated approach as outlined
in this proposal will have long-term benefits for
the economy and citizens of the Peninsula. We
hope this will meet with your approval, and we
thank you for your- consideration. -
President, Sequim-Dungeness Valley Chamber of Commerce
President, Forks Chamber of Commerce
President, Clallam Bay/Sekiu Chamber of Commerce
President, Port Angeles Chamber of Commerce
President, North Olympic Peninsula Visitor Ft Convention Bureau
Executive Director, Sequim-Dungeness Chamber of Commerce
Executive Director, Forks Chamber of Commerce
Chair, Lodging Committee, Clallam Boy/Sekiu Chamber of Commerce
Executive Director, Port Angeles Chamber of Commerce
Executive Director, North Olympic Peninsula Visitor St Convention Bureau
Why the Joint Marketing Proposal �
Makes Sense:
0
Leveraged money from all communities
works together.
We are an established local option. •
Greater opportunity for flexibility.
We are asking for:
1. Support of our tourism marketing plan
to benefit all businesses.
2. A three to five year commitment.
l)�ti��„�i•i � .-+jam:
•
Port Angeles Chamber of Commerce
and
North Olympic Peninsula visitor and Convention Bureau
Joint Request
for 1998 Hotel/Motel tax.
PORT ANGELES CHAMBER OF COMMERCE
Visitor Center operational costs .......... $37,000.00
Redesign and print Port Angeles brochure... 8,800.00
Reprint maps and things to do brochure..... 3,500.00
CHAMBER TOTAL $49,300.00
NORTH OLYMPIC PENINSULA VISITOR AND CONVENTION BUREAU
Telephone and postage ..................... $8,000.00
• Special Events promotion: ................ 6,000.00
Big Hurt Triathlon
Tourism Week
Seattle Sales Blitz
Film and video recruitment, location
Expo trade show
Meeting and Special Event Promotion........ 6,000.00
.Prospect leads
Send out information to prospective meeting
planners on the Vern Burton
MTC meeting planner trade show
VCB TOTAL ....... $20,000.00
TOTAL BOTH ORGANIZATIONS $69,300.00
•
Exhibit 'B"
�
4j
PORT ANGELES CHAMBER OF COMMERCE
=998 BL --GET ANALYSIS
Prepare :anuary 20, :998
SUMi4AR f
0i. TC=AL REVENUES
02. TC _AL EXPENSES
03. NET INCOME !LOSS)
REVENUES
04.
•IE:IBERSHIP DUES
05.
BUILDING RENTAL
06.
CC;,'NTER SALES
07.
S = RED EXPENSE REIMB.
08.
ANN JAL BANQUET
09.
F' D RAISER - AUCTION
_NARY -OFFICE _•LANAGER
= �7. D RAISER - OTHER
il.
I_.":= -REST EARNED
12.
3RCCh'URE DISTRIBUTION
13.
DC_:ATIONS
i4.
C:__•IBER SERVICES
=5.
RE==REMENT PRCMOTON
_
__..CERTS 0:7 _' E PIER CONATIONS
17.
='--' 4TH FUND DRIVE
1,156
3_S=NESS RETENTION
_9.
SHOWCASE SALES
20.
AF=ER HOURS
_.
SA._E OF EQUIPMENT
« .
:•II= CELLANEOUS
TOTA � .-- • =-7UES
_._- E^ISE=
$135,084
'•'_=_ERIALS-COUNTER SALES
=4.
:6C=C SHOWCASE CONSIGN.
_2.
S =.CRY-EXECUTI7 E
134,127
_.'PT E I1�.A EXEC. & OFF . MGR .
..
3C_. -JS -EXECUTIVE
=9.
_NARY -OFFICE _•LANAGER
_9.
_=CA TAX
30.
Z. UNEMPLOYMENT TAX
3-_-�
UNEMPLOYMENT TAX
_ .371TE:
-E INDUSTRIAL INS .
25,000
'IC P.Z IYROLL :'AX A.LLCCATION
20,300
Exhibit "C"
OPERATING FUNDS
PRC -^SED
ACTUAL BUDGET p p y B17 -GET
1996 1997 1997 �98
$119,827
$135,084
$138,223
$134,229
127,407
122,773
142,600
134,127
($7,580)
$12,311
($4,377)
$102
$60,577
$59,000
$57,410
$59,000
2,505
3,084
2,925
2,904
21,200
25,000
19,980
20,300
267
10
1,156
2,000
2,000
5,004
5,000
6,397
6,000
4,565
14,500
21,732
22,575
3,018
2,500
2,650
2,200
1,038
1,000
270
250
2,968
3,000
2,198
2,200
68
95
100
5,000
11,943
10,000
12,316
X0,000
245
5,293
10,000
6,920
77,000
225
75
$135,084
$138,223
$134,229
$119,827
$12,064
$15,000
$11,569
$12.000
3,702
7,500
5,194
5,250
44,290
44,290
44,290
44,290
917
2,7776
8,012
8,412
8,412
3,933
4,614
4,500
4,675
4,330
112
112
182
191
258
301
(744)
(786)
1Z4
•
•
•
PORT 'A".SE_ES CHAMBER OF COMMERCE
1998 ANALYSIS
Prepared :anuary 20, 1998
9
OPERATING FUNDS
ACTUAL
BUDGET
ACTUAL
1,996
1997
9-7
1998
34.
3&3 TAX
$ -
$ -
$ -
$ -
35.
MEDICAL INS. -EXECUTIVE.
3,142
4,000
5,578
5,000
36.
:%:=DICAL INS. -OFFICE MGR.
571
643
554
554
37.
_EPSONAL PROPERTY TAXES
22
30
27
30
36.
_::.BIL --TY & FIRE INS.
122
88
82
100
39.
CHARGES
479
500
929
950
40.
..F?ICE SUPPLIES
632
1,000
1,200
1,200
41.
C-F7_CE EQUIPMENT
15
1,100
1,061
300
42.
.1-7:70 ALLOWANCE
3,600
3,600
3,.600
3,600
43.
::---=-S & SUBSCRIPTIONS
798
800
1,248
1,250
44.
`I-_.tiSLETTER
700
700
45.
OFFICE RENT
5,830
4,048
4,049
4,048
46.
_ STAGE
3,316
2,526
3,542
3,600
47.
-:LITIES
548
417
326
325
48.
=::;IPMENT RENTAL
629
929
710
710
49.
_c=EPHGNE
864
550
562
550
& MAINTENANCE
107
170
296
225
100.
1.
_==AIRS
'.ECUTIVE'S EXPENSES
797
800
1,115
1,000
52.
-EXECUTIVE TRAINING
800
984
53.
.FF:CE RENOVATION
3,185
54.
_FF --CE MGR'S EXPENSES
303
360
1,056
1,000
3ANQUET
2,018
2,200
283
2,000
56.
_ ST SPEAKER MEALS
435
360
507
500
57.
CC:•-�•IUNITY DEVELOPMENT
193
452
300
c;8.
=C::CER':S ON THE PIER
1,950
1,800
4,525
1,800
::9.
7- FOURTH FIREWORKS
10,000
10,000
10,00
10,000
60.
__ FOURTH EVENT
2,204-
500
187
200
61.
==:--REMENT PROMOTION
62.
_•=ASSADORS/HOSPITALITY
100
19
100
63.
__':ERNMENT RELATIONS
13
100
90
100
64.
7:---RIST PROMOTION
3,800
3,750
2,601
2,600
65.
-_CCIJNT:NG SERVICES
4,200
66.
=-----z--NESS RETENTION
909
67.
7_7_7D RAISER - AUCTION
1,218
1,000
2,237
1,800
68.
-=:D RAISER - OTHER
6,066
13,958
7,556
69.
Z_' --_.=0U HARRIS CONCERT
4, 3 6 7
0.
--:'_R HOURS EXPENSE
71.
.--.=CELLANEOUS EXPENSE
124
200
113
150
�.
=::3ERSHIP DEVELOPMENT
1,936
389
3.
, -_ INGTON D.C. FLY- IN
4.
717 ---POLL TAX PENALTY
159
_ CT..L
7__=-`+SES$127,
407
$122, 773
$142,600
$134,127
PO=T ANGELES ^_HA,1BER OF COMMERCE
1999 BUDGET ANALYSIS
Pr=_nared January 20, 1997
VISITOR CENTER FUNDS
PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
1996 1997 199'7 1998
S'v: V.ARY
01.. TOTAL REVENUES $42,509 $47,000 $45,887 $50,300
02.
TOTAL EXPENSES
55,643
47,926
43,469
50,300
03.
NET INCOME(iOSS)
($13,134)
($926)
$2,418
$0
REVENUES
04.
CITY ALLOCATION
$42,509
$47,000
$45,887
$50,300
'ZT_=,L REVENUES
$42,509
$47,000
$45,887
$50,300
05.
BROCHURES & PROMOTION
$22,543
$10,000
$8,240
$14,900
06.
MEDICAL INSURANCE
571
643
554
554
07.
OFFICE RENOVATION
1,372
^3.
OFFICE EQUIPMENT
84
206
200
_:.
SALARY - OFFICE MANAGER
8,012
8,412
8,412
8, 833
OFFICE RENT
10,365
12,147
12,146
12,146
:=.
UTILITIES
973
1,250
979
980
_2.
REPAIRS & MAINTENANCE
265
330
979
675
__.
OFFICE SUPPLIES
2,624
2,975
2,829
2,830
__.
EQUIPMENT RENTAL
944
1,458
2,131
2,130
__.
POSTAGE
5,632
7,875
4,233
4,250
:_.
BUILDING :.NSURANCE
218
262
247
250
_'.
TELEPHONE
1,296
1,650
1,727
1,730
__.
PAYROLL TAXES
744
924
786
822
7= -.mL
EXPENSES
$55,643
$47,926
$43,469
$50,300
0
��J
•
•
North Olympic Pemnsuls Visitor Convention Bureau
Budget 1998
I +/) P
. e1 i
Equipment Expenses
----------
TOTAL
Jan'89
Feti
Mar 10
Apr'99
May V9 Jun •88 Jul'99 Aug '11,11
Sep'99 Oct *111111
Nov'" Doe" Jan -Dee'"
250
Income
I000 -Opening Balance
5.868.00
1,81500
2011 -Phone System Loan Paym
169
169
169
5.968.00
169
Funding Partners
180
169
180
1.52100
2012 -Cellular Poples
93.33
8333
8333
83.33
1010-Clallam County
7,916.87
7.916.67
7.918.67
7.918.87
7,918.67
T-01887
7,916.67
7,918.67
7.916.67
7,916.67
7,916.67 7,918.63
95,00010
250
1015 -Port Angeles
250
5.000.00
250
5,000.00
250
5.000.00
5,000.00
20.00000
1020Sequlm
1,050.00
1,050.00
1,050.00
700
1,050.00
4.200.00
2.333.33
1025 -Forks
2.333.34
625
625
625
625
2.500.00
Total Equipment Expense
Total Funding Partners
7,916.67
7,91657
14.591.67
7,818.67
7,918.67
14,591.67
7,916.67
7,918.67
14,591.67
7,916.67.
7,916.67 14,591.83
121.70000
Grants
-
1040.NFS-FdmB Video
2060Sa4newBenefi4
9,367.16
7,000.00
9,387.16
9,367.16
9,387.16
9,367.16
9.367.16
9.367.16
9,367.16
9.367.16
7.000-w
9,367.20
Total Grants
2061 -Newsletter
7,000.00
125
125
125
125
7.000.00
125
Internet
750
2063�.ommrsston Sales
208.33
208.33
208.33
208.33
208.33
208.33
208.33
206.33
206.33
208.33
1050-Advertong
250
250
250
250
250
250
250
250
250
250
250 250
3.000.00
Total Internet
250
250
250
250
250
250
250
250
250
250
250 250
3.000.00
250
Membership
250
i,o0O.00
Total Membership Expense
9,700.49
9.992.16
9,700.49
9,742.16
9.950.49
9,742.16
9.700.49
1060-N- Members
9,700.49
9,742.16
1,250.00
9,742.22
11765600
1,250.00
Operation Expenses
1,250.00
1,25000
5.00000
1061-98 R-%
375
375
375
375
375
375
7,500.00
7,500.00
1,000.00
1,000.00
375 375
20.000.00
833.33
Total Membership
375
375
1,625.00
375.
375
1,625.00
7,500.0
7,50000
2.26D.00
1,00000
375 1,62500
25.1700.00
12.5
Membership Events
12.5
12.5
12.5
12.5
12.5
12.5
12.5
150
3032 -Insurance
450
1065-Bd Mtg, X-mas, Education
108.33
10833
108.33
106.33---.
108.33
108.33
108.33
10833
108.34
106.34
108.34 108.34
1.300.00
41667
1066-Misc
41.67
41.67
41.67
41.67
41.67
41.67
41.67
41.67
41.67
41.67
41.65 4165
500 _
208.33
Total Membership Events
150
150
150
150
-- - 150
150
150
150
150.01
150.01
149.99 149.99
1,900.00 _
3037 -Postage
Operations
82.5
62.5
62.5
62.5
62.5
625
62.5
62.5
62.5
62.5
62.5
750
1070 -Interest
20.83
20.83
20.67
20.83
20.53
20.53
20.83
20.83
20.83
20.83
20.83 2027
250
1092.00
1071 -Miscellaneous,
23
23
23
23
23
23
23
23
23
23
23 23
276
Total Operations
43.83
43.83
43.83
43.83
43.83
43.83
43.93
43.83
43.93
43.831
43.83 43.87
526
1,624.33
Special Events
21,052.00
Professional Services
1080 -Big Hurt
40O0-Accournbng
116.67
116.67
118.67
116.67
116.67
116.67
116.67
116.67
116.67
Registration
116.67
116.63
1,40000
4010 -Legal
500
3.000.00
3.011,3.00
600000
Sponsorship
500
4015 -ADP -Payroll Processung
1,5DO.OD
1.000.00
500
50
50
3.000.00
50
Total 1080.8ig Hurt
50
50
50
50
600
1,500.00
4.000.00
3.500.00
166.67
168.67
9.000.00
166.67
Total Special Events
186.67
168.67
166.67
166.67
16663
250000
1,500.00
4,000.00
3,600.00
9.000.00
Visitor Guide
5010 -National Tourism Week
1085 -Visitor Glade Advertising
250
10,000.00
10,000.00 10,000.00
30,000 00
Total Visitor Guide
14,000.00
14,000.00
26.000.00
10.000.00
10,000.00 10,000.00
30.000.00
Total Income
14,603.50
8,735.50
23,660.50
8.735.50
8,735.50
16,660.50
17,360.50
1928030
20.785.51
19,380.51
18.735.49 28,660.49
203,99400
I +/) P
. e1 i
Equipment Expenses
----------
2010 -Compeer Payment
250
250
250
250
250
250
315
1,81500
2011 -Phone System Loan Paym
169
169
169
169
169
180
180
169
180
1.52100
2012 -Cellular Poples
93.33
8333
8333
83.33
83.33
83.33
83.33
8333
83.33
83.33
83.33
83.37
1.000.00
2013 -Equip Repave 8 Upgrades
250
250
250
250
1,000.00
2014-CopwiPodage Lease
175
175
175
175
700
2015-NFS Grant-Equiome t
2.333.33
2.333.33
2.333.34
7.00000
Total Equipment Expense
2.585.68
2335.88
3,26027
502.33
752.33
677.33
SD2.33
817.33
42733
83.33
333.33
258.37
13.036.00
Membership Expense
-
2060Sa4newBenefi4
9,367.16
9.367.18
9,387.16
9,367.16
9,387.16
9,367.16
9.367.16
9.367.16
9,367.16
9.367.16
9,367.20
9,367.20
112,40600
2061 -Newsletter
125
125
125
125
125
125
750
2063�.ommrsston Sales
208.33
208.33
208.33
208.33
208.33
208.33
208.33
206.33
206.33
208.33
208.33
208.37
2.500.00
2064 -Membership Everts
166.67
168.87
166.67
186.87
166.87
166.65
1.00000
2065-Medmgs 6 Education
250
250
250
250
i,o0O.00
Total Membership Expense
9,700.49
9.992.16
9,700.49
9,742.16
9.950.49
9,742.16
9.700.49
9.992.16
9,700.49
9,742.16
9,950.53
9,742.22
11765600
Operation Expenses
- _
3030-Tmvei 8 Auto Experwea
833.33
833.33
833.33
833.33
833.33
63.3.33
833.33
833.33
833.33
833.33
-833.33
833.37
10.000.00
3031 -Bank Fee
12.5
12.5
12.5
12.5
12.5
12.5
12.5
12.5
12.5
12.5
12.5
12.5
150
3032 -Insurance
450
-
- 450
303506k:e Supplies
416.67
41667
416.67
416.67
416.67
416.67
416.67
416.67
416.67
416.67
418.67
416.63
5.00000
3036 -Phone
208.33
208.33
208.33
208.33
208.33
208.33
208.33
208.33
208.33
208.33
208.33
208.37
2.500.00
3037 -Postage
62.5
82.5
62.5
62.5
62.5
62.5
625
62.5
62.5
62.5
62.5
62.5
750
3038 -Rent
91
91
91
91
91
91
91
91
91
91
91
91
1092.00
3039-Memoershipv8uoscnptwn
450
165
180
165
165
1,11000
Total Operation Expenses
2.074.33
1.769.33
2.074.33
1,624.33
1,789.33
1,624.33
1,624.33
1,624.33
1.789.33
1,789.33
1,624.33
1,624.37
21,052.00
Professional Services
40O0-Accournbng
116.67
116.67
118.67
116.67
116.67
116.67
116.67
116.67
116.67
116.67
116.67
116.63
1,40000
4010 -Legal
500
500
4015 -ADP -Payroll Processung
50
50
50
50
50
50
50
50
50
50
50
50
600
Total Professional Services
666.67
18667
166.67
168.67
166.67
166.67
166.87
186.67
168.67
166.67
166.67
16663
250000
Project Expenses
5010 -National Tourism Week
250
250
5012 -Visitor Guide
14,000.00
14,000.00
26.000.00
50135a1es Blitz
500
500
5014-Bg Hurt
8,000.00
6 000.00
5015-Chrktrtua Parry
900
900
Total Project Expenses
250
500
8.000.00
14,000.00
14,900.00
37,650.00
Promotion
6000-800-Teledwne Lim
333.33
333.33
333.33
333.33
333.33
333.33
333.33
333.33
333.33
333.33
333.33
333.37
4.00000
6020-Trad..t s
500
500
1.000.00
2.000.00
4.000 00
6025-Viador Man Postage
250
250
300
350
350
350
350
300
300
300
200
200
3.50000
6050 -Preis Fam Gram
125
125
125
125
500
Total Promotion
1.208.33
1 083.33
633.33
683.33
1.808.33
808.33
683.33
75833
2.633.33
633.33
533.33
533.37
12 000 00
Total Expense
16.235.48
15.867.15
15,835.49
12,718.82
14,717.15
13.518.82
12,677.15
13.358.82
22.717.15
12,414.82
26.6178.19
27.224.96
203.89400
Net income
-1,631.98
-7.131.65
7,825.01
J,983.32
5,981.65
3.141.68
4,683.35
6,501.68
-1.931.64
6.945.69
-7,872.70
364.47
0
I +/) P
. e1 i
•
•
0
. I .-)
'j.�7
Q poor
"Maintaining
and building
a better
community"
Jack Pittis
Director[4801]
Phyllis Rasler
Administrative
Assistant [4800]
Cate Rinehart
Administrative
Assistant [4700]
Bob Titus
Deputy Director [4701]
Ken Ridout
Deputy Director [4802]
Gary Kenworthy
City Engineer [4803]
Steve Hursh
Engineering Manager
(47021
Tim Smith
aContract 8 ProiecProject'dministrator [4804]
Lou Haehnlen
Sr. Building Inspector
[4616]
Tom Spertine
Sr. Electrical Inspector
(47351
Scott McLain
Power Manager [4703]
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent [4855]
Pete Burrett
Equip. Services
Superintendent [4835]
Mark Shamp
Light Operations
Manager (47311
Kevin Curtis
Treat, Plant
Supervisor (48451
Tom McCabe
SW Collection
Supervisor [4876]
Steve Evans
Landfill Supervisor
W-a3,
7ve Wilcox
Street Maintenance
Supervisor (48251
►ITiTZ4 JA10 1 i f. D �J►�iI
DATE: MARCH 21, 1998
TO: CITY MANAGER POMERANZ, MAFations N, AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: Public Works Trust Fund Loan A
'SUMMARY and RECOMMENDATION: The Capital Facilities Plan includes a project for the!
reconstruction of Eighth Street, and the construction of Reservoir Covers. These projects are
eligible for funding through the Public Works Trust Fund (PWTF) low-interest loan program.
The loans, which would be for a term of 20 years, are subject to a competitive application
process and would also be subject to final approval in the 1998-99 State legislative process.
Staff recommends Council approve the PWTF loan applications and authorize the Mayor
to sign the attached Applicant Certification.
ISSUE: Shall the City Council authorize the submission of applications for Public Works Trust
Fund loans for reconstruction of Eighth Street and for the construction of reservoir covers?
BACKGROUND/ANALYSIS: The Council included projects for the reconstruction of Eighth
Street and potential construction of reservoir covers in the 1998-2003 City Capital Facilities
Plan. These projects are eligible for funding through the Public Works Trust Fund (PWTF)
low-interest, competitive loan program. Estimated cost for the projects are:
Eighth Street Reconstruction (Race to Cherry) $1,800,000
Reservoir Covers (estimates updated 3/98)
Jones Street $289,000
Black Diamond $736,000
Peabody Street $405,000
$1,430,000
The local match required for a PWTF loan is a minimum of 10 % per project. If successful,
the term of the awarded loans would be 20 years. Actual loan application .approval is tied to
the State 1998-99 legislative process.
RECOMMENDATION: We recommend that Council instruct staff to develop the loan
applications for the reconstruction of Eighth Street, and the construction of Water Reservoir
Covers, and authorize the Mayor to sign the attached Applicant Certification Form necessary
to submit the applications.
Timothy J. Smith
Contracts/ Projects Administrator
C:\DATA\WP\WP60\GRANTS\PWTF9901.WPD
8th Street Reconstruction Project #: TR -61
Project Description
Estimated Project Costs
This Transportation project involves the reconstruction of 8th
Street from Cherry Street to Race Street including removing
e existing asphalt and overlaying the roadway and
modification of the traffic signal at 8th and Cherry.
I Pre -Construction: $200.000
Land/Right-of-Way: $o
Construction: $1,600,000
Other $0
Total: $1,800.000
Estimated Project Funding
Fund Transfer. $0
Donations/Grants/Loans: $1.440,000
Rates/Taxes: $360,000
Unknown: $0
Tota I: $1.800.000
Yearly Expense Summary - Capital/Net Operating
Prior Years 1998 1999 2000 2001 2002 2003 Total
$0 $0 $1,800,000 $0 $0 $0 $0 $1,800,000
First Year of Operating Cost: Operating Cost Amount: $0
Sources of Funding
Grant ITIB Grant $1,440,000
(Taxes lGeneral Fund or Bonds $360,000
$1,800,000
Legal Mandate: No Concurrence: No Contract: No
Department: Public Works & Utilities Division: Street
Department Contact: Jack Pittis Department Priority: 19
Justification:
This Public Works project involves improving roadway conditions. The pavement has reached the end
of its life cycle and maintenance of the surface is costly and difficult due to the volume of traffic on
the roadway. This arterial is a critical link between the east and west sections of the cite and
maintenance of a good roadway surface enhances the economics of using the roadwa%. The roadway
has been overlayed a number of times resulting in a high roadway crown and little or no gutters. This
causes poor drainage control and extra maintenance. In addition, the pavement surface has developed
wheel rutting due to heavy wear of the surface. This wheel rutting is a place for water to accumulate
during rains and can result in hydroplaning of tires. The existing signal is constructed with poles and
span wires and old style and sized signal heads without loop detection or pedestrian signals.
Installation of an updated signal configuration will improve safety and the efficiency of the signal to
move traffic on 8th Street which is a vital arterial across the citv.
Consequences:
Continued increased maintenance, escalated costs for final repair, increased costs for users of the
roadway due to roadway roughness and potential for additional accidents. If not funded the current
signal will continue to provide service for the intersection, but at a lower service level. As traffic
increases on 8th Street, the need for this upgrade will increase.
71
is
•
•
Jones Street Reservoir Cover Project #: WT -54
Project Description
Estimated Project Costs
This Water project involves constructing a cover over the
Jones Street Reservoir to protect the water supply from third
party contamination.
Pre -Construction: $37.018
Land/Right-of-Way: $0
Construction: $222.982
Other $0
Total: $260.000
Estimated Project Funding
Fund Transfer: $0
Donations/Grants/Loans: $260.000
Rates/Taxes: so
Unknown: $0
Total: $260.000
Yearly Expense Summary - Capita!/Net Operating
Prior Years 1998 1999 2000 2001 2002 2003 Total
$0 $37.018 $222,982 SO SO $0 SO $260.000
First Year of Operating Cost: Operating Cost Amount: $0
Sources of Funding
Loan Public Works Trust Fund 266.66
)6,g rM.0
Legal Mandate: Yes Concurrency: No Contract: No
Department: Public Works & Utilities Division: Water
Department Contact: Jack Pittis Department Priority: 4
Justification:
The construction of a cover over all reservoirs is recommended by the State Department of Health to
eliminate potential risks of contamination of the water supply. Installation of the roofs will also reduce
the amount of disinfection necessary at the reservoirs.
Consequences:
(Continued exposure of potential contamination risks.
104
Cover Black Diamond Reservoir Project #: WT -59
Project Description
Estimated Project Costs
This Water project involves constructing a cover for the
reservoir to improve water quality and exposure to
contamination.
Pre -Construction: $70,000
$0
Construction $640,000
Construction
Other $0
Total $710.000
Estimated Project Funding
Fund Transfer $0
Donations/Grants/Loans $710.000
Rates/Taxes $0
Unknown: $0
Total $710.000
Yearly Expense Summary - CapitatgVet Operating
Prior Years 1998 1999 2000 2001 2002 2003 Total
s0 I $0 J $0 $710.000 $0 $0 $0 $710.000
First Year of Operating Cost: Operating Cost Amount: $0
Sources of Funding
Loan IPublic Works Trust Fund$
Legal Mandate: Yes
Concurrency: No
F
Department: Public Works & Utilities Division: Water
Department Contact: Jack Pinis Department Priority: 6
Jurtifiratinn:
Contract: No
The construction of a cover over all reservoirs is recommended by the State Department of Health to
eliminate potential risks of contamination of the water supple. Installation of the roofs will also reduce
the amount of disinfection necessary at the reservoirs.
Consequences:
Continued exposure of potential contamination risks.
itelme
c
Peabody St. Reservior Cover Project #: WT -31
Project Description
Estimated Project Costs
This Water project involves constructing a cover over the
Peabody Street Reservoir to protect the water supply from
third party contamination.
Pre -Construction: $70.000
Land/Right-of-Way: s0
construction: $280.000
Other: s0
Total: $350.000
Estimated Project Funding
Fund Transfer so
Donations/Grants/Loans: $350.000
Rates/Taxes: s0
Unknown: s0
Total: $350.000
of Funding
Public Works Trust Fund
Legal Mandate: Yes Concurrency: No Contract: No
Department: Public Works & Utilities Division: Water
Department Contact: Jack Pittis Department Priority: 7
Justification:
The construction of a cover overall reservoirs is recommended by the State Department of Health to
eliminate potential risks of contamination of the water supple. Installation of the roofs %vill also reduce
the amount of disinfection necessary at the reservoirs.
Consequences:
Continued exposure of potential contamination risks.
107
APPLICANT CERTIFICATION
WHEREAS, City of Port Angeles Js applying to the Washington State Public Works Trust Fund
program for a low-interest loan for an eligible project; and
WHEREAS, RCW 43.155.070 requires that applicants planning under RCW 36.70A.040 must have
adopted comprehensive plans in conformance with the requirements of chapter 36.70A RCW, and must
have adopted development regulations in conformance with the requirements of chapter 36.70A RCW; and
WHEREAS; RCW 70.95 requires a comprehensive Solid Waste Management plan adopted by the city or
county; and
WHEREAS, RCW 43.155.070 requires that county and city applicants must have adopted the local optional
one-quarter of one percent Real Estate -Excise Tax, as described in Chapter 82.46 RCW; and
WHEREAS, the local governing body has approved submission of this application for a Public Works Trust
Fund loan; and
WHEREAS, it is recognized and acknowledged that the entire application packet consists of Part A, Part B,
Part C, Part D, and Part E all of which contain policy and procedural information applicable to the program.
Only Part D need be returned for review by the Public Works Board; and
WHEREAS, the applicant recognizes and acknowledges that the information in Part D is the only
information which will be considered in the evaluation and rating process. Incomplete responses will result
in a reduced chance of funding. In order to ensure fairness for all, the Public Works Board does not accept
any additional written materials or permit applicants to make presentations before the Board; and
WHEREAS, the information provided on the Wetlands Disclosure form (Section VI) is accurate to the best
of the local government's knowledge and ability; and
WHEREAS, it is necessary that certain conditions be met as part of the application process; and
WHEREAS, RCW 43.155.060 requires that the project will be advertised for competitive bids and
administered according to standard local procedure; and
WHEREAS, the loan will not exceed 90 percent of eligible costs incurred for the project; and
WHEREAS, any loan arising from this application constitutes a debt to be repaid, and
(person/title) Kay Godbey, Finance Director has reviewed and concluded it has the necessary
capacity to repay such a loan; and
WHEREAS, the information provided in this application is true and correct to the best of the government's
belief and knowledge and it is understood that the state may verify information, and that untruthful or
misleading information may be cause for rejection of this application or termination of any subsequent loan
agreement.
NOW THEREFORE, (name of local government) City of Port Angeles certifies that
it meets these requirements, and further that it intends to enter into a loan agreement with the Department
of Community, Trade and Economic Development, on behalf of the Public Works Board, provided that the
terms and conditions for a Public Works Trust Fund loan are satisfactory to both parties.
Signed Title
Name Date
ATTEST
Part D: Application Form 24 1999 PWTF Construction Application
"Maintaining
and building a
better
community"
Jack Pittis
Director [4801]
Phyllis Raster
Administrative
Assistant [4805]
Cate Rinehart
Administrative
Assistant [4700]
Bob Titus
Deputy Director [4701]
Ken Ridout
Deputy Director [4802]
Gary Kenworthy
City Engineer [4803]
Steve Hursh
Engineering Manager
[4702]
Tim Smith
Contract & Project
*ministrator (4804]
u Haehnien
Sr Building Inspector
[4816]
Tom Sperline
Sr Electrical Inspector
[4735]
Scott McLain
Power Manager [4 703]
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent [4855]
Pete Burrett
Equip. Services
Superintendent [4835]
Mark Shamp
Light Operations
Manager [4731]
Kevin Curtis
Treat. Plant Supervisor
[4845]
Tom McCabe
SW Collection
Supervisor [4876]
Steve Evans
Landfill Supervisor
0 73
MEMORANDUM
DATE: April 3, 1998
TO: City Manager Pomeranz, Mayor Braun and Council Members
FROM: Bob Titus, Deputy Director of Utility Services
SUBJECT: Letter to Congressional Delegation Concerning PUHCA Repeal
SUMMARY and RECOMMENDATION: Legislation has been introduced in the Senate to
repeal the Public Utility Holding Company Act (PUHCA). Without deregulation and true
competition, repeal of PUHCA would remove some consumer protections and promote
large-scale mergers. The Northwest Public Power Association is recommending that
utilities send a copy of the attached letter to all members of their congressional
delegation. Staff recommends that the City Council authorize the Mayor to sign
copies of the attached letter to all members of our congressional delegation.
BACKGROUND AND ANALYSIS: The attached letter describes the issues and concerns
that public power in the northwest has with regard to repeal of PUHCA. PUHCA prohibited
the electric industry from ending up like the telephone industry with only a few major
players and, for years, an absolute monopoly. Repeal of PUHCA would promote large-
scale mergers and acquisitions that would likely benefit investors much more than
consumers. It would also be an attractive vehicle for amendments detrimental to the
interests of the northwest. It is clearly in the best interest of our citizens to see that
PUHCA is not repealed.
CITY OF PORT ANGELES
321 East Fifth Street. PO Box 1150
PUBLIC WORKS Port Angeles, Washington 98362-1150
& UTILITIES
April 7, 1998
The Honorable Slade Gorton
Senator of Washington
730 Hart Office Building
Washington, D.C. 20510
Dear Senator Gorton:
Phone (360) 417-4805 TTY Phone (360) 417-4645
Fax (360) 417-4609 pubworks@ci.port-angeles.wa.us
It is my understanding that in April the Senate may address stand-alone legislation (S.621) to repeal the
Public Utility Holding Company Act (PUHCA). I am writing to strongly urge you to oppose S. 621.
In our view, PUHCA provides essential consumer protections that should only be repealed once
structural competition in the utility market is firmly in place. Repeal of PUHCA at this time, in the
absence of true competition could subject consumers to market power abuses and lead to more mergers
and acquisitions that could thwart the development of a competitive industry. For these reasons the
Northwest Public Power Association opposes stand-alone repeal of PUHCA.
In addition to a number of utility and consumer advocate organizations, the Consumer Federation of
America and the National Association of Regulatory Utility Commissioners both oppose stand-alone
PUHCA repeal. The Clinton Administration has also stated that it would veto any legislation that repeals
PUHCA on a stand-alone basis.
We are also concerned that if PUHCA is addressed on the Senate floor, harmful amendments on the
Bonneville Power Administration will be offered. I have heard that Senator John Glenn (D -OH) may
offer an amendment to S.621 to require power from the BPA and other federal power marketing
administrations to be sold at market rates, rather than at cost -based rates. If this happens, please oppose
the amendment.
As you are well aware, the numbers of mergers in the electric utility industry is increasing rapidly. As
further industry consolidation occurs, the threat of market power abuses also grows. One effective way
to deal with market power is to preserve the ability of the PMAs to sell at cost -based rates and remain a
yardstick of competition for private power companies.
Repealing the regulatory aspects while leaving the rest of the system in place will simply put too much
power in the hands of a small group of very large utilities. I hope you will vote against this measure
while we work to find a means to phase PUHCA out in an appropriate fashion and at the right time.
Sincerely,
Gary Braun --
Mayor
•
•
PUBLIC WORKS
& UTILITIES
April 7, 1998
CITY OF PORT ANGELES
321 East Fifth Street, PO Box 1150 Phone (360) 417-4805 TTY Phone (360) 417-4645
Port Angeles, Washington 98362-1150 Fax (360) 417-4609 pubworks@ci.port-angeles.wa.us
The Honorable Slade Gorton
Senator of Washington
730 Hart Office Building
Washington, D.C. 20510
Dear Senator Gorton:
It is my understanding that in April the Senate may address stand-alone legislation (S.621) to repeal the
Public Utility Holding Company Act (PUHCA). I am writing to strongly urge you to oppose S. 621.
In our view, PUHCA provides essential consumer protections that should only be repealed once
structural competition in the utility market is firmly in place. Repeal of PUHCA at this time, in the
absence of true competition could subject consumers to market power abuses and lead to more mergers
and acquisitions that could thwart the development of a competitive industry. For these reasons the
Northwest Public Power Association opposes stand-alone repeal of PUHCA.
In addition to a number of utility and consumer advocate organizations, the Consumer Federation of
America and the National Association of Regulatory Utility Commissioners both oppose stand-alone
PUHCA repeal. The Clinton Administration has also stated that it would veto any legislation that repeals
PUHCA on a stand-alone basis.
We are also concerned that if PUHCA is addressed on the Senate floor, harmful amendments on the
Bonneville Power Administration will be offered. I have heard that Senator John Glenn (D -OH) may
offer an amendment to S.621 to require power from the BPA and other federal power marketing
administrations to be sold at market rates, rather than at cost -based rates. If this happens, please oppose
the amendment.
As you are well aware, the numbers of mergers in the electric utility industry is increasing rapidly. As
further industry consolidation occurs, the threat of market power abuses also grows. One effective way
to deal with market power is to preserve the ability of the PMAs to sell at cost -based rates and remain a
yardstick of competition for private power companies.
Repealing the regulatory aspects while leaving the rest of the system in place will simply put too much
power in the hands of a small group of very large utilities. I hope you will vote against this measure
while we work to find a means to phase PUHCA out in an appropriate fashion and at the right time.
Sincerely,
Gary Braun
Mayor
•
AUTHORIZATION TO TRANSFER FUNDS
Transfer to Payroll Fund
for Pay Period Ending 03-22-98
Mayor/Council
2,600.00
City Manager
72,976.91
Human Resources
3,821.97
Finance
22,998.67
City Attorney
7,825.25
Planning
5,982.12
Police
84,263.81
Fire/Medic 1
46,286.22
Utility Services
41,605.84
Park/Recreation
31,888.56
Cemetery
395.63
Total General Fund 320,644.98
Street
Light
13,472.23
24,648.92
Water
18,757.16
Wastewater
9,934.52
Solid Waste
17,360.63
Equipment Services
6,578.15
Information Services
4,784.14
Firemen's Pension
1,150.32
Esther Webster Trust
4,039.92
Total Payroll 421,370.97
•
y � U
�J
137
98/04/02-12:08
City of Port Angeles
April 02 1998
Page 1
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Fnd Dpt
Check
Vendor
Vendor
Description
GL Code
Amount
Number
Name
Number
Number
001
44531
Culver Company Inc.
03049
VHS-Pigopolis
1
2370000
23.91-
44545
Gall's Inc.
07027
Strobe Minibar
1
2370000
16.83-
44571
MTA of US & Canada
13303
Accounting publications
1
2370000
6.33-
44685
MS Associates
13257
6 Carved glass crystal statues
1
2370000
29.44-
44706
Reliable
18284
Storage cubes
1
2370000
4.05-
44730
WA State Patrol - WASIS (HA)
23359
Criminal History -J ELzner
1
2295000
24.00
44763
CLallam Co. Treasurer
03075
CVCA January 1998
1
2294000
141.16
CVCA February 1998
1
2294000
204.89
44771
Fox International
06190
Shove knife
1
2370000
.64-
44783
IAPMO
09059
1997 Code books
1
2370000
24.48-
44805
Nelson Marketing
14440
Safety mugs, key ring light
1
2370000
92.75-
44810
PC Connections
16375
Zip driver for Windows NT
1
2370000
1.97-
44815
PLantronics/Santa Cruz
16089
Headsets
1
2370000
6.17-
44822
Quill Corporation
17000
Computer paper
1
2370000
6.16 -
Steno book,stapler,envelopes
1
2370000
3.68 -
Steno book,stapler,envelopes
1
2370000
12.20 -
Reinforcing strips
1
2370000
2.26-
44846
WA State Patrol - WASIS
23281
Criminal history-Quattrocchi
1
2295000
25.00
44850
Washington State Treasurer
23120
District court revenue
1
2293000
6,878.33
Feb 98 District Ct revenue
1
2293000
9,616.27
0
Total for Department
16,658.78
0001
44501
Advanced Travel
01090
B Coons to San Diego 2-22
113
4310
106.00
B Coons to Renton 3-12-98
113
4310
153.92
B Coons to Issaquah 3-5-98
113
4310
37.92
44515
Bergsma Showroom
02296
Frame City Manager resolution
112
3101
49.63
44541
Employees Association
05041
Contributn-Mgr Farewell Party
111
4150
250.00
44542
Evergreen Meats
05033
City Breakfast supplies
111
4155
76.44
44548
Gross's Nursery -Florist
07023
Pot covers,prim roses-Breakfst
111
4155
53.68
44549
HartnageL Building Supply Inc.
08052
J Abernathy plaque
111
4155
22.63
44570
Lucent Technologies
12215
3-2 Billing
111
4210
24.57
3-2 Billing
113
4210
24.57
3-2 Billing
111
4210
8.19
44586
Olympic Paper Company
15111
Paper
111
4150
85.89
Placemats-Breakfast
111
4155
16.94
44590
Olympic Stationers Inc.
15030
Postcard,disk,labels,folders
111
3101
56.33
Labels, index cards, envelopes
111
3101
25.16
Paper clips, pens, badge
112
3101
9.71
44594
Pacific Office Equipment Inc.
16004
Deskjet
111
3101
62.58
44597
Penic, Shelley A.
16368
Reimbursement- City Breakfast
111
4155
113.67
44598
Peninsula Daily News
16012
Ordinance summary -2979-2981
111
4410
26.64
44603
Port Angeles -City Treasurer
03062
Petty cash reimbursement
111
4990
9.71
44620
Safeway Inc.
19045
Cookies
111
3101
16.95
Cookies
111
3101
16.99
Cookies
111
3101
16.95
44623
Seattle Daily Journal of Comm.
19058
Tourism Marketing Program
111
4150
r) r)
125.40
'44627
Sunny Farms
19490
City Breakfast
111
11
4155 1 .)
91.07
44641
Washington (DIS), State of
23111
February Scan charges
113
4210
19.90
February Scan charges
111
4210
71.97
February Scan charges
111
4210
156.60
98/04/02-12:08 City of Port Angeles April 02 1998 Page 2
Fnd Dpt Check Vendor
Number Name
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor Description GL Code
Number Number
44685 MS Associates 13257
44693 Nor'wester Rotary 14056
44694 OAPCA 15017
44697 Pacific Quick Stitch 16331
44701 Port Angeles -City Treasurer 03062
44702 Portside Inn 16177
44725 US West Communications 21001
44740 AT&T 01085
44743 Advanced Travel 01090
44744 AirTouch Cellular 01105
44798 McKeown CPA, Cathleen A 13318
44817 Port Angeles T.V. Productions 16107
44834 Summit Law Group PLLC 19437
44843 Virginia Mason Hospital 22048
44847 Waldron & Company 23399
44849 Washington Audiology Svcs Inc. 23274
6 Carved glass crystal statues 111 4990
City donation
111
4150
1998 Contribution
111
4150
Embroidery
111
4155
Petty cash reimbursements
112
3101
Petty cash reimbursements
111
3101
Interview Brd Member-Pencom
113
4310
3-14 Billing
111
4210
3-14 Billing
113
4210
3-14 Billing
111
4210
3-13 Billing
111
4210
Campbell to WA DC 03-06
112
4310
Doyle to WA DC 03-06
112
4310
Upton to Wenatchee 03-17
111
4310
03-15 billing
111
4210
Daishowa party expenses
111
4990
Video coverage Daishowa party
111
4990
Professional svc-General Labor
113
4150
Hazmat Team physical -Gunn
113
4131
Hazmat Team physical -Manning
113
4131
Consulting -City Manager Search
111
4150
Professional services
113
4131
Total for Administration
0002 44501
Advanced Travel
01090
B Kajfasz to Tacoma 2-23-98
240
4310
V Moroz to Tacoma 2-23-98
240
4310
Ziomkowski,Godbey-Seattle 3-06
201
4310
44520
Camera Corner
03044
Prints
230
4990
44570
Lucent Technologies-
12215
3-2 Billing
201
4210
3-2 Billing
230
4210
3-2 Billing
240
4210
44571
MTA of US & Canada
13303
1998 Member dues-Ziomkowski
230
4901
Accounting publications
230
3101
Accounting publications
240
3101
44574
Microflex Inc.
13203
Tax audit program
230
4150
44586
Olympic Paper Company
15111
Paper
201
3101
Paper
240
3101
Paper
205
3101
Paper
205
3101
Paper
230
3101
Paper
205
3101
44587
Olympic Printers Inc.
15027
Deposit slips
240
3101
Rule legal sheets
201
3101
Business cards -E Menshew
240
3101
Deposit slips
240
3101
44590
Olympic Stationers Inc.
15030
Labels, letter openers, rulers
240
3101
Action postcards
201
3101
Name plate
240
3101
Frame, sorter, post cards
201
3101
44594
Pacific Office Equipment Inc.
16004
Color cartridge, toner refill
201
3101
i3`''
J
0
Amount
402.10
5,500.00
6,295.00
18.34
29.45
3.31
55.02
70.70
70.70
23.57
6.18
832.18
944.68
282.60
9.39
278.80
157.76
117.00
61.00
101.50
6,
73
24,395.79
223.30
223.30
96.92
11.49
40.96
57.34
65.42
136.00
16.19
70.14
326.12
31.18
31.18
155.92
520.47
31.18
374.20
422.10
197.13
78.12
296. 4
1
4 .
0
16.62
37.68
83.08
98/04/02-12:08 City of Port Angeles April 02 1998 Page 3
•
Fnd Dpt Check Vendor
Number Name
44602 Polk & Company, R. L.
44638 United Parcel Service
44641 Washington (DIS), State of
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor
Number
16020
21005
23111
44775 Gov't Finance Officers Assn 07003
44797
44648
Xerox Corporation
24001
Pitney Bowes Inc.
44650
Postmaster
16028
17000
44690
NWPPA
14013
0003 44508
44698
Pitney Bowes Inc.
16018
Lucent Technologies
44701
Port Angeles -City Treasurer
03062
16004
44703
Price Costco Credit card Pmts
03261
205
44710
Safeguard Business Systems
19359
4210
44724
US Telecom
21070
February Scan charges
44725
US West Communications
21001
44775 Gov't Finance Officers Assn 07003
44797
Lunsford & Associates Inc
12179
44814
Pitney Bowes Inc.
16018
44822
Quill Corporation
17000
44842
Viking Office Products
22054
0003 44508
Angeles Temporary Services
01076
44570
Lucent Technologies
12215
44594
Pacific Office Equipment Inc.
16004
44641 Washington (DIS), State of 23111
44648
Xerox Corporation
24001
44688
Municipal Research & Svc. Ctr.
13069
44725
US West Communications
21001
44739
ANP Publishing
01247
44766
CLallam Jefferson Public Dfndr
03274
44768
Defense Research Institute Inc
04041
44812
Pena & Associates, K.M.
16357
0004 44501 Advanced Travel 01090
44533 Dale R Standley 19489
44540 Economic & Engineering Svc Inc 05004
Description GL Code
Number
Color cartridge, toner refill 230 3101
Color cartridge, toner refill 240 3101
Calculator
240 3101
Cartridge
201
3101
Cash register tape
240
3101
Size down cubicle panel
230
3101
Toner
201
3101
Toner, core credit
201
3101
Toner
201
3101
City directory publication
240
3101
Shipping services -pe 3-6-98
205
4210
February Scan charges
201
4210
February Scan charges
230
4210
February Scan charges
240
4210
Meter usage 5065FIN pe 2-20
205
4810
Postage for bulk mailing
205
4210
Registration -Bob Kajfasz
240
4310
Meter rental April thru June
205
4530
Petty cash reimbursements
230
3101
Drive, modem, computer
201
3101
Form, laser
240
3101
Software support maint pe 4-99 240
3101
3-14 Billing
201
4210
3-14 Billing
230
4210
3-14 BiLLing
240
4210
Publications on investing
230
3101
Rent storage #A104 for April
201
4530
Tape rolls
205
3101
Computer paper
240
3101
Stick on frame
201
3101
Total for Finance
R Davis pe 3-15-98
311
4150
3-2 Billing
311
4210
File, table, chair
311
3101
WordPerfect 6.1
311
3101
February Scan charges
311
4210
Black dry ink
311
3101
WA Officials Directory
311
3101
3-14 Billing
311
4210
Attorney Red Book for WA 1998
311
3101
Public Defender fees for April
311
4150
1998 membership dues -Dickson
311
4901
Interpretations
311
5090
Total for Atty
B Collins to Seattle 2-26-98 411 4310
Partial rfd of application fee 400 9706
Prof Svcs -Annexation pe 12-97 411 4150
Amount
83.08
83.09
107.90
14.01-
80.93
107.90
142.43
108.96-
64.74
91.72
11.26
29.24
24.38
16.27
780.52
5,000.00
330.00
356.30
28.35
40.00
4,810.51
253.56
117.83
164.96
188.19
90.95
115.00
86.57
84.08
13.46
16,787.15
212.10
32.77
188.83
106.82
18.63
124.09
45.00
94.27
58.59
2,500.00
125.00
381.00
1 `f �) 3,887.10
59.92
130.51
3,498.54
98/04/02-12:08
Fnd Dpt Check Vendor
Number Name
44570 Lucent Technologies
44586 Olympic Paper Company
44590 Olympic Stationers Inc.
44598 Peninsula Daily News
44641 Washington (DIS), State of
44725 US West Communications
44743 Advanced Travel
0005 44498 AT&T Wireless Services
44501 Advanced Travel
44507 Angeles Millwork
44520 Camera Corner
City of Port
Angeles
April 02 1998
Page 4
CHECK REGISTER
3101
Processing, prints
Date From
03114/98 To 04/03/98
Digital film
530
Vendor
Description
GL Code
Amount
Number
530
Number
Photos
12215
3-2 BiLLing
411 4210
32.77
15111
Paper
411 3101
31.18
15030
Envelopes, cleaner
411 3101
26.79
16012
Determination -Family Medicine
411 4410
46.75
3101
6 Month subscription
411 4901
52.50
Printer maintenance agre-March
Determination -M Sommers
411 4410
41.47
534
Determination -E Nebert
411 4410
39.21
4810
Determination -W Rasmusen
411 4410
42.22
Shredder, waste basket
Ordinance summary -2979-2981
411 4410
13.32
530
Determination-Daishowa
411 4410
87.46
4810
Notice-Daishowa permit
411 4410
30.91
Scanner
Determination-Standley
411 4410
44.49
534
Determination-OMH
411 4410
42.22
3101
Determintn-NW permit Baldridge
411 4410
51.27
Flasher, Labor
Determination-Baldridge Group
411 4410
49.76
530
Notice-Baldridge Group
411 4410
37.70
23111
February Scan charges
411 4210
20.05
21001
3-14 Billing
411 4210
94.27
01090
Collins to Victoria 03-24
411 4310
119.77
20000
01090
01073
03044
44549 HartnageL Building Supply Inc. 08052
44570 Lucent Technologies 12215
44586 Olympic Paper Company 15111
44590 Olympic Stationers Inc. 15030
44594 Pacific Office Equipment Inc. 16004
44604 Port Angeles -Police Department 16105
44612 Richmond 2 -Way Radio 18009
44624 Seattle University 19488
Total for Planning
2-28 BiLLing 530 4210
Zappey,SiLva,Wood-Seattle 2-23 530 4310
Fasteners, Laminate
584
4810
Battery
530
3101
Processing, prints
530
4990
Digital film
530
4990
Processing, prints
530
4990
Processing,�prints
530
4990
Photos
530
4990
Slide drawer.
584
4810
3-2 BiLLing
534
4210
Paper
534
3101
Pens
530
3101
Stamp pad
534
3101
Printer maintenance agre-March
511
4810
Printer maintenance agre-March
534
4810
Corel draw
534
4810
Blue task chair
530
4810
Black ink,color cartridge,dram
511
3101
Shredder, waste basket
530
3501
Toner
530
3101
Double ped desk
530
4810
Toner
530
3101
Scanner
530
3101
Copier
534
6410
Petty cash reimbursment
530
3101
Petty cash reimbursment
530
4210
Flasher, Labor
530
4810
Registration -E Schilke
530
4310
4,59310
60.11
247.87
20.93
19.31
6.22
19.31
40.10
26.42
48.24
17.12
81.92
124.73
10.79
4.65
32.37
107.90
462.89
134.88
107.63
67.98
47.48
269.75
47.48
322.62
5,4549 104.
28.75
70.13
250.00
98/04/02-12:08 City of Port Angeles ApriL 02 1998 Page 5
•
Fnd Dpt Check Vendor
Number Name
•
4
44631 Swain's General Store Inc
CHECK REGISTER
Date From 03114/98 To 04/03/98
Vendor
Number
19037
44638 United Parcel Service 21005
44640 WA State Crime Prevention Assn 23099
44641 Washington (DIS), State of 23111
44645 Washington Fire & Safety Equip 23004
44665 Clallam Co. Sheriff's Dept. 03074
44706 Reliable 18284
44717 Territorial Supplies Inc. 20001
44725 US West Communications 21001
44728 WA State Criminal Justice 23175
44731 Washington (DOL), State of 04088
44743 Advanced Travel 01090
44744 AirTouch Cellular 01105
44756 Business Interiors Northwest 02351
44762 Clallam Co. Humane Society 03072
44773 Gall's Inc: 07027
44785 Ilk, Steve 09024
44804 National Animal Control Assn 14156
44822 QuiLL Corporation 17000
44835 Sutton, Christine 19409
44837 Territorial Supplies Inc. 20001
44838 US West Communications 21001
44845 WA Assn of Sheriffs & Police 23003
44499 AWC Assn of Washington Cities 01080
44501 Advanced Travel 01090
44502 ALL Phase Electric Supply Co. 01061
44544 Ferrellgas (Inc) 06024
Description GL Code
Number
Film, sound
530
3101
Scope covers
530
3101
Supplies for Police Standoff
530
3101
Shipping services -pe 3-6-98
530
4210
Registration-E.Schilke
530
4310
February Scan charges
511
4210
February Scan charges
534
4210
February Scan charges
530
4210
Service extinguisher, powder
530
3101
Inmate Care - January 1998
512
5099
Storage cubes
534
3101
Rifle racks,electric lock
530
3501
Rifle rack accessories
530
3501
3-14 Billing
534
4210
RCW Selected Titles - 1997 Ed
530
3101
Notary renewal -Valerie Raines
534
4150
McLane to Bremerton 03-13
530
4310
Miller to McNeil Island
530
4980
Ilk/Riepe to Port Ludlow 03-19
511
4310
03-15 billing
530
4210
03-15 billing
530
4210
03-15 billing
530
4210
03-15 billing
530
4210
03-15 billing
530
4210
03-15 billing
530
4210
03-15 billing
530
4210
03-15 billing
530
4210
Aeron work chair
530
4810
March 1998 contract payment
530
4150
Megaphone
530
3501
Reimburse airfare to Las Vegas
511
4310
McCaw.ley 1998 membership
530
4901
Envelopes, micro cassette
530
3101
Envelopes, micro cassette
530
3101
Steno book,stapler,envelopes
534
3101
Tuition reimbursement-WSU
530
4310
Rifle gunlock, shotgun Lock
530
3501
03-20 billing
534
4210
Monitoring Svcs- February
512
5099
Total for Police
Amount
47.20
14.83
26.70
27.82
55.00
66.37
7.95
93.12
20.50
15,257.80
55.31
1,999.00
194.72
235.66
219.24
20.00
15.00
845.90
15.00
9.39
15.30
9.39
9.39
13.44
44.96
13.66
53.98
755.27
3,325.00
87.98
176.00
35.00
95.17
6.97-
50.31
263.03
544.34
219.65
592.25
33,761.15
Workshop registr-B Becker
645 4310
75.00
Rose,Bogues,Becker to Everett
645 4310
42.71
K Bogues to Oak Harbor 3-1-98
645 4310
443.22
D Moroz to Emmitsburg 2-7-98
643 4310
231.00
B Becker to Bellevue 3-3-98
645 4310
81.90
B Gunn to Snohomish 3-10
641 4310
4 , 130.52
FLourescent light bulb
684 4810
327.81
FLourescent light bulb
684 4810
216.88
Propane
684 4710
263.48
98/04/02-12:08 City of Port Angeles April 02 1998 Page 6
Fnd Dpt Check Vendor
Number Name
CHECK REGISTER
Date From 03%14/98 To 04/03/98
Vendor Description GL Code
Number Number
44545 Gall's Inc. 07027
44553 Jirikowic, Reece 10103
44559 King Co. Fire Prevention Ofc's 11147
44560 Kits Cameras 11016
44566 Lincare Inc. 12134
44567 Lincoln Industrial Corp. 12047
44570 Lucent Technologies 12215
44579 North Coast Electric Company 14173
44585 Olympic Laundry & Clnrs Inc. 15026
44586 Olympic Paper Company 15111
44587 Olympic Printers Inc. 15027
44590 Olympic Stationers Inc. 15030
44594 Pacific Office Equipment Inc. 16004
44596 Parker Paint Mfg Co. Inc. 16201
44612 Richmond 2 -Way Radio 18009
44622 SeaWestern Inc. 19104
44629 Sunset Do -It Best Hardware 19035
44631 Swain's General Store Inc. 19037
44635 Transfac Funding Corporation 20059
44641 Washington (DIS), State of 23111
44645 Washington Fire & Safety Equip 23004
44703 Price Costco Credit Card Pmts 03261
44711 Sanderson Safety Supply Co. 19048
44725 US West Communications 21001
44743 Advanced Travel 01090
44744 AirTouch Cellular 01105
44761 Clallam Co. EMS Council 03068
44771 Fox International 06190
44784 ICBO (Int'l Conference of 09001
44793 Larry's Janitor Service 12040
44816 Port Angeles Fire Department 16025
Strobe Minibar
641
4520
Instructor- CPR class
643
3108
Registration -Dan McKeen
642
4310
Prints
642
3101
Film
642
3101
Cylinder refills
643
3101
Tanks hydrotests
641
3101
Tanks hydrotest
641
3101
3-2 Billing
641
4210
Terminal kit
684
4810
Doorbell relays terminal block 684
4810
Laundry services -February
641
4990
Laundry Svcs -February
641
4990
Laundry bags
641
4990
Business Cards -Becker, Bogues
611
3101
Labels
641
3101
Paper clips, disk file
611
3101
Disk file, paper clips
611
3101
Cable printer
641
3101
Paint
648
3120
Tested circuit board, labor
643
3114
Friction buckle double "D"
641
3101
Ball valve, elbow, nipple
684
4810
Air compressor parts credit
684
4810
Air compressor parts
684
4810
Wax, automotive
641
3101
Telephone wire
641
3101
Cleaner, tape
648
3120
Hardware
641
3101
Shipping services
641
3101
February Scan charges
611
4210
February Scan charges
643
4310
February Scan charges
641
4210
No smoking signs
642
3101
Drive, modem, computer
684
3101
Drive, modem, computer
641
6410
Responder suit
641
3101
Responder suit
641
3101
3-14 Billing
641
4210
McKeen to Renton 03-15
642
4310
Reid to Snohomish County 03-10
641
4310
03-15 billing
641
4210
03-15 billing
643
4210
03-15 billing
641
4210
Medic 1 Advisory for April
643
4150
Shove knife
641
3101
UBC/UFC volume 1 tabs
642
3101
Janitorial svcs March,towels
684
4150
Janitorial svcs March,towels
684
3120
Reimburse petty cash
611
3101
0
Amount
229.81
25.00
125.00
9.74
c 6.86
30.00
122.68
122.68
89.99
10.36
27.62
10.23
11.65
85.29
104.02
10.78
7.62
14.90
20.45
42.62
640
.
11.23
2.15-
2.02
14.47
6.44
8.57
28.71
53.94
28.49
13.66
1.66
32.37
305.61
2,303.64
615.87
615.87
258.89
486.86
314.23
9.56
32.85
17.19
500.00
8.6
35
A 395.
4 .I
82.06
28.36
98/04/02-12:08
0
Fnd Dpt Check Vendor
Number Name
City of Port Angeles
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor Description GL Code
Number Number
April 02 1998 Page 7
Amount
Total for Fire 9,215.70
0007
44501
Advanced Travel
01090
Kenworthy to Pt Townsend 3-09
711 4310
44507
Angeles Millwork
01073
Acetone sunnyside
784 3101
44520
Camera Corner
03044
Photos
711 3101
Photos
711 3101
44528
Compatable Products
03415
Motherboard, Windows NT
711 3101
44547
General Construction Company
07031
Prof Svcs - Wood Debris
711 4150
44551
ICBO (Int'l Conference of
09001
98 Annual dues-Haehnlen
711 4901
44556
K Ply Inc.
11050
Labor -Peabody Crk Pond Fill
711 4150
44560
Kits Cameras
11016
Camera repair, battery, case
711 4810
44564
Larry's Janitor Service
12040
Trash bag liners, ammonia
784 3101
February Janitor Svcs
784 4150
44570
Lucent Technologies
12215
3-2 Billing
711 4210
44586
Olympic Paper Company
15111
Floor wax stripper
784 3101
Paper
711 3101
Paper
711 3101
Paper hot cup bistro, straws
711 3101
Towels, garbage bags, cleaner
784 3120
Towels
784 3120
Cleaner, mop, towels
784 3101
44590
Olympic Stationers Inc.
15030
Sheet protectors
711 3101
44594
Pacific Office Equipment Inc.
16004
Software upgrade
711 3101
Case mid tower ATX
711 3101
Toner
711 3101
CD ROM Mitsumi
711 3101
44602
Polk & Company, R. L.
16020
City directory publication
711 3101
44616
Roto Rooter Plumbers
18229
Plumbing services -restroom
784 4150
44620
Safeway Inc.
19045
Film
711 3101
44629
Sunset Do -It Best Hardware
19035
Threaded rod, coupler nut
784 3101
Hook, hard hat
711 3101
44631
Swain's General Store Inc.
19037
Gloves
711 3101
44641
Washington (DIS), State of
23111
February Scan charges
711 4210
February Scan charges
711 4210
February Scan charges
711 4210
February Scan charges
711 4210
February Scan charges
711 4210
February Scan charges
711 4210
44648
Xerox Corporation
24001
5322ZTAHS copier lease pe 3-99
711 4530
Black dry ink, cartridge
711 4530
44671
Federal Express Corp.
06022
Shipping services - March
711 4210
44715
Snug Harbor Inc
19491
EZ reachers, litter busters
784 3101
44725
US West Communications
21001
3-14 Billing
711 4210
44743
Advanced Travel
01090
Haehnlen to Tumwater 03-04
711 4310
44744
AirTouch Cellular
01105
03-15 billing
711 4210
03-15 billing
711 4210
44783
IAPMO
09059
1997 Code books
711 4990
44842
Viking Office Products
22054
Frame, legal folders, pads
711 3101
Stick on frame
711 3101
44854
Xerox Corporation
24001
5065FIN meter usage pe 2-20
711 4530
..44 4 4
41.25
4.31
12.43
7.15
849.18
4,284.10
195.00
2,263.75
125.14
35.50
2,200.00
122.76
18.59
311.83
31.19
52.96
74.79
73.48
133.41
47.75
369.02
207.17
49.63-
98.19
91.72
62.58
25.87
15.86
13.25
7.41
38.54
3.41
6.12
12.91
12.68
7.95
511.45
453.18
19.50
77.69
353.16
124.00
18.16
22.08
334.33
73.51
33.60
201.00
98/04/02-12;08 City of Port Angeles April 02 1998 Page 8
Fnd Dpt Check Vendor
Number Name
0008 44500 Ace Equipment Company
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor Description
Number
01055
44501 Advanced Travel 01090
44502 ALL Phase Electric Supply Co. 01061
44507
Angeles Millwork
01073
44512
Barnett Implement Company
02357
44516
Blake Sand & Gravel Inc.
02045
44520
Camera Corner
03044
44537
Dosco
04072
44549
HartnageL Building Supply
Inc. 08052
44552
Jackson's Signs
10018
44569
Lovell Paint & Decorating
12184
44570
Lucent Technologies
12215
44578 NADCO Marble Vases 14439
44579 North Coast Electric Company 14173
44580 Northwest Electronics 14441
44581 Northwest Fence Co. 14071
44586 Olympic Paper Company 15111
44590 Olympic Stationers Inc. 15030
44591 Oregon Brass Works 15032
44596 Parker Paint Mfg Co. Inc. 16201
44598 Peninsula Daily News 16012
44609 Race Street Auto Parts 18048
44611 Restaurant Appliance Svc Inc. 18168
44629 Sunset Do -It Best Hardware 19035
44631 Swain's General Store Inc. 19037
GL Code
Number
Total for Public Works
Sharpening services
865
4810
Sharpening services
865
3120
Sharpen chains
865
3120
Brietbach,White to Tacoma 2-25
865
4310
Battery, screwdriver
861
3120
Hinge
865
3120
Troy-Bilt mini tiller
865
3501
Sand
866
3120
Prints
861
3101
Sealing tape dispense
866
3101
Twist nozzle
862
3120
Deposit -foam Litters, logo
865
4810
Primer, handles, thinner
862
3120
3-2 Billing
811
4210
3-2 Billing
861
4210
3-2 BiLLing
862
4210
3-2 Billing
863
4210
3-2 Billing
865
4210
3-2 BiLLing
866
4210
Cemetery vase
866
3401
Circuit breaker
863
3120
Belt
862
4810
Fence materials
865
3120
Towels, soap dispenser
861
3120
Female products
862
3101
Cleaner, air freshener
861
3120
Glass cleaner, garbage bags
861
3120
Towels
863
3120
Bathroom tissue
861
3120
Pencils, markers
862
3101
White out
861
3101
Ink, stamp
865
3101
India ink, calligraphy pen
861
3101
Bronze Plaque -Sapp
866
3401
Paint
865
3120
Recreation Counselor
861
4410
Pool Renovation study
862
6510
Spark plug
865
3120
Valve kit
863
3120
Oxygen, acetylene
865
3120
Clamps, hinge, gasket
863
3120
Grease hose
865
3120
Houseware, electrical
861
3120
Socket extension
865
3501
Film, sound
862
3101
Automotive, hand tools
865
3501
Paint, holder
866
3120
Hand tools
865
3501
Coveralls
866
3120
{45
0
Amount
14,029.28
12.14
48.56
49.47
370.44
103.73-
6.75
354.00
138.65
10.28
13.13
6.11
1,599.00
73.26
24.57
32.77
8.19
8.19
40.96
16
10 35
155.38
30.00
1,710.22
65.71
75.48
25.37
88.76
24.49
48.82
42.53
11.36
18.70
7.64
54.00
18.88
137.40
39.96
3.88
52.64
42.02
31.86
27.39
51.95
5.15
61
18.
29.82
5.07
33.31
98/04/02-12:08 City of Port Angeles April 02 1998 Page 9
Fnd Dpt Check Vendor
Number Name
•
44633 Thurman Supply
44636 US West Communications
44641 Washington (DIS), State of
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor
Number
20005
21001
23111
44657 Angeles Temporary Services 01076
44661 Bradley, Tami 02364
44669 Dungeness Turf Farm Inc. 04060
44701 Port Angeles -City Treasurer 03062
44712 Sandpiper Roofing 19184
44718 Teufel Nursery Inc. 20028
44725 US West Communications 21001
44740 AT&T 01085
44743 Advanced Travel 01090
44744 AirTouch Cellular 01105
44748 BSN Sports West 02194
44760 Captain T's 03048
44767 Country Dried FLorals 11014
44776 Grainger Inc. 07015
44786 Jim's Trophies 10007
44789 Kelco Supply Company 11115
44799 McKiernan, Duncan Yves 13164
44819 Professional Cartridge Care/WA 16324
44823 Restaurant Appliance Svc Inc. 18168
44838 US West Communications 21001
44852 Wayne's Nursery 23063
Description GL Code
Number
Hand saw
865
3501
Automotive, paint, accessories
862
3120
Paint, accessories, hardware
866
3120
Power tools,paint,accessories
862
3120
Electrical tape,baLLasts,nuts
861
3120
Toilet bowl, seat, wax ring
865
3120
3-2 Billing
863
4210
February Scan charges
811
4210
February Scan charges
866
4210
February Scan charges
861
4210
February Scan charges
862
4210
February Scan charges
863
4210
C Kochanek pe 3-15
866
4150
Rfd class registration fee
862
9451
Sod
865
3140
Petty cash reimbursements
862
3101
Roofing materials, Labor
865
4810
Soil, peatmoss
865
3101
Peatmoss
865
3101
3-14 Billing
862
4210
3-14 Billing
811
4210
3-14 BiLLing
861
4210
3-14 BiLLing
862
4210
3-14 Billing
863
4210
3-14 Billing
865
4210
3-14 Billing
866
4210
3-14 BiLLing
865
4210
3-14 Billing
862
4210
3-8 Billing
866
4410
3-13 BiLLing
862
4210
Dyker/Kochanek to Seattle 3-27
866
4310
03-15 billing
861
4210
03-15 billing
861
4210
Tennis net
865
3120
Logo embroidery
861
3101
Beautification program ApriL
865
4150
Battery, lantern
862
3120
Dial caliper
865
3501
Brass plate
866
3401
Urn,presentation bags
866
3401
Repair Peace Trade Bell
865
4810
Printer cartridge
861
3101
Float switch,gasket,valve
863
4810
03-14 billing
863
4210
03-20 billing
863
4210
03-20 billing
863
4210
Destiny restaurant shrubs
865
3140
Amount
17.95
54.79
27.24
47.55
52.45
82.36
32.86
10.44
4.78
35.95
7.14
2.63
168.98
54.00
118.69
3.04
183.43
1,329.00
1,149.46
37.76
70.70
94.27
23.57
23.57
117.83
47.13
49.59
36.37
80.50
6.18
12.92
9.39
9.39
638.07
15.56
550.00
199.21
86.48
19.42
105.11
172.64
118.69
173.90
40.54
47.81
-. 4�, 47.81
J 118.36
Total for Parks & Recreation 11,998.60
Total for General Fund 135,326.63
L 98/04/02-12:08 City of Port Angeles April 02 1998 Page 10
CHECK REGISTER
Date From 03/94/98 To 04/03/98
Fnd Dpt Check Vendor Vendor
Number Name Number
101 0001 44527 CoastWise Consulting 18133
44598 Peninsula Daily News 16012
44752 Brewer, David 02055
1 102 0007
44507 Angeles Millwork 01073
44516 Blake Sand & Gravel Inc. 02045
44520
Camera Corner
03044
44530
Cornell Auto Parts
03092
44549
Hartnagel Building Supply
Inc. 08052
44563
Lakeside Industries Inc.
12036
44570
Lucent Technologies
12215
44587
Olympic Printers Inc.
15027
44590
Olympic Stationers Inc.
15030
44601
Pharos Corporation
16319
44629
Sunset Do -It Best Hardware
19035
44631 Swain's General Store Inc. 19037
44633 Thurman Supply 20005
44641 Washington (DIS), State of 23111
44649 Zumar Industries Inc. 26001
44664 Carsonite International Corp. 03284
44699 Points Sharp Steel Inc. 16092
44725 US West Communications 21001
44732 Washington (DRS), State of 23141
44743 Advanced Travel 01090
44744 AirTouch Cellular 01105
44832 Star Rental & Parts 19183
Description GL Code
Number
DCTED Tourism Develpmnt Prgm 115 4150
Proposals- Tourism 115 4150
Contract services for ApriL 115 4990
Total for Convention Center Fund
Lumber
752 3101
Neon tape
752 3501
Minwax, tack cloth
752
3101
Oak mould
752
3101
Anchors, fasteners
752
3101
Trowel, plywood
752
3101
Notched trowel
752
3101
Concrete seal
752
3101
Concrete mix, jet set
752
3101
Concrete mix, jet set
752
3101
Concrete mix, jet set
752
3101
Sprayer, steel, bonding agent
752
3101
Concrete mix, jet set
752
3101
Polaroid film
752
3101
Buff wheel, wegniors
752
3101
Melamine
752
3101
Asphalt
752
3101
3-2 Billing
752
4210
Business Cards -D Wilcox
752
3101
Paper cutter
752
3125
Prof Svcs pe 2 -28 -Airport
752
4150
Cut of wheel
752
3501
ELbow
752
3101
Steel band
752
3101
Rule tape, screw
752
3125
Steel band
752
3101
Ear muffs
752
3101
Hardware
752
3101
Pipe
752
3101
Hour tube
752
3101
February Scan charges
752
4210
Signs, borders, radius corners
752
3125
Roadmarker, sign support
752
3125
Asphalt cutter, chisel
752
3101
3-14 Billing
752
4210
Statewide pensioners for Feb
752
2010
Smith to Seattle 03-22
752
4310
03-15 billing
752
4210
Front wheels
752
3501
Total for Street Fund
107 0005 44497 APCO (Assn of Public Safety . 01158 98 Annual dues-Pencom 532 4901
44522 Captain T's 03048 Polo, jacket embroidery 532 2080
44546 Gateway 2000 07195 Pentium PC, monitor, printer 532 6410
0
Amount
780.00
24.88
100.00
904.88
7.24
10.78
15.52
7.42
11.87
12.06
2.79
5.11
42.57
44.13
39.65
43.04
35.60
28.00
23.
10
31.
592.67
24.57
78.12
74.29
480.40
88.75-
104.61
11.63
22.37
11.63
35.37
26.17
8.62
87.08
2.31
3,074.77
866.01
19.51
70.70
39.99
235.58
4.27
39.92
6,183
66.00
194.24
3,340.61
98/04/02-12:08
City of Port
Angeles
April 02 1998
Page 11
CHECK REGISTER
Date From
03/14/98 To 04/03/98
Fnd Dpt
Check
Vendor
Vendor
Description
GL
Code
Amount
Number
Name
Number
Number
Pentium PC, monitor, printer
532
6499
430.50
44570
Lucent Technologies
12215
3-2 Billing
532
4210
81.80
44577
Motorola Inc.-Western Division
13155
AEI/channel upgrade,manuaL
532
6310
11,896.80
44586
Olympic Paper Company
15111
Paper
532
3101
93.55
44632
TDI
20192
24 EASE reference cards
532
3101
30.21
44638
United ParceL Service
21005
Shipping services-pe 3-6-98
532
4210
8.88
44641
Washington (DIS), State of
23111
February Scan charges
532
4210
43.65
44687
Motorola Inc.-Western Division
13155
WWVB Interface
532
6310
1,487.64
44725
US West Communications
21001
3-14 BiLLing
532
4210
235.33
44729
WA State Patrol
23057
Reimbrsmnt for ACCESS user fee
532
4810
3,339.51
44743
Advanced Travel
01090
ALtfiLish to Seattle 01-25
532
9626
226.21
Wu to Ellensburg 03-18
532
4310
9.42
44746
Angeles Communications Inc
01069
Single line telephone
532
3501
48.55
44782
I-COM
09109
Romberg registration
532
4310
210.00
44810
PC Connections
16375
Zip driver for Windows NT
532
4810
26.87
44815
PLantronics/Santa Cruz
16089
Headsets
532
3501
84.17
44822
Quill Corporation
17000
Envelopes, micro cassette
532
3101
32.31
Envelopes, micro cassette
532
3101
2.37-
Steno book,stapler,envelopes
532
3101
166.67
Reinforcing strips
532
3101
30.91
44838
US West Communications
21001
03-23 billing
532
4210
47.81
Total for PenCom
22,129.27
110 0001
44831
Silk Purse
19456
Final bill Governor Summit Rpt
130
4150
1,320.00
Total for "Port Angeles Works"
1,320.00
208 0002
44511
Bank of New York, The
02175
Prof Svcs pe 3-2-98
292
4150
43.50
Total for L.I.D. Control Fund
43.50
310 0007
44561
Kitsap Bank
11139
Retainage Acctll 0187718620
781
4150
6,587.51
44563
Lakeside Industries Inc.
12036
School Sidewalks pmt #2
792
4150
48,877.65
School Sidewalks pmt N2
792
4150
178,821.49
44582
Northwestern Territories Inc.
14017
Prof Svcs-LID 215 pe 2-20 p#13
781
4150
5,108.75
44594
Pacific Office Equipment Inc.
16004
Desk
781
3101
161.85
44608
R. V. Associates Inc.
18268
LID 215 Proj 9505.14 pmt #4
781
4150
135,571.03
44828
Seattle Daily Journal of Comm.
19058
Library Restoration/Occupancy
796
4150
68.40
Total for Public Works
375,196.68
0008
44549
HartnageL Building Supply Inc.
08052
Cap, paste flux
895
3101
4.93
Lags, washers, nuts, screws
895
3101 46
20.09
Lumber
895
3101
36.69
Total
for
Parks & Recreation
61.71
Total for Capital Improvement Fund
375,258.39
314 0007
44777
Halberg Pacific Appraisal Svcs
08049
AppraisL Svcs-Waterfront Trail
715
4150
1,856.25
98/04/02-12:08 City of Port Angeles April 02 1998 Page 12
Fnd Dpt Check Vendor
Number Name
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor Description
Number
GL Code
Number
Total for Capital Improvement Fund
316 0008 44507 Angeles Millwork 01073 Flagging tape 860 3120
44821 Puget Safety Equipment 16248 Nitrile gloves 860 3120
321 0007 44520 Camera Corner
03044
44524 Clallam Co. Treasurer 03075
44806 Nixon Associates Inc., Robert 18131
44807 North Sound Bank 14177
44818 Primo Construction Inc. 16033
44828 Seattle Daily Journal of Comm. 19058
Total for Lincoln Park Improvement Fund
Photos 716 3101
Prints 716 3101
Photos 716 3101
Process prints 716 3101
Prints 716 3101
Prints 716 3101
1998 Library site property tax 716 4150
Prof Svcs pe 1-31-98 - Library 716 4150
Escrow acct #750800542 716 4150
Library proj 94-19 pmt #12 716 4150
Library furnishing bid 716 4410
Library shelving bid advrtsmnt 716 4410
Total for Library Construction Fund
401 44514
Bell, Betty
02362
Utility deposit rfd-001937-007
401
2131100
44518
Brazzell, Richard
02363
Utility deposit rfd-044130014
401
2131100
44523
Castro, Rose
03422
Utility deposit rfd-018449016
401
2131100
44528
CompatabLe Products
03415
Motherboard, Windows NT
401
2370000
44550
Hendricks, Jerry
08302
Energy Smart Design incentive
401
1342000
44554
Jones, Kari
10145
Utility deposit rfd-051071021
401
2131100
44555
Jones, Linda A
10146
Utility deposit rfd-4012131100
401
2131100
44565
Lesky, William
12263
Utility deposit rfd-043214030
401
2131100
44568
Lopez, Jose
12127
Utility deposit rfd-051128021
401
2131100
44573
McNally, Dawn
13371
Utility deposit rfd-081523037
401
2131100
44592
PacifiCorp
16360
Relay settings
401
2370000
44599
Peninsula Home Furnishings
16074
Energy Smart Design Incentive
401
1342000
44603
Port Angeles -City Treasurer
03062
Tank rebate -Patrick Kane
401
1343300
Tank rebate -J Clark
401
1343300
Tank rebate -Deborah Gilbert
401
1343300
Tank rebate -William Isenberger
401
1343300
44610
Restaino, Donna
18282
Utility ovrpmt rfd-033944010
401
1222200
44614
Romberg, Lewis
18283
Utility deposit rfd-124244003
401
2131100
44621
Schroeder, Rose
19327
Utility deposit rfd-018163014
401
2131100
44647
Western States Electric Inc.
23025
Conduit
401
1414000
44668
Doyle, Genelle
04205
Utility overpmt rfd-085707002
401
1222200
44677
Gregory, Cynthia
07248
Utility overpmt rfd-051322003
401
1222200
44683
Landmark Property Management
12008
Utility overpmt rfd-059056019
401
1222200
44686
McGimpsey, Yvette
13372
Utility deposit rfd-052027019
401
2131100
44691
Newark Electronics
14114
Test clip, test clip covers
401
1411000
44692
Nilsen, Lisa M
14442
Utility deposit rfd-081469034
401
2131100
44701
Port Angeles -City Treasurer
03062
Tank rebate -Don Edgmon
401
1343300
Petty cash reimbursements
401
2451000
44708
Roberts, Cindy
18285
Utility deposit rfd-052256012
401
2131100
0
Amount
1,856.25
7.96
29.65
37.61
7.15
72.45
21.47
34.51
7.47
61.84
15.44
5,533.72
14,990.76
308,509.87
399.30
412.50
330,066
96.87
121.03
125.00
62.18-
8,543.00
125.00
125.00
89.16
76.06
64.03
276.50-
21,637.00
25.00
25.00
25.00
25.00
126.09
37.35
250.00
3,908.23
18.57
� n.
38.96
4j 34.06
74.59
4* 3
25.00
8.00
111.01
98/04/02-12:08 City of Port Angeles April 02 1998 Page 13
Total for Department 42,559.24
9 44501 Advanced Travel 01090 S McLain to Fife 3-2-98 911 4310
0
B Titus-PUD,WPAG,Conf 2/25-27 911 4310
44502
ALL Phase Electric Supply Co.
CHECK REGISTER
Elbow
911 3403
Date From 03/14/98 To 04/03/98
911 4810
Fnd Dpt Check
Vendor
Vendor
Description
GL
Code
Amount
Number
Name
Number
Number
Battery
44714
Security National
19492
Utility overpmt
rfd-030287003
401
1222200
111.63
44735
Williams, Kenneth
23400
Heat pump loan
911 3403
401
1344000
5,124.17
44751
Booher, Richard
02367
Utility deposit
rfd-044148035
401
2131100
96.97
44753
Bridger, Angela
02365
Utility overpmt
rfd-063703005
401
1222200
16.49
44758
Campbell, William
03421
Utility overpmt
rfd-094826001
401
1222200
432.44
44774
Gariepy, Charles
07249
Utility overpmt
rfd-020036001
401
1222200
104.67
44779
Heckman, James C
08016
Utility overpmt
rfd-047554007
401
1222200
22.32
44781
Hybrid Zone
08322
Internal zip drive
911 3101
401
2370000
8.30-
44796
Lucas M.D. ABFP, Walter W.
12032
Utility overpmy
rfd-082791002
401
1222200
107.24
44808
Northern Hydraulics Inc.
14153
Trash pump, hose,
strainer
401
2370000
103.57-
44824
Richmond, Jimie
18286
Utility depost
rfd-124555002
401
2131100
44.52
44825
Rider, Wynn
18287
Utility deposit
rfd-018490024
401
2131100
27.47
44826
Rudolph, Emma
18288
Utility deposit
rfd-087092024
401
2131100
79.88
44827
Scott, Jack
19495
Utility deposit
rfd-004278018
401
2131100
125.00
44830
Severson, DR J A
19493
Utility overpmt
rfd-070866002
401
1222200
190.20
44836
Teel, Corrine
20195
Utility deposit
rfd-094893003
401
2131100
50.71
44853
Western States Electric Inc.
23025
Tape, stubbing
band, clamp
401
1411000
661.43
Total for Department 42,559.24
9 44501 Advanced Travel 01090 S McLain to Fife 3-2-98 911 4310
0
B Titus-PUD,WPAG,Conf 2/25-27 911 4310
235.34
79.10
234.77
230.01
438.40
9.62
8.63
8.11
81.27
26.77-
27.52
56.97
200.91
200.91
252.82
10.01
10.51
377.65
433.76
289.17
377.65
377.65
504.91
1,132.95
679.77
19.23
11.38
4,445.62
3,556.50
66.08
38.63
44502
ALL Phase Electric Supply Co.
01061
Elbow
911 3403
Base pulse
911 4810
Elbow, conduit
911 3403
Conduit plug
911 3403
Battery
911 4810
Galvanized nipple
911 3403
Adapter, bimetal 18TPI
911 3403
-Gasket, conduit body
911 3403
Fuse
911 4810
Conduit, adapter, cover, plug
911 4810
Safety kit
911 3403
Safety kit
911 3402
PVC plug, quick set
911 3403
Battery
911 3101
Connector
911 3101
44505
Angeles Concrete Products
01070
Control density fill
911 3101
Concrete fibermesh
911 3101
Concrete fibermesh
911 3101
Control density fill concrete
911 3101
Concrete
911 3101
Concrete fibermesh
911 3101
Control density fill concrete
911 3101
Control density fill
911 3101
44507
Angeles Millwork
01073.
Duct tape, stakes, lumber
Nails
911 3101
911 3101
•44510
Asplundh
01119
Tree trimming services
911 4150
Tree trimming services
911 4150
44511
Bank of New York, The
02175
Prof services pe 3-2-98
911 4150
44516
Blake Sand & Gravel Inc.
02045
Bark
911 3403
235.34
79.10
234.77
230.01
438.40
9.62
8.63
8.11
81.27
26.77-
27.52
56.97
200.91
200.91
252.82
10.01
10.51
377.65
433.76
289.17
377.65
377.65
504.91
1,132.95
679.77
19.23
11.38
4,445.62
3,556.50
66.08
38.63
98/04/02-12:08 City of Port Angeles April 02 1998 Page 14
Fnd Dpt Check Vendor
Number Name
44520 Camera Corner
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor
Number
03044
44521
Campbell, William or
03421
44529
Complete Line, The
03087
44530
CorneLL Auto Parts
03092
44531
Culver Company Inc.
03049
44539
EES Consulting Inc.
05140
44549
Hartnagel Building Supply Inc.
08052
44563
Lakeside Industries Inc.
12036
44570
Lucent Technologies
12215
44572
Marsh Mundorf Pratt & Sullivan
13287
44586
Olympic Paper Company
15111
44590 Olympic Stationers Inc. 15030
44592 PacifiCorp 16360
44606 Public Utility Dist CLallam Co 16038
44625 Sound Analytical Services Inc. 19025
44629 Sunset Do -It Best Hardware 19035
44631 Swain's General Store Inc. 19037
44633 Thurman Supply 20005
44641 Washington (DIS), State of 23111
44646 Wayne's Nursery 23063
44690 NWPPA 14013
44700 PoLk & Company, R. L. 16020
44703 Price Costco Credit Card Pmts 03261
44709 Rohlinger Enterprises Inc. 18087
44725 US West Communications 21001
44732 Washington (DRS), State of 23141
44740 AT&T 01085
44743 Advanced Travel 01090
44744 AirTouch Cellular 01105
Description GL Code
Number
Top soil
911
3402
Top soil
911
3402
Prints
911
3101
Photos
911
3101
Reimbrsmnt-Pole installation
911
9907
Keyboard shelf
911
6410
Universal, extension
911
3501
VHS-Pigopolis
911
3101
Prof Svcs pe 2-98
911
4901
Stringline holder
911
3403
Asphalt
911
3101
3-2 Billing
911
4210
Prof Svcs pe 2-28-98
911
4901
Teri wiper
911
3101
Paper towels
911
4810
Paint brush
911
3403
Relay settings
911
4150
SR 101 & Euclid Ave -March
911
3350
Morse Creek Dam- February
911
3350
oiL samples testing
911
4150
Chalkline, couple nuts, rod
911
3403
Threaded rod, washer, nut
911
3403
Hex nut, flat washer
911
3403
Shovels
911
3501
Shoe accessories, housewares
911
3101
Pipe, coupling
911
4810
Double pole upper stat
911
4810
Coupling, strap
911
4810
Single pole 240 volt
911
4810
February Scan charges
911
4210
Plants
911
3402
Seminar registration -S McLain
911
4310
City directory publication
911
3101
Drive, modem, computer
911
3101
Drive, modem, computer
911
3101
Recondition ratchet cutter
911
4150
Amp bag,knife,sheath,pad
911
3501
Recondition chance hook Link
911
4150
Clean/test hot stick, telepoLe 911
4150
Recondition shot gun, stick
911
4150
3-5 Billing
911
4210
3-14 Billing
911
4210
3-14 Billing
911
4210
Statewide pensioners for Feb
911
2010
3-13 Billing
911
4210
Madison to Purdy, WA 03-19
911
4310
03-15 billing
911
4210
03-15 billing
911
4210
03-15 billing
911 4210
03-15 billing
911 4210
03-15 billing
911 4210
Amount
104.66
62.80
13.99
4.65
432.44
331.49
25.69
326.55
489.27
2.71
184.99
220.47
467.05
134.34
72.74
3.64
3,776.50
14.33
196.68
112.50
18.je68.
20.33
120.29
12.52
16.60
16.50
1.93
12.61
29.04
12.81
900.00
366.86
167.23
119.74
172.96
707.54
86.48
86.48
585.90
43.85
634.27
52.86
200.16
�. 6.43
J 1 9.00
9
9.
29.26
9.39
9.39
e �
98/04/02-12:08 City of Port Angeles April 02 1998 Page 15
Fnd Dpt Check Vendor
Number Name
4*
0003
•
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor Description GL Code
Number Number
44770 First Trust New York 06139
44781 Hybrid Zone 08322
44808 Northern Hydraulics Inc. 14153
44820 Public Utility Dist Clallam Co 16038
44840 Utility Underground Loc Center 21010
44848 Washington (Stores), State of 03131
44583 Nurnberg Scientific 14092
44644 Washington (Rev), State of 23118
44745 American Water Works Assoc. 01066
44500 Ace Equipment Company 01055
44519 Brown and Caldwell 02057
44536 Dobson's 04054
44549 Hartnagel Building Supply Inc. 08052
44570 Lucent Technologies 12215
44583 Nurnberg Scientific 14092
44589 Olympic Springs Inc. 15029
44590 Olympic Stationers Inc. 15030
44594 Pacific Office Equipment Inc. 16004
03-15 billing
911
4210
03-15 BILLING
911
4210
03-15 BILLING
911
4210
03-15 BILLING
911
4210
03-15 billing
911
4210
03-15 billing
911
4210
03-15 billing
911
4210
CSPE Acct #96020130 for April
911
3320
Internal zip drive
911
6499
Trash pump, hose, strainer
911
3501
Lauridsen Blvd & L St -March
911
3350
Morse Creek Dam -March
911
3350
Scoop riser, scoop, J -Box
911
3402
February locates
911
4150
Diskette,file folders,note pad
911
3101
Total for Light
Total for Light Fund
Cylinder,timer
402
2370000
Fecal coliform
402
2370000
Fecal coliform
402
2370000
Spectro check
402
2370000
February Excise taxes
402
2370000
February Excise taxes
402
2371000
Standard Methods 19th edition
402
2370000
Safe drinking water updates
402
2370000
Total for Department
Parts for ariens, bearing 354 3101
Prof Svcs -WW System pe 2-20 p4 354 4150
Prof Svcs -WW System pe 2-20 p4 354 4150
Filter
354
3101
filter
354
3101
Lumber
354
3101
3-2 Billing
354
4210
Cylinder,timer
354
3101
Fecal coliform
354
3101
Fecal coliform
354
3101
Spectro check
354
3101
Bottled water, cups
354
3101
Water, cups
354
3101
Water,cups
354
3101
Monthly rental fee
354
3101
Scissors, binders, calendars
354
3101
Calendar refill
354
3101
Calendar refill
354
3101
Service laserjet printer
354
4150
Toner
354
3101
152
Amount
9.39
9.39
9.39
9.39
9.39
9.39
9.39
1,694.65
113.30
1,414.53
19.84
183.57
567.37
56.77
62.21
30,060.64
72,619.88
5.64-
9.47-
9.55-
8.30-
240.91
11.67
11.61-
11.85-
196.16
56.65
6,711.63
638.95
70.87
70.86
12.44
16.38
77.00
129.35
130.40
113.30
22.44
12.79
22.44
8.58
91.32
5.05
4.84-
137.03
60.15
98/04/02-12.08 City of Port Angeles April 02 1998 Page 16
Fnd Dpt Check Vendor
Number Name
44629 Sunset Do -It Best Hardware
44631 Swain's General Store Inc.
44633 Thurman Supply
44637 USA BlueBook
44638 United Parcel Service
44641 Washington (DIS), State of
44644 Washington (Rev), State of
44653 AT&T Wireless Services
44655 AmTest Inc.
44667 Dorner Products Inc.
44676 Granich Engineering Inc.
44682 L.D.R. Flooring Services
44725 US West Communications
44744 AirTouch Cellular
44809 Olympic Chemical Corporation
44838 US West Communications
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor
Number
19035
19037
20005
21060
21005
23111
23118
20000
01034
15099
07142
06120
21001
01105
15117
21001
44840 Utility Underground Loc Center 21010
Description GL Code
Number
Hardware
354 3101
CLamp,Labor,seaL,Red Horizon
354 3101
Sand cloth
354 3101
Bushing
354
3101
Lockwash, hex cap
354
3101
Hose, bolt clamp
354
3101
Pin shackle
354
3101
Lawn mower
354
3101
Automotive, miscellaneous
354
3101
Film, sound, automotive
354
3101
Plumbing
354
3101
OiL, hose adapter, PVC riser
354
3101
Pipe, caulking, vent, elbow
354
3101
Air compressor parts
354
3101
Rolotape measuring wheel
354
3101
Shipping services -pe 3-6-98
354
4210
Shipping services -pe 3-6-98
354
4210
February Scan charges
354
4210
February Excise taxes
354
4950
3-1 Billing
354
4210
Water sample analysis
354
4150
Water sample analysis
354
4150
OPS Tech Support Subscription
354
4150
Seal assembly
354
3101
Carpet cleaning services
354
4150
3-14 Billing
354
4210
03-15 billing
354
4210
Sodium Bisulfite
354
3101
03-23 billing
354
4210
03-23 billing
354
4210
03-23 billing
354
4210
03-23 billing
354
4210
03-23 billing
354
4210
03-23 billing
354
4210
03-23 billing
354
4210
03-20 billing
354
4210
February locates
354
4150
0
Amount
11.61
57.35
6.14
7.45
12.56
52.00
9.70
1,164.85
34.53
31.47
29.51
12.39
35.65
22.93
126.74
75.15
9.20
50.91
5,001.78
32.39
2,279.
2,430
250.
511.56
122.40
47.13
5.62
1,157.81
28.11
47.81
47.81
47.81
47.81
47.81
28.11
28.11
28.38
Total for
Wastewater 22,323.23
0007 44500
Ace Equipment Company
01055
Plug, Labor
753
3101
18.61
44501
Advanced Travel
01090
T Smith to Olympia 2-26-98
753
4310
52.50
44505
Angeles Concrete Products
01070
Concrete fibermesh
753
3101
36.15
Concrete
753
3101
64.74
44507
Angeles Millwork
01073
Bit, extension cord
753
3101
_ ^ 15.90
44509
Anjo Soils
01057
Soil
753
3101
312.62
44513
Baxter Farms
02035
Grass seed
753
3101
90
44562
L & L Tool Specialties
12035
Hex key set
753
3101
44570
Lucent Technologies
12215
3-2 Billing
753
4210
32.77
44586
Olympic Paper Company
15111
Chlorine
753
3101
339.89
Table skirting, table cover
753
3101
7.66
�a
98/04/02-12.08
City of Port Angeles
April 02 1998
Page 17
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Fnd Dpt
Check
Vendor
Vendor
Description
GL Code
Amount
Number
Name
Number
Number
Liquid chlorine
753
3101
169.94
44590
Olympic Stationers Inc.
15030
Disc holder, discs
753
3101
26.95
44594
Pacific Office Equipment Inc.
16004
Disk zip pack
753
3101
57.13
Disk zip pack
753
3101
57.13
Zip dive holder
753
3101
7.50
44602
Polk & Company, R. L.
16020
City directory publication
753
3101
183.42
44612
Richmond 2 -Way Radio
18009
Battery
753
3101
97.11
44629
Sunset Do -It Best Hardware
19035
Screw driver
753
3101
9.06
Strap, bolt, cap, screw
753
3101
5.27
Cord
753
3101
2.91
Switch, hacksaw blade
753
3101
12.56
ELL, entrance
753
3101
3.66
Powerlock tape
753
3101
18.29
Novus blue/gray, blue/clear
753
3101
37.16
Valve ball
753
3101
15.52
44631
Swain's General Store Inc.
19037
Miscellaneous supplies/meters
753
3101
2.17
Film, sound
753
3101
8.35
Film, sound, cleaning supplies
753
3101
13.06
Candy for the Home Show
753
3101
33.66
44633
Thurman Supply
20005
Fasteners, strap
753
3101
13.53
Sprinkler/plumbing supplies
753
3101
35.46
Aluminum pipe, waterplug
753
3101
8.84
Waterplug
753
3101
17.26
Gasket,cover,reducing bushing
753
3101
5.03
Polytarp
753
3101
18.02
44637
USA BLueBook
21060
Rolotape measuring wheel
753
3101
126.74
44638
United Parcel Service
21005
Shipping services -pe 3-6-98
753
4210
25.22
44641
Washington (DIS), State of
23111
February Scan charges
753
4210
15.13
44642
Washington (DOH), State of
23117
Exam fee- Water Distribtn Mgr
753
4310
25.00
44644
Washington ('Rev), State of
23118
February Excise taxes
753
4950
7,514.54
44699
Points Sharp Steel Inc.
16092
Point, chisel, asphalt cutter
753
3101
21.68
44703
Price Costco Credit Card Pmts
03261
Drive, modem, computer
753
3101
134.86
44704
Public Utility Dist CLallam Co
16038
Crown Z Water Rd -March
753
4710
23.41
44720
Transfac Funding Corporation
20059
Shipping services
753
4210
96.24
44723
US Filter/Pacific Water Works
21077
Gate rubber
753
3101
328.45
44725
US West Communications
21001
3-14 Billing
753
4210
94.27
44733
Washington (Health), State of
23107
Permit/certification fees
753
4990
5,604.80
44742
Admiral Ship Supply Inc.
01303
Solid plug,cored plug
753
3101
24.34
44743
Advanced Travel
01090
Beverford,Becker to Wenatchee
753
4310
536.52
Knutson to Seattle 03-20
753
4310
18.70
44745
American Water Works Assoc.
01066
Standard Methods 19th edition
753
3101
158.61
Safe drinking water updates
753
3101
161.85
44838
US West Communications
21001
03-23 billing
753
4210
59.20
44839
Utility Services Associates
21021
Professional svcs-surveying
753
4150
4,950.00
44840
Utility Underground Loc Center
21010
February Locates
753
4150 �:
28.38
44844
Volk, Phillip and Elizabeth
22063
Refund for tap on Milwaukee
753
9619 y .)
371.52
Total for Public Works
22,154.12
TotaL for
Water/Wastewater Fund
44,673.51
98/04/02-12:08 City of Port Angeles April 02 1998 Page 18
Fnd Dpt Check Vendor
Number Name
404 0007
421
44500 Ace Equipment Company
44501 Advanced Travel
44503 AmTest Inc.
44506 Angeles Machine Works Inc
44507 Angeles Millwork
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor
Number
01055
01090
01034
01072
01073
44535 Design One Inc. 04164
44549 Hartnagel Building Supply Inc. 08052
44557
KONP Radio
11019
44570
Lucent Technologies
12215
44576
Middleton Motor Parts Co.
13117
44584
Olympic Drywall Supplies Inc.
15023
44586
Olympic Paper Company
15111
44588
Olympic Refrigeration
15085
44594
Pacific Office Equipment Inc.
16004
44600 Pettit Oil Company 16302
44603 Port Angeles -City Treasurer 03062
44612 Richmond 2 -Way Radio 18009
44629 Sunset Do -It Best Hardware 19035
44631 Swain's General Store Inc. 19037
44638
United Parcel Service
21005
44641
Washington (DIS), State of
23111
44671
Federal Express Corp.
06022
44725
US West Communications
21001
44743
Advanced Travel
01090
44851
Waste Management - Northwest
23060
44504 Anderson, Kurt J. and Lori A. 01365
44701 Port Angeles -City Treasurer 03062
44603 Port Angeles -City Treasurer 03062
44701 Port Angeles -City Treasurer 03062
Description GL Code
Number
Wedge
755
3101
T McCabe to Tacoma 2-27
755
4310
Water chem,micro analysis
755
4150
Water chem,micro analysis
755
4150
Labor, extend shafts, cuts
755
3101
Masking tape
755
3101
Lumber
755
3101
Pens
755
4410
roller cover, paint, brush
755
3101
Paint
755
3101
February commercials
755
4410
3-2 Billing
755
4210
Battery,core deposit,terminal
755
3101
Masking paper, tape
755
3101
Toilet tissue
755
3101
Removed freon
755
4150
HP deskjet
755
3101
Ribbon
755
3101
Ultra duty grease
755
3101
Petty cash reimbursement
755
3101
Replaced camera connectors
755
4810
Oxygen
755
3101
Flashlight,plier,wrench,cutter
755
3101
Threaded rod, hardware, tube
755
3101
Lawn mower
755
3101
Garden rake
755
3101
Utility knives
755
3101
Hardware, hand tools
755
3101
Plumbing
755
3101
Plumbing supplies
755
3101
Men's accessories
755
3101
Shipping services -pe 3-6-98
755
4210
February Scan charges
755
4210
Shipping services - March
755
3101
3-14 Billing
755
4210
Miller to Olympia 03-17
755
4310
March recycling
755
4150
Total for Solid Waste Fund
Rfd ovrpmt Weatherization loan 421 1223000
Petty cash reimbursements 421 2451000
Total for Department
Petty cash reimbursement 913 4990
Petty cash reimbursements 913 4990
Total for Light
Total for Conservation Fund
0
Amount
4.86
37.50
678.30
640.05
151.23
4.27
29.33
311.88
66.20
69.88
100.95
40.96
90.26
11.72
56.81
1,773.88
31.29
24.99
37.39
12.00
259* 10.
114.01
205.72
1,164.86
42.06
53.63
56.01
5.48
7.63
16.12
45.75
20.20
12.00
117.83
30.00
37,831.80
44,147.31
108.19
24.00
132.19
19.
22
41.00
173.19
98/04/02-12.08 City of Port Angeles
CHECK REGISTER
Date From 03%14/98 To 04/03/98
ApriL 02 1998 Page 19
Fnd Dpt Check Vendor Vendor Description GL Code
Number Name Number Number
451 0009 44582 Northwestern Territories Inc. 14017 Prof Svcs pe 2-20-98 - Survey 930 4150
Total for Light Construction
452 0007
44613 Rocket 04043
44663 CH2M Hill 03005
44747 Angeles Plumbing Inc. 01039
44780 Homestead Welding Auto Repair 08324
44790 Key Bank of Washington 11128
44833 Strider Construction Cc Inc 19447
453 0007
44520
Camera Corner
03044
44558
Key Bank of Washington
11128
44626
Strider Construction Co Inc
19447
44749
Beck and Associates, R.W.
02037
44842
Viking Office Products
22054
501 44678 H. A. Holden Inc. 08318
0007 44530 Cornell Auto Parts 03092
44534 Denver's Tire Co. Inc. 04044
•
Prof services Proj 94-22 793 4150
Fire sprinkler modification 793 4150
Engineering Svcs-Resevoir 793 4150
Re-route main sewer line 793 4150
Sandblast City fountain 793 4150
Escrow acct #473544001802 793 4150
Watermain proj 94-22 pmt $5 793 4150
Total for Water Construction
Prints 794 3101
Retainage -Escrow #473549007259 794 4150
Retainage -Escrow #473549007259 794 4150
Prof Svcs-Ediz hook pmt #5 794 4150
Prof Svcs-Ediz hook pmt #5 794 4150
Prof Svcs pe 2-28-98 794 4150
Prof Svcs pe 2-28-98 794 4150
Pads,hi-Liters,LabeL inserts 794 3101
Total for WasteWater Construction
Stationary switch 501 2370000
Total for Department
Perma,coiL inserts, TPS 760 3101
Micro torch 760 3501
Hose T 760 3101
Fas pac 760 3101
Fas pac 760 3101
OiL cap 760 3101
Plugs, help 76951 760 3101
Polish 760 3101
Bumper bolts 760 3101
oiL filler cap 760 3101
Flat repair, wheel change 760 4810
Flat repair, wheel change 760 4810
flat repair, wheel change 760 4810
Labor, repair alternator 760 4810
Labor, safety check 760 3101
Labor, safety check 760 4810
Tires, valve, casing charge 760 3101 G. Tires, valve, casing charge 760 4810 i J V
Air cleaner, repair spot Light 760 3101
Air cleaner, repair spot Light 760 4810
Converter, Labor 760 3101
Converter, labor 760 4810
Amount
7,695.20
7,695.20
1,726.25
2,404.36
7,685.89
626.01
323.70
18,050.17
371,472.40
402,288.78
7.15
1,060.63
870.30
21,827.81
17,910.77
702.38
1,334.01
48.32
43,761.37
2.72-
2.72-
56.29
61.05
10.14
4.21
8.42
4.69
9.55
6.14
10.52
4.69
24.28
24.28
24.28
29.13
13.22
17.26
257.00
20.50
22.58
46.39
257.73
5.82
98/04/02-12:08 City of Port Angeles April 02 1998 Page 20
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Fnd Dpt Check Vendor Vendor
Description
GL Code
Number Name Number
Number
Tires,wheel balance,alignment
760 3101
Tires,wheeL balance,alignment
760 4810
Casing charge, tires
760 3101
Casing charge, tires
760 4810
Battery, labor
760 3101
Tires, retread
760 3101
Mount, demount, wheel change
760 4810
Flat repair
760 4810
Tires, mount, wheel change
760 3101
Tires, mount, wheel change
760 4810
Flat repair, wheel change
760 4810
Tires, wheel balance, stem
760 3101
Tires, wheel balance, stem
760 4810
Service call, starter, labor
760 4810
Service call, starter, labor
760 3101
Safety check, labor
760 3101
Safety check, Labor
760 4810
Window switch, labor
760 3101
Window switch, labor
760 4810
Rear Lens assembly, labor
760 3101
Rear lens assembly, Labor
760 4810
Starter, labor
760 3101
Starter, labor
760 4810
Flat repair, wheel change
760 4810
Battery, labor
760 3101
Battery, labor
760 4810
Heater, labor
760 3101
Heater, labor
760 4810
Labor, safety check
760 4810
Safety check, labor
760 3101
Safety check, labor
760 4810
44536 Dobson's 04054
Beam
760 3101
V Belt
760 3101
44544 Ferrellgas (Inc) 06024
Propane
760 3212
Propane
760 3212
44570 Lucent Technologies 12215
3-2 Billing
760 4210
44576 Middleton Motor Parts Co. 13117
Neo cord
760 3101
Drop Light
760 3101
Net
760 3101
CLo roll
760 3101
Oil filter
760 3101
Oil filter
760 3101
Disc pad, wheel kit
760 3101
Wheel kit, return
760 3101
Fuel filter,oiL filter,wipers
760 3101
Clamp
760 3101
Fuses
760 3101
Clamp
760 3101
Door handle
760 3101
Door handle, wiper blade
760 3101
Core plug
760 3101
J
0
Amount
125.16
46.35
504.28
41.00
109.41
144.24
25.90
19.42
111.46
17.80
27.51
173.93
15.11
79.85
69.48
13.22
17.26
15.10
43.71
86.32
29.
58.
69.48
24.28
93.87
14.57
107.90
58.27
36.42
13.22
51.79
13.57
10.81
59.80
166.69
8.19
42.83-
58.04-
47.46
40.11
27.68
55.35
50.45
.75
159.55
1.06
*2
5.37
42.05
6.46
98/04/02-12:08 City of Port Angeles April 02 1998 Page 21
•
Fnd Dpt Check Vendor
Number Name
44600 Pettit Oil Company
44603 Port Angeles -City Treasurer
44607 Quality 4x4 Truck Supply
44612 Richmond 2 -Way Radio
44617 Ruddell Auto Mall
44629 Sunset Do -It Best Hardware
44631 Swain's General Store Inc
44634 Tony's Distributing
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor
Description
GL Code
Number
Number
Fuel filter
760 3101
Ignition
760 3101
Sleeve
760 3101
Insert, sleeve
760 3101
Lamp
760 3101
Adapter
760 3101
Male elbow
760 3101
Male connector
760 3101
Muffler, pipe
760 3101
Junction
760 3101
Oil filter, air filter, pliers
760 3101
Jun blok
760 3101
Adapter
760 3101
Male connector
760 3101
V belt
760 3101
Silicone
760 3101
Disc pad
760 3101
Washer
760 3101
Nut, coupler
760 3101
Gaskets
760 3101
Coupler
760 3101
Flasher
760 3101
Connector
760 3101
Air filter, washer, oil filter
760 3101
Sensor
760 3101
Cool cap
760 3101
16302
Kardlock purchases -February
760 3210
Kardlock purchases -February
760 3211
Oil, haz mat
760 3220
Sample bottle
760 3101
Diesel
760 3211
Diesel
760 3211
Gasoline
760 3210
03062
Petty cash reimbursement
760 3101
17006
Flange yoke, U J kit
760 3101
Gasket - compressor
760 3101
18009
Install mostar EQ#1542
760 3101
18019
Service veh #1458
760 3101
Clip
760 3101
Bolt kit
760 3101
Cap hub
760 3101
19035
Cylinder rent
760 3101
Flat bar
760 3101
Flat bar
760 3101
Street elbow, T12 barb
760 3101
Adapter, plug, cap, 0 ring
760 3101
Cylinder rent -February
760 3101
Washer
760 3101
19037
Head light
760 3101
20145.
Auto repair manuals
760 3101
Truck repair manuals
760 3101
iJJ
Amount
9.04
36.14
.78
5.83
51.96
.86
4.99
3.24
123.06
9.98
220.87
30.47
2.59
8.09
13.96
23.18
33.67
5.83
79.84
3.98
2.69
35.78
8.65
367.09
37.49
2.95
1,649.33
71.88
931.07
184.51
1,262.60
2,981.50
2,589.60
16.16
79.00
3.55
102.50
18.72
7.99
15.98
55.96
25.46
11.87
46.34
15.56
57.31
25.46
1.50
28.71
472.63
281.84
98/04/02-12:08 City of Port Angeles April 02 1998 Page 22
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Fnd Dpt Check Vendor Vendor
Number Name Number
502 0002
44641 Washington (DIS), State of 23111
44645 Washington Fire & Safety Equip 23004
44654 AWC Warehousing Co 01328
44658
44660
44678
44681
44689
44696
44713
44725
44734
44754
44811
Associates Capital Bank 20003
Bens Cleaner Sales Inc. 02012
H. A. Holden Inc. 08318
Int'L Belt & Rubber Supply Inc 09049
N C Machinery Co. 14001
Olympic Laundry & CLnrs Inc. 15026
Seattle Daily Journal of Comm. 19058
US West Communications 21001
Western Equipment Distrib. Inc 23019
Burrett, Peter W. 02163
Pacific Utility Equipment Inc. 21011
44517 Boxlight Corporation 02350
44538 Dungeness Communications & 04210
44570 Lucent Technologies 12215
44586 Olympic Paper Company 15111
44594 Pacific Office Equipment Inc. 16004
44618
44641
44725
44743
44744
44813
44819
SFG Technologies Inc. 14074
Washington (DIS), State of 23111
US West Communications 21001
Advanced Travel 01090
AirTouch Cellular 01105
Pioneer Standard Electronics 16373
Professional Cartridge Care/WA 16324
Description GL Code
Number
February Scan charges 760 4210
Extinguisher maintenance 760 3101
Transport Police cars -Tacoma 760 4810
Transport Police cars -Tacoma 760 4810
Transport Police cars -Tacoma 760 4810
Transport Police cars -Tacoma 760 4810
Card purchases -March 760 3210
Inlet Water filter 760 3101
Stationary switch 760 3101
Urethane 760 3101
Shaft, cap, gasket, nut, wiper 760 3101
Laundry services -February 760 4990
Bid - BaLLfield maint machines 760 4410
3-14 Billing 760 4210
Mower blades 760 3101
Personal mileage reimbursement 760 4310
Sensor tank 760 3101
Total for Public Works
Total for Equipment Services Fund
Hardcase for Toshiba projector 250 4810
Projector replcmnt Lamp,remote 250 3101
February maintenance
250
4150
3-2 Billing
250
4210
Paper
250
3101
Service laser printer
250
4810
Epson printer, drawer
250
3101
UPS backups
250
4810
Modem
250
4810
SFG Software.Support/Maint
250
4810
February Scan charges
250
4210
3-14 Billing
250
4210
Kheriaty to Vancouver BC 03-11
250
4310
03-15 billing
250
4210
AIX version,perf aide,program
250
6410
IBM 4049 Optra high yld
250
3101
IBM 4039 Marathon OEM
250
3101
Total for Information Systems Fund
0
Amount
7.83
10.79
40.00
40.00
40.00
40.00
15.74
20.64
37.15
21.67
97.43
181.73
270.60
23.56
156.22
40.28
148.29
17,014.40
17,011
481.05
562.12
137.50
24.57
346.90
40.46
2,453.65
111.14
140.27
816.59
11.21
70.70
309.32
16.30
8,987.51
302.12-
215.80
14,422.97
503 0001 44501
Advanced Travel
01090
M Hall to Seattle 2-20-98
118
4909
299.46
44656
Angeles Electric Inc.
01071
Replace broken light- A Miller
119
4999
156.77
44659
Balser, Sharyn
02078
Disability Board Claim- March
121
4635
100.00
44674
Fox, Kenneth
06191
Disability Board Claim -March
121
4635
45.52
44679
Hall, Michael D.
08002
Disability Board Claim -March
121
4635
27�
'-`�
44684
Loucks, Jasper
12186
Disability Board Claim -March
121
4635
18.
44697
Pacific Quick Stitch
16331
Jacket, embroidery
118
4909
61.77
44705
Regence Blue Shield
18234
Dental claim Administrtn-April
117
4601
868.00
44707
Riepe, Tom
18081
Disability Board Claim -March
121
4635
80.00
98/04/02-12:08 City of Port Angeles April 02 1998 Page 23
•
Fnd Dpt Check Vendor
Number Name
•
602 0002
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor Description GL Code
Number Number
44719 Thompson, Bruce 20083
44721 UNUM Life Ins Co of America 21000
44736 Woodruff, Marcy 23401
44741 AWC Employee Benefit Trust 01231
44750
Bishop, Virgil
02019
44757
Cameron, Kenneth
03252
44759
Camporini, Richard
03273
44764
Clallam Co. YMCA
03076
44769
Evans, Sid
05103
44772
Frank Gates Service Company
07208
44778
Hansen, George D.
08048
44787
Johnson, Donald G
10052
44788
Johnson, Harry
10047
44791
Kitsap Fire Dist #15
11067
44792
Kochanek, Harry
11017
44794
Lindley, James K.
12019
44795
Loucks, Jasper
12186
44800
Miesel, Phil
13261
44801
Morgan, Roy
13145
44802
NW Admin Transfer Acct (Non -S)
14169
44803
NW Admin. Transfer Acct (SW)
14016
44805
Nelson Marketing
14440
44829
Sequim Aquatic Recreation Ctr.
19015
Disability Board Claim -March 121 4635
Disability Gov prem -April 121 4631
Reimbrsmt-Shoes stolen at Pool 119 4999
April 1998 Insurance 121 4630
April 1998 Insurance 121 4632
April 1998 Insurance 121 4634
Reimburse April Medicare Prem 121 4635
Reimburse April Medicare Prem 121 4635
Reimburse April Medicare Prem 121 4635
Buckmaster renewal to 3/99 121 4150
Reimburse April Medicare Prem 121 4635
Professional svcs Jan -Mar 1998 118 4140
Reimburse April Medicare Prem 121 4635
Reimburse April Medicare Prem 121 4635
Reimburse April Medicare Prem 121 4635
Settlement claim #56-97 119 4999
Reimburse April Medicare Prem 121 4635
Reimburse April Medicare Prem 121 4635
Reimburse April Medicare Prem 121 4635
Reimburse April Medicare Prem 121 4635
Reimburse April Medicare Prem 121 4635
Medical,dental,vision April 121 4633
Medical,dental,vision April 121 4633
Safety mugs, key ring light 118 4909
German 1998/99 membership 121 4150
Amount
32.00
1,698.17
64.02
64,118.95
1,176.85
9,754.50
94.00
65.70
46.10
586.00
42.50
1,250.00
46.80
43.80
42.50
12,750.00
85.00
43.80
85.00
46.10
46.10
2,206.10
9,260.90
1,266.75
205.00
Total for Self - Insurance Fund 106,713.16
44662 Braun, Gary 02173 Disability Board Claim- March 225 4635
44670 Evans, Sid' 05103 Disability Board Claim -March 225 4635
44741 AWC Employee Benefit Trust 01231 April 1998 Insurance 225 4635
Total for Firemen's Pension Fund
33.78
145.99
2,297.00
2,476.77
621 0002 44525
Clallam
Jefferson CAC Inc.
03022
Loan fee -Jeffrey Green
214
4150
423.08
44673
Folbre
Construction, Bill
06059
Final pmt -Lorraine Thomas
214
4150
7,500.00
44675
Garland
Construction & Maint
07063
Partial pmt - Rick Moon
214
4150
1,619.61
44765
Clallam
Jefferson CAC Inc.
03022
Loan fee -Richardson 96PA17LC
214
4150
418.04
625 0008 44501 Advanced Travel 01090
44631 Swain's General Store Inc. 19037
44639 WA Recreation & Park Assn/WRPA 23034
44666 District 13 04050
44701 Port Angeles -City Treasurer 03062
44743 Advanced Travel 01090
44755 Bushwacker, The 02129
Total for P.A. Housing ReHab Project 9,960.73
B Peterson to Richland 3-6-98 881 4310
D Estes to Richland 3-6-98 880 4310
B -Ball tournament scorebooks 880 3101
B -Ball Federation Team Registr 882 4150
Softball sanction fee, guide 881 4150
Softball sanction fee, guide 880 3101
Petty cash reimbursements 888 3120
Estes to Marysville 03-21 880 4310
Gift certificate for volunteer 888 3101
345.37
270.50
32.18
49.00
750.00
600.00
41.06
69.42
50.00
98/04/02-12:08
Fnd Dpt Check Vendor
Number Name
1 627 0005 44841 Viada, Jason
1 641 0008 44506 Angeles Machine Works Inc
1 650 44619 Saba & Associates
City of Port Angeles April 02 1998 Page 24
CHECK REGISTER
Date From 03/14/98 To 04/03/98
Vendor Description GL Code Amount
Number Number
22045
01072
19300
652 0008 44543
federal Firesafety Inc.
06023
44549
Hartnagel Building Supply
Inc. 08052
44570
Lucent Technologies
12215
44586
Olympic Paper Company
15111
44595
Paint Store, The
16064
44596
Parker Paint Mfg Co. Inc.
16201
44605 Pro Rentals Inc. . 16034
44631 Swain's General Store Inc. 19037
44633 Thurman Supply 20005
44641 Washington (DIS), State of 23111
44725 US West Communications 21001
44838 US West Communications 21001
1 654 0008 44507 Angeles Millwork
44516 Blake Sand & Gravel Inc
01073
02045
44549 Hartnagel Building Supply Inc. 08052
Total for Recreational Activities Fund
Dare pizza parties at schools 531 3101
Total for D.A.R.E. Fund
Cut tubing, tube 823 3120
Total for Senior Center Maintenance
Rfd PBIA -Pacific Quick Stitch 650 2319200
Total for Off - Street Parking Fund
Security service call -Fine Art 868 4810
Galton gas can
868 3120
Fasteners
868 3120
3-2 Billing
868 4210
Concrete sealer,wax applicator
868 3120
Black hi pro strippin
868 3120
Wall scraper
868 3501
Paint
868 3120
Paint, paint & stain pad
868 3120
Paint
868 3120
Polisher/sander
868 4530
Polisher/sander credit
868 4530
Paint, accessories
868 3120
Paint, accessories, electrical
868 3101
Hardware
868 3101
Paint, accessories
868 3120
Paint, accessories
868 3120
Receptacle plate, switch plate 868 3120
February Scan charges
868 4210
3-14 Billing
868 4210
03-14 billing
868 4210
03-23 billing
868 4210
Total for
Esther Webster Trust Fund
Lumber, screw, insert bit
873 3199
Wood glue, caulk, hardware
873 3199
Lumber,bit,strand board,screws 873 3199
Crushed rock
873 3199
Stakes, crushed rock
873 3199
Stakes, sand
873 3199
Gravel, cement
873 3199 -,
Gravel, cement
873 3199 y u A -
Gravel
873 3199
Adjustment Inv #44708
873 3199
Jet set
873 3199
Stud anchor wedge
873 3199
98/04/02-12:08
0
Fnd Dpt Check Vendor
Number Name
44591 Oregon Brass Works
44596 Parker Paint Mfg Co. Inc
44615 Rose Lumber
City of Port Angeles
CHECK REGISTER
Date From 03/14/98 To 04/03/98
April 02 1998 Page 25
Vendor Description GL Code
Number Number
15032 Plaque- Hoagland 873 3199
16201 Paint 873 3199
18016 Sealer, brushes 873 3199
Total for Waterfront Trail Fund
698 44672 Flex -Plan Services Inc. 06062
44680 ICMA Retirement Trust -401 09083
44695 Office of Support Enforcement 15072
44716 States West Life Insurance Co. 19313
44722 US Department of Education 21075
44726 United Way 21028
44727 Volunteer Fire Association 22060
rl
Payroll deductions pe 3-22-98 698 2315210
Payroll deductions pe 3-22-98 698 2315220
Payroll deductions pe 3-22-98 698 2315210
Supplemntl Life Ins prem -April 698 2315160
Payroll deductions pe 3-22-98 698 2315210
Payroll deductions pe 3-22-98 698 2315240
Payroll deductions pe 3-22-98 698 2315210
Total for Accounts Payable Clearing Fund
Grand Total
y�n
Amount
73.25
1.93
41.15
692.81
1,079.79
7,588.34
311.54
737.80
54.98
453.34
42.00
10,267.79
1,653,719.88
of PORT
0 N
March 30,1998
CITY OF PORT ANGELES - PUBLIC WORKS DEPARTMENT
MEMORANDUM
"MAINTAINING AND BUILDING A BETTER COMMUNITY"
TO: Kay Godbey, Finance Director
FROM: Jack Pittis, Public Works Director
RE: Port Angeles Public Library -Project #94-19 (Payment #12)
PREPARED BY APPROVED B
Project
PW -178 (Rev. 111931
N: \PROJECTS\94-19LIB\PROJMGTIPAYMENTS\PAY.012
U :�
Y:
Direc r f Public Works
i
I
1
CONTRACT
THIS PAY
REQUEST
PREVIOUS
PAYMENTS
TOTAL WORK
TO DATE
Original Contract Amount
$3,476,800.00
Change Orders to Date (12)
$72,432.31
Subtotal
$3,549,232.31
$299,815.23
$2,606,583.79
$2,906,399.02
Sales Tax (7.9% of subtotal)
LESS Retainage (5% of subtotal)
$23,685.40
$14,990.76
$205,920.13
$229,605.53
$130,329.19
$145,319.95
Contractor Payments Authorized to Date
Project Completion
$308,509.87
$2,682,174.73
$2,990,684.60
81.89
DISBURSEMENT SUMMARY (Account No. US7517-9419-4150 )
CONTRACTOR:
Primo Construction, Inc.
970 Carlsborg Road
Sequim WA. 98382
$308,509.87
RETAINAGE: Escrow acct. #750800542
North Sound Bank
P.O. Box 3850
Sequim, WA. 98382
$14,990.76
TOTAL DISBURSEMENT FOR THIS PAYMENT
$323,500.63
CHANGE ORDER COMMENTS:
PREPARED BY APPROVED B
Project
PW -178 (Rev. 111931
N: \PROJECTS\94-19LIB\PROJMGTIPAYMENTS\PAY.012
U :�
Y:
Direc r f Public Works
i
I
1
APPLICATION AND CERTIFICATE FOR PAYMENT
TO (OWNER):
CITY OF PORT ANGELES
321 East Fifth Street
Port Angeles, WA 98362
ATTENTION:
Jack N. Pittis, P.E.
PROJECT:
PORT ANGELES PUBLIC LIBRARY
CONTRACT FOR:
AIA DOCUMENT G702
PAGE ONE OF 5
APPLICATION NO:
—4f�
Distribution to:
ADDITIONS
�Z
OWNER
PERIOD FROM:
2/24/98
[ ] ARCHITECT
TO:
3/27/98
[ ] CONTRACTOR
$ 64,443.87
Approved This Month
Number
ARCHITECT'S
11
2/13/98
PROJECT NO
94-19
12
CONTRACT DATE: April 22, 1997
CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for Payment, as shown below, in connection with the Contract.
Continuation Sheet, AIA Document G703, is attached.
CHANGE ORDER SUMMARY
Change Orders approved
ADDITIONS
DEDUCTIONS
in previous months by
Owner
TOTAL
$ 64,443.87
Approved This Month
Number
Date Approved
11
2/13/98
$ 7,564.49
12
3/5/98
$ 423.95
TOTALS $ 72,432.31
$ -
Net Change by Change Orders
$ 72,432.31
The undersigned Contractor certifies that to the best of his knowledge,
Information and belief the Work covered by this Application for
Payment has been completed in accordance with the Contract Docu-
ments, that all amounts have been paid by him for work for which
previous Certificates for Payment were issued and payments received
from the owner, and that current payment shown herein is now due.
CONTRACTOR:
PRIMO CONSX1
ARCHWECIrS CERTIFICATE FOR PAYMEN
In accordance with the Contract Documents, based on on-site obser-
vations and the data comprising the above application, the Architect
certifies to the Owner that the Work has progressed to the point
indicated; that to the best of his knowledge, information and belief,
the quality of the Work is in accordance with the Contract Docu-
ments; and that the Contractor is entitled to payment of the AMOUNT
CERTIFIED. A90k
The present status of the account for this Contract is as follows:
ORIGINAL CONTRACT SUM $ 3,476,800.00
Net Change by Change Orders $ 72,432.31
CONTRACT SUM TO DATE $ 3,549,232.31
TOTAL COMPLETE & STORED TO DATE $ 2,906,399.02
...........................
Washington State Sales Tax @ 7.9% $ 229,605.52
RETAINAGE 5% $ 145,319.95
TOTAL EARNED LESS RETAINAGE $ 2,990,684.59
LESS PREVIOUS CERTIFICATES FOR PAYMENT $ 2,682,174.72
PAGES
URRENT PAYMENT DUE $ 308,509.87
�- CQQK ate of: WASHINGTON County of: CLALLAM
7���A
scribed and swot me this 27 March, 1998
No ry Public:
iommission Expires: May 1 1998
MOUNT CERTIFIED'
.................................................................................
(Attach exp/anado if amo t c . ed differs from the amount applied for.)
ARCHITECT:
By: (,� l' Date: Gj
This certi cate is not negotiable. The AM NT CERTIFIED is payable only to the Cont ctor
named herein. Issuance, payment and acceptance of payment are without prejudice to any
rights of the Owner or Contractor under this Contract.
Ai
THE AMERICAN INSTnT'MWARICHITECTS;1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 NW MW G702-1978
CONTINUM SHEET AIA DOCUMENT G703
AIA DocurneW15702, APPLICATION AND CERTIFICATE FOR PAYMENT,containing
Contractor's signed Certification is attached.
In tabulations below, amounts are stated to the nearest dollar.
Use Column I on Contracts where variable retainage for line items may apply.
PAGE 2 OF 5
APPLICATION NUMBERW 12
APPLICATION DATE: 3/27/98
PERIOD FROM: 2/24/98
TO: 3/27/98
ARCFIITFCT'S PRc1.IFCT NO: 94-19
,w mom. �, �,M ,, ,.,... _......_..._. _........._... ... -
THE AMERICAN INSTITUTE OF ARICHITECTS;1735 NEW YORK AVENUE, N; W., WASHINGTON, D.C. 20006
B
C
D I E F
G
H
I
J
A
WORK COMPLETED
TOTAL COMPLETED
AND STORED
%
BALANCE
RETAINAGE
This Application
ITEM
DESCRIPTION OF WORK
SCHEDULED
TO DATE
(G/C)
TO FINISH
No.
VALUE
(D+E+F)
(C -G)
Previous
Stored Materials
Applications
Work in Place
(not in D or E)
1
Bonding & Insurance
$ 37,742.00
$ 37,742.00
$ 37,742.00
100%
$ -
$ 1,887.10
2
Temporary Facilities
$ 17,050.00
$ 16,700.00
$ 16,700.00
98%
$ 350.00
$ 835.00
3
Job Supervision
$ 75,350.00
$ 62,567.00
$ 6,279.00
$ 68,846.00
91%
$ 6,504.00
$ 3,442.30
4
Permits & Fees
$ 20,411.00
$ 20,411.00
$ 20,411.00
100%
$ -
$ 1,020.55
5
Field Engineering
$ 26,950.00
$ 23,997.00
$ 2,953.00
$ 26,950.00
100%
$ -
$ 1,347.50
6
Selective Demolition
$ 5,335.00
$ 5,335.00
$ 5,335.00
100%
$ -
$ 266.75
7
Sitework & Utilities
$ 267,537.00
$ 260,006.00
$ 5,000.00
$ 265,006.00
99%
$ 2,531.00
$ 13,250.30
8
Hot Mix Asphalt Paving
$ 66,550.00
$ 53,240.00
$ 53,240.00
80%
$ 13,310.00
$ 2,662.00
9
Irrigation System & Landscaping
$ 104,500.00
$ 18,070.00
$ 4,539.00
$ 22,609.00
22%
$ 81,891.00
$ 1,130.45
10
Striping & Exterior Signage
$ 1,320.00
$ -
0%
$ 1,320.00
$ -
11
Cast -In -Place Concrete
$ 260,723.00
$ 245,723.00
$ 5,000.00
$ 250,723.00
96%
$ 10,000.00
$ 12,536.15
12
Special Concrete Finishes
$ 10,560.00
$ 138.00
$ 138.00
1%
$ 10,422.00
$ 6.90
13
Unit Masonry
$ 70,650.00
$ 40,000.00
$ 23,585.00
$ 63,585.00
90%
$ 7,065.00
$ 3,179.25
14
Structural Steel & Metal Fabrication
$ 211,000.00
$ 211,000.00
$ 211,000.00
100%
$ -
$ 10,550.00
15
Steel Joists & Steel Deck
$ 79,970.00
$ 79,970.00
$ 79,970.00
100%
$ -
$ 3,998.50
16
Steel Erection
$ 128,197.00
$ 128,197.00
$ 128,197.00
100%
$ -
$ 6,409.85
17
Rough Carpentry
$ 15,840.00
$ 15,840.00
$ 15,840.00
100%
$ -
$ 792.00
18
Building Materials
$ 33,000.00
$ 33,000.00
$ 33,000.00
100%
$ -
$ 1,650.00
19
Finish Carpentry
$ 64,350.00
$ 54,350.00
$ 5,000.00
$ 59,350.00
92%
$ 5,000.00
$ 2,967.50
20
Interior Architectural Woodwork
$ 66,000.00
$ 18,590.00
$ 18,590.00
28%
$ 47,410.00
$ 929.50
21
Building Insulation
$ 7,920.00
$ 7,920.00
$ 7,920.00
100%
$ -
$ 396.00
22
Metal Roofing
$ 222,436.00
$ 166,827.00
$ 11,122.00
$ 177,949.00
80%
$ 44,487.00
$ 8,897.45
23
Single Ply Membrane Roofing
$ 71,475.00
$ 41,396.00
$ 30,079.00
$ 71,475.00
100%
$ -
$ 3,573.75
24
Flashing & Sheet Metal
$ 47,615.00
$ 44,699.00
$ 44,699.00
94%
$ 2,916.00
$ 2,234.95
25
Skylight Structures
$ 41,580.00
$ 31,686.00
$ 31,686.00
76%
$ 9,894.00
$ 1,584.30
26
Steel Doors & Frames
$ 9,945.00
$ 9,945.00
$ 9,945.00
100%
$ -
$ 497.25
27
Flush Wood Doors
$ 12,221.00
$ 12,221.00
$ 12,221.00
100%
$ -
$ 611.05
28
Aluminum Storefronts & Entrances
$ 62,077.00
$ 55,564.00
$ 55,564.00
90%
$ 6,513.00
$ 2,778.20
29
Door Hardware
$ 25,338.00
$ 20,310.00
$ 20,310.00
80%
$ 5,028.00
$ 1,015.50
30
Portland Cement Plaster
Total
$ 45,980.00
1. $ 2,109,622.00
$ 36,784.00
j $ 1,711,777.00
$ 6,897.00
$ 140,905.00
$ -
$ 43,681.00
$ 1,852,682.00
95%
88%
$ 2,299.00
$ 256,940.00
$ 2,184.05
1 $ 92,634.10
,w mom. �, �,M ,, ,.,... _......_..._. _........._... ... -
THE AMERICAN INSTITUTE OF ARICHITECTS;1735 NEW YORK AVENUE, N; W., WASHINGTON, D.C. 20006
CONTINUATION SHEET
AIA DOCUMENT G703
PAGE
3
OF
5
PAGES
AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT,containing
APPLICATION NUMBER:
12
Contractor's signed Certification is attached.
APPLICATION DATE:
3/27/98
In tabulations below, amounts are stated to the nearest dollar.
PERIOD
FROM:
2/24/98
Use Column I on Contracts where variable retainage for line items may apply.
TO:
3/27/98
ARCHITECTS PROJECT NO: 94-19
A
B
C
D
E
F
G
H
I
J
WORK
COMPLETED
TOTAL
COMPLETED
AND STORED
%
BALANCE
RETAINAGE
This Application
ITEM
No.
DESCRIPTION OF WORK
SCHEDULED
VALUE
TO DATE
(D+E+F)
(G/C)
TO FINISH
(C-G)
Previous
Stored Materials
Applications
Work in Place
(not in D or E)
31
Gypsum Board Assemblies
$
244,420.00
$
195,536.50
$
39,605.50
$
235,142.00
96%
$
9,278.00
$
11,757.10
32
Ceramic Tile
$
4,070.00
$
3,663.00
$
3,663.00
90%
$
407.00
$
183.15
33
Acoustical Panel Ceilings
$
23,980.00
$
2,398.00
$
4,796.00
$
7,194.00
30%
$
16,786.00
$
359.70
34
Floor Coverings & Base
$
157,630.00
$
-
0%
$
157,630.00
$
-
35
Painting
$
31,790.00
$
11,127.00
$
11,127.00
35%
$
20,663.00
$
556.35
36
Visual Display Boards
$
2,101.00
$
-
0%
$
2,101.00
$
-
37
Toilet Compartments
$
2,959.00
$
-
0%
$
2,959.00
$
-
38
Signs
$
4,400.00
$
-
0%
$
4,400.00
$
-
39
Fire Extinguishers & Cabinets
$
1,100.00
$
-
0%
$
1,100.00
$
-
40
Operable Panel Partition
$
17,600.00
$
-
0%
$
17,600.00
$
-
41
Toilet & Bath Accessories
$
4,869.00
$
-
0%
$
4,869.00
$
-
42
Bike Rack
$
1,127.00
$
1,127.00
$
1,127.00
100%
$
-
$
56.35
43
Miscellaneous Specialties
$
9,207.00
$
-
0%
$
9,207.00
$
-
44
Fire Protection
$
84,370.00
$
80,057.00
$
80,057.00
95%
$
4,313.00
$
4,002.85
45
Plumbing
$
59,631.00
$
47,044.00
$
47,044.00
79%
$
12,587.00
$
2,352.20
46
HVAC Rough-In
$
199,721.00
$
164,747.00
$
30,857.00
$
195,604.00
98%
$
4,117.00
$
9,780.20
47
HVAC Equipment
$
112,827.00
$
99,719.00
$
7,467.00
$
107,186.00
95%
$
5,641.00
$
5,359.30
48
HVAC Trim/TemperatureControls
$
73,414.00
$
26,620.00
$
1,173.00
$
27,793.00
38%
$
45,621.00
$
1,389.65
49
Temporary Power
$
17,050.00
$
17,050.00
$
17,050.00
100%
$
-
$
852.50
50
Electric Trenching/Light Pole Bases
$
11,357.00
$
-
0%
$
11,357.00
$
-
51
Electrical Rough-In
$
66,338.00
$
61,751.00
$
2,520.00
$
64,271.00
97%
$
2,067.00
$
3,213.55
52
Electrical Materials
$
133,046.00
$
90,301.00
$
11,206.00
$ 26,147.00
$
127,654.00
96%
$
5,392.00
$
6,382.70
53
Electrical Labor
$
49,052.00
$
24,575.00
$
4,856.00
$
29,431.00
60%
$
19,621.00
$
1,471.55
54
Electrical Trim
$
11,462.00
$
4,715.20
$
353.00
$
5,068.20
44%
$
6,393.80
$
253.41
55
Fire Alarm
$
7,083.00
$
3,450.00
$
63.00
$
3,513.00
50%
$
3,570.00
$
175.65
56
Sound/Intercom/Phone
$
3,193.00
$
1,191.00
$
1,191.00
37%
$
2,002.00
$
59.55
57
Data
$
18,081.00
$
8,369.00
$
8,369.00
46%
$
9,712.00
$
418.45
58
Alternate#2
$
15,300.00
$
13,464.00
$
13,464.00
88%
$
1,836.00
$
673.20
59
Change Order #1
$
9,208.50
$
9,208.50
$
9,208.50
100%
$
-
$
460.43
60
Change Order #2
$
3,589.84
$
3,589.84
$
3,589.84
100%
$
-
$
179.49
$
3,489,598.34
1 $
2,558, .04
1 $
266,960.50T$
26,147.00
1 $
2,851,428.54
82%
$
638,169.80
1 $
142,571.43
G703 -1978
ALA U0C
THE AMERI
r ON AND CERTIFICATE FOR PAYMENT APRIL 19111 LUIIIUN 19M
OF ARICHITECTS;1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006
CONTINUM SHEET AIA DOCUMENT G703
AIA Documen G702, APPLICATION AND CERTIFICATE FOR PAYMENT,containing
Contractor's signed Certification is attached.
In tabulations below, amounts are stated to the nearest dollar.
Use Column I on Contracts where variable retainage for line items may apply.
PAGE 4 OF 5
APPLICATION NUMBIW 12
APPLICATION DATE: 3/27/98
PERIOD FROM: 2/24/98
TO: 3/27/98
ARfa-IITFr.T'C PPO.IF(-.T Mr)- 9419
nu��wumcmo ,.... ,.. -.., ......-._.--- - ._._ lilui _
lula
THE AMERICAN INSTITUTE OF ARICHITECTS;1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006
B
C
D E F
G
H
I
J
A
WORK COMPLETED
TOTAL COMPLETED
AND STORED
%
BALANCE
RETAINAGE
This Application
ITEM
No.
DESCRIPTION OF WORK
SCHEDULED
VALUE
Previous
TO DATE
(D+E+F)
(G/C)
TO FINISH
(C -G)
r�
Stored Materials
Applications
Work in Place
(not in D or E)
61
62
63
64
65
66
67
68
69
70
Change Order #3
Change Order #4
Change Order #5
Change Order #6
Change Order #7
Change Order #8
Change Order#9
Change Order #10
Change Order#11
Change Order #12
$ 3,909.91
$ 3,758.70
$ 7,059.59
$ 3,361.84
$ 25,150.49
$ . 985.91
$ 4,737.41
$ 2,681.68
$ 7,564.49
$ 423.95
$ 3,909.91
$ 3,007.00
$ 6,354.00
$ 3,361.84
$ 25,061.00
$ 493.00
$ 4,190.00
$ 1,886.00
$ 492.91
$ 547.41
$ 795.68
4447.78
423.95
$ 3,909.91
$ 3,007.00
$ 6,354.00
$ 3,361.84
$ 25,061.00
$ 985.91
$ 4,737.41
$ 2,681.68
$ 4,447.78
$ 423.95
$ -
100%
80%
90%
100%
100%
100%
100%
100%
59%
100%
0%
$ -
$ 751.70
$ 705.59
$ -
$ 89.49
$ -
$ -
$ -
$ 3,116.71
$ -
$ -
$ 195.50
$ 150.35
$ 317.70
$ 168.09
$ 1,253.05
$ 49.30
$ 236.87
$ 134.08
$ 222.39
$ 21.20
$ -
$ -
0%
$ -
$ -
$ -
0%
$
$ -
$ -
0%
$
$ -
$ -
0%
$ -
$
$ -
0%
$
$ -
$ -
0%
$ -
$
$ -
0%
$ -
$
$ -
0%
$ -
$ -
$ -
0%
$ -
$
$ -
0%
$ -
$ -
$ -
0%
$ -
$ -
$ -
0%
$
$ -
$ -
0%
$ -
$
$ -
0%
$ -
$ -
$ -
0%
$
$ -
$ -
0%
$ -
$ -
$ -
0%
$ -
$ -
$ -
0%
$ -
$ -
$ -
0%
$ -
$ -
Total
$ 3,549,232.31
$ 2,606,583.79
$ 273,668.23t$
26,147.00
$ 2,906,399.02
82%
$ 642,833.29
$ 145,319.95
nu��wumcmo ,.... ,.. -.., ......-._.--- - ._._ lilui _
lula
THE AMERICAN INSTITUTE OF ARICHITECTS;1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006
BILLING BREAKDOWN
PAGE 5 OF 5 PAGES
ITEM NO DESCRIPTION
SCHEDULED
VALUE
PREVIOUS
BILLING
TOTAL BILLED TO
THIS BILLING DATE
%
BILLED
BALANCE
7 Sitework & Utilities:
Clearing
$
23,732.00
$
23,732.00
$
23,732.00
100%
$
-
Cut & Fill
$
69,538.00
$
69,538.00
$
69,538.00
100%
$
-
Footing Excavation/Backfill
$
29,610.00
$
29,610.00
$
29,610.00
100°%
$
-
Finish Grade
$
24,118.00
$
19,118.00
$
19,118.00
79%
$
5,000.00
Storm System
$
84,071.00
$
81,540.00
$
81,540.00
97°%
$
2,531.00
Water
$
20,803.00
$
20,803.00
$
20,803.00
100%1$
$
-
Sewer
$
15,665.00
$
15,665.00
$
15,665.00
100%1$
$
-
Total Sitework & Utilities
$
267,537.00
$
260,006.00
$ - $
260,006.00
97%
$
7,531.00
ITEM NO DESCRIPTION
SCHEDULED
VALUE
PREVIOUS
BILLING
TOTAL BILLED TO
THIS BILLING DATE
%
BILLED
BALANCE
11 Cast -In -Place Concrete:
Foundation
$
74,361.00
$
74,361.00
$
74,361.00
100%
$
-
Columns
$
29,700.00
$
29,700.00
$
29,700.00
100°%
$
-
Slab on Grade
$
66,154.00
$
66,154.00
$
66,154.00
100%
$
-
Curbs & Walks
$
57,118.00
$
50,339.00
$ 5,000.00 $
55,339.00
97%
$
1,779,00
Concrete on Roof
$
3,850.00
$
3,850.00
$
3,850.00
100%
$
-
Courtyard
$
2,420.00
$
-
0%
$
2,420.00
Staff Patio
$
4,840.00
$
-
0%
$
4,840.00
Service Court
$
1,925.00
$
964.00
$
964.00
50%
$
961.00
Diamonds
$
2,200.00
$
2,200.00
$
2,200.00
100%
$
-
Rebar
$
18,155.00
$
18,155.00
$
18,155.00
100%
$
-
$
260,723.00
$
245,723.00
1 1 $
250,723.00
96%
$
10,000.00
PRIMO CONSTRUCTION, INC.
970 Carlsborg Road
Sequim, WA 98382
March 27, 1998
Ron Johnson
City of Port Angeles
PO Box 1150
Port Angeles, WA 98362
Re: Port Angeles Public Library
Phone (360) 683-5447
Fax (360) 683-6475
The undersigned Contractor certifies that to the best of his knowledge, information and belief, the above
mentioned project is 20 working days behind schedule due to color choice conflicts.
Contractor:
Primo Construction, Inc.
Gregory V40
, Vice President
SANDRA L. COOK
STATE OF WASHINGTON
NOTARY ----PUBLIC
�!. Commission Expires 5-10.98
State of Washington
County of Clallam
Signed and sworn to before me on
March 27, 1998 by Gregory V. Parrish
Nolary Public
169
1]
•
•
•
•
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
Project Number: 94-19
Contract Date: 4/22/97
The undersigned, upon receipt of the payment in the amount of $ l q . 3 go ° ° and
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
the undersigned in connection with the project or the contract through the date of
a-as•g�'
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from any claims
hereafter made on account of work, labor, services, equipment, materials or supplies covered by
this progress payment. This waiver and release shall also be effective in the event of any
bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment
hereunder.
Subcontractor or Supplier: (x'O 0 f' f r ei c Con r f<« c t 1, 0 n L L C, -
Address: Ll- e, alc e,
Po 4- t A,4 e l —e -J , r�1ie- 9 83 6 �--
By:
L--
Si?6a1kT,Off7itle of Auth rized Individual
THIS FORM MUST BE NOTARIZED
Subscribed and sworn to before me this 2346 day of MAR -c9
Notary Public: My Commission Expires:
_. -GOK
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES Project Number: 94-19
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY Contract Date: 4/22/97
The undersigned, upon receipt -of the payment in the amount of $ / 0 43 f . "D and
other valuable consideration, does hereby waive and release any and al, claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
the undersigned in connection with the project or the contract through the date of
In consideration of this progress payment, the undersigned hereby agrees to indemnify and
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from
hereafter made on account of work, labor, services, equipment, materials or supplies c�
this progress payment. This waiver and release shall also be effective in the event of any
bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment
hereunder.
Subcontractor or Supplier: o n e =gp l r
Address: (, o �j IiJ . ln�r�, ; tio-ion Jf-
a A /',M W Pr- g F3 If�2
By:
Signature and' Title of Authorized Individual
THIS FORM MUST BE NOTARIZED
Subscribed and sworn to before me this ,73 R e day of til A,2C u 19 qg
Notary Public: My Commission Expires:
P_J
•
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
•
To: CITY OF PORT ANGELES
321 East Fifth Street
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
Project Number. 9419
Contract Date: 4/22/97
The undersigned, upon receipt of the payment in the amount of $ I S , S 15'. oro and other valuable
consideration, does hereby waive and release any and all claims, of any ty(m, kind or character, including any
mechanic's or materiaiman's lien, equitable lien, stop notice, retainage fund, or bond claim (public or private) that
the undersigned has or may ever have in any manner arising out of any work, labor, services, equipment, material
or supplies fumished by or through the undersigned in connection with the project or the contract through the
date of.L
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold Owner and Primo
Construction, Inc. harmless from any claim, cause of action or liability, including but not limited to costs, expenses,
interest, and attorney's fees arising from any claims hereafter made on account of work, labor, services, equipment,
materials or supplies covered by this progress payment. This waiver and release shall also be effective in the event
of any bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment hereunder.
Oubcontractor or Supplier.
Address:
By
THIS FORM MUST BE NOTA
w; �w �&(.as:
tJA- g8 39 Z
Cat J tl f 'Authorized Individual oW,�r
RIZED.
Subscribed and swom to before me this
0 Notary Public:
( day of
My Commission Expires:
S/fo /9
I
It-�n
14,
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES
321 East Fifth Street
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
Project Number. 94-19
Contract Date: 4122/97
The undersigned, upon receipt of the payment in the amount of $ 31,606.50 and other valuable
consideration, does hereby waive and release any and all claims, of any type, kind or character, including any
mechanic's or materialman's lien, equitable lien, stop notice, retainage fund, or bond claim (public or private) that
the undersigned has or may ever have in any manner arising out of any work, labor, services, equipment, material
or supplies furnished by or through the undersigned in connection with the project or the contract through the
date of 2-28-98
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold Owner and Primo
Construction, Inc. harmless from any claim, cause of action or liability, including but not limited to costs, expenses,
Interest, and attorney's fees arising from any claims hereafter made on account of work, labor, services, equipment,
materials or supplies covered by this progress payment. This waiver and release shall also be effective in the event
of any bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment hereunder.
Subcontractor or Supplier: SCHMITT' S SHEET METAL, INC.
Address: 3341 EAST HIGHWAY 101
PORT ANGELES, WASHINGTON 98362
By: i� l� �- r%•-'�� �� PRESIDENT
Signature and Title of Authorized Individual
THIS FORM MUST BE NOTARIZED.
Subscribed and swom to before me this 18TH day of
Notmv Public:
FEBRUARY 1 1998
My Commission Expires:
MAY 1. 1999
.j i 0
•
•
•
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
•
To: CITY OF PORT ANGELES
321 East Fifth Street
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
Project Number. 9419
Contract Date: 4/22/97
The undersigned, upon receipt of the payment in the amount of $ 6-5/0.-I c7, and other valuable
consideration, does hereby waive and release any and all claims, of any type, kind or character, including any
mechanic's or materialman's lien, --c!--;table lien, stor, notice, retainage fund, or bond claim {p_,bl;c or private; that
the undersigned has or may ever have in any manner arising out of any work, labor, services, equipment, material
or supplies furnished by.or through the undersigned in connection with the project or the contract through the
date of a��.� Ng
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold Owner and Primo
Construction, Inc. harmless from any claim, cause of action or liability, including but not limited to costs, expenses,
interest, and attorney's fees arising from any claims hereafter made on account of work, labor, services, equipment,
materials or supplies covered by this progress payment. This waiver and release shall also be effective in the event
of any bankruptcy court action that may ultimately deprive the undersigned of entitlement to the paymerttr under.
Subcontractor or Supplier� Me, 9jy
Address: �� 0�0 P�C) �t
By
Sigr
THIS FORM MUST BE NOTARIZED.
Subscribed and sworn to before me this
Notary Public:
d.ld C-tlaof Auth,
day of
Individual
19 q �<
My Commission Expires:
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES
321 East Fifth Street
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
Project Number: 94-19
Contract Date: 4/22/97
The undersigned, upon receipt of the payment in the amount of $ 3 8 , 0 0 0.0 0 and other valuable
consideration, does hereby waive and release any and all claims, of any type, kind or character, including any
mechanic's or materialman's lien, equitable lien, stop notice, retainage fund, or bond claim (public or private) that
the undersigned has or may ever have in any manner arising out of any work, labor, services, equipment, material
or supplies furnished by or through the undersigned in connection with the project or the contract through the
date of 2/28/98
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold Owner and Primo
Construction, Inc. harmless from any claim, cause of action or liability, including but not limited to costs, expenses,
interest, and attorney's fees arising from any claims hereafter made on account of work, labor, services, equipment,
materials or supplies covered by this progress payment. This waiver and release shall also be effective in the event
�f any bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment hereunder.
Subcontractor or Supplier: MTR Sheet Metal. Inc
8724 S. 222nd Street
Address:
Kent, WA 98031
By:
Sign�����e o Author Individual
THIS FORM MUST BE NOTARIZED.
S:,bscnhed dnd sv orn to before me this 'f i day of
Jotary Public:
COO
l
My Commission Expires:
•
•
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
Project Number. 9419
Contract Date: 4/22/97
The undersigned, upon receipt of the payment in the amount of $ ) 6, 000 .0 (3 and
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
the u ersi ed •p connection with the projector the contract through the date of
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from any claims '
hereafter made on account of work, labor, services, equipment, materials or supplies covered by
this progress payment. This waiver and release shall also be effective in the event of any
bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment
hereunder.
Subcontractor or Supplier: %-Ele ?k l'"
Address:_
u.)A o c-�,
J T
By:
kq
THIS FORM MUST BE NOTARIZED
of Authorized Individual
J7
Subscribed and sworn to before me this T� day of ' r J A , 19� o
Notary Public: My Commission Expires:
11 _
. fv w 9
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES Project Number: 94-19
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY Contract Date: 4/22/97
The undersigned, upon receipt -of the payment in the amount of $ � c-)C'l :50 and
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
the undersigned in connection with the project or the contract through the date of
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from any claims
hereafter made on account of work, labor, services, equipment, materials or supplies covered by
this progress payment. This waiver and release shall also be effective in the event of any
bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment
hereunder. 0
Subcontractor or Supplier:
Address
C.
By
Signature and Title irized Individual
THIS FORM MUST BE NOTARIZED
Subscribed and sworn to before me this I 17-u day of MQ Qca 19 5g
Notary Public: My Commission Expires:
a
9 S
•
•
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
Project Number: 94-19
Contract Date: 4/22/97
The undersigned, upon receipt of the payment in the amount of $ 1,590.00 and
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
the2undersl d in connection with the project or the contract through the date of
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from any,clarms
hereafter made on account of work, labor, services, equipment, materials or supplies covered by
this progress payment. This waiver and release shall also be effective in the event of -any
bankruptcy court action that may ultimately deprive the undersigned of entitlement to the pa/
hereunder. '
8��f0 1
Subcontractor or Supplier: Clark Land Office PLLC
Address: P.O. Box 2199
Sequim, WA 98382
7
By: Office Manager
Signature and Title of Autho6tedlndividual
THNS Fvo1".1 ".".UST BE NOTARIZED
Subscribed and sworn to before me this z day of fy) 0
Notary Public: _.,,,My_ Commission Expires:
9 N ,TaR,.��' V'
it
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES Project Number: 94-19
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY Contract Date: 4/22/97
yF�G��
The undersigned, upon receipt of the payment in the amount of $ 49.68 and
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
the undersigned in connection with the project or the contract through the date of
1/10198
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
int-hirrlinn hitt not limited to costs, expenses, interest, and attorney's fees arising from any claims
hereafter made on account of work, labor, services, equipment, materials or supplies covered by
this progress payment. This waiver and release shall also be effective in the event of any
bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment
hereunder.
Subcontractor or Supplier: Lakeside Industries
Address: P . " 0. Box 7016
Issaquah, WA 98027
By:
Signature and Title of Authorized Individual
THIS FORM MUST BE NOTARIZED
Subscribed and sworn to before me this �_ day of L i _ 19� _
Notary Public: �.- My Commission Expires: I
CRE�, ,t i
J = Qj•�r 01 AR /Fin•
�U 4`C, • G
•
•
•
17,�
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
Project Number. 94-19
Contract Date: 4/22197
The undersigned, upon receipt of the payment in the amount of $ 23,750.00 and
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
th J0
unders' d in connection with the project or the contract through the date of
an
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from any claims;----.--
hereafter made on account of work, labor, services, equipment, materials or supplies covered
this progress payment. This waiver and release shall also be effective in the event of any-,
bankruptcy court action that may ultimately deprive the undersigned of entitlement to the pay
hereunder. /I
g6B �U
Subcontractor or Supplier: Jung's Masonry
I g�
Address: PO Box 422-
Port
22 Port Arles, WA 98362
By: P Jung - Owner
Signature and T' of Authorized Individual
THIS FORM MUST BE NOTARIZED
Subscribed and sworn to before me this 18th day of February
Notary Pub 'c: My Commission Expires:
10/01/2001
F4H31 � 18"A V MA
grtid�Yoti --
om
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
Project Number: 94-19
Contract Date: 4/22/97
The undersigned, upon receipt of the payment in the amount of $ 83.89 and
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fLipd, or bond cl?im (puhlic or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
the undersigned in connection with the project or the contract through the date of
1/24/98
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from any claims
hereafter made on account of work, labor, services, equipment, materials or supplies covered by
this progress payment. This waiver and release shall also be effective in the event of any
bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment
hefe:ulldul.
Subcontractor or Supplier: Lakeside Industries
Address: P. O. -Box 7016
Issaquah, WA 98027
Signature and Title of Authorized Individual
THIS FORM MUST BE NOTARIZED
•
' v
Subscribed and sworn to before me this 1�'t day of
Notary Public: My Commission Expires:
J
d"rpTAgr•A
.cp r
LP! -021
,lip WAS �����
���11111���
•
LNC r�
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
o�
To: CITY OF PORT ANGELES Project Number: 94-19
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY Contract Date: . 4!22/97
The undersigned, upon receipt of the payment in the amount of $ and
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
the undersigned in connection with the project or the contract through the date of
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from any claims
hereafter made on account of work, labor, services, equipment, materials or supplies covered by
this progress payment. This waiver and release shall also be effective in the event of any
bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment
hereunder.
Subcontractor or Supplier: — - : '
Address:
By:
Signature and Title of Authorized Individual
THIS FORM MUST BE NOTARIZED
Subscribed and sworn to before me this
Notary Public:
THU .
F: y
✓GHFt4,2c°�.
day of� '19
My Commission Expires:
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
_ NAS 1998 -
RICOR
To: CITY OF PORT ANGELES Project Number: 94-19
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY Contract Date: 4/22/97
The undersigned, upon receipt'of the payment in the amount of $ 206.38 and
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materiaiman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any worn, labor, services, equipment, material or supplies furnished by or through
the undersigned in connection with the project or the contract through the date of
2/21/98
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from any claims
hereafter made on account of work, labor, services, equipment, materials or supplies covered by
tnis progress payment. This waiver and release shall also be effective in the event of any
bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment
hereunder.
Subcontractor or Supplier: Lakeside Industries
Address: P. O. -Box 7016
Issaquah, 14A 98027
By: I
Signature and Title of Authored Individual
THIS FORM NAUST BE NOTARIZED
Subscribed and sworn to before me this day of 19
Notary Public: My Commission Expires:
zaur'.., of AR
oupt,G ••.,,���
�'• 0 ; ,m5-02 .' C'
1]
•
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
Project Number: 94-19
Contract Date: 4/22/97
The undersigned, upon receipt of the payment in the amount of $ J�7, S `�� , Z Z and
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
the undersi ned in connection with the project or the contract through the date of
2 •lei• 5'�
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from any claims
hereafter made on account of work, labor, services, equipment, materials or supplies covered by
this progress payment. This waiver and release shall also be effective in the event of any
bankruptcy court action that may ultimately deprive the undersigned of entitlement to the payment
hereunder.
Subcontractor or Supplier:
Address:
By:
THIS FORM MUST BE NOTAF
Subscribe and sworn to b re me this Z 3rd day of
Nota u ic: My Commission Expires:
t�OTA{�y
A
O
Subscribe and sworn to b re me this Z 3rd day of
Nota u ic: My Commission Expires:
t�OTA{�y
A
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
14
8E61 U
Project Number:
Contract Date: 4/22/97
The undersigned, upon receipt of the payment in the amount of $ and �(•
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
the u dersigne in connection with the projector the contract through the date of
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from any claims
hereafter made on account of work, labor, services, equipment, materials or supplies covered by
this progress payment. This waiver and release shall also be effective in the event of any
bankruptcy court action that may uitimateiy deprive tha undersigned of entitlement to the paym--nt
hereunder.
Subcontractor or Supplier:
Address: 1 1�V Ly lG' 1
ILL
By: cla
Signature and Title of Atithorid Ind, idual
THIS FORM MUST BE NOTARIZED
Subscribed and sworn to before me this il�day of 19
Notary Pil`Jiic: My Commission Expires:
185
C
L r
•
•
•
WAIVER AND RELEASE OF LIEN
UPON PROGRESS PAYMENT
To: CITY OF PORT ANGELES
PO Box 1150
Port Angeles, WA 98362
Project: PORT ANGELES PUBLIC LIBRARY
Project Number. 9419
Contract Date: 4/22/97
The undersigned, upon receipt of the payment in the amount of $ 22 , 6 3 5.6 5 and
other valuable consideration, does hereby waive and release any and all claims, of any type, kind
or character, including any mechanic's or materialman's lien, equitable lien, stop notice, retainage
fund, or bond claim (public or private) that the undersigned has or may ever have in any manner
arising out of any work, labor, services, equipment, material or supplies furnished by or through
the undersigned in connection with the project or the contract through the date of
2/28/98
In consideration of this progress payment, the undersigned hereby agrees to indemnify and hold
Owner and Primo. Construction, Inc. harmless from any claim, cause of action or liability,
including but not limited to costs, expenses, interest, and attorney's fees arising from any claims
hereafter made on account of work, labor, services, equipment, materials or supplies covered by.:� �; ^
this progress payment. This waiver and release shall also be effective in the event of any _
bankruptcy court action that may ultimately deprive the undersigned of entitlement taLpe paym �
hereunder.
Subcontractor or Supplier: MTR Sheet Metal Inc. O %�°�`
y
Address: 8724 S.. 222nd Street
By:
THIS FORM MUST BE NOTAR
Kent, WA. 98031
Subscribed and sworn to before me this 3 day of Co rc4i , 19 Cy
Notary Public: My Commission Expires:
is G,
OF pORT.%
V."'k CITY OF PORT ANGELES - PUBLIC WORKS DEPARTMENT
CEO; -MEMORANDUM
4�L1CW000
J
"MAINTAINING AND BUILDING A BOM COMMUNITY"
March 13, 1998
TO: Kay Godbey, Finance Director
FROM: Jack Pittis, Public Works Director
RE: Ediz Hook/USCG Base Wastewater Facilities -Project No.92-11.14 (Payment #5)
CONTRACT
THIS PAY
PREVIOUS
TOTAL WORK
REQUEST
PAYMENTS
TO DATE
Original Contract Amount
$408,265.00
Chane Orders to Date (5)
$22,314.92
Subtotal
$430,579.92
$38,618.64
$363,861.00
$402,479.64
Sales Tax (7.9% of subtotal)
$3,050.87
$28,745.02
$31,795.89
LESS Retainage (5%of subtotal)
$1,930.93
$18,193.05
$20,123.98
Contractor Pavments Authorized to Date
$39,738.58
$374,412.98
$414,151.56
n-..----
93.47%
DISBURSEMENT SUMMARY (Account Nos., See Below for Distribution)
CONTRACTOR: US 7511-9721-4150,$21,827.81
Strider Construction Co. US 7511-9722-4150, $17.910.77
2430 East Bakerview Rd. TOTAL $39,738.58
Bellingham, WA 98226
RETAINAGE: Escrow acct.#473549007259 US 7511-9721-4150,$1,060.63
Key Bank Of Washington US 7511-9722-4150, $ 870.30
1200 12th Street TOTAL 5130.93
Bellingham, WA 98225
TOTAL DISBURSEMENT FOR THIS PAYMENT $41,669.51
CHANGE ORDER COMMENTS: Change orders no. 4 & 5 attached.
PREPARED BY: --APPROVED BY: i
City Engineer Dir ct r of Public Works
Loc:N:\PROJECTSU2-11 EDZ\PROJMGT\PAYMENTS\PAYRE05.GWK
11
•
•
•
STRIDER CONSTRUCTION CO.. INC
_
2430 E. Bakerview Road
Bellingham. WA 98226
_
(360) 676-5094
FAX (360) 734-5309
SCI Job # EZ
Invoice Date:
02/28/98
To.
PROJECT TITLE. Ediz Hook
Ron Johnson
City of Port Angeles
CONTRACT NO.: 92-11
P.O. Box 1150
_
Port Angeles. WA 98362
ESTIMATE NO.: 5
PHONE (360) 417-4806
REPORT PERIOD) Ending February 28. 1998
FAX (360) 417-4609
Original Contract Amount w/wsst
$
440.517.94
Amount of Approved Change Orders No. 1-5 w/wsst
$
24.077.80
Total Estimated Contract Amount:
S
464.595.74
Previous Amount
Total
_Worts
Comoleted
Amount This Estimate
Aunt
Base Contract S 407.451.00
S 363.861.00 $ 43.590.00
$
407.451.00
Change Orders
S - S (4.971.36)
($4.971.36)
Extra Work
S S
$0.00
Materials on Hand
$ S
$
Gross Billing
S
402179.64
Sales Tax (7.9% of gross billing)
S
31 795.89
Subtotal (gross billing * sales tax)
S
434.275.53
Retainage (5% of gross Ddling)
- --
S
(20.123.98)
Net Amount (suctotal - retainage)
S
414 151.55
Payments Received as of 02/28/98
S
374 412.98
Still Owing From Previous Billings
Adjustment*
TOTAL AMOUNT DUE THIS ESTIMATE:
$
39.738.57
We hereby represent that the above is a true estimate of the work completed under the above contract to date.
By 9
Title: Project Manager Date
2j28/98
'Xr'LAIVM I Iver n n"'-ICU-
CITY OF PORT ANGELES
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 4 SHEET 1 OF 1
Project Name Ediz Hook/USCG Base Wastewater Facilities DATE: February 18. 1998
Contractor Strider Construction Company
Project No. 92-11 LID No. State/Fed. Aid No.
•
DESCRIPTION OF WORK
You are ordered to perform the following described work upon receipt of an approved copy of this Change Order:
CITY Schedule A Work: Additional cost to repair unmarked water line breaks per attached sci 6. Additional costs to replace specified
pipe nipples with 2" brass per attached dcvr no.7/sci 7. Delete 8 service connections (dem 11 a) at unit cost and owner to purchase
materials or pay restock charges per attached dcvr no. 8. Additional costs at Daishowa Mill to relocate force main to North side of
road and associated locate costs per attached sci 12. City's share (14%) of added costs for tracer wire per attached sci 17. City share
(50%) of added bollard costs at City pump stations OB -3 & OB -5 per attached sci 27.
USCG Schedule B Work: Credit for using abandonded water line on USCG base for insertion of 4" force main in lieu of trenching
from sta.113+00 to 130+70,1770 feet per attached dcvr no. 9/sci 9. Standby costs while waiting for locate crew on unmarked USCG
fiber optic break per attached dcvr 9/sci 11. Additional costs to hand excavate trench due to USCG storm line conflict per attacheo
dcvr no. 9/sci 23. Additional costs to repair unmarked USCG underground air lines per attached sci 15. USCG's share (86%) of
added costs for tracer wire per sci 17. USCG's share (50%) of bollard cost at USCG pump stations 1 & 6 per sci 27.
Such work will be compensated by: [ ] Increase or [ ] Decrease in bid items: [ ] Force Account; [ X ] Negotiated Price: The
. ._ . .. -- _. -___ __4i, -.4,4, -AJ -r Adalotuc hire itPMq as follows'
' Sales Tax Not Included
All worK, materials and measurements to be in accordance with the provisions of the original contract and/or the standard specifications and special provisions for
the type of construction involved. The payments and/or additional time specified and agreed to in this order include every claim by the Contractor for any extra
- __ -_ ____ ... w . kn j h. -,n inmiidinn delays to the overall Drolect.
Dayment or extension OT time wnh reSDCc, to a �e wo .+�.�• •w�• • • -• -•• •...._.__..._
CURRENT
• EST. NET CHANGE
TOTAL CHANGE ORDERS.
EST. CONTRACT AFTER
• ORIGINAL'
CONTRACT
THIS CHANGE ORDER
INCLUDING THIS ONE
THIS CHANGE ORDER
CONTRACT
CONTRACTOR
PUBLIC WORKS DIRECTOR
i
✓
$408.265.00
$413.587.32
-$1,186.63
$4.135.69
5412.400.69
DAYS: 70
DAYS: 89.5
DAYS: 1
DAYS. 20.5
DAYS: 90.5
' Sales Tax Not Included
All worK, materials and measurements to be in accordance with the provisions of the original contract and/or the standard specifications and special provisions for
the type of construction involved. The payments and/or additional time specified and agreed to in this order include every claim by the Contractor for any extra
- __ -_ ____ ... w . kn j h. -,n inmiidinn delays to the overall Drolect.
Dayment or extension OT time wnh reSDCc, to a �e wo .+�.�• •w�• • • -• -•• •...._.__..._
APPROVED BY: SIGNATURE:
DATE:
ARCHITECT/ENGINEER
CITY ENGRJ USCG PROJ. ENGR
CONTRACTOR
PUBLIC WORKS DIRECTOR
i
✓
AA
CITY MANAGER
CITY COUNCIL APPROVAL DATE:
Loc:N:1PROJECTS192-11EDZ1PROJMGT\CC004.GWK', Fne:91-11.7* � �
Strider Construction
PROJECT ESTIMATE SUMMARY SHEET
PROJECT TITLE: EDIT HOOK
OWNER:
CITY OF PORT ANGELES
ESTIMATE NO.
5
REPORT PERIOD:
FEBRUARY 28, 1998
2/28/98
PRICE SCHEDULE
PREVIOUSLY APPROVED THIS PERIOD
TOTAL TO DATE REMARKS
ITEM
DESCRIPTION
UNITS
unit
Total
NO
QUANITY
Price
Price
Quonity
Amount
Quanily
Amount
Ouanity
Amount
SCHEDULE A • OFF BASE FACILITIES
1
Mobilization
I
LS
j
18,000.00
$ 18.000.00
1
$ 18.000.00
0.00
$
-
1.0
j 18.000.00
2
Maintenanc a and F4oteclion of Traffic
1
I.$
$
2.000.00
j 2.000.00
0.85
j 1.700.00
- 0.15
$
300.00
1.0
j 2.000.00
3
bnftiCContn4lahor
200
HR
j
32.00
j 6.400.00
196
$ 6.272.00
0.00
j
196.0
j 6.272.00
4
Construction Surveying
I
is
j
3.000.00
j 3.000.00
1
$ 3,000.00
0.00
$
1.0
j 3.00000
5
hench Solely System
I
LS
j
1.000.00
j 1.000.00
1
j 1.000.00
0.00
$
1.0 '
j 1.000.00
6
4' D.I. Coi iol Crossing and Connection
I
LS
j
7.000.00
j 7.000.00
0.9
j 6,300.00
010
$
700.00
1.0
j 7.000.00
7
4'" 110111 on rn loinn
2385
t
$
12.00
j 28.620.00
2555
$ 30.660.00
0.00
$
25550
j 30 660 00
8
4' Cleari (tit Assembly
6
EA
j
1.300.00
j 7.800.00
6
$ 7,800.00
0.00
$
6.0
j 7.800.00
9
Cut in f Ciocrn tlut Assembly
17
EA
j
1,700.00
j 28.900.00
17-
$ 28:900.00
0.00
$
-
17.0
j 28.900.00
10
Repair Existing 4" Forcemain: Sto 21455
1
LS
$
800.00
$ 800.00
1
$ 800.00
0.00
$
1.0
j 800.00
1 I
Service Connection
16
EA
j
500.00
j 8.000:00
7
$ 3.500.00
9.00
j
4.500.00
16.0
$ 8.000.00
12
2"HDPE Service Connection Forcemain
315
1F
j
12.00
j 3,780.00
300
$ 3.600.00
0.00
$
-
300.0
j 3.600.00
13
Asphalt Powment Repair
2215
LF
j
11.00
j 24.365.00
3700
j 40.700.00
0.00
It
3700.0
j 40.700.00
14
OBA System. Slo 20-00
1
LS
j
6.000.00
$ 6.000.00
0
$ -
1.00
$
6.000.00
1.0
j 6.000.00
15
OB 2 Syslem SIa 34-00
I
is
$
6.000.00
j 6.000.00
0
$
1.00
$
6.000.00
1.0
j 6.000.00
16
OB 3System Stu 102-00
l
15
j
6.000.00
j 6.000.00-
0.75
j 4.500.00
0.25
j
1"50000
1,0
j 6.000.00
17
OB 4System. Sta 105170
I
IS
j
15.000.00
j 15.000.00
0.75
j 11.250.00
0.25
j
3.750.00
10
j 15.000.00
18
08 5 Systern. Sla 109+30
I
LS
j
6.000.00
j 6.000.00
0.75
$ 4,500.00
0.25
j
1,500.00
1.0
$ 6.000.00
19
Restaalion and Cleanup
I
LS
j
5.000.00
j 5,000.00
0.5
j 2.500.00
0.00
j
0.5
j 2.50000
20
Spare Equipment
I
LS
j
2,000.00
j 2.000.00
1
$ 2.000.00
0.00
$
1.0
j 2,000.00
21
Automatic Air Release Valve Assembly
3
EA
j
1.400.00
$ 4.200.00
3
j 4.200.00
0.00
j
-
3.0
j 4,200.00
,
Subtotal
$ 189.865.00
$ 181,182.00
j
24,250.00
205.432.00
SCHEDULE B • USCG BASE FACILITIES
I
Mobilization
1
LS
$
15.1X10.00
$ 15.000.00
1
$ 15,000.00
0
$
1
$ 15.00000
2
Maintenance a Protection of Traffic
I
LS
j
3,000.00
j 3,070.00
0.85
$ 2.550.00
0.15
$
450.00
1
$ 3.000.00
3
Traffic Control Labor
160
HR
j
32:00
$ 5,120.07
44
$ 1.408.00
20
$
640.00
64
$ 2,048.00
4
Construction Surveying
I
LS
j
3.000.00
j 3.000.00
1
$ 3.000.00
0
$
-
1
$ 3.000.00
5
bench Safely System
1
lS
$
1.000.00
j 1.000.00
1
$ 1.070.00
0
$
1
$ 1.000.00
6
4" HDPE Fon.emoin
2685
LF
j
12,00
j 32.220.00
2675
$ 32.100.00
0
$
2675
j 32.100.00
7
3' HDPE Foremain
1005
LF
$
10.00
$ 10.050.00
1005
$ 10.050.00
0
$
1005
$ 10.050.00
8
2' HDPE Sarvice Connection forcemain
1570
LF
j
7.00
$ 10.990.00
1503
$ 10.521.00
0
$
1503
$ 10.521.00
9
4" Cleanout Assembly
7
EA
j
1.300.00
j 9,100.00
7
$ 9,10000
0
$
7
j 9.1 00 00
IU
3' Cleanout Assembly
I
EA
$
1.100.00
$ 1.100.00
1
$ 1.100.00
0
$
1
$ 1100.00
I t
Asnhntl Pa-nimd Repair
570
IF
$
11.00
j 6.270.00
S00
$ 5.500.00
0
$
500
j 5.5oxo'00
ITEM
DESCRIPTION
NO.
• ^"'��-' •"`" �-'- --' ---
ESTIMATE NO. 5
12
Cement Concrete Sidewalk
13
USCG- I. CPO Club System
14
IISCG 2 Syslein, Medical/Exchange System
15
IISCG 3 System. Croup Supporl/Dock System
16
USCG 4 System, Adminisllation Building System
17
USCG 5 System. I longer System
18
lISCC, 6 Sysl,•,n, woihdown Pad System
19
llwssuee Ch, i,
20
keoowlim sued f'h,onup
21
Sl ,I,e Fduil mienI
No.
TOTAL ORIGINAL CONTRACT
CHANGE ORDER TOTAL
GRAND TOTAL PROJECT COST (WITHOUT TAX)
OJECT ESIIMAIt SUMMAKT N1tt1
$ 407,4511H)
f (4,971.361
• ^"'��-' •"`" �-'- --' ---
ESTIMATE NO. 5
S 38.618.64
REPORT PERIOD:
Z\) h L.
FEBRUARY 28. 1998
I1 LivC>—
PRICE SCHEDULE
PREVIOUSLY APPROVED
THIS PERIOD
TOTAL TO DATE
:- UNIIS
unit
Price
Total
Price
Ouanity
Amount
Ouanity
Amount
Ouanily
Amount
OUANITY
0
$
0
$
0
$
10 SY
LS
$
$
45.00
8.000.00
$ 450.00
$ 8.000.00
0.75
$ 6,000.00
0.25
$
2.00000
1
$ 8.000.00
I LS
$
14,000.00
$ 14.000.00
0.75
$ 10.500.00
0.25
$
3.500.00
$
1 LS
$
36.000.00
$ 36,000.00
0.75
$ 27.000.00
0
f
01
27,000.00
1 LS
1
14.00000
$ 14.000.00
0.75
$ 10.500.00
025
$
3.500.00
1
$ 14,000.00
1 LS
$
12.000.00
$ 12.000.00
0.75
$ 9.000.00
0.25
$
3.000.00
1
$ 12.00000
1 LS
$
25,000.00
$ 25.000.00
0.75
i 18.750.00
025
$
6.250.00
$ 2 5.000-00
2 E A
$
55000
000
$ 1,1()000
2
S 1.100.00
0
i
2
2
$ 1.10000
I Is
$
5,00000
$ 5.00000
0.5
$ 2.50000
0
i
$ 2,500-00
1 I S
i
6.000 00
$ 6.000.00
I
$ 6.000.00
0
i
I
601X)
U
S 18,179,23
$ 408,265.00 $ 363.861.00
$ 22.315.69 $
$ 430.580.69 $363,86100
3 43.590.00
$ 407,4511H)
f (4,971.361
i (4.971.36(
S 38.618.64
$ 402.479.64
Z\) h L.
I1 LivC>—
CITY OF PORT ANGELES
urpf Ppm "� PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 5 SHEET 1 OF 1
Project Name Ediz Hook/USCG Base Wastewater Facilities
DATE: February 20. 1998
400intractor Strider Construction Company
Project No. 92-11
LID No. State/Fed. Aid No.
DESCRIPTION OF WORK
You are ordered to perform the following described work upon receipt of an approved copy of this Change Order:
Non project costs to replace and relocate approx. 650 feet of 6 inch ac water main in conflict with force main per attached dcvr
13. Non project costs to abandon City Parks and Boat House Septic Tanks per dcvr 18. r
Such work will be compensated by: [ ] Increase or [ ] Decrease in bid items; [ ] Force Account; [ X ] Negotiated Price: The
described work affects the existing contract items and/or adds and/or deletes bid items as follows:
Item No. I Description I DCVR 0
C05A j 6" waterline 1 13
replacement
C05A I Abandon City 18
Septic Tanks
ORIGINALTI ' CURRENT
CONTRACT
$408,265.00
$412.400.69
Quantity I Unit
Orig.
Rev. I LS I LS
Ong.
Rev. LS LS $1.906.00 $1.906.00
EST. NET CHANGE TOTAL CHANGE ORDERS.
THIS CHANGE ORDER INCLUDING THIS ONE
$18.179.23
$22,314.92
$1,906.00
EST. CONTRACT AFTER
THIS CHANGE ORDER
$430,579.92
DAYS: 70 DAYS 90 5 DAYS 7 DAYS' 27.5
1 DAYS: 97.5 I
Sales Tax Not Included
All work. materials and measurements to be in accordance with the provisions of the original contract and/or the standard specifications and special provisions for
the type of construction involved. The payments and/or additional time specified and agreed to in this order mcluoe every claim oy the Contractor for any extra
navment or extension of time with respect to the work described herein. including delays to the overall project.
APPROVED BY: SIGNATURE:
DATE:
ARCHITECT/ENGINEER
CITY ENGRJ USCG PROJ. ENGR.
CONTRACTOR
I
Zp I
PUBLIC WORKS DIRECTOR
CITY MANAGER
CITY COUNCIL APPROVAL DATE:
Loc:N:1PROJECTS192-11EDZ1PROJMG11CC005.GWK;
•
• 4r')
.► a s.
o f portT
CITY OF PORT ANGELES - PUBLIC WORKS DEPARTMENT
MEMORANDUM
MAINTAINING AND BUILDING A BETTER COMMUNITY"
�'8uc zoo
March 13, 1998
TO: Kay Godbey, Finance Director
FROM: Jack Pittis, Public Works Director - -
RE: High School and Franklin School Sidewalks - Projects No. 95-14 & 96-16, Payment No. 2
* Overages primarily due to quantity increases in traffic control labor, paving, & rock wall items..
PREPARED BY: APPROVED BY:
City En ineerirecOr of Public Works
Loc:N:\PROJ ECTSU5-14HS\PROJMGTIPAYRE02.GWK
CONTRACT
THIS PAY PREVIOUS
TOTAL WORK
REQUEST PAYMENTS
TO DATE
Original Contract Amount
$342,065.00
Change Orders to Date (0)
$0.00
Subtotal
$342,065.00
$227,699.14
$165,619.00
$393,318.14
Sales Tax (Exempt, 0 %)
$0.00
$0.00
$0.00
LESS Retainage (None, Bond Provided)
$0.00
$0.00
$0.0
Contractor Pavments Authorized to Date
$227,699.14
$165,619.00
$393,318.14
Project Completion
f
114.980to*
DISBURSEMENT SUMMARY (Accounts Nos., See Below)
CONTRACTOR:
US 7503-9514-4150 $ 48,877.65
Lakeside Industries, Inc.
US 7503-9616-4150 $178.821.49
-
$227,699.14
P.O. Box 728
Total $227,699.14.
Port Angeles, WA 98362
RETAINAGE:
$0.00
5% ($17,103.25) Retains a Bond Provided
TOTAL DISBURSEMENT FOR THIS PAYMENT
$227,699.14
CHANGE ORDER COMMENTS:
* Overages primarily due to quantity increases in traffic control labor, paving, & rock wall items..
PREPARED BY: APPROVED BY:
City En ineerirecOr of Public Works
Loc:N:\PROJ ECTSU5-14HS\PROJMGTIPAYRE02.GWK
•
•
_N Lakeside Industries
LIP.O. Box 7_8. Pon An¢eies. WA 98362
, Phone (360) 452-7803 / Fax (360) 457-',932 02/25/98N#2
PROGRESS BILLING #2
LAKESIDE INDUSTRIES JOB # 047199 WORK THROUGH 01 /21/98
CITY OF PORT ANGELES, HIGHSCHOOL & FRANKLIN SCHOOLS PAGE 1
ITEM DESCRIPTION UNIT 'QUANTITY TOTAL UNIT AMOUNT TOTAL
* THIS QUANTITY PRICE THIS AMOUNT
PERIOD
PERIOD
001
(SCH A) MOBILIZATION
LS
0.001
100%
9,500.00
0.001
9,500.00
002
(SCH A) MAINT & PROTECT TRAFF
LS
20%1
10096
10,000.00
2,000.00 i
10,000.00
003
(SCH A) TRAFFIC CONT LABOR
HR
571
463
30.001.
1,710.001
13,890.00
004
(SCH A) SAWCUTTING
LF
0.00
! 2,071
2.50
0.001
5,177.50
005
(SCH A) REMOVE CEMENT CONC CURB
LF
455.
1,243
7.00
3,185.001
8,701.00
3" "-
006
(SCH A) REMOVE ASPH CONC PVMT
SF
9801
4,360
0.50:
490.00
i 2,180.00
,
007
(SCH A) REMOVE CEMT CONC S/WALK
SF
317:,
572
5.00
! 1,585.00
! 2,860.00-
008
(SCH A) REMOVE-CEMT CONC D /WAY
SF
0.00(
800
5.00I
0.001
4,000.00
L o-
009
(SC'H'A) EXCAV INCL HAUL
CY
96
i 844.
10.00
960.001
8,440.00
' `J
010
(SCH A) GRAVEL BORROW INCL HAUL
TON
104.97!
492.95
15.00
! 1,574.55;
7,394.25
a -
011
(SCH A) ACP CLASS -r
TON
45.29
145.88
200.00
9.058.00
29,176.00
012
(SCH A) CRUSHEVStIPPMP COURSE
TON
9.97'
50.05
50.00
498.50'
2,$02.50
"
013
(SCH A) BALLAST
TON
0.001
0.00
20.00
0.001
0.00
014
(SCH A) STRUCT EXCAV CL B
CY
0.001
32'
10.00
0,001
320.00
'
015
(SCH A) TRENCH SHORING
SF
0.00!
0.00
2.50.
0.001
0.00
J .
016
(SCH A) REMOVE & REPLACE MAT.
CY
0.00
i 0.00
50.00
0.00
i 0.00
017
(SCH A) BANKRUN GRAVEL
TON
0.001
0.00
20.00:
0.001
0.00
018
(SCH A) GRAVEL BACKFILL
TON
32.181
32.18
20.00
643.60
f 643.60
019
(SCH A) PVC STORM SEWER PIPE 6"
LF
0.00!
191
18.00
, 0.001
3,438.00
'j r
020
(SCH A) CATCH BASIN TYPE B-26
EA
0.00
-11
650.00
0.00
7,150.00
021
(SCH A) YARD DRAIN -
EA
0.001
0.00
200.00
0.00
i 0.00
*000,022
(SCH A) ADJ BASIN INSTALL COVER
EA
5
. 9
300.00
1,500.00
i 2,700.00
023
(SCH A) ADJ VALVE BOX
EA
11
15
100.00
1,100.001
1,500.00
' J
024
(SCH A) CEMT CONC CURB/GUTTER
LF
0.001
1,163.
8.80!
0.001
10,234.40
025
(SCH A) CEMT CONC SIDEWALK
SF
0.00:
16,646
2.10
0.00
, 34,956.60
y 7
026
(SCH A) CEMT CONC DR/WAY 7 DAY
SF
0.001
4,036
3.05'
0.00'
12,309.80
027
(SCH A) ROCKWALL
TON
77.901
133.90!
200.00
i 15,580.001
26,780.00
028
(SCH A) RESTORATION! CLEANUP
LS
50%'
100%
2.500.00
1,250.00'
2,500.00
029
(SCH A) REMOVE/RELOCATE MAILBOX
EA
3'
5
200.00
600.00!
1,000.00
L7 07
030
(SCH A) TOPSOIL (2")
CY
Y .ice
i-6 8
50.00
4,4W-00:
2.486.00'
031
(SCH A) SOD REMOVE/NEW SOD
SY
4441
444
.75'
333.00'
333.00
032
(SCH A) REMOVE/RELOCATE FENCE
LF
2301
230:
17.00'
3,910.001
3,910.00
--590.00
�'�✓;
SUB -TOTAL SCH
A
48,877.65
214,496.65
IVU Z
Lakeside Industries
Mi' P.O. Box 728. Port A.naeles. WA 98362
" Phone 13601452-7803 /Fax 1360 457-7932 02/25/98
PROGRESS BILLING #2
LAKESIDE INDUSTRIES JOB # 047199 WORK THROUGH 01 /21
CITY OF PORT ANGELES, HIGHSCHOOL & FRANKLIN SCHOOLS SIDEWALKS PAG #6
ITEM DESCRIPTION UNIT QUANTITY TOTAL UNIT AMOUNT TOTAL
THIS QUANTITY PRICE THIS AMOUNT
PERIOD
10,800.001 10,800.00
8,100.001 8,100.00
14,265.001 14,265.00
3,757.501 3,757.50
2,700.001 2,700.00
1,800.00 I 1,800.00
1,000.001 11000.00
9,400.001 9,400.00
3,196.981 3,196.98
20,149.651 20,149.65 13
3,089.971 3,089.97
4,567.501 4,567.50 n"
9,600.001 9,600.00
0.001 0.00
0.001
9,572.491 9,572.49
4
3,496.401 3,496.40 "' y
17, 505.001 17,505.00
2,100.001 2,100.00 'y -
4,550.001 4,550.00 �
400.001 400.00
15,000.001 15,000.00
1,000.001 1,000.00
15,065.601 15,065.60 +M"
10,521.001 10,521.00
6,978.401 6,978.40 .; a
150.001 150.00 +'
0.001 0.00 .L
56.001 56.00
17 8, 821.491,178, 821.491,,,
ISUB-TOTAL SCHED A I 48,877.651214,496.65
TOTAL 227,699.14 93,31
PERIOD
101
(SCH B) MOBILIZATION
LS
100%1
100%1
10,800.00
102
(SCH B) MAINT & PROTECT TRAFF
LS
90%1
90%1
9,000.00:
103
(SCH B) TRAFFIC CONT LABOR
HR
475.501
475.501
30.00
104
(SCH B) SAWCUTTING
LF
1,503 'I
1,5031
2.501
105
(SCH B) REMOVE ASPH CONC PVMT
SF
6,0001
6,0001
0.45'
106
(SCH B) REMOVE CEMT CONC S/WALK
SF
1801
1801
10.00
107
(SCH B) REMOVE BASIN/PLUG PIPE
EA
21
21
S00,00
108
(SCH B) EXCAV INCL HAUL
CY
9401
9401
10.001
109
(SCH B) GRAVEL BORROW INCL HAUL
TON
355.221
355.221
9.00
110
(SCH B) ACP CLASS "B"
TON
447.77'
447.77'
45.00
1 1 1
(SCH B) CRUSHED SURF TOP COURSE
TON
162.63:
162.63
19.00
112
(SCH B) BALLAST
TON
652.501
652.501
7.00 i
113
(SCH B) STRUCT EXCAV CL B
CY
960 i
9601
10.00 I
114
(SCH B) TRENCH SHORING
SF
0.001
0.001
2.501
1 1 S
(SCH B) REMOVE & REPLACE MAT.
CY
0.001
0.001
15.00!
116
(SCH B) BANKRUN GRAVEL
TON
1,063.61
1,063.61
9.00.
117
(SCH B) GRAVEL BACKFILL
TON
349.64!
349.641
10.00
118
(SCH B) STORM SEWER PIPE 8"
LF
1,167
1,167 '
15.00'
119
(SCH B) STORM SEWER PIPE 6"
LF
701
70 I
30.00'
120
(SCH B) CATCH BASIN TYPE I
EA
7
7
650.00
121
(SCH B) YARD DRAIN
EA
2 !
2 !
200.001
122
(SCH B) MANHOLE TYPE 1 (48")
EA
31
31
5,000.001
123
(SCH B) ADJ CATCH BASIN/MANHOLE
EA
4;
41
250.00:
124
(SCH B) CEMT CONC CURB/GUTTER
LF
1,712!
1,712'
8.80:
125
(SCH B) CEMT CONC S/WALK
SF
5,0101
5,0101
2.10;
126
(SCH B) CEMT CONC DR/WAY 7 DAY
SF
2,2881
2,2881
3.05
127
(SCH B) RESTORATION /CLEANUP
LS
10%1
10%1
1,500.00 '
128
(SCH B) TOPSOIL (2")
CY
0.001
0.001
25.00'
129
(SCH B) SOD REMOVE/NEIN SOD
Sy
561
561
1.00 ,
SUB-TOTALSCHED B
PERIOD
10,800.001 10,800.00
8,100.001 8,100.00
14,265.001 14,265.00
3,757.501 3,757.50
2,700.001 2,700.00
1,800.00 I 1,800.00
1,000.001 11000.00
9,400.001 9,400.00
3,196.981 3,196.98
20,149.651 20,149.65 13
3,089.971 3,089.97
4,567.501 4,567.50 n"
9,600.001 9,600.00
0.001 0.00
0.001
9,572.491 9,572.49
4
3,496.401 3,496.40 "' y
17, 505.001 17,505.00
2,100.001 2,100.00 'y -
4,550.001 4,550.00 �
400.001 400.00
15,000.001 15,000.00
1,000.001 1,000.00
15,065.601 15,065.60 +M"
10,521.001 10,521.00
6,978.401 6,978.40 .; a
150.001 150.00 +'
0.001 0.00 .L
56.001 56.00
17 8, 821.491,178, 821.491,,,
ISUB-TOTAL SCHED A I 48,877.651214,496.65
TOTAL 227,699.14 93,31
pORT
OF gNC
CITY OF PORT ANGELES - PUBLIC WORKS DEPARTMENT
MEMORANDUM
q� MAINTAINING AND BUILDING ABErm cowuNITY
"CLIC 1AIChL�'
March 16, 1998
TO: Kay Godbey, Finance Director
FROM: Jack Pittis, Public Works Director
RE: Upper Golf Course Road Sewer L.I.D. #215 - Project #95-05.14, (Payment #4)
PREPARED BY: APPROVED BY: —2jr
City gineer cfire Ir of Public Works
Lx:N:\PROJECTS\.5 LID\PROJMGTIPAYMENTS\PAYREQ.004 i{Ai
CONTRACT
THIS PAY
PREVIOUS
TOTAL WORK
REQUEST
PAYMENTS
TO DATE
Original Contract Amount
$467,659.50
Change Orders to Date (1)
$5,733.97
Subtotal
$473,393.47
$131,150.27
$340,055.37-
$471,805.64
Sales Tax (7.9% of subtotal)
$10,408.27
$26,864.38
$37,272.65
LESS Retainage (5% of subtotal)
$6,587.51 1
$17,002.77
1 $23,590.28
Contractor Payments Authorized to Date
$135,571.03
$349,916.98
$485,488.01
Project Completion
99.66%
DISBURSEMENT SUMMARY (Account No., See Below)
CONTRACTOR:
R V. Associates, Inca
US 7523-9505-4150 $135,571.03
5135,571.03
1333 Lloyd Parkway
DW 2519-0001-4150 $ . 0.00
Port Orchard, WA 98366
Total
$135,571.03
RETAINAGE: Escrow No. 0187718620
$6,587.51
Kitsap Bank
US 7523-9505-4150
$6,587.51
P.O. Box 9
DW 2519-0001-4150
S 0.00
Port Orchard, WA 98366
Total
$6,587.51
TOTAL DISBURSEMENT FOR THIS PAYMENT
$142,158.54
CHANGE ORDER COMMENTS:
PREPARED BY: APPROVED BY: —2jr
City gineer cfire Ir of Public Works
Lx:N:\PROJECTS\.5 LID\PROJMGTIPAYMENTS\PAYREQ.004 i{Ai
yob Number: 731GCS CI:'Y OF PORT ANGELES
P:•oject 1 . 95-051LIV 1115
Apalication 50.: 5
-
Pon oc From: 01/31/93
Page Number 2
__
---------------------------------------
Avoice Number 5.7
898
Thru: 02/2CONTRACT
ITEM---------------------------------
N4 DESCRIPTION OF WORK
OOA1f9'I..
-------(f---------------------------------------------
PRICEIT
CONTRACT
QUANTITY
MONETARY
-----------------
QUANTITY N
MONETA
----------------------------------------- --------------------•------------
...
„M'IpM?
THIS MOMTH
THIS MONTH
TO DA
TO
00 GOLF COURSE SEWER MULE A
------------------------------------
------
---VAT-
cl sF.iaER MOBILIZATION
02 2' PVC FROM UIDER PAVEMENT
1.00
LS
18000.0000
18,000.00
.01
,00
1.00 ✓
18,000.00
. 03 1" PVC FROM NO PAV61iEiR'
40.00
260.00
:f
LF
46.W
9.7500
1,600.00
2,535.00
0i,
2Q.00
�
800.00
04 6" SEWER U21nER PAVEitEyq'
110.00
LF
tA.lSOpp
2 604.00
90.001
877.0
350.00
3,412.50
05 6SEMk PAVEMEKT
12.00
LF
25.0000
300.00
40.00
137.00
744.00
y
06 bSIDE SEWER-
� - PAVEq@4T
. 840.00
LF
16.5000
13,860.00
36.Ou
3,425.00
149.00 �
3,725.00
07 6 SIDE SEW NO PAVEMBMi
527.00
LF
14.0000
7,378,00
87.00
627.00
1,218.00
249.0061
4,108.50
08 8� sun pAYEII$lIT
09 8 SEWER NO PAVgN Z
1122-MLF
22.0000
24,706.00
448.00
9,856.00
8b3.00 �
1233.00 ✓
12,082.00
10 EXTRA EXCAVATING 8 + DEPTH
3938.00
71M.00
LF
LF
18.5000
8.0000
72,853.00
713.00
13,190.50
3782.00 '
69,967.00
11 8 X 6 TEE
18.00
EA
;5.0000
16,800.00
800.00
6,400.00
2815.00 /
22,760.00
12 6 X 6 TEE
13 6" PLUG
6.00
IA
30.0000
630.00
180.00
2.00
1.00
70.00
SU. UO
21.00
6.00
735.00
180.00
14 8' PLUG
27.00
2.00
EA
EA
20.0000
lo.o04o
540.00
6.00
120.00
31.00 ✓
620.00
15 6" CLEAN OD? ASSEMBLY
6.00
EA
250.0000
G0.00
11500.00
1,DO
x.00
3.00 V
90.00
16 8" CLEAR OUT ASSEMBLY
1.00
EA
300.0000
3.00
750.00
17 MA}QIHOLE PAVEIM TO 8'
4.00
Ek
-,M.0000
8,000.00
.00
1.00 ''
300.00
18 MANHOLE 110 PAVEMEMT Al
19 SADDLE KMLE 8, DEEP
16.00
V
1600.0000
28,800.00
.00
2.L)c
.00
3,600.004.00
12.00 %
8,000.00
21,600.00
20 KkMLE um mm pAvEMENT
1.00
15.00
EA
VP
1900.0000
200.0000
1
1,900.00
1.00--
1,900.00
21 MINBOLE EXTRA DEPTH NO PAVEl01T
;7.00
VF
200.0000
3,0000.00
3,400.00
2.i( .4&
7,wrj %
-,ae r.->�
5.36 ✓
1,072.00 V
22 INTERCIOa9' RXtSTINC SEWER
2.00
EA
1000.0000
2,000.00
a �
17.65
3,530.00
23 Rik ASPHALT
8168.00
SF
7.5000
53,510.00
.00
.
4.00
4,000.
.
24 UISMITAR12 EXCIVITION
25 SELECT BACKFILL
100.00
CY
12.8000
1,200.00
►
23.
.00
277.32
1713.00✓
32.01
12,847
384.12
26 NON RMWAY RESTORATIOM
500.00
2930.00
C!
SY
15.0000
11.o000
71500.00
1294.43
19,416.45
4305.21✓
64,578.15
27 SHOULDER RESTORATION
2109.00
Sy
11.0000
32,230.UV
23,199.00
4774.00
52,514.00
6581.00 ��
72,391.00
28 YARt) RESTORATION
726.00
Sy
11.0000
7,Y86.00
.00
.00
.00 J
.r0
29 SHORING
�n TRAFPIc CONTROL sEw>;R
51500.00
SF
.5M
25,750.00
.00
11491.00
.40
5,745.50
695.50./
53477.00
7,650.50
N,,738.50
31 FLAGGING - SgWgt
1.00
1200.00
LS
HR
5000.0000
35.0000
5000.00
42,000.00
QO
.00
.80V
4,000.00
32 CLEAR L GRUB
1.60
Ac
280U.M
1,480;00
230.00
8,050.00
1034.00✓
36,190.00
Total GOLF COURSE SEWER SHEDOLE A
.10
280.00
.78''
2,184.00
423,801.00
,%) �•+
135,162.77 ✓
01 GOLF COURSE ROAD SCHEDULE 8
1�3. Z7
�.•-
01 )MILISAMON
02 8" C-900 WATtRMAa
1.00
710.00
LS
LF
50V0.0000
5,000.00
,00
00
1.00
5,000.00
03 8" GATE VALVE d DOg
1.00
to
17.4500
560.0000
12 389.50
560.00
.00
,00
738.00
12,878.10
01 HYDRANT ASSSMBif
1.00
EA
2000,0000
Z 000.00
.00
.00
(..x;�i
00
t1Z040-5Lu
05 8" HOT ".'AP
1.U0
EA
1435.0000
1,435.00
.00
no
06 BENDS i FITTTifGS
6.00
EA
300.0000
1,800.00
.00
.00
1.00
1,435.00
1
07 UNrVIKISC.
20.00
CY
12.0000
240,00
.00
.00
3.00
900.00
SELECT
08 SELI;C! BACJCFILL
50.00
CY
15.M
750.00
.00
OC
.00
-co
.00
09 NOP ROAMAY RESTORATION
1000.00
SY
11.0000
11,000.00
.00
'�
.00
10 YARD RESTORATION
184.00
SY
11.0000
2,024.00
.00
.0000
.00
.00
1 TRAFFIC COMOL
1.00
LS
1000.0000
1,000.00
.tut
.00
.00
42 FLAGGINC
X6.00
HR
?°.0000
560.00
,U0
1.00
1,000.00
13 CLpaR 6 GRUB
14 NISC. TRENCSIIIG b BACi(FILL
.30
400.00
AC
7000.0000
2,100.QQ
.GO
,CO
.00
.00
,00
.30
.00
2,100.00
Total GOLF COURSE ROAD S(IMLE B
LF
7.5 �
3.000.00
On
.00
698.00
5,235,00
43,858.50
,00 ✓
3,�
- t �
�J '
-.Cb Nu r: 731GC1 (;1TY OF PORT ANGELES
application No.: 5
Period Froa: 01/31/98
Page Miaber 3
Project i : 95-05/LID 1215
------------ ----------------------------------------•-------------------
Invoice Nuber : 577
Tbzv: 03/28/98
IT$N
001TRACT
UNIT
---
CONTRACT
---------- ---------- —---------
QUIInn MONETARY
-------
QUANTITY
---------
MONETARY
DESCRIPTION OF Ww
-----------------------------------------------
QUANTITY
UNIT
•------------------------------
PRICE
AMOUNT
THIS HUM TRIS MOM
TO DATE
TO DATE
CU C WGB ORDERS
---------- -------- ------------------.__-_..,
._
01 35a SEWER EpOKUP
.00
.S
-HOOD
1,205.47
.oc, .00
.00
i,M.47
02 34a FORCE MIR UU" TUBE
.00
LS
.0000
450.00
.OG .0000
450.00 va
03 2b 8" PVC NATER MAIN CUSS 200
710.00
TJ
1.9500
1,394.50
.00 .00
731"
1,439.0W'✓
04 33a EXCISE SEWER
2.00
EA
1347.0000
2,694.00
.W1 13'17:%A6-%,.0
2 694.00"
Total CHAAGE ORDERS
5,733.97
V/ .00
.51
J o b T o t a 1 a
173,393-47
ift,14r.Z7
¢orf 3g:
131 .150.
X
Z411) 00
•
0
9OR
AHCFI
�N CITY OF PORT ANGELES - PUBLIC WORKS DEPARTMENT
'MEMORANDUM
10, �Uc�vi O "MAINTAINING AND BUILDING A BETTER COMMUNITY"
March 26,1998
TO: Kay Godbey, Finance Director
FROM: Jack Pittis, Public Works Director
RE: Downtown Sidewalk-Watermain Reconstruction -Project #94-22 ( Payment #5)
i.
A
PREPARED BY/L= _
Ci Engineer
PW -178 (Rev. 11/931
APPROVED BY:
DirPublic Works
1
•
CONTRACT
THIS PAY
REQUEST
PREVIOUS
PAYMENTS
TOTAL WORK
TO DATE
Original Contract Amount
$2,055,487.45
$103,017.31
$2,158,504.76
$361,003.30
$1,069,151.70
$1,430,155.00
Change Orders to Date (2)
Subtotal
Sales Tax (7.9% of subtotal)
$28,519.26
$84,462.99
$112,982.25
LESS Retainage (5% of subtotal)
$18,050.17
$53,457.59
$71,507.76
Contractor Pavments Authorized to Date
$371,472.40
$1,100,157.10
NEW66.26
$1,471,629.50
Project Completion
DISBURSEMENT SUNIlMARY (Account No.US-7510-9422-4150 )
CONTRACTOR:
Strider Construction Co.
2430 East Bakerview Rd.
Bellingham, WA 98226
$371,472.40
RETAINAGE: Escrow acct.#473544001802
Key Bank Of Washington
1200 12th Street
Bellingham, WA 98225
$18,050.17
TOTAL DISBURSEMENT FOR THIS PAYMENT "Contains $57,320.26 For Stored Materials
$389,522.56
CHANGE ORDER COMMENTS:
i.
A
PREPARED BY/L= _
Ci Engineer
PW -178 (Rev. 11/931
APPROVED BY:
DirPublic Works
1
•
•
STRIDER CONSTRUCTION CO., INC
2430 E. Bakerview Road
Bellingham, WA 98226
(360)676-5094
FAX (360) 734-5309
SCI Job # PA
Invoice Date: 228/98
To:
PROJECT TITLE Port Angeles Downtown
Ron Johnson
City of Port Angeles
CONTRACT NO. 94-22
P.O. Box 1150
Port Angeles, WA 98362
ESTIMATE NO.: 5
PHONE
(360) 417.4806
REPORT PERIO Ending February 28, 1998
FAX
(360) 417-4609
Original Constract Amount w/wsst
$ 2,055,487.45
Amount of Approved Change Orders
$ 111,155.60
Total Estimated Contract Amount:
$ 2,166,643.05
Work
Previous Amount
Total
Completed
Amount This Estimate
Amount
Base Contract
$1,328,005.10
�-1-S_J1-1-6_0, /O
$ $ 339,045.00
/ Z91/Lo,�•:la
$ ;
Change Orders
$ 35,929.00
$ 35,929.00 $ 42,700.64
$ 78,629.64
Extra Work
$ - $ -
$0.00
Materials on Hand $ 78,062.60 $ (20,742.34) $ 57,320.26
Gross Billing -36/, O 3 3. 30 $.4 0196607 /'y3a
Sales Tax (7.9% of gross billing) -
4421MMA5
`
Subtotal (gross billing + sales tax)
$ +34663.46- S
C'!/,So'>. 7S�
Retainage (5% of gross billing) $
Net Amount (subtotal -retainage)
$ 4 7/ 5 0
i 69.865:1
$
1100 �' to
Payments Received as of 0288/98
Still Owing From Previous Billings
Adjustment %Z• S'0
TOTAL AMOUNT DUE THIS ESTIMATE: $ .0+ �I
We hereby represent that the a is a true estimate of the work completed under the above contract to date.
By: Title: Project Manager Date 288/98
' EXPLANATION ATTACHED
•
sf irl- Cnnstruction PROJECT ESTIMATE SUMMARY SHEET PROJECT TITLE: Port Angelet/Downtown OWNER: City Of Port Angeles
6A nn oacnor acalnn Fndina February 28. 1998
2/28/98
t�11MN1[ NV. J
PRICE SCHEDULE
�. v, ,,,...-„•... �..
PREVIOUSLY APPROVED
.. _. _ _ _
THIS PERIOD
_
TOTAL TO DATE
REMARKS
ITEM
DESCRIPTION
UNITS
unit
Price
Total
Price
Quantity
Amount
Quan
Amount
Quantity Amount
NO.
QUANTITY
l
LS
$
18.000.00
$18.000.00
50.0% $
9,000.00
10.0% $
1.800.00
60.0% $
10.800.00
1
Restoration and Clean-up
I
LS
$
20.000.00
$20,000.00
65%
$
13,000.00
10.0%
$
2.000.00
75.0%
$ 15.000.00
2
Maintenance & Protection of Traffic
I
LS
$
180.000.00
$180.000.00
1.0
$
180.000.00
-
i
1.0
$ 180.000.00
3
Mobilization
1.800
HRS.
$
32.00
$57.600.00
801.0
$
25,632.00
1,423.5
$ 45.552.00
2.224.5
$ 71,184.00
4
Traffic Control labor
I
LS
$
35.000.00
$35.000.00
65%
$
22,750.00
10.0%
$
3.500.00
75.0%
$ 26.250.00
5
Temporary Traffic Control Devices
SF
$
20.00
$3.70000
192.0
$
3.840.00
-
$
192.0
$ 3,840.00
6
Construction Signs, Class A
185
I
LS
$
20,000.00
$20.000.00
65.0%
$
13.000.00
10.0%
$
2,000.00
750%
$ 15,000.00
7
Temp. Ped. Saniers. Fences and Buss. access
SY
$
6.00
$390.00
89.0
$
534.00
31.0
$
186.00
120.0
$ 72000
8
Remove On -Grade Cement Con. Driveway
65
SY
$
50.00
$101.50000
669.0
$
31450.00
7540
$ 31.700.00
1,423.0
$ 71,150.00
9
Remove Cement Con. Hollow Sidewalk
2,030
SY
$
15.00
$39.225.00
922.0
$
13.830.00
843.0
$
12,645.00
1.765.0
$ 26.475.00
10
Remove On -Grade Cement Con. Sidewalk
2.615
$4,000.00
3.0
$
12.000.00
$
-
3.0
$ 12.000.00
11
Aboveground Storage Tank Removal
I
EA
EA
$
$
4.000.00
6,000.00
$12.000.00
7.0
$
42.000.00
1.0
$
6.000.00
8.0
$ 48.000.00
12
Underground Storage Tank Abandonment
2
EA
$
500.00
$10,000.00
4.0
$
2.000.00
5.0
$
2,500.00
9.0
$ 4,500.00
13
Remove Existing Vert. Con. Cylinder Tree Pit
20
$
$
$
14
Extra Depth Asphalt Con. Pave. Sawcutting
100
LF
$
2.50
4.50
$250.00
$2.0.00
1.528.0
$
6.876.00
770.0
$
3.465.00
2,298.0
$ 10.341.00
15
Extra Depth Cement Con. Pave. Sawcutting
640
LF
$
$
$
$
16
Extra Depth Misc. Cemt. Con. Pave. Sawcutting
50
LF
$
7.00
$350.00
-
$
$
17
Remove Cement Concrete Hollow Driveway
28
SY
$
65.00
$1,820.00
$780.00
408.0
$
$
-
1,632.00
770.0
$
3.080.00
1,178.0
$ 4.712.00
IS
Remove Cement Concrete Curb and Gutter
195
LF
SY
$
$
4.00
5,00
$4.62500
1.046.0
$
5,23000
171.0
$
855.00
1,217.0
$ 6.085.00
19
Remove Asphalt Concrete Pavement
925
SY
$
900
$6.849.00
371.0
$
3.339.00
128.0
$
1.152.00
499,0
$ 4,491.00
20
Remove Cement Concrete Pavement
761
$
-
$
$
21Valve
Abandonment
20
EA
EA
$
$
400.00
600.00
$8.000.00
$600.00
4.0
i
2.400.00
_
$
4.0
$ 2.400.00
22
Remove Existing Hydrant
I
-
$
-
-
$
$
23
Asphalt Concrete Pavement. Class 5
214
SY
$
15.W
$3.210.00
$
-
-
$
$
24
Asphalt Concrete Pavement, Class G
267
SY
SY
$
$
16.00
3.00
$4,272.00
$1.230.00
126.7
$
380.10
3010
$
921.00
433.7
$ 1,301.10
25
Planing Asphalt Pavement
410
$
$
$
26
Sidewalk Paver Structural Support System
I
LS
$
15.000.00
$15,000.00
$
$
27
Cement Concrete Pad
5
CY
SF
$
$
200.00
32.00
$1.000.00
$263,040.00
3,304.0
$
$
105.72800
3.555.0
$113.760.00
6,859.0
$ 219,488.00
28
Permanent Geo -Wall
8.220
EA
$
200.00
$600.00
$
1.0
$
200.00
10
$ 200'00
29
Relocate Gutter Inlet
3
$
-
-
$
$
30
Relocate Type I Catch Basin
2
EA
$
50,00
$1,000.00
-
$
$
31
Sharing
SW
SF
CY
$
$
3.00
45.00
$1,500.00
$21.375.00
134.6
$
$
6.057.00
$
_
134.6
$ 6.057.00
32
Controlled Density Fill
475
CY
$
50.00
$2.500.00
$
40.0
$
2.00000
40.0
$ 2,000.00
Oil Tanks
33
Remove and Replace Unsuitable Material
50
8.0
$
14,400.00
-
$
8.0
$ 14,400.00
34
Connect to Existing IO' Diam. Water Main
7
EA
$
1,800.00
$12.600.00
$
_
8.0
$ 8,800.00
35
Connect to Existing 6" Diam. water Main
9
EA
$
1.100.00
$9,900.00
8.0
$
8,800.00
-
$
-
2.0
$ 2.000.00
36
Connect to Existing V Diam. Water Main
I
EA
$
1,000.00
$1,000.0
2.0
$
2,000.00
1.0
$
500.00
4.0
$ 2.000.00
37
Connect to Existing 2" Diam. Water Main
2
EA
$
500.00
$1.000.00
3.0
$
$
.1.500.00
128.790.0
$
1,431.0
$ 128,790.00
38
DI Pipe for Wafer Main 12' Diam. (Roadway Area)
1,422
LF
$
90.00
$127.980.00
1,431.0
$
-
1,985.00
41.0
j 11
39
DI Pipe for Water Main 10" Diam. )Roadway Area)
137
LF
$
85.00
$11.645.00
141.0
$
11.985.0
128.0
$ I0,240.00
40
DI Pipe for Water Main 8" Diam. (Roadway Area)
128
LF
$
8000
$10.240.00
128.0
$
10.240.00
$
-
277.0
j 19.390.00
41
DI Pipe for Water Main 6" Diom, )Roadway Area)
80
LF
$
70.00
$5.600.00
205.0
$
14.350.00
72.0
$
5,040.00
793.0
39,650.00
11
n. o _ w,. a ;, r,)„ ni- 10 -r -de Sidewalkl
737
LF
$
50.00
$36.85(
793.0
$
39,65000
-
$
-
j
Strider Construction
2/28/98
PROJECT ESTIMATE SUMMARY SHEET
PROJECT TITLE: tort Angeles/Downtown
ESTIMATE NO. 5 Contrdcl No. 94-22
OWNER: City Of Port Angeles
REPORT PERIOD: Ending February 28. 1998
PRICE SCHEDULE
PREVIOUSLY APPROVED
THIS PERIOD
TOTAL TO DATE
REMARK$
ITEM
DESCRIPTION
UNITS
unit
Total
NO.
QUANTITY
Price
Price Quantity
Amount
Quan
Amount
Quantity
Amount
43
Dl Pipe. Water Main 8" Diam. (On -Grade Sidewalk)
42
LF
$
40.00
$1,680.00
54.0
$
7,160.00
S -
54,0
$
2,160.00
44
DI Pipe. Water Man 6'Diam. (On -Grade Sidewalk(
1.085
LF
$
35.00
$37.975.00
717.0
$
25.095.00
204,0
$ 7,140.00
921.0
j
32.235.00
45
DI Pipe lot I7' Diam (Hollow Sidewalk Filled Area(
37
LF
$
180.00
$6.660.00
28.0
$
5,040.00
-
$
28.0
$
5,040.00
46
D1 Pipe, Water Man 8" Diam (Hollow Sidewalk Filled)
327
LF
$
45.00
$14.715.00
319.0
$
14.355.00
19.0
$ 855.00
338.0
$
15.210.00
47
Dl Pipe, Water Man &' Diam (Hollow Sidewalk Filled(
823
LF
$
3S.00
$28.805.00
312.0
$
10.920.00
.370.0
$ 12.950.00
682.0
$
23.870.00
48
Dl Pipe, Water Main 6'Diom. (Hollow walk Remain(
225
IF
$
35.00
$7,875.00
205.0
$
7.175.00
$ -
205.0
$
7.175.00
49
Double Check Valve Assembly, 9'
1
EA
$
3.800.00
$3400.00
-
$
-
-
$ -
$
-
50
Double Check Valve Assembly, 6'
2
EA
$
2,800.00
$5.600.00
$
$
$
51
Double Check valve Assembly. 4"
6
EA
$
2.000.00
$12.000.00
-
$
-
$ -
-
$
-
52
Double Check valve Assembly, 7'
2
EA
$
75000
$I.500,00
-
$
-
$ -
$
-
53
Gate Valve, 7' Diam.
I
EA
$
300.00
$300.00
2.0
$
600.00
20
$ 60000
4.0
$
1.20000
54
Gate Valve. 4" Diom.
I
EA
$
400.00
$400.00
2.0
$
800,00
2.0
$ 800.00
4.0
$
1,600.00
55
Gate Valve, 6' Diam.
18
EA
$
500.00
$9,000.00
70.0
$
10,000.00
4.0
$ 2.000.00
24.0.
$
12.000.00
56
Gale Valve, S' Diam.
11
EA
$
650.00
$7.150,00
9.0
$
5.850.00
$ -
9.0
$
5,850.00
57
Gate Valve, 10' Diann.
3
EA
$
900.00
$2,700.00
4.0
$
3.600.00
-
$
4.0
$
3,600.00
58.
.Gate Valve, 17'Diam.
10
EA
$
1.100.00
$11,000.00
10.0
$
11.000.00
$ -
10.0
$
11.000.00
59
Hydrant Assembly
8
EA
$
2.200.00
$17,600.00
10.0
$
22,000.00"
-
$
10.0
$
22,000.00
60
Reconnect Existing Hydrants
5
EA
$
1.500.00
$7.500.00
2.0
$
3.000.00
-
$
2.0
$
3.000.00
61
Reconnect Existing I" Diam Service Connection
41
EA
$
30000
$12,30000
IBA
$
5.40000
12.0
$ 3.600.00
30.0
$
9.00000
62
Reconnect Existing 2" Diam Service Connection
3
[A
$
350 W
$1.050.00
2,0
$
71)11.001
4.0
$ 1.40000
6.0
$
2.100,00
63
Reconnect Existing 2 112 " Diam Service Connection
2
EA
$
37500
$750.00
$
$ -
.
$
- 64 -
Reconnect Existing 4" Diam Service Connection
- 4
EA
$
400.00
$1,600.00
2.0
$
800.00
2.0
$ 800.00
4.0
$
1.600.00
65
Reconnect Existing V' Diam Service Connection
- 2
EA
$
700.00
$1,40000
2.0
$
1,400.00
1.0
$ 700.00
3.0
$
2,100.00
66
Reconnect Existing 8" Diam Service Connection
1
EA
j
1.100.00
$1.100.00 ;;
1.0
$
1.100.00
$ -
1.0
$
1,100.00
67
Relocate Water Meter and Box
2
EA
$
150.00
$300.00
4.0
$
600.00
1.0
$ 150.00
5.0
$
750.00
68
Water Meter Box, No.1
27
EA
$
100.00
$2.700.00
1.0
$
100'.00
16.0
$ 1,600.00
17.0
$
1.700.00
69
Water Meter Box, No. 2
4
EA
.. $
150.00
$600.00
r
70
New. Water Meter and Service Connection C
1
EA
$
2,500.00
$2,500.00-
71
Tree
50
EA
$
600.00
$30,000.00-
72
Tree Grate
50
EA
' , . $
550.00
$27,500.00-
73
Cement Concrete Bander Curb and Gutter
195
LF
$
40.00
$7.800.00 'tet
87.0
$
3,481,00
$ -
87.0
$
3.480.00
74
Cement Concrete Entryways
414
SF
- $
9.00
$3,726.00
$
-
-
$ -
-
$
-
75
Cement Concrete Sidewalk
1,440
SY
$
35.00
$50.400.00 '„
1.439.0
$
50.365.00
$ -
1.439.0
$
50.365.00
76
Cement Concrete Driveway
142
$Y
$
55.00.
$7.810.00
111.0
$
6.105.00
$ -
111.0
$
61105.W
77
Crosswalk Concrete Unit Pavers
2.960
SF
$
15.00
$44.400.00
$
-
-
$ -
-
$
-
'
78
Sidewalk Concrete Unit Pavers
26,533
SF
- $
12.00
$318.396.00 #
$
-
1,971.0
$ 23.652.00
1,971.0
$
23.652.00
79
Antique Color Sidewalk Paver (Z 3/8" Thick(
1
BNDL$
240.00
$240.00 4
$
-
-
$ -
-
S
-
So
Charcoal Color Sidewalk Paver (2 3/8' Thick(
1/2
BNDL•_
$
240.00
$120.00 A
$
-
-
$ -
-
$
-
8I
Antique Color Crosswalk Paver 13 1/64 Thick(
I
BNDL
-! $
140.00
$140.00,i
$
$
$
82
Charcoal Color Crosswalk Paver 13 1/8" Thick(
1/2
BNDL
$
140.00
$70.00 V
$
-
-
$ -
-
$
-
83
Monolithic Cement Concrete Sidewalk
1
Is
$
8.000.00
$8.000.00
10
$
8.000.00
0.20
$ 1.600.00
1.20
$
9,600.00
90' in lieu of 72'
84
PVC Conduit Pipe Y'Diam.
1.190
IF
$
2.00
$2,380.00 r
$
-
1,573.0
$ 3,146.00
1,573.0
$
3,146.00
,
•
•
•
PROJECT ESTIMATE SUMMARY SHEET
PROJECT TITLE: Port Angelos/Downfown
OWNER: City Of Port Angeles
Strider Construction
ESTIMATE NO. 5
Contract No. 94-22
REPORT PERIOD: Ending February 28. 1998
2/28/98
PRICE SCHEDULE
PREVIOUSLY APPROVED
THIS PERIOD TOTAL TO
DATE
REMARKS
ITEM
DESCRIPTION
QUANTITY
UNITS
unit
Price
Total
Price
Quantity Amount
Quan Amount Quantity
Amount
NO.
2
EA
$
3.000.00
$6,000.00
$
$
$
BS
Utility Vault
3.105
TONS
$
12.00
$37.260.00
1.456.0 $
17.472.00
2.183.0 $ 26.196.00
3.639.0
$
43.668.00
86
Aggregate for Gravel Base
120
SF
$
15.00
$1.800.00
50.0 $
750.00
$
500
$
750.00
87
CMU Wall -
24
EA
$
700.00
$16.800.00
1.0 $
700.00
10.0 $ 7.000.00
11.0
$
7.700.00
88
Downspout Drain
200
LF
$
4.50
$900.00
$
-
;
$
A-1
Extra Depth Cement Con, Pavement Sawcutting
4.00
$480.00
$
-
$
$
A-2
Remove Cement Concrete Curb and Gutter
120
LF
$
$
$
$
-
A-3
Asphalt Concrete Pavement, Class G
250
SY
$
16.00
$4.000.00
$
$
3
EA
$
200.00
$600.00
$
A-4
Relocate Gutter Inlet
I
EA
$
500.00
$500.00
$
$
$
A-5
Relocate Type I Catch Basin
120
LF
$
5000
$6.000.00
$
-
$
$
-
A-6
Cement Concrete Bonier Curb and Gutter
2000.
$70.000.00
$
-
$
$
A-7
Crosswalk Concrete Unit Pavers
3.500
SF
$
Subtotal
1.904.993.00
$952,960.10
339.045.00
1.292,005.10
Change Orders
409
SY
35.00
14.315.
263.3
9. 15.50
49.7 1.739.50
313
10.45500
1-I
EMENT CONCRETE SIDEWALK
40.00
6.
-
6
U. .nee uev ss
A 8
173 L
•
PINNED URB
870
SF
12.00
10,4 . -
-
0
-
-
I-4
BRICK PAVERS
EA
526.00
4. .00
6
3.156.00
3 1.578.00
9
4.734.00
1-5
RELOCATE . D. INLET
126
Y
9.00
1.134.00
56
504.00
127 1,143.
183
1,64 7.00
I-6
REMOVE CEMENT CONCRETE PAVEMENT
4.50
2,212.50
365
1,642.50
265 1,192.50
630
2.835.00
1-7
SAWCUT EXTRA -DE H AC PAVEMENT
505
LF
5.00
2.475.00
263
1,315.00
93 46 .00
356
1,780.00
I-8
REMOVE AC PAVEMENT
495
SY
4.00
3. 40.00
509
2,036.00
270 1. .00
77
,116.00
I
REMOVE CONCRETE URB 6 UTTER
960
LF
0 T "
1-10
MONOLITHIC PINNED CURB
289
LF
23.00
21.00
6.647.00
4.305.00
100
-
2.100.00
0 -
100
2.100.00
-11
MONOLITHIC CURB
205
LF
0 "
1-12
AC PAVE-M-EAT77-7
80
SY
16.00
1.280.
0 -
1
PAVER SEALER
180
GAL
53.60
.648.
-
1 8.325.98
1
8,325.98
3
CROSS AT FRONT AN OAK
I
LS
8,325.98
8.325.98
1 500.00
1
500.00
3-3
DEVELOP FOUNTAIN ESTIMATE
I
LS
500.00
500.00
-
490 7,207.90
490
7.207.90
4
ADD STRUCTURE EX L. - 7'
7
CY
14.71
10.297.
-
1 2.058.1
V
2.958W
3-5
REMOVE COAL HUES
1
LS
o58.0i
2.058.01
I 1,350.27
1
1 35027
6
C.B. FRONT AND OAK STREET
I
LS
350'27
1'350'27
I 4.0
I
4,020.47
7
BUSH LINCOLN ST. ID AL
I
L
4.020.4
-
.47
1 328461
1
3.284.61
8
ORNERS A! FR NT AND LIN LN
1
LS
114,D20.47
284.61
3.284.61
-
I 873.50
1
873.50
IS V R IND. WATER
I
LS
873.50
873.50
-
66099
I
660.99
0
BRICKI SLIDE REM VAL
LS
660.99
660.V
1-32.935.64
1
2.935.64
I1
REM VE WOOD DEBRIS
1
LS
,935.64
2.935.64
-
Construction
PROJECT ESTIMATE SUMMARY SHEET PROJECT TITLE: Port Angel"IDOwnlown
OWNER: City Of Port Angeles
ISIrk*
2/28/98
ESTIMATE NO. 5
Contract No. 94-22
REPORT PERIOD: Ending February 28, 1998
PRICE SCHEDULE
PREVIOUSLY APPROVED
THIS PERIOD TOTAL TO DATE REMARKS
ITEM DESCRIPTION
UNITS unit
QUANTITY Price
Total
Price
Quantity Amount -
Quan - Amount Quantity Amount
NO.
3-12 RAILROAD AVE. WATER BREAK
I LS 306.27
306,27
-
I 3D627 1 306.27
Ira Work
TOTAL ORIGINAL CONTRACT
$1,904.993.00
$952.960.10
$339.045.00 .$1.292:00.5.10
CHANGE ORDER TOTAL
$103.017.24
$35,929.00
$42.700.64 $78.629.64
GRAND TOTAL PROJECT COST ATHOUT TAX)
W
$2.008.010.24
$988.889.10
$381.745.64 $1.370.634.74
NOTES A. THIS PAY APPLICATION DOWS NOT INCLUDE ALPHALT PAVING WHICH
IS IN DISPUTE WITH CITY.
B. THIS PAY APLICATION.DOES NOT INCLUDE MONO CURB POURED.
ON LINCOLN STREET DUE TO NO PAY ITEM.
C. THE UNIT PRICE ON C/O NO. 1.2 NEEDS MODIFIED
TO REFLECT 12" WIDE CURB IN LIEU OF 6"
P -j
V)
,-I!1
C1?
GRAND TOTAL
OWNER: CITY OF PORI ANGELES
MATERIALS ON HAND
SHEET
5 OF
5
PROJECT: PORI ANGELES DOWNTOWN
February 28, 1998
111 DESIGNATE WITH ASTERISK WHEN ENTRY I$ BALANCE
CONTRACT NO.: 94-22
STORED FOLLOWING REMOVALS IN PRIOR REQUESTS.
CONTRACTOR: STRIDER CONSTRUCTION
INVOICE.
PAY RI OUT SI NO. 7
IVAY RIQUI SI NO. I
3 IPAY REQUEST NO.
IPAY REQUf$1 NO. 1
5
$ VAI LITE
,ME OF SUPPLIER &
PI ACED IN
STORAGE
$ VAI UE REMOVED
$ VAT UE REMOVED BALANCE
IN $ VALUE REMOVED BALANCE IN $ VALUE REMOVED BALANCE
IN
SCRIPTION
NO. DATE BID ITEM NO. UNIT
QUANTITY UNIT
PRICE III
FROM STORAGE BALANCE IN
STORAGE
FROM STORAGE STORAGE FROM STORAGE STORAGE FROM STORAGESTORAGE
ruble Detector Check Valve
49 THRU 52
LOT
1 $ 13.092.00 $ 13.092.00
- $
13.092.00
12.582.00
- $
j
13.092.00 $ - $
12.582.00 $ 6.291.00 $
13.092.00 $ - $
6.291.00 $ 1.264.00 $
13.092.00
2,027.00
D/1 Pipe
44 8 O
FT
1800 $
6.99 $ 12,582.00
- $
- $
434.24
- j
434.24$ 217.12 $
217.12 $ 217.12 $
Gate Valve
53
54
EA
€A
4 $
9 $
108.56 $ 431.24
173.89 $ 1.565.01
- $
1.565.01
j
1.56501 $ 521.67 $
1.043.34 $ 1.043.34 j
10.00)
Gale Valve
55
EA
9 $
224.98 $ 2.024.82
$
2.021.82
j
2.021.82 $ 1.574.86 $
449.96 $ 119.96 j
0.00
Gale Volvo
56
LA
9 $
345.45 $ 3.109.05
J. TOY $
10001
$
10.001 $ $
10001 $ $
.10.001
Gate Valve
28
LA
281 $
535 $ 1.503.35
$
1.503.35
$
1.503.35 $
1.503.35 $ 221.00 $
1,282.35
,ystone Standard
28
EA
2664 $
3.65 $ 9,723.60
- $
9.723.60
- $
9.723.60 $
9.723.60 $ 4.993.20 $
4.730.40
rystone Compacts
28
EA
48 $
2.39 $ 114.72
- $
114.72
- $
114.72 $
114.72 $ 114.72 $
-
ryslone Mini
28
SY
1770 $
3.10 $ 5.487.00
- $
5.487.00
- $
5.187.00 $
5.487.00 $ 3.937.00 $
1,55000
eo Grid
77
IN
30 $
146.00 $ 4.380.10
- $
4.38000
$
4.380.00 j
1.380.00 $ 1,752.00 $
2.628.00
Over Sand
Over Sealer
77
GAL
251 $
36.31 $ 9,113.81
$
$
9.113.81 $
9.113.81 $ - $
9.113.81
J9repate Gravel Bocktill
86
IN
600 $
7.00 $ 4,200.00
$
4.200.00
$
4.200.00 $ 2.100.00 $
2.100.00 $ 2.10000 $
-
:e Grate
72
EA
50 $
290.00 $ 14,500.00
$
14,500.00 $ - $
14.500.00
�wnspout Drain
88
EA
21 $
150.00 $ 3.600.00
$
3.600.00 $ 1.650.00 $
1.950.00
asswalk Concrete Unit Paver
A-7
SF
3306 $
1.95 $ 6,446.70
j
6.116.70- $ - $
$
6.16.70
5.200.00
Over SUDDOH
26
LOT
I
GRAND TOTAL
•
IX. CITY COUNCIL COMMITTEE REPORTS
Council Member McKeown - Teen Scene funding (verbal)
(Page 206)
•
•
IX CITY COUNCIL COMMITTEE REPORTS:
Council Member McKeown - Teen Scene funding (VERBAL)
No paperwork in packet
20G
April 1, 1998
O Port Angeles City Council
321 E. Fifth St.
Clallam County Port Angeles WA 98362
Family YMCA
302 S. Francis Street Dear Members of the City Council:
Port Angeles, WA 98362
360-452-9244
FA have learned FAX 360-452-7140 � City I hjust ld that the $15,000 the Ci awarded the Y to fund their
FA
programs for at-risk youth may be in jeopardy. It has been explained to me that
Executive Director this is due to a provision in the grant award that required a match by one of three
Dan Maguire entities -- the County, the School District or the S'Klallam Tribe. I must confess
Board of Directors that, until today, my understanding was that the funding was only contingent
Chris Anderson upon raising matching funds, not necessarily restricted to the three entities listed
Steven Bays above. To date, the YMCA has raised over $40,000 in funds to match the
Len Borchers $15,000.. I should add, however, that a grant by the United Way Foundation of
Edie Brunk
James F. Butler $3,000 is contingent upon the $15,000 City grant. Other funding may also be
Michael Carr jeopardized by the loss of the City grant.
Gail Frick
Dan Gase Please know that the defending of these programs seriously jeopardizes the
Carl Gay continuation of our very successful programs serving at risk youth. We would
Michael Gentry r5' P � g
Kristin Prater Glenn probably be forced to choose between eliminating either the YMCA weekend
Julie Grattan programs or the downtown teen center.- The weekend night programs, held at
Ray Gruver the YMCA, have been successfully operating for over three years and are an
Jim Haller
Stephanie Haygood integral part of the youth community. Participation levels vary throughout the
Rick Hert year but frequently exceed over 100 a night. The teen center is also a very
Steve Ilk successful program with as many as 50 visitors on weekdays and over 100
Robert Jones visitors per day on weekends.
Jim Jones, Jr.
Carol A. Knebes
Norma McCormack It is my understanding that a possible impetus behind the defunding is a
Joe Michalczik controversy overrthe downtown teen center. Although the pros and cons of the
Mary Ann Miller teen center is certainly a legitimate concern for the City Council, I would hope
John Pope that that discussion be kept separate from a discussion about matching funds. In
Steve Rogers P P P,
Gina E. Romiza the interest of fairness, it seems to me that one discussion should not impinge
Roger Rudolph upon the other. After all, the City Council already approved the YMCA funding
Lucille Schmitt by unanimous vote several months ago.
Dana Shaltry
Brooke Taylor
Joseph A. Urquia That being said, however, the YMCA is more than willing address the concerns
Beth Volk of the City Council as they relate to the teen center. I would note that the
R. Duane Wolfe YMCA is very committed to working with the community (teens, businesses,
Chris Zook City agencies, etc.) to resolve any concerns that may exist. Of course, it also
goes without saying that the YMCA is only interested in operating programs that
are safe and are making a positive difference for young people and the
community as a whole.
We build strong kids,
An example of this commitment is reflected in our recent cut-back of the teen
strong families,
center's open hours to a closing time of 7 PM each night. This cut-back in hours
strong communities.
was a response to both community and our own concerns about the program. I
strongly believe, however, that a complete close down of the teen center would
be a big loss, both for the teens and for us all, now and into the future. Many
studies, for example, indicate that most teen crime, pregnancies, etc. occur during
after-school hours (teen center hours). Interestingly, I just met with many of the
.�
teens at the teen center yesterday. (The meeting was in response to teen
unhappiness with the shortened schedule of the teen center. At the time of the
A United Way Agency
meeting, I was unaware of the possible defunding by the City.) Nothing I heard from the teens at this
meeting made me believe that the closure of the teen center would be any kind of solution to the problem of
young people in the downtown area. In any event, it certainly seems appropriate to get more insight into
community feelings about the teen center. Perhaps another public forum, similar to the one sponsored by the
Downtown Business Association about a year ago, would provide the council with a broad cross-section of
opinion by the downtown community (see enclosed article).
I also understand that the Boys and Girls Club has been told that the $15,000 in question could be made
available to them in the event that the YMCA is defunded. This raises two questions in my mind -- 1. Why
wouldn't the match requirement apply to them as it does the YMCA and 2. If the issue is not the match
requirement but actually the closure of the downtown teen center, I would note that the YMCA has many
other programs for youth that could certainly benefit from these funds. It's my belief, in fact, that the
$15,000 grant award was for teen outreach programs, not the teen center per se.
In any case, if the City Council does not feel it can support the $15,000 YMCA funding at this time, I would
request that you delay a decision for another month. The reasons are as follows:
As you know, the YMCA is very interested in developing the Veterans Center as a Youth Center in
the event that it becomes available. If that came to pass, the Y would then shift the teen center
program from its current location to the Veterans Center. At minimum, the Y requests that the
City Council delay its decision until the Veterans Center question is resolved. It should be noted
that even with the availability of the Vet Center, the Y would still be interested in maintaining our
current center in the interim. We think the long range success of the new site along with the
significant success we are currently achieving with many of the teens would be compromised by
even a six month closure of the teen center.
2. Because I just learned of the matching requirements, I would like the opportunity to go back to the
County and School District in light of this new information. I had not explained to them in my
previous request that the City would withdraw their funding if their specific support was not
forthcoming.
3. The YMCA Board of Directors has not had a chance to be informed of this new development. I
would hope that they would have a chance to formulate a response to this new information. Other
youth serving agencies, including United Way and the Youth Task Force should also be given an
opportunity to respond. A delay would also give us time to organize a public forum, as previously
suggested.
Please know that the loss of these programs is of major concern to the YMCA. We are very committed to
finding a way to keep these programs in place. I also want to reemphasize that the YMCA is truly
committed to working with the community to ensure that all of Clallam County benefits from the presence of
the teen center and other YMCA programs.
Thank you for your consideration. I continue to have the utmost respect for the City Council. I do
understand the challenge of serving the many different constituencies to which you are responsible.
Sincerely,
Iguire
•XI.
n
40
LEGISLATION AND OTHER CONSIDERATIONS
A. ORDINANCES NOT REQUIRING PUBLIC HEARINGS:
1. Fire sprinkler system rebates (Page 207-211)
2. Outdoor music festival licensing requirements (Page
213-216)
B. RESOLUTIONS NOT REQUIRING PUBLIC
HEARINGS: (suspended)
C. PLANNING COMMISSION MINUTES/ACTION
ITEMS: (suspended)
D. OTHER CONSIDERATIONS:
1. Grant award announcement: Housing Rehabilitation
Program Phase IV (short presentation) (Page 217-224)
2. Housing Authority presentation by Pam Tietz re: grant
application for multi -family project (combined with # 1)
3. Appointments to fill vacancies on Boards &
Commissions (Page 225)
4. Port Angeles Works - Next steps (Page 227-232)
5. Recommendation of consultant for William Shore Pool
Feasibility Study (Page 233)
6. Appointment of interim City Manager (Page 235-236)
F PORT qNQ
MEMORANDUM
Coral Wheeler
Administrative Assistant
ext 4650
Bruce W. Becker
0 Fire Chief
ext 4651
Daniel K. McKeen
Fire Marshal
ext 4653
L. Keith Bogues
Training Officer
ext 4652
James B. (Duke) Moroz
Medical Officer
ext 4665
360-417-4655
•
DATE: March 30, 1998
TO: Mayor Braun and City Council Members
FROM: Bruce Becker, Fire Chief
Dan McKeen, Fire Marshal
RE: $500 Rebate Towards the Cost of
Installing a Fire Sprinkler System in
Newly Constructed Residences
ISSUE:
Should the City Council modify the Urban Service
Ordinance allowing a $500 rebate towards the cost
of installing a fire sprinkler system in newly
constructed residences regardless of their location
within the City.
RECOMMENDATION:
The Fire Department recommends the City Council
modify the Urban Service Ordinance to allow a $500
rebate towards the cost of installing a fire
sprinkler system in newly constructed residences
within all areas of the City.
BACKGROUND:
Currently the City provides a $500 rebate towards
the cost of installing a fire sprinkler system in
newly constructed residences outside the Fire
Department's four -minute response area (see
attached map and ordinance).
A Bureaucracy Busting suggestion was submitted to
provide an incentive to all residents within the
City to install a fire sprinkler system capable of
providing increased protection against injury, life
loss, and property damage. Residential fire
sprinklers have been shown to reduce life loss by
98.50, an increase of 480 over that of smoke
detectors.
20
Mayor Braun
Page 2
March 30, 1998
This suggestion is consistent with the department's mission of
proactively protecting citizens and their property from the affects
of fire and the City's goal of promoting high quality of health and
public safety.
The Bureaucracy Busting suggestion has passed required committee
reviews and internal postings.
ANALYSIS:
The $500 rebate would only occur when an individual installed a
fire sprinkler system in a residential (R-3) occupancy,' which was
not a requirement of a subdivision or planned residential
development (PRD). These developments usually benefit by allowing
other incentives which may include smaller lot sizes and setbacks,
increased hydrant distances, and smaller required turn -a -rounds.
The $500 rebate would be deducted from the applicant's building
permit fees.
Since the adoption of a_$500 rebate towards installing a fire
sprinkler system outside the fire department's four -minute response
area, two rebates have been distributed.
Fire Sprinkler Rebates Distributed -1995 - 1997
Number of years
Number of rebates
Total $ amount
rebate was
distributed
distributed
available
2
2 *
$1,000
* 5/20/96 - 1525 W 13th; 7/9/97 - 1823 Woodhaven Lane
Attachments
' Dwellings, family child care day homes, and lodging
houses. Uniform Building Code 317.1
�j v
.7
EO1Z HOOK µ0.
�\� ANCF�FS
H,q�BOR
,rcAerr�
4,R/Hf C
•. DR 1
FIRE STATION
H y,
l
ya•
r
ubR/OSEN
1 ?�
/ 8r
'
BLVp
oo X000
T T
�
J
yam,
T
HYff 101
v
N Y
101
lAU SOS
BCVp
�
PARK AVE.
va
rc
0
0
00
Qu
MELOOr LT
`^
CAMPBELL A',
AHLYERS RD.
f
9a
RHODES RD.
L-�
q
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, providing a
$500 rebate for the cost of installing residential sprinkler systems
anywhere within the City and amending Ordinance 2857 as amended
and Chapter 18.08 of the Port Angeles Municipal Code.
THF CITY COUNCIL OF THE CITY OF PORT ANGELES DOES BEREB"Y
ORDAIN as follows-.
Seajoll-j. Ordinance 2857 as amended and Chagtn 18.Q8 of the Port Angeles
Municipal CMe are hereby amended by amending PAMC 18.08, 110 to read as follows:
A. All single-family residences and duplexes shall either be located within a four
minute response time from a City of Port Angeles fire station or shall meet the following fire
suppression requirements:
1. Each single-family residence and duplex outside the four minute
response time, except for residences within new sub -divisions as provided for in subsection A2,
shall have either of the following:
a. a residential sprinkler system that is installers and maintained in
accordance with Uniform Fire Code (UFC) and National Fire Protection Association (NFPA)
standards, for which the City will provide a $500 rebate for the cost of installation, provided that
said rebate shall be subject to annual review by the City Council; or
b. -an outside alarm bell that is electronically connected to the
residential smoke alarm system in accordance with the requirements of the Fire Chief or designee.
2. Each single-family residence and duplex within a new subdivision
outside the four minute response time shall be equipped with a residential sprinkler system that
is installed and maintained in accordance with Uniform Fire Code (UFC) and National Fire
Protection Association (NFPA) standards, provided that such subdivisions shall be allowed to have
the following reduced standards for cul -dc -sac size and fire hydrant spacing:
a. cul-de-sac diameter measured from curb tD curb may be reduced
from the normal 100 feet standard to either 90 feet or, if the cul-de-sac is restricted and posted
for no parking, to 80 feet; and
b. distance between fire hydrants may be increased from the normal
standard of 500 feet average spacing between hydrants to not more than 1,000 feet.
B. All multi -family residential developments shall have automatic sprinkler
systems as set forth in Chapter 14.26 PANIC.
C. The requirements of this section shall apply only to newly constructed
•
residential buildings and reconstruction of residential buildings to an extent that exceeds seventy-
five percent (75 %) of the existing assessed value of the building.
j� in add' 'on to nrpyidiM a X500 rebate under 18.08-1 lQA for ft Cos
of instff,ng NpriiLklut s• `tew 'n re i &nces outside the forminus r s- ons time, in neva►
copstructed , or recona�cted homes, the City will aLT proyidt a $500 mb= for the
voluntarUy insling sUdnkl fle family resid:=s and ftjgas anywhere within
the QW
lection 2 -Severability, if any pwvisio s of this Ordinance, or its applic�ti0 to tiny
person or circumstances, is held invalid.. the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
. This Ordinance shall take effect five days after the date of
publication.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of '1998.
•
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
PUBLISHED:
By Summary
moo+
•
-2-
MAYOR
TOTAL P.03
"Maintaining
and building a
better
community"
Jack Pittis
Director [4801]
Phyllis Raster
Administrative
Assistant [4805]
Cate Rinehart
Administrative
Assistant [4700]
Bob Titus
Deputy Director [4701]
Ken Ridout
Deputy Director (4802]
Gary Kenworthy
City Engineer (4803]
Steve Hursh
Engineering Manager
[4702]
Tim Smith
Contract 8 Project
0mistrator [4804]
0rUHaehnIen
Sr. Building Inspector
[4816]
Tom Sperline
Sr. Electrical Inspector
[4735]
Scott McLain
Power Manager [4703]
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent [4855]
Pete Burrett
Equip. Services
Superintendent [4835]
Mark Shamp
Light Operations
Manager (4731]
Kevin Curtis
Treat. Plant Supervisor
[4845]
Tom McCabe
SW Collection
Supervisor [4876]
Steve Evans
Landfill Supervisor
4873]
MEMORANDUM
DATE: April 3, 1998
TO: City Manager Pomeranz, Mayor Braun and Council Members
FROM: Becky Upton, City Clerk VJ
SUBJECT: Revisions to Outdoor Music Festival Ordinance
SUMMARY and RECOMMENDATION: The Port Angeles Lions Club has asked that the
City revise its Outdoor Music Festival Ordinance (circa 1980) to help the club with its
Strait Bluegrass Festival. The Lions Club proposed some language changes that were
reviewed by City Departments, which suggested some changes of their own. The revised
ordinance is attached. Staff recommends that the City Council adopt the revised
Outdoor Music Festival Ordinance.
BACKGROUND AND ANALYSIS: The City adopted an Outdoor Music Festival
ordinance in 1980 which anticipated events like Woodstock where large events would be
held in areas with little if any parking and sanitation facilities and limited access. The
ordinance prescribed a number of requirements that the Lions Club felt were excessive
for small events, particularly ones held at the Clallam County Fairgrounds where access,
parking and sanitation are not issues. When the Club successfully competed for
hotel/motel monies to help advertise their bluegrass festival this September, they pointed
out to the review committee that the City could help the club out even more by revising
the Outdoor Music Festival ordinance. The Lions Club recently submitted a revision to the
ordinance that was circulated to Police, Fire and the Attorney's office for comment. The
revised ordinance, including changes suggested by the reviewing departments is being
recommended for adoption by the City Council. The major change is the addition of
section 5.52.090 which exempts some specific licensing requirements when smaller
events are held at the Fairgrounds and instead provides for general review and approval
by the Fire and Police Departments.
ORDINANCE NO. 0
AN ORDINANCE of the City of Port Angeles, Washington, revising the
business license regulations for outdoor music festivals, establishing an
exemption for outdoor music festivals at the Clallam County
Fairgrounds, and amending Ordinance 2050 and Chapter 5.52 of the
Port Angeles Municipal Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES HEREBY
ORDAIN as follows:
Section 1. Chapter 13 of Ordinance 2050 and Chapter 5.52 of the Port Angeles
Municipal Code are hereby amended by amending PAMC 5.52.040 and 5.52.090 to read as follows:
5 52 040 License - Application - Contents. Application for an outdoor music festival
license shall be made not less than thirty days prior to the first scheduled day of the festival, and
shall be accompanied by the proper permit fee. In addition to all other information required of
an applicant for a business license, each applicant for an outdoor music festival license shall
provide the following information: 0
A. The name of the person or other legal entity on behalf of whom said application
is made; provided, that a natural person applying for such permit must be eighteen years of age
or older;
B. Financial statement of the applicant;
C. Nature of the business organization of the applicant;
D. Names and addresses of all persons having a ten percent or more proprietary
interest in the festival;
E. Principal place of business of the applicant;
F. Legal description of the land to be occupied, the name and address of the
owner thereof, together with a document showing the consent of the said owner to the conduct of
an outdoor music festival if the land be owned by a person other than the applicant and a site plan
indi a i g the 12roRocPd layout of the festival;
G. The scheduled performances and program; 9
-1- moi.►
H. Written confirmation from the local health officer that he has reviewed and
approved plans for site and development in accordance with rules, regulations and standards
adopted by the State and local boards of health;
I. Written confirmation from the Chief of Police of the City that Police have been
contracted for or otherwise provided by the applicant meeting the following conditions:
1. One commissioned police officer or deputy sheriff for each two hundred
persons reasonably expected to be in attendance at any time during the event for purposes of
traffic and crowd control outside the confines of the actual outdoor music festival, which officers
shall be present outside the festival for a minimum of two hours before the beginning and two
hours after the close of the festival;
2. One commissioned police officer or deputy sheriff for each two hundred
persons reasonably expected to be in attendance at any time, which officer shall be within the
confines of the actual outdoor music festival for the entire time it is open to the public;
J. Written confirmation from the Chief a€ Police Chief and the Fire Chief of the
City that sufficient access roads are available for ingress and egress to the parking areas of the
festival, and that parking areas are available on the site of the festival or immediately adjacent
thereto which are capable of accommodating one auto for every four persons in estimated
attendance at the outdoor music festival;
K. Written confirmation from the Fire Chief of the City that all fire prevetition
requirements of the Uniform Fire Code have been complied with,
L. Written statement of the applicant that all State and local law enforcement
officers, fire eentfel officials and other necessary governmental personnel shall have free access
to the site of the outdoor music festival at any time during the festival:
M. Written statement that the applicant will abide by all requirements of this
Chapter;
N. Verification of the applicant warranting the truth of all matters set forth in the
application to the best of applicant's knowledge, under the penalty of perjury.
5 52 090 Clallam County Fairgrounds Exemption The Clallam County Fairgrounds
are hereby acknowledged to have amenities that satisfy many of the requirements for large outdoor
imtherinas.Therefore outdoor music festivals held at the Clallam county Fairgrounds shall be
exempt from the licensing requirements of Subsections 5 52 040 F I J & K.- provided that estimated
attendance is less than 5,000. and provided further that the applicant shall furnish the following:
A. A signed contract with Clallam County or the Clallam County Fair Board for use
• of the appropriate Fairgrounds facilities
B
Written
confirmation
from
�• _ �L=-r �--a �:*�� Fire hief that they_
the City Tali e Chi u
are satisfied with
safety
and securitr
plaris
for
the festival.
Section 2 - Severa ility. If any provisions of this Ordinance, or its application to any
person or circumstances, is held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
publication.
Section 3 - Effective Date. This Ordinance shall take effect five days after the date of
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of , 1998.
ATTEST:
Becky J. Upton, .City Clerk
APPROVED AS TO FORM:
Craig D: Knutson, City Attorney
PUBLISHED:
By Summary
98.10
B -Z
MAYOR
21r
•
•
I ]
FpORTAV, MEMORANDUM
V k, -
"Maintaining DATE: April 3, 1998
and building
a better
community" TO: City Manager, Mayor Braun City Council
FROM: Public Works Department
Jack Pittis
Director[4801]
SUBJECT: Presentation regarding gra t a rd for Port Angeles Housing Rehabilitation
Phyllis
Administrativee Program, Phase IV.
Administrative
Assistant (4800)
Cate Rinehart
Administrative
Assistant[4700] Attached is a letter (3/18/98) from the Department of Community, Trade and Economic
Bob Titus Development announcing a grant award to the City of $750,000 for Phase IV of our Port
Deputy Director [47011 Angeles Housing Rehabilitation Program.
Ken Ridout
Deputy Director [48021 The first, second, and third phases of the Housing Rehab. Program have now completed
Gary Kenworthy approximately $1.5 million in housing repairs to nearly 150 homes within the City limits,
City Engineer [48031 providing direct benefits to over 350 city residents. These home repair funds have been
Steve Hursh provided through zero-interest, deferred loans, (and in a few cases grants for emergency or
Engineering Manager handicapped access purposes) to low-to-moderate income households. This three+ year old
[4702] City Program is implemented under a contract with Clallam-Jefferson Community Action, and
Tim Smith is noted for providing family wage jobs within our community by helping to support dozens of
Contract Project
f0u local building contractor businesses and the employees they hire and by utilizing residential
oH strator(4804]
building supplies purchased from local building material suppliers.
Haehnlen
Sr. Building Inspector
[4816] Phase IV of the program, has been awarded $750,000, which brings the total program awards
TomSperline to $2,500,000. Most of these funds will eventually return to the City where they can then be
Sr. Electrical Inspector re-directed into future housing and community development projects for the citizens of Port
(4735] Angeles. It should also be noted, that because of the success of the Port Angeles effort, the
Scott McLain community of Forks was awarded a similar grant last year to begin a program in that
Power Manager (4703J community, and this year, Clallam County has received an award. The Forks and Clallam
Ralph Ellsworth County-programs have been specifically modeled after ours, and will utilize and share the cost
Water, Wastewater of the technical/administrative capacity which the City/Community Action program has
Correction
Superintendent [4855] developed and fine-tuned in Phases 1, II and III.
Pete Burrell There will be a brief presentation (5-10 minutes) by staff regarding the recent award and
Equip. Services
Superintendent (4835] program accomplishments to-date.
Mark Shamp
Light Operations Following this will be another presentation by Public Works and Pam Tietz, Executive Director
Manager[4731] for the Housing Authority of Clallam County, regarding the development of a potential
Kevin Curtis partnership project (see letter 4/1/98) during Phase IV of the Port Angeles Housing Rehab.
Treat. Plant Program.
Supervisor (4845)
Tom McCabe /
SW Collection
Supervisor(48761
Timothy J. Smith
Steve Evans Contracts/Projects Administrator
Landfill Supervisor
W
873J
ave Wilcox
Street Maintenance
Supervisor [4825]
C:\DATA\WP\WP60\PAHRP.IV\OiOI—Dl.WPD
�aE s'CAT Op
o {�
e $
v
�y1 lase aC
STATE OF WASHINGTON
DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC r3DE 60) s3 OP MENT
906 Columbia St. SW • p0 Box 48300 • Olympia, Washington 98504-8300
March 18, 1998
Jeffrey A. Pomeranz
Manager, City of Port Angeles
Post Office Box 1150
Port Angeles, Washington 98362
Dear Mr. Pomeranz:
I am pleased that the City of Port Angeles has been selected by the Washington State
Department of Community, Trade and Economic Development (CTED) to receive up to
$750,000 in Community Development l Dfunds or s eare ��y
forward to working with you an your city on this worthwhile project. This letter our
office to begin incurring costs, as of March 16, 1998, for the following activities contained in the
project application:
• Administration including staffing, travel, and other administrative expenses;
Environmental studies;
Preliminary. engineering feasibility studies to the extent needed for environmental
assessment; and
Professional service contracts for any of the above activities.
This list includes only those activities that are needed to begin your project and that do not
require an environmental review. Costs for activities that require an environmental review
cannot be incurred until specific procedures required by the
h stion it Environmental
Section 6 Policy Act
have been completed and the time period for public review
"Environmental Review Requirements" of the CDBG Management Handbook Handbook is enclosed.ibhow the
City of Port Angeles can meet these requirements. A copy of the
Costs incurred for the eligible activities listed above will be reimbursed by CTED once a
contract agreement between the Department and the City of Port Angeles has been formally
executed. In addition, please be certain that all incurred he Management Handbook). and
5 of
eral
requirements (see Section 1 - contract boilerplate o 9
the CDBG Management Handbook outlines the required procurement procedures for hiring any
consulting, engineering, or other professional services. In the event that work is started on the
basis of this letter, the terms and met irements in it and the requirements in the The maximum amount of costs incurred cannot Management Handbook must be exceed
$75,000 until the contract is in place.
0
•
0
Is
Jeffrey A. Pomeranz
March 5, 1997
Page Two
Prior to signing the contract between the Department and the City of Port Angeles, the city
must:
Submit income survey documentation if an income survey was conducted to
determine percentage of low-income beneficiaries;
• Submit a completed and signed Title VI certification (Attachment 10-A in Section 10
of the CDBG Management Handbook) stating the needs of protected groups within
the community or target area have been analyzed;
• Develop and adopt a Residential Anti -displacement and Relocation Assistance Plan
(Attachment 11-A in Section 11 of the CDBG Management Handbook); and
Develop and adopt a policy prohibiting the excessive use of force and enforcing
applicable state and local laws.
Model documents to assist you in developing a Title VI Certification, Residential Anti -
displacement and Relocation Assistance Plan and a policy prohibiting the excessive use of
force by law enforcement agencies are enclosed.
I congratulate you and others in your city for your efforts thus far. Staff within our program are
available to help you with your project. If you have any questions about this letter or grant,
please contact Kaaren Roe at (360) 586-6925.
Sincerely,
Sandra L. B€nbrook
Assistant Director
Enclosures
c: i
HOUSING AUTHORITY OF THE COUNTY OF CLALLAM
2603 South Francis Street
Port Angeles, WA 98362
(360) 452-7631= (360) 457-7001 Fax
April 1, 1998
City of Port Angeles
P.O. Box 1150
Port Angeles, WA 98362
Dear City Council Members:
As most of you are probably aware over the last couple of years, the Housing Authority of the
County of Clallam (HACC) has been investigating the feasibility of converting the Lee Hotel and
Lee Annex into affordable housing. Up until recently, the cost and unavailability of funding
were significant barriers to accomplishing such an enterprise. Through dedication, hard work
and enthusiasm, I believe that I have devised a method that could accomplish both the extensive
rehabilitation of these historically significant structures while also providing affordable housing
•
in the downtown area. 0
I have enclosed, for your information an excerpt from the Housing Trust Fund application which
outlines the proposed project. As you can see, we anticipate being able maintain the historical
quality of the building while still creating 48 units of affordable housing with rents in the $150 -
$160 range and over 8,000 square feet of commercial space. Twenty percent (20%) of the
residential units will be set aside for the disabled and we anticipate adopting an admission
preference for elderly applicants (allowing application for all low income households but renting
first to those 55 and older) for all remaining units. Use of commercial space could be determined
during the project development.
With your help, and through the use of the following sources of funds, I believe that we can
access sufficient capital to purchase the building, rehabilitate it into a combination of commercial
and residential space, and maintain it as such for the next 50 years:
Washington Community Development Loan Fund
Washington State Housing Finance Commission Tax Credit Program
Federal Home Loan Bank (application to be submitted by First Federal Savings & Loan)
Washington State Housing Trust Fund Affordable Housing Program
City of Port Angeles Rehabilitation Program
•
2na
w
8 fjFJ9Ci
Port Angeles Downtown Association
Terry Roth. President Phone/Fax (360) 457-9614
P.O. Box 582
Port Angeles. WA 98362
April 3, 1998
Ms. Pamela Tietz
Executive Director
Housing Authority of the County of Clallam
2603 South Francis
Port Angeles, WA 98362
Dear Ms. Tietz:
The Port Angeles Downtown Association's "Main Street" revitalization program
encourages new uses for old spaces in our historic structures, Downtown. Upper story
residential combined with retail street -level space is not only desirable for Downtown but
is highly beneficial to revitalization efforts.
The proposed Lee Hotel project, as presented to the Board of Directors on April 1, 1998,
provides needed affordable housing for the community while rehabilitating the structure,
one of the City's architecturally significant historic buildings.
The Board of Directors, at the April 1 meeting, adopted the following resolution:
"Whereas downtown housing is key to successful revitalization efforts,
be it resolved that the Port Angeles Downtown Association whole heartily
supports the Housing Authority's efforts to create affordable housing within
the Downtown core."
We wish you continued progress and success in this important project for Downtown.
Page 2
a By coordinating all these funding sources, we can attain a sufficient level of funding to complete
this project in a manner that will sustain the building over a long period of time. Local
commitment (by the City of Port Angeles) will be key to accessing the other sources of funding.
I am requesting your support of this endeavor by asking that you formally amend the Port
Angeles Housing Rehabilitation Program guidelines to provide access to non -profits like the
Housing Authority to the Rehabilitation Program funds for use in the renovation of multi -family
structures. Specifically, I am asking that the City of Port Angeles Rehabilitation Program
support the Lee Hotel development by providing $250,000 of funding towards the construction
costs. The Rehabilitation funding would be utilized only if other funding is secured and the
project goes forward.
Anticipating the need for their support, I have presented the proposed development of the Lee
Hotel to the Downtown Association and have obtained their wholehearted support of the
proposal. The Executive Board of the Downtown Association passed a resolution and wrote a
letter of support for use in funding applications the Housing Authority anticipates submitting. In
addition, I am scheduled to present the project to the Downtown Forward Advisory Committee at
a special meeting on April 6, 1998.
Current status of the development project is as follows:
1. The Housing Authority has tendered offers on both properties. Final agreement
has not been reached at this time.
2. Funding applications have been submitted to the Washington Community
Development Loan Fund for predevelopment funds and to the Housing Trust
Fund to support acquisition and construction costs.
3. The Federal Home Loan Bank application is due April 15, 1998.
4. The Tax Credit application is Due April 28, 1998.
Each of the sources of funding is extremely competitive. There is no guarantee that we will be
successful; however, I believe that the nature of the project lends itself to scoring high in the
required criteria. If I had to guess, I would guess that we have a better than average chance of
securing the funds.
I believe that we can accomplish both affordable housing and downtown revitalization through
this innovative solution. I plan to attend the City Council Meeting on April 7th and look forward
to discussing these issues with you and answering your questions. I hope you will support the
concept. If you have any questions prior to the April 7th meeting, please do not hesitate to
contact me at 452-7631, extension 22.
Sincerely,
Pamela J. Tietz, PHM
Executive Director
Enclosure J��
Housing Authority of the County of Clallam
Lee Hotel
Physical and Structural Components
The Housing Authority of the County of Clallam proposes to purchase and rehabilitate two structures
located in downtown Port Angeles known as the Lee Hotel and the Lee Annex. These two properties are
interconnected; however, they are owned by separate parties. The properties combined, include 150 feet
of store -front in downtown Port Angeles. With the exception of two of these store fronts, both structures
have been vacant for a number of years. Both the Lee and the Annex are local landmarks. Although
not designated "historic buildings," both have a tremendous historic significance for the community.
Lee Hotel History
Built in the late 1920's, the Lee Hotel was once a popular destination hotel and nightclub. Views of the
Straight of Juan De Fuca and active nightlife attracted many celebrities and vacationers. Most recently
(until 1989) the Lee was the home for a popular Chinese restaurant. The forty-eight hotel units have
been vacant since 1970.
The hotel as currently configured, has approximately 23,000 square feet (excluding the full unfinished
basement) comprised of a main floor containing a restaurant, bar and dance floor; a half -floor
mezzanine with private dining facilities and offices and three floors of hotel rooms. Each of the three !
upper floors of living space contain 5,100 square feet with 16 rooms, each with a full bath. Some rooms
were equipped with kitchenettes.
The building has deteriorated significantly, Vandalism, a leaking roof and general neglect have
contributed to this deterioration. The City of Port Angeles, Building Division, has recently taken action
to require the owners to take steps necessary to prevent further damage and to reduce the risk of arson or
injury to persons in the community. If the owners fail to comply, it could lead to condemnation of the
building.
Annex History
The Annex was built approximately one year after the Lee Hotel as an expansion of the hotel by a
developer who then leased the building back to the owners of the Lee Hotel (which explains why there
are two separate owners even though the structures are connected).
The Annex as currently configured has approximately 13,000 square feet (excluding full unfinished
basement) comprised of a main floor containing two retail shops, and three floors of hotel rooms. Each
of the three upper floors of living space contain approximately 3,250 square feet with approximately 5-7
rooms on each floor. Some rooms were equipped with kitchenettes.
The Annex is in considerably better shape than the Lee Hotel. Current owners have taken steps to detou
vandalism and to stop deterioration of the structure.
4 26-2
Housing Authority of the County of Claitam
Lee Hotel }
Structural Characteristics
Please reference Stickney &Murphy site visit report included under TAB 2.
Proaosed Rehabilitation
Preliminary investigation identifies that major renovation of the structures will be required as they have
been vacant for over fifteen years and continually deteriorating. In order to convert the sites from hotels
to an apartment complex, major demolition of interior structures/systems will need to occur. New major
systems include: electrical, plumbing, heating, elevator, fire, etc. In addition, the building will need to
remove and re -install existing interior partitions, add all new kitchen and bath spaces, install floor
coverings, windows, paint, weatherization, appliances, and restore the building facade. The full scope of
work will be determined by completing structural and architectural analysis during the development
period.
Status of DueDiligence on Rehabilitation Issues
Trilogy Group, Inc. has completed a preliminary Due Diligence Assessment Report of the Lee Hotel and
the adjoining Annex. The sole purpose of this summary is to assess and identify the required reports
necessary to move forward with the reconstruction of the property.
To identify potential issues as it relates to hazardous materials, asbestos and lead -base paint, it will be
necessary to have a Phase I and Phase II Environmental Assessment report completed by a qualified
firm. In addition, due to significant issues as it relates to the overall structural integrity of the buildings.
it will be necessary to have a structural engineer inspect and complete a detailed structural analysis.
Approximately two years ago a company called Mid -State Land complete a detailed structural analysis
of the structures; however, they have refused to provide or sell the reports to the Housing Authority.
During the month of February, 1998, the Housing Authority had a structural engineer, Craig Owens,
conduct a preliminary walk-through of the building. Mr. Owen's did not provide formal report;
however, he has indicated to the Housing Authority that the structural damage he witnessed was
definitely in a condition which could be restored. It is my understanding that as a result of the City of
Port Angeles most recent building inspection, the current owner of the Lee Hotel has contracted Mr.
Owens to complete a detailed structural report. The report has not yet been completed; however, we will
attempt to obtained the report when it is available.
A soils engineer should also be contracted to ascertain the condition of the hill at the rear of the project.
After an on-site inspection, the engineer should complete a geo-technical report, which indicates the
condition of the hill and the required remediation, if applicable. Again, approximately two years ago,
Mid -State Land completed soils reports on the hillside. Although the company also refused to provide
or sell copies of the reports to the Housing Authority, verbal discussions indicated that there was not a
significant problem at that time.
0
Housing Authority of the County of Clallam
Lee Hotel
Based on as -built drawings, Trilogy Group, Inc is preparing preliminary designs for unit configuration.
Design will be subject to change based on final structural engineering reports.
Number of Configuration of Units
We are anticipating that the development, as completed, will include 48 units (18 studios and 30 1 -
bedroom units) and approximately 8,000 square feet of commercial space. This mix is an estimate and
may be changed based on further architectural analysis. Approximately 30% of the commercial space
will be rented out as retail or office space at market value.. We anticipate that the remaining 70% of
commercial space will be utilized to provide office space for providers willing to offer supportive
services for building residents. The basement that spans the length of both buildings will be utilized to
house building maintenance and resident storage lockers.
Square Footage of the Project
The total of residential and commercial square footage is approximately 36,000 square feet. Of this
total, approximately 28,000 is residential space and 8,000 is commercial space. Approximately 8,000
square feet of basement space also exists.
Location in the Community
The site is located in the heart of the downtown area on one of the two main streets. The buildings are
situated on a level street; however, a bank juts up immediately behind the structures which rises to a
height approximately level with the roof of the four story building. The first floor of the rear of the
structures abuts the hillside. Lot dimensions total 150 feet wide (100 ft Lee, 50 ft. Annex) by 140 feet
deep (from the street to the hillside).
Zoning of the site is "Central Business District" which allows for multifamily housing. To the east of
the site is a retail clothing store, to the. west and to the north are several retail variety shops, and ori the
top of the bluff to the south of the building is a mixed neighborhood of hotels, multi -family units and
single family residences.
Access to Essential Community Services
The Lee Hotel/Annex are located downtown and provide unlimited access to shopping, transportation,
medical, social services, employment centers, etc. City water and sewer are available to the building.
•
City Manager's
Office
Memorandum
Jeffrey A. Pomeranz
City Manager
40 Sharon "Sam" Martin
Exec. Admin. Assistant
Becky J. Upton, CMC
City Clerk/
Management Assistant
Robert Coons
Human Resources Manager
Camille Headrick
Human Resources Assistant
April 1, 1998
TO:
FROM:
SUBJECT
Manager Pomeranz, Mayor Braun and City Council
Becky J. Upton, City Clerk/Management Assistant V
Appointments to Boards and Commissions
Recommendation: It is recommended that the City Council make one appointment
each to the Planning Commission; the Parks, Recreation & Beautification
Commission; the Building Code Board of Appeals; and the Civil Service Commission
to fill current vacancies as set forth below.
Planning Commission: One position for the term ending, March 1, 2002:
Applicants Interviewed: Paul Ziakin Leanne Jenkins
David Johnson Holly Kaas
Parks Recreation & Beautification Commission: One position for the term ending
March 1, 2002:
Applicants Interviewed: Patsy Feeley Paul Ziakin
David Johnson Matthew Kirsch
Holly Kaas Penny Beane
Melody Charno Michael Reetz
Building Code Board of Appeals: One position for the term ending March 1, 2002:
Applicants Interviewed: Paul Ziakin David Johnson
Paul Howe Johnie Key
Mark Lenz
Civil Service Commission: One position for the term ending March 1, 2002:
Applicants Interviewed: Patsy Feeley George Bower
Mack Campbell
Please be reminded that some individuals expressed interest in more than one Board or
Commission.
•
•
�'j,)r
22V
"Maintaining
and building
a better
community"
Jack Pittis
Director[4801]
Phyllis Resler
Administrative
Assistant [4800]
Cate Rinehart
Administrative
Assistant [4700]
Bob Titus
Deputy Director(4701]
Ken Ridout
Deputy Director [4802]
Gary Kenworthy
City Engineer [4803]
Tim Sm"
Contract 6 Project
Administrator (4804]
Lou Haehnlen
r. Building Inspector
161
Tom
Tom Spedine
Sr Electrical Inspector
(4735]
Scott McLain
Power Manager [4703]
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent (4855]
Pete Burreff
Equip. Services
Superintendent [4835]
Marc Shamp
Light Operations
Manager[4731]
Kevin Curtis
Treat. Plant
Supervisor [4845]
Tom McCabe
SW Collection
Supervisor (4876]
Steve Evans
Landnll supervisor
[4873]
Dave Wilcox
Street Maintenance
0upervisor (4825]
JiI 77A Lel ; f " 1 6: f 0-111 iTT
-
DATE: APRIL 7, 1998
TO: MAYOR BRAUN AND CITY COUNCIL
FROM: JACK PITTIS, DIRECTOR OF PUBLIC WORKS
SUBJECT: PORT ANGELES WORKS - NEXT STEPS
Jeff has asked that I prepare a draft of some ideas for your review related to the tasks or steps
needed to make Port Angeles Works a reality. These ideas are intended to initiate some
additional ideas that you may have on the subject. The Council and staff have not had much
opportunity to discuss this issue, so please excuse me if some areas may be a little off the
wall. I am sure that Jeff will add his last bit of instruction at the April 7th meeting as well.
Listed below are some of the steps that could be taken in moving forward with the Economic
Development Steering Committee. I have also attached a copy of the ordinance and memo
that established the committee.
A. City Council adopt the ordinance establishing the Economic Development Steering
Committee.
B. City Council select the three council members to be on the committee.
C. Council confirm the role, time line and budget of the Economic Development Steering
Committee (see section 2.66.050 of the ordinance)
1. Establish the time frame for the effort (3 to 5 years)
2. Confirm the budget to be used. (or wait and do it in conjunction with Action Plan
review and adoption)
3. Citizen/business members (5) should consist of respected policy makers within
the community that can work together.
4. How much implementation should the committee try to accomplish? Suggest
that staffs of Port/EDC/contractor and City be charged with implementation of
committee/City Council policies and Action Plan.
5. Committee recommend approval of Action Plan to City Council
6. Suggest that committee meet quarterly (could help attract high-level community
business leaders who are busy)
7. Committee evaluate efforts and ensure accountability for expenditures.
D. How aggressive should City Council and/or Committee be toward encouraging
participation of other agencies in this effort?
E. Suggest that the Port/EDC and City staffs develop first draft of Action Plan for
consideration by the Committee so that they would have something to work with from the
beginning.
F. Advertise and recruit business/community leaders for the Economic Development
Steering Committee. Suggest that City staff develop flyer on role of committee adopted
by City Council which can then be used to assist in recruiting for the committee.
G. Interview and select the business/community members for the Economic Development
Steering Committee.
H. The Economic Development Steering Committee/City Council adopts Action Plan and
method of implementation, whether by local agencies, by a separate contractor or a
combination of methods.
Disk: N:\COUNCIL\ECON SC\IDEAS.498
File: Economic Development Steering Committee
Attachments: Ordinance
Copy: Jeff
City Attorney's
Office
Memorandum
Craig D. Knutson
City Attorney
Dennis C. Dickson
Sr. Assistant City Attorney
Candace Kreider
Legal Assistant
Chrystina Bruneau
Administrative Assistant
Jeanie DeFrang
Administrative Assistant
•
February 27, 1998
TO: City Council
FROM: Craig D. Knutson, City Attorney
I MI =;W011163111 57M 1011W.14
Summary/Recommendation: At its recent goal setting session, the City Council
determined that it is necessary and appropriate to create a steering committee for the
purpose of establishing an economic development program for Port Angeles. It is
recommended that the City Council adopt the attached ordinance establishing the
Port Angeles Works Economic Development Steering Committee.
jig: Should the City Council adopt the attached ordinance establishing the Port
Angeles Works Economic Development Steering Committee?
Background/Analysis: In order to effectively utilize the $300,000 donation from
Rayonier, Inc. for an economic development effort sometimes referred to as "Port
Angeles Works", the City Council and City Manager have determined that creating a
steering committee would be an effective way to establish an economic development
program for Port Angeles. The attached ordinance would create a nine member
Economic Development Steering Committee, consisting of three Council members,
five Port Angeles citizens or business representatives, and one representative of the Port
of Port Angeles. The Committee would act in an advisory capacity to the City Council.
It would investigate economic development opportunities, make recommendations to
the Council as to prioritizing such opportunities, and develop and monitor an action
plan for implementing the Council's priorities. The Committee would also be charge
with coordinating its efforts with other economic development groups within Clall
County and the Olympic Peninsula.
February 27, 1998 ,
Page 2
•
Also attached as background information are materials provided by the City of Forks related to its
Economic Development Steering Committee. The materials include an ordinance creating Forks'
Committee as well as the Committee's statements of its mission, goal, objectives, and expectations.
Craig D. Kn on
City Attorney
CDK:jd
Attachments
ORDINANCE NO. 2982 4
AN ORDINANCE of the City of port Angeles, Washington, establishing the
Economic Development Steering Committee, defining its membership,
duties and organization, and adding a new Chapter 2.66 to the Port
Angeles Municipal Code.
WHEREAS, the City of Port Angeles has received from Rayonier, Inc. a $300,000
donation for the purpose of establishing an economic development program sometimes referred to
as "Port Angeles Works"; and
WHEREAS, the City Council has determined that it is necessary and appropriate to
establish an economic development steering committee for the purpose of investigating and making
recommendations to the City Council as to economic development opportunities that would benefit
the Port Angeles economy; and
WHEREAS, pursuant to RCW 35.21.703, the State legislature has declared it a public
purpose for cities to engage in economic development programs;
NOW. THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES
DOES HEREBY ORDAIN as follows:
Section 1. A new Chapter 2.66 is hereby created and added to Title 2 of the Port
Angeles Municipal Code to read as follows:
266.010 M•
2. 11V - �141U.MvL�xte Created
.• 1'1 Organization
•• 1 1Duties
•
2,66.010 - Puroos�. The declared purpose of this Chapter is to establish an economic
development steering committee to be constituted and have the duties as set forth herein. The
recommendations to the City Council n
Economic Development Steering Committee will make
pportunities for the benefit of the economy of Port
matters related to economic development o
Angeles and on other matters as may be referred to the Committee by the City Council.
2-66.020 Com mitteeCreat • There is hereby created the Port Angeles .Works
ich shall be constituted, organized, and have the
Economic Development Steering Committee. wh
"duties as set forth in this Chapter.
66 030 - \Iem)ershiR.
A. Composition. The Economic Development Steering Committee shall be
composed of the following nine members:
1. Three City Council members.
Five members who are residents of the City or representatives of businesses
within the City.
3. e of the Port of Port Angeles.
One member who is a representativ
B. Terms.
1. The term of office shall be one year.
2. Members may be appointed by the City Council for successive terms.
;. Appointments to fill in unexpired terms shall be only for the remainder
of that term, after which a reappointment may be mak.,
66 040 - Ora anization.
A. - The chairperson of the Committee shall be one of the three Council members.
The vice chairperson shall be one of the other two Council members.
B. The City `'Tanager shall designate Citv staff to provide administrative support
for the Committee, including being responsible for written minutes of the
Committee's meetings, publication of meeting notices, and other administrative
and clerical functions for the Committee.
C. The Committee shall hold meetings as deemed necessary by the Committee and
the Citv Council to carry out its duties. All meetings shall be conducted in
Act. Chapter 0
compliance with the Open Public Meetings nduct of offic al business Five
members shall constitute a quorum for the co
2 231
2 66 050 - Duties. The duties of the Committee shall include the following:
A. Act in an advisory capacity to the City Council in striving to improve the Port
Angeles economy by facilitating and encouraging the development of economic
opportunities in the industrial, commercial and public sectors, as may be
determined by the Committee and the Council to be most appropriate for and
capable of creating a stable, healthy and diversified employment base.
B. Review and investigate economic development opportunities that will benefit
the economy of Port Angeles, make recommendations to the City Council as to
prioritization of such opportunities, recommend to the City Council an action
mic development priorities, and assist the
plan for achieving the City's econo
City Council in implementing and monitoring said action plan.
C. Coordinate the Committee's efforts with other economic development groups
within Clallam County and the Olympic Peninsula.
Section 2. Severability. If any provisions of this Ordinance, or its application to any
•
person or circumstances, is held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not effected. o
Section 3 -Effective Date. This Ordinance shall take effect five days after the date of
publication.
PASSED by the City Council of the Citv of Port Angeles at a regular meeting of said
Council held on the 3rd day of March. 1998.
ATTEST:
A0 _. Oh 96A,
PUBLISHED: 'March 8, 1998
By Summary
;8.03
i MAYOR
APPROVED AS TO FORM:
Craig D. tso , City Attorney
-3-
•,ren
•
•
March 27, 1998
To: - Interim Manager Pittis, Mayor Braun and Council
Fr: Scott Brodhun, Parks & Recreation Director
Re: Selection of an Architect to perform William Shore Pool Feasibility Study
ISSUE: Should Council authorize staff to negotiate a contract with ARC Architects for pool feasibility and
renovation project?
BACKGROUND/ANALYSIS: A consultant selection team consisting of Councilmen Dolye and Wiggins, Park
Board member Diana Tschimperle, former Port Angeles swim coach and school teacher Don Fairbairn, former
Park Board chairman Len Beil, Port Angeles School District representative Jim Widsteen and Recreation
Manager Hicks, interviewed four architectural firms on March 25. Those firms receiving interviews were as
follows:
* Lindberg Architects
* Calvin Jordan Associates
* ORB Organization
* ARC Architects
All of the firms interviewed presented a professional approach toward conducting a feasibility study for possible
renovations and/or improvements to the William Shore Pool. The firms expressed an excellent understanding of
public involvement, a project with limited resources, as well as a general understanding of the project.
The firm of ARC Architects presented a very energetic and logical approach. They have experience in similar
projects involving renovation of aquatic facilities. Additionally, ARC has excellent procedures developed to track
project costs and keep change orders to a minimum.
Specifically, the selection committee identified the following as major strengths of the firm ARC.
* ARC has assembled a team which includes two local firms, Polaris Engineering and Mike Gentry, AIA.
* The firm displayed a high level of energy and showed excitement relative to the architectural attributes
of the existing facility.
* Projects which the firm has been involved with have excellent records in staying within budget and
maintaining low levels of change orders.
* ARC displayed a very good understanding of the project by examining the facility beforehand.
* The firm had a very good working relationship with the City on the Senior Services Community Center
project and performed well with the steering committee.
RECOMMENDATION: The Pool Project Steering Committee recommends that the City Council authorize the
staff to negotiate a contract with ARC Architects.
•
L J
E
234
City Manager's
Office
Memorandum
Jeffrev A. Pomeranz
City Manager
Sharon "Sam" Martin
Exec. Admin. Assistant
Becky J. Upton, CMC
Citv Clerk/
Management Assistant
Bob Coons
Human Resources Manager
Camille Headrick
Human Resources Assistant
L
April 1, 1998
TO: Mayor Braun and City Council Members
FROM: Bob Coons, Human Resources Manager
RE: Appointment of Acting City Manager
The City Council needs to make an appointment for Acting City
Manager for the period of time the position is vacant following the
departure of Jeff Pomeranz.
It is my understanding that Jack Pittis was selected by Manager
Pomeranz to become Acting City Manager. However, this action
needs City Council approval for the appointment, as well as setting
the salary level.
For City Council consideration, I have prepared the attached
Personnel Action form appointing Jack Pittis as Acting City
Manager, effective 03/30/98, with a salary increase of 7.5% above
his present salary. This salary represents an increase of $515 per
month. It is my understanding this out -of -class pay was agreeable
to Manager Pomeranz and Jack Pittis.
If the City Council concurs with the appointment and salary level,
they need to authorize the Mayor to sign the Personnel Action
form.
Thank you.
Bob Coons, Human Resources Mgr.
Attachment
cc: Jeff Pomeranz
Jack Pittis
2.35
I. GENERAL INFORMATION
Employee No.
Name
Address
Home Phone
Birthdate
Job Title
Dept. & Div._
Start Date
S.S.#
PERSONNEL ACTION FORM
Date 04/01/98
FOR CURRENT EMPLOYEES
Employee No.
Name Jack Pittis
Dept. & Div. Public Works & Utilities
Job Title PW & Utilities Director
II. EMPLOYMENT STATUS (New Employees)
❑ Regular, Full-time ❑ Regular, Part-time ❑ Police Reserve ❑ Volunteer Firefighter ❑ Probationary Appt.
Temporary Appointment: From To Hours/Week
Pay Rate: Range Step Monthly Rate $ Hourly Rate $
PERSONNEL ACTION REQUESTED
❑ Transfer
0 Promotion
ZI Retirement
Leave of Absence with Pay
ZI Voluntary Resignation
0 Termination
Effective Date of Action 03/30/98
Title Change: From
Pay Status Change:
:1 Merit Increase
ZI Longevity Pay
Z! Educational Pay
2 Special Pay Adjustment
Pay Change: From Range 43 Step 10
To Range 48 Step 7
IV. PAYROLL COMMENTS:
Payroll Implemented: Initial
Date Recorded: Initial
V. ROUTING SIGNATURES
Supervisor/Division Head
Department Head
Human Resource Manager
City Manager
Reclassification
❑ Layoff
❑ Disability Retirement
❑ Leave of Absence without Pay
❑ Job Title Change
❑ Other/Explain
To
ZI Other/Explain:
Acting City Manager
7.5% increase
Monthly $ 6,865 Hourly$
M"onthly $ 7, 3 8 5 Hourly $
Date
Date
Date
Date
Z p Rev. 4/97
•
0
PUBLIC HEARINGS (7:00 P.M.) NONE
•
INFORMATION:
1.
Prop osal to dispose of PCB oil and transformers (Page 237) `
2. Status on International Gateway Project (Page 239)
3.
Bonneville Power Administration subscription process status report
(Page 241-242)
4.
United Way Human Services funding report (Page 243-248)
105.
Draft Utility Advisory Committee minutes - March 16, 1998
(Page 249-251)
6. Council agenda format ideas (Page 253-255)
7. Government Financial Officers Association (GFOA) Certificate of
Achievement Award (Page 257-260)
•
"Maintaining
and building a
better
community"
Jack Pittis
Director (4801]
Phyllis Rasler
Administrative
Assistant [4805]
Cate Rinehart
Administrative
Assistant [4700]
Bob Titus
Deputy Director (4701]
Ken Ridout
Deputy Director (4802]
Gary Kenworthy
City Engineer (4803]
Steve Hursh
Engineering Manager
[4702]
Tim Smith
1Pinistrator[48041
ract & Project
Lou Haehnlen
Sr Building Inspector
[4818]
Tom Sperline
Sr. Electrical Inspector
[4735]
Scott McLain
Power Manager [4703]
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent (4855]
Pete Burrett
Equip. Services
Superintendent [4835]
Mark Shamp
Light Operations
Manager (4731]
Kevin Curtis
Treat. Plant Supervisor
[4845]
Tom McCabe
SW Collection
Supervisor (4878]
Steve Evans
andfil/ Supervisor
�731
y i
MEMOR![1iD. UM
DATE: April 3, 1998
TO: City Manager Pomeranz, Mayor Braun and Council Members
FROM: Bob Titus, Deputy Director of Utility Services 40
SUBJECT: Disposal of PCB Contaminated Substation Transformers
Over the course of our 4 kV conversion project several old substation transformers were
taken out of service. With the completion of the project we no longer have a use for these
transformers and because of their age and voltage they have no market value. The City
Council previously declared these transformers surplus and the time has come to dispose
of them. Because they are PCB contaminated they require special processing and we
have a limited period of time to properly dispose of them.
The oil in the transformers must be drained into a special tanker truck and hauled away
for incineration. The oil -filled bushings must be removed and also transported away for
incineration. Finally the transformers themselves must be lifted onto special lowboy
trailers for transport to a special hazardous waste landfill.
We budgeted $78,000 for this work in the 1998 budget and need to complete some of the
disposal by June of this year to comply with federal requirements. This work qualifies as a
service (and is environmental work) which is exempt from bidding laws so we asked for a
quote from Laidlaw Environmental Services, one of the few national firms that do this kind
of work, and with whom we have worked previously. Laidlaw bid $50,565.75 plus tax.
The City Council does not need to take any action since a formal bidding process is not
required and the cost of disposal will be under that budgeted for in the 1998 budget. We
are including this as an information item so that you will know what is occurring prior to it
showing up on a future voucher list and raising questions because of the amount.
RJT: bt
Disk: N:\PVNKS\LIGHT\DIRECTOR\FILES\pcb_memo.doc
P-1
43
"Maintaining
and building
a better
community"
Jack Plttls
Director[4801]
Phyllis Rasler
Administrative
Assistant [4800]
Cate Rinehart
Administrative
Assistant[4700]
Bob Titus
Deputy Director[4701]
Ken Ridout
Deputy Director [4802]
Gary Kenworthy
City Engineer [48031
Tim Smith
Contract 8 Project
Administrator [4804]
Lou Haelinien
Building Inspector
16]
Tom Spedine
Sr. Electrical Inspector
[4735]
Scott McLain
Power Manager [4703]
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent [4855]
Pete Burrett
Equip. Services
Superintendent [4835]
Mark Shamp
Light Operations
Manager [4731]
Kevin Curtis
Treat. Plant
Supervisor (4845]
Torn McCabe
SW Collection
Supervisor [4876]
Steve Evans
Landfill Supervisor
(4873]
Dave Wilcox
treat Maintenance
lWipervisor [4825]
MEMORANDUM
DATE: APRIL 7, 1998 --
TO: CITY MANAGER, MAYOR BRAUN AND CITY COUNCIL
FROM: JACK PITTIS, DIRECTOR OF PUBLIC WORKS
SUBJECT: STATUS OF INTERNATIONAL GATEWAY PROJECT
PROJECT REVENUES/COSTS
A. Estimated costs are $4.9 million
B. Revenues to date committed
1. FTA - $2 million
2. TIA - $1.5 million
Totals $3.5 million
C. Shortfall funding is being pursued from FTA $1
25% ($375,000)
million and TIA allowable increases at about
PROJECT MANAGEMENT
A. Site selection has been made to be in Tidelands East Block
B. Had coordination meetings with FTA to clear up confusion with the purchase of
Heckman property.
1. Environmental Analysis
a. Commitment to perform a historical properties inventory
b. Submitted (2/98) request for categorical exclusion related to the property
purchase
c. Requested a letter of no prejudice which will allow closure of the purchase
option with Heckman and provide possibility to reimburse city for funds spent.
C. Attended Federal Workshop for management of transit funded projects.
D. Will complete in April the application, in coordination with Clallam Transit, needed to
access FTA funding for Environmental Assessment.
E. Will complete in April the application for TIA funding access.
SCHEDULE
April Access Funding
April Develop plan/agreement for project management responsibilities with partners.
May Begin consultant selection process
June Select consultant, begin environmental process
July Start right of way process
July Start design
Oc#'-98 Earliest start for construction (optimistic)
JaJ-6, Piths
Di
Dire for of P blit Works
J N P:jp
Disk: N:IPROJECTS\93-21MM\MEMOS\,STATUS.498
File: Gateway Project
Attachments: None
Copy: Dan DiGulio, Clallam Transit
"Maintaining
and building a
better
community"
Jack Pittis
Director (4801]
Phyllis Rasler
Administrative
Assistant [4805]
Cate Rinehart
Administrative
Assistant [4700]
Bob Titus
Deputy Director [470 11
Ken Ridout
Deputy Director (4802]
Gary Kenworthy
City Engineer (4803]
Steve Hursh
Engineering Manager
[4702]
Tim Smith
ontract 6 Project
inistrator (4804]
u Haehnlen
Sr Building Inspector
[4816]
Tom Spertine
Sr. Electrical Inspector
[4735]
Scott McLain
Power Manager [4703]
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent [4855]
Pete Burrett
Equip. Services
Superintendent (4835]
Mark Shamp
Light Operations
Manager [4731]
Kevin Curtis
Treat. Plant Supervisor
[4845]
Tom McCabe
SW Collection
Supervisor [4876]
Steve Evans
Landfill Supervisor
0 73
DATE: April 3, 1998
TO: City Manager Pomeranz, Mayor Braun and Council Members
FROM: Bob Titus, Deputy Director of Utility Services
SUBJECT: Issue Paper on BPA Subscription
The attached issue paper on the BPA subscription process is for information only. This is ati issue
that could require quick action on the part of the UAC and City Council in the future. The issue
paper was discussed with the UAC in March.
RJT: bt
Disk: N:\PWKS\LIGHT\DIRECTOR\FILES\subscipt.doc
ISSUE PAPER
BPA SUBSCRIPTION
The Bonneville Power Administration finds itself in a difficult position on many fronts not the least of
which is in the area of power supply. With the bulk of its energy coming from hydro resources, the
amount of energy it has to market varies considerably from year to year and seasonally. At the same time
most of its public power customers have full or partial requirements contracts that require BPA to supply
a variable load. In the past BPA power was below market and it had no trouble selling as much power as
it could produce at fret power rates which bring in the highest revenues. When BPA's energy costs went
above market, however, it lost load to competitors and was forced to sell increasing amounts of power on
the short term or spot market at much lower rates. As they looked to the future they saw this problem
growing worse as their contracts with utilities expired. This presented major political problems since by
law the first expense that is foregone if revenues don't equal expenses is their treasury payment.
As part of the Regional Review, it was suggested that utilities be required to sign long term (30 year) take
or pay contracts with BPA as a way to ensure treasury payments and to finance fish and wildlife
mitigation measures. Utilities would be required to enter into these contracts without knowing what the
costs would be. At the time (1996) BPA's energy costs were above market and expected to remain above
market well past 2001 when almost all of BPA's power sales agreements terminated. The fear was that
utilities would not sign firm power contracts with BPA for power at above market costs and this would
result in a revenue shortfall for BPA. To encourage utilities to sign new contracts, they were threatened
with the loss of future preference to federal power that at some point in the future was expected to again
be below market.
In the year and a half since the Regional Review many of the same issues remain but most in the region
realize that all of the tenets espoused in the Regional Review are not practical (30 yr. contracts) or legally
enforceable (loss of preference). The reality today is that BPA is content with 3+ year contracts for the
period 2001-2006 and that it is a buyers market and contract terms and conditions need to reflect that fact.
BPA has pledged to reduce costs and offer power at competitive rates as an inducement to have utilities
subscribe to power after 2001. In order to accomplish this, BPA has been working with customer and
interest groups to identify a variety of products that would be of interest to their diverse customer base.
The subscription process was also expanded to include a pre -subscription offering which raised some new
issues. The timing of the subscription process has been a major issue since. BPA didn't want to wait until
2001 to find out what utilities were going to do. As a result they got permission to market a fixed amount
of power in the region and a fixed amount of power outside of the region prior to the start of the official
subscription process which is currently scheduled to commence after rate hearings this summer. BPA
marketed the in -region block of power at current rates and found enough takers to use up the allotted
amount of power. This was encouraging to BPA and raised the prospect that if utilities wait too long there
might not be federal power left for them to purchase.
BPA will set aside a block of power for public power in the subscription process that will commence after
the rate hearings. Other blocks of power will be set aside for other customer groups. Since BPA is
primarily interested in selling as much power as possible at firm power rates they will be hard pressed to
turn down sales to other groups in order to preserve the public power block if sales are slow to public
utilities. However, if sales are slow to all groups then utilities that wait to sign new contracts will likely be
able to negotiate better contract terms and rates. Obviously, we will need to monitor this situation closely
to get the best possible contract. WPAG will be assisting us in this and in fact have been a party to most
of the work group sessions associated with the subscription process to date.
Until the rate case is concluded it is impossible to determine which products we might want to purchase
from BPA and which products or services we might want to purchase on the open market. However, after
the rate case is concluded we may need to act rapidly to take advantage of limited opportunities. This
issue paper is therefore for information purposes only and is intended to bring the UAC and the City
Council up to date so that future decisions can be made more rapidly.
249
United Way
of Clallam County
April 2, 1998
PO Box 937
Port Angeles, WA 98362-0161
Voice: (360) 457.3011
To: Port Angeles C' t cil Members Fax: (360) 457.0529
From: Patty Hannah
Re: 1997 human se vices funding
Enclosed is the 1997 year-end report from the agencies which
received city of Port Angeles human services funding. I think
you will find it interesting.
The column farthest to the left is the total number of client
contacts, as defined by the agency. The next column is the total
number of people served by the agency or program. And on the far
right is the number of people who were unable to receive services
from the agency and who were not referred to another service
provider.
In comparing the services to 1996, I first noted that 8 fewer
programs received funding in 1997 than in 1996. In looking at
just those programs which were funded both years, 1997 saw a 33%
increase in the number of clients served. Yet even with this
large increase in client load, the agencies reported fewer people
were turned away in 1997. I think that speaks very well to their
ability and desire to help people in need.
In 1997 we began asking the agencies to track the number of
Rayonier families seeking help. You can see -that 119 Rayonier
families received services. The majority of that help was in
free health and -legal services. Your funding of these programs
was extremely important for these families. We will continue to -
track Rayonier families' usage of services in 1998.
The City of Port Angeles allocated $100,011 to these programs in
1997. Approximately half of all people served live within the
city. I hope you agree with me that this is a valuable and
important use of city money.
If there is anything more you would like United Way to be doing
in terms of monitoring the agencies' use of your funds or
questions you would like addressed in the 1998 six-month report,
please let me know. It continues to be a pleasure to work with
you in meeting community needs. Thank you for your support.
243
4 ll
United Way of Clallam County - 1998 City of Port Angeles Human Services Funding
Total-- Q1 Q2 Q3 Q4
9,100 2,275.00 2,275.00 2,275.00 2,275.00.
7,700
1,925.00
1,925.00
Agency/Program
1,925.00
Boys & Girls Club
1,925.00
PA West End
1,925.00
Community Action
`
Adult Action
875.00
Health .Care Access
875.00
Senior Nutrition
475.00
Concerned Citizens
475.00
DD Access/Advocacy
400
Diversified Industries
100.00
Employment Support
100.00
Residential
1,450.00
Family Planning
1,450.00
Clinic Services
3,100
Community Education
775.00
Middle School Education
775.00
First Step Family Support Center
625.00
Drop -In Center
625.00
Healthy Families
2,500
Exchange Club Center
625.00
Safe Home/Sexual Assault
625.00
Sexual Abuse Treatment
500.00
Lutheran Social Services
500.00
Counseling
4,500
Parent Line
1,125.00
Peninsula Community Mental Health
1,125.00
Crisis Line
1,100.00
Older Adults
1,100.00
Charitable Care
4,500
Peninsula Dispute Resolution Center
1,125.00
Pro Bono Lawyers
1,125.00
YMCA
24,512.50
Scholarships
24,512.50
Summer Camp/Child Care
Youth at Risk
Program Totals
Total-- Q1 Q2 Q3 Q4
9,100 2,275.00 2,275.00 2,275.00 2,275.00.
7,700
1,925.00
1,925.00
1,925.00
1,925.00
7,700
1,925.00
1,925.00
1,925.00
1,925.00
3,500
875.00
875.00
875.00
875.00
7,600 1,900.00 1,900.00 1,900.00 1,900.00
3,000
750.00
750.00
750.00
750.00
1,250
312.50
312.50
312.50
312.50
1,800
450.00
450.00
450.00
450.00
1,900
475.00
475.00
475.00
475.00
400
100.00
100.00
100.00
100.00
7,700 1,925.00 1,925.00 1,925.00 1,925.00
1,500
375.00
375.00
375.00
375.00
13,600
3,400.00
3,400.00
3,400.00
3,400.00
1,000
250.00
250.00
250.00
250.00
250
62.50
62.50
62.50
62.50
750
187.50
187.50
187.50
187.50
5,800
1,450.00
1,450.00
1,450.00
1,450.00
3,100
775.00
775.00
775.00
775.00
2,500
625.00
625.00
625.00
625.00
2,500
625.00
625.00
625.00
625.00
2,000
500.00
500.00
500.00
500.00
4,500
1,125.00
1,125.00
1,125.00
1,125.00
4,400
1,100.00
1,100.00
1,100.00
1,100.00
4,500
1,125.00
1,125.00
1,125.00
1,125.00
98,050
24,512.50
24,512.50
24,512.50
24,512.50
United Way 1,961 490.25 490.25 490.25 490.25
GRANTS TOTAL 100,011 25,002.75 25,002.75 25,002.75 25,002.75
United Way of Clallam County - City of Port Angeles Human Services Report - 12 Months Ending December 1997
ETHNICITY GENDER RAYONIER CLIENTS
Not
AGENCY TOTAL TOTAL RESIDENCE Nat EMP
CONT UNDUP Uninc Referred Referred
BI k #
mer Hisp they Fem Male
Page 1
a
0 2 3
1 6 4
0
0
0
0
0
0
60
76
0
01 0
Seq PA Forks Cnt auc ac
Program
Community Action Council
6 mo
24
19
1
10
0
8 19
1
14
19
5
9
Adult Action Center
28
6
15
1
6 27
12 mo
38
6 mo
148
116
15
81
2
3 94 1
1
1
3
3
4
2
6
63
81
53
82
Health Care Access
163
22
122
12
7 149
12 mo
217
6 mo
24471
944
221
550
18
92 650 0
49
62
5
8
240
445
606
847
338
451
Senior Nutrition
12 mo
48789
1379
349
782
112
136 864 0
Concerned Citizens
13
32
6 mo
1080
45
0
29
16
0 30 0
67 0
6
3
0
2
0
0
38
34
DD Advocacy
12 mo
1107
72
1
65
4
2
Diversified Industries
21
1
9
13
Residential
6 mo
22
22
22
22
22
21
1
8
t4
12 mo
22
Family Planning Services
6 mo
836
578
115
405
23
35 528 4
9
14
14
25
23
35
578
894
8
Clinic Services
12 mo
1462
894
187
626
45
36 813 7
388
209
Community/Peer Education
6 mo
2068
597
120
477
907
680
454
12 mo
4105
1134
227
First Step Family Support Center
214
38
"- Drop -In Center
6 m
559
252
10
42
239
413
0
1
3
4 417 3
30
9 1
387
73
12 m
2202
460
�
L7
Page 1
a
0 2 3
1 6 4
0
0
0
0
0
0
60
76
0
01 0
City of Port Angelesn Services Report - 12 Months Ending December 1997
United Way
of Clailam County -
UNSERVED
ETHNICITY
GENDER RAYONIER CLIENTS
Not
AGENCY
TOTAL TOTAL RESIDENCE
Uninc Nat
EMP
#
Referred Referred
CONT UNDUP
Forks
Cnty auc Black mer Hisp they Fern Male
Seq PA
Pro ram
Healthy Families of Ciallam County
0 102 60
1 0 0
Exchange Club
6 mo 2120
162 30 86
44 157
4 15 1
8 38 142 44 4
19 102 267 7
0 201 121
12 mo 3291
322
3 0 0
6 mo 2784
127 8 102
4 13 116 5 3 2
172 5 6 4
1 33 94
3 59 131
5
Intensive Outpatient
12 mo 5504
190 36 152
0 2
0
6 mo 13
12 1 12
0 0 11 1 1 0
10 0 1 0
p 2 11
0 2 g
0 0
3
Interim Pre -Treatment
11
11 9 2
0 0
12 mo
493
262 47 159
0 35 223 3 19 3
5
15 186 76
22 434 139
3 29 0
Safehome/Sexual Assault
6 mo
573 91 332
3 100 503 3 40
12 mo 1020
4
0 8 0
Abuse Treatment Plan
mo 104
15 1 10
26
0 4 14 0 1 0
0 11 39 0 3 0
0 11
0 31 11
0 9 1
Sexual
12 mo 170
2
42 5
Port Angeles DARE Program
2 mo 1800
1800 1800
T
1
Peninsula Community Mental Healt
96 36
2 0 0
6 mo 132
132 7 44
23 35 0 1 0
0 0 3 1
185 61
0
297 222 140
2
Crisis Line
12 mo 362
362 26 94
0
31 0
6 mo 9581
540 131 302
.0 101 491 2 25 15
38 16
7 262 278
9 377 388
2
2 43
Charitable Care
12 mo 10364
765 188 437
2 138 69 4
0
6 mo 2157
170 65 87
4 6
0 17 160 0 5
0 6
0 129 41
0 179 72
0 0
1
Older Adults
12 mo 4128
251 111 117
0 23 240
0 0
75
44 5 32
0 7 38 1 4 1
1
0 13 gt
1 22 48
0
0
�. Jail Services
6 mo
12 mo 126
70 10 47
0 13 62 1 5
i
Page 2
I
age 3
it
Human Services Report - 12 Months Ending December 1997
United
Way
of Clallam
County -
City of Port Angeles
UNSERVED
ETHNICITY
GENDER RAYONIER CLIENTSNot
TOTAL
TOTAL
RESIDENCE
Nat
EMP
AGENCY
CONT UNDUP
Uninc
Black mer Hisp they Fern Male Male
Referred Referred
Seq
PA Forks
Cnty auc
Program
Peninsula Dispute Resolution Cente
2 10 0
38 140
11 37 292
0 7
9
0 0 123 176
1 0 252 391
2 10
Dispute Resolution Services
mo
1789
309
96 295
15 40 606
0
12
6 mo
494
363
42 159
15 136 278
3 22
10 52
8 52 232 131
19 217 540 28
51 0
24 173
Pro Bono Lawyers
12 mo
1650
825
122 364
38 230 527
Serenity House
5 0 40 104
21 17
Emergency Shelter
6 mo
297
8 38
99
5 0 127
14 4 328
1 11
10 31
9 7 99 286
35 39
12 mo
421
385
385
16
YMCA
40
5 6 268 443
Outreach to Teens At -Risk
mo
242
1711
60 1665
0 685
16 119
4 8 409 666
12 mo
6198
10
Scholarships
6 mo
673
673
1175
12 mo
96 176
5
Summer Camp/Child Care
6 mo
11400
272
16 2B2
4
3 7
154
143
12 mo
297
130
765
Youth Sports
6 mo
895
660
990
12 mo
1650
rn
6 m
65056
9194
5697
884 5697
104 596 3654
25 448
63 397 3608
118 1052 6595
3114
4945
132 20
85 44
119 30
TOTALS
12
93193
12194 1653
269 1046 6556
67 469
age 3
it
UTMITY ADVISORY CONED rrEE
Port Angeles, Washington
March 16, 1998
I. Call to Order:
Chairman Doyle called the meeting to order at 3:05 p.m. Draft
II. Roll Call.-
Members
all.Members Present: Councilmen Campbell, Doyle, and Williams, Bill Myers and Joe
Michalczik.
Members Absent: None.
Staff Present: C. Knutson, J. Pittis, K. Ridout, B. Titus, C. Hagar, and D.
Sawyer.
III. Approval of Minutes:
Joe Michalmik moved to approve the minutes of the February 24, 1998, meeting. Bill Myers
seconded the motion, which carried unanimously.
IV. Discussion Items:
A. Marine Bluff Issues
Public Works Director Pittis explained that he had discussed marine bluff issues with Attorney
Knutson and Planning Director Collins. Marine bluff issues impact the City's storm water,
sewer, and electrical systems; therefore,. the UAC is being asked to give direction to staff
regarding policy issues. Director Pittis then reviewed the information contained in the packet and
asked Dave Sawyer, Senior Planner, for input regarding a geotechnical study of the marine bluff.
Mr. Sawyer stated he had not had the opportunity to discuss the study with Planning Director
Collins, therefore, he did not know how he planned on financing it. Currently, the
Environmentally Sensitive Areas (ESA) ordinance states that, before development occurs on the
marine bluff, it must first be determined if it will be within the 50 -foot buffer of the edge of the
bluff. If development is to be outside the 50 -foot buffer, a letter from an engineer stating it is
safe to develop within that area will be accepted by staff. Mr. Sawyer then explained the
remainder of the process in developing bluff areas.
Mr. Sawyer felt that, in view of letters received from the Port and private property owners, a
coordinated effort to look at the marine bluff may make sense. This would enable the City to
-1-
243
Utility Advisory Committee
March 16, 1998
have an overall, coordinated report for the bluff, rather than piecemeal reports which would be
more expensive to the property owners.
Discussion followed. Councilman Doyle was concerned that, if the City performed the study for
the marine bluff, it would be liable to perform geotechnical studies for any and all problem areas
in the City. Councilman Williams informed the Committee that he had spoken to Bob Freitag at
FEMA, who informed him of a pilot program that covers this type of situation. Councilman
Williams suggested staff seek FEMA funds to help defray the expenses of a geotechnical study.
Director Pittis stated that the City is not liable for damage caused by mud slides, especially when
they occur on private property. However, it would be in the City's best interest to be involved
in preventing them if at all possible. Therefore, he felt the City could take an active role in
procuring a geotechnical study and taking steps to prevent more slide damage. Attorney Knutson
stated that private citizens could not be forced to participate in funding a study; however, the City
could provide an incentive. If FEMA funding is obtained, it could be used as matching funds for
areas where residents are willing to financially participate in the study.
After further discussion, it was the general consensus of the Committee that staff should
investigate possible FEMA funding and return this item to a future UAC meeting.
B. Landfill Financial Analysis - Revenue Options (Jefferson County Disposal) [Continued
from Meeting of February 24, 1998] 0
Director Pittis stated he and Finance Director Godbey had met with Jefferson County staff, Klara
Fabry and Frank Hall, .regarding the price per ton for use of the Port Angeles landfill. Also, he
had sent them a letter stating the City's lowest rate for tipping fees is $40 and asking if there was
room for negotiation. Director Pittis stated there are two options being explored: 1) an interlocal
agreement between Port Angeles and .Jefferson County, or 2) Jefferson County's contractors
would ask for a, rate from the City.. Director Pittis indicated he discussed the possibility of
increasing the rate higher than Jefferson County's original proposal of $21.15 by allowing the
City to share in the transportation cost savings. Ms. Fabry thought this might be possible.
Discussion followed, and Director Pittis responded to questions from the Committee. Joe
Michalczik felt it was unfair to charge residents $63 per ton and Jefferson County a much lower
rate. Director Pittis explained that landfill rates are based on a cost of service. City and County
residents having been using the landfill over a period of many years, and they should pay a share
of landfill closure and clean up. Jefferson County is not liable for these past expenses; therefore,
they could be charged a lower rate. Attorney Knutson reminded the Committee that the landfill
users can be given a reduction in rates based on the money made from Jefferson County. Director
Pittis stated the money could also be used to stabilize the container conversion project. Also, if
the landfill must close in the year 2000, this money will help pay the shortfall in landfill closure
fees.
-2- 250
Utility Advisory Committee
March 16, 1998
Councilman Doyle asked what it cost the City to handle a ton of garbage. Director Pittis did not
have that number, and Councilman Doyle felt this information was needed before a decision could
be made on this issue. Director Pittis felt staff could work out the cost, establish a rate, and
inform Jefferson County that Port Angeles will offer this rate to any bidders that come to them.
Further discussion, ensued and Councilman Campbell asked for a progress report on the
composting project, which was provided by Director Pittis and Deputy Director Ridout.
Brief discussion followed regarding the container conversion program.
Director Pittis stated he would get the necessary information regarding tipping fees and bring this
item back to the next meeting.
V. Information Only Items
A. Issue Paper on BPA Subscription
Bob Titus, Deputy Director of Utility Services, distributed a handout on Subscription Principles
received from Bonneville. This gives more information on the subject. This is for information
only to keep the UAC and Council abreast of activities, since when it is time to make a decision,
• time will be of the essence. Brief discussion followed, and Deputy Director Titus responded to
questions and offered clarification.
VI. Late Items
None.
VI. Next Meeting:
The next meeting will be April 13, 1998, at 3:00 p.m.
VIII. Adjournment.
The meeting adjourned at 4:15 p.m.
Chairman
is
Deputy City Clerk
-3-
2JL
AGENDA
PORT ANGELES CITY COUNCIL
321 EAST FIFTH STREET, PORT ANGELES, WASHINGTON
April 7, 1998 - REGULAR MEETING - 5:30 p.m.
I CALL TO ORDER - Regular Meeting (5:30 p.m.)
II ROLL CALL
III PLEDGE OF ALLEGIANCE
IV CEREMONIAL MATTERS/PROCLAMATIONS
Mayor &A.
Donation from Daishowa America toward fountain
Manager
renovation project
B. Proclamation recognizing Earth Day on April 22nd
Mayor
C. Proclamation recognizing Ex -POW's Day on April 9th
Mayor
Y
[George Durham to accept proclamation]
V APPROVAL OF MINUTES of March 17, 1998 regular
Action
meeting
VI WORK SESSION
for Boards and Commissions [4 appl.]
Interview
A. Interview applicants
B. Presentation by consultant on Electrical Strategic Plan (20
Info only
Y
minutes)
VII LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS (By Council, Staff or Public)
VIII FINANCE: Action
A. Bid award for Parks ballfield maintenance machines (3) Action
B. Bid award for new library shelving Action
C. Amendment #3 to Parametrix contract for Landfill
IX CONSENT AGENDA:
Action
A. Out -of -State travel for Finance Director
B. Contracts for Tourist Promotion
C. Council approval for PWTF (Public Works Trust Fund)
applications for:
1. 8th Street Reconstruction
2. Reservoir covers
D. Letter to Congressional delegation concerning PUHCA
(Public Utilities Holding Company Act) repeal
E. Payroll - March 22,1998,,$421,370.97
F. Check list - Apri13, 1998 - $
X CITY COUNCIL COMMITTEE REPORTS
XI PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of the public to
speak to the City Council about anything not on the agenda, please keep comments to 5-10 minutes.)
XII ORDINANCES NOT REQUIRING PUBLIC HEARINGS Action
A. Fire sprinkler system repates Action
B. Outdoor music festival licensing requirements
XIII RESOLUTIONS NOT REQUIRING PUBLICHEARINGS
I�None
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OFIBREAK.
7 1998
"Maintaining
and building
a better
community"
Jack Pittis
Director [4801]
Phyllis Rader
Administrative
Assistant (4800]
Cate Rinehart
Administrative
Assistant [4700]
Bob Titus
Deputy Director (4701]
Ken Ridout
Deputy Director [48021
Gary Kenworthy
City Engineer [4803]
Tim Smith
Contract & Project
Administrator (4804]
Lou AftBuilding Inspector
s]
Tom Speriine
Sr. Electrical inspector
[4735]
Scoff McLain
Power Manager (4703]
Ralph Ellsworth
Water, Wastewater
Collection
Superintendent [4855]
Pete Burrett
Equip. Services
Superintendent (4835]
Mark Shemp
Light Operations
Manager[4731]
Kevin Curtis
Treat. Plant
Supervisor (4845]
Tom McCabe
SW Collection
Supervisor (4876]
Steve Evans
Landfill Supervisor
(4873]
Dave Wilcox
.mhpeet Maintenance
Wrvi—[48251
MEMORANDUM
DATE: APRIL 7, 1998
TO:
FROM:
MAYOR BRAUN AND CITY COUNCIL
JACK PITTIS, DIRECTOR OF PUBLIC WORKS
SUBJECT: COUNCIL AGENDA FORMAT
Attached at the back of your packet is a copy of the April 7th agenda in a new proposed format. The
agenda is on an 11" x 17" foldout . The suggested changes are made in an attempt to improve the
agenda as a communication tool and to make it easier for your use. A few meetings ago, we revised
the time and some of the other agenda items. The following changes are suggested as a continuation
of that approach. A number of the changes, if approved, would result in a need to revise your Rules of
Procedure. We also suggest that some flebbility on the order of items be given, since the timing of your
meeting is different if public hearings are scheduled. Besides the obvious physical change to a table,
the major suggestions involve:
1. We would put the agenda page copied front to back at the beginning of the agenda, but we would
also place it at the back in an 11" x 17" foldout. This allows you to have the agenda visible and
space to make notes throughout the meeting.
2. Insert the first page number of each agenda item in the second column from the left.
3. Insert if any action is requested on the item in the third column.
4. Provide a last column for notes on the action taken.
5. Move the items in order. For example, place the workshops as item V.
6. Make a new item for Late Items to be placed on this agenda.
7. A new item for Council Committee Reports. A suggestion is that we can put a written report in the
packet or let everyone know who has a report either verbal or written to make. [The key to this
would be that council members would need to let us know when you have a report so it can be
listed.]
8. Change Public Comment period to be public comment on anything rather than limit it to a request
to speak to a specific item on the agenda. We have not restricted public comment to only public
hearing items, so why not be open to all comments, within a reasonable time period. The Mayor
always has the option to request a shorter presentation, move to another agenda for more input,
or to even say no.
9. A separate item for Planning Commission Minutes. Action items are public hearings or in other
categories.
10. Add a distinction between Quasi -Judicial Public Hearings and normal public hearings, so that you
will know which ones cannot be discussed outside of the public hearing process.
11. Include the listing of the information items included in the packet.
These are just suggestions. If you have some other ideas you think would work, we are prepared to
make the necessary changes. If you wish to discuss these suggestions during the meeting, Becky and
Craig will be able to respond. As I mentioned previously, if you like these ideas, we will need to modify
your Rules of Procedure at the next meeting to implement these or other suggestions.
JNP:ip
Disk: WCOUNCIUAGENDAOFTAGEND.498
File: Council Communications
Attachments: Draft format
Copy: Department Heads
:53
XIV PLANNING COMMISSION MINUTES
None
XV OTHER CONSIDERATIONS
A. Grant Award announcement for Housing Rehab.
Info only
Program Phase IV with short presentation
by Pam Tietz on grant
Info only
B. Housing Authority presentation
application for munti-family project
Action
C. Funding request for Boys and Girls Club
Action
D. Appointments to fill vacancies on Boards & Commissions
Info only
E. Port Angeles Works - Next Steps
F. Recommendation of consultant for William Shore Pool
Action
Feasibility Study
G. Appointment of Interim City Manager
Action
XVI PUBLIC HEARING -QUASI-JUDICIAL (�:oo F.M. or soon thereafter)
None
XVII PUBLIC HEARINGS - OTHER
None
XVIII EXECUTIVE SESSION (As needed and determined by City A 11 11tomey)
XIX ADJOURNMENT
Action
XX INFORMATION:
A. Proposal to dispose of PCB oil and transformers [p.
B. Status of Internatio-. Gateway Project [p.
C. Council agt- ,.-a format ideas [p.
D. Bonneville Power Administration subscription process status report (p.
Association (GFOA) Certificate of Achievement AGAEX
E. Government Financial Officers
Hp
PUBLIC HEARINGS
and use permit
Public hearings are set by the City Council in order a d use regulations zoning met-legal
ges, annexations.)ning to matters such as, l
In addition, the City Council may set a public hearing
proposed amendments toCity
making decisions which impact the citizens. Certain matters may be controversial, and the City Council
in order to receive public input prior to
through the public hearing process.
may choose to seek public opinion
dress
Public Hearing Procedure: All comments must be made at theafter the speaker first may indicate the mount of /timeher name availableand ad acso that
The
comments and speaker identification become part of the record.Mayor
So that all persons .have an opportunity to speak, the Mayor may limit the amount of time permitted each speaker. In making you[
presentation to the Council, the following format may be helpful:
PURPOSE: What is the idea you wish to present? Begin with an "I statement' outlining your idea, such as, "I am here to (supportloppose).. '
REASON: Why are you making this point? This is an important step so the listener does not make assumptions about your motives.
EXAMPLE: Brief and relevant example to clarify and make your point concrete.
SUMMARY: What condition will be changed or improved if your point is adopted?
ACTION: (If appropriate depending on the situation) What needs to be done and who will do it?
� J'J
NOTE: HEARING DEVICES AVAILABLETIME OF NEEDING E ASSISTANCE
MAYOR TO DETERMINE
April 7, 1998 Port Angeles City Council Meeting
9PA
Finance
Department
Memorandum
Kay Godbey, C.P.A.
Director
0 Tanya O'Neill
Information Services
Administrator
Yvonne Ziomkowski
Accounting Manager
Carol Hagar
Administrative Assistant
1 ]
April 3, 1998
To: Manager Pomeranz, Mayor Braun, 1City Councilmembers
Godbe , Finance Director 1
From: Kay Y qor
Yvonne Ziomkowski, Accounting Manager and City
Re: Government Finance Officers Association (GFOA) Certificate of Achievement
for Excellence in Financial Reporting
We have been notified by the GFOA that the City's comprehensive annual financial
report (CAFR) for the fiscal year ended December 31, 1996 qualifies for a Certificate of
Achievement for Excellence in Financial Reporting. The Certificate of Achievement is
the highest form of recognition in governmental accounting and financial reporting and
its attainment represents a significant accomplishment by the Finance Department.
The requirements for a Certificate of Achievement for Excellence in Financial Reporting
are much more complex and rigorous than the requirements for the Distinguished Budget
Award . Since the CAFR is a financial report, there are strict accounting and disclosure
requirements that must be met to qualify for the certificate of achievement. The
preparer's checklist that we used to submit the CAFR for GFOA's review is 42 pages
long!
The attainment of the Certificate of Achievement for Excellence in Financial Reporting
is truly a team effort, from reporting all of thecomprehensivetransactions learly and accurately to
annual financial report.
the analysis, adjustments, and preparation
Therefore, the award is presented to the Finance Department as a unit.
The Citv's Certificate of Achievement plaque will be presented to the City Council at a
later date.
257
The Government Finance Officers Association
of the United States and Canada
presents this
AWARD OF FINANCIAL REP
ORTING ,ACHIEVEMENT
to:
Finance Department
City
of Port Angeles, Washington
ile clow'?
OO
The Award of Financial Rtothoseindi�vidua�lsrwhoh at is rve beendinrstrtinne rtal in trh eir
Finance officers Association
government unit acncial
hievrng�c� rve nen °f presented to t)>tise government units whose
Reporting. A Certificate of
annual financial reports are judged to adhere to program standards and represents tile
highest award i n gove nmeit ji nancial report i ng.
Executive Du
ectorNip
Date March 20, 1998
GOVERNMENT- FINANCE
OFFICERS ASSOCIATION
180 North Michigan 7 9700 *Fax 31/2/977 4806 1300. Chicago. Illinois 60601
March 20, 1998
Ms. Katherine Godbey
Finance Director
City of Port Angeles
P.O. Box 1150
Port Angeles, WA 98362
Dear Ms. Godbey:
leased to notify you that your comprehensive annual
We are p year ended December 31, 1996
financial report (CAFR) for the fiscal y
qualifies for a Certificate of p'icateeofnAchievementt for liscthen
q The Certificate
Financial Reporting. vernmental accounting and
highest form of recognition in go
financial reporting, and its attainment represents a significant
accomplishment by a government and its management. he program.
lations for having
satisfied the high standards of the program.
We hope that your example will encourageothers
ferssin theirof
efforts to achieve and maintain an appropriate
excellence in financial reporting.
rtificate of Achievement
Each entity submitting a report to the Ce
provided with a "Summary of Grading Results"
review process is p suggestions for pos-
form and a confidential s finaf comments and chniques. Your
sible improvements in its you
are st stronreporgly
encouraged to -implement
list has been enclosed. You are strongly
the recommended improvements into the
submissions tsand hould be1your
to the program. Accompanying f earing on the list. These
detailed response to each comment app
ose Special Review Committee mem-
responses will be provided to th
bers participating in the review.
When a Certificate of Achievement is awarded to a government,
Achievement is also presented
an award of Financial Reporting the government as primarily
to the individual designated by
responsible for its having earned the certificate. Enclosed
is an award for Financial Reporting Achievement for:
Finance Department, City of Port Angeles, WA
WASHINGTON OFFICE~
1750 K street
2027429-2750 • Fa : 202/42Washington,
2755C 20006
Ms. Katherine Godbey
March 20, 1998
Page 2
•
Your Certificate of Achievement plaque will be shipped under
eks. We hope that you will arrange
separate cover in about eight we
for a formal presentation of the Certificate and Award of Finan-
cial Reporting Achievement, and that appropriate publicity will
be given to this notable achievement.
'provide mpcopieswofritetoethes
been enclosed. We suggest t y
local newspapers and radio and television stations. In addition,
enclosed is the 1996 Certificate Program Results representing the
most recent statistics available.
A current holder of a Certificate of Achievement may include a
reproduction of the ofathelawards inmitsaimmediatelyusubsequent CAFR.
camera reproduction
a camera ready copy of your certificate will be forwarded to you or
this purpose in about eight weeks. If you reproduce your certificate
in your next report, please refer to the enclosed instructions.
A Certificate of Achievement is valid for a period of one year.
To continue to participate in the Certificate of chievemento Pro-
gram it will be necessary for you to submit your
our review process.
In order to expedite your submission we have enclosed a Certificate
of Achievement Program application form to facilitate a timely
ed and
submission of.your next.report. This form should be cthreetcopies
mailed (postmarked) with three copies of your report,
of your application, three copies of your written responses to the
suggestions for improvement from the prior
program's comments and
year, and any other pertinent material with the appropriate fee
by June 30, 1998.
Your continued interest in and support of
Achievement program is most appreciated.
further assistance, please contact Delores
Sincerely,
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Stephen J. authier
Director/Technical
Services Center
the Certificate of -
if we may be of any
Smith.
SJG/kas
Enclosures 0
ti