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Home My WebLink AboutAgenda Packet 04/07/2009 . ~ORTANGELES WAS H I N G TON, U. S. A. AGENDA CITY COUNCIL MEETING 321 East 5th Street April 7, 2009 REGULAR MEETING - 6:00 p.m. Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following: A. CALL TO ORDER -REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT. This is an opportunity for members of the public to speak to the City Council about anything. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. (These time periods may be lengthened or shortened at the discretion of the Mayor.) PUBLIC CEREMONIES/PRESENTATIONS 1. Proclamation - Sexual Assault Awareness Month B-1 1. Healthy Families Accepting: Leslie Bond and Becca Korby 3. Executive Director, Linda Rotmark presenting. 2. Clallam Economic Development Council Quarterly Update B-3 C. WORK SESSION D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Council member E. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Claims Management Ordinance E-l 1. Conduct 1 st Reading F. RESOLUTIONS G. OTHER CONSIDERATIONS 1. Park Sponsorship Policy G-l 1. Approve Policy H. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) . NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK April 7, 2009 Port Angeles City Council Meeting Page - 1 AGENDA ITEM I. PUBLIC HEARINGS - OTHER (7:00 P.M. or soon thereafter) 1. Public Records Ordinance J. FINANCE 1. Consultant Agreement for Laurel Substation Structure 2. First Street Storm Drain Construction, Project DR99-02 3. Cable Injection Project 4. Sth Street Brid es Contract Chan e Orders K. CONSENT AGENDA 1. City Council Meeting Minutes of March 17, 2009. 2. Expenditure Approval List from 3/7/09 to 3/27/2009 for $3,339,723.76. 3. Public Works Trust Fund Loan Extension for Design ofCSO Phase I Projects 4. Lodging Tax Advisory Committee Reappointments 5. Clallam County Opportunity Fund Board - Appoint City Re resentative First Page ACTION I-I 1. 2nd Reading; Adopt Ordinance J-l J-2 J-3 J-5 1. Approve Agreement 2. Award Project 3. Award Project 4. Approve Change Orders K-l K-S 1. Accept Consent Agenda. K-53 K-54 K-79 L. CITY COUNCIL COMMITTEE REPORTS M. INFORMATION City Manager Reports: 1. Planning Commission Minutes - February 25, 2009. M-l 2. Harbor-Works Public Development Authority Minutes - M-5 February 4,2009. 3. Parks, Recreation & Beautification Commission M-12 Minutes - February 19,2009 4. Building Division Report - February 2009 M-15 5. ORCAAReports M-16 6. Construction Status Report M-57 7. Grants and Loans Status Re ort M-5S N. EXECUTIVE SESSION. RCW 42.30.110(1)(i) regarding potential litigation. O. ADJOURNMENT PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE . MAYOR TO DETERMINE TIME OF BREAK April 7, 2009 Port Angeles City Council Meeting Page - 2 ~ORTANGELES CITY COUNCIL MEETING WAS H I N G TON, U. S. A. April 7. 2009 I. CALL TO ORDER - REGULAR MEETING: (pQQ. p. "^- . II. ROLL CALL: Members Present: Mayor Braun Deputy Mayor Wharton Councilmember Di Guilio Councilmember Kidd Councilmember Perry Councilmember Rogers Councilmember Williams .; ./ V" V'(l~~~) / V; ,/ Staff Present: Manager Myers Attorney Bloor Clerk Upton =* G. Cutler T. Gallagher D. McKeen N. West y. Ziomkowski -+- .; III. PLEDGE OF ALLEGIANCE: LedbY:~"~ ~-JnA · ~ORTANGEL.ES WAS H I N G TON, U. S. A. DATE OF MEETING: April 7. 2009 CITY COUNCIL MEETING Attendance Roster LOCATION: City Council Chambers ~~ dL{. lL). It> -Ii; f /~. PROCLAMA TION In Recognition of SEXUAL ASSAULT AWARENESS MONTH-April 2009 WHEREAS, the month of April is recognized nationally as Sexual Assault Awareness month and is dedicated to making a concerted effort to raise awareness about and prevent sexual violence; and WHEREAS, rape and sexual assault affect women, children, and men. of all racial, cultural, and economic backgrounds; and WHEREAS, about two-thirds of sexual assaults are committed by someone who is known to the victim and the emotional and physical scars resulting from sexual violence are often severe and long lasting; and WHEREAS, we must work together to educate our entire population about what can be done to prevent sexual assault, support survivors and their significant others, and ensure that survivors are not re-victimized; and WHEREAS, with leadership, dedication, and encouragement, there is compelling evidence that we can be successful in reducing crimes against citizens through increased awareness and . holding perpetrators who commit acts of violence responsible for their actions; and WHEREAS, this designation will increase the public's awareness of sexual assault issues and encourage individuals to seek the help of those agencies providing services to rape victims. NOW, THEREFORE, I, Gary Braun, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby urge all citizens to join in recognizing April 2009 as Sexual Assault Awareness Month in Port Angeles and further call upon all citizens of Port Angeles to speak out against sexual violence and to support local community efforts to prevent and respond to these crimes. 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S u ~ "'0 ~ ~ C\$ on 0 ~ ~ ~ ,.0 .~ ~ ~ a 0 eu .~ ~ ~ en .~ 11'\ (/') >- ~ 0 ~ .~ .~ eu 0 0 ~ .~ ~ ~ ~ .. ,.....q ~ ~ C\$ Q) ~ ~ u ~ ~ 0 0 Q) eu ~ .~ s ,~ c\S U ~ .. ,.....q ~ c\S ~ (/') ~ ~ ~ Q) ~ .~ . ~ ~ u "''''''''''BDC p~'5_~-"-~-i?_i ~-'E,::: _;i:~ t/i:e ':',i :,1"::' (laJ/am County Economic Development Council Enrollment (OSPI) Sept 08 Oct 08 Nov 08 Dee 08 Jan 09 Feb 09 Cape 431.65 440.31 430.88 436.15 439.66 444.88 Flattery Crescent 274.44 272.00 282.89 292.02 291.12 289.61 Port 3993.47 4000.53 3997.86 3968.75 3968.75 3835.24 Angeles Sequim 2771.56 2775.23 2778.68 2766.99 2771.08 2751.76 Quillayute 2381.00 2373.20 2373.20 2483.36 2169.26 3906.48 Unemplovment- January 2006-2009 Jan-06 Jan-07 Jan-08 Jan-09 Preliminary Clallam 6.5% 7.0% 7.4% 10.7% Jefferson 5.4% 5.6% 5.3% 9.1% Kitsa p 4.7% 5.0% 4.7% 7.3% Mason 6.4% 7.1% 6.7% 11.3% Washington 5.5% 5.4% 5.2% 8.6% United States 5.1% 5.0% 5.4% 8.1% Source: Washington Employment Security Department, LMEA & U.S. Bureau of Labor Statistics 12.0% 10.0% 8.0% 2.0% 1II Jan-06 6.0% 4.0% Jan-07 Jan-OS . Jan-09 0.0% Clallarn Jefferson Kitsap Mason Washington United States Sales/Use Tax Distributions Jan & Feb 2007-2009 Jan-09 Jan-08 Jan-07 $270,449 $355,729 $329,602 $27,704 $23,154 $27,760 $166,449 $243,361 $231,549 $157,540 $138,989 $180,262 $622,142 $761,233 $769,173 $400,000 I $200,000 I I $0 - Clallam Forks Port Angeles Sequim County Clallam County Forks Port Angeles Sequim Totals $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $1,200,000 $1,000,000 $800,000 $600,000 Feb-09 $409,349 $39,276 $289,270 $213,932 $951,827 Feb-08 $465,734 $32,641 $364,873 $326,309 $1,189,557 $0 .. I I Clallam County Forks Port Angeles Scquim Totals Totals Source: Washington Dept. of Revenue Feb-07 $467,819 $34,075 $346,821 $263,798 $1,112,513 . Jan-07 Jan-08 Jan-09 . Feb-07 Feb-08 Feb-09 Labor Summary (LMEA) Clallam County Labor Market Preliminary Revised Revised Dec-2008 to Jan-2008 to Jan 2008 to Jan 2009 Dee Jan Jan-2009 Jan-2009 Jan-2009 % 2008 2008 Change Change Change Total nonfarm 22,740 23,050 23,280 -310 -540 -2.3% employment Total private 15,800 16,150 16,450 -350 -650 -4.0% employment Goods Producers 3,090 3140 3,580 -50 -490 -13.7% Manufacturing 1,350 1340 1,610 10 -260 -16.1% Service providers 19,650 19,900 19,700 -250 -50 -0.3% Retail 3,480 3,570 3,610 -90 -130 -3.6% Trans, warehouse, 480 520 490 -40 -10 -2.0% utilities Government 6,950 6,900 6,830 50 120 1.8% Note: Excludes proprietors, self-employed, members of the armed services, workers in private households and agriculture. Building Permits Jan Valuation Feb Valuation 2009 Jan 2009 2009 Feb 2009 Clallam 31 $1,744,452 31 $1,409,784 County Port 35 $1,360,465 35 $586,360 Angeles Sequim 18 $1,055,054 16 $424,622 Forks 1 $220,623 2 $52,320 Note: Includes Residential, commercial, repairs and alterations. Clallam County Local Information Location Clallam County is located on the North Olympic Peninsula of Washington State. The county's land area is 1,752 square miles with 200 miles of coastline. The county seat is Port Angeles. There are three incorporated communities: Port Angeles, Sequim and Forks. Historically abundant in natural resource industries, Clallam County has identified six indigenous industries in which assets and resources compliment growth. They are marine services, forest resources, agriculture, technology, tourism, and education. Demoaraphics · Population Population Date 2006 Census Update 2000 Census 1990 Census % 2000-2005 Change % 1990-2000 Change 2006 Clallam County 70,400 . 64,525 56,464 9.10% 14.27% 2.26 Average Household Size Washington State 6,395,798 5,894,121 4,866,692 8.51% 21.11% 2.51 Source: u.s. Census Bureau, 2006 American Community Survey · Income Clallam County Washington State INCOME 2006 Median Household Income Households $ 0 -10,000 $10,000 -14,999 $15,000 - 24,999 $25,000 - 34,999 $35,000 - 49,999 $50,000 -74,999 $75,000 - 99,999 $100,000 -149,999 $150,000 - Above EOUCA TIONAL A IT AINMENT High School Graduate or higher, age 25+ Bachelor's degree or higher, age 25+ $40,672 30,789 9.24% 8.63% . 11.51% 12.98% 19.02% 20.08% 8.32% 6.49% 3.73% 91.3% 21.5% $52,583 2,471,912 6.81% 5.02% 9.97% 10.29% 15.12% 20.21% 13.20% 12.29% 7.09% 90.4% 38.1% Mean commute time, workers age 16+ Source: US Census Bureau 2006 ACS 21.5 minutes 20 minutes Business Taxes · B&O Tax Washington State has no corporate, unitary, or personal income tax; no tax on intangibles; and no capital gains tax. The majority of Washington businesses, however, are subject to one or more of the following taxes: · Business & Occupation (B&O) Tax: Washington State does NOT have an income tax. Washington uses a Business and Occupation Tax (B&O) in place of an income tax, but depending on the industry, this taxation structure can be very beneficial to the company. The state B&O tax is on gross receipts. It is measured on the value of products, gross proceeds of sale, or gross income of the business. Washington's 8&0 tax is calculated on the gross income from activities. · The B&O tax rate varies by classification. A manufacturing operation would be taxed $4,480 for every 1 million dollars of taxable sales. This flat rate tax system allows a manufacturer to retain more earnings as profitability grows. · Real Property Tax Rate: $8.64 per $1,000 of assessed value, assessed at 100% market value · Sales Tax Information: State Tax Local Tax Total 6.5% 1.9.% 8.4 % Post Secondary Education Residents of Clallam County value education. As a result, many programs are in place to educate the youth of the area, as well as provide higher education and skills training. Clallam County has various public and private schools for the youth of the community. This includes the North Olympic Peninsula Skills Center - designed to teach vocational training to young adults. Peninsula College is proud of its record of meeting local employers' training needs. Peninsula College is prepared to adapt its programs to new job skills necessary to keep up with a constantly growing and diversifying economy. The college has a strong commitment to support and enrich the many facets of cultural life on the Peninsula. Peninsula College, a component of the state community college system, is the primary source of post- secondary education on the Olympic Peninsula. Olympic Peninsula residents also take advantage of a wide . variety of other educational opportunities, both in degree programs and customized educational training programs. PROJECT NAME - MONTH YEAR Clallam County 2 labor Force · Employment labor Force, Employment and Unemployment Year labor No. of No. of Unemployment Force Employed Unemployed Rate % Clallam Feb 2009 31,050 27,7600 3,290 10.6 County Washington Feb 2009 3,554,920 3,224,350 330,570 6.3 State . Source: Employment Security Department (WA State) · Top Private Employers Rank Company Name 1 WalMart 2 Westport Shipyards 3 Safeway 4 Nippon 5 First Federal 6 Costco 7 Home Depot 8 Peninsula Daily News 9 Sherwood Assisted Living 10 Albertson's Source: Clallam County EDC Number of Employees 430 390 360 242 196 174 125 117 . 115 100 Product I Type of Operation Retail Yacht Building Reta iI Paper Mfg Financial Retail Reta iI Newspaper Nursing Services Retail Transportation · Highway o Highway 101: Extends from Discovery Bay through Forks; it then continues down the coast of Washington and eventually heads to Olympia. o Highway 112: A nationally designated Scenic Byway following the Strait of Juan de Fuca from Port Angeles to Neah Bay, the home of the Makah Nation. o Historic Old Olympic Highway: Before Highway 101, Old Olympic Highway was the highway to take between Port Angeles and Sequim. It takes drivers through picturesque Dungeness Valley. o Highway 110: This road links visitors to beautiful Pacific Ocean beaches and the Quileute Village of La Push - the western-most point in the contiguous United States. PROJECT NAME - MONTH YEAR Clallam County 3 · Air Service William R. Fairchild International Airport is the local commercial airport. Util itieSiavascriPt:opener('imageuploads/news46. i pg'); · Electric & Natural Gas Electric ratepayers in Clallam County enjoy some of the lowest power rates in the United States. Clallam County Public Utilities District PUD) customers pay 6.2 centslkilowatt hour (kwh) and City of Port Angeles customers pay 4~ 75 cents/kwh. These figures compare to the U.S. national average of 8.39 cents/kwh and California's average rate of 11.3 centslkwh. · Telecommunications AT&T, CenturyTel, Qwest, and Verizon all have a presence in the region. Site and Infrastructure Information Sites Summary · Sites 1 2 3 4 5 . Site N~me Location Size (Acres/ Hectares) / Building Size Zoning Lease/Sale Price Per SF1 Notes: 1 _ 43,560 SF per acre Permits PROJECT NAME - MONTH YEAR Clallam County 4 SITE NAME (Please replicate this area as needed; You may also use the Realtor brochures instead) PROJECT NAME - MONTH YEAR Clallam County 5 Name of the Real Estate Agency Property Name or Address '. -Address -Property Description -Area Description -Sales Price -Lot size Figure 1: Insert Picture of Site Here · Sites o Natural Gas - (name of company) o Electricity - (name of company) o Water/Sewer - (name of provider) · Industrial/Electric Costs If Company Demand <1500 KW Base Charge $x.xx Energy Charge per kWh $0.00 Demand Charge per KW Hook up I Connection Fees · Site Specific Electric/Utility Costs Est. Available Capacity: Substation Reliability: x Megawatts x Minutes Redundancy: PROJECT NAME - MONTH YEAR Clallam County 6 (Reliability is for the last calendar year and shows the number of minutes the average customer served by this substation would have been without power during the year. It does not mean that the entire substation was without power for this long, it is a statistical average that combines the outage data for all customers served by the substation) · Industrial Water/Wastewater Costs Water Rates Rates/ccf $x.xx Rate/gallon $0.00 Minimum Monthly Charge Hookup/Connection Fees Waste-Water rates Rates/gallon Capacity Charge $0.00 Facilities Charge Hookup/Connection Fees · Telecom Providers Name of Provider Contact Information Contact Person: Linda Rotmark, Executive Director Phone Number: 360-457-7793 Email: Irotmark@clallam.org Name of EDC: Clallam EDC PROJECT NAME - MONTH YEAR Clallam County ,;. -.:...-. 7 ~; Area of Area in # Vacant Vacant RESIDENTIAL Zone Acres Parcels Parcels % Vacant RHD 127.5 32 12.4 9.74% RMD 152.2 14 36.0 23.67% RS7 1165.6 306 98.7 8.47% RS9 879.1 202 246.5 28.04% RTP 25.1 2 0.1 0.52% Port Angeles Residential Land 1165.6 RHD RMD RS7 RS9 Figure 6 25.1 0 RTP Acreage of Vacant Residential Land in the City limits COMMERCIAL Zone CA CSD CN CO CSD Area in Acres # Vacant Parcels 143.4 49.9 41.2 42.6 53.0 Area of Vacant Parcels 29 9.6 7 4.6 9 1.9 9 1.4 16 3.3 % Vacant 6.69% 9.24% 4.71% 3.24% 6.21% Port Angeles Commercial Land 143.4 CA CSD CN Figure 7 CO CSD III Area in Acres II Area of Vacant Parcels Ell Area in Acres .. Area of Vacant Parcels Acreage of Vacant Commercial Lands in the City limits City of Port Angeles Comprehensive Plan Community Profile Page 22 . . . DATE: To: FROM: Subject: ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO APRIL 7, 2009 CITY COUNCIL WILLIAM E. BLOOR, CITY ATTORNEY CLAIMS MANAGEMENT SUMMARY: The proposed ordinance updates from $15,000 to $25,000 the City Manager's authority to settle claims or initiate legal action for recovery of losses. City Council approval is required for actions in excess of $25,000. RECOMMENDATION:_ Conduct first reading of the attached Ordinance. Discussion: Presently the City Manager is authorized to settle claims or initiate legal action for recovery oflosses up to the amount of$15,000. This is not consistent with other areas of the Municipal Code. Chapter 3.05 PAMC sets City Manager authority at $25,000 to approve purchase orders and to enter into contracts, leases and rental agreements. The proposed ordinance seeks to raise the monetary limits of the City Manager's authority to $25,000 for settling claims and initiating legal action for recovery of losses, making his authority consistent throughout the City's Municipal Code. If you have questions or would like to discuss this, please feel free to contact me at your convenience prior to the meeting. Attachment WEB:dl G:\LEGALIMEMOSIMEMOS.2009\Council.Claims Mgmt.040709. wpd E-1 \ ORDINANCE NO. . AN ORDINANCE of the City of Port Angeles, Washington, revIsmg Chapter 2.76 of the Port Angeles Municipal Code relating to Claims Management. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1. Ordinance 2736, as amended, and Chapter 2.76 of the Port Angeles Municipal Code are hereby amended by amending 2.76.020 and 2.76.030 PAMC to read as follows: 2.76.020 - Claims Management - Litigation Claims. A. The Risk Manager shall be the City's appointed agent to receive any claim for damages against the City under Chapter 4.96 RCW. The Risk Manager may be reached during . the normal business hours of the City at City Hall, 321 East Fifth Street, Port Angeles, Washington 98362. B. Service of process in accordance with RCW 4.28.080(2) upon the Mayor, City Manager, or the City Clerk, shall constitute service on the City. No other City official or employee may accept service of a summons and/or complaint unless such official or employee is specifically named in the lawsuit, in which event such City official or employee shall immediately deliver a copy of such process to the City Clerk. e. Upon accepting service of summons and/or complaint, those persons identified in subsection A above shall deliver the same to the City Clerk, who shall make appropriate copies for distribution and shall deliver the original document to the Legal Department and the additional copies to the City Manager or designee. D. The Legal Department shall retain such outside experts as necessary for the resolution of litigation claims that are not covered by insurance. The Legal Department may elect to represent the City in hearings and/or trials involving such litigation claims or shall appoint outside counsel when appropriate and after coordinating with the applicable insurer. E. The City Manager or designee, upon the recommendation of the Legal Department, shall have authority to approve the settlement of any litigation claim against the City in an amount not exceeding $15,000 25.000, provided that a thorough investigation and written report establishes that payment of such amount is justified. All other l~t~gation claims against the Citv not covered by insurance shall be settled only with authorization by the City's insurance representative and by the City Council after considering the report and recommendation of the Legal Department. -1- . E-2 . F. Except as specifically directed by the City Manager or designee or Legal Department, no City department, division or other City agency, and no City official or employee, acting individually or collectively, may engage in the following acts: 1. Negotiate or otherwise effect the settlement of a claim or lawsuit involving the City; 2. Discuss with persons other than the City Manager or designee, Legal Department attorneys, persons authorized by the City Manager or designee or Legal Department, or his/her supervisor, incidents which could reasonably lead to a claim or lawsuit against the City; provided, however, that the employee may discuss the incident with other persons with approval from the Legal Department; and, 3. Give written or oral statements describing an accident or incident of his or her involvement to anyone other than an investigating law enforcement officer who properly identifies himself as such until after the employee or official has notified the Legal Department that such a statement has been requested. . 2.76.030 - Recovery of Losses. A. Action for Recovery. Legal action by the City for recovery of losses of$15,000 25.000 or less shall be initiated only with authorization by the City Manager, and for losses in excess of $15,000 25.000 by the City Council. The Legal Department shall be responsible for bringing actions, including claims and lawsuits, for recovery oflosses to the City arising out of the acts of others. Such losses may include property damage or losses which impact on the City as a result of personal injuries. In addition, the Legal Department may join the City as a party with any third party in a lawsuit involving recovery of loss to the City. B. Allocation of Recoveries. Any monies recovered (excluding costs of recovery) on account of losses to the City shall be paid to the budget unit or department which has expended funds and/or materials as a result of the loss. Any monies in excess of those so expended shall be transferred to the self-insurance fund. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction ofthe scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This _ordinance shall take . -2- E-3 effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _ day of April, 2009. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: ,2009 By Summary G:\Legal_ BackupIORDINANCES&RESOLUTIONSIORDINANCES.200916-CIai!m Mgmt.031 009. wpd -3- E-4 . . . . ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: April 7, 2009 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Parks and Recreation Facility/Program Sponsorship Policy Summary: Port Angeles Recreation Division has the opportunity to partner with private businesses and individuals interested in sponsorship of programs, facilities, and other aspects of parks and recreation activities. A policy has been developed to implement public/private relationships to assist with financing programs. Recommendation: Approve the Sponsorship Policy and direct staff to pursue sponsorship opportunities. . Background/Analysis: It is pragmatic in a time of shrinking public dollars to seek outside funding in order to maintain valuable and important programs and facilities, within specific boundaries and with built-in safeguards against misuses of this tool. Private businesses and individuals have approached staff concerning sponsoring various programs and facilities. This policy captures an activity previously not subject to guidelines. The Sponsorship Policy could be used as a tool to raise revenue to offset costs of established as well as new programs and facilities. The policy was pulled from the March 3,2009 Council meeting to permit staff to add Section 3.2 setting criteria for evaluating sponsorship proposals. The attached Sponsorship Policy (less Section 3.2) has been reviewed and approval recommended by both the Council Parks and Facilities Oversight Committee (Mayor Braun, Deputy Mayor Wharton and Council Member Perry) and the Parks, Recreation and Beautification Commission. A Sponsorship Agreement Checklist has been developed by the City Attorney's office to be used by the City and interested parties. It is recommended that Council approve the attached policy and direct staff to pursue opportunities for facility and program sponsorships. Attachments: Draft Parks and Recreation Facility/Program Sponsorship Policy. Draft Sponsorship Agreement Checklist. . N:\CCOUNCIL\FINAL\Park Sponsorship Program. doc G-1 . Parks and Recreation Facility/Program Sponsorship ~olicy 1.0 INTRODUCTION: 1.1. Port Angeles Recreation Division receives inquiries from private businesses, individuals and corporations interested in sponsorship of programs, facilities and other aspects of parks and recreation business. The City welcomes partnership opportunities that enhance our ability to deliver parks and recreation services as long as the services and products of those businesses, if applicable, are consistent with and appropriate to our mission. 1.2. It is necessary in a time of shrinking public dollars to seek outside funding in order to maintain valuable and important programs and facilities. 1.3. This policy sets out guidelines for entering sponsorship agreements. Sponsorship is distinct from donations or gifts for which there is no recognition or compensation. 2. PlJRPOSE: 2.1. To outline the guidelines and procedures for entering into sponsorship agreements. . 2.2. To recognize that sponsorships provide an effective means of generating new revenues and alternative resources to support recreation facilities and programs. 2.3. This policy is not applicable to gifts, grants or unsolicited donations in which no benefits are granted to the donor and where no business relationship exists. 3. POLICY AND CRITERIA: 3.1. It is the policy of the City of Port Angeles that: 3.1.1. Sponsorship agreements will comply with guidelines and procedures set forth in the policy. 3.1.2. Sponsorships must support the mission and policies of City of Port Angeles. 3.1.3. Sponsorships will not result in any loss of City of Port Angeles jurisdiction or authority. . G-2 . 3.2. The following criteria shall be considered in evaluating sponsorship proposals: 3.2.1. In general, businesses and organizations are eligible for sponsorships if they meet the following criteria: a) Support the City Recreation Division's mission; b) Sponsorship will relate to the intent/purpose of the facility or park; c) Provide a positive and desirable image to the community; d) Enhance rather than detract from the design standards and visual integrity of the facility; and , e) Sponsorship benefits should be commensurate with the value of the sponsorship; 3.2.2. In general, businesses or organizations are not eligible for sponsorships if they relate to any of the following: . a) Companies whose business is substantially derived from the sale of alcohol, tobacco, firearms or pornography; b) Religious or political organizations; c) Business regarded as "Adult" business; d) Any depiction which gives the appearance or impression that a product or business is endorsed or recommended by City or its officers, agents, or employees; or e) Sponsorship will create a conflict of interest or policy with City. 3.2.3. The Deputy Director of Recreation and involved boards may also consider the following when evaluating a sponsorship proposal: a) The timeliness or readiness of the sponsor to enter an agreement; b) The operating and maintenance costs associated with the proposal; and c) The sponsor's record of responsible environmental stewardship and past involvement in community and City projects. . G-3 4. DEFINITIONS: . 4.1 Parks, Recreation and Beautification Commission (Park Board) - an advisory board to the Deputy Director of Recreation, the Mayor, City Council and other city departments with respect to park and recreation matters. 4.2 Park Facilities - all facilities and land in the park and recreation system of the City under ownership, management and/or control of City of Port Angeles. 4.3 Sponsorship Categories 4.3.1 Type A: Site-Specific Program Sponsorship: A neighborhood business, local merchant or local branch of a corporation sponsors a time limited event or program at an individual recreation facility. 4.3.2 Type B: City wide Program Sponsorship: A local corporation sponsors a time limited program that is held at multiple recreation facilities or has a citywide presence. 4.3.3 Type C: Temporary Logo or Recognition Display Sponsorship: A sponsorship agreement that includes a display of recognition on park property for more than several calendar days and less than one year. . 4.3.4 Type D: Long-Term Sponsorship: A sponsorship agreement that includes the naming of a facility or portion of a facility for a sponsor for more than one year. 5. RESPONSIBILITY: 5.1. The City Council (or designee) is authorized to enter into sponsorship agreements. 5.2. The Deputy Director of Recreation will seek advice from the Parks and Facilities Oversight Committee on proposed agreements. 6. ADVISORY COUNCILS: 6.1. The Deputy Director of Recreation will consult with the Parks and Facilities Oversight Committee and Parks, Recreation and Beautification Commission on aspects of sponsorship that might have an impact on their operation or programs. . G-4 . 6.2. The Deputy Director of Recreation will not approve a sponsorship agreement affecting a city facility on special program area without seeking input from the relevant Advisory Council. 7. SIGNAGE: 7.1. The type, location, size, design, content and duration of any advertising, advertising display or sponsor recognition is subject to approval and therefore will be specified in the contract, permit or agreement. 7.2. Allowed signage and recognition display details, including type, location, size, design, content and duration of display, will be a component of the sponsorship agreement; additional signage requests shall require approval by the Deputy Director of Recreation. 7.3. Freestanding billboards are not allowed in park facilities. 8. SPONSORED MATERIALS: . All sponsored products, materials and services require the Deputy Director of Recreation's approval and must meet the specifications and standards used by City of Port Angeles in the purchase of similar materials. 9. EMPLOYEE PARTICIPATION: No City employee is required to wear clothing with corporate logos or advertising. 10. COMMUNITY SPORTS TEAMS: Businesses and merchants may sponsor community sports teams (soccer, softball, etc.) and are not subject to the Corporate Sponsorship policy. 11. PROCEDURES: 11.1. All proposals for sponsorship must be submitted in writing to the Deputy Director of Recreation. 11.2. The Parks and Facilities Oversight Committee will provide comments and a recommendation to the Deputy Director of Recreation on all submitted proposals. . G-5 11.3. The Deputy Director of Recreation will review the proposal, seek advice from the Parks, Recreation and Beautification Commission, if appropriate, and make a decision on the proposal. G-6 . . . . SPONSORSHIP AGREEMENT CHECKLIST 1. NAME OF SPONSOR o Insert name of company and its business number or name of individual o Sponsor's contact person CJ Nature of entity (sole proprietor, corporation, partnership, etc.) 2. ADDRESS OF SPONSOR o If a corporate sponsor, insert address of its registered office CJ Sponsor's local address o Sponsor's telephone number, fax number and any e-mail addresses 3. DESCRIPTION OF SPONSOR~S BUSINESS ACTIVITIES o Insert brief description if applicable ./ Screen out those disqualified such as "adult" businesses, pornography, sales primarily alcohol/tobacco 4. DETAILS OF SPONSORHIP . o Sponsor Activity ./ Insert brief description o Sponsorship Fee ./ If money is payable, insert amount, installment schedule, etc. o Term of Sponsorship ./ Insert beginning and ending date o Sponsorship Products ./ If supplied, include method of supply 5. RIGHTS OF SPONSOR o Insert permitted promotions and/or signage relating to agreement ./ Needfor permits (signs, food handlers, etc.) ./ For signs: · Location · Size · Permits · Insurance · Installation/Maintenance/Removal 6. INDEMNITYIHOLDHARMLESS . o Needs/Assessment G:\LEGAL\Parks\Park and Rec\SPONSORSlllPCHECKLIST.0331 09.doc G-7 . . . DATE: To: FROM: Subject: FORT ANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO APRIL 7,2009 CITY COUNCIL WILLIAM E. BLOOR, CITY ATTORNEY PUBLIC RECORDS ORDINANCE AND POLICY SUMMARY: The attached ordinance and policy regarding inspection of public records is intended to improve and to clarify, for both the public and City staff, the procedures for submitting and for responding to a request for public records. RECOMMENDATION:_ Conduct first reading of the attached Ordinance and Policy. Discussion: -- This ordinance and policy were prepared for two reasons. First, it has been several years since the City's ordinance on public records has been revised. During that time, there have been some changes that should be incorporated into the City's written procedures. Second, the volume of requests for public records has increased dramatically over the last few years. This emphasizes the need for the City to be efficient, as well as thorough, in responding to records requests. The City's procedure should produce all-inclusive responses to requests for public records. At the same time, the City's process for receiving and responding to records requests should be clear to everyone, uniform, and efficient. This ordinance and policy are intended to achieve those goals. Ifyoll have questions or would like to discuss this, please feel free to contact me at your convenience prior to the meeting. Attachment WEB:dl G:\LEGALIMEMOSIMEMOS.2009\Council.Public Records Ordinance.040709. wpd I - 1 ORDINANCE NO. . AN ORDINANCE of the City of Port Angeles, Washington, amending Chapter 2.74 of the Port Angeles Municipal Code relating to inspection of public records. follows: THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as Section 1. Ordinance 2754, as amended, and Chapter 2.74 of the Port Angeles Municipal Code are hereby amended as follows: Sections: 2.74.005 2.74.010 2.74.015 2.74.020 2.74.025 2.74.030 2.74.035 2.74.040 2.74.050 2.74.060 2.74.07640 2.74.0$50 2.74.060 2.74.09670 2.74.100 2.74.+te080 References. Purpose and Policy. Interpretation and Construction of Provisions. Definitions. Public Records Officer. Request for Records. Requests for Lists of Individuals - Affidavit Required. Rc~pon5c to Requc'5t. RCCOld Copying. RCCOld5 Available fOl I1l5pcct~01l. Index of Public Records - Pilil1g:s Findings. Records Exempt from Public Inspection. No Dutv to Create Records. Record Copying Payment. rayiilcnt of Cost of Tl<11l::>1.1i.pti.Oil oC'v'cibatlm ~vVtlttCll TlallScl1pt fOi COd1t riocccdings. Failure of City. . 2.74.005 - References. All references in this Chapter to Chapter 4Z:H 42.56 RCW shall refer to the section identified as it now exists and as it may hereafter be amended or recodified. 2.74.010 - Purpose and Policy. The purpose of this Chapter is to provide for the adm~llistldtion ofth~ le-quilcmcnt5 [01 public efficient and thorough disclosure and availability of City records as provided in Chapter 4Z:H 42.56 RCW and to establish guidelines and procedures to assure that records are made available to the public for inspection or copying. It shall be the City's policy to assure access to public records and documents in accordance with aoolicable law. COllCClllilll:; tb.c City's govGImnGnt while maintaining thc light ofind~vidual5 to pli vacy. Thi::> policy shallllvt be GOilSU UGd a6 plOY idillg autholity to any City emplOyee to gi vC, scll, 01 plovidc acce-55 to list5 of individualslcquc5tcd fOl commclcialpulposCS. . -1- 1- 2 . 2.74.015 - Interpretation and Construction of Provisions. In applying these rules and Chapter 4Z:+T 42.56 RCW, persons dealing with public records shall interpret these rules and Chapter 4Z:+T 42.56 RCW so that their provisions are construed to promote full access to public records in accordance with aoolicable law, so as to assure continuing public confidence in governmental processes, and so as to assure that the public's interest will be fully protected. 2.74.020 - Definitions. The definitions of "person," "public record," and "writing" contained in RCW 4Z:+T 42.56 are hereby adopted. . 2.74.025 - Public Record~ Officer. The, Cit} Ckrk is du,igllated the, Public RecOld5 Office,l fOl the City of Po It Angcle,s.The City Clerk is the City's Public Records Officer for all City deoartments. exceot the Police Deoartment. The City Clerk may be contacted in oerson at City Hall or via first class mail addressed to the Public Records Officer at City Hall. The Police Deoartment shall designate its own Public Records Officer. The Police Deoartment Records Officer may be contacted in oerson at the Port Angeles Police Deoartment or via first class mail addressed to the Public Records Officer at the Port Angeles Police Deoartment. Each Public Records Officer may designate one or more Assistant Public Records Officer(s). An Assistant Public Records Officer will helo the Public Records Officer as requested and shall carry out all onhe Public Records Officer's duties when the Public Records Officer is not available. The oerson serving as the Public Records Officer may change from time to time. The name and contact information for the current individuals serving as the Public Records Officer shall be oosted at the City Hall and on the City's Website. . 2.74.030 - Request for Records. Any person desiring to inspect or receive a copy of any identifiable public record of the City may make a written request to the City's Public Records Officer. The orocedures for a requester to make a request. and for the City to resoond. are set forth in the attached Exhibit A. Exhibit A is hereby adooted as a Policy of the City. to govern all City Deoartments. Future amendments to Exhibit A may be made bv a Resolution adooted bv City Council. A. Alllc,quest5 fOl public lecolds shall b" nladc iu wIiting.,and ddiveled in pGlSOn 01 by mail. Requests delivued bJ faGsimile" ekGboniGally, tG1epholle, 01 olally WillllOt be accGptGd as valid public, I(,COlds l(,qUGSts. D. The, City will plOv idc <1 public IG~Olds 1 Gquest fOllll that lllay be, used by those lUfU(,sting puLlic lecolJ~. Th(, publi(, r('cold~ 1 GqUGst luay bG submitted on th(, folm plovided by th" City, 01 in anothGl IN rlttGll fOlmat that contaius th" folIo t'v iug infolluation. 1. Th" datG of the IGqaG~t. 2. The nal11G of the IGquC,StOl. J. Th" full addrGs~ ofthG IGquGStOl. 4. ThG tckphonG numbo oftlK IGquu,tOl. 5. A dGsGlfption of the IGquGstcd IGCOld adGquatG to idGlitify it. G. The titlG and date, of thG IGquGstl:d IGCOld, ifJuiOWll. 7. "'vVhetl1Gl tb.(, lCqtt"~tOl intGllds to im;pGGt thG recolds 01 to obtain a photocopy ofthG IGGulds. C. TIle wlittGllrcquest shall be stamped to show the date, and tilue of le,Gc;iVt by -2- 1-3 the rublic RccO!ds Office!. . D. Requests fO! public recO!ds shall be submitted to the rublic Records Officer at 321 East fifth Stteet, r.o. Doxl150, rort An~des, ""If A 98362, 01 his 01 her designee. 2.74.035 - Request for Lists of Individuals - Affidavit Required. In the case of a request for records that may contain a list of individuals, the person making the request will furnish an affidavit either: tA. That states that he/she is not requesting the list for commercial purposes; or 2-,a. That states that he/she is specifically authorized or directed by law to obtain the list of individuals for commercial purposes, and that identifies such law. 2.74.040 - Rv~lJoll~e to Request. A. Within five business days of reed ving a public recold lequc~t in wl~tin~, the rubl~(, Re,coldl, Offi(,e,l 5halllespond by either (1) PlOy iding the leeord, (2) ad'110w lcdgin~ that tll(, City hMl(,(,Gived the lequest and ploviding a lca~ouaLlc cstimate, ofth(, titHe the City will requile to lespond to th" request, (3) denying the pablic lecold leqaest, (4) R~quest clarification oEthe lequest, and/ol (5) leque,~t a dvp05it. Additional time lequiled to lespond to alcqUc,st may be based upon the need to clalify the intent ofthe lGquest, to locate and assemble the infoImation 1 cque1>ted, to notify thir d pcr sons 01 ag(,llGies affected by the 1 equest, or to determine w hethel My oftbe infolll1at~on lcquested is exempt and that a den~a15hould be, made, as to all 01 part of the request. In aclmow lcdging leeeipt of a public rccold leque5t that ~5 ullcleal, the rublic Rccolds Officc,r may Mk the lcquesto! to clarify what infolmation the lcquestol is secLl1g. If the lequvstol fails to clarify thc request, the City need not lespond to it. ' D. The City shall not dwy a lequest fO! identifiable lCCOlds soldy 011 the basi5 that the nquest is oVvlbload. C. Eadl Ciry dep1utlIlwt may designate within its own de,paltulwt veltain "over the GOuntel" lecolds availablc to tilG public fOl immediate inspection witllout the lequilement of a fvuual public lecolds lcquest. In the event a photocopy of "ovcl-tile-eount"'l" Iceold5 is requested, and if the lequested w:o!d is an 81/2" by 14" page 01 smaller, the depaltll1ent shall provide the filSt ten (10) pages frce of chalge. IIoweve,l, ~f the, photocopies exevvJ teu (10) pagGs, tile appl~e,a'ule duplication cost., .,llall be ehalged. D. In the, event a lequest fur publiG leeolds iSleceived afro 5.00 p.lli., the lequest shall be deemed to have 'ueellleGcived on the 11G.I\J business day. D. Request of Continuatioll. A pablie disclosure reque,st may not be eont~llu~llg . in nature. f. RGCOlds format. AllY lCCOlds 01 pOltions of 1 GCOlds \\1ill be p1Uv~dcd to the requestol in the same folmat as they arc I etained, PlOy idcd tilat any d~sclosablc lecVlds Gontaincd on a eomputel 01 otile! dvGtloniG O! nll;,ehan~Gal device shall, at thc d~sG1etioh of tile City, be providcd in printcd fOlm, on disk, 01 ~n another format. IEthG IGquester speclLG5 a format in ~hich the leGOlds should be, disclosed, the City will disclose the ICGOlds in the lequested rollnat if (1) it is detGlmined that disc10sable lCGOlds exist, (2) the City is capable, of plovidiug the lecords ill the fOImat 1 eqaestcd, (3) the f\,)lmat lequested ii>leMOnabk, and (4) thG lequestol pays all fe('i> lcquiled by this poliGY O. Inspection of Recolds. The Ciry' s r('spolli>e to the request shall be deemed complete and tIle City'Sle"pVllse final upon (1) lequestol's insped~vu oEthG leeOlds 01 (2) in -3- . 1-4 . . o IG OGStOl dlat thG photocopiGS G5t.:,d ttpon notifiGatLOll to thG q aG5tOl chooscs to in5p(,ct tho o>ml ph""'cupio> wO" >oqu I ~.d pick-up. 1, the ""nl a '''J tI e "cmd, which thld 01 bl ful payllleu stvr once 1 0 ,eque,ted .. e a ..~. ame d Officer ,hall no'it) thc I eq.e d 'n bo a ail.tblo 10, in"pocbun I P bhc Rtc", , . TI reG"1 , wI, fi ,ocold" t.e · '1 ble f", in,pCelwn. 'c I P' lic Recold, Or--eel, u, I e'''nCd'a, a tOI 'nd lIe uu ." ,e'pond to t Ie I eq u n eaLlo bd wocn thoo oquo> . " aI"o as to llol ,ntcl e, e la dato dud time "'ulna y agie f tl 0 >oc",d, Ill' y bo blohn n?'" m "I' " My appointme,'l d '!t 'poebun v , le,,! emp ")ee . hi, "' b~ .re',gnoo..' f tl- C'ly Clef k', 0 thce, m III '00 . . II nool un =ygi "" day, '1 abun 0 10 , (2) hOtlt appOtl, , fi w i\h tI" d~ y Op" I b I' li!t;d tv nO mOl 0 th~, · 'WO .. . d tl d'r1hlio ReeOfd, Of co>, to inspeet IGeOlds shal G lIT d pOll bet~c~n the lcqoestol au 1 . tu.lly ago 00 u I dnle" Otll" W "e llIu -- . ~ II be made a, ailld.le '0 tre d' e .. etron "a '1 "' 1i, "' lid c"g,~. d thdI1." hom COmp,Iod fol u~pe' 1, tht 0",,1 d "que,t", fa" Reeo" v, "han fuw toen (14) c<<lcnd.. <ky,: fou, !Lou (14) cdlouJ.. dd Y' ,Gquo'l", fuJ · penud 0 f hO ~n Offiw 01 hi, 01 hCI .re,; gllCG, wIth;" d"h.u ~e I elumoJ to tv c""lad tI,c Public ReGut , & 41 0 ~,a1 lablo fol in'pod;on (1 ) I Je I ~CO~ I a ne" "quo> I r u, tI~ of being notifIed that the leGOr d5(2) the h,qOGStOl w~ll nGcd to may so 1111 .. f g .rep..l,nelll, au t d tile O'lgu.. m . '11 be in ane". . ofthe infur mation , "q.eH ,W), d,. anJ tllC pwco" WI. g it i, dctwl> i "cd tb.rt the dr'cJu't 0 d !clion 01 ~ itl.h"lding of - II. If, up0111G ~ lew, 0 1 . ustifieation fur t lG e d 0 d on pall 01 Gllt11dy, t lcn J honld bG GIlIG 1 . 0 . s H b 0 011111 Wllt1llg. il1formatiou s11a e gl v iio 1 M1d COPyill~ rrocGdure-s. full and promptly WitI, the 2.74.050 - ~"~~ d: a,lm~,l ,h,1I maintain o"ope,"~ bui,hall <<I," prote<l pnblic A. E.a 1 I Y. Pd P bra 'cco,"" vtheiaI >oc"' '. . te ferGnce with otl,e, Pobl~e Recolds OffIce, to PlOVl ~ ~iO:l and shallli.ut allow CXCGSSHJ(, 111 1 d G 01 dlsolgalllza;, . ,eGO,d, fi",a .dmdg fthe dcp..lment .nd the Clly. . efv" .nd cvpying dwing 'cgul~ esscntial fullCtr011S 0 . d 1 all be, a v ailabk fal lnSp(' 1 B P.rb!.e leco, '''. . uf . po,,"n ful the COpying .1 bie to any d. , offico hour,. . f Tti" ,h.H bo mado d'a'-'--- 1 . u 1& tl1l1ea5onld.ly ""rop, e. Clry .1(,1 1 h d to the Gxt~nt that t liS I;'ti u o olds o:eGpt I;'ti G11 au dpp,cp,idk p.rbhc,~ 't I' cv,d, lluwO'er, ad,~ge 110 cpoo atiu,", of lho Cr Yi 11 bo cli", gcd fv, thc in'p~livu vf pub Ie< e r Cit; eqrripmcnt to eol'l' D No feG s 1.1 d f. 1 the use by any pel son 0 . . f 1 lie lecOlds all 0 . 1 f 10, pm,iding C"PIC' 0 P,~:hli5hed by tho Cily COullc,Ire", u""":, in.., du.vmIl nvl tll "Acood p.rblic "wr d, ,hall he c bl' R~ul '" 0 thco> md y >equir e · depO"rr tI~ P.rblic Reem .1, 0 thcel E ne Pu IC . . . ~ 1 aloquo>t. I , . . led co,t of !"u"dlllg <OpIC' v . ffic~ m"Y C!.dlge fOHde I p~ lor> pc, coo" vf tho o>bmd tial or in,talllnG^, b.,rs, 110 0 . , cia mcd 0.. 0> Ie w od, makcs a IGqdest ~voa~l~l~i~~lda ~:~n i11stalllllwt of a leGOIdslGqncst 15 uO 1 of the rGqucbt as It .1S pI fuifill the, bala11ce of th~ lequest. the City is liOt oblIgated to 2 74060 - Rocold, A '~I~~e:~,c~;;p~~i:~ilable Ern ptrblk :~Pt;~~I~:n~ ~.~y~:~ :All ublle 1(,,,,01 5 Od din Cllapte15. 0' Ie" 0 th~' ~ i,e c",;'pl r. um p.rbl;~ ~c~~: ~l::::~: ''; a,hinglu" Sldk Cnn,tilnlion" 01 the uu ~ IC 274070 01 t1(, III 10.97 RCW, rA v 00 0 , ease law illtelplet~ng MId lat'V5. . -4- 1-5 2.74.076 ~ - Index of Public Records - ~ Findin!!s. . A. Index of Public Records - filings Findin!!s: 1. Ch 42-:+1-42.56 RCW requires all cities and public agencies to maintain and make available a current index of all public records. 2. RCW 42.17 .260(4)( a) 42.56.070(4)( a) provides that if maintaining such an index would be unduly burdensome, or would interfere with agency operation, a city need not maintain such an index,; but it must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome or interfere with a!!encv operations. 3. The City of Port Angeles is comprised of seven departments, their divisions and subdivisions, which maintain separate databases and! or record keeping systems-for the illdeAillg of IC~eold~ and infolll1ation. 4. Because the City has records that are diverse, complex and stored in multiple locations and in multiple formats and/or databases, it is unduly burdensome, if not physically impossible, to maintain a central index of records. 5. The City of Port Angeles will make available for inspection and/or copying all public records, including any indexes that are maintained by the City's departments. divisions and subdivisions. pursuant to the Public Disclosure Act, Ch. 42-:+1- 42.56 RCW and this chapter. B. Order regarding Public Records Index. Based upon the findings set forth above and pursuant to RCW 42.l7.260(4)(a) 42.56.070(4)(a), the City Council orders the following: 1. The City of Port Angeles is not required to maintain a current index of public records dne to findings of tIle Cfty Couneil; the requirement is unduly burdensome and such a list is nearly impossible to create and/or maintain, and 2. Pursuant to Ch. 42-:+1- 42.56 RCW and this chapter, the City of Port Angeles shall make available for public inspection and/or copying all public records and any indexes of public records maintained by the City's departments. divisions and subdivisions. to the extent not exempt from inspection and/or copying pursuant to RCW 42,17.J 1042.56.210 or other applicable law. . 2.74.0SB ~ - Records Exempt from Public Inspection. A. All public records identified as exempt from public disclosure in Chapters 42-:+1- 42.56, 10.97, 4J.4J RCWor and records protected from public disclosure by the United States or, Washington State laws. statutes. re!!Ulations. or Constitutions or the case law interpreting said laws are exempt from disclosure under this Chapter. The City need only disclose records to the extent required or permitted by state or federal law and nothing in this Chapter shall be interpreted as requiring the disclosure of any record that is not subject to disclosure by state or federalla~. Gene1all:y, any ie('Oid, 01 pOition thelcof, that is cxempt flom disclosule ~ill not be discloscd, and ~ll[olulation eoutained iu tltc ice01dsll1ay be iemovcd to the eAtellt nGee55aiy 01 penni55ibk by la~. 2.74.060 - No Dutv to Create Records. D. The City will not create records or documents in response to a request for public records that do not exist at the time the request is made. -5- . 1-6 . i, 2.74.696 70 - Record Copying Payment. Payment for the cost of reproduction of all public records shall be made at the time the public records are made available to the requestor. 2.74.100 - r aYll'lwt ofCvst ofTrauseript~on of V ubatim Written Trallselipt for Court rroeeeding~. A. V/hwever the C~ty isrequ~rcd to fJl"pare a verbat~lll written tiallseript of any proceeding ofUle City irllcspo1l5e to a Vvrit ofre~iew or oHler ad~ou filed in the Superiol Comt 01 any Onll.l State 01 federal eotH t, the cost of preparing the 5ame shall b.::, bome by the palty filing the action. The part} filing such aet~on shall paY to the City Clerk the estimated cost of the pleparation of the trauseript (as establish"d by the City Clerk), incltld~ng eOjJyil1g eoMs, and the City Clerk shall thereafter make a pro~ision f01 the preparation ofth" trauseript. D. ShOuld the a.::,tual cost ~u'::'alled by the Cit, in preparation of til'::' transcript exceed the amount dcp05~ted ~ ith the City Ckrk, the par ty ruaking such deposit 511all be required to r Glmbulse the City fOl such additional alllount w ~thin t.::,u (10) days of notifIcation nlat such amount i5 dtK,or prior to the timc the trel11ser~pt i5rcquired to b.::, filed with the eOUlt, whichever oeeu15 fust. Should the actual cost ~rleUlled by the City be lc55 than the, estimated GOst depm,~ted, such credit due 5hall Le lcimbur5cd by thc City to th.::, party making the lequest. C. Requcsts for transcription of dispatch tapG5 or other departnle.lit reGOld~ugsnot othCl wise exempt shall be in t'Vliting and directed to thc sup.::,r v i50r ofthc records di vision ofthe police department. The supelvi50r shall e"tabl~sll the e5timated cost of pleparatioll of the tra1l5el~pt and make PlOy is ion for the preparat~on ofthc tran~Glipt in accordance with subsections A and D. . 2.74.tte 080- Failure of the City. Failure of the City to fully comply with any provision of this chapter shall no~ result in any liability imposed upon the City other than those outlined as Dfovided in Ch. 4:Z-:-B 42.56 RCW. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction ofthe scrivener' s/c1erical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 - Effective Date. This ordinance, being an exercise of an administrative function, is not subject to referendum. This ordinance shall take effect five days following the . -6- 1- 7 date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of April, 2009. '- MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: April , 2009 By Summary G:\Legal ~ Backup\ORDINANCES&RESOLUTIONS\ORDINANCES.2008\50 - Inspection o[Public Recoros.040709-Ver B.wpd April 3, 2009 -7- 1-8 . . . . . . Exhibit "A" CITY OF PORT ANGELES, WASHINGTON POLICY REGARDING PUBLIC RECORDS REQUESTS 1. OVERVIEW OF THE PUBLIC RECORDS ACT A. Purposes of this Policy. The purpose of this policy is to establish procedures to assist Requesters in making public records requests and City staff in responding to them. The goal of this policy is to promote efficient and thorough access to the City's records in accordance with applicable law. This policy shall be available at City Hall and posted on the City's Website. ll. GENERAL PROVISION AND INFORMA nON A. Definitions. 1. "Act" refers to the Public Records Act, at Chapter 42.56 RCW. 2. "City" refers to the City of Port Angeles. 3. "Electronically redact" means redacting information from copies of electronic records in such a way that the exempt information is permanently removed from the copy and cannot be in anyway recovered. 4. "Exempt information" means any information that may be redacted pursuant to the Public Records Act and/or other applicable law. 5. "Metadata" is data about data. It is typically generated by programs that create electr6nic documents, and is attached as part of that document as hidden text. It includes information describing aspects of actual data items, such as name of the author, formatting, content, editing history, and origins of the document. It can be displayed through tools in the program that created the document. 6. "Native Electronic Format" means the electronic format an electronic record originally exists as. For example, a Word document's native formation would have the ".doc" extension. 7. "Policy" refers to this policy for the Public Records Act. 8. "Reasonably locatable" means an electronic record that can be located with typical search features and organizing methods contained in the City's current software. 9. the Act. "Records Request" means a request for public records made to the City pursuant to -1- 1-9 Exhibit "A" 10. "Requester" means the person or entity that has made a records request to the City. . B. Location. The City's Public Records Officers are located in City Hall. Port Angeles City Hall is located at: 321 East 5th Street Port Angeles, Washington 98362 City Hall is open 8 a.m. to 5 p.m., Monday through Friday, except legal holidays. C. Public Records Officer. Public records requests must be made to the Public Records Officer. The City Clerk is the City's Public Records Officer for all City departments, except the Police Department. The City Clerk may be contacted in person at City Hall or via first class mail addressed to the Public Records Officer at City Hall. The Police Department shall designate its own Public Records Officer. The Police Department Records Officer may be contacted in person at the Port Angeles Police Department or via first class mail addressed to the Public Records Officer at the Port Angeles Police Department. In addition to accepting requests for records, the Public Records Officer is available for assistance and information about the City's records. . The Public Records Officer may delegate specific responsibilities to City staff, but remains ultimately responsible for overseeing compliance with the Act and the Policy. The Public Records Officer shall: 1. Be responsible for implementing the City's process for responding to public records requests; 2. Serve as the principal contact point with any Requester who has made a records request to the City, unless the Public Records Officer has delegated these responsibilities for a particular records request to an Assistant Public Records Officer; 3. Coordinate City staff, and generally ensure compliance with public records disclosure requirements; 4. Make the final decision, in cooperation with the City Attorney, as to whether a particular record is subject to an exemption. D. Preservation and Retention of Records. 1. All public records are and shall remain the property ofthe City. Outgoing officials and employees shall deliver such records to their successors. 2. The City shall comply with state and federal laws affecting public records, including but not limited to the guidelines promulgated by the Secretary of State Division of Archives and Records Management. Public records are preserved, stored, transferred, destroyed, and otherwise managed only in accordance with the Public Records Policy, the City's Records Management Policy and applicable state and federal law. . -2- 1-10 . . . Exhibit "A" 3. Nothing in this Policy prevents the City from destroying records in accordance with RCW 40.14. But if a records request is made at a time when such record exists but is scheduled for destruction in the near future for any reason, the Public Records Officer shall retain possession of the record, and may not destroy or erase the record until the request is resolved. 4. Public records shall be protected during inspection by the public as set forth in section V paragraph A.3 and A.4, below. E. Index of Public Records. For the reasons stated in Ordinance 3213 and Ordinance _, incorporated herein by reference, the City finds that it would be unduly burdensome and would interfere with City operations to maintain an index of records. The City will make available for public disclosure all indices which may at a future time be developed for City use. ill. REQUESTING RECORDS A. How to Make a Public Records Request. Public records may be inspected or copies of public records may be obtained by the public at City Hall upon compliance with the following procedures: All records requests must be made to the Public Records Officer. All subsequent communications from a Requester should also be directed to the Public Records Officer, unless an Assistant Public Records Officer has been delegated the responsibility for a particular request. To avoid confusion or miscommunication, a request for public records should be made in writing. For the convenience of the public, the City provides forms for records requests. A request form is available at City Hall and on the City's website. The City encourages, but does not require Requesters to use the form. A request may be mailed, faxed, emailed, or delivered in person to City Hall. In the event a request is not made in writing, the Public Records Officer shall confirm in writing to the Requester the details of the request. A request for records should include the following information: 1. The date of the request. 2. The name of the Requester. 3. The full address of the Requester. 4. The telephone number of the Requester. 5. A description of the requested record adequate to identify it. 6. The title and date of the requested record, ifknown. 7. Whether the Requester intends to inspect the records or to obtain a photocopy of the records. -3- I - 11 Exhibit "A" IV. RESPONDING TO RECORDS REQUESTS . A. Instructions to City Staff - Procedures for Responding to Requests. All public records of the City are available for disclosure except as otherwise provided by law. We serve the public when responding to requests for public records. Staff should strive to efficiently, accurately and thoroughly respond to each request. As with all other services provided by the City, our goal is to go "above and beyond." 1. Contact Person. The contact person with the public for all public records requests shall be the Public Records Officer. Requesters who have questions should be directed to the appropriate Records Officer. 2. Date and Time of Request. Immediately upon receiving a request, the Public Records Officer shall apply a stamp showing the date and time the request was received. 3. Only Existing Records. The City is not required to create a record in response to a records request. If a request does not identify an existing record, contact the Public Records Officer for instructions. 4. Over the Counter Records. Each Department ofthe City shall establish a procedure for "over the counter" records. Such records may be provided immediately in response to a request. Generally, over the counter records can be defined as those readily identifiable, located at a single source (does not require searching multiple files or departments), and the document is routinely made available to the public. . 5. Five Day Response. For requests for records not within the "over the counter" category, within five business days of receiving a records request, the City shall respond by: a. Notifying the Requester that the documents are available; or b. Sending an "Acknowledgment Letter" acknowledging that the City has received the request and providing a reasonable estimate ofthe time the City will require to respond to the request. A copy of this public records policy, or a summary thereof, shall be included with each Acknowledgment Letter; or c. Requesting clarification, as outlined in Additional Time for Response, below; or d. Denying the Records Request. In a "Denial Letter," the City should include an exemption log, as described in Section II-G-2, if any responsive exempt records exist. 6. Additional Time for Response. Additional time for the City to respond to a request may be based on the need to: a. Clarify what documents are being sought in the request; b. Locate and assemble the records requested; c. Use the requested record in the City's normal course of business ; d. Notify third persons or agencies affected by the request; or e. Determine whether any part of the records requested is exempt and that a denial should be made as to all or part of the request. . -4- 1-12 . . . Exhibit "A" 7. Unclear Requests. ill acknowledging receipt ofa records request that is unclear, the City may ask the Requester to clarify what records the Requester is seeking. If the Requester fails to clarify the request, the City may deem the request abandoned and need not respond to it. 8. Large or Complex Requests. When a records request is for a large volume of records, or when a records request involves complex searches or searches requiring manual sorting of numerous files, the City may elect to provide records on an installment basis. ill such case, the Public Records Officer should provide a reasonable estimate in the Acknowledgment Letter when the first installment will be available. At the time the first installment is reviewed or copied, the Public Records Officer will estimate when the second installment will be available, and continue on that basis until the entire request has been completed. If a Requester does not contact the Public Records Officer within 15 days to arrange for the review of the first installment, the City may deem the request abandoned and stop fulfilling the remainder of the request. 9. Identity of the Requester. The City may ask a Requester for personal identification only when the law makes a record disclosable to a specific person. . 10. Requests for Verification of Customer illformation. A customer service employee may only verify whether a customer is or has been a customer of the City. Any other request for verification shall be forwarded to the Public Records Officer. If a customer wishes to have the City verify his or her address, the customer shall provide the City a statement in writing authorizing the City to provide that verification. This authorization shall be construed as applicable to all requests for verification, unless the authorization is expressly limited to particular Requesters. 11. Procedures for Conducting Searches for Public Records. Except for over the counter records, the Public Records Officer will poll all City departments to determine what records, and the quantity of records, each department may have that fall within the scope of a records request. Each department shall search all records within its control, including all types of storage media. Each department shall respond to the Public Records Officer within 4 business days. It is important to be prompt! After receiving and organizing the responses from each department, the Public Records Officer shall prepare a schedule for production of the records. The Public Records Officer shall notify each department when the records from that department are due. Each department then shall organize its activities to comply with the schedule prepared by the Public Records Officer. Again, it is important to be prompt! ill some instances unexpected events may interrupt the schedule. ill such instances, it is important to immediately contact the Public Records Officer. -5- 1-13 Exhibit "A" 12. Requests for Electronic Records. Electronic records, like paper records, are "public . records" subject to the Public Records Act, but it is not always feasible to redact exempt information from electronic records when the records are still in their Native Electronic Format. Thus, to protect exempt records, it will sometimes be necessary to either print the record and redact it by hand, or convert the record into an electronic format that can be electronically redacted. If the Records Request includes requests for electronic records, the Public Records Officer may propose a list of search terms based on the records request to the Requester to assist the City in its search of responsive records. a. Non-exempt reasonably locatable electronic records are subject to disclosure. If the Requester has requested an electronic record but has not specified any particular format, the City may produce the record in paper format with any necessary redactions. If a Requester requests a copy in electronic format, the records shall be copied onto a compact disc or other available medium. If the Requester requests to review the record or has requested a copy but lacks the necessary software to review the record in electronic form, the City may make a computer available to allow the Requester to review the record electronically, if equipment to do so is available without disrupting the usual work of City staff. b. Electronic records containing no exempt information. Electronic records that do not contain exempt information (including any metadata) shall be produced in their Native Electronic Format if requested in that format. c. Electronic records containing exempt information. . i. Records. When a record contains exempt information, the exempt information shall be redacted from the copy provided to the Requester. Redactions may be made by either printing the record and redacting exempt information by hand or converting the record into an electronic format that can be electronically redacted and electronically redacting the exempt information. Alternatively, if the Requester wants the record in its native electronic format, then the City shall treat the request as seeking customized access, to be handled in the manner described in Section iii below. Comment. It is usually not possible to electronically redact information from a record in its native format. In such instances, it will be necessary to print the record and redact, or convert the record into an electronic format that can be electronically redacted and electronically redact the exempt information, or provide for customized access. ii. Databases. If the City can generate a report from the database with the requested non-exempt information through the standard process it uses for creating reports from this database, then the City shall generate a report with the specified information and handle the request as it would any request for an electronic record not containing exempt information. If the request requires additional steps, then the City shall treat the request as seeking customized access, to be handled in the manner described in Section iii below. Comment. When a request is for information contained in a database, the City should consider the effort and expense necessary for creating a report with the requested information . -6- 1-14 . . . Exhibit "A" when responding. If the City regularly generates reports from the database and can generate a report from the database with the requested non-exempt information through the standard process it uses for creating reports from this database, then the City shall generate a report with the specified information. This is true even if the information would not typically be included in a report the City normally generates. If, however, it would take additional programming or other steps to generate a report, then the City may treat the request as one requiring customized access. The City should get the Requester's commitment to pay for this access before it incurs the cost. 111. Customized access. (A). Creating a new record. When a Requester seeks an electronic record in its native format that contains exempt information, the City shall redact the exempt information by creating a new record in the native format without the exempt information, provided that the Requester agrees to pay for the costs of this customized access. The City may also choose to create a new record as the most cost-effective way to redact information, provided that the Requester consents. Comment. The Public Records Act does not require public agencies to create records in response to a public records request. Creating a new record, however, may be the only way to allow access to an electronic record in its native format when the original record contains exempt information that must be redacted. There are also times when creating a new record may be the most cost-effective way for the City to redact exempt information from an electronic record. For example, in a spreadsheet it will often be easier to create a new spreadsheet without a column that contains exempt information, rather than print and redact the column by hand. Under these circumstances, if the Requester consents, the City should consider this option without charging the Requester. . (B). Computer programming. If the Requester seeks information from a database that requires additional programming to generate a report with the requested information, the City may provide this customized access, provided that the City possesses the technological capability to do such programming and provided that the Requester agrees to pay for the costs of this customized access. If a Requester seeks access to the actual database itself and additional programming is required to allow this access or to insure the Requester cannot access exempt information, the City may provide this customized access, provided that the City possesses the technological capability to do such programming and provided that the Requester agrees to pay for the costs of this customized access. Under no circumstances shall a Requester be given access to a database if it is not possible to protect exempt information. (C). Metadata. If a Requester seeks metadata from a record that contains exempt information and the City possesses the technological capability, the City may provide a report containing that metadata with all exempt information redacted. 13. Notice to Third Parties. If a public record contains personal information that identifies an individual or organization or contains information that pertains to an identified individual or organization, and if the City is uncertain whether an exemption applies to the record, or part of it, the City may notify that individual or organization by sending the third party a "Notice of Request" -7- 1-15 Exhibit "A" letter. The City may send this notice to the individual or organization if releasing the information . could damage the individual or organization, or government operations, or is not in the best interest of the public. The notice should include: a. The record being requested; b. The date the City intends to release the record; and c. Notice that the City will release the record by the specified date if the contacted party does not obtain and serve on the City a temporary injunction, restraining order, or similar court order. This procedure shall not create any rights to third parties to such notice. This procedure will not be used to unreasonably delay responses to records requests. Comment: This procedure should not be followed unless there is a bona fide question whether an exemption applies. 14. Notice to Requester. The City may also send a written notice to the Requester notifying them that: a. The individual or organization whose personal information is contained in the requested public record has been notified; b. Notice that the City will release the record by the specified date if the contacted party does not obtain and serve on the City a temporary injunction, restraining order, or similar court order; and c. Ifthe contacted party does obtain and serve on the City a temporary injunction, . restraining order, or similar court order, disclosure may be denied. 15. Procedures for Internal Tracking of Public Records Requests. a. The Public Records Officer shall be responsible for tracking the progress of requests for public records. b. The Public Records Officer shall notify City record holders when a request for public records has been received and to preserve all relevant records. c. A form for tracking public records requests shall include the date the request was received; the date the 5-day letter was sent; the date estimated for completion; the identity of person charged with managing the search; all persons contacted to search for records; a summary of search efforts; and the date(s) the records were produced. d. Each department shall implement a system to track over the counter records requests. Each department shall send a summary of over the counter records requests to the Public Records Officer each month. 16. Costs. Costs associated with producing public records are specified in Chapter 3.70 of the Port Angeles Municipal Code, as may be amended from time to time. The City may collect a deposit of up to 10% of the projected cost before creating customized access. . -8- 1-16 . . . Exhibit "A" B. Exemptions. After the City has gathered responsive records, the City shall determine whether an exemption applies to all or part of a record. The City need not make available for inspection and copying records exempt from public inspection and copying under Chapter 42.56 RCW and/or other provisions of state or federal law, statute, or regulation. The exemptions found outside the Public Records Act that are most likely to potentially exempt records held by the City include (in alphabetkal order): Abstract of driving record Attorney-client privilege (including work product) Child victims and witnesses - protection of identity Conviction and criminal history information Deliberative process Disclosure of identity of suspect to victim Documents regarding discipline/retirement of judges HIP AA Privacy Rule Identity of local government whistleblower Investigative records Jail records and booking photos Limits on Use and Disclosure of Social Security Numbers. Medical records Municipal officer disclosure of confidential information prohibited Records identifying child victim of sexual assault Records identifying the location of archaeological sites Reports of child abuse/neglect Rights of child victims and witnesses - addresses Unfounded allegations of child abuse or neglect This list is provided for information. The City is not bound by or limited to these exemptions. C. Additional Procedures for Exemptions. 1. When exempt portions of Public Records can be redacted, the remainder thereof shall be open to public inspection and copying. -9- 1- 17 Exhibit "A" 2. Exemption Log. If the City determines that all or part of a record is subject to an . exemption, the City shall so inform the Requester in writing, including: a. A description of the exemption; b. The type of record being withheld; c. Ifnecessary, a short explanation of why it applies to the record (or part) being withheld; d. The date the record was created; e. The number of pages; and f. The author, or other means of sufficiently identifying particular records without disclosing protected contents. 3. Where the use of any identifying features would reveal protected contents, the City may designate the record with a numbered sequence. 4. Pursuant to the Act, the City reserves the right to seek to enjoin the examination of any specific record, the examination of which the City determines would clearly not be in the public interest and would substantially damage any person or would substantially damage vital governmental functions. V. INSPECTION OF RECORDS A. Inspection of Records. 1. Notice of Availability. When the records responsive to the request (or the first installment) are available for inspection, the Public Records Officer shall send the Requester a "Notice of Availability" letter. Ifthe Requester fails to contact the City within 15 days ofthe mailing of this letter, the City may treat the request as abandoned. When the City is producing in installments, this letter shall also provide an estimate of when the next installment will be available. . 2. Response by Requester. If the Requester does not review the records at the time scheduled with the Public Records Officer, does not contact the Public Records Officer to arrange for payment, or does not request additional time to review the records within 15 days after the Notice of Availability Letter was sent, the City may consider the Records Request abandoned. 3. Protection of Records. In order that Public Records maintained on the premises of the City may be protected from damage or disorganization as required by the Act, the following procedures and practices are hereby instituted: a. No Public Records shall be removed from City Hall without the Public Records Officer's permission; b. Inspection of any Public Records shall be conducted in the presence of the Public Records Officer or designated staff; c. No public record may be marked, defaced, tom, damaged, destroyed, unreasonably disorganized or removed from its proper location or order by a member of the public; . -10- 1-18 . . . Exhibit "A" d. Public records maintained in a file jacket or binders, or in chronological order, may not be dismantled except for the purpose of copying, and then only by City staff; and e. Public records ofthe City may be copied only on the copying machines of the City unless other arrangements are made by the Public Records Officer. 4. Loss of Right to Inspect. Inspection shall be denied and the records withdrawn by the Public Records Officer if the Requester, when reviewing records, acts in a manner which will damage or substantially disorganize the records or interfere excessively with other essential functions of the City. B. Deposits for Copying Public Records. When determining whether to request a deposit, the City shall consider the cost of making the requested copies and any payment history ofthe Requester, as well as the administrative burden of seeking a deposit. C. Closing the File. Once all copies of requested records have been provided to the Requester, or the request has been abandoned, the Public Records Officer shall mail the Requester a "Closing Letter" informing the Requester that the City has fully responded to the Records Request. Upon receipt of the Closing Letter, the Requester should immediately inform the Public Records Officer if the Requester does not think the City has fully complied, or needs additional time to review the records. If the Requester does not respond within ten business days after the Closing Letter was sent, the City may treat the matter as closed. VI. REVIEW OF ASSERTED EXEMPTIONS A. A Requester who objects to the initial denial or partial denial of a records request may ask the Public Records Officer to review the decision. Such a request shall be made in writing, should reasonably identify the written denial to which to Requester objects, and should state in general terms the reason for the objection. Such reasons include, but are not be limited to, a claim that an exemption does not apply, or if an exemption does apply, a request to waive the exemption. B. Within five business days, or within such other time as the City and the Requester mutually agree to, the Public Records Officer shall review the objection and shall either meet with the Requester or reply in writing to the Requester. The Public Records Officer shall either affirm or reverse the denial. C. If the Requester is not satisfied with the decision of the Public Records Officer after the review provided in the preceding paragraph, the Requester shall so notify the Public Records Officer in writing. The Public Records Officer then shall promptly provide the Requester's objection and any other relevant information to the City Manager. The City Manager, within five business days, or within such other time as the City and the Requester mutually agree to, will consider the objection and either affirm or reverse the denial. That concludes the administrative review process. -11- 1- 19 Exhibit "A" VII. DISCLAIMER This Policy is not intended to expand or restrict the rights of disclosure or privacy as they exist under state and federal law. Nothing in this Policy is intended to impose mandatory duties on the City beyond those imposed by state and federal law. Except where these guidelines are mandated by statute, the guidelines in this policy are advisory only and shall not impose any affirmative duty on the City. The City reserves the right to revise or change the policy from time to time. G:ILegal_BackupIORDINANCES&RESOLUTIONSIORDINANCES.2008150 - Exhibit A-Public Records Policy.040709-VerB.wpd -12- 1-20 . . . . . . CITY OF PORT ANGELES SUMMARY INFORMATION REGARDING PUBLIC RECORDS REQUESTS It is the policy of the City of Port Angeles to provide efficient and thorough access to the City's records in accordance with applicable law. This summary is intended to give the basic information citizens need to make public records requests. However, this is only a summary. Complete copies of the City's public records ordinance and policy are available at City Hall and on the City's website. All records of the City are located at City Hall. Port Angeles City Hall is located at: 321 East 5th Street Port Angeles, Washington 98362 City Hall is open 8 a.m. to 5 p.m., Monday through Friday, except legal holidays. To request a public record, contact the Public Records Officer. The City Clerk is the City's Public Records Officer for all City departments, except the Police Department. The Police Department has its own Public Records Officer. The Public Records Officers are available for assistance and information about the City's records. A request may be mailed, faxed, emailed, or delivered in person to City Hall. However, to avoid confusion or miscommunication, a request for public records should be made in writing. For your convenience, the City provides forms for records requests. Forms are available at City Hall and on the City's website. If you want a public record, please include the following information in your request: the date, your name, your full address, your telephone number, a description of the requested record adequate to identify it, the title and date of the requested record, ifknown, and whether you want a copy of the record or you want just to view it. Each Department of the City has a procedure for providing "over the counter" records. Such records may be provided immediately in response to a request. Generally, over the counter records are those that can be readily identifiable, located at a single source (does not require searching multiple files or departments), and the document is routinely made available to the public. If you think the record you want might be an over the counter record, please contact the City department that would have control of the record. If you make a request and are not immediately provided with an over the counter record, the Public Records Officer will contact you about your records request within five business days after receiving your request. Usually, the Records Officer will send you an "Acknowledgment Letter" acknowledging that the City has received the request and providing an estimate of the time when your records will be available. -1- 1-21 I I Sometimes records requests are unclear. In such cases, the Records Officer may ask you to clarify . what records you are seeking. Most records of the City are available for public inspection and copying. However, some are not. You should understand that both state law and federal law place restrictions on access to certain records. If any such limitations apply to a record you have requested, the Public Records Officer will provide an explanation. The Public Records Officer will contact you when the records you have requested are available for inspection. Sometimes, the records will be provided in installments. After the Public Records Officer notifies you that the records are available, you should respond within 15 days. If you ignore the notice and fail to respond, the City may treat the request as abandoned. If you want copies of public records, there is a copy fee. . G:\LEGAL\Public Records Act\Summary.Public Records Ordinance and Policy.040109.wpd . -2- 1- 22 LEAGUE OF WOMEN VOTERS@ OF CLALLAM COUNTY P.O. Box 982 Port Angeles, W A 98362 . . My name is Penney Van Vleet and, in my position as President of the League of Women Voter ofClallam County, I wish to speak to you again about the Public Records . Ordinance and Pollcy. Throughout our 89 years we have been an active champion of openness in government. Our principles include the requisite that "government bodies protect the citizen; s right to know by giving adequate notice of proposed actions, holding open meetings and making public records accessible. There have been paradigm shifts in the history of democracy and I believe that the Freedom ofInformation Act, passed in 1966, the 1972 Federal Advisory Committee and the l~n6 Sunshine Act shifted the burden of proof from the individual to the government. The "need to know" standard was replaced by a "right to know" doctrine. These laws or the principles behind them are neither RepubHcan or Democrat, iiberal or conservative; nor should anyone feel that this is a them versus us issue. The goal of these iaws are to oniy make it easier for people to access city government so that they may be more informed about what their city is doing and that they may be involved in a.more meaningfui and knowledgeabie way. A weli-educated public and ethicai offidals are essential to good government. In Chapter 2 of the Public Records Act of Washington State it reads: "The people of this state do not yield .their sovereignty to the agencies that serve them. The people, in .. deiegating authority, do not give their pubiic servants the nght to decide what is good for the people to know and what is not good for them to know. The people insist on remaining Informed so that they may maintain control over the instruments they have created. Mindful of the right of individuals to privacy and of the desirability of the . efficient admInistration of government; tuii access to information concerning the conduct of government on every level must be assured as a fundamental and necessary precondition to the sound governance of a free society." The public records subdivision of this chapter of the iaw shaH be iiberally construed and its exemptions narrowly construed to promote this public policy. Even though open examinatIon of pubHc records may cause inconvenience or embarrassment to pubHc officials and others, the courts have enforced this policy by liberally construing the Act's disClosure provisions and narrowly construing its exemptions. The act piaces the burden on the agency of proving a record is not subject to disclosure or that its estimate of time to provide a full response is "reasonable." The act also encourages disclosure by awarding a requestor reasonabie attorneys fees, costs and a daily penalty if the agency fails to meet its burden of proving the record is not subject to disclosure or its estimate is not "reasonable." An additional incentive for disclosure is that agencies are shielded from liability under the law if they disclose redords. The agency should recognize that fulfilling public records requests is one of the agency's duties, along with its others. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Nonspecific claims of exemptions such as "proprietary" or "privacy" are insufficient. _ The Model Ordinance from the State Attorney General's office states that training is critical. The act is complicated, and compliance requires training. Training can be the difference between a satisfied requestor and expensive litigation. The Attorney General's office strongly encourages agencies to provide thorough and ongoing training to agency staff on public records compliance. All agency employees should receive basic training on public records compliance and records retention: public records officers should receive more intensive training. Many local governments rely on already enacted state statutes, which Port Townsend does by referencing the Washington State Statute in a very brief ordinance. Some municipalities have their own open government ordinances. I printed out the Benicia, CA ordinance which was featured in a League publication because their law was the culmination of months of research and review by a local sunshine committee composed of interested citizens. There have been many changes since the 1 st reading of this ordinance and some of you are seeing this for the first time. Your existing ordinance does not need to be changed immediately so you could ask for it to be tabled or have another reading. But if you feel that you must pass the ordinance this evening we would strongly suggest that in the very near future you consider creating a committee of interested and knowledgeable citizens, and Council Members to write a comprehensive Sunshine Law which incorporates Public Access to Meetings (including conduct and disclosure of closed session discussions and actions), Public Records and Ethics. Chapter 4.04 IN GENERAL Page 1 of3 il,. TOe iI <' ) ! > Chapter 4.04 IN GENERAL Sections: 4.04.010 Goal. 4.04.020 Findings and purpose. 4.04.03Q Fundamental rights. 4.04.040 Copies to be provided. 4.04.Q50 Definitions. 4.04.010 Goal. It is the goal of this title to make it easier for people to access city government so that they may be more informed about what their city is doing and so that they may be involved in a more meaningful and knowledgeable way. Open meetings, easier access to public records, ethical guidelines and a watchdog commission will help increase the public trust and confidence in the city government and will increase the public awareness and knowledge about their government. A well-educated public and ethical officials are essential to good government. (Ord. 05-06 ~ 1). 4.04.020 Findings and purpose. The city council finds as follows: A. The Ralph M. Brown Act states: "The people of this State do not yield their sovereignty to the agencies which serve them." B. It is the city's duty to serve the public and to accommodate those who wish to obtain information about or participate in the process of making decisions. C. Elected city officials, commissions, boards, advisory bodies and other agencies of thg city exist to conduct the people's business. This title is intended to assure that the deHb~rat;0ns these bodies and the city's operations are open to the public. D. This title is intended in part to clarify and supplement the Ralph M. Brown Act and the California Public Records Act to assure that the people of 11,e city of 8enlcia can be fully informed and thereby retain control over the instruments of local government in their cITy. E. This title is intended to list and implement fundamental rights of each member of the public. (Ord. 05-06 S 1). 4.04.030 Fundamental rights. Fundamental rights of each member of the public include, but are not limited to: A. The right to receive meaningful, advance notice of agendas and packets of all meeting materials. B. The right to attend, listen to and participate in all meetings without cost, signup, giving name or address or any persona! information. C. The right to speak with a meaningful amount of time on every agenda item separately, including each consent item, closed session or any report items without being required to sign up, give his/her name, or address, or any other information. D. The right to interrupt the body for a point of order or darmcation except to U-16 extent t":.at it becomes unduly disruptive. E. The right to speak on any subject not on the agenda so long as the subject relates to the business of the body. F. The right to criticize the body or members for their official actions or inactions, during public comment or by holding signs except to the extent that it becomes unduly disruptive. G. The right to pun consent agenda items for public review and discussion. H. The right to comment on every agenda item either during the public comment period on http://www.codepublishing.com/ca/benicialBenicia04/Benicia0404 .html 3/31/2009 Chapter 4.04 IN GENERAL Page 2 of3 that item, under the general public comment period or in writing. /. The right to use presentation tools when commenting. A plaque listing these rights will be placed at the entrance of the council chambers. These rights shall be read aloud by the presiding official to the public at the start of each meeting unless the rights are posted in the meeting room. If the rights are posted, the presiding officer may state the rights are posted instead of reading them. (Ord. 05-06 ~ 1). 4.04.040 Copies to be provided. The office of the city attorney shall provide any person with a copy of the Brown Act or Public Records Act or this title without charge. (Ord. 05-06 ~ 1). 4.04.050 Definitions. The following words and phrases, whenever used in this title, shall be construed as hereafter set out unless it shall be apparent from the context that they have a different meaning. Unless defined herein, the definitions in the Ralph M. Brown Act and the California Public Records Act and related laws shall govern. A. "Agenda packet" means the nonconfidential portion of a body's agenda-related materials. "Agenda packet" includes materials that: 1. Were distributed by the city to a majority of the members of a body prior to or at the meeting; and 2. Relate to an item on the agenda. B. "Body" means: 1. The Benicia city council; 2. Any board, commission, task force or committee, which is established by city ordinance or by motion or resolution of the city councilor created as a result of federal, state or local grants; 3. Any advisory board, commission or task force created and appointed by the mayor and approved by the city council; or 4. Any standing committee of any body specified in subsections (B)(1), (B)(2) or (B)(3) of this section. "Body" shall not mean any congregation or gathering which consists solely of employees of the city of Benicia or consists of employees and representatives of companies providing employees' benefits including, but not limited to, retirement and health care plans. C. "Criticize" means to provide verbal or written critical comments, regarding the official actions or inactions, during public comment or by holding signs except to the extent that it becomes unduly disruptive. D. "Days" means calendar days. E. "Department" means a department of the city of Benicia. F. "Information request facilitator" means the person who shall assist members of the public with their public information requests. For general requests, it means the city clerk in . accordance with BMC 4.20.030(D). For department-specific requests, it means the department director or designee. G. "Interrupt" means to stand and raise one's hand and, in accordance with Robert's Rules of Order, wait for recognition by the presiding officer before speaking. H. Meeting. 1. "Meeting" shall mean any ofthe following: a. A congregation of a majority of the members of any body in which any item within its subject matter jurisdiction is heard, discussed or deliberated; b. Any use of direct communication, personal intermediaries or communications media to cause a majority of the members of a body to become aware of an item of business and of the views or positions of other members with respect thereto, and to negotiate consensus thereon; and c. Any meal or social gathering of a majority of the members of a body immediately before, during, or after a meeting of a body. For the purposes of this definition, "immediately before" means the four hours prior to a meeting. http://www.codepublishing.comlcalbeniciaIBenicia04/Benicia0404.html 3/31/2009 Chapter 4.04 IN GENERAL Page 3 of3 2. "Meeting" shall not include any of the following: a. Individual contacts or conversations between a member of a body and any other person; b. The attendance of any number of the members of a body at a conference, or at any meeting or gathering organized to address a topic of local community concern and which is open to the public; provided, that a majority of the members of a body refrains from collectively discussing, other than as part of the scheduled program, the topic of the meeting or gathering or any other business within the subject matter jurisdiction of that body; c. The attendance of any number of the members of any body at a purely social, recreational, educational or ceremonial occasion; provided, that a majority of the members of any body refrains from discussing any business within the subject matter jurisdiction of the body; and provided, that the gathering does not qualify as a meeting under subsection (F)(1)(c) of this section; and d. The attendance of a majority of the members of a body at a standing committee; provided, that the members of the body who are not members of the standing committee do not participate personally or through representatives. I. "Notice" means the posting of an agenda in a location that is freely accessible to the public 24 hours a day and as additionally specified in BMC 4.08.030, 4.08.050 and 4.08.060. J. "Public information" means the content of "public records" as defined in the California Public Records Act (Government Code Section 6250 et seq.) whether contained in public records or in oral communications. K. "Public official" means all elective officials and members of all official boards, commissions and committees of the city. L. "Online" shall mean accessible by computer without charge to the user. M. "The Public ReqQrds Act" shall mean Government Code Section 6250 et seq. N. "Ralph M. Brown Act" shall mean Government Code Section 54950 et seq. O. "Software or hardware failure" means solely technological failures of software or hardware that are unforeseeable. This term includes failures such as those caused by natural disasters or acts of God, and technical failures against which the city has taken customary precautions. P. "Standing committee" shall mean any number of members of a body which totals less than a quorum and which has (1) a continuing subject matter jurisdiction, or (2) a meeting schedule fixed by charter, ordinance, resolution or formal action of the body. Q. "Weeknight" shall mean after 5:00 p.m. on any day of the week except for Saturday or Sunday. (Ord. 07-22 ~ 1; Ord. 06-11 ~ 1; Ord. 05-06 ~ 1). F"'~~"'-~-~ -~~l I, TOe l/ < .) .,.,~..,-...,/ '0' ,,'. . http://www.codepublishing.comlcalbenicia/Benicia04/Benicia0404.html 3/31/2009 Chapter 4.08 PUBLIC ACCESS TO MEETINGS Page 1 of9 Chapter 4.08 PUBLIC ACCESS TO MEETINGS Sections: 4.08.010 Meetings to be open and public - Application of Brown Act. 4.08.020 Conduct of meetings for public agencies covered by this title. 4.08.030 Notice requirement - Emergency meeting. 4.08.040 Conduct of business - Time and place for meeting. 4.08.050 Notice and agenda requirements - Regular meetings. 4.08.06Q Notice and agenda requirement - Special meetings. ~-,-Q~.O"'1.Q Agenda packets as public records - Agenda subscribers. 4.08-O.mtQ Barriers to attendance prohibited. 4.08.090 Public testimony at regular and special meetings. 4.08.100 Minutes and recordings. 4.08.110 Public comment by members of bodies. 4.08.120 Agenda descriptions and oral disclosures. 4.08.130 Statement of reasons for closed sessions. 4.08.140 Conduct of closed session. 4.08.150 Disclosure of closed session discussions and actions. 4.0a.16Q Ex-parte communications. 4.08.010 Meetings to be open and public - Application of Brown Act All meetings of bodies defined in BMC 4.04.050 shall be open and public, to the same extent as if that body were governed by the provisions of the Ralph M. Brown Act (Government Code Section 54950 et seq.) unless greater public access is required by this chapter, in which case this chapter shall be applicable. (Ord. 05-06 ~ 1). 4.08.020 Conduct of meetings for public agencies covered by this title. To the extent not inconsistent with state or federal law, a body may require, as a condition of any express delegation of power to any public agency, including joint powers authorities, whether such delegation of power is achieved by legislative act, contract, lease or other agreement, that any meeting by such a public agency at which an item concerning or subject to the delegated power is discussed or considered shall be conducted pursuant to the Ralph M. Brown Act. (Ord. 05-06 ~ 1). 4.08.030 Notice requirement - Emergency meeting. Emergency meetings shall be held in accordance with Government Code Section 54956.5 which states: (a) For purposes of this Section, "emergency situation" means both of the following; (1) An emergency, which shall be defined as a work stoppage, crippling activity, or other activity that severely impairs pUblic health, safety, or both, as determined by a majority of the members ofthe legislative body. (2) A dire emergency, which shall be defined as a crippling disaster, mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring a legislative body to provide one-hour notice before holding an emergency meeting under this Section may endanger the publiC health, safety, or both, as determined by a majority of the members of the legislative body. (b)(1) Subject to paragraph (2), in the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of publiC http://www.codepublishing.com/calbenicia/Benicia04/Benicia0408.html 3/31/2009 Chapter 4.08 PUBLIC ACCESS TO MEETINGS Page 2 of9 facilities, a legislative body may hold an emergency meeting without complying with either the 24-hour notice requirement or the 24-hour posting requirement of Section 54956 or both of the notice and posting requirements. (2) Each local newspaper of general circulation and radio or television station that has requested notice of special meetings pursuant to Section 54956 shall be notified by the presiding officer of the legislative body, or designee thereof, one hour prior to the emergency meeting, or, in the case of a dire emergency, at or near the time that the presiding officer or designee notifies the members of the legislative body of the emergency meeting. This notice shall be given by telephone and all telephone numbers provided in the most recent request of a newspaper or station for notification of special meetings shall be exhausted. In the event that telephone services are not functioning, the notice requirements of this Section shall be deemed waived, and the legislative body, or designee of the legislative body, shall notify those' newspapers, radio stations, or television stations of the fact of the holding of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible. (c) During a meeting held pursuant to this Section, the legislative body may meet in closed session pursuant to Section 54957 if agreed to by a two-thirds vote of the members of the legislative body present, or,. if leSS than two-thirds of the members are present, by a unanimous vote of the members present. (d) All special meeting requirements, as prescribed in Section 54956 shall be appficable to a meeting called pursuant to this Section, with the exception of the 24-hour notice requirement. (e) The minutes of a meeting called pursuant to this Section, a list of persons who the presiding officer of the legislative body, or designee of the legislative body, notified or attempted to notify, a copy of the roll call vote, and any actions taken at the meeting shall be posted for a minimum of 10 days in a public place as soon after the meeting as possible. . (Ord. 05-06 ~ 1). 4.08.040 Conduct of business - Time and place for meeting. A. Unless proscribed by council ordinance, every body established by city council ordinance shall establish by formal action the time and place for holding regular meetings and shall conduct such regular meetings in accordance with such resolution or formal action. Whenever reasonably possible bodies shall conduct their regular meetings on weeknights except when the body determines that the subject matter would be more appropriately discussed at another time. , B. Regular and special meetings of every body shall be held within the city of Benicia except to do any of the following: 1. Comply with state or federal law or court order, or attend a judicial or administrative proceeding to which the body is a party; 2. Inspect real or personal property which cannot be conveniently brought to Benicia; provided, that the topic of the meeting is limited to items directly related to the real or personal property; 3. PartiCipate in meetings or discussions of multi-agency significance that are outside Benicia. However, any meeting or discussion held pursuant to this subsection shall take place within the jurisdiction of one of the participating agencies and be noticed by all participating agencies. Agencies include local agencies such as school districts, counties, cities or other public agencies as specified in the Brown Act; or ' . 4. Meet outside the city of Benicia with elected or appointed officials of the United States or the state of California or counties. C. If a meeting is held outside of the city, the location of the meeting shall be posted in the city. D. If a regular meeting for any body falls on a holiday, the meeting shall be held on the next scheduled regular meeting day unless otherwise noticed as a special meeting for which notice is given at least six days in advance. E. If, because of fire, flood, earthquake or other emergency, it would be unsafe to meet in http://www.codepublishing.com/ca/benicia/Benicia04/Benicia0408.html 3/31/2009 Chapter 4.U~ PUHLlC ACCb~~ TV MEhnNl.j~ Page j 01 ') the customary location, the meetings may be held for the duration of the emergency at some other place specified by the presiding official ofthe body or his or her designee. The change of meeting site shall be announced, by the most rapid means of communication available at the time, in a notice to media organizations who have requested written notice of meetings. F. If a quorum of a body becomes present at a meeting of a standing or ad hoc committee of said body, the body may not take action at the meeting. of the committee unless the meeting has been properly noticed as a meeting of the body itself.' The standing or ad hoc committee of a body may take action at the meeting consistent with the committee's jurisdiction and authority . G. Every body shall ensure that video screens or presentation boards are reasonably viewable by both the body and the public. H. To ensure business is conducted in the open, bodies should avoid taking breaks during discussion of a particular agenda item. If a break is needed or if the item is continued to a future meeting, each member of the body shall disclose orally on the public record the general nature of any conversations during the break or continuance pertaining to the item. I. Unless proscribed by council ordinance, each body established by ordinance shall establish and publish an annual schedule of regular meetings. (Ord. 07-02 9 1; Ord. 06-11 9 2; Ord. 05-06 ~ 1). 4.08.050 Notice and agenda requirements - Regular meetings. A. Six-Day Advance Notice Requirement for Regular Meetings of Bodies. The city council, and any body defined in BMC 4.04.050, shall provide notice before any regular meeting by: 1. Posting a copy of the agenda in a location freely accessible to the public 24 hours a day no later than six days before the date of the meeting; 2. Filing a copy of the agenda and a complete agenda packet with the office of the city clerk and the Benicia Public Library no later than five days before the date of the meeting; and 3. Posting a copy of the agenda online at the city's web site no later than six days before the date of the meeting. Notwithstanding this subsection, the failure to timely post a copy of the agenda because of software or hardware failure, as defined, shall not constitute a defect in the notice for a regular meeting, if the body complies with all other posting and noticing requirements. B. Supplemental Agenda and Related Materials Requirements for Regular Meetings of Bodies. Notwithstanding the notice provisions of subsection (A) of this section, a body may amend or supplement a posted agenda or agenda-related materials no later than 72 hours before a regular meeting and only for the following reasons or under the following conditions. Prior to amending or supplementing the posted agenda or agenda-related materials, the presiding officer shall state for the record what supplemental material is under consideration and/or how the agenda is proposed to be amended. Agendas or agenda-related materials may only be amended or supplemented: 1. To add an item due to an emergency or urgency, provided the body makes the same findings as reqUired by subsection (D) of this section before taking action; 2. To delete or withdraw any item from a posted agenda; 3. To provide additional information to supplement the agenda-related material previously filed with the office of the city clerk; provided, that the additional information was not known to staff; 4." To correct technical, nonsubstantive errors or omissions, or to change a stated financial amount that decreases the body's obligation under a proposed agreement, or to clarify the agenda title in a manner that does not substantively change the nature of the action to be taken on the agenda item; 5. To consider the recommendations, referrals, minutes or actions taken on any item heard by a standing committee of the city council; provided, that the item has not been materially changed by the committee or materially changed after the committee considered the item; or 6. To continue an agendized item to the next regular meeting of the body so long as members of the public are given an opportunity to address the body on the item at the meeting http://www.codepublishing.com/ca/benicia/Benicia04/Benicia0408.html 3/31/2009 Chapter 4.U~ PUHLlC ACCb~~ TU MbbnN(j~ Page 4 01 ':J from which the item is continued. If substantial supplemental information is received from the applicant or a member of the public, the body shall either (1) automatically continue the item to the next regular meeting or a special meeting, or (2) decide that there was adequate notice to allow consideration of the additional information. C. Excuse of Open Government Notice Requirements. If an item appears on an agenda but the body fails to m~t any of the additional notice requirements under this section, the body may take action only if: 1. The minimum notice requirements of the Brown Act have been met; and 2. The body, by a two-thirds vote of those members present, adopts a motion determining that, upon consideration of the facts and circumstances, it was not reasonably possible to meet the additional notice requirements under this section and anyone of the following exists: a. The need to take immediate action on the item is required to avoid a substantial adverse impact that would occur if the action were deferred to a subsequent special or regular meeting; b. There is a need to take immediate action which relates to federal or state. legislation or the body's eligibility for any grant or gift; or c. The item relates to a purely ceremonial or commendatory action. D. Action on Items Not Appearing on the Agenda. Notwithstanding subsection (C) of this section, a body may take action on items not appearing on a posted agenda only it 1. The matter is an emergency. Upon a determination by a majority vote of the body that work stoppage, crippling disaster or other activity exists which severely impairs public health, safety or both; or.' . 2. The matter is urgent. Upon a determination by a two-thirds vote of those present, or, if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take immediate action which came to the attention of the body after the agenda was posted; that there was adequate public notification considering the subject matter to be considered; and that the need to take immediate action: a. Is required to avoid a substantial adverse impact that would occur if the action were deferred to a subsequent special or regular meeting; b. Relates to federal or state legislation; or c. Relates to a purely ceremonial or commendatory action. E. Nothing in this section shall prohibit a body from taking action to schedule items for a future meeting to which regular or special meeting notice requirements will apply, or to distribute agenda-related materials relating to items added pursuant to subsection (0) of this section before or during a meeting. F. Nothing in this section shall prohibit the office of the city attorney from conforming a document to comply with technical requirements as to form and legality. (Ord. 07-03 ~ 1; Ord. 05-06 ~ 1). 4.08.060 Notice and agenda requirement - Special meetings. A If the presiding official or senior staff member to the body finds that waiting for the next available regular meeting of the body would make it impossible to take meaningful action or the regular meeting will be cancelled due to a lack of quorum or a city holiday, a special meeting of any body may be called at any time by the presiding official thereof or by the senior staff member to the body. All bodies calling a special meeting shall provide notice by: 1. Posting a copy of the agenda in a location freely accessible to the public at least 72 hours (excluding Saturday, Sunday and holidays) before the time of the meeting set forth in the agenda. The posting time for a special meeting due to the body's regular meeting falling on a holiday shall be six days; 2. Filing a copy of the agenda and copies of all agenda-related material in the office of the city clerk at least 48 hours (excluding Saturdays, Sundays and holidays) before the time of the meeting set forth in the agenda; and 3. Delivering a copy of the agenda to each member of the body, to each local http://www.codepublishing.com/calbenicia/Benicia04/Benicia0408.html 3/31/2009 Chapter 4.U~ PUHLlC ACCESS TU MEETlNUS Page 5 ot9 newspaper of general circulation, to each agenda subscriber, and to each media organization which has previously requested notice in writing, so that a copy of the agenda is received at least 24 hours before the time of the meeting set forth In the agenda. Receipt of the agenda shall be presum~d !Jpon reasonable proof that delivery was made. B. Bodies specified in BMC 4.04.050 shall, in addition to the noticing requirements ofthis section, post a copy of the agenda for any special meeting online at the city's web site at ieast 72 hours before the time of the meeting set forth in the agenda. Failure to timely post a copy of the agenda online because of software or hardware failure, as defined, shall not constitute a defect in the notice for a special meeting if the body complies with all other posting and noticing requirements. C. No business other than that set forth in the agenda shall be considered at a special meeting. Each special meeting shall be held at the regular meeting place of the body except that the body may designate an alternative meeting location; provided, that such alternative location is specified in the agenda. D. To the extent practicable, the presiding official or the majority of members of any body may cancel a special meeting by delivering notice of cancellation in the same manner and to the same persons as required for the notice of such meeting. E. Special meetings may not be scheduled on the same day as a previously scheduled regular meeting that was not noticed in compliance with this chapter if the special meeting is called to consider any of the items that were included in the notice for such regular meeting. (Ord. 05-06 S 1). 4.08.070 Agenda packets as public records - Agenda subscribers. In addition to providing access to all records which are public records pursuant to the California Public Records Act (Government Code Section 6250 et seq.) and this title, every body specified in BMC 4.04.050 shall make available for immediate public inspection and copying an agendas and agenda-related materials. A. All agendas shall be posted on the city's web site and the city's cable channel and available at the Benicia Public library. Complete agenda packets for each body shan be posted on the city's web site to the extent fiscally and technologically feasible and shall be avaifable for review at the Benicia Public library and at the city manager's office during normal business hours; The time for compliance with this subsection shall be in accordance with the time of the posting of the agenda for the meeting_ B. All agendas of every body shall be available to the public by an em ail subscription. Such service shall be provided free of charge and shall be provided to the subscriber until the request for the service is cancelled by the subscriber or the email address is no longer valid. The email shall be sent at the time of the posting of the agenda for the meeting. The city clerk shall establish the email subscribers list for the city council agendas. The secretary to other bodies shall establish and maintain the em ail subscribers list for the respective bodies. C. Paper copies of the agenda and agenda packet shall be available to members of the public for every body upon payment of the fee established by city council resolution. Every body shall establish a subscription list for the agenda and/or agenda packet so that members of the public may subscribe to the agenda and/or agenda packet upon payment of the fee established. by the city council. The fee shall not exceed the direct costs of copying the agenda and agenda packet and the reasonablemailingcostsoftheagendaandagendapacket.tn order to enhance public participation and involvement, the fees for the agenda subscription shall be waived for anyone who reports on city government and makes the reports available to members of the public. Subscriptions for the agenda and/or agenda packet shall be valid for one year. The city clerk or the secretary to other bodies shall send the subscriber a note to resubscribe and pay the subscription fee with the last agenda and/or agenda packet that is mailed to a subscriber. D. Every body shall make available for immediate public inspection and copying the agenda packet that has been distributed to a majority of its members. The right to immediate public inspection and copying provided in this section shall not include any material exempt from public disclosure under this title or under state or federal law. Neither this section nor the http://www.codepublishing.com/ca/beniciaIBenicia04/Benicia0408.html 3/31/2009 Chapter 4.08 PUBLIC ACCESS TO MEETINGS Page 6 olY California Public Records Act shall be construed to limit or delay the public's right to inspect any record required to be disclosed by that Act or this title. E. All requests by agenda, subscribers to receive agendas or agenda-related materials may be made by mail, telephone or em ail to the office of the city clerk or city manager's office. The city clerk shall maintain a list of all bodies and shall immediately forward a copy of the written request to the appropriate body to ensure compliance with the request. F. Notwithstanding any other provision of this title, the failure of an agenda subscriber to timely receive the agenda or agenda-related material pursuant to this section shall not constitute grounds for invalidation of the actions of the body taken at the meeting for which the agenda or the agenda-related material was not timely received. (Ord. 05-06 ~ 1). 4.08.080 Barriers to attendance prohibited. A. No body specified in this title shall conduct any meeting, conference or other function in any facility which is inaccessible to persons with physical disabilities, or where members of the public may not be present without making a payment or purchase. Whenever a body anticipates that the number of persons attending the meeting may exceed the legal capacity of the room, a public address system or television shall be used to the extent technologically and fiscally reasonable to permit the overflow audience to listen to the proceedings. B. Any person attending an open meeting of a body shall have the right torecord, photograph or broadcast the proceedings unless such activities constitute a persistent disruption ofthe proceedings. (Ord. 06-11 S 3; Ord. 05-06 S 1). 4.08.090 Public testimony at regular and special meetings. A. Every agenda tor every regular or special meeting shall provide a public comment section on the agenda as an opportunity for members of the public or for members of the body to directly address a body on items of interest to the public that are within the body's subject matter jurisdiction; provided, that no action shall be taken on any item not appearing on the agenda unless the action is otherwise authorized by Government Code Section 54954.2 and 8MC 4.08.050(D). Except as provided in subsection (C) of this section, speakers shall limit their comments during the public comment section of the agenda to nonagendized items. B. Every agenda for regular or special meetings at which action is proposed to be taken on an item shall provide an opportunity for each member of the public to directly address the body concerning that item before taking action. Public comments on closed session items shall be taken before the closed session is convened. The presiding official of any body may request speakers representing similar views to designate a spokesperson in the interest of time. Spokespersons for the proponent(s) of an agenda item and for the opponentes} shall each have 15 minutes to present their case. The spokesperson for the proponent{s) shall have five minutes to present any rebuttal. Other speakers may be requested to keep their remarks concise. C. At the presiding official's discretion; the official may grant up to 10 minutes to a speaker who desires to speak on multiple agenda items so that the speaker shall address all items at one time before the body's consideration of those items. Such comments shall be made under the public comment part of the agenda. D. Every body shall adopt a rule providing that each person wishing to speak on an Item shall be permitted to speak once based upon previously adopted time constraints which are reasonable and uniformly applied. Except as otherwise provided by this section, it shall be the policy of the city that all speakers are entitled to up to five minutes of speaking time per agenda item. E. Members of the public who speak on an agenda item or under public comment do not have to give their name or address should they choose not to. F. Written material submitted by members of the public shall be retained as part of the official agenda file and available for review by other members of the public in accordance with Chapter 4.12 BMC. G. No body shall abridge or prohibit public criticism of the policies, procedures, programs or services of the body or agency, or of any other aspect of its proposals or activities, or of the -.-.j http://www.codepublishing.comlcalbenicialBenicia04/Benicia0408.html 3/31/2009 (':hapter 4.U~ PUBLiC ACCE~~ TU MEET1NU~ Page :-/ ot ') acts or omissions of the body I even if the criticism implicates the performance of one or more public employees. Nothing in this subsection shall confer any privilege or protection beyond that which is otherwise provided by law. (Ord. 07-04 9 1; Ord. 06-04 9 1; Ord. 05-06 S 1). . 4.08.100 Minutes and recordings. A. All bodies shall record the minutes for each regular and special meeting convened under the provisions of this chapter. At a minimum, the minutes shall state the time the meeting was called to order, the names of the members attending the meeting, a one-sentence summary 'of, and the roll call vote on, each matter considered at the meeting, the time the body began and ended any closed session, any letters submitted on agenda items. those members of the public who spoke on each matter if the speakers identified themselves, and the time the meeting was adjourned. The draft minutes of each meeting shall be available for inspection and copying upon request within the shortest possible time after the meeting. No later than flve business days after the meeting at which the minutes are adopted, the officially adopted minutes shall be available for inspection and copying upon request and shall be posted on the . city's web site. B. Every body specified in BMC 4.04.05Q and established by city ordinance shall make an audio and where possible economically and technically a visual recording of every open regular meeting. Other bodies shall audiotape each regular and special open meeting and may make a visual recording of any meeting. Any recording of any open meeting shall be a pubfic record subject to inspection and copying. For the city council and bodies established by ordinance, the recording shall not be erased, deleted or destroyed for at least four years. For all other bodies, the recording shall not be erased, deleted or destroyed for at least two years. If, during the four- or two-year period, a written request for inspection or copying of any recording is made, the recording shall not be erased, deleted or destroyed until the requested inspection or copying has been accomplished. Inspection of any such recording shall be provided without charge on a player or computer made available by the body. (Ord. 05-06 ~ 1). 4.08.110 Public comment by members of bodies. Every member of a body retains the rights of any citizen to comment publicly on the wisdom or propriety of government actions, including those of the body of which he or she is a member. Bodies shall not sanction, reprove or deprive members of their rights as elected or appointed officials to express their judgments or opinions, including those judgments or opinions pertaining to the disclosure or nondisclosure of discussions or actions taken in closed session. However, the release of specific factual information made confidential by state or federal law including, but not limited to, privileged attorney-client communications, other than by the procedures set forth under state law or this title, may constitute grounds for censure or for an action for iniunctive or declaratory relief by the body. Nothing in this section shall confer any privilege or protection for expression beyond that which is otherwise provided by law. (Ord. 05-06 ~ '1). 4.08.120 Agenda descriptions and oral disclosures. A. Agendas for meetings shall provide a brief description of the item under consideration. To the extent appropriate, information that should be described includes the following: the commonly used name and location of the property under consideration; names of proposed appointees, contractors or parties to an agreement; and the general nature of the action(s) under consideration. The use of acronyms,jargon and "double speak" should be avoided. B. Closed session descriptions shall comply with the permissive provisions of Government Code Section. 54954.5 in describing items for closed sessIon. C. In the case of an item added to the agenda pursuant to Government Code Section 54954.2(b) or BMC 4.08.050(0), the statement shall be made in open session concurrent with the findings required pursuant to that section. O. Any action taken on items that are not described in accordance with this section is subject to invalidation pursuant to the provisions of Government Code Section 54960.1. (Ord. http://www.codepublishing.com/ca/benicia/Benicia04/Benicia0408.html 3/31/2009 Chapter 4.mS PUtlLlC ACCh:S:S TU MhhI1NU:S Page ~ ot ') 05-06 g 1}. 4.08.130 Statement of reasons for closed sessions. A. Prior to adjourning to any closed session, a body shall announce in open session the general reason or reasons for the closed session, and must cite and explain the statutory or case authority under which the session is beina closed. B. In the case of a closed session item added to the agenda pursuant to Government Code Section 54954.2(b) or BMC ~.O~L~~Q{D), the statement shan be made in open session concurrent with the findinQs reauired pursuant to that section. C. No minutes for a clo~ session, but a tape recording of the closed session shall be made. The taoes shall remain confidentialoursuant to Government Code Section 54960 unless the body elects to disclose the infor;"ation in accordance with BMC 4.08.150(B) or a court orders disclosure. D. Nothing in this section shall require or authorize a disclosure of information that is confidential under law. (Ord. 06-11 ~ 4; Ord. 05-06i 1). 4.08.140 Conduct of closed session. A. A body shall consider in closed session only those matters specified in the statement required in BMC 4.08.130. B. The following provisions of the Brown Act apply to the conduct of closed session. by bodies and are hereby incorporated by reference as though fully set forth herein: Government Code Sections 54956.8; 54956.9; 54956.95; 54957; and 54957.6. C. No minutes for a closed session, but a tape recording of the closed session shall be made. The taoes shall remain confidential oursuant to Government Code Section 54960 unless the body elects to disclose the information in accordance with BMC 4.08.150(B). (Ord. 05-06 S 1). . 4.08.150 Disclosure of closed session discussions and actions. A. In accordance with Government Code Section 54963 and as orovided below, a person present at a closed session may not disclose confidential information received. B. In addition to the required disclosures pursuant to Government Code Section 54957.1 and subsection (Cl of this section. the body may, by motion and vote in open session, elect to disclose any other information obtained in closed session which a majority of the members of the body deems to be in the public interest. Any disclosure pursuant to thfs section shall be made through the presiding official or such other person present in the closed session, designated to convey the information. . C. Immediately following the closed session a body shall publicly report any action taken in closed session and the vote or abstention of every member present thereon, as follows: 1. Real Property Negotiations. Approval of an agreement concerning real estate negotiations pursuant to Government Code Section 54956.8 shall be reported as soon as the agreement is final. If its own approval renders the agreement final, the body shall report that approval. the substance of the agreement and the vote thereon in open session immediately. If final approval requires action from another party to the negotiations, the body shall disclose the fact of its approval, the substance ofthe agreement and the body's vote or votes thereon after the other party or its agent has informed the body of its action upon (a) inquiry by any person, and (b) in any event, at the next meeting of said body. If notwithstanding the ffnalapproval there are conditions orecedent to the final consummation of the transaction, or if there are multiple contiguous or closely located properties that are being considered for transfer, the reoort specified in this section need not be made until the conditions have been satisfied or an agreement has been reached with respect to all the properties, or both. . 2. Litigation. Direction or approval given to the body's legal cqunsel to orosecute. defend, seek or refrain from seeking appellate review or relief, or to otherwise enter as a party, intervenor or amicus curiae in any form of litigation as the result of a consultation under . Government Code Section 54956.9 shall be reported in open session as soon as given, or at http://www.codepubIishing.comlcalbenicia/Benicia04/Benicia0408.html 3/31/2009 \..-napler q.UlS YUtlLI\..- A\..-U:',;:);:) IV MhhllNU;:) Page 9 e-f ." ~ne Tlrst meeting after an adverse party has been served in the matter if immediate 'tisclosure of the bodv's intentions would not be contrary to the public interest. The report shall identify the names and capacities of all parties to the litigation, the court of jurisdiction and case number, the type of case, any existing claim or order to be defended against, or any factual circumstances or contractual dispute giving rise to the litigation. 3. Settlement. If a body accepts a settlement offer signed by an opposing party, the body shall report its vote of approval and identify the substance of the agreement. if finsl approval rests with another part or with the court, the body shall disclose its vote of approval and the substance of the agreement to any person upon inquiry as soon as the settlement becomes final, but in no case later than the next meeting following final approval of settlement. A body shall neither solicit nor agree to any term in a settlement agreement which would preclude the release, upon request, of the text of the settlement agreement itself and an~' related documentation communicated to or received from the adverse party or parties. Where the disclosure of documents in settled litigation could affect litigation on a closely related case, the report, settlement agreement and any documents described in this section need not be disclosed until the closely related case is settled or otherwise finallv concluded. O. Reports required to be made pursuant to this section may be "made orally or in writing. Copies of any contracts, settlement agreements, or other documents related to the items or transactions that were finally approved or adopted in closed session and which contain th$ information required to be disclosed under this section shall be made available for insoecfton $Od copying, upon request, at the time the report is made or after any substantive $fTlendments have been retyped into the document. E. A written summary of the information required to be reported immediately pursuant to this section, or documents containing that information, shall be made available for inspection and copying by the close of business on the next business day following the meeting. F. Action taken in closed session which is not immediately disclosable under this section shall be disclosed and noticed under the procedures set forth in subsection (C) of this section at such time as disclosure is required. (Ord. 05-06 ~ 1). 4.08.160 Ex-parte communications. While it is the city's policy to encourage communications between the public and officials, the city recognizes that Constitutional due process protections may limit communications with council members or board or commission members outside of a public meeting. Therefore, the city's policy on ex-parte communications discourages officials from discussing appeals or enforcement matters with members of the public except during the body's formal consideration of the matters. These matters should not be discussed during site inspections or field trips that are not part of an agendized meeting. If such discussions take place, officials must pubUcly disclose at the start of the agendized presentation of the item, the substance of any such discussions they have had with anyone other than another member of the body or staff member. This policy applies to any appeal or enforcement matter which is pending, or i$ reasonably expected to come before the body on which the official sits. (Ord. 05-06 S 1). .,"~.",,=~,'1 tTOOl l.............,....' http://www.codepubIishing.comlca/benicia/Benicia04/Benicia0408.html 3/31/2009 c Chapter 4.12 PUtlLlC INl'UKMAl1UN Page 1 of6 i TOC" < "ii > Chapter 4.12 PUBLIC INFORMATION Sections: 4.12.010 Release of documentary public information. 4.12.020 Release of oral public information. 4.12.030 Public review file - Policy body communications. 4.12.040 Non-exempt public information. 1J2.050 Disclosure requests. 4.12.060 Immediate disclosure request. 4.12.070 Withholding restrictions. 4, 12.080 Justification for withholding. 4.12.090 Fees for copying. 4.12.100 Web site information. 4.12.110 Requests made by email. 4.12.120 Policy regarding purchase and use of computer systems. 4.12.010 Release of documentary public information. Release of public records by a body or by any department, whether for inspection of the original or by providing a copy, shall be governed by the Public Records Act in any particulars not addressed by this chapter. The provisions of Government Code Section 6253.9 are incorporated herein by reference. (Ord. 05-06 ~ 1). 4.12.020 Release of oral public information. Release of oral public information shall be accomplished as follows: A. Every department director shall be responsible for being knowledgeable about the affaIrs of the respective agency or department, to facilitate the inspection and copying of public records and to provide oral public information about agency or department operations, plans, policies, and positions. The department will make every effort to facilitate the information requested and will make it a top priority. B. It shall be the duty of the department director (or designee) or, in the case of requests not directed to a specific department, the city clerk to provide information on a timely and responsive basis to the public. It shall also be their duty to assist members of the public in identifying those public records they wish to obtain pursuant to Government Code Section 6253.1. This section shall not be interpreted to curtail existing informal contacts between employees and members of the public when these contacts are occasional, acceptable to the employee and the department, not disruptive of his or her operational duties and confined to accurate information not confidential by law. C. Public employees and city board, commission or committee members shall not be discouraged from or disciplined for the expression of their personal opinions on any matter of public concern while not on duty, so long as the opinion is not represented as that of the city, department, board, commission or committee and does not materially misrepresent the city, department, board, commission or committee's position. Nothing in this section shall be construed to provide rights to public employees beyond those recognized by law or agreement, or to create any new private cause of action or defense to disciplinary action. (Ord. 05-06 ~ 1). 4.12.030 Public review file - Policy body communications. Every body specified in BMC 4.04.050 shall maintain a communications file, organized chronologically and accessible to any person during normal business hours, containing a copy of any Jetter, memorandum or other writing pertaining to the body's duties which the clerk or secretary of such body has distributed to, or sent on behalf of, a quorum of the body http://www.codepublishing.com/calbeniciaIBenicia04/Benicia0412.html 3/31/2009 . Chapter 4.1L PUtlLlC INl<UKMAl1UN Page 2 of6 concerning a matter that has been placed on the body's agenda within the previous 30 days or is scheduled or requested to be placed on the agenda within the next 30 days. Excepted from the communications file shall be commercial solicitations, mail sent bulk-rate, agenda and agenda-related material, periodical publications or communications exempt from disclosure under the California Public Records Act or this title. Multiple-page reports, studies or analyses which are accompanied by a letter or memorandum of transmittal need not be included in the communications file; provided, that the letter or memorandum of transmittal is included in the communications file and the reports, studies or analyses are readily available for review. (Ord. 05-06 ~ 1). 4.12.040 Non-exempt public information. Notwithstanding any right or duty to withhold certain information under the California Public Records Act or other law, the following shall govern specific types of requests for documents and information: A. Drafts and Memoranda. No completed preliminary drafts or memoranda shall be exempt from disclosure under Government Code Section 6254(a) if said completed preliminary draft or memorandum has been retained in the ordinary course of business or pursuant to law or agency or department policy. Completed preliminary drafts and memoranda concerning agreements, memoranda of understanding or other matters subject to negotiation and pending a body's approval need not be subject to disclosure until final action has been taken or said document is included as part of the public agenda packet for the body, whichever is first. S. Litigation Material. Unless otherwise privileged or made confidential by law, records of all communications between a body's representatives and the adverse party shall be subject to public inspection and copying, including the text and terms of any settlement agreement, once the pending litigation has been settled or finally adjudicated. C. Personnel Information. None of the following shall be exempt from disclosure under Government Code Section 6254(c): 1. Job pool information, to the extent such information is compiled for reporting purposes and does not permit the identification of any particular individual. Such job pool information may include the following: . a. Sex, age and ethnic group; b. Years of graduate and undergraduate study, degree(s) and major or discipline; c. Years of employment in the private and/or public sector, d. Whether currently employed in the same position for another public agency; e. Other non-identifying particulars as to experience credentials, aptitudes, training or education entered in or attached to a standard employment application form used for the positioning in question. 2. The job description of every employment classification. 3. The resumes of employees, although personal information such as home address shall be deleted. 4. Any adopted memorandum of understanding between the city and a recognized employee organization. D. Law Enforcement Information. . 1. The Benicia police department shall cooperate with all members of the public making requests for law enforcement records and documents under the California Public Records Act or other applicable law. Unless disclosure of the records sought is prohibited by other provisions of state or federal law such as the TNG Order, records and documents exempt from disclosure under the California Records Act pertaining to any investigation, arrest or other law enforcement activity shall be disclosed to the public to the full extent permitted by law after the districtattomey or court determines that a prosecution will not be sought against the subject involved or the statute of limitations for filing charges has expired, whichever occurs first. Information may be redacted from such records and documents and withheld if, based upon the particular facts, the public interest in nondisclosure clearly outweighs the public interest in disclosure. The final decision for disclosure shall be made by the city council and the vote and reasoning of each city council member shall be made public on all nondisclosures. Such http://www.codepublisrnng.com/ca/benicia/Benicia04/Benicia0412.html 3/31/2009 cnapter 4.1L YUtlLlC INl'UKMAl1UN Page 3 of6 redacted information may include: a. The names of juvenile witnesses or suspects; b. Personal or otherwise private information related or unrelated to the investigation if disclosure would constitute an unwarranted invasion of privacy; c. The identity of a confidential source; d. Secret investigative techniques or procedures; e. Information whose disclosure would endanger law enforcement personnel, a witness, or party to the investigation; or 1. Information whose disclosure would endanger the successful completion of an investigation where the prospect of enforcement proceedings is likely. 2. The Benicia police department shall maintain a record, which shall be a public record and which shall be separate from the personnel records of the agency, which reports the number of citizen complaints against law enforcement agencies or officers, the number and types of cases in which discipline is imposed and the nature of the discipline imposed. This record shall be maintained in a format which assures that the names and other identifying information of individual officers involved is not disclosed directly or indirectly. . E. Contracts, Bids and Proposals. Contracts, contract bids, responses to requests for proposals and all other records of communications between the city and individuals or business entities seeking contracts shall be open to inspection and copying following the contract award or acceptance of a contract offer. Nothing in this provision requires the disclosure of a person's net worth or other proprietary financial information submitted for qualification for a contract. F. Budgets and Other Financial Information. The following shall not be exempt from disclosure: 1. Any proposed or adopted budget for the city, including any of their respective agencies, departments, programs, projects or other categories, which have been submitted to a majority of the members of the city council, or their standing committees. 2. All bills, claims, invoices, vouchers or other records of payment obligations, as well as records of actual disbursements showing the amount paid, the payee and the purpose for which payment is made, other than payments for social, legal or other services whose records are confidential by law. The nonconfidential portion, if any, of such records shall be disclosed. G. Email correspondence retained in the ordinary course of business and not exempt from disclosure shall be made available within three working days upon written or oral request. All such email shall be maintained for two years before being destroyed. (Ord. 05-06 ~ 1). 4.12.050 Disclosure requests. A. Notwithstanding any other provision of law and subject to the requirements of this section, a written or oral request to inspect or obtain copies of public records that is submitted to any . department or to any body shall be satisfied no later than five business days unless the requestor is advised in writing within one business day that additional time is needed to determine whether: 1. The request seeks disclosable public records or information; 2. The requested records are in the possession of the department processing the request; . 3. The requested records are stored in a location outside of the department; 4. The requested records likely comprise a voluminous amount of separate and distinct writings; 5. Reasonably involves another department or other local or state agency that has a substantial subject matter interest in the requested records and which must be consulted in connection with the request. B. All determinations made pursuant to subsections (A}(1) through (A)(5) of this section shall be communicated in writing to the requestor within five business days of the date of the request. In no event shall any disclosable records be provided for inspection or copying any later than 10 business days after the written determination pursuant to subsections (A)(1) through (A}(5) of this section is communicated to the requestor. Additional time shall not be http://www.codepublishing.comlca/benicia/Benicia04/Benicia0412.html 3/31/2009 , Chapter 4.12 PUtlLlC INtUKMAl1UN Page 4 of6 permitted to delay a routine or readily answerable request. The written request shall arso contain a telephone number, email or facsimile number whereby the requestor may be contacted. The provisions of Government Code Section 6253 shall apply to any written request that fails to state a number by which the requestor may be contacted. C. The person seeking the information need not state a reason for making the request or the use to which the information will be put, but shall be advised that providing such information may help the city assist the person finding all documents responsive to their request. D. Unless the record request will be satisfied within one business day, an acknowledgement of receipt of the request or notification that additional time is needed pursuant to subsection (A) of this section shall be sent to the requestor if an address has been provided. (Ord. 05-06 9 1). 4.12.060 Immediate disclosure request. A. An immediate disclosure request is a request for (1) publiC records which have been previously distributed to the public, such as past meeting agendas and agenda-related materials, within the past calendar year, or (2) public records such as statements of economic interests that have, by other Jaw, a requirement to be disclosed within a specific shortened time frame. All immediate disclosure requests shall describe the records sought in as focused and specific language as possible so they can be readily identified and shall state the words "Immediate Disclosure Request" across the top of the first page of the request and on any envelope in which the request is transmitted. B. Notwithstanding any other provision of law and subject to the requirements of this section, a written or oral request to inspect or obtain copies of public records pursuant to an immediate disclosure request that is submitted to any department or to any body shall be satisfied at the earlier of the time required by other law or no later than two business days unless the requestor is advised in writing within two business days that additional time is needed because of the volume of records sought or because the records do not qualify as subject to the immediate disclosure request procedure. C. All determinations made pursuant to subsection (B) of this section shall be communicated in writing to the requestor within two business days of the date of the request. If additional time is needed or if the records do not qualify for an immediate disclosure request, the request shall . be processed in accordance with BMC 4.12.050. (Ord. 05-069 1). 4.12.070 Withholding restrictions. A. No record shall be withheld from disclosure,in its entirety unless all information contained in it is exempt from disclosure by law. B. Any redacted, deleted or segregated information shall be keyed by footnote or other clear reference to the appropriate justification for withholding. Such redaction, deletion or segregation shall be done personally by the attorney or other staff member conducting the exemption review. (Ord. 05-0691). 4.12.080 Justification for withholding. Any withholding of information shall be justified, in writing, as follows: A. A withholding under a permissive exemption in the California Public Records Act or this title shall cite the legal authority and, where the exemption is based on the public interest in favor of not disclosing, explain in practical terms how the public interest would be harmed by disclosure. B. A withholding on the basis that disclosure is prohibited by law shall cite the applicable legal authority. C. A withholding on the basis that disclosure would incur civil or criminal liability shall cite any statutory or case law supporting that position. D. The final decision for withholding information shall be made by the city council. The matter shall be scheduled for action at the next regularly scheduled city council meeting unless such meeting is more than 30 days from the date of the request for action by the council. In the event that the next regular meeting is more than 30 days away, a special meeting shall be called. If the council decides records should be disclosed, the records shall be disclosed not http://www.codepublishing.com/ca/benicia/Benicia04/Benicia0412.html 3/31/2009 Lnapter4.1L l'UtlLlL INtUKMAllUN Page S ot6 later than 5:00 p.m. of the next business day following the council meeting unless the council specifies some other time. Each council member's vote and general reason shall be given and recorded in public. Detailed reasons need not be provided when such disclosure would compromise privacy or confidential matters or would subject the city to litigation. (Ord. 07-0591; Ord. 05-06 91). 4.12.090 Fees for copying. A. No fee shall be charged for making public records available for inspection. B. No fee shall be charged for a single copy of a current meeting agenda. C. A fee may be charged for: , 1. Single or multiple copies of past meeting agendas or any agenda-related materials; 2. Multiple copies of a current meeting agenda; and 3. Any other public record copied in response to a specific request. D. The city may, rather than making copies itself, contract at market rate to have a commercial copier produce the duplicates and charge the cost directly to the requester. E. All drafts or final environmental impact reports and environmental impact statements shall be posted either on the city's web site or on the consultant's web site. F. In addition to the copies routinely required for city official or staff use, the city shall require the applicant for a project that is, or will be, of widespread public interest to pay for up to 20 copies of documents such as environmental impact reports. These copies will be provided on a first-come, first-serve basis at no cost to members of the public. The city manager or designee shall determine if and how many extra copies will be required on a case by case basis. G. All fees permitted under this section shall be determined and specified in the city of Benicia master fee schedule, as amended. When the cost of writing a receipt and collecting the fees required under this section would exceed the cost of the copies, the copying fee shalt be waived. The master fee schedule shall note the maximum amount that may be waived. H. Nothing in this section shall be interpreted as intending to preempt any fee set by or in compliance with state law. (Ord. 06-11 95; Ord. 05-0691). 4.12.100 Web site informatlon. Each department shall make an effort to ensure its portion of the city's web site is ke-pt current. Each department shall also post public documents that are of interest to a wide number of the public. (Ord. 05-06 91). 4.12.110 Requests made by emall. To ensure that emailrequests are received, records requests made by email shall not be effective until acknowledged by a return email of the city. Immediately upon receipt of an emaH request for records, the employee shall promptly acknowledge the request by a return emaH. Departments may establish a designated staff member or designated email address to receive email records requests. (Ord. 05-06 91). 4.12.120 Policy regarding purchase and use of computer systems. A. It is the policy of the city to utilize computer technology in order to reduce the cost of public records management, including the costs of collecting, maintaining, and disclosing records subject to disclosure to members of the public under this chapter. To the extent that it is technologically and economically feasible, departments that use computer systems to collect and store public records shall select these systems to ensure convenient, efficient, and economical pubTIc access to records. B. Departments purchasing new computer systems shall attempt to reach the fOllOWing goals as a means to achieve lower costs to the public in connection with the public disclosure of records: 1. Implementing a computer system in which ~xempt information is segregated or filed separately from otherwise disclosable information. 2. Implementing a system that permits paper reproduction of electronic copies of records. C. Nothing in this section shall be interpreted to require the city to use a system that would http://www.codepublishing.comlca/beniciaIBenicia04/Benicia0412.html 3/31/2009 Chapter4.lL PUtlLlC INl'UKMAllUN prevent it from complying with the security requirements of the state and federal governments for accessing their records. (Ord. 05-06 ~ 1). page b or 0 Toe i < > http://www.codepublishing.comlcalbeniciaIBenicia04/Benicia0412.html 3/31/2009 Chapter 4.16 ETHiCS Page 1 of3 TOC Chapter 4.16 ETHICS Sections: 4.16.01Q Policy. 4.16.020 Responsibilities of public office and employment. 4.16.030 Declaration of open government awareness. 4.16.040 Dedicated service. 4.16.0SQ Fair and equal treatment. 4.16.060 Use of public property. 4.16.070 Obligations to citizens. 4.1 E).Q80 Conflict of interest. 4.16.090 Disclosure of conflict of interest. 4.16.100 Representation before bodies. 4.16.110 Gifts. 4.16.01 0 Policy. The proper operation of city government requires that: (1) public officials and employees be independent, impartial and responsible to the people; (2) government decisions and policy be made using the proper channels of government; and (3) that public office or employment not be used for personal gain. (Ord. 05-06 ~ 1). 4.16.020 Responsibilities of public office and employment Public officials and employees are bound to uphold and carry out the Constitution of the United States, the Constitution of the state of California, and the law and regulations of the city. Public officials and employees shall observe in their official acts the highest ethical standards and discharge faithfully the duties of their offices or employment regardless of personal considerations. Public officials and employees shall recognize that the public interests must be their primary concern; that they fulfill the public trust invested in them by their conduct; and that conduct in their official affairs should be above reproach. (Ord. 05-06 ~ 1). 4.16.030 Declaration of open government awareness. All employees who are required to fill out conflict of interest forms pursuant to the Political Reform Act and the city's conflict of interest code and all public officials shall sign an annual statement stating that they have read the rest of this title, Open Government, and have attended or will attend when next offered, a training session on open government, to be held at least once annually. The statements shall be maintained by the city clerk's office and shall be available as public record. Annual training shall also be provided to city employees who regularly respond to requests for information by the public. All such trainings will be conducted by the city attorney's office with the assistance of the open government commission. (Ord. 07- 23 ~ 1; Ord. 05-06 ~ 1). 4.16.040 Dedicated service. Public officials and employees shall not exceed their authority or breach the law or ask others to do so. Public officials and employees shall work in full cooperation with other public officials and employees unless prohibited from doing so by laws or regulations including, but not limited to, attorney-client privilege, privacy or confidentiality laws. (Ord. 05-06 ~ 1). 4.16.050 Fair and equal treatment Except in the case of moving an agenda item up on a particular agenda, preferential consideration of the request or petition of an individual person, group, business or entity shall http://www.codepublishing.comlca/benicia/Benicia04/Benicia0416.html 3/31/2009 Chapter 4.16 ETHICS Page 2 of3 not be given. No person, group, business or entity shall receive special advantages beyond that which are available to any other person, group, business or entity. (Ord. 05-06 91). 4.16.060 Use of public property. No public official or employee shall request or permit the use of city-owned vehicles, equipment, materials, or property for personal convenience or profit, except when such property is available to the public generally or when such use is incidental as provided by city policy including city manager administrative instructions. No public official or employee shall use the time of any city employee, while said employee is on duty, for personal convenience or profit. (Ord. 05-06 9 1). 4.16.070 Obligations to citizens. No public official or employee shall use their official position to grant, or assist in granting, any special (whether negative or positive) consideration, treatment, or advantage to any citizen beyond that which is available to every other citizen in the same circumstances. (Ord. 05-06 ~ 1). 4.16.080 Conflict of interest A. Incorporation of the California Political Reform Act. No public official or employee shall make, participate in making, or in any way use or attempt to use his or her official position to influence a governmental decision in which the public official or employee knows or has reason to know he or she has a disqualifying conflict of interest within the meaning of California Government Code Section 87100 et seq., and any subsequent amendments to those sections. Members of advisory bodies not subject to the Political Reform Act may make, participate in making, or in any way use or attempt to use their official positions to influence decisions on matters within the purview of their body. In the interest of open government, members of all bodies are encouraged to disclose economic interests that are not conflicts under the Political Reform Act. B. Incorporation of Government Code Section 1090 Et Seq. No public official or employee shall make a contract in which he or she has a financial interest within the meaning of California Government Code Section 1090 et seq. and any subsequent amendments to those sections. C. Future Employment. No public official or employee shall make, participate in making, or in any way use or attempt to use his or her official position to influence a decision of the city, affecting a person or entity with whom the public official or employee is discussing or negotiating an agreement concerning said public official or employee's future employment. This prohibition shall be for a period of one year from the beginning of the discussion or negotiation or completion of the negotiation on future employment. D. Incompatible Activity or Employment. Public officials and employees shall not engage in any employment, activity or enterprise which is inconsistent, incompatible or in conflict with their assigned duties as a public official or employee. (Ord. 07-06 ~ 1; Ord. 05-06 9 1). 4.16.090 Disclosure of conflict of interest A. Public officials and employees shall disclose on the public record any personal, professional or business relationships with any individual who is the subject of or has an ownership or financial interest in the subject of a governmental decision being made by the official or employee where, as a result of the relationship, the ability of the official or employee to act for the benefit of the public could reasonably be questioned. For the purposes of this section, the minutes of a public meeting at which the governmental decision is being made, or if the governmental decision is not being made in a public meeting, a memorandum kept on file at the offices of the city official or the employee's department, shall constitute the public record. B. Penalties. A court may void any governmental decision made by a public official or employee who fails to disclose a relationship as required by subsection (A) of this section if the court determines that the failure to disclose was willful. C. Regulations. The open government commission may recommend regulations for adoption by the city council setting forth the types of personal, professional and business relationships http://www.codepublishing.com/ca/benicia/Benicia04/Benicia0416.html 3/31/2009 Chapter 4.16 ETHICS Page:'; ot3 that must be disclosed pursuant to this section. (Ord. 05-06 ~ 1). 4.16.100 Representation before bodies. No public official on a decision making body shall represent a client, a person or group before the board, commission, committee or the city council on which the public official presently sits. (Ord. 05-06 ~ 1). 4.16.110 Gifts. In conformance with the gift limits imposed by California Government Code Section 89503 and any subsequent amendments to that section, no official or employee of the city shall accept any gift, reward, service or gratuity of any kind in excess of the amount set forth pursuant to the Political Reform Act per single source as defined by the Political Reform Act regulations in a calendar year by reason of their employment or office. The provisions of Government Code Section 89503 and the related regulations shall be used to interpret the provisions ofthis section. (Ord. 07-24 ~ 1; Ord. 06-11 ~ 6; Ord. 05-06 ~ 1). Toe < " ( Jl > http://www.codepublishing.com/ca/benicia/Benicia04/Benicia0416.html 3/31/2009 Chapter 4.20 OPEN UOVERNMENT COMMiSSION Page 1 01'3 Chapter 4.20 OPEN GOVERNMENT COMMISSION Sections: 4.20.010 Open government commission. 4___2J).02Q Administrative review and appeal process. 4.20.030 Responsibility for administration. 4.20.040 Enforcement of ethics chapter. 4.20.010 Open government commission. A. Duties. In the implementation of this title, the commission shall: 1. Advise the city council and provide information to other city departments and bodies on appropriate ways in which to implement this title with a priority on simple, standard procedures. 2. Assist in citywide training for implementing the title. 3. Develop and maintain an administrative process for review and enforcement of this title. 4. Propose amendments to the city council of this title as needed. 5. Report to the city council on any practical or policy prOblems encountered in the administration of this title. B. The commission shall consist of five members of the public. All commission members shall have a demonstrated interest in open and ethical government through such activities as, but not limited to, attendance at meetings of government bodies, requests for documents from government agencies, disseminating information about government to others, and familiarity with the Brown Act and/or Public Records Act. All members shall be without known conflicts of interest and shall be residents of the city to the extent possible. C. The commission will meet as needed, but at least quarterly, unless otherwise directed by the city council. D. The commission shall provide an annual report on implementation and compliance with this title. (Ord. 08-05 ~ 2; Ord. 05-06 ~ 1). 4.20.020 Administrative review and appeal process. A. An administrative review and appeal process is hereby established to review whether a meeting was held in violation of this title or records were withheld in violation of this title. No such administrative review process shall preclude, delay or in any way limit a person's remedies under the Brown Act or Public Records Act. Further, such administrative review process shall not be used against employees except the city manager and city attorney since other employees are subject to discipline at the discretion of their supervisor. B. Such review process shall include an: 1. Appeal to the city manager who shall make a decision within seven days of the appeal. (This step shall not apply in cases involving the city manager or members of the city council.) 2. Appeal of the city manager's decision to either the commission or a three-member panel of city attorneys, at the option of the person appealing the decision. The commission or three-member panel of city attorneys, as the case may be, shall first review the matter to determine if they have jurisdiction over the matter. If the complaint involves allegations that meetings were held in violation of this title or records were withheld in violation of this title, then they have jurisdiction to hear the matter and may hear the matter in accordance with the procedures established by resolution of the open government commission. The decision on jurisdiction is final unless judicial review is initiated. 3. If the commission or a three-member panel of city attorneys reviews whether a http://www.codepublishing.comlcalbeIucialBenicia04/Benicia0420.html 3/31/2009 Lnapter 'f.LU urJ:',1''l LrUV tKl'lMtl"l lLUMM1~~lUN rage L or j .:' meeting was in violation of this title or records were withheld in violation of this title, their decision may be appealed to the city council. The decision of the city council is final. C. Enforcement. 1. Upon the conclusion of the administrative review process, as implemented pursuant to subsection (B) of this section, any person may institute proceedings for injunctive relief, declaratory relief, or writ of mandate in any court of competent jurisdiction to enforce his or her rights under this title. 2. A court may award costs and reasonable attorneys' fees to the plaintiff in an action brought pursuant to this section where it is found that a body has violated this title. The costs and fees shall be paid by the body and shall not become a personal liability of any public official or employee of the body. 3. If the litigation is judged to be frivolous by the court, the defendant body may assert its right to be paid reasonable court costs and attorneys' fees. , D. Mediation. Notwithstanding any other provision of law, any person whose request to inspect or copy public records has been denied by any body, agency or department may demand immediate mediation of his or her request with the Solano County courts mediation service or some mutually agreed-upon person who agrees to volunteer his or her time serving as mediator. E. Cure and Correction. 1. Nothing in this title shall prevent a body from curing or correcting an action challenged on grounds that a body violated any material provision of Chapter 4.0a BMC. A body shall cure and correct an action by placing the challenged action on a subsequent meeting agenda for separate determinations of whether to cure and correct the challenged action and, if so, whether to affirm or supersede the challenged action after first taking any new public testimony. 2. In the event the commission, upon the conclusion of a formal hearing conducted pursuant to its administrative review process, determines that a body violated any material provision of this title, the body shall agendize for the challenged action to correct and cure the violation. Any violation shall have no effect on those actions described in Government Code Section 54960.1 (d)(1) - (4), inclusive. F. Reports or Recommendations from Meetings Alleged to Have Been Held in Violation of This Title. If the sole purpose or nature of an action that is challenged for violation of this title is to make or convey an advisory report or recommendation to another body, such body shall not be precluded from hearing or taking action on the item if it is within the authority or jurisdiction for said body to hear or take action on the item in the absence of such report or recommendation. G. Penalties. The penalty for violation of this title by an elected or appointed official shalt be commensurate with the violation and may include penalties, such as censure, including findings of fact and a determination, which shall be given to media selected by the commission. H. Limitation of Actions. No person may file a complaint with the commission alleging violation of the notice provisions of BMC ~.08.050 if he or she attended the meeting or had actual notice of the item of business at least 72 hours prior to the meeting at which the action was taken. (Ord. 07-08 ~ 1; Ord. 05-06 ~ 1). 4.20.030 Responsibility for administration. A The city manager shall administer and coordinate the implementation of the provisions of this title for all bodies, agencies and departments under his or her authority, responsibility or control. B. The city attorney sh~1I staff, or provide staff for, the commission to permit the commission to fulfill the functions and duties set forth herein. The city attorney shall provide the commission . with legal assistance, to the extent such assistance does not constitute a conflict. C. The city clerk in the case of the city council and the assigned department in the case of other bodies shall be responsible for timely posting all agendas and shall make available for immediate public inspection and copying all agendas and agenda-related material filed with it. http://www.codepublishing.com/ca/benicia/Benicia04/Benicia04 20.html 3/31/2009 Lnaprer q..L.V urt',l"l \JUV t',Kl"lLVlI:'..1"ll LU1VllVll~~lUl"l rage .5 or ..1 D. The city clerk or designee shall act as information request facilitator to assist members of the public with acquiring the information they seek. If it will take longer than 48 hours (excluding Saturdays, Sundays, and holidays) to obtain the information requested by a member of the public then the city clerk will provide a written concise explanation of how and when the information will be made available. (Ord. 05-06 ~ 1). 4.20.040 Enforcement of ethics chapter. The city council, and not the open government commission, shall be the enforcement body for alleged violations of Chapter 4J9 BMC. This process shall not be used against employees except the city manager and city attorney since other employees are subject to discipline at the discretion of their supervisor. In the event of an allegation of a violation of the ethics provisions of this title, the matter shall first be referred to the city attorney for a determination as to whether there is a substantial likelihood that an ethics violation occurred. If substantial cause exists, the city council shall use the administrative process set forth above to resolve the matter except the option of referral to the commission in BMC 4.2Q.Q2Q(A)(2) shall be omitted. In the case of an allegation of an ethics violation committed by an elected official, the process shall proceed directly to the city council for a determination. (Ord. 05-06 91). TOC < > http://www.codepublishing.com/ca/benicia/Benicia04/Benicia04 20.html 3/31/2009 ~~ Presentation to Port Angeles City Council - April 7,2009 Thank you for this opportunity to discuss the proposed public records ordinance. Penney Van Fleet, president of the local League of Woman Voters, Shirley Nixon and myself met last week with the city manager, city attorney, Karen Rogers, Cheri Kidd and Gary Braun. We stated our belief that the current public record ordinance, last amended in 2005, is sufficient and there is no compelling reason to change it. There is a greater need for a more comprehensive city approach to all aspects of open government. Attached is our written submittal of additional comments. At the meeting we were presented a newly revised version of the proposed ordinance, a 12 page Exhibit "A" and a two page draft summary for the public. Tonight you have before you the new revision combined with the ordinance you reviewed last month plus some new language added since our meeting. In addition references were made to the April 1, 2009 letter from Tim Ford, the Attorney General's Open Government Ombudsman, as well as materials describing Benicia California's all encompassing ordinance that covers public records, open meetings and government ethics. If amount of paper generated equates to importance of the topic this ordinance seems to rise to a high level of importance.. To set my comments in context I will share a vignette. At the L WV Port Angeles open government forum last year, the Attorney General's office was represented by Tim Ford. In his role as the AG's open government ombudsman he has given many presentations throughout the state explaining the Public Records and Open Meetings Acts, and how these laws support citizens' inherent right to know how government decisions are made and how their tax dollars are spent. As part of his presentation he distributes handouts. He also gave his presentation, utilizing the same handouts, as an in- house training for the AG's staff attorneys. He was surprised to later discover that all of his handouts, from the training, were stamped "confidential". His conclusion was that it is common for attorneys to believe that everything they do and everything that touches their hands must be kept secret. Open government policies are an ongoing tension between policy maker's desire to serve their constituents openly, such as this city council has expressed, versus the tendency ofthe legal approach of wanting to keep as much confidential as possible. With that in mind the policy in front of you seems in favor of the latter rather than the former. There is no overarching policy statement from the council included in the document. Changes to it can occur without council input. Why do I say that? In aforementioned meeting it was noted that much of the existing ordinance is being stricken, and the proposed new ordinance relies instead upon a much longer list of policies contained in an attached Exhibit A. I asked why, if all the points in Exhibit A are important, they are not incorporated into the ordinance itself? The city attorney stated that it is because it is easier to change them ifthey are contained in an Exhibit. In other words changes can be made without undergoing the procedural requirements of amending ordinances... ie more public scrutiny and public processes. This is troubling. However, there is a solution, it was stated that the entire exhibit can be incorporated into the ordinance. A few specific comments about the proposed language before you tonight. Exhibit A-C. 4. (page 1-10) seems to be a change in policy. I was told at a February meeting with the city attorney and city clerk, that the City Manager is the final arbiter about what can be released - but this seems to circumvent that policy by delegating that power to city staff. The recent AG's letter recommended that the city index at least core documents. Currently minutes of the council, and ordinances are indexed on the city website, but this practice is not acknowledged in the ordinance. I would hope there is a long term commitment to not only maintain current practices but expand to such items as subcommittee meeting minutes in the future. But the language in the proposed ordinance talks about indexing as being "unduly burdensome... .and indexes nearly impossible to create and/or maintain" seems to go in the opposite direction. In conclusion. Even though the first page of the proposed ordinance states ''to promote the fullest access to public records" my experience has been otherwise. I submit to you a specific example. When Ms. Nixon and I asked for reconsideration of the redact~d bills we met with Mr. Bloor and City Clerk Becky Upton. We were received the three pages titled" Records requests - Requests for Fee Statements of Outside Attorneys." As you can see it reads: "Begin with the premise that the entire statement is a public record and is subject to release"( emphasis mine) The practical result, however? The heavily redacted bills submitted to you last month for services paid for by, and on behalf of, the citizens of Port Angeles. Unless the city council sets the tone of what openness means, then the tone will be set by others more prone toward secrecy --~ as Tim Ford experienced with his fellow attorneys who automatically stamped public documents as confidential. Thank you Norma Turner 3928 Mt Angeles Rd Port Angeles, Wa. Attachments Open Gov't/Access to Public Record points to discuss w/City of Port Angeles - League of Women Voters of Clallam Count, April 2, 2009 Records Request ~ Requests for the Fee Statements of Outside Attorneys ~~ Records Requests Requests for the Fee Statements of Outside Attorneys Please apply the following guidelines in responding to public records requests for the statements of outside attorneys: 1. Begin with the premise that the entire statement is a public record and is subject to release. 2. The City always must release all of the information, except in some instances the narrative statement. To the extent the narrative statement contains material that is subject to the attorney-client privilege, it can be redacted. 3. In determining what is and is not subject to the attorney-client privilege, refer again to the 2004 memorandum from the State AG's office which discusses the scope of the privilege. That memo has previously been distributed. 4. When a matter has been concluded (example: the settlement with Waste Connections over its contract claim), consider whether waiver of the attorney-client privilege would be appropriate. That would result in release of the entire billing statement without redactions. If a waiver of the attomey-client privilege might be appropriate, it should be d~scussed with theT-;itY Manager. 5. No more of the narrative description can be redacted than just the words that are subject to the attorney-client privilege. The words redacted must be limited to those words that reveal the subject matter of research topics, legal issues, the subject matters oflegal research, discussions between the outside attorney and the client's representative (the City' s representative), and the attorney's legal theories, opinions, and conclusions. Attorney work product is also protected as part of the attoI1ley-client privilege. illustrative Examples: . Research topics. They could be one or more words, such as "SEP N1, "condemnation", "joint and severalliability". All these should be redacted. . Legal issues. Legal issues are more detailed than research topics. Legal issues may be a phrase or an entire sentence: "Whether vested developments may be considered in establishing the boundaries of limited areas of more intensive rural development under the Growth Management Act." That entire sentence should be redacted. 1Je!.-MA.. ~ Open Gov't/ Access to Public Records points to discuss w /City of Port Angeles League of Women Voters of Clallam County, April 2, 2009 "A democracy requires accountability, and accountability requires transparency. ... The Freedom of Information Act should be administered with a clear presumption: In the face of doubt, openness prevails. .... All agencies should adopt a presumption in favor of disclosure... [and] take affirmative steps to make information public. They should not wait for specific requests from the public. All agencies should use modern technology to inform citizens about what is known and done by their Government." Memorandum to the Heads of Executive Departments and Agencies from President Barack Obama, Federal Register Presidential Documents, Volume 74, No. 15, January 21, 2009 A. Using the City's proposed public records ordinance and policy as a catalyst for positive change, our goals include the following: 1) Assure that the City of Port Angeles approach to publiC records and public information reflects a presumption of openness and public access. 2) Help to facilitate the adoption of a comprehensive Open Government Ordinance that covers Open Meetings and Ethics as well as well as public records. (See City of Benicia, California Ordinance as a model) B. Requests and suggestions: 1) Maintain the current Ordinance "as is" until a comprehensive Open Government Ordinance package can be developed and adopted. 2) In the interim, find ways to manage public information in a manner that would improve public access while easing the burden on city staff. Suggestions: A. . . . . . B. Put more info on the City's web site, and do it in a timely way. Post agendas for City Council Meetings as well as all attachments to council packet Post full text of proposed ordinances or resolutions before the council meeting at which the measure will be considered Post agendas and meeting packets for Advisory Committees such as UAC & Parks/Beautification Committees Compile agendas and minutes for all Council subcommittees, and make these available to the public upon request Provide electronic information to those who wish to be included on e-mail lists for committees such as the UAC Develop electronic "subscription lists" so that citizens who . subscribe may automatically receive agendas and information packets before meetings are held. page 1 I I (4/6/2009) Becky Upton - Re: Comment on PRCs From: To: Date: Subject: Teresa Pierce darlenes@olympus.net 4/6/20098:52 AM Re: Comment on PRCs Darlene, Thank you for your comments. Your email has been forwarded to the City Council, City Manager, City Attorney and City Clerk. Please let me know if I can be of any further assistance. -Teresa Teresa Pierce City of Port Angeles Executive Communications Coordinator Email: tpierce@citvofpa.us Phone: 360-417-4630 or 360-797-3213 Website: www.citvofpa.us >>> <darlenes@olvmpus.net> 4/4/2009 8:00 PM >>> Teresa: Please submit my comments for Tuesday. I will likely be out of town and unable to attend the meeting, so am submitting this by email. I do not favor any redactions or withholding of records from public review. Attorney-client privilege is invalid as the citizens are the client and should be able to review ALL records. Thank you, Darlene Schanfald Olympic Environmental Council PO Box 2664 Sequim WA 98382 ~ Exhibit "A" CITY OF PORT ANGELES, WASHINGTON POLICY REGARDING PUBLIC RECORDS REQUESTS 1. OVERVIEW OF THE PUBLIC RECORDS ACT A. Purposes of this Policy. The purpose of this policy is to establish procedures to assist Requesters in making public records requests and City staff in responding to them. The goal of this policy is to promote efficient and thorough access to the City's records in accordance with applicable law. This policy shall be available at City Hall and posted on the City's Website. II. GENERAL PROVISION AND INFORMA nON A. Definitions. 1. "Act" refers to the Public Records Act, at Chapter 42.56 RCW. 2. "City" refers to the City of Port Angeles. 3. "Electronically redact" means redacting information from copies of electronic records in such a way that the exempt information is permanently removed from the copy and cannot be in anyway recovered. 4. "Exempt information" means any information that may be redacted pursuant to the Public Records Act and/or other applicable law. 5. "Metadata"is data about data. It is typically generated by programs that create electronic documents, and is attached as part of that document as hidden text. It includes information describing aspects of actual data items, such as name ofthe author, formatting, content, editing history, and origins of the document. It can be displayed through tools in the program that created the document. 6. "Native Electronic Format" means the electronic format an electronic record originally exists as. For example, a Word document's native formation would have the ".doc" extension. 7. "Policy" refers to this policy for the Public Records Act. 8. "Reasonably locatable" means an electronic record that can be located with typical search features and organizing methods contained in the City's current software. 9. the Act. "Records Request" means a request for public records made to the City pursuant to -1- Exhibit "A" 10. "Requester" means the person or entity that has made a records request to the City. B. Location. The City's Public Records Officers are located in City Hall. Port Angeles City Hall is located at: 321 East 5th Street Port Angeles, Washington 98362 City Hall is open 8 a.m. to 5 p.m., Monday through Friday, except legal holidays. C. Public Records Officer. Public records requests must be made to the Public Records Officer. The City Clerk is the City's Public Records Officer for all City departments, except the Police Department. The City Clerk may be contacted in person at City Hall or via first class mail addressed to the Public Records Officer at City Hall. The Police Department shall designate its own Public Records Officer. The Police Department Records Officer may be contacted in person at the Port Angeles Police Department or via first class mail addressed to the Public Records Officer at the Port Angeles Police Department. In addition to accepting requests for records, the Public Records Officer is available for assistance and information about the City's records. The Public Records Officer may delegate specific responsibilities to City staff, but remains ultimately responsible for overseeing compliance with the Act and the Policy. The Public Records Officer shall: 1. Be responsible for implementing the City's process for responding to public records requests; 2. Serve as the principal contact point with any Requester who has made a records request to the City, unless the Public Records Officer has delegated these responsibilities for a particular records request to an Assistant Public Records Officer; 3. Coordinate City staff, and generally ensure compliance with public records disclosure requirements; 4. Make the final decision, in cooperation with the City Attorney, as to whether a particular record is subject to an exemption. D. Preservation and Retention of Records. 1. . All public records are and shall remain the property of the City. Outgoing officials and employees shall deliver such records to their successors. 2. The City shall comply with state and federal laws affecting public records, including but not limited to the guidelines promulgated by the Secretary of State Division of Archives and Records Management. Public records are preserved, stored, transferred, destroyed, and otherwise managed only in accordance with the Public Records Policy, the City's Records Management Policy and applicable state and federal law. -2- Exhibit "A" 3. Nothing in this Policy prevents the City from destroying records in accordance with RCW 40.14. But if a records request is made at a time when such record exists but is scheduled for destruction in the near future for any reason, the Public Records Officer shall retain possession of the record, and may not destroy or erase the record until the request is resolved. 4. Public records shall be protected during inspection by the public as set forth in section V paragraph A.3 and A.4, below. E. Index of Public Records. For the reasons stated in Ordinance 3213 and Ordinance _, incorporated herein by reference, the City finds that it would be unduly burdensome and would interfere with City operations to maintain an index of records. The City will make available for public disclosure all indices which may at a future time be developed for City use. m. REQUESTING RECORDS A. How to Make a Public Records Request. Public records may be inspected or copies of public records may be obtained by the public at City Hall upon compliance with the following procedures: Each Department of the City identifies some records as "over the counter" records. Such records include those that can be readily identified, are located at a single source (do not require searching multiple files or departments), and are routinely made available to the public. Requests for an over the counter record may be directed to the City department that has control ofthe record. If a request is made for a record that is not an over the counter record, the Requester must submit a records request to the Public Records Officer. Except for over the counter records, all records requests must be made to the Public Records Officer. (As to Over the Counter Records, see N.AA, below). All subsequent communications from a Requester should also be directed to the Public Records Officer, unless an Assistant Public Records Officer has been delegated the responsibility for a particular request. To avoid confusion or miscommunication, a request for public records should be made in writing. For the convenience of the public, the City provides forms for records requests. A request form is available at City Hall and on the City's website. The City encourages, but does not require Requesters to use the form. A request may be mailed, faxed, emailed, or delivered in person to City Hall. In the event a request is not made in writing, the Public Records Officer shall confirm in writing to the Requester the details of the request. A request for records should include the following information: 1. The date of the request. 2. The name of the Requester. -3- Exhibit "A" 3. 4. 5. 6. 7. records. The full address of the Requester. The telephone number of the Requester. A description of the requested record adequate to identify it. The title and date of the requested record, ifknown. Whether the Requester intends to inspect the records or to obtain a photocopy of the IV. RESPONDING TO RECORDS REQUESTS A. Instructions to City Staff - Procedures for Responding to Requests. All public records of the City are available for disclosure except as otherwise provided by law. We serve the public when responding to requests for public records. Staff should strive to efficiently, accurately and thoroughly respond to each request. As with all other services provided by the City, our goal is to go "above and beyond." 1. Contact Person. The contact person with the public for all public records requests shall be the Public Records Officer. Requesters who have questions should be directed to the appropriate Records Officer. 2. Date and Time of Request. Immediately upon receiving a request, the Public Records Officer shall apply a stamp showing the date and time the request was received. 3. Only Existing Records. The City is not required to create a record in response to a records request. If a request does not identify an existing record, contact the Public Records Officer for instructions. 4. Over the Counter Records. Each Department of the City shall establish a procedure for "over the counter" records. Such records may be provided immediately in response to a request. Generally, over the counter records can be defined as those readily identifiable, located at a single source (does not require searching multiple files or departments), and the document is routinely made available to the public. If a request is made for a record that is not an over the counter record, the Requester must be informed that the records is not available over the counter and that a records request must be filed with the Public Records Officer. Each Department must log all requests for over the counter records and all responses to such requests. 5. Five Day Response. For requests for records not within the "over the counter" category, within five business days of receiving a records request, the City shall respond by: a. Notifying the Requester that the documents are available; or b. Sending an "Acknowledgment Letter" acknowledging that the City has received the request and providing a reasonable estimate of the time the City will require to respond to the request. A copy of this public records policy, or a summary thereof, shall be included with each Acknowledgment Letter; or -4- Exhibit "A" c. Requesting clarification, as outlined in Additional Time for Response, below; or d. Denying the Records Request. In a "Denial Letter," the City should include an exemption log, as described in Section ll-G-2, if any responsive exempt records exist. 6. Additional Time for Response. Additional time for the City to respond to a request may be based on the need to: a. Clarify what documents are being sought in the request; b. Locate and assemble the records requested; c. Use the requested record in the City's normal course of business; d. Notify third persons or agencies affected by the request; or e. Determine whether any part of the records requested is exempt and that a denial should be made as to all or part of the request. 7. Unclear Requests. In acknowledging receipt of a records request that is unclear, the City may ask the Requester to clarify what records the Requester is seeking. If the Requester fails to clarify the request, the City may deem the request abandoned and need not respond to it. 8. Large or Complex Requests. When a records request is for a large volume of records, or when a records request involves complex searches or searches requiring manual sorting of numerous files, the City may elect to provide records on an installment basis. In such case, the Public Records Officer should provide a reasonable estimate in the Acknowledgment Letter when the first installment will be available. At the tim~ the first installment is reviewed or copied, the Public Records Officer will estimate when the second installment will be available, and continue on that basis until the entire request has been completed. If a Requester does not contact the Public Records Officer within 15 days to arrange for the review of the first installment, the City may deem the request abandoned and stop fulfilling the remainder of the request. 9. Identity of the Requester. The City may ask a Requester for personal identification only when the law makes a record disclosable to a specific person. 10. Requests for Verification of Customer Information. A customer service employee may only verify whether a customer is or has been a customer of the City. Any other request for verification shall be forwarded to the Public Records Officer. If a customer wishes to have the City verify his or her address, the customer shall provide the City a statement in writing authorizing the City to provide that verification. This authorization shall be construed as applicable to all requests for verification, unless the authorization is expressly limited to particular Requesters. 11. Procedures for Conducting Searches for Public Records. Except for over the counter records, the Public Records Officer will poll all City departments to determine what records, and the quantity of records, each department may have that fall within the scope of a records request. -5- Exhibit "A" Each department shall search all records within its control, including all types of storage media. Each department shall respond to the Public Records Officer within 4 business days. It is important to be prompt! After receiving and organizing the responses from each department, the Public Records Officer shall prepare a schedule for production of the records. The Public Records Officer shall notify each department when the records from that department are due. Each department then shall organize its activities to comply with the schedule prepared by the Public Records Officer. Again, it is important to be prompt! In some instances unexpected events may interrupt the schedule. In such instances, it is important to immediately contact the Public Records Officer. . 12. Requests for Electronic Records. Electronic records, like paper records, are "public records" subject to the Public Records Act, but it is not always feasible to redact exempt information from electronic records when the records are still in their Native Electronic Format. Thus, to protect exempt records, it will sometimes be necessary to either print the record and redact it by hand, or convert the record into an electronic format that can be electronically redacted. If the Records Request includes requests for electronic records, the Public Records Officer may propose a list of search terms based on the records request to the Requester to assist the City in its search of responsive records. a. Non-exempt reasonably locatable electronic records are subject to disclosure. If the Requester has requested an electronic record but has not specified any particular format, the City may produce the record in paper format with any necessary redactions. If a Requester requests a copy in electronic format, the records shall be copied onto a compact disc or other available medium. If the Requester requests to review the record or has requested a copy but lacks the necessary software to review the record in electronic form, the City may make a computer available to allow the Requester to review the record electronically, if equipment to do so is available without disrupting the usual work of City staff. b. Electronic records containing no exempt information. Electronic records that do not contain exempt information (including any metadata) shall be produced in their Native Electronic Format if requested in that format. c. Electronic records containing exempt information. i. Records. When a record contains exempt information, the exempt information shall be redacted from the copy provided to the Requester. Redactions may be made by either printing the record and redacting exempt information by hand or converting the record into an electronic format that can be electronically redacted and electronically redacting the exempt information. Alternatively, if the Requester wants the record in its native electronic format, then the City shall treat the request as seeking customized access, to be handled in the manner described in Section iii below. -6- Exhibit "A" Comment. It is usually not possible to electronically redact information from a record in its native format. In such instances, it will be necessary to print the record and redact, or convert the record into an electronic format that can be electronically redacted and electronically redact the exempt information, or provide for customized access. ii. Databases. If the City can generate a report from the database with the requested non-exempt information through the standard process it uses for creating reports from this database, then the City shall generate a report with the specified information and handle the request as it would any request for an electronic record not containing exempt information. If the request requires additional steps, then the City shall treat the request as seeking customized access, to be handled in the manner described in Section iii below. Comment. When a request is for information contained in a database, the City should consider the effort and expense necessary for creating a report with the requested information when responding. If the City regularly generates reports from the database and can generate a report from the database with the requested non-exempt information through the standard process it uses for creating reports from this database, then the City shall generate a report with the specified information. This is true even if the information would not typically be included in a report the City normally generates. If, however, it would take additional programming or other steps to generate a report, then the City may treat the request as one requiring customized access. The City should get the Requester's commitment to pay for this access before it incurs the cost. 111. Customized access. (A). Creating a new record. When a Requester seeks an electronic record in its native format that contains exempt information, the City shall redact the exempt information by creating a new record in the native format without the exempt information, provided that the Requester agrees to pay for the costs of this customized access. The City may also choose to create a new record as the most cost-effective way to redact information, provided that the Requester consents. Comment. The Public Records Act does not require public agencies to create records in response to a public records request. Creating a new record, however, may be the only way to allow access to an electronic record in its native format when the original record contains exempt information that must be redacted. There are also times when creating a new record may be the most cost-effective way for the City to redact exempt information from an electronic record, For example, in a spreadsheet it will often be easier to create a new spreadsheet without a column that contains exempt information, rather than print and redact the column by hand. Under these circumstances, if the Requester consents, the City should consider this option without charging the Requester. (B). Computer programming. If the Requester seeks information from a database that requires additional programming to generate a report with the requested information, the City may provide this customized access, provided that the City possesses the technological capability to do such programming and provided that the Requester agrees to pay for -7- Exhibit "A" the costs of this customized access. If a Requester seeks access to the actual database itself and additional programming is required to allow this access or to insure the Requester cannot access exempt information, the City may provide this customized access, provided that the City possesses the technological capability to do such programming and provided that the Requester agrees to pay for the costs of this customized access. Under no circumstances shall a Requester be given access to a database if it is not possible to protect exempt information. (C). Metadata. If a Requester seeks metadata from a record that contains exempt information and the City possesses the technological capability, the City may provide a report containing that metadata with all exempt information redacted. 13. Notice to Third Parties. If a public record contains personal information that identifies an individual or organization or contains information that pertains to an identified individual or organization, and if the City is uncertain whether an exemption applies to the record, or part of it, the City may notify that individual or organization by sending the third party a "Notice of Request" letter. The City may send this notice to the individual or organization if releasing the information could damage the individual or organization, or government operations, or is not in the best interest of the public. The notice should include: a. The record being requested; b. The date the City intends to release the record; and c. Notice that the City will release the record by the specified date if the contacted party does not obtain and serve on the City a temporary injunction, restraining order, or similar court order. This procedure shall not create any rights to third parties to such notice. This procedure will not be used to unreasonably delay responses to records requests. Comment: This procedure should not be followed unless there is a bona fide question whether an exemption applies. 14. Notice to Requester. The City may also send a written notice to the Requester notifying them that: a. The individual or organization whose personal information is contained in the requested public record has been notified; b. Notice that the City will release the record by the specified date if the contacted party does not obtain and serve on the City a temporary injunction, restraining order, or similar court order; and c. Ifthe contacted party does obtain and serve on the City a temporary injunction, restraining order, or similar court order, disclosure may be denied. 15. Procedures for Internal Tracking of Public Records Requests. a. The Public Records Officer shall be responsible for tracking the progress of requests for public records. b. The Public Records Officer shall notify City record holders when a request for public records has been received and to preserve all relevant records. -8- Exhibit "A" c. A form for tracking public records requests shall include the date the request was received; the date the 5-day letter was sent; the date estimated for completion; the identity of person charged with managing the search; all persons contacted to search for records; a summary of search efforts; and the date(s) the records were produced. d. Each department shall implement a system to track over the counter records requests. Each department shall send a summary of over the counter records requests to the Public Records Officer each month. 16. Costs. Costs associated with producing public records are specified in Chapter 3.70 of the Port Angeles Municipal Code, as may be amended from time to time. The City may collect a deposit of up to 10% of the projected cost before creating customized access. B. Exemptions. After the City has gathered responsive records, the City shall determine whether an exemption applies to all or part of a record. The City need not make available for inspection and copying records exempt from public inspection and copying under Chapter 42.56 RCW and/or other provisions of state or federal law, statute, or regulation. The exemptions found outside the Public Records Act that are most likely to potentially exempt records held by the City include (in alphabetical order): Abstract of driving record Attorney-client privilege (including work product) Child victims and witnesses - protection of identity Conviction and criminal history information Deliberative process Disclosure of identity of suspect to victim Documents regarding discipline/retirement of judges HIP AA Privacy Rule Identity of local government whistleblower Investigative records J ail records and booking photos Limits on Use and Disclosure of Social Security Numbers. Medical records 1:1unicipal officer disclosure of confidential information prohibited Records identifying child victim of sexual assault Records identifying the location of archaeological sites Reports of child abuse/neglect Rights of child victims and witnesses - addresses Unfounded allegations of child abuse or neglect -9- Exhibit "A" This list is provided for information. The City is not bound by or limited to these exemptions. C. Additional Procedures for Exemptions. 1. When exempt portions of Public Records can be redacted, the remainder thereof shall be open to public inspection and copying. 2. Exemption Log. If the City determines that all or part of a record is subject to an exemption, the City shall so inform the Requester in writing, including: a. A description of the exemption; b. The type of record being withheld; c. Ifnecessary, a short explanation of why it applies to the record (or part) being withheld; d. The date the record was created; e. The number of pages; and f. The author, or other means of sufficiently identifying particular records without disclosirig protected contents. 3. Where the use of any identifying features would reveal protected contents, the City may designate the record with a numbered sequence. 4. Pursuant to the Act, the City reserves the right to seek to enjoin the examination of any specific record, the examination of which the City determines would clearly not be in the public interest and would substantially damage any person or would substantially damage vital governmental functions. v. INSPECTION OF RECORDS A. Inspection of Records. 1. Notice of Availability. When the records responsive to the request (or the first installment) are available for inspection, the Public Records Officer shall send the Requester a "Notice of Availability" letter. If the Requester fails to contact the City within 15 days of the mailing of this letter, the City may treat the request as abandoned. When the City is producing in installments, this letter shall also provide an estimate of when the next installment will be available. 2. Response by Requester. If the Requester does not review the records at the time scheduled with the Public Records Officer, does not contact the Public Records Officer to arrange for payment, or does not request additional time to review the records within 15 days after the Notice of Availability Letter was sent, the City may consider the Records Request abandoned. 3. Protection of Records. In order that Public Records maintained on the premises ofthe City may be protected from damage or disorganization as required by the Act, the following procedures and practices are hereby instituted: -10- Exhibit "A" a. No Public Records shall be removed from City Hall without the Public Records Officer's permission; b. Inspection of any Public Records shall be conducted in the presence of the Public Records Officer or designated staff; c. No public record may be marked, defaced, tom, damaged, destroyed, unreasonably disorganized or removed from its proper location or order by a member of the public; d. Public records maintained in a file jacket or binders, or in chronological order, may not be dismantled except for the purpose of copying, and then only by City staff; and e. Public records ofthe City may be copied only on the copying machines of the City unless other arrangements are made by the Public Records Officer. 4. Loss of Right to Inspect. Inspection shall be denied and the records withdrawn by the Public Records Officer if the Requester, when reviewing records, acts in a manner which will damage or substantially disorganize the records or interfere excessively with other essential functions of the City. B. Deposits for Copying Public Records. When determining whether to request a deposit, the City shall consider the cost of making the requested copies and any payment history of the Requester, as well as the administrative burden of seeking a deposit. C. Closing the File. Once all copies of requested records have been provided to the Requester, or the request has been abandoned, the Public Records Officer shall mail the Requester a "Closing Letter" informing the Requester that the City has fully responded to the Records Request. Upon receipt of the Closing Letter, the Requester should immediately inform the Public Records Officer if the Requester does not think the City has fully complied, or needs additional time to review the records. If the Requester does not respond within ten business days after the Closing Letter was sent, the City may treat the matter as closed. VI. REVIEW OF ASSERTED EXEMPTIONS A. A Requester who objects to the initial denial or partial denial of a records request may ask the Public Records Officer to review the decision. Such a request shall be made in writing, should reasonably identify the written denial to which to Requester objects, and should state in general terms the reason for the objection. Such reasons include, but are not be limited to, a claim that an exemption does not apply, or if an exemption does apply, a request to waive the exemption. B. Within five business days, or within such other time as the City and the Requester mutually agree to, the Public Records Officer shall review the objection and shall either meet with the Requester or reply in writing to the Requester. The Public Records Officer shall either affirm or -11- Exhibit "A" reverse the denial. C. If the Requester is not satisfied with the decision of the Public Records Officer after the review provided in the preceding paragraph, the Requester shall so notify the Public Records Officer in writing. The Public Records Officer then shall promptly provide the Requester's objection and any other relevant information to the City Manager. The City Manager, within five business days, or within such other time as the City and the Requester mutually agree to, will consider the objection and either affirm or reverse the denial. That concludes the administrative review process. -12- Exhibit "A" VIT. DISCLAIMER This Policy is not intended to expand or restrict the rights of disclosure or privacy as they exist under state and federa11aw. Nothing in this Policy is intended to impose mandatory duties on the City beyond those imposed by state and federa11aw. Except where these guidelines are mandated by statute, the guidelines in this policy are advisory only and shall not impose any affirmative duty on the City. The City reserves the right to revise or change the policy from time to time. G:\Legal~Backup\ORDINANCES&RESOLUTIONS\ORDINANCES.2008\50 - E.hibit A-Public Records Policy.040709-VerB.wpd -13- . . . DATE: To: FROM: SUBJECT: FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO April 7, 2009 CITY COUNCIL Glenn A. Cutler, Director of Public Works & Utilities Award Consultant Agreement for Laurel Substation Structure, Project CL05-07 Summary: Proposals were solicited from consulting engineering firms to provide structural services to replace a 69kV "deadend" structure in Laurel Substation. TriAxis Engineering of Portland, Oregon was selected as the best qualified. A fee of $26,656 for design and construction support services was negotiated. Recommendation: Authorize the Mayor to sign an agreement with TriAxis Engineering of Portland, Oregon for professional services in an amount not to exceed $26,656. Background/Analysis: The structure in the Laurel Substation supporting the 69kV main supply transmission line was constructed in the 1970's using Corten Steel. This material was supposed to form a rust oxide coating that would protect it from future rusting. It has not proven to work well in the damp northwest, as it has deteriorated significantly and requires replacement prior to a major failure. Funds are available in the 2009 Light Utility budget. Six firms from the MRSC Consultants Roster were identified as providing structural engineering services needed for design of this structure, and were contacted to submit proposals. Three responded: TriAxis Engineering, North Sky Communications, and Exeltech Consulting. TriAxis Engineering was determined to be the most qualified in designing steel structures specifically for the electric utility. They will provide design, fmal cost estimate, bidding documents, shop drawing approval, and other support as required. It is recommended that City Council authorize the Mayor to sign an agreement with TriAxis Engineering of Portland, Oregon for professional services in an amount not to exceed $26,656. N:\CCOUNCIL\FINAL\Consultant Agreement for Laurel St Substation Structure.doc J - 1 ~ORTANGELES . WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: April 7, 2009 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: First Street Storm Drain Construction, Project No. DR 09-02 Summary: Bids were solicited from eight contractors on the Small Works Roster to construct Project No. DR 99-02, First Street Storm Drain Construction. One bid was received and opened on March 30, 2009. Jamestown Excavation of Sequim submitted the lowest responsible bid for the work, in the amount of$19,869.37 including tax. Recommendation: Award and authorize the Mayor to sign a contract for the First Street Storm Drain Construction, Project No. DR 99-02 with Jamestown Excavation of Sequim, in the total bid amount of $19,869.37 including tax. . Background/Analysis: The First Street Storm Drain Construction Project will replace an existing storm drain connecting a City parking lot to the parking lot drain at the former Light Operations site on Cherry Street. It is cunently located inside the footprint of the new building being constructed at that site. The new storm drain will be connected to an existing storm drain on the north side of Front Street. Bid packages were sent to eight local contractors from the MRSC Small Works Roster on March 23,2009, and bids were received and opened on March 30. The one bid received, from Jamestown Excavation, was for $19,869.37, including tax, 42% under the engineer's estimate of $34,000. The bid has been verified, and meets both responsiveness and responsibility criteria. It is recommended that Council award and authorize the Mayor to sign a contract for Front Street Storm Drain Construction, Project No. DR 99-02, with Jamestown Excavation of Sequim in the bid amount of$19,869.37, including tax. Sufficient funds for this work are budgeted in the 2009 Stormwater Utility budget. . N:\CCOUNCIL\FINALllst St. Storm Drain Construction Contract, Project DR99-02, Award.doc J-2 . . . FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: April 7, 2009 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Award Cable Injection Contract, Projects CL01-2008 and CL02-2008 Summary: Bids were opened on March 6, 2009 to treat old and deteriorating underground cables with a preservative warranted to extend the expected cable life by at least 20 years. Two companies responded with bids, and the low responsible bidder was Novinium, Inc., at $86,975.61. Recommendation: Award and authorize the Mayor to sign a contract with Novinium Inc., for Projects CL01-2008 and CL02-2008, in the amount of $86,975.61, including tax. Background/Analysis: Underground cable installed in the 1970's was projected to have a 30-year life expectancy. Much of the cable in the City system is approximately 35 years old, and has experienced a few failures. Typical of the 1970's, much of it is directly buried with no conduit. Replacement requires new trenching through pavement and landscaping. Cable in several subdivisions around Crabapple Road are of this vintage, as is the Plaza shopping center at Highway 101 and Golf Course Road. While the Plaza cables are in conduit, it has proven difficult or impossible to remove some old cables in the past. Such cables could fail at any time and cause extended outages. Two companies offer an injection process for rejuvenating existing cables. An insulating fluid is injected at the cable ends. The fluid fills the cracks that develop in old insulation. Both companies warranty the injected cables to last at least an additional 20 years. Both companies were contacted for bids. Based on the estimated quantities to complete a specified base bid project, the bid prices received were as shown below: Contractor Utilx Co oration Novinium Inc. En ineer's Estimate Bid Amount, includin tax $102,150.69 $86,975.61 $100,000 Both companies test the cables prior to treatment to verify that the injection process will work. If they determine the cable is too deteriorated so they cannot warranty the result, they do not proceed with injection. It is proposed to substitute injecting other cables if that condition is discovered. N:\CCOUNCIL\FINALlCable Injection Contract, Award.doc J-3 April 7,2009 City Council Re: Crabapple RdlPlaza Cable Repairs Page 2 Last year, with the approval of the UAC and Council, the City executed a small project with Utilx . Corporation to learn and evaluate the injection process. This was very successful. A project that would have required a month of trenching through a residential neighborhood was completed in two days with no digging. The treated cable is now warranted for another 20 years at a cost of about one-fourth the cost of replacement. Final costs are based on the actual footage of cable treated as measured during the treatment process. These lengths may be more or less than the estimated lengths depending on how cable was routed. The 2009 Light Utility capital budget included $50,000 to treat cable around Crabapple Road, and $90,000 to treat cable near the Plaza Shopping Center, for a total of $140,000. It is recommended that the City Council award and authorize the Mayor to sign a contract with Novinium Corporation for Projects CLOI-2008 and CL02-2008, in the amount of$86,975.61, including tax. . . J-4 . . . WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: April 7, 2008 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Approve Change Orders and Adjustments in Quantities for 8th Street Bridge Replacements, Project 02-15 Summary: On June 3, 2008, the City Council was briefed on the status of the project and approved change orders for the construction of the 8th Street Bridges project. Since that time there have been a number of additional changes to the contract. Recommendation: Approve completed change orders Jithru 32 in the amount of $135,929.00, and adjustments to unit price quantities, for a total change order amount of $227,167.24, increasin2 the total contract amount to $18,637,341.04. Background/Analysis: With the recent opening of the two new bridges, this project is nearing completion. While the final contract cost for the construction contract with Parsons RCI is not yet known, all costs have been either identified in issued change orders, or force account work already identified in the contract. On June 3, 2008, the City Council was briefed on the status of the change orders for the construction of the 8th Street Bridges project. At the same time, Council approved contract changes that resulted in a net decrease to the contract of$5,893.20, changing the total contract amount from $18,416,067.00 to $18,410,173.80. This included the following: · 13 change orders in the amount of$169,3l5.80, · three pending change orders in the amount of$89,500.00, · a bid item quantity reduction of $264,709.00 Since that time, there have been a number of additional changes to the contract, including: 14 . K additional change orders, · a number of price reductions to the previously-approved "pending" change orders, · an adjustment of final quantities, from estimated quantities, based on the completed work Table 1 summarizes the Change Orders as well as the added/deducted quantities. It is therefore recommended that City Council approve completed change orders 13 thru 32 in the amount of $135,929.00, and adjustments to unit price quantities, for a total change order amount of $227,167.24, increasing the total contract amount to $18,637,341.04. N:\CCOUNCIL\FINAL\8th St.Bridges Contract Change Orders Approval.doc J-5 April 7, 2009 City Council Re: 8th St Bridge Replacements, Project 02-15 Page 2 of3 . 8th Street Bridge Change Order Log Table 1 C.O. No. Description Actual 1 Blue House Demolition $0.00 2 Traffic Control Plan Revisions $4,500.00 3 Revisions to Temporary Signals $12,960.00 4 DRB Third Member $10,000.00 5 Valley Hazardous Material Cleanup $17,800.00 6 Conduit in Bridge Barrier $9,680.00 7 Not Used $0.00 8 Temp. Security Fence, Tumwater Br. Ends $3,300.80 9 Delete CMATS Requirement $0.00 10 Quality Assurance Survey Support $1,500.00 11 Valley Water Line Revisions $21,530.00 12 Tumwater Pier 1 Modified Footing $86,500.00 13 Valley Pier 6 Old Pier Removal $1,545.00 14 Delete 2 working days $0.00 15 SR 117 DrainC!ge Revision $14,000.00 16 Tumwater Pier l' delay working days $0.00 17 Extend Diaphragm Bars #32 & #82 $12,405.00 18 Valley Pier 3 X-Beam Modification $16,500.00 19 East End of Tumwater Grade Adjustments $4,961.00 . 20 Signal Base Elevation Adjustment $2,361.00 21 Handicap Ramps $6,000.00 22 Added Illumination per Light Operations $13,986.00 23 Signal Loops at Cherry Street Signal $7,807.00 24 Tumwater Pier 1 Waterline relocation associated with Pier 1 footing modification $18,000.00 25 Rock Wall Substitution Credit ($1,929.00) 26 Pigment Sealer Specification Change $0.00 27 8th & Pine Signal Pre-emption Indicator Light $2,000.00 28 Bird Spikes on Illumination Poles $8,782.00 29 SR 117 Realignment $18,000.00 30 Extend Edge Striping on Bridges $2,400.00 31 Contract time deferral related to pigmented sealer $10,000.00 32 Added Permanent Stop Signs $656.00 Sub-total $305,244.80 Bid Line Items Quantity Overruns Bid Line Items Quantity Underruns $304,914.15 ($382,991.71 ) . N:\CCOUNCIL\FINAL\8th St.Bridges Contract Change Orders Approval.doc J-6 . . . The following table of estimated project costs has been prepared to assist Council with their funding decisions: 'Base Bid and Additi\es C;onst. Management Contingencies Traffic Signals CTS/Paratransit Subtotal Available Grant Funding City Funding Required Original $18,416,067.00 $1,942,410.00 $800,000.00 $175,000.00 $70,000.00 $21,403,477.00 $20,000,000.00 $1,403,477.00 Revised 6/6/08 $18,410,173.80 $2,012,410.00 $730,000.00 $175,000.00 . $70,000.00 $21,397,583.80 $20,000,000.00 $1,397,583.80 N:\CCOUNCIL\FINAL\8th St.Bridges Contract Change Orders ApprovaI.doc Add/Deduct $227,167.24 $148,400.00 ($306,068.35) ($65,000.00) Total $18,637,341.04 $2,160,810.00 $423,931.65 $175,000.00 $5,000.00 $21,402,082.69 $20,000,000.00 $1,402,082.69 J-7 . . . CALL TO ORDER - REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PUBLIC CEREMONIES/ PRESENTATIONS: Police Department Promotions/Recognitions Jessie Winfield to Corporal/Barb McFall to Sergeant AlA Grant Team Introduction CITY COUNCIL MEETING Port Angeles, Washington March 17,2009 Mayor Braun called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Members Present: Mayor Braun, Deputy Mayor Wharton, and Councilmembers Di Guilio, Kidd, Perry, and Williams. Members Absent: Councilmember Rogers. Staff Present: Manager Myers, Attorney Bloor, Deputy Clerk Hagar, T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, D. Bialzik, J. Heath, B. McFall, S. Coyle, S. Romberg, S. Sperr, J. Viada, T. Pierce, J. Winfield, D. Dombrowski, D. Arand, A. Heuett, G. Roggenbuck, L. Dunbar, H. Freilich, B. Smith, and D Bellamente. Public Present: D. Schanfald, T. Moore, P. Lamoureux, B. Shaffer, and M. Herbeaux. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Mayor Braun. 1. Police Department Promotions/Recognitions Jessie Winfield to COIporal/Barb McFall to Sergeant: Police Chief Terry Gallagher announced the promotion ofJessie Winfield to Corporal and Barb McFall to Sergeant, noting that Ms. McFall would be the first female Sergeant in the Port Angeles Police Department. Chief Gallagher administered the Oath of Office to each of them, followed by the presentation of their new badges by their spouses. Mayor Braun thanked Corporal Winfield and Sergeant McFall for their service to the City and all those from the Police Department who were present to show their support. 2. AIA Grant Team Introduction: Community & Economic Development Director West introduced Wayne F eiden and Erin Simmons, members of the American Institute of Architectures (AlA) Grant Team, noting that the public meeting held the previous evening had been well attended, and the various focus groups had been very productive. He reminded Council that the plan will be presented to all interested parties during an open public meeting on Wednesday, March 18, at 6:00 p.m. in the Council Chambers. Mr. Wayne Feiden, Northampton, MA, explained that the AlA Grant Team consisted of an engineer, planner, landscape architect, architect, and an economic development professional. The Team toured the City, including the downtown and underground, held focus groups, heard comments from the public, and worked on the project plan. At the public meeting to be held on March 18, a brief PowerPoint presentation will be K-1 - 1 - CITY COUNCIL MEETING March 17, 2009 AIA Grant Team Introduction (Cont'd) United Way Year End 2008 Report / 2009 Funding Recommendation Approval PUBLIC COMMENT: made, highlighting the City's most important challenges and the potential paths for solutions. This presentation will be e-mailed to the City, as well as made available on the AIA web site. A final report will be forwarded to the City in about two months, fleshing out the information contained in the PowerPoint presentation. At that point, the process is complete, and it is up to the City to decide what it wishes to do with regard to the plan. The AlA team will be available for questions by phone or e-mail and will make a follow- up visit in one year. Brief discussion followed, with thanks being expressed to the Team for all its efforts on behalf of the City. . 3. United Way Year End 2008 Report / 2009 Funding Recommendation Approval: Jody Moss, Executive Director of United Way, provided a briefhistory of the relationship between United Way and the City of Port Angeles. She reported on the City's 2008 Human Services funding, noting more than 14,612 people within the City were served, as compared to 9,000 served in 2007. Ms Moss reviewed the recommendations for the 2009 funding distribution, asking the Council to reconsider cutting funding any further, as the need is so great and demand for services can only increase in light of the current economic condition. Following discussion, Manager Myers suggested that the Council authorize the Mayor to sign the United Way contract, as the next Council meeting will not take place until April 7. Deputy Mayor Wharton moved to accept the recommendations as presented and to approve and authorize the Mayor to sign a contract with United Way of ClaUam County. Councilmember Perry seconded the motion. Councilmember Di Guilio disclosed that he is an employee of OlyCap, and he will be abstaining from the vote. Mayor Braun disclosed that he is an OlyCap Board member. Councilmember Williams stated that in order to be congruent with his vote on the budget, he will be voting in opposition, as Council budget priorities have not yet been set and he has no way of knowing ifthe $62,500 budgeted for Human Services funding is too little or too great. . Prior to a vote on the motion, Attorney Bloor clarified the law governing conflicts, stating that under the law, Councilmember Di Guilio would not have a conflict. However, the Mayor, as a Board Member, could possibly have a remote interest and should abstain from the vote. Attorney Bloor further clarified that a Councilmember may choose to abstain from any vote for personal reasons. Councilmember Di Guilio disclosed that the entity he works for will not be recei ving any of the funds; therefore, he would vote on the issue. Mayor Braun declared he would abstain. A vote was taken on the motion, which carried 4-1-0, with Councilmember Williams voting in opposition and Mayor Braun abstaining. Penny Van Vleet, 117 C. Hilltop Drive, Sequim, President of the League of Women Voters, read aloud from a statement she presented to the Council regarding the Ordinance on Requests for Public Records. Norma Turner, 3928 Mt. Angeles Road, commented on her experience with public records requests in the City of Port Angeles, especially as they relate to invoices for outside legal services. Ms. Turner distributed an example of records from the City that had been redacted, as compared to records from the Port that contained no redactions. She expressed her hope that more discussions would be held prior to the adoption of the Ordinance. Darlene Schanfald, P. O. Box 2664, Sequim, spoke on the policy regarding public records requests and agreed with Ms. Turner's comments regarding redactions of records that should be public. She also commented on Item J. 2., Amendment No.4 to the Brown & Caldwell CSO Consultant Agreement, asking that the expenses be reviewed. . Paul Lamoureux, 602 Whidby, addressed the contract amendments on tonight's agenda that total more than $lmillion, urged the use of Lodging Tax Funds for the pool, restated K-2 - 2- . . . PUBLIC COMMENT: (Cont'd) WORK SESSION: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: Public Records Ordinance Break RESOLUTIONS: Resolution ofIntent- William Shore Memorial Pool Resolution No. 5-09 CITY COUNCIL MEETING March 17, 2009 his opinion ofthe HarborWorks PDA, and distributed a written plan for the Harbor area asking that it be shared with the members of the AIA Grant Team. None. 1. Public Records Ordinance: Attorney Bloor explained the purpose of the Ordinance was to improve and clarify procedures for submitting and responding to requests for public records. In response to statements made during Public Comment, he noted that this is more of a housekeeping Ordinance. He explained that the City has had a basic Public Records Ordinance since 1993, with amending sections added in 2005. Since then, the subject matter of public record requests has expanded. Not only the subjects, but the number of requests that the City receives has increased exponentially, with requests greatly increased over the 2005 level. Recognizing that the current Ordinance was not adequate, Attorney Bloor stated that he and Clerk Upton worked on the Ordinance to make it more efficient for both the public and City staff. He lauded Clerk Upton as one of the best public records officers in the State, noting that she will continue in that position even after the adoption of this Ordinance. He further stated there is nothing hidden in this Ordinance that will limit or circumvent the public records law. Attorney Bloor cited examples of the changes being made to the original Ordinance and why they were necessary. Some of the changes include customized access to data bases, providing record request responses in installments, and clarification of record requests. Attorney Bloor noted the goal in responding to record requests is uniformity, clarity and efficiency. Addressing those that commented on this Ordinance, Manager Myers offered to meet with them regarding questions and concerns once they have reviewed the Ordinance. Lengthy discussion followed, and Council requested the Ordinance be made easier to read for those without legal training, and sought clarification on the various sections of the Ordinance as well on the RCW s pertaining to requests for public records, especially the section regarding exempt records. A suggestion was made that a public hearing be held on this Ordinance at the next meeting, to give the public an opportunity to address the issue. There being no further discussion, Mayor Braun conducted a first reading of the Ordinance entitled: ORDINANCE NO. AN ORDINANCE of the City ofPort Angeles, Washington, amending Chapter 2.74 of the Port Angeles Municipal Code relating to inspection of public records. Mayor Braun recessed the meeting for a break at 7:25 p.m. The meeting reconvened at 7:45 p.m. 1. Resolution of Intent - William Shore Memorial Pool: Manager Myers stated the Resolution is a culmination of many months of discussion regarding the future of the William Shore Memorial Pool, and its purpose is to state the Council's position on how the Pool operation and ownership will be handled by the Pool District if the election passes. It further includes the intention of the City to close the Pool no later than June 15,2009, should the election fail. Manager Myers noted that, earlier today, the County Commissioners considered a similar Resolution, but concerns were raised regarding Intention 3, the recommended tax rate. Therefore, the item was tabled. It was suggested that the language for this section revert back to the original language discussed for the tax rate, which allowed for an estimated 15 cents per $1,000 of assessed valuation, as this is the langua~~ printed K-3 - 3 - CITY COUNCIL MEETING March 17,2009 RESOLUTIONS: (Cont'd) Resolution ofIntent - William Shore Memorial Pool Resolution No. 5-09 (Cont'd) LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: on the ballot. Manager Myers reminded the Council that this was a non-binding resolution. Discussion followed, and clarification was provided regarding the governing body and advisory board. Noting the presence of Commissioner Doherty in the audience, Mayor Braun invited him to the podium to speak to the issue. . . Commissioner Doherty clarified that the Commissioners wanted to ensure that the language in their Resolution matched that of the City's to prevent the possibility of a legal challenge. Therefore, the Commission meeting was continued to next Monday. Commissioner Doherty also took the opportunity to thank the Council for the 8th Street bridges, especially the wide sidewalks and bike lanes, and thanked the City's archaeologist for the presentation he gave to County employees. The question was raised as to the possibility of the Park District having the ability to accrue minimal funds beyond operations and maintenance needs. In the event there is an opportunity for a capital grant to build a new Pool, these reserves could be used as matching funds. Gary Holmquist, 1038 Grant Avenue, stated within the budget being built there is a capital maintenance reserve, which would be specific to improvements and modifications to the current facility. It is the intent of the Save the Pool Committee that within one to three years, discussions can be held relating to long-term strategy for repair or replacement of the Pool so it better meets the needs of the community. Discussion followed, and additional information and clarification was provided regarding capital reserves, the language of the ballot regarding the estimated tax rate, and why the ballots had gone to print with no input from Council. It was decided that, as the ballots had been printed, intention 3, regarding the tax rate, should be eliminated. Noting that several Councilmembers had referred to meetings attended with the Save the . Pool Committee, Councilmember Williams felt those that had participated in those meetings have a conflict of interest and, therefore, should not be voting on this issue. Deputy Mayor Wharton stated that all Councilmembers had been invited to attend a meeting with the Pool Committee and County staff. Councilmember Williams stated for the record that he objected to interfacing and participating with these meetings, as he felt it no longer enables one to be objective and non-biased. Mayor Braun read the Resolution by title, entitled RESOLUTION NO. 5-09 A RESOLUTION of the City Council of Port Angeles stating its intent for operation of the William Shore Memorial Pool District (WSMPD). Councilmember Perry moved to pass the Resolution as read by title eliminating intention #3. Deputy Mayor Wharton seconded the motion. Councilmember Williams respectfully requested that Deputy Mayor Wharton and Councilmembers Kidd and Perry, who participated in discussions with the County and Pool Committee, abstain from voting, as he felt there was a conflict of interest. Attorney Bloor pointed out that this was not a quasi-judicial matter, so the Appearance of Fairness Doctrine does not apply. This is a non-binding resolution, so the conflict of interest statutory provisions do not apply. There are no legal obligations requiring Councilmembers to abstain from this vote; it is a matter of individual choice and conscience. Following further discussion and comment by the various Councilmembers, a vote was taken on the motion, which carried by a vote of 5-1, with Councilmember Williams voting in opposition. Manager Myers stated Chief McKeen asked to add discussion of a Public Assistance . Grant Agreement to the agenda. This was added as Consent Agenda Item K.6. K-4 - 4 - . \ . . OTHER CONSIDERATIONS: Interagency Agreement for Performance Based Contracting Amendment PUBLIC HEARINGS - QUASI-JUDICIAL: PUBLIC HEARINGS - OTHER: FINANCE: Network Needs Assessment Consultant Agreement Amendment No.4 to Brown & Caldwell CSO Consultant Agreement CITY COUNCIL MEETING March 17, 2009 1. Interagency Agreement for Peiformance Based Contracting Amendment: City Engineer Sperr summarized the amendments to the Interagency Agreement for Performance Based Contracting, which will allow staff to negotiate a proposal for the Conservation Voltage Reduction and City Hall Complex Energy Conservation projects with a performance contractor without capital outlay. At Council's request, Deputy Director of Power Systems Dunbar elaborated as to how there would be no capital outlay by the City, explaining that the program is financed by a combination of BP A conservation program incentives, a state/local lease purchase program, which is a loan program, as well as the operating cost savings from the utilities. The net annual expense of participating in this program would be no greater than the City's current costs. Therefore, there is no additional capital outlay for the City. Following discussion and clarification, Councilmember Di Guilio moved to authorize the Public Works & Utilities Director to negotiate and sign two amendments for proposals to the Interagency Agreement for Performance Based Contracting; one for the Conservation Voltage Reduction project and one for the City Hall Complex Energy Conservation project. Councilmember Perry seconded the motion, which carried unanimously. None. None. 1. Network Needs Assessment Consultant Agreement: Deputy Director Dunbar distributed a revised memo for this item and Engineer Sperr summarized the need for aN etwork and Security Needs Assessment and a Public Safety Wireless Technology Plan. He noted that Requests for Proposals for consulting services in support of these projects had been sought and rated numerically, and those with the highest scores were invited to be interviewed. Columbia Telecommunications Corporation ranked as providing the best overall qualifications and was within the anticipated price range for the scope of work. Engineer Sperr allowed that these projects are consistent with the City's Capital Facilities Plan. Deputy Director Dunbar provided additional information and clarification, explaining that the results of the assessment would be utilized by staff to determine what items needed to be negotiated in its successor agreement with the City's vendor for internet services, as the current agreement expires in September, 2009. The other item included in the scope of work is the public safety wireless technology plan, and the information gathered for that will go into a report regarding future wireless mobile data services. Following further lengthy discussion and clarification, especially with regard to the renewal of a contract with Capacity Provisioning, the City's current provider ofInternet services, Councilmember Perry moved to authorize the Mayor to sign a non- disclosure . agreement and a consulting contract with Columbia Telecommunications Corporation in an amount not to exceed $52,000, and authorize the City Manager to make minor modifications to the agreement, if necessary. Councilmember Di Guilio seconded the motion; which carried unanimously. 2. Amendment No.4 to Brown & Caldwell CSO Consultant Agreement: Engineer Sperr stated this is a significant amendment, committing more than $1 million from the Wastewater Utility to a single consultant to complete the design for the Phase I CSO projects. He summarized the projects and reviewed those portions that have been K-5 - 5 - CITY COUNCIL MEETING March 17, 2009 Amendment No.4 to Brown & Caldwell CSO Consultant Agreement (Cont'd) Amendment No.6 to 8th Street Bridges Replacement Construction Management Agreement, Project 02-15 CONSENT AGENDA: CITY COUNCIL COMMITTEE REPORTS: INFORMATION: completed, including an environmental review. Discussion and clarification followed, and attention was directed to obtaining the Rayonier tank for the CSO project. Councilmember Kidd stated she would be voting in opposition, as she was concerned about spending so much on property the City does not, and may not ever, own. Deputy Mayor Wharton moved to authorize the Mayor to sign Amendment No.4 to the Consultant Agreement with Brown and Caldwell for Phase 1 CSO Projects in an amount not to exceed $1,150,000, which increases the maximum compensation under the agreement from $1,847,700 to $2,997,700. Councilmember Di Guilio seconded the motion. Following further clarification, a vote was taken on the motion, which carried by a vote of 5-1, with Councilmember Kidd voting in opposition. . 3. Amendment No.6 to 8th Street Bridges Replacement Construction Management Agreement, Project 02-15: Engineer Sperr reviewed information regarding the amendment to the agreement with Exeltech, noting a number of unanticipated design, inspection, and project documentation requirements necessitating additional funding. He stated the not to exceed amount requested has been budgeted within the contingency fund allocated to this project. Discussion followed, and Council requested clarification regarding the $50,000 budgeted for Directed Services. Receiving no specific reply as to what those funds would be used for, Deputy Mayor Wharton and Councilmember Kidd felt they could not vote in support of the motion. Councilmember Di Guilio moved to approve and authorize the Mayor to sign Amendment No.6 to the 8th Street Bridge Replacements Construction Management Agreement with Exeltech, Project 02-15, in the not-to-exceed amount of $148,400.00. Councilmember Perry seconded the motion, which carried by a vote of 4-2, with Deputy Mayor Wharton and Councilmember Kidd voting in opposition. . Following brief discussion related to the Expenditure Approval List, Councilmember Perry moved to accept the Consent Agenda, to include: 1.) City Council Meeting Minutes of March 3, 2009; 2.) Expenditure Approval List from 2/21/09 to 3/6/09 for $3,042,957.02; 3.) PenCom Service Agreement with CCRFP District #1, District #6, and Forks Ambulance; 4.) Forks Prisoner Confinement Services Agreement; 5.) Board and Commissions Reappointments; and 6.) Public Assistance Grant Agreement No. D09-101- Resolution No. 6-09. Councilmember Kidd seconded the motion, which carried unanimously. Councilmember Kidd commented on the excitement of the P A Forward Committee regarding the AlA grant team. Deputy Mayor Wharton noted that she participated in the interviews for the HarborWorks Executive Director. Manager Myers noted that Councilmember Rogers is in Washington, D.C., representing the City and the A WC at the National League of Cities Conference. She will also be meeting with the City's delegation to discuss the status of the City's NOAA application. Manager Myers reminded the Council that its Retreat will be held on Saturday, April 18th at Peninsula College. A detailed agenda packet will be distributed prior to that meeting. Manager Myers then recognized several City employees and officials for accomplishments. These included Councilmember Rogers, who was recognized as a Woman of Distinction; Officer Andrew Heuett for rescuing a dog in the Harbor. He also noted that several City firefighters had participated in the Seattle Columbia Tower Stair . Climb, and Jeremy Church finished first. K-6 - 6 - . . . INFORMATION: (Cont'd) EXECUTIVE SESSION: ADJOURNMENT: CITY COUNCIL MEETING March 17,2009 Manager Myers read aloud a note from Terry Weed providing a brief update on the Gateway project. At Councilmember Di Guilio's request, Fire Chief McKeen gave a brief update on the progress of the Fire District consolidation process. Chief McKeen anticipates the Committee will make a recommendation to City Council/County Commissioners before the end of the year. He noted that a vote had been taken on the combined name for the Consolidated Fire District and it was decided it would be called Port Angeles Fire & Rescue. None. The meeting was adjourned at 9:45 p.m. Gary Braun, Mayor Becky 1. Upton, City Clerk K-7 - 7 - Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3fl/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount ADVANCED TRAVEL Kenmore Air Fare Deposit 001-0000-143.70-10 5,000.00 BROOKE & ASSOC INC, ROBERT MET AlS,BARS,PLA TES,RODS 001-0000-237.00-00 -3.28 CARTEGRAPH SYSTEMS INC SUPPLIES 001-0000-237.00-00 -84.00 COMMERCIAL CARD SOLUTIONS City Credit Card Pmt 001-0000-213.10-95 -19,381.09 City Credit Card Pmt 001-0000-213.10-95 13,090.03 Blackberry-Gallagher 001-0000-237.00-00 -5.58 Blkbrry holster-Gallagher 001-0000- 23 7.00-00 -1.01 Blkbrry Skn Cse-Gallagher 001-0000-237.00-00 -1.34 lamp Replcmt Parts-TG 001-0000-237.00-00 -9.87 lapel Mic-Gallagher 001-0000-237.00-00 -13.39 Blkbry Skin Case- TG 001-0000-237.00-00 -3.02 Acctg Book-Hagar 001-0000-237.00-00 -3.66 Cash register tapes-Hagar 001-0000-237.00-00 -15.68 Safety Box-Hanley 001-0000-237.00-00 -0.77 Sprinklers-Hanley 001-0000-237.00-00 -98.15 Staplers-Kochanek 001-0000-237.00-00 -10.66 Pencils-Kochanek 001-0000-237.00-00 -6.65 Blackberry Case-Lusby 001-0000-237.00-00 -3.02 Organizer-Mahlum 001-0000-237.00-00 -23.62 . Service Awards-McKeen 001-0000-237.00-00 -11.71 Ink Ribbons-Romberg 001-0000-237.00-00 -2.00 Spotlight Kit-Smith 001-0000-237.00-00 -16.10 Casting Material-Zenonian 001-0000-237.00-00 -7.58 LAB SAFETY SUPPLY INC RESCITR WI 02 PORT L1FEMI 001-0000- 23 7.00-00 -6.23 LYNN PEAVEY COMPANY Testing supplies 001-0000-237.00-00 -4.41 GLEN A KIRSCH 001-0000-229.10-00 4.50 Hamilton PTO VBCC DEPOSIT REFUND HAMil 001-0000-239.10-00 150.00 Katie Smith lOOMIS DEPOSIT REFUND 3/4 001-0000-239.10-00 50.00 Kristy Dinius DEP REF 001-0000-239.93-00 150.00 Lillian Easton lOOM IS DEPOSIT REFUND 2/2 001-0000-239.10-00 50.00 Salmi & Gillaspy RENTAL RFD 001-0000-239.93-00 128.00 MTM TECHNOLOGIES, INC 8 HOURS SUPPORT 001-0000-237.00-00 -134.40 PRO SHOT PRODUCTS Gun Supplies 001-0000-237.00-00 -18.00 STAYWELL COMPANY, THE FIRST AID & SAFETY EQUIP. 001-0000-237.00-00 -15.19 WA STATE PATROL MAil-IN PRINTS 001-0000-229.50-00 57.75 Division Total: -$1,200.13 Department Total: -$1,200.13 ADVANCED TRAVEL AWC Conf-Kidd 001-1160-511.43-10 96.57 COMMERCIAL CARD SOLUTIONS PIRA Dinner-Braun/Myers 001-1160-511.31-01 30.64 Refreshments-Pierce 001-1160-511.31-01 69.37 . Chamber lunches-Williams 001-1160-511.31-01 24.99 Conf Regist-Rogers 001-1160-511.43-10 120.00 K-8 Page 1 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . . From: 3n/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount Legislative Mayor & Council Division Total: $341.57 Legislative Department Total: $341.57 COMMERCIAL CARD SOLUTIONS PIRA Dinner-Braun/Myers 001-1210-513.31-01 30.63 Card used/error-Pieree 001-1210-513.31-01 46.35 EDC Dinner-Myers 001-1210-513.31-01 35.00 AWC Conf-Myers 001-1210-513.43-10 120.00 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-1210-513.31-01 43.99 QWEST 3-5 ale 36045237125858 001-1210-513.42-10 1.67 3-5 ale 3604529887652B 001-1210-513.42-10 1.13 3-5 ale 36045251 09623B 001-1210-513.42-10 1.13 3-5 ale 3604523877817B 001-1210-513.42-10 1.13 3-5 ale 3604529882811 B 001-1210-513.42-10 1.13 2-23 ale 206T310164584B 001-1210-513.42-10 27.69 3-14 ale 3604570968343B 001-1210-513.42-10 2.27 3-14 ale 3604570411199B 001-1210-513.42-10 62.72 3-14 ale 3604576684085B 001-1210-513.42-10 7.13 3-14 ale 3604571535571B 001-1210-513.42-10 1.67 3-16 ale 206T359336570B 001-1210-513.42-10 89.25 . 03-14 ale 3604570831558B 001, -121 0-513.42-1 0 1.13 . " VERIZON WIRELESS 2-25 ale 671402094-00001 001-1210-513.42-10 69.69 WASHINGTON (DIS), STATE OF Scan Chgs-February 001-1210-513.42-10 36.66 City Manager Department City Manager Office Division Total: $580.37 PORT ANGELES CITY TREASURER Assessment Ctr Food-Coons 001-1211-513.31-01 I. 17.97 City Manager Department Customer Commitment Division Total: $17.97 OLYMPIC STATIONERS INC STORAGE FILES, STAPLES,PE 001-1220-516.31-01 20.08 LEGAL EXPANDO FOLDERS 001-1220-516.31-01 63.71 QWEST 3-5 ale 3604523712585B 001-1220-516.42-10 0.33 3-5 ale 3604529887652B 001-1220-516.42-10 0.23 3-5 ale 3604525109623B 001-1220-516.42-10 0.23 3-5 ale 3604523877817B 001-1220-516.42-10 0.23 3-5 ale 3604529882811 B 001-1220-516.42-10 0.23 2-23 ale 206T310164584B 001-1220-516.42-10 5.54 3-14 ale 3604570968343B 001-1220-516.42-10 0.45 3-14 ale 3604570411199B 001-1220-516.42-10 12.54 3-14 ale 3604576684085B 001-1220-516.42-10 1.43 3-14 ale 3604571535571 B 001-1220-516.42-10 0.33 3-16 ale 206T359336570B 001-1220-516.42-10 17.85 03-14 ale 36045708315588 001-1220-516.42-10 0.23 VERIZON WIRELESS 2-25 ale 671402094-00001 001-1220-516.42-10 156.80 WA STATE PATROL PREEMPLOY BACKGROUND 001-1220-516.41-31 10.00 . WASHINGTON (DIS), STATE OF Scan Chgs-February 001-1220-516.42-10 14.35 City Manager Department Human Resources Division Total: $304.56 K-9 Page 2 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3/7/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount QWEST 3-5 ale 36045237125858 001-1230-514.42-10 0.17 3-5 ale 36045298876528 001-1230-514.42-10 0.11 3-5 ale 36045251096238 001-1230-514.42-10 0.11 3-5 ale 36045238778178 001-1230-514.42-10 0.11 3-5 ale 36045298828118 001-1230-514.42-10 0.11 2-23 ale 206T3101645848 001-1230-514.42-10 2.77 3-14 ale 36045709683438 001-1230-514.42-10 0.23 3-14 ale 36045704111998 001-1230-514.42-10 6.27 3-14 ale 36045766840858 001-1230-514.42-10 0.71 3-14 ale 36045715355718 001-1230-514.42-10 0.17 3-16 ale 206T3593365708 001-1230-514.42-10 8.92 03-14 ale 36045708315588 001-1230-514.42-10 0.11 WASHINGTON (DIS), STATE OF Sean Chgs-February 001-1230-514.42-10 3.85 City Manager Department City Clerk Division Total: $23.64 City Manager Department Department Total: $926.54 Pacifico Investment Co. PAID TO CITY IN ERROR 001-2001-369.90-00 100.00 Finance Department Finance Revenues Division Total: $100.00 COMMERCIAL CARD SOLUTIONS Laptop Case-8rooks 001-2010-514.31-01 20.09 Flight Cancel-Weather 001-2010-514.31-01 -173.00 . Regist-Ziomkowski 001-2010-514.43-10 28.33 WFOA Mmbrshp-YZ 001-2010-514.49-01 50.00 OL YMPIC STATIONERS INC OFFICE SUPPLIES 001-2010-514.31-01 21.67 OFFICE SUPPLIES 001-2010-514.31-01 21.68 PORT ANGELES CITY TREASURER CFO Luneh-Ziomkowski 001-2010-514.31-01 10.00 QWEST 3-5 ale 36045237125858 001-2010-514.42-10 1.17 3-5 ale 36045298876528 001-2010-514.42-10 0.79 3-5 ale 36045251096238 001-2010-514.42-10 0.79 3-5 ale 36045238778178 001-2010-514.42-10 0.79 3-5 ale 36045298828118 001-2010-514.42-10 0.79 2-23 ale 206T3101645848 001-2010-514.42-10 19.39 3-14 ale 36045709683438 001-2010-514.42-10 1.59 . 3-14 ale 36045704111998 001-2010-514.42-10 43.90 3-14 ale 36045766840858 001-2010-514.42-10 4.99 3-14 ale 36045715355718 001-2010-514.42-10 1.17 3-16 ale 206T3593365708 001-2010-514.42-10 62.4 7 03-14 ale 36045708315588 001-2010-514.42-10 0.79 VERIZON WIRELESS 2-25 ale 671402094-00001 001-2010-514.42-10 56.77 WASHINGTON (DIS), STATE OF Scan Chgs-February 001-2010-514.42-10 11.60 Finance Department Finance Administration Division Total: $185.77 ADVANCED TRAVEL WFOA Comm Mtg-8H/SW 001-2023-514.43-10 93.80 COMMERCIAL CARD SOLUTIONS Training Lunch-Hagar 001-2023-514.31-01 62.67 . Aeetg 8ook-Hagar 001-2023-514.31-01 47.29 K-10 Page 3 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount COMMERCIAL CARD SOLUTIONS Regist -Possinger/Nevaril 001-2023-514.43-10 56.67 WFOA Mmbrshp-8H/SW 001-2023-514.49-01 100.00 MICROFLEX INC FE8 TAX AUDIT PROGRAM 001-2023-514.41-50 15.02 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-2023-514.31-01 21.67 PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGEIWRIGHT 001-2023-514.31-01 259.07 TONERlFINACCT PRINTER 001-2023-514.31-01 325.19 QWEST 3-5 ale 36045237125858 001-2023-514.42-10 1.51 3-5 ale 36045298876528 001-2023-514.42-10 1.02 3-5 ale 36045251096238 001-2023-514.42-10 1.02 3-5 ale 36045238778178 001-2023-514.42-10 1.02 3-5 ale 36045298828118 001-2023-514.42-10 1.02 2-23 ale 206T31 01645848 001-2023-514.42-10 24.92 3-14 ale 36045709683438 001-2023-514.42-10 2.04 3-14 ale 36045704111998 001-2023-514.42-10 56.45 3-14 ale 36045766840858 001-2023-514.42-10 6.42 3-14 ale 36045715355718 001-2023-514.42-10 1.51 3-16 ale 206T3593365708 001-2023-514.42-10 80.32 03-14 ale 36045708315588 001-2023-514.42-10 1.02 . WASHINGTON (DIS), STATE OF Sean Chgs-February 001-2023-514.42-10 6.23 Finance Department Accounting Division Total: $1,165.88 APEX CREDIT BUREAU CREDIT REPORTS 001-2025-514.41-50 48.50 CAPTAIN T'S ID HATS FOR STAFF 001-2025-514.31-11 136.91 COMMERCIAL CARD SOLUTIONS Cash register tapes-Hagar 001-2025-514.31-01 202.38 DATABARINCORPORATED CYCLES 16-20 2/27/09 001-2025-514.41-50 1,486.4 7 CYCLES 1-5 3/6/09 001-2025-514.41-50 1,950.00 CYCLES 6-10 3/12/09 001-2025-514.41-50 1,903.05 CYCLES 11-15 3/19/09 001-2025-514.41-50 1,858.08 DIGITAL IMAGING SOLUTIONS INC FE8 COpy CHARGES 001-2025-514.45-31 27.59 OLYMPIC STATIONERS INC A-Z INDICES (3) 001-2025-514.31-01 14.96 PACIFIC OFFICE EQUIPMENT INC CASH REGISTER RI880NS 001-2025-514.31-01 42.28 PACIFIC OFFICE FURNITURE OFFICE TA8LE 001-2025-514.31-80 96.58 QWEST 3-5 ale 36045237125858 001-2025-514.42-10 2.17 3-5 ale 36045298876528 001-2025-514.42-10 1.47 3-5 ale 36045251096238 001-2025-514.42-10 1.47 3-5 ale 36045238778178 001-2025-514.42-10 1.47 3-5 ale 36045298828118 001-2025-514.42-10 1.47 2-23 ale 206T31 01645848 001-2025-514.42-10 36.00 3-14 ale 36045709683438 001-2025-514.42-10 2.95 3-14 ale 36045704111998 001-2025-514.42-10 81.54 3-14 ale 36045766840858 001-2025-514.42-10 9.27 . 3-14 ale 36045715355718 001-2025-514.42-10 2.17 3-16 ale 20613593365708 001-2025-514.42-10 116.02 K-11 Page 4 Date: 4/2/2009 City 'of Port Angeles City Council Expenditure Report . From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount DIGITAL IMAGING SOLUTIONS INC FEB COPY CHARGES 001-3021-515.45-31 43,79 GREAT AMERICA LEASING CORP SHARP COPIER LEASE 001-3021-515.45-31 163.4 7 QWEST 3-5 ale 3604523712585B 001-3021-515.42-10 0.67 3-5 ale 3604529887652B 001-3021-515.42-10 0.45 3-5 ale 36045251 09623B 001-3021-515.42-10 0.45 3-5 ale 3604523877817B 001-3021-515.42-10 0.45 3-5 ale 3604529882811 B 001-3021-515.42-10 0.45 2-23 ale 206T310164584B 001-3021-515.42-10 11.08 3-14 ale 3604570968343B 001-3021-515.42-10 0.91 3-14 ale 3604570411199B 001-3021-515.42-10 25.09 3-14 ale 3604576684085B 001-3021-515.42-10 2.85 3-14 ale 3604571535571B 001-3021-515.42-10 0.67 3-16 ale 206T359336570B 001-3021-515.42-10 35.70 03-14 ale 3604570831558B 001-3021-515.42-10 0.45 WASHINGTON (DIS), STATE OF Sean Chgs-February 001-3021-515.42-10 7.14 WEST GROUP FEBRUARY LEGAL RESEARCH 001-3021-515.31-01 325.04 Attorney Prosecution Division Total: $12,523.58 Attorney Department Total: $38,091.32 . PENINSULA DAILY NEWS LEGAL AD 001-4010-558.44-10 94.27 PORT ANGELES CITY TREASURER ICC Mtg-Lierly/Bartholiek 001-4010-558.31-01 5.00 Offiee Supplies-Roberds 001-4010-558.31-01 34.97 Chamber Luneh-NW/SJ/PB 001-4010-558.31-01 35.98 QWEST 3-5 ale 3604523712585B 001-4010-558.42-10 1.25 3-5 ale 3604529887652B 001-4010-558.42-10 0.85 3-5 ale 36045251 09623B 001-4010-558.42-10 0.85 3-5 ale 3604523877817B 001-4010-558.42-10 0.85 3-5 ale 3604529882811 B 001-4010-558.42-10 0.85 2-23 ale 206T310164584B 001-4010-558.42-10 20.77 3-14 ale 3604570968343B 001-4010-558.42-10 1.70 3-14 ale 3604570411199B 001-4010-558.42-10 47.04 3-14 ale 3604576684085B 001-4010-558.42-10 5.35 3-14 ale 3604571535571 B 001-4010-558.42-10 1.25 3-16 ale 206T359336570B 001-4010-558.42-10 66.94 03-14 ale 3604570831558B 001-4010-558.42-10 0.85 VERIZON WIRELESS 2-25 ale 671402094-00001 001-4010-558.42-10 56.80 WASHINGTON (DIS), STATE OF Sean Chgs-February 001-4010-558.42-10 9.48 Community Development Planning Division Total: $385.05 COMMERCIAL CARD SOLUTIONS Workbooks-Roberds 001-4020-524.43-10 126.56 DIGITAL IMAGING SOLUTIONS INC FEB COpy CHARGES 001-4020-524.45-31 27.59 GLEN A KIRSCH 001-4020-322.10-17 151.75 . 001-4020-345.83-00 60.70 PORT ANGELES CITY TREASURER ICC Mtg-Lierly/Bartholiek 001-4020-524.31-01 24.39 K-13 Page 6 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3fl/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount QWEST 3-5 ale 3604523712585B 001-4020-524.42-10 0.43 3-5 ale 3604529887652B 001-4020-524.42-10 0.29 3-5 ale 3604525109623B 001-4020-524.42-10 0.29 3-5 ale 3604523877817B 001-4020-524.42-10 0.29 3-5 ale 3604529882811 B 001-4020-524.42-10 0.29 2-23 ale 206T310164584B 001-4020-524.42-10 7.20 3-14 ale 3604570968343B 001-4020-524.42-10 0.59 3-14 ale 3604570411199B 001-4020-524.42-10 16.31 3-14 ale 3604576684085B 001-4020-524.42-10 1.85 3-14 ale 3604571535571B 001-4020-524.42-10 0.43 3-16 ale 206T359336570B 001-4020-524.42-10 23.20 03-14 ale 3604570831558B 001-4020-524.42-10 0.29 WASHINGTON (DIS), STATE OF Sean Chgs-February 001-4020-524.42-10 7.47 ZENOVIC & ASSOCIATES ENGINEERING SERVICES(2) 001-4020-524.41-50 4,410.00 Community Development Building Division Total: $4,859.92 QWEST 3-5 ale 3604523712585B 001-4030-559.42-10 0.07 3-5 ale 3604529887652B 001-4030-559.42-10 0.05 3-5 ale 3604525109623B 001-4030-559.42-10 0.05 3-5 ale 3604523877817B 001-4030-559.42-10 0.05 3-5 ale 3604529882811 B 001-4030-559.42-10 0.05 . 2-23 ale 206T310164584B 001-4030-559.42-10 1.11 3-14 ale 36045709683438 001-4030-559.42-10 0.09 3-14 ale 3604570411199B 00'1-4030-559.42-10 2.51 3-14 ale 3604576684085B 001-4030-559.42-10 0.29 3-14 ale 3604571535571B 001-4030-559.42-10 0.07 3-16 ale 206T359336570B 001-4030-559.42-10 3.57 03-14 ale 36045708315588 001-4030-559.42-10 0.05 WASHINGTON (DIS), STATE OF Sean Chgs-February 001-4030-559.42-10 2.01 Community Development Code Compliance Division Total: $9.97 Community Development Department Total: $5,254.94 AMSAN OLYMPIC SUPPLY Paper Cutter 001-5010-521.31-01 56.31 BLUMENTHAL UNIFORMS & EQUIP Uniforms 001-5010-521.20-80 98.08 Uniforms 001-5010-521.20-80 -98.08 Uniforms 001-5010-521.20-80 98.08 JACKET/B SMITH 001-5010-521.20-80 378.32 Uniforms 001-5010-521.31-11 130.57 Uniforms 001-5010-521.31-11 -130.57 Uniforms 001-5010-521.31-11 130.57 CAPACITY PROVISIONING INC INet Chgs-City Hall 001-5010-521.42-12 172.00 COMMERCIAL CARD SOLUTIONS Uniform Supplies-Smith 001-5010-521.20-80 39.24 Blkbrry holster-Gallagher 001-5010-521.31-01 12.99 . Cell Phone Supplies-SR 001-5010-521.31-80 81.74 K-14 Page 7 Date: 4/2/2009 City .of Port Angeles , City Council Expenditure Report . From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount COMMERCIAL CARD SOLUTIONS TravellTrng-Smith 001-5010-521.43-10 1,501.10 DIGITAL IMAGING SOLUTIONS INC FE8 COpy CHARGES 001-5010-521 .45-31 7.27 FINELlNE WINDOW TINTING COMMERCIAL PRIVACY MIRROR 001-5010-521.41-50 324.90 GLOBALSTAR USA 2-16 ale 1.50018856 001-5010-521.42-10 36.19 JMF & ASSOCIATES 2 day Assessment Center 001-5010-521.41-50 3,750.00 KARON'S FRAME CENTER Shadowbox-Fairbanks 001-5010-521.31-01 154.29 PENINSULA BOTTLING CO INC Rental Fee-Firing Range 001-5010-521.31-01 10.00 PETEK, THOMAS C PHD Employment Evaluations 001-5010-521.41-50 900.00 PORT ANGELES SCHOOL DISTRICT LUNCHES (30) 001-5010-521.43-10 255.00 PUGET SOUND POLYGRAPH EXAMINERS Employment sereen 001-5010-521.41-50 225.00 Employment sereen 001-5010-521.41-50 225.00 QUILL CORPORATION VIDEO TAPEIPENCOM 001-5010-521.31-01 29.24 QWEST 2-20 ale 206Z2000177908 001-5010-521.42-10 158.05 2-23 ale 206T 4119188738 001-5010-521.42-10 57.46 3-5 ale 36045237125858 001-5010-521.42-10 2.68 3-5 ale 36045298876528 001-5010-521.42-10 1.81 3-5 ale 36045251096238 001-5010-521.42-10 1.81 3-5 ale 36045238778178 001-5010-521.42-10 1.81 . 3-5 ale 36045298828118 001-5010-521.42-10 1.81 2-23 ale 206T31 01645848 001-5010-521.42-10 44.31 3-14 ale 36045709683438 001-5010-521.42-10 3.63 3-14 ale 36045704111998 001-5010-521.42-10 100.35 3-14 ale 36045766840858 001-5010-521.42-10 11.41 3-14 ale 36045715355718 001-5010-521.42-10 2.68 3-16 ale 206T3593365708 001-5010-521.42-10 142.80 03-14 ale 36045708315588 001-5010-521.42-10 1.81 3-20 ale 206Z2000177908 001-5010-521.42-10 199.03 RED LION HOTEL-PORT ANGELES Hotel Chgs 001-5010-521.41-50 1,704.26 VERIZON WIRELESS 2-25 ale 671402094-00001 001-5010-521.42-10 173.28 WA ASSN OF SHERIFFS & POLICE JANUARY ASSOCIATE DUES/GA 001-5010-521.49-01 75.00 WASHINGTON (DIS), STATE OF Sean Chgs-February 001-5010-521.42-10 67.22 Police Department Police Administration Division Total: $11,138.45 CLALLAM CNTY HUMANE SOCIETY PER CONTRACT 001-5012-521.41-50 11,333.00 Police Department Intergovernmental Svcs Division Total: $11,333.00 AMSAN OLYMPIC SUPPLY Soap 001-5021-521.31-01 8.31 BLUMENTHAL UNIFORMS & EQUIP SILENT KEY HOLDER/KUCH 001-5021-521.20-80 25.96 SILENT KEY HOLDERfKUCH 001-5021-521.20-80 -25.96 SILENT KEY HOLDERfKUCH 001-5021-521.20-80 25.96 NAME TAG/WINFIELD 001-5021-521.20-80 15.12 Holster/Coyle 001-5021-521.31-11 64.44 . COMMERCIAL CARD SOLUTIONS OC SPRAYIMACE HOLDERS,SHR 001-5021-521.31-11 138.97 81kbry Skin Case-TG 001-5021-521.31-01 38.92 K-15 Page 8 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3fl/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount COMMERCIAL CARD SOLUTIONS Casting Material-Zenonian 001-5021-521.31-01 97.86 Person Searehes-Zenonian 001-5021-521.41-50 30.00 LENOVO COMPUTER HARDWARE&PERIPHI001-5021-521.31-60 1,391.59 COMPUTER HARDW ARE&PERI PHI 00 1-5021-521.31-60 189.92 COMPUTER HARDWARE&PERIPHI001-5021-521.31-60 51.17 COMPUTER HARDWARE&PERIPHI001-5021-521.31-60 238.47 COMPUTER HARDWARE&PERIPHI001-5021-521.31-60 25.98 LYNN PEAVEY COMPANY Testing supplies 001-5021-521.31-01 56.86 Gieser Lab RULER WITH COLOR SCALE/MO 001-5021-521.31-01 46.00 LAW ENFORCEMENT EQUIP DIST Holster/pouch/harness 001-5021-521.31-11 198.89 PACIFIC OFFICE EQUIPMENT INC COLOR HP 8LACK CARTRIDGES 001-5021-521.31-01 282.89 QWEST 3-5 a/e 36045237125858 001-5021-521.42-10 1.67 3-5 a/e 36045298876528 001-5021-521.42-10 1.13 3-5 a/e 36045251096238 001-5021-521.42-10 1.13 3-5 a/e 36045298828118 001-5021-521.42-10 1.13 2-23 a/e 206T31 01645848 001-5021-521.42-10 27.69 3-14 a/e 36045709683438 001-5021-521.42-10 2.27 3-14 a/e 36045704111998 001-5021-521.42-10 62.72 3-14 a/e 36045766840858 001-5021-521.42-10 7.13 . 3-14 a/e 36045715355718 001-5021-521.42-10 1.67 3-16 a/e 206T3593365708 001-5021-521.42-10 89.25 03-14 a/e 36045708315588 001-5021-521.42-10 1.13 SQUAD ROOM EMBLEMS 8USINESS CARDS/SPENCER 001-5021-521.31-01 87.96 VERIZON WIRELESS 2-25 a/e 671402094-00001 001-5021-521.42-10 413.58 WA STATE CRIMINAL JUSTICE Training-Winfield 001-5021-521.43-10 300.00 WASHINGTON (DIS), STATE OF Scan Chgs-February 001-5021-521.42-10 15.21 WVCIA-WA VIOLENT CRM INV ASSN Seminar-Viada/Ensor 001-5021-521.43-10 1,190.00 Police Department Investigation Division Total: $5,105.02 ADVANCED TRAVEL FTO Conf-Roggenbuek 001-5022-521.43-10 517.26 BLUMENTHAL UNIFORMS & EQUIP Pant Return 001-5022-521.20-80 -108.35 KNIFE/MILLER 001-5022-521.20-80 90.46 Uniforms 001-5022-521.20-80 252.41 Uniforms 001-5022-521.20-80 -108.35 Uniforms 001-5022-521.20-80 -22.71 Uniforms 001-5022-521.20-80 -184.23 Uniforms 001-5022-521.20-80 66.07 Uniforms 001-5022-521.20-80 22.71 Uniforms 001-5022-521.20-80 -22.71 Pant Return 001-5022-521.20-80 108.35 Uniforms 001-5022-521.20-80 108.35 Uniforms 001-5022-521.20-80 -108.35 . Uniforms 001-5022-521.20-80 184.23 K-16 Page 9 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount BLUMENTHAL UNIFORMS & EQUIP Uniforms 001-5022-521.20-80 -184.23 KNIFE/MILLER 001-5022-521.20-80 -90.46 KNIFE/MILLER 001-5022-521.20-80 90.46 Uniforms 001-5022-521.20-80 -252.41 Uniforms 001-5022-521.20-80 252.41 Uniforms 001-5022-521.20-80 -66.07 Uniforms 001-5022-521.20-80 66.07 BRATWEAR JUMPSUIT/BRUSSEAU 001-5022-521.20-80 440.64 JUMPSUIT/MILLER 001-5022-521.20-80 449.32 LABOR/REPAIRS/JOHNSON 001-5022 -521 .20-80 56.37 CLALLAM CNTY DEPT OF HEALTH HEPATITIS B SHOT/POWLESS 001-5022-521.49-90 57.00 COMMERCIAL CARD SOLUTIONS Blkbrry Skn Cse-Gallagher 001-5022-521.31-01 17.24 Lamp Replcmt Parts- TG 001-5022-521.31-01 127.34 Lapel Mic-Galiagher 001-5022-521.31-14 172.81 Spotlight Kit-Smith 001-5022-521.31-80 207.74 Blackberry-Gallagher 001-5022-521.42-10 71.98 DAY WIRELESS SYSTEMS Repair 001-5022-521.41-50 148.39 JMF & ASSOCIATES 2 day Assessment Center 001-5022-521.41-50 3,750.00 . LAB SAFETY SUPPLY INC RESCITR W/02 PORT L1FEM/ 001-5022-521.49-90 80.30 Tyler Peninger BOOTS & LACES/PENINGER 001-5022-521.20-80 186.54 LAW ENFORCEMENT EQUIPMENT DIST FIRST DEFENSE, LIQUID BAR 001-5022-521.35-01 3,805.27 Pro Force Law Enforcement TASER CARTRIDGES/MORSE 001-5022-521.31-80 1,917.60 S.T. ACTION PRO, INC Ammunition 001-5022-521.31-80 115.37 MT PLEASANT AUTO BODY IMPOUND TOW ATV/DUI CASE 001-5022-521.49-90 265.58 NAFTO-WA CHAPTER Conference-Roggenbuck 001-5022-521.43-10 140.00 NAPA AUTO PARTS CAR WASH 001-5022-521.31-01 48.78 TRUCK BATTERY, HOLDDOWN, 001-5022-521.49-90 103.39 PACIFIC OFFICE EQUIPMENT INC Toner 001-5022-521.31-01 94.30 CELL HOLSTER/SPENCER 001-5022-521.31-11 ( 27.09 Color Cartridge 001-5022-521.31-60 225.34 PEN PRINT INC Diversion form 001-5022-521.31-01 200.54 PRO SHOT PRODUCTS Gun Supplies 001-5022-521.35-01 232.21 QUILL CORPORATION Office Supplies 001-5022-521.31-01 210.43 Office Supplies 001-5022-521.31-01 47.71 Office Supplies 001-5022-521.31-01 39.77 LABELS, VIDEO TAPES, PADS 001-5022-521.31-01 77.28 8 DZ POCKET MEMO PADS FOR 001-5022-521.31-01 81.08 QWEST 3-5 a/c 3604523712585B 001-5022-521.42-10 4.68 3-5 a/c 3604529887652B 001-5022-521.42-10 3.17 3-5 a/c 36045251 09623B 001-5022-521.42-10 3.17 . 3-5 a/c 3604523877817B 001-5022-521.42-10 3.17 3-5 a/c 3604523877817B 001-5022-521.42-10 1.13 K-17 Page 10 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3n/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount QWEST 3-5 ale 36045298828118 001-5022-521.42-10 3.17 2-23 ale 206T31 01645848 001-5022-521.42-10 77.54 3-14 ale 36045709683438 001-5022-521.42-10 6.34 3-14 ale 36045704111998 001-5022-521.42-10 175.62 3-14 ale 36045766840858 001-5022-521.42-10 19.96 3-14 ale 36045715355718 001-5022-521.42-10 4.68 3-16 ale 206T3593365708 001-5022-521.42-10 249.89 03-14 ale 36045708315588 001-5022-521.42-10 3.17 SAN DIEGO POLICE EQUIP CO SIMS MARKING CTGS & MASK! 001-5022-521.31-80 928.41 SWAIN'S GENERAL STORE INC Freezer 8ags/Cable Ties 001-5022-521.31-01 71.40 UNITED PARCEL SERVICE Shipping Chgs pe 3-7 001-5022-521.42-10 4.82 VERIZON WIRELESS 2-25 ale 671402094-00001 001-5022-521.42-10 1,254.52 WASHINGTON (DIS), STATE OF Scan Chgs-February 001-5022-521.42-10 52.81 WESTERN STATES HOSTAGE SEMINAR FEE+ANNUAL MEM8ER 001-5022-521.41-50 175.00 Police Department Patrol Division Total: $17,050.97 BLUMENTHAL UNIFORMS & EQUIP NAME TAG/TURTON 001-5026-521.31-11 16.21 COPY CAT GRAPHICS Shirt(s) 001-5026-521.31-11 102.94 PACIFIC OFFICE EQUIPMENT INC Ink Cartridges 001-5026-521.31-01 37.77 8ROTHER P-TOUCH TAPE/TURT 001-5026-521.31-01 38.79 REPLACED ROLLERICLEANING 001-5026-521.31-01 42.93 . Police Department Reserves & Volunteers Division Total: $238.64 COPY CAT GRAPHICS 2 SHIRTS, 1 CAP 001-5029-521.31-01 142.48 Shirt 001-5029-521.31-11 30.23 DIGITAL IMAGING SOLUTIONS INC FE8 COPY CHARGES 001-5029-521.45-31 180.09 GREAT AMERICA LEASING CORP Copier Lease 001-5029-521.45-31 282.66 Copier Lease 001-5029-521 .45-31 510.10 NEW WORLD SYSTEMS Conference-Jacobi 001-5029-521.43-10 945.00 OLYMPIC STATIONERS INC Parking Enf Supplies 001-5029-521.31-01 27.75 PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGE/SCHILKE 001-5029-521.31-01 26.01 QUILL CORPORATION CD-R'S, DIGITAL PHOTO & 0 001-5029-521.31-01 149.22 BLACK PRINT CARTRIDGE/SCH 001-5029-521.31-01 81.93 QWEST 3-5 ale 3604523712585B 001-5029-521.42-10 1.67 3-5 ale 36045298876528 001-5029-521.42-10 1.13 3-5 ale 36045251 09623B 001-5029-521.42-10 1.13 3-5 ale 36045238778178 001-5029-521.42-10 1.13 3-5 ale 36045298828118 001-5029-521.42-10 1.13 2-23 ale 206T3101645848 001-5029-521.42-10 27.69 3-14 ale 36045709683438 001-5029-521.42-10 2.27 3-14 ale 3604570411199B 001-5029-521.42-10 62.72 3-14 ale 36045766840858 001-5029-521.42-10 7.13 3-14 ale 3604571535571 B 001-5029-521.42-10 1.67 . 3-16 ale 206T3593365708 001-5029-521.42-10 89.25 K-18 Page 11 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount QWEST 03-14 ale 36045708315588 001-5029-521.42-10 1.13 WASHINGTON (DIS), STATE OF Scan Chgs-February 001-5029-521.42-10 8.20 Police Department Records Division Total: $2,581.72 Police Department Department Total: $47,447.80 CAPACITY PROVISIONING INC INet Chgs-Fire Dept 001-6010-522.42-12 172.00 COMMERCIAL CARD SOLUTIONS Photo Develop-McKeen 001-6010-522.31-01 5.77 DIGITAL IMAGING SOLUTIONS INC FE8 COpy CHARGES 001-601 0-522.45-31 71.99 OLYMPIC PRINTERS INC 8USINESS CARDS -- FIRE DE 001-6010-522.31-01 67.21 QWEST 3-5 ale 36045237125858 001-6010-522.42-10 2.34 3-5 ale 36045298876528 001-6010-522.42-10 1.59 3-5 ale 36045251096238 001-6010-522.42-10 1.59 3-5 ale 36045238778178 001-6010-522.42-10 1.59 3-5 ale 36045298828118 001-6010-522.42-10 1.59 2-23 ale 20613101645848 001-6010-522.42-10 38.77 3-14 ale 36045709683438 001-6010-522.42-10 3.17 3-14 ale 36045704111998 001-6010-522.42-10 87.81 3-14 ale 36045766840858 001-6010-522.42-10 9.98 3-14 ale 36045715355718 001-6010-522.42-10 2.34 . 3-16 ale 20613593365708 001-6010-522.42-10 124.95 03-14 ale 36045708315588 001-6010-522.42-10 1.59 3-5 ale 36045237125858 001-6010-522.42-11 '0.67 3-5 ale 36045298876528 001-6010-522.42-11 0.45 3-5 ale 36045251096238 001-6010-522.42-11 0.45 3-5 ale 36045238778178 001-6010-522.42-11 0.45 3-5 ale 36045298828118 001-6010-522.42-11 0.45 2-23 ale 206T3101645848 001-6010-522.42-11 11.08 3-14 ale 36045709683438 001-6010-522.42-11 0.91. 3-14 ale 36045704111998 001-6010-522.42-11 25.09 3-14 ale 36045766840858 001-6010-522.42-11 2.85 3-14 ale 36045715355718 001-6010-522.42-11 0.67 3-16 ale 206T3593365708 001-6010-522.42-11 35.70 03-14 ale 36045708315588 001-6010-522.42-11 0.45 UNITED PARCEL SERVICE Shipping Chgs pe 3-7 001-6010-522.42-10 6.48 VERIZON WIRELESS 2-25 ale 671402094-00001 001-6010-522.42-10 56.82 WASHINGTON (DIS), STATE OF Scan Chgs-February 001-6010-522.42-10 6.92 Scan Chgs-February 001-6010-522.42-11 6.36 Fire Department Fire Administration Division Total: $750.08 ADVANCED TRAVEL WSFST Trng-Reid 001-6020-522.43-10 305.90 CLALLAM CNTY FIRE DISTRICT 2 8ANQUET 001-6020-522.31-01 321.76 COMMERCIAL CARD SOLUTIONS Coffee Supplies-Dubuc 001-6020-522.43-10 12.00 . NAPA AUTO PARTS CAR WASH 001-6020-522.31-02 48.78 QWEST 3-5 ale 36045237125858 001-6020-522.42-10 2.17 K-19 Page 12 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3fl/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount QWEST 3-5 ale 36045298876528 001-6020-522.42-10 1.47 3-5 ale 36045251096238 001-6020-522.42-10 1.47 3-5 ale 36045238778178 001-6020-522.42-10 1.47 3-5 ale 36045298828118 001-6020-522.42-10 1.47 2-23 ale 206T31 01645848 001-6020-522.42-10 36.00 3-14 ale 36045709683438 001-6020-522.42-10 2.95 3-14 ale 36045704111998 001-6020-522.42-10 81.54 3-14 ale 36045766840858 001-6020-522.42-10 9.27 3-14 ale 36045715355718 001-6020-522.42-10 2.17 3-16 ale 206T3593365708 001-6020-522.42-10 116.02 03-14 ale 36045708315588 001-6020-522.42-10 1.47 SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 001-6020-522.20-80 306.77 8RUSHES (NOT CLASSIFIED) 001-6020-522.31-02 6.44 VERIZON WIRELESS 2-15 ale 264395724-00001 001-6020-522.42-10 25.02 3-15 ale 264395724-00001 001-6020-522.42-10 25.02 3-10 ale 571099962-00001 001-6020-522.42-10 49.81 WASHINGTON (DIS), STATE OF Scan Chgs-February 001-6020-522.4 2 -1 0 0.75 Fire Department Fire Supression Division Total: $1,359.72 CLALLAM CNTY FIRE DISTRICT 2 8ANQUET 001-6021-522.31-01 321.77 8ACKGROUND CHECK 001-6021-522.41-50 50.00 . COMMERCIAL CARD SOLUTIONS Service Awards-McKeen 001-6021-522.31-01 151.16 QWEST 3-5 ale 36045237125858 001-6021-522.42-10 0.17 3-5 ale 36045298876528 001-6021-522.42-10 0.11 3-5 ale 36045251096238 001-6021-522.42-10 0.11 3-5 ale 36045238778178 001-6021-522.42-10 0.11 3-5 ale 36045298828118 001-6021-522.42-10 0.11 2-23 ale 206T3101645848 001-6021-522.42-10 2.77 3-14 ale 36045709683438 001-6021-522.42-10 0.23 3-14 ale 36045704111998 001-6021-522.42-10 6.27 3-14 ale 36045766840858 001-6021-522.42-10 0.71 3-14 ale 36045715355718 001-6021-522.42-10 0.17 3-16 ale 206T3593365708 001-6021-522.42-10 8.92 03-14 ale 36045708315588 001-6021-522.42-10 0.11 Fire Department Fire Volunteers Division Total: $542.72 COMMERCIAL CARD SOLUTIONS Log 8ook-Dubuc 001-6030-522.31-01 91.32 OLYMPIC PRINTERS INC 8USINESS CARDS -- MCKEEN 001-6030-522.31-01 67.21 QWEST 3-5 ale 36045237125858 001-6030-522.42-10 0.33 3-5 ale 36045298876528 001-6030-522.42-10 0.23 3-5 ale 36045251096238 001-6030-522.42-10 0.23 3-5 ale 36045238778178 001-6030-522.42-10 0.23 3-5 ale 36045298828118 001-6030-522.42-10 0.23 . 2-23 ale 206T3101645848 001-6030-522.42-10 5.54 K-20 Page 13 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount QWEST 3-14 ale 3604570968343B 001-6030-522.42-10 0.45 3-14 ale 3604570411199B 001-6030-522.42-10 12.54 3-14 ale 3604576684085B 001-6030-522.42-10 1.43 3-14 ale 3604571535571 B 001-6030-522.42-10 0.33 3-16 ale 206T359336570B 001-6030-522.42-10 17.85 03-14 ale 3604570831558B 001-6030-522.42-10 0.23 VERIZON WIRELESS 2-25 ale 671402094-00001 001-6030-522.20-80 418.49 2-15 ale 264230412-00005 001-6030-522.42-10 36.71 3-15 ale 264230412-00005 001-6030-522.42-10 73.44 WASHINGTON (DIS), STATE OF Sean Chgs-February 001-6030-522.42-10 5.45 Fire Department Fire Prevention Division Total: $732.24 COMMERCIAL CARD SOLUTIONS Seminar-Denton 001-6040-522.43-10 100.00 Trng Refreshments-Bogues 001-6040-522.43-10 60.56 QUILL CORPORATION PAPER (OFFICE, PRINT SHOP) 001-6040-522.31-01 87.00 QWEST 3-5 ale 3604523712585B 001-6040-522.42 -1 0 0.33 3-5 ale 3604529887652B 001-6040-522.42-10 0.23 3-5 ale 3604525109623B 001-6040-522.42-10 0.23 3-5 ale 3604523877817B 001-6040-522.42-10 0.23 3-5 ale 3604529882811 B 001-6040-522.42 -1 0 0.23 . 2-23 ale 206T310164584B 001-6040-522.42-10 5.54 3-14 ale 3604570968343B 001-6040-522.42-10 0.45 3-14 ale 3604570411199B 001-6040-522.42 -1 0 12.54 3-14 ale 3604576684085B 001-6040-522.42-10 1.43 3-14 ale 3604571535571 B 001-6040-522.42-10 0.33 3-16 ale 206T359336570B 001-6040-522.42 -1 0 17.85 03-14 ale 3604570831558B 001-6040-522.42-10 0.23 VERIZON WIRELESS 3-10 ale 571099962-00001 001-6040-522.42-10 34.19 Fire Department Fire Training Division Total: $321.37 GLOBALSTAR USA 2-16 ale 1.50018853 001-6060-525.42-10 36.19 QWEST 3-5 ale 3604523712585B 001-6060-525.42-10 1.51 3-5 ale 3604529887652B 001-6060-525.42-10 1.02 3-5 ale 3604525109623B 001-6060-525.42-10 1.02 3-5 ale 3604523877817B 001-6060-525.42-10 1.02 3-5 ale 3604529882811 B 001-6060-525.42-10 1.02 2-23 ale 206T310164584B 001-6060-525.42-10 24.92 3-14 ale 3604570968343B 001-6060-525.42-10 2.04 3-14 ale 3604570411199B 001-6060-525.42-10 56.45 3-14 ale 3604576684085B 001-6060-525.42-10 6.42 3-14 ale 3604571535571B 001-6060-525.42-10 1.51 3-16 ale 206T359336570B 001-6060-525.42-10 80.32 . Fire Department 03-14 ale 3604570831558B 001-6060-525.42-10 1.02 Emergency Management Division Total: $214.46 K-21 Page 14 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3n/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount Fire Department Department Total: $3,920.59 ADVANCED TRAVEL WSDOT Class-Mahlum 001-7010-532.43-10 336.88 WCIA Trng-Sperr 001-7010-532.43-10 153.80 CAPACITY PROVISIONING INC INet Chgs-Dark Fiber 001-7010-594.64-10 197.41 Dark Fiber Connections 001-7010-594.64-10 1,061.47 CARTEGRAPH SYSTEMS INC SUPPLIES 001-7010-532.48-02 1,084.00 COMMERCIAL CARD SOLUTIONS Class Regist-Sperr 001-7010-532.43-10 100.00 COMPLETE LINE, THE SUPPLIES 001-7010-532.31-01 3,631.13 SUPPLIES 001-7010-532.31-01 329.64 BINDERS/CLlPS 001-7010-532.31-01 75.12 OFFICE SUPPLIES 001-7010-532.31-01 69.07 DIGITAL IMAGING SOLUTIONS INC FEB COPY CHARGES 001-7010-532.45-31 1,373.77 FAMILY SHOE STORE SAFETY SHOES - BILL HALE 001-7010-532.31-01 103.15 I.T. XCHANGE CORP COMPUTERS,DP & WORD PROC. 001-7010-594.64-10 645.06 COMPUTER HARDWARE&PERIPHI001-701 0-594.64-1 0 2,787.84 IBM CORPORATION COMPUTER HARDWARE&PERIPHI001-701 0-594.64-1 0 10,448.68 COMPUTER HARDWARE&PERIPHI001-701 0-594.64-1 0 2,497.53 COMPUTER HARDWARE&PERIPHI001-701 0-594.64-1 0 7,451.41 Phil Lusk ELWHA DAM TOUR LUNCH 001-7010-532.31-01 130.72 . OLYMPIC STATIONERS INC PAPER 001-7010-532.31-01 527.91 PENINSULA DAILY NEWS LEGAL AD 001-7010-532.44-10 50.29 PORT ANGELES CITY TREASURER Batteries-Rinehart 001-7010-532.31-01 15.17 FEMA Mtg-Szatloeky 001-7010-532.31-01 51.52 Stamps-Rinehart 001-7010-532.42-10 42.00 QWEST 3-5 ale 3604523712585B 001-7010-532.42-10 5.19 3-5 ale 3604529887652B 001-7010-532.42-10 3.51 3-5 ale 3604525109623B 001-7010-532.42-10 3.51 3-5 ale 3604523877817B 001-7010-532.42-10 3.51 3-5 ale 3604529882811 B 001-7010-532.42-10 3.51 2-23 ale 206T3101645848 001-7010-532.42-10 85.85 3-14 ale 36045709683438 001-7010-532.42-10 7.02 3-14 ale 36045704111998 001-7010-532.42-10 194.43 3-14 ale 36045766840858 001-7010-532.42-10 22.10 3-14 ale 36045715355718 001-7010-532.42-10 5.19 3-16 ale 206T3593365708 001-7010-532.42-10 276.67 03-14 ale 36045708315588 001-7010-532.42-10 3.51 RICK'S PLACE WORKING LUNCH 001-7010-532.31-01 86.60 SWAIN'S GENERAL STORE INC SAFETY 800TS-S SPERR 001-7010-532.31-01 81.16 UTILITIES UNDERGROUND LOC CTR FE8RUARY LOCATES 001-7010-532.41-50 34.20 VERIZON WIRELESS 2-22 ale 571136182-00001 001-7010-532.42-10 137.86 . 2-28 ale 271138138-00002 001-7010-532.42-10 49.63 WASHINGTON (DIS), STATE OF Scan Chgs-February 001-7010-532.42-10 62.33 K-22 Page 15 CityiOf Port Angeles Date: 4/2/2009 . City Council Expenditure Report . . 'From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount QWEST 3-5 ale 3604523877817B 001-8050-536.42-10 0.23 3-5 ale 3604529882811 B 001-8050-536.42-10 0.23 2-23 ale 206T310164584B 001-8050-536.42-10 5.54 3-14 ale 3604570968343B 001-8050-536.42-10 0.45 3-14 ale 3604570411199B 001-8050-536.42-10 12.54 3-14 ale 3604576684085B 001-8050-536.42-10 1.43 3-14 ale 3604571535571B 001-8050-536.42-10 0.33 3-16 ale 206T359336570B 001-8050-536.42-10 17.85 03-14 ale 3604570831558B 001-8050-536.42-10 0.23 SUNSET DO-IT BEST HARDWARE RENTAL/LEASE EQUIPMENT 001-8050-536.45-30 14.09 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-8050-536.31-20 21.26 VERIZON WIRELESS 2-28 ale 271138138-00001 001-8050-536.42-10 66.31 WASHINGTON (DIS), STATE OF Sean Chgs-February 001-8050-536.42-10 0.72 Parks & Recreation Ocean View Cemetery Division Total: $981.53 ANGELES MILLWORK & LUMBER CO SUPPLIES 001-8080-576.31-20 7.40 PAINTS,COA TINGS,WALLPAPER 001-8080-576.31-20 30.61 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 313.77 OFFICE SUPPLIES, GENERAL 001-8080-576.31-20 4.18 FASTENERS, FASTENING DEVS 001-8080-576.31-20 20.54 . BAILEY SIGNS & GRAPHICS MARKERS, PLAQUES,SIGNS 001-8080-576.31-20 449.86 BAXTER AUTO PARTS #15 SUPPLIES 001-8080-576.31-01 23.32 CAPACITY PROVISIONING INC INet Chgs-VB Center 001-8080-576.42-12 172.00 INet Chgs-Park Facilities 001-8080-576.42-12 172.00 INet Chgs-Park Cameras 001-8080-576.42-12 90.00 INet Chgs-Carnegie 001-8080-576.42-12 172.00 CASCADE RECREATION INC SUPPLIES 001-8080-576.31-20 744.74 COMMERCIAL CARD SOLUTIONS Safety Box-Hanley 001-8080-576.31-01 9.89 Sprinklers-Hanley 001-8080-576.31-20 1,266.55 Class Registrations 001-8080-576.43-10 200.00 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 42.10 Harness 001-8080-576.35-01 275.57 COREY DELlKA T Tuition Reimbursement 001-8080-576.43-10 1,461.83 Eli Hammel MEALS - STORM EVENT 001-8080-576.31-01 29.50 Jim Swenson MEALS - STORM EVENT 001-8080-576.31-01 29.50 Tom McCabe PK - REIMBURSEMENT FOR FA 001-8080-576.31-01 42.43 Tom Morse MEALS - STORM EVENT 001-8080-576.31-01 29.50 OLYMPIC STATIONERS INC SUPPLIES 001-8080-576.31-01 30.46 PARKER PAINT MFG CO INC PAINTS,COA TINGS,WALLPAPER 001-8080-576.31-20 122.44 PAINTS,COA TINGS,WALLPAPER 001-8080-576.31-20 135.79 PAINTS,COA TINGS,WALLPAPER 001-8080-576.31-20 170.16 . PSC ENVIRONMENTAL SVCS LLC TESTING&CALlBRATION SERVI 001-8080-576.31-40 8,911.15 QWEST 3-5 ale 3604523712585B 001-8080-576.42-10 1.67 K-25 Page 18 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3n/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount QWEST 3-5 ale 3604529887652B 001-8080-576.42-10 1.13 3-5 ale 36045251 09623B 001-8080-576.42-10 1.13 3-5 ale 3604523877817B 001-8080-576.42 -1 0 1.13 3-5 ale 3604529882811 B 001-8080-576.42-10 1.13 2-23 ale 206T310164584B 001-8080-576.42-10 27.69 3-14 ale 3604570968343B 001-8080-576.42-10 2.27 3-14 ale 3604570411199B 001-8080-576.42-10 62.72 3-14 ale 3604576684085B 001-8080-576.42 -1 0 7.13 3-14 ale 3604571535571B 001-8080-576.42-10 1.67 3-16 ale 206T359336570B 001-8080-576.42-10 89.25 03-14 ale 3604570831558B 001-8080-576.42-10 1.13 SANDERSON SAFETY SUPPLY CO FIRST AID & SAFETY EQUIP. 001-8080-576.31-01 14.65 SKAGIT GARDENS INC NURSERY STOCK & SUPPLIES 001-8080-576.31-40 2,604.78 SUNSET DO-IT BEST HARDWARE SUPPLIES 001-8080-576.31-01 174.91 BEARINGS (EXCEPT WHEEL) 001-8080-576.31-01 112.44 SUPPLIES 001-8080-576.31-20 7.96 Supplies 001-8080-576.31-20 -7.96 MATERIAL HNDLlNG&STOR EQP 001-8080-576.31-20 15.08 RENTAL/lEASE EQUIPMENT 001-8080-576.45-30 21.14 . SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 001-8080-576.31-01 33.18 SUPPLIES 001-8080-576.31-01 100.02 Supplies 001-8080-576.31-20 7.96 JANITORIAL SUPPLIES 001-8080-576.35-01 17.71 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 39.07 VERIZON WIRELESS 2-22 ale 571136182-00003 001-8080-576.42-10 89.44 2-28 ale 271138138-00004 001-8080-576.42-10 65.06 WASHINGTON (DIS), STATE OF Sean Chgs-February 001-8080-576.42-10 2.28 Parks & Recreation Park Facilities Division Total: $18,453.06 Parks & Recreation Department Total: $24,628.58 QWEST 3-2 ale 3604170786905B 001-8112-555.42-10 30.48 I Facilities Maintanance Senior Center Facilities Division Total: $30.48 AQUATIC SPECIALTY SERVICES CHEMICAL, COMMERCIAl,BUlK 001-8120-576.31-05 18.38 BROOKE & ASSOC INC, ROBERT METALS, BARS,PLA TES, RODS 001-8120-576.31-20 42.28 JOHNSON CONTROLS SUPPLIES 001-8120-576.31-20 313.55 CHEMICAL, COMMERCIAl,BUlK 001-8120-576.31-20 173.44 WATERMILL INC, THE CHEMICAL, COMMERCIAl,BUlK 001-8120-576.31-05 906.66 Facilities Maintanance Pool Facilities Division Total: $1,454.31 AMSAN OLYMPIC SUPPLY PAPER & PlASTIC-DISPOSABl 001-8130-518.31-01 226.02 JANITORIAL SUPPLIES 001-8130-518.31-01 185.46 FAMILY SHOE STORE SHOES AND BOOTS 001-8130-518.31-01 178.56 QWEST 3-5 ale 3604523712585B 001-8130-518.42~1 0 0.17 . 3-5 ale 3604529887652B 001-8130-518.42-10 0.11 K-26 Page 19 . City of Port Angeles City Council Expenditure Report From: 3/7/2009 To: 3/27/2009 Date: 4/2/2009 Vendor QWEST SWAIN'S GENERAL STORE INC Facilities Maintanance AIR FLO HEATING COMPANY INC CED/CONSOLlDATED ELEC DIST INC FEI EVERETT 3023(FAMILlAN) HARTNAGEL BUILDING SUPPLY INC ORKIN EXTERMINATING COMPANY INC QWEST . STRAIT MUSIC THURMAN SUPPLY THYSSENKRUPP ELEVATOR CORP WASHINGTON (DIS), STATE OF Facilities Maintanance . PORT ANGELES CHAMBER OF COMM Description 3-5 ale 36045251096238 3-5 ale 36045238778178 3-5 ale 36045298828118 2-23 ale 206T31 01645848 3-14 ale 36045709683438 3-14 ale 36045704111998 3-14 ale 36045766840858 3-14 ale 36045715355718 3-16 ale 206T3593365708 03-14 ale 36045708315588 TAPE(NOT DP,SOUND,VIDEO) Custodial/Janitorial Svcs EXTERNAL LA80R SERVICES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY SUPPLIES LUM8ER& RELATED PRODUCTS EXTERNAL LA80R SERVICES 3-5 ale 36045237125858 3-5 ale 36045298876528 3-5 ale 36045251096238 3-5 ale 36045238778178 3-5 ale 36045298828118 2-23 ale 206T3101645848 3-2 ale 36041753287848 2-20 ale 206T8139536238 3-14 ale 36045709683438 3-14 ale 36045704111998 3-14 ale 36045766840858 3-14 ale 36045715355718 3-16 ale 206T3593365708 03-14 ale 36045708315588 SUPPLIES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY 8UILDING MAINT&REPAIR SER Sean Chgs-February Central Svcs Facilities Facilities Maintanance General Fund 09 MKTS & MEDIA CAMPAIGN 09 MKTG & MEDIA CAMPAIGN " ! Account Number 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.31-01 Division Total: 001-8131-518.48-10 001-8131-518.31-20 001-8131-518.31-20 001-8131-518.31-20 001-8131-518.31-20 001-8131-518.48-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131 ~518.42-1 0 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.31-01 001-8131-518.31-20 001-8131-518.31-20 001-8131-518.48-10 001-8131-518.42-10 Division Total: Department Total: Fund Total: 101-1430-557.50-83 101-1430-557.50-83 Invoice Amount 0.11 0.11 0.11 2.77 0.23 6.27 0.71 0.17 8.92 0.11 31.82 $641.65 146.83 63.51 12.68 34.22 42.51 66.50 0.17 0.11 0.11 0.11 0.11 2.77 39.43 53.45 0.23 6.27 0.71 0.17 8.92 0.11 64.99 11.12 17.48 723.24 0.72 $1,296.47 $3,422.91 $168,942.12 9,369.54 10,323.59 K-27 Page 20 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3n/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount Lodging Excise Tax Lodging Excise Tax Division Total: $19,693.13 Lodging Excise Tax Department Total: $19,693.13 Lodging Excise Tax Fund Fund Total: $19,693.13 COMMERCIAL CARD SOLUTIONS Safety Box-Hanley 102-0000-237.00-00 -0.77 Division Total: -$0.77 Department Total: -$0.77 AMSAN OLYMPIC SUPPLY PAPER & PLASTIC-DISPOSABL 102-7230-542.31-01 561.84 ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHAL TIC 102-7230-542.31-01 549.32 ANGELES MILLWORK & LUMBER CO LUMBER& RELATED PRODUCTS 102-7230-542.31-20 21.85 CONCRETE & METAL CULVERTS 102-7230-542.31-20 10.41 LUMBER& RELATED PRODUCTS 102-7230-542.31-20 6.69 FASTENERS, FASTENING DEVS 102-7230-542.31-25 3.69 BLAKE SAND & GRAVEL INC ROAD/HIGHWA Y EQUIPMENT 102-7230-542.31-20 576.70 CAPACITY PROVISIONING INC INet Chgs-Corp Yard 102-7230-542.42-12 172.00 COMMERCIAL CARD SOLUTIONS Safety Box-Hanley 102-7230-542.31-01 9.89 Safety Mtg Luneh-LH 102-7230-542.31-01 88.04 Class Registrations 102-7230-542.43-10 200.00 IMSA Mmbrship-Wells 102-7230-542.49-01 60.00 FAMILY SHOE STORE SHOES AND BOOTS 102-7230-542.31-01 1,494.76 . FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP. 102-7230-542.31-01 85.55 FIRST AID & SAFETY EQUIP. 102-7230-542.31-01 11.13 Isotone Solution 102-7230-542.31-01 66.08 FIRST AID & SAFETY EQUIP. 102-7230-542.31-01 15.89 HARDWARE,AND ALLIED ITEMS 102-7230-542.35-01 34.11 FIRST AID & SAFETY EQUIP. 102-7230-542.35-01 78.63 HARTNAGEL BUILDING SUPPLY INC HAND TOOLS,POW&NON POWER 102-7230-542.31-20 19.14 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 21 .44 HOLCOMB & COMPANY, D ROAD/HWY MAT NONASPHAL TIC 102-7230-542.31-20 260: 1 6 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHL T 102-7230-542.31-20 803.54 Guy Wehr MEALS - STORM EVENT 102-7230-542.31-01 29.50 Jad Groves MEALS - STORM EVENT 102-7230-542.31-01 29.50 John Hayduk MEALS - STORM EVENT 102-7230-542.31-01 29.50 Rick Money MEALS - STORM EVENT 102-7230-542.31-01 29.50 Tom McCabe ST - REIMBURSEMENT FOR FA 102-7230-542.31-01 42.43 PUD #1 OF CLALLAM COUNTY Service @ SR 101 & Euclid 102-7230-542.4 7 -10 15.86 Lauridsen Blvd & L St 102-7230-542.47-11 14.96 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 102-7230-542.31-01 118.26 QWEST 3-5 ale 3604523712585B 102-7230-542.42-10 0.84 3-5 ale 3604529887652B 102-7230-542.42-10 0.57 3-5 ale 36045251 09623B 102-7230-542.42-10 0.57 . 3-5 ale 3604523877817B 102-7230-542.42-10 0.57 3-5 ale 3604529882811 B 102-7230-542.42-10 0.57 K-28 Page 21 . City of Port Angeles City Council Expenditure Report From: 3fl/2009 To: 3/27/2009 Date: 4/2/2009 Vendor QWEST SUNSET DO-IT BEST HARDWARE THURMAN SUPPLY VERIZON WIRELESS WASHINGTON (DIS), STATE OF Public Works-Street . ADVANCED TRAVEL FOSTER PEPPER PLLC NORTH OLYMPIC PENINSULA RC & 0 OLYMPIC SKATE CENTER OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER QWEST Economic Development . QWEST Description Account Number 2-23 ale 206T3101645848 102-7230-542.42-10 3-14 ale 36045709683438 102-7230-542.42-10 3-14 ale 36045704111998 102-7230-542.42-10 3-14 ale 36045766840858 102-7230-542.42-10 3-14 ale 36045715355718 102-7230-542.42-10 3-16 ale 206T3593365708 102-7230-542.42-10 03-14 ale 36045708315588 102-7230-542.42-10 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 MACHINERY & HEAVY HRDWARE 102-7230-542.35-01 ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 2-22 ale 571136182-00003 102-7230-542.42-10 2-28 ale 271138138-00004 102-7230-542.42-10 Sean Chgs-February 102-7230-542.42-10 Street Division Total: Public Works-Street Department Total: Street Fund Fund Total: RCCD/PSP Mtg-West MISC PROFESSIONAL SERVICE MAKING IT LAST WORKSHOP - USE OF FACILITY - AlA SDA OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL PA8A Mtg-West 3-5 ale 36045237125858 3-5 ale 36045298876528 3-5 ale 36045251096238 3-5 ale 36045238778178 3-5 ale 3604529882811 8 2-23 ale 206T3101645848 3-14 ale 36045709683438 3-14 ale 36045704111998 3-14 ale 36045766840858 3-14 ale 36045715355718 3-16 ale 206T3593365708 03-14 ale 36045708315588 Economic Development Economic Development Economic Development 3-5 ale 36045237125858 3-5 ale 36045298876528 3-5 ale 36045251096238 103-1511-558.43-10 103-1511-558.41-50 103-1511-558.41-50 103-1511-558.41-50 103-1511-558.31-01 103-1511-558.31-01 103-1511-558.31-01 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 Division Total: Department Total: Fund Total: 106-1512-558.42-10 106-1512-558.42-10 106-1512-558.42-10 Invoice Amount 13.85 1.13 31.36 3.56 0.84 44.62 0.57 47:80 88.77 28.44 11.69 65.17 59.51 1.46 $5,862.26 $5,862.26 $5,861.49 43.00 126.00 200.00 125.00 668.76 3.56 13.34 0.08 0.06 0.06 0.06 0.06 1.38 0.11 3.14 0.36 0.08 4.46 0.06 $1,189.57 $1,189.57 $1,189.57 0.17 0.11 0.11 K-29 Page 22 City of Port Angeles City Council Expenditure Report Date: 4/2/2009 . From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount NEW WORLD SYSTEMS SSMA CAD,lERMS,MOBllE,DAT 107 -5160-528.48-10 31,748.19 Contract Billing 107 -5160-594.65-10 16,000.00 MSP UPGRADE TRVl EXP 1010 107 -5160-594.65-10 947.51 MSP UPGRADE TRVl EXP 1010 107 -5160-594.65-10 993.23 PACIFIC OFFICE EQUIPMENT INC Toner 107 -5160-528.31-01 81.29 Toner 107 -5160-528.31-01 123.55 BlK TONER CARTRIDGE HP260 107 -5160-528.31-01 81.29 FAX MACHINE CLEANING & RE 107 -5160-528.48-10 27.20 POWERPHONE INC Recertification-Klahn 107 -5160-528.43-10 129.00 PUGET SOUND POLYGRAPH EXAMINERS Employment screen 107 -5160-528.41-50 225.00 Employment screen 107 -5160-528.41-50 225.00 QUILL CORPORATION Office Supplies 107 -5160-528.31-01 75.49 QWEST 3-5 ale 3604523712585B 107 -5160-528.42-10 4.52 3-5 ale 3604529887652B 107 -5160-528.42-10 3.06 3-5 ale 36045251 09623B 107 -5160-528.42-10 3.06 3-5 ale 3604523877817B 107-5160-528.42-10 3.06 3-5 ale 3604529882811 B 107 -5160-528.42-10 3.06 2-23 ale 206T310164584B 107 -5160-528.42-10 74.77 . 3-14 ale 3604570968343B 107 -5160-528.42-10 6.12 3-14 ale 3604570411199B 107 -5160-528.42-10 169.34 3-14 ale 3604576684085B 107 -5160-528.42-10 19.25 3-14 ale 3604571535571B 107 -5160-528.42-10 4.52 3-16 ale 206T359336570B 107 -5160-528.42-10 240.97 03-14 ale 3604570831558B 107 -5160-528.42-10 3.06 9-1-1 TELEPHONE BilLING 107-5160-528.42-11 1,156.86 QWEST COMMUNICATIONS Quarterly Billing 107 -5160-528.48-10 650.00 Quarterly Billing 107 -5160-528.48-10 -650.00 QWEST-CLAIMS Quarterly Billing 107 -5160-528.48-10 650.00 VERIZON WIRELESS 2-25 ale 671402094-00001 107 -5160-528.42-10 170.29 WA STATE PATROL ACCESS USER FEES 1 ST QRTR 107 -5160-528.48-10 2,010.00 WASHINGTON (DIS), STATE OF Scan Chgs-February 107 -5160-528.42-10 56.47 Pen com Pen com Division Total: $63,787.85 Pen com Department Total: $63,787.85 Pen com Fund Fund Total: $63,787.85 DIGITAL IMAGING SOLUTIONS INC FEB COPY CHARGES 174-8221-574.45-31 104.31 EATON,INGA REFEREE PAYMENT 174-8221-574.41-50 270.00 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8221-574.45-31 64.72 HEILMAN, JOHN REFEREE PAYMENT 174-8221-574.41-50 210.00 HOLLOWAY, MICHAEL REFEREE PAYMENT 174-8221-574.41-50 352.00 . MCCUE, PETER REFEREE PAYMENT 174-8221-574.41-50 220.00 PIMENTEL, HENRY REFEREE PAYMENT 174-8221-574.41-50 88.00 QWEST 3-5 ale 3604523712585B 174-8221-574.42-10 0.17 K-31 Page 24 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3n/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount QWEST 3-5 ale 36045298876528 174-8221-574.42-10 0.11 3-5 ale 36045251096238 174-8221-574.42-10 0.11 3-5 ale 36045238778178 174-8221-574.42-10 0.11 3-5 ale 36045298828118 174-8221-574.42-10 0.11 2-23 ale 206T31 01645848 174-8221-574.42-10 2.77 3-14 ale 36045709683438 174-8221-574.42-10 0.23 3-14 ale 36045704111998 174-8221-574.42-10 6.27 3-14 ale 36045766840858 174-8221-574.42-10 0.71 3-14 ale 36045715355718 174-8221-574.42-10 0.17 3-16 ale 206T3593365708 174-8221-574.42-10 8.92 03-14 ale 36045708315588 174-8221-574.42-10 0.11 RAMSEY, SCOTT REFEREE PAYMENT 174-8221-574.41-50 770.00 ROONEY, RANDY L REFEREE PAYMENT 174-8221-574.41-50 594.00 SWANSON, DAN REFEREE PAYMENT 174-8221-574.41-50 75.00 THAYER, JEFFREY REFEREE PAYMENT 174-8221-574.41-50 594.00 WASHINGTON (DIS), STATE OF Sean Chgs-February 174-8221-574.42-10 6.43 WENZL, DON REFEREE PAYMENT 174-8221-574.41-50 120.00 Recreation Activities Sports Programs Division Total: $3,488.25 ADAMICH, CHASE SCOREKEEPER PAYMENT 174-8222-574.41-50 120.00 AT&T MOBILITY 2-26 ale 994753890 174-8222-574.42-10 26.74 . CAPTAIN T'S CLOTHING & APPAREL 174-8222-574.31-01 794.57 CORNELL, CHRISTOPHER S REFEREE PAYMENT 174-8222-574.41-50 132.00 CRUMB, JEFFREY P SCOREKEEPER PAYMENT 174-8222-574.41-50 60.00 DIGITAL IMAGING SOLUTIONS INC FE8 COPY CHARGES 174-8222-574.45-31 104.31 DRAKE'S PIZZA & SUBS FOODS: PERISHA8LE 174-8222-574.31-01 387.90 FARRINGTON, DAVID REFEREE PAYMENT 174-8222-574.41-50 154.00 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8222-574.45-31 64.72 HALBERG, JAMES G REFEREE PAYMENT 174-8222-574.41-50 242.00 HANSEN'S TROPHY MARKERS, PLAQUES,SIGNS 174-8222-574.31-01 403.79 HOLLOWAY, ASHLEY REFEREE PAYMENT 174-8222-574.41-50 110.00 HOLLOWAY, MICHAEL REFEREE PAYMENT 174-8222-574.41-50 286.00 JONES, SKYLAR M SCOREKEEPER PAYMENT 174-8222-574.41-50 130.00 KNOWLES, ALISON SCOREKEEPER PAYMENT 174-8222-574.41-50 130.00 LEINART, TOM REFEREE PAYMENT 174-8222-574.41-50 176.00 NAPIONTEK, SHELBY SCOREKEEPER PAYMENT 174-8222-574.41-50 130.00 PIMENTEL, HENRY REFEREE PAYMENT 174-8222-574.41-50 220.00 QWEST 3-5 ale 36045237125858 174-8222-574.42-10 0.17 3-5 ale 36045298876528 174-8222-574.42-10 0.11 3-5 ale 36045251096238 174-8222-574.42-10 0.11 3-5 ale 36045238778178 174-8222-574.42-10 0.11 3-5 ale 36045298828118 174-8222-574.42-10 0.11 . 2-23 ale 20613101645848 174-8222-574.42-10 2.77 K-32 Page 25 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . From: 3n/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount QWEST 3-14 ale 36045709683438 174-8222-574.42-10 0.23 3-14 ale 36045704111998 174-8222-574.42-10 6.27 3-14 ale 36045766840858 174-8222-574.42-10 0.71 3-14 ale 36045715355718 174-8222-574.42-10 0.17 3-16 ale 206T3593365708 174-8222-574.42-10 8.92 03-14 ale 36045708315588 174-8222-574.42-10 0.11 RAMSEY, SCOTT REFEREE PAYMENT 174-8222-574.41-50 242.00 REID, ELISE M SCOREKEEPER PAYMENT 174-8222-574.41-50 130.00 RODOCKER, CURTIS E REFEREE PAYMENT 174-8222-574.41-50 198.00 ROONEY, RANDY L REFEREE PAYMENT 174-8222-574.41-50 242.00 SADDLER, CHARLES M REFEREE PAYMENT 174-8222-574.41-50 220.00 STONE, RICHARD REFEREE PAYMENT 174-8222-574.41-50 132.00 THAYER, JEFFREY REFEREE PAYMENT 174-8222-574.41-50 242.00 THOMAS, GREGORY REFEREE PAYMENT 174-8222-574.41-50 66.00 WASHINGTON (DIS), STATE OF Scan Chgs-February 174-8222-574.42-10 13.12 WEEKES, BRIAN K REFEREE PAYMENT 174-8222-574.41-50 286.00 WILSON, DONALD L REFEREE PAYMENT 174-8222-574.41-50 220.00 Recreation Activities Special Events Division Total: $5,682.94 . DIGITAL IMAGING SOLUTIONS INC FE8 COPY CHARGES 174-8224-574.45-31 104.31 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8224-574.45-31 64.72 Nancy Johnson REIM8URSE 8A8YSITTING 174-8224-347.60-23 40.00 PORT ANGELES CITY TREASURER After School Supplies-8R 174-8224-574.31-01 8.64 QWEST 3-5 ale 36045237125858 174-8224-574.42-10 0.17 3-5 ale 36045298876528 174-8224-574.42-10 0.11 3-5 ale 36045251096238 174-8224-574.42-10 0.11 3-5 ale 36045238778178 174-8224-574.42-10 0.11 3-5 ale 36045298828118 174-8224-574.42-10 0.11 2-23 ale 206T3101645848 174-8224-574.42-10 2.77 3-14 ale 36045709683438 174-8224-574.42-10 0.23 3-14 ale 36045704111998 174-8224-574.42-10 6.27 3-14 ale 36045766840858 174-8224-574.42-10 0.71 3-14 ale 36045715355718 174-8224-574.42-10 0.17 3-16 ale 206T3593365708 174-8224-574.42-10 8.92 03-14 ale 36045708315588 174-8224-574.42-10 0.11 WA STATE CHEER COACHES ASSN CHEER CONFERENCE 174-8224-574.43-10 350.00 Recreation Activities Youth/Family Programs Division Total: $587.46 Recreation Activities Department Total: $9,758.65 Recreational Activities Fund Total: $9,758.65 BILL'S PLUMBING & HEATING INC HAND SANITIZER REFIL RA YO 186-0000-239.91-00 7.59 . Division Total: $7.59 Department Total: $7.59 Waterfront Trail Fund Total: $7.59 K-33 Page 26 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3n/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount ZENOVIC & ASSOCIATES GA TEWA Y ISSUES 310-7965-595.41-50 3,461.85 Capital Projects-Pub Wks ST-Multi-Modal Transp Ctr Division Total: $3,461.85 Capital Projects-Pub Wks Department Total: $3,461.85 Capital Improvement Fund Total: $3,461.85 BPA-POWER WIRES February Power Wire-EFT 401-0000-213.10-00 285,718.00 February Power Wire-EFT 401-0000-213.10-00 1,603,998.00 CED/CONSOLlDA TED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-0000-141 .40-00 378.36 COMMERCIAL CARD SOLUTIONS Code Compl Books-Hairell 401-0000-237.00-00 -29.06 Park Bench-Light Ops 401-0000-237.00-00 -21.81 Safety Box-Hanley 401-0000-237.00-00 -0.77 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 386.56 ELECTRICAL EQUIP & SUPPLY 401-0000-141 .40-00 1,256.09 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 914.03 HUGHES UTILITIES L TO ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 3,512.16 MCFARLAND CASCADE LUMBER& RELATED PRODUCTS 401-0000-141.40-00 372.90 AMSDILL, REBECCA UB CR REFUND-FINALS 401-0000-122.10-99 99.03 BOWMAN, LOY A UB CR REFUND-FINALS 401-0000-122.10-99 78.46 BURKE, DIANE I DEPOSIT REFUND 401-0000-122.10-99 125.00 COLLINS, DEBBIE L UB CR REFUND-FINALS 401-0000-122.1 0-99 119.39 . DUNBAR, VERNA M UB CR REFUND-FINALS 401-0000-122.10-99 60.60 UB CR REFUND-FINALS 401-0000-122.10-99 46.64 UB CR REFUND-FINALS 401-0000-122.10-99 8.98 GRAJELES, TRACY M UB CR REFUND-FINALS 401-0000-122.10-99 95.90 HARDING, KATRINA L UB CR REFUND-FINALS 401-0000-122.10-99 172.36 LUND, COURTNEY R . UB CR REFUND-FINALS 401-0000-122.10-99 35.58 MARTINEAU, MEREDITH R DEPOSIT REFUND 401-0000-122.10-99 125.00 MCBRIDE, JACOB UB CR REFUND-FINALS 401-0000-122.10-99 43.80 SCHNEIDER, AMANDA & JAMES UB CR REFUND-FINALS 401-0000-122.10-99 39.27 SINGHOSE, LISA J UB CR REFUND-FINALS 401-0000-122.10-99 38.42 SPRINGER, SUZANNE M UB CR REFUND-FINALS 401-0000-122.1 0-99 13.49 WINTERS, GEORGE R UB CR REFUND-FINALS 401-0000-122.10-99 4.36 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-0000-141 .40-00 2,304.21 ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -7.49 ELECTRICAL EQUIP & SUPPLY 401-0000- 23 7.00-00 -178.56 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 40 1 ~0000-141.40-00 4,680.54 ELECTRICAL EQUIP & SUPPLY 401-0000-141 .40-00 1,173.97 ELECTRICAL EQUIP & SUPPLY 401-0000-141 .40-00 4,680.54 Division Total: $1,910,243.95 Department Total: $1,910,243.95 CAPACITY PROVISIONING INC INet Chgs-Lt-Engineering 401-7111-533.42-12 225.24 . QWEST 3-5 ale 3604523712585B 401-7111-533.42-10 0.50 3-5 ale 3604529887652B 401-7111-533.42-10 0.34 K-34 Page 27 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount QWEST 3-5 ale 36045251096238 401-7111-533.42-10 0.34 3-5 ale 36045238778178 401-7111-533.42-10 0.34 3-5 ale 36045298828118 401-7111-533.42-10 0.34 2-23 ale 206T3101645848 401-7111-533.42-10 8.31 3-14 ale 36045709683438 401-7111-533.42-10 0.68 3-14 ale 36045704111998 401-7111-533.42-10 18.82 3-14 ale 36045766840858 401-7111-533.42-10 2.14 3-14 ale 36045715355718 401-7111-533.42-10 0.50 3-16 ale 206T3593365708 401-7111-533.42-10 26.77 03-14 ale 36045708315588 401-7111-533.42-10 0.34 WASHINGTON (DIS), STATE OF Scan Chgs-February 401-7111-533.42-10 6.27 Public Works-Electric Engineering-Electric Division Total: $290.93 CAPACITY PROVISIONING INC INet Chgs-Lt-Rseree Mgt 401-7120-533.42-12 225.24 COMMERCIAL CARD SOLUTIONS Conf Reg-Hostetler 401-7120-533.43-10 575.00 T vllT rng-Hostetler/Dun bar 401-7120-533.43-10 1,742.41 VVebeastTrng-Koehanek 401-7120-533.43-10 245.00 EES CONSULTING INC CONSERVATION STUDY SVC 401-7120-533.41-50 2,370.00 VVPAG 2009 401-7120-533.49-01 625:32 FEDERAL EXPRESS CORP Shipping Chgs pe-2-27 401-7120-533.44-10 6.28 . MARSH MUNDORF PRATT SULLIVAN VVPAG 2009 401-7120-533.49-01 706.03 QWEST 3-5 ale 36045237125858 401-7120-533.42-10 0.50 3-5 ale 36045298876528 401-7120-533.42-10 0.34 3-5 ale 36045251096238 401-7120-533.42-10 0.34 3-5 ale 36045238778178 401-7120-533.42-10 0.34 2-23 ale 206T31 01645848 401-7120-533.42-10 8.31 3-14 ale 36045709683438 401-7120-533.42-10 0.68 3-14 ale 36045704111998 401-7120-533.42-10 18.82 3-14 ale 36045766840858 401-7120-533.42-10 2.14 3-14 ale 36045715355718 401-7120-533.42-10 0.50 3-16 ale 206T3593365708 401-7120-533.42-10 26.77 03-14 ale 36045708315588 401-7120-533.42-10 0.34 WASHINGTON (DIS), STATE OF Sean Chgs-February 401-7120-533.42-10 91.76 Public Works-Electric Power Systems Division Total: $6,646.12 BAXTER AUTO PARTS #15 STEAM & HOT VVATER FITTING 401-7180-533.34-02 7.77 BLAKE SAND & GRAVEL INC TESTING APP/NOT ELECTRIC 401-7180-533.34-02 28.73 CAPACITY PROVISIONING INC INet Chgs-Light Ops 401-7180-533.42-12 1,658.05 cow GOVERNMENT INC COMPUTER HARDVVARE&PERIPHI401-7180-533.34-02 200.55 CEO/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 25.29 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 215.68 ELECTRONIC COMPONENTS 401-7180-533.34-02 39.02 . COMMERCIAL CARD SOLUTIONS ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 840.91 Park 8eneh-Light Ops 401-7180-533.31-01 281.44 K-35 Page 28 City of Port Angeles City Council Expenditure Report Date: 4/2/2009 . Vendor COMMERCIAL CARD SOLUTIONS CRASH SUPPLY INC DIGITAL IMAGING SOLUTIONS INC ESCI FAMILY SHOE STORE FASTENAL INDUSTRIAL GRAINGER GREAT AMERICA LEASING CORP HUGHES UTILITIES L TO MATCO TOOLS Charlie McCaughan OLYMPIC LAUNDRY & DRY CLEANERS PACIFIC METERING INC PORT ANGELES CITY TREASURER PUD #1 OF CLALLAM COUNTY QWEST From: 3fl/2009 To: 3/27/2009 . . Description Account Number Safety Box-Hanley 401-7180-533.31-01 Job Posting-Rinehart 401-7180-533.31-01 Code Com pi Books-Hairell 401-7180-533.35-01 Direct TV-Light Ops 401-7180-533.42-10 Direct TV-Light Ops 401-7180-533.42-10 Online Job Posting-Light 401-7180-533.44-10 FIRE PROTECTION EQUIPISUP 401-7180-533.31-01 FEB COPY CHARGES 401-7180-533.45-31 SECURITY,FIRE,SAFETY SERV 401-7180-533.43-10 SECURITY,FIRE,SAFETY SERV 401-7180-533.43-10 REDWING SAFETY BOOTS 401-7180-533.31-01 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 PIPE AND TUBING 401-7180-533.34-02 FASTENERS, FASTENING DEVS 401-7180-533.34-02 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 RENTAL OR LEASE SERVICES 401-7180-533.45-31 FIRE PROTECTION EQUIPISUP 401-7180-533.34-02 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 FARE COLLECTION EQUIP&SUP 401-7180-533.34c02 AUTO SHOP EQUIPMENT & SUP 401-7180-533.35-01 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 TRAINING REIMBURSEMENT FO 401-7180-533.43-10 RAGS,SHOP TOWELS,WIPING 401-7180-533.31-20 LAUNDRYIDRY CLEANING SERV 401-7180-533.41-50 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 Callout Meals-Light 401-7180-533.31-01 Callout Meals-Eisele 401-7180-533.31-01 Ferry-G McCabe 401-7180-533.43-10 Filing Fee-Rinehart 401-7180-533.49-90 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 3-5 ale 3604523712585B 401-7180-533.42-10 3-5 ale 3604529887652B 401-7180-533.42-10 3-5 ale 3604525109623B 401-7180-533.42-10 3-5 ale 3604523877817B 401-7180-533.42-10 3-5 ale 3604529882811 B 401-7180-533.42-10 3-5 ale 3604529882811 B 401-7180-533.42-10 2-23 ale 206T31 0164584B 401-7180-533.42-10 3-2 ale 206Z020411942B 401-7180-533.42-10 3-2 ale 3604178095336B 401-7180-533.42-10 3-5 ale 3604529541353B 401-7180-533.42-10 Invoice Amount 9.89 200.00 375.01 59.99 59.99 300.00 198.70 17.51 800.00 800.00 395.33 32.98 38.07 16.57 105.92 46.39 42.43 289.70 500.65 676.42 22.49 9.21 49.16 182.55 15.18 61.59 96.58 162.25 29.50 11.55 42.00 570.46 4.02 2.72 2.72 2.72 2.72 0.34 66.46 65.05 43.45 39.43 K-36 Page 29 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . From: 3n/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount QWEST 3-5 ale 3604526236776B 401-7180-533.42-10 41.88 3-2 ale 206T312557702B 401-7180-533.42-10 65.05 3-14 ale 3604570968343B 401-7180-533.42-10 5.44 3-14 ale 3604570411199B 401-7180-533.42-10 150.53 3-14 ale 3604576684085B 401-7180-533.42-10 17.11 3-14 ale 3604571535571B 401-7180-533.42-10 4.02 3-16 ale 206T359336570B 401-7180-533.42-10 214.20 03-14 ale 3604570831558B 401-7180-533.42-10 2.72 3-14 ale 3604574717777B 401-7180-533.42-10 40.50 3-16 ale 206T323881998B 401-7180-533.42-10 54.54 3-16 ale 206T326157000B 401-7180-533.42-10 54.54 3-16 ale 206T23879996B 401-7180-533.42-10 54.54 3-16 ale 206T322760994B 401-7180-533.42-10 54.54 SAFETY & SUPPLY COMPANY FIRE PROTECTION EQUIPISUP 401-7180-533.31-01 982.38 SUNSET DO-IT BEST HARDWARE FUEL,OIL,GREASE, & LUBES 401-7180-533.34-02 13.75 Meter Maintenance 401-7180-533.34-02 -13.75 SWAIN'S GENERAL STORE INC Meter Maintenance 401-7180-533.34-02 13.75 PLASTICS 401-7180-533.34-02 16.61 . UNITED PARCEL SERVICE Shipping Chgs pe 3-7 401-7180-533.42-10 4.00 VERIZON WIRELESS 2-22 ale 571136182-00002 401-7180-533.42-10 107.31 2-28 ale 271138138-00003 401-7180-533.42-10 62.00 WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 582.74 WASHINGTON (DIS), STATE OF Scan Chgs-February 401-7180-533.42-10 8.10 Public Works-Electric Electric Operations Division Total: $12,281.64 Public Works-Electric Department Total: $19,218.69 Electric Utility Fund Fund Total: $1,929,462.64 COMMERCIAL CARD SOLUTIONS Safety Box-Hanley 402-0000-237.00-00 -0.77 FEI EVERETT 3023(FAMILlAN) PIPE FITTINGS 402-0000-141.40-00 331.58 PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 203.38 FOWLER COMPANY, H D PIPE FITTINGS 402 -0000-141 .40-00 266.88 PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 4,444.41 Division Total: $5,245.48 Department Total: $5,245.48 AMSAN OLYMPIC SUPPLY PAPER & PLASTIC-DISPOSABL 402 -7380-534.31-01 561.84 ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHAL TIC 402-7380-534.31-20 337.71 CAPACITY PROVISIONING INC INet Chgs-Water 402-7380-534.42-12 356.82 COMMERCIAL CARD SOLUTIONS Safety Box-Hanley 402-7380-534.31-01 9.89 Overnight Mail-Hanley 402-7380-534.42-10 18.28 EVERGREEN RURAL WATER OF WA EDUCATIONAL SERVICES 402-7380-534.43-10 130.00 . FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 17.17 SUPPLIES 402-7380-534.31-20 3.60 HAND TOOLS ,POW&NON POWER402-7380-534.35-01 9.76 K-37 Page 30 Date: 4/2/2009 City ~of Port Angeles City Council Expenditure Report . "From: 3n/2009 . '. . 1 To: 3/27/2009 Vendor Description Account Number Invoice Amount TWISS ANALYTICAL LABORATORIES TESTING&CALlBRATION SERVI 402-7380-534.41-50 165.00 TESTING&CALlBRATION SERVI 402-7380-534.41-50 22.00 TESTING&CALlBRATION SERVI 402-7380-534.41-50 165.00 UTILITIES UNDERGROUND LOC CTR FEBRUARY LOCATES 402-7380-534.48-10 17.10 VERIZON WIRELESS 2-28 ale 271138138-00005 402-7380-534.42-10 117.77 WASHINGTON (DIS), STATE OF Sean Chgs-February 402-7380-534.42-10 15.20 Public Works-Water Water Division Total: $6,915.14 Public Works-Water Department Total: $6,915.14 Water Fund Fund Total: $12,160.62 ACP INTERNATIONAL MARKERS, PLAQUES,SIGNS 403-0000-237.00-00 -21 .51 ANCHOR SCIENTIFIC, INC ELECTRICAL EQUIP & SUPPLY 403-0000-237.00-00 -71.91 BUSINESS AND LEGAL REPORTS INC LIBRARY SERVICES(EXCL 908 403-0000-237.00-00 -28.81 CLALLAM CNTY PUBLIC WORKS DEPT EUGA COUNTY SEWER DEVELOP 403-0000-229.40-1 0 10,688.90 COMMERCIAL CARD SOLUTIONS Safety Box-Hanley 403-0000-237.00-00 -0.77 Starter Coil-Rinehart 403-0000-237.00-00 -49.87 Boiler Parts-Rinehart 403-0000-237.00-00 -69.38 MIDWEST LABORATORIES INC CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 -0.17 NCL NORTH CENTRAL LABORATORIES CHEMICAL, COMMERCIAL,BULK 403-0000-237.00-00 -22.72 . CHEMICAL, COMMERCIAL,BULK 403-0000-237.00-00 -13.21 USA BLUEBOOK JANITORIAL SUPPLIES 403~0000-237. 00-00 -12.64 WSG SOLUTIONS, INC MISCELLANEOUS SERVICES 403-0000-237.00-00 -298.58 Division Total: $10,099.33 Department Total: $10,099.33 ACP INTERNATIONAL MARKERS, PLAQUES,SIGNS 403-7480-535.31-01 277.55 ANCHOR SCIENTIFIC, INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 927.97 BUSINESS AND LEGAL REPORTS INC LIBRARY SERVICES(EXCL 908 403-7480-535.43-10 371.68 CAPACITY PROVISIONING INC INet Chgs-Wastewater 403-7480-535.42-12 654.17 CAPTAIN T'S FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 12.99 CEO/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 35.23 COMMERCIAL CARD SOLUTIONS Safety Box-Hanley 403-7480-535.31-01 9.89 Starter Coil-Rinehart 403-7480-535.31-20 643.54 Boiler Parts-Rinehart 403-7480-535.31-20 895.33 DIGITAL IMAGING SOLUTIONS INC FEB COPY CHARGES 403-7480-535.31-01 29.28 COPIER MEMORY UPGRADE 403-7480-535.31-60 108.30 { ENVIRONMENTAL RESOURCE ASSN CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 375.28 FAMILY SHOE STORE FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 1,541.54 FASTENAL INDUSTRIAL SUPPLIES 403-7480-535.31-20 67.48 FARE COLLECTION EQUIP&SUP 403-7480-535.31-20 14.44 FEDERAL EXPRESS CORP Shipping Chgs pe-2-27 403-7480-535.42-10 61 .46 . GRAINGER WATER SEWAGE TREATMENT EQ403-7480-535.31-01 193.04 JULIAN & SON INC, JOHN AUTO & TRUCK MAINT. ITEMS 403-7480-535.31-20 534.57 K & L SUPPLY INC CLOTHING & APPAREL 403-7480-535.31-01 295.93 K-39 Page 32 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3fl/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount MIDWEST LABORATORIES INC CHEMICAL lAB EQUIP & SUPP 403-7480-535.41-50 2.17 NAUTILUS ENVIRONMENTAL TESTING&CALlBRATION SERVI 403-7480-535.41-50 450.00 NCL NORTH CENTRAL LABORATORIES CHEMICAL, COMMERCIAl,BUlK 403-7480-535.31-01 293.15 CHEMICAL, COMMERCIAl,BUlK 403-7480-535.31-01 170.44 OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 25.56 PETTIT OIL COMPANY FUEL, Oil, GREASE, & lUBES 403-7480-535.32-11 821.20 PNCWA-OL YMPIC SECTION MEMBERSHIPS 403-7480-535.49-01 110.00 PORT ANGELES CITY TREASURER Ice-Young 403-7480-535.31-01 5.07 Postage-Young 403-7480-535.42-10 11.20 Postage-Young 403-7480-535.42-10 11.20 Postage-Young 403-7480-535.42-10 17.19 Safety lunches-Young 403-7480-535.43-10 93.93 ClD Reimb-loghry 403-7480-535.43-10 30.00 PUD #1 OF CLALLAM COUNTY Service @ Brook Ave 403-7480-535.4 7 -10 430.68 Masters Rd 403-7480-535.4 7 -10 563.46 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUiP. 403-7480-535.31-01 272.05 QWEST 3-5 ale 3604523712585B 403-7480-535.42-10 1.34 3-5 ale 3604529887652B 403-7480-535.42-10 0.91 3-5 ale 3604525109623B 403-7480-535.42-10 0.91 3-5 ale 3604523877817B 403-7480-535.42-10 0.91 . 3-5 ale 3604529882811 B 403-7480-535.42-10 0.91 2-23 .a/e 206T31 0164584B 403-7480-535.42-10 22.15 3-8 ale 3605650365696B 403-7480-535.42-10 39.43 3-2 ale 3604170190080B 403-7480-535.42-10 86.06 3-2 ale 3604170591196B 403-7480-535.42-10 39.43 3-14 ale 3604570968343B 403-7480-535.42-10 1.81 3-14 ale 3604570411199B 403-7480-535.42-10 50.18 3-14 ale 3604576684085B 403-7480-535.42-10 5.70 3-14 ale 3604571535571B 403-7480-535.42-10 1.34 3-16 ale 2061359336570B 403-7480-535.42-10 71.40 03-14 ale 3604570831558B 403-7480-535.42-10 0.91 3-14 ale 3604576315689B 403-7480-535.42-10 78.85 3-14 ale 3604574859247B 403-7480-535.42-10 78.79 3-16 ale 206T329544912B 403-7480-535.42-10 54.40 3-16 ale 206T325585090B 403-7480-535.42-10 54.40 SUNSET DO-IT BEST HARDWARE SUPPLIES 403-7480-535.31-20 56.35 PIPE FITTINGS 403-7480-535.31-20 8.50 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 18.07 THURMAN SUPPLY PIPE AND TUBING 403-7480-535.31-20 133.54 ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 16.26 UNITED PARCEL SERVICE Shipping Chgs pe 3-7 403-7480-535.42-10 10.93 . USA BLUEBOOK JANITORIAL SUPPLIES 403-7480-535.31-01 163.01 K-40 Page 33 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount UTILITIES UNDERGROUND LOC CTR FEBRUARY LOCATES 403-7480-535.41-50 17.10 VERIZON WIRELESS 2-22 ale 571136182-00004 403-7480-535.42-10 39.98 2-28 ale 571138138-00006 403-7480-535.42-10 44.82 WASHINGTON (DIS), STATE OF COMPUTER ACCESSORIES&SUPF403-7 480-535.31-01 1,113.51 Sean Chgs-February 403-7480-535.42-10 16.11 WSG SOLUTIONS, INC MISCELLANEOUS SERVICES 403-7480-535.31-20 3,853.08 Public Works-WW/Storm~ Wastewater Division Total: $16,438.06 Public Works-WW/Stormwtr Department Total: $16,438.06 Wastewater Fund Fund Total: $26,537.39 AMSAN OLYMPIC SUPPLY PAPER & PLASTIC-DISPOSABL 404-7580-537.31-01 1,889.35 CAPACITY PROVISIONING INC INet Chgs-SW-Corp Yard 404-7580-537.42-12 187.00 HANSEN'S TROPHY PLAQUE FOR C. STROM SKI 404-7580-537.31-01 99.94 Tom McCabe SW - REIMBURSEMENT FOR FA 404-7580-537.31-01 42.43 OLYMPIC STATIONERS INC SUPPLIES 404-7580-537.31-01 17.80 SUPPLIES 404-7580-537.31-01 18.54 SUPPLIES 404-7580-537.31-01 46.53 PACIFIC OFFICE EQUIPMENT INC PAPER (OFFICE, PRINT SHOP) 404-7580-537.44-1 0 16.26 PACIFIC OFFICE FURNITURE SUPPLIES 404-7580-537.31-01 204.88 . PEN PRINT INC SIGNS, SIGN MATERIAL 404-7580-537.44-10 48.78 QWEST 3-5 ale 3604523712585B 404-7580-537.42-10 0.67 3-5 ale 3604529887652B 404-7580-537.42-10 0.45 3-5 ale 36045251 09623B 404-7580-537.42-10 0.45 3-5 ale 3604523877817B 404-7580-537.42-10 0.45 3-5 ale 3604529882811 B 404-7580-537.42-10 0.45 2-23 ale 206T310164584B 404-7580-537.42-10 11.08 3-14 ale 3604570968343B 404-7580-537.42-10 0.91 3-14 ale 3604570411199B 404-7580-537.42-10 25.09 3-14 ale 3604576684085B 404-7580-537.42-10 2.85 3-14 ale 3604571535571 B 404-7580-537.42-10 0.67 3-16 ale 206T359336570B 404-7580-537.42-10 35.70 03-14 ale 3604570831558B 404-7580-537.42-10 0.45 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 404-7580-537.31-01 140.83 SHOES AND BOOTS 404-7580-537.31-01 150.00 SHOES AND BOOTS 404-7580-537.31-01 103.96 SHOES AND BOOTS 404- 7 580-53 7.31-01 128.24 SHOES AND BOOTS 404-7580-537.31-01 134.31 WASHINGTON (DIS), STATE OF Sean Chgs-February 404-7580-537.42-10 5.87 WASTE CONNECTIONS, INC ENVIRONMENT AL&ECOLOGICAL 404-7580-537.41-51 41,002.77 Public Works-Solid Waste Solid Waste-Collections Division Total: $44,316.71 . Public Works-Solid Waste Department Total: $44,316.71 Solid Waste-Collections Fund Total: $44,316.71 COMMERCIAL CARD SOLUTIONS Safety Box-Hanley 405-0000-237.00-00 -0.77 K-41 Page 34 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3fl/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount POSITIVE PROMOTIONS COMMUNICATIONS/MEDIA SERV 405-0000-237.00-00 -42.25 Division Total: -$43.02 Department Total: -$43.02 ADVANCED TRAVEL SWANA-MeCabe 405-7538-537.43-10 64.70 ANGELES MILLWORK & LUMBER CO FASTENERS, FASTENING DEVS 405-7538-537.31-01 28.26 CAPACITY PROVISIONING INC INet Chgs-SW-Transfer Stn 405-7538-537.42-12 187.00 CLALLAM CNTY FAIR BOARD COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 268.00 CLALLAM CNTY ROAD DEPT BLDG CONSTRUC. SERVICES- 405-7538-537.49-90 1,934.27 COMMERCIAL CARD SOLUTIONS Safety Box-Hanley 405-7538-537.31-01 9.89 Sonja Coventon 1 ST aTR MILEAGE REIMBURSE 405-7538-537.43-10 269.68 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 405-7538-537.31-01 16.10 PEN PRINT INC PRINTING,SILK SCR,TYPSET 405-7538-537.44-10 27.10 PORT ANGELES CITY TREASURER Ferry/Booth/eopies-H F 405-7538-537.43-10 76.65 Raffle Prize/Home Show-HF 405-7538-537.44-10 33.64 SW Mtg-MeCabe 405-7538-537.49-90 33.98 POSITIVE PROMOTIONS AMUSEMENT,DECORA TIONS,ENT 405-7538-537.44-10 277 .84 COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 267.29 QWEST 3-5 a/e 3604523712585B 405-7538-537.42-10 0.67 3-5 a/e 3604529887652B 405-7538-537.42-10 0.45 . 3-5 a/e 3604525109623B 405-7538-537.42-10 0.45 3-5 a/e 3604523877817B 405-7538-537.42-10 0.45 3-5 a/e 3604529882811 B 405-7538-537.42-10 0.45 2-23 a/e 206T310164584B 405-7538-537.42-10 11.08 3-5 a/e 3604522245145B 405-7538-537.42-10 39.43 3-5 a/e 3604528100532B 405-7538-537.42-10 39.43 3-14 a/e 3604570968343B 405-7538-537.42-10 0.91 3-14 a/e 3604570411199B 405-7538-537.42-10 25.09 3-14 a/e 3604576684085B 405-7538-537.42-10 2.85 3-14 a/e 3604571535571B 405-7538-537.42-10 0.67 3-16 a/e 206T359336570B 405-7538-537.42-10 35.70 03-14 a/e 3604570831558B 405-7538-537.42-10 0.45 RADIO PACIFIC INC (KONP) COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 477.00 TAYLOR-SPARKS REFRIGERATION INC ENVIRONMENTAL&ECOLOGICAL 405-7538-537.42-10 847.15 WASHINGTON (DIS), STATE OF Sean Chgs-February 405-7538-537.42-10 3.13 WASTE CONNECTIONS, INC ENVIRONMENT AL&ECOLOGICAL 405-7538-537.41-51 1,261.50 BLDG CONSTRUC. SERVICES- 405-7538-537.41-51 234,246.62 ENVIRONMENT AL&ECOLOGICAL 405-7538-537.45-30 5,367.28 ENVIRONMENTAL&ECOLOGICAL 405-7538-591.71-10 21,699.08 ENVIRONMENT AL&ECOLOGICAL 405-7538-592.81-10 41,079.64 Public Works-Solid Waste SW - Transfer Station Division Total: $308,633.88 . ASPECT CONSULTING, LLC LANDFILL SERVICES 405-7585-537.41-50 5,509.00 LANDFILL POST CLOSURE 405-7585-537.41-50 4,137.30 K-42 Page 35 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . From: 3n/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount FEDERAL EXPRESS CORP Shipping Chgs pe-2-27 405-7585-537.42-10 18.86 Public Works-Solid Waste Solid Waste-Landfill Division Total: $9,665.16 Public Works-Solid Waste Department Total: $318,299.04 Solid Waste-LF/Trf Stn Fund Total: $318,256.02 ADVANCED TRAVEL WWHM Class-Partch 406-7412-538.43-10 240.66 PORT ANGELES CITY TREASURER Paper for Flyers-Partch 406-7412-538.31-01 30.35 QWEST 3-5 ale 3604523712585B 406-7412-538.42-10 0.35 3-5 ale 3604529887652B 406-7412-538.42-10 0.27 3-5 ale 36045251 09623B 406-7412-538.42-10 0.27 3-5 ale 3604523877817B 406-7412-538.42-10 0.27 3-5 ale 3604529882811 B 406-7412-538.42-10 0.27 2-23 ale 206T310164584B 406-7412-538.42-10 5.52 3-14 ale 3604570968343B 406-7412-538.42-10 0.39 3-14 ale 3604570411199B 406-7412-538.42-10 12.54 3-14 ale 3604576684085B 406-7412-538.42-10 1.39 3-14 ale 3604571535571 B 406-7412-538.42-10 0.35 3-16 ale 2061359336570B 406-7412-538.42-10 17.91 03-14 ale 3604570831558B 406-7412-538.42-10 0.27 . VERIZON WIRELESS 2-22 ale 571136182-00001 406-7412-538.42-10 18.85 WASHINGTON (DIS), STATE OF Scan Chgs-February 406-7412-594.42-10 1.20 Public Works-WW/Storm~ Stormwater Division Total: $330.86 Public Works-WW/Stormwtr Department Total: $330.86 Stormwater Fund Fund Total: $330.86 COMMERCIAL CARD SOLUTIONS Sharps Containers-Bogues 409-0000- 23 7 . 00-00 -4.30 Needle Set-Bogues 409-0000-237.00-00 -42.19 Defib Pads-Dubuc 409-0000-237.00-00 -6.70 Division Total: -$53.19 Department Total: -$53.19 COMMERCIAL CARD SOLUTIONS Sharps Containers-Bogues 409-6025-526.31-01 55.50 Needle Set-Bogues 409-6025-526.31-01 544.48 Defib Pads-Dubuc 409-6025-526.31-02 86.46 ACLS Test-Bogues 409-6025-526.43-10 387.48 FAMILY SHOE STORE SAFETY BOOTS -- CHURCH 409-6025-526.20-80 127.86 LIFE ASSIST HOSP SURG ACCES & SUNDRIS 409-6025-526.31-02 680.25 HOSP SURG ACCES & SUNDRIS 409-6025-526.31-02 71.54 Jeremy Church CPR CLASS 3/17/09 DR HENK 409-6025-526.31-08 50.00 Hair Solutions SUPPLIES 409-6025-526.31-02 19.00 MOROZ, JAMES EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 . EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 OLYMPIC MEDICAL CENTER SALE SURPLUS/OBSOLETE 409-6025-526.31-13 108.23 K-43 Page 36 City of Port Angeles Date: 4/2/2009 City Council Expenditure Report From:3fl/2009 . To: 3/27/2009 . Vendor Description Account Number Invoice Amount OLYMPIC OXYGEN OXYGEN 409-6025-526.31-02 23.70 QWEST 3-5 ale 3604523712585B 409-6025-526.42 -10 2.01 3-5 ale 3604529887652B 409-6025-526.42-10 1.36 3-5 ale 36045251 09623B 409-6025-526.42-10 1.36 3-5 ale 3604523877817B 409-6025-526.42-10 1.36 3-5 ale 3604529882811 B 409-6025-526.42-10 1.36 2-23 ale 206T310164584B 409-6025-526.4 2 -1 0 33.23 3-14 ale 3604570968343B 409-6025-526.42-10 2.72 3-14 ale 3604570411199B 409-6025-526.42-10 75.26 3-14 ale 3604576684085B 409-6025-526.42-10 8.55 3-14 ale 3604571535571B 409-6025-526.42-10 2.01 3-16 ale 206T359336570B 409-6025-526.42-10 107.10 03-14 ale 3604570831558B 409-6025-526.42-10 1.36 SYSTEMS DESIGN NW INC FINANCIAL SERVICES 409-6025-526.41-50 3,584.42 VERIZON WIRELESS 2-15 ale 264395724-00001 409-6025-526.42-10 84.31 3-15 ale 264395724-00001 409-6025-526.42-10 84.29 3-10 ale 571099962-00001 409-6025-526.42-10 49.81 Fire Department Medic I Division Total: $6,995.01 Fire Department Department Total: $6,995.01 . Medic I Utility Fund Total: $6,941.82 ABSOLUTE AIR INC CITY REBATE 421-7121-533.49-86 915.00 CAN-DO CONSTRUCTION INC CITY REBATE 421-7121-533.49-86 150.00 CITY REBATE 421-7121-533.49-86 150.00 CITY REBATE 421-7121-533.49-86 150.00 CITY REBATE 421-7121-533.49-86 150.00 CITY REBATE 421-7121-533.49-86 150.00 CITY REBATE 421-7121-533.49-86 1,029.80 CITY REBATE 421-7121-533.49-86 487.80 CITY REBATE 421-7121-533.49-86 1,029.80 COMMERCIAL CARD SOLUTIONS Bid Adv-Hanley 421-7121-533.44-10 83.85 EVERWARM HEARTH & HOME INC CITY REBATE 421-7121-533.49-86 898.50 GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 1,096.60 CITY REBATE 421-7121-533.49-86 78.85 Carrie Cobb CITY REBATE 421-7121-533.49-86 25.00 Daniel Peterson CITY REBATE 421-7121-533.49-86 50.00 E Marjorie Lindelien CITY REBATE 421-7121-533.49-86 25.00 Jan Freeman CITY REBATE 421-7121-533.49-86 50.00 Kieth Johnson CITY REBATE 421-7121-533.49-86 25.00 Loyd Swagerty CITY REBATE 421-7121-533.49-86 75.00 Paulette Frank CITY REBATE 421-7121-533.49-86 50.00 . Richard Liljedahl CITY REBATE 421-7121-533.49-86 25.00 Terry Stolz CITY REBATE 421-7121-533.49-86 50.00 K-44 Page 37 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . From: 3fl/2009 To: 3/27/2009 Vendor . Description Account Number Invoice Amount Terry Stolz CITY REBATE 421-7121-533.49-86 50.00 Walter Davison CITY REBATE 421-7121-533.49-86 25.00 Will Stevenson CITY REBATE 421-7121-533.49-86 50.00 William Peet CITY REBATE 421-7121-533.49-86 25.00 Simpson Electric CITY REBATE 421-7121-533.49-86 2,240.00 PENINSULA DAILY NEWS CONSERVATION AD 421-7121-533.44-10 836.06 PORTLAND ENERGY CONSERVATION CITY REBATE 421-7121-533.49~86 1,767.95 RADIOSHACK THUMBDRIVE 421-7121-533.31-01 21.67 TRACY'S INSULATION CITY REBATE 421-7121-533.49-86 2,419.12 CITY REBATE 421-7121-533.49-86 1,811.20 CITY REBATE 421-7121-533.49-86 1,338.81 CITY REBATE 421-7121-533.49-86 1,760.00 CITY REBATE 421-7121-533.49-86 1,368.50 Public Works-Electric Conservation Division Total: $20,458.51 Public Works-Electric Department Total: $20,458.51 Conservation Fund Total: $20,458.51 CED/CONSOLlDATED ELEC DIST INC ELECTRICAL CABLES & WIRES 451-7188-594.34-02 521.08 COMMERCIAL CARD SOLUTIONS SCADA parts-Hairell 451-7188-594.34-02 41.18 . DJ'S ELECTRICAL, INC CONSTRUCTION SERVICES,TRA 451-7188-594.65-10 173,440.00 Public Works-Electric Electric Projects Division Total: $174,002.26 Public Works-Electric Department Total: $174,002.26 Electric Utility CIP Fund Total: $174,002.26 AZTECA SYSTEMS, INC DATA PROC SERV &SOFTWARE 452-7388-594.65-10 25,000.00 Lynne Bryant PW&U CMMS PROJECT 452-7388-594.65-10 210.00 Public Works-Water Water Projects Division Total: $25,210.00 Public Works-Water Department Total: $25,210.00 Water Utility CIP Fund Total: $25,210.00 COMMERCIAL CARD SOLUTIONS Refreshments-Pierce 453-7488-594.31-01 68.32 Travel to Florida-Bloor 453-7488-594.43-10 302.52 Airfare-DD/BW/NW/BB 453-7488-594.43-10 1,593.60 Hotel-NW/BB/GC/BD/DD 453-7488-594.43-10 851.03 FOSTER PEPPER PLLC RA YONIER CSO ISSUES 453-7488-594.41-50 420.00 Public Works-WW/Storm~ Wastewater Projects Division Total: $3,235.47 Public Works-WW/Stormwtr Department Total: $3,235.47 WasteWater Utility CIP Fund Total: $3,235.47 COMMERCIAL CARD SOLUTIONS Safety Box-Hanley 501-0000-237.00-00 -0.77 Compressed Air Dryer-LH 501-0000-237.00-00 -31.25 Software-Hanley 501-0000-237.00-00 -10.84 CSK AUTO INC (SCHUCK'S) AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 25.02 . FREEDOM FIRE EQUIPMENT FIRE PROTECTION EQUIP/SUP 501-0000-237.00-00 -7,172.62 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 229.59 K-45 Page 38 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3n/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141 .40-00 134.51 AUTO & TRUCK MAl NT. ITEMS 501-0000-237.00-00 -10.43 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -6.41 AUTO & TRUCK MAl NT. ITEMS 501-0000-237.00-00 -6.41 Parts 501-0000-237.00-00 -6.22 AUTO SHOP EQUIPMENT & SUP 501-0000-237.00-00 -5.30 NAPA AUTO PARTS AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 59.21 AUTO & TRUCK MAINT. ITEMS 501-0000-141 .40-00 5.62 AUTO & TRUCK MAl NT. ITEMS 501-0000-141.40-00 9.56 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 262.00 AUTO & TRUCK MAl NT. ITEMS 501-0000-141.40-00 25.76 AUTO & TRUCK MAINT. ITEMS 501-0000-141 .40-00 58.33 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 13.03 AUTO & TRUCK MAINT. ITEMS 501-0000-141 .40-00 13.03 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 12.80 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 12.48 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 74.02 AUTO & TRUCK MAl NT. ITEMS 501-0000-141.40-00 42.32 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 040-00 15.59 . AUTO & TRUCK ACCESSORIES 501-0000-141 .40-00 2.96 NORTHWEST MFG & DIST INC AUTO & TRUCK MAl NT. ITEMS 501-0000-237.00-00 41.20 AUTO & TRUCK MAl NT. ITEMS 501-0000-237.00-00 -8.40 Whelen Switch 501-0000-237.00-00 7.56 PW CONSTRUCTION & RELATED 501-0000-237.00-00 -192.13 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-0000-141 .20-00 4,203.77 PORT ANGELES TIRE FACTORY AUTO & TRUCK MAINT. ITEMS 501-0000-141 .40-00 371.22 SOUNDOFF SIGNAL POLICE EQUIPMENT & SUPPLY 501-0000-237.00-00 -37.64 SUNSET DO-IT BEST HARDWARE AUTO & TRUCK ACCESSORIES 501-0000-141 .40-00 10.51 Division Total: -$1,858.33 Department Total: -$1,858.33 ARAMARK CLOTHING & APPAREL 501-7630-548.31-01 84.52 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 26.37 CLOTHING & APPAREL 501-7630-548.49-90 127.86 LAUNDRYIDRY CLEANING SERV 501-7630-548.49-90 26.37 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1.71 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 19.47 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 9.37 CAPACITY PROVISIONING INC INet Chgs-Equip Services 501-7630-548.42-12 41.00 COMMERCIAL CARD SOLUTIONS Safety Box-Hanley 501-7630-548.31-01 9.89 Software-Hanley 501-7630-548.31-01 139.84 Compressed Air Dryer-LH 501-7630-548.34-02 403.23 . Training Books-Hanley 501-7630-548.43-10 48.73 K-46 Page 39 Date: 4/2/2009 CitY. of Port Angeles City Council Expenditure Report . From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount copy CAT GRAPHICS DECALS AND STAMPS 501-7630-548.48-10 650.40 CSK AUTO INC (SCHUCK'S) AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 68.22 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -160.04 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 30.86 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 11.91 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 -19.54 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 22.42 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1.56 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 121.90 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 31 .43 EVERGREEN COLLISION CENTER AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 130.08 EVERGREEN TOWING EXTERNAL LABOR SERVICES 501-7630-548.48-1 0 72.62 EXTERNAL LABOR SERVICES 501-7630-548.48-10 72.63 EXTERNAL LABOR SERVICES 501-7630-548.48-10 82.38 FAR-WEST MACHINE & HYDRAULICS AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 5.65 AUTO & TRUCK MAINT. ITEMS 501- 7630-548.48-1 0 187.66 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 169.71 FASTENAL INDUSTRIAL Oil Dri Return 501-7630-548.34-02 -692.48 . AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 8.05 FREEDOM FIRE EQUIPMENT FIRE PROTECTION EQUIP/SUP 501-7630-594.64-10 89,616.52 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 79.38 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 297.27 HEARTLlNE AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 216.69 AUTO & TRUCK MAINT.ITEMS 501-7630-548.34-02 69.32 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 69.32 J B'S UPHOLSTERY AUTO & TRUCK ACCESSORIES 501-7630-548.48-10 268.83 KAMAN INDUSTRIAL TECHNOLOGIES AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 139.29 KELLER & ASSOCIATES INC, J J MEMBERSHIPS 501-7630-548.49-01 168.73 LES SCHWAB TIRE CENTER AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 2,189.13 LINCOLN INDUSTRIAL CORP AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 22.65 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 42.27 MA TCO TOOLS AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 12.90 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 82.70 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 82.70 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 68.32 Parts 501-7630-548.35-01 80.27 Tom McCabe ES - REIMBURSEMENT FOR FA 501-7630-548.31-01 42.44 MPH INDUSTRIES INC POLICE EQUIPMENT & SUPPLY 501-7630-548.34-02 67.13 MT PLEASANT AUTO BODY AUTO BODIES & ACCESSORIES 501-7630-548.34-02 2,784.26 NAPA AUTO PARTS AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -51.67 . AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 90.81 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 12.96 K-47 Page 40 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3n/2009 To: 3/27/2009 . . Vendor Description Account Number Invoice Amount NAPA AUTO PARTS AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -21.68 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 12.80 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 1.40 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 49.18 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -22.75 NFPA-SUBSCRIPTIONS MEM8ERSHIPS 501-7630-548.49-01 270.00 NORTHWEST MFG & DIST INC AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -531.65 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1 08.40 Whelen Switch 501-7630-548.34-02 -97.56 PW CONSTRUCTION & RELATED 501-7630-548.34-02 2,479.33 OLYMPIC PRINTERS INC 8USINESS CARDS 501-7630-548.31-01 117.07 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 34.4 7 PENINSULA TRUCK LINES AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 75.82 PETTIT OIL COMPANY Fuel Exp-City Vehicles 501-7630-548.32-10 3,741.24 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3,877.62 PORT ANGELES CITY TREASURER Callout 8reakfast-8enoff 501-7630-548.31-01 14.75 PORT ANGELES POWER EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 24.92 PORT ANGELES TIRE FACTORY AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 43.25 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 110.41 . AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-10 108.18 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.48-10 177.58 AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-10 91.19 AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-10 73.50 QWEST 3-5 ale 36045237125858 501-7630-548.42-10 1.17 3-5 ale 36045298876528 501-7630-548.42-10 0.79 3-5 ale 36045251096238 501-7630-548.42-10 0.79 3-5 ale 36045238778178 501-7630-548.42-10 0.79 3-5 ale 36045298828118 501-7630-548.42-10 0.79 2-23 ale 206T31 01645848 501-7630-548.42-10 19.39 3-14 ale 36045709683438 501-7630-548.42-10 1.59 3-14 ale 36045704111998 501-7630-548.42-10 43.90 3-14 ale 36045766840858 501-7630-548.42-10 4.99 3-14 ale 36045715355718 501-7630-548.42-10 1.17 3-16 ale 206T3593365708 501-7630-548.42-10 62.47 03-14 ale 36045708315588 501-7630-548.42-10 0.79 RESTORATION GLASS/NOVUS AUTO. INCAUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 289.70 RUDDELL AUTO MALL AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -108.40 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 534.57 SAHLBERG EQUIPMENT CO INC, JF AUTO & TRUCK MAINT.ITEMS 501-7630-548.34-02 80.59 SOUNDOFF SIGNAL POLICE EQUIPMENT & SUPPLY 501-7630-594.64-10 485.66 SUNSET DO-IT BEST HARDWARE AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -17.91 . AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 25.45 K-48 Page 41 . City of Port Angeles City Council Expenditure Report From: 3fl/2009 To: 3/27/2009 Date: 4/2/2009 Vendor SUNSET DO-IT BEST HARDWARE VALLEY FREIGHTLlNER INC WASHINGTON (DIS), STATE OF Public Works-Equip Svcs ACCIS CAPACITY PROVISIONING INC COMMERCIAL CARD SOLUTIONS . I.T. XCHANGE CORP INSIGHT PUBLIC SECTOR NORTHPOINT CONSULTING INC OLYMPIC STATIONERS INC QWEST VERIZON WIRELESS . WASHINGTON (DIS), STATE OF Finance Department Description AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAl NT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAl NT. ITEMS AUTO & TRUCK ACCESSORIES AUTO & TRUCK MAl NT. ITEMS AUTO SHOP EQUIPMENT & SUP AUTO & TRUCK MAl NT. ITEMS AUTO & TRUCK MAl NT. ITEMS Sean ChgscFebruary Equipment Services Public Works-Equip Svcs Equipment Services Account Number 501-7630-548.34-02 50 1 ~ 7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.35-01 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.42-10 Division Total: Department Total: Fund Total: ACCIS MEMBERSHIP DUES 200 502-2081-518.49-01 INet Chgs-IT 502-2081-518.42-10 Power Dist Strip-Brooks 502-2081-518.31-60 Memory Stieks Return-JH 502-2081-518.31-60 Power Supply Svrs-Brooks 502-2081-518.48-10 COMPUTERS,DP & WORD PROC. 502-2081-518.48-10 COMPUTER ACCESSORIES&SUPF502-2081-518.48-1 0 COMPUTER HARDWARE&PERIPHI502-2081-518.48-1 0 RENTAL OR LEASE SERVICES 502-2081-518.31-60 VISUAL EDUCATION EQUIPMNT 502-2081-518.48-10 WEBSENSE AND ESX RULE CHA 502-2081-518.41-50 WEBSENSE AND TAC 2/11 AND 502-2081-518.41-50 EXPANDING FILE 502-2081-518.31-01 3-5 ale 3604523712585B 502-2081-518.42-10 3-5 ale 3604529887652B 502-2081-518.42-10 3-5 ale 3604525109623B 502-2081-518.42-10 3-5 ale 3604523877817B 502-2081-518.42-10 3-5 ale 3604529882811 B 502-2081-518.42-10 2-23 ale 206T310164584B 502-2081-518.42-10 3-14 ale 3604570968343B 502-2081-518.42-10 3-14 ale 3604570411199B 502-2081-518.42-10 3-14 ale 3604576684085B 502-2081-518.42-10 3-14 ale 3604571535571B 502-2081-518.42-10 3-16 ale 206T359336570B 502-2081-518.42-10 03-14 ale 36045708315588 502-2081-518.42-10 2-25 ale 671402094-00001 502-2081-518.42-10 Sean Chgs-February 502-2081-518.42-10 Information Technologies Division Total: Finance Department Department Total: Invoice Amount 36.08 2.33 -2.33 1.73 8.93 6.42 99.50 365.16 190.82 14.95 $111,075.35 $111,075.35 $109,217.02 75.00 500.00 907.77 -119.22 736.52 216.84 169.04 2,787.84 160.84 370.70 175.00 175.00 13.26 1.51 1.02 1.02 1.02 1.02 24.92 2.04 56.45 6.42 1.51 80.32 1.02 -200.00 18.93 $6,165.79 $6,165.79 K-49 Page 42 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report From: 3fl/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount Information Technology Fund Total: $6,165.79 AWC EMPLOYEE BENEFITS TRUST Med/Den/Vis Premiums 503-1631-517.46-30 202,402.88 L TD Premiums 503-1631-517.46-31 4,497.99 Life Ins Premiums 503-1631-517.46-32 1,833.54 L 1 Med/Vis Premiums 503-1631-517.46-34 9,197.10 MEDICAL REIMBURSEMENT 503-1631-517.46-30 58.12 MEDICAL REIMBURSEMENT 503-1631-517.46-30 375.00 MEDICAL REIMBURSEMENT 503-1631-517.46-30 59.80 MEDICAL REIMBURSEMENT 503-1631-517.46-30 264.58 MEDICAL REIMBURSEMENT 503-1631-517.46-30 57.53 MEDICAL REIMBURSEMENT 503-1631-517.46-30 375.00 MEDICAL REIMBURSEMENT 503-1631-517.46-30 294.27 NW ADMIN TRANSFER ACCT SW/NONSW BENEFIT PREMIUMS 503-1631-517.46-33 53,524.82 RETIREE PREMIUMS 503-1631-517.46-34 12,026.15 Self Insurance Other Insurance Programs Division Total: $284,966.78 SUMMIT LAW GROUP PLLC MARCH LEGAL SERVICES 503-1671-517.41-50 82.50 Self Insurance Comp Liability Division Total: $82.50 Self Insurance Department Total: $285,049.28 Self-Insurance Fund Fund Total: $285,049.28 . AWC EMPLOYEE BENEFITS TRUST Retiree Premiums 602-6221-517.46-35 4,589.40 Fireman's Pension Fireman's Pension Division Total: $4,589.40 Fireman's Pension Department Total: $4,589.40 Firemen's Pension Fund Total: $4,589.40 PA DOWNTOWN ASSN FEBRUARY DECAL SALES 650-0000-231.91-00 746.57 FEBRUARY PBIA RECEIPTS 650-0000-231.92-00 306.95 FEBRUARY DUPAR RECEIPTS 650-0000-231.93-00 1,586.32 Division Total: $2,639.84 Department Total: $2,639.84 Off Street Parking Fund Fund Total: $2,639.84 BAILEY SIGNS & GRAPHICS Lettering 652-8630-575.31-01 86.72 CAPACITY PROVISIONING INC INet Chgs-Fine Arts 652-8630-575.42-12 172.00 DIGITAL IMAGING SOLUTIONS INC FEB COPY CHARGES 652-8630-575.45-31 27.21 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 652 -8630-57 5.45-31 16.88 PARKER PAINT MFG CO INC Paint 652-8630-575.31-01 14.43 PORT ANGELES AUTO GLASS Glass 652-8630-575.31-01 15.24 QWEST 3-5 ale 3604523712585B 652-8630-575.42-10 0.50 3-5 ale 3604529887652B 652-8630-575.42-10 0.34 3-5 ale 36045251 09623B 652-8630-575.42-10 0.34 3-5 ale 3604523877817B 652-8630-575.42-10 0.34 3-5 ale 3604529882811 B 652-8630-575.42-10 0.34 . 2-23 ale 206T310164584B 652-8630-575.42-10 8.31 3-14 ale 3604570968343B 652-8630-575.42-10 0.68 K-50 Page 43 Date: 4/2/2009 City of Port Angeles City Council Expenditure Report . From: 3fl/2009 To: 3/27/2009 Vendor Description Account Number Invoice Amount QWEST 3-14 ale 3604570411199B 652-8630-575.42-10 18.82 3-14 ale 3604576684085B 652-8630-575.42-10 2.14 3-14 ale 3604571535571 B 652-8630-575.42-10 0.50 3-16 ale 206T359336570B 652-8630-575.42-10 26.77 03-14 ale 3604570831558B 652-8630-575.42-10 0.34 3-14 ale 3604573532775B 652-8630-575.42-10 81.41 SORENSEN & SORENSEN CONSULTING SERVICES 652-8630-575.41-50 2,200.00 SWAIN'S GENERAL STORE INC Painting supplies 652-8630-575.31-01 26.90 Switch 652-8630-575.31-01 12.59 Bait 652-8630-575.31-01 18.29 THURMAN SUPPLY Plate/Switch 652-8630-575.31-01 10.83 Switch 652-8630-575.31-01 3.02 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $2,744.94 Esther Webster/Fine Arts Department Total: $2,744.94 Esther Webster Fund Fund Total: $2,744.94 AFLAC MAR SUPP INS PREMIUMS 920-0000-231.53-10 773.18 AFSCME LOCAL 1619 P/R Deductions pe 3-8 920-0000-231.54-40 91.00 P/R Deductions pe 3-8 920-0000-231.54-40 182.00 . BISHOP, WHITE & MARSHALL, PS P/R Deductions pe 3-8 920-0000-231.56-30 362.68 P/R Deductions pe 3-22 920-0000-231.56-30 362.68 DIMARTINO/WSCFF DISABILITY P/R Deductions pe 3-8 920-0000-231.53-40 1,281.72' EMPLOYEES ASSOCIATION P/R Deductions pe 2-22 920-0000-231.55-30 420.00 FIREFIGHTER'S LOCAL 656 P/R Deductions pe 3-8 920-0000-231.54-30 1,620.00 IBEW LOCAL 997 P/R Deductions pe 3-8 920-0000-231.54-20 867.13 LEOFF P/R Deductions pe 3-8 920-0000-231.51-21 22,250.48 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 3-8 920-0000-231.56-20 1,181.32 P/R Deductions pe 3-8 920-0000-231.56-20 169.85 OFFICE OF SUPPORT ENFORCEMENT-CJ P/R Deductions pe 3-8 920-0000-231.56-20 16.15 PERS P/R Deductions pe 3-8 920-0000-231.51-10 2,891.39 P/R Deductions pe 3-8 920-0000-231.51-11 9,970.70 P/R Deductions pe 3-8 920-0000-231.51-12 45,825.65 Pers Adjustment 920-0000-231.51-12 245.65 POLICE ASSOCIATION P/R Deductions pe 3-8 920-0000-231.55-10 202.00 TEAMSTERS LOCAL 589 P/R Deductions pe 3-8 920-0000-231.54-10 1,508.50 UNITED WAY (PAYROLL) P/R Deductions pe 3-8 920-0000-231.56-10 395.00 P/R Deductions pe 3-22 920-0000-231.56-10 498.00 P/R Deductions pe 1-11 920-0000-231.56-10 340.00 VOLUNTEER FIRE ASSOCIATION P/R Deductions pe 3-22 920-0000-231.55-20 34.00 WSCCCE AFSCME AFL-CIO P/R Deductions pe 3-8 920-0000-231.54-40 4,192.21 . Division Total: $95,681.29 Department Total: $95,681.29 Payroll Clearing Fund Total: $95,681.29 K-51 Page 44 City of Port Angeles City Council Expenditure Report Date: 4/2/2009 From: 3/7/2009 To: 3/27/2009 . Vendor Description Account Number Invoice Amount Totals for check period From: 3/7/2009 To: 3/27/2009 $3,339,723.76 . . K-52 Page 45 . . . WASHINGTON, U.S.A CITY COUNCIL MEMO DATE: April 7, 2009 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Public Works Trust Fund Design Loan End Date Extension for CSO Phase 1 Projects Summary: Due to delays in completing the design phase of the Combined Sewer Overflow (CSO) Phase 1 Projects, the City needs to extend the time of performance of one of its Public Works Trust Fund (PWTF) design loans. Recommendation: Approve the loan extension and authorize the Mayor to (1) sign the Amendment to the Public Works Trust Fund Loan Agreement and (2) sign any future non- monetary and non-scope loan contract amendments. Background/Analysis: The original loan agreement for project design was authorized by the City Council on April 17, 2007. The authorized amount was $885,000. The loan amount and other terms will remain unchanged, with the exception of the Time of Performance. Through this amendment, the Time of Performance will be extended to March 6,2010. Extensions by policy are only given in one year increments. Therefore, staff will be making another request in February 2010 to extend the Agreement for another one year period to March 2011. The Public Works Board has already approved the extension ofthe time of completion for the loan scope of work to March 6, 2010. Amendments to the loan agreement require signature by the authorized representative of the City, which in the case of the original agreement was the Mayor. It is recommended that the City Council approve the loan extension and authorize the Mayor to (1) sign the Amendment to the Public Works Trust Fund Loan Agreement and (2) sign any future non-monetary and non-scope loan contract amendments. N:ICCOUNCIL\FINALIPWTF Design Loan Extension for CSO Phase I.doc K-53 FORTANGELES WAS H I N G TON, U. S. A. . CITY COUNCIL MEMO DATE: April 7, 2009 To: CITY COUNCIL FROM: BECKY J. UPTON, CITY CLERK SUBJECT: REAPPOINTMENTS TO LODGING TAX ADVISORY COMMITTEE Summary: The terms of office for the members of the Lodging Tax Advisory Committee expired as of February 28,2009. As required by State statute, the members must be appointed on an annual basis. Councilmember Rogers and Manager Myers, who constitute the interviewing body for the Lodging Tax Advisory Committee, have forwarded a recommendation for reappointment of the current membership. Recommendation: Accept the recommendation from Councilmember Rogers and Manager Myers and reappoint the members of the Lodging Tax Advisory Committee for the period, . March 1,2009 - February 28, 2010, as set forth below. Back2round / Analvsis: The Lodging Tax Advisory Committee reviews, comments, and makes recommendations to the City Council on activities and/or facilities to be funded by lodging excise tax revenues. The Committee is composed of nine members appointed to one-year terms, with possible reappointment for successive terms. Members of the committee were interviewed as recently as June, 2008, so Councilmember Rogers and Manager Myers, who constitute the interviewing body for the Committee, opted to forego interviews at this time. They have forwarded a recommendation for reappointment of the current membership for the period, March 1,2009 - February 28,2010, as follows: Voting Members: Edna Petersen (Tax Recipient) Scott Nagel (Tax Recipient) Greg Woodland (Tax Collector) One vacancy (Tax Collector) Non-Voting Members: Rian Anderson (Citizen-at-Large) Victoria McDonald (Citizen-at-Large) Pat Davis (Citizen-at-Large) Terry Roth (Port Angeles Forward Representative) Updated applications are attached for your reference. There is currently one vacant position for a voting member who represents businesses required to collect the lodging excise tax. Staff is currently seeking applicants, and a recommendation for an appointment will be forthcoming. Attachments . K-54 . . . rD) ~~~D\Yl1E ~ lfl1 FED - 3 2009 lIJ DOR T' A:1NTG,u-t-TIS: l=-' . -rt' , - ,n.. r. . WAS H / N G TON, U. S. A. CITY OF PORT ANGELES CITY CLERK Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee t Ap~icant Name and General Information a __ Jf.t7~a ~ \ :e/o~.) ,~, - MI ~ L,,' o?/~ yz. ~ dL ~:'J-~O" ~ WtL 9B&,QJ City {} Jt P. 's!.! . Zip Codo ~~~- <<S~ !#gr; '~67- ~-$lOD Home phone number Work phone number E-M,il Addre" VI J e, ~ E:? 0.4 /&/1 , ~ ~ted only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PAMe) Certification and Location Information (Circle one) Are you currently a City employee? yes.f) Are you a City resident?@No Are you a citizen of the United States? @ No Do you own/manage a business in the Cit)'?~NO "- Are you aware f any conflict of interest which might arise by your service on a City Board or Commission? if so, please explain: In compliance with the American Disabilities Act, if you will need special accommodations because of a physical limitation, please contact the City Clerk, 417-4634, so appropriate arrangements can be made. (OVER) K-55 Work Experience List most cent t:xperience first (or elaborate on a resume if l. . ~oy~ .. Yoo, Titl. J:;;.,m (MfY) T (MfY). /1 (l.ahcb cl..nI1J-11/JjWitJOIL -, aJLc thpt1~J~ Brief job description' , 2. Employer Your Title From (MfY) To (MfY) Brief job description 3. Employer Your Title From (MfY) To (MfY) Brief job description Education .-'j:'es -No 2, l:rrsntution/Locition CrcditseamcdlM-ajor-area of study .Graduated'?' Y:e:-s N.'0" . 3. Institution/Location Credits earned/Major area of study Graduated? # of members (OVER) . K-56 . . . (g,d-rYJ 6) ~ A .J-Ur Applicant Signatnre ~ )/J6{ IDC? Date / I Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Street P. O. Box 1150 Port Angeies, Washington, 98362 1'2/0'8' K-57 ~ORTANGELES IIfY ~ (G ~ n '(11' ~ ~ IrU MAR - 2 2IIl9 tlJi . CITY OF PORT ANGELES CITY CLERK WAS H I N G TON, U. S. A. Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: L.oD 6 IN ~ f AX Board or Commission Full Name Applicant Name and General Information ~!kh;;L );(uU First ')!;7 L 0 ,.JJ Home Street Address _fA' City LfD-: J-ti6tf .._. . Home phone number -" . Work phone number' E-M.il Addlllllllii t, \ \;' /..- m ~ (\ J 5 P r, "\'1 · LuvYj IT. MI I4;UX VLil Last . . . S,tat~., . . q~3 Q3 Zip Code "rJp 701 q . Date of Birth (To be completed only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PAM C) Certification and Location Information (Circle one) Are you currently a City employee? Yes 0 Are you a citizen of the United States'@ No Are you a City resident? Yes @ Do you own/manage a business in the Citi@ No Do you hold any professional licenses, registrations or certificates in any field (list beloW)(9 No C(EE, .;.QlfL(r~JtiJ ~euf\VI\ LWt;1\!T ~\LsL(JrLLig . If so, ("A ~~ ~~. flfil-Y'rt ~ ()L.k~ IC-Sb >\\)fiL In compliance with the American Disabilities Act, if you will need special accommodations because ofa physical. limitation, please contact' the City Clerk, 417-4634, so appropriate arrangements can be made. tvi) (OVER) . K-58 . . . Work Experience List most recent experience first (or elaborate on a resume if you prefer) ~t:lS I, nh(,rtW ~<;;tMv6 . .. Your. TItle 1. Employer From (MIY) To (M/Y) Brief job description 2. Employer From (MIY) Your Title To (M/Y) Brief job description 3. Employer Your Title From (M/Y) To (M/Y) Brief job description Educaticm List most recent experience first @NO 1. U'vvV 0 ~ \f"/h Institution/Location .., -l/UJ:"\J S '\tlfJ ~ ~ Credits earned/Major area of study Graduated? Yes No 2. Institution/Location Credits earned/Major area of study Graduated? Yes No 3. Institution/Location Credits earned/Major area of study Graduated? Charitable, Social, and Civic Activities and Memberships List major activities you have participated in during the last five years l.~O~ ^~\J6/5U55 ~ I~Vg k~s C[lL Organization 'and location Group's purpose/objective # of members ~ (~'/1J) ".:1 Brief description of your participation o LAV () 15 f\/g C ~ j- ~ t5k ~ mil F t5S \\ V~L-- 2, Organization and location G~oup"s purpose/o bjective # of members ~L~~ L ~I,.t(f Brief description of your participation Why are you interested in serving on this particular Board or Commission? . . {. Lrl\~ \\~. (.".tkJ . to ( /) U{4f, V'V\ (OVER) K-59 .. .. What in your background or experience do you think would help you in serving on this Board: r L' <.hL{ (. Nt r~ l'L-D-() LtfJ0 What is your understanding of the responsibilities of this particular Board/Commission? ~,Ufl(,,{.I\ b PI Jrvf)S /C{fdU(I'Wi~ fI7 cr fie ~w Please feel free to add any additional comments you might wish to make regarding your application: 1: r ~ ~. ts ~ lsg;V .It (J ~ E; Ufl..f5 tl{\ I pt G- cVv\.l\..v\'\' l t\ f51~ . r p ~ J:12.AI ~ ~ Applicant Signature ~ 1-1\ U~ Date Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Street P. O. Box 1150 Port Angeles, Washington, 98362 12/08 K-60 ~ . . . . . . SCOTT NAGEL, CFEE Birchhill Enterprises LLC 105 1/2 E First St.,Port Angeles, W A 98362 360-452-7019; birchhills(a),mindspring.com EXECUTIVE DIRECTOR - SEQUIM LAVENDER FESTIVAL (2004 - Current) Executive Director of the largest lavender festival in North American with eight farms, a major street fair, concerts, and community programs, held every July in Sequim, Washington. The Lavender Festival is the largest festival on the Olympic Peninsula with an attendance of30,000 people and a measured economic impact of$3.4 million. PRODUCER - DUNGENESS CRAB & SEAFOOD FESTIVAL (2003 - Current) One of the founders and producers. of Washington State's celebration of the Dungeness Crab, whose name is derived from the first fishery on the Olympic Peninsula. The festival is sponsored by Olympic Peninsula Community Celebrations, a non-profit corporation, and is dedicated protecting and preserving the agriculture, fisheries, and environment of the Olympic Peninsula. EXECUTIVE DIRECTOR. WASHINGTON FESTIVALS AND EVENTS ASSOCIATION (20G2-Current) Responsible for the management and development of the nonprofit membership association serving the festivals & events Industry of Washington State. Programs include conferences and seminars, publications, website, and anda management certificate program produced with Seattle University. PRESIDENT - BIRCHHILL ENTERPRISES.LLC (2002 - Current) Provides event consulting services and economiciwpact studies for organizations throughout North Ameri<;a, including work in China, Mexico, Ireland, and Northern Ireland.. IFEA ECONOMIC IMPACT CONSULTANT - (2002-2004) Developed and expanded the economic impact program using a model and methodology developed for the festivals and events industry. . . , . VICE PRESIDENT OF SPECIAL PROJECTS AND ADVOCACY, INTERNATIONAL FESTIVALS & EVENTS ASSOCIATION - IFEA (1998-2002) Responsible for the design and implementation of programs that position IFEA as the premiere source of information for the festivals and events industry worldwide. Worked with government, media, tourism, arts and culture organizations, and related fields in expanding IFEA visibility and membership resources. Represented IFEA at conferences throughout North American and presented educational workshops on a wide range of topics. Conceived, developed, and implemented an Economic Impact Program which provides the tools, training, and analysis for events to receive affordable economic impact studies. EXECUTIVE DIRECTOR, NORTHWEST FOLKLIFE (1982-1998) Served as the senior executive of one of the largest ethnic and traditional arts organizations in North America. Responsible for an agency budget that grew from $85,000 to $1. 7 million, a staff of 15 FTE, an event staff of 125, 1,500 volunteers, 3,000 members and annual attendance exceeding 250,000, plus a year-round educational, publishing, and concert production program. Northwest Folklife received national recognition including major grants from the Lila Wallace Readers Digest FlUld, National Endowment for the Arts and others, and was selected as an institution of special merit by the Smithsonian Institution. Folklife was awarded "Best Major Festival" by King County Sports & Events Council, and was selected as producer of the Washington Governor's Arts Awards'and Washington State Centennial. Developed community programs including "Families Together" with the Seattle Housing Authority, "Traditional Artists in the School" a K-12 program, FESTAL ethnic festival celebrations, "Spiritxof the First People" which produced the first recording and book of Washington Native American music traditions;' and a labor movement program featuring Pete Seeger in one of his last public performances. K-61 FOUNDER AND BUSINESS DIRECTOR,SEATTLE THEATRE ARTS (1976-1982) Managed and directed the business of the Northwest's major theatre training institute including an administrative staff of four and a faculty of thirty working theatre professionals. Production companies included the Phoenix Players, a senior theatre group, and a youth theatre program. . MANAGING DIRECTOR, THE RADOST FOLK ENSEMBLE (1975-1992) Managed the booking, touring, and production of a semi-professional company of 50 dancers, musicians and singers which toured the United States and Eastern Europe. Developed residency, training programs and choreography projects with European and American choreographers. SPECIAL EVENT PRODUCER AND CONSULTANT (1973-2002) Producer of concerts and events in a wide variety of venues. Selected shows: Korean National Folklore Ensemble, first U. S. tour, Russian Red Army Chorus and Orchestra, Bulgarian State W omenDs Choir, Sweet Honey in the Rock, Hungarian State Ensemble, Lado - the Croatian National Dance Ensemble, first U.S. tour of the Tuvan singers, National Council for Traditional Arts (NCTA) touring programs, Pirin, Goernor' Arts Awards, regional tours with artists from the Vancouver, BC Folk Festival, and more. DANCE SPECIALIST, THE MADRONA DA..~CE CENTER (1973-1977) Implemented and managed dance programs for the City of Seattle including audience development, fundraising, marketing and public relations, grantsmanship and presented concerts with international artists including Martha Graham, Murray Louis, Alwin Nikolai, Pilobolus, Paul Taylor, and more. BOOK AND RECORDING PRODUCTION: Contributed chapter on Economic Impact for the new IFEA Book - Marketing Festivals Joint publisher with Washington State Arts Commission and Jack Straw Foundation, Spirit of the First People, Dance and Music of the Native Americans of Washington State, full color book and CD Publisher, Pacific Northwest Festival and Events Guide, 1992-1996 Publisher, Puget Sound Festival and Events Guide, 1989-1992 . Producer of more than a dozen recordings of international artists . CAMP AND ARTS PROGRAM MANAGEMENT FOR YOUTH AND ADULTS Produced and managed residential camp programs for youth and adults as well as arts residency programs including residencies for national companies, ethnic dance camps, and youtl). camps DANCER Principal dancer with the Polanie Polish Dance Ensemble, Koleda Folk Ensemble, also founding member and principal dancer Radost Folk Ensemble (1976-1994). Ethnic dance instructor throughout Washington State and on-tour with public schools, arts organizations, community centers, etc. COMMUNITY AND OTHER Board of Directors, Olympic Peninsula Community Celebrations Board of Directors, Friends of the Port Angeles Fine Arts Center President's Council, International Festivals & Events Association Recipient of the 1997 Nordstrom Connnunity Service Award Board of Directors, Spectrum Dance Theatre One of the founders, Board of Directors member/officer, Washington Festival & Event Association. Board of Trustees, Radost Folk Ensemble One of the founders, Board of Directors member and officer, Washington State Folklife Council Professional photographer including Portland Trailblazers basketball team Performing arts juror - Seattle, King County, Washington State Arts Connnission INDUSTRY EDUCATION IFEA Certified Festival Executive Awarded, October 2002 . K-62 ,. . . . fD)~~~~~~~fRl fli ~ 202009 10 ~ORTA.NGELES . WAS H I N G TON. U. S. A. CITY OF PORT ANGELES CITY CLERK Appli~ation for Appoi~tment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: ~.14x !JdVIS,/1 Boar:d or Commission Full Name U>Wtrl-1.'tI-~ . Applicant Name and General Information b~ ~ouc/ ~ First MI Last ~.Jr.rV\ City ~O/ wI! cre3?;< Zip Code :0&a I~~~ Home Street Address State &'17'. 'ill c;?6$ Home phone number E-M'aii Address4/y.f,'s~S'5" 6 /10/, Co M 360 'IstJ~ ;)993' Work phone number Date of Birth (To be completed only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PAMC) Certification and Location Information (Circle one) Are you currently a City employee? Yes ~ Are you a citizen of the United States? ~o Are you a City resident? Yes ~ Do you own/manage a business in the City? ~ No Do you hold any professional licenses, registrations or certificates in any field (list below)? Yes No Are you aware ofj,ap;)\ conflict of interest which might arise by your service on a City Board or Commissio. n? If so, please explain: IV tr In compliance with the American Disapilities Act, if you will need special accommodations because of a physical limitation, please contact the City Clerk, 417-4634, so appropriate arrangements can be made. (OVER) K-63 ,. J ~~f (...; . .. t"'~ J ,...:t~_ f1 L. l \' ' {~, I , Work ~!S~eri~;i1!C?;e ' ' ' ' , ,.. i ' qst most recent, ~xp~tienge first (oq:laporate,. on a resumejfyou,prefer) : I I ~~ :~;'J<~~r-QNy~\P,~ koob-e- , Employer' \- ht'~t-e(CtI fl1(#"'''8"e~ Your Title II!tJ'1 From .(MN) . Cvllt:l41-' . TO,(MIY) " All It!Jec.f.s' 01 ~,'rlR- ~ Brief job description, Ib-h/ 2. Mctv/4/,Q V1 ~r;e;. Employer be/1:eleJ ~4t7e- 'd'/o "5 Your Title From (MN) II~Lf ' To (MN) iVtb~ ~ o.--ndc- Brief job description f.bIel J- tI(:>~-e- aV~/^.$ ;fSS6C. ,3. 'Idb~s.Jcme..-. AI",4.'o,VI4J Employer fQtI:::. Re~,'ollla/ O,Vte4,c' ofef:;t./-.\:;vlS Your Title From (M/Y) , To (MN) ~/()~ +0 ~;3 ~ed a~/t~ Brief job description -Io-h B tbFels , ~W- S'k,fs I ,e~Itw~ , ad ~,'1t/.,;11 ~te~, Education List most recent experience first 1. ~U,.~ .5 ./-q./e.- InstitutionlLocation lI~ov /.1/, Ir1 g-- Credits eamed/Major area of study @,No Graduated? '-: 2. !5NJ.!vL ~ InstitutionlLocation wes..f- 1t,.Jt cQNO Credits eamedlMajor area of study Graduated? . Yes No 3. InstitutionlLocation Credits eamed/Major area of study Graduated? Charitable, Social, and Civic Activities and Memberships List major activities you have participated in during the last five years 1. Organization and location Group's purpose/objective # of members Brief description of your participation 2. Organization and location Group's purpose/objective # of members Brief description of your participation (OVER) . K-64 " " . . . What in y~ur backgrou~d or experience do you think would help .YOU iln serving on this Board~~ Yro (S e.vPe (. O~-1Ce h1 IVb-C'/:::'#.f' ~tR-. c:(.,.,s--}, ~ i-u") J1 .Ptd>~';"" / . What is your understanding of the responsibilities of this particular Board/Commission? 7b (eetQ:II M'1!';1 cI ~if"ft--.fs +0 C./<i7 C{t.'1Vl~/Ic.1kr te..ll'ec.v' ...;- .,b'SCLJ!;S" "roM. . Please fe.el free to add any additional comments "you might wish to make regarding your application: ~~~ / ;J~r Date Applicant Signature Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Street P. O.Box 1150 Port Angeles, Washington, 98362 12/08 K-65 Ie] Black Ball /FERRY LINE /[0) ~ (G ~ a o/J ~ ~ JAN 2 7 2009 CITY OF PORT ANGELES CITY CLERK January 21, 2009 Becky J. Upton, MMC City Clerk 321 E. 5th Street P.O. Box 1150 Port Angeles, WA 98362 Re: Eligibility for Reappointment - Lodging Tax Advisory Committee Dear Becky, Thank you for the opportunity to serve another one-year term on the Lodging Tax Advisory Committee for 2009. I would like to accept a second term as a non-voting member of the committee and I again look forward to working not only with the members of the committee, but also as a volunteer for the City of Port Angeles to try and improve our community. Sincerely, ~~ Rian Anderson District Manager, Port Angeles Black Ball Ferry Line .,. ~.' www.cohoferry.com Port Angeles Terminal 101 E. Railroad Avenue Port Angeles, WA 98362 Tel: (360) 457-4491 Fax: (360) 457-4493 Administration Office 4209-21st Avenue West, Suite 307 Seattle, WA 98199 Tel: (206)283-4400 Fax: (206) 283-4405 Victoria Terminal 430 Belleville &ttee.1. ~ Victoria, B.C. v~+bt5 Tel: (250) 386-2202 Fax: (250) 386-2207 . . i . . . ~ORTANGELES WAS H I N G TON, U. S. A. Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: i. t:Jd<J~ 'JO-x adi/..Li'tYl~ Ct7MPt,'M@ Board or Commission Full Name Applicant Name and Gelierallnformation j( /O-JIL /- First MI tZitoL..ut rOlL. Last /;;'0 ,#leadt.1W t:. a...t-A Home Street Address t.~ Se~('JI~ tuA City State 9/332- Zip Code 3&10- '-I fdO- 89:2.() Home phone number 3(po- 1/57- 'I<{q / Work phone number E-MailAddress:randeJsol.)~coltol.e.rr.f.Ca1?l. Date of Birth (To be completed only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PAMC) Certification and Location Information (Circle one) Are you currently a City employee? Y es ~ Are you a City resident? Yes@ Are you a citizen of the United States7@ No Do you own/manage a business in the City?@ No Do you hold any professional licenses, registrations or certificates in any field (list below)? ~ No S T C W Cl!'f11-,' /;.~ .L ~"-~ .f USc{'.., ~ALd~ a r.. .i.1rb'14 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: In compliance with the American Disabilities Act, if you will need special accommodations because ofa physical limitation, please contact the City Clerk, 417 -4634, so appropriate arrangements can be made. (OVER) K-67 '. \ Work Experience List ~ost rec.en! experiell,ce first (or elaborate on a resume. if you prefer) . .' .1. &1l'Cck. BflLL F~7111.'-I . iJAJE. V /)JS"-riLlc..;" M~~J4~~ . o~t '07 ;:>UsoJ, Ecmplgyer.. " ._.. ,__. . ...... .... . .ouTritle ....... . From (MN) . ..To..(MN) C>v.uspp aU ib/'I- /l-A~;-t~r ';:erffll;1J OI)V/.d,Crw (M.I/. ~OffO) . - Brief job descrip'~ion 2.;Bt {.. Employer iJ/RCLTC I ()c...f- 07 Your Title ~A-I:~ f) /111 Brief Job description ~/">.... h.-iJ4; Q / 0/ t::i..di.AVlffA ~ 3. -8LIf-U:. lJR-l'- F~Y LivE , !>t//U1:::1<.. ..Employer Your Title '1- /- 02. From.(M/Y) // -'/6-0b To (MN) J~ tJ-n.. bpM-d. trk fl/lVCotft)J. ?1tSS~l:1e-/l.Jje(..J< Brief job description Education List most recent experience first I. . fA,. Ire b./WJ.-L,;" # I::uv, InstitutionlLocation J . SF! iS~/c.kdo~~ Credits eamedlM;jor area 0 st dy @NO Graduated? 2. Ttl CtTJ1;lQ CtrJ1,fI/4~ Cn/Ltp.. rIA hnuua.l SJudtM InstitutionlLocation 'Credits eamedlMajor area of study eNO ,... Graduated? . 3. ...).etLL/~ II. S. Institution/Location fl~ A.L-drnu.a. Credits eamedtMajor 'area of study (!!j; No Graduated? Charitable, Social, and Civic Activities and Memberships List major activities you have participated in during the last five years 1. UI.;~..A L3~ Organization and location ck.Jy . ?~t1M.~ GrouptS purpose/objectIve 'tD/,(;..A JpfffS 4 ~ J.b J"U/I y..e.AA. I # of me~bers Ct7a.c-h~ ~tTl 9' tU~ Brief description of your participa.tion V , I / h- / 9 ~I('jA. doLtJ ,. '-iJ ~3D # of members ) 2. Organizatio and location -' C tn/Jtrtak. ,}prJ'V6tv2 108 Brief description of your participation Why are you interested in serving on. this particular Board o~ Commissi~n? 011\ /L Jt.UT1 -. V ~~~ WU'~ b~A crt t'hI .Lc~ A~S Jtt! t'.CT1I1h1JdlU ,~ :loot; . t!. ~hpr""S I. (flU %~~ ~~ r:::t;h~ /~A.Ar/ ~~ ~ ~~ ~ f7 .' .i::i' _ .;;t6a r.I -tel '. ; ; I .' ~a 'if t--J.~ dDd~J'" -:/t(/<' ~.{.MrI..D' (OVER) . K-68 . . . ~~%vi~~i~~~{j~~~~i~t .po l.()fI1..€ j/~ I h...d .::i~ ~d.J .J>~ ,"U.~ a.d . . What is your understanding of the responsibilities of this particular Board/Commission? . ';j~ .Ai!.Jd/,tn'L.d../.'biJ.f:j "1 -11." '::/o,.Jft'iJ,dax ("'~";";''''-t'J"'U'') ~ .r".~hr..ldo..{m, d-p~::D fD:~)l '1;: !;~;rrt;:~l/rKD:';;;)lJl~ ~{} ~-tdr:J't;~.~~IJJ~ DM~ Please feel free to add any additional comments you might wish to make regarding your application: ,~ a~~ Applicant Signature 1- 2/- t?7 Date Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Street P. O. Box 1150 Port Angeles, Washington, 98362 12/08 K-69 ! lO) ~~~o~~~ ~J · I 2 2009 l~ CITY OF PORT ANGELES .. CITY CLERK " . ~OR!ANGELES WAS H I N G TON. U. S. A. Application for Appointment to a Board, Commission, or Committee Board, COflmission, or Committee to which you are seeking appointment: Bo,,~~~~:'o~iN=?)I ;J d tJI.>c>~y Co;6 #1/ / ,/k . ant Name and General Information 14/ 7;47 H7i4-Address ti"o) <!(,D-19;i / /!:;)n~S MI ;li/~ w!4- /J11/JL C ~ ,60'/ 79-' ) C;g>.?? C Zip Code ~g2--27cd Home phone number Work phone number ~,.e;1' ~ dOL- . Co/M Date of Birth (To be completed only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PAMC) . Certification and Location Information (Circle one) Are you currently a City employee? Yes <&;) Are you a citizen of the United States?@ No' Are you a City resident? eN 0 Do you own/manage a business in the City? ~ No Do you hold any professional licenses, registrations or certificates in any field (list below)? Yes 6) Are you aware of any c fret of interest which might arise by your service on a City Board or Commission? If so, please explain: In complia.nce with the Ainerican Disabilities Act, if you will need special accommodations because of a physical limitation, please contact the City Clerk, 417-4634, so appropriate arrangements can be made. (OVER) . K-70 . . . .. ~.f L~,~'~JJ~~:~J.j:,j:~ , I WQrkExp~r:i_en,c~,- : ' , ..;;,'... . List mQstrecent.experi,~~c_e:first (or elaborate on,a n::sume if you prefer) ~_"L ;J()~~ll.i\9r-~,L~ - OwlJ~1L . E~ploy~r.;. .! :..____._ Your Title, ~/90 '---'?m~ From .(MN). To (MIY) ;...:' ~ Brief job description 2. Employer Your Title From (MN) To (MIY) Brief job description 3. Employer. Your Title FroIn (M/Y)_ ~To (MN) \ Brief job description Education List most recent experience first " Yes No 1. Institution/Location Credits eamedlMajor,area of study Graduated? .; . .', ~ Yes No 2. InstitutionlLocation Credits eamedlMajor area of study Graduated? Yes No 3. InstitutionlLocation Credits eamedlMajor area of study Graduated? Charitable, Social, and Civic Activities and Memberships List major activities you have participated in during the last five years 1. b / Ks Organization and location Group's purpose/objective, # of mem~ers :ri,~~tion t:-;7:t'C!u 6 Organization and location Group's purpose/objective # of members Brief description of your participation Wh~ you interested in serving on this particular B9ard or <;9lDmission? I rI ' (; ~1JO'l..e -:l.~v'l;1: ()r-J Tlf/S. C.e>R1I11/ ~ EJL.~jJd.. '- DLAJ ~ ~ 7/:; AJ.to.J ~ . (OVER) K-71 I . What in your background or experience do you think would help you in serving on this Board: What is your understan~ing of the responsibilities of this particular Board/C!,mmission? Please feel free to add any additional comments you might wish to make regarding your application: ~00- /If/of Date . Applicant Signature Submit completed forms.to: Office of the City Clerk City of Port Angeles 321 E. 5th Street P.O. Box1150 Port Angeles, Washington, 98362 12/08 " . .. . . , ,.... ...' _.:..~ .. ....:, -'_... K-72 . . . . . . ~ORTANGELES WAS H I N G TON. U. S. A. ) Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: LDvl~~ l~ aAv~b/)/[~ Board or Com - sion . II Name J Applicant Name and General Information '- I ~ fz.f2- c.; L I R c!> +~ Last 72d. qg 36 L First MI ?~aSa-K-r ?aT. ~4L Home Street Address I ~1Lf ~/e le~ C~ ~~ tf~7-92Cf7 {))/1 Zip Code Home phone number 1./77-/()19 Work phone number (2 CD (y pe,..; , CUi E-Mail Address: /}1A j2../) Th Date of Birth (To be completec:t only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PAMC) Certification and Location Information (Circle one) Are you currently a City employee? Y@ Are you a citizen of the United States?~ No Are you a CitY resident? Ye~ Do you own/manage a business in the City? QNO Do you hold any professional licenses, registrations or certificates in any field (list beIOW)?@ No L,'CPIt jc,eol ~~JVC '-r' Cx~7'e - be(if.' '/ Dc. /..)ok fl--~ Are you aware of any c n ict of interest which might arise by your service on. a City Board or Commission? If so, please explain: In compliance with the American Disabilities Act, if you will need special accommodations because of a physical limitation, please contact the City Clerk, 417-4634, so appropriate arrangements can be made. (OVER) K-73 Work Experience List most recent experience first (or elaborate on a resume if you prefer) 1. JJ uJ Ut-<.. rl FtZPP Em:ployer Your Title (;~-I.-J ~ At!! (l- Brief job description - I I C(CftJ- 2.00 8" From (MN) To (M/Y) . 2. Employer Your Title From (MN) To (MN) Brief job description 3. Employer Your Title From (MN) To (MN) Brief job description Education fi - / ~ L.,4. .- LIl/it. .J '< '9 11 c e Credits earned/Major area of study Graduated? lJ r. 5'~ L;Q 1 InstitutionILocation LII- 85 &.~. ~%~Ye~ 3. iLL L f1 '- vbc. f Credits earnedlMajor area of study ~L. ~ Credits earn~or area of study Graduated? ONO . Institution/Location Graduated? Charitable, Social, and Civic Activities and Memberships List major activities you have participated in d ring the last five years 1. ()& , ,'IL Organization and location ~~bf'\ :)~V fM.bfZ. - Brief description of your participation k Group's purpose/objective ,4,'12- ~ ~(4) I # of members 2. oV;r:n:Jca ee- "- Brief description of your participation Group's purpose/objective # of members (OVER) . K-74 . . . [10(l &~. What in YOU~aCkground or experience do y.ou think would help you in serving on this Board: M...e.." , ,'" . .' , - ." , . N\- .... ding ofthe responsibilities ofthis particular Board/Commission? ~jR (lt26<.t... O..l 7'"'7 Please feel free to add any additional comments you might wish to make regarding your application: Date c~ .?f(pz &7' Office of the City Clerk City of Port Angeles 321 E. 5th Street P. O. Box 1150 Port Angeles, Washington, 98362 12/08 K-75 WAS H I N G TON, U. S. A. ~~~ c f. \ ~ ~ 't~~~ \~ ~~~ r-.~e\eS 0\\ ~ c,W~ 0' ~ . ~ORTANGELES Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: ~1 AC- Board or Commission Full Name Applicant Name and General Information V l.(to r UJJJ rv\,( D O/M-LJ First MI Last 1~3 Ey'~VLS 4ve... Home Street Address JOd 4.YLJ ~~ City IJJ/4- 5i3&3 Zip Code State 3{p0. 5&5.01&0; Home phone number 300 . ~ () 'I 23 '-17 Work phone number ' . Vi {Jor~tLm-, (rJ D '7 pen. C!Jl1/v Date of Birth (To be completed only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PAMC) Certification and Location Information (Circle one) Are you currently a City employee? Yes@ Are you a citizen of the United States? @ No Are you a City resident?c9 No Do you own/manage a business in the City? Yes No Do you hold any professional licenses, registrations or certificates in any field (list below)? Ye@ Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: ~ In compliance with the American Disabilities Act, if you will need special accommodations because of a physical limitation, please contact the City Clerk, 417 -4634, so appropriate arrangements can be made. (OVER) . K-76 . . . Work Experience List most recent experience first (or elaborate on a resume if you prefer) 1. ~r{ Artjeus CM/Ylber O'f. f(}tJ11W Serf/'u lo/?;/!)I 3)2/0C; Employer Your Title From (M/Y) To (M/Y) Irt.ctlJr '" fYltfYlbtr Swo f a..-lfs; '-OUrlSf'YV Brief job descriptio i_ 8 '3//01 To (M/Y) .# I - ;).OOS- To (M/Y) 3. Employer Brief job description Education List most recent experience first ve@ I. PetU n StdlL Institution/Location Graduated? GNO Graduated? 2. PAJ--fS InstitutionlLocation Cc-rLer a:J..-- Credits earned/Major area of study 3, pJfnA / SLaJtUl J nstitution/Location Ye~ Graduated? rY1e1iw ~s-fad Credits earnedlMajor area of study Charitable, Social, and Civic Activities and Memberships List major activities you have participated in during the last five years I. /.)t r d . . 2. Soropfl WUSt. / fl.f /( Organizati~n and location' ill/Ie I WOfYLelZS tJJ~--IfVlC;"i/U Group 's 'purpose/objective 3D"" # of members C;I/It fVlUvtbtr Brief description of your participation (OVER) K-77 What in your background or experience do you think would help you in serving on this Board: X'NL What is your understanding of the responsibilities ofthis particular Board/Commission? ..N.c.' Please feel free to add any additional comments you might wish to make regarding your application: o ~~a ,'N{~ Ap II ant Signature 3/10 10J Date Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Street P. O. Box 1150 Port Angeles, Washington, 98362 12/08 K-78 . . . . . . ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: April 7, 2009 To: CITY COUNCIL FROM: BECKY J. UPTON, CITY CLERK SUBJECT: CITY REPRESENTATIVE TO CLALLAM COUNTY OPPORTUNITY FUND BOARD Summary: C1allam County has asked the City to designate a representative to the C1allam County Opportunity Fund Board. Mayor Braun extended an invitation to Alan Barnard to serve as the City's representative, as Mr. Barnard has long been an active supporter of the City of Port Angeles. Mr. Barnard expressed interest in being appointed to the Opportunity Fund Board on behalf of the City. Recommendation: Forward a recommendation to the ClaIlam County Commissioners that Alan Barnard be appointed as the City representative to the ClaIlam County Opportunity Fund Board for a three-year term of office. Back2round / Analvsis: The City was informed that the position for a City representative on the C1allam County Opportunity Fund Board became vacant as of December 31,2008. The position, formerly held by Karen McCormick, became vacant when Ms. McCormick opted not to seek reappointment. The City Council is being asked to designate another individual as the City's representative. Mayor Braun extended an invitation to Alan Barnard to serve as the City's representative. As you know, Mr. Barnard has been a long-time supporter of the City of Port Angeles, and he currently serves as a member of the Public Safety Advisory Committee. The State Legislature authorized rural counties to retain a portion of sales and use tax to finance public facilities to result in new jobs through business expansion and recruitment. Funds from the Opportunity Fund Program are used to improve the base economy in the incorporated and unincorporated areas of C1allam County, through the attraction of businesses with grants and low interest loans for public facilities. The Opportunity Fund Board forwards recommendations regarding the use of the funds for public facility projects to the Board of C1allam County Commissioners who have the final authority to approve or deny an application. The Board is comprised of representatives from each of the incorporated cities, the Port of Port Angeles, and three members representing each of the commissioner districts based upon significant experience in one or more of the following at a senior management or supervisory level: Business fmance or banking, regional economic planning, business recruitment and retention, industrial or manufacturing business management, civil engineering. K-79 . MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 February 25, 2009 6:00 p.m. ROLL CALL Members Present: John Matthews, Mike Caudill, Carla Sue, Doc Reiss, Tim Boyle, Nancy Powers Members Excused: Werner Beier Staff Present: Nathan West, Scott Johns, Heidi Greenwood Public Present: Brad Shea, Peter Becker, John Halberg, Dan Maguire APPROVAL OF MINUTES Commissioner Boyle moved to approve the February 11, 2009, minutes as presented. The motion was seconded by Commissioner Reiss and passed 5 - 0 with Commissioner Powers abstaining. it PUBLIC HEARINGS: Chair Matthews reviewed the quasi judicial public hearing guidelines and qualifying statements. Following review of the questions, all Commissioners responded for the record that they had no appearance of fairness or conflict of interest issues with regard to the pending application. Chair Matthews opened the public hearing. Chair Matthews indicated that those who testify must sign the "Sign In" log and affirm that their testiniony will be truthful to the best of their knowledge. SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 09-01 - Clallam County YMCA. 1431 Ediz Hook Road; Proposal to allow the construction of a 104- foot walkway from an existing structure to the upper beach area located in the Public Buildings and Parks zone. (00' .. Associate Planner Scott Johns reviewed the Department Report recommending approval of the shoreline substantial development permit with conditions, and identified the site location through use of a Power Point presentation. Peter Becker 302 S. Francis Street, represented the Olympic Peninsula Rowing Club and commented on the materials that will be used in the construction ofthe walkway. He further commented on construction details including the possibility that a concrete pad may be constructed at the upland point where the walkway ends. Commissioner Caudill questioned whether the design had been engineered with concerns about the load carrying capacity of the structure. M -1 C) o o Planning Commission Minutes February 25. 2009 Page 2 Brad Shea, Westec Co., 403 E. atll Street indicated that the plan had been engineered to carry the anticipated weight. He further discussed the issue of shading caused by the structure, indicating that the height would allow light to reach the vegetation below the structure and felt that shading should not be a concern. Commissioner Reiss asked what the expected life of the screw-in pin piles is. Dr. Shea estimated that the life would be 25 to 30 years. Dan Maguire, 313 Hancock Avenue indicated that the YMCA supports the project as it meshes well with existing programs and supports the Y1s overall vision. He also pointed out that this project is a volunteer sponsored project. There being no further testimony, Chair Mathews closed the public hearing Associate Planner Johns responded to comments made during the public hearing, including the implications of constructing a concrete pad at the landward end of the walkway. It was pointed out that the concrete pad had not been included in the application materials, and that, although it would have minor environmental impacts, he emphasized the need for archaeological oversight if there is to be any earth disturbing activities, and discussed ways to avoid earth disturbance. Following brief discussion, Commissioner Boyle moved to approve the shoreline substantial development permit SMA 09-01 with the following conditions, findings, and conclusions: Conditions 1. The current level of ground disturbance (placement of screw-in pilings) is acceptable; however; no additional ground disturbance will be allowed without prior consultation with the City Archaeologist. If additional ground disturbances are anticipated, the applicant will likely need to have an approved professional archaeologist on site to . monitor any excavation. 2. In the event archaeological artifacts, features or human remains are discovered on the property, the permittee will immediately notify the City of Port Angeles Archaeologist at (360) 417-4704, as well as the Lower Elwha Klallam Tribal Archaeologist. The City, in turn will immediately notify the State Department of Archaeology and Historic Preservation, as required in RCW 27.44 and 27.53. 3. Revegetation of all disturbed areas shall occur once the construction portion of the project is completed. 4. The applicant is responsible for obtaining all local, state, and federal permits required for the project prior to beginning construction activities. Findings Based on the information provided in the February 25, 2009, Staff Report for SMA 09-01 including all of its attachments, comments and information presented during the public hearing, and the Planning Commission's discussion and deliberation, the City of Port Angeles Planning Commission hereby fmds that: 1. An application for a shoreline permit was submitted by the YMCA of Clallam County, on January 29, 2009, for the construction of a wooden walkway leading from an existing structure to the beach area, located on Ediz Hook. The application indicates that the M -2 . . . . it . Planning Commission Minutes February 25, 2009 Page 3 work will occur upland of the ordinary high water mark. The project will connect an existing structure that is being used to store rowing skulls with the existing Sail and Paddle Park located to the west of the structure. 2. A Determination of Non-Significance was issued by t4e City of Port Angeles SEP A Responsible Official for the proposal on February 23,2009. 3. As designed, the project will be accomplished with a minimum amount of soil disturbance or work on the beach. No earth disturbance is proposed, other than placement of screw-in pin piles. 4. The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning Ordinance and critical areas ordinances have been reviewed with respect to this application. 5. The site is designated Open Space in the City's Comprehensive Plan, Public Buildings and Parks and Industrial Heavy, in the City's Zoning Ordinance, and Urban-Harbor and Aquatic-Harbor in the City's Shoreline Master Program. 6. The following adopted City policies are most relevant to the proposed project: Comprehensive Plan Land Use Element Policies A-2; the City's Shoreline Master Program's Urban-Harbor designation and Chapter 4, Policies A-I, B-1 and 2, D-l, E-2, J-l and 2, and K-l through 3; Chapter 5, Policies D-l and 2, and F-l through 3 and 8, Chapter 6, Policies B-1 through 3, C-l through 5, F-l through 4, and all associated regulations. 7. The City's Waterfront Trail runs east and west along the length of the project. No changes to the Trail are proposed by this application. Conclusions Based on the information provided in the February 25,2009 Staff Report for SMA 09-01 including all of its attachments, comments and information presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed findings, the City of Port Angeles Planning Commission hereby concludes that: A. The proposed project is consistent with the City Comprehensive Plan, zoning ordinance, and Shoreline Master Program. B. The project will not be detrimental to the shoreline. C. As conditioned, the proposed project will not adversely interfere with public use of lands or waters. The motion was seconded by Commissioner Sue, and passed 6 - O. COMMUNICATIONS FROM THE PUBLIC None M -3 \,~ o (- u Planning Commission Minutes February 25, 2009 Page 4 . STAFF REPORTS Associate Planner Johns introduced new Planning Commissioner Nancy Powers to the Commission. Commissioner Powers made a brief statement of her experience, and indicated she is looking forward to her term on the Planning Commission. Director West reminded Planning Commission members of the upcoming visit by the AlA representatives for the Sustainable Design Assessment Team occurring March 16th through the 18th. Commission members were encouraged to participate in the planned activities. REPORTS OF COMMISSION MEMBERS Commissioner Reiss stated that the Rotary Club has scheduled a regional meeting to be held in Port Angeles that would bring approximately 500 people to town in February of 2010. Director West asked Commissioner Boyle if he would take that information to the Port Angeles Forward Committee at their next meeting. ADJOURNMENT . PREPARED BY: S. Johns . M-4 . Harbor Works Port Angeles Harbor-Works Development Authority Board of Directors Meeting Vem BUlton Conference Rooms, City Hall February 4, 2009 MINUTES 1. Call to Order The meeting was called to order by President Orville Campbell at 2:30 p.m. 2. Roll Call Directors present: Staff present: City Representatives present: Port ofPA Representatives present: Others present: . 3. Approval of Agenda President Orville Campbell and Directors Howard Ruddell, Jerry Hendricks, Bart Irwin, and Karen McCormick (by telephone) Rob Tulloch, Bill James, Karen Kilgore Bob Coons, Don Perry, Kent Myers, Cherie Kidd David Hagiwara, John Calhoun Larry Freedman, Linda Rotmark, Pam Macas, Jef Robb, Dick Goodman, Tom Callis, Darlene Schanfald, Norma Turner, Paul Perlwitz The Board agreed to proceed with the agenda as presented. President Campbell circulated a copy of correspondence from the City and a copy of the City Council's Resolution 3-09 affirming its commitment to the Port Angeles Harbor-Works Development Authority. 4. Approval of Minutes of Meeting of January 7, 2009 MOTION: It was moved by Jerry Hendricks and seconded by Bart Irwin to approve the minutes of the January 7, 2009 Board of Directors regular meeting. The motion carried unanimously. 5. Public Comment Period Norma Tumer read from prepared comments based on news stories she has read lately. She asked the following questions: · When did the CSO become part of the PDA's mission? · How will various above-ground pipes affect the potential development value of the . property? . -1- M -5 . When can the public expect answers to questions about issues identified at the December 9, 2008'joint meeting of the City Council/Port as needing further clarification? . Who will be responsible to answer those questions? . When will Rayonier give a public presentation to the PDA? · Why do we need a PDA in the middle of the clean up and development of the Rayonier site when the owner, Rayonier, has enough resources to do it themselves? Darlene Schanfald asked for clarification regarding due diligence in the 2009 work plan, and whether it is duplicative spending since the City is receiving money to perform due diligence. 6. Report on January 15th meeting with Rayonier officials in JacliSonville- Orville Campbell. President Campbell presented a report on the January 15 meeting with the followingq Rayonier officials: Lee Thomas, Rayonier President and CEO; Michael Herman, Vice President/Chief Legal Counsel; Charles Hood, Vice President for Governmental Affairs; Don Schwendiman, Regional Legal Counsel; and Carla Yetter, Director of Environmental Affairs. President Campbell reported that Deputy Mayor Betsy Wharton made an excellent presentation summarizing the City Council's position and needs and how HarborWorks could assist. Councilman Dan DiGiulio seconded Deputy Mayor Wharton's comments and reinforced the City Council's support for HarborWorks. President Campbell, on behalf of the HarborWorks Board, assured Rayonier that the PDA is . committed to the mission identified in its charter, and that HarborWorks will be retaining appropriate legal counsel to negotiate a Purchase and Sale agreement with Rayonier. City staff detailed the City's needs with respect to compliance with storm water CSO requirements: 1. Access to the site for engineering and survey purposes 2. Permanent control ofthe five million gallon tank and necessary easements and rights-of- way. Rayonier's response was consistent with their previous responses, namely: · They do not want to dispose of the property in a "piecemeal" fashion . They want to know if the process can be accomplished concurrently with HarborWorks' process . They recognize that the City needs certainty, and asked if it is possible to define the steps to reach certainty . They proposed establishment of a three-year lease which would provide ftill access for the City to the site for engineering the CSO project, while also going forward with the HarborWorks acquisition process. Rayonier pledged to make available to HarborWorks all information available at the time of the completion of the Purchase and Sale. 7. Finance: . Treasurer's Report . -2- M -6 Jerry Hendricks thanked Bill James for assistance in preparing the report and asked . Mr. James to discuss the repolt. Mr. James pointed out tbe following items of particular interest to the Board: - Reconciliation of bank accounts was completed at year end. He will do monthly reconciliations going forward, ~ Receipts are noted through year end, BARS numbers are being assigned so that the PDA's reports will be consistent with the City's system, Yvonne Ziomkowski at the City is reviewing the numbers and will talk to the state auditor to make sure all BARS numbers are properly assigned. - He highlighted certain categories on the budget variance report: Receipts were anticipated to be $300,000 but were actually $300,200. Interest and public records receipts accounted for the difference. In the Executive Administration categories, $60,000 was budgeted but nothing was spent. Anticipated expenses were $195,982, but .... .......... .. ..... ... .......... ............... ... ... ............... actually were only.$2.9,822.;..The.anticipated'ending..balance-was'~'I'04,Ol-7-.but-the-aetual- ending balance was $270,466. President Campbell thanked Mr. James for a clear presentation and a thorough job. · Voucher Approval President Campbell circulated the vouchers for Board approval: · Consideration of Resolution 04-09 providing for business expense reimbursements - Rob Tulloch . Rob Tulloch present Resolution 04-09 which by title states: RESOLUTION 04-09 A RESOLUTION of the Port Angeles HarbOl'.Works Development Authority authorizing business expense reimbursement. The resolution provides policy and guidelines for expenses incurred on behalf of Board activities. Jerry Hendricks commented that the form parallels one that was used by the Port. There was some discussion about setting a maximum amount that can be claimed without providing documentation. The state auditor requires a "!'easonable standard" according to Mr. James. The Board can choose the exact amount but will be held to whatever standard is set. The Port uses $10. The Board concluded that $25.00 was an appropriate amount, but that all documentation available should be provided. MOTION: It was moved by Bart Irwin and seconded by Howard Ruddell to adopt Resolution 4-09 as written. The motion carried unanimously. . Jerry Hendricks made an additional comment about finances. He stated that bookkeeping services have been part of the support provided by Jim Haguewood. Mr. Hendricks has asked Karen Kilgore to take over that task. To that end, Mr. Hendricks, Ms. Kilgore, and Mr. James had met to coordinate the transfer of responsibilities. Mr. James recommends -3. M -7 that HarborWorks own their own computer. Mr. James asked for approval of a purchase order to purchase a laptop computer, with QuickBooks, for this purpose. . MOTION: Bart Irwin moved, and Howard Ruddell seconded, to expend up to $1,340 on an appropriate laptop computer and software. The motion carried unanimously. Additions to Agenda: President Campbell added additional items to the agenda: to include a report on contact with the Bellingham PDA; to discuss public records disclosures; consider a meeting date/time change; and a report from Bart Irwin on a meeting with Linda Rotmark of the Clallam netWorks Economic Development Council. 8. Consideration of HarborWorks Web site proposals - Karen Kilgore Ms. Kilgore briefly reviewed the proposals received in response to the Request for Quote for development of a web site. Five Requests for Quote were sent out to interested parties, and the Request for Quote was advertised for one week in the Peninsula Daily News and Sequim This Week. Four responses were received; two of the recipients partnered to submit one response. Mr. Irwin asked for a recommendation. Ms. Kilgore described the relative strengths and benefits of the top two responses. Mr. Irwin noted a significant price difference between the two responses. MOTION: Bart Irwin moved, and Karen McCormick seconded, to adopt the proposal by DoubleClick Productions for creation of a web site for HarborW orks. The motion carried unanimously. . The Board instructed Ms. Kilgore to proceed with the web site project. 9. Consideration of legal services for options around Lower Elwha Tribal relationship Structure - Rob Tulloch Mr. Tulloch distributed printouts of material from three finns he considers wOlthy of consideration for the various aspects of representation, including negotiations with the Lower Elwha Klallam tribe, Rayonier, and Ecology. He described the strengths, characteristics, and experience of each firm and the principal with whom the PDA would interact. The three firms are: Gordon Thomas, Gordon Derr, and Cascadia Law Group. Mr. Irwin commented that the Board would rely on Mr. Tulloch to manage the outside legal counsel. There was some discussion of concerns such as the use of associates, efficiency of the representation (especially if more than one firm is retained), and whether some steps can be accomplished in parallel rather than sequentially. Mr. Tulloch was instructed to obtain written confirmation from each of the law firn1s that there are no conflicts of interest for the respective finns if selected. Mr. Irwin recommended that some representatives from the Board conduct face-to-face meetings with each of the firms to begin to establish familiarity and relationships. Mr. Tulloch will coordinate meetings, and the finalist will be invited to come to Port Angeles to meet with the whole Board. Mr. Irwin thanked Mr. Tulloch for making good selections. . -4- M -8 . 10. Executive Director search process President Campbell invited Bob Coons from the City to participate in the discussion. There are two main options available: 1. Look again at the top candidates that are still available, and consider applications that have been received since the initial interviews. 2. Re-adveltise and do another round of recruiting (this will be very time-consuming and will extend the time to hiring a new Executive Director by at least 90 days. There was much discussion about the efficiency and effectiveness of hiring a candidate who has some but not all of the requisite skills, or defining a skill set that could be impossible to obtain given the budgeted salary. Concerns were expressed about going too long without I ead.ership,-thaLhil:ing-the...w-j:Qng-.persQn-cQU1Q-b~_t:Q-t.h~Gje-Gt~_aHe-bal-aRGffig-tR0-He-OO--. to hire the right person with the need to continue moving forward. . . Batt Irwin suggested employing a headhunter. Such a person might locate candidates who are not necessarily looking for ajob but who might be interested in the opportunity. Mr. Irwin commented that it is important to take enough time to get a good Executive Director. The issues of City/Port support caused a delay but have now been resolved, but we still need to take the time to find the best candidate. He also suggested that an interim manager should be employed on a month-to-month basis until a permanent Executive Director is in place. A questioner from the audience asked if there were three top candidates in the first round of interviews. The board answered yes, but the desired skill package is hard to find. The Board agreed to hire an executive search firm to find additional candidates, at a cost not to exceed $ I 5,000, Bob Coons will obtain a statement of scope of work from the executive search firm and make sure they do thorough profiling of the candidates. Howard Ruddell commented that he had wanted to move forward only when he was confident the Board was sure the stakeholders are behind the PDA. He feels comfortable with that now. 11. Conside.'ation oflnterim Manager options Bart Irwin suggested that discussion of available candidates for Interim Manager should be conducted in Executive Session, and that the Executive Session be moved to the end of the meeting. 12.2009 Work Plan and Budget - Jerry Hendricks Jerry Hendricks explained that the budget flows out of the work plan, and while each step will take a little longer than originally expected, with good counsel the PDA should be able to move forward. Mr. Irwin expressed concerns with the timing because so much information is unknown at this time. Mr. Hendricks anticipates presenting a proposed 2009 budget with a background on what the project may cost over the life of the project. President Campbell requested that updates and additions to the work plan be provided to Mr. Hendricks. -5- M -9 13. Other business . . Change in meeting time - Howard Ruddell requested consideration of changing the meeting to a different day of the week, or to an evening time. There was general agreement to try meeting on the first Monday of each month at 3:30 p.m.. Mr. Tulloch will prepare an amendment to the Bylaws to allow for changing the meeting schedule. . Conversation with Bellingham PDA - President Campbell reported that he had talked with representatives of the Bellingham PDA, which is also looking for an Executive Director, about their visit with the Thea Foss PDA. Bellingham hired an executive search firm which noted that the salary cost for their desired skills would be $160-180,000 per year. They would like to meet with the HarborWorks Board to compare notes and perhaps share mformation on Executive Director candidates. Bellingham found tht:il yi~il with the Foss PDA useful and President Campbell suggested the Board might want to meet with that entity also. . HarborWorks has received a broad-scope Public Records Disclosure request. It will require that everyone print all of their email since the beginning of the PDA. Karen Kilgore will contact each Board member to determine a schedule for fulfilling this request. . Bart Irwin and Jerry Hendricks met with Linda Rotmark of the Clallam netWorks Economic Development Council, and Jim Tishler from Michigan. Mr Tishler described a brownfield development model where developers who would be interested in a site are . invited to create a plan, acquire the funding, manage the cleanup, and realize the profit. The focus is on the end product, which has an economic development benefit. Mr. Hendricks commented that Rayonier may have attempted a similar approach earlier. . Carol Johnson of the North Olympic Timber Action Council has sent a memo advising that Peter Goldmark, Commissioner of Public Lands, will be in Port Angeles on March 11. President Campbell will try to schedule a meeting with Commissioner Goldmark. 14. Executive Session President Campbell adjourned the meeting to Executive Session at 4:43 for approximately 15. minutes under the authority ofRCW 42.30.119(1)(g) to discuss qualifications of available candidates for Executive Director and an interim Executive Director. 15. Return to Open Session The Executive Session concluded at 5:00 p.m. and the Board convened in regular open session. MOTION: Bart Irwin moved, and Howard Ruddell seconded, to hire an interim director to do work similar to that provided by Jim Haguewood, as well as other work directed by the Board. The motion carried unanimously. . -6- M -10 . . . l'vlOTION: BartIrwinl11ov0d. and Howard Rudde.ll s~condl'd. to hin.:' an interim director to do work similar to that provided by Jim Hague\Vood. as wcllas olher\vork diredcdby the Board. 'fhe motion carried unanimously. MOTION: Bart Irwin moved. seconded by Howard Ruddell. to authorize Orville Campbell to negotiate with and enler into an independent contractor personal services agreement with Clyde Boddy on a month-to~1l10nlh basis al a rate no grealerthan $3.6()() per month. to be prorated for partial months. The motion carried unanimously. l(). Voucher Approval The following Purchase Orders were presented for approval: PO # Pay to the Order Description Amount 16 Robert N. Tulloch 17 ONE Group, LLC 18 City of Port Angeles 19 William James 20 Karen Ki Igore Professional Services Interim Manager Services Organizational Support Services Professional Services Supplies and Mailing $2.223.00 $3.750.00 $11.832.76 $1,437.50 $132.11 Jerry Hendricks moved, and Howard Ruddell seconded, to approve Purchase Orders 16, 17, 19, and 20. The motion carried with Karen McCormick abstaining based on her participation by telephone and not having an opportunity to review the documentation. The Board instructed Bill James to resubmit Purchase Order If] 8 to the City for more detail to distinguishing it from previous hills already paid. 17. Adjournment The meeting was adjourned by President Campbell at 5:07 p.m. . clOG Karen Kilgore, Clerk/Ad . istrator -7- M -11 City of Port Angeles Parks, Recreation & Beautification Commission Port Angeles, Washington February 19, 2009 CALL TO ORDER - REGULAR MEETING: ROLL CALL: Approval of Minutes January 15, 2009 Meeting: Items From Audience. Not On Agenda: 2009 Goals & Objectives: Chairperson J. Hordyk called the regular meeting of the Port Angeles Parks, Recreation & Beautification Commission to order at 6:00 p.m. in Vem Burton Meeting Room #3. Members Present: Chairperson 1. Hordyk, Vice Chairperson D. Shargel, Commissioners E. Tschimperle, P. Pittis, F. Stratton, C. Whidden, and J. Harmon. Members Absent: None. Staff Present: Director G. Cutler, Deputy Director R. Bonine, and C. Kochanek. Audience: Mayor G. Braun. By consensus, the Board moved to accept the minutes ofthe January 15, 2009 meeting. None. Chairperson Hordyk welcomed Mayor Braun to the meeting. Deputy Director Bonine informed the Commissioners that he had attended a meeting with the Parks & Facilities Oversight Committee on January 12,2009 to discuss the 2009 goals and objectives for the Recreation Division. It was a consensus of all parties that the Recreation Division's main goal should focus on the continuation of being able to maintain the level of service and the standard that we have come to expect from the City of Port Angeles Parks and Recreation Divisions. The following is a list of recommended goals set forth by the Oversight Committee: 1. Continue William Shore Memorial Pool Operations and provide information and assistance to the Metropolitan Park District if approved by voters during the May election. 2. Increase public information of current programs and facilities with an emphasis on pre-event notification and provide information to local media outlets regarding programs and facilities on a regular basis and to take advantage of the Public Relations Office when needed. 3. Produce a Park Facility Assessment that would be used as a tool for governing bodies to better determine the future use of available facilities and for the Deputy Director of Recreation to work in conjunction with Park staff to produce a document for revenue and future use. . . 4. Increase public financial support of programs and facilities and have the Deputy Director of Recreation produce a Parks and Recreation Program and Facility Sponsorship Policy for review and approval. 5. Expand and improve Parks and Recreation information on the City of Port . Angeles website and to have the Deputy Director of Recreation work with staff members to update and improve information available to the public on the web site. M -12 . . . 2009 Goals & Objectives: (Cont'd) Gateway Rental Policy: 6. Support private user groups in their efforts to establish a Port Angeles Dive Park to be located in the City of Port Angeles Harbor and to continue to provide information to user groups involved in the project with the Deputy Director of Recreation acting as the liaison. 7. Support private user groups in the effort to establish a City of Port Angeles Off Leash Dog Park to be located at Lincoln Park and to continue to provide information to the user group involved in the project with the Deputy Director of Recreation acting as the liaison. 8. Increase usage and revenue associated with the Vern Burton Community Center and to create additional city sponsored events that would increase the community's recreational opportunities while at the same time creating new revenue for the Recreation Division. Mayor Braun asked the Commissioners what they feel "support private user groups" means to them. Chairperson Hordyk responded that as a commissioner she is there to help with permitting and applications required by the City, help with grants, and to be there with moral support but not to offer any financial support by the City. Chairperson Hordyk asked that Deputy Director Bonine change number eight to state all of the parks and facilities not just the Vern Burton Community Center. Director Cutler commented that the Commissioners need to address the issue of Lincoln Park and protecting the recreational functions located at Lincoln Park. The strategy should be to work with the Port of Port Angeles to develop a Fairchild International Airport master plan that keeps functions at Lincoln Park or at an alternate location. Deputy Director Bonine commented that he, along with Nathan West, Director of Community and Economic Development, are in the process of doing so. They are members of the Technical Advisory Board that has been meeting with the Port of Port Angeles regarding the entire master plan of the airport. Deputy Director Bonine stated that his narrow focus is keeping Lincoln Park and will keep the Commission updated. Deputy Director Bonine reported to the Commissioners that, as the Gateway nears completion, the Recreation staff will be scheduling the use of the facility for various future events. The recommended rate for the scheduled use of Gateway by the Parks & Facilities Oversight Committee is $75.00 per day and no charge for individual recreational use. The scheduling of the facility would be first come first serve. The Deputy Director of Recreation will hold a stakeholders meeting before reservations are accepted for cross-promotional ideas. The facility will be non-smoking and users must coordinate excess waste receptacles with the proper party. The facility will be open at dawn and will close at 11 :00 p.m. The rates and rules will be for 2009 only and a review will be conducted with user feedback included after a one year time frame. Commissioner Pittis asked Deputy Director Bonine that if the policy is first come first serve and an event that would like to use it for a whole month, would they need to pay for the month in advance? Deputy Director Bonine stated yes, that was correct. He re-stated he will hold a stakeholders meeting before reservations are accepted for cross-promotional ideas. The Commissioners addressed their concerns about the $75.00 all day fee. The Commission recommended that the $75.00 fee should be for 6 hours. Deputy Director J:3onine informed the Commi~sione:s that he would addre.<>s tb~$75.00 all day rental fee Issue at the stakeholder meetmg With the user groups. M -1.j 2 Park Sponsorship Policy: 2009 Capitol Facilities Plan: Deputy Director's Report & Late Additions: Adjournment: Next Meeting: Deputy Director Bonine provided the Commissioners with a draft of the Park Sponsorship Policy and addressed the issue of shrinking public dollars and the need for a Park Sponsorship Policy in order to maintain valuable and important programs and facilities. The City of Port Angeles Recreation Division is faced with offers from private business and individuals interested in the sponsorship of programs, facilities, and other aspects of parks and recreation business. The City welcomes partnership opportunities that enhance our ability to deliver parks and recreation. With specific boundaries and with built-in safeguards against misuse of this tool, the policy captures an activity previously not subject to guidelines. The Park Sponsorship Policy could be used as a tool to raise revenue to offset the cost oflong running; and possibly new, programs and facilities. . Director Cutler stated that Deputy Director Bonine would be getting a sample agreement before it goes to City Council. Chairperson Hordyk asked if Civic Field were renamed Acme Field, would you be able to have other business advertising at the facility? Director Cutler commented that it would be no different than Safeco Field where you have multiple advertising. Deputy Director Bonine presented the Commissioners with the 2009 Capital Facilities Plan Projects. He stated the CFP is a tool used to rank projects in order of importance for major capital project funding. The Commissioners were asked to discuss, review, and rank the information provided to the Commissioners to aide the staff in ranking projects by priority. The City Council has set goals and objectives for the betterment of the City and these goals and objectives include major capital projects. It is in the community's interest to improve and enhance the City's infrastructure. Each year specific improvement projects are designated to be funded by the City Council and . divisional priority is a tool used to help determine which projects will be allocated funding. Deputy Director Bonine asked the Commissioners to rank the CFP and return them to him by February 26, 2009. Director Cutler recommended that the Commissioners add any new projects such as the Dive Park or Dog Park to the list. He also stated that it would be helpful if they would prioritize at least three of the restroom replacements. Deputy Director Bonine updated the Commissioners that the City Pier Moorage had already reached its 2009 revenue goal. Blackmouth fishing opened last weekend. Chairperson Hordyk asked if any applications for Park Commission had been turned m. Deputy Director Bonine stated that he had received one from Commissioner Pittis. Chairperson Hordyk stated that she had also turned her application in. Deputy Director Bonine reminded the Commissioners that next month is the elections for Chairperson and Vice Chairperson. Commissioner Stratton asked if the seaweed at Hollywood Beach could be cleaned up. Deputy Director Bonine informed Commissioner Stratton that Fish and Wildlife will not allow the removal of the seaweed. By consensus, the Board moved to adjourned at 6:55 p.m. . March 19, 2009 6:00 p.m. Vern Burton Meeting Room #3 M -14 3 . . . CATEGORY JAN. FEB. MAR. APR. MAY JUNE 2009 YTO 2008 YTO RESIDENTIAL-NEW MODULAR/MANUFACT. 1 1 2 1 . .................... "ii-ai,ie ......... ............ .......$so:ooej........ ........$66;1500......... .............................. .............................. .............................. ............................... $116,000 $52,500 SINGLE FAMILY 1 1 2 4 ....................................................... ......$"190,6s3....... ............................... ......$.1"52J02....... .............................. .............................. ............................... $342,755 $825,365 Value MUL TI-FAMIL Y 1 .......................ii-aiue..................... .............................. ............................... .............................. .............................. .............................. ............................... $249,518 ACCESSORIES 3 2 2 7 6 ...... ............... "ii-ai,ii3 ............... ....... ......$188:072....... .......$33;912......... .......$.87..'024........ .............................. ............................... ............................... $309,008 $135,171 COMMERCIAL-NEW RETAIL 1 1 ...................... .ii-ail.ii3..... ..... ............ ......$S'7'3:4S0....... ............................... .............................. .............................. .............................. ............................... $573,450 HOTEUMOTEL ............................... ............................... .............................. .............................. .............................. ............................... .......................ii-aiue...................... OFFICE 1 1 ........ .............. 'ii-ail.ii3 ...................... ............................... .......$94;496......... .............................. .............................. ............................... ............................... $94,496 DRINKING/DINING .............................. ............................... .............................. .............................. .............................. ............................... . .......... .......... "ii-ai,ii3 ........ .............. AUTO/SERVICE 1 1 1 .......................ii-aiui3...................... .............................. ............................... ........$6:4'00......... .............................. .............................. ............................... $6,400 $500,000 INDUSTRIAL 1 ...................... 'ii-ai,ii3 ..... ...... ........... .............................. ............................... .............................. .............................. .............................. ............................... $15,000 PUBLIC - NEW SCHOOLS/HOSPS/GOVT 1 ....................................................... .............................. ............................... .............................. .............................. .............................. ............................... $1,800,000 Value CHURCHES .............................. .............................. ............................... .......................ii-aiui3...................... .............................. ............................... .............................. RECREATION 1 1 ..................... ..ii-ai,ii3...................... .............................. ............................... .......$.1.5..'000'....... .............................. .............................. ............................... $15,000 REPAIR & ALT. RESIDENTIAL 22 16 27 65 70 .......................ii-aiui3...................... ......$12'4:29"4........ ......$20"4:263'....... ......$278:00:1"..... .............................. .............................. ............................... $606,564 $604,752 COMMERCIAL 2 11 8 21 44 ......... ............ "ii-ai,ii3 ..... ..... ............ .......$S5:078......... ......$182:'569........ ......$.1.13:940....... .............................. .............................. ............................... $351,587 $1,468,192 PUBLIC 3 2 1 6 4 ........... .......... ..ii-ai,ii3.......... ............ .......$3'ii,'318......... .........$S;OOO.......... ........$ii;soo......... .............................. .............................. ............................... $52,818 $574,650 DEMOLITION I MOVE 2 2 1 5 4 ................ ..... "ii-ai,ie" ..... ..... ..... .... ......$140:6'00....... ..........$12'0............ ..........$.1'00........... .............................. .............................. ............................... $140,820 $2,700 BUILDING TOTALS SLDG PERMITS 35 35 42 0 0 0 1 12 137 .........C.O't.j.S'(..VA[lJ.E......... .............................. ............................... .............................. .............................. .............................. ............................... $1,360,465 .......~~~~.'.~~~........ $662,073 $0 $0 $0 $2,608,898 $6,227,848 ....................................................... .............................. .............................. .............................. .............................. ............................... SLDG PERMITS FEE $16,919 $11,789 $18,091 $46,799 $78,790 M -15 OLYMPIC REGION CLEAN AIR AGENCY 2940 B LIMITED LANE NW OLYMPIA WA 98502 . Regular Meeting March 11, 2009 10:00 am I. CALL TO ORDER II. APPROVAL OF AGENDA (Ask for any corrections, additions/omissions) III. CONSENT AGENDA Minutes of Regular Meeting, February 11, 2009 Minutes of Special Meeting, February 18, 2009 Expenditures and Disbursements IV. PUBLIC COMMENT 1. V. DIRECTOR'S REPORT 1. Compliance Update . 2. ORCAA Permit Actions 3. Education and Outreach 4. Administrative Update 5. Air Quality Summary 6. Wood Stove Change Out Update 7. Legislative Update 8. Thurston Regional Planning Council Report VI. UNFINISHED BUSINESS 1. California Truck Retrofit Update 2. Resolution 246 - Budget Amendment Hoquiam Grant VII. NEW BUSINESS 1. Resolution 247 - Budget Amendment Additional Wood stove Funds 2. VPN Policy VIII. EXECUTIVE SESSION 1. Executive Director Salary . M -16 . . . OLYMPIC REGION CLEAN AIR AGENCY 2940 B Limited Lane NW Olympia, Washington 98502 BOARD OF DIRECTORS MEETING February 11, 2009 Members present: Ann Burgman, City of Lacey (Chair) Clay Harwood, Pacific County (Vice Chair) Phil Johnson, Jefferson County Grant Munro, City of Port Angeles Ross Gallagher, Mason County Joan Machlis, City of Olympia Mike Doherty, Clallam County Terry Willis, Grays Harbor County Members absent: Thurston County Ecology: Sean Lundblad Legal Counsel: Fred Gentry of Bean, Gentry, Wheeler & Peternell Staff Present: Richard Stedman, Executive Director; Robert Moody, Compliance Supervisor; Mark Goodin, Professional Engineers; Dan Nelson, Public Information Officer; Lynn Harding, Administrative Services Manager; and Debbie Moody, Recorder The meeting was called to order at 10:00 am. Burgman noted we need a new finance committee. Burgman noted she is currently on the committee, as well as Machlis. Burgman asked for a volunteer to make up the third member. Harwood volunteered. There were no additions or omissions to the Agenda. Harwood moved approval of the amended Agenda. Gallagher seconded the motion and it carried unanimously. Machlis moved approval of the Consent Agenda. Munro seconded the motion and it carried unanimously. PUBLIC COMMENT Burgman, noting there were several people in the audience asked if anyone wished to speak. Craig Weckesser, previous ORCAA employee, noted he was the original PIO for the agency. Weckesser stated when Stedman was hired as director, he felt he knew quite a bit, but Stedman proved to him that there was still a lot to learn. Stedman gave him better insight on leadership, interpersonal relationships in and out of the agency, as well as how to obtain and maintain interagency relationships. Weckesser noted Stedman also taught him, as well as other staff, that even though air pollution is a complex issue, you can make it easy for the general public to understand. Stedman has made air quality relevant for the constituents of the ORCAA . community, and because of that this agency is much more respected that it had been. There were no further comments from the public. DIRECTOR'S REPORT Compliance Update M -17 2 Robert Moody, Compliance Supervisor, noted complaints are up due to the burn bans. We did set a record for the longest burn ban the agency has ever declared. We don't have much . control over its length - it is weather driven. We actually called two burn bans in the last month and the new standard will make it far more difficult for our citizens as they will have to pay closer attention to what is going on and we will have to work harder at educating them. R.Moody stated he and Stephanie Sears met with Nisqually Pines' Board recently regarding the potential banning of burning in their neighborhood. Most of the Board was appreciative and stated they will take it into consideration-hopefully we will hear back from them soon. ORCAA Permit Actions Mark Goodin, Professional Engineer, pointed out a new source that has just been approved. Westway Terminals is a storage facility for methanol. They are located in the Port of Grays Harbor and will contribute to the diversity of fuels for our area. Gallagher stated Mason County Public Works has built a new facility and there are some questions about the fuel tanks. Goodin stated he would be happy to discuss it after the meeting. Education and Outreach Dan Nelson, Public Information Officer, explained the 5 year school bus program has ended. We sent our final report to Ecology. Nelson noted we did receive over 2.1 million dollars and have disbursed most of the funds and the balance is in the pipeline for projects that are in the works. We are currently working with Port of Port Angeles on marine diesel issues. We had a very busy month with the burn bans. We had some meetings with the Seattle television stations, but more importantly we have ramped up our direct communications with the public via our email alert system. Our direct email quadrupled during and directly after the burn ban. For future reference Nelson noted, he will be contacting each Board member to meet with their . public agencies to touch base with the planning departments so they are aware of us and our regulations and requirements. Machlis asked where the other funds, that were used for the marine program, came from. Nelson explained it is the same pool of money as the school bus money - the legislature revised the rule on the funds to allow the use of some of the funds for other diesel reduction programs. Machlis asked how many of the school buses have been retrofitted. Stedman noted most of the districts have been completed. We do have a couple that have held back. Nelson stated over 95% of all qualified buses have been equipped with the Diesel Oxidizing Catalysts (DOCs )and over 65% of the qualified buses have been equipped with the Crank Case Ventilations (CCVs). Machlis asked for clarification on the marine work that is proposed. Nelson stated we are currently discussing, with the Port of Port Angeles, shore side electrification. Ships that are at anchor in the port are able to plug into electricity and turn off the diesel engines. Stedman stated the Por\ has already electrified some of the moorings at the dock. Administrative Services Update Lynn Harding, Administrative Services Manager, noted we have submitted our latest wellness grant, requesting another $2,500.00. We are anticipating a positive response. Seven months into our fiscal year we are on budget. . Air Qualitv Summary Stedman briefly went over the Air Quality Summary sheet. Pointing out Lacey, we had 11 . moderate days. In both Port Angeles and Port Townsend we had 8 moderate days. This is the season we get into inversions and higher levels. We did see several days of high spiking in M -18 . . . 3 Lacey. Stedman note a couple spikes up to 80 micrograms per meter cubed, which is over twice the allowable level. Because of the 24 hour rolling average the numbers ended up being much smaller. We are getting the message out - the phones have been very busy. We did send out several Notices of Violations to those burning during the burn ban. Machlis stated she has heard staff say, over the past few days, that we are going to become a non-attainment area - is this a certainty? Stedman explained we have been seeing spikes in the numbers and due to the change in the standard. There are steps we have to go through in order to be designated non-attainment. DOE would have to request a Federal Reference Monitor be placed in our area. Ozone is a bigger threat at this time. Thurston County is contributing to exceedences of Ozone in Enumclaw. Wood Stove Chanoe Out Update Stedman stated the change out program has been very successful. We have changed out 77 wood stoves in Olympia, Lacey and Tumwater. In addition, 2 of those change outs were for low income housing. We plan on bringing reduction numbers to the Board at a later date. We are now hoping to supplement our own funds from the 15% administrative portion of the school bus account, and use it for additional change outs in the area. Johnson asked how many stoves changed to gas. Stedman noted half of the 77 stoves that were changed, chose to switch to natural gas or propane. Machlis felt we should focus on people who have woodstoves as their sole source of heat. Machlis was wondering if there is any way to target these people or if that is something we should even try. Stedman stated we have looked into this; however we don't have a way to determine which houses have wood heat as their sole source of heat. Stedman did note there is some proposed legislation which would require the registration of homes with woodstoves. Machlis had hopes that we could come up with a program whereas we could approach jurisdictions with something specific in terms of match (such as block grants as a source), at least we would have something to work with. Leoislative Updates Stedman explained there hasn't been a lot of a change at this point in time. There are a number of bills that deal with climate change; one is to implement the climate action team's recommendations, another that deals with green house gas standards along with cap and trade - which we really don't deal with. We'll follow along through DOE and we'll pass on any information they may need. HB1186 requires equal shelf space for electronic power equipment and shows the benefits of electric versus gas. A recurring bill that is requesting that outdoor burning be allowed in the UGA's. The new twist on that bill is they have designated the first and third Saturdays of November of each year. This agency would not support that time-that is a time of year when inversions begin. HB1420 would require a disclosure statement when a house is sold. They would have to disclose what type of solid fuel burning device they have in the home - this is the wood stove registration program mentioned previously. Stedman noted there are several other bills coming out that deal with tax exemptions for facilities that burn hog fuel, wood materials or biomass in their boilers. One of the bills is underwritten by Sierra Pacific Industries - they want to get tax credits and/or emission reduction credits similar to what happens in California. Stedman noted we aren't quite that sophisticated up here yet and we aren't quite sure what they are looking for. SB5565 is written to allow local air agencies with non-attainment areas to ban the use of uncertified solid fuel burning devices under certain conditions. This isn't an issue for us as of yet, but is for Tacoma. On the federal level, under the economic recovery act, it appears there M -19 4 is 300 million in additional diesel reduction grants. That is about five times what is currently allocated in the budget. . Gallagher asked about SB5767. Stedman stated this bill is just clarification of the current rule. We would support the changes. Doherty asked if anyone on staff would be attending the climate change meeting. Stedman noted we had not been invited, but we could send someone. Doherty also noted a new bill, HB2165 sets up biomass demonstration projects - one in western and one in eastern Washington. Doherty stated he is on a group that will be looking at that today and he would like to amend page three to include air quality regional groups. Stedman noted along with that one, HB5022 is sponsored by Honeyford, allows for the outdoor wood fired boilers. There are no standards for those boilers and we'd like to see standards developed so there are limitations they need to meet. Stedman noted air quality needs to be involved in these issues or we will be looking at some serious air quality problems. Burgman noting Stedman's last day is February 13 asked that he appoint a staff member to monitor the legislative bills. Stedman stated he had taken care of that at the last meeting and named Robert Moody. Thurston Reqional Planninq Council Report Burgman noted there had been a very long, informative presentation by the Chehalis Tribe, regarding the partnership with Thurston County and the development of Great Wolf Lodge as well as the other development at Grand Mound. They have most of the infrastructure complete and the President of the Tribe gave a portion of the presentation. They are working toward a complete area which will include some retail, housing-including single and multi-family . structures. Burgman noted it will be like a small city but it will still be County. Grand Mound is not incorporated. Machlis added that she was named as the Olympia representative for the TRPC. Stedman added he has been talking to Lon Wyrick regarding the Ozone issue. He stated he had been working with Sarah Reese at DOE and suggested Robert Moody continue working with Reese to keep TRPC up to date on this issue. Burgman suggested this be added to the next TRPC agenda. UNFINISHED BUSINESS California Truck Retrofit Update Stedman reminded the Board this issue had to do with securing Diesel Emission Reduction Act (DERA) funds to purchase vehicles from California that were destined for the scrap yard. A lot of these vehicles are newer - 2003 and newer - some with less than 80,000 miles, the funds were not approved this time around, however we haven't given up. Stedman stated this is probably the best program they have going. They have several state partnerships along the west coast, here in Washington as well as Oregon and they are trying to move those vehicles up here. It does appear there are additional moneys coming out of the new administration so we are hoping this project gets the go ahead. Tentatively, ORCAA has committed $100,000 to this project. PSCAA and Lane Regional are also involved in the several million dollar project. Sierra Solutions is heading this up. When this does come forward, we will need to identify the users of the vehicles. The major improvements will be made to the vehicles, such as new tires and lightweight wheels, onboard sensor systems for tire pressure, etc. to make the vehicle more efficient. Burgman asked what the cost of the vehicles will be. Stedman explained we would be . purchasing each vehicle for $2,500. Another $2,500 will be needed to retrofit them and then the M -20 . . . 5 plan would be to lease the vehicles. The grant will pay for the vehicles and retrofits and it will be managed by Cascad~ Sierra Solutions, who has a proven track record for financing these types of grants. We also want to make sure these emission reductions stay within our area. We'll want to work closely with the end users (loggers, etc) that have the sole use of working in our jurisdiction or sharing within the participants jurisdictions. NEW BUSINESS Administrative Adiustment to Executive Director Termination Date Stedman explained in his original resignation he listed his last day as February 13, 2009. It was pointed out by administrative staff it would be cleaner if the last official day was the end of the month and used vacation time up to that point. We would like to get approval from the Board to change the last day to February 28, 2009. Munro moved approval. Johnson seconded the motion and it carried unanimously. Appointment of Interim Executive Director Stedman recommended Mark Goodin, Professional Engineer, be appointed Interim Director until the new Director begins. Doherty moved approval of the recommendation. Johnson seconded the motion and it carried unanimously. Resolution 245 - Woodstove Chanqe Out Proqram Stedman stated this resolution allows us to use $10,000 of our 15% of the school bus program, to fund a wood stove change out program in Port Angeles and Port Townsend. Our current program is and has been going well and we would like to extend it to these new areas. This extended program will expire June 30, 2009, and hopefully we'll be able to include a similar program in the upcoming budget. We may want to work with other entities, cities, etc to assist with funds for this type of program. Johnson moved approval of Resolution 245. Doherty seconded the motion and it carried unanimously. Doherty asked how these types of things are advertised. Stedman stated we ran advertisements in the papers as well as going directly to the retailers to ask for assistance. The retailers worked well with us by letting people know about the rebate through our agency, Stedman stated. We will continue to work with local retailers and we'll have Nelson issue a press release and other media. Nelson added we had very good response all the way around. We also included it on our website and through our email alert system. Doherty asked if we contact low income people first. R.Moody stated we did not go that route. After talking to OlyCap it was noted this is really aimed at the middle class group of society. Stedman noted the low income change outs are more expensive for the grant. It involves more than just the stove - for the ones we have done, they included chimney, etc. It is difficult to identify the low income folks that would want to go this route, but we can try a bit harder on this next round. It is a different area, Stedman noted. Service RecoQnition - Dan Nelson Stedman recognized Dan Nelson, Public Information Officer, for five years of outstanding service. Stedman stated Nelson is the best PIO of all the air agencies. M -21 6 Executive Director Interviews/Presentations . Burgman noted we will have presentations from each of the final candidates; Jonathan Trout and Fran McNair. Burgman introduced Robin Quinn-Dowling, city of Lacey, noting she has been heading up the recruitment process. Quinn-Dowling explained the candidates were given a choice of topics to present. She introduced Fran McNair. McNair thanked the Board for their time noting she chose to do her presentation on Climate Change. Quinn-Dowling asked if there were any questions pertaining to McNair's presentation. It was suggested the Board listen to the second presentation prior to launching into the interview questions. It was agreed. Burgman introduced Jonathan Trout. Trout noted he also chose Climate Change for his presentation. Burgman asked Johnson to begin the interview question process. Johnson asked what the candidates see as the major challenges facing ORCAA over the next five to ten years and what suggestions do you have for addressing them. Trout stated looking at criteria pollutants there are likely to be non-attainment issues for fine . particulate as well as Ozone. This area will be facing being in non-attainment for at least two pollutants; this will definitely be a challenge to find ways to reduce emissions to be able to comply with the standards. Air toxics is another broad area, across the country there are a lot of sources of air toxics-diesel emissions is a significant one and this staff has done an excellent job working with the schools. Climate change will also be an issue as well as the financial situation of the country. McNair noted Trout brought up a lot of the big issues; however she noted it will be important to determine what kind of player ORCAA can be in the state of Washington as we try to meet the new standards. McNair noted we can't do it alone, we need to work with the community, in partnership with business, with other governmental entities and it is critical that we are collaborative and that we educate the public. Individuals need to take responsibility for things they do that either contribute to air quality problems or help resolve air quality problems. It could be businesses using alternative forms of transportation. It is how we do business as an organization. Financially it will be difficult. We need to be able to work with businesses to provide incentives to cut emissions and do the right thing and not fine them. She noted fining, in her opinion, is a last resort. Munro noted the new director will be dealing with industrial plants that in today's world, are struggling. How do we deal with them when they are struggling to meet air control requirements? McNair stated she had similar experience in the aquatics field. She stated she believes in phasing things in. McNair gave an example from a case in Aberdeen; noting she assisted in . setting up a savings account rather than a bond - allowing them to phase in new program. She stated she looks for creative ways to phase in different kinds of standards. She researched M -22 . . . 7 grants for businesses. As long as they are making strides forward in a reasonable timeframe, we need to work with them by monitoring by staff and it takes assurance by the company that they are working with you in good faith. We want reduced emissions but not at the cost of the company and loss of jobs for the community. Trout noted the presumption that there is dichotomy between environment and financial impacts. They are not necessarily separate; many times there are abilities to reduce emissions in a way that saves money for the company. A great example goes back to dry cleaners. Years ago they were required to put controls on their machines to keep perchloroethylene from being dumped into the air and in doing so they saved enough to pay for the equipment within months. We need to look at ways companies can reduce their emissions in order to comply with regulations and there may be ways that aren't as costly and may also benefit the business. Harwood asked the candidates how they would determine the best way to allocate expenditures with a foreseen budget cut of 20%. What other steps would you take to address the situation? Trout noted other steps would include looking for additional sources of income. Assuming there is not an ability to bring in extra money the important thing would be to look at all of the tasks the agency would like to do, what they are required to do and plan strategically. Start with what needs to be done and rank them by priorities looking at the resources and how far they will go. At a certain point you draw a line, noting what is most important for the agency to do. Trout noted we'd want to bring this list to the Board and get agreement. McNair agreed you need to look for additional resources and added you also need to look for . partnerships. She noted if you can partner with another entity, whether it is another clean air agency or another local government or it could even be a business. You may be able to accomplish more in an innovative way. Developing strategic and business plans would be important. McNair stated she would start with a zero based budget and work from there, noting key components as specified by the Board. Once you have prioritized and added the items to the list that must be done-if you get to the point where you have to cut it off due to budget restraints, you cut it off. Then, with the remaining items you look for creative ways to get them done as well. Gallagher asked how the candidates would address conflict if it were to occur between them and the Board or with the staff. McNair believes conflict is terminology. If there are issues that are a problem they need to be brought forth and discussed. If it is between the director and the Board-it is her belief it has gone too faL McNair's perspective would be to meet with each Board member in their areas and talk about what your priorities are. We may have a disagreement with regards to perspective, but ultimately the Board makes the final decision. There would not be a conflict; it is a matter of understanding the different perspectives. With staff, she would be direct, finding out what the issues are and working with the staff to take care of the issue. There needs to be a lot of fact finding in dealing with these issues as well. Trout noted the important thing is communication especially when there is a difference in opinion. It is important to understand the other person's point of view and in truly understanding where they are coming from. Need to discuss why there are differences and understand those differences. As for staff, it is important the staff understands what the issue is. A lot of times staff only hears a part of what is going on and come to a conclusion without having all the facts. Doherty asked what expectations would you have of yourself if you are selected as the directoL Trout stated he would expect himself to put in 110%, as he has at all previous positions. Give M -23 8 full service to the position and take the time to truly understand the Board members and staff. There are a lot of issues to be resolved and work to be done and looking at the human aspect is . just as important. Finding out what the issues are in each county is important. There is an expectation that the director work well with the Board and the staff to meet the challenges. McNair explained she would want to come out and meet the Board individually. Her expectation would be to know and understand each member's perspectives and issues, the things the Board would like to see accomplished. McNair noted there needs to be conversations back and forth and she needs to know the Board's expectations of her-and set them together. McNair noted she would like to take time to really meet the staff. She expects to build a good relationship with each staff member, noting Stedman has set up a good management team and the structure appears to work well. McNair stated she wants to meet with them all and individually, she wants to spend time in the field with staff as well as meet our customers. McNair noted it is very important for her to become immersed in the community she is serving. Willis asked the candidates what lasting impression or thought they would like to leave regarding their qualifications for this position. McNair stated she feels this organization is phenomenal and what ORCAA is doing in the community is incredible. It is a very strong organization and although money is always an issue, it appears there are some great opportunities to solve some of the difficult problems. McNair noted she is a very good manager. She works well with people and a good problem solver. She does depend on the staff for their technical expertise. She doesn't like to look at an organization as a hierarchy; we are a team and need to work together. Trout noted contrary to McNair, he is a technical person. He stated he has spent 34 years in air pollution, starting with rural counties and working with small businesses along with fire chiefs, . police chiefs, mayors, etc. He has dealt with burning and odor complaints. as well as working with industries, local, state and national officials. He stated he brings in significant hands on experience in almost every facet of what this agency does. He noted he would understand the technical requirements of permits and would intend to work closely with staff. He believes it is important that staff understand they are bigger than their small assignments and they are contributing to the success of the agency as a whole. Trout noted he didn't see making any significant changes-although he would look at what may be able to be improved. This agency is doing a great job already. Machlis noted both candidates have had long careers at much larger agencies, with much bigger budgets - our reality is that we are a small agency with a small budget. We have talked about climate change, partnerships at the state and national level. We are looking for someone that can commit to the long term. Please address what it is about this position that attracted you for a long term commitment. Trout stated he has spoke to people about this agency and has learned it is a very stable agency. ORCAA has political support from the Board, which is important. Trout noted he was very impressed with the website, being able to read about the staff and realized how stable the work force is. ORCAA looks to have a great staff and Board. As far as a long term commitment-Trout is looking for this to be his last job and while he would like to retire from here, he doesn't expect that to happen soon. Trout stated he likes that fact that ORCAA is a smaller agency and it will be nice to work with an entire team rather than separate pieces of an agency. McNair explained when she looks at an organization she never looks at the size - she focuses on what needs to be accomplished. McNair noted she wants to make any program successful. . McNair stated ORCAA was exciting to her because she liked the mission this agency is carrying M -24 . . . 9 out. McNair explained she loves a challenge and makes every opportunity a learning opportunity. Having only to deal with 6 counties versus 39, McNair noted sounds wonderful. Working with a Board of nine is very appealing. Working with the legislature is a lot of work. Although we do work with the legislature, it is a different relationship. McNair stated she much prefers working with local government and local issues over statewide. Being able to get your arms around the local issues and actually being able to do something is much more appealing. McNair stated she has no intentions of retiring-she doesn't have any desire not to work. She noted she has stayed 8-10 years in some places, 12 years for the city of Tacoma. McNair noted some of the times she left her job due to term limits - but she was not ready to go. She stated she would have stayed on at several positions, given the opportunity. She did not she likes to put herself into new situations, where there is opportunity. McNair noted, as a good manager, she likes to come in and work with a staff to accomplish goals that are set. EXECUTIVE SESSION Executive Director Qualification Discussion for Appointment Burgman noted the Board would enter into Executive Session at 11 :45 am. NEW BUSINESS Cont. Executive Director Interviews/Official Appointment The Board returned to regular session at 12:26 pm. Machlis moved the Board set a special meeting day for February 18, at 10:00 am., which will include a telephonic option, that we instruct Quinn-Dowling to conduct reference checks in consultation with whomever she deems necessary. Harwood seconded the motion and it carried unanimously. Machlis added it would be the intent of the Board to notify the candidates a week and a day from today, regarding a decision. It was also noted the only item on the Agenda would be Executive Director Appointment. The Board adjourned at 12:27 pm. PRESENTED BY: APPROVED BY: Mark Goodin, Interim Executive Director APPROVED and SIGNED this _ day of 2009 M -25 OLYMPIC REGION CLEAN AIR AGENCY 2940 B Limited Lane NW Olympia, Washington 98502 . SPECIAL BOARD OF DIRECTORS MEETING February 18, 2009 Members present: Ann Burgman, City of Lacey (Chair) Clay Harwood, Pacific County (Vice Chair) Phil Johnson, Jefferson County Ross Gallagher, Mason County Joan Machlis, City of Olympia Mike Doherty, Clallam County - via ptione Terry Willis, Grays Harbor County - via phone Members absent: Grant Munro, City of Port Angeles Thurston County Ecology: Legal Counsel: Fred Gentry of Bean, Gentry, Wheeler & Peternell Staff Present: Mark Goodin, Interim Executive Director; Robert Moody, Compliance Supervisor; Lynn Harding, Administrative Services Manager; and Debbie Moody, Recorder ' The special meeting was called to order at 10:08 am. . Burgman noted the Agenda consists of Unfinished Business. Burgman stated Robin Quinn- Dowling, city of Lacey, will be giving a presentation regarding references. There were no additions or omissions to the Agenda. Harwood moved approval of the Agenda. Johnson seconded the motion and it carried unanimously. UNFINISHED BUSINESS Executive Director Appointment Burgman stated Quinn-Dowling did reference checks on each applicant. Burgman explained Quinn-Dowling had given each Board member a reference check summary; however she would be giving a more detailed report. Quinn-Dowling noted she was able to contact all references provided by both candidates, with one exception in Trout's case. Quinn-Dowling stated overall, for both candidates, we received very good references. She noted her first question to every reference was would they hire this person if there was opportunity. Each reference said they would bring the candidate aboard if they could. Quinn- Dowling asked character questions of each candidate to the reference. Quinn-Dowling went over the references comments. McNair: top-notch person; 9.8 on a scale of 1-10 as an overall person; hard working; smart; very . professional; accessible; leader; focused; respectful; polite; quick learning; responsive; tactful and positive. M -26 . . . 2 Trout: hard working; technical; thorough; detail oriented; firm; stood up for the facts; expert in air quality; trustworthy; polite; accurate; put agency first; good communicator and reliable. Quinn-Dowling asked how the candidates handle stress; pressure, etc. and are they politically sensitive. McNair: very collaborative; under pressure she thinks about the core policy issue-what is the problem or issue at hand; represents ideas of the authority in charge; works better under stress; not overly cautious but does spend the right amount of time on issues; not afraid to ask questions; doesn't over react; politically sensitive; decisive when necessary; will not skip necessary steps; able to say no; great negotiator; doesn't suffer fools. Trout: good at making decisions with facts that were well researched; accepted input from all sources; can be tough on permitting issues; doesn't suffer fools lightly; remains fair; able to defuse angry customers. Quinn-Dowling asked the references for major accomplishments of the candidates. McNair: gaining efficiencies in an agency that was broken; reduced lease backlog; rebuilding contractual relationship between DNR and Port of Bellingham; assisted PSCAA with a project associated with oxygenating fuel in winter months; PSCAA looked to her for her budget expertise; DNR/Dept of Wildlife/tribes/seafood industry/divers geoduck negotiations presented to legislature. Trout: Strategic Toxic Air Reduction program (landmark permitting regulations for the Louisville area which received an EPA award); NACAA Title V Co-Chairman - key in modifying Title V permitting regulations; Whiskey Warehouse bio-filter project Quinn-Dowling asked the references what weaknesses the candidates might have. McNair: work-a-holic; direct. Trout: can be lengthy/long winded; perfectionist who doesn't delegate as much Johnson asked why McNair quit her previous position. Quinn-Dowling explained Doug Sutherland was the head of Department of Natural Resources and when he left all the executives under him were replaced by the new party coming in. Machlis asked if PSCAA gave any specifics on McNair's understanding of air issues. Quinn- Dowling noted McNair has a health background and is very sensitive to issues with regards to public health. PSCAA noted one of her biggest strengths was bridging the gap between public, private and customers. Burgman asked if there were any other questions regarding McNair. Lynn Harding, Administrative Services Manager, noted PSCAA stated they looked to McNair for expertise in their budget, however it didn't appear that she has a lot of budget background during the interview process or on her application, resume and in response to questions during the interview. Quinn-Dowling noted the budget comment came as a response to her accomplishments from PSCAA. McNair was a board member and when the budget was presented by staff, she was a leader with regards to responding and assisting in creating efficiencies for the agency with regards to the budget. M -27 3 Willis asked if Trout's weaknesses were Quinn-Dowling's interpretation or was it a quote from a reference. Quinn-Dowling noted it was from his reference at the Louisville Metro Agency; her . comment was that delegation was a weakness. Machlis asked why he left his former position. Quinn-Dowling stated a new director was appointed and Trout and the new director had very different opinions regarding how the agency was going to move forward and how certain rules were going to be prioritized. Due to that he chose to leave the agency. Harwood asked for more clarification on the perfectionist comment. Quinn-Dowling noted the comment came about when discussing how detail oriented he was-nothing could leave the office unless it was 100% accurate. Also in her notes, Quinn-Dowling read he very rarely put anything out that wasn't 100% accurate, worked many hours to get everything done correctly. Quinn-Dowling stated the reference did use the word perfectionist but she was unable to locate it in her notes. Mark Goodin, Interim Director, asked if any of Trout's references were from within the Louisville Metro Agency or if they were all from outside. Quinn-Dowling stated Louisville Metro has a policy of no reference checks-due to that she was limited to obtaining only employment dates and title. Quinn-Dowling did talk to his supervisor to try and get additional information however she was unable to give any. Quinn-Dowling did contact Trout who was able to get her in touch with a past employee (business manager), and did get some feedback. Machlis stated Quinn-Dowling had mentioned she was unable to reach one reference for Trout and asked who that was. Quinn-Dowling stated she was unable to get in touch with the current Chairperson of the Board. Burgman asked if there were any further questions. Hearing none Burgman continued. Burgman noted there are three choices - we can choose McNair, Trout or we can begin the process over. Burgman asked for discussion. . Doherty stated he favored Trout due to his experience relating to the agency whereas McNair is more of a general manager. Doherty did have some issues regarding Trout's reluctance to delegate, but more and more directors are being held liable for not following due diligence. Doherty stated he would rather err on the side of professional experience rather than very little related to the specific mission of the agency. Willis stated she favored McNair as she seems to more fit the description of what we were looking for. The stronger points Willis liked were with regards to McNair's strong connection to people in the state and her ability to collaborate with other people. Johnson noted he didn't feel either of their weakness need to be an issue as long as it doesn't create a bottleneck. Johnson stated he would lean toward McNair, sharing Doherty's concerns with regard to the majority of her experience being under Sutherland. He would be happier if she had a more varied background, but he likes that she has worked with another air agency and she is a local who understands state law. Harwood stated with regards to Trout, he does have a lot of technical knowledge, however he is leaning toward McNair due to her varied connections within the state, her experience with PSCAA and that she did indicate (during the interview) that she was in it for the long term. Trout did mention retirement and didn't really indicate when that might be. Gallagher stated he concurred with Doherty when they first received the applications-due to . McNair's experience under Sutherland. Gallagher stated he did some looking and found she M -28 . . . 4 has done a lot of problem solving and other things on her own. Gallagher also had concerns with regards to Trout's long term commitment, so he too was leaning toward McNair. Machlis noted from what she has heard she felt Trout would keep status quo and she feels there are growing opportunities for air. Machlis felt Trout's level of expertise would duplicate what we already have at the staff level and she didn't feel that is what she was looking for. Machlis explained she would be looking for a manager, a person to delegate, and a leader. Machlis noted McNair also has a lot of connections, whereas Trout did not. Machlis noted that with McNair, she is clearly a manager and problem solver. Machlis did note she does have some concern with regards to her experience, energy level and her need for problem solving, activities and compensation with our agency. Machlis did note she felt McNair could do the job, but she would have quite a learning curve in terms of gearing down to the reality of ORCAA. Machlis was also worried about compensation and activity level and whether or not we'll be able to meet that. If she were making a choice, Machlis stated, she would choose McNair. Having said that, she stated she was not opposed to deferring the decision because we do have a very clear opportunity to manage the agency in the short run and if we could find a candidate that has excellent management skills as well as someone with the expertise we need here, without being another technical person, it would address some of the concerns mentioned amongst the Board. Harwood added he did agree with Machlis on the compensation issue. He stated he would have no problem deferring the selection at this time. Burgman stated she was particularly impressed with McNair's leadership ability and problem solving skills. The fact that she does know people throughout the state and she was recommended by Dennis McLerran of PSCAA and being that he is in the running for Director of Region 10 - that would be a positive relationship for us, should that occur. Burgman noted she did not agree that Trout would maintain status quo, she was more worried that the agency may digress under him. Burgman noted she would lean toward McNair. Doherty stated he wouldn't mind deferring the selection. He noted he had heard there had been a lack of applications from the state or other air agencies and that was very disappointing to him. His thought was perhaps if we re-advertise we may do a better job of recruitment. Willis stated she would stick with her original decision, as she didn't see an advantage to starting over. Willis stated she is assuming McNair knew in advance what the compensation package included. Burgman and Machlis noted she may not have been told in advance what the salary range was. Machlis asked what we did do for recruitment. Harding asked if the Board was aware there were only eight applications. Burgman stated they did know. Machlis stated the real question is, if we were to reopen the recruitment, would we get more applicants based on how we originally recruited. Willis added we may lose the two candidates we have if we open this back up. Harwood, noting the salary range was not mentioned during recruitment, asked if in order to get a stronger pool wouldn't it be advantageous to advertise the range. Quinn-Dowling stated it is possible and it is highly recommended but whether or not it really draws people is questionable. More likely, at this level, the question is really what do I want to do at this time of my life, Quinn- Dowling explained. It really depends on if they are driven by money or by the aspects of the job. The fact that it was negotiable in the flier it left it open for more applicants. Johnson stated when Stedman left he commented that he was looking for a greater challenge. The biggest concern with McNair, Johnson noted, is that she is very ambitious and bright, and M -29 5 for that reason she may not stay long. He stated he would rather not defer, being that we do have two good candidates and he sticks with his original decision and would still lean toward McNair. Burgman called for a motion. . Gallagher moved appointment of Fran McNair as the new Executive Director. Harwood seconded the motion. The motion carried with a vote of 5 to 2 (Doherty/Machlis). Burgman stated it is the recommendation of the Board, via a split vote, that we offer the position to Fran McNair. Burgman noted we have agreed to offer $95,000 along with the current benefits package. Gentry noted we initially offered Stedman a three-year contract with a starting salary to be renewed annually. Burgman asked the Board what they wanted to do. Machlis asked what the advantage to a written contract would be. Gentry stated a contract spells out the basis of termination by cause, what happens if a person becomes disabled, etc. There are a lot of things that left unsaid, Gentry explained, that could become problematic down the line. With an Executive Director, Gentry stated, he would consider it a necessity to have a written contract. Traditionally, Gentry continued, this agency.has always had a written contract with the director. Burgman asked if Gentry would recommend the same type of contract for McNair. Gentry stated it can be of any length-it doesn't have to be three years-it could be shorter. There was some discussion regarding the acceptable length for a contract. Johnson suggested a one year contract. Doherty and Harwood both stated they would support a one year contract as well. Burgman stated the consensus is a one year contract and we can negotiate the salary after a year. Gentry stated he could get it written up and it will state that after a year it will either be extended or terminated depending on performance analysis and/or . evaluation. Johnson noted we could go to a longer contract, if warranted, at that time. Harwood moved that if there is an issue with McNair not accepting due to the salary, we need to be prepared to reopen the position. Machlis seconded the motion and it carried unanimously. The Board thanked Quinn-Dowling for her assistance in the process. The Board adjourned at 11 :07 am. PRESENTED BY: APPROVED BY: Mark Goodin, Interim Executive Director APPROVED and SIGNED this _ day of 2009 . M -30 . . . Bill Tracking and Status Report Olympic Region Clean Air Agency KEY Bill introduced or stalled Moved out of original committee - Still "alive" pending secondary committee or floor action Moved out of house of origin Passed both Houses - moving to Concurrence, Conference or Governor Executive Action - see Status and Comments section 1253 This bill would require equal shelf space for electronic power equipment, shelf signs about the consumer and environmental benefits of electric-powered devices, and a 6% fee on the sale of gasoline-powered small scale e ui men!. HB SEPA and Air Operating Permits This bill would clean up language related to state environmental policy act exemptions for air operating permits. House Comm This bill is similar to last year's version, except that the tax is now considered a carbon fee. While we think there are some good elements to this bill, we cannot support because the costs and the fee are not included in the Gov's bud et. Eliminates "pertaining to" language in Air Operating Permit exemption from SEPA. Eliminating this phrase does not alter Ecology practice re: activities ancillary to Air Operating Permits. 1265 HB Allowing Outdoor Burning This bill would allow outdoor burning to occur within urban House growth areas of the state on the first and third Saturdays Comm in November each ear. This bill would establish new requirements for renewable electrical eneration for load rowth. This bill is the same as HB 3017 introduced last year. 1294 HB New Energy Resources XIOOOOOOO.xls M3~~009 1481 2SHB Electric vehicles This bill would give sales tax sales tax exemptions and House streamline permitting for electric vehicles and plug-in Rules infrastructure. 1490 SHB Greenhouse Gas Emissions This bill would set goals and revise land use and House Funds not included in Governor's budget transportation planning provisions of state law to achieve Rules reductions in areenhouse oases. 1504 HB Motor Vehicle Fuel Tax This bill would eliminate the tax credit for spillage and House Considerable tax revenue would be collected - but evaporation of gasoline by fuel distributors Floor industry thinks if there is no spillage their air quality registration fees should be reduced commensurately. 1577 Hb Seller's Disclosure Statement This bill would amend the real estate seller's disclosure House Minor changes may be desirable statement solely for solid fuel burning devices Comm 1578 HB Air Pollution Control Authority This bill would change provisions for appointment of some Senate Spokane Clean Air agency legislation members to the boards of air pollution control agencies Comm 1584 HB Air Operating Permit This bill would clean up language related to state House Same bill as 1253 with a much tighter title - assume Exemptions environmental policy act exemptions for air operating Rules this bill will be promoted. Eliminates "pertaining to" permits. language in Air Operating Permit exemption from SEPA. Eliminating this phrase does not alter ORCAA's practice re: activities ancillary to Air Ooerating Permits. 1633 HB Hog fuel Excise Tax relief This bill would provide sales and use tax exemptions for House wood material used as hogged fuel and would add a Finance definition to statute of hoo fuel. 1691 SHB Solid Fuel Burning Devices This bill would allow local air agencies with nonattainment House Minorchangestolangauge areas to ban the use of un certified solid fuel burning Rules devices under certain conditions 1718 HB Greenhouse Gas Emissions This bill would begin implementation of a series of Climate House Advisorv Team recommendations Comm 1802 SHB Collectable vehicles This bill would amend existing law to allow non-US House Being amended to bring in air quality concern, if manufacture production vehicles that get 40+ miles per Rules done is beller. Being considered for Exec Action loallon to be licensed as collector vehicles. 2/24 1819 2SHB Reducing Greenhouse Gas This bill would authorize Ecology to develop the rules to House Governor's Request Legislation Emissions imolement a reoional caD and trade oroaram. Rules 1854 SHB Greenhouse Gas Standards This bill would make minor changes to the law House Ecology concerns include a revised definition of establishing greenhouse gas emissions performance Rules "facility" which is not consistent with air quality law standards for electrical generation - particularly changing definitions, and timing for completing a revised rule. a couple of definitions and limiting unspecified generation to 12%. XIOOOOOOO.xls IVI3fiiio09 . . . . . . 1864 SHB Air Pollution Controlllncome The substitute bill would exempt air pollution control House agency per capita assessments for those communities Floor with a population less than 1,000 persons located wholly within federally recognized Indian reservations. 1895 HB Port District Properties This bill would provide a sales tax exemption for port House Tax exemptions are not included in the Governor's district equipment that meets certain clean tech standards Finance budget. 1984 SHB Safe alternative refrigerants The substitute bill would allow new, low global warming House Modifies prohibition on flammabililty to allow EPA potential A-C refrigerants that have been approved by Floor approved refrigerants, esp 1234 YF EPA on the effective date of/he act to be used in motor vehicles 1987 HB Limited Outdoor Burning This bill would allow residential and landclearing burning House Companion to S8 5835 on the first and thrid saturdays of November in UGAs with Comm population less than 10,000. 2180 HB Sales & use tax exemption for Exempts plug-in hybrids from sales and use tax. House electric vehicles Governor Request Finance Bill # Prefix Title Brief DescriDtion Status Comments >llnate BillS 5022 SB Outdoor Wood-fired Boilers This bill would authorize the sale, installation and Senate Adopts EPAs voluntary Phase I emission limits and operation of outdoor wood-fired boilers outside of Urban Comm establishes stack height and setback limits from Growth Areas. adjacent builldinas. 5027 SB Motor Vehicle Fuel Tax This bill would eliminate the tax credit for spillage and Senate Considerable tax revenue would be collected - but evaporation of gasoline by fuel distributors Rules industry thinks if there is no spillage their air quality registration fees should be reduced commensurately. 5042 SSB First-time paperwork violations This bill would exempt from penalty first time paperwork House violations in certain instances. Comm 5137 SB Renewable Energy Resources This bill would authorize a greater use of biomass fuels Senate Concerns about a new definition of 'biomass energy' for energy production. Comm which includes "wooden demolition or construction debris." 5182 SB Requiring Offset Credits This bill would require offset credits be given to sawmills Senate Proponent wants emission offsets for facility if he using forest waste products as feedstock in co-generation Comm burns forest slash that "would have been burned" up facilities. in the hills. As written, provisions would likely 'eopardize deleaation of Title V. 5345 SB Renewable Energy This bill would encourage the use of biomass energy and Senate conservation in development of new energy resources. Comm 5374 SB Air Pollution Control Authority This bill would change provisions for appointment of some Senate Spokane Clean Air Agency request legislation members to the boards of air pollution control agencies Rules XIOOOOOOO.xls Nb!2Ja009 5375 55B Seller's Disclosure Statement 5418 5B Electric Vehicles 5442 5B Hog fuel Excise Tax relief 5560 55B Agency Climate Leadership 5565 55B Solid Fuel Burning Devices 5735 55B Reducing Greenhouse Gas Emissions 5736 55B Electric Vehicles 6090 55B Greenhouse Gas Performance Standard 8402 5CR Limiting 09 Legislation TIONJl:8l&tlIllSJCllii!N'tEREST . This bill would add provide authority and incentives to increase infrastructure and the purchase of electric vehicles. This bill would provide sales and use tax exemptions for Senate wood material used as hogged fuel and would add a Ways & definition to statute of ho fuel. Means This bill would direct that state agencies achieve greater Senate greenhouse gas emissions than those identified in Ways & statewide h tar ets Means This bill would allow local air agencies with nonatlainment Senate areas to ban the use of un certified solid fuel burning Rules devices under certain conditions This bill would authorize Ecology to develop the rules to implement a regional cap and trade program. This bill would amend the real estate seller's disclosure statement solely for solid fuel burning devices This bill would provide a tax exemption for electric vehicles and other very high mileage vehicles. This bill would alter the definitions of power plant and facility for purposes of the UTC rule on electric generation This resolution would limit consideration of legislation during the 2009 session to bills associated with the bud et and with natural disasters. . Senate Rules Senate Comm Multiple facets of legislation necessary to encourage electric vehicle adoption Passed Gov Operations wlo recommendation Governor's Request Legislation Senate Rules Senate Rules "Facility" is a tenn of art in the air world... we believe this change could cause confusion for entities and a encies in the future. Senate Comm M3,.y!t009 . . . XIOOOOOOO.xls . M3Jii5009 NOV Monthly Report For the period 02/06/2009 to 03/06/2009 NOV# Name Issued City Regulation(s) NOV Penalty Amount Amount Penalty by Issued Assessed Suspended Paid Issued 2706 GERMAN MS GRAYS 6.2(a)(l) Open fIre containing prohibite, 02/25/2009 HARBOR 2741 HENDRICKS RC CLALLAM 6.2(a)(7) Violation of fire within Urban 03/03/2009 (UGA) of county WAC 173-425-040(2) Residential bum within an urb. 2750 GRAYS HARBOR PAPER RC GRAYS 8.8 Violation of not maintaining ai 05/12/2008 $3,000.00 $1,500.00 $1,500.00 06/19/2008 LP HARBOR equipment in good operating c repair. Condition 7.23 Violation of Air Operating Per RCW 70.94.161(9) AOP 2773 PLEASANT HARBOR SS JEFFERSON 3.l(d) Failure to pay annual Registrat 12/03/2008 $100.00 $100.00 01/13/2009 MARINA 2774 SHUMATE MS GRAYS 6.2(a)(I) Open fire containing prohibittlt 01/14/2009 $~50.00 02/25/2009 HARBOR 2775 MABEN MS GRAYS 6.2(a)(I) Open fire containing prohibite. 12/30/2008 $2,600.00 02/12/2009 HARBOR 2778 LEISENRING AD THURSTON 6.3.2 Notification Requirements - dE 01/05/2009 $200.00 02/27/2009 started prior to approval of per. 2779 WERNER SS THURSTON 6.2(a)(3)(ii) Open Fire violation 01/09/2009 $250.00 02/24/2009 2780 WERNER SS THURSTON 6.2 It shall be unlawful for any per 01/09/2009 $600.00 02/24/2009 allow any open fIre within the. 2820 KAY MS MASON 6.2(a)(l) Open fire containing prohibite. 02/17/2009 2821 STEWARD MS THURSTON 6.2(a)(l) Open fIre containing prohibite 02/23/2009 2822 KIM AD THURSTON 6.2(a)(I) Open fire containing prohibite 03/02/2009 2823 ASSURED QUALITY AD JEFFERSON 6.3.2 Notification Requirements - dE 03/02/2009 JEFFERSON started prior to approval of per. . . M -36 . . . . NOV# Name Issued City Regulation(s) NOV Penalty Amount Amount Penalty by Issued Assessed Suspended Paid Issued 2824 WESTPORT SHIPYARDS RTM GRAYS 40 CFR 63.5698(b) Violation of HAP emissions cc 03/05/2009 HARBOR 2825 WESTPORT SHIPYARD RTM GRAYS 40 CFR 63.5698(b) Violation of HAP emissions cc 03/05/2009 HARBOR 2826 WESTPORT SHIPYARDS RTM GRAYS 40 CFR 63.5698(b) Violation of HAP emissions cc 03/05/2009 HARBOR 2827 WESTPORT SHIPYARDS RTM GRAYS 40 CFR 63.5698(b) Violation of HAP emissions cc 03/05/2009 HARBOR 2828 WESTPORT SHIPYARDS RTM GRAYS 40 CFR 63.5698(b) Violation of HAP emissions cc 03/05/2009 HARBOR 2829 WESTPORT SHIPYARDS RTM GRAYS 40 CFR 63.5698(b) Violation of HAP emissions C( 03/05/2009 HARBOR 2830 WESTPORT SHIPYARDS RTM GRAYS 40 CFR 63.5698(b) Violation of HAP emissions cc 03/05/2009 HARBOR 2831 WESTPORT SHIPYARDS RTM GQ 40 CFR 63.5698(b) Violation of HAP emissions cc 03/05/2009 Totals: $13,000.00 $4,500.00 $4,600.00 M -37 Complaint Report for period from 02/06/2009 to 03/06/2009 Date Source City Rec'd Formal Oneall Online Smoke Odor Open Fire Dust Woodstov Other Referred to: AD 02/06/2009 Carmen Bray Olympia AD U ~ U U U U U ~ 02/06/2009 Fluery Olympia SS 0 0 0 0 0 0 0 ~ 02/06/2009 Geraldine Sayer Rainier AD 0 ~ 0 0 0 ~ 0 0 '- 02/09/2009 Anthony and Kimberlee Ree Yelm AD 0 ~ 0 0 0 ~ 0 0 02/09/2009 James Everham Olympia AD 0 ~ 0 ~ 0 0 0 0 02/11/2009 TBD Olympia RTM 0 0 0 0 ~ 0 0 0 02/12/2009 James Everham Olympia AD 0 ~ 0 0 0 0 0 0 02/12/2009 LAKESIDE INDUSTRIES - DURGIN OLYMPIA AD 0 ~ 0 0 ~ 0 0 0 RD 02/12/2009 TBD Port Townsend AD 0 0 0 0 0 0 0 ~ 02/17/2009 Unknown SS 0 ~ 0 0 0 0 0 0 02/18/2009 MS 0 0 0 0 0 0 0 0 02/18/2009 John Eliason Tahuya RTM 0 0 0 ~ 0 ~ 0 0 02/18/2009 TBD Olympia MS 0 0 0 0 0 0 0 ~ 02/19/2009 Kristlan Schonberg -owner Allyn AD 0 ~ 0 0 ~ ~ 0 0 02/19/2009 NORTH MASON FIBER CO INC BELFAIR RTM 0 ~ 0 0 ~ 0 0 0 02/20/2009 The Bark Store Olympia DJM 0 0 ~ 0 ~ 0 ~ 0 02/23/2009 Craig & Shelly Keck Tahuya AD 0 0 0 0 0 0 0 ~ 02/24/2009 Bryan Kim Olympia AD 0 ~ 0 0 0 ~ 0 0 02/25/2009 Derek Franson - Franson Trucking Port Townsend AD 0 ~ 0 ~ 0 0 0 0 and Excavatikg 02/26/2009 Regine Aleksunas Yelm SS 0 0 0 0 0 0 0 0 02/26/2009 Regine Aleksunas Yelm SS 0 0 0 0 0 0 0 0 02/27/2009 Arvin & Loma Pile Shelton AD 0 0 0 0 0 ~ 0 0 03/01/2009 Carrie & Patrick Ryan Olympia KLE 0 0 0 ~ 0 0 0 ~ 03/02/2009 Dennis Anderson Olympia GDL 0 0 0 ~ 0 ~ 0 0 03/03/2009 TBD Lacey AD 0 ~ 0 0 0 0 0 0 03/04/2009 TBD AD 0 0 0 0 0 0 ~ 0 Refe.-red to: MS 02/06/2009 Douglas Tweat Olympia MS U U U ~ U ~ U U ~.."!~.iI'~~"'-~~""'. ".... ~. .JI. -c.~., .>:l!I. M . ~7' ~-~~....~. u".= --"""''''"..~~:.~.,'<~. .~ =-~- '" "jI;J(~ -~;;;:;; Friday, Mal'cll 06, 2009 . . . . . . Date Source City Ree'd Formal Oneall Online Smoke Odor Open Fire Dust Woodstov Other 02/06/2009 Gena Kay Olympia AD U ~ U ~ ~ ~ U U 02/07/2009 No name given MS 0 0 0 ~ 0 0 0 ~ 02/09/2009 Ernest and Olive Esham BELFAIR DJM ~ 0 0 ~ 0 0 0 ~ 02/09/2009 No name given Olymph\! MS 0 0 0 ~ 0 0 0 ~ 02/09/2009 Ron Matson Olympia MS 0 0 0 ~ ~ 0 0 ~ 02/09/2009 Ron Matson Olympia MS 0 0 0 ~ ~ 0 0 0 02/11/2009 Bower's Construction MONTESANO MS 0 0 0 ~ 0 ~ 0 0 02/11/2009 No name given Olympia MS 0 0 0 ~ 0 0 0 ~ 02/11/2009 Sierra Doig Olympia MS 0 0 0 ~ ~ 0 0 ~ 02/12/2009 Bobby and Sharon Moore Raymond MS 0 0 0 ~ 0 ~ 0 0 02/13/2009 Kenneth and Teresa Trapp Lacey MS 0 0 0 ~ 0 ~ 0 0 02/13/2009 Shawn and Amber Dudley Raymond MS 0 0 0 0 0 ~ 0 0 02/13/2009 Wayne Cotton Artic MS 0 0 0 0 0 ~ 0 0 02/14/2009 No name given Olympia MS 0 0 0 .~ 0 0 0 ~ 02/14/2009 No name given Olympia MS 0 0 0 ~ 0 0 0 ~ 02/15/2009 No name given MS 0 0 0 0 0 0 0 0 02/15/2009 No name given Olympia MS 0 0 0 ~ 0 0 0 ~ 02/15/2009 No name given Olympia MS 0 0 0 0 0 0 .0 0 02/15/2009 No name given Olympia MS 0 0 0 ~ 0 0 0 ~ 02/16/2009 No name given Olympia MS 0 0 0 ~ 0 0 0 ~ 02/16/2009 No name given Olympia MS 0 0 0 ~ 0 0 0 ~ 02/16/2009 No name given Olympia MS 0 0 0 ~ 0 0 0 ~ 02/17/2009 ATLAS SHELTON SHELTON RTM 0 0 0 0 0 0 0 0 02/17/2009 No name given Olympia MS 0 0 0 ~ 0 0 0 ~ 02/19/2009 Gordon German HOQUIAM SS 0 0 0 ~ 0 ~ 0 0 02/19/2009 unknown HOQUIAM SS 0 0 0 0 0 ~ 0 0 02/20/2009 Occupant Raymond MS 0 0 0 ~ 0 0 0 0 02/21/2009 Mark Stevenson Rochester DJM 0 0 ~ ~ ~ ~ 0 0 02/23/2009 ATLAS SHELTON SHEL TON MS 0 0 0 0 0 0 ~ 0 02/23/2009 Lora Steward Rainier MS 0 0 0 ~ 0 ~ 0 0 02/23/2009 Occupant Olympia MS 0 0 0 0 0 0 0 ~ 02/23/2009 Ron Matson Olympia MS 0 0 0 ~ 0 0 0 ~. 02/23/2009 Seirra Ooig Olympia MS 0 0 0 ~ ~ 0 0 ~ jff;.;Mr;;~""06;'2009",,,,,."'-'''~-.I.,,;iIl<".._..,.~.,.,.."'.""_""'."""'=~""'v_"'.=""~....,.""""""""",...~,_..v.~~"""""'-"_>.Y""'_IlllIl1l'-'~"'~~-g;:;;;:.r:; Date Source City Rec'd Formal Oneall Online Smoke Odor Open Fire Dust Woodstov Other 02/23/2009 Theodore Keithahn Tenino MS U U U U U ~ U U 02/25/2009 No name Given Copalis Beach KLE 0 0 0 ~ ~ 0 0 0 garbage Referred to: RC 02/06/2009 adjacent neighbors woodstoves Port Angeles DJM U U U ~ ~ "- U U ~ 02/08/2009 TBD RC 0 0 0 ~ 0 0 0 0 02/09/2009 Laurie Martin Port Townsend KLE 0 0 0 ~ ~ 0 0 0 02/09/2009 Nancy Bigelow Port Townsend DJM 0 0 0 ~ 0 ~ 0 0 02/13/2009 Retirement home Port Angeles AD 0 ~ 0 0 0 0 0 0 Bum Barrel 02/17/2009 Vance RC 0 0 0 0 ~ ~ 0 0 02/19/2009 Derek Franson - Franson Trucking Port Townsend SS 0 0 0 ~ 0 0 0 0 and Excavatikg 02/24/2009 Nancy Bigelow Port Townsend RC 0 0 0 ~ ~ 0 0 0 02/26/2009 Ronald and Lisa Hendricks Port Angeles RC 0 0 0 0 0 ~ 0 0 02/27/2009 Fred 0_ Amundson Jr RC 0 0 0 ~ 0 ~ 0 0 03/02/2009 Claude W Creelman RC 0 0 0 ~ 0 ~ -" 0 0 03/03/2009 Brent and Ramona Schenk RC 0 0 0 ~ ~ 0 0 ~ Referred to: RTM 02/23/2009 Mark and Erin Leszczk Lacey DJM U U U ~ U ~ U U 03/04/2009 GRAYS HARBOR ENERGY LLC ELMA KLE 0 0 0 0 0 0 0 0 noise Referred to: 55 02/17/2009 unknown SS U U U ~ U U U ~ 02/19/2009 David Gardner Olympia SS 0 0 0 0 0 0 0 0 02/19/2009 Nola Graham Lltllerock SS 0 0 0 0 0 0 0 0 02/20/2009 SILVER SPRINGS ORGANICS LLC RAINIER SS 0 0 0 0 ~ 0 0 0 02/25/2009 James L Rabie Rainier SS 0 0 0 ~ ~ ~ 0 0 02/27/2009 Unknown SS 0 0 0 0 0 0 0 0 03/02/2009 Don Warren Aberdeen SS 0 0 0 0 0 0 0 0 03/03/2009 William and Diane Lemke Shelton SS 0 0 0 0 ~ 0 0 ~ Frld;;y....~~--~----~--~-;;:p . . . , Asbestos Permit Status Report Completion Date Actual Permit # Staff Rec'd Address City Status Completion 08ASB002276 RTM 1/14/2008 413 Lilly Road NE Olympia First amendment 2/28/08 - on hold. Kia 4/7/2009 08ASB002320 AD 3/7/2008 1353 Thurston Avenue NE Olympia Demo: 09DEM002009 08ASB002321 SS 3/24/2008 NE 23940 Highway 3 Belfalr Demo: 08DEM002012 08ASB002322 MS 3/7/2008 914 F. Street Port Townsend 08ASB002332 MS 3/13/2008 201 F Street Aberdeen :) 08ASB002337 AD 3/19/2008 5310 Capital Boulevard Tumwater 08ASB002371 RC 5/2/2008 63 Summitt View Place Port Angeles 08ASB002376 MS 5/8/2008 100 West Main Elma Demo permit: 08DEM002077. 9/30/2009 08ASB002380 MS 5/12/2008 515 -15th avenue SE Olympia Contractor has requested emergency per 08ASB002472 MS 8/1812008 3560 Deer Street Neah Bay 08ASB002482 9/2/2008 212 Lewis Road Port Angeles 08ASB002483 SS 9/2/2008 8100 Steilacoom Road SE Lacey Multiple projects - school hoursltimes app 08ASB002487 9/4/2008 13251 North Shore Road Belfair 08ASB002490 MS 9/5/2008 611 South Main Street McCleary First amendment: 9/18/08 - oh hold until 08ASB002493 MS 9/9/2008 2629 Aberdeen Avenue Hoquiam 08ASB002508 AD 8125/2008 16933 Hwy 112 Clallam Bay 08ASB002509 AD 9/26/2008 905 56th St Port Townsend 08ASB002512 MS 9/29/2008 Building 83 - US Navy Station Indian Island First amendment 10/14/08 - on hold. Kle 9/28/2009 08ASB002515 SS 10/1/2008 407 N. 6th Street Shelton 08ASB002546 MS 11/10/2008 11629 Endicott Road SW Olympia 11/12/08 - Siding has been Identified and 08ASB002547 MS 11/12/2008 519 Simpson Avenue Montesano First amendment: 12/12/08 - On hold. KI 9/30/2009 08ASB002550 5S 11/13/2008 5722 Sleater Kinney Road Olympia 08DEM002248 Friday, March 06, 2009 Page 1 of 2 M -41 Permit # Ree'd' Address City Completion Date Actual Staff Status Completion 08ASB002566 SS 12/8/2008 4301 6th Avenue NE Lacey P.O. # 2680800120 - invoiced 12/08/08 kl 12/24/2009 08ASB002568 SS 12/9/2008 230 SE Waldrip Road Shelton Demo: 08DEM002255. This is for the oy 08ASB002574 MS 12/15/2008 list Bellevue 12/15/2009 08ASB002580 SS 1211812008 9245 Whitetail Ct SE Olympia 09ASB002586 MS 11712009 ' 40 East 1st Street - South Bend Sc South Bend Permit indicates "play shed" would be de 12/31/2009 09ASB002589 RTM 1/1312009 2321 West Dayton Airport Road Shelton invoiced 1/13/09. kle 12/31/2009 09ASB002592 RTM 1/14/2009 Capital Campus Olympia 1/15/09 - invoiced. Kle 12/3112009 09ASB002602 RC 2/2/2009 131 Shore Drive Port Ludlow Demo: 09DEM002287 4/30/2009 09ASB002606 RC 2/2/2009 881 Nesses Corner Road Port Hadlock 02/17/09 Amendment: Put on hold. AD 09ASB002607 SS 2/3/2009 Fairgrounds Road & Highway 101 Shelton 2/13/09 - additional $50.00 paid. Kle 11/30/2009 09ASB002613 AD 2/1012009 33 S. Brook Avenue Port Angeles Need Asbestos survey before demolition i 3/15/2009 09ASB002615 AD 2/12/2009 1018 Taft Street Port Townsend Demo permit: 09DEM002293 6/112009 09ASB002616 RC 2/1312009 420 Appaloosa Drive Brinnon P.O. #09-077, invoiced. Kle 3/11/2009 09ASB002618 2/17/2009 2025 Keller Drive Port Angeles 09ASB002619 SS 2/18/2009 2800 Dogtooth Lane NW #14, Everg Olympia Completion date not known at this time. J 3/23/2009 09ASB002620 MS 2/10/2009 301 Ocean Beach Boulevard Long Beach 5/31/2009 09ASB002626 SS 2/25/2009 4428 21st Court Lacey 3111/2009 09ASB002629 AD 31412009 206 11th Avenue Olympia Faxed in older form. I called and verified 3121/2009 09ASB002630 AD 31412009 1600 N. Nyhus Street Westport 3/1812009 09ASB002631 AD 31512009 400 W 8th St Aberdeen 3/2012009 09ASB002632 AD 3/512009 322 South Birch St McCleary 3/19/2009 09ASB002633 RC 3/5/2009 182 Mt Pleasant Rd Port Angeles 3/23/2009 Friday, March 06, 2009 Page 2 of 2 . . M -42 . . . . Demolition Permit Status Report Permit# Rec'd Staff Address City Status Asb Survey Asb Permit # 08DEM001978 1/28/2008 RTM W 570 Lalu Nahwatzel Shelton 0 ASS 08DEM002002 2/26/2008 SS 2006 South Say road Olympia Dean Phillips did not provide name of ~ ASS 08DEM002004 3/3/2008 MS 315 N. Newton Oakville Customer said Srad Wilson complet ~ ASS 08DEM002006 3/4/2008 MS 2260 Division Street NW, (16 carports) Olympia Pictures brought In showing 16 carpo 0 ASS 08DEM002016 3/10/2008 SS 13542 Solberg Street Yelm 0 ASS 08DEM002018 3/11/2008 AD 2929 Nature Lane .Tenino ~ ASS 08DEM002021 3/13/2008 SS 19001 Melon Street Rochester may be training fire, Robert Scott, Ro ~ ASS 08DEM002022 3/13/2008 SS 7248 Capital Soulevard Tumwater ~ ASS 08DEM002028 3/19/2008 MS 2169 South Sank Road Oakville Fire training, but no training with De ~ ASS 08DEM002033 3/25/2008 SS 419 Linwood Avenue SW Tumwater Tumwater School has to bid on this p ~ ASS 08DEM002036 3/2812008 MS 26810 Park Ave Ocean Park ~ .J ASS 08DEM002037 3/28/2008 MS 116 North Newell St Aberdeen City.ordered demolition-fire damaged 0 ASS 08DEM002038 3/31/2008 MS 7500 Henderson Slvd Olympia ~ ASS 08DEM002044 4/7/2008 AD 35846 W. Highway 101 Lilliwaup No asbestos survey included. Kell 0 ASS 08DEM002046 4/7/2008 AD 16649 100th Court SE Yelm Customer will bring by pictures 0 ASS 08DEM002051 4/9/2008 SS 13231 NE Northshore Road Selfalr 0 ASS 08DEM002052 4/10/2008 SS 5326 Littlerock Rd SW Olympia Demolishing the old Girl Scout buildi ~ ASS 08DEM002061 4/22/2008 AD 19001 Melon St SW Rochester 0 ASS 08DEM002065 4/28/2008 MS 2620 Country Club Rd Olympia 4/28/08 - applicant has not yet chose ~ ASS 08DEM002073 5/6/2008 MS 6755 Pattison Lake Drive Se Lacey Emergency demo. per Mike. Mike ha 0 ASS 08DEM002090 5/20/2008 SS 16312 Pleasant Seach Drive SE Yelm Customer did not put in start/finish d ~ ASS 08DEM002093 5/22/2008 RTM 309 E. Young Street Elma ~ ASS 08DEM002095 5/28/2008 AD 917 Turner Shellon Will call in completion date. Kle. Cu 0 ASS Friday, March 06, 2009 Page 1 of 4 M -43 Permit# Rec'd Staff Address City Status Asb Survey Asb Pennit # 08DEM002098 5/29/2008 RC 173 West Bell Street Sequim ~ ASB 08DEM002101 5/30/2008 RTM 1145 Summit Avenue South Bend ~ ASB 08DEM002102 5/30/2008 SS 7522 Libby Road Olympia 0 ASB 08DEM002105 6/3/2008 MS 200 W. Dimming Road Shelton Asbestos project completed 6/2/0B p ~ ASB OBDEM002111 6/6/2008 SS 902 Yelm Highway Se Yelm Asbestos survey in the works. Kle 6 ~ ASB OBDEM002112 6/6/2008 RTM 616 Sherman St Olympia Olympic Salvage will be doing to dem l0 ASB OBDEM002117 6/10/2ooB AD Lansky Harstine Island Government ordered demolition. Kle 0 ASB OBDEM002126 6/16/2008 SS 3131 Maytown Road SW - Lilllerock Fire Statio Olympia Client will call in demo. contractor. KI ~ ASB 08DEM002129 6/18/2008 SS 101 Boulevard Long Beach ~ ASB 08DEM002135 6/27/2008 AD 207 Ludlow Bay Road Port Ludlow No asbestos present. Kle - Need $ - ~ ASB 08DEM002139 7/112008 MS 15 West Lake Forest Lane Shelton Survey is in the works. Kle 0 ASB 08DEM002140 7/2/2008 1.124 Summit South Bend 0 ASB 08DEM002141 7/3/2008 AD 8621 Thuja Ave SE (po box 933, roy, wa 9B5BO Yelm waiting on survey results to see if the 0 ASB OBDEM002142 7/3/200B MS 126 Main St SE I !waco No fees were received 07/03/0B djm 0 ASB OBDEM00214B 7/9/2008 SS 1600 Sleater Kinney Road Lacey 0 ASB 08DEM002151 7/11/2008 MS 126 Main Street Ilwaco No indication that asbestos project c 0 ASB OBDEM002152 7/11/2008 SS 1738 Summit Lake Olympia On. hold until asbestos is permllled a 0 ASB OBDEM002160 7/15/2008 MS 40 Strawberry Lane Nordland Will send In pictures of house. Kle 0 ASB 08DEM002161 7/15/2008 MS 420 W. Enterprise Road Shelton ~ ASB OBDEM002164 7/17/2008 MS 2000 Bower Street Raymond 0 ASB 08DEM002166 7/21/200B MS 2nd & Washington Lomg Beach ~ ASB 08DEM002167 7/21/200B MS 1521 Washington avenue Long Beach asbestos in the silver coat - need per ~ ASB 08DEM002171 7/25/200B SS 3039 Hoffman Road Se Olympia Survey submilled by Dave Thomas a ~ ASB 08DEM002174 8/4/200B RC 116 N. Lilac #3 Port Angeles applicant presented receipt for asbes l0 ASB 08DEM002175 8/5/2008 RC 23B203 Highway 101 Port Angles l0 ASB Friday, March 06, 2009 Page 2 of 4 . . M -44 . . . . Perm it# Rec'd Staff Address City Status . Asb Survey Asb Permit # 08DEM002176 8/6/2008 MS 2118 E. 3rd Avenue Port Angeles ~ ASB 08DEM002180 8/13/2008 MS 1400 276th Place Ocean Park 55.8/15/08 called bob bogar. The su ~ ASB 08DEM002181 8/13/2008 SS 7028 Budd Street NW Olympia ~ ASB 08DEM002182 8/14/2008 RC 121 Cook Avenue Port Townsend D ASB 08DEM002185 8/19/2008 MS 522 Broadway South Bend D ASB 08DEM002188 8/25/2008 MS Malis Landing Road Raymond D ASB 08DEM002193 9/212008 RC 212 Lewis Road Port Angeles ~ OBASS0024B2 08DEM002194 9/3/2008 MS 519 Simpson Avenue . Hoquiam Waiting for asbestos job to be compl D ASB 08DEM002197 9/10/2008 MS 6302 V Place Long Beach D ASB 08DEM002204 9/17/2008 SS 282332 Highway 101 Port Townsend Applicant submitted old(er) notificatio 0 ASS 08DEM002207 9/19/2008 MS 2319 West 6th Aberdeen 9/19/08 - calied said they are waiting ~ ASB 08DEM002210 9/25/2008 MS highway 101 Mile post 39, Possibly 6462 or 645 bay center Mr. Hoppe came in and said that the D ASS 08DEM002219 10/7/2008 SS 3025 Meridian Rd NE Olympia 2 buildings on property D ASB 08DEM002227 10/20/2008 MS 26709 Vernon Avenue Ocean Park Non NVLAP lab but it is a renovation ~ ASB 08DEM002229 10/20/2008 AD 2633 Westwind Drive NW Olympia ~ ASB 08DEM002235 10/23/2008 AD 1216 S. Evans Street Aberdeen ~ ASB 08DEM002239 11/4/2008 SS 1603 Fones Rd Lacey waiting on survey 0 ASB 08DEM002240 11/6/2008 MS 115 Ward Creek Raymond The house has been burned In a fire. D ASS 08DEM002244 11/10/2008 11629 Endicott Road SW Olympia Survey was obtained. D 08ASB002546 08DEM002245 11/10/2008 MS 4802 14th Ave SE Lacey house burned down. Will be rebuildi D ASB 08DEM002247 11/13/2008 AD 631 NE Larson Lake Road Selfair D ASB 08DEM002248 11/13/2008 SS 5722 Sleater Kinney Road Olympia ~ OBASB002550 08DEM002249 11/17/2008 RC 73 Gold Street Sequim ~ ASB 08DEM002250 11/17/2008 AD 2120 Black Point Road Brinnon D ASB 08DEM002251 11/17/2008 SS 15244 Strawn Lane SE Tenino D ASS' Friday, March 06, 2009 Page 3 of 4 M -45 Permit# Rec'd Staff Address City Status Asb Survey Asb Permit # 08DEM002253 11/18/2008 MS 3120 Highway 105 Westport D ASS 08DEM002260 12/2/2008 AD 1066 Franklin Street SE Olympia ~ ASS 08DEM002265 12/5/2008 AD 8900 Libby Rd NE Olympia wailing on Asbestos Survey - Dan Ve D ASS 08DEM002272 12/23/2008 MS N. 15th N. Washington Street Long Seach 0 ASS 08DEM002273 12/24/2008 SS 3539 81 st Ave SW Olympia Chris Driscoll called 12/31/08. Contr D ASS 09DEM002276 1/6/2009 HC 64 Lake Aldwell Road Port Angeles ~ ASS 09DEM002277 1/912009 RC SR101 Dosewallips River Bridge Srinnon ~ ASB 09DEM002278 1/14/2009 AD 2120 Black Point Road Brinnon ~ ASS 09DEMOO2287 2/2/2009 RC 131 Shore Drive Port Ludlow 0 09ASB002602 09DEMOO2288 2/2/2009 AD 2425 Marvin Road Lacey ~ ASS 09DEMOO2290 2/4/2009 MS 244 Robert Gray Drive IIwaco No asbestos on site. Invoiced Wa. St ~ ASS 09DEMOO2292 2/11/2009 MS 29615 M. Place Ocean Park ~ ASB 09DEMOO2293 2/12/2009 AD 1018 Taft Street Port Townsend 02/12/09 AD need actual lab results. ~ 09ASS002615 09DEM002296 2/18/2009 RC 250 Janson Road Nordland ~ ASS 09DEMOO2297 2/19/2009 MS 2 Sarley Lane Menlo this will probably be a tralnlg fire for t ~ ASS 09DEM002300 2/23/2009 SS 1718 Jones Road Shelton D ASS 09DEM002301 2/2312009 MS 1309 May Avenue Shelton ~ ASS 09DEM002302 2/24/2009 AD 1542 Dan Kelly Road Port Angeles ~ ASS 09DEM002303 2/25/2009 AD 409 35th Street Port Townsend 0 ASS 09DEM002304 2/26/2009 MS 322 3rd Street Shelton ~ ASS 09DEM002305 2/27/2009 MS 1403 253rde Place Ocean Park ~ ASS 09DEM002306 3/2/2009 RC 1212 South 3rd Sequim On 3/3/09 I advised Ben Andrews of ~ ASS 09DEM002307 3/2/2009 SS 600 Lilly Road SE Olympia ~ ASS 09DEM002308 3/2/2009 SS 3721 & 3723 Royal Street SE Olympia ~ ASS . 09DEM002309 3/4/2009 AD 1605 WE. 2nd Street Aberdeen ~ ASS Friday, March 06, 2009 Page 4 of 4 . . M -46 . . . . Current ORCAA Land Clearing Burn Permit FlreDlstrict Expiration # Legal Desc Burn Site Address City Last Name CompanyName Phone CFD #1, Forks/Beaver 3/21/2009 2838 Sec16T28R13W 23 Trout Avenue Forks Glover ........u~.__. 808 US Highway 101 (360) 374-0747 -----~....._- (360) 461-5271 ~.\ll.~"'~" (360) 533-0708 CFD #5, Clallam Bay/Seklu 3/20/2009 2837 Sec10 T32R13w 83 Cowan Road Seklu Pederson Cosmopolis Fire 3/21/2009 2840 Sec06 T16R08e Department ~~.. East Jefferson Fire 3/27/2009 2845 Department Cosmpolis Cotton 164 Julian Street Port Townse Parrish (360) 670-3895 GHFD #14, Markham/Ocosta/Bay 3/7/2009 2828 5 Oregon Lane Aberdeen Henry 4/2/2009 2849 4 Wright Avenue Aberdeen Schroeder Grays Harbor Fire District #14 (360) 648-0012 (360) 648-2366 GHFD #15, Cosmopolis 7/15/2009 2819 776 US Highway 101 Cosmopolis Chapin Plastics West, Inc. (360) 538-0115 .<llt.L........M.~~ (360) 310-0775 ~~'J'.~'lI'ln<\l'''!IIr.'1I'~~_~~~....",.~.\61l.."-,,.. GHFD #2, Montesano/C.P. 3/29/2009 2846 Sec11 T18R07W Brdy -~- JFD #1, Chimacum ._-==.ura=.-_ 3/11/2009 2831 4/1/2009 2848 Sec19 T30R01W 76 Schafer Meadows Lane Montesano Hewitt N. ----=--~ 5413 SR 20 Port Townse Kithcart 1432 Blue Hili Court Port Townse Stewart Landmark Excavating Stewart Excavating (360) 379-6652 (350) 385-2220 (360) 732-7126 Ul I~. (360) 796-4603 (360) 670-1217 JFD #2, Quilcene 3/27/2009 2844 Sec03 T27R02W 364 River Ridge Road Quilcene Brinnon Bauman JFD #4, Brlnnon 3/26/2009 2842 Green Mountain Road Johnston Brinnon General Constractors John Wayne Tree Service 4/4/2009 2850 Sec07 T26R01W 704 Canyon Road Brlnnon Wayne II:>.. ~. ~.__"h.~_~"__ JFD #5, Discovery Bay , ~--- Franson Trucking and (360) 821-9262 Excavating 3/21/2009 2839 219 Middle Point Road Port Townse Franson ~~~~-p- ,. ~_.~~ l_ ~_.. _'~~~~'_h n~AhA"h__A~_~'~'___MM....l\U.,t:~~.....__...._.w_... ~~. ~._4_ _ N." . __ ..__._,.._"~_.~~ ~____ _..M...~_.._ _ .__~..._..__......_._~._...~ _ _. J.___.t:::e'~~\'I:l':t.lt=fti'!:MI~~~~ McCleary Fire Department 3/8/2009 2829 Sec05 T11R18W 904 W.Simpson Avenue McCleary Birindelll (360) 470-1367 Itl_-..........~..-._-=- ~..~.__,~~".,....,.,."_.n.~"_"~...............__l<~~,,~~....-._~_..ll<IfI"'<ni:~~~___ TFD #11, L1ttlerock 3/11/2009 2827 Sec22 T16R02W 236 156th Lane SE Tenlno Morris (360) 264-5545 3/11/2009 2826 10019 Dempsey Lane SW Olympia Dilworth DOC Construction (360) 352-7163 ..... - TFD #13, Griffin 3/25/2009 2841 6121 54th Avenue NW Olympia Skillman (360) 791-0082 -_wn'S."l'l!'~.lWll_~MclIW'l,'lff,.W.I_~~~~lb.""'G\W~=.~A~~~~~~:lI':lr'llT'/'"r. ~~~~_IIO.. _~~ TFD #2, Yelm 411/2009 2847 14911 Maple Ridge Lane Yelm Hauge Howards Construction (360) 791-6774 and Excavating Friday, March 06, 2009 M -47 FireDlstrlet Expiration # Legal Dese Burn Site Address City Last Name CompanyName Phone "Il'__...___" ~1lcI j ~ ~ _t'd_ J. ........---- ~...........--- -....- TFD #3, Lacey 3/11/2009 2830 4804 Center Lane NE Olympia Claridge 3/11/2009 2832 Sec03 T17R01W 6140 Kiel Court SE Lacey Trapp 3/19/2009 2836 4828 Center Lane NE Olympia Martinek ~........--....--------""""""'~~'''--'''''_... ,........-.........-...-...::-- .,,'"""..-....-...,..~ TFD #6, East Olympia 3/11/2009 2833 Sec25 T17R02W 10430 Nyla Lane SE Olympia Bills ~~_.,'_ y~_~~,,:?,__V__\l'(_ ~.:; ~"'lt":S~~~ -- TFD #9, McLane 3/14/2009 2835 Sec24 T1BR03W 5615 12th Avenue SW Olympia 3/26/2009 2843 3512 Country Club Drive Olympia NW ----- --..-- (360) 789-3707 (360) 459-0561 (360) 412-9215 ....~Il~ll!ll_"""'~_ICl<>O!l'O<~_"""'" (360) 507-1343 _ _~~-" _ ":'~_~Il_ (253) 720-3933 Greg's Landscaping (360) 357-4283 - ---- Cimino Grant Friday, March 06, 2009 . . M -48" . . . . OLYMPIC REGION CLEAN AIR AGENCY RESOLUTION NO: 247 Amendment #003 to Fiscal Year 2009 Bud2et WHEREAS, the Fiscal Year 2009 Budget for 01,. been previously approved, and ' WHEREAS, the Legislature provided Was Stove replacements in the FY09 Supplemental Budg WHEREAS, the ORCAA has been awarded a $ for administering a Wood Stove Ch of Ecology (DOE), and WHEREAS, the funding will provide heavily-polluting, uncertified wood stoves devices in Lacey, Olympia, and Tumwater, WHEREAS, the grant will h 30,2009, and e the Fiscal Year 2009 Budget. NOW, T approves the funds from YED that the ORCAA Board of Directors . cal Year 2009 Budget and the acceptance of ORCAABoard of Directors: Approved and signed on this 11th day of March 2009. M -49 OLYMPIC REGION CLEAN AIR AGENCY 2940-B Limited Lane NW, Olympia WA 98502-6503 Consent Agenda to Board of Directors Meeting WARRANTS ISSUED & SUBMITTED FOR THE PERIOD February 10, 2009 through March 10,2009 ~. ~ FUIUI: Warrant #'s: Scheduled Payment Date: Issue Amount 6471 63001925 - 63001928 February 13 $4,336.98 ORCAA started 63001929 - 63001954 February 13 $43,071.78 issuing their own warrants 63001955 - 63001958 February 25 $6,477.27 October 2007. 63001959 - 63001982 February 25 $6,762.58 63001983 - 63001990 February 27 $5,492.10 63001991 - 63001993 February 27 $307.00 280754 - 280770 Payroll - February $90,367.00 4861,4862,4851 Benefits $29,914.26 . . \ Auto - Mo. Wire Transfer February '09 - T.C. Accounting Charge $168.42 63001994 March 6 $48,495.31 Total Expenditures This Period: $235,392.70 . JOURNALXLS 3/912009 OLYMPIC REGION CLEAN AIR AGENCY Check Register For the Period From Feb 10.2009 to Mar 10.2009 Filter Criteria includes: Report order is by Date. ..... L{) . I Checl< # Date Payee Amount :2: 63001925 2113/09 A~I Chimney Sweep & Pressure 2,586.98 Woodstove Change-Out Program 63001926 2113/09 C & C Clean Sweep 500.00 Woodstove Change-Ollt Program 63001927 2113/09 Olympia Fireplace Supply Inc. 500.00 W oodstove Change-Out Program 63001928 2/13/09 Sunset Air Incorporated 750.00 Woodstove Change-Out Program 63001929 2/13/09 Attorney & Notary Supply 100.00 License & Subscriptions 63001930 2/13/09 Bean Gentry Wheeler & Peternell, PLLC 867.50 Attorney 63001931 2/13/09 Capitnl Business Machines 12,717.76 Copier Machine Purchase 63001932 2113109 CenturyTel 101.98 Telephone 63001933 2/13/09 Department oflnfonnation Services 344.29 Telephone 63001934 2/13/09 Department of Ecology 144.00 CPO 63001935 2113/09 Department of Personnel 550.00 Training 63001936 2113/09 Department of Printing 1,287.86 Copying 63001937 2113/09 Kathy Embody 198.78 Office Supplies 6300 1938 2/13/09 Employment Security Dept. 25.00 License & Subscriptions 63001939 2/13/09 Enduris Washington 137.00 Insurance 63001940 2113/09 Matrix 116.29 Telephone 63001941 2113/09 Honda Auto Center of Bellevue 23,490.00 V chicle Purchase 63001942 2/13/09 Mountain Mist Water 58.25 Office Supplies 63001943 2/13/09 Dan Nelson 122.00 Travel Reimbursement 63001944 2/13/09 North Pacific Electric, Inc. 239.35 Office Bldg. Maintenance 63001945 2/13/09 Office Depot 327.20 Office Supplies 63001946 2/13/09 Olympia Supply Co. Inc. 24.75 CPO 63001948 2113/09 Olympic Telephone 818.42 Office Bldg. Maintenance 63001949 2/13/09 Puget Sound Clean Air Agency 293.00 Public Education 63001950 2/13/09 Puget Sound Energy 484.38 Office Utilities 63001951 2/13/09 ReachOne Internet 109.95 Telephone 63001952 2/13/09 Thurston County Treasurers Office 7.58 Taxes 63001953 2/13/09 Trinity Consultants. Inc. 95.00 Training 63001954 2/13/09 Verizon Wireless, Bellevue 411.44 Telephone 63001955 2/25/09 Black Hills, Inc. 750.00 W oodstove Change-Out Program 6300 1956 2125109 Capital City Stove 3,250.00 Woodstove Chnnge-Out Program 63001957 2125/09 Olympia Fireplace Supply Inc. 1,727.27 Woodstove Change-Out Program 63001958 2125/09 Sunset Air Incorporated 750.00 Woodstove Change~Out Program 63001959 2/25/09 Bank of America 2,369.80 Agency Credit Card 63001960 2/25/09 CenturyT el 24.57 Telephone 63001961 2/25/09 City of Olympia 578.97 Office Utilities . 63001962 2125/09 Daily World 52.00 Legal 63001963 2125/09 Dept. of General Administration 50.00 License & Subscriptions 63001964 2/25/09 Department of Licensing 116.00 License & Subscriptions 63001965 2125/09 Howard Doherty 162.00 Board Per Diem 63001966 2/25/09 Fed Ex 39.16 Postage 63001967 2125/09 Ross Gallagher 92.90 Board Per Diem 6300 1968 2/25/09 Lynn Harding 60.50 Training 63001969 2125109 Clay Harwood 128.10 Board Per Diem 63001970 2125/09 Phil Johnson 50.00 Board Per Diem 63001971 2125/09 Grant Munro 154.25 Board Per Diem 63001972 2/25/09 Pioneer Fire & Security 93.00 Office Bldg. Maintenance 63001973 2/25/09 Progressive Business Publications 195.50 License & Subscriptions 63001974 2125/09 PUD#I ofClallam County 126.07 CPO 63001975 2125/09 Qwest 119.29 Telephone 63001976 2/25/09 R.M. Young Company 311.28 CPO 6300 1977 2125/09 Stephanie Sears 305.00 Travel Reimbursement 6300t978 2/25109 Sunrise Pest Management, Inc. 64.23 Office Bldg. Maintenance 63001979 2125/09 Sunset Air Incorporated 676.96 Office Bldg. Maintenance 6300 1980 2/25/09 Tags Awards & Specialties 58.53 Office Supplies 63001981 2125/09 Jonathan Trout 895.72 Professional Services 63001982 2/25/09 Terry Willis 38.75 Board Per Diem 63001983 2127/09 Accomplishment Coaching, LP 2,580.00 Training 63001984 2127/09 Capacity Provisioning Inc. 35.00 Telephone 6300 1985 2127/09 CPI, Ventures LLC 299.00 Rent. 6300 t986 2127/09 Alarm Center, Inc. 40.00 Alarm Monitoring 63001987 2127/09 Clay Harwood 6.10 Board Per Diem 63001988 2127/09 lan-Pro Cleaning Systems ofPS 210.00 Janitorial Services 6300 1989 2127/09 Dan Rydholm 2,122.00 IT Consul1ant 63001990 2127/09 WilIapa Community Dev. Assn. 200.00 Rent 63001991 2127/09 Mark Moore 143.00 Travel Reimbursement 63001992 2127/09 Life Safety Council of Region One 50.00 Training 63001993 2127/09 James Werner 114.00 Travel Reimbursement 280754-280770 2127/09 Payroll & Benefits J 20,2g 1.26 Payroll & Benefits AutoTransfer 2127/09 Thurston County Auditors Office 168.42 Accounting Fee 6300 I 994 3/6109 Cummins Northwest, LLC 48,495.31 School Bus Retrofit Program Total 235,392.70 . 3/9/2009 at 9:04 AM Page: 1 NSR and AOP Summary Report . Report for all NSR and AOP revision applications currently pending and applications finalized between 02/06/2009 to 03/06/2009 Business Name Insp Eng NOC# Location Project Description Date Final Xcld 7 -ELEVEN 24379 - MARKET MS JTK 08NOC637 ABERDEEN remove stage II vapor 0 recovery system. 2/6/09 - Created draft FD file. 2/11/09 - AD for Part 63, Subpart CCCCCC BELFAIR CLEANERS MS GDL 08NOC650 BELFAIR install dry cleaning 0 machine BROWN MINNEAPOLIS MS GDL 09NOC654 ELMA install paint and grit 0 TANK (ELMA) blasting booth CITY OF SEQUIM, DEPT. RC GDL 09NOC660 SEQUIM install a 500kW 0 OF PUBLIC WORKS - emergency generator WWTP and increase WRF capacity from.80 mgd to 1.67 mgd DELHUR INDUSTRIES INC RC 09NOl656 PORT place portable rock 0 ANGELES crusher and rock screening equipment O. DELHUR INDUSTRIES INC RC 09NOl657 PORT place portable rock ANGELES crusher and screeing equipment EXTREME AUTO LLC AD JTK 09NOC661 SHELTON install a spray paint booth 0 FOREST FUNERAL AND SS JTK 09NOC662 OLYMPIA upgrade crematory 0 CREMATORY system GRAYS HARBOR ENERGY RTM MVG 08NOC636 ELMA D. LLC GRAYS HARBOR PAPER LP RC GDL 08NOC607 HOQUIAM install and operate a fuel 0 dryer HOLROYD CO. INC - AD GDL 08NOC594 LACEY remove baghouse type 0 NISQUALL Y dust collection and install cartridge type HOWARDS PRESTIGE SS GDL 08NOC647 LACEY install dry cleaning 0 CLEANERS machil')e JIFFY CLEANERS RC JTK 09NOC653 PORT replace perc dry cleaning 0 ANGELES machine with Eazy Clean EC400 machine KPLY RC MVG 08AOP640 PORT renew AOP permit 0 ANGELES Friday, March 06, 2009 Page 1 Of. M -52 . Business Name Insp Eng NOe# Location Project Description Date Final Xcld LAZY J TREE FARM RC GG 07NOC556 PORT install tub grinder, 0 ANGELES screens; excavator, loader, etc. for composting operation L1NE-X OF OLYMPIA SS JTK 08NOC600 TUMWATER install. booth for truck bed 0 liner MASON COUNTY DEPT OF SS JTK 09NOC659 SHELTON install new gasoline 0 PUBLIC WORKS dispensing facility MASON COUNTY FOREST MS JTK 06NOC479 SHELTON construct a lumber mill 0 PRODUCTS LLC (after the fact approval) MILLCREEK AUTO BODY & RC JTK 08NOC584 FORKS install paint spray booth 0 PAINT MILLERS QUALITY AD GG 08NOC614 GRAPEVIEW install a spray booth 0 CABINETS NIPPON PAPER RC JTK 08NOC645 PORT Add De-ink plant drum 0 INDUSTRIES USA CO L TD ANGELES pulper rejects to list of items to be burned at the NO.8 power boiler OLYMPIC PANEL RC JTK 08NOC616 SHELTON install a natural gas-fired 0 PRODUCTS LLC boiler (33.6 MMBtu/hr) PANELTECHINT.LLC JAW GG 08NOC648 HOQUIAM install 2 treater lines, 1 0 reactive thermal oxidizer, . 1 composit press and a 3mil btu hot oil boiler RUDDELL LEASE SALES RC JTK 09NOC655 PORT install spray in bedliner 0 INC ANGELES booth RYANS AUTO DETAILING & SS JTK 08NOC602 LACEY install booth for truck bed 0 SPRAY ON VORTEX liner BEDLlNER SANDQUIST CABINETS RC GDL 08NOC610 BRINNON install a spray booth 0 SHEARER BROS CHIPPER SS JTK 08NOl603 SHEL TON install and operate chip 0 LLC mill and log yard SI CUSTOMS SS JTK 08NOC631 OLYMPIA operate an auto body 0 spray coating facility SIERRA PACIFIC RTM GG 08AOP625 ABERDEEN application 0 INDUSTRIES - LUMBER MILL STRETCH ISLANO FRUIT MS GDL 08NOC617 ALLYN 0 COMPANY WESTPORT SHIPYARD - RC GG 09MOD658 PORT modify Condition #5 of 0 CABINET SHOP 1050 ANGELES 08NOC591. BUILDING WESTPORT SHIPYARD INC RTM GDL 07AOP575 WESTPORT renewal application 0 . Friday, March 06,2009 Page 2 of3 M -53 Business Name Insp Eng NOC# WESTPORT SHIPYARD INC RTM GDL 08NOC627 Location WESTPORT Project Description modify VOC limit from 32 tons per year to 40 tons per year Date Final XCld. o . Friday, March 06, 2009 Page 3 Of. M -54 . . . OLYMPIC REGION CLEAN AIR AGENCY RESOLUTION NO: 246 Amendment #002 to Fiscal Year 2009 Bud2et WHEREAS, the Fiscal Year 2009 Budget for Olympic Region Clean Air Agency has been previously approved, and WHEREAS, the ORCAA received funds as a result of a penalty assessment from Ocean Protein and, WHEREAS, a portion of the penalty assessment was allocated to fund an air pollution reduction program in the City of Hoquiam with an amount not to exceed $75,000, and WHEREAS, the funding will reimburse the city for two electric vehicles, a lawn mower exchange program, and an asbestos abatement program. NOW, THEREFORE, BE IT RESOLVED that the ORCAA Board of Directors approves the Amendment of $75,000 to the Fiscal Year 2009 Budget and the payment of funds to the City ofHoquiam. Presented by: ORCAA Board of Directors: Mark Goodin Interim Executive Director Approved and signed on this 11th day of March 2009. M -55 I VPN (REMOTE ACCESS) 02/2009 I. POLICY A "Request for Remote Access Form" must be filled out for each employee who will use remote access and be approved by the Network Administrator, Employee's Supervisor, or the Executive Director. The Network Administrator may disapprove access based on employee history of compliance with applicable polices. Approval of remote access does NOT constitute approval for telecommuting - please see your supervisor or director to setup a telecommuting agreement. Employees must comply with ORCAA policies governing use of computer resources and all other applicable ORCAA rules and policies while they are connected to the ORCM network, whether they are in ORCAA's office or using remote access. Employees will access information or use ORCAA computer systems only in a manner consistent with their job duties. . Each user of a computer system covered by this policy is responsible for: . Practicing sound logon/password management . Securing data based on the sensitivity of the data . Not allowing "trusted" or "open" access to a system without approval of the Network Administrator . Not installing software from the Internet or other sources on an ORCAA computer without approval of the IT Coordinator . Having and using up-to-date anti-virus software on any computer using remote "access to assure maximum protection from imported viruses Employees are responsible for configuring and troubleshooting their own home computer for remote access . use. In addition, ORCAA does not pay for employees' phone lines, printer cartridges, paper, etc. and is not responsible for the ergonomic equipment of employees' home workstations. . Notification of changes in an employee's status, such as leaving the agency, being placed on extended leave, or suspension/termination of acc~ss to other ORCAA resources must be communicated to the Network Administrator as soon as it is known; preferably 7-14 days prior to the change occurring. Disciplinary action includes but is not limited to disconnection from or denied access to ORCAA systems. . M -56 . PUBLIC WORKS CONTRACT STATUS REPORT April 2009 (COSTS SHOWN INCLUDE APPLICABLE TAXES) PROJECT CONSTR. ORIGINAL PREVIOUS CHANGE REVISED TITLE BUDGET CONTRACT CHANGE ORDERS CONTRACT AMOUNT ORDERS LAST MONTH AMOUNT EUGA Sewer, 05-30 $5,000,000 $4,610,315.86 $421,541.73 $0.00 $5,031,857.59 Gateway, 97-20 $8,500,000 $7,970,200.00 $470,563.00 $0.00 $8,440,763.00 8th St. Bridges, 02-15 $20,000,000 $18,416,067.20 $247,335.80 $0.00 $18,663,403.00 Remote Substation $70,000 $53,983.20 $2,250.00 $0.00 $56,233.20 Monitoring, CL03-07 Olympic Discovery $93,395 $85,675.00 $0.00 $0.00 $85,675.00 Trail Paving, TR07-07 E1wha Power $200,000* $173,440.00 $0.00 $0.00 $173,440.00 Distribution Relocation *Fully reimbursed by federal government CONTRACTS/PURCHASE ORDERS UNDER $25000 APPROVED BY CITY MANAGER CONTRACTOR CONTRACT OR VENDOR / PO # DESCRIPTION DATE AWARDED AMOUNT * Small Works Roster Contract CONTRACTOR CONTRACT DESCRIPTION DATE AWARDED AMOUNT OR VENDOR /PO# (tax included) CONTRACTS OVER $15,000 UPCOMING PUBLIC WORKS CONTRACTS (NEXT 30 DAYS, ESTIMATED DATES SHOWN) PROJECT ADVERTISE BID OPENING START END TITLE FOR BIDS CONSTRUCTION CONSTRUCTION . M -57 N:\CCOUNCIL\FINAL\4-09 Monthly Contract Status Report.doc PUBLIC WORKS GRANT & LOAN STATUS REPORT April 2009 PROJECT PROJECT GRANT/LOAN GRANT MATCH OR AWARD STATUS DESCRIPTION COST SOURCE & COST LOAN DATA LISTING Peabody Street $900,000 American Recovery Grant, no match March 2009 Plans and Specs Reconstruction, 5th - and Reinvestment required being finalized 8th, and Ennis to Act, through Liberty WSDOT - $316,000 CSO Phase 1 Projects, $11,800,000 PWTF Loan - 0.5%, 20-Yr, January 2008 A warded by PWB Construction Construction Loan 15% and loan agreement $10,000,000 ($1.8M) local match signed CSO Phase 1 Projects, $8,600,000 Puget Sound Grant and/or loan - N/A Submitted to PSP; Construction Partnership or local match will be request for funding DOE Toxics PWTF loans match Cleanup Sidewalks $260,000 WSDOT Ped & Sch Grants, no matching March 2008 Grant awarded; 16th, G-Stevens Design underway, construction this year Dry Creek Bridge for $700,000 RCO Grant 50% grant match of City notified Final grant funding Olympic Discovery total cost for property 8/22 that approval expected Trail acquisition and project is early 2009 with trail/bridge ranked 4th out passing of State construction of 36 projects Budget BRAC: Centennial: DOE: DWSRF or SRF PSP PWB:. PWTF: RCO: SAFETEA-LU: TIB, AlP or PSMP WSDOT Ped & Sch: 4-09 Monthly Grants & Loans Report . Bridge Replacement Advisory Committee DOE administered grant Iloan funding for water quality improvement projects . Department of Ecology Drinking Water State Revolving Fund or State Revolving Fund Puget Sound Partnership Public Works Board, administers the PWTF Program Public Works Trust Fund Recreation and Conservation Office Safe, Accountable, Flexible, Efficient, Transportation Equity Act, a Legacy for Users. WSDOT administered federal highway grant funding for inter-modal transportation projects. Transportation Improvement Board, Arterial Improvement or Pedestrian Safety and Mobility Programs WSDOT administered grant programs for Pedestrian & School Route safety improvements M -58 . EXECUTIVE SESSION Date: AflJ,/ 7/ or Expected length of session:;;;< 0 m,~ Is action expected following the sesSion:~ Reason for Executive Session: To consider matters affecting national security. To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. _ To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. _ To review negotiations on the performance of public bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. _ To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company. _ To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge. _ To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body ?f salaries, wages, an~ other conditions of employment to be generally applied within the agency sPflH:occur in a me.~ti)J:g open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. _ To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public. ~ To discuss with legal counsel representing the agency matters relating to agency enforcement ~, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a pmiy, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Closed session under RCW 42.30.140: _ To discuss proceedings concerned with the formal issuance of an order granting, suspending, revoking, or denying any license, permit, or certificate to engage in any business, occupation, or profession, or to receive a license for a sports activity or to operate any mechanical device or motor vehicle where a license or registration is necessary; or _ Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties as distinguished from a matter having general effect on the public or on a class or group. _ Matters governed by chapter 34.05 RCW, the Administrative Procedure Act. _ Collective bargaining session with employee organization, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement or a portion of a meeting which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the negotiations or proceedings while in progress. Time session began: ~ : JO Was session extended by announcement: 1~5 ? ~ S-Q /b~ (0 If so, when: Time session ended: May~/ ~ y ~-'-<-"--" &~~. ~A City Clerk - fJ ff~d'(J .. CC- t<~f; ~~~ &kPl~ / (7 I~e-) S'tc:/(/e..- ~rr ;t! e- (;1' G:\LEGAL\FonnsIEXECUTIVE SESSION-IO-I 7-05wpd