HomeMy WebLinkAboutAgenda Packet 04/14/2003pORTANGELES
WASHINGTON, U.S.A.
AGENDA
CITY COUNCIL MEETING
321 EAST FIFTH STREET
April 14, 2003
REGULAR MEETING - 6:00 p.m.
A. CALL TO ORDER - Regular Meeting (6:00 p.m.)
ROLL CALL -
PLEDGE OF ALLEGIANCE -
Bt
PUBLIC CEREMONIES, PRESENTATIONS
AND PROCLAMATIONS
National Maritime Day - May 22, 2003
1 I Read Proclamation
WORK SESSION
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS (By Council, Staffor Public) AND
PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of the
public to speak to the City Council about anything not on the agenda, please keep comments to 5-10 minutes.)
FINANCE
1. Brown & Caldwell Contract
2. Downtown Watermain/Sidewalks Phase III,
Project 00-19, Loan Application
CONSENT AGENDA
1. City Council minutes of April 1, 2003, and
special City Council meeting of April 9, 2003
2. Expenditure Approval List - April 4,2003 -
$691,491.06
3. Electronic Payments - April 4, 2003 -
$1,286,622.00
4. Cingular Wireless Lease at Shane Park -
Exemption from State Leasehold Tax
5. Appoint Parks & Beautification Commission
Board Members
F. CITY COUNCIL COMMITTEE REPORTS
AND CALENDAR
1. Discussion re: AWC Conference Travel
2. Review Council Calendar
G. ORDINANCES NOT REQUIRING PUBLIC
gn~.ARINGS
H. RESOLUTIONS
Approve Contract
Approve Loan Application
Approve Consent Agenda
Discussion
Review Calendar
~pri114, 2003
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
Port Angeles Cily Council Meeting
Page-1
OTHER CONSIDERATIONS
1. 2002 Year End Financial Report
2. Preliminary Subdivision - Madrona Woods,
Between 16t~ and 18e Streets west of"O"
Street: Proposal to develop a 19-unit single-
family subdivision in the RS-9, Residential
Single Family zone.
J. PUBLIC HEARINGS - QUASI-JUDICIAL
(7:00 P.M. or soon thereafter)
K. PUBLIC HEARINGS - OTHER
Serenity House CDBG Grant Close-out
L. INFOI$~ATION
1. City Manager's Reports:
· Water Quality Report (Page 85)
Accept Report
Continue to April 29th
Conduct Public Hearing
2. Clallam County Humane Society Report - March 31, 2003 (Page 91)
3. Parks, Recreation & Beautification Commission Meeting Minutes - March 20, 2003 (Page 95)
4. Planning Commission Minutes - March 26, 2003 (Page 99)
5. Board of Adjustment Minutes - April 7, 2003 (Page 107)
6. Public Works & Utilities Monthly Report - March 2003 (Page 113)
EXECUTIVE SESSION (As needed and determined by City Attorney)
ADJOURNMENT
G:~2'NCLPKTxAGENDALa, pr 14 2003 age,wpa
PUBLIC HEARINGS
Public hearings am set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, propoaec~
amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public headng in order to receive
public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek
public opinion through the public hearJng process.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
April 14, 2003 Port Angeles City Council Meeting Page - 2
pOR?ANGELES
WASHINGTON, U.S.A.
CITY OF PORT ANGELES
CITY COUNCIL MEETING
April 14, 2003
I. CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Wiggins
Councilman Braun
Councilman Campbell
Councilmember Erickson
Councilman Headrick
Councilmember Rogers
Councilman Williams
Staff Present:
Manager Quinn
~..]Attomey Knutson
--a Clerk Upton
O~4er Staff Present:
B. Collins
M. Connelly v,~
G. Cutler
D. McKeen __~
T. Riepe
Y. Ziomkowski
PLEDGE OF ALLEGIANCE:
Led by: _/~tl~_ ,'_0 _/Y~_ _ ~.___
WASHINGTON, U,S,A
CITY OF PORT ANGELES
CITY COUNCIL MEETING
Attendance Roster
DATE OF MEETING:
LOCATION:
April 14, 2003
City Council Chambers
April 21, 2003
Dear Mr. Reiss,
On behalf of the Port Angeles City Council I would like to extend our most
heartfelt sympathy to you on the recent loss of your son, Brendon, during
the military efforts to free the citizens of Iraq.
Sgt. Relss made the ultimate sacrifice for his Country - his strength,
courage, and bravery stand as a testament to the ideals of America and the
freedoms we so greatly cherish.
May God Bless you and your family during this very difficult time.
Most sincerely,
Glenn Wiggins
Mayor
321 EAST FIFTH STREET · POrT ANGELES, WA 98362-0217 · 360-417-4500
PROCLAMATION
NATIONAL MARITIME DAY
May 22, 2003
WHEREAS,
in peace and in conflict, ships and seafarers have held a special place in our nation's
history, being an extension of the Navy department, providing critical food, fuel and
supplies to Navy ships underway, keeping the fleet at sea mission ready. These ships,
also perform a myriad of special missions for the Department of Defense, from
surveying the world's oceans to supporting counter drug operations. MSC ships
preposition military equipment at sea near potential hotspots around the globe.
Finally, MSC ships provide last sealift of equipment and supplies for the Department
of Defense both in peacetime as well as in wartime; and
WHEREAS,
WHEREAS,
we as a people and as a nation owe a debt of gratitude to all who have served us.
During World War II more than 250,000 members of the American Merchant Marine
served their county, with more than 9,751 giving their lives, hundreds being detained
as prisoners of war and over 800 ships being sunk or damaged while providing every
imaginable range of supplies to the troops; and
every minute of every day, this nation continues to benefit from the dedication, loyalty
and work of the American Merchant Marine; and
WItEREAS,
on May 22, 1819 the American steam vessel, S.S. Savannah, sailed from Savannah,
Georgi'a, to Liverpool, England, commencing the first successful crossing of the
Atlantic Ocean using steam propulsion; and
WHEREAS, by joint Congressional resolution passed in 1933, May 22 was designated as National
Maritime Day;
NOW, THEREFORE, I, Glenn Wiggins, Mayor of the City of Port Angeles, on behalf of the City
Council of Port Angeles, recognize May 22, 2003 as Maritime Day and urge all citizens to join me in
giving honor and appreciation to the members of the American Merchant Marine.
April 14, 2003
Glenn Wiggins, Mayor
I
\\SERVER\www~root\bud\preamble.htm Page 1 of 1
VETERANS
c~ ~
PREAMBLE
~ ~ ~ ~ AME~ICA~ SEA~O~E~
AMERICA~ SEAMEN.
http://my.tenforward.com/bud/preamble.htm 4/14/2003
HAROLD J. SCHMIDT
~: o you who answered the call of your
country and served in its ~Flerchant
Marine to bring about the total defeat of
the enemy, I extend the heartfelt thanks of
the 2Vation. You undertoOk a most severe
task one which called for courage and
fortitude. Because you demonstrated the
resourcefulness and calm judgment nec-
essary to carry out that task, we now
look to you for leadership and example
in further serving our country in peace.
Read iVlail - l~w: Ct) W~iILL A~VARDED All{ MEDAL FOR WWII HELICOPTER RES. Page 1
Prev I Next I Reply I Reply All I Forward I D_elete I Print I IH°ve to folder... _~
:
From: "Fred /,1. Duncan" <~luncani~@msp.com> Save Address I Ueaders
To: "WESLEY HENRY" <wesley.henry@wpafb.af.~nii>
CC:
Date: Wed, 2 Apr 2003 08:35:53 -0500
Subject: Fw: COWGZLL AWARDED AZR MEDAL FOR WWl! HELICOPTER RESCUES
WES: It has taken the system 58 years to acknowledge BOB COWGILL and
LOUIS CARLE for their personal sacrifice in WWlI for rescuing fallen comrades, in
battle. This is the example of their "spirit" legacy being passed on...for we see in
today's news the young warriors following through in Asia...for they have
become the Next Greatest Generation!
FRED
Original Message ....
From: Henry Wesley B Civ USAFM/MUA
Sent: Wednesday, April 02, 2003 6:58 AM
To: 'Fred M. Duncan'
Subject; RE: COWGILL AWARDED AIR MEDAL FOR VWVll HELICOPTER RESCUES
Fantastic news Fred! Your efforts have corrected a long-standing situation
where appropriate credit had been overlooked. Well done Fred!
Wes Henry
Chief, Research Division
USAF Museum
- ' Subject: COWGILL AWARDED AIR MEDAL FOR WWlI HELICOPTER RE~CUES
Congressman HOBSON's staff just notified me that BOB COWGILL's Air
Medal has been approved for his performance in helicopter rescues of 17
wounded during WWI! 16-21 .lune 1945 in the Philippines.
This concludes my quest for proper recognition to IVORY SOAP helicopter
pilots BOB COWGILL and LOUIS CARLE for their heroic feats as recorded in
the history records of the 5th Aircraft Repair Unit. They both rescued 17
each for a total of 36 of the 70 wounded...the largest helicopter rescue in
WWII...and 5 years before MASH helicopters.
All pilots NOW have been properly recognized. BOB COWGILL is the only
surviving pilot.
FRED DUNCAN
Historian, IVORY SOAP
_Prey I --Next I Reply I Reply ~11 I ~orward I D_elete I Prln[ I IM°ve to folder...
MarAd activates:35 Ready Reserve ships in preparation for war
The U.S. Maritime Administration
activated 35 Ready. Reserve Force
vessels between Jan. 17 and Feb. 18, as
the U.S. military prepared for a possibl~
war with Iraq.
Four other ships in the RRF were
already operating for the U.S. Depart-
ment of Defense in Guam and the Indl-.
an Ocean island of Diego Garda..With
that deployment, 39 vessels in, the 72
ship RRF fleet have been activated to
support Operation Enduring. Fxeedom.
There a~e over 900 dvilian crewmerobers
on these 39 ships, according to Robyn
Boersfling, spokeswo-
man for MarAd.
The RRF is managed
by MarAd for the U.S.
Navy's Military Sealift
ports troops and materi-
als for the Defense De-
partment. ' The MSC
fleet (which includes the
7'~"' i RRF) is now up to 170
vessds, all crewed by
dvihans, although not all
': of those ships are being
i used in support of Oper-
ation Enduring Free-
g dom, according to Ttish
Lanon, &puty _d~or
,of ptiblic affairs for :the MSCJ'Ri~ht
now 9~40rgo ships are operafin~ in'sup-)
Sh~did Oot b.a'(¢ a figure for thc ntun- .:
bet of ~ewmembers operating these
170 ships.
:' The MSC has 82 ships in the seal&
: v. ategory, indudlng dry-cargo ~esxels,
· tankers and roll-on/roll-off ships, Lar-
son said. There are 32 Naval Fleet Aux-
iliary Force vessels active, induding
combat support ships, offers, combat
stores ships and hospital ships. There
ate. also 29 preposidoning ships already
active.
· St; far, there has not been a problem
finding tam~ for these ships, according
o offlcaals. If there are named manners
who are thinking about going back to
sea, this .....
~ a good nme, Boerstling smd.
A spokesman for the Sealants Interna-
tional Union said itwas busy in January,
but ~the guys have really answered the
call, as we knew they would."
David 1)kr
Coast Guard acquiring small, fast boats to protect ports from
terrorist attacks
The U.S. Coast Guard has begun
acquiring a fleet of speedy watercraft
it needs to protect American ha/Soon fi'om
terrorist atmcks.
The 25-foot, 45-knot Defender-class
aluminum boats are being built by SAFE
Boats International at Port Orchard,
Wash. Dubbed response boat-homeland
security, the boa~ are designed for a num-
bet of other missions, induding search
and rescue, law enforcement, and marine
environmental protection.
The boats, which canT crews ot two to
four people, have full cabins to provide
protection against the elements. The
cabin, fitted inside the boat's 8-foot-6-
inch beam, comes equipped with gun
storage, upper spotter windows for opti-
mal visibility, and
.' . a hinged overhead
~'*: radio bas, bu:aker
switch and battery
switch panels. For
m,g LED w k-
way lights are lo-
cated inside and
outside the cabin.
Propelled by
two 225-hp Hon-
da outboard en-
boat boasts a cruising range of 175 nm at
35 lmot~ Under normal condidons, the
boat can plow through 4-foot waves, but
even in seas of 8 to 10 fi:et, the boat is
considered safe.
The Coast Guard has not revealed the
precise number of boats it has ordered or
has in operation. But as of mid-January,
about 45 response boats at a cost of shout
$176,000 each, have been 'distributed
among the Coast Guasd's nine districts.
The total number of such boats on order
ranges between 95 and several hundm:L
The Ninth Coast Guard District
announced in mid-December that thru:
of the boats had arrived in Chicago. Two
of the boats were for the Coast Guard Sta-
tion Calumet Harbor. The other was
located at Coau Guard Station Wflmette
Hadoor. Boat enthusiasts got their first
look at the vessels at the Chicago Boat
Show in January. · ·
The Seer. ecybehind the" ,,
.. 'Flying Ent., rpri e..
A Very Special Shipwreck l y: Per Fronth
Not mnn:~ will remember the ~nerlenn ' - · .
~'e~ghter Fllnn8 ~nt~rpnse" wlfich sunk Jnnunry '"
" ' 10, 1952 off.the eoa~'t of England.. What made it no spool was'th t '
- Cnrlsen r~mnmed alone on the I ,,.~a-- ,/~- - ., .._ a1, a Captmn Ku~t '
s ut, ~,~, ,ua ~Jrew aaa lO passensers were rescued by tho
· . s!fips whi¢li h~d come On the scene.(For 16 days the ~aptnin refused to accept help.)
. · l~ly!ng Enterprise. had a 50~ list, nl~ec the ease shifted ~ui'ing tho_immcane-ltl~ sro With sq~ll~ up
· ' TI~ l,~rg~ Frs~ch ma.'Abeflle 25" came offe,~;~- ,- ......... ' ' ·
· un~ d tho Captntn who for 6 days telhsed Ii~ln .----'---.:, :-' ..... ~ .N._o~n~ could
- ·. th~ crippled ~1o .- : . ~, ~ ~usU~ mo unusn rescue ship ~runnoil~'enm~ ~' ' ' '
[ . · All0r uso days the Chief Mate Of the ~ slflp nmnaged in ~omo nboasd th, "Flying Entospris~ With
sow la0w move(110wnr~ ~mmou~h ,,.,s...s ,. ....... : ., . ~ onlJo~d. ~ith 3 miles
' I Itnlerptt~ which by now had Iseel.,.~ .,,-.--.-,-. -' -' nffies lh~m post tho towline broke lo #Flying' '
I p In the aflemoon o£ Sanun~,, I 0 ~-.-' - '~ .Tharo wns no longer Ilune to
[ Mlnu~les later Flyh~ Enterprise" weal -~ ......'~-- ~f Maio I}om "Turr~oll left the slffr,
agnin~' this from owners l~brnndsen in New York. It was q~cuinted that 'Flying Ento~ds~" inust
have had some sec~t cargo onboa,d. Accor0ing to Cargo mnnlr~ fJ~ ~l'gO ~0118~ O~. IJS[~ g~l~ril
caqlo, coltee; ntt o~jec~, antiques and 1682 bags of mall f~om Hamburg and 1300 tons of Lmn loaded In
Eol~tdam. Rumors bec~ne sl~nger bdcauso el'secretly begun salvngo of the cargo. Tha.ltalian aslvage
.vessel "Eom" brought up thousands of Swiss Wntcb~s, whlch had not been In the cargo nmnifest.
DoH~' nnd Pound notes for several ' ' ·
THE CAPTAIIq mtlllons aim the divers brought up from radons begs of malL EVEN
DID NOT KNOW ABOUT TttE CARGO
taut the most Important evldenlly Was Iha salvaging ~f~lx small-steel eh~ts lo~l~d onboant 1~ Hnmbt~& '
· which under utmost ~c~recy we~ to.he Inken to N~/York. Tha~ che~s ~ not 1~ tl~ cargo
either and conlnined Zixkoninnh a metal for asa in
~ontents was so s~vere Ihat even atom-lndnst~. Secrecy about these che~s and their
captain Cadsen'was una~ of ~ent Neither were Ihs [lnllnn dl
informed about them when tl~-y brought Ihem to ~ ~ This perhal~ also e~lni~ why. U. $. Navy
". w-~sels "Willani Kelth" and 'John W. Weeks" displayed so much concern about'the ~lvng, work. Fear
' yenas niter the demise of 'SFlyin~ Ente~rlse" an American scl~Ist Informed that West Gennan~ vms
· · ,,, ~.3wn suomalr~ -t~anltlns". 8haWaS launched 1~54.
Caplaln Carlsen ,upon arrival to N~w York, was honored with full pamd~ on Broa~**ay.f0r hts deed.
Ittls article is
translated from
· Norwegian language
by Kalev1,4. OIMo. It
first ·appeared In
P~orway 15 years ago
and has' been later
Published itt seoeral
Norwegian Magazines
Keith Moffett (COOrdinator)
"Support Our Trooos' or~.
port Angeles~ WA 98362
452-3777
For two hundred and thirty odd years, some member of my family (including
myself) has served in the United States military. Currently, my son carries
on that tradition. He is serving with the Navy in the Persian Gulf.
Every one of these patriots are or would be damn angry about the vile
statements made by the anti-America protesters. These "citizens" use
inflammatory and denigrating statements to tear down the very society for
which many of us have fought and some died.
Uninformed statements like;
America is imperialist!
Blood for Off!
American Soldiers are "Baby Killers"!
The first amendment to the constitution of the United States does not extend
to hate crimes against any group or culture. Nor does it allow for statements
of a potentially seditious nature made against the United States
Government!
If this kind of behavior must be tolerated, it certa'mly doesn't need to be at a
city park. Certainly not at a park which is dedicated to the Veterans whom
they seek to denigrate.
The use of this park is by city permit. The four hour block of time and four
to five months for which this permit was issued gives the connotation of
support by the people and city government of Port Angeles to this kind of
"hate Crime". No park permit should be issued for that length of time
without need for renewal!
I suggest that this council revoke this permit immediately on the grounds
that the activity is offensive to family cultures in our area.
I further suggest that the Mayor take this opportunity to make a Declaration
of support for our country and the War Against Terror, a suitable copy of
which would be sent to President Bush.
And lastly I suggest that a "Day of Reflection' be named in Port Angeles
where people would be encouraged to reflect on the blessings, which come
with being a citizen of this country and being thankful for them. A simple
banner could be hung at the Veterans Park on Lincoln street to
commemorate this; it might read "One Nation Under God".
Thank you!
M. Keith Moffett
9
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
April 14, 2003
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities
Consultant Agreement with Brown & Caldwell for Engineering Services
Summary: Brown & Caldwell, Inc. has been selected to continue to provide engineering
services related to the Infiltration/Inflow (I/I) Roof Drain Disconnection Pilot, a Condition
Assessment of the Sewer Collection System, an update to the Combined Sewer Overflow (CSO)
Comprehensive Reduction Plan and other services as directed. The Agreement will ensure that
ongoing engineering services provided by Brown & Caldwell will continue, and additional
needs related to the City's Wastewater System will be met in the near future. The Agreement
has a not-to-exceed amount of $159,920.
Recommendation: Authorize the Mayor to sign an Agreement for Professional Services
with Brown & Caldwell, for an amount not to exceed $159,920.
Background/Analysis: On October 17, 2000, the City signed an Agreement with Brown &
Caldwell to provide engineering services for a number of tasks related to the City's Wastewater
Treatment Plant (WWTP), Sanitary Sewer Collection System, CSOs and Stormwater. Though
the Agreement expired July 1, 2002, Brown & Caldwell is continuing to provide services under
the existing Agreement. Recently, the City has been working with Brown & Caldwell in
developing a scope and budget for the continuation of services for existing tasks, and new tasks
that are funded as part of the City's 2003 budget.
The scope of some of the existing tasks has been revised several times to reflect ongoing system
modeling and results of preliminary design work. Instead of amending the existing Agreement, it
was clear that the best approach to addressing the remaining work and the new tasks was to
execute a new Agreement. Continuing with Brown and Caldwell is in the best interest of the
City due to their in-depth knowledge of existing City programs and projects. City staff are
satisfied with Brown and Caldwell's expertise and ongoing engineering support services in the
wastewater and stormwater areas.
Table 1 outlines the key tasks in the proposed new Agreement, with 2003 budgets and estimated
2004 budget. All tasks are funded by the Wastewater Utility. The funding for tasks anticipated
to continue into or start in 2004 will be added to the Agreement, as funds are made available,
through an Amendment(s) to the Agreement.
3
Brown & Caldwell Agreement
Page 2 of 2
April 14, 2003
Table 1 - Summary of Scope and Budget
2003 City 2003 Task 2004 Budget
TASK Bud~let Amount (Est.)
1. I/I Roof Drain Disconnection Pilot $20,000 $9,276 $60,000
2. Condition Assessment of the Sewer Collection $100,000 $41,512 $0
System
3. CSO Comprehensive Reduction Plan Update - $50,000 $84,132 $100,000
Phase 1 (NPDES Requirement)
4. Directed Wastewater Services $50,000 $25,000 $50,000
Total $220,000 $159,920 $210,000
Task 1 is an ongoing project to evaluate the impact of removing roof drains from the
sanitary sewer. If economically viable, options for establishing a roof drain disconnection
ordinance will be outlined in a report to be completed in 2004.
Task 2 is needed to establish a repair/replacement program for the City's sewer collection
system.
Task 3 will update the City's working plan to eliminate CSOs, per one of the
requirements of the wastewater treatment plant's NPDES permit.
Task 4 allows the City to request assistance from the consultant for unforeseen issues
related to the sewer system. An example of this would be if one o£the treatment
processes at the WWTP started causing problems and we needed an analysis done on how
to correct the problem.
The duration of the Agreement will be through January 31, 2004. Funds for the tasks are in the
2003 budget or will be requested in future budgets. Tasks will only be executed when funds
become available. If progress on tasks during 2003 is satisfactory, the Agreement will likely be
amended in 2004 to include wastewater design work budgeted for that year.
N:\CCOUNCIL\FINAL\Brown & Caldwell Consultant Agreement.wpd
4
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
April 14, 2003
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities
Downtown Watermain/Sidewalks Phase III, Project 00-19, Loan Applications
Summary: These loan applications are for the third and final phase of the project to replace the
watermains and sidewalks in the downtown area. It will replace all remaining downtown
watermains originally installed in 1914. It will also include sidewalk replacement with pavers in
the watermain replacement areas along portions of First Street (both sides), between Oak and
Valley Streets, the north side of Front Street, between Laurel and Oak Streets, and on the south
dde of Front Street, from Oak to Valley Street. If funding permits, pavers will be replaced on the
vest side of Laurel street, between Railroad Avenue and Front Street.
recommendation: Authorize the Mayor to sign both the Public Works Trust Fund (PWTF)
and the Drinking Water State Revolving Fund (DWSRF) loan application certifications, in
an amount not to exceed $2,600,000, for Phase Ill of the Downtown Watermain/Sidewalk
Replacement Project. In addition, if either or both of the loans are approved, authorize the
Mayor to execute the PWTF and/or DWSRF loan agreement(s), provided that the total
loan amount does not exceed $2,600,000.
Background/Analysis: This is the third phase of the project to replace the watermains and
sidewalks in the downtown area. Phase I was completed in 1999. Phase II was completed in
January 2001. Completion of Phase IH will bring the entire downtown area to a service level that
meets current fire flow standards. In addition, the replacement mains will provide added safety
measures against failure due to age (original watermains were installed in 1914) and seismic
risks. In conjunction with the watermain replacement, sidewalks will be replaced in many areas
with pavers which enhance the downtown appearance.
Phase III will replace watermains and install sidewalk pavers in the following areas:
1. North side of Front Street, between Laurel and Oak Streets.
2. South side of Front Street, from Oak Street to Valley Street.
3. Both sides of First Street, from Oak Street to Valley Street.
In addition, the watermain only will be replaced along the east side of Cherry Street, from Front
Street to First Street. See the attached map for more details.
5
April 14, 2003
Phase III Downtown Watennain/Sidewalks
Page 2 of 2
There are also provisions to place sidewalk pavers along the west side of Laurel Street, between
Railroad Avenue and First Street, if sufficient funding is obtained. This area includes that
section of the remaining hollow sidewalk (the west side of Laurel Street, from Front Street south
to the alley) that has been proposed to remain that way. This portion of the project does not have
existing watermain, so a Drinking Water State Revolving Fund (DWSR_F) loan would not be able
to fund this section of work, while a Public Works Trust Fund (PWTF) loan would.
The City submitted a PWTF loan application for Phase 1II in 2001 and 2002, but it did not make
the list of funded projects. The City is in the process of completing this year's application, after
consultation with the Washington State Public Works Board, with revisions that should result in
a higher ranking. The application will be submitted before the May 12, 2003 deadline.
In addition, this year the City will also submit a DWSRF loan application for the same work.
DWSRF loans are more competitive, but may be used as a local match for a PWTF loan.
The project to install sidewalk pavers on the west side of Laurel Street, between Railroad Avenue
and First Street, is currently included in the Capital Facilities Plan (GG02-01) as a 2004 project,
and the total cost of the project is $350,000. The estimated added cost to construct a structural
sidewalk to protect the historic underground storefront is $100,000, for a total of $450,000.
Assuming that we would proceed with a 15% match to obtain the lowest PWTF loan interest
rate, the City's matching funds for the Laurel Street sidewalk would be $67,500 from the general
fund. $50,000 was allocated in 2002 for the sidewalk replacement. Should the PWTF loan not be
approved, and the project is constructed using a DWSRF loan, the Laurel Street sidewalk will not
be eligible for funding and its entire cost, $450,000, would need to come from the general fund.
The final decision to construct the Laurel Street sidewalk can be made following notification of
the loan application results.
The total project is currently included in the Capital Facilities Plan (WT30-99) as a 2004 project,
and the total cost of the project is $2,600,000. The PWTF loan interest rate will be 0.5 - 2.0%
over 20 years, depending on the local match amount, which is currently being evaluated. The
DWSRF loan interest rate will be 0.0 - 1.5% over 20 years, depending on the local income level.
The Utility Advisory Committee supports this year's DWSRF and PWTF loan applications, and
supported the previous PWTF loan applications in 2001 and 2002.
As was done for Phase II, this project will be coordinated with the Port Angeles Downtown
Association, Chamber of Commerce and local businesses, and work will be phased to minimize
adverse impacts.
N:\CCOUNCIL~FINAL~Downtown Watermain Phase III Loan Appl.wpd
K o L mm
CIW OF PORT ANGELES SCALE
PUBLZC WORKS ) 200 SJ~ewa]~s a~d Wate~ ~aJ~ - ~ase 3
Plot Date:
Fi]ex
CITY COUNCIL MEETING
Port Angeles, Washington
April 1, 2003
CALL TO ORDER -
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PUBLIC CEREMONIES,
PRESENTATIONS AND
PROCLAMATIONS:
Chamber of Commerce
Report
Mayor Wiggins called the regular meeting of the Port Angeles City Council to order
at 6:00 p.m.
Members Present:
Members Absent:
Staff Present:
Mayor Wiggins, Councilmembers Braun, Campbell,
Headrick, Rogers, and Williams.
Councilmember Erickson.
Manager Quinn, Attorney Knutson, Clerk Upton, M.
Counelty, G. Cutler, D. McKeen, T. Riepe, Y.
Ziomkowski, G. Kenworthy, S. Johns, and T. Smith.
Public Present: P. Lamoureux, A. Holzschuh, and T. Price.
The Pledge of Allegiance to the Flag was led by Councilman Braun.
Chamber of Commerce Report presented by Russ Veenema, Chamber
Executive Director:
Russ Veenema, Chamber of Commerce Executive Director, distributed various pieces
of information to the Council, to include the 2003 Visitor Guide, the Port Angeles rack
card, the 2003 Washington State Visitors' Guide, copies of advertising placed in
different periodicals, as well as copies of comparative statistics for 2002 and 2003. Mr.
Veenema explained the various documents, noting that brochure requests are down
because tourism has been greatly impacted by the present chaos in the world. He
reviewed in detail the 2002 and 2003 statistical comparisons for the Visitor Center door
counts, room tax revenues, sales tax revenues, web visits, and lodging occupancies.
Mr. Veenema explained each category indicating that, with the exception of sales tax,
the numbers are down in 2003. He assured the Council that he would continue to
monitor the situation.
Mayor Wiggins and Councilmembers Campbell and Braun expressed appreciation for
Mr. Veenema's efforts to enhance tourism in the area, as well as the valuable
information gathered as a measurement of tourism marketing. Mr. Veenema expressed
disappointment with the lack of support at the State level to extend the area's sport
fishing season, but discussions in this regard will continue.
Mr. Veenema referenced an upcoming survey to be conducted on behalf of the City,
County, and P.U.D. by the Chamber of Corrunerce as relates to sewer services being
considered for the Eastern Urban Growth Area. Additionally, he thanked the Council
for its continuing efforts on the Gateway Project, expressing interest in the Visitor
Center's involvement. Mr. Veanema discussed the cooperative effort that came forth
in producing a video for the Discovery Channel at a cost of $14,500; the program
should air on May 30. Councilman Williams expressed thanks to Mr. Veenema for
taking the lead in conducting the history tours; Mr. Veenema indicated the guided tours
will commence this month, twice daily, Monday through Saturday.
CITY COUNCIL MEETING
April 1, 2003
Earth Day Proclamation
WORK SESSION:
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS:
OTHER
CONSIDERATIONS:
Statas Report &
Preliminary Recommenda-
tions on Gateway by
Parking Ad Hoc Committee
2. Earth Day Proclamation:
Mayor Wiggins read a proclamation declaring April 22, 2003, as Earth Day. The
proclamation was accepted by Director Cutler, who had earlier distributed various
promotional items for recycling.
None.
Arla Holzschuh, Port Angeles Downtown Association, 105 ¼ E. 1 '~ Street, thanked the
Council for forming the Parking Ad Hoc Committee and Councilmembers Rogers and
Campbell for their attendance and guidance. As a result of a number of meetings held,
a great deal of progress has been made in working towards a parking solution for the
downtown area. The Board of Directors of the Downtown Association met to consider
the recommendation forwarded by the Ad Hoc commtttee and, at this time, Ms.
Holzschuh read into the record the following letter addressed to the City Council:
"The Port Angeles Dowmown Association Board of Directors has voted
unanimously to support the Council's Parking Ad Hoc Committee
recommendation referred to as Solution 2. The solution includes a second
level at the International Gateway site in Tidelands East, opening up of
parking spaces on the southerly side of the 200 East Block of Front Street,
three-hour parking in the City parking lot at the City Pier, diagonal parking
on Cherry Street and the 200 North Block of Oak Street, a street level
stmctare over the City's parking Lot E which is next to Zak's, and the
development of a waterfront promenade from the City Pier to Oak Street. The
Board wishes to reaffirm the five points that conditioned their support of the
Gateway Project in March, 2001. Conditioned upon the assurance by the City
and/or Transit that there be 1.) No net loss of parking; 2.) Continuing
mitigation of the impact of the buses; 3.) Resolution of traffic flow and
congestion problems; 4.) No net loss of administrative revenue; and 5.) A
percentage for the arts, the Board voted to support the Gateway Project. We
appreciate the positive solution to resolve the no net loss of parking and
strongly urge the City to support the recommendation of its Parking Ad Hoc
Committee. Signed by Rudy Hiener, President, with copies to ClallamTransit
System Board of Directors, Mike Qninn as City Manager, and Dan DiGuilio,
the General Manager of Clallam Transit System."
Ms. Holzschuh again expressed appreciation for this concerted effort. In view of Ms.
Holzschuh's comments, Mayor Wiggins felt it appropriate to address Agenda Item I.
at this time.
Status Report & Preliminary Recommendations on Gateway by Parking Ad Hoc
Committee:
Economic Development Director Smith, aided by PowerPoint slides, conducted a
review of the options and potential solutions to downtown parking concerns and other
possible business impacts resulting from the development of the Gateway Project. The
issues had been studied in depth by the Parking Ad Hoc Committee and, before
discussing those in detail, Mr. Smith distributed various documents supportive to the
presentation.
He then reviewed the Ravenhurst Draft Parking Garage Study which conceptualized
a 350-space garage either at the City Light lot or on Tidelands West. The garage could
offset parking shortfalls experienced because &the GatewayProject and the Oak Street
development, with funding provided by the City, the Oak Street developer, bond
fmancing, and revenues generated from the facility. The preferred site in the draft
study was identified as Tidelands West. Mr. Smith then acknowledged the members
of the Parking Ad Hoc Committee, all ofwhomhad agreed to address conflicts between
OTHER
CONSIDERATIONS:
(Cont'd)
Status Report &
Preliminary Recommenda-
tions on Gateway by
Parking Ad Hoc Comnnttee
(Cont'd)
CITY COUNCIL MEETING
April 1, 2003
the Gateway design and the goal of no net loss of parking. Parking needs were
identified in relation to ferry passengers, retail customers, and permit parking, and a
goal was established to create new parking in close proximity to current parking.
Further, the members of the committee agreed that a solution should involve as much
current design investment as possible and should also be financially feasible. Other
considerations involved the need to identify a solution that would help leverage an Oak
Street development, plus an added solution in terms of changing the current
configuration of on-street parking.
Mr. Smith offered historical perspectives of the Gateway Project and the Port Angeles
P.B.I.A., after which he discussed the "brainstorming" sessions held on parking
solutions as relates to the Gateway design. With regard to the specific suggestions
made on parking, Mr. Smith showed slides depicting aerial projections of the various
solutions considered, all of which had been enumerated earlier by Ms. Holzschuh, as
well as a projection of the comprehensive solution. He indicated that construction of
the Tidelands West block parking garage could be in a phased approach.
Attention was then directed to projected costs, with the original design estimated at
$6,391,000 and the solution design estimated at $11,262,000. Mr. Smith contemplated
funding for the original design could fall about $1,000 short, with funding sources
being the Federal Transportation Administration, the Transportation Improvement
Board, and the Chamber Visitor Center. Added funding sources for the solution design
could include the sale of City/P.B.I.A. land, as well as a parking revenue bond. In this
instance, a funding gap of $872,000 was indicated. Mr. Smith suggested the funding
gap be closed by private investment and indicated it is unknown as to the level of
private sector support but, ultimately, the level of contribution must come close to the
$872,000 funding gap.
Mr. Smith continued that private sector investment can occur in different ways, such
as an increase in the P.B.I.A., a downtown LID, a parking tax paid by consumers, a
direct private sector investment, or a combination of the above. The committee
recognizes that these recommendations cannot come to fruition absent this private
sector investment. Manager Quirm offered input on the fmancing side of the solution,
feeling this to be a balanced approach in terms of funding sources from businesses,
property owners, and consumers. The P.B.I.A. fee generates approximately $22,000+;
the average fee is $115 per business with 192 paying businesses. There are multiple
rates based on the size of the business and the number of employees. A proposal had
been submitted previously to increase P.B.I.A. fees by 20%, which could generate an
additional $4,400. Over a 20-year time period, with funds provided up front for
capital, this could generate $50,000 for capital financing, lfan increase of 40% were
instituted, $100,000 could be generated; if the P.B.I.A. fee were to be doubled,
$250,000 might be generated in terms of improvements. He indicated that these
possibilities, at the very least, give the Council an idea how additional funds might be
generated.
Secondly, Manager Quinn addressed the possibility of a downtown LID, suggesting the
consideration that property owners mightbe involvedbecause of the improvements that
would positively influence the commercial viability of their property. Another benefit
would be the increased property values which should then reflect on lease rate
capabilities. An LID was done before in the downtown area in the 1980's, and Manager
Quinn indicated that over $680,000 was generated for downtown improvements for an
average per lot assessment of undar $3,400. Interest rates at that time were actually
higher than the current rate, and similar numbers could likely be generated if property
owners were to pay $250-$500 per year. A combination of participation from the
property owners and the business owners could likely generate considerable financing.
Another consideration for financing could involve consumers, and Manager Quinn
referenced the fact that consumers would pay parking fees. The City could consider
CITY COUNCIL MEETING
April 1, 2003
OTHER
CONSIDERATIONS:
(Cont'd)
Status Report &
Preliminary Recommenda-
tions on Gateway by
Parking Ad Hoc Committee
(Cont'd)
Break
FINANCE:
Contract Change Order
Reservoir Cleaning and
Inspections
Laurel Street Slide Repairs
Construction Change Order
and Engineering Services
Amendment
the adoption ora parking tax whichis authorized under RCW 82.80.030, and a parking
tax of 5% could generate from $8,500 - $10,000 per year in terms of estimates prepared
by Ravenlmrst at the low end for strictly a parking garage. The parking tax can be
applied to all parking facilities in which fees are charged, so income can also be
generated from surface lots managed by other commercial operators. Manager Quinn
indicated that a parking tax can be paid either by the operator of the parking facility or
by the consumer. With the ability of charging the parking tax and leveraging that for
capital fmancing, Manager Quinn felt $100,000 - $200,000 could be generated. He
identified other potential sources of miscellaneous revenues, such as private donations
or private investments in the form of a purchase of a lot or space for the benefit of
business employees, as well as other types of private investmentsand donations over
a course of 20 years. Other revenue sources to be considered are parking fmcs and
forfeitures. Manager Quinn summarized that, between consumers, proper~y owners,
and businesses, a balanced approach might be adopted to easily generate the amount
of money needed for capital financing to make up the funding gap.
Mr. Smith advised the Council that, although private sector investment hasn't been
solidified, there are many options that can be pursued. As stated by Ms. Holzschuh,
this overall proposal is gaining ground. From the historical perspective, Mr. Smith
indicated that the Downtown Forward Master Plan did not have any supportive funding
for the proposals brought forward. However, there was a plan and there was consensus
and, as a result, there is an investment in downtown Port Angeles between public and
private sector investment of over $19 million to date, most of which is private sector
investment. He expressed confidence that the community could finalize the necessary
funding for the proposed parking solution, particularly because of the collaborators
involved in the Gateway redesign endeavor. He recommended that the Council
consider this comprehensive solution at a work session where the financing, cost
estimates, and designs can be discussed in depth. The Council then agreed to set a
special meeting for this purpose for Tuesday, April 29, 2003, at 6:00 p.m.
Mayor Wiggins recessed the meeting for a break at 7:20 p.m. The meeting reconvened
at 7:40 p.m.
Contract Change Order No. 1 - Reservoir Cleaning and Inspections, Project
02-32:
Public Works & Utilities Director Cutler explained to the Council that one inch of
sediment was expected during the cleaning of the Peabody Heights reservoir; however,
almost two inches were found thus necessitating this change order. The change order
results in a contract amount that exceeds $15,000, and City Council approval is
required. After limited discussion, Councilman Campbell moved to approve and
authorize the City Manager to sign Contract Change Order No. 1 to LiquidVision
Technology in the amount of $5,102.71 for removal of excess sediment. The
motion was seconded by Councilman Headriek and carried unanimously.
Laurel Street Slide Repairs, Project 96-05, Construction Change Order and
Engineering Services Amendment:
Director Cutler provided background information with regard to an alternate solution
for the Laurel Street Slide Repair Project. This issue had been discussed by the
Council in November, at which time staffwas directed to return with a finalized design
and negotiated cost. Deputy Director of Engineering Services Kenworthy informed the
Council that, at the time, the estimated project cost was $210,000. Primo
Constmction's current estimate for project construction is $203,000; however, the
contractor's cost for doing the helical soil nailing increased by $15,000. The
Engineer's estimate was $187,000 and, with the added geotechnical work, a total of
$216,000 to finish the contract will require an additional $25,000 from the General
Fund over the original estimate. Mr. Kenworthy showed an exhibit to the Council of
1-2
Laurel Slxeet Slide Repairs
Construction Change Order
and Engineering Services
Amendment (Cont'd)
Marine Life Center
Contract
Interlocal Agreement with
Clallam County on
Reciprocal Building &
Planning Services
Cingular Wireless Antenna
Lease at Shane Park
CITY COUNCIL MEETING
April 1, 2003
the project design, and he explained the process to be used for the project.
Mr. Kenworthy, at the request of Councilman Headrick, clarified the project costs and
funding sources. Councilman Headrick expressed concern with the use of addinonal
General Fund resources, and Councilman Braun felt that costs may escalate even
further should the Council choose not to proceed at this time. Councilmembar Rogers
shared concern with the use of General Fund resources; however, she felt there was no
other solution in view of the hazardous nature of the area. The Council was informed
that the project should be complete by the end of May and, after further discussion,
Couneilmember Rogers moved to approve and authorize the City Manager to sign
Construction Change Order No. I with Primo Construction in the amount of
$111,416.60 and Amendment No. 1 to the agreement with Milbor-Pita for added
engineering service in the amount not to exceed $12,800.00 and, further, to
allocate $25,000 in added General Fund reserves and $50,000 in Electric Utility
reserves to cover estimated completion costs. The motion was seconded by
Councilman Braun and carried by a majority vote, with Councilman Headriek
voting in opposition.
3. Marine Life Center Contract:
Parks & Recreation Director Counelly presented information pertinent to the 2003
agreement with Peninsula College for the Marine Life Center noting that, due to budget
consUraints, there has been a $5,000 reduction in the amount typically awarded for the
operation of the Center. However, in negotiating the agreement, a creative solution has
been generated in the form of revenue sharing, and Director Connelly explained the
relevant details. He advised the Council that the hours of operation have been reduced
somewhat. Discussion ensued concerning the need for marketing of the facility, as well
as the need to move the front door to where the entrance is more obvious. Director
Counelly indicated the College has expressed interest in negotiating a future contract
for a longer term, perhaps 3 - 5 years. Councilman Braun moved to authorize the
Parks & Recreation Director to sign the agreement with Peninsula College for
year 2003 operation of the Marine Life Center. Councilman Campbell seconded
the motion, which carried unanimously.
lnterlocal Agreement with Clallam County on Reciprocal Building &
Planning Services:
Associate Planner Scott Johns advised the Council that the proposed amendment is
necessary in view of the added language pertinent to building inspections. Clerk Upton
responded to Councilmember Rogers that the County had approved the Interlocal
Agreement earlier in the day. Councilman Campbell moved to approve the
proposed City/County Interlocal Agreement amendments for building review
services and a more current hourly rate and authorize the Mayor to sign the
agreement. Councilman Headrick seconded the motion, which carried
unanimously.
5. Cingular Wireless Antenna Lease at Shane Park:
Parks & Recreation Director Connelly summarized information pertinent to the
proposed Cingular Wireless Antenna Lease at Shane Park, noting the installation of the
antenna would replace an existing light pole at the Park. This is the same type of
installation as that of the VoiceStream antenna already located at the Park. Aided by
PowerPoint slides, Director Connelly showed pictures of the antenna placement,
indicating that co-location with VoiceStream was not possible as the pole was not tall
enough. In the ensuing discussion, Director Connelly related a desire expressed by the
Parks, Recreation & Beautification that Shane Park not become an "antenna park".
Councilman Braun indicated the proposed lease had been discussed by the Real Estate
Committee, and it was noted that anything over 125 feet would require the placement
CITY COUNCIL MEETING
April 1, 2003
Cingular Wireless Antenna
Lease at Shane Park
(Cunt'd)
CONSENT AGENDA:
CITY COUNCIL
COMMITTEE
REPORTS &
CALENDAR:
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
RESOLUTIONS:
PUBLIC HEARINGS -
QUASI-JUDICIAL:
PUBLIC HEARINGS -
OTHER:
INFORMATION:
EXECUTIVE SESSION:
RETURN TO OPEN
SESSION:
of a light in view of aircral~ in the vicinity. Manager Quinn offered an amendment to
the lease language, adding a requirement for the payment of a Leasehold Tax, after
which Councilman lteadriek moved to authorize the Mayor to sign the lease, as
amended by the City Manager, allowing Cingular Wireless LLC to construct and
operate a wireless communications antenna at Shane Park. Councilman Braun
seconded the motion, which carried unanimously.
Following brief discussion pertinent to items on the Check List, Councilman
Braun moved to accept the Consent Agenda, to include: 1.) City Council Minutes
of March 18, 2003; 2.) Expendi~xu'e Approval List - March 25, 2003 - $572,122.47;
3.) Electronic Payments ~ March 24, 2003 - $330,008.40; 4.) Final Acceptance and
Release of Retainage for Mezzanine Contract; and 5.) 2003 United Way Contract.
The motion was seconded by Councilman Campbell and carried unanimously.
Manager Quinn noted the first Council meeting in May was corrected to May 6. The
Gateway meeting scheduled for May 4th was cancelled, and Councilmember Rogers
announced a Community & Economic Development meeting for May 4m, 2:00 p.m.
Councilman Williams generated discussion regarding the next Real Estate Committee
meeting, which was then confn'med for April 14t~at 4:00 p.m.
Councilman Headrick attended a meeting of the Law & Justice Committee; discussions
were again held concerning the proposed 1/10th of 1% sales tax. The County is still
a proponent of.using the tax revenues for corrections and juvenile facilities.
Councilman Braun attended the OPS Awards luncheon, and a meeting of the Ad Hoc
Ice Skating Sports Facility. The group will bemeeting on April 17 at 7:00 p.m. with
the Pool Renovation Committee. A work session is being planned for the City Council
on the entire project, likely the first part of May.
Councilmember Rogers attended the EDC Annual Meeting, made a trip to Olympia
concerning the Graving Yard, and has been working on economic developmem projects
to be discussed at a future date. She participated in the Parking Ad Hoc Committee
meetings, and has been working on seeking appropriations for the Drag Task Force.
Councilman Williams attended a meeting on the Hood Canal Bridge project, during
which consideration was given to mitigation efforts, parking, and ferry service. Mayor
Wiggins attended the Tribal Potlatch which was a most successful event.
None.
None.
None.
None.
None.
The meeting adjoumed to Executive Session at 8:35 p.m. to discuss an item of potential
litigation for 10 - 15 minutes.
The meeting retumed to Open Session at 8:50 p.m.
ADJOURNMENT:
The meeting was adjourned at 8:50 p.m.
CITY COUNCIL MEETING
April 1, 2003
Glenn Wiggins, Mayor
Becky J. Upton, City Clerk
1-!5
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
April 9, 2003
CALL TO ORDER -
SPECIAL MEETING:
ROLL CALL:
Termination of Easement -
Port of Port Angeles
Mayor Wiggins called the special meeting of the Port Angeles City Council to order
at 12:00 Noon.
Members Present:
Mayor Wiggins, Councilmembers Braun, Erickson,
Headrick, Rogers, and Williams.
Members Absent:
Councilmember Campbell.
StaffPresenr'
Manager Quiun, Attorney Knutson, Clerk Upton, G. Cutler,
and T. Smith.
Public Present: None.
Termination of Easement - Port of Port Angeles: Attorney Knutson provided
background information pertinent to the need for a Termination of Easement for the
Port of Port Angeles in conjunction with the Westport project. The matter of the
easement termination had been discussed by the Real Estate Committee, and it was
thought there was sufficient time for the City Council to authorize the Mayor to sign
the document at the April 14 Council meeting. However, staffwas informed early on
this week that the closing had been scheduled for later today, thus necessitating the
need for this special meeting.
Attorney Knutson distributed copies of the proposed Termination of Easement and
showed the Councilmembers a diagram of the subject property, inclusive of the recently
approved boundary line adjustment, as well as the easements to be terminated. He
explained that the boundary line adjustment was necessary because the Westport
building wouldn't fit properly on the short plat lot approved several years ago. The
boundary line had to be moved 5 feet in order to accommodate the building. Attorney
Knutson advised the Councilmembers that the City is ternunating easements that had
been reserved when the streets in this particular area were vacated, the exception being
that the City is retaining the easement for the 48 inch industrial waterline which will be
under the Westport building. Should any waterline repairs be necessary, the City will
make every effort to conduct repairs without a disruption to Westport's activities.
Discussion followed concerning the integrity of the Westport floor structure, and Public
Works & Utilities Director Cutler responded to CounciLman Braun that the location of
the industrial line was taken into account when the Westport engineers were designing
the stmcntre. In addition, the City Engineer approved all pertinent designs submitted
by Westport in the building permit process. Staff was urged to reconfirm that the
Westport design took into consideration the location of the industrial waterline. It was
noted that the City maintains the tight to place other utilities within that 48 inch line.
Attorney Knutson reported that City Engineer Kenworthy had reviewed the language
in the proposed Termination of Easement and had indicated he was comfortable with
the document as written. Discussion then ensued as to whether a hold harmless
agreement should be entered into but, noting this to be a valid concern, Attorney
Knutson explained why hold harmless agreements generally won't cover water leaks.
1-7
CITY COUNCIL SPECIAL MEETING
April 9, 2003
Termination of Easement -
Port of Port Angeles
(Cont'd)
The law presumes a water leak was caused by negligence in maintaining the waterline
because it is so difficult to prove otherwise. He added that the courts don't generally
uphold hold harmless agreements when the damage is caused by the sole negligence of
the party being held harmless.
ADJOURNMENT:
After further discussion, Councilman Williams moved to authorize the Mayor to
sign the Termination of Easement. The motion was seconded by Councilman
Braun and carried unanimously.
The meeting was adjourned at 12:10 p.m.
Glenn Wiggins, Mayor
Becky J. Upton, City Clerk
1-8
Date: 4/8/03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
ACP ~NTERNATIONAL
AQUAM AQUATIC SPECIALIST INC
ARMOR HOLDINGS FORENSICS INC
DRAWING BOARD, THE
FOSTER MANUFACTURING CORP
GOVT FINANCE OFFICERS ASSN
LAW ENFORCEMENT TARGETS INC
ALFRED QUARTO
KIWANIS
QUILL CORPORATION
WA STATE PATROL - WASIS
ADVANCED TRAVEL
SAFEWAY INC
VERIZON WIRELESS - BELLEVUE
Legislative
ADVANCED TRAVEL
AT&T BUSINESS SERVICE
PORT ANGELES CITY TREASURER
QWEST
TELECOM LABS INC
US TELECOM
Description
Drain markers
Play gear
Dust lift film
Brochure holder
Water ride tubes
Public Investor pe 5-2004
Target items
Refund deposit
Refund deposit
Markers,tape,clips ,pads
CD Rom storage unit
Self-mgt system
Office supplies
Toner,pens
Office supplies
Inking stamp
Criminal history-Boggess
Criminal history-Perkon
Criminal history-Button
Criminal history-Dawson
Criminal history-Fox
Criminal history-Reiss
Crim history-Rockwell
NLC Conf-Williams WA DC
NLC Conf-Rogers WA DC
AWC Conference-Braun
AWC Conference-Williams
PRTPO mtg-Williams
NLC Conf-Wiggins WA DC
Council coffee
03-15 a/c 4861772
Mayor & Council
Legislative
NLC Conf-Quinn WA DC
AWC Conference-Quinn
03-13 AT&T LDistance
Chamber luncheon
03-14 Qwest billing
April maintenance
April maintenance
Account Number Invoice Amount
001-0000-237.00-00 -22.91
001-0000-237.20-00 -51.66
001-0000-237.00-00 -2.17
001-0000-237.30-00 -2.40
001-0000-237.20-00 -46.48
001-0000-237.00-00 -4.51
001-0000-237.00-00 -11.00
001-0000-239.10-00 100.00
001-0000-239.10-00 50.00
001-0000-237.00-00 -4.94
001-0000-237.00-00 -1.35
001-0000-237.00-00 -0.58
001-0000-237.00-00 -10.03
001-0000-237.00-00 -5.02
001-0000-237.00-00 -7.38
001-0000-237.00-00 -1.04
001-0000-229.50-00 24.00
001-0000-229.50-00 24.00
001-0000-229.50-00 24.00
001-0000-229.50-00 24.00
001-0000-229.50-00 24.00
001-0000-229.50-00 24.00
001-0000-229.50-00 24.00
Division Total: $146.53
Department Total: $146.53
001-1160-511.43-10 23.98
001-1160-511.43-10 51.82
001-1160-511.43-10 96.84
001-1160-511.43-10 89.12
001-1160-511.43-10 28.80
001-1160-511.43-10 43.00
001-1160-511.31-01 11.98
001-1160-511.42-10 17.21
Division Total: $362.75
Department Total: $362.75
001-1210-513.43-10 60.65
001-1210-513.43-10 60.50
001-1210-513.42-10 54.03
001-1210-513.31-01 10.00
001-1210-513.42-10 92.§6
001-1210-513.42-10 30.94
001-1210-513.42-10 30.94
age1
Date: 4/8/03
City of Port Angeles
City Council Expenditure Report
From: 3/2~/03 To: 4/4/03
Vendor
US TELECOM..
VERIZON WIRELESS - EELLEVUE
WASHINGTON (DIS), STATE OF
City Manager Department
COSTCO CREDIT CARD PMTS
PORT ANGELES CITY TREASURER
City Manager Department
PORT ANGELES C~TY TREASURER
QWEST
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS), STATE OF
WASHINGTON AUDIOLOGY SVCS INC
City Manager Department
ADVANCED TRAVEL
GWEST
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS), STATE OF
City Manager Department
PENINSULA INTL RELATIONS ASSN
City Manager Dept
APT US&C
GOVT FINANCE OFFICERS ASSN
QWEST
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS), STATE OF
Finance Department
MICROFLEX INC
PEN PRINT INC
PORT ANGELES CITY TREASURER
QWEST
TELECOM LABS INC
US TELECOM
Description
April maintenance
03-15 a/c 585845
Feb Scan chgs
City Manager Office
Food for OPS luncheon
OPS luncheon
OPS luncheon
Customer Commitment
Reimburse meals
03-14 Qwest billing
April maintenance
April maintenance
April maintenance
Feb Scan chgs
Audiometric testing
Human Resources
WMCA-Upton Vancouver
03-14 Qwest billing
April maintenance
April maintenance
April maintenance
Feb Scan chgs
City Clerk
City Manager Department
Contract pmt-lst Qtr
Community Service
City Manager Dept
Dues-Ziomkowski #YZ98362
Public Investor pe 5-2004
03-14 Qwest billing
April maintenance
April maintenance
April maintenance
Feb Scan chgs
Finance Administration
Tax Audit program
Budget tab dividers
Office supplies
03-14 Qwest billing
April maintenance
April maintenance
April maintenance
Account Number Invoice Amount
001-1210-513.42-10 -30.94
001-1210-513.42-10 48.68
001-1210-513.42-10 83.66
Division Total: $441.02
001-1211-513.31-01 165.49
001-1211-513.31-01 29.04
001-1211-513.31-01 19.87
Division Total: $214.40
001-1220-516.31-01 5.99
001-1220-516.42-10 92.56
001-1220-516.42-10 30.94
001-1220-516.42-10 30.94
001-1220-516.42-10 -30.94
001-1220-516.42-10 16.47
001-1220-516.41-31 1,087.85
Division Total: $1,233.81
001-1230-514.43-10 399.94
001-1230-514.42-10 46.28
001-1230-514.42-10 15.47
001-1230-514.42-10 15.47
001-1230-514.42-10 -15.47
001-1230-514.42-10 10.17
Division Total: $47'1.86
Department Total: $2,36'1.09
001-1390-519.49-72 500.00
Division Total: $500.00
Department Total: $500.00
001-2010-514.49-01 152.00
001-2010-514.49-01 59.51
001-2010-514.42-10 92.56
001-2010-514.42-10 30.94
001-2010-514.42-10 30.94
001-2010-514.42-10 -30,94
001-2010-514.42-10 13.76
Division Total: $348,77
001-2023-514.41-50 77.13
001-2023-514.31-01 405.75
001-2023-514,31-01 3.52
001-2023-514.42-10 115.70
001-2023-514.42-10 38.68
001-2023-514.42-10 38.68
001-2023-514.42-10 -38.68
~ ~Page 2
Date: 4/8/03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
WA MUNICIPAL TREASURER'S ASSN-WMTA
WASHINGTON (DIS), STATE OF
Finance Department
DATABAR INCORPORATED
LAU, YING YING
PORT ANGELES CITY TREASURER
QWEST
SAFEWAY INC
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS), STATE OF
Finance Department
RICOH BUS~NESS SYSTEMS
RICOH BUSINESS SYSTEMS INC
XEROX CORPORATION
Finance Department
LEXISNEXIS MATTHEW BENDER
QUILL CORPORATION
QWEST
TELECOM LABS INC
WASHINGTON (DIS), STATE OF
WEST GROUP
XEROX CORPORATION
Attorney
CLALLAM CNTY DIST 1 COURT
CLALLAM JEFFERSON PUBLIC DFNDR
GISH A~FY AT LAW, STEVEN C
MCCARTER, PATRICIA
QUILL CORPORATION
Description
WMTA Conf-Asquith
Feb Scan chgs
Accounting
3311 Statements
2414 Statements
153 Final bills
Stop pmt chg ck 72677
Stop pmt chg ck74687
Office supplies
Keys
03-14 Qwest billing
Lobby cookies
April maintenance
April maintenance
April maintenance
Feb Scan chgs
Customer Service
Copier lease
Copier supplies
Color copies
B&W copies
440 DC lease-January
440DC credit lease
DC490SLC lease-Feb
DC440AC lease-Feb
Agreement 7 Staple
Reprographics
Finance Department
WA Appellate Rpts V110
Letter pockets,note pads
03-14 Qwest billing
April maintenance
Feb Scan chgs
Westlaw chgs February
DC220 SLX lease-Jan
DC220SLX lease-Feb
Attorney Office
April court costs
Public Defender-April
Prof services pe 03-21
Professional svcs 03-17
Toner,pens
Account Number Invoice Amount
001-2023-514.43-10 155.00
001-2023-514.42-10 23.35
Division Total: $8'19:13
001-2025-514.41-50 1,790.85
001-2025-514.41-50 1,305.68
001-2025-514.41-50 102.64
001-2025-514.41-50 -8.00
00%2025-514.41-50 -8.00
001-2025-514.31-01 8.58
001-2025-514.31-01 5.19
001-2025-514.42-10 277.67
001-2025-514.31-01 13.17
001-2025-514.42-10 92.83
001-2025-514.42-10 92.83
001-2025-514.42-10 -92.83
001-2025-514.42-10 10.65
Division Total: $3,591.26
001-2080-514.45-30 690.55
001-2080-514.45-30 13.68
001-2080-514.45-30 2,073.03
001-2080-514.45-30 120.37
001-2080-514.45-30 641.65
001-2080-514.45-30 -3,104.71
001-2080-514.45-30 2,558.54
001-2080-514.45-30 641.65
001-2080-514.45-30 93.05
Division Total: $3,727.81
Department Total: $8,486.97
001-3010-515.31-01 16.94
001-3010-515.31-01 82.86
001-3010-515.42-10 161.98
00%3010-515.42-10 54.15
001-3010-515.42-10 21.93
001-3010-515.31-01 100.49
001-3010-515.45-30 102.44
001-3010-515.45-30 156.97
Division Total: $697.76
001-3021-515.50-90 9,228.00
001-3021-515.41-50 2,750.00
001-3021-515.41-50 1,064.00
001-3021-515.50-90 56.04
001-3021-515.31-01 66.20
~===i=Page 3
Date: 4~8~03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
QUILL CORPORATION.
SKILLPATH INC
WEST GROUP
XEROX CORPORATION
Attorney
ADVANCED TRAVEL
HARBOR CAFE
PENINSULA AWARDS & TROPHIES
QWEST
TELECOM LABSINC
USTELECOM
WASHINGTON (DIS), STATE OF
Community Developmt Dept
PORT ANGELES CITY TREASURER
XEROX CORPORATION
ZENOVIC & ASSOCIATES
Community Oevelopmt Oept
CAPACITY PROVISIONING INC
PUBLIC SAFETY TESTING
QUILL CORPORATION
QWEST
SUSAN PARR TRAVEL INC
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS), STATE OF
Police Department
CLALLAM CNTY SHERIFF'S DEPT
Police Department
ADVANCED TRAVEL
Description
Notes
Inking stamp
Admin Assistants conf
Westlaw chgs February
DC220 SLX lease-Jan
DC220SLX lease-Feb
Prosecution
Attorney
PRTPO mtg-Collins
APA Conf-Roberds
APA Conf-Johns
Business meals
Engraving-Commissioners
03-14 Qwest bilting
April maintenance
April maintenance
April maintenance
Feb Scan chgs
Planning
Reimburse meals
DC420SLX lease-Jan
DC420SX lease-Feb
DC214S FSMA Qtrly billing
Building Inspector
Building
Community Developmt Dept
INET-City Hall March
Quarterly fees
Self-mgt system
Pens
03-14 Qwest billing
7243326891 fm Las Vegas
HalI-RT Sea-Las Vegas
April maintenance
April maintenance
April maintenance
Feb Scan chgs
Administration
Inmate care-February
Pencom Contributions
Hall to Seattle
Voice Stress-Winfield SEA
Account Number Invoice Amount
001-3021-515.31-01 14.49
001-3021-515.31-01 13.63
001-3021-515.43-10 398.00
001-3021-515.31-01 100.49
001-3021-515.45-30 239.03
001-3021-515.45-30 366.26
Division Total: $14,296.'~4
Department Total: $14,993.90
001-4010-558.43-10 9.50
001-4010-558.43-10 9.50
001-4010-558.43-10 57.00
001-4010-558.31-01 39.80
001-4010-558.31~01 10.82
001-4010-558.42-10 92.56
001-4010-558.42-10 30.94
001-4010-558.42-10 30.94
001-4010-558.42-10 -30.94
001-4010-558.42-10 20.51
Division Total: $270.63
001-4020-524.31-01 20.00
001-4020-524.45-30 341.47
001-4020-524.45~30 579.33
001-4020-524.45-30 61.68
001-4020-345.83-00 470.00
Division Total: $'1,472.48
Department Total: $1,743.11
001-5010-521.42-12 172.00
001-5010-521.49-01 210.00
001-5010-521.31~01 7.57
001-5010-521.31-01 38.93
001 ~5010-521.42~10 161.98
001-5010-521.43~10 180.50
001-5010-521.43-10 367.50
001-5010-521.42-10 54.15
001-5010-521.42-10 54.15
001-5010-521.42-10 -54.15
001-5010-521.42-10 25.75
Division Total: $1,2'18.38
001-5012-597.50-99 13,840.19
Division Total: $13,840.t9
001-5021-521.43-10 21.50
001-5021-521.43-10 701.05
=2=2=~ 4
City of Port Angeles
City Council Expenditure Report
From: 3/25/03
To: 4/4/03
Date: 4~8~03
Vendor
QUILL CORPORATION
QWEST
RADIOSHACK ACCOUNTS RECEIVABLE
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS), STATE OF
WESTERN STATES HOSTAGE
Police Department
ADVANCED TRAVEL
ARMOR HOLDINGS FORENSICS INC
BLUMENTRAL UNIFORMS & EQUIP
GALLS INCORPORATED
GTE COMMUNICATIONS SYSTEMS
INSIGHTS TRAINING CENTER INC
LAW ENFORCEMENT TARGETS INC
PUBLIC SAFETY CONSULTANTS NW LLC
WESTERN STATES HOSTAGE
Police D,parfment
BLUMENTHAL UNIFORMS & EQUIP
PRORIDER INC
Police Department
PEN PRINT INC
QUILL CORPORATION
QWEST
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS), STATE OF
WASHINGTON (DOL), STATE OF
Police Department
Description
CD Rom storage unit
Pockets,disks,folders
03-14 Qwest billing
Adapters ,earphones
April maintenance
April maintenance
April maintenance
Feb Scan chgs
2003 Dues-Knight
2003 Dues-Lowell
Investigation
WSCJTC-Kovatch,Swaze
Dust lift film
Stylus light
Drug tests
Jumpsuit-Bergeron
Jumpsuit-Gallagher
Dept badges
Safety boots-Swayze
Outlet box-McFall
Training gun-Swayze
Calibrate radar
Active Shooter-Peninger
Target items
Counter Terror-Baed
Counter Terror-Coyle
2003 Dues-Roggenbuck
Patrol
Fasteners
Stylus light,charger
Bike helmets
Reserves & Volunteers
Form 014 Disposition Shts
Vertical pockets
03-14 Qwest billing
April maintenance
April maintenance
April maintenance
Feb Scan chgs
Pistol licenses-February
Records
Police Department
Account Number Invoice Amount
001-5021-521.31-01 17.82
001-5021-521.31-01 65.61
001-5021-521.42-10 31.80
001-5021-521.42-10 33.49
001-5021-521.42-10 7.74
001-5021-521.42-10 7.74
001-5021-521.42-10 -7.74
001-5021-521.42-10 73.72
001-5021-521.49-01 25.00
001-5021-521.49-01 25.00
Division Totah $1,002.73
001-5022-521.43-10 351.40
001-5022-521.31-01 28.62
001-5022-521.20-80 46.01
001-5022-521.31-01 147.92
001-5022-521.20-80 425.95
001-5022-521.31-11 436.83
001~5022-521.31-11 164.29
001-5022-521.20-80 186.54
001-5022-521.31-11 19.61
001-5022-521.31-80 53.63
001-5022-521.48-10 208.56
001-5022-521.43-10 375.00
001-5022-521.31-01 145.15
001-5022-521.43-10 235.00
001-5022-521.43-10 235.00
001-5022-521.49-01 25.00
Division Totah $3,084.51
001-5026-521.31-11 26.00
001-5026-521.35-01 558.22
001-5026-521.35-01 542.26
Division Totah $1,126.48
001-5029-521.31-01 235.88
001-5029-521.31-01 27.72
001-5029-521.42-10 115.70
001-5029-521.42-10 38.68
001-5029-521.42-10 38.68
001-5029-521.42-10 -38.68
001-5029-521.42-10 12.70
001-5029-322.90-12 492.00
Division Totah $922.68
Department Total: $21,194.97
~=3°age 5
Date: 4~8~03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
CAPACITY PROVISIONING INC
GWEST
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS), STATE OF
WSAEC
XEROX CORPORATION
Firs Department
SLUMENTHAL UNIFORMS & EQUIP
GALLS INCORPORATED
QWEST
TELECOM LABS INC
US TELECOM
VERIZON WIRELESS - BELLEVUE
WASHINGTON (DIS), STATE OF
Firs Department
AT&T WIRELESS SERVICES
Firs D~artment
ADVANCED TRAVEL
SLUMENTHAL UNIFORMS & EQUIP
BRYANT'S UPHQLSTERY
CLALLAM CNTY EMS
GALLS INCORPORATED
GE MEDICAL SYSTEMS
LIFE ASSIST
MOROZ, JAMES
QWEST
TELECOM LABS INC
US TELECOM
VERIZON WIRELESS-BELLEVUE
WASHINGTON (DIS), STATE OF
Fire Department
AT&T WIRELESS SERVICES
Description
INET-Fire St March
03-14 Qwest billing
April maintenance
April maintenance
April maintenance
Feb Scan chgs
Conf registration-Wheeler
DC220 lease-Jan
DC220SS lease-Feb
Administration
Pouch-Reid
Report holders
03-14 Qwest billing
April maintenance
April maintenance
April maintenance
03-15 a/c 603796
03-15 a/c 2097402
Feb Scan chgs
Fire Supression
03-02 AT&T a/c 43736255
Fire Volunteers
Continuing Ed-Hall
Fire training-Twitchell
Safety boots-Patterson
Repair zipper life pack
Medic 1 Advisory-April
Safety boots-Nielsen
Report holders
Biomed equipment March
Biomed equipment-April
First aid supplies
Backboard,pins,letters
Teach CPR 03-19
03-14 Qwest billing
April maintenance
April maintenance
April maintenance
03-15 a/c 5048873
Feb Scan chgs
Medic I
03-02 AT&T a/c 45598455
Account Number Invoice Amount
001-6010-522.42-12 172,00
001-6010-522,42-10 115.70
001-6010-522.42-10 38,68
001-6010-522.42-10 38,68
001-6010-522.42-10 -38,68
001-6010-52242-10 20.77
001-6010-522.43-10 225.00
001-6010-522.45-30 197,97
001-6010-522.45-30 305.07
Division Total: $t ,075.19
001-6020-522.20-80 21.71
001-6020-522.31-01 29.20
001-6020-522.42-10 69.42
001-6020-522.42-10 23.21
001-6020-522.42-10 23.21
001-6020-522.42-10 -23.21
001-6020-522.42-10 3.65
001-6020-522.42-10 15.63
001-6020-522.42-10 0.36
Division Total: $163.t8
001-6021-522.42-10 7.98
Division Total: $7.98
001-6025-526.43-10 175.00
001-6025-526.43-10 336.46
001-6025-526,20-80 154.28
001-6025-526.48-10 19,83
001-6025-526.41-50 600.00
001-6025-526.20-80 175.26
001-6025-526.31-01 29.20
001-6025-526.41-50 54.10
001-6025-526.41-50 54.10
001-6025-526.31-01 79.44
001-6025-526.31-01 363.39
001-6025-526.31-08 160,00
001-6025-526.42-10 23.14
001-6025-526.42-10 7.74
001-6025-526.42-10 7.74
001-6025-526.42-10 -7,74
001-6025-526.42-10 10.37
001-6025-526.42-10 1,83
Division Total: $2,244.14
001-6030-522.42-10 8.31
~4' Page 6
Date: 4~8~03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
QWEST
TELECOM LABS INC
US TELECOM
Fire Department
ADVANCED TRAVEL
Fire Department
NORTHWESTERN TERRITORIES INC
Fire Department
AT&T WIRELESS SERVICES
COMPLETE LINE, THE
COSTCO CREDIT CARD PMTS
QWEST
RADIOSHACK ACCOUNTS RECEIVABLE
TELECOM LABS INC
US TELECOM
VERIZON WIRELESS-BELLEVUE
WASHINGTON(DIS),STATE OF
XEROX CORPORATION
Public Works-Gen Fnd
MARY BILSBORROW
QWEST
RICOH BUSINESS SYSTEMS
TELECOM LABS INC
US TELECOM
WA WILDLIFE & RECREATION COALITION
WASHINGTON (DIS), STATE OF
XEROX CORPORATION
Parks & Recreation
MARY BILSBORROW
QWEST
Description
03-14 Qwest billing
April maintenance
April maintenance
April maintenance
Fire Prevention
Fire class-Bogues,Nielsen
Fire Training
Professional svcs pe 2-20
Facilities Maintenance
Fire Department
03-27 AT&T a/c 48966287
Note pads,post-its,marker
Telephone
03-14 Qwest billing
Phone ,accessories
Speaker phone,batteries
April maintenance
April maintenance
April maintenance
03-15 a/c 1367529
03-15 a/c 936438
03-15 a/c 874327
Feb Scan chgs
DC460SLC lease-Jan
DC460SLC lease-Feb
Administration
Public Works-Gen Fnd
Letter trays
Excel,Word books
03-14 Qwest billing
03-14 Qwest billing
Copier lease-April
April maintenance
April maintenance
April maintenance
2003 Membership dues
Feb scan chgs
DC220 lease-Jan
DC220SS lease-Feb
Administration
Office supplies
03-14 Qwest billing
Account Number Invoice Amount
001-6030-522.42-10 23.14
001-6030-522.42-10 7.74
001-6030-522.42-10 7.74
001-6030-522.42-10 -7.74
Division Totah $39.19
001-6040-522.43-10 152.00
Division Tota~ $t52.00
001-6050-522.48-10 230.50
Division Total: $230.80
Department Totah $3,912.18
001-7010-532.42-10 6.06
00%7010~532.31-01 49.52
001-7010-532.31-01 64.91
001-7010-532.42-10 647.86
001-7010-532.31-01 43.15
001-7010-532.31-01 46.94
001-7010-53Z42-10 216.58
001-7010-532.42-10 216.58
001-7010-532.42-10 -216.58
001-7010-532.42-10 10.37
001-7010-532.42-10 10.37
00%7010-532.42-10 10.37
001-7010-532.42-10 78.12
001-7010-532.45-30 1,t90.41
001-7010-532.45-30 1,190.41
Division Total: $3,565.07
Department Totah $3,565.07
001-8010-574.31-01 6.38
001-8010-574.31-01 38.90
001-8010-574.42-10 69.42
001-8010-674.42-10 7.16
001-8010-574.45-30 256.25
001-8010-574.42-10 23.21
001-8010-574.42-10 23.21
001-8010-574.42-10 -23.21
001-8010-574.49-01 100.00
001-8010-574.42-10 7.16
001-8010-574.45-30 197.97
001-8010-574.45-30 216.67
Division Totah $923.12
001-6011-674.31-01 88.27
001-8011-574.42-10 46.28
=5Page 7
Date: 418/03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS). STATE OF
Parks & Recreation
CAPACITY PROVISIONING INC
CED/CONSOLIDATED ELEC DIST INC
FAMILIAN NW
INSIGHT PUBLIC SECTOR
MARSHA POSSINGER
QWEST
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS), STATE OF
XEROX CORPORATION
Parks & Recreation
AMERICAN RED CROSS-PA
AQUAM AQUATIC SPECIALIST INC
CAPACITY PROVISIONING INC
FOSTER MANUFACTURING CORP
GRAiNGER INC, WW
INSIGHT PUBLIC SECTOR
JEAN MADDEN
PORT ANGELES CITY TREASURER
QWEST
SPECIFICATION SALES INC
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS), STATE OF
Parks & Recreation
CAPACITY PROVISIONING INC
Description
April maintenance
April maintenance
April maintenance
Feb Scan chgs
Recreation
INET-Sr Center March
Cable,connector
Wire,parts for new DW
Heat elements
Print server,cable
Color inkjet printer
Refund deposit
03-14 Qwest billing
03-14 Qwest billing
03-20 Qwest billing
April maintenance
April maintenance
April maintenance
Feb Scan chgs
DC220 lease-Jan
DC220SS lease-Feb
Senior Center
CPR class 08-04-02
Lifeguard manuals
Play gear
INET-WIn Shore March
Water ride tubes
Exhaust fan
HP LJ Printer-Pool
Pass refund
Refund scrip card
03-14 Qwest billing
03-14 Qwest billing
03-14 Qwest billing
Cadridges
Cartridges correction
April maintenance
April maintenance
April maintenance
Feb Scan chgs
William Shore Pool
INET-Cemetery March
Account Number Invoice Amount
001-8011-574.42-10 15.47
001-8011-574.42-10 15.47
001-8011-574.42-10 -15.47
001-8011-574.42-10 31.07
Division Totah $181.09
001-8012-55542-12 172.00
001-8012-555.31-20 6.95
001-8012-555.31-20 222.89
001-8012-555.31-20 683.65
001-8012-555.31-60 423.88
001-8012-555.31-60 639.98
001-8012-362.40-21 150.00
001-8012-555.42-10 69.42
001-8012-555.42-10 37.98
001-8012-555.47-10 60.50
001-8012-555.42-10 23.21
001-8012-555.42-10 23.21
001-8012-555.42-10 -23.21
001-8012-555.42-10 1.86
001-8012-555.45-30 197.97
001-8012-555.45-30 356.94
Division Total: $3,047.23
001-8020-576.31-01 156.00
001-8020-576.31-01 245.00
001-8020-576.31-01 681.66
001-8020-576.42-12 172.00
001-8020-576.31-01 613.32
001-8020-576.31-20 290.84
001-8020-576.31-60 1,066.85
001-8020-347.30-12 125.00
001-8020-347.30-11 38.50
001-8020-576.42-10 23.14
001-8020-576.42-10 56.50
001-8020-576.42-10 40.97
001-8020-576.31-20 421.89
001-8020-576.31-20 48.25
001-8020-576.42-10 7.74
001-8020-576.42-10 7.74
001-8020-576.42-10 -7.74
001-8020-576.42-10 2.56
Division Total: $3,990.22
001-8050-536.42-12 172.00
2=6Page 8
Date: 4/8/03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
DRAWING BOARD, THE
MATTHEWS INTERNATIONAL INC
QWEST
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS), STATE OF
Parks & Recreation
ACTION POWER EQUIPMENT
BEST ACCESS SYSTEMS
CAPACITY PROVISIONING INC
CED/CONSOLIDATED ELEC DIST INC
FAMILIAN NW
GLASS SERVICES CO INC
GRAINGER INC, W W
INSIGHT PUBLIC SECTOR
MCCRORIE INTERIORS
OTIS ELEVATOR COMPANY INC
QWEST
SKAGIT GARDENS INC
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS). STATE OF
Parks & Recreation
CED/CONSOLIDATED ELEC DIST INC
GRAINGER 1NC, WW
Description
Brochure holder
BRICKS & CLAY PRODUCTS
BRICKS & CLAY PRODUCTS
03-14 Qwest billing
April maintenance
April maintenance
April maintenance
Feb Scan chgs
Ocean View Cemetery
Gasket 12-16-02
Latch bolts
INET-VBCC March
INET-Carnegie March
INET-PK Facilities-March
Duct tape
Ballasts
Electrical pads
8" Pipe
Bronze mesh
Brass window rollers
Enclosure
Coupler for pump
Coil ballast kit
HP Laserjet printer-Parks
HP LJ Printer-Cemetery
Office carpet VBCC
Contract svcs-pe 09-30-03
03-14 Qwest billing
03-14 Qwest billing
SUPPLIES
April maintenance
April maintenance
April maintenance
Feb Scan chgs
Park Facilities
Parks & Recreation
Pads
Duct tape
Lamps,motor
Motor base
Motor base
Capacitors
Account Number Invoice Amount
001-8050-536.31-01 31.56
001-8050-536.34-01 62.00
001-8050-536.34-01 62.00
001-8050-536.42-10 23.14
001-8050-536.42-10 7.74
001-8050-536.42-10 7.74
001-8050-536.42-10 -7.74
001-8050-536.42-10 3.82
Division Total: $362.26
001-8080-576.31-01 6.13
001-8080-576.31-20 159.60
001-8080-574.42-12 172.00
001-8080-574.42-12 172.00
001-8080-576.42-12 172.00
001-8080-576.31-20 29.13
001-8080-576.31-20 173.12
001-8080-576.31-20 111.63
001-8080-576.31-20 119.11
001-8080-576.31-20 35.36
001-8080-576.31-20 50.69
001-8080-576.31-20 205.64
001-8080-576.31-20 110.65
001-8080-576.31-20 181.97
001-8080-576.31-60 1,066.85
001-8080-576.31-60 1,066.85
001-8080-576.31-20 4,874.55
001-8080-576.48-10 1,567.37
001-8080-576.42-10 23.14
001-8080-576.42-10 37.92
001-8080-576.31-40 1,378.00
001-8080-576.42-10 7.74
00'1-8080-576.42-10 7.74
001-8080-576.42-10 -7.74
001-8080-576.42-10 4.70
Division Total: $11,726.t5
Department Total: $20,230.07
001-8130-518.31-20 38.87
001-8130~518.31-20 29.13
001-8130-518.31-20 136.96
001-8130-518.31-20 7.84
001-8130-518.31-20 7.62
001-8130-518.31-20 16.04
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Date: 4/8/03
Vendor
GRAINGER INC, W W.
ORKIN EXTERMINATING COMPANY
SOUND RESTAURANT SUPPLY INC
Parks & Rec-Maintenance
BREWER, DAVID
Convention Center
HALL SIGNS INC
PACIFIC SAFETY SUPPLY INC
ADVANCED TRAVEL
CAPACITY PROVISIONING INC
HALL SIGNS INC
KEN RIDOUT
PACIFIC SAFETY SUPPLY INC
QWEST
STAR RENTAL
TI::LECOM LABS INC
US TELECOM
VERIZON WIRELESS - BELLEVUE
WASHINGTON (DIS), STATE OF
Public Works-Street
ADVANCED TRAVEL
BECK, EDIE
PORT ANGELES CITY TREASURER
QWEST
TELECOM LABS INC
US TELECOM
Description
Capacitors
Fan parts
Contactor,lighting
Fan motor
Pest control svcs 03-03
Pail,sparkle rinse
Custodial/Janitorial Svcs
Parks & Rec-Maintenance
General Fund
Contract svcs-April
Convention Center
Convention Center
Convention Center Fund
Signs
Safety vests,hard hats
Signs,Markings-McCaleb
INET-Corp Yd March
Signs
Reimb mileage
Safety vests,hard hats
03-14 Qwest billing
SUPPLIES
April maintenance
April maintenance
April maintenance
03-15 a/c 2427228
HP Laserjet printer
Feb Scan chgs
Street
Public Works-Street
Street Fund
Salmon mtg-Smith Olympia
Professional svcs
Professional svcs
Office supplies
Reimburse meals
03-14 Qwest billing
April maintenance
April maintenance
Account Number Invoice Amount
001-8130-518.31-20 10.70
001-8130-518.31-20 27,22
001-8130-518.31-20 478,99
001-8130-518.31-20 85,77
001-8130-518.41-50 135.26
001-8130-518.31-20 113,12
Division Total: $1,087.82
Department Total: $1,087.82
Fund Total: $78,884.16
101-1430-557.49-90 100.00
Division Total: $100.00
Department Total: $100.00
Fund Total: $t 00.0{]
102-0000-237.00-00 -42.44
102-0000-237.00-00 -11.83
Division Total: -$54.27
Department Total: -$84.27
102-7230-542.43-10 189.61
102-7230-542.42-12 172.00
102-7230-542.31-25 559.94
102-7230-542.43-10 79.34
102-7230-542.31-20 156.10
102-7230-542.42-10 69.42
102-7230-542.31-20 1,008.96
102-7230-542.42-10 23.21
102-7230-542.42-10 23.21
102-7230-542.42-10 -23.21
102-7230-542.42-10 2.37
102-7230-542.31-60 500.00
102-7230-542.42-10 0.98
Division Total: $2,761.93
Department Total: $2,76'1.93
Fund Total: $2,707.66
103-1511-558.43-10 85.50
103-1511-558.41-50 563.00
103-1511-558.41-50 542.00
103-1511-558.31-01 14.04
103-1511-558.43-10 43.89
103-1511-558.42-10 23.14
103-1511-558.42-10 7.74
103-1511-558.42-10 7.74
Date: 4/8/03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
US TELECOM.
WASHINGTON (DIS), STATE OF
Economic Development
ADVANCED TRAVEL
AT&T BUSINESS SERVICE
CLALLAM CNTY INFORMATION TECHNOLOGY
QUtLL CORPORATION
QWEST
TELECOM LABS INC
US TELECOM
WA STATE PATROL
WASHINGTON (DIS), STATE OF
Pencom
MIKE MCHENRY
Recreation Activities
ABREU, JOHN
BISSONE~rE, LUCAS L
HELPENSTELL, SCO~T
HERT, RICHARD F
HICKS, JOHN N
HUNT, BRANOON JAMES
JOHNSON, STEPHEN
HOWARD CARLSON
KELLY BURKE
MARK MILLMAN
MARY BILSBORROW
PORT ANGELES CiTY TREASURER
PORT ANGELES SCHOOL DISTRICT
ROONEY, RANDY L
SERRIANNE, MICHAEL D
STONE, RICHARD
ULIN, BRADLEY V
Recreation Activities
Description
April maintenance
Feb Scan chgs
Economic Development
Economic Development
Economic Development
Baughman to Renton
911 Forum-Simmons Spokane
03-16 AT&T LD billing
8MM Backup tape
Markers,tape,clips ,pads
03-14 Qwest billing
April maintenance
April maintenance
April maintenance
Access user fees
Feb Scan chgs
Pencom
Pencom
Pencom Fund
Refund officiating fee
Sports Programs
Officiate BB Exravaganza
Scorekeep Extravaganza
Officiate WRBF A BB Tourn
Scorekeep Extravaganza
Officiate BB Exravaganza
Officiate WRBF A BB Tourn
Scorekeep Extravaganza
Officiate WRBF A BB Tourn
Officiate BB Exravaganza
Refund entry fee
Refund entry fee
Refund entry fee
Supplies
BB Tourney expenses
Janitorial svcs 03-08,09
Officiate WRBF A BB Tourn
Officiate BB Exravaganza
Officiate BB Exravaganza
Officiate BB Exravaganza
Officiate WRBF A BB Toum
Special Events
Account Number Invoice Amount
103-1511-558.42-10 -7.74
103-1511-558.42~10 21.13
Division Total: $1,360.44
Department Total: $1,300.44
Fund Torah $1,300.44
107-5180-528.43-10 292.08
107-5160-528.43-10 85.50
107-5160-528.42-11 32.19
107-5160-528.31-01 176.89
107-5160-528.31-01 65.14
107-5160-528.42-10 393.37
107-5160-528.42-10 131.51
107-5160-528.42-10 131.51
107-5160-528.42-10 -131.51
107-5160-528.48-10 3,609.51
107-5160-528.42-10 31.58
Division Total: $4,817.77
Department Total: $4,817.77
Fund Total: $4,817.77
174-8221-347.60-20 30.00
Division Total: $30.00
174-8222-574.41-50 100.00
174-8222-574.41-50 70.00
174-8222-574.41-50 100.00
174-8222-574.41-50 140.00
174-8222-574.41-50 200.00
174-8222-574.41-50 110.00
174-8222-574.41-50 70.00
174-8222-574.41-50 260.00
174-8222-574.41-50 320.00
174-8222-347.60-21 40.00
174-8222-347.80-21 195.00
174-8222-347.60-21 195.00
174-8222-574.31-01 70.77
174-8222-574.31-01 99.39
174-8222-574.41-50 129.84
174-8222-574.41-50 80.00
174-8222-574.41-50 280.00
174-8222-574.41-50 100.00
174-8222-574.41-50 160.00
174-8222-574.41-50 240.00
Division Total: $2,960.00
=~Page 11
Date: 4~8~03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
MARY BILSBORROW
Recreation Activities
ACPINTERNATIONAL
ALDERGROVE CONSTRUCTIONINC
RADIOSHACK ACCOUNTS RECEIVABLE
Capital Projects-Pub Wks
ARC ARCHITECTS
Capital Proj-Parks & Rec
TIM WILKENSON
Capital Proj-Parks & Rec
ACCUFUNDINC
HTEINC
Capital Projects-Finance
HOCH CONSTRUCTION INC
OLYMPIC DESIGN WORKS INC PS
US BANK OF PORT ANGELES
Capital Projects-Pub Wks
DALLY JOURNAL OF COMMERCE
Capital Projects-Pub Wks
LAU, YING YING
BARTSCH, EDWARD
BRISCOE, KAREEN
DANNER, EDWARDJ
JUMO, HELEN
Description
Supplies
Youth/Family Programs
Recreation Activities
Park & Recreation Fund
Drain markers
Sidewalk construction
Batteries
GF-Street Projects
Capital Projects-Pub Wks
PA Pool II pe 02-28
Wm Shore Pool Renovation
Capital Proj-Parks & Rec
Capital Improvement
Refund deposit
Lincoln Park Improvmt
Capital Proj-Parks & Rec
Lincoln Park Improvement
APC Suite pe 03-31
Naviline Installation-50%
LX Conversion-50%
Software training
Software training
Software training
Finance System
Capital Projects-Finance
Finance System
Carnegie Library pmt 6
Prof svcs
Escrow 153591659518-Hoch
GF-Carnegie Restoration
Capital Projects-Pub Wks
GF - Carnegie Library Fnd
Bridge replacements
8th St Bridge Reconst
Capital Projects-Pub Wks
8th St Bridge Reconstr
UT deposit rfd-119062009
MANUAL DEPOSIT REFUND
UB CR REFUND-FINALS
UB CR REFUND-FINALS
UB CR REFUND-FINALS
Account Number Invoice Amount
174-8224-574.31-01 29.27
Division Total: $29.27
Department Total: $3,019.27
Fund Total: $3,019.27
310-7930-595.65-10 302.21
310-7930-595.65-10 87,261.43
310-7930-595.31-01 84.27
Division Total: $87,647.91
Department Total: $87,647.91
310-8921-594.41-50 1,884.80
Division Total: $1,884.80
Department Total: $1,884.80
Fund Total: $89,532.71
316-8982-362.40-12 50.00
Division Total: $50.00
Department Total: $50.00
Fund Total: $50.00
325-2911-594.64-10 161.87
325-2911-594.64-10 3,548.96
325-2911-594.64-10 3,750.00
325-2911-594.64-10 33,434.77
325-2911-594.64-10 20,804.02
325-2911-594.64-10 7,938.94
Division Total: $69,638.56
Department Total: $69,638.56
Fund Total: $69,638.56
327-7931-594.65-10 38,006.36
327-7931-594.41-50 4,703.58
327-7931-594.65-10 1,841.39
Division Total: $44,551.33
Department Total: $44,551.33
Fund Total: $44,591.33
328-7950-595.44-10 307.10
Division Total: $307.10
Department Total: $307.10
Fund Total: $307.10
401-0000-245.10-00 74.11
401~0000-122.10-99 125.00
401-0000-122.10-99 100.58
401-0000-122.10-99 78.29
401-0000-122.10-99 10.20
=~lPage 12
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Date: 4~8~03
Vendor
MCKERVEY, BRIAN
OAKLEY, STARLET
PUHL, HEATHERD
SCHAFFER, SCO~'
SCHARF, CARL
QUILLCORPORATION
SUPPLEMENTALSERVICESINC
CAPACITY PROVISIONING INC
XEROX CORPORATION
Public Works-Electric
ADVANCED TRAVEL
CAPACITY PROVISIONING INC
CLEARING UP: NEWSDATA CORP
ECONOMIC & ENGINEERING SVC INC
EES CONSULTING 1NC
MARSH MUNDORF PRA~-F SULLIVAN
PORT ANGELES CITY TREASURER
PUBLIC POWER COUNCIL
Public Works-Electric
BAXTER & CO. J H
BUSINESS ANSWERPHONE SERVICE
CAPACITY PROVISIONING INC
CED/CONSOLIDATED ELEC DIST INC
COMPLETE LINE, THE
DALLY JOURNAL OF COMMERCE
GRAYBAR ELECTRIC CO INC
HAYES, STEVE
INDUSTRIAL SUPPLY INC
PORT ANGELES CITY TREASURER
QUILL CORPORATION
Description
UB CR REFUND-FINALS
MANUAL DEPOSIT REFUND
UB CR REFUND-FINALS
UB CR REFUND-FINALS
UB CF;[ REFUND-FINALS
File,binder,clips,tape
Dust busters,marker set
Ink roller
Labels,sign
INET-LT Eng March
DC220 lease-Jan
DC220
Engineering-Electric
SN CRAC mtg-McLain PDX
INET-LT Res Mgt March
Service pe 07-31-03
H20/WasteH20-January
H20/WasteH20-February
2003 WPAG pe Feb
WPAG 2002 pe 02-28
Office supplies
2003 Membership
Salmon Project assessment
Power Resource Mgmt
Account Number
401-0000-122.10-99
401-0000-122.10-99
401-0000-122.10-99
401-0000-122.10-99
401-0000-122.10-99
401-0000-237.00-00
401-0000-237.00-00
401-0000-237.00-00
401-0000-237.00-00
Division Total:
Department Total:
401-7111-533.42-12
401-7111-533.45-30
401-7111-533.45-30
Division Total:
401-7120-533.43-10
401-7120-533.42-12
401-7120-533.49-01
401-7120-533.41-50
401-7120-533.41-50
401-7120-533.49-01
401-7120-533.49-01
401-7120-533.31-01
401-7120-533.49-01
401-7120-533.49-01
Division Total:
LUMBER& RELATED PRODUCT401-7180-533.34-02
April service
INET-Ligt Div March
Red wire corm jar
Lighting parts
PVC cement
ELECTRICAL EQUIP & SUPPLY
Envelopes,sign flags,pens
Electric OH Rebuild
Circuit switchers
Number,letters book
Light fixture
401-7180-533.48-10
401-7180-533.42-12
401-7180-533.31-20
401-7180-533.31-20
401-7180-533.34-02
401-7180-533.48-10
401-7180-533.31-01
401-7180-533.41-50
401-7180-533.44-10
401-7180-533.31-01
401-7180-533.34-02
HARDWARE,AND ALLIED ITEM~401-7180-533.35-01
Filing fees 401-7180-533.49-90
File,binder,clips,tape 401-7180-533.31-01
Dust busters,marker set 401-7180-533.31-01
Invoice Amount
47.22
125.00
151.08
151.00
161.82
-5.36
-4.48
-0.57
-22.69
$991,2O
$991.20
342.54
277.97
336.43
$956,94
182.47
342.54
1,191.36
1,627.27
1,722.00
454.93
653.65
3.21
15,397.00
822.00
$22,396.43
12,358.15
160.00
2,740.35
63.88
330.56
67.25
21.87
148.06
260.85
197.95
160.38
141.01
606.74
19.00
70.63
59.09
=~r~ 13
Date: 4~8/03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
QUILL CORPORATION..
QWEST
RADIOSHACK ACCOUNTS RECEIVABLE
ROHLINGER ENTERPRISES INC
SANDERSON SAFETY SUPPLY CO
SEQUIM PHYSICIANS CLINIC
SNAP-ON TOOLS - CHUGGER DEANE
SUPPLEMENTAL SERVICES INC
TELECOM LABS INC
THURMAN SUPPLY
UNITED RENTALS NORTHWEST lNG
US TELECOM
VERIZON WIRELESS - BELLEVUE
WASHINGTON (DIS), STATE OF
WASHINGTON (DRS), STATE OF
WESCO DISTRIBUTION INC
WESTERN STATES ELECTRIC INC
ZEE MEDICAL SERVICE CO
Public Works-Electric
QWEST
TRIAXIS BNGINEERING 1NC
Public Works-Electric
ADVANCED TRAVEL
AT&T BUSINESS SERVICE
Description
Ink roller
03-14 Qwest billing
Phone,accessories
EQUIP MAINT & REPAIR SERV
FIRST AID & SAFETY EQUIP.
CDL physical-Marks #1458
Orange ratcheting
Labels,sign
April maintenance
Outlet box,bushing,straps
Trencher
Trencher
April maintenance
April maintenance
03-15 a/c 6317390
Feb Scan chgs
Statewide pensioners-Feb
Account Number
401-7180-533.31-01
401-7180-533.42-10
401-7180-533.48-10
40%7180-533.35-01
401-7180-533.35-01
401-7180-533.43-10
401-7180-533.35-01
401-7180-533.31-20
401-7180-533.42-10
401-7180-533.34-02
401-7180-533.45-30
401-7180-533.45-30
401-7180-533.42-10
401-7180-533.42-10
401-7180-533.42-10
401-7180-533.42-10
401-7180-533.20-30
ELECTRICAL CABLES & WIRES401-7180-533.34-02
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02
TAPE(NOT DP,SOUND,VIDEO) 401-7180-533.31-20
FASTENERS, FASTENING DEV,'401-7180-533.34-02
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02
Frt chgs 401-7180-533.34-02
BAGS,BAGGING,TIES,EROSIOP401-7180-533.35-01
First aid supplies
Electric Operations
03-14 Qwest billing
Laurel St circuit switch
'E' St Relay
Electric Projects
Public Works-Electric
Electric Utility Fund
WETRC 'BAT'-Beverford
WETRC 'BAT'-Becker
WOW W/S-Wilcox Spokane
WOW W/S-Edgington
Seminar Bellevue-McGinley
03-15 AT&T LDistance
401-7180-533.31-20
Division Totah
401-7188-594.42-10
401-7188-594.41-50
401-7188-594.41-50
Division Totah
Depa~mentTotah
Fund Totah
402-7380-534.43-10
402-7380-534.43-10
402-7380-534.43-10
402-7380-534.43-10
402-7380-534.43-10
402-7380-534.42-10
Invoice Amount
7.53
323.95
47.54
115.56
176.79
72.00
58.54
299.31
108.30
9.86
198.18
146.71
108.30
-108.30
36.45
22.44
200.16
381.57
269.82
64.19
53.14
20.67
171.03
335.42
112.93
1,444.04
46.13
213.24
75.58
$22,416.85
40.60
1,466.00
3,555.50
$5,062.10
$50,832.32
$51,823.52
367.38
367.38
707.68
718.06
14.40
35.48
=~= =2~ ~ 14
Date; 418103
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
CAPACITY PROVISIONING INC
CED/CONSOLIDATED ELEC DIST INC
CERTIFIED HEARING AID CENTER
FAMILIAN NW
FLOW PRODUCTS INC
FOWLER COMPANY, H D
PORT ANGELES CITY TREASURER
QWEST
TELECOM LABS INC
UNITED RENTALS NORTHWEST INC
US TELECOM
VERIZON WIRELESS - BELLEVUE
WASHINGTON (DIS), STATE OF
Public Works-Water
ADVANCED TRAVEL
SKILLINGS-CONNOLLY INC
Public Works-Water
INDUSTRIAL CHEM LABS & SVCS
LAB SAFETY SUPPLY INC
LIBERTY INDUSTRIES
MCMASTER*CARR SUPPLY CO
BEN-KO-MATIC
BILL'S PLUMBING & HEATING INC
BROWN AND CALDWELL
CAPACITY PROVISIONING INC
INDUSTRIAL CHEM LABS & SVCS
LAB SAFETY SUPPLY INC
LIBERTY INDUSTRIES
MCMASTER-CARR SUPPLY CO
PORT ANGELES CITY TREASURER
Description
INET-Water Dept March
Fuses
4 Hearing tests
SUPPLIES
SUPPLIES
SUPPLIES
PIPE AND TUBING
PIPE FITTINGS
Steel toe boot rebate
2 CDL Licenses
03-14 Qwest billing
03-23 Qwest billing
April maintenance
Portable pump
April maintenance
April maintenance
03-15 a/c 782476
HP Laserjet printer
Feb Scan chgs
Water
Muni Water Treatment-SEA
Training,mtg
Congress mtg-Knutson WADC
Prof svcs pe 02-25
Water Projects
Public Works-Water
Water Fund
Lift station degreaser
Beakers ,burets,brushes
Yellow sewer dye
Clevis hooks
SUPPLIES
Sanikan-Cherry & Front
PAWW Projects pe 02-21
INET-WW Dept March
Lift station degreaser
Beakers,burets,brushes
Yellow sewer dye
Clevis hooks
Ice
Account Number Invoice Amount
402-7380-534.42-12 356.82
402-7380-534.34-02 50.31
402-7380-534.31 -20 100.00
402-7380-534.34-02 702.45
402-7380-534.34-02 1,569.24
402-7380-534.34-02 294.81
402-7380-534.34-02 74.87
402-7380-534.34-02 993.82
402-7380-534.31-20 25.00
402-7380-534.43-10 40.00
402-7380-534.42-10 23.14
402-7380-534.42-10 64.15
402-7380-534.42~10 7.74
402-7380-534.31-20 206.28
402-7380-534.42-10 7.74
402-7380-534.42-10 -7.74
402-7380-534.42-10 17.66
402-7380-534.31-60 1,000.00
402-7380-534.42-10 7.01
Division Total: $7,743.66
402-7388-594.43-10 86.36
402-7388-594.43-10 192.50
402-7388-594.43-10 351.11
402-7388-594.41-50 1,263.70
Division Total: $1,893.67
Department Total: $9,637.33
Fund Total: $9,637.33
403-0000-237.00-00 -76.26
403-0000-237.00-00 -17.89
403-0000-237.00-00 -28.08
403-0000-237.00-00 -12.43
Division Total: -$134.86
Department Total: -$134.66
403-7480-535.31-20 318.43
403-7480-535.31-20 122.50
403-7480-535.41-50 160.56
403-7480-535.42-12 654.18
403-7480-535.3t -20 1,006.24
403-7480-535.31-20 236.04
403-7480-535.31 ~20 370.48
403-7480-535.31-20 163.99
403-7480-535.31-20 3.47
=~jPage15
Date: 4/8/03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
PORT ANGELES CITY TREASURER.
PUGET SAFETY EQUIPMENT
QWEST
TELECOM LABSINC
USTELECOM
VERIZON WIRELESS-BELLEVUE
WA STATE DEPARTMENT OF ECOLOGY
WASHINGTON (DIS), STATE OF
WHITNEY EQUIPMENT CO INC
Public Works-Wastewater
BROWN AND CALDWELL
HORIZON EXCAVATING INC
KEY BANK
SKILLINGS-CONNOLLY INC
Public Works-Wastewater
AMAZING RECYCLED PRODUCTSINC
ADVANCEDTRAVEL
AMAZING RECYCLED PRODUCTSINC
BECKWITH&KUFFEL
BREM~IR DISPOSALINC
CAPACITY PROVISIONINGINC
CED/CONSOLIDATED ELEC DISTINC
Description
Certified mail
Safety luncheon
Rain gear
03-14 Qwest billing
03-16 Qwest billing
03-20 Qwest billing
03-20 Qwest billing
03-20 Qwest billing
03-20 Qwest billing
03-20 Qwest billing
03-20 Qwest billing
03-20 Qwest billing
03-23 Qwest billing
03-23 Qwest billing
03-23 Qwest billing
April maintenance
April maintenance
April maintenance
03-15 a/c 1617934
03-15 a/c 7211694
WW-I'P OP Test-Gaul
Feb Scan chgs
Motor,couplers ,reducer
Wastewater
PA VVVV Projects pe 02-21
PAWW Projects pe 02-21
PA WVV Projects pe 02-21
Roof Drain prat 2
Escr 472909014855-Horizon
Prof svcs pe 02-25
Wastewater Projects
Public Works-Wastewater
Wastewater Fund
Recycling tray
WORC Board Mtg-McCabe
Recycling tray
Aireator overhaul
March Recycling
INET-S Waste March
Electrical pads 10-31-02
Account Number Invoice Amount
403-7480-535.42-10 11.14
403-7480-535.43-10 43.62
403-7480-535.31-20 62.22
403-7480-535.42-10 46.28
403-7480-535.42-10 57.42
403-7480-535.42-10 57.42
403-7480-535.42-10 57.42
403-7480-535.42-10 114.84
403-7480-535.42-10 57.42
403-7480-535.42-10 57.42
403-7480-535.42-10 57.42
403-7480-535.42-10 40.75
403-7480-535.42-10 57.42
403-7480-535.42-10 57.42
403-7480-535.42-10 57.42
403-7480-535.42-10 15.47
403-7480-535.42-10 15.47
403-7480-535.42-10 -15.47
403-7480-535.42-10 22.36
403-7480-535.42-10 12.66
403-7480-535.43-10 72.00
403-7480-535.42-10 33.22
403-7480~535.31-20 1,205.64
Division Total: $5,232.87
403-7488-594.41-50 1,392.36
403-7488-594.41-50 1,266.16
403-7488-594.41-50 1,000.91
403-7488-594.65-10 33,467.44
403-7488-594.65-10 1,621.48
403-7488-594.41-50 2,351.58
Division Total: $41,099.93
Depa~ment Torah $46,332.80
Fund Total: $46,t98.14
404-0000-237.00-00 -17.98
Division Totah -$17.98
Depa~mentTotal: -$17.98
404-7580-537.43-10 79.50
404-7580-537.31-20 237.23
404-7580-537.48-10 3,679.62
404-7580-537.41-50 44,774.64
404-7580-537.42-12 374.00
404-7580-537.31-20 52.28
3==4~e 16
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Date: 4/8/03
Vendor
CERT, FIED HEARING AID CENTER II
DEN-REE PRODUCTIONS
BESIGN ONE INC
INSIGHT PUBLIC SECTOR
PENINSULA RADIOLOGISTS P S
PORT ANGELES CiTY TREASURER
QWEST
SANDERSON SAFETY SUPPLY CO
SME CORPORATION
TELECOM LABS INC
US TELECOM
WASHINGTON (BIS), STATE OF
Public Works-Solid Waste
pARAMETRIX INC
Pub#c Works-Solid Waste
A & J GLASS INC
ABSOLUTE AIR INC
ALL WEATHER HEATING & COOLING
C & F INSULATION
EVERWARM HEARTH & HOME INC
MATHEWS GLASS CO iNC
ALAN C OMAN
ALLAN G AIKEN
BETTY HALE
BRIAN COBURN
Description
Hearing test
February advertising
Pens for Home show
Pencils for Home Show
HP Laserjet printer
X-rays-Heustis
Safety training food
Incident photos
03-14 Qwest billing
03-05 Qwest billing
03-08 Qwest billing
SUPPLIES
Repair pump
Install pump kit
April maintenance
April maintenance
April maintenance
HP Laserjet printer
Feb Scan chgs
Solid Waste
LF Engineering pe 02-21
LF Engineering pe 02-21
Solid Waste Projects
Public Works-Solid Waste
Solid Waste Fund
City rebate-Levine
City rebate-Gossard
City rebate-Schouten
City rebate-Flake
City rebate-Boyd
City rebate-Morgenstem
City rebate-Gray 12-26-2
City rebate-Baar
City rebate-Taylor
City rebate-Phillips
City rebate-Flake
City rebate-Cardiff
City rebate-Starks
City rebate
City rebate
City rebate
City rebate
Account Number Invoice Amount
404-7580-537.31-20 25.00
404-7580-537.44-10 250.00
404-7580-537.31-20 505.70
404-7580-537.31-20 325.96
404-7580-537.31-60 1,066.86
404-7580-537.41-50 29.75
404-7580-537.31-20 12.53
404-7580-537.31-20 8.78
404-7580-537.42-10 115.70
404-7580-537.42-10 44.57
404-7580-537.42-10 37.92
404-7580-537.31-20 86.20
404-7580-537.48-10 64.93
404-7580-537.48-10 145.94
404-7580-537.42-10 38.68
404-7580-537.42-10 38.68
404-7580-537.42-10 -38.58
404-7580-537.31-60 501.36
404-7580-537.42-10 8.79
Division Totah $52,465.94
404-7588-594.41-50 7,876.41
404-7588-594.41-50 3,296.64
Division Total: $11,173.05
Department Total: $63,638.99
Fund Total: $63,621.01
421-7121-533.49-86 765.00
421-712%533.49-86 1,062.50
421-7121-533.49-86 2,390.00
421-7121-533.49-86 2,390.00
421-7121-533.49-86 2,190.00
421-7121-533.49-86 2,390.00
421-7121-533.49-86 4,845.00
421-7121-533.49-86 1,367.50
421-7121-533.49-86 1,060.00
421-7121-533.49-86 1,335.85
421-7121-533.49-86 1,985.00
421-7121-533.49-86 115.00
421-7121-533.49-86 1,482.00
421-7121-533.49-86 55.00
421-7121-533.49-86 36.00
421-7121-633.49-86 150.00
421-712%533.49-86 25.00
=Sage 17
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Date: 4/8/03
Vendor
CAMERON AND CARLA FIELD
CATHY SMITH
DEBBIE MCGOFF
DIANE C BARNES
ELIZABETH SANDERS
ELVIN SMITH
ERIC NEURATH
GENE FULMER
GREG AND RONDI SMITH
JACK A POWELL
JAN FULLER
JESSE A HOPPER
JILL BURTON
JOSEPH M SPRINGOB
JULI VALENTINE
LAYTON W LUND
MARGARET N OKLESHEN
MAYRIE JOHNSTON
MICHAEL LBVINB
PATTI KOELLE
RAY WEIGEL
RENEE MATHIS
RICHARD SISNEROS
ROBERT L SPRINGFIELD
ROBERT N WALTON
RONALD KENNEDY
SHAWN WALKER
THELMA BOYD
WILLIAM RICHARDS
ZEE-ELLEN MARSHALL
PENINSULA HEAT
Public Works-Electric
CH2M HILL INC
Public Works-Water
Description
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
Cit / rebate
Cit / rebate
Cit / rebate
Cit / rebate
Cit / rebate
Cit ~ rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate-Phifer
City rebate-Cebelak
Conservation Loans
Public Works-Electric
Conservation Loans/Grants
Prof svcs pe 02-28 pmt 25
Prof svcs pe 02-28 pmt 25
Prof svcs pe 02-28 pmt 25
Prof svcs pe 02-28 pmt 25
Water Projects
Public Works-Water
Account Number Invoice Amount
421-7121-533.49-86 150.00
421-7121-533.49-86 150.00
421-7121-533.49-86 150.00
421-7121-533.49-86 50.00
421-7121-533.49~86 150.00
421-7121-533.49-86 50.00
421-7121-533.49-86 30.00
421-7121-533.49-86 150.00
421-7121-533.49-86 150.00
421-7121-533.49-86 150.00
421-7121-533.49-86 64.90
421-7121-533.49-86 30.00
421-7121-533.49-86 30.00
421-7121-533.49-86 150.00
421-7121-533.49-86 50.00
421-7121-533.49-86 150.00
421-7121-533.49-86 50.00
421-7121-533.49-86 36.00
421-7121-533.49-86 150.00
421-7121-533.49-86 50.00
421-7121-533.49-86 150.00
421-7121-533.49-86 30.00
421-7121-533.49-86 150.00
421-7121-533.49-86 64.90
421-7121-533.49-86 150.00
421-7121-533.49-86 60.00
421-7121-533.49-86 50.00
421-7121-533.49-86 270.00
421-7121-533.49-86 50.00
421-7121-533.49-86 50.00
421-7121-533.49-86 50.00
421-7121-533.49-86 2,390.00
421-7121-533.49-86 2,390.00
Division Total: $31,439.65
Department Total: $31,439.65
Fund Total: $31,439.65
452-7388-594.41-50 2,005.44
452-7388-594.41-50 1,032.77
452-7388-594.41-50 1,168.40
452-7388-594.41-50 1,144.70
Division Total: $5,351.31
Department Total: $5,351.31
~:)ag,e 18
Date: 4~8~03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
GEOTIVITY INC
Public Works-Wastewater
MCMASTER-CARR SUPPLY CO
BRIM TRACTOR COMPANY INC
CAPACITY PROVISIONING INC
COPY CAT GRAPHICS
EVERGREEN COLLSN/RADIATOR RPR
MCMASTER~ARR SUPPLY CO
N C MACHINERY CO
QWEST
SNAP-ON TOOLS - CHUGGER DEANE
TELECOM LABS INC
US TELECOM
WASHINGTON (DIS). STATE OF
WESTERN PETERBILT INC
Public Works-Equip Svcs
OMNITECHNOLOGYSOLUTIONS
ACCIS
COSTCO CREDIT CARD PMTS
DUNGENESS COMMUNICATIONS INC
ELIZABETH STRAIT
OMNI TECHNOLOGY SOLUTIONS
QWEST
TELECOM LABS INC
Description
Water Utility CIP
Velocity sensor
Field svcs
Wastewater Projects
Public Works-Wastewater
WasteWater Utility ClP
Cable assembly,sealer
Stamp sets,stamps
Brake lining repair kit
Edge set,ignition key
INET-EQ Svcs Mamh
Stripes back panel
Pads
Repair radiator
Cable assembly,sealer
Gauge
Brass tags
Stamp sets,stamps
Repair loader
03-14 Qwest billing
Impact wrench
April maintenance
April maintenance
April maintenance
Feb Scan chgs
Drag link
Equipment Services
Public Works-Equip Svcs
Equipment Services
Calendar Update 04-12-02
2003 Membership
Computer hard drives
Maintenance-February
Reimb tuition expense
Calendar Update 04-12-02
03-14 Qwest billing
April maintenance
Account Number Invoice Amount
Fund Total: $5,351.31
453-7488-594.48-10 2,055.80
453-7488-594.48-10 4,382.10
Division Total: $6,437.90
Department Total: $6,437.90
Fund Total: $6,437.90
501-0000-237.00-00 -4.22
501-0000-237.00-00 -21.04
Division Total: -$25.26
Department Total: -$28.26
501-7630-548.34-02 216.59
501-7630-548.34-02 1,221.60
501-7630-548.42-12 41.00
501-7630-548.48-10 32.46
501-7630-548.34-02 9.74
501-7630-548.48-10 130.33
501-7630-548.31-20 37.44
501-7630-548.34-02 18.19
501-7630-548.34-02 50.03
501-7630-548.35-01 227.58
501-7630-548.34-02 3,127.11
501-7630-548.42-10 23.14
501-7630-548.35-01 611.33
501-7630-548.42-10 7.74
501-7630-548.42-10 7.74
501-7630-548.42-10 -7.74
501-7630-548.42-10 0.98
501-7630-548.34-02 433.01
Division Total: $6,188.27
Department Total: $6,188.27
Fund Total: $6,163.01
502-0000-237.00-00 -27.06
Division Total: -$27.06
Department Total: -$27.06
502-2081-518.49-01 50.00
502-2081-518.48-10 281.30
502-2081-518.48-00 170.00
502-2081-518.43-10 297.81
502-2081-518.48-00 357.06
502-2081-518.42-10 69.42
502-2081-518.42-10 23.21
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Date: 4/8/03
Vendor
US TELECOM
WASHINGTON (DIS). STATE OF
Finance Department
AWC EMPLOYEE BENEFITS TRUST
BAILEY, JAMES A
BALSER, FRED
BALSER, SHARYN
BISHOP, VIRGIL
CAMERON, KENNETH
CAMPORINI. RICHARD
CLALLAM CNTY YMCA
CLELAND, MIKE
GROOMS, MICHAEL
JOHNSON, DONALD G
JOHNSON, HARRY
JORISSEN, ROBERTR
LIND, DARWIN PETER
LINDLEY, JAMES K
LOUCKS, JASRER
MIESEL, PHIL
MORGAN, ROY
NWADMIN TRANSFER ACCT
SEQUIM AQUATIC RECREATION CTR
SWEATT, JOHNNIE
THOMPSON, BRUCE
Self Insurance
HEALTHCARE MGMT ADMNSTRS INC
Sefflnsurance
LANDMARKINC
PAULANDTERRIERICHMOND
Self Insurance
Description
April maintenance
April maintenance
Feb Scan chgs
Information Technologies
Finance Department
Information Technology
Regence premium April
AWC Life Ins April
AWC LEOFF 1 April
Reimb Medicare-April
Reimb Medicare-April
Disability claims-March
Reimb Medicare-April
Reimb Medicare-April
Disability claims-March
Reimb Medicare-April
Member Connelly 013776901
Member Heustis 03-18-03
Disability claims-March
Reimb Medicare-April
Reimb Medicare-April
Reimb Medicare-April
Reimb Medicare-April
Disability claims-March
Reimb Medicare-April
Disability claims-March
Reimb Medicare-April
Reimb Medicare-April
Reimb Medicare-April
Non Sworn April premium
Sworn officers Apr prem
Retirees Apr premium
Annual pass-Sekac
Reimb Medicare-April
Reimb Medicare-April
Other Insurance Programs
03-18 Weekly claims EFT
03-25 Weekly claims EFT
Medical Benefits
Replace mailbox
Sewer incident #03-10
Comp Liability
Account Number Invoice Amount
502-2081-518.42-10 23.21
502-2081-518.42-10 ~23.21
502-2081-518.42-10 103.79
Division Total: $1,352.59
Department Totah $1,352.59
Fund Totah $1,325.53
503-1631-517.46-30 94,855.28
503-1631-517.46-32 1,413.04
503-1631-517.46-34 6,770.05
503~1631-517.46-35 58.70
503-1631-517.46-35 45.50
503-1631-517.46-35 90.02
503-1631-517.46-35 94.00
503-1631-517.46-35 100.40
503-1631-517.46-35 77.00
503-1631-517.46-35 50.00
503-1631-517.41-51 478.00
503-1631-517.41-51 615.00
503-1631-517.46-35 25.78
503-1631-517.46~35 54.00
503-1631-517.46-35 58.70
503-1631-517.46-35 58.70
503-1631-517.46-35 58.70
503-1631-517.46-35 728.46
503-1631-517.46-35 54.00
503-1631-517.46-35 92.48
503-1631-517.46-35 85.00
503-1631-517.46-35 46.10
503-1631-517.46-35 57.70
503-1631-517.46-33 16,272.85
503-1631-517.46-33 22,012.95
503-1631-517.46-34 10,889.95
503-1631-517.41-51 254.80
503-1631-517.46-35 65.70
503-1631-517.46-35 50.00
Division Total: $155,512.86
503-1637-517.46-01 926.34
503-1637-517.46-01 1,241.00
Division Totah $2,167.34
503-1671-517.49-98 68.20
503-1671-517.49-98 151.23
Division Totah $219.43
~3==~=age 20
Date: 4/8/03
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
AWCEMPLOYEEBENEFITSTRUST
BRAUN, GARY
CAMPBELL. MALCOLM D
EVANS, SIDNEY
RYAN, ED
Fireman ~ Pension
PORTANGELESCITYTREASURER
CAPACITY PROVISIONINGINC
QWEST
TELECOM LASS INC
US TELECOM
VISITORS GUIDE PUBLICATIONS
WASHINGTON (DIS), STATE OF
Ester Webster/Fine Arts
AFSCME LOCAL 1619
DIMARTINOfWSCFF DISABILITY
EMPLOYEES ASSOCIATION
FIREFIGHTER'S LOCAL 656
FLEX-PLAN SERVICES (PAYROLL)
IBEW LOCAL 997
OFFICE OF SUPPORT ENFORCEMENT
PERS
POLICE ASSOCIATION
STATES WEST LIFE INSURANCE CO
TEAMSTERS LOCAL 589
Description
Self Insurance
Self-Insurance Fund
Firemen retirees April
Reimb Medicare-April
Reimb Medicare-April
Disability claims-March
Reimb Medicare-April
Disability claims-March
Reimb Medicare-April
Fireman's Pension
Fireman's Pension
Firemen's Pension
Reimb decal
Off Street Parking Fund
iNET-Fine Arts March
03-14 Qwest billing
03-23 Qwest billing
03-14 Qwest billing
Apdl maintenance
April maintenance
April maintenance
Advertising 11-10-2002
Feb Scan chgs
Ester Webster/Fine Arts
Ester Webster/Fine Arts
Esther Webster Fund
P/R Deductions pe 03-30
P/R Deductions pe 03-30
P/R Deductions pe 03-30
P/R Deductions pe 03-30
P/R Deductions pe 03-30
P/R Deductions pe 03-30
P/R Deductions pe 03-30
P/R Deductions pe 03-30
P/R Deductions pe 03-30
P/R deduction pe 03-16
P/R Deductions pe 03-30
Supplemental Life Ins
P/R Deductions pe 03-30
Account Number Invoice Amount
Department Total: $157,899.63
Fund Total: $157,899.63
602-6221-517.46-35 2,274.75
602-6221-517.46-35 68.10
602-6221-517.46-35 58.70
602-6221-517.46-35 415.00
602-6221-517.46-35 54.00
602-6221-517.46-35 167.30
602-6221-617.46-35 54.00
Division Total: $3,091.85
Department Total: $3,091.85
Fund Total: $3,091.88
650-0000-229.00-00 15.00
Division Total: $16.00
Department Total: $15.00
Fund Total: $15.00
652-8630-575.42-12 172.00
652-8630-575.42-10 23.14
652-8630-575.42-10 60.50
652-8630-575.42-10 43.91
652-8630-575.42-10 7.74
652-8630-575.42-10 7.74
652-8630-575.42-10 -7.74
652-8630-575.44-10 450.00
652-8630-575.42-10 25.44
Division Total: $782.73
Department Total: $782.73
Fund Total: $782.7:3
920-0000-231.54--40 108.00
920-0000~231.54-40 176.00
920-0000-231.53-40 875.78
920-0000-231.55-30 348.00
920-0000-231.54-30 1,100.00
920-0000-231.53-10 1,052.92
920-0000-231.54-20 626.00
920-0000-231.56-20 1,081.13
920-0000-231.56-20 169.85
920-0000-231.51-10 745.57
920-0000-231.55-10 244.00
920-0000-231.53-30 549.30
920-0000-231.54-10 2,350.00
e21
City of Port Angeles
City Council Expenditure Report
From: 3/25/03 To: 4/4/03
Vendor
UNITED WAY (PAYROLL)
WSCCCE AFSCME AFL-CIO
Description
P/R Deductions pe 03-30
P/R Deductions pe 03-30
Payrofl Clearing
Account Number
920-0000-231.56-10
920-0000-231.54-40
Division Total:
Department Total:
Fund Total:
Totals for check period
From: 3/25/03 To: 4/4/03
Da~:4/~03
Invoice Amount
347.00
3,321.90
$13,095.45
$13,095.45
$13,095.45
$691,491.06
e 22
Finance Department
Electronic Payments March 25, 2003 - April 4, 2003
Fund
401 03-26-03 WPPSS Power bill - February
1,286,622.00
Total 1,286,622.00
C :\WlNNT~Profiles\Administrator~Personal\Wires.wpd
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
April 14, 2003
CITY COUNCIL
Dennis C. Dickson, Sr. Assistant City Attorney
Cingular Wireless Lease at Shane Park/Exemption from State Leasehold Tax
It has come to my attention that concern was expressed at the April 1, 2003 City Council meeting
that the Cingular Wireless cell phone transmission site lease with the City omitted, in error,
provision for collection of the State leasehold excise tax. The provision for collection of the State
leasehold excise tax was intentionally deleted. In May, 2002, I learned that regulated utilities, such
as Cingular Wireless, were able to obtain an exemption from the leasehold tax requirements. I
confirmed through the Department of Revenue that this exemption would apply to Cingular cell
phone transmission sites such as that contemplated at Shane Park. During the initial stages of
negotiation with Cingular Wireless the attorneys for Cingular, in fact, claimed this exemption. I
trust that this clarifies any confusion concerning the issue of exemption of leasehold tax in this lease.
G:~LEGAL\Cotmcil.mcn~ wpd
43
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
APRIL 14, 2003
CITY COUNCIL ,
Parks, Recreation and Beautification Commission ~
PARKS, RECREATION AND BEAUTIFICATION COMMISSION VACANCY
APPOINTMENT
Summary: Two vacancies on the Parks, Recreation and Beautification Commission need filling.
Recommendation: The Parks, Recreation and Beautification Commission recommends that the City
Council pass a motion appointing David Shargel to fill the unexpired term of Matthew Kirsch and
Ron Johnson to fill the unexpired term of David Morris.
Background / Analysis: There are currently two vacancies on the Commission. It is the
responsibility of the Commission to interview and recommend to the City Council candidates to fill
vacant positions. Attached is a copy of the applications submitted by both Mr. Shargel and Mr.
Johnson.
The term for Matthew Kirsch was scheduled to end February 28, 2006. The term for David Morris
was scheduled to end February 29, 2004.
The Commission conducted interviews of potential candidates at their regular meeting held on April
3, 2003.
Cc. Becky Upton, City Clerk
C:\COUNCIL.park board vacancies. WPT
45
pORTANGELES
WA S H I N ~ TO N~ U.S.A.
L_.____.(~ITY OF PORT ANGELES
Application for Appointment to a Board, Commission, or Committee
Board, Commission, or Committee to which you are seeking appointment:
Board or COmmission Full Name ·
First MI
Applicant Name and General Information
Last
Home street address
City State
Home phone number
Zip Code
Work phone number
Date of Birth
(To be completed 0nly by aPplicants for Law Enforcement Advisory Board for purposes of
criminal history check to ensure compliance with 2.26.020 PAMC)
Certification and Location Information (c~rc~e
Are you cu[rently a City employee? yes ~) Are you a citizen of the United States? ~ No
Are you a City resident?(~ No Do you own/manage a business in the City? Yes~
Do you hold any professional licenses; registrations or certificates in any field (list below)? (~ No
Are you aware of any conflict of interest which might arise by your service on a C!ty Board or comrmssion? If so,
pl~e explain:
in compliafi~e With the American Disabilities Act, if you will need special accommodations because ora physical
limitation, please contact the City Clerk, 417-4634, so appropriate arrangements can be made.
(OVER)
Work Experience
List most recent experience first [or elaborate on a resume if you prefer)
Employer/ Your Title From (M/Y) To (M/Y)
Brief job description /'
Employer Your Title From (M/Y) To (M/Y)
Brief job description
Employer ~ Your T~tle / From (M/Y) To (1WY)
Brief job description / /
Education
List most recent experience first
z . cA¥'/v',~--~-~ /z3/ ~/~ z~.'r~A6'~'F.~./ ~o'~/~.4 ~vZ~m~
Institution/Location / Credits eamed/Major area of study
Institution/Location Credits e/amed/Major area of study
Yes N~
Graduated?
(~No
Graduated?
Yes No
Institution/Location
Credits earned/Major area of study
Graduated?
Charitable, Social; and Civic Activities and Memberships
List major activities you have participated in during the last five years
Organization and location Group ~ purpose/objective # of members
Brief description of yo~ pa~cipation
Org~ation and location ~oup's p~se/objecfive / ~ of members z
Brief description of your participation
Why are you interested in serving on this particular Board or Commission? ~,~',.~t~--~,&kr t"~ t~,~' ~
48
(OVER)
What in your background or experience to you think would help you m serving on this Board:
What is your understanding of the responsibilities of this particular Board/Comnassion?
Please feel free to add any additional comments you might wish to make regarding your application:
Submit completed forms to:
Office of the City Clerk
City of Port Angeles
321 E. 5th Street
P. O. Box 1150
Port Angeles, Washington, 98362
10/02
49
pORTz NGELES
CITY CLERK
Application for Appointment to a Board, Commission, or Committee
Board, Commission, or Committee to ,which you are seeking appointment:
Board or comnUssion Full Name
Applicant Name and General Information
~t ~! ~t
Home street address
City State Zip Code
Home phone number Work phone number
Date of Birth (To be completed only by applicantS for Law Enforcement Advisory Board for purposes of
criminal history check to ensure compliance with 2.26.020 pAMC)
Certification and Location Information (c~c o.=)
Axe you currently a City employee? Yes(~ Are you a citizen ofdre United States? ~ No
A~e you a City resident?(.~No Do you own/manage a business in the City? Yes (~
Do you hold any professional licenses, registrations or certificates in any field (list below)? Yes N~
Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so,
please explain: h20/'O ~
In compliance with the American Disabilities Act, if you will need special accommodations because of a physical
limitation, please contact the City Clerk, 417-4634, so appropriate arrangements can be made. (OVER}
· wore Experience.
List most recent exPerience first (or elaborate on a resume if you prefer)
¢l~mplo~er , ~ i~ J Your Title From (M/Y) To (M/Y)
E~loyer Yo~ Title From (~) To
B~efjob desc~p~on
E~loyer ~r ao ~ No
B~eljo~ deampaon
Education
List most recent experieuce first
Insdtution/'Locatinn
(Ye~ No
Credits earned/Major area of study Graduated?
Charitable, Social, and Civic Activities and Memberships
List major activities you have participated in during the last five years
Organization and location Group's purpose/objective # of merabers
Brief description of your participationv -
OrgamZation and location Group's purpose/objective # of members ('/~Z - ~
Brief description of your participation
y are you interested in servkag on this particular Board or Commission* ,5-.,,uc.~ ~ ay J ~.' ~ 7Za
· '' , - ~ ~ /~c~{
in ~our, backgrou~d or experience to yqu think would heJ~p you in serving on this Board:
Wh,a,t
Please feel ~ee to add ~y additio~ c~en~you ~ht ~sh to ~e reg~ding yo~ applicadon:
App~c~nat~r~ - -' d ' DatJ
Submit completed forms to:
Office of the City Clerk
City of Port Angeles
321 E. 5th Street
P. O. Box 1150
Port Angeles, Washington, 98362
10/02
53
pORTANGELES
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
CITY COUNCIL CAI.~NDAR
April 14, 2003
"tentative": to be verified before next meeting. Reminder: this calendar is projected with regularlyl[
scheduled meetinss as well as impromptu. As each day [~oes by? many items will be added or deleted. Il
CITY COUNCIL MEMBER MEETING SCHEDULE 1 DATE 1 TIME
Westport Shipyard Groundbreaking Ceremony (Marine Drive) Monday, April 14 10:00 a.m.
Real Estate Committee Meeting Monday, April 14 4:00 p.m.
City Council Meeting (changed from April lSth) Monday, April 14 6:00 p.m.
Transit Bd/Gateway Review/Parking Ad Hoc Monday, April 21 1:00 p.m.
North Olympic Peninsula Cities Association Meeting Thursday, April 24 6:00 p.m.
Port Angeles Forward Executive Committee Meeting Monday, April 28 7:30 a.m.
Special City Council Meeting (Downtown parking) Tuesday, April 29 6:00 p.m.
Gateway Review Team Thursday, May 1 8:15 a.m.
City Council Meeting Tuesday, May 6 6:00 p.m.
City Council Meeting Tuesday, May 20 6:00 p.m.
PROJECTED CITY MEETINGS SCHEDULE 1 DATE 1 TIME
Parks, Recreation & Beautification Commission Meeting Thursday, April 17 7:00 p.m.
Law Enforcement Advisory Committee Meeting Tuesday, April 22 6:30 p.m.
Planning Commission Meeting Wednesday, April 23 7:00 p.m.
[ Board of Adjustment Monday, May 5 7:00 p.m.
pORTANGELES
WASHINGTON, U.S.A.
CiTY COUNCIL MEMO
DATE: April 14, 2003
To: CITY COUNCIL
FROM:
YVONNE ZIOMKOWSKI~ FINANCE DIRECTOR
SUBJECT: 2002 YEAR-END REPORT
I am pleased to present the budget status report for the General Fund and utilities for the year ended
December 31, 2002. This report shows the results of City operations as compared with the amended
budget and prior year actuals. This report is segregated by fund and shows revenue by source, and
expenditures by object. This year, I am very happy to report that all the Department Heads kept a
tight rein on their budgets and almost all came in under the budget.
General Fund Summary
As of December 31, 2002, General Fund revenues amounted to $13,258,696; expenditures totaled
$13,307,570 and included a $500,000 transfer from the 2001 budget surplus to support capital
projects in addition to a $537,259 transfer to CIP included in the operating budget. The actual overall
financial operations resulted in using almost $50,000 from reserves, however, as compared to the
amended budget we recognized almost $36,000 in savings. Table I shows a summary of revenues,
expenditures, and fund balance for the General Fund.
General Fund Summary
Beginning Fund Balance
2002 Variances
200t 2002 Amended Actual vs.
Actual Budget Budget
Add:
Revenues 13,488,002 13,258,696 12,964,290 294,406
Less:
Operating Expenditures 12,264,118 12,193,691 12,702,166 (508,475)
Operating Transfers to Other Funds 109,876 76,620 76,622 (2)
Transfers for CIP projects 555,000 537,259 270,000 267,259
Transfers to CIP from Year-End Surplus 600,000 500,000 500,000
rncrease (decrease) in Fund Balance
Ending Fund Balance 2,440,618 2,391,744 2,356,119 35,623
Revenues
General Fund revenues by major revenue source is depicted in Table II.
2002 Variances
Amended Positive (Negative)
Actual Budget $ %
Taxes 8,031,310 7,821,930
Licenses & Permits 292,175 292,025
Intergovernmental Revenue~ 394,501 386,139
Charges for Services 3,667,082 3,668,381
Fines & Forfeitures 281,580 243,000
Miscellaneous Revenues 376,734 357,815
Transfers -in 215,314 195,000
209,380 2.68
150 0.05
8,362 2.17
(1,299) (0.04)
38,580 15.88
18,919 5.29
20,314 10.42
Total Revenues
13,258,696 12,964,290 294,406 2.27
Overall, actual revenues exceeded the
amended budget by $294,406, or 2%,
however there is still a 2% decrease as
compared to 2001 level. Tax revenues,
which comprise over 60% of the Gen-
eral Fund budget and include property,
sales and use, utility, telephone, lease-
hold, and gambling taxes, came in at
2.7%, or $209,380 over the budget and
2.6% ($183,102) over 2001 levels. This
increase is attributed to higher receipts
in most of the taxes with the exception
of property tax.
The collection of property taxes, the
largest single source of revenue, was
slightly below the levy as a result of
uncollectible accounts. In comparison
Other
24%
Revenue Sources
Internal
Charges Utility Tax
20% 16%
Prope~yTax
21%
Sales Tax
17%
to the prior year, this revenue increased
by$70,693 or 2.6%. The majority of this
increase was attributed to new construc-
tion. Initiative 747, approved by the vot-
ers in November 2001, set a limit of 1%
on regular property tax levy increases An
additional problem for the City is a de-
crease in the assessed property valuation
within the city limits.
Sales tax is a revenue ~0
we monitor very closely 800
(Schedule A). Since
sales tax is very sensi- 700
tive to economic condi- ,~ 800
tions, it is also difficult~ soo
to predict. The higher g 400
than estimated receipts ~-
800
were surprising, espe-
cially in the second half 200
of the year. Receipts in 10o
February (December o
sales) and in October
(August sales) ac-
counted for most of this
difference. Knowing
that some businesses
were moving outside
the city limits, sales tax
SalesTax
1995 1996 1997 1998 1999 2000 2001 2002
~ Construction ~Wholesale Automo~i~e
-- Retail ~ Ser~ces/Hc~els ~ Other
was estimated very conservatively. Construction activity, which was higher than in 2000 and
2001, contributed heavily to this increase. Retail and automotive sales were slightly higher than
last year. Fortunately, sales tax receipts for the first two months of 2003 came in at a higher level
1,400
Utility Taxes -
1,200
1,000
8OO
60O
4OO
2OO
0
than in 2002. We are hoping
that this trend will prevail and
consumer confidence will stay
strong. However, with the war
going on everything can
change and sales tax will be the
first to react.
Utility taxes, which include
electric, water, wastewater,
and solid waste, is the most
positive growth resource in the
General Fund as a result of the
increasing rate structure in our
municipal utilities. Electric
utility is taxed at 6%, which is
the maximum allowable with-
1996 1997 1998 1999 2000 2001 2002
I--Electric Water Wastewater Solid Waste
out voter approval. All other utilities pay 8% tax. Overall, this revenue source, at almost $2.2
million in 2002, increased by 2% as compared to year 2001 and came in at 2% or $41,721 over the
amended budget. This was a result of higher than projects revenues in Wastewater and Solid
Waste.
During the budget review in August/
September, there was concern over
telephone taxes. This revenue was
greatly less than the original budget.
Since this was a state-wide trend, the
amended budget was adjusted down.
As it happened, at the year end some
telephone companies were catching
up with reporting gross revenues and
the City collected $73,335 more than
estimated. The trend for this revenue
source tax is still positive and grow-
ing. Collection for the year 2002, at
$510,835, was almost 6% more than
in 2001.
Telephone Taxes
2002
2°°0 [
1996 ' ~
0 100 200 300 400 500 600
Thousands
Unfortunately, there is no growth in
other revenue sources. Intergovernmental revenues, of almost $394,501, which are mostly state
shared revenues, grants, and local agency participation in our programs, were 13% or $57,708 less
than 2001 and for 2003 we are pro-
6%
Yield Curve
5%
4%
3%
2%
1%
O%
3 month 6 2 year 5 year
months
L~2001 e
10 year 30 year
- 2002
jecting another decrease of almost
$200,000. Lower than anticipated in-
terest revenue was the result of the
continuously decreasing interest rates
in 2002. In the area of two year ma-
turities, the most invested in by the
City, the rates decreased by 50%. This
trend continues in 2003. Miscella-
neous revenues include interest and
penalty on delinquent bills, City Pier
moorage, Ediz Hook and other leases,
donations, reimbursements for court
time, and other one time revenues.
Fines and Forfeitures came in over
the budget. New revenue, reimburse-
ment for the police services provid-
ing Airport security, was recognized
in 2002.
Expenditures
General Fund operating expenditures were $12,807,570 and were supplemented by a $500,000
transfer to Capital Improvement Fund as a result of a budgetary surplus in 2001. Operating expen-
ditures included a $537,259 transfer to the Street and CIP Fund, a $25,000 transfer to the Economic
Development Fund, a $10,000 transfer in support of Recreational Activities, and $15,000 to sup-
4
port the Fine Arts Center. Additionally, $26,620 was transferred to the Equipment Replacement
Fund for the purchase of three police vehicles. Overall, operating expenditures were 1.8% or $241,218
below the budget. Most of the savings occurred in the charges for services category, jail costs,
capital outlay, and personnel.
General Fund Expenditures
2002 Actual vs. Amended Bud.
Amended Positive (Negative)
Actual Bud~let $ %
Expenditures by (7oject:
Personnel Benefits 5,971,503 9,302,778 1~1,275 3,56
Supplies & Charges for Services 2,265,372 2,332,907 67,535 2.89
Intergovernmental 910,894 982,349 71,455 7.27
Capital Outlay 45,922 84,132 38,210 45.42
Transfers out 613,879 346,622 (267,257) {77.10)
Total Operating Expenditures 12.807.570 13.048,788 241,218 1.85
Personnel costs, includ-
ing wages and benefits,
represents more than
70% of the operating
budget and were 3.6% or
$331,275 below esti-
mates. However, this re-
sult is a little misleading
since almost $180,000
of engineering labor was
included in capital
projects. This is why transfers to the CIP are over budget as they include engineering labor origi-
nally budgeted in the "personnel" category. When we implement "programmatic budgeting" this
situation will be resolved. Additional savings in the personnel category were attributed to several
short-term vacancies, the postponing of hiring in most departments, controlling overtime spending,
and some employees postponing retirement.
It appears that we had some control over the county jail eosts. In 2002, contributions to the county
jail, of $394,311, were a decrease of 19% or $93,821 as compared to 2001 costs. It also resulted in
spending coming in at $75,689 under the budget.
Savings in the charges for services category included elimination of the support agreement with
SFG (financial system being
replaced by the new system),
controlled spending on travel
in most departments, lower
than anticipated payments to
the State Auditor's Office for
the annual audit, and a lower
level of repairs and mainte-
nance.
Supplies &
Charges for
Services
18%
Expenditures by Object:
Capital Outlay
Intergovernmental0%
7%
Transfers Out
5%
We are very pleased that in
2002 we were still able to
designate $500,000 in addi-
tional funds for capital im-
provement projects. Because
of this funding, we am able
to finish several projects in-
cluding Carnegie Library.
Personnel
Benefits
70%
Reserves 4,5oo
4,000
The General Fund balance as of De-
3,500
cember 31, 2002, was $2,391,744,
almost $50,000 less than in 2001. 3.000
Reserves of approximately $2 mil- ~ 2,$00
lion represent 15% of current ex- ~
:~ 2,000
0
penditures and are in compliance ~
~- 1,500
with the City's Financial Manage-
ment Policy. It is very important ~,ooo
that we continue to walk the con-
servative road because of the over-
all economic outlook and stagnant
revenues and not allow hits on the
reserves. However, if the Council
General Fund Reserves
500
0
decides to designate an additional $400,000 from reserves to capital projects we will still be able to
maintain approximately $2 million in reserves and be in compliance with our policy on reserves.
Street Fund
Actual 2002 receipts for Street were exactly
on target with $892,802 in operating revenues
supported by $475,000 in transfers from the
General Fund, REET #1, and Solid Waste.
Expenditures of $1,366,290 were $47,424 or
3.3% below budget. Most of the savings were
in personnel as a result of a Street Supervi-
sor vacancy. A $250,000 transfer from the
General Fund was in support to Street capi-
tal projects. For the fourth year, more than
$290,000 was designated for the pavement
restoration program. Street projects will be
elaborated on in the next section of this re-
port.
Gas Tax Revenue
410
The emphasis in this fund has been to maintain existing service levels and to seek outside support.
Overall, operating revenues in the Street Fund have been severely strained as the traditional re-
sources - property taxes, fuel taxes, and investment interest - have all been restricted or decreased
over the last few years. At the same time, maintenance costs to transportation infrastructure and
public expectations have been increasing. There do not appear to be many local options for revenue
expansion in this area, although there are options at the County level for a local option gas tax if
voter approved. It is possible that maintenance will consume more and more of our operating
budget in the future, and we will be forced to do only new capital projects if voter approved as a
special levy.
6
Capital Improvement Projects
The Capital improvement program is an integral part of the overall City financial program and is
reviewed and approved on an annual basis. The 2002 spending on the Capital Improvement Pro-
gram amounts to $4,622,785 and is comprised of general purpose, transportation, and utility pro-
grams. Since utility capital projects are included in utility budgets, in this section I am going to
concentrate on general governmental projects. In the past three years, we were able to designate
almost $3.2 million in funding from the General Fund to CIP projects. We were also very aggres-
sive in seeking federal and state grants which supplemented funding for the projects. Out of $1.3
million in grants received in 2002, $752,357 were designated for general governmental projects.
All spending for governmental projects totaled over $2.1 million in 2002.
Major projects in 2002 included:
· continuation of paving program $292,634 supported by
$251,455 in federal grants
· Rayonier Trail $91,963
continuation of Airport Road Realignment $208,149 fully
funded by federal grants (to date cost of this project is
almost $2.4 million)
· additional $60,078 funding to complete Francis Street
Park (total cost
$496,627)
· Eastern Corridor $48,060
Airport Road Realignment
Carnegie Library
· Fire Hall roof repair $131,138 (will be reimbursed by WCIA)
· Gateway Center $61,564 supported by $45,995 in state grants
· Ediz Hook Rip Rap repairs $52,702
· Carnegie Library $370,000 for the total amount spent to date
$607,054
· City-wide finance computer system $462,374
· and several smaller street and parks projects.
Utilities
Utilities (enterprise funds) include
electric, water, wastewater, and solid
waste and are managed on a different
basis than the general governmental Wastewater
funds. The management of these 10%
funds does not focus on the line
items of revenue and expenses, but
rather the "bottom line" of whether Water
11%
expenses are supported by revenues.
Enterprise Funds by Utility
Solid Waste
12%
Elect~c
67%
7
Enterprise funds represent 60% of the City's
budget. A city, unlike the private sector, can- 12.ooo ]
not make a profit. Expenses and revenues mooo,
should
balance.
However, the most sig fi-
cant issue affecting utilities has been to en-
sure that these funds operate as self support- ~_ 6,oo0
lng and maintain an adequate cash balance to
cover operation costs, debt service including 4,ooo
debt coverage, and capital repairs and replace- 2.000-
ment. As of December 31, 2002, all utilities
were self supporting and maintained a safe o
level ofcash reserves. Total cash reserves in
utilities were over $25 million.
Cash Balances - Utilities
1997 1998 1999 2000 2001 2002
I--Electric --Water/Wastewater --Solid WasteI
Capital projects in utilities totaled over $2.5 million and included $931,365 in Electric Utility,
$1,066,033 in Water, $357,989 in Wastewater, and
$157,855 in Solid Waste.
Major projects included:
· Fiber optic pilot project $706,543
· Black Diamond reservoir cover $712,525
· Infiltration inflow reduction $115,147
· Landfill co-composting facility improvement
$134,816
Landfill shoreline stabilization $79,294
43%
In 2002, the City received a $279,967 grant from
the National Park Service for the Elwha Mitigation
project and $977,553 in low interest Public Works Trust Fund loans.
Capital Projects - Utilities
Wastewater Solid Waste
14% 6%
37°1o
Internal Services Funds
Internal Services Funds are used to account for the financing of goods and services provided by one
department or fund to other departments or funds on a cost-reimbursement basis. There are three
funds in this group: Equipment Services, Information Technology, and Self-Insurance.
Equipment Services accumulated over $4 million in cash reserves designated mostly for equip-
ment replacement. In past years, we tried to rebuild the equipment replacement fund by transferring
almost $500,000 from the General Fund. This transfer covered replacement based on the original
cost, however did not included inflation. Our challenge is our inability to cover the gap in unfunded
equipment costs from the General Fund operation and to replace large or specialized equipment
such as the fire pumper or construction equipment with the diversion of operational funds because
of the huge cost impact.
Equipment purchases of $352,007 included three police vehicles, new truck and packer truck re-
build for the Solid Waste division, composter loader, tractor for parks maintenance, and supercab
utility truck for wastewater division. New purchases also included $63,530 Senior Center van,
largely funded by donations.
The major project for the Information Technology division was (and still is) replacement of the
financial operating computer system. This is a huge project affecting all city departments and takes
most of staff resources. This project is planned to be completed at the end of 2003 with the imple-
mentation of"clic-to-gov", an intemet customer information system going live in November. Other
major projects include upgrades to the network operating system. Similar to the Equipment Ser-
vices fund, the major challenge is to develop a computer replacement fund.
It is very challenging to manage the Self Insurance Fund with two digit medical rate increases in
the last few years. In 2002, expenses were on budget but 27% more than in 2001. This increase
effected cash reserves, which decreased from $703,806 to $518,639. It is necessary to maintain a
reasonable level of reserves to cover current claims and worker's compensation claims. My recom-
mendation is that the City continue to maintain minimum reserves of one-half million dollars.
Attached are the summaries of revenues and expenditures for all funds.
As always, I will be available to answer any questions at the Council meeting.
General FUnd
Summary of Revenues
For the Year Ended Ended December 31,2002
REVENUE SOURCE
TAXES
Property Taxes
Sales Taxes
Utility Taxes - City Utilities
Utility Taxes - Non-City Utilities
Leasehold Taxes
Gambling Taxes
Terephone Taxes
Other Taxes
TOTAL TAXES
INTERGOVERNMENTAL
Local Government Assistance
Liquor Excise Tax
Liquor Board Profits
Border Patrol Impact Fees
Criminal Justice Entitlement
Other Intergovernmental
TOTAL INTERGOVERNMENTAL
Licenses & Permits
Charges for Services
Medic-1 Revenues
Fines & Forfeitures
Airport Security
interest on Investments
Interfund Charges
Return on Investments (ROI)
Transfers-in
Miscellaneous Revenues
TOTAL GENERAL FUND REVENUES
Actual A~,tuaI~. % Of ' :~,?~habd~; Actual vs. Amended Bud.
2001 , 2002 Change iB~dget: Positive(Negative)
2,278,356 : 2~3~1 ~ ~ 1.57 ~? .2~245~0J~0'~ 69,136 3.08
2,126,002 ; 2~17,1~9~ 2.16 ;~,~S~ 41,721 1.96
1,492 ~ ~* , ~.~2~0~ 35.99 29 1.45
97,270 ~ 4.28 ; ;~ 9~;23~ 4,2~ 4.32
111,402 ;~ . ~ (2.1~ -r ~v~u 23,063[ 26.82
251 ~:.~,~ (33.47 ~
~,~ 400 67 67.00
: ..... , ,~2~b 209,380 2.68
7,848,208 ~ 2.33 : :
121,213 N/A
63,104 :~ (20.98) ~;~36 (16,273 (24.61
101,084 14.86 17,751 18.0{
2,497 ~'~8 (3.16 ' ~b0: 918 61.20
20,316 ~ ~20~ 0.40 : ~: ~ ~6~008 (5,603 (21.55
143,995 ;~':?~ (43.66 ~:: ;;;,~;558 11,568 16.63
452,209 :: 394;50~ H2.76 8,361 2.17
292,279 292;17~ (0.04 292;025 150 0.05
476,845 ~32~6 (9.29 ~9~395 (26,84~ (5.84
427,551 ~3~32 2.24 ~23,000 14,132 3.34
303,7~1 : ~,~Sab. (7.3~ 243,000 3s,~so
: ~:Q~ ' 90:,000 56,400 62.67
339,181 ;1:~ (50.06 173:915 (4,542 (2.61'
2,932,402 2,65~ ~g~ (9.60 2,695;986 (44,982 (1.6~
59,200 . 59;20~: 59 200
209,986 2!5~31~ 2.54 195;000 20,314 10.42
146,360 1,8,:!61 1.23 : 12~;700 23,461 18.81
13,488,002 1~'258,696 (I.70 12~964;291 294,405 2 77
67
0~..r
Table III
General Fund
Summary of Expenditures
For the Year Ended December 3'1, 2002
EXPENDITURE BY OBJECT:
* Personnel Wages and Benefits
* Supplies
* Charges & Services
* Intergovernmental (Municipal Court)
* Contribution to Pencom
* Contribution to County Jail
* Capital Outlay
* Transfer to Economic Development Fund
* Transfer to Recreational Activities
* Transfer to Fine Art Center
* Transfer to Equipment Services
* Other Opearating Transfers out
* Transfer for ClP projects
TOTAL GENERAL FUND
EXPENDITURE BY DEPARTMENT:
* City Council
* City Manager
* City Attorney
* Finance
* Planning
* Fire
* Police
* Parks & Recreation
* Public Works
* Health & Community Services
* Contribution to County Jail
TOTAL GENERAL FUND
Variances
~A
YTD YTD % Of Amended ctual vs. Amended Bud.
2001 2002 Change Budget Positive (Negative)
2002 $ J %
8,790,733 8~971;503 2.06 9,302,778 331,275 3.56
489,461 487~394 (0.42 473,372 (14,022) (2.96'
1,942,808 i ;7771978 (8.48 1,859;535 81,557 4.39
60,718 98;921 62.92 94,687 (4,234) (4.47'
443,579 4~7 662 (5.84 417,662
488,132 394~311 (19.22 4701000 75,689 16.10
48,687 451922 (5.68 84i132 38,210 45.42
25,000 25!000 25,000
- 10~000 N/A 10,000
15 000 N/A 15,000
54,527 261620 (51.18 261622 2 0.01
30,349 N/A N/A
555,000 537,259 (3.30 270,000 (267,259) (98.9~
12,928~994 12,807,570 (0.94 13,048,788 241.218 1.85
56,022 54;323 (3.03 55,477 1,154i 2.08
520,454 490,690 (5.72 514,287 23,597' 4.59
416,511 466,189 11.93 477,428 11,239 = 2.35
1,456,408 1,5221463 4.54 1,577,900 55,4371 3.51
324,971 344,119 5.89 345,605 1,486; 0.43
2,140,542 2,208,720 3.19 2,217,099 8,379 0.38
3,010,997 3,265,535 8.45 3,253,333 (12,202 ' (0.38)
2,332,964 2,459,300 5.42 21488,694 29,394 1.18
2,023,963 1,450,275 (28.34 1,496,615 46,340, 3.10
158,030 151,645 (4.04 152,350 705 0.46
488,132 394,311 (19.22 470,000 75,689 16.10
1~2,928,994 12,807,570 .... (0.94 _ 13,048,788 ~ 241,21. 8 1.. 8~
69
HOTEL/MOTEL TAX FUND
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 2002
REVENUE5
Taxes - First 2%
Taxes - Second 2%
Interest on Investments
TOTAL REVENUES
EXPENDITURES
Charges & Services
Intergovernmental (Allocation to Agencies)
Marketing
Transfer to Recreation Program
Debt Service
TOTAL EXPENDITURES
NET INCREASE/DECREASE
IN FUND BALANCE
Reserved for Convention Center
FUND BALANCE
Act~Ja ~nded Actual vs. Amended Bud.
Actual 2~0~0'2 % Of
2001 Change ~Ud'~t Positive (Negative)
[ $ I %
189,495 194~29~1 2.53 !95~i000 (7091 (0.36
190,444 i~6~ 1.89 195000 (964: (0.49)
10,013 ~
:' ', ~8~4,0~ (16.10 ; ~bO 2,901 52.75
389,952 ~, 1.74 3~60 1,228
%200 ~ ~ ~;~2~0 - ~200
153,104 (60.35' i ~'~6~; 53,199 46.7'
107,850; 97.34 !52;960 (59,928 (39.10
2 ,ooo O 06b o:ooo
44,880 ~'6~0 8.47 48;680
335,034 ::3~3~09. ~ (0.4~ ~ 326~80 (6,729 (~.
54,918 6~',~:~ 15.30 68;820 (5,501
100,000 206000 200;0~0
152,479 ~1t5;798 (24.06 121~299 (5,501
70
STREET FUND
SUMMARY OF REVENUES & EXPENDITURES
Forthe YearEnded December31,2002
REVENUES.
Taxes (Property)
Intergovernmental (Gas Taxes)
Interest on Investments
Grants
Other
Transfer from General Fund
Transfer from REET #1
Transfer from Solid Waste Fund
TOTAL REVENUES
EXPENDITURES
Personnel
Supplies
Charges & Services
Transfer to Equipment Services
Capital Outlay
Capital Improvement Projects
TOTAL EXPENDITURES
NET INCREASE/DECREASE
IN FUND BALANCE
FUND BALANCE
Variances
Actual ACtl~al: % Of Amended Actual vs. Amended Bud.
2001 2002' Change BUdget Positive (Negative)
435,973 4~'~1~0 2.57 450,000 (2,84( (0.63
,., ~.¢ . ,40~1446 (6,51~ (1.62
403,375 ~.3~ ~j~;Z~ (1.60
21,002 ~' 3~533 (45.0~ 1 ~,b00 (2,467 (17.62
3,823
27.26
~,84~ ~3~' 2.58 ~d,°oo~,333 ~3.3:
150,000 25~0b0 N/A 250,000
50,000 ; 100000 100.00 100,000 N/A
100,000 'i25~000 25.00 125,000
~,~92,~3 ~$~.~0~ ~.73 ~388~7~ ~,33~ 0.~[
516,997 ; ~ ~0;223 4.49 565;867 25,644 4.53
137,488 i6~5: 17.13 ~68;300 7,255 4.31
270,832 245;58i (9.32) 241,~7 (4,534) (1
17,791 (100.00 N/A
N/A 20~000 20,000 100.00
309,455 419,441 35.54 418;500 (941) (0.2~
1,252,563 ~,366,290 9.08 ~,413,714 47,424 3.35
(60,420 1,512 (102.50 (47,243 48,755 103.20
4~,~s0 ~s,se2 ] 0.3~ 396,~37 4s,788
71
REAL ESTATE EXCISE TAX#1
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 2002
REVENUES
Taxes
Interest on Investments
TOTAL REVENUES
EXPENDITURES
Transfer to Street
Debt Service
TOTAL EXPENDITURES
NET INCREASE/DECREASE
IN FUND BALANCE
FUND BALANCE
Variances
Actual Actua % Of Amended Actual vs. Amended Bud.
2001 2002 Change Budget Positive (Negative)
2002 $ I %
126,433 158~333 25.2: 140,000 18,333 13.10
23,550 ~14~766 (37.30) 12~500 2,266 18.13
149,983 i : 1~9~ 15.41 152,500 20,599 13.51
50'000 :~ ~'~ 100'00 ' ~ OOi;o00 N/A
123,667
173,667 ~2;11;4'~ 27.52 221,466
(23,68z !48,.36~ 104.21 (68,965 20,599 (29.~,
367,117 .318~75'1 (13.17' 298;152 20~599 6.91
72
REAL ESTATE EXCISE TAX#2
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 2002
REVENUES
Taxes
Interest on Investments
TOTAL REVENUES
EXPENDITURES
Debt Service (8 Street)
TOTAL EXPENDITURES
NET INCREASE/DECREASE
IN FUND BALANCE
FUND BALANCE
Variances
Actual ACcrual % of Amended Actual vs. Amended Bud.
2001 ~ Change BUdget Positive (Negative)
i 2002 $
10,953 : :~:~i~6"1 (18.19: 7;500 1,461 19.48
137,386 '167~,~'~~: 21.77 147,$00 19,794 13.42
13,580 :: :;~08;9~ 108:9G4
13,580 :: ? ,~!~',~,~ N/A 108;904 __
123,806 58;390 (52.841 38;596 19,794 51.29
246,236 304,628 23.71 284;832 19,794 6.95
73
ECONOMIC DEVELOPMENT FUND
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 2002
REVENUES
Interest on Investments
Other Revenue
Transfers from other funds
TOTAL REVENUES
EXPENDITURES
Personnel
Supplies
Charges & Services
Transfer to Electdc Utility Rural Econ. Dev. Fund
TOTAL EXPENDITURES
NET INCREASE/DECREASE
IN FUND BALANCE
FUND BALANCE
Variances
YTD YTD % Of Amended Actual vs. Amended Bud.
2001 2002 Change Budget Positive (Negative)
2002 $
2,784 1,185 (57.44 1,000 185 18.50
8,214 10,944~ 21~344
150,000 ~125,.0~)0 (18.87) 125;000
160,998 !3~;129: (14.83 147,344 (10,215 (6.~3]
77,787 8i 824 5.19 81,997 (173 (0.21)
571 498~ (12.78) 300 198 66.00
70,710 62;133! (12.13) 53,365 8,768 16.43
149,068 i44,455 (3.09 135,662 8,793
11,930 (71326 (161.41 11,682 (19,00~ (162.71
24,718 17;392 (29.64 36,400 (19,00; (52.22
74
PENCOM
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 2002
REVENUES
Intergovernmental:
* Other Agencies
* General Fund
911 Revenue
Interest on Investments
Miscellaneous Revenues
TOTAL REVENUES
EXPENDITURES
Oersonnel
Supplies
Charges & Services
Capital Outlay
TOTAL EXPENDITURES
NET INCREASE/DECREASE
IN FUND BALANCE
FUND BALANCE
Variances - '-
Actual ACtUS! ~ % Of Amended Actual vs. Amended Bud.
2001 2002 Change Budget Positive (Negative)
2002 $ I %
521,071 520,~37 (0.04 530~837 (10,00£ (1.88
443,594 417.;662 (5.85' ~417;784 (122 (0.03)
43,442 16~37.9 289.90 154;819 14,560 9.40
2,676 1;140 (57.40' 1,000 140 14.00
1,001 ;25E (74.43' 100 156 156.00
1,011,784 ;1!!09~274 9.64 1;104,540 4,734 .0.43
908,268 979;532 7.85 990,523 10,991 1.11
9,462 6;090 (35.64', 6,816 726 10.65
84,837 121;397 43.09 110,345' (11,052 (10.02
16,340 361232 121.74 (36,232 N/^
1,018,907 1;143~251 12.20 1,107;684 (35,567 (3.21
(7,12.i (33,977', 377.00 (3,'[44 (30,833 N/A
31,098 (2;879] (109.2E 27,954 (30,833 N/A
75
ELECTRIC FUND
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 2002
REVENUES
Operating Revenues
Interest on Investments
Intergovemmental (BPA - Conservation)
Construction Contribution
Other Revenue
TOTAL REVENUES
EXPENSES BY OBJECT
Personnel
Supplies
Power Purchase
Charges & Services
Utility Taxes
Capital Outlay
Return on Investment - General Fund
TOTAL EXPENDITURES
NON-OPERATING REV. CEXP)
Construction Projects
Transfer to Economic Development Funds
Transfer to Other Funds
Transfer to Equipment Services
Debt Service
TOTAL NON-OPERATING
Total Expenses
CHANGE IN CASH FLOW
Cash designated for Rate Stabilization
Cash designated for Conservation Programs
Cash designated for Construction Projects
Cash designated for Debt Service
Unreserved Cash Balance
Variances
Actual Actual % Of Amended Actual vs. Amended Bud.
2001 2002 Change Budget Positive (Negative)
2002 $
21,524,198 22;3151942 3.68 21,370,000 946,942 4.43
547,686 277~405: (49.35 215;000 62,405 29.03
25,452 16i060 (36.90) 16,425 (365) (2.22;
55,764 1~,498 87.39 50~000 54,498 109.00
104,364 ~lA0i015 34.16 113~575 26,440 23.28
22,257,464 22~854;920 2.68 21;765;000 1,089,920 5.01
1,003,173 1i437,24`1 43.27 1,596,959 159,718 10.00
238,238 23'1;310 (2.91) 230,050 (1,260 (0.5.
15,752,661 15;843;406 0.58 13;915,605 (1,927,801 (13.85]
2,850,650 2~,543,563 (10.77) 2,593,738 50,175 1
1,289,384 ~ 1~27g~965 (0.73) 1~281;000 1,035 Qbe
13,339 3;524 (73.58) 20;000 16,476i 82.38
59,200 ,-, 591200 59,200 -
21,206,645 2`1i398,2~9 0.90 `19;696;552 (1,701,657 (8.64]
1,084,721 931~365 (14.14) 830,000 (101,365 (12.21)
75,000 100;000 33.33 100,000
237,`102 N/A 200;000 (37,102 (18.55)
96,341 15,259 (84.16) 49,134 33,875 68.94
418,615 327;864 (21.68) 387,864 60,000 15.47
-- 1,674,677 I i6`1'1,590 (3.77) 1,566,998 44,592 2.85
22,881,322 23,009,799 0.56 21,263,550 1,746,249 8.21
(623,858) (154,879 (75.17) 501,450 (656,329 (130.89
1,700,000 1,700,000 1,700,000
306,223 246,922 250,000
227,303
524,385 584,771 584,791
7,029,940 7,448,838 5.92 7,452,683
76
WATER/WASTEWATER
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 2002
REVENUES
Operating Revenues - Water
Operating Revenues - Wastewater
Grants
Interest on Investment
Other Revenues
TOTAL REVENUES
EXPENSES BY OBJECT
Personnel
Supplies
_ Charges & Services
Utility Taxes
Capital Outlay
TOTAL EXPENDITURES
NON-OPERATING REV. IEXP)
Construction Projects
Transfer to Economic Development
Transfer to Other Funds
Debt Service
TOTAL NON-OPERATING
Total Expenses
CHANGE IN CASH FLOW
Transfer fram Rate Stabilization
Proceeds from grants/Loans (Constr.)
NET INCREASE/DECREASE
iN CASH FLOW
Cash designated for rate stabilization
3ash designated for construction projects
Cash designated for debt payment
Unreserved Cash Balance
Variances
Actual Actual % Of Amended ! vs. Amended Bud.
2001 ~0'0~21: Change Budget ,sltive (Negative)
:~ 2002 $ I %
2,506,498 2 7~6 0~0 11.15 2,707,375 78,695 2.91
3,550,421 3;'757i521 5.83 3~354,713 402,808 12.01
53,195 281!712 281,712
329,867 ~ (30.92 185;000 42,864 23.17
104,931 =61ii~2i (41.12 Zl:4~ ;600 171182 38.52
6,544,912 7 !,t4,949 8.71 6 2~!!688 823,261 13.08
1,099,343 ;~189,210 8.17 1~185;972 (3,238 (0.27
303,984 : . 33~ 254! 9.96 304,970 (29,284 (9.60'
1,956,037 2i14A,153 9.62 2i262,578 118,425 5.23
452,338 4951594 9.56 4781935 (16,659 (3.48:
35,669 I 981004 174.76 (98,004 N/A
3,847,371 4;261i21~ 10.76 4,232,455 (28,760 (0.681
1,618,308 1;423;818 (12.02) 1,345;000 (78,818 5.86
50,000 50,000 50,000
59,495 260,815 N/A 316;206 55,391 (17.521
1,203,523 1;422i722 18.21 1,422,722
2,931,326 3,157;355 7.71 3,133~928 (23,427 0.75
6,778,697 7,418,570 7,366,383 (52,187
(233,785 (303,62'1 (1,074,695 771,074
500,000
977,553
(233,78.~ 673,932 (574,695
2,000,000 2,000,000 1,750,000
770,663
129,335
129,335 129,335 I 3,205,406 202,514 6.32j
3,780,101 3,407,920 ~ ~~
77
SOLID WASTE
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 2002
REVENUES
Operating Revenues
Interest on Investments
Grants
Other Revenues
TOTAL REVENUES
EXPENDITURES
Personnel
Supplies
Charges & Services
Utility Taxes
TOTAL EXPENDITURES
NON-OPERATING REV. (EXPI
Construction Projects
Transfer to Street Fund
Transfer to Other Funds
TOTAL NON-OPERATING
Total Expenses
CHANGE IN CASH FLOW
Transfer for Landfill Closure and Postclosure
NET INCREASE/DECREASE
IN CASH FLOW
Cash reserved for Landfill Closure
Cash reserved for Landfill Postclosure
Unreserved Cash Balance
Variances
Actual Actual % Of Amended Actual vs. Amended Bud.
2001 2002 Change Budget Positive (Negative)
2002 $ I %
4,816,052 ~:;946,360 2.71 4,629;121 317,239 6.85
409,693 289:289 (29.39 235;000 54,289 23.10
37,131 i'4;360 N/A 5,000 9,360 187.2(
449 '~3 48~ 5,130.73 20,000 3,486 17.43
5,263,325 S~5 0.19 4~889~121 384,374 7.86
767,088 8691941 13.41 883,187 13,246 1.50
146,826 118~796 (19.09' 145,800 27,004 18.52
2,246,808 2,2091783 (1.65'~ 2,219;291 9,508 0.43
384,280 '396,~427 3.16 370,330 (26,097 (7.~0~
3,545,002 3,594~947 1.41 3,6'18,608' 23,661 O.
289,730 ' 157;855 (45.52 369,746 211,891 57.31
100,000 i25,000 25,00 1251000
64,282 89~183 163,890 74,707 N/A
454,012 3725038 (18.06 668,636 286,598 43.51
3,999,014 3,966,985 (0.80~ 4,277,244 310,269
1,264,311 1,306,510 611,877 694,633
(11244,26(; (1,243,83.(
1,264,311 62,250 (631,96;
1,762,777 2,496,342 2,496,342
1,768,157 2,278,431 2,278,431
3,977,871 4,096,830 2.99 3,345 909 750,92~1 22.44
78
EQUIPMENT SERVICES
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 2002
REVENUES
Chan:Jes for Services
Interest on Investment
Interfund Charges
Miscellaneous Revenues
Transfer from other funds
Transfer from GF reserves
TOTAL REVENUES
EXPENDITURES
Personnel
~upplies
Charges & Services
Capital Outlay
Transfer to 1992 G.O. Bond
Debt Payment {Fire truck)
TOTAL EXPENDITURES
NET INCREASE/DECREASE
IN CASH BALANCE
Cash reserved for replacement
Unreserved Cash Balance
~ Variances -
Actual ACtual % Of Amended Actual vs. Amended Bud.
2001 2002 Change Budget Positive (Negative)
2002 $ I %
2,342 3,419 45.99 2,800 619 22.11
237,482 144;258. (39.26 150,000 (5,742 (3.83
1,227,212 1;219508 (0.63 i,219,508
43,002 72~005 67.45 40,000 32,005 80.01
292,437: 1641140 (43.87) 322,685' (158,545 (49.13'
N/A
1,802.475 t;603;33O' (11.05 t,734,993 (131,663 (7.5.~
295,109 29'7i023 0.65 298,306 1,283 0.43
317,309 411,051 29.54 361,000 (50,051 (13.86
172,794 205;640 19.01 178,232 (27,40~ (15.38
1,059,410 352,007 (66.77 403,484 51,477 12.76
22,525 261625 18.20 26~625
28,577 28~578 0.00 28,577 (1'. (0.00
1,895,724 1,320,924 (30.32 1,296,224 (24,70C (1.91
(93,24c- 282,406 438,769
772,764 772~764 772,764
_3,146,440 3,375,032 7.27 3,281,858 93,174 2.84
79
SELF INSURANCE
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 2002
REVENUES
Interfund Charges:
* Dental benefits
* Workers Compensation
* Liability Insurance
* Medical & Vision
* Other
Interest on Investment
TOTAL REVENUES
=-XPENDITURES
Oental benefits
Workers Compensation
Time Loss (due to Workers Comp.)
Liability Insurance
Medical & Vision
Other
TOTAL EXPENDITURES
NET INCREASE/DECREASE
IN CASH BALANCE
Cash reserved for Workers Compensation
Cash Balance
Variances
Actual Ac % Of Amended Actual vs. Amende
2001 2002 Change j BUdget Positive (Negati
~ 2002 $ ~
146,523 149~260 1.87 150;000 (74£
241,291 188;456 (21.9£ 189,153 (697
388,935 469;854 20.81 469,854
1,283,342 1,596;096 24.37 1,599,277 (3,181
42,148 18i368 (56.42 18,916 (548
__ 34,330 121433 (63.78 9,000 3,433
2,136,569 2,434;467' 13.94 2;436;200 (1,733
135,701 1651422 21.90 1551000 (10,42;
251,490 223,066 (11.3(: 250,850 27,784
84,886 84~100 (0.93 100,000 15,900
293,542 531,368 81.02 470,735 (60,633
1,302,300 1,649,170 26.64 1,658,718 9,548
34,021 23,006 (32.38 17,654 (5,352 ~
2,101,940 2,676,132 27.32 2,652,957 (23,175 --
34,629 (241,66[ (216,757
125,000 125,000 125,000
578,806 393~639 (31.99' 332,253~1,386
Bud.
)
(0.49
(0.37
(0.2(
(2.9(
38.14
(0.07
(6.72
11.08
15.90
(12.88
0.58'
(30.32
(0.87
18.4t
INFORMATION TECHNOLOGY
SUMMARY OF REVENUES & EXPENDITURES
For the Year Ended December 31, 2002
REVENUES.
Interfund Charges
Interest on Investment
Transfers from other funds
TOTAL REVENUES
EXPENDITURES
Personnel
Supplies
Charges & Services
Capital Outlay
TOTAL EXPENDITURES
NET INCREASE/DECREASE
IN CASH BALANCE
Transfer to replace finance system
Cash Balance
Variances
Actual Actual % Of Amended I vs. Amended Bud.
2001 2002 Change Budget sitive (Negative)
2002 $ T %
334,494 422,103 26.19 422,103
8,412 51655 (32.77 5,000 655 13.
342,906 427,758 24.74 427,103 655 0.~
205,468 232,147 12.98 229,690 (2,457 (1I
15,150 27,096 78.85 10,294 (16,802 (163.,'
66,978 141,140 110.73 138,174 (2,966 (2.'
9,661 33,228 243.94 62,767 29,539 47
297,257 433,611 45.87 440,925 7,314
45,649 (5,853 (13,822
(100,00( (100,000
171,235 57,930 57,413 517 0.9
80
General Fund
Summary of Financial Activities
For the Year Ended December 31, 2002
Taxes
Licenses & Permits
Intergovernmental Revenues
Charges for Services
Fines & Forfeitures
Interest on Investments
Miscellaneous Revenues
Other Financial Soumes (ROI)
Transfers -in
Total Revenues
Operating Expenditures by Object: * Personnel Benefits
* Supplies & Charges for Services
* Intergovernmental
* Contribution to Pencom
* Contribution to County Jail
* Capital Outlay
* Operating Transfers out
* Transfers to CIP Fund
Total Expenditures
Revenue less Expenditures
Transfer to CIP from Prior Year Surplus
Net Increase (Decrease) in Reserves
Beginning Fund Balance
Ending Fund Balance
Variances
Actual Actdal % of Amended Actual vs. Amended Bud.
2001 2002 Change Budget Positive (Negative)
2002 $
7,848,208 8,031i310 2.28 7~821,930 209,380 2.68
292,279 292;175 (0.04; 292,025 150 0.05
452,209 394501 (14.63 386;i39 8,362 2.17
3,836,798 316671082 (4.63', 3 668,381 (1,299) (0.04'.
303,781 28ii580 (7.88', 243;000 38,580 15.88
339,181 i(~'~3 (100.26~ 173915 (4,542) (2.61;
146,360 ;~ 'l~'J.~ 1.22 124';700 23,461 18.81
59,200 ~gi~O~ 591200
209,986 2.47 1'95;000 20,314 10.42
13,488,002 13;, 58;696 (1.73 12,964,290 294,406 2.27
8,790,733 8;97i;503 2.06 9,3021778 331,275 3.56
2,432,269 2,265;372 (6.861 2;332;907 67,535 2.89
60,718 98,92i 62.92 94,687 (4,234) (4.,~-~,
443,579 417;662 (5.84) 417;662
488,132 3~i~11 (19.22 470,000 75,689 16. ,,,
48,687 4:5 922 (5.68) 84,132 38,210 45.42
109,876 ~;~2~ (30.27) 76,622 2 0.00
555,000 537;259 (3.20) 270,000 (267,259 (98.98)
12,928,994 12;80~;570 (0.94 13,048,788 241,218 1.85
559,008 451,126 (19.30) (84,49;
(800,000) (500,000) (500,000;
(40,992) (48,874) (584,4981
2,481,610 2~4401620 2,440,620
2,440,620 2,391,746 1,856,t22 _ 535,~624
81
pORTANGELES
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: April 14, 2003
TO: CITY COUNCIL
FROM:
YVONNE ZIOMKOWSKI~ FINANCE DIRECTOR
SUBJECT: 2002 YEAR-END REPORT
I am pleased to present the budget status report for the General Fund and utilities for the year ended
December 31, 2002. This report shows the results of City operations as compared with the amended
budget and prior year actuals. This report is segregated by fund and shows revenue by source, and
expenditures by object. This year, I am very happy to report that all the Department Heads kept a
tight rein on their budgets and almost all came in under the budget.
General Fund Summary
As of December 31, 2002, General Fund revenues amounted to $13,258,696; expenditures totaled
$13,307,570 and included a $500,000 transfer from the 2001 budget surplus to support capital
projeets in addition to a $537,259 transfer to CIP included in the operating budget. The actual overall
financial operations resulted in using almost $50,000 from reserves, however, as compared to the
amended budget we recognized almost $36,000 in savings. Table I shows a summary of revenues,
expenditures, and fund balance for the General Fund.
General Fund Summary
Beginning Fund Balance
2002 Variances
2001 2002 Amended Actual vs.
Actual Budget Budget
Add:
Revenues 13,488,002 13,258,696 12,964,290 294,406
Less:
Operating Expenditures 12,264,118 12,193,691 12,702,166 (508,475)
Operating Transfers to Other Funds 109,876 76,620 76,622 (2)
Transfers for ClP projects 555,000 537,259 270,000 267,259
Transfers to CIP from Year-End Surplus 600,000 500,000 500,000
Increase (decrease) in Fund Balance
Ending Fund Balance
(4U,~Z) (48,U/4) (U4,4~) 3b,524
2,440,618 2,391,744 2,356,119 35,623
Revenues
General Fund revenues by major revenue source is depicted in Table II.
2002 Variances
Amended Positive (Negative)
Actual Bud~let $ %
Taxes 8,031,310 7,821,930 209,380 2.68
Licenses & Permits 292,175 292,025 150 0.05
Intergovernmental Revenue~ 394,501 386,139 8,362 2.17
Charges for Services 3,667,082 3,668,381 (1,299) (0.04)
Fines & Forfeitures 281,580 243,000 38,580 15.88
Miscellaneous Revenues 376,734 357,815 18,919 5.29
Transfers -in 215,314 195,000 20,314 10.42
Total Revenues
13,258,696 12,964,290 294,406 2.27
Overall, actual revenues exceeded the
amended budget by $294,406, or 2%,
however there is still a 2% decrease as
compared to 2001 level. Tax revenues,
which comprise over 60% of the Gen-
eral Fund budget and include property,
sales and use, utility, telephone, lease-
hold, and gambling taxes, came in at
2.7%, or $209,380 over the budget and
2.6% ($183,102) over 2001 levels. This
increase is attributed to higher receipts
in most of the taxes with the exception
of property tax.
The collection of property taxes, the
largest single source of revenue, was
slightly below the levy as a result of
uncollectible accounts. In comparison
Intemal
Charges
2O%
Revenue Sources
Other Property Tax
24% 21%
Utility Tax
16%
9
8
7
6-
5
4-
3
2
Sales Tax
17%
to the prior year, this revenue increased
by $70,693 or 2.6%. The majority of this
increase was attributed to new construc-
tion. Initiative 747, approved by the vot-
ers in November 2001, set a limit of 1%
on regular property tax levy increases An
additional problem for the City is a de-
crease in the assessed property valuation
within the city limits.
2
Sales tax is a revenue ~00
we monitor very closely am
(Schedule A). Since
sales tax is very sensi-
tive to economic condi- a 6o0 ·
tions, it is also difficult ~ soo
to predict. The higher g 40o
than estimated receipts
300
were surprising, espe-
cially in the second half 2o0 ·
of the year. Receipts in 100.
February (December 0
sales) and in October
(August sales) ac-
counted for most of this
difference. Knowing
that some businesses
were moving outside
the city limits, sales tax
Sales Tax
,000
800
600
400
1995 1996 1997 1998 1999 2000 2001 2002
Construction Wholesale Autorno~ke
FletaJl ~ Senices/l-lolels Other
was estimated very conservatively. Construction activity, which was higher than in 2000 and
2001, contributed heavily to this increase. Retail and automotive sales were slightly higher than
last year. Fortunately, sales tax receipts for the first two months of 2003 came in at a higher level
than in 2002. We are hoping
1,400 that this trend will prevail and
consumer confidence will stay
1,200 strong. However, with the war
going on everything can
change and sales tax will be the
Utility Taxes first to react.
Utility taxes, which include
electric, water, wastewater,
and solid waste, is the most
positive growth resource in the
General Fund as a result of the
increasing rate structure in our
municipal utilities. Electric
utility is taxed at 6%, which is
the maximum allowable with-
2OO
1996 1997 1998 1999 2000 2001 2002
Electdc ~Water Wastewater ~Solid Waste ]
out voter approval. All other utilities pay 8% tax. Overall, this revenue source, at almost $2.2
million in 2002, increased by 2% as compared to year 2001 and came in at 2% or $41,721 over the
amended budget. This was a result of higher than projects revenues in Wastewater and Solid
Waste.
3
During the budget review in Augusff
September, there was concern over
telephone taxes. This revenue was eo02
greatly less than the original budget, e001
Since this was a state-wide trend, the
amended budget was adjusted down. e000
As it happened, at the year end some
telephone companies were catching rog0
up with reporting gross revenues and 1090
the City collected $73,335 more than
estimated. The trend for this revenue lo0?
source tax is still positive and grow- 100a
ing. Collection for the year 2002, at
$510,835, was almost 6% more than
in 2001.
Telephone Taxes
0 100 200 300 400 500 600
Thousands
Unfortunately, there is no growth in
other revenue sources. Intergovernmental revenues, of almost $394,501, which are mostly state
shared revenues, grants, and local agency participation in our programs, were 13% or $57,708 less
6%
5%
4%
3%
2%
1%
O%
Yield Curve
3 month 6 2 year 5 year
months
[_._.j2001 ·
10 year 30 year
- 2002
than 2001 and for 2003 we are pro-
jecting another decrease of almost
$200,000. Lower than anticipated in-
terest revenue was the result of the
continuously decreasing interest rates
in 2002. In the area of two year ma-
turities, the most invested in by the
City, the rates decreased by 50%. This
trend continues in 2003. Miscella-
neous revenues include interest and
penalty on delinquent bills, City Pier
moorage, Ediz Hook and other leases,
donations, reimbursements for court
time, and other one time revenues.
Fines and Forfeitures came in over
the budget. New revenue, reimburse-
ment for the police services provid-
ing Airport security, was recognized
in 2002.
Expenditures
General Fund operating expenditures were $12,807,570 and were supplemented by a $500,000
transfer to Capital Improvement Fund as a result of a budgetary surplus in 2001. Operating expen-
ditures included a $537,259 transfer to the Street and CIP Fund, a $25,000 transfer to the Economic
Development Fund, a $10,000 transfer in support of Recreational Activities, and $15,000 to sup-
4
port the Fine Arts Center. Additionally, $26,620 was transferred to the Equipment Replacement
Fund for the purchase of three police vehicles. Overall, operating expenditures were 1.8% or $241,218
below the budget. Most of the savings occurred in the charges for services category, jail costs,
capital outlay, and personnel.
General Fund Expenditures
Expenditures by Object:
Personnel Benefits
Supplies & Charges for Services
Intergovernmental
Capital O~tlay
Transfers out
Total Operating Expenditures
Variances
2002 Actual vs. Amended Bud.
Amended Positive (Negative)
Actual Budget $ %
8,971,503 9,302,778 331,275
2,265,372 2,332,907 67,535
910,894 982,349 71,455
45,922 84,132 38,210
613,879 346,622 (267,257)
12,807.570 13,048,788 241.218
Personnel costs, includ-
ing wages and benefits,
represents more than
70% of the operating
budget and were 3.6% or
9.s8 $331,275 below esti-
2.89
7.27 mates. However, this re-
45.42 sult is a little misleading
(77.10)
since almost $180,000
~.95 of engineering labor was
included in capital
projects. This is why transfers to the CIP are over budget as they include engineering labor origi-
nally budgeted in the "personnel" category. When we implement "programmatic budgeting" this
situation will be resolved. Additional savings in the personnel category were attributed to several
short-term vacancies, the postponing of hiring in most departments, controlling overtime spending,
and some employees postponing retirement.
It appears that we had some control over the county jail costs. In 2002, contributions to the county
jail, of $394,311, were a decrease of 19% or $93,821 as compared to 2001 costs. It also resulted in
spending coming in at $75,689 under the budget.
Savings in the charges for services category included elimination of the support agreement with
SFG (financial system being
replaced by the new system),
controlled spending on travel
in most departments, lower
than anticipated payments to
the State Auditor's Office for
the annual audit, and a lower
level of repairs and mainte-
nance.
Expenditures by Object:
Supplies &
intergovernmental
Charges for 7%
Services
18%
Capital Outlay
0%
Transfers Out
5%
We are very pleased that in
2002 we were still able to
designate $500,000 in addi-
tional funds for capital im-
provement projects. Because
of this funding, we are able
to finish several projects in-
cluding Carnegie Library.
Personnel
Benefits
70%
Reserves 4,500
4,000
The General Fund balance as of De- 3,500
cembcr 31, 2002, was $2,391,744,
almost $50,000 less than in 2001. 3,000
Reserves of approximately $2 mil- ~ 2,50o
lion represent 15% of current ex- § 2,ooo
o
penditures and are in compliance ~:
with the City's Financial Manage- 1,5oo
ment Policy. It is very important
that we continue to walk the con-
servative road because of the over-
all economic outlook and stagnant
revenues and not allow hits on the
reserves. However, if the Council
1,000
General Fund Reserves
500
0
decides to designate an additional $400,000 from reserves to capital projects we will still be able to
maintain approximately $2 million in reserves and be in compliance with our policy on reserves.
Street Fund
Actual 2002 receipts for Street were exactly
on target with $892,802 in operating revenues
supported by $475,000 in transfers from the Gas Tax Revenue
General Ftmd, REET #1, and Solid Waste.
Expenditures of $1,366,290 were $47,424 or
3.3% below budget. Most of the savings were
in persoimel as a result of a Street Supervi-
sor vacancy. A $250,000 transfer from the
General Fund was in support to Street capi-
tal projects. For the fourth year, more than
$290,000 was designated for the pavement
restoration program. Street projects will be
elaborated on in the next section of this re-
port.
410
4oo
soo
36o
The emphasis in this fund has been to maintain existing service levels and to seek outside support.
Overall, operating revenues in the Street Fund have been severely strained as the traditional re-
sources - property taxes, fuel taxes, and investment interest - have all been restricted or decreased
over the last few years. At the same time, maintenance costs to transportation infrastructure and
public expectations have been increasing. There do not appear to be many local options for revenue
expansion in this area, although there are options at the County level for a local option gas tax if
voter approved. It is possible that maintenance will consume more and more of our operating
budget in the future, and we will be forced to do only new capital projects if voter approved as a
special levy.
Capital Improvement Projects
The Capital improvement program is an integral part of the overall City financial program and is
reviewed and approved on an annual basis. The 2002 spending on the Capital Improvement Pro-
gram amounts to $4,622,785 and is comprised of general purpose, transportation, and utility pro-
grams. Since utility capital projects are included in utility budgets, in this section I am going to
concentrate on general governmental projects. In the past three years, we were able to designate
almost $3.2 million in funding from the General Fund to CI? projects. We were also very aggres-
sive in seeking federal and state grants which supplemented funding for the projects. Out of $1.3
million in grants received in 2002, $752,357 were designated for general governmental projects.
All spending for governmental projects totaled over $2.1 million in 2002.
Major projects in 2002 included:
· continuation of paving program $292,634 supported by
$251,455 in federal grants
Rayonier Trail $91,963
continuation of Airport Road Realignment $208,149 fully
funded by federal grants (to date cost of this project is
almost $2.4 million)
· additional $60,078 funding to complete Francis Street
Park (total cost
$496,627) Carnegie Library
· Eastern Corridor $48,060
· Fire Hall roof repair $131,138 (will be reimbursed by WCIA)
· Gateway Center $61,564 supported by $45,995 in state grants
· Ediz Hook Rip Rap repairs $52,702
· Carnegie Library $370,000 for the total amount spent to date
$607,054
·City-wide finance computer system $462,374
· and several smaller street and parks projects.
Airport Road Realignment
Utilities
Utilities (enterprise funds) include
electric, water, wastewater, and solid
waste and are managed on a different
basis than the general governmental Wastewater
funds. The management of these 10%
funds does not focus on the line
items of revenue and expenses, but
rather the "bottom line" of whether Water
11%
expenses are supported by revenues.
Enterprise Funds by Utility
Solid Waste
12%
Electric
67%
7
Enterprise funds represent 60% of the City's
12,000
budget. A city, unlike the private sector, can-
not make a profit. Expenses and revenues 10.00o
should balance. However, the most signifi-
~8,000
cant issue affecting utilities has been to en-
sure that these funds operate as self support- ~_ 0,00o
ing and maintain an adequate cash balance to
cover operation costs, debt service including 4.000
debt coverage, and capital repairs and replace- 2.000
ment. As of December 31, 2002, all utilities
were self supporting and maintained a safe o
level of cash reserves. Total cash reserves in
utilities were over $25 million.
Cash Balances - Utilities
1997 1999 1999 2000 2001 2002
L Electdc --Water/Wastewater Solid Waste
Capital projects in utilities totaled over $2.5 million and included $931,365 in Electric Utility,
$1,066,033 in Water, $357,989 in Wastewater, and
$157,855 in Solid Waste.
Major projects included:
Fiber optic pilot project $706,543
Black Diamond reservoir cover $712,525
Infiltration inflow reduction $115,147
Landfill co-composting facility improvement
$134,816
Landfill shoreline stabilization $79,294
In 2002, the City received a $279,967 grant from
the National Park Service for the Elwha Mitigation
project and $977,553 in low interest Public Works Trust Fund loans.
Capital Projects - Utilities
wastewater Solid Waste
14% 6%
Water
43% 37%
Internal Services Funds
Internal Services Funds are used to account for the financing of goods and services provided by one
department or fund to other departments or funds on a cost-reimbursement basis. There are three
funds in this group: Equipment Services, Information Technology, and Self-Insurance.
Equipment Services accumulated over $4 million in cash reserves designated mostly for equip-
merit replacement. In past years, we tried to rebuild the equipment replacement fund by transferring
almost $500,000 from the General Fund. This transfer covered replacement based on the original
cost, however did not included inflation. Our challenge is our inability to cover the gap in unfunded
equipment costs from the General Fund operation and to replace large or specialized equipment
such as the fire pumper or construction equipment with the diversion of operational funds because
of the huge cost impact.
Equipment pumhases of $352,007 included three police vehicles, new truck and packer truck re-
build for the Solid Waste division, composter loader, tractor for parks maintenance, and supercab
utility truck for wastewater division. New pumhases also included $63,530 Senior Center van,
largely funded by donations.
The major project for the Information Technology division was (and still is) replacement of the
financial operating computer system. This is a huge project affecting all city departments and takes
most of staffresources. This project is planned to be completed at the end of 2003 with the imple-
mentation of"clic-to-gov", an internet customer information system going live in November. Other
major projects include upgrades to the network operating system. Similar to the Equipment Ser-
vices fund, the major challenge is to develop a computer replacement fund.
It is very challenging to manage the Self Insurance Fund with two digit medical rate increases in
the last few years. In 2002, expenses were on budget but 27% more than in 2001. This increase
effected cash reserves, which decreased from $703,806 to $518,639. It is necessary to maintain a
reasonable level of reserves to cover current claims and worker's compensation claims. My recom-
mendation is that the City continue to maintain minimum reserves of one-half million dollars.
Attached are the summaries of revenues and expenditures for all funds.
As always, I will be available to answer any questions at the Council meeting.
9
Financial Report
For the Year Ended
December 31, 2002
,'~; Capital and capital projects
$5.2M or 9%
~.; Debt service $2.8M or 5%
',.; Personnel almost 15M or 25%
~.; Supplies (includes $:[5,8M of power purchase)
$17.7M or 29%
,'-3 Charges for services $12.2M or 20%
· '.,~ Intergovernmental (includes $2.21Vl of utility
taxes, PenCom, County ~lail) $2.9M or 5%
~.~ :Internal transfers $3.3M or 6%
30-
25
20-
15
10
5-
O-
~so~e~,~op\\es ,~ ~e~' ~e~ta\ ~s.o~
`'.; Revenue of $13,258,696; 1.7%
decrease from 2001
`'.; Operating expenditures of
$12,807,570; 1% less than 2001
,'.;Transfers to CTP Fund of $500,000
`'.~ Estimated Fund balance (reserves)
$2,391,746
2
~.; Total revenue $13.3 million; 2% more than
budgeted
,'-; Taxes of $8 M represent over 60% of GF
revenue; 2.7% or $209,380 more than
budgeted; 2.3% or $183,102 more than 2001
,'-~ Charges for services represent almost 28% of
GF; 72% of this category is internal cost
allocation
,'.; Intergovernmental includes state shared
revenues, grants, and revenue from other
agencies (County, Port)
~.; Miscellaneous includes moorage, various
leases, penalty, delinquent interest
~ 2002 Variances
Amended Positive (Negative)
Actual Budget $ %
Taxes 8,031,310 7,821,930 209,380 2.68
Licenses &Permits 292,175 292,025 150 0.05
lnte rgovemme nra 1 Re venue: 394,501 386,139 8,362 2.17
Charges ~r Services 3,667,082 3,668,381 (1,299) (0.04)
Fines & Fodeiture s 28L580 243,000 38,580 15.88
Miscellaneous Revenues 376,734 357,815 18,919 5.29
Transfers -in 215,314 195,000 20,314 10.42
Total Revenues
13,258,696 12,964,290 294,406 2.27
3
General Fund Budget vs. Actual
9
8
7
6
5
~ 4
~ 3
-- · 2002 Actual B 2002 Amended
,'.; Sensitive to economic condition
,'-; Unstable for the last six years · Construction
· Businesses moving outside of city limits
· Internet sales
· $69,136, or 3% more than amended budget
· $35,780 or 1.6% more than 2001
· Represents 17% of GF revenue (declining
from 22%)
2400-
2350-
2300-
2250
2200-
2150-
2100-
2050-
90-
8O
70¸
60¸
5
9OO
900
7OO
6OO
5OO
400
$00
200
lO0
0 ,
1995 1996 1997 1998 1999 2000 2001 2002
~ Construction ~ Whole~ale Automotive
--Retail Service~Hotel$ Other
]]
e $70 K or 2.6% increase over 2001 ($43 K from
new construction)
,'.; Rate $3.00 per $1,000 (10 cents less than
2001)
~-; 1.2% increase in assessed valuation (due to
new construction)
e 14% of property taxes allocated to
Street
,'*; Concerns:
-'..' No area to grow
-'.: ]Enitiative 747
Property Tax - Regular Levy
3,300,000
3,200,000
3,100,000
3,000,000
2,900,000
2,800,000
2,700,000
2,600,000
2,500,000
1997 1998 1999 2000 2001 2002
~,> $46K or 2.2% more than 2001
4.; $4:[K or 1.9% more ~,4~,0oo
than budgeted
~.~ Reasons:
800,000
· '.,' Water and waste-
600,0~0
water rate increases
=.~ Daishowa no-closure
--Electric --Water Wastewater ---Solid WasteJ
7
,'.~ Telephone taxes $510,835; $28,364 more than
2001
,'.; Leasehold taxes $109,063; 4% ($4K) over
budget and 4% ($4K) more than last year
,'-~ Intergovernmental revenue $394,501; $8K over
budget but 13% ($58K) less than last year
-'.~ Liquor excise tax and board profit $166,965
· '-: Local Government Assistance $124,595
[] Criminal Justice $20,397
,'~ Fines and Forfeitures $281,530;
$22,201 less than 2001
,'.~ Transfers-in of $215,314 include $195,000
from the Criminal 3ustice Fund and $20,244
from closing the 1978 G.O. Bond Fund
.'.; Medic I of $437,132; $10K over 2001
,'-; Interest on investments is $169,373; $4,542
less than budget and 50% less than in 2001
,'.~ Miscellaneous revenue of $148,161 was
$23,461 over budget and included one time
reimbursements such as court time,
donations, moorage, city leases, penalties.
8
10~
9
8-
7
6-
o 4
~ 3-
2-
1-
0-
~ m 2002 Actual I 2002 Amended I
Amended
Actual Budget
Actual vs, Amended Bud.
Positive (Negative)
$ %
Expenditures by Object:
Fersonnel Benefits 8,971,503 9,302,778 331,275 3.56
Supplies & C~arges for Services 2,265,372 2,332,907 67,535 2.89
Intergovernmental 910,894 982~349 71,455 7.27
Cap,al Outlay 45,922 84,132 38,210 45.42
Transfers out 613,879 346,622 (267,257) (77.10)
Total Operating Expenditures 12~807,570 13,048,788 241,216 1.85
9
~ Personnel almost $9M or 70% of operating
budget; $331,275 or 3.6% below budget and
2% or $18:1K more than 2001
~-; Supplies and services $2.3M; 3% or $67K
over budget but 7% less than 2001
,'.; :Intergovernmental $910,894; 7% under
budget; jail cost :[9% less than 2001 and
16% or $76K less than budget
~-~ Capital outlay $45,922; 45% less than
budget:
~.~"" Finance $10,381
:.: Public Works $16,450
:..' Pool projects $3,214, park facilities $15,877
,'.;Transfers out of $613,879 included:
:.: Transfer to Economic Development $25,000
-'.: Transfer to Equipment Services $26,620 for
Police vehicles
:.: Transfers to CIP $537,259; included
additional $20,000 for Carnegie Library
:-'. Transfers to Recreational Activities $10,000
:.: Transfer to Fine Art Center $15,000
,'.;Transfers to CIP $500,000 from 2001
budget surplus
2O
Beginning Fund Balance
Add:
Revenues
2002 Variances
2001 2002 Amended Actualvs.
Actual Budget Budget
2,481,610 2,440,618 2,z~40,§18
13,488,f)02 13,258,696 12,964,290 294,406
Less:
Operating Expenditures 12,264,118 12,193,691 12,702,166 (508,475)
Operating Transfers to Other Funds 109,876 76,620 76,622 (2)
Transfers for CIP projects 555,000 537,259 270,000 267,259
Transfers to ClP f rom Year-End Surplus 600,000 500,000 500,000
Increase (decrease) in Fund Balance (40,992) (48,874) (84,498) 35,624
Ending Fund Balance 2,440,618 2,391,744 2,356,119 35,62~
2]
4
~ 3
~ 2
1
0
1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
20,000,000.
15,000,000
10,000,000
5,000,000
0
-5,000,000
~-~ Revenue $396,728 (1.7% more than 2001)
· '-; Expenditures $333,40!
,'.; Marketing program
$670K in 4.5 years
;-; Reserves $115,798
,'.; $200,000 reserved
for Convention Center
1996
19~
20OO
2001
2OO2
-'.; Revenues $1,367,802
,'.; Almost 33% derived
from property taxes
· '.; 29% from gas taxes
(34% last year -
declining trend)
.'~ 35% from transfers
~ $250,000 GF
~ $100,000 REET #!
~ Solid Waste $125,000
25
,'.; Expenditures
$1,366,290
~.: Includes $250,000
for paving program.
· '-; No changes in
reserves
~ Reserves $445,692
26
13
Street paving and chip
sealing program
$292,634. This was
the fourth year for this
program with over
$1M invested.
Carnegie Library Facsade: cost to
date $607,054; Accumulated
funds include:
· '.,' 1998 from Library $400,000
-'-,' $870,000 from General Fund
accumulated from 1999 to 2002
:.: $80,000 from Street - 2002
:-: $30,310 interest income
.'.: $28,191 from GF for labor
.'.: Remaining available funds $801,447
· '.: 2003 federal, state, and local
grants $462,000
14
· '.; Airport Road
Realignment cost to
date $2.4M
($208,149 in 2002);
funded by TIB grant
,'.; Gateway Multi-Model
Center cost to date
$148,707 ($61,564 in
2002)
29
,'~,~ Francis Street Park, total cost
to date $881,486
· '.,' $384,859 property
acquisition
~.~ Design $37,593
:.: Construction $459,034
~.~ Available Funds:
:.: $272,000 :[AC grant
:.-' $22,423 donation from
Soroptimist .~et Set
:.: $220,000 supported by GF
3O
,'.~ Expenses $34,395,352
~.; Accounts for over 60% of total City expenses
e Rates are set to recover operating cost, debt
payment, and to fund capital projects
Enterprise Funds by Utility
Water
13%
11%
Bectric Utility
60%
Solid Was
16%
3]
Reserves (Cash
Balances)
$25,384,355:
,'.: Rate Stabilization $3.7M
:.: Debt $0.7r4
---,, Construction $1[Vl
:.: Conservation programs
loans $250K
12-
o
20co 2OOl 2(;02
E--Electric --Water/Wastewater --SolldWeste]
]6
· '.~ Revenue $22,854,920
:.: $597,456 or 2.7% increase over 200::[
:.: $1,089,920 or 5% more than budgeted
,";48% revenue from one industrial customer
· '.; 32% from residential customers
,'.~ 17% from commercial customers
Electric Fund Revenue Source
33
Operating Expenses $21,398,209
:.: No major increases in power
purchases
· '.-' Power purchases $1.9 million
more than budget ~
:.', Power purchases represen{
74% of operating expense
· '.: Utility Taxes same as last
year and on budget
34
17
· "; Expenses $34,395,352
,'.; Accounts for over 60% of total City expenses
,'-~ Rates are set to recover operating cost, debt
payment, and to fund capital projects
Enterprise Funds by Utility
Water
13%
Wastew ater
11%
Bectric Utility
60%
16%
" (Ca
· -, Reserves sh
Balances)
$25,384,355:
· '.: Rate Stabilization $3.7M
:..' Debt $0.7M
· ',-: Construction StfVl
.',-.' Conservation programs
loans $250K
--Elect~c --Water/Wastewater --SolidWaste]
td
· '.; Revenue $7.1 million; 8.7% more than 2001
;.; Operating expenses $4,261,215; 10.8% more
than 2001 and 0.7% less than budget
· '.; Debt service $1,422,722 represents 25% of
operating budget (excluding construction)
37
· '.;Construction $1,423,818 included:
:.: Water Projects $1,066,033
~.'- Wastewater projects $357,989
,'.; Major water project:
:-: Black Diamond reservoir
cover $712,525 for the
total cost to date $1.2M
~.: Groundwater $64,944
:-.' Elwha transmission main replacement
$61,553
~-: Peabody Heights reservoir cover $60,539
38
,'.7 Wastewater Projects included:
· '-.' Co-composting facility $134,816
:.: Infiltration inflow reduction $115,147
· '.: Combined sewer outflow reduction $82,977
,'.; Cash reserves almost $3.4M
plus $2M designated for
rate stabilization and
$770,663 designated for capital projects
39
o Revenue $5.3M; same as 2001 and 8%
more than budget
,'~ Operating expenses $3.6M, 1.4% more than
2001 and 0.7% less than budget
o Construction projects $157,855 (main
project shoreline stabilization $79,294)
~-; Transfer to Street ~ °°~"~",,~o
$125,000
34%
2O
· No rate increases from 1994
'Cash reserves $4M
~' Cash reserved for landfill closure and post
closure almost $4.8M
Investment Review
As of March 31, 2003
42
21
,'.;War!
,'.; Slow economy
· '.; No change in Fed rates (1.75%) and
discount rates (1.25%)
,'.; Still decrease in the rates mostly in 2-5
years
· '.; Is Greenspan done?
43
High 8.944 on 4/30/90
Low 3.795 on 9/30/92
Lowest 1.11 on 4/I/03
7%
6%
5%
4%
3%
2%
O%
6.1 on 4/1/00
2.1 on 4/1/02
1.1 on 4/1/03
22
· '.,~ Major objectives: safety, liquidity, yield
,'~; Over $36 million invested
,'.,~ Average return was over 2.5%
,'.,' Diversification for
types of investments
and maturities
45
40,000,000
35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
0
46
23
> 2 years < 6 month
18% 47%
I year - 2
years
23% 6 month - 1
year
[l<6month 16 month -l year Qlyear-2years [3>2yearsI
47
Questions ?
48
24
WAShiNGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
APRIL 14, 2003
MAYOR WiGGiNS AND COUNCIL MEMBERS
SUE ROBERDS, ASSISTANT PLANNER
MADRONA WOODS PRELIMINARY SUBDIVISION
"O" STREET BETWEEN 16TM AND 18TM STREETS
Summary: A preliminary application was submitted for a 19-unit subdivision in the RS-9
Residential Single Family zone.
Recommendation: Following review at the scheduled public meeting, staff recommends tha.
the City Council concur with the Planning Commission recommendation to approve the
preliminary subdivision with 8 conditions, citing 21findings and 6 conclusions in support of that
action.
Background / Analysis: On February 21, 2003, a preliminary subdivision application was
submitted by the Clallam County Housing Authority for a 19-unit subdivision on "O" Street between
16th and 18th Streets. The property is 5.23 acres in area with proposed building lots ranging from
9,000 to 9,612 square feet in area. A tract for stormwater facilities will also be created.
Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the
preliminary plat at a public hearing and shall recommend either approval or denial to the City
Council. The City Council shall then either approve or deny the preliminary plat following review
at a public meeting. On March 26, 2003, the Planning Commission did conduct a public hearing
following which a recommendation was made to approve the proposal with 8 conditions relative to
easements for access, drainage, and utilities (minutes excerpt attached).
Following review, it would be appropriate at this time for Council to concur with the Planning
Commission by moving to accept the preliminary submittal with conditions. Staff will be available
for questions.
'-~S~'e Robe~-ds, As~iant Planner
Attachments:
3/26/03Department Report
3/26/03 Minutes Excerpt
57a
Plannlng Commission Minutes
March 26. 2003
Page 4
PRELIMINARY SUBDIVISION - MADRONA WOODS, Between 16th and 18~ Streets
west of "O" Street: Proposal to develop a 19-unit single-family subdivision in the RS-9,
Residential Single Family zone.
Commissioner Norton indicated that he knew the project engineer, stating that their association had
been several years ago and that he felt that he could make an unbiased decision on this matter. He
asked if anyone felt that he should not be involved in making a decision on this matter? No one
stated any objection.
Associate Planner Johns presented the Department' s staffreport recommending approval of
the subdivision with 18 lots. Director Collins added that staff has been working with the applicants
and that conceptual changes are being made so that a 19~ lot, as originally proposed by the applicant,
might be approved. He also indicated that staff was not opposed to approval ofa 19~ lot, as long
as drainage and activity space issues were dealt with. Chair Nutter opened the public hearing.
Melinda Szatlocky, 32 Southridge Road,.Port Angeles, WA 98362 representing the Clallam
County Housing Authority, described the involvement of the Housing Authority, HUD and how the
project would be funded. She stated that the project needed 20 lots to work financially and that the
Housing Authority would be purchasing additional lots from the Eagle's Lair subdivision on the west
side of"O" Street. The project is aimed at low to moderate income persons who will be required
to contribute 30 hours per week of 'sweat equity' into their new homes, with a licenced contractor
having oversight of the construction and that some subcontracting will be expected. There are
currently 35 applicants interested in the project.
Ms. Szatlocky stated that conditions 1, 3, 4, 6, and 7 were completely acceptable to them.
Condition 2 will be supported by CC&Rs that will prohibit access to 16th Street, and that fire
sprinklers required by Condition 5 will add expense to the houses, but the condition is acceptable.
Conditions 8 and 9, requiring that the drainage facility be located on a separate tract and that a play
area be dedicated are acceptable if they can still create 19 lots.
Mike Szatlocky, 32 Southridge Road, Port Angeles, WA 98362, the project design engineer,
explained the possible reconfiguration of the lots and how drainage facilities and a play area might
be arranged and combined. He stated that the drainage facility will be designed to meet the
Washington State Department of Ecology Stormwater Manual.
Commissioner Pittis asked if the applicants had been working with Public Works and
Utilities Department on the underground stormwater design. Mr. Szatlocky stated that they were
working with PW&U. Commissioner Pittis also asked who would mow the grass in the common
area. Mr. Szatlocky stated that the issue would be covered in the CC&Rs or in Articles of
Incorporation of a Homeowner's Association.
Planning Commission Minutes
March 26, 2003
Page 5
Commissioner Norton asked if the Commission were to delay their action on this matter if
it would cause the applicant problems. Mr. Szatlocky said that if they could keep the tentative City
Council date of April 14, 2003 would not be a problem. Director Collins pointed out how difficult
that would be for staff, however it could be done.
Commissioner Pittis asked how the improvements to 16th Street were to be set up.
Specifically, will all 19 lot owners will pay even if they have no frontage on 16th, or will just those
with frontage on 16th be required to pay? He also asked if the applicant had considered simply
grading and graveling 16th Street. Mr. Szatlocky indicated that all lot owners in the subdivision will
be asked to contribute to 16th Street improvements and that at this time the cost of grading and
graveling 16~ Street will be too high considering their current funding. Chair Nutter asked if the
existing trees along the south and east borders of the site are going to be protected by the CC&Rs.
Ms. Szatlocky confirmed that tree protection would be included in CC&Rs and that in addition new
trees will be planted by the Garden Club as an Arbor Day project.
Connie Christensen, 511 Kemp Street, Port Angeles WA 98362, stated that she is a prospective
participant for the housing program and that she and her four .children are very excited about it. She
said that as a resident she will leave all the trees and that her eldest son will be willing to help with
lawn maintenance of the common areas.
There being no further testimony, Chair Nutter closed the Public Hearing. Commissioner
Hewins stated that he thought that there is enough information for the Commission to move ahead
with a recommendation to the City Council. Commissioner Pittis felt that the only issue is the
provision of a play area. He pointed out that there is no specific threshold for requiring a play area
to be included in a subdivision and that this subdivision was smaller than the 20 lots where staff had
usually begun to require a play area. He added that he had grown up living on a cul de sac and that
was where the kids congregated and that the cul de sac shown on the preliminary subdivision did
provide an area for children to play. Commissioner Hewins agreed, stating that he too had grown
up on a cul de sac and it was the area that the kids played in. He also said that if the drainage facility
will be a grassed area that could provide an activity area, that requiring a security fence will be
counter to its use for recreation and should be required only if the facility presents a clear public
safety hazard.
Commissioner Schramm moved to send a recommendation for approval to the City
Council for Madrona Woods Subdivision for 19 lots, with 8 conditions, citing 21 findings and
6 conclusions.
Conditions:
All necessary easements for access, drainage, and utilities shall be shown on the final plat.
The applicant shall participate in future improvements to 16th Street by signing a no protest
agreement to the formation of and participation in a Local Improvement District (LID) for
the improvement of 16th Street.
The stormwater drainage improvements shall be installed per the City's Urban Services
Standards and Guidelines. Storm drainage facilities shall be installed prior to or concurrently
with other infrastructure development.
Planning Commission Minutes
March 26. 2003
Page 6
Both 18® Street and "O" Street adjacent to this subdivision shall be improved to the center
line plus 10 feet to meet City standards.
The fire sprinkler system as required by the Fire Department shall be a condition of any new
residential building permit.
Electrical, telecommunications, and street lighting shall be installed or bonded per the Light
Division standards. All power lines serving this subdivision shall be installed underground
per City Light design and easement requirements.
Address numbers shall be identified and placed on the final plat as provided by the City.
Drainage facilities located on Lot 19 (piping and infiltration basin) shall be located on a
separate tract and a utility easement a minimum of 20 feet in width centered on property lines
shall he created. The infiltration basin shall be enclosed by a security fence if the drainage
facility poses a threat to public safety.
Findings:
Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local requirements for
the approval of subdivisions.
The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform
division of land within the State of Washington. Section 58.17.110 requires a city to inquire
into the public use and interest proposed to be served by the establishment ora subdivision.
It shall determine if appropriate provisions are made for, but not limited to, the public health,
safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other
public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation,
playgrounds, schools and schoolgrounds, and shall consider all other relevant facts including
sidewalks and other pla~'lng features that assure safe walking conditions for students who
only walk to and from school and whether the public interest will be served by the
subdivision. A proposed subdivision shall not be approved unless the city can make written
findings that these provisions are made.
Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the
proposed plat, along with written recommendations of the City Departments, and shall either
approve or disapprove the submittal. A recommendation thereon shall be forwarded to the
City Council within a period of 90 days after a preliminary plat has been submitted to the
City Planning Department. The City Council shall either approve or disapprove the proposed
preliminary plat at a public meeting.
The preliminary plat subdivides the 5.23 acres of land into 19 residential lots. The 19
residential building lots range in size from 9,000 to 9,612 square feet. A tract for stormwater
facilities will also be created.
The preliminary plat application includes a drawing received and dated February 21, 2003,
prepared for the Housing Authority of Clallam County by The Cedarwood Group, provided
in Attachment B to the staff report which was used as the basis for the preliminary plat
review. The final plat will be entitled Madrona Woods Subdivision.
The proposed Madrona Woods Subdivision site is located along "O" Street at its intersection
with 18th Street and is legally described as a portion of Block 101, Suburban Lot of Port
Angeles, WA in a portion of Section 6, Township 30 North, Range 6 West, W.M..
Planning Commission Minutes
March 26, 2003
Page 7
11.
12.
13.
14.
15.
16.
17.
18.
19.
Surrounding properties are developed with low density single family residential uses to the
north and west, and light industrial use to the south. Property adjacent to the east contains
a single family residence and property to the east is also is being developed as an adult family
shelter with three multi-family developments continuing to the east. The area south of 18th
Street is partially developed as the Fairchild Airport Industrial Park. Several other parcels
in the vicinity are undeveloped.
The site is currently served by 18th Street and "O" Street, neither of which is fully developed
to City street standards for collector arterial streets. The interior 12 lots will gain access from
Arbutus Lane, a cul de sac interior to the subdivision. Transit service is available along both
"O" Street and 18th Street with a bus stop at property directly east of the site.
The proposed preliminary plat was reviewed by the City's Fire, Public Works, Parks and
Recreation, and Community Development Departments.
Public notice of the subdivision application was published on March 9, 2003, in the
Peninsula Daily News and posted on the site and mailed to property owners within 300 feet
of the proposed subdivision on March 5, 2003.
The proposal has been reviewed with respect to the Comprehensive Plan. The subject
property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive
Plan Land Use Map. The following Comprehensive Plan policies are found to be most
relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A,
Policy A.2, Goal B, Policies B.1-B.4, Goal I, Policies 1.1-1.4, Objective 1.1; Transportation
Element Goal A, Policies A.3 and A.6; Utilities and Public Services Element Policy 2.C and
D. 1; Housing Element Goal A; Capital Facilities Element Goal A, Policies A.2, A.9-A. 11,
Goal B, Policies B.6-B.7, Goal C, Policies C.3~ C.4.
The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer
service, and electrical service (Capital Facilities Element Policy A.9).
The Comprehensive Plan recommends concurrency for solid waste collection, stormwater
management, telecommunications service, and emergency services (police, fire and
emergency medical response) (Capital Facilities Element Policy A. 10).
The City's Comprehensive Plan (Land Use Element Goal B) states the intention to have a
community where residential development and use of the land are done in a manner that is
compatible with the environment, the characteristics of the use and the users, and the desired
urban design of the City.
The subject property is identified by the Port Angeles Zoning Map as Single Family
Residential (RS-9), which allows a density of up to 6.22 units per acre. The proposed
drawing indicates that each lot in the proposed subdivision will be at least 9,000 square feet
in size and that the average size of the lots is 9,333 square feet.
All required utility improvements including potable water, sanitary waste, electrical, and
refuse collection have been provided to the subdivision or are available in the area.
The Port Angeles School District No. 121 serves the area, and school capacity is currently
not an issue with the present trend in declining enrollments.
The site is currently served by the City's Police, Fire, and Public Works Departments.
Building permits are required for all structures on any approved building lots. All local
Building and Fire Codes apply to any new construction on the subject property.
Planning Commission Minutes
March 26. 2003
Page 8
20.
21.
Clearing and grading permits are not required for any initial site development on sites less
than one acre in size and not designated as an environmentally sensitive area by the City.
The City's State Environmental Policy Act (SEPA) Official issued a Determination of
NonSignificance (DNS # 1023) on March 21,2003, satisfying the City's SEPA responsibility.
Conclusions:
The conditions of the Madrona Woods Subdivision are required by the Subdivision
Ordinance and necessary to implement the Comprehensive Plan goals and policies.
The site is zoned RS-9, which allows less than 5 units per acre and is intended to be for the
development of single family homes. The configuration of the proposed subdivision lots and
street layout conform to the desired urban design of the City for the RS-9 Zone. The subject
site is located in an area with a grid street system and should be developed with low density
housing units to achieve the desired urban design of the City.
As conditioned, the preliminary plat is consistent with the Comprehensive Plan and Zoning
Code.
As conditioned, the preliminary plat is in conformance with the Port Angeles Subdivision
Ordinance, Chapter 16.08 PAMC, and the Washington State Subdivision Act, Chapter 58.17
RCW.
As conditioned, appropriate provisions have been made for the public health, safety and
general welfare and for such open spaces, drainage ways, stzeets or roads, alleys, other public
ways, transit stops, potable water supplies, sanitary wastes, parks and recreation,
playgrounds, schools and school grounds, sidewalks and other planning features that assure
safe walking conditions for students who only walk to and from school.
As conditioned, the public interest is served in the platting of this subdivision as articulated
in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision
provides for development of new homes within the City of Port Angeles consistent with the
Growth Management Act and beneficial to the City's tax base.
Commissioner Norton seconded the motion which passed 5 - 0.
WASHINGTON, U.S.iA,
FILE
DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT
TO:
FROM:
DATE:
Chair Nuttcr and Planning Commission
Scott K. Johns, Associate Planner
March 26, 2003
APPLICANT:
OWNER:
LOCATION:
PROPOSAL:
Subdivision Preliminary Plat - Madrona Woods
Clallam County Housing Authority
Jeffery W. Konopaski and Colin D. KonoPaski
"O" Street between 16°~ and 18th Streets
Development of a 5.23 acre site in the RS-9 Residential Single Family Zone
into 19 residential lots of over 9,000 square feet each.
RECOMMENDATION:
The Planning Division recommends that the Planning Commission recommend approval of
the preliminary plat for the Madrona Woods Subdivision creating 18 residential lots with the
following 9 conditions, 21 findings, and 6 conclusions (listed in Attachment A):
PROPERTY CHARACTERISTICS:
The proposed Madrona Woods Subdivision site is located along "O" Street between 18th and
16th Streets and is legally described as a portion of Block 101, Suburban Lot of Port Angeles, WA
situated in a portion of Section 6, Township 30 North, Range 6 W, W.M. The parcel is "L" shaped,
with the narrow portion situated parallel to "O" Street oriented generally north and south. This portion
is 108 feet wide and extends north 350 feet to meet the wider portion of the site. The wider portion is
situated parallel to 16th Street which is oriented east and west. That portion is 325 feet wide
(north/south) and 535 feet long (east/west).
The preliminary plat proposes to subdivide the 5.23 acres of land into 19 residential building
lots, ranging from 9,000 to 13,631 square feet in area, with most lots between 9,000 to 9,612 square
feet. The average lot size is 9,333 square feet. Lot 19 is proposed to be 13,631 square feet in area and
MadronaWoods Su
~March 26, 2003 ~
Page 2
contain a stormwater drainage basin. As proposed, Lot 19 cannot be approved as a residential lot. That
lot is configured so that access is provided through a 20-foot strip leading to the cul de sac and creating
a flag lot. The 20-foot access area would also contain sanitary sewer, water, and stormwater utility
lines. (See Attachment B for the preliminary plat.)
The site is currently served by 18t~ Street and "O" Street, neither of which are developed to full
City street standards for a collector arterial, as curb, gutter, sidewalks and paved parking lane have not
been developed. Transit service is available along both 18th Street and "O" Street. The site is bounded
on the north by the unimproved 16~ Street. No access is proposed from 16t~ Street.
Surrounding properties are developed with low density single family residential uses to the north
and west. Properties adjacent to the east include single family homes and an adult family shelter (under
construction) with three multi-family housing developments east of that development. The property
to the south is partially developed as the Fairchild International Airport Industrial Park. Several
properties in the vicinity are undeveloped.
The subject site is slightly rolling with the highest elevation occurring at the southwest comer
and sloping down to the northeast comer. The steepest slope on the site is 8 to 10%. The site has been
cleared of brash and understory plants. Some native trees remain on the site, however none are mature
as the site appears to have been logged within the last 15 years. Some areas of soil remain exposed and
soil test pits are evident.
DEPARTMENTAL REVIEW:
Light Division comments:
1. When the plot layout has been finalized, a cost estimate for the installation of
underground electrical primary facilities will be prepared. The customer will be
responsible for all costs of material and labor provided by the City and for the trenching
and backfill by their contractor.
2. Overhead power exists on 18ta Street north side and on "O" Street, west side.
Fire Department comments:
1. The proposed subdivision is outside the Fire Department's four-minute response area.
PAMC 18.08.110 requires that all dwellings within new subdivisions outside of the Fire
Departments's four-minute response area be protected by approved residential sprinkler
systems.
2. Address numbers must be provided for all new structures. Numbers shall be easily
visible from the street, a minimum of 6" in height and of contrasting color from their
background.
Public
'1.
Works Department comments:
The existing sanitary sewer main in "O" Street may be tapped and a 6" pvc lateral dual
side sewer installed to property line. As shown the proposed 8" sanitary sewer would
not be readily accessed or easily maintained by City forces.
Madrona Woods Subdivision
March 26, 2003
Page 3
3.
4.
5.
6.
The use of the 20' utility easement also identifies a drainage notation which must be
clarified. (See staff analysis section)
The water main in "O" Street is a "live line" City fomes will install all water meters.
Area where water and sanitary sewer lines cross may require sleeving to obtain
necessary separation.
Maintain 10' horizontal separation between sanitary sewer and water in the utility
easement between lots 16, 17, and 19.
Additional items required for water mains:
· 6" gate valve on new main at Arbutus Lane and "O" Street at property margins
west of proposed fire hydrant.
· 6"gate valve on main west of fire hydrant, east end ofcul de sac.
· Fire hydrant valve east end ofcul de sac.
· 6"gate valve north 0flots 17 & 19 on the 6" main.
· 6" X 6" X 2" tee and 2" gate valve on the 16~' Street section
· . Separate water services for lots 17 & 19.
10.
11.
12.
13.
14.
6' wide sidewalk adjacent to curb, 6" depth required in driveway only, 4" depth
otherwise.
Street signage and monuments at proposed intersection and cul de sac.
If Lot 19 is a buildable lot, the infiltration pond and storm drain line must be located in
a utility easement. The easement shall be a minimum 20 feet wide centered on property
lines.
All sanitary sewer laterals to be 6" pvc to property, capped and identified with a 6" x 6"
pressure treated post.
Proposed improvements to 16th Street? (No improvements are proposed for 16t~ Street.
No access is being proposed onto 16th Street. City will require a no protest LID
agreement.)
Fire hydrants to meet City Standards, Pumper ports are to be Pacific treaded.
Public Works recommends removing the mid-block bulb in Arbutus Lane.
Eliminate the 1-foot no access strip along 16th Street.
PUBLIC COMMENT:
Notification of the proposed action was placed in the Peninsula Daily News on March 9, 2003,
posted on the site on March 5, 2003, and mailed to the property owners within 300 feet of the subject
site on March 5, 2003.
As a result of the published notice, posting, and required mailing to property owners within 300
feet of the proposed subdivision, the City received no letters of comment.
COMPREHENSIVE PLAN:
, The Comprehensive Plan establishes the long range goals and policies of the City. It is the basis
upon which City officials are to make land use decisions. Any project proposed in the City must be
consistent with the goals and policies of the Comprehensive Plan.
Madrona Woods Subdivision
March 26, 2003
Page 4
Map Designation
The Comprehensive Plan and Land Use Map identifies the site as Low Density Residential
(LDR). The subject site is located in the City's Northwest plarming area in an area with a grid street
system interspersed with subdivisions containing cul de sacs, and should be developed with low density
housing units to achieve the desired urban design of the City.
Goals, Policies, and Objectives
The following goals, policies, and objectives have been identified as being the most relevant to
the proposed subdivision:
GROWTH MANAGEMENT ELEMENT
Goal A: To manage growth in a responsible manner that is beneficial to the community as a whole, is sensitive
to the rights and needs of individuals and !s consistent with the State of Washington's Growth Mana gen~ent ~lct.
LAND USE ELEMENT
Residential
Goal A: To guide current and future development within the City in a manner that provides certainty to its
citizens about future land use and the flexibility necessary to meet the challenges and opportunities of the future:
Policy A.2: .dH land use decisions and approvals made by the City Council and/or any of its appointed
Commissions, Boards or Committees should be consistent with the Comprehensive Plan and its land
use map.
Goal B: To have a community where residential development and use of the land are done in a manner that
is compatible with the environment, the characteristics of the use and the users, and the desired urban design
of the City.
Policy B.I: Urban services shall be available for all residential areas as required by the Capital
Facilities Element concurrency policy.
Policy B.2: Single family lots should be of reasonable shape and should have access provided by an
alley or by a local access street or a collector arterial.
Policy B.3: All residential developments should be designed with the provisions of fire protection and
service vehicle access as key factors in the street design and circulation pattern. For efficient
circulation, rights-of-way should be obtained and improvements made to further the grid street pattern
of the City. Cul-de-sacs may be permitted when designed as an integral part of the major grid street
pattern of the City.
Policy B,4: All residential developments should be encouraged to preserve and capitalize on existing
unusual, unique, and interesting natural features, should preserve and utilize natural vegetation, s houM
utilize and preserve scenic views, should maximize southern exposures, should offer protection from
prevailing winds, and should be designed to minimize energy use.
The configuration of the proposed subdivision lots and street layout conform to the desired
Madrona Woods Subdivision
March 26, 2003
Page 5
urban design of the City for the RS-9 Zone. The site is located in an area where a grid pattern of streets
exist, as well as several previous subdivisions that include cul de sacs with curvelinear designs.
TRANSPORTATION ELEMENT
Goal A: To develop a coordinated, multi-modal transportation ~ystem which serves all areas of the City and
all types of users in a safe, economical, and efficient manner.
Policy A.3: The c~llect~r arterial streets and l~ca~ access streets sh~u~d serve primari~y ~~ca~ traffic
with special emphasis on safety for pedestrian traffic.
Policy A.6: Planning for transportation services and facilities (including public streets~ bikeways,
pedestrian walkways, and public and private air, marine and land transit services and facilities) shall
be performed consistent with the goals and policies of the Capital Facilities Element.
UTILII1ES AND PUBLIC SERVICES ELEMENT
Policy C. 2: All new utility services should be underground.
Policy D.I: Urban services should be designed for the maximum planned density and/or land use
intensity of a given area as designated on the Comprehensive Plan Land Use Map.
Madrona Woods Subdivision is proposing to provide sanitary sewer, water taps, stormwater
management facilities, electrical and telecommunication ser~rices to all proposed lots. In order to meet
City standards, the overhead utilities on "O" Street and 18t~ Street must be located underground.
HOUSING ELEMENT
Goal A: To improve the variety, quality, availability, and affordability of housing opportunities in the City of
Port Angeles.
Madrona Woods Subdivision is being proposed by the Housing Authority of Clallam County
as moderately priced housing thxough a program of self-help and sweat equity investment designed to
reduce housing costs.
CAPITAL FACILITIES ELEMENT
Goal A: T~pr~videandmaintainsafeand~nancia~lyfeasib~eurbanservicesandcapitalfacilitiesat~rab~ve
stated levels of service to all City residents and the general public.
Policy A.2: The City should, at a minimum, ensure the continuation of established level of service
standards for all urban utilities and services to the extent and in the manner provided herein.
Policy A.9: The City shall require concurrency at the time of development for the following utilities and
services: streets, water service, sanitary sewer service, and electrical service.
Policy A.10: The City should require the following utilities and services at the time of development:
solid waste collection, stormwater management, telecommunications service, and emergency services
(police, fire and emergency medical response).
Madrona Woods Subdivision
March 26, 2003
Page 6
Policy A.11: The City should require the following utilities and services within six years from the time
of development: parks and recreation services and facilities and transit system.
Goal B: To provide urban streets and utilities at minimum levels of service for all city residents and the general
pubHc.
Policy B.6: The City should not approve any development that increases a site's post-development
stormwater run-off beyond that allowed by the Stormwater Management Manual for the Puget Sound
Basin as adopted by the City.
Policy B.7: The City should not approve any development that cannot be served with
telecommunications service at or greater than the following level of service standards at the time of
development: telephone, residential: I service per unit/cable television, residential: I service per unit.
Goal C: To provide urban services at minimum levels of service for all city residents and the general public.
Policy C.3: The City should not approve any development that will not be served at or greater than
a city-wide level of service standard of 9 acres ofparksper 1,O00population within sixyearsfrom the
time of development. ~
Policy C.4: The City should not approve any development that will not be served at or less than the
following level of serviqe standards at the time of development: Police: 677persons per one officer.
Fire: 4 minute response time or residential sprinkler system installation.
Stormwater drainage improvements, underground installation of electrical power as well as other
telecommunication, and future fiber optic facilities, optional street lighting and sidewalk considerations,
will meet or exceed concurrency requirements for new development. Sixteenth Street is not improved
to City standards and must either be improved (south ½ plus 10 feet) along the frontage of the proposed
subdivision or the applicant must participate in a Local Improvement District (LID) or sign a no protest
agreement for the formation of an LID.
ZONING:
The Zoning Ordinance is the primary implementing ordinance for the Comprehensive Plan. It
establishes what types of uses arc permitted and where they may be located in the City. It also
establishes minimum design standards for such uses. Like the Comprehensive Plan, any project
proposed in the City must be consistent with the regulations of the zone in which it is located.
The Zoning Map identifies the site as Residential, Single Family (RS-9).
The pnrpose and intent of the RS-9 Zone is as follows:
This is a low density residential zone intended to create and preserve urban single
family residential neighborhoods consisting of predominantly single family homes on
larger than standard Townsite-size lots. Uses which are compatible with and
functionally related to a single family residential environment may also be located in
this zone.
Madrona Woods Subdivision
March 26, 2003
Page 7
The minimum lot area is 9,000 square feet. All lots shall comply with the minimum area and
dimensional requirements as follows:
Front: 25 feet.
Rear: 25 feet, except 10 feet for detached accessory buildings in the
rear one-third of the lot.
8 feet, except 3 feet for detached accessory buildings in the rear.
Interior Side:
Side, abutting a street:
Maximum Height:
Lot Coverage:
18 feet.
30 feet.
30%.
The proposed subdivision conforms to RS-9 zoning requirements.
SUBDIVISION ORDINANCE (No. 1631):
The City's Subdivision Ordinance (No. 1631 ), codified as Chapter 16.08 of the Port Angeles Municipal
Code, has been reviewed with respect to the proposal. Although the enhre ordinance has not been cited, the
following development standards and policies have been found to be applicable:
16.08.060 - Standards and Policies.
A. GENERAL STANDARDS. If a proposed street and/or lot pattern for any zone in Port Angeles
has been made by the Council or the Commission, the street layout of any new plat submitted shall be in general
conformance to said pattern or plan. Otherwise proposed streets in new subdivisions shall conform to the
Comprehensive Plan and Urban Services Ordinance as adopted.
No plan for the platting, replatting, subdivision, or dedication of any area shall be recommended for
approval by the Commission unless streets shown therein are connected by surfaced road to an existing
improved public right-of-way adequate to serve the existing and new lots.
Where the Comprehensive Plan or the City's official street plan indicates the necessity of a new right-of-
way of a required width or portion thereof for street purposes, whether within a new plat or new subdivision,
or along the boundaries of a new plat, new subdivision or new lot, such required right-of-way or portion thereof
shall be dedicated to the City of Port Angeles by the filing of a plat.
The Planning Commission may require plats to provide areas for parks, playgrounds, open spaces,
recreation facilities, schools, school grounds, safe walking conditions on school routes, transit stops, and
drainage ways.
Each proposed subdivision and the ultimate use of the land therein shall be in the interests of public
health, safety and welfare, and subdividers shall be prepared to present evidence to this effect when requested
by the Commission.
Restrictive covenants not contrary to existing regulations regarding the use of land, governing and
binding all future owners of lots or tracts, may be shown on any plat.
No Final plat of land within the force and effect of existing Zoning Regulations shall be approved unless
it is conforming with such Regulations.
Madrona Woods Subdivision
March 26, 2003
Page 8
Whenever there is a discrepancy between minimum standards or dimensions noted herein and those
contained in Zoning Regulations, Building Codes, or other official Regulations, the highest standard shall apply.
B. GENERAL PRINCIPLES, POLICIES. The Commission shall ensure that appropriate provision
is made for: (1) the harmonious development of neighborhoods by requiring coordination of streets within
subdivisions with existing or planned streets, or with other elements of the Comprehensive Plan; (2) adequate
open spaces for recreation, schools, light and air; (3) distribution of population and traffic which will create
conditions favorable to public health, safety and convenience.
C. STREETS AND ROADS.
1. The arrangement, characte¥, extent, width, grade and location of all roads shall conform
with the Comprehensive Plan, including the Capital Facilities Plan, and Urban Services Ordinance ,and shall be
considered in their relation to existing and planned roads, to topographic conditions, to public convenience and
safety, and in their appropriate relation to the proposed uses of the land to be served by such roads.
2. Where such is not shown on the Comprehensive Plan, the arrangement of streets in a
subdivision shall either provide for the continuation or appropriate projection of existing major streets in the
surrounding area; or shall conform to a plan for the neighborho, od, approved by the Commission, to meet a
particular situation where topographic or other conditions make continuance or conformance to existing roads
impracticable. This shall also apply to cluster subdivisions.
3. If a preliminary or suggested plan for an area has been made by the Commission, the
street layout of a proposed subdivision in such an areashall be in general conformance to the plan.
4. When a portion of a subdivider's tract is to be subdivided, a street plan for the entire
tract shall be submitted to indicate how the street pattern of the plat submitted will coordinate with the entire
tract when fully platted.
5. Where a tract is subdivided into lots or tracts of an acre.or more in area, the Commission
may require an arrangement of lots and streets such as to permit a later resubdivision in conformity with the
street and lot requirements specified in these Regulations.
6. Wherever practical, dead-end streets shall be avoided. However, roads designed with
a mm-around at one end (cul-de-sac) may be used when conditions warrant their use.
7. Wherever practical, minor streets shall be laid out to discourage through traffic within
residential neighborhoods.
8. Where a proposed subdivision abuts or contains an existing or proposed major road,
or is adjacent to an existing or planned business, commercial or industrial district, the Commission may require
treatment as may be necessary (1) for the adequate protection of residential properties; and (2) to afford
separation of through and local traffic.
10. Streets shall be laid out so as to intersect as nearly as possible at right angles. Acute
angle intersection shall be avoided.
E. LOTS.
1. The lot area, width, depth, shape and orientation, and the minimum building setback
lines shall be appropriate for the location of the subdivision, for the type of development and land use
contemplated, and shall conform with the requirements of the Zoning Ordinance.
2. Excessive depth in relation to width shall be avoided. No lot shall have a depth greater
than t~vice its width.
Madrona Woods Subdivision
March 26, 2003
Page 9
3. Comer lots for residential use shall have extra width to permit appropriate building
setback from and orientation to both streets.
4. To ensure public health, convenience and safety, the subdividing of land shall provide,
by means ora public street, each lot with satisfactory access to an existing public street.
5. Double frontage and reverse frontage lots shall be avoided, except where essential to
provide separation of residential development from traffic arterial streets or to overcome specific disadvantages
of topography and orientation. A planting screen easement across which there shall be no fight of access shall
be provided along the line of lots abutting such a principal arterial street or disadvantageous use.
F. PUBLIC SPACES.
1. Where deemed essential by the Commission, upon consideration of the particular type
of development proposed in the subdivision, and especially in large-scale neighborhood unit developments not
anticipated in the Comprehensive Plan, the Commission may require the dedication or reservation of such areas
or sites of a character, extent and location suitable to the needs created by such development for ¢chools, parks
and other neighborhood purposes..
2. Due regard shall be shown for the preservation of outstanding natural and cultural
features such as scenic spots, water courses, and historic sites, consistent with the Comprehensive Plan, the
Wetlands Protection Ordinance', and the Environmentally Sensitive Areas Protection Ordinance.
G. EASEMENTS.
1. Utility easements shall be provided, centered on front, rear, or side lot lines.
2. Where a subdivision is traversed by a water course, drainage way, channel, or stream,
there shall be provided a storm water easement or drainage fight-of-way conforming substantially with the lines
of such water course, and such further width or construction, or both, as will be adequate for the purpose.
Parallel roads or parkways may be required in connection therewith.
H. STREET LIGHTING. Street lighting installations shall be located in reference to the
dimensions of full grown trees and in accordance with the determinations and standards of the City Engineer.
I. DIMENSIONAL STANDARDS. Variations from and exceptions to the following standards
may be made by the Commission, where topographic or other existing conditions make adherence to these
Regulations impractical.
L. LOTS.
1. The minimum width, depth, area and setback dimensions of all lots in proposed
subdivisions shall conform with City Zoning Regulations. If any dimension in a plat is more restrictive than the
said Regulations, then the most restrictive dimension shall apply.
M. BUILDING LINE SETBACK.
1. The building line setback from the property lines of all lots shall be indicated by a
dashed line on all plats.
P. SIGNAGE One (1) free standing sign no larger than twenty-four (24) square feet in area
, shall be permitted for identification of the subdivision.
The proposed subdivision conforms to the preliminary plat subdivision requirements.
Madrona Woods Subdivision
March 26, 2003
Page 10
ENVIRONMENTAL REVIEW:
A Determination &Non-Significance (DNS No. 1023) was issued by the City of Port Angeles'
SEPA Responsible Official for the proposal on March 21, 2003, per RCW 197-11-355.
DEPARTMENTAL ANALYSIS:
The February 21, 2003, preliminary pl~t drawing indicates a 19-lot subdivision proposal. All
lots proposed for the subdivision are at least 9,000 square feet in area. Utility and drainage ,easements
are shown along the rear (east) side of Lots 1 through 5 and along the rear (south) sides of Lots 10
through 14. The sewer line shown on the proposed preliminary plat running along the rear of Lots 1
through 5 in the easement will be moved to the front of those lots and located in a utility easement. No
utilities are planned for the easement area on the south side of Lots 10 through 14. That area will
function to'intercept stormwater from the parcel to the south and to create a treed buffer between the
properties.
Twelve of the proposed lots are rectangular in shape and seven are tapered to the front or rear.
The lots that taper all abut to Arbutus Lane. Two lots are wider at the front (street) side than the rear,
while five lots are wider at the rear than at the front. No lots are designed with a length more than twice
the width. The side lot lines are generally perpendicular to the street lines or are configured radially to
the cul de sac. No variation to the dimensional requirements of the zone are being requested. Setback
lines are shown on the face of the plat. The plat will establish three corner lots. All of the comer lots
have a minimum width of 80 feet at their narrowest dimension, which will provide adequate area to
meet the increased setback requirements for corner lots.
The plat is designed with seven lots accessing from "O" Street and 12 lots accessing from a cul
de sac (Arbutus Lane) entering the subdivision from "O" Street. Proposed Lot 19 is shown accessing
Arbutus Lane through a 20-foot strip of land creating a 'flag' configuration. No lots require access onto
16~h Street; however, due to the configuration of the subdivision, Lot 19 is situated so that access,
particularly for maintenance of the drainage facility, from 16th Street would be preferable. The cul de
sac measures 450 feet from "O" Street to the westerly edge of Lot 16. Arbutus Lane will be constructed
to a width of 26 feet curb to curb. Sidewalks will be provided on both sides of Arbutus Lane.
The City's Subdivision Ordinance and Urban Standards and Guidelines require the development
of sidewalks along arterials but not on local access streets. Sidewalks will be required along the
subdivision's frontage along 18th Street and "O" Street, both of which are classified as collector
arterials. Sidewalk will also be provided along both sides of the newly created cul de sac, Arbutus
Lane.
Dedications of property to the City for "O" Street and 16th Street rights-of-way are being made.
Both "O" and 18th Streets will be improved along their frontage to this project as a condition of approval
of this application. Arbutus Lane is also being dedicated to the City as public right-of-way and
Madrona Woods Subdivision
March 26, 2003
Page 11
improved to City standards. Street improvements to 16th Street will not be required at the time of
development; however future improvements will be required and the applicant's participation in a future
Local Improvement District (LID) will be required. Lots 7 thrbugh 9 and 17 through 19 will have
double frontage, being oriented to Arbutus Lane as the front with rear yards abutting 16t~ Street.
Sixteenth Street is not an arterial street, and therefore, access to 16th Street will not be denied. The
applicant is proposing a one-foot no-access area adjacent t.o 16th Street. Public Works and Utilities
Department suggests eliminating the one-foot no-access area. All lots are designed so that each lot has
access, directly to an existing public street.
The site is located within one mile of Lincohi Park and the Clallam County Fairgrounds to the
east, and within one mile of one unnamed, undeveloped, city owned area of open space to tho northeast.
Crown Park is just over one mile to the northeast. Lincoln Park does not contain a formal play area and
18t~ Street (the route fi-om the proposed subdivision to Lincoln Park) does not have sidewalks and has
narrow shoulders making walking unsafe for children. Crown Park is over one mile from the proposed
subdivision and does not provide an accessible play area for young children. The City owned
· undevelop6d property to the northeast contains no formal piay equipment and is forested and wet, so
it does not provide a play area for children. Hamilton Elementary School will serve the subdivision,
and the residents will consider the play area at the school to serve their needs. However, Hamilton
Elementary School is several blocks away and does not provide an easily accessible play area for
children living in this subdivision. The applicant is suggesting that the cut de sac area and the widened
area on the south side of Arbutus Lane will provide play area for children. No other formal play areas
are proposed.
The City of Port Angeles has typically not required formal play areas in subdivisions of fewer
than 20 lots in the past; however, there is no regulation threshold at which point parks or playground
area is required. The location and character of the development requires the dedication or reservation
of such areas or sites of a character, extent and location suitable to the needs created by this
development for parks and play areas.
Stormwater management is proposed to be directed to an infiltration basin located in the
northeast comer of the site situated on proposed Lot 19. Were Lot 19 to be used for stormwater
facilities, utility easements for the basin and the transport lines would be required, it is doubtful that Lot
19 will have sufficient area to be considered a buildable lot. The basin will be designed to handle the
25 year storm. A sand separator and infiltration trench will be located under the basin. This
stormwater facility is proposed to be located on Lot 19, which has been sized at 13,631 square feet. The
basin is intended to serve the needs of more than one tot and should, therefore, be located on a separate
tract.
Considering that Lot 19 has a narrow (20) leg connection to Arbutus Lane and 165 feet of
frontage on 16th Street, the proposed size (13,631 so will diminish due to stormwater facilities being
required on a separate tract, and the need for additional park and play area dedication, staff can only
recommend approval of 18 lots with areas dedicated to utilities and services.
The project site contains no water courses, historic sites, environmentally sensitive areas,
wetlands, or scenic spots that would require protection or preservation.
As conditioned, the proposed subdivision conforms to all preliminary plat requirements.
Madrona Woods Subdivision
March 26, 2003
Page 12
DEPARTMENTAL RECOMMENDATION:
The Planning Division reconu'aends that the Planning Commission recommend approval of the
preliminary plat for the Madrona Woods Subdivision with the following 9 conditions, 21 findings, and
6 conclusions (listed in attachment A):
Madrona Woods Subdivision
March 26, 2003
Page 13
Attachment A
Conditions:
1. All necessary easements for access, drainage, and utilities shall be shown on the final plat.
2. The applicant shall participate in future improvements to 16t~ Street by signing a no protest
agreement to the formation of and participation in a Local Improvement District (LID) for the
improvement of 16th Street.
3. The storrnwater drainage improvements shall be installed per the City's Urban Services
Standards and Guidelines. Storm drainage facilities shall be installed prior to or concurrerttly
with other infrastructure development.
4. Both 18t~ Street and "O" Street adjacent to this subdivision shall be improved to the center line
plus 10 feet to meet City standards.
5. The fire sprinkler system as required by the Fire Department shall be a condition of any new
residential building permit.
Electrical, telecommunications, and street lighting shall be installed or bonded per the Light
Division standards. All power lines serving this subdivision shall be installed underground per
City Light design and easement requirements.
7. Address numbers shall be identified and placed on the final plat as provided by the City.
8. Drainage facilities located on Lot 19 (piping and infiltration basin) shall be located on a separate
tract and a utility easement a minimum of 20 feet in width centered on property lines shall be
created. The infiltration basin shall be enclosed by a security fence.
9. Proposed Lot 19 or other tract shall be improved as a play area per a plan approved by the City
Parks and Recreation Director, and the improvements shall be completed or bonded before
application for final plat approval.
Findings:
I. Chapter 16.08 of the Port Angeles Mun!cipal Code (PAMC) sets forth local requirements for
the approval of subdivisions.
2. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform
division of land within the State of Washington. Section 58.17.110 requires a city to inquire
into the public use and interest proposed to be served by the establishment of a subdivision. It
shall determine if appropriate provisions are made for, but not limited to, the public health,
safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other public
ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds,
schools and schoolgrounds, and shall consider all other relevant facts including sidewalks and
other planning features that assure safe walking conditions for students who only walk to and
MadronaWoods Subdivision
March 26, 2003
Page 14
11.
from school and whether the public interest will be ~er~ed by the subdivision. A proposed
subdivision shall not be approved unless the city can make written findings that these provisions
are made.
Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the
proposed plat, along with written recommendations pf the City Departments, and shall either
approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City
Council within a period of 90 days after a preliminary plat has been submitted to the City
Planning Department. The City Council shall either approve or disapprove the proposed
preliminary plat at a public meeting.
The preliminary plat subdivides the 5.23 acres of land into 18 residential lots. The 18 residential
building lots range in size from 9,000 to 9,612 square feet. A tract for stormwater facilities will
also be created.
The preliminary plat application includes a drawing received and dated February 21, 2003,
prepared for the Housing Authority of Clallam County by The Cedarwood Group, provided in
Attachment B to the staff report which was used as the basis for the preliminary plat review.
The final plat will be entitled Madrona Woods Subdivision.
The proposed Madrona Woods Subdivision site is located along "O" Street at its intersection
with 18t~ Street and is legally described as a portion of Block 101, Suburban Lot of Port
Angeles, WA in a portion of Section 6, Township 30 North, Range 6 West, W.M..
Surrounding properties are developed with low density single family residential uses to the north
and west, and light industrial use to the south. Property adjacent to the east contains a single
family residence and property to the east is also is being developed as an adult family shelter
with three multi-family developments continuing to the east. The area south of 18th Street is
partially developed as the Fairchild Airport Industrial Park. Several other parcels in the vicinity
are undeveloped.
The site is currently served by 18th Street and "O" Street, neither of which is fully developed to
City street standards for collector arterial streets. The interior 12 lots will gain access from
Arbutus Lane, a cul de sac interior to the subdivision. Transit service is available along both
"O" Street and 18th Street with a bus stop at property directly east of the site.
The proposed preliminary plat was reviewed by the City's Fire, Public Works, Parks and
Recreation, and Community Development Departments.
Public notice of the subdivision application was published on March 9, 2003, in the Peninsula
Daily News and posted on the site and mailed to property owners within 300 feet of the
proposed subdivision on March 5, 2003.
The proposal has been reviewed with respect to the Comprehensive Plan. The subject property
is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive Plan Land
Use Map. The following Comprehensive Plan policies are found to be most relevant to the
proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal
B, Policies B.1-B.4, Goal I, Policies 1.1-I.4, Objective 1.1; Transportation Element Goal A,
Madrona Woods Subdivision
March 26, 2003
Page 15
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Policies A.3 and A.6; Utilities and Public Services .Element Policy 2.C and D.I; Housing
Element Goal A; Capital Facilities Element Goal A, Policies A.2, A.9-A.11, Goal B, Policies
B.6-B.7, Goal C, Policies C.3- C.4.
The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service,
and electrical service (Capital Facilities Element Policy A.9).
The Comprehensive Plan recommends concurrency for solid waste collection, stormwater
management, telecommunications service, and emergency services (police, fire and emergency
medical response) (Capital Facilities Element Policy A.10).
The City's Comprehensive Plan (Land Use Element Goal B) states the intention' to have a
community where residential development and use of the land are done in a manner that is
compatible with the environment, the characteristics of the use and the users, and the desired
urban design of the City.
Tho subject property is identified by the Port Angeles Zoning Map as Single Family Residential
(RS-9), which allows a density of up to 6.22 units per acre. The proposed drawing indicates that
each 10t in the proposed subdivision will be at least 9,000 square feet in size and that the average
size of the lots is 9,333 square feet.
All required utility improvements including potable water, sanitary waste, electrical, and refuse
collection have been provided to the subdivision or are available in the area.
The Port Angeles School District No. 121 serves the area, and school capacity is currently not
an issue with the present trend in declining enrollments.
The site is currently served by the City's Police, Fire, and Public Works Departments.
Building permits are required for all structures on any approved building lots. All local
Building and Fire Codes apply to any new construction on the subject property.
Cleating and grading permits are not required for any initial site development on sites less than
one acre in size and not designated as an environmentally sensitive area by the City.
The City's State Environmental Policy Act (SEPA) Official issued a Determination of
NonSignificance (DNS #1023) on March 21, 2003, satisfying the City's SEPA responsibility.
Conclusions:
A. The conditions of the Madrona Woods Subdivision are required by the Subdivision Ordinance
and necessary to implement the Comprehensive Plan goals and policies.
B. The site is zoned RS-9, which allows less than 5 units per acre and is intended to be for the
development of single family homes. The configuration of the proposed subdivision lots and
street layout conform to the desired urban design of the City for the RS-9 Zone. The subject site
is located in an area with a grid street system and should be developed with low density housing
units to achieve the desired urban design of the City.
MadronaWoods Subdivision
March 26,2003
Page 16
As conditioned, the preliminary plat is consistent with the Comprehensive Plan and Zoning
Code.
As conditioned, the preliminary plat is in conformance with the Port Angeles Subdivision
Ordinance, Chapter 16.08 PAMC, and the Washington State Subdivision Act, Chapter 58.17
RCW.
As conditioned, appropriate provisions have been made for the public health, safety and general
welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways,
transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools
and school grounds, sidewalks and other planning features that assure safe walking conditions
for students who only walk to and from school.
As conditioned, the public interest is served in the platting of this subdivision as articulated in
the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision
provides for development of new homes within the City of Port Angeles consistent with the
Growth Management Act and beneficial to the CitY'S tax base.
T:\SUBXMadrona Woods.wpd
Attachment B
Application Materials
30
29
/lC[l ~I ? ,VpC.;'/ ~l~;,t,.T /~
GRAPHIC SCALE
T
9,041
·
'-.9.000 SI
L-g
Hull':.
No
;- Z~
~u~rbao Lo/No. I01 of
or W o:~Jti~qto~, Cxctl~it~I
FEB ~ i ~03
?! AT
PRELIMINARY
MADRONA
PHASES
HOUSING AUTHORITY OF THE
PROPOSED SELF -
PLAT OF
WOODS
COUNTY OF CLALL
HELP HOUSING SUBDIVISION
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
APRIL 14, 2003
MAYOR WIGGINS AND CiTY COUNCIL
TIMOTHY J. SMITH, ECONOMIC DEVELOPMENT
CDBG CLOSEOUT
Summary: The City partnered with Serenity House and secured a CDBG block grant to conduct
!a feasibility study for the replacement of their facilities. Feasibility study was completed under
ibudget. Consistent with Block Grant Guidelines, a public heating is required to close out the grant.
Recommendation: Conduct public hearing to solicit public input regarding the project.
Background / Analysis: In 2001, the City partnered with Serenity House and secured a
community development planning-only grant ($15,500) to conduct a feasibility study for replacing
the existing Serenity House shelter. The feasibility study was successfully completed under budget
and assisted Serenity House in siting, designing, and securing additional funds to construct a new
facility.
Consistent with CDBG grant guidelines a public heating following the completion of the feasibility
study is required. All other condition of the grant have been met to the satisfaction of the CDBG
Program.
G:LMASTFORM\COUNCIL. WPT 83
Last Revised: 3/2003
WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE:
To:
FROM:
SUBJECT:
April 8, 2003
UTILITY ADVISORY COMMITTEE
Doyle W. McGinley, Superintendent Water/Wastewater Collection
Water Quality Report (2002)
Summary: The Washington State Department of Health requires that every water system provide
an annual Water Quality Report to its customers. The report is to contain information on the
IPotential contaminants present in the water supply that customers receive. The attached Water
Quality Report for the Port Angeles Water Supply has been prepared for d~stnbut~on to the City's
water customers. '
Recommendation: For Information Only
Back~round / Analysi,: In 1996 Congress passed amendments to the Safe Drinking Water Act
that included a mandate for the Environmental Protection Agency [EPA] to require community
water systems to provide each of their customers with a "Consumer Confidence Report [CCR]"
every 12 months. This year's report, using 2002 data, will be delivered to all City of Port
Angeles water customers with the May utility billing statement, along with a public information
announcement in the local paper, and posted on the City's web site. This year's report must be
distributed by July 1 st.
The attached Water Quality Report, based on calendar year 2002 data, has been developed in
accordance with the EPA/CCR regulations. The regulations require information on the quality of
the water delivered by the system, and characterization of any risks from exposure to any
contaminants in the drinking water, in an accurate and understandable manner. The report is
intended to communicate to customers the quality of their water in terms they can understand.
Many of the topics covered are required and some of the actual language used is mandatory. The
City has already provided this information to its wholesale customer, Clallam County Public
Utility District, as required.
Attachment: Water Quality Report
N:\CCOUNCIL~FINAL\Water Quality Report Memo (Mgr's Rpt8 5
WASHINGTON, U.S.A.
PUBLIC WORKS & UTILITIES DEPARTMENT
City of Port Angeles
Water Quality Report - 2002
Dear Water Customer:
The City of Port Angeles is pleased to provide you with our annual Water Quality Report. The
purpose of this report is to tell our customers about the high quality of their water and their water
system. We aggressively safeguard our Elwha River and well supplies, which enables us to always
provide our customers with a reliable and safe water supply. This report is a summary of the quality
of water provided in 2002. It is a record reflecting the hard work by our employees to bring you
water that satisfies all of the requirements of the Safe Drinldng Water Act. The report includes
details about where your water comes from, its quality and how it compares to stringent standards set
by regulatory agencies. We believe that customers who are well informed are able to make better
decisions about their drinking water supply.
WATER SYSTEM INFORMATION
Source of the City's Water: The source for the City of Port Angeles Water System is a Ranney
Collector (well) located on the east bank of the Elwha River at mile post 1.9 in Section 3, T 30 N, R
7 W. The system identification number is 68550M.
The Ranney collector has been classified as groundwater under the influence (GWI) of surface water.
This designation requires the City to meet the requirements of the Surface Water Treatment Rule
(SWTR). The City evaluated regulatory compliance options available under the SWTR including
filtration and complying with criteria to avoid filtration. The City and the Washington State
Department of Health have negotiated an agreement that will effectively meet the filtration
requirement by the construction of a federally-funded municipal water treatment facility under the
Elwha River Ecosystem and Fisheries Restoration Act. In the agreement the water treatment facility
will be in place before dam removal begins. The current schedule shows that the water treatment
facility will be in operation in 2006.
Water from the Ranney Collector is tested following the guidelines established by the Washington
State Department of Health to detect potential contaminants that could reasonably be expected to be
found in drinking water. As water travels over the surface of the land or through the ground, it
dissolves naturally occurring minerals and, in some cases radioactive material, and can pick up
substances resulting from the presence of animals or from human activity. Because most of the land
through which the Elwha River flows is inside the Olympic National Park, there is limited
321 EAST FIFTH STREET * P. O. BOX 1150
PHONE: 360-417-4805 · FAX: 360-417-4542
E-MAIL: PUBWORKS@CI.PORT-ANGELES.WA.US
86
· PORT ANGELES, WA 98362-0217
· TTY: 360-417-4645
opportunity for human contamination of the water. Contaminants that might be expected in untreated
water include: biological contaminants, such as viruses and bacteria; inorganic contaminants, such as
salts and metals; pesticides and herbicides; organic chemicals from industrial or petroleum use, and
radioactive materials.
In order to ensure that tap water is safe to drink, the Environmental Protection Agency (EPA) prescribes
regulations which limit the amount of certain contaminants in water provided to the public water systems.
Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water
which must provide the same protection for public health.
WATER QUALITY TESTING OCCURS DAILY BY CERTIFIED PERSONNEL
Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of
some contaminants. The presence of contaminants does not necessarily indicate that water poses a health
risk. More information about contaminants and potential health effects can be obtained by calling the
Environmental Protection Agency's Safe Drinking Water Hotline: (1-800-426-4791). Some people may
be more vulnerable to contaminants in drinking water than the general population. Immuno-
compromised persons such as persons with cancer undergoing chemotherapy, persons who have
undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly,
and infants can be particularly at risk from infections. These people should seek advice about drinking
water from their health care providers. EPAJCDC guidelines on appropriate means to lessen the risk of
infection by cryptosporidium and other microbial contaminants are available from the Safe Drinking
Water Hotline (1-800-426-4791).
Disinfection in the City's water supply is accomplished by dosing the water with chlorine at the Ranney
Collector on the Elwha River and at the City's five reservoirs. The chlorine concentration is monitored
daily and is maintained at a minimum of .20 mg/l throughout the system. In the year 2002, city water
quality personnel collected more than 300 water samples throughout the water distribution system.
None of the samples tested positive for coliform bacteria presence.
The City receives a number of calls each year about fluoridation. Fluoride is a natural substance found in
varying degrees in almost all water supply. Fluoride was not detected in the last sampling period. Thc
City is scheduled to start injecting fluoride into the drinking water in late 2003.
MONITORING WAIVERS, BILATERAL COMPLIANCE AGREEMENTS (BCA)
The City was granted, by the Washington State Department of Health, a waiver through December 2002
for the sampling and testing for synthetic organic chemicals (herbicides, general pesticides). Previous
background test results indicated that these substances are not present in this source.
The City water system operates under two BCA's with Washington State Department of Health.
Docket # 7207 is titled Covering of Uncovered Finished Water Supply Reservoirs and Installation of
Corrosion Control and Docket # 00-02-014 is titled Groundwater Under the Influence of Surface Water.
Details for both of the BCA's are available upon request from the City of Port Angeles Water System
Superintendent at 360-417-4855.
vie.{ulatea water- Uallty iJata · aDle:
Unit MC~ ¥i~l~fi~fi
C6~ta~i~t sample
~rg~) ~at~ Level
L~ad 8/22/02 ppb AL= 1 ~ 0 4 NA NO Co~osion of household
systems; erosion of
na~ral deposits.
Copper 8/~Z/02 ppm ~L=1.3 1.3 0.S~ ~ NO Co~osion of household
systems; erosion of
na~ral deposits.
(Average) Total
Trihalomethane
Feb/May/
Aug 2002
ppb
100
4.2
3.5-4.9
NO
By-product of drinking
water chlorination
Key and Definitions To Water-Quality Data Table
NA= not Applicable ppb= parts per billion, or micrograms per liter (ug/1)
MFL= Million Fibers ppm= parts per million, or milligrams per liter (rog/l)
Action level [AL] The concentration of a contaminant which, if exceeded, triggers a treatment or other
requirement which a water system must follow.
Maximum Contaminant Level [MCL] The highest level of a contaminant that is allowed in drinking
water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology.
Maximum Contaminant Level Goal [MCLG] The level of a contaminant in drinking water below
which there is no known or expected risk to health. MCLGs allow for a margin of safety.
Milligrams per liter lmg/l] or parts per million [ppm] Metric measurement of concentration ora
contaminant or material. [one part per million and one mg/1 = 1 penny in 10,000 dollars]
Calcium and magnesium are naturally occurring minerals in groundwater. These minerals are measured
to determine water hardness. Hardness interferes with the sudsing of soap. According to the U.S.
Geological Survey ,the scale of hardness is: 0-55 mg/1 = Soft; 55-100 mg/1 = Slightly Hard; 100-200
mg/l =Moderately Hard; >200= Very Hard. Hardness sampling showed 42 mg/1 taken in July 2002.
Appliance manufacturers convert this number into Grains per Gallon by dividing it by 17.1 (e.g., 42mg/l /
17.1 = 2.46 Grains per Gallon).
WATER CONSERVATION TIPS
Water conservation measures are an important first step in protecting our water supply. Such measures
not only save the supply of our water, but can also cut the cost of water treatment. Here are a few
suggestions:
Conservation measures you can use inside your home:
~ Fix leaking faucets, pipes, toilets, etc.
~:e Install water saving devices in faucets, toilets and appliances. Replace old fixtures with new ones.
This will reduce water consumption by nearly one-half.
~ Wash only full loads of laundry.
~ Do not use the toilet for trash disposal.
~ Take shorter showers. Do not let the water run while shaving, washing, brushing teeth, or cleaning
fruits and vegetables.
~ Soak dishes before washing. Run the dishwasher only when full.
You can conserve outdoors as well:
~ Water the lawn and garden in the early morning or evening.
~ Use mulch around plants and shrubs.
~ Repair leaks in faucets and hoses. Use water-saving nozzles.
~ Use water from a bucket to wash your car. Save the hose for rinsing.
For more information:
The City of Port Angeles City Council meets at 6:00pm on the 1st and 3rd Tuesday of each month at City
Hall, 321 E. 5th Street. Information about the City's utilities may be found on the web site: www.ci.port-
angeles.wa.us. If you have questions, the City of Port Angeles Water System Superintendent maybe reached
at 360-417-4855.
Report Date: March 13, 2003
139
ReceeaMon & Beantiflcal:ion Commission
March :~,0, :ZOO!
Minutes
I1o
III.
Call to Oedee:
The March 20, 2003 meeting of the Parbs, Recreation & Beautification Commission was
called to order at 7:04 in the Veto Burton Community Center meeting room by Diana
Tschimperle, Chair.
Roll Calls
Those Present: Damafis Rodriguez, Diana Tschimpefle, Chuch Whidden and Pat Deja
Those Absent: Larry Little
Staff Present: Marc Connelly, Director, and Marl A. BJlsborrow
Appeoual of Minute$ and Audio Tape Dlmosltlons
Chucb Whidden moved to accept the minutes of February 20, 2003. Pat Deja
seconded the motion. Upon call for the question, motion carried unanimously.
IV. Item$ from the Audience not on the Agendas
VII
None
Legislations
Clngulu, Wleeless Leases
Cingular Wireless is again requesting a lease to install a wireless antenna facility within
Shane Path. City Telecommunications policies encourage use of public property for the
siting of these facilities.
This lease is modeled after a similar agreement entered into between the City and
VoiceStream in 2000. The impact on Shane Parh as a result of the construction will be
the replacement of the existing timber light pole with a steel pole and the installation of
a communications cabinet and its associated security enclosure. All site worb will
require Cingular ~/ireless to coordinate with Paths & Recreation staff to not interfere
with scheduled activities and ensure that the site is restored promptly.
Staff explained that the Real Estate CommiEee recently reviewed and approved the
conditions for the lease They are the same as those previously approved by the
Commission in May, 2002. The marbet value for the lease is established and increased
annually based upon Seattle area cost of living projections.
Chuch Whidden ashed why this antenna could not be attached to the current
antenna. Staff responded that the existing pole is not tall enough; the existing pole is
eighty-five feet tall and Cingular requires the new one to be ninety-five feet. Staff
informed the Commission that Cingular will be under grounding all the wires and
relocate the existing field lights to the new pole.
95
Parh Board
March 20, 2003 2
VI,
Diana Tschimperle ashed if there is a limit on the number of cell towers on public
property. Staff replied that currently there is no restriction. Staff did note that if the
Commission chooses, they can review and decide whether they wish to limit the number
of poles in the parh.
Pat Deja moved to accept the Cingular Wireless antenna pole, lease, and forward it to
City Council. Chuch Whidden seconded the motion. Upon call for the question the
motion carried unanimously.
Pm'b$ Commission Member Appointment Becommendntioms
This item was tabled until April 3, 2003.
Art Feiro Marine Life Centers
The operations of the Art Feiro Marine Life Center are managed through the
administration of an annual operating agreement between the City and Peninsula
College.
The 2003 general fund budget includes $45,000 to be utilized for recreation, education
and interpretive programming, building repair and maintenance, as well as minor
capital improvements. This represents a $5,000 reduction in funding from the previous
contract.
A significant change to the contract this year is a revenue sharing plan between the
College and the City. This agreement is meant to encourage investment by the College
in marheting, promotion and capital improvement. Previously, the City received 1OO%
of the admissions revenues generated by the operations of the Marine Life Center. On
average the annual admissions generated approximately $15,O00 for the City General
Fund. The revised contract allows for the City to continue receiving its customar~
collection of the first $15,O00 generated by admissions. The contract also provides a
mechanism whereby the College can recoup the $5,000 of operating capital lost due to
a reduction in City funding by increasing attendance and admissions collection. The
contract consequently provides for the College to retain the next $5,000 of revenue
from admissions collected. The City and the College then will then benefit jointly for
any revenues collected over and above $20,000 by sharing those revenues 50/30.
Staff feels that revenue sharing is a positive action especially when the College tabes a
more direct and active role in managing the future of the Marine Life Center.
Damaris Rodriguez moved to accept the Art Feiro Marine Life Center Contract. Pat
Deja seconded. Upon call for the question, motion passed unanimously.
Other Con$lderatioms
Parb Commlllion Applicant Interelewst
This item was tabled until April 3, 2003
Parh Board
March 20, 2003
3
2004 Capital Facllitlel Pfog,ame
Staff reviewed the Pa~s Department Capital Facilities Plan (CFP)(CIP) with
the Commission and ashed that they comment on preliminary Parhs
recommendations for the 2004 CFP.
Diana Tscimperle ashed which funded 2003 projects are the parhs
department currently worfling on. Staff identified three projects including, City
Pier Marine Survey, the William Shore Pool, and the Centennial Trail from the
Rayonier gate to Morse Creeh.
Discussion regarding the enlargement of Erichson PlayfJeld restraoms ensued.
The Commission felt with the addition of amenities at the parfl, and the
increased usage, the restrooms need to be enlarged.
Landscape changes for Francis Street Parh along with improvements to Shane
Path were also discussed.
With the many requests from special interest groups to utilize portions of Lincoln
Parh being presented each year, staff advised that the community should
decide on how the entire footprint of Lincoln Parh should be developed.
Rather than respond to individual requests a Master Plan needs to be in place
to guide the full development of the parh itself. This would worh well with the
Memorials and Donations Policy which is currently being developed.
Staff reiterated, and the Parfl Commission agreed that there should be a Master
Plan in place for every Port Angeles Parh. The hich off target for this project is
scheduled for 2004.
The Commission felt that if the neighborhood has some degree of involvement
by tahJng ownership, perhaps the Parhs Department won't need to spend time
or worry about piching up litter and carry out other small projects.
Pat Deja moved to recommended the Parhs Department 2004 ClP to City
Council. Damaris Rodriguez seconded the motion. Upon call for the question
motion carried unanimously.
The Parl~s & Recreation Comprehensive Plan was discussed in relationship to
applying for project grants.
Donation and Memm, lal~ Pellc~,~
Staff updated the Commission on the status of this the Donation and Memorials
Policy issue. The Memorials sub-committee met and formalized some of their ideas
related to long-term maintenance funding. The Cemetery and Parh Maintenance
staff are currently drafting language with respect to the policy. The results of this will
97
Path Board
March 20, 2003 4
VII,
Vlllo
IX.
be brought to the Commission during the April, 2003 meeting.
Staff suggested that instead of adopting the policy in April the Commission
consider adopting a process for review of the draft policy. The Commission
might consider inviting a core group of individuals who have donated items
which occupy the WaterFront Trail area, to share their comment prior to a
formal review and approval of any new policy.
DNR North Vnlley Cfeeb Propertyt
Staff reported to the Parh Commission that the Real Estate Committee
concurred with their recommendation, City Council agreed and directed staff to
complete the transaction with DNR. This parcel of land will become part of the
City Parhs system.
Staff will be worhing with DNR, Clallam County, and the Choice School to
continue the trail maintenance program they have been operating.
Parb Board Late Item,s
Chuch Whidden ashed for the current status of the Shate Parh. Staff responded that
the Shate Parh Committee recently gave a presentation to Kiwanis ashing for their
support.
Staff reported that the Northwest Games are underway.
Chuch Whidden inquired about filling the vacant spots on the Part~ Commission. An
afternoon meeting was set for April 3, 2003 to interview those who had submitted
applications for these position.
Damaris Rodriguez ashed about the removal of picnic tables at Harborview parh on
Ediz Hooh. Staff replied that the tables were removed due to erosion and unsafe
conditions.
Discussion regarding the closing of the Lincoln Parh Campgrounds ensued. Staff
informed the Commission the campground will be opened, upon request, during
baseball tournaments and BMX events.
Euecuthm Se$$1om
None
Adjournment:
Chuch V/hidden moved to adjourn. Damaris Rodriguez seconded. Upon call for the
question motion carried unanimously.
98
MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
March 26, 2003
7:00 p.m.
ROLL CALL
Members Present:
Fred Norton, Fred Hewins, Linda Nutter, Chuck Schramm,
Jack Pittis
Members Excused:
Bob Philpott, Leonard Rasmussen
StaffPresent:
Brad Collins, Scott Johns, Ken Dubuc
Public Present:
Connie Christensen, Melinda Szatlocky, Mike Szatlocky,
Alan Carman, Dean Reed, Peter Granum, Greg Granum
APPROVAL OF MINUTES:
Chair Nutter pointed out that a copying error had been made and that two page #2s were
included in the minutes sent to Commissioners. Chair Nutter asked for clarification that only a
change to Conditions #3 for CUP 01-10 - Serenity House, and not the entire Conditional Use
approval was under consideration at the March 12, 2003 meeting. Staff confirmed that to be the case
and that the findings only are in support of the change to condition #3.
Commissioner Schramm moved to approve the March 12, 2003, regular meeting
minutes as corrected. The motion was seconded by Commissioner Nutter and passed 2 - 0 -
3 with Commissioners Norton, Hewins, and Pittis abstaining due to their absence from that
meeting.
Chair Nutter indicated that those who intend to testify must sign the "Sign In" log and affirm that
their testimony will be truthful to the best of their knowledge prior to testifying before the
Commission.
PUBLIC HEARING:
SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 03-02
DAISHOWA AMERICA, 1902 Marine Drive: Request to allow repair of the wastewater
outfall from an on-site wastewater treatment plant in the Industrial, Heavy zone within the
shoreline area.
Associate Planner Scott Johns presented the Department's staff report recommending
approval of the repair to the existing effluent outfall pipe from the Daishowa wastewater treatment
plant. Chair Nutter opened the public hearing.
Planning Commission Minutes
March 26, 2003
Page 2
Dean Reed, 1902 Marine Drive, Port Angeles, WA 98362, representative for Daishowa America
spoke in favor of the project, stating that the work would be done the week of June 2, 2003, when
the tides were lowest and the plant would be working at a low capacity. He also stated that the
temporary patch to the existing pipe, referred to in the staffreport, had been made under a previous
permit.
There being no further testimony, Chair Nutter closed the public hearing. Commissioner
Schramm moved to approve SMA 03-02, citing the following Findings and Conclusions in
support of the action:
Conditions:
If the subject site has not been previously inventoried, evaluated, and reviewed to the
satisfaction of the Lower Elwha Klallam Tribe, the subject site shall be evaluated by
a cultural review team which shall include a professional archaeologist, a
representative of the Lower Elwha Klallam Tribe, the site owner, and the Port
Angeles Department of Community Development. This team shall determine the
extent of excavation monitoring for the project during the permit review process. As
an aitemative, the applicant may volunteer to have an approved archaeologist on site
during any excavation in lieu of a review by the aforementioned cultural team. If
during an excavation that by decision of the cultural review team occurs without an
approved archaeologist on-site, any phenomena of possible archaeological interest
are uncovered, the developer shall stop such work and provide for a site inspection
and evaluation by a professional archaeologist to ensure that all possible valuable
archaeological data is properly salvaged.
Best management practices shall be utilized to prevent erosion from any exposed
soils during the repair.
Findings:
An application for a shoreline permit was submitted by Daishowa America, on
February 6, 2003 for the repair of the ouffall pipe from their wastewater treatment
plant. The application indicates that excavation work will occur within 200 feet of
both the shorelines of the Strait of Juan de Fuca and the lagoon located at the south
end of Ediz Hook on the harbor side.
A Determination of Non-Significance was issued by the City of Port Angeles SEPA
Responsible Official for the proposal on March 18, 2003.
The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning Ordinance
and critical areas ordinances have been reviewed with respect to this application.
The site is designated Industrial in the City's Comprehensive Plan, Industrial, Heavy
in the City's Zoning Ordinance, and Urban-Harbor and Aquatic Conservancy in the
City's Shoreline Master Program.
Chapter 5 of the City's Shoreline Master Program indicates industries are permitted
uses in the U-H designation and encourages giving priority to existing industries and
continued efforts by private industries to improve the quality of the air and water.
The wastewater treatment facility's outfall is located in the shoreline area designated
as Aquatic Conservancy. Sewer outfalls are defined as water-dependent uses and
water-dependent uses are listed as permitted in areas designated as Aquatic
Conservancy.
100
Planning Commission Minutes
March 26. 2003
Page 3
Conclusions:
The following adopted City policies are most relevant to the proposed project:
Comprehensive Plan Conservation Element Policies A~ 1, B-l, 10.
The proposed project as conditioned, is consistent with the City Comprehensive Plan
and Shoreline Master Program.
The project will not be detrimental to the shoreline.
As conditioned, the proposed project will not interfere with public use of lands or
waters.
Commissioner Norton seconded the motion which passed 5 - 0.
PRELIMINARY SUBDIVISION - MADROBIA WOODS, Between 16th and 18th Streets
west of "O" Street: Proposal to develop a 19-unit single-family subdivision in the RS-9,
Residential Single Family zone.
Commissioner Norton indicated that he knew the project engineer, stating that their association had
been several years ago and that he felt that he could make an unbiased decision on this matter. He
asked if anyone felt that he should not be involved in making a decision on this matter? No one
stated any objection.
Associate Planner Johns presented the Department's staffreport recommending approval of
the subdivision with 18 lots. Director Collins added that staffhas been working with the applicants
and that conceptual changes are being made so that a 19th lot, as originally proposed by the applicant,
might be approved. He also indicated that staffwas not opposed to approval ofa 19th lot, as long
as drainage and activity space issues were dealt with. Chair Nutter opened the public hearing.
Melinda Szatlocky, 32 Southridge Road, Port Angeles, WA 98362 representing the Clallam
County Housing Authority, described the involvement of the Housing Authority, HUD and how the
project would be funded. She stated that the project needed 20 lots to work financially and that the
Housing Authority would be purchasing additional lots from the Eagle' s Lair subdivision on the west
side of"O" Street. The project is aimed at low to moderate income persons who will be required
to contribute 30 hours per week of 'sweat equity' into their new homes, with a licenced contractor
having oversight of the construction and that some subcontracting will be expected. There are
currently 35 applicants interested in the project.
Ms. Szatlocky stated that conditions 1, 3, 4, 6, and 7 were completely acceptable to them.
Condition 2 will be supported by CC&Rs that will prohibit access to 16th Street, and that fire
sprinklers required by Condition 5 will add expense to the houses, but the condition is acceptable.
Conditions 8 and 9, requiring that the drainage facility be located on a separate tract and that a play
area be dedicated are acceptable if they can still create 19 lots.
Mike Szatlocky, 32 Southridge Road, Port Angeles, WA 98362, the project design engineer,
explained the possible reconfiguration of the lots and how drainage facilities and a play area might
be arranged and combined. He stated that the drainage facility will be designed to meet the
Washington State Department of Ecology Stormwater Manual.
101
Planning Commission Minutes
March 26, 2003
Page 4
Commissioner Pittis asked if the applicants had been working with Public Works and
Utilities Department on the underground stormwater design. Mr. Szatlocky stated that they were
working with PW&U. Commissioner Pittis also asked who would mow the grass in the common
area. Mr. Szatlocky stated that the issue would be covered in the CC&Rs or in Articles of
Incorporation of a Homeowner's Association.
Commissioner Norton asked if the Commission were to delay their action on this matter if
it would cause the applicant problems. Mr. Szatlocky said that if they could keep the tentative City
Council date of Apffi 14, 2003 would not be a problem. Director Collins pointed out how difficult
that would be for staff, however it could be done.
Conunissioner Pittis asked how the improvements to 16th Street were to be set up.
Specifically, will all 19 lot owners will pay even if they have no frontage on 16th, or will just those
with frontage on 16th be required to pay? He also asked if the applicant had considered simply
grading and graveling 16th Street. Mr. Szatlocky indicated that all lot owners in the subdivision will
be asked to contribute to 16th Street improvements and that at this time the cost of grading and
graveling 16th Street will be too high considering their current funding. Chair Nutter asked if the
existing trees along the south and east borders of the site are going to be protected by the CC&Rs.
Ms. Szatlocky confirmed that tree protection would be included in CC&Rs and that in addition new
trees will be planted by the Garden Club as an Arbor Day project.
Connie Christensen, 511 Kemp Street, Port Angeles WA 98362, stated that she is a prospective
participant for the housing program and that she and her four children are very excited about it. She
said that as a resident she will leave all the trees and that her eldest son will be willing to help with
lawn maintenance of the common areas.
There being no further testimony, Chair Nutter closed the Public Heating. Commissioner
Hewins stated that he thought that there is enough information for the Commission to move ahead
with a recommendation to the City Council. Commissioner Pittis felt that the only issue is the
provision of a play area. He pointed out that there is no specific threshold for requiring a play area
to be included in a subdivision and that this subdivision was smaller than the 20 lots where staff had
usually begun to require a play area. He added that he had grown up living on a cul de sac and that
was where the kids congregated and that the cul de sac shown on the preliminary subdivision did
provide an area for children to play. Commissioner Hewins agreed, stating that he too had grown
up on a cul de sac and it was the area that the kids played in. He also said that if the drainage facility
will be a grassed area that could provide an activity area, that requiring a security fence will be
counter to its use for recreation and should be required only if the facility presents a clear public
safety hazard.
Commissioner Schramm moved to send a recommendation for approval to the City
Council for Madrona Woods Subdivision for 19 lots, with 8 conditions, citing 21 findings and
6 conclusions.
102
Planning Commission Minutes
March 26, 2003
Page 5
Conditions:
1. All necessary easements for access, drainage, and utilities shall be shown on the final plat.
2. The applicant shall participate in future improvements to 16th Street by signing a no protest
agreement to the formation of and participation in a Local Improvement District (LID) for
the improvement of 16th Street.
3. The stormwater drainage improvements shall be installed per the City's Urban Services
Standards and Guidelines. Storm drainage facilities shall be installed prior to or concurrently
with other infrastructure development.
4. Both 18~h Street and "O" Street adjacent to this subdivision shall be improved to the center
line plus 10 feet to meet City standards.
5. The fire sprinkler system as required by the Fire Department shall be a condition of any new
residential building permit.
6. Electrical, telecommunications, and street lighting shall be installed or bonded per the Light
Division standards. All power lines serving this subdivision shall be installed underground
per City Light design and easement requirements.
7. Address numbers shall be identified and placed on the final plat as provided by the City.
8. Drainage facilities located on Lot 19 (.piping and infiltration basin) shall be located on a
separate tract and a utility easement a minimum of 20 feet in width centered on property lines
shall be created. The infiltration basin shall be enclosed by a security fence if the drainage
facility poses a threat to public safety.
Findings:
1. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth localrequirements for
the approval of subdivisions.
2. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform
division of land within the State of Washington. Section 58.17.110 requires a city to inquire
into the public use and interest proposed to be served by the establishment of a subdivision.
It shall determine if appropriate provisions are made for, but not limited to, the public health,
safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other
public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation,
playgrounds, schools and schoolgrounds, and shall consider all other relevant facts including
sidewalks and other plarming features that assure safe walking conditions for students who
only walk to and from school and whether the public interest will be served by the
subdivision. A proposed subdivision shall not be approved unless the city can make written
findings that these provisions are made.
3. Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the
proposed plat, along with written recommendations of the City Departments, and shall either
approve or disapprove the submittal. A recommendation thereon shall be forwarded to the
City Council within a period of 90 days after a preliminary plat has been submitted to the
City Planning Department. The City Council shall either approve or disapprove the proposed
preliminary plat at a public meeting.
4. The preliminary plat subdivides the 5.23 acres of land into 19 residential lots. The 19
residential building lots range in size from 9,000 to 9,612 square feet. A tract for stormwater
facilities will also be created.
I O3
Planning Commission Minutes
March 26, 2003
Page 6
11.
12.
13.
14.
15.
16.
The preliminary plat application includes a drawing received and dated February 21, 2003,
prepared for the Housing Authority of Clallam County by The Cedarwood Group, provided
in Attachment B to the staff report which was used as the basis for the preliminary plat
review. The final plat will be entitled Madrona Woods Subdivision.
The proposed Madrona Woods Subdivision site is located along "O" Street at its intersection
with 18th Street and is legally described as a portion of Block 101, Suburban Lot of Port
Angeles, WA in a portion of Section 6, Township 30 North, Range 6 West, W.M..
Surrounding properties are developed with low density single family residential uses to the
north and west, and light industrial use to the south. Property adjacent to the east contains
a single family residence and property to the east is also is being developed as an adult family
shelter with three multi-family developments continuing to the east. The area south of 18th
Street is partially developed as the Fairchild Airport Industrial Park. Several other parcels
in the vicinity are undeveloped.
The site is currently served by 18th Street and "O' Street, neither of which is fully developed
to City street standards for collector arterial streets. The interior 12 lots will gain access from
Arbutus Lane, a cul de sac interior to the subdivision. Transit service is available along both
"O" Street and 18'~ Street with a bus stop at property directly east of the site.
The proposed preliminary plat was reviewed by the City's Fire, Public Works, Parks and
Recreation, and Community Development Departments.
Public notice of the subdivision application was published on March 9, 2003, in the
Peninsula Daily News and posted on the site and mailed to property owners within 300 feet
of the proposed subdivision on March 5, 2003.
The proposal has been reviewed with respect to the Comprehensive Plan. The subject
property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive
Plan Land Use Map. The following Comprehensive Plan policies are found to be most
relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A,
Policy A.2, Goal B, Policies B.1-B.4, Goal I, Policies I. 1-I.4, Objective 1.1; Transportation
Element Goal A, Policies A.3 and A.6; Utilities and Public Services Element Policy 2.C and
D. 1; Housing Element Goal A; Capital Facilities Element Goal A, Policies A.2, A.9-A. 11,
Goal B, Policies B.6-B.7, Goal C, Policies C.3- C.4.
The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer
service, and electrical service (Capital Facilities Element Policy A.9).
The Comprehensive Plan recommends concurrency for solid waste collection, stormwater
management, telecommunications service, and emergency services (police, fire and
emergency medical response) (Capital Facilities Element Policy A. 10).
The City's Comprehensive Plan (Land Use Element Goal B) states the intention to have a
community where residential development and use of the land are done in a manner that is
compatible with the environment, the characteristics of the use and the users, and the desired
urban design of the City.
The subject property is identified by the Port Angeles Zoning Map as Single Family
Residential (RS-9), which allows a density of up to 6.22 units per acre. The proposed
drawing indicates that each lot in the proposed subdivision will be at least 9,000 square feet
in size and that the average size of the lots is 9,333 square feet.
All required utility improvements including potable water, sanitary waste, electrical, and
refuse collection have been provided to the subdivision or are available in the area.
1 04
?lanning Commission Minutes
March 26, 2003
Page 7
17. The Port Angeles School District No. 121 serves the area, and school capacity is currently
not an issue with the present trend in declining enrollments.
18. The site is currently served by the City's Police, Fire, and Public Works Departments.
19. Building permits are required for all structures on any approved building lots. All local
Building and Fire Codes apply to any new construction on the subject property.
20. Clearing and grading permits are not required for any initial site development on sites less
than one acre in size and not designated as an environmentally sensitive area by the City.
21. The City's State Environmental Policy Act (SEPA) Official issued a Determination of
NonSignificance (DNS # 1023) on March 21,2003, satisfying the City's SEPA responsibility.
Conclusions:
A. The conditions of the Madrona Woods Subdivision are required by the Subdivision
Ordinance and necessary to implement the Comprehensive Plan goals and policies.
B. The site is zoned RS-9, which allows less than 5 units per acre and is intended to be for the
development of single familyhomes. The configuration of the proposed subdivision lots and
street layout conform to the desired urban design of the City for the RS-9 Zone. The subject
site is located in an area with a grid street system and should be developed with low density
housing units to achieve the desired urban design of the City.
C. As conditioned, the preliminary plat is consistent with the Comprehensive Plan and Zoning
Code.
D. As conditioned, the preliminary plat is in conformance with the Port Angeles Subdivision
Ordinance, Chapter 16.08 PAMC, and the Washington State Subdivision Act, Chapter 58.17
RCW.
E. As conditioned, appropriate provisions have been made for the public health, safety and
general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public
ways, transit stops, potable water supplies, sanitary wastes, parks and recreation,
playgrounds, schools and school grounds, sidewalks and other planning features that assure
safe walking conditions for students who only walk to and from school.
F. As conditioned, the public interest is served in the platting of this subdivision as articulated
in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision
provides for development of new homes within the City of Port Angeles consistent with the
Growth Management Act and beneficial to the City's tax base.
Commissioner Norton seconded the motion which passed 5 - 0.
COMMUNICATIONS FROM THE PUBLIC
None.
STAFF REPORTS
Associate Planner Johns asked Commission members if they would submit their e-mail addresses
for staffuse. He stated that the addresses would remain confidential and would be used by staff to
provide information to the Commissioners. Commissioner Pittis pointed out that they must be
provided if the public requested them.
1 O5
Planning Commission Minutes
March 26, 2003
Page 8
Director Collins said that the staffwas working on Comprehensive Plan amendments and that there
would be several for the Commission to review in late April or early May.
REPORTS OF COMMISSION MEMBERS
Commissioner Norton reported that Port Angeles Forward had met and that they were sending
representatives to Olympia to lobby against SB 6050 which would place limits on the use of the
graving dock between WSDOT bridge projects.
Chair Nutter asked for information on the activities going on at the Aggie's Motel site. Associate
Planner Johns indicated that new owners had inquired about the uses and parking issues on the site.
They were told that any residential use would be limited to those aged 55 or older if no other parking
area was acquired for their use.
ADJOURNMENT
The meeting adjourned at 8:33
Brad Collins, Secretary
Linda Nutter, Chair
PREPARED BY: S. Jolms
T:~M INUTES~2003pc\032603.wpd
1 O6
MINUTES
BOARD OF ADJUSTMENT
Port Angeles, Washington 98362
April 7, 2003
6:00 p.m.
CALL TO ORDER
Chair Gase called the meeting to order at 7:00 p.m.
Members Present:
Louise Meyer, Barbara Gase, Bill Rinehart, Stan
Harris
Members Absent:
John Teichert
Staff Present:
Scott Johns
Public Present:
Jeff Gilchrist, Jan Gilchrist, Glen Long
APPROVAL OF MINUTES
Board Member Rinehart moved to approve the January 6, 2003, minutes as submitted. The
motion was seconded by Board Member Meyer and passed unanimously.
PUBLIC HEARINGS:
VARIANCE - VAR 03-02 - LONG - 1803 Nancy Lane: Proposal to reduce the rear
yard setback from the required 10 feet to 5 feet for a detached garage in the RS-7
zone.
Associate Planner Johns presented the Depat hnent Report recommending denial of the application.
Chair Gase opened the public hearing.
Glen Long, 1803 Nancy Lane, Port Angeles WA, the applicant, stated that it was his wish to have
a garage that is large enough to allow him to store and work on his vehicles. He has several
vehicles and his hobby is working on them. He disagreed with the staff report conclusion that
stated "granting the variance would constitute a grant of special privilege as no other house in the
vicinity and zone has been allowed to expand into the established setback areas to construct an
accessory use building". He said that two other properties in the area had buildings within
setback areas.
Board Member Rinehart explained to Mr. Long that the Board is required to make conclusions
that an application meets all three of the stated criteria to approve a variance. He if there are
easements through the property that had not been identified which would constrict the placement
of the garage. Mr. Long stated that a utility easement is adjacent to his property line but not
107
Board of Adjustment Minutes
April 7, 2003
Page 2
through his property. Staff indicated that they knew of no easements that had not been mentioned.
There being no further comments, Chair Gase closed the public hearing.
Noting staff's recommendation that the application does not meet the second criteria necessary for
approval, and finding no clear justification for approval, Board Member Harris moved to deny
VAR 03-02 based on the following 7 findings and 4 conclusions:
Findings:
Based on staff's report, public testimony, and the Board of Adjustment's deliberation at the
public hearing conducted on April 7, 2003, the Board of Adjustment hereby finds that:
1. The applicant is requesting a variance to the minimum 10~foot rear yard setback in the RS-7
zone to 5 feet so that a 1,216 square foot detached garage can be built.
2. The property is located at 1803 Nancy Lane, and is legally described as lot 7 of Mar-Lin
Hills. The site is comprised of one irregularly shaped, 11,612 square foot building lot.
3. Site development includes a single family residence covering approximately 1,900 square
feet of the site. The existing lot coverage is approximately 16.5%. The requested additional
building would increase the lot coverage to approximately 27%. The RS-7 zone allows up
to 30% coverage.
4. The existing home includes a two car garage.
5. Adequate area exists on the site to construct a reasonably sized garage without granting a
variance to the setback requirement.
6. Public notification regarding the requested variance was placed in the Peninsula Daily News
on March 23, 2003, as required by the Port Angeles Municipal Code. Individual notices
were mailed to surrounding property owners on March 20, 2003, and the site was posted on
March 21, 2003. Three written public comments were received. Two letters received
objected to the granting of the variance and one letter supported the granting of the variance.
7. Variance applications are categorically exempt from the State of Washington Environmental
Policy Act (SEPA) requirements per Section 197-11-800(6)(b).
Conclusions:
Based on the staff report, public review and comment, the Board of Adjustment's
deliberation, and the above listed findings, the Board of Adjustment hereby concludes that:
1. The proposal does not meet all of the three criteria established as required to grant approval
of a Variance.
Adequate buildable area exists on the site that is not within any setback area.
Granting the variance would constitute a grant of special privilege, since no other house in
the vicinity and zone has been allowed to expand into the established setback areas to
construct an accessory use building.
108
Board of Adjustment Minutes
April 7, 2003
Page 3
No special cimumstance exist on the site that would require a Variance to provide it with use
rights and privileges permitted to other properties in the vicinity and zone in which the
subject property is located.
The motion was seconded by Board Member Meyer and passed 4 - 0.
VARIANCE - VAR 03-03 - GILCHRIST - 3218 Regent Street: Proposal to
reduce the front yard setback from the required 20 feet to 13 feet for an attached
garage in the RS-7 zone.
Associate Planner Johns presented the Department's Report recommending approval of the
application as presented. Chair Gase opened the public hearing.
Jan Gilchrist, 3218 Regent Street, Port Angeles, WA 98362 stated that she agreed with the
staff's analysis of the application.
There being no further discussion, Chair Gase closed the public hearing.
Board Member Meyer moved to approve VAR 03-03 based on the following 10 findings and
4 conclusions:
Findings:
Based on the staffreport, public review, comment at the April 7, 2003, public hearing, and the Board
of Adjustment's discussion and deliberation, the Board of Adjustment hereby finds that:
1. The applicants, Jeffrey and Jan Gilchrist, applied for a variance for property located at 3218
Regent Street on March 14, 2003. The applicants' submittal is identified as Attachment "B"
to the April 7, 2003, staffreport for VAR 03-03.
2. The applicants are proposing a reduction in the front yard setback from 20 feet to 13 feet in
order to remodel an existing residence and construct an attached garage in the RS-7,
Residential Single-Family zone.
3. The property is somewhat irregular in shape (91' on the front by 127' on the side x 87 feet
on the rear) being 8,261 square feet in area. The property slopes from south (rear) to north
(front). A paved extension of the Regent Street right-of-way exists adjacent to the east (side)
property line that does not serve properties to the south of the site, but is a dead end at the
subject property's rear line. The area serves as parking only for the subject property.
Properties to the south and west are accessed from Hillcrest Street.
4. The front lot line of the subject parcel adjoins the rear yard lot line of the adjacent parcel to
the north. Property to the south of the site enjoys a view of the Harbor due to the sloping
topography of the subject site.
5. Site orientation was effectively altered in the late 1980's by a trade to the City of a 15' x 30'
portion of the most northeast comer of the subject property. At that time, the 15' x 30' area
I O9
Board of Adjustment Minutes
April 7, 2003
Page 4
10.
of property was traded to the City for City property adjacent to the rear of the Gilchrist site.
The trade was due to an L.I.D. project upgrading Regent Street and creating a cul-de-sac and
roadway realignment. The property trade reoriented the front (north) lot line to become the
side lot line for access purposes as with the change of ownership in the 15' x 30' area, the
north property line no longer accessed an improved right-of-way, which is a requirement for
a front lot line. The trade effectively then made the previous side lot line that abutted a right-
of-way (a front lot line) for access purposes even though the original construction of the
residence identified the north lot line as the front line. A side line would have a 13' setback -
that which is required for the proposal.
The property is zoned RS-7, Residential Single Family. Thirty (30%) percent lot coverage
is permitted in the RS-7, Residential Single-Family zone. A garage is a reasonable
expectation in single-family neighborhoods.
Surrounding properties are developed with single family homes, many of which have garages
within the front setback areas. Most of the garages are located within the front setback areas
and are nonconforming due to the realignment of Regent Street.
The property is designated Low Density Residential (LDR) by the Comprehensive Plan.
The Public Works and Utilities Department did not identify any detrimental impacts from
the proposed variance. The Fire Department did not identify an objection to the variance.
Variances are categorically exempt from State Environmental Protection Act threshold
determination and environmental impact statement requirements per Sections 197-11-800
(6) (b) and 197-11-908 of the Washington Administrative Code, and Chapter 15.04 of the
Port Angeles Municipal Code.
Conclusions:
Based on the staff report, public review, comment at the April 7, 2003, public heating, the Board of
Adjustment's discussion and deliberation, and the above listed findings, the Board of Adjustment
hereby concludes that:
A. Most single family residences in the area have attached garages. The proposal would allow
development of the property typical of other properties in the area and therefore the garage
addition would not be a grant of special privilege inconsistent with the limitation of other
properties in the vicinity and zone in which the property is located.
The front yard setback access orientation was effectively changed following development as
a result ofa 1986 L.I.D. for Regent Street from that originally designated during construction
when access to the propertybecame from the Regent Street extension south of the cul-de-sac
and located along the property's east side yard rather than from the front (north) yard which
previously provided access to the site. Therefore, the subject parcel may be subject to a
different set of conditions in relation to setbacks than other parcels in the vicinity due to
special circumstances relating to the site that exist subsequent to the front and side lot line
orientation altering as a result of a 1980's L.I.D. project for Regent Street and so the second
criteria can be made.
The site is located beyond the normally travelled way beyond the end of the cul-de-sac. It
is unlikely that the reduction of setback, or the switch between front and side lot lines, could
be injurious to the public health, safety, or welfare. Views to the south will not be altered
110
Board of Adjustment Minutes
April 7, 2003
Page 5
by the proposed construction. The granting of a variance will not be detrimental to the public
welfare or injurious to property in the vicinity and zone in which the property is situated and
may in fact protect views to the south.
D. The proposed use is consistent with the Comprehensive Plan, Zoning Ordinance, and
adjacent land uses.
The motion was seconded by Board Member Rinehart and passed 4 - 0.
ELECTIONS
John Teichert was nominated for the position of Board Chair for 2003 and was elected
4 - 0. Board Member Rinehart was nominated as Vice Chair for 2003 and was elected 4 -
0.
COMMUNICATIONS FROM TIlE PUBLIC
None
STAFF REPORTS
Associate Planner Johns told the Board that two applications for variances have been received so
there will be a Board meeting in May.
REPORTS OF BOARD MEMBERS
None
ADJOURNMENT
The meeting adjourned at 6:40 p.m.
Brad Collins, Secretary
Barbara Gase, Chair
PREPARED BY: S. Johils
111
WATER DE~AND
RAINFALL
·IIS YR TO DATE (TONS)
~ST yR TO OATE (TONS)
ELECTRICAL USAGE
113
PUBLIC WORKS & UTILITY DEPARTMENT
MONTHLY REPORT
Repaired two 2" cast iron water main breaks
Renewed two services
Repaired 4 water service leaks
Changed out 7 inoperable water meters
Responded to 3 customer complaints about standing water - all
were determined to be access ground water.
Installed six new 1" x 5/8" water service and one 2" x 11/2"
RECYCLING:
* Special cardboard collections: 22
* Yardwaste carts placed: 103
COLLECTIONS:
Total 90s placed for conversion: 3,136
* Requests for recycling services in conversion area: 528
Special collections due to conversion: 38
Special Collections: 108 (34 "Wheel-outs" & 74 hand collected
Completed second Magna Drive installation at Sewer Pump Station fi4
Attended training on new Milltronics pump control unit
Repaired four 4" pressure sewer lines on McDougal Street
Assisted Aldergrove Construction in upgrading sewer pump stations
number two, five, and six
Conducted utility locates
NPDES monthly report showed no viotations
Worked with local dischargers on pretreatment issues
Performed pmcoss control on secondary treatment system
Worked with S & B on new plant controls
Installed repaired pump fl2 for Leachate Pump Station #2
Completed monthly EPA and DOE testing and monitoring
Reinstalled repaired solids meter on south aeration basin
Worked on aeration piping grating at the co-compost facility
Collected an~d analyzed CSO overflow samples for NPDES permit
I ' EQUIPMENT SERVICES, I
Work Orders: 130 Service Requests from Denvers Tire: 48
Service Orders: 44 Full maintenance services by Derivers: 13
#1383 1 Ton Flat Bed - Recover seat, install pis pump, check steering
#1392 Backhoe - Replace/rebuild parts of brake system
#1555 Dumptruck - Flush brake system, install 3 batteries
#1570 Backhoe - Rebuild transmission
#1580 Air Sweeper - Replace hyd system hose and air filter
#1600 Water Generator - Paint transformer, install decals
#1603 Dumptruck - Repair tailgate air leak, remove plow brackets
#1604 Loader - Order key ignition, cutting edge, and end bit
#1756 Backhoe - Rebuild/replace water pump, batteries, cables, alt
#1905 Refuse Packer - Repair grease line, hyd control valves, install
throttle run spring and repair hose clamps
#1907 Refuse Packer - Troubleshoot electrical system, weld box
#1917 Compactor - Rebuild ctr hitch, drive lines, differentials, brakes
#1918 Dumptruck - Install sensors, starter belt, mud guard, tack
Changed out 52 meters
Tested 13 meters
Resolved 2 high bill complaint
Repaired 16 street lights
Installed containment wall for Morse Creek XFRM
Replaced and repaired culverts at Morse Creek
114
Repaired 7 asphalt utility cuts and patched potholes citywide
Installed wheelchair ramps & sidewalks at 6th & Pine and 12th
Installed sidewalk at 321 11th St., and curb at Front & Albert
Began wheelchair ramp, storm drain & sidewalk at 408 Laurids.
Repaired catch basin lip at 14th & D Streets
Assisted Wastewater with moving eco-blocks at biosolids bldg
Assisted with OPS award luncheon
Cleaned illegal dump behind Carnegie Library
Citywide-mowed, graded, graveled, ground, eductad, and swe~
Cleared vegetation in right of way at three locations
Installed stairs at Elwha, cabinet at Cemetery, & 2 fan housina.
Built containment and roof for transformer at Morse Creek
Supported traffic control for Serenity House ground breaking
Installed new sign, general sign maintenance, & ordered materi
Training & certification - Flagging, Herbicide, Bituminous adhes
machine, and Monthly Safety meeting
Crown Park design support
Circuit Switcher design contract support
Elwha Dam removal mitigation support
~ & I Roof Drain Pilot construction support
Gateway Project design support
Laurel Street Slide Repair construction support
HTE Support
Waterfront Trail: Rayonier to Lee's Creek design support
5th and Race Signal Design completed
Conc Cyln waterline design supporl
Carnegie Library construction support
Fire Hall Roof Repair design support
Lauridsen Blvd. and 'l' Street Sidewalk construction support
Circuit Switchers advertised
2002 Electric design contract support
PCB Warehouse design support
Pump Station Retrofits construction support
Valley St. Overhead Rebuild advertised
Peabody Heights Floating Cover advertised