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HomeMy WebLinkAboutAgenda Packet 04/16/2013P ORT A NGELES WASHINGTON, U.S.A. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. Mayor to determine time of break. The items of business for regular Council meetings may include the following. A. CALL TO ORDER SPECIAL MEETING AT 5:00 P.M. for the purpose of conducting an Executive Session under authority of RCW 42.30110(1)(i), to discuss potential litigation with legal counsel AND under authority of RCW 42 30 140(4)(6) for the purpose of planning, or adopting, the strategy or position to be taken by the City during the course of collective bargaining CALL TO ORDER REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS EMPLOYEE RECOGNITIONS 1. Proclamation Sexual Assault Prevention Month B -1 2. Proclamation Earth Day B -2 C. PUBLIC COMMENT D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS AGENDA CITY COUNCIL MEETING 321 East 5 Street APRIL 16, 2013 SPECIAL MEETING 5:00 p.m. REGULAR MEETING 6:00 p.m. E. CONSENT AGENDA Approve 1. City Council Minutes for: March 12, and April 2, 2013 E -1 2. Expenditure Approval List: 3/23/13 to 04/05/13 for $3,600,630.47 E -5 3. Waterfront Transportation Improvement Project Grant Acceptance and Agreement E -31 4. Resolution PenCom Stancil Logging Recorder NG9 -1 -1 Upgrade E -48 5. New World Software Purchase on Behalf of Lower Elwha Klallam Tribe E -58 F. QUASI- JUDICIAL MATTERS REQUIRING PUBLIC HEARINGS (6:30 P.M. or soon thereafter) None G. PUBLIC HEARINGS OTHER (6:30 P.M. or soon thereafter) 1. 2013 Budget Amendment #1 Conduct 1' Reading, Continue to May 7, 2013 G -1 H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS None April 16, 2013 Mayor to determine time of break Hearing devices available for those needing assistance. Port Angeles City Council Meeting Page 1 I. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Authorizing Appointment of Financial Advisor Bond Underwriters I -1 J. OTHER CONSIDERATIONS None K. FINANCE 1. Thin Client Virtual Conversion Replacement for Computer Workstations Approve K -1 L. COUNCIL REPORTS M. INFORMATION City Manager Reports: 1. Planning Commission Minutes M -1 2. Building Report M -6 3. PA Forward Committee Minutes M -7 4. Parks, Recreation Beautification Commission Minutes M -10 5. Public Works Utilities Department Quarterly Report M -13 N. EXECUTIVE SESSION O. ADJOURNMENT PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process April 16, 2013 Mayor to determine time of break Hearing devices available for those needing assistance. Port Angeles City Council Meeting Page 2 DATE OF MEETING: April 16, 2013 You are encouraged to sign below if: Print Name Clearly }J hl T I r 4()= 70RTANGELES W A S H I N G T O N U S A G: \Group \Clerk\Forms \Council Attendance Roster.doc PUBLIC INTEREST SIGN -UP SHEET Address CITY COUNCIL REGULAR MEETING LOCATION: City Council Chambers 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and /or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. Agenda Topic pp tab'," flq (-14044 Plan to Speak N N /N Y/N Y/N Y/N Y/N PROCLAMATION In Recognition of SEXUAL ASSAULT AWARENESS MONTH April 2013 WHEREAS, the month of April is recognized nationally as Sexual Assault Awareness month and is dedicated to making a concerted effort to raise awareness about and prevent sexual violence; and WHEREAS, rape and sexual assault affects women, children, and men of all racial, cultural, and economic backgrounds; and WHEREAS, about two- thirds of sexual assaults are committed by someone who is known to the victim and the emotional and physical scars resulting from sexual violence are often severe and long lasting; and WHEREAS, we must work together to educate our entire population about what can be done to prevent sexual assault, support survivors and their significant others, and ensure that survivors are not re- victimized; and WHEREAS, with leadership, dedication, and encouragement, there is compelling evidence that we can be successful in reducing crimes against citizens through increased awareness and holding perpetrators who commit acts of violence responsible for their actions; and WHEREAS, this recognition will increase the public's awareness of sexual assault issues and encourage individuals to seek the help of those agencies providing services to rape victims. NOW, THEREFORE, I, Cherie Kidd, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby urge all citizens to join in recognizing April 2013 as Sexual Assault Awareness Month in Port Angeles and further call upon all citizens of Port Angeles to speak out against sexual violence and to support local community efforts to prevent and respond to these crimes. Cherie Kidd, Mayor April 16. 2013 WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS WHEREAS, Cherie Kidd, Mayor PROCLAMATION In Recognition of EARTH DAY April 22, 2013 April 22 of each year has been declared as Earth Day by the President of the United States as an opportunity for all individuals to remember it is our responsibility to preserve our environment for future generations; and the City promotes stewardship for the earth through environmentally responsible actions such as the City's Comprehensive Plan aimed at preserving and improving the natural environment and incorporating a broad spectrum of environmental concerns such as stormwater, pollution, waste disposal, and preservation of sensitive areas; and the City continues to incorporate tools for developers to promote smart growth, low- impact development, preservation of open space, efficient use of land and the reduction of sprawl as well as playing as encouraging environmentally responsible construction and development city -wide; and the City promotes waste reduction and recycling, backyard composting to reduce food waste, and provides for proper disposal of hazardous waste; and the City provides numerous rebates and incentives to encourage energy efficient technology in residential, commercial, and industrial uses; and the responsibility for preserving the environment is shared by the entire community, the City of Port Angeles acknowledges the efforts of countless individuals, businesses, government agencies, and non profit agencies who work to sustain the productive capacity of our forest, marine, agricultural and atmospheric eco- systems for future generations. NOW, THEREFORE, I, Cherie Kidd, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby proclaim April 22, 2013, as Earth Day in the City of Port Angeles, and invite all citizens to participate in this important effort by developing and carrying out imaginative projects which will serve to enhance, restore, and maintain the beauty and environmental well -being of all neighborhoods in our community. April 16. 2013 n CITY COUNCIL MEETING Port Angeles, Washington March 12, 2013 CALL TO ORDER SPECIAL MEETING A Special City Council meeting was called to coincide with the Utility Advisory Committee meeting. Being no quorum present, a Special City Council meeting was not conducted. ROLL CALL Members Present: Mayor Kidd and Councilmembers Bruch and Di Guilio. Members Absent: Deputy Mayor Collins and Councilmembers Downie, Mania and Nelson. Cherie Kidd, Mayor Janessa Hurd, City Clerk CITY COUNCIL MEETING Port Angeles, Washington April 2, 2013 CALL TO ORDER- REGULAR MEETING Deputy Mayor Collins called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, and Nelson. Members Absent: Mayor Kidd and Councilmember Mania. It was moved by Downie and seconded by Bruch to: Excuse Mayor Kidd and Councilmember Mania from the April 2, 2013, City Council Meeting Motion carried 5 -0. Staff Present: Acting City Manager West, Attorney Bloor, Clerk Hurd, B. Olson, G. Cutler, T. Gallagher, K. Dubuc, C. Delikat, M. Abed, J. Breitbach, R. Korcz, S. Johns, and D Bellamente. PLEDGE OF ALLEGIANCE Deputy Mayor Collins led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS. PROCLAMATIONS EMPLOYEE RECOGNITIONS 1. Proclamation Arbor Day Deputy Mayor Collins presented a proclamation, in recognition of April 10, 2013 as Arbor Day, to Associate Planner Scott Johns and Parks Recreation Leadworker, Jim Breitbach. 2. Proclamation Mayor's Day of Recognition for National Service Day Community Day of Caring Deputy Mayor Collins presented a proclamation for the Mayor's Day of Recognition for National Service Day and the Community Day of Caring on April 9, 2013 to Liz Heath, Interim Executive Director and Ray Gruver, Board Chair of Habitat for Humanity of Clallam County. PUBLIC COMMENT Vicci Rudin and Betsy Robbins described current activities and upcoming events on behalf of the Port Angeles Fine Arts Center (PAFAC) Board and Foundation. They presented a check in the amount of $34,000.00 payable to the City of Port Angeles to Deputy Mayor Collins in accordance with the PAFAC Foundation's agreement with the City. They also distributed the new PAFAC brochure to Council and staff. Peter Ripley, 114 E. 6 Street, read aloud a written statement with his suggestions to raise funds for the complete clean -up of the Port Angeles Landfill. D Bellamente, Port Angeles Senior Center Supervisor, spoke regarding the upcoming Bunco Tournament fundraiser for the Port Angeles Senior Games on April 19, 2013. CONSENT AGENDA Deputy Mayor Collins read the Consent Agenda. Council discussion followed. 1 E -2 PORT ANGELES CITY COUNCIL MEETING APRIL 2, 2013 It was moved by Di Guilio and seconded by Nelson to approve the Consent Agenda to include: 1 City Council Minutes for March 16, and March 19, 2013 2. Expenditure Approval List 03/09/13 to 3/22/13 for $895,126 50 3 Farmers' Market Facility Use Agreement Gateway Pavilion 4 Electronic Records Management Upgrade, Conversion Deployment 5 Material Purchase: Transmission and Distribution Fiberglass Poles, LO -13 -006 6 Underground Cable Replacement, Project CL02 -2011 Motion carried 5 -0. PUBLIC HEARINGS OTHER 1. Street Vacation Petition STV13-01 Lindley Acting Manager West recommended Council conduct the second reading of an ordinance to vacate the alley located between Fairmount and Euclid Avenues. He reported no public comments were received during the street vacation process. Deputy Mayor Collins read the Ordinance by title, entitled, ORDINANCE NO. 3475 An ORDINANCE of the City Council of the City of Port Angeles, Washington, vacating a portion of alley right -of- way in Port Angeles, Clallam County, Washington. Deputy Mayor Collins opened the public hearing at 6:29 p.m. There being no public comment, he closed the public hearing at 6:30 p.m. Councilmember Nelson stated for the record she is a licensed realtor and has a listing in the same neighborhood, but has no financial interest in the specified area. Deputy Mayor Collins asked if anyone had an objection to Councilmember Nelson voting on the matter and no one responded. It was moved by Downie and seconded by Bruch to: Adopt the Ordinance as read by title, citing 10 findings, 5 conclusions, and 2 conditions. Motion carried 5 -0. ORDINANCES NOT REOUIRING PUBLIC HEARINGS 1. Facade Improvement Program Ordinance Amendment Deputy Mayor Collins stated for the record his employer, Serenity House, had been involved with the Facade Improvement Program in the past. He asked if anyone had an objection to him voting on the matter and no one responded. Attorney Bloor confirmed this item was a legislative matter and not subject to quasi-judicial rules. Acting Manager West described the program modifications include lifting the cap on the $10,000 match requirement and adding focus areas for redevelopment. Railroad Avenue is a specified area for 2013 due to the Waterfront Transportation Improvement Project currently under construction. Council discussion followed. Deputy Mayor Collins read the Ordinance by title, entitled, ORDINANCE NO. 3476 An ORDINANCE of the City Council of the City of Port Angeles, Washington, amending Ordinance 3373 as amended, establishing the Facade and Signage Improvement Program. It was moved by Nelson and seconded by Downie to: Adopt the Ordinance as read by title. Motion carried 5 -0. Page 2 of 3 E -3 OTHER CONSIDERATIONS 1. Harbor Clean Up Participation Environmental Services Agreements Councilmember Bruch recused herself due to her employment with the Lower Elwha Klallam Tribe, and exited from Council Chambers. Attorney Bloor briefed the Council on the history of how the City was named as a Potential Liable Party (PLP). The City has worked with other PLPs, and the Washington State Department of Ecology, to negotiate an agreement for the clean -up process. The PLP group reached consensus on the terms for the Participation Agreement. The PLP group and the consultant had reached agreement on most of the terms of the Environmental Services Agreement. Attorney Bloor briefly explained the nature of both documents. Council discussion followed. It was moved by Downie and seconded by Nelson to: Authorize the City Manager to sign the Participation Agreement on behalf of the City and to approve minor modifications to the agreements; and authorize the City Manager to approve and sign an Environmental Services Agreement provided the Agreement is substantially similar to the one presented to Council and is consistent with the terms and structure established in the Participation Agreement Council discussion followed. Motion carried 4 -0. CITY COUNCIL REPORTS Councilmember Bruch returned to the Council Chambers. Councilmembers Downie and Di Guilio spoke regarding their plans to be at the City Council table on Saturday, April 6, 2013, at the Port Angeles Farmers' Market. No other reports. PORT ANGELES CITY COUNCIL MEETING APRIL 2, 2013 INFORMATION Acting Manager West spoke regarding the reports in the packet and noted the upcoming City Council retreat on April 20, 2013. EXECUTIVE SESSION It was determined there was no need for an executive session. ADJOURNMENT Deputy Mayor Collins adjourned the meeting at 6:55 p.m. Brad Collins, Deputy Mayor Janessa Hurd, City Clerk Page 3 of 3 E -4 NRA Vendor BROWN, STEVEN J Steven Brown BELSON OUTDOORS INC BFV, LLC BILL'S PLUMBING HEATING INC CONNEY SAFETY PRODUCTS DEPARTMENT OF REVENUE -WIRES INTERNATIONAL CODE COUNCIL Autumn Washburn Lachelle Ewing Larry Bourm PROGRESSIVE BUSINESS PUBLCTNS ADVANCED TRAVEL Coral Wheeler PORT ANGELES CITY TREASURER Legislative CENTURYLINK -QWEST City Manager Department PA DOWNTOWN ASSN SWAIN'S GENERAL STORE INC City Manager Department CENTURYLINK -QWEST PROGRESSIVE BUSINESS PUBLCTNS SUMMIT LAW GROUP PLLC City Manager Department CENTURYLINK QWEST City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description BROWN, STEVEN J STEVE BROWN REFUND OF LEA PARK,PLAYGROUND,REC EQUIP DRA 2005 -1.A, DRA 2005 -1. SANIKAN RAYONIER SITE MAR FIRST AID SAFETY EQUIP. Excise Tax Return -Feb Excise Tax Return -Feb Excise Tax Return -Feb 2012 BLDG CODE COMMENTARY RFD LOOMIS DEPOSIT RFD 3/9/13 EVENT AT LOOMI RFD LOOMIS DEPOSIT RFD NRA EVENT IN VB SUPERVISORS NEWSLETTER Mileage- Downie COUNCIL RETREAT REFRESHME EDC Dinner- Collins Mayor Council Legislative 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 A/C 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B City Manager Office City Staff Service Awards City Staff Service Awards Customer Commitment 03 -14 NC 3604570968343B 03 -14 A/C 3604571535571B 03 -14 NC 36045708315588 03 -14 A/C 36045766840858 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B SUPERVISORS NEWSLETTER PROFESSIONAL SERVICES Human Resources 03 -14 NC 3604570968343B Page 1 Account Number 001 0000 213.10 -90 001 0000 213.10 -90 001 0000 237.00 -00 001 0000 239.20 -00 001 0000 239.96 -00 001 0000 237.00 -00 001 0000 237.00 -00 001 0000 237.10 -00 001 0000 237.30 -00 001 0000 237.00 -00 001 0000 239.10 -00 001 0000 239.10 -00 001 0000 239.10 -00 001 0000 239.10 -00 001 0000 237.00 -00 Division Total: Department Total: 001 1160- 511.43 -10 001 1160 511.31 -01 001 1160 511.31 -01 Division Total: Department Total: 001 1210- 513.42 -10 001 1210- 513.42 -10 001 1210- 513.42 -10 001 1210- 513.42 -10 001 1210- 513.42 -10 001 1210- 513.42 -10 Division Total: 001 1211- 513.10 -19 001 1211- 513.10 -19 Division Total: 001 1220- 516.42 -10 001 1220 516.42 -10 001 1220- 516.42 -10 001 1220- 516.42 -10 001 -1220- 516.42 -10 001 1220- 516.42 -10 001 1220- 516.49 -01 001 1220- 516.41 -50 Division Total: 001 1230- 514.42 -10 Date 4/10/2013 Invoice Amount 27.61 27.61 -82.03 1,954.81 85.00 -31.63 484.83 202.67 82.16 -4.85 50.00 50.00 50.00 150.00 -36.29 $3,009.89 $3,009.89 66.11 165.78 37.50 $269.39 $269.39 2.42 2.10 1.20 7.39 55.52 27.74 $96.37 600.00 1,300.00 $1,900.00 0.49 0.42 0.24 1.48 11.10 5 55 108.40 324.50 $452.18 0.24 E -5 Vendor CENTURYLINK -QWEST MUNICIPAL CODE CORPORATION City Manager Department ADVANCED TRAVEL CENTURYLINK -QWEST Finance Department CENTURYLINK -QWEST OLYMPIC STATIONERS INC Finance Department CENTURYLINK -QWEST DATABAR INCORPORATED EQUIFAX FEDERAL EXPRESS CORP PEN PRINT INC PORT ANGELES CITY TREASURER SWAIN'S GENERAL STORE INC VERIZON WIRELESS City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description 03 -14 NC 3604571535571B 03 -14 A/C 3604570831558B 03 -14 A/C 3604576684085B 03 -14 A/C 3604570411199B 03 -16 NC 206T359336570B SUPPLIES City Clerk City Manager Department MFC -Olson 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B Finance Administration 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411 1 99B 03 -16 NC 206T359336570B OFFICE SUPPLIES, GENERAL Accounting 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 A/C 3604570411199B 03 -16 NC 206T359336570B NEW UTILTY BILL PRINT SET CYCLES 16 -20 3/1/13 CYCLES 1 -5 3/7/13 CYCLES 6 -10 3/14/13 CREDIT REPORTS Shipping Chgs PRINTING,SILK SCR,TYPSET Keys for 4401 -Dryke BOOT ALLOWANCE BOOT AND CLOTH ALLOWANCE CLOTH ALLOWANCE 03 -13 a/c 271272753 -00001 Page 2 Account Number 001 1230- 514.42 -10 001 1230- 514.42 -10 001 1230- 514.42 -10 001 1230- 514.42 -10 001 1230- 514.42 -10 001 -1230- 514.41 -50 Division Total: Department Total: 001- 2010- 514.43 -10 001 2010- 514.42 -10 001 2010- 514.42 -10 001 2010 514.42 -10 001 2010- 514.42 -10 001 2010- 514.42 -10 001 2010- 514.42 -10 Division Total: 001 2023 514.42 -10 001 2023 514.42 -10 001 2023 514.42 -10 001 2023 514.42 -10 001 2023 514.42 -10 001 2023 514.42 -10 001 2023 514.31 -01 Division Total: 001 2025 514.42 -10 001 2025 514.42 -10 001 2025 514.42 -10 001 2025 514.42 -10 001 2025 514.42 -10 001 2025 514.42 -10 001 2025 514.41 -50 001 2025 514.41 -50 001 2025 514.41 -50 001 2025 514.41 -50 001 2025 514.41 -50 001 2025 514.48 -10 001 2025 514.31 -01 001 2025 514.31 -01 001 2025 514.31 -11 001 2025 514.31 -11 001 2025 514.31 -11 001 2025 514.42 -10 Date 4/10/2013 Invoice Amount 0.21 0.13 0.74 5.55 2.77 2,635.33 $2,644.97 $5,093.52 44.64 1.70 1.47 0.86 5.20 38.89 19.42 $112.18 2.19 1.92 1.07 6.65 49.97 24.97 51.26 $138.03 3.16 2.73 1.55 9.61 72.17 36.07 625.00 1,631.85 2,018.68 1,961.60 75.14 20.12 257.45 3.22 97.42 156.90 64.90 68.10 E -6 Vendor Finance Department CANON USA, INC PITNEY BOWES CREDIT CORP SHARP ELECTRONICS CORP UNITED PARCEL SERVICE Finance Department CENTURYLINK -QWEST WEST GROUP Attorney CITY OF FORKS Attorney CENTURYLINK -QWEST CLALLAM PUBLIC DEFENDER HOLLY MCKEEN MYERS, STAN PORT ANGELES CITY TREASURER WEST GROUP Attorney CENTURYLINK -QWEST OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC PORT ANGELES CITY TREASURER City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description Customer Service OFFICE MACHINES ACCESS OFFICE MACHINES ACCESS 1ST QTR LEASE /FOLD- INSERT OFFICE MACHINES ACCESS Shipping Chgs Shipping Chgs Reprographics Finance Department 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 A/C 3604570831558B 03 -14 NC 3604576684085B 03 -14 A/C 3604570411199B 03 -16 A/C 206T359336570B LEGAL RESEARCH FOR FEB. Attorney Office FEB FORKS JAIL BILL Jail Contributions 03 -14 A/C 3604570968343B 03 -14 A/C 3604571535571B 03 -14 NC 3604570831558B 03 -14 A/C 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B Public Defender fees TUITION REIM H. MCKEEN Indigent Legal Fees Jury Duty Mileage- McKeen LEGAL RESEARCH FOR FEB. Prosecution Attorney 03 -14 A/C 3604570968343B 03 -14 A/C 3604571535571B 03 -14 A/C 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B OFFICE SUPPLIES, GENERAL PRINTER REPAIR PABA Mtg -West PABA /Chamber -West Page 3 Account Number Division Total: 001 2080 514.45 -31 001 2080 514.45 -31 001 2080 514.45 -30 001 2080 514.45 -31 001 2080 514.42 -10 001 2080 514.42 -10 Division Total: Department Total: 001 3010- 515.42 -10 001 3010- 515.42 -10 001 3010- 515.42 -10 001 3010- 515.42 -10 001 3010- 515.42 -10 001 3010- 515.42 -10 001 3010 515.31 -01 Division Total: 001 3012- 598.51 -23 Division Total: 001 3021 515.42 -10 001 3021 515.42 -10 001 3021 515.42 -10 001 3021 515.42 -10 001 3021 515.42 -10 001 3021 515.42 -10 001 3021 515.41 -50 001 3021 515.43 -10 001 3021 515.41 -50 001 3021 369.90 -00 001 3021 515.31 -01 Division Total: Department Total: 001 4010- 558.42 -10 001 4010- 558.42 -10 001 4010- 558.42 -10 001 4010- 558.42 -10 001 4010- 558.42 -10 001 4010- 558.42 -10 001 4010 558.31 -01 001 4010- 558.48 -10 001 4010 558.31 -01 001 4010 558.31 -01 Date 4/10/2013 Invoice Amount $7,105.67 351.55 365.51 616.44 398.16 22.00 66.00 $1,819.66 $9,175.54 1.46 1.26 0.72 4.43 33.30 16.65 426.13 $483.95 7,560.00 $7,560.00 0.97 0.84 0.48 2.96 22.21 11.10 3,612.50 1,280.24 3,612.50 8.08 426.12 $8,978.00 $17,021.95 1.82 1.58 0.90 5.54 41.64 20.81 58.28 287.91 9.29 17.16 E -7 Vendor Community Development ADVANCED TRAVEL CENTURYLINK -QWEST INTERNATIONAL CODE COUNCIL VERIZON WIRELESS Community Development CENTURYLINK -QWEST VERIZON WIRELESS Community Development ADVANCED TRAVEL CAPACITY PROVISIONING INC CENTURYLINK -QWEST CLALLAM CNTY SHERIFFS DEPT FBI NAA WA CHAPTER Police Department OLYMPIC PENINSULA HUMANE SOCIETY MISCELLANEOUS SERVICES Police Department CAPACITY PROVISIONING INC CENTURYLINK -QWEST Description City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Planning Budding Conf- Lierly 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 A/C 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B 2012 BLDG CODE COMMENTARY 03 -15 a/c 264230412 -00003 Building 03 -14 NC 3604570968343B 03 -14 A/C 3604571535571B 03 -14 A/C 3604570831558B 03 -14 A/C 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B 03 -15 a/c 264230412 -00003 Code Compliance Community Development WCIA Trng Gallagher WCIA Mtg -Smith Network Services Network Services Network Services 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B HUMAN SERVICES FBI NA SPRING TRAINING /BS FBI NA SPRING TRAINING /JV Police Administration Intergovernmental Svcs Network Services Network Services Network Services 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B Page 4 Account Number Division Total: 001 4020 524.43 -10 001 4020 524.42 -10 001 4020 524.42 -10 001 4020 524.42 -10 001 4020 524.42 -10 001 4020 524.42 -10 001 4020 524.42 -10 001 4020 524.31 -01 001 4020 524.42 -10 Division Total: 001 4030 559.42 -10 001 4030 559.42 -10 001 4030 559.42 -10 001- 4030 559.42 -10 001 4030 559.42 -10 001 4030 559.42 -10 001 4030 559.42 -10 Division Total: Department Total: 001 5010- 521.43 -10 001 5010- 521.43 -10 001 5010- 521.42 -12 001 5010- 521.42 -12 001 5010- 521.42 -12 001 5010- 521.42 -10 001 5010- 521.42 -10 001 5010- 521.42 -10 001 5010- 521.42 -10 001 5010- 521.42 -10 001 5010- 521.42 -10 001 5010- 521.43 -10 001 5010- 521.43 -10 001 5010- 521.43 -10 Division Total: 001 5012 521.41 -50 Division Total: 001 5021 521.42 -12 001 5021 521.42 -12 001 5021 521.42 -12 001 5021 521.42 -10 001 5021 521.42 -10 Date 4/10/2013 Invoice Amount $444.93 172.75 0.63 0.55 0.31 1.92 14.43 7.21 62.58 57.25 $317.63 0.10 0.08 0.05 0.30 2.22 1.11 14.31 $18.17 $780.73 133.66 46 00 66.96 66.96 66.96 3.89 3.37 1.91 11.82 88.83 44 39 240.00 40.00 60.00 $874.75 13,500.00 $13,500.00 202.03 202.03 202.03 2.43 2.10 E -8 Vendor CENTURYLINK -QWEST LINCOLN STREET STATION Police Department ADVANCED TRAVEL AIRPORT GARDEN CENTER CENTURYLINK -QWEST FAMILY SHOE STORE Steve Romberg NAFTO -WA CHAPTER Police Department COPY CAT GRAPHICS OLYMPIC STATIONERS INC Police Department CANON USA, INC CENTURYLINK -QWEST CROSS MATCH TECHNOLOGIES INC LEIRA Police Department CANON USA, INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description 03 -14 A/C 3604570831558B 03 -14 A/C 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B EXTERNAL LABOR Investigation Taser Trng Acdmy -Morse FEED,BEDDING,VIT ANIMALS 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 A/C 3604570831558B 03 -14 NC 3604576684085B 03 -14 A/C 3604570411199B 03 -16 A/C 206T359336570B SHOES AND BOOTS 9V, AA AAA BATTERIES CONSULTING SERVICES Patrol CLOTHING APPAREL SCHOOL EQUIP& SUPPLIES Reserves Volunteers RENTAULEASE EQUIPMENT 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 A/C 3604570411199B 03 -16 A/C 206T359336570B POLICE EQUIPMENT SUPPLY POLICE EQUIPMENT SUPPLY MEMBERSHIPS Records Police Department OFFICE MACHINES ACCESS Network Services Network Services Network Services 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B Page 5 Account Number 001 5021 521.42 -10 001 5021 521.42 -10 001 5021 521.42 -10 001 -5021- 521.42 -10 001 5021 521.42 -10 Division Total: 001 5022 521.43 -10 001 5022 521.49 -80 001 5022 521.42 -10 001 5022 521.42 -10 001 5022 521.42 -10 001 5022 521.42 -10 001 5022 521.42 -10 001 5022 521.42 -10 001 5022 521.20 -80 001 5022 521.31 -01 001 5022 521.49 -01 Division Total: 001 5026- 521.20 -80 001 5026- 521.31 -01 Division Total: 001 5029 521.45 -31 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 521.31 -60 001 5029 521.31 -60 001 5029 521.49 -01 Division Total: Department Total: 001 6010- 522.45 -31 001 6010- 522.42 -12 001 6010- 522.42 -12 001 6010- 522.42 -12 001 6010- 522.42 -10 001 6010- 522.42 -10 001 6010- 522.42 -10 001 6010- 522.42 -10 001 6010- 522.42 -10 Date 4/10/2013 Invoice Amount 1.19 7.39 55.52 27.74 9.93 $712.39 528.68 59.61 6.80 5.89 3.35 20.69 155.45 77.69 130.03 60.26 225.00 $1,273.45 271.00 13.42 $284.42 384.71 2.43 2.10 1.20 7.39 55.52 27.74 9,554.28 1,326.95 190.00 $11,552.32 $28,197.33 190.69 334.80 334.80 334.80 3.40 2.94 1.67 10.34 77.72 E -9 Vendor CENTURYLINK -QWEST OLYMPIC STATIONERS INC PORT ANGELES FIRE DEPARTMENT QUILL CORPORATION Fire Department CENTURYLINK -QWEST MOROZ, JAMES OLYMPIC LAUNDRY DRY CLEANERS OLYMPIC STATIONERS INC PORT ANGELES FIRE DEPARTMENT SUNSET DO -IT BEST HARDWARE Fire Department CENTURYLINK -QWEST PORT ANGELES FIRE DEPARTMENT Fire Department CENTURYLINK -QWEST RDJ Specialties, Inc Fire Department CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description 03 -16 NC 206T359336570B 03 -14 A/C 3604570968343B 03 -14 A/C 3604571535571B 03 -14 A/C 3604570831558B 03 -14 NC 3604576684085B 03 -14 A/C 3604570411199B 03 -16 A/C 206T359336570B SUPPLIES POSTAGE SUPPLIES Fire Administration 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 A/C 3604570831558B 03 -14 NC 3604576684085B 03 -14 A/C 3604570411199B 03 -16 A/C 206T359336570B REIMBURSE CLOTHING ALLOWA LAUNDRY SUPPLIES SUPPLIES SUPPLIES SUPPLIES BOATS,MOTORS,& MARINE SUP Fire Supression 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B SUPPORT OFFICER LUNCH MEE Fire Volunteers 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B COLORING BOOKS Fire Prevention 03 -14 A/C 3604570968343B Page 6 Account Number 001 6010- 522.42 -10 001 6010- 522.42 -11 001 6010- 522.42 -11 001 6010- 522.42 -11 001 6010- 522.42 -11 001 6010- 522.42 -11 001 6010- 522.42 -11 001 6010- 522.31 -01 001 6010- 522.42 -10 001 6010- 522.31 -01 Division Total: 001 6020 522.42 -10 001 6020 522.42 -10 001 6020 522.42 -10 001 6020 522.42 -10 001 6020 522.42 -10 001 6020 522.42 -10 001 6020 522.20 -80 001 6020 522.31 -11 001 6020 522.31 -02 001 6020 522.31 -02 001 6020 522.31 -01 001 6020 522.31 -01 001 6020 522.31 -01 Division Total: 001 6021 522.42 -10 001 6021 522.42 -10 001 6021 522.42 -10 001 6021 522.42 -10 001 6021 522.42 -10 001 6021 522.42 -10 001 6021 522.31 -01 Division Total: 001 6030 522.42 -10 001- 6030 522.42 -10 001 6030 522.42 -10 001 6030 522.42 -10 001 6030 522.42 -10 001 6030 522.42 -10 001 6030 522.31 -01 Division Total: 001 6040 522.42 -10 Date 4/10/2013 Invoice Amount 38.84 0.97 0.84 0.48 2.96 22.21 11.10 11.12 9.93 31.96 $1,421.57 3.16 2.73 1.55 9.61 72.17 36.07 50.00 12.20 32.93 35.95 6.47 4.33 29.91 $297.08 0.24 0.21 0.12 0.74 5.55 2.77 21.95 $31.58 0.49 0.42 0.24 1.48 11.10 5.55 208.20 $227.48 0.49 E -10 Vendor CENTURYLINK -QWEST JIFFY CLEANERS VERIZON WIRELESS Fire Department Western State Design SWAIN'S GENERAL STORE INC Fire Department CENTURYLINK -QWEST Fire Department ADVANCED TRAVEL CANON USA, INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST Glenn Cutler Maher Abed Sondya Wray PROGRESSIVE BUSINESS PUBLCTNS PROTHMAN Public Works -Gen Fnd ASM SIGNS CANON USA, INC City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description Account Number 03 -14 NC 3604571535571 B 001 6040 522.42 -10 03 -14 A/C 3604570831558B 001 6040 522.42 -10 03 -14 NC 3604576684085B 001 6040 522.42 -10 03 -14 A/C 3604570411199B 001 6040 522.42 -10 03 -16 A/C 206T359336570B 001 6040 522.42 -10 SEW PATCH 001- 6040 522.20 -80 03 -10 a/c 571099962 -00001 001 6040 522.42 -10 Fire Training Division Total: CAPACITOR COMMERCIAL WASH 001 6050 522.48 -10 CAPACITOR COMMERCIAL WASH 001 6050 522.48 -10 MASS TRANS,ACCES& PARTS 001- 6050 522.31 -01 POISONS INDUSTR 001 6050 522.31 -20 BOATS,MOTORS,& MARINE SUP 001 6050 522.31 -20 Facilities Maintenance 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 A/C 3604570411199B 03 -16 NC 206T359336570B Emergency Management Fire Department APWA Conf Cutler RENTAL/LEASE EQUIPMENT Network Services Network Services Network Services 03 -14 A/C 3604570968343B 03 -14 A/C 3604571535571B 03 -14 A/C 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B LUNCH FOR ENGINEERS MILEAGE REIMBURSEMENT REIMBURSE COLLEGE TUITION SUPERVISORS NEWSLETTER PW U DIRECTOR SOURCING Pub Wks Administration Public Works -Gen Fnd SIGNS, SIGN MATERIAL OFFICE MACHINES ACCESS Page 7 Division Total: 001 6060 525.42 -10 001 6060 525.42 -10 001 6060 525.42 -10 001 6060 525.42 -10 001 6060 525.42 -10 001 6060 525.42 -10 Division Total: Department Total: 001 7010- 532.43 -10 001 7010- 532.45 -31 001 7010- 532.42 -12 001 7010- 532.42 -12 001 7010- 532.42 -12 001 7010- 532.42 -10 001 7010- 532.42 -10 001 7010- 532.42 -10 001- 7010- 532.42 -10 001 7010- 532.42 -10 001 7010- 532.42 -10 001 7010 532.31 -01 001 7010 532.31 -01 001 7010- 532.43 -10 001 7010- 532.49 -01 001 7010 532.41 -50 Division Total: Department Total: 001- 8010- 574.41 -50 001 8010- 574.45 -31 Date. 4/10/2013 Invoice Amount 0.42 0.24 1.43 11.10 5.55 15.18 32.79 $67.20 62.77 -62.77 23.28 23.71 13.52 $60.51 2.19 1.89 1.07 6.65 49.97 24.97 $86.74 $2,192.16 810.21 784.44 108.40 108.40 108.40 7.53 6.52 3.71 22.91 172.10 86.01 92.22 114.11 985.08 359.89 5,500.00 $9,269.93 $9,269.93 71 0.97 27.03 E -11 Vendor CENTURYLINK -QWEST INSIGHT PUBLIC SECTOR OLYMPIC STATIONERS INC Parks Dept CANON USA, INC CENTURYLINK -QWEST Parks Dept ANGELES MILLWORK LUMBER CO CAPACITY PROVISIONING INC CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES MATTHEWS BRONZE PA OLYMPIC STATIONERS INC QUIRING MONUMENTS INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC Parks Dept ANGELES MILLWORK LUMBER CO BSN SPORTS CAPACITY PROVISIONING INC City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 A/C 3604576684085B 03 -14 A/C 3604570411199B 03 -16 NC 206T359336570B EXTERNAL LABOR COMPUTERS,DP WORD PROC. TICKETS,COUPON BKS, ETC Parks Administration OFFICE MACHINES ACCESS OFFICE MACHINES ACCESS 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 A/C 3604576684085B 03 -14 A/C 3604570411199B 03 -16 NC 206T359336570B Senior Center CONSTRUCTION SERVICES,TRA Network Services 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 A/C 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B Excise Tax Return -Feb EXTERNAL LABOR CEMETERY MARKERS OFFICE SUPPLIES, GENERAL CEMETERY MARKERS CEMETERY MARKERS RENTAL/LEASE EQUIPMENT RENTAL/LEASE EQUIPMENT SHOES AND BOOTS Page 8 Account Number 001 8010- 574.42 -10 001 8010- 574.42 -10 001 8010- 574.42 -10 001 8010- 574.42 -10 001 8010- 574.42 -10 001 8010- 574.42 -10 001 8010 574.31 -60 001 8010 574.31 -60 001 8010 574.31 -01 Division Total: 001 8012- 555.45 -31 001 8012- 555.45 -31 001 8012- 555.42 -10 001 8012- 555.42 -10 001 8012- 555.42 -10 001 8012- 555.42 -10 001 8012- 555.42 -10 001 8012- 555.42 -10 Division Total: 001 8050 536.31 -20 001 8050 536.42 -12 001 8050 536.42 -10 001 8050 536.42 -10 001 8050 536.42 -10 001 8050 536.42 -10 001 8050 536.42 -10 001 8050 536.42 -10 001 8050 536.49 -50 001 8050 536.34 -01 001 8050 536.34 -01 001 8050 536.31 -01 001 8050 536.34 -01 001 8050 536.34 -01 001 8050 536.45 -30 001 8050 536.45 -30 001 8050 536.31 -01 Ocean View Cemetery Division Total: HAND TOOLS ,POW &NON POWER 001-8080-576.31-20 CONSTRUCTION SERVICES,TRA 001 8080 576.31 -20 HAND TOOLS ,POW &NON POWER 001-8080-576.35-01 PIPE FITTINGS 001 8080 576.31 -20 Network Services 001 8080 576.42 -12 Date 4/10/2013 Invoice Amount 0.73 0.63 0.36 2.22 16 66 8.32 23.69 630.50 34.62 $1,455.73 24.33 181.94 0.73 0.63 0.36 2.22 16.66 8.32 $235.19 28.79 202.03 0.49 0.42 0 24 1.48 11.10 5.55 477.78 12.46 216.00 201.81 145.00 484.00 151.76 15.18 136.89 $2,090.98 47.43 17 34 170.18 177.52 305.92 E -12 Vendor CAPACITY PROVISIONING INC CENTURYLINK -QWEST CONNEY SAFETY PRODUCTS FASTENAL INDUSTRIAL HEARTLINE OLYMPIC SEWER DRAIN CLEANING PENINSULA AWARDS TROPHIES SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY WESTERN EQUIPMENT DISTRIB INC Parks Dept CED /CONSOLIDATED ELEC DIST INC OTIS ELEVATOR COMPANY INC SWAIN'S GENERAL STORE INC THURMAN SUPPLY Facilities Maintenance CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description Network Services Network Services 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 A/C 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B FIRST AID SAFETY EQUIP. FIRST AID SAFETY EQUIP. HARDWARE,AND ALLIED ITEMS EQUIP MAINT REPAIR SERV BADGES OTHER ID EQUIP. HARDWARE,AND ALLIED ITEMS RENTAULEASE EQUIPMENT RENTAULEASE EQUIPMENT SHOES AND BOOTS SHOES AND BOOTS SHOES AND BOOTS SHOES AND BOOTS HARDWARE,AND ALLIED ITEMS PAINTS,COATINGS,WALLPAPER PARK,PLAYGROUND,REC EQUIP NURSERY STOCK SUPPLIES HARDWARE,AND ALLIED ITEMS LAWN MAINTENANCE EQUIP Park Facilities Parks Dept ELECTRICAL EQUIP SUPPLY BUILDING MAINT &REPAIR SER BRUSHES (NOT CLASSIFIED) HARDWARE,AND ALLIED ITEMS PIPE FITTINGS ELECTRICAL EQUIP SUPPLY Senior Center Facilities 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B 03 -16 NC 206T355724768B Page 9 Account Number 001 8080 576.42 -12 001 8080 576.42 -12 001 8080 576.42 -10 001 8080 576.42 -10 001 8080 576.42 -10 001 8080 576.42 -10 001 8080 576.42 -10 001 8080 576.42 -10 001 8080 576.31 -20 001 8080 576.31 -20 001 8080 576.31 -01 001 8080 576.48 -10 001 8080 576.31 -01 001 8080 576.31 -20 001 8080 576.45 -30 001 8080 576.45 -30 001 8080 576.31 -01 001 8080 576.31 -01 001 8080 576.31 -01 001 8080 576.31 -01 001 8080 576.31 -20 001 8080 576.31 -20 001 8080 576.31 -20 001 8080 576.31 -40 001 8080 576.31 -20 001 8080 576.35 -01 Division Total: Department Total: 001 8112- 555.31 -20 001 8112- 555.48 -10 001 8112- 555.31 -20 001 8112- 555.31 -20 001 8112- 555.31 -20 001 8112- 555.31 -20 Division Total: 001 8130- 518.42 -10 001 8130- 518.42 -10 001 8130- 518.42 -10 001 8130- 518.42 -10 001 8130- 518.42 -10 001 8130- 518.42 -10 001 8130- 518.42 -10 Date 4/10/2013 Invoice Amount 305.92 305.92 2.43 2.10 1.19 7.39 55.52 27.74 408.09 31.78 48.73 217.48 47.39 26.45 227.64 22.77 134.31 125.64 116.96 84.30 52.51 13.96 1,636.84 4113 18.83 944.44 $5,625.85 $9,407.75 42.34 2,708.07 10 20 34.83 13.40 12.60 $2,821.44 0.24 0.21 0.12 0.74 5.55 2.77 57.46 E -13 Vendor Facilities Maintenance ANGELES MILLWORK LUMBER CO CED /CONSOLIDATED ELEC DIST INC CENTURYLINK -QWEST HARTNAGEL BUILDING SUPPLY INC HD SUPPLY JOHNSTONE SUPPLY INC PART WORKS INC, THE THURMAN SUPPLY TYCO INTEGRATED SECURITY Facilities Maintenance CENTURYLINK -QWEST Recreation Activities CANON USA, INC CAPTAIN T'S CENTURYLINK -QWEST HANSEN'S TROPHY Recreation Activities City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description Custodial /Janitorial Svcs BRUSHES (NOT CLASSIFIED) PIPE FITTINGS ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 36045708315588 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B PAINTS,COATINGS,WALLPAPER BRUSHES (NOT CLASSIFIED) ELECTRICAL EQUIP SUPPLY EXTERNAL LABOR TAPE(NOT DP,SOUND,VIDEO) EXTERNAL LABOR HAND TOOLS ,POW &NON POWE PIPE FITTINGS PIPE FITTINGS SECURITY,FIRE,SAFETY SERV Central Svcs Facilities Facilities Maintenance 03 -14 A/C 3604570968343B 03 -14 A/C 3604571535571B 03 -14 NC 3604570831558B 03 -14 A/C 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B Sports Programs OFFICE MACHINES ACCESS CLOTHING APPAREL 03 -14 NC 3604570968343B 03 -14 A/C 3604571535571B 03 -14 A/C 3604570831558B 03 -14 NC 3604576684085B 03 -14 A/C 3604570411199B 03 -16 NC 206T359336570B MISCELLANEOUS SERVICES Special Events Page 10 Account Number Division Total: 001 8131- 518.31 -20 001 8131- 518.31 -20 001 8131- 518.31 -20 001 8131- 518.31 -20 001 8131- 518.31 -20 001 8131- 518.31 -20 001 8131- 518.42 -10 001 8131- 518.42 -10 001- 8131- 518.42 -10 001 8131- 518.42 -10 001 8131- 518.42 -10 001 8131- 518.42 -10 001 8131- 518.31 -20 001 8131- 518.31 -20 001 8131- 518.31 -20 001 8131 518.31 -20 001 8131 518.31 -20 001 8131 518.35 -01 R 001 8131- 518.35 -01 001 8131 518.31 -20 001 8131 518.31 -20 001 8131- 518.42 -10 Division Total: Department Total: 001 8221 574.42 -10 001 8221 574.42 -10 001 8221 574.42 -10 001 8221 574.42 -10 001 8221 574.42 -10 001 8221 574.42 -10 Division Total: 001 8222 574.45 -31 001 8222 574.31 -01 001 8222 574.42 -10 001 8222 574.42 -10 001 8222 574.42 -10 001 8222 574.42 -10 001 8222 574.42 -10 001 8222 574.42 -10 001 8222 574.31 -01 Division Total: Date 4/10/2013 Invoice Amount $67.09 111.24 45.79 321.95 113.84 12.33 138.47 0.24 0.21 0.12 0.74 5.55 2.77 136.33 46.24 251.36 14.43 46.46 13.22 39.64 33.60 9.31 54.14 $1,397.98 $4,286.51 0.24 0.21 0.12 0.74 5.55 2.77 $9.63 135.08 1,074.24 0.24 0.21 0.12 0.74 5.55 2.77 500.81 $1,719.76 E -14 .7. w Date 4/10/2013 City of Port Angeles City Council Expenditure Report Vendor CANON USA, INC CENTURYLINK -QWEST Wendy Cyr SOUND PUBLISHING INC SWAIN'S GENERAL STORE INC Recreation Activities PORT ANGELES CHAMBER OF COMM Lodging Excise Tax ANGELES MILLWORK LUMBER CO CAPACITY PROVISIONING INC CENTURYLINK -QWEST FASTENAL INDUSTRIAL HARTNAGEL BUILDING SUPPLY INC HOME DEPOT SUPPLY INC, THE PORT ANGELES CITY TREASURER PUD #1 OF CLALLAM COUNTY SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC VERIZON WIRELESS WASHINGTON (DOT), STATE OF Public Works- Street From: 3/23/2013 To: 4/5/2013 Description OFFICE MACHINES ACCESS 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B RFD ADV CAMP DEPOSIT COMMUNICATIONS /MEDIA SERV HARDWARE,AND ALLIED ITEMS Youth /Family Programs Recreation Activities General Fund MISC PROFESSIONAL SERVICE Lodging Excise Tax Lodging Excise Tax Lodging Excise Tax Fund LUMBER& RELATED PRODUCTS Network Services Network Services Network Services 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 A/C 3604570831558B 03 -14 NC 3604576684085B 03 -14 A/C 3604570411 1 99B 03 -16 NC 206T359336570B PAINTS,COATINGS,WALLPAPER PAINTING EQUIPMENT ACC PLUMBING EQUIP FIXT,SUPP Postage -Hale SR 10 Euclid Golf Course Lite PLUMBING EQUIP FIXT,SUPP HAND TOOLS ,POW &NON POWER JANITORIAL SUPPLIES JANITORIAL SUPPLIES 02 -28 a/c 271138138 -00004 CONSTRUCTION SERVICES,GEN Street Public Works- Street Street Fund Page 11 Account Number 001 8224 574.45 -31 001 8224 574.42 -10 001 8224 574.42 -10 001 8224 574.42 -10 001 -8224- 574.42 -10 001 8224 574.42 -10 001 -8224- 574.42 -10 001 8224 347.60 -23 001 8224 574.44 -10 001 8224 574.31 -01 Division Total: Department Total: Fund Total: 101- 1430 557.50 -83 Division Total: Department Total: Fund Total: 102- 7230 542.35 -01 102- 7230 542.42 -12 102- 7230 542.42 -12 102- 7230 542.42 -12 102- 7230 542.42 -10 102- 7230 542.42 -10 102- 7230 542.42 -10 102- 7230 542.42 -10 102- 7230 542.42 -10 102- 7230 542.42 -10 102- 7230 542.31 -25 102- 7230 542.31 -20 102- 7230 542.31 -20 102 -7230- 542.42 -10 102- 7230 542.47 -10 102- 7230 542.47 -10 102- 7230 542.31 -01 102- 7230 542.35 -01 102- 7230 542.31 -01 102- 7230 542.35 -01 102- 7230 542.42 -10 102- 7230 542.48 -10 Division Total: Department Total: Fund Total: Invoice Amount 67.54 0.24 0.21 0.12 0.74 5.55 2.77 65.00 64.40 78.43 $285.00 $2,014.39 $90,719.09 18,285.62 $18,285.62 $18,285.62 $18,285.62 19.69 117.18 117.18 117.18 1 21 1.05 0.60 3.69 27.76 13.87 74 87 10.91 41.08 6.11 2.04 10.21 7.80 84.71 23.72 25.34 72.61 483.20 $1,262.01 $1,262.01 $1,262.01 E -15 Vendor CENTURYLINK -QWEST HARBINGER WINERY OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER SOUND PUBLISHING INC Economic Development VERIZON WIRELESS Economic Development EVERBRIDGE, INC ADVANCED TRAVEL CENTURYLINK -QWEST EVERBRIDGE, INC QUILL CORPORATION WA STATE PATROL Pencom Crossman Consulting Firearms Range ACCESS GEOGRAPHIC, LLC City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description 03 -14 NC 3604570968343B 03 -14 A/C 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B SUPPLIES OFFICE SUPPLIES, GENERAL PABA Mtg -West COMMUNICATIONS /MEDIA SERV Economic Development Economic Development Economic Development 03 -15 a/c 264230412 -00003 Archaeologist Economic Development Cultural Resources EQUIP MAINT REPAIR SERV WCIA Mtg- Romberg Campy Murray E- 911 -SR Camp Murray E911 -SR 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 A/C 3604570411199B 03 -16 NC 206T359336570B Capital Projects -Pub Wks GF -Pub Wks Projects EQUIP MAINT REPAIR SERV 107 5160 528.48 -10 COMPUTERS,DP WORD PROC. 107 5160 528.31 -01 MANAGEMENT SERVICES 107 5160 528.48 -10 Pencom Pencom Firearms Range Firearms Range Firearms Range AIRCRAFT OPERATIONS SERVS Page 12 Account Number 103- 1511- 558.42 -10 103- 1511- 558.42 -10 103- 1511- 558.42 -10 103- 1511- 558.42 -10 103- 1511- 558.42 -10 103- 1511- 558.42 -10 103- 1511- 558.49 -91 103- 1511- 558.31 -01 103- 1511- 558.31 -01 103 -1511- 558.44 -10 Division Total: Department Total: Fund Total: 106- 1512- 558.42 -10 Division Total: Department Total: Fund Total: 107- 0000 237.00 -00 Division Total: Department Total: 107- 5160- 528.43 -10 107- 5160- 528.43 -11 107- 5160- 528.43 -11 107- 5160- 528.42 -10 107- 5160- 528.42 -10 107- 5160- 528.42 -10 107- 5160- 528.42 -10 107 5160 -528 42 -10 107- 5160- 528.42 -10 Division Total: Department Total: Pencom Fund Fund Total: FIREARMS RANGE ASSESSMENT 178- 5351 521.41 -50 Division Total: Department Total: Fund Total: 310- 7919- 594.65 -10 Division Total: Date 4/10/2013 Invoice Amount 0.12 0.11 0.06 0.37 2.78 1.39 1,919.77 4.93 14.23 720.00 $2,663.76 $2,663.76 $2,663.76 35.78 $35.78 $35.78 $35.78 1,512.00 $1,512.00 $1,512.00 133.66 793.08 621.60 6.56 5.68 3.23 19.95 149.90 74.91 19, 512.00 181.43 2,133.00 $23,635.00 $23,635.00 $22,123.00 1,012.36 $1,012.36 $1,012.36 $1,012.36 74, 864.23 $74,864.23 E -16 Vendor PRIMO CONSTRUCTION INC Capital Projects -Pub Wks ALLPLAY SYSTEMS, LLC BELSON OUTDOORS INC Capital Proj -Parks Rec BPA -POWER WIRES CED /CONSOLIDATED ELEC DIST INC GENERAL PACIFIC INC HD SUPPLY POWER SOLUTIONS, LTD MCFARLAND CASCADE MCMASTER -CARR SUPPLY CO KELLER, JESSE T MAIER, GEORGE MAURER, ANNA M ROYER, ROBERT J SAMPLES, LORI J SCHULTE, CAROL J SORENSEN, ROBERT A SORIANO, CHRISTOPHER TURNER, GREG D TRAINING NETWORK, THE WESCO DISTRIBUTION INC ADVANCED TRAVEL CAPACITY PROVISIONING INC CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description ARCHITECT &OTHER DESIGN ST- Sidewalk Improvement Capital Projects -Pub Wks PARK,PLAYGROUND,REC EQUIP PARK,PLAYGROUND,REC EQUIP Misc Parks Projects Capital Proj -Parks Rec Capital Improvement February Power Wire -EFT February Power Wire -EFT ELECTRICAL EQUIP SUPPLY ELECTRICAL CABLES WIRES ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL CABLES WIRES LUMBER& RELATED PRODUCTS ELECTRICAL EQUIP SUPPLY FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND OVERPAYMENT -715 CEDAR #1 FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND TELEVISION EQUIP ACESS ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY NWPPA Staking Trng -Amiot Network Services Network Services Network Services 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 A/C 3604570831558B 03 -14 A/C 3604576684085B 03 -14 NC 3604570411199B Page 13 Account Number 310- 7961- 595.65 -10 Division Total: Department Total: 310- 8985 594.65 -10 310- 8985 594.65 -10 Division Total: Department Total: Fund Total: 401 0000 213.10 -00 401 0000 213.10 -00 401 0000 141.42 -00 401 0000 141.41 -00 401 0000 141.42 -00 401 0000 141.41 -00 401 0000 141.42 -00 401 0000 141.43 -00 401 0000 237.00 -00 401 0000 122.10 -99 401 0000 122.10 -99 401 0000 122.10 -99 401 0000 122.10 -99 401 0000 122.10 -99 401 0000 122.10 -99 401 0000 122.10 -99 401 0000 122.10 -99 401 0000 122.10 -99 401 0000 122.10 -99 401 0000 237.00 -00 401 0000 141.41 -00 401 0000 141.41 -00 401 0000 141.42 -00 Division Total: Department Total: 401 7111- 533.43 -10 401 7111- 533.42 -12 401 7111- 533.42 -12 401 7111- 533.42 -12 401 7111- 533.42 -10 401 7111- 533.42 -10 401 -7111- 533.42 -10 401 7111- 533.42 -10 401 7111- 533.42 -10 Date 4/10/2013 Invoice Amount 185,954.25 $185,954.25 $260,818.48 140.92 1,058.56 $1,199.48 $1,199.48 $262,017.96 2,145,704.00 193,750.00 27.35 1,452.92 1,516.73 243.25 2,715.09 11,560.86 -12.08 83.36 91.60 5.74 88.24 187.67 20.86 20.86 106.54 90.90 16.61 -64.34 207.09 5,380.63 650.14 $2,363,844.02 $2,363,844.02 376.83 100.44 100.44 100.44 0.73 0.63 0.36 2.22 16.66 E -17 Vendor CENTURYLINK -QWEST Terry Dahlquist Public Works- Electric ADVANCED TRAVEL CAPACITY PROVISIONING INC CENTURYLINK -QWEST Public Works Electric ADVANCED TRAVEL AIRGAS SAFETY ANGELES MILLWORK LUMBER CO CANON USA, INC CAPACITY PROVISIONING INC CED /CONSOLIDATED ELEC DIST INC CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES HD SUPPLY POWER SOLUTIONS, LTD LITTLE DEVIL'S LUNCH BOX MASON COUNTY PUD #3 MATCO TOOLS MCMASTER -CARR SUPPLY CO Brian Wahto City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description Account Number 03 -16 A/C 206T359336570B 401 7111 533.42 -10 NWPPA CONFERNCE- DAHLQUIST401- 7111 533.43 -10 Engineering-Electric PPC Mtg -Lusk Network Services Network Services Network Services 03 -14 NC 3604570968343B 03 -14 A/C 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B Power Systems Relay School Hainstock FIRE PROTECTION EQUIP /SUP ELECTRICAL EQUIP SUPPLY RENTAL OR LEASE SERVICES Network Services Network Services Network Services RADIO TELECOMMUNICATION ELECTRICAL EQUIP SUPPLY 03 -14 NC 3604570968343B 03 -14 A/C 3604571535571B 03 -14 A/C 3604570831558B 03 -14 A/C 3604576684085B 03 -14 A/C 3604570411199B 03 -16 NC 206T359336570B 03 -02 a/c 206Z020411942B 03 -16 a/c 206T322760994B 03 -16 a/c 206T326157000B 03 -16 a/c 206T323881998B 03 -16 a/c 206t323879996B Excise Tax Return -Feb ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY CODE OF EXCELLENCE LUNCH EDUCATIONAL SERVICES ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY CDL PHYSICAL B WAHTO Page 14 Division Total: 401 7120- 533.43 -10 401 7120- 533.42 -12 401 7120- 533.42 -12 401 7120- 533.42 -12 401 7120- 533.42 -10 401- 7120- 533.42 -10 401 7120- 533.42 -10 401 7120 533.42 -10 401 7120- 533.42 -10 401 7120- 533.42 -10 Division Total: 401 7180- 533.43 -10 401 7180- 533.31 -01 401 7180- 533.34 -02 401 7180- 533.45 -31 401 7180- 533.42 -12 401 7180- 533.42 -12 401 7180- 533.42 -12 401 7180- 533.42 -12 401 7180- 533.35 -01 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180- 533.49 -50 401 7180- 533.34 -02 401 7180- 533.34 -02 401 7180 533.31 -01 401 7180 533.41 -50 401 7180- 533.35 -01 401 7180- 533.34 -02 401 7180- 533.49 -90 Date 4/10/2013 Invoice Amount 8.32 615.00 $1,322.07 331.95 100.44 100.44 100.44 0.73 0.63 0.36 2.22 16.66 8.32 $662.19 845.40 66.48 8.27 176.61 2,826.94 2,826.94 2,826.94 243.90 65.08 5.83 5.05 2.87 17.73 133.24 66.59 96.69 54.54 54.54 54.54 54.54 85,725.30 192.95 209.21 55.83 3,780.21 32.39 155.85 150.00 E -18 Vendor OLYMPIC ELECTRIC CO INC OLYMPIC LAUNDRY DRY CLEANERS PACIFIC OFFICE EQUIPMENT INC PORT OF PORT ANGELES PUD #1 OF CLALLAM COUNTY SOUND PUBLISHING INC SUNSET DO -IT BEST HARDWARE THURMAN SUPPLY TRAINING NETWORK, THE UNITED PARCEL SERVICE WAGNER -SMITH EQUIPMENT CO WESCO DISTRIBUTION INC Public Works- Electric FERGUSON ENTERPRISES INC FOWLER COMPANY, H D ADVANCED TRAVEL ANGELES MILLWORK LUMBER CO CAPACITY PROVISIONING INC City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description ELECTRICAL EQUIP SUPPLY LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV Graphing Color Calculator Lease Fees MISC PROFESSIONAL SERVICE COMMUNICATIONS /MEDIA SERV ELECTRICAL EQUIP SUPPLY FUEL,OIL,GREASE, LUBES ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY Chainsaw Repair ELECTRICAL EQUIP SUPPLY FASTENERS, FASTENING DEVS ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY SHIPPING AND HANDLING TELEVISION EQUIP ACESS Shipping Chgs ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY Electric Operations Public Works- Electric Electric Utility Fund PIPE FITTINGS PIPE FITTINGS PIPE FITTINGS Asset Mgt Klimek PAINTING EQUIPMENT ACC Network Services Network Services Network Services Account Number 401 7180- 533.34 -02 401 7180- 533.41 -50 401 7180- 533.41 -50 401 7180- 533.34 -02 401 7180- 533.45 -30 401 7180- 533.41 -50 401 7180- 533.44 -10 401 7180- 533.34 -02 401 7180- 533.34 -02 401 7180- 533.34 -02 401 7180- 533.34 -02 401 7180- 533.35 -01 401 7180- 533.48 -10 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 7180- 533.34 -02 401 7180- 533.34 -02 401 7180- 533.42 -10 401 7180- 533.43 -10 401 7180- 533.42 -10 401 7180- 533.35 -01 401 7180- 533.34 -02 401 7180- 533.34 -02 401 7180- 533.34 -02 Division Total: Department Total: Fund Total: 402 0000 141.40 -00 402 0000 141.40 -00 402 0000 141.40 -00 Division Total: Department Total: 402 7380 534.43 -10 402 7380 534.31 -20 402 7380 534.42 -12 402 7380 534.42 -12 402 7380 534.42 -12 CASCADE COLUMBIA DISTRIBUTION, INC WATER &SEWER TREATING CHEM402- 7380 534.31 -05 CENTER ELECTRIC, INC EQUIP MAINT REPAIR SERV 402 7380 534.48 -10 CENTURYLINK -QWEST 03 -14 A/C 3604570968343B 402 7380 534.42 -10 03 -14 NC 3604571535571 B 402 7380 534.42 -10 03 14 NC 3604570831558B 402 7380 534.42 Page 15 Date 4/10/2013 Invoice Amount 650.40 74.76 74.76 183.20 4,100.00 385.90 37.60 15.60 15.35 5.14 45.27 14.63 -51.72 36.92 3.44 14.97 14.11 15.95 814.24 20.55 270.06 172.57 268.29 20.69 $107,937.14 $109,921.40 $2,473,765.42 2,132.95 1,198.90 6,367.90 $9,699.75 $9,699.75 277.28 28.24 1,261.69 1,261.69 1,261.69 612.68 4,227.60 2.19 1.89 1.07 E -19 Vendor CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES DRY CREEK WATER ASSN, INC FERGUSON ENTERPRISES INC FOSTER PEPPER PLLC HACH COMPANY INTEGRA CHEMICAL CO, INC PUD #1 OF CLALLAM COUNTY SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY TWISS ANALYTICAL LABORATORIES City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description Account Number 03 -14 NC 3604576684085B 402 7380 534.42 -10 03 -14 NC 3604570411199B 402 7380 534.42 -10 03 -16 NC 206T359336570B 402 7380 534.42 -10 03 -20 a/c 360Z100240955B 402 7380 534.42 -10 03 -14 a/c 3604571270975B 402 7380 534.42 -10 Excise Tax Return -Feb 402- 7380 534.49 -50 MISC PROFESSIONAL SERVICE 402 7380 534.33 -10 MISC PROFESSIONAL SERVICE 402 7380 534.33 -10 PIPE FITTINGS 402 7380 534.31 -20 PIPE FITTINGS 402 7380 534.31 -20 PIPE FITTINGS 402 7380 534.31 -20 PIPE FITTINGS 402 7380 534.31 -20 PIPE FITTINGS 402 7380 534.31 -20 PLUMBING EQUIP FIXT,SUPP 402 7380 534.31 -20 PIPE FITTINGS 402 7380 534.31 -20 PIPE FITTINGS 402- 7380 534.31 -20 FLUORIDE APPEAL 402- 7380 534.41 -50 WATER &SEWER TREATING CHEIV402- 7380 534.31 -20 CHEMICAL LAB EQUIP SUPP 402 7380 534.31 -20 SALE SURPLUS /OBSOLETE 402 7380 534.31 -20 Reservoir Rd 402 7380 534.47 -10 Crown Z Water Rd 402 7380 534.47 -10 FASTENERS, FASTENING DEVS 402 7380 534.31 -20 HARDWARE,AND ALLIED ITEMS 402 7380 534.31 -20 PLUMBING EQUIP FIXT,SUPP 402 7380 534.31 -20 HARDWARE,AND ALLIED ITEMS 402 7380 534.31 -20 HAND TOOLS ,POW &NON POWER402- 7380 534.31 -20 HAND TOOLS ,POW &NON POWER402- 7380 534.31 -20 PIPE FITTINGS 402 7380 534.31 -20 HAND TOOLS ,POW &NON POWER402- 7380 534.35 -01 HAND TOOLS ,POW &NON POWER402- 7380 534.35 -01 FUEL,OIL,GREASE, LUBES 402 7380 534.35 -01 SHOES AND BOOTS 402- 7380 534.31 -01 SHOES AND BOOTS 402 7380 534.31 -01 FIRST AID SAFETY EQUIP. 402 7380 534.31 -01 PUMPS ACCESSORIES 402 7380 534.31 -20 PUMPS ACCESSORIES 402 7380 534.31 -20 HARDWARE,AND ALLIED ITEMS 402 7380 534.31 -20 PIPE FITTINGS 402 7380 534.31 -20 PIPE FITTINGS 402- 7380 534.31 -20 TESTING &CALIBRATION SERVI 402 7380 534.41 -50 TESTI NG&CALIBRATION SERVI 402 7380 534.41 -50 Page 16 Date 4/10/2013 Invoice Amount 6.65 49.97 24.97 152.80 182.46 18, 347.11 293.36 691.63 39.54 235.50 121.67 216.04 133.92 949.92 629.86 371.07 304.40 860.09 68.44 2,075.72 118.69 29.11 22.71 51.67 88.08 185.34 64.29 41.94 29.97 37.03 29.25 10.71 146.20 142 98 64.90 271.00 271.00 81.02 99.09 27.74 22.50 215.00 E 20 Vendor TWISS ANALYTICAL LABORATORIES TYCO INTEGRATED SECURITY Public Works -Water DEPARTMENT OF REVENUE -WIRES ENVIRONMENTAL RESOURCE ASSN NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP SUPP ADVANCED TRAVEL Stmwtr Mgt Trng -Freed ANGELES MILLWORK LUMBER CO CLOTHING APPAREL CLOTHING APPAREL BUILDERS SUPPLIES BUILDER'S SUPPLIES APWA WASHINGTON STATE CHAPTER EDUCATIONAL SERVICES CANON USA, INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES EDGE ANALYTICAL ENVIRONMENTAL RESOURCE ASSN FEDERAL EXPRESS CORP HACH COMPANY HARTNAGEL BUILDING SUPPLY INC City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description Account Number TESTI NG&CALIBRATI ON SERVI 402 7380 534.41 -50 SECURITY,FIRE,SAFETY SERV 402 7380 534.41 -50 Water Division Total: Public Works -Water Department Total: Water Fund Fund Total: Excise Tax Return -Feb CHEMICAL LAB EQUIP SUPP RENTAULEASE EQUIPMENT Network Services Network Services Network Services 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B 03 -08 a/c 3605650365696B 03 -02 a/c 3604170591196B 03 -02 a/c 3604170190080B 03 -05 a/c 3604529911834B Excise Tax Return -Feb TESTING &CALIBRATION SERVI CHEMICAL LAB EQUIP SUPP Shipping Chgs TESTING &CALIBRATION SERVI HARDWARE,AND ALLIED ITEMS 403 0000 237.00 -00 403 0000 237.00 -00 403 0000 237.00 -00 Division Total: Department Total: 403 7480 535.43 -10 403 7480 535.31 -01 403 7480 535.31 -01 403 7480 535.31 -20 403 7480 535.31 -20 403 7480 535.43 -10 403 7480 535.41 -50 403 7480 535.42 -12 403 7480 535.42 -12 403 7480 535.42 -12 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 -7480- 535.49 -50 403 7480 -535 41 -50 403 7480 535.41 -50 403 -7480- 535.42 -10 403 7480 535.31 -01 403 7480 535.31 -01 ROAD /HWY MAT NONASPHALTIC 403 7480 535.31 -20 SUPPLIES 403 7480 535.35 -01 LINCOLN INDUSTRIAL CORP METALS,BARS,PLATES,RODS 403 -7480- 535.31 -20 METALS,BARS,PLATES,RODS 403 7480 535.41 -50 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP SUPP 403- 7480 535.31 -01 O'REILLY AUTO PARTS MACHINERY HEAVY HRDWARE 403 7480 535.31 -01 Page 17 Date 4/10/2013 Invoice Amount 215.00 1,197.73 $37,612.09 $37,612.09 $47,311.84 207.84 -34.53 -3.92 $169.39 $169.39 185.99 60.66 84.67 167.80 357.72 65.00 174.64 1,459.48 1,459.48 1,459.48 1.94 1.68 0.96 5.91 44.41 22.20 41.76 41.76 43.50 84.78 13, 342.81 404.00 445.55 28.54 209.16 39.41 34.34 79.66 15.51 205.96 50.56 12.99 E -21 OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC PETTIT OIL COMPANY PORT ANGELES CITY TREASURER PUD #1 OF CLALLAM COUNTY SOUND PUBLISHING INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY UNIT PROCESS COMPANY VERIZON WIRELESS Public Works- WW /Stormw DEPARTMENT OF REVENUE -WIRES ECANOPY CAPACITY PROVISIONING INC CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Vendor Description OLYMPIC PARTY CUSTODIAL SUPPLIE: PAPER PLASTIC DISPOSABL OFFICE SUPPLIES, GENERAL SUPPLIES RENTAULEASE EQUIPMENT FUEL,OIL,GREASE, LUBES Postage -Young Prepaid Cell -Freed Postage -Young Masters Rd COMMUNICATIONS /MEDIA SERV 403 7480 535.42 -10 FASTENERS, FASTENING DEVS 403 7480 535.31 -20 HARDWARE,AND ALLIED ITEMS 403 7480 535.35 -01 PAINTING EQUIPMENT ACC 403 7480 535.35 -01 HAND TOOLS ,POW &NON POWER 403-7480-535.35-01 FIRST AID SAFETY EQUIP. SHOES AND BOOTS SHOES AND BOOTS HARDWARE,AND ALLIED ITEMS JANITORIAL SUPPLIES OFFICE SUPPLIES, GENERAL CHEMICAL LAB EQUIP SUPP FIRST AID SAFETY EQUIP. HARDWARE,AND ALLIED ITEMS HARDWARE,AND ALLIED ITEMS PLUMBING EQUIP FIXT,SUPP PUMPS ACCESSORIES 02 -22 a/c 571136182 -00004 02 -28 a/c 271138138 -00006 Wastewater Public Works -WW /Stormwtr Wastewater Fund Excise Tax Return -Feb HARDWARE,AND ALLIED ITEMS Network Services Network Services Network Services 03 -14 A/C 3604570968343B 03 -14 A/C 3604571535571B 03 -14 NC 3604570831558B 03 -14 A/C 3604576684085B Page 18 Account Number 403 7480 535.31 -01 403 7480 535.31 -01 403 7480 535.31 -01 403 7480 535.41 -50 403 7480 535.32 -11 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 -535 47 -10 403 7480 535.31 -01 403 7480 535.31 -01 403 7480 535.31 -01 403 7480 535.31 -01 403 7480 535.31 -01 403 7480 535.31 -01 403 7480 535.31 -01 403 7480- 535.31 -01 403 7480 535.35 -01 403 7480 535.35 -01 403 7480 535.31 -20 403 7480 535.31 -20 403 7480 535.42 -10 403 7480 535.42 -10 Division Total: Department Total: Fund Total: 404 0000 237.00 -00 404 0000 237.00 -00 Division Total: Department Total: 404 7580 537.42 -12 404 7580 537.42 -12 404 7580 537.42 -12 404 7580 537.42 -10 404 7580 537.42 -10 404 7580 -537 42 -10 404 7580 537.42 -10 Date 4/10/2013 Invoice Amount 237.11 179.35 17.15 61.73 1,919.26 17.40 32.52 17.40 426.38 344.05 36.62 15.10 12.65 25.32 70.29 150.00 134.31 35.35 155.43 16.19 6.08 81.89 0.51 86.46 27.35 2,128.44 61.54 51.03 $26,979.22 $26,979.22 $27,148.61 14.59 -40.57 $25.98 $25.98 117.18 117.18 117.18 0.97 0.84 0.48 2.96 E -22 Vendor CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES ECANOPY OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC PORT ANGELES CITY TREASURER SOUND PUBLISHING INC SWAIN'S GENERAL STORE INC WE PROMOTE YOU Public Works -Solid Waste DEPARTMENT OF REVENUE -WIRES ANGELES CONCRETE PRODUCTS CAPACITY PROVISIONING INC CENTURYLINK -QWEST CLALLAM CNTY SOLID WASTE DEPT DEPARTMENT OF REVENUE -WIRES City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description Account Number 03 -14 A/C 3604570411199B 404 7580 537.42 -10 03 -16 A/C 206T359336570B 404 7580 537.42 -10 Excise Tax Return -Feb 404 7580 537.49 -50 HARDWARE,AND ALLIED ITEMS 404 7580 537.31 -20 SUPPLIES 404 7580 537.31 -01 SUPPLIES 404 7580 537.31 -01 Home Show Booth Freilich 404 7580 537.44 -10 COMMUNICATIONS /MEDIA SERV 404 7580 537.44 -10 SHOES AND BOOTS 404 7580 537.31 -01 SUPPLIES 404 7580 537.31 -20 COMMUNICATIONS /MEDIA SERV 404 7580 537.44 -10 Solid Waste Collections Division Total: Public Works -Solid Waste Department Total: Solid Waste- Collections Fund Total: Excise Tax Return -Feb 405 0000 237.00 -00 Excise Tax Return -Feb 405- 0000 237.10 -00 Division Total: Department Total: ROAD /HWY MAT NONASPHALTIC 405 7538 537.49 -90 ROAD /HWY MAT NONASPHALTIC 405 7538 537.49 -90 Network Services Network Services Network Services 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 A/C 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B BLDG CONSTRUC SERVICES Excise Tax Return -Feb LAKESIDE INDUSTRIES INC BUILDING MAINT &REPAIR SER N C MACHINERY CO RENTAULEASE EQUIPMENT PEN PRINT INC SUPPLIES SOUND PUBLISHING INC COMMUNICATIONS /MEDIA SERV Public Works -Solid Waste SW Transfer Station EDGE ANALYTICAL TESTING &CALIBRATION SERVI HERRERA ENVIRONMENTAL CONSULTAP ENGINEERING SERVICES Public Works -Solid Waste Solid Waste- Landfill Public Works -Solid Waste Solid Waste LF/Trf Stn DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Feb Page 19 405 7538 537.42 -12 405 7538 537.42 -12 405- 7538 537.42 -12 405 7538 537.42 -10 405 7538 537.42 -10 405 7538 537.42 -10 405 7538 537.42 -10 405 7538 537.42 -10 405 7538 537.42 -10 405 7538 537.49 -90 405 7538 537.49 -50 405 7538 537.49 -90 405 7538 594.64 -10 405 7538 537.44 -10 405 7538 537.44 -10 Division Total: 405 7585 537.41 -50 405 7585 537.41 -50 Division Total: Department Total: Fund Total: 406 0000 237.00 -00 Date 4/10/2013 Invoice Amount 22 21 11.10 10, 949.55 523.52 33.48 8.56 33.08 43.92 75.74 68.06 1,107.22 $13,233.23 $13,233.23 $13,207.25 12.27 68.71 $80.98 $80.98 563.68 878.04 202.03 202.03 202.03 0.97 0.84 0.48 2.96 22.21 11.10 3,333.16 20,897.11 101.50 2,215.70 69.38 168.00 $28,871.22 256.80 26,092.39 $26,349.19 $55,220.41 $55,301.39 4.86 E -23 Vendor CENTURYLINK -QWEST 03 -14 NC 3604570968343B 03 -14 A/C 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B OFFICE DEPOT PAPER (OFFICE,PRINT SHOP) Public Works -WW /Stormy Stormwater Public Works -WW /Stormwtr Stormwater Fund PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE BLUMENTHAL UNIFORMS EQUIP CLOTHING APPAREL CLOTHING APPAREL 03 -14 NC 3604570968343B 03 -14 A/C 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 A/C 206T359336570B EDUCATIONAL SERVICES Medic I Advisory CPR CLASS 3/26/13 ENGINEERING SERVICES INSTALL PRIVACY VINYL EDUCATIONAL SERVICES EDUCATIONAL SERVICES EDUCATIONAL SERVICES PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SYSTEMS DESIGN WEST, LLC FINANCIAL SERVICES ZOLL MEDICAL CORPORATION ELECTRODES THERMAL PAPER Fire Department Medic I Fire Department Medic I Utility CASCADIA LAW GROUP CONSULTING SERVICES CENTURYLINK -QWEST CHURCH, JEREMY CLALLAM CNTY EMS CORDERY, SHARON GE HEALTHCARE SERVICES Miller Signs MOROZ, JAMES Description City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Page 20 Account Number Division Total: Department Total: 406 7412- 538.42 -10 406 7412- 538.42 -10 406 7412- 538.42 -10 406 7412- 538.42 -10 406 7412- 538.42 -10 406 7412- 538.42 -10 406 7412- 538.31 -01 Division Total: Department Total: Fund Total: 409 0000 237.00 -00 409 0000 237.00 -00 Division Total: Department Total: 409 6025 526.20 -80 409 6025 526.20 -80 409 6025 526.42 -10 409 6025 526.42 -10 409 6025 526.42 -10 409 6025 526.42 -10 409 6025 526.42 -10 409 6025 526.42 -10 409 6025 526.31 -08 409 6025 526.41 -50 409 6025 526.31 -08 409 6025 526.41 -50 409 6025 526.31 -01 409 6025 526.31 -08 409 6025 526.31 -08 409 6025 526.31 -08 409 6025 526.31 -02 409 6025 526.31 -02 409 6025 526.31 -13 409 6025 526.41 -50 409 6025 526.31 -02 409 6025 526.31 -02 Division Total: Department Total: Fund Total: 413- 7481 535.41 -50 Date* 4/10/2013 Invoice Amount $4.86 $4.86 0.49 0.42 0.24 1.48 11.10 5.55 170.47 $189.75 $189.75 $194.61 -26.34 -35.28 $61.62 $61.62 48.17 33.54 2.92 2.52 1.43 8.87 66.62 33.29 400.00 600.00 50.00 276.43 238 48 400.00 200.00 200 00 305.29 455.18 34.54 2,376.05 146.23 42.67 $5,922.23 $5,922.23 $5,860.61 7,196 00 E -24 Vendor INTEGRAL CONSULTING, INC Public Works- WW /Stormw ALL WEATHER HEATING COOLING ALPHA BUILDER CORPORATION CAPACITY PROVISIONING INC CENTURYLINK -QWEST GLASS SERVICES CO INC BARBARA WILSON ERIC MUNGER GARY ST LUISE II KRISTINA ROBINSON MICHAEL ROWLAND SHARON PALMER PENINSULA HEAT INC Public Works Electric CAPACITY PROVISIONING INC PUD #1 OF CLALLAM COUNTY Public Works- Electric OLYMPIC LAUNDRY DRY CLEANERS SCHWEITZER ENGINEERING LABS Public Works- Electric City of Port City Council Expe From: 3/23/2013 Description CONSULTING SERVICES Wastewater Remediation Public Works -WW /Stormwtr Harbor Clean Up CITY REBATE CITY REBATE CITY REBATE Network Services Network Services Network Services 03 -14 A/C 3604570968343B 03 -14 A/C 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE Conservation Public Works- Electric Conservation Network Services Network Services Network Services Network Services Network Services Network Services Power Supply 1 Telecommunications Public Works- Electric Telecommunications Fund OLYMPIC LAUNDRY ELECTRICA ELECTRICAL EQUIP SUPPLY Electric Projects Public Works- Electric Page 21 Angeles nditure Report To: 4/5/2013 Account Number 413 7481 535.41 -50 Division Total: Department Total: Fund Total: 421 7121 533.49 -86 421 -7121- 533.49 -86 421 7121- 533.49 -86 421 7121- 533.42 -12 421 7121- 533.42 -12 421 7121 533.42 -12 421 7121- 533.42 -10 421 7121 533.42 -10 421 7121- 533.42 -10 421 7121- 533.42 -10 421 7121- 533.42 -10 421 -7121- 533.42 -10 421 7121 533.49 -86 421 7121- 533.49 -86 421 7121 533.49 -86 421 7121 533.49 -86 421 7121- 533.49 -86 421 -7121- 533.49 -86 421 7121 533.49 -86 421 7121- 533.49 -86 Division Total: Department Total: Fund Total: 431 7130 -538 41 -50 431 7130 538.41 -50 431 7130 538.41 -50 431 7130- 538.42 -12 431 7130- 538.42 -12 431 7130 538.42 -12 431 7130- 538.47 -10 Division Total: Department Total: Fund Total: 451 7188- 594.65 -10 451 7188- 594.65 -10 Division Total: Department Total: Date 4/10/2013 Invoice Amount 15,276.13 $22,472.13 $22,472.13 $22,472.13 1,500.00 1,500.00 1,500.00 315.00 315.00 315.00 0.49 0.42 0.24 1.48 11.10 5.60 2,527.02 50.00 50.00 50.00 50.00 50.00 50.00 500.00 $8,791.35 $8,791.35 $8,791.35 2,365.28 2,365.28 2,365.28 5,282.02 5,282.02 5,282.03 13.16 $22,955.07 $22,955.07 $22,955.07 9,766.84 661.44 $10,428.28 $10,428.28 E -25 Vendor ALLDATA HDR ENGINEERING, INC Public Works -Water BROWN AND CALDWELL CONLEY ENGINEERING, INC DAILY JOURNAL OF COMMERCE Public Works- WW /Stormw BAXTER AUTO PARTS #15 H R PARTS EQUIPMENT INC MOTOR TRUCKS INC NAPA AUTO PARTS PETTIT OIL COMPANY PORT ANGELES TIRE FACTORY PR DIAMOND PRODUCTS, INC SEATTLE AUTOMOTIVE DISTRIBUTING SIRENNET COM SOLID WASTE SYSTEMS, INC SUNSET DO -IT BEST HARDWARE WESTERN PETERBILT INC WURTH USA INC City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description Electric Utility CIP CONSULTING SERVICES Water Projects Public Works -Water Water Utility CIP CONSULTING SERVICES CONSULTING SERVICES COMMUNICATIONS /MEDIA SERV Wastewater Projects Public Works -WW /Stormwtr WasteWater Utility CIP RENTAULEASE EQUIPMENT AUTO TRUCK MAINT. ITEMS HOSES, ALL KINDS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK ACCESSORIES AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK ACCESSORIES AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT. ITEMS FUEL,OIL,GREASE, LUBES FUEL,OIL,GREASE, LUBES FUEL,OIL,GREASE, LUBES AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK ACCESSORIES HOSES, ALL KINDS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS JANITORIAL SUPPLIES Page 22 Account Number Fund Total: 452 7388 594.65 -10 Division Total: 453 7488 594.41 -50 453 7488 594.65 -10 453 7488 594.44 -10 Division Total: Department Total: Fund Total: 501 0000 237.00 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 -141 20 -00 501 0000 141.20 -00 501 0000 141.20 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 237.00 -00 501 0000 141.40 -00 501 0000 237.00 -00 501 0000 141.40 -00 501 0000 -141 40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 Date* 4/10/2013 Invoice Amount $10,428.28 12,930.55 $12,930.55 Department Total: $12,930.55 Fund Total: $12,930.55 892.58 10,437.50 281.40 $11,611.48 $11,611.48 $11,611.48 -9.24 55.33 5.40 20.55 115.85 62.34 61.96 15.85 15.85 7.53 103.39 19.48 51.70 13.55 36.21 4.61 6.09 8,039.22 3,582.17 1,064.49 960.79 432.74 -21.34 151.35 -20.44 2,146.86 321.90 43.86 170.82 255.50 178.39 E 26 Vendor ALLDATA ANGELES MILLWORK LUMBER CO ARAMARK BAXTER AUTO PARTS #15 CAPACITY PROVISIONING INC CENTURYLINK -QWEST EVERGREEN COLLSN /RADIATOR RPR EVERGREEN TOWING HEARTLINE LES SCHWAB TIRE CENTER LINCOLN INDUSTRIAL CORP MOTOR TRUCKS INC N C MACHINERY CO NAPA AUTO PARTS O'REILLY AUTO PARTS PACIFIC ENVIRONMENTAL SVCS CO PETTIT OIL COMPANY PORT ANGELES CITY TREASURER PORT ANGELES TIRE FACTORY Description City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 RENTAULEASE EQUIPMENT AUTO TRUCK MAINT. ITEMS LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV AUTO TRUCK MAINT. ITEMS Network Services Network Services Network Services 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 A/C 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS EXTERNAL LABOR SERVICES METALS, BARS,PLATES,RODS AUTO TRUCK ACCESSORIES EXTERNAL LABOR SERVICES AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS ENVIRONMENTAL &ECOLOG ICAL FUEL,OIL,GREASE, LUBES FUEL,OIL,GREASE, LUBES Switch Guards McBnde Stop Watch McBride License Veh- 1260 McBride AUTO TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES BELTS AND BELTING EXTERNAL LABOR SERVICES AUTO TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES Page 23 Account Number Division Total: Department Total: 501 7630 548.48 -02 501 7630 548.34 -02 501 7630 548.49 -90 501 7630 548.49 -90 501 7630 548.34 -02 501 7630 548.42 -12 501 7630 548.42 -12 501 7630 548.42 -12 501 7630 548.42 -10 501 7630 548.42 -10 501 7630 548.42 -10 501 7630 548.42 -10 501 7630 548.42 -10 501 7630 548.42 -10 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630- 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.49 -90 501 7630 548.32 -13 501 7630 548.32 -13 501 7630 548.31 -01 501 7630 548.35 -01 501 7630 594.64 -10 501 7630 548.34 -02 501 7630 548.34 -02 501 7630- 548.34 -02 501 7630- 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 Date 4/10/2013 Invoice Amount $17,892.76 $17,892.76 119.24 13.80 17.00 17.00 9.77 33.48 33.48 33.48 1.70 1.47 0.84 5.17 38.86 19.42 75.88 189.70 266.56 108.35 527.26 797.13 387.17 174.67 6.59 350.75 212.76 735.57 550.00 1,155.18 870.79 4.34 11.79 35.25 193.53 262.81 52.80 104.42 15.30 87 86 272.63 247.64 E -27 Vendor PORT ANGELES TIRE FACTORY PR DIAMOND PRODUCTS, INC PRICE FORD LINCOLN RUDDELL AUTO MALL RUDY'S AUTOMOTIVE SIRENNET COM SME CORPORATION SOUND PUBLISHING INC VALLEY FREIGHTLINER INC WURTH USA INC Public Works -Equip Svcs DEPARTMENT OF REVENUE -WIRES CAPACITY PROVISIONING INC CENTURYLINK -QWEST SHARED SOLUTIONS SVCS, INC SUNGARD PUBLIC SECTOR Finance Department ANGELES COMMUNICATIONS INC ANGELES MILLWORK LUMBER CO HARTNAGEL BUILDING SUPPLY INC Finance Department City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description EXTERNAL LABOR SERVICES AUTO TRUCK MAINT ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO TRUCK MAINT ITEMS EXTERNAL LABOR SERVICES AUTO TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO TRUCK MAINT. ITEMS AUTO SHOP EQUIPMENT SUP COMMUNICATIONS /MEDIA SERV AUTO TRUCK ACCESSORIES AUTO TRUCK MAINT. ITEMS Equipment Services Public Works -Equip Svcs Equipment Services Excise Tax Return -Feb Network Services Network Services Network Services 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 A/C 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B DATA PROC SERV &SOFTWARE TRAVEL COST PR TRAINING Information Technologies REWIRING IT AREA LUMBER& RELATED PRODUCTS SALE SURPLUS /OBSOLETE IT Capital Projects Page 24 Account Number 501 7630 548.34 -02 501 7630 548.34 -02 501 7630- 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.35 -01 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501- 7630- 548.34 -02 501 7630- 548.34 -02 501 7630 548.34 -02 501 7630 548.31 -01 501 7630 548.44 -10 501 7630 548.34 -02 501 7630 548.35 -01 Division Total: Department Total: Fund Total: 502 0000 237.00 -00 Division Total: Department Total: 502 2081 518.42 -12 502 2081 518.42 -12 502 2081 518.42 -12 502 2081 518.42 -10 502 2081 518.42 -10 502 2081 518.42 -10 502 2081 518.42 -10 502 2081 518.42 -10 502 2081 518.42 -10 502 2081 518.48 -02 502 2081 518.43 -15 Division Total: 502 2082 594.65 -10 502 2082 594.65 -10 502 2082 594.65 -10 Division Total: Date 4/10/2013 Invoice Amount 72.66 42.79 81.79 30.30 16.78 61.74 275.34 75.48 156.77 75.45 273.17 1,009.31 286.83 344.96 480.55 263.76 1,160.96 41.08 60.24 140.81 $12,566.69 $12,566.69 $30,459.45 550.71 $550.71 $550.71 100.00 100.00 100.00 2.18 1.92 1.07 6.65 49.97 24.97 13,073.82 321.98 $13,782.56 276.31 125.22 48.73 $450.26 E -28 Vendor AWC EMPLOYEE BENEFITS TRUST NW ADMIN TRANSFER ACCT Self Insurance CENTURYLINK -QWEST Economic Development AWC EMPLOYEE BENEFITS TRUST City of Port Angeles City Council Expenditure Report From: 3/23/2013 To: 4/5/2013 Description Finance Department Information Technology Med DenNis Premiums LT Disability L1 MedNis Premiums REIMBURSE MEDICARE -MARCH Disability Board -March REIMBURSE MEDICARE -MARCH REIMBURSE MEDICARE -MARCH Disability Board -March REIMBURSE MEDICARE -MARCH Disability Board -March REIMBURSE MEDICARE -MARCH Disability Board -March REIMBURSE MEDICARE -MARCH Disability Board -March REIMBURSE MEDICARE -MARCH Disability Board -March REIMBURSE MEDICARE -MARCH Disability Board -March S /NS/WT RETIREES REIMBURSE MEDICARE -MARCH Disability Board -March REIMBURSE MEDICARE -MARCH Other Insurance Programs Self Insurance Self Insurance Fund 03 -14 A/C 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 NC 3604576684085B 03 -14 NC 3604570411199B 03 -16 NC 206T359336570B Archaeologist Economic Development Cultural Resources Retiree Premiums REIMBURSE MEDICARE -MARCH REIMBURSE MEDICARE -MARCH Disability Board -March Page 25 Account Number Department Total: Fund Total: 503 1631- 517.46 -30 503 1631- 517.46 -31 503 -1631- 517.46 -34 503 1631- 517.46 -35 503 1631- 517.46 -35 503 1631- 517.46 -35 503 1631- 517.46 -35 503 1631- 517.46 -35 503 1631- 517.46 -35 503 1631- 517.46 -35 503 -1631- 517.46 -35 503 1631- 517.46 -35 503 1631- 517.46 -35 503 1631- 517.46 -35 503 1631- 517.46 -35 503 1631- 517.46 -35 503 1631- 517.46 -35 503 1631- 517.46 -35 503 -1631- 517.46 -33 503 1631- 517.46 -34 503 1631- 517.46 -35 503 -1631- 517.46 -35 503 1631- 517.46 -35 Division Total: Department Total: Fund Total: 504 1512- 558.42 -10 504 1512- 558.42 -10 504 1512- 558.42 -10 504 1512- 558.42 -10 504 1512- 558.42 -10 504 1512- 558.42 -10 Division Total: Department Total: Fund Total: 602 6221 517.46 -35 602 6221 517.46 -35 602 -6221 -517 46 -35 602 6221 517.46 -35 Invoice Amount $14,232.82 $14,783.53 251,873.64 4,132.58 10,873.39 115.40 20.00 104.90 545.90 133.49 104.90 34.86 104.90 130.63 104.90 199.04 104.90 139.32 104.90 580.00 75, 692.25 9,019.00 103.90 13.06 104.90 $354,340.76 $354,340.76 $354,340.76 0.24 0.21 0.12 0.74 5.55 2.77 $9.63 $9.63 $9.63 4,011.32 104.90 104.90 143.99 E -29 Date 4/10/2013 Vendor Fireman's Pension CANON USA, INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST UNITED PARCEL SERVICE Esther Webster /Fine Arts OLYMPIC COMMUNITY ACTION PRGMS AFLAC ASSOCIATION OF WASHINGTON CITIES EMPLOYEES ASSOCIATION GUARANTEED EDUCATION TUITION LEOFF OFFICE OF SUPPORT ENFORCEMENT PERS TEAMSTERS LOCAL 589 UNITED WAY (PAYROLL) US DEPARTMENT OF EDUCATION VOLUNTEER FIRE ASSOCIATION Totals for check period City of Port City Council Expe From: 3/23/2013 Description REIMBURSE MEDICARE -MARCH Fireman's Pension Fireman's Pension Firemen's Pension OFFICE MACHINES ACCESS Network Services 03 -14 NC 3604570968343B 03 -14 NC 3604571535571B 03 -14 NC 3604570831558B 03 -14 A/C 3604576684085B 03 -14 A/C 3604570411199B 03 -16 A/C 206T359336570B COMMUNICATIONS /MEDIA SERV Shipping Chgs Esther Webster /Fine Arts Esther Webster /Fine Arts Esther Webster Fund PASS THE BUCK DISTRIBUTIO Util Vol Contrib Program AFLAC SUPP INSURANCE AWC SUPP LIFE INS PAYROLL SUMMARY PAYROLL SUMMARY P/R Deductions pe 03 -17 P/R Deductions pe 03 -17 P/R Deductions pe 03 P/R Deductions pe 03 -17 P/R Deductions pe 03 -17 P/R Deductions pe 03 -17 P/R Deductions pe 03 -17 PAYROLL SUMMARY P/R Deductions pe 03 -17 PAYROLL SUMMARY Page 26 Angeles nditure Report To: 4/5/2013 Account Number 602 6221 517.46 -35 Division Total: Department Total: Fund Total: 652 8630 575.45 -31 652 8630 575.42 -12 652- 8630 575.42 -10 652- 8630 575.42 -10 652- 8630 575.42 -10 652- 8630 575.42 -10 652- 8630 575.42 -10 652- 8630 575.42 -10 652 8630 575.42 -10 652 8630 575.42 -10 Division Total: Department Total: Fund Total: 657- 0000 239.91 -00 Division Total: Department Total: Fund Total: 920 0000 231.53 -10 920 0000 231.53 -30 920 0000 231.55 -30 920 0000 231.56 -95 920 0000 231.51 -21 920 0000 231.56 -20 920 0000 231.56 -20 920 0000 231.51 -10 920 0000 231.51 -11 920 0000 231.51 -12 920 0000 231.54 -10 920 0000 -231 56 -10 920 0000 231.56 -30 920 0000 231.55 -20 Division Total: Department Total: Payroll Clearing Fund Total: Date 4/10/2013 Invoice Amount 104.90 $4,470.01 $4,470.01 $4,470.01 16.23 202.03 0.73 0.63 0.36 2.22 16.66 8.32 48.29 12.24 $307.71 $307.71 $307.71 2,857.87 $2,857.87 $2,857.87 $2,857.87 1,374.60 354.10 525.00 263.50 22,894.85 670.09 169 85 1,704.12 11,152.94 39,967.64 3,533.00 598.46 76.19 19.00 $83,303.34 $83,303.34 $83,303.34 From 3/23/2013 To: 4/5/2013 $3,600,630.47 E -30 Date: April 16, 2013 To: CITY COUNCIL p OR I A NGELES W A S H I N G T O N U.S.A. CITY COUNCIL From: Nathan A. West, Director Community and Economic Development Department Subject: Washington State Recreation Conservation Office (RCO) Aquatic Lands Enhancement Account (ALEA)- Grant Acceptance and Agreement for the WTIP Project TR02 -2003 Summary: The City has received a grant for $302,400 from Washington State RCO. Action is required to proceed with acceptance of the grant. Recommendation: Council should take the following actions: 1) Accept the Grant Award and 2) Authorize the City Manager to sign the grant documents and make minor modifications as necessary to the grant agreement. Background /Analysis: The City has been awarded a $302,400 grant for the West End Park phase II of the Waterfront Development Project. Because this is authorization to receive money for a Council approved project, this item has been placed on the consent agenda. As with all Washington State grant opportunities, the grant requires a contract to be signed by the City. The grant also requires a 50% match which is more than covered by budgeted construction and design costs. The Grant, as well as the matching funds, may cover already incurred and future design and construction costs associated with the West End Park. Staff recommends that Council accept the grant approving the Recreation Conservation Office Aquatic Lands Enhancement Account Contract Agreement and authorize the City Manager to make minor modifications if necessary. WASHINGTON STATE Recreation and Conservation Office ALEA Project Agreement Aquatic Lands Enhancement Acct Project Sponsor: City of Port Angeles Project Number: 10 1618D Project Title: Port Angeles Waterfront Park Phase I Approval Date: 11/29/2012 A. PARTIES OF THE AGREEMENT This project grant Agreement (Agreement) is entered into between the State of Washington by and through the Recreation and Conservation Funding Board (RCFB) and the Recreation and Conservation Office, P 0 Box 40917, Olympia, Washington 98504 -0917 and City of Port Angeles (sponsor), PO Box 1150, Port Angeles, WA 98362 and shall be binding on the agents and all persons acting by or through the parties B. PURPOSE OF AGREEMENT This Agreement sets out the terms and conditions by which a grant is made from the Aquatic Lands Enhancement Acct of the State of Washington The grant is administered by the Recreation and Conservation Office (RCO) to the sponsor for the project named above C. DESCRIPTION OF PROJECT The City of Port Angeles will develop a 2 4 acre park located on the waterfront in the downtown area This park will be developed as passive use open space to support activities such as walking, biking, kite flying, picnicking, dog walking, fishing, beachcombing, as well as non motonzed boat launching The developed park will consist of a 16 mile segment of the Olympic Discovery Trail, the creation of two small natural beaches protected by rip rap jetties ("Rock Drift Sills informational kiosk and signage, native plantings along the shoreline, benches and lighting, and formal landscaping throughout the property to include grass and trees In addition, paved and pervious surface pathways will be built to connect all park features and provide access to adjacent public areas The scope of this project does not include the existing pier D. PERIOD OF PERFORMANCE The project reimbursement period shall begin on March 31, 2013 and end on November 30, 2016. No expenditure made before or after this period is eligible for reimbursement unless incorporated by wntten amendment into this Agreement or specifically provided for by RCFB and /or SRFB policy or WAC Requests for time extensions are to be made at least 60 days before the Agreement end date If the request is made after the Agreement end date, the time extension will be denied The sponsor has obligations beyond this penod of performance as described in Section E E. ON GOING OBLIGATION For development projects the project sponsor's on -going obligations shall be in perpetuity and shall survive the completion /termination of this project agreement unless otherwise identified in the agreement or as approved by the funding board It is the intent of the funding board's conversion policy (see section 23) that all areas developed with funding assistance remain in the public domain in perpetuity F. PROJECT FUNDING The total grant award provided by the funding board for this project shall not exceed $302,400 00 The funding board shall not pay any amount beyond that approved for grant funding of the project and within the funding board's percentage as identified below The sponsor shall be responsible for all total project costs that exceed this amount The contribution by the sponsor toward work on this project at a minimum shall be as indicated below: Percentage Dollar Amount RCFB Aquatic Lands Enhancement Acct 50 00% $302,400 00 Project Sponsor 50 00% $302,400 00 Total Project Cost 100 00% $604,800 00 ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic Lanrik'Fnhe'ement Acct Page 1 of 16 G. RIGHTS AND OBLIGATIONS All rights and obligations of the parties to this Agreement are subject to this Agreement and its attachments, as now existing or hereafter amended, including the sponsor's application, eligible scope activities, project milestones, and the Standard Terms and Conditions of the protect Agreement, all of which are incorporated herein Except as provided herein, no amendment/deletions of any of the terms or conditions of this Agreement will be effective unless provided in writing All such amendment/deletions must be signed by both parties except the RCO director may unilaterally make amendments to extend the penod of performance Period of performance extensions need only be signed by RCO's director or designee H. COMPLIANCE WITH APPLICABLE STATUTES, RULES, AND RCFB SRFB POLICIES This agreement is governed by, and the sponsor shall comply with, all applicable state and federal laws and regulations, including Chapter 79 105 150 RCW, Chapter 286 WAC, and published agency policies, which are incorporated herein by this reference as if fully set forth I. SPECIAL CONDITIONS At the signing of this Agreement, the City of Port Angeles' lease of the project property does not satisfy RCO's requirements for Control and Tenure. The City's Lease with Washington Department of Natural Resources (DNR #22- 081288, terminating June 30, 2022) does not include the entire project property, nor extend through 2041 Therefore, as conditions of this agreement, a) The City of Port Angeles will not begin construction of the park, nor be reimbursed by RCO for eligible project expenses, until its current lease is amended to secure Control and Tenure of the entire project property including the footprint of the planned rock drift sills b) Furthermore, after the current lease is amended and prior to June 30 2021, the City of Port Angeles agrees to seek (and subsiquently obtain) a new lease or a lease extension with DNR that satisfies RCO's policy for sponsor Control and Tenure of funded projects Any new lease, or lease extension must have a termination date of November 30, 2041 or later The City of Port Angeles may seek and obtain another instrument that satisfies RCO's Control and Tenure policies Any such instrument must also have a termination date of November 30, 2041 or later If sponsor fails to satisfy these Special Conditions, the City of Port Angeles is responsible for satisfying the conversion replacement requirements established by the Recreation and Conservation Funding Board, per Section E Ongoing Obligation, of the project agreement and Section 23 Restrictions on Conversion of Real Property and /or Facilities to Other Uses of the Standard Terms and Conditions J. FEDERAL FUND INFORMATION (none) K. PROJECT GRANT AGREEMENT REPRESENTATIVE All wntten communications and notices under this Agreement will be addressed and sent to at least the mail address or the email address listed below if not both: Proiect Contact RCFB Name Roberta Korcz Recreation and Conservation Office Title Assistant Planner Natural Resources Building Address PO Box 1150 PO Box 40917 Port Angeles, WA 98362 Olympia, Washington 98504 -0917 Email rkorcz ©cityofpa us These addresses shall be effective until receipt by one party from the other of a written notice of any change L. ENTIRE AGREEMENT This Agreement, with all amendments and attachments, constitutes the entire Agreement of the parties No other understandings, oral or otherwise, regarding this Agreement shall exist or bind any of the parties ALEA Protect Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic LandkEnhe'ment Acct Page 2 of 16 M. EFFECTIVE DATE This Agreement, for project 10- 1618D, shall be subject to the written approval of the RCO's authonzed representative and shall not be effective and binding until executed by both the Sponsor and the RCO Reimbursements for eligible and allowable costs incurred within the penod of performance identified in Section D above are allowed only when this Agreement is fully executed and an original is received by RCO The sponsor /s has read, fully understands, and agrees to be bound by all terms and conditions as set forth in this Agreement, The signators listed below represent and warrant their authority to bind the parties to this Agreement City of Port Angeles By: Name: (pnnted) Title: State of Washington On behalf of the Recreation and Conservation Funding Board (RCFB) By: Date: Kaleen Cottingham Director By: Pre approved as to form /s/ Assistant Attorney General ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Date: Date: June 27, 2011 Aquatic Lanr'Fnhaement Acct Page 3 of 16 Standard Terms and Conditions of the Project Agreement Table of Contents Page SECTION 1. CITATIONS, HEADINGS AND DEFINITIONS 6 SECTION 2. PERFORMANCE BY THE SPONSOR 8 SECTION 3. ASSIGNMENT 8 SECTION 4. RESPONSIBILITY FOR PROJECT 8 SECTION 5. INDEMNIFICATION 8 SECTION 6. INDEPENDENT CAPACITY OF THE SPONSOR 8 SECTION 7. CONFLICT OF INTEREST 8 SECTION 8. ACKNOWLEDGMENT AND SIGNS 8 SECTION 9. COMPLIANCE WITH APPLICABLE LAW 9 SECTION 10. HAZARDOUS SUBSTANCES 10 SECTION 11. RECORDS 10 SECTION 12. TREATMENT OF ASSETS 10 SECTION 13. RIGHT OF INSPECTION 10 SECTION 14. STEWARDSHIP AND MONITORING 10 SECTION 15. DEBARMENT CERTIFICATION 11 SECTION 16. PROJECT FUNDING 11 SECTION 17. PROJECT REIMBURSEMENTS 11 SECTION 18. ADVANCE PAYMENTS 11 SECTION 19. RECOVERY OF PAYMENTS 12 SECTION 20. CONVENANT AGAINST CONTINGENT FEES 12 SECTION 21. PROVISIONS APPLYING TO DEVELOPMENT, RENOVATION AND RESTORATION PROJECTS 12 SECTION 22. PROVISIONS APPLYING TO ACQUISITION PROJECTS 12 SECTION 23. RESTRICTION ON CONVERSION OF REAL PROPERTY AND /OR FACILITIES TO OTHER USES 13 SECTION 24. CONSTRUCTION, OPERATION, USE AND MAINTENANCE OF ASSISTED PROJECTS 13 SECTION 25. INCOME AND INCOME USE 14 SECTION 26. PREFERENCES FOR RESIDENTS 14 ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic LanckEnhd3 ment Acct Page 4 of 16 SECTION 27. PROVISIONS RELATED TO CORPORATE (INCLUDING NONPROFIT) SPONSORS 14 SECTION 28. LIABILITY INSURANCE REQUIRMENTS FOR FIREARMS AND ARCHERY RANGE SPONSORS 14 SECTION 29. REQUIREMENTS OF THE NATIONAL PARK SERVICE 15 SECTION 30. FARMLAND PRESERVATION ACCOUNT 15 SECTION 31. ORDER OF PRECEDENCE 15 SECTION 32. AMENDMENTS 15 SECTION 33. LIMITATION OF AUTHORITY 15 SECTION 34. WAIVER OF DEFAULT 15 SECTION 35. APPLICATION REPRESENTATIONS MISREPRESENTATIONS OR INACCURACY OR BREACH 15 SECTION 36. SPECIFIC PERFORMANCE SECTION 37. TERMINATION SECTION 38. DISPUTE HEARING SECTION 39. ATTORNEYS' FEES SECTION 40. GOVERNING LAWNENUE SECTION 41. SEVERABILITY ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT 16 16 16 17 17 17 Aquatic LandkEnhaifdement Acct Page 5 of 16 WASHINGTON STATE Recreation and Conservation Office Standard Terms and Conditions of the Project Agreement Project Sponsor: City of Port Angeles Project Number: 10 -1618D Project Title: Port Angeles Waterfront Park Phase I Approval Date: 11/29/2012 SECTION 1. CITATIONS, HEADINGS AND DEFINITIONS A Any citations referencing specific documents refer to the current version at the date of project Agreement and/or any revisions in the future B. Headings used in this Agreement are for reference purposes only and shall not be considered a substantive part of this Agreement C Definitions As used throughout this Agreement, the following terms shall have the meaning set forth below acquisition -The purchase of fee or less than fee interests in real property These interests include, but are not limited to, options, nght of first refusal, conservation easements, access /trail easements, covenants, water rights, leases, and mineral rights Agreement The accord accepted by all parties to the present transaction, this Agreement, any supplemental Agreements, any amendments to this Agreement and any intergovernmental Agreements. applicant Any agency or organization that meets the qualifying standards, including deadlines, for submission of an application soliciting a grant of funds from the funding Board application The documents and other materials that an applicant submits to the RCO to support the applicant's request for grant funds, this includes materials required for the "Application" in the RCO's automated project information system, and other documents as noted on the application checklist including but not limited to legal opinions, evaluation presentations and scnpts asset Equipment purchased by the sponsor or acquired or transferred to the sponsor for the purpose of this Agreement This definition is restricted to non -fixed assets, including but not limited to vehicles, computers or machinery cognizant or oversight agency Federal agency responsible for ensunng compliance with federal audit requirements contractor Shall mean one not in the employment of the sponsor who is performing all or part of the eligible activities for this project under a separate Agreement with the sponsor. The term "contractor" and "contractors" means contractor(s) in any tier secondary sponsor one of two or more eligible organizations that sponsors a grant- funded project. Of these two sponsors, only one the primary sponsor may be the fiscal agent development The construction of or work resulting in new elements, including but not limited to structures, facilities, and /or materials to enhance outdoor recreation, salmon recovery or habitat conservation resources director The chief executive officer of the Recreation and Conservation Office or that person's designee elements, items and worktypes Components of the funded project as provided in the project descnption. funding board The board that authonzed the funds in this Agreement, either the Recreation and Conservation Funding Board (RCFB) created under chapter 79A 25 110 RCW, or the Salmon Recovery Funding Board (SRFB) created under chapter 77 85 110 RCW grantee The organizational entity or individual to which a grant (or cooperative agreement) is awarded and signatory to the Agreement which is responsible and accountable both for the use of the funds provided and for the performance of the grant- supported project or activities landowner agreement A landowner agreement is required between a SRFB project sponsor and landowner for projects located on land not owned, or otherwise controlled, by the sponsor lower tier participant refers to any sponsor receiving a federal grant through RCO Lower tier participants also refer to any grantee, subgrantee, or contractor of any grantee or subgrantee from the original sponsor funded by RCO. milestone An important event with a defined deadline for an activity related to implementation of a funded project period of performance The time period specified in the Agreement, under Section D, penod of performance project The undertaking that is the subject of this Agreement and that is, or may be, funded in whole or in part with funds administered by RCO on behalf of the funding board RCO Recreation and Conservation Office The state office that provides administrative support to the Recreation and Conservation Funding Board and Salmon Recovery Funding Board RCO includes the director and staff, created by Chapters 79A 25 110 and 79A 25 150 RCW and charged with administering this Agreement by Chapters 77 85 110 and 79A 25 240 RCW reimbursement Payment of eligible and allowable costs that have already been paid by the sponsor per the terms of the Agreement renovation The activities intended to improve an existing site or structure in order to increase its service life or functions This does not include maintenance activities restoration Bnnging a site back to its onginal function as part of a natural ecosystem or improving the ecological functionality of a site sponsor The eligible applicant who has been awarded a grant of funds and is bound by this executed Agreement, includes its officers, employees, agents and successors subgrantee The term subgrantee means the govemment or other legal entity to which a subgrant is awarded and which is accountable to the grantee for the use of the funds provided ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic Lan FnhaiEement Acct Page 6 of 16 SECTION 2. PERFORMANCE BY THE SPONSOR The sponsor, and secondary sponsor where applicable, shall undertake the project as described in this Agreement, post evaluation summary, the sponsor's application, and in accordance with the sponsor's proposed goals and objectives described in the application or documents submitted with the application, all as finally approved by the funding board All submitted documents are incorporated by this reference as if fully set forth herein The Order of Precedence is covered in Section 31 Timely completion of the project and submission of required documents, including progress and final reports, is important Failure to meet critical milestones or complete the project, as set out in this Agreement, is a matenal breach of the Agreement SECTION 3. ASSIGNMENT Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the sponsor without prior wntten consent of the Recreation and Conservation Office SECTION 4. RESPONSIBILITY FOR PROJECT While the funding board undertakes to assist the sponsor with the project by providing a grant pursuant to this Agreement, the project itself remains the sole responsibility of the sponsor. The funding board undertakes no responsibilities to the sponsor, a secondary sponsor, or to any third party, other than as is expressly set out in this Agreement The responsibility for the implementation of the project is solely that of the sponsor, as is the responsibility for any claim or suit of any nature by any third party related in any way to the project When a project is sponsored by more than one entity, any and all sponsors are equally responsible for the project and all post completion stewardship responsibilities SECTION 5. INDEMNIFICATION To the fullest extent permitted by the law, the sponsor expressly agrees to and shall indemnify, defend and hold harmless the State and its agencies, officials, agents and employees from and against all claims, actions, costs, damages, or expenses of any nature arising out of or incident to the sponsor's or any contractor's performance or failure to perform the Agreement. Sponsor's obligation to indemnify, defend and hold harmless also includes any claim by sponsor's agents, employees, representatives or any contractor or its employees Sponsor's obligation to defend includes payment of any costs or attomeys' fees Sponsor's obligation shall not include such claims that may be caused by the sole negligence of RCO, its officials, agents, and employees If the claims or damages are caused by or result from the concurrent negligence of (a) RCO, its agents or employees and (b) the sponsor, its contractors, agents, or employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the sponsor or its contractors, agents, or employees The sponsor expressly agrees to waive his /her immunity under Title 51 RCW (as to the State, and its agencies but not as to any employee, worker or third party) to the extent required to indemnify, defend, and hold harmless the State and its agencies, officials, agents or employees SECTION 6. INDEPENDENT CAPACITY OF THE SPONSOR The sponsor and its employees or agents performing under this Agreement are not officers, employees or agents of the funding board or RCO. The sponsor will not hold itself out as nor claim to be an officer, employee or agent of RCO, a funding board or of the state of Washington, nor will the sponsor make any claim of right, privilege or benefit which would accrue to an employee under Chapters 41 06 or 28B RCW The sponsor is responsible for withholding and /or paying employment taxes, insurance, or deductions of any kind required by federal, state, and /or local laws SECTION 7. CONFLICT OF INTEREST Notwithstanding any determination by the Executive Ethics Board or other tribunal, RCO may, in its sole discretion, by wntten notice to the sponsor terminate this Agreement if it is found after due notice and examination by RCO that there is a violation of the Ethics in Public Service Act, Chapter 42 52 RCW, or any similar statute involving the sponsor in the procurement of, or performance under, this Agreement In the event this Agreement is terminated as provided above, RCO shall be entitled to pursue the same remedies against the sponsor as it could pursue in the event of a breach of the Agreement by the sponsor The nghts and remedies of RCO provided for in this clause shall not be exclusive and are in addition to any other nghts and remedies provided by law SECTION 8. ACKNOWLEDGMENT AND SIGNS A Publications The sponsor shall include language which acknowledges the funding contribution of the applicable grant program to this project in any release or other publication developed or modified for, or referring to, the project during the project period and in the future B Signs The sponsor also shall post signs or other appropriate media dunng the project period and in the future at project entrances and other locations on the project which acknowledge the applicable grant program's funding contribution, unless exempted in funding board policy or waived by the director C Ceremonies The sponsor shall notify RCO no later than two weeks before a dedication ceremony for this project The sponsor shall verbally acknowledge the applicable grant program's funding contribution at all dedication ceremonies ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic LanEnha&&ment Acct Page 7 of 16 D Federally Funded Projects When issuing statements, press releases, requests for proposals, bid solicitations, and other documents descnbing a project funded in whole or in part with federal money provided for in this grant, sponsors shall clearly state 1 The percentage of the total costs of the project that is financed with federal money 2 The dollar amount of federal funds for the project, and 3 The percentage and dollar amount of the total costs of the project that is financed by nongovernmental sources SECTION 9. COMPLIANCE WITH APPLICABLE LAW The sponsor will implement the Agreement in accordance with applicable federal, state, and local laws, regulations and RCO and funding board policies regardless of whether the sponsor is a public or non public organization. The sponsor shall comply with, and RCO is not responsible for determining compliance with, any and all applicable federal, state, and local laws, regulations, and /or policies, including, but not limited to State Environmental Policy Act, Industnal Insurance Coverage, Architectural Barners Act, permits (shoreline, Hydraulics Protect Approval, demolition), land use regulations (cntical areas ordinances, Growth Management Act); federal and state safety and health regulations (Occupational Safety and Health Administration/Washington Industnal Safety and Health Act), and Buy American Act Endangered Species For habitat restoration projects funded in part or whole with federal funds administered by the SRFB the sponsor shall not commence with cleanng of riparian trees or in -water work unless either the sponsor has complied with 50 CFR 223 203 (b)(8), limit 8 or until an Endangered Species Act consultation is finalized in writing by the National Oceanic and AtmosphencAdministration Violation of this requirement may be grounds for terminating this project Agreement This section shall not be the basis for any enforcement responsibility by RCO Nondiscrimination Laws The sponsor shall comply with all applicable federal, state, and local nondiscnmination laws and /or policies, including but not limited to the Americans with Disabilities Act, Civil Rights Act, and the Age Discrimination Act In the event of the sponsor's noncompliance or refusal to comply with any nondiscnmination law or policy, the Agreement may be rescinded, cancelled, or terminated in whole or in part, and the sponsor may be declared ineligible for further grant awards from the funding board The sponsor is responsible for any and all costs or liability arising from the sponsor's failure to so comply with applicable law Wages and Job Safety The sponsor agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety The sponsor agrees to pay the prevailing wage rate to all workers, laborers, or mechanics employed in the performance of any part of this contract if state law applies to the lands in question and the prevailing wage law applies to the work being performed The Washington State Department of Labor and lndustnes should be consulted to determine whether prevailing wage laws apply Further the sponsor agrees to comply with the provisions of the Davis -Bacon Act as required, and any other applicable federal laws Archaeological and Cultural Resources The sponsor must comply with Executive Order 05 -05 or the National Historic Preservation Act before initiating ground disturbing activity The funding board requires documented compliance with Executive Order 05 -05 or Section 106 of the National Historic Preservation Act, whichever is applicable to the project If a federal agency declines to consult, the sponsor shall comply with the requirements of Executive Order 05 -05 In the event that archaeological or historic materials are discovered during project activities, work in the location of discovery and immediate vicinity must stop instantly, the area must be secured, and notification must be provided to the following concemed Tnbes' cultural staff and cultural committees, RCO, and the State Department of Archaeology and Histonc Preservation If human remains are discovered during project activity, work in the location of discovery and immediate vicinity must stop instantly, the area must be secured, and notification provided to the concerned Tribe's cultural staff and cultural committee, RCO, State Department of Archaeology, the coroner and local law enforcement in the most expeditious manner possible according to RCW 68 50 Restrictions on Grant Use No part of any funds provided under this grant shall be used, other than for normal and recognized executive legislative relationships, for publicity or propaganda purposes, or for the preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio, television, or video presentation designed to support or defeat legislation pending before the U S Congress or any state legislature No part of any funds provided under this grant shall be used to pay the salary or expenses of any sponsor, or agent acting for such sponsor, related to any activity designed to influence legislation or appropriations pending before the U S Congress or any state legislature ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic LanrkEnhamentAcct Page 8 of 16 SECTION 10. HAZARDOUS SUBSTANCES A Certification The sponsor shall inspect, investigate, and conduct an environmental audit of the proposed acquisition site for the presence of hazardous substances, as defined in Chapter 70 105D 020 (11) RCW, and certify 1 No hazardous substances were found on the site, or 2 Any hazardous substances found have been treated and /or disposed of in compliance with applicable state and federal laws, and the site deemed "clean B Responsibility Nothing in this provision alters the sponsor's duties and liabilities regarding hazardous substances as set forth in Chapter 70 105D RCW C Hold Harmless The sponsor will defend, protect and hold harmless RCO and any and all of its employees and /or agents, from and against any and all liability, cost (including but not limited to all costs of defense and attorneys' fees) and any and all loss of any nature from any and all claims or suits resulting from the presence of, or the release or threatened release of, hazardous substances on the property the sponsor is acquinng SECTION 11. RECORDS A Maintenance The sponsor shall maintain books, records, documents, data and other evidence relating to this Agreement and performance of the services described herein, including but not limited to accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement Sponsor shall retain such records for a penod of six years from the date RCO deems the project complete as defined in Section 17(C) below If any litigation, claim or audit is started before the expiration of the six (6) year penod, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved B Access to records and data At no additional cost, the records relating to the Agreement, including matenals generated under the Agreement, shall be subject at all reasonable times to inspection, review or audit by RCO, personnel duly authonzed by RCO, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or Agreement This includes access to all information that supports the costs submitted for payment under the grant and all findings, conclusions, and recommendations of the sponsor's reports, including computer models and methodology for those models C Public Records Sponsor acknowledges that the funding board is subject to chapter 42 56 RCW and that this Agreement and any records sponsor submits or has submitted to the State shall be a public record as defined in chapter 42 56 RCW. Additionally, in compliance with RCW 77 85 130(8), sponsor agrees to disclose any information in regards to expenditure of any funding received from the SRFB By submitting any record to the state sponsor understands that the State may be requested to disclose or copy that record under the state public records law, currently codified at RCW 42 56. The sponsor warrants that it possesses such legal nghts as are necessary to permit the State to disclose and copy such document to respond to a request under state public records laws. The Sponsor hereby agrees to release the State from any claims ansing out of allowing such review or copying pursuant to a public records act request, and to indemnify against any claims ansing from allowing such review or copying and pay the reasonable cost of state's defense of such claims SECTION 12. TREATMENT OF ASSETS A Assets shall remain in the possession of the sponsor for the duration of the project or applicable grant program When the sponsor discontinues use of the asset(s) for the purpose for which it was funded, RCO will require the sponsor to deliver the asset(s) to RCO, dispose of the asset according to RCO policies, or return the fair market value of the asset(s) to RCO Assets shall be used only for the purpose of this Agreement, unless otherwise provided herein or approved by RCO in writing. B The sponsor shall be responsible for any loss or damage to assets which results from the negligence of the sponsor or which results from the failure on the part of the sponsor to maintain and administer that asset in accordance with sound management practices SECTION 13. RIGHT OF INSPECTION The sponsor shall provide nght of access to the project to RCO, or any of its officers, or to any other authorized agent or official of the state of Washington or the federal govemment, at all reasonable times, in order to monitor and evaluate performance, compliance, and /or quality assurance under this Agreement If a landowner Agreement or other form of control and tenure has been executed, it will further stipulate and define the funding board and RCO's nght to inspect and access lands acquired or developed with funding board assistance SECTION 14. STEWARDSHIP AND MONITORING Sponsor agrees to perform monitoring and stewardship functions as stated in policy documents approved by the funding boards or RCO Sponsor further agrees to utilize, where applicable and financially feasible, any monitoring protocols recommended by the funding board ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic LandkEnh4ioement Acct Page 9 of 16 SECTION 15. DEBARMENT CERTIFICATION A For Federally Funded Projects By signing the Agreement with RCO, the sponsor certifies that neither it nor its principals nor any other lower tier participant are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency Further, the sponsor agrees not to enter into any arrangements or contracts related to this Agreement with any party that is on the "General Services Administration's Excluded from Federal Procurement or Non procurement Programs at http /www epls gov, The sponsor (prospective lower tier participant) shall provide immediate written notice to RCO if at any time the prospective lower tier participant learns that the above certification was not correct when submitted or has become erroneous by reason of changed circumstances B For State Funded Projects By signing the Agreement with RCO, the sponsor certifies that neither it nor its principals nor any other lower tier participant are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by Washington State Labor and Industnes Further, the sponsor agrees not to enter into any arrangements or contracts related to this Agreement with any party that is on the "Contractors not Allowed to Bid on Public Works Projects" list at http /www Int wa gov /TradesLicensing/ PrevWage/ AwardmgAgencies /DebarredContractors/ SECTION 16. PROJECT FUNDING A Additional Amounts The funding board shall not be obligated to pay any amount beyond the dollar amount as identified in this Agreement, unless an additional amount has been approved in advance by the funding board or director and incorporated by wntten amendment into this Agreement B Before the Agreement No expenditure made, or obligation incurred, by the sponsor before the project start date shall be eligible for grant funds, in whole or in part, unless specifically provided for by funding board policy, such as a waiver of retroactivity or program specific eligible pre- Agreement costs For reimbursements of such costs, this Agreement must be fully executed and an onginal received by RCO The dollar amounts identified in this Agreement may be reduced as necessary to exclude any such expenditure from reimbursement C After the penod of performance No expenditure made, or obligation incurred, following the penod of performance shall be eligible, in whole or in part, for grant funds hereunder In addition to any remedy the funding board may have under this Agreement, the grant amounts identified in this Agreement shall be reduced to exclude any such expenditure from participation SECTION 17. PROJECT REIMBURSEMENTS A This contract is administered on a reimbursement basis The sponsors may only request reimbursement after eligible and allowable costs have already been paid by the sponsor and remitted to their vendors RCO will then reimburse the sponsor for those costs based upon RCO's percentage as defined in Section F of the Project Agreement of the amount billed to RCO RCO does not reimburse for donations which the sponsor may use as part of its percentage All reimbursement requests must include proper documentation of expenditures as required by RCO B Compliance and Payment The obligation of RCO to pay any amount(s) under this Agreement is expressly conditioned on strict compliance with the terms of this Agreement by the sponsor C Compliance and Retainage RCO reserves the right to withhold disbursement of up to the final ten percent (10 of the total amount of the grant to the sponsor until the project has been completed A project is considered "complete" when 1 All approved or required activities outlined in the Agreement are done, 2. On -site signs are in place (if applicable), 3 A final project report is submitted to and accepted by RCO, 4 Any other required documents are complete and submitted to RCO, 5 A final reimbursement request is submitted to RCO; 6 The completed project has been accepted by RCO, 7 Final amendments have been processed; and 8 Fiscal transactions are complete 9 RCO has accepted a final boundary map, if required for the project, for which the Agreement terms will apply in the future D Reimbursement Request Frequency Sponsors are encouraged to send RCO a reimbursement request at least quarterly Sponsors are required to submit a reimbursement request to RCO, at a minimum for each project at least once a year for reimbursable activities occurring between July 1 and June 30 Sponsors must refer to the most recently published /adopted RCO policies and procedures regarding reimbursement requirements SECTION 18. ADVANCE PAYMENTS Advance payments of or in anticipation of goods or services to be provided under this Agreement are limited to grants approved by the SRFB and must comply with SRFB policy See WAC 420 -12 -060 (5) ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic LanrFnhili1ement Acct Page 10 of 16 SECTION 19. RECOVERY OF PAYMENTS In the event that the sponsor fails to expend funds under this Agreement in accordance with state and federal laws, and /or the provisions of the Agreement, or meet its percentage of the project total, RCO reserves the right to recover grant award funds in the amount equivalent to the extent of noncompliance in addition to any other remedies available at law or in equity The sponsor shall reimburse RCO for any overpayment or erroneous payments made under the Agreement Repayment by the sponsor of such funds under this recovery provision shall occur within 30 days of demand by RCO. Interest shall accrue at the rate of twelve percent (12 per annum from the time that payment becomes due and owing SECTION 20. COVENANT AGAINST CONTINGENT FEES The sponsor warrants that no person or selling agent has been employed or retained to solicit or secure this Agreement on an Agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established agents maintained by the sponsor for the purpose of securing business RCO shall have the nght, in the event of breach of this clause by the sponsor, to terminate this Agreement without liability or, in its discretion, to deduct from the Agreement grant amount or consideration or recover by other means the full amount of such commission, percentage, brokerage or contingent fee SECTION 21. PROVISIONS APPLYING TO DEVELOPMENT, RENOVATION AND RESTORATION PROJECTS The following provisions shall be in force only if the project described in this Agreement is for development, renovation and restoration of land or facilities for outdoor recreation, habitat conservation, or salmon recovery A Document Review and Approval The sponsor agrees to submit one copy of all development, renovation, restoration or construction plans and specifications to RCO for review prior to implementation Review and approval by RCO will be for compliance with the terms of this Agreement B Contracts for Development, Renovation or Restoration Sponsors must follow any applicable state and /or required federal procurement procedures If such procedures do not apply, Sponsor must follow these minimum procedures' (1) publish a notice to the public requesting bids /proposals for the project (2) specify in the notice the date for submittal of bids /proposals (3)specify in the notice the general procedure and cntena for selection, and (4) comply with the same legal standards regarding unlawful discrimination based upon race, ethnicity, sex, or sex orientation that are applicable to state agencies in selecting a bidder or proposer This procedure creates no rights for the benefit of third parties, including any proposers, and may not be enforced or subject to review of any kind or manner by any other entity other than the RCO Sponsors may be required to certify to the RCO they have followed any applicable state and /or federal procedures or the minimum procedure where the former procedures do not apply C Contract Change Order Only change orders that impact the amount of funding or changes to the scope of the project as described to and approved by the funding board or RCO must receive pnor written approval D Control and Tenure The sponsor must provide documentation that shows appropnate tenure (land owner Agreement, long term lease Agreement easement, or fee simple ownership) for the land proposed for development, renovation or restoration The documentation must meet current RCO requirements E Nondiscrimination. Except where a nondiscrimination clause required by a federal funding agency is used, the sponsor shall insert the following nondiscnmination clause in each contract for construction of this project "During the performance of this contract, the contractor agrees to comply with all federal and state nondscnmrnat,on laws, regulations and policies F Use of Best Management Practices Project sponsors are encouraged to use best management practices developed as part of the Washington State Aquatic Habitat Guidelines (AHG) Program The best management practices are described in three documents. "Stream Habitat Restoration Guidelines Final Draft", 2004; "Design of Road Culverts for Fish Passage 2003, and "Integrated Streambank Protection Guidelines 2002 These documents and other information can be found on the AHG website SECTION 22. PROVISIONS APPLYING TO ACQUISITION PROJECTS The following provisions shall be in force only if the project described in this Agreement is for the acquisition of interest in real property (including easements) for outdoor recreation, habitat conservation, salmon recovery purposes, or farmland preservation A Evidence of Land Value Before disbursement of funds by RCO as provided under this Agreement, the sponsor agrees to supply documentation acceptable to RCO that the cost of the property rights acquired has been established according to funding board policy B Evidence of Title The sponsor agrees to provide documentation that shows the type of ownership interest for the property that has been acquired This shall be done before any payment of financial assistance C Legal Description of Real Property Rights Acquired The legal description of the real property nghts purchased with funding assistance provided through this project Agreement (and protected by a recorded conveyance of nghts to the State of Washington) shall be incorporated into the Agreement before final payment ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic Lan Fnh4ement Acct Page 11 of 16 D Conveyance of Rights to the State of Washington Document secunng long -term rights for the State of Washington When real property nghts (both fee simple and lesser interests) are acquired, the sponsor agrees to execute an appropriate document conveying certain rights and responsibilities to RCO, on behalf of the State of Washington These documents include a Deed of Right, Assignment of Rights, Easements and /or Leases The sponsor agrees to use document language provided by RCO, to record the executed document in the County where the real property lies, and to provide a copy of the recorded document to RCO The document required will vary depending on the project type, the real property nghts being acquired and whether or not those nghts are being acquired in perpetuity 1 Deed of Right The Deed of Right conveys to the people of the state of Washington the nght to preserve, protect, and /or use the property for public purposes consistent with the fund source Sponsors shall use this document when acqumng real property nghts that include the underlying land This document may also be applicable for those easements where the sponsor has acquired a perpetual easement for public purposes 2 Assignment of Rights. The Assignment of Rights document transfers certain rights such as access and enforcement to RCO Sponsors shall use this document when an easement or lease is being acquired for habitat conservation or salmon recovery purposes. The Assignment of Rights requires the signature of the underlying landowner and must be incorporated by reference in the easement document 3 Easements and Leases The sponsor may incorporate required language from the Deed of Right or Assignment of Rights directly into the easement or lease document, thereby eliminating the requirement for a separate document Language will depend on the situation, sponsor must obtain RCO approval on the draft language prior to executing the easement or lease. E Real Property Acquisition and Relocation Assistance 1 When federal funds are part of this Agreement, the Sponsor agrees to comply with the terms and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 84 Stat 1894 (1970) Public Law 91 -646, as amended by the Surface Transportation and Uniform Relocation Assistance Act, PL 100 -17 -1987, and applicable regulations and procedures of the federal agency implementing that Act 2 When state funds are part of this Agreement, the sponsor agrees to comply with the terms and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policy of the State of Washington, Chapter 8 26 010 RCW, and Chapter 468 -100 WAC. 3 Housing and Relocation In the event that housing and relocation costs, as required by federal law set out in subsection (1) above and /or state law set out in subsection (2) above, are involved in the execution of this project, the sponsor agrees to provide any housing and relocation assistance required F Buildings and Structures In general, grant funds are to be used for outdoor recreation, habitat conservation, or salmon recovery Sponsors agree to remove or demolish ineligible structures Sponsors must consult RCO regarding compliance with section 9 Archaeological and Cultural Resources before structures are removed or demolished G Archaeological and Cultural Resources The sponsor agrees that any real property interests acquired under this Agreement, if to be subject to land disturbing activities in the future, is subject to Governor's Executive Order 05 -05 or the National Preservation Histonc Act (S 106) The sponsor further agrees that ground disturbing activity will not occur until RCO has been notified and determines if a cultural resources review is needed SECTION 23. RESTRICTION ON CONVERSION OF REAL PROPERTY AND /OR FACILITIES TO OTHER USES The sponsor shall not at any time convert any real property or facility acquired, developed, and /or restored pursuant to this Agreement to uses other than those purposes for which funds were approved without prior approval of the funding board in compliance with applicable statutes, rules, and funding board policies It is the intent of the funding board's conversion policy, current or as amended in the future, that all real property or facilities acquired, developed and /or restored with funding assistance remain in the public domain in perpetuity unless otherwise identified in the Agreement or as approved by the funding board Determination of whether a conversion has occurred shall be based upon applicable law and RCFB /SRFB policies When a conversion has been determined to have occurred, the sponsor is required to remedy the conversion per established funding board policies SECTION 24, CONSTRUCTION, OPERATION, USE AND MAINTENANCE OF ASSISTED PROJECTS For acquisition, development, renovation and restoration projects, sponsors must ensure that properties or facilities assisted with funding board funds, including undeveloped sites, are built, operated, used, and maintained A According to applicable federal, state, and local laws and regulations, including public health standards and building codes. B In a reasonably safe condition for the project's intended use C Throughout its estimated life so as to prevent undue deterioration D In compliance with all federal and state nondiscnmination laws, regulations and policies. ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic LancikEnAdement Acct Page 12 of 16 For acquisition, development, renovation and restoration projects, facilities open and accessible to the general public must E Be constructed and maintained to meet or exceed the minimum requirements of the most current local or state codes, Uniform Federal Accessibility Standards, guidelines, or rules, including but not limited to the International Building Code, the Amencans with Disabilities Act, and the Architectural Barriers Act, as updated F. Appear attractive and inviting to the public except for bnef installation, construction, or maintenance penods G Be available for use by the general public without reservation at reasonable hours and times of the year, according to the type of area or facility SECTION 25. INCOME AND INCOME USE A Income 1 Compatible source The source of any income generated in a funded project or project area must be compatible with the funding source and the Agreement 2 Fees User and /or other fees may be charged in connection with land acquired or facilities developed with funding board grants if the fees are consistent with the (a) Value of any service(s) furnished, (b) Value of any opportunities furnished, and (c) Prevailing range of public fees in the state for the activity involved Excepted are Firearms and Archery Range Recreation Program safety classes (firearm and /or hunter) for which a facility /range fee must not be charged (Chapter 79A.25 210 RCW) B Income use Regardless of whether income or fees in a project work site (including entrance, utility corndor permit, cattle grazing, timber harvesting, farming, etc.) are gained during or after the reimbursement penod cited in the Agreement, unless precluded by state or federal law, the revenue may only be used to offset 1. The sponsor's matching funds, 2 The project's total cost, 3 The expense of operation, maintenance, stewardship, monitoring, and /or repair of the facility or program assisted by the funding board grant, q The expense of operation, maintenance, stewardship, monitoring, and /or repair of other similar units in the sponsor's system, and /or 5 Capital expenses for similar acquisition and /or development SECTION 26. PREFERENCES FOR RESIDENTS Sponsors shall not express a preference for users of grant assisted projects on the basis of residence (including preferential reservation, membership, and /or permit systems) except that reasonable differences in admission and other fees may be maintained on the basis of residence Even so, the funding board discourages the imposition of differential fees Fees for nonresidents must not exceed twice the fee imposed on residents Where there is no fee for residents but a fee is charged to nonresidents, the nonresident fee shall not exceed the amount that would be imposed on residents at comparable state or local public facilities SECTION 27. PROVISIONS RELATED TO CORPORATE (INCLUDING NONPROFIT) SPONSORS A corporate sponsor, including any nonprofit sponsor, shall A Maintain corporate status with the state, including registering with the Washington Secretary of State's office, throughout the sponsor's obligation to the project as identified in the Agreement B Notify RCO prior to corporate dissolution Within 30 days of dissolution the sponsor shall name a qualified successor that will agree in wnting to assume any on -going project responsibilities. A qualified successor is any party eligible to apply for funds in the subject grant program and capable of complying with the terms and conditions of this Agreement RCO will process an amendment transfernng the sponsor's obligation to the qualified successor if requirements are met C Sites or facilities open to the public may not require exclusive use, (e g members only) SECTION 28. LIABILITY INSURANCE REQUIREMENTS FOR FIREARMS AND ARCHERY RANGE SPONSORS A The sponsor of a firearms or archery range recreation project shall procure an endorsement, or other addition, to liability insurance it may currently carry, or shall procure a new policy of liability insurance, in a total coverage amount the sponsor deems adequate to ensure it will have resources to pay successful claims of persons who may be killed or injured, or suffer damage to property, while present at the range facility to which this grant is related, or by reason of being in the vicinity of that facility, provided that the coverage shall be at least one million dollars ($1,000,000) for the death of, or injury to, each person. B The liability insurance policy, including any endorsement or addition, shall name Washington State, the funding board, and RCO as additional insured and shall be in a form approved by the funding board or director ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic Lanc Enhgl4ement Acct Page 13 of 16 C The policy, endorsement or other addition, or a similar liability insurance policy meeting the requirements of this section, shall be kept in force throughout the sponsor's obligation to the project as identified in this Agreement D The policy, as modified by any endorsement or other addition, shall provide that the issuing company shall give written notice to RCO not less than thirty (30) calendar days in advance of any cancellation of the policy by the insurer, and within ten (10) calendar days following any termination of the policy by the sponsor E The requirement of Subsection A through D above shall not apply if the sponsor is a federal, state, or municipal government which has established a program of self insurance or a policy of self insurance with respect to claims ansing from its facilities or activities generally, including such facilities as firearms or archery ranges, when the applicant declares and describes that program or policy as a part of its application to the funding board F By this requirement, the funding board and RCO does not assume any duty to any individual person with respect to death, injury, or damage to property which that person may suffer while present at, or in the vicinity of, the facility to which this grant relates. Any such person, or any other person making claims based on such death, injury, or damage, must look to the sponsor, or others, for any and all remedies that may be available by law SECTION 29. REQUIREMENTS OF THE NATIONAL PARK SERVICE If the project has been approved by the National Park Service, US Department of the Intenor, for funding assistance from the federal Land and Water Conservation Fund (LWCF), the "Project Agreement General Provisions" in the LWCF State Assistance Program Federal Financial Assistance Manual are also made part of this Agreement The sponsor shall abide by these LWCF General Provisions, in addition to this Agreement, as they now exist or are hereafter amended Further, the sponsor agrees to provide RCO with reports or documents needed to meet the requirements of the LWCF General Provisions SECTION 30. FARMLAND PRESERVATION ACCOUNT For projects funded through the Washington Wildlife and Recreation Program Farmland Preservation Account, the following sections will not apply if covered separately in a recorded RCO approved Agncultural Conservation Easement. Section 8 Acknowledgement and Signs, Section 10 Hazardous Substances, Section 14 Stewardship and Monitoring Section 22 Provisions Applying to Acquisition Projects, Sub sections F and G Section 23 Restriction on Conversion of Real Property and /or Facilities to Other Uses, and Section 24 Construction, Operation, Use and Maintenance of Assisted Projects, Sub sections E, F, and G Section 25 Income and Income Use SECTION 31. ORDER OF PRECEDENCE This Agreement is entered into, pursuant to, and under the authority granted by applicable federal and state laws The provisions of the Agreement shall be construed to conform to those laws In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute, rule, or policy or procedure, the inconsistency shall be resolved by giving precedence in the following order A Applicable federal and /or state statutes, regulations, policies and procedures including RCO /funding board policies and procedures, applicable federal Office of Management and Budget (OMB) circulars and federal and state executive orders, B C Special Conditions, D Standard Terms and Conditions of the Project Agreement Project agreement including attachments, SECTION 32. AMENDMENTS Amendments to this Agreement shall be binding only if in wnting and signed by personnel authorized to bind each of the parties except period of performance extensions and minor scope adjustments need only be signed by RCO's director or designee. SECTION 33. LIMITATION OF AUTHORITY Only RCO or RCO's delegate by writing (delegation to be made pnor to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Agreement Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by RCO SECTION 34. WAIVER OF DEFAULT Waiver of any default shall not be deemed to be a waiver of any subsequent default Waiver or breach of any provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such in wntmg, signed by the director, or the director's designee, and attached to the original Agreement SECTION 35. APPLICATION REPRESENTATIONS MISREPRESENTATIONS OR INACCURACY OR BREACH The funding board and RCO rely on the sponsor's application in making its determinations as to eligibility for, selection for, and scope of, funding grants Any misrepresentation, error or inaccuracy in any part of the application may be deemed a breach of this Agreement ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic LandkEnh4 ement Acct Page 14 of 16 SECTION 36. SPECIFIC PERFORMANCE The funding board and RCO may enforce this Agreement by the remedy of specific performance, which usually will mean completion of the project as descnbed in this Agreement However, the remedy of specific performance shall not be the sole or exclusive remedy available to RCO. No remedy available to the funding board or RCO shall be deemed exclusive The funding board or RCO may elect to exercise any, a combination of, or all of the remedies available to it under this Agreement, or under any provision of law, common law, or equity SECTION 37. TERMINATION The funding board and RCO will require strict compliance by the sponsor with all the terms of this Agreement including, but not limited to, the requirements of the applicable statutes, rules and all funding board and RCO policies, and with the representations of the sponsor in its application for a grant as finally approved by the funding board A For Cause The funding board or the director may suspend or terminate the obligation to provide funding to the sponsor under this Agreement' i In the event of any breach by the sponsor of any of the sponsor's obligations under this Agreement, or 11 If the sponsor fails to make progress satisfactory to the funding board or director toward completion of the project by the completion date set out in this Agreement Included in progress is adherence to milestones and other defined deadlines In the event this Agreement is terminated by the funding board or director, under this section or any other section after any portion of the grant amount has been paid to the sponsor under this Agreement, the funding board or director may require that any amount paid be repaid to RCO for redeposit into the account from which the funds were derived B Non Availability of Funds. The obligation of the RCO to make payments is contingent on the availability of state and federal funds through legislative appropriation and state allotment If amounts sufficient to fund the grant made under this Agreement are not appropnated to RCO for expenditure for this Agreement in any biennial fiscal penod, RCO shall not be obligated to pay any remaining unpaid portion of this grant unless and until the necessary action by the Legislature or the Office of Financial Management occurs If RCO participation is suspended under this section for a continuous period of one year, RCO's obligation to provide any future funding under this Agreement shall terminate Termination of the Agreement under this section is not subject to appeal by the sponsor C For Convenience Except as otherwise provided in this Agreement, RCO may, by ten (10) days wntten notice, beginning on the second day after the mailing, terminate this Agreement, in whole or in part If this Agreement is so terminated, RCO shall be liable only for payment required under the terms of this Agreement for services rendered or goods delivered prior to the effective date of termination SECTION 38. DISPUTE HEARING Except as may otherwise be provided in this Agreement, when a dispute anses between the sponsor and the funding board, which cannot be resolved, either party may request a dispute hearing according to the process set out in this section Either party's request for a dispute heanng must be in writing and clearly state A The disputed issues, B The relative positions of the parties, C The sponsor's name, address, project title, and the assigned project number In order for this section to apply to the resolution of any specific dispute or disputes, the other party must agree in wnting that the procedure under this section shall be used to resolve those specific issues The dispute shall be heard by a panel of three persons consisting of one person chosen by the sponsor, one person chosen by the director, and a third person chosen by the two persons initially appointed If a third person cannot be agreed on, the third person shall be chosen by the funding board's chair Any hearing under this section shall be informal, with the specific processes to be determined by the disputes panel according to the nature and complexity of the issues involved The process may be solely based on written material if the parties so agree The disputes panel shall be govemed by the provisions of this Agreement in deciding the disputes The parties shall be bound by the decision of the disputes panel, unless the remedy directed by that panel shall be without the authority of either or both parties to perform, as necessary, or is otherwise unlawful Request for a disputes heanng under this section by either party shall be delivered or mailed to the other party The request shall be delivered or mailed within thirty (30) days of the date the requesting party has received notice of the action or position of the other party which it wishes to dispute. The written Agreement to use the process under this section for resolution of those issues shall be delivered or mailed by the receiving party to the requesting party within thirty (30) days of receipt by the receiving party of the request All costs associated with the implementation of this process shall be shared equally by the parties SECTION 39. ATTORNEYS' FEES In the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own attorney fees and costs SECTION 40. GOVERNING LAWNENUE ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic LandkEnh4 ment Acct Page 15 of 16 This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. In the event of a lawsuit involving this Agreement, venue shall be in Thurston County Superior Court if legally proper, otherwise venue shall be in a county where the project is situated The sponsor, by execution of this Agreement acknowledges the jurisdiction of the courts of the State of Washington In the cases where this Agreement is between the funding board and a federally recognized Indian Tribe, the following goveming law /venue applies A Notwithstanding the above venue provision, if the State of Washington intends to initiate a lawsuit against a federally recognized Indian tribe relating to the performance, breach or enforcement of this Agreement, it shall so notify the Tribe If the Tribe believes that a good faith basis exists for subject matter junsdiction of such a lawsuit in federal court, the Tribe shall so notify the State within five days of receipt of such notice and state the basis for such junsdiction If the Tribe so notifies the State, the State shall bring such lawsuit in federal court, otherwise the State may sue the Tnbe in the Thurston County Superior Court Interpretation of the Agreement shall be according to applicable State law, except to the extent preempted by federal or tnbal law. In the event suit is brought in federal court and the federal court determines that it lacks subject matter jurisdiction to resolve the dispute between the State and Tribal Party, then the parties agree to venue in Thurston County Superior Court B Any judicial award, determination, order, decree or other relief, whether in law or equity or otherwise, resulting from such a lawsuit shall be binding and enforceable on the parties Any money judgment or award against a Tnbe, tribal officers and members, or the State of Washington and its officers and employees may exceed the amount provided for in Section F- Project Funding of the Agreement in order to satisfy the judgment. C The Tribe hereby waives its sovereign immunity to legal actions as may be brought pursuant to this section, and to the enforcement of any judgment from such legal actions This waiver is not for the benefit of any third party and shall not be enforceable by any third party or by any assignee of the parties In any enforcement action, the parties shall bear their own enforcement costs, including attomeys' fees SECTION 41. SEVERABILITY The provisions of this Agreement are intended to be severable If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Agreement. ALEA Project Agreement RCO #10 -1618D Chapter 79 105 150 RCW, Chapter 286 WAC PROJAGR RPT Aquatic LanckEnh4dement Acct Page 16 of 16 PART NGELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO Date: APRIL 16, 2013 To: CITY COUNCIL From: TERRY GALLAGHER, CHIEF OF POLICE Subject: RESOLUTION PENCOM STANCIL LOGGING RECORDER NG9 -1 -1 UPGRADE Summary: PenCom utilizes a Stancil logging recorder as an integral part of the 9 -1 -1 system. The current recorder needs to be upgraded to accommodate the conversion to NG9 -1 -1 and to prepare for any future expansion of the 9 -1 -1 center. There are currently unbudgeted funds in the 2011 -2013 State E911 Coordinating Office (SECO) biennial budget. These funds are being made available to 9- 1-1 centers on a one -time basis to help such centers modernize their 9 -1 -1 systems to Next Generation 9 -1 -1 (NG911) capabilities. PenCom requests approval to take advantage of this one- time funding. The cost of the upgrade (including tax) is $52,712.75. The State will fund $34,718.35. PenCom will pay the balance of $17,994.40 from its Capital Assets account. Net cost to the City is zero. To effect the purchase will require the adoption of the attached sole source purchase resolution. Recommendation: (1) Pass a sole source resolution in respect to the purchase of the Stancil Logging Recorder and (2) authorize PenCom to accept the SECO grant funds in the amount of $34,718.35 and to purchase the Stancil logging recorder using $17,994.40 in PenCom reserve funds for a total purchase amount of $52,712.75. Background /Analysis: The Stancil Logging Recorder supports recording audio from multiple sources to include recording for VOIP and ROIP networks as well as all the traditional circuitry (analog, digital handsets T1 and El). It has advanced indexing technology designed for the migration to the NG9 -1 -1 environment. Recording can be housed on numerous storage technologies and the unit has geo- location capabilities. A Stancil Recorder (or similar device) is an integral part of any modern E9 -1 -1 system. The current PenCom Stancil recorder was purchased in 2007 and needs to be upgraded for PenCom to move forward in the NG9 -1 -1 conversion process. PenCom would have budgeted for the upgrade in the near future. Staff recommends that the purchase be done now to take advantage of the one- time availability of SECO financial assistance in the amount of $34.718.35. PenCom will pay the balance of the purchase amount, $17,994.40. (Total purchase price $52,712.75.) RESOLUTION PENCOM STANCIL LOGGING RECORDER NG9 -1 -1 UPGRADE PAGE 2 There are recorders available on the market from other vendors, however, the purchase of a computerized central digital recorder other than a Stancil recorder would require significant additional expense, particularly in the form of new software licenses as articulated in the attached resolution. Further, our current telephone and radio systems recording interfaces are custom built and programmed to work with only Stancil systems. It is not practical and prohibitively expensive to purchase anything other than a Stancil system. Staff requests (I) the sole source resolution be passed by Council; and (2) PenCom be authorized to accept the SECO grant funding and proceed with the purchase of the Stancil recording system. I RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing PenCom to purchase an upgrade to its existing Stancil Voice Logging Recorder system through WesTek Marketing, a sole source provider of Stancil Voice Logging Recorder systems. WHEREAS, the Stancil Voice Logging Recorder system is a highly integrated recording and archiving system that records 9 -1 -1 emergency center telephone calls, administrative calls, and police /fire radio calls. System recordings are available for immediate playback for dispatchers needing to provide accurate information. A sophisticated call searching, archiving and public records fulfillment process is provided by the Stancil system for dispatch center managers to quickly and accurately fill requests by agencies serviced by PenCom. The integrated system is required to have extremely high reliability and operates 24/7 with heavy usage. WHEREAS, the Stancil system was purchased in 2007, and the computerized central digital recording appliance requires an upgrade to record digital 9- 1-1 telephone calls and text messaging, and comply with National Emergency Number Association (NENA) Next Generation 9 -1 -1 (NG 9 -1 -1) standards; and WHEREAS, our currently licensed software (client interfaces to the dispatch consoles, administrator playback, annual system support costs for maintenance, and phone/radio interfaces), is only compatible with a Stancil computerized central digital recorder. The current telephone and radio systems recording interfaces are custom built and programmed to work with only Stancil systems. The data currently stored in the Stancil system can only be accessed on a Stancil system; and -1- E -50 WHEREAS, purchase of a computerized central digital recorder other than a Stancil recorder would require significant expense because the software licenses, telephone and radio systems, and historic data would be incompatible and require replacement or reconfiguration; and WHEREAS, WesTek Marketing is the sole source provider and distributer of Stancil equipment in Washington; and WHEREAS, RCW 39.04.280 provides for an exemption from the competitive bidding requirements for purchases that are clearly and legitimately limited to a single source of supply. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that: The City Manager is authorized to approve a purchase order with WesTek Marketing for $52,712.75. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney D \11oId l \07 PenCom Sole Source 04 09 13 wpd 2013. Cherie Kidd, Mayor -2- E 51 March 28, 2013 Dear Mr. Peters, ORT A S H I N G T C3 N, Police Department Mr. Bill Peters State of Washington Military Dept. Emergency Management Division MS: TA -20; Building 20 Camp Murray, WA 98430 -5122 Please accept this as our official request for FY -13 Modernization Funds to support the base -line capabilities for NG911 expansion in Clallam County. Washington State Accredited Law Enforcement Agency As certified by signature below, Clallam County does not have (unallocated) funds reserved for the purchase of an upgraded logging recorder, requisite for NG911, and lacks the resources to purchase the equipment without financial assistance from the State. Our current recorder system is approaching end of -life, is not IP based, and has experienced failures that have resulted in the loss of recordings. Clallam County, through our emergency dispatch center known as PenCom (Peninsula Communications), has experienced the same funding challenges as other areas of the State over the last few years. Our funding challenges are such that we are requesting financial assistance from the State to pay for an upgrade to our existing Stancil Logging Recorder System. Several significant issues are currently confronting PenCom that have severe budget implications. Most egregious of these is the failure of our backup generator, our only secondary power source. Emergency repair of the generator may cost as much as $55,000.00. At the present time we have only minimum reserves on hand to pay for any additional unforeseen problems within our 9 -1 -1 system. Please consider this our application for additional State funding as proposed in your letter of March 21, 2013. We have included a copy of the vendor's specification sheet and proposal per your instructions, and It is our intention to utilize WesTek Marketing as the sole- source authorized dealer for Stancil. We understand that the equipment requested must be purchased, installed and accepted by June 30, 2013, or we will receive no reimbursement. We have included a copy of the WesTek Marketing Stancil upgrade proposal for your review. We Intend to upgrade our current Stancil system with these funds to meet the NENA i3 standard. Our status as a current Stancil customer allows us to take advantage of significant savings by remaining a Stancil customer and is why WesTek Marketing will be used as a sole source provider. Very Truly Yours, Terry K. Gallagher Chief of Police 321 East Fifth Street Port Angeles, WA 96362 3206 E 52 Phone: 360.452 -4545 Website: www.cityofpa.us Email: police @cityofpa.us Fax: Operations /Communications: 360- 417 -4909 Records: 360 -417 -4537 Administration: 360- 417 -4556 WesTek Marketing Stancil Upgrade Proposal Pen Com WeslOk MARKETI NG Stancil Multimedia Logging Recorder System Customer: Effective Date: 5-Apr-13 Pen Com Representative: Mark Enfield Port Angeles, WA Proposal M040513-3 Stancil System upgrade configured with 16 analog channels, designed to be NG91 1 capable and NENA 13 compliant. Part Number Description Public Safety 1.12grd Discount Cost Stancil Digital Recording System upgrade-replacement configured with 16 analog recording channel inputs. Includes single 500GB enterprise class hard drive which will maintain over 70,000 channel hours of on-line recordings for immediate playback without the need of exchanging media, DVD-RW optical drive which read existing archive DVD's, network archive utility and license, Intel motherboard based computer, Intel Core 15 or better processor, 19" Viewsonic wide format flat panel monitor, mouse, keyboard speakers, Microsoft Server 2008 operating system, all hardware and software necessary for a complete operational system. Recorder server housed in 19" rack-mount chassis which can be expanded up to 192 channels (combined IP, analog Digital) in existing chassis. Includes one year warranty. $16,700.00 20% $13,360.00 Base system includes the following suite of clients: One concurrent user Administrative client. One concurrent user Status client. One concurrent user Reports client. One concurrent user Player client. One concurrent user Instant Recall client. One concurrent user ROAR (Record-On-Request) client. Page 1 of 4 Notes on clients Clients can be used locally, on LAN connected PC workstations and /or on internet connected PC workstations. Concurrent User licenses can be loaded on as many PC's as desired and used on any of those PC's. The limitation is that the number of users who can log on to that type of client at the same Time will be limited to the number of that type of license installed on the Recorder Server. Any Concurrent User client logged on at the Recorder server counts as one of the licensed Concurrent Users. No clients must necessarily be running on Recorder Server nor must the Recorder Server be logged on to Windows for the core system functions and remote clients to be fully operational and functional. Supply system with Quality Scoring system license and utility. No Charge N/A No Charge Direct CD, DVD BlueRay Burning No Charge N/A No Charge Direct email Interface. No Charge N/A No Charge Network Archive storage utility and license No Charge N/A No Charge Playlist interface No Charge N/A No Charge Supply system in 41) 19" high reliability chassis. Includes 500GB hot -swap RAID1 array with Dual Seagate 1TB enterprise class hard drives, SAS hardware RAID controller, dual redundant N +1 hot -swap load sharing power supplies, dual G -LAN NIC's and triple mid chassis hot -swap cooking fans. System housed in 19" 4U x 26" rack -mount chassis. $4,000.00 20% $3,200.00 Screen Recording. Provides recording of one, two or three screens per position. Recording can be set for full time recording, or based on trigger. Screens to be recorded can be based on static screen position or application. With screen recording option, playback can include synchronized audio with screen video. Cost for 10 position license 10 position license. $5,200.00 20% $4,160 00 Supply 4TB network storage server with four hot -swap 2TB hard drives configured in redundant RAID10 array Includes dual G -LAN network interfaces. Installed and configured for archive storage $1,790.00 20% $1,432.00 alai ANI /ALI interface and system license. $1,980.00 20% $1,584.00 C3, Page 2 of 4 Map Client License, five concurrent users. $4,100.00 20% $3,280 00 Add Mobile Player, five concurrent users. $1,990.00 20% $1,59200 Installation training. includes all travel, labor, materials and miscellaneous expenses necessary to accomplish a complete turn -key system installation. Proposed installation pricing assumes all audio, LAN and power cables will be run to general area of proposed recorder server prior to system installation. On -site operator and technical training are also included at time of system installation. Follow -up training included at no additional cost $3,600.00 30% $2,520 00 Freight. Cost of incoming freight. (Heavy Palletized Freight) $900 00 N/A $900.00 16 Channel System Upgrade $40,260.00 $32,028.00 8.4 Port Angeles Sales Tax $3,381.84 $2,690.35 State Portion Total $43,641.84 $34,718.35 Add 40 Radio Channels $20,750.00 20% $16,600.00 8.4 Port Angeles Sales Tax $1,743.00 $1,394.40 Local Portion Total $22,493 00 $17,994.40 System Upgrade Total $52,712.75 Page 3 of 4 Special Stencil Upgrade Notes: 1 All system and client licenses on existing system will directly transfer to new system at no additional cost, 2. The upgrade will include a network archive storage license and automated network archive utility which will eliminate the need to archive to DVD. 3. The upgrade will include all new current technology hardware and software. 4. As part of upgrade process WesTek will import data from existing system to new system at no cost to the customer for a seamless upgrade pmcess, S. The upgraded system will be running on a MS Windows Server 2008 operating system. 6. The upgraded system will come with a new 1 year warranty, 7. Any amount remaining on existing system service agreement will be carried forward to the service agreement on the upgraded system following the warranty expiration, General Proposal Notes: 1, System upgrade includes everything necessary fore complete turn-key upgrade replacement with no hidden costs. 2, As part of the system upgrade all hardware/software components not used in .the new system become the property of the vendor. 3. Proposal is all inclusive with no hidden charges. 4. Proposal total does not include sales tax if applicable. 5. After 90 days from proposal date prices will be subject to change without notice. Contact 6. Factory Representative listed below to verify pricing prior to order placement. All pricing stated in US funds, 7. Payment terms: Net 30 days. Please direct enquiries or make orders to: WesTek Marketing Phone: 425 888-1988 44401 SE 142nd Street Fax: 425 888-4802 North Bend, WA 98045 Contact: Mark Enfield Email: me@westekmarketing.com Page 4 of 4 G tTh r 104 Smart Search: Recordings are filtered and display as search parameters are entered into the Search Field. ynrgon Solutions, Inc. Family Stencil Logger Highlights Archiving: The Stencil Logger supports on -line recording RAID 1 and RAID 10 storage up to 2TB with offline archiving options including Network Attached Storage (NAS), Biu -Ray, DVD RAM CD ROM, SD -RAM, RDX and external USB storage devices. Database: The Stencil Logger utilizes advanced call record indexing techniques which enabling dynamic intemet like search functionality without the need for an online database. Recording Interface: The Stencil Logger Supports recording audio from multiple sources including VoIP (from most major Telephone System Manufacturers), Digital Telephones, T1 /E1, RoIP, and Ana- log. Record Activation: Recording can be activated by using Voice Activation, Off -Hook sensing, Voltage Detection, D- Channel Events, Contact Closure, and other extemal sources. Screen Capture: Capture and playback a call taker screen with the call recording. Stencil Player and Instant Recall Client Highlights Multi- Channel Playback: The Stencil Recording System supports Unlimited Multi Channel playback from the Advanced Stencil Player client application. Export: Recordings can be exported using multiple methods includ- ing saving as .mp3 or .wav files, burn to a CD /DVD, and attaching the recordings directly to an email message, Linear Search: Find recordings using a point and click drill -down using date and time. Conventional Search: Locate recordings by selecting date /time/ channel name. Sorting: Sort records by any data column or any data field. Playback and Speed Control: Point and click Easy to Use Playback Controls. Map Player: Along with ANI /ALI capture the Stancil Map Player Client Application displays calls on a MAP for quick playback. Playlists: Relevant Recordings can be stored in public or private playlists for easy access. User permissions with expiration periods can be set by user. Instant Recall: The Stencil Instant Recall Provides instant access to select and unselect channels for true instant playback of recordings. Stencil Logger Technical Operating System: The Stancil Recording Systems are equipped with either Windows 7 64 Bit or Windows Server 2008 64 Bit operat- ing Systems. System Configuration: The Stancil Recording Systems are available in Tower chassis as well as 2U and 4U Rack Mount Chassis configurations. Upgrade options include hot swap power supplies and hot swap RAID hard drive configurations. Stancil Service and Warranty System Monitoring: 24 Hour System Monitoring sends critical system alerts to the 24 Hour Helpdesk for immediate response. Helpdesk: LIVE 24 Hour Helpdesk for immediate response to questions or to report service issues. Installation: Every Stancil Recording Systems is Installed by factory trained installation Engineers. Stancil Recorders 2.1Tf.°baoa *A EL /t {O Z'27PYJa0 PY SO 31224 ?mrn'}soa2a c. PU "xant ?nrrmtv,�sarsr wwuern )'27'Yr+7p32s pU tend, atoo 2•M°kJ a91214,Pu woe a u tw`�.'2nao1 .CA a 00004C 2.`J7 rd1 T+ tact es Ve, 1335 Gateway Drive, Melbourne, FL 32901 Phone Email: info @stacglnet Web ?sf ttSciLnet Background /Analysis: IORTNGELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO Date: April 16, 2013 To: CITY COUNCIL From: Terry Gallagher, Chief of Police Subject: New World Software Purchase on Behalf of Lower Elwha Klallam Tribe Summary: The Lower Elwha Klallam Tribe (LEKT) has received grant funding and wishes to purchase eight (8) Aegis Law Enforcement Mobile Data Unit software licenses, eight (8) field -based reporting software licenses, and five (5) law enforcement record management system licenses. The LEKT is not able to purchase the licenses directly from New World. The City has an Additional Software License Agreement with New World Systems that allows the City to purchase software licenses for other governmental agencies. The LEKT wishes to take advantage of the City's agreement with New World and have the City purchase the software licenses for the LEKT. The LEKT will fully reimburse the City in the amount of $20,240.00 plus tax. Net cost to the City is zero. Recommendation: (1) Authorize the Mayor to sign the Interlocal Agreement between the City and the LEKT for the purchase of Mobile Data and Records management software licenses; and, (2) authorize the Mayor to sign the Additional Software License Agreement in the amount of $20,240.00 plus tax to approve the purchase of software licenses for the LEKT. The Lower Elwha Klallam Tribe wishes to purchase from New World Systems eight (8) Aegis Law Enforcement mobile unit software licenses, eight (8) field -based reporting software licenses, and five (5) law enforcement records management system licenses for the LEKT Police Department. The LEKT cannot make purchases directly from New World Systems. The City of Port Angeles, through PenCom, has an agreement with New World Systems for an Aegis 400 to Aegis MSP Upgrade. This agreement has a provision in place that allows for the purchase of additional software licenses for other governmental agencies at a much reduced cost. The LEKT wishes to take advantage of this provision in order to provide mobile data capabilities to its police fleet. The total one -time cost of the software license purchase is $20,240.00. The City of Port Angeles, through PenCom, will make this purchase and then receive full reimbursement from the LEKT. There will be no cost to the City. Once complete the LEKT Police Department will possess full mobile -data capability and enjoy full interoperability with other area law enforcement agencies. Staff recommends the Council authorize the Mayor to sign both the Interlocal and software purchase agreement in the amount of $20,240.00, said amount to be reimbursed to the City by the LEKT. J: \My Documents \City Council Correspondence \LEKT Software License Purchae.doc E -58 AGREEMENT Between The City of Port Angeles and Lower Elwha Klallam Tribe for purchase of Mobile Data and Records Management Software Licenses This Agreement is entered into this day of 2012 by and between the CITY OF PORT ANGELES "the City and THE LOWER ELWHA KLALLAM TRIBE "LEKT RECITALS WHEREAS, the City has an Additional Software License Agreement dated September 18, 2008 with New World Systems for an Aegis 400 to Aegis MSP Upgrade, which includes a multi jurisdictional license that allows the City to purchase software licenses for other intergovernmental agencies including LEKT, and the City received a quote from New World Systems for the price of the requested licenses for LEKT; and WHEREAS, LEKT has applied for and received grant funding to pay for the entire purchase price of the licenses from the New World Systems; and WHEREAS, LEKT is not able to purchase the licenses directly from New World Systems. NOW, THEREFORE, in consideration of the mutual benefits derived by entering into this Agreement and for other good and valuable consideration, the City and LEKT agree as follows: 1. The City agrees to purchase on behalf of LEKT the additional software listed on the Additional Software License Agreement dated March 25, 2013, from New World Systems (Additional Licenses for the LEKT Police Department) attached to this Agreement as Exhibit A. 2. The LEKT agrees to pay to the City of Port Angeles all and every cost and expense associated with the purchase of licenses described in Exhibit A. 3. The City agrees to immediately purchase upon receipt from the LEKT the costs and expenses described in Exhibit A. 4. Any additional expenses, or additional charges incurred but not described in Exhibit A, resulting from this agreement will be the responsibility of LEKT. 5. Termination of this Agreement will occur at completion of payment from LEKT. 1 E -59 CITY OF PORT ANGELES T Mayor, Cherie Kidd Tribal Chairperson, Frances G. Charles, or her designee Dated: 2012. Dated: I on Approved as to form: William E. Bloor, City Attorney Attest: Janessa Hurd, City Clerk LOWER ELWHA KLALLAM TRIBE Approved as to form: GALEGAIII AGRliEMENTS&CONTRACTSVO I 2 AGRMTS&CONTRACTSWity-LEKT Licenses.Agrmt,02.29 12docx,d6cx 2 2 i tp0J3 tape, L KT eneral Counsel 17)r/c1 S) le I I /,'dlt f.kt", ?1,1 ADDITIONAL SOFTWARE LICENSE AGREEMENT (Additional Licenses for the Elwha Tribal Police Dept.. WA Affiliated with Port Anaeles PD. WAI Mr, Steve Romberg Communications Director Port Angeles Police Department 321 East 5th Street Port Angeles, WA 98362-0217 Dear Mr. Romberg: New World Systems is pleased to license you additional software per your request. The attached forms (Exhibit AA and Proposal Summary dated 3/25/2013) are to be reviewed and approved by you and/or your authorized representative. They describe the additional software and services you have requested along with the related fees. Other than for the purposes of internal review, we ask that you treat our fees as confidential information. This is due to the competitive nature of our business. The General Terms and Conditions from our original License Agreement are incorporated and continue to apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer. We thank you for your continued business with New World Systems. We look forward to working on this project with you. ACKNOWLEDGED AND AGREED TO BY: NEW WORLD SYSTEMS CORPORATION March 25, 2013 (New World) (Customer) Document 0641 PORT ANGELES POLICE DEPARTMENT. WA By: Larry D. Leinweber, President Authorized Signature Title By: Authorized Signature Title Date: Date: By: Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on behalf of the organization for which (s)he represents and that all the necessary formalities have been met. The "Effective Date" of this Agreement is the latter of the two dates in the above signature block. PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE. E 61 Corporate, 888 West Big Beaver Road, Suite 600, Troy, Michigan 48084.4749 248-269-1000 wwwnewworldsystems.com 0641-13A48 0325 Add Users (E1wha Tribal PD) Page 1 EXHIBIT AA TOTAL COST SUMMARY AND PAYMENT SCHEDULE L Total Costs Summary: Licensed Standard Software, Implementation Services, and Third Party Products DESCRIPTION OF COST A. LICENSED STANDARD SOFTWARE as further detailed in the Proposal Summary 8. IMPLEMENTATION AND TRAINING SERVICES as further described in the Proposal Summary C. THIRD PARTY SERVICES as further described in the Proposal Summary ONE TIME PROJECT COST: III. Standard Software Maintenance Services Standard Software Maintenance Agreement (SSMA) fees for the software listed on the attached proposal will be added to Customer's current SSMA fees and will commence 90 days after delivery of the software; year one cost to be prorated to run concurrently with Customer's existing SSMA. Subsequent year SSMA fees for the above software will be consistent with the SSMA agreement currently in effect. (Includes Exhibit A integration for third party software embedded in Exhibit A Licensed Standard Software.) ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE NEW WORLD SYSTEMS' Aegis PUI3LIC SAFETY SOFTWARE 0641 -13A4B 0325 Add Users (Elwha Tnbal PC)) CONFIDENTIAL AND PROPRIETARY COST $17,920 1,120 1,200 $20.240 II. Payments for Licensed Standard Software, Implementation Services, and Third Party Products DESCRIPTION OF PAYMENT COST A. ONE TIME PROJECT PAYMENT: 1. Amount due upon the Effective Date (100 ONE TIME PROJECT PAYMENT: $20,240 $20240 $3,776 E -62 Page 2 PORT ANGELES POLICE DEPARTMENT. WA iFor Affiliated Organization of Elwha Tribal Police Department. WA) lanosal Sumn lx March 25. 2013 A. STANDARD APPLICATION SOF ITEM DESCRIPTION ARE 1234 INVESTMENT LAW ENFORCEMENT RICORDS 1. Additional Law Enforcement Records Workstations 1 group of 5 additional workstations at $5,000 per group U8- TOTAL RECORDS MODULE $5,000' MOBILE CLIENT SOFTWARE 2. Aegis Law Enforcement Mobile Unit Software (8 Units) Mobile 'Messaging LE State /NCIC via Switch 8 LE CAD via Switch Drivers License Mag Stripe Reader /Barcode Reader Interface Mugshot Image Download State Photo Download In -Car Mapping New World AVL Field -Based Reoortinotf8 Unit LE Field Reporting (Federal Standards) The following 4 New World Reports are included: Incident (1 form) Case (1 form) Arrest (1 form) Suoplernent (1 form) LE Field Reporting Compliance Mobile Upload of Field Reports NEW WORLD STANDARD SOFTWARE LICENSE FEE LESS DEMONSTRATION SITE DISCOUNT 7 Oil-1144H 44H 0323 .I 4/ l h,•r. (lhrha Trihal P19 Pori A Police D pl., i1'4 Proposal Summary N1iIV (V(7lll,!> SYSTEMS' Aantr MORME C(2A1p(J TER R(1PTWARli CONE WEN EMI. AND PROPRIETARY $500 ea. $4,000 $750 ea. $6,000 $200 ea. $1,600 $200 ea. $1,600 $200 ea. $1,600 $400 ea. $3,200 $300 ea. $2,400 $1,000 ea. $8,000 $200 ea. $1 ,600 $600 ea. $4,800 Subtotal $4,350 ea. $34,800 Less Laptop Software Volume Discount of 50% ($17,400) TOTAL LAPTOP SOFTWARE SUB -TOTAL MOBILE MODULES $17 5,000 17,400 $22,400 (4,480) TOTAL SOFTWARE LICENSE FEE e's. E 63�',1��' B, IMPLEMENTATION SERVICES 1° ITEM DESCRIPTION IMPLEMENTATION SERVICES 1. Up to 1 day of Implementation and Training Services are included for: Mobile Forms Enhancements TOTAL IMPLEMENTATION SERVICES $1,120 C. THIRD PARTY PRODUCTS AND SERVICES 1 THIRD PARTY PRODUCTS AND SERVICES THIRD PARTY SOFTWARE a. GIS Software Mobile Mobile In Mapping (8 units) 150 ea. 1,200 TOTAL THIRD PARTY PRODUCTS AND SERVtCES $1,200 INVESTMENT 1,120 1,200 TOTAL IMPLEMENTATION AND THIRD PARTY PRODUCTS AND SERVICES r* $2,320 TOTAL ONE TIME COST $20,240 D. MAINTENANCE ITEM DESCRIPTION INVESTMENT 1. COMBINED STANDARD SOFTWARE MAINTENANCE AGREEMENT (SSMA) (Per Year Cost) Annual SSMA to begin at the end of the warranty period; year one cost to be prorated to run concurrently with Customees existing SSMA. (Includes Exhibit A ESRI Integration for the ESRI software that is part of Exhibit A Licensed Standard Software.) 90-Day Warranty from Date of Delivery Year 1 SSMA a(. 1.13,441i 023 44111%as (F.). hibol )'I)) PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE. Port Angeles Police Dept, W4 Proposal Summury NEW WORLD SIM Int-A" Avg's monn./: DAWD71:72 MTWARA' (WOMEN TIAL AND PROPRIKIARY No Charge $3,776 E 8 Prices assume that all software is licensed. 9 0641-1141110325 4,0/ 1 he, (h/wha I rvhal PIR MSP ENDNOTES Personal Computers must meet the minimum hardware requirements for New World Systems' MSP product. Microsoft Windows XP or later is required for all client machines. Windows 2003/2008Server and SQL Server 2005/2008 are required for the Application and Database Server(s) 2 New World Systems' MSP product requires Microsoft Windows 2003/2008 Server and SQL Server 2005/2008 including required Client Access Licenses (CALs) for applicable Microsoft products. Servers must meet minimum hardware requirements provided by New World Systems. 3 New World Systems' MSP product requires Microsoft Excel or Windows Search 4.0 for document searching functionality; Microsoft Word is required on the application server for report formatting. 4 New World recommends a 100 /1000MB (GB) Ethernet network for the local area network Wide area network requirements vary based on system configuration, New World will provide further consultation for this environment 5 Customer is responsible for obtaining the necessary State approval and any non -New World hardware and software 6 Customer must provide magnetic stripe encoding format. Also, pricing does not include required 3rd party equipment or hardware. 7 In consideration for this discount, Customer agrees to serve as a reference site for this software. Licensed Software, and third party software embedded therein, if any, will be delivered in a machine readable form to Customer via an agreed upon network connection. Any taxes or fees imposed are the responsibility of the purchaser and will be remitted when imposed. 10 Travel and expenses are described in Section IIB of Exhibit AA i All Aegis /MSP Customers are required to use ESRI's ArcGIS Suite to maintain GIS data. All maintenance, training and on- going support of this product will be contracted with and conducted by ESRI Maintenance for ESRI's ArcGIS suite of products that are used for maintaining Customer's GIS data will be contracted by Customer separately with ESRI. Pa l Angeles Nonce Dept WA Proposal Saimaa, y NEW WORLD SYSI1sM.S' Aegis MO1111./ COMM] TER SOFTWARE ('ONIWENIIAI_ AND PROPRIETARY E 65/'age 5 CITY OF ORTNGELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: APRIL 16, 2013 To: CITY COUNCIL FROM: BYRON W. OLSON, CHIEF FINANCIAL OFFICER SUBJECT: 2013 BUDGET AMENDMENT #1 Summary: The 2013 Budget is being amended for the first time this year to reflect actions required to adjust the revenues and expenditures across a variety of funds to reflect changes that have occurred during the 1 Quarter 2013. As this budget amendment proposes to include new revenues as well as an authorization to use funds from reserves, the ordinance must be approved by a super- majority of the entire Council or at least five (5) affirmative votes. Recommendation: The requested action for this issue is as follows: 1. Conduct a Public Hearing and continue the Public Hearing to the May 7 Council meeting; and 2. Conduct a first reading of the 2013 Budget Amendment #1 ordinance. Background /Analysis: The 1 Amendment will "clean -up" a variety of changes to City revenues and expenditures, receipt of new grant funds and other budgetary changes as summarized below: General Fund Revenue increase of $165,350; Expenditure increase of $231,940 Finance Customer Service Reduce fees for bank charges $35,000 related to accepting credit cards as a payment method. Increase charges for leasehold excise tax expenses $39,000 as a result of a tax audit. Finance Admin. $5,000 additional expense for IT charges allocation adjustment (Elimination of PenCom from allocation calculation) Police Expenses Increase expenses $150; $2,800 Reduction of professional services, $2,000 for Supplies, $5,950 for equipment. These reductions were made to partially offset the increase of $10,900 for the replacement of a fingerprint machine. G -1 2013 Budget Amendment #1 April 16, 2013 Page 2 of 7 1 Fire Divisions 2012 grant continuing in 2013 $13,840 additional expense for professional services, $6,700 for supplies, $27,150 for travel and training, 141,600 for capital purchases, additional grant revenues of $173,450 will partially offset expenses. Park Admin. Increase of $39,000 for unemployment resulting from eliminated position in 2012. Senior Center Facility Additional $2,800 in expenses for facility repairs, funded by Senior Center Maintenance reserves. Park and Recreation Additional $19,000 in budgeted seasonal wages to correct original budget and bring budget into alignment with historical costs. Park Cemetery Increase of $2,100 in expenditures to reestablish network services at the Cemetery facility. Park Facilities Reduce revenue $8,400 for the William Shore Pool maintenance contract which will be discontinued as of May 2013, and reduce Park Facility expenses to offset the loss of revenue. Legal Increase stop grant revenue $300. Non departmental Use funds from the closure of the Property Management fund for the Waterfront Development project. Increase transfer to Capital Improvement $18,000. Special Revenue Funds Revenue increase of $452,550; Expenditure increase of $1,456,350 Lodging Excise Tax Increase expenses $500 for Tourism Alliance Membership Economic Development Fund Increase revenues $200,000 for the return 2012 funding for harbor clean up and reduce 2013 budgeted harbor clean up expenses $200,000, now budgeted in Wastewater Fund. Transfer $1,443,550 for Waterfront development project. PenCom Fund Increase revenues $253,250 $143,000 from sales tax for capital improvements, and $100,250 from 911 Revenues. Increase corresponding expenditures for capital $243,750 and $9,500 for training equipment and training. Reduce expenditures $40,950 for decreased allocated IT interfund charges. Senior Center Maintenance Fund Fund closed in 2012 after budget was adopted. Remove budgeted revenues for this fund, $700. Capital Improvement Revenue increase of $3,935,432; Expenditure increase of $7,449,801 Increase revenues for Lauridsen Bridge Grant $1,452,315 Increase FEMA grant revenue for Tumwater Wall project $72,900 G -2 2013 Budget Amendment #1 April 16, 2013 Page 3 of7 RCO grant revenue for Waterfront Development $302,500 CERB grant revenue for Waterfront Development $500,000 Transfer Property Management funds (now in General Fund) to Waterfront Development project $18,000 Increase revenue from Gateway settlement $146,167 Increase funding from the Economic Development Fund for the Water Development project $1,443,550 Carry forward project expenses budgeted in 2012, $2,302,468 City hall remodel $40,178 Valley Creek Restoration $14,061 Aerial Mapping $115,000 Lauridsen Bridge $1,962,700 (additional costs approved by Council) Shane Park $17,000 Civic Field Inspection $3,529 Tumwater wall $150,000 (additional costs added for FEMA project) Council approved project expenses after 2013 budget adopted, $5,167,333 Railroad 2nd $93,500 Lauridsen Bridge Intersection $2,000 for additional costs Waterfront Development $5,071,833 Remove $20,000 of expenses budgeted for Gateway legal costs, settlement was reached. Enterprise/Utility Funds $0 change to revenues; Expenditure increase of $530,450 Electric Utility $0 change in revenue $63,300 increase in expenditures increase $13,300 for IT interfund charges, $50,000 for transfer of BTOP grant match to Electric Capital fund, and $27,500 for costs of service study. A corresponding decrease was made to expenses to offset the increase for the cost of service study. Water Utility $0 change in revenue $7,100 increase in expenditures increase expense for IT charges for service Wastewater Utility $0 increase in revenue $350,550 increase in expenditures increase expenses to return Harbor Clean up funding of $200,000 to Economic Development Fund, and $59,000 for Harbor Clean participation agreement. Reduce various operating expenses $120,000 and transfer this funding, in addition to $100,000, to fund emergency costs at the EUGA pump station. Carry forward the 2012 budget for WWTP lab heat pump, $15,000. Reduce interfund charges $23,450 which includes an increase of $6,550 for IT charges and reduce administrative charges $30,000. G -3 2013 Budget Amendment #1 Apnl 16, 2013 Page 4 of 7 Solid Waste Collections $0 change in revenue reduce expenses $4,500 increase $2,000 for IT interfund charges and move $6,500 of interdepartmental charges to the Transfer Station Fund to correct original budget. Solid Waste Transfer /Landfill $0 change in revenue; increase expenses $12,100 increase $2,400 for IT interfund charges, and $6,500 of interdepartmental charges which was moved from Solid Waste Collections. Increase supplies expense $3,200 for a construction project at the Transfer Station. Stormwater Utility $0 change in revenue increase expenses $100,400 increase expenses $35,000 to correct budget for Local City LID Grant, $700 for IT interfund charges, and $64,700 for increased support for capital projects. Medic 1 $0 change in revenue increase expenses $1,100 increase is for IT interfund charges. Wastewater Treatment Plant minor changes to adjust for year -end position Conservation Fund $0 change in revenue $400 increase in expenditures is for IT interfund charges Internal Service Funds Revenue increase of $45,100; Expenditure increase of $98,400 Equipment Services Fund Increase revenue $45,100 $78,400 for expenses budgeted revenue and expenses carried forward from 2012 include $45,100 of grant revenue from Port Security and expenses for the replacement of equipment #1732, a Water truck budgeted at $60,000, and $16,000 for the fuel program. In addition, IT interfund charges increased $2,400. Utility Capital Funds Revenue increase of $757,700; Expenditure reduction of $3,485,240 Electrical Capital Fund Increase revenue $473,000 increase expenses $2,213,140 Revenue carried forward from 2012 V BTOP Grant Revenue $423,000 Additional support transferred from the Electric operating fund $50,000 Expenses carried forward from 2012 Advanced metering $1,453,640 Washington Street transformer $46,500 Transmission line upgrades $240,000 BTOP Wireless Mobile expenses $473,000 Water Capital Fund No change to revenues increase expenses $934,300 Expenses carried forward from 2012 G -4 2013 Budget Amendment #1 April 16, 2013 Page 5 of 7 Biennial replacements $306,000 Advanced metering $628,300 Wastewater Capital Fund Revenue increase $220,000 increase expenses $270,000 Revenue of $220,000 will come from the Wastewater operating fund revenue Expenses carried forward from 2012 Fiber Optics to CSO sites $50,000 New project costs SCADA Plant Controller Costs $100,000 EUGA Pump Station $120,000 Stormwater Capital Fund Revenue increase of $64,700 increase expenses $67,800 Increased project costs for existing project 4th and H Street $120,000, ($52,200 of budgeted project funds will be diverted to this project to cover a portion of the increased costs, the remaining will come from the Stormwater operating fund) The following pages provide the accounting for the budget amendments referenced above. The far left had series of columns reference fund and division numbers, the center section of numbers shows the 2013 Budget as adopted by Council, and the far right -had series of columns depicts the changes that would be made if Council approves the proposed Budget Amendment #1 to the 2013 Budget. Funds I 1 2013 Budget 1 1 2013 Budget -1st Qtr. Amendment I 'Fund IDIv. 1Name Description I 1 Begrmmngl Revenue' Expenditures! Ending( Beginning) RevenuelExpenditures1 Ending1 I I 1 1 1 Balance Est.I I 1 Balance Est.I Balance Est.I I I Balance Est. (GENERAL FUND (Note: Divisional totals for reference only) 1 IFund Balance: 1 4,967,518 1 1 1 5,009,518 f` 4,967,518 4,903,928 '001 x1160 lCtty Council I 1 42,400 66,80 J 42,400 66,800 001 r1210 'City Manager 1 1 395,000 316,700 395,000 316,700 '001 x1211 yy 'Customer Commitment 1 1 0 8,900 0 8,900 001 r1220 1 Human Resources 1 I a I 235,300 0 235,300 001 r1230 !City Clerk 1 0 1 183,100 0 183,100 '001 r1390 ICommun,ty Service 1 0 30,400 0 30,400 roc, r2001 'Finance Revenue 1 14,265,400 1 0 14,265,400 0 roc, r2010 (Finance Administranon 0 1 563,000 0 568,000 roof r2023 'Accounting 0 660,700 0 699,700 roc, r2025 'Customer Service 1 0 1 1,033,500 0 998,500 r001 r2080 'Reprographics q l 90400• 0 90,400 x001 r2091 INon- Departmental 1 0 1 45,000 0 45,000 roof r2099 'General Unspecified 0 1 34,000 0 52,000 x001 r3010 'City Attorney 481,400 1 404,300 481,400 404,300 roc, x3012 IJad Contributions 0 700,000 0 700,000 x001 r3021 'Prosecution 20,000 480,800- 20,300 480,800 '001 r4010 'Planning 266,500 1 364,700 1 266,500 364,700 '001 r4020 'Building 224,000 161,800 1 224,000 1 161,800 001 x4030 ICode Compliance 0 41,700 0 41,700 '001 r5010 (Police Administration 0 1 341,300 1 0 340,300 roof r5012 1PenCom /Capital Transfers 215,000 236,500•• 215,000 236,500 x001 r5021 'Police investigation 1,500 1 910,680 1 1,500 908,680 x001 5022 'Police Patrol 363,650 1 3,120,400 1 363,650 3,120,400 001 5026 'Police Reserves Volunteers 0 1 11,900 1 0 10,000 001 5029 (Police Records 23,350 1 534,600 1 23,350 539,650 001 5050 (Police Facilities Maintenance 7 ,800 7,820 7,800 7,820 001 6010 'Fire Administration 123,800 341,600 1 229,050 352,600 x001 r6012 'Fire Intergovernmental Services I 0 442,700 0 442,700 001 6020 I Fire Suppression I 0 1,211,200 68,200 1,386,340 001 6021 IFrre Volunteers 8,200 62,000 8,200 62,000 001 6022 'Special Operations 0 2,500 0 2,500 001 6030 'Fire Prevention 5,500 139,000 5,500 139,000 001 6040 IF: re Training 6,000 138,300 6,000 141,450 001 6050 !Fire Facilities Maintenance 0 41,800 0 41,800 001 6060 IFrre Emergency Management 0 3,100 0 3,100 001 7010 (Public Works Administration 1,570,100 2,658,700 1,570,100 1,658,700 001 7012 1 Public Works ClP 1 0 125,000 0 125,000 001 8010 'Parks Administration i 62,000 294,000 62,000 333,000 001 8012 'Senior Center 44,000 1 144,600 44,000 144,600 001 8050 'Ocean View Cemetary 1 1 137,000 1 146,300 137,000 148,400 001 8080 I Park Faculties 1 55,000 1 1,454,150 55,000 1,445,750 001 8090 'Marine Life Center 1 0 20,250 0 20,250 001 8112 'Senior Center Facilities 0 1 34,400 0 37,200 001 8130 'Custodial /Janitorial Services 1 246,900 401,800 246,900 401,800 001 8131 'Central Services Facilities I 14,500 131,400 6,100 131,400 001 8221 Worts Programs 1 71,000 1 93,900" 71,000 93,900 001 18222 'Special Events 54,000 1 110,000 54,000 110,000 001 18224 'Youth /Family Programs 62,000 143,000 62,000 162,000 001 TOTAL General Fund 1 4,967,518 1 18,766,000 I 18,724,000 5,009,518 4,967,518 18,931,350 18,994,940 4,903,928 1 18,955,990 (38,950) 101 102 103 105 107 160 172 184 2013 Budget Amendment #1 April 16, 2013 Page 6of 'SPECIAL REVENUE FUNDS I Lodging Excise Tax Fund 'Street Fund 1 Economic Development Fund 'Real Estate Excise Tax -1 (REET -1) Fund IPenCom Fund !Real Estate Excise Tax -2 (REET -2) Fund 1 Port Angeles Housing Rehab Fund 1Senior Center Maintenance Fund TOTAL Special Revenue Funds 161,738 273,930 2,460,052 123,961 824,168 96,181 134,163 0 4,074,193 470,200 1 361,400 1 270,538' 1,715,400 1 1,861,600 1 127,730 184,000 1 1,293,900 1,350,152 82,000 1 188,400' 17,561 2,091,200 1 2,383,700 531,668 1 83,000 166,800 12,381 1 44,300 154,300 24,163 700 1 0 700 4,670,8001 6,410,100 2,334893 161,738 273,930 2,460,052 123,961 824,168 96,181 134,163 0 0 4,074,193 5,123,350 CLOSED FUNDS Fund 184 Assets transferred to Fund 6001 in 2012 470,200 1,715,400 384,000 82,000 2,344,450 83,000 44,300 361,900 1,861,600 2,537,450 188,400 2,596,000 166.800 154,300 0 7,866,450 270,038 1 127,730 i 306,602 17,561 572,618 12,381 24,163 0 1,331,093 2013 Budget Amendment #1 April 16, 2013 Page 7 of 7 1't -Funds v'r• 1 2013 Budget I. 20138udget"_-'istQtr: Amendmerita4; I I !Fund IDiv. IName Description I 1 Beginning' Revenue' Expenditures' Ending 1 BeginningI Revenue' Expenditures) Ending' 11 I I I I Balance Est.I I I Balance Est.I I Balance Est.I 1 I Balance Est.I I DEBT SERVICE FUNDS r211 1 12001 GO Bond Refunding Fund (Sr. Ctr. /Fire) 0 "1 r212 I 12005 GO Bond Refunding Fund (Library) r214 1 12005 LTGO Bond Fund (W.0 G.A) 1 r215 I 12006 LTGO Bond (Prop. Acquisition) Fund TOTAL Debt Service Funds ENTERPRISE UTIUTY.FUNDS '401 Electric Utility Fund '402 Water Utility Fund '403 Wastewater Utility Fund r404 r405 1406 x409 r412 r421 TOTAL Capital Funds SUB -TOTAL ALL FUNDS Reserves Designated Reserves Used (Non General Fund) TOTAL ALL FUNDS Solid Waste Collections Utility Fund Solid Waste Transfer Stn. /Landfill Utility Fund Stormwater Utility Fund Medic 1 Utility Fund Water Treatment Plant Utility Fund Conservation Fund TOTAL Enterprise Utility Funds ENTERPRISE INTERNAL SERVICE FUNDS i' 1501 I !Equipment Services 1 502 I 'Information Technology 503 I 'Self- Insurance 1504 I 'Cultural Resources (Archaeologist) Fund TOTAL Internal Service Funds FIDUOARV, FUNDS" 1602 I I Firemen's Pension Fund 1650 1 (Off -Street Parking Fund 1657 1 'Utilities Voluntary Contribution Fund TOTAL Fiduciary Funds I PERMANENT FUNDStt''• 1601 I 'Cemetery Endowment Fund 1652 1 !Esther Webster (Fine Arts Center) Fund TOTAL Permanent Funds L 310 1 'Governmental Capital Improvement Fund 316 451 452 453 456 463 Govemmental Park Improvement Fund 'Electric Capital Fund I Water Capital Fund !Wastewater Capital Fund Stormwater Capital Fund 'Combined Sewer Outflow Capital Prolect Fund 5,515 4,199 3,436 696,512 1. 709,662 I 1 I 7,698,639 1 1 30,618,940 I 287,100 251,000 68,400 606,500 7,211,487 1 35,739,600 I 36,068,900 I 6,882,187 1 7,211,487 35,739,600 36,132,200 3,516,698 1 5,739,800 I 5,638,400 1 3,618,098 3,516,698 5,739,800 5,645,500 3,456,111 5,437,200 1 6,553,200 2,340,111 3,456,111 r 5,437,200 6,903,750 2,703,460 3,380,600 1: 3,505,400,1 2,578,660 2,703,460 3,380,600 3,500,900 4,606,491 5,296,500 1 7,552,300 1 2,350,691 4,606,491 5,296,500 7,564,400 580,731 1 1,174,800 I 1,095,400 I 660,131 580,731 1,174,800 1,195,800 79,094 I 1,572,500 I 1,566,700 1 84,894 79,094 1,572,500 1,567,800 91.6001 335,2001 7.455.039 7,698,639 91,600 335,200 1,033,700 I 1,201,200 I 598,729 766,229 1,033,700 1,201,600 59,466,3001 63,516,7001 26,568,540 30,618,940 59,466,300 64,047,150 4,427,142 I 1,205,505 1 1,225,231 1 125,475 1 6,983,353 1 539,694 1 01 0.1 539,694 1 Fund 403 Intrafund transfers within the same reporting entity are eliminated from budget totals (le. Wastewater and Harbor Clean Up, $338,000 transfer). 1;258,300 1 1,453,500 1 1,379,500.1 1,366,600 1 5,286,000 I 5,286;000.1 76,600 1 127,200 1 8,000,400 1 8,233,300 1 22,900 1 of 0, l 22,900 I 142,500 1 01 01 142;500 1 4,231;942 I 1 1,218,405 I 1,225,231! 74,875 6,750,453 I 420,094 0 0 420,094 383,3111 3,3001 0I '!386,6111 740,884 I 127,900 1 147,700 1 721,084 1,124,195 131,200 I 147,700 1 1,107,695 3,742,878 187,108 2,515,836 1,818,544 2,286,841 542,549 6,478,628 17,572,384 66,589,939 66,589,939 5,784,300 I 4,000 1 571,300 I 01 '511,300 1 1,032,000 I 11,932,000 1 19,834,900 1 5,804,300 1 of 1,615,000 1 595,800 1 2,151,000 1 1,443,700 1 14,896,500 1 26,506,300 1 111,499,000 1 124,303,000 1 12,804,000 I 124,303,000 1124,303,000 1 0 I 5,515 I 5,515 I o 1 0 1 5,515 286,900 1 4,399 I 4,199 I 287,100 1 286,900 1 4,399 248,600 1 5,836 3,436 I 251,000 1 248,600 1 5,836 86,900 1 678,012 I 696,512 1 68,400 I 86,900 1 678,012 622,400 1 693;762 1 709,662 1 606,500 1 622,400 1 693,762 3,722;878 191,108 1,472,136 1 222 744 647,141 130,849 3,514,128 "1 10,900,984 1 4,427,142 1,205,505 1,225,231 125,475 6,983,353 539,694 0 0 539,694 383,311 740,884 1,124,195 3,742,878 187,108 2,515,836 1,818,544 2,286,841 542,549 6,478,628 17,572,384 53,785,939 I 66, 589,939 53,785;939' 1 66,589,939 1,303,400 1,379,500 5,286,000 76,600 8,045,500 22,900 1 0 1 0I 22,900 I 1,531,900 I 1,386,600 I 5,286,000 I 127,200 1 8,331,700 I 142,500 1 0I of 142,500 1 3,300 1 o I 127,900 1 147,700 I 131,200 1 147,700 I 9,719,732 4,000 1,044,300 0 731,300 1,096,700 11,932,000 24,528,032 116,855,132 20,739,049 137,594,181 13,254,101 0 3,828,140 1,530,100 2,421,000 1,511,500 14,896,500 37,441,341 137,594,181 137,594,181 If you have any questions or concerns please let me know so that we can get you the answer to your questions in a timely manner. G -7 6,818,887 3,610,998 1,989,561 2,583,160 1 2,338,591 1 559,731 1 83,794 1 7,455,039 1 598,329 1 26,038,090 1 4,198,642 1,198,405 1,225,231 74,875 6,697,153 420,094 0 0 420,094 386,611 721,084 1,107,695 208,509 191,108 (268,004) 288,444 597,141 127,749 3,514,128 4,659,075 45,850,890 45,850,890 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending the 2013 budget and funds. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2013, was adopted, approved and confirmed on December 4, 2012, in Ordinance 3468, in the manner provided by law. WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2013 budget was adopted. WHEREAS, the facts constituting the emergency include, but are not limited to: Unanticipated additional revenue from the grants; Unanticipated reduced revenue from internal service charges; Unanticipated additional expenditures for a variety of expenditure classifications including maintenance and repair, part-time salaries and benefits and changes in planned capital expenditures as previously authorized by Council; Unanticipated changes to interdepartmental cost allocation; WHEREAS, these facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2013. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. Pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. Section 2. The 2013 budget appropriation for each separate fund as set forth in Ordinance 3468, is amended as shown in the attached Exhibit A Section 3. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's /clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Council on the day of May, 2013. Cherie Kidd, Mayor ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: By Summary G \LEGAL \a ORDINANCES &RESOLUTIONS \ORDINANCES 2013 \04 BudgetAmendment 03 21 13 wpd -2- G 9 Funds IFund IDiv. (Name /Description I I I 'GENERAL FUND Note: Drvklo'nal totals forreferente only) Fund Balance: 001 1160 City Council 001 1210 City Manager 001 1211 Customer Commitment 001 1220 Human Resources 001 1230 City Clerk 001 1390 Community Service 001 2001 Finance Revenue 001 2010 Finance Administration 001 2023 Accounting 001 2025 Customer Service 001 2080 Reprographics 001 2091 Non Departmental 001 2099 General Unspecified 001 3010 City Attorney 001 3012 Jail Contributions 001 3021 Prosecution 001 4010 Planning 001 4020 Bwldmg 001 4030 Code Comphance 001 5010 Police Administration 001 5012 PenCom /CapRal Transfers 001 5021 Police Investigation 001 5022 Police Patrol 001 5026 Police Reserves Volunteers 001 5029 Police Records 001 5050 Police Facilities Maintenance 001 6010 ire Administration 001 6012 Fire Intergovernmental Services 001 6020 Fire Suppression 001 6021 Fire Volunteers 001 6022 Special Operations 001 6030 Fire Prevention 001 6040 Fire Training 001 6050 Fire Fanhnes Maintenance 001 6060 Fire Emergency Management 001 7010 Public Works Administration 001 7012 Public Works CIP 001 8010 Parks Administration 001 8012 Senior Center 001 8050 Ocean View Cemetary 001 8080 Park Facilities 001 8090 Marine Life Center 001 8112 Senior CenterFanhnes 001 8130 Custodial /Jamtonal Services 001 8131 Central Services Facilities 001 8221 Sports Programs 001 8222 Special Events 001 8224 Youth Family Programs 001 TOTAL General Fund 'SPECIAL REVENUE FUNDS 101 102 103 105 107 160 172 184 Lodging Excise Tax Fund Street Fund Economic Development Fund Real Estate Excise Tax-1 (REET-1) Fund PenCom Fund Real Estate Excise Tax -2 (REET -2) Fund Port Angeles Housing Rehab. Fund Senior Center Maintenance Fund TOTAL Special Revenue Funds CITY of PORT ANGELES 2013 Budget Amendment #1 Ordinance Exhibit A 2013 Budget 1 2013 Budget- 1st Qtr. Amendment Revenue' Expenditures 1 Ending' Beginning' Revenue' Expenditures' Ending' 1 1 Balance Est. 1 Balance Est.I 1 1 Balance Est.' Beginning' Balance Est. 4,967,518 42,400 66,800 395,000 316,700 O 8,900 O 235;300 O 183,100 0 30,400' 14,265,400 0 O 563,000 O 660,700 O 1,033,500. O 90,400 O 45,000 O 34,000[ 481,400 404,300 0 700,000 20,000 ;'••480,800 266,500 364,700 224,000 161,800 O 41,700' O 341,300 215,000 236,500 1,500 910,680 363,650 3,120,400 0. 11,900 23,350 534,600. 7,800 7,820 123,800 1 341,600 0 1 442,700 0 1 1,211,200 8,200 1 62,000 0 2,500; 5,500 1 139,000 6,000 138,300 O 41,800 O 3,100 1,570,100 2,658,700 0 125,000 62,000 294,000 44,000 144,600 137,000 146,300 55,000 1,454,150 O 20,250 0 .34,400. 1 246,900; 401,800 •I 14,500 131,400 71,000 93,900 54,000 110,000 I 62,000 143,000 4,967,518 18,766,000 18,724,000 5,009,518 5,009,518 4,967,518 161,738 470,200 '361,400 270,538 161,738 273,930 1,715,400 1,861,600 127,730 273,930 2,460,052 184,000 -'1 ;293,900 1,350,152 2,460,052 123,961 82,000 188,400 17,561 123,961 824,168 2,091,200 2,383,700 531,668 824,168 96,181 83,000 166,800 12,381 96,181 134,163 44,300 154,300 I 24,163 134,163 0 700 0 700 0 4,074,193 4,670,800 6,410,100I 2,334,893 4,074,193 42,400 395,000 0 0 0 0 14,265,400 0 0 0 0 0 0 481,400 0 20,300 266,500 224,000 0 0 215,000 1,500 363,650 0 23,350 7,800 229,050 0 68,200 8,200 0 5,500 6,000 0 0 1,570,100 0 62,000 44,000 137,000 55,000 0 0 246,900 6,100 71,000 54,000 62,000 4,967,518 18,931,350 CLOSED FUNDS Fund 184 Assets transferred to Fund 4001 in 2011 66,800 316,700 8,900 235,300 183,100 30,400 0 568,000 699,700 998,500 90,400 45,000 52,000 404,300 700,000 480,800 364,700 161,800 41,700 340,300 236,500 908,680 3,120,400 10,000 539,650 7,820 352,600 442,700 1,386,340 62,000 2,500 139,000 141,450 41,800 3,100 2,658,700 125,000 333,000 144,600 148,400 1,445,750 20,250 37,200 401,800 131,400 93,900 110,000 162,000 18,994,940 470,200 1 361,900 1,715,400 1 1,861,600 384,000 2,537,450 82,000 1 188,400 2,344,450 1 2,596,000 83,000 166,800 44,300 154,300 01 0 5,123,350 I 7,866,450 G -10 4,903,928 4,903,928 270,038 127,730 306,602 17,561 572,618 12,381 24,163 0 1,331,093 G \FINANCE \BUDGET\Budget Current Year \Amendments and Ordinances \2013 Budget Amendment #1-- Exhibit to Ordinance v #2 Revision Date April 10, 2013 Ordinance Attachment 1 of 2 Print Date 4/11/2013 11 10 AM T: ,Funds 'Fund 'Div. !Name Description I 1 1 I 'DEBT, SERVICE FUNDS t.. 1211 1 12001 GO Bond Refunding Fund (Sr. Ctr. /Fire) 1212 1 12005 GO Bond Refunding Fund (Library) 1214 1 12005 LTGO Bond Fund (W U.G.A.) 1215 1 12006 LTGO Bond (Prop. Acquisition) Fund TOTAL Debt Service Funds !ENTERPRISE /UTILITY'FUNDS 401 1 Electric Utility Fund 402 403 404 405 406 409 412 421 CAPITAL FUNDS Water Utility Fund Wastewater Utility Fund Solid Waste Collections Utility Fund Solid Waste Transfer Stn. /Landfill Utility Fund Stormwater Utility Fund Medic 1 Utility Fund Water Treatment Plant Utility Fund Conservation Fund TOTAL Enterprise Utility Funds ENTERPRISE INTERNAL SERVICE FUNDS.:,- 1501 1 !Equipment Services 1502 1 1Information Technology 1503 1504 310 316 451 452 453 456 463 1 'Self-Insurance 1 'Cultural Resources (Archaeologist) Fund TOTAL Internal Service Funds IFIDUCIARY,EUNDS 1602 1 'Firemen's Pension Fund 1650 1 'Off- Street Parking Fund 1657 1 'Utilities Voluntary Contribution Fund TOTAL Fiduciary Funds IPERMANENTFUNDS$,', 1601 1 'Cemetery Endowment Fund 1652 1 I Esther Webster (Fine Arts Center) Fund TOTAL Permanent Funds Governmental Capital Improvement Fund Governmental Park Improvement Fund Electric Capital Fund Water Capital Fund Wastewater Capital Fund Stormwater Capital Fund Combined Sewer Outflow Capital Project Fund TOTAL Capital Funds SUB -TOTAL ALL FUNDS Reserves Designated Reserves Used (Non General Fund) TOTAL ALL FUNDS CITY of PORT ANGELES 2013 Budget Amendment #1 Ordinance Exhibit A Beginning1 1 1 Balance Est.' 5,5151 .'0' 4,199 1 287,100 1 286,900 3,436:! 251,0001 248,600 696,512 68,400 1 86,900 709,662 1 606,500 622,400 7,211,487 35,739,600 36,068,900 3,516,698 5,739,800: 5,638,400 3,456,111 5,437,200 6,553,200 2,703;460 3,380,600 3,505,400 4,606,491 5,296,500 7,552,300 5 80, 731 1;174,800 1,095,400' 79,094 1,572,500 1,566, 700 7,698,639 91,600 335,200 766,229- 1,033,700 1,201,200 30,618,940' 59,466,300 .63,516,700 1 4,427,142 1 I 1,205,5051 1 1,225,231 1 1 125,475 1 I 6,983,353 1 539,6941 22,9001 142,500 420,0941 01 0l. 01 0 0I 01. 0.1 539,6941 22,9001• 142,500 420,0941 383,311 1 •3,300 1. 0 386,6111 740,884 1 127,900 147,700 721,084 1 1,124,195 1 131,200 1 147,700 1 1,107,695'1 3,742,878 5,784,300 187,108 4,000 2,515,836 571,300 1,818,544 0 2,286,841 511,300 542,549 1,032,000 6,478,628 11,932,000 17,572,384 19,834,900 66,589,939 111,499,000 12,804,000 66,589,939 124,303,000 `,''2013Budget Revenue'Expendituresl Ending 1 1 Balance Est. 5,515 1 :4,399 1 '5,836'1 678,012 1 693,762 1 6,882,187 1 3,618,098 1 2,340,111 2,578,660 2,350,691 660,131 84,894 7 ;455,039 598,729 26,568,540 Fund 403 Intrafund transfers within the same reporting entity are eliminated from budget totals (ie. Wastewater and Harbor Clean Up, $338,000 transfer). 1,258, 300 1 1,453,500 1 1,379,500 1 1,366,600 1 5,286,000 1 5,286,000 1 76,600 1' 127,200 1 8,000,400 1 8,233,300 4,231,942= 1,218,405 1,225,231 74,875 6,750,453 5,804,300 1 3,722,878 0 1 191,108 1,615,000 1,472,136 595,800 1,222,744 2,151,0001 647,141 1,443,700 1 :130,849 14,896,500 3 ;514,128 26,506,300, 10,900,984' 124,303,000 1 53,785,939 124,303,000 1 53,785,939 2013 Budget 1st Qtr. Amendment Beginning' Revenue1Expenditures1 Ending Balance Est.1 1 1 Balance Est. 5,5151 01 0 1 4,199 1 287,100 1 286,900 3,436 1 251,000 1 248,600 696,512 1 68,400 1 86,900 1 709,662 1 606,500 1 622,400 1 7,211,487 35,739,600 36,132,2001 3,516,698 5,739,800 5,645,5001 3,456,111 5,437,200 6,903,750 1 2,703,460 3,380,600 3,500,900 4,606,491 5,296,500 7,564,400 580,731 1,174, 800 1,195,800 1 7 9, 094 1,572,500 1,567,800 1 7,698,639 91,600 335,2001 766,229 1,033,700 1,201,600 1 30,618,940 59,466,300 64,047,1501 4,427,142 1,205,505 1,225,231 125,475 6,983,353 539,694 1 0 1 0 1 539,694 1 383,311 1 740,884 1 1,124,195 1 3,742,878 1 187,108 1 2,515,836 1 1,818,544 1 2,286,841 1 542,549 1 6,478,628 1 17,572,384 1 1,303,400 1,379,500 5,286,000 76,600 8,045,500 22,900 1 0 1 0 22,900 3,300 1 127,900 1 131,200 1 9,719,732 4,000 1,044,300 0 731,300 1,096,700 11,932,000 24,528,032 1 1 1 20,739,049 1 1,531,900 1 1,386,600 1 5,286,000 1 127,200 1 8,331,700 1 142,500 1 0 1 0 1 142,500 1 01 147,700 1 147,700 1 13,254,101 0 3,828,140 1,530,100 2,421,000 1,511,500 14,896,500 37,441,341 66,589,939 1 116,855,132 1 137,594,181 66, 589, 939 1 137, 594,181 1 137, 594,181 G -11 5,515 1 4,399 1 5,836 1 678,012 1 693,762 1 6,818,887 1 3,610,998 1 1,989,561 1 2,583,160 1 2,338,591 559,731 83,794 1 7,455,039 1 598,329 1 26,038,090 1 4,198,642 1 1,198,405 1 1,225,231 1 74,875 1 6,697,153 1 420,094 1 45,850,890 45,850,890 01 01 420,094 1 386,611 1 721,084 1 1,107,695 1 208,509 191,108 (268,004) 288,444 597,141 127,749 3,514,128 4,659,075 G \FINANCE \BUDGET\Budget Current Year\Amendments and Ordinances \2013 Budget Amendment #1-- Exhibit to Ordinance v #2 Revision Date April 10, 2013 Ordinance Attachment 2 of 2 Print Date 4/11/2013 11 10 AM JPORT NGELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: APRIL 16, 2013 TO: CITY COUNCIL FROM: BYRON W. OLSON, CHIEF FINANCIAL OFFICER SUBJECT: AUTHORIZING APPOINTMENT OF FINANCIAL ADVISOR BOND UNDERWRITERS Summary: The City recently went through a public solicitation for Financial Advisor and Bond Underwriters to assist the City in assessing the potential for refunding its current bonded indebtedness as well as assisting the City in future bond financings; especially the potential for a revenue bond for the landfill bluff stabilization project. In addition to the work on bonds, the Financial Advisor will also provide input and advice as part of our long -range financial plan (LRFP) process to help place the City in the best possible light for future bond ratings. Recommendation: Authorize the City Manager to execute the necessary agreements for the appointment of A. Dashen Associates as Financial Advisor for the City and Seattle Northwest Securities Corporation and RBC Capital Markets to the poll of approved bond underwriters for the City of Port Angeles and make any modifications as may be necessary to carry out the intent of this resolution. Background Analysis: Prior to this solicitation, the City of Port Angeles had utilized a variety of individuals and firms to provide both Financial Advisory services as well as bond underwriting. With the advent of changes made by the federal Dodd -Frank legislation and the Municipal Securities Rulemaking Board (MSRB), a common prior practice whereby, in the case of a negotiated sale, a Financial Advisor could resign as Financial Advisor and be appointed as the underwriter on the a bond sale was prohibited. In addition, with the number of changes in the regional Financial Advisory and Bond Underwriting market made it timely that the City conduct an open solicitation for both positions Financial Advisor and Bond Underwriter. Before going further, now would be a good time to clarify the roles and responsibilities of the Financial Advisor and the Bond Underwriter. The Financial Advisor is appointed by the City to aid the City in preparing for and issuing a wide variety of bonds and related municipal debt. The Financial Advisor has a fiduciary relationship with the City and must always act in the best interest of the City. The Financial Advisor may prepare the Preliminary Official Statement and the Official Statement (the municipal bond equivalent of a prospectus) and assists the City in preparing for a bond rating presentation. The Bond Underwriter does not have any relationship with the City except for the bond purchase agreement when the Bond Underwriter buys the bonds from the City and seeks to market/sell the bonds to investors. A good basic definition of a Bond Underwriter: An underwriter is a securities dealer who helps government entities bring bond issues to market. The key role it plays is to buy the bonds from the issuer and then resell them to investors. In doing so it assumes a financial risk and thus expects to make a profit on the transaction. The difference between the purchase price paid by the underwriter to the issuer and the price at which the bonds are resold to investors represents the underwriter's profit or discount. The underwriter's discount depends on factors such as the interest rate and accurate pricing of the bonds. If the market rate of interest moves against the underwriter after the sale, the underwriter's profit will be lower than expected. Conversely, if the market rate of interest moves in favor of the underwriter, the underwriter's profit will be higher. An underwriter may be independent or part of a securities firm or bank. Often, securities firms and banks have municipal bond departments that carry out functions such as underwriting, marketing or trading municipal securities. The City worked with our Bond Counsel, Pacifica Law Group, in the preparation of our Request for Qualifications solicitation which was patterned after the recent solicitation used by the City of Redmond. We then direct e- mailed the solicitation to all active municipal Financial Advisors and Bond Underwriters working in the State. A total of 10 firms received the solicitation. Seven (7) firms responded for the Financial Advisor and five (5) firms responded to the Bond Underwriter solicitation. Three (3) firms indicated that they were interested in either role. Interviews were held on March 21 at the offices of Pacifica Law Group in Seattle. All but one of the firms are house in the central Puget Sound region and it was easier for scheduling if the interview team to traveled to Seattle rather than vice versa. The interview team consisted of: Heidi Greenwood, Sr. Assistant City Attorney Sherry Wright, City Treasurer for Port Angeles Trina Nevaril, Budget Office for Port Angeles Byron Olson, Chief Financial Officer Deanna Gregory, Bond Counsel (advisory role only) Part of the rationale for having this interview team was to start to re -build a knowledge base within the City on municipal bonds. While I have extensive experience in issuing nearly all types of municipal debt, on Trina Nevaril had had any exposure to debt issuance. We will continue to work with this team on all related municipal financings (bonds and Public Work Trust Fund /State 1 -2 Revolving Fund loans) so that we can establish internal depth and back -up for the years to come. The City team interviewed the following firms: A. Dashen Associates Financial Advisor The PFM Group Financial Advisor SDM Advisors Financial Advisor D.A. Davidson Co. Financial Advisor Bond Underwriter Piper Jaffray Co. Financial Advisor Bond Underwriter RBC Capital Markets, LLC Bond Underwriter Seattle Northwest Securities Corp. Financial Advisor Bond Underwriter Bellevue, WA Seattle, WA Mt. Vernon, WA Seattle, WA Seattle, WA San Francisco, CA Seattle, WA The interview team reached unanimous consensus to recommend A. Dashen Associates for the role as Financial Advisor and a joint appointment of Seattle Northwest Securities Corporation and RBC Capital Markets A. Dashen Associates: (Financial Advisor) Alan Dashen from A. Dashen Associates has worked in the municipal bond industry for over 30 years as a consultant, investment banker and financial advisor. Prior to forming A. Dashen Associates, Mr. Dashen was employed as an investment banker with Seattle Northwest Securities Corporation. Alan also has experience with a consulting firm providing economic and feasibility studies on a variety of public sector projects. His educational background includes a Master's Degree in civil engineering from University of California, Berkley and an MBA from Stanford University. Alan also serves as an officer in the U.S> Navy nuclear power program. Scott Bauer has been with A. Dashen Associates for over five years. He also has 12 years of experience in private industry with a strong analytical background. Scott has a degree in engineering from the University of Washington and an MBA from Seattle University. RBC Capital Markets, LLC (Bond Underwriter) The firm was established in 1869 as the Royal Bank of Canada and continues today as the parent company of RBC Capital Markets (which is a publically traded company on the Toronto and New York stock exchanges symbol: RY). Over the last five years, RBC has underwritten over $1.8 billion in bonds in Washington State including work for the Washington State Housing Finance Commission, Central Puget Sound Transit, Washington Health Care Facilities Authority, the City of Seattle, King County and Snohomish County. Perhaps one of their greatest strengths was their considerable experience in bringing to market solid waste revenue bonds combined with a very deep team of bond professionals. RBC Capital Markets will be represented by Tom Yang, Managing Director from San Francisco. Mr. Yang joined RBC after nine years with UBS where he managed their general government and transportation efforts in the Western States. Tom graduated with High Honors from the University of California, Berkeley with a degree in mechanical engineering. 1 -3 Tom will be joined by Mike Biggica, Vice President in San Francisco. Mike has a Bachelor's Degree in Finance from the State University of New York, Albany and an MBA from the University of Maryland. Seattle Northwest Securities Corporation: (Bond Underwriter) Seattle Northwest Securities Corporation (SNW) has served as the underwriter for the City of Port Angeles bonds for the last 15 years. They underwrite the largest number of municipal bond deals in the Northwest in 2012, SNW underwrote 93 issues with a par amount of $2.254 Billion. SNW is also very active in municipal bond education and training for local government staff through the Washington Finance Officers Association and Washington Municipal Treasurer's Association. Lindsay Sovde, Senior Vice President, will be our Iead contact for the City. Lindsay joined SNW in 1999. Her business is primarily focused on cities, counties, ports, and special purpose districts in Washington and Alaska, with expertise serving in either the role of lead banker or financial advisor. She has extensive knowledge of state statutes as they relate to taxing and debt issuance and brings a wealth of experience working with local governments on credit strategy and rating agency interaction. Ms. Sovde earned a B.A. in Business Administration from the University of Washington and an M.B.A. with a concentration in Finance from Portland State University. Back -up for Ms. Sovde includes the 21 other investment bankers at Seattle Northwest. The two underwriting firms, whether jointly or individually, would serve as underwriters on negotiated sales of the bonds we sell directly to the underwriter without public bidding. This method is preferred when you have a complicated story to tell or there are issues that need explaining that would be very difficult in an open, competitive bid such as the landfill bluff stabilization project. To help assure that the City was getting a competitive price from the underwriter, we would use our Financial Advisor to survey the market to compare prices for similar bonds from comparable sellers. In a competitive sale, we would solicit bids from a variety of firms that could include RBC and SNW to bid on our bonds. This is the method that may use for voter approved bonds that have a relatively simple story to tell and have the voter approved excess levy to generate the tax revenue needed to pay the annual debt service on the bonds. We are very excited to have a team with the depth, technical knowledge and financial backing to work with the City of Port Angeles on our future debt financings. Compensation for the Financial Advisor is are based on the specific work associated with a particular bond sale. For work on a small bond issue primarily as a pricing advisor the cost would be $5,000 up to $40,000 on $40,000,000 bond issue we probably will be in the $10,000 range for the size of our typical bond issues. If they do additional work outside of a specific bond issue, A. Dashen Associates would be paid an hourly rate ranging from $190 $250 per hour depending on who was doing the work. 1 -4 For our underwriters, their compensation is earned is typically a combination of takedown (the difference between what they buy the bond from the City and what they sell the bond to the purchaser) and management fees, if applicable. An estimate for a $15,000,000 bond would generate underwriter of approximately $55,000 plus expenses based on an average "takedown" of $3.50 per $1,000 bond. We have already identified some Water revenue bonds as being eligible for refunding that we hope to have completed by very early August. There are other refunding opportunities that will occur in 2014 that are on our planning horizon. Lastly, in the resolution in Section Four, Council is asked to authorize the City Manager and Chief Financial Officer to execute a variety of documents related to proposed financings subject to Council approval. Nothing in this delegation would permit either the City Manager or Chief Financial Officer to incur any debt obligations with authorization by Council. If you have any questions, please let me know. April 11, 2013 Byron W. Olson Chief Financial Officer City of Port Angeles 321 East Fifth Street Port Angeles, Washington 98362 -0217 RE: Agreement to Serve as Financial Advisor Dear Byron: Thank you for the opportunity to provide financial advisory services to the City of Port Angeles (the "City This letter provides a scope of work and fee structure, and, if acceptable to the City, this letter also can serve as an agreement for such services. The fee structure is based on the fee structure in our statement of qualifications to the City. A. Dashen Associates A. Dashen Associates is a financial advisory firm that specializes in assisting public entities finance projects. Most of our work involves the issuance of bonds, and typically we work on 20 to 30 financings annually. As a firm we do not sell or underwrite securities or bonds but only serve in an advisory role. This allows us to avoid any potential conflicts of interest in providing advice to a bond issuer. Scope of Services 800 Bellevue Way NE, Ste 400 f Bellevue, WA 98004 tel 425.452.9550 fax 4 Services A. Dashen Associates will provide as financial advisor issue include: Provide advice on any proposed capital financing and provide recommendations to the City regarding financing alternatives. Work with the City to develop a financing plan for a project, which may include bonds, notes or other sources of funding. Review with the City refinancing of outstanding debt. Assume overall coordination of the bond financing process. Assist the City with and arrange for presentations to bond rating agencies. Work with City staff and bond counsel to determine the tax status of different aspects of the projects being financed. If requested by the City, prepare the preliminary and final official statements for each bond issue. Review and provide comments on the bond ordinance, official statement and other financing documents. Recommend whether the City issues bonds through a competitive or negotiated sale. For a competitive sale provide all services typically required of a financial advisor, including but not limited to preparation of a notice of sale, establishing bid parameters, recommending a time and date for the competitive sale, evaluating bids received and restructuring the bond maturities as appropriate following the bidding process. For a negotiated sale, assist the City in selecting an underwriter for the bonds. During the pricing of the bonds, assume a primary role with the City in negotiations with the underwriter related to 1 -6 fees and charges, interest rates, bond structure, call provisions, yields and other parameters that typically are determined at or near the time of pricing. The final objective is to ensure that the City's bonds are sold at appropriate rates and are properly marketed to achieve the lowest rates for the City. Provide other related services typically provided by a full service financial advisor. Fee for Services For bond financing services, our fee for services is dependent on our involvement as financial advisor and the fees shown below are not to exceed amounts. We do not want to duplicate work done by the underwriter on a bond sale. To the extent the underwriter or bond counsel does more of the work, our fees would be adjusted accordingly. Further, several of the City's bond sales have been relatively small, and all fees, including financial advisor, underwriter and bond counsel, need to be reduced to make these issues cost effective. For bond sales where we have primary responsibility for coordinating the financing, working with the rating agencies and structuring the bond issue, the fee schedule would be up to the following amounts: For issues up to $40 million, $1.00 per $1,000 par amount of bonds, with a minimum fee of up to $10,000 (subject to reduction for small issues). For issues over $40 million, the fee will be agreed upon before the sale. Fees calculated on the above schedule shall be adjusted as follows: 1. If A. Dashen Associates prepares the official statement, the fee is up to $10,000. 2. A. Dashen Associates will be reimbursed for direct out of pocket expenses. These expenses may include, but are not limited to, mileage, long distance charges, travel expenses, overnight delivery charges, printing, and photocopying. Compensation for other services not directly related to financing would be on an hourly basis at the rates of $250 for principals and $190 for associates. We do not bill for other support services. We typically do not bill our clients on an hourly basis unless it is for a specific non -bond related issue, and no work on an hourly basis would be commenced without prior approval by the City. We would not bill for attendance at City board or other meetings or for providing ongoing general advice to the City. Limitation of Liability Our liability is limited to fees paid to A. Dashen Associates under this agreement. Term of Agreement The City may terminate this agreement at any time upon reasonable written notice and payment for any fees and costs incurred to the date of termination. A. Dashen Associates retains the right to terminate the agreement upon reasonable notice to the City. 2 1 -7 If this agreement is satisfactory, e-mail to (alan @adashen.com) or return to the following address a signed copy: Sincerely, A. Dashen Associates 800 Bellevue Way, Suite 400 Bellevue, Washington 98004 4& DA,Z Alan G. Dashen Accepted and approved by the City of Port Angeles, Washington this day of 2013 By: 3 1 -8 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, appointing a financial advisor and selecting a team of investment banking firms to provide bond underwriting services to the City; and authorizing the execution of documents related thereto. WHEREAS, the City of Port Angeles, Washington (the "City has determined that it is in the best interest of the City to hire an independent financial advisor and to assemble a team of bond underwriters to serve the City; and WHEREAS, on January 23, 2013, the City issued a Request for Qualifications (the "RFQ for financial advisor and underwriter services for the purpose of establishing an eligibility list of qualified bond financial advisors and underwriters to meet future debt financing requirements; and WHEREAS, the City received proposals from a variety of qualified firms; and WHEREAS, the proposals were reviewed and evaluated by a team of City staff and on March 21, 2013 the highest ranking candidates were interviewed; and WHEREAS, based on their review of the written proposals and the interviews, and given the current and future financing needs of the City, City staff has recommended that A. Dashen Associates is the most qualified candidate to serve as financial advisor to the City, and that Seattle Northwest Securities Corporation and RBC Capital Markets, LLC are the most qualified candidates to underwrite future bond issues of the City; and WHEREAS, the City Council now desires to confirm the staff recommendations as set forth herein; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington: Section 1. Selection of Financial Advisor. The City hereby selects A. Dashen Associates to serve as financial advisor to the City (the "Financial Advisor The City hereby approves the agreement for financial advisor services (the "Agreement with the Financial Advisor in substantially the form on file with the City Clerk, and authorizes the City Manager to execute such Agreement. Such Agreement may be modified as necessary prior to its execution with the consent of the City Attorney. Section 2. Selection of Underwriting Firms. The City hereby selects Seattle Northwest Securities Corporation and RBC Capital Markets, LLC as its team of bond underwriters (the "Underwriters The City will, in its sole discretion, determine in connection with each negotiated financing the number of Underwriters, if any, to use on each future negotiated financings in accordance with the authorization of the issuance of each such financing, and in each such case, designate which firm, if any, will serve as senior manager or co- manager for each transaction. The City further reserves the right, in its sole discretion, to privately place or competitively sell any of its future bond issues, and to solicit proposals from other investment banking firms to serve as underwriter as determined to be in the best interest of the City. Section 3. Severability: Ratification. If any one or more of the provisions in this resolution shall be declared by any court of competent jurisdiction to be contrary to law, then such provision shall be null and void and shall be deemed separable from the remaining provisions of this resolution and shall in no way affect the validity of the other provisions of this resolution. All acts taken pursuant to the authority granted in this resolution but prior to its effective date are hereby ratified and confirmed. Section 4. General Authorization. The appropriate City officials, including but not limited to the City Manager and the Chief Financial Officer, are hereby authorized and directed to take such steps, to do such other acts and things, and to execute such letters, certificates, agreements, papers, financing statements, assignments or instruments as in their judgment may be necessary, appropriate or desirable in order to carry out the terms and provisions of, and complete the transactions contemplated by, this resolution. Section 5. Effective Date. This resolution shall take effect immediately after its passage as required by law. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of said Council held this day of April, 2013. Cherie Kidd, Mayor ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney 2 I ORT NGELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: APRIL 16, 2013 To: CITY COUNCIL FROM: BYRON OLSON, CHIEF FINANCIAL OFFICER SUBJECT: THIN CLIENT VIRTUAL CONVERSION/REPLACEMENT Summary: Current PC hardware is 5 -7 years of age and obsolete. Our replacement plan is to move to a centralized server based thin client PC provisioning over a two year period. Doing so will provide enhanced data security, data retention and staff flexibility to have desktop applications and data available on multiple platforms and communication devices not currently available. Initial phase will consist of 40 thin client applications for the Port Angeles Police Department Port Angeles Fire Department and 60 general staff at a cost of $131,000 including taxes with funding to come from budgeted computer replacement within the 2013 IT Budget. Recommendation: Authorize the City Manager and Chief Financial Officer to sign the necessary purchase documents to acquire the needed thin client software, supporting Microsoft software and needed thin client appliances for the first phase deployment to the Port Angeles Police Department, Port Angeles Fire Department and other sites with the City of Port Angeles in an amount not to exceed $119,830 plus applicable sales tax as detailed in the Thin Client Virtual Conversion Replacement Purchase Schedule. Backeround Analysis: Existing staff PC's are aging between 4 -7 years in age and have become obsolete. Due to the reoccurring cost of replacement every 3 -5 years and additional costs of reoccurring software upgrades, staff investigated and set in place the ability to move forward with a industry standard of thin client private cloud based computing. It consists of three parts: the server backend; the user software aspect; and the appliance The software consists of remote desktop software, an operating system and needed utility programs such as Microsoft Office applications. These applications reside on a centralized file server with redundancy and backup capabilities. The desktop image is presented to the user via a thin client interface or appliance. This appliance is smaller than normal desktops with no moving parts allowing for a longer life cycle of 8 -10 years at a significant reduction in costs. Software will be done on a multiyear agreement with software assurances for upgrades included as part of the maintenance plan. To the normal user it will appear they have a true desktop locally including a local hard drive, network access and other features when in fact they are running a image from a server session. Such a platform allows IT to backup PC files globally, perform record searches and allow for timely system restorations. Additionally, with movement toward a thin client platform we will have the ability with security and permissions to be able to access the user desktop from any location or device that has a wireless connection. This will allow police officers to access critical office files from their vehicles as well as public works staff accessing applications such as permitting, land files, GIS and SCADA from onsite locations via the wireless mesh. If for some reason a laptop /tablet or thin client device is lost, stolen or damage beyond repair, no information is lost that was retained on the thin client presence since none resided on it originally. The server infrastructure is already in place as of last year due to testing, design and configuration aspects for the initial pilot and will support the first 80 -120 thin clients. Fact: Without such a thin client platform, the ongoing reoccurring cycle of big budgetary fiscal hits for replacement of PC, software renewal purchases and disposal issues will continue to occur. Additionally the inability to backup and recover lost localized data and recovery of data on remote operating system will continue. Thin Client Server Deployment Pilot Pilot Pilot Pilot Virtual Desktop Conversion /Replacement Year 1 (2013) Year 1 (2013) Year 1 (2013) Year 1(2013) Year 1(2013) Year 1 (2013) Year 1 (2013) Year 1 (2013) Year 1 (2013) Rem.: Server Hardware Server Storage OS Software Virtualization Syr Software Item VMWare View licenses/subscriptions VMWare View licenses/subscriptions MS Windows licenses /subscription MS Windows licenses /subscription MS Office Pro Licenses /subscription MS Office Pro Licenses /subscription Thin Client Appliance Thin Client Appliance escription (3) IBM Rack mount Internal /SAN Storage MS Windows Server VMWare w /redundancy Descript (10 vm pk)license w /sw assure (10 vm pk)license w /sw assure license for two dev w /sw assure license for two dev w /sw assure license for two dev w /sw assure license for two dev w /sw assure TBD based on usage 400 -900 ea TBD based on usage 400 -900 ea Software Engineering /tech support one time setup assistance CITY of PORT ANGELES Thin Client Virtual Conversion Replacement Purchase Schedule Ucensing lnitfal Cost Parameters Per Unit Purchase once /onsite maint for 5 years Purchase once /onslte maint for 5 years Purchase once /current till next purchase Included in View software below 2012 Purchases Previously Authoriaed 3 3 4 3 4 6 40 60 40 60 Licensing Agreement Parameters Three year license plus sw assurance upgds Three year license plus sw assurance upgds Three year agreement with yearly license charge Three year agreement with yearly license charge Three year agreement with yearly license charge Three year agreement with yearly license charge C \Documents and Settings \tpverce COPA \Local Settings \Temporary Internet Files \Content Outlook \2EIG3018 \04 -16 -13 Thin Client Virtual Conversion- Replacement Purchase Schedule xlsx Sheetl lot2 515,000 00 515,000 00 53,500 00 50 00 initial Col Per Un $3,154 00 10 Purchase once /3 yr maint 5900 00 30 Purchase once /3 yr ma int $900 00 100 hrs w /perdiem $250 00 Sub•Totall 545,000 00 545,000 00 514,000 00 50 00 2013 Purchase Authorization Request 51 On- Goingl Qc$ts Sub-Total On -Going Oats 512,616 00 Lifecycle 50 00 5 -7 yrs $0 00 5 -7 yrs 50 00 5 -7 yrs 50 00 $104,000.001 without applicable sales 59,000 00 59,000 00 8 10 yrs Lifecycle Stet us,. in place as part of pilot (2012) in place as part of general network svr storage upgrade (2011 -12) in place as part of pilot (2012) in place as part of pilot (2012) (10 vms) 50 00 3 yrs w /renewals For PAPD /PAFD access 53,154 00 518,924 00 50.00 3 yrs w /renewals For Phase 1 general City staff switchouts $61 37 52,454 80 $2,454 80 agmt renewal /3yr For PAPD /PAFD access use 561 37 $3,682 20 $3,682 20 agmt renewal /3yr for Phase 1 general City staff switchouts $211 53 58,461 20 58,461 20 agmt renewal /3yr For PAPD /PAFD access use 5211 53 $12,691 80 512,691 80 agmt renewal /3yr for Phase I general City staff switchouts PAPD /PAFD will reuse current laptops mostly $27,000 00 527,000 00 8 -10 yrs for Phase I general City staff switchouts 525,000 00 525,000 00 1 yr without ao Alkob K -3 Revision Date April 10, 2013 Print Date 4/11/2013 10 41 AM Thin Client Server Deployment Year 2 Planned Purchases requires se q paste authoring Yean2(2014) Server Hardware. Year 2 (2014) Server Storage Virtual Desktop Conversion/Replacement Year 2 Planned Purchase Year 2 (2014) .Year 2 (2014) Year2 (2014) Year 2'(2014) z r Item ;VMWare'View Ikenies /s ubsaiptlons: MS Windows licenses /subscription "IDescripilon n y Council in 204 (1) i8M Rack mount Internal /SAN Storage Item Dessript(on —'requires separate aut:.... ,:.a by counciiin 2014 CITY of PORT ANGELES Thin Client Virtual Conversion Replacement Purchase Schedule Quandty ter Lien (10.vm'pkjlicense w /sw,assure 1 license for two deu w /sw assure fir:; lfcensefortwedev w/sw assure C \Documents and Settings \[pierce COPA \Local Settings \Temporary Internet Flies \Content Outlook \2EIG3018 \04 -16 -13 Thin Client Virtual Conversion Replacement Purchase Schedule else Sheen oft Licensing Agreement I initial Cost! s .?Parameters�"'Ylh� =n uni�t(t Purchase oncatonsite maint for 5 years Purchase on main for 5vears :Pltin` "ned future purchase retrial' for 2014 i Ucensing Agreement initial Cost Parameters per un °Three yearltcense plus assurance il Three year agreement wli :2 'yearly Hcense chargg�;�� Thi t t +ed year agreement wR, Yearly license charge PLircllase once /kyrman Planned future purchase request for 2024 ;154.00 Oa-Going! ry_ ubTOtal Life de Status 35,000.00 $0,O0.'i §A•• allows for yeg2 'ehentadditlons for load�, balaixing`u 5.7 yrs allows for year 2 client additions for toad ba(anclfg/storage S4S- 000. 001!'.: without aoolicoble sales tax] "?',4, Sub•Total 0'n -G tlfecycle 1 Statu /renewals i fur Phase 2 gene 682.20 agent renewal/3yr for Phase 2 genera $12,692 80 $12,691,80 ;agent renewal/Syr" for Phase" 2ge City staff swttchouts aff swltchouts MI qty staff swltchouts' $45,00000 $45, 000.00 r` forPhase 2genealOty staff swltchouts; 580,298.001 without aaalicablesates "tax K -4 Revision Date April 10, 2013 Print Date 4/11/2013 1041 AM ROLL CALL MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 February 27, 2013 6:00 p.m. Members Present: Doc Reiss, Thomas Davis, David Miller, John Matthews, Tim Boyle, Duane Morris, Scott Headrick Members Absent: None Staff Present: Sue Roberds, Scott Johns, Chris Cowgill Public Present: None PLEDGE OF ALLEGIANCE Chair Miller opened the regular meeting at 6:00 p.m. and led the Pledge of Allegiance. APPROVAL OF MINUTES Commissioner Matthews moved to approve the January 9, 2013, regular meeting minutes. The motion was seconded by Commissioner Reiss and passed 6 0 with Commissioner Boyle abstaining due to absence at that meeting. PUBLIC HEARINGS: STREET VACATION PETITION STV 12 -03 LINDLEY, etal: Consideration of the vacation of a nortion of alley right -of -way between Hazel and Spruce Streets east of Fairmount Avenue. Planning Manager Sue Roberds reviewed the Department Report recommending that the Planning Commission forward a recommendation of approval of the right -of -way vacation petition to the City Council citing 2 conditions, 10 findings, and 5 conclusions. Chair Miller opened the public hearing. There was no one present to speak to the application. Chair Miller closed the public hearing. Following brief discussion, Commissioner Morris moved to recommend that the City Council approve the street vacation petition citing the following conditions, findings, and conclusions in support of that action: Conditions: 1. Property owned by the petitioners and right -of -way acquired through the subject vacation shall be combined into one building site per Zoning Lot Covenant prior to the issuance of a quit claim deed for the right -of -way. M Planning Commission Minutes February 27, 2013 Page 2 2. A 20' utility easement shall be included in the area vacated. Findings: 1. A petition requesting vacation of right -of -way platted to serve as an alley in Block 8 abutting Lots 1 20, Pennsylvania Park Addition was submitted to the City on February 8, 2013. The area was platted in 1890, and was annexed into the City in 1965. The right -of -way is 20' in width and 500' in length for a total area of 10,000 sq. ft. 2. RCW 35.79 requires that a petition for vacation of right -of -way shall be signed by two thirds of the abutting property owners to be considered valid. The petition is signed by 83% of the abutting property owners. 3. The City's Public Works and Utilities and Fire Department staff reviewed the petition and had no concerns with the proposal. A sewer utility line is located in portions of the alley and a 20' utility easement must be maintained along the alley for service and future line extensions where sewer is or will be extended. The alley is not open and, as such, has not been used for access to abutting properties or for general circulation. 4. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right -of -way. Land Use Element, Map Goals, Policies, and Objective Element Goal A is relevant to the proposal. 5. The City's standing policy has been to assist abutting property owners to vacate unopened rights -of -way that may have been vacated by statute without requiring compensation. 6. The vacating of a street is categorically exempt from a State Environmental Policy Act (SEPA) review per Section 197 -11 -800 (2) (h) of the Washington Administrative Code. 7. The site was posted regarding the proposed land use action on February 8, 2013, with legal publication appearing in the Peninsula Daily News on February 10, 2013. Notice of the action was mailed to abutting property owners who were not party to the requested action on February 11, 2013. No written comments have been received. 8. Consolidation of the right -of -way with the abutting properties following vacation can be accomplished by filing a Zoning Lot Covenant. 9. The Port Angeles City Council set a public hearing date for action on the street vacation petition by Resolution on March 19, 2013. 10. The Port Angeles Planning Commission held a public hearing on the proposed street vacation on February 27, 2013. Conclusions: A. Vacation of the subject portion of alley will not alter access to properties in the area for emergency purposes, nor will the proposed vacation result in a change in daily service needs to existing properties or prevent the public's use of the alley to public facilities. M -2 Planning Commission Minutes February 27, 2013 Page 3 B. No compensation is required for this vacation request as it was intended that the property be vacated under the 1906 Clallam County Road Statute. The action will provide the property owners with title to the right -of -way that was intended by the 1906 statute. C. The vacation will place unneeded property on the City's tax rolls and complete an action that was intended under the Clallam County 1906 Road Statute. D. As conditioned, site consolidation will appropriately combine the vacated right -of- way with the abutting properties. E. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically Land Use Map Goal, Policies and Objective Element Goal A. Commissioner Boyle seconded the motion that passed unanimously. MUNICIPAL CODE AMENDMENTS MCA 13 -01— Consideration of various minor amendments intended to correct or clarify existing regulations identified in Sections 8 (Health and Sanitation), 11 (Streets and Sidewalks), 13 (Public Utilities), 14 (Buildings and Construction), 16 (Subdivision), and 17 (Zoning) of the Port Angeles Municipal Code. Planning Manager Sue Roberds reviewed the Department Report recommending various amendments to the City's Municipal Code that are intended to clarify or correct existing regulatory language. Ms. Roberds indicated that although a public hearing is scheduled for these amendments, staff is requesting that, following discussion, the Commission continue the matter to April 10 to allow the Public Works and Utilities Department additional time to comment on those items relative to the Department's realm of responsibility. Chair Miller opened the public hearing. There being no one to speak to the issue, Commissioner Reiss moved to continue the matter to the April 10, 2013, regular meeting. The motion was seconded by Commissioner Matthews and passed unanimously. COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS Proposed Street Tree Ordinance Associate Planner Scott Johns stated that on July 5, 2011, the City Council directed staff to move toward a designation of Tree City USA for Port Angeles. The proposed street tree ordinance meets one of 4 requirements required to achieve that designation. The ordinance meets the requirement by designating who within the City government would have authority over the management of trees within the City's rights of way (ROW). The ordinance makes as little change in the status quo as is possible. Trees placed in the ROW are technically owned by the City while maintenance remains with the abutting property owner. The proposed ordinance is not intended to require plantings but is intended to keep track of trees that are planted in ROWs, when they are planted, removed, or pruned and also to provide an inventory to keep track M -3 Planning Commission Minutes February 27, 2013 Page 4 of the City's urban forest. Specifications in the ordinance won't cost the homeowner anything or prevent them from doing work on trees that they plant or that exist in ROWs abutting their properties. The ordinance only ensures that maintenance and planting will be done in a planned, healthy, and sustainable manner. Proposals in the ordinance are considered state of the art. Some pruning practices are not considered best management practices. Pruning is important and is often a matter of preference whether a tree is left to a more natural canopy or a contrived canopy. If pruning is identified as being such that it will result in an unhealthy tree that may then result in an accident, as the property owner, the City should have some standard about what happens in that ROW to ensure that damage doesn't' result in danger trees or that when pruning occurs appropriate permits are obtained to ensure that work does not result in damage to neighboring structures or powerlines and streets. In response to Commissioner Boyle, Mr. Johns stated that Tree City U.S.A. standards require a City contribution to ensure maintenance of the trees. That contribution is already being spent by the City's Public Works and Utilities Department for maintenance of trees around power lines. There could also be opportunity to sell wood from trees that become diseased or damaged and need to be removed, bringing in some revenue for continued maintenance of trees throughout the City. Commissioner Davis stated that the ordinance is a great idea. He asked if a public awareness /outreach/education program is being planned? Mr. Johns noted that it is not possible to gain public awareness and acceptance without such a program. Without such a program, such an ordinance is just a nuisance to the public. While it is difficult to quantify the amount of carbon dioxide sequestered in the trunk of a tree, or how much water is retained or slowed rather than running through a storm system, or how much oxygen is produced by a tree, there are studies that show that for every $1 of investment in trees, $3 can easily be quoted as a benefit to the public. Local media and community events would be good arenas to educate the public and, hopefully, word of mouth. Chair Miller expressed concern that property owners could be charged with a misdemeanor if maintenance is not done to the specifications of the ordinance. Mr. Johns stated that the regulations are not meant to be onerous to property owners or to cause undue stress. Protection of the public safety is a concern when planting trees in ROWs. Accidents are not intentional and he suggested that wording may need to be revised to note that accidents are not misdemeanor offenses; misdemeanor offenses would be those that are done intentionally, willfully, or after being told not to perform a certain activity that will result in damage that will affect the public. Mr. Johns expressed concern that enforcement action needs to have some ability to be enforced. It is not intended to prosecute accidents or poor judgment but it is important that intentional vandalism be discouraged. Commissioner Davis agreed that the word "misdemeanor" is intimidating. Mr. Johns said he would continue to address these issues with revised wording. Nothing in the ordinance affects planting on private property. Director Nathan West noted that nothing in the proposed ordinance is new where it relates to requiring permits for work in the rights -of -way. The City would only consider prosecuting willful damage of a valuable tree in a ROW or the intentional damage of plantings. M -4 Planning Commission Minutes February 27, 2013 Page 5 Assistant Attorney Chris Cowgill added that a misdemeanor would only be levied for willful, criminal mischief. Commissioner Miller did not believe that the present wording indicates that people who are not adequately taking care of trees now will not be cited for misdemeanors. Mr. Johns will revise ordinance wording to ensure that unknowing neglect is not a misdemeanor offense. In closing, Mr. Johns asked Commissioners to take another look at the draft ordinance. Staff is hoping to conduct a public hearing on this issue on May 8. There is no hurry, we want it to be logical and acceptable. This is just one piece of an urban forest program. Duane Morris noted that the City will need to commit to this if it's going to work. Such a proposal is to the City's benefit. He served a citizen tree board in San Luis Obispo. He offered to assist in further development of the ordinance and citizen outreach. REPORTS OF COMMISSION MEMBERS None ADJOURNMENT The meeting adjourned at 7:00 p.m. Sue Roberds, Secretary David Miller, Chair PREPARED BY: S. Roberds CATEGORY I RESIDENTIAL-NEW vtopULAR/Me■NUFACT 1 AL Value $66,000 SINGLE FAMILY I 1 Value I $138,475 MULTI-FAMILY_ 1 Value ACCESSORIES L Value riii,; 1 BLDG PERMITS FEE BUILDING TOTALS BLDG PERMITS CONSThVALUE COMMERCIAL-NEW RETAIL Value HOTEL/MOTEL IT'I'YilY,'Zn Value k; OFFICE Value DRINKING/DINING 11'...• Value AUTO/SERVICE "AffkgiJ Value INDUSTRIAL Value 444f PUBLIC NEW ;CHOOLS/HOSPS/GO Value CHURCHES Value RECREATION Value 1144 REPAIR ALT. I RESIDENTIAL I Value COMMERCIAL I Value PUBLIC Value DEMOLITION MOVE! Value JAN. C OF O'S ISSUED* I 23 $134,537 7 $33,665 2 $9,300 34r I FEB. I MAR 1 $3,000 DEPARTMENT OF COMMUNITY ECONOMIC DEVELOPMENT BUILDING DIVISION MONTHLY PERMIT REPORT MARCH 2013 1 $106,048 146,215 5 $127,240 I 1 $25,900 L', I I I I I I I 1 $450,000 APR. I MAY I JUNE r, 4s,'.idlic31: ,,i;j0; .z:. 11,„k;;. 41'c'ci :.v: :i;41G I -T I 1 v,igkfz,A -.:?4.4 ,t1 1 pr--r:. $200,006 IA'k ',I I I I I I i I I -....W4'. ;7: ilactifia7,.;Wg i'F T Ze6i.z.„ 44W v ,°4;1111f -k.:;i:;,,, 4. ,,,..t.:7•17 '''''''Avalfii„.k YVAt'7,17 I .14ki7',...';" ,,..p.-r.-... ;15 Mr.. 1X ',..io. 4 I I I I V41::: I 28 $186,174 N. 6- r4 7 $72;351:1 $38,000 $6,482 $11,544 IT I' $14,913 *Certificate of Occupancy (C of 0) issued to new or relocated businesses. I JULY I AUG. I 2013 YTD PeNt.HIMINNA.I.. M $60,000 3 M I $390,738 1 t 6 $153 140 J'.- 72 $417,537 20 I:1114,016 I 1 4s-5 1 3 :,'.1;':VAR.i::* W4, .„,..1 $12,300 I I 107 I I 1 $200,000 2012 YTD $15,000 6' $980,916 6 $130;179; $45,000 2 $72,809,184 63 $342,941 34 $378,431 "47,000 2 $5,500 116 $1,797,731 $74,718;151 I 20 I 7 Biomass fee $436896 M 6 PORT ANGELES FORWARD COMMITTEE PITTIS MEMORIAL CONFERENCE ROOM Port Angeles, Washington Meeting Minutes for March 14, 2013 Staff Present Others Present: Public Present: No quorum present. Approval of Minutes Minutes approved by consensus. Mission. Statement: rong o create: a'st;economicallf and culturallr,yibrant'coinm`un that will enhance the`lives of our citizens:' CALL TO ORDER: Chair Kidd opened the meeting at 7:30 a.m. ROLL CALL: Members Present: Chair Kidd, Mike Chapman, Terry Weed, George Maggie Roth, and Linda Rotmark. Members Absent: Vice -Chair Downie, Brenda Francis Thomas, Charlie Halberg, Jim Hallett, and Larry Morris. Nathan West, Scott Johns, Roberta Korcz, and Teresa Pierce. Tim Boyle. Bill Grimes of Studio Cascade. Bergner, Kaj Ahlburg, and Smith, Mike Edwards, Greg Waterfront Transportation Improvement Project (WTIP) Update West -End Park Nathan West introduced Bill Grimes of Studio Cascade. Mr. Grimes shared progress on the 60% design for West End Park. Council will be asked to approve the 60% design at their next meeting on March 19, 2013. West End Park elements include extension of the esplanade theme, continuation of the waterfront trail, dock access, walkable beaches, and a historical timeline feature. The estimate is $2.36 million for construction for Phase 1 of the West End Park. N. West noted an area illustrated as the site for a building has yet to be determined for an exact use. Committee discussion followed including questions ranging from the permitting process to construction of walkable beaches, and how to provide adequately for future maintenance. N. West recognized efforts by Linda Rotmark for successfully assisting in the City receiving the CERB grant. The City continues working to find and fill the funding gaps so the project can be completed and to also keep the already secured permitting in place and avoid having to reapply later. Possibilities for funding the gap include the City, grants, and other potential revenue sources and sponsorship opportunities. Port Angeles Forward Committee Meeting Minutes for March 14, 2013 Rotmark noted how more CERB funding is available, but this time as a 0% loan rather than a grant. The Port of Port Angeles would only be able to contribute funding to a project providing specific industrial job type activities. N. West continued by noting the importance of integrating City history and tribal cultural elements into the project. Consultations with LEKT developed several names for the beaches, street names (with signs in dual languages), and a timeline element. No quorum was present, however, it was the consensus from those present to forward a favorable recommendation from PA Forward to City Council to approve the 60% design. Chair Kidd noted how the project is a catalyst for economic development and the future of Port Angeles. Bicycle Tourism /Regional Bicycle Interest Group Discussion George Bergner shared articles from "Bicycling" magazine illustrating the possibilities. He reported the results of the recent subcommittee determined planning the creation of a 501 -3c organization with the purpose to develop bicycle tourism and promote bicycling in the general community. Communities with credibility draw more tourism and media interest. He reported there are 15 to 20 people interested in serving on the board comprised of cycling enthusiasts, those involved in lodging and restaurants, as well as local government, and area civic groups. Funding will be through donations, website advertising, grants, and possibly later from Lodging Tax. Development and startup costs will include website development, advertising in national magazines, and heavy emphasis on recommending more bike racks, lockers, and restroom facilities, and planning a major event in Port Angeles. Bergner added it may be possible for the organization to consider having a location in the Downtown area. Think Choose Buy Local Campaign N. West reported for Mike Edwards. The session on February 25, 2013, with Derek Long, Executive Director for Sustainable Connections was very successful. Discussions were at the twenty thousand foot level. Port Angeles is on the right track for success with the program. Integration of the private sector is a goal of the campaign. Mike will provide a more detailed summary at the next PA Forward meeting. Economic Development /Downtown Port Angeles /Sub- Committee Reports Tourism ONP /Elwha None Indoor Athletic Space None 2013 Topics for Discussion on Future Agendas None None PA FORWARD COMMITTEE MEETING MINUTES MARCH 2013 Page 2 of 3 M -8 Port Angeles Forward Committee Meeting Minutes for March 14, 2013 Member Reports Scott. Johns reported the City will be planting two new trees near City Hall in recognition of Arbor Day, and the April 2, 2013, City Council meeting will include a proclamation further recognizing Arbor Day. Adjournment Chair Kidd adjourned the meeting at 8:35 a.m. Next Meeting Date Next regular meeting date April 11, 2013, at 7:30 a.m. in the Pittis Conference Room. Minutes approved as presented on April 11, 2013. Cherie Kidd, Chair Teresa Pierce PA FORWARD COMMITTEE MEETING MINUTES MARCH 2013 Page 3 of 3 M -9 CALL TO ORDER REGULAR MEETING: ROLL CALL: APPROVAL OF THE MINUTES: PUBLIC COMMENT: FINANCE: 1. None. City of Port Angeles Parks, Recreation Beautification Commission Port Angeles, Washington February 21, 2013 LEGISLATION: 1. Lincoln Park Master Plan Vice Chairperson Shargel called the regular meeting of the Port Angeles Parks, Recreation Beautification Commission to order at 6:00 p.m. in the Vern Burton Meeting Room #3. Members Present: Vice Chairperson Shargel, Commissioners Ramsey, Merritt, Stratton, Hordyk, and Knowles. Members Absent: Chairperson Pitts. Staff Present: Mayor Kidd, C. Delikat, N. West, D. Bellamente, R. Korcz, and Secretary Kochanek. It was moved by Stratton and seconded by Ramsey to: Approve the minutes of the January 17, 2013 regular meeting. Motion carried 6 -0. Devon Graywolf, 438 Lopez Avenue, read a letter about the land deed at Lincoln Park that she had sent to the editor of the Peninsula Daily News that had not been published yet. William Hunt, 438 Lopez Avenue, provided the Commissioners with several handouts and commented on the history of Lincoln Park. Lois Danks, 1621 South F Street, commented that the City does not have the funding for such a large plan and does not know where the funding is going to come from. She is worried that all the trees will be cut and then there will be no funding for any of the other phases. Andrew T. May, 483 Westridge Road, offered his knowledge as a Professional Horticulturist about the types of trees and shrubs that are compatible to our area. Lilly Thompson, 1228 West 19 Street, commented that Ms. Danks stated her concerns very well and that she is in agreement with them. She stated that anything new planted at the park will be eaten by the deer. Director Delikat provided the Commissioners with a PowerPoint presentation addressing his concerns with the phasing of the Lincoln Park Master Plan and showed the Commission a newly revised plan that showed the different phases. Delikat stated that nothing in the plan was added or removed, but was arranged so that phase "A" could be maintained with current staffing levels. He introduced the President of HBB Landscape Julie Vong, Port of Port Angeles Airport/Marinas Manager Doug Sandau, and Community Economic Development Director Nathan West to the Commissioners. M -10 LEGISLATION: (Cont'd) LATE ITEMS: DIRECTOR'S REPORT: Julie Vong provided the Commissioners with a PowerPoint presentation reviewing the past Lincoln Park Master Plan meetings and phases. Commission discussion took place. It was moved by Ramsey and seconded by Hordyk to vote on the following Staff Recommendation: The Parks, Recreation, Beautification Commission recommends that the City Council adopt the Lincoln Park Master Plan subject to successful City Staff and Port of Port Angeles negotiations to facilitate a comprehensive approach to tree removal, full re- vegetation of impacted areas, implementation of critical phases within the Lincoln Park Master Plan. Motion carried 5 -1with Fowler Stratton voting in opposition to the recommendation. 2. City Pier Floats Director Delikat provided the Commissioners with a PowerPoint presentation addressing the condition of the City Pier floats. The presentation showed photographs of the rot, split planks, and trip hazards on the floats. He then addressed the maintenance costs ($135,000) vs. revenue ($23,450) over a five year period. Commission discussion took place. It was moved by Stratton and seconded by Ramsey to vote on the following Staff Recommendation: Not to put the current City Pier floats back in at the City Pier due to rot, split planks, and safety issues. Motion carried 6 -0 3. Election of officers It was moved by Vice Chairperson Shargel and seconded by Ramsey to: Send a memo to the City Council recommending appointment for Janet Young and the re- appointment of Penny Pittis to fill the two vacant positions on the Parks, Recreation Beautification Commission for the four year term of March 1, 2013 through February 28, 2017. Motion carried 6 -0 1. None. 1. Director's Report Parks Recreation Director Delikat conducted a PowerPoint presentation updating the Commissioners on the status of the Civic Field light poles, Lincoln Park longhouse, the installation of the new Senior Center reader board, and upcoming recreation events. He informed the Commissions that he would discuss the 2013 Parks Recreation work plan at the next meeting. ADJOURNMENT: Vice Chairperson Shargel adjourned the meeting at 7:45 p.m. Next Meeting March 21, 2013 Vern Burton Community Center Meeting Room #3 6:00 n.m. Pittis, Chairperson Cindy h. nek, Secretary 'ZITY:OFIPOR1144GELES 4, BLIC WORKS#TIltritS,,unrARTIVI ist)t,uus.TER REPORT J ;,1, "fr A ERAGEINALYWATER AND.:;,— LAST YEAR TO DATE (MG) 1 1 98( t. i THIS YEAR TO DATE MG) 1 203 JA FEB V 011APTERI, REPORT 2013 111 10 I/2113 MAR APR WATER DEMAND D 2012 RAINFALL SEWER SYSTEM JETTED )SYSTEM DRAINS JETTED OSYSTEM TV INSPECTED MAY JUN JUL AUG D2012 12013 -10 Year Average 1 vRAINFALL LaATev,611cbe, h 0 YR AVG TOTAL TO DATE 1 7.65 !THIS YR TO DATE I 3 74 STORPAYaii:61 N /II' I I I SEP OCT e f*, MONTE! (FT YR. I 10,1411 26,223 01 0 5631 1,601 NOV M-13 900 1 800 1 700 r 200 Avenue Monthly Recycle Drop Box Tons Ist Quarter Average Monthly Curbside Tons lst Quarter PW U OUPPTERLy REPORT 2013 885 8/11,2013 ■•Nardwaste ■Garbage 2009 2010 2011 2012 2013 ELECTRICAL USAGE 2012 112013 AVERAGE ELECTRICAL USE:, LAST YEAR TO DATE (M Kwl 68.3086: THIS YEAR TO DATE (M Kw Il 67.7295: -.-%:135`./ 1" 3- TEMPERATURE MAY JUN JUL I r AUG SEP OCT I I NOV DEC 12 M 14 PUBLIC WORKS UTILITIES DEPARTMENT QUARTERLY REPORT eA= ACv1 WATERWek Responded to 30 customer service requests Repaired 13 water service leaks Repaired 16 water main breaks, Assisted contracters as needed Replaced 17 water meters, Performed 182 utility locates Performed required Deptartment of Health testing Repaired or replaced 1 fire hydrant Fire hydrant water main flushing 236,790 gallons Water loss due to leaks 748,670 gallons ..,;-,WASTEWATER TREATMENT NPDES monthly reports and pretreatment results submitted to Ecology Worked with local dischargers on pretreatment issues Performed process control on secondary treatment system Completed monthly 0 M on leachate collection and treatment systems Conducted CSO inspections in compliance with Pollution Prevention Plan Submitted Crown Park annual stormwater report to Nippon, Flagger Training Performed sewer monitor downloads, Attended ngging class Repaired #8 monitoring well at the Landfill, Reinstalled #3 aeration blower actuator Performed biweekly downloads of ISCO flow meters, Attended PNCWA meetings Attended Wastewater Operations training at Peninsula College Performed Landfill post closure biannual groundwater sampling pa_: 'rte. rA EQUIPMENT SERVICES: Received and prepared for service new Water Division service truck Modified a drop box for temporary use by Wastewater Division Replaced box floor on refuse truck 5800, Coordinated ngger class qualification Used 10,769 gallons of diesel fuel citywide and 13,026 gallons of unleaded Replacement bucket truck for Light Operations Division out to bid 1077 Total mechanic hours billed for 1/1/13 to 3/31/13 Completed 366 job orders, Cost of parts used was $43,491 00 Ordered electnc utility cart for Wastewater Division Repaired 25 street lights Performed 16 service connections Performed 443 electncal inspections Completed 167 utility locates Large projects this quarter included Hospital re -route feeder around Francis Street Park Project 12th K Streets 7 pole replacement project ...SOLID WASTE Day FERvFx Attended Post Closure meeting and Coordinated Prevention Grant meeting Attended Joint Solid Waste Advisory Board meeting, Bids for container purchase Attended Public Works and Utilities quarterly safety training Updating Clallam Cty Comprehensive Solid Waste Management Plan Attended Waste Connections quarterly meeting and PW U Safety meeting 525 Cubic yards of compost sold dunng first quarter 2013 Conducted post closure monthly inspections at the Landfill WASTEWATER'COLLECTIONW r Yw ..::40g.RitlaWSTREETS Unplugged 3 non -city sewer lines and 2 city lines, 8 yards to Decant facility Assisted Light Operations crews with 3 pole installations Removed delivered P #2 at Pump Station 13 to Redmond, Washed down Decant' Entered wet well at Pump Station 13 to repair slide rail and check for damage Cleaned Landfill oil/water separator, Walk through at Francis St construction Assisted Solid Waste with condensate pump repair, Cleaned Pump Station 2 Looked into redesigning the Decant facility, Cleaned Pump Stations 5, 10, 13 Worked on Ediz Hook pressure main for H2s issues, Started rate baiting New seasonal started 2- 11 -13, Learned some HTE Pruned trees for sweeper access along curbs and in alleys throughout the City Completed retro-reflectivity change out for all warning signs in Area 1 per policy Misc jetting /repair /tracing of stormlines in known problem areas or by request Cleaned rock and debris from road and parking area on Ediz Hook due to storms/wave Quarterly Corp Yard SWPPP inspection, Misc catch basin repairs Construction major addition to the Compost Facility, Patched potholes citywide Cut brush that impedes visibility of signs throughout the City Citywide mowed/graded/ graveled /ground/educted/swept/applied herbicide Performed stormwater sampling and tracing at vanous locations as requested Continued street name sign changeout, Tnp and fall repair due to notifications Provided asphalt and concrete repairs for Water, Solid Waste, Light Ops Divisions Street sweeping citywide including on the Waterfront Trail All stormwater treatment facilities inspected per NPDES Phase II permit requirements General sign, building, and key maintenance, and curb painting citywide Dead animal control citywide, Adopt a Highway and illegal dump trash pick up Performed maintenance on Eco Storm Plus at First and Valley Streets Culvert inlet maintenance before and dunng storms of all major culverts in the City Supported engineering with perc testing for 4th H Street stormwater improvements Responded to illicit discharge detection and elimination (IDDE) events s a .:i• .ENGINEERtfd•. fir; FEMA Projects (Tumwater St retaining wall, Ediz Hook np -rap) design Biennial Water Line Replacement/design, Eclipse Industrial Park Second Source /consti CSO Phase 1 Project construction, CSO Monitonng ongoing Wastewater Treatment Plant Headworks Screen Replacement construction Industnal Wastewater Plant outfall repair design 4th Street Stormwater Improvements design, CSO Phase 2 design Pole Replacements/construction, Francis St Stormwater Outfall Repair /design permit Sewer Trestle at 8th and Francis Streets Repair advertise in Apnl Border Patrol Office construction, ACTI Expansion complete Morse Creek Hydro SCADA Improvements final testing on hold pending generator rep Landfill Drainage Repair close out, Advanced Metenng Infrastructure (AMI) construct 2012 Street Paving and C Street Extension Stormwater Improvements construction E Street Reservoir Cover design, City Hall HVAC Renovation design Septage Receiving Station preliminary design, Pump Station 3 preliminary design Wastewater SCADA System Replacement design Dry Creek Bndge and Discovery Trail Construction project closeout Laundsen Bndge Replacement design, Landfill Cell Stabilization design Biennial Sewer Line Replacement and I and I Reduction design A St Substation Transformer design, WWTP Facilities Engineenng Report study