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HomeMy WebLinkAboutAgenda Packet 04/19/2005 poRTAN¢ AGENDA ELES CITY COUNCIL MEETING w a $ h i N g T O N, U.S.a. 321 EAST FIFTH STREET April 19, 2005 REGULAR MEETING - 6:00 p.m. A. CALL TO ORDER - Regular Meeting (6:00 p.m.) ROLL CALL - PLEDGE OF ALLEGIANCE - CEREMONIAL MATTERS & PROCLAMATIONS 1. Proclamation in Recognition of Port Angeles 1 1. Read Proclamation Senior High Symphony Orchestra 2. Recognition of Outstanding Public Award Recognitions recipients Linda Kheriaty and Lisa Hainstock 3. National Public Works Week Proclamation 3 3. Read Proclamation 4. Earth Day Proclamation 5 4 Read Proclamation __ B. WORK SESSION 1. Tsunami Presentation - - Presentation by Dan McKeen C. (1) LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by CiO: Manager or City Council member (2) PUBLIC COMMENT This is an opportunity for members of the public to speak to the City Council about anything. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes perperson and a total of 15 minutes for this commentperiod. (These time periods may be lengthened or shortened at the discretion of the Mayor.) D. FINANCE 1. Video Inspection Equipment Purchase 7 1. Approve Purchase 2. Mini-Excavator & Trailer Purchase 9 2. Approve Purchase E. CONSENT AGENDA 1. City Council Minutes - March 29, 2005 11 1. Accept Consent Agenda Special Meeting, April 5 Regular Meeting, 13 and April 12 Special Meeting 23 2. Expenditure Report - April 8, 2005 - 31 $581,079.28 3. Electronic Payments - April 8, 2005 - 49 $359,592.27 4. Water Damage Reimbursement 51 F. CITY COUNCIL COMMITTEE REPORTS NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK April 19, 2005 Port Angeles City Council Meeting Page - 1 G. RESOLUTIONS H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Ordinance changing quorum for Parks & 53 1. Adopt Ordinance Recreation Commission Board I. OTHER CONSIDERATIONS 1. Dry Creek Water Association Agreement 57 l. Approve Agreement 2. Swimming Pool Oversight Committee - 2. Memo to be provided later 3. Swimming Pool Utilization -- 3. Memo to be provided later J. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) 1. Final consideration of Phase I (Lots 1 - 8 and 59 1. Approve Phase I 25 - 30) of the Reidell subdivision - Rook Drive K. PUBLIC HEARINGS - OTHER 1. ECLIPSE etal Annexation: Annexation of 79 1. Conduct public hearing and continue to property located within the City's western May 11, 2005 Urban Growth Area (UGA). L. INFORMATION 1. City Manager Reports: [] Community Work Plan Discussion (deferred from 4/12/05 meeting) ( Page 89 ) [] Economic & Community Development quarterly reports (Page 103) [] Consumer Confidence - Water Quality Report 2004 (Page 105) [] APWA Project of the Year - Carnegie Library Revitalization (Page 111) [] Funds Status Report (Page 113) 2. Planning Commission Minutes - March 23, 2005 (Page 117) 3. Board of Adjustment Minutes - April 4, 2005 (Page 123) 4. Public Works & Utilities Quarterly Report (Page 129) M. EXECUTIVE SESSION (As needed and determined by City Attorney) N. ADJOURNMENT I I PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public hearing in order to receive pubtic input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK April 19, 2005 Port Angeles City Council Meeting Page - 2 pORTANGELES CITY COUNCIL MEETING WASHINGTON, April 19, 2005 I. CALL TO ORDER - REGULAR MEETiNG: II. ROLL CALL: Members Present: Mayor Headrick Councilmember Braun Councilmember Erickson Councilmember Munro ~_ Councilmember Pittis Councilmember Rogers Councilmember Williams Staff Present: Other Manager Quinn Attorney Bloor Clerk Upton  ~. ~q~~ - G. Cutler (~. M. Madsen D. McKeen ~ ~J~. T. Riepe __~ Y. Ziomkowski Ill. PLEDGE OF ALLEGIANCE: CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: April 19, 2005 LOCATION: City Council Chambers CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: April 19~ 2005 LOCATION: City Council Chambers pORT NGELES CITY COUNCIL MEETING w A s.,. ~ ~ o., u. s. ^. Attendance Roster DATE OF MEETING: April 19, 2005 LOCATION: City Council Chambers City of Port Angeles pORTANGELES Ordinance/Resolution Distribution List WASHINGTON, U. S. A. City Council Meeting of April 19~ 2005 Ordi~e / ResolUtion No. City Manager City Atty. (1) City Clerk (2) ~)eputy Clerk Personnel Cust. Svcs. Finance Dir./Mgr. Police Dept. Fire Dept. Light Dept. Parks & Rec. MRSC (1) Extra Co[oies TOTAL PROCLAMATION In Recognition of Port Angeles Senior High's Symphony Orchestra WHEREAS, The Port Angeles Senior High School symphony orchestra students made a very special trip to New York City over the Easter Holiday; and WHEREAS, the purpose of the trip was for the symphony orchestra students to play a 40-minute performance at Carnegie Hall; and WHEREAS, the ~tudents performed at optimum skills, playing such musical pieces from Dvorak and Piazolla, after which the room erupted in a standing ovation; and WHEREAS, Ron Jones, the orchestra's conductor and teacher, along with his "assistant" wife Debbie, felt the students were incredible in their professionalism and talents, feeling this show epitomized all the trips made by Port Angeles students over the years since 1989; and WltEREAS, to round out an outstanding feat and to make the most ofthis experience, the students took the opportunity to explore the sites of the Big Apple by taking a tour of New York Harbor, visiting ground zero at the site of the former World Trade Center, the United Nations and the Metropolitan Museum of Art, and made sure to squeeze in a trip to Broadway with many seeing either "The Phantom of the Opera" or "The Producers"; and WItEREAS, it is noted that this trip was made possible by fund-raising spearheaded by the Orchestra Parents United for Students group. NOW, THEREFORE, I, Richard A. Headrick, on behalf of the City Council of Port Angeles do hereby urge all citizens to join the City Council in applauding these outstanding students of our City. We thank them very much for their excellence and dedication, and for showing the rest of the participants that Port Angeles produces the best and promotes making the most of each student's talents. Thank you for making April 19, 2'005 Richard A. Headrick, Mayor WHEREAS, 2 PROCLAMATION NATIONAL PUBLIC WORKS WEEK MAY 15 - 21, 2005 WHEREAS, public works services provided In our community are an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as electrical, water, sewer, streets, fleet management, solid waste collection and disposal, snow removal and engineering services; and WHEREAS, the health, safety, and comfort of this community greatly depends on public works facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction is vitally dependent upon the efforts and skill of its public works employees; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff the Public Works & Utilities Department is materially influenced by the public's attitude and understanding of the importance of the work these people perform; NOW, THEREFORE, BE IT RESOLVED BY' THE CITY COUNCIL OF THE CITY OF PORT ANGELES in consideration of the above findings to declare: The week of May 15th through May 21st, 2005 shall be known as "NATIONAL PUBLIC WORKS WEEK." I urge all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works services and to recognize the contributions that public works and utilities employees make every day to our health, safety, and comfort. April 19, 2005 Richard A. Headrick, Mayor 4 PROCLAMATION EARTH DAY ApHi 22, 2005 WI-IEREAS, April 22, 2005 has been declared Earth Day by the President ofthe United States; and WHEREAS, The City of Port Angeles has a long history of promoting stewardship for the earth, through its environmentally responsible actions; and WHEREAS, The City of Port Angeles is an established leader in energy conservation, recycling, and strong support of mass transit; and WHEREAS, We are fortunate to live in a city so bountifully endowed with natural assets, and feel a natural, continuing responsibilffy for preserving our environment by keeping it clean, healthy, and beautiful; and WHEREAS, This endeavor is worthy of our support and cooperation; and WHEREAS, Earth Day 2005 is an opportunity for all individuals to reflect that it is our responsibility to preserve our environment for future generations; NOW, THEREFORE, I, Richard Headrick, Mayor, on behalf of the City Council, do hereby proclaim April 22, 2005 as EARTH DAY in the City of Port Angeles, and invite all citizens to participate in this noble effort by developing and can'ying out imaginative projects which will serve to enhance, restore, or maintain the beauty and environmental well-being of all neighborhoods in our community. April 19, 2005 Richard A. Headrick, Mayor f 6 Council Presentation April 19, 2005 City Of Port Angeles Tsunami Information Presentation The Warning System The Tsunami Warning Center would issue a watch or warning: · The National Weather Service would broadcast the information on the State Emergency Alert System · PenCom would contact the area's emergency managers · Emergency managers would implement appropriate alerts and notifications Council Presentation April 19, 2005 Local Warning Systems Multiple methods of warning are used to alert our citizens and visitors · Emergency Alert System (EAS) · Mass telephone notification - Reverse 9-1-1 · All-hazard alert broadcast (AHAB) · 2® on County list · Currently in Neah Bay and LaPush Public Education Partner with Clallam County in providing public education · Tsunami workshops · Earthquake drills · School programs Council Presentation April 19, 2005 Comprehensive Emergency IVlanagement Plan (CEMP) · We have recently completed a complete overhaul of the CEMP · We submitted the plan to the State and received a very favorable review · We are in the process of setting up training for the various City Departments CEMP Layout · The CEMP is arranged so that responders are guided through three phases of an emergency: · Warning · Response · Recovery Council Presentation April 19, 2005 How Are We Prepared~ · Warning · Tsunami Warning Center · EAS, reverse 9-1-1, AHAB? · Response · Identified evacuation routes · Evacuation signage · Comprehensive Emergency Management Plan · Recovery · Comprehensive Emergency Management Plan Port Angeles Tsunami Evacua. tion Routes I 4 Council Presentation April 19, 2005 Evacuation Route Signage Questions? 5 W A $ H I N G T O N~ U. $, A, CITY COUNCIL MEMO J DATE: April 19, 2005 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Sewer Inspection Camera System purchase Summary: This procurement is for thc replacement of the sewer inspection camera system and vehicle used by the Public Works & Utilities Waste Water Division. Three bids were received. Enviro-Clean Equipment submitted the lowest responsible bid for a vehicle mounted unit in the amount of $107,100. Recommendation: Authorize the City Manager to sign a purchase order and contract #05-11 to purchase a vehicle mounted sewer inspection system from Enviro-Clean Equipment. Background/Analysis: Bids were opened for a new sewer inspection camera system on March 29, 2005. The invitation for bids allowed the vendors to provide pricing for ~vo options, that is, for a trailer mounted system or for a vehicle mounted system. Funds in the amount of $120,000 were reserved from the 2004 and 2005 budget processes for this procurement and will be transferred to Equipment Services Division for the sewer inspection camera system. The sewer inspection camera system will be used to remotely inspect and record all underground piping systems 6" or larger within the City for both repair of existing systems and for new construction acceptance. The new system will have improved resolution, handling capability, and ability for steerage and maneuverability through lateral transitions so that operators will be able to fully identify problem areas in our systems. The vehicle mounted system is preferred over the trailer contained unit as it is less intrusive to traffic where manholes are located in major thoroughfares and provides increased accessibility in many areas of the city where the up-stream manhole or outfall is located on an unimproved roadway, dead ended alleys, or difficult terrain. Purchase Contract No. 05-11 (Prices Include Sales Tax and Fees) Allwest System Type Enviro-Clean Underground Pearpoint Replacement vehicle #1 Trailer mount $92,500 $96,413.75 $109,300 #1610 1975 Dodge #2 Vehicle mount $107,100 N/A $120,500 Van, RST equipment Recommend procurement of the vehicle mounted sewer inspection camera system from Enviro-Clean, Inc.7 N:\CCOUNCIL\FINAL\Sewer lnsnection Camera System Purch~e.rff pmTAUCn s W A $ H I N '~ T O IN, U, ,~, A, CiTY COUNCIL MEMO 1 J DATE: April 19, 2005 To: CITY COUI~CIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Equipment Purchase: Mini-excavator and Trailer Summary: This procurement is for a mini-excavator and trailer for the Light Operations Division. the most advantageous contract method is through State of Washington contract #AD440 using Bobcat West from Fife, WA Recommendation: Authorize the City Manager to sign a contract and purchase order with Bobcat West. Background/Analysis: The 2005, budget contained funds to purchase a new mini-excavator and trailer for the Public Works & Utilities Light Operations Division. These funds have been transferred to the Equipment Services Division and are available for the procurement. This is a new addition to the fleet, which will advance the productivity of excavation for the installation and repair of underground utility systems. The mini-excavator is available on the State bid contract. The vendor, Bobcat West, is offering special discount pricing on a combination purchase for the mini-excavator and a 12,000 lbs trailer. State Bid for 1 Mini Excavator plus Trailer Purchase Contract No. AD440 (Prices Include Sales Tax and Fees) State NC Replacement Equipment Type Bid Mach'mery Budget Equipment Mini Excavator/Trailer $34,000 $48,000 $35,000 New Addition It is recommended that the City Manager be authorized to sign the contract and purchase order for the mini- excavator and trailer from Bobcat West. 9 N:\CCOUNCIL'fflNAL'~vlini Excavator & Trailer.doc CITY COUNCIL SPECIAL MEETING Port Angeles, Washington March 29, 2005 CALL TO ORDER - Mayor Headrick called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 5:30 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Munro, Pittis, Rogers, and Williams. Members Absent: Cotmcilmember Erickson. Staff,Present: Manager Quinn, At?racy Bloor, G. Cutler, M. Madsen, D. McKeen, T. Riepe, Y. Ziomkowski, and C. Hagar. Public Present: None. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Headrick. ALLEGIANCE: WORK SESSION: Travel Reimbursement: Carol Hagar, Finance Administrative Assistant, reviewed the travel reimbursement policies and procedures with the Council. Travel Reimbursement Work Plan Work Plan: The Council and staff had discussion on the various statements in the Goals & Objectives, as well as the more specific projects and program listings for the 2005 work year. The general discussion revolved around the need to give staff clear direction and concentrate on policy issues. The Council was interested in reducing the list to the top priorities and concentrating on performance objectives. Dinner Break Mayor Headrick recessed the meeting for dinner at 6:30 p.m. The meeting reconvened at 7:00 The Council discussed addressing the needs of the public in the work plan, such as street maintenance, public restrooms, youth activities, etc. The Council reviewed the Goal sections of Financial Stability, Intergovernmental Relations, and Employee Excellence with minor changes in project listings. Priorities were suggested,and the list will be reviewed again in the next workshop session. ADJOURNMENT: The meeting was adjourned at 8:50 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 11 12 CITY COUNCIL MEETING Port Angeles, Washington April 5, 2005 CALL TO ORDER - Mayor Headrick called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Munro, Pittis, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Bloor, Clerk Upton, G. Cutler, M. Madsen, Y. Zibmkowski, L. Dunbar, S. Romberg, T. McCabe, D Bellamente, N. Riggins, S. Johns, G. Kenworthy, B. Coons, M. Sheats, T. VanSickle, and K. Barber. Public Present: L. Crowley, E. Tuttle, B. Trodahl, K, & S. Romberg, R. Petersun, T. Jennings, F. & A. Andrews, P. Lamoureux, P. Schaefer, C. Kidd, S. Rigg, I. McKelvie, and C. Berg, Ali others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilraember Pi'tis. ALLEGIANCE: PUBLIC CEREMONIES, Certificate of Recognition to Earnest L. Main: PRESENTATIONS AND PROCLAMATIONS: This item was deferred to a future meeting. Certificate of Recognition to Earnest L. Main Proclamation Recognizing Proclamation Recognizing National Public Safety Telecommunications Week, April National Public Safety 10 - 16, 2005: Telecommunications Week Mayor Headrick read and presented to Communications Manager Riggins the proclamation recognizing the week of April 10 - 16, 2005, as National Public Safety Telecommunications Week. Manager Riggins inlroduced Communications Officers Marilyn Sheats, Todd VanSickle, Steve Romberg, and Kert Barber. WORK SESSION: None. LATE ITEMS TO BE Manager Quiun asked for a moment of silence in honor of recently deceased City PLACED ON THIS OR employee, Bernie DeBoard, and in respect to Pope John Paul II. FUTURE AGENDAS & PUBLIC COMMENT: Manager Quirm then asked to add a Chip Seal Contract as Agenda Item D.6. Mayor Headrick, having been approached by the Director of the YMCA, asked that a special City Council meeting be set to hear a presentation by the YMCA on its pool proposal. Manager Quinn added that the Council could continue its discussion of the 13 CITY COUNCIL MEETING April 5, 2005 LATE ITEMS TO BE City's 2005 Work Plan at the special meeting. The Council, therefore, agreed to PLACED ON THIS OR conduct a special meeting on Tuesday, April 12, 2005, at 5:30 p.m. FUTURE AGENDAS & PUBLIC COMMENT: Linda Crowley, Vice President of the Port Angeles Swim Club, advised the Council (Cont'd) that the club has been in existence for 40 years, and it serves as a starter program to train students for the High School Swim Team. Prior to September, 2004, Ms. Crowley, indicated the Club has had full use of the pool from 5:30 - 7:00 p.m., Monday through Friday, during the school year, and 3:30 - 5:30 p.m. through the summer. However, in September, the Club was informed that the number of lanes would be decreased, and they would no longer have use of the dive tank and the shallow tank. Ms. Crowley noted there is an average of 50 kids using 5 lanes, and they are swimming into each other and are unable to get a good workout. In January, this matter was brought to the City Council's a~ention, at which time Ms. Crowley was directed to a subcommittee and/or the Parks Commission to resolve the issue of a proposal that would cost in excess of $200 per swimmer per year. Ms. Crowley indicated they had not been allowed to meet with either of the two groups to explain the needs of the Club; theY had only met with Mr. Cutler and Ms. Reifenstahl, who maintained the original position of charging a full fare for swimpasses, plus extra pool rental fees to use the areas needed. They were, therefore, appealing to be heard by the Council at a future meeting on the issue of whether they would be required to pay a fee when no other youth sport is charged a fee. The Swim Club has never paid a user fee on the members, and the kids haven't been required to pay the City a fee for pool use. In view of the special City Council meeting just set, Mayor Headrick indicated the matter would be placed on the April 12 Council agenda for consideration; he asked that the presentation be limited to 30 minutes. Ed Tuttle, 3909 Old Time Place, President of the Bay Loop Association and the Nu Dawn Coalition, referenced his 1997 appointment by the City Manager as a representative of the City regarding the Tacoma Narrows Bridge, as it was important for the citizens of the County to vote in the advisory election. Mr. Tuttle spoke as a proponent of citizens being able to vote on matters that affect them, such as annexation and fluoride. He provided further commentaries as to how the City Council should function, he provided a copy of a lawsuit on fluoride to the Mayor, and he responded to Councilmember Munro that he was not involved in the west side annexation. When queried by Councilmember Rogers as to whether he represented the Port Angeles Downtown Association, he responded he did not. Taylor Jennings, Owner of Art Space at 105 E. Front Street, invited the Council to attend the 2nd Saturday art activities, particularly the guided walking tour of the outdoor sculpture, concluding at the Revival Artisan's Studios West to create masterpieces for the upcoming Art on the Town auction. The date for the event is Saturday, April 9~. Bob Boyle, Port Angeles, referenced the west side annexation, indicating he had afrended Monday's meeting of the P.U.D. A phone survey of the property owners in the area to be annexed was conducted to determine whowanted to annex to the City, and it was indicated that 75% did not want to annex. The figures were then recalculated, and the number was revised down to 46% who didn't wish to annex. Mr. Boyle indicated there had been a prior survey of residents serviced by the P.U.D. as to whether they wanted fluoride in the water and, of 180 votes, only 3 people wanted fluoride. Mr. Boyle urged the Council to think about what the people want. Manager Quinn indicated that, in the western annexation ama, a current petition by property owners indicated 60% wanted to annex. Public Works & Utilities Director Cutler clarified that the figure was currently at approximately 57%, but he expected that by Wednesday, the figure would go over 60%. By Friday or Monday, it would likely increase to 70-75%. Cherie Kidd, 101 E. 10th Street, thanked the Council and staff for its support of the Skate Park. The ~r~undbreaking was held the previous day, and she felt the Skate Park CITY COUNCIL MEETING April 5, 2005 LATE ITEMS TO BE would be a positive addition to the City. , PLACED ON THIS OR FUTURE AGENDAS & Paul Lamoureux, 602 Whidby, referenced written materials he previously provided to PUBLIC COMMENT: the Council on the matters of fluoridatinn, a surcharge on water rates, and a proposed (Com'd) resolution to the graving yard simatiun. He briefly touched ot't the three issues, noting that the lawsuit on fluoridation was filed because so manypeople were not in favor of fluoride. He discussed the possibility ora water surcharge, making various suggestions in jest. Mr. Lamoureux referenced the upcoming Financial Report, enumerating various questions he would like to have answered. Finance Director Ziomkowski expressed a willingness to meet with Mr. Lamoureux, but she was ce'rtain many of his questions would be answered during her presentation. Peter Ripley, 114 E. 6~ Street, #102, addressed thc need for more tolerance in the community of people with disabilities. He felt that the disabled are oi~an treated with disrespect, and he urged the Council to set the tone that such actions will not be tolerated. Mayor Headrick urged Mr. Ripley to contact the Police Departmentin the event criminal activities were to occur in this regard. FINANCE: 1. Equipment Replacement, Mower & Tractor: Equipment Replacement - Director Cutler presented information pertinent to the purchase of a mower and tractor Mower & Tractor from a State bid contract. Fie explained the needed specifications of the mower and tractor, and the fact that the total cost exceeded the budget by $22,000. However, in order to accommodate the increased cost, he advised the Council that a dump truck that was slated for replacemem would not be acquired this year by virtue of efficiencies gained by combining the Parks Maintenance Division and the Street Division. Following brief discussion, Councilmember Braun moved to authorize the City Manager to sign a contract and purchase order with Western Equipment and Irrigation Distributors, Inc., for a new grounds mower and tractor in the amount of $69,000, including tax. Councilmember Pittis seconded the n/orion, which carried unanimously. Milbur-Pita Inspection 2. Milbor-Pita Inspection Services Agreement: Services Agreement Director Cutler informed the Council that the amount proposed for the agreement with Milbor-Pita should be corrected to $32,100. Based on previous inpm from Councilmember Braun, Milbor-Pita is being engaged to do an evaluation of the Cedar Street retaining wall. Director Cutler showed the Council slides of the retaining wall, indicating that a determination must be made as to whether the corrosion is structural or cosmetic. The proposed agreement will fund the first task, which is to evaluate the retaining wall. Deputy Director of Engineering Services Kenwotthy advised the Council that staff is also concerned about other retaining walls, but this particular wall is the primary focus. Director Cutler indicated that a placeholder will be put in the CFP in the amount of $250,000 in anticipation of repairs to the retaining wall. Brief discussion ensued after which Councilmember Rogers moved to authorize the Mayor to sign an Agreement for Professional Services with Milbor-Pita and Associates, Inc., for an amount not to exceed the corrected amount of $32,100. The motion was seconded by Councilmember Williams and carried unanimously. Worthy & Associates 3. Worthy & Associates Consultant Agreement, Project 05-14: Consultant Agreement, Project 05-14 Director Cutler provided pertinent information to the proposed agreement with Worthy & Associates for the design of drainage improvements at Shane Park. He indicated that work is scheduled to begin September 1st of this year, and the Council subcommittee wants to proceed with design of the improvements. CouncilmemberRogers inquired as to whether staff is communicating with the user groups in order to keep them informed as the project proceeds. Director Cutler assured her that staff has met with the primary user~[ gd communications will be ongoing. Councilmember Rogers CITY COUNCIL MEETING April 5, 2005 Worthy & Associates moved to authorize the Mayor to sign an Agreement for Professional~ Services Consultant Agreement, with Worthy & Associates, LLC, for an amount not to exceed $24,500. Project 05-14 (Cont'd) Councilmember Williams seconded the motion, which carried unanimously. Industrial Water Line Leak 4. Industrial Water Line Leak Repairs, Project 05-08:,. Repairs, Project 05-08 Director Cutler advised the Council that, due to needed repairs to the Industrial Water Line, the City will proceed with the project at the time Nippon Paper Industries shuts down for scheduled maintenance in May. Staffsolicited bids through the Small Works Roster; however, no bids were submitted. The Council is, therefore, being asked to authorize the City Manager to negotiate a contract with Western Waterproofing for the repair of the leaks. Repair costs are projected at between $20,000 and $50,000, and the City will be reimbursed for the final contract amount. Following brief discussion, Couneilmember Braun moved to authorize the City Manager to enter into a time and materials contract with Western Waterproofing in an amount not to exceed $75,000. The motion was seconded by Councilmember Munro and carried unanimously. Supervisory Control and 5. Supervisory Control and Data Acquisition (SCADA) Upgrades at Waste Data Acquisition (SCADA) Water Treatment Plant: Upgrades at Waste Water Treatment Plant Director Cutler presented the proposed contract with S&B, Inc., for upgrades to the Supervisory Control and Data Acquisition (SCADA) system at the Wastewater Treatment Plant. Explaining the value of obtaining the upgrades, be emphasized the fact that many more efficiencies will be gained in the operation of the plant. Councilmember Williams moved to authorize the Mayor to sign and award a contract with S&B, Inc., to complete the necessary SCADA upgrades for an amount not to exceed $19,366.40. Couneilmember Braun seconded the motion. Brief discussion followed, and Director Cutler responded to an inquiry from Councilmember Munro in that the upgrades would make the plant more efficient in terms of controls and data, but it would not necessarily result in the redugtion of labor. Councilmember Rogers added that the upgrades will provide needed information for the necessarypermits. A vote was taken on the motion, which carried unanimously. Chip Seal Program 6. 2005 Chip Seal Program: Director Cutler reviewed bids submitted, and he provided information relative to a demonstrationproject being proposed, whereby the City would restore asphalt concrete residential streets with chip seal as opposed to an overlay. Over the last few years, the City has done overlays and has worked on Peabody Street, but it was decided to do further research on the possibility of chip seal in order to extend the life of the residential streets. Staffvisited Bainbridge Island, who uses the chip seal process, and various areas throughout town were identified for the chip seal program. Director Cutler reviewed the areas proposed, noting that costs were somewhat higher than expected due to fuel costs. Councilmember Rogers moved to award the contract for the 2005 Chip Seal Program, Project No. 05-03, to Doolittle Construction, and authorize the Mayor to sign the contract in the amount of $324,860.00. Director Curler responded to Councilmember Munro, noting that costs are significantly higher with the overlay because of the curb cut costs. He added, however, that the City is still providing curb cuts for access by the disabled. Deputy Director of Engineering Kenworthy informed the Council that the State will be doing paving on Front Street to Lincoln, and curb cuts will be added or upgraded. Following brief discussion, a vote was taken on the motion, which carried unanimously. Break Mayor Headrick recessed the meeting for a break at 7:10 p.m. The meeting reconvened at 7:28 p.m. 16 CITY COUNCIL MEETING April 5, 2005 ' PUBLIC HEARINGS - 1. , Surplus Solid Waste Equipment: OTHER: Mayor Headrick opened the public hearing on the surplus of utility equipment at 7:29 Surplus Solid Waste p.m. Director Cutler advised the Council that the cun~ideration of surplus equipment, Equipment as well as the Solid Waste Service Agreement, are being combined since the surplus equipment would be sold to Waste Connections as part of the proposed agreement. Solid Waste Service Power Resource Manager Dunbar, with the use of PowerPoint slides, reviewed the' Agreement process recommended by staff for the Council to. follow in this consideration. In addition, as a follow-up to the public hearing held at the last Council meeting, Director Cutler reviewed input provided by two different individuals, one having to do with glass recycling, and the other having to do with a reduction in the size of containers. He indicated the latter would be reviewed at a future date. Mr. Dunbar then reviewed three findings foradoption by the Council with respect to the Solid Waste Service Agreement. Director Cutler itemized the equipment proposed for surplus, and Mayor Headrick opened the floor to public comment. There being no public testimony, the public hearing was closed at 7:35 p.m. Mayor Headrick opened the public hearing on the Solid Waste Service Agreement at 7:35 p.m. There being no public testimony, the public hearing was closed at 7:36 p.m. Councilmember Rogers moved to surplus the following Solid Waste equipment: Knight Manufacture Mixer; Fiatallis Wll0 Wheel Loader; Portec, Inc., Screen; Portec Conveyor, and two Unitec pit scales. The motion was seconded by Councilmember Williams and carried unanimously. Councilmember Rogers moved to authorize the Mayor to sign the Solid Waste Service Agreement with Waste Connections of Washington as negotiated, adopting Findings 1 - 3, as follows: 1.) Based on the evaluation criteria defined within the RFP, Waste Connections is deterrff~ned to be the best qualified to provide the design, construction, financing, and operations of the facilities and provide other services related to the proposed agreement; 2.) The terms of the proposed agreement are fair and reasonable. It is in the best interest of the City to proceed with acceptance of the proposed agreement in accordance with the interlocal agreement with Clallam County; and 3.) The proposed agreement is fmancially sound, and it is advantageous for the City to use the design/build method allowed by State law compared to a typical public work method. The motion was seconded by Councilmember Braun. Councilmember Pittis felt it important that the agreement is moving forward at this time, as it allows staff the opportunity to appropriately deal with the employees who will be impacted by this action. He was certain that Human Resources and Public Works would do their best on behalf of the employees. A vote was taken on the motion, which carried unanimously. Councilmember Rogers expressed appreciation to the staff and to Waste Connections for an outstanding job, and Director Cutler thanked the Council and those Councilmembers who served on the review committees. He felt that staff had been challenged by this project, and he felt the diligence of all concerned had most beneficial results. He thanked Yvoune Ziomkowski, Lan-y Dunbar, and Tom McCabe for their efforts throughout. He added that the con~xact is worth $90 million over 20 years, and it may well be the second largest contract ever approved by the City Council. Request for Annexation - 2. Request for Annexation - Andrews - Approximately 30+ Acres Southwest Andrews - Southwest Corner of the Intersection of Ahlvers Road and Laurel Street: Comer of Ahlvers Road and Laurel Street Economic & CommunityDevelopment Director Madsen reviewed the salient points to Ordinance No. 3192 the request for annexation of property located at the southwest comer of Ahlvers Road and Laurel Street. He indicated the petition was for 30+ acres, and the annexation would facilitate a planned residential development. The proposed annexation was sub- 17 CITY COUNCIL MEETING April 5, 2005 Request for Annexation - mitred to the Boundary Review Board on March 9t'~. Director Madsen advised the Andrews - Southwest Councflthat the Ordinance couldbe adopted this evening, but it couldnotbepublished Comer of Ahlvers Road until favorable action has been taken by the Boundary Review Board. The petitioners and Laurel Street agreed that the property could be zoned RS-7, Residential Single Family, upon Ordinance No. 3192 annexation. ', (Cont'd) Mayor Headrick read the Ordinance by title, entitled ORDINANCE NO. 3192 AN ORDINANCE adjusting the corporate boundary of the City of Port Angeles to include property consisting of approximately 29.84 acres east of Valley Creek for the purpose of providing municipal services. Councilmember Braun moved to adopt the Ordinance as read by title, adopting Findings 1 - 9 and Conclusions A- E, as set forth in Exhibit "A' which is attached to and becomes a part of these minutes. The motion was seconded by Councilmember Rogers. Councilmemher Williams, because he is a realtor, inquired as to whether anyone had an objection to his yoting onthe annexation. No objection was stated, and a vote was taken on the motion, which carried unanimously. Councilmember Rogers inquired as to when the City would hear from the Boundary Review Board, and Director Madsen indicated the Board has 45 days to respond, depending on how they received the notification, by mail or by hand delivery. Attorney Bloor added that if the 45-day period has expired and the Boundary Review Board has failed to invoke jurisdiction, then the annexation is automatically approved. Request for Annexation - 3. Request for Annexation - Pitt - Approximately 2.30+ Acres East End of Pitt - East End of Homestead Avenue: Homestead Avenue Ordinance No. 3193 Director Madsen summarized the information provided on the request for annexation for property at the east end of Homestead Avenue, noting it is a parcel of 2.30+ acres. The petitioners have agreed to accept a fair share of the City's existing indebtedness and the RS-9 zoning similar to adjacent zoning. Director Madsan indicated one comment was submitted by the public, and there has been no negative input. The proposed annexation was submitted to the Boundary Review Board on March 9', but because the property is smaller in size than the threshold established for review, the Board may decide not to review the annexation. Director Madsen recommended adoption of the Ordinance but, again, because the matter is before the Boundary Review Board, the Ordinance cannot be published Mayor Headrick read the Ordinance by title, entitled ORDINANCE NO. 3193 AN ORDINANCE adjusting the corporate boundary of the City of Port Angeles to include property consisting of approximately 2.3 acres adjacent to Homestead Avenue. Couneilmember Pittis moved to adopt the Ordinance as read by title, adopting Findings 1 - 9 and Conclusions A - E, as set forth in Exhibit "B" which is attached to and becomes a part of these minutes. The motion was seconded by Councilmember Munro and carried unanimously. CONSENT AGENDA: Couneilmember Rogers moved to accept the Consent Agenda, to include: 1 ) City Council Minutes - March 22, 2005; 2.) Expenditure Report - March 25, 2005 - $1,481,224.72; 3.) Electronic Payments - March 25, 2005 - $1,750,844.00; 4.) Spot CITY COUNCIL MEETING April 5, 2005 CONSENT AGENDA: Coating #2 Floating Cover, Project 04-10A; 5.) Senior Center Carpet Replacement; (Cont'd) 6.) United Way 2005 Contract; 7.) Reappomiment of member to Law Enforcement Advisory Board; 8.) Recommendation for Appointment to Parks Commission; 9.) Water damage reimbursement, Charles May; and 10.), Oak St. Sewer Repair, Project 04-03. The motion was seconded by Councilmember Williams and carried 5 - 0, with Councilmembers Braun and Erickson abstaining from the vote on the minutes of March 22, 2005, due to their absence. CITY COUNCIL None. COMMITTEE REPORTS: RESOLUTIONS:. None. ORDINANCES NOT Park Commission Membership Ordinance: REQUIRING PUBLIC HEARINGS: Councilmember Erickson moved to adopt the Ordinance, the title of which is set forth below: Park Commission Membership Ordinance AN ORDINANCE of the City of Port Angeles, Washington, clarifying voting procedures and defining a quorum for the Recreation and Parks Commission, and amending Ordinance 1926, as amended, and portions of Chapter 2,32 of the Port Angeles Municipal Code. Councilmember Rogers seconded the motion. Director Cutler reviewed past situations where it has been difficult to obtain a quorum for the meetings of the Parks, Recreation & Beautification Commission. The student members had voted in support of the proposed changes in that they would become non-voting members. Lengthy discussion ensued, and individual Councilmembers expressed concern with the proposed changes, as they didn't want to diminish the importance of the student members and the input they provide. It was felt the student members should retain their voting privileges, and various options were suggested in lieu of the changes before the Council. Attorney Bloor thought that, since this particular committee wasn't required by the State, it may be possible to establish a mechanism for a floating quorun~ However, he indicated he would like more time to confm'n that opinion before the Council took action. Therefore, Councilmember Williams moved to table the matter to the next meeting. Councilmember Pittis seconded the motion, which carried 6 - 1, with Councilmember Erickson voting in opposition. At this time, Director Cutler readdressed the matter of the Solid Waste Service Agreement, apologizing for not directing attention to the valuable input and many hours of work provided by Attorney Bloor, to whom he expressed his sincere appreciation. OTHER 2004 Financial Report: CONSIDERATIONS: With the use of PowerPoint slides, Finance Director Ziomkowsld presented the 2004 Financial Report Financial Report for 2004. Providing a City-wide summary, she indicated that total expenditures were $73 million, representing $5.3 million or 7.8% more than 2003. Pe~sounel increased by 8% or $1.2 million, and it represented 23% of the budget. Charges for services increased by $1.4 million, which she indicated were mostly in utilities and insurance funds. Director Ziomkowski noted that capital and capital projects of $5.4 million increased by almost $2.4 million, representing 11% of the budget. She then reviewed in detail the accounting structure, explaining the different types of funds and emphasizing the fact that funds cannot be co-mingled. In explaining the different funds, Director Ziomkowski itemized the funds that have not been part of the budget due to inactivity, such as the P.A. Teen Help Fund, the K-9 19 -7- CITY COUNCIL MEETING April 5, 2005 OTHER Program, and the Dare Program. She felt it may be helpful to start incorporating these CONSIDERATIONS: funds into future budgets, perhaps in the form of a separate listing in the statistical section. Discussion followed, with the Councilmembers posing questions as to how 2004 Financial Report these funds are established and the disposition determined. Director Ziomkowski (Cont'd) explained that, when funds are donated to the City for specific purposes, a separate fund must be established. The money in those funds can only be spent for the express purpose stated by the donor. It was agreed that the City has undertaken certain projects that could be enhanced somewhat by these funds, and the projects would certainly qualify based on the donor's wishes. The Council agreed that staffshould formulate a recommendationon the disposition of these funds for future consideration. Director Ziomkowski further pointed out that many of the funds have been created by Ordinance, and any subsequent changes must be addressed in the same fashion. Director Ziomkowski reviewed in detail the performance of the GeneralFund in that revenue increased 7.7% over 2003, for a total of $15+ million. Expenditures of approximately $14.5 million were 11.4% or $1,483,000 more than in 2003. An increase of $1 million was realized for reserves. Most of the increase experienced in the tax category related directly to the Graving Yard, as well as to utility taxes. She discussed a comparison of sales tax from 2000 forward, as well as the various components from which the sales tax is derived: Property tax, which was set at the rate of $3.14 per $1,000, increased by $20,134 over 2003. There was a 1.4% increase in assessed valuation due to new construction, and 14% or $450,000 of property taxes was allocated to the Street Fund. Director Ziornkowski reviewed other revenues, General Fund expenditures, and the General Fund reserves. She discussed the outlook for the future, issues pertinent to budgetary variances, and thepros and cons of conservative budgeting. She felt that conservative budgeting is a smart and proactive approach to sound planning. Other funds reviewed were the Lodging Tax Fund and the Street Fund, followed by discussion related to other taxes and governmental capital projects. Director Ziomkowski provided a summary of the different utility funds and briefly touched on investments, particularly as they relate to Federal rates that have increased 7 times from June 2004. Councilmember Williams generated discussion on the matter of the Rate Stabilization Fund, expressing the hope that efforts will be undertaken to rebuild the fund. Director Cutler indicated this issue would be considered as part of the rate studies being conducted this year. Upon completion of the Financial Report, Director Ziomkowskiwas thanked for such a comprehensive report and for doing such anexcellentjob. Applause followed. PUBLIC HEARINGS - None. QUASI-JUDICIAL: INFORMATION: Manager Quiun directed the Council's attention to the PIRA report that had been placed in their boxes earlier. He noted the upcoming Tenth Anniversar3, of the Sister City Agreement with Mutsu City, Japan. In addition, he briefly discussed the Wetlands Delineation Report for property at 9~ & 'T' Streets, which is in the Information Agenda. He indicated the matter would be brought hack to the Real Estate Committee. Brief discussion followed as to potential mitigation at other sites. Councilmember Rogers, referencing the upcoming election on the School District's Maintenance & Operations Levy, asked that a Resolution be prepared to support passage of the Levy. Consideration of the Resolution was added to the Council agenda of April 12, 2005, and it was noted that public comment will be sought. EXECUTIVE SESSION: Based on input from Attorney Bloor, Mayor Headrick announced the need for an Executive Session for approximately 40 minutes under the authority of (1) RCW 42.30.140(4)(b), to discuss a position to be taken in collective bargaining, and (2) CITY COUNCIL MEETING April 5, 2005 EXECUTIVE SESSION: RCW 42.30.110(i), to discuss with Legal Counsel an item oflitigafipn or the legal risks (Cont'd) of a proposed action. Action may follow. The Executive Session convened at 9:17 p.m., and at approximately 10:00 p.m., the Session was extended to 10:25 p.m. by announcement of the Mayor. RETURN TO OPEN The Executive Session concluded at 10:25 p.m., no action was taken, and the Council SESSION: reconvened in regular open session. ADJOURNMENT: The meeting was adjourned at 10:25 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 21 22 CITY COUNCIL SPECIAL MEETING Port Angeles, Washington April 12, 2005 CALL TO ORDER - Mayor Headrick called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 5:30 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Munro, Rogers, and Williams. Members Absent: Councilmember Pittis. Staff Present: Manager Quinn, Attorney Bloor, Clerk Upton, G. Cutler, M. Madsen, T. Riepe, P. Reifenstahl, S. Romberg, K. Dubuc, A. Goff, D Bellamente, and B. Coons. Public Present: S. Harris; C. Kidd; S. Blair; J. & M. Senf; D., V., & S. Tutton; R. & C. McDougall; E. Chadd; D. & A. Ruddick; S. & T. Moore; R. & J. Vennetti; J. & K. Hoine; D. Fairbaim; J., T., K., J., and D. Macias; E. & L. Richards; A. Shaffer; T., L., & B. Crowley; S. Kaapp; H. Shafer; M., H., & C. Juskevich; K., S., & K. Romberg; J., L., & J. Pankowski; D. Maguire; G. Huff; S., E:, A., and S. Koehler; L. Fairchild; M. Hayman; J.~ LeDuke; D. Tschimperle; T. Blair; T. & D. Holth; R., J., & K. Garcelun; and A. Anderson. All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilmember Munro. ALLEGIANCE: OTHER 1. Resolution Supporting Passage of Port Angeles School District Maintenance CONSIDERATIONS: & Operations Levy: Resolution Supporting Mayor Headrick introduced the Resolution supporting the passage of the Port Angeles Passage of Port Angeles School District Maintenance & Operations Levy. He read the Resolution by title, School District M & O entitled Levy Resolution No. 6-05 RESOLUTION NO. 6-05 A RESOLUTION of the City Council of the City of Port Angeles, Washington, in support of the Port Angeles School District No. 121 Maintenance & Operations Levy Renewal for 2006-2007. Councilmember Braun moved to pass the Resolution as read by title. The motion was seconded by Councilmember Rogers. Mayor Headrick then opened the floor to public comment and, there being none at the moment, Councilmember Munro commented he heard a presentation at a Rotary meeting at which time Jim Jones, Port Angeles School District, shared the results of academic achievement. In many cases, the results were stellar, and Councilmember CITY COUNCIL SPECIAL MEETING April 12, 2005 ' OTHER Munro observed that the School District is in the top quarfle in WASL testing and CONSIDERATIONS: reading. Resolution Supporting Jim Jones, Executive Director of Business and Operations, 2106 Seabreeze Place, Passage of Port Angeles clarified that Standard & Poors recently announced a nationwide study that was School District M & O undertakento identify outperforming school distxicts. Port Angeles was selected as one, Levy offifieenthat were outperforming when considering the area demographics and poverty Resolution No. 6-05 levels, as there has long been an association between the successes of schools in direct correlation to the demographics and poverty levels in terms of performance. Mr. Jones indicated that various grade levels, especially the 4t~ Grade, had the highest performance during three consecutive years, and the 4~ Grade is currently number one. In addition, it was announced that five of the Port Angeles schools are in the top 10% in the State, regardless of demographics. Mike Brown, 224 Whidby, addressed the WASL scores for the 10t~ Grade, indicating that less than 35% of the students qualify to graduate. He felt the Port Angeles School District was being considered stellar in its performance when, after viewing the State School Superintendent's web site, it appears that less than one-third of the Port Angeles students would have obtained the minimumlevel of required knowledge. When asked by Mayor Headrick if he was in favor of the Resolution supporting the levy, Mr. Brown stated he was not, as he felt the decision should be left to the voters. ~I~ere being no further public input, a vote was taken on the motion, which carried unanimously. Presentation from YMCA 2. Presentation from YMCA on Swimming Pool Proposal: on Swimming Pool Proposal Ray Graver, 2802 South Laurel and a member of the YMCA Board of Directors, was present to submit a proposal on behalf of the YMCA to share the Y's developing vision of the William Shore Memorial Pool to emhance family recreation in the community. Mr. Graver, with the use of PowerPoint slides, provided a historical perspective of the YMCA in the community and in the nation, particularly as relates to par~erships with local governments on swimming pools. Citing the City's Comprehensive Plan, Mr. Graver supported the concept of the City forging effective partnerships and stxengtheningits ties with other public, private, and non-profit providers. He discussed the proposed siting of the facility at the YMCA in order to gain a full-service community center in an ideal and central location that is also within the current recreation corridor. Mr. Gruver touched on the subject of fees, indicating the YMCA would propose that fees be set in concert with the City through a cooperative agreement created by the partnership. Addressing the costs to operate the facility, Mr. Graver was of the opinion that it would be more cost effective to operate one facility as opposed to two in terms ora fitness and aquatic facility. He added that the YMCA has projected a savingsto taxpayers in the amount of $200,000 per year and, further, that user fees of the Y and the City wouldbe identical. Mr. Gruver used as an example the Grays Harbor YMCA in Aberdeen that generates significantly more in annual membership revenue than the Clallam County YMCA. He indicated that YMCA scholarships would mean affordability for the users. He then directed attention to possible scenarios for capital construction costs, as well as capital financing options. The Y is working with a consultant who is also working with Port Townsend and the Jefferson County YMCA on recreational opportunities. Mr. Graver felt that govermnents are good at raising funds for capital investment; however, non-profit organizations seem to excel in the operation of facilities, so he was confident that the proposed partnership with the City would be successful. Mr. Gruver advised the Council that the land for the facility and parking would be donated by the YMCA, as the or~zatiun has made various property acquisitions in the area. He felt CITY COUNCIL SPECIAL MEETING Ap[il 12, 2005 ' Presentation from YMCA it beneficial that the City Hall site would then be preserved for othevoppormnities. Mr. on Swimming Pool Gruver stressed the fact that non-profit organizations have a long history of being able Proposal (Cont'd) to raise a lot of money to do great things for the community, and they can raise money differently than government can. Mr. Graver discussed a breakdown of projected operational costs, based on assumptions of what an aquatics center would cost to operate, and he reiterated the value of the partnership in the interest of enhancing the potential for a great project. The YMCA Board feels that the community deserves an outstanding facility to serve the greatest number of people at the best possible cost, and it has agreed that the proposed location would be good for the community. The Board strongly supported a cooperative effort with the City, and it would welcome participation in a group to further consider the proposal. Dan Maguire, YMCA Executive Director, approached the podium to stress the importance of the enhanced revenues that could be gained by combining the two facilities. He pointed out the differences between the Grays Harbor facility and the Clallam County facility, indicating there would be a synergy by combining all of the activities. Discussion followed, with Mr. Graver answering questions posed by the Council. CouncilmemberRogers referenced the possible Washington State Housing and Finance loan, wondering if it would qualify for a stressed area interest rate reduction. Gary Huff, a member of the YMCA Board, approached the podium to respond, indicating he had been in contact with the Housing and Finance Committee and had been informed the project would qualify for a non-profit, tax exempt bond at a going rate of 4 - 6% interest. However, he didn't pose the specific question raised by CouncilmemberRogers. Councilmember Munro inquired as to whether the YMCA had quantified what might be contributed to a capital project of this magnitude, and Mr. Gruver indicated they had conducted a type of survey of the membership and learned the membership would willingly payincreased membership fees to asstire the project moves forward. Ifa Metropolitan Park District were to be created, Councilmember Williams inquired of Mr. Graver as to where he would envision the boundaries. Mr. Gmvar briefly focused on different fees paid by City and County residents, and he felt it would be logical to use the same boundaries as those presently used by the School District. Economic & Community Development Director Madsen added that collaboration brings great things, and it is advantageous to look beyond the borders of the City in providing services. He agreed that it makes sense to partner with other agencies and governments to extend services to the overall community which is not necessarily defined by City limits. Councilmember Braun asked what, under a worst case scenario, the YMCA would do if it could no longer operate the facility. Mr. Graver felt that same questioncould be asked of the City, and he indicated that other municipalities had been forced to close swimming pools because of the cost factor. For that reason, many YMCA's have been asked to take over the operation of such facilities in those communities. He felt the YMCA organization in Port Angeles has proven itself over the long term, and it has a history of creating partnerships and working through very difficult times. Director Madsen observed the interesting phenomenon of the time lag when a community experiences economic distress. The impact on a government in terms of time is far different than that experienced by non-profit organizations, as the non profits see a more shallow influence on giving patterns. Councilmember Murtro summarized a potential schedule regarding the pool, as the matter was just considered the previous day by the Parks Subcommittee. The Pool Steering Committee would meet by the end of April to select a preferred City Hall site, the Committee would meet over a period of five to eight months to work on key assumptions rega~r~g City Halt and YMCA sites, public meetings would continue CITY COUNCIL SPECIAL MEETING April 12, 2005 Presentation from YMCA during that time frame, and the City Council would meet at year end, to select one ofthe on Swimming Pool alternatives. The City Council would then communicate its decision to the voters for Proposal (Cnnt'd) consideration of a bond issue or an alternative funding strategy in the Fall of 2006. Construction of the pool would then be targeted for 2007. Discussion ensued as to the current membership and representation on the Pool Steering Committee and, after further consideration, it was agreed that two representatives from the YMCA should join the group. Mr. Gruver assured Public Works & Utilities Director Cutler that he would provide the names of the two representatives for the YMCA, and Director Cutler announced that the next meeting of the Steering Committee is scheduled for Wednesday, April 27, 2005, 6:00 p.m., in the Public Works Conference Room. Break Mayor Headrick recessed the meeting for a break at 6:25 p.m. The meeting reconvened at 6:45 p.m. Presentation from Port 3. Presentation frotn Port Angeles Swim Club Regarding Proposed Contract for Angeles Swim Club Use of Pool: Regarding Proposed Contract Linda Crowley, 1614 W. 12th Street and Vice President of the Port Angeles Swim Club, read a statement into the record regarding the Swim Club's position on a proposed contract between the City and the Swim Club for use of the pool. Ms. Crowley provided historical information on the Swim Club, the past usage of the pool over a period of 40 years, current Club dues and expenses for each swimmer, as well as the in-kind services provided by the Club the value of which is projected at $51,700. Ms. Crowley addressed specific issues being proposed in the contract, which included reduced pool space for the Club and increased fees to the swimmers, all of which she indicated would have a detrimental effect on the Swim Club and its members. Ms. Crowley discussed in detail the financial impacts, the progress or the lack thereof pertinent to contract negotiations, and the fact that the City does not charge other youth programs for the use of City facilities. Ms. Crowleyexpressed the hope that the City Council would choose to support the youth of the community and restore the Swim Club's full use of the pool without the increased charges. She felt that the Swim Club members should not be viewed as a means of balancing the budget or to provide additional revenue for the pool. Dani Macias, a County resident, informed the Council of the difficulties her family of four children would encounter if the increased fees were to be approved. She felt that swimming is a great multi-age sport, and that the increased fees would essentially establish a mechanism whereby it would be decided who could or could not join the Swim Club. She urged the Council to be mindful of those who could not afford the increased fees. Darlene Kaapp, a resident in Sequim, moved to the area one and one-half years ago and, because of conditions at the Sequim pool, she and seven to eight other Sequim families choose to drive their children to Port Angeles to participate in the Swim Club activities. She cited the excellent coach who is teaching the children in Port Angeles, and she acknowledged the fact that Parks & Recreation needs to make money, but she felt it goes beyond charging fees. She opined that the City's image in this regard is important, particularly as viewed by the outside communities. Roger Wheeler, a County resident, advised the Council that he is President of Junior Babe Ruth. He referenced previous considerations of what was termed a Kid Tax, something that was not ultimately approved. Beingin the construction business, Mr. Wheeler indicated it may be more expensive to maintain a pool than ballfields, but he felt it would be a shame to take facilities away from the kids. Mr. Wheeler felt the City should be looking at giving the kids more to do with more facilities, as there is a need for additional ballfields. He asked the Council to remember that the youth are the backbone of the area, and he reminded the Council that great things happen in the community, and the Council should view the whole picture. 26 CITY COUNCIL SPECIAL MEETING April 12, 2005 Presentation from Port Kelli Home, a High School Freshman, offered her perspective as a swimmer. She Angeles Swim Club shared with the Council the difficulties and frustrations being experienced in the pool Regarding Proposed in terms of crowded conditions and the reducedlevel of training because the yardage Contract (Cont'd) can't be attained. Diane Holth approached the podium, informing the Council that her children grew up at the pool. She felt swimming is a wonderful enhancement to other sports, that it is' good for cross training, and that it fosters good organization and better habits on the part of the youth. She felt that ultimately the kids become berber students and serve as better members of the communitybecanse of the discipline associated with swimming. Ms. Holth indicated she is a swimming official, volunteering her time in support of the swimming activities. Public Works & Utilities Director Cutler understood there wa~ a great need for a new pool in the community, and he recognized there is a great value to the Swim Club in providing alternative recreation for the youth of the community. However, he felt it difficult to negotiate a contract in a public forum, especially because he thought negotiations were going well. Further, he indicated there is a process which must be followed in contract negotiations, as he would not have the f'mal decision-making authority. He had planned to bring the results of the negotiations back to the oversight committee before proceeding. Director Cutler indicated there had been no fee increases in the last year, just a reduction in space utilized at the pool by vim~e of the City's requirement to provide a safe environment, to include the training of lifeguards for certification purposes. Director Cutler referenced the list of issues that had been identified as either resolved or pending, and he was feeling that many discussions had been taken out of context. He added that the City has a large expense m maintaining the pool, something that is paid by the taxpayers through the Budget m the form of a subsidy, which explains why the issue is being addressed. Councilmember Braun, because of discussions under way to construct a new pool facility, felt it would be advantageous to defer any changes to the Swim Club's arrangements pending the opening of the new pool. He felt that a larger pool would better accommodate the needs of the Swim Club, and he asked that the Council consider the deferral of the issue. Councilmember Erickson spoke m support of having the negotiating process continue, as the ultimate recommendation will be forwarded to the Council for consideration. Councilmember Munro, as a member of the Parks Subcommittee, was of the opinion that users of the pool should make some sort of payment. This issue came to the Council before and was directed to the Subcommittee, who gave instruction to Director Cutler to continue negotiations for a fee structure. Councilmember Munro agreed that part of the fee consideration could be comprised for m-kind services, as there was no question as to the value of the Swim Club, but he felt that some type of fee would be reasonable. He expressed the hope that staff and the Swim Club could agree upon a reasonable structure. Mayor Headrick inquired as to what would constitute reasonable, and Councilmember Munro felt that the fees suggested would be reasonable and, for those unable to afford to fees, then in-kind services could be provided. Jim Hoine, a County resident and President of the Swim Club, inquired as to whether the High School was paying a fee for the use of the pool. He was informed there is an agreement between the School Disttict and the City for the use of each other's facilities. When asked if the in-kind services provided by the Swim Club were of any value, CouncilmemberMunro felt they were; however,but many of those services support the Swim Club as opposed to the City. Mr. Hoine reformed the Council that the biggest issue to be resolved is the decrease m pool space allowed for the Swim Club. He felt that, when not m use for other purposes or for stafftrammg, the Club should be allowed to use all of the swim lanes. Further, he felt that this issue was not appropriately being resolved in negotiations, and that there should be a balance to the scheduling m order to meet everyone's needs. He suggested there be alternative times selected for staff 27 CITY COUNCIL SPECIAL MEETING Ap[il 12, 2005 Presentation from Port training in Lane 6. , Angeles Swim Club ' Regarding Proposed Councilmember Ericksun observed, that it appeared the issue was specifically related Contract (Cont'd) to the use of Lane 6 and the dive tank; however, the Swim Club had agreed to pay the fees. Mr. Hoine responded that the Club agreed to pay the fe~s only in the interest of having access to all of the lanes. Further, he indicated the pool staff wouldn't allow the use of Lane 6, even when training was not being conducted. Councilmember Munro indicated it appeared Mr. Hoine was approaching the matter in a reasonable fashion, and that some fees would be acceptable. He expressed the hope that the matter of space availability could be worked out to everyone's satisfaction, and he urged continuation of the discussions to that end. Councilmember Rogers acknowledged the awkwardness of discussing these issues in this particular setting, and she encouraged all concerned to return to the table to work out the details. Further, she noted that the Swim Club has a tremendous value in the community. Mr. Hoine felt there hadn't been enough movement, and the issues of the fees had not been resolved. He added that the Club had agreed to pay the fees only if their conditions were met. Councilmember Williams felt that the core issue related to the availability of Lane 6, and he suggested that the matter be remanded back to the subcommittee and that the participants continue to work toward resolution. He asked for flexibility on the use of Lane 6. Mr. Hoine asked about the Council's bpinion on a charge for the Swim Club when other kids aren't charged to use City tacilities. Councilmember Williams felt it appropriate to have a comprehensive plan for all sports and, until that time, nothing should be charged. Mayor Heackick indicated this is a policy issue, and negotiations have been taking place on an issue of which the Council was unaware. He expressed the opinion that, if the City charges the Swim Club, then everyone should be charged. If the Swim Club pays a fee, then it could be expected that all youth activities pay a fee as well. He supported having a comprehensive plan and, further, based on the recent financial report of the City, he saw no need to institute a fee at all. Mayor Headfick perceived that the Swim Club agreed to pay the fees out of desperation, and he recommended that the matter be tabled pending a study related to all sports in the City. If there is a need for an adjustment, then that issue could be addressed. Coancilmember Munro indicated that the Parks Subcommittee had not considered fee increases for other users, and he assured the Council that no Kid Tax was on the radar screen. He was hesitant to undertake a re-evaluation of all Parks fees, as he felt they were acceptable at the current level. Councilmember Braun moved to work on the issue, but to do nothing until a new pool has been constructed. Councilmember Williams expressed a willingness to second the motion, if it could be amended to maintain the status quo to this past October on fees and pool use. Councilmember Williams, therefore, seconded the motion. Councilmember Erickson felt that the matter of pool usage should be discussed with staff, and she felt that staffhad perhaps received inconsistent direction from various individuals. Councilmember Munro asked that the Council be reminded that the Parks, Recreation & Beautification Commission had voted on the issue and supported a fee structure for the pool use. Discussion ensued with Director Cutler providing additional clarification concerning his involvement since January, as well as clarification concerning requirements for lifeguard training. Councilmember Williams then proposed that last year's contract be extended to the end of Augnst in the form of a one-year renewal under the old terms during which time the matter could be further considered. Councilmember Williams formalized his suggestion as an amendment to the motion. Director Cutler asked that the Council give him until the Council meeting this next week to provide fmther information. Therefore, all prior motions, seconds, and amendments were withdrawn by the makers; and Councilmember Williams moved to table the matter to the City Council meeting of April 19, 2005. Councilmember Rogers seconded the motion. Director Curler clarified that his focus would be placed on the scheduling aspect. Avote was taken on the motion, which carried unanimously. 28 -6- CITY COUNCIL SPECIAL MEETING April 12, 2005 Continued Discussion 4. , Continued Discussion Regarding City's 2005 Work Plan: Regarding City's 2005 Work Plan Discussion on the 2005 Work Plan was deferred to a future Council meeting. Consideration of Water 5. Consideration of Water Service Agreement: Service Agreement Consideration of the Water Service Agreement was deferred to a future CotmciF meeting. ADJOURNMENT: The meeting was adjourned at 8:15 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 29 ~ ¢" Date: 4/11/05  City of Port Angeles City Council Expenditure Report From: 3/26/05 To: 4/8/05 ~ Vendor Description Account Number ,I, nvoice Amount BLAZE CONE COMPANY INC ADD'L CONES 4 COURSE 001-0000-237.00-00 -40.63 LYNN PEAVEY COMPANY MARKERS 001-0000-237.00-00 -4.11 EVID BXS GUNS KNIFES 001-0000-237.00-00 -13.89 MICROFLEX GLOVES FOR PATROL 001-0000-237.00-00 -26.31 COZI HOMES CONST. FEE REFUND 001-0000-239.90-00 375.00 COZI HOMES CONSTRUCTION FEE REFUND 001-0000-239.90-00 490.00 Jesse Patterson DEP RFD LO 3/26/05 001-0000-239.10-00 50.00 Jessica Slowey DEP RFD CH 3/26 001-0000-239.10-00 50.00 Olympic Land Dev. Inc FEE REFUND 001-0000-239.90-00 640.00 Susan Parr Travel RFD DEP VBM 2/05 001-0000-239.10-00 30.00 POSITIVE PROMOTIONS FIRE SAFE BOOKMARKS 001-0000-237.00-00 -9.69 QUILL CORPORATION FOR LIZ & CARLA 001-0000-237.00-00 -6.64 PATROL SUPPLfES 001-0000-237.00-00 -19.13 DRWR INSERT LW 001-0000-237.00-00 -0.32 TJ CONEVERA'S INC RESERVE ACAD & OFCRS 001-0000-237.00-00 -91.12 ULTIMATE OFFICE Multi cube organizer 001-0000-237.00-00 -1.31 WA STATE PATROL - WASlS Criminal History-Cropper 001-0000-229.50-00 24.00 Criminal History-Bawden 001-0000-229.50-00 24.00 Criminal history-J Chan 001-0000-229.50-00 24.00 Criminal history-I Keend 001-0000-229.50-00 25.00 WASHINGTON (DOL}, STATE OF ES07154-E507165 1 DLR 001-0000-229.60-00 ' 341.00 E507166-507181 1 DLR 001-0000-229.60-00 395.00 Division Total: $2,254.85 Department Total: $2,254.85 ADVANCED TRAVEL Headrick to Olympia 3-2 001-1160-511.43-10 88.20 Headrick to Olympia 1-16 001-1160-511.43-10 26.81 Headrick to Olympia 2-11 001-1160-511.43-10 231.29 Headrick-Jan various mtgs 001-1160-511.43-10 72.00 J Pittis to AWC-LAC 2-16 001-1160-511.43-10 243.02 K Rogers to Olympia 2-16 001-1160-511.43-10 87.12 CREATIVE DELIGHTS CATERING WORK PLAN MEALS 001-1160-511.31 -01 202.50 Legislative Mayor & Council Division Total: $950.94 Legislative Department Total: $950.94 CTED Registriation-M Quinn 001 ~1210-513.43-10 125.00 PORTANGELES CITY TREASURER Petty cash reimbursement 001-1210-513.31-01 1.08 QWEST 3-14 ac #3604570411199B3 001-1210-513.42-10 90.38 VERIZON WIRELESS 3-15 AC #364211037-00001 001-1210-513.42-10 10.00 City Manager Department City Manager Office Division Total: $226.46 PA DOWNTOWN ASSN Downtown dollar-Svc Award 001-1211-513.31-01 300.00 SERENITY HOUSE Donation-Brad Collins 001-1211-513.31-01 75.00 SWAIN'S GENERAL STORE INC Service award gift certif 001-1211-513.31-01 1,675.00 City Manager Department Customer Commitment Division Total: $2,050.00 3] Page 1 ~ '[ ",~ Date: 4/11/05  City of Port Angeles City Council Expenditure Report From: 3/26/05 To: 4/8/05 Vendor Description Account Number Invoice Amount JOBS AVAILABLE INC ACCT MCR JOB AD 001-1220-516.44-10 55.20 QWEST 3-14 ac #3604570411199B3 001-1220-516.42-10 90.38 City Manager Department Human Resources Division Total: $145.58 QWEST 3-14 ac #3604570411199B3 001-1230-514.42-10 45.19 City Manager Department City Clerk Division Total: $45.19 City Manager Department Department Total: $2,467.23 PENINSULA INTL RELATIONS ASSN PIRA PAY 001-1390-519.49-72 625.00 City Manager Dept Community Service Division Total: $625.00 City Manager Dept Department Total: $625.00 QWEST 3-14 ac #3604570411199B3 001-2010-514.42-10 90.38 Finance Department Finance Administration Division Total: $90.38 MICROFLEX INC TAX AUDIT PROGRAM 001-2023-514.41-50 76.68 QWEST 3-14 ac #3604570411199B3 001-2023-514.42-10 112.98 Finance Department Accounting Division Total: $189.66 DATABAR INCORPORATED CYCLES 11-15 3/17/05 001-2025-514.41-50 1,457.64 CYCLES 16-20 3~24~05 001-2025-514.41-50 1,198.54 EQUIFAX CREDIT REPORTS / SKIP TRA 001-2025-514.41-50 284.83 PORT ANGELES CITY TREASURER Petty cash reimbursement 001-2025-514.31-80 4.19 QWEST 3-14 ac #3604570411199B3 001-2025-514.42-10 271.15 RADIX CORPORATION MAINTENANCE MAY 05 001-2025-514.48-10 192.77 Finance Department Customer Service Division Total: $3,409.12 DIVERSIFIED RESOURCES COMMUNICATiONS/MEDIA SERV 001-2080-514.41-50 814.00 PITNEY BOWES CREDIT CORF~ 1 ST QTR LEASE PAYMENT 001-2080-514.45-30 1,254.05 PORT ANGELES CITYTREASURER Petty cash reimbursement 001-2080-514.31-01 7.57 RICOH BUSINESS SYSTEMS MARCH LEASE 001-2080-514.45-30 632.72 Finance Department Reprographics Division Total: $2,708.34 Finance Department Department Total: $6,397.50 QWEST 3-14 ac #3604570411199B3 001-3010-515.42-10 112.98 Attorney Attorney Office Division Total: $112.98 CLALLAM CNTY SHERIFF'S DEPT FEB JAIL COSTS 001-3012-598.51-23 9,648.68 Attorney Jail Contributions Division Total: $9,648.68 CAMERON, PAMELA MARCH-CONTRACT ATTY 001-3021-515.41-50 313.33 CLALLAM CNTY DIST 1 COURT MARCH DISTRICT COURT FEES 001-3021-515.50-90 5,430.66 CLALLAM JEFFERSON PUBLIC DFNDR Pub Defendr fees-April 001-3021-515.41-50 2,750.00 QWEST 3-14 ac #3604570411199B 001-3021-515.42-10 45.19 Attorney Prosecution Division Total: $8,839.18 Attorney Department Total: $18,300.84 ADVANCED TRAVEL Collins to Seattle 3-9 001-4010-558.43-10 45.50 Collins to Seattle 2-16 001-4010-558.43-10 10.75 Collins to Olympia 2-28 001-4010-558.43-10 10.75 Collins to O~ympia 2-24 001-4 010-558.43-10 24.50 Collins to Olympia 3-18 001-4010-558.43-10 74.75 32 Page 2 ~ ~.'. Date:4111105  City of Port Angeles City Council Expenditure Report From: 3/26/05 To: 4/8/05 Vendor Description Account Number Invoice Amount Mark Hays REFUND VAR FEE 001-4010-322.10-12 225.00 REFUND PERMIT FEE 001-4010-345.81-01 225.00 QWEST 3-14 ac #3604570411199B3 001-4010-558.42-10 90.38 Community Developmt Dept Planning Division Torah $706.63 CINGULAR WIRELESS 3-28 ac #0033802563 001-4020-524.42-10 55.95 ICC-OLYMPIC PENINSULA CHAPTER TECHNICAL TRAINING 001-4020-524.42-10 220.00 TECHNICAL TRAINING 001-4020-524.43-10 220.00 Community Developmt Dept Building Division Total: $498,96 Community Developmt Dept Department Totah $1,202.58 ADVANCED TRAVEL Gallagher to Burien 2-6 001-5010-521.43-10 255.00 ASM SIGNS 12 COBALT BLU COFFEE CUPS 001-5010-521.31-01 211.19 ClNGULAR WIRELESS 3-24 ac #0058836470 001-5010-521.42-10 32.54 GLOBALSTAR USA 3-15 ac#110012928 001-5010-52,1.42-10 39.91 QWEST 3-14 ac #3604570411199B3 001-5010~521.42-10 158.17 Police Department Administration Division Total: $696.81 ADVANCED TRAVEL Swayze to Fife 3-6 001-5021-521.43-10 499.25 Swayze to Burien 3-21 001-5021-521.43-10 536.00 Swayze to Burien 3-27 001-5021-521.43-10 536.00 Winfield to Seattle 2-6 001-5021-521.43-10 610.00 Winfield to Seattle 3-22 001-5021-521.43-10 427.00 NEXTEL COMMUNICATIONS 3-27 ac~312753523 001-5021-521.42-10 228.30 QWEST 3-14 ac #3604570411199B3 001-5021-521.42-10 22.60 Police Department Investigation Division Torah $2,859.'1 $ ADVANCED TRAVEL K Miller to Shelton 2-22 001-5022-521.43-10 31.00 Schilke to Longview 3-6 001-5022-521.43-10 542.10 Schilke to Seattle 3-6 001-5022-521.43-10 378.26 BLAZE CONE COMPANY INC ADD'L CONES 4 COURSE 001-5022-521.31-01 530.13 DAY WIRELESS SYSTEMS PYT380000320 CALIBR 001-5022-521.48-10 86.64 CALIBR HHS568000107 001-5022-521.48-10 86.64 HEALTHFORCE OCCMED BILLING DEPT DRG TEST L FRENCH RESV 001-5022-521.49-90 49.00 LYNN PEAVEY COMPANY MARKERS 001-5022-521.31-01 53.61 EVID BXS GUNS KNIFES 001-5022-521.31-01 181.29 MICROFLEX GLOVES FOR PATROL 001-5022-521.31-01 343.31 NEXTEL COMMUNICATIONS 3-27 ac~312753523 001-5022-521.42-10 228.30 QUILL CORPORATION PATROL SUPPLIES 001-5022-521.31-01 249.57 SPOKANE POLICE DEPT-TAC TEAM FIREARMS INSTR,PENINGER,0 001-5022-521.43-10 225.00 TJ CONEVERA'S INC RESERVE ACAD & OFCRS 001-5022-521.31-01 1,188.92 VERIZON WIRELESS 3-15 ac~26421103600001 001-5022-521.42-10 20.00 Police Department Patrol Division Total: $4,193.77 BLUMENTHAL UNIFORMS & EQUIP NAME K HAYNES 001-5026-521.31-11 14.09 BADGE FOR VOL PHILLIPS 001-5026-521.31-11 96.83 HANSEN'S TROPHY PLAQUE FOR L LAWSON VOL 001-5026-521.31-11 111.44 33 Page 3 City of Port Angeles Date: City Council Expenditure Report From: 3/26/05 To: 4/8/05 Vendor Description Account Number Invoice Amount HANSEN'S TROPHY... AWARD FOR WSP 001-5026-521.31 -11 170.36 TERRYBERRY Svc pins-Police vorunteer 001-5026-521.31-11 352.00 Police Department Reserves & Volunteers Division Total: $744.72 BLUMENTHAL UNIFORMS & EQUIP 4 BADGES 4 UNIFORMS 001-5029-521.31-01 375.36 JIM'S PHARMACY INC PDI SANTIDEX COUNTER,PHON 001-5029-521.49-90 21.55 QUILL CORPORATION FOR LIZ & CARLA 001-6029-621.31 -01 86.62 DRWR INSERT LW 001-5029-521.31-01 4.14 QWEST 3-14 ac #3604570411199B3 001-5029-521.42-10 112.98 3-20 ac#206Z200017790B 001-5029-521.42-10 154.38 Police Department Records Division Total: $755.03 Police Department Department Total: $9,249.48 QWEST 3-14 ac #3604570411199B3 001-6010-522.42-10 112.98 Fire Department Administration Division Total: $112.98 ADVANCED TRAVEL L Doyle-Fire Academy, MD 001-6020-522.43-10 216.00 German to North Bend 001-6020-522.43-10 419.62 R Gunn to N Bend 001-6020-522.43-10 293.24 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-6020-522.20-80 135.40 BADGES & OTHER ID EQUIP. 001-6020-522.31-11 306.27 CERTIFIED HEARING INC HEARING TEST 001-6020-522.41-50 75.00 QWEST 3-14 ac #3604570411199B3 001-6020-522.42-10 67.79 VERIZON WIRELESS 3-15 AC #664243720-00001 001-6020-522.42-10 10.26 3-15 AC #664211432-00001 001-6020-522.42-10 3.17 Fire Department Fire Supression Division Total: $1,526.76 BLUMENTHAL UNIFORMS & EQUIP BADGES & OTHER ID EQUIP. 001-6021-522.31-11 338.91 CLOTHING & APPAREL 001-6021-522.31-11 642.74 Fire Department Fire Volunteers Division Total: $98t.65 ADVANCED TRAVEL Sundin to Gig Harbor 2-24 001-6025-526.43-10 58.50 CERTIFIED HEARING INC HEARING TEST 001-6025-526.41-50 75.00 CLALLAM CNTY EMS Medic I Advisory -April 001-6025-526.41-50 600.00 GE MEDICAL SYSTEMS ENGINGEERING SERVICES 001-6025-526.41-50 54.15 HARBORVIEW TRAINING CENTER ACLS certification-Bogues 001-6025-526.43-10 40.00 Mel Twitchell CLOTHING ALLOWANCE REIMBU 001-6025~526.20-80 200.00 QWEST 3-14 ac #3604570411199B3 001-6025-526.42-10 22.60 SYSTEMS DESIGN FINANCIAL SERVICES 001-6025-526.41-50 2,025.99 VERIZON WIRELESS 3-15 AC #264395724-00001 001-6025-526.42-10 10.00 Fire Department Medic I Division Total: $3,086.24 POSITIVE PROMOTIONS FIRE SAFE BOOKMARKS 001-6030-522.31-01 126.40 QWEST 3-14 ac #3604570411199B3 001-6030-522.42-10 22.60 Fire Department Fire Prevention Division Total: St 49.00 ADVANCED TRAVEL Bogues to Shoreline 001-6040-522.43-10 16.00 Fire Department Fire Training Division Total: $16.00 GLOBALSTAR USA SPACECRAFTS,ACCESSORIES&C001-6060-525.42-10 39.91 Fire Department Emergency Management Division Total: $39.91 34 Page 4 -, - '~ -, Date:4/11/05 City of Port Angeles City Council Expenditure Report From: 3/25/05 To: 4/8/05 ~ Vendor Description Account Number Invoice Amount Fire Department Department Total: $5,912.53 ADVANCED TRAVEL Kenworthy to Tacoma 001-7010-532.43-10 97.50 Walrath to Vancouver 3-1 001-7010-532.43-10 46.50 CINGULAR WIRELESS 3-24 ac #0057007521 001-7010-532.42-10 26.75 COMPLETE LINE, THE OFFICE SUPPLIES 001-7010-532.31-01 130.49 OFFICE SUPPLIES 001-7010-532.31-01 45.23 OFFICE SUPPLIES 001-7010-532.31-01 11.65 OFFICE SUPPLIES 001-7010-532.31-01 5.61 FEDERAL EXPRESS CORP March shipping services 001-7010-532.31-01 20.60 OMWBE BIENNIAL BILLING 001-7010-532.49-01 25,00 PROGRESSIVE BUSINESS PUBLCTNS SUBSCRIPTION RENEWAL 001-7010-532.31-01 332.00 QWEST 3-14 ac #3604570411199B3 001-7010-532.42-10 67.79 3-14 ac #3604570411199B3 001-7010-532.42-10 564.86 UTILITIES UNDERGROUND LOC CTR February Locates 001-7010-532.41-50 26.36 Public Works-Gen Fnd Administration Division Total: St ,400.34 Public Works-Gen Fnd Department Total: $t,400.34 CINGULAR WIRELESS 3-24 ac #0048944061 001-8010-574.42~10 11.20 Port Angeles Symphony CANCEL RFD/BANNER 001-8010-347.90-15 180.00 PORTANGELES CITY TREASURER Petty cash reimbursement 001-8010-574.31-01 8.58 QWEST 3-14 ac #3604570411199 B3 001-8010-574,42-10 67.79 Parks & Recreation Administration Division Total: $267.67 QWEST 3-14 ac #3604570411199B3 001-8011-574.42-10 45.19 Parks & Recreation Recreation Division Total: $45.19 SHIRLEY BUCK Breakfast-March 25 event 001-8012-555.43-10 61.25 QWEST 3-14 AC #3604577004947B 001-8012-555.42-10 38.65 3-14 ac #3604570411199B3 001-8012-555.42-10 67.79 VIKING OFFICE PRODUCTS PHONE REST 001-8012-555.31-01 10.28 Parks & Recreation Senior Center Division Total: $177.97 PattyYoung SWIM LESSON REFUND 001-8020-347.30-13 55.00 PORT ANGELES CITY TREASURER Petty cash reimbursement 001-8020-347.30-13 9.00 Petty cash reimbursement 001-8020-576,31-01 43.96 Petty cash reimbursement 001-8020-576.31-01 6.00 QWEST 3-14 AC #3604570241950B 001-8020-576,42-10 40.02 3-14 ac #3604570411199B3 001-8020-576.42-10 22.60 ZEE MEDICAL SERVICE CO FIRST AID & SAFETY EQUIP. 001-8020-576.31-01 47.71 Parks & Recreation William Shore Pool Division Torah $224.29 DEX MEDIAWEST COMMUNICATIONS/MEDIA SERV 001-8050-536.44-10 64.40 QWEST 3-14 ac #3604570411199B3 001-8050-536.42-10 22.60 Parks & Recreation Ocean View Cemetery Division Total: $87.00 GRAINGER ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 75.62 QWEST 3-16 AC #206T355724768B 001-8080-576.42-10 57.40 3-20 AC #206T813953623B 001-8080-576.42-10 53.39 35 Page 5 ~ '~,. Date: 4/11/05 " ~ City of Port Angeles  City Council Expenditure Report From: 3/26/05 To: 4/8/05 Vendor Description Account Numbe'r Invoice Amount QWEST... 3-14 ac #3604570411199B3 001-8080-576.42-10 22.60 SPECIFICATION SALES INC PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 301.82 ULTIMATE OFFICE Multi cube organizer 001-8080-576.31,-01 17.15 Parks & Recreation Park Facilities Division Total: $627.98 Parks & Recreation Department Total: $1,330.00 BEST ACCESS SYSTEMS HARDWARE,AND ALLIED ITEMS 001-8130-518.31-20 30.11 FEDERAL FIRESAFETY INC ' SECURITY,FIRE,SAFETY SERV 001-8130-518.41-50 460.28 METROCALL 3-9 ac #298-A16291 001-8130-518.42-10 99.83 Parks & Rec-Maintenance Custodial/Janitorial Svcs Division Total: $590.22 Parks & Rec-Maintenance Department Total: $590~22 General Fund Fund Total: $50,681.5'1 BREWER, DAVID Contract Svcs for April 101-1430-557.49-90 100.00 PORTANGELES CHAMBER OF COMM 2005 MKTG CONTRACT 101-1430-557.50-83 17,080.27 Convention Center Convention Center Division Total: $17,180.27 Convention Center Department Total: $17,180.27 Convention Center Fund Fund Total: $17,180.27 ULTIMATE OFFICE Multi cube organizer 102-0000-237.00-00 -1.31 Division Total: -$1.31 Department Total: -$1.31 GREENTREE COMMUNICATIONS CO RADIO & TELECOMMUNICATION 102-7230-542.31-20 481.39 PACIFIC SAFETY SUPPLY INC FIRST AID & SAFETY EQUIP. 102-7230-542.31-20 120.64 FIRST AID & SAFETY EQUIP. 102-7230-542.31-20 -120.64 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 102-7230-542.31-20 120.64 QWEST 3-14 ac #3604570411199B3 102-7230-542.42-10 67.79 ULTIMATE OFFICE Multi cube organizer 102-7230-542.31-01 17.15 VERIZON WIRELESS 3-15 ac #76426408900001 102-7230-542.42-10 16.34 Public Works-Street Street Division Total: $703.31 Public Works-Street Department Total: $703.3'1 Street Fund Fund Total: $702.013 CTED Registriation-M Madsen 103-1511-558.43-10 125.00 QWEST 3-14 ac #3604570411199B3 103-1511-558.42-10 22.60 SMITH, TIMOTHY P TIM SMITH CONTRACT PAY 103-1511-558.41-50 4,212.00 Economic Development Economic Development Division Total: $4,359.60 Economic Development Department Total: $4,359.60 Economic Development Fund Total: $4,359.60 ADVANCED TRAVEL Homan to Clallam Bay 107-5160-528.43-10 42.84 N Prossor to Burien 2-6 107-5160-528.43-10 600.80 Sheats to Burien 2-6 107-5160-528.43-10 600.80 CAPTAIN 'PS Shir[s,embroidery 107-5160-528.20-80 116.90 Sweatshirt,embroidery 107-5160-528.20-80 32.47 CENTURYTEL 3-6 BILLING AC #300496579 107-5160-528.42-11 513.53 36 Page 6 '~ 4 '. Date: 4/11/05 . t City of Port Ange!es  City Council Expenditure Report , From: 3/26/05 To: 4/8/05 ~ Vendor Description Account Number ,!nvoice Amount CENTURYTEL_. 3-6 BILLING AC #300539444 107-5160-528.42-11 169.24 3-6 BILLING AC #300509854 107-5160-528.42-11 191.51 GLOBALSTAR USA 3-15 ac #1.10012959 107-5160-528.42-10 39.91 MARATHON COMMUNICATIONS INC 3-23 ac~'i 5000214270000 107-5160-528.42-10 19.96 QWEST 3-14 ac #3604570411199B3 107-5160-528.42-10 384.13 WA STATE PATROL ACCESS USER FEE-1ST QTR 107-5160-528.48-10 3,609.51 Pencom Pencom Division Total: $6,321.60 Pencom Department Total: $6,321.60 Pencom Fund Fund Total: $6,321 OLYMPIC COMMUNITYACTION PRGMS CDBG EMRG RPRS 7/04-3/05 172-2310-559.41-50 14,341.00 PA Housing Rehabilitation PA Housing Rehabilitation Division Total: $14,34'1.00 PA Housing Rehabilitation Department Total: $14,341.00 PA Housing Rehab Proj . Fund Total: $14,34'1.00 HANSEN'S TROPHY HOOPFEST AWARDS 174-8222-574.31-01 190.61 PORT ANGELES CiTY TREASURER Petty cash reimbursement 174-8222-574.31-01 81.97 Petty cash reimbursement 174-8222-574.31-01 33.50 Petty cash reimbursement 174-8222-574.31-01 26.64 Recreation Activities Special Events Division Total: $332.72 PORT ANGELES CITY TREASURER Petty cash reimbursement 174-8223-574.31-01 51.13 Recreation Activities Adult Programs Division Total: $51.13 CINGULAR WIRELESS 3-28 ac #0038436241 174-8224-574.42-10 32.01 Olympic Peninsula Fly Fishers REIMB FiSH DERBY PRIZES 174-8224-574.31-01 400.56 Recreation Activities Youth/Family Programs Division Total: $432.57 Recreation Activities Department Total: $8 '16.42 Park & Recreation Fund Fund Total: $8'16.42 DAILY JOURNAL OF COMMERCE CHIP SEAL BID PUBLICATION 310-7930-595.44-10 260.85 Capital Projects-Pub Wks GF-Street Projects Division Total: $260.85 Capital Projects-Pub Wks Department Total: $260.85 Capital Improvement Fund Total: $260.85 CARLSON, ALEX UB CR REFUND-FINALS 401-0000-122.10-99 82.87 CAUDILL, PAUL UB CR REFUND-FINALS 401-0000-122.10-99 75.50 CLEMENS, WILLIAM OVERPAYMENT-537 W 8TH ST 401-0000-122.10-99 76.58 DENTON, KEVIN OVERPMT-1840 HARBORCREST 401-0000-122.10-99 114.20 DOWNEY, DAVID UB CR REFUND-FINALS 401-0000-122.10-99 86.50 ELLIS, LEIF UR CR REFUND-FINALS 401-0000-122.10-99 62.36 ESHELMAN, CARL UB CR REFUND-FINALS 401-0000-122.10-99 146.65 FALLIS, STEPHEN J OVRPMT-2201 W 18TH ST C12 401-0000-122.10-99 174.08 FRIZZELL, CORY UB CR REFUND-FINALS 401-0000-122.10-99 52.26 GLECKMAN, LARK MANUAL DEPOSIT REFUND 401-0000-122.10-99 250.00 HIMMELBERGER, JASON & VERONICA OVERPAYMENT-3213 S REGENT 401-0000-122.10-99 92.49 JENSEN-NOBILE, DAWN REFUND-118 S CHAMBERS #4 401-0000-122.10-99 67.79 JOHNSON, GLEN OVERPAYMENT-111~3RD ST 40%0000-122.10-99 35.08 Page 7 '%' City of Port Angeles Date: 4/11/05  City Council Expenditure Report From: 3/26/05 To: 4/8/05 Vendor Description Account Numbe,r Invoice Amount MANGANO, PHYLLIS J BUDGET CREDIT REFUND 401-0000-122.10-99 150.00 MOHN, ALICE OVERPMT-111 1/2 E 12TH ST 401-0000-122.10-99 52.82 NELSON, SCOTT UB CR REFUND-FiNALS 401-0000-122.10-99 50.38 NEUHARTH, JANICE UB CR REFUND-FINALS 401-0000-122.1(3-99 98.63 OCONNOR, MICHAEL OVERPAYMENT-1037 W 9TH ST 401-0000-122.10-99 95.44 PRICE, FORREST OVERPAYMENT-1623 W 7TH UP 401-0000-122.10-99 84.10 RADKE, LARA UB CR REFUND-FINALS 401-0000-122.10-99 40.04 RESTAINO, LAURIE UB CR REFUND-FINALS 401-0000-122.10-99 129.82 SECOR, KARA OVERPMT-1020 W 17TH ST #2 401-0000-122.10-99 91.40 SHORE, KIMBERLY DEPOSIT REFUND 401-0000-122.10-99 60.00 DEPOSIT REFUND 401-0000-122.10-99 60.00 SIRES, NATASHA UB CR REFUND-FINALS 401-0000-122.10-99 66.18 SPROED, KAREN UB CR REFUND-FINALS 401-0000-122.10-99 78.63 YEHLE, WILLIAM UB CR REFUND-FINALS 401-0000-122.10-99 13.77 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-0000-237.00-00 -3.86 OFFICE MECH AIDS,SM MACH 401-0000-237.00-00 2.49 OFFICE MECH AIDS,SM MACH 401-0000-237.00-00 -2.60 OFFICE SUPPLIES, GENERAL 401-0000-237.00-00 -1.17 ULTIMATE OFFICE Multi cube organizer 401-0000-237.00~00 -1.32 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 428.40 ELECTR'ICAL EQUIP & SUPPLY 401-0000-141.40-00 95.74 Division Total: $2,905.25 Department Total: $2,905.25 CADA CAD AFFILIATES Scanner 401-7111-533.35-01 13,390.68 Scanner 401-7111-533.35-01 -1,026.25 Public Works-Electric Engineering-Electric Division Total: $12,364.43 ADVANCED TRAVEL S McLain to Seattle 2-17 401-7120-533.43-10 65.00 S McLain to Olympia 2-25 401-7120-533.43-10 12.75 S McLain to Seattle 3-17 401-7120-533.43-10 65.00 ERS CONSULTING INC PROF SVC FEB 2005 401-7120-533.49-01 814.83 MARSH MUNDORF pRA-Fr SULLIVAN PROF SVC WPAG 2005 401-7120-533.49-01 787.22 PUBLIC POWER COUNCIL 2005 ANNUAL DUES 401-7120-533.49-01 15,333.00 Public Works-Electric Power Resource Mgmt Division Total: $17,077.80 ADVANCED TRAVEL B Flores to Camp Rilea 401-7180-533.43-10 129.00 AMERICAN SAFETY UTILITY CORP CLOTHING & APPAREL 401-7180-533.31-20 74.24 ASPLUNDH RETAINAGE RELEASE 401-7180-533.41-50 1,447.09 AUTOMATED BUSINESS SYSTEMS INC NEW DRUM FOR FAX MACHINE 40%7180-533.31-20 176.75 BUSINESS ANSWERPHONE SERVICE COMMUNICATIONS/MEDIA SERV 401-7180-533.42-10 160.00 GENERAL PACIFIC INC MARKERS, PLAQUES,SIGNS 401-7180-533.31-20 433.20 GREAT AMERICA LEASING CORP COPIER LEASE-MARCH 401-7180-533.45-30 91.93 HANSEN'S TROPHY NAMEPLATE ENGRAVED 401-7180-533.31-20 12.00 NAMEPLATES ENGRAVED-PARK~401-7180-533.48-10 26.53 38 Page 8 " Date: 4/11/05  City of Port Angeles City Council Expenditure Report ':~' From: 3/26/05 To: 4/8/05 Vendor Description Account Number Invoice Amount JACO ANALYTICAL LABORATORY INC ENVIRONMENTAL&ECOLOGICAL 401-7180-533.48-10 63.00 MALLORY COMPANY CLOTHING & APPAREL 401-7180-533.48-10 86.28 METROCALL 3-9 ac #298-A13316 401-7180-533.42,-10 22.50 Cathy Carlin MODIFIED SVC REFUND 401-7180-379.00-00 103.09 Charles Anderson RFND UG ELEC INSTALL 401-7180-379.00-00 3,183.43 RandyGray LATE COMERS FEE REFUND 401-7180-379.00-00 928.00 DAVE IRELAND Mileage reimbursement 401-7180-533.43-10 78.84 NORTH COAST ELECTRIC COMPANY ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 96.52 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 70.20 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 8.77 NORTHWEST PUBLIC POWER ASSN EDUCATIONAL SERVICES 401-7180-533.41-50 1,641.16 PARSINEN LANDSCAPE MAINT INC March landscape maint 401-7180-533.48-10 1,732.80 PORTANGELES CITYTREASURER Petty cash reimbursement 401-7180-533.49-90 68.00 Petty cash reimbursement 401-7180-533.49-90 46.00 PORT OF PORT ANGELES INSTALLATION REFUND 401-7180-379.00-00 392.69 PUGET SAFETY EQUIPMENT INC CLOTHING & APPAREL 401-7180-533.31-20 168.79 HARDWARE,AND ALUED ITEMS 401-7180-533.35~01 40.04 FIRST AID & SAFETY EQUIP. 401-7180-533.35-01 293.02 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 15.28 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 -8.89 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 8.89 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 50.31 OFFICE MECH AIDS,SM MACH 401-7180-533.31-01 -32.48 OFFICE MECH AIDS,SM MACH 401-7180-533.31-01 33.93 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 50.49 OFFICE SUPPLIES, GENERAL 401-7180-533.3%01 -3.87 QWEST 3-14 ac #3604570411199B3 401-7180-533.42-10 316.34 SHAMP ELECTRICAL CONTRACTING INC NEW SERVICE REFUND 401-7180-379.00-00 490.37 ULTIMATE OFFICE Multi cube organizer 401-7180-533.31-01 17.17 VERIZON WIRELESS 3-15 AC #564535287-00001 401-7180-533.42-10 36.56 3-12 AC #770251124-00001 401-7180-533.42-10 74.45 3-12 AC #770251103-00001 401-7180-533.42-10 74.45 3-4 AC #870251103-00001 401-7180-533.42-10 74.45 3-4 AC #870251124-00001 401-7180-533.42-10 74.45 3-19 ac #27025123900001 401-7180-533.42-10 74.45 3-19 ac ~37025112500001 401-7180-533.42-10 74.45 WAGNER-SMITH EQUIPMENT CO HAND TOOLS ,POW&NON POWEF401-7180-533.35-01 175.31 HARDWARE,AND ALLIED ITEMS 401-7180-533.35-01 248.84 HARDWARE,AND ALLIED ITEMS 401-7180-533.48-10 106.76 HARDWARE,AND ALLIED ITEMS 401-7180-533.48-10 148.16 WESTERN STATES ELECTRIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.48~10 129.96 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 649.80 3g Page 9  Date: 4/11/05 City of Port Angeles City Council Expenditure Report '~ From: 3/26/05 To: 4/8/05 ' Vendor Description Account Number Invoice Amount Public Works-Electric Electric Operations Division Total: $14,451.50 QWEST 3-'14 ac~3604574717777B 401-7188-594.42-10 39.97 Public Works-Electric Electric Projects Division Total: $39.97 Public Works-Electric Department Total: $43,933.70 Electric Utility Fund Fund Total: * $46,838.95 DEFUSCO INDUSTRIAL SUPPLY HAND TOOLS ,Pow&NON POWEF402-0000-237.00-00 -29.76 FOWLER COMPANY, H D PIPE FITTINGS 402-0000-141.40-00 232.14 PIPE FITTINGS 402-0000-141.40-00 8.90 ULTIMATE OFFICE Multi cube organizer 402-0000-237.00-00 -1.32 USA BLUEBOOK WATER SEWAGE TREATMENT E¢402-0000-237.00-00 -44.46 Division Total: $165.50 Department Total: $165.50 AMERICAN WATER WORKS ASSN SUPPLIES 402-7380-534.49-01 57.00 BRANOM INSTRUMENT COMPANY SUPPLIES 402-7380~534.48-10 180.73 DEFUSCO INDUSTRIAL SUPPLY HAND TOOLS ,POW&NON POWEF402-7380-534.34-02 388.31 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 402-7380-534.48-10 42.00 FASTENAL INDUSTRIAL SUPPLIES 402-7380-534.34-02 29.93 SUPPLIES 402-7380-534.34-02 33.17 FEDERAL EXPRESS CORP March shipping services 402-7380-534.42-10 10.76 FOWLER COMPANY, H D ELECTRICAL EQUIP & SUPPLY 402-7380-534.34-02 102.99 GRAINGER AIR CONDITIONING & HEATNG 402-7380-534.35-01 , 660.96 PUD #1 OF CLALLAM COUNTY Crown Z Water Rd-March 402-7380-534.47-10 11.53 QWEST 3-14 ac #3604570411199B3 402-7380-534.42-10 22.60 3-23 ac~206T411255315B 402-7380-534.42-10 64.21 TWISSANALYTICAL LABORATORIES TESTING&CALIBRATION SERVI 402-7380-534.48-10 114.00 TESTING&CALIBRATION SERVI 402-7380-534.48-10 133.00 TESTING&CALIBRATION SERVI 402-7380-534.48-10 133.00 TESTING&CALIBRATION SERVI 402-7380-534.48-10 133.00 ULTIMATE OFFICE Multi cube organizer 402-7380-534.31-01 17.17 USA BLUEBOOK WATER SEWAGE TREATMENT E¢402-7380-534.35-01 580.09 UTILITIES UNDERGROUND LOC CTR February Locates 402-7380-534.48-10 26.37 VERIZON WIRELESS 3-15 AC #264214908-00002 402-7380-534.42-10 31.23 3-15 AC #264214908-00001 402-7380-534.42-10 100.78 Public Works-Water Water Division Total: $2,872.83 Public Works-Water Department Total: $2,872.83 Water Fund Fund Total: $3,038.33 NCL NORTH CENTRAL LABORATORIES LAB EQUIP,BIO,CHEM,ENVIR 403-0000-237.00-00 -48.72 SERFILCO LTD PUMPS & ACCESSORIES 403-0000-237.00-00 -147.39 ULTIMATE OFFICE Multi cube organizer 403-0000-237.00-00 -1.32 Division Total: -$197.43 Department Total: -$'197.43 ADVANCED TRAVEL Divelbiss to Beaverton 403-7480-535.43-10 131.50 40 Page 10 City of Port Angeles Date: 4/11/05 City Council Expenditure Report From: 3/26/05 To: 4/8/05 Vendor Description Account Number Invoice Amount ADVANCED TRAVEL... R Raymond to Clackamas OR 403-7480-53543-10 507.52 AMTESTINC TESTING&CALIBRATION SERVI 403-7480-535.41-50 520.00 TESTING&CALIBRATION SERVI 403-7480-53541,-50 581.60 CAPACITY PROVISIONING INC CONSTRUCTION SERVICES,TRA 403-7480-53541-50 551.96 COSTCO CREDIT CARD PMTS OFFICE/COMPUTER SUPPLIES 403-7480-535.31-01 94.19 FEDERAL EXPRESS CORP March shipping services 403-7480-535.42-10 22.18 March shipping services 403-7480-535.42-10 31.09 FISHER SCIENTIFIC INC CAFETERIA & KIT EQUIP COM 403-7480-535.31-20 6,768.75 FLOW PRODUCTS INC CONTRL,INDICA,RECORD INST 403-7480-535.31-20 1,482.39 PIPE FITTINGS 403-7480-535.31-20 165.32 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-20 332.44 LAB EQUIP,BIO,CHEM,ENVIR 403-7480-535.31-20 303.30 OLYMPIC ELECTRIC CO INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 1,481.54 OLYMPIC REGION CLEAN A~R AGCY CONSULTING SERVICES 403-7480-535.41-50 731.65 OLYMPJC SPRINGS INC FOODS: PERISHABLE 403-7480-535.31-20 21.56 FOODS: PERISHABLE 403-7480-535.31-20 18.75 FOODS: PERISHABLE 403-7480-535.31-20 25.00 FOODS: PERISHABLE 403-7480-535.31-20 18.75 CUTLERY,DISHES GLASS ETC 403-7480-535.31-20 10.81 FOODS: PERISHABLE 403-7480-535.31-20 19.31 PARSINEN LANDSCAPE MAINT INC March landscape maint 403-7480-535.41-50 633.63 PNCWA WESTERN WASHINGTON REGIO INT.LAB CLASS REGISTRATIO 403-7480-535.43-10 720.00 PORT ANGELES CITY TREASURER Petty cash reimbursement 403-7480-535.43-10 49.20 Petty cash reimbursement 403-7480-535.43-10 4.90 PUGET SAFETY EQUIPMENT INC SUPPLIES 403-7480-535.31-20 703.30 SUPPLIES 403-7480-535.31-20 162.30 SUPPLIES 403-7480-535.31-20 35.55 QWEST 3-14 ac #3604570411199B3 403-7480-535.42-10 45.19 SANDERSON SAFETY SUPPLY CO SHOES AND BOOTS 403-7480-535.31-20 100.54 SERFILCO LTD PUMPS & ACCESSORIES 403-7480-535.31-20 1,923.13 SIEMENS ENERGY & AUTOMATION INC COMPUTERS,DP & WORD PROC. 403-7480-535.31-01 231.05 CONTRL,INDICA,RECORD INST 403-7480-535.31-20 4,512.67 ULTIMATE OFFICE Multi cube organizer 403-7480-535.31-20 17.17 UTILITIES UNDERGROUND LOC CTR February Locates 403-7480-535.41-50 26.37 VERIZON WIRELESS 3-15 AC #764233633-00001 403-7480-535.42-10 39.09 3-15 AC #364693581-00001 403-7480-535.42-10 12.33 Public Works-VVW/Stormwtr Wastewater Division Total: $23,036.03 Public Works-WW/Stormwtr Department Total: $23,036.03 Wastewater Fund Fund Total: $22,838.60 AMTEST INC COMPOST TESTING 404-7580-537.48-10 2,520.00 PARSINEN LANDSCAPE MAINT INC March landscape maint 404-7580-537.48-10 652.06 QWEST 3-14 ac #3604570411199B3 404-7580-537.42-10 112.98 4] Page 11 Date: 4/11/05 City of Port Angeles City Council Expenditure Report From: 3/26/05 To: 4/8/05 ~ Vendor Description Account Number Invoice Amount Public Works-Solid Waste Solid Waste-Collections Division Total: " $3,286.04 Public Works-Solid Waste Department Total: $3,285.04 Solid Waste-Collections Fund Total: $3,285.04 ENGINEERED COMPOST SYSTEMS COMPOST COMPONENTS 405-0000-237.00-00 -168.49 Division Total: -$168.49 Department Total: -$168.49 ADVANCED TRAVEL Frei]ich to Seattle 2-16 405-7585-537.43-10 41.50 ANDERSON & SONS GRAVEL ROCK FOR ROADS 405-7585-537.31-20 1,286.60 AUTOMOTIVE ENVIRONMENTAL SVC ANTIFREEZE COLLECTION 405-7585-537.48-10 72.80 CSI GEOSYNTHETICS LANDFILL COVER TARPS 405-7585-537.31-20 1,777.05 ENGINEERED COMPOST SYSTEMS COMPOST COMPONENTS 405-7585-537.48-10 2,198.49 FEDERAL EXPRESS CORP March shipping services 405-7585-537.31-20 26.93 HDR/EES INC PROF SERVICES-SOLID WASTE 405-7585-53'7.41-50 304.78 PARAMETRIX INC LANDFILL SERVICES 2005 405-7585-537.41-50 29,774.27 SANDERSON SAFETY SUPPLY CO CALIBRATION GAS 405-7585-537.31-20 112.93 TAYLOR-SPARKS REFRIGERATION INC FREON REMOVAL 405-7585-537.48-10 2,057.16 Public Works-Solid Waste Solid Waste-Landfill Division Total: $37,$52.51 Public Works-Solid Waste Department Total: $37,652.51 Solid Waste-Landfill Fund Total: $37,484.02 C & F INSULATION City Rebate-C Carlin 421-7121-533.49-86 '1,284.00 City Rebate-Jack Heckman 421-7121-533.49-86 894.71 GLASS SERVICES CO INC City Rebate-B Clampett 421-7121-533.49-86 522.45 MATHEWS GLASS CO ]NC City Rebate-J Cummins 421-7121-533.49-86 914.69 ADAM R CHAUSSEE City Rebate-309 E 6TH ST 421-7121-533.49-86 25.00 DWAYNE JOHNSON City Rebate-333 Viewcrest 421-7121-533.49-86 30.00 JOHN FOX City Rebate-1405 W 11TH 421-7121-533.49-86 25.00 JOHN FUNK City Rebate-1122 W 11TH 421-7121-533.49-86 50.00 KERRIE MORRISON City Rebate-801 E 7TH ST 421-7121-533.49-86 50.00 MARY FLO BRUCE City Rebate-3310 MCDOUGAL 421-7121-533.49-86 50.00 MIKE SANDERS City Rebate 421-7121-533.49-86 350.00 ORIN HALL City Rebate-1923 W 10TH 421-7121-533.49-86 60.00 PENINSULA COMMUNITY COLLEGE City Rebate-inv #313819 421-7121-533.49-86 960.00 City Rebate-inv #313821 421-7121-533.49-86 3,000.00 City Rebate-inv #313820 421-7121-533.49-86 3,840.00 SHIRLEY & BARRY BUDD City Rebate-3406 Mill Crk 421-7121-533.49-86 1,000.00 STEVE JOHNSON City Rebate-1226 CRAIG #1 421-7121-533.49-86 150.00 TRACI DOOLEY City Rebate-518 WHIDBY AV 421-7121-533.49-86 50.00 TRAVIS REDENBAUGH City Rebate-806 W 5TH ST 421-7121-533.49-86 50.00 OLYMPIC ELECTRIC CO INC City Rebate-4230 Tumwater 421-7121-533.49-86 900.00 PENINSULA HEAT INC City Rebate-L Spotkov 421-7121-533.49-86 1,000.00 City Rebate-N Hopkins 421-7121-533.49-86 '~ ,000.00 Public Works-Electric Conservation Loans Division Total: $16,205.88 42 Page 12 Date: 4/11/05 City of Port Angeles City Council Expenditure Report From: 3/26/05 To: 4/8/05 Vendor Description Account Number Invoice Amount Public Works-Electric Department Total: $16,205.85 Conservation Loans/Grants Fund Total: $16,205.8-~ CH2M HILL INC WATER SYSTEM ASSISTANCE 451-7188-594.41,-50 34,436.52 TRIAXIS ENGINEERING INC VALLEY SUBSTATION 451-7188-594.41-50 685.50 A STREET SUB 451-7188-594.41-50 7,615.50 Public Works. Electric Electric Projects Division Total: $42,737.52 Public Works-Electric Department Total: $42,737.52 Electric Utility CIP Fund Total: $42,737.52 ADVANCED TRAVEL Sperr to Seattle 2-27 452-7388-594.43-10 1,265.10 CH2M HILL INC WATER SYSTEM ASSISTANCE 452-7388-594.41-50 8,417.45 WATER SYSTEM ASSISTANCE 452-7388-594.41-50 2,880.05 Public Works-Water Water Projects Division Total: $12,562.60 Public Works-Water Department Total: $t2,562.60 Water Utility CIP Fund Total: $12,562.6(3 GRECOR CONSTRUCTION FLOATING COVER-EXTRA WORK 453-7488-594.65-10 2,133.67 Public Works-VVW/Stormwtr Wastewater Projects Division Total: $2,t 33.67 Public Works-WW/Stormwtr Department Total: $2,133.67 WasteWater Utility CIP Fund Total: $2,133.67 ADVANCED TRAVEL Kenworthy to Bremerton 454-7588-594.43-10 44.25 HDPJEES INC SOLID WASTE SERVICES 454-7588-594.41-50 1,302.28 PARAMETRIX INC LANDFILL SERVICES 2005 454-7588-594.41-50 35,441.49 PRESTON GATES & ELLIS LLP LANDFILL TRANSFER STATION 454-7588-594.41-50 61.93 Public Works-Solid Waste Solid Waste Coil Projects Division Total: $36,849.95 Public Works-Solid Waste Department Total: $36,849.95 Solid Waste Utility CIP Fund Total: $36,849.95 AUTOMOTIVE ENVIRONMENTAL SVC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 292.24 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 187.99 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 26.17 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -3.44 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -13.59 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -14.41 ULTIMATE OFFICE Multi cube organizer 501-0000-237.00-00 -1.31 Division Total: $473.65 Department Total: $473.65 ADVANCED TRAVEL Achzig~r to Tacoma 3-7-05 501-7630-548.43-10 288.00 Hoffman to Langely BC 3-9 501-7630-548.43-10 274.90 BEN-KO-MATIC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 346.87 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 32.14 BRIM TRACTOR COMPANY tNC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 74.74 DAILY JOURNAL OF COMMERCE AUTO & TRUCK MAINT. ITEMS 501-7630-548.44-10 142.45 LARSON GLASS TECHNOLOGY INC EXTERNAL LABOR SERVICES 501-7630-548.48-10 70.40 43 Page 13 City of Port Angeles Date: 4/11/0§ City Council Expenditure Report From: 3/28/05 To: 4/8/05 Vendor Description Account Number Invoice Amount MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 177.32 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 18.76 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -794.79 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -364.73 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 47.23 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 914.85 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 62.80 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,149.57 AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-10 31.84 EXTERNAL LABOR SERVICES 501-7630-548.48-10 272.92 EXTERNAL LABOR SERVICES 501-7630-548.48-10 1,267.11 PACIFIC DETROIT DIESEL-ALLISON AUTO & TRUCK MAIN]-. ITEMS 501-7630-548.34-02 49~52 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 249.23 QWEST 3-14 ac #3604570411199B3 501-7630-548.42-10 22.60 TEREX UTILITIES WEST AUTO & TRUCK MAINT. ITEMS 501-76.30-548.34-02 100.79 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 341.64 ULTIMATE OFFICE Multi cube organizer 501-7630-548.31-01 17.15 VERIZON WIRELESS 3-15 ac #26421490800003 501-7630-548.42-10 49.31 WESTERN EQUIPMENT DISTRIB INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34~02 61.28 WESTERN SYSTEMS & FABRICATION AUTO &,TRUCK MAINT. ITEMS 501-7630-548.34-02 288.20 Public Works-Equip Svcs Equipment Services Division Total: $5,192.10 Public Works-Equip Svcs Department Total: $5,192.10 Equipment Services Fund Total: $5,665.7~ ANGELES COMMUNICATIONS INC Wire office:L Kheriaty 502-2081-518.41-50 212.00 ELIZABETH STRAIT Tuition reimbursement 502-2081-518.43-10 450.36 QWEST 3-14 ac #3604570411199B3 502-2081-518.42-10 67.79 Finance Department Information Technologies Division Total: $730.15 Finance Department Department Total: $730.'15 Information Technology Fund Total: $730.1-~ AWC EMPLOYEE BENEFITS TRUST April Medical premium 503-1631-517.46-30 132,162.74 April Medical premium 503-1631-517.46-32 1,565.77 BAILEY, JAMES A Reimb medicare prem-March 503-1631-517.46-35 78.20 Jan-Feb Medicare retro 503-1631-517.46-35 23.20 Disabilty Board-March 503-1631-517.46-35 407.55 BALSER, FRED Reimb Medicare prem-March 503-1631-517.46-35 78.20 Disabilty Board-March 503-1631-517.46-35 360.17 BALSER, SHARYN Disabilty Board-March 503-1631-517.46-35 377.46 BISHOP, VIRGIL Reimb Medicare prem-Mamh 503-1631-517.46-35 172.00 CAMERON, KENNETH Reimb Medicare prem-March 503-1631-517.46-35 101.30 CAMPORINI, RICHARD Reimb Medicare prem-March 503-1631-517.46-35 76.20 Disabilty Board-March 503-1631~517.46-35 68.00 CLELAND, MICHAEL A Disabilty Board-March 503-1631-517.46-35 573.60 44 Page 14 ~ ~: '~". Date:4/11/05  City of Port Angeles City Council Expenditure Report From: 3/26/05 To: 4/8/05 Vendor Description Account Number Invoice Amount GLENN, LARRY Reimb Medicare prem-March 503-1631-517.46-35 78.20 Disabilty Board-March 503-1631-517.46-35 4,340.00 GROOMS, MICHAEL Reimb Medicare prem-March 503-1631-517.46-35 78.20 Disabilty Board-March 503-1631-517.46-35 35.00 JOHNSON, DONALD G Reimb Medicare prem-March 503-1631-517.46-35 78.20 Disabilty Board-March 503-1631-517.46-35 382.99 JOHNSON, HARRY Reimb Medicare prem-March 503-1631-517.46-35 78.20 JORISSEN, ROBERT R Reimb Medicare prem-March 503-1631-517.46-35 78.20 Retro Med prem-2004,2005 503-1631-517.46-35 133.80 LIND, DARWIN PETER Reimb Medicare prem-March 503-1631-517.46-35 73.20 LINDLEY, JAMES K Reimb Medicare prem-March 503-1631-517.46-35 78.20 Disabilty Board-March 503-1631-517.46-35 154.00 LOUCKS, JASPER Reimb Medicare prem-March 503-1631-51'7.46-35 133.20 Disabilty Board-March 503-1631-517.46-35 60.94 MIESEL JR, PHILIP C Reimb Medicare prem-March 503-1631-517.46-35 61.60 Disabilty Board-March 503-1631-517.46-35 100.59 Carol Hagar MEDICAL REIMBURSEMENT 503-1631-517.46-30 33.16 Eric Walrath MEDICAL REIMBURSEMENT 503-1631-517.46-30 421.79 Ken Loghry MEDICAL REIMBURSEMENT 503-1631-517.46-30 9.97 Larry Messinger MEDICAL REIMBURSEMENT 503-1631-517.46-30 , 102.16 Marry Lemon MEDICAL REIMBURSEMENT 503-1631-517.46-30 84.87 Ralph Dyker MEDICAL REIMBURSEMENT 503-1631-517.46-30 15.26 Tracy Rooks WELLNESS REIMBURSEMENT 503-1631-517.4%51 241.00 MEDICAL REIMBURSEMENT 503-163%517.46-30 42.53 Trenia Funston MEDIAL REIMBURSEMENT 503-1631-517.46-30 98.98 MORGAN, ROY Reimb Medicare prem-March 503-1631-517.46-35 75.20 NW ADMIN TRANSFER ACCT Teamster med prem-April 503-1631-517.46-33 25,646.25 Teamster med prem-April 503-1631-517.46-33 20,124.10 Teamster med prem-April 503-1631-517.46-33 1,395.80 Teamster med prem-Apdl 503-1631-517.46-34 11,515.25 SWEA'I-r, JOHNNIE Reimb Medicare prem-March 503-1631-517.46-35 65.70 TERRYBERRY SERVICE AWARD PINS 503-1631-517.41-50 1,245.88 SERVICE AWARD PINS 503-1631-517.41-50 50.28 THOMPSON, BRUCE Reimb Medicare prem-March 503-1631-517.46-35 66.20 Retro Medicare 2004,2005 503-1631-517.46-35 78.40 TURTON, F GALE Disabiity Board-March 503-1631-517.46-35 156.41 UNUM LIFE INS CO OF AMERICA APRIL LTD PREMIUM 503-1631-517.46-31 3,164.85 Self Insurance Other Insurance Programs Division Total: $206,622.95 HEALTHCARE MGMT ADMNSTRS INC Dental claims 3/29/05 503-1637-517.46-01 6,490.60 Dental claims 04/05/05 503-1637-517.46-01 2,184.00 Self Insurance Medical Benefits Division Total: $8,674.60 GATES SERVICE COMPANY, FRANK 2ND QTR TPA FEE 503-1661-517.41-40 2,500.00 45 Page 15 Date; 4/11/05 City of Port Angeles City Council Expenditure Report From: 3/26/05 To: 4/8/05 Vendor Description Account Numbe.r Invoice Amount GORDYS PIZZA & PASTA SAFETY COMM LUNCH 503-1661-517.49-09 95.24 PROGRESSIVE BUSINESS PUBLCTNS PARTIAL SUBSCRIPTION FEE 503-1661-517.49-09 100.00 Self Insurance Worker's Compensation Division Total: $2,695.24 AMERICA'S FINEST INC PARTIAL CLAIM SETTLEMENT 503-1671-517.4~-98 5,799.25 Belfor USA Group PARTIAL CLAIM SETTLEMENT 503-1671-517.49-98 3,298.14 Carol Canter CLAIM SETTLEMENT 503-1671-517.49-98 492.77 Charles and Marlene May CLAIM SETTLEMENT 503-1671-517.49-98 1,146.90 Don and Mary Miller CLAIM SETTLEMENT 503-1671-517.49-98 1,958.86 Flooring Services PARTIAL CLAIM SETTLEMENT 503-1671-517.49-98 1,150.16 Glynda Schaad CLAIM SETTLEMENT 503-1671-517.49-98 1,325.00 Janet Look CLAIM SETTLEMENT 503-1671-517.49-98 599.89 Josephine Williams CLAIM SETTLEMENT 503-1671-517.49-98 917.03 Self Insurance Comp Liability Division Total: $16,688.00 Self Insurance Department Total: $234,680.79 Self-Insurance Fund Fund Torah $234,680.79 AWC EMPLOYEE BENEFITS TRUST April Medical premium 602-6221-517.46-35 6,521.90 BRAUN, GARY Reimb Medicare prern-March 602-6221-517.46-35 78.20 Disabilty Board-Mamh 602-6221-517.46-35 53.00 CAMPBELL, MALCOLM D Reimb Medicare prem-March 502-6221-517.46-35 75.20 DOYLE, JERRY Disabilty Board-March 602-6221-517.46-35 439.00 EVANS, SIDNEY Reirnb Medicare prem-March 602-6221-517.46-35 77.20 Disabilty Board-March 602-6221-517.46-35 62.00 RYAN, ED Reimb Medicare prem-March 602-6221-517.46-35 66.20 Fireman's Pension Pireman's Pension Division Total: $7,372.70 Fireman's Pension Department Total: $7,372.70 Piremen's Pension Fund Total: $7,372.7{3 ADVANCED TRAVEL Seniuk to Seattle 1-11 652-8630-575.43-10 60.84 QWEST 3-14 ac #3604570411199B3 652-8630-575.42-10 22.60 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $83.44 Esther Webster/Fine Arts Department Total: $83.44 Esther Webster Fund Fund Total: $83.44 AFLAC APRIL SUPP INSURANCE 920-0000-231.53-10 188.58 AFSCME LOCAL 1619 PR deductions 3-27 920-0000-231.54-40 170.00 PR deductions 3-27 920-0000-231.54-40 180.00 ASSOCIATION OF WASHINGTON CITIES APRIL SUPP LIFE INSURANCE 920-0000-231.53-30 511.00 CHAPTER 13 TRUSTEE PR deductions 3-27 920-0000-231.56-30 628.00 DIMARTINOANSCFF DISABILITY PR deductions 3-27 920-0000-231.53-40 907.35 FIREFIGHTER'S LOCAL 656 PR deductions 3-27 920-0000-231.53-40 1,460.00 IBEW LOCAL 997 PR deductions 3-27 920-0000-231.54-20 540.90 OFFICE OF SUPPORT ENFORCEMENT PR deductions 3-27 920-0000-231.56-20 169.85 PR deductions 3-27 920-0000-231.56-20 1,714.13 PERS PERS III for pp 3-27-0,~,.6 920-0000-231.5%11 3,386.89 Page 16 ~4~ ~ 4.~. Date:4/11/05 '- '~ City of Port Angeles  City Expenditure Report Council From: 3/26/05 To: 4/8/05 ' Vendor Description Account Number Invoice Amount POLICE ASSOCIATION PR deductions 3-27 920-0000-231.55-10 231.00 UNITED WAY (PAYROLL) PR deductions 3-27 920-0000-231.56~10 251.67 WSCCCE AFSCME AFL-CIO PR deductions 3-27 920-0000-231.54-40 3,569.30 Division Total: $13,908.67 Department Total: ' $13,908.67 Payroll Clearing Fund Total: $13,908.67 Totals for check period From: 3/26/05 To: 4/8/05 $581,079.28 47 Page 17 48 Finance Department Electronic Payments March 25, 2005 - April 08, 2005 Fund 210 04-06-05 Bank of New York Debt Service PORANGGO95 3,877.50 211 04-06-05 Bank of New York Debt Service PORUTGOREF01 45,981.25 212 04-06-05 Bank of New York Debt Service PORANGREF05 17,997.27 402 04-06-05 Bank of New York Debt Service PORANGWAT98 40,837.75 402 04-06-05 Bank of New York Debt Service PORANGWAT03 58,656.83 403 04-06-05 Bank of New York Debt Service PORANGWAT98 163,351.00 403 04-06-05 Bank of New York Debt Service PORANGWAT03 28,890.67 Total 359,592.27 49 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: APRIL 19, 2005 TO: CITY COUNCIL FROM: BOB COONS, HUMAN RESOURCES MANAGER SUBJECT: WATER DAMAGE REIMBURSEMENT Summary: The City had a pressure reducing valve fail in a water main, resulting in damage to a citizen's home. The clean up cost and property damage needs to be reimbursed to the property owner in the amount of $13,043.31. Recommendation: Staff recommends the City Council approve the payment of $13,043.31 to settle this damage claim. Background / Analysis: In January 2005, a water main pressure-reducing valve failed, resulting in water damage to Mr. Rudolph Meyer's residence. The failure of the valve put excessive pressure into the house blowing out the sprinkler system and flooding the home with water. Because the damage was not found quickly there was construction work to repair water damaged flooring and walls. The incident occurred when the homeowner was away for a few days. The clean up cost, repair work, and replacement of damaged property resulted in a claim of $13,043.31. The City accepted responsibility for the claim and WCIA performed the insurance adjustment services. Per City procedures, claims in excess of $5,000 require City Council approval. Staff recommends this amount be approved for payment to reimburse Mr. Meyer for the damage to his property. 51 G:~vlASTFORM\COUNCIL.WPT Last Revised: 6/29/99 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: APRIL 19, 2005 TO: CITY COUNCIL FROM: WILLIAM ]E. BLOOP., CITY ATTORNEY SUBJECT: PARKS COMMISSION Summary: At its last regular meeting, the Council considered a proposed ordinance changing the voting procedures for the Parks Commission. After discussion, Council directed that the ordinance be limited to reducing the quorum required to conduct business. The attached ordinance reflects the Council's direction. Action: Adopt Ordinance. Background: Pursuant to discussion at the last regular Council meeting, the attached ordinance retains the 2 high school members of the Commission as full voting members. At the same time, the ordinance defines a quorum as any 4 of the 9 Commission members. This will produce the same result as the ordinance initially presented for discussion, but it will do so without reducing the standing of high school students who serve on the Commission. William E. Bloor, City Attorney Attachment WEB\dl G :~LEGALqMEMOS.200S\CounciI.ParksCommissionOrd.040605.wpd 53 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, defining a quorum for the Recreation and Parks Commission, and amending Ordinance 1926, as amended, and portions of Chapter 2.32 of the Port Angeles Municipal Code. WHEREAS, defining a quorum will enable the Recreation and Parks Commission to function in the most efficient manner. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1. Ordinance 1926, as amended, and portions of Chapter 2.32 of the Port Angeles Municipal Code are hereby amended as follows: 2.32.030 Organization - Business. A. The Commission shall elect its own chairman and vice-chairman from among its members and create and fill such other offices as it deems necessary for efficient operation. It shall adopt rules for the transaction of the business and keep written record of its meetings, resolutions, transactions, findings, and determinations, which record shall be a public record. B. The Commission shall hold at least nine meetings annually and other meetings as it may deem necessary to carry out the duties of the Commission. There shall be a fixed time and place of meeting which shall be made known to the public and all regular and work sessions of the Commission shall be open to the public. One-half of the membership plus one of the currently appointed members shall constitute a quorum for the conduct of official business. C~. For purposes of conducting business, a quorum shall consist of any 4 members of the Commission. Section 2. All other provisions of Ordinance 1926 and Chapter 2.32 are confirmed and ratified. Section 3. This Ordinance shall take effect as provided by law. Section 4. If any provisions of this Ordinance, or its apPlication to any person or ' circumstances, is held invalid, the remainder of the Ordinance, or applicatio,n of the provisions of the Ordinance to other persons or circumstances, shall not be affected. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the __ day of April, 2005. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: By Summary G:~Legal~B ackupXDRDINANC ES & RESOLUTI ON S~20~ 5-10.Park$Commission. Rcv.040605.wpd April 12, 2005 -2- 56 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: April 19, 2005 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: WATER SERVICE AGREEMENT BETWEEN DRY CREEK WATER ASSOCIATION AND THE CITY OF PORT ANGELES Summary: Staff is negotiating a water service agreement with the Dry Creek Water Association per the City and County comprehensive plans to facilitate annexation of the City's urban growth area. Recommendation: If the negotiations have been completed 1) Discuss the Agreement, 2) Approve and authorize the Mayor to sign the DCWA/City of Port Angeles Water Service Agreement, and 3) Authorize the City Manager to negotiate minor changes to the Agreement. Background/Analysis: A group of property owners has petitioned the City to annex the southerly portion of the western urban growth area. The County's Comprehensive Land L[se Plan, Section C.C.C. 31.02.240 Urban Growth Area Implementation Policies, Annexation, in part states that service providers should develop agreements to reimburse the service provider for capital improvements acquired by the city upon annexation. Therefore, it is appropriate to develop an agreement between the Dry Creek Water Association (DCWA) and the City of Port Angeles for water service in the western urban growth area (WUGA). Staff is nearing completion of the negotiations of an agreement that meets the intent of the City's and County's comprehensive land use plans and county wide planning policies. If the negotiations on the Agreement have been finalized it will be presented to Council. If the negotiations have been completed it is recommended that Council 1) Discuss the Agreement, 2) Approve and authorize the Mayor to sign the DCWA/City of Port Angeles Water Service Agreement, and 3) Authorize the City Manager to negotiate minor changes to the Agreement. 57 N:\CCOUNCIL~FINAL~Dry Creek Water Agreement Memo. DOC 58 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: April 19, 2005 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: SWIMMING POOL OVERSIGHT COMMITTEE Summary: It is necessary to select a preferred location for a new City pool and obtain maximum public involvement. Staff is recommending the membership of the Swimming Pool Oversight Committee be reformulated. Recommendation: Appoint the members listed on attachment "A" to the Pool Oversight Committee and direct them to review and report the issues associated with siting, funding and construction of a new pool including a preferred site by the end of 2005. Background/Analysis: At a special Council meeting on April 12, 2005 the YMCA gave a presentation addressing the benefits of locating the City of Port Angeles pool adjacent to the YMCA facility located at 302 South Francis Street. Following the presentation Council member Munro provided an outline of the next steps for the efforts associated with the swimming pool. In an effort to move the process forward, staff is recommending that the ad-hoc swimming pool oversight committee membership be restmctured per attachment "A." The restructuring provides for input from the Council, YMCA, Planning Conmaission, Parks Commission, Port Angeles Swim Club and citizens at large. These talented and diverse individuals are well suited to provide valuable information to the Council and citizens on siting and other issues associated with the new pool. It is envisioned that the oversight committee would: 1. Meet on Wednesday, April 27, 2005 at 6 pm in the Public Works & Utilities Conference Room 2. Select a preferred City Hall location for the pool, currently 4 under consideration 3. Meet over the next 5 to 8 months on key assumptions regarding the City Hall and YMCA sites 4. Conduct public meetings to keep citizens informed 5. Provide recommendations to the Council on a preferred site (City Hall, YMCA or alternate) at the end of the 2005 It is recommended that the Council appoint the members listed on attachment "A" to the Pool Oversight Committee and direct them to review and report the issues associated with siting, funding, and construction of a new pool including a preferred site by the end of 2005. Pool Oversight Committee 11 Appointments April 19, 2005 City of Port Angeles - 3 Mayor Richard Headrick - Chair Deputy Mayor Gary Braun - Vice Chair Council Member Lauren Erickson Council Member Grant Munro - Alternate Council Member Karen Rogers - Alternate YMCA - 2 Gary Holmquist Randy Johnson Ray Gruver - Alternate Port Angeles Swim Club - 1 President Jim Hoine , Vice President Linda Crowley - Alternate Parks Commission - 1 Diana Tschimpefle To be determined - Alternate Planning Commission - 1 Len Rasmussen To be determined - Alternate At-Large - 3 Peter Ripley Don Fairburn Linda Berglund Staff Support Glenn Cutler - Director/Facilitator Allan Goff- Deputy Director of Recreation Patty Reifenstahl - Aquatics Coordinator Barb Oliver - Aquatics Coordinator Additional staff as required WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: April 19, 2005 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: SWIMMING POOL UTILIZATION Summary: The Port Angeles Swim Club (PASC) contract is currently being negotiated. The PASC made a presentation to Council on their concerns. Council directed staff to make a ~resentation on the current pool utilization. lecommendation: 1) Staff be directed to resume negotiations with the Port Angeles Swim Club to reach an agreement that is fair and reasonable and 2) Define, if any, the limits of negotiations. Background/Analysis: At a special Council meeting on April 12, 2005 the Port Angeles Swim Club conducted a presentation of their views on the status and how negotiations have been conducted over the past few months on a new contract. Council directed staff to return at the next regularly scheduled Council meeting, after tabling a motion on the swim club contract, to provide information on how the pool is currently utilized. A presentation will be made this evening to show how the pool is utilized by the Port Angeles High School, Port Angeles Swim Club, staff and citizens between the hours of 1:30 PM until approximately 9 PM (closing) during the weeks from September to May. Also during the presentation, staff will highlight differences between the pre and post September 2004 pool utilization for the Port Angeles Swim Clnb. It is recommended that staff be directed to resume negotiations with the Port Angeles Swim Club to reach an agreement that is fair and reasonable. It is, also, recommended that Council define, if any, the limits of negotiations. Attachment: Pool Utilization Schedule Issues Number Issue City Position Port Angeles Swim Club Position Status 1 Fees $100 per city child - annual pass $100 per city child - annual pass Resolved $150 per county child - annual pass $150 per county child - annual pass Resolved $30 per city child - 3 month pass (published rate $40) $2.._~5 per city child - 3 month pass Pending $4_.._~5 per county child - 3 month pass (published rate $50) $37.50 per county child - 3 month pass Pending Fees adjusted annually in proportion to public published Pending rates If more than 3 children per family fee capped at 2 child or City position being considered. Original Accepted family pass in lieu of individual annual pass. No charge for position: Pay for lifeguards and then annual lifeguards if annual passes purchased, passes at the rate of $10 & $15 per child 2 Pool Use of lanes 3 - 5; 5:30 - 6 pm (Sep - June 15) Use of lanes 3 - 6; 5:30 6 pm (Sep - June 15) Unresolved Utilization Use of lanes 1 - 5; 6 - 7 pm (Sep - June 15) Use of lanes 1 - 6; 6 - 7 pm (Sep - June 15) Unresolved Use of lanes 1 - 5; 3:30 - 4:30 pm (June 16 - July) Use of lanes 1 - 6; 3:30 4:30 pm (June 16 - Unresolved July) Use of lanes 1 - 6; 4:30 - 5:30 pm (June 16 - July) Use of lanes 1 - 6; 4:30 5:30 pm (June 16 - Resolved July) Use of dive tank; 6 - 7pm, T & Th (Sep - June 15) Use of dive tank; 6 - 7pm, M, W & F (Sep - Alternate June 15) Provided, Pending Use of dive tank; 6 - 7pm, T & Th (Sep June 15) Use of dive tank; 6 - 7pm, T & Th (Sep - June Resolved 15) Use of dive tank; 4:30 - 5:30pm, M, W & F (June 16 - Use of dive tank; 4:30 - 5:30pm, M, W & F Resolved July) (June 16 - July) Off Peak Use: Must use City furnished lifeguards ~ Off Peak Use: Use Coaches Unresolved published rental rates - Permitted by WAC but not recommend by WCIA and City Risk Manager 3 Special Trial period for new swimmers, $10 for one month with Trial period for new swimmers, Free for one Pending Activities credit to annual pass. month. Bring a friend for one week in September for free. Bring a friend for one week in September for Resolved free. 4 Contract 3 years 3 years Resolved Duration 5 Trophy Reduce Trophy Case Space by one cabinet Pending Case Swimming Pool Utilization City Council April 19, 2005 Presentation · Pool Layout · Pre & Post September 2004 Contracts · Pool Utilization from 1:30 pm to 9:00 pm · Pool Supervisor & Life Guard Comments · Recommendations · Questions Background Information · Lifeguards - Staffing Training · Challenges Swim Contact Comparisons Pre & Post Se 2004 Pre Post · Sep - Feb Lanes 3,4,5 5:30 pm- 6:00 pm Lanes 3,4,5 5:30 pm- 6:00 pm - Lanes 1-6 (M - F) 6:00 pm - 7:00 pm Lanes 1 -5 6:00 pm - 7:00 pm * Dive Tank Silent - *Dive Tank (M-W-F) 5:30 pm - 7:00 pm · Mar- June Lanes 3,4,5 5:30 pm- 6:00 pmLanes 3,4,55:30 pm- 6:00 pm - Lanes 1 - 6 (M- F) 3:00 pm- 4:00 pm 6:00 pm - 7:00 pm Lanes 1 -5 6:00 pm - 7:00 pm - *Dive Tank (M-W-F) 5:30 pm - 7:00 pm * Dive Tank Silent · June - August - Lanes 1 - 6 (M - F) 3:30 pm - 5:30 pm Lanes 1 - 5 3:30 pm - 5:30 pm -- *Dive Tank (M-W-F) 3:30 pm - 5:30 pm * Dive Tank Silent * Dive Tank was for Dive Club. Swim Club used on a space available basis. I%iONTHS: SEPTEl%~HER - MAY T/34rF~ FRA3~rF,: 1:30 - 3:00 P!~ Mon-Fri ! ! DIVING BOARD - Adult Open Swim - Parent & Child - Swim Lessons - Adult Open Swim - Parent & Child - Adult Lap Swim - Swim Lessons - Adult Open Swim - Parent & Child - Swim Lessons - Mommy & Me - Private Lessons 1¥' 'L4_RCH- MAY~_ [Pgssib_ie Por~ Ang~!~ ~wlm Club)_ · I I I I I - v~qs Swim Team I I - Port Angeles High School Swim Team MONTHS: SEPTEMBER - FEBRUARY TE~rF FRA3~F: 4:00 - 5:00 PM Mon-F~ ~CH - ~Y (No Po~ ~geles H.S. S~n Teton) I I I I I I I - S~ Lessons II I Lessons II . BIONTHS: SEPTEMI~ER - MAY Tl~q~ FRA3~rF: 5:00 - 5:30 PM Mon-Fri DIVING BOARD - Sw~'n Lessons Synchro. Sv~ - Jr. L/ieguard/ng ! ! S~4rn - S~4m Lessons - S~4m Lessons 3iONTHS: SEPTEMBER- MAY T/B~rF, FRA3~rF: 5:30 - 6:00 PM Mon-Fri · .11 DIVING BOARD- Swkn Lessons [ - L~u~ I - ~atefl]~ont - WSI ii ii ..... ( Ill --I~ ..... ---- = I~--__-- . ._______..n-I I I ._i'~L_______ I i ,_ri______ I?,'1 I 3IONTH$: SEPTEMBER- MAY TI~q~; FRA31rI~;: 1/:30 - 9:15 PM Mon-Thurs ! ! DIVING BOARDmmm I "L/feguard/ngDeePAer°bics. wsIWater - Adult Open Swim - L~e~uardm~ - WSI - Adult Open Sw/m Pool Supervisor & Life Guard Comments Recommendations · Staff be directed to resume negotiations with the Port Angeles Swim Club to reach an agreement that is fair and reasonable · Define, if any, the limits of negotiations Questions ~BeckY UptOn: swimming poor s ace ~nd~ F,a'~ 'i _ _ ? g From: "Stephanie Dahl" <jsb@tenforward.com> To: <krogers@tenforward.com>, <larrynpa@olypen.com>, <randch@olypen.com> Date: 4/19/05 8:47AM Subject: swimming pool space and fees Dear Mayor and City Council Members, I'm writing regarding pool issues(swim club space and fees). I just want to voice my displeasure with your decision my daughter is 13 years old, she started attending classes at the pool at the age of 6 months.The entire time she has attended swimming lessons her classes have been squished together to make room for the swim club. As a tax paying citizen of the city this does not sit right with me. I can't beleive that the city council would let a private swim club not only have valuable space at the pool that could bring in more revenue, and then to not charge them fee's except for wages for the lifeguards. If swim club does not have to pay fees for using the pool than neither should any other city or county tax paying citizen. So, if my fiqures are correct I should get a refund of about $1,500 dollars for money spent on swimming lessons. Thank you for listening Stephanie Dahl Sent via the WebMail system at http://www.tenforward.com CC: <gcutler@cityofpa.us> pORTANGELES W A $ /-t I N ~ T O N, (~ITY GOClN¢lk ME~O DATE: April 19, 2005 TO: CITY COUNCIL FROM: Dan McKeen, Fire Chief ~,~ .- SUBJECT: Interlocal Agreement With Tacoma Community College to Establish the Port Angeles Fire Department as a Paramedic Training Site Summary: The Fire Department is requesting to be designated as a field training site for paramedic students enrolled at Tacoma Community College. There are several benefits in becoming a paramedic training site. These benefits include an improvement in our own paramedic' s pre-hospital medical skills, increased Port Angeles Medic 1recognition and the subsequent increase in paramedic candidates when testing. Recommendation: Approve the Interlocal Agreement between the City of Port Angeles and Tacoma 3ommunity College. Background/Analysis: For over a year, the Fire Department has explored the possibility of becoming a "field" training site for paramedics students enrolled at Tacoma Community College. As a field training site, the Port Angeles Fire Department would limit taking on no more than one or two students per year, with each student requiring no more than approximately 30 shifts of field instruction per year. The following outlines the benefits of obtaining paramedic training site status: By taking on the responsibility to instruct and/or evaluate paramedic students, our paramedics will be voluntarily refreshing their own skills to stay on top of the latest techniques and information in delivering pre-hospital medical care. The Port Angeles Fire Department would gain recognition throughout the area's EMS community as paramedic students from Tacoma Community College obtain their practical training through our Medic I program. City Council Page 2 April 19, 2OO5 · It is likely the City will receive more firefighter/paramedic applications when testing for the above position. This will occur as Tacoma Community College paramedic students become familiar with the department and our area. Additionally, if the Fire Department sponsors a student for paramedic training through Tacoma Community College, our affiliation with the College would likely enhance that student's chances of gaining acceptance to the College. Acceptance into Tacoma Community College's paramedic program is extremely competitive as Tacoma Community College is considered one of the best paramedic training programs in the northwest. I apologize for bringing this item to the Council late. A paramedic student at Tacoma Community College requested our Department for his field training and the agreement needs to be signed as soon as possible to allow for all the details to be worked out. DM/cw TACOMA COLLEGE Own Your Future AFFILIATION AGREEMENT This Agreement is made and entered into between Tacoma Community College ("School") located at 6501 South 19th Street, Tacoma, Washington, and Port Angeles Fire Department ("Training Site") located at 102 East Fifth Street, Port Angeles, Washington The purpose of this Agreement is for Training Site, which is committed to training health care professionals, to provide desirable clinical learning experiences and facilities for School's students who are enrolled in its Emergency Medical and Health Services program (the "education program"). In consideration of the mutual covenants and agreements contained herein, School and Training Site agree as follows: I. GENERAL PROVISIONS A. School and Training Site agree that contemporaneous with or following execution of this Agreement and within the scope of its provisions, School may develop letter agreements with Training Site to formalize operational details of the clinical education program. These details include, but are not limited to, the following: · Beginning dates and length of experience {to be mutually agreed upon at least one month before the beginning of the clinical education program); · Number of students eligible to participate in the clinical education program; · Specific days, hours and locations for the clinical education program; · Specific learning objectives and performance expectations for students; · Specific allocation of responsibilities for the faculty Liaison, clinical education; · Supervisor and Preceptors, if any, referenced elsewhere in this Agreement; · Deadlines and format for student progress reports and evaluation forms. Any such letter agreements will be considered to be attachments to this Agreement, will be binding when signed by authorized representatives of each party, and may be modified by subsequent letter agreements signed by authorized representatives of each party. 5. School and Training Site will jointly plan the clinical education program and jointly evaluate students. Exchange of information will be maintained by on-site visits when practical and by letter or telephone in other instances. 6501 South 19th Street I Tacoma, WA98466-6100 ] P253.566.5000 I www.tacoma.ctc.edu Accredited by the Northwest Association of Schools and Colleges C. School and Training Site will instruct their respective faculty, staff, and students participating in the clinical education program, to maintain confidentiality of student and patient information as required by law and by the policies and procedures of School and Training Site. D. There will be no payment of charges or fees between School and Training Site. E. There will be no discrimination against any program participant or applicant covered under this Agreement because of race, color, religion, national origin, age, handicap, status as a Vietnam era or disabled veteran, sex, or sexual orientation, nor will School or Training Site engage in such discrimination in their employment or personnel policies. II. SCHOOL'S RESPONSIBILITIES A. School will provide information to Training Site concerning its curriculum and the professional and academic credentials of its faculty for the students at Training Site. School will designate an appropriately qualified and credentialed faculty member to coordinate and act as the Liaison with Training Site. School will be responsible for instruction and administration of the students' academic education program. School will notify Training Site in writing of any change or proposed change of its Liaison. School will have the final responsibility for grading students. B. School's faculty will meet with the Training Site clinical education Supervisor and Preceptors, if any, at the beginning and end of the clinical education program to discuss and evaluate the clinical education program. These meetings will take place in person if practicable, otherwise by telephone conference. School is responsible for arranging and planning the meetings. C. School will provide the names and information pertaining to relevant education and training for all students enrolled in the clinical education program at least four weeks before the beginning date of the clinical education program. School is responsible for supplying any additional information required by Training Site as set forth in this Agreement, prior to the arrival of students. School will notify Training Site in writing of any change or proposed change in a student's status. D. School will obtain evidence of current immunizations against diphtheria, tetanus, poliomyelitis, measles (rubeola), mumps, rubella (or a positive rubella titer), and of hepatitis B immunization status for those students who will be in contact with patients/clients. For each student born after 1956, School will maintain on file records of positive titer or of post-1967 immunization for rubella and rubeola. At the time of immunization, students with no history of exposure to chickenpox will be advised to get an immune titer. School will require yearly PPD testing or follow- up as recommended if the students are PPD-positive or have had BCG. School will provide information to Training Site regarding student status concerning the above requirements. Affiliation Agreement with Port Angeles Fire Department Page 2 of 9 E. School will assign to Training Site only those students who have satisfactorily completed the prerequisite didactic portion of the curriculum and who have current CPR certification. F. School shall ask each student who may by placed in Training Site to obtain his/her criminal history background record from the Washington State Patrol, pursuant to RCW 43.43.834 and RCW 43.43.838, to release a copy of that record to School, and to authorize the School to transmit that record or copy thereof to Training Site. School will provide Training Site with the names of any students who have failed to provide the requested records, or who refuse to authorize the release of records to Training Site. The students will be informed that, whether or not they agree to obtain the record and agree to release it to School and Training Site, Training Site may conduct the background inquiry directly and the Training Site may refuse placement of a student who does not provide the requested records or who has a record of prior criminal conduct. ©. Training Site understands and agrees that any information forwarded to it by School has been procured through this process. School does not certify the veracity of the records provided and, furthermore, the obligation to conduct appropriate background checks and the liability for non-compliance therewith remains the responsibility of Training Site. H. School will comply with and ensure to the extent possible that students comply with the policies and procedures established by Training Site. School will notify each student of his/her status and responsibilities pursuant to this Agreement. I. School will encourage each student participating in the clinical education program to acquire comprehensive health and accident insurance that will provide continuous coverage of such student during his or her particiPation in the education program. School will inform students that they are responsible for their own health needs, health care costs, and health insurance coverage. III. TRAINING SITE'S RESPONSIBILITIES A. Training Site will provide students with a desirable clinical education experience within the scope of health care services provided by Training Site. Training Site will designate in writing Preceptors, if any, to be responsible for the clinical education program, and will designate in writing one person as the clinical education Supervisor, who will maintain contact with the School-designated Liaison to assure mutual participation in and review of the clinical education program and student progress. Training Site will submit in writing to School the professional and academic credentials for the Preceptors and clinical education Supervisor. Training Site will notify School in writing of any change or proposed change of the Preceptors or clinical education Supervisor. Affiliation Agreement with Port Angeles Fire Department Page 3 of 9 B. Training Site will provide students with access to sources of information necessary for the education program, within Training Site's policies and procedures and commensurate with patients' rights, including library resources and reference materials. C. Training Site will make available to students basic supplies and equipment necessary for care of patients/clients and the clinical education program. Within the limitation of facilities, Training Site will make available office and conference space for students and, if applicable, School faculty. D. Training Site will submit required reports on each student's performance and will provide an evaluation to School on forms provided by School. E. Training Site retains full responsibility for the care of patients/clients, and will maintain the quality of patient care without relying on the students' clinical training activities for staffing purposes. F. Training Site will have the right to take immediate temporary action to correct a situation where a student's actions endanger patient care. As soon as possible thereafter, Training Site's clinical education Supervisor will notify School of the action taken. All final resolutions of the student's academic status in such situations will be made solely by School after reviewing the matter and considering whatever written factual information Training Site provides for School; however, Training Site reserves the right to terminate the use of its facilities by a particular student where necessary to maintain its operation free of disruption and to ensure quality of patient care. O. On any day when a student is participating in the clinical education program at its facilities, Training Site will provide to such student necessary emergency health care or first aid for accidents occurring in its facilities. Financial responsibility for such emergency care, including care described elsewhere in this Agreement, will be as follows: · Training Site will not bill students for the cost of initial emergency care; · At the student's expense, Training Site will provide follow-up care, testing and counseling, including HIV testing, and counseling associated with that testing, in the absence of any similar service being immediately available from School's health services; · The student will be responsible for the costs of any and all such follow-up care, testing and counseling. H. Except as provided in this Agreement, Training Site will have no obligation to furnish medical or surgical care to any student. Affiliation Agreement with Port Angeles Fire Department Page 4 of 9 IV, STUDENTS' STATUS AND RESPONSIBILITIES A. Students will have the status of learners and will not replace Training Site personnel. Any service rendered by students is incidental to the educational purpose of the clinical education program. B. Students are required to adhere to the standards, policies, and regulations of Training Site during their clinical education program. C. Students will wear appropriate attire and nametags, and will conform to the standards and practices established by School during their clinical education program at Training Site. D. Students assigned to Training Site will be and will remain students of School, and will in no sense be considered employees of Training Site. Training Site does not and will not assume any liability under any law relating to Worker's Compensation on account of any School student's performing, receiving training, or traveling pursuant to this Agreement. Students will not be entitled to any monetary or other remuneration for services performed by them at Training Site, nor will Training Site otherwise have any monetary obligation to School or its students by virtue of this Agreement. V. LIABILITY COVERAGE PROVISIONS A. Each party to this agreement will be responsible for the negligent acts or omissions of its own employees, officers, or agents in the performance of this Agreement. Neither party will be considered the agent of the other and neither party assumes any responsibility to the other party for the consequences of any act or omission of any person, firm, or corporation not a party to this Agreement. B. School is covered by the State of Washington Self-Insurance Program and the Tort Claims Act (RCW 4.92.060 et seq.), and claims against School and its employees, officers, and agents in the performance of their duties and this Agreement will be paid from the tort claims liability account as provided in RCW 4.92.130. C. Training Site maintains professiona~ liability insurance coverage with ...~_~..T..~ . Through that coverage, Training Site provides / liability coverage for its employee's officers, and agents in the performance of / this Agreement, and further provides the means for defense and payment of t, claims that may arise against such individuals, Affiliation Agreement with Port Angeles Fire Department Page 5 of 9 VI. TERM A. This Agreement is effective beginning, April 11, 2005, and will continue thereafter from year to year. This agreement will be reviewed no later than three years from its effective date, or earlier at the request of either party. School and Training Site will jointly plan student placement in advance of each year's beginning taking into account the needs of the school for clinical placement, maximum number of students for whom Training Site can provide a desirable clinical education experience, and the needs of other disciplines or schools requesting clinical placements. E~. This agreement may be canceled by written notice one year prior to termination; however, such termination shall not become effective for the students then enrolled in the clinical education program if such termination prevents completion of their requirements for completion of the clinical education program. VII. PROVISIONS REGARDING BLOOD-BORNE PATHOGENS A. School certifies that it has trained each student it sends to Training Site in universal precautions and transmission of blood-borne pathogens, and that it will send to Training Site only students who have been trained in and have practiced using universal precautions. School has provided the opportunity to receive Hepatitis B (HBV) vaccine to all clinical education program students before assignment to Training Site. Training Site will provide personal protection equipment that is appropriate for the tasks assigned to School's students. B. In the event a student sustains a needle-stick injury or other substantial exposure to bodily fluids of another or other potentially infectious material while participating in the clinical education program at Training Site, Training Site agrees to provide the following services: · Being seen by Training Site's employee health service and/or emergency department as soon as possible after the injury; · Emergency medical care following the injury; · Initiation of HBV, Hepatitis C (HCV) and HIV protocol; · HIV counseling and appropriate testing. C. The source patient's HBV, HCV and HIV status will be determined by Training Site in the usual manner to the extent possible. Training Site does not accept liability for any illness or injury subsequent to such accidental exposure, except as otherwise provided in this Agreement. Affiliation Agreement with Port Angeles Fire Department Page 6 of 9 VIII. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT PROVISION School shall direct its faculty and students to comply with the policies and procedures of the Training Site, including those governing the use and disclosure of individually identifiable health information under federal law, specifically 45 CFR parts 160 and 164. Solely for the purposes of defining the trainees' role in relation to the use and disclosure of Training Site's protected health information, as that term is defined in 45 CFR parts 160 and 164, the trainees are defined as members of the Training Site's workforce, as that term is defined by 45 CFR 160.103, when engaged in activities pursuant to this Agreement. However, the trainees are not and shall not be considered to be employees or volunteers of the Training Site, nor are the trainees aqents of the Traininq Site by virtue of this provision. IX. MISCELLANEOUS PROVISIONS A. Entire Aqreement. This Agreement constitutes the entire agreement between the parties, and supersedes all prior oral or written agreements, commitments, or understandings concerning the matters provided for herein. E~. Amendment. This Agreement may be modified only by a subsequent written Agreement executed by the parties. The provisions in this Agreement may not be modified by any attachment or letter agreement as described elsewhere in this Agreement. C. Order of Precedence. Any conflict or inconsistency in this Agreement and its attachments will be resolved by giving the documents precedence in the following order: 1. This Agreement; 2. Attachments to this Agreement in reverse chronological order. D. Governinq Law. The parties' rights or obligations under this Agreement will be construed in accordance with, and the laws of the State of Washington will govern any claim or dispute relating thereto. Affiliation Agreement with Port Angeles Fire Department Page 7 of 9 E. Notices. All notices, demands, requests, or other communications required to be given or sent by School or Training Site, will be in writing and will be mailed by first-class mail, postage prepaid, or transmitted by hand delivery or facsimile, addressed as follows: a) To School: Tacoma Community College 6501 South 19th Street Tacoma, Washington 98466 Attention: Pat Brown, Dean for Health, Justice & Human Services To Traininq Site: Port Angeles Fire Department 102 East 5th Street Port Angeles, WA 98362 Attention: Dan McKeen, Chief Each party may designate a change of address by notice in writing. All notices, demands, requests, or communications that are not hand-delivered will be deemed received three (3) days after deposit in the U.S. mail, postage prepaid; or upon confirmation of successful facsimile transmission F. Survival. School and Training Site expressly intend and agree that the liability coverage provisions of this Agreement will survive the termination of this Agreement for any reason. C-. Severability. If any provision of this Agreement; or of any other agreement; document or writing pursuant to or in connection with this Agreement, shall be held to be wholly or partially invalid or unenforceable under applicable law, said provision will be ineffective to that extent only, without in any way affecting the remaining parts or provisions of said agreement. H. Waiver. Neither the waiver by any of the parties hereto of a breach of or a default under any of the provisions of this Agreement, nor the failure of either of the parties, on one or more occasions, to enforce any of the provisions of this Agreement or to exercise any right or privilege hereunder, will thereafter be construed as a waiver of any subsequent breach or default of a similar nature, or as a waiver of any of such provisions, rights or privileges hereunder. Affiliation Agreement with Port Angeles Fire Department Page 8 of 9 I. Inspection. Training Site will permit, on reasonable notice and request, the inspection of clinical and related facilities by agencies charged with responsibility for accreditation of School. Tacoma Community College Port Angeles Fire Deparment BY BY BY BY Kathryn Longfellow Dan McKeen Vice President, College Services Fire Chief DATE DATE Affiliation Agreement with Port Angeles Fire Department Page 9 of 9 po tAN s WASHINGTON, U.S.A. CITY COUNCIL MEMO ])ATE: April 19, 2005 TO: CITY COUNCIL FROM: MARK E. MADSEN, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT SUBJECT: Final approval of phase I ora residential subdivision Reidel 1I - Rook Drive Summary: Consideration of Phase I (Lots 1 - 8 and 25 - 30) of the Reidel II (formerly entitled] Green CrOw) Subdivision has been requested. A public meeting was conducted by the Plauning~ Commission per the Port Angeles Municipal Code folloWing which the Commission forwarded a[ recommendation of approval of the first phase as proposed assuming that the required bonding willl be in place at the time of Council's consideration of the final submittal. Recommendation: Adopt the attached ordinance citing one condition, findings, and conclusions, givingfinal approval to Phase I of the Reidel II subdivision. The action will direct the Mayor to sign the ,final mylar. Background / Analysis: Per a developer's agreement entered into between the City of Port Angeles and Green Crow Properties in August, 2004, following preliminary approval of the 43-lot residential subdivision in the RS-9 Residential Single Family zone (June, 2004), work began on Phase I (Lots 1 - 18 and 25 -30) of the subdivision. Phase I has been submitted for final review at this time with bonding in place that will ensure full compliance with the conditions of preliminary approval and the developer's agreement. The manner in which the conditions of approval have been complied with is outlined in the staff report which is attached to this memorandum. The applicants submitted an engineering estimate for bonding of the uncompleted work per Section 16.08 PAMC which was approved by the City Engineer. However, a bond has not been submitted to date. Per Section 16.08.050(C), the Planning Commission reviewed the Phase I submittal at a public meeting (see minutes excerpt) conducted on March 23, 2005, and concluded that the final plat contains the information required for final consideration, and that, with bonding in place, Phase I should be approved. It is expected that the bonding will be in place by the time of Council's consideration of the issue. A draft ordinance finalizing Phase I of the subdivision with a condition ensuring bonding, and the findings and conclusions adopted by the Planning Commission are attached for your review. A copy ofstaf£s report is also attached for your reference. Staffwill be available for questions. SR Attachments: Draft Ordinance, condition, findings, and conclusions Staffreport, Minutes excerpt G:\CNCLPKTXPLANNING~Reidelcomemo041905.wpd 5(~ 60 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, approving the final of Phase I of the Reidell II Subdivision. WHEREAS, the City Council of the City of Port Angeles has considered the public interest served by the Reidell II subdivision and dedication; and WHEREAS, the City Council finds that, subject to the condition stated in the attached Condition, Findings, and Conclusions, Phase I, Lots 1 - 8 and 25 - 30 of Reidell II subdivision, Parcel A of Boundary Line Adjustment (BLA 01-05A), provides appropriate provisions for the public health, safety and general welfare; and WHEREAS, the City Council finds that the public interest will be served by approval of Phase I of the Reidell II'subdivision and dedication; and WHEREAS, the proponents of Phase I of the Reidell 1I subdivision and dedication have made appropriate provision for public improvements as stated in more detail in the attached Condition, Findings and Conclusions; and WHEREAS, the City of Port Angeles Public Works and Utilities Department has certified that there are adequate means for supplying water and for sewage disposal in the subdivision and dedication; and WHEREAS, Phase I of the final subdivision and the estimate for bonding improvements submitted for approval have been accepted by the City Engineer of the City of Port Angeles; and -1- WHEREAS, the City Council finds that, as conditioned, Phase I of the Reidell II subdivision and dedication conforms to all conditions of the preliminary pla.t approval for Phase I and/or developer's agreement and that said Phase I of the subdivision meets requirements of local and state law in effect at the time of the preliminary plat approval. NOW, THEREFORE, THE CITY COUNCiL OF THE CITY OF PORT ANGELES DO ORDAiN as follows: Section 1. The Condition, Findings, and Conclusions attached hereby are adopted and incorporated herein. Section 2. Phase I of the Reidell II subdivision is hereby approved. The appropriate officers of the City of Port Angeles are hereby authorized to sign Phase I of the final subdivision plat and authorize recording of the document with the Clallam County Auditor. Section 3. Effective Date. This Ordinance shall take effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the __ day of ,2005. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: By Summary 62 Ordinance Attachment CONDITION, FINDINGS AND CONCLUSIONS IN SUPPORT OF PHASE I OF THE REIDEL II SUBDIVISION: Condition: 1. Bonding per the estimate provided by Zenovic and Associates (dated March 16, 2005) to ensure compliance with the conditions of preliminary approval and the developer's agreement between the City of Port Angeles and Green Crow Properties for Phase I of the development, as approved by the City of Port Angeles Engineer, must be in place prior to final of Phase I. Findings: 1. Green Crow Properties submitted a request for final approval of Phase I of the Green Crow Subdivision on March 3, 2005. The property is identified as being Parcel A of Boundary Line Adjustment (BLA 01-05A) for Green Crow Properties. The application also indicates a change in the subdivision name from the Green Crow Subdivision to Reidel II Subdivision. 2. The subject property is identified on the Port Angeles Zoning Map as Single Family Residential (RS-9) which allows a density of up to 4.84 units per acre. Each lot in Phase I of the subdivision will be at least 9,000 square feet in area and is consistent with the approved preliminary plat. 3. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) outlines requirement for the submittal of final plats and sets forth local requirements for the final approval of subdivisions. Section 16.08.070(G) PAMC provides that the Planning Commission shall examine the final plat along with recommendations of reviewing City Departments and shall forward a recommendation thereon to the City Council which shall either approve or disapprove the final plat following a public heating. 4. Chapter 58.17 RCW contains the State's guidelines for the uniform division of land within the State. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision and to determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys and other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, and schools and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 5. The City's low impact development standards for suburban areas were adopted in 2003 with the understanding that subdivisions developed under the reduced standards would not allow for on- street parking. Site development and design for residential lots developed under the low impact development standards need to accommodate resident parking and visitor parking on-site. Signage for "No Parking" on streets will be placed with improvement of the rights-of-way. 63 ReidelllPhaselapprogal April l~ 2005 Page 2 6. The subdivision was preliminarily approved to be developed in three phases. The first phase of the subdivision must be completed within 18 months of the signing of the Development Agreement (dated August 3, 2004) and will expire five years after City Council approval (June 1, 2004) of the preliminary plat. 7. The subject property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive Plan land use map. The purpose of the City's RS-9, Residential Single Family zone is a low density residential zone intended to create and preserve urban single family residential neighborhoods consisting of predominantly single family homes on larger than standard Townsite-size lots. Uses that are compatible with and functionally related to a single family residential environment may be located in this zone. 8. The Port Angeles Public Works and Utilities, Parks, and Fire Departments reviewed the final proposal for Phase I of the subdivision and their comments have been incorporated in the Department's recommendation of approval. Water and sewer installation have been placed and approved for Phase I development. Fire hydrants and an emergency turn around have been developed at the north end of Rook Drive and approved bythe Fire Department. 9. Phase I is served by Rook Road, which is a local access street being dedicated to the City with the subdivision. Sixty (60') feet of right-of-way is required to be dedicated along Rook Drive to Wabash Street for Phase I final approval. A Developer's Agreement entered into on August 3, 2004, between the City of Port Angeles and Green Crow, Inc. for a future phase of the subdivision (Planned Residential Development) may allow for reduced right-of-way widths. A minimum street improvement of 20' with a minimum 4' all weather walkway along one side of the right-of-way is required for the development. Per the applicant's letter of March 3, 2005, the improvements will be made during late spring or early summer of 2005. The need for bonding rather than actual improvement at this point is to allow for the roadbed to settle prior to paving. The applicants have submitted an engineer's estimate in order to bond for this final improvement. The City Engineer has approved a bond for 120% (per the Developer's Agreement) of the estimated completion costs for stormwater, street, and walkqvayimprovements in lieu of actual construction. 10. The site is served by City water, power, sewer, refuse pickup, emergency services, cable and telecommunications. Some PUD service (electric) remains available to the area which will be eliminated with Phase II development of the site. 11. Site development was done per an approved engineered cleadng/grading/stormwater plan prepared by Zenovic and Associates. 12. The Comprehensive Plan requires concurrency at the time of development for streets, water service, sanitary sewer service, and electrical service (Capital Facilities Element Policy A.9) and should require concurrency at the time of development for solid waste collection, stormwater management, telecommunications service, and emergency service (Capital Facilities Element Policy A. 10). The City should not approve any development that will not be served at or greater than a city-wide level of service standard of 9 acres of parks per 1,000 population within six Reide111 Phase I approval April 19, 2005 Page 3 13. Building permits are required for all structures within the subdivision. All local building and Fire Codes will require compliance during construction including residential sprinkler systems. 14. The Port Angeles School District has been notified of the subdivision development to allow planning for needed school facilities and routes. 15. The City's Parks Department is aware of the preliminary subdivision and does not believe that the level of service for the area will be hampered as a result of the development. The City's LOS for neighborhood parks and recreational services is .38 acre for 1,000 population and must be provided within six years from the time of development. Ultimate site development will include a series of walkways and trails through the site with development of a public park in the final subdivision phase. 16. The City's State Environmental PolicyAct (SEPA) Responsible Official issued a Determination of Nonsignificance for the preliminary subdivision on May 6, 2004, satisfying the City's responsibility under the Act. 17. The Planning Commission will forward a recommendation to the City Council who will conduct a public heating on the final plat approval of the subdivision. Reports are advisory to ensure compliance to the City's Comprehensive Plan and to planning standards and specifications adopted by the City. 18. The site was conspicuously posted on March 5, 2005, in accord with Section 16.0.8.070(G) PAMC which prescribes notification for the approval of a final subdivision. N9 written comments have been received to date. Conclusions: A. As conditioned, the proposed final of Phase I of the subdivision is consistent with the Port Angeles Comprehensive Plan, Zoning Code, Subdivision and Environmentally Sensitive Areas Ordinances (Chapters 16.08 and 15.20 PAMC), and Chapter 58.17 RCW of the Washington State Subdivision Act. Development of Phase I is in compliance with the conditions of preliminary approval of the subdivision approved on June 1, 2005. B. Appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school in the preliminary approval and remain in effect. C. Signage educating residents and visitors as to the prohibition of on-street parking will ensure that streets developed to the City' s low impact development standards will remain passabl~ for public safety situations when on-street parking could prevent ease of passage for emergency vehicles and sight distance safety issues. 65 Reide111 Phase 1 apprqval April 19, 2005 Page 4 D. Clearing and grading activities were done under an engineered clearing/grading/stormwater drainage plan to handle existing drainage and future stormwater issues as a result of the subdivision development. E. The preliminary proposal was reviewed with respect to the Comprehensive Plan and was found to be in compliance with the Plan's goals and policies for residential development. F. The public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for the development of new homes within the City of Port Angeles consistent with the State of Washington Growth Management Act. Adopted by the Port Angeles City Council at its meeting of April 19, 2005. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 66 W A S H I N G T O N, U. S.A. '. ECONOMIC & COMMUNITY DEVELOPMENT TO: Planning Commission FROM: Sue Roberds, Assistant Planner DATE: March 23, 2005 RE: Green Crow Subdivision - Phase I Final APPLICANTS: Green Crow Properties OWNER: Same LOCATION: Rook Drive PROPOSAL: Final approval of Phase I (Lots 1 - 8 and 25 - 30) of a 43 lot residential subdivision in the RS-9 Residential Single Family Zone RECOMMENDATION: The Department recommends approval of Phase I of the subject subdivision citing the findings, and conclusions identified in Attachment "A" to this report. (It should also be noted for the record that although the file is entitled "Green Crow" Subdivision, the property owners wish to identify the development as the "Riedel I~" Subdivision. This change is important for filing reasons.) PROPERTY LOCATION AND PROPOSAL: The Riedel II Subdivision is located near the south boundary of the City limits situated between Mt. Angeles Road on the west and White's Creek on the east. Access to the site is from Mt. Angeles Road to Rook Drive, which is the interior plat access street. The site is located in the RS-9 Residential Single Family Zone. The current proposal is to finalize Phase I of the subdivision which consists of Lots 1 - 8 and Lots 25 - 30. ENVIRONMENTAL REVIEW: A Determination of Non-Significance was issued for the proposal on May 6, 2004, which satisfied the City's responsibility under the State Environmental Policy Act (SEPA). 67 Riedel li Subdivision - Phase I Final March 23, 2005 Page 2 PUBLIC NOTICE: Per Section 16.08.050(C) PAMC, the property was conspicuously posted by the applicant's representative and information regarding the Planning Commission's public, meeting and the City Council's public hearing in consideration of Phase I of the final subdivision was mailed to surrounding property owners on March 3, 2005. Public notice appeared in the Peninsula Daily News on March 6, 2005. DEPARTMENTAL REVIEW: The conditions of preliminary approval are listed as follows with analysis provided following each item as to how the issues have been addressed explained in bold. Conditions of Preliminary Approval: 1. Sixty (60') foot of right-of-way shall be dedicated extending Rook Drive to Wabash Street. At minimum, an improved surface along Rook Drive to a final width of 20' with a ditch and 4' all weather surface walkway shall be developed per the City's low impact development standards. Wabash Street shall meet, at minimum, the gravel street standard fi:om the north boundary of the plat. Its full paved improvements shall be subject to bonding at final plat. Due to the limitation of street width, streets and cul-de-sacs within the subdivision must be posted for "no parking" as required per the City's low impact development standards. In lieu of the required walkway along Mt. Angeles Road, a 4' all weather surface walkway linking Mt. Angeles Road and Campbell Avenue along internal street rights-of-way and through a public park shall be improved and dedicated to the City. Sixty (60') feet of right-of-way is required to be dedicated along Rook Drive to Wabash Street during preliminary approval. Although some discussion may occur during the future proposed Planned Residential Development phase allowing a reduced right-of-way width, per the Developer's Agreement entered into on August 3, 2004, between the City of Port Angeles and Omen Crow Inc., the subject phase I development will require 60' rights- of.way. A minimum of 20' of improved right.of-way with a minimum 4' all weather walkway along one side of the right-of.way is required. The applicants have submitted an engineer's estimate in order to bond for final mad improvement per Section 16.08 of the Port Angeles Municipal Code. Per the applicant's letter of March 3, 2005, the improvements will be made during late spring or early summer of 2005. The need for bonding rather than actual improvement at this point is to allow for the roadbed to settle prior to paving. The engineer's estimate has been reviewed by the City Engineer and is acceptable per Section 16.08 PAMC. 2. Fire hydrants shall be placed and spaced as required by the City's Fire Department to a maximum 1000' of separation distance. 68 Riedel II Subdivision - Phase 1 Final March 23, 2005 Page 3 Fire hydrants have been placed, inspected, and approved as required by the City's Fire Department for Phase I. 3. Electric utility service to the subdivision shall be underground and the utility trench will be made available for other utilities, i.e., telephone and telecable. Electric utility requirements will be addressed after the preliminaryplat is approved and when required data is provided: load calculations, meter locations, and utility routes will be the driving factors to how electrical service will serve the lots. Utility service has been installed as required and the conduit for utilities that are not ready for installation has been placed. The Public Works and Utilities Department has inspected and approved the construction thus far. 4. Prior to final plat approval, an 8 inch water service shall be extended looping the service at Wabash Street disconnecting PUD service to the area. Construction shall be as required by the Public Works and Utilities Department. This requirement was suspended by the City's Public Works and Utilities Department (letter of February 1, 2005) for Phase I pending further review of utility needs and issues in the area. 5. Storm drainage/detention/manholes are to be within city right-of-way or a 20' dedicated utility easement. Detention shall be shown and calculations, treatment, and erosion control plan maintenance covenant shall be provided. This condition has been met and approved by the Engineering Division of the City's Public Works and Utilities Department. Storm drainage facilities are included in the bonding accepted by the City. A draft maintenance agreement has been submitted and is part of the final approval of Phase I. 6. An 8" sanitary sewer main shall be constructed within dedicated City right-of-way or within a 20' dedicated utility easement where placement of the utility will be offset 5' ofcenterline. Side sewer lateral connections are to be 6" PVC within City right-of-way. Pressure treated posts (4" x 4") shall be placed at each end of lateral, marked "s/s" and buried to a depth indicated on the post. This condition has been met and approved by the Engineering Division of the City's Public Works and Utilities Department. 7. Stormwater improvement plans shall be submitted for approval per the City's Urban Services Standards and Guidelines and installed prior to final plat approval. Installation may be phased with the three phases proposed for final approval as proposed in the March 4, 2004, application. 69 Riedel 1I Subdivision - Phase I Final March 23, 2005 * Page 4 Stormwater improvement plans were prepared by a licensed engineering firm and approved by the City's Engineering Division of the Public Works and Utiliti.es Bepartment, Improvements have been partially installed; however, Improvements will not be completed prior to final of the first phase. A bond will be accepted for completion of the system during the summer months when weather will permit development with less disruption to the existing hardened surface. Stormwater is being contained within the site and has developed natural channels that will adequately function to contain on-site drainage until such time as final improvements are completed. 8. Building setbacks shall be identified on the final plat. Address numbers provided by the City's Building Division shall be placed on the lots. Building envelopes and setbacks have been identified for each lot. Addresses shall be identified on the final mylar as: Lots 1 - 8 shall be 1302,1304,1306,1308, 1310,1312,1314, and 1316 respectively with Lots 25 through 30 being 1311,. 1309, 1307, 1305, 1303, and 1301 respectively. 9. A neighborhood play area proposed for development with the adjacent (north) parcel shall be made available to residents of the subdivision. Completion of the public neighborhood park/play area is not required for Phase I approval. The required walking path between Mt. Angeles Road/Rook DrivelCampbail Avenue in lieu of a walkway along Ut. Angeles Road must be bonded for Phase I but the improvement may be delayed until September 1, 2005, per the August 3, 2004, developer's agreement which supercedes preliminary conditions of approval of the subdivision. The park/play area will be completed with development of the Planned Residential Development (PRD) component of the planned development and must be installed at the time of final of Phase III of the Reidel II Subdivision or the proposed Planned Residential Development (PRD), whichever occurs first. 10. All conditions of Wetland Permit WP 04-01 shall be met prior to final plat approval or development through the area identified as a wetland or its buffer. The wetland has been field verified and delineated. The applicant has proposed to relocate a portion of the east wetland area to the west portion of the wetland upon development of the open space and park area. Relocation of the wetland was approved per Wetland Permit WP 04-01 but is not part of the Phase I development. The applicant is proposing to revise Wetland Permit WP 04-01, which requires approval by the City. SR Attachments: "A" ,"~di~,.~ "B" Submitted survey 70 72 LEGEND SHEET 2 OF ~ I 73 7uRv[Y SOT~$ PROPERTY DESCRIPT!OS (PROM TITLE RE~OR~) ...... ~ .......... .DECLA~A 710N AND DEDIGA T!ON 74 Planning Commission Minutes March 23, 2005 PUBLIC MEETING: FINAL REVIEW FOR APPROVAL OF PHASE I (LOTS 1 - 8 AND 25 - 30} OF THE REIDEL II SUBDIVISION {Previously called the Green Crow Subdivision}: A 43-unit subdivision in the RS-9 Residential Single Family zone. Assistant Planner Sue Roberds reviewed the Department's report recommending approval of Phase I (Lots 1 - 18 and 25 - 30) of the Green Crow preliminary subdivision with conditions and answered questions from the Commission. She noted that the title of the subdivision has been changed to Reidel I1. Planning Manager Brad Collins clarified that a street surface under standard development requirements is 34' wide (two 9' drive lanes and two 8' parking areas) where low impact development standard construction allows for a wider street surface (24') but no on-street parking. Commissioner Following discussion as to the background of the adoption of low impact development standards, it was decided that this should be an issue for detailed discussion at a later date. Commissioner Wharton questioned how site development will affect the wetland area. Manager Collins responded that a wetland permit has been approved with conditions regarding development around the area and within its buffer. The applicant has asked to enhance the western portion of the wetland buffer area in order to mitigate impacts to the eastern portion of the wetland where the roadway is located. Staff and the applicants are currently working on an amendment to the wetland permit to address issues that have become apparent since initial development began on the site. Commissioner Wharton moved to recommend that the City Council approve phase I of the Reidell II subdivision with the following findings and conclusions: Findings: 1. Green Crow Properties submitted a request for final approval of Phase I of the Green Crow Subdivision on March 3, 2005. The property is identified as being Parcel A of Boundary Line Adjustment (BLA 01-05A) for Green Crow Properties. The application also indicates a change in the subdivision name from the Green Crow Subdivision to Reidel II Subdivision. 2. The subject property is identified on the Port Angeles Zoning Map as Single Family Residential (RS-9) which allows a density of up to 4.84 units per acre. Each lot in Phase I of the subdivision will be at least 9,000 square feet in area and is consistent with the approved preliminary plat. 3. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) outlines requirement for the submittal of final plats and sets forth local requirements for the final approval of subdivisions. Section 16.08.070(G) PAMC provides that the Planning Commiss, ion shall examine the final plat along with recommendations of reviewing City Departments and shall forward a recommendation thereon to the City Council which shall either approve or disapprove the final plat following a public hearing. Planning Commission Minutes March 25, 2005 Page $ ~ 4. Chapter 58.17 RCW contains the State's guidelines for the uniform division of land within the State. Section 58.17.110 requires a city to inquire into the public ,use and interest proposed to be served by the establishment ora subdivision and to determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys and other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, and sc. hools and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 5. The City's low impact development standards for suburban areas were adopted in 2003 with the understanding that subdivisions developed under the reduced standards would not allow for on-street parking. Site development and design for residential lots developed under the low impact development standards need to accommodate resident parking and visitor parking on-site. Signage for "No Parking" on streets will be placed with improvement of the rights- of-way. 6. The subdivision was preliminarily approved to be developed in three phases. The first phase of the subdivision must be completed within 18 months of the signing of the Development Agreement (dated August 3, 2004) and will expire five years after City Council approval (June 1, 2004) of the preliminary plat. 7. The subject property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive Plan land use map. The purpose of the City's RS-9, Residential Single Family zone is a low density residential zone intended to create and preserve urban single family residential neighborhoods consisting of predominantly single family homes on larger than standard Townsite-size lots. Uses that are compatible with and functionally related to a single family residential environment may be located in this zone. 8. The Port Angeles Public Works and Utilities, Parks, and Fire Departments reviewed the final proposal for Phase I of the subdivision and their comments have been incorporated in the Department's recommendation of approval. Water and sewer installation have been placed and approved for Phase I development. Fire hydrants and an emergency turn around have been developed at the north end of Rook Drive and approved by the Fire Department. 9. Phase I is served by Rook Road, which is a local access street being dedicated to the City with the subdivision. Sixty (60') feet of right-of-way is required to be dedicated along Rook Drive to Wabash Street for Phase I final approval. A Developer's Agreement entered into on August 3, 2004, between the City of Port Angeles and Green Crow, Inc. for a future phase of the subdivision (Planned Residential Development) may allow for reduced right-of-way widths. A minimum street improvement of 20' with a minimum 4' all weather walkway along one side of the right-of-way is required for the development. Per the applicant's letter of March 3, 2005, the improvements will be made during late spring or early summer of 2005. The need for bonding rather than actual improvement at this point is to allow for the 76 Planning Commissio~n Minutes March 23, 2005 Page 4 roadbed to settle prior to paving. The applicants have submitted an engineer's estimate in order to bond for this final improvement. The City Engineer has approved a bond for 120% (per the Developer's Agreement) of the estimated completion costs for stormwater, street, and walkway improvements in lieu of actual construction. 10. The site is served by City water, power, sewer, refuse pickup, emergency services, cable and telecommunications. Some PUD service (electric) remains available to the area which will be eliminated with Phase II development of the site. 11. Site development was done per an approved engineered clearing/grading/st°rmwater plan prepared by Zenovic and Associates. 12. The Comprehensive Plan requires concurrency at the time of development for streets, water service, sanitary sewer service, and electrical service (Capital Facilities Element Policy A.9) and should require concurrency at the time of development for solid waste collection, stormwater management, telecommunications service, and emergency service (Capital Facilities Element Policy A. 10). The City should not approve any development that will not be served at or greater than a city-wide level of service standard of 9 acres of parks per 1,000 population within six years from the time of development (Capital Facilities Element Policy A. 11). 13. Building permits are required for all structures within the subdivision. All local building and Fire Codes will require compliance during construction including residential sprinkler systems. 14. The Port Angeles School District has been notified of the subdivision development to allow planning for needed school facilities and routes. 15. The City's Parks Department is aware of the preliminary subdivision and does not believe that the level of service for the area will be hampered as a result of the development. The City's LOS for neighborhood parks and recreational services is .38 acre for 1,000 population and must be provided within six years from the time of development. Ultimate site development will include a series of walkways and trails through the site with development of a public park in the final subdivision phase. 16. The City's State Environmental Policy Act (SEPA) Responsible Official issued a Determination of Nonsignificance for the preliminary subdivision on May 6, 2004, satisfying the City's responsibility under the Act. 17. The Planning Commission will forward a recommendation to the City Council who will conduct a public hearing on the final plat approval of the subdivision. Reports are advisory to ensure compliance to the City's Comprehensive Plan and to planning standards and specifications adopted by the City. Planning Commission Minutes March 23, 2005 18. The site was conspicuously posted on March 5, 2005, in accord with Section 16.08.070(G) PAMC which prescribes notification for the approval of a final subdivisiQn. No written comments have been received to date. Conclusions: A. As conditioned, the proposed final of Phase I of the subdivision is consistent with the Port Angeles Comprehensive Plan, Zoning Code, Subdivision and Environmentally Sensitive Areas Ordinances (Chapters 16.08 and 15.20 PAMC), and Chapter 58.17 RCW of the Washington State Subdivision Act. Development of Phase I is in compliance with the conditions of preliminary approval of the subdivision approved on June 1, 2005. B. Appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school in the preliminary approval and remain in effect. C. Signage educating residents and visitors as to the prohibition of on-street parking will ensure that streets developed to the City's low impact development standards will remain passable for public safety situations when on-street parking could prevent ease of passage for emergency vehicles and sight distance safety issues. D. Cleating and grading activities were done under an engineered clearing/grading/stormwater drainage plan to handle existing drainage and future stormwater issues as a result of the subdivision development. E. The preliminary proposal was reviewed with respect to the Comprehensive Plan and was found to be in compliance with the Plan's goals and policies for residential development. F. The public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for the development of new homes within the City of Port Angeles consistent with the State of Washington Growth Management Act. Commissioner Kalish seconded the motion, which passed 7 - 0. pORTANGELES: : WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: April 19, 2005 To: CitY COUNCIL FROM: Mark Madsen, Economic & Community Development Director ~_~ SUBJECT: Eclipse Annexation Summary: The City of Port Angeles has received a valid petition from property owners in the Western Urban Growth Area (WUGA) south of US 101. The petition was certified as sufficient by the County Assessor on April 11, 2005. A public hearing on the petition is the next step in the annexation process. Since Clallam County has reinstituted a Boundary Review Board (BRB), the City Council cannot publish an Ordinance effecting an annexation until the BRB has ruled favorably. Recommendation: Conduct a public hearing on the proposed Eclipse Annexation as petitioned and continue the hearing to the May 2, 2005, City Council meeting. Background/Analysis: RCW 35A. 14 sets out the process and requirements for annexation by Code Cities such as the City of Port Angeles. The petitioners and the City have completed the first few steps in the process and now have a petition certified as sufficient by the County Assessor. A public hearing on the annexation petition has been scheduled and public notification provided. There are no statutory requirements concerning the actual hearing, other than to give proponents and opponents an opportunity to speak. Following the close of the public hearing on May 2, 2005, the City Council may adopt an ordinance approving annexation, subject to a favorable ruling by the BRB since the BRB has accepted review of the petition. Once the BRB has ruled favorably, the Mayor may then sign the ordinance and it will be published. The Eclipse Annexation contains 346.77 acres, 56 properties, $7,134,625 in total assessed property valuation. Over eighty-five percent (85.6%) of the property owners, by property assessed valuation have signed the petition. The boundaries of the petition include the entire western UGA south of the US 101 right-of-way. The area represents a logical service area boundary, and obtaining urban services from the City to facilitate urban development is a primary reason for the annexation. The City of Port Angeles and Clallam County have signed an interlocal agreement supporting the proposed annexation and recognizing phased annexation of adjacent UGA areas. The support of the City and the County for the annexation and the provision of urban services facilitates economic development in the Eclipse industrial area and construction of the PA Hardwood Mill. The petition accepts the pro rata share of the City's existing bonded indebtedness and zoning most similar to the County's zoning per the.~ tg,v's Comprehensive Plan policies. Accordingly, CC Memo Eclipse Annexation April 19, 2005 Page 2 SEPA review is not required for the City to approve the proposed Eclipse Annexation as petitioned. Since the provision of urban services has been the primary focus of the petitioners, Public Works and Utilities Director Glenn Cutler has served as the staff lead on the proposal. Attachments Certification for Annexation Petition Signatures Maps of Annexation Area and Zoning Notice of Intention to Annex for Boundary Review Board MM:bc G:\CNCLPKTXPLANN1NGL2005 agendaitems\041905B.wpd 80 CERTIFICATION FOR ANNEXATION PETITION SIGNATURES Direct, (60%) Petition Method (RCW 35A.14.120) Date: April 12, 2005 CiTY OF PORT ANGELES ~..~ept. ~f c~mmunity DeveIopment TO: Mark Madsen, Economic & Community Development Director I, Linda Owings-Rosenburgh, Assessor of Clallam County, State of Washingtons do hereby certify that signatures represented appear to be those of property owners, as defined by RCW 35A. 01.040(4) and (9)(a) through (d), on the petitions(s) for Annexation submitted for: Annexation #ANX05-01-- West UGA Annexation Said names represent the owners of at least 60% of the assessed value (as shown in the records on file in the Office of the Clallam County Assessor) of the properties in the area of the annexation as required by RCW 35A. 14.120, and that the Pet/tion meets the requirements for legal description, maps and information as required by RCW 35A.14.120. The determination of sufficiency was begun on April 11, 2005 The terminal date is (same as above), Witness my hand this 12~h day of April, 2005 ]~ind~ O~ings-Ros~bu~g~ Clallam County Assessor 81 82 Notice of Intention - Annexation ' To The Boundary Review Board of Clallam County RCW 36.93.090 and .130 As required by, and pursuant to, RCW 36.93.090 and 130, the undersigned hereby g~ve to the Boundary Review Board o£ Clallam County this notice that there has been proposed an action to change the boundary o£the City o£Port Angeles by mmexSng property into the City. For the purpose giving the required notice, the undersigned provide the £ollowing ir~ormation: (1) The nature of the action sought: The proposed action is the annexation o£property into the City of Port Angeles. The property is included in the Urban Growth Area of the City. (2) A brief statement of the reasons for the proposed action: Annexation has been requested by owners o£property in the area to be annexed. They seek annexation so they can obtain the benefits o£the utilities that can be provided only by the City, city services, lower rates and other advantages that can be obta/ned only by armexafion. (3) Attached hereto as Exhibit A is a legal description o£the boundaries proposed to be created and changed. (4) Attached hereto as Exhibit B is a County assessor's map on which the boundaries proposed to be created and changed are designated. Dated this 10 day o£January, 2005. and The City of Port Angeles Michael Quim¥Cr~ty Manager 87 Exhibit A - Legal Description of Area to be Annexed Westen~ UGA .AnmeXation Legal Description Sonth of US 101 from 01d Joe Doyle Rd west to Reddick Rd (extended) Area l A portion of the south ha]f of Section 9, Township 30 North, Rm~gc 6 West of thc WiI]ame~e Mc~rdian, Clallam CounW, Waslrn~on, described as follows: Be~m~g at fl~e flxtersection of the west mar~ of Valley Street and the south maria ofU. S. Highway I 0I; thence west along said south mm'~ to the east mar~n of Doyle Road; thence nm%erly along said east margin, mad a prolongation/hereo~ to the no~lh mar~n of U.S. Highway I 01 and the/ina/ts of the Ci~ of Po~t ~getes; thence east along said no~h m~gin and said lin~ts to the west m~g~ of Valley Street; thence somherly to the Point of Be~m~ing. Containing 19.05 acres more or less. ~'ea 2 A potion of the sou~ ha~ of Section 8 and the sou~ half of Section 9, To~msMp 30 No~, R~ge 6 West of the Willame~e Mefidi~ Clall~ Count, Waslfin~on, described as follows: Be~m~g at the exist~g western limits of~e Ci~ ofPo~ ~geles at ~e Mtersection office west mar~n of Euclid Avenue ~d ~e south m~ of U.S. ~ghway 101; thence westerly along smd soufl~ mar~n to the Urb~ ~e~h ~-ea bonnd~, ~ said bound~ is c~ently delflaeated as of Janus, 2005; fl~ence westerly along smd bound~ to ~e no~h m~g~ of U.S. ~way 101; thence eas~ along said nomh mar~n to the east m~ of Be~ Road m~d ~e exis~g lhn]ts of the CiW ofPo~ ~geles; thence easterly along said existfl~g ~ts ~d said nox~n mar~ of U.S. Highway 101 to fl~e west m~ of Euclid Avenue; ~enee sou~erly along smd exist~g ~its to ~e Po~t of Being. Conta~ng 358.50 acres more or less. 88 F pORTANGELEs ,,, W AS H I N G T O N,i U.S.A. CITY COUNCIL MEMO DATE: APRIL 19, 2005 To: CITY COUNCIL FROM: MICHAEL QUINN, CITY MANAGER SUBJECT: 2005 COMMUNITY WORK PLAN Summary: At the 3/29/05 Special meeting of the City Council, the 2005 Corrmqunity Work Plan was reviewed in terms of projects and priorities. This review is still on-going and the Council will continue with the goals for Quality Municipal Services, Community Development, Economi Development, Community Livability, and Community Relations. Recommendation: Review and adjust the project listing and priorities, as necessary. Background / Analysis: The attached work plan is intended to capture the specific changes discussed at the last review session with regard to the objectives and projects. The strikeout for deletions and the bold for additions has been added. There were additional comments by the Council in a more generalized opinion that have not yet been incorporated into the document. As an example, there were comments that we need to provide the people more of what they really want. There were other comments that we should consider, for example, the addition or incorporation of a Public Information position for the City. These comments have not been incorporated into the document. It is suggested that we continue this comprehensive review at the meeting. As an additional reference, I have attached the last review session from 7/22/04 which was related to these same general goals, objectives and project descriptions. 89 90 CITY OF PORT ANGELES VISION STATEMENT COUNCIL GOALS - OBJECTIVES AND DEPARTMENTAL PROGRAMS / PROJECTS 2005'- OUR COMMUNITY WORKPLAN VISION STATEMENT: To enhance the quality of life in Port Angeles, we envision a City that protects its citizens and provides services for their well-being; that promotes a healthy economy and responsible stewardship of our natural beauty; that respects and encourages diversity; and that engages our citizens as partners in making Port Angeles a great place to live, work and play. GOAL: FINANCIAL STABILITY Provide consistent and quali~y municipal services through the adequacy, utilization, and development of financial resources that maximize return on investment, leverage of outside sources, and equity for local taxpayers. * Update and improve long-range financial projections, data analysis, and trend profiles to facilitate strategic forecasting. * Minimize diminishing operating reserves and maintain fund balances at prescribed policy levels. * Minimize potential tax, fee, and utility rate increases while reviewing staff and operations to maximize effectiveness, 9-1- * Pursue outside grants, and loans, and funding partnerships whenever feasible. * Resolve litigation and minimize financial impact on the City through a pro-active risk management strategy. " * Increase efficiencies through support efforts to decrease the negative impacts of state imposed mandates and program responsibilities. * Minimize jail costs without reducing public safety through financial, sentencing, and incarceration review and alternatives. * Diversify revenue sources to the greatest extent possible. * Review privatizatiou, technology enhancements, and other methods of cost-effective alternative service delivery. 1. E,,,~,u,,,~ ,,l,~,~,.,c,~,t,il,~., of a ~,uo,,~o ·--,.~,o,,,m,~. prograni.( move to Community Relations) 4.# Finalize the Financing Plan and any Bond Options for the William Shore Memorial Pool Project. §,,,.,~ ,..,~,,,,~,~. ~,~j~,.,.~ move to Quality Municipal Services) 6 Increase revenues at the Firearms Range. 7.# Implement utility fee based charges for Ambulance Transport in Medic One service, 8.# Develop a long-term strategy for financing replacement of the Ladder Truck. 9.# Issue Refunding Bonds for the 1995 Electric & GO Bonds. 10. Evaluate the Cemetery End~,~.,~l, · ~,.,~. m terms of alternative service delivery options. GOAL: INTERGOVERNMENTAL RELATIONS aromote communications, legislative influence, and agency cooperation with all pubHc entities on the North Olympic Peninsula, as well as State, Federal, and Tribal agencies which impact our community and environment. Interact with other public agencies and their staffs in a productive, professional, and participatory process that enables cooperation, fiscal economy, and effective results which serve our community. , * Coordinate major capital projects, financial impacts and resources, and strategic goals to promote a commonly shared vision for future benefits to our community and region. * Strengthen partnerships and communications through joint strategy and planning sessions with other local agencies and community stakeholders. 1 .# Develop a Revenue-Sharing & Service Transition Agreement with Clallam County covering the Urban Growth Area (UGA). 2.# Serve as the Host Community for the 10th Year Anniversary visit of our Sister City delegation from Mutsu, Japan. 3.# Implement a Service and Automatic Aid Agreement with Fire District #2 for the western UGA. 4.# Implement the Solid Waste Transfer Station Agreement with Clallam County. 5. Coordinate with the Lower Elwha Klallam Tribe for support services to the Canoe Paddle Journey. 8.# F4mtfize Evaluate the lease transfers on Ediz Hook concerning the A-frame and related uplands between the Port and the City. 9.# Develop options for joint evidence storage and processing with the Sherift's Office. 10. Implement functional consolidation of EMS drills with Fire District #2. 11.# Coordinate plans with Clallam County and the Chamber of Commerce to add a Covered Arena to the Fairgrounds at Lincoln Park. 12.~ Coordinate support for the Hurricane R/dge Public Development Authority application to the National Park Service for concession services. 14. Complete the ICMA/BIGG exchanges with Berau, Indonesia sponsored through USAID. GOAL: QUALITY MUNICIPAL SERVICES Organize and provide municipa( services that are oriented toward meeting the needs of our citizens, effectively utilizing available resources, and achieving improvements in our community's ?uality of life. * Assure that community support services are provided, within available resources, to aid those segments of our community most in need such as the elderly, disabled, children, and others needing assistance. * Strategically plan municipal services to maximize their efficiency and effectiveness. * Update, modify, and enfome local regulations and codes which reduce nuisances, improve permit processing, and orients regulations in a more user-friendly direction. * Protect and preserve the community's quality of life through public safety services conducted with the highest level of professionalism and integrity. * Assure that the ~ommunity is served by safe and effective utility and transportation infrastructure. * Provide programs, facilities, and services which enhance recreational, cultural, and social opportunities for enjoyment by the community. A. General Services: 1. Evaluate an integrated records management system for the Fire Department. 2. Develop a Downtown Building Fire Risk Analysis that addresses community fire/ems risks. 3.# Evaluate the need of acquiring property adjacent to the WWTP for future expansion. 4. Provide core network services to select employees to access work records off-site. 5.# Update the Comprehensive Plan for Parks, Open Space and Facilities. 6. Develop an Integrated Records System for the Fire Department. 7. Analyze performance of the Laser Fiche Records Management System. 8. Initiate an O & M Plan for the new Water Treatment facility. 9. Determine the feasability of a parmership with the Downtown Association to fund a COPS position for law enforcement. 10. Facilitate a shore-based Water Rescue Capability Program. 11. Update Fire Dept. strategic plans for emergency management and resource deployment. 12. Assess the proposed benefits of the consolidation and reorganization of Economic Development and Community Development. 13. Assess the proposed benefits of the consolidation and reorganization of Parks & Recreation and Public Works & Utilities. 14. Update the Critical Areas Ordinance. B. Infrastructure Maintenance: 1. Develop bid specifications for replacement of the ladder truck. 2.# Replace the Fairmount Pump Station with WUGA utility expansion. 3. Repair the Peabody Heights Weir Facility. 4. Renovate the athletic fields at Shane Park in accurdance with a new CFP funding plan. 5.# Manage construction of the design-build Transfer Station Project as the landfill closes. 6. Manage construction of the Water Treatment Facility Project as part of EREFRA. 9,t 7.# Finalize the CSO Reduction Plan with State DOE. 8. Complete the double chip-seal of certain city streets dbwntown and between Front & First. 9. Design and construct Stormwater Improvements in vicinity of Landfill. 10. Design and construct facility expansion at the Senior Center for lounge and computer space. 1 I. Renovate Erickson Park restrooms. 12. Seal and paint the Tennis Courts at Erickson, Shane, and Elks Parks. 13. Renovate Elks Park with playfield improvements. 14. Repair City Pier through dredging, piling replacement and related improvements. 15. Manage the contract to replace the Welcome Sign at the east corridor entrance. 16. Replace the radio consoles for the PenCom emergency Communications Center. GOAL: EMPLOYEE EXCELLENCE Expand programs and policies that enhance the work environment, stimulate performance, and promote customer service to assure the provision of quality municipal services! and prepare our employees for the future challenges in municipal government. * Conti,lu¢ Provide leadership training and development for employees to assure that the City hires and retains the best workforce possible. * Incorporate Customer Commitment and Employee Values into the workplace. * Maintain employee incentive programs to encourage creativity and increase morale. * Integrate employees and work divisions with cohesive teamwork and organization. * Emphasize service to the customer with a "can-do" attitude that concentrates efforts toward pro-active results. * Develop employee training to provide a viable succession strategy for our leadership msitions. 1 .# Update the City's Personnel Policy / Procedure Manual. 2.~ Institute a program for employee recommendations to enhance organizational performance. 3.8 Update the Fire Department's Standard Operating Guidelines. 4 ............ '- ....... ' ......." .... '" ......... '- - -~ .... ~ '-' ............... (mo Financial Services) 5.# Conduct a salary/benefit review for supervisory/management positions. 6# Recognize employee achievements and special awards at Council meetings. GOAL: COMMUNITY DEVELOPMENT Develop policies and promote implementation measures that enact our Comprehensive Plan preserve the character of our community, and provide the necessary public, facilities ant infrastructure consistent with our vision for the future. * Monitor efforts and impacts associated with utility legislation, financing, and operations. * Maintain, replace, expand, and improve necessary public facilities and infrastructure to serve and protect the community's needs within available resources of the Capital Facilities Plan. * Review and evaluate the feasibility and cost/benefits of fiber optic expansion, or other technological source, to provide broadband services and other advanced technical, communication, and information services to the community. * Update and prepare comprehensive plans and strategies to guide our future capacity, quality, design, and capitalization of public facilities and infrastructure. * Comply with intergovernmental regulations and goals that impact our provision and operation of public utilities. * Develop a property management plan for all land and facilities which provides an inventory and information suitable for pro-active decision making. * Evaluate the options and impacts of expanding the UGA and corresponding annexation plan. * Establish a regular maintenance program for City facilities with a comprehensive assessment and replacement analysis completed on a periodic basis. * Promote citizen & business involvement and responsibility in neighborhood maintenance, safety and improvement programs. 1. Complete the design of the Port Angeles Fine Arts Center (PAFAC) "Front Yard" Plan. 2. Develop a design for re-landscaping traffic islands on the east entrance from Hwy 101. 3. Accomplish Phase I improvements to Elks Park. 4.// Reevaluate the requirement~ of the SE reservoir for the high zone system with the cooperation of Clallam PUD. 5. Design the Underground support for the Laurel Street sidewalk from Railroad to First. 6.// Construct a revetment wall to stabilize the sea bluffat the Landfill. 7.// Construct improvements to the sewer and storm systems in the vicinity of Campbell and Park avenues as part of the New Improvements for Community Enhancement (NICE) Neighborhoods Program. 8. Extend the electrical service to unserved area by the Airport. 96 9,# Submit application to Cl'allam County for expansion of the western UGA. ' 10.# Finalize design and award construction for the Eighth Street Bridges Replacerneht. 11. Assist the community in development of an outdoor Skate Park. .. 12. Transfer and assign the DNR lease on the Rayonier Outfall to the City. 13. Propose a capital maintenance repair to the State DOT for the failing area oft-Itghway 101 just west of Peabody Street. GOAL: ECONOMIC DEVELOPMENT gtimulate the community's economy through a combination of policies and programs which diversify the economic base, support the community and resource-based activities, provide adequate infrastructure and support, promote the opportunities for high technology and innovative applications for our business and industrial base, an d establish the community'sprominence as the service and activity center of the North Olympic t'eninsula. * Recommend and implement economic development strategies and projects, as,well as informational reports on local economic activity. * Collaborate with other agencies to promote a timely cleanup and redevelopmen.t of the Rayonier site that serves the best interests of the corporation and the community. * Cooperate with the Port of Port Angeles to stimulate investment and development of all Port property within the Port Angeles jurisdiction. * Support efforts ofthe Economic Development Cotmcil, Port Angeles Downtown Association, Chamber of Commerce, Visitor and Conventions Bureau, and other community agencies to create a positive business climate that stimulates private investment. * Promote tourism and establish linkages with Victoria, B.C., Puget Sound cities, and other Caseadia area communities to enhance economic opportunities, * Revitalize the downtown core and create an economic partnership with local business that encourages economic vitality, encourages pedesthan interaction, and incorporates the objectives of the "Main Street" model. * Explore opportunities to support and promote the economic diversification of our community, especially in the areas of advanced technology, marine industrial, telecommunications, and other potential businesses that can expand our local economy. * Promote participation in public/private partnerships in order to leverage opportunities for outside capital investment, consolidate resources, and seek creative financing. 1 .# Commence construction of the International Gateway Project. 2.# Secure a lease commitment from the Chamber of Commerce for relocation to the Gateway 97 Visitor Center. 3.# Design the parking facility associated with the International Gateway Project. 4. Formulate a development vision for the Rayonier site in cooperation With the owner and stakeholders in the community. 5.# Pursue options for development with the Port for the Oak Street site. 6. Design the final, phase improvements for the Downtown Water Main and Sidewalk Replacement project. 7. Apply for outside funding assistance on the International Waterfront Promenade, 8.# Facilitate efforts with other public and private stakeholders to formulate an improved waterfront yision and harbor management plan. 9. Coordinate with the LEKT on development of the "Elwha Landing" project.. 10. Renegotiate the parking lease contract with DSHS 11. Explore the feasability of a Conference Center devel0ping downtown. 12. Design options to widen approaches to the Lauridsen Blvd. Bridge. GOAL: COMMUNITY LIVABILITY Protect, preserve and enhance the quality of living within our community which fosters commitment toward excellence in environmental, cuHural, social, and physical benefits to our citizens. * Promote responsible efforts of forest management, fish preservation, and other programs that preserve, protect, and balance our community's livability with our natural environment while stimulating economic activity and family wage jobs. * Research and adopt as necessary new ordinances that improve community aesthetics and welfare through responsible enforcement and regulations as well as heightened community awareness. * Acknowledge citizens and businesses for civic contributions, community improvements, and public service in all forms of community participation. * Promote our annual clean-up and recycling events through improved results and increased participation. * Rehabilitate neighborhoods through improvements to infrastructure, development of maintenance programs, and enhancing neighborhood aesthetics. 1, Develop an Alarm Ordinance to deal with the incidence of false alarms. 2, Develop a comprehensive Brake Ordinance to lessen noise impacts. 9/!_ 3.# Adopt a development agreement to fluoridate the City's water system. , 4. Support property acquisition for Valley Creek restoration. 5.# Incorporate the neighborhood planning process into our Comprehensiye PI~m strategy. 6. Develop a route for the westward expansion of the Olympic Discovery Trail through Port Angeles. 7.# Update the City'{ codes on Nuisance Enforcement. 8. Host a North Olympics Senior Games event. 9. Implement Rad Kids Child Safety Program in the community. 10. Install security cameras at designated community sites. 11.# Develop a proposal for a county-wide Diversity and Human Rights program to replace the City's Mu]fi-Cultural Task Force. 12.# Consolidate public.signage downtown to be more aesthetic and informative. GOAL: COMMUNITY RELATIONS Enhance citizen - government communication in order to promote a more responsive and accountable municipal organization which functions with understanding and support for its constituency. * Improve the government access progranuning and information available on Channel 21 to promote topics of interest, information, and welfare to the community. * Strengthen community participation and interaction in local government affairs. * Develop performance measures to gauge the effectiveness of municipal services and customer satisfaction. * Utilize technology to improve informational exchange and communications between the City and our customers. 1 .# Increase public programming on Channel 21. 2.# Evaluate the installation of public access equipment to broadcast public meetings. 3.# Evaluate City services through a User Satisfaction Survey. 4.# Expand on-line registration for recreation programs and other customer applications. 5. Post the 2005 Community Survey by Police to the City's web-site. 6.# Produce informational videos on City finances, e-government applications and other public informational topics. C:~Documents and SettingshMquinn~Viy Docun~nts~2005 Council Goals & Department Work Plan.dar CC mtg 3/22/05 99 -9- 100 City Council Special Meeting "Brainstorming" Session Port Angeles, Washington July 22, 2004 ' Senior Center, 3:00 p.m. CALL TO ORDER:. Mayor Headriek called the meeting to order at 3:00 p.m. and turned the meeting facilitation over to Manager Quinn. ATTENDANCE: Members present: Mayor Headrick, Councitmembers Braun, Erickson, Munro, Pittis, Rogers, and Williams StaffPresent: Manager Quiun, Attorney Bloor, Directors Connelly, Cutler, McKeen, Riepe, Smith, Zinmkowski. Others Present: Brian Gawley of the Peninsula Daily News AGENDA REVIEW: Manager Quinn reviewed the proposed agenda whereby the first couple ofhonrs involved project interaction with the staff present, then a dinner break, and the remainde~ of the meeting till approximately 7:30 p.m. would involve ordy thc Council and select nianagemcnt staff in discussion of specific projects. Manager Quinn in~xoduced thc "Wheel of Progress' which categorized functional areas for future strategic planrfmg sessions based upon our Council Goals and suggested topics from AWC and NLC. The categories identified were: (1) Growth & Expansion, (2) Utilities & Infrastructure, (3) Intergoverurnental Relations, (4) Neighborhood Livability (5) Downtown Enhancement, (6) Municipal Services, (7) Transportation, and (8) Community & Economic Development. These categories revolved around the hub of Council policies, projects, vision, and goals. An additional sub-list of topics under each category was also added, and an example was used in the category of Transportation. The topic was Walk/Bike Improvements with a project listing of Gateway and "Walkable Communities" as referenced to a consultant presentation at the AWC Summer Conference by Dan Burden. Attachments on "Walkable Communities" criteria, a survey insmxment, and our 2004 Community Workplan were provided for reference. cOUNCIL/STAFF DISCUSSION: Review of concepts associated with "Walkable" Communities, Nuisance Enforcement, Corridor Improvements, and Commurfity Image were discussed. General comments are summarized as: Corridor Transportation needs further review. We need to seek a balance between moving vehicles, encouraging pedestrians and bicyclists, and improving aesthetics. Should we review the advantages/disadvantages associated with maintaining the one-way couplets on the entry corridor? What should our strategy look like and function for aesthetics and maintenance? Pedestrian overpasses downtown were discussed as all-weather ways to move people; and archways over the road were seen as strategic signage opportunities. Streetscape and landscape opportanities were discussed along our corridors and a detailed plan was promised by staff. The impact of signage was also discussed with an emphasis upon consistent color, logos, etc. City Council Special Meeting: Brainstorm/ng I July 22, 2004 101 Policy and planning for creating walkable communities was also discusse,d. It was noted that Port Angeles Forward Executive Committee (PAFEC) has incorporated several of these topics into their overall recommendations. Image and cleanliness of the community are important objectives. Being pro~active rather than reactive was considered a useful strategy in dealing with economic development and being able to influence important properly development, like the Rayonier site, for overall community benefit. The application of City resources was also considered an important asset for shaping our community Ss we seek a balance between in-fi!l and expansion properties for extension of utilities and services. Involvmg the community into this strategic planning process to assist the Council in their vision for the future wil! be utilized more in the future as we use community surveys, e- government applications, etc. ' " Nuisance abatement and improving the community's image was another major topic of ' ' discussion. Staff should research other examples and address the best way to handle such ·" enforcement issues as private versus public maintenance responsibility of adjacent planting strips to the curbline, and whether we can deal with aesthetics or concerns on private property. It was discussed that we consider an incentive approach rather than an ordinance enforcement approach and rely upon community pride, it was generally the consensus of . opinion that cleaning and improving the community image was important, and that setting an example with the City's propert~ would be a critical element. DINNER BREAK: 5:15 - 5:45 p.m. COUNCIL pISCUSSION: Based on the above discussion, the following objectives were designated for staff followup: (1) Be more strategic than reactive in planning, and consider more frequent "brainStorming' sessions devoted to one category or topic; (2) focus on traffic corridors for enhancement with an emphasis on a Front Street Streetscape Plan, (3) Build and improve upon our C ,ommnnity Image; (4) Build Community Value through strategic investment in the community infrastructure and strategic property development and/or purchase; (5) Consider an archway across Highway 101 coming into the City from the east as a "portal" effect; and (6) develop a letter to assist new owners of commercial property development that explains our process, standards, and resources. Short-term objectives derived are: (1) Revision of the Nuisance Ordinance; (2) Develop a Code Enforcement proposal for the 2005 Budget Review; and (3) Look into the sign and portal concept. The Council also received an update from management staff on the Elwha MOU negotiations. .ADJOURNMENT: 7:15 p.m. Michael Quinn City Manager ATTEST: Richard A. Headrick Becky J. Upton Mayor City Clerk City Council Special Meeting: Brainstortrdng ] 02 ~ July 22, 2004 pORTANGELES, i WASHING;TON, U.S.A. DEPARTMENT OF ECONOMIC & COMMUI~ITY DEVELOPMENT DATE: April 19, 2005 , TO: City Council Members FROM: Mark E. Madsen, Director SUBJECT: Department of Economic & Community Development Planning Division January - March, 2005 - Quarterly Report CURRENT APPLICATIONS: CURRENT P~moo 2005YTD 2004 YTD Rezone 1 1 0 Municipal Code Amendment 0 0 0 Condit/onal Use Permit 1 1 3 Conditional Use Permit Extension 0 0 0 Conditional Use Permit Appeal 0 0 0 Annexation 0 0 0 Municipal Code Amendment 0 0 0 Subdivision 2 2 3 B/riding Site Plan 0 0 0 Short Plat 2 2 0 Appeal of Short Subdivision Decision 0 0 0 Boundary Line Adjustment 2 2 1 Home Occupation Permit 0 0 0 Retail Stand Permit 0 0 0 Bed and Breakfast Permit 0 0 0 Variance 2 2 0 Minor Deviation 1 1 0 Street Vacation 2 2 0 Parking Varianae 0 0 0 Temporary Use Perm/t 0 0 0 Shoreline Substantial Development Perm/t 0 0 2 Shoreline Exemption 2 2 0 Wetland Permit 0 0 0 Environmentally Sens. Areas 0 0 0 SE]PA ENVIRONMENTAL POLICY: Determinations of NonSignificauce 5 5 3 Mitigated Determinations of NonSignificauce 0 0 0 Determinations of sigmficance 0 0 0 SEPA Appeal 0 0 0 DEVELOPMENT REVIEW APPLICATIONS: Building Periint 52 52 15 Code Enforcement 3 3 0 c]em g and G ading Pe t ] 03 1 0 71 71 27 WASHINGTON, U.S.A. ' CITY COUNCIL MEMO DATE: April 19, 2005 To: City Council FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT'- Consumer Confidence/Water Quality Report - 2004 Summary: The Washington State Department of Health requires every water system provide an annual Consumer Confidence/Water Quality Report to its customers. The report contains information on the potential contaminants present in the water supply that customers receive. The attached Consumer Confidence/Water Quality Report for the Port Angeles Water Supply has been prepared for distribution to the City's water customers. Recommendation: Information only. Background/Analysis: In 1996 Congress passed amendments to the Safe Drinking Water Act _ that included a mandate for the Environmental Protection Agency (EPA) to require community water systems to provide each of its customers with a "Consumer Confidence/Water Quality Report every 12 months. The attached report, based on calendar year 2004 data, has been developed in accordance with EPA/CCR regulations. The regulations require information on the quality of the water delivered by the system and characterization of any risks from exposure to any contaminants in the drinking water in an accurate and understandable manner. The report is intended to communicate the quality of their water in terms they can understand. Many of the topics covered are required and some of the actual language used is mandatory. The City is also required to provide information to wholesale customers by April 1st. Testing information will be forwarded to the Clallam County Public Utility District, our only wholesale customer. The Consumer Confidence/Water Quality Report has been reviewed by the Utilities Advisory Committee. Attachment: Consumer Confidence/Water Quality Report - 2004 105 N:\CCOLINC IL~F INAL\WQ City Council Memo-2004.doc CONSUMER CONFIDENCE/WATER QUALITY REPORT For Calendar Year 2004 Dear Water CUstomer The City of Port Angeles is Is Mv Water Safe ? pleased to provide you with our annual Water Quality Last year, we conducted over 460 tests for Report. The purpose of this contaminants. Only 4 of those tests de- report is to tell our custom- tected a measurable level of contaminants, ers about the high quality of and 3 of those were below the maximum their water and their sys- contaminant level set by the Environmental tern. We a~ressively safe- 'Protection Agency (EPA). Only one, copper, guard our Ranney Well facil- was detected at a level higher than the EPA ity, located adjacent to the has set as an ~Action Level" as part of its Elwha River, which enables Lead & Copper Rule. The copper action us to always provide a reli- level was exceeded within some homeown- able and safe water supply, ers' internal plumbing systems. Interim This report is a summary of and permanent measures are being imple- ~e quality of water pro- mented to address corrosion control as a ded in 2004. It is a record result of these copper levels, under a Bilat- reflecting the hard work by eral Compliance Agree ,merit with the Wash- our employees to bring you ington State Department of Health, Docket water that satisfies all of the #2004-BCA-O074. This includes the even- requirements of the Safe tual construction of a water treatment Drinking Water Act. This plant that will adjust pH of the treated wa- report includes details ter to reduce copper levels below the ao. about where your water tion levels. comes from, its quality and how it compares to stringent standards set by regulatory Violations and Exceedences agencies. We believe that Copper--action level at consumer taps. customers who are well in- Copper is an essential nutrient, but some formed are able to make people who drink water containing copper better decisions about their in excess of the action level over a rela- drinking water supply, tively short amount of time could experi- JJ~OJ~s~ ~hXOW J~OJ~e]f dOWJ~ tJ~e dx~i~, ence gastrointestinal distress. Some peo- ple who drink water containing copper in llelp ¢o~seIve o~ at# al ~eso#~ces. excess of the action level over many years could suffer liver or kidney damage. Peo- ple with Wilson's Disease should consult Where does mv water come from ? their personal doctor. The City Water Utility The source for the City of Port Angeles Water System is a Ranney Collector (well) located sampled sixty homes that were identified on the east bank of the Elwha River at mile post 1.9 in Section 3, T 30 N, R7 W. The between the years 1982--'1988 where con- system identification number is 68550M. The Ranney Collector has been classified as tractors installed copper water service lines 'roundwater under the influence (GWI) of surface water. This designation requires the with lead solder joints within the home. ,ty to meet the requirements of the Surface Water Treatment Rule (S~R'R). Regulatory (Continued on Page 3) compliance options available under the SVVTR include filtration and complying with crite- ria to avoid filtration. The City and the Washington State Department of Health (DOH), !nsidethlslssue have negotiated an agreement that will effectively meet the filtration avoidance require- Water SampllngData Page 2 ments by construction of a federally-funded municipal water'~r~"~nent facility under the Elwha River Ecosystem and Fisheries Restoration Act. In the'a~'r~ement the water treat- Vadance & Exemptions Page 3 ment facility will be in place before dam removal begins. Conservation Tips Page 4 Sampling Conducted in 2004 Contaminant Sample Date Unit MCL MCLG Detected Violation Major Sources Level Nitrates (IOC's) at 7/22/04 ppm -mg/ 1 1 N.__~D NO Erosion of natural source~Elwha L (None De- deposits; Runoff tected) from fertilizer use. Radium 228 at source 5/11/04 pCi/L 5 N._~.E ND NO Naturally occurring (Radionuclides) 10/28/04 (Not Es- ND N.__0_O in soil & rock forma- tablished ) tion.. Total Organic Carbons 1 Sample per ppm -mg/ NE NE ND N.__QO Monthly sampling (TOC's) Month L required for reduced monitoring of D/DBP Trihalomethane (TTHM) 1 Sample per ug/L 100 100 Aver. De- NO Byproduct of Chlo- Quarter . tected fine Disinfections 2.475 Process Halo-Acetic Acid (HAA) 1 Sample per ug/L 60 NE Aver. De- NO Byproduct of Chlo- (5) Quarter tected rine Disinfections .575 Process Unregulated Contaminant June ug/L 0.8--10 NE ND NO USEPA Investigative Monitoring Regulation 2004 Sampling for possi- ble new regulations. Microbiological 27 Samples per ppm -mg/ Con- No Con- ND NO Naturally present in Contaminants month L taminant taminant the environment Present Present Copper--action level at 60 Samples ppm -mg/ Action Action 90th Percen- YES Corrosion of house- consumer taps. from homes L Level Level tile Subject hold plumbing sys- built between 1.3 1.3 1.85 to BCA- terns; Erosion of 1982--1988 0074 natural deposits. Lead--action level at con- 60 Samples ppm -mg/ 15 0 0.008 NO Corrosion of house- sumer taps. from homes L hold plumbing sys- built between terns; Erosion of 1982--1988 natural deposits. Term Definition Term Definition ppm Parts per m/llion, or milligrams per lit~r (mg/L) ND Not Detected pCi/L Picocuries per liter (a measure of radinactivity) BCA Bilateral Compliance Agreement; Construction of corrosion control system will be included in the ag/L Micrograms per liter new water treatment plant, Docket #2004, BCA-#0074 MCL Maximum Contaminant Level NE Not Evaluated ] 08 MCLG Maximum Contaminant Level Goal Page a The "Action Level" (3..3 ppm--mg/L) limit the amount of certain contaminants in for copper was exceeded by 0.55 water provided by public water systems. ppm-mg/L. Construction of a corro- Food and Drug Administration (FDA) regula- sion control system that will adjust tions establish limits for contaminants in the pH of the treated water is to be bottled w'ater which must provide the same included in the new water treatment protection for public health. plant pursuant to the BCA #2004-- BCA-#O074. Variance and Exemotions In 2003 the City requested and was ap- Source water assessmen't and its proved to reduce ,monitoring of Disinfec- availabili~ tions/Disinfectants By Products by the Water from the Ranney Collecto¢ is DOH, having met the sampling require- tested following the guidelines estab- merits agreed to, being below the maxi- lished by the DOH to detect potential mum contaminant level (MCL), of TTHM's, contaminants that could reasonably HAA(5)'S, and TOC's. be expected to be found in drinking water. Because most of the land _D_o I need to take sDecial precautions ? through which the Elwha River flows Some people may be more vulnerable to is inside the Olympic National Park, contaminants in drinking water than the there is limited opportunity for hu- . general population. Immuno-compromised man contamination of the water, persons such as persons with cancer un- Contaminants that might be dergoing chemotherapy, persons who have pected in untreated water include: undergone organ transplants, people with biological contaminants; such as vi- HIV/AIDS or other immune system disor- ruses and bacteria, inorganic con- tiers, some eldedy, and infants can be par- taminants, such as salts and metals, resulting from the presence of ani- ticularly at risk from infections. These peo- pesticides and herbicides, organic reals br from human activity, pie should seek advice about drinking wa- chemicals; from industrial or petro- Microbial contaminants such as vi- ter from their health care providers. EPA/ leum use, and radioactive materials. ruses and bacteria, that may come Centers for Disease Control (CDC) guide- from sewage treatment plants, septic lines on appropriate means to lessen the Why are there contaminants in mv systems, agricultural livestock opera- risk of infection by cryptosporidium and drinking water ? tions, and wildlife. Inorganic contami- other microbial contaminants are available Drinking water, including bottled wa- nants, such as salts and metals which from the Safe Water Drinking Hotline (800- ter, may reasonably be expected to contain at least small amounts of can be naturally occurring or result 426-4793.). from urban stormwater runoff, indus- some contaminants. The presence trial, or domestic wastewater dis- of contaminants does not necessarily charges, oil and gas production, min- indicate that water poses a health lng or farming. Pesticides and herbi- risk. More information about con- taminants and potential health ef- cities, may come from a variety of sources such as agriculture, urban fects can be obtained by calling the stormwater runoff, and residential EPA's Safe Drinking Water Hotline uses. Organic chemicals contami- (800-426-4793.). This information nants, including synthetic and volatile can also be accessed at the EPA's organic chemicals, are by-products of website, w w a. o~, f ware industrial processes and petroleum ccr.l..html. The source of drinking production, and can also come from water (both tap and bottled water) gas-stations, urban stormwater run- include rivers, lakes, streams, ponds, off, and septic systems. Radioactive reservoirs, springs, and wells. As wa- ter travels over the surface of the contaminants, can be naturally occur- ring or be the result of oil and gas prc- land or through the ground, it dis- duction and mining activities. In or- solves naturally occurring minerals der to ensure that tap water is safe to and, in some cases, radioactive ma- drink, EPA prescribes regulations that terial, and can pick up substances H w n l inv Iv ? WATER CONSERVATION TIPS ~/ater ~onservation measures are an important first step in protecting our water supply. Such measures n~t only save the supply of our water, but can also cut the cost of water treatment. Here are a few suggestions: CONSERVATION MEASURES YOU CAN USE INSIDE YOUR HOME: ~..) Fix leaking faucets, pipes, toilets, etc. 2.) Install water saving devices in faucets, toilets, and appliances. Replace old fixtures with new ones. This will reduce wa- ter consumption by nearly one-half. 3.) Wash only full loads of laundry. 4.) Do not use the toilet for trash disposal. 5.) Take shorter showers. Do not let the water run while shaving, washing, brushing teeth, or cleaning fruits and vegetables. 6.) Soak dishes before washing. Run the dishwasher only when full. YOU CAN CONSERVE OUTDOORS AS WELL: 1.) Water the lawn and garden in the early morning or evening. 2.) Use mulch around plants and shrubs. 3.) Repair leaks in faucets and hoses. Use water-saving nozzles. 4.) Use water from a bucket to wash your vehicle. Save the hose for rinsing. FOR MORE INFORMATION: The City of Port Angeles City Council meets at 6:00PM on the 1st and 3rd Tuesday of each month at City Hall, 321 E. 5th Street. Information about the City's utilities may be found on the web site: www. citvof~a.us. If you have que{tions, the City of Port Angeles Water System Superintendent may be reached at (360) 417-4855. The Water (~uality Section of the Water/Wastewater Collection Division has the responsibility of a~[ressively safeguard- lng your water system. Our goal is to ensure that we meet all regulatory agency standards and retain your confidence in us to provide you with safe, reliable drinking water every time you open your water tap. This se~ion includes 1- Leadworker, 2-Water Quality Technicians, and l-Backflow Inspector. They have a combined total of 62 years of experi- ence in this field to serve you with expertise and professionalism. Continuing education is mandatory for our employees to meet the high standards that you have come to expect and the following certifications, issued by the Washin~on State Department of Health, are as follows; Water Distribution Manager, Water Distribution Specialist, Basic Treatment Operator, Water Treatment Plant Operator, Cross Connection Control Specialist, and Backflow Assembly Tester. Consumer ~onfldence / water quality ml~rt Page 4 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: April 19, 2005 TO: Michael Quinn, City Manager FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: APWA pROJECT OF THE YEAR The Carnegie Library Revitalization has been selected by the National American Public Works Association (APWA) as a Public Works Project of the Year for 2005 in the category of Historical Restoration/Preservation - Less Than Two Million. The City will be awarded a plaque recognizing this very prestigious achievement at the APWA annual Awards Recognition Ceremony in Minneapolis, Minnesota this September. In addition, the Washington State Chapter of the APWA has chosen the Carnegie Revitalization as a State Public Works Project of the Year for 2005. This achievement will be recognized May 17, 2005 in Seattle at the Public Works Week Luncheon and Awards Presentation. 111 N:\CCOUNCIL~FINALL~PWA Project of the Year.doc WAS h I N G T O N,I U.S.A. i CiTY COUNCIL MEMO DATE: APRIL 19, 2005 To: CITY COUNCIL FROM: Michael Quinn, City Manager~ SUBJECT: Unbudgeted Funds Allocation - Status Report ~ The annual budget contains all those funds which we have financial activity of an operational or capital nature. On some occasions, certain funds that were dedicated for a specific purpose become non-operational because the task is complete or t~rminated. On other occasions, we receive dedicated resources for a special purpose to which we establish a fund to account for the money. Without some direct action or financial activity, these funds are just retained and reported ~n our comprehensive annual financial report. In some cases due to a lack of financial activity for ~ears, these funds just sit there unless we take action to reallocate them. Staff will present an tccounting of these non-budgeted funds and their balances at the meeting. Recommendation: Review th~ list of funds and recommendations by staff for future legislative and/or administrative action. Background / Analysis: I have gone through the CAFR and pulled out those funds which do not appear in our Annual Budget. I have not had the opportunity to review this with our Finance Director because of her attendance at a conference. However, I will report these funds with a simple fund balance amount unless I know of particular adjustments due the fund. Please bear in mind that the list may change after my consultation with Yvonne. For those funds which I know the background, I will give a brief summary. Community Development Grant Fund 104 $148,911 This fund was established in 1986 for CDBG grant administration. There has been no activity other than interest earnings since 2000. The fund can be used for community and economic development activities that serve low-income individuals or neighborhoods. PA Teen Help Fund 109 . $3,841 This was a grant from DSHS for teen programs and was used for expansion of the YMCA Teen Center. Staff suggests reallocation for teen programs in the Recreation Activities Fund. K-9 Fund 120 $11,325 This was created administratively to handle donations for the K-9 program. Staff recommends retention to serve as a replacement fund for Arco's retirement. Repair and Demolition Fund 130 $921 PA Housing Rehabilitation Fund 172 ] ] 3 $315,530 This fund was G:kMASTFORM\COUNCIL.WPT Last Revised: 6/29/99 established in t 995 to administer home improvement loans to low-income individuals. 't'he original funding source was CDBG. We have outstanding loans to be repaid and accounted for, however, we could contract this service to OLYCAP or transfer to the Housing Authority. Th.e, re is a proposal to discuss with the ECD Committee regarding this fund at their next meeting. DARE Fund 176 $220 This fund was established to handle donations for this drug prevention program oriented toward youth. Staff recommends it be closed and reallocated toward crime prevention in the Police Departm. ent. Firearms Range Fund 178 $11,709 This fund was created to receive the use fees from law enforcement agencies to use the range. It is used to make improvements to the facility, and we are planning to spend money on berm enhancement to decrease ricochet bullets. We recommend maintaining this fund. Drug Task Force Fund 182 $17,491 This fund uses the seized monies from drug-related crimes and uses the funds to benefit police operations and equipment in this function. We recommend retention as a savings to the General Fund. Senior Center Maintenance Fund 184 $84,426 While I am not sure of the original fund source, it is used for maintenance projects, at the Senior Center. For example, the carpeting replacement of $35,000 recently approved could come from this fund. Waterfront Trail Fund 186 $24,955 Property Management Fund 314 $57,611 This fund is used for the purchase, sale and development of general governmental property. The lots on 5th Street planned for future parking across from City Hall would be an example. We recommend this fund be maintained for these purposes. Underground Project Fund 315 $561 This fund was created to account for private donations received for the project. We would recommend its closure and transfer to the CFP for this project to handle the structure for the pavers on Laurel Street. Lincoln Park Improvement Fund 316 $30,860 This fund was established to develop the ballfields at Lincoln Park. The remaining funds came from surplus grant proceeds and private donations. We could transfer to the CFP as a project and account for future donations, etc. Senior Center Construction Fund 319 $336,071 This fund is the remaining bond surplus with interest from the original construction ten years ago. This is the fund being set aside for the proposed additions to the building proposed by the Seniors. This fund could be maintained or transferred to the CFP as a project. Stormwater Basin Improvements Fund 323 $23,589 This fund was established by ordinance to improve stormwater lines. Staff recommends it be transferred to the Stormwater Utility for capital construction. Finance System Fund 325 $183,377 This fund was established to replace our computer system with the new HTE system. The funds came from operating fund transfers. It is recommended that the balance, after the planned $22,000 upgrade to recreational programs software, be transferred to our IT Fund and earmarked for future computer replacement. Carnegie Library Fund 327 $11,674 This fi. md was created to handle the remodel of the Carnegie Building and this is likely the remaining funds. We G:~VlASTFORM\COUNCIL.WPT Last Revised: 6/29/99 may want to maintain until we are sure the audit is closed on all remaining expenses and then transfer to the CFP. Conservation Loan/Grant Fund 421 $416,577 ~ This fund handles the conservation program loans we award to customers. Recommend retention. Off-Street Parking Fund 650 $5,935 Utility Voluntary Contributions Fund 657 $4,629 , This will give the Council some background on these funds for a discussion during the meeting next Tuesday. We may also desire to refer this to the Finance Committee for a recommendation after a review with the Finance Director. G:~IASTFORM\COUNCIL.WPT Last Revised: 6/29/99 115 116 MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 March 23, 2005 6:00 p.m. ROLL CALL Members Present: Leonard Rasmussen, Members Excused: None Staff Present: Mark Madsen, Brad Collins, Sue Roberds Public Present: Mayor Richard Headrick Vice Chair Rasmussen reordered the agenda such that Item VI Elections was considered first. Commissioner Kalish nominated Leonard Rasmussen to be Chair for the 2005 term with Cherie Kidd as Vice Chair. The motion was seconded by Kevin Snyder and passed unanimously. Mayor Headrick welcomed the new Commissioners and thanked them for expressing their community spirit and dedication by volunteering to assist the City as Planning Coinmissioners. The Planning Commission is one of the more important jobs in the City as the Planning Commission is a hearing body for the City Council for many issues and acts for the City in approving certain types of applications. He wished the new members good luck and stated that he didn't believe it was an action they would ever regret takir/g. APPROVAL OF MINUTES Commissioner Kevin Snyder moved to accept the January 26, 2005, minutes as presented. The motion was seconded by Betsy Wharton and passed 7 - 0. It was noted that a quorum of members who were in attendance at the January 25, 2005, meeting would never be present to officially approve the minutes as those members were acting on an interim basis and have disbanded. Minutes were sent to interim members who did not offer any corrections. Chair Rasmussen indicated that those who testify must sign th S gn In" log and affirm that their testimony will be truthful to the best of their knowledge. PUBLIC MEETING: FINAL REVIEW FOR APPROVAL OF PHASE I (LOTS 1 - 8 AND 25 - 30) OF TIlE REIDEL II SUBDIVISION (Prevlouslv called the Green Crow Subdivision): A 43-unit subdivision in the RS-9 Residential Single Family zone. Assistant Planner Sue Roberds reviewed the Department's report recommending approval of Phase I (Lots 1 ~ 18 and 25 - 30) of the Green Crow preliminary subdivision with conditions and answered questions from the Commission. She noted that the title of the subdivision has been changed to Reidel II. Planning Commission Minutes March 23, 2005 Page 2 ~ Planning Manager Brad Collins clarified that a street surface under standard development requirements is 34' wide (two 9' drive lanes and two 8' parking areas) where low impac! development standard construction allows for a wider street surface (24') but no on-street parking, Commissioner Following discussion as to the background of the adoption of low impact development standards, it was decided that this should be an issue for detailed discussion at a later date. Commissioner Wharton questioned how site development will affect the wetland area. Manager Collins responded that a wetland permit has been approved with conditions regarding development around the area and within its buffer. The applicant has asked to enhance the western portion of the wetland buffer area in order to mitigate impacts to the eastern portion of the wetland where the roadway is located. Staff and the applicants are currently working on an amendment to the wetland permit to address issues that have become apparent since initial development began on the site. Commissioner Wharton moved to recommend that the City Council approve Phase I of the Reidell II subdivision with the following findings and conclusions: Findings: 1. Green Crow Properties submitted a request for final approval of Phase I of the Green Crow Subdivision on March 3, 2005. The property is identified as being Parcel A of Boundary Line Adjustment (BLA 01-05A) for Green Crow Properties. The application also indicates a change in the subdivision name from the Green Crow Subdivision to Reidel II Subdivision. The subject property is identified on the Port Angeles Zoning Map as Single Family Residential (RS-9) which allows a density of up to 4.84 units per acre. Each lot in Phase I of the subdivision will be at least 9,000 square feet in area and is consistent with the approved preliminary plat. 3. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) outlines requirement for the submittal of final plats and sets forth local requirements for the final approval of subdivisions. Section 16.08.070(G) PAMC provides that the Planning Commission shall examine the final plat along with recommendations of reviewing CityDepartments and shall forward a recommendation thereon to the City Council which shall either approve or disapprove the final plat following a public beating. 4. Chapter 58.17 RCW contains the State's guidelines for the uniform division of land within the State. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision and to determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys and other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, and schools and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 118 Planning Commission Minutes March 23, 2005 Page 3 ~ 5. The City's low impact development standards for suburban areas were adopted in 2003 with the understanding that subdivisions developed under the reduced standards would not allow for on-street parking. Site development and design for residential lots deve¥oped under the low impact development standards need to accommodate resident parking and visitor parking on-site. Signage for "No Parking" on streets will be placed with improvement of the rights- of-way. 6. The subdivision was preliminarily' approved to be developed in three phases. The first phase of the subdivision must be completed within 18 months of the signing of the Development Agreement (dated August 3, 2004) and will expire five years after City Council approval (June 1, 2004) of the preliminary plat. 7. The subject property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive Plan land use map. The purpose of the City's RS-9, Residential Single Family zone is a low density residential zone intended to create and preserve urban single family residential neighborhoods consisting of predominantly single family homes on larger than standard Townsite-size lots. Uses that are compatible with and functionally related to a single family residential environment may be located in this zone. 8. The Port Angeles Public Works and Utilities, Parks, and Fire Departments reviewed the final proposal for Phase I of the subdivision and their comments have been incorporated in the Department's recommendation of approval. Water and sewer installation have been placed and approved for Phase I development. Fire hydrants and an emergency turn around have been developed at the north end of Rook Drive and approved by the Fire Department. 9. Phase I is served by Rook Road, which is a local access street being dedicated to the City with the subdivision. Sixty (60') feet of right-of-way is required to be dedicated along Rook Drive to Wabash Street for Phase I final approval. A Developer's Agreement entered into on August 3, 2004, between the City of Port Angeles and Green Crow, Inc. for a future phase of the subdivision (Planned Residential Development) may allow for reduced right-of-way widths. A minimum street improvement of 20' with a minimum 4' all weather walkway along one side of the right-of-way is required for the development. Per the applicant's letter of March 3, 2005, the improvements will be made during late spring or early summer of 2005. The need for bonding rather than actual improvement at this point is to allow for the roadbed to settle prior to paving. The applicants have submitted an engineer's estimate in order to bond for this final improvement. The City Engineer has approved a bond for 120% (per the Developer's Agreement) of the estimated completion costs for stormwater, street, and walkway improvements in lieu of actual construction. 10. The site is served by City water, power, sewer, refuse pickup, emergency services, cable and telecommunications. Some PUD service (electric) remains available to the area w ,hich will be eliminated with Phase II development of the site. 11. Site development was done per an approved engineered clearing/grading/stormwater plan prepared by Zenovic and Associates. 119 Planning Commission Minutes ., March 23, 2005 Page 4 ~ 12. The Comprehensive Plan requires concurrency at the time of development for streets, water service, sanitary sewer service, and electrical service (Capital Facilities Element Policy A.9) and should require concurrency at the time of development for solid waste collection, stormwater management, telecommunications service, and emergency service (Capital Facilities Element Policy A. 10). The City should not approve any development that will not be served at or greater than a city-wide level of service standard of 9 acres of parks per 1,000 population within six years from the time of development (Capital Facilities Element Policy ^.ll). 13. Building permits are required for all structures within the subdivision. All local building and Fire Codes will 'require compliance during construction including residential sprinkler systems. 14. The Port Angeles School District has been notified of the subdivision development to allow planning for needed school facilities and routes. 15. The City's Parks Department is aware of the preliminary subdivision and does not believe that the level of service for the area will be hampered as a result of the development. The City's LOS for neighborhood parks and recreational services is .38 acre for 1,000 population and must be provided within six years from the time of development. Ultimate site development will include a series of walkways and trails through the site with development ora public park in the final subdivision phase. 16. The City's State Environmental Policy Act (SEPA) Responsible Official issued a Determination of Nonsignificance for the preliminary subdivision on May 6, 2004, satisfying the City's responsibility under the Act. 17. The Planning Commission will forward a recommendation to the City Council who will conduct a public hearing on the final plat approval of the subdivision. Reports are advisory to ensure compliance to the City's Comprehensive Plan and to planning standards and specifications adopted by the City. 18. The site was conspicuously posted on March 5, 2005, in accord with Section 16.08.070(G) PAMC which prescribes notification for the approval of a final subdivision. No written comments have been received to date. Conclusions: A. As conditioned, the proposed final of Phase I of the subdivision is consistent with the Port Angeles Comprehensive Plan, Zoning Code, Subdivision and Environmentally Sensitive Areas Ordinances (Chapters 16.08 and 15.20 PA/VIC), and Chapter 58.17 RCW of the Washington State Subdivision Act. Development of Phase I is in compliance with the conditions of preliminary approval of the subdivision approved on June 1, 2005. 120 Planning Commission Minutes March 23, 2005 Page 5 B. Appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgroun6s, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school in the preliminary approval and remain in effect. C. Signage educating residents and v~sitors as to the prohibition of on-street parking will ensure that streets developed to the City's low impact development standards will remain passable for public safety situations when on-street parking could prevent ease of passage for emergency vehicles and sight distance safety issues. D. Clearing and grading activities were done under an engineered clearing/grading/stormwater drainage plan to handle existing drainage and future stormwater issues as a result of the subdivision development. E. The preliminary proposal was reviewed with respect to the Comprehensive Plan and was found to be in compliance with the Plan's goals and policies for residential development. F. The public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for - the development of new homes within the City of Po~t Angeles consistent with the State of Washington Growth Management Act. Commissioner Kalish seconded the motion, which passed 7 - 0. 121 March 23, 2005 COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS 2005 Comprehensive Plan Amendment preliminary discussion Planning Manager Collins presented preliminary Comprehensive Plan amendments proposed for review during the current yearlyreview of the Plan. He noted that applications maybe taken until March 31 for the 2005 review. A public hearing is scheduled for May 11 for final consideration of the proposed amendments. Appointment of member to Port Angeles Forward Committee It was agreed that Kevin Snyder will act as the Commission representative to the Port Angeles Forward Committee with Cherie Kidd as an alternate. Manager Collins reminded the Commissioners that the American Planning Association Peninsula Chapter winter conference is scheduled for March 31 at the Fort Worden Conference Center in Port Townsend. Those who would like to attend should contact the Department to arrange for transportation and registration. REPORTS OF COMMISSION MEMBERS None ADJOURNMENT The meeting adjourned at 8:00 p.m. Brad Collins, Secretary Len Rasmussen, Chair PREPARED BY: S. Roberds 122 MINUTES , BOARD OF ADJUSTMENT ' Port Angeles, Washington 98362 April 4, 2005 '. 6:00 p.m. CALL TO ORDER Vice Chair Harris called the meeting to Order at 6:05 p.m. Members Present: Nason Beckett, Stan Harris, Chuck Whidden Members Absent: Bill Rinehart, John Teichert Staff Present: Mark Madsen, Scott Johns Public Present: Reggie Nason APPROVAL OF MINUTES There were no minutes to approve. PUBLIC HEARINGS: VARIANCE APPLICATION - VAR 04-03 - City of Port Angeles, 3501 West 18th Street: Request for a 1' side setback in the PBP, Public Buildings and Parks zone adjacent to an IL Industrial Light zone for the construction of a 9-foot fence within the setback area. After review of staff's report by Associate Planner Scott Johns, Vice Chair Harris opened the public hearing. Reggie Nason, 3238 West 18~ Street, Port Angeles, WA 98363, indicated that he is the adjacent property owner and that he has no opposition to the City's request for a taller fence in the setback area, and that he will work with the City to provide additional land if needed and that he was willing to fence his site to help improve security if the City can provide help. He further stated that when the Waterfront Trail was extended along Milwaukee Drive he envisioned additional problems with security and fire protection. He too would like to have a 9-foot fence for his property. There being no further testimony, Vice Chair Harris closed the public hearing. Following brief discussion, Board Member Whidden moved to approve a 1' side yard, setback to allow for the construction of a 9-foot heigh fence for security purposes, in the PBP zone, citing the following findings and conclusions: 123 Board of Adjustment Minutes April'< 2005 Page 2 Findings: 1. The applicants are proposing an increase in the allowed height for a fence located in the required 35-foot setback from 6 feet to 9 feet in order to build a security fence around the proposed new water treatment facility. The proposed fence is located one foot from the east property line. The applicant is a seeking setback variance of 34 feet. 2. The applicant the City of Port Angeles applied for a variance for the property located at 3501 W. 18th Street on September 21,2004. The applicant's submittal is identified as Attachment B to the April 4, 2005, Staff Report for VAR 04-03. The site has no physical constraints present on-site but is located adjacent to Dry Creek on the west and a forested property on the east. 3. The property is irregular in shape generally forming a triangular shape, wider at the north end and narrower at the south. The north side is formed by the shoreline of the Strait of Juan de Fuca and the south by the Milwaukee Drive right-of-way. The site is 1,403,268 square feet in area. The property slopes up from the north to the south. 4. The site contains several uses associated with the City's landfill operation and proposed transfer station that constrain the portion of the site available for the water treatment plant to a small area of the south end of the site. The need for the new water treatment plant is being created by the proposed removal of the existing dams on the Elwha River. 5. The property is designated Industrial (I) by the Comprehensive Plan and is zoned Public Buildings and Parks (PBP). Comprehensive Plan Utilities and Public Services Element Policies A.4 and B.1 are relevant to this proposal. The project is consistent with the Comprehensive Plan and the Zoning Code. The City is the primary responsible agepcy for water service. 6. The PBP Zone allows a utility structure as a permitted use. 7. The land uses adjacent to the site consist of undeveloped forest land to the east and west, the Fairchild International Airport to the south, and the Strait of Juan de Fuca to the north. The surrounding properties are zoned PBP and IL. 8. Neither the Public Works Department nor other City Departments identified any detrimental impacts from the proposed variance. 9. In accordance with Sections 197-11-800 (6) (b) and 197-11-908 of the Washington Administrative Code, and Chapter 15.04 of the Port Angeles Municipal Code, the proposed variance is categorically exempt from State Environmental Protection Act threshold determination and environmental impact statement requirements. Conclusions: A. Because the facility shares its location with other existing uses required to maintain the well being of the area and due to the proximity to the existing pipeline that supplies the city's water, there are physical characteristics related to the subject property's shape which limit the location of the building and the security fence. B. Because of the sensitive nature of the facility in providing drinking water to the entire city, there is a need for additional security. Protection of Dry Creek is enhanced by the distant location of the water treatment plant from the creek. C. Because the additional height of the fence is to provide for additional protection to a facility 124 Board of Adjustment Minutes April 4, 2005 Page 3 of vital public interest, the granting of the proposed variance would not be detrimental to the public health, safety, or welfare. There are no negative impacts associated with the location of this 9-foot high fence. ' D. The proposed use is consistent with the Comprehensive Plan, the Zoning Code, and adjacent land uses. E. The proposed variance is in the public interest. , Board Member Beckett seconded the motion,which passed 3-0. VARIANCE APPLICATION- VAR 05-01 - WASHINGTON STATE DEPARTMENT OF TRANSPORTATION, First Street between Golf Course Road and Lincoln Street: A request to allow an increase in the maximum noise level permitted during the hours of 10 p.m. to 7 a.m. to allow for road construction activities. Associate Planner Scott Johns indicated that due to the possible appearance of fairness, because he lives on Front Street in the affected area and he would not participate in the discussion if there ' was an objection. There was no objection to his participation in presenting the staff report. He then reviewed staff's report recommending approval of the noise variance as proposed. Vice Chair Harris opened the public hearing. Hearing no testimony, Vice Chair Harris closed the public hearing. Board Member Whidden asked staff if the slumped area on the north side of Front Street between Peabody Street and LinColn Street would be repaired during this project. Associate Planner Johns responded that he was not sure, but felt that the work would be outside of the scope of this project. He further agreed to ask that question and get back to Board members with the answer. Board member Beckett asked if this is similar to the variance that the Board had approved last year. Staff answered that it is the same request as previous, but for a different street. Board Member Whidden moved to approve VAR 05-01 with the following condition, findings, and conclusions: Condition: The time period will be 6 days during to July to September weather permitting. If additional time is required, the Department will notify the City Economic & Community Development Department so that neighbors may he so informed. The Washington State Department of Transportation will notify the City prior to commencement of work so that staff will be able to respond to and questions or inquiries that may arise. Findings: 1. The applicant Washington State Department of Transportation (WSDOT) applied for a noise 125 Board of Adjustment Minutes April 4, 2005 Page 4 level variance for a period of six (6) working nights between the hours of 6 p.m. and 6 a.m. to conduct work along Front Street (Highway 101) between Lincoln Street and Golf Course Road. Work will be conducted between the hours of 6 p.m. and 6 a.m. for a p.eriod of six (6) working days (nights). The job will generate noise in the form of asphalt grinding and truck traffic. 2. Section 9.24.030(C) of the Port Angeles Municipal Code (PAMC) states that it shall be "... a Class II misdemeanor for any person to create a noise nuisance." A noise nuisance is created where "A person uses or permits to be used in a residential zone or in the vicinity of a hotel, motel or hospital, hand or power tools or machinery, resulting in unreasonably loud and disturbing noises between the hours of 10:00 P.M. and 7:00 A.M." Section 15.16.020 PAMC provides an opportunity for any person seeking a variance from the City's noise control standards to file an application for such a variance with the Board ofAdj ustment. The Board of Adjustment shall grant or deny variances in accordance with the procedures and requirements set forth in WAC 173-60-080. WAC 173-60-080 provides that variances may be granted from any particular requirement of the chapter if findings are made that immediate compliance with such requirement cannot be achieved because of special circumstances. Any such variance or renewal thereof shall be granted only for the minimum time period found to be necessary under the facts and circumstances. An implementation schedule for achieving compliance with the chapter shall be incorporated into any variance issued. Variances shall be issued only upon application in writing and after providing such information as may be requested. No variance shall be issued for a period of more than 30 days except upon due notice to the publi~ with opportunity to comment. 3. The area is zoned Commercial Arterial. Residential activities are permitted in the Commercial Arterial zone. 4. The City's Public Works and Utilities and Fire Departments had no objection or other comment on the proposed variance. 5. Land uses in the subject area are commercial and residential and include motels. The City's Municipal Code requires that hotel, motel, and hospital uses will be informed in the event a variance from noise standards is proposed. 6. Notice of the proposed variance was individually provided to surrounding hotel/motel uses including the Ruffles Motel, Travelers Motel, Chinook Motel, Portside Inn, and the Olympic Medical Center with public notification being provided in the Peninsula Daily News on June 24, 2004. No comment has been received. 7. Denial of the variance will require the proposed work to be done during peak traffic and business hours when the potential of highly undesirable traffic problems could be caused extending for several miles and potentially causing emergency response issues. 8. In accordance with Sections 197-11-800 (6) (b) and 197-11-908 of the Washington 126 Board of Adjustment Minutes ~lprit 4, 20O5 Page 5 Administrative Code, and Chapter 15.04 of the Port Angeles Municipal Code. The proposed variance is categorically exempt from State Environmental Protection Act threshold determination and environmental impact statement requirements. Conclusions: A. It is in the public's interest to conduct the proposed work during non peak hours in order to prevent as little disruption to the established transportation corridor as is possible. B. The limited time frame will ensure that the work is done in an expeditious manner. C. Adjacent'uses that may be impacted by the increase in noise have been notified of the time period for the proposed work such that they can adjust their schedules accordingly. D. The proposed use is consistent with the Zoning Ordinance, and adjacent land uses. E. As conditioned, the proposed variance is in compliance with Section 15.16.020 and 9.24.030(C) of the Port Angeles Municipal Code and with WAC 173-60-080 for noise variances. Board member Beckett seconded the motion which passed 3 - 0. COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS No applications have been received so no Board meeting is planned for May at this time. REPORTS OF BOARD MEMBERS None ADJOURNMENT 7:00 pm Scott K. Johns Stan Harris, Vice Chair PREPARED BY: S. Johns 127 , ! · .... LiC WC RK$ DEPARTMEK'r ~ ~' 2004 · 2005 LAST YEAR TO DATE SEWER SYSTEM JETTIED THIS YEAR TO DATE, STORM DRAINS JETTED SYSTEM TV ~NSPECTED RAINFAU. ~i2004 12005 - 10 Year Average 10 YR AVG. TOTAL TO DATE THIS YR TO DATE 129 ELECTRICAL USAGE TOTAL LANDFILL DISPOSAL 5 THIS YR TO 4 PUBLIC WORKS & UTILITIES DEPARTMENT QUARTERLY REPORT Installed 9 1" x 5/8" and 2 1 112" new water services and dropped in 9 meters Sold 1956 Chevy Sedan on E-Bay and replaced it with Prius hybrid vehicle Repaired 20 water service leaks, moved 1 service, performed 258 utility locates Completed selection precess on Waste Export System and awarded contract Repaired twenty six 2," one 6," and one 8" water main breaks; Removed two meters Collected 278 tons for recycling and 164 tons of yard waste Changed out eight l"x 5/8" inoperable water meters Received Landfill permits (Compost Facility and Active Cell) Assisted contractor (Snelson) on large water projects (428 man hours) Hired new scale attendant; A8ended First Aid classes and hearing tests Repaired one fire hydranl that was struck by a vehicle; Re-tapped one water service Solid Waste Advisory Council meeting; Waste Wise Regional meeting Changed water services on Old Joe Road over to high pressure system Processed 65 new requests for recycle bins Moved one service to eliminate a galvanized pipe crossing Hwy 101 Joined 2good2tess pregram; Manned booth at Home Show; Attended Kid Fast Assisted City of Sequim Public Works by cleaning 2,760' of sanitary sewer main Repaired asphalt at 10 Utilgy Cuts; Patched potholes citywide Pumped out holding tank at compost building at the Landfill; Jetted monthly lines Repaired asphalt at 619 E Park due to 30" water main break Dismantled sewer pump station #1 at 4th and N; Cleaned pump station wet wells Replaced retaining wall at post office due to Light Operations utility cut Remodeled Corp Yard to incorporate Streets/Parks and add training room ' ~!~ ~i ~AS~WA~'E.R ~E~ ~!~ !i~'~ Removed/remodeled wall at Senior Center; Constructed new s gns or Cemeter~ NPDES monthly reports showed no violations Repaired catch basin lip at corner of 6th and E Street Worked with local dischargers on pretreatmerd issues Cleaned up oil spill on Milwaukee Dr.; Removed/ramedeled wall at City Hall Completed monthly O & M on Landfill leachate coilection and treatment system General sign, building, and key maintenance, and curb painting - citywid e Conducted CSO sampling and inspections per new Pollution prevention Plan Replaced pavers and inspected sidewalk drains at two locations on 1st Street installed new rotary lobe pump and cutter assembly in gravity thickener pump room Completed shoulder restoration at 932 B~son ar~ 1040 Craig Avenue Repaired belts on air handling units; Repaced seal on #1 primary sludge pump Attended Confined Space Training workshop Grecor replaced steel supports in Digester #2 and finished spot coating work One employee attended training for Herbicide Certification Attended Pacific NW Clean Water Association Olympic section meeting Monthly crew safety meetings Replaced diaphragm and discharge valve in west hyp~cModta pump Work Orders: 469 Service Requests from Derivers Tire: 109 Service Orders: 96 Full maintenance services by Denvers: 71 8th St Bridge Replacemrd design support TOTAL WORK ORDERS: 578 Landfill Stormwater design support Began vehicle and equipment procurements Elwha Dam removal mitigation supped H.T.E. 2.0 and 3.0 training Gateway Project design support Mechanic training on Vactor, pruis Hybrid, and refuse truck Fairmount Pump Station construction support Received new equipment: 2 refuse trucks and 1 Pruis Hybrid vehicle Electrical Underground Rebuild Elwha Line construction completed Western UGA Utilities Extension design support City Pier design support 106 meters were tested and replaced Landfill Closure/Transfer Station support 73 street lights were repaired; 273 electrical inspections were completed Downtown Phase Ig design support Fairmount tie line completed Combined Sewer Overflow project support Hired one new lineman Campbell Avenue design 131 132