Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda Packet 04/20/2011
Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following. A. CALL TO ORDER — REGULAR MEETING AT 6:00 p.m. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Earth Day Proclamation 2. Arts Education Month 3. Lion's 41 Annual District 19 -1 Conference PUBLIC COMMENT CITY COUNCIL REPORTS pORTANGELES WASHiNGTON„ U. S: A . WORK SESSION 1. Front Counter / Customer Service Hours 2. Hearings Examiner E. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember F. CONSENT AGENDA 1. City Council Minutes for April 5 and 13, 2011 2. Expenditure Approval List: 3/26111 to 418111 for $434,015.55. 3. Equipment Purchase: Digger Derrick Truck 4. Equipment Rebuild: Police Vehicles G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Public Records Training— Ordinance Amendment 2. Public Records — Ordinance Amendment / Fees for Supplying Copies and Other Services 3. PA Forward Committee — Ordinance Amendment 4. Electric and Water Meter Clearance Ordinance Amendments H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS • AGENDA CITY COUNCIL MEETING 321 East 5th Street APRIL 19, 2011 continued to APRIL, 20, 2011 REGULAR MEETING — 6:00 p.m. 13-1 1. Present to Helen Freilich B -2 2. Present to Linda Crow, President of PA Fine Arts Center Foundation B -3 3. Present to Scooter Chapman F -1 F -7 F -20 F -21 G -1 0-1 & 7 1. View Presentation / Conduct Work Session 2. Conduct Work Session 1. Accept Consent Agenda 1. Conduct 2nd Reading; Adopt 2. Conduct 2n Reading; Adopt G -12 3. Conduct 2n Reading; Adopt 0-16 4. Conduct 1 Reading; Continue to May 3, 2011. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK April 19 /Continued to April 20, 2011 Port Angeles City Council Meeting Page - 1 I. OTHER CONSIDERATIONS 1. Buy -Think Local Program / PA Forward 2. Redundant Fiber Optic Facilities, Project CL03 -2010, Change Order No. 1 3. Wireless Mobile Data Network Sub- Grant Match Resolution 4. Wireless Mobile Data Network Open Access Policy J. PUBLIC HEARINGS - QUASI - JUDICIAL MATTERS (7:00 P.M. or soon thereafter) K. PUBLIC HEARINGS — OTHER (7:00 P.M. or soon thereafter) 1. Street Vacation Petition — STV 1101 Mt. Angeles View — Housing Authority of the County of Clallam Between Lauridsen Blvd and Park Avenue and Eunice and Francis Streets. L. FINANCE 1. Adoption of Strategic Goals 12012 Budget Calendar K -1 M. INFORMATION City Manager Reports: 1. Financial Report — 1 Quarter 2011 M -1 2. PA Forward Committee Minutes M -3 3. Building Permit Report M -8 4. Regional Fire Authority Planning Update M -9 5. Public Works & Utilities - Quarterly Consultant Report M -11 6. Public Works & Utilities Department - Quarterly Report M -22 7. Clallam Economic Development Council — Quarterly Report M -25 8. Port Angeles Downtown Association — Quarterly Report M -28 N. EXECUTIVE SESSION - 0. ADJOURNMENT - 1 -1 1. Consider 1 -10 2. Approve I -12 3. Pass Resolution 1 -15 4. Approve 1. Open Public Hearing; Conduct 1st Reading; Continue to 05/03111. L -1 1. Approve PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK April 19 /Continued to April 20, 2011 Port Angeles City Council Meeting Page - 2 • pORTANGELES W A S H I N G T O N , U.S.A. Print Name Clearly PUBLIC INTEREST SIGN -UP SHEET J A cp _ /14 iNct ro. (ft/ dress' G:1GrouplClerk \Forms \Council Attendance Roster.doc CITY COUNCIL REGULAR MEETING DATE OF MEETING: April 20, 2011 LOCATION: Citv Council Chambers You are encouraged to sign below if: 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. sh e genda;, /Jfr `5', 1 ) A-6COck C 4 ()a 5' c o c4 laa t veSpea / /N (VN Y/ YIN YIN WHEREAS, WHEREAS, WHEREAS, WHEREAS O WHEREAS, Daniel A. Di Guilio, Mayor PROCLAMATION In Recognition of EARTH-DAY April 22, 2011 -- April 22 of each year has been declared as Earth Day by the President of the United States as an opportunity for all individuals to remember that it is our responsibility to preserve our environment for future generations; and the City continues to educate and incorporate tools for developers that promote smart growth, low impact development, and efficient use of land to mitigate storm water impacts; and the City promotes waste reduction and recycling, backyard composting to reduce food waste, and provides for proper disposal of hazardous waste; and the City provides numerous rebates and incentives to encourage energy efficient technology in residential, commercial, and industrial uses; and the responsibility for preserving the environment is shared by the entire community, the City of Port Angeles acknowledges the efforts of countless individuals, businesses, government agencies, and non-profit agencies who work to sustain the productive capacity of our forest, marine, agricultural and atmospheric eco- systems for future generations. NOW, THEREFORE, I, Daniel A. Di Guilio, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby proclaim April 22, 2011 as Earth Day in the City of Port Angeles, and invite all citizens to participate in this important effort by developing and carrying out imaginative projects which will serve to enhance, restore, and maintain the beauty and environmental well -being of all neighborhoods in our community. April 19.2011 WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, Daniel A. Di Guilio, Mayor poRTA ;.r PROCLAMATION In Recognition of ARTS EDUCATION MONTH / MAY 2011 Governor Christine Gregoire has proclaimed the month of May as Arts in Education Month in Washington State; and the arts, including dance, music, theatre, and visual arts, are defined as a subject in Washington State's definition of basic education and considered an essential component of the complete and balanced education for all students; and learning in and through the arts enables students to develop critical thinking and problem solving skills, imagination and creativity, discipline, alternative ways to communicate and express feelings and ideas, and cross - cultural understanding, which supports academic success across the curriculum as well as personal growth outside the classroom; and high quality arts education involves a wide range of partners, including school boards, district administrators, educators, parents, artists and arts organizations, community members, local government and local businesses and organizations whose collective endeavors towards the equitable provision of arts learning for all students we celebrate and promote; and our own Port Angeles Fine Arts Center provides an important supplement to the arts education programs of our local schools; and we applaud the efforts and dedication of arts educators and advocates around the state. NOW, THEREFORE, I, Daniel A. Di Guilio, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby proclaim the month of May 2011 as ARTS EDUCATION MONTH and call on all citizen to recognize and join this special observance. April 19. 2011 0 Daniel A. Di Gui'lio, Mayor PROCLAMATION In Recognition of The 41 Annual District 19 -1 Lions Conference WHEREAS, Lions International was started in Chicago in 1917 and is now in over 180 countries with a membership of over 1.3 million women and men; and WHEREAS, the Port Angeles Lions Club was chartered in 1942 . and has served the community for over 68 years; and WHEREAS, District 19 -1 was formed in 1970 and includes clubs from the North Olympic Peninsula and Vancouver Island; and WHEREAS, it has always been the focus of the Port Angeles Lions Club to help those in need with their vision and hearing problems; head community projects such as the Liberty }3e11 at Veterans Park; along with the support of youth sports teams, scouting, scholarships, wheelchair ramps, and other community service programs; and WHEREAS, the 41 annual conference of District 19 -1 will be held in Port Angeles from April 29 to May 1, 2011, where over 200 Lions, and their guests, will be attending and visiting our fair city. NOW, THEREFORE, I, Daniel A. Di Guilin, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby extend a warm welcome to the Lions International District 19-1 as their members gather together from Port Angeles, Canada and from throughout the United States. I further encourage the citizens of Port Angeles to express their appreciation to the Lions for their selfless sense of service to the community and for their true honor of our country. Lions are shining examples to us all each and every single day. April 19. 2011 April 20, 2011 Presented by: Yvonne Ziomkowski, Finance Director Rick Hostetler — Customer Service Manager Tf} 3ASC[ SY# 9i.... r.. wu.. uve7( :i8 .x..ts.rx.anrr+eusuteusn...0 17F7�. i.. n, w. y.,. r. l�tif pf{ 14Sfifj7([ Filji[ti[ 7 �3t7i(il1i,[i{liiitllTYFf9?I1Z Agenda �n:rn,rrn.r.t•.ve r �:•f.ni:.'" n rs.!l fl ij {bEle�f4l'PfltllSIL4d.'7= ltALJr '!f!L'3�t�J. • Finance Department's Mission • Customer Service Functions • Customer Service Hours • Citizens' and Customers' Perspective • Other Customer Service Considerations • Utility Counter Hours of Operations & Options • Looking Forward 4 1 To Manage and optimize the City's financial affairs and provide professional, knowledgeable, and courteous service to City employees and customers. Not only a utility payment counter Finance Department's Mission Customer Service Functions 4/20/2011 2 What brings customers to City Hall? • Utility Payments • Billing Inquiries • Payment Arrangements • Sign for Service • Change in Service • Special Needs or Circumstances o Customer on oxygen • Low income or disabled ▪ Senior discount ▪ Special trash pickup o Arrangements for meter reading of houses with dangerous dogs • Refunds Customer Service Representatives (CSR) need to know enough about a multitude of City Functions to direct citizens and provide information 4/20/2011 3 What brings customers to City HaLL? Cont'd • Permits ▪ Building, Planning, Electrical • Licenses — (dog, cat, business) • Parking permits • Miscellaneous accounts ▪ Transfer Station • Parking Improvement Area • Information • Directions ▪ Job applications • Energy rebates • Records requests • Miscellaneous complaints • Code enforcement Customer Service Hours 4/20/2011 4 • 4 Employees • 2 Employees at front counter • 1 Supervisor — additional duties • Process NSFs and perform corrections/adjustments • Process payments from Blue Mountain transfer station • Research for title companies • Overall balancing, post wired payments • Budget billing, senior discount ▪ 1 Employee for switchboard • part -time employee - 6 hours Current Et Previous Customer Service Hours of Operation • Previous 8 to 5 o'clock • 9 hours coverage • Current (As of June 1, 2009) in 8:30 to 4:00 Monday Thursday • 7.5 hours coverage • 8:30 to 12:30 Friday 'i1t1x3S IF�iti1'1F.iuuu.«u�e i> 111......: �.a.' xi .x. �1� d.ff ieJi� ileJ Ts31 1?'1i i..;;A ,. Customer Service Employees /Staffing �zila�s!zux�lfL «Iki r,�£i�� 4/20/2011 5 • Why Hours of Operation Changed? • Cost savings to utilities and GF $27K One full time employee reduced hours per day from 8 to 6 • Reduced overtime and on-call staffing for: • Staff meetings & training • Balancing • Vacation and sick leave requests • One full time employee reduced to 3 days a week Comparison and and Conflicts with Other Department's Hours .0m10 omulam or lrif m444a1086 AdibkV446 h),h 8 am to 5 pm • Permit Counter • Engineering • Park & Recreation • Legal 9 am to 4 pm • Police 8 am to 4:30 pm • Fire ,f »li Customers cannot pay cash for Building , Planning and Electrical permits when Utility Counter is closed (12 hours per week) Debit/credit payments accepted After hour call out after 3:3o for PW and 4:00 for Customer Service 4/20/2011 6 f3f1ki£Ei7L'iiiaPm am th Citizens and Customers Citizen Survey Results • City Hall business counter • Stay the same -55 ▪ Decrease — 31% • City Hall permits counter — • Stay the same — 48 • Decrease — 32% — hours should: hours should: • Option for increase was not included in survey 4/20/2011 7 • Payment is applied same day Avoid accruing interest when customer paid on due date • More CSRs available to assist Full staff between 12 :30 pm and 3:0o pm • Higher trained CSRs • Reduced cost to rate payer /tax payer • Other payment options Payment Method Options • Drop Box • In Lobby • Parking Lot • Grandview • Phone debit /credit • Website • Mail • Kiosk City of Port Angeles Utility, Infortrigtion Center Qufck, liustl, Court/dolt' um/ Secure Customers' /Citizens' Perspective • Customers who want receipt will not take advantage of other payment options • Pay before /after work • Building and Planning only accept debit /credit • Utility customers disconnected for non -pay have difficulty responding before closing • Open hours, and especially Mondays, are busier .asrri.irx�n•�rsnsixy US•n3e .rnrrr +�s,r•r „n� 4/20/2011 8 Employee Growth Opportunities and Informational Sessions • Training/Technology • Software • Procedures • ANTI • Customer service training • Improves overall customer service • Training can be held one time as a group • Creates efficiencies by eliminating duplication of efforts • Reduces overtime • Improved staff morale More specialized training improved customer service 4/20/2011 9 Other Customer Service Considerations Additional Employee Growth Opportunities • Part -time Accounting Technician was promoted to City Clerk • September 2009, one Customer Service Representative began working 2 days a week in Accounting to accommodate for Accounting Technician position not being filled • Annual savings of $7,500 4/20/2011 10 Disconnects for Non-Payment - Utilities • All utility bills and delinquent accounts are due on Mondays • Disconnects for non - payment performed usually Tuesday through Thursday • Occur after 10 am when drop box payments are processed • To allow time for reconnect • No disconnects are performed on Friday ��9q..qqyy �u.yi�i3.i(:1f3�iiP131'�illffl � iR���R�i�i�i [iii. "...sd.i.z�fiKl�litfe "Red Fag" Requirements • "Red Flag Rules" = Identity Theft Prevention Program ▪ Additional requirements for managing records ▪ Procedures in place to guard against identity theft or misrepresentation • Sign for service procedures Any changes to procedures requires a review of Red Flag Requirements 4/20/2011 11 Customer Service Representative's Duties Much more than just taking payments.... t A;N (IT 1 IAI.. Customer Service Representative's Duties • Accept payments on utility bills and miscellaneous receivables • Customer billing inquiries and concerns • Customer payment arrangements • Connect and disconnect utility services • Switchboard calls • Communicate with utility assistance agencies • Customer assistance referrals • Customer /citizen inquiries for other city functions 4/20/2011 12 F t tithiiiiiifeiviridian'auriik Customer Service Representative's Duties (Cont'd) • Work with utility billing to make account adjustments • Monitor discount and budget billing utility customers • Parking permits • Animal licensing • Review utility deposits on account • Monitor jail rosters and obituaries • Reconcile all returned City mail • Monitor E -mail • Daily cash balancing Cash Register, Balancing and Internal Controls • Each employee has their own cash drawer • Counted before and after each use • Each employee has their own deposit which is sealed and numbered • Cash is never comingled • Verified by another CSR • Safe storage of records and deposits /cash is included in balancing procedures 4/20/2011 13 Staff Workload Has Shifted to Take on Additional Duties • Reconcile utility deposits • Update • Property manager /owner automatic reconnect files Policy and Procedure manual • Community Action vouchers • Manage storage of records according to Red Flag requirements • Assist Accounting and other staff as needed • More review of payment plans and deposit arrangements helps collection efforts • Track j ail rosters and obituaries to improve collection efforts Annual Workload Et Performance - 2010 • Miscellaneous accounts - 3,300 • Connections & disconnections — 9,900 • Phone calls served by switchboard — 50,000 • Number of cashiering transactions --- 131,000 • LIHF.AP requests — 480 • Review customer deposits — 2,90o • Budget billing account review — 3 • Discount customer account review — 339 4/20/2011 14 Annual Workload Et Performance - 2010 (Cont'd) • Delinquent Accounts — 25,000 The economic downturn has made collections more challenging • Payment Plans — 5,000 • Collections at Service Location— 1,350 • Meter reading check reads/check leaks — 1,500 .th Utility accounts served • monthly- 10, Boo (most accounts have multiple services) From nearly 11,000 accounts, only 2 to 3 complaints occur each month 4/20/2011 15 On average Customer Service Representatives perform 100 transactions per hour. done transaction can somethnes take more than 3o minutes Utility Counter Current Hours of Operation Et Options 4/20/2011 16 Comparison of Utility Counter Hours • 7.5 hours of coverage • Lunch breaks total 2 hours • All employees balance at same time o 1.5 hours ▪ Dedicated balancing time • All transactions posted for same business day o Avoid adjusting interest for customers who paid on due date Comparison of Utility Counter Hours (Cont'd) i i� lll f .t €L p I � �� ��'sr , I �•: ! iti p'�!3 !I ; ' ! r I:�r €:� !a:'" I'��r ?� P ll €' E h il. f�ll. •f�{ { >I .: i . : _! � .fl I. l, 1 � I i, -1 �. I . .. € IIII f !r! ir y € €; C]J Lfs!l �i!Ira li li ?.tl �l flll.'. E'.I alp €€ �I;' I',[1 :,1I, €1! ;iil,[ • Setup and balancing occurs within 7.5 hour work day • Meetings, training and appointments on Friday ▪ Reduces overtime and on- call help • More staff available during open hours ▪ Fully staffed 2.5 hours of day i E . I�€ s • 9 hours of coverage • Lunch breaks total 4 hours • 1 to 2 employees balance at same time and reopen • S — 4 hours • Interruptions o One station not reopened two days per week • Transactions after balancing entered for next business day . I. 1' Ji � '.ti i I �� ti�`< II a r. !�i!J: #il ":I �� 1' 1 1 i 3• .1 . ,,,r fjl . G 1 ^ I. € y'`f !) f r l �f {. ,(1:4111;h11 �f'•411 �f:�l�.ff:l I : "��! ilia, :thy € r.:{�i:�!u1Ti��l�!!II'il ull.�i "!11;�1I::i�l�r: li�€i.1l • Station setup extends work day ▪ Recount previous day transactions • Overtime for staff meetings and training o More on -call help • 17 hours per week = $52o • Longer periods with reduced staff ▪ Fully staffed 30 min. of day 4/20/2011 17 8:30 to 4:00 vs. 8:00 to 5:00 AM AM drop box breaks Bank Deposit AM AM drop box breaks LT-) Bank Deposit Y Lunch l it AY PM PM breaks Balancing drop box LT-A I Lunch f FM breaks PM I t drop box } Balancing Options: Hours of Operation • 8:0o am to 5:00 pm (9 hours) • 8:30 am to 4:30 pm (8 hours) • 8:00 am to 4:00 pm (8 hours) • 8:00 am to 3:30 pm (7.5 hours) • 8:3o am to 4:00 pm (7.5 hours) • 9:00 am to 4:00 pm (7 hours) • 8:30 am to 3:30 pm (7 hours) • Consistent hours of operation for City Hall l 8 :30 — 4 :00 8 :00 — 5:00 4/20/2011 18 {_... . 7 { isii, �„ s=:.,, i. i:. wklt�iF[ ir�t' �7t�w,..,. �. .:f[:S:11iut�'�rtrtPuniilG.s..1� Other Options... �i.4riune �t • 8:30 to 4:30 daily (Open 40 hours, same as County) • Close all counters at the same time to eliminate inconsistencies ▪ CSRswork8amto5pm • Allows for '/2 hour at beginning and ending of each day to allow for set up /drop box and balancing • 1 hour lunch creates shortage of staff for longer periods • Increased overtime and on -call help for training, staff meetings and appointments ▪ All transactions entered for same day's work other Options...(cont'd) • 9 am to 4 pm daily, 8:30 am to 3:30 pm daily • Open 35 hours • 8:30 am to 4:00 pm or 8 :0o am to 3:30 pm daily • Open 37.5 hours ▪ Staff meetings and training held with overtime • Uninterrupted time to work on projects • All transactions entered for same day's work • 30 minute lunches • More CSRs available at front counter for longer periods of time 4/20/2011 19 Consistent Hours of Operation - Option • Close counters or City Hall at the same time Eliminates conflicting hours issues Building/Planning Counter ▪ Consistent hours creates less confusion for customers /citizens ▪ One operation vs. separate entities within the City ▪ Maintains reduced cost to tax payers and rate payers Business Hours of Other Entities • City of Sequim -- ▪ Monday — Friday • Clallam County ▪ Monday -- Friday • P.U.D. ▪ Monday — Friday 7:30 — 4:00 8:30 -4:30 8:00 — 5:00 j . it +rn.�r�ui =i�us�tnVFi nh[�in�� 4/20/2011 20 Other... • Negotiate with Union Changing Hours Requires Updates to... • City ordinance • Letterhead • Utility billing software • Phone trees • Website • Business cards • Phonebooks • Signs on drop boxes, and in lobby Lit Looking Forward • lily, tup attrilseguiqii7tAbiti'li! 4/20/2 21 Future Changes to Procedures - Should we re-evaluate later? • AMI may result in procedural changes • Meter reading • Consistent read dates • Accuracy • More training will be required Financial Considerations • How will we fund an increase? • What is the long term impact? • Increase of utility rates? • Is it sustainable? ▪ Training? • Funding comes from • 95% Utilities • 5% General Fund fiiYetiiflFSE 3i3YtSu'tt... ..�...n ::� 3G3 {�1` aill F3RFW1uFiHiS�f]( iit��l�it lY1�3i 4/20/2011 22 Questions? 4/20/2011 23 4000 Charges for Services PW Admin Charges $362,346 5000 I n terg overnmental Electric Fund $14,134 Electric Utility Fund 2011 Increased Charm 3000 Operating Supplies: Building supplies $10,900 Fuel consumed 48,650 (new in 2011) 4000 Charges for Services Administrative Charges $1,154,322 (Admin) Communication Expenses $ 47,400 Maintenance 187,000 Subscriptions & Dues 86,575 Interdepartmental Charges 15,770(new in 2011) Water Utility Fund 3 000 Operating Supplies Office & Operating Supplies $24,900 Fuel Consumed $23,500 (new in 2011) 4000. Charges for Services Communication & I ET $41,286 5000 I me rgovernm enta l Capital electric Fund $50,899 (new ?) Wastewater Utility Fund INCREASE $ 2,400 48,650 $11,035* 13,594 11,000 19,142 15.770 $121,594 TOTAL 2,000 23,500 21,074 50,899 $97,473 TOTAL 37,193* (Adrin) $14,134 $51,327 TOTAL Page 2 - 4/20/11 Cherie Kidd 4000 Charges for Services Professional Services $155,300 PW Admin Charges $55,185 IT charges $15,310 Communication Charges 4000 Charges for Services IT Charges $75,038 Stormwater Utilitv Fund Solid Waste Utility Fund Increase $140,000 17,437* 8,362 712 $166,511 TOTAL Increase 19,450 Interdepartmental charges for services $10,000(new in 2011) 10,000 $29,450 Total Increases in Electric, Water, Wastewater & Stormwater Utilities $466,355 Total Utility Admin increases $65,665 We saved $27,000 by shutting down "Customer Service Dept" public access to make payments on Friday afternoons. This $27,000 cost savings for Customer Services is shared between 6 sources: Water, wastewater, Solid Waste, Medic One utilities and our General Fund • • • CALL TO ORDER- Mayor Di Guilio called the regular meeting of the Port Angeles City Council to REGULAR MEETING: order at 6:00 p.m. ROLL CALL: PLEDGE OF ALLEGIANCE: PUBLIC COMMENT: CITY COUNCIL MEETING Port Angeles, Washington April 5, 2011 Members Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Members Absent: None. Staff Present: Manager Myers, Attorney Bloor, Deputy Clerk Pierce, G. Cutler, T. Gallagher, K. Dubuc, N. West, Y. Ziomkowski, and L. Dunbar. Mayor Di Guilio led the Pledge of Allegiance to the Flag. CEREMONIAL 1. Sexual Assault Awareness Month MATTERS/ PROCLAMATIONS/ Mayor Di Guilio presented Jennifer Jewell, of Healthy Families of Clallam & EMPLOYEE County, with a proclamation recognizing April, 2011, as Sexual Assault Awareness RECOGNITIONS: month. 2. National Public Safety Telecommunications Week Mayor Di Guilio and Police Chief Gallagher presented Karen Roedell and Marilyn Sheats , with a proclamation recognizing April 10 -16, 2011, as National Public Safety Telecommunications Week. Matthew Rondoza, 1802 W. 5 Street, spoke regarding allegations involving City employees and former Councilmembers and encouraged the Council to maintain transparency on all issues. John Ford, 174 Hoare Road, spoke regarding the City's use outside consultants to determine why people shop outside of the city and the Waterfront & Transportation Improvement Project. Norma Turner, 3928 Mt. Angeles Road, spoke regarding the recent special meeting on the budget, posting meeting recordings on the internet, use of utility taxes, and a charge to citizens for new electric meters. Director Cutler responded that there will not be a charge for the new meters to individual utility customers and requested that the citizen contact him directly for complete information. Tad Price, 1338 W 9th Street, representing Peninsula International Relations Association (PIRA), gave an update on the status of Mutsu City after the earthquake and tsunami event. F -1 CITY COUNCIL MEETING April 5, 2011 CITY COUNCIL REPORTS: WORK SESSION: LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: CONSENT AGENDA: Cindy Sofie, 2213 W. 14 Street, also updated the Council on the status of Mutsu City and reported on the local Red Cross fundraising efforts and that cards from members of the Port Angeles community will be sent to Mutsu City. City Manager Myers also updated the Council on recovery efforts in Mutsu City. Mike Brown, 224 Whidby Avenue, former City employee, expressed concerns regarding the cost of consultants; spoke in opposition of the new water and electric meters; expressed dissatisfaction with switchboard service; and displeasure with the level of water pressure in homes in his neighborhood. Mayor Di Guilio encouraged Mr. Brown to contact Public Works & Utilities Department for more information. Councilmember Mania thanked Cindy Kochanek, of the Recreation Division, for the success of the recent Rock, Gem & Jewelry Show. Councilmember Downie reported that he and Manager Myers and Community & Economic Development Director West traveled to Bothell, Washington for a meeting with City of Bothell officials involving ways develop a successful marketing strategy to encourage businesses to consider Port Angeles. He reported that Bothell stressed that it is important to recognize and engage the business community; while implementing a community vision, policy and a sense of place for their residents and visitors. Mayor Di Guilio suggested adding this to a future agenda for discussion. Mayor Di Guilio reported that at their last meeting, the Fire Consolidation Committee determined that, at this time, it is not appropriate for the City to move forward with consolidation of the Port Angeles Fire Department and Fire District No 2. No other reports were given. 1. Port Angeles Downtown Association / 1 s ` Quarter Report Barbara Frederick, Executive Director of the Port Angeles Downtown Association presented the Council with the Association's Report for the First Quarter 2011. She outlined highlights from the report and answered questions from the Council. Councilmember Mania requested the addition of an agenda item regarding the Washington State Auditor's Office Investigation be added to Other Considerations, I2. It was moved by Councilmember Nelson and seconded by Downie to approve the Consent Agenda to include: 1.) City Council Minutes for March 15, 23, 29, and 30, 2011; 2.) Expenditure Approval List: 3/5/11 to 3/25/11 for $3,308,586.96; 3.) Award Cable Restoration Phase 111, Project CL01 -2010; 4.) Washington Substation Transmission Line Renovation, Project CL06 -2007 / Award Contract; 5.) Appointment to Parks, Recreation & Beautification Commission; and 6.) Construction Contract — Bi- annual Sewer Line Replacement, Project WW27 -99. Myers noted there was a change to Item #6. Director Cutler reported on the modification to that item submitting an updated memo and information for Council consideration. Council discussion followed. Motion carried 7 -0. F -2 • • • • • CITY COUNCIL MEETING April 5, 2011 PUBLIC HEARINGS 1 Street Vacation Petition — STV 1101, Mt. Angeles View -- Housing Authority OTHER: of the County of Clallam — item pulled from the agenda. BREAK: Mayor Di Guilio adjourned the meeting for ,a break at 7:00 p.m. Meeting reconvened at 7:12 p.m. ORDINANCES NOT REQUIRING PUBLIC HEARINGS Mayor Di Guilio announced that the Housing Authority had requested that the matter be continued. He inquired if anyone in the audience was attending to speak on the matter. None came forward. 1. Developer Reimbursement Ordinance Finance Director Ziomkowski explained the reasons for the amendment to simplify the interest calculation. Council discussion followed. Mayor Di Guilin conducted a second reading of the Ordinance by title, entitled, ORDINANCE NO. 3425 AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 13.68 of the Port Angeles Municipal Code relating to Developer Reimbursement. It was moved by Collins and seconded by Kidd to: Adopt the Ordinance as read by title. Motion carried 7 -0. 2. Public Records Training — Ordinance Amendment Attorney Bloor addressed both public records ordinance amendments and explained the reasonsfor the amendments was due to the City Clerk Hurd's dedication to making the process complete and streamlined as possible. Clerk Hurd's recommendation is for public records training be a formal requirement. This amendment would provide a training program for all City staff. The second ordinance amendment regards fees for public record requests. Council discussion continued. Councilmember Collins offered a suggestion to revise Section A. Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending Chapter 2.74 of the Port Angeles Municipal Code relating to inspection of public records. F -3 CITY COUNCIL MEETING April 5, 2011 ORDINANCES NOT REQUIRING PUBLIC HEARINGS: RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS: OTHER CONSIDERATIONS: 3. Public Records — Ordinance Amendment / Fees for Supplying Copies and Other Services Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Sections of Chapter 3.70, of the Port Angeles Municipal Code relating to Public Records and Police Department fees. 4. PA Forward Committee -- Ordinance Amendment Manager Myers explained that although Council recently approved an ordinance amendment to add Olympic National Park to the PA Forward Committee, due to Federal law, Olympic National Park is not able to participate as formal committee members. Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled, None. ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending Chapter 2.40 of the Port Angeles Municipal Code relating to the Port Angeles Forward Committee. 1. Bonneville Power Administration Residential Exchange Program Settlement Agreement Attorney Terry Mundorf, of Marsh Mundorf Praff Sullivan & M participated via conference call. Also in attendance was Dean Reed oftlae Utility Advisory Public Works and Utilities Director Cutler introduced Deputy Director of Power Systems Dunbar who made a presentation with PowerPoint slides outlining the process to date. Deputy Director Dunbar noted the pros and cons of participating in the settlement agreement. Dunbar reported that 9.7% of the utilities involved have either declined or voted not to sign the agreement. With a 91% approval rate being required, it is appearing that this settlement agreement will not become effective. Attorney Mundorf outlined the requirements of the settlement agreement noting the final deadline of April 15, 2011. Council discussion followed. It was moved by Mania and seconded by Perry to: Disapprove of the proposed settlement agreement for the Bonneville Power Administration Residential Exchange Program. Motion carried 7 -0. F -4 • • • • • CITY COUNCIL MEETING April 5, 2011 PUBLIC HEARINGS — QUASI-JUDICIAL: FINANCE: None. INFORMATION: EXECUTIVE SESSION: None. 2. Washington State Auditor's Office Investigation. Manager Myers provided an oral and written report to Council outlining the course of events in regards to the City's response to the State Auditor's investigation and the preliminary draft report. Council discussion followed. ADJOURNMENT: The meeting adjourned at 8:31 p.m. Mania requested that the Council discussion be noted for the record. Mania asked a series of questions of Manager Myers. Attorney Bloor offered to Council that that legal counsel could be provided in either executive or open session. By consensus Council remained in open session. Attorney Bloor explained the statue in regards to public records and how certain documents can be exempt or not exempt from public disclosure. Attorney Bloor stated that the purpose of the audit is to determine whether the City did anything wrong. To determine this, the Auditor's Office should consider all evidence, documents, meeting minutes, records, and conduct interviews. In this instance, and through a series of events, one of the key people that might have information contributing to whether the City had done anything wrong had never been interviewed by the Auditor. It is in the City's interest to make sure that the investigation is complete, and in his opinion this is a legitimate action to take. Council discussion continued. No action was taken. None. Manager Myers reported that the next City Manager Coffee will be on Friday, April 8, 2011 at the Renaissance on Front Street from at 10:00 a.m. to 11 :00 a.m. Manager Myers called attention to Item F4 of the agenda noting that this project came well under budget as the City took advantage of the current favorable construction and building climate. He added comments regarding the tour to Bothell and that staff will consider re evaluating the retail market analysis which may be brought back for further Council consideration. He stated that, due to Passover, the next Council meeting of April 19, 2011, will be continued to Wednesday, April 20, 2011, at 6:04 p.m. Dan Di Guilio, Mayor Janessa Hurd, City Clerk F -5 CALL TO ORDER- A Special City Council meeting was called for the purpose of receiving and SPECIAL MEETING: reviewing the Washington State Auditor's Investigation .Report. CALL TO GIRDER: Deputy Mayor Perry called the special meeting of the Port Angeles City Council to order at 10:30 a.m. ROLL CALL: Members Present: Deputy Mayor Perry, Councilmember s Collins, Downie, Kidd, Mania, and Nelson. PLEDGE OF ALLEGIANCE: PRESENTATION: ADJOURNMENT: CITY COUNCIL SPECIAL MEETING Port Angeles, Washington April 13, 2011 Members Absent: Mayor Di Guilio. Staff Present: Manager Myers, Attorney Bloor, Deputy Clerk Pierce, G. Cutler, D. McKeen, and N. West. Deputy Mayor Perry led the Pledge of Allegiance to the Flag. Kim Hurley, Manager of Special Investigations, and Jim Brittan, Director of Special Investigations from the Washington State Auditor's Office presented Council with the report. Council discussion followed. No action was taken. Deputy Mayor Perry adjourned the meeting at 10:48 a.m., Dan Di Guilio, Mayor Janessa Hurd, City Clerk 1 F -6 • • • Vendor CONNEY SAFETY PRODUCTS Olympic Christian School Terry Reid Harvard Business Review PROGRESSIVE BUSINESS PUBLCTNS PORT ANGELES CITY TREASURER Legislative PROGRESSIVE BUSINESS PUBLCTNS City Manager Department ADVANCED TRAVEL Finance Department ADVANCED TRAVEL ANN CASAD PACIFIC OFFICE EQUIPMENT INC Finance Department EQUIFAX SWAIN'S GENERAL STORE INC VERIZON WIRELESS Finance Department UNITED PARCEL SERVICE Finance Department PORT ANGELES CITY TREASURER Attorney CLALLAM PUBLIC DEFENDER Attorney FEDERAL EXPRESS CORP MAKERS ARCHITECTURE & URBAN DESI(CONSULTING SERVICES PORT ANGELES CITY TREASURER Community Development VERIZON WIRELESS Community Development VERIZON WIRELESS Community Development 411111 CLALLAM CNTY HUMANE SOCIETY City of Port Angeles City Council Expenditure Report From: 3/26/2011 To: 41812011 Description Account Number FIRST AID & SAFETY EQUIP. 001- 0000 - 237.00 -00 VBCC DEPOSIT REFUND 001- 0000 - 239.10 -00 CLOTHING ALLOWANCE 001- 0000 - 237.00 -00 SUBSCRIPTION 001- 0000 - 237.00 -00 LIBRARY SERVICES(EXCL 908 001- 0000 - 237.00 -00 SUPERVISORS LEGAL UPDATE 001 - 0000 - 237.00 -00 Division Total: Department Total: Chamber Lunches -Kidd 001 -1160- 511.31 -01 Mayor & Council Division Total: Legislative Department Total: SUPERVISORS LEGAL UPDATE 001 - 1220 - 516.49 -01 Human Resources Division Total: City Manager Department Department Total: GIOA Conf -BH/YZ Finance Administration GIOA Cvnf -BH/YZ Tuition Reimbursement TONER CARTRIDGE /NORBERG Accounting CREDIT REPORTS CLOTHING ALLOWANCE- H. IY 03 -13 a/c 271272753 -00001 Customer Service Shipping Chgs Reprographics Finance Department Copies - DeFrang Attorney Office Public Defender Fees Prosecution Attorney Shipping Chgs -March PABNChamber Meals -West Planning 03 -15 a/c 264230412 -00003 Building 03 -15 a/c 264230412 -00003 Code Compliance Community Development 1ST QTR DOG LICENSE RECPT 001 -5010- 322.30 -11 Page 1 001 -2010- 514.43 -10 Division Total: 001- 2023 - 514.43 -10 001-2023-514.43-10 001- 2023 - 514.31 -01 Division Total: 001- 2025 - 514.41 -50 001 - 2025 - 514.31 -11 001- 2025 - 514.42 -10 Division Total: 001 - 2080 -51 4.42 -10 Division Total: Department Total: 001 - 3010- 515.31 -01 Division Total: 001 -3021- 515.41 -50 Division Total: Department Total: 001 -4010- 558.44 -10 001 -4010- 558.41 -50 001 -4010- 558.31 -01 Division Total: 001 -4020- 524.42 -10 Division Total: 001- 4030- 559.42 -10 Division Total: Department Total: Date: 4/14/2011 Invoice Amount - 5.34 150.00 -7.93 - 7.20 -36.29 -36.29 $56.95 $56.95 17.65 $17.65 $17.65 108.40 $108.40 $108.40 487.27 $487.27 487.26 518.49 152.75 $1,158.50 60.00 91.86 71.40 $223.26 20.00 $20.80 $1,889.03 1.50 $1.50 5,100.00 $5,100.00 $5,101.50 16.73 7,112.50 39.07 $7,168.30 59.62 $59.62 14.91 $14.91 $7,242.83 590.00 F-7 Vendor CLALLAM CNTY HUMANE SOCIETY Police Department CLALLAM CNTY HUMANE SOCIETY Police Department ADVANCED TRAVEL Police Department ADVANCED TRAVEL MPH INDUSTRIES INC PACIFIC OFFICE EQUIPMENT INC Police Department CANON USA, INC Harvard Business Review OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC Fire Department ADVANCED TRAVEL CAPTAIN T'S Terry Reid NAPA AUTO PARTS PORT ANGELES FIRE DEPARTMENT VERIZON WIRELESS Fire Department OLYMPIC STATIONERS INC Fire Department PARATEKK INC PORT ANGELES FIRE DEPARTMENT VERIZON WIRELESS Fire Department NAPA AUTO PARTS PORT ANGELES FIRE DEPARTMENT WHEELER, CORAL WSAFC Fire Department PORT ANGELES FIRE DEPARTMENT Fire Department ADVANCED TRAVEL INSIGHT PUBLIC SECTOR Sondya Wray City of Port Angeles City Council Expenditure Report From: 3/26/2011 To: 4/8/2017 Description Account Number 1ST QTR CAT LICENSE RECPT 001 -5010- 322.30 -12 Police Administration Division Total: 2ND QTR PAYMENT 001 -5012 - 521.41 -50 Intergovernmental Svcs Division Total: Invst/Detective. Trng -TP 001 - 5021 - 521.43 -10 Investigation Division Total: Prisoner Trsprt- Johnson 001- 5022 - 521.43 -10 NW Law Enf Course - McFall 001-5022-521.43-10 RADAR BRACKET FOR DODGE C 001 -5022- 521.31 -11 MPH RADAR, (WASPC GRANT F 001 - 5022 - 521.31 -80 OFFICE MACHINES & ACCESS 001-5022-521.31-60 OFFICE MACHINES & ACCESS 001- 5022 - 521.31 -60 Patrol Division Total: Police Department Department Total: CANON 001 -6010- 522.45 -31 SUBSCRIPTION 001 -6010- 522.31 -01 SUPPLIES 001 -6010- 522.31 -01 OFFICE SUPPLIES,PAPERIRIB 001 -6010- 522.31 -01 Fire Administration Division Total: WSP Fire Trng- KD /JCIAC 001 -6020- 522.43 -10 CLOTHING 001 -6020- 522.20 -80 CLOTHING ALLOWANCE 001 -6020- 522.20 -80 BULBS 001 -6020- 522.31 -02 BUCKLE 001 -6020- 522.31 -02 03 -15 a/c 264395724 -00001 001 -6020- 522.42 -10 Fire Supression Division Total: SUPPLIES 001 -6030- 522.31 -01 Fire Prevention Division Total: SARWORKS CONFERENCE 001 - 6040 - 522.43 -10 SUPPLIES 001 -6040- 522.31 -01 03 -10 a/c 57199962 -00001 001- 6040 - 522.42 -10 Fire Training Division Total:- BELT 001 -6050- 522.48 -10 SUPPLIES 001 - 6050- 522.31 -20 SUPPLIES 001 -6050- 522.31 -02 SIGN 001 -6050- 522.31 -20 Facilities Maintenance Division Total: TSUNAMI -- EOC REFRESHMEN 001 -6060- 525.31 -01 Emergency Management Division Total: Fire Department Department Total: CSO Mtg-MP/KN/MS 001 -7010- 532.43 -10 RADIO & TELECOMMUNICATION 001 - 7010 - 532.31 -01 TUITION REIMBURSEMENT 001 - 7010 - 532.43 -10 Page 2 Date: 4/14/2011 Invoice Amount 60.00 $650.00 13, 500.00 $13,500.00 217.00 $217.00 34.01 150.21 89.89 2,162.58 57.59 142.75 $2,637.03 $17,004.03 190.69 92.84 43.22 15.44 $342.19 319.50 587.43 102.34 10.73 0.73 26.30 $1,047.03 7.46 $7.46 85.00 37.77 34.73 $157.50 8.05 25.60 169.37 6.05 $209.07 5.38 $5.38 $1,768.63 179.10 282.91 795.12 F -8 • Vendor PORT ANGELES CITY TREASURER PROGRESSIVE BUSINESS PUBLCTNS Public Works -Gen Fnd ASM SIGNS GREAT AMERICA LEASING CORP SWA'IN'S GENERAL STORE INC Parks Dept GREAT AMERICA LEASING CORP QWEST Parks Dept ANGELES MILLWORK & LUMBER CO CED /CONSOLIDATED ELEC DIST INC QUIRING MONUMENTS INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC Parks Dept C & J-EXCAVATING INC FAMILY SHOE STORE Olympic Christian School PENINSULA DAILY NEWS PORT ANGELES POWER EQUIPMENT PROGRESSIVE. BUSINESS PUBLCTNS PSC ENVIRONMENTAL SVCS LLC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY Parks Dept CONNEY SAFETY PRODUCTS OTIS ELEVATOR COMPANY INC Facilities Maintenance AMSAN SWAIN'S GENERAL STORE INC Facilities Maintenance ADT SECURITY SERVICES, INC M & P GARAGE DOORS OTIS ELEVATOR COMPANY INC O PUGET SAFETY EQUIPMENT INC QWEST City of Port Angeles City Council Expenditure Report From: 3/26/2011 To: 4/8/2011 Description Markers - Cutler SUPERVISORS LEGAL UPDATE Pub Wks Administration Public Works -Gen Fnd SIGNS, SIGN MATERIAL OFFICE MACHINES & ACCESS HARDWARE,AND ALLIED ITEMS Parks Administration OFFICE MACHINES & ACCESS 03-14 a/c 36045770049478 Senior Center PLUMBING EQUIP FIXT,SUPP ELECTRICAL EQUIP & SUPPLY CEMETERY MARKERS SUPPLIES HARDWARE,AND ALLIED ITEMS Ocean View Cemetery CONSTRUCTION SERVICES,GEN SHOES AND BOOTS SREEN RENTAL REFUND COMMUNICATIONS /MEDIA SERV MACHINERY & HEAVY HRDWARE 001- 8080 - 576.31 -01 LIBRARY SERVICES(EXCL 908 001- 8080 - 576.49 -90 AGRICULTURAL IMPLEM PARTS 001- 8080 - 576.48 -10 PLUMBING EQUIP FIXT,SUPP 001 - 8080 - 576.31 -01 SUPPLIES 001 -8080- 576.31 -20 SUPPLIES . 001 - 8080 - 576.31 -01. SUPPLIES 001 - 8080-576.31 -20 Park Facilities Division Total: Parks Dept Department Total: FIRST AID & SAFETY EQUIP. 001- 8112- 555.31 -20 BUILDING MAINT &REPAIR.SER 001 -8112- 555.48 - 10 . Senior Center Facilities Division Total: PAPER & PLASTIC - DISPOSABL 001 -8130- 518.31 -01 PAPER & PLASTIC- DISPOSABL 001- 8130 - 518.31 -01 HARDWARE,AND ALLIED ITEMS 001 -8130- 518.31 -01 Custodial /Janitorial Svcs Division Total: SECURITY,FIRE,SAFETY SERV 001 - 8131 - 518.42 -10 PW CONSTRUCTION & RELATED 001 -8131- 518.48 -10 BUILDING MAINT &REPAIR SER 001 -8131- 518.31 -20 FIRST AID & SAFETY EQUIP. 001 - 8131 - 518.31 -20 03 -05 a/c 3604523954268B 001 - 8131- 518.42 -10 Page 3 Account Number 001 -7010- 532.31 -01 001 -7010- 532.49 -01 Division Total: Department Total: 001 -8010- 574.41 -50 001 -8010- 574.45 -31 001 - 8010- 574.31-01 Division Total: 001 -8012- 555.45 -31 001 -8012- 555.42 -10 Division Total: 001 - 8050 - 536.31 -20 001 - 8050 - 536.31 -20 001-8050-536.34-01 001 - 8050 - 536.31 -01 001 -8050- 536.31 -20 Division Total: 001 -8080- 576.48 -10 001- 8080 - 576.31 -01 001 -8080- 347.30 -18 001- 8080 - 576.49 -90 Date: 4/14/2011 invoice Amount 2.17 359.89 $1,619.19 $1,619.19 833.33 36.58 32.62 $902.53 33.77 86.71 $120.48 81.53 76.73 316.00 46.04 12.73 $533.03 4,227.60 450.00 50.00 441.95 106.22 98.00 1,936.86 46.20 4.47 54.06 43.02 $7,458.38 $9,014.42 68.92 2,491.09 $2,560.01 214.89 465.43 21.04 $701.36 50.83 596.20 1,880.73 218.64 80.07 F -9 Vendor QWEST THYSSENKRUPP ELEVATOR CORP Facilities Maintenance GREAT AMERICA LEASING CORP PACIFIC OFFICE EQUIPMENT INC PORT ANGELES CITY TREASURER Recreation Activities GREAT AMERICA LEASING CORP Recreation Activities GREAT AMERICA LEASING CORP Cliff Schleusner PORT ANGELES CITY TREASURER Recreation Activities PORT ANGELES CHAMBER OF COMM Lodging Excise Tax A -1 PERFORMANCE, INC AMSAN ANGELES MILLWORK & LUMBER CO BLAKE TILE & STONE, INC FASTENAL INDUSTRIAL HOLCOMB & COMPANY, D PROGRESSIVE BUSINESS PUBLCTNS PUD #1 OF CLALLAM COUNTY SUNSET DO -IT BEST HARDWARE Public Works - Street ADVANCED TRAVEL ATHLETE'S CHOICE, INC Economic Development City of Port Angeles City Council Expenditure Report From: 312612011 To: 4/8/2011 Description 03 -16 a/c 206T355724768B BUILDING MAINT &REPAIR SER Central Svcs Facilities Facilities Maintenance OFFICE MACHINES & ACCESS COMPUTERS,DP & WORD PROC. Quad Rule - Peterson Sports Programs OFFICE MACHINES & ACCESS Special Events OFFICE MACHINES & ACCESS REIMBURSE DERBY PRIZES Rock Show Booth Supls -AM Kidsfest Supplies- Mozingo Youth /Family Programs Recreation Activities General Fund 2011 MEDIAIMKTG CAMPAIGN Lodging Excise Tax Lodging Excise Tax Lodging Excise Tax Fund BUILDING MAINT &REPAIR SER JANITORIAL SUPPLIES PAINTS,COATI NGS,WALLPAPER SUPPLIES Account Number 001 -8131- 518.42 -10 001 -8131- 518.48 -10 Division Total: Department Total: 001 -8221- 574.45 -31 001 -8221- 574.31 -01 001 -8221- 574.31 -01 Division Total: 001 -8222- 574.45 -31 Division Total: 001 - 8224 - 574.45 -31 001- 8224 - 574.31 -01 001- 8224 - 574.31 -01 001 -8224- 574.31 -01 Division Total: Department Total: Fund Total: 101 -1430- 557.50 -83 Division Total: Department Total: Fund Total: 102- 7230 - 542.41 -50 102- 7230 - 542.31 -20 102- 7230 - 542.31 -20 102 -7230 - 542.31 -20 HAND TOOLS ,POW&NON POWER 102- 7230 - 542.35 -01 SUPPLIES SEED,SOD,SOIL &I NOCLJLANT CHEMICAL LAB EQUIP & SUPP ROAD /HWY MATERIALS ASPHLT LIBRARY SERVICES(EXCL 908 Service @ 101 & Euclid SUPPLIES MARKERS, PLAQUES,SIGNS SUPPLIES Street Public Works - Street Street Fund DOE Mtg- West/Bloor FINAL PAY SIGN IMPROVE GR Economic Development Economic Development Page 4 102 -7230- 542.35 -01 102 -7230- 542.31 -20 102 -7230 - 542.31 -01 102- 7230 - 542.31 -20 102- 7230 - 542.31 -01 102 -7230- 542.47 -10 102- 7230 - 542.31 -25 102- 7230 - 542.31 -25 102- 7230 - 542.35 -01 Division Total: Department Total: Fund Total: 103-1511-558.43-10 103- 1511- 558.49 -91 Division Total: Department Total: Date: 4/14/2011 Invoice Amount 57.46 811.10 $3,695.03 $6,956.40 64.72 119.24 23.95 $207.91 64.72 $64.72 64.72 399.81 16.21 43.44 $524.18 $796.81 $51,575.84 22,119.46 $22,119.46 $22,119.46 $22,119.46 77.50 103.41 14.61 14.03 6.82 7.78 51.71 28.35 1,626.69 61.71 16.59 37.00 25.42 30.72 $2,102.34 $2,102.34 $2,1 02.34 30.50 307.24 $337.74 $337.74 F -10 Vendor VERIZON WIRELESS City of Port Angeles City Council Expenditure Report From: 3/26/2011 To: 4/8/2011 Date: 4114/2011 Description Account Number Invoice Amount Economic Development Fund Total: $337.74 03 -15 a/c 264230412- 00003 106 -1512- 558.42 -10 37.26 Economic Development Archaeologist Division Total: $37.26 Economic Development Department Total: $37.26 Cultural Resources Fund Total: $37.26 ADVANCED TRAVEL E911 Forum - Romberg 107 -5160- 528.43 -10 627.91 AHRENS, KENNETH E Rental Fees 107 -5160- 528.45 -30 700.00 KING CNTY EMERGENCY MEDICAL SVCS LIBRARY SERVICES(EXCL 908 107 -5160- 528.43 -10 595.00 NEW WORLD SYSTEMS DATA PROC SERV &SOFTWARE 107 -5160- 528.48 -10 115,140.31 QWEST 03 -23 a/c 206T411918873B 107 -5160- 528.42 -10 57.46 WESTEK MARKETING COMPUTER HARDWARE &PERIPHI 107 -5160- 528.31 -60 148.51 Pencom Pencom Division Total: $117,269.19 Pencom Department Total: $117,269.19 Pencom Fund Fund Total: $117,269.19 PORT ANGELES CITY TREASURER Plastic Cups - Breitbach 174- 8224 - 574.31 -01 18.16 Recreation Activities Youth /Family Programs Division Total: $18.16 Recreation Activities Department Total: $18.16 Recreational Activities Fund Total: $18.16 0 BILL'S PLUMBING & HEATING INC SANIKAN RAYONIER SITE WFT 186- 0000 - 239.91 -00 85.00 Division Total: $85.00 Department Total: $85.00 Waterfront Trail Fund Total: $85.00 PERTEET, INC CONSULTING SERVICES 310 -7930- 595.41 -50 1,315.00 CONSULTING SERVICES 31 0- 7930 - 595.41 -50 280.00 Capital Projects -Pub Wks GF- Street Projects Division Total: $1,595.00 Capital Projects -Pub Wks Department Total: $1,595.00 Capital Improvement -Fund Total: $1,595.00 CLALLAM TITLE CO TITLE INSURANCE CERT VLY 314- 3920 - 518.41 -50 216.80 Capital Projects A ttny Property Management Division Total: $216.80 Capital Projects -Attny Department Total: $216.80 Property Management Fund Fund Total: $216.80 EMEDCO INC SIGNS, SIGN MATERIAL 401- 0000 - 237.00 -00 -29.24 SIGNS, SIGN MATERIAL 401- 0000 - 237.00 -00 -10.97 SIGNS, SIGN MATERIAL 401 - 0000 - 237.00 -00 -6.57 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401 - 0000 - 141.40 -00 973.97 FASTENERS, FASTENING DEVS 401 - 0000 - 141.40 -00 287.80 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401- 0000 - 141.40 -00 715.44 BOCK, ESTATE OF EDWIN S OVERPAYMENT -239 W 5TH ST 401- 0000 - 122.10 -99 177.08 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401 - 0000 - 141.40 -00 392.92 III FASTENERS, FASTENING DEVS 401 - 0000 - 141.40 -00 170.62 Division Total: $2 71.05 F -11 Page 5 Vendor ADVANCED TRAVEL Public Works - Electric A -1 PERFORMANCE, INC ADVANCED TRAVEL ANGELES MILLWORK & LUMBER CO CANON USA, INC CED/CONSOLIDATED ELEC DIST INC CRASH SUPPLY INC EMEDCO INC GRAINGER HUGHES UTILITIES LTD Brian Wahto Derrick Halsey Greg McCabe NORTH COASTICODALE UTILITY GROUP OLYMPIC LAUNDRY & DRY CLEANERS PACIFIC OFFICE EQUIPMENT INC PORT OF PORT ANGELES PROGRESSIVE BUSINESS PUBLCTNS QUILL CORPORATION - QWEST STAINLESS FASTENERS, INC STUSSER ELECTRIC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY Description City of Port City Council Expen From: 3/26/2011 WPAG Mtg- Dunbar Power Systems BUILDING MAINT&REPAIR SER Relay School - Eisele ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY RENTAL OR LEASE SERVICES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY OPTICAL EQUIP ACESS& SUPP SIGNS, SIGN MATERIAL SIGNS, SIGN MATERIAL SIGNS, SIGN MATERIAL CUTLERY,DISHES GLASS ETC CUTLERY,DISHES GLASS ETC ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY MEAL REIMBURSEMENT MEAL REIMBURSEMENT MEAL REIMBURSEMENT FIRE PROTECTION EQUIP /SUP LAUNDRY /DRY CLEANING SERV OFFICE SUPPLIES, GENERAL FURNITURE, OFFICE Lease Fees LIBRARY SERVICES(EXCL 908 OFFICE SUPPLIES, GENERAL 03 -14 a/c 36045747177778 03 -16 a/c 206T323881998B 03 -16 a/c 206T326157000B 03 -16 a/c 206T322760994B 03-16 a/c 206T3238799968 FASTENERS, FASTENING DEVS FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Page 6 Angeles diture Report To: 4/8/2011 Account Number Department Total: 401 -7120- 533.43 -10 Division Total: 401 -7180- 533.41 -50 401 -7180- 533.43 -10 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.45 -31 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.31 -01 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401- 7180- 533.31 -01 401 - 7180- 533.31 -01 401 -7180- 533.35 -01 401 -7180- 533.34 -02 401 -7180- 533.31 -01 401 -7180- 533.31 -01 401 -7180- 533.31 -01 401 - 7180- 533.31 -01 401 -7180- 533.41 -50 401 -7180- 533.31 -01 401 -7180- 533.34 -02 401 -7180- 533.45 -30 401-7180-533.31-01 401 - 7180- 533.31 -01 401 -7180- 533.42 -10 401 -7180- 533.42 -10 401 -7180- 533.42 -10 401 -7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180-533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.35 -01 401 -7180- 533.35 -01 401- 7180 - 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 Date: 4/14/2011 Invoice Amount $2,671.05 83.45 $83.45 170.46 817.95 16.33 7.38 176.61 93.59 113.82 238.74 377.23 141.57 84.73 74.39 452.92 82.84 637.39 15.25 15.25 15.25 434.47 74.67 13.54 214.59 4,100.00 61.72 212.68 124.72 54.54 54.54 54.54 109.08 63.38 3.13 14.08 3.82 40.96 40.93 21.22 21.83 46.80 F - 12 �f lief }� Vendor THURMAN SUPPLY UNITED PARCEL SERVICE WAGNER -SMITH EQUIPMENT CO WESCO DISTRIBUTION INC Public Works - Electric DEFUSCO INDUSTRIAL SUPPLY ADVANCED TRAVEL Perf Trng -Baar Pert Trng - Flores Perf Trng - Johnson Perf Trng- Klimek Perf Trng -Meyer CASCADE COLUMBIA DISTRIBUTION, INC EQUIP MAINT & REPAIR SERV DEFUSCO INDUSTRIAL SUPPLY DRY CREEK WATER ASSN, INC FASTENAL INDUSTRIAL LAKESIDE INDUSTRIES INC PORT ANGELES POWER EQUIPMENT PROGRESSIVE BUSINESS PUBLCTNS PUD #1 OF CLALLAM COUNTY QWEST SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY TWISS ANALYTICAL LABORATORIES Public Works -Water • City of Port Angeles City Council Expenditure Report From: 3/26/2011 To : 4/8/2011 Description FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY Shipping Chas ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Electric Operations Public Works - Electric Electric Utility Fund SUPPLIES SUPPLIES PIPE FITTINGS ENVIRONMENTAL &ECOLOGICAL ENVIRONMENTAL &ECOLOGICAL ENVIRONMENTAL &ECOLOGICAL Water Public Works -Water Water Fund Page 7 Account Number 401 -7180- 533.34 -02 401 -7180- 533.35 -01 401 -7180- 533.42 -10 401 -7180- 533.31 -01 401 -7180- 533.35 -01 401 -7180- 533.34 -02 401 -7180- 533.34 -02 Division To ta l: Department Total: Fund Total: HAND TOOLS ,POW &NON POWER402- 0000 - 237.00 -00 Division Total: Department Total: 402 - 7380 - 534.43 -10 402 - 7380 - 534.43 -10 402- 7380 - 534.43 -10 402 - 7380 - 534.43 -10 402 - 7380- 534.43 -10 402 - 7380- 534.31 -05 WATER&SEWER TREATING CHEN402 -7380- 534.31 -05 HAND TOOLS ,POW &NON POWER402- 7380 - 534.31 -20 SPECIAL SERVICE AGRMT #1 402- 7380 - 534.33 -10 FIRST AID & SAFETY EQUIP. 402- 7380 - 534.31 -01 CONSTRUCTION SERVICES,HEA 402 -7380- 534.48 -10 HAND TOOLS ,POW &NON POWER402- 7380 - 534.31 -20 LIBRARY SERVICES(EXCL 908 Crown Z Water Rd 03 -05 a/c 360424587479B 03 -14 a/c 3604571270975B 03 -10 a/c 360z100240955B 03 -23 a/c 206T411255315B PIPE FITTINGS 402- 7380 - 534.31 -01 402 -7380- 534.47 -10 402 -7380- 534.42 -10 402- 7380 - 534.42 -10 402 -7380- 534.42 -10 402 - 7380 - 534.42 -10 402 -7380- 534.31 -20 HAND TOOLS ,POW &NON POWER402- 7380 - 534.31 -20 402 -7380- 534.31 -20 402 -7380- 534.31 -20 402 -7380 - 534.31 -20 402 - 7380 - 534.41 -50 402 -7380 - 534.41 -50 402 -7380 - 534.41 -50 Division Total: Department Total: Fund Total: Date: 4/14/2011 Invoice Amount 7.69 24.26 11.51 128.49 555.48 52.48 323.03 $10,399.88 $10,483.33 $13,154.38 -90.57 - $90.57 - $90.57 221.61 280.51 176.01 85.30 176.01 - 160.00 605.21 1,168.72 324.14 33.58 15,964.29 12.95 61.71 22.86 92.32 172.83 147.82 64.59 19.43 39.00 44.40 37.26 11.01 22.50 215.00 215.00 $20,054.06 $20,054.06 $19,963.49 F- 13 Vendor ENVIRONMENTAL RESOURCE ASSN ADT SECURITY SERVICES, INC AMSAN BAXTER AUTO PARTS #15 BLAKE TILE & STONE, INC ENVIRONMENTAL RESOURCE ASSN FEDERAL EXPRESS CORP HARTNAGEL BUILDING SUPPLY INC JULIAN & SON INC, JOHN OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER PROGRESSIVE BUSINESS PUBLCTNS PUD #1 OF CLALLAM COUNTY QWEST SANDERSON SAFETY SUPPLY CO SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY UNIVAR USA INC A -1 PERFORMANCE, INC BAILEY SIGNS & GRAPHICS CLALLAM CNTY FAIR BOARD PEN PRINT INC PROGRESSIVE BUSINESS PUBLCTNS City of Port Angeles City Council Expenditure Report From: 3126/2011 To: 4/8/2011 Description Account Number CHEMICAL LAB EQUIP & SUPP 403 -0000- 237.00 -00 Division Tota Department To ta l: SECURITY,FI RE, SAFETY SERV 403 -7480- 535.41 -50 PAPER & PLASTIC - DISPOSABL 403 - 7480- 535.31 -01 BELTS AND BELTING 403 -7480- 535.31 -20 BRICKS & CLAY PRODUCTS 403- 7480 - 535.31 -20 CHEMICAL LAB EQUIP & SUPP 403 - 7480 - 535.31 -01 Shipping Chgs -March 403 - 7480 - 535.42 -10 SUPPLIES 403 -7480- 535.31 -20 PUMPS & ACCESSORIES 403- 7480 - 535.31 -20 SUPPLIES 403 -7480- 535.31 -01 SUPPLIES 403 -7480- 535.31 -01 Postage -Young 403 -7480- 535.42 -10 LIBRARY SERVICES(EXCL 908 403 - 7480 - 535.31 -01 Service @ Brook Ave 403 -7480- 535.47 -10 03 -16 a/c 206T325585090B 403- 7480 - 535.42 -10 03 -16 a/c 206T329544912B 403 -7480- 535.42 -10 03 -14 a/c 3604576315689B 403 - 7480 - 535.42 -10 03 -14 a/c 3604574859247B 403- 7480 - 535.42 -10 PLUMBING EQUIP FIXT,SUPP 403 - 7480 - 535.35 -01 HARDWARE,AND ALLIED ITEMS 403 - 7480 - 535.31 -01 SUPPLIES 403 -7480- 535.31 -20 PLUMBING EQUIP FIXT,SUPP 403 -7480- 535.31 -20 SUPPLIES 403 -7480- 535.31 -20 PLASTICS 403 -7480 - 535.31 -01 CHEMICAL LAB EQUIP & SUPP 403- 7480 - 535.31 -01 FASTENERS, FASTENING DEVS 403 -7480- 535.31 -20 Part return 403- 7480 - 535.31 -20 SUPPLIES 403 -7480- 535.31 -20 WATER &SEWER TREATING CHEN403- 7480 - 535.31 -05` WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL LABORATORY 403 - 7480 - 535.49 -90 WATER QUALITY LAB ANALYST SECTION FIELD PURCHASE ORDER 403- 7480 - 535.43 -10 FIELD PURCHASE ORDER 403 - 7480 - 535.43 -10 Public Works - WW/Stormwtr Wastewater Division Total: Public Works- WWIStormwtr Department Total: Wastewater Fund BUILDING MAINT &REPAIR SER SIGNS, SIGN MATERIAL • TICKETS,COUPON BKS, ETC PRINTING,SILK SCR,TYPSET LIBRARY SERVICES(EXCL 908 Page 8 Fund Total: 404 - 7580 - 537.41 -50 404 - 7580 - 537.44 -10 404 - 7580 - 537.44 -10 404 -7580- 537.44 -10 404 -7580- 537.31 -01 Date: 4/14/2011 Invoice Amount -48.21 - $48.21 - $48.21 150.00 526.26 37.07 79.67 622.11 54.07 17.62 794.61 30.81 5.32 46.70 61.72 191.26 54.40 54.40 80.07 79.95 184.60 32.17 4.96 6.14 3.21 131.53 6.81 25.07 -8.22 10.71 2,037.80' 960.00 600.00 300.00 $7,180.82 $7,180.82 $7,132.61 77.51 65.04 85.00 43.36 61.72 F -14 Vendor SUNSET DO -1T BEST HARDWARE Description SUPPLIES Public Works -Solid Waste Solid Waste- Collections Public Works -Solid Waste Solid Waste - Collections ARCHITECT &OTHER DESIGN ENVIRONMENTAL&ECOLOGICAL 03 -05 a/c 3604522245145B 03 -05 a/c 3604528100532B Public Works -Solid Waste SW - Transfer Station Public Works -Solid Waste Solid Waste- LFJTrf Stn PROGRESSIVE MEDICAL INTERNATIONAISALE SURPLUS /OBSOLETE CLALLAM CNTY ROAD DEPT EDGE ANALYTICAL QWEST BRYANT'S UPHOLSTERY CAPTAIN T'S CLALLAM CNTY EMS MOROZ, JAMES PROGRESSIVE MEDICAL INTERNATIONAI SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE REIFENSTAHL, PATRICIA FIRST AID CLASS 3/26/11 STRYKER SALES CORPORATION FLOOR MOUNT FASTENERS VERIZON WIRELESS 03 -15 a/c 264395724 -00001 NEEDLE SET VIDACARE Fire Department ADVANCED TRAVEL DAVE'S HEATING & COOLING SVC FLUID MARKET STRATEGIES MATHEWS GLASS CO INC BETTY C. HALE JAMES N KEEHN JENNIE ROHR JOAN QUIGLEY JON WEBSTER KERRIE MORRISON MARVIN ABBS MICHAEL DUMONT S MICHAEL E. HAGGERTY REBECCA J MALTBIE City of Port City Council Expe From: 3/26/2011 REPAIR CLOTHING Medic !Advisory EDUCATIONAL SERVICES Medic 1 Fire Department Medic 1 Utility N W P PAIB PA -Wks h ps -Lusk CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE Page 9 Angeles nditure Report To: 4/8/2011 Account Number 404 - 7580 - 537.31 -20 Division Total: Department Total: Fund Total: 405-7538- 537.49 -90 405 -7538- 537.41 -50 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 Division Total: Department Total: Fund Total: 409 - 0000 - 237.00 -00 Division Total: Department Total: 409 -6025- 526.31 -01 409 -6025- 526.20 -80 409 - 6025 - 526.41 -50 409 - 6025 - 526.31 -08 409 -6025- 526.31 -02 409 -6025- 526.31 -13 409 - 6025 - 526.31 -08 409 -6025- 526.31 -01 409 -6025- 526.42 -10 409 - 6025 - 526.31 -02 Division Total : Department Total: Fund Total: 421 -7121- 533.43 -10 421 -7121- 533.49 -86 421-7121-533.49-86 . 421 - 7121- 533.4.9 -86. 421 -7121- 533.49 -86 421 - 7121 - 533.49 -86 421 -7121- 533.49 -86 421- 7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 - 7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 Date: 4/14/2011 Invoice Amount 29.26 $361.89 $361.89 $361.89 3,028.51 24.00 40.14 40.03 $3,132.68 $3,132.68 $3,132.68 - 58.96 458.96 - $58.96 28.24 487.94 600.00 200.00 639.61. 121.20 200.00 538.79 86.28 545.78 $3,447.84 $3,447.84 $3,388.88 764.99 500.00 5,109.00 117.48 25.00 175.00 50.00 25.00 125.00 50.00 50.00 761.34 50.00 50.00 F - 15 Vendor City of Port Angeles City Council Expenditure Report From: 3/26/2011 To: 4/8/2011 Date: 4/14/2011 Description Account Number Invoice Amount NIPPON PAPER INDUSTRIES USA, CO CITY REBATE 421 - 7121- 533.49 -86 25,000.00 SERENITY HOUSE CITY REBATE 421- 7121 - 533.49 -86 2,850.00 CITY REBATE 421 - 7121- 533.49 -86 720.00 THOMAS BUILDING CENTER CITY REBATE 421 - 7121- 533.49 -86 656.02 Public Works - Electric Conservation Division Total: $37,078.83 Public Works - Electric Department Total: $37,078.83 Conservation Fund Total: $37,078.83 BILL'S PLUMBING & HEATING INC EQUIP MAINT &REPAIR SERV 451 -7188- 594.65 -1 95.00 EQUIP MAINT & REPAIR SERV 451 - 7188 - 594.65 -10 95.00 Public Works - Electric Electric Projects Division Total: $190.00 Public Works - Electric Department Total: $190.00 Electric Utility CIP Fund Total: $190.00 CASCADIA LAW GROUP CSO - RAYONIER ISSUES 453 -7488- 594.41 -50 479.25 FEDERAL EXPRESS CORP Shipping Chgs -March 453 -7488- 594.65 -10 20.47 Public Works - WW/Stormwtr Wastewater Projects Division Total: $499.72 Public Works- WW/Stormwtr Department Total: $499.72 WasteWater Utility GIP Fund Total: $499.72 NORTHWESTERN TERRITORIES INC CONSTRUCTION SERVICES,HEA 456 -7688- 594.41 -50 21,330.00 Public Works - Equip Svcs Stormwater Util CIP Projs Division Total: $21,330.00 Public Works - Equip Svcs Department Total: $21,330.00 Stormwtr Util Projects Fund Total: $21,330.00 ASSOCIATED PETROLEUM PRODUCTS, II FUEL,OIL,GREASE, & LUBES 501 -0000- 141.20 -00 6,903.59 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT, ITEMS 501- 0000 - 141,40 -00 114.19 AUTO & TRUCK MAINT. ITEMS 501 -0000 - 141.40 -00 17.27 AUTO & TRUCK MAINT. ITEMS 501 - 0000 - 141.40 -00 28.81 MCMASTER -CARR SUPPLY CO AUTO & TRUCK ACCESSORIES 501 - 0000 - 237.00 -00 -11.41 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS ._ 501 -0000- 141.40 -00 58.69 AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 19.51 OLD DOMINION BRUSH COMPANY, INC AUTO & TRUCK MAINT. ITEMS 501 -0000- 141.40 -00 1,319.20 AUTO & TRUCK MAI,NT. ITEMS 501- 0000 - 237.00 -00 - 102.23 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501 -0000- 141.20 -00 • 1,074.62 FUEL,OIL,GREASE, & LUBES 501- 0000- 141.20 -00 7,035.08 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 2,771.28 AUTO BODIES & ACCESSORIES 501 -0000- 141.40 -00 934.95 Division Total: $20,163.55 Department Total: $20,163.55 A -1 PERFORMANCE, INC BUILDING MAINT &REPAIR SER 501 -7630- 548.41 -50 96.96 ADVANCED TRAVEL GIOA Conf -BH/YZ 501- 7630 - 548.32 -10 19.63 AMSAN PAPER & PLASTIC - DISPOSABL 501- 7630- 548.31 -01 71.14 ARAMARK LAUNDRY /DRY CLEANING SERV 501 -7630- 548.49 -90 50.12 AUTO ADDITIONS, INC AUTO & TRUCK ACCESSORIES 501 - 7630- 594.64 -10 705.78 Page 10 F -16 • • • Vendor BAXTER AUTO PARTS #15 FERRELLGAS INC H & R PARTS & EQUIPMENT INC MATCO TOOLS MCMASTER -CARR SUPPLY CO NAPA AUTO PARTS PETTIT OIL COMPANY PORT ANGELES FORD LINCOLN PORT ANGELES TIRE FACTORY PROGRESSIVE BUSINESS PUBLCTNS RUDDELL AUTO MALL SWAIN'S GENERAL STORE INC VALLEY FREIGHTLINER INC Public Works -Equip Svcs IBM CORPORATION Finance Department City of Port Angeles City Council Expenditure Report From: 3/26/2011 To: 4/8/2011 Description Account Number AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 AUTO & TRUCK MAINT. ITEMS 501 -7630- 548.34 -02 RENTALJLEASE EQUIPMENT 501 - 7630 - 548.45 -30 RENTAL/LEASE EQUIPMENT 501 - 7630 - 548.45 -30 AUTO & TRUCK MAINT. ITEMS 501 -7630- 548.34 -02 AUTO SHOP EQUIPMENT & SUP 501 - 7630 - 548.35 -01 AUTO & TRUCK ACCESSORIES 501 -7630- 548.34 -02 AUTO & TRUCK MAINT. ITEMS 501 - 7630 - 548.34 -02 FUEL,OIL,GREASE, & LUBES 501 - 7630 - 548.32 -13 EXTERNAL LABOR SERVICES 501 - 7630 - 548.34 -02 EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES Finance Department Information Technology REIMB MEDICARE -MARCH REIMB MEDICARE -MARCH Disability Board -March Disability Board -March REIMB MEDICARE -MARCH REIMB MEDICARE -MARCH REIMB MEDICARE-MARCH Disability Board -March REIMB MEDICARE -MARCH Page 11 501-7630-548.34-02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.34 -02 EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 LIBRARY SERVICES(EXCL 908 501- 7630 - 548.31 -01 EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 AUTO & TRUCK MAINT. ITEMS 501 - 7630- 548.34 -02 AUTO & TRUCK ACCESSORIES 501 -7630- 548.34 -02 Equipment Services Division Total: Public Works -Equip Svcs Department Total: Equipment Services Fund Total: COMPUTER HARDWARE &PERI PH 1502- 2082 - 594.65 -10 IT Capital Projects Division Total: • Department Total: Fund Total: 503 - 1631- 517.46 -35 503-1631-517.46-35 503-1631-517.46-35 503 - 1631- 517.46 -35 503 -1 631- 517.46 -35 503- 1631- 517.46 -35 503 -1631- 517.46 -35 503 - 1631 - 517.46 -35 503 -1631- 517.4E -35 Date: 4/14/2011 Invoice Amount 7.60 3.84 2.16 1.08 258.07 88.57 147.25 19.93 295.00 32.47 401.73 486.37 390.93 22.55 22.55 14.58 112.56 37.83 278.83 61.71 696.67 304.55 36.37 77.90 14.89 63.51 $4,823.13 $4,823.13 $24,986.68 24,652.54 $24,652.54 $24,652.54 $24,652.54 96.50 96.50 75.47 25.88 96.50 565.40 96.50 2,745.54 96.50 F -17 City of Port Angeles City Council Expenditure Report From: 3/26/2011 To: 4/8/2011 Description Account Number Disability Board -March 503 -1 631 - 517.46 -35 REIMB MEDICARE -MARCH 503 -1631- 517.46 -35 Disability Board -March 503 -1631- 517.46 -35 REIMB MEDICARE -MARCH 503- 1631- 517.46 -35 Disability Board -March 503 -1631- 517.46 -35 REIMB MEDICARE -MARCH 503- 1631- 517.46 -35 Disability Board -March 503- 1631 - 517.46 -35 REIMB MEDICARE -MARCH 503 -1631- 517.46 -35 Disability Board 503 -1631- 517.46 -35 MEDICAL REIMBURSEMENT 503 - 1631- 517.46 -30 MEDICAL REIMBURSEMENT 503 -1 631 - 517.46 -30 REIMB MEDICARE -MARCH 503 -1 631- 517.46 -35 Disability Board -March 503- 1631 - 517.46 -35 REIMB MEDICARE -MARCH 503 -1631- 517.46 -35 Self Insurance Other Insurance Programs Division Total: Self Insurance Department Total: Self - Insurance Fund Fund Total: REIMB MEDICARE - MARCH 602 -6221- 517.46 -35 REIMB MEDICARE -MARCH 602 -6221- 517.46 -35 Disability Board -March 602 -6221- 517.46 -35 REIMB MEDICARE -MARCH 602 -6221- 517.46 -35 Disability Board -March 602 -6221- 517.46 -35 REIMB MEDICARE -MARCH 602 -6221- 517.46 -35 Disability Board -March 602 -6221- 517.46 -35 Fireman's Pension Fireman's Pension Division Total: Fireman's Pension Department Total: Firemen's Pension Fund Total: GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 652- 8630- 575.45 -31 QWEST 03 -23 a/c 206T418577331B 652 - 8630 - 575.42 -10 Esther Webster /Fine Arts . Esther Webster /Fine Arts Division Total: Esther Webster /Fine Arts Department Total: Esther Webster Fund Fund Total: ASSOCIATION OF WASHINGTON CITIES AWC SUPPLEMENTAL LIFE INS 920 -0000- 231.53 -30 LEOFF P/R Deductions pe 3 -20 920 -0000- 231.51 -21 OFFICE OF SUPPORT ENFORCEMENT PR Deductions pe 3 -20 920 -0000 - 231.56 -20 P/R Deductions pe 3 -20 920 -0000 - 231.56 -20 PERS P/R Deductions pe 3 -20 920 -0000 - 231.51 -10 P/R Deductions pe 3 -20 920- 0000 - 231.51 -11 PR Deductions pe 3 -20 920 - 0000- 231.51 -12 Division Total: Department Total: Vendor Page 12 Date: 4/14/2011 Invoice Amount 97.55 96.50 135.57 96.50 240.16 96.50 452.64 96.50 3,528.50 105.00 31.59 96.50 27.56 96.50 $9,092.36 $9,092.36 $9,092.36 96.50 96.50 5,733.76 96.50 53.00 96.50 35.00 $6,207.76 $6,207.76 $6,207.76 16.88 57.46 $74.34 $74.34 $74.34 540.00 23,473.51 1,166.51 169.85 1,680.36 7,925.26 32,457.11 $67,412.60 $67,412.60 F -18 • • • Vendor City of Port Angeles City Council Expenditure Report From: 312612011 To: 41812011 'Date: 4/1412011 Description Account Number invoice Amount Payroll Clearing Fund Total: $67,412.60 Totals for check period From: 3126/2011 To: 4/812011 $434,015.55 Page 13 F -19 W A S H I N G T O N , U. S. A CITY COUNCIL MEMO DATE: 19 April 2011 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: Equipment Purchase: Digger Derrick Truck Summary: It is necessary to replace a Digger Derrick Truck for the Light Operations Division. Bids were received on April 12, 2011. Terex Utilities Inc., San Antonio, TX and Altec Industries Inc., Dixon, CA, responded and Altec Industries was the low, responsible bidder. Recommendation: Award and authorize the City Manager to sign a contract with Altec Industries Inc., in the amount of $217,214.12, including applicable taxes, for a Digger Derrick. Background /Analysis: LT131, a 1994 digger derrick, is past its operational life and is economically due for replacement. Bids were opened on 12 April 2011. In the solicitation to bid, technical requirements were specified in order to meet the performance and operational needs of the Light Operations Division. Both bidders were determined to have met all requirements of the specifications. The government estimate was $220,000. Once the truck is delivered (265 days from award) and made operational, the City Council will be requested to authorize staff to dispose of LT131 through surplus auction. Equipment Purchase Contract ES -11 -005 Digger Derrick VENDOR TRADE -IN OFFER TOTAL PRICE (with tax and less trade -in) Altec Industries Inc. N/A $217,214.12 Dixon, California Terex Utilities Inc. $8,000.00 $253,480.02 San Antonio, Texas It is recommended that Council award and authorize the City Manager to sign a contract with Altec Industries :Inc., in the amount of $21 7,214.12, including applicable taxes, for a Digger Derrick. N :ICOUNCILIFINALIEquip Purchases - Digger Derrick.docx F - 20 • • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: April 19, 2011 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works &.. Utilities SUBJECT: Equipment Rebuild: Police Vehicles Summary: Two bids were received for the rebuild of three police cars on March 24, 2011. The apparent low bidder at $63,716.87, is above the government estimate of $46,500.00. An alternate replacement strategy needs to be developed. Recommendation: Reject the bids from Price Ford and Systems for Public Safety, and authorize staff to pursue an alternate plan to purchase performance police vehicle replacements. Background /Analysis: In 2010, Equipment Services, in conjunction with the Police Department, did a pilot rebuild of one of our older patrol cars, a 2000 model Ford Crown Victoria. The aim was to see if the City could economically extend the life of selected patrol cars by 5 or 6 years. From an after action evaluation of the pilot project, it was determined that pre -2004 model patrol cars would not satisfactorily perform, relative to later models, without additional performance upgrades. In an attempt to rectify the disparity, performance upgrades were specified in the three vehicles designated for rebuilding. Unfortunately, the costs for such upgrades were in excess of the budget. Police Car Rebuild Contract ES -11 -007 Vendor 1 Total bid amount with tax Price Ford, Port Angeles, WA 1 $69,828.22 Systems for Public Safety, Lakewood, WA $63,716.87 Staff is developing alternate replacement strategy. It will take a few weeks before staff is ready to return to Council with a proposal. It is recommended that Council reject the bids from Price Ford and Systems for Public Safety, and authorize staff to develop an alternate replacement strategy. N:ICCOUNCLLIFINAL \Equip Rebuild - Police Vehicles.doc F - 21 • • BACKGROUND/DISCUSSION: William E. liloor City Attorney WEB\jd WASHINGTON, U. S. A. CITY COUNCIL MEMO DATE: April 20, 2011 To: CITY COUNCIL FROM: William E. Bloor, City Attorney SUBJECT: Public Records Ordinances 1) Public Record - Fees for Supplying Copies and Other Services; and 2) Public Records Training SUMMARY: Council conducted a first reading of both of these Ordinances April 5, 201 1. There were minor changes to both ordinances after first review and, they are now ready for approval. RECOMMENDATION: Adopt both ordinances. The Public Records Act allows entities to charge for copying records and for converting records to electronic formats. The City of Port Angeles Municipal Code lists these charges in Chapter 170. The attached amendment adjusts the schedule of fees for supplying copies and for other services to reflect current costs for media. In many instances, the adjustments result in lower fees. The Public Records Training Ordinance establishes systematic publie records training for City employees. The amendment establishes a mandatory training program for City .staff. It includes training to .new employees, to employees who are promoted or transferred to a job - with more public records responsibility, andto every Department/Division on an annual basis. As was suggested at the prior City Council meeting, a provision was added to the training ordinance. It states that disciplinary action may be taken against an employee who (1) fails to attend training or (2) fails to comply with procedures for response to records requests. akLECI ALku MEMOS \MEMOS-20 1 1 \Con n P ubl cRe o rd s.04_20. 11 .wpd G - 1 (a) ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Sections of Chapter 3.70, of the Port Angeles Municipal Code relating to Public Record and Police Department fees. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 2789, as amended, and Chapter 3.70 of the Port Angeles Municipal Code relating to Recreation Division fees are hereby amended by amending Section 3.70.010 Subsection D to read as follows: 3.70.010 Finance Department Fees. D. Fees for Supplying Prints, - Copies and Other Services shall be as follows, provided, that if the total charge for conies would be less than $5.00. no fee shall be charged or collected: 1. The charges for the supplying copies of any vublic record by the City of Port Angeles shall be as follows, Paper Sizes /Types 8 1 /2 x 11 - black & white $ 0.15 each 8 % x 11 - double- sided, black & white $ 0.15 each 8 1 /2 x 11 - made by other than City employee, black & white $ 0.15 each 8 1/2 x 11 - color $ 0.25 /side 8 1 /2 x 14 - black & white $ 0.15 each 8 1 /2 x 14 - double-sided, black & white $ 0.15 each 8 '/z x 14 - made by other than City employee, black & white $ 0.15 each 8 1 /2 x 14 - color $ 0.30 /side 11 x 17 - black & white $ 0.15 each 11 xx 17 - double- sided, black & white $ 0.15 each -1- G -2 • • • • • • (b) 11 x 17 - made by other than City employee, black & white 11 x 17 - color 18 x 24 prints - black & white 24 x 36 prints - black & white 36 x 48 prints - black & white Zoning Code Comprehensive Plan Shoreline Master Program Budget - black & white Budget -- color Municipal Code Book Municipal Code Updates Plotted Sizes/Types 8 x 24 - color 24 x 36 - color 36 x 48 - color Larger plotted sizes $ 2.00 $ 0.15 each $ 0.50 /side $ 3.00 each $ 6.00 each $ 9.00 each $ 0.15 /page $ 0.15 /page $ 0.15 /page $ 0.15 /page $ 0.50 /page $ 0.15 /page $ 0.15 /page $ 5.00 $10.00 $15.00 square foot 2. Transmittine records via facsimile. {-e) Faxed Lopies u p to 10 pages No Charge (Documents longer than 10 pages will not be faxed) td) Data 3. Providing records on electronic media. CD Rom $ 5.00 each DVD mnO 00 _. _h Thumb Drive provided by customer wf must include signed waiver) External Hard Drive (may by customer IT?' must include signed waiver) Thumb Drive nrovided by City Audio Tapes $-3.50 eac 4. Other Services Notary Public Fee City Clerk Certification Deed Processing /Recording Computer Print -Out of Utility Utility sService Consumption History Conversion of Electronic Formats -2 $ 1.00 each $ 1.00 each . V[1! iJ llllllu increment No charee S-3-0700÷1-5-minute increment No charee $12.00 $ 1.50 each $5.00/certification $5.00/certification Actual Cost $1.00 /request $ 30 001 15 minute G -3 Scanning to Electronic Format Pages greater than 11 x 17 in size Preparation of CGS Maps /Data * * Maps or data that require extensive processing time or require additional ink and plotting supplies will be charged at a higher rate. Copies produced by outside source Actual Cost Section 2. Ordinance 2932, as amended, and Chapter 3.70 of the Port Angeles Municipal Code relating to Police Department fees are hereby amended by amending Section 3.70.120 Subsection F to read as follows: F. Various Police Department Service Fees. Fees for the various Police Depal tinentt services shall be as follows, provided that the Chief of Police or his designee may provide copies of appropriate documents to victims of crimes without charging for such copies in consideration of their cooperation with the Police Department's investigation and related activities; : and that if the total charge would be less than $ 5.00, no fee shall be charged or collected: Accident Report Copy No Charge Alarm Monitoring Fees $50.001annual additional for each added zone Application for transfer of firearm Bicycle License Case File Photographs First photograph - Each additional photo - Concealed Weapon Permits - Original Permit Plus FBI charge On -Time Renewal Late Renewal Replacement Fee (State allows NO grace period) -3 increment $0.10 ner nage $0.10 ner awe $30.00 / 15 minute increment $35.00 / 15 minute increment $10.00 No Charge No Charge G -4 $0.25 $0.25 $36.00 $19.25 $32.00 $42.00 $10.00 • • • • • Crime Report Copy Victim No Charge All others See PAMC 3.70.010(D) Dispatch Tape Copies - CD of recording $ 1.00 Fingerprints $25.00 Housemove $1 5.00 (Police Escort fee extra) Lamination $2.00 Police Services - Regular $80.00/hr. Police Reserve Details $40.O0/hr. Record Check No Charge (PAPD adult conviction data only) Finder's Fees: 10% of appraised value plus sales tax (require personal check or money order for exact amount ). Section 3 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction ofthe scrivener's /clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4 - Severabilitv. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 5 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect , 2011. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of , 2011. DAN DI GUILIO, MAYOR G -5 ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: . 2011 By Summary G :\LEGALla 011DINANCES &RESf]1.U1 ONS1ORDINANCES. - PAMC 3.70,010 and 020 Fee Changes.02.02.11.wpd April 14, 2011 -5- G -6 • • • • • • follows: ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending Chapter 2.74 of the Port Angeles Municipal Code relating to Inspection of public records. THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as Section 1. Ordinance 3213, as amended, and Chapter 2.74 of the Port Angeles Municipal Code are hereby amended by amending Section 2.74.025 PAMC, as follows: 2.74.025 - Public Record Officer. A. Public records requests must be made to the Public Records Officer, The City Clerk is the City's Public Records Officer for all City departments, except the Police Department. The City Clerk may be contacted in person at City Hall or via first class mail addressed to the Public Records Officer at City Hall. The Police Department shall designate its own Public Records Officer. The Police Department Records Officer maybe contacted in person at the Port Angeles Police Department or via first class mail addressed to the Public Records Officer at the Port Angeles Police Department. The City's Public Records Officers are located in City Hall. Port Angeles City Hall is located at: 321 East 5th Street Port Angeles, Washington 98362 Customer Service and City Clerk hours are: Monday through Thursday, 8:30 a.m. to 4:00 p.m.; and Friday, 8:30 a.m. to 12:30 p.m. Police Department hours are: Monday through Friday, 9:00 a.m. to 4:00 p.m. Each Public Records Officer may designate one or more Assistant Public Records Officer(s). An Assistant Public Records Officer will help, the Public Records Officer as requested and shall carry out all of the Public Records Officer's duties when the Public Records Officer is not available. The person serving as the Public Records Officer may change from time to time. The name and contact information for the current individuals serving as the Public Records Officer shall be posted at the City Hall and on the City's Website. In addition to accepting requests for records, the Public Records Officer is available for assistance and information about the City's records. The Public Records Officer may delegate specific responsibilities to City staff, but remains ultimately responsible for overseeing compliance with the Act and the Policy. The Public Records Officer shall: 1. Be responsible for implementing the City's process for responding to public records requests; 2. Serve as the principal contact point with any Requester who has made a records request to the City, unless the Public Records Officer has delegated these responsibilities for a particular records request to an Assistant. Public Records Officer; 3. Coordinate City staff, and generally ensure compliance with public records disclosure requirements; and 4. Make the final decision, in cooperation with the City Attorney, as to whether a particular record is subject to an exemption. 5. Provide Public Records training for new employees and employees that transfer between Departments. 6. In cooperation with the City Attorney. provide Public Records training for every Department/Division on an annual basis. Section 2. Ordinance 3213, as amended, and Chapter 2.74 of the Port Angeles Municipal Code are hereby amended by adding a new Section 2.74.027 PAMC„ as follows: CHAPTER 2.74 INSPECTION OF PUBLIC RECORDS Sections: 2.74.005 References. 2.74.010 Purpose and Policy. 2.74.015 Interpretation and Construction of Provisions. 2.74.017 Preservation and Retention of Records. 2.74.020 Definitions. 2.74.025 Public Records Officer. 2.74.027 City Staff Traininv Provram 2.74.030 Procedures for Requests and Response to Requests. 2.74.035 Requests for Lists of Individuals - Affidavit Required. 2.74.040 Index of Public Records - Findings. 2.74.050 Records Exempt from Public Inspection. 2.74.060 No Duty to Create Records. 2.74.070 Record Copying Payment. 2.84.080 Administrative Process for Review of Exemptions and Privileges. 2.74.090 Failure of City. • • • • • • 2.74.027 City Staff Training Program. A. Compliance with the Public Records laws is a City priority. and compliance rreuires training. All City employees should receive training on public records compliance and records retention. The City of Port Angeles will provide basic and advanced Public Records training for all employees. The Public Records Office will conduct all training for new and transferred employees. The City Attorney and the Public Records Office will conduct advanced public records training for each Division of the City on an annual basis. 1. All employees shall receive basic public records training within two weeks of the start of employment. 2. All employees shall receive basic public records training within two weeks of transferring from one Division andlor Department to another. 3. All employees shall receive advanced public records training on an annual basis by Department/Division. Failure to obtain required training will be cause for employee discipline. Additionally. after an employee receives training. the failure to comply with the requirements of this chapter in responding to records requests will be cause for employee discipline. Section 3. Ordinance 3213, as amended, and Chapter 2.74 of the Port Angeles Municipal Code are hereby amended by amending Paragraph 12 of Section 2.74.030 PAMC, as follows: 2.74.030 - Procedures for Requests and Response to Requests. 12. Procedures for Conducting Searches for Public Records. Except for over the counter records, the Public Records Officer will poll all City departments to determine what records, and the quantity of records, each department may have that fall within the scope of a records request. Each department shall search all records within its control, including all types of storage media : and provide documentation describing the search process. including all locations searched and searched terms used, with sufficient detail to re- create the search. Each department shall respond to the Public Records Officer within 4 business days. It is important to be prompt! After receiving and organizing the responses from each department, the Public Records Officer shall prepare a schedule for production of the records. The Public Records Officer shall notify each department when the records from that department are due. Each department then shall organize its activities to comply with the schedule prepared by the Public Records Officer. Again, it is important to be prompt! In some instances unexpected events may interrupt the schedule. In such instances, it is important to immediately contact the Public Records Officer. Section 4 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's /clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 6 - Effective Date. This ordinance, being an exercise of an administrative function, is not subject to referendum. This ordinance shall take effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of , 2011. - 4 - MAYOR, DAN DI GUILIO G -10 • • • • • ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: 2011 By Summary G:ILEGALIa ORDINANCES &RESOLUTIONSIORDINANCES.2D11109 - Public Records Amendment .03.01. I 1.wpd (April 12, 2011) 5- G -11 W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: APRIL 19, 2 010 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: PA FORWARD COMMITTEE — ORDINANCE AMENDMENT Summary: Olympic National Park (ONP) recently notified the City that they cannot serve as a formal member on the PA Forward Committee, so the current ordinance needs to be amended. Recommendation: Conduct the second reading of the attached ordinance and adopt. Background / Analysis: City Council recently approved an ordinance amendment to include Olympic National Park as a formal member of the PA Forward Committee. This was done in an effort to further improve and streamline communications between the City and Olympic National Park. However, the City was recently informed by ONP that federal guidelines do not allow them to be a member on a local committee of this type. An ordinance amendment is required to remove Olympic National Park as a member of the PA Forward Committee. Olympic National Park, however, is always welcome to attend any PA Forward meetings as an observer. The first reading of this ordinance amendment was conducted on April 5, 2011. G -12 • • • • • follows: ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending Chapter 2.40 of the Port Angeles Municipal Code relating to the Port Angeles Forward Committee. THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as Section 1. Ordinance 3190, as amended, and Section .030 of Chapter 2.40 of the Port Angeles Municipal Code are hereby amended to read as follows: PORT ANGELES FORWARD COMMITTEE 2.40.030 Membership. A. Representation. 1. Two (2) Council members and one alternate of the Port Angeles Forward Committee shall be appointed by the Mayor from the seven members of the City Council. 2. Nine (9) Te (10) members of the Committee shall be nominated by their respective organizations and appointed by the City Council in accordance with the City Council's Rules of Procedure. These members shall be representative of the following community organizations: a. One member representing the Port of Port Angeles. b. One member representing the Clallam County Public Utility District No. 1. Clallam County. Board of Directors. c. One member representing Clallam County. d. One member representing Clallam Transit Authority. e. One member representing Economic Development Council of I. One member representing Port Angeles Downtown Association One member representing Port Angeles Chamber of Commerce. One member representing Port Angeles Business Association. One member representing Lower Elwha Klallam Tribe. -1- G -13 3. Three (3) members of the Committee to be appointed by the City Council to serve as citizens -at- large. 4. Staff support for the Committee will be provided by the City of Port Angeles through designation and assignments by the City Manager. 5. Members may be removed from office for reasons deemed appropriate by the City Council, including, but not limited to, malfeasance in office or neglect of duties. B. Criteria. Criteria used in selecting citizen members shall include, but not be limited to, the following: 1. Members need not be residents of the City. 2. Members shall have displayed an interest in the work of the Committee. 3. Members shall be selected in accordance with all applicable statutes, including, but not limited to, non. discrimination, equal opportunity guidelines. 4. Members shall be appointed without regard to political affiliation. 5. Members shall not be City employees; provided that elected officials shall not be deemed City employees for purposes of this limitation. C. Terms. Terms for members shall be as follows: 1. A full term of office shall be two (2) years for City Council members; three (3) years for all other members. 2. The term of office shall start on March 1 of the year in which the appointment is made, provided that appointments to an unexpired term shall start as designated in the appointment. 3. Members of the Committee may be appointed to succeed themselves; provided that no person shall be allowed to serve more than three consecutive three (3) year terms. 4. Appointments to fill an unexpired term shall be only for the remainder of that term, after which a reappointment may be made. 5. Members shall serve without pay. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's /clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3 - Severabilitv. If any provisions of this Ordinance, or its application to any person or circumstances, - 2 - G -14 • • • • • are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of April, 2011. . ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: , 2411 By Summary Dan Di Guilio, Mayor G:\LEGAL1a ORDINANCES &RESOLUTIONS\ORDINANCES.20! 1\l I - PA FORWARD AMENDMENT.03.17.11.wpd WAS H 1 N G TON, U. S. A. CITY COUNCIL MEMO DATE: April 19, 2011 To: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: Electric and Water Meter Clearance Ordinance Amendments Summary: After reviewing Ordinances 2341 and 2181, amendments are required to update the minimum electric meter clearance requirements and the water meter customer correction procedure. Recommendation: Conduct a first reading of the proposed electric and water meter clearance ordinance amendments. The second reading and adoption is scheduled for May 2, 2011. Background /Analysis: After reviewing Ordinances 2341 and 2181 related to electric and water meter clearance requirements, staff determined that the clearance requirement for electric meters provided in PAMC Chapter 13.10.030 is inadequate. The proposed ordinance includes detailed minimum electric meter clearance requirements. The current ordinance for electric meters includes a customer correction procedure, which allows customers a reasonable time period as determined by the Director to correct any clearance problems. The current water meter clearance ordinance adequately details the minimum clearance requirements. However, staff proposes to include a customer correction procedure for water meters similar to the current electric meter clearance ordinance. Staff recommends that these ordinance amendments be updated prior to late May 2011 when the first phase of the Advanced Metering Infrastructure Project begins. On April 12, 2011, the Utility Advisory Committee forwarded a favorable recommendation to City Council to proceed with a public hearing and adopt the amendments to the ordinances relating to electric and water meter clearances and customer correction procedures. The proposed ordinance amendments are attached for additional information. Attachment: Proposed Electric and Water Meter Clearance Ordinance Amendments N :ICCOUNCILIFINAL\Meter Clearance Ordinance Arnendments.doc G -16 • • • • • • ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Chapters 13.10 and 13.28 of the Port Angeles Municipal Code relating to Electric Utility. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 2341, as amended, and Chapter 13.10 of the Port Angeles Municipal Code relating to Access to Facilities are hereby amended by amending 13.10.030 to read as follows: 13.10.030 - Access to Facilities. A. The Director shall have free access at any reasonable time to any and all premises furnished with electric current by the City for the purpose of inspection of any wires or electric devices on such premises, reading or installing meters, and removing or repairing any property of the City, or for any other reasonable purpose connected with the light and power system of the City. For the Department's systems in underground areas, 24 -hour personnel access shall be provided to all vaults, switchgear rooms, or other facilities on customer property. B. All lamps, meters; wires and other electrical equipment or appliances supplied by the City shall be and remain the property of the City and may be removed, replaced or repaired whenever the Director may so elect. C. Customers shall maintain a minimum three feet wide clear workine space for three feet in front of every electric meter, service pedestal. or nad-mounted electrical equipment related to the electrical supply. The area defined by this workine clearance shall be a minimum of six feet six inches high and accessible as defined in Paraeraph 13.10.030(A). It is unlawful for anv person to store. maintain or keep anv goods. materials. or rubbish within this access sp ace, or to construct anv structure or plant vegetation that interferes with this workina clearance. E.D. Upon request, the customer shall correct any condition that limits or restricts free and safe access to or operation of the Department's meters or service. Failure of the customer to comply within a reasonable time specified, as determined by the Director, shall subject the customer to disconnection of service. (Ord. 2341 §1, 5/28/1985) -1- G -17 Section 2. Ordinance 2181, as amended, and Chapter 13.28 of the Port Angeles Municipal Code relating to Unlawful Acts Defines are hereby amended by amending 13.28.040 to read as follows: 13.28.040 Unlawful Acts Defined. A. Any person causing damage to any property belonging to the Department shall be liable to the Department for any and all damages resulting either directly or indirectly therefrom. B. It is unlawful for any person to wilfully disturb, break, deface, damage or trespass upon any property belonging to or connected with the water system of the City, in any manner whatsoever. C. It is unlawful for any person to store, maintain or keep any goods, merchandise, materials or rubbish within a distance of five feet of or to interfere with, the access or operation of any water meter, gate valve, fire hydrant, or other appurtenance in use on any water service, connection, water main, or fire protection service. (Ord. 2181 Ch. 2 §4, 12/3/1981) D. Upon request, the customer shall correct any condition that limits or restricts free and safe access to the Denartrnent's meters or service. Failure of the customer to comnly within a reasonable time specified, as determined by the Director, shall subiect the customer to disconnection of service. Section 3 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's /clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4 - Severabilitv. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 5 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days following the date of its publication by summary. 2 G -18 • • • • • • PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of April, 2011. ATTEST: Janessa Hurd, City Clerk PUBLISHED: 2011 By Summary MAYOR, DAN DiGUILIO APPROVED AS TO FORM: William E. Bloor, City Attorney G:\LEGAL\a ORDINANCES &RESOLUTIONS \ORDINANCES.2011 \08 - Electric.Amend Chapter 13.10 & 13.28.03.01.1 l.wpd (April 12, 2011) - 3 -- G -19 • • • CITY COUNCIL MEMO W A S H I N G T O N , U.S.A. DATE: April 19, 20-1 -1- - TO: CITY COUNCIL FROM: NATHAN WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: PA FORWARD - RECOMMENDATION TO SUPPORT BUY LOCAL EFFORT Summary: The Port Angeles Forward Committee has passed a motion recommending Council support of a Buy Local campaign and funding up to $10,000 for initial first year funding. Recommendation: 1.) Direct staff to proceed with support of the Buy Local Subcommittee; 2.) Authorize program funding not to exceed $10,000; and 3.) Authorize the City Manager to execute necessary contracts with local professionals to carry out the goals of the program. Background / Analysis: In Spring of 2010 the Port Angeles Forward Committee completed a survey of local businesses to gain perspective on local business needs. After evaluating survey results PA Forward resolved to create four subcommittees to address those primary concerns identified by local businesses. The committees were established in June of 2010 and included: Buy Local, Tourism / ONP / Elwha, Transportation, and Regulation / Business / Financing. The Buy Local Committee is comprised of local business owners and professionals that have volunteered their time to help ensure local residents make a conscious decision to choose local goods and services. For the past ten months the Buy Local Committee has been establishing goals and evaluating successful Buy Local Campaigns from around the country. The Committee Chair, Mike Edwards has made presentations about the programs strategy to the Port Angeles Business Association (PABA), Port Angeles Downtown Association (PADA) and Port Angeles Chamber of Commerce. Both PABA and PADA have passed motions in support of the program and recognize the benefit to local businesses. PA Forward and the Buy Local subcommittee are requesting funding not to exceed $10,000 to ensure the program is successfully established. Costs associated with the program include logo creation, website development, and promotional efforts. All materials and services associated with the program will be provided by local businesses. The buy local effort is an investment that will contribute to the development of solid and resilient Port Angeles economy. Attachment A to this staff report outlines some identified campaign steps. Staff recommends that Council direct staff to proceed with support of the Buy Local Subcommittee, authorize program funding not to exceed $10,000; and authorize the City Manager to execute necessary contracts with local professionals to carry out the goals of the program. Council can expect regular reports on the progress of the effort through the monthly PA Forward minutes. Copies of the approved February 10, 2011 minutes are incorporated as attachment B. Attachment A Campaign Steps Attachment B PA Forward February 10, 2011 Minutes 1 -2 • • • • Port Angeles Forward 11/1812010 Think Local Subcommittee CAMPAIGN STEPS TO SUCCESS • Form a Steering Committee Completed • Devise a name / slogan / logo (ex — Think Local / Support local businesses / Waterfront. & Mtns) — Completed • Educational material — How buying local helps economy, Top -10 Reasons to buy local, how businesses benefit from campaign, ... Slide Show for presentations — Have Mission, Vision & Goals statements, have Top -Ten, need to construct a presentation for Business owners • Market Research Business Survey, P.A. Public Survey, Talking to Business Owners, Plan for a public forum to educate and collect feedback, opinions from other business forums. Begin soliciting business support (at least in concept commitment and future membership). • Advertising --• Create a `business kit' including information sheets, window signs (most effective to -date) and stickers, buttons, tee - shirts, maps & coupon books (next most effective products). Also time to create a Think Local Website. All this will require `seed money' since businesses haven't been recruited yet and aren't paying any dues or contributions. • Promotional efforts — Set a date for public kick -off meeting and other official visibility venues. Leverage newspaper, radio, Internet and even telephone time. Good time to gather business members to join and promote program. • Active recruitment efforts — Send out letters of invite for businesses to join. Form a membership drive going business to business and personally inviting them to join the Think Local initiative. • Measure success --- Plan to survey local public and businesses before and after the campaign kicks off. Generally best to get the first set of follow -up surveys out within the first 6 months of campaign launch. • Sustain and build N Based on the success of the first year of program, you should build a plan to sustain and grow the effort. This will likely involve staff planning and budgeting for years 2 — 5. 1 -3 Port Angeles Forward 1111812010 Think Local Subcommittee PROPOSED LIST OF PORT ANGELES TOP -TEN REASONS TO `THINK LOCAL' 1. Support Yourself: When you purchase at locally owned businesses more money re- circulates in the Port Angeles community. Local businesses often purchase from other local businesses, service providers, and farms. On average, for every $100 spent at a locally owned business, $45 stays in the local economy, creating jobs and expanding the city's tax base. 2. Reduce Environmental Footprint: Helps the environment. Buying from a local business conserves energy and resources in the form of less fuel for transportation and less packaging. More goods within walking and biking distances, creates less pollution and traffic congestion. 3. Create more Good Jobs: Small local businesses are the largest employer nationally and in our community, provide the most jobs to residents. 4. Invest in Entrepreneurship: Creativity and entrepreneurship are what fuels America's economic innovation and prosperity. The success of locally owned, independent businesses provides real -life inspiration to our young people, proving that they can stay in Port Angeles and prosper on their own terms. 5. Make us a Destination: The unique character of the Port Angeles area is what kept or brought many of us here and it will keep us here. T he more interesting and unique we are as a community, the more we will continue to attract new neighbors, visitors and guests. 6. Buy what You Want: Creates more choice. Local businesses carry a wider array of uniquely focused products because they buy and sell based on what they know local customers want & need. 7. Relationship based shopping: Local business owners and employees often possess a level of expertise and a passion for the products they sell. They also tend to have a greater interest in getting to know their customers —who are, after all, also their neighbors. S. Invest in Our Communities Future: Local businesses are owned by people who live in this community, are less likely to leave, and are more invested in the community's future. 9. Community Support: Nurture your community. We know you, and you know us. Studies have shown that local businesses donate to community causes at over twice the rate of chain stores. 10. Keep our Community Unique: Where we shop, where we eat and have fun -- all of it makes our neighborhoods home. Our one -of -a -kind businesses are an integral part of the distinctive character of Port Angeles. 2 1 -4 • PORE' ANGELES FORWARD COMMITTEE Jack Pittis Memorial Conference Room in City Hall / Port Angeles, Washington Meeting Minutes for February 10, 2011 Mission Statement: To create a strong economically and culturally vibrant community that will enhance the lives of our citizens. CALL TO ORDER: ROLL CALL: Members Present: Members Absent: Staff Present: Others Present: Public Present: Chair Kidd opened the meeting at 7:30 a.m. Chair Cherie Kidd, Co -Chair Don Perry, Mike Chapman, Charlie Smith, Kaj Ahlburg, Mike Edwards, Greg Halberg, Christopher Riffle, Terry Weed. Frances Charles, Linda Rotmark, Willie Nelson, George Schoenfeldt, Doug Nass, Karen Gustin. Kent Myers, Nathan West, Scott Johns, Roberta Korcz, Teresa Pierce. Tim Boyle. Shayna Zerobnick. Approval of Minutes Chapman made a motion to accept the January meeting minutes as presented. Motion seconded by Perry. Date of the minutes was corrected from 2010 to 2011. Motion passed unanimously. Waterfront Transportation Improvements Project (WTIP) - Update West gave a brief status report on the project. The concept plan of the Waterfront portion of the project was approved by City Council at their February 1, 2011, meeting. Next step is for the construction drawings to be completed for the project. The traffic circle feature at Railroad and Lincoln will remain, but instead of a raised island in the middle, the entire circle will be flat. Discussions were conducted with the Landing and Red Lion concerning their parking needs. Both were committed to doing what was best for the needs of the community. Council discussed two options for parking at the City Pier. Council decided on a comprised plan of 6 to 12 spaces at City Pier. The Waterfront Concept Plans will also provide for an additional 24. spaces on Railroad west of Laurel Street. The deadline has been extended to allow local sign companies to submit bids. Prototype signs are hoped to be installed by the end of March. Entryway monuments are on hold for now. An added component of the Waterfront Project is incorporating local artwork along the waterfront and planning for those pieces to be placed throughout the project area. Patterns in sidewalks and railings will also be considered as elements of art. Six prototype signs will be installed in the downtown area to see how well they function before more signs are made and installed. Myers added that construction drawings will be moving forward. Phase 1 of the project will include something that is very visible and doable. Beach restoration can involve a long permitting process and phase I must also fit into a budget with available funding. The first area of focus will be west of the Coho 1 -55 Port Angeles Forward Meeting Minutes February 10, 2011 Ferry area. Financing will be put together to see what sources are available. Federal funding will be limited with the eliminations of earmarks and lack of federal appropriations being available this year. Korcz explained that it is anticipated that multiple types of funding will be possible due to the many components included in this project from art to transportation and since the area serves as an international gateway. Ahlburg suggested including murals as art pieces wherever possible. Destination Marketing Centers — .Kurt Myers Myers reported that Chris McKinney of Aramark had been at a previous meeting. Myers reported that destination marketing is proactive strategy visitor center approach to provide support services for visitors and also market our community. They provide information on tour packages, make reservations, arrange transportation, events, and other services. Whistler does this very successfully. Myers reported that Port Angeles fits under the regional /natural destination category. However, what is currently lacking is good marketing research and data on why people come to Port Angeles and how to get them to stay longer. Myers suggested doing more market research and has talked with Diane Schostak. She said the cost has been high and the results take time to come back in a measureable way. A study would provide how the traveling public perceives Port Angeles as a destination. Visitor satisfaction surveys are an important element. Port Angeles has the characteristics but no data to support or guide us. Myers will meet with Schostak next week and will report back to PA Forward in March. Ahlburg said we are spending a lot on marketing but there is no real tracking on the results of that marketing and an organized effort makes a lot of sense. Economic Development /Downtown Port Angeles /Subcommittee Reports Chair Kidd asked for sub- committee progress reports. Tourism / ONP / Elwha Perry reported that the committee has not met. Next meeting is scheduled for February 24. Kidd reported that she would not be able to attend on February 24 due to a meeting in Olympia regarding establishing a Civic Historic District. She provided a history on the use of the building on 215 S. Lincoln Street, Carnegie Library, Veterans Park, and the Clallam County Courthouse. She stated that a Civic Historic District will preserve our history and provide an additional source of tourism. Kidd announced plans for a celebration in May. Details are still in the planning stages. Perry suggested holding the meeting on February 23 instead. Meeting will be on February 23, at Sam in the Pittis Conference Room. Perry added that. Lorraine Ross provided a comprehensive list of all of the events that have happened during the history of Port Angeles. Perry will be presenting the list to the City and the Committee along with Ms. Ross's suggestions for marking certain significant dates. He will continue to work with her and bring more info back to the committee. Buv / Think Local Edwards as Chair, with members of West and Riffle. Deferred to the end of the list. Edwards introduced intern Shayna Zerobnick He reported that a few more businesses are becoming involved. Edwards will make a presentation next week to the PADA to represent the effort. Laurel Black Page 2 of 5 1 -6 • • Port Angeles Forward Meeting Minutes February 10, 2011 is working on a logo and web design. Edwards is working in conjunction with Black and Cross Point. Cross Point is a company that provides a web -based tool that provides a map of all the businesses in the greater area of Port Angeles. Viewers can zoom in to a particular area and find information about a business from basic contact information or continue on to their website. Coupons, advertising and other enticements are included. Edwards is concerned about possible conflicts with what the Chamber is doing. Edwards will talk with the Chamber. Edwards is hoping for enough seed money from the City to start the website and then offer this to businesses from Port Angeles and then expand into a membership structure next year. Edwards presented a preliminary budget of $ 16,400 for one year. "Local" would be defined by how the County defines the Port Angeles region which would be similar to the Port Angeles School District boundaries. West added that the Economic Development Fund can be only be used for specific services that benefit businesses within the City and that provide jobs. Kidd asked if this would undermine how the City supports the Chamber. West replied that the Chamber is funded by lodging tax and the Chamber is there to promote Port Angeles outside of the Port Angeles area to bring people here. Whereas the "think local" would be targeting the local to local connection. Perry added that this would definitely add to what the Chamber is doing. Riffle added that links could be established between this Local website and Chamber website. Edwards added that the intent is not to attack big box stores such as Walmart, but to include any and all businesses located in the local area. Ahlburg stressed the importance of getting local businesses to participate and promotion for local residents to use the service. Edwards said the challenge is to put together a campaign to engage both retailers and consumers. Edwards requested the assurance that a funding commitment of $10,000 as seed money for the first year. Perry felt confident that the City could find the funding. Perry moved to support the funding of $10,O00 and to forward the funding request to City Council for consideration. Ahlburg seconded. West added that City has committed to do the retail analysis study this year and there is a great potential of integration being possible between the two projects and in turn find ways to share funding resources. Motion passed unanimously. Transportation Myers as Chair, with meanbers Boyle, Nelson. Myers reported that Olympic National Park (ONP) has a team of transportation consultants working to identify an alternative transportation system to get visitors to the Ridge, Hoh Rain Forest, and other areas of the Park. Focus group meetings have been held. A report with recommendations is expected by the end of the year. The challenge has been the wide distance that contains Olympic National Park and in trying to cover that area with a feasible transportation system. Regulation / Business / Financing No Chair, with members Rotmark, Riffle, Ahlburg, and West. No report. Port Angeles Anniversary Sub- Committee Kidd as Chair. No report. Page 3 of 5 1 -7 Port Angeles Forward Meeting Minutes February 10, 2011 Hurricane Ridge Road Update Greg Halberg reported on different activities going on at the Ridge, including the possibility of providing inter tubing for a nominal fee. However the Park recommended that the Ski Club should provide this, but not charge the public. Ahlburg suggested seeing if other parks have been successful with this type of service and then share with ONP. New Business: Johns announced the shoreline open house on February 23 and asked for members to attend and spread the word on about the event. Pierce reported the upcoming Ordinance amendment that will eliminate term limits for PA Forward representatives. Council will be considering this at the February 15 Council meeting. The City will still require letters from each member organization stating who their representative will be for the next term. Interviews will be conducted for the Citizen -At -Large positions and all recommendations will be forwarded to Council for final approval. Myers announced that the US Mint will be announcing a new quarter that will feature Olympic National Park. The new quarter will be dedicated in June with representatives of the US Mint corning to Port Angeles to unveil the new quarter. As plans develop, more information will be forthcoming. Member Reports: N one Adjournment Meeting concluded at 8 :40 a.m. Next Meeting Date: • Next regular meeting date — March 10, 2011, at 7:30 a.m. in the Jack Pittis Memorial Conference Room / City Hall. Minutes revised to note that L. Rotmark does not serve as the chair of the Regulation / Business / Finance subcommittee. Approved as revised on April 14, 2011 Cherie Kidd, Chair Teresa Pierce Executive Communications Coordinator Page 4 of 5 1 -8 • • DATE 2 -9 -06 3 -13 -2008 6 -10 -10 2010 DATE March 2006 April -May 2006 February 2007 May 10, 2007 October 2007 October 2007 December 2007 January 2009 March 2009 April 2009 Summer 2009 August 2009 February 2010 May 2010 May 2010 NEW AND ON- GOING ACTION ITEMS DESCRIPTION RESPONSIBLE PARTY Continue Discussions on Housing / Jobs "2010" Theme Adopted Business Resource Survey Sub- Committees PA Forward 2011 Work Plan Proposal DESCRIPTION Letter to City Council, Planning Commission and County regarding Southern Cross -Route Strategic Planning Meetings with Jim Haguewood Make recommendation to City Council regarding Harbor Plan Determine PA Forward representative to Lodging Tax Committee Determination of PUD Representative Gather input regarding Cross - Route issue Give Recommendation to City Council Regarding Cross -Town Route Host Business Resource Event / Council Chambers A1A Team Grant Visit Forward Recommendations to City Council regarding CFP & Policy Issues _ AIA Grant Final Report Roll Out 2010 Census Bureau Presentation Juan de Fuca Statue Project Complete Count Census Committee Invited ONP to discuss marketing plan for Elwha Darn Removal Project COMPLETED ACTION ITEMS Group Group Various Nathan West RESPONSIBLE PARTY Mark Madsen Group Group Group Group Group Group Subcommittee Group Group Subcommittee N. West N. West N. West K. Myers TARGET DEADLINE On -Going On- Going On -Going Jan - Feb 2011 RESULT Completed Completed 5 -11 -06 Completed 2-8-07 Completed 5 -10 -2007 Completed 10 -11 -07 Completed 10 -11 -07 Completed January 8, 2009 March 2009 April 9, 2009 October 2009 November 2009 Recommendation to City Council May 2010 May 2010 1 -9 • , F - IIIII ow �.: 2011 BOARD OF DIRECTORS Greg Voyles, President Voyles Insurance Agency 306 -417 -2663 Charlie Smith, Vice President Lindberg & Smith Architects 360- 452 -6116 Richard Stephens, Secretary Peninsula Daily News 360 -417 -3544 Bob Lumens, Treasurer Northwest Fudge & 360-452-8299 Melissa Abrams Rissa's Barely Consignment 360 - 797 -1109 Vicki Adams Sound Bikes & Kayaks 360 -457 -1240 Eric Brown Brown's .Outdoor 360 - 457 -4150 Lyn Fauth Tiger Lily Clothing 360 -452 -5615 Noelle Fuller Twisted 360 -417 -8978 Jack Harmon •Victoria-Express — .. 360 -452 -8088 Grace Kauffman Sterling Impressions Photographic 360 -417 -3001 Robert Nicholls White .Crane Martial Arts .360 - 477 -4926 Andrew Schwab Anime Kat ' 360- 797 -1313 Barbara Frederick Executive Director 360 -457 -9614 208 N. Laurel P.O. Box 582 Port Angeles, WA 98362 Phone: 360 - 457 -9614 Email: director© portangelesdowntown.com www.portangelesdowntown.com PORT ANGELES ASSOCIATION April .15, 2011 Port Angeles City.Council: Re: Choose Local At its April 11, 2011 meeting the Port Angeles Downtown Association Board of Directors voted unanimously to strongly support the • Choose Local .program as presented by Mike Edwards. The board feels it is paramount to the early success of this program that it be limited to businesses within the Port Angeles School District for the first year at least and Choose Local should not be administered by any membership based organization. The board is thrilled-that a program has been developed that will not require already struggling businesses to payto receive the benefits for the first year. . The Port Angeles:Downtown Association recognizes that the strength of one business district or even a singlebusiness - is dependent on how strong all other . businesses in the community .are. We embrace the .opportunity to work with other .business _and .economic - organizations to strengthen our - entire .community and -we -are- excited about - -a- program that will-celebrate the hard work;of business- - - owners throughout the - district. Sincerely, .Greg Voyles, Pfesident O r Nt1JY/DK ;r to tine a df romste- a Iva* a)tai ve'I v1f.r 1JDWx.tvw c P W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: April 19, 2011 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Public Works and Utilities Director SUBJECT: Redundant Fiber Optic Facilities, Project CLO3- 2010, Change Order No. 1 Summary: Capacity Provisioning, Inc., was awarded a contract to replace the customer premise equipment and construct the redundant fiber optic facilities for thirteen City sites. As part of the review of the plans and specifications, staff and Capacity Provisioning, Inc., have made changes that will reduce the City's cost for one site, one site will be postponed, the City's cost will increase at four sites, and the remaining six locations are unchanged. Recommendation: Authorize the City Manager to approve Change Order No. 1 Option "D" to the contract with Capacity Provisioning, Inc., for Redundant Fiber Optic Facilities, Project CL03- 2010, in the amount of $40,756.48 for a total contract amount of 5186,997.58, including applicable tax. Background /Analysis: On April 6, 2010, City Council awarded the Metropolitan Area Network Services Agreement to Capacity Provisioning, Inc. (CPI). As part of the redundant fiber optic facilities plans and specifications for thirteen City sites that was completed last month, staff and CPI identified several changes including: a decrease in the City's cost for one site; one site will be postponed; staff initiated changes at four sites that will increase the City's cost; and CPI identified a change condition that will increase the City's cost at one site. The staff initiated changes total $18,450.47 or a 12.6% increase, and the CPI change totals $22,306.01 or a 15.3% increase. The remaining six locations are unchanged. The work entailed in the project is summarized on the following page; all dollar amounts in this memo include applicable tax. Due to the sensitive nature of the City sites that are considered core facilities on the fiber optic network, they are anonymous and listed by number in the summary on the following page. It has been confirmed that sufficient funding for this Change Order No. 1 is available within the existing budget. The negotiated amounts are fair and reasonable. After evaluating four options, on April 12, 2011, the Utility Advisory Committee forwarded a favorable recommendation to City Council to authorize the City Manager to approve Change Order No. 1 Option "D" to the contract with Capacity Provisioning, Inc., for Redundant Fiber N:ICCOUNCILIFINADRedundant Fiber Optic Facilities.doc -10 • • • • April 19, 2011 City Council Re: Redundant Fiber Optic Facilities, Project C 03 -2010, Change Order No. 1 Page 2 Optic Facilities, Project CL03- 2010, in the amount of $40,756.48 for a total contract amount of $186,997.58, including applicable tax. Summary of Proposed Change Order No. 1 City Contract Change Site(s) Amount Order Change Order Description No changes required (includes customer premise equipment). Postpone until after 2012 when underground conduit is available at lower cost to the City. Use of existing underground conduits available. Use of existing path did not establish redundancy. The use of overhead facilities is not acceptable to the owner of a non -City owned site and underground trenching is needed. Includes the use of overhead facilities including the cost to install one utility pole. The use of overhead facilities is not recommended by staff and underground trenching is preferred. No changes required. Underground trenching was requested by staff to 12B* 6 178 80 Staff accommodate conduits for electric service at this site, which reduces future Electric Utility cost. Clearances on utility poles not owned by the City are not in compliance with code which requires underground trenching. More detailed information will be provided at Council. $19,591.77 Option A Items 1 -10, 11A, 12A, 13 $24,279.68 I Option B Items 1 -10, 11B, 12A, 13 Totals $146,241.10 $25,770.57 I Option C Items 1 -10, 11 A, 12B, 13 $8,152.47 I Staff Initiated Option D Items 1 -10, 11B, 12B $22,306.01 I CPI Initiated Option D Item 13 *Construction path is shared and these City sites cannot be separated. Summary of Contract and Change Order Options 1 -6 80,1 17.10 NIA 7 10,298.00 (10,298.00) 8 10,081.20 (1,517.60) 9 5,528.40 2,069.71 10 9,322.40 5,731.65 11A 1,300.00 8,672.00 11B 5,987.91 12A* 1 N/A 10,840.00 13* 11,382.00 22,306.01 Option Original Contract Totals Amount A B C D Archaeologist ERR PenCom Conservation $1 46,241.10 $117.20 234.39 234.39 117.20 Initiated By NIA NIA Staff Staff Staff Staff Staff NJA CP1 Change Order $19,591.77 $24,279.68 $25,770.57 530,458.48 Medic 1 $351.59 Water 24,649.92 Electric 11,301.54 Stormwater 117.20 Final Cost $165,832.87 $170,520.78 $172,011.67 5176,699.58 'Project Cost Variance 13.4% 16.8% 17.6% 20.8% Staff and the Utility Advisory Committee recommend change order option "D ", which is allocated to all associated funds using the same methodology included in the 2011 budget. Below is a cost . breakdown for each fund. Solid Waste Transfer Station Wastewater $937.56 1,171.96 (8,774.46) -11 W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: April 19, 22011 To: CITY COUNCIL FROM: Terry Gallagher, Police Chief Dan McKeen, Fire Chief Nathan West, Community and Economic Development Director Glenn A. Cutler, P.E., Public Works and Utilities Director Yvonne Ziomkowski, Finance Director SUBJECT: Wireless Mobile Data Network Sub -Grant Match Resolution Summary: As part of the City's grant under the Broadband Telecommunications Opportunity Program, the City Council must pass a resolution to commit reserves for the City's matching share. Recommendation: Pass a resolution committing reserves for the City's matching share of the Broadband Telecommunications Opportunity Program grant project with the Northwest Open Access Network if the City Manager accepts the Participation Agreement. Background /Analysis: On March 15, 2011, City Council authorized the City Manager to accept the Northwest Open Access Network Participation Agreement (not signed at this time) for the Wireless Mobile Data System Sub -Grant in accordance with the City's sub -grant application, and to make minor modifications to the agreement, if. necessary. The Northwest Open Access Network (NoaNet) recently advised staff that the Participation Agreement may be offered to the City by the end of April 2011, which is the updated date that they anticipate receiving the finding of no significant impact (FONSI). As part of the Participation Agreement, the City must pass a resolution to commit general fund reserves for the City's matching share. The resolution is an assurance that the City will proceed with the grant and has the means to do so. The resolution is required within 15 days of City acceptance of the Participation Agreement. 1n accordance with the Participation Agreement, staff is preparing a list of certain assets and future in- kind services that are being contributed to the project, which are anticipated to eliminate or significantly reduce the out of pocket expense for the City's matching amount. Staff will share additional information about certain assets, future in -kind services, and out of pocket expenses that will contribute to the City's match at today's meeting. The final proration of future out of pocket expenses, if any, will be based on the benefit to each fund. A total of $300,000 in criminal justice funds is available for any out of pocket expenses. On April 12, 2011, . the Utility Advisory Committee sent a favorable recommendation to Council to pass a resolution committing reserves for the City's matching share of the Broadband Telecommunica- tions Opportunity Program grant project with the Northwest Open Access Network if the City Manager accepts the Participation Agreement. Attachment: Proposed Resolution N :1CCOUNCIL \F1rNAL \Wireless Network Sub -Grant Match Resolution.doc 1 -12 • • • • • RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, committing reserves to fund the City's matching share of the BTOP Grant with NoaNet. — WHEREAS, on March 15, 2011, the City Council authorized the City Manager to enter into a Participation Agreement with Northwest Open Access Network (NoaNet), to participate in the Broadband Telecommunications Opportunity Program (BTOP) Grant Cycle 2 Project (the "Project ") as specified herein; and; WHEREAS, the City has agreed to contribute matching funds that consist of in -kind and cash contributions to the project totaling $1,117,249; and WHEREAS, Section 3 of the Participation Agreement provides the City will establish security arrangements for its matching funds for the Project; and WHEREAS, the City has agreed to commit City reserves as security for the City's cash contribution requirements under the BTOP Grant; and WHEREAS, the grant reserves committed by the City will be used solely for the purposes of security and payment of the cash contribution, as required, under the BTOP Grant; and WHEREAS, the commitment of reserves will be reduced by certain assets that are being contributed to the Project and allowed by Section 6.C. and Exhibit C of the Participation Agreement, and from time -to -time to reflect the value of the contributions made to the Project, and reported to and accounted by the Department of Commerce, National Telecommunications and Information Administration; 1 -13 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that: Section 1. In fulfilling its cash match obligations for the project, the City shall make in -kind contributions and Project expenditures at such times and in such amounts as is necessary to equal, at a minimum, thirty percent (30 %) of the cumulative grant requests made on behalf of the City for the Project. Section 2. As security for its match obligation, the City shall commit $1,117,249 of the City's reserves, specialty reserves in the City's general fund, as security for the City's match requirement pursuant to the BTOP Grant. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of April, 2011. ATTEST: Janessa Hurd, City Clerk G:1LECiALIa ORDINANCES &RESOLUTIONSIRESOLUTION S.20 11107. Reserves .BTOP.Grant.04.04.11.wpd MAYOR APPROVED AS TO FORM: William E. Bloor, City Attorney 1 -14 • • • • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: April 19, 2011 To: CITY COUNCIL FROM: Terry Gallagher, Police Chief Dan McKeen, Fire Chief Glenn A. Cutler, A.E., Director of Public Works & Utilities SUBJECT: Wireless Mobile Data Network Open Access Policy Summary: As part of the City's grant under the Broadband Telecommunications Opportunity Program, the City must establish policy in support of the Federal Communications Commission Policy Statement. Recommendation: It shall be the City policy to comply with the Federal Communications Commission Policy Statement FCC 05 -151 for wireless network public access, and the City Manager is authorized to make minor changes to the policy, if necessary. Background /Analysis: As part of the City's grant under the Broadband Telecommunications Opportunity Program (BTOP), the City must establish policy in support of the Federal Communications Commission (FCC) Policy Statement FCC 05 -151. The City's wireless mobile data system will include access devices located throughout the city (mounts, power access, backhaul) to be shared by both secure public safety and the general public, where and whenever feasible, without compromising critical 4.9 GHz public safety network capacity, security, and reliability requirements. In addition to the public safety infrastructure, the proposed network will include a separate "pay to play" public access wireless network operating in other radio bands from the 4.9GHz Public Safety band such as the unlicensed 2.4 GHz and 5.8 GHz bands. The FCC 05 -151 Policy Statement relates to public access to the public wireless network and is to ensure that broadband networks are widely deployed, open, affordable, and accessible to all consumers, and to encourage broadband deployment and preserve and promote the open and interconnected nature of the public Internet, consumers are entitled to: • Access the lawful Internet content of their choice. • Run applications and use services of their choice, subject to the needs of law enforcement. • Connect their choice of legal devices that do not harm the network. • Competition among network providers, application and service providers, and content providers. N:ICCOUNCILIFINAL\Wireless Network Open Access Policy.doc 1 -15 April 19, 2011 City Council Re: Wireless Network Open Access Policy Page 2 To the extent permitted by federal and Washington state law, if any of the above policy statements negatively affects local competitive market conditions in the future, they should be amended. Staff recommends that the above policy statements are approved for the public wireless network component of the City's BTOP project. On April 12, 2011, the Utility Advisory Committee forwarded a favorable recommendation to Council to establish policy for public access to the Wireless Network in accordance with the Federal Communications Commission Policy Statement FCC 05 -151, and authorize the City Manager to make minor changes to the policy, if necessary. Attachment: FCC Policy Statement 05 -151 I -16 • • • • • In the Matters of Appropriate Framework for Broadband Access to the Internet over Wireline Facilities Review of Regulatory Requirements for Incumbent LEC Broadband Telecommunications Services Inquiry Concerning High -Speed Access to the .Internet Over Cable and Other Facilities Internet Over Cable Declaratory Ruling Appropriate Regulatory Treatment for Broadband Access to the Internet Over Cable Facilities Adopted: August 5, 2005 By the Commission: L INTRODUCTION Federal Communications Commission FCC 05451 Before the Federal Communications Commission Washington, D.C. 20554 ) Computer III Further Remand Proceedings: Bell ) Operating Company Provision of Enhanced Services; 1998 Biennial Regulatory Review — Review of Computer III and ONA Safeguards and Requirements ) POLICY STATEMENT CC Docket No. 02 -33 CC Docket No. 01 -337 CC Docket Nos. 95 -20, 98 -10 GN Docket No. 00 -185 CS Docket No. 02 -52 Released: September 23, 2005 I. The availability of the Internet has had a profound impact on American life. This network of networks has fundamentally changed the way we communicate.' It has increased the speed of ' The Internet is "the international computer network of both Federal and non - Federal interoperable packet switched data networks." 47 U.S.C. § 230(0(1). The Internet is also described as "the combination of computer facilities and electromagnetic transmission media, and related equipment and software, comprising the interconnected worldwide network of computer networks that employ the Transmission Control Protocol /Internet Protocol or any successor protocol to transmit information." 47 U.S.C. § 231(e)(3). The Supreme Court has described the Internet as a "network of interconnected computers." National Cable & Telecommunications Ass'n v. Brand X Internet Services, 125 S. Ct. 2688, slip op. at 2 (2005) (NCTA v. Brand X); see also Reno v. ACLU, 521 U.S. 844, 849 -50 (1997). No single entity controls the Internet; rather it is a "worldwide mesh or matrix of hundreds of thousands of (continued ...) 1 -17 II. DISCUSSION Federal Communications Commission FCC 05 -151 communication, the range of communicating devices and the variety of platforms over which we can send and receive information.' As Congress has noted, "[t]he rapidly developing array of Internet ... services available to individual Americans represent an extraordinary advance in the availability of educational and informational resources to our citizens."' The Internet also represents "a forum for a true diversity of political discourse, unique opportunities for cultural development, and myriad avenues for intellectual activity. " In addition, the Internet plays an important role in the economy, as an engine for productivity growth and cost savings.' 2. In section 230(b) of the Communications Act of 1934, as amended (Communications Act or Act ), Congress describes its national Internet policy. Specifically, Congress states that it is the policy of the United States "to preserve the vibrant and competitive free market that presently exists for the Internet "' and "to promote the continued development of the Internet. "' In section 706(a) of the Act, Congress charges the Commission with "encourag[ing] the deployment on a reasonable and timely basis of advanced telecommunications capability" — broadband — "to all Americans. " 3. In this Policy Statement, the Commission offers guidance and insight into its approach to the Internet and broadband that is consistent with these Congressional directives. 4. The Communications Act charges the Commission with "regulating interstate and foreign commerce in communication by wire and radio. " The Communications Act regulates telecommunications carriers, as common carriers, under Title 11. Information service providers, "by contrast, are not subject to mandatory common- carrier regulation under Title II. "" The Commission, however, "has jurisdiction to impose additional regulatory obligations under its Title 1 ancillary (continued from previous page) networks, owned and operated by hundreds of thousands of people." John S. Quarterman & Peter H. Salus, How the .Internet Works, http :l /www.mids.org /works.html (visited Dec. 17, 2003) (quoted at IP- Enabled Services, WC Docket No. 04 -36, Notice of Proposed Rulemaking, 19 FCC Rcd 4863, 4869 n.23 (2004) (IP- Enabled Services NPRM)). 2 IP Enabled Services NPRM, 19 FCC Rcd at 4869 -70, para. 8. 3 47 U.S.C. § 230(a)(1). 4 47 U.S.C. § 230(a)(3). 5 See, e.g., Hal Varian et al., The Net Impact Study: The Projected Economic Benefits of the Internet in the United States, United Kingdom and Germany, available at: http:// www. netimpactstudy .com/Netlmpact (January 2002) (visited July 31, 2005). 6 47 U.S.C. § 230(b)(2). ' 47 U.S.C. § 230(b)(1). 8 47 U.S.C. § 157 nt. (incorporating section 706 of the Telecommunications Act of 1996, Pub. Law No. 104 -104, 110 Stat. 56 (1996)). 9 47 U.S.C. § 151. 14 See NCTA v. Brand X, slip op. at 1. at 3. • • • Federal Communications Commission FCC 05 -151 • • jurisdiction to regulate interstate and foreign communications. "' As a result, the Commission has jurisdiction necessary to ensure that providers oftelecommunications for Internet access or Internet Protocol- enabled (1P- enabled) services are operated in a neutral manner. Moreover, to ensure that broadband networks are widely deployed, open, affordable, and accessible to all consumers, the Commission adopts the following principles: • To encourage broadband deployment and preserve and promote the open and interconnected nature of the public Internet, consumers are entitled to access the lawful Internet content of their choice. • To encourage broadband deployment and preserve and promote the open and interconnected nature of the public Internet, consumers are entitled to run applications and use services of their choice, subject to the needs of law enforcement. • To encourage broadband deployment and preserve and promote the open and interconnected nature of the public Internet, consumers are entitled to connect their choice of legal devices that do not harm the network. • To encourage broadband deployment and preserve and promote the open and interconnected nature of the public Internet, consumers are entitled to competition among network providers, application and service providers, and content providers. III. CONCLUSION 5. The Commission has a duty to preserve and promote the vibrant and open character of the Internet as the telecommunications marketplace enters the broadband age. To foster creation, adoption and use of Internet broadband content, applications, services and attachments, and to ensure consumers benefit from the innovation that comes from competition, the Commission will incorporate the above principles into its ongoing policymaking activities. FEDERAL COMMUNICATIONS COMMISSION Marlene H. Dortch Secretary 12 Id. at 3 -4. We also note that the Enforcement Bureau recently entered into a consent decree to resolve an investigation with respect to the blocking of ports used for voice over Internet Protocol (VoIP). See Madison River LLC and Affiliated Companies, File No. EB -05 -Ii -0110, Order, 20 FCC Red 4295 (Enf. Bur. 2005). 13 See Hush -A- Phone Corp. v. United States, 238 F.2d 266, 269 (D.C. Cir. 1956); Use of the Carterfone Device in Message Toll Telephone Service, 13 FCC 2d 420 (1968). 14 See Preamble, Telecommunications Act of 1996, P.L. 104 -104, 100 Stat. 56 (1996) (enacting 1996 Act "to promote competition and reduce regulation in order to secure lower prices and higher quality services for American telecommunications consumers and encourage the rapid deployment of new telecommunications technologies "). 15 Accordingly, we are not adopting rules in this policy statement. The principles we adopt are subject to reasonable network management. 3 1 -19 • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: April 19, 2011 To: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: STREET VACATION PETITION -- STV 11 -01 MT. ANGELES VIEW — HOUSING AUTHORITY OF THE COUNTY OF CLALLAM BETWEEN LAURIDSEN BLVD AND PARK AVENUE AND EUNICE AND FRANCIS STREETS Summary: Consideration of the vacation of right -of -way within the Mt. Angeles View Subdivision. Recommendation: Staff recommends that the City Council concur with the recommendation of the Planning Commission to approve the requested street vacation subject to three conditions identified in Exhibit "C" of the attached draft ordinance. Council should conduct asst reading of the ordinance and continue action to the May 3, 2011, regular meeting. Backeround 1 Analvsis: The Housing Authority of the County of Clallam (HACC) submitted an application to completely redevelop the Mt. Angeles View Subdivision located between Lauridsen Boulevard and Park Avenue and Eunice and Francis Streets. The subject rights -of -way were platted in 1916 as portions of the Broadway and Dann's Park Additions that was subdivided to become the Mt. Angeles Subdivision. Redevelopment of the site will result in redeveloped interior access streets with additional right -of -way from what currently exists. Rededication will occur with each phase of redevelopment. In order to accomplish the proposed redevelopment, it is necessary to include the entire site area in calculations to accomplish the expected density within the underlying zone, including existing streets, as is done with new subdivisions. The Planning Commission conducted a public hearing on the proposal at its March 23, 2011, regular meeting and recommended approval of the street vacation subject to conditions to ensure that, although the rights-of-way would be vacated to allow the Housing Authority to complete the redevelopment process, public use of the rights -of -way will not change or be impacted during that redevelopment process. The rights-of-way will continue to function to serve residents and the public in the area throughout redevelopment activities. Staff's report is attached for your review and staff will be available to respond to questions during the continued public hearing that is scheduled for April 20 Attachments: Ordinance, conditions, findings, and conclusions Staff report K - 1 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, vacating portions of rights -of -way within the Mount Angeles View Housing Development in Port Angeles, Clallam County, Washington. WHEREAS, a petition is on file with the City of Port Angeles to vacate portions of rights -of -way within the Mount Angeles View Housing Development in the Townsite of Port Angeles; and WHEREAS, street vacations are categorically exempt from the requirements of the State Environmental Policy Act (SEPA) rules as set forth in WAC 197- 11- 800(2)(h); and WHEREAS, a public hearing has been held by the City Council following public notice pursuant to Chapter 35.79 RC W; and WHEREAS, said vacation appears to be of benefit to and in the interest of the public and; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1 Vacation. Subject to the terms and conditions of this Ordinance, rights-of- way within the Mount Angeles View Housing Development in the Townsite of Port Angeles as attached on Exhibits A and B shall be vacated, subject to the conditions attached as Exhibit C to this Ordinance. Section 2 - Conditions. The attached Conditions, Findings and Conclusions, identified as Exhibit "C," hereby are adopted and incorporated herein. - 1 - K -2 • • • • • Section 3 - Easement. The City shall reserve a 20 -foot easement over existing utilities from the vacated streets. Section 4- Compensation. Pursuant to RCW 35.79.030, compensation is not required for the rights of way per Condition #1 as identified in Exhibit C. Section 5 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. The City Clerk is hereby directed to publish this Ordinance and to file a certified copy with the Clallam County Auditor and the Clallam County Assessor. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of May, 2011. ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: . 2011 By Summary _2 MAYOR, Dan DiGuilio K -3 Exhibit A: Legal Description Exhibit B: Map Exhibit C: Conditions, Findings & Conclusions C:IDocuments and Settings\srobesds\Local Settings\Temporary Internet Files \Content.outlook \UG36G1 V1 -1112 - Mt AngelesViewHous Dev vacation 03 24 1 l.wpd 3 K -4 • • • • PARCEL A E3a0:1311" A ALL THOSE PORTIONS OF THE MOUNT ANGELES VIEW HOUSING PROJECT PLAT AS RECORDED IN VOLUME 4 OF PLATS, PAGE 56, RECORDS OF CLALLAM COUNTY, WASHINGTON, LYING WITHIN SECTION 10, TOWNSHIP 30 NORTH, RANGE 6 WEST, W.M. DESCRIBED AS FOLLOWS: TEAT PORTION OF1, NUE LYING EASTERLY OF THE WEST LINE OF A PARCEL CONVEYED TO THE HOUSING AUTHORITY OF CLALLAM COUNTY PER WARRANTY DEED RECORDED JULY 1, 1942 'UNDER AUDITOR'S FILE NO. 201344; • THAT PORTION OF KZ .:41 , LYING EASTERLY OF THE CENTERLINE OF EUNICE STREET AS DEFINED PER THE PLAT OF BROADWAY ADDITION AS RECORDED IN VOLUME 4 OF PLATS, PAGE 2, RECORDS OF CLALLAM COUNTY, WASHINGTON; THAT PORTION OF FRANCISREETLYING SOUTHERLY OF A LINE DRAW FROM THE NORTHEAST CORNER OF LOT 7 SAID MOUNT ANGELES HOUSING PROJECT PLAT, IN AN EASTERLY DIRECTION, PERPENDICULAR TO, AND TERMINATING ON TEE EASTE'RLY MARGIN OF SAID FRANCIS STREET; AIL OF- THOSE STREET RIGHT OF WAYS AND ALLEYS . WITHIN SAID MOUNT ANGELES VIEW HOUSING PROJECT PLAT.LYING SOUTHERLY OF LAURIOSEN-BOULEVARD AND EASTERLY OF THE EAST MARGIN OF FRANCIS STREET; - SITUATE IN THE COUNTY OF. CLALLAM, STATE OF WASHINGTON . 1,. '4 J b oj 1 EN TERLINE 'UNICE ST, VA8HON 3T C19 25'. 25' 1 A/ 1 ^ . a T 10.24' W 1 N; . r 0. • : : .N' i c. I : 1 . v, N ' `:' PARCEL A .: 1 s AREAS SHOWN HATCHED Jr � . �, : ARE TO BE VA CA TED ti i" 1 - ;.•:'r '1:7 ..2., st - 1 25' r 8 ' ... — LINE 0 AF #201,44:.1, •1 1 1 1 1 .. EXHIBIT B X37 r.rt .. .. E.? 30' 30 ( ft C. C. G. F. MON. ID. 6630011047 Jo. 20' 30' 1326, f8' r 'PORTIONS OF SOUTH FRANCIS ;STREET AND ALLEY TO REMAIN : CITY RIGHT OF WAY. NE CORNER LOT. 7, MOUNT ANGELES VIEW H.CUSI14IG PROJECT PLAT 12 74 `49 r I iF.' • t ' i ;L17 LINE 1 BEARING= L10 1S69'4914 " L11 1 S 89'49'14" W L.12 $ 89'49'14" W. • L13 S 00'10'46" E • L/4 N 89'49'14" E L15 N 66'09'08" W L16 S 034918" W L I ? 5.86'09'08" E LIB S 03'49'26" W L21 - N 02'54'06" E L22 N 02 54'08" E CUR 1t'E 1 RADIUS LENGTH 0.1 C13 ! • 1 140.43' { 118.96'• C74 } 1 220.1.3' 166.40' C15 .: 1 150. - 105.13' C16.: 1 200.43' i 169.78' C17 '1 1 170.43' 144.37' C18 : 1 190.13' 1. - 143.05' C19. -f . 1 190.13' 1 14M' DELTA : 48'32'40" 1 4318'45" 1 37'36'57" 1 48'32'00" 1 "48 4806'35" 04'15'05" 6 LENGTH 55.88' 57.68' 60.00 57.83' 119.99' 75.00.' 119:.99' • 63.45' 30.18' . 30'13' • • • • Conditions: 1. As an element of its redevelopment of the M.t. Angeles View Subdivision, the Housing Authority of the County of Clallam (HACC) shall rededicate rights-of-way for equivalent or improved access per the original Mt. Angeles View Subdivision. Rededication of rights - of-way will occur with each phase of redevelopment of the .Mt. Angeles View Subdivision, but in any event not later than five (5) years after the effective date of this street vacation. Extension of rededication beyond the five (5) year period may be considered in concert with the redevelopment activity. 2. During redevelopment of the Mt. Angeles View Subdivision, the HACC shall ensure uninterrupted public access throughout the entire site. To do so, HACC shall submit to the City for review and approval a traffic circulation plan. The plan must ensure that public access will meet City standards during redevelopment. The plan must be approved by the City and implemented by HACC prior to work within the vacated rights -of -way. During redevelopment of the Mt. Angeles View Subdivision, the access routes established by the plan shall be subject to all general laws regarding public use of streets and sidewalks and access to utilities. 3. An easement for existing Public Utility District (PUD) power lines per City Ordinance 3090 shall be provided. The developer shall work closely with the PUD to ensure that_no impact to the service provider's provision ability is caused by construction activities. Findines: EXHIBIT "C" Conditions, Findings, and Conclusions in Support of Street Vacation Petition - STV 11 -01 HOUSING AUTHORITY 1. A petition requesting vacation of portions of Lopez and Whidby Avenues and Francis Street between Lauridsen Boulevard and Park Avenue was submitted to the City of Port Angeles on January 31, 2011. 2. The procedure for consideration of the vacation of rights -of -way is set forth in 35.79 RCW and requires the signatures of two thirds of abutting property owners to validate a petition for vacation of right-of-way. State law provides for vacation only to abutting property owners. The subject petition is signed by the Housing Authority of the County of Clallam representing 100% of the abutting property ownership. 3. The subject rights-of-way were originally platted in 1916 to provide access to lots within the Broadway and Dann's Park Addition subdivisions. The subject rights-of-way are fully developed and largely serve residents and visitors to the Mt. Angeles View Subdivision that is owned and operated by the Housing Authority of the County of Clallam (HACC). 4. The HACC is in the process of complete redevelopment of the Mt. Angeles View Subdivision through a quasi judicialland use application process. Density calculations for redevelopment of the area are based on land area of the entire site with subsequent dedication then made for access streets and service corridors and alleys. The subject vacation is necessary to allow the entire area to be calculated as site area to achieve the desired density and to facilitate redevelopment. As such, existing rights-of-way that were dedicated through the original subdivision process ( 1916) need to be vacated in order to be rededicated. The Housing Authority will be required to, and has agreed to dedicate new right -of -way as part of an approved land redevelopment action. 4. The HACC redevelopment will be completed in phases. Areas where development is not occurring for a particular phase must remain accessible to eliminate disruption and emergency service needs to residents and members of the public who visit the site. if a particular phase is not accomplished, the Housing Authority shall rededicate existing right - of=way to serve that area. The City will maintain the right to enforce all general laws regarding public use of streets and sidewalks and access to utilities during the course of redevelopment of the vacated rights -of -way. 5. The City's Comprehensive ( Plan and Land Use Map were reviewed for consistency with the vacation proposal. Land Use Element, Map Goals, Policies, and Objective Element Goal A is relevant to the proposal. 6. The vacating of a street is categorically exempt from a State Environmental Policy Act (SEPA) review per Section 197 -11 -800 (2) (h) of the Washington Administrative Code. 7. City departments including Fire, Public Works and Utilities, Building, and Community & Economic Development, do not oppose the proposed vacations as long as rededication is consistent with future quasi-judicial approval. 8. The Clallam Transit System (CTS) travels along Eunice Street, immediately west of the subject location. The proposed vacation and rededication of rights -of -way will not result in service disruption to CTS. CTS staff indicated that redevelopment of the rights -of -way is expected to provide more flexibility in service to the area upon rededication. 9. The site was posted regarding the proposed land use action on March 7, 2011. No written . public comment was received with regard to posting for the impending land use action. 10. Pertinent issues analyzed in review of the petition are as follow: • Traffic Patterns -: Established traffic patterns in the area will change somewhat following redevelopment of the Mt. Angeles View subdivision because the previous rights -of -way will be realigned and increased in service area. Completed rights -of -way will be built to full City standards prior to rededication. Primary access to properties in the area will continue to be from existing exterior access points (Lauridsen and Eunice Streets) with a secondary, new access along Francis between Park and Lauridsen Boulevard. Some interior residences may experience minor disruption during construction for short term periods but an adequate circulation plan should minimize those events. Ultimate traffic patterns will be improved by opening a thoroughfare to Park Avenue and providing calming mechanisms for that through traffic along Francis Street. • Development Patterns — Reservation of an easement for access to the existing utility service pole will ensure a utility corridor to access the pole and extend service to properties in the area if such service is needed in the future. K -8 • • • Environmentally Sensitive Areas (ESA): No environmentally sensitive areas exist on the site. The Peabody Creek ravine is located approximately 930 feet east of the location. • Public Health. Safety and Welfare: The temporary vacation will not affect the public health, safety, or welfare and will facilitate logical redevelopment and utility improvement to the subject location which will be a general benefit to the public. The vacation and subsequent redevelopment of the area includes rights-of-way dedication in excess of what currently exists, will enable a new through access from Park Avenue to Lauridsen Boulevard that should enable additional public circulation in the area. 12. Consolidation of the right-of-way with the abutting property following vacation can be accomplished by the filing of Zoning Lot Covenants such that no remnant or new lots will be created by the vacation action. 13. By Resolution 05 -11, on March 15, 2011, the Port Angeles City Council established a public hearing date for consideration of the street vacation petition as May 17, 2011, to be heard in conjunction with a Planned Residential Development application (PRD 11 -01). 14. The Port Angeles Planning Commission held a public hearing on the proposed street vacation at a regular meeting conducted on March 23, 2011. Conclusions: A. Vacation and rededication of the rights -of -way will allow the subject neighborhood to be fully redeveloped at a density permitted in the Residential Medium Density (RMD) zone in which the property is located. B. Vacation of the right -of -way as conditioned will not alter or inhibit the ability to provide • adequate emergency response to the area nor will temporary vacation negatively change established traffic patterns in the neighborhood. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically with Land Use Map Goal, Policies and Objective Element Goal A. Adopted by the Port Angeles City Council at its meeting of May 3, 2011. Dan DiGuilio, Mayor Janessa Hurd, City Clerk K -9 TO: FROM: DATE: RE: the site. WASHINGTON, U. S. A. COMMUNITY & ECONOMIC DEVELOPMENT Planning Commission Sue Roberds, Planning Manager March 23, 2011 Street Vacation Petition STV 11-01 Portions of Whidby and Lopez Avenues, and Francis Street between Lauridsen Blvd and Park Avenue. PETITIONERS: Housing Authority of the County of Clallam (HACC) DEPARTMENT RECOMMENDATION: The Department of Community & Economic Development recommends that the Planning Commission forward a recommendation of approval of Street Vacation Petition STV 11-01 to the City Council with 3 conditions, 14 findings, and 3 conclusions in support of the action. PROPOSAL/CONDITIONS IN VICINITY: The Housing Authority of the County of Clallam (HACC) submitted an application to completely redevelop the housing development known as the Mt. Angeles View Subdivision. Because of the redevelopment layout, interior access streets are proposed for realignment with some new dedication that does not now currently exist. Thus, a petition was submitted requesting vacation of those portions of rights-of-way situated between Lauridsen Boulevard and Park Avenue and between Eunice and Francis Streets that are contained within the subdivision that is entirely owned by the HACC. The subject rights-of-way requested for vacation were platted in 191.6 as portions of the Broadway and Dann's Park Additions. The Mt, Angeles View Housing project is a multiple family housing development containing approximately 15 acres in area. Site development, counting rights-of-way is approximately 18.6 acres in area. The subject property is zoned RMD Residential Medium Density and is developed as medium density residential housing including a series of support office structures that serve not only those living in the subdivision but serves as the main office for HACC services throughout Clallam County. The site also contains a Boys and Girls Club that was permitted through a conditional use permit. The Club use is not restricted to subdivision residents. The Club use is scheduled for redevelopment and expansion as funding permits. The site is surrounded on two sides (west and north) by single family housing, is bordered. on the east by Peabody Creek, and on the south by the Olympic. National Park Headquarters with housing and the Port Angeles High School, situated south and west of the site's southwestern boundary. Franklin Elementary School and Peninsula College campuses are located southeast of K- 10 • 40 • • 1-MCC - STY 11-01 larch 23, 2011 Page 2 Clallam Transit System (CTS) busses travel along Eunice Street immediately adjacent (west) to the site. Terry Weed, of Clal,lam Transit System, indicated that the street vacation proposal . would not pose any concerns to theTransit System. Site redevelopment would likely result in more flexibility in serving the area in the event such redevelopment results in Francis Street being opened through the site to Park Avenue as is proposed. DEPARTMENT COMMENTS: The City's Engineering., Police, Fire. and Community Development staff have been reviewing the overall site redevelopment under another permit application for a Planned Residential Development (PRD). Vacations of the rights-of-way with subsequent dedication of the streets largely within the same areas but with some realignment and some additionai right-of-way area requires that the existing streets be vacated. Staff have no concerns with the vacations of the rights-of-way as long as the rededication of rights-of-way is to City standards and results in an improved product for the public in general, not just those who reside in the Mt. Angeles View development. PUBLIC COMMENT: The site was posted for land use action on March 7, 2011. No written public comment has been received. Public comment will be taken up to and through the public hearing that will be conducted by the Planning Commission on March 23, 2011. ANALYSIS: When determining whether to vacate right-of-way, it is important to analyze specific issues. Those issues are summarized as they relate to this petition as follows: • .Traffic Patterns: Abutting properties to the subject right-of-way are entirely owned by the petitioner. The general site area receives primary access from Lauridsen Boulevard and Eunice Street and will not be affected by the requested action. Streets interior to the Mt. Angeles View Subdivision are being petitioned for vacation due to redevelopment plans for the area. Redevelopment will be done in phases such that little disruption to residents of the subdivision, will occur with no disruption of emergency service provisions. The rededication ofrights-of- way to City standard will be coordinated with the final of each resulting redevelopment phase. Construction vehicles will enter the site via, existing service roads (Eunice Street and Lauridsen Boulevard). Traffic patterns and emergency service access to the subdivision area and surrounding neighborhood will not be disrupted as a result of the street vacation if rededication of rights-of-way is logically coordinated with the final of each resulting redevelopment phase. New rights-of-way dedication will result in an improved circulation • patternfOr the area. • Utilities: Utility service Will be designed to meet current standards with rededication of the rights-of-way within the redeveloped subdivision. Furthermore, redevelopment of the site will result in an upgrade to utilities including stormwater provisions that do not now exist, Vacation of the rights-of-way will allow redevelopment of utilities to a higher standard than now exists. • Development Patterns: The vacation action will allow redevelopment of the Mt. Angeles View Subdivision property in a manner consistent with City standards and will provide additional rights-of-way from what previously existed. As long as vacation is done in a phased K-11 HACC — STV 11-01 March 23. 2011 Page 3 manner consistent with redevelopment of the site, the proposal will not adverse!): impact existing development. • Environmentally Sensitive Areas: Environmentally sensitive areas (ESAs) (the Peabody Creek ravine) exist within the subject property. Vacation of the rights-of-way will not affect the ESA function, O Public Health, Safety, and Welfare: The vacation will not affect the public health, safety, or welfare as it is only temporary. The action will facilitate logical redevelopment and utility improvement to the subject location which will be a general benefit to the public. The vacation and subsequent redevelopment of the area includes rights-of-way dedication in excess of what currently exists will enable a new through access from Park Avenue to Lauridsen Boulevard that should enable additional public circulation in the area. • Future Ouasi,hulicial Armlications: Although this analysis is provided in conjunction with a pending quasi judicial application, consideration of the street vacation petition is in no way intended to be an endorsement of.a future quasi judicial land use action for the site. STATE ENVIRONMENTAL POLICY ACT (SEPA) REVIEW: The vacating of a street is categorically exempt from the State Environmental Policy Act (SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code. Attachments: A - Conditions, Findings, and Conclusions 13 - Area map C- Petition K-12 • • • ATTACHMENT "A" • uvCC —Sr/'/1-o/ March 23, 2011 Page 4 Conditions, Findings, and Conclusions in Support of Street Vacation Petition - STV 11-01 HOUSING AUTHORITY Conditions: 1. Rights-of-way will be vacated only as is necessary to support approved future quasi- judicial land use application(s) for the subject propcdy\nmmanner consistent with phasing completion of such approved dev&oprnent. Rights-of-way vacation shali be 'coordinated with each final phase of any approved land use action in a logical manner to limit disruption of access and service issues to the public. 2. Right-of-Way Use Permits shall be obtained for work in rights-of-way during each approved construction phase. Work in rights-of-way not adjacent to a subject phase is not permitted such that at no time shall rights-of-way not abutting a working construction phase be unavailable for use by the. public. 3. To ensure uninterrupted access through the site during construction, uu.ufOc circulation plan shall be submitted and approved prior to work within City rights-of-way. Fiodiuoa: 1. A petition requesting vacation ofportions ofLopez and Whidhv Avenues and Francis Street between Lauridsen Boulevard and Park Avenue was submitted to the City of Port Angeles on January 31, 2011. 2. The procedure for consideration of the vacation ofrighty-of-vxuy is set forth in 35.79 �~ RCW and requires the signatures oftwothirds of abutting property owners to validate a petition for vacation of right-of-way. State law provides for vacation only to abulting property owners. The subect petition is signed by the Housing Authority ofthe County ofClallam representing l0O/o ofthe abutting property ownership. 3. The subject rights-of-way were ariginaily plaued in 1916 to provide access to lots within the Broadway and - Dann"mIark Addition subdivisions. The subjec.t rights-of-way are fully developed aiid largely serve residents and visitors to the ,Mt. Angeles View Subdivision that is owned and operated by the Housing Authority of the County of C\mUumm(HACC). 4. The HACC is in the process ofcomplete redevelopment of the Mt. Angeles View Subdivision through a quasi j udicial!and use applieation process. Density calculations for redevelopment of the area are based on land area of the entire site with subsequent dedication then made for access streets and service corridors and alleys. The subject vacation is necessary to allow the entire area to be calculated as site area to achieve the desired density and to facilitate redevelopment. As such, existing rights-of-way that were dedica1cdthrougbtbzor1gLnai subdivision process (1916) need to be vacatcd in order to be rededicated and realigned througb a current larid developrnent action. � The B/\CC redevelopment will be completed in phases. It is not possibloto accommodate the requested vacation at one time due to the intended phasing of the development. Areas where developnient is not occurring for a particular phase must remain accessible to eliminate disruption and emergency service needs to residents and 8xL}C — SIT" //-o/ ,March 23.zo// Page 5 members of the public who visit the site. Right-of-way vacation should be done in conjunction with development and final approval of each phase such that it does not hinder traffic and emergency access. Furthermore, i[a particular phase is not accomplished, existing right-of-way will remain to serve that area. 6. ThoCity`sCompnohouaivcPionondLund{}m:Mapvvon:n:v/evvedforoono(otenoyvvith tlie vacation proposal. Land Use Elernent, Map Goais, Policies, and Objective Element Goal A is relevant to the proposal. 7. The vacating ofa street is categorically exempt from a State Environmental Policy Act (8E9A) review per Section {47-l\-QOO(2) (h)of the Washington Administrative Code. B. City departments including Fire, Public. Works and Utilities, Building, and Community & Economic Development, do not oppose the proposed vacations as long.as rededication is consistent with future quasi-judicial approval. 9. The C|a\lanm Transit System (CTS) 'travels along Eunice Street, immediately west of the subject location. The proposed vacation and rededieation ofrights-of-way will not resuli in service disruption to CTS. CTS staff indicated that redevelopment o[ the rigbto'of-woy is expected to provide more flexibility in service to the area upon rededication, 10. The site wasposted regarding the proposed land use action an March 7, 2011.- No written public comment was received with regard to posting for the impending land use action. 11. Pertinent issues analyzed in review ofthe petition are as follow: • 2rnfficPatterns '.' Established traffic patterns lo the area will change somewhat following redevelopment of the Mt. Angeles View subdivision because the previous rights-of-way will be realigned and increased in service area. Completed rights-of-way will be built to full City standards prior to rededication. Primary access to properties in the area will continue to be from existing exterior access paints (Lauridsen and 'Eunice Streets) with a secondary, new access along .Francis between Park and Lauridsen Boulevard. Some interior residences may experience rnino, disruption during construction for short term periods but an adequate circulation plan should minimize those events. Ultimate traffic patterns will be improved by opening a thoroughfare to Park Avenue and providing calming mecbanioznoƒbrtbatthroughtnuffina|oug Francis Street. w Development Patterns Reservation of an easement for access to the existing utility service pole will ensure a utility corridor to access the pole and extend service to properties in the area if such service is needed in the fL/tuce' w Environmentally Sensitive Areas (2SA). No environrnentally sensitive areas exist on the site. The Peabody Creek ravine is located approximately 930 feet east ofthe location. • Public Health, Safety and Welfare: The temporary vacation will not affect the public health, safety, or welfare and will facilitate logical redevelopment and utility improvement to the subject location which will be a general benefit to the public. The vacation and subsequent redevelopment of the area includes rights-of-way dedication in excess of what currently exists, will enable a new through access 'from Park Avenue Lauridsen Boulevard that should enable additional public circulation in the area. K-14 a • • • HACC • SP' 11-01 March 23, 2011 Page 6 12. Consolidation of the right-of-way with the abutting property following vacation can be accomplished by the filing of Zo.ning Lot Covenants such that no remnant or new lots will be created by the vacation action. 13. By Resolution 05-11, on March 15, 2011, the Port Angeles City Council established a public hearing date for consideration of the street vacation petition as May 17, 2011., to be heard in conjunction with a Planned Residential Development application (PRD 11- 01). 14. The Port Angeles Planning Commission held a public hearing on the proposed street vacation at a regular meeting conducted on March 23, 2011. Conclusions: A. Vacation and rededication of the rights-of-way will allow the subject neighborhood to be fully redeveloped at a density permitted in the Residential Medium Density (RMD) zone in which the property is located. B. Vacation of the right-of-way as conditioned will not alter or inhibit the ability to provide adequate emergency response to the area nor will temporary vacation negatively change established traffic patterns in the neighborhood. C. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically with Land Use Map Goal, Policies and Objective Element Goal A. 'DST NWT. ANGELES VIEW 11-0i \STAFF REPORT 032311 .DOCX K-15 ,1-1.4CC — STV 11-01 March 23. 2011 Page 7 COMPREHENSIVE PLAN ZONING: COMPREHENSIVE PLAN and ZONING ORDINANCE The subject property is designated as Low IDertsity Residential (LDR) on the City's Comprehensive Plan Land Use Map. The Comprehensive Plan was reviewed in its entirety in consideration of the proposed street vacation, and the following goals and policies were found to be most relevant to the proposal: Land Use Map Goal, Policies, and Objective Goal A - To guide current and future development within the City in a manner that provides certainty to its citizens about future land use and the flexibility necessary to meet the challenges and opportunities of the future. The site and surrounding areas are zoned RS-7 Residential Single Family (RS-7) on the City's Zoning Map. The purpose of the 1S-7 Zone is: "This is a low density residential zone intended to create and preserve urban single family residential neighborhoods consisting ofpredominantly single family homes on standard Townsite-size lots. Uses which are compatible with and functionally related to a single family residential environment may also be located in this zone. K-16 • • • TO: The City Council of the City of Port Angeles: We, the undersigned petitioners request that the following described parts of Francis St., Lopez Ave and Whidbv Ave. in the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW. The right-of-way is legally described as: See accompanying Legal Description (Exhibit A) And Right of VVay Vacation Exhibit (Exhibit B); attached. There are 1 owners of property abutting said right -of -way. The undersigned petitioners are the owners of interest in real estate abutting the above described area. 41) Housing Authority of Clallam County 2912 South Francis Street , Port Angeles, WA (Print Narne) The undersigned petitioner constitutes more than two - thirds of the owners of said abutting property. WHEREFORE, the petitioner prays that proceedings be had hereon for the vacation of said area of 89928 So. Ft. Name Address (Print Name) Respectfully submitted, NAME Jt J v), (Signatu (Signature) CITY OF PORT ANGELES STREET VACAT ON PETITIO Filing fee: $325 File # ,S]\j 11 -- Date Reed i /a( fl JAN 31 2011 J CITY OF PORT ANGELES Dept. 01 Community Development PHONE NO. DATE K -17 • • • WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: APRIL 19,2011 To: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER YVONNE ZIOMKOWSKI, FINANCE DIRECTOR SUBJECT: ADOPTION OF STRATEGIC GOALS 2012 BUDGET CALENDAR R As the second step in moving forward with budgeting for priorities, the City Council Subcommittee met twice to review strategic goals for the City, which were then presented to Council for review and feedback. With discussion of the strategic goals having taken place at the March 20 meetina, staff now - requests that City Council move forward with formal adoption of the Strategic Goals as well as the 2012 Budget Calendar. Adopting the Goals will allow the various departments and divisions to develop a budget based on how their programs best achieve the City's goals and priorities. Adopting the budget calendar provides the necessary timeframe to ensure the final budget is adopted within the time limits as set by law. Thank you for your careful thought and consideration as we seek to deliver the BEST results that the citizens expect. L - 1 • isca y a le Provide consistent and quality services which are cost effective and sustainable, responsive to community needs, and valued by citizens. • Adhere to sound debt, reserve, and investment policies Develop and maintain a long-term financial approach to ensure financial stability. Enhance and facilitate transparency, accountability, efficiencies, and best practices. Conservative approach to budgeting and forecasting L - 2 • Public Safety All calls for assistance are responded to in a timely manner by highly trained personnel and with necessary resources that are properly deployed. Appropriate disaster preparedness planning and training is provided for all levels of City government. Complete interoperability is achieved through the appropriate provision of equipment and technology that enhances agency effectiveness and employee safety. Prevention and volunteer programs are an integral part of the public safety mission. Public, private, and intergovernmental partnerships are actively pursued to maximize the effectiveness of public safety resources. Our community is recognized as a safe place to live, work andplay. We are known for excellent public safety services that are provided by well-trained, highly competent personnel. L - 3 • • Community Development Ensure the Comprehensive Plan and local development codes are proactive, clear, and balanced. Provide functional and aesthetically pleasing community design as the expected standard for developers, ensuring optimum use of City infrastructure. Foster distinctive, attractive neighborhoods with a strong sense of place and identity, Avhile preserving open space, natural beauty, and critical environmental areas. Create pedestrian - friendly neighborhoods by reducing vehicular travel to services and amenities. Promote the Port Angeles Downtown and Waterfront as a desirable place to live, work, and visit. L -4 • Strive to provide a diversity of attractive neighborhoods and commercial districts that foster affordable living, walkable environ ments, and a strong sense of place. 4;2 mic eve 0 . . . ent Facilitate the creation of an educated and skilled workforce that generates leadership, entrepreneurship, and sustainable business models. Leverage and enhance existing infrastructure to ensure future opportunities for placement and retention of job generating businesses. Seek emerging opportunities for new economic drivers, such as alternative energy generation and technology based nnovation. Prioritize municipal investments to maximize local economic benefits and job growth while securing public/private partnerships that revitalize the _local and regional economy. Recognize the importance of environmental stewardship to economic development and promote an exemplary quality of life while protecting private property rights. L - 5 xce le ce Be objective, unbiased, and fair with defined long-term goals that serve the best interests of the community. • City Council and employees will hold themselves to high ethical standards and be committed to their duties with respect and courtesy, striving for excellence everyday. Provide high quality basic services such as utilities, fire and police protection, street maintenance, and communitr development, in an efficient and effective manner. Communicate with the community the activities, goals, and achievements of City government. Port Angeles City government is committed to demonstrating proactive leadership in developing partnerships with other agencies and the public, to advance mutual interests. L - 6 ur Co un y Develop and encourage community;' involvement, participation, and pride. Diverse attainable housing and job opportunities for multiple generations and varied income levels. Broad spectrum of cultural and recreational opportunities for residents and visitors. Facilitates sustainable economic opportunities that complements our regional assets and natural features. Promote excellence in life- long education with K 12 systems, Peninsula College, and private resources, to create future leaders and improve workforce. OD • 2012 Budget Calendar April 20, 2011 1. Adopt City goals and objectives and 2012 budget calendar. • City Manager • Council April 20, 20I t 2. 1st Quarter budget review written report presented to Co until Finance', April '201i 3. Identify key Indicators to measure success In achieving goals. • City Manager • Council • Departsnent directors Sun. Mon Tue Wed 3 4 10 11 12 17 18 19 24 25 26 13 14 21 28 27 Fri Sat 2 8 9 15 16 22 23 29 30 • CD • ay 2011 2012 Budget Calendar May 2011 Sun Mon Tue Wed Thu Fri Sat 1. Finalize key indicators to measure success In achieving goals. • City Manager • Council • Department Directors May 16, 2011 2. 201 I personnel estimate worksheets to departments for review. • Finance May 27, 2011 3. 2011 personnel estimate worksheets returned to Rnance. • Department Directors May 31,2011 4. Optional budget work session (e.g. capital). • City Manager • Department Directors May 2011 5. Identify and score programs based on City goals and key indicator measurements. •. - Department Directors May 2011 6. Staff to finalize proposed Capita) Facilities Plan • Ciry Manager • Department Directors I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 22 23 29 30 MiA fi 'l 24 25 26 ifignantininq 17 18 19 20 21 28 r 0 • June 1, 2011 June .2011 2012 Budget Calendar 1. Open division level for budget input. Budget instructions and fortes available on Intranet • Finance June 7,2011 - 2. Budget workshop and first public hearing on capital facilities plan City Manager • Department Directors June 21,,201 I 3. Second public hearing on capital facilities plan. Pass resolution on CFP. • City Manager • Department Directors June 2011 4. Finalize program identification and scoring. • City Manager • Department Directors Sun Mon. Tue Wed 12 19 26 • 13 20 14 27 28 15 29 16 23 30 111111 PR .FF}:3. :l.a . .,:r.Ft Fri Sat 3 4 10 11 17 18 24 25 • • July 5, 2.011 :y2oil 2012 Budget Calendar 1. 2012 personnel estimate worksheets to departments for review. Finance 2. If needed, continue public hearings on CFP (then pass resolution). • City Manager • Department Directors July 11, 2011 3. Close division level of budget. Open department level. July 18, 2011 July 19,2011 • Finance • 4. 2012 personnel estimate worksheets returned to Finance. • Department Directors 5. Council meeting — public comments from citizens related to city budget. • Council • City Manager July 29, 201 I 6. Interfund charges estimates. Prepare prioritized programs in quartile format. • • .• Finance July 26 on2.8, 2011:f • 7. Town meeting on priorities and 2012 budget. • Chy Manager • City Council Sun 3 10 17 24 31 . • Mon Tae Wed Thu 25 26 '6 7 13 14 20 21 27 28 gOtilliirfitO Fri Sat 2 8 9 15 16 22 23 30 N I a 1 fN lileli. • Pi 9 � G 11 August 2011 2012 Budget Calendar August 1, 2011 1. Fees and service charge estimates /proposals. • Department Directors August 2, 2011 2. 2nd Quarter budget review presented to Council. August 5, 201 3. General fund revenue estimates. • Finance August 8, 2011 4. Budget requests completed for all funds. Department Directors August 8, 2011 Finance 5. Close department level of budget. Complete revenue estimates for all funds. Prepare revenue and expenditure summaries for City Manager. • Rnance August 12, 2011 6. Council to finalize 2012 budget priorities. • City Manager Council August 19, 201 I 7. Revenue and expenditure summaries due to City Manager for review. • Rnance Sun 7 14 21 28 August 22— September 2.2011 • City Manager • Department Directors • Finance August 30, 201 I ui' , uin t i wi i i rmom >��i::; i1 :�6lifilaaiifa • City Manager • Council 8. Internal budget reviews with City Manager, 9. Budget workshop - -special Council meeting. Department Heads & Finance (non - utilities). • • September 2011 2012 Budget Calendar September ! September 2, 2011 1. Complete internal budget reviews with City Manager, Department Heads & Finance (non - utilities). • City Manager Department Directors Finance September 6— September 9, 2011 2. Internal budget reviews with City Manager, Department Heads & Finance (utilities). • City Manager • Department Directors • Finance September 19— September 23, 2011 3. Final internal reviews with City Manager, Department Heads & Finance • City Manager • Deparonent Directors . • Finance September 27, 2011 4_ Special Council meeting to present the 2012 preliminary budget and discuss budget policies and priorities: Adopt 2011 amended budget '• 'y City Manager • Finance Sun Mon 4 5 11 18 25 12 13 Wed Thu 14 15 Fri Sat 3 10 16 17 • October 2011 2012 Budget Calendar 1. Present proposed utii ity fee adjustments to Council. • Publk Works October. 18, 2011 2. Adoprutility rate ordinance amendment. Council • Ciry Manager • Public Works October 18, 2011 3. City Clerk publishes notice of public hearing (for two consecutive weeks) on: filing 2012 preliminary budget for November I, 2011 revenue sources for November 1, 2011: and public hearing on 2012 proposed budget for November 15, 2011. • City Clerk October 25, 2011 4. Special Council meeting to conduct a work session regarding the 2012 Preliminary budget and discuss budget policies and priorities. (if necessary) • City Manager • Council Sun Mon Tae 2 3 9 10 16 17 23 24 30 31 • {s . h t i1 1 U lxi :4 I �IfiR FlliIu II I� U i n l 3I Ri�tRf�4ff !Ni1F5Si11'i�fin4dtif:+{i.7 j Wed Thu Fri Sat I 5 6 7 8 12 13 14 15 19 20 21 22 26 27 28 29 • • ovember 2011 2012 Budget Calendar November 1, 2011 1. File preliminary budget with City Clerk. Preliminary budget document available to public. • Finance November 1, 2011 2. 2011 Budget status reports and preliminary budget amendment estimates to Council. Public hearing on 2012 revenue sources and property taxes. • City Manager • Finance November 15, 2011 3. Continuation of public hearing on revenue sources. First public hearing on proposed 2012 budget. Levy property taxes. • Clty Manager • Finance November 30, 2011 4. File property taxes with the County. • finance Sun 7 13 14 JL 20 21 22 23 24 25 26 27 28 29 Tae Wed Thu Fri Sat 8 l�n�? ,'1TIJ'1�117L�L`Ill�fif �i "!JL jEtS I lijith i :.'.d tr 1 yr1 +n n i � fitiliMPPRI phi;r; ., 341 1. 2 3 4 5 10 11 12 16 17 18 19 r • December2011 2012 Budget Calendar December 6, 2011 1. Second public hearing on proposed 2012 'budget Adoption of 2012 budget • City Manager • Finance San Mon Tne 4 5 11 12 13 i? &StIf m nii wnsio „ a r i • — Crcua Wed Thu Fri Sat 1 2 3 8 9 10 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 • • Iona o i. • • Genera Fund & Street Overview General Fund revenues are up slightly from 2010, ending the first quarter at $3.4 million. Through March, we have col- lected 19.5% of budgeted reve- nues. Expenditures are 15% higher than the same period last year, mainly due to a one- time $425,000 transfer for street projects in the first quarter of 2011. There are several positive indi- cators related to general fund revenues. Sales tax and permit activity are both strong indica- tors of the economy, and both sources have started off 2011 on a positive note, with collec- tions higher than the same pe- riod last year. However, due to the challenging economic en- vironment we are currently fac- ing, and the additional requests we may face in the 2011 budget amendment process, we must continue to carefully watch spending. $350,000 $300,000 $250,000 - $200,000 - $150,000 Jan GENERAL FUND Revenues - through March Expenditures - through March Net Rev. over /(under) Exp. STREET FUND Revenues - through March Expenditures - through March Net Rev. over /(under) Exp. In the Street Fund, revenues col- lected are down approximately $18,000 from 2010, resulting from timing issues with interdepartmental billings. Street Fund expenditures are up slightly from 2010, mostly due to budgeted increases in per- sonnel and higher equipment oper- ating charges. With 25% of the year completed, we are on target with revenues (18% of budget col- lected) and expenditures (20% spent) in the Street Fund. Due to timing issues with certain revenues and expenditures, some monthly comparisons will be Sales Tax Revenue by Month 2010 -• •r••- 2011 B 2011 Feb Mar Apr May June July Aug Sept Oct Nov Dec 2011 Actual Budget 3,433,684 4,522,083 (1,088,399) 303,556 341,416 (37, 860) 17,592,334 18,007,334 (415,000) 1,71 5,557 17.7% 1,715,557 19.9% 0 skewed. The most accurate com- parisons take place at year end, when all revenues and expenditures have been posted and reconciled for the entire year. Revenue through March 2011 Actual Budget Gas Tax $96,821 $415,507 23% collected in 2011 22% collected in 2010 RE ET $18,714 5240,000 8% collected in 2011 6 %.collected in 2010. Sales Tax revenue is 7% higher through March 2011 compared to the same period last year. To date, we are on target with over 27% of budget collected. M -1 r RECREATIONAL ACTIVITIES The special events, sports, and youth & family programs are included in the general fund in 2011. Through March, recreation revenue is on target at 25% collected. mmunity & Economic Development Revenue 600,000 - 500,000 -- 400,000 X300,000 ti a, 0200,000 -E in 100,000 -- $110,000 $95,000 $8o,000 $65,000 $ 50,000 $35,000 $ 20,000 $5,000 Utility Tax Revenue January- March ® 2010 Actual ® 2011 Budget D 2011 Actual With the first quarter of 2011 completed, Community & Economic Development revenue is almost 5% higher than 2010 collections. Although this is a relatively small revenue source, it is often a good indicator of the overall strength of the economy. ** Don't forget the seasonal fluctuations of building activity. ** Lodging Tax Revenue by Month Apr May June July Aug Sept 2009 ''sue 2010 ""4 2011 Oct Overall, the City has collected 26% of utility taxes through March, almost identi- cal to the level collected at this point in 2010. To date, utility taxes have com- bined to bring in almost $972,000 in reve- nue, over $50,000 more than the antici- pated level of $919,000. It is important to remember that some utility revenues are cyclical and there- fore the most accurate comparison is at year -end when all revenues have been collected for the year. For example, the electric utility collects higher revenue in the Winter, and the solid waste transfer station usually has higher revenues in Spring and Summer. Community Development Revenue Collected through March Revenue Source Building Permits Plumbing Permits Mechanical Permits. Sign Permits Plan Checking Fees Planning Permits Zoning Fees Total Revenue Actual 2011 2010 $ 23,491 2,293 3,959 503 8,274 4,400 2,000 $ 44,920 $ 18,237 1,714 3,695 852 15,649 1,350 1,450 $ 42,947 Lodging Tax collections for the first quarter of 2011 are $9,000 higher than the same period last year. Through March, the City has re- ceived 11% ($52,000) of budgeted revenues, compared to 9% ($43,000) in 2010. • • • PORT ANGELES FORWARD COMMITTEE Jack Pittis Memorial Conference Room in City Hall / Port Angeles, Washington Meeting Minutes for February 10, 2011 Mission Statement: To create a strong economically and culturally vibrant community that will enhance the lives of our citizens. CALL TO ORDER: Chair Kidd opened the meeting at 7:30 a.m. ROLL CALL: Members Present: Chair Cherie Kidd, Co -Chair Don Perry, Mike Chapman, Charlie Smith, Kaj Ahlburg, Mike Edwards, Greg Halberg, Christopher Riffle, Terry Weed. Members Absent: Frances Charles, Linda Rotmark, Willie Nelson, George Schoenfeldt, Doug Nass, Karen Gustin. Staff Present: Kent Myers, Nathan West, Scott Johns, Roberta Korcz, Teresa Pierce. Others Present: Tim Boyle. Public Present: Shayna Zerobnick. Approval of Minutes Chapman made a motion to accept the January meeting minutes as presented. Motion seconded by Perry. Date of the minutes was corrected from 2010 to 2011. Motion passed unanimously. Waterfront Transportation Improvements Project (WTIP) - Update West gave a brief status report on the project. The concept plan of the Waterfront portion of the project was approved by City Council at their February 1, 2011, meeting. Next step is for the construction drawings to be completed for the project. The traffic circle feature at Railroad and Lincoln will remain, but instead of a raised island in the middle, the entire circle will be flat. Discussions were conducted with the Landing and Red Lion concerning their parking needs. Both were committed to doing what was best for the needs of the community. Council discussed two options for parking at the City Pier. Council decided on a comprised plan of 6 to 12 spaces at. City Pier. The Waterfront Concept Plans will also provide for an additional 24 spaces on Railroad west of Laurel Street. The deadline has been extended to allow local sign 'companies to submit bids. Prototype signs are hoped to be installed by the end of March. Entryway monuments are on hold for now. An added component of the Waterfront Project is incorporating local artwork along the waterfront and planning for those pieces to be placed throughout the project area. Patterns in sidewalks and railings will also be considered as elements of art. Six prototype signs will be installed in the downtown area to see how well they function before more signs are made and installed. Myers added that construction drawings will be moving forward. Phase I of the project will include something that is very visible and doable. Beach restoration can involve a long permitting process and phase 1 must also fit into a budget with available funding. The first area of focus will be west of the Coho M -3 Port Angeles Forward Meeting Minutes February 10, 2011 Ferry area. Financing will be put together to see what sources are available. Federal funding will be limited with the eliminations of earmarks and lack of federal appropriations being available this year. Korcz explained that it is anticipated that multiple types of funding will be possible due to the many components included in this project from art to transportation and since the area serves as an international gateway. Ahlburg suggested including murals as art pieces wherever possible. Destination Marketing Centers — Kent Myers Myers reported that Chris McKinney of Aramark had been at a previous meeting. Myers reported that destination marketing is proactive strategy visitor center approach to provide support services for visitors and also market our community. They provide information on tour packages, make reservations, arrange transportation, events, and other services. Whistler does this very successfully. Myers reported that Port Angeles fits under the regional /natural destination category. However, what is currently lacking is good marketing research and data on why people come to Port Angeles and how to get them to stay longer. Myers suggested doing more market research and has talked with Diane Schostak. She said the cost has been high and the results take time to come back in a measureable way. A study would provide how the traveling public perceives Port Angeles as a destination. Visitor satisfaction surveys are an important element. Port Angeles has the characteristics but no data to support or guide us. Myers will meet with Schostak next week and will report back to PA Forward in March. Ahlburg said we are spending a lot on marketing but there is no real tracking on the results of that marketing and an organized effort makes a lot of sense. Economic Development /Downtown Port An,eeles /Subcommittee Reports Chair Kidd asked for sub - committee progress reports. Tourism / ONP / Elwha Perry reported that the committee has not met. Next meeting is scheduled for February 24. Kidd reported that she would not be able to attend on February 24 due to a meeting in Olympia regarding establishing a Civic Historic District. She provided a history on the use of the building on 215 S. Lincoln. Street, Carnegie Library, Veterans Park, and the Clallam County Courthouse. She stated that a Civic Historic District will preserve our history and provide an additional source of tourism. Kidd announced plans for a celebration in May. Details are still in the planning stages. Perry suggested holding the meeting on February 23 instead. Meeting will be on February 23, at 8am in the Pittis Conference Room. Perry added that Lorraine Ross provided a comprehensive list of all of the events that have happened during the history of Port Angeles. Perry will be presenting the list to the City and the Committee along with Ms. Ross's suggestions for marking certain significant dates. He will continue to work with her and bring more info back to the committee. Buv / Think Local Edwards as Chair, with members of West and Riffle. Deferred to the end of the list. Edwards introduced intern Shayna Zerobnick He reported that a few more businesses are becoming involved. Edwards will make a presentation next week to the PADA to represent the effort. Laurel Black Page 2 of 5 M -4 • • • • Port Angeles Forward Meeting Minutes February 10, 2011 is working on a logo and web design. Edwards is working in conjunction with Black and Cross Point. Cross Point is a company that provides a web -based tool that provides a map of all the businesses in the greater area of Port Angeles. Viewers can zoom in to a particular area and find information about a business from basic contact information or continue on to their website. Coupons, advertising and other enticements are included. Edwards is concerned about possible conflicts with what the Chamber is doing. Edwards will talk with the Chamber. Edwards is hoping for enough seed money from the City to start the website and then offer this to businesses from Port Angeles and then expand into a membership structure next year. Edwards presented a preliminary budget of $16,400 for one year. "Local" would be defined by how the County defines the Port Angeles region which would be similar to the Port Angeles School District boundaries. West added that the Economic Development Fund can be only be used for specific services that benefit businesses within the City and that provide jobs. Kidd asked if this would undermine how the City supports the Chamber. West replied that the Chamber is funded by lodging tax and the Chamber is there to promote Port Angeles outside of the Port Angeles area to bring people here. Whereas the "think local" would be targeting the local to local connection. Perry added that this would definitely add to what the Chamber is doing. Riffle added that links could be established between this Local website and Chamber website. Edwards added that the intent is not to attack big box stores such as Walmart, but to include any and all businesses located in the local area. Ahlburg stressed the importance of getting local businesses to participate and promotion for local residents to use the service. Edwards said the challenge is to put together a campaign to engage both retailers and consumers. Edwards requested the assurance that a funding commitment of $10,000 as seed money for the first year. Perry felt confident that the City could find the funding. Perry moved to support the funding of $10,000 and to forward the funding request to City Council for consideration. Ahlburg seconded. West added that City has committed to do the retail analysis study this year and there is a great potential of integration being possible between the two projects and in turn find ways to share funding resources. Motion passed unanimously. Transnortation Myers as Chair, with members Boyle, Nelson. Myers reported that Olympic National Park (ONP) has a team of transportation consultants working to identify an alternative transportation system to get visitors to the Ridge, Hoh Rain Forest, and other areas of the Park. Focus group meetings have been held. A report with recommendations is expected by the end of the year. The challenge has been the wide distance that contains Olympic National Park and in trying to cover that area with a feasible transportation system. Regulation / Business / Financing No Chair, with members Rotmark, Riffle, Ahlburg, and West. No report. Port Angeles Anniversary Sub - Committee Kidd as Chair. No report. Page 3 of 5 M -5 Port Angeles Forward Meeting Minutes February 10, 2011 Hurricane Ridge Road Update Greg Halberg reported on different activities going on at the Ridge, including the possibility of providing inter tubing for a nominal fee. However the Park recommended that the Ski Club should provide this, but not charge the public. Ahlburg suggested seeing if other parks have been successful with this type of service and then share with ONP. New Business: Johns announced the shoreline open house on February 23 and asked for members to attend and spread the word on about the event. Pierce reported the upcoming Ordinance amendment that will eliminate term limits for PA Forward representatives. Council will be considering this at the February 15 Council meeting. The City will still require letters from each member organization stating who their representative will be for the next term. Interviews will be conducted for the Citizen -At -Large positions and all recommendations will be forwarded to Council for final approval. Myers announced that the US Mint will be announcing a new quarter that will feature Olympic National Park. The new quarter will be dedicated in June with representatives of the US Mint coming to Port Angeles to unveil the new quarter. As plans develop, more information will be forthcoming. Member Reports: None Adjournment Meeting concluded at 8:40 a.m. Next Meeting Date: • Next regular meeting date — March 10, 2011, at 7:30 a.m. in the Jack Pittis Memorial Conference Room / City Hall. Minutes revised to note that L. Rotmark does not serve as the chair of the Regulation / Business / Finance subcommittee. Approved as revised on April 14, 2011 Cherie Kidd, Chair Teresa Pierce Executive Communications Coordinator Page 4 of 5 M -6 • • • • • • DATE 2 -9 -06 3 -13 -2008 1 6 -10 -10 2010 DATE March 2006 April -May 2006 February 2007 May 10, 2007 October 2007 October 2007 December 2007 January 2009 March 2009 April 2009 Summer 2009 August 2009 February 2010 May 2010 May 2010 1 NEW AND ON -GOING ACTION ITEMS DESCRIPTION Continue Discussions on Housing / Jobs "2010" Theme Adopted Business Resource Survey Sub - Committees PA Forward 2011 Work Plan Proposal Strategic Planning Meetings with Jim Haguewood Make recommendation to City Council regarding Harbor Plan Determine PA Forward representative to Lodging Tax Committee Determination of PUD Representative Gather input regarding Cross - Route issue Give Recommendation to City Council Regarding Cross -Town Route Host Business Resource Event / Council Chambers AIA Team Grant Visit Forward Recommendations to City Council regarding CFP & Policy Issues AIA Grant Final Report Roll Out 2010 Census Bureau Presentation Juan de Fuca Statue Project Complete Count Census Committee Invited ONP to discuss 1 RESPONSIBLE PARTY Group Group Various Nathan West COMPLETED ACTION ITEMS DESCRIPTION RESPONSIBLE PARTY Letter to City Council, Planning Commission and County regarding Mark Madsen Southern Cross -Route 1 Group Group Group Group Group Group Subcommittee Group Group Subcommittee N. West N. West N. West 1 TARGET DEADLINE On -Going On -Going On -Going Jan - Feb 2011 RESULT Completed Completed 5 -11 -06 Completed 2 -8 -07 Completed 5 -10 -2007 Completed 10 -11 -07 Completed 10 -11 -07 Completed January 8, 2009 March 2009 April 9, 2009 October 2009 November 2009 Recommendation to City Council May 2010 marketing plan for Elwha Dam K. Myers May 2010 Removal Project M -7 DEPARTMENT OF commumry & EcoNomic BUILDING DIVISION MONTHLY PERMIT CATEGORY I JAN. I FEB. I MAR. I APR. I MAY 1 JUNE I JULY • 2011 YTD 2010 YTD RESIDENTIAL MODULAR/MANUFACT. 1 1 Value $92,108 $92,108 SINGLE FAMILY 2 1 3 1 Value $291,806 $149,932 $441,738 $165643 MULTI Value ACCESSORIES 1 1 1 3 3 Value $5,040 $30,600 $42,274 $77,914 $64,224 COMMERCIAL-NEW RETAIL Value HOTEL/MOTEL Value OFFICE Value AUTO/SERVICE Value INDUSTRIAL Value Value RECREATION Value 1 Value $43,520 DRINKING/DINING 1 1 $43,520 1 1 1 1 PUBLIC - NEW SCHOOLS/HOSPS/GOVT 1 1 Value $7,204 $7,204 CHURCHES 1 $55,440 REPAIR & ALT. RESIDENTIAL 28 17 31 76 64 Value $321,410 $128,206 $149,217 $598,833 $452,466 COMMERCIAL 9 7 12 28 41 Value $120,210 $38,042 $108,983 $267,235 $337,292 PUBLIC 1 3 4 3 Value $20,000 $282,837 $302,837 $535,980 DEMOLITION / MOVE 2 2 4 3 Value $0 $0 I 1 1 1 I 1 1 BUILDING TOTALS BLDG PERMITS 45 26 50 0 0 0 0 121 116 CONST. VALUE $881,298 $216,848 $733,243 $0 $0 $0 $0 $1,831,389 •$1,611,045 BLDG PERMITS FEE $17,606 $6,003 $14,672 $38,281 $32,026 1 C OF O'S ISSUED I 3 I 5 1 4 1 1 1 1 12. 26 *Certificate of Occupancy (C of 0) issued to new or relocated businesses. M - 8 • • • • • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: April 19, 2011 TO: CITY COUNCIL FROM: Dan McKeen, Fire Chief SUBJECT: Regional Fire Authority Planning Update Summary: A Planning Committee consisting of three City of Port Angeles Councilmembers and the three Clallam County Fire District #2 Commissioners has determined that additional time will be needed to gather and review information before a plan for a Regional Fire Authority can be brought to the voters for consideration. Recommendation: No action required, for information only. Background: For a number of years, Clallam County Fire District #2 (CCFD #2) has recognized that the level of emergency service that they have been able to provide to their citizens has been inadequate and in need of improvement. The City of Port Angeles Fire Department (PAFD) has also recognized that it is in need of additional depth, more resources and sustainable funding. Acknowledging these needs, the Port Angeles City Council and CCFD #2 Board of Commissioners passed resolutions in November of 2007, establishing an ad hoc committee to explore the feasibility of a full consolidation between the PAFD and CCFD #2. The goal of the feasibility study was to determine whether or not a full consolidation would result in gained efficiencies while resulting in an increased level of EMS and fire response throughout the combined jurisdiction. Based upon the favorable results of that feasibility study, a joint Planning Committee was formed in August of 2010 to develop a plan to form a Regional Fire Authority. The Planning Committee, comprised of three City of Port Angeles Councilmembers and the three CCFD #2 Commissioners, has met regularly, with the original intent to bring a plan to the voters for consideration in the Fall of 2011. After reviewing a considerable amount of information, the Planning Committee has determined that additional time is going to be needed before a final plan can be brought to the voters. The revised timeline now projects that a plan may be ready for a vote in the Fall of 2012, with an implementation in 2013 at the earliest, pending approval by each jurisdiction's elected officials and ultimately the voters. M -9 City Council Page 2 April 19, 2011 The Planning Committee intends to use this additional time to more thoroughly explore the financial and operational implications of the formation of a Regional Fire Authority. In addition, the CCFD #2 Commissioners have decided that they would like to solicit additional citizen input concerning desired service levels and funding options. In order to obtain this input, the District intends to distribute a citizen survey as well as host several Town Hall meetings. Although the process to explore the formation of a Regional Fire Authority has been extended, both PAFD and CCFD #2 will continue to look for ways to provide the best possible emergency services in the most effective and efficient manner possible. M -10 • • • • • • ADS LLC Consultant Agreement CSO and Weather Station Monitoring Services Date Agreement Authorized by Council: May 19, 2009 Agreement Expires: July 15, 2011 • Billings Through: January 2, 2011 Extended Contract Original Contract Amount - Extended Task # Task Amount on June 29, 2010 Billings to Date % Complete 1 Flow Monitoring Equipment $32,884.40 $32,884.40 $32,884.40 100.00% Precipitation Measurements / Weather Station 2 Allowance $4,000.00 $4,000.00 $1,398.60 34.97% Site Assessment and Installation of All 3 Equipment $16,973.40 $16,973.40 $16,973.40 100.00% 4 Website Set Up $1,500.00 $1,500.00 $1,500.00 100.00% 5 Flow Monitoring Field Service $31,575.00 $63,150.00 $39,468.75 62.50% Data Analysis and Preparation of Final Flow 6 Data $14,013.00 $28,026.00 $17,516.25 62.50% 7 Wireless Communications . $1,139.04 $2,278.08 $1,423.80 62.50% 8 Website Data Display and Alarm Notification ! $2,400.00 $4,800.00 $3,000.00 62.50% Totals $104,484.841 $153,611.881 $114,165.20 74.32% M -11 Aspect Consultant Agreement, Project SW08 -01 Landfill Post Closure Consulting Engineering Services Date Agreement Authorized by Council: October 7, 2008 Date Amendment 1 Authorized by Council: September 15, 2009 Agreement Expires: February 28, 2011 Billings Through: December 31, 2011 Task # Task Contract Amount Original Contract through Billings Amount Amendment 1 to Date Complete 1.1 Groundwater Reports 2009 Biannual Report / 2010 Biannual 1.1.1 Report $6,500 $26,100 $26,677.30 102% 2008 and 2009 Annual Groundwater 1.1.2 Monitoring Report $13,500 $43,400 $48,396.59 112% • 1.1.3 2008 Seawall Fluid Report $8,000 $15,500 $10,306.30 66% 1.2 Seawall Monitoring Report and Beach Monitoring Analysis of Transect data, Tech Memo and 1.2.1 Recommendations $9,000 $14,800 $20,553.40 139% Annual Beach Morphology Monitoring 1.2.3 Report $8,000 $18,300 $16,904.75 92% 2 Maintenance Support $13,000 $6,000 $0.00 0% 3 Macro -Algae Survey $0 $61,000 $46,837.40 77% Totals $58,000.00 $185,100 $169,675.74 92 %. M -12 • Brown & Caldwell Consultant Agreement, Project 06 -01 CSO Projects Phase 1 Date Agreement Authorized by Council: July 5, 2006 Amendment No. 10 Authorized by Council: January 4, 2011 Agreement Expires: December 1, 2011 Billings Through: February 24, 2011 Task # Description {Pre- Design and Design through 60% (original contract and Amendments 1 -3) 1 'Project Management 2 'Mapping & Condition Assessment 3 Cultural 4 Geotechnical 5 'Environmental & Permits 6.0 6.1 -6.5 6.6 CSO Plan Review and Preparation of Contract Documents Detailed Civil, Mechanical, Structural, Electrical & PICS Design 'Preparation of 60% Cost Estimate 7 'Engineering Report & Bidding Assistance 8 Evaluation of Additional Alternatives 9 Plant Flow Management 10 Add'I Cultural & Geotechnical Work Subtotal, Tasks 1 -10 *1. Task 11 - Complete detailed design of CSO Phase 1 Projects 11.1 'Project Management 11.2 Survey, Mapping & Condition Assessment 11.3 Cultural 11.4 Geotechnical Engineering 11.5 Environmental & Permits 11.6 Alternative Development and Evaluation Detailed Civil, Mechanical, Structural, Electrical & PICS Design 11.7 11.8 'Preparation of Cost Estimate 11.9 'Bidding Assistance 11.10 Bridge Design 11.11 Building Design 11.12 Funding Assistance 11.13 Outfall sediment sampling 11.14 Rayonier Outfall Inspection • Subtotal, Tasks 111 12 'Septage Receiving Station Design 13 Headworks Screens Design 14 Integrated CSO Monitoring Design 15 WWTP Monitoring Suppport 16 First St. Stormwater Separation Original Contract Amount $16,893.451 $112,841.191 $112,841.191 $36,559.051 $110,055.64 $110,055.64 $6,922.201 $25,092.98 $25,092.98 $66,115.231 $144,293.411 $144,293.41 $22,789.841 $150,829.67 $150,829.67 $167,247.93 $180,100.00 $180,100.00 $958,296.98 $958,296.98 I $47,000.00 $47,000.001 $22,450.281 $35,279.11 $35,279.111 $16,735.00 $16,735.00 $59,092.00 $59,092.001 $8,025.00 $8,025.00 $338,977.981 $1,847,640.981 $1,847,640.981 1 hrough Amendment Billings to No. 10 Date $233,608.701 $182,307.311 $135,361.521 $86,272.44 $12,497.531 $145.10 $129,665.35 $105,183.47 $87,298.691 $68,363.921 $79,740.001 $80,874.00 $874,501.60 $887,906.18 $50,298.641 $13,677.36 $14,000.001 $0.00 $211,200.00 $18 $10,000.001 $9,737.501 $15,500.00 $16,342.19 $110,200.00 $74,902.731 $49,000.00 $49,339.851 $2,012,872.031 $1,759,003.131 $8,400.001 $9,168.18 $56,000.001 $30,131.431 $26,000.00 $14,120.62 $34,900.00 $9,970.31 $398,074.001 $345,905.601 Total I $338,977.981 $3,968,914.981 $3,600,968.221 % Complete 100% 100% 100% 100 %1 100% 100% 100% 100% 100% 100% 100% 100% 78% 64% 1% 81% 78% 101% 102% 27% 0% 87% 97% 105% 68% 101% 87% 109% 54% 54% 29% 87% FARALLON CONSULTANT AGREEMENT, PROJECT 06 -01 Environmental Engineering Consultant Agreement Date Agreement Authorized: October 5, 2010 Amendment 1 Approved by Council: December 7, 2010 Authorized Amount; $25,800 Agreement Expires: August 31. 2011 Billings Through: December 31, 2010 Contract Original Amount Contract through Billings to Task # Task Amount Amendment 1 Date % Complete 1 Document Review $2,500.00 $2,500.00 $3,348.90 134% 2 Technical Support $2,500.00 $10,800.00 $1,855.80 17% 3 Bid Document Support $2,500.00 $2,500.00 $316.70 13% 4 Project Administration $2,500.00 $2,500.00 $3,902.30 156% 5 Environmental Support $2,500.00 $2,500.00 $3,894.88 156% 6 Field Testing $5,000.00 $5,000.00 $0.00 0% Totals $17,500.00 $25,800.00 $13,318.58 52% M -14 • • • HARRIS AND ASSOCIATES CONSULTANT AGREEMENT, PROJECT 06 -01 Constructability and Biddability Review • Date Agreement Authorized: November 16, 2010 Authorized Amount: $66,551.10 Agreement Expires: March 31, 2011 Billings Through: January 31, 2011 Contract Amended Billings to Task # Task Amount Amount Date % Complete 1 Constructability Review $58,993.83 $52,739.72 89% 2 Verification $7,557.27 - $0.00 0% $66,551.10 - $52,739.72 79% Northwestern Territories inc. Consultant Agreement, Project 05 -31 Dry Creek Bridge & Trail Phase 2 Date Agreement Authorized by City Manager: October 4, 2010 Agreement Expires: December 31, 2011 Billings Through: December 31, 2010 Contract Amended Billings to °' /o Task # Task Amount Amount Date Complete PS &E and bid support 1 for Dry Creek Bridge $34,760.00 $34,760.00 100% Totals $34,760.00 $34,760.00 100% M -16 • • • Table 1 - Summary of Payments Payment Time Period invoice Number(s) 1 Feb 1 - Feb 20, 2011 1 2 Feb 21 - Mar 20, 2011 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 • 17 .. 18 19 20 21 22 1 s SsSS:ltt ax:S.x...i . _ ...s:. M :•M r:.:.= i � ^ �Y tzu^x�":�w....:.:: . ». Check Total — = I •— ._...__.. �x......: exsc• � ::ssaus::u:ns:.._ ✓n�.......r» «�:s7..........,...�_:. °� • Northwestern Territories, inc. First Street Stormwater Separation, Project No. WW03 -10 City Council Approval; February 1:2011 Agreement Expires September 30, 2011 Billings Through; February 20, 2011 Original Amt $ 136,513.00 Amend Amt Total Amount Amount Requested $21,330.00 $43,468.75 64,798.75 Cumulative Total % of Authorized $21,330.00 16% $64,798.75 47% M -17 PACE Consultant Agreement, Project 104690 Stormwater Engineering Services Date Agreement Authorized by Council: July 20, 2010 Agreement Expires: December 31, 2011 Billings Through: September 30, 2010 Task # Task 1 Preliminary Design and Alternative Analysis 1.1 Project Management and Meetings 1.2 Hydrologic and Hydraulic Analysis 1.3 Initial Environmental Assessment 1.4 initial Geotechnical Evaluation Alternative Analysis 1 Schematic Layout / Cost 1.5 Estimates Design and Permitting of Several Small Duffel! and 1.6 ; Culvert Repairs Original Contract Amount $27,000.00 $24,000.00 $26,500.00 Billings to Date % Complete $21,672.50 $21,102.50 $16,379.92 80.27% 87.93% 61.81% $38,500.00 $30,413.34 79.00% $29,100.00 $26,565,40 91.29% $20,000.00 $10,036.70 50.18% Totals 1 $165,100.00 $126,170.36 76.42% • M -18 • • Perteet Consultant Agreement FEMA Projects 08-038 • • Date Agreement Authorized by Council: May 19, 2009 Date Amendment No. 4 Authorized December 2010 (Time Extension Only) Agreement Expires: December 31, 2011 Billings Through: February 27, 2011 Task # 1 2 3 4 5 Task IODT Trail Riprap (MPEG019) 1ODT Trail Slide (RWMG017) Ediz Hook Riprap (MPECO22) lTumwater Wall (MPEC011) r Ediz Hook Boat Ramp (MPEC016) Totals Original Contract Amount $15,900.001 $15,898.001 $8,399.001 $8,399.001 $8,399.001 $56,995.001 l nrough Amendment No. 4 Billings to Date % Complete $88,505.00 $42,833.00 $60,592.00 $30,399.00 $57,279.00 $279,608.00 $62,199.61 $26,493.43 $49,652.77 $31,272.27 $39,781.60 $209,399.68 M -19 70% 62% 82% 103% 69% 75 %1 Streamkeepers Fecal Coliform Monitoring Payment #6 Table 1 - Summary of Payments Payment Time Period 1 1 10 -743 DCD 32310 DCD40510 10 -848 DCD72010 10 -1050 10 -1157 4/13/2011, Breakdown Sheet printed 4/13/2011 City of Port Angeles Amount Cumulative % of Invoice Number(s) Approved Total Authorized $759.001 $759.00I 14% $75.001 $834.001 15% $250.00 $1,084.00 20% $759.001 $1,843.001 34% $250.001 $2,093.001 38% $733.001 $2,826.001 51% $667.001 $3,493.001 64% I February -Lab costs 'Technical assistance January through March Quarterly service charge 2 April - Lab costs 1 3 'April through June quarterly service chargel 4 'August -Lab Costs 1 5 'October - Lab Costs October through December quarterly service charge and technical assistance 6 fee DCD1052011 $850.00 $4,343.00 79% :�:7 � J1 ._.. _.._ .._.. _.._. .............. •y ._....«.::::._............::: :lSL7. ^. CRY•'. __ �t- _.-_.. ...__ -.. .._ M -20 • • • PROJECT: Valley Creek Restoration Phase III CONSULTANT NAME: Waterfall Enaineerina. Inc. DATE AGREEMENT SIGNED BY CITY: January 18, 2011 AGREEMENT EXPIRES: June 10. 2011 PMT # TIME PERIOD 1 1/18/11 — 3/2/11 2 3 4 5 8 9 10 11 12 • TOTALS CONSULTANT PAYMENT RECORD Waterfall Engineering, Inc. Valley Creek Restoration Phase III Project 10 -03 INVOICE NUMBER 337 AMOUNT REQUESTED $26,417.60 AUTHORIZED AMOUNT: $121.000.00 AMENDED AMOUNT: $121,000.00 % OF TOTAL CUMULATIVE AUTHORIZATION TOTAL $26,417.60 Page 1 of 1 22% M -21 7 JAN FEB PW 6 U QUARTERLY REPORT 2011 XLS • U1Y2011 CITY OF PORT ANGELES PUBLIC WORKS & UTILITIES DEPARTMENT 2011 1st QUARTER REPORT April 2011 AVERAGE DAILY.WATER.DEMAND ,I LAST YEAR TO DATE (MG) 1 2.341:: ;THIS YEAR TO DATE (MG) . _ 2.191 MAR APR MAY JUN WATER DEMAND 1 1 1 I I I I I 1 i I I I I I 1 1 I 1 I I 1 I I 1 I I 1 I 11 1 1 ❑ 2010 RAINFALL • 2011 JUL RAINFALL DATA (inches) 110 YR AVG. TOTAL TO DATE 1 8.45;..' ITHIS YR TO DATE 1 12.731 [2010 ■2011 -10 Year Average SEWER/STORM SYSTEM MAINTENANCE 1 MONTH (FT)1 YR. 1 ISEWER SYSTEM JETTED 1 6001 4,743 •ISTORM DRAINS JETTED 1 01 01 • 'SYSTEM TV INSPECTED 1 01 1,398 SEP 10 / 1 / 1 I I I I 1 .I I 11 12 M - 22 • • W 50 CD � 40 J Q U = 30 H W 2 J 20 W so 70 - so - 0 10 - JAN TONNAGE RECEIVED THIS YR TO DATE (TONS! 22,3051 ILAST YR TO DATE (TONI 21,1541 PW a V QUARTERLY REPORT 2011 XLS - U13/20t I 2 3 w F- N --- 62 40 - I ----_ - -- -r W - ad w� 20 FEB MAR 4 2008 - 2011 Compost Sales APR MAY 02010 ELECTRICAL USAGE 6 7 2010 ❑ 2011 TEMPERATURE JUN 0 2011 JUL AUG -10 Year Average 1 1 1 1 1 I I t I AVERAGE. ELECTRICAL.USE JLAST YEAR TO DATE (M K 4 67.3426' : (THIS YEAR TO DATE (M KwL 69.7606 (REGIONAL TRANSFER STATION DISPOSATI OCT NOV 1 .1 8 10 12 Responded to 53 customer service requests * Repaired 12 water service leaks Repaired 12 water main breaks; Assisted contracters as needed * Replaced 2 water meters Performed required Deptartment of Health testing Repaired or replaced 0 fire hydrants Performed utility locates as requested * Fire hydrant / water main flushing - 358,900 gallons WASTEVIlATER TREATMENT NPDES monthly discharge monitoring report submitted Worked with local dischargers on pretreatment issues Performed process control on secondary treatment system Completed monthly 0 & M on leachate collection and treatment systems ' Conducted CSO inspections in compliance with Pollution Prevention Plan ' Submitted biannual leachate report to Dept. of Ecology and Clallam County * ORCAA inspected the Wastewater Treatment Plant and the flare at the landfill Submitted biannual leachate report to Dept. of Ecology and Clallam County * Submitted 1st Quarter Acute Toxicity results to Ecology, no violations detected Submitted Certification of Hazards Corrected to LNI on revetment wall restraints ' Submitted annual Biosolids Report to EPA and Dept. of Ecology Assisted with the PNCWA/Peninsula College lab classes ;: E QUIPMENT SERVICES:..........:.._ .. * Removed the dump bed from 1831 and installed it on vehicle 1832 ' Completed the patch truck cleaning and crew training ' Installed tailgate lift assist devices on Parks trailers Used 10,251 gallons of diesel fuel citywide and 12,996 gallons of unleaded Installed and set up WeedSeeker weed spray system on AirSweeper • 1387 Total mechanic hours billed for 1/1/11 to 3/31/11 * Completed 346 job orders PUBLIC WORKS & UTILITIES DEPARTMENT QUARTERLY REPORT WATER Water loss due to leaks - 714,075 gallons WASTEWATER COLLECTION Unplugged 8 non -city sewer lines and 5 city lines Performed maintenance at Pump Stations No. 2,3,4,5,6,8,9,12, & 13 Assisted Light Operations hydro-excavate several pole holes with the Vactor Assisted Storm crew with Stevens School stormwater pump station repair Changed out 12" inlet valve at Pump Station No. 4 Jetted Serenity House at 535 E 1st; flushed Les Schwab line Attended Pumping Assessment School at the Red Lion in Port Angeles Moved 3 1/2 yards of debris from the Pump Stations to the Decant Facility Replaced automatic transfer switch "chip" at Pump Stations 12 & 13 LIGHT.. OPERATIONS' * Repaired 26 street lights ` Performed 12 service connections * Performed 501 electrical inspections Completed 107 utility locates * Compost sales were down in January & February 2011 but close to average in March * 1,117 tons of compost were produced in the last 6 months (approx. 1,862 cubic yards) • Attended Joint Solid Waste Advisory Board & Solid Waste Advisory Committee meetinc • Coordinated and staffed a booth for the City at the local Home Show Attended Public Works & Utilities Department and Division Safety meetings * Submitted annual reports to Department of Ecoloby and to Clallam County * Submitted DMR for Industrial Stormwater Permit to Department of Ecology * Conducted post- closure monthly inspections at the Landfill - Repaired asphalt and concrete utility cuts; Patched potholes citywide Pruning in greenhouse /atrium /various parks; Removed fall plants, planted spring flower Completed night time inspection of street signs for retro-reflectivity Traffic control for various Street maintenance activities; Sign maintenance & annual sur Performed repairs on City Hall, Vern Burton, Senior Center, and Wm Shore Mem Pool Major debris removal at inlet of all major culverts ahead of and during storms Assisted with burials, ground maintenance, and equipment servicing at Cemetery Turf mowing & weed eating at parks & facilities; City Pier float repair and installation Citywide - mowed/ graded / graveled /ground /educted /swept/applied herbicide Storm clean up and Lincoln Park/Big Boy Pond watch; Cleaned boat launch Prepping Civic, Volunteer, and Lincoln parks for baseball and soccer; Met with user gro Removed downtown Christmas tree; Waterfront Trail slide dean -up; Seasonal intervie■ Restroom cleaning and litter pick -up /graffiti removal; Ordered and received yearly supp Worked Francis Street Park improvements; Building /playground/field inspections General sign, building, and key maintenance, and curb painting - citywide Dead animal control citywide; Adopt a Highway and illegal dump trash pick up Replaced pump and re- plumbed pump station for Big Boy's Pond; Slide cleanup Remove & replace concrete driveway approach, curb & gutter due to water main break Administered contract for Lakeside repair of Liberty Street due to water main break Snow and ice control due to snow storm; Anti -ice and vegetation control citywide Catch basin educting including night shift for main arterials; Swept Waterfront Trail Monthly crew safety meetings; Tailgate safety meetings at job sites Kaufmann and Hayduk to herbicide certification & recertification training ENGINEERING • Bi- annual Sewer Line Replacement design and contract award City Pier Fire Suppression design Cable Restoration Phase III contract award Elwha Dam removal mitigation Wastewater Treatment Plant support Washington Transmission Line contract award 2010 Pavement Overlays complete Stormwater Phase II program implementation Private Developments construction inspection Landfill Post Closure Plan support Valley Creek Restoration Phase III design award Phase I CSO Project design an permitting Dry Creek Bridge / Discovery Trail construction Subdivision Reviews 1st Street Stormwater Separation construction F Street Substation Feeder construction Lower Elwha Klallam Tribe Sewer Line Easement design and support SOLID WASTE STREETS & PARKS M - 24 • • March 31, 2011 TO: Nathan West FR: Linda Rot mark • RE: Quarter 1, 2011 Report Exhibit A, Contract Deliverables ECE_ APR -Q 6 2011 CITY OF PORT ANGELES Dept. of Community Development Describe the results of the EDC's efforts to support City and County-wide economic development strategies. In response to the primary economic development strategies that include business retention, development /attraction and expansion, the following activities occurred during the first quarter of 2011. Business Retention: (all would fall under the definition of small businesses) • Met with 13 Port Angeles businesses as .part of an extensive BRE (Business Retention and Expansion)surveyprocess. Goal is to meet with 45 to 60+ businesses throughout the .county. These surveys not only give us reportable information, but Qenerate additional business service activities that include exhort advisement, financing •workforce assistance, etc. Total lobs: 790 Business Development • Continue to participate in CBI including back office activities • During 1 Quarter the Olympic Finance Development ATrthority (OFDA) has: • In the process of taking over management of the Kitsap County Community Development Corporation's loans (5 loans just over $ 102K) Submitted a grant application to the USDA Rural Development on RBEG Revolving • Loan Fund application that has been reviewed and sent to the state office $98 ;000. Completed the IRS 1023 Application for 501 c3 nonprofit, public charity. This designation is important because some funds (including those coming from USDA) require a 501 c3 to accept the funds. Working on submitting a successful application to Washington Department of Commerce for a $1 million Coastal Loan Fund (Revolving Loan Fund) that has been in state of moratorium for-2 ;plus years:Coastal:Lo.anFund is available for job • development projects in Wahkiakum, Pacific, Grays Harbor, Jefferson and Clallam. We have received letters of support from all five of tv.e counties' economic development organizations. We have also received letters of support from several regional banking institutions. • Have Bylaws, Articles of Incorporation, State license, loan policies, etc. in place • SCORE advisor appointments: January 2011— 8 total SCORE appointments 3 Retail (existing) 1 Retail (start -up) 1 Food mfg (start-up) eCONOMIC DEVELOPMENT CQUNCIL. A PRIVATE NON - PROFIT CORPORATION WORKING FOR BUSINESSES IN CLALLAM COUNTY 905 W. 9 Suites 137-139 4 . PO Box (085 + Port Angeles, WA 98362 M -25 ' ad.hr . d'atl aid, 'E4 l.! '..4.g.velop est norm t 1 Agriculture (existing) 1 Services (start-up) . 1 Internet Marketing (start-up) February 2011 1 SCORE appointment 1 Auto Services (existing) March 2011.10 total SCORE appointments 3 services (existing) 1 hospitality /tourism (existing) 1 Tech services (existing) 1 hospitality /tourism (start -up) 1 health care (start -up) 1 services (start -up) 1 retail (start -up) 1 manufacturing o Sent out inquiry letters to 4 out of state businesses that work in the renewable energy industry to gamer interest in a relocation/expansion to Clallam County o Responded to an out of state inquiry received from the Chamber regarding a relocation and possible opening of an upscale bakery business in Clallam County Additional Activities Additional activities that maypositively affect the economic climate in and around Port Angeles: • Peninsula Development District Council Treasurer (regional) o Working on the update of the CEDS document (a required deliverable for the FDA grant awarded to the organization). o Continued discussions with the PDD staff regarding assisting with the renewable energy conference in September. • North Olympic Peninsula Resource Conservation and Develovnaent Council Treasurer (regional) o Worked with officers and the current Coordinator to discuss possible ramifications of the proposed budget cuts to this program • Olympic Workforce Development Council Executive Board (reo-ional) • Workforce TraininfAdvisory Committee (count); wide) chair 2010/11 school year. This year's focus: green energy and green building • PA Forward Committee Member in good standing • Innovation Partnership Zone administrator ( rezional) Renewable Energy Cluster Grant awarded January 24` - $25,000 with a $17,000 local cash match Deliverables for this grant include: development of a regional team with a focus on bringing future sustainable energy activities to the region; in -depth research of the regions statistical and demographic baseline in workforce, transportation, ports, businesses, projects, etc. of all four counties (Clallam, Jefferson, Grays Harbor and Kitsap); development of a comprehensive Strategic Sustainable Energy Roadmap (CSSER) Preplanning document to be ECONOMIC DEVELOPMENT COUNCIL A PRIVATE NON- PROFIT CORPORATION WORKING FOR &USINESSES IN CLAU.AM COUNTY 905 W. 9 Suites 137 139 + PO Box 1 085 • Part Angeles, WA 98362 • M - 26 C L7Fltlli� *OP 1 3 ItY .gc:On 0 ..ti,/g f0 11.1gCft..4017T1L used as the foundational document for regional document. Contracted with 4 research interns (Lisa Brown, Peninsula College; David Butler, Olympic College; Robert Skokan, Grays Harbor College; and Matthew Fast, Bainbridge Graduate Institute) to begin research in the five participating counties: Pacific, Grays Harbor, • Jefferson,.. Clallam and Ki.tsap orlririg Committee — EDC Transformation Develop a mission statement that embodies a "strategic vision Develop and propose a "governance structure" appropriate to implement the strategic vision and program content identified for Clallam EDC Develop a "work plan" for the proposed EDC organization The Working Committee participated and held the third and final meeting. The Officers will now consider this information along with other input gathered over the last few months and begin to devise a course of action that is intended to development a set of recommendations to come before the full Board. • Natural. Resources Brought together a cluster meeting on February 17 to discuss Several current topics that affect the natural resources industry • Carlsborz Assisted business leaders with intern from the Bainbridge Graduate Institute to acquire economic impact data concerning growth moratorium in UGA. This information will be compiled and put into a white paper that will serve as a basis for funding consideration at the local, state and federal levels. EDC Membership New business /people joined as members in l st Quarter: • Columbia Bank, Brian Kuh; • Individual Member: John Beitzel Businesses that re- invested in the EDC, 1st Quarter: • Battelle Marine Science Laboratory -- Charlie Brandt • Cedar Avenue Self Storage — Bill Sperry • Lincoln Industrial — Will Possinger • Kenmore Air Express — Craig O'Neil • Port Angeles Hardwood — Keith Hanis • Pacific Office Equipment — Tom Baermann • Bella Italia — Neil Conklin • Patti Morris Consulting — Patti Morris • Individual Member — George Eastman . ECONOMIC DEVELOPMENT CQVNCIL A PRIVATE NON- PROFIT CORPORATION WORKING FOR BUSINESSES IN CLALLAM COUNTY 905 W. 9 Suites 137-139 o PO Box 1085 • Port Angeles, WA 98362 M -27 WASHINGTON STATE MAIN STREET PROGRAM LOCAL PROGRAM MANAGER'S QUARTERLY REPORT The local Downtown Revitalization program manager must submit a quarterly report to the state program by the 5 of January, April, July, and October for the previous three months. This is required for all Main StreetTM organizations in the state of Washington. The manager should attach two copies of materials that further profile activities that the local program has accomplished during the reporting period. Manager's Name: _Barbara Frederick City: _Port Angeles Current date: April 4, 2011 Months & year that this report covers: Jan, Feb. March 2011 ORGANIZATION • If any of your officers or board members have changed, please attach an update for our mail/phone list (name, position, address, phone) or list below: 2011 Board of Directors list is attached. • Current number of board members: 13 • Current number of active committee members. Do not include yourself in the count: Promotion: 9 Design: 5 Economic Restructuring: 6 Other: _Organization 5 : parking 6 Art on the town 7 : • Current number of volunteers: (USE NEW STAT SHEET TO REPORT — SEE ATTACHED) • Number of volunteer hours dedicated to program activity support this quarter: (USE NEW STAT SHEET TO REPORT — SEE ATTACHED) • Are you working on updating or creating any new organizational materials? If so, please describe below or attach if complete (i.e., bylaws, evaluations, volunteer applications, grant proposals, brochures, newsletters, logos): We are working on information to update our current Business Directory The board contracted with a Secret Shopper company to visit all downtown businesses, the report should be coming in the next month or so. The committee is planning follow up workshops on customer service. • Describe significant outreach activities conducted recently to build relationships with other organizations (i.e., presentations, meetings, correspondence, joint projects): M - 28 • • We continue to participate with the Choose Local campaign. We're working with PA Arts Commission and Juan. De Fuca Festival will showcase Young At Art throughout downtown May 20 -30. Working with Cherie Kidd on the Heritage District celebration on May 21'. Jan Harbick and Charlie Smith continue to serve on the committee planning the Big Dam Celebration. PROMOTION • Give a synopsis of promotional activities just completed. Include name of event or activity, total cost, source(s) of funds, a short description of the event or activity, and an evaluation of its success. Also attach copies of brochures, posters, etc. connected to the event: A. Customer Appreciation Day February 12 —19 Businesses participated by offering everything from a rose to each person who came in to drawings, demonstrations and treats. We asked businesses to not offer discounts or sales that day, just do something special for customers and they did. We heard from businesses that participated how much customers enjoyed being appreciated. We even heard from one who did not participate that her shop was very busy with lots of happy people that day. B. Construction advertising - - ongoing. The committee is providing an advertising package with PDN, KONP and PADA website to advertise during construction for a nominal amount. They have also paid for general ads during 46 and will continue to do so. • Highlight other promotional activities in the planning stage, include dates if known: Four Anniversaries and an Opening April 7, opening of Marked Body Art and one year anniversaries of 4 businesses For Peeps Sake April 16 Easter Eggstravaganza April 23 M -29 • Attach key media releases or articles written about your program/projects during the reporting period. DESIGN • Describe any significant design activities not included in "statistics" (assistance with sign ordinances, design review, workshops, contests, historic district formation, building surveys, clean-up days, etc.). If the activity is complete and has resulted in a written product, please attach: A. Planning for May 7 Clean Sweep and working on what needs to be done for the Big Dam Celebration in September. B. Charlie Smith and Barb will present a session at the Washington Main Street Conference May 11 -13 on the downtown paint project. C. Art on the Town — The committee has selected 3 new pieces for its outdoor sculpture display for 2011 -2012. ECONOMIC RESTRUCTURING • Current number of businesses in the project area: _181 Source: • Current number of employees in downtown: Source: • Retail Sales: % up /down from previous quarter Source: % up /down from previous year • Explain any efforts made in assisting individuals or groups to obtain financing for an improvement project. List efforts to provide other business assistance and education: Second Story — March 26 — approximately 135 people showed up to tour the second stories of many of our historic buildings. The 2010 tour resulted in 2 rentals, and within days of this one, we heard that offices had been looked at for rentals. M - 30 • • • • • Give a synopsis of your efforts in market analysis and business recruitment. Summarize any other Economic Restructuring activities: Worked with the new owners of the Toggery building on their plans for the building, design assistance, parking issues and future plans. The committee members will be working in the next couple of months to update the current building inventory, including new ownership of buildings and an accurate count of employees. COMMENTARY • Critical local issues, problems, and successes: ' Goals and challenges of upcoming projects: • Interesting stories, information, and discoveries to relate: • Suggestions for state program services, training needs, questions, comments: • M -31 Port Angeles Downtown Association January 2011 • Board members Greg Voyles, Richard Stephens, Grace Kauffman and executive director attended fundraising workshop in Port Townsend given by Susan Howlett, • Promotion Committee Retreat Committee met in a 5 hour session to set the schedule for the year and begin preliminary planning for events. • General Meeting Jan. 12 8 people attended to discuss new developments in the First Street Stormwater project with Glenn Cutler, Public works Director. • Charlie Smith and Barb, in place of Jan Harbick, attended meeting with ONP and stakeholders for a meeting on January 13 about the Elwha River Restoration kickoff Sept. 16 -18. Jan Harbick and Charlie Smith will continue to be on the steering committee for the event. • Barb attended Main Street Managers quarterly meeting in Olympia. The managers attended Heritage Caucus Wed. Jan 19 and that afternoon hosted an open house for the legislature. Barb was able to talk to Rep. Tharinger at the reception about Main Street and the importance of maintaining current funding for the program. Last year the program moved from Dept. of Commerce to Dept. of Archeology and Historic Preservation where it has new energy and a new coordinator. . • Annual Membership Meeting Jan. 27 Approximately 50 people attended at the Elks. Barb Maynes, spokesperson for Olympic National spoke on the Elwha restoration kickoff event. The 2011 board was installed and Excellence in Design awards were presented. Also presented was a downtown Partner Award to DeMolay and Rainbow for their annual assistance with the Christmas Tree Lighting each year. The Spirit award was given to Rick Mathis for always helping when the need arises and for owning 2 restaurants during the recession. • How Sweet It Is was held at Northwest Fudge & Confections • Business of the month: Country Aire Natural Foods • Barb continues to meet with "Choose Local" committee. Barb met with Cherie Kidd, Kathy Monds and April Bellerud to begin plans for May 20 celebration of the PA Civic Historic • • Port Angeles Downtown Association February 2011 • • • Board members attended City Council Feb. 1 for the discussion on the WTIP and the preference for the order the work would be done. Councilman Perry asked for our thoughts and we stated that work beginning in areas 2 & 1 makes the most impact and therefore the most sense to begin on. • Jon Schallert webinar- Feb. 2. Approximately 15 people gathered at Smugglers Landing for the webinar. There was a mix of downtown businesses as well some from outside of downtown who attended Jon's workshop in June. • First street construction meeting Feb. 9 with Glenn Cutler and Mike Putney. Approximately 9 people attended. The meeting was to approach us with the idea from the contractor about doing the work during the day in order to get it done faster. • Customer Appreciation Day Feb. 12 —19 businesses participated with thank you gifts, cards and flowers to customers. No discounts or sales were allowed for this promotion. Bothe customers and businesses loved it. Even one business that didn't participate saw how many people it brought downtown and how happy they were to be appreciated. • Orientation for new board members — Charlie and Barb met with new board members Lyn Fauth, Grace Kauffman, Bob Nicholls, and Eric Brown. • Greg and Barb met with Glenn Cutler and Mike Putney prior to meeting with membership to outline what will be discussed at the First Street Construction meeting. • First Street Construction Meeting Feb. 16 at City council chambers. Approximately 60 people attended to hear proposals on construction work being done during the day as well at night, versus night only work. Consensus favored starting the project with a daytime schedule and reevaluate to see how its going. • Comments had been voiced recently about the perception of bad customer service in Port Angeles. The board contracted with a local company to conduct a secret shopper program at all downtown businesses, retail or otherwise. The results should give us data to work with in deciding next steps. • Barb, Charlie and Richard met with Coach Jake at Out door Fit, a new business. • Barb and Board Members took part in the KONP Homeshow. Feedback from the public was largely positive, many saying they will continue to shop downtown during construction. • Meetings: Young @ Art, Choose Local -2, Promotions — 2, Board — 2, Business Development, Organization, Parking, Art on the Town M - 33 Meetings: Young @ Art Promotions — 2 Design Choose Local -- 2 Heritage Days -2 Business Development Organization Parking Art on the Town Port Angeles Downtown Association March 2011 • Barb & Greg met with Kent Myers, Nathan West, Max Mania and Brad Collins to discuss and layout workplan for coming year. • Board Retreat March 13 aboard the Victoria Express. The retreat was 5 hours: and in addition to all board members except Vicki, Sarah Hansen, coordinator Washington Main Street Program attended. Sarah provided the board with Main Street 101 and B & 0 tax incentive information. Each committee presented its workplan, talked about the importance of the board member contract, board members signed it, and a general discussion about up coming events; construction, dam celebration, etc. • Charlie and Barb met with Janee Lyster, the new owner of the Toggery building, who will be moving her business, Sassy Kat into the building in May. We discussed the ways PADA can assist in her move and signage and facade matching programs available. Charlie is continuing to meet with them on designs for the interior remodel. • Jan Harbick, at the boards request and Barb attended a meeting at city hall with Norwester Rotary to discuss a possible closure of Lincoln Street during Arts In Action. Many solutions of alternative spaces were offered to them as an alternative. • General Membership Meeting. New board members were introduced, upcoming events reviewed and Mike Putney presented plans for Phase 2 of First Street Construction. Consensus of business attending was to continue work on the schedule that had already been established. • Barb attended a Main Street meeting in Seattle, to set a schedule for the year and establish new guidelines for the way the program is run since its transition to DAHP. • How Sweet It Is March 4 Anime Kat, postponed from February because of snow, and March 25 at Peninsula Daily News. M - 34 • • •