HomeMy WebLinkAboutAgenda Packet 05/12/1999 CITY OF PORT ANGELES
CITY COUNCIL SPECIAL MEETING
May 12, 1999
I. CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Braun
Councilman Campbell
Councilman Doyle
Councilman Hulett
Councilmember McKeown
Councilman Wiggins
Councilman Williams
Staff Present: Other Staff Present:
Interim Manager Pittis ~
Attorney Knutson ~,
Clerk Upton Mt'
B. Becker
S. Brodhun
B. Collins
K. Godbey
S. Ilk
III. ADJOURN TO EXECUTIVE SESSION:
Reason:
Approximate Length:
IV. RETURN TO OPEN SESSION:
V. PLEDGE OF ALLEGIANCE:
Led by:
pORTAlqG.ELES
WASHINGTON,
CITY COUNCIL MEMO
Date: May 12, 1999
To: CITY COUNCIL, and INTERIM CITY MANAGER
FROM: Mayor Gary Braun
SUBJECT: Selection of New City Manager and Approval of Employment Contract
Issue: Selection of a new City Manager and approval of Employment Contract.
Recommendation: It is recommended that the City Council formally select Michael Quinn as
[City Manager and approve the attached Employment Contract.
Summary: After interviewing Michael Quinn, City Administrator for Enumclaw, Washington,
the City Council has decided to offer Mr. Quinn the position of Port Angeles City Manager. Mr.
Quinn has agreed to accept the position and the terms of an Employment Contract have been
negotiated.
Back,,round/analysis: Following the resignation of former City Manager Patrick Ibarra, the City
Council immediately began the process of selecting a new City Manager. On May 8, 1999, the
Council interviewed Michael Quinn, City Administrator for Enumclaw, Washington. The Council
had previously been very impressed with Mr. Quinn as one of the finalists in the prior City Manager
selection process. Following Saturday's interview, the Council determined that Michael Quinn has
the qualifications, management style, and State of Washington experience that makes him the best
person to fill the City Manager position in Port Angeles. The attached Employment Agreement has
been negotiated, which is similar to the contracts that the Council has had with previous City
Managers.
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Attachment
C:\0FFICE~WPWI~WPDOC S'~.IOLDINGkCOUNC [L .MEM
CITY MANAGER - CITY COUNCIL
EMPLOYMENT AGREEMENT
THIS EMPLOYMENT AGREEMENT between the City of Port AnGeles and
the City ManaGer, Michael Quinn, is set forth to establish a basis
for Good working relationships, to avoid possible
misunderstandings, and to provide special benefits to the City
ManaGer in recognition of the unique nature of his position and
responsibilities. Unless otherwise set forth in this agreement,
the terms and conditions of employment for the City ManaGer shall
be the same as other employees of the City.
In accordance with the provisions of Ch.35A.13 RCW, the City
ManaGer is appointed by the City Council for an indefinite term of
office and may be removed by a vote of the majority of the City
Council. RecoGnizinG the indefinite term of office required by
state law, it is nonetheless the intent of this agreement to
provide General employment conditions for the period of this
agreement unless terminated earlier in accordance with the
provisions of Ch.35A.13 RCW.
SECTION I - Duties and Responsibilities
The duties and responsibilities of the City ManaGer shall be
in accordance with Ch.35A.13 RCW, all ordinances and resolutions of
the City of Port AnGeles, and such policies as shall be adopted
from time to time by the City Council. The duties and responsi-
bilities of the ManaGer shall include, but not necessarily be
limited to, the followinG list:
1. Be the chief administrative officer of the
City and be responsible to the City Council
for proper administration of all affairs of
the City.
2. Attend all meetings of the City Council at
which his attendance may be required by that
body.
3. Appoint and remove at any time all department
heads, officers and employees of the City,
except members of the City Council, which
appointment power shall be subject to any
civil service law, rule or regulation as well
as any employment agreements.
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4. Recommend for adoption by the City Council
such measures as he may deem necessary or
expedient.
5. See that all laws, ordinances and policies of
the City Council are faithfully executed,
subject to the authority which the City
Council may grant the Mayor to maintain law
and order in times of emergency.
6. Prepare and submit to the City Council such
reports as may be required by that body or as
he may deem it advisable to submit.
7. Keep the City Council fully advised of the
financial conditions of the City and its
future needs.
8. Prepare and submit a preliminary or proposed
budget; work with the Budget Committee in its
analysis and review; and be responsible for
its administration upon adoption.
9. Keep the public and Council informed through
periodic reports to the Council on City
operations.
SECTION II - Salary
1. The City Manager's beginning salary shall be $7,250.00
per month.
2. The City Manager shall receive the same cost-of-living
increases as the City Council establishes for other
management personnel of the City.
3. The Council shall review the City Manager's performance
three months and six months after he begins his
employment with the City. Thereafter, the Council shall
review the City Manager's performance as of December 31st
of each year and, following such performance review, may
approve an appropriate merit-based salary adjustment.
Said review and evaluation shall be in accordance with
specific criteria developed jointly by the Council and
City Manager. Said criteria may be added to or deleted
from as the Council may from time to time determine, in
consultation with the City Manager. The City Manager
shall not be entitled to a merit-based salary adjustment
until January 1, 2001.
4. In consideration for not being entitled to a merit
increase until seventeen months after his date of hire,
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the City Manager shall be entitled to take up to five
days of paid administrative leave.
5. In consideration for time spent working at Port Angeles
City Hall prior to his date of hire in order to
facilitate a smooth transition, the City Manager shall be
entitled to take one day of paid administrative leave for
each eight hour day worked; provided that such paid
administrative leave shall not exceed five days.
6. Paid administrative leave provided under this Section
shall be taken by July 31, 2000.
SECTION III - Hours of Work
The minimum work.week of the City Manager shall be forty (40)
hours plus any additional work time reasonably required to
discharge the duties and responsibilities of the office of City
Manager. It is further recognized that as part of the job as City
Manager, the Manager is required to maintain a publicly listed
telephone within his home and maintain an office at home capable of
handling reasonable off-hour business matters from members of the
City Council and the public, relevant to the management affairs of
the City.
SECTION IV - Automobile
Employer shall provide a car allowance of $300 per month to
the City Manager, payable on or about the first day of each month.
Said car allowance shall be intended to reimburse the Manager for
local travel only, defined as travel within Clallam County. All
travel for City business outside of Clallam County shall be
reimbursed at a cents per mile rate equal to the IRS allowable rate
then in effect.
SECTION V - Travel and Moving Expenses
Employer shall pay directly for the expense of moving the City
Manager's personal property from Enumclaw to Port Angeles,
Washington. Said moving expenses to include packing, moving,
storage costs, unpacking and insurance charges. The City Manager
agrees to secure at least two (2) bids from reputable moving
companies for such services and shall use the lowest responsible
bidder.
Employer shall reimburse the Manager for one round trip
transportation expenses prior to his starting date to assist with
house hunting and other facets of the transition and relocation
process, including actual lodging and meal expense incurred by the
Manager consistent with the amounts set forth in the City's travel
reimbursement policy.
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SECTION VI - Other Benefits
The City ManaGer shall receive the same benefits relatinG to
vacation, sick leave, holidays, insurance coverage, deferred
payment plans, etc., as enjoyed by City department heads and as
defined in the ordinance which establishes these benefits (a copy
of the current ordinance is attached).
The City ManaGer will be allowed an additional 5 work days
leave to be used only for sick leave and not to be factored into
any cash-out at the time employment ends.
The City ManaGer, under WashinGton State law, may withdraw
from the WashinGton State Public Employees Retirement System
(PERS). If the City ManaGer withdraws from PERS, the City agrees
to contribute an amount equal to the PERS contribution to an
alternate retirement program selected by the City ManaGer.
SECTION VII - Professional Development
To aid the City ManaGer in his Professional development, the
City agrees to budget and pay reasonable expenses for professional
dues, subscriptions and travel required to participate in national,
regional and state associations.
SECTION VIII - Termination and Severance Pay
In the event the City ManaGer is terminated or asked to resign
by the City Council, the followinG provisions shall apply:
1. If the City ManaGer is terminated durinG the life
of this agreement, the City agrees to pay the City
ManaGer a lump sum cash payment equal to, and not
to exceed, three months' salary without City
retirement contributions, one month's salary with
City retirement contributions as compensation for
the thirty day period before termination becomes
effective as set forth in RCW 35A.13.130, and the
cash-out of accumulated leave as provided in
Section VI. The City ManaGer agrees that he will
cooperate in the transition to a new administration
and will release the City from any claims, causes
of action, or damages related to the termination or
requested resignation from the City.
2. In the event the City ManaGer is terminated because
of any illegal act, then, in that event, the City
shall have no obligation to pay any of the
aGGreGate sums designated in paragraph 1 of this
Section.
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3. In the event the City Manager voluntarily resigns,
the City is only obligated to pay accumulated leave
and all other normal settlements employees receive
as provided in Section VI. Voluntary resignation
shall be by thirty (30) days advance notice in
writing.
SECTION IX - General Provisions
1. The City Council shall fix any such terms and
conditions of employment as it may determine from
time to time, relating to the performance of the
City Manager, provided such terms and conditions
are not inconsistent with or in conflict with the
provisions of this agreement. The City Manager
shall receive all benefits provided general
employees through City and State laws, including
normal retirement, and may exceed these benefits
when established by this agreement.
2. The City Manager shall be required to reside within
the limits of the City of Port Angeles.
3. The text herein shall constitute the entire
agreement between the parties.
4. This agreement shall be binding upon and inure to
the benefit of the heirs at law and executors of
the City Manager.
5. The City Manager's employment under this agreement
shall become effective commencing August 1, 1999,
and shall continue in effect until December 31,
2003. This agreement shall be subject to reopening
upon ninety (90) days written notice by either
party prior to the termination date as provided
above. Otherwise this agreement shall be extended
on the same terms and conditions for an additional
two year period.
6. If any provision contained in this agreement
is held to be invalid or unenforceable, the
remainder of this agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, THE CITY OF PORT ANGELES has caused this
Employment Agreement to be signed and executed by the Mayor at the
direction of the City Council and attested to by the.City Clerk,
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and the CITY MANAGER has signed and executed this agreement, in
duplicate this day of , 1999.
CITY OF PORT ANGELES
MAYOR GARY BRAUN
ATTEST:
CITY CLERK CITY MANAGER
A:\CMGREMP, AGR
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