Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda Packet 05/18/2010
AGENDA ■?9— J6 TAEL CITY COUNCIL MEETING .� WASHINGTON, .� �+ t �� � � � l .fast �cn Street 3 n a N, U. s. A. May 18, 2010 REGULAR MEETING — 6:00 p.m. ITE41 First�� RE lwl]ATICIN A,�GENDA sPag��. C]MM Note: The Mayor- may determine the order of business for a particular City Council meeting. The agenda should be arranged to hest serve the needs andler convenience of the Council and the public. ne items of business for regular Council meetings may include the following: A. CALL TO ORDER — REGULAR MEETING AT 6:00 p.m. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Heathcare in Crisis; the Face of the Uninsured ---- 1. Presentation by Larry Little, Executive Director - Volunteers in. Medicine of the Olympics PiFBLIC COMMENT 7C. CITY COUNCIL REPORTS D. WORK SESSION 1. Discussion on 2011 Budget D-1 1. Discussion 2. Records Management Program D-25 2. Discussion E. LATE I'T'EMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember F. CONSENT AGENDA 1. City Council. Meetings Minutes of April 1.3, and May 4, 20 10 F-1 1. Accept. Consent Agenda. 2. Expenditure Approval. List from 4{2411.0 to 511.711.0 for F-9 $1,078,1.83.58. 3. PA Forward Committee Appointments F-39 4, Conservation Loan Guarantee Agreement F-40 5. Agreement for Pool Maintenance Services F-49 6. Equipment. Purchase: Two Refuse Trucks F-56 7, Material Purchase: Wood. Power Poles 1 Contract LO -1.0-007 F-58 8. Equipment. Purchase: Fire Engine F-59 9, US Housing & Urban Development (HUD) Grant Processing F-61. 1.0. Transfer of William Shore Pool Equipment F-62 G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 4 NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF ,BREAK. May 1.8, 2010 Port Angeles City Council Meeting Page - 1 a. was AGENDA IT 1VI �'A first RECO�IV NWNDATION ,. Page H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. City Council Meeting Minutes H-1 1. Pass Resolution 2. Introduction to 2.01.0-2016 Transportation Improvement Plan (TIP) H-4 2. Pass Resolution and Capital Facilities Plan (CFP) Process and Resolution to Set Public Hearing I. OTHER CONSIDERATIONS J. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) K. PUBLIC HEARINGS — OTHER (7:00 P.M. or soon thereafter) 1. Street Vacation. Petition — STV 10-02 K-1 1. Continue and Close Public Hearing; Munkeby — ;Portion of Itilantucket. Avenue Conduct 2`1 Reading; Approve L. FINANCE 1. Consultant Selection f Shoreline Master Program c&, Harbor L-1 Resource Management Plan M. INFORMATION City Manager Reports: 1. Finance Monthly Newsletter— April 20 10 M-1. 2 Port Angeles Forward — February Minutes, March. Summary. M-3 3. Planning Commission Minutes for April 1.4, 2010. M-1.1. 4. ORCAA Reports M-1.9 5. Update: — Economic Development. Surnmit M-44 6. Update — District Court and County Jail ---- N. EXECUTIVE SESSION - O. ADJOURNMENT - PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE is MAYOR TO DETERMINE TIME OF BREAK May 18, 20 10 Port Angeles City Council. Meeting Page - 2 PQRT A1 GELEI CITY COUNCIL SPECIAL/REGULAR WASHINGTON, U.S.A. MEETING I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Di Gui.l:io Deputy Mayor Perry Councilmember Collins Councilmember Downie Councilmember Kidd Councilmember Mania Councilmember Nelson Staff Present: Manager Myers Attorney 131oor Clerk Hurd. G. Cutler T. Gallagher D. McKeen VZ N. West Y. Ziomkowski Aaat— III. PLEDGE OF ALLEGIANCE: Led by: 1l� OAGRQUKCLERKTOPWSlCouncil Roll Call.wpd May 18, 2010 (0 0 Z Other Staff Present. N PUBLIC INTEREST SIGN-UP SHEET ORTANGELES W A S W 1 N G T 0 N, ll. S. A, DATE OF MEETING: May 4, 2010 You are encouraged to sign below if: CITY COUNCIL REGULAR MEETING LOCATION: City Council Chambers 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public. Comment period. Luring the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time .for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 1.5 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. Na a ddres A�en. G:1Group\C1erk\Forms\Counci1 Attendance Aoster.doc �aop�ic� la to Speak 6 ,] G N Y N 9i3q '. 2 v i <!P/N �— -- Y / N Y/N G:1Group\C1erk\Forms\Counci1 Attendance Aoster.doc • • it Joe's Future-,...... "Heart attack, stroke, blindness, amputation, kidney failure. When doctors describe these diabetes complications, it may sound melodramatic -- like an overblown worst-case scenario. The truthis, these things can :happen when :blood sugar, blood pressure, and cholesterol are out of control.'' x • 2 • HOW ? "Expect to see your doctor two .to fourlimes a year. If you take insulin or need.help balancing your blood sugar 'levels, you,may need to .visit more often. Also get a yearly physical and eye exam. dYou should be screened for eye, nerve, and kidney damage, and other complications. See a dentist twice a year. And1be sure to te./ all health care providers,`fhat you have diabetes " x • J 3 4. • • • 4 • • • I 000 "Des VIMO will provide 3200 medical and ,mental 5 gpproved $'7,000,.for,Joes • • • 0 • • 11 M ...CITY COUNCIL MTG. 5-18-10 AGENDA (PGS. D-1 & D-2) -- 2011 BUDGET DISCUSSION - PRIORITIES DIRECTION ... ...THE CITY SHOULD DO - AS THE CITIZENS DO - PRIORITIZE NEEDS (VS) WANTS... (FOR EXAMPLE) ... ...CITY STREETS LIKE FRONT & FIRST STS. LINCOLN TO OAK STS. NEED... AND... LADRIDSENBRIDGE AT RACE ST. NEEDS ........ (VS)......... ...'WHAT THE STATE AANTS.-AND WHAT "THE BUBBLE FOLKS " WANT... -PRELIMINARY BUDGET PRIORITIES... ...OFFERING THESE THOUGHTS FOR YOU - IN YOUR FUTURE DISCUSSIONS PRIOR TO YOUR JUNE MEETING TO ESTABLISH YOUR BUDGET PRIORITIES... (1) ... TRANSPORTATION BENEFIT DISTRICT MEANS WHAT ???...(SAME AS THE "HARBOR -WORKS AUTHORITY" OR, THE WILLIAM SHORE POOL DISTRICT??? (2).,YES... AND, WHAT PLANS ARE IN PLACE ?... (I)...ALREADY WELL COVERED, I BELIEVE... (4) ... TOO MANY MOTOR POOL VEHICLS "PARKED" AT CITY HALL ON A DAILY BASIS...( HAS AVERAGED (11) ON A DAILY BASIS FOR SEVERAL YEARS).. (5)...NO - ABSOLUTELY NOT- "HARD COPY" PRIOR TO COUNCIL MEETINGS PROVIDES TIME FOR CONSCIENCIOUfS STUDY PRIOR TO ,DECISION MAKING.,. (6) ... PRIORTI'ZE WHAT SUGGESTED IMPROVEMENTS WILL PROVIDE THE MOST BENEFITS IN SHORT TERM PREFERNCE FOR THE LEAST COST... (7) SHOULD ALREADY BE IN PLACE - INVESTIGATION COMMUNICATION - INVITATION - PARTICIPATION - COOPERATION - COLLABORATIONS... (8) ... WHY ???...WHAT DO `BIKES'P CONTRIBUTE TO THE OVERALL "LIFE" OF THE CITY?... (9r) ... INVESTMENT IN CITY INFRASTRUCTURE (ALSO) MEANS GOOD STREETS; PLANNED WATER, SEWER, ELECTRICAL LINE REPAIRS & REPLACEMENT— (10) ... CAN EPLACEMENT... (10)...CAN THE CITY MANCE (SAVE) $$$ LONG TERM BY PRIVATIZING THE CEMETARY OR EVEN SELLING IT OUTRIGHT WITH NO FUTURE LIABILITIES OR OBLIGATIONS? (11) ... SHOULD HAVE BEEN DONE LONG AGO FOR $$$$ $AVING$ TO THE TAXPAYERS – (NOT) "FACE SAVING" FOR OFFICIALS OF THE TWO GOVERNMENTAL AGENCIES LIVING RIGHT ACROSS THE STREET FROM EACH OTHER -- AND THAT'S NOT EVEN INCLUDING THE LOCAL SCHOOL DISTRICT'S MAIN OFICE NEXT DOOR... (12) ... JUST PRETEND LIKE THE CITY IS THE AVERAGE TAXPAYER'S HOME LIFE LIVING WITHIN "OUR" MEANS PLANNING AHEAD — PAYING HEED TO "OUR" FINANCIAL DIRECTOR – WHEN SHE ADVISED US IN 2008 OF UPCOMING 'DOWN YEARS OF INCOME – WE SHOULD HAVE PAID PROMPT ATTENTION THEN - (FOR: INCREASED RATES & CHARGES - `EVERYTHING" IN MODERATION FOR PROGRESS IN ANY HOME OR BUSINESS AT THIS TIME)... (13)...OLD NEWS ... BEEN THERE – DONE THAT STUDY ALREADY ... GET REAL AND UPDATE TO THE 21sTCENTURY - THINK OUT OF THE BOX - - IS (THAT) THE REAL SIGNIFICANT PROBLEM, OR ARE WE JUST HIDING THE REAL PROBLEM – AND, IF SO – WHAT IS IT?'?? ...THANK YOU FOR YOUR SERVICE REPRESENTING THE CITIZENS OF PORT ANGELES ... IT IS APPRECIATED ............................ ...PAUL LAMOUREUX V\ Z7 r m n tb --{ 7m A (t1 —f1 `> 577LEei S"Vwm�p- yo.j e� c�-me r�N� i2 G42 WAY� AAA� TtF� (suT1�Ip-S (D Ncr C4600wa t43 YOU pw NOT Pie i AC%m, 4 cotes St AAcc /00 IAWIS(S vry AJO'T' THE 5'rL' c � 3 WEEp ER Gc�,q,v -f � 6v7Tf�2S Mao) -- r 2 i k�ULi� A"'PAREGiATE TT I � Yv�ud�w� p Avvt oeo t� RGLE y -rH►�K y� May 18, 2010 MEMORANDUM LEAGUE OF WOMEN VOTERS@ OF CLALLAM COUNTY P.O. Box 982. Port Angeles, WA 98362 TO: Port Angeles Mayor Di Guilio and Members of the Council FROM: Penney Van Vleet, President, League of Women Voters of Clallam County RE: Resolution on City Council Meeting Minutes, Agenda Item H-1 Returning to tonight's Council agenda is a recommendation from City staff to pass a Resolution regarding the format of Council Meeting minutes. Staff wishes to formalize the shortened summary "action minutes" in use for an experimental trial periodover the last four months. During the trial period, members of the Clallam County League of Women Voters have met with City officials to express the League's concerns over the use of shortened minutes, and the League also provided written and oral comments when the matter was last on a council meeting agenda on April 20. While we appreciate these opportunities for'input, the 'League of Women Voters of Clallarn County is very disappointed that, after two meetings with the City Manager, the proposed Action Minutes still do not require that they have "`sufficient facts and information to permit the pulblic to lundemtand and appreciate the radonale behind the relevant; public body's decision and to know what action was taken" (in the words of the assistant Attorney General Mark Calkins in 2006.) We do not think it would be an onercus turd. -n to crecafejflut ffF 3�� he Sumffnafizednros and coins of the discussion, and the resu s if thie vote - Your constituents cannot always attend the council meetings. so you should do all you carp to make it easier for people to access city government and be more informed about. what their elected representatives are deiro_. and to enable k em to be in -volved in a more meaningful and' knowledgeable way - The y T1 AF E;e/ 'League br a€ieves "Mat.+p II1s1, 6�-Ijile•�'�%iit A8 V'Vd 4l�JV�FI'1�.�iL ��±,II�L�i�Y.+1. Y,J.�4.q�p ��+��S�IaL�.�P'l��. Vrea3el1L C3 Ili' future citizens YVit5.J 3 A eaady 'access to iO4vls t1Ya4 -411114 hellp L9le 7i w defstan04 t a a i f s taken by their elected onfi C.-fals. Oftl entlmnes. today's c tizens and council members must deaf with policy decisions made marry years in the :past. So trio. will affected ifurture ctizens and e1ect�3 off c'als want to unuerstand' the context and reasoning beliie decisions that are being 'made today. The 'League therefore believes that it ,s im octant il for the official record of every Council meeting -- the Council's minutes -- include more than the bare reporting of motions and votes. Although you do have an audio recording of your meetings, it is very difficult with your present sound system to hear everything that is said. Other communities have Action Minutes and audio recordings, but their audio recordings are tabbed to the agenda items so the person listening to the recording can go right to the agenda item of concern to them, Until you have such a system in place we request that you go with an expanded version of the Action Minutes to include a summary of the major points of the discussion, both pro and con, and the names of the council members who voted for or against the motion. The League asks that the Council add the following to Section 1(F) of the proposed Resolution - (Actions Taken on each business item): - Summarize Council's deliberations i► • • GELES DATE: May 18, 2a 1 0 To: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: WORK SESSION DISC[isslON ON 2011 BUDGET Summary: As indicated on the 2011 Budget schedule, in June the Council will need to establish your budget priorities. This work session is intended to identify your priorities so that a final list can be prepared. Also, I am interested in getting the Council's reaction to the ICMA budget web conference that was viewed on May 1.3. Recommendation: Provide City staff with further direction on budget priorities for the coming year as well as whether or not you would like to consider the prioritizing of services process that was covered in the ICMA web conference. Attached is a summary of this presentation. Background 1 Analysis: At the Council work session last month, there was some initial discussion on the Council's primary budget priorities for 2013. Additional discussion is scheduled for this worksession so that a listing of these priorities can be prepared for consideration at the ;lune I Council meeting. At the previous Council work session on the budget, major budget priorities were mentioned by Council members as shown below. It is important that these priorities be further refined, including identification of any additional priorities, so that a listing can be prepared. Preliminary budget priorities identified include: 1. Additional funding for streets to address continued deterioration including consideration for creation of a. Transportation Benefit District. 2. More proactive approach to economic development that will help start the engines for local economic activities. 3. Continued emphasis on public safety services. D-1 4. Increased efficiency built into City operations. 5. Additional emphasis on becoming paperless with consideration of Council using laptop computers for Council meetings. 6. Continued implementation of improvements identified in the AIA report. 7. Eliminate duplication particularly in relation to the funding of outside organizations. S. Create a more bike friendly community. 9. Continue investments in city infrastructure. 10. Review potential for the City to privatize cemetery operations. 11. Consider additional opportunities for City/County collaboration. 17. Take a very cautions approach to any new fees or increases in rates and charges. 1.3. Establish roof top disconnect program for reducing stormwater overflows. D-2 • C. • • Leaders at the Core of Better Communities • ......... ....... $300,000,000 - — D Fund Balance - Uses of Funding $250,000,000 Sources of Funding $200,000,000 zx � 6. m �} $350,000,080 u m $100,000,000 � o �' ca N N $50,000,000 I 2 p 2pp1 20x2 2003 2004 2005 2006 2007 2008 2009 2 0 $(50,000,000) $(200,000,000) D-5 $(150,000,000) ,14 The "New Normal" C A {% r e a# the Profession Surva --WTI Many local governments have established new "normals" that rF, T�' will remain in place after the U.S. economy rebounds. 2 out of 3 local governments believe that changes made during FINANCIAL the recession represent a "never way" of doing business that TMES will continue beyond the fiscal crisis. ➢ More than 80% of the 2,200 local governments responded report that they have been "moderately" to "severely" Centeron affected by the financial crisis and experienced an averageN.�••••-- ,R-- PINF AR .MS BUd.gel budget shortfall of more than 8 percent for 2010. or ""' w� �■mannaa.■■ and Policy ➢ There is a widespread belief that the coping strategies Priorities l? implemented represent a new normal" for local governance. �- a. . D-S- The "New Normal" for Local Govemment N C`s "City cal Conditions" Survev Y 9 in 10 City finance directors report their cities are less able to meet fiscal needs than in the previous year. Cities predict that revenues will decline (-0.4%) while spending will increase (2.5 %) for the foreseeable future. Ending fund balances decreased as cities used them to weather the effects of the downturn. v Since local government fiscal conditions tend to lag behind national economic conditions, cities will most likely still be realizing the effects of the current downturn in 2010, 2011 and beyond. Public concern about government spending conspire to raise the efforts to permanently constrain local taxing authority. NATIONAL LEAGUE OF M. rtTll FINANCIAL TIMES r [ Budget 10 C I :d . anPolicy Priorities The ~ Normal" for , ���4� �A Govemment Gallup l research reports NATIONNAL LEAGUE O.F OTH There will be a shift in the nation's economy to a "new Center«n normal" of more restrained consumer economic activity ..._.--_ ...►..E. Budw ■■ M.110 for some time to come. �® a Mill,;• Policy MI Majoss "New normal" consumer spending implies slower ilorities economic growth than in the past. Ice MA q Doing Business" r r m y r rte, VOrfances —�. ~5 D 20 e ., �be 9 MIKE", I T tr Al California te ,gig ro. approach spreads reductions as evenly as possible 1; single program s cR dgets singled ■ Reaction: "the governor's approach would be like a family deciding to cuts its monthly mortgage payment, dining -out tab and Netflix subscription each by 10%, rather than eliminating the restaurant and Iry spending in order to keep up the house payments:' A 0.4 rig i r-)teps to Successful Prioritization 1. Determine Results Accurate prioritization of progran7s, reflecting the City's stated objectives, depends on the comprehensive identification of the Results we are in business to achieve . Clarify Result Definitions — Pr ilio in rioritization results fr m he Oculation of the cause and effect re acfionsh�p Between a pro ram ana a l esu — ith learl defii ed Resulta s detailin the factors that influe ce t e, esulvs wear in�usiness to a to e n see�tto minimize subjectivity in e process o lin kin program wil?9 esu s pgp g 3. Identify Programs and services Differentiating programs and services we offer, as opposed to comparing the departments who provide those services allows for%etter Prioritization 4. Value Programs Based on Results With the right. Results, and with clear definitions of those Results, we can more accurately place a value on a program relative to its influence on achieving Results 5. Allocate Resources Based on Priorities a gam,: _ - % 6 ` . Stempoq%, 1 1., Determinle Result City of Grand Island's Goals Duality of Life Pro gramsIFOcilities Community Beautification Energy efficiency/en vironm a ntal stewardship Sanitary/Storm Water Groundwater Mitigo tion/ Main ten once/Expansion Integrated Solid Waste Management . Public Safety —posture Cade compliance mission/adequacy Infrastructure Gro wthlStra regic &. Sustainable (Commun ity) Build out & Expansion Affordable Mousinglir"pact costs Long range focus planning 5tate Fair res ource n Beds lm anag e m e n CIP Funding- Adequacy Pr'iarlrizln' y�resourcesJ lr�onclal stubllityto.sustain �CILy Programs ai X41 mrotionai funding for" prngriams/facilities Zi_, 'a YT7 er Improved Government Technology for Effrclency Transparene ,R�, Citrzen Po rrr�parry r� � ._ No Cash ❑eficrts �� 0 9 Community Results Qu olity of life Programs/Facilities Community Beautification C9 O Energy efficiency/enviro amen tal stewardship Sanitary/Storm Water G'roundwater Mitigationl Main tenancelExponsian Integrated Solid /waste Management gY t D 0 Cade compliance mrssion/adequacy esp PublicSafety — posture Infrastructure Growth/Strategic &Sustainable �Communityj Build out & Expansion Affordable Mousing/impact costs Long range focus planning State Fair resource needs Imonagement CIP Fun ding -Adequacy " jv MEN clx'tm4��, OI;4 �r��+f �f�Di� ice@ i'sszari anx1" 41fdov* iannmw racprJdn ik' ta3rrririnm 'ruil�i Ar amid iga;it4�9'Vt' iti'tl. �'tYnriii�i^�fy ala cr 4X4o re4m.? , . ,Ai} " t P?�tlfl`- i Fk '� Gii(iRttdl[ilY36Ct .. ��d'YJi'a"9�-SCaF���2Yr�.�i•:i�'� - ...��i`'dP�rEif�'�'t�,E�Y� 4 . iallvi�$io. - -r Step 3: Identi f ro--ara s and Siervices �� g:4 Departments develop their own program inventories When defining programs, be Clear on the objectives of what inventory will be used for Not too big, not too small, just right! — Measure relative size based on costs, people associated with program -- Departments and Divisions = too big Tasks= too small Department Program Inventory Friday, December 18, 2009 0 CFrr of WALNIH CREEK Directions For all of the programs and services in your department, identify the program name. When completed, please email the Program Inventory track to b Orp � ARCS - Sports and Teens (350) Adult Sports (BB, V8, Drop -in gym) ARCS - Sports and Teens Auer School Sports ARCS - Sports and Teens Summer Sports Camp ARCS - Sports and Teens Gym and Field Rental/Scheduling ARCS - Sports and Teens Youth & Teen Programs (Fee Classes, Jr. Rec (350) Leader Teen Camp, Dances) ARCS - Sports and Teens Youth Special Events (Breakfasts w/Santa and (350) Easter gunny) ARCS - Sports and Teens Youth Council ARCS - Aquatics and Instruction (Learn -to -Swim, Water Safety, CPR/First Tennis (351) Aid Ufeguard, Triathalan,Competitive) ARCS - Aquatics and Rec and Fitness Swimming (includes Aquasize and Tennis (3SI) Water exercise) ARCS - Aquatics and Masters ARCS - Aquatics and Pool Rentals (Teams and Clubs, Meets, Private,, ARCS - Aquotics and Park Rentals/Spec'ial Events ARCS - Aquatics and Tennis ARCS - Recreation Indoor Facility Rentals (HFCC, CPCC) ARCS - Recreation Outdoor Facility Rentals ftLL r as, Gazebo) ARCS - Recreation City -operated Special Events (Mo' wes Under the .i ARCS - Recreation Community-based Seasonal Events (Wdlnur :4- 4Facilities Facilities(.352) Festival, Art and Wine, Ice Rink) i 0 w VeMNEW to "W �f r rift Personal Safet andAdministers i0l".11 ��r1a Yjustico F`f g25'%%_z'A WO { �s'T~ S'4e C 1..- safe �QitilrF unities mss: Fein Proactively Sr15tt71FrS an Environment Crfnie that aod PMletfs Promotes Physical COMM"Provides fojx .Its Chizens .: and EealthoA�l Emergency HealthEmergency and Management rridmL Tie chart below includes the proglerns offered vrherethe dspertment attribuied s and£ score of either 3 an d to account for the programs influence on the result of Safer Communities. These ale the highest zQores possible-. The task for the CIRC is to review these programs, identify where there is consenaus around the score tdiyen, and to identify where there is uncertainty about ° the scare; uncertainty that could be a d dresse d with f urt h a r information about the program (including performance sic)- ow F N _.� t� ab` _.. Permit Issrance8 @uildng Safety Division Tracking FRscvrds Management 4 i Cvnstructian w ,, Your Organization Would Develop a Top-to-Bottorn, City -Wide Prioritization Array Y a. L„ U3' 2 r=�z �o ® 2 L a. an M 2 z 3 a 3 J2 11 3 3 a` [r 3 3 0 3 �CL 4 4 4 4 4 Total City -Wide Program. Prioritization Total Program Score (Scale of ® to 100, where 100 = "Perfect Score") 0 10 20 30 40 50 GO 70 Be 90 100 6012 Priority "1" — Top Quartile Q-17 B e% e% r.azovd On Plioritization 9� k Determine Resource Availability Isirq, Fiscal Health Diagnostic Tool SSet Aside Reserves Meets - SD Raisin Taxes. R $1,500,000 2005 Fungi _True: Cost of Business" Meets2097 2412 $0 Achit?ve�0n oin Ali nment bees Not deet 2010 5f,4 2: ?? 2007 2012 $0 2007 Achieve °'0 ne-the" Ali n ment 1�leets - �!� Use F9 for C riaoin N 2010 2010 $170,030,000 S16D"D U'Du0 31 so, Goo, 00a S140'000,0100 S130, 000, 000 Ongoing Alignment, 2008-201.2 Ongoing Rave mues — Ong o in gi Expenses. * I I I - f I I i I 2008 2009 2010 2011 2012 One-time Alignment. 2008-2012 Qne-time Sources One-time Expenses — – Reserve Policy 35f1,00U, 000 I I I 540;000,000 #J snpyp� �p /� �y,gry f ' U V 0, 000' [ S20.005,000 - - I �I 513 Detention Center Expansion Y 2009 $ 760,000Detention Center Expansion Y Sheriff's PC Replacement COCX� h74--y-c Y 2009 $ 35,232 SherIFF s PC Replacement Y Assessor System Chq_Mh7 rr_II& Y 2009 $ 316.046 Assessor System Y Treasurer's System Cbel% ghr � N 2009 $ Treasurer's System N 2009 $ 9.500,000 2009 $ 440,400 2009 $ 3,950,500 2009 $ D 1 7. , IN mmi-fl 1111M P rio ritization-drive n ( � \(�� �} �: � � �( \. \� �M a N -,; E tM s J z La iJ y t � L S 1 : c cf So 4 City-wide All Departments ®I Custom Look Prioritization Array: Community -Oriented Programs $x.00;000 $200,000 Orin $400,000 $500,000 $600,00 $700,00 $800,0M $-900,000 {w�1j54)i7J "�t$3�N8,St i o SoAM-z nQ art 20 $s�,s6 an.raan art 3 Sfi E-' � 6$A1U,4� ��:4iLti3s Qrt 4 $0- !$803 SA __, - a 25.13 5 {w�1j54)i7J "�t$3�N8,St i _.._..... _....._._........_.... _.._ _ _......_....__. Quartile I Number of Programs Cast Number of Programs General Fund Only Quartile 2 Quartile 3 Number of Cost Programs Cost -- Quartile 4 Number of Programs Cast Airport - Enterprise Funds 0 $ - 0 $ - 0 $ - 0 $ - off iceof Economic Development 3 $ 1,406,827 9 $ 757,527 2 $ - 2 $ 324,327 Economic Development 0 $ - 1 1 $ 40,000 3 1$ 50,000 11 $ 3,250,000 MUS 0 $ - 0 $ - 0 $ - 0 $ - Environmental Services 2 $ 630,000 0 $ - 0 $ - 0 $ - Rre 7 $ 124,535,000 6 $ 15,320,000 2 $ 455,000 4 $ 470,000 General Services 0 $ - 1 $ 50,000 2 $ 300,000 4 $ 904,000 Neighbrhd Services 0 $ - 1 $ 1,855,000 3 $ 2,680,000 2 $ 1,619,000 Strategic Support 1 $ 228,000 1 $ 665,000 1 $ 130,000 0 $ Housing 5 $ - 2 $ - 2 $ - 1 $ Li bra ry 1 $ 12,510,000 1 $ 6,385,000 5 $ 6,905,000 0 $ Planning, Building and Cade Enforcement 13 $ 22,257,125 0 $ - 2 $ 766,090 0 $ - Police 13 $ 173,500,000 23 $ 95,490,000 12 $ 12,645,000 15 $ 13,130,000 Parks, Recreation and Neighborhood Services 0 $ - 1 $ 5,000,000 1 $ 1,300,000 2 $ 410,000 PRNS 2 $ 22,234,346 4 $ 13,178,169 7 $ 3,790,200 11 $ 12,592,307 Public Works 3 $ 2,032,884 5 $ 1,244,232 3 $ 680,121 1 $ 124,479 Transportation, 22 $ 9,500,000 15 $ 7,565,000 20 $ 12,375,000 13 $ 4,355,000 Total 1 72 $ 368,834,182 70 $ 147,549,928 65 $ 42,076,411 66 $ 37,179,113 Budget Transmittal Form 2809 Requested 2008 Adopted Bud get Budget Variance Program Name Priority Ranking # of FTE # of Total Budget. FTE Total Budget # of FTE Total Budget % Explanation of Changes from 2088 to 2009 Traffic L 1 7.0 $630,298 7.0 $652,068 0 $29,770 3% Patrol Precincts 1 163.0 $34,273,277 163.0 $14,930,598 0 $657,321 5% Emergency Management 1 _ 4.0 $393,769 4.0 $362,283 0 .$31,486 -8% Decrease in Interdepartmental Costs Transportation 1 _ 9.0 $833,780 9.0 $840,440 0 $6,660 1% Work Release 126.0 _ $1,929,914 26.0 $2,058,379 0 $128,465 7% Internal reorganization Court Securi!y 1 32.0 $2,750,395 32.0 $2,933,381 0 $182,986 7%j Internal reorganization Inmate Food/Medical Service 2 0.0 $5,950,226 0.0 $6,015,798 0 $65,572 1% $6,700 & $63,604 business cases for increased contracts CivillFugitivefWarrants 2 _ 17.0 $1,362,666 17.0 $1,381,129 0 $98,463 1% Records 2 _ 14.0 $765,695 13.0 $808,052 -9 $42,357 6% Academy 2 _ 20.5 $1,206,155 20.5 $1,264,977 0 $58,822 5% Dispatch Communications Center 2 32.0 $2,386,979 33.0 $2,428,888 1 $41,909 2% West Metro Drug Task Force 2 7.0 $535,069 7.0 $622,630 0 $87,567 16% Internal Reorganization Patrol Administration 2 _ 3.0 $128,142 4.0 $387,918 1 $259,776 203% Vacancy Savings elimination I Internal Reorganization Crimes Against Property 2 _ 18.0 $1,288,525 19.0 $1,615,970 1 1 $327,445 25% Internal Reorganization Operations/Booking 2 234,0 $18,458,842 234.0 $17,514,998 0 $943,844) -5% Internal reorganization Grants Coordinator 3 1.0 568,748 1.0 $65,269 0 $3.979 -5% Training and Recruiting 3 13.0 $1,622,384 13.0 $1,508,050 0 '$114,334 -7% Vacant pasitions reallocated Detentions Administration 3 _ 2.0 $50,574 2.0 $44,450 0 '$6,124 -12% Vacancy Savings reduction Criminalistics 3 _ 8.0 $789,579 8.0 $851,166 0 $61,587 8% $14,500 Business cases/contract lab equip and services Support 3 _ 55.0 $3,347,409 55.0 $2,189,893 0 $7,157,516 -35% Internal reorganization 5 pecialInvesti afions 3 6.0 $687,213 6.0 $578,856 0 ($108,357) -16% Internal Reorganization School Resouroe Officers SRO$) 3 11.0 $898,498 11.0 $622,478 0 ($276,028) -31% Inmate Worker Program 3 6.0 $327,041 6.0 $493,386 0 $166,345 51% Intemal Reorganization Animal Control 3 _ 15.0 _ $1,174,111 15.0 $648,027 0 ($526.084) -45% $4224 Business case Rabies VaccinelMove TMAC Non -Dept. Security Manager 3 1.0 $0 1.0 _ $90,18c) _ 0 $90,180 1001% Moved 1 FTE from Risk Mngt to Sheriff for Security Mgr. Inmate Welfare 4 3.0, _ _ 5485,393 3.0 $289,107 0 $196,286 -4011. Internal Reorganization Evidence 4 5.0 5293,866 5.0 _ $291,0350 r {$2,831) -1% Cnme Analysis 4 _ 1 1.0 $76,888 1.0 $79,100 0 $2,212 3% Investigations Administration 4 7.0 $811,436 5.0 $627,324 -2 $184.1121 23% Internal Reorganization Internal Affiars 4 4.0 5335,836 4.0 $169,504 0 ($166,332) -50% Staff Inspection 4 1.0 5109,955 1.0 $114,221 0 $4,266 4% Volunteer Programs 4 1.0 5119,130 1.0 $108,493 0 $10,637) -9% Community Relations 4 1.0 $$140,121 1.0 _ $145,730 0 $5,609 4% TOTALS 776.5 $69,361,214 1 776.5 $67,945,947 0 ($1,415,267) -2% EM, OMM"MMMMM, uontact In■ i nn How to Reach Us Jon Johnson, Local Government Advisoi 303-909-9052 johnson.. dvisors 303-520-1356 dabian. (advisors@earthlink.net D-24 24 �p • GELES DAVE: May 1.8, 2010 TO: CITY COUNCIL FROM: JANESSA HURD, CITY CLERK. SUBJECT: RECORDS MANAGEMENT PROGRAM Summarv: Records management responsibilities and requirements are increasing in complexity for all agencies in Washington State. These responsibilities and requirements, in turn, create a. need for more efficient and complete records management. To meet the requirements, and do so efficiently, the City Clerk's office is working to establish a Records Management Program to provide training and efficient management of the City's records. Recommendation: The Records Management PowerPoint presentation tonight is for informational purposes only. However, the budget components of the Records Management. Program will be coming before Council as part of the 2011 Budget Process. Background f Analysis: The City is required to follow Washington. State Law regarding the preservation and destruction of public records. By law, agencies are required to retain all public records in their native form, regardless of format, for a minimum retention period. After that retention period is complete, they are required to destroy these records or send them on to the State Archives. One of the main topics at the Washington State Municipal Clerk's Conference this year was electronic records management. Technology is changing at a rapid rate; as well is the need for solutions regarding these changes. Agencies are in need of continuous training and management solutions regarding the issues related to records management, and agencies all over the State are working to address the growing number of issues related to records management. The Washington State Archives is working to provide as much guidance and training as possible to assist agencies in meeting the legal requirements set forth by Washington State Law. They recommend that each city develop a comprehensive plan to approach these issues. The three main issues that all agencies in Washington State are working to manage are security, search ability, and retention of public records. These three issues cover the ability for agencies to properly store, search, and provide access to their physical and electronic records. ®-25 Today, we will be addressing some of the more specific issues and concerns that currently affect. all agencies. These issues are sensitive in nature regarding data security and potential liability, therefore we will be providing a general overview of these concepts. The City Clerk's office recommends the implementation of a Records Management urogram to address these issues. As our records management needs have grown, it has been increasingly difficult for the staff of the City Clerk's office, which consists of 1.20 FTE, to provide the needed. management and training required. • • 153 401 Records Management Program 2010 City of Port. Angeles, City Clerk's Office Created by Janessa. Hurd, City Clerk RECORDS MANAGEMENT The City Clerk's Office is required to follow Washington. State Law regarding the preservation and destruction of public records. RECORDS MANAGEMENT Management of Public Records under Washington. State Law: ♦ RCW 40.14 — In terms of retention and destruction, a public record is any record - regardless of format - made in connection with the transaction of public business RECORDS MANAGEMENT Management of Public Records under Washin tg_on gtntt-. i .aw• ♦ Agencies are required to retain all public records for a minimum retention period. ♦ After minimum retention period, destroy or send. records to the State Archives ♦ Records must be retained in their native format. 0) RECORDS MANAGEMENT Records Management is a statewide issue: * Agencies all over the State are working to address technology changes and issues regarding records management t WMCA Annual Conference — one of the main topics was Electronic Records Management * The Washington State Archives recommends developing a comprehensive plan to approach these issues. REK C)RI� S MANAGEMENT Records Manap_eanent is a statewide issue: The issues we will address are sensitive in nature and relate to data security and potential liability, therefore, we will be providing a general overview of these concepts. RECORDS MANAGEMENT Topics ♦ Electronic & Physical Records ♦ Policies and Procedures t Liability ♦ Records Management Program RECORDS MANAGEMENT Electronic/Phvsical Records Three main concerns: Security t Search ability ♦ Retention 4 RECORDS MANAGEMENT Electronic/Physical Records Security Issues: t Deleting or Altering of documents ♦ Removing or Creating documents offsite • Business Continuity • Storage RECORDS MANAGEMENT Electron:ic/Ph, sy i.cal. Records Search Ability: • Storage on individual's drives or media ♦ Multiple storage locations ♦ Centralization ♦ Searchable formats ♦ Employee knowledge and training ♦ Obsolete formats R RECORDS MANAGEMENT Electronic/Physical. Records Retention: ♦ Secondary/Transitory documents f Records stored longer than necessary ♦ Archival and non -archival record storage + Technological obsolescence t Storage capacity RECORDS MANAGEMENT Policies and Procedures Examples of Policies and Procedures: Electronic Records Management ♦ Email Management • Working outside the office ♦ Social Media Policy t Department and. Employee responsibilities t New Employee Training C4i RECORDS MANAGEMENT Liability — Costs of Not Implementing Program Increase in Liability regarding Public Records Requests + All documents in possession of an agency must be disclosed + Lack of searchable format causes a decrease in ability to locate all applicable documents + Employee time spent searching for documents + Employee attitude deterioration RECORDS MANAGEMENT Liability -Costs ofNot Implementing Program: Agency Departments: + Loss of Records + Additional server storage + Additional employee time + Additional Physical 'Storage + Additional. IT resources 7 RECORDS MANAGEMENT Recommendation Implement a Records Management Program. for the City of Port Angeles RECORDS MANAGEMENT Records Management Prom City Clerk's Office: As the Records Manager, the City Clerk is responsible for records management. + The City Clerk's office is comprised of 1.20 FTEs, with. one part time staff averaging a total of 8 hours per week. ♦ For many years, it has been increasingly difficult for the Clerk's office to provide the needed management and training required for proper records management. RECORDS MANAGEMENT Records Management Program Program Components: ♦ Records Officer ♦ Records Management Team. s Hardware/Software t Program Costs ♦ Benefits RECORDS MANAGEMENT Records Management Program. Records Officer: t Reports to the City Clerk • Assists departments with records management. + Facilitates training for employees Develops and implements file structures for electronic documents ♦ Scans/Purges/Archives ♦ Works closely with IT division. 0 RECORDS MANAGEMENT Records_ Management Program Records Management Team: * Records Coordinator from each Department * Records Coordinators work with the Records Officer in identification of training needs * Provides training for all users t Drafts Policy and Procedures RECORDS MANAGEMENT Records Management Program Hardware/Software: * Email Upgrade/Archiving & Server Consolidation * Centralized Network Storage t Network Archival Management t Virtual desktops * Laserfiche Records Management Version ♦ DAD Certification * Audio System for Council. Chambers 10 RECORDS MANAGEMENT Records Management Program Program Costs: ♦ IT costs ♦ Staffing costs ♦ Cost allocation RECORDS MANAGEMENT Records Management Pro ram IT Costs: -- Estimated - - --- Comoonent Costs Funding source Email Upgrade/Archiving & Server Consolidation 250,000 Unknown Funding Virtual Desktops 5550_/unit 116.600_ _ _ By Department LFRM version_ ___ _ _ _ 45,000 Unknown Funding CMS 180,000 _ _ Unknown Funding Metwork Afchl Mgmt na 210.000 Unknown Funding____ Audio CC _ _ 70,000 .Unknown Funding Total S 501 X00 ------ 2010 CFP__ Budget Year 2010 2011 2012 2013 150,000 60,000 40,000'' 38,667 38,86 38— ,E 45000 180 00 240,00.0 _ I 70.000t--_ --- - 6671 5 30.61 RECORDS MANAGEMENT Records Management Program Staffing Costs: Records Officer — Administrative Assistant Salary Range $44,100 - $52,800 SS/Pers - $7,000 - 8,500 Health Benefits $15,000 - 20,000 Travel & Training $2,500 Office Supplies $1,000 Comm./Dues $250 One Time Expenses - Office Setup $5,000 Budget total estimate $74,500 - $90,000 RECORDS MANAGEMENT Records Management Program Cost Allocation — Based on 2009/2010 Percentages MOO 25000 20000 16000 10000 woo 0 Records Officer - Cost Allocation Salary/Benefits - $75,000 a t� v, �q.0a y,1e o` ti 12 RECORDS MANAGEMENT Records Management Program RonpfitC•. Standardization and Centralization result in. numerous benefits: ♦ Public — Increased transparency, increase access to records, and prompter responses to requests Agencies and. Employees - decrease in liability, compliance with state laws and regulations, and increased efficiency and productivity RECORDS MANAGEMENT Records Management Proms Public Benefits: f More documents available online Faster completion of Requests for Public Records s Better customer service + Increase in transparency * Easier access to Council recordings 1.3 RECORDS MANAGEMENT Records Management Proms Agency/Employee Benefits: * Increase in efficiency — less employee time spent organizing and managing documents t Increase in productivity — less time spent searching documents for requests ♦ Employee training ♦ Employee attitude t Decrease in Liability ♦ Compliance with Public Records Act ♦ Compliance with State Retention Requirements REC ORD S MANAGEMENT Records .Management Program ♦ Records Management is an essential component of government business. * It directly affects our citizens and staff. ♦ It has been increasingly difficult for the City Cler'k's office to provide the needed management and training required with such limited staff. ♦ A Records Management Program can provide a more efficient and productive system, as well as decrease potential liability. 1.4 RECORDS MANAGEMENT Records Management Prod Questions? 1.5 City Council Special Meeting/Utility Advisory Committee Jack Pittis Conference Room Port Angeles, SVA 98362 April 13, 2010 3:010 p.m. L Call To Order Chairman. Di Guilio called the meeting to order at 3:40 p.m. IL Roll Call Councilmembers Present Councilmembers Absent: Utility Advisory Committee Members Present: Utility Advisory Committee Members Absent: Staff Present: Others Present: III. Approval Of Minutes Mayor Di Guilio, Brooke Nelson, Cherie .Kidd, Max. Mania (Left at 4:07) Brad Collins, Pat Downie, Don Perry Paul Elliott Dean Reed Kent Myers (Arrived at 3:54), Bill Bloor, Glenn {Cutler, Larry Dunbar, Steve Sperr, Phil. Lusk, Terry Dah.iquist, Cate Rinehart Harold Norlund - Nippon. Paper Industries USA Co., :Ltd Scott McCullough - National Park. Service Chairman Di Guilio asked if there were any corrections to the rninutes of March 9, 2010.. Councilmember Kidd moved to approve the minutes. Councilmember Nelson seconded the motion, which carried unanimously. IV. Late Items - None V Discussion Items A. Nippon Paper Industries USA Co., Ltd Cogeneration Memorandum Of Intent Larry Dunbar, Deputy Director of Power Systems, observed that Nippon had offered the City a. non-binding Memorandum of Intent to indicate its interest in purchasing a portion of the output of a cogeneration project that is under consideration. Harold Norlund of Nippon explained in F-1 detail the use of a wood -fired boiler to generate renewable energy. There was a brief discussion. 0 Councilmember Kidd moved to recommend City Council authorize the City Manager to sign a non-binding Memorandum of Tutent with Nipon ,Paper Industries LISA Co., Ltd., and to make minor modifications to the Memorandum of Intent, if necessary. Councilmember Nelson seconded the motion, which carried unanimously. ,Paul Elliott abstained. R. College Substation Switch Replacement Terry Dahlquist, Electrical Engineering Manager, advised that a 69 .KV switch on the transmission system that was not included in the capital projects for 2010 needed to be replaced due to advanced deterioration of the switch and supporting structure. There was a brief discussion. Councilmember Nelson moved to recommend City Council add a capital project for College Substation. Switch Replacement, Project C.L06-2010, to the Capital ;Facilities Plan, and approve advertisement of the work upon completion of the design. Paul Elliott seconded the motion, which carried unanimously. C Lawes Elwha Klallam Tribe (LEKT)ICity Of Part Angeles (City) Wastewater Agreement Glenn Cutler, Director of ;Public Works and Utilities, gave a brief history noting that construction of a storage facility for the LEKT sewer project was cost prohibitive and that the National Park Service desires that the City construct a storm water system on. First. Street between Lincoln and Valley Streets. A discussion followed. Councilmember Nelson moved to forward the Cooperative Agreement Amendment #1, Wastewater Agreement Amendment 41, and the draft Task Agreement 17 to the City Council with a favorable recommendation. Councilmember Kidd seconded the motion, which carried unanimously. D. Retail Tiered Rate Methodology .Study Phil Lusk, Power Resources Manager, reported that the City had issued an invitation to qualified consultants to submit a proposal to perform services necessary to complete a retail Tiered Rate Methodology Study for the City's electric utility. There was a lengthy discussion. Paul Elliott moved to recommend City Council authorize the Mayor to approve a consulting services agreement with EES Consulting to complete a Retail. Tiered. Rate Methodology Study in an amount not to exceed $24,500. Councilmember Nelson seconded the motion, which carried unanimously. • F-2 • E. Simple Steps, Smart Savings Promotion Services Agreement Phil Lusk, Power Resources Manager, acknowledged that the City had been offered a new Agreement to deliver energy-efficient compact fluorescent lamps and showerheads to its electric utility customers with reimbursement under the Bonneville Power Administration's energy conservation program. A discussion followed. Councilmember Nelson moved to recommend City Council authorize the City Manager to make minor modifications to the Agreement if necessary, for the Mayor to sign the Agreement and also to authorize the Director of Public Works and Utilities to sign any amendments to the Simple Steps, Smart Savings Promotion Services Agreement. Councilmember Kidd seconded the motion, which carried unanimously. VI. Information Only Items F. Low SnowpacklWholesale Power Rates Information only. No discussion or action taken. G. Benefit Dump Day Information only. No discussion or action taken. • H. Refrigerator & Freezer Collection Event Information only. No discussion or action taken. L Washington State Cash For Appliances Program Information only. No discussion or action taken. J. Conservation Loan Guaranty Agreement Termination Information only. No discussion or action taken. K. City Response To Google Fiber For Communities Request For Information Information only. No discussion or action taken. L. Western Public Agencies Group Direct Load Control Assessment Information only. No discussion or action taken. M. Advanced Metering Infrastructure Project Communications Plan • Information only. No discussion or action taken. F-3 VIL Next Meeting Date: May l l , 2010 VIII. Adjournment: 4:40 p.m. Dan Di Guilio, Mayor Dan Di Guilio, Chair Utility Advisory Committee Janessa Hurd, City Clerk Cate Rinehart, Admin. Spec. 11 F-4 • • C, • J CITY COUNCIL MEETING Part Angeies, Washington May 4, 2010 CALL TO ORDER- Mayor Di Guilio called the regular meeting of the Port Angeles City Council to REGULAR MEETING: order at 5:00 p.m. ROLL CALL: Members Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Kidd, Mania, and Nelson. Members Absent' Councilmember Downie StafPresent: Manager Myers, Attorney Bloor, Clerk. Hurd, G. Cutler,. T. Gallagher, N. West, Y. Ziomkowski, T. Pierce, and D. Bellamente. It was moved by Collins and seconded by Mania to: Excuse Councilmember Downie's absence from the May 4, 2010 City Councii meeting. Motion carried 6-0. PLEDGE OF The Pledge of Allegiance to the :Flag was led by Councilmember Mania. ALLEGIANCE: CEREMONIAL 1. National. Public Works Week Proclamation MATTERS/ PROCLAMATIONS/ Mayor Di Guilio presented Public Works and Utilities Director Cutler with a. & EMPLOYEE proclamation recognizing the week of May 1.6, 2010 as National Public Works RECOGNITIONS: Week. 2. Older Americans Month Proclamation Mayor Di Guilio presented Senior Center Supervisor Bellamente with a proclamation recognizing May 2010 as Older Americans Month. Supervisor Bellamente was joined by Senior Center ,Board members and Senior Games' Commissioners, and they announced the 90+ Better Birthday Bash event on May 20, 2010.at the Port Angeles Senior Center. PUBLIC COMMENT: Marilyn Hickman, 639 E. Park Avenue, spoke regarding her claim with the City for damages caused from the water main break in January of 2010,.and her desire for this claim to be expedited. Attorney Bloor stated that the claire was in process. CITY COUNCIL Councilmember Nelson spoke regarding her attendance at the Parks, Recreation, REPORTS: and Beautification Commission meeting where a new Chair was elected, and her daughter Clara Nelson's appointment as a student Representative, She spoke regarding her attendance at the Sheriff Advisory Committee where the subjects of Municipal Court and working with other jurisdictions were addressed. She also mentioned her attendance with Councilmember Collins at the Farmer's Market Council Table. F - J CITE'' COUNCIL MEETING May 4, 2010 CITU COUNCIL Councilmember Mania stated he and Councilmember Kidd met with .fudge Porter REPORTS: to learn more about. District Court. He also spoke regarding the :North Olympic (Cont'd) Land Trust meeting, his fundraiser at the Fine Arts Center, and his participation in an interview process with Community and Economic Development Director West regarding recommendations for the Shoreline Master Program. Councilmember Kidd spoke regarding meeting with .nudge Porter to learn more about District Court, recommending that all Councilmembers do the same. Councilmember Collins spoke regarding his attendance with Councilmember Nelson at the Farmer's Market Council Table, and his attendance on the Todd Ortloff show on KONP with Manager Myers, Deputy Mayor Perry spoke regarding the Real Estate Committee meeting_ and the Parks, Recreation, and Beautification Commission meeting. Mayor Di Guilio spoke regarding the pressure washing and painting activities for the building at PenPly, his attendance with Manager Myers and Director West at the Port Angeles Business Association meeting where they spoke regarding their attendance at the Chamber of Commerce booth at the Victoria Trade Show. He also spoke regarding a meeting with Ryan Buries, President of Black Sall Ferry, where they discussed marketing opportunities, including the possibility of new video screens for advertising of the Olympic Peninsula. WORK SESSION: Mone, LATE ITEMS TO BE None. PLACED ON THIS OR FUTURE AGENDAS: CONSENT AGENDA: Councilmember Collins asked questions regarding external labor charges and network services charges for the Carnegic Hall on the Expenditure Approval List. Following Council discussion, It was moved by ]Mania and seconded by Perry to approve the Consent Agenda to include: 1.) City Council Meeting Minutes of April 1.6, 1.7, 1.9, 20, and 23, 2010:2.) Expenditure Approval List from 4110/10 to 4123110 for $2,824,236.21; 3.) 16t" Street Sidewalks Phase I —Project TRIC] -10 /Award Contract; 4.) Memorandum of Understanding with Peninsula Trails Coalition for Dry Creek. Bridge and Trail —Phase 2, Project 05-31. Motion carried 5-0. ORDINANCES NOT I. Facade improvement Program Update and Ordinance Amendment. REQUIRING PUBLIC HEARINGS: Director West addressed the Ordinance Amendment and program updates. Following Council discussion, Councilmember Collins informed staff of a misprint Ordinance. No. 3399 included on the second page of the Ordinance. Mayor Di Guilio conducted a second reading of the Ordinance by title, entitled, ORDINANCE NO. 3399 AN ORDINANCE of the City of Port Angeles, Washington, amending Ordinance 3373 establishing the Faqade and Signage Improvement Program. • F-6 0 CITY COUNCIL MEETING May 4, 2010 ORDINANCES NOT It was moved by Mania and seconded by Kidd to: REQUIRING PUBLIC HEARINGS: Adopt the Ordinance as read by title, and amended. Ordinance No. 3399 (Cont'd) Motion carried 6-0. RESOLUTIONS NOT None. REQUIRING PUBLIC HEARINGS: OTHER 1. Lower Elwha. K.lallam Tribe 1 City Wastewater Agreement. Amendment. CONSIDERATIONS: No. I. Director Cutler introduced Elwha River Project Manager Scott McCullough from the National Park Service, and Blwha River Restoration Manager Robert Elofson with the Lower Elwha. Klallam Tribe. He discussed the agreements needing approval and described the need for these amendments, Following Council discussion, Manager Elofson spoke regarding the project and thanked. Council and City staff. It was moved by Perry and seconded by Nelson to: Approve and authorize the Mayor to sign LEKTICity Wastewater Agreement Amendment No. 1, City/NPS Cooperative Agreement. Amendment No. 2, and Task Agreement 1.7, and authorize the City Manager to make minor modifications to the agreement, if necessary. Motion carried 6-0 PUBLIC HkARINGS— plane. QUASI-JUDICIAL: INFORMATION: Manager Myers thanked everyone who participated in the PenPly painting project, stating that there would be an additional day to volunteer for the project in the near future. He spoke regarding the ACTT tour planned for May 12, 2010, the recent. Sidewalk Improvement Project approval, Director Cutler's ongoing assistance with local businesses and the Builder's Association regarding bidding on City projects, the Peninsula. Trails Coalition, and informed Council of the Coalition's invitation to their Annual meeting on May 8, 2010. Council discussion followed. ADJOURN TO Council adjourned to Executive Session for approximately 1.5 minutes under the EXECUTIVE SESSION: authority of RCW 42.30.1.10(1)(b), acquisition of real estate, and RCW 42.30.110(l)(i) discuss potential litigation with legal counsel. The Executive Session convened at 6:40 p.m. RETURN TO OPEN The Executive Session adjourned at 6:59 p.m., and the Council convened in regular SESSION: open session. No action was taken. PUBLIC HEARINGS- 1. Street Vacation Petition — STV 10-02 Munkeby — Portion of Nantucket OTHER: Avenue Director West described the location and specifics of the street vacation petition. Following Council discussion,. F-7 CITY COUNCIL MEETING May 4, 2010 PUBLIC IIEARI:NGS- Mayor Di Guilio opened the public hearin at 7:02. p.m., there being no ubIic g g p OTHER: comment, Mayor Di Guilio continued the public hearing at 7:02 p.m. to the regular (Cont'd) City Council meeting on May 1.8, 2010.. Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, vacating a portion of Nantucket. Avenue, Port. Angeles, Clal lam County, Washington. INFORMATION: Manager Myers discussed the reports included in the packet and provided an update (Cont'd) on the Field House and it's possible placement in Erickson Park. following discussion, Council agreed by consensus that Erickson Park was not an option they were interested in for the placement of the Field House. Manager Myers stated that he would convey the Council's decision to the YMCA. FINANCE: Manager Myers provided information regarding the funding options for the regular opening of the Hurricane Ridge Road during the winter months. The first option includes funding for the current year from the Department of Interior. This option requires an additional $75,000 from another entity to fully fund the road opening. The second option includes full funding for the road opening for the following year, through an appropriations request from Congressman Dicks. Following discussion, Council agreed by consensus to decline the current year funding, option through the Department of Interior, and wait until next year for the appropriations request. submitted by Congressman Dicks. None. ADJOURN TO Council returned to Executive Session for approximately 10 minutes under the EXECUTIVE SESSION: authority of RCW 42.30.1 10(1)(b), acquisition of real estate_ and RCW 42.30.110(1)(i) discuss potential litigation with legal counsel. The Executive Session convened at 7:17 p.m., and at 7:30 p.m. the Executive Session was extended for an additional 1.0 minutes by announcement of the Mayor. The Executive Session concluded at 7:40 p.m. RETURN TO OPEN The Council convened in regular open session. Attorney:Bloor spoke regarding the SESSION: Rayonier property, the CSO project, and the City's timeline to acquire the tank due to the Agreed Order with the Department of Ecology. Following Council Appraisal Contract discussion, ADJOURNMENT: 1t was moved by Perry and seconded by Kidd to: Authorize the City Manager to contract with an appraiser to valuate the necessary property for the CSO project. Motion carried 6-0. The meeting was adjourned at 7.43 p.m. Dan Di Guilio, Mayor lanessa Hurd, City Clerk F-8 • '�yti rcrlj,, Date: 5/12/2010 City of Port Angeles City Council Expenditure Report • r��.;r,.z � From: 4/24/2010 To: 517/2010 Vendor Description Account Number Invoice Amount CLALLAM CNTY TREASURER CVCA TO CLALLAM CO TREAS 001-0000-229.10-00 376.10 CONNEY SAFETY PRODUCTS FIRST AID & SAFETY EQUIP. 001-0000-237.00-00 -17.19 LAB SAFETY SUPPLY INC POLICE EQUIPMENT & SUPPLY 001-0000-237.00-00 -2.43 Brian Possinger LOOMIS DEPOSIT REFUND 4/1 001-0000-239.10-00 50.00 KENDRA ARMSTRONG LOOMIS DEPOSIT REFUND 4/1 001-0000-239.10-00 50.00 Rocky Mt. Elk Foundation VBCC DEPOSIT REFUND ROCKY 001-0000-239.10-00 150.00 Bill Peterson OFFICE CHAIR 001-0000-237.00-00 -23.94 David Godfrey TENNIS INSTRUCTION PROGRA 001-0000-237.00-00 -20.99 WASHINGTON STATE TREASURER BUILDING SURCHARGE 3-10 001-0000-229.10-00 103.50 DIST CT REV TO ST TREASUR 001-0000-229.30-00 14,854.44 Division Total: $15,519.49 Department Total: $15,519.49 Plunkin Shack Cafe DINNER JOINT MTG WITH CIT 001-1160-511.31-01 719.51 OLYMPIC PRINTERS INC BUS. CARDS/KIDD 001-1160-511.31-01 67.21 Legislative Mayor & Council Division Total: $786.72 Legislative Department Total: $786.72 OLYMPIC PRINTERS INC BUSINESS CARDS FOR KENT M 001-1210-513.31-01 67.11 PORT ANGELES CITY TREASURER Chamber Mtg-Myers 001-1210-513.31-01 14.79 •PORT ANGELES SCHOOL DISTRICT QWEST DEPT HEAD TRAINING 4-14 A/C 3604570831558B 001-1210-513.43-10 001-1210-513.42-10 93.50 1.14 4-14 A/C 3604571535571 B 001-1210-513.42-10 1.72 4-14 A/C 3604570968343B 001-1210-513.42-10 2.29 04-14 A/C 3604576684085B 001-1210-513.42-10 7.08 04-16 A/C 206T359336570B 001-1210-513.42-10 27.82 04-14 A/C 3604570411199B 001-1210-513.42-10 55.22 04-23 A/C 206T310184584B 001-1210-513.42-10 27.82 04-23 A/C 206T302306084B 001-1210-513.42-10 20.37 City Manager Department City Manager Office Division Total: $318.86 PORT ANGELES SCHOOL DISTRICT 2010 AWARDS LUNCHEON 001-1211-513.41-50 1,620.00 City Manager Department Customer Commitment Division Total: $1,620.00 ADVANCED TRAVEL WCIA Mgt Tmg-Gates 001-1220-516.43-10 236.20 OLYMPIC MEDICAL CENTER PRE-EMPLOYMENT TEST 001-1220-516.41-31 353.90 QWEST 4-14 A/C 3604570831558B 001-1220-516.42-10 0.23 4-14 A/C 36045715355718 001-1220-516.42-10 0.34 4-14 A/C 3604570968343B 001-1220-516.42-10 0.46 04-14 A/C 3604576684085B 001-1220-516.42-10 1.42 04-16 A/C 206T359336570B 001-1220-516.42-10 5.56 04-14 A/C 3604570411199B 001-1220-516.42-10 11.04 04-23 A/C 206T310184584B 001-1220-516.42-10 5.56 04-23 A/C 206T302306084B 001-1220-516.42-10 4.08 • City Manager Department Human Resources Division Total: $618.79 QWEST 4-14 A/C 3604570831558B 001-1230-514.42-10 0.11 F-9 Pagel Date: 5/12/2010 City of Port Angeles City Council Expenditure Report Page 2 From: 4124/2010 To: 5/712010 • Vendor Description Account Number Invoice Amount QWEST 4-14 A/C 3604571535571B 001-1230-514.42-10 0.17 4-14 A/C 36045709683438 001-1230-514.42-10 0.23 04-14 A/C 36045766840858 001-1230-514.42-10 0.71 04-16 A/C 206T359336570B 001-1230-514.42-10 2.78 04-14 A/C 3604570411199B 001-1230-514.42-10 5.52 04-23 A/C 206T310184584B 001-1230-514.42-10 2.78 04-23 A/C 206T302306084B 001-1230-514.42-10 2.04 City Manager Department City Clerk Division Total: $14.34 City Manager Department Department Total: $2,571.99 UNITED WAY OF CLALLAM COUNTY UW - 2010 Q1 HUMAN SERVIC 001-1390-519.49-71 14,062.50 City Manager Dept Community Service Division Total: $14,062.50 City Manager Dept Department Total: $14,062.50 OLYMPIC PRINTERS INC BUS. CRDS/ZIOMKOWSKI 001-2010-514.31-01 52.03 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-2010-514.31-01 32.81 QWEST 4-14 A/C 3604570831558B 001-2010-514.42-10 0.79 4-14 A/C 36045715355718 001-2010-514.42-10 1.20 4-14 A/C 3604570968343B 001-2010-514.42-10 1.60 04-14 A/C 3604576684085B 001-2010-514.42-10 4.96 04-16 A/C 206T359336570B 04-14 A/C 3604570411199B 001-2010-514.42-10 001-2010-514.42-10 19.48 38.65 • 04-23 A/C 206T310184584B 001-2010-514.42-10 19.48 04-23 A/C 206T302306084B 001-2010-514.42-10 14.28 Finance Department Finance Administration Division Total: $185.28 ALBERTSONS INC LUNCH FOR ACCTG/IT TRAINI 001-2023-514.43-10 74.17 OLYMPIC PRINTERS INC BUS. CARDS/NEVARIL 001-2023-514.31-01 52.03 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-2023-514.31-01 27.40 TABBED DIVIDERS 001-2023-514.31-01 36.12 PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGE/CASAD 001-2023-514.31-01 162.83 MAINTENANCE KIT INSTALL 001-2023-514.48-10 124.66 PORT ANGELES CITY TREASURER Keys-Possinger 001-2023-514.31-01 6.08 QWEST 4-14 A/C 3604570831558B 001-2023-514.42-10 1.03 4-14 A/C 3604571535571B 001-2023-514.42-10 1.55 4-14 A/C 3604570968343B 001-2023-514.42-10 2.06 04-14 A/C 3604576684085B 001-2023-514.42-10 6.38 04-16 A/C 206T359336570B 001-2023-514.42-10 25.04 04-14 A/C 3604570411199B 001-2023-514.42-10 49.69 04-23 A/C 206T310184584B 001-2023-514.42-10 25.04 04-23 A/C 206T302306084B 001-2023-514.42-10 18.35 Finance Department Accounting Division Total: $612.43 ACCURINT PERSON SEARCHES 001-2025-514.41-50 54.20 CAPTAIN T'S I.D. VESTS FOR MTR RDR 001-2025-514.31-11 49.86 . DATABAR INCORPORATED CYCLES 11-15 4/22/10 001-2025-514.41-50 1,893.92 F-10 Page 2 t F7 F °� izpJ Date 5/12/2010 City of Port Angeles City Council Expenditure Report From: 412412010 To: 51712010 Vendor DATABAR INCORPORATED DIGITAL IMAGING SOLUTIONS INC EQU I FAX GREAT AMERICA LEASING CORP Steve Dryke OLYMPIC PRINTERS ING OLYMPIC STATIONERS INC LOWEST VERIZON WIRELESS Finance Department DIGITAL IMAGING SOLUTIONS INC isGREAT AMERICA LEASING CORP MORNINGSIDE OLYMPIC STATIONERS INC Finance Department ADVANCED TRAVEL DIGITAL IMAGING SOLUTIONS INC QUILL CORPORATION OW EST Attorney CLALLAM PUBLIC DEFENDER DIGITAL IMAGING SOLUTIONS INC Description CYCLES 16-20 4/29110 APRIL COPY COSTS CREDIT REPORTS APRIL COPIER LEASE BOOT ALLOWANCE S.D. BEDS. CARDSIHOSTETLER OFFICE SUPPLIES OFFICE SUPPLIES 4-14 A1C 3604570831558B 4-14 AJC 3604571535571 B 4-14 A1C 3604570968343B 04-14 AIC 3604576684085B 04-16 A1C 206T359336570B 04-14 A1C 3604570411199B 04-23 A1C 206T310184584B 04-23 A1C 206T302306084B 04-13 alp 271272753-00001 Customer Service APRIL COPY COSTS APRIL COPIER LEASE APRIL LEASE & 09 PROP TAX APRIL LEASE & 09 PROP TAX APRIL LEASE & 09 PROP TAX APRIL COPYRM SERVICES GRAY PAPER 11 X 17 COPY PAPER Reprographics Finance Department CSO Mtg-Bloar APRIL COPY COSTS OFFICE SUPPLIES - CIVIL 4-14 AIC 36045708315588 4-14 AIC 3604571535571 B 4-14 AIC 36045709683438 04-14 AIC 36045766840858 04-16 A1C 206T359336570B 04-14 A1C 36045704111998 04-23 A1C 206T310184584B 04-23 A1C 206T302306084B Attorney Office Public Defender Fees APRIL COPY COSTS Account Number 001-2025-514.41-50 001-2025-514.31-01 001-2025-514.41-50 001-2025-514.45-31 001-202.5-514.31-11 001-2025-514.31-01 001-2025-514.31-01 001-2025-514.31-01 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 041-2025-514.42-10 001-2025-514.42-10 Division Total: 001-2080-514.45-31 001-2080-514.45-31 001-2080-514.45-31 001-2080-514.45-31 001-2080-514.45-31 001-2080-514.41-50 001-2080-514.31-01 001-2080-514.31-01 Division Tonal. Department Total: 001-3010-515.43-10 001-3010-515.45-31 001-3010-515.31-01 001-3010-515.42-10 001-3010-515.42-10 001-3010-515.42-10 001-3010-515.42-10 001-3010-515.42-10 001-3010-515.42-10 001-3010-515.42-10 001-3010-515.42-10 Division Total: 001-3021-515.41-50 001-3021-515.45-31 Invoice Amount 1,539.06 17.77 60.67 123.21 141.04 58.54 27.40 7.48 1.49 2.24 2.97 9.21 36.17 71.79 36.17 26.51 71.10 $4,230.80 1,101.00 324,31 727.02 763.68 171.95 855.00 80.00 597.41 $4,620.37 $9,648.88 316.94 70.77 194.23 0.80 1.03 1.37 4.25 16.69 33.13 16.69 12.24 $668.14 9,445.12 70.76 F-11 Page 3 Date- 511212010 City of Port Angeles City Council Expenditure Report Page 4 From: 412412010 To: 5/7/2070 Vendor Description Account Number Invoice Amount QUILL CORPORATION OFFICE SUPPLIES - DISTRIC 001-3021-515.31-01 194.24 QWEST 4-14 AIC 3604570831558B 041-3021-515.42-10 0.46 4-14 AIC 3604571535571 B 001-3021-515.42-10 0.69 4-14 A1C 36045709683438 001-3021-515.42-10 0.91 04-14 A1C 36045766840858 001-3021-515.42-10 2.84 04-16 A1C 206T359336570B 001-3021-515.42-10 11.13 04-14 A1C 36045704111998 001-3021-515.42-10 22.09 04-23 A1C 206T310184584B 001-3021-515.42-10 11.13 04-23 A1C 206T302306084B 001-3021-515.42-10 8.16 Attorney Prosecution Division Total: $9,757.53 Attorney Department Total: $10,435.€7 ADVANCED TRAVEL APA Conf-WestlK©rcz 001-4010-558.43-10 2,713.04 FRANCIS DRAKE PART REFUND APDL FEE 001-4010-345.81-01 262.09 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-4010-558.31-01 9.22 PORT ANGELES CITY TREASURER PABA Brkfst Mtg-West 001-4010-558.31-01 8.95 QWEST 4-14 AIC 36045708315588 001-4010-558.42-10 0.86 4-14 A1C 3604571535571B 001-4010-558.42-10 1.28 4-14 A1C 35045709683438 001-4010-558.42-10 1.71 04-14 A1C 3604576684085B 001-4010-558.42-10 5.32 04-16 A1C 206T359336570B 001-4010-558.42-10 20.87 04-14 AIC 36045704111996 001-4010-558.42-10 41 Al 04-23 A1C 206T310184584B 001-4010-558.42-10 20.87 04-23 A1C 206T302306084B 001-4010-558.42-10 15.30 Community Development Planning Division Total: $3,100.92 DIGITAL IMAGING SOLUTIONS INC APRIL COPY COSTS 001-4020-524.45-31 17.77 GREAT AMERICA LEASING CORP APRIL COPIER LEASE 001-4020-524.45-31 123.2.2 ECC ICC MEMBER DUES 001-4020-52.4.43-10 100.00 ICC -JUAN DE FUCA CHAPTER ENERGY CODE CLASS 001-4020-524.43-10 25.00 PORT ANGELES CITY TREASURER Office Supplies-Roberds 001-4020-524.31-01 4.24 QWEST 4-14 A1C 36045708315588 001-4020-524.42-10 0.29 4-14 A1C 3604571535571 B 001-4020-524.42-1.0 0.45 4-14 A1C 3604570968343B 001-4020-524.42-10 0.59 04-14 A1C 3604576684085B 001-4020-524.42-10 1.84 04-16 AIC 206T359336570B 001-4020-524.42-10 7.23 04-14 AIC 36045704111998 001-4020-524.42-10 14.36 04-23 AIC 206T310184584B 001-4020-524.42-10 7.23 04-23 A1C 206T302306084B 001-4020-524.42-10 5.30 VERIZON WIRELESS O4-15 a/c 264230412-00003 001-4020-524.42-10 65.30 Community Development Building Division Total: $372.82 QWEST 4-14 A1C 36045708315588 001-4030-559.42-10 0.04 4-14 A1C 36D4571535571 001-4030-559.42-10 0.07 4-14 AIC 3604570968343B 001-4030-559.42-10 0.09 F-12 Page 4 Date: 511212010 City of Port Angeles City Council Expenditure Report From: 4/24/2010 To: 51772010 Vendor Description Account Number Invoice Amount QWEST 04-14 AIC 3604576684085B 001-4030-559.42-10 0.28 04-16 AIC 206T359336570B 001-4030-559.42-10 1.11 04-14 A1C 360457041 1 1 99B 001-4030-559.42-10 2.21 04-23 AIC 206T310184584B 001-4030-559.42-10 1.11 04-23 A1C 206T302306084B 001-4030-559,42-10 0.82 VERIZON WIRELESS 04-15 a/c 264230412-00003 001-4030-559.42-10 15.27 Community Development Code Compliance Division Total: $22.04 Community Development Department Total. $3,495.74 GELLOR INSURANCE INC RENEW POLICY BOND NOTARY 001-5010-521.41-50 75.00 GLOBALSTAR USA 04-16 a/c 1.50018856 001-5010-521.42-10 42.18 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5010-521.31-01 58.54 QWEST 4-14 AIC 3604570831558B 001-5010-521.42-10 1.84 4-14 AIC 3604571535571B 001-5010-521.42-10 2.75 4-14 AIC 3604570968343B 001-5010-521.42-10 3.66 04-14 AIC 36045766840858 001-5010-521.42-10 11.34 04-16 A1C 206T359336570B 001-5010-521.42-10 44.52 04-14 A1C 36045704111998 001-5010-521.42-10 88.34 04-23 A1C 206T310184584B 001-5010-521.42-10 44.52 WASHINGTON (DOL), STATE OF 04-23 AIC 206T302306084B NOTARY RENEWAL E ZENONIAN 001-5010-521.42-10 001-5010-521.41-50 32.63 30.00 NOTARY RENEWAL E ZENONIAN 001-5010-521.41-50 30.00 NOTARY RENEWAL E ZENONIAN 001-5010-521.41-50 -30.00 Police Department Police Administration Division Total. $435.28 ACCURINT COURT SRCH V1ADA PLUS MON 001-5021-521.41-50 479.83 ADVANCEDTRAVEL Prison Intwv-Kush 001-5021-521.43-10 44.60 LAB SAFETY SUPPLY INC POLICE EQUIPMENT & SUPPLY 001-5021-521.31-11 31.28 PORT OF PORT ANGELES POLICE EQUIPMENT & SUPPLY 001-5021-521.49-90 157.50 QWEST 4-14 A1C 3604570831558B 001-5021-521.42-10 1.13 4-14 A1C 3604571535571 B 001-5021-521.42-10 1.72 4-14 AIC 36045709683438 001-5021-521.42-10 2.29 04-14 AJC 3604576684085B 001-5021-521.42-10 7.09 04-16 A1C 206T359336570B 001-5021-521.42-10 27.82 04-14 A1C 36045704111 99B 001-5021-521.42-10 55.21 04-23 A1C 206T310184584B 001-5021-521.42-10 27.82 04-23 A1C 206T302306084B 001-5021-521.42-10 20.39 Police Department Investigation Division Total: $856.68 ADVANCED TRAVEL Impact Wpn Inst-Dropp 001-5022-521.43-10 1,220.04 Impact Wpn Inst-Heuett 001-5022-521.43-10 1,030.35 K-9 Seminar -Miller 001-5022-521.49-80 387.87 BLUMENTHAL UNIFORMS & EQUIP POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 24.34 POLICE EQUIPMENT & SUPPLY 001-5022-521.48-10 76.80 BRATWEAR CLOTHING & APPAREL 001-5022-521.20-80 58.94 F-13 Page 5 Date: 5/12/2010 City of Port Angeles City Council Expenditure Report From: 412412010 To: 51712010 Vendor Description Account Number Invoice Amount Kevin Miller 2010 DUES K MILLER PD 001-5022-521.49-80 45.00 OLYMPIC MEDICAL CENTER OFCR REQ HAMNER,LARSON,SI 001-5022-521.49-90 200.00 QWEST 4-14 AIC 36045708315588 001-5022-521.42-10 3.21 4-14 A1C 3604571535571B 001-5022-521.42-10 4.81 4-14 AIC 3604570968343B 001-5022-521,42-10 6.39 04-14 A1C 3604576684085B 001-5022-521.42-10 19.84 04-16 A1C 20673593365708 001-5022-521.42-10 77.91 04-14 A1C 36045704111998 001-5022-521.42-10 154.60 04-23 A1C 206T310184584B 001-5022-521.42-10 77.91 04-23 A1C 206T302306084B 001-502.2-521.42-10 57.10 SQUAD ROOM EMBLEMS OFFICE SUPPLIES, GENERAL 001-5022-521.31-11 366.52 POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 542.00 SWAIN'S GENERAL STORE INC POLICE EQUIPMENT & SUPPLY 001-5022-521.31-01 38.46 POLICE EQUIPMENT & SUPPLY 001-5022-521.31-01 37.76 CLEANING COMPOSITiON1SOLV 001-5022-521.31-01 17.93 Police Department Patrol Division Total: $4,447.78 COPY CAT GRAPHICS CLOTHING & APPAREL 001-5026-521.31-11 24.39 Police Department Reserves & Volunteers Division Total. '$2.4.39 Ed Schilke SLACKS FOR SCHILKE FROM P 001-5029-521.31-11 65.14 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 71.33 QWEST 04-20 a/c 206Z200017790B 001-5029-521.42-10 199.03 4-14 A1C 3604570831558B 001-5029-521.42-10 1.13 4-14 A1C 3604571535571B 001-5029-521.42-10 9.72 4-14 A1C 36045709683438 001-5029-521.42-10 2.29 04-14 A1C 3604576684085B 001-5029-521.42-10 7.09 04-16 A1C 2067359336570B 001-5029-521.42-10 27.82 04-14 A1C 36045704111998 001-5029-521.42-10 55.21 04-23 A1C 206T310184584B 001-5029-521.42-10 27.82 04-23 A1C 206T302306084B 001-5029-521.42-10 20.39 04-23 a/c 206TO31979835B 001-5029-521.42-10 64.74 Police Department Records Division Total: $543.71 Police Department Department Total: $6,307.84 ADVANCED TRAVEL Fire Dept Cons Mtg-Bloor 001-6010-522.43-10 12.45 QWEST 4-14 AIC 3604570831558B 001-6010-522.42-10 1.60 4-14 AIC 3604571535571B 001-6010-522.42-10 2.41 4-14 A1C 36045709683438 001-6010-522.4210 3.20 04-14 A1C 36045766840858 001-6010-522.42-10 9.92 04-16 A1C 206T359336570B 001-6010-522.42-10 38.95 04-14 A1C 3604570411199B 001-6010-522.42-10 77.30 04-23 A1C 206T310184584B 001-6010-522.42-10 38.95 04-23 A1C 206T302306084B 001-6010-522.42-10 2$.55 4-14 A1C 36045708315588 001-6010-522.42-11 0.46 F-14 Page 6 City of Port Angeles Date: 5/12/2010 City Council Expenditure Report h`` '•} ^'yA From: 412412010 To: 5/712010 • Vendor QWEST Fire Department QWEST VERIZON WIRELESS WASHINGTON AUDIOLOGY SVCS INC Fire Department . QWEST Fire Department QWEST Fire Department QWEST Description 4-14 A/C 3604571535571B 4-14 A/C 3604570968343B 04-14 A/C 3604576684085B 04-16 A/C 206T359336570B 04-14 A/C 3604570411199B 04-23 A/C 206T310184584B 04-23 A/C 206T302306084B Fire Administration 4-14 A/C 3604570831558B 4-14 A/C 3604571535571B 4-14 A/C 36045709683436 04-14 A/C 36045766840856 04-16 A/C 206T359336570B 04-14 A/C 3604570411199B 04-23 A/C 206T310184584B 04-23 A/C 206T302306084B 04-15 a/c 264395724-00001 Fire Dept Testing Fire Supression 4-14 A/C 36045708315588 4-14 A/C 3604571535571B 4-14 A/C 3604570968343B 04-14 A/C 3604576684085B 04-16 A/C 206T359336570B 04-14 A/C 36045704111998 04-23 A/C 206T310184584B 04-23 A/C 206T302306084B Fire Volunteers 4-14 A/C 3604570831558B 4-14 A/C 3604571535571 B 4-14 A/C 3604570968343B 04-14 A/C 3604576684085B 04-16 A/C 206T359336570B 04-14 A/C 36045704111998 04-23 A/C 206T310184584B 04-23 A/C 206T302306084B Fire Prevention 4-14 A/C 3604570831558B 4-14 A/C 3604571535571B 4-14 A/C 3604570968343B 04-14 A/C 3604576684085B 04-16 A/C 206T359336570B Account Number 001-6010-522.42-11 001-6010-522.42-11 001-6010-522.42-11 001-6010-522.42-11 001-6010-522.42-11 001-6010-522.42-11 001-6010-522.42-11 Division Total: 001-6020-522.42-10 001-6020-522.42-10 001-6020-522.42-10 001-6020-522.42-10 001-6020-522.42-10 001-6020-522.42-10 001-6020-522.42-10 001-6020-522.42-10 001-6020-522.42-10 001-6020-522.41-50 Division Total: 001-6021-522.42-10 001-6021-522.42-10 001-6021-522.42-10 001-6021-522.42-10 001-6021-522.42-10 001-6021-522.42-10 001-6021-522.42-10 001-6021-522.42-10 Division Total: 001-6030-522.42-10 001-6030-522.42-10 001-6030-522.42-10 001-6030-522.42-10 001-6030-522.42-10 001-6030-522.42-10 001-6030-522.42-10 001-6030-522.42-10 Division Total: 001-6040-522.42-10 001-6040-522.42-10 001-6040-522.42-10 001-6040-522.42-10 001-6040-522.42-10 Invoice Amount 0.69 0.91 2.84 11.13 22.09 11.13 8.16 $270.74 1.49 2.24 2.97 9.21 36.17 71.78 36.17 26.51 25.26 235.30 $447.10 0.11 0.17 0.23 0.71 2.78 5.52 2.78 2.04 $14.34 0.22 0.34 0.46 1.42 5.56 11.04 5.56 4.08 $28.68 0.22 0.34 0.46 1.42 5.56 F-15 Page 7 T4 Date: 5/12/2010 �►,�,,. City of Port Angeles City Council Expenditure Report From: 4/24/2010 To: 5/7/2010 is Vendor Description Account Number Invoice Amount QWEST 04-14 A/C 3604570411199B 001-6040-522.42-10 11.04 04-23 A/C 206T310184584B 001-6040-522.42-10 5.56 04-23 A/C 206T302306084B 001-6040-522.42-10 4.08 VERIZON WIRELESS 04-10 a/c 571099962-00001 001-6040-522.42-10 34.55 Fire Department Fire Training Division Total: $63.23 QWEST 4-14 A/C 3604570831558B 001-6060-525.42-10 1.03 4-14 A/C 3604571535571B 001-6060-525.42-10 1.55 4-14 A/C 3604570968343B 001-6060-525.42-10 2.06 04-14 A/C 3604576684085B 001-6060-525.42-10 6.38 04-16 A/C 206T359336570B 001-6060-525.42-10 25.04 04-14 A/C 3604570411199B 001-6060-525.42-10 49.69 04-23 A/C 206T310184584B 001-6060-525.42-10 25.04 04-23 A/C 206T302306084B 001-6060-525.42-10 18.35 Fire Department Emergency Management Division Total: $129.14 Fire Department Department Total: $953.23 COMPLETE LINE, THE OFFICE SUPPLIES 001-7010-532.31-01 251.43 OFFICE SUPPLIES 001-7010-532.31-01 45.37 OFFICE SUPPLIES 001-7010-532.31-01 275.56 DIGITAL IMAGING SOLUTIONS INC APRIL COPY COSTS 001-7010-532.45-31 1,761.11 GREAT AMERICA LEASING CORP APRIL LEASE & 09 PROP TAX 001-7010-532.45-31 909.53 OLYMPIC PRINTERS INC ENVELOPES & LETTERHEAD 001-7010-532.31-01 436.80 ENVELOPES & LETTERHEAD 001-7010-532.31-01 436.74 ENVELOPES & LETTERHEAD 001-7010-532.31-01 77.83 OLYMPIC STATIONERS INC 11 X 17 COPY PAPER 001-7010-532.31-01 149.36 PORT ANGELES CITY TREASURER Cl CO Utility Brd Mtg-RV 001-7010-532.31-01 18.00 QWEST 4-14 A/C 3604570831558B 001-7010-532.42-10 3.54 4-14 A/C 3604571535571B 001-7010-532.42-10 5.33 4-14 A/C 3604570968343B 001-7010-532.42-10 7.08 04-14 A/C 3604576684085B 001-7010-532.42-10 21.96 04-16 A/C 206T359336570B 001-7010-532.42-10 86.26 04-14 A/C 3604570411199B 001-7010-532.42-10 171.17 04-23 A/C 206T310184584B 001-7010-532.42-10 86.26 04-23 A/C 206T302306084B 001-7010-532.42-10 63.22 VERIZON WIRELESS 04-22 a/c 571136182-00001 001-7010-532.42-10 310.06 Public Works -Gen Fnd Pub Wks Administration Division Total: $5,116.61 Public Works -Gen Fnd Department Total: $5,116.61 ASCAP MISC PROFESSIONAL SERVICE 001-8010-574.41-50 193.13 ASM SIGNS MISC PROFESSIONAL SERVICE 001-8010-574.41-50 758.80 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-8010-574.45-31 36.58 PENINSULA AWARDS & TROPHIES BADGES & OTHER ID EQUIP. 001-8010-574.31-01 25.52 BADGES & OTHER ID EQUIP. 001-8010-574.31-01 28.78 • QWEST 4-14 A/C 3604570831558B 001-8010-574.42-10 0.34 F-16 Page 8 Date: 511212010 City of .Port Angeles City Council. Expenditure Report '° :•. ' From: 4/24/2010 To: 5/7/2090 Vendor Description Account Number Invoice Amount OWEST 4-14 AIC 36045715355716 001-8010-574.42-10 0.52 4-14 AIC 3604570968343B 001.8010-574.42-10 0.69 04-14 A1C 3604576684085B 001-8010-574.42-10 2.13 04-16 A1C 206T359336570B 001-8010-574.42-10 8.35 04-14 A1C 36045704111998 001-8010-574.42-10 16.56 04-23 A1C 206T310184584B 001-8010-574.42-10 8.35 04-23 A1C 206T302306084B 001-8010-574.42-10 6.12 VERIZON WIRELESS O4-22 a/c 571136182-00005 001-8010-574.42-10 13.13 Parks Dept Parks Administration Division Total: $1,099.00 DIGITAL IMAGING SOLUTIONS INC APRIL COPY CCSTS 001-8012-555.45-31 55.78 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-8012-555.45-31 33.77 APRIL COPIER LEASE 001-8012-555.45-31 171.56 QWEST 04-14 a/c. 3604577004947B 001-8012-555.42-10 41.53 4-14 AIC 36045708315588 001-8012-555.42-10 0.34 4-14 AIC 36045715355718 001-8012-555.42-10 0.52 4-14 A1C 36045709683438 001-8012-555.42-10 0.69 04-14 A1C 36045766840858 001-8012-555.42-10 2.12 04-16 A1C 206T359336570B 001-8012-555.42-10 8.35 04-14 A1C 36045704111998 001-8012-555.42-10 16.56 04-23 AIC 206T310184584B 001-8012-555.42-10 8.35 04-23 AIC 206T302306084B 001-8012-555.42-10 6.12 04-20 a/c 206T217227465B 001-8012-555.42-10 57.46 Parks Dept Senior Center Division Total: $403.15 ANGELES MILLWORK & LUMBER CO FASTENERS, FASTENING DEVS 001-8050-536.31-20 68.16 QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 316.00 CEMETERY MARKERS 001-8050-536.34-01 220.00 CEMETERY MARKERS 001-8050-536.34-01 492.00 QWEST 4-14 A1C 3604570831558B 001-8050-536.42-10 0.23 4-14 A1C 36045715355718 001-8050-536.42-10 0.34 4-14 AIC 36045709683438 001-8050-536.42-10 0.46 04-14 A1C 3604576684085B 001-8050-536.42-10 1.42 04-16 A1C 205T359336570B 001-8050-536.42-10 5.56 04-14 A1C 36045704111998 001-8050-536.42-10 11.04 04-23 A1C 206T310184584B 001-8050-536.42-10 5.56 04-23 A1C 206T302306084B 001-8050-536.42-10 4.08 SUNSET DO -IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 001-8050-536.31-20 48.75 SWAIN'S GENERAL STORE INC PLUMBING EQUIP FIXT,SUPP 001-8050-536.31-20 29,37 Parks Dept Ocean View Cemetery Division Total: $1,202.97 ANGELES COMMUNICATIONS INC ELECTRICAL CABLES & WIRES 001-8080-576.48-10 321.14 ANGELES CONCRETE PRODUCTS SEED,SOD,SOIL&INOCULANT 001-8080-576.31-40 2,365.29 ANGELES MILLWORK & LUMBER 00 HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 26.16 ROADIHWY MAT NONASPHALTIC 001-8080-576.31-20 16.33 F-17 Page 9 Page 10 Date' 5112!2010 City of Part Angeles City Council Expenditure Report From: 412412010 To: 5/7/2010 Vendor Description Account Number Invoice Amount ANGELES MILLWORK & LUMBER CO PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 10.71 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 7.48 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 9.12 BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 25.78 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 66.67 MATERIAL HNDLING&STOR EQP 001-8080-576.31-20 4.78 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 42.44 ROOFING MATERIALS 001-8080-576.31-20 90.50 FASTENERS, FASTENING REVS 001-8080-576.31-20 39.60 BAXTER AUTO PARTS #15 LAWN MAINTENANCE EQUIP 001-8080-576,31-01 114.67 JANITORIAL SUPPLIES 001-8080-576.31-01 64.89 BLAKE SAND & GRAVEL INC TEXTILE,FIBERS,LINENS 001-8080-576.31-20 72.64 ROAD/HWY MAT NONASPHALTIC 001-8080-576.31-2.0 72.64 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 234.15 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 234.15 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 234,15 SEED,SOD,SOIL&INOCULANT 001-8080-576.31-40 25.85 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 234.15 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 234.15 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 234.15 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 234.15 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 234.15 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 57.07 CEJ/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 68.51 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 142.$3 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 19.77 CONVEY SAFETY PRODUCTS FIRST AID & SAFETY EQUIP. 001-8080-576.31-20 221.78 OAKTRONICS INC SPORTING & ATHLETIC EQUIP 001-8080-576.31-20 894,31 HARTNAGEL BUILDING SUPPLY INC NURSERY STOCK & SUPPLIES 001-8080-576.31-40 486.31 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 58.51 HOLCOMB &COMPANY, D ROADIHWY MAT NONASPHALTIC 001-8080-576.31-40 508.61 KNIGHT FIRE PROTECTION INC FIRE PROTECTION EQUIP/SUP 001-8080-576.48-10 548.50 LAWN EQUIPMENT SUPPLY 'LAWN MAINTENANCE EQUIP 001-8080-576.31-01 114.15 LAWN MAINTENANCE EQUIP 001-8080-576.31-20 4.81 PARKER PAINT MFG CO INC PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 24.22 PORT ANGELES POWER EQUIPMENT LAWN MAINTENANCE EQUIP 001-8080-576.31-01 30.32 FIRST AID & SAFETY EQUIP. 001-8080-576.31-20 93.17 LAWN MAINTENANCE EQUIP 001-8080-576.35-01 130.03 QWEST 4-14 A/C 3604570831558B 001-8080-576.42-10 1.13 4-14 A1C 3604571535571B 001-8080-576.42-10 1.72 4-14 A/C 36045709683438 041-8080-576.42-10 2.29 04-14 AJC 3604576684085B 001-8080-576.42-10 7.09 F-1$ Page 10 Date: 511212010 City of Part Angeles City Council Expenditure Report ;.r From: 412412010 To: 51712010 Vendor Description Account Number Invoice Amount OWEST 04-16 A1C 206T359336570B 001-8080-576.42-10 27.82 04-14 A1C 36045704111998 001-8080-576.42-10 55.21 04-23 A1C 206T310184584B 001-8080-576.42-10 27.82 04-23 A1C 206T302306084B 001-8080-576.42-10 20.39 SKAGIT GARDENS INC NURSERY STOCK & SUPPLIES 001-8080-576.31-40 2,184.87 SUNSET DO -IT BEST HARDWARE LAWN MAINTENANCE EQUIP 001-8080-576.31-01 298.69 LAWN MAINTENANCE EQUIP 001-8080-576.31-01 46.81 LAWN MAINTENANCE EQUIP 001-8080-576.31-01 31.21 LAWN MAINTENANCE EQUIP 001-8480-576.31-01 197.59 HARDWARE,ANDALLIED ITEMS 001-8080-576.31-20 34.41 PIPE FITTINGS 001-8080-576.31-20 8.37 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 27.78 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 139.1.7 LAWN MAINTENANCE EQUIP 001-8080-576.35-01 4$.77 HAND TOOLS ,POW&NON POWER 001-8080-576.35-01 35.59 LAWN MAINTENANCE EQUIP 001-8080-576.48-10 159.02 LAWN MAINTENANCE EQUIP 001-8080-576.48-10 5.96 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP. 001-8080-576.31-01 108.12 CLOTHING & APPAREL 001-8080-576.31-01 3.54 PAINTS, COATI NGS,WALLPAPER 001-8080-576.31-01 22.03 PIPE AND TUBING 001-8080-576.31-20 13.11 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 27.54 MATERIAL HNDLING&STAR EQP 001-8080-576.31-20 12.87 THURMAN SUPPLY FASTENERS, FASTENING REVS 001-8080-576.31-20 9,50 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 26.15 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 001-8080-576.45-31 74.13 Parks Dept Park Facilities Division Total: $12,307.29 Parks Dept Department Total: $15,012.41 CEDICONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8112-555.31-20 167.02 Facilities Maintanance Senior Center Facilities Division Total. $167.02 QWEST 4-14 A1C 3604570831558B 001-8130-518.42-10 0.11 4-14 A1C 3604571535571B 001-8130-518.42-10 0.17 4-14 A1C 3604570968343B 001-8130-518.42-10 0.23 04-14 A1C 3604576684085B 001-8130-518.42-10 0.71 04-16 A1C 206T359336570B 001-8130-518.42-10 2.78 04-14 A1C 3604570411199B 001-8130-518.42-10 5.52 04-23 A1C 206T310184584B 001-8130-518.42-10 2.78 04-23 A1C 206T302306084B 001-8130-518.42-10 2.04 SOUND RESTAURANT SUPPLY INC JANITORIAL SUPPLIES 001-8130-518.31-01 239.67 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 26.30 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 21.04 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 23.71 F-19 Page 11 ¢' :cr4% Date: 5/1 2J201 0 City of Port Angeles City Council Expenditure Report -••* From: 412412010 To: 5/7/2010 Vendor Description Account Number VERIZON WIRELESS 04-22 a/c 571136182-00005 001-8130-518.42-10 Facilities Maintanance CustodiallJanitorial Svcs Division Total: AMSAN OLYMPIC SUPPLY FLOOR COVERING, INSTALLED 001-8131-518.31-20 CEDICONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 COSCOIFEDERAL FIRESAFETY INC EQUIPMENT MAINTENANCE,REC 001-8131-518.48-10 CUMMINS NORTHWEST INC EQUIP MAINT & REPAIR SERV 001-8131-518.48-10 131.77 EQUIP MAINT & REPAIR SERV 001-8131-518.48-10 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 001-8131-518.48-10 QWEST 4-14 A1C 3604570831558B 001-8131-518.42-10 HOLCOMB & COMPANY, D 4-14 A1C 3604571535571 B 001-8131-518.42-10 1,063.28 4-14 A1C 3604570968343B 001-8131-518.42-10 04-14 A1C 3604576684085B 001-8131-518.42-10 04-16 A1C 206T359336570B 001-8131-518.42-10 04-14 A1C 36045704111998 001-8131-518.42-10 04-23 A1C 206T310184584B 001-8131-518.42-10 04-23 A1C 206T302306084B 001-8131-518.42-10 04-20 a/c 206T8139536235 001-81.31-518.42-10 04-16 a/c 206T355724768B 001-8131-518.42-10 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-8131-518.31-20 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 PIPE FITTINGS 001-8131-518.31-20 Facilities Maintanance Central Svcs Facilities Division Total: Facilities Maintanance Department Total: General Fund Fund Total: PORT ANGELES CHAMBER OF COMM 2010 MKTGIMEDIA CAMPAIGN 101-1430-557.50-83 Lodging Excise Tax Lodging Excise Tax Division Total.- otal.Lodging LodgingExcise Tax Department Total: Lodging Excise Tax Fund Fund Total: NORTHERN TOOL & EQUIPMENT CO HARDWARE,AND ALLIED ITEMS 102-0000-237.00-00 HARDWARE,AND ALLIED ITEMS 102-0000-237.00-00 Division Total: Department Total: Invoice Amount 13.13 $338.19 311.88 139.84 894.12 669.48 657.65 139.00 0.11 0.17 0.23 0.71 2.78 5.52 2.78 2.04 53.45 57.46 36.26 36.83 10.56 1.3.92 $3,034.79 $3,540.00 $87,451.08 14,644.02 $14,644.02 $14,644.02 $14,644.02 -38.69 -20.75 -$59.44 -$59.44 • ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 65.04 ANGELES MILLWORK & LUMBER CD RAGS,SHOP TOWELS,WIPING 102.7230-542.31-01 9.55 HAND TOOLS ,POW&NON POWER 102-7230-542.31-20 11.67 FASTENERS, FASTENING REVS 102-7230-542.31-25 6.25 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 20.95 CORAL SALES COMPANY FASTENERS, FASTENING DEVS 102-7230-542.31-20 131.77 SHIPPING AND HANDLING 102-7230-542.31-20 111.11 HARTNAGEL BUILDING SUPPLY INC HARDWAREAND ALLIED ITEMS 102-7230-542.31-20 6.22 HOLCOMB & COMPANY, D ROADIHWY MAT NONASPHALTIC 102-7230-542.31-20 1,063.28 F-20 Page 12 �• z Date: 511212010 City of Port Angeles City Council. Expenditure Report `' From: 412412010 To: 5/7/2010 Vendor Description Account Number Invoice Amount HOLCOMB & COMPANY, D ROADIHWY MAT NONASPHALTIC 102-7230-542.31-20 41.72 JOHNSTONE SUPPLY INC ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 94.11 L & L TOOL SPECIALTIES EQUIPMENT MAINTENANCE,REC 102-7230-542.35-01 101.68 LAKESIDE INDUSTRIES INC ROADIHWY MATERIALS ASPHLT 102-7230-542.31-20 352.09 ROADIHWY MATERIALS ASPHLT 102-7230-542.31-20 563.68 ROADIHWY MATERIALS ASPHLT 102-7230-542.31-20 117.16 LAWN EQUIPMENT SUPPLY MATERIAL HNDLING&STOR EQP 102-7230-542.31-01 8.76 LINCOLN INDUSTRIAL CORP METALS, BARS, PLATES, RODS 102-7230-542.31-20 85.64 MORNINGSIDE BUILDING MAINT&REPAIR SER 102-7230-542.41-50 84.81 NORTHERN TOOL & EQUIPMENT CO HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 499.28 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 267.75 PUD #1 OF CLALLAM COUNTY Lauridsen BIvdIL St 102-7230-542.47-10 27.28 Woodhaven/Golf Course 102-7230-542.47-11 14.08 QWEST 4-14 AIC 36045708315588 102-7230-542.42-10 0.57 4-14 AIC 3604571535571 B 102-7230-542.42-10 0.86 4-14 AIC 36045709683438 102-7230-542.42-10 1.14 04-14 AIC 3604576684085B 102-7230-542.42-10 3.54 04-16 A1C 206T359336570B 102-7230-542.42-10 13.91 04-14 A1C 3604570411199B 04-23 A1C 206T310184584B 102-7230-542.42-10 102-7230-542.42-10 27.61 13.91 04-23 AIC 206T302306084B 102-7230-542.42-10 10.20 SUNSET DO -IT BEST HARDWARE FASTENERS, FASTENING DEVS 102-7230-542.31-25 2,80 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 19.49 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 11.30 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 102-7230-542.31-01 140.78 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 12.72 TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 106.02 SHIPPING AND HANDLING 102-7230-542.31-25 7,48 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 102-7230-542.45-31 74.13 Public Works -Street Street Division Total: $4,130.34 Public Works -Street Department Total: $4,130.34 Street Fund Fuad Total.: $4,070.90 Vandevanter Associates COMPUTER SIM INTERNATIONA 103-1511-558.41-50 3,337.50 COMPUTER SIMULATION PROME 103-1511-558.41-50 3,412.50 PA DOWNTOWN ASSN 1 ST QUARTER FEES 103-1511-558.41-50 5,000.00 PORT ANGELES CITY TREASURER Various Meeting Meals -NW 103-1511-558.31-01 61.14 QWEST 4-14 A1C 3604570831558B 103-1511-558.42-10 0.06 4-14 A1C 3604571535571B 103-1511-558.42-10 0.09 4-14 AIC 3604570968343B 103-1511-558.42-10 0.11 04-14 A1C 3604576684085B 04-16 AJC 206T359336570B 103-1511-558.42-10 103-1511-558.42-10 0.35 1.39 04-14 A1C 36045704 1 1 1 99B 103-1511-558.42-10 2.76 F-21 Page 13 rR Date: 5/12/2014 City of Port Angeles City Council Expenditure Report " From: 412412010 To: 51712010 is Vendor Description Account Number Invoice Amount QWEST 04-23 AIC 206T310184584B 103-1511-558.42-10 1.39 04-23 A1C 206T302306084B 103-1511-558.42-10 1.02 Economic Development Economic Development Division Total: $11,818.31 Get Physical Software LLC Economic Development Department Total: $11,818.31 Jeni Lester Economic Development Fund Total: $11,818.31 QWEST 4-14 A1C 3604570831558B 106-1512-558.42-10 0.11 Rebeckah Schnieder 4-14 A1C 3604571535571 B 106-1512-558.42-10 0.17 4-14 A1C 3604570968343B 106-1512-558.42-10 0.23 04-14 A1C 3604576684085B 106-1512-558.42-10 0.71 04-16 A1C 206T359336570B 106-1512-558.42-10 2.78 04-14 A1C 3604570411199B 106-1512-558.42-10 5.52 04-23 A1C 206T310184584B 106-1512-558.42-10 2.78 04-23 PJC 206T302306084B 106-1512-558.42-10 2.04 VERIZON WIRELESS O4-15 a/c 264230412-00003 106-1512-558.42-10 40.68 Economic Development Archaeologist Division Total: $55.02 Economic Development Department Total: $55.02 Cultural Resources Fund Total. $55.42 ADVANCED TRAVEL State Introp Cont -Romberg 107-5160-528.43-10 157.00 AHRENS, KENNETH E Rental Fees 107-5960-528.45-30 70000 CLALLAM CNTY DEPT OF COMM DEV DATA PROC SERV &SOFTWARE 107-5160-528.51-01 2,508.36 GLOBALSTAR USA 04-16 a/c 1.50018859 107-5160-528.42-10 42.18 PUGET SOUND POLYGRAPH EXAM INERSSECURITY, FIRE, SAFETY SERV 107-5160-528.41-50 225.00 QUILL CORPORATION COMP UTERS,DP & WORD PROC. 107-5160-528.31-01 779.48 QWEST 4-14 A1C 36045708315588 107-5160-528.42-10 3.09 4-14 A1C 3604571535571B 107-5160-528.42-10 4.64 4-14 A1C 3604570968343B 107-5160-528.42-10 6.17 04-14 AIC 36045766840858 107-5160-528.42-10 19.13 04-16 AIC 206T359336570B 107-5160-528.42-10 75.13 04-14 A1C 3604570411199B 107-5160-528.42-10 149.09 04-23 A1C 206T310184584B 107-5160-528.42-10 75.13 04-23 A1C 206T302306084B 107-5160-528.42-10 55.06 04-23 a/c 206T411918873B 107-5160-528.42-10 57.46 Pencom Pencom Division Total: $4,856.92. Pencom Department Total: $4,856.92 • Page 14 Pencom Fund Fund Total: $4,856.92 AMSAN OLYMPIC SUPPLY LAUNDRY DETERGENT 121-8021-576.31-06 145.17 STOP SLIP 121-8021-576.31-06 86.99 GARBAGE LINER 121-802.1-576.31-06 204.66 Get Physical Software LLC NEW OPERATING SYSTEM FOR 121-8021-576.31-01 3,408.00 Jeni Lester RETURNED SWIM DIAPER -NEW 121-8021-347.90-20 15.00 Pat Ferris INJURY -UNABLE TO ATTEND L 121-8021-347.30-13 27.00 Rebeckah Schnieder UNUSED PUNCHES ON EXERCIS 121-8021-347.30-12 F If Page 14 Date: 5/1212019 City of Port Angeles City Council Expenditure Report .,•r _; From: 412412010 To: 5/7/2010 Vendor PACIFIC OFFICE EQUIPMENT INC OWEST Parks Dept AMSAN OLYMPIC SUPPLY LINCOLN EQUIPMENT INC WATERMILL INC, THE Facilities Maintanance 0 LOWER ELWHA TRIBAL POLICE Description COPIER OVERAGE CHARGE 4-14 A1C 36045708315588 4-14 A1C 3604571535571 B 4-14 A1C 36045709683436 04-14 A1C 3604576684085B 04-16 A1C 206T359336570B 04-14 A1C 3604570411199B 04-23 A1C 206T310184584B 04-23 A1C 206T302306084B Wm Shore Mem Pool Dist Parks Dept CHEMICAL, COMMERCIAL,BULK BUILDER'S SUPPLIES SHIPPING AND HANDLING STEAM & HOT WATER BOILERS Pool Facilities Facilities Maintanance Wm Shor Mem Pool Dist DUP PMT INV #25082 Account Number 121-8021-576.31-01 121-8021-576.42-10 121-8021-576.42-10 121-8021-576.42-10 121-8021-576.42-10 121-8021-576.42-10 121-8021-576.42-10 121-8021-576.42-10 121-8021-576.42-10 Division Total: Department Total. 121-8121-576.31-05 121-8121-576.31-20 121-8121-576.31-20 121-8121-576.31-05 Division Total: Department Total: Invoice Amount 110.29 0.46 0.69 0.91 2.84 11.13 22.09 11.13 8.16 $4,140,39 $4,100.39 BILL'S PLUMBING & HEATING INC 314.35 174-8221-574.31-01 173.44 COSTA, LUCAS 16.15 174-8221-574.41-50 1,814.97 GREAT AMERICA LEASING CORP $2,318,91 174-8221-574.45-31 $22,318.91 Fund Total: $6,419.30 174-0000-213.10-90 650.00 Division Total: $650,00 Department Total: $650.00 BILL'S PLUMBING & HEATING INC SHANE PARK SANICANS 174-8221-574.31-01 260.00 COSTA, LUCAS REFEREE PAYMENT 174-8221-574.41-50 200.00 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8221-574.45-31 64.72 Bill Peterson OFFICE CHAIR 174-8221-574.31-01 308.92 David Godfrey TENNIS SUPPLIES 174-8221-574.31-01 153.98 David Godfrey TENNIS INSTRUCTION PROGRA 174-8221-574.31-01 270.79 PIMENTEL, HENRY UMPIRE PAYMENT 174-8221-574.41-50 165.00 QWEST 4-14 A1C 36045708315586 174-8221-574.42-10 0.11 4-14 A1C 3604571535571B 174-8221-574.42-10 0.17 4-14 A1C 3604570968343B 174-8221-574.42-10 0.23 04-14 A1C 36045766840858 174-8221-574.42-10 0.71 04-16 A1C 206T359336570B 174-8221-574.42-10 2.78 04-14 A1C 3604570411199B 174-8221-574.42-10 5.52 04-23 A1C 206T310184584B 174-8221-574,42-10 2.78 04-23 A1C 206T302306084B 174-8221-574.42-10 2.04 RISK, ALEXANDER G. REFEREE PAYMENT 174-8221-574.41-50 162.50 ROONEY, RANDY L UMPIRE PAYMENT 174-8221-574.41-50 231.00 UMPIRE PAYMENT 174-8221-574.41-50 198.00 SWAIN'S GENERAL STORE INC SPORTING & ATHLETIC EQUIP 174-8221-574.31-01 325,46 SPORTING & ATHLETIC EQUIP 174-8221-574.31-01 325.46 THAYER, JEFFREY UMPIRE PAYMENT 174-8221-574.41-50 143.00 F-23 Page 15 Date: 5/12/2 010 City of Port Angeles City Council Expenditure Report �' :,,.•'�" From: 412412010 To: 5/712090 Vendor Description Account Number invoice Amount VASQUEZ, HUGO REFEREE PAYMENT 174-8221-574.41-50 175.00 WHITTEN, BILL P UMPIRE PAYMENT 174-8221-574,41-50 165.00 UMPIRE PAYMENT 174-8221-574.41-50 176,00 WOLVERTON, PATRICK REFEREE PAYMENT 174-8221-574.41-50 200.00 Recreation Activities Sports Programs Division Total: $3,539.17 BAKER, LARRY REF.PAYMENT FOR MAY TOURN 174-8222-574.41-50 110.00 CAPTAIN T'S CLOTHING & APPAREL 174-8222-574.31-01 551.76 DARLING, ROBERT L REF.PAYMENT FOR MAY TOURN 174-8222-574.41-50 220.00 DRAKE'S PIZZA & SUBS FOODS: PERISHABLE 174-8222-574.31-01 214.10 FOODS: PERISHABLE 174-8222-574.31-01 250.30 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8222-574.45-31 64.72 GUERRA, JOE REF.PAYMENT FOR MAY TOURN 174-8222-574.41-50 198.00 HOLLOWAY, ASHLEY REF.PAYMENT FOR MAY TOURN 174-8222-574.41-50 132.00 JEFFERS, TAYLYN NICOLE SCOREKEEPER PAYMENT FOR M 174-8222-574.41-50 100.00 JONES, KIAH N SCOREKEEPER PAYMENT FOR M 174-8222-574.41-50 130.00 JONES, SKYLAR M SCOREKEEPER PAYMENT FOR M 174-8222-574.41-50 110.00 LOGAN. ADAM PAUL WERNER REFRAYMENT FOR MAY TOURN 174-8222-574.41-50 66.00 PARKER, PAUL RAMON REF.PAYMENT FOR MAY TOURN 174-8222-574.41-50 132.00 PIMENTEL, HENRY REF.PAYMENT FOR MAY TOURN 174-8222-574,41-50 264.00 PORTO, TONY REF.PAYMENT FOR MAY TOURN 174-8222-574.41-50 231.00 ❑WEST 4-14 A1C 3604570831558B 174-8222-574.42-10 0.11 4-14 A1C 3604571535571B 174-8222-574.42-10 0.17 4-14 AIC 3604570968343B 174-8222-574.42-10 0.23 04-14 A1C 3604576684085B 174-8222-574.42-10 0.71 04-16 A1C 206T359336570B 174-8222-574.42-10 2.78 04-14 NC 3604570411199B 174-8222-574.42-10 5.52 04-23 A1C 206T310184584B 174-8222-574.42-10 2.78 04-23 AIC 206T302306084B 174-8222-574.42-10 2.04 REID, ELISE M SCOREKEEPER PAYMENT FOR M 174-8222-574.41-50 120.00 SADDLER, CHARLES M REFEREE PAYMENT FOR MAYDA 174-8222-574.41-50 WOO THAYER, JEFFREY REF.PAYMENT FOR MAY TOURN 174-82.22-574.41-50 264.00 ULIN, BRADLEY V REF.PAYMENT FOR MAY TOURN 174-8222-574.41-50 198.00 WEEKES, BRIAN K REFEREE PAYMENT FOR MAY T 174-8222-574.41-50 132.00 Recreation Activities Special Events Division Total: $3,590.22 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8224-574.45-31 64.72 PORT ANGELES CITY TREASURER Program Supplies-Renjil 174-8224-574.31-01 22.75 Program Supplies-Mozingo 174-8224-574.31-01 14.16 Program Supplies-Renjil 174-8224-574.31-01 8.25 QWEST 4-14 PJC 3604570831558B 174-8224-574.42-10 0.11 4-14 A/C 3604571535571B 174-8224-574.42-10 0.17 4-14 A1C 36045709683438 174-8224-574.42-10 0.23 04-14 A1C 36045766940858 174-8224-574.42-10 0,71 F-24 Page 16 F� Date 5112/2010 ' City of Port Angeles City Council Expenditure Report From: 4/24/2010 To: 51712010 Vendor OW EST VERIZON WIRELESS Recreation Activities BILL'S PLUMBING & HEATING INC MATTHEWS BRONZE PA BANK OF NEW YORK -DEBT SVC WIRE Debt Service BANK OF NEW YORK -DEBT SVC WIRE Debt Service Description 04-16 A1C 206T359336570B 04-14 A1C 36045704111998 04-23 A1C 206T3101845848 04-23 A1C 206T302306084B 04-22 alc 571136182-00005 YouthlFamily Programs Recreation Activities Account Number 174-8224-574.42-10 174-8224-574.42-10 174-8224-574.42-10 174-8224-574.42-10 174-8224-574.42-10 Division Total: Department Total: Recreational Activities Fund Total: SANIKAN RAYONIER SITE APR 186-0000239.91-00 BRONZE WFT PLAQUE FOR PFE 186-0000-239.91-00 BRONZE PLAQUE FOR POLLOCK 186-0000-239.91-00 Division Total: Capital Projects -Pub Wks Department Total: Waterfront Trail Debt Service Pmt -EFT 2001 GO Bond -Refunding Debt Service 2001 GO Refunding Bonds Debt Service Pmt -EFT 2005 GO Bond Refunding Debt Service 2005 GO Refunding Bonds CLALLAM CNTY AUDITOR FILING FEE HAMMOND COLLIER WADE LIVINGSTON, LANDSLIDE REPAIRS PERTEET, INC FEMA PROJECTS FEMA PROJECTS FEMA PROJECTS FEMA PROJECTS FEMA PROJECTS Capital Projects -Pub Wks GF -Street Projects BUILDERS EXCHANGE OF WA INC PROJECT ADS Capital Projects -Pub Wks ST Sidewalk Improvement Capital Projects -Pub Wks CLALLAM CNTY TREASURER 0 Capital Projects-Attny Capital Improvement Weed CntrllStmwater Weer! CntrllStmwater Weed CntrllStmwater Weed CntrllStmwater Weed CntrllStmwater Property Management Capital projects Attny Fund Total. 211-2419-592.81-10 Division Total: Department Total: Fund Total: 212-2489-592.81-10 Division Total.- Department otal:Department Total: Fund Total: 310-7930-595.65-10 310-7930-595.41-50 310-7930-595.41-50 310-7930-595.41-50 310-7930-595.41-50 310-7930-595.41-50 310-7930-595.41-50 Division Total. 310-7961-595.65-10 Division Total: Department Total. Fund Total: 314-3920-518.49-50 314-3920-518,49-50 314-3920-518.49-50 314-3920-518.49-50 314-3920-518.49-50 Division Total: Department Total: Invoice Amount 2.78 5.52 2.78 2.04 26.52 $150.74 $7,280.13 $7,930.1.3 85.00 115.04 114.52 $314.56 $314.56 $314.56 17,700.00 $17,700.00 $17,700.00 $17,700.00 29,800.00 $29,800.00 $29,800.00 $29,800.00 62.00 4,843.40 18,027.93 3,415.43 5,637.98 8,934.59 6,1 X62.50 $47,083.83 102.75 $102.75 $47,186.58 $47,186.58 16,848.94 232.23 185.27 722.15 193.72 $18,182.31 $18,182.31 F-25 Page 17 Date: 5112/2010 City of Port Angeles City Council Expenditure Report QWEST From: 412412010 To: 51712010 0.34 Vendor Description Account Number invoice Amount 4-14 AIC 3604570968343B 401-7111-533.42-10 Property Management Fund Fund Total: $18,182.31 401-7111-533.42-10 CLALLAM COUNTY PUD REFUND DUP PMT INV #125190 441-0000-213.10-90 252.07 8.35 CEDICONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 294.33 04-23 A1C 206T310184584B ELECTRICAL CABLES & WIRES 401-0000-141.40-00 1,182.43 04-23 A1C 206T302306084B 401-7111-533.42-10 ELECTRICAL CABLES & WIRES 401-0000-141.40-00 1,138.20 Division Total. $43.06 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 98.42 4616.52 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 791.75 QWEST 4-14 A1C 36045708315588 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 869.10 4-14 A1C 36045715355718 401-7120-533.42-10 ELECTRICAL CABLES & WIRES 401-0000-141.40-00 2,821.43 401-7120-533.42-10 0.69 ELECTRICAL CABLES & WIRES 401-0000-141.40-00 3,089.40 2.13 BELIEVER'S RESOURCE CENTER FINAL BILL REFUND 401-0000-122.10-99 127.49 CONRAD, PETER M FINAL BILL REFUND 401-0000-122.90-99 41.33 04-23 A1C 206T310184584B CUSSEN, RUAIRI P FINAL BILL REFUND 401-0000-122.10-99 190.11 LAIDIG, ORION V FINAL BILL REFUND 401-0000-122.10-99 54.01 MARSHALL, DONALD R OVERPAYMENT -1812 W 5TH ST 401-0000-122.10-99 79.68 SELLERS, JOSEPH VV FINAL BILL REFUND 401-0000-122.10-99 44.64 STRINGER, EVELYN FINAL BILL REFUND 401-0000-122.10-99 317.54 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -81.53 PUD #1 OF CLALLAM COUNTY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 401-0000-141.40-00 1,360.84 1,575.62 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 129.54 ELECTRICAL CABLES & WIRES 401-0000-141.40-00 2,736.83 Division Total: $17,113.23 Department Total: $17,113.23 QWEST 4-14 AIC 36045708315588 401-7111-533.42-10 0.34 4-14 A1C 3604571535571B 401-7111-533.42-10 0.52 4-14 AIC 3604570968343B 401-7111-533.42-10 0.69 04-14 A1C 3604576684085B 401-7111-533.42-10 2.13 04-16 A1C 206T359336570B 401-7111-533.42-10 8.35 04-14 A1C 36045704111998 401-7111-533.42-10 16.56 04-23 A1C 206T310184584B 401-7111-533.42-10 8.35 04-23 A1C 206T302306084B 401-7111-533.42-10 6.12 Public Works -Electric Engineering -Electric Division Total. $43.06 ADVANCED TRAVEL Energy NW BOD -Dunbar 401-7120-533.43-10 4616.52 PUD #i OF CLALLAM COUNTY Wheeling Chgs 401-7926-533.33-50 8,473.95 QWEST 4-14 A1C 36045708315588 401-7120-533.42-10 4.34 4-14 A1C 36045715355718 401-7120-533.42-10 0.52 4-14 AIC 3604570968343B 401-7120-533.42-10 0.69 04-14 AIC 3604576684085B 401-7120-533.42-10 2.13 04-16 NC 206T359336570B 401-7120-533.42-10 8.35 04-14 AIC 36045704111998 401-7120-533.42-10 16.56 04-23 A1C 206T310184584B 401-7120-533.42-10 8.35 F-26 Page 18 n Date: 5112/2010 City of Port Angeles i& City Council Expenditure Report e From: 412412010 To: 51712010 Vendor Description Account Number Invoice Amount QWEST 04-23 A/C 20ST302306084B 401-7120-533.42-10 6.12 Public Works -Electric Power Systems Division Total: $8,983.53 ADVANCED TRAVEL E&O Conf-Hairell 401-718€}-533.43-10 251.71 ANGELES MILLWORK & LUMBER CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 20.51 APPLIED INDUSTRIAL TECHNOLOGY MARKERS, PLAQUES,SIGNS 401-7180-533.35-01 234.69 BEST ACCESS SYSTEMS METALS.BARS,PLATES, RODS 401-7180-533.34-02 2,355,87 CEDICONSOLIDATED ELEC DIST INC ELECTRICAL CABLES & WIRES 401-7180-533.34-02 1,614.18 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 207.05 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 62.60 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 124.45 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 75.49 CRASH SUPPLY ING FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 629.83 CLOTHING & APPAREL 401-7180-533.31-01 196.29 CUMMINS NORTHWEST INC EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 632.62 GRAINGER ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 231.46 GREAT AMERICA LEASING CORP APRIL COPIER LEASE 401-7180-533.45-31 186.66 HANSEN SUPPLY COMPANY ING SIGNS, SIGN MATERIAL 401-7180-533.31-01 77.70 HARDWARE,AND ALLIED ITEMS 401-7180-533.31-01 220.93 HARTNAGEL BUILDING SUPPLY INC Lumber return 401-7180-533.34-02 -31.28 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 86.72 LINCOLN INDUSTRIAL CORP HUMAN SERVICES 401-7180-533.48-10 566.39 MASON COUNTY PUD #3 HUMAN SERVICES 401-7180-533.41-50 2,218.46 MCCAIN, INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,178.85 MORNINGSIDE BUILDING MAINT&REPAIR SER 401-7180-533.41-50 254.42 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 64.42 LAUNDRYIDRY CLEANING SERV 401-7180-533.41-50 64.42 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 64.42 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 45.52 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,052.03 PORT ANGELES POWER EQUIPMENT ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 45.60 PORT OF PORT ANGELES Lease Fees 401-7180-533.45-30 4,100.00 PUD #1 OF GLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 14.52 MISC PROFESSIONAL SERVICE 401-7180-533.41-50 122,57 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 435.15 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 145.56 QUILL CORPORATION OFFICE SUPPLY,INKS,LEADS 401-7180-533.31-01 97.50 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 55.02 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 49.62 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 78,44 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 58.49 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 21.68 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 98.32 F -27 Page 19 Date 5/1212010 City of Port Angeles City Council. Expenditure Report ••���- From:41241207D To: 51712090 Vendor Description Account Number Invoice Amount QWEST 04-16 a/c 206T326157000B 401-7180-533.42-10 54.54 04-16 a/c 20GT323881998B 401-7180-533.42-10 54.54 04-16 a/c206T323879996B 401-7180-533.42-10 54.54 AMSAN OLYMPIC SUPPLY 04-16 a/c 206T322760994B 401-7180-533.42-10 54.54 ANDERSON & SONS GRAVEL 04-14 a/c 3604574717777B 401-7180-533.42-10 40.86 BANK OF NEW YORK -DEBT SVC WIRE 4-14 A1C 36045708315588 401-7180-533.42-10 2.74 4-14 A1C 3604571535571B 401-7180-533.42-10 4.13 CLALLAM CNTY DEPT OF HEALTH 4-14 A1C 3604570968343B 401-7180-533.42-10 5.49 CUMMINS NORTHWEST INC 04-14 AIC 3604576684085B 401-7180-533.42-10 17.00 04-16 A1C 206T359336570B 401-7180-533.42-10 66.78 04-14 A1C 36045704111998 401-7180-533.42-10 132.53 04-23 A1C 206T310184584B 401-7180-533.42-10 66.78 04-23 A1C 206T302306084B 401-7180-533.42-10 48.94 SECURITY SERVICE NW, INC COMM UNICATIONSIMEDIA SERV 401-7180-533.41-50 600.00 SNAP-ON TOOLS- CHUGGER DEANE EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 1,582.96 SUNSET DO -IT BEST HARDWARE FIRST AID & SAFETY EQUIP. 401-7180-533.31-01 9.54 FUEL,t3IL,GREASE, & LUBES 401-7180-533.34-02 23.67 PAINTS, COATI NGS,WALLPAPER 401-7180-533,34-02 18.1E PAINTS, COATINGS,WALLPAPER 401-7180-533.34-02 4.67 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 57.82 AUTO & TRUCK MAINT. ITEMS 401-7180-533.35-01 266.65 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 46.82 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 32.18 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 7.52 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 15.62 VERIZON WIRELESS 03-22 a/c 571136182-00402 401-7180-533.42-10 110.37 03-28 a/c 571138138-00003 401-7180-533.42-10 63.83 WASHINGTON FIRE & SAFETY EQUIP EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 54.20 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 121.79 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 2,368,00 Public Works -Electric Electric Operations Division Total: $23,996.09 Public Works -Electric Department Total. $33,022.68 • Page 20 Electric Utility Fuad fund Total: $50,135.91 THURMAN SUPPLY PIPE FITTINGS 402-0000-141.40-00 30,03 Division Total: $30.03 Department Total: $30.03 AMSAN OLYMPIC SUPPLY JANITORIAL SUPPLIES 402-7380-534.31-01 145.17 ANDERSON & SONS GRAVEL ROADIHWY MAT NONASPHALTIC 402-7380-534.31-20 596.20 BANK OF NEW YORK -DEBT SVC WIRE Dent Service Pmt -EFT 402-7380-592.81-10 28,780.00 Debt Service Pmt -EFT 402-7380-592.81-10 53,971.01 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 402-7380-534.41-50 23.00 CUMMINS NORTHWEST INC EQUIP MAINT & REPAIR SERV 402-7380-534.48-10 592.34 F - 28 Page 20 ' Date- 511 2120 1 0 City of Port Angeles City Council Expenditure Report From: 412412010 To: 517/2090 Vendor Description Account Number Invoice Amount CUMMINS NORTHWEST INC EQUIP MAINT & REPAIR SERV 402-7380-534.48-10 824.49 HACH COMPANY CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-01 815.33 HARTNAGEL BUILDING SUPPLY INC BRUSHES (NOT CLASSIFIED) 402-7380-534.31-20 5.79 FASTENERS, FASTENING DEVS 442-7380-534.31-20 22.46 Douglas Duncan MILEAGE-PAWTP 402-7380-534.31-01 108.00 NORTHPOINT CONSULTING INC PAWTP FIREWALL CONFG REMO 402-7380-534.41-50 270.00 PORT ANGELES CITY TREASURER SQI Server Manual -MP 402-7384-534.31-01 43.43 PUD #1 OF CLALLAM COUNTY Crown Z Water Rd 402-7380-534.47-10 17.30 ❑WEST 04-10 a/c 36OZ100240955B 402-7380-534.42-10 415.71 4-14 A1C 3604570831558B 402-7380-534.42-10 4.69 4-14 A1C 3604571535571B 402-7380-534.42-10 1.03 4-14 A1C 3604570968343B 402-7380-534.42-10 1.37 04-14 A1C 36045766840858 402-7380-534.42-10 4.25 04-16 A1C 206T359336570B 402-7380-534.42-10 16.69 04-14 A1C 3604570411199B 402-7380-534.42-10 33.13 04-23 AIC 206T310184584B 402-7380-534.42-10 16.69 04-23 AIC 206T302306084B 402-7380-534.42-10 12.24 04-23 a/c 206T411255315B 402-7380-534.42-10 64.59 RADIOSHACK 04-14 alc 3604571270975B ELECTRICAL EQUIP & SUPPLY 402-7380-534.42-10 402-7380-534.31-20 146.12 91.00 SUNSET DO -IT BEST HARDWARE JANITORIAL SUPPLIES 402-7380-534.31-20 7.09 HOSES, ALL KINDS 402-7380-534.31-20 64.09 THURMAN SUPPLY PIPE FITTINGS 402-7380-534.31-20 14.94 PIPE AND TUBING 402-7380-534.31-20 9.58 TWISS ANALYTICAL LABORATORIES TESTING&CALIBRATION SERVI 402-7380-534.41-50 22.50 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 WA STATE DEPARTMENT OF HEALTH WATER PLAN REVIEW 402-7380-534.41-50 5,484.00 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 402-7380-534.45-31 74.13 Public Works -Water Water ✓Division Total: $92,909.36 Public Works -Water Department Total. $92,909.36 Water Fund Fund Total: $92,939.39 SIMMCO, LLC EQUIP MAINT & REPAIR SERV 443-0000-237.00-00 -217.40 Division Total. -$217.40 Department Total: $217.40 AMSAN OLYMPIC SUPPLY PAPER & PLASTIC-DISPOSABL 403-7480-535.31-01 132.26 ANGELES MILLWORK & LUMBER CO LUMBER& RELATED PRODUCTS 403-7480-535.31-20 15.60 BACKFLOW APPARATUS & VALVE CO PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 41.37 SHIPPING AND HANDLING 403-7480-535.42-10 15.84 BANK OF NEW YORK -DEBT SVC WIRE Debt Service Pmt -EFT 403-7480-592.81-10 115,120.00 Debt Service Pmt -EFT 403-7480-592,81-10 26,582.74 BAXTER AUTO PARTS #15 BELTS AND BELTING 403-7480-535.31-20 833.97 BLAKE SAND & GRAVEL INC ROADIHWY MAT NONASPHALTIC 403-7480-535.31-20 181.57 F -29 Page 21 ti a cr Date: 5/12/2010 City of Fort Angeles may City Council Expenditure Report From: 4/2412010 To: 51712010 Vendor description Account Number Invoice Amount BLAKE SAND & GRAVEL INC ROAD/HWY MAT NONASPHALTIC 403-7480-535.31-20 181.57 CLINICARE OF PORT ANGELES INC DOT PHYSICAL - M WILLIAMS 403-7480-535.49-90 75.00 CUMMINS NORTHWEST INC EQUIP MAINT & REPAIR SERV 403-7480-535.48-10 556.69 BAILEY SIGNS & GRAPHICS EQUIP MAINT & REPAIR SERV 403-7480-535.48-10 805.94 MCMASTER-CARR SUPPLY CO EQUIP MAINT & REPA€R SERV 403-7480-535.48-10 819.24 MORNINGSIDE OLYMPIC STATIONERS INC EQUIP MAINT & REPAIR SERV 403-7480-535.48-10 616.68 QWEST EQUIP MAINT & REPAIR SERV 403-7480-535.48-10 574.11 DIGITAL IMAGING SOLUTIONS INC APRIL COPY COSTS 443-7480-535.31-01 41.51 ENVIRONMENTAL EQUIP & SUPPLY CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 27.20 SHIPPING AND HANDLING 403-7480-535.42-10 18.35 HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 134.04 KAMAN INDUSTRIAL TECHNOLOGIES FASTENERS, FASTENING DEVS 403-7480-535-31-20 1,912.93 SHIPPING AND HANDLING 403-7480-535.31-20 83.64 PORT ANGELES CITY TREASURER Postage -Young 403-7480-535.42-10 23.10 QWEST 04-16 alc 206T325585090B 403-7480-535.42-10 54.40 04-16 a/c 206T329544912B 403-7480-535.42-10 54.40 04-14 a/c 3604574859247B 403-7480-535.42-10 79.45 04-14 a/c 3604576315689B 403-7480-535.42-10 79.56 4-14 NC 3604570831558B 403-7480-535.42-10 0.90 4-14 A/C 3604571535571 B 403-7480-535.42-10 1.38 4-14 A1C 3604570968343B 403-7480-535.42-10 1.83 04-14 A1C 3604576684085B 403-7480-535.42-10 5.67 04-16 A1C 206T359336570B 403-7480-535.42-10 22.26 04-14 A1C 360457041 1 1 99B 403-7484-535.42-10 44.17 04-23 A1C 206T310184584B 403-7480-535.42-10 22.26 04-23 A/C 206T302306084B 403-7480-535.42-10 16.31 SIMMCO, LLC EQUIP MAINT & REPAIR SERV 403-7480-535.48-10 2,805.40 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 71.26 CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 26.28 CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 55.46 XEROX CORPORATION RENTALILEASE EQUIPMENT 403-7480-535.45-31 74.13 Public Warks-WWIStormw Wastewater Division Total: $152,008.47 Public Warks-WW1Stormwtr Department Total: $152,088.47 • Page 22 Wastewater Fund Fund Total: $151,791.07 MCMASTER-CARR SUPPLY CO HARDWARE,AND ALLIED ITEMS 404-0000-237.00-00 -23.43 Division Total: -$23.43 Department Total: -$23.43 BAILEY SIGNS & GRAPHICS SIGNS, SIGN MATERIAL 404-7580-537.44-10 130.08 MCMASTER-CARR SUPPLY CO HARDWARE,AND ALLIED ITEMS 404-7580-537.31-01 302,29 MORNINGSIDE OLYMPIC STATIONERS INC BUILDING MAINT&REPAIR SER COMPUTER ACCESSORIES&SUPF404-7580-537.31-01 404-7580-537.41-50 84.82 48.15 QWEST 4-14 A/C 3604570831558B 404-7580-537.42-10 0.46 F : 30 Page 22 Page 23 Date: 5/12/2010 City of Fort Angeles City Council Expenditure Report From. 412412010 To: 5/7/2010 Vendor Description Account Number Invoice Amount OWEST 4-14 A1C 3604571535571 B 404-7580-537.42-10 0.69 4-14 A1C 3604570968343B 404-7580-537.42-10 0.91 04-14 A1C 3604576684085B 404-7580-537.42-10 2.84 04-16 A1C 206T359336570B 404-7580-537.42-10 11.19 04-14 A1C 3604570411199B 404-7580-537.42-10 22.09 04-23 A1C 20673101845848 404-7580-537.42-10 11.19 04-23 A1C 206T302306084B 404-7580-537.42-10 8.16 STROMSKI REPAIR & WELDING I-IARDWARE,AND ALLIED ITEMS 404-7580-537.35-01 634.14 Public Works -Solid Waste Solid Waste -Collections Division Total: $1,257.01 Public Warks -Solid Waste Department Total: $1,257.01 Solid Waste -Collections Fund Total: $1,233.58 MIDWEST LABORATORIES INC TESTING&CALIBRATION SERVI 405-0000-237.00-00 -26.46 Division Total: -$28.46 Department Total: -$26.46 CLALLAM CNTY ROAD DEPT BLDG CONSTRUC. SERVICES- 405-7538-537.49-90 3,864.38 MIDWEST LABORATORIES INC TESTING&CALIBRATION SERVI 405-7538-537.41-50 341.47 PEN PRINT INC PUBLICATION/AUDIOVISUAL 405-7538-537.44-10 16.26 PORT ANGELES CITY TREASURER Ferry Ticket-Freilich 405-7538-537.41-50 5.30 Cleaning-Event-Freilich 405-7538-537.44-10 9.21 OWEST 4-14 A1C 3604570831558B 405-7538-537.42-10 0.46 4-14 A1C 3604571535571 B 405-7538-537.42-10 0.69 4-14 A1C 36045709683438 405-7538-537.42-10 0.91 04-14 A1C 3604576684085B 405-7538-537.42-10 2.84 04-16 A1C 206T359336570B 405-7538-537.42-10 11.13 04-14 A1C 3604570411199B 405-7538-537.42-10 22.09 04-23 A1C 206T310184584B 405-7538-537.42-10 91.13 04-23 A1C 206T302306084B 405-7538-537.42-10 8.16 RADIO] PACIFIC INC (KONP) COMMUNICATIONSWEDIA SERV 405-7538-537.44-10 552.00 SUNSET DO -IT BEST HARDWARE FASTENERS, FASTENING REVS 405-7538-537.31-01 1.21 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 405-7538-537.45-31 74,13 Public Warks -Solid Waste SW- Transfer Station Division Total: $4,921.37 Public Works -Solid Waste Department Total: $4,921.37 Solid Waste-LFITrf Stn Fund Total.: $4,894.91 FIERO MARINE LIFE CENTER PUBLIC OUTREACH 406-7412-538.43-10 3,933.63 PORT ANGELES CITY TREASURER Refreshments-Partch 406-7412-538.31-01 35.51 QWEST 4-14 A1C 36045708315588 406-7412-538.42-10 0.22 4-14 A1C 3604571535571B 406-7412-538.42-10 0.34 4-14 A1C 36045709683438 406-7412-538.42-10 0.46 04-14 A1C 3604576684085B 406-7412-538.42-10 1.42 04-16 A1C 206T359336570B 406-7412-538.42-10 5.56 04-14 A1C 36045704111998 406-7412-538.42-10 11.04 04-23 A1C 206T310184584B 406-7412-538.42-10 5.56 F-31 Page 23 K' � Date: 51'!2!2010 City of Fort Angeles City Council Expenditure Report From: 412412010 To: 5/7/2010 Vendor OW EST VERIZON WIRELESS ZENOVIC & ASSOCIATES Public Warks-WWIStormw Description 04-23 A1C 206T302306084B 04-22 a/c 571136182-00001 STORMWATER MONITORING STORMWATER MONITORING Stormwater Public Works-WWIStormwtr 5tormwater Fund PROGRESSIVE MEDICAL INTERNATIONAISUPPLIES CLALLAM GNTY EMS Medic I Advisory Earl Noonan CPR CLASS 4120/10 PROGRESSIVE MEDICAL INTERNATIONAISUPPLIES OWEST 4-14 AIC 36045708315588 4-14 A1C 3604571535571B 4-14 A1C 3604570968343B 04-14 A1C 36045766840858 04-16 A1C 206T359336570B 04-14 A1C 36045704111998 04-23 A1C 206T310184584B 04-23 A1C 206T302306084B VERiZON WIRELESS 04-15 alp 264395724-00001 Fire Department Medic l Fire Department Medic i Utility C & F INSULATION CLALLAM CNTY AUDITOR COZI HOMES CONSTRUCTION, INC DAVE'S HEATING & COOLING SVC Norman Antlock OLYMPIC ELECTRIC CO INC PEN PRINT INC THOMAS BUILDING CENTER Public Works -Electric CITY ELECTRIC, INC D3A LAUREL BLACK DESIGN CITY REBATE FILING FEES CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE ELECTRICAL SURVEY CITY REBATE Conservation Public Works -Electric Conservation Release Retainage COMMUNICAATIONS PLAN Account Number 406-7412-538.42-10 406-7412-538.42-10 406-7412-538.41-50 406-7412-538.41-50 Division Total: Department Total: Fund Total. 409-0000-237.00-00 Division Total: Department Total: 409-6025-526.41-50 409-6025-526.31-08 409-6025-594.64-10 409-6025-526.42-10 409-6025-526.42-10 409-6025-526.42-10 409-6025-526.42-10 409-6025-526.42-10 409-6025-526.42-10 449-6025-526.42-10 409-6025-526.42-10 409-6025-526.42-10 Division Total: Department Total: Fund Total: 421-7121-533.49-86 421-7121-368.00-00 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.42-10 421-7121-533.49-86 Division Total: Department Total.: Fund Total: 451-0000-223.40-00 Division Total: Department Total: 451-7188-594.41-50 Invoice Amount. 4.08 38.14 1,060.00 400.00 $5,495.96 $5,495.96 $5,495.96 -818.58 -$818.58 $818.58 600.04 50.00 10,563.58 1.37 2.06 2.74 8.51 33.39 66.27 33.39 24.47 85.13 $11,470.91 $11,470.91 $10,652.33 991.76 248.00 1,410.96 916.68 915.00 1,976.94 51,348.00 43.36 894.00 $58,744.70 $58,744.70 $58,744.70 2,611.62 $2,611.62 $2,611.62 825.00 F-32 Page 2.4 is [ti.'fFFR7 . Date: 511212010 City of Port Angeles -�- City Council Expenditure Report From: 4/24/2010 To: 51712010 Vendor Description Account Number Invoice Amount Public Works -Electric Electric Projects Division Total: $825.00 Public Works -Electric Department Total: $825.00 Electric Utility C1P Fund Total: $3,436.62 FOSTER PEPPER PLLC ELWHA DAM MITIGATION 452-7388-594.41-50 2,048.00 Public Works -Water Water Projects Division Total: $2,048.00 Public Works -Water Department Total: $2,048.00 Water Utility C1P Fund Total: $2,048.00 HORIZON EXCAVATING INC TEST PITS 453-7488-594.65-10 1,720.51 LARRY'S EXCAVATION EXCAVATE POTHOLE 453-7488-594.65-10 487,80 LINCOLN STREET STATION TEST COUPONS 453-7488-594.65-10 51.37 MORRISON EXCAVATING INC PAVEMENT REPAIR 453-7488-594.65-10 1,647.68 Public Warks-WW/stormn Wastewater Projects Division Total: $3,907.36 Public Works-WWlstormwtr Department Total: $3,907.36 WasteWater Utility C1P Fund Total: $3,907.36 AIRPRO EQUIPMENT, INC AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 82.22 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 17.66 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 63.53 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 94.16 NAPA AUTO PARTS AUTO SHOP EQUIPMENT & SUP 501-0000-141.40-00 38.35 AUTO SHOP EQUIPMENT & SUP 501-0000-141.40-00 76.70 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 5.70 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 22.77 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 22.16 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 42.49 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 77.79 AUTO & TRUCK MAINT. ITEMS 501-0000-141,40-00 5.33 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 74.86 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 26.31 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 7,295.88 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 3,865.61 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 6,933.36 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 3,013.82 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 29A5 PORT ANGELES TIRE FACTORY AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,115.70 RITTENHOUSE AUTO BODIES & ACCESSORIES 501-4000-237.00-00 -20.04 SAH LBERG EQUIPMENT CC INC, JF ROADIHGWY HEAVY EQUIPMENT 501-0000-141.40-00 941.50 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 190.91 SIRENNET.COM AUTO & TRUCK ACCESSORIES 501-0000-237.00-00 -22.25 Division Total: $23,993.67 Department Total: $23,993.67 ANGELES MACHINE WORKS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 12.66 F-33 Page 25 Date: 5/12/2010 City of Port Angeles City Council Expenditure Report "Z7 ' From: 412412010 To: 51712070 0 Vendor Description Account Number Invoice Amount ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.34-02 28.23 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 32.51 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 29.22 CUMMINS NORTHWEST INC AUTO SHOP EQUIPMENT & SUP 501-7630-548.48-02 107.23 EVERGREEN TOWING EXTERNAL LABOR SERVICES 501-7630-548.48-10 67.75 EXTERNAL LABOR SERVICES 501-7630-548.48-10 72.63 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 320.58 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS . 501-7630-548.34-02 174.01 EXTERNAL LABOR SERVICES 501-7630-548.48-10 233.87 EXTERNAL LABOR SERVICES 501-7630-548.48-10 101.84 EXTERNAL LABOR SERVICES 501-7630-548.48-10 429.49 EXTERNAL LABOR SERVICES 501-7630-548.48-10 154.70 LINCOLN INDUSTRIAL CORP AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 273.47 MATCO TOOLS AUTO SHOP EQUIPMENT &'SUP 501-7630-548.35-01 79.96 MORNINGSIDE BUILDING MAINT&REPAIR SER 501-7630-548.41-50 117.43 MOTOR TRUCKS INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 27.49 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 8.63 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 42.47 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -563.41 BELTS AND BELTING 501-7630-548.34-02 -13.25 AUTO SHOP EQUIPMENT & SUP 501-7630-548.34-02 5.72 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 26.50 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 83.08 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 41.85 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 69.31 AUTO & TRUCK MAINT, ITEMS 501-7630-548.34-02 2,388.47 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 172.36 O'REILLYAUTO PARTS PAPER & PLASTIC-DISPOSABL 501-7630-548.31-01 12.94 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 7.30 PAPEMATERIAL HANDLING AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 797.70 PORT ANGELES TIRE FACTORY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 15.07 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.37 AUTO & TRUCK MAINT. ITEMS 501-7630-548,34-02 64.93 EXTERNAL LABOR SERVICES 501-7630-548.48-10 50.33 EXTERNAL LABOR SERVICES 501-7630-548.48-10 63.05 EXTERNAL LABOR SERVICES 501-7630-548.48-10 28-08 EXTERNAL LABOR SERVICES 501-7630-548.48-10 14.04 EXTERNAL LABOR SERVICES 501-7630-548.48-10 115.12 EXTERNAL LABOR SERVICES 501-7630-548.48-10 118.71 EXTERNAL LABOR SERVICES 501-7630-548.48-10 119.42 EXTERNAL LABOR SERVICES 501-7630-548.48-10 11.87 EXTERNAL LABOR SERVICES 501-7630-548.48-10 168.21 F-34 Page 26 City of Pori Angeles City Council Expenditure Report 0 :.: From: 412412010 Ira: 51762070 Vendor PORT ANGELES TIRE FACTORY OWEST RICHMOND 2 -WAY RADIO RITTENHOUSE RUDDELL AUTO MALL SAHLBERG EQUIPMENT CO INC, IF SANDERSON SAFETY SUPPLY CO SIRENNET.COM SOLID WASTE SYSTEMS, INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC WESTERN SYSTEMS & FABRICATION XEROX CORPORATION Public Works -Equip Svcs Description EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES 4-14 A1C 36045708315586 4-14 A1C 3604571535571B 4-14 A1C 36045709683436 04-14 A1C 36045766840858 04-16 A1C 206T359336570B 04-14 A1C 36045704111996 04-23 A1C 206T310184584B 04-23 A1C 206T302306084B EXTERNAL LABOR SERVICES AUTO BODIES & ACCESSORIES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK ACCESSORIES AUTO & TRUCK MAINT. ITEMS EQUIP MAINT & REPAIR SERV FIRST AID & SAFETY EQUIP. AUTO & TRUCK ACCESSORIES AUTO BODIES & ACCESSORIES AUTO BODIES & ACCESSORIES AUTO BODIES & ACCESSORIES AUTO BODIES & ACCESSORIES AUTO BODIES & ACCESSORIES AUTO BODIES & ACCESSORIES AUTO BODIES & ACCESSORIES AUTO & TRUCK MAINT. ITEMS RENTAL/LEASE EQUIPMENT RENTALILEASE EQUIPMENT HARDWARE,AND ALLIED ITEMS JANITORIAL SUPPLIES AUTO & TRUCK MAINT. ITEMS RENTAL/LEASE EQUIPMENT Equipment Services Public Works -Equip Svcs Account Number 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.48-10 501-7630-548.42-10 501-7630-548.42-10 501-7630-548.42-10 50 1-7630-548.42-10 501-7630-548.42-10 501-7630-548.42-10 501-7630-548.42-10 501-7630-548.42-10 501-7634-548.48-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-42 501-7630-548.34-02 501-7530-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.31-01 501-7630-,548-34-02 501-7630-548.34-02 501-7630-548.45-31 Division Total: Department Total: Date: 5/12/2010 Invoice Amount 54.15 46.16 18.43 157.13 334.51 352.34 91.42 0.79 1.20 1.60 4.96 19.48 38,65 19.48 14.28 227.53 258.62 229.46 913.84 65.37 -305.12 -701.68 3,710.34 58.70 287.10 -707.21 141.32 160.57 -141.32 -150.49 3,434.16 258.85 12.08 35.23 26.33 28.55 3.19 1,354.96 74.13 $16,546.03 $16,546-03 Equipment Services Fund Total: $40,539.70 F-35 Page 27 Date: 5/12/2010 City of Port Angeles City Council Expenditure Report From: 412412010 To: 517/2090 0 Vendor Description Account Number Invoice Amount NORTHPOI NT CONSU LTI NG INC SWITCH CONFIG VOIP NTP 502-2081-518.41-50 90.00 OLYMPIC PRINTERS INC BUS. CARDSISTRAIT&CREASEY 502-2081-518.31-01 104.06 OLYMPIC STATIONERS INC OFFICE SUPPLIES 502-2081-518.31-01 51.52 PORT ANGELES CITY TREASURER BatterieslWipes-Matthews 502-2081-518.31-01 22.74 [WEST 4-14 AIC 3604570831558B 502-2081-518.42-10 1.03 4-14 A1C 3604571535571B 502-2081-518.42-10 1.55 4-14 A1C 3604570968343B 502-2481-518.42-10 2.06 04-14 AIC 36045766840858 502-2081-518.42-10 6.38 04-16 A1C 206T359336570B 502-2081-518.42-10 25.04 04-14 A1C 36045704111998 502-2081-518.42-10 49.69 04-23 A1C 206T310184584B 502-2081-518.42-10 25.04 04-23 A1C 206T302306084B 502-2081-518.42-10 18.35 Finance Department Information Technologies Division Total: $397.46 Finance Department Department Total: $397.46 Information Technology Fund Total: '$397.46 AWC EMPLOYEE BENEFITS TRUST Med/DenNis Premiums 503-1631-517.46-30 214,003.61 LT Disability 503-1631-517.46-31 4,766.80 Life Insurance 503-1631-517.46-32 1,899.84 L1 Med/Vis Premiums Disability Board -April 503-1631-517.46-34 503-1631-517.46-35 8,836.33 1,204.50 CAMPORINI, RICHARD Reimb Medicare -April 503-1631-517.46-35 96.50 CLELAND, MICHAEL A Reimb Medicare -April 503-1631-517.46-35 96.50 Disability Board -April 503-1631-517.46-35 45.00 GLENN, LARRY Reimb Medicare -April 503-1631-517.46-35 96.50 GOODRICH, RUTH L Reimb Medicare -April 503-1631-517.46-35 571.50 Disability Board -April 503-1631-517.46-35 76.80 GROOMS, MICHAEL Reimb Medicare -April 503-1631-517.46-35 96.50 Disability Board -April 503-1631-517.46-35 1,225.60 JOHNSON, DONALD G Reimb Medicare -April 503-1631-517.46-35 96.50 JOHNSON, HARRY Reimb Medicare -April 503-1631-517.46-35 96.50 Disability Board -April 503-1631-517.46-35 11.66 JORISSEN, ROBERT R Reimb Medicare -April 503-1631-517.46-35 96.50 Disability Board -April 503-1631-517.46-35 924.72 .IND, DARWIN PETER Reimb Medicare -April 503-1631-517.46-35 96.50 LINDLEY, JAMES K Reimb Medicare -April 503-1631-517.46-35 96.50 Disability Board -April 503-1631-517.46-35 25.80 LOUCKS. JASPER 'Reimb Medicare -April 503-1631-517.46-35 207.00 Disability Baard-April 503-1631-517.46-35 280.00 MIESEL JR, PHILIP C Reimb Medicare -April 503-1631-517.46-35 92.40 NW ADMIN TRANSFER ACCT SINSN T 503-1631-517.46-33 58,477.65 RETIREES 503-1631-517.46-34 10,297.50 Disability Sward -April 503-16131-517.46-35 141.68 F-36 Page 28 Date: 5/12/2010 City of Port Angeles City Council Expenditure Report From: 412412010 To: 5/7/2010 Vendor Description Account Number Invoice Amount THOMPSON. BRUCE Reimb Medicare -April 503-1631-517.46-35 96.50 Disability Board -April 503-1631-517.46-35 42.48 Disability Board -April 503-1631-517.46-35 100.77 WARD, DENNIS H Reimb Medicare -April 503-1631-517.46-35 96.50 Self Insurance Other Insurance Programs Division Total: $304,293.14 Self Insurance Department Total: $304,293.14 Self-insurance Fund Fund Total: $304,293.14 AWC EMPLOYEE BENEFITS TRUST Retiree Premiums 602-6221-517.46-35 5,037.06 BRAUN, GARY Reimb Medicare -April 602-6221-517.46-35 96.50 CAMPBELL, MALCOLM D Reimb Medicare -April 602-6221-517.46-35 96.50 Disability Board -April 602-6221-517.46-35 4,674.98 DOYLE, .FERRY L Reimb Medicare -April 602-6221-517.46-35 96.50 RYAN, ED Reimb Medicare -April 602-6221-517.46-35 96.50 Fireman's Pension Fireman's Pension Division Total: $10,098.04 Fireman's Pension Department Total: $10,098.04 Firemen's Pension Fund Total: $10,098.04 PA DOWNTOWN ASSN APRIL DECAL SALES 650-0000-231.91-00 393.07 APRIL 2010 PSIA RECEIPTS 650-0000-231.92-00 6,488.65 APRIL 2010 DUPAR/AM BULATO 650-0000-231.93-00 2,105.99 Division Total: $8,987.71 Department Total: $8,987.71 Off Street Parking Fund Fund Total: $8,987.71 CLALLAM CNTY TREASURER Weed CntrllStmwater 652-8630-575.49-50 29,31 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 652-8630-575.45-31 16.88 QWEST 04-14 a/c 36045735327758 652-8630-575.42-10 40.87 04-23 a/c 206T418577331B 652-8630-575.42-10 57.46 4-14 A1C 3604570831558B 652-8630575.42-10 0.34 4-14 A1C 36045715355718 652-8630-575.42-10 0.52 4-14 A1C 36045709683438 652-8630-575.42-10 0.69 04-14 A1C 3604576684085B 652-8630-575.42-10 2.13 04-16 A1C 206T359336570B 652-8630575.42-10 8.35 04-14 A1C 36045704111998 652-8630-575.42-10 16.56 04-23 A1C 206T310184584B 652-8630-575.42-10 8.35 04-23 A1C 206T302306084B 652-8630-575.42-10 6.12 Esther WebsterlFine Arts Esther WebsterlFine Arts Division Total: $187.58 Esther WebsterlFine Arts Department Total: $187.58 Esther Webster Fund Fund Total: $187.58 AFLAC AFLAC SUPP INS 920-0000-231.53-10 886.54 AFSCME LOCAL 1619 PIR Deductions pe 5-2 920-0000-231.54-40 97.00 PIR Deductions pe 5-2 920-0000-231.54-40 194.00 DIMARTINOIWSCFF DISABILITY PIR Deductions pe 5-2 920-0000-231.53-40 1,281.97 F-37 Page 29 4' rcrn . Date: 511212414 City of Port Angeles City Council. Expenditure Report From: 412412010 To: 5/7/2010 Vendor Description Account Number Invoice Amount FIRE'FIGHTER'S LOCAL 656 PIR Deductions pe 5-2 920-0000-231,54-30 1,701.00 GUARANTEED EDUCATION TUITION PIR Deductions pe 5-2 920-0000-231.56-95 527.00 IBEW LOCAL 997 PIR Deductions pe 5-2 920-0000-231.54-20 947.39 LEOFF PIR Deductions 920-0000-231.51-21 23,346.73 OFFICE OF SUPPORT ENFORCEMENT PIR Deductions pe 4-18 920-0000-231.56-20 1,181.32 PIR Deductions pe 4-18 920-0000-231.56-20 169.85 PERS PIR Deductions 920-0000-231.51-10 1,659.70 PIR Deductions 920-0000-231.51-11 8,706.76 PIR Deductions 920-0000-231.51-12 32,102.99 POLICE ASSOCIATION PIR Deductions pe 5-2 920-0000-231.55-10 253.00 UNITED WAY (PAYROLL) PIR Deductions pe 5-2 920-0000-231.56-10 502.27 WSCCCE AFSCME AFL-CIO PIR Deductions pe 5-2 920-0000-231.54-40 4,413.47 Division Total: $77,970.99 Department Total: $77,970.99 Payroll Clearing Fund Total: $77,970.99 Totals for check period From: 412412010 To: 5!712010 $1,078,183.58 F-38 Page 30 • • NVG Ei LES DATE: May 1.8, 2010 TO: CITY COUNCIL. FROM: TERESA PIERCE, EXECUTIVE- COMMUNICATIONS COORDINATOR SUBJECT: PORT ANGELES FORWARD COMMITTEE APPOINTMENTS Summary: The Port Angeles (PA) Forward Committee includes three citizen -at -large positions. Two of those positions are vacant and need to be filled. PA Forward's by-laws stipulate that the two Councilmembers assigned to this committee conduct interviews for vacancies and then forward recommendations to City Council for approval. Recommendation: Appoint Greg Halberg and. Christopher .Riffle to fill the unexpired citizen -at - large terms on the Port Angeles Forward Committee. Background 1 Analysis:. The PA Forward Committee membership includes three citizen -at -urge positions. Two of those positions are vacant with unexpired terms remaining. PA Forward's by-laws stipulate that the two Councilmembers assigned to this committee conduct interviews for these vacancies and then forward recommendations to City Council for approval. Council's representatives on PA Forward are Deputy Mayor Don. Perry and Councilmember Cherie :Kidd. Deputy Mayor Perry and Councilmember ;Kidd have completed interviews and. recommend that City Council approve the following appointments to fill these citizen -at -large unexpired terms. Greg Halberg March 1, 2010 to February 28, 2011.. Christopher Riffle March 1, 2010 to February 28, 2011 F-39 GELES DATE: May 1.8, 2010 To: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SURIECT: Conservation Loan Guarantee Agreement Summary: On March 25, 2010, staff received a letter from First Federal Savings and Loan providing a notice of termination of that agreement, effective May 24, 2010. A new agreement has been offered for the City's consideration. Recommendation: Authorize 1) the Mayor to sign the Conservation Loan Guarantee Agreement with First Federal Savings and Loan, and 2) the City Manager to make minor modifications to the Agreement, if necessary. Background/Analysis: The City and First. Federal Savings and Loan Association of Port Angeles (First Federal) entered into an agreement in 1998 to assist residential customers in the financing of energy and water conservation improvements. In 2008, the agreement was expanded to include the City's commercial customers. As part of the expanded agreement, the City provided First Federal a guaranty to pay the principal balance of any loan defaults in exchange for a more favorable interest rate. There have been no loan defaults requiring City payment. On April 1.3, 2010, the Utility Advisory Committee was informed that First Federal provided a notice of agreement termination, effective May 24, 2010. Since then, First Federal has offered a new agreement for the City's consideration. The primary differences between the current and proposed agreements are summarized below. Current Agreement Fixed interest rate 1.0 -year repayment term 2.0% margin Indexed on current federal discount rate Pr000sed Aureement Adjustable interest rate 2.0 -year repayment term 2.5% margin Indexed on !-year London Interbank Offered Rate (LIBOR) The proposed Agreement appears to be silent on customer loan prepayment and if it is available with or without a penalty. Staff will pursue a minor modification of the proposed Agreement to address prepayment. The proposed Agreement is non-exclusive, allowing the City to have similar arrangements with other lenders. At the direction of the Utility Advisory Committee, staff plans to contact additional financial institutions in the near future in hope of gaining further participation. City Council approval of the proposed Agreement will provide a continuation of the loan service without interruption. N:ICCOLTNCILIFINA 1,AConservation Loan Guarantee Agreement.doc F —40 • • • May 1& 2010 City Council Re: Conservation Loan Guarantee Agreement Page 2 An estimate of monthly payments based on the current and proposed conservation loan guarantee agreements is summarized below. Federal. Discount Rate as of April 26, 2010. l l -year London Interbank Offered .Rate as of April 26, 201.0. On May 11, 2010; the Utility Advisory Committee forwarded a favorable recommendation to City Council to authorize 1) the Mayor to sign the Conservation Loan Guarantee Agreement with First Federal Savings and Loan, and 2) the City Manager to make minor modifications to the Agreement, if necessary. Attachment: Proposed Loan Guarantee Agreement with First Federal • • F -41 Current. Agreement Proposed A reement 10 -Year Term 1.0 -Year Term 20 -Year Term Principal borrowed $5,000 $5,000 $5,000 Interest rate 0.750% 0.979% 0.979% Margin 2.000% 2.500% 2.500% Monthly payment $47.71 $49.56 $29.13 Federal. Discount Rate as of April 26, 2010. l l -year London Interbank Offered .Rate as of April 26, 201.0. On May 11, 2010; the Utility Advisory Committee forwarded a favorable recommendation to City Council to authorize 1) the Mayor to sign the Conservation Loan Guarantee Agreement with First Federal Savings and Loan, and 2) the City Manager to make minor modifications to the Agreement, if necessary. Attachment: Proposed Loan Guarantee Agreement with First Federal • • F -41 CONSERVATION LOAN GUARANTEE AGREEMENT 0 This Conservation Loan Guarantee Agreement is made this day of , 2014, by and between First Federal (hereinafter referred to as "Lender") and the City of Port Angeles (hereinafter referred to as "City"). 1. Definitions 1.1. Agreement — this contract. 1.2. City Customer - an owner of an existing residential structure or owner and/or tenant of a commercial structure who has an active account for utility services with the City. 1.3. City Representative — an officer, agent, or individual, of the City duly authorized to execute or amend the terms of this Agreement. 1.4. Eligible Measures - cost effective improvements which conserve energy or water utility services, meet the City's specifications, and are available through the City's energy or water conservation program. 1.5. Loan Fees - costs associated with preparing, underwriting, and closing a loan as determined by the Lender. 1.6. Loan Guarantee - an agreement by the City to pay to Lender the remaining unpaid balance on an existing loan upon default by the City Customer. 1.7. Residential Structure — one (1) to four (4) unit stick built single family dwellings, or manufactured homes not older than fifteen (15) years at the time of application and that are deeded to land. 1.8. Unpaid Balance - the remaining principal !balance of the loan, accrued interest to date of payment by the City, and late fees. 2. Scope of the Agreement 2.1. In consideration of the City's Loan Guarantee the Lender will extend financing, as outlined in this Agreement, to credit worthy City Customers for Eligible Measures as defined by the City's energy and water conversation program. 2.2. All 'Lender loan approvals shall be conditional to the receipt of the City's Loan Guarantee. • Page 1 of 7 -� Created on 0411 81201 0 2:52:00 PM 0 3. General Procedures 11 3.1. Loan Application 3.1.1.The Lender shall supply to the City Customer, and provide assistance in completing, the loan application. 3.1.2.The Lender shall determine the credit worthiness of each City Customer in accordance with Lender's generally accepted standards and current underwriting guidelines. 3.1.3.The Lender will disclose ali loan fees and charges to each City Customer. 3.1.3.1. The City Customer shall pay all Loan Fees charged by the Lender for processing the application. 3.1.3.2. Loan Fees may be paid in cash or included in the loan amount. 3.2. Loan Guarantee 3.2.1.Upon conditional loan approval the Lender shall make a written request to the City for the Loan Guarantee. 3.2.2.The City shall approve or deny the Lender's Loan Guarantee request in writing. 3.2.3.The Loan Guarantee shall be approved in writing, in the form attached hereto as Exhibit 1, by an authorized City Representative. 3.3. Loan Disbursement 3.3.1.The City shall be responsible for all inspections and certifying the project has been completed in accordance with Eligible Measures. 3.3.2.Upon written notice from the City that the project has passed the City inspection the Lender shall disburse all funds as per the loan agreement with the City Customer. 3.4. Security 3.4.1.The Lender shall secure loans made to owners of Residential Structures in a manner consistent with home improvement loans made outside of this Agreement. 3.4.2.The Lender shall secure loans made to business owners and/or tenants of commercial structures in a manner consistent with Residential Commercial Underwriting Guidelines as defined in this Agreement unless otherwise specifically approved by a City Representative in writing. 3.4.3.AI1 loan documents will specifically provide that the secured interest may be transferred and/or assigned to the City. Page 2 of 7 F - 43 Created on 04/2012010 3.5. Loan Default 0 3.5.1.The City Customer shall be considered in default if the customer has failed to make payments to Lender on the loan for a period greater than ninety (90) days. 3.5.2.The Lender shall make commercially reasonable efforts to collect, 3.5.3.Upon loan default the Lender shall make a written request to the City which shall include evidence of the Lender's reasonable efforts to collect and the amount of the remaining Unpaid Balance of the loan. 3.5.4.The Lender shall supply proof that it has not allowed the security to be subordinated unless otherwise specifically approved by an authorized City Representative in. writing. 3.5.5.The Lender will deliver, endorse, and negotiate without recourse, any and all notes and documents to the City and transfer the security that it has associated with the loan to the City within thirty (30) days of payment of the remaining Unpaid Balance by the City to the Lender. 3.6. Upon written request the Lender shall provide reports to the City specifying the remaining principal balance of each loan on which a Loan Guarantee has been issued under this Agreement. 4. Loan Characteristics 4.1. Loan payments made to loans under this Agreement by the City Customer shall be monthly principal and interest payments. 4.2. The loan term shall be no more than two hundred forty (240) months for owners of residential structures and no more than sixty (60) months for owners or tenants of commercial structures unless otherwise approved by a City Representative in writing. 4.3. The loans guaranteed under this agreement shall be a variable rate loan hereinafter referred to as a 111 ARM. 4.3.1.The note rate shall be published weekly and made available in the Lender's ratesheet. 4.3.2 The Index shall be the twelve (12) month, or one (1) year LIBOR (London Interbank Offered Rate) as published by the Wall Street Journal. 4.3.3.The Margin shall be 2.500%. 4.3.4.The Floor Rate shall be 2.500%. 4.3.5.The interest rate is subject to adjust annually. 4.3.6.lnterest rate adjustments shall be calculated by adding the current index plus the Margin and rounding up to the nearest .125%. 4.3.7.The first initial adjustment shall not result in an interest rate that is 2.000% higher or lower than the note rate, nor be lower than the Floor Rate of 2.500%. 0 Page 3 of 7 F - 44 Created on 0412012010 4.3.8.AI1 subsequent periodic adjustments shall not exceed 2.000% higher or lower than the interest rate from the previous period, nor result in a rate lower than the Floor Rate of 2.500%. 4.3.9.No interest rate adjustment shall result in a rate higher than 5.000% above the note rate or fall below the Floor Rate of 2.500%, 5. Residential Underwriting Guidelines 5.1. All loans made to residential City Customers shall be underwritten to the Lender's standard Residential Underwriting Guidelines which shall include but not be limited to; 5.1.1.The Lender determining the credit worthiness of each City Customer in accordance with Lender's standard Residential Underwriting Guidelines. 5.1.2.The credit score, loan to value, debt to income, delinquency profile, and lien position, must be in accordance with the Lender's home improvement loan requirements. 5.1.3.No mortgage payments greater than thirty (30) days past due within the previous twelve (12) months prior to application date. 5.1.4. No outstanding judgments. 5.1.5. Divorce proceedings must be final. 5.1.6.Title insurance (limited liability) will be required on loan amounts of $15,000 and higher. 6. Commercial Underwriting Guidelines 6.1. All loans made to commercial City Customers shall be underwritten to the Lender's standard Commercial Underwriting Guidelines which shall include but not be limited to; 6.1.1.Lender shall determine the credit worthiness of each City Customer in accordance with Lender's standard Underwriting Guidelines. 6 -1.2 -No mortgage or lease payments greater than thirty (30) days past due within the last year. 6.1.3.Cash flow and/or debt coverage ratio in accordance with the Lender's commercial loan requirements. 6.1.4. No outstanding judgments. 6.1.5.All legal owners shall be a party to the loan. 6.1.6. Loan term shall not exceed the remaining lease term. 6.1.7.Title insurance (limited liability) witl be required on loan amounts of $15,000 and higher. Page 4 of 7 Created on 04/20/2010 F —45 T. Termination • 7. 1. Either party may terminate this agreement with a thirty (30) day written notice. 7.2. The Lender and the City shall be obligated to perform under the terms of this agreement on all loan applications and Loan Guarantees made on or before the date termination becomes effective. 8. Notices 8.1. Each Lender Loan Guarantee request and each City Loan Guarantee approval shall be in writing and shall be considered received by either party when; 8.1.1.personally delivered 8.1.2.three (3) days following deposit in the United States mail when mailed postage prepaid by certified or registered mail 8.1.3. received via facsimile 8.1.4. sent by courier service and providing evidence of delivery 8.2. All Lender Loan Guarantee requests and other notices to the City shall be directed to: Director of Public Works and Utilities City Hall 321 East Fifth Street P.D. Box 1150 Port Angeles, WA 98362 or to such officer as designated by the Director of Public Works and Utilities. 8.3. All City Loan Guarantee approvals and other notices to the Lender shall be directed to: Director of Credit Administration P.O. Box 351 Port Angeles, WA 98362 or to such officers designated by the Lender. • Page 5 of 7 F _ 46 Created on 0412 012 0 1 0 • AGREED TO BETWEEN THE PARTIES: First Federal City of Port Angeles Date 0 • Data Page B of 7 Created on 04/20120/0 F -47 Exhibit 1 Conservation Loan Guarantee The City of Port Angeles (hereinafter referred to as the "City") acknowledges and agrees to guarantee the loan referenced here per the terms of the Conservation Loan Guarantee Agreement between First Federal (hereinafter referred to as "Lender") and the City. City Customer Name: City Customer Address: Total Amount Financed: Loan Application Number: City Representative Name City Representative Signature Date Page 7 of 7 F — 4$ Created on 0 412 0/2010 • • 11 • • I E� J r r k f. - Date: May 1.8, 2010. To: CITY COUNCIL From: Glenn A. Cutler, F.E., Director of Public Works & Utilities Subject: Agreement for Pool Maintenance Services Summary: The William Shore Memorial Pool District (WSMPD) is in need of ongoing maintenance services for its swimming pool in order to be able to operate in a safe and efficient. manner. As the previous provider for the pool, the City is uniquely capable of maintaining the pool having done so since it was constructed in 1.951. An agreement has been developed for the City to provide such services to the WSM-PD. Recommendation: Approve and authorize (1) the Mayor to sign an agreement with the WSM.PD for pool maintenance services, and 2) the City Manager to make minor modifications to the agreement, if necessary. Background/Analysis: Since the establishment of the WSMPD on June 3, 2009, the City has continued to provide pool maintenance services on a reimbursable basis. As the previous provider, the City was in the sole position to reasonably continue doing this work. The WSMPD has requested that the City continue to perform this work. An agreement has been reached by both the W SMPD and City staffs to establish the terms of how the maintenance services are to be provided. Included in the agreement are provisions for: 1. Recurring maintenance services 2. Annual shutdown maintenance 3. Repair services 4. Engineering services 5. Payment methodology 6. Annual price adjustment methodology 7. Termination S. Dispute resolution. The agreement was constructed to provide the services the WSM:PD will require, while at the same time recovering the City's costs for this effort. The agreement remains in effect until such time as either party issues a 90 day notice of their intent to terminate. On. May 4, 2410, the attached agreement went: before the WSMPD Board and was approved, allowing the authorized signatory to make minor adjustments as necessary on behalf of the .Board. It is recommended that Council approve and authorize (1) the Mayor to sign an agreement with the WSMPD for pool maintenance services, and 2) the City Manager to make minor modifications to the agreement, if necessary. Attachment: Pool Maintenance Services Agreement F -49 NACC0UNC1LT-lNAL\WSMPD Pool Maintenance Agreement doc Agreement Between the City of Port Angeles is and William Shore Memorial Pool District This Agreement is made and entered between the City of Port Angeles ("City") a municipal corporation of the State of Washington and the William Shore Memorial Pool District ("WSMPD"}, a Metropolitan Park District organized pursuant to Chapter 35.61 RCW, both located in Clallam County. WHEREAS, the WSMPD is operated and maintained for the use and benefit of all residents within the WSMPD; and WHEREAS, the WSMPD is in need of maintenance services for its swimming pool in order to be able to operate it in a safe and efficient manner; and WHEREAS, the City is uniquely capable of maintaining the Pool having done so since it was constructed in 1951; and WHEREAS, the parties desire to enter into an agreement relative to the maintenance of the Pool. NOW, THEREFORE, in consideration of promises and agreements contained herein, it is agreed as follows: 1. Provision of Pool Maintenance Services by the City. Commencing on June, 2010, and thereafter during the term of this Agreement, the City shall provide pool maintenance services for the WSMPD as described below: A. Fixed Price Work, The City will perform up to 46 hours of service each calendar month. This work will include the following services, to the extent they can be performed within the 40 hours allotted for this category of service. The work includes: (1) Provide a daily inspection for operability of the pool facility including the pool, sauna, diving board, pumps, air compressor, boiler, re -circulator pump for restroom, sump pump, HVAC system pump, chlorinator pump, chemical feed systems, main pump, leakage, water temperature, and pH. Make adjustments, calibrations, and minor repairs (not requiring additional procurement of replacement parts) to keep the equipment in good working order. (2) Notify the Pool Manager of any condition discovered in the pool that affects its safety or operability. (3) Perform the following scheduled maintenance activities: (a) Exhaust Fans to heat pump — inspect Annually indoor glower unit tbj In-line mounted centrifugal pump — Quarterly cleaning (c) Main pool circulating pump — clean fan Quarterly unlit (d) Main pool circulating pump — grease 1 Annually is -1- F-5o (4) By April 1 of each calendar year, provide a list of recommended repair actions and estimated cost for the annual pool maintenance shutdown to WSMPD, which typically includes the following standard items; (a) Clean, acid wash, and dry pool. (b) Scrape loose paint and patch large chipped areas. (c) Grout the trough and the around the entire pool and locker rooms. -2- F - 51 2 F-51 lubrication (e) Shower water circulating pumps -- Quarterly clean and lubricate (f) Pneumatic control system refrigerated Quarterly air dryer — clean grill system and interior of air dryer; check air filter cartridge for replacement (g) Temperature controls air compressor Quarterly — inspect belt, check oil level, and drain compressor (h) Temperature controls air compressor Annually -- change oil and outdoor inlet air filter (1) Boiler to HVAC system — Quarterly clear/clean/test pop off valve (j) Boiler to HVAC system — replace Annually — during burned out elements, breakers, and shutdown contactors as needed (k) Air handlers to HVAC system — Annually inspect belts and replace as needed; grease blower bearings (1) Filters to HVAC system — replace filter Quarterly and clean inlet screen (m) Circulation pump to HVAC system — Quarterly clean fan end; check plastic oil cup and fill as needed with lubricant (n) Hot water tank to showers — flush Quarterly drain valve; clean and test pop off valve (o) Hot water tank to showers — test Annually elements and check contactors and fuses, replacing as necessary (p) Diving stand -- oil hinges, grease Monthly fulcrum, and clean board (q) Chlorinator system — clean interior and Bi -monthly remove build-up (r) Acid Pump — replace rubber tube Annually assembly (s) DE feeder (Harborlite) — grease drive Annually gears and chains; blow-out drive motor (t) Pool vacuum cleaner -- clean cartridge Quarterly filters and disinfect (u) Emergency light test Quarterly (4) By April 1 of each calendar year, provide a list of recommended repair actions and estimated cost for the annual pool maintenance shutdown to WSMPD, which typically includes the following standard items; (a) Clean, acid wash, and dry pool. (b) Scrape loose paint and patch large chipped areas. (c) Grout the trough and the around the entire pool and locker rooms. -2- F - 51 2 F-51 (d) Remove or replace selected piping to pool Inlets with PVC pipe. (e) Paint Pool. (f) Overhaul dive stand. (g) Check sauna benches, heaters, and other maintenance issues. (h) Clean Surge Tank. (i) Remove or replace pool filters. (j} Flush hot water tank and check boiler elements. (k) Clean pool filters. (1) Clean and snake all of the pool drains. (m) Put in new lane hooks. (n) Pressure wash and repaint interior walls. (5) Provide other minor repair services requested by the Pool Manager within the remainder of the 40 hours allocated in the fixed monthly labor for the Agreement. As consideration for the 40 hours of services to be provided according to this Part A. Fixed Price Work, WSMPD shall pay to the City a lump sum amount of $2,400.00 per month during 2010. For worked performed in 2010, the hourly amount is the fixed price of $60.00 per hour. In future calendar years, the hourly amount shall be adjusted in accordance with Section 3. Price Adiustment, below. B. Reimbursable Work. The following items are typical of work that must be specifically authorized by WSMPD prior to commencement of the activity, and shall be itemized on a monthly invoice as reimbursable work. For work performed in 2010, the in-house City direct labor will be charged at the hourly labor rate stated in Paragraph 1 _A above. An estimate of the cost for each service will be provided upon request. All reimbursable work must be approved in writing prior to commencement, with the exception of emergency work which may be authorized verbally, followed by a written authorization as soon as practical thereafter. Reimbursable work includes: (1) Repair Services. As authorized by WSMPD and subject to agreement by the City, the City shall provide reimbursable services beyond the 40 hours provided in Part A. Fixed Price Work, above. These activities may include major repair, troubleshooting and correcting equipment failure, alterations of the facility, work contained in the annual shutdown, and labor beyond the 40 hours in the fixed price portion of this Agreement. Reimbursable repair work shall be charged at the established rate in Paragraph 1.A. Overtime rates will apply for work outside regular working hours. Work may also include any contracted repair work done by the City on behalf of WSMPD. Contracted work will be charged the total cost of the contract plus a 15% general overhead and administration costs (G&A) markup. Additionally, any quality control labor from City staff for monitoring contractors will be charged the direct hourly wage including overtime, plus benefits, plus a 30% G&A markup. (2) Engineering Services. Provide reimbursable engineering, design, or studies services. This work also includes any contracted consultant work done by the City on behalf of WSMPD. Reimbursable engineering work shall be charged the direct hourly wage including overtime plus benefits plus a 30% G&A markup. Work may also include any contracted consultant services done by the City on behalf of WSMPD. Contracted consultant work will be charged the total cost of the contract plus a 15% G&A markup. Additionally, any quality control labor from City staff for monitoring contractors will be F -5Z • charged as the direct hourly wage including overtime, plus benefits, plus a 30% G&A markup. (3) Material Procurement. The cost of any materials, equipment, or supplies procured by the City on behalf of WSMPD will be charged at the direct cost of the item plus any applicable freight and taxes, and 15% markup for handling and administrative cost. In addition, WSMPD may directly procure materials for pool maintenance work and provide them to the City maintenance worker for installation. (4) Emergency After Hours Response. Provide reimbursable emergency after hours response to secure and contain emergency situations, and to remedy a problem. An emergency number(s) will be provided to the Pool Manager. Standard overtime rates in effect at the City will be used, including benefits and 30% G&A markup. 2. Payment for Services by WSMPD. The WSMPD agrees to, and promises to pay the City for the aforementioned services set forth in Section 1 of this Agreement. Payment will be made within thirty (30) days of a properly submitted invoice: The City shall provide a monthly invoice for both the Fixed Price and the Reimbursable Work to WSMPD no later than the fifth (5t) working day following the completion of a month. 3. Price Adjustment. The chargeable labor rates for 2010 are prescribed in the paragraphs above. In 2011 and thereafter, the chargeable labor rates will be adjusted annually based on the new direct labor rates and benefits in effect in the City, plus 30% G&A markup. Notice of the increase in rates shall be given to the WSMPD not less than one hundred and twenty (120) days prior to January 1 of the next succeeding calendar year. 4. Termination. This Agreement shall continue in force until terminated by either of the parties in accordance with this paragraph. This Agreement may be terminated, without cause and for convenience, by either party by serving written notice of termination upon the other party hereto ninety (90) days prior to the anticipated date of termination. 5. Dispute Resolution. If a dispute arises from, or relates to this Agreement or the breach thereof, and it the dispute cannot be resolved through direct discussions, the parties agree to endeavor first to settle the dispute in an amicable manner by mediation before resorting to arbitration. The mediator or arbitrator shall be an attorney practicing law in Clal[am County, and may be selected by agreement of the parties or by appointment by the presiding judge of Clallam County Superior Court. Following mediation, any unresolved controversy or claim arising from, or relating to this Agreement or breach thereof, shall be settled through arbitration which shall be conducted under Superior Court MAR procedures. All fees and expenses for mediation or arbitration shall be borne by the parties equally. However, each party shall bear the expense of its own counsel, experts, witnesses, and preparation and presentation of evidence. 6. Compliance. Failure to comply with any of the provisions stated herein, after receipt of a thirty (30) day notice to cure, and the failure to so cure within that period shall constitute a material breach of this Agreement and cause for termination. Forgiveness of nonperformance of any provision of this Agreement does not constitute a waiver of the relevant provision, nor of any other provision of this Agreement. 7. Modification. No change, alteration, modification or addition to this Agreement will be effective unless it is in writing and properly signed by the parties hereto. -4- F_53 8. Insurance Requirements. For the duration of this Agreement, each party shall maintain liability insurance coverage through membership in the Washington Cities Insurance Authority or equivalent source. 9. Joint Indemnification and Hold Harmless. Each party to this Agreement shall defend, indemnify and hold the other party, its appointed or elected officials, employees, officers, agents, assigns, volunteers or representatives, harmless from claims, actions, injuries, damages, losses or suits including attorney fees, arising or alleged to have arisen directly or indirectly out of or in consequence of the performance of this Agreement to the extent caused by the fault or negligence of the indemnitor, its appointed or elected officials, employees, officers, agents, assigns, volunteers or representatives. 10. Notices. Any notices or other contacts required under the terms of this Agreement must be directed to the following, or to such other address or person as directed by any party by notice to the other: To the City of Port Angeles: Director of Public Works and Utilities 321 East Fifth St, P.O. Sox 1150 City of Port Angeles, WA 98362-0217 To the WSMPD: Chairman, WSMPD Board 223 East Fourth Street Port Angeles, SNA 98362-4217 11. Filing. This Agreement shall be filed with the City Clerk of the City of Port Angeles. 12. Governing Law. The existence, validity, construction, and enforcement of this Agreement shall be governed in all respects by the laws of the State of Washington. 13. Severability. If any term, provision, covenant, or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated as a result of such decision. 14. Entire Agreement. No other understanding, oral or written, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. City of Port Angeles William Share Memorial Pool District By: By: Dan DiGuilio, Mayor (name), (position) -5- F-54 • • • Attest: By: Janessa Hurd, City Clerk, MMC Approved as to farm: LIM (name), (position) Approved as to form: By: By: William E. Bloor, City Attorney Dated this day of , 2010. (name), (position) G:iLEGALIAGREEMENTS&CONTRACTS12010 Agrmts&CantractsMSMPD Maint Agrmnt Final.061210.dve M F-55 GELES DATE: May 18, 2010 To: CITU COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: Equipment Purchase — Two Refuse Trucks Summary: Bids were received on April 29, 2010 for the purchase of automated side loader refuse trucks for the Solid Waste Division. Two vendors from Washington State submitted bids. Western Peterbilt, Inc., submitting two different bids, and Western Systems & Fabrication Inc., providing a single bid. Only one of the bids conformed to the specification requirements, that bid submitted by Western Peterbilt, Inc. Recommendation: 1) Amend the 2010.budget to procure a second refuse truck in the amount of $298,61.9.73 including sales tax and trade-in. 2) Declare refuse trucks #1.920 and #1921 as surplus to be disposed of for trade-in value as part of contract ES -1.0-004. 3) Award and authorize the City Manager to sign a contract with Western Peterbilt, Inc., for the purchase of two automated side loader refuse trucks with trade-in of vehicles #1,920 and #1.921 for the total amount of $599,239.46, including sales tax. Background/Analysis: Two existing refuse trucks from the Solid. Waste Division are well beyond their economic life and in need of replacement. Bids were received on April 29, 2010 for the purchase of new automated side loader refuse trucks. The solicitation allowed for the purchase of up to two trucks, with pricing provided for orders made within the first 60 days of contract award and also for orders placed after 60 days but within one year of contract award. One truck was specifically budgeted to be bought in 2010. It was anticipated that the City would also buy an additional truck no later than 2011.. 1n order to standardize on equipment configuration, both were contemplated as part of this solicitation, with the resulting contract bridging the 2010 — 2011.. timeframe. In the solicitation, technical requirements were specified in order to be able meet the performance needed for the City's solid waste collection system. Of most importance was the lift capacity of the arms which is critical to be able to lift 2000 lbs., the weight experienced in some of our 304 gallon containers. In addition, the arms were required to be a linear operation with no arcing or swinging permitted due to the close quarters the trucks will be expected to operate in for our downtown and some residential areas. • NXCOUNCIUFINADEquipment Purchase - Refuse Trucks, FS- 10-GN-doce r — 56 is May 18, 2010 City Council Re: Equipment Purchase: Refuse Trucks Page 2 Other critical requirements included an onboard computer for compacting and lifting, and the strength and gauge of steel. Only the Wayne Curbtender ASL from Western Peterbilt, Inc., conformed to the specifications. The bid results are summarized as follows: Equipment Purehase Contract, ES -1.0-004 (Prices Include Sales Tax and Fees) Vendors First Order Period Second Order Period Western Peterbilt, Inc. (Wayne Curbtender ASL) $303,119.73 (each) $31.4,425.40 (each) Trade-in Allowance 1991.:Peterbilt 320 (Veh #1920) (2,500.00) (2,500.00) 2401 Peterbilt 320 Veh #1921 4,500.00 4,500.00) Western Peterbilt, Inc. (Bridgeport Ranger ASI.) $292,372.96 (each) $303,678.62 (each) Trade-in Allowance 1991.Peterbilt 320 (Veh #1920) (2,500.00) (1500.00) 2001 Peterbilt 324 Veh #1921 3,500.00 (3,500.04 Western Systems & Fabrication Inc. $287,422.79 (each) $298,685.99 (each) Trade-in Allowance 1991 Peterbilt 320 (Veh # 1920) (5,000.04) (5,000.00) 2001 Peterbilt 320 Veh #1921 5,000.00 5,000.04 The pricing for the first order period was contingent upon availability of the ISM engine. Once the inventory of ISM engines is exhausted, the price for the second order period will become immediately active, based on a different and more costly engine. The Equipment Services Fund has sufficient reserves to buy both trucks now. Due to the favorable pricing received for the first order period, it is recommended to buy both trucks now. It is recommended that Council: 1) Amend the 2010 budget to procure a second refuse truck in the amount of $298,61.9.73 including sales tax and trade-in. 2) Declare refuse trucks #1920 and #1.921 as surplus to be disposed of for trade-in value as part of contract .ES -1.0-004. 3) Award and authorize the City Manager to sign a contract with Western Peterbilt, Inc., for the purchase of two automated side loader refuse trucks with trade-in of vehicles 91920 and #1.921 for the total amount of $599,239.46, including sales tax. F-57 - Or R T ,, P I A', NGELES WASH l N G T O N, U.S.A. CITY COUNCIL MEMO DATE: May 1.8, 2010 To: CITE' COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT' Material Purchase: Wood Power Poles, Award Contract LO -1.0-007 Summary: Bids were received on. May 6, 2010.for the purchase of 75 wood power poles for the Light Operations Division. Two vendors submitted bids for this material purchase, with McFarland Cascade from Tacoma Washington providing the lowest responsible bid. Recommendation: Award and authorize the Mayor to sign a contract with McFarland. Cascade in the amount of $33,837.00, including tax, for the purchase of wood power poles. Background/Analysis: Bids were received on May 6, 2010 for 75 wood power poles. This procurement is to replenish the Light. Operations Division's inventory of poles. The poles will be used for construction of new power requirements and/or the replacement of existing deteriorated wood poles. Two vendors bid on this material purchase: McFarland Cascade of Tacoma and Stella -Jones Corporation of Arlington. McFarland Cascade provided the lowest price at $33,837.00. A bid summary is provided below. Purchase Contract, L©-1.0-007 (Prises Include Sales Tax) Company Name Bid Amount McFarland Cascade $33,837.00 Stella -Jones Corporation $34,243.56 Government Estimate $37,2.89.60 It is recommended that. Council award and authorize the Mayor to sign a contract with McFarland Cascade in the amount of $33,837.00, including tax, for the purchase of wood power poles. Funds are available in the 2010.operating budget. • N:1CC0 NC TAF[NA[,\Material Purchase - LO- 10-007 Wood Power Poles.doe F : 58 • • NGE'LES DATE: May 18, 20 "1.0 To: CITY COUNCIL. FROM: Glenn Cutler, P.E., Director of Public Works and Utilities Dan McKeen, Fire Chief SUBJECT: Equipment Purchase — Fire Engine Summary: Included in the 20'10 budget is $432,000 for the replacement of a fire engine for the Fire Department. Bids for this replacement fire engine were opened on April 29, 2010. The City received bids from Pierce Manufacturing, Inc., of Appleton, Wisconsin; USFire Equipment, LLC of Tacoma, Washington; Kovatch Mobile Equipment of Nesquehoning, Pennsylvania; and from H & W Emergency Vehicles of Marysville, Washington. Pierce Manufacturing, Inc., submitted the lowest responsible bid. The submitted bid price, including the manufacturer's discounts, is $453,81.1.63, including applicable tax. The $21,81.1.63 difference between the 2010 budget amount and the submitted bid price will be made up from already accumulated funds within the Equipment. Services Fund. Recommendation: 1) Award and authorize the City Manager to sign a contract with Pierce Manufacturing, Inc., of Appleton, Wisconsin, for a custom 2010 Pierce Contender Fire Engine in the amount of $453,811.63, including tax. 2) Approve a budget amendment increase in the amount of $2.1,81.1.63. Background/Analysis: The purchase of replacement fire engine for the Fire Department was authorized in the 2010 budget. Competitive bids were opened on April 29, 2010. Bids were received from Pierce Manufacturing, Inc., of Appleton, Wisconsin; USFire Equipment of Tacoma, Washington; Kovateh Mobile Equipment of Nesquehoning, Pennsylvania; and from H & VV Emergency Vehicles of Marysville, Washington. The bids were all evaluated by personnel from the Fire Department and the Public Works & Utilities Department. The bird from USFire Equipment, for a custom Sutphen fire engine, was determined to be non-compliant, primarily because the diesel engine did not meet the minimum standards as outlined in the bid specifications. In addition, there were major variations in the design that did not conform to the bid specifications. N ACCO U N ClUP'l N A L1Equ i pment Purchase - Fire. Engine, FS-1p-06.doc F -S9 May 1.8, 2010 City Council Re: Equipment. Purchase: Fire Engine Page 2 in accordance with a provision in the bid documents, USF ire Equipment and Pierce Manufacturing. Inc., both submitted proposals for stock fire engines. A total of three stock vehicles were submitted. After review, these proposals were deemed non-responsive due to their variances from the technical requirements in the specifications, including engine and fire apparatus deviations. Of the three remaining custom proposals, Pierce Manufacturing, Inc., submitted the lowest compliant bid in the amount of $475,694.03, including sales tax. The following is a summary of the bids: Equipment Purchase Contract, ES -10-006 (Prices Include Sales Tax and Fees) Company Name Bid Amount Bid Result USFire Equipment — Sutphen Monarch [stock vehicle) $442,678.57 Non -Compliant Pierce Manufacturing.. Inc. — Quanturn stock vehicle $443,896,02 Non -Compliant USFire E ui ment — Sutphen Shield $448,490.71 Non -Compliant Pierce Manufacturing, Inc. — Velocity stock vehicle $456,369.34 Non -Compliant Pierce Manufacturing, Inc. — Contender $475,694.03 Compliant low Kovatch Mobile Equipment - Predator $479,394.66 Compliant %I & W Emergency Vehicles - Spartan $486,086.00 Compliant Pierce Manufacturing, Inc., was determined to be the low responsible bid for their Contender model. As part of their bid, Pierce Manufacturing, Inc., also provided information regarding pre- payment and delivery discounts that were available. The total of the discounts is $21,882.40, including applicable sakes and vehicle taxes. These discounts are advantageous for the City to accept, while the performance bond that exists will remain in effect to ensure contract compliance. With the discounts applied, the total price of the vehicle is $453,811.63. Funds in the amount of $432,000.00 were reserved in the 2010 budget for this procurement. Additional funds in the amount of $21,81.1.63 are required. Additional funds exist in the 2010 Equipment Services :Fire Engine Replacement Fund to cover the full cost of this procurement. I.t is recommended that City Council 1) Award and authorize the City Manager to sign a contract with. Pierce Manufacturing, I:nc., of Appleton, Wisconsin, for a custom 201.0 Pierce Contender Fire Engine in the amount of $453,811.63, including tax, and 2) Approve a budget amendment increase in the amount of $21,811.63. F-60 • • WASH ING TO N, CITY COUNCIL MEMO DATE: May 18, 2010 TO: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: AUTHORIZATION TO SIGN DOCUMENTS FOR SHOP GRANT FUNDING Summary: Request to designate an agent other than the Mayor responsible to sign documents relating to grant processing. Recommendation: Council should authorize the Mayor to delegate, per CFR 58.13, the responsibility of Certifying Officer far mutters relating to U.S. Housing and Urban Development grants processed through the City of Part Angeles to the City's Executive Officer, the City Manager, or his designee. Background 1 Analysis: Federal grant processing requirements dictate that the Mayor sign application materials related to U.S. Housing and. Urban Development grants processed through the City. In order to facilitate the swift processing of these grants following acceptance by Council, staff is suggesting that the Mayor be allowed to authorize the City Manager or his designee, in the event the City Manager is not immediately available, to sign the procedural paperwork. Staff will be available for questions. F - fit DATE: MAY 18, 2010 To: City Council FROM: Glenn. A. Cutler, P.E., Director of Public Works and Utilities SUBJECT: Transfer of William Shore Pool Equipment Summary: The William Shore Memorial Pool District (WSMPD) will take over operations of the pool from the City of Port Angeles beginning June 1, 20 10. There is equipment associated with the pool currently owned by the City. This property is valued well below $15;000 and is not needed by other City operations. Recommendation: 1) Declare the property listed on the attached interlocal agreement surplus, 2) authorize the Director of Public Works and Utilities to negotiate a fair price for the property, and 3) approve the transfer of ownership to the WSMPD by authorizing the Mayor to sign the attached interlocal agreement. Background/Analysis: The William Shore Memorial Pool District will takeover operations of the pool from the City of Port Angeles beginning June 1, 20 10. There is equipment associated with aquatics operation currently owned by the City. This equipment is valued well below $1.5,0017, based on the age, condition, and specific function of most of the items. Port Angeles Municipal Code 2.60.080 addresses circumstances such as this:. 2.60.080 Intergovernmental Sale. The City Council may dispose of City property to another governmental agency, and may acquire property from another governmental agency by means of private negotiations, upon such terms as may be agreed upon, and for such consideration as may be deemed by the City Council to be appropriate. The attached equipment has been used in the operation of the swimming pool, most of it being unique to the aquatics industry. It is in the best interest of all parties involved to transfer ownership of these items so that continued pool operations can occur with no delay. It is recommended that Council 1) Declare the property listed on the attached interlocal agreement surpius,2) authorize the Director of Public Works and Utilities to negotiate a fair price for the property, and 3) approve the transfer of ownership to the WSMPD by authorizing the Mayor to sign the attached interlocal agreement. Attachment: Interlocal Agreement I=*ON NACCOUNCILTINALVI ransfer of Pool Equipment.doc • • • Interfocal Agreement Between the City of Port Angeles and William Shore Memorial Pool District This Agreement is made and entered into this day of , 2616, between the City of Port Angeles, (hereinafter referred to as "City"), and the William Shore Memorial Pool District, (hereinafter referred to as "District"). The purpose of this Interlocal Agreement is to provide for the sale by the City of certain swimming pool related equipment to the District. 1. The District is a Metropolitan Park District organized pursuant to Chapter 35.61 RCW. 2. The City is a municipal corporation existing under the laws of the State of Washington. I The District recently acquired the swimming pool facility from the City, commonly referred to as the William Shore Memorial Pool. The City desires to sell to the District, and the District desires to purchase from the City, certain pool related equipment consisting of the personal property itemized on Exhibit A, attached hereto. 4. The City and the District wish to accomplish this sale and purchase through an intergovernmental sale as authorized by Port Angeles Municipal Code 2.66.086 by way of this Interlocal Agreement between the City and the District. 5. The City Council of the City of Port Angeles has declared the personal property listed on Exhibit A as surplus property and has authorized the Director of Public Works and Utilities to negotiate a fair price and transfer ownership of said equipment to the District All property subject to this Agreement is sold and purchased as is, without warranty of any kind or nature. 6. No other understanding, oral or written, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. City of Port Angeles By: Attest: M Dan DiGuilio, Mayor Janessa Hurd, City Clerk, MMC Approved as to form: By: William E. Bloor, City Attorney William Shore Memorial Pool District 0 M (name), (position) (name), (position) Approved as to form: -1- (name), (position) F-63 Exhibit "A" List of Equipment to be transferred to WSMPD Back Office ■ VCR ■ Desk ■ DVD Player ■ 3 Office Chairs ■ 2 tall file cabinets ■ Couch ■ 1 short file cabinet ■ Printer * American Red Cross training books ■ Microwave ■ Office supplies ■ TV Main Office ■ Chemical test kit ■ 2 stools ■ Office supplies ■ Office chair ■ Safe ■ Desk ■ Coffee pot ■ Small refrigerator ■ Fan ■ First aid kit ■ Step ladder ■ Color printer ■ Water cooler ■ Stereo ■ Biohazard bin ■ Bench ■ Sharps container ■ Cordless phone with 2 additional ■ Cash drawer ■ handsets ■ Resale items L ifeguard in g Equipment. ■ AED ■ A:ED Trainer ■ CPR manikins ■ 2 CJ Aquatics backboards — wood ■ 1. CJ Aquatics backboard — plastic Mechanical Room. ■ Washer ■ Dryer ■ 1 Blue plastic backboard. ■ 16 Fanny Packs ■ 8 Rescue Tubes ■ Rescue Board ■ Training mannequin — yellow ■ Maintenance supplies ■ Maintenance equipment (i.e. brooms, mops, buckets) Natatorium ■ 30+ noodles30+ kickboards ■ 3 lane ropes ■ Children's slide ■ 6 starting blocks ■ Rope swing platform ■ 2 pace clocks ■ Bench. ■ Basketball hoop ■ 6 plastic chairs ■ Moveable lifeguard stand ■ 3 tables ■ Pool vacuum and attachments ■ Hose ■ Ring Buoy ■ 6 barbells ■ 2 wheelchairs ■ 2 metal storage crates ■ Walker ■ 1.0 Lifejackets ■ 7 inner tubes ■ 6 toy mats ■ 3 bleachers ■ 2 aerobic mats ■ 2 storage bins wf lesson and lap swim 0Shepherd's hook. equipment ■ Skimmer and pole ■ 2 reels of pool covers ■ Buoy rope ■ Hydrofit equipment ■ 2 wooden lifeguard chairs 0 Canoe ■ Ladder F-64 • • C7 • TELES DATE: May 1.8, 2010 TQ: CITY COUNCIL FROM: dANESSA HURD, CITY CLERK. SUBJECT: CITY COUNCIL MEETING MINUTES Summary: The City Clerk's office has used a summarized format for preparing City Council Meeting Minutes since January 2010, and on April 20, 2010 a work session was conducted to discuss the format and policy options for preparing the minutes. At that time, Council directed staff to make minor changes to the Resolution establishing the policy for the format of the City Council Meeting Minutes. The amendments have been made to the attached Resolution for Council's consideration. Recommendation: Pass the Resolution establishing a policy for the format of the City Council Meeting Minutes. Background /Analysis: On January 9, 2010,.Council agreed by consensus to allow the City Clerk's office to use a summarized format when preparing City Council Meeting Minutes for a six month trial period. On January 19, 2010, Council agreed by consensus to shorten the trial period from six to three months. On. April 20, 2010, CounciI viewed a presentation by the City Clerk regarding the format of the minutes and the option of passing a Resolution to establish a policy for the official format of the City Council Meeting Minutes. At that meeting, Council directed staff to add two sections to the Resolution and bring back the amended Resolution for Council consideration. The directed changes were that the minutes include whether public comments were for or against the subject matter addressed, and that City Council Reports contain the name of meetings attended and subject matter of meetings, when provided. Staff has made the suggested changes to the attached Resolution, and recommends that Council. pass the Resolution establishing a policy for the format of the City Council Meeting Minutes. H-1 RESOLUTION NO. 0 A RESOLUTION of the City Council of the City of Port Angeles, Washington, establishing a policy for the format of the City Council. Meeting Minutes. WHEREAS, City Staff has recommended to the City Council adoption of a policy of streamlining the practice of taking detailed minutes for the City Council, and. WHEREAS, it is in the best interest of the City to establish a uniform, objective policy for the preparation of council minutes; and. WHEREAS, the preparation of these minutes maximizes personnel resources and is more cost effective and time efficient. NOW, THEREFORE be it resolved by the City Council of the City of fort. Angeles as follows: 0 Section 1. The following information shall be included in the council minutes: A. Date, hour, and place of the meeting. B. The names of members in attendance and members absent. If, a member arrives late or departs before adjournment, the minutes should reflect the time of arrival and/or departure at that point in the minutes, and next to the member's name in the roll call section. C. Whether it is a regular, adjourned, or special meeting. D. Time the meeting commenced. Time of meeting recess (if any). E. Topics of business. F. Actions taken on each business item: -Record motions and votes -Include direction given to staff by general consensus. G. Statements made "for the record" or made for the express purpose of clarifying the intent of the body. H. Oral communications/public comment should reference the name of the person, address, subject matter addressed, whether the comments were for or against the subject matter, and direction (if any) given. 1. City Council Reports should include the names of meetings attended, and subject of meetings, when provided. J. Adjournment time and, if applicable, whether the meeting was adjourned to another time prior to the next regular meeting. -I- H - 2 K. Signature block for the Mayor and. City Clerk. Section 2. With respect to public hearings, the minutes shall include: A. The time that the public hearing was opened. B. Identification of any written evidence in the form of statements, affidavits, reports, photographs, maps, correspondence, or other objects fled at the hearing and included as part of the record. C. The names and addresses of people who spoke and whether their testimony was for or against the hearing subject. D. Findings of the body (if the findings are modified or otherwise not incorporated in the ordinance, resolution or staff report as a result of the hearing). E. The time that the public hearing was closed. If the hearing is continued, the date, time and place of the continued hearing shall be reflected in the minutes. F. Statements made "for the record" or made for the express purpose of clarifying the intent of the body. G. Action taken on the subject matter: -Record motions and votes -Include direction given to staff by general consensus. i Section 3. The audio recordings of the City Council meetings shall be maintained by the City Clerk for a period not less than six years, according to the Washington State retention. • schedule.. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of May, 2010. ATTEST: Janessa Hurd, City Clerk Mayor Dan. Di Guil.io APPROVED AS TO FORM: William E. Bloor, City Attorney 0:%EGAL%ORLIINANCI�S&RESOLUS'10NS\F.SSOLUTIONS.T0101E - Caw dAcdon-Clark's Mmuus.041210. pd, May 6, 20] 0 -2- H - 3 0�.. CELES( W pirlr�r asH1N GToN, U. S. A. CITY COUNCIL MEMO HATE: May 18, 2410 To: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Resolution Setting Public Hearing on 2010-2016 Transportation. Improvement Program (TIP) & Capital. Facilities Plan (CFP) Summary: It is necessary to conduct a public hearing prior to adopting the Transportation. Improvement. Program (TIP) and Capital Facilities Plan (CFP). Recommendation: Pass the attached resolution setting a public hearing for June 1, 2010 to accept public comment on the City's 201.0-2416 Transportation Improvement Program and the 2010-2016 Capital Facilities Plan. Background/Analysis: The State requires the City to set a public hearing by resolution to accept input. for our six-year TIP. It is noted that the six-year TIP is included as the transportation element of the six-year CFP. 0 This evening, a short presentation will be given on the CFP/TIP process, including the schedule for hearings and adoption, and an overview of the project documentation. A workshop and presentation to familiarize Council members with a status report of the 20101201.1. governmental fund projects, provide a summary of the CFP projects for review, and to discuss the projects, their priorities, and their funding will be held prior to the opening of the public hearing on June 1, 2410. A binder containing the entire six-year CFP, with copies of the adoption schedule and governmental general fund allocations will be provided to Council. Following the workshop, public input will be accepted during the hearing. It is proposed to continue the public hearing to June 15, 2010. At the .June 1.5, 2010.Council meeting, additional input will be taken and the hearing closed. Following. Council discussion, the CFP/TTP may be adopted. It is recommended that Council pass the attached resolution setting a public hearing for June '1, 2010 to accept public comment on the City's 2410-2016 Transportation Improvement. Program and the 201.0- 201.6 Capital Facilities Plan. Attachment: Resolution • NACCOUNCILTMAU2D10 TIP & CFP Public Hoaring.doc H _ 4 • RESOLUTION NO. A RESOLUT10N of the City Council of the City of Port Angeles, Washington, setting a public hearing date of June 1, 2010 for review of the Six-year Transportation Improvement Program (TIP) and the Capital Facilities ,Plan. (CFP) for the years 2010-2016. WHEREAS, pursuant to RCW 35.77.01.0, the City of Port Angeles is required to review its TIP annually; and WHEREAS, the CFP may be revised once a year in accordance with the State's Growth Management Act; NOW, THEREFORE, BE IT 'RESOLVED by the City Council of the City of Port Angeles, Washington, that the City Council will hold a public hearing on the proposed six-year TIP and on its CFP for 2010-2016 on the 1 st day of June, 2010, commencing at 7:00 p.m. or soon. thereafter, at 32.1 East Fifth. Street, Port Angeles, Washington. All written and oral comments on the proposed T1P and CFP will be considered. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 18th day of May, 2010. ATTEST: Janessa Hurd, City Clerk. APPROVED AS TO FORM: William E. Bloor, City Attorney G!1L.EGAIAORD1NANCES&RESOLU'llONS1RESOLUFIUNS.201019 - TIP&CH-Hcuing.051110.wpd Dan Di. Guil:io, Mayor H-5 • • L TATE: May 18, 2010 TO: CITY COUNCIL FROM: NATHAN A. WEST, .)ERECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: STREET VACATION PETITION - STV 10-02 MUNKEBY PORTION OF NANTUCKET AVENUE Summary: Final consideration of a street vacation petition. Recommendation: After closure of the continued public hearing, Council should adopt the attached ordinance in support of the street vacation petition, citing one condition, 1.6 findings, and 6 conclusions in support of that action. Background / Analysis/ Analvsis: On. April 1.4, 2010,.the Part Angeles Planning Commission conducted a public hearing in consideration of a street vacation petition submitted by Mrs. Dorothy Munkeby requesting vacation of a portion of unopened right-of-way platted as Nantucket Avenue. The Munkeby residence was inadvertently constructed encroaching into the abutting undeveloped right-of-way many years ago. Vacation of the right-of-way will allow clear title to the property. Following the April 14, 2010, public hearing, the Planning Commission unanimously agreed to recommend that the City Council approve the street vacation petition with one condition. The City Council opened a public hearing on the matter on. May 4, 2010, and conducted a first reading of the draft ordinance to vacate the right-of-way as requested. The matter was then continued to May 18 for final action. Staff will be available for questions. Attachments: Ordinance, condition, findings, and conclusions, and reap K-1 ORDINANCE NO. • AN ORDINANCE of the City of Porn Angeles, Washington, vacating a portion of Nantucket Avenue, Port Angeles, in. Clallam County, Washington. WHEREAS, a petition is on file with the City of Port Angeles to vacate the east 20 feet of Nantucket Avenue abutting Lot 7 - 13, Block 4, in Campbell's Addition to the Townsite of Port Angeles, Clal,lam. County, Washington; and. WHEREAS, Council finds that the vacation should be the east 25 feet of Nantucket Avenue; and WHEREAS, street vacations are categorically exempt from the requirements of the State Environmental Policy Act (SEPA) rules as set forth in. WAC 1.97-1.1-800(2)(h); and WHEREAS, a public hearing has been held by the City Council following public notice pursuant to Chapter 35.79 RCW; and WHEREAS, said vacation appears to be of benefit to and in the interest of the public. NOW, THEREFORE, THE CI'T'Y COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1 - Vacation. Subject to the terms and conditions of this Ordinance, the following portion of Nantucket Avenue is hereby vacated: The east 25 feet ofNantucket Avenue abutting Lot 7 -13, ,Block 4, in. Campbell's Addition to the Townsite of Port Angeles, Washington, all in Clallam County, Washington. K-2 Section 2 Conditions. The attached. Condition, Findings and. Conclusions, identified. as Exhibit "A," hereby are adopted and incorporated herein. Section 3 Compensation. A. No compensation shall be required, Section 4 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. The City Clerk is hereby directed to publish this Ordinance and to f:le a certified copy with the Clallam County Auditor and the Clal:lam. County Assessor. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of .May, 2010.. ATTEST: .lanessa Hurd, City Clerk. APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: , 2010_ By Summary Exhibit A: Conditions, Findings & Conclusions Exhibit .B: Map 0aLF(IAi.IORDINANCES&RESOLI)TIONSIORDINA.NCES.2010%I0-Nantuckat Avenue. 042710 wpd • MAYOR K-3 STV 10-02 Munkeby NO 0� Proposed Vacation 'A EXHIBIT "A" Condition, Findings, and Conclusions in Support of Street Vacation ,Petition - STV 1.0-02 NWNKEBY Condition: 1. Property owned by the petitioners and right-of-way acquired through the subject vacation shall be combined into one building site per Zoning Lot Covenant prior to the issuance of a quit claire deed for the right-of-way. Findings: I . A petition requesting vacation of right-of-way platted as Nantucket Avenue abutting Lots 7 — 13, Block 4, Campbell's Addition was submitted by abutting property owner Dorothy Munkeby on March '1, 2010. The areawas platted in 1890, and was annexed into the City in 1961. The right-of-way is 60' wide. 2. RC W 35.79 requires that a petition for vacation of right-of-way shall be signed by two thirds of the abutting property owners to be considered valid. The petition is signed by the abutting property owner of the entire east one-half of right-of-way. The west one-half of right-of-way is owned by the Port Angeles School District. The School District is not interested in seeking vacation but. does not oppose the petition action. 3. The abutting subject property (Munkeby) is zoned RS -7 Residential. Single Family, as are properties north of the site. Franklin. School (west of the site) is zoned Public Buildings and Parks, and the Crestwood Convalescent Center and Laurel Assisted Living community are located further east of the Munkeby property. Properties south of the subject site are zoned RS -9, Residential Single Family. 4. Development in the R5-7, Residential Single Family zone requires minimum 20' front and rear yards, 13' side yards abutting streets (right-of-way), and a. minimum T interior side }card setbacks. The existing encroachment by the Munkeby residence into the Nantucket. Avenue right-of-way is approximately 12'. 5. Campbell's Addition was fled as a County plat in the late 1890's. Not all rights-of-way in early plats were developed and some were considered vacated by statute if undeveloped by 1906..Encroachments exist where individual surveys were not performed prior to construction decades later in areas where rights-of-way were not apparent. This is such a case. 6. The City's Public Works and Utilities, Fire, and. Community and Economic Development Department staff reviewed the petition. No objections or concerns were raised as a result of the review. Public Works and Utilities staff commented that vacation of a portion of the east one half of the right of way will not present any transportation or utility issues as the remaining one half of the right-of-way is available for development. The Port: Angeles Fire Department noted that emergency access will not be hindered by the proposed vacation. There are no utilities in the portion of right of way being requested for vacation. K-5 Condition, Findings, and Conclusions Munkeby STV 1.002 May 18, 2010. 7. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right-of-way. Land Use Element, Map Goals, Policies, and. Objective Element Goal A is relevant to the proposal. 8. Residential properties south of the Munkeby property that were platted with secondary access via. Nantucket to Lauridsen Boulevard will continue to have access through the remaining west portion of Nantucket Avenue in the event of future short plat action. Those properties currently access from Park Avenue; however, it is possible that access to Lauridsen Boulevard will be desired for the Lannoye and Ratzman properties immediately south of the Munkeby property. The City's subdivision regulations contained in Title 1.6 of the Port. Angeles Municipal Code require that new lots created in the City have access to an improved City street. 9. Reviewing City Departments (Public Works and Utilities, Fire, and. Police Departments) indicated no cause for concern in this matter. 10. Nantucket Avenue is a platted 60'right-of-way. Reduction of the right-of-way by vacation to eliminate the encroachment and provide a minimum side yard setback abutting a street (25') will reduce the remaining right-of-way width to 35'. Only two properties south of Nantucket. Avenue require access to Lauridsen Boulevard via the remaining right-of-way (Lannoye and Ratzman properties). 11. The City's standing policy has been to vacate unopened right-of-way without requiring compensation when inadvertent encroachments exist either due to errors caused by no survey or survey inaccuracies, or where it is uncertain if statute actions apply, in an effort to assist property owners in clearing title to their properties. Staff recommended that no compensation should be applied. to this matter based on that history. 1.2. The vacating of a street is categorically exempt from a State Environmental Policy Act (SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code. 13. The site was posted regarding the proposed land use action on April 1, 22010, with legal publication appearing in the Peninsula. Daily News on March 31, 2010. No written comments were received during the public notification period that ended on April 1.4, 2010. 14. Consolidation of the right-of-way with the abutting property into one building site following vacation can be accomplished by filing a Zoning Lot Covenant. 15. The Port Angeles City Council set a public hearing date for action on the street vacation petition by Resolution on April 6, as May 4, 2010..The site was posted for public hearing by the City Council on April 1.3, 2010.. 1.6. The Port Angeles Planning Commission held a public hearing on the proposed street vacation on April 14, 2010, and recommended approval_ K-6 • Condition, Findings, and Conclusions Munkeby STV 10-02 May 1.8, 201.0 Conclusions: A. Vacation of the requested portion of the east right of way will not present. access to properties in the area for emergency purposes, nor will the proposed. vacation result in a change in daily service needs to existing properties. B. No compensation is justified in this vacation request. The action does not increase the buildability of the abutting property but allows the property, owner to clear title to her property and provides a conforming side yard setback. adjacent to a street as is prescribed in the Tort Angeles Municipal Code for the RS -7 zone. C. The vacation will place unneeded property on the City's tax roles and is therefore in the public interest. D. As conditioned, site consolidation will appropriately combine the vacated. right -of --way with the abutting property into one building site. E. The proposal is consistent with the goals and policies ofthe City's Comprehensive Plan specifically Land Use Map Goal, Policies and Objective Element. Goal. A. F. Properties south of the right-of-way will retain use of the west one-half of the right-of-way for future use. 0 Adopted by the :Port Angeles City Council at its meeting of May 1.8, 2010... Dan DiGiulio, Mayor lanessa Hurd, City Clerk El K-7 • NiCELES DATE: May 1.8, 2010.. TO: CITY COUNCIL FROM: NATHAN WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: Consultant Selection for the update of the Shoreline Master Program and Harbor Resource Management Plan. Summary: By state law, the City of Port Angeles is required to update the Shoreline Master Program every seven years. Additionally, the City has agreed to complete a simultaneous update of the Harbor Resource Management Plan. In March staff released a request for proposals for planning services for the update of Both planning efforts. Four proposals were received. From these proposals and subsequent interviews MAKERS of Seattle, Washington was selected as the firm best qualified to provide professional planning services. Recommendation: Authorize the City Manager to sign a professional consultant agreement with MAKERS of Seattle, INA for tasks associated with the updates to the Shoreline Master Program and Harbor Resource Management Plan amount not to exceed $200,000. Background 1 Analysisl Analvsis: In accordance with the Shoreline Management Act the City is required to update the local Shoreline Master Program (SMP) every seven years. Since 2005. the City of Port Angeles has actively participated in a dedicated effort to update the Harbor Resource Management Plan (FIRMP) that was originally completed in 1984. In March of 2007, after presentations by Washington State Department of Natural Resources, and the Port. Angeles Forward Committee, City Council agreed to take the lead on this project and direct City staff to continue with a community based approach to the HRMP. Staff believes that it is critically important to avoid a duplication of efforts and any creation of confusion in the community with regard to harbor planning. For that reason, these SMP and HRMP efforts have been combined and will result in one community wide visioning process. In. April four firms submitted proposals in response to a City request for proposals. Proposals addressed tasks associated with the SMP and H.RMP.:Each of the proposals was evaluated on: overall responsiveness; team qualifications, approach/understanding, and value to the City. A. selection panel consisting of a representative from the Lower Elwha KlaIlam Tribe,. Port of Port Angeles, two City staff members; and Councilmember Mania evaluated each of the proposals. Of the four firms two were chosen to interview in early May.. L-1 Following the interviews, MAKERS of Seattle was unanimously selected by the panel as the firm providing the best overall proposal. It is important to note that the firm's energy, enthusiasm, commitment to pubic participation, and understanding of the project, stood out from the other 40 firms under consideration. Staff will work with the consultant to finalize a standard City consultant agreement including schedule, scope of work; and budget for each task. A draft scope of work proposed by the consultant has been attached to this memorandum. The work will cover a minimum of a two year period and will be in line with the Council adopted 2010 budget. It is recommended that the Council authorize the City Manager to sign a professional consultant agreement with MAKERS of Seattle, WA for an amount not to exceed $244,000. Attachment — AMKERS Proposed Scope of Wark L-2. • Port Angeles Shoreline Master Program and Harbor Resource Management Plan Update This Scope of Work describes an integrated approach to the Shoreline Master Program (SMP) and Harbor Resource Management Plan (HRMP) projects. Both plans will be developed through an extensive community outreach process, with a focus on finding the right balance the many competing uses of the Port Angeles waterfront, including environmental restoration, economic development, public access and recreation, etc. Our scope of work is outlined below. Draft Scope of Work. Task 1: Conduct shoreline inventory 1.1 Contact the DOE Project Officer for the most current information available regarding the geographic extent of SMA jurisdiction. 1.2 Work with City staff to identify mapping procedures, delineate shoreline jurisdiction boundaries, and map the land and water area contained within SMA jurisdiction. • Identify the preliminary extent of SMA shorelines and shorelands within the City's jurisdiction, addressing both the required minimum SMA jurisdiction areas and any optional (e.g., floodplain and critical area buffer) SMA jurisdiction areas for consideration. Areas shall include Shorelines, Shorelines of Statewide Significance and Shorelands per RCW 90.58.030(2). 1.3 Review the City's existing Shoreline Master Program and Environmentally Sensitive Areas Protection Ordinance as compared to the Department of Ecology SMP Guidelines and GMA Best Available Science rules and other applicable regulations. Prepare recommendations for updates to these documents. 1A Update the inventory of shoreline conditions using existing reports, information, aerial photos and GIS data, as outlined in WAC 173-25-201(3)(c). • Create working inventory maps at the appropriate scale for analysis. • Collect the following information to the extent that such information is relevant and reasonably obtainable: — Shorelines jurisdiction, — General location of channel migration zones, floodplains, and the floodway. — Critical areas, including wetlands, aquifer recharge areas, fish and wildlife conservation areas, geologically hazardous areas, and frequently flooded areas, as defined in RCW 35.70A, the Growth Management Act. — Shoreline and adjacent land use patterns/density and transportation and utility facilities, including the extent of existing structures, impervious surfaces, vegetation and shoreline modifications within shoreline jurisdiction. Platted lots including undeveloped lots (except those not developable under local subdivision ordinance). — Degraded areas and sites with potential for ecological restoration. Areas of special interest, such as priority habitats, rapidly developing waterfronts, previously identified toxic or hazardous material clean-up sites, and eroding shorelines. Existing and potential shoreline public access sites, including public rights-of-way and utility corridors. The inventory will include descriptions of recorded public access easements, their prescribed use, maintenance and terms- - Historical aerial photographs documenting past conditions to assist in preparing an analysis of cumulative impacts of development. L.� 3 Page 11 — Known archaeological and historic resources in shoreline jurisdiction. — Policies and regulations in shoreland and adjacent areas that affect shorelines, such as surface water management and land use plans and regulations (Critical Areas Ordinance, flood ordinance, etc.). Deliverables: • Draft list of inventory data sources (hard copy and digital copy). • Digital working map folio of inventory information displayed at appropriate scales. • SMP Submittal Checklist. Task 2: Conduct shoreline analysis 2.1 Using information and data collected in Task 1 as it relates to development of an effective SMP, characterize shoreline functions and identify shoreline management challenges. Task 3: Conduct ecosystem -wide shoreline characterization 3.1 Using information and data collected in Task 1 as it relates to development of an effective SMP, and based on available data provided, characterize ecosystem wide processes. Review existing regional watershed or natural resource plans + Considering the geographic context for shoreline jurisdiction areas -- with geology, soils, topography, vegetation, and drainage patterns of the watershed, identify/map — Areas throughout the watersheds important to maintaining shoreline ecological functions. — Projected areas of potential sea level rise, future flooding, and inundation Hard armoring — DOE recognized toxic/contaminated sites in shoreline and harbor — Harbor infrastructure — Areas of key impairments (e.g. forest clearing, impervious cover, channelized streams, altered wetlands, roads and ditches, dams/diversions, groundwater withdrawals, and listed impairments published in the 303(d) list — Opportunities for projection/restoration to maintain shoreline process and function Task 4: Characterize shoreline functions 4.1 Using information and data collected in Task 1, 2, and 3 as it relates to development of an effective SMP, identify: • Opportunities for protection, restoration, public use and shoreline use. • Primary physical, biological, and land -use components within the shoreline jurisdiction. ■ Ecological functions that are healthy, adversely impacted, or no longer present. Deliverables (Tasks 2 A4 • Shoreline characterization and analysis report with map portfolio that addresses the above task requirements. • Draft shoreline environmental management recommendations based on initial shoreline analysis. ■ Updated SMP Submittal Checklist. Task 5: Conduct shoreline use analysis This step encompasses more than the standard SMP use analysis because it also forms the basis for the HRMP recommendations. This step requires work with the committee and public to L_- 4 Page 12 frame desirable existing conditions, project and evaluate alternative futures, and arrive at a preferred land/shoreline use concept. The goal of the economic analysis portion of this task is to compare the supply of waterfront land with the long-term demand for the land generated by water -dependent uses 5.1 Using available data, research economic, shoreline use, archeological, and environmental conditions in the harbor area, conduct an inventory of waterfront lands and existing uses in the SMP and Harbor area • Summarize the amount of land that falls within the SMP area • Develop an inventory of existing uses in the SMP area, including photo documentation • Identify and characterize water -dependent uses, such as cargo terminals, industries, marinas, recreational uses, and others, and • Estimate the amount of waterfront land that is utilized, vacant and under-utilized. taking into account recent activity on relevant properties in the port districts. This effort will include interviews with representatives from the City, Port, and selected waterfront businesses and stakeholders. 5.2 Characterize the economic parameters affecting harbor development and identify shoreline development opportunities in the harbor. To the extent possible, this step will use information that has recently been developed for the Harborworks project, other City of Port Angeles planning, Port of Port Angeles analyses, and other relevant existing information. The result of this step is an estimate of future demand for waterfront property (both near- term (7 -year horizon) and long-term (20 -year horizon), including: • Marine terminals (container, breakbulk, dry and liquid bulk) • Boatfship yard(s) • Recreational boating and upland support activities (repair, retail, storage and other services) • Marinas • Other waterfront uses 5.3 Compare the future supply and demand relationships and render an opinion on whether there is sufficient land to meet future needs for waterfront industrial business as well as recreational boating facilities (public boat launches, hand -launches). 5.4 Identify challenges and opportunities related to marine environmental engineering, and identify and evaluate environmental legacy issues that could impact the master planning effort. 5.5 Incorporate cultural resources information provided by the City and Tribal archaeologists. 5.6 Compile information into a concise, graphically oriented background report, adding the shoreline use analysis based on an inventory of existing conditions and current information provided. 5.7 Engage the public in a workshop to review the work and identify goals and objectives. 5.8 Work with the stakeholder committee to frame alternative scenarios or use concepts that include: • Land/shoreline use schemes • Public access and circulation system • Capital infrastructure needs projects • Environmental management/restoration efforts. 5.9 Refine and evaluate the scenarios from a technical standpoint and then present to the public (work session #2). At this second work session, participants will evaluate the various alternatives with respect to the objectives identified in the earlier session. Page 13 5.10 Based on the results of work session #2, work with the stakeholder committee to assemble a preferred concept outlining the shoreline uses, conservation and restoration actions, economic development initiatives, and recreation improvements for each shoreline segment. The preferred concept then forms the basis for SMP environment designations and HRMP implementation actions, Deliverables • Summary report with a preferred harbor redevelopment/restoration concept to be refined into the HRMP and also to serve as the basis for SMP provisions. Task 6: Conduct a vievshed analysis This task will analyze harbor viewsheds and provide a tool to assist in evaluating effects of potential development regulation changes. 6.1 Meet with City GIS staff to ensure model's ability to be used by the City after project completion and transfer any additional layers needed for this analysis. 6.2 Develop a GIS -based 3d model of the City able illustrates potential development as allowed by current zoning. This model will illustrate bulk and height of potential development only and assumes the City provides GIS layers including but not limited to contours, buildings with apex information or elevation, zoning, etc. 6.3 Work with the City to review base model and identify important harbor view -sheds, view preservation considerations, and desired methods of display. 6.4 Illustrate the potential impact of allowing additional height from selected viewpoints. Deliverables ■ Viewshed report containing general recommendations for building height as it will affect views of the shoreline City-wide. • GIS -based modeling tool Task 7: Prepare shoreline inventory and characterization report 7.1 Compile the work of Tasks 1 through 6 into a report and map portfolio meeting the Department of Ecology's requirements. 7.2 Document the shoreline use concept development process for the HRMP. Deliverables • Shoreline inventory and characterization report. Task 8: Conduct visioning process Throughout the update process, the team will work with the HPC, the CAC, and the public in informing and updating the SMP and HRMP consistent with the Shoreline Management Act (see RCW 90.58.130 and WAC 173-26). As noted, the public participation will integrate the SMP and HRMP activities. The individual public participation activities are described and budgeted in the various tasks during which they occur. The scope and budget assume the City will be responsible for advertising the public involvement events, arranging for location of meetings, and any mailings or web -based public communications. The consultant will prepare the content of mailings, if requested. 8.1 Working with the City, build off the City's completed Public Participation Plan to develop a specific outreach plan and schedule for this project. 8.2 Prepare materials for, conduct, and document public participation activities Deliverables: • Community Vision Report. L_- 6 Page 14 • 0 ■ Public participation updates in quarterly progress reports. Task 9: Develop shoreline goals, policies, and regulations 9.1 Prepare shoreline goals and policies that comply with the Shoreline Management Act, and specifically the SMP Guidelines (WAC 173-26-221), and are applicable throughout the local government's shoreline jurisdiction. The goals and policies can be largely taken from those developed in the first phases of the HRMP planning, and the SMP use provisions must be coordinated with the specific recommendations being developed as part of the HRMP. Meeting regularly with staff, the Stakeholder Committee, or the Planning Commission will be important in this phase. Deliverable • Draft shoreline goals, policies, and regulations • Meet up to three times with staff and the Stakeholder Committee to review general policies and regulations Task 10: Develop shoreline environmental designations 10.1 Develop environment designations compliant with the SMP Guidelines (WAC 173-26-211) that reflect the findings of the shoreline inventory and characterization. As noted earlier, the basis for these descriptions will come from Task 5. 10.2 Prepare draft maps illustrating the land and water area contained within mapped shoreline designation boundaries together with justification and rationale for the proposed designations. A map illustrating existing designations compared to proposed designations with a narrative rationale describing reasons for maintaining or changing the designations shall be included. Updated shoreline environment designations may be those recommended in the guidelines, the existing local SMP unique, locally developed environments, or any combination of these, so long as they are consistent with WAC 173- 26-211 environment designation criteria. Deliverable • Proposed shoreline environment designations. Task' 11: Develop environment -speck shoreline use and modification policies 11.1 Once the environment designations are determined, Prepare draft environment designation -specific, use and modification policies and regulations consistent with SMP guideline requirements, according to Chapters 173-26 WAC and 173-27 WAC as well as WAC 173-26-201(3)(d)(i)(E) and 173-26-231. The draft shoreline environment designation specific policies and regulations shall, at a minimum, identify: • Shoreline use and modification activity goals and policies. • Which shoreline uses and modifications are prohibited and allowed by Substantial Development Permit or Conditional Use Permit. • Bulk dimensional standards (buffers, setback, density, etc). ■ Shoreline modification activity standards. • Any local policies or regulations adopted by reference, if relied upon to satisfy SMA or guidelines requirements. Optional SMP components may include: • Shoreline use and dimensional standards listed in matrices, by environment designation. L -__7 Fags 15 SMP "users guide." Deliverables • Draft environment designations and draft environment maps. • Draft environment -specific shoreline use and modification policies; regulations, and standards. • Draft copy of proposed Port Angeles Shoreline Master Program (five hard copies and one digital copy). • Meet with staff and the Committee up to four times to review environment designations and environment -specific policies, regulations, and standards. Task 12:Develop administrative provisions 12.1 Draft administrative provisions based on consultation with the City, ensuring they are consistent with other City regulations and facilitate a timely and efficient review by staff. Deliverables • Draft administrative provisions. Task 13: Prepare cumulative impact analysis 13.1 Address cumulative impacts on shoreline ecological functions resulting from uses and activities allowable under the proposed master program to show how they achieve no net loss of shoreline ecological functions. Proposed restoration will necessarily be part of the no -net -loss equation, so the results of Step 14 will be incorporated. 13.2 Examine HRMP recommendations (e.g., cleanups and development activities) for their impact on ecological functions. 13.3 Evaluate the incremental and cumulative impacts of future uses and development allowed by the proposed draft SMP as an ongoing part of the SMP update process. 13.4 Based upon the findings of the cumulative impacts analysis adjust proposed SMP provisions as needed to demonstrate how no net loss of ecological function and SMA use - preferences (water -oriented uses, public: access, etc.) will be achieved. 13.5 identify how proposed SMP standards will avoid and offset expected impacts of future permitted and exempt shoreline development. Scenario -based impacts analysis is encouraged. Deliverables: A cumulative impact analysis (3 hard copies and one digital copy) of the SMP demonstrating how no net loss of ecological functions will be achieved over time. Task 14 Prepare the restoration plait 14.1 Incorporate findings from the analyses completed above into a restoration plan. The plan will • Establish overall goals, objectives, and priorities in each shoreline area for restoration of ecological functions. • Identify current and ongoing programs that contribute to achieving restoration goals, such as watershed identified projects and flood control district recommendations, as well as additional projects necessary for success. • Develop an implementation strategy including funding, timelines, and benchmarks will be developed. Identification of specific: prioritized restoration projects may be included as an appendix to the SMP. • In addition to the above, the Plan will include the following. L_- 8 Page 16 0 Deliverables A complete restoration plan with accompanying maps, including: • Identification of degraded areas, impaired ecological functions, and sites with potential for ecological restoration. • Goals and priorities for restoration of degraded areas and impaired ecological functions. • Existing and ongoing restoration projects and programs. • Additional projects needed to achieve restoration goals and implementation strategies, including identification of prospective funding. • Times and benchmarks for achieving restoration goals. • Mechanisms to ensure that restoration projects and programs will be implemented. Because the restoration plan is a necessary ingredient in calculating no net loss of ecological functions, restoration planning should precede or be concurrent with Task 13. Task 15: Compile all products into the initial draft of the SMP for submittal 15.1 Compile the SMP sections into a draft SMP and review it with the Stakeholder Committee, 15.2 Conduct an open house to receive comments. Deliverables • Draft WDOE submittal package, including the SMP, cumulative impact analysis, restoration plan, consistency report, and supporting materials. Due Date May 31, 2011 Task 16: Revisit draft SMP and cumulative impacts analysis and demonstrate how no net loss will be achieved 16.1 Based on findings in the cumulative impacts analysis (Task 13), re-evaluate and adjust the draft SMP environment designations, policies, and regulations as necessary to assure that. they are adequate to achieve no net loss of ecological functions. Reference WAC 173-26- 201(3)(d)(i)(E). 16.2 Prepare a report summarizing the cumulative impact analysis that demonstrates how the recommended shoreline management measures with the restoration pian achieve no net loss. Deliverables: • Revised designations, policies, and regulations that address the findings of the cumulative impacts analysis. • Revised cumulative impacts analysis. • Final SMP jurisdiction maps and boundary descriptions. • A report that demonstrates how no net loss will be achieved through SMP implementation. • An SMP Submittal Checklist completed as relevant to task. • Accompanying maps. Task '17:Draft Harbor Resource Management Plan Drafting the HRMP will be a continuous process after the preferred concept is identified. The HRMP we envision is more than a shoreline use/restoration plan. Like the 1989 HRMP, the update should be a strategic plan that identifies a forward direction and a series of steps that Page 17 applicable parties (including City, Port, the Tribe, State agencies, stakeholders, and interest groups) can work toward collaboratively. 17.1 Refine the preferred concept to identify discrete actions to be accomplished and frame them in a redevelopment strategy identifying time frames, needed resources, possible funding sources, and participating parties. 17.2 Review this work will be periodically with the Stakeholder Committee 17.3 Conduct an open house. Deliverables: Draft HRMP, including: • Schematic layout of uses, restoration measures, and public access/recreation improvements. • Cultural resource preservation program. • Capital improvement program recommendations. • Integrated implementation strategy. L 10 Page 18 • • • • Monthly Financial Update APRIL 201 0 General Fund & Street Overview With one third of the year com- pleted, General Fund revenues are up 1.5% from 2009. Through April, we have col- lected 27% of budgeted reve- nues. Expenditures are 5% lower than the same period last year mainly due to a one-time $575,000 transfer for street pro- jects in the first quarter of 2009. There are several areas of con- cern in the General Fund, espe- cially related to revenue collec- tions. There is the possibility that additional building permits. will partially offset losses in in- terest revenue. Due to the chal- lenging economic environment we are currently facing, we must continue to carefully monitor spending. In addition, as we begin the 2011 budget process, we anticipate requests for new or expanded programs GENERAL FUND Revenues -through April Expenditures -through April Net Rev. over/(under) Exp. STREET FUND Revenues -through April Expenditures -through April Net Rev. over/(under) Exp. which will put a further strain on our already limited resources. In the Street Fund, revenues col- lected are up 3% from 2009. Street Fund expenditures are up 47% from 2009 due to a one-time $150,000 CIP transfer along with budgeted increases in personnel. With 33% of the year completed, we are on tar- get with revenues (26% of budget collected) and expenditures (33% spent) in the Street Fund. Due to timing issues with certain revenues and expenditures, some 2010 _ Actual Budget % 4,618,374 17,050,512 27.1% 5,723,670 17,240,532 33.2% (1,105,296) (190,020) 428,989 1,662,625 25.8% 605,021 1,801,995 33.6% (176,032) (139,370) monthly comparisons mill be skewed. The most accurate com- parisons take place at year end, when all revenues and expenditures have been posted and reconciled for the entire year. Revenue through April 2010 Actual 2010 Budget Gas Tax $ 129,237 $ 435,853 30% collected in 2010 28% collected in 2009 REEF $ 28,981 $ 240,000 $300,000 Sales Tax Revenue by Month $250,000 $200,000 --- 2009 —x-2010 —�-2010 Budget $150,000 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 12010 collected in 2010 17% collected in 2009 After strong collections in. April, sales ta:%, revenue is up slightly through. April, 2010 compared, to the same period last ,year. To date, ave are on target, with 32% of budget collected. M-1 700.000 rA" Utility Tax Revenue Collected through April 600.000 500,000 Community & Economic Development Revenue Don't forget the season effect of construction activit With 33% of the year completed, we are on target with the budget related to util- ity tax collections for every utility. • Overall, the City has collected nearly 36% of utility taxes through April, al- most identical to amount collected at this point in 2009. It is important to remember that some utility revenues are cyclical and there- fore the most accurate comparison is at year-end when all revenues have been collected for the year. For example, the electric utility collects higher revenue in the Winter, and the solid waste transfer station usually has higher revenues in Spring and Summer. Community Development Revenue 10 vs. 09 Revenue Source 2010 2009 % variance Building Permits $ 18,237 $ 46,066 -60.4°/ Plumbing Permits 1,714 4,420 -61.2% Mechanical Permits 3,695 5,819 -36.5% Sign Permits 852 622 37.0% Plan Checking Fees 15,649 18,625 -16.0% Planning Permits 1,350 2,800 -51.8% Zonin Fees 1,450 3,375 -57.0% otal Revenue 42 947 81 727 -47.5% • Lodging Tax revenue collected through April 2010 is down 6% from the same period in 2009. However, as a result of a mistake by the State, it needs to be noted that over $11,800 in revenue was booked in January 2009 that was for lodging stays in November and Decem- ber 2008. This resulted in overstated revenue in early 2009. When we elimi- nate the $11,800 mistake from the Janu- ary 2009 receipts, we are able to report an increase of 14% in lodging stays from 2009 to 2010. We are still under the • 2010 budgeted target of $72,748. M-2 .PORT ANGELES FORWARD COMMITTEE .Tack Pittis Memorial Conference Room in. City Hall f Port Angeles, Washington Meeting Minutes for February 11, 201.0 t ' Mission Statement. To create a strong economically and culturally vibrant community that will enhance the lives of our citizens. CALL TO ORDER: Chair Kidd opened the meeting at 7:30 a.m. ROLL CALL: Members Present: Chair Cherie Kidd, Co -Chair Don Perry, Terry Roth, David Miller, Larry Morris for Doug Nass, .teff Robb for George Schoenfeld[, Linda. Rotmark, Kaj Ahlburg. Members Absent: Paul `'Buck" Gieseke, Mike Edwards, Mike Chapman, Frances Charles, Terry Weed, and Willie Nelson. t�a.f,Present: Kent Myers, Nathan West, Scott Johns, Teresa. Pierce Others Present: Tim. Boyle Public Present: Carol. Boardman, Rex. Springer, Ralph Lovely, Sill Robertson. Co -Chair Perry moved to accept Jeff Robb as alternate representative of the Port of Port Angeles for this meeting. Roth second. Motion passed unanimously. Approval tof Minutes Motion made by Rotmark to approve the January 2010 meeting minutes. Second by Ahlburg. Motion passed unanimously. 2010 Census Opportunities for Involvement -IIS Census Chair Kidd introduced Chex Springer with the Census Bureau, Mr. Springer reviewed the Complete Count Committee process and the importance of having a complete count ° of all residents. He outlined the process of gathering information and participation of Complete Count Committees. Census forms will start being mailed on iMarch 15 with Census Day being April 1. PA Forward Work Plan Proposal Chair Kidd tabled the item to March meeting. Juan de Fuca Statue Project West reviewed the proposal from the Greek Foundation of Hellenism of America organization regarding the donation of a statue of Juan de Fuca to the City. West provided a handout showing photos of sample statues and wording. The City's cost to install the statue would be approximately $4000 for the concrete foundation. West provided a map showing possible locations for the statue. Discussion continued on the various locations at the Valley Creek. Estuary Park and a location at the City Pier. This project includes a required sister city relationship with the city of Valeriano, Cephalonia in Greece and in turn for that. relationship the Greek city would donate the statue to the City. This agreement would also provide for the opportunity for exchange visits between the cities. Suggestions were made to have both the Parks, Recreation & Beautification Commission, and the. Soroptimists review the proposal. M-3 Port. Angeles Forward Meeting Minutes February 11, 2010 Roth moved to forward a recommendation to City Council to proceed with the project with the statue to be located along the waterfront area and for City Council to also consider entering into the sister -city relationship. Ahlburg second. Motion passed unanimously. Economic Development /Downtown Port Angeles — Business Resource Survey Co -Chair Perry expressed his thanks to Dianne Myers for her work on.developing the survey. A draft was provided for the committee to review. Next step is to determine whether to mail out the survey, or to provide online. Press release will go out to various organizations to announce the survey and encourage response. Rotmark noted the ease of using services such as Survey Monkey. Ahlburg added that a letter from City Council would be good to include if mailing the survey and to provide a return envelope. Myers stressed the importance of publicity. Discussion continued on the process, return dates and level of response. Chair Kidd asked for direction from the committee. Motion by Co -Chair terry to use Survey= Monkey for the business survey. Roth seconded. Motion passed unanimously. Appoint Representative to Lodaina ,Tax Advisory Committee PA Forward appoints a non-voting representative to the Lodging Tax. Advisory Committee. It is necessary to renew the appointment at this time. Terry Roth is the current representative. Ahlburg moved to reappoint Terry Roth as the PA Forward representative to the Lodging Tax Advisory Committee. Robb seconded. Motion passed unanimously. Citizen Comments Carol Boardman expressed comments regarding the A 1.A report and showed a 2003 newspaper article from another community that highlighted the Peninsula. The article was not complementary on their impression of Port. Angeles as they entered the city. She added that she is excited about the Waterfront Promenade project and said that previously a group had recommended that the vegetation along Front Street from Haines Park to the west be cut, but nothing was done and the trees now block the view. She would like to see that area maintained to open up the view of the harbor and downtown. West will research the request. and see if solution is possible. Continuation — Discussion of 2010 future topics per City Council recommendations Previous meetings had discussed whether to consider forming a subcommittee for finding ways to keep Hurricane Ridge Road open. No action was taken at this time due to the major repair project currently underway. Co -Chair :Perry reported that Olympic National Park (QNP) was at the last. Council meeting and they had explained that lack of funding was the deterrent. City Manager Myers reported that he had been in contact with CNP regarding finding other ways and funding. Ahlburg suggested that rather than work at the local level, that it may be more effective to seek the influence of Congressman Norm. Dicks for funding and having community organizations work together to stress the importance to the Congressman of keeping the road open. City Manager Myers added that timing is very critical as Congressman Dicks may be moving to another congressional committee. Robb stressed the importance of adding in any comments to the Congressman that keeping the road open retunis money to the community through economic development and stressing Page 2 of 4 0 M-4 Port Angeles Forward Meeting Minutes February U, , 201 p what the valve is to the community. City Manager Myers added that the City is sending a delegation to Washington DC in March and that he is talking with Karen Gustin, Superintendent of QNP on this proposal. Memher Reprfrts Roth commented that as a tenant of the Port he was greatly pleased of the return of Pat Deja to the Port staff. Robb thanked him for his comments and added that. Mr. Deja will be more focused on marketing and economic development for the entire community. New Business No discussion. Adjournment Meeting adjourned at 8:32 a.m. Next Meting hate: Next regular meeting— March 11, 2010; at 7:30 a.m. in the lack Pittis Conference Room, City Hall. Minutes approved as presented on May 13, 2010. Cherie Kidd, Chair Teresa. Pierce Executive Communications Coordinator 0 Page 3 of 4 M - 5 Port Angeles Forward Meeting Minutes February 1 1, 20 10 NEW AND GN-GO'I:NG ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE 2-9-06 Continue Discussions on Mark Madsen Completed Housing 1 Jabs Group On -Going 3-13-2008 4'2010" Theme Adopted Group On -Goin 1-08-09 Follow-up & Survey for Subcommittee Immediate April -May Business Resource Event12-1.2-2009: K. Myers Completed 5-1.1-06 12-10-09 Complete Count Census All Spring 2010 February Committee Participation COMPLETED ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY RESULT 3-9-06 Letter to Cit; Council, Mark Madsen Completed Planning Commission and County regarding Southern Cross -Route April -May Strategic Planning Meetings Group Completed 5-1.1-06 2006 with Jim Ha uewood. February Make recommendation to 2007 City Council regarding Group Completed 2-8-07 Harbor Plan May 1.0., Determine PA Forward 2007 representative to Lodging Group Completed 5-10-2007 Tax Committee October 11, Determination of PUD Group Completed 10-11-07 2007 Representative October Gather input regarding Cross- Group Completed 10-11-07 2007 Route issue December Give Recommendation to 2007 City Council Regarding Group Completed Cross -Town. Route January Host Business Resource Subcommittee JanuaryS, 2.009 2009 Event 1 Council Chambers March 2009 AIA Team Grant Visit Grou2 Murch 2009 Forward Recommendations April 2009 to City Council regarding Group April 9, 2009 CFP & Policy Issues Summer AIA Grant. Subcommittee October 2009 2009 Final Report Roll Out August 2010 Census Bureau N. Test November 2009 2009 Presentation February Recommendation 2010 Juan de Fuca Statue Project V. West forwarded to City Council Page 4 of 4 M-6 • • • r� FORT ANGELES FORWARD COMMITTEE Jack Pittis Memorial Conference Room in City Hall I Port Angeles, Washington Meeting Summary for March 11, 2010 Mission. Statement: To create a strong economically and culturally Vibrant community thatswill enhance the hVes,of our citizens: a � �; _ K - CALL TO ORDER: Chair Kidd opened the meeting at 7:30 a.m.. ROLL CALL: Members Present: Chair Cherie Kidd, Doug Nass, George Schoenfeldt, Kaj Ahlburg, Mike Edwards, Willie Nelson, Mike Chapman. Menmbers Absent: Co -Chair :Don Perry, Frances Charles, Terry Weed, Terry Roth, Linda. Rotmark. Two vacancies for Citizen -At -Large positions Staff Present; Kent Myers, Scott Johns, Teresa Pierce Others Present: Tim Boyle Public Present: Ralph .Lovely, Chris Riffle, Greg Halberg Being without a quorum, no action could be taken on any of the agenda items. Items will be carried forward to the April meeting. Those in attendance agreed to continue and only discuss the agenda items. Approval ofMinutcs Tabled. 2010 Census 0nnnrtunitr'e1for Involvement - US Census Chair Kidd noted that participation in the census is very important and that she had received a notice that. the census forms Would be coming out soon. Edwards asked if they had hired enough people yet to do the door-to-door gathering. Chair Kidd responded that they are still hiring and that she tried to apply for one of the positions but was ineligible because she is an elected official. Edwards asked if PA Forward was fulfilling the committee's commitment to the process. Chair Kidd responded that our obligation is to send the inessage back to our respective groups. Chapman added that the County will be leading an extended effort into the remote portions of Clallam County to encourage participation in those areas. Workers are already being recruited in those specific areas. PA Forward Work Plan Proposal Tabled. Economic_ Development/Dowrrtown Port Angeles —.Business Resource Survey Myers reported that on using Surrey Monkey for this business survey process with results being presented at the next meeting. The information will give PA Forward specific direction about needs of our local. business community. M-7 Port Angeles Forward Meeting Summary March 11, 2030 Continuation — Discussion of 2010 future tapirs per Cita Council recommendations Chair Kidd talked about the importance of the look of the city and finding ways to get community spirit behind it. She reviewed the importance of the momentum generated by the AIA report and keeping that. going. She talked about the AIA recommendations about reducing sign clutter and other suggestions. She would like to hear from the committee on their thoughts and ideas. Myers reported that the next process of the downtown painting project will start up again in May. He also reported that painting the PenPly building is also planned for this spring. Chair .Kidd stated that she would like to see a paint brush in the hand of each member of the committee to help paint this 'building. Kidd requested that committee members put May l st on their calendars to participate in the project. Edwards plans to organize the work differently this year with more community groups participating. Kidd stressed that the PA Forward Committee members go back to their respective groups and determine exact dates for participation in the Downtown Painting Project, Ralph Lovely offered that there are a variety of volunteer groups in the community that might be available to assist. Tim Boyle will make an announcement at the Lions Club meeting today. Myers is taking the lead in organizing the Pen Ply project with help from the City's Employees' Association. Myers recommended adding discussion of the Downtown Painting Project to the next meeting agenda and. inviting Jan Harbick to attend. Ahlburg offered that murals add a lot of character and interest to a. community and he would like to see more of them on the main streets in the city. Edwards offered that Tan Harbick will be able to offer more infonnation as there are already a group of mural artists in the downtown area. Myers added that next year with the llwha. Dam Removal. Project that there will be a, definite increase in visitors to our area and it is important to give a good impression of our community. Kidd added that when she goes for her walks she takes her gloves and picks up trash along the way. She asked if there was a way to work with the schools to increase awareness, perhaps through their leadership classes, so they could perhaps partner with PA Forward on a type of "Pick Up PA" theme. Trash affects the appearance of our town and she would love to see kids get involved. Boyle said that he has seen private citizens picking up trash on the west side of town. Schoenfeldt offered the idea of a class competition between seniors, juniors, etc., at the High School as an incentive project. Ahlburg added that the appearance of the Chinook Motel has long been a problem and wondered if there was a way to expedite the process. Myers reported that the motel is no longer operating and that the property is for sale and that the City has done all it can at this time. Nelson inquired about the Bubble. Kidd responded that she has the understanding that it is in storage and that a good location for it was just never round. Kidd asked what preparations are in place to roll out the red carpet to welcome all of the rnedia and other attention that our community will be receiving in regards to the Elwha. Dam Removal Project. Edwards suggested that working with the Peninsula College as the College is already starting scientific studies on the project. Ahlburg suggested that the high school marketing class could use this as a class project. Myers added that Olympic National Park is already working on a marketing plan and creating opportunities for people to be able to see the deconstruction. Ahlburg will contact the high school and see if there is interest. Page 2 of 4 0 M-8 Port Angeles Forward Meeting Summary March 11, 2010 Boyle asked about improvements to railroad Avenue. Myers responded that the City has made federal appropriations request for improvements in that area including improvements to the Ferry Terminal and the area between the City Pier and Estuary Park. Johns reported that the Planning Department is looking at sign clutter in the areas of Front and First Street. Edwards suggested a subcommittee meeting for the AIA recommendations to help keep the momentum going. Jahns reported that the next round of Facade improvement Projects will be this spring. Discussion continued on other ways to capitalize on the impact of the Elwha Dam Removal project to the overall community. Suggestion was made to have Olympic National Park (ONP) come to a future meeting to report on their marketing plan and progress. Myers and Chair Kidd recently met with ONP staff regarding keeping the Hurricane Ridge Road open more throughout the year. Myers reported that DNP estimated that it would cost an additional $400,000 per year to keep the road open up to seven days a week. A City delegation will be going to DC next week to further promote the effort. Chapman suggested PA Forward send a letter of support along with the delegation. Consensus was to send a letter with the delegation to DC. Discussion continued on use of County and City personnel and. equipment to help keep the Hurricane Ridge road open. Myers stressed that financial resources is what is needed and to also keep in mind that extreme weather and avalanche dangers will always cause road closures. Member Reports Nelson reported that the Economic Development Council is moving along with preparations for the Economic Summit. In May, the Chamber is providing for him to go to a big outdoor adventure show in Victoria this year. Myers and the Mayor will also be going to the event to further promote Port Angeles. Kidd expressed her thanks to :Myers and the Mayor for being so active in promoting Port Angeles. Nelson expressed his appreciation for Myers' outstanding efforts as City Manager, New Business No discussion. Adjournment Meeting concluded at 8:32 a.m. Next Meeting Date: • Next regular meeting — April 8. 2010, at 7:30 a.m. in the Jack. Pitt is Conference Room, City Hall. NO Q UOR UM PRESENT — SUMMARY ONLY Cherie Kidd, Chair Teresa .Pierce Executive Communications Coordinator ! Page 3 of 4 M-9 Port Angeles Forward Meeting Summary March 11, 2010 NCw AND ON-GOING ACTION ITEMS DATE DESCRI:P'1TION RESPONSIBLE .PAR'T'Y TARGET DEADLINE 2-9-06 Continue Discussions an Mark Madsen Completed March 2006 Housing/Jobs Group On -Going 3-13-2008 "2010" Theme Adopted Group On -Goin 1-Q8-09 Follow-up & Survey for Subcommittee April 2010 April -May 2006 Business Resource Event 1.2-12-2009: K. Myers Completed 5-11-06 12-1.0-09 Complete Count Census All Spring 2010 Committee participation 3-2010 PA Forward Work Plan Proposal Nathan West Aril 2010 Invited ONP to discuss 3-201.0 marketing plan for Flwha Dam Kent Myers May 2010 Removal I'rnjeet. COMPLETED ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY RESULT Letter to City Council, Mark Madsen Completed March 2006 Planning Commission and County regarding Southern Cross -Route April -May 2006 Strategic Planning Meetings Group Completed 5-11-06 with Jim Hag uewood Make recommendation to City February 2007 Council regarding Harbor Plan Group Completed 2-8-07 Determine PA Forward May 10, 2007 representative to l.,odging Tax Group Completed 5-10-2007 Committee October 2007 Determination of PUD Group Completed 10-11-07 Representative October2007 Gather input regarding Cross- Group Completed 10-11-07 Route issue Give. Recommendation to City Deccmber 2007 Council Regarding Cross -Town Group Completed Route January 2009 Host Business Resource Event J Subcommittee January 8. 2009 Council Chambers March 2009 A.IA Team Grant Visit Group March 2009 Forward Recommendations to April 2009. City Council regarding CFP &, Group April 9, 2009. Policy Issues Summer 2009 AIA Grant. Final Re.ort Roll Out Subcommittee October 2009 August 2009 2010 Census Bureau N. West November 2009 Presentation February 2010 Juan de Fuca Statue Project M West Recommendation to City Council Page 4 of 4 M-10 • r� u • • ROLL CALL Members Present: Members Absent: Staff Present: Public Present: APPROVAL OF M,I„NUTES MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 April 14, 2010 6:00 p.m. John Matthews, Doc Reiss, Carla Sue, Mike Caudill, Tim Boyle, Sissi Bruch Nancy Powers Scott Johns, Sue Roberds Juanita Bauer, Dorothy Munkeby Commissioner Sue moved to approve the March 24, 2010,.regular meeting minutes. The motion was seconded by Commissioner Boyle and passed 5 -- 1 with Commissioner Caudill abstaining due to his absence at the meeting. PUBLIC HEARINGS: Chair Matthews reviewed the quasi judicial public hearing procedures for the public and qualified the Commissioners regarding appearance of fairness and conflict of interest matters. All Commissioners responded for the record that they had no appearance of fairness or conflict. of interest issues with regard to the pending application. The Chair then reopened the public hearing. CONDITIONAL USE PERMIT — CUP 1.0-02 — BAUER, 728 Caroline Street: Request to allow an accessory residential unit (ARU) in the RS -7 zone. (Continued from March 24, 2.010.) Associate Planner Scott Johns reviewed the staff report recommending approval of the accessory residential unit with conditions. Mr. Johns responded to Commissioner Bruch that there are other two story structures in the neighborhood as well as a couple of three story buildings. She asked if any comments were received from neighbors. Planning Manager Roberds responded that Mr. T.A. Burton, an immediate neighbor, provided testimony at the March 24 meeting in support of the proposal. That letter is included in the file and is referenced in the meeting minutes. Commissioners asked for clarification regarding the planned development process. Planner Johns noted that the proposal is a little tricky in that the existing residence is quite small and the accessory residential unit cannot be larger than 50% the size of the primary residence. Since the intent is to demolish the existing primary residence, during construction of the ARU, at some point, the primary will be demolished so the ARU will become the only unit on the site. M-11 Planning Commission Minutes April l4, 2010 Page 2 Following demolition of the primary structure, the ARU will be completed and (likely) a new is primary structure will be begun that will take precedent size wise over the ARU. I.f a new primary is never built, the ARU will simply remain as the only residence on the site. However, the intent is to end up with two residential units that meet the required construction/site coverage ratios for structures in the RS -7 Residential Single Family zone. There being no further questions, Chair Matthews opened discussion to the public. Juanita ,Bauer, 4920 Island View Drive, Mukilteo, WA, thanked the Planning Commission for its consideration of the matter. She and her husband have owned the property for many years and the property redevelopment is one they have been planning for quite awhile. They plan to return to Port Angeles in their retirement and live on the site. There being no further comments, Chair Matthews closed the public hearing. Following brief discussion regarding the intricacies of the site development such that in any scenario development standards are met, Commissioner Reiss moved to approve the conditional use permit with the following conditions, citing the following findings and. conclusions in support of that action: Conditions: 1. Addressing for each dwelling unit shall be clearly identified as 728 and 7281/2 East Caroline Street. Address numbers must be at least six (6) inches in height and readily visible from the street and of contrasting color from their background. 2. Two (2) off-street parking spaces are required for each residential dwelling unit for a total of four (4) spaces. 3. Driveway and site access shall be constructed to Public Works and Utilities Standards. 4. All utility improvements including water, sanitary sewer, storm drainage and electrical are to be completed to the satisfaction of the Public Works and Utilities Department. Separate water and electrical meters are required for each dwelling unit. 5. The phasing plan as approved shall be followed throughout the site redevelopment. process or the conditional use permit may be invalidated. Findings: Based on the information provided in the Community and Economic Development Staff Report for CUP 1.0-01 dated April 1.4, 2010,.including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning Commission hereby finds that: 1. Gerald and Juanita Bauer submitted a Conditional Use Permit application for an accessory residential unit on February 23, 2010. The applicant owns the subject property. The proposed site is legally described as Lot 3, Block. 36 of the Norman R. Smith Subdivision of Port Angeles.. WA, and is located at 728 E. Caroline Street. M-12 • L�] Planning Conionssion Minutes April 14, 2010 Page 3 3. The site is zoned Residential Single Family (RS -7) and is 7,000 sq. ft. in area. PAMC 17.10 contains bulk and dimensional standards for residential structures and accessory structures. No extenuating circumstances exist on the site that would warrant any modification to the standards listed in PAMC 17.1.0. 4. The City's Comprehensive Plan designates the site as Low Density Residential. Adjacent designations are also Low Density Residential. The site is located in the City's North Central Planning Area. The subject site is located on the south side of East Caroline Street and east of Francis Street. Development in the neighborhood includes predominately single family residential uses. 5. The City's Comprehensive Plan goals and policies were reviewed for consistency with the proposal. Land. Use :Element Goal A and Policy A.2 and C2, Housing Element A.6 and B.6, and. Transportation Element. Policy B. 1.4 where found to be specific to the proposal and are listed as Attachment B to the April 14, 2010,.staff report. 6. Per 1.7.96.050 PAMC, the Planning Commission shall consider applications for conditional use permits as specified in the applicable Chapter of the Zoning Regulations. The Planning Commission may grant said pen -nits which are consistent and compatible with the purpose of the zone in which the use is located, consistent with the Comprehensive Plan, and not contrary to the public use and interest. In each application the Planning Commission may impose whatever restrictions or conditions are considered essential to protect the public health, safety; welfare, and to prevent depreciation of neighboring property. Conditional uses shall be evaluated to determine if the characteristics of the intended use as related to the specific proposed site would defeat the purpose of the City's Zoning Regulations by introducing incompatible, detrimental, or hazardous conditions. The Planning Commission may refuse to issue a conditional use permit if the characteristics of the intended use would defeat the purpose of the City's zoning regulations. A development that is approved through the conditional use permit process must remain in continual compliance with specific conditions of approval or may be revoked. 7. The ARU is proposed to be located above a garage. Garage space that is attached to a residential structure shall meet required residential setbacks from all property lines. 8. An. ARU may be no larger than 50% the size of the primary residence in the RS -7 zone. As proposed, the ARU will be 36.6% the size of the proposed new primary structure. 9. Site access must comply with Public Works and Utilities Standards that are contained in the Urban Services Standards & Guidelines Manual. 10. Notification of the conditional use permit application was placed in the Peninsula Daily News on March 3, 2010. Public notice was mailed to property owners within 300 feet of the subject property on March 1, 2010..The site was posted on March 1, 2010. One written comment supporting the project was received within the public notice period. 11. A Determination of Non -Significance was issued for the proposed action on April 14, 2010. M-13 Planning Commission Minutes April 14, 2010 Page 4 12. The .Planning Commission opened a public hearing on the proposal at the March. 24;. is 2010,.regular :Planning Commission meeting and continued the action to the April 1.4, 2010 regular meeting. An immediate neighbor, T. A. Burton, provided comment at the March 24 public hearing in favor of the proposal. Conclusions: Based on information provided in the Department of Community and. Economic Development Staff Report for CUP 10-01 dated April 14, 2010, including all of the information in the public record file, comments, and testimony presented during the public hearing.. the Planning Commission's discussion and deliberation, and the above listed conditions of approval and listed findings, the City of Port Angeles Planning Commission hereby concludes that: As conditioned, the proposal is consistent with the intent of the Comprehensive Plan. 2. As conditioned the proposal is consistent with requirements for approval of a conditional use permit as specified in PANIC 1.7.96.050; and with the requirement of a conditional use permit for an accessory residential unit in the RS -7 per PAMC 17.10.040(A) 3. As conditioned, the proposal is consistent with PAMC Chapter 1.4.40 (Parking Ordinance). 4. The use is in the public interest as it allows for a variety of housing opportunities within the city. 5. The City's responsibility under the State Environmental Policy Act in review of the proposal has been satisfied. Commissioner Caudill seconded the motion that passed b — 0. STREET VACATION PETITION — STV S_ TV 1 d-01 — MUNKEBY, Portion of Nantucket Avenue. Planning Manager Sue Roberds presented the Department Report indicating that the proposed street vacation is intended to clear title in an instance where a residence was inadvertently developed encroaching into an undeveloped right-of-way many years ago. This is an area where property lines are indistinct and several streets platted pre 1900.were never developed. Staff recommended that the Planning Commission forward a recommendation of approval of the street vacation action to the City Council. Mrs. Dorothy Munkeby,1104 E. Lauridsen. Boulevard, agreed with staff s report and assured ZD the Commission that the encroachment was inadvertent if there indeed was an encroachment. She believed the right-of-way had previously been vacated. There being no further comments, Chair Matthews closed the public hearing. Commissioner Bruch moved to recommend approval of the street vacation action with one condition, citing the following findings and conclusions in support of the recommendation; M-14 Planning Commission Minut" April 14. 1010 Yage 5 Condition: 1. Property owned by the petitioners and right-of-way acquired through the subject vacation shall be combined into one building site per Zoning Lot Covenant prior to the issuance of a quit claim deed for the right-of-way. Findings: 1. A petition requesting vacation of right-of-way platted as Nantucket Avenue abutting Lots 7 —13, Block 4, Campbell's Addition was submitted by abutting property owner Dorothy Munkeby on March 1, 2010. The area was platted in 1.890, and was annexed into the City in 1961..The right-of-way is 60' wide. 2. RCW 35.79 requires that a petition for vacation of right-of-way shall be signed by two thirds of the abutting property owners to be considered valid. The petition is signed by the abutting property owner of the entire east one-half of right-of-way. The west one- half of right-of-way is owned by the Port Angeles School District. The School. District is not interested in seeking vacation but does not oppose the petition action. 3. The abutting subject property (Munkeby) is zoned RS -7 Residential Single Family, as are properties north of the site. Franklin School (west of the site) is zoned Public Buildings and Parks, and the Crestwood Convalescent Center and Laurel. Assisted. Living community are located further east of the Munkeby property. Properties south of the subject site are zoned RS -9, Residential Single Family. 4. Development in the RS -7, Residential Single Family cone requires minimum 20' front and rear yards, 13' side yards abutting streets (right-of-way), and a minimum 7' interior side yard setbacks. The existing encroachment by the Munkeby residence into the Nantucket Avenue right-of-way is approximately 12'. 5. Ca.mpbell's Addition was filed as a County plat in the late 1.890's. Not all rights-of- way ights-ofway in early plats were developed and some were considered vacated by statute if undeveloped by 1906. Encroachments exist where individual surveys were not. performed prior to construction decades later in areas where rights-of-way were not apparent. This is such a case. 6. The City's Public Works and Utilities, Fire, and Community and Economic Development Department staff reviewed the petition. No objections or concerns were raised as a result of the review. Public Works and Utilities staff commented that vacation of a portion of the east one half' of the right of way will not present any transportation or utility issues as the remaining one half of the right-of-way is available for development. The Port Angeles Fire Department noted that emergency access will not be hindered by the proposed vacation. There are no utilities in the portion of right of way being requested for vacation. 7. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right-of-way. Land Use .Element, Map Goals, Policies; and. Objective Element Goal A is relevant to the proposal. 8. Residential properties south of the Munkeby property that were platted with secondary M-15 Planning Commission Minutes April 14, 2010 Page access via Nantucket to Lauridsen. Boulevard will continue to have access through the remaining west portion of Nantucket Avenue in the event of future short plat action. Those properties currently access from Park, Avenue; however, it is possible that access to Lauridsen. Boulevard will be desired for the Lannoye and Ratzman properties immediately south of the Munkeby property. The City's subdivision regulations contained in Title 1.6 of the Port Angeles Municipal Code require that new lots created in the City have access to an improved City street. 9. Reviewing City Departments (Public Works and Utilities, Fire, and Police Departments) indicated no cause for concern in this matter. 10. Nantucket Avenue is a platted 60' right-of-way. Reduction of the right-of-way by vacation to eliminate the encroachment and provide a minimum side yard setback. abutting a street (25') will reduce the remaining right-of-way width to 35'. Only two properties south of Nantucket Avenue require access to Lauridsen. Boulevard via the remaining right-of-way (Lannoye and Ratzman properties). 1.1. The City's standing policy has been to vacate unopened right-of-way without requiring compensation when inadvertent encroachments exist either due to errors caused by no survey or survey inaccuracies, or where it is uncertain if statute actions apply in an effort to assist property owners in clearing title to their properties. Staff recommended that no compensation should be applied to this matter based on that history. 12. The vacating of a street is categorically exempt from a State Environmental Policy Act (SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code. 1.3. The site was posted regarding the proposed land use action on. April 1, 2010,.with legal publication appearing in the Peninsula Daily News on March 31, 2010. No written comments were received during the public notification period that ended on April 14, 2010. 14. Consolidation of the right-of-way with the abutting property into one building site following vacation can be accomplished by Filing a. Zoning Lot Covenant. 1.5. The Port. Angeles City Council set a public hearing date for action on the street vacation petition by Resolution on. April 6, as May 4, 2010.. 16. The Port Angeles Planning Commission held a public hearing on the proposed street. vacation on April '1.4, 2010.. Conclusions: A. Vacation of the requested portion of the east right of way will not prevent access to properties in the area for emergency purposes, nor will the proposed vacation result in a change in daily service needs to existing properties. B. No compensation is justified in this vacation request. The action does not increase the buildability of the abutting property but allows the property owner to clear title to her property and provides a conforming side yard setback adjacent to a street as is prescribed in the Port Angeles Municipal Code for the RS -7 zone. C. The vacation will place unneeded property on the City's tax roles and is therefore in M-16 Planning Commission Minutes April 14. 2010 Page 7 the public interest. D. As conditioned, site consolidation will appropriately combine the vacated right-of- way with the abutting property into one building site. E. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically Land Use Map Goal, Policies and Objective .Element Goal. A. F. Properties south of the right-of-way will retain use of the west one-half of the right-of- way ight-ofway for future use. The motion was seconded by Commissioner Boyle and passed h — 0. COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS Planner Johns provided a summary of long range planning items that staff are currently working on including transportation issues such as the waterfront promenade, wayfinding, and signage improvements suggested by the AIA team, update to the City's shoreline master program that is mandated by the State, adoption of a Harbor Resources Management Plan, and a plan to re meander the Valley Creek corridor. The Harbor Planning Committee is a large diverse group consisting of representatives from Clallam County including members from the Port of Port. Angeles, Lower Elwha Klallam Tribe, Department of Natural :Resources, United States Coast Guard, Puget. Sound Partnership, and ex officio members from the Department of Ecology and the Port of Fort Angeles. REPORTS OF COMMISSION MEMBERS Commissioner Boyle indicated that the fort Angeles Forward Committee will not be meeting in April. Commissioner Bruch asked for a brief report on the matter discussed at the March meeting regarding .Mr. and. Mrs. Pellet . Planner Roberds provided a brief history of the work the Pellets did in the right of way without permission from the property owner (the City) that had caused upset in the neighborhood and that this is an area of long standing discord between neighbors. ADJOURNMENT The meeting adjourned at 7:20 p.m. Sue Roberds, Secretary • John Matthews, Chair M-17 Planning Commission Minutes April 11, 2010 Page 8 PREPARED BY: S. Roberds M-18 • • OLYMPIC REGION CLEAN AIR AGENCY 2940 B LIMITED LANE NW OLYMPIA WA 98502 Regular Meeting May 12, 2010 10:00 am Be courteous Please silence all cell phones I. CALL TO ORDER II. APPROVAL OF AGENDA (Ask for any corrections, additionslomissions) III. APPROVAL OF MINUTES Minutes of Regular Meeting, April 14, 2010 IV. CONSENT AGENDA Expenditures and Disbursements approved for payment for the period April 10, 2010 — May 5, 2010: Warrants and wire transfers: 63002753 through 63002800 = $43,411.76 Payroll: 303017 through 303034 = $120,284,83 V. PUBLIC HEARING 1. FY2011 Budget VI. DIRECTOR'S REPORT 1. Compliance Update 2. ORCAA Permit Actions 3. Education and Outreach 4. Air Quality Summary 5. Finance/Administrative Update 6. Executive Director's Report VII. EXECUTIVE SESSION To discuss any matter suitable for Executive Session under RCW 42.30. 110 Vill. ADJOURN is M-19 OLYMPIC REGION CLEAN AIR AGENCY 2940 B Limited Lane NW Olympia, Washington 98502 BOARD OF DIRECTORS MEETING April 14, 2010 Members present: Clay Harwood, Pacific County (Chair) Phil Johnson, Jefferson County Cynthia Pratt, City of Lacey Dan Di Guilio, City of Port Angeles Art Starry, Thurston County Craig Ottavelli, City of Olympia (Vice Chair) Terry Willis, Grays Harbor County Mike Doherty, Clallam County Emmett Dobey for Lynda Ring -Erickson, Mason County Members absent: Ecology: Phyllis Baas Legal Counsel: Heather Welch, for Fred Gentry of Bean, Gentry, Wheeler & Peternell Staff Present: Fran McNair, Executive Director; Robert. Moody, Compliance Supervisor, Geoffrey Glass, Engineer; Dan Nelson, Public Information Officer; Lynn Harding, Administrative Services Manager; Jimmy Werner, Senior Air Monitoring Technician; and Debbie Moody, Recorder The meeting was called to order at 10:17 a. m. There were no additions or omissions to the Agenda. Pratt moved approval of the Agenda. Johnson seconded the motion and it carried unanimously. Harwood noted it was time to elect new officers for the Board. Willis moved Ottavelli continue to serve as Vice - Chair. Johnson seconded the motion and it carried unanimously. Ottavelli moved Harwood continue to serve as Chair. Starry seconded the motion and it carried unanimously. Harwood noted the Consent Agenda consisted of March 10, 2010 Minutes as well as the Warrants and wire transfers 63002686 through 63002752 in the amount of $65,830.75; and Payroll 301435 through 301452 in the amount $119,337.51 for March 5, 2010 through April 9, 2010. Willis requested the Minutes be voted on separately as she was not present at the previous meeting. Ottavelli moved approval of the Warrants and Payroll. Willis seconded the motion and it carried unanimously. Ottavelli moved approval of the Minutes of March 10, 2010. Starry seconded the motion and it carried by a majority of the Board. Willis and Doherty abstained as they had been absent at the March meeting. PUBLIC HEARING Reciulation Revisions Harwood opened the public hearing at 10:20 am. McNair noted we have received one written comment. McNair explained the revisions are administrative in nature. We have moved some definitions around, removed obsolete definitions, and as a result of a hearing we have redefined Owner. We also rra ve�trrvice 2 of notice into the general section of our regulations. McNair explained the one comment we received was with regard to the compound exemption list. They have requested that we add 2 compounds, dimethyl carbonate and propylene carbonate, to the list. Wiliis noted we changed Hog Fuel to Hogged Fuel and wanted to make sure that was our intention. R.Moody noted the machinery is called a hog, which hogs the fuel. Harwood asked if there were any other comments. Starry noted under 8.1.7, it basically says you can't operate an uncertified woodstove unless it has been rendered inoperable. He understood the intent, but thought it should be reworded. R.Moody explained we frequently find old woodstoves and use them as a decorative item. After some discussion the Board asked that staff reword the section. Harwood closed the hearing at 19:27 a.m. Pratt moved the addition of dimethyl carbonate and propylene carbonate to the list, as specified. Starry ' seconded the motion and it carried unanimously. Ottavelli asked if we are looking to approve the entire revision today. McNair asked that we do, as long as the Board agrees with the changes. Ottavelli moved approval of the revisions with the understanding staff will reword 8.1.7 to clarify the intent. Starry seconded the motion and it carried unanimously. DIRECTOR'S REPORT Compliance Update Robert Moody, Compliance Supervisor, thanked the Board for the rule change and explained the process—we will make the changes and file the revision with the Code Revisor and 31 days after that the rules become official. R.Moody noted we will be bringing outdoor burning rule revisions to the Board in the near future. Ottavelli asked if staff will be letting the person who requested the additional compounds know that they were approved. R.Moody stated we would. We have 2 hearings scheduled for May, R.Moody noted. We have received 7 complaints in this past month for Silver Springs. They received 2 Notices of Violations in the same time period, one for odors and the other for maintenance issues. We do have a town meeting coming up and a newsletter inviting folks has been sent out to the community. R.Moody explained we had some Ecology money in the past couple of years that allowed us to replace uncertified woodstoves. ORCAA also set aside monies to assist in changing out a total of 133 old stoves. Of the 133, R.Moody noted, 95 were in Thurston County with the balance in Port Angeles and Pork Townsend. We feel it was a successful program and a good service for the community. We do hope more money becomes available so we can participate again. R.Moody stated every 6 months the compliance staff goes to smoke school to recertify. R.Moody explained the process of smoke school to the Board. He wanted to share with the Board that for the first time in the history of the agency, that he was aware of, our entire compliance staff (5 staff members) passed smoke school on the first run. McNair felt it just shows the skill level of our staff. The Board congratulated staff. Willis asked about the complaint report, noting several complaints in the "open firelsmoke" category. She asked if staff could clarify what they might include. R.Moody noted typically we get a call from a person complaining about a neighbor burning, whether it is a legal burn or one where they are burning a mattress or garbage. We take the information and place it in our database and follow up on it. Ottavelli asked for Clarification — if a name shows up on this list, it doesn't necessarily mean they were doing anything wrong, it is M-21 just an indication that someone has complained about the activity. R.Moody stated that was correct and, in fact, a lot of times we are just mediating neighborhood disputes. Pratt asked what types of complaints fall in the "other" category. R.Moody explained it could be asbestos complaints for instance, any complaints we don't see on a regular basis. Ottavelli asked if staff at the cities/counties know to tell citizens to call ORCAA. R.Moody stated if citizens call in to a fire departments' business line, the receptionists know to direct them to ORCAA. If a citizen calls 911, Capcom forwards non- emergency calls on to us as well. Ottavelli asked if we need to do anything to assure the frontline staffs know how to respond when they get those calls. Generally, R.Moody noted, you'll find we have very good working relationships with all the fire districts in our jurisdictions. Harwood asked if we deal with businesses that advertise burn barrels. R.Moody stated we do go in and explain to them they are doing a disservice to their clients due to the fact if they are caught burning in it, the client will received a ticket. Willis asked for clarification on the legality of burn barrels — is it what they burn in it or is'it the barrel that is illegal. R.Moody stated the burn barrel itself is outlawed in the state of Washington. The rule allows people to create masonry or concrete devices to burn vegetation in, but you are not allowed to use a burn barrel. McNair explained the reasoning had to do with what was burned in the barrels; most people used them for trash burning, Doherty wanted to clarify that in the UGAs, and cities, you can't burn; but in the unincorporated and non-UGA areas you can burn wood waste, meeting the DNR standard 4x4 piles. Or our standards, McNair interjected. R.Moody explained if they are burning in the woods, it is DNR standards, if it is residential it is under our rules. Willis asked if they can get a permit for larger fires. R.Moody stated they can get permits from either us or the fire districts, depending on where you are what kind of fire, how large of piles, etc. Ottavelli asked to put it simply; there is absolutely no burning in the city. Starry stated he thought you could have a recreational fire. R.Moody stated it depends on what city you are in. Ottavelli noted it sounds complicated. R.Moody noted this gives you an idea of what to expect when we bring the outdoor burning rule revisions to you. He feels it may take a couple of months to get through the revisions at the Board level. Dan Nelson, Public Information Officer, handed out ORCAAs outdoor burning brochure that explains what can and cannot be burned in each of our counties, as well as where you can and can't burn. ORCAA Permit Actions Geoffrey Glass, Engineer, noting the finalized permits at the end of the report, stated Forks High School's biomass boiler permit has been finalized. Rainshadow Roasting Company is a small coffee roasting company that one of the inspectors came across while in the field. We were able to issue what is known as a Notice of Intent (NOI) for the roaster. The permit will still maintain the same level of controls, had they gone through the full Notice of Construction (NOC) process. The main difference being the cost to the source, Glass explained, and the time to process the permit. We feel we will find more of these types of businesses and be able to handle them under the NOI, thus saving our sources time and money, Glass briefly went over some of the other projects. Glass noted we have a few permits that have caught public interest. Gordon Lance is working on a permit for Adage, in Mason County. He has been working very closely with the public and keeping them informed of the process. Glass noted we have added a page to our website to disseminate information on this project. Department of Informational Services (DIS) here in Olympia is another project that citizens have expressed interest in. Glass stated he is working on the DIS permit and it is the largest collection of backup diesel generators in our jurisdiction. Due to the high level of public interest in this case, regardless of the conclusion ORCAA comes to, someone will be unhappy and we expect an appeal. Glass explained it is his intention to have a very defensible decision at the end of the process. We are expecting an application from Nippon, Glass continued. They are planning on replacing a 50 year old boiler with a new one. The new boiler will have Best Available Control Technology and will be operating at a M-22 4 steady state as a co -generator. Glass noted these types of burners work much better at a steady state. *Glass noted the Sierra Pacific Industries' AOP is currently late. They did submit part I and part II applications which are a case by case MACT determination. This has to do with the air toxic rules for boilers which were EPA promulgated and then vacated. The applications were sent to us early last year, Glass explained, so we recognize their permit as being modified since it had been completed. He continues to work on the final permit and plans on having the draft done within a week. Ottavelli wanted some assurance from staff that we are not going to extremes with the DIS case. In other words, we are approaching DIS with the same diligent, thoroughness, and even-handedness we would with any other project. Glass assured Ottavelli that we are following procedure. Di Guilio asked what the average length of time it takes to process a permit. Glass explained it varies quite a bit due to several reasons. Some projects are inherently more complex, Glass stated, such as a major source or synthetic minor source. It can take a significant period of time to adequately review the impacts. In some cases, a source will send in an application to get the process started, but they are usually missing a lot of details that have yet to be worked out. For example, Glass continued, Paneltech has an application in to add a new coating fine. The application was sent to us early so that when they are ready to make the final decision on what equipment they are purchasing, we are ready for it and the review time is much faster. There are times when we are waiting on SEPA determinations as well, Even if we have all the information to review and determine what the outcome will most likely be, we can't issue the final determination until the SEPA process has completed. Air Operating Permits typically take well over a year to process. Harwood asked if the receipt of application date could be added to the report so we can have a better understanding of the time frame. McNair stated the dates may or may not help and the application date could be misleading. Due to the fact there are so many different variables to explain the reasons behind the length Of time, it may not make sense. Ottavelli thought perhaps there could be a list of the 5 top reasons for delays and then if there is anything out of the ordinary it could be explained. McNair noted we could look into it. Dobey asked what the next steps are in the DIS case. Glass stated issuance of the preliminary determination is next. McNair noted the building is underway. Glass added we have already been contacted by the public so we will be holding a public hearing. Ottavelli asked where the hearing would be held. Glass stated it could be held here at our offices or we could hold it in the neighborhood. Willis stated Glass had mentioned that at times staff is waiting on the county to do something before you can complete an application. Willis asked if there are ever delays beyond what you think is appropriate. Willis stated it is critical to businesses that they get their permits into place and we don't want your process held up because there are issues at our offices. If that comes up, would staff be willing to let us know, Willis asked. Glass stated we could contact you if we feet the county is taking excessive time. McNair explained we do our best to work with the staff to work out issues. Willis asked if the delay in SPI's permit issuance keeps them from working. Glass stated it does not. As long as we have their application in to us, on time, they are protected by a permit shield. The can continue to operate under the previous permit until the new one is issued. Education and Outreach Nelson stated we have created a couple of dedicated pages on our website for Adage. The page includes their permit and our permitting process. We have also put up web pages for our Biomass survey and evaluations that Mark Goodin, Professional Engineer, is shepherding through. We have sent newsletters out to the communities around Silver Springs. We continue to try to stay out in front *of issues. M-23 Nelson wanted to let the Board know that the recognition we did for KING5 got the attention of KOMO4 and they invited us up to talk to them. KOMO4 was very interested in EPA's plans to change the standards for ground level ozone. Nelson stated he had included a couple of pages in the packets that shows an overview of what EPA's plan is for ozone. Nelson explained it is likely we will be part of the non -attainment area for ozone, under the new standards. It was good to have both KING5 and KOMO4 interested in the information. We will continue to work with Puget Sound Clean Air as well. Doherty stated this month's governing magazine has an article on EPA's new rules affecting the rural counties Today, up at the campus, Doherty noted, there are a couple of electric vehicles and some placards explaining the state standards and their specs to go to bid. Nelson noted we will be participating in the Lacey Alternative Fuel Fair which is scheduled for May 1. Nelson stated one of the highlights of the fair is the electric car race that kids from area schools participate in. Harwood asked how the schools get involved, noting the Raymond high school has recently added an auto shop. Nelson stated he would be happy to contact them. Administrative Services Update Lynn Harding, Administrative Services Manager, stated the finance committee met prior to the regular meeting this morning. We shared our draft Fiscal Year 2011 with the committee, Harding stated. The draft budget will be discussed at the May Board meeting, at which time the finance committee will make a recommendation. Per the Clean Air Act, Harding continued, we need to adopt the budget by the fourth Monday in June of each year. Harwood stated the finance meeting went well and the budget looked good. Willis agreed, noting the expenditures were cut and in check due to some really good monitoring by staff. McNair also pointed out we'll be using less of our fund balance than we anticipated. 0 Harding stated we have received official word that we received our $1000 wellness grant. McNair shared with the Board a special meeting held with staff. She explained a friend of hers had competed in a triathlon and during the swimming portion her heart had stopped. Her friend now volunteers for the American Heart Association and 'belongs to a group called Go Red for Women. Three women came in and talked to staff about heart health. We are trying to incorporate more things into our work life that promote healthy living. McNair stated Fred Gentry had updated her contract per the comments. McNair passed out the evaluation sheet of performance factors that will be attached to the contract. Ottavelli thanks McNair for a good framework that gives the Board something to evaluate against. Pratt wanted to verify DOE means ecology she noted DOE typically means Department of Energy. McNair stated she would write it out. Ottavelli asked that under Work with Staff, item 4, be broken out into 2 items. One would be actively pursue cost containment strategy and look for and pursue grants to augment program areas as another deliverable. Ottavelli asked if we need to take action today. McNair stated yes, we need to have the Chair sign the contract. Heather Welch, Attorney, checked the previous minutes and determined no action had been taken on the contract. Di Guilio noted the performance objectives are all feel good items. What are the outcomes of the objectives, what are you trying to do, Di Guilin asked. Ottavelli moved to allow the Chair to sign the contract with the addendum. Pratt seconded the motion. Willis stated she would like the Board to address Di Guilio's concerns. She felt some of the performance factors would be hard to determine completeness. For instance, to say you worked with the six counties is great, but as a Board member we have no way to argue whether something has been attained. Do we need to M-24 6 have something more specific, Willis questioned. Ottavelli stated yes, we do need something more specific, however going from nothing we have come a long way. Ottavelli noted he felt we were going in steps, this being step 1. We now have an idea of what the objectives are and we can move toward step 2 — identifying the measurable. McNair stated if there are specific items the Board would like the director to accomplish she would add them to the list. It is difficult to specify issues, with regards to working with the jurisdictions, when we don't know what the issues are. Willis noted the list would be helpful if it listed things the director is aware of that will be worked on during the course of the year. McNair explained she doesn't know what the issues are and the concept is to visit with the jurisdictions throughout the year and be able to come back to the Board and show what we have accomplished. Willis asked Ottavelli to give a timeline for the 2 step process he was considering. Ottavelli felt at the first annual review, we would request measurables under each of the identified factors. That review would give us a better process to refine the function this serves. Ottavelli noted if the Board was uncomfortable with moving forward, we can work on the performance factors separately. Willis requested that at the annual review, the director provide the specifics of what has occurred during the time frame. Willis suggested a friendly amendment, stating we approve the contract as written with the addition that at the annual review there be a written report. Harwood found the language in the contract. Ottavelli proposed we have an annual review and request the director come to the review with recommended objectives for each of the goals. McNair stated she would like to be able to come back with more than just numbers and suggested language that states at annual review will report on specific objects per each goal. Willis stated she would be comfortable if we will be getting the information. The line would be added to the end of item 2 in the contract. arwood stated there is a motion on the floor, with a friendly amendment and called for the question. Ottavelli asked that Willis restate a new motion rather than have an amendment. Willis moved that the Board allow for the change in language in the contract noting at the annual review the Board will be given a written statement of activities achieved during the course of the year. Ottavelli seconded the motion and it carried unanimously. Harwood noted Ottavelli's original motion was on the table, seconded by Pratt. Harwood called for the question and the motion carried unanimously. Air Quality Summary Jimmy Werner, Senior Air Quality Technician noted the air monitoring news focused on ozone this month. Werner had some equipment available to share with the Board. Werner showed three different pieces of monitoring equipment, one being a new portable ozone monitor. Werner explained how each of the three monitors is used. Werner explained how ozone is measure and noted the changes in the standard. Doherty noted the timber counties are trying to use the biomass in the boilers; is there any contribution to ozone by slash being burned? is there a way to use the biomass as mitigation in EPA's rule? Werner noted fires/smoke are a precursor to ozone but it is different than what would be coming out of a boiler. Boilers are more efficient due to the controls they have. Ozone season typically occurs outside of burn season, Werner noted. Doherty was contemplating whether or not there was a way to justify in the realm of public policy that we are working on the ozone problem by using the biomass in boilers. Phyllis Baas, Department of Ecology, noted most biomass is looked at as a greenhouse gas benefit, more so 0han an ozone benefit. Doherty agreed, but thought perhaps in the bigger world with climate change, alternate M -25 7 energy and clean air it seems it typically starts out looking at one small part and it escalates to a bigger discussion. Baas noted the slash burning can also attribute to regional haze and they will certainly be looking at more of the best practices with regards to visibility. The regional haze rule phase will begin in 2013. Pratt noticed in the air quality news that roadway vehicles are a large part of the ozone problem. Pratt asked how idling cars contribute, as well as diesel trucks idling. Washington doesn't have an anti -idling act, would CRCAA be interested in taking that on. McNair noted we don't have authority over mobile sources (vehicles). Nelson noted we have done anti -idling education, working with schools especially. There was some additional discussion regarding idling. There was no action required of the 'Board. Nelson noted the city of Olympia has a fantastic fleet program. Ottavelli stated he could look into their program and see if someone was available to come in and talk about Olympia's program. Doherty stated he would be interested. EXECUTIVE SESSION There were no items for Executive Session. ADJOURNMENT Prior to adjournment, Starry noted at the last Thurston Regional Planning Committee, it was noted ORCAA no longer wanted to be a member. McNair stated Richard Stedman had sent the original letter stating we could no longer afford the membership fee, They couldn't find the leiter so we recently sent a new one. Pratt asked if that was passed by the Board. McNair stated it was. Nelson stated both the City of Olympia and City of Lacey had been sitting on the Board and they were reporting back to us. Pratt noted she sits on the Board representing LOTT. McNair stated if there is ever anything that comes up that Pratt feels we should know we can put it on the agenda. The meeting adjourned at 12:09 pm PRESENTED BY: Francea L. McNair, Executive Director APPROVED BY: APPROVED and SIGNED this day of 2010 • M -2G 0 0 0 Complaint Report for period from 4/6/2010 to 51712010 Date Source City Reed Pormal Oneall Online Smoke Odor Open Fire Dust 'Woodstov Other Referred to: AD _ 04/08/2010 James Moen Olympia AD El El V Li 04112/2010 Debbie & Blaire Firnh Olympia AD ❑ ❑ ❑ ❑ ❑ ❑ ❑ 04/1212010 Ed Harold Olympia AD ❑ ❑ ❑ ❑ ❑ ❑ ❑ 0411212010 Mary Fehrenbach Shelton DJM ❑ ❑ ❑ ® ❑ ❑ ❑ ❑ 04/13/2010 John Strunks (owner) Lacey AD ❑ ❑ ❑ 0 ❑ 04/16/2010 Leuenberger Trustee Yelm €?JM ❑ ❑ ❑ Q ® ® ❑ ❑ 04/18/2010 Stephen Yale Olympia DJM ❑ ❑ ❑ 0 ❑ ® ❑ ❑ 04/19/2010 Danny & Eileen Waoliett Olympia AD ❑ ❑ ❑ ❑ ❑ ❑ a ❑ 04/21/2010 Brenda & John Hendrickson Yelm AD ❑ ❑ ❑ d ❑ ❑ ❑ ❑ 04/2312010 Kenneth Wilson Olympia GDL ❑ ❑ ❑ Q ❑ ® ❑ ❑ 04/2312010 Tony & Donna Roberts SHELTON SS ❑ ❑ ❑ ❑ ❑ ❑ ❑ RI 0412612010 Virgina Shultz Tenino SS ❑ ❑ ❑ ❑ FVI ❑ ❑ ❑ 04127/2010 Marvin & Mary Aultman Yelm AD ❑ ❑ ❑ ❑ ❑ Q ❑ ❑ 04/27/2010 Susan Betts Tenino AD ❑ Cl ❑ ❑ ❑ 9 ❑ ❑ 05/02/2010 Unknown Shefton AD ❑ ❑ ❑ ❑ ❑ ❑ ❑ 05/04/2010 Kurt Dahlgren Olympia AD ❑ ❑ ❑ Cl ❑ 2 ❑ ❑ 05/05/2010 'Sidney Yandle Lacey AD ❑ ❑ ❑ ® W ❑ ❑ 21 Referred to: FLM 04/21/2010 ADAGE MASON LLC SHELTON DJM V Li L1 U Referred to.- GC1L 04/16/2010 ADAGE MASON LLC SHELTON DJM 04/16/2010 ADAGE MASON LLC SHELTON DJM ❑ ❑ 0 ❑ ❑ ❑ ❑ ❑ 04/2112010 ADAGE MASON LLC SHELTON Dim ❑ ❑ 0 ❑ ❑ ❑ ❑ ❑ 4)4/27/2010 ADAGE MASON LLC SHELTON DJM ❑ ❑ 0 ❑ ❑ ❑ ❑ ❑ Referred to: MS 0410712010 Jason Downy Raymond MS 'r. '� '� ❑ 04/07/2014 Jerry and Marie Kelm Raymond MS ❑ ❑ ❑ R ❑ ❑ ❑ 04115/2010 PORT OF WILLAPA HARBOR - Raymond MS ❑ ❑ ❑ ❑ ❑ 0 ❑ ❑ Airport 27'age 1 2 Freday, Maj, 07, 2010 - of Hate Source City Ree'd Formal Oneall Online Smoke Odor Open Fire Dust Woodstov Other 04/16/2010 Greg Lindstrom & Son Const Long Beach M5 04/19/2010 John and Jodi Okeson ABERDEEN MS ❑ ❑ ❑ 0 ❑ ❑ ❑ Cl 2 04/22/2010 Dennis Reed - ofd Oxbow Tavern Humptulips MS ❑ ❑ ❑ ❑ ❑ 21 ❑ ❑ demo without a 04/14/2010 R C McConkey Tumwater SS ❑ ❑ ❑ R) ❑ ❑ ❑ permit and illegal 0411 612 0 1 0 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ ❑ ❑ ❑ burning 04129/2010 Slake Bogar Raymond MS ❑ ❑ ❑ 0 0 ❑ ❑ ❑ ❑ 05/01/2010 Gilbert Koski Raymond MS ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ ❑ 05/04/201 0 Dennis Reed - old Oxbow Tavern Humptulips RC ❑ ❑ ❑ 0 ❑ R ❑ ❑ ❑ 05/05/2010 OCEAN PROTEIN LLC HOQUTAM MS ❑ ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ 05/0612010 Dick Endicott Shelton M5 ❑ ❑ ❑ Q ❑ 0 ❑ ❑ ❑ Referred to: RC 0412912010 Russell & Luna Eckstrom Olympia SS ❑ ❑ ❑ 0 ❑ ❑ ❑ 0 410 712 0 1 0 EVERGREEN FIBRE INC PORT ANGELES GDL RAINIER SS ❑ ❑ R] ❑ R] ❑ wood particles 04112/2010 Chris Hensel Port Ludlow SS ❑ ❑ ❑ © Q ❑ ❑ ❑ ❑ 04/19/2010 Anthony and Susan Romberg Beaver RC ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Demolition - no record of per= application 04/1912010 Charles G H Roberts Forks RC ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ no asbestos removal permit 04/1912010 EVERGREEN FIBRE INC PORT ANGELES SS ❑ ❑ ❑ ❑ ❑ ❑ 0 ❑ Referred to: SS G4/09/201 0 Roger Poach Olympia SS El 2 04/1312010 Gary Leatherman Buccda GDL ❑ ❑ ❑ ❑✓ 0 ❑ ❑ ❑ 04/14/2010 R C McConkey Tumwater SS ❑ ❑ ❑ R) ❑ ❑ ❑ ❑ 0411 612 0 1 0 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 04/16/2010 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 04/2612010 No name given Olympia KLE ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ 04/26/2010 SILVER SPRINGS ORGANICS LLC RAINIER - SS ❑ ❑ ❑ ❑ 0 ❑ ❑ ❑ 04/26/2010 unknown= all burning SS ❑ ❑ ❑ W ❑ ❑ ❑ ❑ 04127/2010 Carol Breen fort Angeles SS ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ 0412912010 Russell & Luna Eckstrom Olympia SS ❑ ❑ ❑ 0 ❑ ❑ ❑ 66 06103/2010 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ R] ❑ R] ❑ ❑ ❑ 0510412010 Tony & Donna Roberts SHELTON SS ❑ ❑ ❑ 0 ❑ ❑ ❑ 0 05/0512010 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ W ❑ ❑ 05105/2010 SILVER SPRINGS ORGANICS LLC RAINIER SS ❑ ❑ ❑ ❑ W ❑ ❑ ❑ ;s'."' -n:: ^.......7.-..—'c''a�^-s;:,t�w-••--::a�,c^s-'�':':;.:Ys';s:R::„ ---�. vs:.=:�sr.:- xr�M..x.�: -..ae•- _ ---- . ss':..... m s't s:z• •"r- s .::.. -,a='., Y'.•-,. M ,.,......r.. .,�.... ra:ur,.F.- .tea Friday, Mrrp 07, 207 0 age 2 of 2 NOV Monthly Report For the period 41612010 to 517/2010 NOV # Name Issued City Regulation(s) NOV Penalty Amount Amount Penalty by Issued Assessed Suspended Paid Issued 2748 GAYDESKI 2767 ISAACSON 2859 MATZ 2898 WOOD 2899 CONDOR 2960 WOOD 2901 AM CLEANERS 2927 ZAINO 2936 SANDYS DELI MART INC 2938 ROMBERG 2939 ROBER"I'S 2940 ADVANCED ENVIRONMENTAL RC CLALLAM 6.3.2 Notification Requirements - de 02/17/2010 $1,397.50 Prior to abatement Asbestos project completed pr; started prior to approval of per as outlined in ORCAA Asbesti MS GRAYS 6.2(a)(I) Open Fre containing prohibite. 11/10/2008 $600.00 Enforceable; failure to comply HARBOR AD MASON 6-2 it shall be unlawful for any per 05129/2009 $1,100.00 allow any open fire within the MS PACIFIC 6.3.3 Procedures for asbestos entisis. 0211912010 $500.40 conducted unlawfully. MS PACIFIC 6.2(a)(1) Open -fire containing prohibite- 02118/2010 $5,000.00 MS PACIFIC 6.3.2(a) (demo) No demolition permit aquired : 02/18/2010 $560.00 prior to demolition MS THURSTON 6.1 (a) Violation of not applying for h p4107/2010 Construction for business SS THURSTON wac 177-433-130(2) Violation in allowing generatic 01/06/2010 $500.00 solid fuel devise (woodstove) i enjoyment by neighbors, MS MASON 3.1(d) Failure to pay annual Registrat 01/2912010 $400.00 RC CLALLAM 6.3.2 RC CLALLAM 6.3.2(a) (asbestos) RC CLALLAM 6.3.2 (e) (2) 2954 VESSEY MS GRAYS HARBOR 2959 WESTWAY TERMINALS GG GRAYS COMPANY HARBOR 6.3.2(a) (demo) 6.1.8 Notification Requirements - do 04/20/2010 started prior to approval of per No asbestos permit aquired fro 05/04/2010 Prior to abatement Asbestos project completed pr; 05/05/201.0 as outlined in ORCAA Asbesti No demolition permit aquired: 02/23/2010 $600.00 prior to demolition Conditions in Approval of Ord 03/12/2010 $1,000.00 Enforceable; failure to comply $1,397.50 04/21/2010 $600.00 01/16/2009 $1,100.00 07/13/2009 04/21/2010 04/21/2010 04/21/2010 05/06/2010 $100.00 $300.00 04/05/2010 $600.00 04/21/2010 05/0712010 M-29 NOVO Name Issued City Regulations) NOV by Issued 2965 KAMIN EXCAVATING SS MASON 6.2($)(1) Open fire containing prohihite, 04/28(2010 LLC 2966 TWICE CLEANERS Aid THURSTON WAC 173-400-075 (8) A record of the total amount a1 05/03/2010 purchased for previous 12 mor kept. WAC 173400-075 (8) A record of the total amount of purchased for previous 12 mor. kept. WAC 1.73400-075 (8) The date and result of each sit( must be entered at the operatio maintenance record for each in 0 Penalty Amount Amount Penalty Assessed Suspended Paid Issued Totals: $11,657.50 $1.00.00 $3,997.50 M-30 0 0 0 Asbestos Permit status Report Friday, May 07, 201D Pagel of 2 M-31 Completion Date Actual Permit # Staff Ree'd Address City Status Completion 09ASB002772 AD 817/2009 1717 E. Beacon Street Montesano First amendment 8198169 -on hold. Kle 51 09ASBD02834 AD 10114!2009 940 Pine Street Shelton Demo: 09DEM002490 12/18/2009 09ASBD02850 AD 10126/2009 1901 Legion Way SE Olympia 6/112010 09ASBD0288D MS 12/8/2009 110 W. Franklin Street Shelton 114110 - On hold via a phone call from De 09ASB002881 RTM 1219/2009 Capitol Campus Olympia 1st quarter 2 If 12131/2010 09ASB002885 RTM 12/17/2009 See allached List Olympia 1st quarter 0 ft 12131/2010 09ASB002889 SS 1212212009 504 -15th Avenue Otympia 6/30/201 D 10ASBG02908 MS 1/1912010 2321 West Dayton Airport Rd Shelton Annual permk. Quantities to be reported 12131/2010 10ASBOO2968 AD 3/2312010 100 NE Bear Creek DeWatto Road Belfair 7/5/2010 10ASS002978 AD 4/112010 Buildings 71, 82,168 and 171 Indian Island Need NEW survey. Current survey not N 5!712010 10ASBD02981 SS 41512010 5645 Old Hwy 410 SW Olympia unsure of the start date 10ASBOU2988 AD 4/1312010 504 -15th Avenue SW Olympia This will be a selective demo 1113012010 10AS6002991 MS 4/1912010 301 South Farragut Aberdeen First amendment 4126110 - on hold [until 5/14/2010 1 OASBOO2993 AD 4/1912010 2700 Evergreen Parkway Olympia First amendment 514110 - On hold. Kle 10ASBOO2995 MS 412D12010 64 Lynch Rd McCleary 04120/10 changed start date to 04123110, 5/22/2010 WAS13002996 AD 4121/2010 4040 Lindsey Hill Rd Quilcene 5112/2010 10ASB003000 AD 41261201D 2300 Evergreen Park Drive Olympia 6130/2010 10AS30030D1 AD 412912010 3040 Wild Current Loop Olympia 5/16/2010 10AS6003004 NIS 5/3/2010 415 T Street Part Townsend Homeowner renovation 6/4/2010 10AS13003005 MS 5/4/2010 330 5. Forrest Street, Space 63 Westport emergency demo burned building. MS 5/10/2010 IOASBOD3006 MS 5/4/2010 1240 E. Johns Prairie Road Shelton 5/1712010 10AS5003007 MS 51412010 3388 US Highway 101 Hoquiam 5/1112010 Friday, May 07, 201D Pagel of 2 M-31 Completion Date Actual Permit # Staff Recd Address City Status Completion 10ASB003008 SS 5/5/2010 4546 Eld Lane Olympia 511912010 10AS8003009 MS 516f2010 102 10th Avenue Long Beach Demo. permit: 10DEM002647 512212010 Friday, May 07, 2010 C. Page 2 of 2 M-32 Demolition Permit status Report Permit# Recd Staff Address city Status Asb survey Asb Permit# 09DEM002287 2/2/2009 RC 131 Shore Drive Port Ludlow _ ❑ ASB 09DEM002323 3/25/2069 AD 981 Gibbs Lake Road Chimacum 07/20109 Parks and Rec - Nat reside ❑ ASB 09DEMD02345 4/1712009 AD 127 Daniels Street Aberdeen 0 ASB 09DEM002357 4/23/2069 IVES 3101 W 1st Street Hoquiam ® ASB 09DEMU02361 412612009 MS 804 First St Westport ASB 09DEM002362 412812009 MS 680 W Spokane Westport ASB 09DEM002385 5/18/2009 IVIS 4611 Tumwater Valley Or Tumwater will be contacting us with contractors 6d ASB 09DEM002409 6/11/2009 AD 301 Ocean Beach Blvd North Long Beach On hold- Until after burn ban ® ASB 09DEMD02416 6118/2009 AD 100 E North Bay Place Allyn 96/18/09 AD contacted Ray, builder. Q ASB 09DEM002417 6/19/2009 AD 65th and Sandridge Road Long Beach PacIflc FD 01 training bum. Mike K ASB OSDEM002434 7/17/2009 AD 300 Disney Road Nordland d ASB 09DEM002440 7122/2009 AD 2620 Simpson Avenue Hoqulam Cass on hold until May and ,tuns of 2 ❑ ASB 09DEM002466 9/16/2009 AD 4830 Pacific Avenue se #12 Lacey Asbestos abatement completed 1012 ❑ ASB 09C)EM002483 10/9/2009 SS 3748 80th Ave SE Olympia ASB 09DEM002486 10/13/2009 AD 2112 S Capital Way S Olympia 10/13/09 AD called owner, She will n ❑ ASB 09DEM002490 10/14/2009 AD 940 Pine Street Shelton 10123/09 Asbestos and demo permit 0 09ASB002834 09DEM002513 11/1612009 SS 292 Oyster House Road Sequim 11/16/09 - On hold until we get a star ASB 09DEM002517 11/2012009 MS 3152 SR 109 Copafis Beach No asbestos survey; no contractor. ASB 09DEMG02529 12/8/2009 SS 341 Verner Avenue Port. Ludlow 12/15/09 -received payment. $35.00 ❑ ASB 09DEM002540 12/30/2009 SS 6210 Prather Road SW Centralia ❑ ASB 10DEM002545 1/11/2010 SS 324 Bromley Lane NE Olympia Customer sent to pictures of barn. K ❑ A513 10DEM002552 1/22/2010 SS 2862 Pacific Avenue Olympia ASB 10DEM002553 1/29/2010 SS 716 Wilson Street Olympia © ASB Friday, May 07, 2010 Page'I of 3 M-33 Permit# Recd Staff Address City Status Asb Survey Asb Permit# 10DEM002567 211912010 MS 29528 G Street Ocean Park [too general start)flnish dates) kle Q ASB 10DEM002574 2124/2010 ETM 7802 Diagonal Road, N.E. Olympia ® ASB 10DEM002580 3/1/2910 AD 111 Wes10 eytona Street Sequim ® ASS 10DEM002562 313/2010 AD 7624 Shore Street Olympa 313110 AD needs new survey. Lab re ® ASB 10DEM002586 3/412010 AD 621 E111nor Ave Shelton paid $25. OK DJM. City of Shelton h ASB 14DEM002590 3/9/2010 SS 3232-3236 18th Acre Se Olympia ASS 10DEM002595 3/16/2010 RC 326 Wildwood Lane Sequim Owner provided letter than CCFD#3 i Q ASB 10DEM002600 3117120'10 RC 235471 Hwy 101 PortAngeles ® ASB 10DEM002601 3/1912010 RC 261 South Say Way Port Ludlow sent in $35 for residential fee - based ® ASB 10DEM002603 3/22/2010 16822 Sorbus Ct Yelm commercial property (rental) _ they wl ❑ ASB 10DEM002605 3122J2910 MS 310 4th Long Beach This is an old garage that has fallen 0 ASB IODEM002606 3123/2010 AD 100 NE Bearcreak Dewatto Rd Belfair Waiting for proof of asbestos remova d 1OASS002958 10DEM002607 312412010 AD 6407 Sandridge Rd Long Beach 03/25110 AD talked to Diane. Need f 0 ASB 10DEM002609 3/2912010 AD 633 Camp Hayden Road Port Angeles © ASB 10DEM002610 3/29/2010 MS 922 S. Forrest Street Westport Fire damage. No survey needed per ❑ AS8 10DEM002611 3/30/2010 MS 1581 134th Lane Long Beach ❑ ASB 10DEM002612 3131/2010 SS 7601 Fair Oaks Loofa SE Olympia Mr Strodemler will email pies of struc ❑ ASB 10DEM002615 4/1/2010 AD 3645 W Mud Bay Rd Olympla 6 buildings - 5 to be demoed in April. iZ AS8 10DEM002617 412/2010 AD building 71, 82, 83,168 and 188 Indian island RJ 10ASB002978 101DEM002619 4/2/2010 AD 1612 N Bethel Olympia 412110 - W11 be bringIng In photos of ® ASB 10L]EM002520 415/2010 SS 504 15th Avenue SW Olympia Q AS8 19DEM002622 41512010 SS 5645 Old Hwy 410 SW Olympia Waiting blc got OORD permit, but a Q 10ASB002981 10DEM002623 416/2010 AD 2920 93rd Ave SW Olympia waiting on asbestos permit and remo ® ASB 10DEM002624 4171201a AD 890 Beckett Point Road Part Townsend ASB 1 DDEM002626 4/12/2010 MS 11615 Pacific Way Long Beach 4112110 - to be us end for a training fr 0 ASB Friday, May 07, 2010 Page 2 of 3 M-34 Permit## Recd Staff- Address City Status Asb Survey Asb Permit# 10UEM002627 4/12/2010 MS 3011 Pacific Avenue SE Olympia © ASB IODEM002628 4/1412010 SS 2735 Harrison Avenue NW Unit 400 Olympia 0 ASB IODEM002629 4120/2014 AD S Lincoln Street & E 8th Street - NWCS Port Angeles 0412x110 Survey from 2007. Requast ® ASB 10DEM002630 4/21/2010 AD 4040 Lindsay Hilt Rd Quilcene Waiting an proof of asbestos removal 0 10ASB002996 10DEM002631 412112010 AD 125 E 3rd Strut Port Angeles ® ASB 10DEM002632 412212010 MS 2501 Simpson Avenue Aberdeen Pictures asnd Site visit did not show ❑ ASE 10DEM002633 4122/2010 RC 950 Merrick Port Angeles ❑ ASB 10DEM002634 412212010 SS 500 North Curler Street Aberdeen Parts of the equipment are being saly ASB 10DEM002635 4122/2010 MS 718 S. Satsop Street Montesano ASB 10DEM002636 4125/2010 AD 253 Shadow Lane Part. Angeles 0 ASB 10DEM002537 4/26/2010 SS 3388 US Highway 101 Hoquiam Asbestos being removed after demo. ❑ ASO 10DEM002638 4/27/2010 AD 1980 E, Island Lake Drive Shelton 04/27110 - no answer on phone. Sen ❑ ASB 10DEM002639 4/30/2010 MS 2518 70thth Avenue Drive SW Turnwater ® ASH 10DEM002640 4/30/2010 MS 251 E. Lake Deverequx Road Allyn on hold until more asbestos survey in ® ASB 10DEM002641 4130/2010 MS 1110 NE Iris Street llwaco ® ASB 101DEM002642 413012010 MS 341 West WishkahlHarbor Place Aberdeen ® ASB 10DEM002M 5/5/2010 1227 Madison 5t Aberdeen ASB 10DEM002645 5/5/2010 RTM 801 Middle Satsop Satsop ASB 1DDEM002646 516/2010 SS 205 Warren Aberdeen Q ASB 1DDEM002647 516/2010 MS 10210th Avenue Long Beach Q 10AS8003009 Friday, May 07, 2010 Page 3 of 3 M-35 Friday, May 07, 2010 M-36 S Current ORCAA Land Clearing Bum Permit 0 C; a�T FireDistrict Expiration # Legal Desc Burn Site Address City Last Name CompanyName Phone �-^.r.:c�.+_a.�..��-�:.-�.:..:..�.:.u�•�.�r-�.x^�s:x-."r�., �..� �-s:.,��'xr'.sxc.:^s:--.:=a.-x:.�sea..�w.zxe-r:s•.��.�. CFD #4, Joyce 5/13/2010 3083 Sec29 T31R09w � Rt 112 and Cannonball Rd nom.=.•r.:�•-�-,TM+••amu=�r-�•��•- Joyce Sage _�s•�sr:r,�.a••s^-�•-.-�.s (360) 460-0357 GHFD #14, 5/15/2010 3086 Sec09 T16R11w 83 Ocosta 3 Aberdeen Frick (360) 648-2461 Markham/OcostalBay '...'•"'._ "-G:._.. -- - .'5:-..=FI]C��•T �C`.K'.�'F[C:}T.�"�Gk .asBnvs=m!`.-.^Tm-.^.-_:�.::..x5, �GHF0 #2, Montesano/C.P. AT.�.."=.:-:s..:'^�•ac^ �"'_ - �* 5/1612010 3087 �..••s•^.xs�_av�_s'e_^-:.._ �.. -- 30 Powers Creek __.....�'"'"`.-,.»fes elma Copeland (360) 648-3038 8rdy 5/21/2010 3090 6708 Central Park Aberdeen Okeson •GHFD #4, Quinaltl 5/20/2010 3085 5403 us Hwy 101 Humptulips SNcar {360} 580-4447 Amanda Park] Neilton JFD #1, Chimacum 5/20/2010 3089 Sec09 T28R01 W 5784 Center Road Chimacum Merger Dana Morger {360} 765-3205 Construction 6/7/2010 3100 Sec08 T30R01w 841 S Jacob Miller Rd Port Townse McHugh Morger Construction (360) 765-3205 -.crrsz-.z�n=::�_ rr :; :... rl:.a.--:y*s ... .-xa. _.�_^-��a::r: JFD #2, Quitcene nr.cr.--�s.<..-^-::�-_,.•^`-�sxw.=a+:���-.^W^^nxr:�.�•^�",�"�;�-..-.:,��..c-^.�-sz:.-::zn�-:rx�,+•�..n:�s-.�---:-`m.^^�-=":� 5/12/2610 3081 Sec34 T25R01 W 894 Hazel Point Road Qullcene Morger :. --.x:.-.. c.�arxr-:.�wz: Morger Constructlon (360) 365-3205 5113/2010 3049 491 Hazel Point Rd Quilcene Langemo Gtecon Constructlon (360) 789-5029 LLC 5128/2010 3098 Sec25 T27R02V11 1080 Linger Longer Road Quilcene Reeves Reeves Excavating (360) 765-3633 6/3/2010 3101 Sec34 T26R01 W 491 Hazei Point Road Qullcene Kotick Greylock Constructlon (360) 789-5028 JFD #3, Part Ludlow 5M12010 3080 Sec33 T28R01 E 2733 Teal Lake road Port Ludlow Lund (360) 437-5047 -="-�.-sv..-e-rail x�c.:n--:-•• �...�.� :-•=ye••z�.�>-•:a.-�n Long Beach Fire � ,. :� ,- :xr, a-�r..-nr:r'� �,.�•�-:3a::r-r. r.=.••T-�..zsM .-.� _ate :�.r.:— 5/20/2010 3088 Sec24 T10R11 W 5415 67th Place �:sats7r•.::�.���z� Long Beach •� �x:�-- Koistinen =ax-.:ter_..-�,ry .+:,s.« ..r-^_�:_:�:r�:r. Kysar and Kolstlnen, (360) 225-2142 Department ".-•:..^`:r.� Inc. az,,.--:saes --.:r:�.�; r - �=�t� res. �. rc �.r..:.x-. � » �.�r_�.-:s_—as�aw. TFD #11, Little rock •�err.e�.•es�s-:c: rxx�: wn. w-ne: r..xc-aa�.r.:� neass.��:.�.r-x•mcrosxr.:a��ar.:a:w_ _�: 515/2020 3078 6325 95th Avenue SW Olympia - Pannkuk �..xz::-x. :�sv.�:ae-�. (360) 584-9947 TFD #12 Tenino 5/21/2010 3091 5125 180t Trail SW Rochester Hinkle Hinkle Homes Inc. (360) 273-8674 5/29/2010 3092 4215 Oyster Bay Road NW Olympia Schade (360) 866-5250 TFD #13, Grim ...-__. n w»'`._.:r-.�._'.."^ztr�na.:�.• TFD #2, Yelm '"•T•:�±.•',.. .. - 5/14&1-'67'i084 �..... "ncv�xc�.^,.t•ncc �-^�•�.i:- 11938 Morris Rd SE .. Yelm —�-°�,,.�....^-.w.r..." Glassmeyer _ _ (360) 400-3287 TFD #3, Lacey 7114/2010 3063 8911 817th Lane SE Olympia Mugartegui (360) 357-6204 �"=�^ms'.�.�.z :"lCx.�s ...-2L':y4.^-�•.^:xi�wn4'-�-Z.,'^;c:m...f-,_^ TFD #4, Rainier �-F'.�."^snm.�a...�..,. a _ 5123/2010 3095 k'% Tl.^'..�Tasf 12947 159th Lane SE Rainier Barlow (360) 446-2323 TFt7 #5, Black Lake 5/23/2010 3094 5100 62nd Avenue SW Olympia Akers (360) 956-1204 Friday, May 07, 2010 M-36 Friday, May 07, 2010 M-37 FireDistriet Expiration # Legal Desc Burn Site Address City Last Name CompanyName Phone TFD #6, East Olympia �s .. a-^-�.'e^. 5/12/2014 3682 ��.•--.�i:k+.-ays'vita.�s,5�':=.1:L"'L".nstt:.;..e'r^���:az�.,�.;^s.o 9:.�.:'Yi":.-�.'-'imp. �.�.n-^'4"i+^.tic^mz�:!s �3.a 7438 Trowbridge Rd Olympia Bishop `KWca'^:�`I""�s �cx.-:^�•.i.....a.Z.;.e�:.ac.=n•.L1'2.:.....xtar�rans^�M:i Bishop Contracting (360) 551-8405 LLC ^,��,"--rc•..r�.'n .-._.._.....--..:r.:�-.:••�r.�:.��er.--�r.:..�-sr_=.z-�:�:�-.;,_nn:z�.:::c:Werz-r.�.�•.s..aau._i--s::��a.-.��c:er...r-x�v:...-e.v.-s-..,—as.-�.:.-;.saa:cc ;a'.uunaz�,:....��n�,a,�n-sr� �TFD #8, South Say 5/26/2010 3097 Sec02 T19R01 W 7422 Grayhawk Lane NE ❑ympia Delahunt -r"�.�r�xa�,r:...�-��:rn..r�.�.c w•x ,. (360) 456-2093 .....-,... .,:>-a:.;;:wa.,i--..:r-.;��;:..m,.-R--m�:.-::.x�x�....,z�a_�r::,.,,.c:s.--,_u. McLane 5/22/2010 3093 Sec18 Ti8R02n 4615 9TH Ln NW Olympia Vance .w-,rx.:•-: (350) 866-4361 Friday, May 07, 2010 M-37 Inspections Completed Printed 517/2010 8:08:03 AM Between 4/6/2010 and 517/201.0 Insp. Date Inseection Type File # Source Dame Location AD Unannounced 04!0912010 Driveby 04/09/2010 04/06/2010 Source Test 996 CHEVRON #99975 - MARVIN LACEY 04/07/2010 Unannounced 247 ADVANCE EQUIPMENT TUMWATER 04/07/2010 Unannounced 719 CENTURY CLEANERS OLYMPIA 04/12/2010 Unannounced 887 DAY AND NIGHT GROCERY 2 OLYMPIA. 041121201.0 Unannounced 1035 LARRYS CHEVRON ROCHESTER 04/26/2010 Unannounced 302 AMERICAN CUSHION ID SHELTON 04126/2010 'Unannounced 104 K P CLEANERS SHELTON 04/2812010 Unannounced 885 SHELL 402 . LACEY LACEY' 04/2812010 Unannounced 941 BLACK LAKE COLLISION TUMWATER 04/28/2010 Unannounced 102 TWICE CLEANERS OLYMPIA 04130/2010 Unannounced 889 PARKS PLACE YELM 04/30/2010 Unarntouneed 529 PRECISION DESIGN PLASTICS INC RAINIER 04130/2010 Unannounced 891 YELM SHELL YELM 05/04/2010 Unannounced 1238 MASON COUNTY PUD - SURFACE COA SHELTON 05/0512010 AOP Full Compliance Evaluation 228 OLYMPIC PANEL PRODUCTS LLC SHELTON GDL 04/14/2010 AOP Full Compliance Evaluation GG 04109/2010 Announced 04/0912010 Driveby JTK 051051201.0 AOP Pull Compliance Evaluation MS SOUTH ABERDEEN 288 04108/2010 Announced 04108/2010 Unannounced 04!0912010 Driveby 04/09/2010 Announced 041131201.0 Announced 05/05/2010 Unannounced 05/05/2010 Unannounced 1092 GRAYS HARBOR PAPER LP HOQUTAM 1161 WESTWAY TERMINALS COMPANY HOQUTAM 750 SNAPCOINC HOQUTAM 228 OLYMPIC PANEL PRODUCTS LLC SHELTON 862. SOUTH ABERDEEN 288 ABERDEEN 1256 TD.,MERLAND OPPORTUNITIES ASSOCI ABERDEEN 750 SNAPCOINC HOQUTAM. 1.161 WESTWAY TERMINALS COMPANY HOQUiA.M 531 WASHINGTON CORRECTIONS CENTER SHELTON 1017 7 -ELEVEN 22:417 - BOONE ST ABERDEEN 900 GAS GRINS AND GRUB A3ERDEEN Page 1 of 2 M-38 • Page 2 of 2 M-39 Insp. Date Inspection Type File # Source Name Location _ RC 0411.212010 Driveby 11.6 EVERGREEN 'FIBRE INC PORT ANGELES 04/1312010 Unannounced 444 FRED HILL MATERIALS CONCRETE BA PORT TOWNSEND 04/13/2010 Driveby 115 SEA MARINE PORT TOWNSEND 04/13/2010 Unannounced 1058 CI"T"Y OF PORT TOWNSEND BIOSOLIDS PORT TOWNSEND 0411312010 Unannounced 742 JIMS AUTO BODY PORT LUDLOW 04/13/2010 Unannounced 417 JEFFERSON COUNTY ANIMAL SERVIC PORT TOWNSEND 0411412010 AOP Full Compliance Evaluation 1.092 GRAYS HARBOR PAPER LP 140QUTAM 0411.412010 Unannounced 1080 HOOD CANAL GROCERY HOODSPORT 04/19/2010 Driveby 619 INTERFOR PACIFIC INC - FORKS 'DMSI FORKS 04119/2010 Unannounced 832 BURNT MOUNTAIN STORE Sappho 0411912010 Unannounced 2.78 BEAVER FALLS QUARRY INC Sappho 04/19/2010 Unannounced 1238 OLSONS RESORT SEKIU 0411912010 Unannounced 1211 THREE RIVERS RESORT FORKS 04/2912010 Unannounced 282 RAYS GROCERY SEKIU 05/0412010 Unannounced 1155 RIGGLE AUTO BODY CHIMACUM 0510412010 Unannounced 115 SEAMARINE PORT TOWNSEND 05/05/2010 AOP Full Compliance Evaluation 228 OLYMPIC PANEL PRODUCTS LLC SHEL.TON SS 04106/2010 Source Test 834 ARCO #4469 SPWC - ROCHESTER ROCHESTER 041061201.0 Unannounced 125 NEW WORLD CLEANERS OLYMPIA 04/06/2010 Unannounced 6143 CAPITOL CLEANERS 8c LAUNDERS OLYMPIA. 0410612010 Unannounced 1061- CAPITAL COLLISJON OLYMPIA 04/0612010 Unannounced 707 4TH AVE FOOD MART 372 OLYMPIA 04/06/2010 Source Test 996 Cl-MVRON #99975 - MARVIN LACEY 04/0912010 Unannounced 112 QUALTI'Y FIRST CLEANERS OLYMPrA 0411412010 ACP Full Compliance Evaluation 1092 GRAYS HARBOR PAPER LP HOQUTAM 04/16MIO Driveby 767 SILVER SPRINGS ORGANICS LLC RAINIER. 0412012010 Announced 767 SILVER SPRINGS ORGANICS LLC RAINIER, 041291201.0 Unannounced 1068 HARRYS GROCERY OAKVILLE 0905/2010 Driveby 767 SILVER SPRINGS ORGANICS LLC RAINIER Page 2 of 2 M-39 NSR and AOP Summary Report Report for all NSR and AOP revision applications currently pending and applications finalized between 4/5/2010 to 5/712010 Business fume Insp Eng NOC# Location Project Description Date Final Xcid AD 7456 CORPORATION AD GG 09NOC704 ROCHESTER install spray booth ❑ 1 ONOC746 ACTI (ANGELES RC GDL 10NOC742 PORT install 2 spray booths SOUTH BEND install an emergency COMPOSITE ANGELES diesel generator CONNALLY FINISHES SS TECHNOLOGIES INC) 09NOC709 YELM install cyclonelbahouse ADAGE MASON LLC MS GDL 'IONOC748 SHELTON install 60 mw net woody ❑ install emergency biomass electric power plant AQUATIC CO ,JAW GG 10AOP726 YELM renew air operating permit ARMOR COATINGS RC JTK 09NOC703 SEQUIM ❑ BELCO SHELTON MILL AD GDL 09NOC683 SHELTON ❑ BELFAIR CLEANERS MS GDL 08NOC650 SELFAIR install dry cleaning ❑ machine BURNT MOUNTAIN STORE RC JTK 10NOC739 SAPPHO install gas dispensing El facility CITY OF ABERDEEN - MS 10NOC745 ABERDEEN ❑ WWTP CITY OF LONG BEACH MS GG 09NOC715 LONG BEACH install a diesel -fired ❑ backup generator CITY OF SEQUIM, DEPT. Nreg GDL 09NOC660 SEQUIM install a 500kW ❑ OF PUBLIC WORKS - emergency generator WWTP and increase WRF capacity from.80 mgd to 1.67 rngd CITY OF SHELTON - WVVTP AD GDL 09NOC694 SHELTON CITY OF YELM - WWTP MS GG 1 ONOC746 YELM install backup generators COAST SEAFOODS MS GG 09NOC711 SOUTH BEND install an emergency COMPANY - SOUTH BEND diesel generator CONNALLY FINISHES SS GG 09NOC709 YELM install cyclonelbahouse and intake air filters DEPARTMENT OF RTM GG 09NOC712 OLYMPIA install emergency INFORMATIONAL SERVICES ELWHA SURFACE WATER RC INTAKE - TEMP DIVISION PUMPS ELWHA WATER RC TREATMENT PLANT FORMER GAS AND GRUB MS generators GDL 10NOC730 PORT install emergency backup ANGELES (standby) generators GDL 10NOC731 PORT install emergency backup ANGELES (standby) generators GG 10MOD749 LONG BEACH modify conditions Friday, May 07, 20110 Page 1 of 3 M -40 . Business Name Insp Eng NOC# Location Project Description Date Final Xcld GRAND MOUND WWTP MS GG 10NOC738 GRAND install backup generator ❑ renew AOP permit ANGELES MOUND PORT GRAYS HARBOR ENERGY RTM MVG 09AOP672 ELMA install emergency backup ❑ LLC (standby) generators RC GDL 10NOC732 PORT install emergency backup ANGELES GRAYS HARBOR PAPER LP RC GDL 08NOC607 HOQUTAM install and operate a fuel ❑ dryer GULL HARBOR AD GG 09NOC676 OLYMPIA perform soil and ❑ MERCANTILE HOWARDS PRESTIGE SS GDL 08NOC647 OLYMPIA CLEANERS IMPERIUM GRAYS MS GG 10MOD737 HOQUTAM HARBOR LLC INNOVATIVE AUTO BODY MS GG 09NOC700 BELFAIR INTERFOR PACIFIC INC - RC FORKS DIVISION INTERFOR PACIFIC INC - RC FORKS DIVISION INTERNATIONAL PAPER MS •LOTT ALLIANCE AD SATELLITE PLANT - LACEY MIKES REPAIR SHOP MS NIPPON PAPER RC INDUSTRIES USA CO LTD OLYMPIC PANEL PRODUCTS LLC PANELTECH PRODUCTS INC PENPLY PENPLY PORT ANGELES WATER TREATMENT PLANT RANNEY WELL CITY OF PORT ANGELES ROLLING THUNDER CUSTOMS • Friday, May 07, 2010 GG 09MOD677 FORKS GG 10AOP750 FORKS GDL 09NOC718 LACEY GDL 10MOD735 LACEY JTK 10NOC744 RAYMOND JTK 08NOC645 PORT ANGELES RC JTK 09AOP688 SHELTON groundwater remediation at gas station. install dry cleaning machine modify 08MOD597 install and operate an automotive spray booth. modify Condition 6(I) of 02NOC236 install Bobst Diecutter and Printer modify Condition 1, 4 & 7 of 04NOC370 install (existing) spray booth Add De -ink plant drum pulper rejects to list of items to be burned at the NO. 8 power boiler renew AOP JAW GG 08NOC648 HOQUTAM install 2 treater lines, 1 reactive thermal oxidizer, 1 composit press and a 3mil btu hot oil boiler RC MVG 08AOP640 PORT renew AOP permit ANGELES RC MVG 10NOC741 PORT ANGELES RC GDL 10NOC733 PORT install emergency backup ANGELES (standby) generators RC GDL 10NOC732 PORT install emergency backup ANGELES (standby) generators MS JTK 10NOC740 LONG BEACH install paint spray booth 00 Page 2 of 3 M-41 Business Name Insp Eng NOC# Location Project Description Date Final Xcid• RUDDELL LEASE SALES RC GG 09NOC655 PORT install spray in bedliner ❑ INC ANGELES booth SANDQUIST CABINETS RC GDL 08NOC610 BRINNON install a spray booth ❑ SHEARER BROS CHIPPER SS GG 08NOC603 SHELTON install and operate chip O LLC mill and log yard SIERRA PACIFIC RTM GG 09REV699 ABERDEEN modify monitoring ❑ INDUSTRIES - parameters for COGENERATION particulate control equipment SIERRA PACIFIC RTM GG 08AOP625 ABERDEEN application ❑ INDUSTRIES - LUMBER MILL SIMPSON DOOR CO MS JTK 09AOP717 MCCLEARY AOP Renewal- Wood ❑ Door Manufacturer. SIMPSON LUMBER CO LLC RTM MVG 09REV678 SHELTON Q SIMPSON LUMBER CO LLC RTM MVG 09AOP690 SHELTON renew AOP ❑ ST PETERS HOSPITAL SS GG 09NOC710 OLYMPIA install an emergency ❑ generator STAFFORD CREEK MS GDL 10NOC727 ABERDEEN install in -vessel ❑ CORRECTIONS CENTER composting unit WESTPORT SHIPYARD INC RTM GDL 09NO1682 WESTPORT ❑ WESTPORT SHIPYARD INC RTM GDL 09REV702 WESTPORT ❑ GR SILICATE NANO- MS GDL 09NOC721 HOQUTAM expand an existing 05/04/2010 ❑ • FIBERS AND CARBONATES prototype silicate LLC nanofiber and super precipitated calcium carbonate plant at Gray's Harbor Paper. 4TH AVE FOOD MART 372 AD GG 09NOC695 OLYMPIA Perform site remediation 05/05/2010 ❑ on a lot contaminated with gasoline. Friday, May 07, 2010 Page 3 of 0 M -42 �1 I • OLYMPIC REGION CLEAN AIR AGENCY 2940-B Limited Lane NW, Olympia WA 98502-6503 Consent Agenda to Board of Directors Meeting VVARRANTS ISSUED & SUBMITTED FOR THE PERIOD April 10, 2010 through May 5, 2090 Fund. Warrant Ws: Scheduted.P'ayment Dale: Issue Amount 6471 63002753 - 63002767 April 16 $4,789.35 ORC_5a`s started 63002768 - 63002787 April 23 $32,649.03 issuing their ONVII Warrants 63002798 - 63402797 April 30 $5,238.38 October. 2007. Auto - Mo. Wire Transfer T.C. Accpunting Charge $201.00 303017 - 303034 Payroll S92,116-60 5233, 5229, 5223 Benefits $28,168.23 63062.7.98 - 63002840 May 5 $534.04 Total Expenditures This Period: $163,696.59 Included with Consent Agenda for Man Board of Directors Meeting. JOUFIt'AL.N13 M - 43,5rzoio I Olympic Region. Clean Air Agency Check Register For the Period From Apr 10, 2010 to May 5, 20 10 Filter Criteria includes: Report order is by Date. Check - Date Payee -- Amount 63002753 411611.0 Air & Waste Mgmt- Association 825.00 63002754 4116110 AT & T Mobility 95.34 63002755 4116110 Bean Gentry Wheeler & Petcma]], PLLC 745,00 63002736 4116110 City of Olympia 704.21 63002757 4116J10 Department of Ecology 337.58 63002758 4/16110 FedEx Kinko's 138.86 63002719 4116110 Mailer Mailer LLC 359.40 63002760 41161] 0 Mason County Sheriffs Dept- 63.00 63002761 4116110 The Olympian 94.28 63002762 4116110 On Hold Concepts, Inc. 117.00 63002763 4116110 Pacific Disposal 29.00 63402764 411.611.0 Peninsula Daily News 64.57 63002765 4116110 Tags Awards & Specialties 46.11 63002766 4116/10 Thurston County Sheriffs Ofce 45.00 63002767 4116/10 Yakima. Region Clean Air Agency 1,175.00 63002768 4123/10 Capital Business Machines 136.29 63002769 4123110 Comcast Cable Com., Inc. 480.64 63002770 4123110 Daily World 56.00 63002771 412311.0 Dex Media West LLC 84.30 63002772 4123110 Dan DiGuilio 150,00 63002773 4123110 Department of Information Services 75.80 63002774 4/23/[D Howard Doherty 150-00 63002775 4123/10 Department of Personnel 110.00 63002776 4123110 Electronic Resourcing, Inc. 72.38 63002777 4123110 Clay Harwood 61.00 63002778 4123110 Phil Johnson 1.25.00 63002779 4/233110 John Kelly 8.25 63002780 4/23/10 Labor & Ind uades 1,582.89 63001781 4/23110 Mountain Mist Witter 52.00 63002782 4/23110 PUD #] ofClalIam County 108-90 63002783 4123110 Sage Software SH, Inc. 292.94 63002784 41233110 Scott-Marrin, Inc, 36-00 63002785 4123110 Stockholm Environmental Institute US 28,960.35 63002786 4/23/10 Sunrise rest Management, Inc. 64.29 63002797 412311.0 Terry Willis 42-00 63002788 4130110 4th Dimension Computer 48-67 63002789 4/30110 Sank of America 4,430.26 63002790 4130110 Rita Cirulis 30-93 63002791 4130110 CIa[Iam County Sherif'f's Office 45.40 63002792 413011.0 Comcast Cable Com., Inc- I46.52 63002793 4130110 Mark Moore 93-00 63002794 4130110 Pacific Disposal 29.00 63002795 4/30110 Dean Pigman 1.50.00 63002796 4130110 Pioneer Fire & Security 175.00 63002797 4/30/10 Thurston County Sheriffs Office 90.00 303017 4130110 Payroll & Benefits 120,284.83 Auto Transfer 4130/10 Thurston County Acctg. 201.00 63002798 3/5/1.0 Capacity Provisioning Inc- 35.00 63002799 515110 CPI, Ventures LLC 299-00 63002800 5/5/10 Willapa Community Dev. Assn. 200.00 Total 1.63,696.59 M -44 515/2010 at 10:26 AM Page: 1 • NGELES DATE: MAY 18, 2010 To: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: ECONOMIC DEVELOPMENT SUMMIT On this Council meeting agenda, I have included an update on the Economic Development Summit. that was recently completed. I wanted to provide you with this written summary so that you could prepare to come to the Council meeting with some comments and questions. As you will recall, at your retreat in January, Council suggested we move forward with an. Economic Development Summit in an effort to decrease duplication in our local economic development efforts, create a more streamlined and focused approach to economic development, and take immediate steps that would help jumpstart our local econorny. Following the Council retreat. the Mayor and I met with representatives from the three major entities involved in local economic development activities (Port of Port Angeles; the Economic Development Council and Clallam County). They all indicated that they would support such a Summit if it included a county -wide approach. Based upon this input, we proceeded with identifying the various entities throughout the County that needed to participate in order to be as inclusive as possible. "phis included the Tribes, Peninsula College, Cities of Sequim and Forks, as well as key businesses such as ACTT, First Federal, and Battelle. We also identified a facilitator, John. White; who is experienced in directing economic development planning efforts. As a result of our efforts to involve key entities in this cooperative and inclusive approach, we were able to get the costs for the facilitator shared by three different agencies (City, County and Port). The First Summit session was held at the Red Lion and was attended by about 110 key leaders from across the County including all members of the City Council. This session generated a lot of energy, enthusiasm, and cooperation. Participants indicated their general support in the creation of a workable county -wide economic development action plan. Some general economic development strategies were also identified at this initial session that appeared to offer merit for further consideration. M -45 The following day some 23 key individuals were involved in one-on-one sessions with the facilitator to discuss their specific ideas for improving our local economy. This included Mayor Dan Di Guilio and Councilmember Brad Collins representing the City. They identified key weaknesses in our local approach to economic development including the lack of identity, lack of a unified vision, lack of family wage jobs, and the low level of expectation for what we can be. The information was collected and presented to the various groups involved in the final half-day session held last week at John Wayne Marina. Some 28 individuals participated in this final session including myself and Nathan West representing the City. We also had about 25 local citizens who attended to listen and offer comments. At the beginning of the final session on May 11, John White provided five different draft strategic initiatives that were based on the many comments made at the first two sessions. These initiatives were discussed by the participants and the consensus was to try to develop an economic development action plan based upon these broad initiatives. I:n add.ition, in order to keep this large group focused on the major task at hand, he offered several issues that would not likely be resolvable at the session (i.e. the lack of a four -lane highway, EDC membership, etc.). He suggested that we not get involved in discussions on these items since it would likely get the group off track from formulating an action plan based upon the strategic initiatives. The remainder of the session was focused on creating an action plan based upon the five initiatives. These initiatives are listed below andi will provide you additional information on each of these initiatives at the Council meeting. 1. Connect the Links -This involves working with existing employers to identify key suppliers who may be willing to relocate a business in the County. 2. Build a Bank - This strategy includes the creation of new financing sources for new and expanding businesses. 3. Knit the County Together - This initiative focuses on improving the communications between the various entities involved in economic development activities. 4. Bring on the Tourists - This strategy involves increased focus on attracting visitors to our area by creating new attractions and increased promotion. 5. Educational Achievement Expectations - This includes improved connections between the business and education sectors and enhancing the message on our local education system. A number of different ideas were offered on each of these initiatives. The consultant will now take these comments and develop an action plan that will be available by the end of May. It is expected. that this will be ready for the Council's formal consideration sometime in June. C-1 M-45 I& In general, the Economic Development Summit process was productive and brought a lot of key players to the table in a real spirit of cooperation. The challenge for the facilitator was that, in order to be inclusive, we had to involve a lot of different agencies. It was very difficult to involve 28 different individuals and get their full input at the final session. One the other hand, it was worth noting that all participants displayed a real sense of cooperation and there was no real. disagreement or disputes that had to be mitigated. In addition, the public comments were all very positive and several of the speakers offered their support of an action plan. It will be interesting to see what form the final action plan takes during the corning weeks and whether all of the key agencies will buy into the plan. From our standpoint; I expect that the plan. will address some of the Council's major economic development priorities but will not address all of them. Therefore, I will likely be recommending that we use this action plan as a foundation to build a more specific plan for the City. As an example, the participants did not discuss the need for a new brand that will provide us with a new identity and this may be something we want to include in the City's plan. I will provide additional comments at the Council meeting. I welcome your thoughts and. questions. • • M -47 My Concerns Regarding A Port Angeles Municipal Court • Our $70 per day jail costs would increase with $40 check-out fee and $40 check in fee from the jail each time a prisoner has to be transported from the jail to our court. We would have to hire extra security to transport prisoners off site to our own courtroom. This would add to our per day costs. • If we form our own municipal court, we have to make a 10 year commitment. • Our revenues from. Municipal court fines were $289,000 in 2009 and are projected to be $388,000 in 2010. Judge Porter collects approximately $1,000,000 more in fines each year than were previously collected and a large percentage of that amount goes to Port Angeles. • P.A. is receiving revenues from the fines imposed. If we have our own court, all our incoming revenues from fines will STOP immediately and it may take us 10 years to restore this income stream as people begin to pay their fines to our court. The current fines will stay with the current court. We have to start from 0 with our revenue collections. ■ We will no longer have use of the county's courtrooms. We do not currently have facilities for courtrooms, prisoner holding rooms, jury holding rooms, clerk's offices, storerooms, etc. We cannot afford to build these facilities out of our current budget. We cannot afford to hire new clerks, judges, security officers, probation officers, administrators, etc. with their salaries plus benefits. We should take greater advantage of Diversion and home confinement in order to reduce our jail population and jail expenses. Horne confinement costs $1.2-17 per day (charged to the prisoner) vs. $70 per day to keep a prisoner in jail. We can help control costs through `jail management" and oversight. ■ Port Angeles does not have to pay for civil cases, these are county costs. If we have our own municipal court, we will have to pay additional costs. ■ Our public defender costs have gone from $36,000 in 2008 to $104,000 in 2009. The county has one prosecuting attorney. Port Angeles has two prosecutors assigned to district court. ■ If we staff our own court, there will be duplication of services, which is unfair to the taxpayers. • The people of Port Angeles elected a j udge. If we appoint our own j udge, we are circumventing the will of the voters. We cannot take that right away from our citizens! ■ We must work together with the county to solve our cost issues before considering establishing our own court. The county is willing to work with us to find cost saving measures. Forming our own court could diminish the goodwill and new era of cooperation and collaboration we have worked so hard to create between the city and the county. Municipal Court Fines Revenue & Expenses Revenues 2005 Actual 2006 Actual 2007 Actual 2008 Actual 2049 Actual 2010 Budget 2010 YTD Municipal Court Fines Revenue �' 213,395 266,766 270,565 256,744-5.1% 289,2234,G•`I�fi0,000 96,946 �� •► 'j. bio r Expenses ,Municipal Court Fine Expense-Clallarn County Contract Attorney/Public Defender Adult Detention Municipal Court Expenses Municipal Court Revenue less Expenses N n 64,935 73,880 71,617 45,421 40,466 361325 2.24,168 346,738 321,092 334,523 461,085 429,033 (121,128) (1.94,319) (158,468) 106,2764.0.1 89,461* -24.1120,000 3 5, 67 1 V117, 103,898 fBr,?a 80,00'0 338,322 4 5, A,4-36,084t'�'5•t�40,000 480,269 629,442 640,006 (223,525) (340,219) (380,000) 28,113 4, ST.O�a 23,152 0,7, U 6 *F 160,519 G��� G-�(� 4 211,784 i3(P (114,838)