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HomeMy WebLinkAboutAgenda Packet 05/20/2008 . . . ~cN1 AGENDA CITY COUNCIL MEETING 321 East 5th Street May 20, 2008 REGULAR MEETING - 6:00 pm ~ORTANGELES WAS H I N G TON, U. S. A. Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following: A. CALL TO ORDER - Regular Meeting (6:00 p.rn.) B. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC CEREMONIESfPRESENTATIONS 1. American History Month Proclamation B-1 1. Present Proclamation to Brian Pettyjohn, Exchange Club President-Elect 2. Present Proclamation to Police and Fire Volunteers 3. Recognition to Charles DeVoney 2. Proclamation to Police and Fire Department Volunteers 3. Lifetime Presidential Volunteer Service Recognition 4. Lifetime Volunteer Service Recognition C. WORK SESSION 1. City Cooperation with the Port ofP A regarding the P A Harbor B-3 B-5 B-7 4. Recognition to Tony Masi C-1 D. 1. Conduct Joint Meeting with the Port ofPA 2. Adopt Resolution regarding Cooperation 3. Approve Interlocal Agreement with Port of PA 4. Read Ordinance Creating Public Development Authority; Waive 2nd Reading; Adopt Ordinance 5. Appoint PDA Directors (1) LATE ITEMS TO BE PLACED ON TillS OR FUTURE AGENDAS as determined by City Manager or Council member (2) PUBLIC COMMENT This is an opportunity for members of the public to speak to the City Council about anything. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. (These time periods may be lengthened or shortened at the discretion of the Mayor.) E. ORDINANCES NOT REQUIRING PUBLIC HEARINGS F. RESOLUTIONS 1. 2008 TIP & CFP Resolution to Set Public Hearing 2. Resolution to Amend Council's Rules of Procedure F-1 1. Pass Resolution F-5 2. Adopt Resolution NOTE: HEARING DEVICES A V AILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK May 20,2008 Port Angeles City Council Meeting Page _ 1 G. OTHER CONSIDERATIONS 1. Consideration of Minor Amendments to G-1 1. 2nd Reading; Adopt Amendments . Comprehensive Plan and Land Use Map 2. Bonneville Power Administration (BP A) G-19 2. Cancel Agreement Delegation Agreement H. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) I. PUBLIC HEARINGS - OTHER J. FINANCE 1. Remote Substation Monitoring System, Project J-1 1. A ward Contract CL-0307 2. Compact Fluorescent Light (CFL) Promotion J-3 2. Approve Amendment Agreement Amendment 3. Approval of Services Contract with Friendship J-7 3. Approve Agreement Diversion Services K. CONSENT AGENDA 1. City Council Minutes dated May 6, 2008 K-1 1. Accept Consent Agenda 2. Special City Council Minutes dated May 13, K-7 2008 3. Expenditure Approval List from 4/26/08 to K-9 5/9/08 for $1,905,156.56 4. Power Pole Replacement Contract, Project K-31 WF-68680/1 5. PA Forward Appointments and K-33 . Reappointments 6. Authorization to go to Bid for Firefighting K-35 Ensembles - Grant Funds Received L. CITY COUNCIL COMMITTEE REPORTS M. INFORMATION City Manager Reports: 1. P A Forward Minutes dated April 10, 2008 2. Chamber Minutes dated April 11, 2008 3. Fire Department Quarterly Report 4. A ril Building Re ort N. EXECUTIVE SESSION M-1 M-7 M-9 M-15 (As needed and determined by City Attorney) O. ADJOURNMENT PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as land use permit applications, proposed amendments to City land use regulations, zoning changes, and annexations. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK May 20, 2008 Port Angele's City Council Meeting Page - 2 . ~OR'I.PlJGELES WAS H I N G TON, U. S. A. I. CITY COUNCIL MEETING CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Braun Deputy Mayor Wharton Councilmember Di Guilio Councilmember Kidd Councilmember Perry Councilmember Rogers Councilmember Williams Staff Present: Manager Madsen Attorney Bloor Clerk Upton G. Cutler T. Gallagher D. McKeen y. Ziomkowski v' ~ vi, \/' =t ../ May 20, 2008 1of2!2 o.~. I ill. PLEDGE OF ALLEGIANCE: Led by: ~h~ ~Q1YVY"U..4..(\./f) b\ +l04~ ~ nr lkQJ.on J\. · FORTANGELES WAS H I N G TON, U. S. A. DATE OF MEETING: May 20. 2008 CITY COUNCIL MEETING Attendance Roster LOCATION: City Council Chambers " 7 0 Z /l-1.~LcDY C /(?o:_<f- 1=I3/E: ~ 1 l l4 . fX, .t I \ V'-(? t I< tlO? ,3/.:}6 > . /3/ j/ II ;rl c{J r ;- 563 City of Port Angeles FORTANGELES Ordinance/Resolution Distribution List WAS H I N G TON. U. S. A. City Council Meeting of Mav 20, 2008 Ordiiiance ~--i. B- Dg ~~. -4. o9!. ~.!3~ Resolution No. (I !=p /-r J P ~~~- '/"" ^II: " ~ Jl".A I ) A'lI.' II (] _ AJ.L ..... A fn h An'II/}J) City Manager <.j City Atty. (I) I /' I / I ~ Planning / I.... lV City Clerk (I) I / / /' I // Codifier (I) J ./ I / 1/ Personnel Cust. Svcs. Finance Dir./Mgr. Police Dept. Fire Dept. Light Dept. Parks & Rec. Pub. Works ........ I V MRSC (1) IV I V I V PDN (Summary) ,~ J M N\. V Extra Copies / ..4.'00 ,V' I? IIr\ " fA (). , )\,1 J/ '- ....... I TOTAL I .~ /,., 1/1 PROCLAMATION In Recognition of AMERICAN HISTORY MONTH - May 2008 WHEREAS, Exchange Clubs are an all-volunteer, national service organization for men and women working together to make our communities better places to live through programs of service in Americanism, community service, youth activities and its national project, prevention of child abuse; and WHEREAS, the Exchange Club of Port Angeles conducted a special event on May 10 and 11 th; entitled A News Conference with The Rushmore Presidents to help fund transition and sanctuary homes for abused and neglected children in Clallam County as well as a new program supporting the Clallam County Humane Society in addressing the relationship between abusers of animals and people; and WHEREAS, A News Conference with the Rushmore Presidents featured the nation's four leading portrayers of Presidents Washington, Jefferson, Lincoln and Theodore Roosevelt as well as General Ulysses S. Grant in a modem news conference setting; and WHEREAS, The Exchange Club of Port Angeles also recognized Neah Bay high school student, Leilani R. Tyler with the first George Bancroft A ward in recognition of her superior scholarship in the study of American History. NOW, THEREFORE, I, Gary Braun, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, DO HEREBY PROCLAIM MAY 2008 AS AMERICAN HISTORY MONTH IN THE CITY OF PORT ANGELES and encourage all residents to recognize the importance of remembering and honoring our Nation's history. I further commend The Exchange Club of Port Angeles for sponsoring this outstanding event for our community. May 20, 2008 Gary Braun, Mayor B-2 . . . PROCLAMA TION In Recognition of NATIONAL VOLUNTEER WEEK April 27 - May 3, 2008 WHEREAS, Many citizens in the City of Port Angeles proudly support public safety through their volunteer affiliation with the Port Angeles Police and Fire Departments; and WHEREAS, The City's quality of life is largely dependant upon police reserves and volunteer firefighters who throughout the year assist career staff in protecting life and property and the safety of our citizens; and WHEREAS, Without their dedication and selfless contributions, the damages to City property and the loss of human life would be much greater; and WHEREAS, In 2007, these public safety volunteers have contributed more than 9,700 hours of service to the community; and WHEREAS, 47 public safety volunteers have earned Presidential Volunteer Service Awards for their demonstrated commitment and example by achieving a minimum number of hours served over a 12-month period. NOW, THEREFORE, I, Gary Braun, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby proclaim April 27 to May 3, 2008 as National Volunteer Appreciation Week in the City of Port Angeles and urge all citizens to honor the contributions of the City's public safety volunteers. I further hereby acknowledge the contributions and sacrifices of the many men and women who selflessly volunteer their time and services for the betterment of our community through their actions as Public Safety Volunteers. May 20, 2008 Gary Braun, Mayor 8-4 . . . In Recognition Of C./HARLES DeVQ,NEY . . ....__ u..______'.o __ ____, _..- ___.____.____........".......___... _____ _..~ __' , _ u' ...... .. ..'.. ., , PORT ANGLES POlleE DEPARTMENT VOLUNTEER Charles De V oney is hereby honored for reaching the highest level of volunteer service with the recognition by President George W. Bush's Council on Service and Civic Participation. The President's "Call to Service Award" recognizes those volunteers with 4000 hours of lifetime service. Charles De V oney had completed 4162 hours of volunteer service by the end of 2007 - all with the Port Angeles Police Department. Charles De V oney has served as a Port Angeles Police Volunteer since the volunteer program was started in 1998. Mr. De V oney has never been unavailable whenever the Police Department needed assistance. Charles De V oney's service has included assisting the FBI with scene security, crosswalk enforcement stings, animal control duties - including picking up very irritable raccoons and chicken-killing dogs - and assisting with the D.A.R.E. program. One Christmas, Mr. De V oney even set up the Mobile Command Center for the homicide investigation of a local youth. Mr. De V oney has also volunteered at St. Vincent DePaul and continues to volunteer at the Serenity House Thrift Store. Along with serving his community, Charles De V oney is also a Korean War Veteran, dedicated husband of 50 years, father of two, grandfather of eight, and also a great grandfather of one. His long, yet quiet, dedication and service to the community is an outstanding exanlple for all to uphold and follow. PRESENTED AND GIVEN THIS 20TH DAY of MAY, 2008. Gary Braun, Mayor Terry Gallagher, Police Chief 8-6 . . . In Recognition Of TO,NY MASI 38 YEARS OF COMMUNITY VOLUNTEER SERVICE Tony Masi began his volunteer service with the Port Angeles Fire Department in 1942. At that time Clay Wolverton was the Fire Chief. Tony first remembers wanting to be a fireman when, in 1926 as a young boy, he first saw the Department's American LaFrance fire engine (the engine now on permanent display in the Fire Station) parked at First and Oak Streets. He distinctly remembers going up to tlle engine, placing his hand on tlle shiny fender and tllinking, "I want to be a fireman!" At tlle age of 27 , Tony fulfilled his dream and became a volunteer firefighter. One of tlle largest fires tllat Tony ever fought was at a drug store tllat once occupied what is now a parking lot at First and Laurel. Ken Cameron was tlle Fire Chief and Tony can specifically remember Chief Cameron saying tllat tlley were going to lose tlle whole comer. The entire building, which housed a drug store and a bakery, was a complete loss. When he started witll tlle Department, Tony worked at tlle Angeles Cooperative Creamery, a dairy tllat was located where Safeway is now. This was a perfect location for Tony as he worked right across tlle street from tlle where tlle fonner fire station was located on Lincoln Street. Tony spent tlle last years of his volunteer career witll tlle Department as a dispatcher and retired in 1980, the same year as Chief Cameron. The City of Port Angeles recognizes the extraordinary dedication of Tony Masi and his selfless community service of over 38 years. It is because of volunteers such as Tony, that the citizens of Port Angeles receive tlle level of services tllat tlley enjoy today. PRESENTED AND GIVEN THIS 20TH DAY of MAY, 2008. Gary Braun, Mayor Daniel McKeen, Fire Chief B-8 . . .1 I ; . . . . ~.: O.'R' T......');.. . N.....G'. 'E...,...L..E....,'S" If' , . ~' , , ", . _' j~ .~ ..I,,J '-J/_~I . _; ,'"~I ..":,I~' WAS H J N G TON, U. S. A. CITY Co U N elL ME M 0 DATE: May 20, 2008 To: CITY COUNCIL FROM: MARK E. MADSEN, CITY MANAG ER SUBJECT: CITY COOPERATION WITH THE PORT OF PORT ANGELES REGARDING THE PORT ANGELES HARBOR Summary: The City of Port Angeles and the Port of Port Angeles, working in close cooperation with Washington State Department of Ecology and Rayonier have identified similar objectives and goals regarding the cleanup and redevelopment of the former mill site and the P A Harbor, and desire to formalize their commitment to ensuring that site cleanup and redevelopment occurs in a timely, efficient, and cost-effective manner. This meeting is ajoint meeting of the Port Angeles City Council and the Port of Port Angeles Commissioners. Final documents identified in this memo are being reviewed by outside legal counsel and will be distributed Tuesday evening. Recommendation: Following staff presentation and Council/Commission discussion: (1) Adopt Resolution regarding cooperation with the Port of Port Angeles (Port) for the purposes of cleanup of the P A Harbor and cleanup and redevelopment of the Rayonier former mill site; (2) Approve Interlocal Agreement with the Port of Port Angeles; (3) Following reading of an Ordinance creating a Public Development Authority, waive 2nd reading; (4) Adopt Ordinance. Back2round / Analvsis: Under an interagency agreement with the Washington State Department of Ecology (ECY) the City of Port Angeles was tasked by ECY with leading a public visioning process regarding the future of the Rayonier former mill site located on the Port Angeles waterfront. During this public process the Port determined that it shared similar goals and objectives as identified through public comment. The Port and the City have statutory authority that can benefit the Rayonier mill site cleanup and redevelopment and for harbor-wide issues. In the continuing discussion with ECY, the Port and City recognized that it would be in the public interest to work together collaboratively in meeting those goals and objectives, and that it is in the public interest to do so more efficiently and effectively by combining City and Port powers and resources. The purpose of the Port and the City cooperating together is for the benefit of the community, not the profit of the Port or the City. C-1 During the public visioning process one of the possible vehicles discussed for developing and implementing a cleanup and redevelopment plan was a Public Development Authority, which could be charted by the City. Such a public corporation would be an independent entity, governed by a Board of Directors appointed by the City Council. . This meeting is a joint meeting of the Port Angeles City Council and the Port of Port Angeles Commissioners. During this meeting, City and Port staff will make an introductory presentation, which will be followed by comments by the Port and by the City. The Port will then adopt a Resolution and the City will adopt a Resolution, each stating the benefits of cooperation. An Interlocal Agreement between the City and Port will be adopted describing how the Port and City will work together, sponsor an independent operating entity (a public development authority or PDA), and authorize that entity to exercise specific powers available by statute. The City will then present an ordinance establishing the PDA and its governing charter. Following discussion, it is recommended that the City Council waive a second reading and adopt the ordinance. The City and the Port have approached the creation of this new development authority as an equal partnership where each will contribute resources to enable it to implementthese tasks. The actions contemplated herein create an entity and establish a framework which brings true community stewardship to bear in solving one of our community's biggest environmental issues. There is much work that remains to be done. Final documents identified in this memo are being reviewed by outside legal counsel and will be distributed Tuesday evening. . . C-2 Solving a Community Challenge ~ Through Community Stewardship ~ THE OF OF PORT ANGELES WAS HI N G TON, U.S. WAS H I N G TON For the Benefit of the Community Joint Session - May 20, 2008 ~ ~ ~ ~ ~ 6 .0 ~ s:: ~ ~ ~ 8 ~ ~ .~ ~ r5S . . . . ~ .~ ~ ~ '-J ~ ~ ~ ~ ~ ~ ~ ~ .~ ~ ~ ~ ~ ~ . . . . . . s:: c . ....... V') ~ V') .... '-.) . ....... ~ ~ ~ ~ ~ ~ ~ . ....... ~ 0Jj s:: . ....... s:: s:: . ....... ~ ~ . . . · · .OJ "u.1nJoN-oN-!0-JU10d" v ULO.1f oftOlU OJ. · · DRAFT WATERFRONT BROWNFIELD REDEVELOPMENT CRITICAL PATH ANALYSIS :.:zs o """"'",", <:::;>c<~ El "".", L.l "'"c~...., t:J .,,, '- t:J 'Co""""" '''''''" VISIOlilNG DESIGN & COIiSTRIJCTlON COMPLETIOn POLICY ENVIRONMENTAL AliAL YSIS PERMITTING L- <"'_. I ~...~~.~ I I I I I I f I I I I I I I I , , I I I I , I I I , -1-+ , I , I --+-+ I I I I I I , ~ ~~ ~A.~~.'11 ~~;p.cH:;;!_~'lll ~.~!.dtl\lD l:::.~tlt<'{~d:m: ~._~i'!~ I , I , , I I , I I I , , I -( """" ~.~tl~ .t~$Z't r,;:~~_~. . . a "Turning Point" for the Community. . . . . . . 0 .~ ~ ;:s ~ ~ 8 ~ ~ ~ ~ b ~ ~ ~ ~ ~ ~ ~ ~ . . . . . NOT for the profit of the Port or the City. ~ bJJ ~ ~ ~ \:j G ~ .~ ~ ;:s ~ ~ (5 \j bJJ ~ .~ ~ t55 ~ ~ .~ u ~ cd ~ o Q.) ~ ~ ~t:: <~ ~ ~ Q.) Q.) z Z I . . ~ .~ ~ 00 "'C ~ cd ~ Q.) ~ r./) ~ .0 5 .~ s ~ ~ ~ .~ S S S S o 0 U U . ~ ~ . ,....,.. ~ \..) ~ ~ ~ ~ ~ ~ ~ ~ Vj ~ ~ . ,....,.. ~ ~ ~ ~ . . . Solving a Community Challenge To ensure that site cleanup and redevelopment occurs in a timely, efficient and cost-effective manner while maintaining good stewardship of our environment. . . . Requires a New Perspective. . . Solving a Community Challenge - Scientific Innovation - Advanced Educational Opportunities - Community Involvement . . . Requires a New Perspective. . . Solving a Community Challenge The Process this Evening: - Resolutions - lnterlocal Agreement - Ordinance . . . Requires a New Perspective. . . Solving a Community Challenge Resolutions City and Port agree it is in best interest of the cOlTIlTIunity that they participate. . . . Requires a New Perspective. . . Solving a Community Challenge lnterlocal Agreement Brings the powers of the City and the Port into alignment to take on this stewardship. . . . Requires a New Perspective. . . Solving a Community Challenge Port Angeles Harbor- Works Development Authority (PDA) - A public corporation created and authorized to exercise both City and Port powers. . . . Requires a New Perspective. . . Solving a Community Challenge PA Harbor-Works Tasks: - Remediation & Redevelopment of Rayonier Site - Facilitate shoreline and harbor planning - Remediation for toxic substances in Harbor . . . Requires a New Perspective. . . Solving a Community Challenge Board Members - Five civic and business leaders - NOT elected or agency officials, or agency employees . . . Requires a New Perspective. . . Solving a Community Challenge - Clean Up Plan - Site Redevelopment - Restoration & Protection of Ennis Creek & Marine Environment - Extensive Citizen Involvement & Outreach . . . Requires a New Perspective. . . Solving a Community Challenge Work with private, State and Federal funding partners to leverage local resources to address harbor-wide issues. . . . Requires a New Perspective. . . Solving a Community Challenge A Collaborative Community Research & Educational Partnershi~ - Battelle Memorial Institute - Pacific Northwest National Laboratory - Peninsula College - Clallam Economic Development Council Comprising the North Olympic Peninsula Innovation Partnership Zone (IPZ) And.. . Other Potential Community Partnerships . . . Requires a New Perspective. . . Solving a Community Challenge This opportunity will create an innovative and community- based approach to solving one of our community's biggest issues. . . . . . . . . . Requires a New Perspective. . . . . .Clean up and redevelopment of the former mill site and the Port Angeles Harbor. . . Solving a Community Challenge A new model for community-based solutions throughout the Puget Sound . regIon. . . . Requires a New Perspective. . . . . . ~ . ~ . .~ ~ . \j ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 ~ 0 ~ ~ .~ ~ .~ ;:s ~ ;::s ~ ~ ~ ~ ~ a . . . ~ OJ:; .~ ~ ~ ~ Solving a Community Challenge . . .Much work remains to be done. . . -- Our "Turning Point" Towards Opportunity -- .~ 2 ~~ ~~ ~ is ~~ ~~ ~~ ~~ .0] ...... ~ == ~ ~ .~ Et E~ ~~ U~ ~ a ~ .~ ~~ ~t; ~ ~ ~~ z .0 ... == =:: E E a ~ ';5 ~ ~ ~ == ~ ~ ~ ';5 ~ ~ z RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, in support of a cooperative effort with the Port of Port Angeles for the cleanup and redevelopment of the Port Angeles harbor and the former Rayonier Mill Site. WHEREAS, DOE is currently responsible for cleanup of the former Rayonier Mill site property, which was closed in 1997; and WHEREAS, the Washington Department of Ecology (DOE) is currently investigating the entire Port Angeles harbor for the existence of toxic materials in the marine enviromllent. Depending on the outcome of that investigation, DOE will formulate plans and strategies for responding to toxic substances in the marine enviromnent; and WHEREAS, both the City and the Port might be potentially liable paliies for toxic materials within the marine enviromnent; and WHEREAS, cleanup and redevelopment of these areas are vital to the health and economy ofthe community and in the best interests of the City and its taxpayers; and WHEREAS, the City Council finds that it is in the best interest of the City and its taxpayers to participate with the Port: a. In the implementation of appropriate measures to remediate and redevelop the Rayonier Mill property so that it may contribute to the economic development and general welfare of the region; and b. In the investigation of the nature and extent of hazardous waste and wood waste in Port Angeles Harbor and the development of reasonable, necessary and feasible remediation measures for such conditions; and i J \,-_..,,/ -1- '/.~'. i ~--..// WHEREAS, the City and the Port are authorized pursuant to Chapter 39.34 RCW to contract with each other in order to effectively and efficiently operate, administer and carry out their programs and public projects. WHEREAS, the City and the Port are authorized to exercise certain powers relating to community renewal under Chapter 35.81 RCW and RCW 53.08.400, and certain community revitalization activities under Chapter 39.89 RCW and RCW 53.08.049. NOW, THEREFORE, BE IT RESOLVED that the Port Angeles City Council hereby declares it is in the best interests of the citizens of the City that the Port and City cooperate in guiding in the cleanup of Port Angeles harbor and the cleanup and redevelopment of the Rayonier site. AND IT IS FURTHER RESOLVED that the Port Angeles City Council hereby authorizes and directs the City Manager to execute the Interlocal Agreement in substantially the form attached hereto as Exhibit A. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 20th day of May, 2008. MAYOR ATTEST: APPROVED AS TO FORM: Becky 1. Upton, City Clerk William E. Bloor, City Attorney G:\Legal_ BackupIORDlNANCES&RESOLUTIONSIRESOLUTIONS. 2008102.Harbor-Rayonier Clean Up. 042308. wpd -2- INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND THE PORT OF PORT ANGELES FOR THE PRESERVATION AND ENHANCEMENT OF THE PORT ANGELES HARBOR AND WATERFRONT THIS INTERLOCAL COOPERA nON Agreement (the "Agreement") is made and entered into by and between the City of Port Angeles (the "City"), a Washington municipal corporation organized as a code city, and the Port of Port Angeles (the "Port"), Clallam County, Washington, a Washington municipal corporation organized under Title 53 RCW (together, the "Parties"). The Parties agree as follows: ') PART 1. RECITALS - PURPOSE OF AGREEMENT 1.1 The Washington State Department of Ecology ("DOE") is currently responsible for cleanup of the fonner Rayonier mill site (the "Rayonier Site") located in Port Angeles, which was closed in 1997. DOE has encouraged participation by the City and the Port in the fmal stages of the cleanup, to facilitate redevelopment of the site. 1.2 The DOE is currently investigating the entire Port Angeles harbor for the existence of toxic materials in the marine environment. Depending on the outcome of that investigation, DOE will formulate plans and strategies for responding to toxic substances in the marine environment. DOE seeks participation from local government agencies on these issues as well. 1.3 The City Council of the City of Port Angeles on May 20,2008, adopted Resolution that it is in the best interest of the City and its taxpayers to participate with the Port: , fmding 1.3.1 in the implementation of appropriate measures to remediate and redevelop the Rayonier Mill property so that it may contribute to the economic development and general welfare of the regIOn; 1.3.2 in the investigation of the nature and extent of hazardous waste and wood waste in Port Angeles Harbor and the development of reasonable, necessary and feasible remediation measures for such conditions; and 1.3.3 to coordinate those efforts with other appropriate governmental and private entities. - 1 - / 1.4 The Board of Commissioners of the Port of Port Angeles on May _, 2008, adopted Resolution , fmding that it is in the best interest of the Port and its taxpayers to participate with the City: 1.4.1 in the implementation of appropriate measures to remediate and redevelop the Rayonier Mill property so that it may contribute to the economic development and general welfare of the regIOn; 1.4.2 in the investigation of the nature and extent of hazardous waste and wood waste in Port Angeles Harbor and the development of reasonable, necessary and feasible remediation measures for such conditions; and 1.4.3 to coordinate those efforts with other appropriate governmental and private entities. 1.5 The Parties are authorized pursuant to Chapter 39.34 RCW to contract with each other to effectively and efficiently operate, administer and carry out their programs and public projects. PART 2. AGREEMENT TO COOPERATE IN CLEANUP AND REDEVELOPMENT 2.1 General. The City and the Port agree to coordinate actions related to the potential redevelopment of the Rayonier Site. This is contemplated to include, but not be limited to: 2.1.1 Participating in meetings with representatives from Rayonier, the Washington State Department of Ecology, the Washington State Department of Natural Resources, the U.S. Environmental Protection Agency, and other federal, state, local and tribal governmental entities with an interest in the Rayonier Site to develop plans for completing environmental cleanup of the site. 2.1.2 Developing and implementing a plan for redevelopment activities on all or a portion ofthe Rayonier Site which, subject to appropriate planning activity, environmental and fmancial review, is anticipated may include the following components: (a) Infrastructure, including pipelines, tankage and outflow amenable to enhancement of City stormwater/sewer systems shall be so utilized; (b) Harbor area leases, including filled harbor areas and adjacent uplands, should receive primary consideration for maritime commercial/industrial use implementing, where appropriate, the management authority of the Port relating to harbor areas; (c) Cultural areas that will have an emphasis of use for archeological interest and public education; (d) Areas of the property to be subject of a mix of industrial, commercial or residential uses; - 2 - ( e) Public, open space, cultural, trail, and recreational amenities. 2.1.3 The Parties will coordinate utilization of their respective authorities to facilitate comprehensive land use and environmental analysis of site redevelopment alternatives and identification of preferred alternatives. 2.1.4 Developing and implementing a plan for fmancing any improvements to be undertaken by the Parties in connection with the remediation and redevelopment of the Rayonier Site. 2.2 The City and the Port agree to coordinate actions related to the potential responses to the existence of toxic materials in the marine environment of the Port Angeles harbor. This is contemplated to include, but not be limited to: 2.2.1 Participating in meetings with representatives from the Washington State Department of Ecology, the Washington State Department of Natural Resources, the U.S. Environmental Protection Agency, and other federal, state, local and tribal governmental entities with an interest in the Port Angeles harbor and/or the Rayonier Site to develop plans for responding to hazardous waste and/or wood waste determined to be located in the Port Angeles Harbor marine environment and having significant adverse environmental effects upon the marine environment. 2.2.2 Developing and implementing a plan involving the City, Port, and other appropriate parties for responding to toxic substances in the Port Angeles harbor marine environment. 2.2.3 Developing and implementing a plan for fmancing any work to be undertaken in cOlmection with the response plan. 2.3 Organization and Administration. The most efficient means to carry out the actions contemplated by Part 1, Sections 2.1, and 2.2 of this Agreement is by creation of a single, separate entity. The entity will be dedicated to execution of the purposes and the cooperative actions intended under this Agreement. To that end, the City will form a Public Development Authority (PDA) as an independent public authority under RCW 35.21.730-.759, that will be governed by aBoard of per sons nominated by the City and the Port as described in its Charter. The parties agree that the PDA will be the primary operating entity to carry out the purposes and actions contemplated by this Agreement. The Parties shall, at the request of the PDA, engage in activities determined to be consistent with the goals of this Agreement utilizing their respective statutory authorities. 2.4 Finance and Operational Arrangements. The Parties agree to provide the PDA access to reasonable start-up funding for expected operating and capital costs. After the PDA has secured start-up funding, in the event the PDA needs additional funding that cannot be obtained from other sources, the Parties agree to contribute as necessary and appropriate to the operating and capital costs of the PDA. Apart from the PDA, each Party shall bear its own costs and maintain its own insurance related to any activities conducted in furtherance of this Agreement. All liabilities incurred by the PDA shall be satisfied exclusively from the assets and properties of the PDA and neither the PDA nor any creditor or other person shall have any right of action against the City or the Port by virtue of this interlocal - 3 - agreement. Any bonds, notes, or other evidences of indebtedness issued by the PDA shall contain a recital to the effect that they are not obligations of the City or the Port and that neither the faith and credit nor the taxing power of the State or any municipal corporation or subdivision of the State or any agency of any of the foregoing, is pledged to the payment of principal, interest, or premium, if any, thereon. 2.5 Liability Indemnification. 2.5.1 The City shall protect, save harmless, indemnify, and defend, at the City's expense, the Port, its elected and appointed officials, officers, employees and agents from any loss or claim for damages of any nature whatsoever (collectively "claims"), arising out of the City's performance of this Agreement, or any City or any City assignee work to fulfill the terms and conditions of this Agreement. 2.5.2 The Port shall protect, save harmless, indemnify, and defend, at the Port's expense, the City, its elected and appointed officials, officers, employees and agents, from any loss or claim for damages of any nature whatsoever arising out of the Port's performance of this Agreement, or any Port or any Port assignee work to fulfill the terms and conditions of this Agreement. 2.5.3 The PDA shall protect, save harmless, indemnify, and defend, at its expense, the City and the Port, their elected and appointed officials, officers, employees and agents, from any loss or claim for damages of any nature whatsoever arising out of the PDA's performance of the terms and conditions of this Agreement. 2.6 Adoption of Charter. In furtherance of this Agreement, the parties anticipate that the City shall forthwith adopt a Charter for the Public Development Authority in substantially the form attached hereto as Exhibit A, and that the parties shall cooperate with the Public Development Authority when formed, in accordance with the provisions of Exhibit A. PART 3. DISSOLUTION 3.1 Upon the dissolution of the Authority, the City and Port agree that any net assets remaining shall be divided between them in proportion to the net contribution made by each to the Authority. PART 4. REVISION, AMENDMENT OR SUPPLEMENTATION. 4.1 The terms of this Agreement may be revised, amended or supplemented by written Agreement executed by the Parties. No revision, amendment or supplement shall take effect if it impairs any contractual obligation of either Party. - 4 - PART 5. MISCELLANEOUS. 5.1 The Effective Date of this Agreement is the date the last agreeing party affixes its signature hereto. 5.2 This Agreement shall continue to be in full force and effect until December 31, 2012, subject to renewal thereafter for successive I-year terms by resolution of each party's governing body. Tennination ofthis Agreement shall have no effect upon the continued existence of the PDA. 5.3 This Agreement may be terminated only upon mutual agreement of both Parties. The Agreement may not be terminated if doing so would cause terms previously fulfilled by either party to violate Washington law. 5.4 This Agreement is entered into for the benefit of the Parties only and shall confer no benefits, direct or implied, upon any third person. 5.5 No waiver by either Party of any term or condition of this Agreement shall be deemed or construed to constitute a waiver of any other term or condition or of any subsequent breach whether of the same or of a different provision of this Agreement. 5.6 This Agreement may be executed in one or more counterparts and shall be filed consistent with Chapter 39.34 RCW. DA TED ,2008. DATED ,2008. THE CITY OF PORT ANGELES, a Washington municipal corporation THE PORT OF PORT ANGELES, Clallam County, Washington, a municipal corporation By Mark E. Madsen, City Manager By Robert McChesney, Executive Director ATTEST: Becky 1. Upton City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM/ATTEST: William E. Bloor, City Attorney Secretary of the Board G:ILegal_ BackupIAGREEMENTS&CONTRACTS\2008 Agmts&ContractsIPort.Rayonier Cleanup-Interlocal Cooperation Agreement.05 I 908 clean _ I .docMay 20. 2008 - 5 - , \ '.' ORDINANCE CITY OF PORT ANGELES, WASHINGTON AN ORDINANCE creating the Port Angeles Harbor Works Public Development Authority; authorizing a charter and bylaws therefor; establishing a Board of Directors to govern the affairs of the PDA; and describing how the PDA shall conduct its affairs. PASSED: ,2008 \ ORDINANCE CITY OF PORT ANGELES, WASHINGTON AN ORDINANCE creating the Port Angeles Harbor Works Public Development Authority; 'authorizing a charter and bylaws therefor; establishing a Board of Directors to govern the affairs of the PDA; and describing how the PDA shall conduct its affairs. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN, as follows: Section 1. Findings and Recitals. The City Council makes the following findings and determinations: (a) The City is authorized, in RCW 35.21.730 through 35.21.759, to create public corporations, commissions and authorities to receive and administer private funds, goods or services for any lawful public purpose in order to improve the administration of authorized federal grants or programs, to improve governmental efficiency and services, and to improve the general living conditions. (b) The City Council finds that: (1) The former Rayonier mill site (the "Rayonier Site") IS located within the corporate boundaries of the City. (2) The Washington State Department of Ecology ("DOE") is currently responsible for cleanup of the former Rayonier mill site (the "Rayonier Site") located in Port Angeles, which was closed in 1997. DOE has sought participation from local government agencies in the final stages of the cleanup, to facilitate redevelopment of the site, and the City desires to redevelop and enhance this site to provide economic, cultural and community benefits and resources to improve the lives of the citizens of the City. (3) The DOE is currently investigating the entire Port Angeles harbor for the existence of toxic materials in the marine environment. Depending on the outcome of that investigation, DOE will formulate plans and strategies for responding to toxic substances in the marine environment. DOE seeks participation from local government agencies on these issues as well. (4) Both the City and the Port might be potentially liable parties for toxic materials within the marine environment. 1 j --') (5) Cleanup and redevelopment of the RayonierSite and the Port Angeles Harbor are vital to the health and economy of the community and in the best interest of the City and its taxpayers. (6) The City Council finds that it is in the best interest of the City and its taxpayers to participate with the Port (a) in the implementation of appropriate measures to remediate and redevelop the Rayonier Site and the Port Angeles Harbor so that they may contribute to the economic development and general welfare of the region; and (b) in the investigation of the nature and extent of hazardous waste and wood waste in Port Angeles Harbor and the development of reasonable, necessary and feasible remediation measures for such conditions (7) The City and the Port are authorized by Chapter 39.34 RCW to contract with each other in order to effectively and efficiently operate, administer and carry out their programs and public projects, and pursuant to this. authorization and Resolution _ of the City Council, the City and the Port have entered into an interlocal agreement whereby the City has agreed to exercise its powers under RCW 35.21.730-.759 to create a public development authority (8) The City and the Port are further authorized to cooperate in the exercise of certain powers relating to community renewal under Chapter 35.81 RCW and RCW 53.08.400, and certain community revitalization activities under Chapter 39.89 RCW and RCW 53.08.049. . Section 2. Definitions. The following terms shall have the following meanmgs unless the context clearly indicates otherwise: "PDA" means the Port Angeles Harbor Works Public Development Authority created under this ordinance. "Bonds" means any bonds, promissory notes, interim certificates, debentures, certificates of indebtedness or other short-term or long-term obligations issued by the PDA. "Bylaws" means the rules adopted under this ordinance for regulating or managing the PDA's affairs, as they may be amended from time to time. "Charter" means the PDA's articles of organization as adopted under this ordinance or as amended from time to time. "Director" means a member of the PDA Board. "P DA Board of Directors" or "P DA Board" means the governing body of the PDA vested with the management of its affairs. 2 '.' Section 3. PDA Created - City Liability Limited. (a) PDA Created. In order to administer and execute federal grants or programs; receive and administer private funds, goods or services for any lawful public purpose; and perform any lawful public purpose or public function within the limits of City of Port Angeles, the Port Angeles Harbor Works Public Development Authority, a public corporation, is hereby created for the purposes as set forth in its Charter and this ordinance. (b) City Liability Limited. The PDA is an independent legal entity exclusively responsible for its own debts, obligations and liabilities. All liabilities incuned by the PDA shall be satisfied exclusively from the assets and credit of the PDA; no creditor or other person shall have any recourse to the assets, credit or services of the City on account of any debts, obligations, liabilities, acts, or omissions of the PDA. Section 4. Charter; Bylaws. (a) Charter. The Charter of the Port Angeles Harbor Works Public Development Authority, attached as Exhibit A and incorporated by reference, is approved. Upon the effective date of this ordinance, the Charter shall be issued in duplicate originals, each bearing the City's seal attested by the City Clerk. The City Clerk shall retain one original on file as a public record and shall deliver the second duplicate original to the PDA. The City Clerk shall give notice of the issuance of the Charter to the Secretary of State. (1) Charter Amendments. Except if the City is required to intervene under Section 8 of this ordinance or as otherwise may be required by law, any amendment to this Charter must be approved by an ordinance ofthe City Council and by 80% of the PDA Board. (i) Amendments Initiated by P DA Board. Any PDA Board member may introduce a proposed Charter amendment at any regular or special meeting of the PDA Board. Upon approval of a Charter amendment proposal by 80% of the Members of the PDA Board, the PDA shall file the proposed amendment with the City Clerk for consideration by the City Council at the Council's earliest convenience. (ii) Amendments Initiated by City Ordinance. If the City Council adopts an ordinance to amend the Charter, the PDA Board shall consider and vote on the proposed amendment at its next regular meeting. If no regular meeting is to be held within 30 days of the adoption of the City ordinance, the Secretary of the PDA Board shall call a special meeting within 45 days of the adoption of the City ordinance to consider the proposed amendment. If the PDA Board fails to vote upon the proposed amendment within 45 days, the PDA Board shall be deemed to have concuned and the amendment shall become effective. (2) Notice of Meeting to Consider Charter Amendment. Notice of a PDA Board meeting during which action is to be taken on a proposed Charter amendment shall be given 3 ./ -j in writing to each Director and to all other persons entitled to receive notice at least 7 days before the meeting. The notice shall specifically state that a Charter amendment is to be considered and shall include a statement of its purpose and effect. The notice to be given to each Director shall also include a copy of the proposed amendment. (3) Effective Date of Charter Amendments. Except. if the City is required to intervene under Section 8 of this ordinance or as otherwise may be required by law, a Charter amendment shall become effective only upon adoption by the City Council and concurrence by the PDA Board. (b) Commencement of Corporate Existence. The PDA shall commence its existence upon the issuance of the Charter and shall conduct its affairs in accordance with the Charter. Except as against the State or the City in a proceeding to cancel or revoke the Charter, delivery of a duplicate original Charter shall conclusively establish that the PDA has been established in compliance with the procedures of this ordinance. (c) Bylaws. The PDA Board is vested with the power to adopt, amend or repeal Bylaws so long as those bylaws are consistent with the Charter and this ordinance. The PDA Board, at its organizational meeting shall adopt Bylaws. Thereafter, the Bylaws may be amended or repealed as necessary by the PDA Board consistent with the Charter and this Ordinance. Upon adoption, amendment or repeal of the Bylaws, the PDA shall place one true and complete copy on file as a public record with the City Clerk, and shall retain a true and complete copy in its files. Section 5. Powers of the PDA. (a) Generally. Exceptas otherwise limited by state law, an ordinance of the City or the Charter, the PDA shall have and may exercise within the territorial boundaries of the City all lawful power necessary or convenient to effect the purposes for which the PDA is organized and to perform authorized corporate functions as provided in the Charter. Such powers shall include: (l) All powers that may be exercised by a public corporation under RCW 35.21.735 and the Public Corporations Act generally; (2) All powers that may be assigned to it or conferred on it by the City or by the Port of Port Angeles. (b) Limitation of Powers. The PDA shall be limited in all activities and transactions in the following respects: (l) No power of eminent domain. The PDA shall have no power of eminent domain nor any power to levy taxes. (2) No recourse to City for debts. The PDA may not incur or create any liability that permits recourse by any party or member of the public to any assets, services, resources or credit of the City. All liabilities incurred by the PDA shall be satisfied exclusively from 4 \. , the assets and credit of the PDA; no creditor or other person shall have any recourse to the assets, credit or services. of the City on account of any debts, obligations, liabilities, acts or omissions of the PDA. (3) Transfer or encumbrance of certain real estate subject to RCW 35.21. 747. The PDA may sell, transfer or encumber any real property transferred to the PDA by the City only in accordance with the requirements ofRCW 35.21.747. (4) Activities must serve public purpose. As long as the principal object of an activity is to enhance the public mission of the PDA and not to generate a profit, the PDA may: (i) sell assets for a consideration greater than their reasonable market value or acquisition cost; (ii) charge more for services than the expense of providing them; or (iii) carry out any other activity that is consistent with its purpose and applicable law. Section 6. PDA Board of Directors. (a) PDA Board of Directors. The Port Angeles Harbor Works Public Development Authority Board of Directors (the "PDA Board") is established to govern the PDA's affairs. The PDA Board shall be composed and its officers chosen as set forth in the Charter. The directors' qualifications, terms of office and the filling of vacancies shall be as set forth in the Charter (b) Appointment of Directors. The initial Directors shall be as follows: 1. Karen McCormick (City Nominee) - Group II; 2. Bart Irwin (Port Nominee) - Group II; 3. Howard Ruddell (City Nominee) - Group III; 4. Jerry Hendricks (Port Nominee) - Group III; 5. Orville Campbell, President. (c) Organizational Meeting. The City Council shall call an organizational meeting of the initial directors within 60 days of the effective date of this ordinance, and shall cause at least 7 days advance written notice to be given to each director, unless waived in writing. At such meeting, the PDA Board shall organize itself, appoint officers, adopt Bylaws, and take such other action as may be necessary. (d) Removal of Directors By City Council. The City may remove any or all directors from office by resolution adopted after 30 days notice to all of the directors. Any director removed pursuant to this section shall cease to be a director upon adoption of the City Council resolution. A director appointed to fill a vacancy created under this Section shall serve out the remainder of the term and shall be eligible for reappointment. 5 IJ Section 7. Exercise of Corporate Powers. (a) Exercise of Corporate Powers. All corporate powers of the PDA shall be exercised by or under the authority of the PDA Board or its Officers; and the PDA's business, property, and other affairs shall be managed under the direction of the PDA Board or its Officers, except as may be otherwise provided for by law or in the Charter. Any person who assumes to act for the PDA without actual authority to do so shall be liable for the debts and liabilities incurred or arising as a result thereof. (b) Deposit of Funds. All moneys belonging to or collected for the use of the PDA, coming into the hands of any corporate official or officer of the PDA, shall be deposited in a qualified public depository as determined by the Washington Public Deposit Protection Commission. Such moneys may be invested at the direction of the PDA Board, by resolution, in investments that would be lawful for the investment of City funds. (c) Actions Requiring Authorization. In addition to such transactions, duties or responsibilities as the Charter or the PDA Board may reserve, the following actions require specific authorization by a PDA Board resolution: (1) Budget Adoption. Adoption of an annual operating budget and a separate capital budget; (2) Real Estate Transactions. Transfer or conveyance of an interest in real estate other than release of a lien or satisfaction of a mortgage after payment has been received and the execution of a lease for a current term more than one year; (3) Contracting or Guaranteeing Debts. The contracting of debts, the issuing of bonds, and the mortgaging or pledging of PDA assets or credit to secure the same or any action by the PDA as a surety or guarantor; (4) Major Transactions or Expenditures. Capital expenditures that are not contained in the adopted budget and are in excess of $10,000, and all other transactions involving: (i) An amount greater than one percent of the previous year's operating budget; (ii) A commitment by the PDA extending over more than one year from the date of execution of the agreement; or (iii) The transfer or assignment of duties or responsibilities to or from a governmental entity. (5) Certification of Annual Reports. Certification of annual reports and statements to be filed with the City Treasurer as true and correct in the opinion of the PDA Board and of its members except as noted. 6 ;-'-! , Section 8. City Oversight and Intervention. (a) Oversight by the City Council. In order to correct any deficiency and to assure that the purposes of the PDA are reasonably accomplished, the City may audit the PDA's books and records, modify the Charter consistent with this ordinance, intervene in an appropriate case, or remove directors. (b) Reports and Information. At least once each year, the PDA Board shall review statements of monthly income and expenses that compare budgeted expenditures to actual expenditures and shall file a report summarizing this review with the City Council. The PDA Board shall review all such information at a regular or special meeting, the minutes of which shall specifically note such reviews and include such information. (c) Audits and Inspections. To assist the City or any state agency in its review and oversight functions, the PDA shall make available for examination all of its financial and other records during normal business hours. (d) City Intervention. Under the following circumstances, the City may intervene in and exercise control over the affairs of the PDA to the extent necessary and appropriate to correct any deficiency or to assure that the purposes of the program undertaken may reasonably be accomplished: (1) The PDA Board has requested such intervention by resolution; (2) The PDA has failed to set forth the statement required by its charter to be included in written contracts, bonds or other documents; (3) The PDA has represented to the public or to creditors that recourse may be had to the assets, property or credit of the City on account of acts or omissions of the PDA, unless such secondary or direct liability has expressly been authorized by the City Council by ordinance in the form of a contingent loan agreement or other guaranty; (4) The PDA has failed to file an annual report with the City Council; (5) A deadlock has occurred on the PDA Board, or the membership of the PDA Board is insufficient to constitute a quorum for conduct of affairs so that the PDA is unable to conduct its operations or perform its projects or activities; (6) The PDA Board has continuously failed to conduct meetings at least annually, or no regular or special meetings have been held for the preceding 12 months; (7) The PDA Board has unreasonably impaired public participation in the conduct of projects and activities; (8) The assets of the PDA have been or are committed to being misapplied, wasted or illegally expended; 7 f (9) The PDA has committed or is about to commit a material violation of its charter. Section 9. Dissolution; Procedure for Dissolution. Dissolution shall be accomplished as provided in this Section, and shall not take effect until proper provision has been made for the disposition of all PDA assets. (a) City Council Determination. If the City Council makes an affirmative finding, in accordance with this ordinance, that dissolution of the PDA is warranted for good cause, the existence of the PDA may be terminated by ordinance of the City Council adopted after public hearing held upon 30 days' notice to the Directors and affording them a reasonable opportunity to be heard. Good cause forthe purposes of dissolution shall include only: (1) A majority of the PDA Board has in writing requested dissolution; (2) The PDA has discontinued all activities for which it was chartered or has remained inactive for 12 successive months; (3) The PDA becomes insolvent or otherwise unable to carry out its contractual obligations; (4) The charter or an amendment to the charter was procured through fraud or misrepresentation of any material matter that has an effect upon the projects or activities to be undertaken; (5) The PDA has filed an annual report with the City Council that contains false or misleading representations of material facts; (6) The PDA is incompetent or ineligible to carry out the public purposes for which it was chartered; (7) The PDA has repeatedly misused, abused or exceeded the grant of authority conferred upon it by the Ordinance or other law, or committed repeated violations of the Ordinance or this charter; (8) The PDA Board has authorized the misapplication, waste or illegal expenditure ofPDA funds or assets; (9) Other circumstances under which the City Council would be warranted in intervening, if the City Council affirmatively finds that extraordinary circumstances require immediate dissolution and that intervention would be insufficient to correct the problem. (b) Statement of Dissolution. Upon the effective date of an ordinance by the City Council for termination of the PDA, the PDA shall file a dissolution statement with the Secretary of State and the City Clerk setting forth: (i) the name and principal office of the PDA; (ii) the debts, obligations and liabilities of the PDA, including conditions of grants and donations, and the property and assets available to satisfy the same; the provisions to be made 8 '- ~ for satisfaction of outstanding liabilities and performance of executory contracts; and the estimated time for completion of its dissolution; (iii) any pending litigation or contingent liabilities; and (iv) a list of persons to be notified upon completion of dissolution. (c) Winding Uoof PDA Affairs. The City Council shall review the statement filed and oversee the dissolution to protect the public interest, or if so authorized by law, authorize or initiate proceedings in the Superior Court for the appointment and supervision of a receiver for such purposes. (d) Disposition of Assets. The City Council shall provide for the transfer of the rights, assets and property of the PDA to the Port of Port Angeles, as provided pursuant to interlocal agreement between the Port and the City, and may transfer additional rights, assets and property to any other qualified entity or entities which will fulfill the purposes for which the PDA was chartered. Otherwise, title to all remaining property or assets of the authority shall vest in the City upon the dissolution of the PDA. (e) Termination of Corporate Existence. Upon satisfactory completion of dissolution proceedings, the City Council shall indicate such dissolution by inscription of "Charter Canceled" on the original Charter of the PDA, on file with the City Clerk and, when available, on the duplicate original of the PDA, and the existence of the PDA shall cease. The City Clerk shall give notice thereof to the Secretary of State and other persons requested by the PDA in its dissolution statement. Section 10. Miscellaneous Provisions. (a) Establishment and Maintenance of Office and Records. The PDA shall maintain a principal office at a location within the limits of the City; shall file and maintain with the City Clerk a current listing of all PDA officials, their positions and their business telephone numbers, the address of its principal office, and a current set of its Bylaws; and shall maintain all of its records in a manner consistent with the Public Records Act, RCW 42.56, as amended from time to time. The PDA shall keep an official journal containing the minutes of proceedings at all PDA Board meetings and ordinances. Any person shall have access to records and information ofthe PDA to the extent required by State law. (b) Public Meetings. The PDA Board shall be the governing body of a public agency as defined in the Open Public Meetings Act, and all meetings of the PDA Board shall be held and conducted in accordance with the Open Public Meetings Act. It shall hold a regular meeting at least one time each year; and may hold such special meetings as may be required to conduct PDA business, in accordance with such notice and other requirements as are contained in the Charter, the Bylaws and applicable law. (~ (1) All PDA Board meetings, including executive Committee meetings, all other permanent and ad hoc committee meetings shall be open to the public to the extent required by the Open Public Meetings Act or otherwise by law. The PDA Board and committees may hold executive sessions to consider matters enumerated in the Open Public Meetings Act, or privileged matters recognized by law, and shall enter the cause therefor upon its official journal. 9 Ii , ') .~__/I (2) The Charter or Bylaws shall establish the requirements for a quorum. The act of a majority of directors present at a meeting at which a quorum is present shall be the act of the PDA Board; provided, however, that a quorum to commence a PDA Board meeting shall be no fewer than a majority ofthe PDA Board's total membership. (c) Code of Ethics - ConflictofInterest. No member of the PDA Board. or any officer or employee of the PDA shall derive a personal profit, direct or indirect, from any contract or in the sale to the PDA or to a contractor supplying the PDA of any land or rights or interests in any land, material, supplies, or services except as provided in Chapter 42.23 RCW. The PDA Board may adopt additional conflict of interest and ethical rules it considers appropriate within its bylaws. (d) Insurance. The PDA shall maintain in full force and effect public liability insurance in an amount sufficient to cover potential claims for bodily injury, death or disability and for property damage, which may arise from or be related to projects and activities of the PDA, naming the City as an additional insured. The City may, pursuant to a lease or other contract with the PDA, agree to provide all or part of such insurance. (e) Ancillary Authority. The City Manager and the City Clerk are each granted all such power and authority as reasonably necessary or convenient to enable him or her to administer this ordinance efficiently and to perform the duties imposed in this ordinance. Section 11. Construction. This ordinance shall be liberally construed so as to effectuate its purposes and the purposes of this ordinance, RCW 35.21.730 - .759. The provisions of this ordinance are controlling as to the Port Angeles Harbor Works Public Development Authority, and any provision of Port Angeles Municipal Code, Title 4 (Public Corporations), that is in conflict with this ordinance is declared to be inapplicable and of no effect whatsoever as to the Port Angeles Harbor Works Public Development Authority. Section 12. Severability. In the event anyone or more of the provisions of this ordinance shall for any reason be held to be invalid, such invalidity shall not affect any other provision of this ordinance, but this ordinance shall be construed and enforced as if such invalid provisions had not been contained herein; and any provision which shall for any reason be held by reason of its extent to be invalid shall be deemed to be in effect to the extent permitted by law. Section 13. Effective Date. This ordinance shall take effect and be in force from and after its passage and five days following its publication as required by law. This u 10 \ ordinance is an exercise of an administrative function. As such, this ordinance is not subject to referendum. P AS SED by the City Council of City of Port Angeles, Washington, at a regular open public meeting held on ,2008. Mayor Gary Braun ATTEST: Becky 1. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: G:\Legal_ Backup\ORDINANCES&RESOLUTIONS\ORDINANCES.2008\2 I - RayonierPortCityPDAOrd. Ver2.DOCMay 20, 2008 \_-) 11 CHARTER OF THE / PORT ANGELES HARBOR-WORKS ,I, DEVELOPMENT AUTHORITY ARTICLE 1. NAME Section 1.01 - Name. The name of this authority shall be the Port Angeles Harbor-Works Development Authority (hereinafter referred to as the "Authority"). ARTICLE II. AUTHORITY AND LIMIT ON LIABILITY Section 2.01 - Authority. The Authority is a public authority organized pursuant to RCW 35.21.730-.759, as amended (the "Act") and Ordinance No. _ of the City Council of the City of Port Angeles (the "Ordinance"). Section 2.02 - Limit on Liability. All liabilities incurred by the Authority shall be satisfied (a) in the case of obligations or liabilities of the Authority which are not limited recourse in nature, exclusively from the assets, credit, and properties of the Authority, or (b) in the case of obligations or liabilities of the Authority which, by their terms, are limited recourse obligations, from such assets, properties or revenues of the Authority as shall be specifically pledged thereto or otherwise identified as being the source of payment of such limited recourse obligations or liabilities, and no creditor or other person shall have any right of action against or recourse to the City of Port Angeles, Washington (the "City") or the Port of Port Angeles (the "Port") or their respective assets, credit, or services, on account of any debts, obligations, liabilities or acts or omissions of the Authority. Section 2.03 - Disclaimer. The following disclaimer shall be posted in a prominent place where the public may readily see it in the Authority's principal and other offices. It shall also be printed or stamped on all contracts, bonds, and other documents that may entail any debt or liability by the Authority: The Port Angeles Harbor-Works Development Authority is a public authority organized pursuant to the Ordinance and the laws of the State of Washington, RCW 35.21.730 through RCW 35.21.759. All liabilities incurred by the Authority, commission, or authority shall be satisfied exclusively from the assets and properties of the Authority; and no creditor or other person shall have any right of action against the City of Port Angeles or the Port of Port Angeles on account of any debts, obligations, or liabilities of such public corporation, commission, or authority. In the case of any obligations or liabilities of the Authority which, by their terms, are limited recourse in nature, in lieu of the foregoing disclaimer, the following disclaimer shall be printed or stamped on all contracts, bonds and other documents relating to or evidencing such limited recourse obligations or liabilities of the Authority: -1- The obligations of the Authority with respect to [describe the contract, bond or other limited recourse obligation] shall be and remain limited recourse obligations of the Authority payable solely and only from [describe the particular properties, assets or revenues of the Authority from which the limited recourse obligation is payable]. In no event shall such obligations be payable from or by recourse against any properties, assets or revenues of the Authority (other than those described in the proceeding sentence), nor shall such obligations be payable from or by recourse against any properties, assets or revenues of the City of Port Angeles, Washington, the Port of Port Angeles, the State of Washington or any other political subdivision of the State of Washington. No person to whom such obligations are owed shall have any recourse or right of action against the Authority, the City of Port Angeles, Washington, the Port of Port Angeles, the State of Washington or any other political subdivision thereof on account of such obligations or any liabilities, of whatsoever nature, arising in connection therewith except to enforce for the payment thereof out of [describe the particular properties, assets or revenues ofthe Authority from which the limited recourse obligation is payable]. ) ARTICLE III. DURATION The duration of the Authority shall be perpetual, subject to termination as provided in the Ordinance. ARTICLE IV. PURPOSE Section 4.01 - Purpose. The purpose ofthe Authority is to carry out the Project (as defined below), administer and execute federal grants or programs, receive and administer private funds, goods or services for any lawful public purpose and perform any lawful public purpose or public function of a public development authority within the City. Section 4.02 - The Proiect. The Project is defined to include, but is not limited to: (a) undertaking, assisting with, and otherwise facilitating the remediation and redevelopment of property known as the former Rayonier Mill, currently an underutilized and blighted waterfront area of the City; (b) facilitating shoreline and harbor planning; and (c) evaluating and facilitating planning and methods for remediation of toxic substances or wood waste in and around the Port Angeles Harbor within the corporate limits of the City. To carry out this Project, and in addition to any other powers it may possess, the Authority may acquire, operate and control any real property for the purpose of remediation and redevelopment of blighted property; acquire, manage, and resell real property (or interests therein); renovate, -2- remediate or redevelop of real property; enter into agreements with governmental and other entities for the redevelopment of real property; secure financing for the foregoing; and otherwise undertake and accomplish all activities necessary or convenient for the development, operation and implementation of the Project. To the extent that such activities require the exercise of powers delegated to the authority under chapter 35.81 RCW (the "Community Renewal Law"), all such activities shall be consistent with the community renewal plan approved by the City pursuant to RCW 35.81.060. The Project is an essential governmental function to be carried out on behalf ofthe City of Port Angeles. Consistent with applicable law and utilizing all lawful means, the Authority shall work to facilitate and maximize private sector participation in such projects. As desirable and appropriate, the Authority shall serve as a vehicle to undertake or assist with the establishment, development and operation and maintenance of cultural institutions and public facilities in or near the property. F or the sole purpose of securing the exemption from Federal income taxation for interest on obligations of the Authority, the Authority constitutes an authority and instrumentality of the City of Port Angeles (within the meaning of those terms in regulations of the United States Treasury and rulings ofthe Internal Revenue Service prescribed pursuant to Section 103 and Section 145 of the Internal Revenue Code of 1986, as amended). ARTICLE V. POWERS Section 5.01 - Powers. Subject to the Ordinance and the laws ofthe State of Washington, the Authority shall have the power to: (a) Own, acquire, dispose of, exchange, sell, purchase, lease, improve, encumber (including granting deeds oftrust), use, or transfer real or personal property or any interest therein; grant or acquire options on real and personal property; and contract regarding the income or receipts from real property. (b) Contract for any Authority purpose with individuals, associations and corporations, municipal corporations, any agency of the State government or its political subdivisions, and the State and the United States or any agency or department thereof. ( c) Sue and be sued in its corporate name. (d) Lend its funds, property, credit or services for Authority purposes, or act as a surety or guarantor for Authority purposes, borrow money, issue negotiable bonds, notes and other evidence of indebtedness in conformity with applicable provisions of the Uniform Commercial Code and State law, in such principal amounts, with such covenants, interest rates, maturities and options of redemption as in the discretion of the Authority Board of Directors shall be necessary or appropriate to provide sufficient funds for achieving any Authority purposes or to secure financial assistance from the United States or other sources for Authority projects and activities. -3- (e) Control the use and disposition of Authority property, assets and credit. (f) Invest and reinvest its funds. (g) Contract for and accept gifts or loans of funds or property from the United States, the State, the City, other corporations, associations, individuals or any other source and to comply with the terms and conditions thereof not in conflict with this Charter. (h) Provide advisory, consultative training, educational and community services or advice to individuals, associations, corporations or governmental agencies, with or without charge. (i) Donate money, property or services on such terms and conditions, as the Authority may in its discretion deem advisable to individuals, associations or corporations for Authority purposes. G) Fix and collect charges for services rendered or to be rendered and establish the consideration for property transferred. (k) Conduct Authority affairs, carry on its operations, use its property as allowed by law, its charter, and its rules and regulations; and to name Authority officials, agents and employees; secure the services of consultants for professional services, technical assistance or advice; and prescribe the duties, qualifications and compensation therefor. (1) Perform and undertake all manner and type of community services and activities in furtherance of the carrying out ofthe purposes or objectives of any program or project heretofore or hereafter funded in whole or in part with funds received from the United States or any agency or department thereof, or any other program or project, whether or not funded with federal funds, which the Authority is authorized to undertake by Federal or State law, City ordinance, City Council resolution, by agreement with the City or as may otherwise be authorized by the City. (m) Exercise any power granted to the Authority under the Ordinance or any other applicable ordinance, except as expressly limited by the terms of this Charter. (n) To the extend such powers may be assigned to the Authority by the City, exercise any and all additional powers available to it pursuant to an appointment by or contract with the City to act as a community renewal agency under chapter 35.81 RCW. (0) Exercise any and all additional powers available to it pursuant to lawful contract or appointment by the Port. (P) Exercise and enjoy such additional powers as may be authorized by general law. Section 5.02 - Indemnification. To the extent permitted by law, the Authority may protect, defend, hold harmless and indemnify any person who becomes a director, officer, employee or agent of the Authority, and who is a party or threatened to be made a party to a proceeding by reason -4- related to that person's conduct as a director, officer, employee or agent of the Authority, against judgments, fines, penalties, settlements and reasonable expenses (including attorney's fees) incurred by him or her in connection withy such proceeding, if such person acted in good faith and reasonably believed his or her conduct to be in the Authority's best interests and if, in the case of any criminal . proceedings, he or she had no reasonable cause to believe his or her conduct was unlawful. The indemnification and protection provided herein shall be not deemed exclusive of any other rights to which a person may be entitled as a matter oflaw or by contract or by vote of the Board of Directors. The Authority may purchase and maintain appropriate insurance for any person or occurrence to the extent provided by the applicable law. ARTICLE VI. LIMITS ON AUTHORITY POWERS Section 6.01 No part ofthe net earnings of the Authority shall inure to the benefit of, or be distributable to Directors or officers of the Authority or other private persons, except that the Authority is authorized and empowered to: (a) Reimburse Directors or officers in a reasonable amount for services rendered, and reimburse reasonable expenses actually incurred in performing their duties; (b) To the extent consistent with chapter 42.23 RCW, permit benefits to flow to Authority officials solely to the extent that such officials are members of a general class of persons to be assisted or benefited by a project or activity of an approved program to the same extent as other members of the class and as long as no special privileges or treatment accrue to such Authority official by reason of his or her status or position in the Authority; (d) Sell assets for such consideration (and only consistent with RCW 35.21.747, as it may be amended from time to time), and charge such fees for services as determined by the Authority Board to be in its best interests consistent with its purpose. In general, consideration must be greater than or equal to the reasonable market value or acquisition cost or the expense of providing the service. However, such gains or increments secured in financing must be applied to or expended solely upon community services, projects and activities consistent with the purpose of the Authority. Section 6.02 No part of the activities of the Authority shall include the carrying on of propaganda, or otherwise attempting to influence legislation, and the Authority shall not participate in, or intervene in (including by the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Section 6.03 The Authority shall have no power of eminent domain nor any power to levy taxes or special assessments, except to the extent that it is delegated the authority to create local improvement districts within a community renewal area, pursuant to chapter 35.81 RCW. Section 6.04 The Authority may not incur or create any liability that permits recourse by any contracting party or members of the public to any assets, services, resources or credit ofthe City of Port Angeles, the Port of Port Angeles, the State of Washington or any other political subdivision. -5- Section 6.05 Notwithstanding any other provision of this Charter, the PDA shall not transfer any property received from City except after complying with 35.21.747, or any successor statute. Section 6.06 Notwithstanding any other provision of this Charter, the City at all times shall have the right to control and oversee the operation and funds ofthe Authority in order to correct any deficiency and to assure that the purposes of each program undertaken by the Authority are reasonably accomplished. ARTICLE VII. BOARD Section 7.01 - Board Composition. Management of all Authority affairs shall reside in the Board. The Board shall be composed of five members, who shall be appointed by the City Council of Port Angeles following nomination in accordance with the following process: (a) Two of the Board Members shall be nominated directly by the City Council. (b) Candidates for two other seats on the Board shall be nominated by the Port Commission of the Port of Port Angeles, which shall provide written notice of its nominees .to the City Council. The City Council shall then approve or reject such nominees. If a proposed nominee is rejected, the City shall promptly so notify the Port and the Port shall forthwith propose another nominee for the Board position. This process shall continue until the City Council approves a nominee from the Port to fill two positions on the Board. (c) The four board members so appointed shall then meet and propose nominees for the fifth position on the Board. The nominee shall be determined by majority vote of the four Board members previously selected and his or her name shall be submitted in writing to the City Council for consideration and approval. If the City Council approves the nominee by majority vote, Board selection shall be deemed complete. Ifthe nominee is rejected, the City shall promptly so notify the four Board members and the four Board members shall proceed in the same fashion to propose an alternative nominee, until a nominee is approved by the City Council. The fifth Board member (the individual nominated by the four Board members initially seated) shall serve as President of the Board. Section 7.02 - Terms of Office. The terms of office ofthe initially appointed members ofthe Board shall commence on the effective date of this Charter and shall be staggered as follows: (c) Group III. One member for an initial two-year term; Two members, including one nominated by the City and one by the Port, for initial three-year terms; and Two members, including one nominated by he City and one by the Port, for initial four-year terms. (a) (b) Group I. Group II. -6- 7.02.1 In making the appointments of the initial board members, the City Council shall designate which members are assigned to the three groups identified in subsection 6.02.1 above for purposes of determining the length of terms of such initial board members. 7.02.2 Except for the initial members ofthe board, each member shall be appointed to serve for a four year term. Each member shall continue to serve until his or her successor has been appointed and qualified unless removed pursuant to Section 7.04 of this Charter. 7.02.3 Terms shall expire at the end of the day prior to the anniversary of the effective date of the Charter of the year in which the respective group is scheduled to terminate. New appointees or reappointees shall be processed in the manner provided herein. 7.02.4 Members shall be civic or business leaders with experience relevant to the purpose of the Authority in such fields as finance, real estate development, law, brownfield redevelopment, or construction management. No member of the Authority Board of Directors shall hold any elected public office during his or her term on the Board or be an official or employee of the City or of the Port. Section 7.03 - Consecutive Absences. Any Board member who is absent for three (3) consecutive regular meetings without excuse may, by resolution duly adopted by a majority vote of the whole Board, be deemed to have forfeited his or her position as Board member and he or she shall be removed and replaced as described in Section 7.04. Section 7.04 - Removal of Board Members. The City Council may by resolution remove any or all Board members with or without cause, and the City Council shall proceed as soon as practicable to select and qualify an appropriate replacement. Appointees originally nominated by the Port of Port Angeles shall be replaced only by persons nominated in the same fashion. Any appointee originally nominated by the four Board members initially designated by the Port or the City shall be replaced only by persons nominated by the four Board members or their successors in the same fashion as set forth in Section 7.01 above. The term of any Board member removed pursuant to this section shall expire when the member receives a copy of the resolution removing him or her and a letter signed by the Mayor advising him or her that he or she has been removed pursuant to this section. Section 7.05 - Actions Requiring 80% Supermaiority Approval of Board. Board approval as to the following matters must be obtained at any regular or special Board meeting by an affirmative vote of at least 80% of the Board members (i.e. four out of five): (a) Conveyance of an interest in real estate, other than a release of a lien or satisfaction of a mortgage after payment has been received, or the execution of a lease for a term greater than one (1) year; (b) Selection of the Executive Director of the Authority, or the termination of same; (c) Authority; Proposal of amendments to this Charter, or the amendment of the Bylaws of the -7- (d) Approval of any proposed binding site plan or binding redevelopment plan for the property of the Authority, or property under its control; ( e) Approval of any agreed order or consent decree pertaining to the remediation of the Rayonier Mill property or the harbor; (t) For any of the following actions in which the amount in question is in excess of One Hundred Thousand Dollars ($100,000.00): contracting of debt, issuance of debenture notes or bonds, and the mortgaging or pledging of Authority assets to secure the same consistent with RCW 35.21.735, as it may be amended from time to time. (g) In all transactions in which consideration provided or received by the Authority exceeds One Hundred Thousand Dollars ($100,000.00), the performance by the Authority shall extend over a period of one (1) year from the date of execution of an agreement therefor, or where the Authority assumes duties or obligations of the City of Port Angeles, the Port of Port Angeles, the State of Washington or the United States; As to any other matters requiring Board approval, such approval shall be obtained at any regular or special Board meeting by an affirmative vote of not less than three Board members. Section 7.06 -Quorum. A quorum to commence a Board meeting shall be no fewer than four members. The Bylaws of the Authority may prescribe Board quorum restrictions that equal or exceed the quorum restrictions imposed in this Section. Board members present at a duly convened meeting may continue to transact business notwithstanding the departure of enough members to leave less than a quorum. Less than a quorum of members in attendance at duly convened meeting may adjourn the meeting and reconvene it within forty-eight (48) hours of the adjourned meeting without further notice. ARTICLE VIII. OFFICERS OF AUTHORITY Section 8.01 - Tenure of Officers. The Board members shall annually elect from among themselves the following Authority officers: Treasurer and Secretary. The President (who, in accordance with Section 7.01, shall be the Board member who was appointed after nomination by concurrence of the other four Board members) and the Secretary may not be the same person. The term of any officer shall expire at such time as such officer's membership on the Board ceases or terminates, or at such sooner time as the term of office expires and the office has been filled by appointment or reappointment. The Authority may adopt by-laws providing for additional officers, and, to the extent not inconsistent with this Charter, may adopt bylaws governing the corporate offices and tenure of officers; the number of positions, powers and duties, and term of each corporate office; the manner of appointment, selection, or election of office holders and the appointing, selection, or electing authority; performance of duties of the office upon illness, death, incapacity, or absence of the corporate officer; the filling of vacancies; and any qualification for the office and conditions upon exercising its powers. -8- Section 8.02 - Duties of Officers. The officers of the Authority shall have the following duties: (a) President. The President shall lead and conduct the meetings of the Authority Board of Directors. On matters decided by the Authority, unless otherwise required under Title 4 of the Port Angeles Municipal Code or by this Charter, the signature of the President alone is sufficient to bind the corporation. The President shall be the agent of the Authority for service of process; the Bylaws may designate additional corporate officials as agents to receive or initiate process. (b) Treasurer. The Treasurer shall receive and faithfully keep all funds ofthe Authority and deposit same in such bank or banks as may be designated by the Authority Board of Directors. The Treasurer shall discharge such other duties as prescribed by the Authority Board of Directors. Before taking office, the Treasurer shall file a bond in an amount determined by the Authority with the Secretary of the Authority and shall continue in office only so long as such bond continues in effect. (c) Secretary. The Secretary shall keep or authorize others to keep a full and complete record of the meetings of the Authority Board of Directors, committees, when acting on behalf ofthe Board, and to the extent they are separate, the meetings of the officers with appropriate minutes; shall keep the seal of the Authority and affix the same to such papers and such instruments as may be required in the regular course of business, shall make service of such notices as may be necessary or proper, shall supervise the keeping of the books and other records and ledgers and other written documents comprising the business and purpose of the Authority, and shall discharge such other duties as pertain to the office as prescribed by the Authority Board of Directors. Section 8.03 - Executive Director. The Board shall appoint and employ an Executive Director of the Authority, who shall be responsible for the administration of the affairs of the Authority. 8.03.01. The Executive Director is authorized to: (a) Serve as an officer of the Authority and provide general supervision, direction, and control of the business and affairs of the Authority; (b) Authority; Supervise and be responsible for the effective management of the affairs of the ( c) Employ such other personnel as the Executive Director determines to be needed from time to time to carry out the purpose of the Authority; (d) Sign documents and contracts on behalf of the Authority; and ( e) On behalf of the Authority, enter into contracts, leases, and transactions and contract debt in amounts not to exceed one hundred thousand dollars ($100,000.00). (t) Perform such other duties as delegated or assigned by the Board. -9- The Board of Directors ofthe Authority may delegate to the Executive Director from time to time, by resolution, such duties, responsibility and authority, as the Board may deem appropriate. 8.03.02. The Executive Director shall: Attend all meetings of the Board and serve as an ex officio member of the Board. (a) (b) Assure that all agreements and programs of the Authority are faithfully executed; (c) expedient; Recommend for adoption by the Board such actions as he may deem necessary or (d) Prepare and submit to the Board such reports as may be required by that body or as he may deem it advisable to submit; (e) Keep the Board fully advised of the financial condition of the Authority and its future needs; (f) Prepare and submit to the Board a proposed budget for the fiscal year, and to be responsible for its administration upon adoption; (g) Perform such other duties as the Board. Section 8.04 - Incapacity of Officers. In the event the President is unable to perform the duties ofthe office due to illness, death, or other incapacity, the Executive Director, and ifhe or she is unavailable then the Treasurer, of the Authority is authorized to perform such duties without further authorization. If the Secretary is incapacitated, the Treasurer is authorized to perform such duties without further authorization. If the Treasurer is incapacitated, the Secretary shall be authorized to perform such duties without further authorization. If the Executive Director is incapacitated, the President, and if he or she is unavailable then the Secretary, is authorized to perform such duties without further authorization. The Secretary is not authorized to perform the duties of the President, nor is the President authorized to perform the duties ofthe Secretary. Section 8.05 - Administration. The Executive Director may appoint, designate, or employ (and remove) such additional personnel as may be necessary to assist in carrying out the activities of and administration of the affairs of the Authority, as may be authorized from time to time by resolution of the Board. ARTICLE IX. MEETINGS Section 9.01 - Board Meetings. (a) The Board shall meet as necessary but not less than four (4) times a year. -10- (b) Special meetings of the Board may be called as provided in the Bylaws. Section 9.02 - Parliamentary Authority. The rules of Robert's Rules of Order (revised) shall govern the Authority in all cases to which they are applicable, where they are not inconsistent with the Charter or with the special rules or order ofthe Authority set forth in the Bylaws. ARTICLE X. BYLAWS Within 30 days of the initial seating of the five-member Board of Directors of the Authority, the Board shall adopt initial Bylaws for the organization. The initial Bylaws may be amended by the Board to provide additional or different rules governing the Authority and its activities as are not inconsistent with this Charter. The Board may provide in the Bylaws for all matters related to the governance of the Authority, including but not limited to matters referred to elsewhere in the Charter for inclusion therein. ARTICLE XI. AMENDMENTS TO CHARTER AND BYLAWS Section 11.01 - Proposals to Amend Charter and Bylaws. (a) Proposals to amend the Charter or Bylaws shall be presented in a format that strikes over material to be deleted and underlines new material. (b) Any Board member may introduce a proposed amendment to the Charter or to the Bylaws (which may consist of new Bylaws) at any regular meeting or at any special meeting of which ten (10) days' advance notice has been given to members of the Board. Section 11.02 - Board Consideration of Proposed Amendments. If notice of a proposed amendment to the Charter or to the Bylaws, and information, including the text of the proposed amendment and a statement of its purpose and effect, is provided to members of the Board ten (10) days prior to any regular Board meeting or any special meeting of which fifteen (15) days' advance notice has been given, then the Board may vote on the proposed amendment at the same meeting as the one at which the amendment is introduced. If such notice and information is not so provided, the Board may not vote on the proposed amendment until the next regular Board meeting or special meeting of which fifteen (15) days' advance notice has been given and at least ten (10) days prior to which meeting such notice and information is provided to Board members. Germane amendments to the proposed amendment within the scope of the original amendment will be permitted at the meeting at which the vote is taken. Section 11.03 - Vote Required for Amendments to Charter or Bylaws. Resolutions of the Board recommending to the City Council proposed amendments to the Charter or approving amendments to the Bylaws require an affirmative vote of at least 80% of the Board members. Section 11.04 - City Council Approval of Proposed Charter Amendments. Proposed Charter amendments adopted by the Board shall be submitted to the City Council for approval. The -11- Authority's Charter may be amended only by ordinance as provided in the Ordinance. ARTICLE XII. COMMENCEMENT The Authority shall commence its existence effective upon the issuance of its Charter as attested by the City Clerk and the holding of the initial board meeting. Article XIII. AUDITS. DISSOLUTION. OPERATIONS AND NONEXCLUSIVE CHARTER Section 13.01 - Audits and Dissolution. In accordance with the City's responsibility under RCW 35.21.745 (as it may be amended from time to time) to retain oversight of the affairs of the Authority, the Authority shall submit to the City on or before March 31 of each year a report of its activities for the preceding calendar year, which report shall include a complete financial statement setting forth its assets, liabilities, income and operating expenses as of the end of such calendar year as well as such other reports required by applicable state and federal laws, applicable ordinances and by the City Council. Dissolution of the Authority shall be in the form and manner required by state law, City ordinance, and the Bylaws. At the time of filing the report, the Authority shall publish in a legal newspaper in the City a notice to the effect that such report has been filed with the City and that the report is available for inspection during business hours in the office ofthe clerk ofthe City and in the office of the Authority. Upon dissolution of the Authority and the winding up of its affairs, title to all remaining property or assets ofthe Authority shall vest in the City of Port Angeles, subject to disposition under the Interlocal Agreement, dated May _, 2008, by and between the City and the Port of Port Angeles, in proportion to their contributions to the PDA, for use for public purposes. . Section 13.02 - Operations. The Authority shall establish by resolution approved by the City manager and Finance Director procedures for the receipt, payment and investmen~ of Authority funds. Such procedures may be amended by Authority resolution, subject to the approval ofthe City Manager and Finance Director. Section 13.03 - Nonexclusive Charter. This Charter is nonexclusive and does not preclude the granting by the City of other charters to establish additional public corporations under authority of the Port Angeles Municipal Code or state law. ARTICLE XIV. CONSTITUENCY There shall be no constituency ofthe Authority. ARTICLE XV. MISCELLANEOUS Section 15.1 - Geographic Limitation. The Authority may conduct activities outside the City of Port Angeles upon determination by the Authority Board of Directors and the City Council that each such activity will further the purposes of the Authority, subject, however, to the applicable -12- limitations set forth in RCW 35.21.740, as it may be amended from time to time. Section 15.2 - Public Records. The public shall have access to records and information ofthe Authority to the extent as may be required by RCW 35.21.759 and Ch. 42.56 RCW, as amended from time to time. To the extent that a public record contains private or protected information belonging to a private party, the Authority shall use its best efforts to contact the private party so that the private party may assert any defense to disclosure available to it. Section 15.3 - Public Meetings. Meetings of the Authority shall be open to the public as required by state law and any special meetings shall be called and held in accordance with RCW 35.21.759 and Ch. 42.30 RCW, as amended from time to time. The City Manager or his or her designee; members of the City Council of the City of Port Angeles; and members of the Board of Commissioners of the Port are entitled to appear in person or by representative and speak at any meeting of the Authority called and held pursuant to law, regardless of whether public comment is scheduled at such meeting. An opportunity for public comment shall be provided at any regular meeting ofthe Authority. Notice of meetings and proposed agendas shall be transmitted to the City Manager or his or her designee. The books and records of the Authority and agreements or contracts entered into by the Authority shall be available for inspection by the City Manager or his or her designee or other authorized official of the City of Port Angeles and the Executive Director or his or her designee or other authorized official of the Port of Port Angeles, and such documents shall be open for inspection by the public to the extent required by applicable laws, or as may be directed by the City Manger or his or her designee of the City of Port Angele~. ARTICLE XVI. ApPROVAL OF CHARTER ORIGINAL CHARTER APPROVED by Ordinance _ adopted by the Port Angeles City Council on May 20, 2008. Certificate I, the undersigned, City Clerk of the City of Port Angeles, Washington, DO HEREBY CERTIFY that the attached CHARTER OF THE PORT ANGELES HARBOR-WORKS DEVELOPMENT AUTHORITY is a true and correct original of that charter as authorized by Ordinance _ of the City of Port Angeles. . IN WITNESS WHEREOF, I have set my hand and affixed the official seal of the City of Port Angeles this _ day of Becky J. Upton, City Clerk City of Port Angeles G:\LEGAL\Rayonier\Rayonier.PDA Charter 5-20-08 final.DOC -13- - A~QBE! WASHINGTON May 20,2008 The Honorable Mayor Gary Braun City of Port Angeles 321 E. Fifth Street Port Angeles, W A 98362 Re: Port Angeles Harbor Works Development Authority Board Nominations Dear Mayor Braun: On behalf of the Port of Port Angeles Board of Commissioners, and pursuant to Article VII, section 7.02 of the Charter, the Port nominates the following persons to the Port Angles Harbor-Works Development Authority Board of Directors: Mr. Bart Irwin Mr. Jerry Hendricks Sincerel y, ~M C&-- John M. Calhoun Commission President 338 West First Street P.O. Box 1350 Port Angeles, WA 98362 (360) 457-8527 Fax: (360) 452-3959 info@portofpa.com COMMISSIONERS John M. Calhoun Jim McEntire George H. Schoenfeldt EXECUTIVE DIRECTOR Robert E. McChesney ~io~ ~ 5-o(l)~-D1s- My Name is Harley Oien I reside at 215 Rife Rd, Port Angeles, Wa 98363 Subj: Unlined part of city dump an~aining wall at Strait of Juan de Fuca. I represent the Dry Creek Coalition and I am its Secretary I will not take more than the five minutes allotted for this presentation. The Coalition adopted a goal of restoration of the Dry Creek Watershed, beginning in 2004. The Coalition regularly samples water flow and quality Our web site contains pictures and data beginning in 2004 '(0 'd)61ff.! We documented Steelhead Salmon spawning on Dry Creek using Dept of Fish and Wildlife personnel in Feb 2006. The Steelhead Salmon are now on the threatened species listing Dry Creek Coalition testified at your Planning Commission Hearing on 12 October 2005, stating that the only viable solution to garbage contamination of the Strait was total removal of 1,000,000 cubic yards of garbage. That number was provided by Gary Kenworthy, PA city engineer at the Planning Commission Hearing. ()4~ G6/tL 0 (C' f\ Total removal of unlined dump garbage echoed a Parametrix recommendation in an engineering study included in your information package. Parametrix is an engineering contractor hired by the city to study dump problems and develop a plan for deactivation of the entire dump An assay of materials in the unlined dump was conducted by the City of Port Angeles in 2002. Our extrapolation of your data shows that thousands of tons of materials toxic to marine life are located in the unlined dump, subject to 5~ffG~8~rw~~6 groundwater leaching and offshore leachingA That data is contained in your package of materials. X::^}(I2f'~ City of Port Angeles signed a Determination of Non- Significance for the Environmental Impact Statement developed for the retaining wall project..,rn 2005. - (kCeJ tl1PII fJ:Y; A comparison -of your .r;ep8r~~rttJucted by one of our ~.., rtf/tis' members reveals that Fig-6 of,A2002 Parametrix Report ~ a huge sect~. !o of RaIbage on the cliff which somehow y ~~O:S~ disappeare In Sheet 4 of the ~SEPA signed by the city. It appears that an erasure is all that is needed to remove the-.n tfl1C?E PM,? LOPTHfgarbage problem. rr 1/S IS 'J) I6J/1JQ{1IAJ.O ltS fl'VPd5 (( Tff(j~/t A comparison of 1!ije two cross sections has been compiled and W~I-t- ~E placed on our web site at www.drvcreekcommunitv.com. The retaining wall was built and finished late last year. Construction~,WtI~ted the Federal Clean Water Act as documentedAUS Army Corps of Engineers. That letter is in your package. O~Ii~ On 8 May 2008 we ifl~~d offshore marine life and large fused masses of dump r~use during a very low tide period. This occurred i~~~ ~b four hundred feet off of the dump. The results of that survey were amazing: There were few if any barnacles, those that did exist were small and very chalky. There are no mollusks. As a comparison, at Freshwater Bay you cannot step on the rocks without stepping on mussels and clams There are no starfish and no sand crabs There was little if any evidence of buried clams or geoducks There is water running from the cliff and from the mouth of dry creek through the rock and cobble beach areas. In summary, there is basically a large marine area devoid of marine life except for kelp ~fb to frJ!/JtjiJMA(l.. We did find large platforms of dump refuse far offshoe, fused by previous intense fire. These platforms contained large quantities of copper armatures, spark plugs, steel gear casings and other garbage. These platforms cover large areas and now show undermining by the wave and tidal action of the water. We also noted scouring of the rock under these platforms by that same water a~ion. uJ f1-AT u)flb .s'Tf)8L6-'f!~ ~f:.g IS !\fa' cU ::) 11W,.Uroll INS 'rlO/tlfl CJ t:' "rff(- sffotE--~,A e.,( Finally, it appears that the retaining wall has created a barrier to cliff erosion. This' was desiredBy'rlf~ c;~vr~ However, the wave and wind energy appears to be focused upon scouring the entire beach in front of the retai~w~lE-)t and removing that beach from in front of the wall. ~s doing its job well. 'TNG t!3c'--I+t:-tf. i6 ERt.XD/~ I?APl'pOl ",J lA!J'FoR6'&6U Ef0610~ This is not~ occurrence, since thisfaction was forecast by coastal experts at the Elwha Nearshore Conference at Peninsula College in February of this year. In summary, the Dry cree, k, Coalition will begin an offs~oi~ .. . Or- /fINt wa, ter samnHIJ~ ~fLo, rt in J, une of this year. We feel tha~ . IG h1 · , ~ ' fl9At8 ~t.eIU<Ly.'rfl ~'J 'TOKfv 4f1:,SIG materials are befng leacHed from the dump in ground water into the Strait. With thousands of tons of toxic inorganic materials in the dump, this leaching activity is not acceptable if we are to reclaim water quality in the Strait and in Puget Sound. We continue to assert that the only acceptable solution to i1/I (rteA Ti1;) those toxic materials i~~~~plete removal and disposal in proper landfill. Thank you for your time. . . . DATE: To: FROM: SUBJECT: ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO May 20, 2008 CITY COUNCIL Glenn A. Cutler, Director of Public Works & Utilities Resolution Setting Public Hearing on 2008-2014 Transportation Improvement Program (TIP) & Capital Facility Plan (CFP) Summary: It is necessary to conduct a public hearing prior to adopting the Transportation Improvement Program (TIP) and Capital Facility Plan (CFP). Recommendation: Pass the attached resolution setting a public hearing for June 3, 2008 to accept public comment on the City's 2008-2014 Transportation Improvement Program and the 2008-2014 Capital Facility Plan. Background/Analysis: The State requires the City to set a public hearing by resolution to accept input for our six-year TIP. It is noted that the six-year TIP is included as the transportation element of the six-year CFP. A workshop and presentation to familiarize Council members with a status report of the 2007/2008 governmental fund projects, provide a summary of the CFP projects for review, and to discuss the projects, their priorities, and their funding will be held prior to the opening of the public hearing on June 3, 2008. A binder containing the entire six-year CFP, with copies of the adoption schedule and governmental general fund allocations have been provided to Council. Following the workshop, public input will be accepted during the hearing. It is proposed to continue the public hearing to June 17, 2008. This evening, a short presentation will be given on the CFP /TIP process, including the schedule for hearings and adoption and an overview of the project documentation. At the June 17,2008 Council meeting, additional input will be taken and the hearing closed. Following Council discussion, the CFP /TIP may be adopted. Attachment: Resolution C:\DOCUME-I\cheberli\LOCALS-l\TempIXPgrpwise\2008 TIP & CFP Public Hearing.doc F-1 F-2 . . . . RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a public hearing date of June 3, 2008 for review of the Six-year Transportation hnprovementProgram (TIP) and the Capital Facilities Plan (CFP) for the years 2008-2014. WHEREAS, pursuant to RCW 35.77.010, the City of Port Angeles is required to review its TIP annually; and 'WHEREAS, the CFP may be revised once a year in accordance with the State's Growth Management Act; NOW, TIlEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington, that the City Council will hold a public hearing on the proposed six-year . TIP and on its CFP for 2008-2014 on the 3rd day ofJune, 2008, commencing at 7:00 p.rn. or soon thereafter, at 321 East Fifth Street, Port Angeles, Washington. All written and oral comments on the proposed TIP and CFP will be considered. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 20th day of May, 2008. MAYOR ATTEST: Beck')' J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney . G:\Leg'U~.ckup\ORDINANCES&RESOLtmONS\RESOLtmONS.2WS\03 .TIP&CFP-H.aring.OSOf>OS.wpd F-3 F-4 . . . City of Port Angeles Capital Facilities Plan! Transportation Improvement Plan 2008 May 20, 2008 N:\CFP\1OO8\ llP-G"P lCOS.ppl Presentation · Why a CPP/TIP? · Project Book Layout · Project Selection Criteria · Project Selection Process -CFP /TIP Process 1 Why a CFP/TIP? · CFP needed to satisfy State requirements for managed growth · TIP needed to meet State requirements for planning and funding with local agencies · Plan for expenditures by City and others · Securing grant/loan funding Project Book · CFP /TIP Adoption Schedule · Summary - Project Order: Priority - Project Order: Funding Sources · CLO 1-2008 Replace Cable on Crabapple Rd - CLO 1-2008 = Electric Utility Project - CLOl-2008 = 15t project defined in 2008 - CLOl-2008 = Calendar year 2 Project Categories CL= Electric Utility DR= Drainage/S tormwater FR= Fire Department GG= General Fund/Other PD= Police Department PK= Parks and Recreation SW= Solid Waste Utility TR= Transportation WT= Water Utility ww= Wastewater Utility Capital Facilities Plan Project ~O\~l:r'\""'r;..... .,' ':4-~W~/'i'o~,.'~ I. ,,'" "~'~~_h,,\'. !~~~) ~.. ~~i~;~.:y ~'"; CAPITAL FACILITIES PLAN PRO.JECT Title: Rtl'h"t C"blt 011 emb:1I1I,lt R.I ProJect:::=: CLO 1- 200S Project Description Estimaud P1"Okct. Costs Replace 2000 feet of old underground residential primary distribution cable w'ith PlwninlllDesien: $ 5,000 new cable in PVC conduit. LllfldlR:iltht-of-Wav: CoJnst:uction: 45.000 Other: ToU1l: $ 50.000 Esumaud Project Funding Reserves: Contributions: Grants: Sonds: LollnS: Utilities: 50.000 Oen~a.I FundCwrent" Unknown: Total: $ 50.000 Yearly Expflnse Su,1II1NUJ1" Capital.lNtilt. OpemUng PriorYurs 2008 2009 2010 2011 I 2012 2013 2014 ProiectTot.al S $ $ 50.000 S $ .1$ $ S $ 50,000 3 Capital Facilities Plan Project JlI.'ttificution: Cable in this area is direct buried and over 35 years old. It was originally rated for only a 30 year life expectancy, but similar cable has failed sooner than that. A portion of this installation was repaired in 2007 due to a spontaneous failure. The remainder could fail at any time. [mouet if not executed: Waiting until old cable actually starts failing causes long unscheduled outages and increases the cost of replacement as it must be done on lUlscheduled overtime. Capital Facilities Plan Project Crabapple PI. ,~. ~, ,,; 0: ~ ;C --,~ 0: Old Mill Rd. i 'II . =r----- - :: ! " .~ h _ . .::; 4 \ ) Summary Sheets Division ,Outside ,Grants & Bonds & :Total Project :Total City Priori :Mandate 'Contributions 'loans 'Costs 'Cost 5 N i 50.000 50.000 200B Total ,2009 Total20J 0 Total :2011 Total '2012 Total 2013 Total 201 ~ Total iPro'ectlD Costs Costs 'Costs [Costs 'Costs 'Costs Costs ,CLOl-200B 50.000 Project Selection Criteria · Council Goals · Grant / Loan Opportunities · Legal Mandates · Economic Development · Public Health & Safety · Public Need · Employment Impact · Infrastructure · Community Benefits · Safety 5 CFP/TIP PROCESS · Staff prioritized projects · Discussions with Finance Committee - Karen Rogers, Chair - Dan Di Guilio - Cherie Kidd · Council Workshop & Public Hearing · Adoption What's Ne~t? Continue Public Hearing June 3 at or close to 7PM Close Public Hearing June 17 Adopt CFP /TIP and Allocate Governmental Funds or Continue Close Public Hearing July 1 Adopt CFP /TIP, Allocate Governmental Funds 6 . . ~r'~)o( J~T: ^././.. N 11"G,,'-IEL,ESJ ! . 1.,. .....Jrr. . ~ = .~ .~ _~.::.l .._._:..1 ..~._:=.l WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: May 20, 2008 To: CITY COUNCIL ,FROM: William E. Bloor, City Attomey SUBJECT: Resolution Amending City Council's Ru1es of Procedure SUMMARY: At its May 6 meeting, Council approved a change to the placement of pub lie comment on the meeting agenda A resolution is required to make the change permanent. Two versions of . such a resolution are provided for Council's consideration. Both would change the time for public comment on the agenda. Version B wou1d also give the Mayor added flexibility in the Public Comment period. RECOMMENDATION: Adopt one Resolution. DISCUSSION: A Council resolution is required to change the placement of Public Comment on the agenda, as directed by motion passed at the May 6 Council meeting. Two versions of a resolution are provided for Council's consideration. Both versions move the time for public comment to the fIrst item of business after the Pledge of Allegiance. Version "A" gives the public an opportunity to speak to the City Council about anything for 5 minutes per person for a total of 15 minutes. The time allotment may be lengthened or shortened at the Mayor's discretion. After consultation with the Mayor and City Manager, staff also prepared Version "B". It is the same as Version "A" but also gives the Mayor discretion to limit the subject matter of the public comment. Council shou1d adopt one or the other. II#'~- William E. BlooY City Attorney . WEB~d G:\LEGALIMEMOS.2l108\Council.CIlJIngeolRulesProecdures.OS1208,wpd F-5 F-6 . . . . . . Version "A" RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending Section 8 of the Council's Rules of Procedure, order of business on the agenda. BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. Section 8, Order of Business, of the Council Rules of Procedure is amended to read as follows: Section 8 Order of Business. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following: 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Comment: This is an opportunity for members of the public to speak to the City Council about anything. To allow time for the Council to complete its legislative agenda. comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. These time periods mav be lengthened or shortened at the discretion of the Mavor. ~-4. Ceremonial Matters/Proclamations -1- F-7 Version "A" . ~5. if;. Work Session A. Late Items to be Placed on This or Future Agendas as determined by the City Manager or City Council Member. D. Pt'lblk Comme,nt. Tb~b ~b an opportu1";'ty for illGillbe,r5 of tIn, publ~e, to 5pGak. to the, City Connc,il abOut anything. To allow t~ille, for the, CouuGll to c'ompktG its kgislati \1c, agwda, COnllhe1l.t~ should be, lir1iitcd to no morc, than 5 rniuutc,s pe,I peIson and a total of 15 lll~natc,s fOI th~t, c'ommwt per~od. (The~e time periods 111ay bG lengthellGd or ~hoIteMd at the d~~(,1Gtion of tiie Mayor.) ~7. City Council Committee Reports 2R Ordinances Not Requiring Public Hearings . 109. Resolutions Not Requiring Public Hearings 11B. Other Considerations l~t. Public Hearings - Quasi-Judicial 11z. Public Hearings - Other 1~3-. Finance l~:~. Consent Agenda 1~5. Executive Session (as needed and determined by City Attorney) 116. Adjournment Section 2. Except as provided above, the Council Rules of Procedure, as previously adopted, are confirmed, ratified and re-adopted. -2- . F-8 . . . Version "A" PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of May ,2008. ATTEST: Becky J. Upton, City Clerk Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney G:\Legal_ BackupIORDINANCES&RESOLUTIONSIRESOLUTIONS.2008104- Version A.Council Roles.050708. wpd, May 15, 2008 -3- F-9 F-10 . . . . . . Version "B" RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending Section 8 of the Council's Rules of Procedure, order of business on the agenda. BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. Section 8, Order of Business, of the Council Rules of Procedure is amended to read as follows: Section 8 Order of Business. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following: 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Comment: This is an opportunity for members of the public to speak to the City Council about anvthin2:. To allow time for the Council to complete its le2:islative a2:enda. comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mavor. the subiect matter of public comment may be limited and these time periods may be len2:thened or shortened. -1- F-11 Version "B" . ~4. ~5. 26. Ceremonial Matters/Proclamations Work Session A. Late Items to be Placed on This or Future Agendas as determined by the City Manager or City Council Member. D. rubliG Comment. Tll~~ ~~ all opportunity for mGmbCl5 of tIIG public to i>pGai to thG City COl1llGil aboat anytll~llg. To allow timG for thc COl1nGil to compktG it~ k,gi~lati vC a,gwda, Gomment::. ~hould bG limitGd to no mOlC tIlall 5 minutGs pel pelson and a total of 15 minLltes for thi~ vOlll1ncllt pGtiod. (ThG5C t~l11G pcriod5 may be, kn,gthcnGd 01 i>10ltwcd at thG discretion ofthe- Mayo!.) ~T. City Council Committee Reports . 2~. Ordinances Not Requiring Public Hearings 109. Resolutions Not Requiring Public Hearings 116. Other Considerations l~t. Public Hearings- Quasi-Judicial 1~7:. Public Hearings - Other 1~3-. Finance 1~4. Consent Agenda 1~5. Executive Session (as needed and determined by City Attorney) 126. Adjournment Section 2. Except as provided above, the Council Rules of Procedure, as previously -2- . F-12 . . . Version "B" adopted, are confirmed, ratified and re-adopted. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of May , 2008. ATTEST: Mayor APPROVED AS TO FORM: Becky J. Upton, City Clerk William E. Bloor, City Attorney G:\LegaLBackupIORDINANCES&RESOLUTIONSIRESOLUTIONS.2008104-Version B.Council Rules.050708.wpd, May IS, 2008 -3- F-13 F-14 . . . ! ! ; . . . . ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: May 20, 2008 To: CITY COUNCIL FROM: Nathan West, Deputy Director Community & Economic Development SUBJECT: 2008 COMPREHENSIVE PLAN AMENDMENTS Summary: Proposed amendments to the City of Port Angeles Comprehensive Plan text, Land Use Map, Urban Growth Area Map, and City Street Map are proposed as a result of yearly review of the Plan as prescribed in PAMC 18.04. Recommendation: Council should commence with the second reading of the proposed ordinance and concur with the recommendation of the Planning Commission by adoption of the attached ordinance citing the 12 findings and 3 conclusions attached as Exhibit A to the ordinance in support of the action. Backeround / Analvsis: At a City Council meeting held May 6, 2008, Council held a public hearing regarding the 2008 proposed amendments to the Comprehensive Plan. Following the public hearing Council conducted the first reading of the attached ordinance and continued the item to May 20, 2008. The amendment proposals include: (1) Updates to the Introduction and Community Profile sections to reflect recent changes in local demographics and city facilities; (2) Proposed text amendments to 15 existing goals, policies, or objectives to improve readability or clarity of meaning; (3) A proposed new objective regarding extension of sanitary sewer to the Lower Elwha Klallam Tribal Reservation; (4) Land Use Map changes to reflect two recent annexations; and (5) updates to the City street map to reflect recent annexations and updates to school walking route and bicycle route maps. (1) The Introduction and Community Profile sections of the Comprehensive Plan have not been updated for four years. Several statements in those sections no longer reflect current conditions in the city and wording is proposed to describe school closures, the transition from a landfill to a transfer station for solid waste handling, and population growth changes. (See ordinance Exhibit B for full text.) (2) Amendments to 15 existing Goals, Policies, or Objectives are proposed and are considered to be minor in nature and are meant to add clarity, detail, and readability to existing policies, or to accurately reflect current conditions. Updates to the City Street Map (Figure lOin the Plan) and to G-1 City Council Memo - May 6, 2008 Page 2 the Urban Growth Area Map (Figure 15 in the Plan) identify two recent annexations to the city. (See ordinance Exhibits B.1 and 2.) . (3) A new objective to the Utilities and Public Services Element (Objective #5 under Goal D, Policy 12) has been added. (See ordinance Exhibit B, Goal D #2.) (4) The Comprehensive Plan Land Use Map has been amended to identify newly annexed areas. (See ordinance Exhibit C). (5) Updates to the school walking route and bicycle route maps (See ordinance Exhibit B.3 and 4. The Planning Commission conducted a work session to discuss the proposed amendments on April 9,2008, and a public hearing before the Planning Commission was held on April 23, 2008. Following the public hearing, the Planning Commission concurred with staffs recommendations and recommended approval of the Comprehensive Plan text amendments and map changes. Staff will be available for questions. Attachments: Ordinance, Recommended Findings and Conclusions (Exhibit A), and Exhibits Band C T:\COMPPLAN\2008 CP amendments\CityCouncilmemorevised 2nd Reading.doc . . G-2 . , ) ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington adopting an Updated Comprehensive Plan and Land Use Map. WHEREAS, the City of Port Angeles adopted a Comprehensive Plan on June 28,1994; and WHEREAS, each year the City's Comprehensive Plan is reviewed so that new information and changing circumstances that may require amendment of the Comprehensive Plan and Land Use Map can be considered; and WHEREAS, the Planning Commission held a public hearing concerning the same on April 23, 2008; and .WHEREAS, the Planning Commission has recommended updates and revisions to the . Comprehensive Plan and Land Use Map so that :they more accurately reflect current conditions and expected development; and WHEREAS, the City provided ample public comment opportunities in consideration of the proposed amendments; and WHEREAS, the City has receivedand.responded to detailed comments; and WHEREAS, all elements of the Comprehensive Plan and Land Use Map have been reviewed with the goal of enhancing and assuring the City's compliance with its legal obligations; and WHEREAS, the Planning Commission has transmitted a copy of its recommendations to the City Council; and the City Council has considered the Commission's recommendations, has held a public hearing, and has incorporated its own revisions; and -.---------- -1- G-3 - .. T------.-.--------...-..-.---. WHEREAS, as a result of the hearing, the comments, the responses, and its own review ) of the Plan and the Map, the Council finds that it is in the best interest of the City that the amendments be adopted; and . . NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1. The Findings and Conclusions attached hereto as Exhibit "A" are hereby adopted. Section 2. The Comprehensive Plan amendments for the City of Port Angeles, which include revisions to maps within the Plan, are attached to this Ordinance as Exhibit "B" and incorporated herein by this reference. Section 3. The Comprehensive Plan Land Use Map is amended as shown in Exhibit "C", and is hereby adopted. Section 4. A copy of the amended Comprehensive Plan and Land Use Map shall be kept on file with the City Clerk and shall be available for public inspection. Section 5. . This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of May, 2008. Mayor ATTEST: APPROVED AS TO FORM: Becky J. Upton, City Clerk William E. Bloor, City Attorney PUBLISHED: May . 2008 ~ By Summary --7- - _. -- . '-G,ILegal=Backup\ORDlNANGES&RESOLtITIONS\ORDlNANCES,2008\J.9-Comp.Flan.Amcndmcnl.042S08.wpd -2- G-4 . . . Findings and Conclusions - CPA 08-01 Page 1 EXHIBIT A FINDINGS, AND CONCLUSIONS IN SUPPORT OF 2008 COMPREHENSIVE PLAN AND LAND USE MAP AMENDMENTS Findinf!s: Based on the information provided in the Community Development Staff Report for CPA 08-01 dated April 23, 2008, including all information in the public record file, comments and testimony presented during the public hearing, the City Council discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles City Council hereby [mds that: 1. For the 2008 annual review process, the City of Port Angeles Community and Economic Development staff submitted various amendment proposals intended for internal consistency, clarification of language, broader inclusiveness of non motorized transportation modes, updated maps, and two corrections to reflect annexations not previously included in the Land Use Map for review as Comprehensive Plan Amendment application CPA 08-01, on March 31, 2008. 2. The 2008 annual review involved analysis of the entire Comprehensive Plan and Land Use Map to determine the need for amendment. 3. City Departments participated in review of the amendments. Those comments are part of the staff analysis and recommendation. 4. City Staff met with representatives of the Port Angeles School District, Clallam Transit System, and the Alternate Transportation Advocacy Group of Port Angeles to formulate proposed adjustments to school walking routes, non motorized transportation routes, and transit related issues. Suggestions are included in staff s analysis and recommendation. 5. Legal notification of intended amendment and public hearing to amend the Comprehensive Plan appeared in the Peninsula Daily News on April 8, 2008. Proposed amendments were forwarded to the Washington State Department of Community, Trade, and Economic Development (DCTED) per requirements ofRCW 36.70A.I06 on April 9, 2008, for required review, along with notice that the City intended to issue a determination of nonsignificance per the State Environmental Policy Act WAC 197-11- 355 for the action. Application materials were forwarded to Clallam County on April II, 2008, for review and comment. Expedited review of the proposed amendments was requested from DCTED per RCW 36. 70A.I 06, and was granted. Following approval of expedited review, amendments may be adopted by local government. 6. The City of Port Angeles adopted its present Comprehensive Plan on June 28, 1994, by Ordinance 2818. Opportunity to amend the Plan is provided on an annual basis per Section 18.04 PAMC. Annual amendments have been made. 7. A major State mandated Comprehensive Plan update is required in 2011. The current updates are intended to meet some of the requirements of the mandated update. The Planning Commission conducted a work session on April 9, and a public hearing on the amendments at the April 23, 2008, regular meetings. A SEP A Threshold Determination was issued for the proposed action on May 6, 2008, which satisfies the City's responsibility under the State Environmental Policy Act. 8. 9. G-5 Findings and Conclusions - CPA 08-01 Page 2 . 10. RCW 36.70A.110(4) reads "In general, cities are the units oflocal government most appropriate to provide urban governmental services. In general, it is not appropriate that urban governmental services be extended to or expanded in rural areas except in those limited circumstances shown to be necessary to protect basic public health and safety and the environment and when such services are fmancially supportable at rural densities and do not permit urban development." 11. The National Park Service is in the process of removal of the Elwha Dams. Flooding as a result of the Dam removal will significantly impact the use of residential septic tanks in the area immediately west of the City's Western Urban Growth Area. 12. The City Council conducted a public hearing and first reading of a proposed ordinance adopting the proposed amendments on May 6, 2008. The matter was continued to May 20, 2008. Conclusions: Based on the information provided in the Department of Community Development Staff Report for CPA 08-01 dated April 23, 2008, including all of the information in the public record file, comments, and testimony presented during the pub~ic hearing, the City Council's discussion and deliberation, and listed findings, the City of Port Angeles City Council hereby concludes that: B. The amendments are in compliance with the State's requirements for updating the Comprehensive Plan under the State's Growth Management Act per RCW 36.70A. The Comprehensive Plan update is consistent with the Clallam County-Wide Planning Policy. C. The 2008 Comprehensive Plan amendments maintain internal consistency and ensure accuracy within the Plan. Significant review of the Plan occurred in 2004 as mandated by the State. The 2008 amendments will be included as a portion of the State mandated 2011 review of the Plan. . A. Adopted by the Port Angeles City Council at its meeting of May 20,2008. Gary Braun, Mayor Becky 1. Upton, City Clerk . G-6 . . . Exhibit B Comprehensive Plan Amendments - 2008 Please note: Underlining indicates new wording, strikeout indicates deletion. TEXT CHANGES I. INTRODUCTION Purpose of the Comprehensive Plan (Page 1) The Comprehensive Plan is the basis upon which local governmental decisions are to be made. It sets forth the City's goals and policies and visualizes directions the City will take over the next two decades. The Comprehensive Plan Land Use Map illustrates the desired urban design or development pattern for the city. Organization and Requirements of the Comprehensive Plan Each comprehensive plan shall include a plan, scheme, or design for each of the following: 1. Land Use Element 2. Housing Element 3. Capital Facilities Plan Element 4. Utilities Element 5. Transportation Element. Additionally each plan shall contain a process for identifying and siting essential public facilities. This plan contains each of the required elements as well as #wee four additional optional elements,--; a conservation element, an economic development element, and a growth management element. A Parks and Recreation Element was added in 2007. Each of the elements have been developed to be consistent with the Growth Management Act and to reflect the needs and desires of the City of Port Angeles and its citizens. Following are the minimum requirements for the various elements as listed in the State of Washington Administrative Code (WAC). Included with the requirements for each mandated element is a table, which shows how this comprehensive plan meets these requirements. II. COMMUNITY PROFILE . WILDLIFE (Page 16) Within the Olympic National Park, Roosevelt Elk roam the slopes of the mountains. Other wildlife include black bears, cougars, coyotes, beavers, minks, raccoons, otters, wolves, eagles, hawks, ravens, and grouse. Fisher have recentlv been reintroduced into the Olympic National Park. All of the creeks are used for fish habitat, but most have barriers, which limit migration. Coho, Cutthroat and possibly Steelhead use Dry Creek. Tumwater Creek provides anadromous use by Coho, Cutthroat, and Steelhead well upstream of the City limits. Valley Creek may be used by sea run Cutthroat and Steelhead, and some Coho return to the lower reaches of Peabody Creek. However, these runs are not felt to be self-sustaining. Some of the ravines, such as the White's Creek and Ennis Creek ravines, are recognized by the State as sustaining significant populations of resident fish and potentially having salmon runs restored, once downstream impediments are removed. The resident fish currently present in Ennis Creek are Coho, sea run Cutthroat, resident and sea run Steelhead. The fish migrate up to 4.9 miles from the Port Angeles Harbor. White's Creek, which joins Ennis Creek, contains Coho, Steelhead, and sea run Cutthroat up to Front Street. Significant restoration efforts have G-7 Camp Plan Exhibit B- Page 2 been undertaken along Valley Creek. In exchange for a log storage area, K-ply Mill cooperated with . local citizen groups to reestablish the Valley Creek estuary. Extensive restoration has been accomplished upstream from the end of Valley Street to the Hwy ] 0] crossing. This effort is accompanied by land acquisitions along the lower portions of Valley Creek with the intent of future restoration projects. . LAND USE (Pages] 8 - ] 9) The City of Port Angeles contains] 0.7 square miles or 6,856 acres of land, 26 miles of marine shoreline, including Ediz Hook, a 4-mile sand spit and] 7 miles of streams. There are residential areas, industrial areas, which include 2 large pulp, paper and wood product mills (Nippon Industries, and K-Ply), and commercial areas with a fairly well defined Central Business District (CBD). Community facilities include ] 0 public school facilities (including a college), a 126-bed hospital, ] public library, ] fire station, ] police station, 28 parks, the Senior Services Community Center, the William Shore Memorial Pool, the Vern Burton Community Center, Ocean View Cemetery, ] private golf course, 3 cultural centers (Port Angeles Fine Arts Center, Arthur D. Fiero Marine Lab, and the Clallam County Historical Society Museum), the William R. Fairchild International Airport, 2 ferry terminals serving private the privately owned ferries, the Coho Feffy and Victoria Rapid Transit Express, a ]6.] acre boathaven, housing approximately ffi. 375 boats with +4 57 boat houses, and 3,000 feet of dock for tie-ups, and a public boat yard for repair and maintenance. The Boat Haven Marina was upgraded during 2007 - 2008. The East Planning Area is the area of the eJdsting city limits easterly of Race Street east of Race Street to the eastern city limits. This area has a mix of older homes and newer residential subdivisions and development, as well as a portion of the main commercial corridor. Marine views from upper . elevations are possible, along with mountain views. This planning area includes Peninsula College facilities and Peninsula Golf Club. (Pages 24/26) The City of Port Angeles is served by Clallam Transit, the Public Transit Benefit Area (PTBA) Agency that serves the Clallam County with a combination of scheduled and para-transit services. Clallam Transit currently identifies four routes that circulate within the City limits. These routes all originate at the Oak Street and Railroad ,'\','enue terminus in from the downtown area. The four routes provide service to east City limits at the Plaza shopping center, the west side to the Elwha Tribal Center and Fairchild International Airport, the near west side to the fairgrounds, and south through the central portion of the City to Ahlvers Road. A second function is to move people between Port Angeles and other smaller cities and communities on the Peninsula. Clallam Transit System ridership has shown an overall increase in numbers on all routes in the past decade. This may in part be contributed to a general impro'/ement in the status of the economy in that period. In ] 997 the Rayoflier Mill closed afld ridership on all city bus routes decreased, hov_ever, ridership levels have rebounded to abo'le 1997 levels on all but one route that primarily served the mill area. Transit ridership in Port Angeles generally eontiflues to inerease. . URBAN SERVICES (Page 30) The City of Port Angeles owns and operates the Port Angeles landfill transfer station. This site provides disposal services to residential, commercial, and industrial customers throughout Clallam County, including curbside collection of recyclable materials inside the City limits. Current participation in the curbside recycling program is 30 to 35%. In addition to disposal, a recycling . G-8 . . . Camp Plan Exhibit B- Page 3 program is conducted at the landfill transfer station site. White goods, aluminum, glass, cardboard, newsprint, catalogues, magazines, used oil, and used car and truck batteries are the primary target materials. A co-composting facility for managing green waste and biosolids from the wastewater treatment plant is also operated at the site. The m landfill will close was converted to a transfer station in 2006. The landfill closure was mandated by the Federal Aviation Administration because of the potential for scavenger birds at the landfill interfering with air traffic from the adjacent airport. Transfer facilities are being planned to be in place at the time of closure. Folh,ving closure all \vaste will be Since the conversion of the landfill to a transfer station. all waste is transported to regional landfills in Eastern Washington. The Port Angeles School District Number 121 serves the City of Port Angeles and its surrounding community. The District operates sffl. four elementary schools, twe one middle schools (grades 6-8), one comprehensive high school, one alternative high school, and is host to the North Olympic Peninsula Skills Center. Within the City of Port Angeles there are three elementary schools; these are Franklin Elementary, Hamilton Elementary, and Jefferson Elementary. Stevens Middle School, Port Angeles High School and Choice Alternative School provide for secondary education. The Skills Center, working closely with Peninsula College, provides the latest vocational/technical education in a competency based learning environment. The Port Angeles School district has closed one middle school and efte two elementary school~ that are betfllocated outside of the city limits in recent years. These closures result in a concentration of students in the schools remaining open within the city limits. The closures reflect an aging demographic in Port Angeles and Clallam County in general. V. LAND VSE (LV) ELEMENT 1. LU Element Goal C. To have a community of viable districts and neighborhoods with a variety of residential opportunities for personal interaction, fulfillment" and enjoyment, that are attractive to people of all ages, characteristics and interests. 2. LU Element Goal C, Policy 7. The City should expand housing opportunities in the Central Business District for all income levels, with an emphasis on providing additional moderately priced owner-occupied units. 3. LU Element Goal D, Policy 1. The City should encourage the recruitment of new and the retention of existing commercial developments and businesses, which are consistent with the goals and policies of this Comprehensive Plan. 4. LU Element Goal J, Policy 3. Wooded areas. vegetation. and individual trees serve a functional purpose in climate, noise, light, habitat, and pollution control and should be preserved as part of the urban landscape. 5. LU Element Goal K, Policy 1. The City should include all City-owned parks in its designated open spaces and establish development standards that discourage conversion of open spacesJQ other uses. 6. LU Element Goal K, Policy 4. Every effort should be made to consolidate and utilize land donated for public use, which to provides common open space, public buildings, parks, and recreational opportunities. VI. TRANSPORTATION ELEMENT 1. Goal A, Policy 1. Pedestrian" f:tft€l--bicycle. and other non-motorized paths, bike racks, storage facilities, drinking fountains, and benches should be an integral part of the circulation system. 8-9 Camp Plan Exhibit B- Page 4 2. Goal A, Policy 3. The collector arterial streets and local access streets should serve primarily local traffic with special emphasis on safety for pedestrian. bicvcle. and non-motorized traffic. 3. Goal A, Objective 1. The City will be an active partner in the development of the Olympic Discovery Trail which passes through and along key parts of its park, street, pedestrian, and nonmotorized transportation systems and facilities. The City's Circulation Plan acknowledfles that such a reflional trail svstem serves manv functions. It is a means of intercity commutinfl. a wav to oromote economic develonment. a means to nromote a healthv lifestYle. and a wav to nrovide future utility riQ"hts-of-wav. NOTE: Move the double underlined section from the Objective to the General Comments section at the beginning of the Transportation Element. 4. Goal A, Objective 2. The City will support the extension of the Waterfront (Olympic Discovery) Trail from Marine Drive at Hill Street to the '.vestern City limits Elwha River. 5. Goal A NEW Objective The City will support extension of the Waterfront Trail from City Pier along Railroad A venue to the Vallev Creek Estuary. (NOTE: Existing Objectives 3 through 7 will be re numbered 4 through 8 to accommodate this change.) 7. The City should coordinate with the State-Department of Transportation, Clallam County, Clallam Transit System. and the Peninsula Regional Transportation Planning Organization transportation planning efforts. This includes recognition of US 101 and SR 117, along with connecting roadways afFront, Lincoln, Railroad, Oak, and First Streets to and from the ferry landings, and along Front Street and Marine Drive and First Street between US 101 and'SR 117, as transportation facilities of state-wide significance which are declared essential public facilities under the Growth management Act. Review of potential impacts to these facilities and LOS standards will be incorporated with future updates to the City's Comprehensive Plan, as required by the Act. 8. Goal B, Policy 11. New arterial streets, local access streets, and alleys should be designed and constructed to conform to the most current editions of the Statewide ,National Functional Classification System for Federal Aid Systems, WSDOT, and Transportation Improvement Board minimum design standards and standards as adopted by the City. 9. Goal B, Objective 8. The City will plan and implement street improvements planned designed to provide multi-modal access to and improve circulation around the south side ofthe airport along Edgewood Drive. Lauridsen Boulevard~ t:m€l Airport Road adjacent to the west side of the airport, and along Milwaukee Drive to Lower Elwha Road. 10. Transportation Element Goal B. Objective 9. The City will update the adopted Nonmotorized Transportation Map from time to time and include specific bicycle routes on the map or on a separate map. VII. UTILITIES AND PUBLIC SERVICES ELEMENT 1. Goal D, Policy 12: The City, at its sole discretion, should provide sanitary sewer service to urban development, t:m€l outlying areas within the City limits and in the urban growth areas, and to selected areas of intensive rural development to protect basic public health and safety. and the environment. while prohibiting service to other areas of rural development. 2. NEW Objective 5: In conjunction with the National Park Service's Elwha Dam Removal Project the City will support the extension of sanitary sewer service to the Lower Elwha Klallam Tribal Reservation. and may support extension of sanitary sewer service to selected areas of intensive rural development. to protect basic public health and safety. and the environment. G-10 . ." . Comp Plan Exhibit B- Page 5 VIII. HOUSING ELEMENT . 1. Housing Element Goal A: To improve the variety, quality, availability, and affordability attainability of housing opportunities in the City of Port Angeles. MAP CHANGES 1. Figure 15, Page 47. Urban Growth Area Map: Amend map to reflect 2 annexations; 1) Reserve at Valley Creek area, and 2) Adamich area. 2. Update nonmotorized map. 3. Updated school walking route map. T:\COMPPLAN\2008 CP amendments\Exhibits\Comprehensive Plan Amendments 08FinalCCdoc.doc . . G-11 r- I W.~"". 0"" Rd. l '" J -~ ) . .i,.,.(',.:.t.!- -' -~. G) I -..lo. 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" "D Xi '" 2:- '''' ~ <:: () QJ <:: '2 QJ C IS a; ~ (/) ~-..~ " ~~ 1':' I I -~ .l/.i\l..::..,j:....P!:i.\~f.dlJr.1~~i- M' .,...... , I . , , . p~ i!illi~:V\ , " . -- ~ 'u:, '!JU,L. 'S,' ~-~~..;rL, , ' ; ~.. .. ..'~':'~I.tliltl(T_...... . ~ . ~. " i, , i __._': '4.. . . . i..;:"'; ,..,j''';:l " , ,~ . -"'" t: OJ :> .r-( UJ ~ OJ ..c: OJ H P-I S o U 'D Q) '0 ~ OJ ~ -.. ....... "0 Ct. ", o g. i': '",:.. .. W f ....~i ~"l . .,~..:../;;.. t;r?,-", .. ~:"i)':~-': (" .(i :' <..i.._: i\,t:r... . ..,['~ :, '.......:1.. "-';-<:;.:w ~ . -:~ : .",~v<:. "P,j.A:'!i':' ,l" ., .. ,/ -_Of \..'~ ~. \ ... ~es '~_. - ~ '.... CX) o o N -;:. .'. -- ''Pi, .-, >". _ ..~, , ......, ~ ~. ~ ~ ~ ~ /:. G-17 \ ui J~ H l~~ 1i~1 ~~t ;H i~! .lI"i "'f H~ lilt . i to'! ~l' ~ j;' e. ~ G-18 . . . . . . no' JRjT..I" A IN: fGr. iE"iL' E;:'S'. " 1~ Y -'ft:' , U WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: May 20, 2008 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Bonneville Power Administration Delegation Agreement Termination Summary: The City was removed from listing under the North American Electric Reliability Corporation (NERC) and Western Electricity Coordinating Council (WECC) compliance registry and should terminate the Delegation Agreement with the Bonneville Power Administration (BP A). Recommendation: Authorize the Director of Public Works and Utilities to negotiate minor modifications and sign an agreement to terminate the Delegation Agreement with the Bonneville Power Administration. Background/Analysis: In April of2007, the electric utility was listed in the National Electric Reliability Corporation (NERC) and Western Electricity Coordinating Council (WECC) compliance registry as a Load Serving Entity (LSE) and as a Distribution Provider (DP). In May 2007, the City issued a formal challenge to the listing. Because the electric utility relies on the Bonneville Power Administration (BPA) to meet many of the registration criteria as a LSE and DP, in October of2007, the Director of Public Works and Utilities signed the Delegation Agreement with the Bonneville Power Administration that shifted responsibility for some of the requirements to BP A. On January 8, 2008, Scott McLain challenged the listing at a hearing before the WECC compliance board. On February 15,2008, the City received a Notice of Removal from Listing in NERC Compliance Registry. The Delegation Agreement with BP A may be terminated since the electric utility no longer has to comply with NERC reliability standards. On May 13,2008, the UAC forwarded a favorable recommendation to City Council to authorize the Director of Public Works and Utilities to negotiate minor modifications and sign an agreement to terminate the Delegation Agreement with BP A. C:\DOCUME-] \cheberli\LOCALS-1 \TempIXPgrpwise\BP A Delegation Agreement Termination.doc G-19 G-20 . . .1 ! . e February 15,2008 NERC ~~~f.~~{W<'.",.;:.' :,:.". NO~TH AMeRICAN ELeCTRIC RELIABILITY COJ;!PORATfON Port Angeles City Light PO Box L 150 POlt Angeles, OR 98362 Dear Scott McLain, Notice of Removal from Listing In NERC Compliance Registry The North American Electric Reliability Corporation (NERC) provides notice, as required by Rule 501.1.3.1 ofNERC's Rules of Procedure, that NERC intends to remove Port Angeles City Light, NERC Compliance Registry ill Number NCR05323, as a registered entity in the NERC Compliance Registry as ofFebl1lary II, 200&. The NERC Compliance Registry identifies the owners, operators, and users of the bulk power .system that are responsible for complying with approved reliability stalldards applicable to the functions for whicheaeh entity is registered. e The Federal Energy Regulatory Cotmnissiol1 (Comillissioll or FERC) certified NERC as the .Electric Reliability Organization (ERO) under Section 215 of the Federal Power Act on July 20, 2006.Secti'on 39.2 of the Commissionls regulations, 18C.F.R. 9 39.2 (2007), l:equires eaell owner, operator, andllSer of the bulk power system to register with NERC and to comply with approved reliability standards.NERC bas delegated the-responsibility to the eight regjonal entities for identifying the-organizations to be registered in the NERC Compliance Registry. The StatemenrofCompliclI1ce Registly CrUeria (Revision 3.1) identifies the criteria organizations and the Regi0l1aI entities use to detemlinc \Vhich organizational entities must be included on NERC's Compliance Registry. It is posted on the NERC Web site under Organization Registration. .13 Being deleted fl"Om Jisting in the NERC Compliance Regist!'}' indicates tbatan entity is no longer subject to mandatory compliance with the NERC reliability stand~l'ds that have been apprm'cd by theCommissioil. Port Angeles City Light, NCR05323~ is removed asa registered entity in tbe following region for the indicated functional categories: Region(s): WECC Function(.s): DP, LSE Continued voluntal")' compliance by POl't Angeles City Light with NERC reliability standards is considered good operating practice by the industf)' and is recommended b)' NERC. ellllll......:. IJ .b.tto:/lwww.nerc.com/-orl!f ~""-=-,,,:."'",~-.-.,.,,~;,,,,~.;"~;,.~."'~"""'c-,""'-,,,":"="_'-'::,,':.="''''----~"~,,,~-:-~.~~;?--=,.'''',...''''''~''',.~,,-,.'",.~..~'',..,:c"......_~",:..._..:".,_""....,.~..-."~,,;'.:,.:,..,,'-' G-21 . Port Angeles City Light February 15,2008 NERC retains the right to register POlt Angeles City Light lor any function at any time. ill accordance with NERC's Statement of Compliance Registry Criteria, as the criteria may be amended from time to time, if the facts and circumstances so warrant. Any entity removed fi'om the NERC Compliance Registry may chaltengeirs removal from the list with NERC. All formal challenges to the registration list must be filed in 'writing with: Craig Lawrence, Manager of Organization Registration and Certification North American Electric Reliability Corporation 11-6-390 Village Blvd. Princeton, New Jersey 08540 All formal challenges must be received withil121 days of receipt of this letter. In its challenge, the entity must state the reasons it believes it should be considered as an owner, operator, or user of the bulk power system based on the criteria listed in the Statement of Compliance Registry Criteria (Revision 3.1). Prior to filing a formal-chaUcllge, NERC encourages you to contact the applicable Regional entity to further discuss any matters regarding the removal of your organization from the NERC Compliance Registry .14 If the Regional entity discovers an en'or in registration, the Regional entity may provide NERC with corrections to tbe NERC Compliance Registry, and NERC will issue a con'ceted notice. . The Compliance Committee of tile NERC Board of Trustees will provide a written decision regarding any challcnges, along with the basis for its dccisioil. The decision of tile committee will be final unless the entity appeals the decision to the applicable governmental authority (for U.S.entities,FERC, in accordance with 18 G.F,R. Part 385) within 21 calendar days of the issuance of the -committee's decision on the challenge. Rule 501.1.3,7 ofNERC's Rules of Procedure requires the registered entity to l'Iotify NERCand its corresponding regional entity of any changes in ownership, corporate structure, or sim:ilar matters that affecUheentity's responsibilities with respect to the reliability standards. Failure to notify MERe ,,,ill not relieve the entity from any responsibility to comply with the l'eliability standards or shield it from any penalties or sanctions associated with failing to conlply witb such standards. NERC's Rules of Procedure are available on the NERC Web site. 15 Entities responsible for funding NERC and the regional entities have been identified in the budget documents filed with FERC. Au entity's inclusion all-or omission from the Compliance Registry has no bearing on an eiltity'sindependent responsibility for funding NERC and the Regional entities. 14 ftp://www.nerc.comloub/svs/all updllcomplianceJorgfResional Regislration Contacls.odf I; httn:/Jwww.nerc.coml-.filezJrolesofprocedure.html ~&:iOO""'~:i...,,,_,,:,.,.:c.:"":''''_'S':=7,,,.'''''''-i'''~;'''''~'''''''';;'''''''.a,};,=,..;;;;,,...""",,,,,",,,",,,=,,,,,,.,..,,,,,-.,""",,-,<i',~-=,,,,,,,,;,,"~,==~,-,,,;";,,--,,,,,',:,,-,,-,,,::,,",..,'..,""'_'--.'~;.'."-';;>'-7_'''..'_'';::';.-'''-'i'''' ~2- . G-22 . Port Angeles City Light Febnlal'Y 15,2008 If you have further questions, please contact Craig Lawrence, Manager of Organization Registration and Certification at 609-452-8060 or at craig.lawrence@nerc;net Craig Lawrence Manager of Organization Registration and Ce11ification . ~ -3- ~~=.~,:.,;~".,--:.~;;"~..~","..,.""~~-.~-.:_.,...,=-.""-,,,.,,.,,,-,...."",-,_":""""'f""-";",,,,,,,,,-,,"~:,_,c,=,,-,;,,_,~,;,,,,,..."=._"...--"....c.'''..;'i-7--'.=,......=-.....;.....~..:'-_.'''__..~;.,__.._.;-"==-....-'.,.."__,,.. . . ." G-23 G-24 . . . . . . DATE: To: FROM: SUBJECT: WASHINGTON, U.S.A CITY COUNCIL MEMO May 20, 2008 CITY COUNCIL Glenn A. Cutler, Director of Public Works and Utilities Remote Substation Monitoring System, Project CL-0307 Summary: On April 18th, bids were opened for a Remote Substation Monitoring System. Of three bids received, all were within budget, but two did not include the required bid bonds or affidavits. These two are regarded as non-responsive. Recommendation: Award and authorize the Mayor to sign a contract with Survalent Technology Corporation to provide a Remote Substation Monitoring System for a total amount of $53,983.20, inciudin2: sales tax. Background/Analysis: The Public Works and Utilities Department owns and maintains seven electric substations supplying the City of Port Angeles. Monitoring the electrical and security status of these sites is currently a cumbersome process that frequently requires someone to go to the site, slowing down response time to system problems or security breaches. When crews are busy during storm conditions, this delays the restoration of service. Specifications were developed for a computer and software dedicated to monitoring and logging substation status and feeder loads. A request for bids was advertised. Three bids were received, all within 10% of each other. Both the highest and lowest bids were from the same company, Resource Associates International (RAI), proposing two different hardware configurations. Both of their proposals met the technical hardware specifications, but did not include the required bid bonds or non-collusion affidavits. The City Attorney has confirmed that the two bids received from RAI are non-responSIve. CONTRACTOR BID. INCLUDING TAX RESPONSIVE Resource Associates Int. - Spokane W A $54,562.06 No (RAn -"Wonderware Proposal" Survalent Technology - Mississauga, Ontario, $53,983.20 Yes Canada Resource Associates Int. - Spokane W A $50,200.04 No (RAI) -"EtherServe Proposal" It is proposed to accept the middle bid, received from the one responsive bidder, Survalent Technology Corporation. Funds in the amount of $70,000 are available in the 2008 budget. It is recommended that City Council award and authorize the Mayor to sign a contract with Survalent Technology Corporation to provide a Remote Substation Monitoring System for a total amount of $53,983.20, including sales tax. J-1 C:\DOCUME-I\cheberli\LOCALS-1 \Temp\XPgrpwise\Remote Substation Monitoring Award.doc J-2 . . . . . . :FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: May 20, 2008 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: CFL Markdown Promotion Agreement Amendment Summary: The City was offered an amendment to the "Change a Light, Change the World" compact fluorescent lamp markdown promotion agreement by Portland Energy Conservation, Inc. All City expenses under the agreement are eligible for reimbursement under the Bonneville Power Administration's Conservation Rate Credit program. Recommendation: Authorize the Public Works and Utilities Director to sign an amendment and any subsequent amendments to the term of the CFL Markdown Promotion Agreement. Background/Analysis: The City participated in the 2007-2008 "Change a Light, Change the World" (Change-A-Light) Compact Fluorescent Lamp (CFL) Markdown Promotion. City utility customers purchased an estimated 13,000 CFLs during the 2007-2008 Change-A-Light promotion scheduled to end May 31, 2008. Portland Energy Conservation, Incorporated (PECI) recently offered the City an amendment to the agreement to extend its term through September 30,2008. The extended term is anticipated to result in additional City payment of up to $30,000 to PECl. City payments to PECI will be used to markdown prices for CFLs at local retailers, which will ultimately reduce the cost of CFLs purchased by Port Angeles electric utility customers. All City expenses under the proposed amendment are eligible for reimbursement under the Bonneville Power Administration's Conservation Rate Credit program. On May 13,2008, the Utility Advisory Committee forwarded a favorable recommendation to City Council to authorize the Public Works and Utilities Director to sign an amendment to the CFL Markdown Promotion Agreement. C:\DOCUME-I \cheberli\LOCALS-1 \TempIXPgrpwise\CFL Markdown Agreement Amendment.doc J-3 J-4 . . .i . . -.. . City of Port Angeles EXTENSION AMENDMENT FOR CHANGE A LIGHT. CHANGE THE WORLD CFL MARKDOWN PROMOTION AGREEMENT This Agreement is .made and entered into by City of Port Angeles, the Client; and Portland Energy Conservation, Inc. (-"PECI") the consultant. Effective Mav 31.2008. the original agreement for consultant services for "Change a Light, Change the World CFL Markdown Promotion" executed on 8/28/2007 is amended as follows. AU other terms and conditions of the original Agreement, as amended, shall remain in effect. Section 2: TERM OF AGREEMENT is amended as follows: The term of tf:li~.AgreElment shall begin .when ~lIy executed by all parties, and shall end on September 30. 2008, unless terminated earlier pursuant to the provisions hereof. Attachment A - SCOPE OF WORK is amended as follows: Task 3: Summary Report and Invoicing City of Port Angeles will be invoiced for markdown and administration costs per CFL sold, according to lamp type as follows: Reflector CFL Cold Cathode Daylight Dimmable Globe High Heat 3-Way A-Lamps Candelabra Candelabra Spiral Lamp Lamp Spiral (Covered Lamp Lamp Lamp (vanity) (recessed Lamp CFL) (Candelabra (Candelabra . (Spiral cans\ fixtures \ fixtures) Lamp) Markdown $2.25 $1.75 $1.75 or $2.25 . $1.75 $1.75 $2.25 $1.00 or $2.25 $1.75 Administration $0.40 $0.40 $0.40 $0.40 $0.40 . $0.40 $0.40 . $0,40 Total Cost $2.65 $2.15 $2.15 or: $2.65 $2.15' $2.15 $2.65 .$1.40 or $2.65 $2.15 Budget: City of PortAngeles commits to fund'(check one and fill in blank) the following, based upon proof of sales by store at participating retailers in the attached store list: . 0 A maxir:num of promotional CFLs sold. ! Up to $30,000 in total cost funds for promotional CFLs sold. o All promotional CFLs sold for the duration of the promotion The parties have executed this Agreement Extension by having their representatives sign below. Portland Energy Conservation Inc. City of Port Angeles By By Signature Date Signature Date Print Name Print Name PECI Extension Agreement Change a Light, Change the World CFL Markdown Promotion May 1 , 2008 J-5 J-6 . . . . . . DATE: To: FROM: SUBJECT: n)O~'RTj AN l-GE':lES 1=' J~', "~h' . '...r !.!...C:-1 J' ~=. ~_...J ......._..1 . WAS H I N G TON, U. S. A. CITY COUNCIL MEMO May 20, 2008 ,MAVORAND CITY COUNCIL Dennis C. Dickson, Sr. Assistant City Attorney Approval of Services Contract with Friendship Diversion Services For Electronic Home Detention and Day Reporting for City Prisoners SUMMARY: Since 1997, the City of Port Angeles has placed some defendants on electronic home detention. The City previously contracted with the Washington Association of Sheriffs and Police Chiefs (W ASPC) for electronic home detention' services. W ASPC recently discontmued such services in Clallam County. Another agency has presented a proposal to provide such services to the City. TIle proposal provides an equal and in some cases higher level of service than that provided by W ASPC at competitive costs. RECOMMENDATION: Approve and authorize the City Manager to sign the Agreement with Friendshi Diversion Services for electronic home detention and da re ortin services. DISCUSSION: The City has employed the option of placing defendants on electronic home monitoring since 1997. We contracted with W ASPC for such services fl.'om 2000 until W ASPC recently discontinued providing such services in Clallam County. To continue to provide for electronic home detention, it is necessary to contract with another service provider. Electronic home detention is used in several circumstances. First, the statutory penalties for certain sentences require, in addition to incarceration in jail, a peIiod of electronic home detentionfollowing release fromjail. Further, in cases where public safety is not an issue, full, in custody, incarceration may not be necessary. Electronic home detention provides a suitable, more cost effective fonn of punishment. Prisoners who are sentenced to electronic home detention are often able to maintain current employment, and fuus continue to support their family, attend school, attend required substance abuse or cOilllseling treatment sessions, and/or perform cOlllinunity service work while on electronic home detention. Electronic home detention can also be an effective method of supervising pre-trial release while lessening the impact on over crowded jail facilities. J-7 Page - 2 May 20, 2008 Memo to Council Rc: EHM . Electronic home detention equipment in the proposed agreement has increased technological capabilities over that previously provided by W ASPC. The proposed equipment is based on cell phone technology, which does not require the prisoner to be tied to a "land line" telephone thus increasing the areas which EHM can be used. The proposed contract also provides for the option of day reporting coupled with constructive programs to be monitored by the service provider. Those constructive programs would include job search programs, completion of OED requirements, and monitored compliance with treatment/counseling sessions. Electronic home detention and day monitoring provide far less costly alternatives to full jail incarceration, which currently costs $67.00 per day in the Clallam County Correctional Facility, and $45.00 per day in the City of Forks jail (when jail space is available). Cost of services under this contract will range from $5.00 to $15.00 per day. In most cases the "prisoner" will pay these costs. The attached contract accurately sets forth the scope of services to be provided and current costs for services. It includes appropriate indenmity language, and provides appropriate insurance requirements for the service provider. A&k 15ennis C. Dickson Sr. Assistant City Attorney . DCD:jd Attachment G:ILEGALIMEMOS.2008\CounciLEHMFnendship,OS 1408.wpd May lS, ZOOS . J-8 . . . '-- PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF PORT ANGELES AND FRIENDSHIP DIVERSION SERVICES TIllS AGREEMENT, made and entered into by and between the City of Port Angeles, having offices for transaction of business at 321 East Fifth Street, Port Angeles, WA 98362 (hereinafter "CITY"), and Friendship Diversion Services, having offices for the transaction of business at 2401 Bristol Court SW, Suite' D-102, Olympia, WA 98502 (hereinafter "CONTRACTOR"), jointly hereinafter referred to as the "Parties." WHEREAS, pursuantto the provisions of Chapter 35A RCW, and Chapter 9.02 Port Angeles Municipal Code, the City of Port Angeles, a non-charter code city, has the authority to establish alternative programs for incarceration of criminal offenders; and WHEREAS, Friendship Diversion Services, a public benefit corporation, is in the business of providing programs for alternatives to incarceration for criminal offenders, including but not limited to, Electronic Home Monitoring, Day Reporting, and various other monitoring services; and WHEREAS, the City of Port Angeles is desirous of enteling into a Contract with Friendship Diversion Services wherein it will provide Electronic Home Monitoring, Day Reporting, and other related monitoring services for criminal offenders that have been charged with the commission of crimes by City of Port Angeles law enforcement officers through the Clallam County District Court No 1. NOW, THEREFORE, in consideration of the mutual promises set forth herein, the Parties do mutually agree as follows: 1. Duration of Contract. The term of this Contract shall begin immediately upon execution by both parties and shall telminate on December 31, 2010. This Contract may be renewed upon mutual agreement by both Parties for additional one (1) year time periods, subject to all terms and conditions set forth herein. In the event that this Contract is not renewed, CONTRACTOR shall have the responsibility to continue to provide program services for all defendants referred by the cOUl1 prior to termination. 2. Senrices Provided bv Contractor. The CONTRACTOR shall provide Electronic Home Monitoring and Day Reporting services for the City. A detailed description of the services to be performed by the CONTRACTOR is set forth in Attachment "A," attached hereto and incorporated herein by reference. The number of referrals to the CONTRACTOR for services shall be at the sole discretion of the CITY. -1- J-9 . . CONTRACTOR agrees to provide its own labor and materials iil'conjunction with providing such services. Unless otherwise provided for in the Contract, no material, labor or facilities will be furnished by the CITY. CONTRACTOR further agrees to maintain an office within Clallam County as well as a local telephone in conjunction with provision of these services. . 3. City's Obligations. In order to assist the CONTRACTOR in providing its services under this Contract, the CITY shall provide relevant information which is available and subject to disclosure under applicable laws and com1 rules, as well as coordination with other agencies, as necessary. 4. Contract Representatives. Each party to the Contract shall have a Contract Representative. Each party may change its representative upon providing written notice to the other party. The pa11ies representatives are as follows: Contractor: Barbara E. Miller, Director Friendship Diversion Services P.O. Box 11215 Olympia, W A 98508 Phone: (360) 357-8021 FAX: (360) 357-9149 Local address: 212 East Fifth Street Pod Angeles, W A 98362-5801 Local phone: (360) 417-2193 . City: Mark E. Manager, City Manager, or his designee City of Port Angeles P.O. Box 1150, 321 East Fifth Street Polt Angeles, W A 98362-0217 Phone: (360) 417-4500 FAX: (360) 417~4509 5. Compensation. Contractor and City have agreed upon the fee scale for services provided by Contractor as set forth in this agreement. ContTactor shall assess and collect the fee directly from the offender except where indigency has been determined. Where offender is found to be indigent, -2- . J-10 . . . City ,will reimburse Contractor as set forth. in this agreement upon submission of appropriate documentation. City will also reserve the right to assign indigent offender to perform community service to reimburse City for any payments for detention it may have made. The Day Reporting program fee is determined by the CONTRACTOR after an interview with the offender and may vary from $10.00 to $15.00 per day depending upon the offender's resources. The CITY shall reimburse the CONTRACTOR up to $5.00 per day for any offender who is determined to be indigent and unable to pay any portion of the program fee. The Electronic Home Monitoring fee is determined by the CONTRACTOR after an interview with the offender and may vary from $12.00 to $15.00 per day depending upon the offender's resources. The CITY shall reimburse the CONTRACTOR up to $12.00 for each day ordered or for the difference between what the offender can pay and $12.00 per day. Indigency is to be determined based upon the Federal Health and Human Services guidelines. The CONTRACTOR shall not charge any fee beyond the maximum program fee without prior approval of the court and the CITY. The CONTRACTOR shall not have the legal ability to turn over to any collection agency for collection of any program fee not paid by an offender. 6. Modifications. No modification or amendment of this Contract shall be valid until the same is reduced to writing and executed with the same formalities as the present Contract. 7. Hold Harmless and Indemnification. The CONTRACTOR shall defend, indemnify and hold harmless the CITY, and its respective officers, officials, employees, deputies, and agents from and against any and all claims, actions, suits, liability', loss, expenses, damages and judgments of any nature whatsoever, including costs and attorneys fees in the defense thereof, for injury, sickness, disability or death to persons or damage to property or business, caused by or arising out of CONTRACTOR's and its respective employees, agents, volunteers, and/or subcontractors, acts, errors or omissions in providing services under the terms of the Contract. Provided, however, that the CONTRACTOR's obligation hereunder shall not extend to injury, siclmess, death or damage caused by or arising out of the sole negligence of the CITY, its officers, officials, employees, deputies, and/or agents. Provided further, that in the event of concurrent negligence of both parties, the CONTRACTOR's obligations hereunder shall apply only to the percentage of fault attributable to the CONTRACTOR, its employees, agents, volunteers, and/or subcontractors. The CONTRACTOR's obligations hereunder shall include, but are 110t limited to, investigating, adjusting, and defending any and all claims alleging loss from action, error or omission or breach of any common law, statutory or other delegated duty by the CONTRACTOR, the CONTRACTOR's employees, agents, or subcontractors. -3- J-11 . .- . ~ _"__'_*_n_.. _.._. ._. . "." 0_. ._.." _. ~_.__.____. ..__._._____.___.._. _'__0"" _"'_.'__'."'__'''____,__" 8. Termination. . The CITY may terminate this Contract after breach of any provision herein by the CONTRACTOR upon thirty (30) days written notice to the CONTRACTOR. The written notice shall be sent to the address of the CONTRACTOR representative set forth above and shall specify the specific provision( s) breached. In the event the CONTRACTOR cures the provision( s) breached within thirty (30) days to the sole satisfaction of the CITY, the termination notice shall be of no force and effect. The CONTRACTOR may terminate this Contractor for breach of any provision herein by the CITY upon thirty (30) days written notice to the CITY. The written notice shall be sent to the address of the CITY representative set forth above and shall specify the specific provision(s) breached. In the event the CITY cures the provision(s) breached within thirty (30) days to the sole satisfaction of the CONTRACTOR, the termination notice shall be of no force and effect In the event oftermination by either party, the CONTRACTOR agrees to immediately turn over to CITY, at its request, all records of any kind or nature which CONTRACTOR has kept in providing services under the terms of this Contract. 9. Assignment. Delegation. and Subcontracting. The CONTRACTOR shall perform the terms of this Contract using only its bona fide employees, volunteers, or agents and the obligations and duties of CONTRACTOR under this Contract shall not be assigned, delegated, or subcontracted to any other person or firm without the . prior express written consent of the CITY. The CONTRACTOR shall perform a background check on all of its employees and volunteers perfonning any services under this Contract. Any subcontractor shall be bound to all of the same terms and conditions as CONTRACTOR including, but not limited to, the duties to defend, indemnify, and hold harmless the CITY, the obligation to carry insurance with the CITY named as an additional insured, and the requirement to conduct background checks on employees and volunteers. 10. Independent Contractor. The CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, not as an agent, employee, or servant of the CITY. The CONTRACTOR specifically has the right to direct and control CONTRACTOR's own activities in providing the agreed services ill accordance with the specifications set forth in this Contract. -4- . J-12 -..------------..... ..". -.....-.---------.-.--- -,-_._-~ -_.._-_..~._--.- ---.-- . . . The CONTRACTOR agrees that the entire compensation for this Contract is set forth in Section 5 of this Contract and the CONTRACTOR's employees, officers, and agents are not entitIed to any City benefits, including, but not limited to, vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, fringe benefits, or any other rights or privileges afforded to City employees. The CONTRACTOR shall have and maintain complete responsibility and control over all of its subcontractors, employees, agents, and representatives. No subcontractor, employee, or agent of the' CONTRACTOR shall be or be deemed to be or purport to act as an employee, agent, or representative of the CITY. . The CONTRACTOR shall assUme full responsibility for the payment of all payroll taxes, use, sales, income, or other form oftaxes, fees, licenses, excises, or payments required by any city, county, federal or state law or legislation which is now or may, during the term of this Contract, be enacted as to ail persons employed by the CONTRACTOR and as to all duties, activities and requirements by the CONTRACTOR in performance of the work covered under tins Contract and shall assume exclusive liability therefor, and meet any and all legal requirements. The CONTRACTOR agrees to immediately remove any ofits employee, volunteers, or agents from assignment to perform services under this Contract upon receipt of written request to do so from the CITY's Contract Representative or designee. 11. Compliance with Laws. The CONTRACTOR shall comply with all applicable federal, state, and local laws, rules and regulations, in performing tills Contract. 12. Insnection of Books and Records. The CITY may, at reasonable times, inspect the books and records of the CONTRACTOR relating to performance of this Contract. The CONTRACTOR shall keep all records required by this Contract for five (5) years after termination of this Contract for audit purposes. 13. Non-Discrimination. The CONTRACTOR agrees that it shall not discriminate against any person on tile grounds of race, color, creed, religion, national origin, sex, age, marital status, political affiliation or belief in violation of any applicable federal, state, or City law or regulation. In the event that the CONTRACTOR violates this provision, the CITY may immediately terminate this Contract. -5- J-13 14. Cboice of Law. Jurisdiction. and Attorneys Fees. . This Contract has been and shall be construed as having been made and delivered within the State of Washington, and it is agreed by both Parties that this Contract shall be governed by the laws of the State of Washington, both as to its interpretation and performance. Any action at law, suit, in equity or judicial proceeding arising out of this Contract, shall be instituted and maintained only in a court of competent jurisdiction in Clallam County, Washington. If the CITY brings any action or suit relating to the enforcement of this Contract or asking for any relief against the CONTRACTOR, declaratory or otherwise, arising ou.t of this Contract or if the CONTRACTOR brings any action or suit relating to the enforcement of this Contract or asking for any relief against the CITY, declaratory or otherwise, arising out of tIus Contract, then the prevailing party shall be paid reasonable attorney's fees and costs expended or incuned in connection with any such suit or action. 15. Insurance. The CONTRACTOR shall carry, for the duration of this Contract, Errors and Omissions insurance in an amount of not less than $2 Million. Such policy shall provide that itshall not be canceled, materially changed, or renewed without thirty (30) days written notice prior thereto to the CITY. Such policy shall be issued by an insurance company licensed to do business in the State of Washington and having a A.M. Best rating of "A." Coverage format for such insurance policy must receive approval of the Risk Manager of the CITY prior to providing services under this . Contract. CONTRACTOR shall provide a certificate evidencing such coverage and identify the CITY as an additional insured under the policy to. the CITY. Additionally, CONTRACTOR shall provide -evidence that all of its employees are covered by hldustrial msurance under Title 51 RCW. 16. Severability. If a court of competent jurisdiction holds any part, ternl, or provision of this Contract to be illegal or invalid, in whole or in part, the validity of the remaiJ.1ing provisions shall not be affected, and the Parties rights and obligations shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. 17. Headings. The section headings of this Contract have been inserted solely for tile purpose of convenience and ready reference. In no way do tIleY purport to, nor shall they be deemed to, define, limit, or extent the scope or intent of the sections to which tIley apply. -6- . J-14 . . . 18. Notices. All notices called for or provided in this Contract shall be in writing and must be served on any of the parties either personally or by certified mail, return receipt requested, sent to the Parties at their respective addressed hereinabove given. Notices by certified mail shall be deemed served when deposited in the United States mail, postage prepaid. 19. Otl1er Employment. TIns Contract is not an exclusive services agreement. CONTRACTOR may take on other professional assignments while completing those service set forth herein. 20. Waiver. No officer, employee, agent or otherwise of the CITY has the power, right, or authority to waive any of the conditions or provisions of this Contract. No waiver of any breach of this Contract shall be held to be a waiver of any other or subsequent breach. All remedies afforded to in this Contract or at law shall be talcen and conStrued as cumulative, that is, in addition to every other remedy provided herein or by law. Failure of the CITY to enforce at any time lillyof the provisions of this Contract or to require at any time performance of any provision of the Contract herein shall in no way be construed to be a waiver of such provision, or in any way affect the validity of tins Contract or any part tI1ereof, or the right of the CITY to hereinafter enforce each and every such provision. 21. Entire Agreement. The Parties agree that this Contract is the complete expression of its terms and conditions. Any oral representations or understandings not incorporated in this Contract are specifically excluded. FRIENDSHIP DIVERSION SERVICES CITY OF PORT ANGELES By~-~~__~ ~L~~ if By: Mark E. Madsen, City Manager Date: ~\CL :2- ~ .... "Af)'fs- Date: Attest: Becky 1. Upton, City Clerk -7- J-15 Approved as to Form: William E. Bloor, City Attorney G;lLegoLBacltupIAGREEMENTS&CONTRACTS\2Oll8 Agmt,&Controct&\Fricnd,lrip Diversion SeJVices.04240S.wpd -8- J-16 . . . 'Il lL . COl\1J,1UNITY SUPERVISION PROGRAJ\1 CITY OF PORT ANGELES SCOPE OF V\'ORK Section 1: D~y Reportin~ ProQram . Intake: Upon referral an initial intake appointment is scheduled with the program coordinator. A lengthy interview occurs vl'ith the defendant to elicit the history of family, education, employment, social acti,rjties, possible chemical dependency issues, criminal activities, financial status and any other relevant information. From this information an individual program is designed .with the defendant and a signed agreement is execnted, which enrolls the defendant in the program and sets forth the details of that individual's 8-hour day reporting program. Dependant on the Court's Order, there could be an expectation of curfew bours during which time the d.efendant is expected to remain at their residenc.e. Defendants will. also be informed the program coordinator Viill independently confirm their home address and may come to their home under some circumstances. A finandal assessment will also be made determining the defendant's ability to pay the cost of day reporting services and p3yment dates -will be established. Proeram: Each defendant .VlrilI participate in the program contained in. their agreement- including;. but. .Dot .1imited . .to, maintaining their current employment, actively seeking employment or increased employment in the instance of part time workers, participation in job search preparedness, relevant training, GED or diploma preparation, and obtaining chemical dependency, mental health or domestic violence evaluation.and foHow up vvith recommended treatment. . Staff will make referrals when appropriate to resources within the community who provide various life skill workshops, mental health support, treatment as indicated from evaluations. '7\'here it is an issue the staffwillaIso refer to problem solving agencies for housing, food and appropriate or :necessary clothing. In those cases where chemical dependency is an issue random urine analysis and/or bJreathalyzer testing J-17 'will occur if ordered by the Court; and may also occui" at staff request. . I.n house Friendship will ofler workshops on theft awareness, 11l00H'Y management/budgeting and Thinking For A Change. Defcndant's schedule will include a day and time for meeting with the program coordinator to review progress, discuss any problem ~lreas and seck resolution for same. This may occur weeldy initially in some instances, but in all cases will occur at least G'I'ice each month. Defendants who are in job search mode will report to the program every morning unless an interview is scheduled in which event they will report thereafter. The job searchers will also report in mid clay and at the cnd orthe (lay. Activities: Defendants report at least once _per. day- at. an agreed time, five days per week. In the case of employed defendants, arrangements are made ,vith their work supervisor to confirm their presence at "~/ork and, if not, supervisors are requested to notify the day reporting program. Staffwill independently and randomly verify attendance at work and will requiI-e a copy of the pay stub from each employed defendant for further verification. . Defendants seeldng employment will participate in workshops pl"ovicled by Worksource to assist them ill organizing a proper reSllme and receive job leads. Friendship staff will assist in organizing job search activities and other support as needed. Those defendants engaged in job search, training or education will carry with them an arrival/departure sheet, which provides not only date and time, but also th~ n.ame of the individual with whom they had contact. Some contacts are ver~ied by staff daily. In the event a reported contact is negated by the individual or company, all contacts will be contacted to determine compliance. i. Friendship Diversion Services Community Supervision Program Proposal J-1:8 ~ ~ . Failure to comply with the Couri's Order will be. reported immediately to the Court, City Prosecutor and defense counsel. If there is a probation. officer assigned to the defendant they V\riIl also be notified. If interim reports are required those 'will be provided setting forth the activities and accomplishments of the defendant. On completion a final report will be provided to the Court, City Prosecutor, defense counsel and probation. AJl report forms will be agreed to by the parties. Fees: Defendants will be assessed from $10.00 to $15.00 per day for day reporting services, depend.ing on their financial standing. In the event the defendant is indigent, Friendship will bill City of Port Angeles $5.00 per day for each reporting day ordered. ,Ve believe all defendants are able to pay some portion of the lower per day fee. The City ViriI1 be billed up to $5.00 per da)' depending on the defendant's paid share. Any billing to the City will clearly document any funds collected from the defendant. Indigency will be established based on the F~deraI Health and Human Services guidelin es. . It should be noted that Friendship maintains a breathalyzer in its office and, of course, no fee is attached. ~Te also maintain in onr office both 1- Screen and I-Cups for drug detection. The I-Screen is llsed as a first step and is a 6-paneI de'lrice. H the I-Cup is also positive, we then forward the cup to Sterling Laboratories for final confirmation. The cost to the defendant for the swab 1s $3.00; cost for I-Cup is $8.00; and Sterling confirmation test is $10.00, so the resulting total cost to a defendant for a . positive urine analysis could be $21.00. Section 2: Electronic Home J\1onitor:nng . Equipment: Friendship Diversion Services would pro1ride the equipment manufactured by Secure Alert, called TrackerPaI. . This device combines their state of the art, 24/7 monitoring center, the web based software arid their single uni.t, active GPS de,rice. Together these systems provide a complete solution for electronic monitoring. Because TrackerPal encompasses both GPS and cellular comnm.:nication technologies the monitoring cen.ter is alerted when the defendant violates established restrictions. J-19 FIiendship :Diversion Services Community Supenision Program Proposal 3 Staff assigned to the monitoring center are bilingual and have the ability to instantly speak with the defendant using their cellular technology. They ~llso have the ability to connect the defendant directly with Friendship staff for voice communication. The monitoring center receives, stores and disseminates all information generated by each device and printed reports can be produced. . Tracker'Pal is a single unit made of abuse resistant plastic with a strap made of industrial plastic providing a higb degree of cut resistance. Outer edges of the strap cOlltain 2-stranded stainless steel cables and, embedded in the strap, is a fiber"optic strand. The strap connection point requires special, patented tools to remove the strap from the device. With a built-in central [)l'ocessina unit the device alerts the monitorinCT center ~ 0 aLany tamp~Jing. .ef(pxts.. ..TrackerPal is a battery operated device and does not require a telephone line from the defendant, only an electrical outlet to charge the alternating battery. Friendship is currently using Tracker-Pal in another jurisdiction and we find that the device meets all of the Court or City's needs in maintaining defendant accountability. . Secure Alert has informed us that in the near future they will also make available radio fl~equency surveillance for those defendants ordered. to house arrest. They are also in process of preparing to release an alcohol sensor device. In take: On referral an initial intake appointment is scheduled with the program coordinator. A lengthy interview occurs with the defe,ndant to elicit the history of family, education, employment, social activities, chemical dependency, criminal bistory, financial status and any other relevant information. From this information the program coordinator may set up a plan to work with the defendant to overcome any obstacles such as unemployment or under-employment, ne~d for education or training, referral for social services or evaluations related to chemical dependency or domestic violence. Should any of these be necessary, the use of those services will be built in to their monitoring schedule. . Friendship Diversion Services Community Supervision Program Proposal J-2{) \ . e.... e e It should be noted that all defendants are informed the)7 are to remain drug/alcohol free while onelectr,onicmonitoring and are subject to randoUl b.reathaJyzers and mouth s'wabs and/or urine analysis. Any violation will be immediately reported to the Court~ City Prosecutor and defense counsel. Friendship's policy is that electronic monitoring is a form of cllstody and, therefore, they must remain drug/alcohol free. If this policy is in conflict with the' Court, F:riendship will modify .it to comply'with the Courl'.s jurisdiction. IVlonitoring: On completion of the intake, the program coordinator Vi1jJl provide a thorough orientation to the TrackerPal de"vice. Program coordinator will establish any exclusion zones ordered by the Court, as wen as inclusion zones, travel routes, days and times of movement. A schedule for grocery shopping and meeting other legitimate needs of the defendant vFill also be entered. On completion of this, the device vdll be attached to the defendant, who will then remain v\lith the program coordinator until they are assnred the GPS is running and the defendant is fully cogn.izant of all expected movement. The defendant will. be required to provide a work schedule, in writing; and if the work schedule fluctuates must bring in a schedule with each change. Defendant will be informed that the program coordinator Vlill independently confirm their residence address and may, from time to time, make an appearance at their home or at their place of employment. Reporting: Friendship Diversion Servi.ces win provide reports on completion of the program to the Court, City Prosecutor and defense counsel. Depending on the Court's Order, Friendship 'will establish" with the monitoring cen.ter how violations ,,"ill he reported. This will range frODt next day e- mail to instant telephone contact with a designated staff member (usually program coordinator). In some instances of violation Friendship win . make contact "with law enforcement to report a "violation that poses a risk . to another person or violation of a no-contact order and request apprehension. Those instances will be finessed with law enforcement if we are the successful bidder for these pl'ograms.A format for aU relJOrts J-21.. Friendship Diversion Services Community Supervision Program Proposal 5 -:~t.j:' will be agreed to by the parties and, in the instance of non-compliance, . will include the printed report from the TrackerPal. Fees: Defendants will pay from $12.00 to $15.00 per day for every day ordered to electronic monitoring. Friendship will expect payment one week in advance for each week ordered for electronic monitoring. Should thc defendant be indigcl1 t City of Port Angeles 'will be billed $12.00 per day for each day ordered or for the difference between what the defendant can pay and $12.00 per day. Indigency is determined based on the Federal Health and Human Services guidelines. . . Friendship Diversion Services Community Supervision Program Proposal. J-2Q . . . CALL TO ORDER - REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PRESENTATIONS, CEREMONIAL MATTERS & PROCLAMATIONS: Older Americans Month Proclamation National Public Works Week Proclamation American History Day Proclamation Soroptimist Jet-Set Presentation CITY COUNCIL MEETING Port Angeles, Washington May 6, 2008 Mayor Braun called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Members Present: Mayor Braun, Deputy Mayor Wharton, and Councilmembers Di Guilio, Kidd, Perry, Rogers and Williams. Members Absent: None. Staff Present: Manager Madsen, Attorney Bloor, Clerk Upton, T. Gallagher, M. Puntenney, S. Sperr, K. Dubuc, L. Kheriaty, D Bellamente, J. Harper, B. Coons, T. Pierce, N. West, R. Bonine, and S. Roberds. Public Present: P. Ripley, B. Hawes, G. Pazan, S. Ducals, K. Wollen, R. & L. McCoy, S. Huntley, S. McCurdy, R. Veenema, P. Lamoureux, E. Chadd, D. Lieberman, S. Fox, P. Wesley, and 1. Neves. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Councilmember Rogers, followed by a viewing of Executive Communication Coordinator Pierce's singing of the National Anthem at the Seattle Mariners game this past evening. 1. Older Americans Month Proclamation: D Bellamente, Senior Center Supervisor, was joined by members of the Senior Center in accepting a proclamation that was read and presented by Mayor Braun, declaring the month of May, 2008, as Older Americans Month. 2. National Public Works Week Proclamation: Mayor Braun read and presented a proclamation to Deputy Directors Puntenney and Sperr, Public Works & Utilities, declaring the week of May 18 - May 24, 2008, as National Public Works Week. 3. American History Day Proclamation: The reading of the proclamation was deferred until such time as a representative of the Exchange Club is available. 4. Soroptimist Jet-Set Presentation: Soroptimist Jet-Set representatives Pam Sangrinetti and Kathe Smithe presented a check in the amount of $1,100 to the City Council for the sanikan on the Waterfront Trail. Councilmember Rogers moved to accept the donation. The motion was seconded by Councilmember Kidd and carried unanimously. K-1 - 1 - CITY COUNCIL MEETING May 6, 2008 Introduction of Exchange Student WORK SESSION: WCIA Council Orientation Break PUBLIC HEARINGS - OTHER: Consideration of Minor Amendments to Comprehensive Plan and Land Use Map 5. Introduction of Exchange Student: . Councilmember Kidd introduced Sai Nurov, an exchange student from Tajikistan, who then summarized his background and educational experiences in the United States. 1. WClA Council Orientation: Human Resources Manager Coons informed the Council that, because the City is a member of the Washington Cities Insurance Authority, periodic orientations are conducted for city councils throughout the State. He introduced Lew Leigh, Executive Director of Washington Cities Insurance Authority, who provided information on WCIA, the win-loss record, required training for member cities, the City's risk profile, litigation on land use issues, City officials who can be held personally liable, Council exposure on land use issues and the recommendation to use a Hearings Examiner, the issue of risk as relates to quasi-judicial hearings, and the limitation of powers when Council is off the dais. The Council and City Manager expressed appreciation for the work session. Mayor Braun recessed the meeting for a break at 7:00 p.m. The meeting reconvened at 7:13 p.m. 1. Consideration of Minor Amendments to Comprehensive Plan and Land Use Map: Community & Economic Development Deputy Director West reviewed proposed amendments to the City's Comprehensive Plan text, Land Use Map, Urban Growth Area Map, and City Street Map. The Planning Commission, as well as the Community & Economic Development Committee, recommended approval. Mayor Braun opened the public hearing at 7:18 p.m. . Randall McCoy, 112 E. 11 th Street, representing the Alternative Transportation Advocacy Group, urged the Council to adopt the proposed amendments to the Transportation Element of the Comprehensive Plan regarding the bicycle route plan. Norma Turner, 3928 Mt. Angeles Road, Chairperson of the Clallam County Public Health Advisory Committee, indicated the public health community endorses the Public Service Utility Element of the Comprehensive Plan, as well as the Land Use Element, the Transportation Element, and the Housing Element. She urged the Council to adopt the proposed amendments. Russ Veenema, Port Angeles Chamber of Commerce, 121 E. Railroad Avenue, spoke in support of the proposed changes and appropriate signage related to bike routes. Ed Chadd, 307 W. 6th Street, discussed the lack of recognition of bicyclists by motorists and the matter of safety for the bicyclists, urging the Council to pass the amendments with further effort toward improvements. Matt Beirne, 1122 South Cedar Street, spoke in support of the proposed amendments to the Transportation Element regarding the bicycle route, addressing the need for further attention and funding for safety ofthe bicyclists, as well as infrastructure improvements. Sam Fox, 125 Forest Avenue, spoke on behalf of the community's youth, strongly endorsing the proposed improvements to the School Walking Routes as proposed in the Comprehensive Plan. Mike Doherty, 617 South B Street, spoke on behalf of older parents, expressing support . for the additional designation of bike routes. K-2 - 2 - . . . PUBLIC HEARINGS - OTHER: (Cont'd) Consideration of Minor Amendments to Comprehensive Plan and Land Use Map (Cont'd) Surplus City Materials, H Piles PUBLIC HEARINGS - QUASI-JUDICIAL: LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS AND PUBLIC COMMENT: CITY COUNCIL MEETING May 6, 2008 Peter Ripley, 114 E. 6th, #102, addressed the matter of the lack of sidewalks and supported the proposed amendments. At 7:44 p.m., Mayor Braun closed the public hearing. He then conducted a first reading of the Ordinance by title, entitled ORDINANCE NO. AN ORDINANCE of the City ofport Angeles, Washington, adopting an Updated Comprehensive Plan and Land Use Map. Discussion followed, and the matter was continued to May 20, 2008. 2. Surplus City Materials, H Piles: City Engineer Sperr reviewed the excess of steel beams from the Landfill Revetment Project; the Council is being asked to surplus the materials to obtain value for the beams. Mayor Braun opened the public hearing at 7:55 p.m. Randall McCoy, 112 E. 11th Street, inquired as to the specifics and strength capacity of the beams. Mike Doherty, 617 So. B Street, referenced the Dry Creek Crossing, the possible use of the beams as an abutment, and the desire to retain the beams in the community. There being no further testimony, Mayor Braun closed the public hearing at 7:58 p.m. Following discussion on possible uses ofthe beams, Councilmember Williams moved to declare the 13 H piles as surplus and authorize the Director of Public Works & Utilities to dispose of them in the most commercially efficient manner. Deputy Mayor Wharton seconded the motion, which carried unanimously. None. There were no late items added to the agenda by staff or the Council. Bob Stokes, 118 1Iz E. Front Street, addressed the Council regarding his submission of a proposal that was denied for the lease of a City-owned building at 110 E. Railroad Avenue. He asked the Council to open the building for a short-term public lease to allow an ongoing business to locate in the building. Russ Veenema, Chamber of Commerce, regarding Mr. Stokes' issue, asked for the Council's reconsideration for the use of the City-owned building on Railroad Avenue for Mr. Stokes' purpose as a tourism draw. Lynne Lohr, 1114 E. 4th Street, asked for a change in the Public Comment portion of the April 15, 2008, City Council minutes, indicating she attempted to engage the City Council, not the City Attorney. Betsy Schultz, 1108 South Oak Street, owner of the Tudor Inn, encouraged the Council to open a process for the use of the building on Railroad Avenue. Peter Ripley, 114 E. 6th, #102, reviewed fund-raising efforts underway for DATO, the Disabilities Awareness Trust Organization, to provide assistance to those using wheelchairs. Paul Lamoureux, 602 Whidby, discussed such matters as a public vote for the position of Mayor, as well as reasons other countries are withdrawing from the use of fluoride. K-3 - 3 - CITY COUNCIL MEETING May 6, 2008 LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS AND PUBLIC COMMENT: (Cont'd) FINANCE: Request Approval to Upgrade Avaya Telephone PBX Systems Break ORDINANCES NOT REQUIRING PUBLIC HEARINGS: RESOLUTIONS: OTHER CONSIDERATIONS: Interlocal Agreement Between Cities of Port Angeles and Sequim to Train K-9 Interlocal Agreement Between Cities of Port Angeles and Forks to Provide Dispatch Services Agreement to Extend and Amend Service Agreement with Humane Society CONSENT AGENDA: Keith Wollen, 3203 South Maple Street, provided a handout to the Council on the matter of water fluoridation; he then read portions of the handout. . Discussion ensued on the length and agenda placement of the Public Comment portion of the Council meeting. Mayor Braun appointed Deputy Mayor Wharton and Councilmembers Williams and Kidd to an Ad Hoc Committee to consider the issue and report back to the Council. 1. Request Approval to Upgrade Avaya Telephone PBX Systems: Finance Software Specialist Kheriaty reviewed the sharing of a telephone system between the City and County and the need to replace or upgrade the system, a cost that was made a part ofthe 2008 CFP and budget. Discussion followed. IT Systems Coordinator Harper answered questions posed by the Council. Deputy Mayor Wharton moved to approve Option 4, which is to upgrade the current system. Councilmember Kidd seconded the motion, which carried unanimously. Mayor Braun recessed the meeting for a break at 8:54 p.m. The meeting reconvened at 9:02 p.m. None. None. 1. Inter/ocal Agreement Between the Cities of Port Angeles and Sequim to Train K-9: . Police Chief Gallagher reviewed the Interlocal Agreement between the Cities of Port Angeles and Sequim for training of the Sequim K-9. Following discussion, Councilmember Di Guilio moved to authorize the Mayor to sign an Interlocal Agreement between the Port Angeles Police Department and the Sequim Police Department so that the K-9 training can occur and payment in the amount of $5,000.00 can be accepted. The motion was seconded by Councilmember Perry and carried unanimously. 2. Interlocal Agreement between Cities of Port Angeles and Forks to Provide Dispatch Services: Chief Gallagher summarized infonnation on an emergency staffing situation at the City of Forks resulting in a request for PenCom to provide temporary dispatch services through July 29, 2008. Following discussion, Councilmember Rogers moved to approve and authorize the City Manager to sign an Interlocal Agreement with the City of Forks to allow PenCom to provide the requested dispatch services. The motion was seconded by Councilmember Williams and carried unanimously. 3. Agreement to Extend and Amend the Service Agreement with the Humane Society: Chief Gallagher reviewed the extension and amendment to the Service Agreement with the Humane Society, through December 31, 2008. Councilmember Rogers moved to authorize the Mayor to sign the Agreement to Extend and Amend the Service Agreement with the Clallam County Humane Society. Deputy Mayor Wharton seconded the motion, which carried unanimously. . Councilmember Williams moved to accept the Consent Agenda, to include: 1.) City Council Minutes dated April 15, 2008; 2.) Special City Council Meeting Minutes dated April 22, 2008; and 3.) Expenditure Approval List from 4/5/08 to 4/25/08 fOk_4 - 4 - . . . CONSENT AGENDA: (Cont'd) CITY COUNCIL COMMITTEE REPORTS: INFORMATION: EXECUTIVE SESSION: RETURN TO OPEN SESSION: Settlement with Green Crow Properties Settlement with NOAA ADJOURNMENT: CITY COUNCIL MEETING May 6, 2008 $4,002,606.32, and to include the correction to the Council minutes of April 15, 2008, as proposed by Reverend Lohr. The motion was seconded by Councilmember Perry and carried unanimously. The Ad Hoc Committee met during the break and proposed that the Public Comment period of 15 minutes be placed on the agenda before Public CeremonieslPresentations. Councilmember Williams moved to approve the recommendation and direct staff to return to Council with a Resolution to amend the City Council Rules of Procedure. The motion was seconded by Councilmember Rogers and carried unanimously. Councilmember Wharton generated discussion about the disposition of the City-owned property on Railroad Avenue, and Manager Madsen provided an in-depth response on the City's position to not lease the property out as it is being made available for development. It was agreed by consensus that the matter of policy should be revisited by the Real Estate Committee and the Community & EconomicDevelopment Committee with a subsequent report made to the Council. Councilmember Kidd sought further support and direction from the Council on the issues addressed by the Port Angeles Forward Committee. Manager Madsen suggested the committee may need to meet on an as-needed basis to address specific issues. Suggestions were made to focus on beautification, signage, or design ordinances. Manager Madsen reported that interviews are being conducted for the Lodging Tax Advisory Committee. A special Council meeting for the purpose of conducting an Executive Session will be held on Tuesday, May 13th at 5:30 p.m. The Great White Fleet will be visiting on May 17th. Manager Madsen issued a reminder of the A WC Conference this summer. Based on input from Attorney Bloor, Mayor Braun announced the need for an Executive Session for approximately 20 minutes under the authority ofRCW 42.30. 110(1)(i), to discuss with legal counsel representing the agency matters relating to potential litigation, with action expected to follow. The Executive Session convened at 9:58 p.m. The Executive Session concluded at 10:19 p.m., and the Council convened in regular open sessIOn. Settlement with Green Crow Properties, Phase III of Riedel II Subdivision: Staff presented to Council a proposed settlement of a LUP A action brought by Green Crow Properties. Deputy Mayor Wharton moved to approve and authorize the City Manager to sign the settlement with Green Crow Properties, Inc., on the terms as presented in the memo. The motion was seconded by Councilmember Rogers and carried unanimously. Settlement with National Oceanic and Atmospheric Administration: Staff presented to Council a proposed settlement of a claim made by NOAA. Councilmember Di Guilio moved to approve and authorize the City Manager to sign the settlement with the National Oceanic and Atmospheric Administration on the terms as presented in the memo. Councilmember Williams seconded the motion, which carried unanimously. The meeting was adjourned at 10:28 p.m. Gary Braun, Mayor Becky 1. Upton, City Clerk K-5 - 5 - K-6 . . . . . . CALL TO ORDER. SPECIAL MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: ADJOURN TO EXECUTIVE SESSION: Break Break RETURN TO OPEN SESSION: ADJOURNMENT: CITY COUNCIL SPECIAL MEETING Port Angeles, Washington May 13, 2008 Mayor Braun called the special meeting of the Port Angeles City Council to order at 5:30 p.m. Members Present: Mayor Braun, Deputy Mayor Wharton, Council members Di Guilio, Kidd, Perry, Rogers, and Williams. Members Absent: None. Staff Present: Manager Madsen, Attorney Bloor, G. Cutler, M. Puntenney, S. Sperr, and N. West. Public Present: O. Campbell. The Pledge of Allegiance to the Flag was led by Councilmember Williams. Based on input from Attorney Bloor, Mayor Braun announced the need for an Executive Session for approximately 2 hours under the authority of RCW 42.30.11 O( 1 )(b), to consider possible acquisition of real estate, and RCW 42.30.llO(1)(i), to discuss with legal counsel representing the agency matters relating to potential litigation, with no action to follow. The Executive Session convened at 5:32 p.m. Mayor Braun recessed the meeting for a break at 6:55 p.m. The meeting reconvened at 7:00 p.m. At 7:30 p.m., the Executive Session was extended for approximately an additional 1 Y2 hours by announcement of the Mayor. Mayor Braun recessed the meeting for a break at 8:12 p.m., at which time Deputy Mayor Wharton departed. The meeting reconvened at 8: 17 p.m. The Executive Session concluded at 8:50 p.m., and the Council convened in regular open session. No action was taken. The meeting was adjourned at 8:50 p.m. Gary Braun, Mayor Becky J. Upton, City Clerk K-7 - 1 - K-8 . . . Date: 5/14/2008 City of Port Angeles City Council Expenditure Report . From: 4/26/2008 To: 5/9/2008 Vendor Description Account Number Invoice Amount CLALLAM CNTY TREASURER CVCA TO CLALLAM CO TREAS 001-0000-229.40-00 390.53 GRAPHIC PRODUCTS LAMINATE 001-0000-237.00-00 -19.61 HYDRO-FIT INC DECK MAT FOR WATER AEROBI 001-0000-237.00-00 -10.76 J GARDNER & ASSOCIATES LLC JR POLICE BADGES VOLS GT 001-0000-237.00-00 -20.58 LAB SAFETY SUPPLY INC CLEANING COMPOSITION/SOLV 001-0000- 23 7.00-00 -8.38 Comm. Multi-Cultural Alliance VBCC RENTAL DEPOSIT REFUN 001-0000-239.10-00 150.00 David Conerly FRANCIS PARK DAMAGE DEPOS 001-0000-239.10-00 50.00 Elaine Storseth LOOMIS RENTAL DEPOSIT REF 001-0000-239.10-00 50.00 Kiwanis Club of Port Angeles VBCC RENTAL DEPOSIT REFUN 001-0000-239.10-00 100.00 Leslie Campbell COUNCIL CHAMBERS DEPOSIT 001-0000-239.10-00 50.00 Tara Shay TWO LOOMIS RENTAL DEPOSIT 001-0000-239.10-00 100.00 YMCA COUNCIL CHAMBERS DEPOSIT 001-0000-239.10-00 50.00 PROGRESSIVE BUSINESS PUBLCTNS Renewal ale 242189301 001-0000-237.00-00 -36.29 WASHINGTON (DOL), STATE OF STATE SHARE CPLS MARCH 08 001-0000-229.60-00 596.00 WASHINGTON STATE TREASURER BUILDING SURCHARGES 001-0000-229.10-00 112.50 DIST CT REV TO STATE TREA 001-0000-229.30-00 17,907.14 Division Total: $19,460.55 Department Total: $19,460.55 . ADVANCED TRAVEL WS Teeh/PS Ptshp Symp-MM 001-1210-513.43-10 91.50 OLYMPIC STATIONERS INC GOLD NOTARY SEALS & 9X12 001-1210-513.31-01 28.69 QWEST 4-23 ale 206T302306084B 001-1210-513.42-10 17.44 VERIZON WIRELESS CITY MGR CELL PHONE BILL 001-1210-513.42-10 39.09 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-1210-513.42-10 57.35 City Manager Department City Manager Office Division Total: $234.07 CLlNICARE OF PORT ANGELES INC PREEMPLOYMENT PHYSICAL 001-1220-516.41-31 120.00 OLYMPIC PRINTERS INC BUSINESS CARDS 001-1220-516.31-01 58.54 PACIFIC OFFICE EQUIPMENT INC PRINTER CARTRIDGE 001-1220-516.31-01 130.07 PORT ANGELES CITY TREASURER Postage-Sellin 001-1220-516.42-10 16.25 QWEST 4-23 ale 206T302306084B 001-1220-516.42-10 5.81 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-1220-516.42-10 14.11 City Manager Department Human Resources Division Total: $344.78 QWEST 4-23 ale 206T302306084B 001-1230-514.42-10 5.81 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-1230-514.42-10 10.07 City Manager Department City Clerk Division Total: $15.88 City Manager Department Department Total: $594.73 ADVANCED TRAVEL WFOA Board Mtg- YZ 001-2010-514.43-10 47.30 QWEST 4-23 ale 206T302306084B 001-2010-514.42-10 11.63 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-2010-514.42-10 13.79 Finance Department Finance Administration Division Total: $72.72 . ADVANCED TRAVEL NW Seeurities Conf-SW/BH 001-2023-514.43-10 29.40 TRINA NEVARIL Tuition Reimbursement 001-2023-514.43-10 860.56 OLYMPIC STATIONERS INC COPY PAPER 001-2023-514.31-01 48.78 K-9 Page 1 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report From: 4/26/2008 To: 5/9/2008 . Vendor Description Account Number Invoice Amount PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGE - BRYANT 001-2023-514.31-01 130.07 QWEST 4-23 ale 206T302306084B 001-2023-514.42-10 26.16 WASHINGTON (DIS), STATE OF Scan Chgs-April 001-2023-514.42-10 7.97 Finance Department Accounting Division Total: $1,102.94 ACCURINT PERSON SEARCHES 001-2025-514.41-50 30.00 DATABAR INCORPORATED CYCLES 11-15 4/17108 001-2025-514.41-50 1,842.20 CYCLES 16-20 4/24/08 001-2025-514.41-50 1,468.15 DIGITAL IMAGING SOLUTIONS INC APRIL COPY COSTS 001-2025-514.45-31 28.07 EQUIFAX CREDIT REPORTS 001-2025-514.41-50 60.33 OLYMPIC PRINTERS INC BUSINESS CARDS 001-2025-514.31-01 58.54 OLYMPIC STATIONERS INC COPY PAPER 001-2025-514.31-01 48.78 COPY PAPER 001-2025-514.31-01 97.56 QWEST 4-23 ale 206T302306084B 001-2025-514.42-10 26.16 WASHINGTON (DIS), STATE OF Scan Chgs-April 001-2025-514.42-10 11.08 WASHINGTON (OASI), STATE OF 1 st Qtr 08 Unemployment 001-2025-514.20-60 9.19 Finance Department Customer Service Division Total: $3,680.06 DIGITAL IMAGING SOLUTIONS INC APRIL COPY COSTS 001-2080-514.45-31 321.09 APRIL COPY COSTS 001-2080-514.45-31 23.18 APRIL COPY COSTS 001-2080-514.45-31 41.59 . APRIL COPY COSTS 001-2080-514.45-31 277 .86 APRIL COPY COSTS 001-2080-514.45-31 192.72 GREAT AMERICA LEASING CORP 2007 PROPERTY TAX 001-2080-514.45-31 49.91 APRIL LEASE PAYMENT 001-2080-514.45-31 268.55 APRIL COPIER LEASE 001-2080-514.45-31 143.72 APRIL COPIER LEASE 001-2080-514.45-31 607.63 APRIL COPIER LEASE 001-2080-514.45-31 638.27 Finance Department Reprographics Division Total: $2,564.52 Finance Department Department Total: $7,420.24 DIGITAL IMAGING SOLUTIONS INC APRIL COpy COSTS 001-3010-515.45-31 41.49 QUILL CORPORATION FOLDERS ,LABELS, ENVELOPES 001-3010-515.31-01 136.08 NAPKINS 001-3010-515.31-01 3.82 DSINFCTNT WIPES 001-3010-515.31-01 9.10 QWEST 4-23 ale 206T302306084B 001-3010-515.42-10 11.63 WASHINGTON (DIS), STATE OF Scan Chgs-April 001-3010-515.42-10 16.68 Attorney Attorney Office Division Total: $218.80 BLACK, JOHN 0 PLLC CT.APP.ATTY.PCR10411 001-3021-515.50-90 90.00 CT.APP.ATTY.PCR 13425 001-3021-515.50-90 120.00 CAMERON, PAMELA CONTRACT ATTORNEY-DV 001-3021-515.41-50 190.00 CLALLAM JEFFERSON PUBLIC DFNDR Contract Services 001-3021-515.41-50 2,750.00 DIGITAL IMAGING SOLUTIONS INC APRIL COpy COSTS 001-3021-515.45-31 41.49 . OLYMPIC STATIONERS INC EXPANDO FOLDER 001-3021-515.31-01 4.29 QUILL CORPORATION FOLDERS,LABELS, ENVELOPES 001-3021-515.31-01 136.09 K-10 Page 2 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report . From: 4/26/2008 To: 5/9/2008 Vendor Description Account Number Invoice Amount QUILL CORPORATION DSINFCTNT WIPES 001-3021-515.31-01 9.11 QWEST 4-23 ale 206T302306084B 001-3021-515.42-10 8.72 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-3021-515.42-10 4.56 Attorney Prosecution Division Total: $3,354.26 Attorney Department Total: $3,573.06 PORT ANGELES CITY TREASURER Offiee Supplies-Roberds 001-4010-558.31-01 11.47 QWEST 4-23 ale 206T302306084B 001-4010-558.42-10 14.53 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-4010-558.42-10 6.78 Community Development Planning Division Total: $32.78 DIGITAL IMAGING SOLUTIONS INC APRIL COPY COSTS 001-4020-524.45-31 28.07 Juan de Fuca Chapter ICC ICC YEARLY DUES 001-4020-524.49-01 25.00 juan de Fuca Chapter ICC ICC YEARL Y DUES 001-4020-524.49-01 25.00 OLYMPIC STATIONERS INC COPY PAPER 001-4020-524.31-01 48.78 PORT ANGELES CITY TREASURER ICC Mtg-Bartholiek 001-4020-524.31-01 15.00 ICC Mtg-Lierly 001-4020-524.31-01 15.00 Offiee Supplies-Roberds 001-4020-524.31-01 42.21 QWEST 4-23 ale 206T302306084B 001-4020-524.42-10 8.72 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-4020-524.42-10 3.97 . Community Development Building Division Total: $211.75 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-4030-559.42 -1 0 0.34 Community Development Code Compliance Division Total: $0.34 Community Development Department Total: $244.87 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5010-521.20-80 18.08 CLOTHING & APPAREL 001-5010-521.20-80 36.86 CLOTHING & APPAREL 001-5010-521.31-80 27.12 DIGITAL IMAGING SOLUTIONS INC APRIL COPY COSTS 001-501 0-521 .45-31 8.28 GLOBALSTAR USA 4-16 ale 1.50018856 001-5010-521.42-10 36.44 ERIK S. SMITH Moving expenses 001-5010-521.43-10 1,000.00 Moving expenses 001-5010-521.43-10 -1,000.00 Moving expenses 001-5010-521.43-10 1,000.00 NEXTEL COMMUNICATIONS 4-26 ale 312753523 001-5010-521.42-10 130.26 PUGET SOUND POLYGRAPH EXAMINERSTESTING&CALlBRATION SERVI 001-5010-521 .41-50 225.00 QWEST 4-23 ale 206T302306084B 001-5010-521.42-10 17 .44 SWAIN'S GENERAL STORE INC CLEANING COMPOSITION/SOLV 001-5010-521.31-80 7.34 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-5010-521.42-10 72.74 Police Department Police Administration Division Total: $1,579.56 CLALLAM CNTY HUMANE SOCIETY MISCELLANEOUS SERVICES 001-5012-521.41-50 20,000.00 Police Department Intergovernmental Svcs Division Total: $20,000.00 ADVANCED TRAVEL Robbery Invst Trng-Viada 001-5021-521.43-10 29.50 . NEXTEL COMMUNICATIONS 4-26 ale 312753523 001-5021-521.42-10 264.70 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5021-521.31-60 59.60 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5021-521.31-01 43.35 K-11 Page 3 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report From: 4/26/2008 To: 5/9/2008 . Vendor Description Account Number Invoice Amount QWEST 4-23 a/c 206T302306084B 001-5021-521.42-10 17.44 WASHINGTON (DIS), STATE OF Scan Chgs-April 001-5021-521.42-10 25.89 Police Department Investigation Division Total: $440.48 ADVANCED TRAVEL New World Syst Conf-JL 001-5022-521.43-10 690.73 Training-Roggenbuck 001-5022-521.43-10 51.00 K-9 Evaluations-Miller 001-5022-521.49-80 226.00 AM SAN OLYMPIC SUPPLY FIRST AID & SAFETY EQUIP. 001-5022-521.31-01 30.55 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5022-521.20-80 37.90 POLICE EQUIPMENT & SUPPLY 001-5022-521.20-80 811.85 CLOTHING & APPAREL 001-5022-521.20-80 -125.30 CLOTHING & APPAREL 001-5022-521.20-80 1,012.88 CLOTHING & APPAREL 001-5022-521.31-11 810.22 POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 124.04 POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 27.20 LAB SAFETY SUPPLY INC CLEANING COMPOSITION/SOL V 001-5022-521.49-90 108.15 Proforce Law Enforcement BULLETS 001-5022-521.35-01 2,518.52 Tactical Tracking Ops School OPS SCHOOL AB,KS 001-5022-521.43-10 400.00 NAPA AUTO PARTS AUTO & TRUCK ACCESSORIES 001-5022-521.49-90 59.22 NEXTEL COMMUNICATIONS 4-26 a/c 312753523 001-5022-521.42-10 1,078.87 . OLYMPIC STATIONERS INC COpy PAPER 001-5022-521.31-01 195.12 PRORIDER INC BIKE HELMETS FOR KIDS GT 001-5022-521.44-30 310.00 PUGET SOUND POLYGRAPH EXAMINERSTESTING&CALlBRATION SERVI 001-5022-521.41-50 225.00 TESTING&CALlBRATION SERVI 001-5022-521.41-50 225.00 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 201.23 OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 747.22 OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 195.00 OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 29.23 QWEST 4-23 a/c 206T302306084B 001-5022-521.42-10 61.04 SWAIN'S GENERAL STORE INC CLEANING COMPOSITION/SOLV 001-5022-521.31-01 4.05 CLEANING COMPOSITION/SOL V 001-5022-521.49-90 3.18 AUTO & TRUCK ACCESSORIES 001-5022-521.49-90 15.56 CLEANING COMPOSITION/SOL V 001-5022-521.49-90 24.77 AUTO & TRUCK ACCESSORIES 001-5022-521.49-90 4.05 WASHINGTON (DIS), STATE OF Scan Chgs-April 001-5022-521.42-10 34.57 Police Department Patrol Division Total: $10,136.85 J GARDNER & ASSOCIATES LLC JR POLICE BADGES VOLS GT 001-5026-521.31-11 265.58 SQUAD ROOM EMBLEMS POLICE EQUIPMENT & SUPPLY 001-5026-521.31-11 532.43 Police Department Reserves & Volunteers Division Total: $798.01 ADVANCED TRAVEL New World Syst Conf-CJ 001-5029-521 .43-10 690.73 DIGITAL IMAGING SOLUTIONS INC APRIL COPY COSTS 001-5029-521.45-31 350.18 . APRIL COPY COSTS 001-5029-521 .45-31 66.80 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-5029-521.45-31 195.84 K-12 Page 4 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report . From: 4/26/2008 To: 5/9/2008 Vendor Description Account Number Invoice Amount GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-5029-521 .45-31 330.65 OLYMPIC STATIONERS INC COPY PAPER 001-5029-521.31-01 195.12 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 243.87 OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 12.90 PEN PRINT INC OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 298.10 QUILL CORPORATION CLEANING COMPOSITIONISOL V 001-5029-521.31-01 33.52 QWEST 4-20 ale 206Z200017790B 001-5029-521.42-10 252.45 4-23 ale 206T302306084B 001-5029-521.42-10 17.44 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-5029-521.42-10 10.58 Police Department Records Division Total: $2,698.18 Police Department Department Total: $35,653.08 DIGITAL IMAGING SOLUTIONS INC APRIL COpy COSTS 001-601 0-522.45-31 78.35 OLYMPIC STATIONERS INC SUPPLIES 001-6010-522.31-01 7.32 PACIFIC OFFICE FURNITURE LOCKS 001-6010-522.31-01 67.21 PORT ANGELES CITY TREASURER Dis Board Mtg-Wheeler 001-6010-522.31-01 14.31 PORT ANGELES FIRE DEPARTMENT SUPPLIES 001-6010-522.31-01 44.88 SUPPLIES 001-6010-522.31-01 29.96 QWEST 4-23 ale 206T302306084B 001-6010-522.42-10 31.97 . WASHINGTON (DIS), STATE OF Sean Chgs-April 001-6010-522.42-10 8.25 Sean Chgs-April 001-6010-522.42-11 5.18 Fire Department Fire Administration Division Total: $287.43 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-6020-522.20-80 180.67 CLOTHING & APPAREL 001-6020-522.20-80 94.09 CLALLAM CNTY FIRE DISTRICT 2 BANQUET 001-6020-522.31-01 538.41 FAMILY SHOE STORE BOOTS 001-6020-522.20-80 124.61 ROB GUNN Tuition Reimbursement 001-6020-522.43-1 0 398.90 QWEST 4-23 ale 206T302306084B 001-6020-522.42-10 34.88 SEAWESTERN INC POWER GENERATION EQUIPMEN 001-6020-522.35-01 1,243.13 SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 001-6020-522.20-80 21.68 WA STATE REGION 1 FIRE INC SAF OFF REGISTRATION 001-6020-522.43-1 0 150.00 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-6020-522.42-10 0.69 Fire Department Fire Supression Division Total: $2,787.06 BRD FOR VOLUNTEER FIREFIGHTERS PENSION FUND 001-6021-522.49-01 270.00 PENSION FUND 001-6021-522.49-01 128.40 CLALLAM CNTY FIRE DISTRICT 2 BANQUET 001-6021-522.31-01 538.40 BACKGROUND CHECK 001-6021-522.41-50 10.00 QWEST 4-23 ale 206T302306084B 001-6021-522.42-10 2.91 Fire Department Fire Volunteers Division Total: $949.71 QWEST 4-23 ale 206T302306084B 001-6030-522.42-10 5.81 . SUNSET DO-IT BEST HARDWARE RENTAULEASE EQUIPMENT 001-6030-522.31-01 71.97 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-6030-522.42-10 4.69 WHEELER, CORAL POSTAGE 001-6030-522.31-01 75.26 K-13 Page 5 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report From: 4/26/2008 To: 5/9/2008 . Vendor Description Account Number Invoice Amount Fire Department Fire Prevention Division Total: $157.73 ANGELES MILLWORK & LUMBER CO LUMBER 001-6040-522.31-01 33.30 NAPA AUTO PARTS FUSES 001-6040-522.31-01 13.91 PORT ANGELES FIRE DEPARTMENT CHALK 001-6040-522.31-01 4.30 QWEST 4-23 ale 206T302306084B 001-6040-522.42-10 5.81 SWAIN'S GENERAL STORE INC FURNITURE, OFFICE 001-6040-522.31-01 4.38 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-6040-522.42-1 0 0.51 Fire Department Fire Training Division Total: $62.21 CLALLAM CNTY FIRE DISTRICT 2 TOOLS 001-6050-522.31-20 11.76 MRS CLEAN BUILDING MAINT&REPAIR SER 001-6050-522.41-50 395.00 PORT ANGELES FIRE DEPARTMENT SUPPLIES 001-6050-522.31-01 13.97 SUPPLIES 001-6050-522.31-20 7.58 Fire Department .Facilities Maintenance Division Total: $428.31 GLOBALSTAR USA 4-16 ale 1.50018853 001-6060-525.42-10 36.44 QWEST 4-23 ale 206T302306084B 001-6060-525.42-10 31.97 Fire Department Emergency Management Division Total: $68.41 Fire Department Department Total: $4,740.86 ADVANCED TRAVEL AWC Trng-Puntenney 001-7010-532.43-10 134.79 Hwy Program Fin-Walrath 001-7010-532.43-10 161.82 . COMPLETE LINE, THE OFFICE SUPPLIES 001-7010-532.31-01 27.63 DIGITAL IMAGING SOLUTIONS INC APRIL COPIES 001-7010-532.45-31 161.92 APRIL COpy COSTS 001-7010-532.45-31 834.70 APRIL COPY COSTS 001-7010-532.45-31 34.11 GRAPHIC PRODUCTS LAMINATE 001-7010-532.31-01 253.07 GREAT AMERICA LEASING CORP APRIL COPIER LEASE 001-7010-532.45-31 760.16 OLYMPIC PRINTERS INC BUSINESS CARDS - NEAL 001-7010-532.31-01 58.54 OLYMPIC STATIONERS INC COpy PAPER 001-7010-532.31-01 48.78 PORT ANGELES CITY TREASURER MeLain Cake-Rinehart 001-7010-532.31-01 49.99 PROGRESSIVE BUSINESS PUBLCTNS Renewal ale 242189301 001-7010-532.49-01 359.89 QWEST 4-23 ale 206T302306084B 001-7010-532.42-10 63.95 VERIZON WIRELESS 4-28 ale 271138138-00002 001-7010-532.42-10 38.86 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-7010-532.42-10 43.64 WASHINGTON (DOT), STATE OF WSDOT REGISTRATION 001-7010-532.43-10 300.00 Public Works-Gen Fnd Pub Wks Administration Division Total: $3,331.85 Public Works-Gen Fnd Department Total: $3,331.85 ASM SIGNS MISCELLANEOUS SERVICES 001-8010-574.41-50 760.84 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-8010-574.45-31 47.27 Master Gardner Foundation BANNER RENTAL REFUND MAST 001-8010-347.90-15 75.00 OLYMPIC STATIONERS INC COPY PAPER 001-8010-574.31-01 97.56 PACIFIC OFFICE EQUIPMENT INC PRINTING EQUIP & SUPPLIES 001-8010-574.31-20 215.39 . QWEST 4-23 ale 206T302306084B 001-8010-574.42-10 8.72 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-8010-574.42-10 3.95 K-14 Page 6 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report . From: 4/26/2008 To: 5/9/2008 Vendor Description Account Number Invoice Amount Parks & Recreation Parks Administration Division Total: $1,208.73 DIGITAL IMAGING SOLUTIONS INC APRIL COPY COSTS 001-8012 -555.45-31 57.21 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-8012-555.45-31 47.27 QWEST 4-23 ale 206T302306084B 001-8012-555.42-10 2.91 3-14 ale 3604577004947B 001-8012-555.42-10 38.20 4-20 ale 206T217227465B 001-8012-555.42-10 57.46 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-8012-555.42-10 1.54 Parks & Recreation Senior Center Division Total: $204.59 AMERICAN RED CROSS-PA FIRST AID & SAFETY EQUIP. 001-8020-576.43-10 176.00 FIRST AID & SAFETY EQUIP. 001-8020-576.43-10 -176.00 FIRST AID & SAFETY EQUIP. 001-8020-576.43-10 176.00 AMSAN OLYMPIC SUPPLY JANITORIAL SUPPLIES 001-8020-576.31-06 26.02 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-8020-576.45-31 47.27 HYDRO-FIT INC DECK MAT FOR WATER AEROBI 001-8020-576.31-01 138.76 KIEFER & ASSOCIATES, ADOLPH SPORTING & ATHLETIC EQUIP 001-8020-576.34-01 539.55 Staywell LGT BOOKS AND DVD 001-8020-576.34-01 647.85 PORT ANGELES CITY TREASURER Class Refund-Lafferty 001-8020-347.30-13 10.00 Class Refund-Lafferty 001-8020-347.30-13 30.00 . Supplies-Lafferty 001-8020-576.31-01 13.27 QWEST 4-23 ale 206T302306084B 001-8020-576.42-10 2.91 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-8020-576.31-06 9.58 JANITORIAL SUPPLIES 001-8020-576.31-06 43.08 WA RECREATION & PARK ASSNIWRPA STAFF TRAINING 001-8020-576.43-10 465.00 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-8020-576.42-10 0.42 Parks & Recreation William Shore Pool Division Total: $2,149.71 DEX MEDIA WEST COMMUNICATIONSIMEDIA SERV 001-8050-536.44-1 0 70.15 QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 75.00 CEMETERY MARKERS 001-8050-536.34-01 75.00 CEMETERY MARKERS 001-8050-536.34-01 130.00 CEMETERY MARKERS 001-8050-536.34-01 75.00 QWEST 4-23 ale 206T302306084B 001-8050-536.42-10 2.91 SUNSET DO-IT BEST HARDWARE SUPPLIES 001-8050-536.31-01 24.42 WASHINGTON (DIS), STATE OF Sean Chgs-April 001-8050-536.42-10 5.03 Parks & Recreation Ocean View Cemetery Division Total: $457.51 ANCHOR MARINE REPAIR BOATS,MOTORS,& MARINE SUP 001-8080-576.31-01 70.95 BOA TS,MOTORS,& MARINE SUP 001-8080-576.31-01 20.47 ANGELES LOCK SHOP AUTO & TRUCK ACCESSORIES 001-8080-576.31-20 36.21 ANGELES MILLWORK & LUMBER CO FASTENERS, FASTENING DEVS 001-8080-576.31-20 10.23 BAILEY SIGNS & GRAPHICS SIGNS, SIGN MATERIAL 001-8080-576.31-20 86.72 CLlNICARE OF PORT ANGELES INC DOT PHYSICAL -J BREITBACH 001-8080-576.49-90 85.00 . DOT PHYSICAL - D ANDERSON 001-8080-576.49-90 85.00 KNIGHT FIRE PROTECTION INC FIRE PROTECTION EQUIPISUP 001-8080-576.48-10 260.16 K-15 Page 7 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report From: 4/26/2008 To: 5/9/2008 . Vendor Description Account Number Invoice Amount LINCOLN INDUSTRIAL CORP FASTENERS, FASTENING DEVS 001-8080-576;31-20 25.02 PARKER PAINT MFG CO INC PAINTS,COA TINGS,WALLPAPER 001-8080-576.31-20 31.60 QWEST 4-23 ale 206T302306084B 001-8080-576.42-10 11.63 RADIOSHACK SUPPLIES 001-8080-576.31-01 16.25 SEARS COMMERCIAL ONE Tool box 001-8080-576.35-01 59.07 SUNSET DO-IT BEST HARDWARE SUPPLIES 001-8080-576.31-20 30.77 MET ALS,BARS,PLA TES,RODS 001-8080-576.31-20 11.38 HAND TOOLS ,POW&NON POWER001-8080-576.35-01 76.27 SWAIN'S GENERAL STORE INC CLEANING COMPOSITION/SOLV 001-8080-576.31-20 30.56 VERIZON WIRELESS 4-28 ale 271138138-00004 001-8080-576.42-10 58.82 4-22 ale 571136182-00003 001-8080-576.42-10 78.76 WASHINGTON (DIS), STATE OF Scan Chgs-April 001-8080-576.42-10 3.00 WASHINGTON (OASI), STATE OF 1st Qtr 08 Unemployment 001-8080-576.20-60 5,714.85 Parks & Recreation Park Facilities Division Total: $6,802.72 Parks & Recreation Department Total: $10,823.26 MATHEWS GLASS CO INC EXTERNAL LABOR SERVICES 001-8112-555.48-10 2,455.52 Facilities Maintanance Senior Center Facilities Division Total: $2,455.52 QWEST 4-23 ale 206T302306084B 001-8130-518.42-10 2.91 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 38.18 . HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 45.15 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 001-8130-518.31-01 45.53 Facilities Maintanance Custodial/Janitorial Svcs Division Total: $131.77 ANGELES COMMUNICATIONS INC COMMUNICA TIONS/MEDIA SERV 001-8131-518.48-10 186.22 ANGELES LOCK SHOP FARE COLLECTION EQUIP&SUP 001-8131-518.31-20 20.81 ANGELES PLUMBING INC BUILDING MAINT&REPAIR SER 001-8131-518.48-10 189.71 MRS CLEAN BUILDING MAINT&REPAIR SER 001-8131-518.48-10 900.00 QWEST 4-16 ale 206T355724768B 001-8131-518.42-10 57.46 4-23 ale 206T302306084B 001-8131-518.42-10 2.91 SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 104.93 THURMAN SUPPLY ENGINGEERING SERVICES 001-8131-518.31-20 8.34 ENGINGEERING SERVICES 001-8131-518.31-20 31.59 ENGINGEERING SERVICES 001-8131-518.31-20 1.51 WASHINGTON (DIS), STATE OF Scan Chgs-April 001-8131-518.42-10 0.51 Facilities Maintanance Central Svcs Facilities Division Total: $1,503.99 Facilities Maintanance Department Total: $4,091.28 General Fund Fund Total: $89,933.78 BREWER, DAVID Contract Services 101-1430-557.49-90 100.00 PORT ANGELES CHAMBER OF COMM 2008 MEDIA PLAN 101-1430-557.50-83 16,288.26 VISITOR CENTER 101-1430-557.50-83 1,418.92 STOKES, ROBERT B 20% OF AVENUE OF THE PEOP 101-1430-594.65-10 8,000.00 . Convention Center Convention Center Division Total: $25,807.18 Convention Center Department Total: $25,807.18 K-16 Page 8 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report . From: 4/26/2008 To: 5/9/2008 Vendor Description Account Number Invoice Amount Lodging Excise Tax Fund Fund Total: $25,807.18 DIRECT SAFETY CO HARDWARE,AND ALLIED ITEMS 102-0000-237.00-00 -139.00 HARDWARE,AND ALLIED ITEMS 102-0000-237.00-00 -86.86 Division Total: -$225.86 Department Total: -$225.86 ADVANCED TRAVEL Chip Seal Trng-Wheatley 102-7230-542.43-10 59.00 ANGELES MILLWORK & LUMBER CO SUPPLIES 102-7230-542.31-20 8.75 CLlNICARE OF PORT ANGELES INC DOT PHYSICAL - FLORES 102-7230-542.49-90 85.00 DOT PHYSICAL - MCCALEB 102-7230-542.49-90 75.00 DIRECT SAFETY CO HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 1,793.71 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 1,120.83 LAKESIDE INDUSTRIES INC SALE SURPLUS/OBSOLETE 102-7230-542.31-20 75.34 SALE SURPLUS/OBSOLETE 102-7230-542.31-20 486.67 PUD #1 OF CLALLAM COUNTY Lauridsen & L St 102-7230-542.4 7 -10 14.08 QWEST 4-23 a/e 206T302306084B 102-7230-542.42-10 11.63 SUNSET DO-IT BEST HARDWARE SALE SURPLUS/OBSOLETE 102-7230-542.31-20 35.79 SWAIN'S GENERAL STORE INC AGRICULTURAL EQUIP&IMPLEM 102-7230-542.35-01 11.07 THURMAN SUPPLY ENGINGEERING SERVICES 102-7230-542.31-20 8.37 . ENGINGEERING SERVICES 102-7230-542.31-20 31.60 ENGINGEERING SERVICES 102-7230-542.31-20 1.52 VERIZON WIRELESS 4-28 a/e 271138138-00004 102-7230-542.42-10 58.25 4-22 a/e 571136182-00003 102-7230-542.42-10 64.34 WASHINGTON (DIS), STATE OF Sean Chgs-April 102-7230-542.42-10 8.30 WASHINGTON (DOT), STATE OF CLEANING COMPOSITION/SOLV 102-7230-542.48-10 118.60 ROAD/HIGHWAY EQUIPMENT 102-7230-542.48-10 510.35 WASHINGTON (OASI), STATE OF 1 st Qtr 08 Unemployment 102-7230-542.20-60 510.78 ZEP MANUFACTURING COMPANY NURSERY STOCK & SUPPLIES 102-7230-542.31-20 272.49 Public Works-Street Street Division Total: $5,361.47 Public Works-Street Department Total: $5,361.47 Street Fund Fund Total: $5,135.61 ADVANCED TRAVEL WS Teeh/PS Ptshp Symp-MM 103-1511-558.43-10 91.50 AWC Conf-West 103-1511-558.43-10 111.02 LAW SEMINARS INTERNATIONAL REDEVELOPMENT OF CONTAMIN 103-1511-558.43-10 445.00 FOSTER PEPPER RA YONIER LEGAL SERVICES 103-1511-558.41-50 544.00 . Foster Pepper RA YONIER LEGAL SERVICES 103-1511-558.41-50 6,957.50 Economic Development Economic Development Division Total: $8,149.02 QWEST 4-23 a/e 206T302306084B 103-1512-558.42-10 2.91 WASHINGTON (DIS), STATE OF Sean Chgs-April 103-1512-558.42-10 6.84 Economic Development Archaeologist Division Total: $9.75 . Economic Development Department Total: $8,158.77 Economic Development Fund Total: $8,158.77 ADVANCED TRAVEL New World Systm Conf-SR 107 -5160-528.43-10 288.75 K-17 Page 9 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report From: 4/26/2008 To: 5/9/2008 . Vendor Description Account Number Invoice Amount ADVANCED TRAVEL Leadership Trng-Rowley 107 -5160-528.43-10 480.70 State E911 AlC Mtg-SR 107 -5160-528.43-10 124.20 AHRENS, KENNETH E Contract Services 107 -5160-528.45-30 700.00 APCO INTERNATIONAL SUMMER CONF SR,TVS,KH 107 -5160-528.43-10 690.00 CAPACITY PROVISIONING INC COMPUTER HARDWARE&PERIPHI1 07 -5160-528.42-10 233.20 GLOBALSTAR USA 4~16 ale 1.50018859 107 -5160-528.42-10 36.44 Eaton Electrical ONSITE PLAN PERRUPS PENCO 107 -5160-528.48-10 3,712.17 NEXTEL COMMUNICATIONS 4-26 ale 312753523 107 -5160-528.42-10 33.11 OLYMPIC STATIONERS INC COPY PAPER 107 -5160-528.31-01 97.56 COPY PAPER 107 -5160-528.31-01 97.56 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107 -5160-528.31-01 22.09 OFFICE SUPPLIES, GENERAL 107 -5160-528.31-01 34.70 OFFICE SUPPLIES, GENERAL 107 -5160-528.31-01 147.09 OFFICE SUPPLIES, GENERAL 107 -5160-528.31-01 17.06 QWEST 4-23 ale 206T302306084B 107 -5160-528.42-10 63.95 4-23 ale 206T 411918873B 107 -5160-528.42-10 57.46 RICHMOND 2-WAY RADIO RADIO & TELECOMMUNICATION 107 -5160-528.48-10 327.09 VERIZON WIRELESS 4-15 ale 864212186-00002 107 -5160-528.42-10 112.30 WASHINGTON (DIS), STATE OF Scan Chgs-April 107 -5160-528.42-10 40.81 . WASHINGTON (OASI), STATE OF 1st Qtr 08 Unemployment 1 07 -5160-528.20-60 2,363.92 Pen com Pencom Division Total: $9,680.16 Pen com Department Total: $9,680.16 Pencom Fund Fund Total: $9,680.16 CAPTAIN T'S CLOTHING & APPAREL 174-8221-574.31-01 143.35 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8221-574.45-31 47.27 QWEST 4-23 ale 206T302306084B 174-8221-574.42-10 2.91 RAMSEY, SCOTT UMPIRE PAYMENT 174-8221-574.41-50 321.00 ROONEY, RANDY L UMPIRE PAYMENT 174-8221-574.41-50 387.00 STEWART, PETER ALLAN UMPIRE PAYMENT 174-8221-574.41-50 110.00 SWAIN'S GENERAL STORE INC SPORTING & ATHLETIC EQUIP 174-8221-574.31-01 216.97 THAYER, JEFFREY UMPIRE PAYMENT 174-8221-574.41-50 189.00 WA AMATEUR SOFTBALL ASSN WASA REGISTRATION 174-8221-574.49-01 2,087.00 WASHINGTON (DIS), STATE OF Scan Chgs-April 174-8221-574.42-10 3.55 WHITTEN, BILL P UMPIRE PAYMENT 174-8221-574.41-50 145.00 Recreation Activities Sports Programs Division Total: $3,653.05 ANDERSEN, BRIAN L REFEREE PAYMENT 174-8222-574.41-50 242.00 BAKER, LARRY REFEREE PAYMENT 174-8222-574.41-50 220.00 CORNELL, CHRISTOPHER S REFEREE PAYMENT 174-8222-574.41-50 286.00 DOBYNS, THERESA SCOREKEEPER PAYMENT 174-8222-574.41-50 10.00 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8222-574.45-31 47.27 . KNOWLES, ALISON SCOREKEEPER PAYMENT 174-8222-574.41-50 120.00 QWEST 4-23 ale 206T302306084B 174-8222-574.42-10 2.91 K-18 Page 10 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report . From: 4/26/2008 To: 5/9/2008 Vendor Description Account Number Invoice Amount RAMSEY, SCOTT REFEREE PAYMENT 174-8222-574.41-50 154.00 ROBINSON, JASON SCOREKEEPER PAYMENT 174-8222-574.41-50 150.00 ROONEY, RANDY L REFEREE PAYMENT 174-8222-574.41-50 66.00 THAYER, JEFFREY REFEREE PAYMENT 174-8222-574.41-50 220.00 TWETER, JARED SCOREKEEPER PAYMENT 174-8222-574.41-50 50.00 ULlN, BRADLEY V REFEREE PAYMENT 174-8222-574.41-50 220.00 WASHINGTON (DIS), STATE OF Scan Chgs-April 174-8222-574.42-10 8.91 Recreation Activities Special Events Division Total: $1,797.09 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8224-574.45-31 47.27 PORT ANGELES CITY TREASURER Movie Day Exp-Rengiil 174-8224-574.31-01 4.96 QWEST 4-23 ale 2061302306084B 174-8224-574.42-10 2.91 WASHINGTON (DIS), STATE OF Scan Chgs-April 174-8224-574.42-10 2.53 Recreation Activities Youth/Family Programs Division Total: $57.67 Recreation Activities Department Total: $5,507.81 Recreational Activities Fund Total: $5,507.81 PENINSULA BOTTLING CO INC COOLER, DRINKING WATER 178-5351-521.35-01 10.00 Firearms Range Firearms Range Division Total: $10.00 Firearms Range Department Total: $10.00 . Firearms Range Fund Total: $10.00 BILL'S PLUMBING & HEATING INC SANIKAN RAYONIER Mill PAR 186-0000-239.91-00 80.00 Division Total: $80.00 Department Total: $80.00 Waterfront Trail Fund Total: $80.00 BANK OF NEW YORK-DEBT SVC WIRE Debt Service Pmt-EFT 211-2419-592.81-10 30,056.25 Debt Service 2001 GO Bond-Refunding Division Total: $30,056.25 Debt Service Department Total: $30,056.25 2001 GO Refunding Bonds Fund Total: $30,056.25 BANK OF NEW YORK-DEBT SVC WIRE Debt Service Pmt-EFT 212-2489-592.81-10 36,100.00 Debt Service 2005 GO Bond Refunding Division Total: $36,100.00 Debt Service Department Total: $36,100.00 2005 GO Refunding Bonds Fund Total: $36,100.00 WESTECH COMPANY lAUREL ST SOil TESTING 310-7965-595.65-10 1,869.04 Capital Projects-Pub Wks ST-Multi-Modal Transp Ctr Division Total: $1,869.04 Capital Projects-Pub Wks Department Total: $1,869.04 BERGER/ABAM ENGINEERS INC EDIZ HOOK BOAT LAUNCH Pll 310-8985-594.41-50 427.67 Capital Proj-Parks & Rec Misc Parks Projects Division Total: $427.67 Capital Proj-Parks & Rec Department Total: $427.67 Capital Improvement Fund Total: $2,296.71 . AIRPORT GARDEN CENTER SENIOR CENTER LANDSCAPING 319-8955-594.65-10 178.81 LINDBERG & SMITH ARCHITECTS INC SENIOR CENTER REMODEL 319-8955-594.41-50 474.38 MCCOMB GARDENS NURSERY SENIOR CENTER LANDSCAPING 319-8955-594.65-10 580.48 K-19 Page 11 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report From: 4/26/2008 To: 5/9/2008 . Vendor Description Account Number Invoice Amount OL YSIGNS OCCUPANCY SIGN-SENIOR CEN 319-8955-594.65-10 32.52 Capital Proj-Parks & Rec Sr Center Construction Division Total: $1,266.19 Capital proj-Parks & Rec Department Total: $1,266.19 Senior Center Constr Fund Total: $1,266.19 CED/CONSOLlDATED ELEC DIST INC ELECTRICAL CABLES & WIRES 401-0000-141 .40-00 409.75 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141 .40-00 503.15 HUGHES UTILITIES L TO ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 827.96 ANDERSON,DEREKJ UB CR REFUND-FINALS 401-0000-122.10-99 15.33 ANSOTEGUI, LINDSEY K UB CR REFUND-FINALS 401-0000-122.10-99 94.94 BO, SHAUNA K UB CR REFUND-FINALS 401-0000-122.10-99 39.85 CALL, DAVID S UB CR REFUND-FINALS 401-0000-122.10-99 105.87 CARPENTERS LOCAL 1303 UB CR REFUND-FINALS 401-0000-122.10-99 3.50 UB CR REFUND-FINALS 401-0000-122.10-99 3.50 CAULKINS, ROBERT P UB CR REFUND-FINALS 401-0000-122. 1 0-99 96.91 DONISI, NICOLE M UB CR REFUND-FINALS 401-0000-122.10-99 152.84 DYCHE, MICHELLE L UB CR REFUND-FINALS 401-0000-122.10-99 64.75 EDLIN, PAMELA UB CR REFUND-FINALS 401-0000-122. 1 0-99 112.27 GARDNER, LORETTA M UB CR REFUND-FINALS 401-0000-122.10-99 92.92 LATSON, MIKE R UB CR REFUND-FINALS 401-0000-122.10-99 34.06 . LETOURNEAU, JAMES L UB CR REFUND-FINALS 401-0000-122.10-99 66.80 MARTIN, DAVID L DEPOSIT REFUND 401-0000-122.10-99 250.00 MINKS, SHAUN M UB CR REFUND-FINALS 401-0000-122.10-99 96.04 RAINWATER, MATTHEW S UB CR REFUND-FINALS 401-0000-122.10-99 59.82 RICHMOND, ROBERT L DEPOSIT REFUND 401-0000-122.10-99 250.00 SAUERS, DENNIS US CR REFUND-FINALS 401-0000-122. 1 0-99 58.20 STOSSEL, ANDY UB CR REFUND-FINALS 401-0000-122.10-99 70.94 SUND, MELVIN D UB CR REFUND-FINALS 401-0000-122.10-99 15.83 URNES, KARA K UB CR REFUND-FINALS 401-0000-122. 1 0-99 122.59 WALDRON, NANCY L UB CR REFUND-FINALS 401-0000-122.10-99 70.41 WELLER, TERRY E UB CR REFUND-FINALS 401-0000-122.10-99 22.76 WOODSIDE, WILLIAM UB CR REFUND-FINALS 401-0000-122.10-99 96.03 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-0000- 23 7.00-00 -54.67 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-0000-141 .40-00 372.93 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141 .40-00 8,969.36 Division Total: $13,024.64 Department Total: $13,024.64 OLYMPIC PRINTERS INC BUSINESS CARDS - LARSON 401-7111-533.31-01 58.54 WASHINGTON (DIS), STATE OF Scan Chgs-April 401-7111-533.42-10 5.15 Public Works-Electric Engineering-Electric Division Total: $63.69 FEDERAL EXPRESS CORP Shipping Chgs-PE 4-25 401-7120-533.42-10 14.30 . PORT ANGELES CITY TREASURER Bridge Toll-Dunbar 401-7120-533.43-10 3.00 WASHINGTON (DIS), STATE OF Scan Chgs-April 401-7120-533.42-10 13.92 K-20 Page 12 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report. . From: 4/26/2008 To: 5/9/2008 Vendor Description Account Number Invoice Amount Public Works-Electric Power Systems Division Total: $31.22 ADVANCED TRAVEL WPower Conf-Eisele 401-7180-533.43-1 0 780.73 AMSAN OLYMPIC SUPPLY PAPER & PLASTIC-DISPOSABL 401-7180-533.31-01 283.15 BROOM,BRUSH,MOP MFG MACH 401-7180-533.31-01 70.70 DIGITAL IMAGING SOLUTIONS INC APRIL COPY COSTS 401-7180-533.45-31 0.76 APRIL COPY COSTS 401-7180-533.45-31 28.10 ESCI CONSULTING SERVICES 401-7180-533.41-50 1,672.00 HUGHES UTILITIES L TD HAND TOOLS ,POW&NON POWER401-7180-533.35-01 226.77 JEDI ELECTRIC 401-7180-322.10-28 75.00 SOUND TELECOM Answering Service 401-7180-533.42-10 58.00 NORTH COAST ELECTRIC COMPANY ELECTRICAL CABLES & WIRES 401-7180-533.34-02 512.70 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 186.79 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 77 .45 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 27.10 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 311.65 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRYIDRY CLEANING SERV 401-7180-533.49-90 62.70 OLYMPIC PRINTERS INC BUS CARDS-WILLlAMS&EISELE 401-7180-533.31-01 117.08 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 705.51 . PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 401 ~7180-533.31-01 24.92 PARSINEN LANDSCAPE MAINT INC April Landscape Maint 401-7180-533.48-10 2,098.63 PORT ANGELES CITY TREASURER Filing Fee-Rinehart 401-7180-533.49-90 42.00 PORT ANGELES POWER EQUIPMENT HAND TOOLS ,POW&NON POWER401-7180-533.35-01 43.36 PORT OF PORT ANGELES Contract Services 401-7180-533.45-30 4,100.00 PUD #1 OF CLALLAM COUNTY Glass Rd 401-7180-533.47 -10 112.90 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 401-7180-533.31-01 118.72 FIRST AID & SAFETY EQUIP. 401-7180-533.31-01 133.78 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 70.44 QWEST 4-23 alc 206T302306084B 401-7180-533.42-10 26.16 STUSSER ELECTRIC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 68.06 SUNSET DO-IT BEST HARDWARE FASTENERS, FASTENING DEVS 401-7180-533.34-02 4.25 PAINTS,COA TINGS,WALLPAPER 401-7180-533.34-02 94.70 FASTENERS, FASTENING DEVS 401-7180-533.34-02 2.34 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 24.05 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 39.78 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 14.23 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 4.07 SWAIN'S GENERAL STORE INC TAPE(NOT DP,SOUND,VIDEO) 401-7180-533.34-02 4.20 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 25.34 VERIZON WIRELESS 4-28 alc 271138138-00003 401-7180-533.42-10 59.64 . WAGNER-SMITH EQUIPMENT CO JANITORIAL SUPPLIES 401-7180-533.31-01 339.88 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 95.34 WASHINGTON (DIS), STATE OF Scan Chgs-April 401-7180-533.42-10 18.23 K-21 Page 13 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report From: 4/26/2008 To: 5/9/2008 . Vendor Description Account Number Invoice Amount WASHINGTON FIRE & SAFETY EQUIP FIRE PROTECTION EQUIP/SUP 401-7180-533.49-90 23.85 WESCO DISTRIBUTION INC ROAD/HWY EQUIP EARTH,GRD 401-7180-533.34-02 266.56 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 887.29 Public Works-Electric Electric Operations Division Total: $13,938.91 Public Works-Electric Department Total: $14,033.82 Electric Utility Fund Fund Total: $27,058.46 ANGELES COMMUNICATIONS INC COMMUNICATIONS/MEDIA SERV 402-7380-534.48-10 93.11 BANK OF NEW YORK-DEBT SVC WIRE Debt Service Pmt-EFT 402-7380-592.81-10 56,282.51 Debt Service Pmt-EFT 402-7380-592.81-10 37,297.75 FEDERAL EXPRESS CORP Shipping Chgs-PE 4-25 402-7380-534.42-10 17.99 OLYMPIC LAUNDRY & DRY CLEANERS Laundry Chgs 402-7380-534.31-01 -7.59 PUD #1 OF CLALLAM COUNTY Crown Z Water Rd 402-7380-534.4 7 -10 19.10 QWEST 4-23 a/c 206T302306084B 402-7380-534.42-10 14.53 4-23 a/c 206T 411255315B 402-7380-534.42-10 64.28 SHOTWELL CORP, JONATHAN SEED ,SOD ,SOIL&INOCULANT 402-7380-534.48-10 2.44 THURMAN SUPPLY ENGINGEERING SERVICES 402-7380-534.31-20 8.37 ENGINGEERING SERVICES 402-7380-534.31-20 31.60 ENGINGEERING SERVICES 402-7380-534.31-20 1.52 WASHINGTON (DIS), STATE OF COMPUTER ACCESSORIES&SUPF402-7380-534.31-01 168.62 . Scan Chgs-April 402-7380-534.42-10 13.27 WASHINGTON (OASI), STATE OF 1 st Qtr 08 Unemployment 402-7380-534.20-60 279.06 WHITNEY EQUIPMENT CO INC PUMPS & ACCESSORIES 402-7380-534.31-20 1,239.68 Public Works-Water Water Division Total: $95,526.24 Public Works-Water Department Total: $95,526.24 Water Fund Fund Total: $95,526.24 ADVANCED TRAVEL WW Water Law-Puntenney 403-7480-535.43-10 328.20 ANGELES COMMUNICATIONS INC TESTING FAX LINE 403-7480-535.41-80 81.30 VISUAL EDUCATION EQUIPMNT 403-7480-535.42-10 93.85 COMMUNICATIONS/MEDIA SERV 403-7480-535.48-10 93.12 ANGELES MILLWORK & LUMBER CO BLANKET PURCHASE ORDER 403-7480-535.35-01 15.60 ASSN BOARDS OF CERTIFICATION EMBOSSING/ENGRAVING 403-7480-535.49-01 95.00 AVOCET ENVIRONMENTAL TESTING CLINICAL LAB REAGENTS TES 403-7480-535.41-50 47.00 BANK OF NEW YORK-DEBT SVC WIRE Debt Service Pmt-EFT 403-7480-592.81-10 27,721.24 Debt Service Pmt-EFT 403-7480-592.81-10 149,191.00 CED/CONSOLlDATED ELEC DIST INC BLANKET PURCHASE ORDER 403-7480-535.31-01 .60.14 BLANKET PURCHASE ORDER 403-7480-535.31-20 242.11 BLANKET PURCHASE ORDER 403-7480-535.35-01 44.25 CHEMSEARCH WATER&SEWER TREATING CHEtv403-7480-535.31-20 844.14 DIGITAL IMAGING SOLUTIONS INC APRIL COPY COSTS 403-7480-535.31-01 29.73 FEDERAL EXPRESS CORP Shipping Chgs-PE 4-25 403-7480-535.42-10 44.85 . METROCALL COMMUNICATIONS/MEDIA SERV 403-7480-535.42-10 24.76 OLYMPIC STATIONERS INC BLANKET PURCHASE ORDER 403-7480-535.31-01 10.72 K-22 Page 14 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report . From: 4/26/2008 To: 5/9/2008 Vendor Description Account Number Invoice Amount OPS SYSTEMS INC COMPUTERS,DP & WORD PROC. 403-7480-535.31-60 1,380.00 PARSINEN LANDSCAPE MAINT INC April Landscape Maint 403-7480-535.41-50 767.40 PORT ANGELES CITY TREASURER Laundry Soap-Owens 403-7480-535.31-01 11.99 Postage-Young 403-7480-535.42-10 12.49 Postage-Young 403-7480-535.42-10 16.05 Safety Lunch-Young 403-7480-535.43-10 45.39 CDL Reimb-Waldron 403-7480-535.49-90 30.00 Cushman Lie Reimb-Waldron 403-7480-535.49-90 25.00 PUGET SAFETY EQUIPMENT INC BLANKET PURCHASE ORDER 403-7480-535.31-01 70.42 QWEST 4-23 a/c 206T302306084B 403-7480-535.42-10 23.25 SEARS COMMI;RCIAL ONE Refund Tool Adj 403-7480-535.31-01 41.14 SWAIN'S GENERAL STORE INC BLANKET PURCHASE ORDER 403-7480-535.31-01 16.52 THURMAN SUPPLY ENGINGEERING SERVICES 403-7480-535.31-20 8.37 ENGINGEERING SERVICES 403-7480-535.31-20 31.60 ENGINGEERING SERVICES 403-7480-535.31-20 1.52 UNIVAR USA INC BLANKET PURCHASE ORDER 403-7480-535.31-05 2,027.38 VERIZON WIRELESS 4-22 a/c 571136182-00004 403-7480-535.42-10 25.41 WASHINGTON (DIS), STATE OF COMPUTER ACCESSORIES&SUPF403-7480-535.31-01 168.60 . Scan Chgs-April 403-7480-535.42-10 8.98 WASHINGTON (OASI), STATE OF 1 st Qtr 08 Unemployment 403-7480-535.20-60 3,872.93 WWCPA SECRETARY-TREASURER EDUCATIONAL SERVICES 403-7480-535.43-10 270.00 Public Works-WW/Stormwtr Wastewater Division Total: $187,821.45 Public Works-WW/Stormwtr Department Total: $187,821.45 Wastewater Fund Fund Total: $187,821.45 ANGELES COMMUNICATIONS INC COMMUNICATIONS/MEDIA SERV 404-7580-537.48-10 93.11 OLYMPIC STATIONERS INC PAPER (OFFICE, PRINT SHOP) 404-7580-537.31-01 25.12 PARKER PAINT MFG CO INC PAINTS,COA TINGS,WALLPAPER 404-7580-537.31-01 36.04 QWEST 4-23 a/c 206T3023060848 404-7580-537.42-10 5.81 THURMAN SUPPLY ENGINGEERING SERVICES 404-7580-537.31-20 8.37 ENGINGEERING SERVICES 404-7580-537.31-20 31.60 ENGINGEERING SERVICES 404-7580-537.31-20 1.52 SALE SURPLUS/OBSOLETE 404-7580-537.31-20 13.82 WASHINGTON (DIS), STATE OF Scan Chgs-April 404-7580-537.42-10 10.41 WASTE CONNECTIONS, INC ENVIRONMENT AL&ECOLOGICAL 404-7580-537.41-51 42,819.68 Public Works-Solid Waste Solid Waste-Collections Division Total: $43,045.48 Public Works-Solid Waste Department Total: $43,045.48 Solid Waste-Collections Fund Total: $43,045.48 ACME SEPTIC PUMPING EQUIP MAINT & REPAIR SERV 405-7538-537.48-10 220.00 ADVANCED TRAVEL SWANA Symp-McCabe 405-7538-537.43-10 191.87 . BAILEY SIGNS & GRAPHICS SIGNS, SIGN MATERIAL 405-7538-537.44-10 596.20 CAMPFIRE USA REAL PROPERTY,RENT/LEASE 405-7538-537.44-10 50.00 CLALLAM CNTY ROAD DEPT BLDG CONSTRUC. SERVICES- 405-7538-537.49-90 1,938.08 K-23 Page 15 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report From: 4/26/2008 To: 5/9/2008 . Vendor Description Account Number Invoice Amount HARTNAGEL BUILDING SUPPLY INC SUPPLIES 405-7538-537.31-20 36.53 SUPPLIES 405-7538-537.31-20 22.90 OLYMPIC PRINTERS INC BUSINESS CARDS - FREILICH 405-7538-537.31-01 58.54 PAINT STORE, THE FLOOR COVERING, INSTALLED 405-7538-537.31-01 340.79 PEN PRINT INC COMMUNICA TIONSIMEDIA SERV 405-7538-537.44-10 24.39 PRINTING,SILK SCR,TYPSET 405-7538-537.44-10 357.72 PORT ANGELES CITY TREASURER Water-Coventon 405-7538-537.31-01 11.97 Benefit Dump Day Exp-JP 405-7538-537.31-01 50.00 Qtrly Mtg-MeCabe 405-7538-537.49-01 20.99 QWEST 4-23 ale 206T302306084B 405-7538-537.42-10 11.63 WA STATE RECYCLING ASSOCIATION COMMUNICATIONSIMEDIA SERV 405-7538-537.44-10 125.00 WASHINGTON (DIS), STATE OF Sean Chgs-April 405-7538-537.42-10 8.82 WASTE CONNECTIONS, INC BLDG CONSTRUC. SERVICES- 405-7538-537.41-51 261,214.96 ENVIRONMENT AL&ECOLOGICAL 405-7538-537.41-51 1,206.09 BLDG CONSTRUC. SERVICES- 405-7538-537.45-30 5,367.28 BLDG CONSTRUC. SERVICES- 405-7538-591.71-10 20,643.37 BLDG CONSTRUC. SERVICES- 405-7538-592.81-10 42,135.35 WSU-SPS EDUCATIONAL SERVICES 405-7538-537.44-10 1,989.79 Public Works-Solid Waste SW - Transfer Station Division Total: $336,622.27 . Public Works-Solid Waste Department Total: $336,622.27 Solid Waste-LF/Trf Stn Fund Total: $336,622.27 QWEST 4-23 ale 206T302306084B 406-7412-594.42-10 2.91 WASHINGTON (DIS), STATE OF Sean Chgs-April 406-7412-594.42-10 0.93 Public Works-WW/Stormwtr Storm water Division Total: $3.84 Public Works-WW/Stormwtr Department Total: $3.84 Stormwater Fund Fund Total: $3.84 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 409-6025-526.20-80 107.81 CLOTHING & APPAREL 409-6025-526.20-80 108.85 CLALLAM CNTY EMS Medie I Advisory 409-6025-526.41-50 600.00 JIM'S PHARMACY INC GLUCOSE 409-6025-526.31-13 20.62 Daniel Montana EMS CONFERENCE REGISTRATI 409-6025-526.43-10 180.00 Jeremy Church FIRST AID CLASS 4/23/08 409-6025-526.31-08 200.00 Beta Biomed REPAIR 409-6025-526.31-01 80.00 MOROZ, JAMES EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 PACIFIC OFFICE FURNITURE LOCKS 409-6025-526.31-01 67.21 PORT ANGELES FIRE DEPARTMENT GLUCOSE 409-6025-526.31-13 19.00 ASPIRIN 409-6025-526.31-13 4.31 QWEST 4-23 ale 206T302306084B 409-6025-526.42-10 34.88 SWAIN'S GENERAL STORE INC MASS TRANS,ACCES& PARTS 409-6025-526.31-13 24.12 . BUTCHER SHOP & MEAT EQUIP 409-6025-526.31-13 5.60 SYSTEMS DESIGN NW INC FINANCIAL SERVICES 409-6025-526.41-50 2,654.90 K-24 Page 16 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report . From: 4/26/2008 To: 5/9/2008 Vendor Description Account Number Invoice Amount Fire Department Medic I Division Total: $4,507.30 Fire Department Department Total: $4,507.30 Medic I Utility Fund Total: $4,507.30 FLUID MARKET STRATEGIES CITY REBATE 421-7121-533.49-86 3,058.00 Adam Penic CITY REBATE 421-7121-533.49-86 50.00 Betty Olsen CITY REBATE 421-7121-533.49-86 50.00 James Johnstad CITY REBATE 421-7121-533.49-86 50.00 James W Duff CITY REBATE 421-7121-533.49-86 500.00 Lawrence M Cooter CITY REBATE 421-7121-533.49-86 50.00 Robert Eash CITY REBATE 421-7121-533.49-86 50.00 Robert Pastore CITY REBATE 421-7121-533.49-86 50.00 NIAGRA CONSERVATION CORP CITY REBATE 421-7121-533.49-86 2,477.75 CITY REBATE 421-7121-533.49-86 79.50 PORTLAND ENERGY CONSERVATION CITY REBATE 421-7121-533.49-86 2,709.20 Public Works-Electric Conservation Loans Division Total: $9,124.45 Public Works-Electric Department Total: $9,124.45 Conservation Fund Total: $9,124.45 . HOCH CONSTRUCTION INC Release Retainage 451-7188-594.65-10 9,121.65 Public Works-Electric Electric Projects Division Total: $9,121.65 Public Works-Electric Department Total: $9,121.65 Electric Utility CIP Fund Total: $9,121.65 IMCO GENERAL CONSTRUCTION CONSTRUCTION SERVICES,HEA 452-7388-594.65-10 352,310.61 Public Works-Water Water Projects Division Total: $352,310.61 Public Works-Water Department Total: $352,310.61 Water Utility CIP Fund Total: $352,310.61 FEDERAL EXPRESS CORP Shipping Chgs-PE 4-25 453-7488-594.42-10 6.35 FRONTIER BANK CONSTRUCTION SERVICES,HEA 453-7488-594.65-10 10,925.99 PRIMO CONSTRUCTION INC CONSTRUCTION SERVICES,HEA 453-7488-594.65-10 225,949.44 Public Works-WW/Stormwtr Wastewater Projects Division Total: $236,881.78 Public Works-WW/Stormwtr Department Total: $236,881.78 WasteWater Utility CIP Fund Total: $236,881.78 FEDERAL EXPRESS CORP Shipping Chgs-PE 4-25 454-7588-594.42-10 5.60 LASHER HOLZAPFEL SPERRY GLACIER SETTLEMENT 454-7588-594.41-50 1,797.08 GLACIER SETTLEMENT 454-7588-594.41-50 -1,797.08 Public Works-Solid Waste Solid Waste Coli Projects Division Total: $5.60 Public Works-Solid Waste Department Total: $5.60 Solid Waste Utility CIP Fund Total: $5.60 BAXTER AUTO PARTS #15 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 8.41 . AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 10.08 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 11.59 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 16.93 K-25 Page 17 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report From: 4/26/2008 To: 5/9/2008 . Vendor Description Account Number Invoice Amount MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAl NT. ITEMS 501-0000-237.00-00 -2.12 N C MACHINERY CO AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 688.61 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141 .40-00 14.44 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 18.75 AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 130.03 PETTIT OIL COMPANY Diesel 501-0000-141.20-00 841.99 Division Total: $1,738.71 Department Total: $1,738.71 ADVANCED TRAVEL Novell Zenworks Class-JM 501-7630-548.43-10 737.00 ALLDATA RENTAULEASE EQUIPMENT 501-7630-548.49-90 180.22 ANGELES COMMUNICATIONS INC COMMUNICATIONS/MEDIA SERV 501-7630-548.48-10 93.11 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 107.02 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 102.70 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 98.62 BAXTER AUTO PARTS #15 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 4.92 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 79.51 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 15.97 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 16.87 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 27.12 . AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -8.43 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 64.60 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 13.62 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 4.57 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 1.56 COPY CAT GRAPHICS EXTERNAL LABOR SERVICES 501-7630-548.48-1 0 13.01 FASTENAL INDUSTRIAL AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 9.62 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.46 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 11.12 AUTO & TRUCK MAINT.ITEMS 501-7630-548.34-02 62.48 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 214.52 HEARTLlNE AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 83.41 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 177.67 L & L TOOL SPECIALTIES AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 70.44 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-10 563.53 AUTO & TRUCK MAINT. ITEMS 501- 7630-548.48-1 0 737.68 LINCOLN INDUSTRIAL CORP AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 89.70 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 47.21 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 7.14 MATCO TOOLS AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 35.23 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 27.34 . MOBUIL T RV AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 43.66 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 477.86 K-26 Page 18 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report . From: 4/26/2008 To: 5/9/2008 Vendor Description Account Number Invoice Amount NAPA AUTO PARTS AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -259.10 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 52.23 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -30.72 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 1.44 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 17.13 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.07 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 4.53 OLYMPIC PRINTERS INC BUSINESS CARDS - MCBRIDE 501-7630-548.31-01 58.53 OWEN EQUIPMENT AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 340.79 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 1,921.82 PORT ANGELES CITY TREASURER Gas Pool Car-Matthews 501-7630-548.32-10 39.26 PORT ANGELES FORD LINCOLN AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 172.05 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 343.26 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 38.04 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.01 EXTERNAL LABOR SERVICES 501-7630-548.48-10 754.64 PORT ANGELES POWER EQUIPMENT AUTO MAJOR TRANSPORTATION 501-7630-594.64-10 1,715.12 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 408.51 . EXTERNAL LABOR SERVICES 501-7630-548.48-10 276.06 EXTERNAL LABOR SERVICES 501-7630-548.48-10 397.16 EXTERNAL LABOR SERVICES 501-7630-548.48-1 0 14.04 EXTERNAL LABOR SERVICES 501-7630-548.48-1 0 511.71 QWEST 4-23 ale 206T302306084B 501-7630-548.42-10 11.63 RADIOSHACK COMPUTER HARDWARE&PERIPHI501-7630-548.34-02 30.32 RICHMOND 2-WAY RADIO EXTERNAL LABOR SERVICES 501-7630-548.48-10 216.80 RUDDELL AUTO MALL AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 17.38 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 42.33 SAHLBERG EQUIPMENT CO INC. JF AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 143.52 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 110.86 SUNSET DO-IT BEST HARDWARE AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 25.45 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 23.30 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 156.76 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 7.35 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 2.08 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 11.30 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 84.36 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 168.71 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 168.71 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 81.86 . AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 55.66 AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 82.41 RENTAULEASE EQUIPMENT 501-7630-548.34-02 35.23 K-27 Page 19 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report From: 4/26/2008 To: 5/9/2008 . Vendor Description Account Number Invoice Amount SUNSET DO-IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 84.36 THURMAN SUPPLY ENGINGEERING SERVICES 501-7630-548.31-20 8.37 ENGINGEERING SERVICES 501-7630-548.31-20 31.56 ENGINGEERING SERVICES 501-7630-548.31-20 1.52 VALLEY FREIGHTLlNER INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 87.05 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -80.97 WASHINGTON (DIS), STATE OF Scan Chgs-April 501-7630-548.42-10 3.31 WESTERN SYSTEMS & FABRICATION AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 240.59 Public Works-Equip Svcs Equipment Services Division Total: $12,881.45 Public Works-Equip Svcs Department Total: $12,881.45 Equipment Services Fund Total: $14,620.16 ACCIS DUES 2008 MEMBERSHIP 502-2081-518.49-01 75.00 ANGELES COMMUNICATIONS INC FIBEROPTIC UPGRD REDUNDAN 502-2081-518.41-50 3,840.61 MOVE OPX LINES 502-2081-518.41-50 81.30 CALENCE LLC DATA PROC SERV &SOFTWARE 502-2081-518.41-50 4,011.00 DATAPROC SERV &SOFTWARE 502-2081-518.41-50 1,689.00 COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 3,689.29 IBM CORPORATION COMPUTER HARDWARE&PERIPHI502-2081-518.48-10 3,943.86 NETVERSANT-WASHINGTON, INC. DATA PROC SERV &SOFTWARE 502-2081-518.48-02 701.50 . QWEST 4-23 alc 206T302306084B 502-2081-518.42-10 20.35 WASHINGTON (DIS), STATE OF Scan Chgs-April 502-2081-518.42-10 7.17 Finance Department Information Technologies Division Total: $18,059.08 PENINSULA HEAT INC Release Retainage 502-2082-594.65-10 1,157.90 Finance Department IT Capital Projects Division Total: $1,157.90 Finance Department Department Total: $19,216.98 Information Technology Fund Total: $19,216.98 AWC EMPLOYEE BENEFITS TRUST REGENCE MED/DENNlSION 503-1631-517.46-30 197,040.96 L TD PREMIUM 503-1631-517.46-31 5,441.47 LIFE INS PREMIUM 503-1631-517.46-32 1,796.82 BALSER, FRED Medicare Reimb-April 503-1631-517.46-35 96.40 BISHOP, VIRGIL Medicare Reimb-April 503-1631-517.46-35 212.10 CAMPORINI, RICHARD Medicare Reimb-April 503-1631-517.46-35 96.40 CLELAND, MICHAEL A Medicare Reimb-April 503-1631-517.46-35 96.40 Disability Board-April 503-1631-517.46-35 14.00 GLENN, LARRY Medicare Reimb-April 503-1631-517.46-35 96.40 Disability Board-April 503-1631-517.46-35 49.76 GROOMS, MICHAEL Medicare Reimb-April 503-1631-517.46-35 96.40 Disability Board-April 503-1631-517.46-35 384.57 JOHNSON, DONALD G Medicare Reimb-April 503-1631-517.46-35 96.40 Disability Board-April 503-1631-517.46-35 135.16 . JOHNSON, HARRY Medicare Reimb-April 503-1631-517.46-35 96.40 Disability Board-April 503-1631-517.46-35 146.83 K-28 Page 20 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report . From: 4/26/2008 To: 5/9/2008 Vendor Description Account Number Invoice Amount JORISSEN, ROBERT R Medicare Reimb-April 503-1631-517.46-35 96.40 LIND, DARWIN PETER Medicare Reimb-April 503-1631-517.46-35 96.40 LINDLEY, JAMES K Medicare Reimb-April 503-1631-517.46-35 96.40 LOUCKS, JASPER Medicare Reimb-April 503-1631-517.46-35 192.80 Disability Board-April 503-1631-517.46-35 200.00 MIESEL JR, PHILIP C Medicare Reimb-April 503-1631-517.46-35 92.40 MEDICAL REIMBURSEMENT 503-1631-517.46-30 102.73 NW ADMIN TRANSFER ACCT SW/NONSW BENEFIT PREMIUMS 503-1631-517.46-33 52,557.41 RETIREES PREMIUMS 503-1631-517.46-34 11,244.75 THOMPSON, BRUCE Medicare Reimb-April 503-1631-517.46-35 84.40 WARD, DENNIS H Medicare Reimb-April 503-1631-517.46-35 96.40 Self Insurance Other Insurance Programs Division Total: $270,756.56 Bob Coons CAMERA & PRINTING DOCK 503-1661-517.49-09 173.27 PROGRESSIVE BUSINESS PUBLCTNS Renewal alc 242189301 503-1661-517.49-09 108.40 Self Insurance Worker's Compensation Division Total: $281.67 QWEST-CLAIMS INHOUSE CLAIM SETTLEMENT 503-1671-517.49-98 238.30 Self Insurance Comp Liability Division Total: $238.30 Self Insurance Department Total: $271,276.53 . Self-Insurance Fund Fund Total: $271,276.53 AWC EMPLOYEE BENEFITS TRUST FIRE RETIREE PREMIUMS 602-6221-517.46-35 4,372.20 BRAUN,GARY Medicare Reimb-April 602-6221-517.46-35 96.40 Disability Board-April 602-6221-517.46-35 189.23 CAMPBELL, MALCOLM D Medicare Reimb-April 602 -6221-517.46-35 96.40 Disability Board-April 602-6221-517.46-35 66.76 DOYLE, JERRY L Medicare Reimb-April 602 -6221-517.46-35 96.40 RYAN,ED Medicare Reimb-April 602 -6221-517.46-35 86.40 Fireman's Pension Fireman's Pension Division Total: $5,003.79 Fireman's Pension Department Total: $5,003.79 Firemen's Pension Fund Total: $5,003.79 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 652-8630-575.45-31 47.27 Barbara Slavik MILEAGE REIMBURSEMENT 652-8630-575.43-10 148.98 MARILYN L YSOHIR Art Return-Good Girls 652-8630-575.43-10 895.45 PORT ANGELES AUTO GLASS Glass 652-8630-575.31-01 21.56 QWEST 4-14 alc 3604573532775B 652-8630-575.42-10 41.63 4-23 alc 206T302306084B 652-8630-575.42-10 5.81 4-23 alc 206T 418577331 B 652-8630-575.42-10 57.46 SORENSEN & SORENSEN CONSULTING SERVICES 652-8630-575.41-50 3,450.00 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $4,668.16 Esther Webster/Fine Arts Department Total: $4,668.16 . Esther Webster Fund Fund Total: $4,668.16 AFLAC APR SUPP INS PREMIUMS 920-0000-231.53-10 626.78 AFSCME LOCAL 1619 PIR Deductions pe 5-4 920-0000-231.54-40 88.00 K-29 Page 21 Date: 5/14/2008 City of Port Angeles City Council Expenditure Report From: 4/26/2008 To: 5/9/2008 . Vendor Description Account Number Invoice Amount AFSCME LOCAL 1619 P/R Deductions pe 5-4 920-0000-231.54-40 176.00 ASSOCIATION OF WASHINGTON CITIES MAY SUPP LIFE PREMIUMS 920-0000-231.53-30 563.30 DIMARTINO/WSCFF DISABILITY P/R Deductions pe 5-4 920-0000-231.53-40 1,248.91 FIREFIGHTER'S LOCAL 656 P/R Deductions pe 5-4 920-0000-231.54-30 1,701.00 IBEW LOCAL 997 P/R Deductions pe 5-4 920-0000-231.54-20 819.78 LEOFF P/R Deductions pe 4-20 920-0000-231.51-21 20,282.64 SHARON MARTIN PREMIUM REIMBURSEMENT 920-0000-231.53-10 62.06 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 4-20 920-0000-231.56-20 169.85 P/R Deductions pe 4-20 920-0000-231.56-20 838.82 OFFICE OF SUPPORT ENFORCEMENT-C.tP/R Deductions pe 4-20 920-0000-231 .56-20 16.15 PERS P/R Deductions pe 4-20 920-0000-231.51-10 2,771.74 P/R Deductions pe 4-20 920-0000-231.51-11 7,150.34 P/R Deductions pe 4-20 920-0000-231.51-12 32,713.61 POLICE ASSOCIATION P/R Deductions pe 5-4 920-0000-231.55-10 224.00 UHEAA P/R Deductions pe 5-4 920-0000-231.56-30 581.81 UNITED WAY (PAYROLL) P/R Deductions pe 5-4 920-0000-231 .56-10 369.00 WSCCCE AFSCME AFL-CIO P/R Deductions pe 5-4 920-0000-231.54-40 3,905.56 Division Total: $74,309.35 Department Total: $74,309.35 . Payroll Clearing Fund Total: $74,309.35 Totals for check period From: 4/26/2008 To: 5/912008 $1,905,156.56 . K-30 Page 22 . . . WASHINGTON, U.S.A CITY COUNCIL MEMO DATE: May 20, 2008 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Project Acceptance for Power Pole Replacement, WF-68680/1 Summary: Michels Power has completed its contract to replace power poles at various locations across the City, at a price of $62,739.64, including sales tax. The project has been inspected and accepted as complete, and the final invoice received. Background/Analysis: To replace rotting power poles at various locations around the City, the City Council on March 18, 2008 awarded a contract in the amount of $63,956.00, including sales tax, to Michels Power, Tumwater, Washington. All of the pole replacements have been completed and inspected by the Light Operations Division to verify compliance with City standards. One change order was issued to delete two pole replacements from the original contract. At one location, the pole was so bad that City crews were obligated to replace it prior to the contract start. At the other location, a homeowner chose to convert his service to underground rather than have a new service pole installed. Here is a summary of the contract: Original Contract Net Construction Total Construction % Amount Change Orders Cost Change $63,956.00 ($1,216.36) $62,739.64 -1.9% Staff recommends that City Council accept Project WF-65680/1 as complete and authorize release of the retained percentage upon receipt of required releases. C:\DOCUME-I \cheberli\LOCALS-I\Temp\XPgrpwise\Power Pole Replacement Proj WF 68680-1, Accept.doc K-31 K-32 . . . . . . Date: To: From: Subject: FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO May 20, 2008 CITY COUNCIL Christine Heberling, Assistant to the City Manager Appointments and Reappointments to Port Angeles Forward Committee Summary: Brooke Taylor's election as a Superior Court Judge left an open vacancy on the Port Angeles Forward Committee for a citizen at large position which has not yet been filled. In addition, David Johnson is not seeking reappointment as a citizen at large representative to the Port Angeles Forward Committee. The Port Angeles Chamber of Commerce requested replacement of the Chamber representative on the Port Angeles Forward Committee. Recommendation: It is recommended that the City Council approve the appointments and reappointments to the Port Angeles Forward Committee as set forth below, and to direct staff to follow up with interested applicant to fill the remaining vacancy. Positions Held By Status Recommendation Mike Chapman, Clallam County Craig Johnson, Port Angeles Business Association Terms Expired Doug Nass, Public Utility District #1 2/29/08, Reappoint for term 3/1/08 - Terry Roth, Port Angeles Downtown Association eligible for 2/28/11 Linda Rotmark, Economic Development Council reappointment. George Schoenfeldt, Port of Port Angeles Terry Weed, Clallam Transit Term Expired Frances Charles, Lower Elwha Tribe 2/29/08, Pending Response. eligible for reappointment. Term Expired Chamber requesting Andrew May 2/29/08, representative change to Willie eligible for Nelson. Approve Change and reappointment. Appoint for term 3/1/08- 2/28/11 Citizen at large representative. David Johnson Term Expired Appoint Michael S. Edwards 2/29/08. for term 3/1/08 - 2/28/11 Not seeking reaooointment. Citizen at large representative. Brooke Taylor Term expired Appoint Paul "Buck" Gieseke 2/29/08. for term 3/1/08 - 2/28/11 Not eligible for reappointment. K-33 K-34 . . .1 . . FORTANGELES WAS H I N G TON, u. S. A. CITY COUNCIL MEMO DATE: MAY 20, 2008 To: CITY COUNCIL FROM: DAN McKEEN, FIRE CHIEF SUBJECT: RECEIVED AUTHORIZATION TO GO TO BID FOR FIREFIGHTING ENSEMBLES - GRANT FUNDS Summary: The Port Angeles Fire Department has successfully obtained $202,618 in federal grant funding to purchase state-of-the-art firefighting ensembles. A frrefighting ensemble is protective gear that enables a firefighter to safely engage in firefighting activities. The required matching funds are included in the 2008 Fire Department budget. The 2008 budget will need to be amended to reflect the additional expenditure and the offsetting revenue that will cover the expenditure. . Recommendation: Authorize the Fire Department to advertise for bids for fire fighting rotective ensembles and a rove the corres ondin budget amendment. Back2:round/Analvsis: The Fire Department is currently utilizing fire fighting protective ensembles (turnouts) that in many cases are unable to meet current standards. Firefighting turnouts include protective pants, coats, boots, helmets, gloves and hoods. Some of the Department's current protective gear is beyond its lO-year service life. Due to the high cost of these ensembles, the Department has replaced gear on a piece-by-piece basis over the years. The Department was recently awarded a grant from the Department of Homeland Security, Assistance to Firefighter's Grant program. This grant for $202,618 will enable the department to purchase 102 sets of fully compliant firefighting protective ensembles. The recent consolidation of the volunteer programs between Clallam County Fire Dist. #2 (CCFD #2) and the Port Angeles Fire Department has allowed this grant to cover all members of the combined departments. Additionally, CCFD#2 is paying for approximately half of the matching fund requirement for the grant award. The City is required to provide 5% matching funds, for our half of the award. Those funds are allocated in the 2008 Fire Department budget. The 2008 Fire Department budget will need to be amended by $202,618 to reflect the expenditure associated with the grant. The budget also needs to be amended to reflect the $202,618 in revenue that the Department will receive as a result of the grant award. . DM K-35 K-36 . . 'l ; . . . . PORT ANGELES FORWARD COMMITTEE Port Angeles, Washington Meeting Minutes for April 10, 2008 Mission Statement: To create a strong economically and cultura.lly vibrant community that will enhance the lives of our citizens. CALL TO ORDER: Chair Cherie Kidd opened the meeting at 7:30 a.m. ROLL CALL: Members Present: Chair Cherie Kidd, Don Perry, Mike Chapman, George Schoenfeldt, Doug Nass, Terry Weed, Linda Rotmark, Willie Nelson, Dave Miller. Staff Present: Nathan West, Teresa Pierce. Public Present: Tim Boyle from the Planning Commission. Russ Veenema arrived late. Approval of Minutes Vice-Chair Chapman made a motion to approve the March 2008 minutes as presented. G. Schoenfeldt second. Minutes approved unanimously. Citizen-At Lar1!e Openin1!s / Alternates · Citizen-At-Large Openings Another application for a Citizen-At-Large position was received yesterday. Chair Kidd has not had the opportunity to review the application and asked for additional time. Chair Kidd and D. Perry will make arrangements to review the applications. · Alternates T. Pierce requested that if members had not already done so, to please provide their alternate's contact information. 2010 Chair Kidd stated that each group represented by P A Forward can bring so much back in ideas for the theme of 20 1 O. She was in Victoria last week and reported that marketing for the 2010 Olympics is already in full swing in Victoria and that the entire region will be spotlighted internationally by the Olympics. Preparing for 2010 is also another way for Port Angeles and Victoria to connect and reach out across the border. Victoria has 15 international flags on display in their harbor. Chair Kidd presented an initial logo design (attached) to promote 2010 and also wore a t-shirt depicting the same logo as an example. She also presented a centerpiece for the meeting table that included an American and Canadian flag together as another symbol for promotion of2010. C. Kidd stated that Port Angeles lacks excitement for visitors as they enter the city from the ferry. She suggested that big flags be located down along the waterfront to announce upon visitors' arrival that they were now in Port Angeles and the United States. M-1 Port Angeles Forward Meeting Minutes April 10, 2008 . C. Kidd also showed examples of other t -shirts from Canada and Vancouver that promoted the 2010 Olympics. The Canadian-American connection needs to be marketed as well as the Olympics. There are lots of opportunities for Port Angeles. She then asked the Committee for their ideas. L. Rotmark asked if the idea for this promotion to extend beyond the 2010 Olympics is something for P A Forward to do. Chair Kidd responded that international attention is the opportunity for the community to upgrade the community. W. Nelson stated that 2010 is a good deadline and way to improve the marketability of Port Angeles. He mentioned that there are plans for a new mural on the Coho Ferry building by Jackson Smart. He continued that plans from ten years ago include some aspects of preparing with new sidewalks and water mams. R. Veenema offered that PA Forward needs to come back to larger overall plans as that was the purpose that the Committee was designed to do. W. Nelson stated that there is a need to take advantage of the opportunity and also how that effort continues for 2 to 3 years after the Olympics. He stated that other communities have been disappointed when expected post-Olympic Games results did not materialize. Chair Kidd asked what P A Forward should do with this, and maybe get old plans off the shelf. D. Miller . stated that there needs to be more visible energy downtown such as the Farmers' Market or artists. He thought the concept of the twin flags was a good idea. D. Nass said that he is still relatively new to the area. What brought him here was how gorgeous the area was, but he was disappointed with the look of both Port Angeles and Sequim downtown areas. He believes that towns with themes succeed. T. Boyle asked if there are either State or Federal resources/funding available to market Port Angeles. R. Veenema replied that those type of funds are not available and that the State doesn't even have funding to market itself. T. Boyle stated that this should be pursued with our State Representatives. R. Veenema stated that theme ideas had been discussed many times and had just not been well received by the community. Plans to fix up the downtown were good and wanted, but a theme was just not well received. He continued that many plans were already underway such as the Gateway International project and more marketing emphasis by the Coho and that the Chamber will also be promoting the 2010 Olympics. D. Perry asked the members to offer what they individually thought that P A Forward should be doing and what exactly is the Committee's responsibility. Since R. Veenema and M. Chapman were the longest standing members of the Committee, he encouraged their opinions. R. Veenema stated that he had been attending PA Forward meetings for about 8 years. He said in past years that the Committee had more "meat" than it does now. Before the Committee was "downtown focused" and plans were made. There are still many items that could be worked on that could take advantage of the groups represented by PA Forward. He stated that the Committee should work on concepts that all of the represented groups could buy into, not necessarily marketing ideas. He offered Page 2 of 5 . M-2 . . . Port Angeles Forward Meeting Minutes April 10, 2008 examples such as the waterfront promenade, signage and raising awareness of the College. He stated that the look of buildings is the responsibility of the building owners, not the City and not the business owners. He stated that it is important to work to find fixes, not band-aids. He fears that the Committee has lost its focus. T. Boyle offered that there should be a strategy for the group with focus on smaller projects and to use the Committee most effectively and find ways to instigate change so it happens. M. Chapman stated that P A Forward is an advisory group to City Council. He asked D. Perry what Council's intent is for PA Forward. D. Perry stated that he could not speak for the entire City Council, but he could speak for the new members on the Council and they would support that P A Forward be a catalyst to develop infrastructure of the City so that people just don't go right on to Olympic National Park, the Hoh Rain Forest or the Ferry. M. Chapman stated that "governments plan" and that the Committee needs to interject in the City's plans for issues such as transportation and zoning and that the Committee should look at the City's Comprehensive Plan and Harbor Plan. The Committee should weigh in on those plans and not start on its own set of plans. He emphasized that the Committee does not flex its muscles enough. Chair Kidd stated that the point of P A Forward was to have a united voice. N. West responded that that the City's Comprehensive Plan is a 20-year plan and that implementation of plans is important. He offered the example of how P A Forward recommended that the by-pass be made a priority and because of that recommendation City Council gave it more priority as part of its Capital Facilities Plan. He suggested that a purpose ofPA Forward can be to work to re-prioritize projects. He added that all groups represented by P A Forward can help move the community forward and how this process can be expedited by the work of the Committee. W. Nelson offered that the Committee could discuss obstacles to success, for example empty buildings in the downtown area. M. Chapman stated that the Committee needed information from the City's Comprehensive Plan to help craft the work of the Committee. W. Nelson added that the process is a two-way street and that the Committee groups also need to bring feedback to Council. M. Chapman continued that it is important to further ideas from the community and not duplicate efforts. N. West offered to provide information at meetings but did not want the intent to be to pick apart the plans. He encouraged all members to get involved in the public comment process. R. Veenema confirmed that the information would only be used as a reference for PA Forward to make recommendations to City Council. C. Chapman stated that City Council needs to direct the committee and provide the information necessary to make decisions. T. Pierce offered that City Council had already given direction to the Committee that included the topics listed on this meeting's agenda of beautification, community design and signage. Group discussion continued with the decision to make a request to City Council to provide the top two issues for the Committee to work on. N. West will provide relevant planning information on those two topics at the next meeting. Page 3 of 5 M-3 Port Angeles FOIWard Meeting Minutes April 10, 2008 . W. Nelson offered again that the work of the committee should be a two-way street. Member Reports None. New Business None. Adiournment Meeting adjourned at 8:41 a.m. Next Meetinf! Date: May 8, 2008 at regular starting time of7:30 a.m. in the Public Works Conference Room in City Hall. Approved as presented on May 8, 2008. Cherie Kidd, Chair Teresa Pierce Executive Communications Coordinator . Page 4 of 5 . M-4 . . . Port Angeles Forward Meeting Minutes April 10, 2008 NEW AND ON-GOING ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE 1-12-06 Bring Council's project Chair Williams On-Going nrioritv list to meetim!: 2-9-06 Continue Discussions on Group On-Going Housinl!: / Jobs 3-13-2008 "2010" Theme Adopted Groun On-Going COMPLETED ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE 3-9-06 Letter to City Council, Mark Madsen Completed Planning Commission and County regarding Southern Cross-Route April-May Strategic Planning Meetings Group Completed 5-11-06 2006 with Jim Ha!!:Uewood February Make recommendation to 2007 City Council regarding Group Completed 2-8-07 Harbor Plan May 10, Determine P A Forward 2007 representative to Lodging Group Completed 5-10-2007 Tax Committee October 11, Determination ofPUD Group Completed 10-11-07 2007 Representative October Gather input regarding Cross- Group Completed 10-11-07 2007 Route issue December Give Recommendation to 2007 City Council Regarding Group Completed Cross-Town Route Page 5 of 5 M-5 M-6 . . ., j . . Port Angeles Regional Chamber of Commerce Board of Directors Minutes of April]] At India Oven time was noon-l:30 . In Attendance: Dave Neupert, Rhonda Curry, Earl Fullingim, Terry Roth, Larry Williams,' Jiin Jones, George Schoenfeldt, Betsy Schultz, Jim Hallett, Sean McDonald, Randy Riggins, Jackson Smart, Edna Petersen, Mary Hunchberger, Willie Nelson, Helen Elwood, Lisa Meyer . Staff: Russ Veenemil, Vanessa Shearer, Louann Yager Absent: Mark Madsen, Ed Bedford, Rob Onnen, Dennis Williams Item 1: Review minutes from March 14 Dave opened up the meeting with a request for comments regarding the March 14 minutes. There were none and Sean M moved approval with a 2nd from George S. All were in favor Item 2: Nominating committee recommendation for board vacancy Helen explained the rationale of the nominating committee's recommendation of Lisa Meyer to fill the vacant position. There was no discussion and Betsy S moved to accept Lisa with a 2nd from Sean M. All were in favor. Item 3: Financial Report Russ handled the duties of the 1st quarter report due to Randy being out of town the past 6 weeks. .Items pointed out were: The $43,000 in checking is largely due to cash infusion from Jazz In Olympics. Dues eceivable is going to be discussed in detail at next agenda item. On the P &L statement the difference of room tax to budget income is due to timing of some invoices. Chamber lunch sponsor income looks good but based on future bookings we are going to come up short ifmore people don't sign up. Jazz income looks low but that is mostly due to our annual reporting set up. Jazz actually has taken in $59,000. In the expense area office equipment is high because we had to buy the lap top earlier than anticipated. Jim H moved to approve the financial report as presented with a second from Larry W. AU were in favor. . Item 4: Membership report Louann did the membership report and reviewed the delinquent accounts as shown in the AR report Of aU those that are showing delinquent we only need to archive P A Symphony, Am Insurance Services, Independent Insurance Services, Brothers United Dev. (copy cat graphics and Signs LLC will.be paid by Randy as afavor for all they do for him) Jackson S move to archive these members, George S 2"d all were in favor. Louann then detailed the 11 new members. Rhonda C moved to approve the proposed new members, Willie N 211d all were in favor. Dave took a short break from the agenda to introduce Lisa Meyer as a new board member, and also Barb Frederick as a guest representing the P ADA. Item 5: Field house involvement Russ expl:nned the field houselBubble building group was interested to have an endorsement from the chamber. Russ then turned the agenda to LarryW for a brief history of the process of how the BB came to . P A and also he explained that the city has not endorsed a location but asked the committee to go through the _ublie process to see which sites would be acceptable. At this point Larry W excused himself from the eeting since this topic might be up for a council vote in the future. Edna P and Dave N gave details of the public meeting which occurred in March and both commented that there are a lot of sports groups that .could use the facility. There is concern however with regard to fire system and how this would impact any spectators. To have spectators a fire system is needed. Russ explained that the chtJAbtr did endorse the earlier field house concept when it was tied in to the YMCA and aquatic center. We also endorsed the use of the room tax funds to assist with building the original fzeld house. Jim J commented that it is unfortunate how often the process of making community decisions often gets so bogged down that the decisions to build something often never get made. He hopes that this does not happen with the fu!ld houselbubble building. Edna P made a motion that the chamber endorses the field house concept using the . bubble building with the YMCA as the management entity. Jim H ZW. During discussion the room tax use was debated, which it was agreed our endorsement would be helpful to that committee to know how the business community feels, so the room tax decision as to how funds are used.can be made with more info available. The vote was all in favor with abstains by Earl F. and Terry R. At this point Larry W was asked to come back to the meeting. Item 6: May Business of the Month & Beautification Award Selection Russ, reviewed his suggestions. Edna P then brought up the work of the Jet Set S()roptimist and how they were the first group to really get the Olympic Discovery Trail going. After sharing of photo history Rhonda C movedfor the Business of month for May to be Jet Set Soroptimist. This was 2nd by Jackson S and all were in favor. The beautification award was discussed and Jim J made the motion for the Cedars at Dungeness to be selected for May. Sean M ;rd all were in favor. Item 7: Executive Director Report -monthly report was presented and Russ pointed out that as of now ITD collections are ahead of 2006 and ahead of budget. " ~ONP letter has been sent and thanks for input when draft was sent out There was some discussion regarding the two upcoming chamber lunches regarding this topic. Jim J mentioned the interlocal agreement that the county and park have regarding roads to the west of Lake Crescent This agreement could easily be amended to include Hurricane Ridge access road. -B&B follow up is under way. Russ discussed points that were made in the letter with Lynn Kessler and shOe "said she would be willing to help when we need her. . -Jazz pa11icipation thank you for board members that have signed up to be site managers. We stilt need more if anyone would like to help. -partnership resolution between the P ADA, PABA, and EDC was reviewed and board was quick to endorse the working more closely concept Motion was made by Jim H, 2nd by Betsy S ail were in favor. " Item 8: Coast Guard and Peninsula College signage discussion Russ opened discussion by showing photo of Coast Guard and event signage used by a city in Oregon. Good discussion took place about the signage and yes it would be good to work in the Guard, College and events with a new sign. After some clarifu:ation between the sign located at super 8 and the newer water sign at Thuman's the board agreed we were discussing the Super 8 sign and location. Mary H made a motion for Russ to work with Jackson S as the PABA rep who owns the sign to see about a new design highlighting the College, Coast Guard, and events. Randy R 2nd this motion and all were infavor. Item 9: Grant Commtltee recommendations for funding Russ reviewed the grant committee recommendations and explained the rationale. With very little discussion Sean M moved to approve with a second by Betsy S. AU were in favor with Terry Rand Rhonda C abstaining. Item 10: New/Old Business -follow up regarding chamber lunch participation Russ and Dave N informed the board that Red Lion would prefer not to make an issue of the payment of the beverages. The board agreed that ,,!aking announcements every few months reminding members the cost for lunch and also what a beverage only cost is. Jackson S then explained why the old city sign by the super 8 is completely worn out and needs to be taken . down. Also this was part of the deal with the city while gaining approval of the new sign at Thurman's. M-8 . 2008 .January - March Quarterly Report PORT ANGE.L.E,S fIRE D'E.PARTMEl~JT . It is the purpose of the Port Angeles Fire Department to improve the quality of life for the citizens and visitors of the City while providing a broad range of services designed to save lives and property. . The Fire Department Auxiliary recently held their annual pancake breakfast at the fire station. The breakfast was well attended by the public, with the Auxiliary raising over $2,000. The proceeds fund scholarships, fire relief baskets, and other activities that benefit the community. M-9 P AFD Quarterly Report, January - February - March, 2008 Page 1 of 4 P AFD Quarterly Report -.' Januar - Februa - March 2008 Operations 2006 2007 2008 % increase or decrease over previous ear Total number of calls to date 278 352 358 Total Medic I atient contacts to date 225 281 294 4.6 T Total number of volunteer firefighters 108 151 206 36.4 T hours of service to date Average daily responses per crew this 8.9 11.3 11.5 1.7 T month February, 2008 Operations 2006 2007 2008 % increase or decrease over previous year 513 624 517 2.5 ! .7 ! . Total Medic I atient contacts to date 532 434 640 Total number of calls to date Total number of volunteer firefighters 208 296 286 3.3 ! hours of service to date Average daily responses per crew this 9 10.8 IDA 3.7 ! month March, 2008 Operations 2005 2006 2007 % increase or decrease over previous year Total number of calls to date 816 991 931 6 ! I Total Medic I patient contacts to date 668 788 765 2.9 ! Total number of volunteer firefighters 352 463 454 1.9 ! hours of service to date Average daily responses per crew this 9 11 10.2 7.2 ! month . M-10 P AFD Quarterly Report, January - February - March, 2008 Page 2 of 4 . Operations In January, firefighters responded to a fire sprinkler activation in the Lee Plaza hotel. A single sprinkler head in a fourth floor apartment had activated, dousing a fire on a stove. Although there was some water damage as a result, if the sprinkler system had not been activated, the fire could have easily spread to the rest of the apartment, threatening dozens of building occupants, including many who are mobility impaired. This was a perfect example of the life-saving value of fire sprinkler and fire alarm systems. In early March, Paramedics were dispatched to a report of a person down at the Cornerhouse Restaurant. When the medics arrived, they found two citizen bystanders providing CPR to an elderly male who was in cardiac arrest. Medics took over and transported the patient to the hospital. Within a few days, the patient was up and walking around! This was an outstanding example of the combined value of CPR training for the public and rapid Advanced Life Support (paramedic) response! The :first meeting of the consolidation ad hoc committee was a great success! The committee met and established the preliminary guidelines for their work as they consider the merit of a proposed consolidation between the Port Angeles Fire Department and Clallam County Fire District #2. The committee will be meeting monthly over the next year or so and updates on the progress will be provided here. . January, 2008 Prevention 2007 2008 Fire and life safety inspections to date 136 46 Permits/Plan reviews to date 7 7 Number of fire investigations performed to date 1 1 Number of public education contacts to date 10 3 e ruary, Prevention 2007 2008 Fire and life safety inspections to date 230 114 Permits/Plan reviews to date 15 11 Number of fire investigations performed to date 1 1 Number of public education contacts to date 101 41 F b 2008 . M-11 P AFD Quarterly Report, January - February - March, 2008 Page 3 of 4 Prevention 2007 2008 Fire and life safety inspections to date 274 140 Permits/Plan reviews to date 15 14 Number of fire investigations performed to date 3 2 Number of public education contacts to date 169 105 March, 2008 . Prevention The shut down of the K-Ply mill has led to some interesting challenges for fire prevention. The prevention division has been working with mill representatives as well as other City departments to ensure that the fire protection systems in the mill are kept in good working order. All shifts have been down to the site in order to re-familiarize themselves with the access issues that are present in the wake of the shutdown. We have been busy with ongoing inspections at the new International Gateway, as well as for the new Library and Administration buildings at Peninsula College. We have also been overseeing the proper abandonment of numerous underground fuel oil storage tanks that were discovered during the construction of phase ill of the downtown water main replacement project. anuary, Trainin2 2007 2008 Career personnel: Total number of training hours to date 240 298 Volunteer personnel: Total number of training hours to dat 666 328 Number of citizens trained in CPR to date 30 48 Number of citizens trained in first aid to date 19 42 J 2008 . , . e ruarv, Trainin~ 2007 2008 Career personnel: Total number of training hours to date 495' 486 Volunteer personnel: Total number of training hours to date 1,298 615 Number of citizens trained in CPR to date 30 124 Number of citizens trained in first aid to date 19 90 F b 2008 . M-12 I I . P AFD Quarterly Report, January - February - March, 2008 Page 4 of 4 March, 2008 Trainio2 2007 2008 Career personnel: Total number of training hours to date 748 805 Volunteer personnel: Total number of training hours to date 1,961 897 Number of citizens trained in CPR to date 82 209 Number of citizens trained in first aid to date 55 166 Training Captain Keith Bogues is gearing up for the delivery of mandated Incident Command System (ICS) training for Fire Department and City management personnel. Keith will be teaching a series of three 8-hour classes for three different groups. The department has been making excellent use of a donated house for intensive firefighting and rescue training. The house, located close to the station, has been a fantastic resource for training on search and rescue techniques, ventilation and other firefighting activities. Both career and volunteer personnel have been utilizing the structure. If all goes as planned, the house will be used for live burn exercises during the second quarter. re Personnel This has been the first quarter for our new Lieutenants and they are doing a fantastic job! Jake Patterson, Kelly Ziegler, Kevin Denton and Mike Sanders have all stepped up to the plate and confirmed the leadership qualities that they demonstrated during the assessment process. The addition of Lieutenants has enabled the Department to pass some program and budget responsibilities to the Captains, and as a result, all of the officers in the department are gaining valuable experience. e M-13 M-14 . . . i. . . I~Bfll.~~~'o"1\:fr~1 .'=~~"~"'" I CATEGORY JAN. FEB. MAR APR MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. .2008 YTD 2007 YTD RESIDENTIAL.NEW MODULARlMANUFACT. 1 1 , 2 .....................Vaiuii...................... ......._............m.......... .......$52.500......... ............................. ............................... ............................. ............................... .......-...........-... .....m....................... ............................ .............................. ........-................ .........m......._... ......."$5i;5'0.o1...'..... ........si'7ii;5Mr-.... SINGLE FAMILY 1 3 4 8 . 26 ..........-..'Vaiuii...................... .....-........................ .....'$228..119........ ......'$597.246....... ......'$901;'3W....... ......m.m............... ............................... ........................... ............................... ........--........ .......m............m..... .........._...m......... .m................_ ......$f;726;694....... .......$3;606;349....... MULTI-FAMILY 1 1 ..-.-.....vaiue................... ......-............................ ............................. ......S249,.il'ffj"..... .....__......m..... ............................ .........-................. ............................ ............................... ...-.-............... .......m................... -........................ .....................- .......'$249;5'1'8......... .......m....................... _.....A9.9.€!?!?QB!s~......._I-................~................... ..........................- ..............~............... .__1................ ............m......_.. ............................. ............................ ............................... ._...._.........m..... .............................. _......................... .......m............... .......,.......!........L........ ....__~_.......... Value $29.891 $105,280 $28,800 $163.971 $371792 COMMERCIAL.NEW RETAil 4 , ......................vaiue...................... ...................................... ..........................- ................................ ..-..-................ ............................. _..........m............. ........................m. ....m........................ .............................. ............................. ............................. .......................... .................................. ......$3;164;'660m.... HOTEUMOTEL ....--...........vaiue...............-.. ........................................ .........................-. ........................m... ..-........................ .m................._. ............................ ............................ ...............m............. .............................. .............................. .....m...................... ................_..... .................................. ..................._.......... OFFICE .....................vaiue............-.... ....................-............ .......................-... ................................ ............................... .....................-.. .............................. ........................... ............................. .............................. .............................. ............................. .......................m ............................... .................................. DRINKING/DINING 1 1 .....................vaiue.....-.............. ...................................... ...........-..... ...........................- ........s.1cfooo......... ............................ ............................... ................-... ............................... .............................. .............................. .............................. .......................... .........$'1o;iio.o:......... ................................. AUTO/SERVICE 1 1 ~ ......................vaiuii..................... .......m.............................. ......$5OO,OiiO"..... m............................ ............................... ............................. .............................. ......................... ............m................ .............m...._..... .............................. .......................... .......................... ......s50o;iiijif........ ................................. INDUSTRIAL 1 1 ....................\!iiiue...................... ..........-........................ ...............-........... .......'$15;.000......... ............................... ........................... ............................... .........-.-... ............................... ........................... ............................. ........-.............. ......................... ........'$'i'5;iiii'o'......... ....................m............ PUBLIC. NEW . , SCHOOLS/HOSPS/GOVT 1 1, . 2. ..................vaiue..................... ...................................... "''Yt1;lioifooo'.'" ............................... ---.......... .......................... --................. ............................. ............................... .............................. .............................. ............................ .......................... ......sf;iiiiii;iioo....... ......'$9;600.045...... CHURCHES ......................viiiue...................... ...................................... ...........-...-... .............................. ................................ .....................-..... ............................. ......................-... -.......................... .............................. .............................. ............................. ......................... ....................._....... .....m........m............... RECREATION ......................Vaiiie...................... ...............-.................... ...........--.......... .............................. ................................ ........................... ............................... ....................-.... ............................... .............................. .............................. ...._._............. .......................... .............................. .................................. REPAIR & ALT. RESIDENTIAL 20 29 21 39 109 155 ...................viiiue....................... .........s1'iiii."S74........... ......$216,049..-. .....'$189,..i29.......... $297;667....... ....................-. ........-................... ............................ ............................... ............................. .........................-. ............................. .......................... ........siioi;4'i'if........ ........$967,237"........ COMMERCIAL 12 21 11 8 52 I 47 .....................vaiuii................- .--...S67;8liO............. ....S1;34iI1ir. .......$52;197......... ~B5:552........ ..................- ..--.................. ............................ .............................. ............................ ............................. ............................. .......................... ......$1';653;744....... ......'$2,56i,ii6s....... PUBLIC 4 1 .5: 3 ....................viiiue...................... .........S574;6Sir......... ...............-.-.. ............................... .-$t~.1'iii......... .................- -.......................... ............................ .............................. .............................. .............................. ............................ .......................... .......$5iiii;sDo....... ..... $1,077;3'i'if...... DEMOLITION I MOVE 3 1 4 13 BUILDING TOTALS '-- . ;, .., ." .....:...~bg.~. TS . 41.. . .. 54 42 54 .. 0 O. 0 O. 0 0 0 0 191 275 .........9..Q~~ .E'''::::: ::::=.....~!~;~~~:::::::::::: :::::#.;l~?~::::: .:::::~j~Q~;:~!..~=:: .:::::~!~#.~;~f:::: ::::::::::::~~::::::::=: :::::::::::::~Q:::::::::::::: :::::::::::$0 ....... ::::::::::3Q:::::::::::::: ::::::::::=~-::::::::::: :::::::::::!Q::::::::::::: ==:~!!..::::::::::" ::::::::jQ::::::::~~ .$'7:66'3;346''''''' ......521:566;1.71...... BLOG -PERMITS FEE $13,948 $43.439 $21,403 $21,418' $100,208 $226.654 BUILDING DIVISION NEW PROJECTS I 3: I I-' lT1 PROJECTS IN REVIEW I EXECUTIVE SESSION Date: M'i :;0/ or; Expected length of session: ) S-- 1f'I;;' u ;/ Is action expected following the seSSion:~ Reason for Executive Session: (b] To consider matters affecting national security. ~ To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. _ To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. _ To review negotiations on the performance of public bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company. _ To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge: _ To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency sh~ll 9ccur in a I11e~thigqpen\to the public, and when a governing body elects to take final action hiring, settirig the- salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. _ To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public. C " ) 0 To discuss with legal counsel representing the agency matters relating to agency enforcement ~s, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public kriowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Closed session under RCW 42.30.140: _ To discuss proceedings concerned with the formal issuance of an order granting, suspending, revoking, or denying any license, permit, or certificate to engage in any business, occupation, or profession, or to receive a license for a sports activity or to operate any mechanical device or motor vehicle where a license or registration is necessary; or _ Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties as distinguished from a matter having general effect on the public or on a class or group. _ Matters governed by chapter 34.05 RCW, the Administrative Procedure Act. _ Collective bargaining session with employee organization, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement or a portion of a meeting which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the negotiations or proceedings while in progress. Time session began: <1';.J ~ I Time session ended: Ye_S /~ ~y ,() .: J-:? Was session extended by announcement: If so, when: ,,!1.. ~'_. C?:1-A:y1~<-V< Ma;;(J 6o~~~ JjpWA.- City Clerk G:\LEGALIFonnsIEXECUTIVE SESSION-JO- 17 -05. wpd